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HomeMy WebLinkAbout04-30-19 - Agenda Pkg - CIP Study SessionTuesday, April 30, 2019 6:00 PM City of Hermosa Beach City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Council Chambers City Council Mayor Stacey Armato Mayor Pro Tem Mary Campbell Councilmembers Hany S. Fangary Justin Massey Jeff Duclos Adjourned Meeting Agenda Closed Session - 6:00 P.M. Study Session - 7:00 P.M. (Fiscal Year 2019-20 Capital Improvement Program) Executive Team Viki Copeland, Finance Director Lucho Rodriguez, Acting Public Works Director Sharon Papa, Police Chief Ken Robertson, Community Development Director Vanessa Godinez, Human Resources Manager Kelly Orta, Community Resources Manager City Clerk Elaine Doerfling City Treasurer Karen Nowicki City Attorney Mike Jenkins Suja Lowenthal, City Manager Nico De Anda-Scaia, Assistant to the City Manager April 30, 2019City Council Adjourned Meeting Agenda 6:00 P.M. - CLOSED SESSION (LOCATION: Meetings convene in the Council Chambers and move to the Second Floor Conference Room after Public Comment) CALL TO ORDER IN COUNCIL CHAMBERS ROLL CALL PUBLIC COMMENT RECESS TO CLOSED SESSION IN SECOND FLOOR CONFERENCE ROOM 1.19-0265 MINUTES: Approval of minutes of Closed Session held on April 23, 2019. 2.19-0248 CONFERENCE WITH LABOR NEGOTIATOR Government Code Section 54957.6 City Negotiator:City Manager Employee Organizations:Hermosa Beach Police Officers’ Association Police Management Bargaining Group Teamsters Union, Local 911 Professional and Administrative Employee Group Hermosa Beach Management Association Unrepresented Employees 3.19-0266 CONFERENCE WITH LEGAL COUNSEL: Pending Litigation Government Code Section 54956.9(d)(1) The City finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. Name of Case: Hermosa Fitness LLC v. City of Hermosa Beach Los Angeles County Superior Court, Case Number: 18STCP02840 4.19-0267 CONFERENCE WITH LEGAL COUNSEL: Initiation of Litigation Government Code Section 54956.9(d)(4) The City finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. Number of Potential Cases: 1 RECESS TO OPEN SESSION IN COUNCIL CHAMBERS Page 2 City of Hermosa Beach Printed on 4/26/2019 April 30, 2019City Council Adjourned Meeting Agenda 7:00 P.M. – STUDY SESSION All council meetings are open to the public. PLEASE ATTEND. The Council receives a packet with detailed information and recommendations on nearly every agenda item. City Council agenda packets are available for your review on the City's website located at www.hermosabch.org. Complete agenda packets are also available for public inspection in the City Clerk's office. During the meeting, a packet is also available in the Council Chambers foyer or you can access the packet at our website, www.hermosabch.org, on your laptop, tablet or smartphone through the wireless signal available in the City Council chambers - Network ID: CHB-Guest, Password: chbguest To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices (ALD) will be available for check out at the meeting. If you require special assistance to participate in this meeting, you must call or submit your request in writing to the Office of the City Clerk at (310) 318-0203 at least 48 hours prior to the meeting. Oral and Written Communication Persons who wish to have written materials included in the agenda packet at the time the agenda is published on the City's website must submit the written materials to the City Manager's office by email (anny@hermosabch.org) or in person by noon of the Tuesday, one week before the meeting date. Written materials pertaining to matters listed on the posted agenda received after the agenda has been posted will be added as supplemental materials under the relevant agenda item on the City's website at the same time as they are distributed to the City Council by email. Supplemental materials may be submitted via eComment (instructions below) or emailed to anny@hermosabch.org. Supplemental materials must be received before 4:00 p.m. on the date of the meeting to ensure Council and staff have the ability to review materials prior to the meeting. Supplemental materials submitted after 4:00 p.m. on the date of the meeting or submitted during the meeting will be posted online the next day. Submit Supplemental eComments in three easy steps: Note: Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information (i.e. phone numbers, addresses, etc) that you do not want to be published. 1. Go to the Agendas/Minutes/Video webpage and find the meeting you’d like to submit comments on. Click on the eComment button for your selected meeting. 2. Find the agenda item for which you would like to provide a comment. You can select a specific agenda item/project or provide general comments under the Oral/Written Communications item. 3. Sign in to your SpeakUp Hermosa Account or as a guest, enter your comment in the field provided, provide your name, and if applicable, attach files before submitting your comment. Public Participation Speaker Cards: If you wish to speak during Public Participation, please fill out a speaker card at the meeting. The purpose of the speaker card is to streamline and better organize our public comment process to ensure names of speakers are correctly recorded in the minutes and where appropriate, to provide contact information for staff follow-up. Page 3 City of Hermosa Beach Printed on 4/26/2019 April 30, 2019City Council Adjourned Meeting Agenda CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL CLOSED SESSION REPORT ANNOUNCEMENTS PUBLIC PARTICIPATION Although the City Council values your comments, the Brown Act generally prohibits the Council from taking action on any matter not listed on the posted agenda as a business item. If you wish to speak during Public Participation, please fill out a speaker card and submit it to the City Clerk. Comments from the speaker are limited to 3 minutes per speaker. 1.REPORT 19-0268 FISCAL YEAR 2019-20 CAPITAL IMPROVEMENT PROGRAM STUDY SESSION (City Manager Suja Lowenthal) Recommendation:Staff recommends that the City Council receive an update and discuss the following topics related to the Capital Improvement Program (CIP): 1. Overview of Capital Improvement Program 2. Measures to Deliver and Communicate CIPs 3. Snapshot: FY 18-19 CIP Program Status 4. Proposed: FY 19-20 CIP + New Projects 5. Looking Ahead to Project Delivery 6. Discussion of Existing or Proposed Projects 1. 4.30.19 CIP Study Session Powerpoint.pdf 2. 2018-19 CIP Project Status Sheet As of 4.15.19.pdf 3. 2019-20 Proposed CIP Project Description Sheets.pdf Attachments: PUBLIC PARTICIPATION ADJOURNMENT Page 4 City of Hermosa Beach Printed on 4/26/2019 April 30, 2019City Council Adjourned Meeting Agenda FUTURE MEETINGS AND CITY HOLIDAYS CITY COUNCIL MEETINGS: May 14, 2019 - Tuesday - 6:00 PM - Closed Session, 7:00 PM - City Council Meeting May 22, 2019 - Wednesday - Adjourned Regular Meeting: 6:00 PM - FY 2019-20 Budget May 28, 2019 - Tuesday - 6:00 PM - Closed Session, 7:00 PM - City Council Meeting June 5, 2019 - Wednesday - Adjourned Regular Meeting: 6:00 PM - Study Session June 11, 2019 - Tuesday - 6:00 PM - Closed Session, 7:00 PM - City Council Meeting June 25, 2019 - Tuesday - No Meeting July 9, 2019 - Tuesday - 6:00 PM - Closed Session, 7:00 PM - City Council Meeting July 18, 2019 - Thursday - Adjourned Regular Meeting: 6:00 PM - Joint Meeting with All Boards and Commissions July 23, 2019 - Tuesday - 6:00 PM - Closed Session, 7:00 PM - City Council Meeting August 13, 2019 - Tuesday - No Meeting (Dark) August 27, 2019 - Tuesday - 6:00 PM - Closed Session, 7:00 PM - City Council Meeting September 4, 2019 - Wednesday - Adjourned Regular Meeting: 6:00 PM - Study Session September 10, 2019 - Tuesday - 6:00 PM - Closed Session, 7:00 PM - City Council Meeting September 24, 2019 - Tuesday - 6:00 PM - Closed Session, 7:00 PM - City Council Meeting October 2, 2019 - Wednesday - Adjourned Regular Meeting: 6:00 PM - Study Session October 8, 2019 - Tuesday - No Meeting (Re-scheduled to Oct. 10) October 10, 2019 - Thursday - Adjourned Regular Meeting: 6:00 PM - Closed Session and 7:00 PM - City Council Meeting October 22, 2019 - Tuesday - 6:00 PM - Closed Session, 7:00 PM - City Council Meeting November 6, 2019 - Wednesday - Adjourned Regular Meeting: 6:00 PM - Study Session November 12, 2019 - Tuesday - 6:00 PM - Closed Session, 7:00 PM - City Council Meeting November 18, 2019 - Monday - Adjourned Regular Meeting: 6:00 PM - Closed Session and 7:00 PM - City Council Meeting November 21, 2019 - Thursday - Adjourned Regular Meeting: 6:00 PM - Mayor Rotation November 26, 2019 - Tuesday - No Meeting (Re-scheduled to Nov. 18) December 4, 2019 - Wednesday - Adjourned Regular Meeting: 6:00 PM - Study Session December 10, 2019 - Tuesday - No Meeting (Re-scheduled to Dec. 12) Page 5 City of Hermosa Beach Printed on 4/26/2019 April 30, 2019City Council Adjourned Meeting Agenda CITY COUNCIL MEETINGS - CONTINUED: December 12, 2019 - Thursday - Adjourned Regular Meeting: 6:00 PM - Closed Session and 7:00 PM - City Council Meeting December 24, 2019 - Tuesday - No Meeting (Dark) BOARDS, COMMISSIONS AND COMMITTEE MEETINGS: May 6, 2019 - Monday - 7:00 PM - Emergency Preparedness Advisory Commission Meeting May 7, 2019 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting May 15, 2019 - Wednesday - 7:00 PM - Public Works Commission Meeting May 21, 2019 - Tuesday - 7:00 PM - Planning Commission Meeting June 4, 2019 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting June 18, 2019 - Tuesday - 7:00 PM - Planning Commission Meeting July 2, 2019 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting July 8, 2019 - Monday - 7:00 PM - Emergency Preparedness Advisory Commission Meeting July 16, 2019 - Tuesday - 7:00 PM - Planning Commission Meeting July 17, 2019 - Wednesday - 7:00 PM - Public Works Commission Meeting August 6, 2019 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting August 20, 2019 - Tuesday - 7:00 PM - Planning Commission Meeting September 3, 2019 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting September 9, 2019 - Monday - 7:00 PM - Emergency Preparedness Advisory Commission Meeting September 17, 2019 - Tuesday - 7:00 PM - Planning Commission Meeting September 18, 2019 - Wednesday - 7:00 PM - Public Works Commission Meeting October 1, 2019 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting October 15, 2019 - Tuesday - 7:00 PM - Planning Commission Meeting November 4, 2019 - Monday - 7:00 PM - Emergency Preparedness Advisory Commission Meeting November 5, 2019 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting November 19, 2019 - Tuesday - 7:00 PM - Planning Commission Meeting November 20, 2019 - Wednesday - 7:00 PM - Public Works Commission Meeting December 3, 2019 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting December 9, 2019 - Tuesday - 7:00 PM - Planning Commission Meeting CITY OFFICES CLOSED FRIDAY-SUNDAY AND ON THE FOLLOWING DAYS: May 27, 2019 - Monday - Memorial Day July 4, 2019 - Thursday - Independence Day September 2, 2019 - Monday - Labor Day November 11, 2019 - Monday - Veteran's Day November 28, 2019 - Thursday, Thanksgiving Day December 25, 2019 - Wednesday - Christmas Day January 1, 2020 - Wednesday - New Year's Day (2020) Page 6 City of Hermosa Beach Printed on 4/26/2019 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 19-0268 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of April 30, 2019 FISCAL YEAR 2019-20 CAPITAL IMPROVEMENT PROGRAM STUDY SESSION (City Manager Suja Lowenthal) Recommended Action: Staff recommends that the City Council receive an update and discuss the following topics related to the Capital Improvement Program (CIP): 1.Overview of Capital Improvement Program 2.Measures to Deliver and Communicate CIPs 3.Snapshot: FY 18-19 CIP Program Status 4.Proposed: FY 19-20 CIP + New Projects 5.Looking Ahead to Project Delivery 6.Discussion of Existing or Proposed Projects The Powerpoint Presentation,provided as Attachment 1,for the Capital Improvements Program Study Session covers the areas listed above related to the status and next steps for the City of Hermosa Beach Capital Improvement Program. The Study Session format is an opportunity for Council and the community to discuss and provide feedback on the new or updated projects proposed for inclusion in the Fiscal Year 19-20 Capital Improvement Program,particularly as it relates to the scope of the proposed project and the funding allocated. Some key highlights from the presentation are provided below: ·In 2018-19,the City focused on integrating the community vision from PLAN Hermosa,the recently adopted Pavement Management Program,Sewer,and Storm Drain Master Plans,our maintenance tracking through the Accela App/System,and community input into the development and delivery of the Capital Improvement Program. ·In the Adopted 2018-19 Budget,there were a total of 41 capital projects or studies identified. The status of each project as of 4.25.19 is provided as Attachment 2. Of those 41 projects: o 5 projects were put on hold for FY 18-19 City of Hermosa Beach Printed on 4/25/2019Page 1 of 2 powered by Legistar™ Staff Report REPORT 19-0268 o 8 have been completed and closed out o 7 are under construction (with up to 5 more in the coming month) o 16 are expected to be completed by the end of the 2018-19 Fiscal Year ·For the Proposed 2019-20 Budget,there are a total of 35 projects or studies identified.The project summary sheet for each proposed project is provided as Attachment 3.Of those 35 projects: o 10 projects are new or newly funded for 19-20,including three projects with multiple locations for annual Sewer, Storm Drain, and Street Improvements o 5 projects are studies or needs assessments Finally,as a reminder to Council and the community,there are several upcoming meetings in which the Capital Improvement Program and Proposed 19-20 Budget will be discussed.The public is invited and encouraged to attend, watch, or provide feedback in advance of each meeting: §4.30.19 - Study Session: Capital Improvement Projects §5.15.19 - Posting of 2019/20 Proposed Budget §5.22.19 - Study Session: 2019/20 Proposed Budget §6.11.19 - Public Hearing: Adoption of 2019/20 Budget Fiscal Impact: The proposed FY 2019-20 Capital Improvement Program identifies an overall budget of $20,477,640, including $7,823,677 in newly allocated funds for the 19-20 Fiscal Year.The funding is allocated in the following project categories: ·Street + Highway Improvements:$ 4,219,543 ·Sewer + Storm Drain Improvements:$ 3,830,000 ·Park Improvements:$ 4,663,313 ·Public Building + Ground Improvements:$ 7,409,309 ·Studies + Needs Assessments:$ 355,475 Attachments: 1. CIP Study Session Powerpoint Presentation 2. 2018-19 CIP Project Status Sheet as of 4.15.19 3. 2019-20 Proposed CIP Project Description Sheets Respectfully Submitted by: Lucho Rodriguez, Acting Public Works Director Noted for Fiscal Impact: Viki Copeland, Finance Director Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 4/25/2019Page 2 of 2 powered by Legistar™ 04.30.19       01 02 03 04 05 06 01 Hermosa Beach is the small town others aspire to be; a place where our beach culture, strong sense of community, and commitment to sustainability intersect. Be a catalyst for innovation Demonstrate our environmental leadership Retain our high quality of life Contribute to our economic and fiscal stability PLAN Hermosa identifies the community vision for the future of Hermosa and additionally identifies policies, programs, and projects needed to achieve that vision. Topic or facility specific studies, such as the pavement management program, look at our infrastructure system and identify areas for repair or improvement. Public Works staff evaluate the condition and maintenance requests for infrastructure and facilities identifying areas where larger capital investment is needed. Requests and input from the community on improvements to city facilities and infrastructure also help to guide the identification, development, and delivery of capital projects. • • • • • • • • • 02 • • • • 03 •Award of Contract to Council May 14th 8th Street Safe Route to School (173) •Final Designs by Traffic Engineer in Review Bike Friendly Street Improvements (168) •Grates Ordered and in Manufacturing Tree Well Grates (670) •Construction Beginning 4/29 ADA improvements (2 CIPs combined) –(687, 691) •Preparing Bid Documents Sewer Improvements –Various Locations Phase 2 (416) Projects on Hold in 18-19: •Parks Master Plan •Greenbelt Feasibility Study •Clark Stadium Bleachers •Emergency Operations Center Renovations •Library Community Needs Assessment •Total Number of Projects: 41 •Projects Complete: 8 •Projects Under Construction: 7 •Complete by end of FY: 16 •Projects Carrying Over to 19-20: 25 •New or Newly Funded in 19-20: 10 •Total Number of Projects for 19-20: 35 04 Northern Hermosa Beach, west of Valley Drive Around Prospect Avenue from Artesia Boulevard to 17th Street 24th Street from Valley Drive to Hermosa Avenue 16th, 18th, 19th, 20th, 22nd, and 26th Street Outfalls Northern Hermosa Beach, west of Valley Drive Around Prospect Avenue from Artesia Boulevard to 17th Street 24th Street from Valley Drive to Hermosa Ave Additional streets with Low PCI Project Duration:18 Months 19-20 Budget Request:$729,770 Total Project Budget:$729,770 Project Duration:9 Months 19-20 Budget Request:$100,000 Total Project Budget:$350,000 Project Duration:10 Months 19-20 Budget Request:$60,000 Total Project Budget:$60,000 • • • • • • • • Project Duration:12 Months 19-20 Budget Request:$632,260 Total Project Budget:$800,000 Project Duration:6 Months 19-20 Budget Request:$33,000 Total Project Budget:$33,000 Project Duration:12 Months 19-20 Budget Request:$120,000 Total Project Budget:$120,000 Project Duration:6 Months 19-20 Budget Request:$40,000 Total Project Budget:$40,000 * Indicates New or Newly Funded Project for FY 19-20 Street + Highway Improvements $4,219,543 Sewer + Storm Drain Improvements $3,830,000 Park Improvements $4,663,313 Public Building + Ground Improvements $7,409,309 Studies + Needs Assessments $355,475 Street + Highway Improvements Sewer + Storm Drain Improvements Park Improvements Public Building + Ground Improvements Studies + Needs Assessments 05 • • • • 06     4/30/19 5/15/19 5/22/19 6/11/19 More info on upcoming meetings and proposed budget documents at: http://www.hermosabch.org/budget City of Hermosa Beach Updated 4.25.19 FY 2018-19 CAPITAL IMPROVEMENT PROGRAM Blue indicates a change from prior status report. Grey indicates project complete. Project CategoryCIP No.Project Name Project Budget Project Manager Study/Conceptual PlanningPreliminary DesignFinal Engineering DesignProject Approvals/ BiddingConstructionCloseoutTentative Date to Next Milestone/ Update Estimated Project Completion Date Current Project Status Project Description SH 12-143 PCH Mobility Improvement Project (Previously named "PCH/Aviation Mobility Improvements") 636,134$ Lucho Rodriguez X TBD TBD In January 2019, staff submitted applications to the South Bay Cities Council of Governments and LA Metro for Measure R and Measure M funding to support safety and mobility project elements for the PCH corridor to be implemented in coordination with the Caltrans Capital Maintenance Project to repave the entire PCH corridor scheduled for construction in 2022. In March 2019, staff met with COG, Metro, and Caltrans staff to coordinate project elements and funding opportunities with direction to refine the project applications to provide the full scope of the project and the various funding sources that may be eligible for different project elements. This project will improve the Pacific Coast Highway corridor mobility’s (vehicular movement) aspect for efficiency. Improvements include elements of a “Complete Street” which include coastal sensitive drought-tolerant landscaped raised center medians to increase driver safety; enhanced safety pedestrian crosswalk features; new street furniture & bus shelters where applicable incorporating transit kiosks; ADA accessibility. These improvements will be coordinated as part of the Caltrans CAPM $60M pavement resurfacing project scheduled to start in 2022. SH 12-160 PCH Traffic Improvements 399,922$ Reed Salan X Begin Construction - 4/01/19 6/30/19 In Construction.The work scope for this project will install pedestrian signal, crosswalks and ADA curb ramps improvements at the intersections of PCH and Pier Avenue and PCH and Aviation Boulevard including California Truck Turn improvements at this intersection. SH 15-162 Green Alley and Beach Quality Improvement Project (Previously named "Beach Drive Green Alley") 187,500$ Kristy Morris X TBD TBD This project is scheduled for further review in mid 2019 to further develop and redefine the work scope. The project will design and implement LID and green infrastructure projects such as green alleys and trash/debris exclusion devices to mitigate storm water and dry-weather run-off impacts on the City’s beaches. SH 14-168 Bike Friendly Street Improvements (Previously named "Valley Drive Sharrows", "Bike Friendly Routes on 22nd St./Monterey Blvd. & Longfellow Ave.) 20,000$ Leeanne Singleton X Prepare Final Plans and Specs - 4/30/19 6/30/2019 Preliminary design of proposed bike facilities for 27th Street, Ardmore Avenue, Valley Drive, and Pier Avenue consistent with Bicycle Master Plan and General Plan is complete. Preparation of Plans and Specs and engineer's cost estimate underway. This project proposes the selection and implementation of Hermosa Beach prioritized project(s) from the South Bay Bicycle Master Plan. SH 14-173 8th Street - Safe Route to School 1,056,542$ Reed Salan X Award of Contract - 4/23/19 7/30/2019 Contract Award scheduled for 4/23/19. Construction to begin in May 2019.The project consists of improvements that will improve walkability and provide safe pedestrian access on 8th Street from Valley Drive to Hermosa Avenue. Improvements include continuous sidewalk; ADA curb access ramps on 8th Street; drainage improvements; installing crosswalks on both sides of 8th Street at intersections of: Manhattan Avenue, Monterey Blvd, Loma Drive, Cypress Avenue, Bard Street and Valley Drive. SH 16-174 Annual Street Improvements - Various Locations 2,268,006$ Lucho Rodriguez X Duratherm Installation - 5/2/19 6/30/2019 Pavement striping near completion. Awaiting delivery of bus shelter and completion of project closeout punchlist. Duratherm install April23 to May 2nd. This project includes for annual slurry seal of City streets to maintain the pavement condition. The selected streets will be prioritized based on recommendations in the current Pavement Management Plan. Paving of Hermosa Avenue from 10th to 26th Street is the project identified for this CIP. SH 17-186 Annual Street Improvements - Various Locations 407,707$ Lucho Rodriguez X Request Design Quotes from On-Call Consultants - 4/30/19 6/30/2020 Design services to be solicited for via on-call consultants. The identified streets will be the streets that have sewer improvements that are currently under design and will be under construction in FY 19-20. This project includes for annual slurry seal of City streets to maintain the pavement condition. The selected streets will be prioritized based on recommendations in the current Pavement Management Plan. SH 16-184 Pacific Coast Highway Sidewalk Improvements 98,152$ Reed Salan X Begin Construction - 4/01/19 6/30/19 In Construction.This project proposes sidewalk improvements along PCH as needed to mitigate possible trip hazards. The project will involve concrete grinding and repair and replacement of sidewalk sections at various locations identified by the City Consultant and approved by Caltrans. The costs are to be reimbursed by Caltrans. SH 16-185 ADA Improvements on PCH between 2nd Street and 21st Street 287,260$ Reed Salan X Begin Construction - 4/01/19 6/30/19 In Construction.This project proposes ADA Curb Ramp improvements along PCH to comply with ADA requirements. The project will involve construction and reconstruction of ADA curb ramps at various intersections. The funding for this project is provided by Caltrans. SH 17-187 Stamped Concrete Replacement on the Strand 140,000$ Lucho Rodriguez X Project Closeout 3/31/2019 Project Complete.This project proposes to replace the stamped concrete on the Strand bikeway/walkway between 10th Street and 15th Street. The existing stamped concrete suffers from damage due to age, weather, and exposure to the elements of a marine environment. SH 17-188 Strand Bikeway and Walkway Improvements at 35th Street 115,000$ Lucho Rodriguez X Awaiting Grant Application Notification - 4/30/19 TBD Submitted grant to Caltrans for Adaptation Planning Grant November 2018. Awaiting decision on grant application to confirm next steps to initiate design. This project would provide for improved accessibility & connectivity for bicyclists travelling between the Cities of Hermosa Beach and Manhattan Beach via The Strand at 35th Street. The project will also consider the addition of a dedicated ADA path to provide greater ADA accessibility to The Strand. Categories: SH = Steet/Highway SSD = Sewer/Storm Drain PI = Parks PBG = Public Building and Ground 1 of 4 City of Hermosa Beach Updated 4.25.19 FY 2018-19 CAPITAL IMPROVEMENT PROGRAM Blue indicates a change from prior status report. Grey indicates project complete. Project CategoryCIP No.Project Name Project Budget Project Manager Study/Conceptual PlanningPreliminary DesignFinal Engineering DesignProject Approvals/ BiddingConstructionCloseoutTentative Date to Next Milestone/ Update Estimated Project Completion Date Current Project Status Project Description SSD 17-416 Annual Sewer Improvements - Various Locations 1,260,000$ Lucho Rodriguez X Complete Design - 4/30/19 12/31/2019 Phase 2 Plans and construction documents completion by 4-30-19. Locations as per 2017 Sanitary Sewer Master Plan. Sewer System Repairs per the 2017 Sewer Master Plan Recommendations. SSD 17-417 Annual Storm Drain Improvements - Various Locations 645,090$ Lucho Rodriguez X RFP for Design - 4/15/19 12/31/2019 In contact with prospective designers from previously approved On-Call Contracts.Storm drain improvements throughout the City. Locations will be identified and prioritized per the recently adopted Storm Drain Master Plan. Projects will address deficiencies, ponding, and repairs as well as locations for new storm drains. PI 13-538 Citywide Park Master Plan 215,475$ Leeanne Singleton X Finalize Scope of Work and Issue Request for Proposals - TBD TBD RFP currently on hold to allow for coordination with LA County Parks Measure A funding and allocation plan criteria. The City is seeking to prepare a Parks Master Plan that achieves the following goals: • Engages the community and local recreational organizations in a dialogue about parks and open space resources in Hermosa Beach; • Identifies the current demand/utilization and the future/evolving parks and recreational facility needs for the Hermosa Beach community; • Leverages the vision and goals of the recently adopted General Plan and the Community Decision-Making Tool; • Identifies an appropriate balance between organized and informal recreational activities at the City’s parks and open spaces; • Serves as a dynamic useful planning and implementation document that enjoys broad community and political support; • Provides a comprehensive strategy to maintain, rehabilitate and improve the City’s network of parks, facilities, and open space assets, including current unfunded park and recreational opportunities; • Evaluates the effective use of the City’s financial and physical resources and opportunities to fund implementation of the recommendations in the Master Plan. PI 16-542 Storm water/Urban Run-Off Diversion Project 4,184,005$ Kristy Morris X TBD TBD Proposing to amend MOU under discussion with other cities. Reviewing new possible location at Francisca Avenue as alternative location. This is a joint project between the Beach Cities Watershed Management Group member agencies. Hermosa Beach’s portion of the matching funds is 10%, based on the contributing tributary to the project. PI 17-544 Feasibility, Greenbelt Path 10,000$ Lucho Rodriguez X 6/30/2019 12-30-19 Secure services of consultant to prepare feasibility study including concept designs and materials. Determine the feasibility of installing an ADA surface path on the Greenbelt to provide a firm, natural looking and permeable path that increases accessibility for the disabled and boosts accessibility for all. PI 17-545 Clark Stadium Bleachers 30,000$ Ells Freeman X TBD TBD Requires field review to refine scope of work before engaging architect or designer. The purpose of this project is to improve the bleachers at the Clark Stadium, and to construct new stairs for access to the bleachers that comply with ADA standards. This work will also address the damages on the concrete pathway at the west entrance of the park. The damages are due to invasive tree roots. PBG 12-609 Downtown Strategic Plan Implementation 662,665$ Fabio Macias X Installation of Security Lighting and Sample Pier Plaza Light Posts/Fixtures - 6/30/19 6/30/2019 Sample fixtures and sample string lights for Pier Plaza have been installed for feedback. This project will provide for improved lighting, safety and cleanliness at Parking Lots A & B, Beach Drive between 11th and 13th Streets and Pier Plaza. PBG 14-614 Police Facilities Improvements 98,252$ Ells Freeman X Complete Flooring installation - 5/15/2019 3/31/2019 Working with Police Department for scheduling floor replacement.This project involves installation of new updated locks on secured doors in the police department; includes key fobs and keypad access at all doors. Building of office space and storage on PD ramp; includes installing new flooring, paint, and updated HVAC system, and furniture. Renovation of the jail Livescan, booking, and kitchen area; requires customized cabinets to comply with jail standards, painting, and additional furniture. PBG 15-615 City Yard Renovation 229,244$ Kristy Morris X Preparation of Remedial Plan - June 2019 6/30/2021 Consultant preparing remedial plan to submit to County for review.The scope of work for FY 2018/19 will consist of completing the Human Health Risk Assessment and site remediation of the City Yard site and developing design and construction documents for the new City Yard facility. (Note: $2,156,000 has been reserved for construction and contingency in the Capital Improvement Fund for this project.) PBG 16-629 Municipal Pier Structural Assessment and Repairs 417,380$ Fabio Macias X Submission of Coastal Commission Permit 6/30/2020 Submitted to Coastal Commission; working on their comments for resubmittal.This project will preparation of a pier structural assessment report to develop a multi-year program for repairs of structural supporting elements of the municipal pier. Categories: SH = Steet/Highway SSD = Sewer/Storm Drain PI = Parks PBG = Public Building and Ground 2 of 4 City of Hermosa Beach Updated 4.25.19 FY 2018-19 CAPITAL IMPROVEMENT PROGRAM Blue indicates a change from prior status report. Grey indicates project complete. Project CategoryCIP No.Project Name Project Budget Project Manager Study/Conceptual PlanningPreliminary DesignFinal Engineering DesignProject Approvals/ BiddingConstructionCloseoutTentative Date to Next Milestone/ Update Estimated Project Completion Date Current Project Status Project Description PBG 15-650 Community Center General Improvements 410,679$ Ells Freeman X Project Closeout 6/30/2019 Project Complete.This project will include improvements to the Community Center including, repainting windows, doors, and interior & exterior surface of the building. PBG 15-660 Municipal Pier Electrical Repairs 535,184$ Fabio Macias X Submission of Coastal Commission Permit 6/30/2020 Submitted to Coastal Commission; working on their comments for resubmittal. Finalizing plans and specs for advertising. The pier electrical repairs will involve the replacement of existing conduit, junction boxes, connections and wiring so that the lights can be functional. The project will also eliminate the service box towards the end of the pier and create a new service connection point for the foghorn at the end of the pier. PBG 15-669 City Park Restroom Renovations (Previously named 'Fort Lots-O-Fun and Seaview Parkette Restrooms'; combined with 'South Park Restroom Renovations', and 'Clark Field Restroom Improvements') 1,055,994$ Kristy Morris X Bidding - May 2019 6/30/2020 Final construction bid documents being prepared.This project consists of design and construction of ADA compliant restrooms at four parks (Fort Lots-O-Fun, Seaview Parkette, South Park, Clark Field) and renovation of the current restrooms at South Park. PBG 15-670 Tree Well Grates 67,220$ Ells Freeman X Custom Grates in Production 5/31/2019 Tree grates for Hermosa Avenue between 10th and 14th Street currently being fabricated and are expected to arrive in May, 2019 This Project will install iron tree grates in existing tree wells on Pier Plaza and Hermosa Avenue. PBG 15-672 Council Chamber Improvements 305,024$ Ells Freeman X Final Bid Documents 12/31/2019 Reviewing construction documents with consultant to expedite implementation of equipment upgrade. Replacement of audio/visual equipment in the Council Chambers. Project will replace audio visual equipment in the Council Chambers. Additional enhancements may be considered that would increase the scope and budget of the project by as much as $45,000 depending on the equipment selected. PBG 15-675 Pier Plaza Lamp Post Replacement 71,922$ Kristy Morris X Installation of Security Lighting and Sample Pier Plaza Light Posts/Fixtures - 6/30/19 6/30/2019 This project has been combined as part of CIP 12-609 Downtown Strategic Plan Implementation. Demonstration poles and fixtures have been ordered and installed. The existing 22 light poles and fixtures on Pier Plaza were installed in 1996 and are in disrepair. They will be replaced with poles and LED lights and fixtures that reflect the City's architecture and commitment to public safety. PBG 16-682 Lot D Electrical Vehicle and Bicycle Transportation Infrastructure Expansion 210,163$ Reed Salan X Presentation of Design Plans to Commission and Council - 5/15/19 6/30/2020 Consultant working on finalizing plans and specifications. Presentation to PW Commission for May 2019 meeting. The project will install a rapid electric vehicle charging station, expand bicycle parking and capture and treat storm water run-off from road and parking surfaces and Manhattan Ave/14th Street (Parking Lot D). This project will address ADA issues by installing a ramp and pedestrian seating. PBG 17-684 Emergency Operations Center Renovations 193,500$ Ells Freeman X Hire architect to prepare interior plans - 6/30/19 TBD Reviewing scope of work for restroom renovations, equipment, and dataline relocation. The project will renovate the space adjacent to the EOC and upgrade restroom facilities, electrical, and IT infrastructure reconfigurations of the Emergency Operations Center. PBG 17-687 ADA Improvements at Various Locations 150,000$ Fabio Macias X Begin Construction - 5/01/19 6/30/2019 Preconstruction meeting to be held the week of 4/15/19. Construction to start in May 2019.Improvements and relocation of sidewalks, curb ramps and obstructions in highly traversed areas within the City in order to follow the Americans with Disabilities Act (ADA) and meet the latest Federal Standards. Locations are:6th St @ Prospect Ave, NW, SW; 5th St @ Prospect Ave, NW, NE,SW; 4th St @ Prospect Ave., NW, SW; Gentry Ave @ Prospect Ave, NW, SW; Hollowell Ave. @ Prospect Ave., NW, NE, Southwest. (If project budget allows) PBG 17-689 Clark Building Renovations 423,554$ Ells Freeman X Hire architect to prepare interior plans - 5/15/19 6/30/2020 Layout of facility to be presented to Public Works Commission/Parks and Recreation Commission/City Council Remodel of kitchen and restrooms at Clark Building. The project proposes: 1. Design, Operational Review 2. Kitchen Remodel - including new commercial appliances, sinks, countertops, lighting, tile, flooring, doors and ADA upgrades. 3. Restrooms Remodel - including new flooring, fixtures, stalls, sinks, toilets, lighting, and ADA upgrades. Electrical, plumbing, sewer line upgrades. 4. Install new HVAC. 5. Acoustic panels and new lighting throughout ballroom area. 6. ADA upgrades to entrance building entrance points. PBG 18-691 ADA Improvements at Various Locations 120,000$ Fabio Macias X Begin Construction - 5/01/19 6/30/2019 Preconstruction meeting to be held the week of 4/15/19. Construction to start in May 2019.Improvements and relocation of sidewalks, curb ramps and obstructions in highly traversed areas within the City in order to follow the Americans with Disabilities Act (ADA) and meet the latest Federal Standards. Locations are:6th St @ Prospect Ave, NW, SW; 5th St @ Prospect Ave, NW, NE,SW; 4th St @ Prospect Ave., NW, SW; Gentry Ave @ Prospect Ave, NW, SW; Hollowell Ave. @ Prospect Ave., NW, NE, Southwest. (If project budget allows) Categories: SH = Steet/Highway SSD = Sewer/Storm Drain PI = Parks PBG = Public Building and Ground 3 of 4 City of Hermosa Beach Updated 4.25.19 FY 2018-19 CAPITAL IMPROVEMENT PROGRAM Blue indicates a change from prior status report. Grey indicates project complete. Project CategoryCIP No.Project Name Project Budget Project Manager Study/Conceptual PlanningPreliminary DesignFinal Engineering DesignProject Approvals/ BiddingConstructionCloseoutTentative Date to Next Milestone/ Update Estimated Project Completion Date Current Project Status Project Description PBG 18-692 14th Street Beach Restroom Rehabilitation 110,000$ Ells Freeman X Hire architect to prepare designs - 6/30/19 6/30/2020 Preparing RFP for design.This project proposes replacement of the existing sewer lift station components which includes 2 submersible pumps; motor control panel; associated plumbing; addition of telemetry for condition/outage notifications. PI 17-546 Citywide Park Improvements 56,359$ Ells Freeman X Complete Noble Park and Herondo St. - 6/30/19 6/30/2019 Herondo Street trees completed. Noble Park planter area landscape improvements. Current landscaping and maintenance activities are focused are Noble Park improvements and installation of palm trees on Herondo St. PBG 15-668 Library Community Needs Assessment 42,522$ Kelly Orta X TBD TBD On hold until funding opportunities become available for a new or renovated library facility.This needs assessment includes two phases: Phase I addresses the needs assessment to provide a report for library facility needs, space planning and daily services. Phase II will address the preparation of a conceptual design for remodeling the existing facility, reconstruction, or new construction at a new location. PBG 16-673 Breakroom Improvements City Hall/Yard 11,227$ Ells Freeman X Complete Complete Project Complete.This project upgraded and renovated the break rooms at City Hall and the City Yard. PBG 16-674 Police Department Substation Facility Improvement 5,755$ Ells Freeman X Project Closeout - 6/30/19 6/30/2019 Communications equipment installation to be completed in April 2019.This project upgraded the substation facility included in the Parking Structure to meet police department storage and communications needs. PBG 17-683 Bard Street Closure 112,989$ Ells Freeman X Complete 6/30/2019 Completed.This project includes the installation of security gates on Bard Street and 11th Place to provide a secure location for police and fire vehicles and equipment. The project also includes relocation of Friends of the Library facility. PBG 18-693 Community Theater Needs Assessment 30,000$ Kelly Orta X Release of RFP 5/31/2019 Staff is finalizing the RFP.This needs assessment will include an analysis and conceptual cost estimates of two scenarios: a. A major renovation of the Community Theatre to transform it into a regional performing arts center; and b. A conservative renovation to upgrade the Community Theatre, taking into consideration its current users and maintaining the community focus of the facility. Market trends for similar and/or other theaters will also be included. SSD 15-403 Sewer Improvements Various Locations 20,377$ Lucho Rodriguez x Complete Complete Complete - Closing files Sewer Master Plan SSD 16-415 Storm Drain Master Plan 21,827$ Lucho Rodriguez x Complete Complete Complete - Closing files Storm Drain Master Plan Categories: SH = Steet/Highway SSD = Sewer/Storm Drain PI = Parks PBG = Public Building and Ground 4 of 4 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2019-2020 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Street and Highway Improvements 145-8101-4201 146-8101-4201 PROJECT NO./TITLE: CIP 101 Hermosa Avenue Greenwich Village Street Realignment (NEW) PROJECT DESCRIPTION: This project will realign Hermosa Avenue and Greenwich Village intersection to incorporate a solution for pedestrian, bikes, and cars to improve safety at the intersection. This will include access ramps, sidewalk, and bus stops along Hermosa Ave, Greenwich Village and Manhattan Ave. JUSTIFICATION: This area of the City needs improvements to increase safety at this location and where Prop A and Prop C funds can be used. STATUS: Study/Conceptual/Planning Secure design services to prepare design and specifications. Construction to be completed in FY 19-20 MAINTENANCE: No additional maintenance. COST TO COMPLETE PROJECT REMAINING PRIOR YEAR FUNDS Design $146,011 Construction $496,691 Construction Management/Inspection $79,770 Assistant Engineer (Fund 145 and 146) $7,298 CURRENT REQUEST 145 Prop A Fund $398,895 146 Prop C Fund $330,875 PROJECT TOTAL: $729,770 TOTAL FY 19-20 CIP FUNDING: $729,770 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2019-2020 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Street and Highway Improvements 001-8143-4201 115-8143-4201 147-8143-4201 301-8143-4201 PROJECT NO./TITLE: CIP 143 PCH Mobility Improvement Project PROJECT DESCRIPTION: The City has identified a number of complete street project elements that can be implemented to improve mobility, accessibility, and safety along the PCH corridor in Hermosa Beach. These elements are described in the Project Study Report prepared by the City and Caltrans in 2015 and include: Traffic Signal Synchronization, Landscape Medians, ADA Improvements/Removal of Utility Impediments, Transit Access Enhancements, Pedestrian Enhancements, and Aesthetic Enhancements. This project would retain the existing number of lanes including north and south bound flex lanes and maintain lane widths of ten (10) feet, and flex lanes of twelve (12) feet with zero (0) feet shoulders. Collectively, the improvements will address existing, near-term, and long-range future traffic conditions along this corridor by improving intersection operations, reducing instances of unsafe turning movements, create a safe and more comfortable environment for pedestrians and transit riders, and improving the efficient movement of vehicles along the corridor. STATUS: Preliminary Design Staff in conversation with Cal Trans, Metro and Council of Governments for funding possibilities. JUSTIFICATION: This project is to improve accessibility, mobility and safety along the PCH corridor. MAINTENANCE: New medians will require additional landscaping services, utilities, and irrigation. Annual maintenance costs estimated at $11,475. COST TO COMPLETE PROJECT REMAINING PRIOR YEAR FUNDS Conceptual Design $522,515 001 General Fund $94,454 Design Phase $375,000 115 State Gas Tax Fund $34,581 Construction Phase $8,000,000 147 Measure R Fund $243,662 301 Capital Improvement Fund $263,437 CURRENT REQUEST PROJECT TOTAL: $8,897,515 TOTAL FY 19-20 CIP FUNDING: $636,134 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2019-2020 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Street and Highway Improvements 147-8160-4201 PROJECT NO./TITLE: CIP 160 PCH Traffic Improvements PROJECT DESCRIPTION: The purpose of this project is to improve operational mobility along State Route 1 (Pacific Coast Highway) which also provides operational relief to I-405 by improving operations in a parallel route. The proposed project also includes improvements including but not restricted to truck turning radius, ADA curb ramps, striping and pedestrian signal improvements of the segment on PCH between Anita Street and Artesia Boulevard. This segment was identified for improvement as per Southern California Association of Governments study (User-based Microanalysis of SR 1, PCH) which was done in July 2009. The scope of work also included preliminary engineering of PCH/Aviation Boulevard since this intersection is a major intersection and is part of the project study area. The scope of work included in the approved scope of CIP 12-160 PCH Traffic Improvements are as follow: Pedestrian signal, crosswalks and ADA curb ramps improvements at the intersections of PCH and Pier Avenue and PCH and Aviation Boulevard including improvements at intersection to aid trucks turning onto Aviation. STATUS: Construction Construction to begin April 2019. JUSTIFICATION: This project will improve safety and mobility at this section of PCH MAINTENANCE: No additional maintenance required. COST TO COMPLETE PROJECT REMAINING PRIOR YEAR FUNDS Design $115,000 147 Measure R Fund $399,992 Construction $328,550 Construction Management/Inspection $54,450 CURRENT REQUEST PROJECT TOTAL: $498,000 TOTAL FY 19-20 CIP FUNDING: $399,992 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2019-2020 DEPARTMENT: PUBLIC WORKS & CITY MANAGER PRIORITY NO.: ACCOUNT NO.: CATEGORY: Street and Highway Improvements 161-8164-4201 PROJECT NO./TITLE: CIP 164 Hermosa Avenue Green Street PROJECT DESCRIPTION: The project will design and implement Low Impact Development (LID) and green infrastructure on Hermosa Ave from 4th St to Herondo Ave. Two key intersections on Hermosa Avenue will be reconstructed to create pedestrian- friendly curb extensions with subsurface infiltration units landscaped with drought tolerant species. Parking lanes along Hermosa Avenue, between the City’s south border and 4th Street, will be replaced with permeable pavement. Tree-box biofilters will be installed to provide supplemental infiltration. STATUS: Final Engineering Design Secure design services to prepare plans and specifications. JUSTIFICATION: The Hermosa Beach City Council’s 2014-2019 Strategic Plan identifies Street Improvement Projects as a Major Project for 2015. It is the policy of the City to implement Green Street Best Management Practices (BMPs) as elements of street and roadway projects including public works capital improvement projects to the maximum extent practicable. Additionally, Enhanced Watershed Management Program (EWMP) identifies the installation of distributed BMPs as a requirement of the 2012 Municipal Separate Storm Sewer System (MS4) permit. LID retrofits such as the projects described here will expedite the City’s ability to meet the required compliance deadlines for trash and bacteria Total Maximum Daily Load (TMDL). MAINTENANCE: No additional maintenance required. COST TO COMPLETE PROJECT REMAINING PRIOR YEAR FUNDS Design $250,000 Construction $800,000 Construction Management/Inspection $181,980 CURRENT REQUEST *Half of project cost will be covered by Proposition 12 Santa Monica Bay Restoration Grant Program. City must match grant funding ($615,990). 161 Storm Drain Fund $250,000 PROJECT TOTAL: $1,231,980 TOTAL FY 19-20 CIP FUNDING: $250,000 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2019-2020 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Street and Highway Improvements 115-8173-4201 150-8173-4201 301-8173-4201 PROJECT NO./TITLE: CIP 173 8th Street Improvements PROJECT DESCRIPTION: The project consists of improvements that will improve walkability and provide safe pedestrian access on 8th Street from Valley Drive to Hermosa Avenue. Improvements include continuous sidewalk; ADA curb access ramps on 8th Street; drainage improvements; installing crosswalks on both sides of 8th Street at intersections of: Manhattan Avenue, Monterey Blvd, Loma Drive, Cypress Avenue, Bard Street and Valley Drive. Note: This project was included in the Road Repair and Accountability Act of 2018 Project List for funding in FY 18-19 for the City of Hermosa Beach. JUSTIFICATION: Lack of continuous sidewalks and ADA curb access ramps on 8th Street between Valley Drive and Hermosa Avenue. STATUS: Construction Construction to begin in May 2019. MAINTENANCE: New sidewalks, signs, and crosswalks require additional maintenance, estimated at $2,020 annually. COST TO COMPLETE PROJECT REMAINING PRIOR YEARS FUNDS Design $207,083 115 State Gas Fund $325,744 Construction $842,700 150 Grant Fund $354,535 Construction Support/Inspection $15,423 301 Capital Improvement Fund $308,438 CURRENT REQUEST PROJECT TOTAL: $1,065,206 TOTAL CIP FY 19-20 FUNDING: $988,717 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2019-2020 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Street and Highway Improvements 115-8186-4201 147-8186-4201 148-8186-4201 PROJECT NO./TITLE: CIP 186 Street Improvements - Various Locations PROJECT DESCRIPTION: This project provides for pavement rehabilitation of streets at various locations. The project will also repair/replace deteriorated portions of sidewalk, curb & gutter and curb ramps. This project also includes the resurfacing of 24th Street between Valley Drive and Park Avenue. The scope of work includes the construction of curb and gutter as needed to correct street drainage deficiencies as well as lowering of public utilities (by util. companies) to standard depth to permit the proper street construction. This work will be performed following the sewer and storm drain repairs identified in the Sewer and Drainage Master Plans. STATUS: Final Engineering Design Secure design services to prepare plans and specifications. Construction to be completed in FY 19-20 JUSTIFICATION: Annual street resurfacing projects are necessary to maintain and improve the city’s pavement condition index. Master plan estimates 1.5 mil project annually to increase Pavement Condition Index (PCI) to 81. 24th Street pavement is deteriorated and has localized standing water issues. The sewer main requires replacement and will be coordinated prior to street resurfacing activities. MAINTENANCE: No additional maintenance required. COST TO COMPLETE PROJECT REMAINING PRIOR YEARS FUNDS Design $196,000 115 State Gas Tax Fund $57,925 Construction $635,000 147 Measure R Fund $89,551 Construction Management/Inspection $60,000 148 Measure M Fund $201,231 Assistant Engineer (Fund 115,147, and 148) $9,000 CURRENT REQUEST 115 State Gas Tax Fund $261,293 148 Measure M Fund $290,000 PROJECT TOTAL: $900,000 TOTAL FY 19-20 CIP FUNDING: $900,000 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2019-2020 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Street and Highway Improvements 147-8188-4201 PROJECT NO./TITLE: CIP 188 Strand Bikeway and Walkway Improvements at 35th Street PROJECT DESCRIPTION: This project would provide improved accessibility & connectivity for bicyclists travelling between the Cities of Hermosa Beach and Manhattan Beach via The Strand at 35th Street. The project will also consider the addition of a dedicated ADA path to provide greater ADA accessibility to The Strand. STATUS: Preliminary Design Secure design services to prepare conceptual design. Staff coordination with Manhattan Beach. JUSTIFICATION: Provides improved accessibility & connectivity between the Cities of Hermosa Beach and Manhattan Beach along the bike path route, and provide for ADA accessibility in this location. MAINTENANCE: No additional maintenance. COST TO COMPLETE PROJECT REMAINING PRIOR YEARS FUNDS Conceptual Design $115,000 147 Measure R Fund $115,000 CURRENT REQUEST PROJECT TOTAL: $115,000 TOTAL FY 19-20 CIP FUNDING: $115,000 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2019-2020 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Street and Highway Improvements 115-8190-4201 PROJECT NO./TITLE: CIP 190 Annual Street Improvements PROJECT DESCRIPTION: This project provides for pavement rehabilitation of streets at various locations. The project will also repair/replace deteriorated portions of sidewalk, curb & gutter and curb ramps. This work will be performed following the sewer and storm drain repairs identified in the Sewer and Drainage Master Plans. STATUS: Final Engineering Design. Secure design services to prepare plans and specifications. JUSTIFICATION: Annual street resurfacing projects are necessary to maintain and improve the city’s pavement condition index. MAINTENANCE: No additional maintenance required. COST TO COMPLETE PROJECT REMAINING PRIOR YEARS FUNDS Design $198,000 Construction $1,200,000 Construction Management $100,000 Assistant Engineer (Fund 115) $2,000 CURRENT REQUEST 115 State Gas Tax Fund $200,000 PROJECT TOTAL: $1,500,000 TOTAL FY 19-20 CIP FUNDING: $200,000 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2019-2020 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Sewer Improvements 160-8416-4201 PROJECT NO./TITLE: CIP 416 Sewer Improvements – Various Locations PROJECT DESCRIPTION: This project includes design and construction of sewer improvements and repairs based on new Sewer Master Plan. Design will include improvements for multiple fiscal years. STATUS: Project Approval Bidding. Advertise for bids for construction April 2019 JUSTIFICATION: The City’s Sanitary sewer system is aging and in need of extensive rehabilitation. MAINTENANCE: No additional maintenance required, hydro- flushing already included in existing sewer maintenance contract. COST TO COMPLETE PROJECT REMAINING PRIOR YEAR FUNDS Construction $1,967,000 160 Sewer Fund $1,054,250 Construction Management/Inspection $196,700 Assistant Engineer (Fund 160) $66,000 CURRENT REQUEST 160 Sewer Fund $1,145,750 PROJECT TOTAL: $2,200,000 TOTAL FY 19-20 CIP FUNDING: $2,200,000 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2019-2020 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Storm Drain Improvements 161-8417-4201 301-8417-4201 PROJECT NO./TITLE: CIP 417 Storm Drain Improvements – Various Locations PROJECT DESCRIPTION: Storm drain improvements throughout the City. Locations will be as identified & and prioritized per the Storm Drain Master Plan. Projects will address deficiencies, ponding, and repairs as well as where new storm drains are needed Citywide. This project will also address operational deficiencies at the outfall structures at various locations. Improvements include for design & construction activities on an annual basis. STATUS: Final Engineering Design Secure design services from on call consultant to prepare plans and specifications. Construction to be completed in FY 19-20 JUSTIFICATION: The Storm Drain Master Plan identified areas of inadequate capacity, localized ponding and operational deficiencies. MAINTENANCE: No additional maintenance required. COST TO COMPLETE PROJECT REMAINING PRIOR YEAR FUNDS Design $138,600 161 Storm Drain Fund $645,090 Construction $752,400 Construction Management/Inspection $99,000 Assistant Engineer (Fund 161) $10,000 Storm Drain Trash Excluders Retrofit $80,000 CURRENT REQUEST 161 Storm Drain Fund $354,910 301 Capital Improvement Fund $80,000 PROJECT TOTAL: $1,080,000 TOTAL FY 19-20 CIP FUNDING: $1,080,000 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2019-2020 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Storm Drain Improvements 161-8419-4201 PROJECT NO./TITLE: CIP 419 16th Street Storm Drain Trash Capture Box (NEW) PROJECT DESCRIPTION: The City has revised its strategy for addressing the Santa Monica Bay Debris Total Maximum Daily Load (TMDL) using State Board-approved full capture devices or systems to achieve 100% reduction of trash from the Municipal Separate Storm Sewer System (MS4) by March 20, 2020. The City will install a certified centralized full capture trash system on the 16th Street Storm Drain at Hermosa Valley School which was one of the optimal locations identified by the Storm Drain Master Plan. The Debris Separating Baffle Box will remove 100% of the trash from 16th Street Storm Drain, in place of installing connector pipe screens on all upstream catch basins, and reduce the long- term maintenance requirements and cost. STATUS: Preliminary Design Secure design services from on call design firm to prepare plans and specifications. JUSTIFICATION: To help meet requirement of achieving 100% reduction of trash from the MS4. MAINTENANCE: Annual maintenance will be required. Cost of maintenance will depend on device selected and funds will be requested in FY 2020-21. COST TO COMPLETE PROJECT REMAINING PRIOR YEAR FUNDS Design $100,000 Construction $200,000 Construction Management/Inspection $50,000 CURRENT REQUEST 161 Storm Drain Fund $100,000 PROJECT TOTAL: $350,000 TOTAL FY 19-20 CIP FUNDING: $100,000 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2019-2020 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Sewer Improvements 160-8421-4201 PROJECT NO./TITLE: CIP 421 Annual Sewer Improvements PROJECT DESCRIPTION: This project includes design and construction of sewer improvements and repairs based on the Sewer Master Plan. Design will include improvements for multiple fiscal years. STATUS: Final Engineering Design Secure design services from on call design firm to prepare plans and specifications. JUSTIFICATION: The City’s Sanitary sewer system is aging and in need of extensive rehabilitation. MAINTENANCE: No additional maintenance required, hydro- flushing already included in existing sewer maintenance contract. COST TO COMPLETE PROJECT REMAINING PRIOR YEAR FUNDS Design $242,500 Construction $1,600,000 Construction Management/Inspection $200,000 Assistant Engineer (Fund 160) $7,500 CURRENT REQUEST 160 Sewer Fund $250,000 PROJECT TOTAL: $2,050,000 TOTAL FY 19-20 CIP FUNDING: $250,000 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2019-2020 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Storm Drain Improvements 161-8422-4201 PROJECT NO./TITLE: CIP 422 Annual Storm Drain Improvements PROJECT DESCRIPTION: Storm drain improvements throughout the City. Locations will be as identified & and prioritized per the Storm Drain Master Plan. Projects will address deficiencies, ponding, and repairs as well as where new storm drains are needed Citywide. This project will also address operational deficiencies at the outfall structures at various locations. Improvements include for design & construction activities on an annual basis STATUS: Final Engineering Design Secure design services from on call design firm to prepare plans and specifications. JUSTIFICATION: The Storm Drain Master Plan identified areas of inadequate capacity, localized ponding and operational deficiencies. MAINTENANCE: No additional maintenance required. COST TO COMPLETE PROJECT REMAINING PRIOR YEAR FUNDS Design $198,000 Construction $400,000 Construction Management/Inspection $100,000 Assistant Engineer (Fund 161) $2,000 CURRENT REQUEST 161 Storm Drain Fund $200,000 PROJECT TOTAL: $700,000 TOTAL FY 19-20 CIP FUNDING: $200,000 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2019-2020 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Park Improvements 150-8542-4201 301-8542-4201 PROJECT NO./TITLE: CIP 542 Herondo Drain Stormwater/Urban Run-off Diversion Project (Previously named Stormwater/Urban Run-Off Diversion Project on Greenbelt) PROJECT DESCRIPTION: The Herondo Storm Drain discharges into Santa Monica Bay on the southern border of Hermosa Beach. The Herondo Storm Drain Infiltration Project is the highest priority project identified in the Beach Cities Enhanced Watershed Management Program (EWMP). The Project was awarded $3,099,400 Prop 1 grant funding from the SWRCB to be accompanied by $3,785,988 in matching funds to engineer, plan, design and construct a stormwater infiltration system to divert and treat stormwater from the Herondo Drain. This is a joint project between the Beach Cities Watershed Management Group member agencies. The estimated total cost of the project is $7,336,180 and Hermosa Beach’s portion of the $4,236,780 match amount is 13.6% ($576,202), based on the contributing tributary area to the project. Cost sharing for the project consists of an Memorandum of Understanding between the Beach Cities agencies for 1) Design-Phase Costs, and 2) Construction Costs STATUS: Preliminary Design In conversation with other Beach Cities to determine next step. JUSTIFICATION: Project meets the City’s National Pollutant Discharge Elimination System permit requirements to improve water quality in receiving waters. MAINTENANCE: No additional maintenance required. COST TO COMPLETE PROJECT REMAINING PRIOR YEAR FUNDS Site Analysis, Engineering Studies, $849,636 150 Grant Fund $3,746,326 Final Design & Engineering, and 301 Capital Improvement Fund $419,089 Construction Drawings.* 2017 MOU for Design N.Francisca Ave Analysis, Design & Engineer, & Construction Drawings *2019 Tetra Tech Revised Scope and Fee Schedule $397,898 CURRENT REQUEST Construction and Final Inspection, $3,387,144 150 Grant Fund $198,949 Education and Outreach (Includes 5% 301 Capital Improvement Fund $198,949 Admin Costs and 10% Contingency) Construction Support Phase 2019 Tetra Tech Revised Scope and Fee Schedule $52,490 Prop 1 Grant Funding (design) $400,000 Prop 1 Grant Funding (construction) $2,699,400 PROJECT TOTAL: $7,786,568 TOTAL FY 19-20 CIP FUNDING: $4,563,313 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2019-2020 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Park Improvements 125-8545-4201 PROJECT NO./TITLE: CIP 545 Clark Stadium Bleachers PROJECT DESCRIPTION: This project will improve the bleachers at Clark Field. Improvements includes providing ADA access to the bleachers, which this project will look at different solutions to resolve the issue. One possible solution is the installing of aluminum bleachers. STATUS: Final Engineering Design Secure design services to prepare plans and specifications. JUSTIFICATION: Improvements are needed at Clark Field to provide ADA access to the bleachers. MAINTENANCE: No additional maintenance required. COST TO COMPLETE PROJECT REMAINING PRIOR YEAR FUNDS Design $50,000 125 Parks/Rec Facility Tax Fund $30,000 Construction $250,000 Construction Management/Inspection $50,000 CURRENT REQUEST 125 Parks/Rec Facility Tax Fund $20,000 PROJECT TOTAL: $350,000 TOTAL FY 19-20 CIP FUNDING: $50,000 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2019-20 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Park Improvements 125-8547-4201 PROJECT NO./TITLE: CIP 547 Fort Lots-Of-Fun Park Improvements PROJECT DESCRIPTION: Design park improvements to include playground equipment, landscaping, and assessing the feasibility of incorporating the old Prospect school building as part of the park. STATUS: Study/Conceptual/Planning – Preliminary Design Secure design services to prepare plans and specifications for park design. Secure services of structural engineer to assess the feasibility of rehabilitating the Prospect School Building to be part of the park. JUSTIFICATION: Park has not been upgraded since 2005 and play equipment and wall are in poor condition. The school building is deteriorated and currently used for storage. MAINTENANCE: Additional maintenance will be required. Estimation of cost to be determined depending on the use of the building and final park’s square footage. COST TO COMPLETE PROJECT REMAINING PRIOR YEAR FUNDS Preliminary Design/Feasibility $50,000 Design $100,000 Construction $500,000 Construction Management/Inspection $100,000 CURRENT REQUEST 125 Parks/Rec Facility Tax Fund $50,000 PROJECT TOTAL: $750,000 TOTAL FY 19-20 CIP FUNDING: $50,000 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2019-2020 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: & COMMUNITY DEVELOPMENT 301-8608-4201 CATEGORY: Public Building and Ground Improvements PROJECT NO./TITLE: CIP 608 Downtown Lighting Improvements (NEW) PROJECT DESCRIPTION: This project will improve safety, security and ambiance in the downtown area through lighting improvements as determined by the Downtown Security Assessment Report. Areas for lighting improvements are:  Corner of Manhattan Ave and Pier Ave  14th Ct.  Palm Dr.  Hermosa Ave. Center Median (aesthetic lighting components) STATUS: Final Engineering Design Secure design services to prepare plans and specifications. Construction to be completed in FY19-20 JUSTIFICATION: This project’s intent will address safety concerns through improved lighting levels MAINTENANCE: Additional lighting will increase electricity costs. Estimates of cost to be determined. COST TO COMPLETE PROJECT REMAINING PRIOR YEAR FUNDS Design $5,000 Construction $25,000 Construction Management/Inspection $5,000 Aesthetic Lighting Components $25,000 CURRENT REQUEST 301 Capital Improvement Fund $60,000 PROJECT TOTAL: $60,000 TOTAL FY 19-20 CIP FUNDING: $60,000 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2019-2020 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: & COMMUNITY DEVELOPMENT 001-8609-4201 CATEGORY: Public Building and Ground Improvements 301-8609-4201 PROJECT NO./TITLE: CIP 609 Downtown Strategic Plan Implementation PROJECT DESCRIPTION: The purpose of this project is to develop a strategic plan for the Downtown and Plaza areas to assess the lighting elements, mitigate safety concerns and develop those improvements for the City’s downtown area. The Downtown Core Revitalization Strategy (Roma Design Group, 2014) provided a conceptual plan. Concepts from this strategy will be reviewed for potential application into future phases as they develop. This project is to be programmed/budgeted as follows: Assessment of lighting needs and improvements in the Downtown area includes Parking Lots A, B, Pier Plaza and Beach Drive (between 11th and 13th Streets).  Lot B – estimated costs of $15,000  Pier Plaza- estimated costs of $49,000  Beach Drive (alleyways) – estimated costs of $65,000  Estimated project total costs are $60,000 and include the above material costs, contingency, design and construction. STATUS: Construction Installing lights at Pier Plaza, Parking Lot B, and security lights in alleys. JUSTIFICATION: This project’s intent will address safety concerns through improved lighting levels MAINTENANCE: Additional lighting will increase electricity costs, estimated at $1,042 annually. COST TO COMPLETE PROJECT REMAINING PRIOR YEAR FUNDS Lighting Assessment $73,000 001 General Fund $103,610 Lighting Upgrades $200,000 301 Capital Improvement Fund $559,055 Design $160,000 Construction $240,000 CURRENT REQUEST PROJECT TOTAL: $673,000 TOTAL FY 19-20 CIP FUNDING: $662,665 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2019-2020 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Public Buildings and Ground Improvements 001-8615-4201 301-8615-4201 PROJECT NO./TITLE: CIP 615 New Corporate Yard Facilities PROJECT DESCRIPTION: This project is for the design and construction of a new city yard. Construction will be done in two phases: Phase 1:  One metal prefabricated building to house a new mechanic, paint/sign shop and contracted services.  New wash down station area. Phase 2:  Demolition of existing buildings.  Construction of new administration building.  General yard improvements (fencing, landscaping, drainage) STATUS: Final Engineering Design Phase 1 construction to be completed in FY 19-20. JUSTIFICATION: The current facility is outdated and in need of replacement. Onsite facilities are in poor condition and do not meet seismic code requirements. MAINTENANCE: Expanded administrative areas will require additional janitorial services estimated at $1,260 annually. New lighting and other electricity costs are estimated to be offset by solar panels. COST TO COMPLETE PROJECT REMAINING PRIOR YEAR FUNDS Concept Studies, Environmental $71,563 001 General Fund $52,221 Review/Hazardous Waste Mitigation 301 Capital Improvement Fund $100,930 Design/Construction Documents, Surveys, $211,715 Permits, Testing, Inspection, Construction Inspection, Construction Management Estimated Construction $1,960,000 CURRENT REQUEST Contingency $196,000 301 Capital Improvement Fund1 $1,203,000 Construction Management/Inspection $250,000 1$953,000 is reserved for the remaining construction and contingency in the Capital Improvement Fund for this project. PROJECT TOTAL: $2,689,278 TOTAL FY 19-20 CIP FUNDING: $1,356,151 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2019-2020 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Public Building and Ground Improvements 122-8629-4201 191-8629-4201 PROJECT NO./TITLE: CIP 629 Municipal Pier Structural Assessment and Repairs PROJECT DESCRIPTION: Repairs of the municipal pier structural elements including the piles, pile caps, deck and the lifeguard storage room. STATUS: Final Engineering Design Obtaining coastal commission permit. Construction to be completed in FY 19-20 JUSTIFICATION: Municipal Pier is aging and need periodical structural assessment and recommendations for repairs. MAINTENANCE: No additional maintenance required. COST TO COMPLETE PROJECT REMAINING PRIOR YEAR FUNDS Assessment $53,140 122 Tyco Fund $177,380 Construction $370,000 191 RTI Undersea Cable Tidelands Fund $240,000 Construction Management/Inspection $45,000 CURRENT REQUEST PROJECT TOTAL: $468,140 TOTAL FY 19-20 CIP FUNDING: $417,380 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2019-2020 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Public Building and Ground Improvements 122-8660-4201 301-8660-4201 PROJECT NO./TITLE: CIP 660 Municipal Pier Electrical Repairs PROJECT DESCRIPTION: The pier electrical repairs will involve the replacement of existing conduit, junction boxes, connections and wiring so that the lights can be functional. The project will also eliminate the service box towards the end of the pier and create a new service connection point for the foghorn at the end of the pier. This project will also include the replacement of the bollard lighting at the pier with new LED lighting fixtures. STATUS: Final engineering design. Obtaining coastal commission permits. Construction to be completed in FY 19-20 JUSTIFICATION: Existing junction boxes and connections, and wiring are damaged and corroded. The existing conduits are not easily accessible. MAINTENANCE: Additional inspection of new electrical system estimated at $1,571 annually. COST TO COMPLETE PROJECT REMAINING PRIOR YEAR FUNDS Design $29,992 122 Tyco Fund $275,473 Construction $483,164 301 Capital Improvement Fund $259,711 Inspection Services $48,317 CURRENT REQUEST PROJECT TOTAL: $561,477 TOTAL FY 19-20 CIP FUNDING: $535,184 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2019-2020 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Public Building and Ground Improvements 125-8669-4201 301-8669-4201 PROJECT NO./TITLE: CIP 669 City Park Restrooms and Renovation PROJECT DESCRIPTION This project consists of: Fort Lots-Of-Fun Construction of ADA compliant restroom; no existing restroom facilities at this park. Seaview Parkette Construction of ADA compliant restroom; no existing restroom facilities at this park. South Park Design and construction of new ADA Compliant restroom at South Park. Upgrades and renovations to existing restrooms. Clark Field Construction of ADA compliant restroom; existing restrooms are in poor condition and need to be replaced. STATUS: Final Engineering Design Final plans due for 100% review in May 2019. Construction to be completed in FY 19-20 JUSTIFICATION: Existing restrooms at South Park and Clark Field are in poor condition and need to be replaced and or renovated. Fort Lots-Of-Fun and Seaview Parkette do not have restroom facilities MAINTENANCE: New restroom janitorial and building maintenance materials estimated at $16,742 annually. COST TO COMPLETE PROJECT REMAINING PRIOR YEAR FUNDS Design $128,700 301 Capital Improvement Fund $1,001,682 Construction $1,356,583 Construction Management/Inspection $88,682 Assistant Engineer (Fund 125 and 301) $15,000 CURRENT REQUEST 125 Park/Rec Facility Tax Fund $200,000 301 Capital Improvement Fund $298,318 PROJECT TOTAL: $1,588,965 TOTAL FY 19-20 CIP FUNDING: $1,500,000 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2019-2020 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Public Building and Ground Improvements 001-8672-4201 715-8672-4201 PROJECT NO./TITLE: CIP 672 Council Chambers Audiovisual Improvements PROJECT DESCRIPTION: Project will replace audio visual equipment in the Council Chambers including additional enhancements such as Video Wall Solution (110” seamless sidewall display) and 55” lobby overflow display STATUS: Final Engineering Design. Preparing engineering design documents. Construction to be completed in FY 19-20 JUSTIFICATION: City Council meetings are a gateway that residents use to communicate with elected officials and participate in local government and policy making. The project will provide audio visual equipment to enhance communication between residents and the City Council. MAINTENANCE: No additional maintenance required. COST TO COMPLETE PROJECT REMAINING PRIOR YEAR FUNDS Design $28,950 001 General Fund 1 $106,209 Audio/Visual Equipment $305,024 715 Equipment Replacement Fund $196,361 1 Verizon PEG Funds CURRENT REQUEST PROJECT TOTAL: $333,974 TOTAL FY 19-20 CIP FUNDING: $302,570 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2019-2020 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Public Building and Ground Improvements 150-8682-4201 301-8682-4201 PROJECT NO./TITLE: CIP 682 Parking Lot D Improvements (Previously named Electric Vehicle and Bicycle Transportation Infrastructure Expansion) PROJECT DESCRIPTION: The project will install a rapid electric vehicle charging station, expand bicycle parking and capture and treat storm water run-off from road and parking surfaces.  Manhattan Ave/14th Street (Parking Lot D) – This project will design and install a bicycle corral, electric vehicle charging stations and dedicated neighborhood electric vehicle parking spaces in combination with interlocking pavers and swales with low-water use landscaping for storm water capture and retention. Address ADA issues by installing a ramp, pedestrian seating, and lighting. JUSTIFICATION: The City is allocated Federal Surface Transportation Program — Local Funds (Federal STP-L) every year to use on public road, pedestrian and bicycle infrastructure, and transit capital projects. These funds are due to expire and will be used to expand electric vehicle charging infrastructure, bicycle infrastructure and capture and retain run-off from road surfaces to improve water quality in Santa Monica Bay. STATUS: Final Engineering Design. Completing plans and specifications. MAINTENANCE: Additional utility costs estimated at $14,800 annually. COST TO COMPLETE PROJECT REMAINING PRIOR YEAR FUNDS Design of Manhattan Ave./14th St. $99,995 150 Grant Fund 1 $125,859 (Parking Lot D) (complete) 301 Capital Improvement Fund2 $47,186 Construction Manhattan Ave./14th St. $745,000 (Parking Lot D) Construction Management/Inspection $112,500 1LACTMA STP-L Exchange Funds, 2013 2California Natural Resources Agency Urban Greening Program Matching Funds CURRENT REQUEST PROJECT TOTAL: $957,495 TOTAL FY 19-20 CIP FUNDING: $173,045 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2019-2020 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Public Buildings and Ground Improvements 301-8684-4201 PROJECT NO./TITLE: CIP 684 Emergency Operations Center (EOC) Renovations PROJECT DESCRIPTION: This project will add restrooms to the EOC and renovate the adjacent room for future EOC uses. The EOC is located within a building designated as a historical building, which will require a Certificate of Appropriateness to complete the repairs. This project will be completed in two phases: Phase 1:  Restroom construction including flooring, lighting, wall and ceiling repairs, painting, new plumbing, and installing fixtures. Phase 2:  Complete room renovation including new flooring, ceiling, lighting, furnishings, and relocation of Emergency System IT equipment, including a new switch, 2 UPC batteries, and firewall to support the EOC.  Security Improvements to include new key fob locking systems. JUSTIFICATION: The City’s Emergency Operations Center (EOC) does not have operational restrooms or a meeting room. In the event of emergencies this facility will need restrooms and a meeting room.  There was an existing restroom facility in the space next to the EOC but it is inoperable. The lighting must be repaired, a toilet and sink needs to be installed and the tile needs to be replaced in order to make the restroom functional. Without a restroom facility, operational efficiency and effectiveness decreases in the EOC, staff may encounter members of the media and/or public therefore delaying their return and delaying the ability of the EOC to assist the field response.  There are large holes in the walls exposing the interior of the building, which need to be repaired along with new paint.  The electrical and flooring is in extremely poor condition requiring repairs including the removal of a pipe located within the middle of the room.  The current IT cabinet needs to be relocated as it is in the direct sunlight, which overheats the equipment and has ruined critical EOC IT equipment requiring replacement more often. The project would include moving the cabinet and current cabling into a space that is not impacted by the sun, replace the current equipment to ensure operational efficiency, and install equipment that will protect the exposed cables. Previous cost estimate did not fully encapsulate scope of work for the EOC renovations. New estimates reflect a more accurate cost and latest pricing. Construction Management and Inspection costs were not included in the previous cost estimates. STATUS: Final Engineering Design Secure design services to prepare plans and specifications for Phase 1 Construction of Phase 1 to be completed in FY 19-20. MAINTENANCE: Additional janitorial services estimated at $878 annually. COST TO COMPLETE PROJECT REMAINING PRIOR YEAR FUNDS Phase 1 Design $25,000 301 Capital Improvement Fund $193,500 Phase 1 Construction $100,000 Phase 2 Design $25,000 CURRENT REQUEST Phase 2 Equipment $60,000 Phase 2 Construction $180,000 Phase 2 Construction Management $20,000 PROJECT TOTAL: $410,000 TOTAL FY 19-20 CIP FUNDING: $193,500 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2019-2020 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Public Building and Ground Improvements 301-8689-4201 PROJECT NO./TITLE: CIP 689 Clark Building Renovations PROJECT DESCRIPTION: The project proposes: 1. Design, Operational Review 2. Kitchen Remodel - including new commercial appliances, sinks, countertops, lighting, tile, flooring, doors and ADA upgrades. 3. Restrooms Remodel - including new flooring, fixtures, stalls, sinks, toilets, lighting, and ADA upgrades. Electrical, plumbing, sewer line upgrades. 4. Install new Heating, ventilation, and air conditioning. 5. Acoustic panels and new lighting throughout ballroom area. 6. ADA upgrades to entrance building entrance points. STATUS: Preliminary Design Secure design services to prepare plans and specifications. Construction to be completed in FY 19-20 JUSTIFICATION: The kitchen has already been demolished in 2018 and the restrooms are very dated. Repairs to kitchen appliances and restroom fixtures are common due to numerous malfunctions. MAINTENANCE: Additional janitorial services estimated at $1,420 annually. COST TO COMPLETE PROJECT REMAINING PRIOR YEAR FUNDS Design $50,300 301 Capital Improvement Fund $423,554 Construction $409,000 Construction Management/Inspection $15,800 CURRENT REQUEST PROJECT TOTAL: $475,100 TOTAL FY 19-20 CIP FUNDING: $423,554 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2019-2020 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Public Building and Ground Improvements 122-8692-4201 125-8692-4201 160-8692-4201 PROJECT NO./TITLE: CIP 692 14th Street Beach Restroom Construction PROJECT DESCRIPTION: This project proposes to construct a new restroom facility which includes replacement of the entire building; restrooms; appurtenant plumbing; ADA improvements for compliance. This project will also include the replacement of the existing sewer lift station components which includes 2 submersible pumps; motor control panel; associated plumbing; addition of telemetry for condition/outage notifications. STATUS: Preliminary Design Secure design services to prepare plans and specifications. Construction to be completed in FY 19-20 JUSTIFICATION: Sanitary lift station is beyond its useful life and failing. MAINTENANCE: No additional maintenance required. COST TO COMPLETE PROJECT REMAINING PRIOR YEAR FUNDS Design $98,000 160 Sewer Fund $110,000 Construction $896,000 Assistant Engineer (Fund 160) $6,000 CURRENT REQUEST 122 Tyco Fund $750,000 125 Parks/Rec Facility Fund $50,000 160 Sewer Fund $90,000 PROJECT TOTAL: $1,000,000 TOTAL FY 19-20 CIP FUNDING: $1,000,000 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2019-2020 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Public Building and Ground Improvements 190-8695-4201 301-8695-4201 PROJECT NO./TITLE: CIP 695 Parking Lot A Improvements (NEW) PROJECT DESCRIPTION: This project will consist of upgrading Parking Lot A to meet ADA standards, with improvements including:  New layout to maximize parking capacity, including incorporating the parking spaces on 11th St. and Beach Dr.  New surfacing and lighting.  New trash enclosures adjacent to commercial buildings.  Low impact development elements including permeable pavers and landscaping. Coastal Commission permits will be required. JUSTIFICATION: Parking Lot A is non-ADA compliant with poor lighting and unsafe surroundings. New lighting needs were identified in recent completed downtown lighting assessment. STATUS: Preliminary Design Secure design services to prepare plans and specifications. Construction to be completed in FY 19-20. MAINTENANCE: No additional maintenance at this time. COST TO COMPLETE PROJECT REMAINING PRIOR YEAR FUNDS Design $150,000 Construction $500,000 Construction Management/Inspection $150,000 *Staff will search for grants to help finance construction. CURRENT REQUEST 190 Undersea Cable Fund $482,260 301 Capital Improvement Fund $150,000 PROJECT TOTAL: $800,000 TOTAL FY 19-20 CIP FUNDING: $632,260 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2019-2020 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Public Building and Ground Improvements 301-8696-4201 PROJECT NO./TITLE: CIP 696 Police Basement Restroom Improvements (NEW) PROJECT DESCRIPTION: The restrooms in the basement of the Police Station are in need of improvements. This project will remodel the restrooms in the basement of the Police Station. JUSTIFICATION: The restrooms in the basement of the Police Station are in need of repairs and remodeling. Flooring, ceiling tiles, and painting are failing. STATUS: Final Engineering Design Secure design services from architecture firm. Construction to be completed in FY 19-20 MAINTENANCE: No additional maintenance. COST TO COMPLETE PROJECT REMAINING PRIOR YEAR FUNDS Design $8,000 Construction $25,000 CURRENT REQUEST 301 Capital Improvement Fund $33,000 PROJECT TOTAL: $33,000 TOTAL FY 19-20 CIP FUNDING: $33,000 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2019-2020 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Public Building and Ground Improvements 140-8698-4201 PROJECT NO./TITLE: CIP 698 ADA Improvements (NEW) PROJECT DESCRIPTION: The project proposes: Improvements and relocation of sidewalks, curb ramps and obstructions in highly traversed areas within the City in order to follow the Americans with Disabilities Act (ADA) and meet the latest Federal Standards. JUSTIFICATION: City is required to spend Community Development Block Grant (CDBG) funds as part of agreement with LA County on ADA improvement projects. STATUS: Final Engineering Design Secure design services to prepare plans and specifications. Construction to be completed in FY 19-20 MAINTENANCE: No additional maintenance required. COST TO COMPLETE PROJECT REMAINING PRIOR YEAR FUNDS Design $25,000 Construction Construction Management/Inspection $55,000 $40,000 CURRENT REQUEST 140 CDBG Fund $120,000 PROJECT TOTAL: $120,000 TOTAL FY 19-20 CIP FUNDING: $120,000 CITY OF HERMOSA BEACH STUDY REQUEST FISCAL YEAR 2019-2020 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Study 001-8538-4201 125-8538-4201 STUDY NO./TITLE: 538 Citywide Park Master Plan STUDY DESCRIPTION: The City is seeking to prepare a Parks Master Plan that achieves the following goals: • Engages the community and local recreational organizations in a dialogue about parks and open space resources in Hermosa Beach; • Identifies the current demand/utilization and the future/evolving parks and recreational facility needs for the Hermosa Beach community; • Leverages the vision and goals of the recently adopted General Plan and the Community Decision-Making Tool; • Identifies an appropriate balance between organized and informal recreational activities at the City’s parks and open spaces; • Serves as a dynamic useful planning and implementation document that enjoys broad community and political support; • Provides a comprehensive strategy to maintain, rehabilitate and improve the City’s network of parks, facilities, and open space assets, including current unfunded park and recreational opportunities; • Evaluates the effective use of the City’s financial and physical resources and opportunities to fund implementation of the recommendations in the Master Plan. . JUSTIFICATION: The existing Parks Master Plan is from 1990 and in need of update to implement PLAN Hermosa and set the City up for competitive funding through the County-wide Parks Bond passed in 2016 (Measure A). STATUS: Study/Concept/Planning Issue RFP – Consulting services to prepare Master Plan COST TO COMPLETE STUDY REMAINING PRIOR YEAR FUNDS Professional Services (Contract) $215,475 001 General Fund 125 Park/Rec Facility Tax Fund $42,065 $173,410 CURRENT REQUEST STUDY TOTAL: $215,475 TOTAL FY 19-20 STUDY FUNDING $215,475 CITY OF HERMOSA BEACH STUDY REQUEST FISCAL YEAR 2019-2020 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Study 301-8544-4201 STUDY NO./TITLE: 544 Greenbelt Accessible Path Assessment STUDY DESCRIPTION: Determine the feasibility of installing an accessible surface path on the Greenbelt to provide a firm, natural looking path that increases accessibility for the disabled and boosts accessibility for all. JUSTIFICATION: Increase accessibility and enjoyment on the Greenbelt. STATUS: Study/Conceptual/Planning Secure services of design firm to provide a conceptual design/feasibility of a path on the Green Belt. COST TO COMPLETE STUDY REMAINING PRIOR YEAR FUNDS Study $10,000 301 Capital Improvement Fund $10,000 CURRENT REQUEST STUDY TOTAL: $10,000 TOTAL FY 19-20 STUDY FUNDING:$10,000 CITY OF HERMOSA BEACH STUDY REQUEST FISCAL YEAR 2019-2020 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Study 150-8668-4201 STUDY NO./TITLE: 668 Library Community Project Phase II Assessment STUDY DESCRIPTION: Phase II consists of preparation of conceptual designs and estimates for:  Keeping the city’s library at its current location, to include: o Renovation and expansion of existing building or adding a second floor to the existing building (before preparation of renovation schemes for the existing building, the structural condition must be assessed to make sure that the building is not beyond its useful life); o Construction of a two (2) story library building at the existing location; or  Construction of a new library at a new site. Funding is reimbursed to the City through the Library’s Excess Operating Funds through agreement with the LA County Library. JUSTIFICATION: To facilitate future improvements of the library facility and to provide future facility needs and possibilities. STATUS: Study/Conceptual/Planning Ready for Phase II implementation, RFP for design services. COST TO COMPLETE STUDY REMAINING PRIOR YEAR FUNDS Structural condition assessment and conceptual designs $60,000 150 Grants Fund $42,522 CURRENT REQUEST 150 Grants Fund $17,478 STUDY TOTAL: $60,000 TOTAL FY 19-20 STUDY FUNDING:$60,000 CITY OF HERMOSA BEACH STUDY REQUEST FISCAL YEAR 2019-20 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Study 301-8693-4201 STUDY NO./TITLE: 693 Community Center Theater Needs Assessment STUDY DESCRIPTION: Prepare a theater needs assessment report to include analysis and conceptual cost estimates of two scenarios: a. A major renovation of the Community Theatre to transform it into a regional performing arts center; and b. A conservative renovation to upgrade the Community Theatre, taking into consideration its current users and maintaining the community focus of the facility. JUSTIFICATION: The Theater is approximately 75-years old and needs major exterior and interior improvements to serve as a modern Performing Arts Center. STATUS: Study/Conceptual/Planning. Secure consulting services for the preparation of the need assessment report. COST TO COMPLETE STUDY REMAINING PRIOR YEAR FUNDS Need Assessment Report $30,000 301 Capital Improvement Fund $30,000 CURRENT REQUEST STUDY TOTAL: $30,000 TOTAL FY 19-20 CIP FUNDING: $30,000 CITY OF HERMOSA BEACH STUDY REQUEST FISCAL YEAR 2019-2020 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Study 301-8694-4201 STUDY NO./TITLE: 694 Parking Structure (Lot C) Structural Assessment (NEW) STUDY DESCRIPTION: Prepare a structural assessment report for the parking structure, to analyze cracks in walls and decks. JUSTIFICATION: The Municipal Parking Structure located at 13th St and Hermosa Ave, first built in 2000, has not had any major repair work done since its completion. Rain from last winter leaked from upper decks through walls and ceiling to bottom levels. Preliminary inspections of the facility indicate the need to perform a full structural assessment report. STATUS: Study/Conceptual Planning. Secure services of structural firm to prepare a structural assessment report. COST TO COMPLETE STUDY REMAINING PRIOR YEAR FUNDS Structural Assessment Report $40,000 CURRENT REQUEST 301 Capital Improvement Fund $40,000 STUDY TOTAL: $40,000 TOTAL FY 19-20 STUDY FUNDING: $40,000 From: kathryn dunbabin <kathydunbabin@gmail.com> Sent: Monday, April 29, 2019 9:49 AM To: Ann Yang <anny@hermosabch.org> Subject: Re: Hermosa Beach 04-30-19 City Council Adjourned Regular Meeting Agenda (CIP Study Session) Hermosa Beach City Council.. While discussing the CIPs and possible projects in general, please consider some areas that have been on the list for a long time and hopefully they can become priorities. 24th Street 8th Street Harper (Work with the city of Redondo Beach so the west side which belongs to Hermosa Beach is improved/repaired/repaved at the same time that Redondo Beach improves/repairs/repaves the east side.) Although it is not part of a CIP... Valley Drive crosswalk at Clark Building. (Improvements need to added so that this crosswalk is made more visible. It is used primarily by Hermosa Beach residents and children.) Thank you for taking your time to discuss the CIPs in an extra meeting. It is time well spent. Kathy Dunbabin... 4/30/19 STUDY SESSION AGENDA - FY 2019-20 CAPITAL IMPROVEMENT PROGRAM SUPPLEMENTAL EMAIL SUBMITTED TO THE CITY MANAGER'S OFFICE BY KATHY DUNBABIN ON 4/29/19 AT 9:49 A.M. Supplemental from H. Longacre to Item 1 of the 7-PM, April 30, 2019 adjourned-Regular Hermosa Beach City Council Meeting’s Agenda. Page 1 of 2 City Manager's office and City Clerk: Please include this Supplemental under Item-1 of the 7-PM, April 30, 2019, adjourned-Regular City Council meeting. Thank You. April 29, 2019 To: Hermosa Beach City Council (Stacey Armato, Mary Campbell Collins, Hany Fangary, Justin Massey, and Jeff Duclos), City Clerk, and City Manager. From: Howard Longacre, Hermosa Beach Resident. Re: Removal of the fiscal-year-prefix from each CIP project’s number. Please Restore! Honorable Councilmembers and others: The following comments by me are given freely, and they are entirely my views and opinions on all that I've stated herein. The agenda item is primarily to consider the "Capital Improvement Program" (CIP) projects being recommended for inclusion in the City's fiscal year 2019 -2020 Budget which runs 7/1/2019 thru 6/30/2020. Many if not most are carry-overs from prior fiscal years. The April 30, 2019 Agenda is found at the following link. (If past this date when you are reviewing this, check the Council-tab archives at this same link for the date.) “http://hermosabeach.granicus.com/ViewPublisher.php?view_id=6” The Staff Report direct link for the item is; "FISCAL YEAR 2019-20 CAPITAL IMPROVEMENT PROGRAM" . Each individual CIP project itself is included as a separate sheet in; "2019-20 Proposed CIP Project Description Sheets.pdf". Here is the significant problem that unnecessarily has been introduced this year: Someone(s) has(have) decided to remove the fiscal year prefix from each CIP project number, i.e. the fiscal year that each project first appeared in an adopted fiscal year Budget. No doubt whomever did that will indicate some "good reason" for doing such, however it is very clear it was done to hide the fact that so many of these CIP projects, which ware supposedly to be accomplished and/or significantly-underway in their first announced fiscal year, have been unconscionably delayed year-after-year, and have been just rolled into each subsequent fiscal year. This really is outrageous that there apparently is an attempt being made to manipulate the facts by removing the fiscal-year prefix from the project numbers to deceive the public, the press, the staff, and future councils. Supplemental from H. Longacre to Item 1 of the 7-PM, April 30, 2019 adjourned-Regular Hermosa Beach City Council Meeting’s Agenda. Page 2 of 2 Here is the direct Finance Department link to the "Adopted" 2018-2019 CIP Projects" as they appeared in the current year's adopted 2018-2019 Budget, as adopted in June of 2018. Note scroll down to get to the similar CIP project sheets. The CIP projects in this document still include the underlying original fiscal year prefix with each CIP project number. I.e., in the form of FY-XXX where 'FY-' is the fiscal initial year prefix, and XXX is the CIP project number. The Fiscal Year numbers should be restored to the CIP project numbers! It's unfortunate that someone would essentially scheme (and I mean scheme) to remove the fiscal year prefix number, clearly to hide the information about how long a CIP project has been delayed from the time of initial activation in an adopted budget, and notwithstanding that some individual CIP projects are modified from time to time, or year to year. I don't recall this significant change being announced in a regular Council meeting, thus if this was directed by the City Council or if this was done serially with consultation of the City Manager polling the councilmembers, it's just rotten to the core. This fiscal year prefix needs to be restored to each CIP project, and a clear history needs to exist with each CIP project sheet showing its entire history, with year to year expenditures and smoke-and-mirrors rotation and assignment of funds to each project included in each CIP sheet, not in the monthly CIP status report, and not with only the prior year's funds remaining and rolling over being shown. The entire history should remain on these CIP project sheets. These CIP projects have had an incredible and outrageous history of smoke and mirrors games from year to year as long as I can recollect, and especially with the announcements from year to year of all the capital improvement money that's to be expended in the new year with each adopted Budget, when much if not most of it remains unspent money from the prior year when a similar disingenuous statement was made and which the press is then expected to report. Thus removing the initial fiscal year prefix from each project number is just the latest deception. Do not accept any baloney that this makes things easier from department to department. This prefix was about the most useful piece of information in the CIP project number. *** End of written communication. *** CIP Study Session - City Council - 4/30/2019 - D. Grethen The CIP snapshot slide indicates that we will have completed 16 of 41 projects by end FY, under the assumption that several ongoing can complete construction within two months time. While this is an encouraging metric, we must also acknowledge that our Accomplishment Rate for FY 18-19​ this year is actually much lower when expressed using dollar expenditures as a metric, which to me is more representative of progress (ref: CIP expenditure report for 2nd regular Council meeting in March). We have underperformed on ​Sewer and Storm Drain Improvements​ this year and in recent years. ​Street Improvements ​have similarly been lagging, notwithstanding the recent improvements on Hermosa Ave and Highland/Manhattan. Since these are large open-ended programs, it is necessary to establish and meet minimum thresholds for the amount of completed repairs every fiscal year. I am encouraged by the plans shown in the presentation slides - but it is imperative to execute this year. The three ​Master Plan Documents ​(Sanitary Sewer, Storm Drains, Pavements) should be made accessible and locatable via City webpage search. The body of the documents without appendices would likely be adequate and appropriate for public viewing. The number of ​New Projects for FY 19-20​ seems rather high, given our extensive backlog and limited staff resources. Therefore we must continue to prioritize these along with the existing projects over the coming years, realizing that some projects may take awhile to reach fruition. The introduction a ​New CIP Study Category​ is good. I have been concerned about a tendency to sometimes rush to conclusions and make commitments to prematurely-identified solutions without taking the time to properly define the problem or need being addressed and/or to perform trade studies among multiple candidate solutions and implementation concepts. One characteristic of projects in the study category should be that a possible outcome of the study phase is that no implementation occurs and the project does not proceed further design or otherwise. Well-performed studies and concept definition will enhance the likelihood of cost optimization and cost estimation accuracy. The proposed new project for improvements at ​Hermosa Ave/Greenwich Village ​might be better regarded as only a study category project at this phase, as this looks like a good candidate for extensive public outreach before any firm project commitments are 4/30/19 STUDY SESSION AGENDA - FY 2019-20 CAPITAL IMPROVEMENT PROGRAM SUPPLEMENTAL LETTER SUBMITTED TO THE CITY MANAGER'S OFFICE BY DAVID GRETHEN ON 4/29/19 AT 6:40 P.M. made, including grant funding obligations. While I appreciate the project overview descriptions in the presentation slide and the CIP project sheet, the documented rationale for this project currently lacks detail, given the potentially broad scope and impact of the project. Prior to finalization in the CIP/Budget document, the project sheet should be updated to include a well-articulated statement of need and problem definition along with a description of what specific challenges have been identified. This project would also be worthy of a dedicated introductory public presentation if possible. We should also be careful not to overemphasize the ​role of special/grant funding as rationale ​for the Hermosa/Greenwich project. In doing so, we may do ourselves more harm than the funds are worth by allowing special/grant-funded activities to distract us from performing and completing on (what would otherwise be) higher-priority projects in a timely manner. On the other hand, if we have a long enough time window to execute before funds expiration, this may be manageable, and I do appreciate that it can be difficult to ignore such funding opportunities. The proposed new project for ​Parking Lot A​ as described in the presentation slide includes “incorporating parking spaces on 11th Street and Beach Drive”. I would appreciate hearing a more detailed explanation of this aspect during the meeting, including whether this includes any of the parking on the south side of 11th Street. It would be useful hear more about the origin of this project including what/who is driving it beyond ADA improvements and the downtown lighting assessment. I see that the proposed new project for ​Parking Lot C Structural Assessment appropriately falls into the Study category at this time, presumably with the need for additional project scope and physical implementation pending study results. There should be a slide included to recognize the ​Community Theater Needs Assessment ​as a new CIP. Even though this item came to City Council already, this should be included in order to make this package comprehensive as an annually-provided data product. At least inclusion as a Supplemental would help if it is easier than revising the package. Please consider retention of the FY prefixes as part of the CIP project nomenclature. Inclusion of ​Fiscal Year Prefixes for CIP Project Numbers​ is useful to help keep track of the many CIPs listed in the project status reports. As a regular reviewer, I can attest that there can be a tendency for confusion among the many project types that have similar titles and description keywords (e.g., ADA improvements, PCH improvements, street/sewer improvements), so the prefixes serve to enhance uniqueness. The prefixes also provide valuable historical context including the ability to gauge progress. Such historical context can be especially useful due to the inherent multi-year nature of many projects. It also makes it easier to perform a historical project search of prior year budget/financial documents by indicating how far back to go in time. David Grethen Public Works Commission P.S. This letter is submitted individually and not on behalf of the entire Commission. From: tony <tony.higgins123@gmail.com> Sent: Tuesday, April 30, 2019 11:55 AM To: City Council <citycouncil@hermosabch.org> Cc: Tony Higgins; Suja Lowenthal; Ann Yang; Lucho Rodriguez; Robert Smith; Gary Mammet; Victor Arizpe; linseymill; Walter Booty; r f Subject: City Attorney Office Commitment to pave 27th street by end of Fiscal Year 2019-20 Tuesday, April 30, 2019 Section E. of the attached document from the Hermosa Beach City Attorneys Office includes a commitment to fully pave 27th by the end of FY 2019-20. QUOTE: E.Current Efforts to Improve 27th Street There are current plans in place to repair the trench near 346 27th Street, which is scheduled for October 3, 2018. This should help eliminate noise and vibration complaints from vehicles driving over this location. There are also future plans for a full paving of 27th Street by the end of the 2019-2020 fiscal year. END QUOTE Moreover I have similar verbal commitments from Public Works. Yet, the City Managers Office did NOT include a recommendation for funds in the FY 2019-20 CIP draft being discussed tonight to pave 27th Street OR study the safety and environmental impacts of allowing 27th to become a defect trucks route and an arterial-roadway. The city is fully aware that the road-surface on 27th street between Morningside Drive and Manhattan has completely failed. City Crews have been dispatched to fill about 75 potholes and 40 or so curb to curb transverse cracks. These repairs have taken place on at least 3 occasions in the past 4 months and some of those repairs have had to be repaired twice. Many other pothole-patches made just in the past 2 months have again- failed because of the constant heavy truck traffic. The city is fully aware that roads deteriorate at an exponential rate once they reach a certain level of decay and the Fugro Pavement Condition analysis commissioned by the city confirms this fact in a chart I have sent to the Council and City Manager’s Office several times. 27th street is in the throes of exponential road-surface decay as evidenced by the frequent repairs that deteriorate within weeks of being implemented. There can be no question about that. 4/30/19 STUDY SESSION AGENDA - FY 2019-20 CAPITAL IMPROVEMENT PROGRAM SUPPLEMENTAL EMAIL SUBMITTED TO THE CITY COUNCIL BY ANTHONY HIGGINS ON 4/30/19 AT 11:55 A.M. 27th street needs full resurfacing CONSISTENT with the City Attorney’s Office committment in the 9/25/18 letter, including a fix for the drainage ditch at Morningside Drive on 27th street eastbound that commonly lift truck beds off their frame slam down at over 110dB. Despite the repairs cited by the City attorney in Section E of the 9/28 letter, we are again experiencing the same slamming, noise and vibration, only its occurring at several different points on 27th street east and westbound not just 345 27th street. The constant stream of heavy delivery and heavy construction trucks on weekdays is destroying our neighborhood. The oveall truck and vehicle noise situation on 27th has gotten much worse, not better. Finally. as it relates to Capital Improvements, the telephone poles on 27th westbound need to be removed. These poles obstruct a steep narrow sidewalks on 27th where trucks roar by inches from the curb. A baby stroller can not fit by. In places there is less than 18 inches clearance. The sidewalks are not ADA compliant. The City Managers Office is fully aware of these road conditions and is fully aware of the September 25th, 2018 document from the City Attorneys Office. In fact, this very document was recently cited by the City Manager in Open Session of the City Council meeting as evidence of the Cities responsiveness to the concerns I have raised about trucks on 27th and the safety, pollution, noise and vibration they bring. Dear Counmembers, Please address these issues squarely in the CIP planning meeting tonight and please do what you can to honor the cities commitments. Thank You, Anthony Higgins PS: I counted 24 heavy trucks just in the time it took to type this email. Each time my house rattled and I could not hear the radio playing in the background. Indian Wells (760) 568-2611 Irvine (949) 263-2600 Los Angeles (213) 617-8100 BEST BEST & KRIEGER ~ ATTORNEYS AT LAW Ontario (909) 989-8584 1230 Rosecrans Avenue, Suite 110, Manhattan Beach, CA 90266 Phone: (310) 643-84481 Fax: (310) 643-8441 1 www.bbklaw.com John M. Natalizio 213-555-5552 John.Natalizio@bbklaw.com September 25, 2018 VIA U.S. MAIL & EMAIL: TONY.HIGGINSI23@GMAIL.COM Anthony Higgins 2705 Morningside Drive, Hermosa Beach, CA 90254 Dear Mr. Higgins: Riverside (951) 686-1450 Sacramento (916) 325-4000 San Diego (619) 525-1300 Walnut Creek (925) 977-3300 Washington, DC (202) 785-0600 This letter is in response to your correspondence with the Hermosa Beach City Attorney and other City staff contending that vehicles exceeding three tons may not use a restricted street unless making a pickup or delivery on that specific street. This letter supplements the City'S recent response to your Public Records Act request. You contend that Vehicle Code § 35703 and Hermosa Beach Municipal Code ("HBMC") § 10.24.040 only permit vehicles exceeding three tons to travel on a restricted street if the delivery or pickup is on that specific street. You further contend that the "direct-route provision" of these Codes only applies to "unrestricted" streets. With all due respect, we do not agree with your reading and interpretation of these Codes. Our reading of Vehicle Code § 35703 and HBMC §10.24.040 is that vehicles exceeding three tons heading to and coming from a truck route may use restricted streets, when necessary, as a direct route to make deliveries and pick-ups on the restricted streets, and/or to deliver materials to be used in repairs, alterations, remodeling, or construction on the restricted streets. A. Truck Routes in Hermosa Beach Presently, the established truck routes in Hermosa Beach are: (1) Pacific Coast Highway; (2) Artesia Boulevard; (3) Pier Avenue; (4) Valley Drive south of Pier Avenue; and, (5) Aviation Boulevard. All other streets have been designated as "restricted" streets. B. Authority to Prohibit Use of Streets California Vehicle Code § 21101 provides authority for cities to regulate use of local highways based on safety considerations and the weight and size of vehicles. Additionally, Vehicle Code § 35701(a) expressly permits cities to prohibit, by ordinance, the use of a street by any vehicle exceeding a maximum weight limit. The City of Helmosa Beach exercised its truck routes and weight limit authority by ordinance in 1986 when it adopted HBMC § 10.24.020 (formerly Section 19-109), which provides the following: Anthony Higgins September 25, 2018 Page 2 BEST BEST & KRIEGER ~ ATTORNEYS AT LAW Those streets and pmis of streets established by resolution of the city council are declared to be truck routes for the movement of vehicles exceeding a maximum gross weight of three tons. C. Limitations on the City's Authority to Regulate Streets Although the general rule is that cities may prohibit vehicle traffic based on vehicle weight, cities are not given blanket authority to prohibit any and all such traffic on every road. There are many exceptions, statutory and otherwise, to Vehicle Code § 35701. Germane to this letter is the exemption codified in Vehicle Code § 35703 1, which exempts vehicles over a certain weigh limit coming to or from a truck route and having a destination or point of origin on a restricted street. Section 35703 provides: No ordinance adopted pursuant to Section 35701 shall prohibit any commercial vehicles coming from an unrestricted street having ingress and egress by direct route to and from a restricted street when necessary for the purpose of making pickups or deliveries of goods, wares, and merchandise from or to any building or structure located on the restricted street or for the purpose of delivering materials to be used in the actual and bona fide repair, alteration, remodeling, or construction of any building or structure upon the restricted street for which a building permit has previously been obtained. As provided in the plain language of the statute, a commercial vehicle exceeding the weight limit (in the City of HelIDosa Beach it is three tons) may use restricted streets as a direct route when the vehicle is coming from or going to a huck route and is using the restricted streets for the purposes of making pickups or deliveries of goods on the restricted streets, and/or is delivering materials to be used in repairs, alterations, remodeling, or construction on the restricted streets. This statute is interpreted broadly and, contrary to your interpretation, is not meant to limit commercial trucks to only use a restricted street if the delivery or pickup is on that specific restricted street. This is often impossible in Hermosa Beach and would result in most streets I The City enacted its local exemption under HBMC § 10.24.040, which provides: When any such truck route is established and designated by appropriate signs, the operator of any vehicle exceeding a maximum gross weight limit of three tons shall drive on such route and none other; except, that nothing in this section shall prohibit the operator of any vehicle exceeding a maximum gross weight of three tons coming from a truck route having ingress and egress by direct route to and fi'om restricted streets when necessary for the purpose of making pickups or deliveries of goods, wares and merchandise from or to any building or structure located on such restricted streets or for the purpose of delivering materials to be used in the actual and bona fide repair, alteration, remodeling or construction of any building or structure upon such restricted streets for which a building permit has previously been obtained therefor. Anthony Higgins September 25, 2018 Page 3 BEST BEST & KruEGER~ ATTORNEYS AT LAW never receiving deliveries or pickups. In fact, the courts have held that the "obvious intendment" of this section "confers an exemption on commercial vehicles making pickups 01' deliveries of goods on or along the city's streets." Ratkovich v. City a/San Bruno (1966) 245 Cal.App.2d 870, 888. The COUt1s have also opined that "[i]t is obvious that the purpose of[Vehicle Code] sections 35701-35704 considered together is to authorize municipalities to prescribe regulations for business and commercial vehicles on city streets ... but at the same time to see to it that such vehicles, while subject to restriction, can be used for their proper functions where the vehicles are necessarily in such use." Id. at 888. It is understandable why the law expressly requires the City to exempt vehicles that meet the above requirements. Hermosa Beach does not have an extensive truck route network, particularly in the northwestern region of the City. There are no designated truck routes west of Pacific Coast Highway and north of Pier A venue. As such, there is a significant area of land where commercial and residential addresses are not near a designated truck route but still need deliveries and pickups by vehicles over three tons. D. The Legislative History Supports Commercial Vehicle Use of Restricted Streets The conclusion reached in this letter has been the City's position since the enactment of truck routes in 1986. The issue of access to Hermosa Beach by commercial vehicles has been historically recognized as a problem for residents and businesses not living near a truck route but needing deliveries and pickups. On June 24, 1986, the City Council approved Resolution No. 86-4954, which first established truck routes in Hermosa Beach and provided significant access to commercial vehicles throughout the City, including designated truck routes on major thoroughfares, such as Hermosa Avenue, Manhattan A venue, Valley Drive, and Ardmore Avenue. On December 16, 1986, after receiving resident complaints, the City Council adopted Resolution 86-4999, which then significantly reduced truck routes in Hermosa Beach by eliminating truck routes on Valley Drive, Ardmore Avenue, Hermosa Avenue, Manhattan Avenue, and Second Street. The City Council relied on the reasoning in the staff repOl1, which justified removing these streets as truck routes by citing to HBMC § 10.24.040 (then At1icle 5, Section 19-111) and explaining the exemption to mean that "the designation of 'Truck Routes' does not prohibit delivery personnel/vehicles from using 'restricted' streets for the purpose of making deliveries and returning only." The staff repOl1 justified removing Hermosa Avenue and Manhattan Avenue as truck routes because "if a street is not formally designated to be a 'Truck Route' this will not prohibit delivery vehicles from making their specific deliveries on these non-designated streets." The staff report also recognized the historical use of 27th Street by vehicles over three tons to access local deliveries in nOl1hwestern Hermosa Beach. The staffreport noted that the "pattern of streets in Hermosa Beach, coupled with the location of commercial streets, makes it impossible Anthony Higgins September 25, 2018 Page 4 BEST BEST & KRIEGER ~ ATTORNEYS AT LAW not to have some trucks drive on a residential street to exit the area." The staff report fUlther noted that "trucks making deliveries to northwest Hermosa Beach must access these commercial businesses via Hermosa Avenue and /or Manhattan Avenue. Delivery trucks either: a) use streets of residential character (typically 27th St., 31 St., or Longfellow Ave .; b) exit via Manhattan Avenue, or c) make a u-turn on Hermosa Ave . or Manhattan Ave." The use of re stricted streets by vehicles over three tons, particularly on 27th Street, is not new to the City and has been commonplace since at least 1986. The City has recognized that it is impossible for vehicles over three tons to not use residential streets. Additionally, the 1986 staff report specifically mentions that 27th Street has been a typical route that delivery vehicles take to make deliveries and pickup s on the restricted streets in the northwestern part of the City. It provided "[dJelivery trucks ... use streets of residential character (typically 27th St., 31 St., or Longfellow Ave." As such, the present and continued use of 27th Street is consistent with longstanding policy and practice. E . Current Efforts to Improve 27th Street There are current plans in place to repair the trench near 346 27th Street, which is scheduled for October 3, 2018. This should help eliminate noise and vibration complaints from vehicles driving over this location. There are also future plans for a full paving of 27th Street by the end of the 2019-2020 fiscal year. F. Conclusion We hope that this explanation has answered your inquiries regarding this subject matter. Si 7rl ' . JO:C:,"/~~ Assistant City Attorney City of Hermosa Beach From: noreply@granicusideas.com <noreply@granicusideas.com> Sent: Tuesday, April 30, 2019 12:57 PM To: Ann Yang <anny@hermosabch.org> Subject: New eComment for City Council Adjourned Regular Meeting: Closed Session - 6:00 P.M. and Study Session - 7:00 P.M. (Fiscal Year 2019-20 Capital Improvement Program) New eComment for City Council Adjourned Regular Meeting: Closed Session - 6:00 P.M. and Study Session - 7:00 P.M. (Fiscal Year 2019-20 Capital Improvement Program) Claudia Berman submitted a new eComment. Meeting: City Council Adjourned Regular Meeting: Closed Session - 6:00 P.M. and Study Session - 7:00 P.M. (Fiscal Year 2019-20 Capital Improvement Program) Item: 1. REPORT 19-0268 FISCAL YEAR 2019-20 CAPITAL IMPROVEMENT PROGRAM STUDY SESSION (City Manager Suja Lowenthal) eComment: I agree with all of David Grethen's comments on his letter (4/29/19) Some additional comments: In order to improve communication with the community, please post more projects on the city's website. It would be great if every project over 100K had a "page" or "section" within a page with the project description detail, rather than having to go to the "Project Description Sheets" in a file. For large projects over $1M, like Sewers, 8th street, they should always have their own page with a quarterly status update on the page itself, since these projects tend to span years. When a project has "various locations" in the description, there needs to be supporting detail specifying those locations. For example, the "Sewer Improvements" page should have a list of the targeted locations and mark those locations as complete as the project is being worked. View and Analyze eComments From: David Grethen To: citycouncil@hermosabch.org ; Ann Yang Cc: Suja Lowenthal ; Lucho Rodriguez Sent: Tuesday, April 30, 2019 1:17 PM Subject: CIP Study Session 4/30/2019 (Additional Comment) This additional comment is the result of a closer review of the CIP project sheets. It highlights two "effectively new" projects that should be highlighted at tonights study session. There are five CIP projects that emerge for this year's budget that do not have any prior year remaining funding AND are not identified as New. Three of these are common follow-on CIPs with project numbers associated with funding - for Sewer, Storm Drain, and Street maintainance - and I see no issue there. The reason for this message is that there are two, however, that have old CIP numbers but are not currently being tracked during this FY 18-19, and as such do not appear in the monthly CIP status or expenditure reports. The projects are: 164 - Hermosa Ave Green Street 547 - Fort Lots-of-Fun Park Improvements Since these appear to be effectrvely new projects and/or restarted projects that have been untracked for awhile, I recommend we spend some time tonight reintroducing these projects along with the truly New ones identified. It would also be useful to learn the back story of how these projects' status has evolved over time. Thank You. David Grethen Public W orks Commission 4/30/19 STUDY SESSION AGENDA - FY 2019-20 CAPITAL IMPROVEMENT PROGRAM SUPPLEMENTAL EMAIL SUBMITTED TO THE CITY COUNCIL BY DAVID GRETHEN ON 4/30/19 AT 1:21 P.M. City Council Adjourned Meeting Agenda April 30, 2019 Page 2 City of Hermosa Beach Printed on 4/26/2019 6:00 P.M. - CLOSED SESSION (LOCATION: Meetings convene in the Council Chambers and move to the Second Floor Conference Room after Public Comment) CALL TO ORDER IN COUNCIL CHAMBERS I call to order the April 30th Adjourned Regular Meeting of the City Council. ROLL CALL Roll call please. PUBLIC COMMENT Please come forward if you have comments on the closed session agenda. RECESS TO CLOSED SESSION IN SECOND FLOOR CONFERENCE ROOM [After any comments] We will now close public comment and recess to the 2nd floor conference room. 1. 19-0265 MINUTES: Approval of minutes of Closed Session held on April 23, 2019. 2. 19-0248 CONFERENCE WITH LABOR NEGOTIATOR Government Code Section 54957.6 City Negotiator: City Manager Employee Organizations: Hermosa Beach Police Officers’ Association Police Management Bargaining Group Teamsters Union, Local 911 Professional and Administrative Employee Group Hermosa Beach Management Association Unrepresented Employees 3. 19-0266 CONFERENCE WITH LEGAL COUNSEL: Pending Litigation Government Code Section 54956.9(d)(1) The City finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. Name of Case: Hermosa Fitness LLC v. City of Hermosa Beach Los Angeles County Superior Court, Case Number: 18STCP02840 4. 19-0267 CONFERENCE WITH LEGAL COUNSEL: Initiation of Litigation Government Code Section 54956.9(d)(4) The City finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. Number of Potential Cases: 1 RECESS TO OPEN SESSION IN COUNCIL CHAMBERS City Council Adjourned Meeting Agenda April 30, 2019 Page 2 City of Hermosa Beach Printed on 4/26/2019 7:00 P.M. – STUDY SESSION CALL TO ORDER I call to order the Open Session of the April 30th Adjourned Regular Meeting of the City Council. PLEDGE OF ALLEGIANCE Will _____________ please lead us in the pledge of allegiance? ROLL CALL Roll call please. CLOSED SESSION REPORT Mr. City Attorney, will you deliver the closed session report? ANNOUNCEMENTS Do any of my colleagues have announcements? Saturday, May 4th from 10am-2pm: The annual Pets in the Park event will once again take place in Valley Park. This fun and informative event supports Hermosa Beach Friends of the Parks and their efforts to improve, preserve and promote the parks and recreation programs in Hermosa Beach. Bring your furry friends out to enjoy all the great activities or come get educated about pet ownership if you are thinking about adding a pet to the family. Saturday, May 11th from 8am-1pm: Athens Services will be providing document shredding services and compost giveaway at No Cost to Hermosa Beach Residents. Paper shredding will be done onsite and you will be able to witness the destruction of your documents. After the documents are thoroughly shredded, the paper is recycled. There is no limit on how much you can bring. Please remove all binder clips For the Compost Giveaway, you MUST BRING YOUR OWN CONTAINER OR BUCKET (no plastic bags). Athens is also offering a compost pick-up for Hermosa Beach residents. Derived from green waste and food scraps, the compost material is an ideal soil amendment for gardens and landscapes. City Council Adjourned Meeting Agenda April 30, 2019 Page 2 City of Hermosa Beach Printed on 4/26/2019 PUBLIC PARTICIPATION Although the City Council values your comments, the Brown Act generally prohibits the Council from taking action on any matter not listed on the posted agenda as a business item. If you wish to speak during Public Participation, please fill out a speaker card and submit it to the City Clerk. Comments from the speaker are limited to 3 minutes per speaker. 1. REPORT FISCAL YEAR 2019-20 19-0268 CAPITAL IMPROVEMENT PROGRAM STUDY SESSION (City Manager Suja Lowenthal) Recommendation:Staff recommends that the City Council receive an update and discuss the following topics related to the Capital Improvement Program (CIP): 1. Overview of Capital Improvement Program 2. Measures to Deliver and Communicate CIPs 3. Snapshot: FY 18-19 CIP Program Status 4. Proposed: FY 19-20 CIP + New Projects 5. Looking Ahead to Project Delivery 6. Discussion of Existing or Proposed Projects Attachments: 1. 4.30.19 CIP Study Session Powerpoint.pdf 2. 2018-19 CIP Project Status Sheet As of 4.15.19.pdf 3. 2019-20 Proposed CIP Project Description Sheets.pdf PUBLIC PARTICIPATION ADJOURNMENT This meeting is adjourned. The next regular City Council meeting is Tuesday, May 14th with Closed Session at 6pm, followed by the Regular meeting at 7pm in the Council Chambers.