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Home My WebLink About05-14-19 - Agenda Pkg - Regular CC MtgTuesday, May 14, 2019 6:00 PM City of Hermosa Beach City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Council Chambers City Council Mayor Stacey Armato Mayor Pro Tem Mary Campbell Councilmembers Hany S. Fangary Justin Massey Jeff Duclos Regular Meeting Agenda Closed Session - 6:00 P.M. Regular Meeting - 7:00 P.M. Executive Team Viki Copeland, Finance Director Lucho Rodriguez, Acting Public Works Director Sharon Papa, Police Chief Ken Robertson, Community Development Director Vanessa Godinez, Human Resources Manager Kelly Orta, Community Resources Manager City Clerk Elaine Doerfling City Treasurer Karen Nowicki City Attorney Mike Jenkins Suja Lowenthal, City Manager Nico De Anda-Scaia, Assistant to the City Manager May 14, 2019City Council Regular Meeting Agenda 6:00 P.M. - CLOSED SESSION (LOCATION: Meetings convene in the Council Chambers and move to the Second Floor Conference Room after Public Comment) CALL TO ORDER IN COUNCIL CHAMBERS ROLL CALL PUBLIC COMMENT RECESS TO CLOSED SESSION IN SECOND FLOOR CONFERENCE ROOM 1.19-0297 MINUTES: Approval of minutes of the following Closed Session meetings. a)April 30, 2019 b)May 9, 2019 2.19-0298 CONFERENCE WITH LEGAL COUNSEL: Initiation of Litigation Government Code Section 54956.9(d)(4) The City finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. Number of Potential Cases: 1 ADJOURNMENT OF CLOSED SESSION Page 2 City of Hermosa Beach Printed on 5/10/2019 May 14, 2019City Council Regular Meeting Agenda 7:00 P.M. - REGULAR AGENDA All council meetings are open to the public. PLEASE ATTEND. The Council receives a packet with detailed information and recommendations on nearly every agenda item. City Council agenda packets are available for your review on the City's website located at www.hermosabch.org. Complete agenda packets are also available for public inspection in the City Clerk's office. During the meeting, a packet is also available in the Council Chambers foyer or you can access the packet at our website, www.hermosabch.org, on your laptop, tablet or smartphone through the wireless signal available in the City Council chambers - Network ID: CHB-Guest, Password: chbguest To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices (ALD) will be available for check out at the meeting. If you require special assistance to participate in this meeting, you must call or submit your request in writing to the Office of the City Clerk at (310) 318-0203 at least 48 hours prior to the meeting. Oral and Written Communication Persons who wish to have written materials included in the agenda packet at the time the agenda is published on the City's website must submit the written materials to the City Manager's office by email (anny@hermosabch.org) or in person by noon of the Tuesday, one week before the meeting date. Written materials pertaining to matters listed on the posted agenda received after the agenda has been posted will be added as supplemental materials under the relevant agenda item on the City's website at the same time as they are distributed to the City Council by email. Supplemental materials may be submitted via eComment (instructions below) or emailed to anny@hermosabch.org. Supplemental materials must be received before 4:00 p.m. on the date of the meeting to ensure Council and staff have the ability to review materials prior to the meeting. Supplemental materials submitted after 4:00 p.m. on the date of the meeting or submitted during the meeting will be posted online the next day. Submit Supplemental eComments in three easy steps: Note: Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information (i.e. phone numbers, addresses, etc) that you do not want to be published. 1. Go to the Agendas/Minutes/Video webpage and find the meeting you’d like to submit comments on. Click on the eComment button for your selected meeting. 2. Find the agenda item for which you would like to provide a comment. You can select a specific agenda item/project or provide general comments under the Oral/Written Communications item. 3. Sign in to your SpeakUp Hermosa Account or as a guest, enter your comment in the field provided, provide your name, and if applicable, attach files before submitting your comment. Public Participation Speaker Cards: If you wish to speak during Public Participation, please fill out a speaker card at the meeting. The purpose of the speaker card is to streamline and better organize our public comment process to ensure names of speakers are correctly recorded in the minutes and where appropriate, to provide contact information for staff follow-up. Page 3 City of Hermosa Beach Printed on 5/10/2019 May 14, 2019City Council Regular Meeting Agenda CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL CLOSED SESSION REPORT ANNOUNCEMENTS APPROVAL OF AGENDA PROCLAMATIONS / PRESENTATIONS a)19-0290 RECOGNIZING GRADES OF GREEN WASTE CAMPAIGN; OUR LADY OF GUADALUPE “TRASH AT ART” CLASS PROJECTS; AND ENVIRONMENTAL PROGRESS AT HERMOSA VIEW & VALLEY SCHOOLS b)19-0291 LEADERSHIP HERMOSA BEACH EMERGING LEADER AWARD RECIPIENTS c)19-0292 MENTAL HEALTH AWARENESS MONTH PROCLAMATION MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER PUBLIC PARTICIPATION: Although the City Council values your comments, the Brown Act generally prohibits the Council from taking action on any matter not listed on the posted agenda as a business item. 1. ORAL AND WRITTEN COMMUNICATIONS: If you wish to provide public comment, please fill out a speaker card to ensure names of speakers are correctly recorded in the minutes and where appropriate, to provide contact information for staff follow-up. This is the time for members of the public to address the City Council on any items within the Council's jurisdiction not on this agenda, on items on this agenda as to which public comment will not be taken (Miscellaneous Items and Reports – City Council and Other Matters), or to request the removal of an item from the consent calendar. Public comments on the agenda items called Miscellaneous Reports and Other Matters will only be heard at this time. Comments on public hearing items are heard only during the public hearing. Members of the audience may also speak: 1) during discussion of items removed from the Consent Calendar; 2) during Public Hearings; and, Page 4 City of Hermosa Beach Printed on 5/10/2019 May 14, 2019City Council Regular Meeting Agenda 3) during discussion of items appearing under Municipal Matters. Comments from the public are limited to three minutes per speaker. The City Council acknowledges receipt of the written communications listed below. No action will be taken on matters raised in written communications. The Council may take action to schedule issues raised in oral and written communications for a future agenda. Citizens with comments regarding City management or departmental operations are requested to submit those comments to the City Manager. 2. CONSENT CALENDAR: The following more routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless a Council member removes an item from the Consent Calendar. Items removed will be considered under Agenda Item 4, with public comment permitted at that time. a)REPORT 19-0271 CITY COUNCIL MEETING MINUTES (Interim Deputy City Clerk Carol Cowley) Recommendation:Staff recommends that the City Council approve the following minutes: 1. Regular meeting of April 23, 2019 2. Adjourned Regular meeting of April 30, 2019 1. 04-23-19 CC Reg Min 2. 04-30-19 CC Adj Reg Min.docx Attachments: b)REPORT 19-0279 CHECK REGISTERS (Finance Director Viki Copeland) Recommendation:Staff recommends that the City Council ratify the following check registers. 1. 04-11-19 2. 04-18-19a 3. 04-18-19b 4. 04-25-19 Attachments: c)REPORT 19-0288 ACCEPTANCE OF DONATIONS (Finance Director Viki Copeland) Recommendation:Staff recommends that the City Council accept the donations received by the City to be used for the purpose noted. d)REPORT 19-0301 ACTION MINUTES OF THE PARKS, RECREATION AND COMMUNITY RESOURCES ADVISORY COMMISSION MEETING OF MARCH 5, 2019 AND APRIL 2, 2019 Recommendation:Staff recommends that the City Council receive and file the action minutes of the Parks, Recreation and Community Resources Advisory Commission meeting of March 5, 2019 and April 2, 2019. 1. PR Minutes 03.05.2019.pdf 2. PR Minutes 04.02.2019.pdf Attachments: e)REPORT 19-0296 ACTION MINUTES OF THE EMERGENCY PREPAREDNESS Page 5 City of Hermosa Beach Printed on 5/10/2019 May 14, 2019City Council Regular Meeting Agenda ADVISORY COMMISSION MEETING OF MARCH 4, 2019 Recommendation:Staff recommends that the City Council receive and file the action minutes of the Emergency Preparedness Advisory Commission meeting of March 4, 2019. EPAC Meeting Minutes - March 4, 2019Attachments: f)REPORT 19-0278 SUBJECT: FINAL MAP NO. 74969 (C.U.P. CON NO. 17-4, PDP NO. 17-4) LOCATION: 1703 MANHATTAN AVENUE APPLICANT(S): GREGORY & LEIGH RICHART AND DANIEL & LISA NGUYEN REQUEST: TO ADOPT A RESOLUTION APPROVING FINAL PARCEL MAP FOR A TWO-UNIT RESIDENTIAL CONDOMINIUM PROJECT (Community Development Director Ken Robertson) Recommendation:Staff recommends that the City Council: 1. Approve Final Parcel Map No. 74969, which is consistent with the approved Vesting Tentative Parcel Map; and 2. Request the City Clerk to endorse the certificate for said map. 1. Proposed Resolution 2. Final Map No. 74969 Attachments: g)REPORT 19-0275 SUBJECT: FINAL MAP NO. 74236 (C.U.P. CON NO. 16-16, PDP NO. 16-18) LOCATION: 959 5TH STREET APPLICANT(S): SBL DEVELOPMENT, LLC C/O ISAAC LAUFER REQUEST: TO ADOPT A RESOLUTION APPROVING FINAL PARCEL MAP FOR A TWO-UNIT RESIDENTIAL CONDOMINIUM PROJECT (Community Development Director Ken Robertson) Recommendation:Staff recommends that the City Council: 1. Approve Final Parcel Map No. 74236, which is consistent with the approved Vesting Tentative Parcel Map; and 2. Request the City Clerk to endorse the certificate for said map. 1. Proposed Resolution 2. Final Map No. 74236 Attachments: h)REPORT 19-0277 SUBJECT: FINAL MAP NO. 74237 (C.U.P. CON NO. 16-17, PDP NO. 16-19 LOCATION: 961 5TH STREET APPLICANT(S): SBL DEVELOPMENT, LLC C/O ISAAC LAUFER REQUEST: TO ADOPT A RESOLUTION APPROVING FINAL PARCEL MAP FOR A TWO-UNIT RESIDENTIAL CONDOMINIUM PROJECT (Community Development Director Ken Robertson) Recommendation:Staff recommends that the City Council: 1. Approve Final Parcel Map No. 74237, which is consistent with the approved Vesting Tentative Parcel Map; and 2. Request the City Clerk to endorse the certificate for said map. Page 6 City of Hermosa Beach Printed on 5/10/2019 May 14, 2019City Council Regular Meeting Agenda 1. Proposed Resolution 2. Final Map No. 74237 Attachments: i)REPORT 19-0283 REVIEW OF SUBMITTAL OF THE 2018 HERMOSA BEACH HOUSING ELEMENT ANNUAL PROGRESS REPORT (Community Development Director Ken Robertson) Recommendation:Staff recommends that the City Council: 1. Receive and file the 2018 Housing Element Annual Progress Report; and 2. Direct staff to submit the report to the California Department of Housing and Community Development. 2018 Annual Progress Report.pdfAttachments: j)REPORT 19-0281 RECOMMENDATION TO APPROVE THE FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH HARTZOG & CRABILL, INC. TO CONTINUE ON-CALL TRAFFIC ENGINEERING SERVICES (Acting Public Works Director Lucho Rodriguez) Recommendation:Staff recommends that the City Council: 1. Approve the First Amendment to the existing Professional Services Agreement (PSA) with Hartzog & Crabill, Inc. (HCI) for on-call traffic engineering services, increasing the PSA to a new not to exceed amount of $85,000, and extending the term of the PSA for six months; and 2. Authorize the Mayor to Execute and the City Clerk to attest the attached First Amendment subject to approval by the City Attorney. 1. Draft First Amendment - May 2019.pdf 2. Professional Services Agreement - Traffic Engineer ( Dec 2018).pdf Attachments: 3. CONSENT ORDINANCES NONE 4. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION * Public comments on items removed from the Consent Calendar. 5. PUBLIC HEARINGS - TO COMMENCE AT 7:30 P.M. a)REPORT 19-0276 CONSIDER AMENDMENT TO THE MUNICIPAL CODE CHAPTER 5.78 (TOBACCO RETAILERS) TO INCLUDE PROHIBITIONS ON THE SALE OF FLAVORED TOBACCO PRODUCTS IN ALL TOBACCO RETAIL ESTABLISHMENTS REGARDLESS OF WHETHER THEY LIMIT ENTRY TO THEIR ESTABLISHEMENTS TO ADULTS ONLY (I.E. PATRONS 21 YEARS OF AGE OR OLDER, OR ACTIVE DUTY MILITARY PERSONNEL WHO ARE 18 YEARS OF AGE OR OLDER) Page 7 City of Hermosa Beach Printed on 5/10/2019 May 14, 2019City Council Regular Meeting Agenda (Community Development Director Ken Robertson) Recommendation:Staff recommends that the City Council waive full reading and introduce on first reading an ordinance amending Section 5.78.030 (Definitions) and Section 5.78.100 (Operating Requirements) in Chapter 5.78 of the HBMC (Tobacco Retailers) to ban tobacco retailers from selling all flavored tobacco products. 1. Link to January 8, 2019 Staff Report and Attachments 2. Link to December 11, 2018 Staff Report and Attachments 3. Proposed Ordinance 4. Tobacco Retailers Map 5. LA County Public Health Reference Documents Attachments: 6. MUNICIPAL MATTERS a)REPORT 19-0285 AWARD OF CONSTRUCTION CONTRACT FOR CIP 14-173, 8TH STREET IMPROVEMENTS PROJECT (Acting Public Works Director Lucho Rodriguez) Recommendation:Staff recommends that the City Council: 1. Award a construction contract to the lowest bidder, Concept Consultant, Inc., for CIP14-173 8th Street Improvements Project in the amount of $561,950.50, unless Council finds the low bid to be unresponsive based on the information in this staff report. 2. If Council determines that the low bidder's bid is unresponsive, award construction contract to 2nd lowest bidder, Gentry General Engineering, Inc. for $714,000; 3. Authorize the Mayor to execute the construction contract and the City Clerk to attest, subject to approval by the City Attorney; 4. Authorize a 20% project contingency for a total construction budget of $674,340.60 (Concept) or $856,800.00 (Gentry); and 5. Authorize the Acting Director of Public Works to file a Notice of Completion following final completion of the project. 1. Contract Project Reference Form 2. Designation of subcontractors form 3. Surety Letter 4. Second lowest bidder contract documents 5. Final Plans 6. Draft Agreement Attachments: b)REPORT 19-0270 AWARD OF CONTRACT FOR LANDSCAPE MAINTENANCE SERVICES TO MERCHANTS LANDSCAPING (Acting Public Works Director Lucho Rodriguez) Recommendation:Staff recommends that the City Council: 1. Award Merchants Landscaping Inc. the contract to provide landscape maintenance services for the City for three years for a total amount not to exceed $937,205.00; 2. Authorize the Mayor to execute and the City Clerk to attest the attached Professional Services Agreement subject to approval by the City Attorney; and 3. Authorize the Director of Public Works to make changes to the contract within the project budget. Page 8 City of Hermosa Beach Printed on 5/10/2019 May 14, 2019City Council Regular Meeting Agenda 1. Map of Parks Maintenance Areas.pdf 2. Request for Proposals Landscape Maintenance Services.pdf 3. Merchants Landscaping Bid Schedule.pdf 4. Draft Professional Services Agreement for Merchants Landscape.pdf Attachments: c)REPORT 19-0284 CONSIDERATION OF AGREEMENT FOR LEASE OF AIRSPACE WITH PIERSIDE PROPERTIES, LLC FOR AIRSPACE OVER 51 PIER PLAZA (LORETO PLAZA) (City Manager Suja Lowenthal and City Attorney Michael Jenkins) Recommendation:Staff recommends that the City Council approve an Agreement for Lease of Airspace with Pierside Properties, LLC. Airspace LeaseAttachments: d)REPORT 19-0302 CONSIDERATION OF ARAKELIAN ENTERPRISES (ATHENS SERVICES) REQUEST FOR AN ANNUAL RATE ADJUSTMENT TO THE MAXIMUM RATES FOR SOLID WASTE MANAGEMENT SERVICES (Environmental Analyst Kristy Morris ) Recommendation:Staff recommends that the City Council endorse the rate adjustments proposed by Athens Services for its services not to exceed the attached rate schedule effective July 1, 2019 for residential and commercial cart and bin rates. 1. Rates schedule effective July 1, 2018 2. Rates schedule effective July 1, 2019 Attachments: e)REPORT 19-0295 PURCHASE AND INSTALLATION OF FURNISHINGS FOR HERMOSA BEACH BUS STOPS (Environmental Analyst Kristy Morris) Recommendation:Staff recommends that City Council appropriate $100,636 of Proposition A funds and authorize the purchase and installation of new benches and trash receptacles to replace existing furnishings at bus stops on Hermosa Avenue, Manhattan Avenue, and Pacific Coast Highway. 1. Quote for Bus Stop Benches and Receptacles 2. Hermosa Ave and PCH Benches and Receptacles Attachments: 7. MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS - CITY COUNCIL a)REPORT 19-0272 APPOINTMENT OF CITY COUNCIL DELEGATE TO THE SOUTH BAY CITIES COUNCIL OF GOVERNMENTS BOARD OF DIRECTORS (Interim Deputy City Clerk Carol Cowley) Recommendation:Staff recommends that the City Council appoint from among its members, a Delegate to replace Councilmember Fangary as the Delegate to the South Bay Cities Council of Governments Board of Directors. Page 9 City of Hermosa Beach Printed on 5/10/2019 May 14, 2019City Council Regular Meeting Agenda Delegate and Alternate AppointmentsAttachments: b)REPORT 19-0282 RECEIPT OF RESIGNATION LETTER FROM EMERGENCY PREPAREDNESS ADVISORY COMMISSION (EPAC) MEMBER (Interim Deputy City Clerk Carol Cowley) Recommendation:Staff recommends that the City Council receive and file, with regret, the resignation letter from Rabbi Gila Katz, Chairperson of the Emergency Preparedness Advisory Commission. Letter of Resignation dated April 30, 2019Attachments: c)REPORT 19-0294 VACANCIES - BOARDS AND COMMISSIONS UPCOMING EXPIRATION OF TERMS (City Clerk Elaine Doerfling) Recommendation:The City Clerk recommends that the City Council direct the City Clerk to immediately advertise and request applications from interested parties for two Planning Commission terms that will expire June 30, 2019; two Parks, Recreation and Community Resources Advisory Commission terms that will expire June 30, 2019; and two Civil Service Board terms that will expire July 15, 2019. d)19-0287 UPDATES FROM CITY COUNCIL AD HOC SUBCOMMITTEES AND STANDING COMMITTEE DELEGATES/ALTERNATES 8. OTHER MATTERS - CITY COUNCIL Requests from Councilmembers for possible future agenda items. No discussion or debate of these requests shall be undertaken; the sole action is whether to schedule the item for consideration on a future agenda. No public comment will be taken. Councilmembers should consider the city's work plan when considering new items. a)19-0300 TENTATIVE FUTURE AGENDA ITEMS Recommendation:Staff recommends that the City Council receive and file the tentative future agenda items. Tentative Future Agenda.pdfAttachments: ADJOURNMENT Page 10 City of Hermosa Beach Printed on 5/10/2019 May 14, 2019City Council Regular Meeting Agenda FUTURE MEETINGS AND CITY HOLIDAYS CITY COUNCIL MEETINGS: May 22, 2019 - Wednesday - Adjourned Regular Meeting: 6:00 PM - FY 2019-20 Budget May 28, 2019 - Tuesday - 6:00 PM - Closed Session, 7:00 PM - City Council Meeting June 5, 2019 - Wednesday - Adjourned Regular Meeting: 6:00 PM - Study Session June 11, 2019 - Tuesday - 6:00 PM - Closed Session, 7:00 PM - City Council Meeting June 25, 2019 - Tuesday - 6:00 PM - Closed Session, 7:00 PM - City Council Meeting July 9, 2019 - Tuesday - 6:00 PM - Closed Session, 7:00 PM - City Council Meeting July 18, 2019 - Thursday - Adjourned Regular Meeting: 6:00 PM - Joint Meeting with All Boards and Commissions July 23, 2019 - Tuesday - 6:00 PM - Closed Session, 7:00 PM - City Council Meeting August 13, 2019 - Tuesday - No Meeting (Dark) August 27, 2019 - Tuesday - 6:00 PM - Closed Session, 7:00 PM - City Council Meeting September 4, 2019 - Wednesday - Adjourned Regular Meeting: 6:00 PM - Study Session September 10, 2019 - Tuesday - 6:00 PM - Closed Session, 7:00 PM - City Council Meeting September 24, 2019 - Tuesday - 6:00 PM - Closed Session, 7:00 PM - City Council Meeting October 2, 2019 - Wednesday - Adjourned Regular Meeting: 6:00 PM - Study Session October 8, 2019 - Tuesday - No Meeting (Re-scheduled to Oct. 10) October 10, 2019 - Thursday - Adjourned Regular Meeting: 6:00 PM - Closed Session and 7:00 PM - City Council Meeting October 22, 2019 - Tuesday - 6:00 PM - Closed Session, 7:00 PM - City Council Meeting November 6, 2019 - Wednesday - Adjourned Regular Meeting: 6:00 PM - Study Session November 12, 2019 - Tuesday - 6:00 PM - Closed Session, 7:00 PM - City Council Meeting November 18, 2019 - Monday - Adjourned Regular Meeting: 6:00 PM - Closed Session and 7:00 PM - City Council Meeting November 21, 2019 - Thursday - Adjourned Regular Meeting: 6:00 PM - Mayor Rotation November 26, 2019 - Tuesday - No Meeting (Re-scheduled to Nov. 18) December 4, 2019 - Wednesday - Adjourned Regular Meeting: 6:00 PM - Study Session December 10, 2019 - Tuesday - No Meeting (Re-scheduled to Dec. 12) December 12, 2019 - Thursday - Adjourned Regular Meeting: 6:00 PM - Closed Session and 7:00 PM - City Council Meeting December 24, 2019 - Tuesday - No Meeting (Dark) Page 11 City of Hermosa Beach Printed on 5/10/2019 May 14, 2019City Council Regular Meeting Agenda BOARDS, COMMISSIONS AND COMMITTEE MEETINGS: May 15, 2019 - Wednesday - 7:00 PM - Public Works Commission Meeting May 21, 2019 - Tuesday - 7:00 PM - Planning Commission Meeting June 4, 2019 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting June 18, 2019 - Tuesday - 7:00 PM - Planning Commission Meeting July 2, 2019 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting July 8, 2019 - Monday - 7:00 PM - Emergency Preparedness Advisory Commission Meeting July 16, 2019 - Tuesday - 7:00 PM - Planning Commission Meeting July 17, 2019 - Wednesday - 7:00 PM - Public Works Commission Meeting August 6, 2019 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting August 20, 2019 - Tuesday - 7:00 PM - Planning Commission Meeting September 3, 2019 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting September 9, 2019 - Monday - 7:00 PM - Emergency Preparedness Advisory Commission Meeting September 17, 2019 - Tuesday - 7:00 PM - Planning Commission Meeting September 18, 2019 - Wednesday - 7:00 PM - Public Works Commission Meeting October 1, 2019 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting October 15, 2019 - Tuesday - 7:00 PM - Planning Commission Meeting November 4, 2019 - Monday - 7:00 PM - Emergency Preparedness Advisory Commission Meeting November 5, 2019 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting November 19, 2019 - Tuesday - 7:00 PM - Planning Commission Meeting November 20, 2019 - Wednesday - 7:00 PM - Public Works Commission Meeting December 3, 2019 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting December 9, 2019 - Tuesday - 7:00 PM - Planning Commission Meeting CITY OFFICES CLOSED FRIDAY-SUNDAY AND ON THE FOLLOWING DAYS: May 27, 2019 - Monday - Memorial Day July 4, 2019 - Thursday - Independence Day September 2, 2019 - Monday - Labor Day November 11, 2019 - Monday - Veteran's Day November 28, 2019 - Thursday, Thanksgiving Day December 25, 2019 - Wednesday - Christmas Day January 1, 2020 - Wednesday - New Year's Day (2020) Page 12 City of Hermosa Beach Printed on 5/10/2019 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 19-0290 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 14, 2019 RECOGNIZING GRADES OF GREEN WASTE CAMPAIGN; OUR LADY OF GUADALUPE “TRASH AT ART” CLASS PROJECTS; AND ENVIRONMENTAL PROGRESS AT HERMOSA VIEW & VALLEY SCHOOLS City of Hermosa Beach Printed on 5/10/2019Page 1 of 1 powered by Legistar™ City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 19-0291 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 14, 2019 LEADERSHIP HERMOSA BEACH EMERGING LEADER AWARD RECIPIENTS City of Hermosa Beach Printed on 5/10/2019Page 1 of 1 powered by Legistar™ City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 19-0292 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 14, 2019 MENTAL HEALTH AWARENESS MONTH PROCLAMATION City of Hermosa Beach Printed on 5/10/2019Page 1 of 1 powered by Legistar™ From: tony higgins <tony.higgins123@gmail.com> Sent: Tuesday, May 14, 2019 9:42 AM To: City Council <citycouncil@hermosabch.org> Cc: Suja Lowenthal <suja@hermosabch.org>; Ann Yang <anny@hermosabch.org> Subject: Parking in North Hermosa May 14th 2019 Dear Councilmembers, Monday and Tuesday are street sweeper days in North Hermosa. Every Monday I have to search for a spot to park my VW van. It’s too tall to fit into the garage that was built in 1932. The last 4 sweeper Monday’s I’ve had to drive all the way down to 22nd street to find a spot to park. That’s about 4 blocks away. On Tuesday’s I don’t dare move my van because everyone on the opposite side of the street is looking for a spot to park. Then this morning I see this: 5/14/19 AGENDA - WRITTEN COMMUNICATION SUPPLEMENTAL EMAIL SUBMITTED TO THE CITY COUNCIL BY ANTHONY HIGGINS ON 5/14/19 AT 9:42 A.M. 20+ scarce parking spots in North Hermosa are being given up to Triage Entertainment on Wednesday & Thursday; probably to to do some filming. Did anyone ask the residents of North Hermosa if they wanted to give up their already scarce parking to some film crew. Look, if the business district wants to give up parking to a film crew that’s one thing. But when you start expanding it into a residential neighborhood that’s quite something else. Once again, did you ask the residents of North Hermosa what they thought about giving up these scarce parking spots to a film crew or are you so desperate for funds to meet the needs of our burgeoning city budget that you are once again selling off our quality of life to satisfy your strategy of never ending growth, growth our infrastructure simply cannot support? I know... it’s all being done in the name of progress.... and what does that progress look like? The beautiful beaches and eclectic character of our downtown area is being turned into a hotel district complete with fancy expensive restaurants and one special event after another that mainly draw-in tourist dollars. There are more and more large trucks and traffic on our already neglected and failing residential collector roads. More and more residents are resorting to building large sound vibration proof houses in our increasingly noisy neighborhoods as the only means of maintaining a decent quality of life; especially if you are home on weekdays. And what of the seniors who can’t afford or don’t have the time to build these large soundproof homes and really don’t have the strength to move away anyway? Just sweep them under the carpet as a causality of progress? Exchange resident quality of life to promote the business district. Extract money from the business district in terms of bed taxes, tobacco taxes, sewer taxes, increased fees, etc., to fund city government. I understand all this is not entirely the current council’s fault. The city administration and past council’s have been pushing in this direction the past 20 years. The problem Councilmembers is that under your leadership this direction is accelerating. It’s good to make our beaches accessible and family attraction that out of town folks can come and enjoy. But sooner or later the residents of Hermosa are going to realize that their quality of life is being sold off to draw in tourists that mainly benefit the business district and city coffers and theow you all out on your collective ears. Sincerely, Anthony Higgins City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 19-0271 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 14, 2019 CITY COUNCIL MEETING MINUTES (Interim Deputy City Clerk Carol Cowley) Recommended Action: Staff recommends that the City Council approve the following minutes: 1.Regular meeting of April 23, 2019 2.Adjourned Regular meeting of April 30, 2019 Attachments: The two sets of minutes listed above Submitted by: Carol Cowley, Interim Deputy City Clerk Noted: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 5/10/2019Page 1 of 1 powered by Legistar™ City of Hermosa Beach City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Regular Meeting MINUTES Tuesday, April 23, 2019 6:00 PM Closed Session - 6:00 P.M. Regular Meeting - 7:00 P.M. Council Chambers City Council Mayor Stacey Armato Mayor Pro Tem Mary Campbell Councilmembers Hany S. Fangary Justin Massey Jeff Duclos City Council Meeting Minutes April 23, 2019 Page 2 of 10 City of Hermosa Beach Approved 5/14/2019 6:00 P.M. - CLOSED SESSION (LOCATION: Meetings convene in the Council Chambers and move to the Second Floor Conference Room after Public Comment) CALL TO ORDER IN COUNCIL CHAMBERS 6:00 p.m. ROLL CALL Present 5 -Mayor Armato, Mayor Pro Tempore Campbell, Councilmember Fangary, Councilmember Massey, and Councilmember Duclos Absent: 0 PUBLIC COMMENT Coming forward: Anthony Higgins RECESS TO CLOSED SESSION IN SECOND FLOOR CONFERENCE ROOM 6:04 p.m. 1.19-0247 MINUTES: Approval of Minutes of Closed Session held on April 9, 2019. 2.19-0249 PUBLIC EMPLOYEE PERFORMANCE EVALUATION Government Code Section 54957 Title: City Manager (Initial 6 month review per contract) ADJOURNMENT OF CLOSED SESSION 7:30 p.m. City Council Meeting Minutes April 23, 2019 Page 3 of 10 City of Hermosa Beach Approved 5/14/2019 7:00 P.M. - REGULAR AGENDA CALL TO ORDER 7:30 pm PLEDGE OF ALLEGIANCE Al Benson ROLL CALL Present 5 -Mayor Armato, Mayor Pro Tempore Campbell, Councilmember Fangary, Councilmember Massey, and Councilmember Duclos Absent: 0 CLOSED SESSION REPORT Assistant City Attorney Langer announced public comment was received prior to Closed Session. There are no reportable actions. ANNOUNCEMENTS Councilmember Duclos attended three events over the past couple of weeks: Our Lady of Guadalupe’s Grades of Green Science Fair; the City’s Volunteer Appreciation Luncheon. He thanked Brandy Villanueva, Leeanne Singleton, Kristy Morris and others for their hard work. He also attended the Skate for Schools event on Monday. Councilmember Massey acknowledged Earth Day and celebrated Hermosa Beach City School District for no longer serving plastic water bottles or Styrofoam food trays at the School. He attended and Judged “Trash Free Lunch,” contest for kindergarten through 2nd grade. He thanked Grades of Green, Christine Anderson Bloom, Aaron Bloom, all the docents, and the Board of Trustees for taking this seriously. Councilmember Campbell announced the Annual Beach Ball event put on by Leadership Hermosa Beach this Saturday at the Standing Room from 6:00 pm to 10:00 pm. Mayor Armato announced the Los Angeles World Airport (LAWA)Noise Management Office works to provide noise management information to the public and provide information to minimize aircraft noise. Residents may sign up for information at www.lawa.org/enviornment. This Saturday there is the Surfers Walk of Fame Induction Ceremony at Pier Plaza from 11:00 am to Noon followed by Spider Surf Fest brings the party to the beach to celebrate Hermosa Beach’s rich heritage from Noon to 7:00 pm. On Wednesday, May 29, 2019, “Let the Music Play” fundraiser to celebrate music in our schools, will be held at Tower 12 on Pier Plaza from 6:00 pm to 9:00pm. Tickets are $30 and can be purchased at HBYM.org City Council Meeting Minutes April 23, 2019 Page 4 of 10 City of Hermosa Beach Approved 5/14/2019 APPROVAL OF AGENDA Moved by Councilmember Campbell and seconded by Councilmember Duclos to approve the agenda. Ayes: 5 –Mayor Armato, Campbell, Fangary, Massey, and Duclos Noes: 0 PROCLAMATIONS / PRESENTATIONS a)19-0253 RECOGNIZING THE NATIONAL CHARITY LEAGUE SOUTH BAY CHAPTER IN COLLABORATION WITH THE BOYS AND GIRLS CLUB OF CARSON FOR PROVIDING THE PROM EXPERIENCE TO LOW-INCOME TEENAGE GIRLS After a brief video presentation, Certificates of Recognition were presented to National Charity League South Bay Chapter for their work in providing low-income teenage girls with the opportunity to attend and experience high school proms. b)REPORT LOS ANGELES COUNTY FIRE DEPARTMENT AND 19-0241 MCCORMICK AMBULANCE QUARTERLY UPDATE (Emergency Services Coordinator Brandy Villanueva) Recommendation:Staff recommends that the City Council receive and file the Los Angeles County Fire Department and McCormick Ambulance services first quarter update review for the period of January 1, 2019-March 31, 2019. Brandy Villanueva and Fire Chief Hale provided the City Council with a quarterly report on the LACoFD area responses and McCormick Transport 1st quarter comparisons. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER City Manager Lowenthal provided the City Council and public an update on the following projects: The H20 Hotel project; Five Corners Mixed-Use project; the office project at 910 Hermosa Avenue. She Noted he award of construction contract for 8th Street Improvement Project item will be coming back to Council at the May 14 th meeting; and she reminded everyone that the Fiscal Year 2019-20 CIP budget study session will be held at the meeting of April 30, 2019 at 7:00 pm. PUBLIC PARTICIPATION 1.ORAL AND WRITTEN COMMUNICATIONS Coming Forward: Earl Hartling Heidi Swan a)19-0254 WRITTEN COMMUNICATION Recommendation:Staff recommends that the City Council receive and file the written communication. City Council Meeting Minutes April 23, 2019 Page 5 of 10 City of Hermosa Beach Approved 5/14/2019 Letter from Howard Longacre Supplemental Letter from Howard Longacre dated April 22, 2019 Moved by Councilmember Massey and second by Councilmember Duclos to receive and file written communications from Mr. Longacre Ayes: 5 - Mayor Armato, Campbell, Fangary Massey, and Duclos Noes: 0 2.CONSENT CALENDAR: Moved by Councilmember Massey and second by Councilmember Campell to approve Items 2(a) through 2(j) on the Consent Calendar. Ayes:5 – Mayor Armato, Campbell, Fangary, Massey, and Duclos Noes:0 a)REPORT CITY COUNCIL MEETING MINUTES 19-0242 (Deputy City Clerk Linda Abbott) Recommendation:Staff recommends that the City Council approve the minutes of the Regular meeting of April 9, 2019. b)REPORT CHECK REGISTERS 19-0231 (Finance Director Viki Copeland) Recommendation:Staff recommends that the City Council ratify the following check registers. c)REPORT REVENUE REPORT, EXPENDITURE REPORT, 19-0251 AND CIP REPORT BY PROJECT FOR MARCH 2019 (Finance Director Viki Copeland) Recommendation:Staff recommends that the City Council receive and file the March 2019 Financial Reports. d)REPORT CITY TREASURER’S REPORT AND CASH BALANCE REPORT 19-0252 (City Treasurer Karen Nowicki) Recommendation:The City Treasurer recommends that the City Council receive and file the March 2019 City Treasurer's Report and Cash Balance Report. e)REPORT PROJECT STATUS REPORT AS OF MARCH 31, 2019 19-0257 (Acting Public Works Director Lucho Rodriguez) Recommendation:Staff recommends that the City Council receive and file the Project Status Report as of March 31, 2019. f)REPORT ACTION SHEET OF THE PLANNING COMMISSION MEETING OF 19-0262 APRIL 16, 2019 City Council Meeting Minutes April 23, 2019 Page 6 of 10 City of Hermosa Beach Approved 5/14/2019 Recommendation:Staff recommends that the City Council receive and file the action sheet of the Planning Commission meeting of April 16, 2019. g)REPORT PLANNING COMMISSION TENTATIVE FUTURE AGENDA ITEMS 19-0259 (Community Development Director Ken Robertson) Recommendation:Staff recommends that the City Council receive and file the May 21, 2019 Planning Commission tentative future agenda items. h)REPORT SUBJECT: FINAL MAP NO. 74545 (C.U.P. CON NO. 17-10, 19-0232PDP NO. 17-10) LOCATION: 617 LONGFELLOW AVENUE APPLICANT: 617 LONGFELLOW, LP. REQUEST: APPROVE FINAL PARCEL MAP 74545 FOR A TWO-UNIT RESIDENTIAL CONDOMINIUM PROJECT (Community Development Director Ken Robertson) Recommendation:Staff recommends that the City Council: 1. Adopt the attached resolution approving Final Parcel Map No. 74545, which is consistent with the approved Vesting Tentative Parcel Map; and 2. Request the City Clerk to endorse the certificate for said map. i)REPORT A RESOLUTION OF THE CITY COUNCIL OF HERMOSA BEACH, 19-0214 CALIFORNIA, TO PROTECT THE COAST FROM OFFSHORE OIL AND GAS DRILLING AND EXPLORATION, AND OPPOSE A PROPOSED FEDERAL POLICY TO ENCOURAGE ENERGY EXPLORATION AND PRODUCTION ON THE OUTER CONTINENTAL SHELF (Assistant to the City Manager Nico De Anda-Scaia) Recommendation:Staff recommends that the City Council adopt a resolution to protect the coast from offshore oil and gas drilling and exploration, and oppose Presidential Executive Order 13795 titled "Implementing an America-First Offshore Energy Strategy," which establishes a policy to encourage energy exploration and production on the outer continental shelf. j)REPORT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 19-0245 HERMOSA BEACH DESIGNATING THE FINANCE DIRECTOR AS THE AUTHORIZED AGENT FOR PURPOSES OF A NON-FINANCIAL CONTRACT WITH THE STATE OF CALIFORNIA FRANCHISE TAX BOARD FOR EXCHANGE OF INFORMATION (Finance Director Viki Copeland) Recommendation:Staff recommends that the City Council adopt the attached resolution designating the Finance Director as the authorized agent for the purposes of executing for and on behalf of the City of Hermosa Beach any actions necessary to enter into Franchise Tax Board Reciprocal Agreement #37223. k)REPORT RECOMMENDATION TO REJECT CLAIMS City Council Meeting Minutes April 23, 2019 Page 7 of 10 City of Hermosa Beach Approved 5/14/2019 19-0260 (Human Resources Manager Vanessa Godinez) Recommendation:Staff recommends that the City Council reject the following claims and refer them to the City's Liability Claims Administrator. Claimant: Dona Bauer Date of Loss: October 22, 2018 Date Filed: March 18, 2019 Allegation: Claimant alleges she was walking eastbound on 6th Street attempting to step on a brick sidewalk and fell resulting in a fracture to her right foot. Claimant: Valerie Rhodes Date of Loss: September 1, 2018 Date Filed: February 25, 2019 Allegation: Claimant alleges she entered Valley Park at its northwest corner of Morningside Drive and Gould Avenue at approximately 9PM. She was running on the grass, avoiding the concrete path to her left. She stepped on the edge of a sewer manhole cover resulting in fractures to her foot and ankle. 3.CONSENT ORDINANCES a)REPORT ORDINANCE NO. 19-1391 19-0255 “AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, ADDING CHAPTER 12.38 (SIDEWALK VENDING) TO THE HERMOSA BEACH MUNICIPAL CODE TO ADOPT SIDEWALK VENDING REGULATIONS IN COMPLIANCE WITH SENATE BILL NO. 946; AMENDING SECTIONS 1.10.040,5.64.030, 10.12.170, 10.32.170, 10.32.180, 12.20.300, 12.24.020, AND 12.28.010; AND REPEALING SECTION 12.12.070” (City Clerk Elaine Doerfling) Recommendation:The City Clerk recommends that the City Council waive full reading and adopt by title Ordinance No. 19-1391. Moved by Councilmember Massey and Second by Councilmember Duclos to waive full reading and adopt Ordinance No. 19-1391 Ayes:5 –Mayor Armato, Campbell Fangary, Massey, and Duclos Noes:0 4. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION * Public comments on items removed from the Consent Calendar. None City Council Meeting Minutes April 23, 2019 Page 8 of 10 City of Hermosa Beach Approved 5/14/2019 5.PUBLIC HEARINGS - TO COMMENCE AT 7:30 P.M. None 6.MUNICIPAL MATTERS a) REPORT PURCHASE AND INSTALLATION OF 19-0264 FURNISHINGS FOR HERMOSA BEACH BUS STOPS (Environmental Analyst Kristy Morris) Recommendation:Staff recommends that City Council appropriate $159,718 of Proposition A funds and authorize the purchase and installation of new bus shelters, benches and trash receptacles to replace existing furnishings at bus stops on Pier Avenue, Hermosa Avenue and Pacific Coast Highway. Moved by Councilmember Campbell and second by Councilmember Duclos Ayes: 5 - Mayor Armato, Campbell, Fangary, Massey, and Duclos Noes: 0 b) REPORT ROLE OF THE EMERGENCY PREPAREDNESS 19-0243 ADVISORY COMMISSION (City Manager Suja Lowenthal) Recommendation:Staff recommends that the City Council: 1. Retire the Emergency Preparedness Advisory Commission; and 2. Direct staff to prepare municipal code changes related to the direction provided in Recommendation #1 above. Coming forward: George Barks Alan Benson Geoff Hirsch Bill Hallett Received eComments from the following: Ken Hartley Michael Detoy Nadine Skye Davis Al Benson Moved by Councilmember Campbell, second by Councilmember Duclos for quarterly reports or as needed. Ayes:4 – Mayor Armato, Campbell, Massey and Duclos Noes:1 - Fangary City Council Meeting Minutes April 23, 2019 Page 9 of 10 City of Hermosa Beach Approved 5/14/2019 c)REPORT CONSIDERATION OF LETTER 19-0244 OPPOSING SENATE BILL 50 (WIENER): “MORE HOMES ACT OF 2019” (Community Development Director Ken Robertson) Recommendation:Staff recommends that the City Council approve and authorize the Mayor to sign a letter of opposition on behalf of the City regarding Senate Bill 50 (Wiener) the "More Homes Act of 2019." Moved by Councilmember Duclos, second by Councilmember Campbell to approve staff’s recommendation Ayes:4 – Mayor Armato, Campbell, Fangary, and Duclos Noes:1 - Massey 7. MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS - CITY COUNCIL a)19-0246UPDATES FROM CITY COUNCIL AD HOC SUBCOMMITTEES AND STANDING COMMITTEE DELEGATES/ ALTERNATES Councilmember Massey provided an update on the infiltration project: Manhattan Beach has approved the revised MOU. Torrance is going to expand the capacity of one of their infiltration basins but will not be able to capture 100% of contribution to the Rio Hondo storm drain so will need to stay in the group. Redondo Beach has not given any indication of how they plan to proceed. Councilmember Fangary currently serves as the City’s delegate on the South Bay Council of Governments and would like to minimize his involvement. Councilmember Campbell is the alternate but cannot be the delegate at this time. He asked if another councilmember would be interested. Councilmembers Massey and Duclos expressed their willingness to serve on the Board. Council concurred to bring it back on the next agenda. Mayor Armato provided an update on various issues the Downtown Enhancement Sub-Committee is working on. Councilmember Massey elaborated on the status of some of those items. Mayor Armato provided an update on the Hawthorne airport noise roundtable meetings which is currently in the beginning stages of individuals expressing concerns but no discussions yet on noise mitigations. Mayor Armato had a meeting today regarding the summer concert series which is going to be great and she looks forward to sharing information when the events are finalized. Councilmember Duclos mentioned the Theater Committee. Mayor Armato stated she received an update from community resources staff and they are going to shift focus to finalizing the RFP and they anticipate it being ready in the next few weeks. City Manager Lowenthal advised City Council that the Revenue Strategy study session will be in July. Councilmember Campbell suggested staff check in with the City’s Representative to the Vector Control Board. City Manager Lowenthal advised that staff would reach out to him. City Council Meeting Minutes April 23, 2019 Page 10 of 10 City of Hermosa Beach Approved 5/14/2019 8. OTHER MATTERS - CITY COUNCIL Requests from Councilmembers for possible future agenda items. No discussion or debate of these requests shall be undertaken; the sole action is whether to schedule the item for consideration on a future agenda. No public comment will be taken. Councilmembers should consider the city's work plan when considering new items. a)19-0261 TENTATIVE FUTURE AGENDA ITEMS Recommendation:Staff recommends that the City Council receive and file the tentative future agenda items. Mayor Pro Tempore Campbell commented on the Tentative Future Agenda Items suggesting the items be prioritized and more details be provided. Councilmember Duclos asked that other items regarding the reduction of plastics in the commercial area also be brought forward on the future agenda items. Councilmember Massey suggested that Hermosa Beach City Schools also be recognized at the next meeting for their accomplishment of removing plastic water bottles and Styrofoam serving trays. Mayor Armato requested staff look at either cancelling or rescheduling the second meeting in June since she would not be present and neither would Councilmember Fangary ADJOURNMENT 10:13 pm to the Adjourned Regular Meeting at 6:00 pm for a study session and a study session at 7:00 pm on April 30, 2019. ELAINE DOERFLING CITY CLERK City of Hermosa Beach City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Adjourned Meeting MINUTES Tuesday, April 30, 2019 6:00 PM Closed Session - 6:00 P.M. Study Session - 7:00 P.M. (Fiscal Year 2019-20 Capital Improvement Program) Council Chambers City Council Mayor Stacey Armato Mayor Pro Tem Mary Campbell Councilmembers Hany S. Fangary Justin Massey Jeff Duclos 6:00 P.M. - CLOSED SESSION (LOCATION: Meetings convene in the Council Chambers and move to the Second Floor Conference Room after Public Comment) CALL TO ORDER IN COUNCIL CHAMBERS at 6:01 p.m. ROLL CALL: Councilmembers present: Mayor Pro Tempore Campbell, Duclos, Fangary, Massey, Mayor Armato City Council Meeting Minutes April 23, 2019 Page 2 of 4 City of Hermosa Beach Approved 5/14/2019 PUBLIC COMMENT Coming Forward Anthony Higgins Trent Larson RECESS TO CLOSED SESSION IN SECOND FLOOR CONFERENCE ROOM 6:08 p.m. 1. 19-0265 MINUTES: Approval of minutes of Closed Session held on April 23, 2019. 2. 19-0248 CONFERENCE WITH LABOR NEGOTIATOR Government Code Section 54957.6 City Negotiator: City Manager Employee Organizations: Hermosa Beach Police Officers’ Association Police Management Bargaining Group Teamsters Union, Local 911 Professional and Administrative Employee Group Hermosa Beach Management Association Unrepresented Employees 3. 19-0266 CONFERENCE WITH LEGAL COUNSEL: Pending Litigation Government Code Section 54956.9(d)(1) The City finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. Name of Case: Hermosa Fitness LLC v. City of Hermosa Beach Los Angeles County Superior Court, Case Number: 18STCP02840 4. 19-0267 CONFERENCE WITH LEGAL COUNSEL: Initiation of Litigation Government Code Section 54956.9(d)(4) The City finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. Number of Potential Cases: 1 RECESS TO OPEN SESSION IN COUNCIL CHAMBERS 7:00 P.M. – STUDY SESSION City Council Meeting Minutes April 23, 2019 Page 3 of 4 City of Hermosa Beach Approved 5/14/2019 CALL TO ORDER 7:10 .pm. PLEDGE OF ALLEGIANCE Flag Salute was led by Ryan McDonald ROLL CALL Council Members present: Mayor Pro Tempore Campbell, Duclos, Fangary, Massey, Mayor Armato CLOSED SESSION REPORT City Attorney Jenkins announced that there were two public comments unrelated to the closed session agenda. The city Council did not complete their discussion and no actions were taken. Closed session will resume at the conclusion of the study session. ANNOUNCEMENTS Mayor Armato announced the Annual Pets in the Parks event on Saturday, May 4th, from 10:00 a.m. to 2:00 p.m. in Valley Park. On Saturday, May 11th, from 8:00 a.m. to 1:00 p.m., Athens Services will provide document shredding services and compost give away at no cost to Hermosa Beach residents. PUBLIC PARTICIPATION Coming forward: Chad Kroeger JR Parr Jeremy Hartman Aden Blood Trent Larson Joseph Verbbragge Kathy Knoll David Grethen . 1. REPORT FISCAL YEAR 2019-20 19-0268 CAPITAL IMPROVEMENT PROGRAM STUDY SESSION (City Manager Suja Lowenthal) Recommendation:Staff recommends that the City Council receive an update and discuss the following topics related to the Capital Improvement Program (CIP): 1. Overview of Capital Improvement Program 2. Measures to Deliver and Communicate CIPs 3. Snapshot: FY 18-19 CIP Program Status 4. Proposed: FY 19-20 CIP + New Projects 5. Looking Ahead to Project Delivery 6. Discussion of Existing or Proposed Projects City Council Meeting Minutes April 23, 2019 Page 4 of 4 City of Hermosa Beach Approved 5/14/2019 City Manager Lowenthal provided a brief introduction followed by an in depth report and slide presentation from staff. The City Council directed staff to place on hold for the 2018-19 Fiscal Year the following projects: Citywide Parks Master Plan; Library Community Project Phase 2 Assessment; Clark Stadium Bleachers; Greenbelt Accessible Path Feasibility Assessment, with additional direction to continue exploring funding alternatives regarding the Library Project including opportunities to partner with our County Supervisor. The City Council directed staff to proceed with the 2019-2020 CIP projects with the following input: Hermosa Ave/27th Street Realignment – move this project to the ‘study’ category and look into availability of Prop A and Prop C funds; and close out the Bard Street Project while pulling off the ‘Friends of the Library’ relocation element and incorporating it into the Library Community Project Phase 2 Assessment project. PUBLIC PARTICIPATION None ADJOURNMENT The meeting recessed to continue the closed session at 10:12 p.m. which will adjourn to the Regular Meeting on Tuesday, May 14, 2019 with closed session at 6:00 p.m. and the regular meeting at 7:00 p.m. TO: MAYOR AND CITY COUNCIL FROM: CAROL COWLEY, INTERIM DEPUTY CITY CLERK DATE: MAY 14, 2019 See Attached: SUPPLEMENTAL CORRECTIONS TO THE MINUTES OF APRL 23, 2019 1. ANNOUNCEMENTS: Page 3, deletions regarding comments from Councilmember Massey 2. MUNICIPAL MATTERS: Page 7, Rio Hondo Deleted and Herondo inserted. Please approve as revised. City of Hermosa Beach City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Regular Meeting MINUTES Tuesday, April 23, 2019 6:00 PM Closed Session - 6:00 P.M. Regular Meeting - 7:00 P.M. Council Chambers City Council Mayor Stacey Armato Mayor Pro Tem Mary Campbell Councilmembers Hany S. Fangary Justin Massey Jeff Duclos City Council Meeting Minutes April 23, 2019 Page 2 of 10 City of Hermosa Beach Approved 5/14/2019 6:00 P.M. - CLOSED SESSION (LOCATION: Meetings convene in the Council Chambers and move to the Second Floor Conference Room after Public Comment) CALL TO ORDER IN COUNCIL CHAMBERS 6:00 p.m. ROLL CALL Present 5 - Mayor Armato, Mayor Pro Tempore Campbell, Councilmember Fangary, Councilmember Massey, and Councilmember Duclos Absent: 0 PUBLIC COMMENT Coming forward: Anthony Higgins RECESS TO CLOSED SESSION IN SECOND FLOOR CONFERENCE ROOM 6:04 p.m. 1. 19-0247 MINUTES: Approval of Minutes of Closed Session held on April 9, 2019. 2. 19-0249 PUBLIC EMPLOYEE PERFORMANCE EVALUATION Government Code Section 54957 Title: City Manager (Initial 6 month review per contract) ADJOURNMENT OF CLOSED SESSION 7:30 p.m. City Council Meeting Minutes April 23, 2019 Page 3 of 10 City of Hermosa Beach Approved 5/14/2019 7:00 P.M. - REGULAR AGENDA CALL TO ORDER 7:30 pm PLEDGE OF ALLEGIANCE Al Benson ROLL CALL Present 5 - Mayor Armato, Mayor Pro Tempore Campbell, Councilmember Fangary, Councilmember Massey, and Councilmember Duclos Absent: 0 CLOSED SESSION REPORT Assistant City Attorney Langer announced public comment was received prior to Closed Session. There is no no reportable actions. ANNOUNCEMENTS Councilmember Duclos attended three events over past couple of weeks: Our Lady of Guadalupe’s Grades of Green Science Fair; the City’s Volunteer Appreciation Luncheon. He thanked Leeanne Singleton, Kristy Morris, Brandy Villanueva and others for their hard work. He also attended the Skate for Schools event on Monday. Councilmember Massey acknowledged Earth Day and celebrated Hermosa Beach City School District for no longer serving plastic water bottles or Styrofoam food trays at the School. He attended and Judged “Trash Free Lunch,” contest for kindergarten through 2nd grade. He thanked Grades of Green, Christine Anderson Bloom, Aaron Bloom, all the docents and the Board of Trustees for taking this seriously. Councilmember Campbell announced the Annual Beach Ball event put on by Leadership Hermosa Beach this Saturday at the Standing Room from 6:00 pm to 10:00 pm. Mayor Armata announced the Los Angeles World Airport (LAWA)Noise Management Office works to provide noise management information to the public and provide information to minimize aircraft noise. Residents may sign up for information at www.lawa.org/enviornment. This Saturday there is the Surfers Walk of Fame Induction Ceremony at Pier Plaza from 11:00 am to Noon followed by Spider Surf Fest brings the party to the beach to celebrate Hermosa Beach’s rich heritage from Noon to 7:00 pm. On Wednesday, May 29, 2019, “Let the Music Play” fundraiser to celebrate music in our schools, will be held at Tower 12 on Pier Plaza from 6:00 pm to 9:00pm. Tickets are $30 and can be purchased at HBYM.org City Council Meeting Minutes April 23, 2019 Page 4 of 10 City of Hermosa Beach Approved 5/14/2019 APPROVAL OF AGENDA Moved by Councilmember Campbell and seconded by Councilmember Duclos to approve the agenda. Ayes: 5 – Mayor Armato, Campbell, Fangary, Massey, and Duclos Noes: 0 PROCLAMATIONS / PRESENTATIONS a) 19-0253 RECOGNIZING THE NATIONAL CHARITY LEAGUE SOUTH BAY CHAPTER IN COLLABORATION WITH THE BOYS AND GIRLS CLUB OF CARSON FOR PROVIDING THE PROM EXPERIENCE TO LOW-INCOME TEENAGE GIRLS After a brief video presentation, Certificates of Recognition was presented to National Charity League South Ba Chapter for their work in providing low-income teenage girls with the opportunity to attend and experience high school proms. b) REPORT LOS ANGELES COUNTY FIRE DEPARTMENT AND 19-0241 MCCORMICK AMBULANCE QUARTERLY UPDATE (Emergency Services Coordinator Brandy Villanueva) Recommendation: Staff recommends that the City Council receive and file the Los Angeles County Fire Department and McCormick Ambulance services first quarter update review for the period of January 1, 2019-March 31, 2019. Brandy Villanueva and Fire Chief Hale provided the City Council with a quarterly report on the LACoFD area responses and McCormick Transport 1st quarter comparisons. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER City Manager Lowenthal provided the City Council and public an update on the following projects: The H20 Hotel project; Five Corners Mixed-Use project; the office project at 910 Hermosa Avenue. She Noted he award of construction contract for 8th Street Improvement Project item will be coming back to Council at the May 14th meeting; and she reminded everyone that the Fiscal Year 2019-20 CIP budget study session will be held at the meeting of April 30, 2019 at 7:00 pm. PUBLIC PARTICIPATION 1. ORAL AND WRITTEN COMMUNICATIONS Coming Forward: Earl Hartling Heidi Swan a) 19-0254 WRITTEN COMMUNICATION Recommendation:Staff recommends that the City Council receive and file the written City Council Meeting Minutes April 23, 2019 Page 5 of 10 City of Hermosa Beach Approved 5/14/2019 communication. Letter from Howard Longacre Supplemental Letter from Howard Longacre dated April 22, 2019 Moved by Councilmember Massey and second by Councilmember Duclos to receive and file written communications from Mr. Longacre Ayes: 5 - Mayor Armato, Campbell, Fangary Massey, and Duclos Noes: 0 2. CONSENT CALENDAR: Moved by Councilmember Massey and second by Councilmember Campell to approve Items 2(a) through 2(j) on the Consent Calendar. Ayes: 5 – Mayor Armato, Campbell, Fangary, Massey, and Duclos Noes: 0 a) REPORT CITY COUNCIL MEETING MINUTES 19-0242 (Deputy City Clerk Linda Abbott) Recommendation:Staff recommends that the City Council approve the minutes of the Regular meeting of April 9, 2019. b) REPORT CHECK REGISTERS 19-0231 (Finance Director Viki Copeland) Recommendation: Staff recommends that the City Council ratify the following check registers. c) REPORT REVENUE REPORT, EXPENDITURE REPORT, 19-0251 AND CIP REPORT BY PROJECT FOR MARCH 2019 (Finance Director Viki Copeland) Recommendation:Staff recommends that the City Council receive and file the March 2019 Financial Reports. d) REPORT CITY TREASURER’S REPORT AND CASH BALANCE REPORT 19-0252 (City Treasurer Karen Nowicki) Recommendation:The City Treasurer recommends that the City Council receive and file the March 2019 City Treasurer's Report and Cash Balance Report. e) REPORT PROJECT STATUS REPORT AS OF MARCH 31, 2019 19-0257 (Acting Public Works Director Lucho Rodriguez) Recommendation:Staff recommends that the City Council receive and file the Project Status Report as of March 31, 2019. f) REPORT ACTION SHEET OF THE PLANNING COMMISSION MEETING OF 19-0262 APRIL 16, 2019 City Council Meeting Minutes April 23, 2019 Page 6 of 10 City of Hermosa Beach Approved 5/14/2019 Recommendation:Staff recommends that the City Council receive and file the action sheet of the Planning Commission meeting of April 16, 2019. g) REPORT PLANNING COMMISSION TENTATIVE FUTURE AGENDA ITEMS 19-0259 (Community Development Director Ken Robertson) Recommendation:Staff recommends that the City Council receive and file the May 21, 2019 Planning Commission tentative future agenda items. h) REPORT SUBJECT: FINAL MAP NO. 74545 (C.U.P. CON NO. 17-10, 19-0232PDP NO. 17-10) LOCATION: 617 LONGFELLOW AVENUE APPLICANT: 617 LONGFELLOW, LP. REQUEST: APPROVE FINAL PARCEL MAP 74545 FOR A TWO-UNIT RESIDENTIAL CONDOMINIUM PROJECT (Community Development Director Ken Robertson) Recommendation:Staff recommends that the City Council: 1. Adopt the attached resolution approving Final Parcel Map No. 74545, which is consistent with the approved Vesting Tentative Parcel Map; and 2. Request the City Clerk to endorse the certificate for said map. i) REPORT A RESOLUTION OF THE CITY COUNCIL OF HERMOSA BEACH, 19-0214 CALIFORNIA, TO PROTECT THE COAST FROM OFFSHORE OIL AND GAS DRILLING AND EXPLORATION, AND OPPOSE A PROPOSED FEDERAL POLICY TO ENCOURAGE ENERGY EXPLORATION AND PRODUCTION ON THE OUTER CONTINENTAL SHELF (Assistant to the City Manager Nico De Anda-Scaia) Recommendation: Staff recommends that the City Council adopt a resolution to protect the coast from offshore oil and gas drilling and exploration, and oppose Presidential Executive Order 13795 titled "Implementing an America-First Offshore Energy Strategy," which establishes a policy to encourage energy exploration and production on the outer continental shelf. j) REPORT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 19-0245 HERMOSA BEACH DESIGNATING THE FINANCE DIRECTOR AS THE AUTHORIZED AGENT FOR PURPOSES OF A NON-FINANCIAL CONTRACT WITH THE STATE OF CALIFORNIA FRANCHISE TAX BOARD FOR EXCHANGE OF INFORMATION (Finance Director Viki Copeland) Recommendation:Staff recommends that the City Council adopt the attached resolution designating the Finance Director as the authorized agent for the purposes of executing for and on behalf of the City of Hermosa Beach any actions necessary to enter into Franchise Tax Board Reciprocal Agreement #37223. City Council Meeting Minutes April 23, 2019 Page 7 of 10 City of Hermosa Beach Approved 5/14/2019 k) REPORT RECOMMENDATION TO REJECT CLAIMS 19-0260 (Human Resources Manager Vanessa Godinez) Recommendation:Staff recommends that the City Council reject the following claims and refer them to the City's Liability Claims Administrator. Claimant: Dona Bauer Date of Loss: October 22, 2018 Date Filed: March 18, 2019 Allegation: Claimant alleges she was walking eastbound on 6th Street attempting to step on a brick sidewalk and fell resulting in a fracture to her right foot. Claimant: Valerie Rhodes Date of Loss: September 1, 2018 Date Filed: February 25, 2019 Allegation: Claimant alleges she entered Valley Park at its northwest corner of Morningside Drive and Gould Avenue at approximately 9PM. She was running on the grass, avoiding the concrete path to her left. She stepped on the edge of a sewer manhole cover resulting in fractures to her foot and ankle. 3. CONSENT ORDINANCES a) REPORT ORDINANCE NO. 19-1391 19-0255 “AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, ADDING CHAPTER 12.38 (SIDEWALK VENDING) TO THE HERMOSA BEACH MUNICIPAL CODE TO ADOPT SIDEWALK VENDING REGULATIONS IN COMPLIANCE WITH SENATE BILL NO. 946; AMENDING SECTIONS 1.10.040,5.64.030, 10.12.170, 10.32.170, 10.32.180, 12.20.300, 12.24.020, AND 12.28.010; AND REPEALING SECTION 12.12.070” (City Clerk Elaine Doerfling) Recommendation:The City Clerk recommends that the City Council waive full reading and adopt by title Ordinance No. 19-1391. Moved by Councilmember Massey and Second by Councilmember Duclos to waive full reading and adopt Ordinance No. 19-1391 Ayes: 5 – Mayor Armato, Campbell Fangary, Massey, and Duclos Noes: 0 4. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION * Public comments on items removed from the Consent Calendar. None City Council Meeting Minutes April 23, 2019 Page 8 of 10 City of Hermosa Beach Approved 5/14/2019 5. PUBLIC HEARINGS - TO COMMENCE AT 7:30 P.M. None 6. MUNICIPAL MATTERS a) REPORT PURCHASE AND INSTALLATION OF 19-0264 FURNISHINGS FOR HERMOSA BEACH BUS STOPS (Environmental Analyst Kristy Morris) Recommendation:Staff recommends that City Council appropriate $158,140 of Proposition A funds and authorize the purchase and installation of new bus shelters, benches and trash receptacles to replace existing furnishings at bus stops on Pier Avenue, Hermosa Avenue and Pacific Coast Highway. Moved by Councilmember Campbell and second by Councilmember Duclos Ayes: 5 - Mayor Armato, Campbell, Fangary, Massey, and Duclos Noes: 0 b) REPORT ROLE OF THE EMERGENCY PREPAREDNESS 19-0243 ADVISORY COMMISSION (City Manager Suja Lowenthal) Recommendation: Staff recommends that the City Council: 1. Retire the Emergency Preparedness Advisory Commission; and 2. Direct staff to prepare municipal code changes related to the direction provided in Recommendation #1 above. Coming forward: George Barks Alan Benson Geoff Hirsch Bill Hallett Received eComments from the following: Ken Hartley Michael Detoy Nadine Skye Davis Al Benson Moved by Councilmember Campbell, second by Councilmember Duclos for quarterly reports or as needed. Ayes: 4 – Mayor Armato, Campbell, Massey and Duclos Noes: 1 - Fangary City Council Meeting Minutes April 23, 2019 Page 9 of 10 City of Hermosa Beach Approved 5/14/2019 c) REPORT CONSIDERATION OF LETTER 19-0244 OPPOSING SENATE BILL 50 (WIENER): “MORE HOMES ACT OF 2019” (Community Development Director Ken Robertson) Recommendation:Staff recommends that the City Council approve and authorize the Mayor to sign a letter of opposition on behalf of the City regarding Senate Bill 50 (Wiener) the "More Homes Act of 2019." Moved by Councilmember Duclos, second by Councilmember Campbell to approve staff’s recommendation Ayes: 4 – Mayor Armato, Campbell, Fangary, and Duclos Noes: 1 - Massey 7. MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS - CITY COUNCIL a) 19-0246UPDATES FROM CITY COUNCIL AD HOC SUBCOMMITTEES AND STANDING COMMITTEE DELEGATES/ ALTERNATES Councilmember Massey provided an update on the infiltration system: Manhattan Beach has approved the revised MOU. Torrance is going to expand the capacity of one of their infiltration basins but will not be able to capture 100% of contribution to the Rio Hondo Herondo storm drain so will need to stay in the group. Redondo Beach has not given any indication of how they plan to proceed. Councilmember Fangary currently serves as the City’s delegate on the South Bay Council of Governments and would like to minimize his involvement. Councilmember Campbell is the alternate but cannot be the delegate at this time. He asked if another councilmember would be interested. Councilmembers Massey and Duclos expressed their willingness to serve on the Board. Council concurred to bring it back on the next agenda. Mayor Armata provided an update on various issues the Downtown Enhancement Sub-Committee is working on. Councilmember Massey elaborated on the status of some of those items. Mayor Armata provided an update on the Hawthorne airport noise roundtable meetings which is currently in the beginning stages of individuals expressing concerns but no discussions yet on noise mitigations. Mayor Armata had a meeting today regarding the summer concert series which is going to be great and she looks forward to sharing information when the events are finalized. Councilmember Duclos mentioned the Theater Committee. Mayor Armata stated she received an update from community resources staff and they are going to shift focus to finalizing the RFP and they anticipate it being ready in the next few weeks. City Manager Lowenthal advised City Council that the Revenue Strategy study session will be in July. City Council Meeting Minutes April 23, 2019 Page 10 of 10 City of Hermosa Beach Approved 5/14/2019 Councilmember Campbell suggested staff check in with the City’s Representative to the Vector Control Board. City Manager Lowenthal advised that staff would reach out to him. 8. OTHER MATTERS - CITY COUNCIL Requests from Councilmembers for possible future agenda items. No discussion or debate of these requests shall be undertaken; the sole action is whether to schedule the item for consideration on a future agenda. No public comment will be taken. Councilmembers should consider the city's work plan when considering new items. a) 19-0261 TENTATIVE FUTURE AGENDA ITEMS Recommendation: Staff recommends that the City Council receive and file the tentative future agenda items. Mayor Pro Tempore Campbell commented on the Tentative Future Agenda Items suggesting the items be prioritized and more details be provided. Councilmember Duclose asked that other items regarding the reduction of plastics in the commercial area also be brought forward on the future agenda items. Councilmember Massey suggested that Hermosa Beach City Schools also be recognized at the next meeting for their accomplishment of removing plastic water bottles and Styrofoam serving trays. Mayor Armata requested staff look at either cancelling or rescheduling the second meeting in June since she would not be present and neither would Councilmember Fangary ADJOURNMENT 10:13 pm to the Adjourned Regular Meeting at 6:00 pm for a study session and a study session at 7:00 pm on April 30, 2019. ELAINE DOERFLING CITY CLERK City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 19-0279 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 14, 2019 CHECK REGISTERS (Finance Director Viki Copeland) Recommended Action: Staff recommends that the City Council ratify the following check registers. Attachments: 1.Check Register 4/11/19 2.Check Register 4/18/19a 3.Check Register 4/18/19b 4.Check Register 4/25/19 Approved: Viki Copeland, Finance Director City of Hermosa Beach Printed on 5/10/2019Page 1 of 1 powered by Legistar™ 04/11/2019 Check Register CITY OF HERMOSA BEACH 1 5:35:24PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 91585 4/11/2019 ADRIAN-GAUS ARCHITECTS, INC.HB-Pier 01 BUS BENCHES/SHELTERS/TRASH RECEPTACLES14820 301-8609-4201 3,300.00 Total : 3,300.0014820 91586 4/11/2019 ASCENT ELEVATOR SERVICES, INC 15391 (PO 14268) ELEVATOR MAINTENANCE/APR1918891 001-4204-4201 288.00 Total : 288.0018891 91587 4/11/2019 AT&T 960 461-1985 555 7 PD COMPUTER CIRCUITS/APR1900321 001-2101-4304 108.64 Total : 108.6400321 91588 4/11/2019 ATLANTIC WEST PUBLISHERS, INC. 016-5685 HB CHAMBER 2019 BUSINESS DIRECTORY AD -20052 001-1201-4201 1,055.00 Total : 1,055.0020052 91589 4/11/2019 AXON ENTERPRISES, INC.SI-1582206 2 MOTORCYCLE CAMERA MOUNTING DOCKS21022 153-2106-5405 774.00 153-2106-5405 73.54 Total : 847.5421022 91590 4/11/2019 AYRES HOTEL TR 781 RODRIGUEZ/ADULT CORRECTIONS WEEK 119638 001-2101-4313 762.06 Total : 762.0619638 91591 4/11/2019 AYRES HOTEL TR 781 RODRIGUEZ/ADULT CORRECTIONS WEEK 219638 001-2101-4313 703.44 Total : 703.4419638 91592 4/11/2019 AYRES HOTEL TR 781 RODRIGUEZ/ADULT CORRECTIONS WEEK 319638 001-2101-4313 703.44 Total : 703.4419638 91593 4/11/2019 AYRES HOTEL TR 781 RODRIGUEZ/ADULT CORRECTIONS WEEK 419638 001-2101-4313 703.44 Total : 703.4419638 91594 4/11/2019 AYRES HOTEL TR 781 RODRIGUEZ/ADULT CORRECTIONS WEEK 519638 001-2101-4313 703.44 2b (1) 04/11/2019 Check Register CITY OF HERMOSA BEACH 2 5:35:24PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 703.44 91594 4/11/2019 AYRES HOTEL19638 91595 4/11/2019 BIRENBAUM, DAVID Parcel 4184-013-016 STREET LIGHT & SEWER TAX REBATE20579 001-6871 121.69 105-3105 24.61 Total : 146.3020579 91596 4/11/2019 BRAUN LINEN SERVICE 1526602 thru 1531024 PRISONER LAUNDRY/MAR1900163 001-2101-4306 218.11 Total : 218.1100163 91597 4/11/2019 BURKE, WILLIAMS & SORENESEN 238593 LEGAL SERVICES/LABOR NEGOTIATIONS/FEB1920054 001-1203-4201 560.50 Total : 560.5020054 91598 4/11/2019 CANON BUSINESS SOLUTIONS, INC 4028813169/PO 14656 DETECTIVE COPIER 12/11/18-3/10/1910838 715-2101-4201 433.15 Total : 433.1510838 91599 4/11/2019 CDWG RQW9985 MAT REQ 570378/PRINTER TONER/INK09632 715-1206-4305 3,281.95 Total : 3,281.9509632 91600 4/11/2019 CODE PUBLISHING INC 62968 (PO 14466)MUNICIPAL CODE ELECTRONIC UPDATES/FEB1918570 001-1121-4201 349.50 Total : 349.5018570 91601 4/11/2019 COLLINS, DENNIS PO 33175 INSTRUCTOR PAYMENT/CLASS NO. 777605970 001-4601-4221 488.80 Total : 488.8005970 91602 4/11/2019 CSULB FOUNDATION PO 33101 DROZ/SARGENT/TITLE 15 TRAINING00349 001-2101-4317 266.00 Total : 266.0000349 91603 4/11/2019 CSULB FOUNDATION PO 33102 TRANBARGER/FLORES/TITLE 15 TRAINING00349 001-2101-4313 198.00 Total : 198.0000349 91604 4/11/2019 EFRAM MOBIL 008101 VEHICLE FUEL/MAR1901400 04/11/2019 Check Register CITY OF HERMOSA BEACH 3 5:35:24PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 91604 4/11/2019 (Continued)EFRAM MOBIL01400 715-3104-4310 254.57 VEHICLE FUEL PURCHASES/MAR19008101 (PO 14467) 715-2101-4310 49.86 Total : 304.4301400 91605 4/11/2019 EVERBRIDGE, INC.M42183 AREA G EMERGENCY NOTIFICATION SYSTEM19114 001-1201-4201 6,928.63 Total : 6,928.6319114 91606 4/11/2019 FASOLA, JAMES PO 33176 DISMISSED CITATION NO. 3800207021285 001-3302 48.00 Total : 48.0021285 91607 4/11/2019 FIRST CALL STAFFING, INC.00709-163989 PW MGMT ANALYST TEMP W/E 3/24/1906344 001-4202-4112 2,194.40 Total : 2,194.4006344 91608 4/11/2019 FISHER CONTRACTOR INC 19-03293 COMM CTR ROOF VENT INSTALL TO FIX HEATER18361 001-8650-4201 2,700.00 COMM CTR ROOF REPAIRS/VENTS/DRAINS19-03301 001-8650-4201 3,000.00 Total : 5,700.0018361 91609 4/11/2019 FJR PACIFIC, INC.21139 2ND FLOOR CITY HALL RESTROOM EXHAUST FAN21217 715-4204-4201 1,800.00 Total : 1,800.0021217 91610 4/11/2019 FRONTIER 310-318-0113-1203155 EOC ANALOG LINES/APR1919884 715-1206-4304 1,756.89 CASHIER TAPS LINE/APR19310-318-8751-0128095 001-1203-4304 55.09 Total : 1,811.9819884 91611 4/11/2019 GRAINGER 9130608236 MAT REQ 686530/GRINDER SANDING DISCS (5)10836 715-4206-4309 59.79 Total : 59.7910836 91612 4/11/2019 GRANICUS INC 109392 (PO 13191)GOVACCESS PLUS EDITION 12/15/18-12/14/1914589 715-1206-4201 9,895.50 04/11/2019 Check Register CITY OF HERMOSA BEACH 4 5:35:24PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 9,895.50 91612 4/11/2019 GRANICUS INC14589 91613 4/11/2019 GUERRERO, ROBERT J.PO 14357 BACKGROUND INVESTIGATION/MAR1920669 001-2101-4201 1,076.96 Total : 1,076.9620669 91614 4/11/2019 HONDA MD INC, STEPHAN T 00087525/PO 14925 DETAINEE BLOOD DRAWS/FEB1915141 001-2101-4201 127.20 Total : 127.2015141 91615 4/11/2019 HUB INTERNATIONAL SERVICES PO 33167 SPECIAL EVENT INSURANCE PAYMENT/MAR1919141 001-3897 314.90 Total : 314.9019141 91616 4/11/2019 INDEPENDENT STATIONERS SI00338837 MAT REQ 868951/FACIAL TISSUE16742 001-1121-4305 29.72 Total : 29.7216742 91617 4/11/2019 INGLEWOOD WHOLESALE ELECTRIC 259706 to 260008 ELELCTRICAL SUPPLIES/MAR1902458 001-8609-4201 13,373.75 105-2601-4309 5,237.21 301-8684-4201 620.40 001-8609-4201 1,765.51 301-8609-4201 1,232.00 001-8609-4201 1,270.51 Total : 23,499.3802458 91618 4/11/2019 IPS GROUP INC 40482 (PO 14489)PARKING METER WIRELESS/CC FEES/FEB1919314 001-3305-4201 742.56 001-3304-4201 768.46 001-3302-4201 9,157.80 Total : 10,668.8219314 91619 4/11/2019 KING, LINDA J Parcel 4183-005-003 STREET LIGHT TAX REBATE18453 105-3105 24.61 Total : 24.6118453 91620 4/11/2019 KRAMER, KATHLEEN A Parcel 4188-031-044 STREET LIGHT & SEWER TAX REBATE20476 001-6871 121.69 105-3105 24.61 04/11/2019 Check Register CITY OF HERMOSA BEACH 5 5:35:24PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 146.30 91620 4/11/2019 KRAMER, KATHLEEN A20476 91621 4/11/2019 LA CO SHERIFFS DEPARTMENT 192956BL MAT REQ 863290/PRISONER MEALS/FEB1900151 001-2101-4306 186.50 Total : 186.5000151 91622 4/11/2019 LA UNIFORMS & TAILORING 1826(Mat Req 773283)2 PEPPER SPRAY HOLDERS FOR CSOS20771 001-3302-4314 54.64 Total : 54.6420771 91623 4/11/2019 LONGACRE, HOWARD Parcel 4160-029-033 STREET LIGHT & SEWER TAX REBATE13288 001-6871 121.69 105-3105 24.61 Total : 146.3013288 91624 4/11/2019 MCGOWAN CONSULTING LLC HB-MS4-1819-06 STORM WATER MGMT/NPDES PERMITS/FEB1914041 161-3109-4201 3,493.60 Total : 3,493.6014041 91625 4/11/2019 MERCHANTS LANDSCAPE SERVICES 53725 HERONDO ST/NEW PALM TREES18071 125-8546-4201 5,925.00 Total : 5,925.0018071 91626 4/11/2019 MILLER, SUSAN Parcel 4182-019-014 STREET LIGHT TAX REBATE09325 105-3105 24.61 Total : 24.6109325 91627 4/11/2019 MIRONOV, NATASHA PO 33199 RESIDIENT PARKING PERMIT 20-08101 REFUND21286 001-3843 40.00 Total : 40.0021286 91628 4/11/2019 MONKEY STYLE INC PO 33055 DAY CAMP EXCURSION/SCOOTER'S/DEPOSIT15589 001-4601-4201 150.00 Total : 150.0015589 91629 4/11/2019 MOWER, BETTE Parcel 4160-025-002 STREET LIGHT TAX REBATE14723 105-3105 24.61 Total : 24.6114723 91630 4/11/2019 MULLNER, ROB PO 33177 PARKING CITATION NO. 32005832 OVERPAYMEN21287 04/11/2019 Check Register CITY OF HERMOSA BEACH 6 5:35:24PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 91630 4/11/2019 (Continued)MULLNER, ROB21287 001-3302 28.00 Total : 28.0021287 91631 4/11/2019 NOWICKI, KAREN TR 782 REIMB/GOV INVEST OFFICERS ASSOC CONF18350 001-1141-4317 694.32 Total : 694.3218350 91632 4/11/2019 OFFICE DEPOT 266483735001 NICHOLS/SHATTUCK/PRINTERS13114 001-4601-4305 222.98 001-4601-4305 21.18 MAT REQ 773763/OFFICE SUPPLIES291634403001 001-1202-4305 107.62 001-1208-4305 43.60 REQ 773921/MAILING & CODING LABELS291896230001 001-4601-4305 77.55 MAT REQ 773922/SILVER SHARPIES/TAPE293979700001 001-4601-4305 56.83 2 NEW OFFICE CHAIRS FOR YARD STAFF294022940001 001-4202-4305 275.38 001-4202-4305 26.16 MAT REQ 649763/PENS/ERGO KEYBOARD294342021001 001-4101-4305 85.60 MAT REQ 649763/HIGHLIGHTERS294342077001 001-4101-4305 9.30 MAT REQ 649764/CALCULATORS/WHITE-OUT294343892001 001-4101-4305 65.52 MAT REQ 773287/FLASH DRIVE 5-PACK294508461001 001-2101-4305 40.72 MAT REQ 773287/OFFICE SUPPLIES294511472001 001-2101-4305 46.17 MAT REQ 773287/TRIGGER SPRAYERS (2)294511475001 001-2101-4305 2.17 MAT REQ 572038/BINDERS/DIVIDERS/PENS296947730001 001-4202-4305 55.30 MAT REQ 868952/OFFICE SUPPLIES297328843001 001-1121-4305 46.19 MAT REQ 868952/OFFICE SUPPLIES297328987001 001-1121-4305 49.13 04/11/2019 Check Register CITY OF HERMOSA BEACH 7 5:35:24PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 91632 4/11/2019 (Continued)OFFICE DEPOT13114 MAT REQ 768263/OFFICE SUPPLIES297811686001 001-1203-4305 35.77 MAT REQ 773924/OFFICE SUPPLIES297814829001 001-4601-4305 61.16 MAT REQ 768263/FOLDERS/ERASER REFILLS297818745001 001-1203-4305 21.05 Total : 1,349.3813114 91633 4/11/2019 ORANGE COUNTY SHERIFF'S DEPT.TR 781 RODRIGUEZ/ADULT CORRECTIONS CORE COURSE20884 001-2101-4313 499.00 Total : 499.0020884 91634 4/11/2019 PARTEK SOLUTIONS INC 23371 30,000 PARKING CITATION ENVELOPES14694 001-3302-4309 1,740.00 30,000 PARKING CITATIONS23376 001-3302-4309 1,437.00 Total : 3,177.0014694 91635 4/11/2019 PEP BOYS March Statement VEHICLE REPAIR/MAINT 1/23 & 3/4-3/22/1900608 715-2101-4311 910.00 715-2101-4311 108.81 715-3104-4310 15.59 715-3104-4311 84.23 715-3104-5403 328.50 715-4201-4311 79.31 715-2101-4311 86.45 Total : 1,612.8900608 91636 4/11/2019 PROVIDENCE MEDICAL Mat Req 768265 EMPLOYEE FIRST AID/OCT1701911 001-1203-4320 238.00 Total : 238.0001911 91637 4/11/2019 PRUDENTIAL OVERALL SUPPLY 42383624 to 42392160 YARD UNIFORMS, TOWELS, &/OR MATS/MAR1917676 001-2101-4309 66.16 001-3104-4309 48.36 001-3302-4309 59.56 001-4202-4314 406.29 001-4204-4309 159.92 04/11/2019 Check Register CITY OF HERMOSA BEACH 8 5:35:24PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 91637 4/11/2019 (Continued)PRUDENTIAL OVERALL SUPPLY17676 715-4206-4309 39.36 Total : 779.6517676 91638 4/11/2019 PULLMAN, JR., CHARLES PO 33201 CITATION NO. 40003317 OVERPAYMENT21299 001-3302 28.00 Total : 28.0021299 91639 4/11/2019 RED SECURITY GROUP, LLC 56883 BASE 3/PDK LOCK SYSTEM/3 DOORS13255 301-8614-4201 6,569.25 Total : 6,569.2513255 91640 4/11/2019 REDONDO ODD FELLOW LODGE 195 Receipt 2001138.003 CANCELLED 2ND STORY THEATRE DATES13693 001-2111 500.00 Total : 500.0013693 91641 4/11/2019 ROBINSON, JOAN Parcel 4186-018-015 STREET LIGHT & SEWER TAX REBATE16276 001-6871 121.69 105-3105 24.61 Total : 146.3016276 91642 4/11/2019 RODRIGUEZ, NATALIA TR 781 PER DIEM/ADULT CORRECTIONS CORE COURSE21300 001-2101-4313 1,250.00 Total : 1,250.0021300 91643 4/11/2019 SAFEWAY INC VONS 435451-031119-2110 REQ 773917/CONCERT RFP MEETING SNACKS16425 001-4601-4305 37.25 SKATE PARK MEMBERSHIP TRAINING/COOKIES806978-031319-2110 001-4601-4317 16.08 Total : 53.3316425 91644 4/11/2019 SELLERS, CARMELITA Parcel 4188-009-020 STREET LIGHT & SEWER TAX REBATE13478 001-6871 73.01 105-3105 24.61 Total : 97.6213478 91645 4/11/2019 SHERWIN-WILLIAMS 34248 & 96057 PAINTING SUPPLIES/MAR1917903 001-4204-4309 189.78 Total : 189.7817903 04/11/2019 Check Register CITY OF HERMOSA BEACH 9 5:35:24PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 91646 4/11/2019 SIEMENS INDUSTRY INC 56200245255 PO 14896/TRAFFIC SIGNAL MAINT/FEB1907158 001-3104-4201 5,135.97 Total : 5,135.9707158 91647 4/11/2019 SNYDER, DAVID PO 33179 DISMISSED PARKING CITATION NO. 3500687021284 001-3302 53.00 Total : 53.0021284 91648 4/11/2019 SOUTH BAY REGIONAL PUBLIC COMM 03558 (PO 14175)DISPATCH SERVICES/APR19-JUN1908812 001-2101-4251 186,398.70 001-3302-4251 20,710.93 001-2101-4251 3,982.00 001-3302-4251 2,862.51 001-2101-4251 800.00 001-2201-4251 2,788.47 715-2101-5405 11,051.50 001-2101-4251 133.33 VEHICLE HB3 & 6/EQUIP CONSOLE W/ARM REST03586 (PO 14620) 715-2101-4311 737.62 PARK ENFORCEMENT GEM E2 LIGHT PACKAGE03587 (PO 14714) 715-3302-5403 2,722.48 Total : 232,187.5408812 91649 4/11/2019 SOUTHERN CALIFORNIA EDISON CO 2-00-989-7315 ELECTRICITY/FEB-MAR1900159 105-2601-4303 31,136.17 001-4204-4303 1,568.47 105-2601-4303 2,912.86 ELECTRICITY/MAR192-01-414-1071 001-4204-4303 2,222.07 ELECTRICITY/MAR192-01-414-2152 001-6101-4303 1,580.36 ELECTRICITY/MAR192-01-414-3747 105-2601-4303 22.76 ELECTRICITY/MAR192-01-414-4281 105-2601-4303 187.77 ELECTRICITY/MAR192-01-414-5106 001-3104-4303 574.51 ELECTRICITY/MAR192-08-629-3669 001-4204-4303 58.92 04/11/2019 Check Register CITY OF HERMOSA BEACH 10 5:35:24PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 91649 4/11/2019 (Continued)SOUTHERN CALIFORNIA EDISON CO00159 ELECTRICITY/MAR192-20-128-4825 001-3304-4303 1,214.30 ELECTRICITY/MAR192-20-128-5475 001-4204-4303 190.13 ELECTRICITY/MAR192-20-984-6369 105-2601-4303 45.55 ELECTRICITY/MAR192-23-687-8021 001-3104-4303 40.69 ELECTRICITY/MAR192-23-725-4420 001-4204-4303 3,433.09 ELECTRICITY/MAR192-31-250-3303 001-4204-4303 32.54 ELECTRICITY/MAR192-36-722-1322 105-2601-4303 30.48 ELECTRICITY/MAR192-37-909-1838 001-4204-4303 422.57 ELECTRICITY/MAR192-39-985-7812 001-4204-4303 1,134.15 ELECTRICITY/MAR192-41-090-1755 001-4204-4303 53.26 Total : 46,860.6500159 91650 4/11/2019 SPARKLETTS 4472788 032819 COMM RES/DRINKING WATER/MAR1900146 001-4601-4305 254.74 Total : 254.7400146 91651 4/11/2019 SPECTRUM BUSINESS 0049969040119 PD/CABLE/APR1920236 001-2101-4201 72.09 Total : 72.0920236 91652 4/11/2019 STAPLES ADVANTAGE 8053733051 MAT REQ 773285/OFFICE SUPPLIES09532 001-2101-4305 77.69 Total : 77.6909532 91653 4/11/2019 STERICYCLE 3004548818 PD/MEDICAL WASTE DISPOSAL/FEB1910412 001-2101-4201 85.00 Total : 85.0010412 04/11/2019 Check Register CITY OF HERMOSA BEACH 11 5:35:24PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 91654 4/11/2019 T-MOBILE Account 946625962 PD/CSOS/CELL PHONES/MAR1919082 001-2101-4304 201.90 001-3302-4304 40.38 YARD/CELL PHONES/MAR19Account 954297746 001-4202-4304 344.07 Total : 586.3519082 91655 4/11/2019 TORRANCE WHOLESALE NURSERY 262539 MAT REQ 669847/SUCCULENTS11102 125-8546-4201 497.00 MAT REQ 669848/SUCCULENTS262540 125-8546-4201 34.96 Total : 531.9611102 91656 4/11/2019 TRUGREEN CHEMLAWN 98609057 PIER AVE. PALMS DEEP ROOT FERTILIZATION10155 001-3301-4201 992.00 PIER PLAZA PALM TREE DEEP ROOT FERTILIZA98620338 001-3301-4201 665.38 Total : 1,657.3810155 91657 4/11/2019 TURBODATA SYSTEMS, INC.29765 REPLACEMENT FEE/HANDHELD TICKET WRITER20670 001-3302-4309 250.00 TICKET WRITER WIRELESS FEES 3/25-4/24/1929854 (PO 14431) 001-3302-4201 1,250.00 Total : 1,500.0020670 91658 4/11/2019 UNDERGROUND SERVICE ALERT 18dsbfee1451 UNDERGROUND SRVC ALERTS/CA STATE FEES08207 160-3102-4201 38.69 UNDERGROUND SERVICE ALERTS/MAR19320190312 160-3102-4201 117.25 Total : 155.9408207 91659 4/11/2019 UPTIME COMPUTER SERVICE 31352 PRINTER MAINTENANCE/APR1904768 715-1206-4201 943.00 PRINTER MAINTENANCE/MAY1931388 715-1206-4201 943.00 Total : 1,886.0004768 91660 4/11/2019 US ARMOR 22269 PO 14286/BALLISTIC BLANKET09374 153-2106-5405 2,216.28 04/11/2019 Check Register CITY OF HERMOSA BEACH 12 5:35:24PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 2,216.28 91660 4/11/2019 US ARMOR09374 91661 4/11/2019 US BANK 1366134 '15 LEASE REVENUE BOND INTEREST PAYMENT19648 201-1220-6701 160,064.57 Total : 160,064.5719648 91662 4/11/2019 VERIZON BUSINESS SERVICES 71076699 VOIP PHONES/BASE 3/FEB1918666 001-3302-4304 107.92 VOIP PHONES/BARD/FEB1971078206 001-3302-4304 69.28 VOIP PHONES/COMM RES/FEB1971078208 001-4601-4304 141.24 VOIP PHONES/EOC GYM/FEB1971078210 001-1201-4304 61.37 Total : 379.8118666 91663 4/11/2019 WHITLOW, ROBERT L Parcel 4184-015-022 STREET LIGHT TAX REBATE14051 105-3105 24.61 Total : 24.6114051 91664 4/11/2019 WILLDAN FINANCIAL SERVICES 010-40849 ASSESSMENT DISTRICT REMINDER LETTERS15188 139-1219-4201 10.55 135-1219-4201 10.55 SPECIAL DISTRICT ADMIN/JAN19-MAR19010-40912 137-1219-4201 404.39 135-1219-4201 354.37 139-1219-4201 339.82 138-1219-4201 480.92 ASSESS DISTRICTS/ANNUAL DISCLOSURE SRVCS010-41024 137-1219-4201 1,500.00 138-1219-4201 1,500.00 Total : 4,600.6015188 91665 4/11/2019 WUSTERBARTH, HEATHER PO 33180 PARKING CITATION NO. 36004762 OVERPAYMEN21288 001-3302 15.00 Total : 15.0021288 91666 4/11/2019 YOUNG, DONALD CURTIS PO 33181 INSTRUCTOR PAYMENT/CLASS NO. 798115815 001-4601-4221 224.00 04/11/2019 Check Register CITY OF HERMOSA BEACH 13 5:35:24PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 224.00 91666 4/11/2019 YOUNG, DONALD CURTIS15815 1942435928 4/4/2019 ADMINSURE AS AGENT FOR THE 4/11/19 Check Run WORK COMP CLAIMS REIMB/MAR1914691 705-1217-4324 4,084.25 Total : 4,084.2514691 Bank total : 569,659.14 83 Vouchers for bank code :boa 569,659.14Total vouchers :Vouchers in this report 83 "I hereby certify that the demands or claims covered by the checks listed on pages 1 to 13 inclusive, of the check register for 4/11/19 are accurate funds are available for payment, and are in conformance to the budget." By Finance Director Date 5/2/19 04/18/2019 Check Register CITY OF HERMOSA BEACH 1 4:57:55PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 91667 4/18/2019 ABSOLUTE INTERNATIONAL SECURIT 2019053247 ST. PATRICK'S PARADE/TRAFFIC CONTROL21086 001-2101-4201 624.00 Total : 624.0021086 91668 4/18/2019 ADMINISTRATIVE SERVICES CO OP 4098 (PO 14432)TAXI VOUCHER PROGRAM/FEB1911437 145-3404-4201 4,525.61 Total : 4,525.6111437 91669 4/18/2019 ADRIAN-GAUS ARCHITECTS, INC.HB-PWF 01 YARD DESIGN/CONSTRUCT DOCS/SEP18-MAR1914820 301-8615-4201 21,475.00 Total : 21,475.0014820 91670 4/18/2019 AMBROSE, ERIC PO 33223 VOIDED CITATION NO. 4000309821301 001-3302 38.00 Total : 38.0021301 91671 4/18/2019 ANN S. GOTTHOFFER, CEDRIC B. MC RAE ORPO 33225 DISMISSED PARKING CITATION NO. 3400879721308 001-3302 48.00 Total : 48.0021308 91672 4/18/2019 AT&T 248 134-9454 462 8 PD WHITE PAGES LISTING/APR1900321 001-2101-4304 13.98 PD COMPUTER CIRCUITS/APR19310 796-6526 991 3 001-2101-4304 122.26 Total : 136.2400321 91673 4/18/2019 B&B GLOBAL HOLDINGS LLC PO 33190 INSTRUCTOR PAYMENT/CLASS NO. 804120897 001-4601-4221 84.00 INSTRUCTOR PAYMENT/CLASS NOS. 8033/4PO 33191 001-4601-4221 707.00 Total : 791.0020897 91674 4/18/2019 BARROWS, PATRICK PO 33192 INSTRUCTOR PAYMENT/CLASS NOS. 8054/517271 001-4601-4221 441.00 Total : 441.0017271 91675 4/18/2019 BOUCHER, SUSAN C Parcel 4185-019-029 STREET LIGHT & SEWER TAX REBATE14146 001-6871 121.69 105-3105 24.61 2b (2) 04/18/2019 Check Register CITY OF HERMOSA BEACH 2 4:57:55PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 146.30 91675 4/18/2019 BOUCHER, SUSAN C14146 91676 4/18/2019 CALIFORNIA WATER SERVICE Account 4286211111 WATER USAGE/FEB1900016 105-2601-4303 1,910.01 001-6101-4303 6,455.54 001-4204-4303 1,375.93 001-3304-4303 236.60 Total : 9,978.0800016 91677 4/18/2019 CDWG RNR5074 2019 COMPUTER REFRESH09632 715-1206-5405 7,003.30 715-1206-5405 660.75 2019 COMPUTER REFRESHRPM4118 715-1206-5405 9,829.00 715-1206-5405 933.76 Total : 18,426.8109632 91678 4/18/2019 COLLINS, DENNIS PO 33194 INSTRUCTOR PAYMENT/CLASS NOS. 7768/71/7305970 001-4601-4221 855.40 Total : 855.4005970 91679 4/18/2019 COUNTY OF LOS ANGELES RE-PW-19040804976 ARTESIA BLVD TRAFFIC SIGNAL MAINT/MAR1900879 001-3104-4251 109.20 Total : 109.2000879 91680 4/18/2019 CUNNINGHAM, JOHN E. MIKE PO 33229 CITATION NO. 34009135 OVERPAYMENT21311 001-3302 11.33 Total : 11.3321311 91681 4/18/2019 DEWEY PEST CONTROL Account 759408 PO 14430/PEST CONTROL/APR1911449 001-4204-4201 694.00 Total : 694.0011449 91682 4/18/2019 DEWEY PEST CONTROL Account 1233239 PO 14430/SEWER RAT ABATEMENT/APR1911449 160-3102-4201 262.00 Total : 262.0011449 91683 4/18/2019 EASY READER Statement No. 4712 MAT REQ 868953/LEGAL ADS/MAR1900181 001-1121-4323 1,593.39 04/18/2019 Check Register CITY OF HERMOSA BEACH 3 4:57:55PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 1,593.39 91683 4/18/2019 EASY READER00181 91684 4/18/2019 FENDER, MEG PO 33196 PARKING PERMIT NO. 20-04492-GP REFUND21296 001-3843 40.00 Total : 40.0021296 91685 4/18/2019 FRONTIER 209-190-0013-1206175 PD COMPUTER CIRCUITS/APR1919884 001-2101-4304 885.89 JAIL DATAMASTER (DUI BREATHALYZER)/APR19310-318-9210-0827185 001-2101-4304 66.14 CHAMBERS EOC ANALOG LINES/APR19310-318-9800-1204155 715-1206-4304 1,405.21 PERSONNEL FAX LINE/APR19310-372-6373-0311045 001-1203-4304 52.77 EOC CABLE & INTERNET/APR19323-159-2268-0924145 001-1201-4304 291.19 Total : 2,701.2019884 91686 4/18/2019 GENERAL INDUSTRIAL SUPPLY 1166457-01 MAT REQ 686542/JET SAW PARTS15406 715-4206-4309 295.31 MAT REQ 686541/JET SAW PARTS1166457-02 715-4206-4309 45.39 MAT REQ 673947/MAINTENANCE SUPPLIES1167183-01 105-2601-4309 156.04 MAT REQ 673946/MAINTENANCE SUPPLIES1167183-02 001-4204-4309 78.72 MAT REQ 673948/MAINTENANCE SUPPLIES1167183-03 105-2601-4309 39.66 Total : 615.1215406 91687 4/18/2019 GOLDEN TOUCH CLEANING, INC.66087 (PO 14468)JANITORIAL/CITY-OWNED BLDGS/MAR1920627 001-4204-4201 9,111.00 Total : 9,111.0020627 91688 4/18/2019 GORODETSKY, VITALY Parcel 4186-028-045 STREET LIGHT & SEWER TAX REBATE14476 001-6871 121.69 105-3105 24.61 Total : 146.3014476 91689 4/18/2019 GRAINGER 9107640634 MAT REQ 686540/SCREW DRILL FOR ROLLER10836 04/18/2019 Check Register CITY OF HERMOSA BEACH 4 4:57:55PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 91689 4/18/2019 (Continued)GRAINGER10836 715-3104-4311 28.84 Total : 28.8410836 91690 4/18/2019 GRANICUS INC 110785 MONTHLY MANAGED SRVCS 3/12/19-6/30/1914589 715-1206-4201 22,586.38 Total : 22,586.3814589 91691 4/18/2019 GREGOIRE-WRIGHT, LOGAN PO 33231 DISMISSED PARKING CITATION NO. 4000324121310 001-3302 53.00 Total : 53.0021310 91692 4/18/2019 HINDERLITER DE LLAMAS AND ASSC 0030769-IN/PO 14522 SALES TAX AUDIT SERVICES JAN19-MAR1907547 001-1202-4201 1,598.84 Total : 1,598.8407547 91693 4/18/2019 INGLEWOOD WHOLESALE ELECTRIC 260012-00 MAT REQ 673944/ELECTRICAL SUPPLIES02458 001-8609-4201 209.01 MAT REQ 673943/ELECTRICAL SUPPLIES260045-00 001-8609-4201 836.00 Total : 1,045.0102458 91694 4/18/2019 JOBS AVAILABLE 1908010 (PO 14209)CODE ENFORCEMENT OFFICER JOB AD/APR1901165 001-1203-4201 351.00 Total : 351.0001165 91695 4/18/2019 KERSENBOOM, DEVON PO 33233 DISMISSED CITATION NO. 3101208021306 001-3302 10.00 Total : 10.0021306 91696 4/18/2019 LA CO METRO TRANSPORTATION 103526 SUBSIDIZED BUS PASS SALES/FEB1915782 145-3403-4251 172.00 Total : 172.0015782 91697 4/18/2019 LA SUPERIOR COURT - TORRANCE PO 33208 CITATION SURCHARGES/FEB1900118 001-3302 55,189.70 CITATION SURCHARGES/MAR19PO 33209 001-3302 61,835.70 Total : 117,025.4000118 04/18/2019 Check Register CITY OF HERMOSA BEACH 5 4:57:55PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 91698 4/18/2019 LAURA MECOY COMMUNICATIONS LLC 3-2019 (PO 14465)PUBLIC INFORMATION OFFICER/MAR1920347 001-1201-4201 6,000.00 Total : 6,000.0020347 91699 4/18/2019 LIBERT, ADAM PO 33234 VOIDED CITATION NO. 4200013021303 001-3302 38.00 Total : 38.0021303 91700 4/18/2019 LIEBERT CASSIDY WHITMORE 1439399 LEGAL SERVICES/PERSONNEL/APR1702175 001-1203-4201 4,642.50 Total : 4,642.5002175 91701 4/18/2019 M6 CONSULTING INC 1072-19 (PO 9142)ENCROACHMENT PERMIT REVIEW/FEB1919487 001-4202-4201 11,632.50 SKECHERS LAND DEVELOPMENT REVIEW/FEB191073-19 (PO 9142) 001-2131 2,557.50 ENCROACHMENT PERMIT REVIEW/MAR191094-19 (PO 9142) 001-4202-4201 6,480.00 SKECHERS LAND DEVELOPMENT REVIEW/MAR191095-19 (PO 9142) 001-2131 6,787.50 Total : 27,457.5019487 91702 4/18/2019 MANIACI INSURANCE SERVICES 918 (PO 14354)BENEFITS CONNECT ADMINISTRATION/MAR1918312 001-1203-4201 581.40 Total : 581.4018312 91703 4/18/2019 MARSHALL, RAYMOND B.PO 33235 VOIDED CITATION NO. 3400905621312 001-3302 38.00 Total : 38.0021312 91704 4/18/2019 MCADAMS, MATTHEW FRANCIS PO 33236 DISMISSED PARKING CITATION NO. 3200609021307 001-3302 53.00 Total : 53.0021307 91705 4/18/2019 MERCHANTS LANDSCAPE SERVICES 53761 (PO 14377)CITYWIDE LANDSCAPING SERVICES/MAR1918071 001-6101-4201 19,200.00 CITYWIDE LANDSCAPING SERVICES/MAR1953762 (PO 14377) 105-2601-4201 3,700.00 Total : 22,900.0018071 04/18/2019 Check Register CITY OF HERMOSA BEACH 6 4:57:55PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 91706 4/18/2019 PONTIUS, CHRISTOPHER PO 33238 VOIDED CITATION NO. 4000312721302 001-3302 48.00 Total : 48.0021302 91707 4/18/2019 PRICE, HELEN Parcel 4182-021-030 STREET LIGHT & SEWER TAX REBATE10775 001-6871 121.69 105-3105 24.61 Total : 146.3010775 91708 4/18/2019 PROSUM TECHNOLOGY SERVICES SIN019544/PO 14395 EMAIL AUTHENTICATION (MFA) 2/18-2/24/1911539 715-1206-4201 462.50 IT SUPPORT SERVICES/APR19SIN019595/PO 14224 715-1206-4201 14,830.42 DATA BACKUP/OFFSITE STORAGE/JAN19-DEC19SIN019757 715-1206-4201 18,511.00 Total : 33,803.9211539 91709 4/18/2019 PROVIDENCE MEDICAL Mat Req 768269 EMPLOYEE FIRST AID/AUG1801911 001-1203-4320 367.00 Total : 367.0001911 91710 4/18/2019 PSOMAS 150261 (PO 14107)SEWER IMPROVEMENT DESIGN SERVICES/FEB1913608 160-8416-4201 1,780.23 Total : 1,780.2313608 91711 4/18/2019 REGIONAL TAP SERVICE CENTER 6008862 NON-SUBSIDIZED BUS PASS SALES/FEB1920061 001-1204-4251 50.00 Total : 50.0020061 91712 4/18/2019 REGIONAL TRAINING CENTER 41951 (PO 14669)DOVE/ICI IDENTITY THEFT01125 001-2101-4317 795.00 Total : 795.0001125 91713 4/18/2019 RJ PRINTING & PROMOTIONAL 179 5,000 NO PARKING/TOW AWAY SIGNS21153 001-4202-4305 747.50 001-4202-4305 171.01 Total : 918.5121153 91714 4/18/2019 ROSCOE, KIMBERLY ANN PO 33178 INSTRUCTOR PAYMENT/CLASS NO. 778020921 001-4601-4221 1,484.00 04/18/2019 Check Register CITY OF HERMOSA BEACH 7 4:57:55PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 1,484.00 91714 4/18/2019 ROSCOE, KIMBERLY ANN20921 91715 4/18/2019 SCMAF 7606 FALL/WINTER 18/19 INSTRUCTOR INSURANCE12112 001-4601-4221 348.25 Total : 348.2512112 91716 4/18/2019 SOUTH BAY CENTER FOR PO 14676 DISPUTE RESOLUTION JAN19-MAR1910764 001-1132-4201 1,400.00 Total : 1,400.0010764 91717 4/18/2019 SOUTHERN CALIFORNIA EDISON CO 2-00-989-6911 ELECTRICITY/MAR1900159 105-2601-4303 77.67 ELECTRICITY/MAR192-01-836-7458 105-2601-4303 13.34 ELECTRICITY/MAR192-02-274-0542 001-6101-4303 10.99 ELECTRICITY/MAR192-09-076-5850 105-2601-4303 72.54 ELECTRICITY/MAR192-19-024-1604 001-4204-4303 1,084.28 ELECTRICITY/MAR192-21-400-7684 105-2601-4303 17.68 ELECTRICITY/MAR192-26-686-5930 105-2601-4303 225.20 Total : 1,501.7000159 91718 4/18/2019 SOUTHLAND FIRE ALARM GROUP INC 3147064 FIRE DEPT FIRE ALARM EMERGENCY SERVICE16339 001-4204-4201 162.50 Total : 162.5016339 91719 4/18/2019 SPECTRUM BUSINESS 0088884040419 PW YARD/CABLE 4/16/19-5/15/1920236 001-4202-4201 127.22 CITY HALL BACKUP INTERNET 4/17-5/16/190241699040819 715-1206-4201 84.99 Total : 212.2120236 91720 4/18/2019 STANLEY SECURITY SOLUTIONS 16376511 REPLACE EXTERIOR IP MINI CAMERA16806 001-2101-4201 19.25 Total : 19.2516806 04/18/2019 Check Register CITY OF HERMOSA BEACH 8 4:57:55PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 91721 4/18/2019 STATEWIDE TRAFFIC SAFETY 02017559 GOULD & VALLEY STOP SIGN/BATTERY PACK17973 001-3104-4309 140.00 001-3104-4309 11.87 Total : 151.8717973 91722 4/18/2019 TUMBLEWEED TRANSPORTATION 0012381-IN/PO 14879 AFTERSCHOOL TRANSPORTATION/MAR1920749 145-3411-4201 3,675.00 Total : 3,675.0020749 91723 4/18/2019 WITTMAN ENTERPRISES LLC 1902062 (PO 14587)AMBULANCE TRANSPORT BILLING/FEB1913359 001-1202-4201 3,543.53 Total : 3,543.5313359 91724 4/18/2019 YOUNG, JONATHAN TR 785 PER DIEM/AXON ACCELERATE (BODY CAMERAS)21283 001-3302-4317 200.00 Total : 200.0021283 1930735852 3/29/2019 ADMINSURE AS AGENT FOR THE 4/18/19 Check Run WORK COMP CLAIMS REIMB/MAR1914691 705-1217-4324 6,658.87 Total : 6,658.8714691 1936504359 3/29/2019 ADMINSURE AS AGENT FOR THE 4/18/19 Check Run LIABILITY CLAIMS REIMB/FEB1914691 705-1209-4324 61.37 Total : 61.3714691 1942115403 4/11/2019 ADMINSURE AS AGENT FOR THE 4/18/19 Check Run LIABILITY CLAIMS REIMB/MAR1914691 705-1209-4324 2,272.92 Total : 2,272.9214691 1942943208 4/11/2019 ADMINSURE AS AGENT FOR THE 4/18/19 Check Run WORK COMP CLAIMS REIMB/APR1914691 705-1217-4324 10,211.33 Total : 10,211.3314691 Bank total : 347,161.61 62 Vouchers for bank code :boa 347,161.61Total vouchers :Vouchers in this report 62 04/18/2019 Check Register CITY OF HERMOSA BEACH 9 4:57:55PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount "I hereby certify that the demands or claims covered by the checks listed on pages 1 to 9 inclusive, of the check register for 4/18/19 are accurate funds are available for payment, and are in conformance to the budget." By Finance Director Date 5/2/19 04/18/2019 Check Register CITY OF HERMOSA BEACH 1 5:55:36PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 91725 4/18/2019 GOODLOE, MARCUS DEON PO 33140 PRESENTER FEES FOR TEAM BUILDING WORKSHO21280 001-2101-4317 1,500.00 Total : 1,500.0021280 Bank total : 1,500.00 1 Vouchers for bank code :boa 1,500.00Total vouchers :Vouchers in this report 1 "I hereby certify that the demands or claims covered by the checks listed on pages 1 to 1 inclusive, of the check register for 4/18/19 are accurate funds are available for payment, and are in conformance to the budget." By Finance Director Date 5/2/19 2b (3) 04/25/2019 Check Register CITY OF HERMOSA BEACH 1 6:20:44PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 91726 4/25/2019 3V SIGNS AND GRAPHICS LLC 10153 COMM SAFETY FAIR BANNER CHANGE17339 001-3302-4201 82.13 Total : 82.1317339 91727 4/25/2019 ABSOLUTE INTERNATIONAL SECURIT 2019053246/PO 14672 DOWNTOWN/PIER PLAZA EXTRA SECURITY/MAR1921086 001-2101-4201 9,518.16 Total : 9,518.1621086 91728 4/25/2019 ADMINSURE, INC.11920 (PO 14125) GENERAL/AUTO LIABIL CLAIM ADMIN/MAY1904715 705-1209-4201 1,300.00 Total : 1,300.0004715 91729 4/25/2019 AMERICAN BINDING PRODUCTS 40181 4-BOXES OF 11X17 LAMINATING POUCHES12745 001-4201-4201 339.86 001-4201-4201 29.43 Total : 369.2912745 91730 4/25/2019 AT&T MOBILITY 287016141723X0414201 PUMP STATIONS/PW ADMIN CELL PHONES/MAR1913361 001-4202-4304 168.78 001-1101-4304 23.69 Total : 192.4713361 91731 4/25/2019 ATHENS SERVICES 4849439 (PO 14490) CITYWIDE PORTER SERVICES/MAR1916660 001-3301-4201 7,616.44 001-6101-4201 1,422.67 001-3104-4201 12,672.02 001-3304-4201 1,334.23 CITYWIDE STEAM CLEANING/MAR194849439-A (PO 14490) 001-3301-4201 7,575.84 001-3304-4201 311.58 CITYWIDE STEAM CLEANING/MAR194849439-B (PO 14490) 001-3301-4201 2,079.09 CITYWIDE STEAM CLEANING/DEC186080623-B (PO 14490) 001-3301-4201 1,427.64 CITYWIDE PORTER SERVICES/JAN196217561 (PO 14490) 001-3301-4201 10,272.87 001-3104-4201 15,415.14 001-6101-4201 1,509.31 2b (4) 04/25/2019 Check Register CITY OF HERMOSA BEACH 2 6:20:44PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 91731 4/25/2019 (Continued)ATHENS SERVICES16660 001-3304-4201 1,415.49 CITYWIDE STEAM CLEANING/JAN196217561-A (PO 14490) 001-3304-4201 213.85 001-3301-4201 5,661.66 CITYWIDE PORTER SERVICES/MAR196467045 (PO 14490) 001-3301-4201 10,272.88 001-3104-4201 15,415.14 001-6101-4201 1,509.31 001-3304-4201 1,415.48 CITYWIDE STEAM CLEANING/FEB196467045-A (PO 14490) 001-3301-4201 5,982.88 001-3304-4201 213.85 Total : 103,737.3716660 91732 4/25/2019 ATHENS SERVICES 6521011 (PO 14581)PD/SHREDDING/APR1916660 001-2101-4309 44.44 Total : 44.4416660 91733 4/25/2019 BEECASSO LIVE BEE REMOVAL INC 797 COMM CTR/CLARK FIELD/BEE REMOVAL20705 001-6101-4201 675.00 Total : 675.0020705 91734 4/25/2019 BELLA SCREEN PRINTS & APPARELS 3079 SURFERS WALK OF FAME T-SHIRTS19247 001-4601-4308 1,210.00 Total : 1,210.0019247 91735 4/25/2019 BEST BEST & KRIEGER LLP 845999 CITY ATTORNEY SERVICES/MAR1920942 001-1131-4201 36,124.50 ATTORNEY/NORTH SCHOOL MOU/MAR19846000 001-1131-4201 318.90 ATTORNEY/INFILTRATION PROJECT/MAR19846001 001-1131-4201 9,069.50 ATTORNEY/LAND USE/MAR19846002 001-1131-4201 2,374.90 ATTORNEY/CROSSFIT/MAR19846003 001-1133-4201 11,448.55 ATTORNEY/FIEDLER V BOZZI/MAR19846004 001-1133-4201 43.60 04/25/2019 Check Register CITY OF HERMOSA BEACH 3 6:20:44PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 91735 4/25/2019 (Continued)BEST BEST & KRIEGER LLP20942 ATTORNEY/CITY V SANFORD/MAR19846005 001-1133-4201 3,218.40 ATTORNEY/HERMOSA RTI/MAR19846006 001-2108 30.00 ATTORNEY/PIER STRAND HOTEL EIR/MAR19846007 001-2105 805.00 ATTORNEY/PERSONNEL/MAR19846008 001-1203-4201 4,681.40 Total : 68,114.7520942 91736 4/25/2019 BLUE DIAMOND MATERIALS 1448701 MAT REQ 673809/ASPHALT/EMULSION BUCKETS06409 001-3104-4309 342.36 Total : 342.3606409 91737 4/25/2019 BROMBEREK, CLARENCE S Parcel 4185-002-018 STREET LIGHT & SEWER TAX REBATE20475 001-6871 121.69 105-3105 24.61 Total : 146.3020475 91738 4/25/2019 CDWG RNR4764 REPLACEMENT LAPTOP COMPUTERS09632 715-2101-5402 215.78 715-2101-5402 20.50 REPLACEMENT LAPTOP COMPUTERSRPK7883 715-2101-5402 96.24 715-2101-5402 9.14 REPLACEMENT LAPTOP COMPUTERSRRB2171 715-2101-5402 1,439.38 715-2101-5402 146.74 REPLACEMENT LAPTOP COMPUTERSRRL8232 715-2101-5402 492.82 Total : 2,420.6009632 91739 4/25/2019 CLEAN ENERGY CE12180429 VEHICLES/COMPRESSED NATURAL GAS/MAR1909694 715-6101-4310 70.86 715-3109-4310 32.53 715-4601-4310 95.95 Total : 199.3409694 04/25/2019 Check Register CITY OF HERMOSA BEACH 4 6:20:44PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 91740 4/25/2019 COUNTY OF LOS ANGELES C0008933 FIRE PROTECTION SERVICES/MAY1920781 001-2202-4251 395,244.77 001-2202-4111 10,630.00 001-2202-5601 30,306.00 180-2202-4251 3,588.52 Total : 439,769.2920781 91741 4/25/2019 CPPA PO 33256 AHLSTROM/JACKSON/BURGOS/HEARING EXAMINER12514 001-3302-4317 375.00 Total : 375.0012514 91742 4/25/2019 CSULB FOUNDATION PO 33228 YAGER/BASIC EVIDENCE PROCEDURES TRAINING00349 001-2101-4313 99.00 Total : 99.0000349 91743 4/25/2019 DAVOODIAN, MICHAEL 117158 SPRING/SUMMER 2019 BROCHURE ANNOUNCEMENT14171 001-4601-4302 2,050.00 001-4601-4302 194.75 Total : 2,244.7514171 91744 4/25/2019 DEPARTMENT OF JUSTICE 364753 FINGERPRINTING/MAR1900364 001-3228 323.00 001-1203-4251 64.00 Total : 387.0000364 91745 4/25/2019 DEPT OF INDUSTRIAL RELATIONS, STATE OF CAS 1636979 SN PARK STRUC ELEVATOR/LATE INSPECT PENALTY14909 001-3301-4201 675.00 Total : 675.0014909 91746 4/25/2019 DIRSTINE, MARIROSE OR HUGH PO 33266 CITATIONS 31003358/32001985 OVERPAY21316 001-3302 136.00 Total : 136.0021316 91747 4/25/2019 DURAN, GERARDO 001604132019 TACO CART/DUI CHECKPOINT W/MANHATTAN14811 001-2101-4305 240.00 Total : 240.0014811 91748 4/25/2019 EASY READER ER19032103 COMMUNITY-WIDE GARAGE SALE AD00181 001-1201-4201 575.00 04/25/2019 Check Register CITY OF HERMOSA BEACH 5 6:20:44PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 575.00 91748 4/25/2019 EASY READER00181 91749 4/25/2019 EFRAM MOBIL 008119 GAS PURCHASES/MAR19-APR1901400 715-3104-4310 194.85 715-4204-4310 52.19 715-2101-4310 454.84 Total : 701.8801400 91750 4/25/2019 ESCUTIA, XOCHITL TR 783/PO 33258 REIMB/BODY WORN CAMERA TRAINING19988 150-2119-4201 55.22 153-2106-5405 55.21 PER DIEM/CALPAC QUARTERLY MEETINGTR 786 001-2101-4317 100.00 Total : 210.4319988 91751 4/25/2019 FILE KEEPERS, LLC INV000018 (PO 12873)SCANNING PROJECT/CITY CLERK/MAR1921096 715-1201-4201 948.32 SCANNING PROJECT/COMM DEV/MAR19INV000019 (PO 12873) 715-1201-4201 396.45 Total : 1,344.7721096 91752 4/25/2019 FJR PACIFIC, INC.21176 SHOOTING RANGE EMERGENCY A/C REPAIR21217 001-4204-4201 801.46 Total : 801.4621217 91753 4/25/2019 FONOIMOANA, ERIC PO 33248 CASH KEY DEPOSIT REFUND17563 001-2117 16.50 Total : 16.5017563 91754 4/25/2019 FRONTIER 209-188-4669-0714985 LANDLINES/COMPUTER LINKS/APR1919884 001-3302-4304 71.06 001-2101-4304 808.79 001-4204-4321 215.72 001-4202-4304 54.11 001-4201-4304 157.95 001-3304-4304 60.47 001-1204-4304 52.74 2ND FLR CITY HALL CANON FAX 4/16-5/15/19310-372-6186-0831895 001-1121-4304 11.10 001-1141-4304 11.10 04/25/2019 Check Register CITY OF HERMOSA BEACH 6 6:20:44PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 91754 4/25/2019 (Continued)FRONTIER19884 001-1201-4304 11.10 001-1202-4304 11.10 001-1203-4304 11.08 FIBER OPTIC LINE 4/13/19-5/12/19323-155-6779-0822065 715-1206-4201 215.98 Total : 1,692.3019884 91755 4/25/2019 HERMOSA ANIMAL HOSPITAL Mat Req 768005 EMERGENCY VET SERVICES/JAN19-MAR1900322 001-3302-4201 135.00 Total : 135.0000322 91756 4/25/2019 HONDA MD INC, STEPHAN T 00088536 PO 14925/DETAINEE BLOOD DRAWS/FEB-MAR1915141 001-2101-4201 254.40 Total : 254.4015141 91757 4/25/2019 INTEGRATIVE STRATEGIES CONSULT 1034 ACCELA AUTOMATION KICK-OFF CONSULTING21264 715-4201-4201 15,000.00 ACCELA AUTOMATION KICK-OFF CONSULTING1035 715-4201-4201 15,000.00 Total : 30,000.0021264 91758 4/25/2019 IPS GROUP INC 41188 (PO 14489)PARKING METER WIRELESS/CC FEES/MAR1919314 001-3305-4201 952.81 001-3304-4201 1,201.30 001-3302-4201 10,863.27 Total : 13,017.3819314 91759 4/25/2019 LAUTER, LESLIE A Parcel 4182-023-006 STREET LIGHT & SEWER TAX REBATE20520 105-3105 24.61 001-6871 121.69 Total : 146.3020520 91760 4/25/2019 LIEBERT CASSIDY WHITMORE PO 14215 PERB CASES/LABOR RELATIONS WEBINAR02175 001-2101-4317 100.00 Total : 100.0002175 91761 4/25/2019 LIFELOC TECHNOLOGIES INC 318646 (PO 32958)CALIBRATION GAS FOR BREATHALYZER MACHINE17862 001-2101-4306 187.89 04/25/2019 Check Register CITY OF HERMOSA BEACH 7 6:20:44PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 187.89 91761 4/25/2019 LIFELOC TECHNOLOGIES INC17862 91762 4/25/2019 M AND K METAL CO 171085 MAT REQ 686757/METAL FOR STREET LIGHT00777 105-2601-4309 19.85 Total : 19.8500777 91763 4/25/2019 MADANI, MIKE Mat Req 768004 PD/CSOS/CAR WASHES/JAN19-MAR1918595 715-2101-4311 140.00 715-3302-4311 36.00 Total : 176.0018595 91764 4/25/2019 MAGNUM VENTURE PARTNERS PO 33275 INSTRUCTOR PAYMENT/CLASSES 8242-4418274 001-4601-4221 1,077.30 001-4601-4201 117.60 Total : 1,194.9018274 91765 4/25/2019 MCCORMICK AMBULANCE 228969 (PO 14429)AMBULANCE TRANSPORT SERVICES/MAR1920898 001-1201-4201 29,970.00 Total : 29,970.0020898 91766 4/25/2019 MICHAEL BAKER INTERNATIONAL 1044958 (PO 13709)HERMOSA AVE RESURFACING/MAR1920916 146-8174-4201 3,255.50 Total : 3,255.5020916 91767 4/25/2019 MONTROSE AND ASSOCIATES INC 25771 (PO 14889)CHAMBERS/DISPLAY SCREEN AUDIO REPAIR13791 715-4204-4201 270.00 Total : 270.0013791 91768 4/25/2019 MOTHERS AGAINST DRUNK DRIVING 2018-0410 MADD CRASH CAR EXHIBIT FOR SAFETY FAIR21297 001-3302-4201 300.00 Total : 300.0021297 91769 4/25/2019 MOTOROLA SOLUTIONS, INC 16044390 PORTABLE RADIO EQUIPMENT UPGRADE21209 715-2101-5405 22,665.85 Total : 22,665.8521209 91770 4/25/2019 OLYMPIC AUTO CENTER 13982/Mat Req 686759 VEHICLE HB3 LEFT FRONT BODYWORK00093 715-2101-4311 2,352.57 Total : 2,352.5700093 04/25/2019 Check Register CITY OF HERMOSA BEACH 8 6:20:44PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 91771 4/25/2019 PARS 42715 PARS ARS FEES/FEB1914693 001-4101-4185 14.61 001-1101-4185 15.08 001-4201-4185 14.61 001-1204-4185 1.42 001-4204-4185 13.09 001-4601-4185 234.20 001-3302-4185 6.99 Total : 300.0014693 91772 4/25/2019 PH AND S PRODUCTS LLC 0010842-IN NITRILE EXAM GLOVES FOR JAIL17130 001-2101-4306 420.00 Total : 420.0017130 91773 4/25/2019 PROVIDENCE MEDICAL GuarantorID 1010127 MAT REQ 768006/SART EXAM/MAR1901911 001-2101-4201 730.00 PRE-EMPLOYMENT PHYSICAL/MAR19Mat Req 768271 001-1203-4320 223.00 Total : 953.0001911 91774 4/25/2019 PSOMAS 150434 (PO 14107)SEWER IMPROVEMENT DESIGN SERVICES/MAR1913608 160-8416-4201 18,280.00 Total : 18,280.0013608 91775 4/25/2019 REDONDO BEACH, CITY OF 567588 (PO 14493)CITY PROSECUTOR SERVICES/MAR1903282 001-1132-4201 16,667.00 Total : 16,667.0003282 91776 4/25/2019 SAXE CLIFFORD PH D, SUSAN 19-0412-2 PRE-EMPLOYMENT PSYCH EXAM/POLICE OFFICER00839 001-2101-4201 450.00 Total : 450.0000839 91777 4/25/2019 SBCU VISA 09C0034513168 CC PD WATER DELIVERY 2/13/19-3/12/1903353 001-2101-4305 225.27 PHOTO EDITING FOR NEW CITY WEBSITE10002913 CC 001-1201-4201 50.00 CHAFIN/MEMBERSHIP 4/1/19-3/31/20143648-1916 CC 001-4101-4201 700.00 JOB AD FOR POLICE RECRUIT8432398 CC 001-1203-4201 295.00 04/25/2019 Check Register CITY OF HERMOSA BEACH 9 6:20:44PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 91777 4/25/2019 (Continued)SBCU VISA03353 ARCHIVAL PAPER9673054 CC 001-1121-4305 163.05 SENIOR CENTER MUSIC MEMBERSHIP/MAR19Apple Email CC 001-4601-4328 9.99 HOTEL CANCELLATION FEES/DUI TRAININGFolios 162508 & 9 CC 001-2101-4317 264.46 PO 14338/CONFERENCE LINE/FEB19IC30411-0219 CC 001-1201-4304 58.63 TRANSPORT HANDCUFFS/BELLY CHAIN W/CUFFSMat Req 773286 CC 001-2101-4309 100.92 THEATRE/LAPTOP/CLAMPS/CABLES/SANDBAGSOrder 1056455821 CC 001-4601-5401 538.13 001-4601-4308 307.44 17/18 CAFR AWARD APPLICATION FEEPO 32882 CC 001-1202-4201 505.00 MAGNETIC CLIPBOARD/REORDERPO 33005 CC 001-2101-4305 47.65 MAGNETIC CLIPBOARD/REFUNDPO 33005 CC 001-2101-4305 -43.15 COUNCIL/CITY MGR/ST. PATRICKS DAY PARADEPO 33040 CC 001-1101-4319 550.00 STRING LIGHTS FOR PIER PLAZAPO 33049 CC 001-8609-4201 206.55 IPOD/PAD CASES/GAFF TAPE/BACKSTAGE LIGHTPO 33050 CC 001-4601-4308 225.48 001-4601-4308 18.24 SKATE PARK MEMBER CARDS/PIC BACKDROPPO 33051 CC 001-4601-4308 44.94 SALLYPORT/SUBSTATION/TV WALL MOUNTSPO 33071 CC 001-2101-4305 69.98 001-2101-4305 6.64 CONVERTER FOR 14TH ST RESTROOMSPO 33081 CC 160-8692-4201 811.91 160-8692-4201 77.13 VALLEY PARK SUMMER DAY CAMP EXCURSIONPO 33089 CC 001-4601-4201 867.10 OSHA TRAINING VIDEOS FOR YARD STAFFPO 33090 CC 001-4202-4317 1,398.99 04/25/2019 Check Register CITY OF HERMOSA BEACH 10 6:20:44PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 91777 4/25/2019 (Continued)SBCU VISA03353 RECHARGEABLE 16 LED DISC ROAD FLARESPO 33091 CC 001-3302-4309 89.99 CITY MANAGER/ERGO DESK CORNER SLEEVEPO 33111 CC 001-1201-4305 55.00 001-1201-4305 3.99 LIGHT FIXTURES FOR PIER PLAZAPO 33119 CC 001-8609-4201 169.98 SENIOR CENTER MOVIE DAY RENTALPO 33128 CC 001-4601-4328 1.75 001-4601-4328 0.17 SENIOR CENTER COFFEE CARTPO 33130 CC 001-4601-4328 75.99 001-4601-4328 7.22 POLO SHIRT FOR NEW VOLUNTEERPO 33133 CC 001-3302-4201 24.78 VOLUNTEER APPRECIATION LUNCH SUPPLIESPO 33148 CC 001-1201-4305 100.40 VOLUNTEER LUNCHEON PLATES AND SILVERWAREPO 33149 CC 001-3302-4201 40.98 STRING LIGHTS FOR PIER PLAZAPO 33151 CC 001-8609-4201 2,171.78 COMM OUTREACH/COCOA WITH A COPPO 33155 CC 001-3302-4201 80.43 PHILLIPS/DETECTIVES/DOXING WEBINARPO 33157 CC 001-2101-4317 10.00 MASSEY/SEXUAL HARRASSMENT WEBINARPO 33159 CC 001-1101-4317 25.00 EXTRADITION/DR 17-2702/FOODPO 33185 CC 001-2101-4305 17.92 EXTRADITION/DR 17-2702/CAR RENTALPO 33188 CC 001-2101-4305 202.94 SENIOR CENTER MOVIE DAY RENTALPO 33202 CC 001-4601-4328 1.75 001-4601-4328 0.17 RAMIREZ/SMITH/EXTRADITION/DR 17-2702PO 33224 CC 001-2101-4305 345.90 RAMIREZ/SMITH/EXTRADITION/DR 17-2702PO 33242 CC 001-2101-4305 328.60 04/25/2019 Check Register CITY OF HERMOSA BEACH 11 6:20:44PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 91777 4/25/2019 (Continued)SBCU VISA03353 COUNCIL RETREAT/ROOM/VALET/FOODPO 33250 CC 001-1101-4201 2,261.84 001-1101-4201 184.28 RAMIREZ/SMITH/EXTRADITION/MEALPO 33261 CC 001-2101-4305 60.55 JOB AD FOR ASSOCIATE ENGINEERReceipt 0001Wv CC 001-1203-4201 175.00 CITY TILE PLAQUE/CUSTOM PRINT/RUSH FEEReceipt 21657 CC 001-1101-4319 5.00 COMMUNITY POLICE ADVISORY BOARD/FOODReceipt CC 001-3302-4201 94.07 PLANNING DIRECTORS' LUNCH/FOODReceipt CC 001-4101-4317 235.38 COUNCIL DINNERReceipt CC 001-1101-4305 278.57 COUNCIL DINNERReceipt CC 001-1101-4305 257.29 COUNCIL DINNERReceipt CC 001-1101-4305 230.00 DOVE/ICI FINANCIAL CRIMES TRAININGTR 749 CC 001-2101-4317 863.35 DOVE/ANNUAL MEMBERSHIP FEESTR 749 CC 001-2101-4317 110.00 PHILLIPS/PARTNERING FOR TEAM SUCCESSTR 772 CC 001-2101-4317 265.79 PHILLIPS/PARTNERING FOR TEAM SUCCESSTR 772 CC 001-2101-4317 4.00 PHILLIPS/PARTNERING FOR TEAM SUCCESSTR 772 CC 001-2101-4317 9.53 PHILLIPS/PARTNERING FOR TEAM SUCCESSTR 772 CC 001-2101-4317 28.87 RANDLE/APA CONF/CANCELLATION PLANTR 779 CC 001-1201-4201 19.00 RANDLE/APA NAT'L PLANNING CONFERENCETR 779 CC 001-1201-4201 197.28 RANDLE/APA NATIONAL PLANNING CONFERENCETR 779 CC 001-1201-4201 1,420.68 RANDLE/CONFERENCE REGISTR/MEMBERSHIPTR 779 CC 04/25/2019 Check Register CITY OF HERMOSA BEACH 12 6:20:44PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 91777 4/25/2019 (Continued)SBCU VISA03353 001-1201-4201 538.00 ESCUTIA/BODY WORN CAMERA TRAININGTR 783 CC 150-2119-4201 426.39 153-2106-5405 426.39 ESCUTIA/BODY WORN CAMERA TRAININGTR 783 CC 150-2119-4201 333.25 153-2106-5405 333.25 ESCUTIA/BODY WORN CAMERA TRAININGTR 783 CC 150-2119-4201 19.16 153-2106-5405 19.16 YOUNG/BODY WORN CAMERA TRAININGTR 784 CC 150-2119-4201 426.39 153-2106-5405 426.39 YOUNG/BODY CAMERA TRAINING/AIRFARE/INSTR 784 CC 150-2119-4201 464.75 153-2106-5405 464.75 YOUNG/BODY WORN CAMERA TRAINING/TRIP INSTR 784 CC 150-2119-4201 30.21 153-2106-5405 30.21 YOUNG/BODY CAMERA CONFERENCE REGISTRTR 785 CC 001-3302-4317 599.00 YOUNG/AXON BODY CAMERA CONF/TRIP INSTR 785 CC 001-3302-4317 22.75 YOUNG/AXON BODY CAMERA CONFERENCETR 785 CC 001-3302-4317 896.06 YOUNG/AXON BODY CAMERA CONFERENCETR 785 CC 001-3302-4317 302.60 ESCUTIA/CALPAC QUARTERLY MEETING/AIRFARETR 786 CC 001-2101-4317 334.60 ESCUTIA/CALPAC QUARTERLY MEET/INSURANCETR 786 CC 001-2101-4317 21.75 DUCLOS/ANNUAL MUNICIPAL SEMINAR REGISTRTR 787 CC 001-1101-4317 600.00 CITY-RELATED EVENT ADS 2/11-3/10/19~TransIDEnding9252 CC 001-1201-4201 45.21 Total : 24,714.8403353 91778 4/25/2019 SBCU VISA PO 33108 CC GAGLIA/ORGANIZATIONAL SKILLS TRAINING03353 04/25/2019 Check Register CITY OF HERMOSA BEACH 13 6:20:44PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 91778 4/25/2019 (Continued)SBCU VISA03353 001-2101-4317 179.00 Total : 179.0003353 91779 4/25/2019 SCOTTISH FIDDLERS Receipt 2001146.003 DAMAGE DEPOSIT REFUND05176 001-2111 500.00 Total : 500.0005176 91780 4/25/2019 SIDRICK, BRAD M.Parcel 4184-025-077 STREET LIGHT TAX REBATE20395 105-3105 24.61 Total : 24.6120395 91781 4/25/2019 SOLID WASTE ASSOCIATION OF NOR 2020-974650 MORRIS/MEMBERSHIP DUES/APR19-MAR2019306 001-1201-4315 253.00 Total : 253.0019306 91782 4/25/2019 SOURCE GRAPHICS INC 95348 LARGE FORMAT PRINTER/MAINT/MAR19-MAR2013761 715-1206-4201 1,644.80 LARGE FORMAT SCANNER/MAINT/MAR19-MAR2095349 715-1206-4201 1,895.00 Total : 3,539.8013761 91783 4/25/2019 SPCALA 2019-0331 (PO 14433)ANIMAL SERVICES/MAR1918821 001-3302-4201 400.00 Total : 400.0018821 91784 4/25/2019 SPECTRUM BUSINESS 0046247041219 CITY HALL CABLE/MAY1920236 715-4204-4201 103.63 1301 HERMOSA/RCC CONNECTION/MAY190350359041119 001-2101-4304 139.99 PD COMPUTER CIRCUITS/MAY190352413041219 001-2101-4304 258.89 Total : 502.5120236 91785 4/25/2019 SPRINT 269424317-208 PD TRUNK MODEM 11/MAR1910098 153-2106-4201 35.00 COMM RES/CELL PHONES/MAR19551834312-208 001-4601-4304 161.84 Total : 196.8410098 04/25/2019 Check Register CITY OF HERMOSA BEACH 14 6:20:44PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 91786 4/25/2019 SRK PROMOTIONAL ADVERTISING 4219 PARKING METER CUSTOM PAPER ROLLS15398 001-3302-4201 941.00 Total : 941.0015398 91787 4/25/2019 TORRANCE, CITY OF 2019-00153058 INTEROPERABILITY NETWORK MEMBERSHIP16533 001-1550 15,193.77 Total : 15,193.7716533 91788 4/25/2019 TRIANGLE HARDWARE 686768 thru 773536 MAINTENANCE SUPPLIES/APR1900123 001-3104-4309 942.86 001-3302-4309 45.71 001-4204-4309 1,977.07 105-2601-4309 924.48 301-8609-4201 1,897.92 301-8650-4201 458.44 715-4206-4309 138.31 001-2021 248.23 001-2022 -248.23 Total : 6,384.7900123 91789 4/25/2019 VERIZON WIRELESS LA 9827951161 CD/CELL PHONES/MAR1903209 001-4201-4304 158.11 EMERGENCY MANAGER/CELL PHONE/MAR199827997944 001-1201-4304 53.74 PD TRUNK MODEMS/APR199828285882 001-2101-4304 418.11 Total : 629.9603209 91790 4/25/2019 WEBB, JONATHAN PO 33255 DISMISSED PARKING CITATION NO. 4000306021309 001-3302 38.00 Total : 38.0021309 91791 4/25/2019 WESTERN GRAPHIX 51702 REQ 768270/EMPLOYEE ID CARDS/JAN19-APR1902873 001-1203-4305 139.71 Total : 139.7102873 91792 4/25/2019 YOUNG, JONATHAN TR 784/PO 33264 REIMB/BODY WORN CAMERA TRAINING21283 150-2119-4201 58.73 153-2106-5405 58.73 04/25/2019 Check Register CITY OF HERMOSA BEACH 15 6:20:44PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 117.46 91792 4/25/2019 YOUNG, JONATHAN21283 91793 4/25/2019 YOUNGBLOOD AND ASSOCIATES, ERVIN L 3713A (PO 14355) POLYGRAPH EXAM/APR1919574 001-2101-4201 350.00 Total : 350.0019574 91794 4/25/2019 ZUMAR INDUSTRIES INC 83016/Mat Req 773589 STREET SIGN MAINT/18 PERFORATED TUBES01206 001-3104-4309 946.32 Total : 946.3201206 130149568 4/24/2019 SOCAL GAS 4/25/19 Check Run GAS BILLS/MAR1900170 001-4204-4303 348.70 Total : 348.7000170 Bank total : 834,136.54 70 Vouchers for bank code :boa 834,136.54Total vouchers :Vouchers in this report 70 "I hereby certify that the demands or claims covered by the checks listed on pages 1 to 15 inclusive, of the check register for 4/25/19 are accurate funds are available for payment, and are in conformance to the budget." By Finance Director Date 5/2/19 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 19-0288 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 14, 2019 ACCEPTANCE OF DONATIONS (Finance Director Viki Copeland) Recommended Action: Staff recommends that the City Council accept the donations received by the City to be used for the purpose noted. DATE DONOR AMOUNT PURPOSE April 24, 2019 Woman’s Club of Hermosa Beach $500.00 New Canine (Police K-9 Program) April 29, 2019 Tom C. Pickard & Co., Inc.$200.00 2019 Safety Fair May 6, 2019 SP Corporate Services LLC $2,000.00 2019 Safety Fair Respectfully Submitted by: Viki Copeland Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 5/10/2019Page 1 of 1 powered by Legistar™ City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 19-0301 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 14, 2019 ACTION MINUTES OF THE PARKS, RECREATION AND COMMUNITY RESOURCES ADVISORY COMMISSION MEETING OF MARCH 5, 2019 AND APRIL 2, 2019 Recommended Action: Staff recommends that the City Council receive and file the action minutes of the Parks, Recreation and Community Resources Advisory Commission meeting of March 5, 2019 and April 2, 2019. Attachments: Minutes of March 5, 2019 and April 2, 2019 Approved: Kelly Orta, Community Resources Manager City of Hermosa Beach Printed on 5/10/2019Page 1 of 1 powered by Legistar™ MINUTES REGULAR MEETING of the PARKS, RECREATION AND COMMUNITY RESOURCES ADVISORY COMMISSION Tuesday, March 5, 2019 – Council Chambers, City Hall 1315 Valley Drive – 7:00 P.M. Parks, Recreation and Community Resources Advisory Commission Robert Rosenfeld Jani Lange Lauren Pizer Mains Jessica Guheen Barbara Ellman Parks, Recreation and Community Resources Advisory Commission agendas and staff reports are available for review on the City’s web site at www.hermosabch.org Written materials distributed to the Parks, Recreation and Community Resources Advisory Commission within 72 hours of the meeting are available for public inspection immediately upon distribution in the Community Resources Department during norma l business hours from Monday through Thursday, 7:00 a.m. - 6:00 p.m. 1. Call to Order 2. Pledge of Allegiance 3. Roll Call Present: Commissioners Rosenfeld, Lange, Pizer Mains, Guheen, and Ellman. Community Resources Manager Kelly Orta and Recreation Coordinator Lisa Nichols. 4. Announcements 5. Presentations A. None 6. Public Comment Anyone wishing to address the Commission on items pertaining to parks and recreation that are not listed on the agenda may do so at this time. The Brown Act generally prohibits the Commission from taking action on any matter not listed on the posted agenda. Comments from the public are limited to three minutes per speaker. Please sign your name on the sign-in sheet at the conclusion of your comments. Coming forward to address the Commission at this time: (00:08:38) Brett Spicer, Hermosa Beach resident Haus Griger, Hermosa Beach resident Doug Gizzi, Hermosa Beach resident Brian Pettigrew, Hermosa Beach resident Rajeev Rao, Hermosa Beach resident Vimarsh Bakaya, Hermosa Beach resident Bryan Libby, Hermosa Beach resident Dan Zipp, Hermosa Beach resident 7. Correspondence A. None 8. Consent Calendar A. Approval of the Regular Meeting Action Minutes of February 5, 2019 B. Approval of the January, 2019 Activity Reports D. Approval of the addition of Pets in the Park on Saturday, May 4 at Valley Park to the 2019 Special Event Calendar E. Approval of the addition of the SKECHERS Pier to Pier Friendship Walk on Sunday, October 27 on the Strand to the 2019 Special Event calendar F. Approval of the addition of the Los Angeles Brain Freeze on Saturday, November 2 on Pier Plaza and the Strand to the 2019 Special Event Calendar Commissioner Guheen pulled Item C. Motion by Commissioner Pizer Mains to approve Items A, B, D, E, and F. Commissioner Lange seconded the motion. Motion passed with a 5-0 vote. 9. Items Removed from the Consent Calendar for Separate Discussion C. Receive and File Updates Regarding City Council Items Previously on the Commission’s Agenda Coming forward to address the Commission at this time: (00:35:19) Michelle Lafigliola, Hermosa Beach resident Motion by Commissioner Guheen to approve Item C. Commissioner Lange seconded the motion. Motion passed with a 5-0 vote. 10. Public Hearings A. None 11. Matters for Commission Consideration A. Consideration to Reschedule the Regular June 4 Commission Meeting to an Alternate Date Recommendation: Staff recommends that the Commission consider rescheduling the regular June 4 Commission meeting to an alternate date Motion by Commissioner Lange to reschedule the regular June 4 Commission meeting to June 10. Commissioner Pizer Mains seconded the motion. Motion passed with a 4 -0 vote. Commissioner Guheen abstained. 12. Commissioner’s Reports A. Subcommittees i. Special Event (Lange and Ellman) ii. Community Theatre (Lange) Motion by Commissioner Ellman to nominate Commissioner Pizer Mains to serve on the Community Theatre Subcommittee. Commissioner Rosenfeld seconded the motion. Motion passed with a 5-0 vote. iii. Municipal Leases (Rosenfeld and Pizer Mains) iv. Community Resources Department Use Policies (Ellman and Guheen) B. Commission Liaison Roles i. Surfers Walk of Fame ii. Access Hermosa 13. Items Requested by Commissioners Commissioner Rosenfeld requested a future meeting inviting non-profits who utilize City facilities to attend, to allow time for them to provide updates to the Commission on their organization’s status and future goals. 14. Other Matters A. Staff Items i. Update on the Summer Concert Series RFP B. Commissioner Items 15. Adjournment Motion by Commissioner Pizer Mains to adjourn the meeting. Commissioner Guheen seconded the motion. Motion passed with a 5-0 vote. MINUTES REGULAR MEETING of the PARKS, RECREATION AND COMMUNITY RESOURCES ADVISORY COMMISSION Tuesday, April 2, 2019 – Council Chambers, City Hall 1315 Valley Drive – 7:00 P.M. Parks, Recreation and Community Resources Advisory Commission Robert Rosenfeld Jani Lange Lauren Pizer Mains Jessica Guheen Barbara Ellman Parks, Recreation and Community Resources Advisory Commission agendas and staff reports are available for review on the City’s web site at www.hermosabch.org Written materials distributed to the Parks, Recreation and Community Resources Advisory Commission within 72 hours of the meeting are available for public inspection immediately upon distribution in the Community Resources Department during norma l business hours from Monday through Thursday, 7:00 a.m. - 6:00 p.m. Due to the lack of a quorum, the regular meeting of the Parks, Recreation and Community Resources Advisory Commission of the City of Hermosa Beach, California, was cancelled. City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 19-0296 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 14, 2019 ACTION MINUTES OF THE EMERGENCY PREPAREDNESS ADVISORY COMMISSION MEETING OF MARCH 4, 2019 Recommended Action: Staff recommends that the City Council receive and file the action minutes of the Emergency Preparedness Advisory Commission meeting of March 4, 2019. Attachments: Minutes of March 4, 2019 City of Hermosa Beach Printed on 5/10/2019Page 1 of 1 powered by Legistar™ 1 EMERGENCY PREPAREDNESS ADVISORY COMMISSION MONDAY, March 4, 2019 - 7:00 P.M. Meeting Minutes CALL TO ORDER - Present: Chair Gila Katz, Vice-Chair Buckland, Commissioners Alan Benson, Michael Detoy, and Nadine Skye-Davis. Absent: Commissioner William Hallett Department Representatives: Jeff Robinson, Area G DMAC and Officer Faulk Start Time: Meeting began at 7:06 p.m. PLEDGE OF ALLEGIANCE – Officer Faulk ANNOUNCEMENTS – 1. The City of Los Angeles deployed the Shake Alert LA app which allows community members to receive early warning notifications for earthquakes. 2. Chair Katz thanked Mrs. Villanueva for the hard work that was put into the presentation for the Joint City Council and EPAC study session on January 14, 2019. 3. Chair Katz thanked the Hermosa Beach City Council for the memorial ceremony held for Mr. Julian Katz on February 12, 2019. Council will be naming a number of bike sharrows in his honor. 4. Redondo Beach leadership community will be hosting a service to honor Mr. Katz on Friday, March 8, 2019. The City will name a number of bike sharrows in Mr. Katz honor. 5. The Community-wide Garage Sale will be held on Saturday, March 30, 2019 from 7 a.m. – 12 noon and the donation center will be open from 11:30 a.m. – 4 p.m. Please register online at www.hermosabch.org/communitygaragesale. 6. CERT Basic training begins on Saturday, March 9, 2019 from 9 a.m. – 5 p.m. in Classroom 4 at South Park. 7. Tsunami Preparedness week will be held March 25 – 29, 2019. Residents and visitors are encouraged to locate the tsunami evacuation signs within the community, to learn more about the impact’s tsunamis will have on the community and how to pre pare themselves for tsunamis. 8. Volunteers Appreciation week will begin April 14, 2019. The City of Hermosa Beach Volunteer Appreciation luncheon will be held on April 13, 2019 in Council Chambers. PUBLIC PARTICIPATION – None PRESENTATIONS – None MATTERS FOR COMMISSION CONSIDERATION 1. APPROVAL OF MINUTES FROM THE MEETING OF JANUARY 7, 2019 Commissioner Benson motioned the approval of the EPAC meeting minutes for the meeting of January 7, 2019. Vice-Chair Buckland seconded the motion and the motion was approved. 2. ROLE OF THE EPAC COMMISSION. THE ROAD AHEAD, CONSIDERING THE SHORT-TERM AND LONG-TERM GOALS FOR THE COMMISSION Commissioner Benson began the discussion regarding the role of EPAC as a follow up to the joint study session with City Council on January 14, 2019. He stated that stakeholders need to sit down and have a discussion regarding how to move the volunteers and community in the same direction as it relates to disaster preparedness. There are 20,000 residents with 8,000 to 9,000 households. 2 In addition, identifying resources, manpower, training needs, and promotional materials are essential in order to address the plan to develop work product. GOALS: 1. Conduct outreach utilizing subcommittees focused on pets, businesses, individual preparedness. 2. Identify resources needed to address the goal. 3. Plan neighborhood events to achieve the outreach goal. Host six trainings per year in Council chambers and within the Neighborhood Watch meetings. 4. Meet with stakeholders (Department Heads, Police Department, Fire Department, City Manager, and Emergency Service Coordinator) one to two times per year to evaluate effectiveness of the program. This would be similar to the Community-wide garage sale. Once volunteers are on board, then the commission subcommittees can participate in the program and participate resources based on knowledge of animals, businesses, etc.) The program would be fairly basic, inexpensive and could utilize already existing resources within the City. Vice-Chair Buckland likes the idea of utilizing CERT volunteers as the ambassadors to promote the plan. CERT volunteers are already interested in emergency preparation. Commissioner Benson stated that there will be participants who would participate in the CERT training. Meeting with the leaders of volunteer groups, commissioners and stakeholders to help with providing structure to the overall program. Chair Katz requested that one of the commissioners work with the faith-based community as they have a large community and know who may need assistance. She also suggested a commissioner work with the schools not only Hermosa Beach School District but pre- school, private schools and others. She also stated City officials cannot collect a list of names for those who may need assistance, but commissioners can and need to start compiling the list and provide it to the police department. Chair Katz stated that there is not a structure for assisting the homeless population during a disaster. A commissioner should begin working with the homeless population to identify potential needs. Chair Katz stated that there are members in the community who can’t carry sandbags therefore they cannot prepare themselves for large amounts of rain. Map Your Neighborhood is a program that neighborhoods could implement to prepare themselves and identify needs. Commissioner Benson stated that the community will not have quick hitting tornados but that the City will be impacted by earthquakes that impact the community without notice. A community siren could assist with warning and notif ying the community. Cell phones will not be available during a disaster due to the increase in usage. Commissioner Skye -Davis stated that the early warning labs utilizes the internet to send out messages. Commissioner Benson stated that those in Paradise had no warning to evacuate the area therefore a back up form of communication is needed. Officer Faulk stated that IPhones have an option to allow emergency alerts to be sent to the phone. Amber alerts and IPAWS are sent via the County of Los Angeles Sheriff’s office. It was stated that community wide outreach is needed regarding disaster notifications. Chair Katz is a volunteer of the Disaster Healthcare Volunteer. EPAC needs to ensure emergency notification awareness is created within the community. REPORTS 3. FIRE DEPARTMENT REPORT Mrs. Villanueva stated that Station 100 participated in the Read Across America event on March 1, 2019 and that they will participate in the St. Patrick’s Day parade on March 16, 2019. In addition, Los Angeles County Fire Department will be participating in the pre-planning meeting for St. Patrick’s Day parade and Hearts of Hermosa events. 4. POLICE DEPARTMENT REPORT Officer Faulk reminded residents to lock vehicle doors and do not leave anything in vehicles as there has been a rash of vehicle break ins. 5. OFFICE OF DISASTER MANAGEMENT – AREA G REPORT (South Bay Area of Los Angeles County). Mr. Robinson will host section specific training in March and April for all Area G cities. Mr. Robinson encourages residents to prepare for the impending rain that could potential cause water spouts in the community. 6. CITY EMERGENCY MANAGER’S REPORT - Brandy Villanueva, Emergency Manager Mrs. Villanueva provided a written emergency manager report and highlighted the following: 1. Safety Fair planning has begun. The event will be held on Saturday, June 1, 2019. 2. Mrs. 3 Villanueva provided an emergency preparedness presentation to Leadership Hermosa Beach on January 17. 3 Mrs. Villanueva attended a presentation titled The First 48: A Crisis in Ventura County which highlighted the responses, impacts and recovery aspects from the Board er line Shooting and the Woosley Fire. 4. Mrs. Villanueva attended California State Training Institute’s Basic Public Information Officer training in the City of Los Angeles. 7. HERMOSA BEACH CERT PROGRAM - Brandy Villanueva, Emergency Manager Mrs. Villanueva provided a written Hermosa Beach CERT report and highlighted the following: 1. Basic CERT training will be held on March 9, 16, 23 from 9 a.m. – 5 p.m. in Classroom 4 at South Park. At the time of the March EPAC meeting, there were 25 participants registered for the course. 2. The first quarterly training of 2019 was held on January 17, 2019 which reviewed ICS forms to ensure volunteers understand the purpose of the form and how it will impact their role during a disaster. 3. April 16, 2019 at 7 p.m. will be next HbCERT quarterly training.3. The first educational booth for CERT will be held at the Pets in the Park event in May. 8. HERMOSA BEACH AMATEUR RADIO ASSOCIATION (HBARA) - Commissioner Hallett Commissioner Hallett was unable to connect with HBARA. 9. HERMOSA BEACH VOLUNTEERS IN POLICING (VIP) – Vice-Chair Dave Buckland There is one new volunteer for the Volunteer in Policing program totaling eleven volunteers. The new volunteer is interested in patrol operations. COMMISSIONER REPORTS 10. BUSINESS PREPAREDNESS OUTREACH – Commissioner Detoy Commissioner Detoy stated that some modifications have been made to the documents and he continues to look for funding for the program. 11. Community-Wide Emergency Alert System –Commissioner Hallett Chair Katz stated that Commissioner Hallett is committed to completing this project. She stated that Commissioner Hallett informed her that there has been funding raised for the purchase and installation of the siren and requested that Mrs. Villanueva reach out to Commissioner Hallett to determine the amount raised. Mrs. Villanueva stated that she submitted a request for funding through California Office of Emergency Services in September of 2018 to fund the purchase and installation of the siren along with an educational campaign. The current timeline for approval is six to nine months. 12. Promotion of Community Emergency Response Team (CERT) – Commissioner Buckland/Commissioner Skye-Davis In February of 2019, a debriefing of the Los Angeles County Equine Response Team deployment at the Woosley Fire was held. The debriefing focused on what worked and didn’t at each shelter location, shelter management, and provided equine response team updates. The Woosley Fire was the largest response for Los Angeles County Animal Care and Control. The meeting was in Agoura Hills. Commissioner Skye-Davis stated that the team is preparing for a very active fire season due to the new plant growth in the area. As a reminder to the residents, please build a kit, make a plan for not only family but for pets as well and get involved by volunteering either with the Equine Response Team and with South Bay Animal CERT. One of the South Bay Animal CERT volunteers was recognized for their service as a shelter manager at Pierce College during the Woosley Fire. Some trainings recently offered by South Bay Animal CERT include shelter set-up, identifying health issues, the items best suited for a CERT backpack and what should be included in a pet preparedness kit. There will be a tabletop exercise on shelter operations and a training on how to create tranquility and calmness in a chaotic environment in the near future. The South Bay Bird Society will be giving a presentation on how to prepare for emergencies for birds. Commissioner Skye-Davis will be speaking to a local girl scout troop regarding pet preparedness. Chair Katz encourages residents to ensure their animals have a microchip. When she responded to Hurricane Katrina, there were over 1,000 animals who did not have a microchip making it difficult to reunite the animals with their owners. Chair Katz requested a demonstration on what to put into an 4 animal preparedness kit at the May meeting. She also stated that the Red Cross does the pillow case program for not only kids but for animals as well. 13. Community Wide Emergency Preparedness Subcommittee – Chair Katz/Commissioner Benson Commissioner Benson stated that the subcommittee provided the update during item number 2 Role of EPAC. COMMISSION MEMBER REOUESTS FOR FUTURE AGENDA ITEMS • Commissioner Benson requested to have his requested agenda item “Access and mobility issues as it relates to Emergency Preparedness in Hermosa Beach” kept in the future agenda items. 14. ADJOURNMENT • Chair Katz requested that the community gets to know their neighbors. • Chair Katz asked the location of where to pick up sandbags. Mrs. Villanueva stated sandbags can be picked up during business hours at the City yard and after hours and the weekends at the Fire Stations. Sandbags are generally pre-filled but if demand is high and the pre-filled bags are gone, then residents will need to fill their own bags. The recommendation is to bring someone to assist as the bags are heavy. In addition, place a towel and/or blanket down in the vehicle prior to loading the sandbags as the bags may leak sand. • Vice Chair Buckland motioned to adjourn the meeting and Commissioner Benson seconded the motion. All were in favor of adjourning the meeting at 8:08 p.m. • Meeting adjourned at 8:08 p.m. City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 19-0278 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 14, 2019 SUBJECT: FINAL MAP NO. 74969 (C.U.P. CON NO. 17-4, PDP NO. 17-4) LOCATION: 1703 MANHATTAN AVENUE APPLICANT(S): GREGORY & LEIGH RICHART AND DANIEL & LISA NGUYEN REQUEST: TO ADOPT A RESOLUTION APPROVING FINAL PARCEL MAP FOR A TWO-UNIT RESIDENTIAL CONDOMINIUM PROJECT (Community Development Director Ken Robertson) Recommended Action: Staff recommends that the City Council: 1.Approve Final Parcel Map No. 74969, which is consistent with the approved Vesting Tentative Parcel Map; and 2.Request the City Clerk to endorse the certificate for said map. Background: The Planning Commission approved a Conditional Use Permit for a two-unit residential condominium project and Vesting Tentative Parcel Map No.74969 at its July 18,2017 meeting.The project is currently under construction. Process: Once a map has been tentatively approved by the Planning Commission,copies of the tentatively approved map must be submitted to the L.A.County Engineer,who is contracted by the City,to review the map for its technical correctness,pursuant to Section 66442(a)(4)of the State Subdivision Map Act. An applicant has two years from the date of tentative map approval to submit for final map approval. Typically,applicants do not submit for final map approval until the project is near completion and ready to be sold. Final maps must be submitted to the City Council and must be approved by the City Council,“...if it conforms to all the requirements of [Subdivision Map Act]and any local subdivision ordinance applicable at the time of approval or conditional approval of the tentative map and any rulings made City of Hermosa Beach Printed on 5/10/2019Page 1 of 2 powered by Legistar™ Staff Report REPORT 19-0278 applicable at the time of approval or conditional approval of the tentative map and any rulings made thereunder....” pursuant to Section 66458(a) of the State Subdivision Map Act. Analysis: Staff reviewed the Final Parcel Map and found it substantially consistent with the Vesting Tentative Parcel Map approved by the Planning Commission and in conformance with the State Subdivision Map Act. General Plan Consistency: Approval of the final map is the final procedural step in the process to build and occupy this new development.It allows for the division of ownership of the units for this project that has already been evaluated for its consistency with PLAN Hermosa by the Planning Commission.Relevant Policies that continue to relate this project and its final ownership and occupancy are listed below: Land Use Element:Goal 2.Neighborhoods provide for diverse needs of residents of all ages and abilities, and are organized to support healthy and active lifestyles. ·Balanced neighborhoods.Promote a diverse range of housing unit types and sizes,within the allowed densities. ·2.5 Neighborhood preservation.Preserve and enhance the quality of residential neighborhoods by avoiding or abating the intrusion of disruptive,nonconforming buildings and uses. ·2.6 Diversity of building types and styles.Encourage a diversity of building types and styles in areas designated for multi-family housing ranging from duplex/triplex/fourplex to courtyard housing to multi-family housing projects. Fiscal Impact: There are no financial implications to the City at this time. Attachments: 1.Proposed Resolution 2.Final Map No. 74969 Respectfully Submitted by:Kathy Khang, Assistant Planner Concur:Ken Robertson, Community Development Director Noted for Fiscal Impact: Viki Copeland, Finance Director Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 5/10/2019Page 2 of 2 powered by Legistar™ Page 1 of 2 RESOLUTION NO. 19-XXXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING FINAL PARCEL MAP NO. 74969, FOR TWO NEW ATTACHED CONDOMINIUM UNITS, LOCATED AT 1703 MANHATTAN AVENUE IN THE CITY OF HERMOSA BEACH, CALIFORNIA WHEREAS, on July 18, 2017, the Planning Commission of the City of Hermosa Beach conducted a duly noticed public hearing to consider the application of Gregory & Leigh Richart and Daniel & Lisa Nguyen (the “Applicant” hereinafter) for approval of Vesting Tentative Parcel Map No. 74969 and, upon conclusion of said public hearing on July 18, 2017, the Planning Commission adopted its Resolution No. 17-20 approving Vesting Tentative Parcel Map No. 74969. WHEREAS, on April 18, 2019, the Applicant filed an application for approval of Final Parcel Map No. 74969 (the “Application” hereinafter), as described in the title of this Resolution. WHEREAS, pursuant to Municipal Code Section 16.08.040, the City Engineer has reviewed Final Parcel Map No. 74969 and determined that the map is technically correct, conforms to the approved Vesting Tentative Parcel Map and is in compliance with applicable provisions of Title 16 of the Municipal Code and of the Subdivision Map Act. WHEREAS, all legal prerequisites to the adoption of this Resolution have occurred. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The City Council hereby specifically finds that all of the facts set forth in this Resolution are true and correct. SECTION 2. Pursuant to Section 16.08.040 of the Hermosa Beach Municipal Code, the City Council finds the Final Parcel Map to be in substantial conformance with the Vesting Tentative Parcel Map, with Title 7, Division 2, Chapter 3 of the California Government Code and with the applicable provisions of Title 16 of the Municipal Code. Based on the foregoing finding, the Council hereby approves Final Parcel Map No. 74969 as presented. SECTION 3. This Resolution shall take effect immediately. The City Clerk shall certify to the passage and adoption of this Resolution; shall cause the original of the same to be entered Page 2 of 2 among the original resolutions of the City Council; shall make a minute of the passage and adoption thereof in the minutes of the City Council meeting at which the same is passed and adopted; and shall transmit a copy of this Resolution to the Applicant. PASSED, APPROVED and ADOPTED this 14th day of May, 2019. ____________________________________________________________________________ PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: ___________________________________ _____________________________ City Clerk City Attorney City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 19-0275 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 14, 2019 SUBJECT: FINAL MAP NO. 74236 (C.U.P. CON NO. 16-16, PDP NO. 16-18) LOCATION: 959 5TH STREET APPLICANT(S): SBL DEVELOPMENT, LLC C/O ISAAC LAUFER REQUEST: TO ADOPT A RESOLUTION APPROVING FINAL PARCEL MAP FOR A TWO-UNIT RESIDENTIAL CONDOMINIUM PROJECT (Community Development Director Ken Robertson) Recommended Action: Staff recommends that the City Council: 1.Approve Final Parcel Map No.74236, which is consistent with the approved Vesting Tentative Parcel Map; and 2.Request the City Clerk to endorse the certificate for said map. Background: The Planning Commission approved a Conditional Use Permit for a two-unit residential condominium project and Vesting Tentative Parcel Map No.74236 at its April 18,2017 meeting.The project is currently under construction. Process: Once a map has been tentatively approved by the Planning Commission,copies of the tentatively approved map must be submitted to the L.A.County Engineer,who is contracted by the City,to review the map for its technical correctness,pursuant to Section 66442(a)(4)of the State Subdivision Map Act. An applicant has two years from the date of tentative map approval to submit for final map approval. However,the applicant requested for a one-year extension of the Vesting Tentative Parcel Map Parcel No.74236 and the Planning Commission approved the extension to April 18,2020 at the meeting on April 16,2019.Typically,applicants do not submit for final map approval until the project is near completion and ready to be sold. Final maps must be submitted to the City Council and must be approved by the City Council,“...if it conforms to all the requirements of [Subdivision Map Act]and any local subdivision ordinance City of Hermosa Beach Printed on 5/10/2019Page 1 of 2 powered by Legistar™ Staff Report REPORT 19-0275 conforms to all the requirements of [Subdivision Map Act]and any local subdivision ordinance applicable at the time of approval or conditional approval of the tentative map and any rulings made thereunder....” pursuant to Section 66458(a) of the State Subdivision Map Act. Analysis: Staff reviewed the Final Parcel Map and found it substantially consistent with the Vesting Tentative Parcel Map approved by the Planning Commission and in conformance with the State Subdivision Map Act. General Plan Consistency: Approval of the final map is the final procedural step in the process to build and occupy this new development.It allows for the division of ownership of the units for this project that has already been evaluated for its consistency with PLAN Hermosa by the Planning Commission.Relevant Policies that continue to relate this project and its final ownership and occupancy are listed below: Land Use Element:Goal 2.Neighborhoods provide for diverse needs of residents of all ages and abilities, and are organized to support healthy and active lifestyles. ·Balanced neighborhoods.Promote a diverse range of housing unit types and sizes,within the allowed densities. ·2.5 Neighborhood preservation.Preserve and enhance the quality of residential neighborhoods by avoiding or abating the intrusion of disruptive,nonconforming buildings and uses. ·2.6 Diversity of building types and styles.Encourage a diversity of building types and styles in areas designated for multi-family housing ranging from duplex/triplex/fourplex to courtyard housing to multi-family housing projects. Fiscal Impact: There are no financial implications to the City at this time. Attachments: 1.Proposed Resolution 2.Final Map No. 74236 Respectfully Submitted by:Kathy Khang, Assistant Planner Concur:Ken Robertson, Community Development Director Noted for Fiscal Impact: Viki Copeland, Finance Director Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 5/10/2019Page 2 of 2 powered by Legistar™ Page 1 of 2 RESOLUTION NO. 19-XXXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING FINAL PARCEL MAP NO. 74236, FOR TWO NEW DETACHED CONDOMINIUM UNITS, LOCATED AT 959 5TH STREET IN THE CITY OF HERMOSA BEACH, CALIFORNIA WHEREAS, on April 18, 2017, the Planning Commission of the City of Hermosa Beach conducted a duly noticed public hearing to consider the application of SBL Development, LLC C/O Isaac Laufer (the “Applicant” hereinafter) for approval of Vesting Tentative Parcel Map No. 74236 and, upon conclusion of said public hearing on April 18, 2017, the Planning Commission adopted its Resolution No. 17-11 approving Vesting Tentative Parcel Map No. 74236. WHEREAS, on April 22, 2019, the Applicant filed an application for approval of Final Parcel Map No. 74236 (the “Application” hereinafter), as described in the title of this Resolution. WHEREAS, pursuant to Municipal Code Section 16.08.040, the City Engineer has reviewed Final Parcel Map No. 74236 and determined that the map is technically correct, conforms to the approved Vesting Tentative Parcel Map and is in compliance with applicable provisions of Title 16 of the Municipal Code and of the Subdivision Map Act. WHEREAS, all legal prerequisites to the adoption of this Resolution have occurred. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The City Council hereby specifically finds that all of the facts set forth in this Resolution are true and correct. SECTION 2. Pursuant to Section 16.08.040 of the Hermosa Beach Municipal Code, the City Council finds the Final Parcel Map to be in substantial conformance with the Vesting Tentative Parcel Map, with Title 7, Division 2, Chapter 3 of the California Government Code and with the applicable provisions of Title 16 of the Municipal Code. Based on the foregoing finding, the Council hereby approves Final Parcel Map No. 74236 as presented. SECTION 3. This Resolution shall take effect immediately. The City Clerk shall certify to the passage and adoption of this Resolution; shall cause the original of the same to be entered Page 2 of 2 among the original resolutions of the City Council; shall make a minute of the passage and adoption thereof in the minutes of the City Council meeting at which the same is passed and adopted; and shall transmit a copy of this Resolution to the Applicant. PASSED, APPROVED and ADOPTED this 14th day of May, 2019. ____________________________________________________________________________ PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: ___________________________________ _____________________________ City Clerk City Attorney City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 19-0277 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 14, 2019 SUBJECT: FINAL MAP NO. 74237 (C.U.P. CON NO. 16-17, PDP NO. 16-19 LOCATION: 961 5TH STREET APPLICANT(S): SBL DEVELOPMENT, LLC C/O ISAAC LAUFER REQUEST: TO ADOPT A RESOLUTION APPROVING FINAL PARCEL MAP FOR A TWO-UNIT RESIDENTIAL CONDOMINIUM PROJECT (Community Development Director Ken Robertson) Recommended Action: Staff recommends that the City Council: 1.Approve Final Parcel Map No. 74237, which is consistent with the approved Vesting Tentative Parcel Map; and 2.Request the City Clerk to endorse the certificate for said map. Background: The Planning Commission approved a Conditional Use Permit for a two-unit residential condominium project and Vesting Tentative Parcel Map No.74237 at its April 18,2017 meeting.The project is currently under construction. Process: Once a map has been tentatively approved by the Planning Commission,copies of the tentatively approved map must be submitted to the L.A.County Engineer,who is contracted by the City,to review the map for its technical correctness,pursuant to Section 66442(a)(4)of the State Subdivision Map Act. An applicant has two years from the date of tentative map approval to submit for final map approval. However,the applicant requested for a one-year extension of the Vesting Tentative Parcel Map Parcel No.74237 and the Planning Commission approved the extension to April 18,2020 at the meeting on April 16,2019.Typically,applicants do not submit for final map approval until the project is near completion and ready to be sold. Final maps must be submitted to the City Council and must be approved by the City Council,“...if it conforms to all the requirements of [Subdivision Map Act]and any local subdivision ordinance City of Hermosa Beach Printed on 5/10/2019Page 1 of 2 powered by Legistar™ Staff Report REPORT 19-0277 conforms to all the requirements of [Subdivision Map Act]and any local subdivision ordinance applicable at the time of approval or conditional approval of the tentative map and any rulings made thereunder....” pursuant to Section 66458(a) of the State Subdivision Map Act. Analysis: Staff reviewed the Final Parcel Map and found it substantially consistent with the Vesting Tentative Parcel Map approved by the Planning Commission and in conformance with the State Subdivision Map Act. General Plan Consistency: Approval of the final map is the final procedural step in the process to build and occupy this new development.It allows for the division of ownership of the units for this project that has already been evaluated for its consistency with PLAN Hermosa by the Planning Commission.Relevant Policies that continue to relate this project and its final ownership and occupancy are listed below: Land Use Element:Goal 2.Neighborhoods provide for diverse needs of residents of all ages and abilities, and are organized to support healthy and active lifestyles. ·Balanced neighborhoods.Promote a diverse range of housing unit types and sizes,within the allowed densities. ·2.5 Neighborhood preservation.Preserve and enhance the quality of residential neighborhoods by avoiding or abating the intrusion of disruptive,nonconforming buildings and uses. ·2.6 Diversity of building types and styles.Encourage a diversity of building types and styles in areas designated for multi-family housing ranging from duplex/triplex/fourplex to courtyard housing to multi-family housing projects. Fiscal Impact: There are no financial implications to the City at this time. Attachments: 1.Proposed Resolution 2.Final Map No. 74237 Respectfully Submitted by:Kathy Khang, Assistant Planner Concur:Ken Robertson, Community Development Director Noted for Fiscal Impact: Viki Copeland, Finance Director Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 5/10/2019Page 2 of 2 powered by Legistar™ Page 1 of 2 RESOLUTION NO. 19-XXXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING FINAL PARCEL MAP NO. 74237, FOR TWO NEW DETACHED CONDOMINIUM UNITS, LOCATED AT 961 5TH STREET IN THE CITY OF HERMOSA BEACH, CALIFORNIA WHEREAS, on April 18, 2017, the Planning Commission of the City of Hermosa Beach conducted a duly noticed public hearing to consider the application of SBL Development, LLC C/O Isaac Laufer (the “Applicant” hereinafter) for approval of Vesting Tentative Parcel Map No. 74237 and, upon conclusion of said public hearing on April 18, 2017, the Planning Commission adopted its Resolution No. 17-12 approving Vesting Tentative Parcel Map No. 74237. WHEREAS, on April 22, 2019, the Applicant filed an application for approval of Final Parcel Map No. 74237 (the “Application” hereinafter), as described in the title of this Resolution. WHEREAS, pursuant to Municipal Code Section 16.08.040, the City Engineer has reviewed Final Parcel Map No. 74237 and determined that the map is technically correct, conforms to the approved Vesting Tentative Parcel Map and is in compliance with applicable provisions of Title 16 of the Municipal Code and of the Subdivision Map Act. WHEREAS, all legal prerequisites to the adoption of this Resolution have occurred. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The City Council hereby specifically finds that all of the facts set forth in this Resolution are true and correct. SECTION 2. Pursuant to Section 16.08.040 of the Hermosa Beach Municipal Code, the City Council finds the Final Parcel Map to be in substantial conformance with the Vesting Tentative Parcel Map, with Title 7, Division 2, Chapter 3 of the California Government Code and with the applicable provisions of Title 16 of the Municipal Code. Based on the foregoing finding, the Council hereby approves Final Parcel Map No. 74237 as presented. SECTION 3. This Resolution shall take effect immediately. The City Clerk shall certify to the passage and adoption of this Resolution; shall cause the original of the same to be entered among the original resolutions of the City Council; shall make a minute of the passage and Page 2 of 2 adoption thereof in the minutes of the City Council meeting at which the same is passed and adopted; and shall transmit a copy of this Resolution to the Applicant. PASSED, APPROVED and ADOPTED this 14th day of May, 2019. ____________________________________________________________________________ PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: ___________________________________ _____________________________ City Clerk City Attorney City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 19-0283 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 14, 2019 REVIEW OF SUBMITTAL OF THE 2018 HERMOSA BEACH HOUSING ELEMENT ANNUAL PROGRESS REPORT (Community Development Director Ken Robertson) Recommended Action: Staff recommends that the City Council: 1.Receive and file the 2018 Housing Element Annual Progress Report; and 2.Direct staff to submit the report to the California Department of Housing and Community Development. Executive Summary: State law requires each jurisdiction to prepare and file Annual Progress Reports (APRs)with the California Department of Housing and Community Development (HCD)describing housing production and the status of Housing Element program implementation.APRs must be prepared using the format established by HCD and be reviewed by the City Council at a public meeting prior to submittal to HCD. Attached for City Council review is the Housing Element APR for calendar year 2018 (Attachment 1). The Housing Element covering the 2013-2021 planning period was adopted by the City Council and certified by HCD as being in full compliance with state law in 2014.The next update to the Housing Element will be due in 2021. Background: The attached housing production data is prepared using the forms as required by HCD.It reflects the typical pattern in Hermosa Beach where the annual net increase in housing is relatively small,as new projects typically replace existing housing units, or the net increase is only one or two units. The data also reflects the emerging trend of the construction of Accessory Dwelling Units (ADUs). Five ADUs were permitted in 2018. City of Hermosa Beach Printed on 5/9/2019Page 1 of 2 powered by Legistar™ Staff Report REPORT 19-0283 General Plan Consistency: Annual Progress Reports are required by Government Code Section 65400 and part of the City’s responsibility to implement the Housing Element of the General Plan.This report and associated recommendations have been evaluated for their consistency with the City’s General Plan.Relevant Policies are listed below: Land Use Element Goal 2. Neighborhoods provide for diverse needs of residents of all ages and abilities,and are organized to support healthy and active lifestyles. ·2.3 Balanced neighborhoods.Promote a diverse range of housing unit types and sizes,within the allowed densities. Housing Element Issue Area No. 3 Provision of Adequate Sites for New Housing.The majority of the City underwent development during the early 1900s.More intensive development followed,and this intensification has occurred up to the present time.There are few vacant parcels of land remaining in the City,and the majority of the residential construction that has occurred involved the “recycling”of individual properties. Nevertheless,the City of Hermosa Beach will continue to explore potential sites for residential development as a means to achieve a variety and diversity of housing types. ·Policy 3.1 The City will evaluate new development proposals in light of the community's environmental resources and values,the capacity of the public infrastructure to accommodate the projected demand, and the presence of environmental constraints. ·Policy 3.2 The City will continue to evaluate the General Plan and zoning to ensure residential development standards are adequate to serve future development. Fiscal Impact: There is no fiscal impact associate with filing this report. Attachments: 2018 Annual Progress Report Respectfully Submitted by: Ken Robertson, Community Development Director Noted for Fiscal Impact: Viki Copeland, Finance Director Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 5/9/2019Page 2 of 2 powered by Legistar™ Jurisidiction NameReporting Calendar YearFirst NameLast NameTitleEmailPhoneStreet AddressCityZipcodev 3_6_191315 Valley DriveHermosa Beach90254Please Start HereSubmittal InstructionsHousing Element Annual Progress Reports (APRs) forms and tables must be submitted to HCD and the Governor's Office of Planning and Research (OPR) on or before April 1 of each year for the prior calendar year; submit separate reports directly to both HCD and OPR pursuant to Government Code section 65400. There are two options for submitting APRs: 1. Online Annual Progress Reporting System (Preferred) - This enters your information directly into HCD’s database limiting the risk of errors. If you would like to use the online system, email APR@hcd.ca.gov and HCD will send you the login information for your jurisdiction. Please note: Using the online system only provides the information to HCD. The APR must still be submitted to OPR. Their email address is opr.apr@opr.ca.gov.2. Email - If you prefer to submit via email, you can complete the excel Annual Progress Report forms and submit to HCD at APR@hcd.ca.gov and to OPR at opr.apr@opr.ca.gov. Please send the Excel workbook, not a scanned or PDF copy of the tables.General Information 2018Hermosa BeachContact InformationKim ChafinPlanning Managerkchafin@hermosabch.org(310) 318-0242Mailing AddressAnnual Progress Report January 2019 JurisdictionHermosa BeachReporting Year2018(Jan. 1 - Dec. 31)Date Application SubmittedTotal Approved Units by ProjectTotal Disapproved Units by ProjectStreamlining Notes234678 9 10Prior APN+Current APN Street AddressProject Name+Local Jurisdiction Tracking ID+Unit Category(SFA,SFD,2 to 4,5+,ADU,MH)TenureR=RenterO=OwnerDate Application SubmittedVery Low-Income Deed RestrictedVery Low-Income Non Deed RestrictedLow-Income Deed RestrictedLow-Income Non Deed RestrictedModerate-Income Deed RestrictedModerate- Income Non Deed RestrictedAboveModerate-IncomeTotal PROPOSED Units by ProjectTotal APPROVED Units by projectTotal DISAPPROVED Units by Project (Auto-calculated Can Be Overwritten)Was APPLICATION SUBMITTED Pursuant to GC 65913.4(b)? (SB 35 Streamlining) Notes+Summary Row: Start Data Entry Below36 36 34 24187014043847 Bard Street SFA O 12/6/201822 2Noapplication pending4181024007 222 and 220 27th Street SFA O 8/27/2018222 No4185006018 825 15th Street SFA O8/30/2018222 No4187013007 821 Loma Drive SFA O 8/9/2018222 No4185007024 945 15th Street SFA O 9/11/2018222 No41830160071602 Loma Drive SFA O 8/15/2018222 No4186012004945 7th Street SFA O 2/21/2017222 No4188013046226 2nd Street SFA O 4/24/2017333 No41870190411100 Loma Drive SFA O 7/17/2017333 No41830100181703 Manhattan AveSFA O 8/15/2017222 No41830140091706 Manhattan AveSFA O 9/18/2017222 No4187014041545 8th Street SFA O 8/14/2017333 No4183016006 1610 Loma Drive SFA O 11/29/2017222 No4169027022 617 Longfellow Ave SFA O 1/31/2018222 No4186015004 913 5th St SFA O 4/5/2018222 No4187012014 1010 Monterey BlvdSFA O 11/29/2017333 NoHousing Development Applications SubmittedTable ANote: + Optional fieldCells in grey contain auto-calculation formulasANNUAL ELEMENT PROGRESS REPORTHousing Element Implementation(CCR Title 25 §6202)51Project Identifier Unit Types Proposed Units - Affordability by Household Incomes ANNUAL ELEMENT PROGRESS REPORTHousing Element Implementation(CCR Title JurisdictionHermosa BeachReporting Year2018 (Jan. 1 - Dec. 31)Cells in grey contain auto-calculation formulasTable A2Annual Building Activity Report Summary - New Construction, Entitled, Permits and Completed UnitsStreamlining InfillHousing without Financial Assistance or Deed RestrictionsTerm of Affordability or Deed RestrictionNotes234567891011 12 13 14 15 16 17 18 192021Prior APN+Current APN Street AddressProject Name+Local Jurisdiction Tracking ID+Unit Category (SFA,SFD,2 to 4,5+,ADU,MH)TenureR=RenterO=OwnerVery Low- Income Deed RestrictedVery Low- Income Non Deed RestrictedLow- Income Deed RestrictedLow- Income Non Deed RestrictedModerate- Income Deed RestrictedModerate- Income Non Deed RestrictedAboveModerate-IncomeEntitlementDate Approved# of Units issued EntitlementsVery Low- Income Deed RestrictedVery Low- Income Non Deed RestrictedLow- Income Deed RestrictedLow- Income Non Deed RestrictedModerate- Income Deed RestrictedModerate- Income Non Deed RestrictedAboveModerate-IncomeBuilding Permits Date Issued# of Units Issued Building Permits Very Low- Income Deed RestrictedVery Low- Income Non Deed RestrictedLow- Income Deed RestrictedLow- Income Non Deed RestrictedModerate- Income Deed RestrictedModerate- Income Non Deed RestrictedAboveModerate-IncomeCertificates of Occupancy or other forms of readiness (see instructions) Date Issued# of Units issued Certificates of Occupancy or other forms of readinessHow many of the units were Extremely Low Income?+Was Project APPROVED using GC 65913.4(b)? (SB 35 Streamlining) Y/NInfill Units?Y/N+Assistance Programs for Each Development (see instructions)Deed Restriction Type(see instructions)For units affordable without financial assistance or deed restrictions, explain how the locality determined the units were affordable(see instructions)Term of Affordability or Deed Restriction (years) (if affordable in perpetuity enter 1000)+ Number of Demolished/Destroyed Units+Demolished or Destroyed Units+Demolished/Destroyed Units Owner or Renter+ Notes+y Row: Start Data Entry Below510 15210 1211 11154187015041 33 7th StreetADU O11NYADU-no demo4187029019 651 8th StreetADU O1 10/2/2018 1NYADU-no demo4181011002 3226 Morningside DriveADU O1 10/2/2018 11 11/29/2018 1NYADU-no demo4161028009 1215 9th StreetADU O111 10/18/2018 1NYADU-no demo4182009010 125 21st StreetADU O11NYADU-no demo4187014043847 Bard Street SFA O22NYpending resubmittal4181024007 222 and 220 27th Street SFA O2 11/20/2018 2NY4185006018 825 15th Street SFA ONYPc approved 2/19/194187013007 821 Loma Drive SFA O2 10/16/2018 2NY41830160071602 Loma Drive SFA O2 10/16/2018 2NY4186012004945 7th Street SFA O1 1/9/2018 1NY1 Demolished O 2 new units41870190411100 Loma Drive SFA O2 6/27/2018 2NY1 Demolished O 3 new units41830140091706 Manhattan AveSFA O1 10/15/2018 1NY1 Demolished O 2 new units4187014041545 8th Street SFA O2 10/15/2018 2NY1 Demolished O 3 new units4186015004 913 5th StSFA O2 2/20/2018 22 8/13/2018 2NYvacant lot4187012014 1010 Monterey Blvd SFA O2 8/20/2018 2NY1 Demolished O 3 new units4184012037 1834 Pacific Coast Hwy SFA O2 5/17/2018 22 Demolished O C of O is the only activityin 20184184012037 1818 Pacific Coast Hwy SFA O1 5/17/2018 12 Demolished O C of O is the only activityin 20184187020022501 11th St SFA O2 7/31/2018 21 Demolished O C of O is the only activityin 20184187027001 600 10th St SFA O1 9/11/2018 11 Demolished O C of O is the only activityin 20184185008020 940 15th St SFA O1 10/11/2018 11 Demolished O C of O is the only activityin 20184187014084 832 Loma Dr SFA O1 5/10/2018 11 Demolished O C of O is the only activityin 20184187030014 650 Loma Dr SFA O1 7/19/2018 12 Demolished O C of O is the only activityin 20184187006015 1121 Manhattan AveSFA O2 7/31/2018 2Note: + Optional fieldHousing with Financial Assistance and/or Deed RestrictionsDemolished/Destroyed UnitsProject Identifier1Unit Types Affordability by Household Incomes - Completed Entitlement Affordability by Household Incomes - Building PermitsAffordability by Household Incomes - Certificates of Occupancy 134RHNA Allocation by Income Level2013 2014 2015 2016 2017 2018 2019 2020 2021Total Units to Date (all years)Total Remaining RHNA by Income LevelDeed RestrictedNon-Deed RestrictedDeed RestrictedNon-Deed RestrictedDeed RestrictedNon-Deed Restricted2Above Moderate101021212 2Note: units serving extremely low-income households are included in the very low-income permitted units totalsCells in grey contain auto-calculation formulasTotal RHNATotal UnitsIncome LevelVery LowLow2Moderate112Table BRegional Housing Needs Allocation ProgressPermitted Units Issued by Affordability11 Date of RezoneType of Shortfall24567 9 10 11APN Street AddressProject Name+Local Jurisdiction Tracking ID+Date of Rezone Very-Low Income Low-Income Moderate IncomeAbove Moderate -IncomeType of Shortfall Parcel Size(Acres)General Plan DesignationZoningMinimum Density Allowed Maximum Density AllowedRealistic CapacityVacant/NonvacantDescription of Existing UsesSummary Row: Start Data Entry Below83Project IdentifierAffordability by Household IncomeSites Description1Sites Identified or Rezoned to Accommodate Shortfall Housing NeedTable C Jurisdiction Hermosa Beach Reporting Year 2018 (Jan. 1 - Dec. 31) 123 4 Name of Program Objective Timeframe in H.E Status of Program Implementation Program 1 Density Bonus. Continue to make information available on the density bonus program through brochures and the City website throughout the planning period. Ongoing The City continued to implement this program Program 2 Housing Sites Database. The City will ensure that adequate sites are available to accommodate its new housing need for the 2014-2021 planning period, and continue to maintain its comprehensive land use database as means to identify suitable sites for new residential development. This database provides zoning and other information for every parcel in the City, and includes information regarding underdeveloped and undeveloped parcels. Ongoing The City continued to maintain a database of adequate sites to accommodate housing needs. Program 3 Mobile Home Conservation. Provide for the ongoing maintenance and conservation of the Marine Land Mobile Home Park located at 531 Pier Avenue. The 60-space park provides housing for extremely-low-, very-low- and low-income households. The Hermosa Court Recreational Vehicle Park with 19 pads at 725 10th Street also provides transitional housing space for those persons or households in transition from an RV to apartment or home. The Mobile Home Park has obtained state funding to convert to a resident owned park. Ongoing Conversion of the Marine Land Mobile Home Park to resident ownership was completed in 2013. Program 4 Code Enforcement. The Code Enforcement Program is responsible for enforcing those sections of the Municipal Code related to property maintenance, including zoning, property maintenance, illegal units, trash container regulations, construction without permits, and sign regulations. The Code Enforcement Officer assists and makes recommendations to other City departments, such as conducting inspections of business licenses, home occupation offenses, and obstructions in public right-of-way Ongoing Implementation of the Code Enforcement program was continued. Program 5 Affordable Housing Development Outreach and Assistance. Investigate the feasibility of expanding CDBG funding and Section 8 rental vouchers to qualifying households. If the City is successful in obtaining increased CDBG funding and/or expanding Section 8 rental vouchers for residents, this information will be posted in the Community Center, on the City’s website, in handouts provided in the information kiosk in the City Hall lobby, and in the local library. Brochures will also be provided to local service clubs including the local “Meals on Wheels” program, local dial-a- ride service, the local recreation center, and emergency shelters in the area. Contact nonprofits annually regarding residential development opportunities The City continued to provide information in support of CDBG and Section 8 programs. No developers have expressed interest in pursuing affordable housing development. Program 6 Fair Housing. Provide assistance to local fair housing organizations to address complaints regarding housing discrimination within the City and provide counseling in landlord/tenant disputes. Ongoing The City continued to promote fair housing. Program 7 Zoning for Special Needs and Affordable Housing. Continue to monitor changes in state law regarding regulations related to persons with special needs and affordable housing. Ongoing The City continued to monitor state law regarding special needs and affordable housing. Program 8 Facilitate Efficient Use of Sites that Allow High-Density Residential Development. Facilitate affordable housing development on sites that allow high-density residential development including reducing constraints posed by small lot sizes. Ongoing The City continued to encourage affordable housing development; however, no inquiries have been submitted. Program 9 Sustainable Housing Development In 2013 the City embarked on a comprehensive update to the General Plan. One of the primary themes of the new General Plan will be community sustainability. As part of the General Plan update, state-of-the-art options to improve sustainability and energy conservation will be reviewed, and those that are appropriate for Hermosa Beach will be pursued. New initiatives related to residential development will be incorporated into the Housing Element, as appropriate. Policies to be considered as part of the General Plan update include th f ll i General Plan adoption in 2016 and ongoing implementation In 2017 the General Plan update was adopted. Facilitate Sustainable Housing Development • Continue to provide incentives to encourage green building. • Develop a green building program, including incentives, addressing expansions and upgrades to the existing residential stock.• Encourage and facilitate renewable energy use and production at home.* • Continue to implement solar and wind energy ordinances. • Continue to implement CEC’s Building Energy Efficiency Standards and explore strategies to achieve greater efficiencies above existing standards. Housing Programs Progress Report Describe progress of all programs including local efforts to remove governmental constraints to the maintenance, improvement, and development of housing as identified in the housing element. Table D Program Implementation Status pursuant to GC Section 65583 ANNUAL ELEMENT PROGRESS REPORT Housing Element Implementation (CCR Title 25 §6202) • Encourage use of local and/or recycled building materials. • Continue to implement water conservation and water efficient landscape ordinances.• Continue to monitor energy and water use in the city and investigate programs to conserve these scarce natural resources. • Amend the Municipal Code as appropriate to support improved environmental performance of existing and new residential development.Incorporate Sustainable Design into New Development • Achieve enhanced energy efficiency through use of passive and active solar strategies.• Encourage residential development near public transportation and existing infrastructure. • Incorporate high levels of internal and external connectivity to promote a variety of travel options. • Provide direct and safe connections for pedestrians, bicyclists and drivers from residential areas to local community destinations and neighborhood centers.• Preserve and enhance existing tree canopy, native vegetation, and pervious surfaces. Description of Commercial Development BonusCommercial Development Bonus Date Approved34APN Street AddressProject Name+Local Jurisdiction Tracking ID+Very LowIncomeLowIncomeModerateIncomeAbove ModerateIncomeDescription of Commercial Development BonusCommercial Development Bonus Date ApprovedProject Identifier12Summary Row: Start Data Entry BelowUnits Constructed as Part of Agreement Commercial Development Bonus Approved pursuant to GC Section 65915.7Table EAnnual Progress Report January 2019 JurisdictionHermosa BeachReporting Period2018 (Jan. 1 - Dec. 31)Cells in grey contain auto-calculation formulasExtremely Low-Income+Very Low-Income+Low-Income+TOTAL UNITS+Extremely Low-Income+Very Low-Income+Low-Income+TOTAL UNITS+Rehabilitation ActivityPreservation of Units At-RiskAcquisition of UnitsTotal Units by IncomeThis table is optional. Jurisdictions may list (for informational purposes only) units that do not count toward RHNA, but were substantially rehabilitated, acquired or preserved. To enter units in this table as progress toward RHNA, please contact HCD at APR@hcd.ca.gov. HCD will provide a password to unlock the grey fields. Units may only be credited to the table below when a jurisdiction has included a program in its housing element to rehabilitate, preserve or acquire units to accommodate a portion of its RHNA which meet the specific criteria as outlined in Government Code section 65583.1(c)(2). Activity TypeUnits that Do Not Count Towards RHNA+Listed for Informational Purposes OnlyUnits that Count Towards RHNA +Note - Because the statutory requirements severly limit what can be counted, please contact HCD to receive the password that will enable you to populate these fields.The description should adequately document how each unit complies with subsection (c)(7) of Government Code Section 65583.1+Housing Element ImplementationANNUAL ELEMENT PROGRESS REPORT(CCR Title 25 §6202)Units Rehabilitated, Preserved and Acquired for Alternative Adequate Sites pursuant to Government Code section 65583.1(c)(2)Note: + Optional fieldTable F Annual Progress Report January 2019 Jurisdiction Hermosa Beach Reporting Year 2018 (Jan. 1 - Dec. 31) Current Year Deed Restricted 0 Non-Deed Restricted 0 Deed Restricted 0 Non-Deed Restricted 0 Deed Restricted 0 Non-Deed Restricted 5 Above Moderate 10 15 16 36 34 2 0 0 0 0 Income Rental Ownership Total Very Low 000 Low 000 Moderate 000 Above Moderate 000 Total 000 Cells in grey contain auto-calculation formulas Units Constructed - SB 35 Streamlining Permits Number of Streamlining Applications Approved Total Developments Approved with Streamlining Total Units Constructed with Streamlining Total Housing Applications Submitted: Number of Proposed Units in All Applications Received: Total Housing Units Approved: Total Housing Units Disapproved: Entitled Units Summary Income Level Very Low Low Moderate Total Units Submitted Applications Summary Use of SB 35 Streamlining Provisions Note: units serving extremely low-income households are included in the very low-income permitted units totals Number of Applications for Streamlining City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 19-0281 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 14, 2019 RECOMMENDATION TO APPROVE THE FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH HARTZOG & CRABILL, INC. TO CONTINUE ON-CALL TRAFFIC ENGINEERING SERVICES (Acting Public Works Director Lucho Rodriguez) Recommended Action: Staff recommends that the City Council: 1.Approve the First Amendment to the existing Professional Services Agreement (PSA) with Hartzog & Crabill, Inc. (HCI) for on-call traffic engineering services, increasing the PSA to a new not to exceed amount of $85,000, and extending the term of the PSA for six months; and 2.Authorize the Mayor to Execute and the City Clerk to attest the attached First Amendment subject to approval by the City Attorney. Background: On June 9,2015,City Council awarded a $150,000 contract to Hartzog &Crabill,Inc.(HCI)to provide on-call traffic engineering services.The award of the contract to HCI was made following the evaluation of responses to a Request for Proposals (RFP)and an interview process.Subsequently, on September 27,2016,City Council approved the first amendment to the on-call contract with HCI to increase the contract value to $240,000.The contract with the first amendment expired on June 9, 2018. On August 21,2018,a contract for $18,000 was approved administratively to continue to provide traffic engineering services while the Public Works Department prepared an RFP for on-call traffic engineering services. In recent years,Community Development began requesting the services of HCl to help with review of traffic issues related to private developments.In December 2018,staff decided to combine the RFP of the on-call traffic engineer services with the private traffic engineering development services to fulfill all of the City’s traffic engineering-related needs.On December 19,2018,a contract for $25,000 was approved administratively to continue to provide traffic engineering services while a revised RFP City of Hermosa Beach Printed on 5/10/2019Page 1 of 3 powered by Legistar™ Staff Report REPORT 19-0281 was approved administratively to continue to provide traffic engineering services while a revised RFP was prepared to support both the Community Development and Public Works Department’s needs. Analysis: The Public Works Department utilizes HCI as the primary traffic consultant to provide timely and efficient service for the high volume of requests coming from residents,Capital Improvement,and Community Development projects. City staff has been working on preparing an RFP for on-call traffic engineering services for fiscal year 2018-2019.While the RFP was being developed,the Public Works department engaged in a new PSA with HCI on December 18,2018,for $25,000 to be able to continue to provide exemplary service to residents and other departments.This PSA is now exhausted while the RFP for the on-call traffic engineering services is to be released on May 13,2019.The Public Works Department is seeking Council’s approval of the first amendment to increase the existing PSA by $60,000 for a total contract not to exceed amount of $85,000,and to extend the term of the agreement by six months to December 2019,bridging the gap between now and the upcoming contract award resulting from the RFP responses. The new on-call contracts are expected to be approved in August 2019. General Plan Consistency: This report and associated recommendations have been evaluated for their consistency with the City’s General Plan. Relevant policies are listed below: 3.1.1 Consider all Modes.Require the planning,design,and construction of all new and existing transportation projects to consider the needs of all modes of travel to create safe,livable and inviting environments for all users of the system. 3.3.1 Enhance public right-of-way.Where right-of-way clearance allows,enhance public right-of-way to improve connectivity for pedestrians, bicyclists, disable persons, and public transit stops. Fiscal Impact: The professional services would be paid from the Street Maintenance/Traffic Safety budget (General Fund Account No.001-3104-4201)in an amount not to exceed $60,000 for the remainder of the 2019 calendar year.There are sufficient funds in the Street Maintenance/Traffic Safety contract services account to support this contract.Work done by the traffic engineering consultant related to CIP projects will be billed to each specific CIP project account,and work related to private developments such as Skechers, would be reimbursed by the developer. City of Hermosa Beach Printed on 5/10/2019Page 2 of 3 powered by Legistar™ Staff Report REPORT 19-0281 Attachments: 1.Draft First Amendment between the City and Hartzog & Crabill, Inc. 2.Professional Services Agreement No. 18.005 with Hartzog & Crabill, Inc. Respectfully Submitted by:Fabio M. Macias, EIT, Assistant Engineer Concur: Lucho Rodriguez, P.E., Acting Director of Public Works Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Mike Jenkins, City Attorney Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 5/10/2019Page 3 of 3 powered by Legistar™ FIRST AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES TO PROVIDE ADDITIONAL ON-CALL TRAFFIC ENGINEERING SERVICES BETWEEN THE CITY OF HERMOSA BEACH AND HARTZOG & CRABILL, INC. This First Amendment to the Agreement to provide additional On-call Traffic Engineering Services (“First Amendment”) is entered into by and between the City of Hermosa Beach, a municipal corporation (“City”) and Hartzog & Crabill, Inc., a California corporation (“Consultant”) as of May 14, 2019 RECITALS A.City and Consultant are parties to Agreement 18.005 dated December 19, 2018 (the “Agreement”) by which City engaged Consultant to provide on-call traffic engineering services. B.City and Consultant now desire to amend the Agreement in order to extend the length of the contract by and increase the agreement amount by $60,000 to cover the increased demand for on-call traffic engineering services. NOW, THEREFORE, in consideration of the foregoing, the Agreement is amended as follows: 1. Section 1 (C) of the Agreement is amended to read as follows: As additional consideration, CITY agrees to pay CONSULTANT a total not to exceed of $85,000, for CONSULTANT’s services, unless otherwise specified by written amendment to this Agreement. 2. Section 7 of the Agreement is amended to extend the expiration date of the agreement an additional six months (6) months to December 19, 2019, unless earlier termination occurs under Section 11 of this agreement, or this Agreement is extended in writing in advance by both parties. Except as above modified, in all other respects the Agreement is hereby reaffirmed in full force and effect. CITY OF HERMOSA BEACH CONSULTANT ________________________________ _______________________________ Mayor, Stacey Armato Hartzog & Crabill, Inc. ATTEST: APPROVED AS TO FORM: ________________________________ ____________________________________ Elaine Doerfling, City Clerk Michael Jenkins, City Attorney Attachment 1 CONTRACT FOR PROFESSIONAL SERVICES TO PROVIDE ON-CALL TRAFFIC ENGINEERING SERVICES BETWEEN THE CITY OF HERMOSA BEACH AND HARTZOG & CRABILL, INC. This AGREEMENT is entered into this 19 day of December, 2018, by and between the CITY OF HERMOSA BEACH, a general law city a municipal corporation (“CITY”) and HARTZOG & CRABILL, INC, a limited liability company (“CONSULTANT”). R E C I T A L S A.The City desires to obtain on-call traffic engineering services. B.The City does not have the personnel able and/or available to perform the services required under this agreement and therefore, the City desires to contract for consulting services to accomplish this work. C.The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement. D.The City desires to contract with the Consultant to perform the services as described in Exhibit A of this Agreement. NOW, THEREFORE, based on the foregoing recitals, the City and the Consultant agree as follows: 1.CONSIDERATION AND COMPENSATION A.As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, attached as EXHIBIT A. B.As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement. C.As additional consideration, CITY agrees to pay CONSULTANT a not to exceed amount of $25,000, for CONSULTANT’S services, unless otherwise specified by written amendment to this agreement. D.As additional consideration, CONSULTANT agrees to allowing the CITY to terminate this agreement throughout the length of this Agreement without additional compensation other than the services already performed, provided CITY provides 30 day written notice. E.No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee. F.CONSULTANT shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous month. CITY shall pay CONSULTANT all uncontested amounts set Attachment 2 Page 2 of 10 forth in CONSULTANT’s invoice within 30 days after it is received. 2. SCOPE OF SERVICES. A. CONSULTANT will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Exhibit A. B. Except as herein otherwise expressly specified to be furnished by CITY, CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement. 3. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period in accordance with the schedule of compensation incorporated in “Exhibit A.” 4. TIME OF PERFORMANCE. The services of the CONTRACTOR are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by the CITY. 5. FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT represents that CONSULTANT has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. 6. KEY PERSONNEL. CONSULTANT’s key person assigned to perform work under this Agreement is Jerald J. Stock. CONSULTANT shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City. 7. TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and have an initial term of six months (6) months unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing by mutual agreement as necessary to complete the project. 8. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties. 9. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number. Attachment 2 Page 3 of 10 10. PERMITS AND LICENSES. CONTRACTOR will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement. 11. TERMINATION. A. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing. B. CONSULTANT may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date. C. In the event of such termination, the CONTRACTOR shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONSULTANT shall, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination. D. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. 12. INDEMNIFICATION. A. CONSULTANT shall indemnify, defend with counsel approved by CITY, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, and cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising from third party claims that are out of or in connection with CONSULTANT's negligent of wrongful performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT, regardless of CITY’S passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the CITY. Should CITY in its sole discretion find CONSULTANT’S legal counsel unacceptable, then CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation. The CONSULTANT shall promptly pay any final judgment rendered against the CITY (and its officers, officials, employees and volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. B. The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. C. Except to the extent of an indemnification obligation set forth herein, to the Attachment 2 Page 4 of 10 maximum extent allowable under applicable law, CITY agrees that CONSULTANT shall not be liable for any monetary damages in excess of the amounts paid to CONSULTANT under this agreement. CITY agrees that CONSULTANT shall not be liable for lost profits, lost opportunities, consequential or incidental damages resulting from CONSULTANT’s performance under this agreement. 13. ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services. CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void. 14. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only. 15. AUDIT OF RECORDS. A. CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONSULTANT further agrees to maintain such records for a period of three (3) years following final payment under this Agreement. B. CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement. 16. CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONSULTANT will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures shall result in immediate termination of this Agreement. 17. INSURANCE REQUIREMENTS. A. The CONSULTANT, at the CONSULTANT’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies: 1. Workers Compensation Insurance as required by law. The Consultant shall Attachment 2 Page 5 of 10 require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONTRACTOR for City. 2. General Liability Coverage. The CONSULTANT shall maintain commercial general liability insurance in an amount of not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. 3. Automobile Liability Coverage. The CONSULTANT shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONSULTANT arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence. 4. Professional Liability Coverage. The CONSULTANT shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONSULTANT’S operations under this Agreement, whether such operations are by the CONSULTANT or by its employees, subcontractors, or subconsultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-per-occurrence basis. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect. B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and shall be endorsed as follows. CONSULTANT also agrees to require all contractors, and subcontractors to do likewise. Attachment 2 Page 6 of 10 1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.” 2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the CITY, including any self-insured retention the CITY may have shall be considered excess insurance only and shall not contribute with this policy. 3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company. 4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents. 5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers. 6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY. C. CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against Contractor arising out of the work performed under this agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY. D. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions. E. The CONSULTANT shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement. F. Failure on the part of the CONSULTANT to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above. Attachment 2 Page 7 of 10 G. The commercial general and automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant’s behalf upon the Consultant’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach. 18. USE OF OTHER CONSULTANTS. CONSULTANT must obtain CITY’s prior written approval to use any sub-consultants while performing any portion of this Agreement. Such approval must include approval of the proposed consultant and the terms of compensation. 19. FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONSULTANT of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONSULTANT for anything done, furnished or relating to the CONSULTANT’S work or services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONSULTANT, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the Consultant, its employees, sub- consultants and agents. 20. CORRECTIONS. In addition to the above indemnification obligations, the CONSULTANT shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONSULTANT. In addition to all other available remedies, the City may deduct the cost of such correction from any retention amount held by the City or may withhold payment otherwise owed CONSULTANT under this Agreement up to the amount of the cost of correction. 21. NON-APPROPRIATION OF FUNDS. Payments to be made to CONSULTANT by CITY for services performed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONSULTANT’S services beyond the current fiscal year, the Agreement shall cover payment for CONSULTANT’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year. Attachment 2 Page 8 of 10 22. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows: CITY CONSULTANT City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 ATTN: Glen W.C. Kau, P.E. Hartzog & Crabill, Inc. 17852 E. 17th Street, Ste. 101 Tustin, CA 92780 ATTN: Trammel Hartzog Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section. 23. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability. 24. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein are generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement. 25. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County. 26. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. 27. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party. 28. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment Attachment 2 Page 9 of 10 with signatures of all parties to this Agreement. CITY’s city manager, or designee, may execute any such amendment on behalf of CITY. 29. ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature. 30. FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other. 31. TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided. 32. ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled. 33. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency. 34. OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own all documents and other work product of the Consultant, except the Consultant’s notes and work papers, which pertain to the work performed under this Agreement. The City shall have the sole right to use such materials in its discretion and without further compensation to the Consultant, but any re-use of such documents by the City on any other project without prior written consent of the Consultant shall be at the sole risk of the City. 35. DISCLOSURE REQUIRED. By their initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is not a “consultant” for the purpose of the California Political Reform Act because Consultant’s duties and responsibilities are not within the scope of the definition of consultant in Fair Political Practice Commission Regulation 18701(a) (2) (A) and is otherwise not serving in staff capacity in accordance with the City’s Conflict of Interest Code. Attachment 2 Page 10 of 10 City Initials ______ Consultant Initials ______ IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written. CITY OF HERMOSA BEACH CONSULTANT City Manager By: ATTEST: Elaine Doerfling, City Clerk Taxpayer ID No. APPROVED AS TO FORM: Michael Jenkins, City Attorney Attachment 2 City Council Regular Meeting Agenda May 14, 2019 Page 2 City of Hermosa Beach Printed on 5/10/2019 6:00 P.M. - CLOSED SESSION (LOCATION: Meetings convene in the Council Chambers and move to the Second Floor Conference Room after Public Comment) CALL TO ORDER IN COUNCIL CHAMBERS I call to order the May 14th Closed Session Meeting of the City Council. ROLL CALL Roll call please. PUBLIC COMMENT Please come forward if you have comments on the closed session agenda. RECESS TO CLOSED SESSION IN SECOND FLOOR CONFERENCE ROOM [After any comments] We will now close public comment and recess to the 2nd floor conference room. 1. 19-0297 MINUTES: Approval of minutes of the following Closed Session meetings. a) April 30, 2019 b) May 9, 2019 2. 19-0298 CONFERENCE WITH LEGAL COUNSEL: Initiation of Litigation Government Code Section 54956.9(d)(4) The City finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. Number of Potential Cases: 1 ADJOURNMENT OF CLOSED SESSION City Council Regular Meeting Agenda May 14, 2019 Page 2 City of Hermosa Beach Printed on 5/10/2019 7:00 P.M. - REGULAR AGENDA CALL TO ORDER I call to order the May 14th Regular Meeting of the City Council. PLEDGE OF ALLEGIANCE Will _____________ please lead us in the pledge of allegiance? ROLL CALL Roll call please. CLOSED SESSION REPORT Mr. City Attorney, will you deliver the closed session report for May 9 and 14? ANNOUNCEMENTS Do any of my colleagues have announcements? May 15th is Peace Officers Memorial Day and this week is National Police Week: The Hermosa Beach Police Department is a skilled, professional, Nationally Accredited Law Enforcement Agency and our officers are dedicated to preserving the rights and security of all citizens. Therefore, I call upon everyone to take time this week to express your appreciation to our officers for their devoted service to our community and to commemorate all Police Officers, past and present, for their incredible service and sacrifices. Next week is National Public Works Week: The Hermosa Beach Public Works Department plays an essential role in maintaining the public health, infrastructure, facilities and services that are of vital importance to our community and it is in the public interest for citizens to understand the importance of public works programs and to know the professionals, engineers, and managers that help support and maintain these programs. Therefore, next week, I urge everyone to thank our public works professionals and to recognize the substantial contributions they make to protect our health, safety, and quality of life. May 25 – 27 from 10am-6pm: Fiesta Hermosa returns for Memorial Day weekend! We’d like to thank the Chamber of Commerce for making the Fiesta Green! Buses and generators will be fueled with clean-burning biodiesel, made from used vegetable oil donated by local restaurants. Glass and plastic containers will be recycled by Athens, and the food court vendors will be using compostable plates and cutlery. You can also help keep Hermosa green by riding your bikes and parking in the free bike valet! City Council Regular Meeting Agenda May 14, 2019 Page 2 City of Hermosa Beach Printed on 5/10/2019 APPROVAL OF AGENDA Consider moving item 6d up to be the first Municipal Matter item. (Representatives from Athens are also here for one of the presentations and this is a routine annual item) PROCLAMATIONS / PRESENTATIONS a) 19-0290 RECOGNIZING GRADES OF GREEN WASTE CAMPAIGN; OUR LADY OF GUADALUPE “TRASH AT ART” CLASS PROJECTS; AND ENVIRONMENTAL PROGRESS AT HERMOSA VIEW & VALLEY SCHOOLS City Clerk reads title 1. Our Lady of Guadalupe: • Invite Robyn Murphy, Grades of Green Program Advisor and Rita Barreiro, OLG Seventh Grade Teacher to speak about what OLG has been doing with GOG programs (Steam Fair and Trash at Art class projects). • Mayor presents Certificates of Recognition to Robyn Murphy, Rita Barreiro, and OLG students for their class projects (some projects will be displayed in the foyer area and there will be a slideshow playing on the monitor) • Photo Opportunity 2. Environmental Progress at Hermosa View & Valley Schools: • Invite Christine Schultz from Grades of Green to speak about the work they’ve done at Hermosa Schools • Mayor Presents Certificates of Recognition to the following contributors and City Tile Plaque Service Award to Grades of Green: o Paula Montalbo, HBCSD o Mary McKenrick, Athens Services (donated $2,800) o Christine Shultz, GOG o Rachel Kuppinger, GOG o Geri Shapiro, GOG o Erin Bender, GOG o Robyn Murphy, GOG o Elizabeth Riley – can’t make it • Photo Opportunity City Council Regular Meeting Agenda May 14, 2019 Page 2 City of Hermosa Beach Printed on 5/10/2019 b) 19-0291 LEADERSHIP HERMOSA BEACH EMERGING LEADER AWARD RECIPIENTS • City Clerk reads title • Invite LHB group to podium • Mayor presents certificates to LHB Emerging Leader Award Recipients: o Brenly Parker – Youth Emerging Leader Winner o Lucas Commiso - Adult Emerging Leader Winner o Hermosa Friends Foundation – Organization or Business Emerging Leader Winner • Photo Opportunity c) 19-0292 MENTAL HEALTH AWARENESS MONTH PROCLAMATION • City Clerk reads title • Invite Jacqueline Sun from BCHD to podium • Mayor presents Proclamation to BCHD • Photo Opportunity MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER [Suja to provide updates on the following topics] • Access Hermosa Transition • Update on Raju’s Commercial Properties • Measure H • DEA Drug Takeback Event PUBLIC PARTICIPATION: Although the City Council values your comments, the Brown Act generally prohibits the Council from taking action on any matter not listed on the posted agenda as a business item. 1. ORAL AND WRITTEN COMMUNICATIONS: If you wish to provide public comment, please fill out a speaker card to ensure names of speakers are correctly recorded in the minutes and where appropriate, to provide contact information for staff follow-up. This is the time for members of the public to address the City Council on any items within the Council's jurisdiction not on this agenda, on items on this agenda as to which public comment will not be taken (Miscellaneous Items and Reports – City Council and Other Matters), or to request the removal of an item from the consent calendar. Public comments on the agenda items called Miscellaneous Reports and Other Matters will only be heard at this time. Comments on public hearing items are heard only during the City Council Regular Meeting Agenda May 14, 2019 Page 2 City of Hermosa Beach Printed on 5/10/2019 public hearing. Members of the audience may also speak: 1) during discussion of items removed from the Consent Calendar; 2) during Public Hearings; and, 3) during discussion of items appearing under Municipal Matters. Comments from the public are limited to three minutes per speaker. The City Council acknowledges receipt of the written communications listed below. No action will be taken on matters raised in written communications. The Council may take action to schedule issues raised in oral and written communications for a future agenda. Citizens with comments regarding City management or departmental operations are requested to submit those comments to the City Manager. 2. CONSENT CALENDAR: The following more routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless a Council member removes an item from the Consent Calendar. Items removed will be considered under Agenda Item 4, with public comment permitted at that time. a) REPORT CITY COUNCIL MEETING MINUTES 19-0271 (Interim Deputy City Clerk Carol Cowley) Recommendation:Staff recommends that the City Council approve the following minutes: 1. Regular meeting of April 23, 2019 2. Adjourned Regular meeting of April 30, 2019 Attachments: 1. 04-23-19 CC Reg Min 2. 04-30-19 CC Adj Reg Min b) REPORT CHECK REGISTERS 19-0279 (Finance Director Viki Copeland) Recommendation:Staff recommends that the City Council ratify the following check registers. Attachments: 1. 04-11-19 2. 04-18-19a 3. 04-18-19b 4. 04-25-19 c) REPORT ACCEPTANCE OF DONATIONS 19-0288 (Finance Director Viki Copeland) Recommendation:Staff recommends that the City Council accept the donations received by the City to be used for the purpose noted. d) REPORT ACTION MINUTES OF THE PARKS, RECREATION AND 19-0301 COMMUNITY RESOURCES ADVISORY COMMISSION MEETING OF MARCH 5, 2019 AND APRIL 2, 2019 Recommendation:Staff recommends that the City Council receive and file the action minutes of the Parks, Recreation and Community Resources Advisory Commission meeting of March 5, 2019 City Council Regular Meeting Agenda May 14, 2019 Page 2 City of Hermosa Beach Printed on 5/10/2019 and April 2, 2019. Attachments: 1. PR Minutes 03.05.2019.pdf 2. PR Minutes 04.02.2019.pdf e) REPORT ACTION MINUTES OF THE EMERGENCY PREPAREDNESS 19-0296 ADVISORY COMMISSION MEETING OF MARCH 4, 2019 Recommendation:Staff recommends that the City Council receive and file the action minutes of the Emergency Preparedness Advisory Commission meeting of March 4, 2019. Attachments: EPAC Meeting Minutes - March 4, 2019 f) REPORT SUBJECT: FINAL MAP NO. 74969 (C.U.P. CON NO. 17-4, PDP NO. 17-4) 19-0278 LOCATION: 1703 MANHATTAN AVENUE APPLICANT(S): GREGORY & LEIGH RICHART AND DANIEL & LISA NGUYEN REQUEST: TO ADOPT A RESOLUTION APPROVING FINAL PARCEL MAP FOR A TWO-UNIT RESIDENTIAL CONDOMINIUM PROJECT (Community Development Director Ken Robertson) Recommendation:Staff recommends that the City Council: 1. Approve Final Parcel Map No. 74969, which is consistent with the approved Vesting Tentative Parcel Map; and 2. Request the City Clerk to endorse the certificate for said map. Attachments: 1. Proposed Resolution 2. Final Map No. 74969 g) REPORT SUBJECT: FINAL MAP NO. 74236 (C.U.P. CON NO. 16-16, PDP NO. 16-18) 19-0275 LOCATION: 959 5TH STREET APPLICANT(S): SBL DEVELOPMENT, LLC C/O ISAAC LAUFER REQUEST: TO ADOPT A RESOLUTION APPROVING FINAL PARCEL MAP FOR A TWO-UNIT RESIDENTIAL CONDOMINIUM PROJECT (Community Development Director Ken Robertson) Recommendation:Staff recommends that the City Council: 1. Approve Final Parcel Map No. 74236, which is consistent with the approved Vesting Tentative Parcel Map; and 2. Request the City Clerk to endorse the certificate for said map. Attachments: 1. Proposed Resolution 2. Final Map No. 74236 h) REPORT SUBJECT: FINAL MAP NO. 74237 (C.U.P. CON NO. 16-17, PDP NO. 16-19 19-0277 LOCATION: 961 5TH STREET APPLICANT(S): SBL DEVELOPMENT, LLC C/O ISAAC LAUFER City Council Regular Meeting Agenda May 14, 2019 Page 2 City of Hermosa Beach Printed on 5/10/2019 REQUEST: TO ADOPT A RESOLUTION APPROVING FINAL PARCEL MAP FOR A TWO-UNIT RESIDENTIAL CONDOMINIUM PROJECT (Community Development Director Ken Robertson) Recommendation:Staff recommends that the City Council: 1. Approve Final Parcel Map No. 74237, which is consistent with the approved Vesting Tentative Parcel Map; and 2. Request the City Clerk to endorse the certificate for said map. Attachments: 1. Proposed Resolution 2. Final Map No. 74237 i) REPORT REVIEW OF SUBMITTAL OF THE 2018 HERMOSA BEACH 19-0283 HOUSING ELEMENT ANNUAL PROGRESS REPORT (Community Development Director Ken Robertson) Recommendation:Staff recommends that the City Council: 1. Receive and file the 2018 Housing Element Annual Progress Report; and 2. Direct staff to submit the report to the California Department of Housing and Community Development. Attachments: 2018 Annual Progress Report.pdf j) REPORT RECOMMENDATION TO APPROVE THE FIRST AMENDMENT 19-0281 TO THE PROFESSIONAL SERVICES AGREEMENT WITH HARTZOG & CRABILL, INC. TO CONTINUE ON-CALL TRAFFIC ENGINEERING SERVICES (Acting Public Works Director Lucho Rodriguez) Recommendation:Staff recommends that the City Council: 1. Approve the First Amendment to the existing Professional Services Agreement (PSA) with Hartzog & Crabill, Inc. (HCI) for on-call traffic engineering services, increasing the PSA to a new not to exceed amount of $85,000, and extending the term of the PSA for six months; and 2. Authorize the Mayor to Execute and the City Clerk to attest the attached First Amendment subject to approval by the City Attorney. Attachments: 1. Draft First Amendment - May 2019.pdf 2. Professional Services Agreement - Traffic Engineer ( Dec 2018).pdf 3. CONSENT ORDINANCES NONE 4. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION * Public comments on items removed from the Consent Calendar. 5. PUBLIC HEARINGS - TO COMMENCE AT 7:30 P.M. a) REPORT CONSIDER AMENDMENT TO THE MUNICIPAL CODE CHAPTER City Council Regular Meeting Agenda May 14, 2019 Page 2 City of Hermosa Beach Printed on 5/10/2019 19-0276 5.78 (TOBACCO RETAILERS) TO INCLUDE PROHIBITIONS ON THE SALE OF FLAVORED TOBACCO PRODUCTS IN ALL TOBACCO RETAIL ESTABLISHMENTS REGARDLESS OF WHETHER THEY LIMIT ENTRY TO THEIR ESTABLISHEMENTS TO ADULTS ONLY (I.E. PATRONS 21 YEARS OF AGE OR OLDER, OR ACTIVE DUTY MILITARY PERSONNEL WHO ARE 18 YEARS OF AGE OR OLDER) (Community Development Director Ken Robertson) Recommendation:Staff recommends that the City Council waive full reading and introduce on first reading an ordinance amending Section 5.78.030 (Definitions) and Section 5.78.100 (Operating Requirements) in Chapter 5.78 of the HBMC (Tobacco Retailers) to ban tobacco retailers from selling all flavored tobacco products. Attachments: 1. Link to January 8, 2019 Staff Report and Attachments 2. Link to December 11, 2018 Staff Report and Attachments 3. Proposed Ordinance 4. Tobacco Retailers Map 5. LA County Public Health Reference Documents 6. MUNICIPAL MATTERS a) REPORT AWARD OF CONSTRUCTION CONTRACT FOR CIP 14-173, 19-0285 8TH STREET IMPROVEMENTS PROJECT (Acting Public Works Director Lucho Rodriguez) Recommendation:Staff recommends that the City Council: 1. Award a construction contract to the lowest bidder, Concept Consultant, Inc., for CIP14-173 8th Street Improvements Project in the amount of $561,950.50, unless Council finds the low bid to be unresponsive based on the information in this staff report. 2. If Council determines that the low bidder's bid is unresponsive, award construction contract to 2nd lowest bidder, Gentry General Engineering, Inc. for $714,000; 3. Authorize the Mayor to execute the construction contract and the City Clerk to attest, subject to approval by the City Attorney; 4. Authorize a 20% project contingency for a total construction budget of $674,340.60 (Concept) or $856,800.00 (Gentry); and 5. Authorize the Acting Director of Public Works to file a Notice of Completion following final completion of the project. Attachments: 1. Contract Project Reference Form 2. Designation of subcontractors form 3. Surety Letter 4. Second lowest bidder contract documents 5. Final Plans 6. Draft Agreement City Council Regular Meeting Agenda May 14, 2019 Page 2 City of Hermosa Beach Printed on 5/10/2019 b) REPORT AWARD OF CONTRACT FOR LANDSCAPE 19-0270 MAINTENANCE SERVICES TO MERCHANTS LANDSCAPING (Acting Public Works Director Lucho Rodriguez) Recommendation:Staff recommends that the City Council: 1. Award Merchants Landscaping Inc. the contract to provide landscape maintenance services for the City for three years for a total amount not to exceed $937,205.00; 2. Authorize the Mayor to execute and the City Clerk to attest the attached Professional Services Agreement subject to approval by the City Attorney; and 3. Authorize the Director of Public Works to make changes to the contract within the project budget. Attachments: 1. Map of Parks Maintenance Areas.pdf 2. Request for Proposals Landscape Maintenance Services.pdf 3. Merchants Landscaping Bid Schedule.pdf 4. Draft Professional Services Agreement for Merchants Landscape.pdf c) REPORT CONSIDERATION OF AGREEMENT FOR LEASE OF 19-0284 AIRSPACE WITH PIERSIDE PROPERTIES, LLC FOR AIRSPACE OVER 51 PIER PLAZA (LORETO PLAZA) (City Manager Suja Lowenthal and City Attorney Michael Jenkins) Recommendation:Staff recommends that the City Council approve an Agreement for Lease of Airspace with Pierside Properties, LLC. Attachments: Airspace Lease d) REPORT CONSIDERATION OF ARAKELIAN ENTERPRISES 19-0302 (ATHENS SERVICES) REQUEST FOR AN ANNUAL RATE ADJUSTMENT TO THE MAXIMUM RATES FOR SOLID WASTE MANAGEMENT SERVICES (Environmental Analyst Kristy Morris) Recommendation:Staff recommends that the City Council endorse the rate adjustments proposed by Athens Services for its services not to exceed the attached rate schedule effective July 1, 2019 for residential and commercial cart and bin rates. Attachments: 1. Rates schedule effective July 1, 2018 2. Rates schedule effective July 1, 2019 e) REPORT PURCHASE AND INSTALLATION OF 19-0295 FURNISHINGS FOR HERMOSA BEACH BUS STOPS (Environmental Analyst Kristy Morris) Recommendation:Staff recommends that City Council appropriate $100,636 of Proposition A funds and authorize the purchase and installation of new benches and trash receptacles to replace existing furnishings at bus stops on Hermosa Avenue, Manhattan Avenue, and Pacific Coast Highway. City Council Regular Meeting Agenda May 14, 2019 Page 2 City of Hermosa Beach Printed on 5/10/2019 Attachments: 1. Quote for Bus Stop Benches and Receptacles 2. Hermosa Ave and PCH Benches and Receptacles 7. MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS - CITY COUNCIL a) REPORT APPOINTMENT OF CITY COUNCIL DELEGATE TO 19-0272 THE SOUTH BAY CITIES COUNCIL OF GOVERNMENTS BOARD OF DIRECTORS (Interim Deputy City Clerk Carol Cowley) Recommendation:Staff recommends that the City Council appoint from among its members, a Delegate to replace Councilmember Fangary as the Delegate to the South Bay Cities Council of Governments Board of Directors. Attachments: Delegate and Alternate Appointments b) REPORT RECEIPT OF RESIGNATION LETTER FROM EMERGENCY 19-0282 PREPAREDNESS ADVISORY COMMISSION (EPAC) MEMBER (Interim Deputy City Clerk Carol Cowley) Recommendation:Staff recommends that the City Council receive and file, with regret, the resignation letter from Rabbi Gila Katz, Chairperson of the Emergency Preparedness Advisory Commission. Attachments: Letter of Resignation dated April 30, 2019 c) REPORT VACANCIES - BOARDS AND COMMISSIONS 19-0294 UPCOMING EXPIRATION OF TERMS (City Clerk Elaine Doerfling) Recommendation:The City Clerk recommends that the City Council direct the City Clerk to immediately advertise and request applications from interested parties for two Planning Commission terms that will expire June 30, 2019; two Parks, Recreation and Community Resources Advisory Commission terms that will expire June 30, 2019; and two Civil Service Board terms that will expire July 15, 2019. d) 19-0287 UPDATES FROM CITY COUNCIL AD HOC SUBCOMMITTEES AND STANDING COMMITTEE DELEGATES/ALTERNATES 8. OTHER MATTERS - CITY COUNCIL Requests from Councilmembers for possible future agenda items. No discussion or debate of these requests shall be undertaken; the sole action is whether to schedule the item for consideration on a future agenda. No public comment will be taken. Councilmembers should consider the city's work plan when considering new items. a) 19-0300 TENTATIVE FUTURE AGENDA ITEMS Recommendation:Staff recommends that the City Council receive and file the tentative future agenda items. City Council Regular Meeting Agenda May 14, 2019 Page 2 City of Hermosa Beach Printed on 5/10/2019 Attachments: Tentative Future Agenda.pdf ADJOURNMENT Tonight’s meeting adjourns to Wednesday, May 22nd for the FY 2019-20 Budget Study Session at 6pm in the Council Chambers. City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 19-0276 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 14, 2019 CONSIDER AMENDMENT TO THE MUNICIPAL CODE CHAPTER 5.78 (TOBACCO RETAILERS) TO INCLUDE PROHIBITIONS ON THE SALE OF FLAVORED TOBACCO PRODUCTS IN ALL TOBACCO RETAIL ESTABLISHMENTS REGARDLESS OF WHETHER THEY LIMIT ENTRY TO THEIR ESTABLISHEMENTS TO ADULTS ONLY (I.E. PATRONS 21 YEARS OF AGE OR OLDER, OR ACTIVE DUTY MILITARY PERSONNEL WHO ARE 18 YEARS OF AGE OR OLDER) (Community Development Director Ken Robertson) Recommended Action: Staff recommends that the City Council waive full reading and introduce on first reading an ordinance amending Section 5.78.030 (Definitions)and Section 5.78.100 (Operating Requirements)in Chapter 5.78 of the HBMC (Tobacco Retailers)to ban tobacco retailers from selling all flavored tobacco products. Executive Summary: The requirement for tobacco retailer licensing and restrictions on the sales of flavored tobacco products are public health tools to reduce tobacco access by youths and to help avoid life-long tobacco and nicotine addiction by youths and adults.When adopting Chapter 5.78 into the code,the City Council only allowed the sale of flavored tobacco products in a retail store that permitted entry to adults (21 or older or active military personnel who are 18 and over),thus allowing the sale of flavored tobacco products in at least two retailers in the City.At the time of adoption,the City Council also directed staff to return with an ordinance amending Chapter 5.78 to extend the ban on the sale of flavored tobacco products to all retail stores.Extending the prohibition to all retailers is an accepted local practice to further reduce the availability of flavored tobacco products and reduce tobacco and nicotine addiction. Background: On December 11,2019,the City Council introduced an ordinance requiring tobacco retailer licenses and implementing restrictions on all flavored tobacco products and electronic smoking devices.The ordinance included exceptions to both of these restrictions on all flavored tobacco products and electronic smoking devices for “a retailer that permits only patrons 21 years of age or older,or active duty military personnel who are eighteen (18)years of age or older,to enter the location where the City of Hermosa Beach Printed on 5/9/2019Page 1 of 4 powered by Legistar™ Staff Report REPORT 19-0276 duty military personnel who are eighteen (18)years of age or older,to enter the location where the Tobacco Product is sold.” (See HBMC Section 5.78.100(F) and (G).) On January 9,2019,the City Council adopted the ordinance with an effective date of June 1,2019. After hearing testimony about the negative effects of flavored tobacco products and testimony from retailers expressing concern about losing their ability to sell flavored tobacco products when flavored tobacco products would still be available at adult-only smoke shops which would put them at a competitive disadvantage,the Council also directed staff to draft an amendment to the ordinance extending the ban on flavored tobacco products to all retail establishments. Hermosa Beach Tobacco Retailers The City currently has 20 retailers that sell tobacco products including cigarettes,cigars, cigarillos/little cigars,and electronic nicotine delivery devices,such as electronic cigarettes.Three of the establishments are primarily involved in the sale of smoking products and accessories and either currently limit access to adults only or could potentially consider such a limitation to sell flavored tobacco products.Other smoke shops could potentially open up in the permitted commercial locations,as identified on the attached map,to sell flavored tobacco products to patrons 21 years or older (or active duty military personnel who are 18 years or older).A courtesy public notice relating to the attached ordinance was hand-delivered to the three retailers in the City. Analysis: The proposed ordinance includes minor clean up changes to Section 5.78.030 (Definitions)and includes the following change to Section 5.78.100(G) pursuant to City Council direction: A.Flavored Tobacco Products.No retailer shall sell Flavored Tobacco Products.The prohibition in the preceding sentence shall not apply to a retailer that permits only patrons twenty-one (21) years of age or older,or active duty military personnel who are eighteen (18)years of age or older, to enter the location where the Tobacco Product is sold. 1.It shall be a violation of this Chapter for any Tobacco Retailer or any of the Tobacco Retailer’s agents or employees to sell or offer for sale,or to possess with intent to sell or offer for sale, any Flavored Tobacco Product. 2.There shall be a rebuttable presumption that a Tobacco Retailer in possession of four or more Flavored Tobacco Products,including but not limited to individual Flavored Tobacco Products,packages of Flavored Tobacco Products,or any combination thereof, possesses such Flavored Tobacco Products with intent to sell or offer for sale. 3.There shall be a rebuttable presumption that a Tobacco Product is a Flavored Tobacco Product if a Tobacco Retailer,Manufacturer,or any employee or agent of a Tobacco Retailer or Manufacturer has done the following: (a)made a public statement or claim that the Tobacco Product imparts a Characterizing City of Hermosa Beach Printed on 5/9/2019Page 2 of 4 powered by Legistar™ Staff Report REPORT 19-0276 (a)made a public statement or claim that the Tobacco Product imparts a Characterizing Flavor; (b)used text and/or images on the Tobacco Product’s Labeling or Packaging to explicitly or implicitly indicate that the Tobacco Product imparts a Characterizing Flavor; or (c)taken action directed to consumers that would be reasonably expected to cause consumers to believe the Tobacco Product imparts a Characterizing Flavor. The change to this section makes it clear that flavored tobacco products would be prohibited from all retailers,without exception.This extended prohibition is aimed to reduce adult and youth access to flavored tobacco products as flavored tobacco products are often the first type of tobacco products tried by adults and youths.This extended prohibition is aimed to reduce tobacco and nicotine addiction. Additionally,this broad prohibition responds to the following issue highlighted by the LA County Department of Public Health to help reduce youth access to tobacco: ·Efforts to prevent access by age restrictions are not always successful.Some youths will still be able purchase products from adults that may intentionally purchase flavored products for younger customers they cannot buy directly from the retailer-sometimes referred to as “shoulder tapping”. Prohibiting all retailers from selling flavored tobacco products will make the products less available within the City and will reduce the “shoulder tapping”avenue for youths to obtain flavored tobacco products. The rebuttable presumptions listed in the proposed amendment will assist code enforcement when determining if a retailer has flavored tobacco products with intent to sell in violation of the ordinance and determining whether a product qualifies as a flavored tobacco product.For example,if the retailer has flavored tobacco products in its possession,it could deny that it intended to sell those products.If the retailer has four or more flavored tobacco products,there is a rebuttable presumption that it had intent to sell the flavored tobacco products. General Plan Consistency: Tobacco Retailer Licensing and extending the prohibition on flavored tobacco products is consistent with the following PLAN Hermosa goals: Government Goal 7.3 Integrate health,livability and sustainability principles when adopting new policies and periodically review and evaluate adopted policies for their impact or opportunity to improve health,livability and City of Hermosa Beach Printed on 5/9/2019Page 3 of 4 powered by Legistar™ Staff Report REPORT 19-0276 review and evaluate adopted policies for their impact or opportunity to improve health,livability and sustainability. Sustainability & Conservation Goal 3.6 Healthy Air Hermosa.Maintain high quality outdoor and public spaces in Hermosa Beach through the Healthy Air Hermosa program or subsequent programs which aim to reduce cigarette smoke. Conclusion: Adding the proposed flavored tobacco product restrictions to the recently adopted tobacco licensing program in HBMC Chapter 5.78 is considered best practices to reduce tobacco product sales to youths and to reduce tobacco and nicotine addiction. Fiscal Impact: Extending the ban is not anticipated to result in any direct fiscal impact.Sales tax revenue in the City may be effected, but the amount is unknown. Attachments: 1.Link to January 8, 2019 Staff Report and Attachments 2.Link to December 11, 2018 Staff Report and Attachments 3.Proposed Ordinance 4.Tobacco Retailers Map 5.LA County Public Health Reference Documents ·California Flavored Tobacco and Menthol Cigarette Policy Matrix ·CDPH Survey- Tobacco Sales to Minors ·Center for Disease Control Fact Sheet ·Center for Disease Control Press Release Respectfully Submitted by:Ken Robertson, Community Development Director Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review:Mike Jenkins, City Attorney Approved:Suja Lowenthal, City Manager City of Hermosa Beach Printed on 5/9/2019Page 4 of 4 powered by Legistar™ ORDINANCE NO. ___ AN ORDINANCE OF THE CITY OF HERMOSA BEACH AMENDING SECTION 5.78.030 (DEFINITIONS) AND SECTION 5.78.100 (OPERATING REQUIREMENTS) IN CHAPTER 5.78 OF THE HERMOSA BEACH MUNICIPAL CODE (TOBACCO RETAILERS) TO BAN TOBACCO RETAILERS FROM SELLING ALL FLAVORED TOBACCO PRODUCTS The City Council of the City of Hermosa Beach does hereby ordain as follows: Section 1. Section 5.78.030 (Definitions) in Chapter 5.78 (Tobacco Retailers) is amended to read as follows: 5.78.030 Definitions. The following words and phrases, whenever used in this Chapter, shall have the meanings defined in this section unless the context clearly requires otherwise: “Arm’s Length Transaction” means a Sale in good faith and for valuable consideration that reflects the fair market value in the open market between two informed and willing parties, neither of which is under any compulsion to participate in the transaction. A Sale between relatives, related companies or partners, or a Sale for which a significant purpose is avoiding the effect of the violations of this Chapter is not an Arm’s Length Transaction. “Consumer” means a person who purchases a Tobacco Product for consumption and not for Sale to another. “Characterizing Flavor” means a taste or aroma, other than the taste or aroma of tobacco, imparted either prior to or during consumption of a Tobacco Product or any byproduct produced by the Tobacco Product, including, but not limited to, tastes or aromas relating to menthol, min t, wintergreen, fruit, chocolate, vanilla, honey, candy, cocoa, dessert, alcoholic beverage, herb, or spice; provided, however, that a Tobacco Product shall not be determined to have a Characterizing Flavor solely because of the use of additives or flavorings or the provision of ingredient information. “Electronic Smoking Device” has the same meaning as the term is defined in Hermosa Beach Municipal Code Section 8.40.010. “Enforcement Official” means any member of the Hermosa Beach Code Enforcement Department, the Hermosa Beach Police Department, the California Department of Health Services, the California Alcohol Beverage Control Department, and the Los Angeles County Sheriff’s Department, or their designees. “Flavored Tobacco Product” means any Tobacco Product that imparts a Characterizing Flavor. a Tobacco Product containing an additive with an artificial or Ordinance No. ___ Page 2 of 6 ________________ natural flavor or an herb or spice, including but not limited to a characterizing flavor such as mint, menthol, wintergreen, strawberry, grape, orange, clove, cinnamon, pineapple, vanilla, coconut, licorice, cocoa, chocolate, cherry, or coffee. A public statement or claim made or disseminated by the manufacturer of a Tobacco Product, or by any person authorized or permitted by the manufacturer to make or disseminate public statements concerning such Tobacco Product, that such Tobacco Product has or produces such a characterizing flavor shall constitute presumptive evidence that the Tobacco Product is a Flavored Tobacco Product. “Little Cigar” means any roll of tobacco other than a cigarette wrapped entirely or in part in tobacco or any substance containing tobacco and weighing no more than three pounds per thousand. “Little Cigar” includes, but is not limited to, any Tobacco Product known or labeled as “small cigar” or “little cigar.” “Manufacturer” means any person, including any repacker or relabeler, who manufactures, fabricates, assembles, processes, or labels a Tobacco Product; or imports a finished Tobacco Product for sale or distribution into the United States. “Package” means a pack, box, carton, or container of any kind or, if no other container, any wrapping (including cellophane) in which a Tobacco Product is sold or offered for Sale to a Consumer. “Person” means any individual, partnership, co-partnership, firm, association, joint stock company, corporation, or combination of the above in whatever form or character. “Pharmacy” means any retail establishment in which the profession of pharmacy is practiced by a pharmacist licensed by the State of California in accordance with the Business and Professions Code and where prescription pharmaceuticals are offered for Sale, regardless of whether the retail establishment sells other retail goods in addition to prescription pharmaceuticals. “Restaurant” means a place where people pay to sit and eat meals that are cooked and served on the premises. “Restaurant” does not include a deli where prepared foods are ordered, purchased, and picked up by a Person to be eaten outside or off the premises without service. “Sale” means any transfer, exchange, barter, gift, offer for sale, or distribution for a commercial purpose, in any manner or by any means whatsoever. “Self-Service Display” means the open display or storage of Tobacco Products in a manner that is physically accessible in any way to the general public without the assistance of the retailer or employee of the retailer and a direct Person-to-Person transfer between the purchaser and the retailer or retailer’s agent or empl oyee. A vending machine is a form of Self-Service Display. “Smoking” means the combustion, electrical ignition or vaporization and/or inhaling, exhaling, burning, or carrying any lighted, heated, or ignited cigar, cigarette, cigarillo, Ordinance No. ___ Page 3 of 6 ________________ pipe, hookah, Electronic Smoking Device, or any plant product intended for human inhalation that facilitates the release of gases, particles, or vapors into the air. “Tobacco Paraphernalia” means any item designed for the consumption, use, or preparation of Tobacco Products. “Tobacco Product” means: (1) Any product containing, made, or derived from tobacco or nicotine that is intended for human consumption, whether smoked, heated, chewed, absorbed, dissolved, inhaled, snorted, sniffed, or ingested by any other mea ns, including, but not limited to cigarettes, cigars, little cigars, chewing tobacco, pipe tobacco, snuff, snus; and (2) Any Electronic Smoking Device, with or without nicotine. (3) Notwithstanding any provision of subsections (1), (2) and (3) to the contrary, “Tobacco Product” includes any component, part, or accessory of a Tobacco Product, whether or not sold separately. “Tobacco Product” does not include any product that has been approved by the United States Food and Drug Administration for Sale as a tobacco cessation product or for other therapeutic purposes where such product is marketed and sold solely for such an approved purpose. “Tobacco Retailer” means any Person who sells, offers for Sale, or does or offers to exchange for any form of con sideration, tobacco, Tobacco Products or Tobacco Paraphernalia. “Tobacco Retailing” shall mean the doing of any of these things. This definition is without regard to the quantity of Tobacco Products or Tobacco Paraphernalia sold, offered for Sale, exchanged, or offered for exchange. Section 2. Section 5.78.100 (Operating requirements) in Chapter 5.78 (Tobacco Retailers) is amended to read as follows: 5.78.100 Operating requirements. The following operating requirements shall be deemed conditions of any Tobacco Retailer license issued pursuant to the provisions of this Chapter, and failure to comply with any such requirement shall be grounds for suspension, revocation, or the imposition of administrative fines in accordance with Section 5.78.120 of this Chapter. A. Posting of license. Each license issued pursuant to this Chapter shall be prominently displayed in a publicly visible location at the permitted location. B. Retail Sales to Persons under twenty one prohibited. No Person engaged in Tobacco Retailing shall sell or offer to sell, give or offer to give, or transfer or offer to transfer any Tobacco Product to any Person who is under the legal age under state law Ordinance No. ___ Page 4 of 6 ________________ to purchase and possess Tobacco Products, which is age twenty-one (or eighteen if active military). C. Positive identification required. No Tobacco Retailer shall sell or transfer a Tobacco Product to any Person who appears to be under the age of thirty (30) years old without first examining the identification of that Person to confirm that Person is at least the minimum age under state law to purchase and possess the product. The Tobacco Retailer or agent thereof shall refuse the Sale or transfer of any Tobacco Product to any Person who appears to be under the age of thirty (30) years old, who fails to present valid, legal photo identification prior to the Sale or transfer. D. Minimum age for Persons selling tobacco. No Person who is younger than twenty-one shall engage in Tobacco Retailing. E. Self-Service Displays prohibited. Tobacco Retailing by means of a self-service display is prohibited. F. Electronic Smoking Device. 1. No retailer shall sell an Electronic Smoking Device or any product used in an Electronic Smoking Device. It shall be a violation of this Chapter for any Tobaccor Retailer or any of the Tobacco Retailer’s agents or employees to sell or offer for sale, or to possess with intent to sell or offer for sale, any Electronic Smoking Device. The prohibition in the preceding sentence shall not apply to a retailer that permits only patrons 21 years of age or older , or active duty military personnel who are eighteen (18) years of age or older, to enter the location where the Tobacco Product is sold. 2. There shall be a rebuttable presumption that a Tobacco Retailer in possession of four or more Electronic Smoking Devices, including but not limited to individual Electronic Smoking Devices, packages of Electronic Smoking Devices, or any combination thereof, possesses such Electronic Smoking Devices with intent to sell or offer for sale. G. Flavored Tobacco Products. No retailer shall sell Flavored Tobacco Products. The prohibition in the preceding sentence shall not apply to a retailer that permits only patrons twenty-one (21) years of age or older, or active duty military personnel who are eighteen (18) years of age or older, to enter the location where the Tobacco Product is sold. 1. It shall be a violation of this Chapter for any Tobaccor Retailer or any of the Tobacco Retailer’s agents or employees to sell or offer for sale, or to possess with intent to sell or offer for sale, any Flavored Tobacco Product. 2. There shall be a rebuttable presumption that a Tobacco Retailer in possession of four or more Flavored Tobacco Products, including but not limited to individual Flavored Tobacco Products, packages of Flavored Ordinance No. ___ Page 5 of 6 ________________ Tobacco Products, or any combination thereof, possesses such Flavored Tobacco Products with intent to sell or offer for sale. 3. There shall be a rebuttable presumption that a Tobacco Product is a Flavored Tobacco Product if a Tobacco Retailer, Manufacturer, or any employee or agent of a Tobacco Retailer or Manufacturer has done the following: (a) made a public statement or claim that the Tobacco Product imparts a Characterizing Flavor; (b) used text and/or images on the Tobacco Product’s Labeling or Packaging to explicitly or implicitly indicate that the Tobacco Product imparts a Characterizing Flavor; or (c) taken action directed to consumers that would be reasonably expected to cause consumers to believe the Tobacco Product imparts a Characterizing Flavor. H. Packaging and Labeling. No Tobacco Retailer shall Sell any Tobacco Product to any Consumer unless such product: (1) is sold in the original manufacturer’s Package intended for Sale to Consumers; and (2) conforms to all applicable federal labeling requirements. I. Minimum Package Size for Little Cigars. No Tobacco Retailer shall Sell to a Consumer any Little Cigar unless it is sold in a Package of at least twenty Little Cigars. J. False and misleading advertising prohibited. A Tobacco Retailer who does not have a valid license pursuant to this Chapter or whose license has been suspended or revoked shall not display any item or advertisement relating to Tobacco Products that promotes the Sale or distribution of such products from the premises or that could lead a reasonable Consumer to believe that Tobacco Products can be obtained at that location. Such display or advertisement in violation of this provision shall constitute Tobacco Retailing without a valid license. Section 3. Effective Date. This ordinance shall become effective and be in full force and effect on June 1, 2019. Section 4. Certification. The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City of Hermosa Bea ch’s book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law. Ordinance No. ___ Page 6 of 6 ________________ PASSED, APPROVED and ADOPTED this ____ day of _____________ 2018. VOTE: AYES: NOES: ABSTAIN: ABSENT: _________________________________________ MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: __________________________ City Clerk City Attorney 0 0.25 0.50.125 Miles 0 1,000 2,000500 Feet CITY OF HERMOSA BEACH Sources: 2018 TIGER/Line Shapeles, Los Angeles County Boundaries, California Department of Tax and Fee Administration. Prepared by the Los Angeles County Department of Public Health, Division of Chronic Disease & Injury Prevention, Tobacco Control & Prevention Program, November 2018. TOBACCO PROXIMITY TO YOUTH-POPULATED RETAILERS’ AREAS Tobacco Retailer within 500 ft of a Youth-Populated Area Tobacco Retailer Community Center Public/Private School Recreation Areas (includes parks, parks w/ playgrounds and/or sandboxes) Valley Park Seaview Parkette Fort Lots-o-Fun Park Edith Rodaway Friendship Park Moondust ParketteSouth Park Hermosa Beach Community Center Hermosa View School Hermosa North School Hermosa Valley School Hope Chapel Academy Fusion Academy South Bay Academy of the Two Hearts Our Lady of Guadalupe School Oceanview Liquor Boccato's Groceries Manhattan Mart The Green Store Beach Market Robert’s Liquor Deep Pocket Jean Company Abe’s Liquor Ashley's Deli & Market Granny's Groceries Hermosa Smoke and Gift Mickey's Italian Deli & Liquor Dawn to Dusk May's Arco Gas Station and Mini Mart Vons Supermarket #2110 Efram’s Mobil Gas Station Purple Haze Smoke Shop 7-Eleven Cigar Hookah and Beyond Hermosa Wine and Spirits A B C D E F G H I J K L M N O P Q R S T A B C D E F G I J K L M N O P Q R S H T Percent of Retailers Selling Tobacco to Underage Young Adults, 2017-2018 13.1 22.0 14.2 17.6 19.1 0 5 10 15 20 25 30 2017 2018Retailer Violation Rate, %Electronic Smoking Devices Tobacco Overall Note: In 2017, there was no overall retailer violation rate as the Young Adult E-cigarette Purchase Survey and the Young Adult Tobacco Purchase Survey were two separate surveys. In 2018, the two surveys were combined into one Young Adult Tobacco Purchas Survey. Young adults are defined as ages 18-19. Source: California Department of Public Health, California Tobacco Control Program. Young Adult Tobacco Purchase Survey, 2017-2018. Sacramento, CA: California Department of Public Health; October 2018. Percent of Retailers Selling Tobacco to Underage Young Adults by Store Type, 2018 36.0 30.2 25.3 24.8 22.2 14.7 12.6 12.1 6.9 19.1 0 10 20 30 40 50 Tobacco Store Vape Shop Convenience Store without Gas Small Market Other Convenience Store with Gas Liquor Store Supermarket Drug Stores / Pharmacies STATEWIDE Retailer Violation Rate, % Note: Tobacco stores include vape shops/lounges. Store types with small sample sizes were grouped together with the “other” category (e.g. delis, discount stores, gift stores, hotels, car washes, restaurants, cafes, donut shops). Young adults are defined as 18-19 years old.Source: California Department of Public Health, California Tobacco Control Program. Young Adult Tobacco Purchase Survey, 2018. Sacramento, CA: California Department of Public Health; October 2018. Want to learn more? www.cdc.gov/vitalsigns/youth-tobacco-use 4.9M 38.3%1.5M FEB. 2019 #vitalsigns Nearly all tobacco product use begins in adolescence. PROBLEM: Tobacco Use By Youth Is Rising E-cigarettes are the main reason Overview: Tobacco product use among US youth is increasing. More than 1 in 4 high school students and about 1 in 14 middle school students in 2018 had used a tobacco product in the past 30 days. This was a considerable increase from 2017, which was driven by an increase in e-cigarette use. E-cigarette use increased from 11.7% to 20.8% among high school students and from 3.3% to 4.9% among middle school students from 2017 to 2018. No change was found in the use of other tobacco products, including cigarettes, during this time. Among youth: • E-cigarettes are still the most commonly used tobacco product, ahead of cigarettes, cigars, smokeless tobacco, hookah, and pipes. • E-cigarettes are the most commonly used product in combination with other tobacco products. • E-cigarette use is highest for boys, whites, and high school students. 4.9 million youth were current tobacco product users in 2018. There were 1.5 million more current youth e-cigarette users in 2018 than 2017. Use of any tobacco product grew by 38.3% among high school students (2017-2018). Any tobacco product use among youth is unsafe, including e-cigarettes. • Cigarette smoke contains over 7,000 chemicals, including about 70 that cause cancer. • Nearly all tobacco products, including e-cigarettes, contain nicotine. • Youth nicotine use can lead to addiction and can harm the developing brain, impacting learning, memory, and attention. SOURCE: Tobacco Product Use Among Middle and High School Students — United States, 2011-2018. Morbidity and Mortality Weekly Report (MMWR), February 2019. Tobacco product use among high school students—2018 NICOTINE LEVELS 1 JUUL Pod = 1 Cigarette Pack JUUL PODS & FLAVORS JUUL is now the most commonly sold e-cigarette in the US. • JUUL is an e-cigarette shaped like a USB flash drive and is easy to conceal. • JUUL uses liquid nicotine refills called “pods,” which contain at least as much nicotine as a pack of cigarettes and are available in flavors that appeal to youth. • JUUL devices are being used by youth in schools, including inside bathrooms and classrooms. THE WAY FORWARD PARENTS AND EDUCATORS CAN: • Set a positive example by not using tobacco products themselves. • Learn about different types and risks of tobacco products, including e-cigarettes. HEALTHCARE PROVIDERS CAN: • Ask specifically about e-cigarettes when screening for tobacco product use. • Warn youth about the risks of all tobacco product use, including e-cigarettes. SCHOOLS CAN: • Adopt and enforce tobacco- free campus policies that include e-cigarettes. • Reject tobacco industry-sponsored prevention programs, which are proven not to work. STATES AND COMMUNITIES CAN: • Prohibit smoking and e-cigarette use inside workplaces and public places. • Increase the minimum age of sale of tobacco products to 21 years. • Prohibit the sale of flavored tobacco products. For more information 1-800-CDC-INFO (232-4636) TTY: 1-888-232-6348 | Web: www.cdc.gov Centers for Disease Control and Prevention 1600 Clifton Road NE, Atlanta, GA 30333 Publication date: February 11, 2019 CS300129A 27.1 % 0% 30% 35% 20% 15% 10% 5% 25% 20.8% 8.1%7.6% 5.9%4.1% 1.1% High school e-cigarette users are using them more often. Use more than 20 days in the past 30 days 20%2017 28%2018 = Youth e-cigarette use Advertising +Flavors ANY TOBACCO PRODUCT E-CIGARETTES CIGARETTES CIGARS SMOKELESS TOBACCO HOOKAH PIPE TOBACCO Increase in youth e-cigarette use happened at same time as increased JUUL sales. Press Release ______________________________________________________________________________________ Embargoed 1:00 PM ET Contact: CDC Media Relations February 11, 2019 (404) 639-3286 Progress erased: youth tobacco use increased during 2017-2018 4.9 million middle and high school students used tobacco products in 2018 About 4.9 million middle and high school students were current users (used in the past 30 days) of some type of tobacco product in 2018, up from 3.6 million in 2017. This increase—driven by a surge in e-cigarette use—erased past progress in reducing youth tobacco product use, according to a new Vital Signs report published by the Centers for Disease Control and Prevention (CDC). With the exception of e-cigarettes, no change was found in the use of other tobacco products, including cigarettes, resulting in a net increase in overall tobacco product use during 2017-2018. There were 1.5 million more youth e-cigarette users in 2018 than 2017, and those who were using e-cigarettes were using them more often, as was previously reported in November 2018. Frequent use (more than 20 days in the past 30 days) of e-cigarettes, increased from 20 percent in 2017 to 28 percent in 2018 among current high school e-cigarette users. More than 1 in 4 (27.1%) high school students and about 1 in 14 (7.2%) middle school students currently used a tobacco product in 2018. For the fifth year in a row, e-cigarettes (20.8%) were the most commonly used tobacco product among high schoolers, followed by cigarettes (8.1%), cigars (7.6%), smokeless tobacco (5.9%), hookah (4.1%), and pipe tobacco (1.1%). Among middle schoolers, e-cigarettes (4.9%) were also the most commonly used tobacco product, followed by cigarettes (1.8%), smokeless tobacco (1.8%), cigars (1.6%), hookah (1.2%), and pipe tobacco (0.3%). Many youth tobacco product users are also using multiple products. Among current tobacco users, about 2 in 5 (1.68 million) high school students and 1 in 3 (270,000) middle school students used two or more tobacco products in 2018. The most commonly used tobacco product combination was e-cigarettes and conventional cigarettes among both middle and high school students. Robert Redfield, M.D., CDC Director_______________________________________________________ “The skyrocketing growth of young people’s e-cigarette use over the past year threatens to erase progress made in reducing youth tobacco use. It’s putting a new generation at risk for nicotine addiction,” said CDC Director Robert R. Redfield, M.D. “Despite this troubling trend, we know what works and we must continue to use proven strategies to protect America’s youth from this preventable health risk. Youth use of any tobacco product, including e-cigarettes, is unsafe.” _________________________________________________________________________________________ Additional key findings:  Among high school students in 2018, any tobacco product use was reported by 32.4 percent of non-Hispanic white, 21.7 percent of Hispanic, 18.4 percent of non-Hispanic other race, and 17.4 percent of non-Hispanic black students.  Among middle school students in 2018, any tobacco product use was reported by 9.5 percent of Hispanics, 6.8 percent of non-Hispanic blacks, 6.6 percent of non-Hispanic whites, and 3.8 percent of non-Hispanic students of other races.  By sex in 2018, use of any tobacco product, two or more tobacco products, e-cigarettes, cigarettes, cigars, smokeless tobacco, and pipe tobacco was higher among male high school students than females.  By race/ethnicity in 2018, e-cigarettes were the most commonly used product among all racial/ethnic groups except black high school students, among whom cigars were the most commonly reported product. This Vital Signs report is based on data from the 2011–2018 National Youth Tobacco Surveys analyzed by CDC, the Food and Drug Administration (FDA), and the National Cancer Institute (NCI). This annual survey assesses current use of cigarettes, cigars, smokeless tobacco, e-cigarettes, hookah, pipe tobacco, and bidis among a nationally representative sample of middle and high school students. Scott Gottlieb, M.D., FDA Commissioner ______________________________________________________ “These data are a sobering reminder of the rampant rise of youth e -cigarette use. I fear this trend will continue in 2019, forcing us to make some tough decisions about the regulatory status of e-cigarettes,” said FDA Commissioner Scott Gottlieb, M.D. “No child should be using any tobacco or nicotine -containing product and we’re committed to reversing this epidemic. We’ll continue to take a series of escalating regulatory actions to try to address the root causes of this spike in youth e-cigarette use, in particular by ensuring these products are sold in ways that make them less accessible and appealing to youth.” __________________________________________________________________________________________ Why are these findings a significant public health concern?  Tobacco use is the leading cause of preventable disease and death in the United States, and nearly all tobacco use begins in adolescence.  Cigarette smoke contains more than 7,000 chemicals, about 70 of which can cause cancer.  Nearly all tobacco products, including e-cigarettes, contain nicotine.  The U.S. Surgeon General has concluded that nicotine exposure during adolescence can harm the developing brain—which continues to develop until about age 25.  Nicotine exposure during adolescence impacts learning, memory, and attention and primes the brain for addiction.  Symptoms of nicotine addiction are increased in multiple tobacco product users compared with single - product users.  Youth who use e-cigarettes may be more likely to go on to smoke conventional cigarettes. What more can be done? Regulating the manufacture, distribution, and marketing of tobacco products, coupled with proven population-based strategies, can reduce youth tobacco use and initiation. These strategies include:  Increasing prices of tobacco products.  Protecting people from exposure to secondhand smoke and e-cigarette aerosol.  Sustaining hard-hitting media campaigns that warn about the dangers of tobacco product use.  Restricting youth access to tobacco products, including increasing the minimum age of sale of tobacco products to 21 years and prohibiting the sale of flavored tobacco products. To read the entire Vital Signs report, visit: www.cdc.gov/vitalsigns/. To learn more about preventing young people from using tobacco products, visit www.BeTobaccoFree.gov. City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 19-0285 7Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 14, 2019 AWARD OF CONSTRUCTION CONTRACT FOR CIP 14-173, 8TH STREET IMPROVEMENTS PROJECT (Acting Public Works Director Lucho Rodriguez) Recommended Action: Staff recommends that the City Council: 1.Award a construction contract to the lowest bidder, Concept Consultant, Inc., for CIP14-173 8th Street Improvements Project in the amount of $561,950.50, unless Council finds the low bid to be unresponsive based on the information in this staff report. 2.If Council determines that the low bidder’s bid is unresponsive, award construction contract to 2nd lowest bidder, Gentry General Engineering, Inc. for $714,000; 3.Authorize the Mayor to execute the construction contract and the City Clerk to attest, subject to approval by the City Attorney; 4.Authorize a 20% project contingency for a total construction budget of $674,340.60 (Concept) or $856,800.00 (Gentry); and 5.Authorize the Acting Director of Public Works to file a Notice of Completion following final completion of the project. Executive Summary: Staff requests that City Council consider award of a construction contract,including contingency,to Concept Consultant,Inc.in the amount of $674,340.60 or,if Concept’s bid is found to be unresponsive,to Gentry General Engineering,Inc.$856,800.00 for the 8th Street Improvements Project on 8th Street from Valley Drive to Hermosa Avenue. Background: Capital Improvement Project (CIP)14-173 is along 8th Street,which is an east-west roadway with one lane in each direction,has on-street parking,and provides connectivity from Pacific Coast Highway to the beach area. The project’s scope between Hermosa Avenue and Valley Drive consists of upgrading sidewalks to provide a continuous path of travel consistent and in compliance with the Americans with Disabilities City of Hermosa Beach Printed on 5/10/2019Page 1 of 6 powered by Legistar™ Staff Report REPORT 19-0285 provide a continuous path of travel consistent and in compliance with the Americans with Disabilities Act (ADA). The project would bring all curb ramps and driveways current to ADA standards. At the November 13,2018 City Council meeting,staff presented a project update,and Council directed staff to move forward with completion of the design phase of the project.Completion of the design phase includes finalizing the plans,specs and estimates to 100%completion to implement a four-foot-wide sidewalk path.At this meeting,Council also approved the recommendation to conduct a final project walk-through/field review meeting on December 19, 2018 with 8th street residents. On March 14,2019,City Council was provided an Information Item that City staff would be advertising the 8th street project for construction bids. Analysis: The project was advertised on March 14th and March 21st in the Easy Reader,via the City Website and with bid advertising agencies.Three (3)bids were received and opened on April 4,2019.The bid results are summarized below: Bidder Bid Amount Concept Consultant, Inc.$561,950.50 Gentry General Engineering, Inc.$714,000 PALP, Inc DBA EXCEL paving $1,170,650 The apparent low bidder is Concept Consultant,Inc.(Concept)with an original bid amount of $569,843.50.However,the calculations on the bid were erroneous and the total was reduced to $561,950.50 by staff as per bid document directions.This miscalculation was confirmed with Concept. After the math correction,staff proceeded to perform the bid documents review to determine if the low bidder is responsible and responsive.In order to be eligible for project award,a bidder must be “responsible”and the bid must be “responsive.”A bidder is responsible if it has the requisite qualifications,expertise,financing and licensing to perform the project.A bid is responsive if it satisfies the minimum requirements set forth in the bid documents.Staff identified two issues of concern that speak to the question of whether the bid is responsive,and one that speaks to the question of responsibility: Responsiveness ·Staff checked the references provided by Concept on the construction project reference form per Attachment 1.The references provided by Concept Consultant Inc.were contacted and came back with positive reviews regarding the completion of the projects.However,althoughCity of Hermosa Beach Printed on 5/10/2019Page 2 of 6 powered by Legistar™ Staff Report REPORT 19-0285 came back with positive reviews regarding the completion of the projects.However,although Concept completed the projects submitted for reference,these projects were not similar to the scope of work or magnitude of the 8th Street project.As described in the instruction to bidders section found in the projects contract documents under the bidder qualifications heading, “Contractor shall provide a minimum of 3 references for similar projects of similar size,scope and magnitude,which have been successfully completed in the State of California during the past 5 years”.The referenced work provided by Concept did not include ADA compliant access ramp work or extensive concrete sidewalk work. ·The bid documents require that no more than 49%of the work may be subcontracted per Attachment 2;the general contractor must perform 51%of the work with its own staff.In response to staff’s request,Concept provided copies of its subcontractor bids,which disclose that subcontractors would be performing 54% of the work, as follows: o The bid for concrete work from V-ditch is $250,070 which is 44.5%of the total contract of $561,950.50. o The bid from the traffic control subcontractor is 8% of the total bid price. o The bid from the handrails’ subcontractor is 1.5% of the total bid price. Hence,Concept would be performing less than 49%of the work with its own employees.In addition,Concept did not identify a subcontractor for paving and striping.When queried about that omission,Concept stated that it has no qualified employees on its team presently but intends to hire qualified employees to perform this work.This is an atypical but legal practice for specialty work of this kind. According to the City Attorney,Concept’s bid may be rejected as unresponsive because it does not satisfy the 51%requirement.The City Attorney also advises that this discrepancy would be waivable by the City Council,since it is a local /contract requirement,not statutory,if it does not give the bidder an advantage over other bidders. ·Concept’s contractor’s license is active but the Contractor’s State License Board website identifies pending administrative proceedings involving the license.While the Labor Commissioner’s office cannot provide records for any ongoing investigations,staff was provided with four different case numbers of Civil Wage and Penalty Assessments issued against Concept Consultant by the Department of Industrial Relations (DIR),however staff could not obtain further details.Without more information,these pending matters create possible concern but cannot serve as evidence of non-responsibility. During the review of Concept’s bid documents,the City Attorney suggested that staff reach out to the surety company and ascertain if the surety would offer full Performance and Payment Bonds for the full bid amount,in view of the significant spread between the low bid and the second low bid.If the low bid is too low and the contractor cannot complete the project,the surety would be obligated to step in and at its expense hire a contractor to complete the job.While this provides the City with City of Hermosa Beach Printed on 5/10/2019Page 3 of 6 powered by Legistar™ Staff Report REPORT 19-0285 step in and at its expense hire a contractor to complete the job.While this provides the City with protection,it is also a time-consuming process that would delay completion of the project.Hence,the City Attorney wanted assurance from the surety that it was aware of the bid spread and would nonetheless issue a performance bond for the project.The surety provided a letter acknowledging the bid spread and stating that it would issue the bonds. The letter is included here as Attachment 3. Concept is fully aware of all of the above inquiries and issues and its owner has assured Staff that Concept will deliver the 8th street project on time and on budget per plans and specifications.He has further stated that Concept takes pride in its work and guaranteeing that will be completed correctly. The second lowest bidder is Gentry General Engineering Inc.for an amount of $714,000,which is $152.049.50 (27%)higher than the low bidder.Staff carefully checked the second lowest bidder documents,included as Attachment 4 and found them to be compliant.Their projects were found to be of the same scope and magnitude and their Contractors license board record is clean.The engineer’s estimate prepared by the project designer is $714,550 which is also 27%higher than the low bidder’s price. Council would need to make a determination to waive the 51%requirement and award the project to Concept,or alternatively,determine that Concept’s bid is unresponsive and award the contract to Gentry. Construction for this project is anticipated to begin in early June.Notifications of commencement of construction would be sent to all residents of 8th Street several weeks prior to the beginning of construction alerting them of the construction dates,what to expect during construction,and phone numbers for the key personnel involved with the construction of the project.The project’s construction duration is for 50 working days or approximately 10 weeks.A continuous safe pedestrian route would be maintained on 8th street during the construction of this project.Final plans are provided as Attachment 5. A draft agreement is included as Attachment 6. General Plan Consistency: PLAN Hermosa,the City’s General Plan,was adopted by the City Council in August 2017.PLAN Hermosa was divided into seven elements,each with multiple goals.The creation of a complete and connected sidewalk network along 8th Street would help accomplish several goals of the Mobility and Infrastructure Elements. Mobility Goal 3. Public rights-of-way supporting a multimodal and people-oriented transportation system that provides diversity and flexibility on how users choose to be mobile. City of Hermosa Beach Printed on 5/10/2019Page 4 of 6 powered by Legistar™ Staff Report REPORT 19-0285 Policies 3.1 Enhance public rights-of-way.Where right-of-way clearance allows,enhance public right-of ways to improve connectivity for pedestrians, bicyclists, disabled persons, and public transit stops. 3.2 Complete pedestrian network.Prioritize investment in designated priority sidewalks to ensure a complete network of sidewalks and pedestrian-friendly amenities that enhances pedestrian safety, access opportunities and connectivity to destinations. 3.10 Require ADA standards.Require that all public rights-of-way be designed per Americans with Disabilities Act (ADA)standards by incorporating crosswalks,curb ramps,pedestrian signals,and other components to provide ease of access for disabled persons. Goal 7.A transportation system that results in zero transportation-related fatalities and which minimizes injuries. Policies 7.5 Appropriate sidewalk widths.Encourage design and construction plans that incorporate sidewalks that are consistent in width to match pedestrian activity. Infrastructure Goal 2.Roadway infrastructure maintenance supports convenient,attractive,and complete streets and associated amenities. Policies 2.3 Street and sidewalk standards.Require the use of standardized roadway,sidewalk,parkway, curb and gutter designs to ensure continuity and consistency as property redevelops over time. Fiscal Impact: Contingency:Staff recommends a construction contingency of 20%of the total construction amount for this project for any unknowns that could be encountered during the construction phase.Therefore, staff anticipates the construction budget to be as follows: Concept Consultant, Inc.: Construction Contract $561,950.50 20% Contingency $112,390.10 Total Construction Cost $674,340.60 Gentry General Engineering, Inc.: Construction Contract $714,000.00 20% Contingency $142,800.00 Total Construction Cost $856,800.00 City of Hermosa Beach Printed on 5/10/2019Page 5 of 6 powered by Legistar™ Staff Report REPORT 19-0285 $1,002,276.90 is currently available to cover construction costs for this project,the details of the available funds is as follows: Fund Account #Amount State Gas Tax Fund 115-8173-4201 $325,744 Tyco Fund 122-8173-4201 $13,560 Grants Fund 150-8173-4201 $354,535 Capital Improvement Fund 301-8173-4201 $308,438 Total Funding $1,002,277 There are sufficient funds appropriated to the project to cover the cost of the construction contract and 20% contingency. Attachments: 1.Construction Project Reference Form (Concept Consultant, Inc.) 2.Designation of Subcontractors Form (Concept Consultant, Inc.) 3.Surety Letter 4.Second lowest bidder contract documents (Gentry General Engineering, Inc.) 5.Final Plans 6.Draft Agreement Respectfully Submitted by: Reed Salan, Associate Engineer Concur: Lucho Rodriguez, P.E., Acting Director of Public Works Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Mike Jenkins, City Attorney Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 5/10/2019Page 6 of 6 powered by Legistar™ Attachment 1 Attachment 2 Attachment 3 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 03/11/19 Attachment 5 03/11/19 Attachment 5 03/11/19 Attachment 5 03/11/19 Attachment 5 03/11/19 Attachment 5 03/11/19 Attachment 5 03/11/19 Attachment 5 03/11/19 Attachment 5 03/11/19 Attachment 5 03/11/19 Attachment 5 03/11/19 Attachment 5 03/11/19 Attachment 5 03/11/19 Attachment 5 CITY OF HERMOSA BEACH CONSTRUCTION AGREEMENT This Construction Agreement (“Agreement”) is made and entered into as of the date executed by the Mayor and attested to by the City Clerk, by and between "contractor" (hereinafter referred to as "CONTRACTOR") and the City of Hermosa Beach, California, a municipal corporation (hereinafter referred to as "CITY"). R E C I T A L S A.Pursuant to the Notice Inviting Sealed Bids for CIP Project No. 14-173 8th StreetImprovements, bids were received, publicly opened, and declared on the date specified in thenotice; and B.On April 23, 2019, City’s City Council declared CONTRACTOR to be the lowestresponsible bidder and accepted the bid of CONTRACTOR; and C.The City Council has authorized the Mayor to execute a written contract withCONTRACTOR for furnishing labor, equipment and material for the CIP Project No. 14-1738th Street Improvements in the City of Hermosa Beach. NOW, THEREFORE, in consideration of the foregoing and the mutual covenants herein contained, it is agreed: 1.GENERAL SCOPE OF WORK: CITY agrees to engage CONTRACTOR andCONTRACTOR agrees to furnish all necessary labor, tools, materials, appliances, andequipment for and do the work for the CIP Project No. 14-173 8th Street Improvements inthe City of Hermosa Beach. The work shall be performed in accordance with the Plansand Specifications dated March, 2019, (the “Specifications”) on file in the office of theCity Clerk and in accordance with bid prices set forth in CONTRACTOR’S Bid Proposaland in accordance with the instructions of the City Engineer. 2.INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY: Thecontract documents for the aforesaid project shall consist of the Notice Inviting Bids,Instructions to Bidders, Bid Proposal, Builders General Provisions, StandardSpecifications, Special Provisions, Exhibit A and Exhibit B, and all referencedspecifications, details, standard drawings, and appendices; together with this Agreementand all required bonds, insurance certificates, permits, notices and affidavits; and also,including any and all addenda or supplemental agreements clarifying, amending, orextending the work contemplated as may be required to insure its completion in anacceptable manner. All of the provisions of said contract documents are made a parthereof as though fully set forth herein. This contract is intended to require a completeand finished piece of work and anything necessary to complete the work properly and inaccordance with the law and lawful governmental regulations shall be performed byCONTRACTOR whether set out specifically in the contract or not. Should it beascertained that any inconsistency exists between the aforesaid documents and thiswritten agreement, the provisions of this Agreement, the Builders General Provisions andthe Standard Specifications, in that order, shall control. Collectively, these contractdocuments constitute the complete agreement between CITY and CONTRACTOR andsupersede any previous agreements or understandings. 3.COMPENSATION: CONTRACTOR agrees to receive and accept the prices set forth inits Bid Proposal as full compensation for furnishing all materials, performing all work,and fulfilling all obligations hereunder. Said compensation shall cover all expenses,losses, damages, and consequences arising out of the nature of the work during itsprogress or prior to its acceptance including those for well and faithfully completing the Attachment 6 work and the whole thereof in the manner and time specified in the aforesaid contract documents; and also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the work, suspension or discontinuance of the work, and all other unknowns or risks of any description connected with the work. 4.TIME OF PERFORMANCE: CONTRACTOR agrees to complete the work within 50 working days from the date of the notice to proceed. By signing this Agreement, CONTRACTOR represents to CITY that the contract time is reasonable for completion of the work and that CONTRACTOR will complete such work within the contract time. 5.PREVAILING WAGES. A.Pursuant to Labor Code § 1720, and as specified in 8 California Code of Regulations § 16000, CONTRACTOR must pay its workers prevailing wages. It is CONTRACTOR’s responsibility to interpret and implement any prevailing wage requirements and CONTRACTOR agrees to pay any penalty or civil damages resulting from a violation of the prevailing wage laws. B.In accordance with Labor Code § 1773.2, copies of the prevailing rate of per diem wages are available upon request from CITY’s Engineering Division or the website for State of California Prevailing wage determination at http://www.dir.ca.gov/DLSR/PWD. CONTRACTOR must post a copy of the prevailing rate of per diem wages at the job site. C.CITY directs CONTRACTOR’s attention to Labor Code §§ 1777.5, 1777.6 and 3098 concerning the employment of apprentices by CONTRACTOR or any subcontractor. D.Labor Code § 1777.5 requires CONTRACTOR or subcontractor employing tradesmen in any apprenticeship occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate must also fix the ratio of apprentices to journeymen that will be used in the performance of the contract. The ratio of apprentices to journeymen in such cases will not be less than one to five except: i.When employment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days before the request for certificate, or ii.When the number of apprentices in training in the area exceeds a ratio of one to five, or iii. When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis state-wide or locally, or Attachment 6 iv. When CONTRACTOR provides evidence that CONTRACTOR employs registered apprentices on all of his contracts on an annual average of not less than one apprentice to eight journeymen. v. CONTRACTOR is required to make contributions to funds established for the administration of apprenticeship programs if CONTRACTOR employs registered apprentices or journeymen in any apprenticeable trade on such contracts and if other contractors on the public works site are making such contributions. vi. CONTRACTOR and any subcontractor must comply with Labor Code §§ 1777.5 and 1777.6 in the employment of apprentices. vii. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex-officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. E. CONTRACTOR and its subcontractors must keep an accurate certified payroll records showing the name, occupation, and the actual per diem wages paid to each worker employed in connection with this Agreement. The record will be kept open at all reasonable hours to the inspection of the body awarding the contract and to the Division of Labor Law Enforcement. If requested by CITY, CONTRACTOR must provide copies of the records at its cost. 6. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract, and CONTRACTOR and any subcontractor under it shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed in the execution of the contract, by him or any subcontractor under it, upon any of the work hereinbefore mentioned, for each calendar day during which the laborer, worker or mechanic is required or permitted to labor more than eight (8) hours in violation of the Labor Code. 7. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay travel and subsistence pay to each worker needed to execute the work required by this Agreement as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8. 8. CONTRACTOR'S LIABILITY: The City of Hermosa Beach and its officers, agents and employees ("Indemnitees") shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workers or employees of CONTRACTOR, of its subcontractors or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. Attachment 6 CONTRACTOR shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever. CONTRACTOR will indemnify Indemnities against and will hold and save Indemnitees harmless from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of CONTRACTOR, its agents, employees, subcontractors or invitees provided for herein, whether or not there is concurrent passive negligence on the part of City. In connection therewith: a.CONTRACTOR will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees, expert fees and costs incurred in connection therewith. b.CONTRACTOR will promptly pay any judgment rendered against CONTRACTOR or Indemnitees covering such claims, damages, penalties, obligations and liabilities arising out of or in connection with such work, operations or activities of CONTRACTOR hereunder, and CONTRACTOR agrees to save and hold the Indemnitees harmless therefrom. c.In the event Indemnitees are made a party to any action or proceeding filed or prosecuted against CONTRACTOR for damages or other claims arising out of or in connection with the work, operation or activities hereunder, CONTRACTOR agrees to pay to Indemnitees and any all costs and expenses incurred by Indemnitees in such action or proceeding together with reasonable attorneys' fees. Contractor's obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee. However, without affecting the rights of City under any provision of this agreement, Contractor shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City. So much of the money due to CONTRACTOR under and by virtue of the contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damages as aforesaid. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California. This Attachment 6 indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. This indemnity is effective without reference to the existence or applicability of any insurance coverage which may have been required under this Agreement or any additional insured endorsements which may extend to Indemnitees. CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising our of or incident to activities or operations performed by or on behalf of the CONTRACTOR regardless of any prior, concurrent, or subsequent passive negligence by the Indemnitees. 9.THIRD PARTY CLAIMS. In accordance with Public Contracts Code § 9201, CITY will promptly inform CONTRACTOR regarding third-party claims against CONTRACTOR, but in no event later than ten (10) business days after CITY receives such claims. Such notification will be in writing and forwarded in accordance with the “Notice” section of this Agreement. As more specifically detailed in the contract documents, CONTRACTOR agrees to indemnify and defend the City against any third-party claim. 10.WORKERS COMPENSATION: In accordance with California Labor Code Sections 1860 and 3700, CONTRACTOR and each of its subcontractors will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, CONTRACTOR, by signing this contract, certifies as follows: "I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker's compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. 11.INSURANCE: With respect to performance of work under this contract, CONTRACTOR shall maintain and shall require all of its subcontractors to maintain insurance as required in the Builders General Provisions. 12.ASSIGNMENT: This contract is not assignable nor the performance of either party's duties delegable without the prior written consent of the other party. Any attempted or purported assignment or delegation of any of the rights of obligations of either party without the prior written consent of the other shall be void and of no force and effect. 13.INDEPENDENT CONTRACTOR: CONTRACTOR is and shall at all times remain as to the CITY, a wholly independent contractor. Neither the CITY nor any of its agents shall have control of the conduct of CONTRACTOR or any of CONTRACTOR'S employees, except as herein set forth. CONTRACTOR shall not at any time or in any manner represent that it or any of its agents or employees are in any manner agents or employees of CITY. Attachment 6 14.TAXES: CONTRACTOR is responsible for paying all retail sales and use, transportation, export, import, special or other taxes and duties applicable to, and assessable against any work, materials, equipment, services, processes and operations incidental to or involved in this contract. CONTRACTOR is responsible for ascertaining and arranging to pay them. The prices established in the contract shall include compensation for any taxes CONTRACTOR is required to pay by laws and regulations in effect at the bid opening date. 15.LICENSES: CONTRACTOR represents and warrants to CITY that it has all licenses,permits, qualifications, insurance, and approvals of whatsoever nature which are legallyrequired of CONTRACTOR to practice its profession. CONTRACTOR represents andwarrants to CITY that CONTRACTOR shall, at its sole cost and expense, keep in effector obtain at all times during the term of this Agreement any licenses, permits, insurance,and approvals which are legally required of CONTRACTOR to practice its profession.CONTRACTOR shall maintain a City of Hermosa Beach business license, if requiredunder CITY ordinance. 16.RECORDS: CONTRACTOR shall maintain accounts and records, including personnel,property, and financial records, adequate to identify and account for all costs pertainingto this Agreement and such other records as may be deemed necessary by CITY or anyauthorized representative, and will be retained for three years after the expiration of thisAgreement. All such records shall be made available for inspection or audit by CITY atany time during regular business hours. 17.SEVERABILITY. If any portion of these contract documents are declared by a court ofcompetent jurisdiction to be invalid or unenforceable, then such portion will be deemedmodified to the extent necessary in the opinion of the court to render such portionenforceable and, as so modified, such portion and the balance of this Agreement willcontinue in full force and effect. 18.WHOLE AGREEMENT: This Agreement supersedes any and all other agreementseither oral or written, between the parties and contains all of the covenants andagreements between the parties pertaining to the work of improvements described herein.Each party to this contract acknowledges that no representations, inducements, promisesor agreements, orally or otherwise, have been made by any party, or anyone acting onbehalf of any party, which are not embodied herein, and that any other agreement,statements or promise not contained in this contract shall not be valid or binding. Anymodifications of this contract will be effective only if signed by the party to be charged. 17.AUTHORITY: CONTRACTOR affirms that the signatures, titles, and seals set forth hereinafter in execution of this Agreement represent all individuals, firm members, partners, joint ventures, and/or corporate officers having a principal interest herein. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party. This Agreement may be modified by written amendment. CITY’s city manager may execute any such amendment on CITY’s behalf. 18.NOTICES: All notices permitted or required under this Agreement shall be in writing, and shall be deemed made when delivered to the applicable party’s representative as provided in this Agreement. Additionally, such notices may be given to the respective parties at the following addresses, or at such other addresses as the parties may provide in writing for this purpose. Attachment 6 Such notices shall be deemed made when personally delivered or when mailed forty-eight (48) hours after deposit in the U.S. mail, first-class postage prepaid, and addressed to the party at its applicable address. CITY OF HERMOSA BEACH 1315 Valley Drive Hermosa Beach, CA 90254 Attention: ________________________ Project Supervisor CONTRACTOR: __________________________________________ __________________________________________ Attention: __________________________________ 19 DISPUTES. Disputes arising from this contract will be determined in accordance with the contract documents. 20 NON-DISCRIMINATION: No discrimination shall be made in the employment of persons in the work contemplated by this Agreement because of race, religion, color, medical condition, sex, sexual orientation and/or gender identity, national origin, political affiliation or opinion, or pregnancy or pregnancy-related condition. A violation of this section exposes CONTRACTOR to the penalties provided for in Labor Code Section 1735. 21 NO THIRD PARTY BENEFICIARY. This Contract and every provision herein is for the exclusive benefit of the Contractor and the City and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of the Contractor’s or the City’s obligations under this Contract. 22 TIME IS OF ESSENCE. Time is of the essence for each and every provision of the Contract Documents. 23 ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission. Such facsimile signature will be treated in all respects as having the same effect as an original signature. 24 GOVERNING LAW: This Agreement shall be governed by the laws of the State of California, and exclusive venue for any action involving this Contract will be in Los Angeles County. IN WITNESS WHEREOF, the parties hereto have executed this Agreement with all the formalities required by law on the respective dates set forth opposite their signatures. Attachment 6 State of California CONTRACTOR'S License No. __ CONTRACTOR _________________ By: ____________________________________________ Date TITLE CITY OF HERMOSA BEACH, CALIFORNIA _________________ By: ____________________________________________ Date MAYOR ATTEST: By: ____________________________________________ Date CITY CLERK CONTRACTOR'S Business Phone Emergency Phone at which CONTRACTOR can be reached at any time: ( ) APPROVED AS TO FORM: _______________________________________________________________ CITY ATTORNEY __________________ Date Attachment 6 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 19-0270 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 14, 2019 AWARD OF CONTRACT FOR LANDSCAPE MAINTENANCE SERVICES TO MERCHANTS LANDSCAPING (Acting Public Works Director Lucho Rodriguez) Recommended Action: Staff recommends that the City Council: 1.Award Merchants Landscaping Inc. the contract to provide landscape maintenance services for the City for three years for a total amount not to exceed $937,205.00; 2.Authorize the Mayor to execute and the City Clerk to attest the attached Professional Services Agreement subject to approval by the City Attorney; and 3.Authorize the Director of Public Works to make changes to the contract within the project budget. Executive Summary: The City contracts with Merchants Landscaping Inc.,a landscape maintenance company,to provide maintenance and janitorial services at the City’s parks and open spaces.The existing contract is set to expire at the end of the current fiscal year.Staff issued a request for proposal to obtain services and recommend a provider for landscape maintenance services for a new three-year contract.After issuing the request for proposal and evaluating the three proposals received,staff recommends the award of a new three-year contract to Merchant’s Landscaping Inc.,the City’s current contractor,in the amount of $937,205.00. Background: The City has contracted with landscape maintenance service providers for a number of years,for landscape maintenance services at parks,medians,and open spaces throughout the City (Attachment 1).The current contract for landscape maintenance services with Merchants Landscaping Inc.,managed by the Public Works Department,is set to expire at the end of the current fiscal year. Maintenance services provided by the City’s landscape maintenance company typically include the following:mowing and edging of grass;weeding;litter pick-up;annual and biannual tree trimming; maintenance of Little League ball fields,soccer fields,and the City’s lawn bowling green;as well as City of Hermosa Beach Printed on 5/9/2019Page 1 of 4 powered by Legistar™ Staff Report REPORT 19-0270 maintenance of Little League ball fields,soccer fields,and the City’s lawn bowling green;as well as janitorial services for the City’s parks and restrooms.The scope of services for the newly proposed three-year contract will also include janitorial services for new park restrooms as they are constructed. Additionally,staff proposes to include in the new contract:annual Greenbelt pathway chip replacement,a summer schedule to empty trash at Valley Park and South Park,the provision of additional landscape maintenance services based on observed needs,and other minor changes to help better manage the contract. Analysis: With the contract set to expire at the end of Fiscal Year 2018-19,a Request for Proposal (RFP)for Landscape Maintenance Services (Attachment 2)was prepared and advertised for formal competitive bidding on March 14,2019.The RFP identified a proposed contract length of three years to cover Fiscal Years 2019-20,2020-21,and 2021-22.The RFP was advertised in a local newspaper and the documents were sent to multiple landscape companies to encourage their response through formal proposals.Proposals were due on April 4,2019 and packages were publicly opened and read aloud by the Deputy City Clerk. A total of three proposals were received by the proposal deadline from the following companies and in the following amounts: Company Bid Amount Merchants Landscape Inc. $937,205.00 Venco Western, Inc. $ 1,399,196.00 Bennet Landscape $ 1,695,060.00 Staff recommends award of the three-year contract to Merchants Landscaping,Inc.as the lowest responsible bidder.Their bid schedule is provided as Attachment 3 and a professional services agreement is provided as Attachment 4.Staff has reviewed the bid proposal from Merchants Landscaping Inc.and found it in order and in conformance with the bid documents.Merchants Landscaping Inc.is the City’s current landscape maintenance service provider,having taken over the role for the City after the previous landscape contractor,South Bay Landscaping,quit the contract in October of 2017.Merchants Landscaping Inc.also provides landscaping maintenance services for the cities of Manhattan Beach, Irvine, Ontario, West Covina and Chino. General Plan Consistency: PLAN Hermosa,the City’s General Plan,was adopted by the City Council in August 2017.The provision of landscape maintenance services supports several PLAN Hermosa goals and policies City of Hermosa Beach Printed on 5/9/2019Page 2 of 4 powered by Legistar™ Staff Report REPORT 19-0270 from the Parks + Open Space Element that are listed below. Goal 1. First class, well maintained, and safe recreational facilities, parks and open spaces. Policies ·1.1 Facility upgrades. Improve and update park and open space facilities on a regular basis. ·1.3 CPTED principles.Utilize “Crime Prevention Through Environmental Design”(CPTED) principles in the design and renovation of new and existing parks and open space facilities, including the greenbelt. ·1.5 Low-maintenance design.Promote environmentally sustainable and low maintenance design principles in the renovation, addition, or maintenance of parks and recreation facilities. Goal 10. Abundant landscaping, trees, and green space provided throughout the community. Policies ·10.1 Urban forest.Expand the urban forest and green spaces citywide on public and private property. ·10.2 Non-invasive landscapes.Encourage the planting of native,non-invasive,and drought- tolerant landscaping and trees,and encourage the planting of edible landscapes and fruit trees. ·10.3 Green space co-benefits.Recognize the many positive qualities provided by landscaping, trees,and green space including reduced heat gain,controlled stormwater runoff,absorbed noise, reduced soil erosion, improved aesthetic character, and absorption of air pollution. ·10.4 Scenic features.Ensure landscaping,trees,and green spaces on public property are designed to conserve scenic and natural features of Hermosa Beach. ·10.5 Park landscaping.Landscaping in parks located within the Coastal Zone shall consist of non-invasive and drought-tolerant plants. ·10.6 City landscaping.Encourage landscaping,trees,and green spaces across the city consist of non-invasive and drought-tolerant plants. ·10.7 Park LID Design.Incorporate Low Impact Development concepts into the design and renovation of City parks and public facilities. Fiscal Impact: Total fiscal impact to the City is $937,205 for Merchants Landscaping Inc. services for the period of FY19-20 through FY21-22. The proposed project funding sources, which are included in the Preliminary FY19-20 Budget as Landscape Maintenance, for the first year of landscape maintenance services are: City of Hermosa Beach Printed on 5/9/2019Page 3 of 4 powered by Legistar™ Staff Report REPORT 19-0270 FUNDING: 001 General Fund (Parks):$ 254,405.00 105 Lighting/Landscape: (Medians)$ 43,200.00 TOTAL BUDGETED AMOUNT:$ 297,605.00 Anticipated costs include costs for landscape maintenance services through FY19-20 to 21-22. These costs are displayed below: Services Contract [Merchants Landscape Maintenance, Inc.] Fiscal Year 19-20:$ 297,605.00 Fiscal Year 20-21:$ 318,000.00 Fiscal Year 21-22:$ 321,600.00 TOTAL ANTICIPATED SERVICES COSTS:$ 937,205.00 Attachments: 1.Map of Parks Maintenance Areas 2.Request for Proposals Landscape Maintenance Services 3.Merchants Landscaping Bid Schedule 4.Draft Professional Services Agreement for Merchants Landscape Respectfully Submitted by: Ells Freeman, Public Works Superintendent Concur: Lucho Rodriguez, Acting Public Works Director Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Mike Jenkins, City Attorney Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 5/9/2019Page 4 of 4 powered by Legistar™ 1 City of Hermosa Beach REQUEST FOR PROPOSALS FOR LANDSCAPE MAINTENANCE JULY 1, 2019 THROUGH JUNE 30, 2022 PUBLIC WORKS DEPARTMENT 1315 Valley Drive Hermosa Beach, CA 90254 Telephone (310)318-0214 2 I. TABLE OF CONTENTS PAGE NO. PART 1 Notice to Contractors 3 PART 2 Instructions to Proposers 4 PART 3 Proposal Documents Section 1 Proposal to the City Council 7 Section 2 Non-Collusion Affidavit 8 Section 3 Contractors Industrial Safety Record 9 Section 4 Contractor’s Hourly Cost 11 Section 5 Cost Proposal 12 Section 6 Signature Page 13 Section 7 References 14 Section 8 Agreement 15 Section 9 Compensation Insurance Certificate 23 PART 4 General Provisions Section 1 Definitions of Terms 24 Section 2 Award and Execution of Agreement 25 Section 3 Legal Relations and Responsibilities 28 Section 4 Prosecution and Progress of Work 31 Section 5 Method of Payment 33 Section 6 Personnel, Equipment, and Supervision 34 PART 5 Special Provisions Section 1 Scope of Work 36 3 PART 1 NOTICE TO CONTRACTORS Notice is hereby given that the City of Hermosa Beach will receive sealed proposals at the office of the City Clerk, City Hall, 1315 Valley Drive, Hermosa Beach, CA 90254 until 2:00 p.m. on Thursday, March 28, 2019 for three-year Landscape Maintenance Services agreement. At the time designated for receiving sealed proposals for said project, the proposals will be publicly opened and examined. Any proposal received after the hour stated above for any reason whatsoever, will not be considered for any purpose but will be returned unopened to the proposer. City Hall is open Monday through Thursday, from 7:00 a.m. until 6:00 p.m. All proposals must be in writing, must be sealed, and the envelope enclosing the proposal shall be sealed and addressed to the City of Hermosa Beach, c/o City Clerk, and delivered or mailed to the City at 1315 Valley Drive, Hermosa Beach, CA 90254. The envelope shall be plainly marked in the lower left corner as follows: SEALED PROPOSAL - LANDSCAPE SERVICES AGREEMENT No proposal shall be considered unless it is made on proposal forms furnished by the Director of Public Works. Each proposer must submit a proposal to the City, c/o City Clerk, on standard forms available in the office of the Director of Public Works/City Engineer. Said proposal is to be accompanied by a cash deposit, a certified or cashier’s check, or a bidder’s bond, made payable to the City of Hermosa Beach, in an amount not less than 10 percent of the total proposer amount submitted for the first year of the three-year agreement, 7/1/19 through 6/30/2022. A mandatory pre-bid Meeting is scheduled for Wednesday, March 20, 2019 at 10:00 am, City Hall, Council Chambers, 1315 Valley Drive, Hermosa Beach. All questions regarding this proposal must be submitted in writing to Ells Freeman, Public Works Superintendent, on or before 2:00 PM on Monday, March 25, 2019 via email to efreeman@hermosabch.org. It is the responsibility of the proposer to inquire as to the issuance of any addenda prior to the submittal of the proposal. A business license is required to do work in the City of Hermosa Beach. The City of Hermosa Beach reserves the right to reject any or all proposals and to waive any irregularity or informality in any proposal to the extent permitted by law. The City of Hermosa Beach reserves the right to delete any item of the proposal or to increase quantities/frequencies in any proposal item after awarding the agreement. CITY OF HERMOSA BEACH ___________________ Director of Public Works 4 PART 2 SECTION 1 INSTRUCTIONS TO PROPOSERS 2.1.1 GENERAL Proposals for this project shall be submitted on the blank forms furnished herewith. When presented, they must be completely filled out in the manner and form indicated therein: (1) showing the proposed prices clearly and legibly in both words and numerals, and (2) properly signed by the proposer, whose address and telephone number shall also be shown. The City Council reserves the right to reject any proposal if all of the above information is not furnished. Each proposal submitted shall be presented under sealed cover, and must be filed prior to the time, and at the place, designated in the Notice Inviting proposals. Any contract entered into pursuant to this notice will incorporate the provisions of the State Labor Code. Compliance with the prevailing rate of wages and apprenticeship employment standards established by the State Director of Industrial Relations will be required. Affirmative action to ensure against discrimination in employment practices on the basis of race, color, national origin, ancestry, sex or religion will also be required. The City hereby affirmatively ensures that all business enterprises will be afforded full opportunity to submit proposal in response to this notice and will not be discriminated against on the basis of race, color, national origin, ancestry, sex, or religion in any consideration leading to the award of contract. 2.1.2 EXAMINATION, SPECIFICATIONS, AND SITE OF THE WORK The specifications to which the proposal forms refer are on file and open to inspection in the office of the Director of Public Works. Proposers must satisfy themselves by personal examination of the location of the proposed work and by such other means, as they may prefer as to the actual conditions and requirements of the work. Proposers shall not at any time after submission of the poposal dispute, complain, or assert that there was any misunderstanding in regard to the nature or amount of work to be done. 2.1.3 ESTIMATED QUANTITIES The quantities shown in the proposal form, and in the estimate included in the specifications, are approximate only, and give a general indication of the amount of work or material to be performed or furnished. They are the quantities, which will be used as a basis for comparison of the proposals. 2.1.4 DISQUALIFICATION OF PROPOSALS 5 More than one proposal for the same work from any individual, firm, partnership, corporation, or association under the same or different names will not be accepted, and reasonable grounds for believing that any proposer is interested in more than one proposal for the work will be cause for rejecting all proposals in which such proposer is interested. Proposals in which the prices are obviously unbalanced, and those, which are incomplete or show any alteration of form or contain any additions or conditional or alternate proposal that are not called for or otherwise permitted, may be rejected. A proposal in which the signature of the bidder has been omitted will be rejected. 2.1.5 AWARD OF AGREEMENT The award of the agreement, if it is awarded, will be made to the most qualified and responsible bidder whose proposal complies with all the prescribed requirements. Until award is made, the right will be reserved to reject any or all proposals and to waive technical errors or discrepancies if to do so is deemed to best serve the interests of the City. In no event will an award be made until all necessary investigations are made as to the responsibility of the proposer to whom it is proposed to make such award. 2.1.6 PROPOSAL FIGURES The total cost for the three-year period will be used to compare cost proposals. In case of a discrepancy between words and figures, the words shall prevail. The proposal price shown in words shall take precedence over the price shown for the total should any discrepancy exist. An alteration of, or addition to, the form of proposal, which qualifies the proposal, will invalidate it. No mention shall be made of Sales Tax or Use Tax; all prices submitted will be considered as including such tax. 2.1.7 EXECUTION OF AGREEMENT If awarded the agreement, the undersigned hereby agrees to sign said agreement and furnish the necessary certificate of insurance within ten (10) days of the Notice of Award of said agreement, and to begin work as of the date on the Notice to Proceed from the City of Hermosa Beach, California. 2.1.8 INSTRUCTIONS FOR SIGNING PROPOSAL AND AGREEMENT CORPORATIONS Give the name of Corporation. Signatures: President or Vice-President and Secretary or Assistant Secretary. Affix Corporation seal and Notary's acknowledgment. Others may sign for the corporation if the Director of Public Works has been furnished a certified copy of a resolution of the Corporation Board of Directors authorizing them to do so. PARTNERSHIPS Signatures: All members of partnership, one may sign if the Director of Public Works has a copy of authorization. Affix Notary's acknowledgment. JOINT VENTURES 6 Give the names of the joint ventures. Signatures: All members of partnership, one may sign if the Director of Public Works has a copy of authorization. Affix Notary's acknowledgment. INDIVIDUALS Signature: The individual. Affix Notary's acknowledgment. Another may sign for the individual if the Director of Public Works has been furnished a certified power-of-attorney authorizing the other person to sign. FICTITIOUS NAMES Show fictitious name. Satisfy all pertinent requirements shown above. 2.1.9 BONDS BIDDERS BOND All proposers shall furnish a bid bond executed by an "A Rated” surety company licensed to do business in this State. This binds the proposer to indemnify the City against all losses, not to exceed the sum of the bond, if the proposer fails to execute the agreement. Said bid bond shall not be less than 10 percent of the total amount proposed for the first year of the three year agreement. A certified check or cashier's check payable to the City may be deposited in lieu of a bid bond. In such event, only the City will retain the security deposit of the top three qualified proposers; all other such securities shall be promptly returned. 2.1.10 QUALIFICATIONS OF PROPOSERS All proposers hereunder must furnish satisfactory evidence to the City that they have operated or are presently operating a Landscape Maintenance service of the type similar to the operation described in this document and that they have successfully done so long enough that their experience will enable them to maintain operations under all conditions prevailing in this area. If they have not operated such a system, they must show that they have had sufficient experience in comparable fields or employ qualified personnel to comply with the requirements of this agreement. In order to determine the eligibility of the proposers all of them must list all terminated or existing Landscape Maintenance services (existing ones will be subject to inspection by City personnel). Proposers without the experience outlined above, but with sufficient experience in a comparable field, should show that they will have responsible management personnel who are qualified to plan, supervise, direct, and operate the system delineated in the specifications and agreement. All proposers who do not have the required history shall list the names and experience of all such personnel. As an attachment to the proposal, all proposers shall include a listing, with qualifications, of personnel who have had experience in operating a comparable system and who have agreed to work for them in the operation of this agreement. 7 As an attachment to the proposal, all proposers shall include detailed inventories of their equipment and all accessories by type, by model, year of manufacture, and anticipated remaining useful life as of the date of the inventory. All leased equipment shall be listed separately; the time remaining of each leased machine and option of renewal, where applicable, shall be stated. All equipment proposed to accomplish the work under this agreement must be available upon the effective date of the commencement of operations. Any new equipment proposed to be acquired shall be described in the schedule attached to the proposal document stating the scheduled time in calendar days such equipment will be in operation and shall include copies of delivery guaranties by manufacturers. All proposers shall be required to demonstrate to the satisfaction of the City that they have adequate financial resources, experienced personnel, and expertise to perform the services required by these specifications. No agreement (agreement) will be awarded to any proposer who, as determined by the City, has an unsatisfactory performance record or inadequate experience, or who at any time lacks the necessary capital, organization, and equipment to conduct and complete the services in strict accordance with the specifications. All proposers shall be held to comply with all laws of the State of California, the rules and regulations promulgated thereunder, the applicable ordinances, the rules and regulations of the City of Hermosa Beach, the ordinances and rules and regulations of the County of Los Angeles, and all other provisions of law. The proposer shall meet all the requirements of the legislation and regulations, including any subsequent changes. If awarded, a contract will be awarded to the proposer that best meets the needs of the City, taking into account the proposer’s price, qualifications, references, financial stability and demonstrated quality of work. The contract will not necessarily be awarded to the lowest proposal, although price is a consideration and the City encourages proposers to propose their best price. 8 PART 3 PROPOSAL DOCUMENTS SECTION 1 PROPOSAL TO THE CITY COUNCIL LANDSCAPE SERVICES AGREEMENT 3.1.1 PROPOSAL The undersigned, as proposer, declares that: (1) this proposal is made without collusion with any other person, firm or corporation, and that the only persons or parties interested as principals are those named herein; (2) proposer has carefully examined the specifications, instructions to bidders, proposal, notice to Contractors and all other information furnished therefore and the sites of the proposed work; and (3) proposer has investigated and is satisfied as to the conditions to be encountered, the character, quality and quantities of work to be performed and materials to be furnished. Furthermore, proposer agrees that submission of this proposal shall be conclusive evidence that such examination and investigation have been made and agrees, in the event this agreement is awarded to proposer, to enter into an agreement with the City of Hermosa Beach to perform said proposed work in accordance with the terms of the specifications, in the time and manner therein prescribed, and to furnish or provide all materials, labor, tools, equipment, apparatus and other means necessary to do said work, except such thereof as may otherwise be furnished or provided under the terms of said specifications, for the following stated prices as submitted and attached hereto. 3.1.2 REQUIRED PROPOSAL DOCUMENTS The proposer has submitted a complete Proposal, which includes all of the following documents: Proposal to the City Council Non-Collusion Affidavit Copy of Agreement Compensation Insurance Certificate Contractor’s Industrial Safety Record Designation of Sub-Contractors Contractor’s Hourly Cost Proposer’s Itemized Cost Breakdown by Year (Cost Proposal) References Signature Page Bid Bond 9 PART 3 SECTION 2 NON-COLLUSION AFFIDAVIT NONCOLLUSION AFFIDAVIT TO BE EXECUTED BY EACH AWARDEE OF A PRINCIPAL CONTRACT STATE OF CALIFORNIA ) )ss COUNTY OF ) being first duly sworn, deposes and says that he is (sole owner, a partner, president, etc.) of _________________________________________________________________, the party making the foregoing bid, that such bid is not made in the interest of or behalf of any undisclosed person, partnership, company, association, organization or corporation, that such bid is genuine and not collusive or sham, that said bidder has not directly or indirectly induced or solicited any other bidder to put a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put a sham bid, or that anyone shall refrain from bidding, that said bidder has not in any manner, directly or indirectly, sought by agreements, communication, or conf erence with anyone to fix the bid price of said bidder or of any other bidder, or to fix the overhead, profit or cost element of such bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the Contractor or anyone interested in the proposed contract; that all statements contained in such bid are true and, further, that said bidder has not, directly or indirectly, submitted his bid price, or any breakdown thereof, of the contents thereof, or divulged information or data relative thereto, or paid and will not pay any fee in connection therewith to any corporation, partnership, company, association, organization, bid depository, or to any member or agency thereof, or to any other individual, except to such person or persons who have a partnership of other financial interest with said bidder in his general business. Signed ___ Title Subscribed and sworn to before me this day of , 2019. Notary Public 10 PART 2 SECTION 3 CONTRACTOR’S INDUSTRIAL SAFETY RECORD To be submitted with each proposal to contract for: Project Identification Landscape Services Agreement Proposal Date The information must include all work undertaken in the State of California by the proposer and partnership joint venture or corporation that any principal of the proposer participated in as a principal or owner for the last five calendar years and the current calendar year prior to the date of proposal submittal. Separate information shall be submitted for each particular partnership, joint venture, corporate o r individual bidder. The proposer may attach any additional information or explanation of data, which he would like, taken into consideration in evaluating the safety record. An explanation must be attached of the circumstances surrounding any and all fatalities. Record of Last Five (5) Full Years Year of Record 2014 2016 2016 2017 2018 1. No. of Contracts 2. Total dollar amount of contracts (in thousands of dollars) 3.* No. of Fatalities 4.* No. of lost workday cases 5.* No. of lost workday cases involving permanent transfer to another job or termination of employment 6.* No. of lost workdays *The information required for these items is the same as required for columns 3 to 6, Code 10, Occupational Injuries, Summary - Occupational Injuries and Illnesses, OSHA No. 102. 11 PART 3 SECTION 4 CONTRACTOR’S HOURLY COSTS LABOR CLASSIFICATION/ TITLE HOURLY COST MARKUP BILLING COST Landscape Laborer Supervisor Extra Work (Regular Hours) Extra Work (After hours emergency) Other EQUIPMENT TYPE 12 FIRM NAME 13 PART 3 SECTION 5 COST PROPOSAL 3.6.1 ANNUAL COSTS OF LANDSCAPE MAINTENANCE NAME OF CONTRACTOR: 7/1/19 thru 6/30/20 7/1/20 thru 6/30/21 7/1/21 thru 6/30/22 TOTAL COST PROPOSAL ITEMS Monthly Cost Annual Cost Monthly Cost Annual Cost Monthly Cost Annual Cost 1 Landscape Maintenance - Parks 2 Trimming Park Trees greater than 25’ in height including Eucalyptus Trees. 3 Landscape Maintenance – Medians, Parkways, Planter Landscape Maintenance – Medians, Parkways, and Planters (Includes Downtown, Parking Structure, City Hall, etc.) 4 Replace ball field mix (infield dirt) for baseball/softball diamonds (30 cu. yds.) 5 Annual replacement of Greenbelt decorative wood chips Totals Note: Determination of “monetary proposer” will be based upon the total amount of proposal item 1-4 for three (3) consecutive years. Total cost in writing Proposal Item 1-5: ___________________________________________________________ Proposer’s Signature: _____________________________________________ Date_________ 14 PART 3 SECTION 6 SIGNATURE PAGE The above information was compiled from the records that are available to me at this time and I declare under penalty of perjury that the information is true and accurate within the limitations of those records. Name of Proposer Signature Signature Address State Contractor’s License No. & Classification (if applicable) City Zip Code Telephone 15 PART 3 SECTION 7 REFERENCES SUBMIT SEPARATELY A LIST OF ALL CONTRACTS IN FORCE AS OF THIS DATE, INCLUDING CONTACT PERSON, AMOUNT OF THE CONTRACT AND TELEPHONE NUMBER. 1. 2. 3. 4. 5. 16 PART 3 SECTION 8 AGREEMENT FOR LANDSCAPE MAINTENANCE SERVICES This Agreement for Landscape Maintenance (“Agreement”) is made on this ___ day of ____________2019, at Hermosa Beach, California, by and between the City of Hermosa Beach, a municipal corporation, 1315 Valley Drive, Hermosa Beach, California 90254 (hereinafter referred to as the “CITY”) and _________________. (hereinafter referred to as the “CONTRACTOR”). RECITALS A. CITY proposes to contract for Landscape Maintenance Services as set forth below in this Agreement; B. CONTRACTOR is willing to perform such services and has the necessary qualifications by reason of experience, preparation, and organization to provide the services described in Exhibit A. NOW, THEREFORE, the CITY and the CONTRACTOR mutually agree as follows: 1. SERVICES. CONTRACTOR shall perform those services set forth in “Exhibit A” (Request for Proposal Document – Landscape Maintenance Services Agreement) which is attached hereto and incorporated herein by reference. By executing this Agreement, CONTRACTOR represents that it has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. 2. TIME OF PERFORMANCE. The services of CONTRACTOR are to commence upon receipt of a notice to proceed from CITY and shall be completed within the time period designated by CITY. The term of this Agreement shall be f or the time period beginning July 1, 2019 and ending on June 30, 2022 unless extended in writing in advance by the CITY. 3. PAYMENT FOR SERVICES. CONTRACTOR shall be compensated in an amount not to exceed those amounts as listed on Part 3 Sections 5 through 7 of Exhibit A. Compensation shall under no circumstances be increased except by written a mendment of this Agreement. CONTRACTOR shall be paid within thirty (30) days of presentation of an invoice to CITY for services performed to CITY’s satisfaction. CONTRACTOR shall submit invoices monthly describing the services performed, the date service s were performed, a description of reimbursable costs, and any other information requested by CITY. 4. CONTRACT ADMINISTRATION. 4.1. CITY’s Representative. Unless otherwise designated in writing ___________________, Maintenance Supervisor shall serve as the CITY’s representative for the administration of the project. All activities performed by the CONTRACTOR shall be coordinated with this person. 17 4.2. Manager-in-Charge. For the CONTRACTOR___________ shall be in charge of the project on all matters relating to this Agreement and any agreement or approval made by her/him shall be binding on the CONTRACTOR. The Manager - in-Charge shall not be replaced without the written consent of the CITY. 4.3. Responsibilities of the CITY. The CITY shall provide all relevant documentation in its possession to the CONTRACTOR upon request in order to minimize duplication of efforts. The CITY’s staff shall work with the CONTRACTOR as necessary to facilitate performance of the services. 4.4. Personnel. The CONTRACTOR represents that it has or will secure at its own expense all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by the CONTRACTOR or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. The CONTRACTOR reserves the right to determine the assignment of its own employees to the performance of the CONTRACTOR’s services under this Agreement, but the CITY reserves the right, for good cause, to require the CONTRACTOR to exclude any employee from performing services on the CITY’s premises. 4.5. Prevailing wage and certified payroll submission. The prevailing wage scale, as determined by the Director of Industrial Relations of the State of California, in force on the day this proposal was submitted, will be the minimum paid to all craftsmen and laborers working on this project. It is understood that it is the responsibility of the bidder to determine the correct scale. Each CONTRACTOR and subcontractor and any lower-tier subcontractor shall submit certified payrolls with each invoice. 5. TERMINATION. 5.1. Termination for Convenience. Either party may terminate this Agreement without cause and in its sole discretion at any time by giving the other party thirty (30) days' written notice of such termination. In the event of such termination, the CONTRACTOR shall cease services as of the date of termination and shall be compensated for services performed to the CITY's satisfaction up to the date of termination. 5.2. Termination for Cause. All terms, provisions, and specifications of this Agreement are material and binding, and failure to perform any material portion of the work described herein shall be considered a breach of this Agreement. Should the Agreement be breached in any manner, the CITY may, at its option, terminate the Agreement not less than five (5) days after written notification is received by the CONTRACTOR to remedy the violation within the stated time or within any other time period agreed to by the parties . In the event of such termination, the CONTRACTOR shall be responsible for any additional costs incurred by the CITY in securing the services from another contractor. 6. INDEMNIFICATION. 6.1. CONSULTANT shall indemnify, defend with counsel approved by CIT Y, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, and cost (including without limitation 18 reasonable attorneys fees, expert fees and all other costs and fees of litigation) o f every nature arising out of or in connection with CONSULTANT's performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT, regardless of CITY’S passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the CITY. Should CITY in its sole discretion find CONSULTANT’S legal counsel unacceptable, then CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation. The CONSULTANT shall promptly pay any final judgment rendered against the CITY (and its officers, officials, employees and volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. 6.2. The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. 7. INSURANCE REQUIREMENTS. 7.1. The CONTRACTOR, at the CONTRACTOR’s own cost and expense, shall procure and maintain, for the duration of the contract, the fol lowing insurance policies: 7.1.1. Workers’ Compensation Coverage. The CONTRACTOR shall maintain Workers’ Compensation Insurance and Employer’s Liability Insurance for its employees in accordance with the laws of the State of California. In addition, the CONTRACTOR shall require any and every subcontractor to similarly maintain Workers’ Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California for all of the subcontractor’s employees. Any notice of cancellation or non- renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONTRACTOR for City. 7.1.2. General Liability Coverage. The CONTRACTOR shall maintain commercial general liability insurance in an amount of not less than two million dollars ($2,000,000) per occurrence for bod ily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. 19 7.1.3. Automobile Liability Coverage. The CONTRACTOR shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONTRACTOR arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than three hundred thousand dollars ($300,000) combined single limit for each occurrence. 7.2. Endorsements. Each general liability and automobile liability insurance policy shall be issued by insurers possessing a Best’s rating of no less than A:VII and shall be endorsed with the specific language of Section 8.2.1 below. 7.2.1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONTRACTOR, including materials, parts, or equipment furnished in connection with such work or operations.” 7.2.2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the CITY, including any self- insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy. 7.2.3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company. 7.2.4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents. 7.2.5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers. 7.2.6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except afte r thirty (30) days’ written notice has been received by the CITY. 7.3. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONTRACTOR shall demonstrate financial capability for payment of such deductibles or self-insured retentions. 7.4. Certificates of Insurance. The CONTRACTOR shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement. 7.5. Failure to Procure Insurance. Failure on the part of the CONTRACTOR to procure or maintain required insurance shall constitute a material breach of 20 contract under which the CITY may terminate this Agreement pursuant to Section 6.2 above. 7.6. Nonpayment of Deductible. The commercial general and automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the CONTRACTOR (as the named insured) should CONTRACTOR fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. CONTRACTOR understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by CONTRACTOR as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on CONTRACTOR’S behalf upon the CONTRACTOR’S failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against CONTRACTOR for breach of this Agreement in addition to any oth er damages incurred by City due to the breach. 8. ASSIGNMENT AND SUBCONTRACTING. The parties recognize that a substantial inducement to the CITY for entering into this Agreement is the professional reputation, experience, and competence of the CONTRACTOR. A ssignments of any or all rights, duties, or obligations of the CONTRACTOR under this Agreement will be permitted only with the express consent of the CITY. The CONTRACTOR shall not subcontract any portion of the work to be performed under this Agreement without the written authorization of the CITY. If the CITY consents to such subcontract, the CONTRACTOR shall be fully responsible to the CITY for all acts or omissions of the subcontractor. Nothing in this Agreement shall create any contractual relationship between the CITY and subcontractor nor shall it create any obligation on the part of the CITY to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise is required by law. 9. COMPLIANCE WITH LAWS, CODES, ORDINANCES, AND REGULATIONS. The CONTRACTOR shall use the standard of care in its profession to comply with all applicable federal, state, and local laws, codes, ordinances, and regulations. 9.1. Taxes. The CONTRACTOR agrees to pay all required taxes on amounts paid to the CONTRACTOR under this Agreement, and to indemnify and hold the CITY harmless from any and all taxes, assessments, penalties, and interest asserted against the CITY by reason of the independent contractor relationship created by this Agreement. In the event that the CITY is audited by any Federal or State agency regarding the independent contractor status of the CONTRACTOR and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between the CITY and the CONTRACTOR, then the CONTRACTOR agrees to reimburse the CITY for all costs, including accounting and attorneys’ fees, arising out of such audit and any appeals relating thereto. 9.2. Workers’ Compensation Law. The CONTRACTOR shall fully comply with the workers’ compensation law regarding the CONTRACTOR and the CONTRACTOR’s employees. The CONTRACTOR further agrees to indemnify and hold the CITY harmless from any failure of the CONTRACTOR to comply with applicable workers’ compensation laws. The CITY shall have th e right to offset 21 against the amount of any compensation due to the CONTRACTOR under this Agreement any amount due to the CITY from the CONTRACTOR as a result of the CONTRACTOR’s failure to promptly pay to the CITY any reimbursement or indemnification arising under this Section. 9.3. Licenses. The CONTRACTOR represents and warrants to the CITY that it has all licenses, permits, qualifications, insurance, and approvals of whatsoever nature which are legally required of the CONTRACTOR to practice its profession. The CONTRACTOR represents and warrants to the CITY that the CONTRACTOR shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement any licenses, permits, insurance, and approvals which are legally required of the CONTRACTOR to practice its profession. The CONTRACTOR shall maintain a City of Hermosa Beach business license, if required under CITY ordinance. 10. CONFLICT OF INTEREST. The CONTRACTOR confirms that it has no financial, contractual, or other interest or obligation that conflicts with or is harmful to performance of its obligations under this Agreement. The CONTRACTOR shall not during the term of this Agreement knowingly obtain such an interest or incur such an obligation, nor shall it employ or subcontract with any person for performance of this Agreement who has such incompatible interest or obligation. 11. NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY. The CONTRACTOR represents and agrees that it does not and will not discriminate against any employee or applicant for employment because of race, religion, color, medical condition, sex, sexual orientation and/or gender identity, national origin, political affiliation or opinion, or pregnancy or pregnancy-related condition. 12. RECORDS AND AUDITS. The CONTRACTOR shall maintain accounts and records, including personnel, property, and financial records, adequate to identify and account for all costs pertaining to this Agreement and such other records as may be deemed necessary by the CITY or any authorized representative, and will be retained for three years after the expiration of this Agreement. All such records shall be made available for inspection or audit by the CITY at any time during regular business hours. 13. OWNERSHIP OF DOCUMENTS. It is understood and agreed that the CITY shall own all documents and other work product of the CONTRACTOR, except the CONTRACTOR’s notes and work papers, which pertain to the work performed under this Agreement. The CITY shall have the sole right to use such materials in its discretion and without further compensation to the CONTRACTOR, but any re-use of such documents by the CITY on any other project without prior written consent of the CONTRACTOR shall be at the sole risk of the CITY. The CONTRACTOR shall at its sole expense provide all such documents to the CITY upon request. 14. INDEPENDENT CONTRACTOR. The CONTRACTOR is and shall at all times remain as to the CITY a wholly independent CONTRACTOR. Neither the CITY nor any of its agents shall have control over the conduct of the CONTRACTOR or any of the CONTRACTOR’s employees or agents, except as herein set forth. The CONTRACTOR shall not at any time or in any manner represent that it or any of its agents or employees are in any manner agents or employees of the CITY. The CONTRACTOR shall have no power to incur any debt, obligation, or liability on behalf of the CITY or otherwise act on behalf of the CITY as an agent. 22 15. NOTICE. All Notices permitted or required under this Agreement shall be in writing, and shall be deemed made when delivered to the applicable party’s representative as provided in this Agreement. Additionally, such notices may be given to the respective parties at the following addresses, or at such other addresses as the parties may provide in writing for this purpose. Such notices shall be deemed made when personally delivered or when mailed forty - eight (48) hours after deposit in the U.S. mail, first -class postage prepaid, and addressed to the party at its applicable address. CITY OF HERMOSA BEACH 1315 Valley Drive Hermosa Beach, CA 90254 Attention: Ells Freeman, Superintendent Public Works Department CONTRACTOR: ____________________________ ____________________________ ____________________________ Attention: ____________________ 16. GOVERNING LAW. This Agreement shall be governed by the laws of the State of California. 17. ENTIRE AGREEMENT; MODIFICATION. This Agreement supersedes any and all other agreements, either oral or written, between the parties, and contains all of the covenants and agreements between the parties. Each party to this Agreement acknowledges that no representations, inducements, promises, or agreements, oral or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. Any agreement, statement, or promise not contained in the Agreement, and any modification to the Agreement, will be effective only if signed by both parties. 18. ATTORNEYS’ FEES. In any action brought to declare the rights granted herein or to enforce any of the terms of this Agreement, the prevailing party shall be entitled to an award of reasonable attorneys’ fees in an amount determined by the court. 19. WAIVER. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this agreement. Payment of any invoice by the CITY shall not constitute a waiver of the CITY’s right to obtain correction or replacement of any defective or noncompliant work product. 20. EXECUTION. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart. 23 21. AUTHORITY TO ENTER AGREEMENT. The CONTRACTOR has all requisite power and authority to conduct its business and to execute, deliver, and perform this Agreement. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party. IN WITNESS WHEREOF, the parties have executed this Agreement the _____ day of ________________, 2019. CONTRACTOR: (Company Name) _____________________________________ ______(TITLE)_________________________ Contractors State License #: ______________ CITY OF HERMOSA BEACH: Department Director Suja Lowenthal, City Manager ATTEST: City Clerk APPROVED: Mayor APPROVED AS TO FORM: City Attorney 24 PART 3 SECTION 9 COMPENSATION INSURANCE CERTIFICATE Pursuant to Section 1861 of the State Labor Code, each Contractor to whom a public works contract has been awarded shall sign the following certificate and shall submit same to the City of He rmosa Beach prior to performing any work on this contract: I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker's compensation or to undertake self -insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. CONTRACTOR: _______________________. __(TITLE)_______________________ Date 25 PART 4 SECTION 1 GENERAL PROVISIONS DEFINITION OF TERMS Change Order - Any modification of the Agreement made after the Formal Agreement is executed. City - The City Council of Hermosa Beach or its designated representative. Contractor - A person or organization identified as such in the Agreement and is referred to throughout the Agreement Document. The term Contractor means the Contractor of his authorized representative. Daily - Refers to normal hours of work from Monday through Friday with the exception of holidays. Days - When used to designate a period of time, days shall be in reference to calendar days, unless otherwise specified. Director of Public Works - That person designated by City Council as Director of Public Works or his designated representative. Maintenance - Section 16015(b) of the Administrative Code defines maintenance as routine, recurring and usual work for the preservation, protection and keeping of any publicly owned or publicly operated facility (building, structure, ground facility, utility system) for its intended purposes in a safe and continually usable condition for which it has been designed, improved, constructed, altered or repaired. Specifications - The written directions, provisions and requirements pertaining to the work and to the quantities and qualities of labor, equipment and materials furnished under this agreement. Sub-Contractor - An individual, firm or corporation supplying labor or labor and materials for work under this agreement and whose contractual relationship is with the Contractor and not the City. Supplemental Agreements - Written agreements covering exhibits, schedules, drawings, instructions, alterations, amendments or extensions of the Agreement. 26 PART 4 SECTION 2 AWARD AND EXECUTION OF AGREEMENT 4.2.1 AGREEMENT DOCUMENT Documents, which shall be signed and returned to the City by the awardee, are: A. Agreement and B. Certificate of Insurance - Public Liability and Property Damage Statement relative to Workers' Compensation 4.2.2 INTENT, INTERPRETATION AND PRECEDENCE OF AGREEMENT DOCUMENTS The agreement is intended to describe and provide for complete work. Each agreement document is intended to be cooperative and a requirement included in one is as b inding as though included in all. On questions relating to the acceptability of material, machinery, equipment, classification of materials or work, the proper execution progress or sequence of work, quantities, interpretation of the specifications or drawings, the decision of the Director of Public Works shall be final and binding and shall be a condition precedent to any payment under the agreement, unless otherwise ordered by the City. In the event of a conflict between one agreement document and any o f the other agreement documents, the document highest in precedence shall control and supersede the document, which is contrary to it. The order of precedence of the agreement documents is as follows: First: Supplemental Agreements - the last being the first in precedence Second: Agreement Third: Specifications Fourth: Plans, schedules or exhibits Fifth: Contractor's Proposal 4.2.3 INSURANCE The Contractor shall purchase and maintain insurance as set forth below and shall not commence work under this agreement until he has obtained all insurance required under this heading. Neither the City, agent nor appointee of the City shall be personally responsible for any liability arising under the agreement. 27 Concurrently with the execution of any agreement incorporating these specifications, Contractor shall procure a policy of liability insurance from a company authorized to do business in the State of California, which policy shall insure the City, its officers, agents or employees against any and all liability for death, injury, loss or damage to personal property arising out of or in any manner related to Contractor's operations under any agreement that may be let pursuant to these specifications. Such policy of insurance shall contain not less than the following limits of liability. The Contractor shall carry and maintain insurance coverage with the City of Hermosa Beach named as additionally insured for public liability and property damage on account of bodily injuries, including death resulting therefrom, in the sum of not less than two million dollars ($2,000,000) resulting from any one accident which may arise from the operation of the Contractor in the performance of the work that is provided herein. Said insurance coverage shall provide that Contractor and his insurers are primarily responsible for any loss or injury which arises from Contractor's performance of this agreement and that neither City nor any of its insurers shall be required to contribute to any such loss or injury. The Contractor shall provide such compensation insurance as required by the Labor Code of the State of California. The Contractor at all times shall keep fully insured at his own expense, all persons employed by him in connection with the agreement as required by the "W orkers’ Compensation Insurance and Safety Act" of the State of California. The Contractor shall during the life of the agreement, keep on file with the City Clerk evidence that the Contractor is fully and properly insured as required by said Act, which evidence shall be approved by the Hermosa Beach City Attorney as to form and sufficiency. Contractor shall concurrently with the execution of the agreement, deliver said policy of insurance, or a certified xerographic copy thereof, to the City Attorney for approval by him as to form and sufficiency, and the agreement shall not be effective, for any purpose, until such insurance policy is so delivered and so approved. When such policy has been approved, it shall be filed in the office of the City Clerk of th e City. In lieu of filing said insurance policy with the City, the same will be returned to Contractor after approval as to sufficiency and as to form as above provided, if the Contractor shall file with the City a Contractor's Insurance Certificate, executed by the insurance carrier, certifying that the aforesaid insurance is in full force and effect and that all operations of the insured under the agreement entered into pursuant to these specifications are covered thereby, and that the policy will not be canceled without giving the City thirty (30) days prior written notice. Contractor shall pay, at his own expense, all premiums upon said policy and shall maintain the same in full force and effect during the life of the agreement. The procuring of such policy of insurance shall not be construed as a limitation of Contractor's liability or as a full performance on Contractor's part of the indemnification provisions of the agreement. Contractor's liability shall be not withstanding such policy of insurance, for the full and total amount of any damage, injury or loss caused by or related to Contractor's operations under the agreement. Said insurance coverage obtained by the Contractor excepting Workers’ Compensation Insurance, shall name the City as an additional insured. 28 4.2.4 FINAL DECISION The Contractor shall at all times comply immediately with any and all demands made by the Director of Public Works. In the event of controversy between the Director of Public Works and the Contractor, the Contractor agrees to abide by the decision of the City Manager, whose decision shall be final as to all matters in dispute. 4.2.5 CONTROL OF WORK Within the scope of the agreement, the Director of Public Works has the authority to enforce compliance with the schedule and specifications. The Contractor shall promptly comply with instructions from the Director of Public Works, or his designated representative. On all questions relating to quantities, the acceptability of material, equipment, or work, the execution, progress or sequence of work and the interpretation of specifications or drawings, the decision of the Public Works Department is final and binding and shall be precedent to any payment under the agreement, unless otherwise ordered by the City Council. All work and materials are subject to inspection and approval of the Public Works Department. The Contractor shall provide every reasonable facility for ascertaining that the workmanship is in accordance with these specifications. Inspection of the work shall not relieve the Contractor of the obligation to fulfill all conditions of the agreement. 29 PART 4 SECTION 3 LEGAL RELATIONS AND RESPONSIBILITIES 4.3.1 LAWS TO BE OBSERVED The Contractor shall keep himself fully informed of all existing and future State and Federal laws, all municipal ordinances and regulations of the City and of all such orders and decrees of bodies or tribunals having jurisdiction or authority over the work, which in any manner affect those engaged or employed in the work, or the materials used in the work, or which in any way affect the conduct of the work and shall abide by and comply with all of such laws, ordinances and orders. 4.3.2 SAFETY AND ACCIDENT PREVENTION In accordance with generally accepted safety practice, the Contractor will be solely and completely responsible for conditions of the job site, including safety of all persons and property during the performance of the work. This requirement will apply continuously and not be limited to normal working hours. 4.3.3 HOURS OF LABOR Eight hours constitutes a legal day's work. The Contractor shall forfeit, as a penalty to the City twenty-five dollars ($25.00) for each worker employed in the execution of the agreement by the Contractor or any subcontractor under him for each calendar day during which such worker is required or permitted to work more than eight hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of the Labor Code and in particular of Sections 1810 and 1815 thereof, inclusive, except that work performed by employees of Contractor in excess of eight hours per day and 40 hours during any one week, shall be permitted upon compensation for all hours worked in excess of eight hours per day at not less than one and one-half times the basic rate of pay, as provided in Section 1815. 4.3.4 LABOR DISCRIMINATION No discrimination shall be made in the employment of persons upon Public Works’ agreements because of race, religious creed, color, ancestry or national origin, physical handicap, medical condition, marital status, or sex of such person, except as provided in Section 1420 of the Labor Code. Every Contractor for Public Works violating this section is subject to all penalties imposed for violation of Chapter 1 of Part VII, in accordance with the provisions of Section 1735 of the Labor Code. 4.3.5 PERMITS AND LICENSES 30 The Contractor shall procure all permits and licenses, (i.e. City business license, State of California Contractor's license) pay all charges and fee s, and give all notices necessary and incidental to the due and lawful prosecution of the work. The Contractor is required to possess a valid License as may be required by the State of California prior to be awarded an agreement. 4.3.6 PUBLIC CONVENIENCE AND SAFETY The Contractor shall so conduct his operations as to cause the least possible obstruction and inconvenience to vehicle and pedestrian traffic, including parking legally at all times. 4.3.7 PATENTS The Contractor shall assume all responsibilities arising from the use of patented material, equipment, devices, or processes used on or incorporated in the work. 4.3.8 RESPONSIBILITY FOR DAMAGE The City of Hermosa Beach and its officers, agents and employees ("Indemnitees") shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workers or employees of CONTRACTOR, of its subcontractors or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. CONTRACTOR shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever. CONTRACTOR will indemnify Indemnities against and will hold and save Indemnitees harmless from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of CONTRACTOR, its agents, employees, subcontractors or invitees provided for herein, whether or not there is concurrent passive negligence on the part of City. In connection therewith: CONTRACTOR will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees, expert fees and costs incurred in connection therewith. CONTRACTOR will promptly pay any judgment rendered against CONTRACTOR or Indemnitees covering such claims, damages, penalties, 31 obligations and liabilities arising out of or in connection with such work, operations or activities of CONTRACTOR hereunder, and CONTRACTOR agrees to save and hold the Indemnitees harmless therefrom. In the event Indemnities are made a party to any action or proceeding filed or prosecuted against CONTRACTOR for damages or other claims arising out of or in connection with the work, operation or activities hereunder, CONTRACTOR agrees to pay to Indemnities and any all costs and expenses incurred by Indemnities in such action or proceeding together with reasonable attorneys' fees. Contractor's obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnity. However, without affecting the rights of City under any provision of this agreement, Contractor shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City. So much of the money due to CONTRACTOR under and by virtue of the contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damages as aforesaid. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. This indemnity is effective without reference to the existence or applicability of any insurance coverage which may have been required under this Agreement or any additional insured endorsements which may extend to Indemnitees. CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the CONTRACTOR regardless of any prior, concurrent, or subsequent passive negligence by the Indemnitees. 4.3.9 RECOVERY OF ATTORNEY FEES 32 Should action be instituted to enforce any of the terms and provisions of the agreement, the prevailing party in such action shall be entitled to recover such reasonable attorney fees as may be affixed by the Court. PART 4 SECTION 4 PROSECUTION AND PROGRESS OF THE WORK 4.4.1 SUBLETTING AND ASSIGNMENT The Contractor shall give his personal attention to the fulfillment of the agreement and shall keep the work under his control. The Contractor shall not assign or otherwise dispose of this agreement or its right, title or interest therein to any person without prior written consent by the City. Sub-Contractors will not be recognized as such and all persons engaged in the work will be considered as employees of the Contractor and their work will be subject to the provisions of the agreement and specifications. 4.4.2 TERMS OF AGREEMENT This agreement is anticipated to begin on July 1, 2019. This agreement shall automatically be extended on a month -by-month basis on the same terms and conditions unless the canceling party gives the other party thirty (30) days advance written notice of its desire to terminate this Agreement. In any event, this Agreement will expire on June 30, 2022 at midnight. The agreement may be renegotiated at this time for up to three (3) years only upon the satisfactory evaluation of the Contractor’s performance and the agreement of both parties. 4.4.3 PROGRESS OF THE WORK AND TIME FOR COMPLETION The Contractor shall begin work no later than the date of the notice to proceed and shall diligently prosecute the same from said date to the expiration of the time limit of the agreement. 4.4.4 SUSPENSION OF AGREEMENT If at any time, in the opinion of the City, the Contractor has failed to supply adequate working force or equipment of proper quality, or has failed in any other respect to prosecute the work with the diligence and force specified and intended in and by the terms of the agreement, notice thereof in writing will be served upon him and should he neglect or refuse to provide means for a satisfactory compliance with the agreement, as directed by the Director of Public Works, within the time specified in such notice, the City Council in any such case shall have the power to terminate the agreement. 33 4.4.5 CITY OBSERVED HOLIDAYS Holiday Month Observed Independence Day July Labor Day September Veteran's Day November Thanksgiving Day November Christmas Day December New Year's Day July Martin Luther King Day July President's Day February Memorial Day May 34 PART 4 SECTION 5 METHOD OF PAYMENT 4.5.1 PAYMENT Based on written evidence submitted by the Contractor or on other evidence satisfactory to the City, the Director of Public Works shall recommend to the City Council monthly payment for services rendered. The amount of the monthly payment will be based on the amounts shown on the agreement. 4.5.2 SUSPENSION OF PAYMENT If after written notice to the Contractor of any deficiencies in his work, or of failure to comply with the agreement provision, or failure to comply with the schedule, the Director of Public Works shall recommend that all or a portion of payments due or to become due under the agreement shall be suspended until the Contractor corrects any such deficiency. The City may suspend said payment until such deficiencies are corrected. 4.5.3 RETENTION No retention shall be withheld until the end of the agreement. Payment or partial payment shall be withheld when there is an error or discrepancy in th e invoice or an incomplete invoice. 4.5.4 FORMAT OF INVOICE The monthly statement (invoice) submitted by the Contractor shall include the following minimum information: A. City purchase order number and issue date B. The Contractor's mailing address C. Contractor shall submit the original and a duplicate invoice. 4.5.5 TIME SHEETS Contractor shall keep records of the time that his personnel spend on the agreement. When requested in advance, the Contractor shall furnish the City additional records of man-hours by task and location in electronic form (either PDF or Excel). The request would occur on an infrequent basis and would occur when, for example, there is an opportunity for State or Federal reimbursement as a result of storm damage or other emergencies. 35 PART 4 SECTION 6 PERSONNEL, EQUIPMENT, MATERIALS, AND SUPERVISION 4.6.1 PERSONNEL The Contractor shall use and furnish all labor necessary for the satisfactory performance for the work set forth in this agreement. A. Contractor's Laborers The Contractor agrees to require his laborers to present a neat appearance at all times while engaged in the performance of their duties and maintain good bearing and deportment toward the public. Should for any reason an employee be unsatisfactory i n the opinion of the City, the Contractor, when notified in writing, shall cause that employee to be removed from the job and replaced by a satisfactory laborer. B. Laborer Attire The Contractor shall require that each of his employees adhere to basic standards of working attire. These are basically uniforms, with the Contractor's company name or insignia clearly visible, proper shoes and other gear required by State Safety Regulations, and proper wearing of the clothing. Shirts shall be worn at all times, buttoned and tucked in. Uniforms will be in good appearance, clean, neat, and not worn. 4.6.2 EQUIPMENT The Contractor shall use and furnish all equipment necessary for the satisfactory performance of the work set forth in this agreement. (a) Vehicles Contractor shall display the name of his firm on any vehicles used by the Contractor's employees to carry supplies and equipment. The firm name shall be in letters large enough to be easily legible from a distance of fifty (50) feet. 36 4.6.3 TELEPHONE SERVICE AND EMERGENCY NUMBERS The Contractor shall provide the City at all times throughout the duration of this agreement emergency telephone numbers of at least two (2) qualified persons who can be called for emergency conditions at any time that Contractor's representatives are not immediately available at the job site. An alternate emergency number shall be provided in case no answer is received at the first number. The emergency number shall be used to contact the representative of the Contractor who can take the necessary action required to alleviate an emergency condition, which threatens to cause damage to any City property. In addition, the Contractor shall employ person(s) to answer telephone complaints, requests for service, etc.; an a nswering service will not be considered sufficient for this purpose during normal City working hours. Normal City working hours are 7:00 A.M. to 6:00 P.M., Monday through Thursday. Contractor is required to maintain an office within a 50 -mile radius of the City. Contractor is further required to provide City with a 24-hour emergency number for contact outside normal working hours. The response to an emergency call - out by the Contractor shall not be more than four (4) hours and shall be considered part of the normal agreement except when delayed by problems caused by vehicle accidents or Acts of God. 37 PART 5 SECTION 1 SPECIAL PROVISIONS SCOPE OF WORK 5.1.1 GENERAL Contractor shall provide at his/her own risk and cost all labor, materials, tools, equipment, transportation, hauling, dumping, fertilizers, seeds , plants, and other items needed to do landscape maintenance work in all areas shown on map, building facilities, and described herein. 5.1.2 SCOPE OF WORK Contractor shall perform all work necessary to complete the agreement in a manner satisfactory to the Public Works Director or his/her designee. The work to be done under these specifications shall include the furnishing of all labor, material, equipment, tools, disposal site or disposal transfer station expense and any other incidental expense necessary to perform the following services for the City of Hermosa Beach. The areas to be maintained shall include turf areas, ground cover areas, trees and shrubs in parks, medians and the downtown area. 5.1.3 LEVEL OF MAINTENANCE A. All work shall be performed in accordance with the maintenance standards at frequencies established by City representative so as to maintain a pleasing aesthetic level. Standards and frequencies may be modified from time to time as deemed necessary by the City for the proper maintenance of these parks and medians. B. The following must be done weekly at all parks: mow turf, edging, shrubs, hardscape maintenance, and visual inspections. Litter must be picked up daily. C. The City shall make weekly inspections of all areas included i n the agreement. The results of each inspection shall be recorded and retained for reference. The City shall allot ten (10) hours. Contractor shall compensate the City for all time required for inspection and supervision in excess of the above-specified time, providing that: 1) The excess time is, in the opinion of the City, required due to an inadequate level of maintenance as specified herein; 2) That the Contractor has failed to correct said deficiencies within 3 working days after notification. Compensation shall be charged at a rate including actual time, mileage and fringe benefit costs incurred by the City. 38 Notices and penalties for non-performance are set forth as follows: 1) Deficiency Notice: Contractor is required to correct deficiencies within the time specified by the City. 2) Withholding of Payment: Provided work under the deficiency notice has not been completed within the time allotted, payment for subject deficiency shall be withheld until deficiency is corrected, without right to retroactive payments. 5.1.4 EXTRA WORK Extra work is that work not included under the variou s proposal items nor the result of the Contractor’s negligence. Extra work shall include but not be limited to: new planting of shrubs and trees, replanting of ground cover, backfilling washed out areas, pulling weeds from residential sidewalks, etc. The City will pay for all extra work at a price approved by the City prior to completion of the work .Any additional laborers will be paid at a rate equal to the wage rate and mark up as shown on the form titled “Contractor’s Hourly Rate.” Contractor shall be responsible for any losses or damage due to his negligence as determined by the City representative . Contractor shall obtain written approval from the City representative prior to proceeding with any extra work except for the emergency repair. Contractor shall submit a written proposal to the City when extra work is re quired or requested by the City, this proposal shall indicate labor cost that are equal to the contract wage rate including mark up. The City reserves the right to have any extra work completed by other Contractors or City forces. All work performed under this section shall not interfere with or reduce normal maintenance schedules or activities. Separate crews shall be utilized for extra work unless otherwise agreed upon by the city’s representative. 5.1.5 WORKING TIME LIMITS Except as set forth in Section 5.4.18, all work performed by the Contractor shall be performed between the hours of 7:00 am and 5:00 pm, Monday through Friday; work on Saturdays, Sundays and holidays is permitted only with prior, written consent from the City. Contractor shall not start noisy equipment before 8:00 am. 5.1.6 PARK CLOSURE In the event any area of a park is unusable for any reason, including acts of nature or vandalism, the City may declare, for the purpose of maintenance, the park is closed. Notwithstanding, any provisions contained elsewhere in this agreement, the City reserves the right to perform any repair or construction work it deems advisable, including normal routine maintenance 39 contemplated by this agreement, with its own labor and equipment or through a third party. Contractor will not be paid for park closures. 5.1.7 DAMAGES Contractor shall report immediately any damage to City equipment or property. Contractor shall be liable for damages caused by his/her vehicular traffic. Any repairs and associated cost resulting from Contractor vehicle damage shall be the responsibility of the Contra ctor. 5.1.8 MATERIALS AND EQUIPMENT TO BE PROVIDED BY CONTRACTOR Contractor at his own cost and expense shall furnish all necessary equipment, supplies, and materials of good quality and in the amounts necessary to fulfill this agreement and to accomplish an acceptable and professional level of maintenance. These equipment, supplies, and materials shall include, but not be limited to: A. All necessary gas, oil, and spare parts for all equipment. B. All necessary top dressing, seed, fertilizers, amendments, tree stakes, fasteners, and City approved pest control. C. Contractor shall replace all trees, shrubs, and ground cover if dead or damaged due to Contractor negligence. Contractor shall secure the City’s approval of the type of each supply, material or equipment prior to its use or installation on park facilities. The City will provide water at each park site at no cost to the Contractor. 5.1.9 EQUIPMENT NOISE Each internal combustion engine used for any purpose on the project or related to the project shall be equipped with a muffler of a type recommended by the manufacturer. No internal combustion engine shall be operated on the agreement without said muffler. (It is preferred that electric equipment be used when possible) Said noise level requirement shall apply to all equipment on the project or related to the project including but not limited to trucks, or transient equipment that may or may not be owned by the Contractor. The use of loud sound signals shall be avoided in favor of light warnings except those required by safety laws for the protection of the public or Contractor's personnel. 5.1.10 BLOWERS Use of leaf blowers within the City was prohibited as of July 1, 1988 and the operation of any mechanical device to blow leaves, dirt or other debr is is prohibited by Chapter 8.44.060. 40 5.1.11 INCLEMENT WEATHER Contractor shall not perform any operations during inclement weather, which may destroy or damage ground cover or turf areas. Contractor shall contact the City for the determination of non-operation conditions. During inclement weather, Contractor shall provide staffing for citywide park inspections, debris removal and cleanup in addition to work described in Section 5.4.18. Contractor shall perform such duties as replacing tree stakes, re-tie trees, and remove debris from catch basins in parks and some street areas as instructed by City Representative. 5.1.12 AIR POLLUTION Contractor shall comply with all air pollution control rules, regulations, ordinances and statutes, which apply to any work, performed pursuant to the agreement and shall not discharge smoke, dust or any other air contaminants into the atmosphere in such quantity as will violate the regulations of any legally constituted authority. Material to be disposed of shall not be burned. 5.1.13 SPECIAL PROVISION TRAFFIC AND DETOURS A. General Contractor shall provide all labor, materials and equipment to install barriers, guards, lights, signs, temporary bridges, flag-persons; advising the public of detours and construction/maintenance hazards, and, upon completion of the work, promptly remove all signs and warning devices. Contractor shall be responsible for compliance with additional public safety requirements, which may arise during landscape installations at the park site. Contractor shall notify the City twenty-four (24) hours in advance of closing, partial closing or reopening of any street or public thoroughfare. B. Responsibility Should Contractor appear to be neglectful or negligent in furnishing warning and protective measures, the City may direct attention to the existence of a hazard, and the necessary warning and protective measures shall be furnished and installed by the Contractor, at the Contractor's expense. C. Hauling Spillage resulting from operations on or across public thoroughfares shall be immediately removed as specified in the City of Hermosa Beach Municipal Code, Chapter 8.44.060 at Contractor's expense. When entering or leaving roadways carrying public traffic, the 41 Contractor's equipment, whether empty or loaded, shall in all cases yield to public traffic. 5.1.14 DISPOSAL OF DEBRIS Contractor, as specified in the City of Hermosa Beach Municipal Code, Chapter 8.44.060, shall promptly dispose of all debris accumulated as a result of maintenance operations and shall not allow any debris therefore to remain on the public street or other public property after 5:00 P.M. on the day which they are collected. Debris is defined as grass clippings, leaves, branches, paper and all foreign matter, etc. All debris shall be disposed of at the City Yard. Disposal of debris shall be performed at no additional cost to the City and shall be considered to be included as part of the Contractor’s bid price. 5.1.15 MAINTENANCE SCHEDULES Contractor is required to furnish a weekly, monthly, and annual maintenance schedules to include planned activities for all persons performing any function of the agreement. The schedules shall be submitted to the City no later than the start of the agreement and shall be updated as necessary. 5.1.16 HERBICIDES/PESTICIDES The use of any and all herbicides and pesticides is prohibited in the City of Hermosa Beach, thus the routine maintenance of weed control must be maintained by hand operation or other methods other than herb icides; other methods (mechanical, mulching, etc.) that are required to maintain a positive aesthetic area can also be used. 5.1.17 LANDSCAPE ARCHITECT AND ARBORIST SERVICES Contractor shall provide professional landscape architect and arborist service when requested. This includes all trees covered in this contract. Any dead or diseased trees that require removal will be inspected by an Arborist and Contractors reprehensive prior to removal. City may require Arbo rist service in determining the condition and potential hazards of city trees. 42 PART 5 SECTION 2 PERSONNEL AND SUPERVISION 5.2.1 PERSONNEL REQUIREMENTS Contractor shall use and furnish all labor necessary for the satisfactory performance of the work set forth in this agreement. “All labor” shall include a minimum of four (4) laborers assigned to parks, one (1) laborer assigned to medians and the downtown area. These are to be daily assignments. This requirement is subject to a deficiency notification per section 5.1.3 above. 5.2.2 CONTRACTOR’S EMPLOYEE PERFORMANCE Contractor agrees to require his/her employees to present a neat appearance at all times while engaged in the performance of their duties. Contractor shall ad adhere to basic Public Works standards. The employees shall also maintain good bearing and deportment toward the public. Should for any reason an employee be unsatisfactory in the opinion of the City, the Contractor, when notified in writing, shall cause that employee to be removed from the job and replaced by a satisfactory employee. 5.2.3 CONTRACTOR’S EMPLOYEE ATTIRE Contractor shall require each of his/her employees to adhere to a basic standard of working attire. This standard is a clean uniform with the Contractor's company name or insignia clearly visible, proper shoes, other gear as required by State Safety Regulations and proper wearing of the clothing. Shirts shall be worn at all times, buttoned and tucked in. 5.2.4 TYPICAL TASKS OF CONTRACTOR’S EMPLOYEES Contractor shall supply employees with the skills to perform various semi-skilled duties in connection with cleaning functions; removing rubbish and debris; operating a variety of hand and power tools; cleaning of public facilities, and operating light equipment. 43 5.2.5 KNOWLEDGE AND ABILITIES OF CONTRACTOR’S EMPLOYEES Ability to use and maintain various tools, ability to perform heavy manual labor, ability to follow verbal and written instructions is required. Three (3) years of general landscaping maintenance experience is required . This applies to any new employees that may be necessary during the period of this contract. Contractor must submit written evidence of such experience before the agreement is approved. Each employee must possess a valid California Driver’s License. 5.2.6 SPECIAL ACTIVITY REQUIREMENTS The Contractor shall supply additional employees if so requested by the Superintendent of Public Works. Any additional employees will be paid at a rate equal to the wage rate and mark up as shown on the form ti tled "Contractor's Hourly Rate". 5.2.7 LEVEL OF SUPERVISION Contractor shall provide adequate supervision as to furnish proper inspection of workmanship and adherence to the schedule by the employees performing the work. The Field Supervisor or his/her representative shall check with the city representative weekly as to (1) schedule of work, (2) complaints (3) and adequacy of performance. Contractor shall submit such reports as the City may require ensuring compliance with scheduled work. The Supervisor shall be in the City 3 hours per day, 5 days per week while work is in progress. Contractor shall be penalized Two Hundred and Fifty Dollars ($250) per week for failing to have a supervisor in the City at least 15 hours per week. 5.2.8 APPROVAL OF SUPERVISOR The Supervisor shall be someone other than the labor type of employee provided in this agreement. Contractor shall provide in writing to the City (before starting work under this agreement) the name of the Field Supervisor. After approval of the Field Supervisor, the Contractor m ay substitute another individual provided the Contractor makes a written request to the City and said request is approved. The Field Supervisor should have at least five (5) years practical experience in supervision in landscape maintenance. 5.2.9 EMERGENCY TELEPHONE NUMBERS Contractor shall provide the City throughout the duration of this agreement at least two (2) telephone numbers of qualified persons who can be called anytime that the Contractor's representative is not immediately available at the job site. An emergency 24-hour number shall also be provided. The emergency number shall be to contact a representative of the Contractor 44 who can take the necessary action required to alleviate an emergency condition. PART 5 SECTION 3 EQUIPMENT AND MATERIALS 5.3.1 EQUIPMENT Contractor shall furnish all equipment necessary for the satisfactory performance of the work set forth in this contract. Emergency equipment, such as chain saws, shall be readily available. 5.3.2 VEHICLES Contractor shall display the name of his/her firm on any vehicle used by the Contractor’s employees to carry supplies and equipment. The firm name shall be in letters large enough to be easily legible from a distance of fifty (50) feet. The city recommends alternate fuel vehicles. (Vehicle and equipment storage may not be available while the city’s maintenance facility is under construction, estimated at 8 months beginning in August-September 2019.) 5.3.3 EQUIPMENT MAINTENANCE All equipment used by the Contractor shall be kept in a neat and clean appearance and. The equipment must be kept in top mechanical condition and properly adjusted both from an operational standpoint and from a safety standpoint as in Chapter 8.44.060. Contractor shall be responsible for providing storage for his/her equipment. 5.3.4 SAFETY LIGHTS All vehicles shall be equipped with an operational rotating amber light when parked or used on public streets. 5.3.5 EQUIPMENT NOISE 45 City noise level requirements shall apply to all equipment on the project or related to the project including but not limited to trucks, or transient equipment that may or may not be owned by the Contractor. The use of loud sound signals shall be voided in favor of light warnings except those required by safety laws for the protection of the public or Contractor's personnel. Operation of equipment cannot start until after 8:00 a.m. 5.3.6 AIR POLLUTION Contractor shall comply with all air pollution control rules, regulations, ordinances and statutes which apply to any work performed pursuant to the agreement and shall not discharge smoke, dust or any other air contaminants into the atmosphere in such quantity as will violate the regulations of any legally constituted authority. The city encourages contractor to use battery operated equipment when possible. 5.3.7 MATERIALS TO BE PROVIDED BY CONTRACTOR Contractor at his/her own cost and expense shall furnish all necessary materials and tools, supplies of good quality and in the amounts necessary to fulfill this agreement, and to accomplish an acceptable and professional level of cleaning. These materials and supplies shall include, but not be limited to: A) All restroom trash barrel liners, restroom cleaners, restroom supplies, and other supplies. Park trash can liners B) Contractor shall secure the City’s approval of each type of equipment, materials or supplies prior to its use in addition to all seed, top cover, top soil, fertilizers, tree stakes, ties and/or other field maintenance supplies. If contractor is unable to supply adequate materials, that cost will be subject to deduction from payment. A notice will be given to the contractor prior to any deductions. PART 5 SECTION 4 ITEMS OF WORK Maintenance of the parks and medians for the City of Hermosa Beach is organized into a list of specific work activities. Contractor shall verify all estimates. The City will not be responsible for any errors or omissions in the estimates. In addition to the items outlined below, the Contractor shall report to the City for resolution of any deficiencies, problems, or concerns regarding the work. 46 5.4.1 TURF CARE All turf areas shall be maintained at a mowing height of one (1) inch to one and one-half (1½) inches. Turfs shall mowed ounce a week. During heavy growth seasons or for special events, extra mowing may be required by the City, and performed by the Contractor at no additional cost to the City. Turf shall be swept, vacuumed or otherwise cleaned to maintain a neat appearance at all times. Turf clippings and debris shall be lifted the same day of each mowing, trimming or edging operation and shall be removed from the site as specified in Chapter 8.44.060. Contractor shall pay special attention so as to have the turf areas in their best appearance for the weekend. Turf shall be over-seeded twice annually in all parks and as needed in the heavily worn areas. See Section 5.4.13. Bare areas shall be re -seeded with a topper; a nontoxic weed control shall be used to keep turf looking aesthetically pleasing after approval of City representative Contractor shall take special care not to cause any damage to the turf or Greenbelt area with vehicles or mowing equipment. Any dam age must be repaired right away. 5.4.2 EDGIN AND TRIMMING Turf Turf shall be trimmed to the edge of sidewalks, curbs, mow strips, retaining walls, posts, valve boxes, controllers, light standards and any paved surface. Turf shall be kept trimmed to a sufficient distance from sprinkler heads to ensure proper sprinkler coverage and for a distance of eighteen (18) inches from all tree trunks. Contractor shall exercise care not to injure the tree trunks with mechanical equipment. Contractor shall also keep turf trimmed to a sufficient distance from all valve and quick coupler irrigation boxes. Ground Covers A. Definition Ground covers are low growing plants that grow in colonies to form a solid mat over the surface of the ground. They spread by rhizomes, stolen or by roots, which form at the nodes of trailing branches that come in contact with the soil. These plants give a flat or two - dimensional effect to the landscape, such as b ut not limited to, archtotheca, osteopermum, trailing gazania and lantana, ivy, trachelospermum, baccharis, and varieties of ice plant. B. Ground Cover Trimming 47 Ground cover shall be kept trimmed to the edge of sidewalks, light fixtures, driveways, mow strips, retaining walls and buildings. Ground cover shall be kept one (1) foot from fences, property lines, trees and shrubs. In no case shall ground cover be allowed to climb walls, fences, light fixtures, buildings, shrubs and/or trees unless otherwise approved by the City. C. Turf Care/Edging Coordination All turf cutting and turf edging will be completed in the same area on the same day. All debris clean-up shall be completed the same day. D. Cultivation The open soil between plants shall be regularly cultivated where the planting permits. Contractor shall pay special attention to the maintenance of the flowerbed and planter area. E. Replanting Replanting will be required to maintain the continuity of the ground cover area, and replacements shall be as approved by the City. 5.4.3 SHRUBS, BUSHES, AND PLANTERS Shrubs and bushes shall be selectively pruned to a distance of one (1) foot from fences, buildings, driveways, sidewalks, trees, retaining walls and sprinkler heads. Contractor shall prune where necessary to maintain safe vehicular and pedestrian visibility as directed by the City. Contractor shall provide sufficient landscape detail to maintain an aesthetic and trimmed appearance. Planters shall be mulched to a depth of 3” and replenished at a frequency to maintain this depth and an aesthetically pleasing appearance. This includes the Hermosa Avenue medians from 10th Street to 14th Street, Hermosa Avenue center medians from 27th Street to 35th Street, Pier Avenue Planters, City Hall planters, and Community Center planters. Mulch is to be approved by the city representative. 5.4.4 FERTILIZATION All turf areas shall be fertilized to a minimum of four times a year or greater as is necessary to maintain a healthy appearance and condition. Fertilizer material tags shall be submitted to the City or a for approval before application. All plants, ground cover, shrubs, and trees sha ll 48 be fertilized and treated as necessary to maintain a healthy condition and appearance. Fertilizers shall be mixed to a depth of 3” and replenished at a frequency to maintain an aesthetically pleasing appearance. This is for all plant and flower beddings. Palm trees on Hermosa Avenue are to be fertilized 4 times per year. 5.4.5 IRRIGATION, INSPECTION, AND ADJUSTMENT An automatic irrigation system is provided at some sites for the Contractor's use to maintain optimum soil moisture content in order to ensure healthy, vigorous growth but shall not be intended as the only means of irrigation. Manual watering shall be required at all locations where an automatic irrigation system is not provided and shall be done so as to prevent runoff to adjacent stre ets, sidewalks and gutters (Chapter 8.44.060). City shall be responsible for properly coordinating the various time clocks and adjusting the various watering schedules to provide adequate water to maintain all planted areas in a thriving condition and so as not to be interfered with by an interruption of electrical power or malfunctioning of the controller or control valves for more than two consecutive days. Contractor shall be required to water by other means if necessary to prevent det erioration of the areas affected. Contractor shall perform all irrigation work so as not to interfere with the public's use of the park facility. Contractor shall limit the use of water concurrent with the weather situation and to the satisfaction of the City. Contractor shall make minor adjustment to keep irrigation heads in proper operating condition at all times. Contractor shall adjust irrigation heads as necessary so that all water is directed away from streets, sidewalks and gutters (City of Hermosa Beach Municipal Code, Chapter 8.44.060). Contractor shall report irrigation problems where landscape has been affected by lack of water. In the event of mandatory water rationing, the Contractor shall reduce water consumption on all landscape areas in accordance with instructions from the City. 5.4.6 INFECTION, DISEASE, AND PEST CONTROL Contractor shall provide a complete non-pesticide/herbicide solution to insect, disease and pest control as necessary or as directed by the City representative so as to keep plant materials in a healthy condition and free from insects and disease. Control of rodents, snails, slugs, and sow bugs, by use of traps is permissible. Contractor shall not use any poisonous materials . 49 Contractor shall obtain the City's approval forty-eight (48) hours prior to the use of any mechanical or any other method of control. It is the Contractor’s responsibility to notify the City of any infection or disease of any trees or landscape. The labor and material needed to complete this section is considered normal maintenance, not extra work and no charge to the City 5.4.7 SOIL AERATION All turf areas shall be aerated a minimum of two (2) times each year. This minimum aeration will be scheduled for: February 1st to February 28th and August 1st to August 31st. These dates are subject to change at the City’s discretion. Aeration should be accomplished just prior to fertilizer application. The entire turf areas shall be aerated with a self -propelled machine that removes cores of soil 3/4" in diameter by four (4) to six (6) inches long, spaced no more than six (6) inches apart before aerating. 5.4.8 THATCH REMOVAL Thatch shall be removed with a vertical mower, or its approved equal, once a year coordinated with soil aeration of all turf area s as directed by the City. Care shall be taken to avoid unnecessary or excessive injury to the turf grass stand. Contractor shall sweep or rake the dislodged thatch from the turf -areas and remove from the park site as specified in Chapter 8.44.060. After the thatch is removed, turf shall be aerated, fertilized and watered. This operation shall be coordinated with Section 5.4.4 titled "Fertilization". 5.4.9 WEED CONTROL The goal of the City is: Complete removal of all weed growth shall be accomplished every week on a continuing basis, as weeds appear and not just once each week. Landscaped areas shall be weeded before any weeds reach four (4) inches in height. For the purpose of this agreement, a weed will be considered as "any undesirable or misplaced plant". Weeds shall be controlled either by hand or mechanical methods. 5.4.10 TREE MAINTENANCE Trees are divided into three categories: park trees, median trees and downtown trees. All trees are to be trimmed annually except those which are ove r 25’ (twenty five feet) tall which are trimmed every two years. Eucalyptus trees over 25’ however must be trimmed annually. An inspection alongside City staff must be made annually to determine the extent of trimming necessary for all trees. 50 Contractor is responsible for furnishing, supplying and performing tree staking. All trees requiring staking shall be securely staked at all times with a stake and secured to the stake with ties. Tree ties shall be inspected regularly to ensure against girdling and abrasion. Contractors are to inspect trees and notify the City of any diseased or hazardous conditions. The City representative shall be notified and must approve any tree trimming. All trees are to be shaped trimmed and pruned to the highest arboricultural standards as directed by Contractors certified Arborist. Trees less than 25 feet to be trimmed a minimum of once a year. Any dead or damaged branches shall be removed back to a lateral branch. No stubs will be permitted. Contractor shall restrict growth through pruning to maintain safe road visibility, vehicle and pedestrian clearance, equipment accessibility, and to prevent or eliminate hazardous situations. Contractor is responsible for trimming all trees in all City parks and medians within the life of this agreement, in a time frame that is horticulturally correct for the best growth and maintenance of the trees. All tree trimming is to be completed between the months of October and January. Park tree scheduled must be completed ounce started and cannot be delayed unless approved by Public Works Superintendent. There will be no exception for not completing tree trimming within the allowed months. Trees not trimmed will be deducted from payment. A list of all City park trees and median trees and the schedule for their trimming appears in Sections 5.4.21 and 5.4.22. Contractor is responsible for replacing any tree damaged due to Contractor negligence. Contractor shall be responsible for removing all dead trees including stump grinding. Stump grinding must be coordinated within 5 days of tree removal Planting of new trees will be negotiated as extra work. All tree branches shall be maintained to a height of thirteen (13) feet above street level for vehicle safety and sight distance, in addition to providing clearance for sidewalk areas at a minimum of 10 feet. Contractor shall comply within two(2) calendar days after the City requests said work. All trees 25’ and under are to be trimmed by the Contractor as part of the regular/annual maintenance routine for parks, medians and downtown areas. 5.4.11 BALL FIELD MAINTENANCE A. BASEBALL/SOFTBALL FIELD MAINTENACE The baseball/softball fields are to be maintained on a daily basis, Monday through Sunday during baseball season. During the off season, the baseball/softball diamond shall be maintained on an 51 as-needed basis as determined by the City, normally 2-3 times a week, and coordinated with the slow pitch schedule. This work shall be completed before 12:00 PM. each scheduled day. Baseball/softball field maintenance includes watering, dragging, filling in sunken areas, and raking all sand areas for debris. For a complete set of specifications on the care and maintenance of baseball/softball diamonds see the special section titled "Care and Maintenance of Baseball and Softball Diamonds." Special mowing is required at the south east filled as not to use heavy mowing equipment that could damage turf infield. B. SOCCER FIELD MAINTENANCE – VALLEY PARK, CLARK STADIUM, AND SOUTH PARK The soccer fields shall be maintained on a daily basis throughout the soccer season of September through December. It is the Contractor’s responsibility to make every effort to bring a field into acceptable condition during periods of intermittent inclement weather. Bare areas and worn areas shall be leveled prior to seeding as part of the contract as per the direction the city’s representative. During the off season, the soccer fields shall be maintained on an as-needed basis as specified in Part 5, Section 5.4.1, Turf Care. During the soccer season, all work on soccer fields shall be completed before 2:00 p.m. each day. Recognizing that soccer fields are a high use facility, and that their proper care and maintenance is critical to the safety and well-being of the user-public, and as a deterrent to liability litigation, it is necessary to establish standards to insure adequate playing conditions. All soccer fields shall be aerated twice per year. The turf shall be aerated with a self-propelled machine that removes cores of soil ¾” in diameter by four (4) to six (6) inches long, spaced no more than six (6) inches apart. Soil shall be moist to a depth of at least s ix (6) inches before aerating. Cores shall be removed from the field during or immediately after aeration. After completion of the aeration process, Contractor is to top dress the turf area with a top dressing City has approved (Earthworks 52 Clay-Breaker or approved equal) with a machine specifically designed for such operations. Contractor shall be responsible for any and all damages to sprinkler heads, piping, valve boxes, etc. during the aeration process, and shall return any damaged components to full operation upon completion of aeration activities. Contractor’s employee shall, on or before May 1st of each year, meet with City representatives to inspect each soccer field and determine the necessary heavy maintenance work to be completed prior to the opening of the soccer season. It shall be the responsibility of the City to make arrangements with the Contractor for the heavy maintenance deemed necessary (leveling, aeration, fertilization, seed planting, etc.). The City shall direct the Contractor as to the type and application of all turf seeding, if required. It shall be the responsibility of the Contractor to notify the City of any heavy maintenance work needed during the playing season. Contractor is responsible for all material necessary to complete this task 5.4.12 LITTER CONTROL Litter shall be picked up and removed as specified in Chapter 8.44.060 on a daily basis in all City parks and medians. Special care is to be taken at Valley Park, Clark Stadium, Sea View Park, Tennis Courts, Skate Track and Basketball Courts 5.4.13 ANNUAL PLANTINGS/OVER-SEEDING 1. Contractor shall provide one-gallon drought tolerant plants annually for the planters at the City Hall entrance and the raised planter boxes on Hermosa Avenue between 10th and 14th Streets. 2. Contractor shall provide annual drought tolerant re-planting at the Windmill planters and the Veteran’s Memorial prior to Veterans Day 3. Contractor will over-seed Christmas Tree Lot located at Community Center east turf area the first week of January, each year of the agreement. 4. Contractor will over-seed all turf areas twice annually if determined necessary by the city representative. 5.4.14 REPLACEMENT OF DEAD PLANT MATERIAL Contractor shall be responsible for maintaining healthy plant material. Contractor shall be responsible for replacement (equal size) of any plant 53 material, which through his/her act or omission dies during the length of this agreement. 5.4.15 SAND PLAY AREAS/PARK FURNITURE/DECOMPOSED GRANITE A. Play areas covered by sand shall be kept free of weeds, litter, and debris. Sand shall be kept in a reasonably leveled condition as directed by the City to prevent the development of large holes or the exposure of equipment footings or foundations. Sand areas should be tilled and maintained in a manner so as to minimize the presence of densely compacted conditions. Play areas to be checked daily for broken glass and hazards, which need immediate correction. Sand shavings shall be swept from the adjoining walkways as directed by the City daily. Special care is to be taken in cleaning and maintaining the drinking fountains from sand-related problems and plugs. Park benches and tables to be kept clean daily and any damages or graffiti shall be reported to Public Work. B. Decomposed Granite area shall be kept neat and clean condition, free from weeds and debris. Contractor shall keep low worn areas level by filling in low areas and compacting so as to provide a smooth safe surface. The condition is to be maintained weekly. Contractor will be responsible for minor replacement of decomposed granite not to exceed 4 yards per year. 5.4.16 REDUCTION OF GREENWASTE (AB 939) Contractor shall develop a program of applying wood chips to the Greenbelt tree areas and bare areas to eliminate the need to haul away any green-waste. Contractor will be responsible for hauling away any large trunks from tree removal that exceed 8 inches in diameter. 5.4.17 RESTROOMS, TRASH CANS AND SIDEWALKS Duties shall include sanitizing and cleaning, clearing minor stool and urinal plugs, litter pick up, trash removal, and trash liner replacement in both the men’s and women’s restrooms. Cleaning shall include providing all personnel, equipment and supplies to complete the job. All work shall be completed prior to 9:00 AM each morning. Restrooms are to be maintained 7 days per week, including holidays. Storage areas are located in Valley Park and may be utilized for storage of cleaning substances and materials only. Restrooms are located at Valley Park, Clark Stadium, South Park, Sea View Park and Fort Lots of Fun Park. See Section 4.4.5. Contractor is responsible for opening restrooms daily. Sea View Park, Fort Lots of Fun Park, South Park, and Clark Stadium are scheduled to have new restrooms completed in January 54 2020. Currently there are no restrooms at Sea View and Fort Lots of Fun Parks. Trash cans located at Valley Park and South Park are to be maintained 7 days a week including holidays from the month of June through September (summer months). Contractor will be responsible for trash bags and picking up any surrounding trash. Park Sidewalks are to be swept daily and kept free of debris. Valley Park and South Park are to be swept 7 days a week. The sidewalk area in front of City Hall is to be swept daily. 5.4.18 TENNIS COURTS/BASKETBALL COURTS/SKATEBOARD PARK Contractor shall wash down all tennis courts and the skateboard park at the Community Center on the first Tuesday of every month between the hours of 7:00 a.m. and noon. Clark tennis courts and basketball courts are to be washed down the first Wednesday of every month. Water outlets are provided at each of the tennis court areas. City will provide low flow water wands, courts may require vacuuming if water restrictions are mandated. During the winter months, the City and will decide if it is necessary to perform this duty on a case-by-case basis. 5.4.19 BOWLING GREEN MAINTENANCE Contractor will provide special care in maintaining the lawn bowling green. In particular: 1. Contractor shall provide a greens mower like or equal to a Scott- Bonner mower. (City staff must approve). 2. Contractor shall mow two times a week (Tuesday and Thursday), diagonally in both directions each day during the growing season. This can be reduced to two times a week diagonally in one direction each day during the dormant season. Mow in alternate diagonals during the dormant season. 3. Verticut once a month diagonally in both directions. 4. Fertilize six (6) times per year. 5. Aerate two (2) times per year. Complete the aeration by spreading and leveling holes and depressions with a top dressing of 30-grade sand. Contractor is to supply all materials. 6. Use approved weed removal (manual weed removal only). 7. Maintain the sandy ditch around the green. 8. Coordinate work periods with the city representative. 5.4.20 MEDIANS/PARKWAYS/PLANTERS LANDSCAPE MAINTENANCE The following locations shall be included in median maintenance: 55 2nd St. & The Strand: These are planter boxes that require weeding, cultivating, litter removal and replanting. 8th St. – PCH Barricade 10th St. – PCH Barricade 14th St. & Ocean Dr. 14th St. east of PCH 14th St & Manhattan Ave. 15th St. & The Strand 16th St. Walkstreet – Hermosa Ave. to The Strand 18th St. Walkstreet – Hermosa Ave. to The Strand 22nd St. & The Strand 26th St. & Hermosa Ave. 28th St. & Valley Dr. 29th St. & Valley Dr. 30th St. & Manhattan Ave. 31st St. & Manhattan Ave. 33rd Pl. & The Strand 35th St.– Hermosa Ave. to The Strand 35th St. – The Strand to Boundary Pl. Aviation Blvd. – PCH to Harper Ave.: This area consists of tree wells and raised asphalt medians requiring litter removal, weeding and sweeping. All Beach Restroom Area Planters (2nd St., 14th St., 22nd St.) Hermosa Ave. – Herondo St. to 35th St. Herondo St. – Valley Dr. to Hermosa Ave. Longfellow Ave. – Hermosa Ave. to The Strand PCH – 24th St. to Gould Ave.: This is a raised asphalt median requiring litter removal, sweeping and weeding. Pier Ave. – Hermosa Ave. to Valley Dr. This area has tree grates that will also require litter removal Pier Plaza – Hermosa Ave. to The Strand This area has tree grates that will also require litter removal Alley between Longfellow Ave. & 30th St., PCH to the end Parking Lot A – Planters Parking Structure - Planters There are a variety of different types of areas within this se ction that may require site-specific maintenance. Examples include:  2nd St. & The Strand: These are planter boxes that require weeding, cultivating, litter removal and replanting.  PCH, 24th St. to Gould Ave: This is a raised asphalt median requiring litter removal, sweeping and weeding.  Aviation Blvd., PCH to Harper Ave.: Pier Ave, Hermosa Ave. to Valley Dr.: This area consists of tree wells with grates and raised asphalt medians requiring litter removal, weeding, and sweeping. 5.4.21 PARK TREES (OVER 25’ IN HEIGHT) Eucalyptus trees shall be trimmed, laced, sized or reduced as needed annually. An inspection alongside City staff must be made annually to determine the extent of trimming necessary for these trees. 56 All other park trees greater than 25’ (twenty feet) shall be trimmed, laced, sized or reduced as needed per the following schedules: YEAR 1 2019-2020 YEAR 2 2020-2021 Community Center Complex Grennbelt Valley Park Clark Stadium Edith Rodaway Friendship Park City Hall Sea View Parkette Kay Etow Park Fort Lots-o-Fun Ingleside Park Moondust Parkette Noble Park Greenwood Park South Park Bicentennial Park Sand Hill Parkette Scout Parkette Ardmore Park 4th & Prospect 3rd & Prospect 5th & Prospect YEAR 3 2021-2022 Community Center Valley Park Edith Rodaway Friendship Park Sea View Parkette Fort Lots Of Fun Park Moon Dust Park Greenwood Park Bicentennial Park Scout Parkette Ardmore Park 4th and Ardmore 3rd and Prospect . 5.4.22 MEDIAN/PARKWAY TREES Median trees shall be trimmed, laced, sized or reduced each year of the agreement. The Public Works Superinten dent must approve all work timeframes. 14th Street At The Strand 6 14th Street At the Jarvis Memorial 2 15th Street A The Strand 6 16th Street Walk street 4 18th Street Walk street 5 57 22nd Street At The Strand 14 2nd Street At The Strand 12 Aviation Blvd. From Harper west to PCH 60 Gould/Gould Terrace From PCH west to Ardmore Ave. 24 Hermosa Avenue From Herondo north to 35th excluding the downtown area 135 Herondo Avenue For Valley Drive west to Hermosa Avenue 17 Parking Structure Hermosa Ave. & 13th St. 4 Upper Pier Ave. From Valley Drive west to Hermosa Ave. All Lower Pier Ave. From Hermosa Ave. west to The Strand 16 palms Hermosa Avenue Herondo St. to 35th St. All Note: 1. All palms will be trimmed to a “180º” cut and will be “skinned” as needed once per year. 2. All other trees will be trimmed, laced, sized and shaped once per year. 3. All quantities are approximate. 4. City representative 5.4.23 TREE REMOVAL The Contractor shall remove all dead plant material, shrubs, bus hes and trees as directed. This activity shall be part of the contract price and not considered extra work. The City may require a Certified Arborist report before removing dead trees to be provided by the Contractor. 5.4.24 GREENBELT MAINTENANCE A. A. The ice plant along the curbside around the trees and walk paths must be trimmed and maintained within a frequency to present a manicured aesthetic appearance. Curbside areas to be trimmed are not to exceed 18 inches from the curb. B. All tree branches must be trimmed that may be blocking any of the pathways; dead plants must be removed and replaced in a timely manner. C. The center walk path must have a minimum depth of three (3) inches of wood chips. D. Wood chips must be clear of debris, stems, and or branches that may present a difficulty to walking or jogging. Chips shall not exceed a maximum of three inches in length. E. Wood chips are to be replenished throughout the entire Greenbelt pathway annually. The estimate is 800 cubic yards. City representative will coordinate and approve the same type of dried wood chips that is currently on the Greenbelt pathway. F. Mulch or wood chips must be maintained around the base of all trees. G. Some areas may require manual weed removal; attention must be given to identifying weeds vs. small plants. 58 H. Contractor shall be sensitive to the aesthetic nature of the Greenbelt in particular at the street intersection areas and shall provide sufficient detail efforts to produce an enhanced appearance. (This may require the removal and replacement of outdated/overgrown and/or unsightly landscaping.) Note: This activity shall be part of the contract price and not considered extra work. PART 5 SECTION 5 SPECIAL PROVISIONS CARE AND MAINTENANCE OF BASEBALL AND SOFTBALL DIAMONDS 5.5.1 INTRODUCTION Recognizing that the baseball/softball diamonds are high-use facilities and that the proper care and maintenance of these is critical to the safety and well-being of the user-public as well as a deterrent to liability litigation, it is necessary to establish standards to insure adequate playing conditions. 5.5.2 GENERAL The responsibility for the condition and maintenance of baseball/softball diamonds shall be as follows: A. Contractor’s employee shall be responsible for the areas in which the diamonds are located and shall be charged with the overall responsibility for the condition and maintenance of the diamonds. This individual shall, on a daily basis, observe the conditions of the diamonds and take those measures necessary to insure the suitability of the diamonds for play. Definition: Suitability for play - A diamond shall be deemed suitable for play when it is smooth, free of debris, ruts, berms and low spots or any unnamed condition deemed hazardous. B. Contractor’s employee shall meet with the City to inspect each City ball diamond and determine necessary heavy maintenance work to be completed on or before December 1st each year prior to the opening of baseball/softball season. Beginning with the field and turf maintenance the first week of December is mandatory. C. It shall be the responsibility of the Contractor to notify the Cit y of any heavy maintenance work needed during the playing season. 59 D. Contractor shall be responsible for the installation of base stakes, pitcher and home plates. Contractor personnel shall be responsible for the burning of foul lines in advance of the playing season. E. Contractor shall be responsible for supplying all the additional “Ball Field Mix” (infield dirt) to complete the initial heavy maintenance. This work is to be performed as needed at the proposal cost for supplying an estimated 30 cubic yards of ballfield material. 5.5.4 PREPARATION OF BALL DIAMOND AS DONE BY CONTRACTOR PERSONNEL DURING THE REGULAR SEASON FEBUARY 1ST – JULY 31ST. A. Preparation of three diamonds shall be done by the Contractor. During the baseball season, diamonds must be cared for daily to provide a continuing high standard of condition. Such preparation is described, sequentially, below. B. Preliminary Watering Home plate and pitcher’s mound will receive the heaviest watering as these areas get most use during actual playing time. Slightly less water will be applied to 1st, 2nd and 3rd base areas. C. Leveling Using a garden rake with a two-foot metal strip welded to the back, the soil in the batter’s box and pitcher’s mound should be loosened, raked, shaped, leveled and tamped down firmly. If present, the dimple at the pitcher’s mound shall be maintained at a graduated elevation to 12” above the playing surface with a circumference of eight feet (8'). Soil, which has been worked away around each base, must be replaced in the proper area and tamped down firmly. 5.5.5 WATERING A. The diamond shall be watered thoroughly with the proper amount of water to provide a suitable condition for dragging. As a rule, the appearance of small water bubbles should indicate sufficient watering. B. In all watering of the diamonds, the correct procedure is to water away from yourself with the hose to the rear. Do not walk on the watered areas. 60 5.5.6 DRAGGING A. Ball diamond infields require moisture pen etration to prevent a hard, dry condition from developing. It is therefore important that daily dragging be completed to break the crust. The drag used for this purpose should be a minimum 3' X 4' and have 2/3" protruding spikes. B. Upon completion of the crust-breaking drag, a smoothing drag shall be undertaken. The drag is similar to a metal foot scraper, constructed of heavy interwoven metal shaped. The size of the drag is 4' X 6'. C. In all dragging, the correct procedure is to begin in the area of the pitcher’s mound, and drag in overlapping, concentric circles until the entire skinned area is covered. Care should be exercised to prevent build-up of brick dust under the inner edge of the outfield grass causing a raised berm. 5.5.7 PERIODIC SPECIAL MAINTENANCE The daily dragging of the ball diamond is satisfactory within certain limits. However, after a period of continued maintenance of this type, it becomes necessary to take measures to ensure an even playing surface. A. A "drag", 5’ wide and 8' long, is used for this operation. B. The "drag", towed by a pick-up truck or power equipment, is used to cut down high spots, dragging the excess to low areas. C. The "drag" includes an adjustable metal cutting blade approximately 5-1/2" wide that can be raised or lowered or set at different angles. D. This operation will be requested through the City to the Contractor’s supervisor responsible for the area. 5.5.8 INCLEMENT WEATHER FIELD MAINTENANCE During the baseball season, both the preparation months of December, January and February and the playing season of March through July, the Contractor must assist in the removal of water from the infields in order to accelerate the drying out process. This could include pumping from the low spots. 61 62 63 1 PART 3 SECTION 8 AGREEMENT FOR LANDSCAPE MAINTENANCE SERVICES This Agreement for Landscape Maintenance (“Agreement”) is made on this 28 day of May 2019, at Hermosa Beach, California, by and between the City of Hermosa Beach, a municipal corporation, 1315 Valley Drive, Hermosa Beach, California 90254 (hereinafter referred to as the “CITY”) and _Merchants Landscape Service Inc. (hereinafter referred to as the “CONTRACTOR”). RECITALS A. CITY proposes to contract for Landscape Maintenance Services as set forth below in this Agreement; B. CONTRACTOR is willing to perform such services and has the necessary qualifications by reason of experience, preparation, and organization to provide the services described in Exhibit A. NOW, THEREFORE, the CITY and the CONTRACTOR mutually agree as follows: 1. SERVICES. CONTRACTOR shall perform those services set forth in “Exhibit A” (Request for Proposal Document – Landscape Maintenance Services Agreement) which is attached hereto and incorporated herein by reference. By executing this Agreement, CONTRACTOR represents that it has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. 2. TIME OF PERFORMANCE. The services of CONTRACTOR are to commence upon receipt of a notice to proceed from CITY and shall be completed within the time period designated by CITY. The term of this Agreement shall be f or the time period beginning July 1, 2019 and ending on June 30, 2022 unless extended in writing in advance by the CITY. 3. PAYMENT FOR SERVICES. CONTRACTOR shall be compensated in an amount not to exceed those amounts as listed on Part 3 Sections 5 through 7 of Exhibit A. Compensation shall under no circumstances be increased except by written amendment of this Agreement. CONTRACTOR shall be paid within thirty (30) days of presentation of an invoice to CITY for services performed to CITY’s satisfaction. CONTRACTOR shall submit invoices monthly describing the services performed, the date services were performed, a description of reimbursable costs, and any other information requested by CITY. 4. CONTRACT ADMINISTRATION. 2 4.1. CITY’s Representative. Unless otherwise designated in writing the Maintenance Supervisor shall serve as the CITY’s representative for the administration of the project. All activities performed by the CONTRACTOR shall be coordinated with this person. 4.2. Manager-in-Charge. For the CONTRACTOR shall be in charge of the project on all matters relating to this Agreement and any agreement or approval made by her/him shall be binding on the CONTRACTOR. The Manager-in-Charge shall not be replaced without the written consent of the CITY. 4.3. Responsibilities of the CITY. The CITY shall provide all relevant documentation in its possession to the CONTRACTOR upon request in order to minimize duplication of efforts. The CITY’s staff shall work with the CONTRACTOR as necessary to facilitate performance of the services. 4.4. Personnel. The CONTRACTOR represents that it has or will secure at its own expense all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by the CONTRACTOR or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. The CONTRACTOR reserves the right to determine the assignment of its own employees to the performance of the CONTRACTOR’s services under this Agreement, but the CITY reserves the right, for good cause, to require the CONTRACTOR to exclude any employee from performing services on the CITY’s premises. 4.5. Prevailing wage and certified payroll submission. The prevailing wage scale, as determined by the Director of Industrial Relations of the State of California, in force on the day this proposal was submitted, will be the minimum paid to all craftsmen and laborers working on this project. It is understood that it is the responsibility of the bidder to determine the correct scale. Each CONTRACTOR and subcontractor and any lower-tier subcontractor shall submit certified payrolls with each invoice. 5. TERMINATION. 5.1. Termination for Convenience. Either party may terminate this Agreement without cause and in its sole discretion at any time by giving the other party thirty (30) days' written notice of such termination. In the event of such termination, the CONTRACTOR shall cease services as of the date of termination and shall be compensated for services performed to the CITY's satisfaction up to the date of termination. 3 5.2. Termination for Cause. All terms, provisions, and specifications of this Agreement are material and binding, and failure to perform any material portion of the work described herein shall be considered a breach of this Agreement. Should the Agreement be breached in any manner, the CITY may, at its option, terminate the Agreement not less than five (5) days after written notification is received by the CONTRACTOR to remedy the violation within the stated time or within any other time period agreed to by the parties. In the event of such termination, the CONTRACTOR shall be responsible for any additional costs incurred by the CITY in securing the services from another contractor. 6. INDEMNIFICATION. 6.1. CONSULTANT shall indemnify, defend with counsel approved by CITY, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, and cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONSULTANT's performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT, regardless of CITY’S passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the CITY. Should CITY in its sole discretion find CONSULTANT’S legal counsel unacceptable, then CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation. The CONSULTANT shall promptly pay any final judgment rendered against the CITY (and its officers, officials, employees and volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. 6.2. The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. 7. INSURANCE REQUIREMENTS. 7.1. The CONTRACTOR, at the CONTRACTOR’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies: 4 7.1.1. Workers’ Compensation Coverage. The CONTRACTOR shall maintain Workers’ Compensation Insurance and Employer’s Liability Insurance for its employees in accordance with the laws of the State of California. In addition, the CONTRACTOR shall require any and every subcontractor to similarly maintain Workers’ Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California for all of the subcontractor’s employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONTRACTOR for City. 7.1.2. General Liability Coverage. The CONTRACTOR shall maintain commercial general liability insurance in an amount of not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. 7.1.3. Automobile Liability Coverage. The CONTRACTOR shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONTRACTOR arising out of or in connection with the work to be perf ormed under this Agreement, including coverage for owned, hired, and non -owned vehicles, in an amount of not less than three hundred thousand dollars ($300,000) combined single limit for each occurrence. 7.2. Endorsements. Each general liability and automobile liability insurance policy shall be issued by insurers possessing a Best’s rating of no less than A:VII and shall be endorsed with the specific language of Section 8.2.1 below. 7.2.1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONTRACTOR, including materials, parts, or equipment furnished in connection with such work or operations.” 5 7.2.2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy. 7.2.3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company. 7.2.4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents. 7.2.5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers. 7.2.6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days’ written notice has been received by the CITY. 7.3. Deductibles and Self-Insured Retentions. Any deductibles or self- insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONTRACTOR shall demonstrate financial capability for payment of such deductibles or self-insured retentions. 7.4. Certificates of Insurance. The CONTRACTOR shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on o r before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement. 7.5. Failure to Procure Insurance. Failure on the part of the CONTRACTOR to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 6.2 above. 7.6. Nonpayment of Deductible. The commercial general and automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the CONTRACTOR (as the named insured) should CONTRACTOR fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. CONTRACTOR understands and agrees that satisfaction of this requirement is an express condition 6 precedent to the effectiveness of this Agreement . Failure by CONTRACTOR as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on CONTRACTOR’S behalf upon the CONTRACTOR’S failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against CONTRACTOR for breach of this Agreement in addition to any other damages incurred by City due to the breach. 8. ASSIGNMENT AND SUBCONTRACTING. The parties recognize that a substantial inducement to the CITY for entering into this Agreement is the professional reputation, experience, and competence of the CONTRACTOR. Assignments of any or all rights, duties, or obligations of the CONTRACTOR under this Agreement will be permitted only with the express consent of the CITY. The CONTRACTOR shall not subcontract any portion of the work to be performed under this Agreement without the written authorization of the CITY. If the CITY consents to such subcontract, the CONTRACTOR shall be fully responsible to the CITY for all acts or omissions of the subcontractor. Nothing in this Agreement shall create any contractual relationship between the CITY and subcontractor nor shall it create any obligation on the part of the CITY to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise is required by law. 9. COMPLIANCE WITH LAWS, CODES, ORDINANCES, AND REGULATIONS. The CONTRACTOR shall use the standard of care in its profession to comply with all applicable federal, state, and local laws, codes, ordinances, and regulations. 9.1. Taxes. The CONTRACTOR agrees to pay all required taxes on amounts paid to the CONTRACTOR under this Agreement, and to indemnify and hold the CITY harmless from any and all taxes, assessments, penalties, and interest asserted against the CITY by reason of the independent contractor relationship created by this Agreement. In the event that the CITY is audited by any Federal or State agency regarding the independent contractor status of the CONTRACTOR and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between the CITY and the CONTRACTOR, then the CONTRACTOR agrees to reimburse the CITY for all costs, including accounting and attorneys’ fees, arising out of such audit and any appeals relating thereto. 9.2. Workers’ Compensation Law. The CONTRACTOR shall fully comply with the workers’ compensation law regarding the CONTRACTOR and the CONTRACTOR’s employees. The CONTRACTOR further agrees to indemnify and hold the CITY harmless from any failure of the CONTRACTOR to comply with applicable workers’ compensation laws. 7 The CITY shall have the right to offset against the amount of any compensation due to the CONTRACTOR under this Agreement any amount due to the CITY from the CONTRACTOR as a result of the CONTRACTOR’s failure to promptly pay to the CITY any reimbursement or indemnification arising under this Section. 9.3. Licenses. The CONTRACTOR represents and warrants to the CITY that it has all licenses, permits, qualifications, insurance, and approvals of whatsoever nature which are legally required of the CONTRACTOR to practice its profession. The CONTRACTOR represents and warrants to the CITY that the CONTRACTOR shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement any licenses, permits, insurance, and approvals which are legally required of the CONTRACTOR to practice its profession. The CONTRACTOR shall maintain a City of Hermosa Beach business license, if required under CITY ordinance. 10. CONFLICT OF INTEREST. The CONTRACTOR confirms that it has no financial, contractual, or other interest or obligation that conflicts with or is harmful to performance of its obligations under this Agreement. The CONTRACTOR shall not during the term of this Agreement knowingly obtain such an interest or incur such an obligation, nor shall it employ or subcontract with any person for performance of this Agreement who has such incompatible interest or obligation. 11. NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY. The CONTRACTOR represents and agrees that it does not and will not discriminate against any employee or applicant for employment because of race, religion, color, medical condition, sex, sexual orientation and/or gender identity, national origin, political affiliation or opinion, or pregnancy or pregnancy-related condition. 12. RECORDS AND AUDITS. The CONTRACTOR shall maintain accounts and records, including personnel, property, and financial records, adequate to identify and account for all costs pertaining to this Agreement and such other records as may be deemed necessary by the CITY or any authorized representative, and will be retained for three years after the expiration of this Agreement. All such records shall be made available for inspection or audit by the CITY at any time during regular business hours. 13. OWNERSHIP OF DOCUMENTS. It is understood and agreed that the CITY shall own all documents and other work product of the CONTRACTOR, except the CONTRACTOR’s notes and work papers, which pertain to the work performed under this Agreement. The CITY shall have the sole right to use such materials in its discretion and without further compensation to the CONTRACTOR, but any re-use of such documents by the CITY on any other project without prior written consent of the CONTRACTOR shall be at the sole 8 risk of the CITY. The CONTRACTOR shall at its sole expense provide all such documents to the CITY upon request. 14. INDEPENDENT CONTRACTOR. The CONTRACTOR is and shall at all times remain as to the CITY a wholly independent CONTRACTOR. Neither the CITY nor any of its agents shall have control over the conduct of the CONTRA CTOR or any of the CONTRACTOR’s employees or agents, except as herein set forth. The CONTRACTOR shall not at any time or in any manner represent that it or any of its agents or employees are in any manner agents or employees of the CITY. The CONTRACTOR shall have no power to incur any debt, obligation, or liability on behalf of the CITY or otherwise act on behalf of the CITY as an agent. 15. NOTICE. All Notices permitted or required under this Agreement shall be in writing, and shall be deemed made when delivered to the applicable party’s representative as provided in this Agreement. Additionally, such notices may be given to the respective parties at the following addresses, or at such other addresses as the parties may provide in writing for this purpose. Such notices shall be deemed made when personally delivered or when mailed forty-eight (48) hours after deposit in the U.S. mail, first -class postage prepaid, and addressed to the party at its applicable address. CITY OF HERMOSA BEACH 1315 Valley Drive Hermosa Beach, CA 90254 Attention: Ells Freeman, Superintendent Public Works Department CONTRACTOR: Merchants Landscaping Inc. Attention: Patrick Healy 16. GOVERNING LAW. This Agreement shall be governed by the laws of the State of California. 17. ENTIRE AGREEMENT; MODIFICATION. This Agreement supersedes any and all other agreements, either oral or written, between the parties, and contains all of the covenants and agreements between the parties. Each party to this Agreement acknowledges that no representations, inducements, promises, or agreements, oral or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. Any 9 agreement, statement, or promise not contained in the Agreement, and any modification to the Agreement, will be effective only if signed by both parties. 18. ATTORNEYS’ FEES. In any action brought to declare the rights granted herein or to enforce any of the terms of this Agreement, the prevailing party shall be entitled to an award of reasonable attorneys’ fees in an amount determined by the court. 19. WAIVER. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this agreement. Payment of any invoice by the CITY shall not constitute a waiver of the CITY’s right to obtain corre ction or replacement of any defective or noncompliant work product. 20. EXECUTION. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart. 21. AUTHORITY TO ENTER AGREEMENT. The CONTRACTOR has all requisite power and authority to conduct its business and to execute, deliver, and perform this Agreement. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party. 10 IN WITNESS WHEREOF, the parties have executed this Agreement the 28 day of May, 2019 CONTRACTOR: Merchants Landscaping Service Inc. ________________________________ Mark Brower, President CITY OF HERMOSA BEACH: Department Director Suja Lowenthal, City Manager ATTEST: City Clerk APPROVED: Mayor APPROVED AS TO FORM: _________________________________ City Attorney 11 EXHIBIT A SCOPE OF SERVICES 5.1.1 GENERAL Contractor shall provide at his/her own risk and cost all labor, materials, tools, equipment, transportation, hauling, dumping, fertilizers, seeds, plants, and other items needed to do landscape maintenance work in all areas shown on map, building facilities, and described herein. 5.1.2 SCOPE OF WORK Contractor shall perform all work necessary to complete the agreement in a manner satisfactory to the Public Works Director or his/her designee. The work to be done under these specifications shall include the furnishing of all labor, material, equipment, tools, disposal site or disposal transfer station expense and any other incidental expense necessary to perform the following services for the City of Hermosa Beach. The areas to be maintained shall include turf areas, ground cover areas, trees and shrubs in parks, medians and the downtown area. 5.1.3 LEVEL OF MAINTENANCE A. All work shall be performed in accordance with the maintenance standards at frequencies established by City representative so as to maintain a pleasing aesthetic level. Standards and frequencies may be modified from time to time as deemed necessary by the City for the proper maintenance of these parks and medians. B. The following must be done weekly at all parks: mow turf, edging, shru bs, hardscape maintenance, and visual inspections. Litter must be picked up daily. C. The City shall make weekly inspections of all areas included in the agreement. The results of each inspection shall be recorded and retained for reference. The City shall allot ten (10) hours. Contractor shall compensate the City for all time required for inspection and supervision in excess of the above -specified time, providing that: 1) The excess time is, in the opinion of the City, required due to an inadequate level of maintenance as specified herein; 12 2) That the Contractor has failed to correct said deficiencies within 3 working days after notification. Compensation shall be charged at a rate including actual time, mileage and fringe benefit costs incurred by the City. Notices and penalties for non-performance are set forth as follows: 1) Deficiency Notice: Contractor is required to correct deficiencies within the time specified by the City. 2) Withholding of Payment: Provided work under the deficiency notice has not been completed within the time allotted, payment for subject deficiency shall be withheld until deficiency is corrected, without right to retroactive payments. 5.1.4 EXTRA WORK Extra work is that work not included under the variou s proposal items nor the result of the Contractor’s negligence. Extra work shall include but not be limited to: new planting of shrubs and trees, replanting of ground cover, backfilling washed out areas, pulling weeds from residential sidewalks, etc. The City will pay for all extra work at a price approved by the City prior to completion of the work .Any additional laborers will be paid at a rate equal to the wage rate and mark up as shown on the form titled “Contractor’s Hourly Rate.” Contractor shall be responsible for any losses or damage due to his negligence as determined by the City representative . Contractor shall obtain written approval from the City representative prior to proceeding with any extra work except for the emergency repair. Contractor shall submit a written proposal to the City when extra work is re quired or requested by the City, this proposal shall indicate labor cost that are equal to the contract wage rate including mark up. The City reserves the right to have any extra work completed by other Contractors or City forces. All work performed under this section shall not interfere with or reduce normal maintenance schedules or activities. Separate crews shall be utilized for extra work unless otherwise agreed upon by the city’s representative. 5.1.5 WORKING TIME LIMITS Except as set forth in Section 5.4.18, all work performed by the Contractor shall be performed between the hours of 7:00 am and 5:00 pm, Monday through Friday; work on Saturdays, Sundays and holidays is permitted only with prior, written consent from the City. Contractor shall not start noisy equipment before 8:00 am. 5.1.6 PARK CLOSURE 13 In the event any area of a park is unusable for any reason, including acts of nature or vandalism, the City may declare, for the purpose of maintenance, the park is closed. Notwithstanding, any provisions contained elsewhere in this agreement, the City reserves the right to perform any repair or construction work it deems advisable, including normal routine maintenance contemplated by this agreement, with its own labor and equipment or through a third party. Contractor will not be paid for park closures. 5.1.7 DAMAGES Contractor shall report immediately any damage to City equipment or property. Contractor shall be liable for damages caused by his/her vehicular traffic. Any repairs and associated cost resulting from Contractor vehicle damage shall be the responsibility of the Contractor. 5.1.8 MATERIALS AND EQUIPMENT TO BE PROVIDED BY CONTRACTOR Contractor at his own cost and expense shall furnish all necessary equipment, supplies, and materials of good quality and in the amounts necessary to fulfill this agreement and to accomplish an acceptable and professional level of maintenance. These equipment, supplies, and materials shall include, but not be limited to: A. All necessary gas, oil, and spare parts for all equipment. B. All necessary top dressing, seed, fertilizers, amendments, tree stakes, fasteners, and City approved pest control. C. Contractor shall replace all trees, shrubs, and ground cover if dead or damaged due to Contractor negligence. Contractor shall secure the City’s approval of the type of each supply, material or equipment prior to its use or installation on park facilities. The City will provide water at each park site at no cost to the Contractor. 5.1.9 EQUIPMENT NOISE Each internal combustion engine used for any purpose on the proj ect or related to the project shall be equipped with a muffler of a type recommended by the manufacturer. No internal combustion engine shall be operated on the agreement without said muffler. (It is preferred that electric equipment be used when possible) Said noise level requirement shall apply to all equipment on the project or related to the project including but not limited to trucks, or transient equipment that may or may not be owned by the Contractor. The use of loud sound signals shall be avoided in favor of light 14 warnings except those required by safety laws for the protection of the public or Contractor's personnel. 5.1.10 BLOWERS Use of leaf blowers within the City was prohibited as of July 1, 1988 and the operation of any mechanical device to blow leaves, dirt or other debris is prohibited by Chapter 8.44.060. 5.1.11 INCLEMENT WEATHER Contractor shall not perform any operations during inclement weather, which may destroy or damage ground cover or turf areas. Contractor shall contact the City for the determination of non-operation conditions. During inclement weather, Contractor shall provide staffing for citywide park inspections, debris removal and cleanup in addition to work described in Section 5.4.18. Contractor shall perform such duties as replacing tree stakes, re-tie trees, and remove debris from catch basins in parks and some street areas as instructed by City Representative. 5.1.12 AIR POLLUTION Contractor shall comply with all air pollution control rules, regulations, ordinances and statutes, which apply to any work, performed pursuant to the agreement and shall not discharge smoke, dust or any other air contaminants into the atmosphere in such quantity as will violate the regulations of any legally constituted authority. Material to be disposed of shall not be burned. 5.1.13 SPECIAL PROVISION TRAFFIC AND DETOURS A. General Contractor shall provide all labor, materials and equipment to install barriers, guards, lights, signs, temporary bridges, flag-persons; advising the public of detours and construction/maintenance hazards, and, upon completion of the work, promptly remove all signs and warning devices. Contractor shall be responsible for compliance with additional public safety requirements, which may arise during landscape installations at the park site. Contractor shall notify the City twenty-four (24) hours in advance of closing, partial closing or reopening of any street or public thoroughfare. B. Responsibility Should Contractor appear to be neglectful or negligent in furnishing warning and protective measures, the City may direct attention to the existence of a hazard, and the necessary warning and protective 15 measures shall be furnished and installed by the Contractor, at the Contractor's expense. C. Hauling Spillage resulting from operations on or across public thoroughfares shall be immediately removed as specified in the City of Hermosa Beach Municipal Code, Chapter 8.44.060 at Contractor's expense. When entering or leaving roadways carrying public traffic, the Contrac tor's equipment, whether empty or loaded, shall in all cases yield to public traffic. 5.1.14 DISPOSAL OF DEBRIS Contractor, as specified in the City of Hermosa Beach Municipal Code, Chapter 8.44.060, shall promptly dispose of all debris accumulated as a result of maintenance operations and shall not allow any debris therefore to remain on the public street or other public property after 5:00 P.M. on the day which they are collected. Debris is defined as grass clippings, leaves, branches, paper and all fo reign matter, etc. All debris shall be disposed of at the City Yard. Disposal of debris shall be performed at no additional cost to the City and shall be considered to be included as part of the Contractor’s bid price. 5.1.15 MAINTENANCE SCHEDULES Contractor is required to furnish a weekly, monthly, and annual maintenance schedules to include planned activities for all persons performing any function of the agreement. The schedules shall be submitted to the City no later than the start of the agreement and shall be updated as necessary. 5.1.16 HERBICIDES/PESTICIDES The use of any and all herbicides and pesticides is prohibited in the City of Hermosa Beach, thus the routine maintenance of weed control must be maintained by hand operation or other methods other than herbicides; other methods (mechanical, mulching, etc.) that are required to maintain a positive aesthetic area can also be used. 5.1.17 LANDSCAPE ARCHITECT AND ARBORIST SERVICES Contractor shall provide professional landscape architect and arborist service when requested. This includes all trees covered in this contract. Any dead or 16 diseased trees that require removal will be inspected by an Arborist and Contractors reprehensive prior to removal. City may require Arborist service in determining the condition and potential hazards of city trees. PART 5 SECTION 2 PERSONNEL AND SUPERVISION 5.2.1 PERSONNEL REQUIREMENTS Contractor shall use and furnish all labor necessary for the satisfactory performance of the work set forth in this agreement. “All labor” shall include a minimum of four (4) laborers assigned to parks, one (1) laborer assigned to medians and the downtown area. These are to be daily assignments. This requirement is subject to a deficiency notification per section 5.1.3 above. 5.2.2 CONTRACTOR’S EMPLOYEE PERFORMANCE Contractor agrees to require his/her employees to present a neat appearance at all times while engaged in the performance of their duties. Contractor shall ad adhere to basic Public Works standards. The employees shall also maintain good bearing and deportment toward the public. Should for any reason an employee be unsatisfactory in the opinion of the City, the Contractor, when notified in writing, shall cause that employee to be removed from the job and replaced by a satisfactory employee. 5.2.3 CONTRACTOR’S EMPLOYEE ATTIRE Contractor shall require each of his/her employees to adhere to a basic standard of working attire. This standard is a clean uniform with the Contractor's company name or insignia clearly visible, proper shoes, other gear as required by State 17 Safety Regulations and proper wearing of the clothing. Shirts shall be worn at all times, buttoned and tucked in. 5.2.4 TYPICAL TASKS OF CONTRACTOR’S EMPLOYEES Contractor shall supply employees with the skills to perform various semi -skilled duties in connection with cleaning functions; removing rubbish and debris; operating a variety of hand and power tools; cleaning of public facilities, and operating light equipment. 5.2.5 KNOWLEDGE AND ABILITIES OF CONTRACTOR’S EMPLOYEES Ability to use and maintain various tools, ability to perform heavy manual labor, ability to follow verbal and written instructions is required. Three (3) years of general landscaping maintenance experience is required. This applies to any new employees that may be necessary during the period of this contract. Contractor must submit written evidence of such experience before the agreement is approved. Each employee must possess a valid California Driver’s License. 5.2.6 SPECIAL ACTIVITY REQUIREMENTS The Contractor shall supply additional employees if so requested by the Superintendent of Public Works. Any additional employees will be paid at a rate equal to the wage rate and mark up as shown on t he form titled "Contractor's Hourly Rate". 5.2.7 LEVEL OF SUPERVISION Contractor shall provide adequate supervision as to furnish proper inspection of workmanship and adherence to the schedule by the employees performing the work. The Field Supervisor or his/her representative shall check with the city representative weekly as to (1) schedule of work, (2) complaints (3) and adequacy of performance. Contractor shall submit such reports as the City may require ensuring compliance with scheduled work. The Supervisor shall be in the City 3 hours per day, 5 days per week while work is in progress. Contractor shall be penalized Two Hundred and Fifty Dollars ($250) per week for failing to have a supervisor in the City at least 15 hours per week . 5.2.8 APPROVAL OF SUPERVISOR The Supervisor shall be someone other than the labor type of employee provided in this agreement. Contractor shall provide in writing to the City (before starting work under this agreement) the name of the Field Supervisor. After approval of the Field Supervisor, the Contractor may substitute another individual provided the Contractor makes a written request to the City and 18 said request is approved. The Field Supervisor should have at least five (5) years practical experience in supervision in landscape maintenance. 5.2.9 EMERGENCY TELEPHONE NUMBERS Contractor shall provide the City throughout the duration of this agreement at least two (2) telephone numbers of qualified persons who can be called anytime that the Contractor's representative is not immediately available at the job site. An emergency 24-hour number shall also be provided. The emergency number shall be to contact a representative of the Contractor who can take the necessary action required to alleviate an emergency condition. PART 5 SECTION 3 EQUIPMENT AND MATERIALS 5.3.1 EQUIPMENT Contractor shall furnish all equipment necessary for the satisfactory performance of the work set forth in this contract. Emergency equipment, such as chain saws, shall be readily available. 5.3.2 VEHICLES Contractor shall display the name of his/her firm on any vehicle used by the Contractor’s employees to carry supplies and equipment. The firm name shall be in letters large enough to be easily legible from a distance of fifty (50) feet. The city recommends alternate fuel vehicles. (Vehicle and equipment storage may not be available while the city’s maintenance facility is under construction, estimated at 8 months beginning in August-September 2019.) 5.3.3 EQUIPMENT MAINTENANCE All equipment used by the Contractor shall be kept in a neat and clean appearance and. The equipment must be kept in top mechanical condition and properly adjusted both from an operational standpoint and from a safety standpoint as in Chapter 8.44.060. Contractor shall be responsible for providing storage for his/her equipment. 19 5.3.4 SAFETY LIGHTS All vehicles shall be equipped with an operational rotating amber light when parked or used on public streets. 5.3.5 EQUIPMENT NOISE City noise level requirements shall apply to all equipment on the project or related to the project including but not limited to trucks, or transient equipment that may or may not be owned by the Contractor. The use of loud sound signals shall be voided in favor of light warnings except those required by safety laws for the protection of the public or Contractor's personnel. Operation of equipment cannot start until after 8:00 a.m. 5.3.6 AIR POLLUTION Contractor shall comply with all air pollution control rules, regulations, ordinances and statutes which apply to any work performed pursuant to the agreement and shall not discharge smoke, dust or any other air contaminants into the atmosphere in such quantity as will violate the regulations of any legally constituted authority. The city encourages contractor to use battery operated equipment when possible. 5.3.7 MATERIALS TO BE PROVIDED BY CONTRACTOR Contractor at his/her own cost and expense shall fur nish all necessary materials and tools, supplies of good quality and in the amounts necessary to fulfill this agreement, and to accomplish an acceptable and professional level of cleaning. These materials and supplies shall include, but not be limited to: A) All restroom trash barrel liners, restroom cleaners, restroom supplies, and other supplies. Park trash can liners B) Contractor shall secure the City’s approval of each type of equipment, materials or supplies prior to its use in addition to all seed, top co ver, top soil, fertilizers, tree stakes, ties and/or other field maintenance supplies. If contractor is unable to supply adequate materials, that cost will be subject to deduction from payment. A notice will be given to the contractor prior to any deductions. PART 5 SECTION 4 20 ITEMS OF WORK Maintenance of the parks and medians for the City of Hermosa Beach is organized into a list of specific work activities. Contractor shall verify all estimates. The City will not be responsible for any errors or omissions in the estimates. In addition to the items outlined below, the Contractor shall report to the City for resolution of any deficiencies, problems, or concerns regarding the work. 5.4.1 TURF CARE All turf areas shall be maintained at a mowing height of one (1) inch to one and one-half (1½) inches. Turfs shall mowed ounce a week. During heavy growth seasons or for special events, extra mowing may be required by the City, and performed by the Contractor at no additional cost to the City. Turf shall be swept, vacuumed or otherwise cleaned to maintain a neat appearance at all times. Turf clippings and debris shall be lifted the same day of each mowing, trimming or edging operation and shall be removed from the site as specified in Chapter 8.44.060. Contractor shall pay special attention so as to have the turf areas in their best appearance for the weekend. Turf shall be over-seeded twice annually in all parks and as needed in the heavily worn areas. See Section 5.4.13. Bare areas shall be re-seeded with a topper; a nontoxic weed control shall be used to keep turf looking aesthetically pleasing after approval of City representative Contractor shall take special care not to cause any damage to the turf or Greenbelt area with vehicles or mowing equipment. Any damage must be repaired right away. 5.4.2 EDGIN AND TRIMMING Turf Turf shall be trimmed to the edge of sidewalks, curbs, mow strips, retaining walls, posts, valve boxes, controllers, light standards and any paved surface. Turf shall be kept trimmed to a sufficient distance from sprinkler heads to ensure proper sprinkler coverage and for a distance of eighteen (18) inches from all tree trunks. Contractor shall exercise care not to injure the tree trunks with mechanical equipment. Contractor shall also keep turf trimmed to a sufficient distance from all valve and quick coupler irrigation boxes. Ground Covers A. Definition 21 Ground covers are low growing plants that grow in colonies to form a solid mat over the surface of the ground. They spread by rhizomes, stolen or by roots, which form at the nodes of trailing branche s that come in contact with the soil. These plants give a flat or two - dimensional effect to the landscape, such as b ut not limited to, archtotheca, osteopermum, trailing gazania and lantana, ivy, trachelospermum, baccharis, and varieties of ice plant. B. Ground Cover Trimming Ground cover shall be kept trimmed to the edge of sidewalks, light fixtures, driveways, mow strips, retaining walls and buildings. Ground cover shall be kept one (1) foot from fences, property lines, trees and shrubs. In no case shall ground cover be allowed to climb walls, fences, light fixtures, buildings, shrubs and/or trees unless otherwise approved by the City. C. Turf Care/Edging Coordination All turf cutting and turf edging will be completed in the same area on the same day. All debris clean-up shall be completed the same day. D. Cultivation The open soil between plants shall be regularly cultivated where the planting permits. Contractor shall pay special attention to the maintenance of the flowerbed and planter area. E. Replanting Replanting will be required to maintain the continuity of the ground cover area, and replacements shall be as approved by the City. 5.4.3 SHRUBS, BUSHES, AND PLANTERS Shrubs and bushes shall be selectively pruned to a distance of one (1) foot from fences, buildings, driveways, sidewalks, trees, retaining walls and sprinkler heads. Contractor shall prune where necessary to maintain safe vehicular and pedestrian visibility as directed by the City. Contractor shall provide sufficient landscape detail to maintain an aesthetic and trimmed appearance. Planters shall be mulched to a depth of 3” and replenished at a frequency to maintain this depth and an aesthetically pleasing appearance. This includes the 22 Hermosa Avenue medians from 10th Street to 14th Street, Hermosa Avenue center medians from 27th Street to 35th Street, Pier Avenue Planters, City Hall planters, and Community Center planters. Mulch is to be approved by the city representative. 5.4.4 FERTILIZATION All turf areas shall be fertilized to a minimum of four times a year or greater as is necessary to maintain a healthy appearance and condition . Fertilizer material tags shall be submitted to the City or a for approval before application. All plants, ground cover, shrubs, and trees shall be fertilized and treated as necessary to maintain a healthy condition and appearance. Fertilizers shall be mixed to a depth of 3” and replenished at a frequency to maintain an aesthetically pleasing appearance. This is for all plant and flower beddings. Palm trees on Hermosa Avenue are to be fertilized 4 times per year. 5.4.5 IRRIGATION, INSPECTION, AND ADJUSTMENT An automatic irrigation system is provided at some sites for the Contractor's use to maintain optimum soil moisture content in order to ensure healthy, vigorous growth but shall not be intended as the only means of irrigation. Manual watering shall be required at all locations where an automatic irrigation system is not provided and shall be done so as to prevent runoff to adjacent st reets, sidewalks and gutters (Chapter 8.44.060). City shall be responsible for properly coordinating the various time clocks and adjusting the various watering schedules to provide adequate water to maintain all planted areas in a thriving condition and so as not to be interfered with by an interruption of electrical power or malfunctioning of the controller or control valves for more than two consecutive days. Contractor shall be required to water by other means if necessary to prevent deterioration of the areas affected. Contractor shall perform all irrigation work so as not to interfere with the public's use of the park facility. Contractor shall limit the use of water concurrent with the weather situation and to the satisfaction of the City. Contractor shall make minor adjustment to keep irrigation heads in proper operating condition at all times. Contractor shall adjust irrigation heads as necessary so that all water is directed away from streets, sidewalks and gutters (City of Hermosa Beach Municipal Code, Chapter 8.44.060). Contractor shall report irrigation problems where landscape has been affected by lack of water. In the event of mandatory water rationing, the Contractor shall reduce water consumption on all landscape areas in accordance with instructions from the City. 23 5.4.6 INFECTION, DISEASE, AND PEST CONTROL Contractor shall provide a complete non-pesticide/herbicide solution to insect, disease and pest control as necessary or as directed by the City representative so as to keep plant materials in a healthy condition and free from insects and disease. Control of rodents, snails, slugs, and sow bugs, by use of traps is permissible. Contractor shall not use any poisonous materials . Contractor shall obtain the City's approval forty-eight (48) hours prior to the use of any mechanical or any other method of control. It is the Contractor’s responsibility to notify the City of any infection or disease of any trees or landscape. The labor and material needed to complete this section is considered normal maintenance, not extra work and no charge to the City 5.4.7 SOIL AERATION All turf areas shall be aerated a minimum of two (2) times each year. This minimum aeration will be scheduled for: February 1st to February 28th and August 1st to August 31st. These dates are subject to change at the City’s discretion. Aeration should be accomplished just prior to fertilizer application. The entire turf areas shall be aerated with a self -propelled machine that removes cores of soil 3/4" in diameter by four (4) to six (6) inches long, spaced no more than six (6) inches apart before aerating. 5.4.8 THATCH REMOVAL Thatch shall be removed with a vertical mower, or its approved equal, once a year coordinated with soil aeration of all turf areas as directed by the City. Care shall be taken to avoid unnecessary or excessive injury to the turf grass stand. Contractor shall sweep or rake the dislodged thatch from the turf -areas and remove from the park site as specified in Chapter 8.44.060. After the thatch is removed, turf shall be aerated, fertilized and watered. This operation shall be coordinated with Section 5.4.4 titled "Fertilization". 5.4.9 WEED CONTROL 24 The goal of the City is: Complete removal of all weed growth shall be accomplished every week on a continuing basis, as weeds appear and not just once each week. Landscaped areas shall be weeded before any weeds reach four (4) inches in height. For the purpose of this agreement, a weed will be considered as "any undesirable or misplaced plant". Weeds shall be controlled either by hand or mechanical methods. 5.4.10 TREE MAINTENANCE Trees are divided into three categories: park trees, median trees and downtown trees. All trees are to be trimmed annually except those which are over 25’ (twenty five feet) tall which are trimmed every two years. Eucalyptus trees over 25’ however must be trimmed annually. An inspection alongside City staff must be made annually to determine the extent of trimming necessary for all trees. Contractor is responsible for furnishing, supplying and performing tree staking. All trees requiring staking shall be securely staked at all times with a stake and secured to the stake with ties. Tree ties shall be inspected regularly to ensure against girdling and abrasion. Contractors are to inspect trees and notify the City of any diseased or hazardous conditions. The City representative shall be notified and must approve any tree trimming. All trees are to be shaped trimmed and pruned to the highest arboricultural standards as directed by Contractors certified Arborist. Trees less than 25 feet to be trimmed a minimum of once a year. Any dead or damaged branches shall be removed back to a lateral branch. No stubs will be permitted. Contractor shall restrict growth through pruning to maintain safe road visibility, vehicle and pedestrian clearance, equipment accessibility, and to prevent or eliminate hazardous situations. Contractor is responsible for trimming all trees in all City parks and medians within the life of this agreement, in a time frame that is horticulturally correct for the best growth and maintenance of the trees. All tree trimming is to be completed between the months of October and January. Park tree scheduled must be completed ounce started and cannot be delayed unless approved by Public Works Superintendent. There will be no exception for not completing tree trimming within the allowed months. Trees not trimmed will be deducted from payment. A list of all City park trees and median trees and the schedule for their trimming appears in Sections 5.4.21 and 5.4.22. Contractor is responsible for replacing any tree damaged due to Contractor negligence. Contractor shall be responsible for removing all dead trees including stump grinding. Stump grinding must be coordinated within 5 days of tree removal. Planting of new trees will be negotiated as extra work. Contractor may be requested to trim trees within the tree inventory as needed 25 that are not in the biannual schedule, this trimming will at no extra cost to the City. All tree branches shall be maintained to a height of thirteen (13) feet above street level for vehicle safety and sight distance, in addition to providing clearance for sidewalk areas at a minimum of 10 feet. Contractor shall comply within two(2) calendar days after the City requests said work. All trees 25’ and under are to be trimmed by the Contractor as part of the regular/annual maintenance routine for parks, medians and downtown areas. 5.4.11 BALL FIELD MAINTENANCE A. BASEBALL/SOFTBALL FIELD MAINTENACE The baseball/softball fields are to be maintained on a daily basis, Monday through Sunday during baseball season. During the off season, the baseball/softball diamond shall be maintained on an as- needed basis as determined by the City, normally 2-3 times a week, and coordinated with the slow pitch schedule. This work shall be completed before 12:00 PM. each scheduled day. Baseball/softball field maintenance includes watering, dragging, filling in sunken areas, and raking all sand areas for debris. For a complete set of specifications on the care and maintenance of baseball/softball diamonds see the special section titled "Care and Maintenance of Baseball and Softball Diamonds." Special mowing is required at the south east filled as not to use heavy mowing equipment that could damage turf infield. B. SOCCER FIELD MAINTENANCE – VALLEY PARK, CLARK STADIUM, AND SOUTH PARK The soccer fields shall be maintained on a daily basis throughout the soccer season of September through December. It is the Contractor’s responsibility to make every effort to bring a field into acceptable condition during periods of intermittent inclement weather. Bare areas and worn areas shall be leveled prior to seeding as part of the contract as per the direction the city’s representative. 26 During the off season, the soccer fields shall be maintained on an as-needed basis as specified in Part 5, Section 5.4.1, Turf Care. During the soccer season, all work on soccer fields shall be completed before 2:00 p.m. each day. Recognizing that soccer fields are a high use facility, and that their proper care and maintenance is critical to the safety and well-being of the user-public, and as a deterrent to liability litigation, it is necessary to establish standards to insure adequate playing conditions. All soccer fields shall be aerated twice per year. The turf shall be aerated with a self-propelled machine that removes cores of soil ¾” in diameter by four (4) to six (6) inches long, spaced no more than six (6) inches apart. Soil shall be moist to a depth of at least s ix (6) inches before aerating. Cores shall be removed from the field during or immediately after aeration. After completion of the aeration process, Contractor is to top dress the turf area with a top dressing City has approved (Earthworks Clay- Breaker or approved equal) with a machine specifically designed for such operations. Contractor shall be responsible for any and all damages to sprinkler heads, piping, valve boxes, etc. during the aeration process, and shall return any damaged components to full operation upon completion of aeration activities. Contractor’s employee shall, on or before May 1st of each year, meet with City representatives to inspect each soccer field and determine the necessary heavy maintenance work to be completed prior to the opening of the soccer season. It shall be the responsibility of the City to make arrangements with the Contractor for the heavy maintenance deemed necessary (leveling, aeration, fertilization, seed planting, etc.). The City shall direct the Contractor as to the type and application of all turf seeding, if required. It shall be the responsibility of the Contractor to notify the City of any heavy maintenance work needed during the playing season. Contractor is responsible for all material necessary to complete this task 5.4.12 LITTER CONTROL 27 Litter shall be picked up and removed as specified in Chapter 8.44.060 on a daily basis in all City parks and medians. Special care is to be taken at Valley Park, Clark Stadium, Sea View Park, Tennis Courts, Skate Track and Basketball Courts 5.4.13 ANNUAL PLANTINGS/OVER-SEEDING 1. Contractor shall provide one-gallon drought tolerant plants annually for the planters at the City Hall entrance and the raised planter boxes on Hermosa Avenue between 10th and 14th Streets. 2. Contractor shall provide annual drought tolerant re-planting at the Windmill planters and the Veteran’s Memorial prior to Veterans Day 3. Contractor will over-seed Christmas Tree Lot located at Community Center east turf area the first week of January, each year of the agreement. 4. Contractor will over-seed all turf areas twice annually if determined necessary by the city representative. 5.4.14 REPLACEMENT OF DEAD PLANT MATERIAL Contractor shall be responsible for maintaining healthy plant material. Contractor shall be responsible for replacement (equal size) of any plant material, which through his/her act or omission dies during the length of this agreement. 5.4.15 SAND PLAY AREAS/PARK FURNITURE/DECOMPOSED GRANITE A. Play areas covered by sand shall be kept free of weeds, litter, and debris. Sand shall be kept in a reasonably leveled condition as directed by the City to prevent the development of large holes or the exposure of equipment footings or foundations. Sand areas should be tilled and maintained in a manner so as to minimize the presence of densely compacted conditions. Play areas to be checked daily for broken glass and hazards, which need immediate correction. Sand shavings shall be swept from the adjoining walkways as directed by the City daily. Special care is to be taken in cleaning and maintaining the drinking fountains from sand-related problems and plugs. Park benches and tables to be kept clean daily and any damages or graffiti shall be reported to Public Work. B. Decomposed Granite area shall be kept neat and clean condition, free from weeds and debris. Contractor shall keep low worn areas level by filling in low areas and compacting so as to provide a smoo th safe surface. The condition is to be maintained weekly. Contractor will be 28 responsible for minor replacement of decomposed granite not to exceed 4 yards per year. 5.4.16 REDUCTION OF GREENWASTE (AB 939) Contractor shall develop a program of applying wood chips to the Greenbelt tree areas and bare areas to eliminate the need to haul away any green - waste. Contractor will be responsible for hauling away any large trunks from tree removal that exceed 8 inches in diameter. 5.4.17 RESTROOMS, TRASH CANS AND SIDEWALKS Duties shall include sanitizing and cleaning, clearing minor stool and urinal plugs, litter pick up, trash removal, and trash liner replacement in both the men’s and women’s restrooms. Cleaning shall include providing all personnel, equipment and supplies to complete the job. All work shall be completed prior to 9:00 AM each morning. Restrooms are to be maintained 7 days per week, including holidays. Storage areas are located in Valley Park and may be utilized for storage of cleaning substances and materials only. Restrooms are located at Valley Park, Clark Stadium, South Park, Sea View Park and Fort Lots of Fun Park. See Section 4.4.5. Contractor is responsible for opening restrooms daily. Sea View Park, Fort Lots of Fun Park, South Park, and Clark Stadium are scheduled to have new restrooms completed in January 2020. Currently there are no restrooms at Sea View and Fort Lots of Fun Parks. Trash cans located at Valley Park and South Park are to be maintained 7 days a week including holidays from the month of June through September (summer months). Contractor will be responsible for trash bags and picking up any surrounding trash. Park Sidewalks are to be swept daily and kept free of debris. Valley Park and South Park are to be swept 7 days a week. The sidewalk area in front of City Hall is to be swept daily. 5.4.18 TENNIS COURTS/BASKETBALL COURTS/SKATEBOARD PARK Contractor shall wash down all tennis courts and the skateboard park at the Community Center on the first Tuesday of every month between the hours of 7:00 a.m. and noon. Clark tennis courts and basketball courts are to be washed down the first Wednesday of every month. Water outlets are provided at each of the tennis court areas. City will provide low flow water wands, courts may require vacuuming if water restrictions are mandated. During the winter months, the City and will decide if it is necessary to perform this duty on a case-by-case basis. 29 5.4.19 BOWLING GREEN MAINTENANCE Contractor will provide special care in maintaining the lawn bowling green. In particular: 1. Contractor shall provide a greens mower like or equal to a Scott- Bonner mower. (City staff must approve). 2. Contractor shall mow two times a week (Tuesday and Thursday), diagonally in both directions each day during the growing season. This can be reduced to two times a week diagonally in one direction each day during the dormant season. Mow in alternate diagonals during the dormant season. 3. Verticut once a month diagonally in both directions. 4. Fertilize six (6) times per year. 5. Aerate two (2) times per year. Complete the aeration by spreading and leveling holes and depressions with a top dressing of 30-grade sand. Contractor is to supply all materials. 6. Use approved weed removal (manual weed removal only). 7. Maintain the sandy ditch around the green. 8. Coordinate work periods with the city representative. 5.4.20 MEDIANS/PARKWAYS/PLANTERS LANDSCAPE MAINTENANCE The following locations shall be included in median maintenance: 2nd St. & The Strand: These are planter boxes that require weeding, cultivating, litter removal and replanting. 8th St. – PCH Barricade 10th St. – PCH Barricade 14th St. & Ocean Dr. 14th St. east of PCH 14th St & Manhattan Ave. 15th St. & The Strand 16th St. Walkstreet – Hermosa Ave. to The Strand 18th St. Walkstreet – Hermosa Ave. to The Strand 22nd St. & The Strand 26th St. & Hermosa Ave. 28th St. & Valley Dr. 29th St. & Valley Dr. 30th St. & Manhattan Ave. 31st St. & Manhattan Ave. 33rd Pl. & The Strand 35th St.– Hermosa Ave. to The Strand 35th St. – The Strand to Boundary Pl. Aviation Blvd. – PCH to Harper Ave.: This area consists of tree wells and raised asphalt medians requiring litter removal, weeding and sweeping. All Beach Restroom Area Planters (2nd St., 14th St., 22nd St.) Hermosa Ave. – Herondo St. to 35th St. Herondo St. – Valley Dr. to Hermosa Ave. Longfellow Ave. – Hermosa Ave. to The Strand 30 PCH – 24th St. to Gould Ave.: This is a raised asphalt median requiring litter removal, sweeping and weeding. Pier Ave. – Hermosa Ave. to Valley Dr. This area has tree grates that will also require litter removal Pier Plaza – Hermosa Ave. to The Strand This area has tree grates that will also require litter removal Alley between Longfellow Ave. & 30th St., PCH to the end Parking Lot A – Planters Parking Structure - Planters There are a variety of different types of areas within this section that may require site-specific maintenance. Examples include:  2nd St. & The Strand: These are planter boxes that require weeding, cultivating, litter removal and replanting.  PCH, 24th St. to Gould Ave: This is a raised asphalt median requiring litter removal, sweeping and weeding.  Aviation Blvd., PCH to Harper Ave.: Pier Ave, Hermosa A ve. to Valley Dr.: This area consists of tree wells with grates and raised asphalt medians requiring litter removal, weeding, and sweeping. 5.4.21 PARK TREES (OVER 25’ IN HEIGHT) Eucalyptus trees shall be trimmed, laced, sized or reduced as needed annually. An inspection alongside City staff must be made annually to determine the extent of trimming necessary for these trees. All other park trees greater than 25’ (twenty feet) shall be trimmed, laced, sized or reduced as needed per the following schedules: YEAR 1 2019-2020 YEAR 2 2020-2021 Community Center Complex Grennbelt Valley Park Clark Stadium Edith Rodaway Friendship Park City Hall Sea View Parkette Kay Etow Park Fort Lots-o-Fun Ingleside Park Moondust Parkette Noble Park Greenwood Park South Park Bicentennial Park Sand Hill Parkette Scout Parkette Ardmore Park 4th & Prospect 31 3rd & Prospect 5th & Prospect YEAR 3 2021-2022 Community Center Valley Park Edith Rodaway Friendship Park Sea View Parkette Fort Lots Of Fun Park Moon Dust Park Greenwood Park Bicentennial Park Scout Parkette Ardmore Park 4th and Ardmore 3rd and Prospect . 5.4.22 MEDIAN/PARKWAY TREES Median trees shall be trimmed, laced, sized or reduced each year of the agreement. The Public Works Superintendent must approve all work timeframes. 14th Street At The Strand 6 14th Street At the Jarvis Memorial 2 15th Street A The Strand 6 16th Street Walk street 4 18th Street Walk street 5 22nd Street At The Strand 14 2nd Street At The Strand 12 Aviation Blvd. From Harper west to PCH 60 Gould/Gould Terrace From PCH west to Ardmore Ave. 24 Hermosa Avenue From Herondo north to 35th excluding the downtown area 135 Herondo Avenue For Valley Drive west to Hermosa Avenue 17 Parking Structure Hermosa Ave. & 13th St. 4 Upper Pier Ave. From Valley Drive west to Hermosa Ave. All Lower Pier Ave. From Hermosa Ave. west to The Strand 16 palms Hermosa Avenue Herondo St. to 35th St. All Note: 1. All palms will be trimmed to a “180º” cut and will be “skinned” as needed once per year. 2. All other trees will be trimmed, laced, sized and shaped once per year. 3. All quantities are approximate. 4. City representative 32 5.4.23 TREE REMOVAL The Contractor shall remove all dead plant material, shrubs, bushes and trees as directed. This activity shall be part of the contract price and not considered extra work. The City may require a Certified Arborist report before removing dead trees to be provided by th e Contractor. 5.4.24 GREENBELT MAINTENANCE A. A. The ice plant along the curbside around the trees and walk paths must be trimmed and maintained within a frequency to present a manicured aesthetic appearance. Curbside areas to be trimmed are not to excee d 18 inches from the curb. B. All tree branches must be trimmed that may be blocking any of the pathways; dead plants must be removed and replaced in a timely manner. C. The center walk path must have a minimum depth of three (3) inches of wood chips. D. Wood chips must be clear of debris, stems, and or branches that may present a difficulty to walking or jogging. Chips shall not exceed a maximum of three inches in length. E. Wood chips are to be replenished throughout the entire Greenbelt pathway annually. The estimate is 800 cubic yards. City representative will coordinate and approve the same type of dried wood chips that is currently on the Greenbelt pathway. F. Mulch or wood chips must be maintained around the base of all trees. G. Some areas may require manual weed removal; attention must be given to identifying weeds vs. small plants. H. Contractor shall be sensitive to the aesthetic nature of the Greenbelt in particular at the street intersection areas and shall provide sufficient detail efforts to produce an enhanced appearance. (This may require the removal and replacement of outdated/overgrown and/or unsightly landscaping.) Note: This activity shall be part of the contract price and not considered extra work. PART 5 SECTION 5 SPECIAL PROVISIONS CARE AND MAINTENANCE OF BASEBALL AND SOFTBALL DIAMONDS 33 5.5.1 INTRODUCTION Recognizing that the baseball/softball diamonds are high-use facilities and that the proper care and maintenance of these is critical to the safety and well-being of the user-public as well as a deterrent to liability litigation, it is necessary to establish standards to insure adequate playing conditions. 5.5.2 GENERAL The responsibility for the condition and maintenance of baseball/softball diamonds shall be as follows: A. Contractor’s employee shall be responsible for the areas in which the diamonds are located and shall be charged with the overall responsibility for the condition and maintenance of the diamonds. This individual shall, on a daily basis, observe the conditions of the diamonds and take those measures necessary to insure the suitability of the diamonds for play. Definition: Suitability for play - A diamond shall be deemed suitable for play when it is smooth, free of debris, ruts, berms and low spots or any unnamed condition deemed hazardous. B. Contractor’s employee shall meet with the City to inspect each City ball diamond and determine necessary heavy maintenance work to be completed on or before December 1st each year prior to the opening of baseball/softball season. Beginning with the field and turf maintenance the first week of December is mandatory. C. It shall be the responsibility of the Contractor to notify the City of any heavy maintenance work needed during the playing season. D. Contractor shall be responsible for the installation of base stakes, pitcher and home plates. Contractor personnel shall be responsible for the burning of foul lines in advance of the playing season. E. Contractor shall be responsible for supplying all the additional “Ball Field Mix” (infield dirt) to complete the initial heavy maintenance. This work is to be performed as needed at the proposal cost for supplying an estimated 30 cubic yards of ballfield material. 5.5.4 PREPARATION OF BALL DIAMOND AS DONE BY CONTRACTOR PERSONNEL DURING THE REGULAR SEASON FEBUARY 1ST – JULY 31ST. A. Preparation of three diamonds shall be done by the Contractor. During the baseball season, diamonds must be cared for daily to 34 provide a continuing high standard of condition. Such preparation is described, sequentially, below. B. Preliminary Watering Home plate and pitcher’s mound will receive the heaviest watering as these areas get most use during actual playing time. Slightly less water will be applied to 1st, 2nd and 3rd base areas. C. Leveling Using a garden rake with a two-foot metal strip welded to the back, the soil in the batter’s box and pitcher’s mound should be loosened, raked, shaped, leveled and tamped down firmly. If present, the dimple at the pitcher’s mound shall be maintained at a graduated elevation to 12” above the playing surface with a circumference of eight feet (8'). Soil, which has been worked away around each base, must be replaced in the proper area and tamped down firmly. 5.5.5 WATERING A. The diamond shall be watered thoroughly with the proper amount of water to provide a suitable condition for dragging. As a rule, the appearance of small water bubbles should indicate sufficient watering. B. In all watering of the diamonds, the correct procedure is to water away from yourself with the hose to the rear. Do not walk on the watered areas. 5.5.6 DRAGGING A. Ball diamond infields require moisture penetration to prevent a hard, dry condition from developing. It is therefore important that daily dragging be completed to break the crust. The drag used for this purpose should be a minimum 3' X 4' and have 2/3" protruding spikes. B. Upon completion of the crust-breaking drag, a smoothing drag shall be undertaken. The drag is similar to a metal foot scraper, 35 constructed of heavy interwoven metal shaped. The size of the drag is 4' X 6'. C. In all dragging, the correct procedure is to begin in the area of the pitcher’s mound, and drag in overlapping, concentric circles until the entire skinned area is covered. Care should be exercised to prevent build-up of brick dust under the inner edge of the outfield grass causing a raised berm. 5.5.7 PERIODIC SPECIAL MAINTENANCE The daily dragging of the ball diamond is satisfactory within certain limits. However, after a period of continued maintenance of this type, it becomes necessary to take measures to ensure an even playing surface. A. A "drag", 5’ wide and 8' long, is used for this operation. B. The "drag", towed by a pick-up truck or power equipment, is used to cut down high spots, dragging the excess to low areas. C. The "drag" includes an adjustable metal cutting blade approximately 5-1/2" wide that can be raised or lowered or set at different angles. D. This operation will be requested through the City to the Contractor’s supervisor responsible for the area. 5.5.8 INCLEMENT WEATHER FIELD MAINTENANCE During the baseball season, both the preparation months of December, January and February and the playing season of March through July, the Contractor must assist in the removal of water from the infields in order to accelerate the drying out process. This could include pumping from the low spots. City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 19-0284 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 14, 2019 CONSIDERATION OF AGREEMENT FOR LEASE OF AIRSPACE WITH PIERSIDE PROPERTIES, LLC FOR AIRSPACE OVER 51 PIER PLAZA (LORETO PLAZA) (City Manager Suja Lowenthal and City Attorney Michael Jenkins) Recommended Action: Staff recommends that the City Council approve an Agreement for Lease of Airspace with Pierside Properties, LLC. Background: The City owns the parcel of property known as Loreto Plaza,which is an unimproved (except for planters and a statue),rectangular shaped (30’by 95’feet)parcel of land between 49 and 53 Pier Avenue (and informally known as 51 Pier Avenue).In 1975,the City granted an easement to Jack Wise,then owner of the properties adjoining Loreto Plaza to the east and west (49 and 53 Pier Avenue),for “pedestrian ingress and egress,”over and across the property “together with the right to construct and maintain certain improvements on said property,including air-rights.”Pursuant to this easement,Wise constructed walkways on the easterly and westerly sides of the buildings providing access to second story doorways and two open-air bridges across Loreto Plaza connecting 49 and 53 Pier Avenue at the second story. In 1977,the City allowed outdoor dining on the northerly bridge by way of a conditional use permit.At that time,the bridge was not yet enclosed.In 1991,Jerry and Leslie Newton (Jack Wise’s successors in interest)sought to enclose the bridge and the City accommodated that request by way of a CUP amendment and execution of a lease.The lease term was 10 years;the airspace rent was $162.55 per month subject to annual CPI adjustments. In 1999,the restaurant operator of Fat Face Fenner’s Fishshack (“FFFF”)sought permission to use the southerly unenclosed bridge for outdoor dining.The City required amendment to the existing CUP and issuance of an encroachment permit for the use and exacted an encroachment permit fee equal to that being charged for ground level outdoor dining on lower Pier Plaza.Initially,the encroachment fee was $2/sq.ft.,but in August,2007,the Council increased the fee for businesses City of Hermosa Beach Printed on 5/10/2019Page 1 of 3 powered by Legistar™ Staff Report REPORT 19-0284 encroachment fee was $2/sq.ft.,but in August,2007,the Council increased the fee for businesses open after midnight to $3/sq.ft.and after increases of $1/yr.each for two successive years,to $5/sq. ft., which is the current rate. Jerry Newton approached the City in 2003,seeking an extension of the 1991 lease,which had expired in 2001.The Newtons had been continuing to pay rent under the lease from 2001 forward, but it was not until 2003 that the parties discussed extending the lease term.After some period of negotiation,the 1991 Newton lease was extended for five years from 2004 through 2009 and the monthly rental for the northerly bridge increased to $2/sq.ft.or $700/month.It is now $763.45/month inclusive of CPI adjustments since 2004.The parties have been operating under the lease on a month-to-month basis since 2009. Pierside Properties,Inc.acquired the 49 and 53 Pier Avenue buildings from the Newtons in August 2005.After 2008,Pierside and FFFF initiated efforts to negotiate a lease that would include both bridges.A draft lease was presented to the City Council on September 28,2010,for rent of $1,525/month.but the item was tabled due to objections from the owner of Fat Face Fenners. Subsequent lease negotiations were delayed due to litigation between Pierside and its tenant. Analysis: Negotiations over execution of a new lease have been on and off for several years,during which time the parties have been unable to agree on terms.Pierside has occupied the northerly bridge on a month-to-month basis during this time and its new tenant,Tower 12,has used the southerly bridge for outdoor dining pursuant to an encroachment permit,under which it has paid the standard encroachment fee. Negotiations renewed in mid-2018 and the parties have now come to terms. The principal terms of the lease are as follows: Lease payment:50%of the base rental amount paid by Tower 12 to Pierside for a total square footage of 884 square feet,consisting of the two bridges,the eastern walkway and the small overhang over Pier Plaza,all as shown in the graphic attached to the airspace lease attached to this staff report.The current lease amount of $2,439.84/month compares favorably to the appraisal of the airspace previously obtained by the City. Lease term:Term is through December 31,2019,with three optional 5-year terms at Tenant’s election. Encroachment permit:The lease replaces entirely the encroachment permit for the southerly bridge. Improvements:Pierside is responsible for repair and maintenance of all improvements and for providing insurance coverage for its operations. City of Hermosa Beach Printed on 5/10/2019Page 2 of 3 powered by Legistar™ Staff Report REPORT 19-0284 General Plan Consistency: The subject City property is located within the Downtown District Character Area,the primary social and commercial activity center in Hermosa Beach.The Downtown District is a pedestrian-oriented area and provides a variety of services and commercial uses to serve the residents and visitors to Hermosa Beach. Approval of a lease for the airspace associated with this property will ensure the property owner and tenant of the second-story improvements maintain and repair the airspace,and provide residents and visitors with dining spaces,while continuing allow public egress through Loreto Plaza consistent with the City's Vision for the Downtown District of Hermosa Beach of an attractive and pedestrian-oriented public realm. Land Use Element Policies 3.1 Unique districts.Encourage the development of local and city-wide districts and centers that address different community needs and market sectors and complement surrounding neighborhoods. 5.6 Eclectic and diverse architecture.Seek to maintain and enhance neighborhood character through eclectic and diverse architectural styles. 6.7 Pedestrian oriented design.Eliminate urban form conditions that reduce walkability by discouraging surface parking and parking structures along walkways,long blank walls along walkways, and garage-dominated building facades. Fiscal Impact: The City will receive $29,278.08 in rent for 2019;thereafter,the rent will increase as the rent of the underlying lease between Pierside and Tower 12 increases. Attachments: Airspace Lease Respectfully Submitted by: Suja Lowenthal, City Manager, Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Michael Jenkins, City Attorney City of Hermosa Beach Printed on 5/10/2019Page 3 of 3 powered by Legistar™ City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 19-0302 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 14, 2019 CONSIDERATION OF ARAKELIAN ENTERPRISES (ATHENS SERVICES) REQUEST FOR AN ANNUAL RATE ADJUSTMENT TO THE MAXIMUM RATES FOR SOLID WASTE MANAGEMENT SERVICES (Environmental Analyst Kristy Morris) Recommended Action: Staff recommends that the City Council endorse the rate adjustments proposed by Athens Services for its services not to exceed the attached rate schedule effective July 1,2019 for residential and commercial cart and bin rates. Executive Summary: Since entering into the Franchise Agreement with Athens Services effective July 1,2013,there have been five (5)solid waste rate adjustments implemented in accordance with the rate adjustment methodology contained in Section 6 of the Agreement.The most recent rate increase was approved by City Council at its meeting on September 17,2018.If approved,this annual rate increase would become effective July 1,2019 and result in a 1.64%increase in cart and bin rates and compactor roll -off and disposal rates will increase by 0.25%. Background: The City has contracted with Athens Services (“Athens”)to provide residential and commercial waste disposal services to Hermosa Beach since July 1,2013.Athens may request an annual adjustment to the maximum rates by March 1 of each year.Rate adjustments are calculated in accordance with Section 6.4 of the Franchise Agreement and subject to the approval of the City Manager and City Council.The most recent rate schedule adjustment was approved by City Council at their meeting on September 17, 2018 and became retroactively effective on July 1, 2018 (Attachment 1). Section 6.4 of the Franchise Agreement allows for Athens Services to submit and calculate annual rate adjustment requests in a format that is specified in the Franchise Agreement.This format takes into account changes in indices for labor,fuel,equipment,disposal,transformation,and all urban consumers. City of Hermosa Beach Printed on 5/10/2019Page 1 of 3 powered by Legistar™ Staff Report REPORT 19-0302 Analysis: The Franchise Agreement prescribes the format by which Athens Services can request an annual rate adjustment.Rate years run from July 1 through June 30 of the following year.In order to consider an annual rate adjustment for an upcoming rate year,Athens Services must submit a written request to the City by March 1 each year.Staff reviewed the annual rate adjustment request dated February 28,2019 (Attachment 3)according to the rate adjustment methodology outlined in Section 6.4 of the Agreement.The rate adjustment calculations are performed separately for the three service categories consisting of carts (single-family service),bins (multi-family and commercial service),and roll-off boxes. Solid waste rates consist of the cost categories shown in the table below and each cost category is adjusted by the change in its corresponding index as listed. Cost Category Rate Adjustment Factor Labor Employment Cost Index CIU20100005200000I, Total compensation, Private industry, Index number, Transportation and material moving Fuel Producer Price Index WPU 0531, Not seasonally adjusted, Fuels and related products and power, natural gas Equipment Producer Price Index, PCU336120336120, Heavy duty truck manufacturing Processing/Disposal Consumer Price Index for All Urban Consumers (CUUR0000SA0L1E), all items less food and energy index - U.S. city average or 5%, whichever is lower All Other Consumer Price Index for All Urban Consumers (CUUR0000SA0L1E), all items less food and energy index - U.S. city average Staff reviewed the rates schedules and calculations and confirmed that the rate adjustments were made in accordance with the terms of the contract.Staff confirmed the accuracy of the indices and that the rate adjustment formulas are applied to the rates net of AB 939 fees. Based on the rate adjustment methods and prescribed formulas,it was determined that the City’s residential and commercial businesses will have a rate increase on July 1,2019 of 1.64%and compactor roll-off and disposal rates will increase by 0.25%The City’s tonnage rate will increase 2.03%. City of Hermosa Beach Printed on 5/10/2019Page 2 of 3 powered by Legistar™ Staff Report REPORT 19-0302 General Plan Consistency: This report and associated recommendations have been evaluated for their consistency with the City’s General Plan. Relevant policies are listed below: Sustainability and Conservation: 6.1 Franchise Agreements.Ensure waste franchise agreements and program offerings provide progressively higher rates of waste diversion. Fiscal Impact: There is no fiscal impact to the City.On July 1,2019 residential and commercial cart and bin rates will increase by 1.64%.,and compactor roll-off and disposal rates will increase by 0.25%The City’s tonnage rate will increase 2.03%.The fiscal impact of the rate increase on the most common bins and carts is shown here: Cart 3-Yard Bin 64-Gallon 32- Gallon Current Rate $122.07 $11.89 $7.43 Effective July 1, 2019 $124.02 $12.08 $7.55 Attachments: 1.Rates schedule effective July 1, 2018 2.Rates schedule effective July 1, 2019 3.Athens rate adjustment request and BLS indices and rate adjustment (Attachment pending - will be added as a supplemental) Respectfully Submitted by: Kristy Morris, Environmental Analyst Noted for Fiscal Impact: Viki Copeland, Finance Director Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 5/10/2019Page 3 of 3 powered by Legistar™ Collector:10.00% Rate Adj:3.43% R/O Pull:6.80% R/O Rate:1.94% 1.00 Yard Recycle Bin SERVICES Current Rate New Collector Athens PER WEEK Total Rate Adj Total Rate Fee Net Rate 1 33.26 1.14 34.40 3.44 30.96 2 49.89 1.71 51.60 5.16 46.44 3 67.04 2.30 69.34 6.93 62.41 4 83.67 2.87 86.54 8.65 77.89 5 99.78 3.42 103.20 10.32 92.88 6 116.93 4.01 120.94 12.09 108.85 7 136.68 4.69 141.37 14.14 127.23 1.50 Yard Recycle Bin SERVICES Current Rate New Collector Athens PER WEEK Total Rate Adj Total Rate Fee Net Rate 1 36.89 1.27 38.16 3.82 34.34 2 55.61 1.91 57.52 5.75 51.77 3 78.98 2.71 81.69 8.17 73.52 4 93.03 3.19 96.22 9.62 86.60 5 111.21 3.81 115.02 11.50 103.52 6 149.14 5.12 154.26 15.43 138.83 7 174.61 5.99 180.60 18.06 162.54 2.00 Yard Recycle Bin SERVICES Current Rate New Collector Athens PER WEEK Total Rate Adj Total Rate Fee Net Rate 1 44.70 1.53 46.23 4.62 41.61 2 68.61 2.35 70.96 7.10 63.87 3 93.03 3.19 96.22 9.62 86.60 4 116.93 4.01 120.94 12.09 108.85 5 137.19 4.71 141.90 14.19 127.71 6 157.98 5.42 163.40 16.34 147.06 7 184.48 6.33 190.81 19.08 171.73 3.00 Yard Recycle Bin SERVICES Current Rate New Collector Athens PER WEEK Total Rate Adj Total Rate Fee Net Rate 1 51.97 1.78 53.75 5.38 48.38 2 80.04 2.75 82.79 8.28 74.51 3 107.57 3.69 111.26 11.13 100.13 4 135.64 4.65 140.29 14.03 126.26 5 163.18 5.60 168.78 16.88 151.90 6 190.71 6.54 197.25 19.73 177.53 7 223.97 7.68 231.65 23.17 208.49 4.00 Yard Recycle Bin SERVICES Current Rate New Collector Athens PER WEEK Total Rate Adj Total Rate Fee Net Rate 1 62.37 2.14 64.51 6.45 58.06 2 95.62 3.28 98.90 9.89 89.01 3 144.48 4.96 149.44 14.94 134.49 4 162.64 5.58 168.22 16.82 151.40 5 195.91 6.72 202.63 20.26 182.37 6 229.69 7.88 237.57 23.76 213.81 7 268.66 9.22 277.88 27.79 250.09 CITY OF HERMOSA BEACH RECYCLE BIN & COMMERCAIL BARREL RATES Effective July 1, 2018 through June 30, 2019 Collector:10.00% Rate Adj:3.43% R/O Pull:6.80% R/O Rate:1.94% CITY OF HERMOSA BEACH RECYCLE BIN & COMMERCAIL BARREL RATES Effective July 1, 2018 through June 30, 2019 18.00 Recycle Gallon Barrel SERVICES Current Rate New Collector Athens PER WEEK Total Rate Adj Total Rate Fee Net Rate 1 7.98 0.27 8.25 0.83 7.43 32.00 Recycle Gallon Barrel SERVICES Current Rate New Collector Athens PER WEEK Total Rate Adj Total Rate Fee Net Rate 1 12.47 0.43 12.90 1.29 11.61 2 21.83 0.75 22.58 2.26 20.32 3 30.66 1.05 31.71 3.17 28.54 4 40.01 1.37 41.38 4.14 37.24 5 48.86 1.68 50.54 5.05 45.48 6 58.21 2.00 60.21 6.02 54.19 7 73.84 2.53 76.37 7.64 68.74 64.00 Recycle Gallon Barrel SERVICES Current Rate New Collector Athens PER WEEK Total Rate Adj Total Rate Fee Net Rate 1 19.75 0.68 20.43 2.04 18.38 2 34.27 1.18 35.45 3.54 31.90 3 48.32 1.66 49.98 5.00 44.98 4 62.37 2.14 64.51 6.45 58.06 5 76.39 2.62 79.01 7.90 71.11 6 90.95 3.12 94.07 9.41 84.66 7 112.76 3.87 116.63 11.66 104.96 96.00 Recycle Gallon Barrel SERVICES Current Rate New Collector Athens PER WEEK Total Rate Adj Total Rate Fee Net Rate 1 27.02 0.93 27.95 2.79 25.15 2 45.22 1.55 46.77 4.68 42.09 3 63.41 2.17 65.58 6.56 59.03 4 81.58 2.80 84.38 8.44 75.94 5 99.78 3.42 103.20 10.32 92.88 6 117.97 4.05 122.02 12.20 109.81 7 136.15 4.67 140.82 14.08 126.74 Collector:10.00% AB939:0.25 / cubic yard Rate Adj:3.43% 1.00 Yard Bin SERVICES Current AB939 Net Rate Adjusted Collector Athens New PER WEEK Total Rate Fee of AB939 Adj Net of AB939 Fee Net Rate Total Rate 1 74.62 1.08 73.54 2.52 76.06 7.61 68.45 77.14 2 112.44 2.17 110.28 3.78 114.06 11.41 102.65 116.22 3 151.44 3.25 148.19 5.08 153.28 15.33 137.95 156.52 4 189.29 4.33 184.96 6.34 191.30 19.13 172.17 195.63 5 225.99 5.41 220.58 7.57 228.14 22.81 205.33 233.56 6 264.98 6.50 258.49 8.87 267.35 26.74 240.62 273.85 7 309.71 7.58 302.13 10.36 312.50 31.25 281.25 320.07 1.50 Yard Bin SERVICES Current AB939 Net Rate Adjusted Collector Athens New PER WEEK Total Rate Fee of AB939 Adj Net of AB939 Fee Net Rate Total Rate 1 83.19 1.62 81.57 2.80 84.36 8.44 75.93 85.99 2 126.16 3.25 122.91 4.22 127.13 12.71 114.42 130.38 3 179.49 4.87 174.62 5.99 180.61 18.06 162.55 185.48 4 212.12 6.50 205.63 7.05 212.68 21.27 191.41 219.17 5 253.96 8.12 245.84 8.43 254.27 25.43 228.85 262.39 6 339.44 9.74 329.70 11.31 341.01 34.10 306.91 350.75 7 397.37 11.37 386.00 13.24 399.24 39.92 359.32 410.61 2.00 Yard Bin SERVICES Current AB939 Net Rate Adjusted Collector Athens New PER WEEK Total Rate Fee of AB939 Adj Net of AB939 Fee Net Rate Total Rate 1 100.98 2.17 98.82 3.39 102.20 10.22 91.98 104.37 2 155.99 4.33 151.66 5.20 156.86 15.69 141.18 161.19 3 212.15 6.50 205.66 7.05 212.71 21.27 191.44 219.20 4 267.18 8.66 258.52 8.87 267.39 26.74 240.65 276.05 5 314.14 10.83 303.32 10.40 313.72 31.37 282.35 324.54 6 362.29 12.99 349.30 11.98 361.28 36.13 325.15 374.27 7 423.04 15.16 407.89 13.99 421.88 42.19 379.69 437.03 3.00 Yard Bin SERVICES Current AB939 Net Rate Adjusted Collector Athens New PER WEEK Total Rate Fee of AB939 Adj Net of AB939 Fee Net Rate Total Rate 1 118.13 3.25 114.88 3.94 118.82 11.88 106.94 122.07 2 183.42 6.50 176.93 6.07 182.99 18.30 164.69 189.49 3 247.56 9.74 237.82 8.16 245.97 24.60 221.38 255.72 4 312.85 12.99 299.86 10.29 310.15 31.01 279.13 323.14 5 376.98 16.24 360.74 12.37 373.12 37.31 335.80 389.35 6 441.13 19.49 421.65 14.46 436.11 43.61 392.50 455.59 7 517.92 22.73 495.19 16.98 512.17 51.22 460.96 534.90 4.00 Yard Bin SERVICES Current AB939 Net Rate Adjusted Collector Athens New PER WEEK Total Rate Fee of AB939 Adj Net of AB939 Fee Net Rate Total Rate 1 142.19 4.33 137.86 4.73 142.59 14.26 128.33 146.92 2 220.05 8.66 211.39 7.25 218.64 21.86 196.78 227.30 3 332.36 12.99 319.37 10.95 330.32 33.03 297.29 343.31 4 376.92 17.32 359.60 12.33 371.93 37.19 334.74 389.25 5 454.77 21.65 433.12 14.86 447.98 44.80 403.18 469.63 6 533.77 25.98 507.79 17.42 525.21 52.52 472.69 551.19 7 624.26 30.31 593.95 20.37 614.32 61.43 552.89 644.63 CITY OF HERMOSA BEACH RUBBISH BIN & COMMERCAIL BARREL RATES Effective July 1, 2018 through June 30, 2019 Collector:10.00% AB939:0.25 / cubic yard Rate Adj:3.43% CITY OF HERMOSA BEACH RUBBISH BIN & COMMERCAIL BARREL RATES Effective July 1, 2018 through June 30, 2019 6.00 Yard Bin SERVICES Current AB939 Net Rate Adjusted Collector Athens New PER WEEK Total Rate Fee of AB939 Adj Net of AB939 Fee Net Rate Total Rate 1 178.83 6.50 172.34 5.91 178.25 17.82 160.42 184.74 2 277.24 12.99 264.25 9.06 273.31 27.33 245.98 286.30 3 376.79 19.49 357.31 12.26 369.56 36.96 332.60 389.05 4 475.20 25.98 449.22 15.41 464.63 46.46 418.17 490.61 5 574.76 32.48 542.29 18.60 560.89 56.09 504.80 593.36 6 673.16 38.97 634.19 21.75 655.94 65.59 590.35 694.91 7 787.67 45.47 742.21 25.46 767.66 76.77 690.90 813.13 8.00 Yard Bin SERVICES Current AB939 Net Rate Adjusted Collector Athens New PER WEEK Total Rate Fee of AB939 Adj Net of AB939 Fee Net Rate Total Rate 1 222.34 8.66 213.68 7.33 221.01 22.10 198.91 229.67 2 345.89 17.32 328.57 11.27 339.84 33.98 305.86 357.16 3 466.00 25.98 440.02 15.09 455.11 45.51 409.60 481.09 4 584.94 34.64 550.30 18.88 569.18 56.92 512.26 603.82 5 699.31 43.30 656.01 22.50 678.51 67.85 610.66 721.81 6 819.40 51.96 767.44 26.32 793.76 79.38 714.39 845.72 7 960.17 60.62 899.55 30.85 930.40 93.04 837.36 991.02 32.00 Gallon Barrel SERVICES Current AB939 Net Rate Adjusted Collector Athens New PER WEEK Total Rate Fee of AB939 Adj Net of AB939 Fee Net Rate Total Rate 1 25.12 0.17 24.95 0.86 25.81 2.58 23.23 25.98 2 43.99 0.34 43.65 1.50 45.15 4.51 40.63 45.49 3 61.84 0.51 61.33 2.10 63.43 6.34 57.09 63.94 4 80.72 0.68 80.04 2.75 82.79 8.28 74.51 83.47 5 98.55 0.85 97.70 3.35 101.05 10.11 90.95 101.90 6 117.42 1.02 116.40 3.99 120.39 12.04 108.35 121.41 7 146.70 1.19 145.51 4.99 150.50 15.05 135.45 151.69 64.00 Gallon Barrel SERVICES Current AB939 Net Rate Adjusted Collector Athens New PER WEEK Total Rate Fee of AB939 Adj Net of AB939 Fee Net Rate Total Rate 1 39.84 0.35 39.49 1.35 40.84 4.08 36.76 41.19 2 69.31 0.70 68.61 2.35 70.96 7.10 63.87 71.66 3 97.71 1.05 96.66 3.32 99.98 10.00 89.98 101.03 4 126.11 1.40 124.71 4.28 128.99 12.90 116.09 130.39 5 154.54 1.75 152.79 5.24 158.03 15.80 142.23 159.78 6 183.99 2.10 181.89 6.24 188.13 18.81 169.32 190.23 7 227.99 2.45 225.54 7.74 233.28 23.33 209.95 235.73 96.00 Gallon Barrel SERVICES Current AB939 Net Rate Adjusted Collector Athens New PER WEEK Total Rate Fee of AB939 Adj Net of AB939 Fee Net Rate Total Rate 1 54.55 0.51 54.04 1.85 55.89 5.59 50.30 56.40 2 91.44 1.02 90.42 3.10 93.52 9.35 84.17 94.54 3 128.33 1.53 126.80 4.35 131.15 13.11 118.03 132.68 4 165.22 2.04 163.18 5.60 168.78 16.88 151.90 170.82 5 202.10 2.55 199.55 6.84 206.39 20.64 185.76 208.94 6 238.99 3.06 235.93 8.09 244.02 24.40 219.62 247.08 7 275.88 3.57 272.31 9.34 281.65 28.17 253.49 285.22 M onthly Residential Cart Service Rates Net of AB939 AB939 Total Rate Standard Service includes one refuse cart and one or more recycling carts. Green waste carts are provided on a subscription basis. Cart Size: Standard Service - based upon refuse cart size 20-gallon $6.07 $0.25 $6.32 35-gallon $7.18 $0.25 $7.43 64-gallon $11.64 $0.25 $11.89 96-gallon $16.08 $0.25 $16.33 Additional Refuse Cart - above one 35-gallon $4.45 $0.00 $4.45 64-gallon $6.68 $0.00 $6.68 96-gallon $8.92 $0.00 $8.92 Each Yard Waste Cart 35-gallon $4.11 $0.00 $4.11 64-gallon $4.69 $0.00 $4.69 96-gallon $5.24 $0.00 $5.24 Alternative "Can" Service (if carts not feasible) - Equivalent cart rates based on capacity Active Military Rate Reduction - above rates reduced by 25% Senior Low Income Discount - above rates (excluding 20-gallon rate) reduced by 10% Other Cart Rates and Services (Charged in Addition to Monthly Cart Service Rates) Walk-out Service - upon request $4.45 $0.00 $4.45 Walk-out Service - authorized disabled customers No charge $0.00 No charge Additional Special Overage Pickup for Automated Cart Custom $5.57 $0.00 $5.57 (in excess of six pickups per year) Additional Bulky Item pickups (in excess of two free pickups p $33.41 $0.00 $33.41 dwelling unit per year) Cart Exchanges (in excess of free exchanges to be provided)$16.72 $0.00 $16.72 Returned Check (NSF) Fee (applicable to all customers)$0.00 $0.00 $0.00 Credit Card Declined Fee (applicable to all customers)$0.00 $0.00 $0.00 Optional HHW Door-to-Door Collection - per dwelling unit $0.50 $0.00 $0.50 * Including all City fees, including $0.25/home/,pmth AB939 fee. CITY OF HERMOSA BEACH MAXIMUM RATES Effective July 1, 2018 through June 30, 2019 Extra Container Size 1.00 2.00 3.00 4.00 5.00 6.00 7.00 Empty Refuse 32-gallon cart (2)$25.98 $45.49 $63.94 $83.47 $101.90 $121.41 $151.69 64-gallon cart (2)$41.19 $71.66 $101.03 $130.39 $159.78 $190.23 $235.73 96-gallon cart (2)$56.40 $94.54 $132.68 $170.82 $208.94 $247.08 $285.22 1 yard bin $77.14 $116.22 $156.52 $195.63 $233.56 $273.85 $320.07 $45.12 1.5 yard bin $85.99 $130.38 $185.48 $219.17 $262.39 $350.75 $410.61 $45.12 2 yard bin $104.37 $161.19 $219.20 $276.05 $324.54 $374.27 $437.03 $45.12 3 yard bin $122.07 $189.49 $255.72 $323.14 $389.35 $455.59 $534.90 $58.00 4 yard bin $146.92 $227.30 $343.31 $389.25 $469.63 $551.19 $644.63 $58.00 6 yard bin $184.74 $286.30 $389.05 $490.61 $593.36 $694.91 $813.13 $58.00 8 yard bin $229.67 $357.16 $481.09 $603.82 $721.81 $845.72 $991.02 $68.82 Recycling 18-gallon cart (3)$8.25 32-gallon cart (3)$12.90 $22.58 $31.71 $41.38 $50.54 $60.21 $76.37 64-gallon cart (3)$20.43 $35.45 $49.98 $64.51 $79.01 $94.07 $116.63 96-gallon cart (3)$27.95 $46.77 $65.58 $84.38 $103.20 $122.02 $140.82 1 yard bin $34.40 $51.60 $69.34 $86.54 $103.20 $120.94 $141.37 1.5 yard bin $38.16 $57.52 $81.69 $96.22 $115.02 $154.26 $180.60 2 yard bin $46.23 $70.96 $96.22 $120.94 $141.90 $163.40 $190.81 3 yard bin $53.75 $82.79 $111.26 $140.29 $168.78 $197.25 $231.65 4 yard bin $64.51 $98.90 $149.44 $168.22 $202.63 $237.57 $277.88 Locking Bin Service $6.27 $6.27 $6.27 $6.27 $6.27 $6.27 $6.27 Scout Truck Service $12.52 $12.52 $12.52 $12.52 $12.52 $12.52 $12.52 Push-out Service $12.52 $12.52 $12.52 $12.52 $12.52 $12.52 $12.52 (1) Including all City fees. (2) Applicable to businesses. All residential cart customers are charged in accordance with the Residential Cart Service Rates. (3) Not applicable to residents with cart refuse service; such customers receive recycling service at no additional charge. Effective July 1, 2018 through June 30, 2019 MAXIMUM RATES CITY OF HERMOSA BEACH Montly Bin Rates (1) Pickups per week n/a Additional Service Charges Net of AB939 AB939 Total Rate Porter Service (total to be shared by affected customers per Sec 4.1.14)$6,126.78 $0.00 $6,126.78 Commercial Bulky Item Pickup: - 1 to 2 items $30.43 $0.00 $30.43 - 3 to 5 items $60.83 $0.00 $60.83 - 6 to 10 items $121.66 $0.00 $121.66 - Each additional item on same pickup $30.43 $0.00 $30.43 Bin Return Trip / Dry Run Fee $55.70 $0.00 $55.70 Bin Re-delivery Fee (if bins are pulled for non-payment)$50.13 $0.00 $50.13 Bin Cleaning (over once per year)$44.56 $0.00 $44.56 3-yard Temporary Bin - Per dump (delivery, disposal and 7-day rental included)$110.95 $0.75 $111.70 - Rental per day after 7 days without a dump $0.00 $0.00 $0.00 Special Event Litter Boxes - Rate per box $5.02 $0.00 $5.02 - Rate per box of 200 liners $55.70 $0.00 $55.70 Emergency Service Rates - one crew and one collection truck $94.68 $0.00 $94.68 * Including all City fees, inclusive of AB939 fees. CITY OF HERMOSA BEACH MAXIMUM RATES Effective July 1, 2018 through June 30, 2019 Roll-off Box Charges Net of AB939 AB939 Total Rate Roll-off Box Service - Pull Plus Dump Standard Roll-off Box (any size) - Rate/pull (incl. delivery & re $186.41 $10.00 $196.41 Compactor roll-off box - Rate per pull - 20 yard compactor $210.23 $5.00 $215.23 - 30 yard compactor $210.23 $7.50 $217.73 - 40 yard compactor $210.23 $10.00 $220.23 Compactor Monthly Lease $550.00 $0.00 $550.00 Per Ton Rate $68.37 $0.00 $68.37 Per Ton Rate - Pier Compactor Roll-off Only, for composting $72.18 $0.00 $72.18 Per day rental after 7 days without a pull $10.86 $0.00 $10.86 Additional Roll-off Box Fees Overweight charge (per ton over ten tons/load) Dry run/redlivery/return trip/relocation fee)$54.32 $0.00 $54.32 * Including all City fees, inclusive of AB939 fees. CITY OF HERMOSA BEACH MAXIMUM RATES Effective July 1, 2018 through June 30, 2019 25% of Per Ton Rate - - CITY OF HERMOSA BEACH MAXIMUM RATES Effective July 1, 2019 through June 30, 2020 Monthly R~sidential Cart Service Rates NetofAB939 AB939 Standard Service includes one refuse cart and one or more recycling carts. Green waste carts are provided on a subscription basis. Cart Size: Standard Service -based upon refuse cart size 20-gallon $6.17 $0 .25 35-gallon $7.30 $0.25 64-gallon $11.83 $0.25 96-gallon $16.34 $0.25 Additional Refuse Cart -above one 35-gallon $4.52 $0.00 64-gallon $6.79 $0.00 96-gallon $9.07 $0.00 Each Yard Waste Cart 35-gallon $4.18 $0.00 64-gallon $4.77 $0.00 96-gallon $5.33 $0.00 Alternative "Can" Service (if carts not feasible)-Eq uivalent cart rates based on capacity Active Military Rate Reduction -above rates reduced by 25% Senior Low Income Discount-above rates (ex cl uding 20-gallon rate) reduced by 10% Other Cart Rates and Services (Charged in Addition to Monthly Cart Service Rates) Walk-out Service-upon request $4.52 $0.00 Walk-out Service-authorized disabled customers No charge $0.00 Additional Special Overage Pickup for Automated Cart Custorr $5.66 $0.00 (in excess of six pickups per year) Additional Bulky Item pickups (in excess of two free pickups p $33 .96 $0.00 dwelling unit per year) Cart Exchanges (in excess of free exchanges to be provided) $16.99 $0.00 Returned Check (NSF) Fee (applicable to all customers) $25.00 $0.00 Credit Card Declined Fee (applicable to all customers) $25.00 $0.00 Optional HHW Door-to-Door Collection-per dwelling unit $0.51 $0.00 • Including all City fees, including $0.25Jhome/,pmth AB939 fee . Total Rate $6.42 $7.55 $12.08 $16.59 $4.52 $6.79 $9.07 $4.18 $4.77 $5 .33 -- ·--- $4.52 No charge $5.66 $33.96 $16.99 $25.00 $25.00 $0.51 SUPPLEMENTAL COMMERCIAL BIN RATES ADDED TO RESIDENTIAL RATES ON 5/14/19 AT 2PM 5/14/19 AGENDA, ITEM 6d - ATHENS SERVICES REQUEST FOR AN ANNUAL RATE ADJUSTMENT CITY OF HERMOSA BEACH MAXIMUM RATES Effective July t~ 2019 through June 30,2020 ---- Montly Bin Rates (1) Pickups per week Container Size 1.00 2.00 3 .00 4.00 5.00 6.00 Refuse 32-gallon cart (2) $26.40 $46.23 $64.98 $84.83 $103.56 $123.38 64-gallon cart (2) $41.86 $72.82 $102 .67 $132.51 $162.37 $193.32 96-gallon cart (2) $57.32 $96.07 $134 .83 $173.59 $212.32 $251.08 1 yard bin $78.39 $ll8.09 $159.03 $198.77 $237.30 $278.23 1.5 yard bin $87.37 $132.47 $188.44 $222.66 $266.56 $356 .34 2 yard bin $106.05 $163 .76 $222.69 $280.43 $329.68 $380.19 3 yard bin $124.02 $192.49 $259.75 $328.23 $395.47 $462.74 4 yard bin $149.26 $230.89 $348.73 $395.35 $476.98 $559.80 6 yard bin $187.66 $290.78 $395 .11 $498 .23 $602.56 $705.67 8 yard bin $233.29 $362.73 $488.55 $613.15 $732.94 $858 .74 Recvcline: 18-gallon cart (3) $8.39 n/a 32-gallon cart (3) $13.11 $22.95 $32.23 $42.06 $51.37 $61 .20 64-gallon cart (3) $20.77 $36.03 $50.80 $65 .57 $80.31 $95 .61 96-gallon cart (3) $28.41 $47.54 $66.66 $85.76 $104.89 $124.02 1 yard bin $34.96 $52.45 $70.48 $87.96 $104.89 $122.92 1.5 yard bin $38 .79 $58.46 $83.03 $97.80 $116.91 $156.79 2 yard bin $46.99 $72.12 $97.80 $122.92 $144.23 $166.08 3 yard bin $54.63 $84.15 $113.08 $142.59 $171.55 $200.48 4 yard bin $65.57 $100.52 $151.89 $170.98 $205.95 $241.47 Locking Bin Service $6.37 $6.37 $6.37 $6.37 $6.37 $6.37 Scout Truck Service $12.73 $12.73 $12 .73 $12.73 $12.73 $12.73 Push-out Service $12.73 $12.73 $12 .73 $12.73 $12.73 $12.73 (1) Including all City fees . 7 .00 $154.16 $239.56 $289 .84 $325.20 $417 .16 $443.95 $543.30 $654.70 $825 .72 $1,006.28 $77.62 $118 .54 $143 .13 $143.69 $183.56 $193 .94 $235.45 $282.44 $6.37 $12.73 $12.73 (2) Applicable to businesses . All residential cart customers are charged in accordance with the Residential Cart Service Rates. (3) Not applicable to residents with cart refuse service; such customers receive recycling service at no additional charge. Extra Empty $45.86 $45.86 $45.86 $58.95 $58.95 $58.95 $69.75 CITY OF HERMOSA BEACH MAXIMUM RATES Effective July 1, 2019 through June 30, 2020 -··- Additional Service ChiLTges NetofAB939 Porter Service (total to be shared by affected customers per Sec 4.1.14} $6,227.26 Commercial Bulky Item Pickup: - 1 to 2 items $30.93 - 3 to 5 items $61.83 - 6 to 10 items $123.66 -Each additional item on same pickup $30.93 Bin Return Trip I Dry Run Fee $56.61 Bin Re-delivery Fee (if bins are pulled for non-payment) $50.95 Bin Cleaning (over once per year) $45.29 3-yard Temporary Bin -Per dump (delivery, disposal and 7-day rental included) $112.77 -Rental per day after 7 days without a dump $0.00 Special Event Litter Boxes -Rate per box $5.10 -Rate per box of 200 liners $56.61 Emergency Service Rates -one crew and one collection truck $96.23 • Including all City fees, inclusive of AB939 fees. AB939 Total Rate $0.00 $6,227.26 $0.00 $30.93 $0.00 $61.83 $0.00 $123.66 $0.00 $30.93 $0.00 $56.61 $0.00 $50.95 $0.00 $45.29 $0.75 $113.52 $0.00 $0.00 $0.00 $5.10 $0.00 $56.61 $0.00 $96.23 CITY OF HERMOSA BEACH MAXIMUM RATES Effective July 1, 2019 through June 30, 2020 Roll-off Box Ch&l'ges Net of AB939 Roll-off Box Service -Pull Plus Dump Standard Roll-off Box (any size)-Rate/pull (incl. delivery & !( $186.90 Compactor roll-off box-Rate per pull -20 yard compactor $210.77 -30 yard compactor $210.77 -40 yard compactor $210.77 Compactor Monthly Lease $550.00 Per Ton Rate $69.76 Per Ton Rate -Pier Compactor Roll-off Only, for composting $73.65 Per day rental after 7 days without a pull $10.89 Additional Roll-offBox Fees AB939 Total Rate $10.00 $196.90 $5.00 $215.77 $7.50 $218.27 $10.00 $220.77 $0.00 $550.00 $0.00 $69.76 $0.00 $73.65 $0.00 $10.89 Overweight charge (per ton over ten tons/load) 25% of Per Ton Rate Dry run/redlivery/return trip/relocation fee) $54.46 $0.00 $54.46 • Including all City fees , inclusive of AB939 fees . Collector:10.00% Rate Adj:1.64% R/O Pull:0.25% R/O Rate:2.03% 1.00 Yard Recycle Bin SERVICES Current Rate New Collector Athens PER WEEK Total Rate Adj Total Rate Fee Net Rate 1 34.40 0.56 34.96 3.50 31.46 2 51.60 0.85 52.45 5.25 47.20 3 69.34 1.14 70.48 7.05 63.43 4 86.54 1.42 87.96 8.80 79.16 5 103.20 1.69 104.89 10.49 94.40 6 120.94 1.98 122.92 12.29 110.63 7 141.37 2.32 143.69 14.37 129.32 1.50 Yard Recycle Bin SERVICES Current Rate New Collector Athens PER WEEK Total Rate Adj Total Rate Fee Net Rate 1 38.16 0.63 38.79 3.88 34.91 2 57.52 0.94 58.46 5.85 52.61 3 81.69 1.34 83.03 8.30 74.73 4 96.22 1.58 97.80 9.78 88.02 5 115.02 1.89 116.91 11.69 105.22 6 154.26 2.53 156.79 15.68 141.11 7 180.60 2.96 183.56 18.36 165.20 2.00 Yard Recycle Bin SERVICES Current Rate New Collector Athens PER WEEK Total Rate Adj Total Rate Fee Net Rate 1 46.23 0.76 46.99 4.70 42.29 2 70.96 1.16 72.12 7.21 64.91 3 96.22 1.58 97.80 9.78 88.02 4 120.94 1.98 122.92 12.29 110.63 5 141.90 2.33 144.23 14.42 129.81 6 163.40 2.68 166.08 16.61 149.47 7 190.81 3.13 193.94 19.39 174.55 3.00 Yard Recycle Bin SERVICES Current Rate New Collector Athens PER WEEK Total Rate Adj Total Rate Fee Net Rate 1 53.75 0.88 54.63 5.46 49.17 2 82.79 1.36 84.15 8.42 75.73 3 111.26 1.82 113.08 11.31 101.77 4 140.29 2.30 142.59 14.26 128.33 5 168.78 2.77 171.55 17.16 154.39 6 197.25 3.23 200.48 20.05 180.43 7 231.65 3.80 235.45 23.55 211.90 4.00 Yard Recycle Bin SERVICES Current Rate New Collector Athens PER WEEK Total Rate Adj Total Rate Fee Net Rate 1 64.51 1.06 65.57 6.56 59.01 2 98.90 1.62 100.52 10.05 90.47 3 149.44 2.45 151.89 15.19 136.70 4 168.22 2.76 170.98 17.10 153.88 5 202.63 3.32 205.95 20.60 185.35 6 237.57 3.90 241.47 24.15 217.32 7 277.88 4.56 282.44 28.24 254.20 CITY OF HERMOSA BEACH RECYCLE BIN & COMMERCIAL BARREL RATES Effective July 1, 2019 through June 30, 2020 Collector:10.00% Rate Adj:1.64% R/O Pull:0.25% R/O Rate:2.03% CITY OF HERMOSA BEACH RECYCLE BIN & COMMERCIAL BARREL RATES Effective July 1, 2019 through June 30, 2020 18.00 Recycle Gallon Barrel SERVICES Current Rate New Collector Athens PER WEEK Total Rate Adj Total Rate Fee Net Rate 1 8.25 0.14 8.39 0.84 7.55 32.00 Recycle Gallon Barrel SERVICES Current Rate New Collector Athens PER WEEK Total Rate Adj Total Rate Fee Net Rate 1 12.90 0.21 13.11 1.31 11.80 2 22.58 0.37 22.95 2.30 20.65 3 31.71 0.52 32.23 3.22 29.01 4 41.38 0.68 42.06 4.21 37.85 5 50.54 0.83 51.37 5.14 46.23 6 60.21 0.99 61.20 6.12 55.08 7 76.37 1.25 77.62 7.76 69.86 64.00 Recycle Gallon Barrel SERVICES Current Rate New Collector Athens PER WEEK Total Rate Adj Total Rate Fee Net Rate 1 20.43 0.34 20.77 2.08 18.69 2 35.45 0.58 36.03 3.60 32.43 3 49.98 0.82 50.80 5.08 45.72 4 64.51 1.06 65.57 6.56 59.01 5 79.01 1.30 80.31 8.03 72.28 6 94.07 1.54 95.61 9.56 86.05 7 116.63 1.91 118.54 11.85 106.69 96.00 Recycle Gallon Barrel SERVICES Current Rate New Collector Athens PER WEEK Total Rate Adj Total Rate Fee Net Rate 1 27.95 0.46 28.41 2.84 25.57 2 46.77 0.77 47.54 4.75 42.79 3 65.58 1.08 66.66 6.67 59.99 4 84.38 1.38 85.76 8.58 77.18 5 103.20 1.69 104.89 10.49 94.40 6 122.02 2.00 124.02 12.40 111.62 7 140.82 2.31 143.13 14.31 128.82 Collector:10.00% AB939:0.25 / cubic yard Rate Adj:1.64% 1.00 Yard Bin SERVICES Current AB939 Net Rate Adjusted Collector Athens New PER WEEK Total Rate Fee of AB939 Adj Net of AB939 Fee Net Rate Total Rate 1 77.14 1.08 76.06 1.25 77.31 7.73 69.58 78.39 2 116.22 2.16 114.06 1.87 115.93 11.59 104.34 118.09 3 156.52 3.24 153.28 2.51 155.79 15.58 140.21 159.03 4 195.63 4.32 191.31 3.14 194.45 19.45 175.00 198.77 5 233.56 5.40 228.16 3.74 231.90 23.19 208.71 237.30 6 273.85 6.48 267.37 4.38 271.75 27.18 244.57 278.23 7 320.07 7.56 312.51 5.13 317.64 31.76 285.88 325.20 1.50 Yard Bin SERVICES Current AB939 Net Rate Adjusted Collector Athens New PER WEEK Total Rate Fee of AB939 Adj Net of AB939 Fee Net Rate Total Rate 1 85.99 1.62 84.37 1.38 85.75 8.58 77.17 87.37 2 130.38 3.24 127.14 2.09 129.23 12.92 116.31 132.47 3 185.48 4.86 180.62 2.96 183.58 18.36 165.22 188.44 4 219.17 6.48 212.69 3.49 216.18 21.62 194.56 222.66 5 262.39 8.10 254.29 4.17 258.46 25.85 232.61 266.56 6 350.75 9.72 341.03 5.59 346.62 34.66 311.96 356.34 7 410.61 11.34 399.27 6.55 405.82 40.58 365.24 417.16 2.00 Yard Bin SERVICES Current AB939 Net Rate Adjusted Collector Athens New PER WEEK Total Rate Fee of AB939 Adj Net of AB939 Fee Net Rate Total Rate 1 104.37 2.17 102.20 1.68 103.88 10.39 93.49 106.05 2 161.19 4.34 156.85 2.57 159.42 15.94 143.48 163.76 3 219.20 6.51 212.69 3.49 216.18 21.62 194.56 222.69 4 276.05 8.68 267.37 4.38 271.75 27.18 244.57 280.43 5 324.54 10.85 313.69 5.14 318.83 31.88 286.95 329.68 6 374.27 13.02 361.25 5.92 367.17 36.72 330.45 380.19 7 437.03 15.19 421.84 6.92 428.76 42.88 385.88 443.95 3.00 Yard Bin SERVICES Current AB939 Net Rate Adjusted Collector Athens New PER WEEK Total Rate Fee of AB939 Adj Net of AB939 Fee Net Rate Total Rate 1 122.07 3.25 118.82 1.95 120.77 12.08 108.69 124.02 2 189.49 6.50 182.99 3.00 185.99 18.60 167.39 192.49 3 255.72 9.75 245.97 4.03 250.00 25.00 225.00 259.75 4 323.14 13.00 310.14 5.09 315.23 31.52 283.71 328.23 5 389.35 16.25 373.10 6.12 379.22 37.92 341.30 395.47 6 455.59 19.50 436.09 7.15 443.24 44.32 398.92 462.74 7 534.90 22.75 512.15 8.40 520.55 52.06 468.49 543.30 4.00 Yard Bin SERVICES Current AB939 Net Rate Adjusted Collector Athens New PER WEEK Total Rate Fee of AB939 Adj Net of AB939 Fee Net Rate Total Rate 1 146.92 4.33 142.59 2.34 144.93 14.49 130.44 149.26 2 227.30 8.66 218.64 3.59 222.23 22.22 200.01 230.89 3 343.31 12.99 330.32 5.42 335.74 33.57 302.17 348.73 4 389.25 17.32 371.93 6.10 378.03 37.80 340.23 395.35 5 469.63 21.65 447.98 7.35 455.33 45.53 409.80 476.98 6 551.19 25.98 525.21 8.61 533.82 53.38 480.44 559.80 7 644.63 30.31 614.32 10.07 624.39 62.44 561.95 654.70 CITY OF HERMOSA BEACH RUBBISH BIN & COMMERCAIL BARREL RATES Effective July 1, 2019 through June 30, 2020 Collector:10.00% AB939:0.25 / cubic yard Rate Adj:1.64% CITY OF HERMOSA BEACH RUBBISH BIN & COMMERCAIL BARREL RATES Effective July 1, 2019 through June 30, 2020 6.00 Yard Bin SERVICES Current AB939 Net Rate Adjusted Collector Athens New PER WEEK Total Rate Fee of AB939 Adj Net of AB939 Fee Net Rate Total Rate 1 184.74 6.50 178.24 2.92 181.16 18.12 163.04 187.66 2 286.30 13.00 273.30 4.48 277.78 27.78 250.00 290.78 3 389.05 19.50 369.55 6.06 375.61 37.56 338.05 395.11 4 490.61 26.00 464.61 7.62 472.23 47.22 425.01 498.23 5 593.36 32.50 560.86 9.20 570.06 57.01 513.05 602.56 6 694.91 39.00 655.91 10.76 666.67 66.67 600.00 705.67 7 813.13 45.50 767.63 12.59 780.22 78.02 702.20 825.72 8.00 Yard Bin SERVICES Current AB939 Net Rate Adjusted Collector Athens New PER WEEK Total Rate Fee of AB939 Adj Net of AB939 Fee Net Rate Total Rate 1 229.67 8.66 221.01 3.62 224.63 22.46 202.17 233.29 2 357.16 17.32 339.84 5.57 345.41 34.54 310.87 362.73 3 481.09 25.98 455.11 7.46 462.57 46.26 416.31 488.55 4 603.82 34.64 569.18 9.33 578.51 57.85 520.66 613.15 5 721.81 43.30 678.51 11.13 689.64 68.96 620.68 732.94 6 845.72 51.96 793.76 13.02 806.78 80.68 726.10 858.74 7 991.02 60.62 930.40 15.26 945.66 94.57 851.09 1,006.28 32.00 Gallon Barrel SERVICES Current AB939 Net Rate Adjusted Collector Athens New PER WEEK Total Rate Fee of AB939 Adj Net of AB939 Fee Net Rate Total Rate 1 25.98 0.17 25.81 0.42 26.23 2.62 23.61 26.40 2 45.49 0.34 45.15 0.74 45.89 4.59 41.30 46.23 3 63.94 0.51 63.43 1.04 64.47 6.45 58.02 64.98 4 83.47 0.68 82.79 1.36 84.15 8.42 75.73 84.83 5 101.90 0.85 101.05 1.66 102.71 10.27 92.44 103.56 6 121.41 1.02 120.39 1.97 122.36 12.24 110.12 123.38 7 151.69 1.19 150.50 2.47 152.97 15.30 137.67 154.16 64.00 Gallon Barrel SERVICES Current AB939 Net Rate Adjusted Collector Athens New PER WEEK Total Rate Fee of AB939 Adj Net of AB939 Fee Net Rate Total Rate 1 41.19 0.35 40.84 0.67 41.51 4.15 37.36 41.86 2 71.66 0.70 70.96 1.16 72.12 7.21 64.91 72.82 3 101.03 1.05 99.98 1.64 101.62 10.16 91.46 102.67 4 130.39 1.40 128.99 2.12 131.11 13.11 118.00 132.51 5 159.78 1.75 158.03 2.59 160.62 16.06 144.56 162.37 6 190.23 2.10 188.13 3.09 191.22 19.12 172.10 193.32 7 235.73 2.45 233.28 3.83 237.11 23.71 213.40 239.56 96.00 Gallon Barrel SERVICES Current AB939 Net Rate Adjusted Collector Athens New PER WEEK Total Rate Fee of AB939 Adj Net of AB939 Fee Net Rate Total Rate 1 56.40 0.51 55.89 0.92 56.81 5.68 51.13 57.32 2 94.54 1.02 93.52 1.53 95.05 9.51 85.54 96.07 3 132.68 1.53 131.15 2.15 133.30 13.33 119.97 134.83 4 170.82 2.04 168.78 2.77 171.55 17.16 154.39 173.59 5 208.94 2.55 206.39 3.38 209.77 20.98 188.79 212.32 6 247.08 3.06 244.02 4.00 248.02 24.80 223.22 251.08 7 285.22 3.57 281.65 4.62 286.27 28.63 257.64 289.84 s Services Waste Collectlon•Recycllng· Transfer•Disposai·Street Sweeping February 28, 2019 City of Hermosa Beach Suja Lowenthal, City Manager 1315 Valley Drive Hermosa Beach, CA 90254 Re: Annual Rate Adjustment to the Maximum Rates Ms. Lowenthal: 14048 Valley Blvd . P.O. Box 60009 City of Indust ry, CA 9171 6-0009 Fax (626) 330 -4686 (626) 336-3636 In accordance with our Integrated Solid Waste Management Services Agreement (Agreement) with the City of Hermosa Beach, and pursuant to Article 6 of this Agreement, please accept this letter and enclosed documentation as Athens Services request to adjust the maximwn rates for Waste Management services, to be effective July 1, 2019. The enclosed calculation pages and docwnentation supporting the rate adjustment factors are consistent with the rate adjustment methods described, and formulas shown, in Article 6, and are subject to review and approval of the City Manager. Please review and handle the approval and processing of this request to make the rates effective July 1, 2019 and call me at (626) 855-7230 with any questions or to discuss. Thank you in advance for your handling of this matter and we look forward to your response. Sincerely, CJ {_ __ : -· Christian Warner Vice President of Government Affairs Enclosure CC: Kristy Morris , Environmental Analyst, City of Hermosa Beach Gary Clifford, Executive Vice President, Athens Services 5/14/19 AGENDA, ITEM 6d - ATHENS SERVICES REQUEST FOR AN ANNUAL RATE ADJUSTMENT SUPPLEMENTAL ATHENS RATE ADJUSTMENT REQUEST ADDED ON 5/14/19 AT 2PM Hermosa Beach Annual Rate Adjustment Calculation for Carts & Bins For Rates Effective:July 1, 2019 Step One: Calculate percentage change in indicies A B C % Change in Adjustment Old Index New Index Index ((Column B/ Row Factor Index Value Value Column A) - 1) 1 Labor (1)131.025 135.550 3.45% 2 Fuel (2)120.408 106.483 -11.56% 3 Equipment (3)147.117 148.500 0.94% 4 Disposal (4)251.077 256.185 2.03% 5 All Other (5)251.077 256.185 2.03% -3.10% Step Two: Determine components D E F Cost Factor Category Percent Change Total Adjustment Weighted as a % of in Index Weighted Change Row Factor Index Component Total (6)(from Column C)(Column D x E) 6 Labor (1)25.68%3.45%0.89% 7 Fuel (2)4.54%-11.56%-0.53% 8 Equipment (3)12.96%0.94%0.12% 9 Disposal (4)26.92%2.03%0.55% 10 All Other (5)29.90%2.03%0.61% 11 Total 100.00%1.64% Step Three: Apply percentage change to rates G H I J K L M Existing Customer Net Rate Total Weighted Rate Increase or Adjusted Customer Adjusted Customer Customer of AB 939 Fees % Change Decrease Net Rate AB 939 Fee Total Rate Row Rate (7)(Column G - L)(Row 11, Column F)(Column H x I)(Column H + J)(Column K + L) 12 Res service w/96 gal, refuse $16.33 $16.08 1.64%$0.26 $16.34 $0.25 $16.59 13 Res service w/64 gal, refuse $11.89 $11.64 1.64%$0.19 $11.83 $0.25 $12.08 14 Res service w/32 gal, refuse $7.43 $7.18 1.64%$0.12 $7.30 $0.25 $7.55 15 Extra 96 gal refuse cart $8.92 $8.92 1.64%$0.15 $9.07 $0.00 $9.07 16 Extra 64 gal refuse cart $6.68 $6.68 1.64%$0.11 $6.79 $0.00 $6.79 17 Extra 32 gal refuse cart $4.45 $4.45 1.64%$0.07 $4.52 $0.00 $4.52 18 Alternative Residential Rate $11.89 $11.64 1.64%$0.19 $11.83 $0.25 $12.08 19 3 cubic yard bin, 1X week $122.07 $118.82 1.64%$1.95 $120.77 $3.25 $124.02 20 3 cubic yard bin, 2X week $189.49 $182.99 1.64%$3.00 $185.99 $6.50 $192.49 21 3 yard bin, extra pick-up $58.00 $58.00 1.64%$0.95 $58.95 $0.00 $58.95 22 Commercial 96 gal cart $56.40 $55.89 1.64%$0.92 $56.81 $0.51 $57.32 Step Four: Re-weight cost components N O P Q R Cost Component Percent Change Change in Cost Adjusted Cost Cost Components Adjustment Weighting in Index Component Weighting Component Weighting Re-weighted to Equal 100% Row Factor Index (Column D)(Column E)(Column N x Column O)(Column N + Column P)(Column Q Row / Total) 23 Labor (1)25.68%3.45%0.89%26.57%26.14% 24 Fuel (2)4.54%-11.56%-0.53%4.01%3.95% 25 Equipment (3)12.96%0.94%0.12%13.08%12.87% 26 Disposal (4)26.92%2.03%0.55%27.47%27.02% 27 All Other (5)29.90%2.03%0.61%30.51%30.02% 28 Total 100.00%1.64%101.64%100.00% (1) Employment cots index CIU20100005200001, Total Compensation, Private Industry, Index Number, Transportation and material moving - average annual change * (2) Producer Price Index WPU0531, not seasonally adjusted, Fuels and related products and power, natural gas - average annual change * (3) Producer Price Index, PCU336120336120, Heavy duty truck manufacturing - average annual change * (4) Consumer Price Index for All Urban Consumers, less food and energy, U.S. city average - average annual change * or 5%, whichever is lower. (5) Consumer Price Index for All Urban Consumers, less food and energy, U.S. city average - average annual change * (6) First year based on Section 6.4. After the first adjustment, this column comes from Column O of the previous year's rate adjustment worksheet. (7) Example rates listed. Adjustment applies to all applicable rate categories. * See Exhibit 3C. Rate Category Hermosa Beach Annual Rate Adjustment Calculation for Compactor Roll-off & Disposal Rate For Rates Effective:July 1, 2019 Step One: Calculate percentage change in indicies A B C % Change in Adjustment Old Index New Index Index ((Column B/ Row Factor Index Value Value Column A) - 1) 1 Service Comp (Pull Rate) 2 Labor (1)131.025 135.550 3.45%256.1848333 3 Fuel (2)120.408 106.483 -11.56% 4 Equipment (3)147.117 148.500 0.94% 5 All Other (4)251.077 256.185 2.03% 6 Refuse Ton (5)251.077 256.185 2.03% Step Two: Determine components D E F Cost Component Percent Change Total Adjustment Weighted as a % of in Index Weighted Change Row Factor Index Component Total (6)(from Column C)(Column D x E) 7 Service Comp (Pull Rate) 8 Labor (1)42.36%3.45%1.46% 9 Fuel (2)16.46%-11.56%-1.90% 10 Equipment (3)13.04%0.94%0.12% 11 All Other (4)28.13%2.03%0.57% 12 Service Comp Total (or 5%)99.99%0.25% 13 Refuse Ton (5)100.00%2.03%2.03% Step Three: Apply percentage change to rates G H I J K L M Current Customer Rate Net Total Weighted Rate Increase or Adjusted Customer Adjusted Customer Customer of AB 939 Fees % Change Decrease Net Rate AB 939 Fee Total Rate Row Rate (Column G - L)(Column F or 5%)(Column H x I)(Column H + J)(Column K + L) 14 Standard Rolloff Box Pull Rate $196.41 $186.41 0.25%$0.47 $186.88 $10.00 $196.88 15 30yd Compactor Rolloff Box Pull Rate $217.73 $210.23 0.25%$0.53 $210.76 $7.50 $218.26 16 Refuse Ton (5)$68.37 $68.37 2.03%$1.39 $69.76 $0.00 $69.76 17 Demurrage Charge $10.86 $10.86 0.25%$0.03 $10.89 $0.00 $10.89 Step Four: Re-weight cost components N O P Q R Cost Component Percent Change Change in Cost Adjusted Cost Cost Components Adjustment Weighting in Index Component Weighting Component Weighting Re-weighted to Row Factor Index (Column D)(Column E)(Column K x Column L)(Column K + Column M)Equal 100% 18 Labor (1)42.36%3.45%1.46%43.82%43.71% 19 Fuel (2)16.46%-11.56%-1.90%14.56%14.52% 20 Equipment (3)13.04%0.94%0.12%13.16%13.13% 21 All Other (4)28.13%2.03%0.57%28.70%28.63% 22 Total 99.99%0.25%100.24%100.00% (1) Employment cots index CIU20100005200001, Total Compensation, Private Industry, Index Number, Transportation and material moving - avg annual change * (2) Producer Price Index WPU0531, not seasonally adjusted, Fuels and related products and power, natural gas - average annual change * (3) Producer Price Index, PCU336120336120, Heavy duty truck manufacturing - average annual change * (4) Consumer Price Index for All Urban Consumers, less food and energy, U.S. city average - average annual change * (5) Consumer Price Index for All Urban Consumers, less food and energy, U.S. city average - average annual change * or 5%, whichever is lower. (6) First year based on Section 6.4. After the first adjustment, this column comes from Column O of the previous year's rate adjustment worksheet. * See Exhibit 3C. Rate Category Hermosa Beach Annual Rate Adjustment Calcualtion for Ind ices For Rate s Effective : Jul y 1, 20 19 Calculated perce ntage c hange in indi ci es Labor Employment Cost Index, Total Co mpensatio n, Private Industry, Index Number, Transpo rtation and Material M oving (CI U20100005200001) Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Ave rage 2016 129.1 2017 130.6 131.4 133.0 131.025 135.41 136.0 I 137.41 133.4 1 I 135.550 Fuel Producer Price Index-Fuels and related products and power natural gas (WPU0531) I Year Jan Feb Mar Apr M ay Jun Jul Aug Sep Oct Nov Dec Average 2016 114.4 106.0 132.5 2017 156.2 133.0 103.8 120.4 119.8 120.3 115.1 111.8 111.6 120.408 Equipment Producer Price Index -Heavy duty truck manufactu r ing (PCU336 120336 120 ) Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Average 2016 145.0 145.3 145.5 2017 147.9 147.6 147.5 148.2 148.3 147.3 147.6 147.8 147.4 147.117 Disposal Consumer Price Index-All Urban Co nsumers all items less food & energy index, US City aver age (CUUR OOO OSAOL1E) I Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Average 2016 249.218 249.227 249.134 2017 250.083 251.143 251.290 251.642 251.835 252.014 251.936 252.460 252.941 251.077 All Other Consumer Price Index-All Urban Consumers, all items less food & ene rgy index, US City average (CUUROOOOSAOL1E) Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Average 2016 249.218 249.227 249.134 2017 250.083 251.143 251.290 251.642 251.835 252.014 251.936 252.460 252.941 251.077 - - CITY OF HERMOSA BEACH MAXIMUM RATES Effective July 1, 2019 through June 30, 2020 Monthly R~sidential Cart Service Rates NetofAB939 AB939 Standard Service includes one refuse cart and one or more recycling carts. Green waste carts are provided on a subscription basis. Cart Size: Standard Service -based upon refuse cart size 20-gallon $6.17 $0 .25 35-gallon $7.30 $0.25 64-gallon $11.83 $0.25 96-gallon $16.34 $0.25 Additional Refuse Cart -above one 35-gallon $4.52 $0.00 64-gallon $6.79 $0.00 96-gallon $9.07 $0.00 Each Yard Waste Cart 35-gallon $4.18 $0.00 64-gallon $4.77 $0.00 96-gallon $5.33 $0.00 Alternative "Can" Service (if carts not feasible)-Eq uivalent cart rates based on capacity Active Military Rate Reduction -above rates reduced by 25% Senior Low Income Discount-above rates (ex cl uding 20-gallon rate) reduced by 10% Other Cart Rates and Services (Charged in Addition to Monthly Cart Service Rates) Walk-out Service-upon request $4.52 $0.00 Walk-out Service-authorized disabled customers No charge $0.00 Additional Special Overage Pickup for Automated Cart Custorr $5.66 $0.00 (in excess of six pickups per year) Additional Bulky Item pickups (in excess of two free pickups p $33 .96 $0.00 dwelling unit per year) Cart Exchanges (in excess of free exchanges to be provided) $16.99 $0.00 Returned Check (NSF) Fee (applicable to all customers) $25.00 $0.00 Credit Card Declined Fee (applicable to all customers) $25.00 $0.00 Optional HHW Door-to-Door Collection-per dwelling unit $0.51 $0.00 • Including all City fees, including $0.25Jhome/,pmth AB939 fee . Total Rate $6.42 $7.55 $12.08 $16.59 $4.52 $6.79 $9.07 $4.18 $4.77 $5 .33 -- ·--- $4.52 No charge $5.66 $33.96 $16.99 $25.00 $25.00 $0.51 CITY OF HERMOSA BEACH MAXIMUM RATES Effective July t~ 2019 through June 30,2020 ---- Montly Bin Rates (1) Pickups per week Container Size 1.00 2.00 3 .00 4.00 5.00 6.00 Refuse 32-gallon cart (2) $26.40 $46.23 $64.98 $84.83 $103.56 $123.38 64-gallon cart (2) $41.86 $72.82 $102 .67 $132.51 $162.37 $193.32 96-gallon cart (2) $57.32 $96.07 $134 .83 $173.59 $212.32 $251.08 1 yard bin $78.39 $ll8.09 $159.03 $198.77 $237.30 $278.23 1.5 yard bin $87.37 $132.47 $188.44 $222.66 $266.56 $356 .34 2 yard bin $106.05 $163 .76 $222.69 $280.43 $329.68 $380.19 3 yard bin $124.02 $192.49 $259.75 $328.23 $395.47 $462.74 4 yard bin $149.26 $230.89 $348.73 $395.35 $476.98 $559.80 6 yard bin $187.66 $290.78 $395 .11 $498 .23 $602.56 $705.67 8 yard bin $233.29 $362.73 $488.55 $613.15 $732.94 $858 .74 Recvcline: 18-gallon cart (3) $8.39 n/a 32-gallon cart (3) $13.11 $22.95 $32.23 $42.06 $51.37 $61 .20 64-gallon cart (3) $20.77 $36.03 $50.80 $65 .57 $80.31 $95 .61 96-gallon cart (3) $28.41 $47.54 $66.66 $85.76 $104.89 $124.02 1 yard bin $34.96 $52.45 $70.48 $87.96 $104.89 $122.92 1.5 yard bin $38 .79 $58.46 $83.03 $97.80 $116.91 $156.79 2 yard bin $46.99 $72.12 $97.80 $122.92 $144.23 $166.08 3 yard bin $54.63 $84.15 $113.08 $142.59 $171.55 $200.48 4 yard bin $65.57 $100.52 $151.89 $170.98 $205.95 $241.47 Locking Bin Service $6.37 $6.37 $6.37 $6.37 $6.37 $6.37 Scout Truck Service $12.73 $12.73 $12 .73 $12.73 $12.73 $12.73 Push-out Service $12.73 $12.73 $12 .73 $12.73 $12.73 $12.73 (1) Including all City fees . 7 .00 $154.16 $239.56 $289 .84 $325.20 $417 .16 $443.95 $543.30 $654.70 $825 .72 $1,006.28 $77.62 $118 .54 $143 .13 $143.69 $183.56 $193 .94 $235.45 $282.44 $6.37 $12.73 $12.73 (2) Applicable to businesses . All residential cart customers are charged in accordance with the Residential Cart Service Rates. (3) Not applicable to residents with cart refuse service; such customers receive recycling service at no additional charge. Extra Empty $45.86 $45.86 $45.86 $58.95 $58.95 $58.95 $69.75 CITY OF HERMOSA BEACH MAXIMUM RATES Effective July 1, 2019 through June 30, 2020 -··- Additional Service ChiLTges NetofAB939 Porter Service (total to be shared by affected customers per Sec 4.1.14} $6,227.26 Commercial Bulky Item Pickup: - 1 to 2 items $30.93 - 3 to 5 items $61.83 - 6 to 10 items $123.66 -Each additional item on same pickup $30.93 Bin Return Trip I Dry Run Fee $56.61 Bin Re-delivery Fee (if bins are pulled for non-payment) $50.95 Bin Cleaning (over once per year) $45.29 3-yard Temporary Bin -Per dump (delivery, disposal and 7-day rental included) $112.77 -Rental per day after 7 days without a dump $0.00 Special Event Litter Boxes -Rate per box $5.10 -Rate per box of 200 liners $56.61 Emergency Service Rates -one crew and one collection truck $96.23 • Including all City fees, inclusive of AB939 fees. AB939 Total Rate $0.00 $6,227.26 $0.00 $30.93 $0.00 $61.83 $0.00 $123.66 $0.00 $30.93 $0.00 $56.61 $0.00 $50.95 $0.00 $45.29 $0.75 $113.52 $0.00 $0.00 $0.00 $5.10 $0.00 $56.61 $0.00 $96.23 CITY OF HERMOSA BEACH MAXIMUM RATES Effective July 1, 2019 through June 30, 2020 Roll-off Box Ch&l'ges Net of AB939 Roll-off Box Service -Pull Plus Dump Standard Roll-off Box (any size)-Rate/pull (incl. delivery & !( $186.90 Compactor roll-off box-Rate per pull -20 yard compactor $210.77 -30 yard compactor $210.77 -40 yard compactor $210.77 Compactor Monthly Lease $550.00 Per Ton Rate $69.76 Per Ton Rate -Pier Compactor Roll-off Only, for composting $73.65 Per day rental after 7 days without a pull $10.89 Additional Roll-offBox Fees AB939 Total Rate $10.00 $196.90 $5.00 $215.77 $7.50 $218.27 $10.00 $220.77 $0.00 $550.00 $0.00 $69.76 $0.00 $73.65 $0.00 $10.89 Overweight charge (per ton over ten tons/load) 25% of Per Ton Rate Dry run/redlivery/return trip/relocation fee) $54.46 $0.00 $54.46 • Including all City fees , inclusive of AB939 fees . Employment Cost Index (NAICS) Original Data Value Series ld: CIU20100005200001 Not seasonally adjusted Series Title: Total compensation for Private i ndustry worl(ers in Transportation and material moving, Index Ownership: Private industry workers Component: Total compensation Occupation: Transportation and material moving occupations lndustty: All workers Subcategory: All worl(ers Area: United States (National) Periodicity: Index number Years: 2008 to 2018 Estimate Standard Year Period Value Error 2008 Qtr1 106.4 2008 Qtr2 107.2 2008 Qtr3 107.7 2008 Qtr4 107.9 2009 Qtr1 108.4 2009 Qtr2 108.9 2009 Qtr3 109.6 2009 Qtr4 109.7 2010 Qtr1 110.4 2010 Qtr2 111.2 2010 Qtr3 112.2 2010 Qtr4 112.5 2011 Qtr1 113.0 2011 Qtr2 114.0 2011 Qtr3 114.4 2011 Qtr4 114.9 2012 Qtr1 115.5 2012 Qtr2 116.0 2012 Qtr3 117.0 2012 Qtr4 117.6 2013 Qtr1 118.2 2013 Qtr2 118.6 2013 Qtr3 119.2 2013 Qtr4 119.7 2014 Qtr1 120.4 2014 Qtr2 121.4 2014 Qtr3 122.3 2014 Qtr4 122.4 2015 Qtr1 123.5 2015 Qtr2 124.4 2015 Qtr3 125.1 2015 Qtr4 125.3 2016 Qtr1 126.6 2016 Qtr2 127.5 2016 Qtr3 128.4 2016 Qtr4 129.1 2017 Qtr1 130.6 2017 Qtr2 131.4 2017 Qtr3 133.0 2017 Qtr4 133.4 2018 Qtr1 135.4 2018 Qtr2 136.0 2018 Qtr3 137.4 2018 Qtr4 137.8 PPI Commodity Data Original Data Value Series ld: WPU0531 Not Seasonally Adjusted Series Title: PPJ Commodity data for Fuels and related products and Group: Fuels and related products and power Item: Natural gas Base Date: 198200 Years: 2008to 2018 Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2008 293.4 332.4 362.7 384.0 437.0 449.5 489.9 355.7 306.9 257.0 217.2 242.0 2009 229.4 175.9 146.8 138.7 135.6 140.2 151.5 147.8 123.3 154.0 181.5 195.1 2010 244.4 231.2 204.3 168.8 175.8 178.0 195.4 194.3 157.7 159.6 143.9 176.7 2011 179.6 183.0 165.0 178.6 182.4 183.9 184.0 182.5 167.1 158.4 148.3 144.4 2012 132.4 115.3 104.7 92.3 89.4 102.1 115.6 125.9 115.4 126.2 143.5 152.3 2013 143.1 138.2 144.2 163.9 172.2 170.1 155.6 146.8 149.8 149.5 150.0 163.2 2014 180.7 235.1 210.3 194.7 193.4 186.7 179.6 159.5 162.8 160.4 155.1 170.5 2015 127.6 114.7 115.8 101.1 101.0 108.8 109.4 112.1 104.5 99.6 84.6 85.4 2016 93.6 84.0 64.4 70.2 75.0 82.3 113.5 105.9 113.0 114.4 106.0 132.5 2017 156.2 133.0 103.8 120.4 119.8 120.3 115.1 111.8 111.6 108.8 106.6 116.7 2018 112.6 125.5 94.1 96 .0 100.1 103.1 105.4 104.0 104.9 105.6 121.4 199.5 PPIIndustry Data Original Data Value Series ld: PCU336120336120 Series PPI industry data for Heavy duty truck mrg, not Title: seasonally adjusted Industry: Heavy duty truck mfg Product: Heavy duty truck mfg Base Date: 200312 Years: 2008 to 2018 Year Jan Feb Mar Apr May Jun Jul Aug Sap Oct Nov Dec 2008 117.8 117.8 117.9 118.1 118.1 118.7 118.8 118.8 119.1 120.4 120.5 120.5 2009 123.1 123.3 123.3 123.3 123.9 124.1 124.1 125.3 125.3 125.6 125.2 126.2 2010 126.2 126.2 126.2 126.2 126.2 129.4 129.5 129.2 129.4 129.6 129.8 129.8 2011 130.4 130.1 130.1 130.1 130.6 130.6 131.3 131.3 131 .4 132.5 132.7 132.7 2012 133.6 133.9 133.9 134.4 134.6 134.8 134.7 134.7 134.7 134.7 135.3 135.5 2013 136.1 135.8 135.6 135.2 136.1 136.9 137.1 136.8 136.9 138.0 138.6 138.3 2014 138.8 139.3 139.4 139.1 139.1 139.2 139.1 139.4 139.5 139.7 139.8 139.7 2015 140.7 140.9 141.9 141.9 141.8 141.8 142.3 142.4 142.5 142.6 142.7 142.9 2016 144.3 144.3 144.3 144.7 144.9 144.6 144.7 144.8 145.2 145.0 145.3 145.5 2017 147.9 147.6 147.5 148.2 148.3 147.3 147.6 147.8 147.4 147.0 147.4 147.6 2018 147.7 148.5 148.8 148.5 148.9 148.9 149.3 150.4 149.0 149.1 150.3 150.3 CPI-AII Urban Consumers (Current Series) Original Data Value Series ld: CUUROOOOSAOL 1E Not Seasonally Adjusted Series Title: All items less food and energy in U.S . city average, all Area: U.S. city average Item: All items less food and energy Base Period: 1982-84=1 00 Years: 2008 to 2018 Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2008 213.138 213.866 214.866 215.059 215.180 215.553 216.045 216.476 216.862 217.023 216.690 216.100 2009 216.719 217.685 218.639 219.143 219.128 219.283 219.350 219.596 220.137 220.731 220.384 220.025 2010 220.086 220.602 221.059 221.166 221 .193 221.265 221.258 221 .551 221.907 222.079 222.077 221.795 2011 222.177 223.011 223.690 224.118 224.534 224.891 225.164 225.874 226.289 226.743 226.859 226.740 2012 227.237 227.865 228.735 229.303 229.602 229.879 229.893 230.196 230.780 231 .276 231 .263 231.033 2013 231 .612 232.432 233.052 233.236 233.462 233.640 233.792 234.258 234.782 235.162 235.243 235.000 2014 235.367 236.075 236.913 237.509 238.029 238.157 238.138 238.296 238.841 239.413 239.248 238.775 2015 239.248 240.083 241.067 241.802 242.119 242.354 242.436 242.651 243.359 243.985 244.075 243.779 2016 244.528 245.680 246.358 246.992 247.544 247.794 247.744 248.278 248.731 249.218 249.227 249.134 2017 250.083 251.143 251.290 251.642 251.835 252.014 251.936 252.460 252.941 253.638 253.492 253.558 2018 254.638 255.783 256.610 257.025 257.469 257.697 257.867 258.012 258.429 259.063 259.105 259.083 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 19-0295 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 14, 2019 PURCHASE AND INSTALLATION OF FURNISHINGS FOR HERMOSA BEACH BUS STOPS (Environmental Analyst Kristy Morris) Recommended Action: Staff recommends that City Council appropriate $100,636 of Proposition A funds and authorize the purchase and installation of new benches and trash receptacles to replace existing furnishings at bus stops on Hermosa Avenue, Manhattan Avenue, and Pacific Coast Highway. Background: Proposition A Local Return (LR)Program funds are used for purchases that are required to exclusively benefit transit.The installation,replacement and/or maintenance of benches,shelters, and trash receptacles are eligible projects under these funding restrictions.The $100,636 of Proposition A funds appropriation would replace existing bus benches and trash receptacles at bus stops on Pacific Coast Highway,Manhattan Avenue,and Hermosa Avenue and is funded by the City’s current allocation of Proposition A funds. Analysis: On April 23,2019,City Council approved the purchase of two (2)new bus shelters on Pacific Coast Highway and four (4)replacement bus shelters and benches on Pier Avenue that were installed in 2010 as part of the Upper Pier Avenue Streetscape Improvements Project.Proposition A funds can be used for eligible furniture purchases for new installations and replacement of existing furniture within 25 feet of a bus stop sign. Staff requests authorization to purchase and install new furnishings to replace existing furnishings at bus stops on Pacific Coast Highway,Manhattan Avenue,and Hermosa Avenue (Attachment 1).This will complete upgrades to all bus stops on Hermosa Avenue that were not included as part of CIP 16- 174 Street Improvements-Various Locations,and specifically bus stops south of 11th Street and northbound at 16th Street.Benches and receptacles would be in the same style as the new furnishings at other bus stops on Hermosa Avenue (Attachment 2).New furnishings would replace existing benches and trash receptacles at bus stops on Manhattan Avenue and Pacific Coast City of Hermosa Beach Printed on 5/10/2019Page 1 of 3 powered by Legistar™ Staff Report REPORT 19-0295 existing benches and trash receptacles at bus stops on Manhattan Avenue and Pacific Coast Highway. General Plan Consistency: PLAN Hermosa,the City’s General Plan,was adopted by the City Council in August 2017.The Vision Statement and Guiding Principles adopted as part of PLAN Hermosa describe a future where “Hermosa Beach is the small town others aspire to be;a place where our beach culture,strong sense of community,and commitment to sustainability intersect”and a desire to be a catalyst for innovation with “forward-thinking approaches to anticipating future lifestyles,transportation trends and environmental realities are necessary for creating a durable sustainability plan.” As part of PLAN Hermosa,the City set goals and adopted policies aimed at offering greater transportation choices to the community and reducing traffic congestion/demand for parking.PLAN Hermosa also speaks to the need for collaboration with neighboring jurisdictions when it comes to transportation and projects of mutual interest and concern. The relevant policies are listed below. ·1.3 Monitor best practices.Consider applying the latest state of best practices in the design, operation, and maintenance of the transportation network that is both attractive and functional. ·1.4 Target investments.Target public streetscape and infrastructure investments in locations with high potential for both public and private return on investment and long-term community value ·2.1 Prioritize public right-of-ways.Prioritize improvements of public right-of-ways that provide heightened levels of safe,comfortable and attractive public spaces for all non-motorized travelers while balancing the needs of efficient vehicular circulation. ·3.1 Enhance public right-of-ways.Where right-of-way clearance allows,enhance public right- of ways to improve connectivity for pedestrians,bicyclists,disabled persons,and public transit stops. ·8.2 Alternative modes of transportation.Reduce noise impacts by encouraging the use of walking,biking,carpooling,use of public transit,and expanding alternative modes of transportation Fiscal Implications: Hermosa Avenue, Manhattan Avenue, and PCH bus stop furniture $87,106 Estimated labor costs for the installation of furnishings $13,530 Total Project Costs $100,636 Funds for this purchase would be appropriated from the Proposition A Fund. City of Hermosa Beach Printed on 5/10/2019Page 2 of 3 powered by Legistar™ Staff Report REPORT 19-0295 Attachments: 1.Quote for Bus Stop Benches and Receptacles 2.Hermosa Avenue and Pacific Coast Highway Benches and Receptacles Respectfully Submitted by: Kristy Morris, Environmental Analyst Concur: Lucho Rodriguez, Acting Public Works Director Noted for Fiscal Impact: Viki Copeland, Finance Director Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 5/10/2019Page 3 of 3 powered by Legistar™ CITY OF HERMOSA BEACH ADDRESS_______________________ HERMOSA BEACH, CA 90254 CITY OF HERMOSA BEACH PUBLIC WORKS DEPARTMENT 1315 VALLEY DRIVE HERMOSA BEACH, CA 90254 NET 30 / NON-CANCELLABLE P.O. Price Quotation Quote No. 0142834 Quote Date 5/7/2019 SOLD TO: 01-HERMOSA SHIP TO: 7XQR Confirm To: KRISTY MORRIS Phone: (310) 629-1955 Ext: Fax: (310) 798-2917 Email Address: kmorris@hermosabch.org Ship To Contact: KRISTY MORRIS Phone: (310) 750-3603 Ext: Fax: Email Address: kmorris@hermosabch.org Customer P.O. Terms of Quotation Salesperson JUSTIN WAIT (LOS ANGELES) Item / Item Description Qty UM Unit Price Amount Specifier 72" L. PRECAST CONCRETE WAVE SERIES BENCH C- HARVEST, T:________________, PREMIUM PERMASHIELD SEALER 5400 INCLUDE ANCHOR BOLTS. ***APPROX WEIGHT 1,212 LBS*** ***CUSTOMER TO SELECT TEXTURE*** ***QUICK CRETE RECOMMENDS ANCHORING WITH BOLTS*** Q2WAVE72B EACH 14,175.001,575.009.00 1/2" X 4 1/2"L BLACK HEX HEAD ANCHOR BOLT Z1/21341/2HEXBL EACH81.00 Included in the above price 24" SQ X 36" HT PRECAST CONCRETE ELEVAIRE WASTE CONTAINER (MODIFIED) C- HARVEST, T- CRAFTSMAN ETCH, PREMIUM PERMASHIELD SEALER 5400 W/Z22 LID ***APPROX WEIGHT 227 LBS*** QSELEV2436WZ22 EACH 26,112.001,088.0024.00 22-1/8"SQ ALUMINUM FUNNEL LID W/ROUNDED CORNERS. INCLUDE SECURITY CABLE & BOLT. LID-Z22/A EACH24.00 Included in the above price 16"TOP X 15"BOTTOM X 29"HT SQUARE 29 GALLON PLASTIC LINER QSPL29 EACH24.00 Included in the above price 24" W X 19" HT X 84" L PRECAST CONCRETE TRANSIT BENCH W/WOOD SEATING C- LATTE, T- CRAFTSMAN ETCH, PREMIUM PERMASHIELD SEALER 5400 ***APPROX WEIGHT 717 LBS*** Q4TR84B EACH 13,150.002,630.005.00 18-13/16"L X 2-1/4"W IPE WOOD SLAT (A) FOR TRANSIT BENCH W/1/8"RADIUS ALL TOP EDGES. WDSLAT-18/IPE-A EACH65.00 Included in the above price 18-13/16"L (18-3/4"OPP SIDE) X 2-1/4"W IPE WOOD SLAT (B) FOR TRANSIT BENCH W/1/8"RADIUS ALL TOP EDGES WDSLAT-18/IPE-B EACH10.00 Included in the above price 18-3/4"L X 2-1/4"W IPE WOOD SLAT (C) FOR TRANSIT BENCH W/1/8"RADIUS ALL TOP EDGES WDSLAT-18/IPE-C EACH10.00 Included in the above price Page 1 of 4 Customer Initial CITY OF HERMOSA BEACH ADDRESS_______________________ HERMOSA BEACH, CA 90254 CITY OF HERMOSA BEACH PUBLIC WORKS DEPARTMENT 1315 VALLEY DRIVE HERMOSA BEACH, CA 90254 NET 30 / NON-CANCELLABLE P.O. Price Quotation Quote No. 0142834 Quote Date 5/7/2019 SOLD TO: 01-HERMOSA SHIP TO: 7XQR Confirm To: KRISTY MORRIS Phone: (310) 629-1955 Ext: Fax: (310) 798-2917 Email Address: kmorris@hermosabch.org Ship To Contact: KRISTY MORRIS Phone: (310) 750-3603 Ext: Fax: Email Address: kmorris@hermosabch.org Customer P.O. Terms of Quotation Salesperson JUSTIN WAIT (LOS ANGELES) Item / Item Description Qty UM Unit Price Amount Specifier 18-3/4"L (18-11/16" OPP SIDE) X 2-1/4"W IPE WOOD SLAT (D) FOR TRANSIT BENCH W/1/8"RADIUS ALL TOP EDGES WDSLAT-18/IPE-D EACH10.00 Included in the above price 18-11/16"L (18-5/8" OPP SIDE) X 2-1/4"W IPE WOOD SLAT (E) FOR TRANSIT BENCH W/1/8"RADIUS ALL TOP EDGES WDSLAT-18/IPE-E EACH10.00 Included in the above price 18-5/8"L (18-9/16" OPP SIDE) X 2-1/4"W IPE WOOD SLAT (F) FOR TRANSIT BENCH W/1/8"RADIUS ALL TOP EDGES WDSLAT-18/IPE-F EACH10.00 Included in the above price 18-9/16"L (18-7/16" OPP SIDE) X 2-1/4"W IPE WOOD SLAT (G) FOR TRANSIT BENCH W/1/8"RADIUS ALL TOP EDGES WDSLAT-18/IPE-G EACH10.00 Included in the above price 18-7/16"L (18-5/16" OPP SIDE) X 2-1/4"W IPE WOOD SLAT (H) FOR TRANSIT BENCH W/1/8"RADIUS ALL TOP EDGES WDSLAT-18/IPE-H EACH10.00 Included in the above price 18-5/16"L (18" OPP SIDE) X 2-1/4"W IPE WOOD SLAT (I) FOR TRANSIT BENCH W/1/8"RADIUS ALL TOP EDGES WDSLAT-18/IPE-I EACH10.00 Included in the above price 18"L (17-1/4" OPP SIDE) X 2-1/4"W IPE WOOD SLAT (J) FOR TRANSIT BENCH W/1/8"RADIUS ALL TOP EDGES WDSLAT-18/IPE-J EACH10.00 Included in the above price 17-7/32"L X 2-1/4"W IPE WOOD SLAT (K) FOR TRANSIT BENCH W/1/8"RADIUS ALL TOP EDGES WDSLAT-18/IPE-K EACH10.00 Included in the above price NO STUDS REQUIRED FOR ATTACHMENT WOOD SCREW W/THREADED STUD 1/4" X 2"L STAINLESS STEEL WS-1/4X2SSSTUD EACH310.00 Included in the above price 24" SQ X 36" HT PRECAST CONCRETE ELEVAIRE WASTE CONTAINER (MODIFIED) C- LATTE, T- CRAFTSMAN ETCH, PREMIUM PERMASHIELD SEALER 5400 W/Z22 LID ***APPROX WEIGHT 227 LBS*** QSELEV2436WZ22 EACH 26,112.001,088.0024.00 22-1/8"SQ ALUMINUM FUNNEL LID W/ROUNDED CORNERS. INCLUDE SECURITY CABLE & BOLT. LID-Z22/A EACH24.00 Included in the above price Page 2 of 4 Customer Initial CITY OF HERMOSA BEACH ADDRESS_______________________ HERMOSA BEACH, CA 90254 CITY OF HERMOSA BEACH PUBLIC WORKS DEPARTMENT 1315 VALLEY DRIVE HERMOSA BEACH, CA 90254 NET 30 / NON-CANCELLABLE P.O. Price Quotation Quote No. 0142834 Quote Date 5/7/2019 SOLD TO: 01-HERMOSA SHIP TO: 7XQR Confirm To: KRISTY MORRIS Phone: (310) 629-1955 Ext: Fax: (310) 798-2917 Email Address: kmorris@hermosabch.org Ship To Contact: KRISTY MORRIS Phone: (310) 750-3603 Ext: Fax: Email Address: kmorris@hermosabch.org Customer P.O. Terms of Quotation Salesperson JUSTIN WAIT (LOS ANGELES) Item / Item Description Qty UM Unit Price Amount Specifier 16"TOP X 15"BOTTOM X 29"HT SQUARE 29 GALLON PLASTIC LINER QSPL29 EACH24.00 Included in the above price ***PLEASE NOTE*** "NON-CANCELLABLE PURCHASE ORDER" MUST BE STATED ON ACTUAL PURCHASE ORDER. DELIVERY REQUESTED ON: ___________________________ (PLEASE FILL IN THE REQUESTED DELIVERY DATE ABOVE) ***MANUFACTURER'S ESTIMATE*** QUICK CRETE IS NOT RESPONSIBLE FOR THE TAKE-OFF PROVIDED, DIMENSIONS, QUANTITIES, APPROPRIATENESS OF THE PRODUCTS FOR CUSTOMER'S APPLICATION, ETC....WHICH ARE THE RESPONSIBILITY OF THE CUSTOMER. When applicable, price includes delivery and offloading with Quick Crete’s crane equipped truck. Placement, if not accessible with Quick Crete’s crane truck, is required by others. Palletized products will be offloaded only. Customer will provide the necessary equipment for offloading shipments requiring the use of flatbed common carriers. Customer is responsible for supplying one person to assist the driver. All installation and assembly are required by others. Customer must provide any and all necessary permits. Deliveries are made “RAIN” or “SHINE”. Customer shall be responsible for count, model numbers, and/or specifications on all written or verbal quotations by Quick Crete Products Corp. Quick Crete Products Corp. reserves the right to change price if quanity changes. Taxes, fees, and special handling charges associated with customs and international trade are the responsibility of others. Quick Crete Products Corp. is a material supplier, not a contractor. If rescheduling delivery is necessary, customers must notify Quick Crete Products Corp. at least 72 hours prior to delivery to avoid penalty. Failure to do so may require the customer to pay a restocking fee of 10% of the total order. Plus Any Other Applicable Taxes. For Accounting inquiries or lien releases, please send your fax to (951) 734-8154. Please issue all purchase orders to Quick Crete Products Corp. P.O. Box 639, Norco, CA 92860 Total Amount (USD):87,106.15 7,557.15Sales Tax: Net Amount:79,549.00This price quote expires on July 07, 2019 The above Price Quotation is subject to the Terms and Conditions contained on the following page, and are part of this Agreement. Customer acknowledges that the Terms and Conditions have been read and approved. Credit terms subject to change pending account verification. Page 3 of 4 Customer Initial CITY OF HERMOSA BEACH ADDRESS_______________________ HERMOSA BEACH, CA 90254 CITY OF HERMOSA BEACH PUBLIC WORKS DEPARTMENT 1315 VALLEY DRIVE HERMOSA BEACH, CA 90254 NET 30 / NON-CANCELLABLE P.O. Price Quotation Quote No. 0142834 Quote Date 5/7/2019 SOLD TO: 01-HERMOSA SHIP TO: 7XQR Confirm To: KRISTY MORRIS Phone: (310) 629-1955 Ext: Fax: (310) 798-2917 Email Address: kmorris@hermosabch.org Ship To Contact: KRISTY MORRIS Phone: (310) 750-3603 Ext: Fax: Email Address: kmorris@hermosabch.org Customer P.O. Terms of Quotation Salesperson JUSTIN WAIT (LOS ANGELES) Item / Item Description Qty UM Unit Price Amount Specifier Quick Crete Products Corp.Customer AuthorizationDate Date TERMS & CONDITIONS QUICK CRETE PRODUCTS PURCHASED NEW ARE GUARANTEED FREE FROM DEFECTS IN MATERIAL AND WORKMANSHIP, UNDER NORMAL USE, FOR A PERIOD OF ONE YEAR FROM THE ORIGINAL DATE OF DELIVERY. DAMAGE INCURRED FROM VANDALISM AND ACTS OF GOD ARE NOT COVERED. REPLACEMENT AND REPAIR SHALL BE AT THE DISCRETION OF QUICK CRETE PRODUCTS CORP. QUICK CRETE SHALL NOT BE LIABLE TO YOU OR ANY OTHER PARTY FOR LOSS OF PROPERTY, LOSS OF USE, LOSS OF SAVINGS, LOSS OF PROFITS, INSTALLATION CHARGES, SPECIAL DAMAGES, INCIDENTAL DAMAGES, CONSEQUENTIAL DAMAGES, DAMAGES ARISING OUT OF THE USE OR INABILITY TO USE THE MATERIAL, INDIRECT OR OTHER SIMILAR DAMAGES ARISING FROM BREACH OF WARRANTY, BREACH OF CONTRACT, NEGLIGENCE, OR ANY OTHER LEGAL THEORY; EVEN IF QUICK CRETE OR ITS AGENT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH LOSS AND/OR DAMAGES. In the event of a claim for defective goods, Quick Crete shall be allowed to inspect such materials or upon request shall be furnished a sample of such materials. Goods claimed to be defective shall not be returned without Quick Crete's written prior-authorization, Quick Crete is only liable to replace, or credit you, at Quick Crete's option, for defective materials. Where you are to inspect as a condition of purchase, you shall be responsible for any charges for inspection, analysis or tests. Quick Crete shall not be liable for its failure to perform due to strikes, labor difficulties, judicial action, fire, flood, war, sabotage, riot, breakdowns or failure of plant or equipment, delays in or lack of transportation, government allocations, delays of supplies or unavailability of material or any other cause beyond Quick Crete's control. If Quick Crete, in its discretion, determines that its performance would result in Quick Crete's incurring a loss because of causes beyond Quick Crete's control, Quick Crete may terminate this agreement, without penalty or obligation to you. Shipments and deliveries shall be subject to approval of Quick Crete's credit department. Quick Crete reserves the right to demand you give a security interest in your inventory to Quick Crete before making any shipment to you that is not COD. If you fail to fulfill the terms of payment, Quick Crete may defer further shipments or may at its option cancel any unshipped balance. No failure of Quick Crete to exercise any right accruing from any default by you shall impair Quick Crete's rights in the event you subsequently default. In the event Quick Crete has a security interest in your inventory, this invoice shall become a demand notice. Quick Crete shall retain title of the goods sold until the goods are paid for in full. If payment is not made when due, Quick Crete may, at its option and without notice, enter the premises where the goods may be located and repossess the goods. This reservation of title in Quick Crete and the right to repossess shall be in addition to any and all other remedies Quick Crete may have under law or equity. Any and all of the above mentioned remedies may be used at the same time and the use of any of these shall not constitute a waiver of the right to use any other available remedies. This transaction shall be governed by and construed in accordance with the laws of the State of California, without regard to principles of conflicts of law. The parties expressly consent to be subject to the exclusive jurisdiction of the California State courts. The parties agree that receipt of an order in Riverside County constitutes performance, and that Riverside County, Corona Court is the proper venue. You agree your acknowledgement on the bottom of this page shall constitute your acceptance of the terms and conditions contained herein and/or referred to in Quick Crete's Price Quotation. You agree to pay within the terms specified on the invoice/price quotation. Any delinquent account will bear interest at 2% per month, or 24% per year. You agree to pay all reasonable collection costs and attorney's fees incurred in collection of this account. Any excises, levies or taxes which Quick Crete may be required to pay or collect under any existing or future law, upon or with respect to the sale, purchase, delivery, storage, processing, use, consumption or transportation of any of the material covered hereby shall be your responsibility, and you agree to pay the amount thereof to Quick Crete. The above Terms and Conditions represent the entire agreement between Quick Crete and the customer with respect to the sale of goods supplied hereunder and cannot be modified except by a new written contract signed by both Quick Crete and the customer. By signing below, customer agrees to be contractually bound for the above mentioned products and / or services. 05/07/2019Kaleigh Downs Page 4 of 4 Customer Initial Bus Stop Furnishings Hermosa Avenue and Manhattan Avenue Benches and Receptacles Pacific Coast Highway Benches and Receptacles City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 19-0272 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 14, 2019 APPOINTMENT OF CITY COUNCIL DELEGATE TO THE SOUTH BAY CITIES COUNCIL OF GOVERNMENTS BOARD OF DIRECTORS (Interim Deputy City Clerk Carol Cowley) Recommended Action: Staff recommends that the City Council appoint from among its members,a Delegate to replace Councilmember Fangary as the Delegate to the South Bay Cities Council of Governments Board of Directors. Background: Councilmember Fangary was appointed as City Council Delegate to the South Bay Cities Council of Governments (SBCCOG)on January 9,2018 by Resolution No.18-7112 and has served in such capacity since that time.Councilmember Fangary,at the April 23,2019 City Council Meeting, expressed a desire to minimize his involvement as the Delegate,and asked if any Councilmembers would be interested in replacing him on the SBCCOG Board. The SBCCOG is a joint powers authority of 16 cities in Los Angeles County that provides a forum for local governments to work collaboratively on programs and studies directed at improving the environment,preserving natural resources,advocating for regional efforts to expand transportation alternatives,and increasing awareness for effective policies for a sustainable community and economic development. The South Bay Cities Council of Governments holds meetings on the fourth Thursday of each month at 6:00 pm at the South Bay Environmental Services Center located at 20285 South Western Avenue,Suite 100 in Torrance.The Steering Committee serves as the executive committee of SBCCOG.Meetings of the Steering Committee are held on the second Monday of each month at noon also at the South Bay Environmental Services Center. Councilmembers Massey and Duclos both expressed a desire to fulfill Councilmember Fangary’s appointment on the South Bay Cities Council of Governments Board of Directors. Any delegate/alternate change to the South Bay Cities Council of Governments (SBCCOG)Board City of Hermosa Beach Printed on 5/10/2019Page 1 of 2 powered by Legistar™ Staff Report REPORT 19-0272 Any delegate/alternate change to the South Bay Cities Council of Governments (SBCCOG)Board requires the adoption of a resolution,which would be presented as a consent calendar item at the next meeting. General Plan Consistency This report and associated recommendations have been evaluated for their consistency with the City’s General Plan. Relevant policies are listed below: Governance Element: 4.1 Regional Governance.Play an active role in the South Bay Cities Council of Governments,the Southern California Association of Governments and other regional agencies to protect and promote the interests of the City. 4.3 Collaboration with Adjacent Jurisdictions.Maintain strong collaborative relationships with adjacent jurisdictions and work together on projects of mutual interest and concern. Fiscal Impact: There is no fiscal impact. Attachments: Committee Appointment List Respectfully Submitted by: Carol Cowley, Interim Deputy City Clerk Concur: Nico De Anda-Scaia, Assistant to the City Manager Noted for Fiscal Impact: Viki Copeland, Finance Director Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 5/10/2019Page 2 of 2 powered by Legistar™ CITY OF HERMOSA BEACH REORGANIZATION OF CITY COUNCIL COMMITTEE DELEGATE AND ALTERNATE APPOINTMENTS Page 1 of 5 Appointment 12-11-18 Amended 04-18-19 California Contract Cities Association Delegate Fangary (Board members meet 2nd Thurs. at 700 N. Alameda St., Los Angeles) Alternate Duclos League of California Cities – L.A. County Division Delegate Campbell (1st Thurs. Jan./March/May - 6 p.m., locations vary, but usually Luminarias Restaurant - Monterey Park, Alternate Massey other League/Division/committee events as called) Los Angeles County/City Selection Committee (As called. Mayor must appoint alternate separately, Delegate (Mayor) Armato each time, when unable to attend meeting) Metropolitan Transportation Authority City Selection Committee Delegate Massey (as called) Alternate Duclos South Bay Cities Council of Governments (SBCCOG) Delegate Fangary (4th Thurs., 6 p.m., 20285 Western Ave., Torrance) Alternate Campbell RESOLUTION NO. 18-7112 SBCCOG Steering Committee Delegate/Alternate See above (2nd Mon., 12 p.m., 20285 Western Ave., Torrance) South Bay Cities Sanitation District (County Sanitation Districts of Los Angeles) Delegate (Mayor) Armato (3rd Wed. – 1:30 p.m., Torrance City Hall) Alternate Campbell CITY OF HERMOSA BEACH REORGANIZATION OF CITY COUNCIL COMMITTEE DELEGATE AND ALTERNATE APPOINTMENTS Page 2 of 5 Appointment 12-11-18 Amended 04-18-19 Southern California Association of Governments Delegate Massey (Annual, as called) Watershed Advisory Council of Santa Monica Bay Restoration Commission Delegate Duclos (Meetings at least once a year, as called, usually afternoons at Dockweiler Youth Alternate Fangary Center, 12505 Vista del Mar, Los Angeles) West Basin Water Association Delegate Massey (1st Tues., 11:30 a.m., Carson Community Center) Alternate Duclos Hermosa Beach Sister City Association Delegate Duclos (1st Mon. – 7 p.m., South Park, Room 4) Alternate Campbell Beach Cities Health District Delegate Duclos Los Angeles International Airport Community Noise Roundtable Delegate Armato (2nd Wed. of odd numbered months, 6:30 p.m., LAX) Alternate Campbell KHHR Communities Network Committee Delegate Armato (2nd Wed. in Jan, Apr, Jul, Oct, 6:00 p.m., Hawthorne Memorial Center or Alternate Campbell Hawthorne Municipal Airport) CITY OF HERMOSA BEACH REORGANIZATION OF CITY COUNCIL COMMITTEE DELEGATE AND ALTERNATE APPOINTMENTS Page 3 of 5 Appointment 12-11-18 Amended 04-18-19 Los Angeles County West Vector and Vector-Borne Control District Board (2nd Thurs. of odd numbered months, 7:30 p.m., Delegate Jim Fasola 6750 Centinela Ave., Culver City) Independent Cities Risk Management Association Delegate (staff) Godinez (Bimonthly - Downey) Alternate (staff) Bagnara RESOLUTION NO. 16-7035 APPOINTMENT BY L.A. COUNTY BOARD OF SUPERVISORS Los Angeles County Beach Commission [February 2017] (Duclos) TEMPORARY CITY COUNCIL SUB-COMMITTEES City-School District Partnership [Formed 05/28/98] (Massey, Campbell) Public Communications [Formed 03/13/12] (Armato, Campbell) The Mayor and Mayor pro tem were appointed to work with the City’s public information firm, Fiona Hutton & Associates, to provide information on the Macpherson Oil settlement, with the subcommittee members changing as the Mayor and Mayor pro tem positions rotate. The Public Communications Subcommittee continues to work with the City’s current public information officer, Laura Mecoy. Downtown Task Force [Added 11/22/16] (Armato, Massey) The Down The Downtown Subcommittee was established after a high profile incident occurred on the plaza that resulted in injury to three Hermosa Beach Police Officers. Following that incident, a security co mpany was brought in to supplement the police presence on the plaza. The incident highlighted the finite number of City employees available to interact with and control the often rowdy and intoxicated patrons regularly found in the downtown area during late night hours. A more comprehensive solution needed to be developed, so the Subcommittee has embarked on a review of prior strategies employed downtown and is tasked with identifying and expanding what works, developing new ideas and strategies to enhance the environment and leveraging technology where appropriate to assist with enhancing safety and security. modification to the Downtown At the April 10, 2018 meeting, City Council modified the Downtown Enhancement Subcommittee’s role to include collaborating with local stakeholders in identifying opportunities to increase daytime patronage and economic vitality throughout the downtown. CITY OF HERMOSA BEACH REORGANIZATION OF CITY COUNCIL COMMITTEE DELEGATE AND ALTERNATE APPOINTMENTS Page 4 of 5 Appointment 12-11-18 Amended 04-18-19 Redondo Beach Development [Formed 03/14/17] (Armato, Fangary) The Hermosa Beach Subcommittee was formed to work with Redondo Beach on development issues. Fiesta Hermosa [Formed 07/25/17] (Duclos, Armato) The Fiesta Hermosa subcommittee was established to work in a coordinated effort with staff and the Chamber of Commerce in assessing public input, data and policy considerations related to Fiesta Hermosa events. Film Permitting/Procedures [Formed 09/12/17] (Duclos, Armato) As part of a larger effort to encourage a business-friendly atmosphere, enhance regional marketing/branding of our City and identify potential areas for improved government efficiencies, the City Council has expressed an ongoing interest in the City’s film permit trends and current permitting procedures. The subcommittee will work with City Manager on refining a strategic vision regarding filming in the City and to take a refined look at the City’s ordinance for that. This an opportunity to recruit residents for their expertise and assistance regarding filming in the City. The subcommittee will return to Council with information and recommendations Community Theater Management Contract Negotiations [Formed 11/28/17] (Armato, Duclos) At the November 14, 2017 meeting, City Council approved the Parks, Recreation and Community Resources Advisory Commission’s Community Theater Subcommittee’s recommendation to enter into negotiations with Sanford Ventures for the programming and management of the Community Theater. The City Council Subcommittee is responsible for further exploring Sanford Ventures’ proposal and negotiating terms to create a proposed contract with staff. The proposed contract will then be presented to City Council for final approval. Summer Beach Concerts [Formed 03/27/18] (Armato, Campbell) The task of the Subcommittee is to review terms of the Summer Beach Concert series agreement and determine next steps. Leadership Hermosa Beach Class Projects [Formed 05/08/18] (Massey, Campbell) The Subcommittee works with representatives from Leadership Hermosa Beach and City staff to identify areas for improved collaboration, establish clear expectations on how class projects can support and align with community needs, and systematize the process for engaging City officials and obtaining necessary approvals for future class projects (including contract standards for maintenance and indemnity). North School Reconstruction Project [Formed 01/31/19] (Armato, Massey) The Subcommittee represents the City on the joint City and Hermosa Beach City School District collaborative to negotiate elements of a Memorandum of Understanding (MOU) between the two parties CITY OF HERMOSA BEACH REORGANIZATION OF CITY COUNCIL COMMITTEE DELEGATE AND ALTERNATE APPOINTMENTS Page 5 of 5 Appointment 12-11-18 Amended 04-18-19 delineating mutually agreed upon outcomes through the North School Reconstruction Project. The Subcommittee is further charged with overseeing the fulfillment of the North School Reconstruction Project Memorandum of Understanding which was executed on February 27, 2019. Storm Water Infiltration Project [Formed 04/09/19] (Armato, Massey) Due to the Redondo Beach Development Subcommittee’s (Armato and Fangary) long-standing good relationship with counter parts in Redondo Beach, the Subcommittee’s role was modified at the meeting of October 9, 2018 to include issues related to the Storm Water Infiltration Project. The City Council directed the Subcommittee and staff to jointly engage our counterparts in Redondo Beach, and perhaps Torrance, to site the project in Redondo and/or Torrance, at its current volume, or as divided into multiple projects totaling a similar volume. Division of projects may include a project in Hermosa, and/or an expansion of the Hermosa Infiltration Project, which is in the Enhanced Watershed Management Plan. City Council also directed the Subcommittee and staff to report back with progress on that engagement. On April 9, 2019, Councilmember Fangary suggested that Councilmember Massey take over his roll on the Subcommittee due to Councilmember Massey’s intensive knowledge and experience with groundwater. The Subcommittee consisting of Armato and Massey was named the Storm Water Infiltration Project Subcommittee. City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 19-0282 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 14, 2019 RECEIPT OF RESIGNATION LETTER FROM EMERGENCY PREPAREDNESS ADVISORY COMMISSION (EPAC) MEMBER (Interim Deputy City Clerk Carol Cowley) Recommended Action: Staff recommends that the City Council receive and file, with regret, the resignation letter from Rabbi Gila Katz, Chairperson of the Emergency Preparedness Advisory Commission. Discussion: The City Clerk’s Office received a letter from Rabbi Gila Katz on May 2, 2019, resigning her position on the Emergency Preparedness Advisory Commission effective immediately. With Rabbi Katz’ resignation, there are now two vacancies on the Commission. There is no further action being requested of Council at this time, as the Commission will be restructured to an Advisory Board per Council direction at the April 23 City Council meeting. General Plan Consistency: This report and the associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant policies are listed below: Governance Element: 2.10 Value and Recognize Volunteers. As practical, utilize volunteers to assist with community programs and services and seek to utilize the professional/trade skills of volunteers. Fiscal Impact: There is no financial impact to the City associated with this recommendation. Attachments: Letter of Resignation dated April 30, 2019 Respectfully Submitted by: Carol Cowley, Interim Deputy City Clerk Noted for Fiscal Impact: Viki Copeland, Finance Director Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 5/10/2019Page 1 of 1 powered by Legistar™ City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 19-0294 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 14, 2019 VACANCIES - BOARDS AND COMMISSIONS UPCOMING EXPIRATION OF TERMS (City Clerk Elaine Doerfling) Recommended Action: The City Clerk recommends that the City Council direct the City Clerk to immediately advertise and request applications from interested parties for two Planning Commission terms that will expire June 30,2019;two Parks,Recreation and Community Resources Advisory Commission terms that will expire June 30, 2019; and two Civil Service Board terms that will expire July 15, 2019. Background: Following established procedures,the City Clerk requests Council direction to advertise and invite applications for the upcoming term expirations noted above.The City Clerk has prepared a single notice for all board and commission seats to be posted May 16 on the City’s website and at the usual Civic Center locations,and published twice in the Easy Reader (on May 23 and June 6).The City Clerk has set an application filing deadline of 6 p.m.,Monday,July 1,and will report back to the Council at its meeting of July 9 for the scheduling of applicant interviews. [Pursuant to the City’s Municipal Code,board and commission members may continue to serve beyond their term expiration dates until a successor is appointed.] Parks, Recreation and Community Resources Advisory Commission Current terms end June 30, 2019 Must be a bona fide resident These seats are currently held by Barbara Ellman,who was appointed April 24,2018 to an unexpired term,and Robert Rosenfeld,who has served since his initial appointment of June 12,2007. Appointments will be for four-year terms ending June 30, 2023. Planning Commission Current terms end June 30, 2019 City of Hermosa Beach Printed on 5/9/2019Page 1 of 2 powered by Legistar™ Staff Report REPORT 19-0294 Must be a qualified elector These seats are currently held by Peter R.Hoffman,who has served since his initial appointment of August 10,1999,and Rob Saemann,who was appointed July 14,2015.Appointments will be for four-year terms ending June 30, 2023. Civil Service Board Current terms end July 15, 2019 Must be qualified electors of the City These seats are currently held by E.Thomas Moroney,who has served since his initial appointment to an unexpired term on June 18,2014,and Barry Warner,who has served since his initial appointment to an unexpired term on February 28,1984.Appointments will be for four-year terms ending July 15, 2023. General Plan Consistency: This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policy is listed below: Government Element: 1.7 Diversity of Representation.Strive to reflect a comprehensive cross-section of the community in appointments to Commissions and Advisory Committees. Fiscal Impact: The estimated cost of two ads in the Easy Reader is $225.Funds are available in the City Clerk’s 2018-19 budget. Submitted by: Elaine Doerfling, City Clerk Noted: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 5/9/2019Page 2 of 2 powered by Legistar™ City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 19-0287 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 14, 2019 UPDATES FROM CITY COUNCIL AD HOC SUBCOMMITTEES AND STANDING COMMITTEE DELEGATES/ALTERNATES City of Hermosa Beach Printed on 5/10/2019Page 1 of 1 powered by Legistar™ City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 19-0300 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 14, 2019 TENTATIVE FUTURE AGENDA ITEMS Recommended Action: Staff recommends that the City Council receive and file the tentative future agenda items. Attachments: Tentative Future Agenda City of Hermosa Beach Printed on 5/10/2019Page 1 of 1 powered by Legistar™ May 9, 2019 Honorable Mayor and Members Regular Meeting of of the Hermosa Beach City Council May 14, 2019 TENTATIVE FUTURE AGENDA ITEMS WEDNESDAY, MAY 22, 2019 @ 6:00 PM STUDY SESSION: FISCAL YEAR 2019-20 BUDGET MAY 28, 2019 @ 6:00 PM INITIAL DATE CLOSED SESSION: QUARTERLY LITIGATION UPDATE MAY 28, 2019 @ 7:00 PM PRESENTATIONS RECOGNITION OF EMERGENCY PREPAREDNESS ADVISORY COMMISSIONERS UPDATE FROM VECTOR CONTROL DELEGATE JIM FASOLA SCE RELIABILITY REPORT CONSENT CALENDAR City Council Minutes City Clerk Ongoing Check Registers Finance Director Ongoing Revenue Report, Expenditure Report and CIP Report by Project Finance Director Ongoing City Treasurer’s Report and Cash Balance Report City Treasurer Ongoing Cancellation of Certain Checks City Treasurer Ongoing Public Works Project Status Report Acting Public Works Director Ongoing Recommendation to receive and file the action minutes of the Planning Commission meeting of May 21, 2019 Community Development Director Ongoing Planning Commission Tentative Future Agenda Items Community Development Director Ongoing Recommendation to receive and file the action minutes of the Public Works Commission meeting of March 20, 2019. Acting Public Works Director Ongoing Hermosa Beach Landscaping and Street Lighting District 2019-2020 Adoption of Resolutions regarding the Engineer’s Report and setting June 11, 2019 for a Public Hearing Acting Public Works Director Annual South Bay Workforce Investment Board Quarterly Summary City Manager Quarterly CONSENT ORDINANCES Second reading - Amendment to Tobacco Retailers License to include Flavored Tobacco ban across all Retailers City Clerk Council Direction May 14, 2019 PUBLIC HEARINGS – 7:30 PM Public Hearing on the Annual Levy for the Sewer Charge and Engineer’s Report Acting Public Works Director Annual MUNICIPAL MATTERS Consideration of Special Event Fee Waiver Request for Best Day Foundation Beach Day Events on June 15 – 16 and September 14 – 15, 2019 Community Resources Manager Staff Request Apr 25, 2019 Removal of the Joint Trash Compactor in Parking Lot A; Requirement of Individual containers and enclosures for Pier Plaza businesses; and Adoption Athens Organic rates Environmental Analyst Staff Request Apr 17, 2019 Ordinance modifying the Hermosa Beach Municipal Code to retire the Emergency Preparedness Advisory Commission Emergency Management Coordinator Council Direction Apr 23, 2019 Resolution establishing City Clerk ceremonial salary adjustment beyond November 2019 City Attorney / Assistant to the City Manager Staff Request Apr 23, 2019 Consideration of the contract extension with Beach Cities Transit Community Development Director Staff Request Feb 19, 2019 MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS – CITY COUNCIL Updates from City Council Ad Hoc Subcommittees and Standing Committee Delegates/Alternates Councilmembers Ongoing OTHER MATTERS – CITY COUNCIL Tentative Future Agenda City Manager Ongoing 2 WEDNESDAY, JUNE 5, 2019 @ 6:00 PM TRI-AGENCY STUDY SESSION: YOUTH HEALTH ISSUES JUNE 11, 2019 @ 6:00 PM INITIAL DATE CLOSED SESSION JUNE 11, 2019 @ 7:00 PM PRESENTATIONS MIRA COSTA HIGH SCHOOL GREEN TEAM ANNOUNCED AS FINALIST IN GLOBAL WASTE REDUCTION COMPETITION BICYCLE DIVERSION PROGRAM CONSENT CALENDAR City Council Minutes City Clerk Ongoing Check Registers Finance Director Ongoing Recommendation to receive and file the action minutes of the Parks, Recreation and Community Resources Advisory Commission meeting of May 7, 2019 Community Resources Manager Ongoing Adoption of the 2019-20 Appropriation Limit Finance Director Annual PUBLIC HEARINGS – 7:30 PM Adoption of 2019-20 Budget Finance Director Annual Public Hearing – Hermosa Beach Landscaping and Street Lighting District Fiscal Year 2018-19 Acting Public Works Director Annual MUNICIPAL MATTERS Document Retention Policy City Clerk Staff Request Nov. 28, 2018 Resolution adding Ballot Measure for Appointed City Clerk for November 2019 Election City Attorney Council Direction Jan. 22, 2018 Resolution adding Ballot Measures for November 2019 Election City Attorney Council Direction Approval of the Rotary Club Lease Agreement Community Resources Manager Staff Request Apr 25, 2019 Update on bicycle infrastructure implementation & Next Steps Environmental Analyst Council Direction June 2018 MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS – CITY COUNCIL Updates from City Council Ad Hoc Subcommittees and Standing Committee Delegates/Alternates Councilmembers Ongoing OTHER MATTERS – CITY COUNCIL Tentative Future Agenda City Manager Ongoing JUNE 25, 2019 @ 6:00 PM NO MEETING DUE TO LACK OF QUORUM 3 WEDNESDAY, JULY 3, 2019 @ 6:00 PM NO STUDY SESSION DUE TO JULY 4TH HOLIDAY JULY 9, 2019 @ 6:00 PM INITIAL DATE CLOSED SESSION JULY 9, 2019 @ 7:00 PM CONSENT CALENDAR City Council Minutes City Clerk Ongoing Check Registers Finance Director Ongoing Revenue Report, Expenditure Report and CIP Report by Project for May 2019 Finance Director Ongoing City Treasurer’s Report and Cash Balance Report for May 2019 City Treasurer Ongoing Recommendation to receive and file the action minutes of the Parks, Recreation and Community Resources Advisory Commission meeting of June 4, 2019 Community Resources Manager Ongoing Recommendation to receive and file the action minutes of the Planning Commission meeting of June 18, 2019 Community Development Director Ongoing Planning Commission Tentative Future Agenda Items Community Development Director Ongoing PUBLIC HEARINGS – 7:30 PM Public Hearing to review delinquent solid waste collection (refuse) charges for consideration of placing said charges on the property tax rolls as a special assessment. The assessment would affect only those properties with refuse bills delinquent as of March 31, 2019 City Manager Annual MUNICIPAL MATTERS Consideration of direction to the Downtown Enhancement Subcommittee or other subcommittee, to develop the following for city council approval: (1) an ordinance to reduce and eliminate the sale and use of single use plastics in hermosa beach; and (2) letters of support for legislative and congressional efforts to achieve the same objective across California and nationwide (supported by Massey, Duclos, Campbell and Armato) Environmental Analyst Other Matters Nov 27, 2018 Mar 12, 2019 Recommended Updates to the Special Event Policy Including the Special Event Fee Waiver Policy Community Resources Manager Council Direction 2018 Award of Contract for the Community Theater Needs Assessment Community Resources Manager Council Direction Measure H Grant Acceptance Assistant to the City Manager Staff Request Dec. 17, 2018 Award of Contract for On-Call Traffic Engineering Services Acting Public Works Director Staff Request June 2018 MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS – CITY COUNCIL Updates from City Council Ad Hoc Subcommittees and Standing Committee Delegates/Alternates Councilmembers Ongoing OTHER MATTERS – CITY COUNCIL Tentative Future Agenda City Manager Ongoing THURSDAY, JULY 18, 2019 @ 6:00 PM JOINT MEETING WITH ALL BOARDS AND COMMISSIONS 4 JULY 23, 2019 @ 6:00 PM INITIAL DATE CLOSED SESSION JULY 23, 2019 @ 7:00 PM PRESENTATIONS LOS ANGELES COUNTY FIRE SERVICES AND MCCORMICK AMBULANCE QUARTERLY UPDATE UPDATE FROM VECTOR CONTROL DELEGATE JIM FASOLA CONSENT CALENDAR City Council Minutes City Clerk Ongoing Check Registers Finance Director Ongoing Revenue Report, Expenditure Report and CIP Report by Project Finance Director Ongoing City Treasurer’s Report and Cash Balance Report City Treasurer Ongoing Cancellation of Certain Checks City Treasurer Ongoing Public Works Project Status Report Acting Public Works Director Ongoing Recommendation to receive and file the action minutes of the Planning Commission meeting of July 16, 2019 Community Development Director Ongoing Planning Commission Tentative Future Agenda Items Community Development Director Ongoing Recommendation to receive and file the action minutes of the Public Works Commission meeting of May 15, 2019. Acting Public Works Director Ongoing Recommendation to receive and file the action minutes of the Emergency Preparedness Advisory Commission meeting of May 6, 2019 Emergency Management Coordinator Ongoing MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS – CITY COUNCIL Updates from City Council Ad Hoc Subcommittees and Standing Committee Delegates/Alternates Councilmembers Ongoing OTHER MATTERS – CITY COUNCIL Tentative Future Agenda City Manager Ongoing 5 PENDING STRATEGIC PLAN ITEMS STATUS / TENTATIVE MEETING DATE Update Personnel Policies Human Resources Manager Beach Policy/Regulations (Continued from meeting of October 27, 2016) Community Resources Manager Alternative Fuel Transportation Report, Nov. 2016 Environmental Analyst CCA Direction, Dec. 2016 Environmental Analyst PENDING NEW ITEMS STATUS / TENTATIVE MEETING DATE Initial Report on Options and Strategies for Installing a Permanent Carousel or other Family Friendly Features at the Entry Point to Pier Plaza. In Cooperation with the Chamber of Commerce, this would include a Preliminary Cost Benefit Analysis and Implementation of the City Decision Making Tool (supported by Duclos and Fangary) Initiated by: Other Matters Feb. 9, 2016 Acting Public Works Director Tree ordinance with respect to tree removal Initiated by: Staff Request Dec. 2016 Acting Public Works Director Consideration of re-establishing, on an as needed basis, both funding and discretion for the director of Public Works to contract services to pump major beach storm outfalls drains prior to anticipated major storm events (supported by Duclos, Armato and Petty) Initiated by: Other Matters Feb. 14, 2017 Acting Public Works Director Policy discussion regarding city responsibilities and expectations when donations are made to city Initiated by: Council Direction May 24, 2017 Finance Director Consideration of a position letter on federal gun control legislation (supported by Fangary, Armato and Massey) Initiated by: Other Matters Mar. 27, 2018 Assistant to the City Manager Report on Phase II of Library Assessment including Location Alternatives, Initiated by: Staff Request Community Resources Manager On hold until we can secure funding for library improvements or rebuild Parking Lot D (Manhattan Ave and 14th Street) Final Designs Initiated by: Staff Request Aug. 2018 Environmental Analyst Consent for use of “Lot B” for construction staging area for Pier/Strand project Initiated by: Staff Request Dec. 17, 2018 Community Development Director Short Term Vacation Rentals in Commercial Zones Initiated by: Staff Request Jan. 22, 2019 Community Development Director City Manager Updates 05-14-19 Access Hermosa Working Group Transition In October 2018, Council provided direction to focus the Access Hermosa Working Group on the task of assisting the Public Works Department with the development of an ADA Transition Plan for the City. At the April Access Hermosa meeting, the Group was formally introduced to the task of the ADA transition plan. The Group is currently reviewing the ADA Accessibility Assessment reports that were prepared by an ADA consultant to evaluate each of the City’s public buildings. The Group will be meeting again the first week of June. Following that meeting, staff can present a tentative timeline for review of the Draft ADA transition plan by the Public Works Commission and City Council. Update on H2O Hotel Project Regarding questions about 1401 Hermosa Avenue (the vacant commercial building at 14th and Hermosa Avenue owned by Raju Chhabria): The owner received permits for a remodel and refresh of the building in 2016, those permits have expired. Inquiries from potential buyers include a recent inquiry from a developer who has an option on the property interested in implementing a similar project to remodel and upgrade to this building. Nothing has been confirmed or formally submitted to reinstate that permit, or regarding new potential ownership or tenancy. (This was reported to Council in the Friday newsletter update two weeks ago) Mr. Chhabria and his team have also indicated that the potential sale of this property will help them with cash flow/financing issues contributing to the slow progress in completing the H2O Hotel project. Other commercial properties owned by Mr. Chhabria include 1242 Hermosa Avenue the recently remodeled and improved building that has several commercial tenants, and 205 Pier Avenue a newer building with commercial tenancies including upper floor offices. These also have been marketed for sale. Drug Take Back Event On Saturday April 27, the DEA took for destruction, approximately 210 lbs of prescription drugs that our agency collected over the past 6 months. On Saturday alone, approximately 30 lbs of prescription drugs were collected.