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HomeMy WebLinkAbout10-10-19 - Agenda Pkg - Adj Regular CC MtgThursday, October 10, 2019 6:00 PM City of Hermosa Beach City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Council Chambers City Council Mayor Stacey Armato Mayor Pro Tem Mary Campbell Councilmembers Hany S. Fangary Justin Massey Jeff Duclos Adjourned Meeting Agenda Closed Session - 6:00 PM Open Session - 7:00 PM Executive Team Viki Copeland, Finance Director Lucho Rodriguez, Acting Public Works Director Sharon Papa, Police Chief Ken Robertson, Community Development Director Vanessa Godinez, Human Resources Manager Kelly Orta, Community Resources Manager City Clerk Elaine Doerfling City Treasurer Karen Nowicki City Attorney Mike Jenkins Suja Lowenthal, City Manager Nico De Anda-Scaia, Assistant to the City Manager October 10, 2019City Council Adjourned Meeting Agenda 6:00 P.M. - CLOSED SESSION (LOCATION: Meetings convene in the Council Chambers and move to the Second Floor Conference Room after Public Comment) CALL TO ORDER IN COUNCIL CHAMBERS ROLL CALL PUBLIC COMMENT RECESS TO CLOSED SESSION IN SECOND FLOOR CONFERENCE ROOM 1.19-0660 MINUTES: Approval of minutes of the following Closed Session meetings. a)September 10, 2019 b)October 2, 2019 2.19-0661 PUBLIC EMPLOYEE PERFORMANCE EVALUATION Government Code Section 54957 Title: City Manager (annual review) ADJOURNMENT OF CLOSED SESSION Page 2 City of Hermosa Beach Printed on 10/4/2019 October 10, 2019City Council Adjourned Meeting Agenda 7:00 P.M. - REGULAR AGENDA All council meetings are open to the public. PLEASE ATTEND. The Council receives a packet with detailed information and recommendations on nearly every agenda item. City Council agenda packets are available for your review on the City's website located at www.hermosabch.org. Complete agenda packets are also available for public inspection in the City Clerk's office. During the meeting, a packet is also available in the Council Chambers foyer or you can access the packet at our website, www.hermosabch.org, on your laptop, tablet or smartphone through the wireless signal available in the City Council chambers - Network ID: CHB-Guest, Password: chbguest To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices (ALD) will be available for check out at the meeting. If you require special assistance to participate in this meeting, you must call or submit your request in writing to the Office of the City Clerk at (310) 318-0203 at least 48 hours prior to the meeting. Oral and Written Communication Persons who wish to have written materials included in the agenda packet at the time the agenda is published on the City's website must submit the written materials to the City Manager's office by email (anny@hermosabch.org) or in person by noon of the Tuesday, one week before the meeting date. Written materials pertaining to matters listed on the posted agenda received after the agenda has been posted will be added as supplemental materials under the relevant agenda item on the City's website at the same time as they are distributed to the City Council by email. Supplemental materials may be submitted via eComment (instructions below) or emailed to anny@hermosabch.org. Supplemental materials must be received before 4:00 p.m. on the date of the meeting to ensure Council and staff have the ability to review materials prior to the meeting. Supplemental materials submitted after 4:00 p.m. on the date of the meeting or submitted during the meeting will be posted online the next day. Submit Supplemental eComments in three easy steps: Note: Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information (i.e. phone numbers, addresses, etc) that you do not want to be published. 1. Go to the Agendas/Minutes/Video webpage and find the meeting you’d like to submit comments on. Click on the eComment button for your selected meeting. 2. Find the agenda item for which you would like to provide a comment. You can select a specific agenda item/project or provide general comments under the Oral/Written Communications item. 3. Sign in to your SpeakUp Hermosa Account or as a guest, enter your comment in the field provided, provide your name, and if applicable, attach files before submitting your comment. Public Participation Speaker Cards: If you wish to speak during Public Participation, please fill out a speaker card at the meeting. The purpose of the speaker card is to streamline and better organize our public comment process to ensure names of speakers are correctly recorded in the minutes and where appropriate, to provide contact information for staff follow-up. Page 3 City of Hermosa Beach Printed on 10/4/2019 October 10, 2019City Council Adjourned Meeting Agenda CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL CLOSED SESSION REPORT ANNOUNCEMENTS APPROVAL OF AGENDA PROCLAMATIONS / PRESENTATIONS a)19-0657 PRESENTATION FROM SAM KUHR ON BREAST CANCER AWARENESS b)19-0658 CHAMBER OF COMMERCE PRESENTS DONATION CHECK TO HERMOSA BEACH NON-PROFITS MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER a)19-0669 UPDATE ON STAFFING/RECRUITING b)19-0670 UPDATE ON POLICE DEPARTMENT DOWNTOWN SUBSTATION c)19-0671 ELECTRIC VEHICLE CHARGING STATION INSTALLATIONS AT PARKING LOT C AND CITYWIDE UPDATE d)19-0672 INSB (INTEROPERABILITY NETWORK OF THE SOUTH BAY) DIGITAL RADIO SYSTEM LAUNCH PUBLIC PARTICIPATION: Although the City Council values your comments, the Brown Act generally prohibits the Council from taking action on any matter not listed on the posted agenda as a business item. Page 4 City of Hermosa Beach Printed on 10/4/2019 October 10, 2019City Council Adjourned Meeting Agenda 1. ORAL AND WRITTEN COMMUNICATIONS: If you wish to provide public comment, please fill out a speaker card to ensure names of speakers are correctly recorded in the minutes and where appropriate, to provide contact information for staff follow-up. This is the time for members of the public to address the City Council on any items within the Council's jurisdiction not on this agenda, on items on this agenda as to which public comment will not be taken (Miscellaneous Items and Reports – City Council and Other Matters), or to request the removal of an item from the consent calendar. Public comments on the agenda items called Miscellaneous Reports and Other Matters will only be heard at this time. Comments on public hearing items are heard only during the public hearing. Members of the audience may also speak: 1) during discussion of items removed from the Consent Calendar; 2) during Public Hearings; and, 3) during discussion of items appearing under Municipal Matters. Comments from the public are limited to three minutes per speaker. The City Council acknowledges receipt of the written communications listed below. No action will be taken on matters raised in written communications. The Council may take action to schedule issues raised in oral and written communications for a future agenda. Citizens with comments regarding City management or departmental operations are requested to submit those comments to the City Manager. 2. CONSENT CALENDAR: The following more routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless a Council member removes an item from the Consent Calendar. Items removed will be considered under Agenda Item 4, with public comment permitted at that time. a)REPORT 19-0656 CITY COUNCIL MEETING MINUTES (Interim Deputy City Clerk Carol Cowley) Recommendation:Staff recommends that the City Council approve the minutes of the Adjourned Regular meeting of September 24, 2019. 9-24-2019 CC Reg MinAttachments: b)REPORT 19-0639 CHECK REGISTERS (Finance Director Viki Copeland) Recommendation:Staff recommends that the City Council ratify the following check registers. 1. 09-17-19 2. 09-19-19 3. 09-26-19 Attachments: c)REPORT 19-0663 ACTION MINUTES OF THE PARKS, RECREATION AND COMMUNITY RESOURCES ADVISORY COMMISSION MEETINGS OF SEPTEMBER 3, 2019 AND THE Page 5 City of Hermosa Beach Printed on 10/4/2019 October 10, 2019City Council Adjourned Meeting Agenda JOINT STUDY SESSION OF SEPTEMBER 4, 2019 Recommendation:Staff recommends that the City Council receive and file the action minutes of the following Parks, Recreation and Community Resources Advisory Commission meetings: 1. Regular meeting of September 3, 2019; and 2. Joint Study Session of September 4, 2019. 1. Minutes of September 3, 2019 2. Minutes of September 4, 2019 Attachments: 3. CONSENT ORDINANCES a)REPORT 19-0665 ORDINANCE NO. 19-1395 - “AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING VARIOUS SECTIONS OF THE HERMOSA BEACH MUNICIPAL CODE TO ESTABLISH A TWO-YEAR PILOT PROGRAM TO REGULATE THE RENTAL OF EXISTING NONCONFORMING RESIDENTIAL PROPERTIES THAT ARE LOCATED IN COMMERCIAL ZONING DISTRICTS FOR FEWER THAN THIRTY DAYS” (City Clerk Elaine Doerfling) Recommendation:The City Clerk recommends that the City Council waive full reading and adopt by title Ordinance No. 19-1395. 1. 19-1395 Short-Term Rentals-Redline.pdf 2. 19-1395 Short-Term Rentals Attachments: b)REPORT 19-0666 ORDINANCE NO. 19-1397 - “AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING CHAPTER 12.36 OF THE HERMOSA BEACH MUNICIPAL CODE AND AMENDING CHAPTER 1.10 TO SUBJECT VIOLATIONS OF CHAPTER 12.36 TO ADMINISTRATIVE PENALTY PROCEDURES” (City Clerk Elaine Doerfling) Recommendation:The City Clerk recommends that the City Council waive full reading and adopt by title Ordinance No. 19-1397. 19-1397 Tree OrdinanceAttachments: 4. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION * Public comments on items removed from the Consent Calendar. 5. PUBLIC HEARINGS - TO COMMENCE AT 7:30 P.M. a)REPORT 19-0651 CITY COUNCIL REVIEW AND RECONSIDERATION OF THE PLANNING COMMISSION DECISION TO DENY A REQUEST FOR A PRECISE DEVELOPMENT PLAN AND PARKING PLAN FOR A SIX-UNIT MOTEL PROJECT BY CONSTRUCTING A NEW THREE-STORY, DETACHED 2,744 SQUARE FOOT COMMERCIAL Page 6 City of Hermosa Beach Printed on 10/4/2019 October 10, 2019City Council Adjourned Meeting Agenda BUILDING CONTAINING FIVE UNITS, TO BE CONSTRUCTED BEHIND THE EXISTING 1,841 SQUARE FOOT SINGLE-FAMILY RESIDENCE WHICH WILL BE CONVERTED TO AN ADDITIONAL UNIT AND A PARKING PLAN TO ALLOW THE 6-SPACE PARKING REQUIREMENT TO BE MET WITH 4 ON-SITE SPACES (INCLUDING 1 TANDEM SPACE) PLUS FEES IN-LIEU FOR 2 SPACES, ON A 4,023 SQUARE FOOT LOT IN THE C-2 (RESTRICTED COMMERCIAL) ZONING DISTRICT AT 70 10TH STREET; AND CONSIDERATION OF A MITIGATED NEGATIVE DECLARATION (Community Development Director Ken Robertson) Recommendation:Staff recommends that the City Council continue the public hearing to the October 22, 2019 City Council meeting after taking public comment for the project located at 70 10th Street. 6. MUNICIPAL MATTERS a)REPORT 19-0664 APPROVAL OF THE PARKS, RECREATION AND COMMUNITY RESOURCES ADVISORY COMMISSION’S RECOMMENDED SPECIAL EVENT FEE WAIVER GRANT POLICY; IMPLEMENTATION IN 2020; AND AFFIRMATION THAT NO ADDITIONAL FEE WAIVERS WILL BE GRANTED FOR 2019 (Community Resources Manager Kelly Orta) Recommendation:Staff recommends that the City Council affirm the Parks, Recreation and Community Resources Advisory Commission's recommendations on the proposed Special Event Fee Waiver Policy, including: 1. Approval of the proposed policy; 2. Implementation of the proposed policy for events held in 2020; and 3. Affirmation that no additional fee waivers will be granted for 2019. Proposed Special Event Fee Waiver PolicyAttachments: b)REPORT 19-0668 LOS ANGELES COUNTY FIRE DEPARTMENT 2020 BALLOT MEASURE OPT-IN FOR THE CITY OF HERMOSA BEACH (City Manager Suja Lowenthal) Recommendation:Staff recommends that the City Council: 1. Approve the City of Hermosa Beach to opt into the Los Angeles County Fire Department 2020 ballot measure allowing City of Hermosa Beach residents to vote on the approval/denial of the special tax to provide critical funding for fire protection and emergency medical services; and 2. Approve Resolution XX-XXX approving the City of Hermosa Beach's opt into the Los Angeles County Fire Department March or November 2020 special tax ballot measure. 1. 2019 LA County Fire 2020 Opt-in Ballot Measure Resolution_101019 2. LA County Fire Outreach document 3. LA County Fire Ballot Measure website and survey link Attachments: Page 7 City of Hermosa Beach Printed on 10/4/2019 October 10, 2019City Council Adjourned Meeting Agenda c)REPORT 19-0645 RECOMMENDATION TO APPROVE THE FIRST AMENDMENT TO THE AGREEMENT FOR ON-CALL PROFESSIONAL ENGINEERING DESIGN SERVICES WITH PSOMAS (Acting Public Works Director Lucho Rodriguez) Recommendation:Staff recommends that the City Council: 1. Approve the first Amendment to the existing on-call agreement with PSOMAS to complete design of Capital Improvement Project (CIP) 421 Annual Sewer Improvements, increasing the agreement by $75,000 to a new not-to-exceed amount of $375,000; and 2. Authorize the Mayor to execute and the City Clerk to attest the attached amendment, subject to approval by the City Attorney. 1. PSOMAS Proposal for Design of CIP 421.pdf 3. On-Call Agreement with PSOMAS.pdf 2. Draft Amendment between the City and PSOMAS.pdf 4. Map of Sewer Segments for CIP 416 and CIP 421.pdf Attachments: d)REPORT 19-0673 AWARD OF PROFESSIONAL SERVICES AGREEMENTS TO PROVIDE ON-CALL ARCHITECTURAL SERVICES (Acting Public Works Director Lucho Rodriguez) Recommendation:Staff recommends that the City Council: 1. Award Professional Services Agreements to Adrian Gaus Architects, Inc., TAG The Albert Group Architects, and West Group Designs to provide on-call architectural services to the City of Hermosa Beach for three years with the option to extend for up to two additional one-year terms; and 2. Authorize the Mayor to execute and the City Clerk to attest the Professional Services Agreement(s) subject to approval by the City Attorney. 1. RFQ 19-08: On Call Architectural Services 2a. Proposal - Adrian Gaus Architects 2b. Proposal - TAG The Albert Group Architects 2c. Proposal - West Group Designs 3d. Fee Schedule - Adrian Gaus Architects 3e. Fee Schedule - TAG The Albert Group Architects 3f. Fee Schedule - West Group Designs 4. Sample Agreement for Architectural Services Attachments: 7. MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS - CITY COUNCIL a)19-0659 UPDATES FROM CITY COUNCIL AD HOC SUBCOMMITTEES AND STANDING COMMITTEE DELEGATES/ALTERNATES 8. OTHER MATTERS - CITY COUNCIL Requests from Councilmembers for possible future agenda items. No discussion or debate of these requests shall be undertaken; the sole action is whether to schedule the item for consideration on a future agenda. No public comment will be taken. Page 8 City of Hermosa Beach Printed on 10/4/2019 October 10, 2019City Council Adjourned Meeting Agenda Councilmembers should consider the city's work plan when considering new items. a)19-0667 TENTATIVE FUTURE AGENDA ITEMS Recommendation:Staff recommends that the City Council receive and file the tentative future agenda items. Tentative Future Agenda.pdfAttachments: ADJOURNMENT Page 9 City of Hermosa Beach Printed on 10/4/2019 October 10, 2019City Council Adjourned Meeting Agenda FUTURE MEETINGS AND CITY HOLIDAYS CITY COUNCIL MEETINGS: October 22, 2019 - Tuesday - 6:00 PM - Closed Session, 7:00 PM - City Council Meeting November 12, 2019 - Tuesday - 6:00 PM - Closed Session, 7:00 PM - City Council Meeting November 18, 2019 - Monday - Adjourned Regular Meeting: 6:00 PM - Closed Session and 7:00 PM - City Council Meeting November 21, 2019 - Thursday - Adjourned Regular Meeting: 6:00 PM - Mayor Rotation November 26, 2019 - Tuesday - No Meeting (Re-scheduled to Nov. 18) December 4, 2019 - Wednesday - Adjourned Regular Meeting: 6:00 PM - Study Session December 10, 2019 - Tuesday - No Meeting (Re-scheduled to Dec. 12) December 12, 2019 - Thursday - Adjourned Regular Meeting: 6:00 PM - Closed Session and 7:00 PM - City Council Meeting December 24, 2019 - Tuesday - No Meeting (Dark) BOARDS, COMMISSIONS AND COMMITTEE MEETINGS: October 15, 2019 - Tuesday - 7:00 PM - Planning Commission Meeting November 5, 2019 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting November 19, 2019 - Tuesday - 7:00 PM - Planning Commission Meeting November 20, 2019 - Wednesday - 7:00 PM - Public Works Commission Meeting December 3, 2019 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting December 9, 2019 - Tuesday - 7:00 PM - Planning Commission Meeting CITY OFFICES CLOSED FRIDAY-SUNDAY AND ON THE FOLLOWING DAYS: November 11, 2019 - Monday - Veteran's Day November 28, 2019 - Thursday, Thanksgiving Day December 25, 2019 - Wednesday - Christmas Day January 1, 2020 - Wednesday - New Year's Day (2020) Page 10 City of Hermosa Beach Printed on 10/4/2019 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 19-0657 Honorable Mayor and Members of the Hermosa Beach City Council Adjourned Regular Meeting of October 10, 2019 PRESENTATION FROM SAM KUHR ON BREAST CANCER AWARENESS City of Hermosa Beach Printed on 10/4/2019Page 1 of 1 powered by Legistar™ City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 19-0658 Honorable Mayor and Members of the Hermosa Beach City Council Adjourned Regular Meeting of October 10, 2019 CHAMBER OF COMMERCE PRESENTS DONATION CHECK TO HERMOSA BEACH NON-PROFITS City of Hermosa Beach Printed on 10/4/2019Page 1 of 1 powered by Legistar™ City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 19-0669 Honorable Mayor and Members of the Hermosa Beach City Council Adjourned Regular Meeting of October 10, 2019 UPDATE ON STAFFING/RECRUITING City of Hermosa Beach Printed on 10/4/2019Page 1 of 1 powered by Legistar™ City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 19-0670 Honorable Mayor and Members of the Hermosa Beach City Council Adjourned Regular Meeting of October 10, 2019 UPDATE ON POLICE DEPARTMENT DOWNTOWN SUBSTATION City of Hermosa Beach Printed on 10/4/2019Page 1 of 1 powered by Legistar™ City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 19-0671 Honorable Mayor and Members of the Hermosa Beach City Council Adjourned Regular Meeting of October 10, 2019 ELECTRIC VEHICLE CHARGING STATION INSTALLATIONS AT PARKING LOT C AND CITYWIDE UPDATE City of Hermosa Beach Printed on 10/4/2019Page 1 of 1 powered by Legistar™ City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 19-0672 Honorable Mayor and Members of the Hermosa Beach City Council Adjourned Regular Meeting of October 10, 2019 INSB (INTEROPERABILITY NETWORK OF THE SOUTH BAY) DIGITAL RADIO SYSTEM LAUNCH City of Hermosa Beach Printed on 10/4/2019Page 1 of 1 powered by Legistar™ City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 19-0656 Honorable Mayor and Members of the Hermosa Beach City Council Adjourned Regular Meeting of October 10, 2019 CITY COUNCIL MEETING MINUTES (Interim Deputy City Clerk Carol Cowley) Recommended Action: Staff recommends that the City Council approve the minutes of the Adjourned Regular meeting of September 24, 2019. Attachments: September 24, 2019 Minutes Submitted by: Carol Cowley, Interim Deputy City Clerk Noted: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 10/4/2019Page 1 of 1 powered by Legistar™ City of Hermosa Beach City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Regular Meeting Minutes Tuesday, September 24, 2019 7:00 PM Location: Council Chambers City Council Mayor Stacey Armato Mayor Pro Tem Mary Campbell Councilmembers Hany S. Fangary Justin Massey Jeff Duclos City Council Regular Meeting Minutes September 24, 2019 City of Hermosa Beach Page 2 of 11 Approved: 10/10/2019 CALL TO ORDER The meeting was called to order at 7:05 pm. PLEDGE OF ALLEGIANCE Jim Fasola led the flag salute. ROLL CALL Present: Councilmembers: Armato, Campbell, Duclos, Fangary, Massey, Mayor Armato CLOSED SESSION REPORT There was no closed session ANNOUNCEMENTS Councilmember Massey attended “Beginning with Hello” week at Valley School which is a program sponsored by Sandyhook Promise, that hopes to teach kids to reach out to each other in hopes of instilling social well-being. \ Mayor Armato made the following announcements: September 24, 2019 is National Voter Registration Day Saturday, September 28, 2019 and Sunday, September 29th, the public has the opportunity to participate in a mock election at the Clark Center for hands-on experience with the new voting devices in a simulated vote center. Hermosa Heroes Pancake Breakfast is Saturday, September 28, 2019 from 8:00 am to Noon at the Lifeguard headquarters on Pier Plaza Three candidates’ debates have been scheduled for Monday, September 30, 2019, Monday, October 7th and Wednesday, October 16th. All of the debates will begin at 7:00 pm in the Council Chambers. National Coffee with a Cop day event is scheduled for October 2 nd from 8:00 am to 10:00 am on Pier Plaza. Hermosa Beach Murals Project will be unveiling Mural #9 “Beatnik Alley” on Wednesday, October 23rd at 6:00 pm. A fundraiser reception will be held at Waterman’s from 6:30 pm to 8:30 pm. APPROVAL OF AGENDA Mayor Pro Tem Campbell moved, and second by Councilmember Duclos, to approve the agenda as presented. PROCLAMATIONS / PRESENTATIONS a)RECOGNIZING BARRY WARNER AND E. THOMAS MORONEY FOR THEIR SERVICE ON THE CIVIL SERVICE BOARD AND ROBERT ROSENFELD FOR HIS SERVICE ON THE PARKS, RECREATION & COMMUNITY RESOURCES ADVISORY COMMISSION The City Council presented outgoing board members Barry Warner and E. Thomas Moroney with plaques recognizing their many years of service on the Civil Service Board; and outgoing commissioner Robert Rosenfeld for his 12 years of service on the Parks, Recreation & Community Resources Advisory Commission. City Council Regular Meeting Minutes September 24, 2019 City of Hermosa Beach Page 3 of 11 Approved: 10/10/2019 b) PROCLAMATION DECLARING OCTOBER 2, 2019 AS CLEAN AIR DAY IN THE CITY OF HERMOSA BEACH Mayor Armato presented Angela Babcock from the Clean Air Coalition with a proclamation declaring October 2, 2019 as Clean Air Day in the City of Hermosa Beach, MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER a)UPDATE FROM JIM FASOLA - CITY DELEGATE TO THE LOS ANGELES COUNTY WEST VECTOR & VECTOR-BORNE DISEASE CONTROL DISTRICT BOARD OF TRUSTEES The City Council heard an update from Jim Fasola. PUBLIC PARTICIPATION: 1. ORAL AND WRITTEN COMMUNICATIONS: The Following individuals addressed the City Council: Anthony Higgins Lauren Nakano Sarah Harper Jim Lissner Seena Sharp Raymond Jackson a)WRITTEN COMMUNICATION Recommendation:Staff recommends that the City Council receive and file the written communication. 2. CONSENT CALENDAR: Councilmember Massey moved, and second by Councilmember Duclos, to approve items (a) through (m) on the Consent Calendar. The motion carried. AYES: Councilmembers: Campbell, Duclos, Fangary, Massey, Mayor Armato. a)CITY COUNCIL MEETING MINUTES (Interim Deputy City Clerk Carol Cowley) Recommendation:Staff recommends that the City Council approve the following minutes: 1. Adjourned Regular meeting of September 4, 2019 2. Adjourned Regular meeting of September 10, 2019 3. Regular meeting of September 10, 2019 b) CHECK REGISTERS (Finance Director Viki Copeland) Recommendation:Staff recommends that the City Council ratify the following check registers. c)REVENUE REPORT, EXPENDITURE REPORT, AND CIP REPORT BY PROJECT FOR JULY City Council Regular Meeting Minutes September 24, 2019 City of Hermosa Beach Page 4 of 11 Approved: 10/10/2019 2019, UPDATED JUNE 2019 CIP REPORT BY PROJECT (Finance Director Viki Copeland) Recommendation:Staff recommends that the City Council receive and file the July 2019 Financial Reports and updated June 2019 CIP Report by Project. c)CITY TREASURER’S REPORT AND CASH BALANCE REPORT (City Treasurer Karen Nowicki) Recommendation:The City Treasurer recommends that the City Council receive and file the July 2019 City Treasurer's Report and Cash Balance Report. e)CANCELLATION OF CERTAIN CHECKS (City Treasurer Karen Nowicki) Recommendation:The City Treasurer recommends that the City Council approve cancellation of certain checks. f)ACCEPTANCE OF DONATIONS (Finance Director Viki Copeland) Recommendation:Staff recommends that the City Council accept the donations received by the City to be used for the purpose noted. g) PUBLIC WORKS PROJECT STATUS REPORT AS OF SEPTEMBER 18, 2019 (Acting Public Works Director Lucho Rodriguez) Recommendation:Staff recommends that the City Council receive and file the Public Works Project Status Report as of September 18, 2019. h) ACTION SHEET OF THE PLANNING COMMISSION MEETING OF SEPTEMBER 17, 2019 Recommendation:Staff recommends that the City Council receive and file the action sheet of the Planning Commission meeting of September 17, 2019. i)PLANNING COMMISSION TENTATIVE FUTURE AGENDA ITEMS (Community Development Director Ken Robertson) Recommendation:Staff recommends that the City Council receive and file the October 15, 2019 Planning Commission tentative future agenda items. j)SUBJECT: FINAL MAP NO. 76050 (C.U.P. CON NO. 18-6, PDP NO. 18-9) LOCATION: 821 LOMA DRIVE APPLICANT(S): HEIDI AND GREGORY ROTH REQUEST: TO ADOPT A RESOLUTION APPROVING FINAL PARCEL MAP FOR A TWO-UNIT RESIDENTIAL CONDOMINIUM PROJECT (Community Development Director Ken Robertson) Recommendation:Staff recommends that the City Council: 1. Approve Final Parcel Map No. 76050, which is consistent with the approved Vesting Tentative Parcel Map; and City Council Regular Meeting Minutes September 24, 2019 City of Hermosa Beach Page 5 of 11 Approved: 10/10/2019 2. Request the City Clerk to endorse the certificate for said map. k)SUBJECT: FINAL MAP NO. 78251 (C.U.P. CON NO. 19-3, PDP NO. 18-7) LOCATION: 945 15TH STREET APPLICANT(S): BEACH CITY CAPITAL MANAGEMENT, LLC. C/O JASON MULLER REQUEST: TO ADOPT A RESOLUTION APPROVING FINAL PARCEL MAP FOR A TWO-UNIT RESIDENTIAL CONDOMINIUM PROJECT (Community Development Director Ken Robertson) Recommendation:Staff recommends that the City Council: 1. Approve Final Parcel Map No. 78251, which is consistent with the approved Vesting Tentative Parcel Map; and 2. Request the City Clerk to endorse the certificate for said map. l)ACTION MINUTES OF THE PUBLIC WORKS COMMISSION MEETING OF July 17, 2019 Recommendation:Staff recommends that the City Council receive and file the action minutes of the Public Works Commission meeting of July 17, 2019. m)REAPPROPRIATION OF FUNDS FROM FY 2018-19 TO FY 2019-20, APPROPRIATION OF ITEMS NOT INCLUDED IN THE FY 2019-20 BUDGET, AND REVENUE REVISIONS (Finance Director Viki Copeland) Recommendation:Staff recommends that the City Council: 1. Reappropriate amounts in the attached Exhibit A to the Fiscal Year 2019-20 Budget Totals by fund are highlighted in the attachments. The General Fund amount is $699,213; 2. Appropriate amounts that were not included in the Fiscal Year 2019-20 Budget as shown in the attached Exhibit B in Fiscal Year 2019-20; and 3. Approve revenue revisions related to the reappropriations and new appropriation requests as shown in the attached Exhibit C. 3. CONSENT ORDINANCES a)ORDINANCE NO. 19-1395 - “AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING VARIOUS SECTIONS OF THE HERMOSA BEACH MUNICIPAL CODE TO ESTABLISH A TWO-YEAR PILOT PROGRAM TO REGULATE THE RENTAL OF EXISTING NONCONFORMING RESIDENTIAL PROPERTIES THAT ARE LOCATED IN COMMERCIAL ZONING DISTRICTS FOR FEWER THAN THIRTY DAYS” (City Clerk Elaine Doerfling) Recommendation:The City Clerk recommends that the City Council waive full reading and adopt by title Ordinance No. 19-1395. The following individuals addressed the City Council: Raymond Jackson Scott Hayes Moved by Councilmember Duclos, and Second by Mayor Pro Tem Campbell to adopt Ordinance No. 19-1395 by title only. City Council Regular Meeting Minutes September 24, 2019 City of Hermosa Beach Page 6 of 11 Approved: 10/10/2019 After lengthy discussion the original motion was withdrawn by Councilmember Duclos and Mayor Pro Tem Campbell. Councilmember Duclos moved, and second by Mayor Pro Tem Campbell, to re-introduce Ordinance No. 19-1395 as amended, by title only. The motion carried. AYES: Councilemmbers Campbell, Duclos, Fangary, Massey NOES: Mayor Armato b)ORDINANCE NO. 19-1396 - “AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING THE ZONING MAP FROM GENERAL COMMERCIAL (C-3) TO SINGLE-FAMILY RESIDENTIAL (R-1) TO BE CONSISTENT WITH THE PLAN HERMOSA LAND USE DESIGNATION OF LOW DENSITY RESIDENTIAL (LD) FOR PROPERTY LOCATED AT 820 9TH STREET, LEGALLY DESCRIBED AS LOT 17 OF TRACT NO. 5650, IN THE CITY OF HERMOSA BEACH, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA” (City Clerk Elaine Doerfling) Recommendation:The City Clerk recommends that the City Council waive full reading and adopt by title Ordinance No. 19-1396. Councilmember Fangary moved and second by Councilmember Massey to adopt Ordinance No. 19- 1396 by title only. The Motion carried. AYES: Councilmembers Campbell, Duclos, Fangary, Massey, Mayor Armato. 4. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION None. 5. PUBLIC HEARINGS - TO COMMENCE AT 7:30 P.M. a)PUBLIC HEARING TO CONSIDER THE PARKS, RECREATION AND COMMUNITY RESOURCES ADVISORY COMMISSION’S RECOMMENDATION TO APPROVE THE ADDITION OF THE FOLLOWING EVENTS TO THE 2019 SPECIAL EVENT CALENDAR: “VOLLEY4SOUND” ON THE BEACH VOLLEYBALL COURTS NORTH OF THE PIER ON SATURDAY, OCTOBER 19; THE “MIKE DOYLE CELEBRATION OF LIFE AND PADDLEOUT” AT THE PIERHEAD AND ON THE SOUTH SIDE OF THE PIER ON SUNDAY, OCTOBER 20; AND THE “BURPEE MILE” ON THE SOUTH SIDE OF THE PIER ON SATURDAY, DECEMBER 7 (Community Resources Manager Kelly Orta) Recommendation:Staff recommends that the City Council hold a public hearing to consider the Parks, Recreation and Community Resources Advisory Commission's recommendation to approve the addition of the following events to the 2019 Special Event Calendar: 1. "Volley4Sound" on the beach volleyball courts north of the Pier on Saturday, October 19; 2. The "Mike Doyle Celebration of Life and Paddle-Out" at the pierhead and on the south side of the Pier on Sunday, October 20; and 3. "The Burpee Mile" on the south side of the Pier on Saturday, December 7. Mayor Armato opened the public hearing. Nathan Luczynski addressed the City Council. Mayor Armato closed the public hearing. City Council Regular Meeting Minutes September 24, 2019 City of Hermosa Beach Page 7 of 11 Approved: 10/10/2019 Councilmember Duclos moved, and second by Mayor Pro Tem Campbell, to approve Staff’s recommendation to add the three events to the 2019 Special Event Calendar. The motion carried. AYES: Councilmembers Campbell, Duclos, Fangary, Massey, Mayor Armato. b)CERTIFICATE OF APPROPRIATENESS FOR A TENANT IMPROVEMENT WITHIN SUITE 101 OF THE BIJOU BUILDING, A HISTORICAL LANDMARK, LOCATED AT 1221 HERMOSA AVENUE AND DETERMINATION THAT THE PROJECT IS CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) (Continued from meeting of September 10, 2019)(Community Development Director Ken Robertson) Recommendation:Staff recommends the City Council: 1. Adopt Resolution No. 19-7213, thereby approving a Certificate of Appropriateness (CA 42) to allow a tenant improvement within Suite 101 of the Bijou Building, located at 1221 Hermosa Avenue within the General Commercial (C-2) zone; and 2. Determine this action is categorically exempt from the California Environmental Quality Act (CEQA). The Mayor opened the public hearing. There being no one wishing to speak, the Mayor closed the public hearing. Moved by Councilmember Massey, and second by Councilmember Duclos to adopt Resolution No. 19- 7213 approving a Certificate of Appropriateness to allow tenant improvements in Suite 101 of the Bijou Building, 1221 Hermosa Avenue. The motion carried. AYES: Councilmembers Campbell, Duclos, Fangary, Massey, Mayor Armato. c)VARIANCE 19-1- AN APPEAL OF THE PLANNING COMMISSION’S DENIAL OF A VARIANCE FROM THE MULTIPLE FAMILY RESIDENTIAL (R-3) OPEN SPACE ZONE PROVISIONS AND PARKING STANDARDS FOR A NEW SINGLE-FAMILY RESIDENCE LOCATED AT 1515 MONTEREY BOULEVARD AND DETERMINATION THAT THE PROJECT IS CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)(Community Development Director Ken Robertson) Recommendation:Staff recommends the City Council adopt Resolution No. 19-7214, thereby upholding the Planning Commission's denial of Variance 19-1, a request to allow a deviation in the open space provisions and parking standards of the Multiple Family Residential (R-3) zone, and determine this action is categorically exempt from the California Environmental Quality Act (CEQA). Councilmember Massey recused himself due to a potential conflict of interest and left the chamber. The Mayor opened the public hearing. Brandon Strauss on behalf of the applicant addressed the City Council and presented a PowerPoint of the project; after which the mayor closed the public hearing. Mayor Pro Tem Campbell moved, and second by Councilmember Fangary to adopt Resolution No. 19- 7214 Denying the Appeal and Upholding the Planning Commission’s Decision to Deny Variance 19-1. The motion carried. City Council Regular Meeting Minutes September 24, 2019 City of Hermosa Beach Page 8 of 11 Approved: 10/10/2019 AYES: Councilmembers Campbell, Duclos, Fangary, Mayor Armato. ABSENT: Councilmember Massey recused. d) CONSIDERATION OF AMENDMENTS TO THE CITY’S TREE ORDINANCE (Acting Director of Public Works Lucho Rodriguez) Recommendation:Staff recommends that the City Council 1. Introduce on first reading Ordinance No. 19-1397 amending Chapter 12.36 of the Hermosa Beach Municipal Code, the City's tree ordinance; and 2. Adopt Resolution No. 19-7215 amending the City's master fee schedule to include administrative fines for tree ordinance violations and application fees for tree removal permits. Councilmember Duclos moved, and second by Mayor Pro Tem Campbell to introduce Ordinance No. 19-1397 Amending Chapter 12.36 of the Hermosa Beach Municipal Code, the City’s Tree Ordinance by title only; and to adopt Resolution No. 19-7215. The motion carried. AYES: Councilmembers Campbell, Duclos, Fangary, Massey, Mayor Armato. Councilmember Duclos moved, and second by mayor Pro Tem Campbell, to extend the meeting to 11:00 pm. The motion carried. AYES: Councilmembers Campbell, Duclos, Fangary, Massey, Mayor Armato 6. MUNICIPAL MATTERS None. 7. MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS - CITY COUNCIL a) DESIGNATION OF VOTING DELEGATE & ALTERNATE FOR THE LEAGUE OF CALIFORNIA CITIES 2019 ANNUAL CONFERENCE AND CONSIDERATION OF THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE RESOLUTIONS (Assistant to the City Manager Nico De Anda-Scaia) Recommendation:Staff recommends that the City Council: 1. Designate a Voting Delegate and an alternate for the League of California Cities Annual Business Meeting scheduled for Friday, October 18, at the Long Beach Convention Center; and 2. Authorize the City Council's Voting Delegate to support the League of California Cities two General Assembly Resolutions. Moved by Councilmember Massey, and second by Councilmember Fangary, to appoint Mayor Pro Tem Campbell to be the Delegate, and Mayor Armato to be the Alternate for the League of California Cities Annual Business Meeting, and authorized the Voting Delegate to support the League’s two General Assembly Resolutions. b) APPOINTMENT OF COUNCILMEMBER TO SERVE AS DELEGATE TO THE INDEPENDENT CITIES ASSOCIATION (City Clerk Elaine Doerfling) City Council Regular Meeting Minutes September 24, 2019 City of Hermosa Beach Page 9 of 11 Approved: 10/10/2019 Recommendation:The City Clerk recommends that the City Council appoint one of its members to serve as the City's delegate to the Independent Cities Association (ICA). Moved by Councilmember Fangary, and second by Councilmember Duclos, to appoint Mayor Armato as the City’s Delegate, and Mayor Pro Tem Campbell to be the Alternate to the Independent Cities Association. The motion carried. AYES: Councilmembers Campbell, Duclos, Fangary, Massey, Mayor Armato. c) UPDATES FROM CITY COUNCIL AD HOC SUBCOMMITTEES AND STANDING COMMITTEE DELEGATES/ALTERNATES Mayor Pro Tem Campbell advised that she and some of city staff were on a panel for Leadership Hermosa about City governance and management. She was asked by the President of Leadership Hermosa to see if the City would want to engage in another meeting to check in on the progress. Councilmember Massey advised that the North School subcommittee in conjunction with the districts assembled the stakeholder advisory group and will continue to take steps to develop the Neighborhood Traffic Management Plan. He also attended a City School comeback meeting to discuss general topics including North School. The Downtown Subcommittee continues to meet and continues to focus on requests from retailers for lighting on upper Pier and Hermosa Avenue. Mayor Armato attended the LAX Roundtable meeting that continues to discuss any and all noise complaints; she will also be attending the Hawthorne Roundtable meeting regarding noise from the Hawthorne Airport. Councilmember Fangary thanked staff for the Hermosa median landscape changes and the Improvements to the bus stops with new benches and trash cans. He addressed the downtown area lights expressing his opinion that they might be overly bright for some of the dining areas, asking if the committee and look at adjusting the light levels. Discussion ensued. 8. OTHER MATTERS - CITY COUNCIL Councilmember Duclos addressed the issue of re-establishing funding and discretion for the Director of Public Works to contract services to pump the major beach storm drain outfalls prior to anticipated major storm events. City Manager Lowenthal responded to Councilmember Duclos’ concerns. Mayor Pro Tem Campbell asked about the refinement of the Hermosa Beach Logo concepts and asked when it would be appropriate to consider entry signage to the City; stating it would be nice to be in discussion about that as soon as it makes sense to do so. Councilmember Fangary asked about the October 2nd Study Session with the Coastal Commission and parking requesting background on how the City got to this point. He also asked for confirmation on the date the Holiday Parking Plan was going to be discussed. City Manager Lowenthal responded to Councilmember Fangary’s questions. City Council Regular Meeting Minutes September 24, 2019 City of Hermosa Beach Page 10 of 11 Approved: 10/10/2019 a) TENTATIVE FUTURE AGENDA ITEMS Recommendation:Staff recommends that the City Council receive and file the tentative future agenda items. ADJOURNMENT The meeting was adjourned at 10:54 pm to an Adjourned Meeting on Wednesday, October 2, 2019 beginning at 6:00 pm for a study session on the Coastal Zone Parking Assessment and Public-Private Partnership. ELAINE DOERFLING CITY CLERK City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 19-0639 Honorable Mayor and Members of the Hermosa Beach City Council Adjourned Regular Meeting of October 10, 2019 CHECK REGISTERS (Finance Director Viki Copeland) Recommended Action: Staff recommends that the City Council ratify the following check registers. Attachments: 1.Check Register 9/17/19 2.Check Register 9/19/19 3.Check Register 9/26/19 Respectfully Submitted by: Viki Copeland, Finance Director Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 10/4/2019Page 1 of 1 powered by Legistar™ 09/17/2019 Check Register CITY OF HERMOSA BEACH 1 3:58:03PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 92888 9/24/2019 CSULB FOUNDATION PO 34047 AMERINE/CRIME SCENE INVESTIGATION00349 001-2101-4317 724.00 Total : 724.0000349 92889 9/24/2019 ROSCOE, KIMBERLY ANN PO 34049 INSTRUCTOR PAYMENT/CLASS NO. 799520921 001-4601-4221 1,113.00 Total : 1,113.0020921 Bank total : 1,837.00 2 Vouchers for bank code :boa 1,837.00Total vouchers :Vouchers in this report 2 "I hereby certify that the demands or claims covered by the checks listed on pages 1 to 1 inclusive, of the check register for 9/17/19 are accurate funds are available for payment, and are in conformance to the budget." By Finance Director Date 10/1/19 2b (1) 09/19/2019 Check Register CITY OF HERMOSA BEACH 1 5:36:28PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 92890 9/19/2019 ACCELA INC INV-ACC47619 PO 4386/IMPLEMENTATION PROG PMT05817 715-4201-4201 16,709.33 Total : 16,709.3305817 92891 9/19/2019 AMERICAS TROPHY COMPANY PO 33728 MEMORIAL BENCH PLAQUE FOR PATRICIA GAZIN12470 001-6101-5402 187.79 Total : 187.7912470 92892 9/19/2019 AQUA FLO SI1420211 & SI420214 IRRIGATION SUPPLIES/AUG1909366 301-8699-4201 322.68 Total : 322.6809366 92893 9/19/2019 AT&T 248 134-9454 462 8 PD WHITE PAGES LISTING/SEP1900321 001-2101-4304 13.98 Total : 13.9800321 92894 9/19/2019 AT&T MOBILITY 287016141723X0914201 PUMPS/PW ADMIN/FANGARY/CELL PHONES/AUG1913361 001-4202-4304 153.27 001-1101-4304 23.77 Total : 177.0413361 92895 9/19/2019 ATHENS SERVICES 090319-FIESTA 2019 EXTRA PORTER SERVICE FOR FIESTA16660 001-3301-4201 1,684.62 Total : 1,684.6216660 92896 9/19/2019 ATHENS SERVICES 7094548 PD SHREDDING/AUG1916660 001-2101-4201 44.44 PD SHREDDING/SEP197237492 001-2101-4201 44.44 Total : 88.8816660 92897 9/19/2019 BRAUN LINEN SERVICE 1559084 to 1563723 PRISONER LAUNDRY/AUG1900163 001-2101-4306 251.46 Total : 251.4600163 92898 9/19/2019 BRONDYKE, CHRISTINE M PO 34024 CITATION NO. 43007960 OVERPAYMENT21495 001-3302 38.00 Total : 38.0021495 2b (2) 09/19/2019 Check Register CITY OF HERMOSA BEACH 2 5:36:28PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 92899 9/19/2019 CALIFORNIA WATER SERVICE Account 4286211111 WATER USAGE/JUL1900016 105-2601-4303 6,120.67 001-6101-4303 37,071.93 001-4204-4303 1,403.88 001-3304-4303 249.82 Total : 44,846.3000016 92900 9/19/2019 CLEAN ENERGY CE12228637 COMPRESSED NATURAL GAS/VEHICLES/AUG1909694 715-3109-4310 25.92 715-4601-4310 113.62 Total : 139.5409694 92901 9/19/2019 CORDOVA, JOHN PO 34052 EDUCATION REIMB/FALL 201914850 001-4202-4317 5,400.00 Total : 5,400.0014850 92902 9/19/2019 CPCA, CA POLICE CHIEFS ASSOC 13961 MCKINNON/SUCCEEDING AS A POLICE CHIEF00480 001-2101-4317 475.00 Total : 475.0000480 92903 9/19/2019 CPRS ID# 124374 SHATTUCK/MEMBERSHIP/DEC19-NOV2007700 001-4601-4315 150.00 Total : 150.0007700 92904 9/19/2019 CSULB FOUNDATION PO 33880 POELSTRA/CAHALAN/SIBBALD/EVIDENCE PROC00349 001-2101-4317 465.00 Total : 465.0000349 92905 9/19/2019 CUNNINGHAM, JUSTIN PO 34025 CITATIONS 30014931/33002399 OVERPAYMENT21494 001-3302 86.00 Total : 86.0021494 92906 9/19/2019 DEPARTMENT OF JUSTICE 400034 MAT REQ 768296/FINGERPRINTING/AUG1900364 001-1203-4251 320.00 Total : 320.0000364 92907 9/19/2019 DOYLE, LAURA C PO 33926 DISMISSED CITATION NO. 4300712721466 001-3302 53.00 Total : 53.0021466 09/19/2019 Check Register CITY OF HERMOSA BEACH 3 5:36:28PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 92908 9/19/2019 DPN SYSTEMS 19-006-A LOWENTHAL/CPR/AED CERTIFICATIONS16829 001-1201-4317 60.00 Total : 60.0016829 92909 9/19/2019 EASY READER Statement No. 4756 MAT REQ 868989/LEGAL ADS/AUG1900181 001-1121-4305 2,943.15 Total : 2,943.1500181 92910 9/19/2019 ELLEN, ALEXA PO 34028 DISMISSED CITATION NO. 4000385321503 001-3302 53.00 Total : 53.0021503 92911 9/19/2019 FIRST CALL STAFFING, INC.00709-165402 PW MGMT ANALYST TEMP W/E 9/1/1906344 001-4202-4112 1,664.00 Total : 1,664.0006344 92912 9/19/2019 FLORES, JULIE S PO 33927 CITATIONS 35010635/6 OVERPAYMENT21475 001-3302 56.00 Total : 56.0021475 92913 9/19/2019 FRONTIER 310-318-9210-0827185 JAIL AREA BREATHALYZER/SEP1919884 001-2101-4304 68.54 PERSONNEL FAX LINE/SEP19310-372-6373-0311045 001-1203-4304 55.63 EOC CABLE & INTERNET/SEP19323-159-2268-0924145 001-1201-4304 291.19 Total : 415.3619884 92914 9/19/2019 GAGLIA, MICK TR 805 PER DIEM/SHERMAN BLOCK SUPERVISORY~10306 001-2101-4312 150.00 Total : 150.0010306 92915 9/19/2019 GEIGER BROS 3985524 COFFEE WITH A COP/CUP HOLDERS/COASTERS19858 001-3302-4201 238.23 001-3302-4201 22.64 Total : 260.8719858 92916 9/19/2019 GENTRY GENERAL ENGINEERING Progress Payment 2 8TH ST. SIDEWALK ADA REPAIRS/AUG1921463 115-8173-4201 80,113.24 150-8173-4201 84,968.59 09/19/2019 Check Register CITY OF HERMOSA BEACH 4 5:36:28PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 92916 9/19/2019 (Continued)GENTRY GENERAL ENGINEERING21463 301-8173-4201 77,685.56 Total : 242,767.3921463 92917 9/19/2019 GORMAN, GARY M PO 33929 CITATION NO. 40005667 OVERPAYMENT21465 001-3302 30.00 Total : 30.0021465 92918 9/19/2019 GRAINGER 9281156175 REQ 987317/CLARK FIELD BACKUP BATTERY10836 001-6101-4309 184.67 Total : 184.6710836 92919 9/19/2019 GUERRERO, ROBERT J.July/August 2019 Inv BACKGROUND INVESTIGATIONS/JUL19-AUG1920669 001-2101-4201 2,010.36 Total : 2,010.3620669 92920 9/19/2019 HARAZIN, EDWARD PO 34029 DISMISSED CITATION NO. 3101504421493 001-3302 48.00 Total : 48.0021493 92921 9/19/2019 HERMOSA AUTOMOTIVE INC 44991 MAT REQ 586965/SMOG/'01 FORD F25009136 715-3104-4311 50.00 MAT REQ 586973/SMOG/'07 CROWN VICTORIA45033 715-2101-4311 60.00 Total : 110.0009136 92922 9/19/2019 IMADRI COMPANY LLC 1473 HATS FOR CITY YARD STAFF20819 001-4202-4314 805.00 001-4202-4314 76.48 Total : 881.4820819 92923 9/19/2019 INDEPENDENT CITIES ASSOCIATION 2019-09-12 MEMBERSHIP/OCT19-SEP2000372 001-1101-4315 886.86 Total : 886.8600372 92924 9/19/2019 INGLEWOOD WHOLESALE ELECTRIC 260741-00 REQ 768329/PD SUBSTATION PANEL REPAIR02458 001-4204-4309 873.99 MAT REQ 768328/WIRE FOR PIER PLAZA MAINT260778-00 301-8609-4201 671.01 09/19/2019 Check Register CITY OF HERMOSA BEACH 5 5:36:28PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 1,545.00 92924 9/19/2019 INGLEWOOD WHOLESALE ELECTRIC02458 92925 9/19/2019 L.A. IMPACT 9400-1003 TEEN CHOICE AWARDS/SUPPLEMENTAL POLICE14054 001-2101-4251 2,006.82 Total : 2,006.8214054 92926 9/19/2019 LA CO METRO TRANSPORTATION 104212 & 104228 BUS PASS SALES/JUL1915782 145-3403-4251 40.00 001-1204-4251 53.00 001-1204-4251 -20.00 Total : 73.0015782 92927 9/19/2019 LIDELL, STEVE Parcel 4185-019-028 STREET LIGHT & SEWER TAX REBATE15159 105-3105 24.61 001-6871 121.69 Total : 146.3015159 92928 9/19/2019 LONG BEACH BMW MOTORCYCLE 35551 '19 BMW MOTORCYCLE MAINTENANCE12739 715-2101-4311 292.68 Total : 292.6812739 92929 9/19/2019 LOS ANGELES NEWS GROUP 0011304800 P.A.R.K. PROGRAM HALF-PAGE AD19623 001-4601-4302 727.00 Total : 727.0019623 92930 9/19/2019 MAGNUM VENTURE PARTNERS PO 34001 INSTRUCTOR PAYMENT/CLASS NO. 798018274 001-4601-4221 2,716.00 Total : 2,716.0018274 92931 9/19/2019 MARIN, STEVE PO 34061 AMBULANCE TRANSPORT FEE REFUND21509 001-3840 804.16 Total : 804.1621509 92932 9/19/2019 MATICH, DANIEL PO 34030 DISMISSED CITATION NO. 3001427321497 001-3302 53.00 Total : 53.0021497 92933 9/19/2019 MONROE SYSTEMS IN86827 FINANCE ADMIN/3 CALCULATORS14344 001-1202-4305 444.27 001-1202-4305 39.15 09/19/2019 Check Register CITY OF HERMOSA BEACH 6 5:36:28PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 483.42 92933 9/19/2019 MONROE SYSTEMS14344 92934 9/19/2019 MOST DEPENDABLE FOUNTAINS INV57326 2 DRINKING FOUNTAINS11454 115-3104-4309 20,345.00 115-3104-4309 1,804.52 Total : 22,149.5211454 92935 9/19/2019 MOVING IMAGE TECHNOLOGIES, LLC Sales Order LB042832 COMM THEATRE PROJECTOR HDMI INPUT REPAIR19846 001-4601-4201 778.40 Total : 778.4019846 92936 9/19/2019 MUNITEMPS 129420 TEMP ACCOUNTANT PPE 8/4/1920303 001-1202-4201 5,000.00 Total : 5,000.0020303 92937 9/19/2019 MUNOZ, JAZMIN PO 34032 DISMISSED CITATION NO. 3101387921502 001-3302 53.00 Total : 53.0021502 92938 9/19/2019 PACIFIC COAST PLUMBING CO.PO 34040 DISMISSED CITATION NO. 3101430921500 001-3302 53.00 Total : 53.0021500 92939 9/19/2019 PARADISE AWARDS 23014 & 23015 HBPD CHIEFS PLAQUE AND ENGRAVED PLATES08878 001-2101-4305 358.00 001-2101-4305 34.01 Total : 392.0108878 92940 9/19/2019 PERKINS, DAVID PO 34033 DISMISSED CITATION NO. 4000469021498 001-3302 53.00 Total : 53.0021498 92941 9/19/2019 PETTIT, CRAIG PO 34034 DISMISSED CITATION NO. 3300180921501 001-3302 53.00 Total : 53.0021501 92942 9/19/2019 PLUMBERS DEPOT INC PD-43035 SEWER SNAKE REPAIRS15103 160-3102-4201 615.40 Total : 615.4015103 09/19/2019 Check Register CITY OF HERMOSA BEACH 7 5:36:28PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 92943 9/19/2019 PRUDENTIAL OVERALL SUPPLY 42429829-42436166 YARD UNIFORMS, TOWELS, &/OR MATS/AUG1917676 001-2101-4309 66.16 001-3104-4309 48.36 001-3302-4309 59.56 001-4202-4314 308.63 001-4204-4309 159.92 715-4206-4309 39.36 Total : 681.9917676 92944 9/19/2019 QUICK CRETE PRODUCTS CORP.0111557-IN LIDS FOR TRASH CANS08914 145-3414-5405 16,946.01 145-3414-5405 1,609.87 Total : 18,555.8808914 92945 9/19/2019 REDONDO BEACH, CITY OF 568461 TEEN CHOICE AWARDS/SUPPLEMENTAL POLICE03282 001-2101-4251 6,300.29 Total : 6,300.2903282 92946 9/19/2019 RJ PRINTING & PROMOTIONAL 332 1,000 TAXI VOUCHER TICKET BOOKS21153 001-3302-4305 545.54 001-3302-4305 49.84 Total : 595.3821153 92947 9/19/2019 ROSEN, KENNETH PAUL PO 33934 DISMISSED CITATION NO. 3100622021468 001-3302 78.00 Total : 78.0021468 92948 9/19/2019 SAGECREST PLANNING AND ENVIRON 1446 ON-CALL PLANNING SERVICES/JUN1921406 001-2024 9,130.00 ON-CALL PLANNING SERVICES/JUL191482 001-4101-4201 10,010.00 Total : 19,140.0021406 92949 9/19/2019 SEMEL, JOHN PO 34035 REFUND FOR SIGNED-OFF CITATIONS21444 001-3302 196.00 Total : 196.0021444 92950 9/19/2019 SOCAL GAS 011 004 5767 8 GAS BILL/YARD/AUG1900170 001-4204-4303 17.13 CITY YARD CNG STATION/AUG19170-781-3287 9 09/19/2019 Check Register CITY OF HERMOSA BEACH 8 5:36:28PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 92950 9/19/2019 (Continued)SOCAL GAS00170 715-3104-4310 51.35 715-4204-4310 51.35 715-6101-4310 51.35 Total : 171.1800170 92951 9/19/2019 SOUTH BAY CHILDRENS HEALTH CTR PO 34056 SOUTH BAY YOUTH PROJECT ANNUAL DONATION07704 001-2101-4201 4,000.00 Total : 4,000.0007704 92952 9/19/2019 SOUTH BAY FORD 623980 & 625294 VEHICLE REPAIR/MAINT PARTS 7/31-8/28/1910532 715-2101-4311 272.40 Total : 272.4010532 92953 9/19/2019 SOUTHERN CALIFORNIA EDISON CO 2-00-989-6911 ELECTRICITY/AUG1900159 105-2601-4303 71.83 ELECTRICITY/AUG192-00-989-7315 105-2601-4303 16,952.35 001-4204-4303 1,568.47 ELECTRICITY/AUG192-01-836-7458 105-2601-4303 12.96 ELECTRICITY/AUG192-02-274-0542 001-6101-4303 10.86 ELECTRICITY/AUG192-08-629-3669 001-4204-4303 56.70 ELECTRICITY/AUG192-09-076-5850 105-2601-4303 100.86 ELECTRICITY/AUG192-19-024-1604 001-4204-4303 1,871.45 ELECTRICITY/AUG192-20-128-4825 001-3304-4303 2,649.16 ELECTRICITY/AUG192-20-128-5475 001-4204-4303 289.19 ELECTRICITY/AUG192-20-984-6369 105-2601-4303 44.31 ELECTRICITY/AUG192-21-400-7684 105-2601-4303 19.03 ELECTRICITY/AUG192-23-687-8021 001-3104-4303 50.09 09/19/2019 Check Register CITY OF HERMOSA BEACH 9 5:36:28PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 92953 9/19/2019 (Continued)SOUTHERN CALIFORNIA EDISON CO00159 ELECTRICITY/AUG192-26-686-5930 105-2601-4303 280.89 ELECTRICITY/AUG192-31-250-3303 001-4204-4303 18.60 ELECTRICITY/AUG192-36-722-1322 105-2601-4303 36.83 ELECTRICITY/AUG192-37-909-1838 001-4204-4303 1,066.72 ELECTRICITY/AUG192-41-090-1755 001-4204-4303 54.09 Total : 25,154.3900159 92954 9/19/2019 SPECTRUM BUSINESS 0049969091119 PD/CABLE/SEP1920236 001-2101-4201 72.09 Total : 72.0920236 92955 9/19/2019 SPRINT 551834312-213 COMM RES/CELL PHONES/AUG1910098 001-4601-4304 162.59 Total : 162.5910098 92956 9/19/2019 SURF CITY THEATRE CO Receipt 2001229.003 THEATRE DAMAGE DEPOSIT RETURN21512 001-2111 250.00 Total : 250.0021512 92957 9/19/2019 TANG, HONGGANG PO 34041 DISMISSED CITATION NO. 4000583521496 001-3302 53.00 Total : 53.0021496 92958 9/19/2019 THAYER'S DIST. & ELECTRICAL 6996 YARD SLIDING GATE REPAIR21075 001-4204-4201 275.00 REPAIRS TO CITY YARD GATE7002 001-4204-4201 475.00 Total : 750.0021075 92959 9/19/2019 THE LEW EDWARDS GROUP 002 TOT/CLERK BALLOT MEASURE CONSULT/PREP14457 001-1202-4201 18,051.62 Total : 18,051.6214457 92960 9/19/2019 THOMASMA, REIN J 4188-019-030 STREET LIGHT & SEWER TAX REBATE21513 09/19/2019 Check Register CITY OF HERMOSA BEACH 10 5:36:28PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 92960 9/19/2019 (Continued)THOMASMA, REIN J21513 001-6871 121.69 105-3105 24.61 Total : 146.3021513 92961 9/19/2019 TORRANCE HEALTH IPA PO 34064 AMBULANCE TRANSPORT FEE FUND21508 001-3840 486.94 Total : 486.9421508 92962 9/19/2019 TOTH, KIMBERLY PO 33997 CITATIONS 32007801/43007565 OVERPAY21486 001-3302 56.00 Total : 56.0021486 92963 9/19/2019 UPS 000023R146359 MAT REQ 773316/PACKAGE FROM DA OFFICE14148 001-2101-4305 60.24 MAT REQ 773324/GAS MASKS TO OHD (VENDOR)000023R146379 001-2101-4305 46.54 Total : 106.7814148 92964 9/19/2019 VERIZON BUSINESS SERVICES 71209981 VOIP PHONES/EOC GYM/JUL1918666 001-1201-4304 61.65 VOIP PHONES/JUL1971210097 001-1101-4304 38.31 001-1121-4304 60.34 001-1132-4304 18.02 001-1141-4304 36.09 001-1201-4304 148.01 001-1202-4304 90.30 001-1203-4304 72.27 001-1204-4304 108.31 001-1208-4304 6.74 001-2101-4304 808.00 001-4101-4304 133.38 001-4201-4304 145.50 001-4202-4304 179.31 001-4204-4321 18.05 160-3102-4201 18.04 715-1206-4304 18.06 VOIP PHONES/COMM RES/JUL1971210258 09/19/2019 Check Register CITY OF HERMOSA BEACH 11 5:36:28PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 92964 9/19/2019 (Continued)VERIZON BUSINESS SERVICES18666 001-4601-4304 141.86 Total : 2,102.2418666 92965 9/19/2019 WRIGHT, ROCHELLE PO 34042 DISMISSED CITATION NO. 4000459421499 001-3302 53.00 Total : 53.0021499 92966 9/19/2019 YANG, JOHN PO 33935 DISMISSED CITATION NO. 4300345521467 001-3302 38.00 Total : 38.0021467 520095981 9/9/2019 EMPLOYMENT DEVELOPMENT DEPT LetterID L1413875296 UNEMPLOYMENT CLAIMS/APR19-JUN1901397 001-2024 271.00 Total : 271.0001397 Bank total : 459,669.54 78 Vouchers for bank code :boa 459,669.54Total vouchers :Vouchers in this report 78 "I hereby certify that the demands or claims covered by the checks listed on pages 1 to 11 inclusive, of the check register for 9/19/19 are accurate funds are available for payment, and are in conformance to the budget." By Finance Director Date 10/1/19 09/26/2019 Check Register CITY OF HERMOSA BEACH 1 6:28:10PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 92967 9/26/2019 ALLIANCE RESOURCE CONSULTING HERMOSA-01-04 PW DIRECTOR RECRUIT/PMT 4/INTERVIEWS21394 001-1203-4251 6,125.00 Total : 6,125.0021394 92968 9/26/2019 AMERICAN ARBOR CARE 59781 CONSULTATION/SLACKLINING FROM TREES20197 001-4601-4201 200.00 Total : 200.0020197 92969 9/26/2019 ASCENT ELEVATOR SERVICES LA 16646 ELEVATOR MAINTENANCE/SEP1918891 001-4204-4201 288.00 Total : 288.0018891 92970 9/26/2019 AT&T 310 796-6526 991 3 PD COMPUTER CIRCUITS/SEP1900321 001-2101-4304 122.62 Total : 122.6200321 92971 9/26/2019 AXON ENTERPRISES, INC.SI1608227 BODY CAMS/MOBILE VID SYS/ANNUAL MAINT21022 715-2101-4201 5,455.49 153-2106-4201 31,634.95 Total : 37,090.4421022 92972 9/26/2019 B&H FOTO & ELECTRONICS CORP. 820925390 COMM THEATRE PROJECTOR CABLE16413 001-4601-4308 227.55 001-4601-4308 21.62 COMM THEATRE PROJECTOR CONVERTER CABLE820926070 001-4601-4308 276.95 001-4601-4308 26.31 COMM THEATRE MIC BELTS820926370 001-4601-4308 63.84 Total : 616.2716413 92973 9/26/2019 BEST BEST & KRIEGER LLP 20942 CITY ATTORNEY/RTI/AUG1920942 001-2108 120.00 CITY ATTORNEY/GENERAL/AUG19857881 001-1131-4201 24,066.90 CITY ATTORNEY/N. SCHOOL MOU/AUG19857882 001-1131-4201 56.10 CITY ATTORNEY/INFILTRATION/AUG119857883 2b (3) 09/26/2019 Check Register CITY OF HERMOSA BEACH 2 6:28:10PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 92973 9/26/2019 (Continued)BEST BEST & KRIEGER LLP20942 001-1131-4201 2,580.60 CITY ATTORNEY/PUBLIC RECORDS REQS/AUG19857884 001-1131-4201 6,174.40 CITY ATTORNEY/LAND USE/AUG19857885 001-1131-4201 4,749.80 CITY ATTORNEY/CROSSFIT/AUG19857886 001-1132-4201 1,906.40 CITY ATTORNEY/PERSONNEL/AUG19857888 001-1203-4201 10,698.60 Total : 50,352.8020942 92974 9/26/2019 DESKTOP DESIGN Job# 09129-2 500 STORMWATER BROCHURES FOR BUSINESSES21511 161-3109-4201 252.08 161-3109-4201 22.80 Total : 274.8821511 92975 9/26/2019 DIETZ, ANDREW PO 34073 AMBULANCE TRANSPORT FEE REFUND21507 001-3840 1,998.46 Total : 1,998.4621507 92976 9/26/2019 DROZ, JOSHUA PO 34098 PER DIEM/FIELD TRAINING OFFICER UPDATE14210 001-2101-4312 45.00 Total : 45.0014210 92977 9/26/2019 FIRST CALL STAFFING, INC.0709-165458 PW MGMT ANALYST TEMP W/E 9/8/1906344 001-4202-4112 1,248.00 Total : 1,248.0006344 92978 9/26/2019 FJR PACIFIC, INC.21394 PD SUBSTATION AC EMERGENCY REPAIR21217 001-4204-4201 575.00 Total : 575.0021217 92979 9/26/2019 FONTIS VINV21261 3,000 CONTRACTOR PARKING PERMITS15573 001-1204-4305 421.33 001-1204-4305 37.62 Total : 458.9515573 92980 9/26/2019 FRONTIER 209-188-4669-0714985 LANDLINES/COMPUTER LINKS/SEP1919884 001-3302-4304 74.30 09/26/2019 Check Register CITY OF HERMOSA BEACH 3 6:28:10PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 92980 9/26/2019 (Continued)FRONTIER19884 001-2101-4304 711.90 001-4204-4321 222.78 001-4202-4304 57.00 001-4201-4304 164.37 001-3304-4304 61.11 001-1204-4304 55.63 PD COMPUTER CIRCUITS/SEP19209-190-0013-1206175 001-2101-4304 889.42 CHAMBERS EOC ANALOG LINES/SEP19310-318-9800-1204155 715-1206-4304 1,437.96 FIBER OPTIC LINE/SEP19323-155-6779-0822065 715-1206-4201 215.98 Total : 3,890.4519884 92981 9/26/2019 GARCIA, NICK PO 34099 PER DIEM/FIELD TRAINING OFFICER UPDATE15193 001-2101-4312 45.00 Total : 45.0015193 92982 9/26/2019 GERRY'S PLUMBING PO 34066 CITY HALL JANITOR CLOSET SINK CLEANING13701 001-4204-4201 225.00 COMM CTR WALL HEATERS/CONVERSION KITSPO 34084 301-8650-4201 860.00 Total : 1,085.0013701 92983 9/26/2019 INEZ, DANIEL PO 34109 LOGO CONTEST AWARD WINNER PRIZE21505 001-1201-4201 1,000.00 Total : 1,000.0021505 92984 9/26/2019 LILY PAD FLORAL DESIGN INC 2055 VETERANS' DAY EVENT FLORAL/CANDLES10655 001-2120 180.00 001-2120 17.10 Total : 197.1010655 92985 9/26/2019 MAGNUM VENTURE PARTNERS PO 34112 INSTRUCTOR PAYMENT/CLASS NO. 797718274 001-4601-4221 2,411.50 INSTRUCTOR PAYMENT/CLASSES 7971-5PO 34113 001-4601-4221 5,746.90 Total : 8,158.4018274 09/26/2019 Check Register CITY OF HERMOSA BEACH 4 6:28:10PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 92986 9/26/2019 MAIN STREET TOURS 41777/Mat Req 773840 CATALINA EXCURSION COST PER PERSON10045 001-4601-4201 2,028.00 Total : 2,028.0010045 92987 9/26/2019 NATIONAL AUTO FLEET GROUP F06650 2019 FORD F-250 FOR BLDG MAINT18048 715-4204-5403 36,559.11 715-4204-5403 3,472.28 2019 FORD F-250 FOR PARK DEPTF06678 715-6101-5403 36,559.11 715-6101-5403 3,472.28 Total : 80,062.7818048 92988 9/26/2019 PROVIDENCE MEDICAL Guarantor ID 1010127 MAT REQ 768460/SART EXAM/AUG1901911 001-2101-4201 800.00 REQ 768297/PRE-EMPLOY PHYSICALS/AUG19GuarantorID600000285 001-1203-4320 2,545.00 PRE-EMPLOYMENT PHYSICALS/JUL19~GuarantorID600000285 001-1203-4320 1,337.00 Total : 4,682.0001911 92989 9/26/2019 RICHIE, JOHNATHAN PO 34118 INSTRUCTOR PAYMENT/CLASSES 8127-9/32/5/820932 001-4601-4221 1,827.00 Total : 1,827.0020932 92990 9/26/2019 RIO HONDO COMMUNITY COLLEGE PO 34091 DROZ/SARGENT/GARCIA/FIELD TRAIN UPDATE01070 001-2101-4317 150.00 Total : 150.0001070 92991 9/26/2019 S&P HERMOSA PARENT LLC Receipt 001-00685415 PARKING & TRAFFIC REVIEW DEPOSIT REFUND21535 001-2132 2,460.00 Total : 2,460.0021535 92992 9/26/2019 SARGENT, PAMELA PO 34100 PER DIEM/FIELD TRAINING OFFICER UPDATE20405 001-2101-4312 45.00 Total : 45.0020405 92993 9/26/2019 SBCU VISA 0038005 CC FAULK/MEMBERSHIP DUES/AUG19-DEC2003353 001-2101-4317 75.00 MINI-SURFBOARDS FOR CITY COUNCIL PRESENT080519-B CC 001-1101-4319 190.00 09/26/2019 Check Register CITY OF HERMOSA BEACH 5 6:28:10PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 92993 9/26/2019 (Continued)SBCU VISA03353 001-1101-4319 23.94 001-1101-4319 84.00 WATER COOLER/DELIVERY09H0034513168 CC 001-2101-4305 347.91 001-2101-4305 159.99 001-2101-4305 15.20 DINNER/ CLOSED SESSION & COUNCIL MTG1203490 CC 001-1101-4305 402.00 INTERNATIONAL ASSOCIATION OF EMERGENCY M162803 CC 001-1201-4315 195.00 COUNCIL DINNER/ CLOSED SESSION211008 CC 001-1101-4305 57.69 JOB AD/PART-TIME STAFF/COMM RES/JUL1925020059 CC 001-1203-4201 264.03 JOB AD/PART-TIME STAFF/COMM RES/AUG1925399152 CC 001-1203-4201 501.17 NEW AED BATTERY & REPLACEMENT RESPONDER32723 CC 001-1201-4201 269.55 001-1201-4201 25.60 RREFRESHMENTS/ KRISTY MORRIS' LAST DAY362067 CC 001-1201-4305 183.00 MALU/RAMOS/TACTICAL COMMUNICATION4356 CC 001-3302-4317 198.00 CITY-RELATED EVENT ADS 7/15/19-8/10/194771480 CC 001-1201-4201 27.47 PURCHASE 1 CERT ID BADGE FOR JOE O'DONNE72319 CC 001-1201-4305 16.50 001-1201-4305 1.42 ALL-IN ORGANIZATIONAL MEMBERSHIP80419 CC 001-1201-4315 360.00 NEW AED BATTERY & REPLACEMENT RESPONDER80719 CC 001-1201-4201 398.00 001-1201-4201 37.82 REGIS/ H FANGARY - CITY ATTORNEY WEBINAR81419 CC 001-1101-4317 25.00 88 CITIES ECONOMIC DEVELOPMENT SUMMIT RE921668 CC 001-1101-4317 61.00 ICMA MEMBERSHIP RENEWAL FOR SUJA LOWENTHBP0PFDDBB9B4 CC 09/26/2019 Check Register CITY OF HERMOSA BEACH 6 6:28:10PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 92993 9/26/2019 (Continued)SBCU VISA03353 001-1201-4315 1,400.00 ICMA MEMBERSHIP RENEWAL FOR NICO DE ANDABQ0P643DF1EF CC 001-1201-4315 200.00 FOUR ORAL BOARD BREAKFASTS/JUL19-AUG19Four Receipts CC 001-1203-4201 50.08 CONFERENCE LINE/ JULY 19IC30411-0719 001-1201-4304 127.37 TEEN CHOICE AWARDS/STAFF REFRESHMENTSMat Req 773313 CC 001-2101-4305 110.40 WATER FILTER FOR JAIL REFRIGERATOROrder CP-10776646 CC 001-2022 -5.00 001-2021 5.00 001-2101-4306 37.20 001-2101-4306 3.53 001-2021 0.48 RECRUITMENT AD ON LINKEDIN SITEPO 33766 CC 001-2101-4305 150.00 PHOTO EQUIP FOR DEPT PHOTOSPO 33806 CC 001-2101-4305 597.58 RECRUITMET AD ON DEPT FACEBOOK PAGEPO 33814 CC 001-2101-4305 25.00 BREAST PUMP/MILK STORAGE BAGS FOR JAILPO 33837 CC 001-2101-4306 33.95 HIGGINS/ADVANCED COURSE REGISTRATIONPO 33858 CC 001-2101-4317 350.00 TEEN CHOICE AWARDS/COFFEE FOR STAFFPO 33859 CC 001-2101-4305 8.97 TEEN CHOICE AWARDS/STAFF FOODPO 33868 CC 001-2101-4305 239.98 PICTURE FRAMES FOR DEPARTMENT PICTURESPO 33872 CC 001-2101-4305 73.98 FACEBOOK/INSTAGRAM TRAININGPO 33892 CC 001-2101-4317 40.00 PRINTS & FRAMES FOR PD STATION DECORPO 33906 CC 001-2101-4305 144.63 ZUBER/YOUNG/POLICE VIDEO ISSUES SEMINARPO 33921 CC 001-2101-4317 150.00 ZUBER/POLICE VIDEO ISSUES SEMINAR/REFUNDPO 33921 CC 09/26/2019 Check Register CITY OF HERMOSA BEACH 7 6:28:10PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 92993 9/26/2019 (Continued)SBCU VISA03353 001-2101-4317 -75.00 FOOD FOR CALPAC MEETINGPO 33974 & 33924 CC 001-2101-4305 624.49 COFFEE FOR CALPAC MEETINGPO 33976 CC 001-2101-4305 53.85 COMM POLICE ADVISORY BOARD MEETING FOODReceipt CC 001-3302-4201 127.20 ORAL BOARD LUNCHReceipt CC 001-1203-4201 96.95 ORAL BOARD LUNCHReceipt CC 001-1203-4201 100.78 INFRASTRUCTURE WORKING GROUP MEETINGReceipt CC 001-4202-4201 30.00 FRANCO/CONFERENCE REGISTRATIONTR 792 CC 001-2101-4317 445.00 FRANCO/IACP CONFERENCETR 792 CC 001-2101-4317 399.60 GAGLIA/SHERMAN BLOCK SUPERVISORY 1 OF 8TR 799 CC 001-2101-4312 422.61 GAGLIA/SHERMAN BLOCK SUPERVISORY 2 OF 8TR 799 CC 001-2101-4312 437.61 RUSHTON/CONFERENCE REGISTRATIONTR 803 CC 001-2101-4317 445.00 RUSHTON/IACP CONFERENCETR 803 CC 001-2101-4317 399.60 FAULK/CONFERENCE REGISTRATIONTR 804 CC 001-2101-4317 370.00 FAULK/IACP CONFERENCETR 804 CC 001-2101-4317 399.60 Total : 11,939.7303353 92994 9/26/2019 SCMAF 7865 CLASS/CAMP INSURANCE 4/17/19-9/28/1912112 001-4601-4221 1,795.00 Total : 1,795.0012112 92995 9/26/2019 SIERRA GROUP 123577 LIFEGUARD TOWER/PIER PLAZA/CAMERA REPAIR19150 715-2101-4201 220.00 09/26/2019 Check Register CITY OF HERMOSA BEACH 8 6:28:10PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 220.00 92995 9/26/2019 SIERRA GROUP19150 92996 9/26/2019 SOUTHERN CALIFORNIA EDISON CO 2-29-332-0750 ELECTRICITY/SEP1900159 105-2601-4303 98.88 Total : 98.8800159 92997 9/26/2019 SPECTRUM BUSINESS 0088884091619 PW YARD/CABLE/SEP1920236 001-4202-4201 129.71 CITY HALL BACKUP INTERNET/SEP190241699091719 715-1206-4201 94.99 1301 HERMOSA/540 PIER CONNECTION/SEP190402150091719 001-2101-4304 783.16 Total : 1,007.8620236 92998 9/26/2019 SPRINT 269424317-213 TRUNK MODEM NO. 11/AUG1910098 153-2106-4201 35.00 Total : 35.0010098 92999 9/26/2019 SRK PROMOTIONAL ADVERTISING 4311 CUSTOM PRINTED ROLLS FOR PARKING METERS15398 001-3302-4309 865.00 001-3302-4309 76.00 24 HATS W/PATCH FOR PSO/CSO/VIP4324 001-2101-4314 99.47 001-3302-4314 146.28 001-3302-4201 46.81 001-2101-4314 9.45 001-3302-4314 13.90 001-3302-4201 4.44 Total : 1,261.3515398 93000 9/26/2019 TRIANGLE HARDWARE 28545 to 28572 MAINTENANCE SUPPLIES/SEP1900123 001-3104-4309 902.09 001-4204-4309 1,927.65 001-6101-4309 180.86 105-2601-4309 2,441.65 715-4206-4309 141.61 001-2021 121.18 001-2022 -121.18 Total : 5,593.8600123 09/26/2019 Check Register CITY OF HERMOSA BEACH 9 6:28:10PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 93001 9/26/2019 VERIZON WIRELESS LA 9837867347 COMM DEV/CELL PHONES/AUG1903209 001-4201-4304 152.87 EMERGENCY MANAGER CELL PHONE/AUG199837915216 001-1201-4304 54.20 Total : 207.0703209 93002 9/26/2019 YALE CHASE EQUIPMENT PSV535657 EMERGENCY REPAIRS FOR THE EOC GENERATOR17822 715-2101-4311 1,883.03 Total : 1,883.0317822 37048374 8/29/2019 J P MORGAN 9/24/19 Check Run BEACH DR UNDERGROUNDING BOND PMT14299 611-2252 28,057.54 Total : 28,057.5414299 199370620 9/19/2019 ADMINSURE AS AGENT FOR THE 9/26/19 Check Run WORK COMP CLAIMS REIMB/SEP1914691 705-1217-4324 2,284.39 Total : 2,284.3914691 420035968 8/30/2019 CALPERS FISCAL SERVICES DIV 100000015779390 FEES FOR GASB-68 REPORTS & SCHEDULES15230 001-1202-4201 3,150.00 Total : 3,150.0015230 600126265 9/18/2019 PITNEY BOWES INC 9/26/19 Check Run POSTAGE METER REFILL13838 001-1208-4305 1,000.00 Total : 1,000.0013838 630160220 9/23/2019 SOCAL GAS Acct 115 404 6900 1 GAS/734 PIER AVE/AUG1900170 001-4204-4303 57.77 Total : 57.7700170 670101325 9/25/2019 PITNEY BOWES INC 9/26/19 Check Run POSTAGE METER REFILL/SEP1913838 001-1208-4305 1,000.00 Total : 1,000.0013838 1990215926 9/25/2019 ADMINSURE AS AGENT FOR THE 9/26/19 Check Run WORK COMP CLAIMS REIMB/SEP1914691 705-1217-4324 4,783.74 Total : 4,783.7414691 1993859425 9/19/2019 ADMINSURE AS AGENT FOR THE 9/26/19 Check Run WORK COMP CLAIMS REIMB/AUG1914691 705-1217-4324 1,912.18 09/26/2019 Check Register CITY OF HERMOSA BEACH 10 6:28:10PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 1,912.18 1993859425 9/19/2019 ADMINSURE AS AGENT FOR THE14691 Bank total : 271,313.55 44 Vouchers for bank code :boa 271,313.55Total vouchers :Vouchers in this report 44 "I hereby certify that the demands or claims covered by the checks listed on pages 1 to 10 inclusive, of the check register for 9/26/19 are accurate funds are available for payment, and are in conformance to the budget." By Finance Director Date 9/26/19 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 19-0663 Honorable Mayor and Members of the Hermosa Beach City Council Adjourned Regular Meeting of October 10, 2019 ACTION MINUTES OF THE PARKS, RECREATION AND COMMUNITY RESOURCES ADVISORY COMMISSION MEETINGS OF SEPTEMBER 3, 2019 AND THE JOINT STUDY SESSION OF SEPTEMBER 4, 2019 Recommended Action: Staff recommends that the City Council receive and file the action minutes of the following Parks, Recreation and Community Resources Advisory Commission meetings: 1.Regular meeting of September 3, 2019; and 2.Joint Study Session of September 4, 2019. Attachments: 1.Minutes of September 3, 2019 2.Minutes of September 4, 2019 Approved: Kelly Orta, Community Resources Manager City of Hermosa Beach Printed on 10/4/2019Page 1 of 1 powered by Legistar™ MINUTES ADJOURNED REGULAR MEETING of the PARKS, RECREATION AND COMMUNITY RESOURCES ADVISORY COMMISSION Tuesday, September 3, 2019 – Council Chambers, City Hall 1315 Valley Drive – 7:00 P.M. Parks, Recreation and Community Resources Advisory Commission Jani Lange Lauren Pizer Mains Jessica Guheen Barbara Ellman Traci Horowitz Parks, Recreation and Community Resources Advisory Commission agendas and staff reports are available for review on the City’s web site at www.hermosabch.org Written materials distributed to the Parks, Recreation and Community Resources Advisory Commission within 72 hours of the meeting are available for public inspection immediately upon distribution in the Community Resources Department during normal business hours from Monday through Thursday, 7:00 a.m. - 6:00 p.m. 1. Call to Order 2. Pledge of Allegiance 3. Roll Call Present: Commissioners Lange, Pizer Mains, Guheen, Ellman and Horowitz. Community Resources Manager Kelly Orta and Senior Recreation Supervisor Lisa Nichols. 4. Announcements 5. Presentations A. 2019 Valley Park Day Camp Coming forward to address the Commission at this time: (00:04:23) Nick Shattuck, Recreation Coordinator of the Community Resources Department for the City of Hermosa Beach 6. Miscellaneous Items and Reports – Community Resources Manager A. Updates Regarding Items Previously on the Commission’s Agenda B. September 4 Study Session 7. Public Comment Anyone wishing to address the Commission on items pertaining to parks and recre ation that are not listed on the agenda may do so at this time. The Brown Act generally prohibits the Commission from taking action on any matter not listed on the posted agenda. Comments from the public are limited to three minutes per speaker. Please sign your name on the sign-in sheet at the conclusion of your comments. Coming forward to address the Commission at this time: (00:49:40) Geoff Hirsch, Hermosa Beach resident Anthony Higgins, Hermosa Beach resident Mark Paaluhi, Hermosa Beach resident Lucas Commiso, Hermosa Beach Kiwanis Club representative 8. Correspondence A. None 9. Consent Calendar A. Approval of the Joint Meeting Action Minutes of July 18, 2019 B. Approval of the Regular Meeting Action Minutes of August 6, 2019 Motion by Commissioner Guheen to approve Items A and B on the Consent Calendar. Commissioner Ellman seconded the motion. Motion passed with a 4-0 vote. Commissioner Horowitz abstained. 10. Items Removed from the Consent Calendar for Separate Discussion None. 11. Public Hearings A. Approval of the Addition of “Volley4Sound” to the 2019 Special Event Calendar on Saturday, October 19, 2019 on the Beach Volleyball Courts North of the PIer. Recommendation: Staff recommends that the Commission hold a Public Hearing to recommend the City Council’s approval of the Hearing Loss Association of America’s request to hold “Volley4Sound” on the beach volleyball courts north of the Pier on Saturday, October 19, 2019. Coming forward to address the Commission at this time: (01:04:50) Kelsey Brandin, Volley4Sound event representative Motion by Commissioner Ellman to recommend to City Council the approval of the “Volley4Sound” event on Saturday, October 19, 2019 on the beach volleyball courts on the north side of the pier to the 2019 Special Event Calendar. Commissioner Guheen seconded the motion. Motion passed with a 5-0 vote. B. Approval of the Addition of the “Mike Doyle Celebration of Life and Paddleout” to the 2019 Special Event Calendar on Sunday, October 20, 2019 on the Beach South of the Pier. Recommendation: Staff recommends that the Commission hold a Public Hearing to recommend the City Council’s approval of the South Bay Boardriders Club’s request to hold the “Mike Doyle Celebration of Life and Paddleout” on the beach south of the Pier on Sunday, October 20, 2019. Coming forward to address the Commission at this time: (01:10:40) Tom Horton and John Joseph, Mike Doyle Celebration of Life and Paddleout event representatives Motion by Commissioner Ellman to recommended to City Council the approval of the “Mike Doyle Celebration of Life and Paddleout” on Sunday, October 20, 2019 on the beach south of the pier to the 2019 Special Event Calendar. Commissioner Guheen seconded the motion. Motion passed with a 5-0 vote. C. Approval of the Addition of the “Burpee Mile” to the 2019 Special Event Calendar on Saturday, December 21, 2019 on the Beach South of the Pier. Recommendation: Staff recommends that the Commission hold a Public Hearing to recommend the City Council’s approval of Nathan Luzynski’s request to hold the “Burpee Mile” on the beach south of the Pier on Saturday, December 21, 2019. Coming forward to address the Commission at this time: (01:17:42) Nathan Luczynski, Burpee Mile event representative Motion by Commissioner Ellman to recommended to City Council the approval of the “Burpee Mile” on Saturday, December 7, 2019 on the beach south of the pier. Commissioner Guheen seconded the motion. Motion passed with a 5-0 vote. 12. Matters for Commission Consideration A. Election of Officers Recommendation: Staff Recommends that the Comm ission elect a Chairperson and Vice-Chairperson to serve for a term expiring June, 2020. Motion by Commissioner Pizer Mains to elect Commissioner Lange to serve as Chairperson for a term expiring June, 2020. Commissioner Horowitz seconded the motion. Motion passed with a 5-0 vote. Motion by Commissioner Guheen to elect Commissioner Pizer Mains to serve as Vice-Chairperson for a term expiring June, 2020. Commissioner Ellman seconded the motion. Motion passed with a 5-0 vote. 13. Commissioner’s Reports A. Subcommittees i. Special Event (Lange and Ellman) ii. Community Theatre (Lange and Pizer Mains) iii. Municipal Leases (Rosenfeld and Pizer Mains) iv. Community Resources Department Use Policies (Ellman and Guheen) v. Clark Building Improvements Subcommittee (Ellman and Pizer Mains) B. Commission Liaison Roles i. Surfers Walk of Fame ii. Access Hermosa 14. Items Requested by Commissioners 15. Other Matters 16. Adjournment Motion by Commissioner Pizer Mains to adjourn the meeting. Commissioner Ellman seconded the motion. Motion passed with a 5-0 vote. MINUTES JOINT MEETING OF THE CITY COUNCIL WITH ALL BOARDS/COMMISSIONS Thursday, July 18, 2019 – Council Chambers, City Hall 1315 Valley Drive – 7:00 P.M. Parks, Recreation and Community Resources Advisory Commission Robert Rosenfeld Jani Lange Lauren Pizer Mains Jessica Guheen Barbara Ellman Parks, Recreation and Community Resources Advisory Commission agendas and staff reports are available for review on the City’s web site at www.hermosabch.org Written materials distributed to the Parks, Recreation and Community Resources Advisory Commission within 72 hours of the meeting are available for public inspection immediately upon distribution in the Community Resources Department during normal business hours from Monday through Thursday, 7:00 a.m. - 6:00 p.m. 1. Call to Order 2. Pledge of Allegiance 3. Roll Call City Council Present: Councilmembers Duclos, Massey, Fangary, Mayor Pro Tem Campbell, and Mayor Armato. Planning Commission: Present: Commissioners Flaherty, Hoffman, Saeman, and Pederson Absent: Commissioner Rice Public Works Commission Commissioners Brown, Dunbabin, Grethen, Giancoli (arrived at 8:00 p.m.) Absent: Commissioner Brittain Parks, Recreation and Community Resources Advisory Commission Present: Commissioners Ellman, Lange, Rosenfeld, Pizer Mains, Guheen (arrived at 7:26 p.m.) Civil Service Board Present: Commissioner Schweid Absent: Civil Service Board Members Collins, Thompson, Warner 4. Public Comment Anyone wishing to address the Commission on items pertaining to parks and recreation that are not listed on the agenda may do so at this time. The Brown Act generally prohibits the Commission from taking action on any matter not listed on the posted agenda. Comments from the public are limited to three minutes per speaker. Please sign your name on the sign-in sheet at the conclusion of your comments. Coming forward to address the Commission at this time (01:17:59) Dency Nelson, Hermosa Beach resident Trent Larson, Hermosa Beach resident Jessica Guheen, Hermosa beach resident 5. Opening Remarks from Mayor Armato 6. Interactive Discussion Moderated by City Attorney Michael Jenkins 7. Board/Commission Reports: FY 2018-2019 Activities and Accomplishments A. Planning Commission Chair David Pedersen B. Public Works Commissioner Kent Brown C. Parks, Recreation and Community Resources Chair Robert Rosenfeld D. Civil Service Board Member Mike Schweid 8. City Council Questions/Comments/Discussion 9. Adjournment Motion by Mayor Armato to adjourn the meeting. City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 19-0665 Honorable Mayor and Members of the Hermosa Beach City Council Adjourned Regular Meeting of October 10, 2019 ORDINANCE NO. 19-1395 - “AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING VARIOUS SECTIONS OF THE HERMOSA BEACH MUNICIPAL CODE TO ESTABLISH A TWO-YEAR PILOT PROGRAM TO REGULATE THE RENTAL OF EXISTING NONCONFORMING RESIDENTIAL PROPERTIES THAT ARE LOCATED IN COMMERCIAL ZONING DISTRICTS FOR FEWER THAN THIRTY DAYS” (City Clerk Elaine Doerfling) Recommended Action: The City Clerk recommends that the City Council waive full reading and adopt by title Ordinance No. 19-1395. Background: At the September 10,2019 City Council meeting,staff presented the draft ordinance for Council consideration.Following the public hearing,the City Council introduced the ordinance,on a 4-1 vote with Mayor Armato dissenting, with the following amendments to Section 3 of the ordinance: 1.Subsection A.1.-insert as a new item c.“The application submittal shall include a list of the Uniform Resource Locations (URL)where the property is listed online and the applicant shall keep the list current at all times,” and re-letter the original item c. as item d. 2.Subsection A.3.-insert new text to item m.to read “The owner or...rental permit number,a photograph of the front of the property where the short-term vacation rental unit is located,as well as the number.” The Ordinance was brought back to City Council on September 24,2019 for adoption;however,the City Council changed the Language of Subsection A.3(c)to more clearly reflect the City Council’s intent as follows: c.The name,address and telephone number of a local contact person who shall be available 24 hours per day,seven days per week for the purpose of responding to City staff calls pertaining to complaints regarding the condition,operations,or conduct of occupants of the short-term vacation rental or their guests,and if directed by City staff,to personally proceed onsite within thirty minutes from the call to resolve the problem. City of Hermosa Beach Printed on 10/3/2019Page 1 of 2 powered by Legistar™ Staff Report REPORT 19-0665 In addition,staff corrected Section A.2,to add properties zoned SPA 7,SPA 8.Due to the substantial changes made to the ordinance,the City Council re-introduced Ordinance No.19-1395,on a 4-1 vote with Mayor Armato dissenting. Attachments: 1.Redline version of Ordinance No. 19-1397 2.Ordinance No. 19-1397 as amended without redlines. Respectfully Submitted by: Carol Cowley, Interim Deputy City Clerk Concur: Elaine Doerfling, City Clerk Concur: Nico De Anda-Scaia, Assistant to the City Manager Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 10/3/2019Page 2 of 2 powered by Legistar™ Page 1 of 7 19-1395 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 ORDINANCE NO. 19-1395 AN ORDINANCE OF THE CITY OF CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING VARIOUS SECTIONS OF THE HERMOSA BEACH MUNICIPAL CODE TO ESTABLISH A TWO YEAR PILOT PROGRAM TO REGULATE THE RENTAL OF EXISTING NONCONFORMING RESIDENTIAL PROPERTIES THAT ARE LOCATED IN COMMERCIAL ZONING DISTRICTS FOR FEWER THAN THIRTY DAYS The City Council of the City of Hermosa Beach does ordain as follows: Section 1. Section 17.04.040 of the Hermosa Beach Municipal Code is hereby amended by adding the following term to the alphabetical list of terms: “Short-term vacation rental” shall mean the rental of a residential dwelling, a dwelling unit or a room in a dwelling for compensation by way of a rental agreement, lease, license or any other means, whether oral or written to a person or group of persons for temporary overnight accommodations for a period of less than thirty (30) consecutive days. Short-term vacation rentals are also known as, “short-term vacation rental” and “vacation rentals.” Section 2. Section17.26.030 of the Hermosa Beach Municipal Code is hereby amended by adding the following use category to the alphabetical list of uses to read as follows: USES C-1 C-2 C-3 See section Short-term vacation rental - P P 17.40.230 Section 3. Section 17.40.230 is hereby added to Chapter 17.40 of Title 17 of the Hermosa Beach Municipal Code to read as follows: 17.40.230 Short-term vacation rentals. This section sets forth requirements for the establishment and operation of short-term vacation rentals in nonconforming residential dwellings units in certain commercial zones. A. Permit and Operational Requirements. The approval of operation of a short-term vacation rental shall be subject to the following requirements: 1. Administrative Permit Required. Short-term vacation rentals may be established and operated only after an Administrative Permit has been approved in compliance with Chapter 17.55 of this Code. The Administrative Permit for a short-term vacation rental shall be valid for one calendar year from the date of issuance and may be renewed annually thereafter, provided that this section remains in effect and has not expired. Page 2 of 7 19-1395 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 a. Prior to granting of an Administrative Permit for operation of a short-term vacation rental, the premises shall be inspected by the Building Official for compliance with all applicable Building and Safety codes. Renewal of said Administrative Permit is subject to inspection by the Building Official for compliance with all applicable Building and Safety codes, as well as compliance with the then applicable municipal code regulations regarding short-term vacation rental rentals. An inspection fee for third and subsequent inspections, as set by resolution of the City Council, may be charged for these additional inspections. b. An application for a new or renewal of an Administrative Permit shall include payment of all required fees, as set by resolution of the City Council. c. The application submittal shall include a list of the Uniform Resource Locations (URL) where the property is listed on-line and the applicant shall keep the list current at all times. d. Short-term vacation rental rentals established under this section shall have no vested right to continued existence. 2. Location. Short-term vacation rental rentals shall only be permitted in nonconforming residential dwellings on properties zoned C-2, C-3,, SPA 7, SPA 8 or SPA 11. a. For purposes of this section, a nonconforming residential unit shall mean a residential dwelling unit that was lawfully established and maintained as a dwelling unit as of October 24, 2019. If the unit is converted into a non-residential use, then it shall be deemed the termination of the existing nonconforming residential use, and thereby the unit loses any nonconforming status as a residential use and loses any right to operate as a short-term vacation rental. 3. Management and Operations Plan. In addition to any other requirements for an application for an Administrative Permit, or any conditions of approval contained therein, the application to establish and operate a short-term vacation rental shall be accompanied by a management plan, which shall establish, to the satisfaction of the Community Development Director, or his/her designee the following: a. The reasonably prudent business practices that owner or owner’s authorized agent will use to ensure that the short-term vacation rental unit is used in a manner that complies with all applicable laws, rules, regulations, and permits. b. An identification plaque posted and maintained at all times, within plain view of and legible to the general public, not exceeding six square feet in size, and containing address of premises and permit number, and telephone number of Hermosa Beach Police Department Dispatch for complaints regarding condition, operation or conduct of occupants of the unit. The Director of Community Development may Page 3 of 7 19-1395 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 alter the size requirement to ensure the plaque is legible from the adjacent public right-of-way. c. The name, address and telephone number of a local contact person who shall be available 24 hours per day, seven days per week for the purpose of responding within 45 minutes to City staff calls pertaining to complaints regarding the condition, operations, or conduct of occupants of the short-term vacation rental or their guests., and if directed by City staff, to personally proceed on-site within thirty minutes from the call to resolve the problem. d. The owner or the owner’s authorized agent, shall, upon notification that any occupant or guest of the short-term vacation rental unit has created unreasonable noise or disturbances, engaged in disorderly conduct, or committed violations of any applicable, law, rule or regulation pertaining to the use and occupancy of the short-term vacation rental unit, respond in a timely and appropriate manner to immediately halt or prevent a recurrence of such conduct. Failure of the owner or the owner’s authorized agent to respond to such calls or complaints regarding the condition, operation, or conduct of the occupants and/or guests of the short-term vacation rental unit in a timely and appropriate manner shall subject the owner to all administrative, legal and equitable remedies available to the City. e. The owner and/or the owner’s authorized agent shall use reasonably prudent business practices to ensure that the occupants and/or guests of the short-term vacation rental unit do not create unreasonable noise or disturbances, engage in disorderly conduct or illegal activity, or violate any applicable law, rule or regulation pertaining to the use and occupancy of the short-term vacation rental unit. f. The owner and/or the owner’s authorized agent shall use reasonably prudent business practices to ensure that the short-term vacation rental unit is used for overnight accommodations purposes only. This shall include using all prudent business practices to prohibit the rental to commercial party businesses. g. Prior to occupancy of a short-term vacation rental unit, the owner or the owner’s authorized agent shall: i. Obtain the contact information of the renter. ii. Provide a copy of the City’s “Good Neighbor” brochure containing these requirements to the renter. iii. Require the renter to execute a formal acknowledgement that he or she is legally responsible for compliance by all occupants of the short-term vacation rental unit and their guests with all applicable laws, rules and regulations pertaining to the use and occupancy of the short-term vacation rental unit. Page 4 of 7 19-1395 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 iv. The information required in Paragraphs i and iii of this subsection shall be maintained by the owner or the owner’s authorized agent for a period of three years and be made available upon request to any officer of the City responsible for the enforcement of any provision of the municipal code or any other applicable law, rule or regulation pertaining to the use and occupancy of the short-term vacation rental unit. h. The property shall be maintained free of litter and debris. Trash and refuse shall not be left or stored within public view, except in proper containers for the purpose of collection by the City’s authorized waste hauler on scheduled trash collection days. The size or number of containers and/or frequency of pick-up (if permitted by the City’s authorized waste hauler) shall be increased if needed to accommodate the amount of trash generated by all uses on the site. i. On-site parking shall be allowed on approved driveway, garage and/or carport areas only. Parking of oversized vehicles must comply with the provisions of Chapter 10.32 of the Hermosa Beach Municipal Code. j. Approved on-site parking space(s), including all enclosed garages, shall be kept free and clear to accommodate vehicular parking for renters/guests during all times the unit is in use as a short-term vacation rental. k. The number of adult occupants allowed to occupy any given short-term vacation rental unit shall be limited to two per bedroom/sleeping area. l. The Community Development Director, or designee, shall have the authority to impose additional conditions on the use of any given short-term vacation rental to ensure that any potential secondary effects unique to the subject short-term vacation rental unit are avoided or adequately mitigated. m. The owner or owner’s authorized agent shall post the current short-term vacation rental permit number, a photograph of the front of the property where the short-term vacation rental unit is located, as well as the number of approved on-site parking spaces available, in any written publication or on any website that promotes the availability or existence of a short-term vacation rental unit. 4. The owner shall comply with all requirements related to a Business License under Chapter 5.04 of the Hermosa Beach Municipal Code, and related to the Transient Occupancy Tax under Chapter 3.32 of the Hermosa Beach Municipal Code for the operation of the short-term vacation rental. B. Development Standards. Short-term vacation rentals shall conform to the following standards. 1. On-site parking shall be provided as required under Chapter 17.44. Page 5 of 7 19-1395 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 2. A private kitchen area, shower and toilet facilities, and at least one room/area designated as a sleeping area shall be provided in each unit. C. Amortization. Any short-term vacation rental that was in operation on October 24, 2019 shall cease operations no later than April 24, 2020, unless said short-term vacation rental complies with the requirements of this Section and obtains all required permits and licenses outlined in the section. D. Violations. Violations of this ordinance are subject to the following standards. 1. Any violation of this Section shall result in issuance of an Administrative Citation pursuant to Chapter 1.10 of the Hermosa Beach Municipal Code. 2. More than three (3) violations of this ordinance or any of the City’s quality of life ordinances, such as noise violations, disturbing the peace, or creating a public nuisance, within a twelve (12) month period shall be grounds for revocation of the business license and Administrative Permit, in accordance with provisions of the code, provided the three (3) violations have been affirmed by a hearing officer in the event they are appealed. E. Sunset Clause. The provisions in this ordinance shall become inoperative on October 24, 2021 and shall be considered repealed on that date, unless the City Council of Hermosa Beach enacts a new ordinance that becomes effective on or before October 24, 2021 and which deletes or extends that date. No new or renewals of Administrative Permits and/or business licenses for short-term vacation rentals shall be issued after October 24, 2021 and no permitted short-term vacation rental shall have a right to operate beyond the term of the permit. Section 4. Section 17.38.540 of the Hermosa Beach Municipal Code is hereby amended by adding the following use category to the alphabetical list of uses to read as follows: USES P or U See section Short-term vacation rental P 17.40.230 Section 5. Section 17.44.030 of the Hermosa Beach Municipal Code is amended by adding the following parking standard to the alphabetical list of parking requirements to read as follows: P. Short-term vacation rentals in commercial zones: one (1) space per bedroom, in no case less than one (1) space per unit and a maximum of two (2) spaces per unit being required. Section 6. Section 17.52.050 of the Hermosa Beach Municipal Code is amended to read as follows: With the exception of a short-term vacation rental use approved pursuant to Section 17.40.230, if an existing nonconforming manufacturing, commercial or residential use is vacated or Page 6 of 7 19-1395 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 removed and it is succeeded by another use, this shall be deemed the termination of the existing nonconforming use, and thereby immediately loses any vested right to continue. A nonconforming use may be succeeded by a use, which is itself nonconforming, provided the degree of nonconformity is less intensive (e.g., requires less parking or results in fewer dwelling units). It is the intent of this section to allow for an improvement in the degree of nonconformity of a use utilizing existing structures. It is not intended to allow the construction of new structures in violation of the provisions of this chapter. The planning commission shall make determinations as to whether a use is less intensive upon request Section 7. Section 17.55.070 of the Hermosa Beach Municipal Code is amended to read as follows: Any administrative permit may be revoked by the director or the decision making body for any of the following causes: A. That any term or condition has not been complied with; B. That the property for administrative permit has been granted is used or maintained in violation of any statute, law, regulation or condition of approval; C. That the use for which the administrative permit was granted has not been exercised for at least twelve (12) consecutive months, or has ceased to exist, or has been abandoned; D. The administrative permit has been issued for a short-term vacation rental, which has received three affirmed violations of this ordinance or any of the City’s quality of life ordinances, such as noise violations, disturbing the peace, or creating a public nuisance, within a 12-month period; or, E. That the use for which the administrative permit was granted has been so exercised as to be detrimental to the public health or safety or so as to constitute a nuisance. A hearing to show cause why the permit should not be revoked shall be held by the issuing body prior to the revocation of any administrative permit. Written notice shall be provided the permit holder at least ten (10) days prior to the hearing stating the reasons therefor. Section 8. CEQA. The City Council of the City of Hermosa Beach hereby finds, determines, and declares that the project is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3), which states that CEQA only applies to projects that have the potential for causing a significant effect on the environment. Inasmuch as this is a pilot program that allows existing structures to change their use (from long term residential to more transient occupancy), and has strict operational requirements, it can be seen with certainty that there is no possibility that the activity in question will have a significant effect on the environment. Page 7 of 7 19-1395 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Section 9. Effective Date. This ordinance shall take effect thirty (30) days after its passage and adoption pursuant to California Government Code section 36937. Section 10. Certification. The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City’s book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law. The City Clerk is further directed to fill in the appropriate dates as indicated in the ordinance above. PASSED, APPROVED, and ADOPTED this 24th day of September, 2019 _________________________________________________________________________ PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: ____________________________________ ____________________________________ City Clerk City Attorney Page 1 of 7 19-1395 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ORDINANCE NO. 19-1395 AN ORDINANCE OF THE CITY OF CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING VARIOUS SECTIONS OF THE HERMOSA BEACH MUNICIPAL CODE TO ESTABLISH A TWO-YEAR PILOT PROGRAM TO REGULATE THE RENTAL OF EXISTING NONCONFORMING RESIDENTIAL PROPERTIES THAT ARE LOCATED IN COMMERCIAL ZONING DISTRICTS FOR FEWER THAN THIRTY DAYS The City Council of the City of Hermosa Beach does ordain as follows: Section 1. Section 17.04.040 of the Hermosa Beach Municipal Code is hereby amended by adding the following term to the alphabetical list of terms: “Short-term vacation rental” shall mean the rental of a residential dwelling, a dwelling unit or a room in a dwelling for compensation by way of a rental agreement, lease, license or any other means, whether oral or written to a person or group of persons for temporary overnight accommodations for a period of less than thirty (30) consecutive days. Short-term vacation rentals are also known as, “short-term vacation rental” and “vacation rentals.” Section 2. Section17.26.030 of the Hermosa Beach Municipal Code is hereby amended by adding the following use category to the alphabetical list of uses to read as follows: USES C-1 C-2 C-3 See section Short-term vacation rental -P P 17.40.230 Section 3. Section 17.40.230 is hereby added to Chapter 17.40 of Title 17 of the Hermosa Beach Municipal Code to read as follows: 17.40.230 Short-term vacation rentals. This section sets forth requirements for the establishment and operation of short-term vacation rentals in nonconforming residential dwellings units in certain commercial zones. A. Permit and Operational Requirements. The approval of operation of a short-term vacation rental shall be subject to the following requirements: 1. Administrative Permit Required. Short-term vacation rentals may be established and operated only after an Administrative Permit has been approved in compliance with Chapter 17.55 of this Code. The Administrative Permit for a short-term vacation rental shall be valid for one calendar year from the date of issuance and may be renewed annually thereafter, provided that this section remains in effect and has not expired. Page 2 of 7 19-1395 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 a. Prior to granting of an Administrative Permit for operation of a short-term vacation rental, the premises shall be inspected by the Building Official for compliance with all applicable Building and Safety codes. Renewal of said Administrative Permit is subject to inspection by the Building Official for compliance with all applicable Building and Safety codes, as well as compliance with the then applicable municipal code regulations regarding short-term vacation rental rentals. An inspection fee for third and subsequent inspections, as set by resolution of the City Council, may be charged for these additional inspections. b. An application for a new or renewal of an Administrative Permit shall include payment of all required fees, as set by resolution of the City Council. c. The application submittal shall include a list of the Uniform Resource Locations (URL) where the property is listed online and the applicant shall keep the list current at all times. d. Short-term vacation rental rentals established under this section shall have no vested right to continued existence. 2. Location. Short-term vacation rental rentals shall only be permitted in nonconforming residential dwellings on properties zoned C-2, C-3, SPA 7, SPA 8 or SPA 11. a.For purposes of this section, a nonconforming residential unit shall mean a residential dwelling unit that was lawfully established and maintained as a dwelling unit as of October 24, 2019. If the unit is converted into a non-residential use, then it shall be deemed the termination of the existing nonconforming residential use, and thereby the unit loses any nonconforming status as a residential use and loses any right to operate as a short-term vacation rental. 3. Management and Operations Plan. In addition to any other requirements for an application for an Administrative Permit, or any conditions of approval contained therein, the application to establish and operate a short-term vacation rental shall be accompanied by a management plan, which shall establish, to the satisfaction of the Community Development Director, or his/her designee the following: a. The reasonably prudent business practices that owner or owner’s authorized agent will use to ensure that the short-term vacation rental unit is used in a manner that complies with all applicable laws, rules, regulations, and permits. b. An identification plaque, posted and maintained at all times, within plain view of and legible to the general public, not exceeding six square feet in size, and containing address of premises and permit number, and telephone number of Hermosa Beach Police Department Dispatch for complaints regarding condition, operation or conduct of occupants of the unit. The Director of Community Development may Page 3 of 7 19-1395 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 alter the size requirement to ensure the plaque is legible from the adjacent public right-of-way. c. The name, address and telephone number of a local contact person who shall be available 24 hours per day, seven days per week for the purpose of responding to City staff calls pertaining to complaints regarding the condition, operations, or conduct of occupants of the short-term vacation rental or their guests, and if directed by City staff, to personally proceed on-site within thirty minutes from the call to resolve the problem. d. The owner or the owner’s authorized agent, shall, upon notification that any occupant or guest of the short-term vacation rental unit has created unreasonable noise or disturbances, engaged in disorderly conduct, or committed violations of any applicable, law, rule or regulation pertaining to the use and occupancy of the short-term vacation rental unit, respond in a timely and appropriate manner to immediately halt or prevent a recurrence of such conduct. Failure of the owner or the owner’s authorized agent to respond to such calls or complaints regarding the condition, operation, or conduct of the occupants and/or guests of the short-term vacation rental unit in a timely and appropriate manner shall subject the owner to all administrative, legal and equitable remedies available to the City. e. The owner and/or the owner’s authorized agent shall use reasonably prudent business practices to ensure that the occupants and/or guests of the short-term vacation rental unit do not create unreasonable noise or disturbances, engage in disorderly conduct or illegal activity, or violate any applicable law, rule or regulation pertaining to the use and occupancy of the short-term vacation rental unit. f.The owner and/or the owner’s authorized agent shall use reasonably prudent business practices to ensure that the short-term vacation rental unit is used for overnight accommodations purposes only. This shall include using all prudent business practices to prohibit the rental to commercial party businesses. g. Prior to occupancy of a short-term vacation rental unit, the owner or the owner’s authorized agent shall: i. Obtain the contact information of the renter. ii. Provide a copy of the City’s “Good Neighbor” brochure containing these requirements to the renter. iii. Require the renter to execute a formal acknowledgement that he or she is legally responsible for compliance by all occupants of the short-term vacation rental unit and their guests with all applicable laws, rules and regulations pertaining to the use and occupancy of the short-term vacation rental unit. Page 4 of 7 19-1395 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 iv. The information required in Paragraphs i and iii of this subsection shall be maintained by the owner or the owner’s authorized agent for a period of three years and be made available upon request to any officer of the City responsible for the enforcement of any provision of the municipal code or any other applicable law, rule or regulation pertaining to the use and occupancy of the short-term vacation rental unit. h. The property shall be maintained free of litter and debris. Trash and refuse shall not be left or stored within public view, except in proper containers for the purpose of collection by the City’s authorized waste hauler on scheduled trash collection days. The size or number of containers and/or frequency of pick-up (if permitted by the City’s authorized waste hauler) shall be increased if needed to accommodate the amount of trash generated by all uses on the site. i.On-site parking shall be allowed on approved driveway, garage and/or carport areas only. Parking of oversized vehicles must comply with the provisions of Chapter 10.32 of the Hermosa Beach Municipal Code. j.Approved on-site parking space(s), including all enclosed garages, shall be kept free and clear to accommodate vehicular parking for renters/guests during all times the unit is in use as a short-term vacation rental. k. The number of adult occupants allowed to occupy any given short-term vacation rental unit shall be limited to two per bedroom/sleeping area. l.The Community Development Director, or designee, shall have the authority to impose additional conditions on the use of any given short-term vacation rental to ensure that any potential secondary effects unique to the subject short-term vacation rental unit are avoided or adequately mitigated. m. The owner or owner’s authorized agent shall post the current short-term vacation rental permit number, a photograph of the front of the property where the short-term vacation rental unit is located, as well as the number of approved on-site parking spaces available, in any written publication or on any website that promotes the availability or existence of a short-term vacation rental unit. 4. The owner shall comply with all requirements related to a Business License under Chapter 5.04 of the Hermosa Beach Municipal Code, and related to the Transient Occupancy Tax under Chapter 3.32 of the Hermosa Beach Municipal Code for the operation of the short-term vacation rental. B. Development Standards. Short-term vacation rentals shall conform to the following standards. 1. On-site parking shall be provided as required under Chapter 17.44. Page 5 of 7 19-1395 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 2. A private kitchen area, shower and toilet facilities, and at least one room/area designated as a sleeping area shall be provided in each unit. C. Amortization. Any short-term vacation rental that was in operation on October 24, 2019 shall cease operations no later than April 24, 2020, unless said short-term vacation rental complies with the requirements of this Section and obtains all required permits and licenses outlined in the section. D. Violations. Violations of this ordinance are subject to the following standards. 1. Any violation of this Section shall result in issuance of an Administrative Citation pursuant to Chapter 1.10 of the Hermosa Beach Municipal Code. 2. More than three (3) violations of this ordinance or any of the City’s quality of life ordinances, such as noise violations, disturbing the peace, or creating a public nuisance, within a twelve (12) month period shall be grounds for revocation of the business license and Administrative Permit, in accordance with provisions of the code, provided the three (3) violations have been affirmed by a hearing officer in the event they are appealed. E. Sunset Clause. The provisions in this ordinance shall become inoperative on October 24, 2021 and shall be considered repealed on that date, unless the City Council of Hermosa Beach enacts a new ordinance that becomes effective on or before October 24, 2021 and which deletes or extends that date. No new or renewals of Administrative Permits and/or business licenses for short-term vacation rentals shall be issued after October 24, 2021 and no permitted short-term vacation rental shall have a right to operate beyond the term of the permit. Section 4. Section 17.38.540 of the Hermosa Beach Municipal Code is hereby amended by adding the following use category to the alphabetical list of uses to read as follows: USES P or U See section Short-term vacation rental P 17.40.230 Section 5. Section 17.44.030 of the Hermosa Beach Municipal Code is amended by adding the following parking standard to the alphabetical list of parking requirements to read as follows: P. Short-term vacation rentals in commercial zones: one (1) space per bedroom, in no case less than one (1) space per unit and a maximum of two (2) spaces per unit being required. Section 6. Section 17.52.050 of the Hermosa Beach Municipal Code is amended to read as follows: With the exception of a short-term vacation rental use approved pursuant to Section 17.40.230, if an existing nonconforming manufacturing, commercial or residential use is vacated or Page 6 of 7 19-1395 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 removed and it is succeeded by another use, this shall be deemed the termination of the existing nonconforming use, and thereby immediately loses any vested right to continue. A nonconforming use may be succeeded by a use, which is itself nonconforming, provided the degree of nonconformity is less intensive (e.g., requires less parking or results in fewer dwelling units). It is the intent of this section to allow for an improvement in the degree of nonconformity of a use utilizing existing structures. It is not intended to allow the construction of new structures in violation of the provisions of this chapter. The planning commission shall make determinations as to whether a use is less intensive upon request Section 7. Section 17.55.070 of the Hermosa Beach Municipal Code is amended to read as follows: Any administrative permit may be revoked by the director or the decision making body for any of the following causes: A. That any term or condition has not been complied with; B. That the property for administrative permit has been granted is used or maintained in violation of any statute, law, regulation or condition of approval; C. That the use for which the administrative permit was granted has not been exercised for at least twelve (12) consecutive months, or has ceased to exist, or has been abandoned; D. The administrative permit has been issued for a short-term vacation rental, which has received three affirmed violations of this ordinance or any of the City’s quality of life ordinances, such as noise violations, disturbing the peace, or creating a public nuisance, within a 12-month period; or, E. That the use for which the administrative permit was granted has been so exercised as to be detrimental to the public health or safety or so as to constitute a nuisance. A hearing to show cause why the permit should not be revoked shall be held by the issuing body prior to the revocation of any administrative permit. Written notice shall be provided the permit holder at least ten (10) days prior to the hearing stating the reasons therefor. Section 8. CEQA. The City Council of the City of Hermosa Beach hereby finds, determines, and declares that the project is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3), which states that CEQA only applies to projects that have the potential for causing a significant effect on the environment. Inasmuch as this is a pilot program that allows existing structures to change their use (from long term residential to more transient occupancy), and has strict operational requirements, it can be seen with certainty that there is no possibility that the activity in question will have a significant effect on the environment. Page 7 of 7 19-1395 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Section 9. Effective Date. This ordinance shall take effect thirty (30) days after its passage and adoption pursuant to California Government Code section 36937. Section 10. Certification. The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City’s book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law. The City Clerk is further directed to fill in the appropriate dates as indicated in the ordinance above. PASSED, APPROVED, and ADOPTED this 24th day of September, 2019 _________________________________________________________________________ PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST:APPROVED AS TO FORM: ________________________________________________________________________ City Clerk City Attorney From: noreply@granicusideas.com <noreply@granicusideas.com> Sent: Thursday, October 10, 2019 3:36 PM To: Ann Yang <anny@hermosabch.org>; City Council <citycouncil@hermosabch.org>; Suja Lowenthal <suja@hermosabch.org> Subject: New eComment for City Council Adjourned Regular Meeting (Closed Session - 6:00 PM and Open Session - 7:00 PM) New eComment for City Council Adjourned Regular Meeting (Closed Session - 6:00 PM and Open Session - 7:00 PM) Scott Hayes submitted a new eComment. Meeting: City Council Adjourned Regular Meeting (Closed Session - 6:00 PM and Open Session - 7:00 PM) Item: 3a) REPORT 19-0665 ORDINANCE NO. 19-1395 - "AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING VARIOUS SECTIONS OF THE HERMOSA BEACH MUNICIPAL CODE TO ESTABLISH A TWO-YEAR PILOT PROGRAM TO REGULATE THE RENTAL OF EXISTING NONCONFORMING RESIDENTIAL PROPERTIES THAT ARE LOCATED IN COMMERCIAL ZONING DISTRICTS FOR FEWER THAN THIRTY DAYS" (City Clerk Elaine Doerfling) eComment: I would like to once again express my opposition to this pilot program. The City has not shown any ability to regulate the existing ban on STVR's in the residential zones and I do not believe that the City will be able to regulate STVR's in commercial zones any better. Today a quick search for a one night rental on Airbnb resulted in 28 places to stay. See link below: https://www.airbnb.com/s/Hermosa-Beach--CA--United- States/homes?refinement_paths%5B%5D=%2Fhomes&current_tab_id=home_tab&selected_tab_id =home_tab&source=mc_search_bar&search_type=unknown&screen_size=large&hide_dates_and_ guests_filters=true&ne_lat=33.870194658622296&ne_lng=- 118.38595117770421&sw_lat=33.85272037228812&sw_lng=- 118.4112930447078&zoom=16&search_by_map=true&checkin=2019-12-03&checkout=2019-12- 04&adults=1 If the search parameters are expanded to 30 days the number of places to stay increases to 71. While 30 day rentals are allowed, it is well known that many Airbnb hosts list their properties for 30 days but will allow (and prefer) shorter term rentals. Unfortunately it will be up to the residents of Hermosa Beach to police this issue and report STVR's disguised as 30 day rentals. See link below: https://www.airbnb.com/s/Hermosa-Beach--CA--United- States/homes?refinement_paths%5B%5D=%2Fhomes&current_tab_id=home_tab&selected_tab_id =home_tab&source=structured_search_input_header&search_type=unknown&screen_size=large&h ide_dates_and_guests_filters=true&ne_lat=33.870194658622296&ne_lng=- 118.38595117770421&sw_lat=33.85272037228812&sw_lng=- 118.4112930447078&zoom=16&search_by_map=true&checkin=2020-01-03&checkout=2020-02- 03&adults=1&place_id=ChIJrTm74X6zwoARQM6_cTJOEis Again, I strongly encourage you to remove this item from the consent calendar and reconsider the issue. At a minimum I would like to see the City require that all STVR rentals require full time on site management. This type of limitation has been historically supported by the Coastal Commission and as a result should not affect the City's ability to obtain its LCP. (See highlighted Letter from Coastal Commission, dated December 6, 2016) City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 19-0666 Honorable Mayor and Members of the Hermosa Beach City Council Adjourned Regular Meeting of October 10, 2019 ORDINANCE NO. 19-1397 - “AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA,AMENDING CHAPTER 12.36 OF THE HERMOSA BEACH MUNICIPAL CODE AND AMENDING CHAPTER 1.10 TO SUBJECT VIOLATIONS OF CHAPTER 12.36 TO ADMINISTRATIVE PENALTY PROCEDURES” (City Clerk Elaine Doerfling) Recommended Action: The City Clerk recommends that the City Council waive full reading and adopt by title Ordinance No. 19-1397. Background: At the City Council meeting of September 24,2019,the City Council introduced Ordinance No.19- 1397 amending the City’s Municipal Code regarding Trees.The City’s tree ordinance,codified in Chapter 12.36 of the Hermosa Beach Municipal Code (“HBMC”),governs the maintenance of parkway trees.The parkway refers to “that portion of the public right-of-way that is not paved as a street or sidewalk, including encroachment areas used as yards by abutting property owners.” In recent years,the Director and Commission have faced a number of issues respecting the extent of owners’maintenance obligations,the circumstances warranting tree removal,and the penalties for ordinance violations.These issues involve questions of policy that the current ordinance,adopted in 2006,does not address.PLAN Hermosa,adopted in 2017,also mandates that the City review its tree ordinance to ensure the protection of existing parkway trees and the adequate replacement of mature trees when preservation is infeasible. Following the public hearing, the City Council unanimously introduced the ordinance as presented. Attachments: Ordinance No. 19-1397 Respectfully Submitted by: Carol Cowley, Interim Deputy City Clerk Concur: Elaine Doerfling, City Clerk Concur: Nico De Anda-Scaia, Assistant to the City Manager Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 10/3/2019Page 1 of 1 powered by Legistar™ Page 1 of 5 19-1397 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ORDINANCE NO. 19-1397 AN ORDINANCE OF THE CITY OF HERMOSA BEACH AMENDING CHAPTER 12.36 OF THE HERMOSA BEACH MUNICIPAL CODE AND AMENDING CHAPTER 1.10 TO SUBJECT VIOLATIONS OF CHAPTER 12.36 TO ADMINISTRATIVE PENALTY PROCEDURES The City Council of the City of Hermosa Beach does ordain as follows: Section 1. Chapter 12.36 of Title 12 of the Hermosa Beach Municipal Code is hereby amended in its entirety to read as follows: Chapter 12.36 TREES Sections: 12.36.010 Purpose. 12.36.020 Definitions. 12.36.030 Planting of Trees in the Parkway. 12.36.040 Maintenance of Trees in the Parkway. 12.36.050 Prohibition of Damage, Destruction, or Removal of Parkway Trees. 12.36.060 Permit Requirement for Tree Removal. 12.36.070 Prohibition of Attaching Objects to Parkway Trees. 12.36.080 Protection of Parkway Trees During Construction. 12.36.090 Abatement of Nuisance Conditions. 12.36.100 Remedies. 12.36.110 Violations. 12.36.010 Purpose. The purpose of this Chapter is to realize the City’s commitment to creating, maintaining, and promoting a safe, healthy, and environmentally sound urban forest. Mature trees and abundant landscaping, with proper maintenance, add to the quality of life valued by the Hermosa Beach community and to the character of its neighborhoods. To increase green space citywide, the City’s tree ordinance serves to preserve and protect existing parkway trees, and to ensure that trees are replaced when, consistent with the public health, safety and welfare, preservation is not feasible. 12.36.020 Definitions. As used in this chapter: “Director” means the Public Works Director or his/her designee. Page 2 of 5 19-1397 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 “Parkway” means that portion of the public right-of-way that is not paved as a street or sidewalk, including encroachment areas used as yards by abutting property owners. “Property Owner” means the person or entity that owns the real property abutting and usually extending to the centerline of the immediately adjacent public-right-of-way, where a parkway tree is located. In the case where the parkway tree is located on the property line between two properties, then the “Property Owner” shall refer to both property owners. “Public right-of-way” means any area owned by or dedicated to the City for highway purposes. “Tree” means any perennial plant having a self-supporting woody main stem or trunk measuring at least five inches in circumference at a height of six feet above the ground, usually characterized by the ability to grow to considerable height or size and to develop woody branches. 12.36.030 Planting of Trees in the Parkway. No person other than the City and the Property Owner shall plant a tree on any parkway. The Property Owner requesting to plant a tree in the parkway shall first obtain a permit from the Director. Only those species of trees specified on the City’s official list of approved parkway trees shall be planted in the parkway. Trees planted on the parkway by the Property Owner shall be planted in accordance with horticultural standards promulgated by the Director. All work under a permit shall be performed within thirty days of the issue date of the permit, and shall be performed in accordance with the conditions and requirements set forth in the permit. 12.36.040 Maintenance of Trees in the Parkway. A. With the exception of those trees maintained by the City, it is the duty of the Property Owner at his or her expense to cultivate and provide for the complete maintenance of all trees located in the parkway adjacent to the Owner’s real property. Trees shall be maintained in a manner as not to cause or constitute a nuisance. The Property Owner’s obligation to maintain parkway trees includes responsibility for the costs of any approved tree removal and replacement. It does not include the costs to repair a sidewalk damaged by the roots of a parkway tree. B. The Property Owner shall be liable for all damages or injuries incurred by any person or to any real or personal property arising from the Property Owner’s failure to maintain parkway trees as required by this Section. C. No person other than the City and the Property Owner, including but not limited to utility companies and others owning facilities or performing work in the public right-of-way, shall trim, prune or cut a tree without first obtaining a permit from the Director. All work under a permit shall be performed within thirty days of the issue date of the permit, and shall be performed in accordance with the conditions and requirements set forth in the permit. Page 3 of 5 19-1397 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 12.36.050 Prohibition of Damage, Destruction, or Removal of Parkway Trees. A. No person, including the Property Owner, shall willfully injure, deface, mutilate, poison or destroy a parkway tree. B. No person shall place or maintain any stone, concrete, cement, asphalt, brick or other substance or object within the drip-line of a parkway tree so as to impede free access of water and air to the roots of the tree. C. No person shall cause or allow any substance deleterious to tree life, including but not limited to oil, dye, brine or any other substance, to pour, flow or drip on any parkway tree or around the base of any such tree. 12.36.060 Permit Requirement for Tree Removal. A. Except in cases of emergency requiring immediate tree removal to protect the public health and safety, no person, including the Property Owner, shall remove a parkway tree without first obtaining a permit from the Director. Permit applications shall be subject to an application fee established by resolution of the City Council in an amount not to exceed the City’s reasonable cost of providing the services required by this Chapter. B. A permit to remove a tree may be issued if the tree is dead, otherwise constitutes a public nuisance, or interferes significantly with the use and enjoyment of the immediately adjoining property. All work under a permit shall be performed within thirty days of the issue date of the permit, and shall be performed in accordance with the conditions and requirements set forth in the permit. C. The Director shall consider and decide any application to remove a tree with a trunk diameter of twelve inches or less (as measured four feet above the ground). The Director may consider and decide any application to remove a tree that is dead, as confirmed by an arborist’s report, provided that removal is conditioned on on-site replacement. An application to remove a dead tree with a trunk diameter in excess of twelve inches shall be referred to the Public Works Commission when on-site replacement is not feasible and may otherwise be referred to the Commission at the Director’s discretion. The Director’s decision respecting the removal of any tree with a trunk diameter in excess of twelve inches may be appealed to the Public Works Commission. D. All other applications to remove a tree with a trunk diameter in excess of twelve inches (as measured four feet above the ground) shall be referred to and decided by the Public Works Commission following a public hearing. Notice of the hearing shall be provided to the owners of all real property within a radius of three hundred (300) feet of the subject tree. Any Commission decision made pursuant to this chapter may be appealed to the City Council. Appeals shall be filed in writing within ten days of the Commission’s final decision. The decision of the City Council shall be final. Page 4 of 5 19-1397 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 E. A permit to remove a tree shall be conditioned on replacement of the tree, either on-site or elsewhere as prescribed by the City. On-site replacement (in the parkway adjacent to the permittee’s real property) is required unless on-site replacement is infeasible. Removed trees shall be replaced at a minimum 2:1 ratio with a tree from the City’s official list of approved parkway trees. F. A demolition permit shall not authorize removal of parkway trees absent a removal permit issued pursuant to this Chapter. 12.36.070 Prohibition of Attaching Objects to Parkway Trees. No person shall tack, nail, paste or otherwise attach by any means whatsoever any sign, notice, advertisement or any other printed matter, or place any board, platform or other object on a tree. No person shall attach any rope or wire to any tree for the purpose of maintaining or repairing the tree without first receiving a permit from the Director. 12.36.080 Protection of Parkway Trees During Construction. During the construction, repair or renovation of any structure, utility facility or right-of-way improvement, the person responsible for such activity shall take all necessary precautions to protect parkway trees in the vicinity of the construction project. 12.36.090 Abatement of Nuisance Conditions. A. The Property Owner shall abate any condition of a parkway tree determined by the Director to constitute a public nuisance. For purposes of this section, “tree” shall include shrubs and other vegetation in the parkway. Conditions constituting a nuisance include, but are not limited to, dead or diseased trees, trees constituting a danger to persons or property, trees impairing vehicular visibility, trees endangering utility wires, trees damaging the sidewalk pavement, or trees impairing pedestrian use of the sidewalk. B. Prior to abating a nuisance condition of a parkway tree, the Property Owner shall first obtain a permit from the Director. The Director will prescribe the manner in which the nuisance condition shall be abated. In the event the Property Owner fails or refuses to abate the nuisance, the provisions of Chapter 8.28 pertaining to abatement of public nuisances will apply. 12.36.100 Remedies. In addition to any other remedies provided for in this Code and State law, a person who damages, mutilates, removes or destroys a parkway tree shall be liable to the City for the full replacement cost of the tree. / / / / / / / / / Page 5 of 5 19-1397 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 12.36.110 Violations. Violations of the provisions of this chapter shall be punishable in accordance with Chapter 1.10. Section 2. Section 1.10.040, subsection (A) of Title 1 of the Hermosa Beach Municipal Code—“Code violations subject to administrative penalty procedures”—is hereby amended to add paragraph 19 to read as follows: 19. Chapter 12.36, Trees. Section 3. Severability.If any provision of this ordinance is declared to be invalid by a court of competent jurisdiction, it shall not affect any remaining provision hereof. The City Council of the City of Hermosa Beach hereby declares that it would have adopted this ordinance despite any partial invalidity of its provisions. Section 4. CEQA. This Ordinance is exempt from the California Environmental Quality Act (“CEQA”) because it is not a “project” under CEQA Guidelines Section 15378. There is also no possibility that the proposed amendments to the City’s tree ordinance may have a significant adverse effect on the environment. 14 Cal. Code Regs. § 15061(b)(3). Section 5. Effective Date. This ordinance shall take effect thirty (30) days after its passage and adoption pursuant to California Government Code section 36937. Section 6. Certification. The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City’s book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law. PASSED, APPROVED and ADOPTED this 10th day of October, 2019. _____________________________________________________________________ MAYOR of the City of Hermosa Beach, California ATTEST:APPROVED AS TO FORM: __________________________ City Clerk City Attorney City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 19-0651 Honorable Mayor and Members of the Hermosa Beach City Council Adjourned Regular Meeting of October 10, 2019 CITY COUNCIL REVIEW AND RECONSIDERATION OF THE PLANNING COMMISSION DECISION TO DENY A REQUEST FOR A PRECISE DEVELOPMENT PLAN AND PARKING PLAN FOR A SIX-UNIT MOTEL PROJECT BY CONSTRUCTING A NEW THREE-STORY, DETACHED 2,744 SQUARE FOOT COMMERCIAL BUILDING CONTAINING FIVE UNITS, TO BE CONSTRUCTED BEHIND THE EXISTING 1,841 SQUARE FOOT SINGLE-FAMILY RESIDENCE WHICH WILL BE CONVERTED TO AN ADDITIONAL UNIT AND A PARKING PLAN TO ALLOW THE 6-SPACE PARKING REQUIREMENT TO BE MET WITH 4 ON-SITE SPACES (INCLUDING 1 TANDEM SPACE) PLUS FEES IN-LIEU FOR 2 SPACES, ON A 4,023 SQUARE FOOT LOT IN THE C-2 (RESTRICTED COMMERCIAL) ZONING DISTRICT AT 70 10 TH STREET; AND CONSIDERATION OF A MITIGATED NEGATIVE DECLARATION (Community Development Director Ken Robertson) Recommended Action: Staff recommends that the City Council continue the public hearing to the October 22,2019 City Council meeting after taking public comment for the project located at 70 10th Street. Discussion: Staff initially scheduled this meeting anticipating that the staff report could be completed and staff could attend a Tuesday night meeting,and therefore the public noticing was sent out accordingly. Staff needs additional time to complete the report and is unable to attend the Thursday night October 10,2019 meeting.The appellant has been notified and is aware of this change and staff will also endeavor to notify other parties that participated in the Planning Commission hearings of the continuance to October 22, 2019. Respectfully Submitted by: Ken Robertson, Community Development Director Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 10/4/2019Page 1 of 1 powered by Legistar™ From: noreply@granicusideas.com <noreply@granicusideas.com> Sent: Tuesday, October 8, 2019 2:08 PM To: Ann Yang <anny@hermosabch.org>; City Council <citycouncil@hermosabch.org>; Suja Lowenthal <suja@hermosabch.org> Subject: New eComment for City Council Adjourned Regular Meeting (Closed Session - 6:00 PM and Open Session - 7:00 PM) New eComment for City Council Adjourned Regular Meeting (Closed Session - 6:00 PM and Open Session - 7:00 PM) Dennis Toomey submitted a new eComment. Meeting: City Council Adjourned Regular Meeting (Closed Session - 6:00 PM and Open Session - 7:00 PM) Item: 5a) REPORT 19-0651 CITY COUNCIL REVIEW AND RECONSIDERATION OF THE PLANNING COMMISSION DECISION TO DENY A REQUEST FOR A PRECISE DEVELOPMENT PLAN AND PARKING PLAN FOR A SIX-UNIT MOTEL PROJECT BY CONSTRUCTING A NEW THREE-STORY, DETACHED 2,744 SQUARE FOOT COMMERCIAL BUILDING CONTAINING FIVE UNITS, TO BE CONSTRUCTED BEHIND THE EXISTING 1,841 SQUARE FOOT SINGLE-FAMILY RESIDENCE WHICH WILL BE CONVERTED TO AN ADDITIONAL UNIT AND A PARKING PLAN TO ALLOW THE 6-SPACE PARKING REQUIREMENT TO BE MET WITH 4 ON-SITE SPACES (INCLUDING 1 TANDEM SPACE) PLUS FEES IN-LIEU FOR 2 SPACES, ON A 4,023 SQUARE FOOT LOT IN THE C-2 (RESTRICTED COMMERCIAL) ZONING DISTRICT AT 70 10TH STREET; AND CONSIDERATION OF A MITIGATED NEGATIVE DECLARATION (Community Development Director Ken Robertson) eComment: The residents on 10th Street, and the surrounding impacted area, have opposed this proposed development since it's inception. Many of us have now attended multiple Planning Commission meetings regarding this proposal; and submitted written commentary. This issue has been voted down every time during the Planning Commission sessions. Mow, we are forced to attend a City Council session reviewing this Item? Why? The main issue at hand is the request to allow a Variance to the Parking Requirements. There is no valid reason for this City to be granting any more of these types of Variances! Parking is, and has been for some time, a major issue, and this10th Street area is one of the most impacted areas of Hermosa Beach. We are consistently beset by the events that this city insists on ramming down our throats; all of which regularly and severely intrude on our lives! So, how about for a change, you do what you were elected to do; Shepherd, Protect, and Nurture the City of Hermosa Beac and the residents that make this place our home! Quit selling us out to every Special Interest group that shows up! We do not need Developers that refuse to conform to our regulations! We do not need to accept "Fees in lieu of Compliance"! Regards Dennis City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 19-0664 Honorable Mayor and Members of the Hermosa Beach City Council Adjourned Regular Meeting of October 10, 2019 APPROVAL OF THE PARKS, RECREATION AND COMMUNITY RESOURCES ADVISORY COMMISSION’S RECOMMENDED SPECIAL EVENT FEE WAIVER GRANT POLICY; IMPLEMENTATION IN 2020; AND AFFIRMATION THAT NO ADDITIONAL FEE WAIVERS WILL BE GRANTED FOR 2019 (Community Resources Manager Kelly Orta) Recommended Action: Staff recommends that the City Council affirm the Parks,Recreation and Community Resources Advisory Commission’s recommendations on the proposed Special Event Fee Waiver Policy, including: 1.Approval of the proposed policy; 2.Implementation of the proposed policy for events held in 2020; and 3.Affirmation that no additional fee waivers will be granted for 2019. Executive Summary: The City’s Special Event Policy Guide,adopted by the City Council in 2017,outlines an updated approval process for special events consistent with each event’s categorized impact levels.Included in this policy guide is a Fee Waiver Policy that provides guidelines for consideration of fee reductions by the City Council.At the City Council’s March 12,2019 regular meeting,Council expressed concern over the level of fee waivers granted to special events and requested that the Special Event Subcommittee review the fee waiver policy and provide recommended updates. The Subcommittee provided a recommended draft policy to the Parks,Recreation and Community Resources Advisory Commission for review on July 2,2019,and then again on October 1,which incorporated input and feedback from the initial presentation.The Commission recommends approval of the proposed policy,which incorporates several minor revisions consistent with its October 1 discussion.Additionally,the Commission recommends implementation of the policy for events held in 2020 and that no additional fee waivers be granted for the remainder of 2019. Background: The City’s Special Event Policy Guide,adopted by the City Council in 2017,outlines an updated approval process for special events consistent with each event’s categorized impact levels.Included City of Hermosa Beach Printed on 10/3/2019Page 1 of 7 powered by Legistar™ Staff Report REPORT 19-0664 approval process for special events consistent with each event’s categorized impact levels.Included in this policy guide is a Fee Waiver Policy that provides guidelines for consideration of fee reductions by the City Council.This policy states that valid,non-profit organizations are eligible for fee reduction consideration by making a formal request through the completion of the Fee Waiver Application. Possible options specified in the policy include: ·The application fee cannot be waived; ·The permit fee(s) can be waived up to 100%; and ·Additional impact fees can be waived up to 10%. The Fee Waiver Policy leaves determination of the level of fee waivers to the discretion of the City Council.Since the policy’s implementation,special event fees have been waived at the level outlined in the above-stated policy as well as in full,depending on several factors including the organization’s benefits to the community and past practice. At the City Council’s March 12,2019 regular meeting,Council expressed concern over the level of fee waivers granted to special events and requested that the Special Event Subcommittee review the fee waiver policy and provide recommended updates.Following weeks of study and analysis,the Subcommittee provided a recommended draft policy to the Parks,Recreation and Community Resources Advisory Commission (“Commission”)for review on July 2,2019.At that meeting,the Commission expressed a desire for additional consideration in several policy areas including whether groups must be qualified non-profit organizations to be eligible,and the inclusion of the Special Event Policy Guide mission statement as a qualifier for eligibility.Additionally,the Commission requested staff to return with data on the amount of fee waivers granted in previous years for comparison purposes. At its regular meeting on October 1,staff presented an updated policy that incorporated the Commission’s feedback from the July 2 meeting as well as additional input provided by the Special Event Subcommittee.Following analysis of these changes,the Commission recommends approval of the proposed policy (Attachment 1), which includes the following revisions: ·Incorporation of language that specifies the Special Event Fee Waiver Policy is not applicable for long-term agreements; and ·Clarification of the language surrounding events that promote or advance a religious message or belief. Additionally,the Commission recommends implementation of the policy commencing in 2020 and that no further fee waivers be granted for 2019.Lastly,the Commission requested that the Special Event Subcommittee expedite its development of a recommendation addressing long-term agreements for eligible special events for inclusion in the Special Event Policy Guide. City of Hermosa Beach Printed on 10/3/2019Page 2 of 7 powered by Legistar™ Staff Report REPORT 19-0664 Discussion: Throughout development of the proposed Special Event Fee Waiver Policy,staff and the Special Event Subcommittee analyzed and referred to multiple fee waiver policies from various municipalities,incorporating elements of each into the proposed policy.Those municipalities include the following: ·American Canyon, California ·Culver City, California ·Hayward, California ·Kissimmee, Florida ·Long Beach, California ·South Pasadena, California ·Truckee, California Policy Overview The proposed policy provides the Commission with the ability to approve the award of fee waivers through a grant process.As detailed in the policy,the City Council will annually affirm the maximum amount of grant funding available to the Commission to award to qualified events for the upcoming calendar year.The proposed maximum amount that can be awarded annually is $20,000.Each organization,if determined to meet the qualifications of the grant policy,may receive the lesser amount of $2,500 or 50%of applicable special event fees (indirect costs).Fees applied toward the application fee,staff time,inspections,Police or Fire services,etc.are ineligible.Those fees that are eligible include daily permit fees,set-up and tear-down fees,etc.Those funds awarded to each organization may only be applied towards event-related City fees.Following the successful award of a grant,each organization would submit a formal report and provide a presentation to the Commission following the event.This presentation would provide an overview of the event including its success, budget, and financial outlook. Policy Updates As briefly mentioned,the Commission recommended a series of language updates and additions to the policy presented at its meeting on Tuesday,October 1.The first request was the incorporation of language specifying that the Special Event Fee Waiver Policy is not applicable for long-term agreements.On page 1 in the paragraph immediately following the Mission Statement of the Special Event Policy Guide, the following language was added to address this: “The Special Event Fee Waiver Grant Policy is intended for those events required to complete the annual application filing,review,and approval process.Events and organizations that qualify for a long-term agreement are not bound by the terms of this policy.” The Commission’s interest in adding this language and requesting the Special Event Subcommittee City of Hermosa Beach Printed on 10/3/2019Page 3 of 7 powered by Legistar™ Staff Report REPORT 19-0664 The Commission’s interest in adding this language and requesting the Special Event Subcommittee to provide its recommended policy guidelines on long-term agreements for qualified special events as quickly as possible,is to support select organizations and its event(s)further than the proposed fee waiver policy allows.It was clear that the annual “Hearts of Hermosa”event,those events produced by Friends of the Parks (“Pets in the Park”,“Pumpkins in the Park”,etc.),and the “Fine Arts Festival” should be closely analyzed for consideration of a future long-term agreement,which would preclude each organization from going through the annual application filing,review and approval process.In addition,the long-term agreement provides an opportunity for the City to negotiate the city’s level of support albeit in fee waivers,resource assistance,etc.,without the constraints of the proposed fee waiver policy.This policy was next on the Special Event Subcommittee’s list for review and it will return to the Commission with recommended guidelines as quickly as possible. Additionally,the Commission requested that the language addressing events that may promote or advance a religious message or belief be reviewed to ensure it was clear and understandable.This refined language is near the top of page 2 in the “Eligibility”section of the proposed policy.The proposed language further clarifies that City funds cannot be used for these type of events and, therefore, would be ineligible for fee waiver consideration. Throughout the Commission’s discussion,there were additional discussion points that merits highlighting for the City Council’s benefit while considering adoption of the proposed policy.One of the more in-depth conversations involved the removal of the non-profit status qualifier for fee waiver eligibility.At the Commission’s July 2 meeting,it expressed an interest in having staff and the Subcommittee review whether this should be a requirement,specifically because it did not want to prevent the City from providing assistance to a worthy cause that was not being produced by a recognized non-profit organization.Ultimately,the Commission recommends approval of the proposed policy which removes an organization’s non-profit status as a qualifier. Lastly,the Commission discussed the importance of having a standard method that measures each event’s community benefit,which would be included in the Community Benefit Form.This form would be developed following adoption of the policy.Considering the removal of the non-profit status qualifier,there was concern that this would provide an opportunity for more events to apply for the fee waiver,which could result in less funds being available for events that have historically been the recipient of fee waivers.It was evident that this form would be key in assisting the Commission in determining the level of community benefit each event provide.Staff will work with the Special Event Subcommittee to ensure it is created considering this significance. The final topic to highlight is that the proposed policy states that,“Fee waivers will not be considered for events taking place between Memorial Day and Labor Day (peak season).”This can be found in the final sentence of the “Grant Funding Limits”section on page 1.The Commission did not discuss this during deliberations but approved the policy with inclusion of the statement.Using the 2019 Special Event Calendar as an example,the only events that received fee waivers in the peak season City of Hermosa Beach Printed on 10/3/2019Page 4 of 7 powered by Legistar™ Staff Report REPORT 19-0664 Special Event Calendar as an example,the only events that received fee waivers in the peak season in 2019 was the “Fine Arts Festival”,held June 8-9 and the “Best Day Foundation Beach Day”held June 15-16.Under the current proposal,both events would be ineligible for fee waiver consideration. The inclusion of this in the policy was a recommendation by the Subcommittee in one of the policy review meetings and was made in an effort to lessen the impacts of the event calendar within the peak season.The incentive of fee waiver eligibility for only those events held in the non-peak season encourages the rescheduling of an event into a lesser-impacted month,thus decreasing the overall impacts within the event calendar during the peak season.Further,this strategy is also highlighted in the General Plan within Goal 8 of the Parks and Open Space section of the General Plan,as noted in the “General Plan Consistency” section of this report. Current and Proposed Policy Comparison For comparison purposes and to calibrate the proposed policy with past practice,Table 1 includes those organizations that received fee waivers in 2018 as well as a comparison of each organization’s fee waivers under the proposed policy model.The proposed policy outlines the level of fee waiver to be the lesser amount between $2,500 or 50%of applicable special event fees.Based on this,the highlighted box in each row of the final two columns reflects the fee amount that would apply for each event.In total,$38,178 of special event fees were waived in 2018.Using the proposed policy,the combined total amount of fee waivers would have been $11,394.The “Best Day Foundation Beach Day”and “Sandpipers Stroll the Strand”would not have been eligible for fee waiver consideration as their fee waiver request is below the $250 minimum as outlined in the proposed policy. Table 1: Special Event Fee Waivers Awarded in 2018 and Comparison of Fee Waivers Under the Proposed Policy Event Total Fees Waived PROPOSED POLICY 50% off indirect $2500 Best Day Foundation Beach Day $50 $25 $2,500 Hearts of Hermosa $7806 $3,894 $2,500 Hope Chapel Community Easter Egg Hunt $2612 $1,298 $2,500 Pets in the Park $2612 $1,298 $2,500 Pumpkins in the Park $2612 $1,298 $2,500 Sandpipers Stroll the Strand $400 $200 $2,500 *Spyder Surf Fest $10,935 $5,434 $2,500 Walk to End Alzheimer’s $11,151 $5,564 $2,500 TOTAL $38,178 TOTAL $11,394 Throughout 2019,there has been a number of special event fee waivers approved for various City of Hermosa Beach Printed on 10/3/2019Page 5 of 7 powered by Legistar™ Staff Report REPORT 19-0664 Throughout 2019,there has been a number of special event fee waivers approved for various organizations,as outlined in Table 2.To date,$36,049 has been waived by the City Council for special events held in 2019.Similar to Table 1,Table 2 includes a comparison of these fees under the proposed policy model.In addition,the highlighted box in each row of the final two columns contains the fee amount that would apply for each event.Under the proposed policy,fee waivers would have totaled $12,813.The “Best Day Foundation Beach Day”and “Sandpipers Stroll the Strand”would, again,not be eligible for fee waiver consideration because their fee waiver request is below the $250 minimum as outlined in the proposed policy.Lastly,it should be noted that as previously discussed, the “Art Festival”would no longer be eligible for fee waiver consideration unless it rescheduled the event into the off-season. Table 2: Special Event Fee Waivers Awarded in 2019 and Comparison of Fee Waivers Under the Proposed Policy Event Total Fees Waived PROPOSED POLICY 50% off indirect $2500 Art Festival $3,156 $3,073 $2,500 Best Day Foundation $140 $140 $2 ,500 Great Santa Run $1,627 $5,374 $2,500 Hea rts of Hermosa $1,867 $1,515 $2 ,500 Hope Chapel Easter Egg Hunt $1,298 $1,298 $2,500 Hope Chapel E aster Sunrise S ervice $5,464 $5 646 $2 ,500 Sandpipers Stroll the S trand $400 $200 $2 ,500 *Sp yder S urf Fest $11 ,334 $5,646 $2 ,500 Walk to En d Alzheimer ’s $10,76 3 $5,374 $2 ,500 TOTAL $36,049 TOTAL $12,813 Policy Implementation and 2019 Outlook The proposed policy recommends allowing up to $20,000,annually,in fee waivers.As shown in Table 2,$36,049 has already been awarded for 2019.Although the recommendation is to implement this policy commencing in 2020 in order to allow event producers time to include projected fees into their event budgets,the Commission recommends that no additional fee waivers be granted for events scheduled in 2019 because it has already far exceeded the proposed annual maximum.Currently, there are no additional fee waiver applications pending approval for the remainder of the calendar year. General Plan Consistency: This report and associated recommendation have been evaluated for their consistency with the City’s City of Hermosa Beach Printed on 10/3/2019Page 6 of 7 powered by Legistar™ Staff Report REPORT 19-0664 General Plan. Relevant Policies are listed below: ·Governance o Goal 1. A high degree of transparency and integrity in the decision-making process. §1.6 Long-term considerations.Prioritize decisions that provide long-term community benefit and discourage decisions that provide short-term community benefit but reduce long-term opportunities. ·Parks and Open Space o Goal 3. Community parks and facilities encourage social activity and interaction. §3.1.Community-friendly events.Encourage,permit,and support community group,nonprofit,or business organized events on City property that support physical activity, beach culture, and family-friendly social interactions. o Goal 8.Special events at the beach are balanced to support community recreation and economic development without restricting coastal access or impacting the community. §8.2.Off-peak season events.Incentivize event producers to host special events during off-peak seasons through reduced fees or accommodating location/reserved area preferences. §8.6.Special event impact fees.Require special event applicants pay a fair share of costs associated with impacts on City services and facilities required to support special events. Fiscal Impact: Although the fiscal impacts are unknown at this time as the 2020 Special Event Calendar is still in the development stages,it is anticipated that the City will see an increase in special event revenue under the proposed policy. Attachments: Proposed Special Event Fee Waiver Policy Respectfully Submitted by: Kelly Orta, Community Resources Manager Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Mike Jenkins, City Attorney Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 10/3/2019Page 7 of 7 powered by Legistar™ Special Event Fee Waiver Grant Policy The City of Hermosa Beach hosts a variety of special events that attract thousands of visitors each year. These events must be consistent with the city’s Special Event Policy Guide Mission Statement: Hermosa Beach strives to offer a safe and enjoyable environment for special events to take place in a way that balances resident and visitor needs. Special events in Hermosa Beach are celebrated for being community-friendly, enhancing local beach culture and offering a myriad of benefits to the local community. The City of Hermosa Beach works collaboratively with event operators in an efficient and clear manner to process and carry out permits in compliance with this policy. In an effort to support qualifying organizations, the City provides special event fee waiver grant opportunities to assist in its success by relieving the financial burden associated with the cost of the City’s special event fees. The Special Event Fee Waiver Grant Policy is intended for those events required to complete the annual application filing, review, and approval process. Events and organizations that qualify for a long-term agreement are not bound to the terms of this policy. Grant Funding Limits The Parks, Recreation and Community Resources Advisory Commission (“Commission”) awards grant funding for qualified organizations that have received approval to hold their event in the City of Hermosa Beach. The annual award limit of the Special Event Fee Waiver Grant is approved by the City Council each fall for the upcoming calendar year. For the 2019 calendar year, the annual maximum of grant funding available is $20,000 to qualified organizations. Grants will be awarded up to a maximum of $2,500 per event or a 50% reduction of indirect City special event fees, whichever is the lesser amount. Awards may only be used toward indirect special event fees charged by the City; direct costs (i.e. application processing fee, inspections, staff time, Police or Fire services, etc.) are not eligible for consideration of this grant and organizations are required to pay those in full. A fee worksheet is included in the Fee Waiver Grant Application that further outlines those fees eligible under this grant. The minimum amount of requested special event fee waiver grants must total at least $250. Fee waivers will not be considered for events taking place between Memorial Day and Labor Day (peak season). Eligibility In order to be eligible to apply for a Special Event Fee Waiver Grant, the special event must have been successfully approved through its applicable approval process as outlined in the Special Event Policy Guide. Following approval of a special event, a completed Special Event Fee Waiver Grant Application is required to be submitted to the Community Resources Department at least 60 days prior to the. Following a review to ensure the completeness of the application, the request will be included on an upcoming meeting of the Commission for its formal review and determination of grant award. Fee waivers may be granted when the Commission determines that the event is of significant value to the community or to a significant portion of its residents and provides a measurable community benefit. In addition, the organization producing the event must meet at least 1 (one) of the following criteria: 1) An organization that has a demonstrated community benefit to Hermosa Beach. 2) Hermosa Beach business that is not delinquent on city permits or fees. 3) Organizations that are producing returning events to the City of Hermosa Beach and can demonstrate: a. A community benefit (must complete the Community Benefit form); or b. A positive economic impact as a result of the event (must complete the Economic Impact Report with previous years’ event details). Activities specifically prohibited from receiving a fee waiver grant include those events that: • Promote, advocate or advance a political or religious message or belief. • Projects or organizations who have unsatisfactorily fulfilled its obligations from previous Special Event Fee Waiver Grant awards. Grant Approval The five (5) member Commission is tasked with reviewing and determining the level of Special Event Fee Waiver Grant award at one of their regular meetings held on the first Tuesday of each month beginning at 7:00pm. Consideration will include careful review of: • Special Event Fee Waiver Grant Application. • Community Benefit Form (if required). • Economic Impact Report (if required). • Successful fulfillment of previously awarded grant obligations. In addition, the Commission will consider the following evaluation criteria: • Whether the event serves, involves, and/or promotes Hermosa Beach, its residents, schools, and/or businesses. • Whether the event delivers substantive and measurable economic and community benefits to the City. • Whether the event enhances the quality of life to the Hermosa Beach community; offering recreational, cultural, social, and or and/or educational activities of interest to the community. The Commission’s decision to deny grant funding for specific events is appealable by the City Council. The City Council will not consider additional fee waiver considerations in addition to the maximum award amounts allowable through the Special Event Fee Waiver Grant program. Grant Obligations Organization receiving grant funding through the Special Event Fee Waiver Grant program will be required to complete the following: • Submission of a Grant Final Report within 30-days following the event. • A formal presentation to the Parks, Recreation and Community Resources Advisory Commission at one of its regular meeting no more than 60-days following the event. The presentation shall include discussion of: o Number of attendees. o Beneficiary of funds raised by the event (if applicable). o Overview of event budget and financial outlook. Grant Disqualification Failure to complete these requirements in accordance with this policy shall automatically disqualify the organization from submitting a future request to receive a Special Event Fee Waiver Grant for the remainder of the current calendar year plus one additional year. If any information submitted as part of the Special Event Fee Waiver Grant is found to be fraudulent, event approvals already granted for the remainder of the calendar year will be automatically revoked. While the organization will be permitted to reapply for approval of event(s) in the following calendar year, it will no longer be eligible to apply for Special Event Fee Waiver Grants. From: Sam Perrotti <sperrotti1@verizon.net> Sent: Tuesday, October 8, 2019 11:47 AM To: Mayor Stacey Armato <sarmato@hermosabch.org>; Mayor Pro Tem Mary Campbell <mcampbell@hermosabch.org>; Councilmember Hany Fangary <hfangary@hermosabch.org>; Councilmember Justin Massey <jmassey@hermosabch.org>; Councilmember Jeff Duclos <jduclos@hermosabch.org> Cc: Ann Yang <anny@hermosabch.org>; Kelly Orta <korta@hermosabch.org> Subject: City Council Meeting 10-10-19 Hearing on Special Events Waiver Policy - Item 6A City Council Members, I will not be able to attend the City Council meeting on 10-10-19. I have a medical procedure scheduled that afternoon so I am sending you all this email. I am concerned about the Special Event Fee Waiver Grant Policy. In the second paragraph under Grant Funding Limits, the last sentence states. Fee waivers will not be considered for events taking place between Memorial Day and Labor Day. I think this policy is too restrictive and should be more flexible. I think the events should be considered on an individual basis. Those events that have a minimal impact on City recourses should not be included with large events at the beach or on the plaza. The Hermosa Beach Fine Arts Festival has its event planned for June 13 and 14, 2020. According to the proposed Special Event Fee Waiver Grant Policy, we could not apply for a fee waiver. In 2017 and 2018 we scheduled our event in October. Attendance at the event dropped dramatically. There were many competing events, such as, The Redondo Beach Art Show, the Manhattan Beach Hometown Fair and the American Martyrs Carnival. Because of the severe drop in attendance we had a fewer artists apply for our event. We had about 100 artists in our June 2016 event. In 2018 only 40 artist applied for our event. When we returned our event to June 2019 we rebounded and 50 artists applied for our event. We are trying to rebuild our event. In order to increase the attendance for our event and increase the number of artists applying for our event, we have to schedule the event during the summer months. We chose June because it has fewer conflicting events. I am requesting that the City Council amend the proposed Special Event Fee Waiver Grant Policy to make it more flexible. If you have any questions, feel free to contact me. Thank you, Sam Perrotti President Arts Group of Hermosa Beach 10/8/19 AGENDA, ITEM 6a - SPECIAL EVENT FEE WAIVER GRANT POLICY SUPPLEMENTAL EMAIL SUBMITTED BY SAM PERROTTI TO THE CITY COUNCIL ON 10/8/19 AT 11:47 A.M. Memorandum Community Resources Department ● 710 Pier Avenue ● Hermosa Beach, CA ● 90254 ● 310.318.0280 To: Hermosa Beach Mayor and City Council From: Kelly Orta, Community Resources Manager Date: October 10, 2019 RE: Item 6(A): Proposed Special Event Fee Waiver Policy Updated Tables for 2018 and 2019 Following a review of the tables provided in the Staff Report, it was determined that additional information and calculations would assist the City Council in its review of the propos ed Special Event Fee W aiver Policy. In both tables, the following additional information was included: • A “Total Fees Paid” column was added, which includes a breakdown of “Indirect” versus “Direct” fees; • A “Difference” column was added, which explains the fee difference, paid by the applicant to the City, under the proposed policy; and • Addition of footnotes that provide additional explan ation on select events. These tables should be considered a replacement of the ones originally included in the Staff Report. Table 1: UPDATED Special Event Fee Waivers Awarded in 2018 and Comparison of Fee Waivers Under the Proposed Policy Event Total Fees Waived Total Fees Paid PROPOSED POLICY Difference Indirect Direct 50% off indirect $2500 *Best Day Foundation Beach Day $50 $0 $544 $25 $2,500 ↑$25 Hearts of Hermosa $7,806 $0 $706 $1,515 $2,500 ↑$6,291 Hope Chapel Community Easter Egg Hunt $2,612 $0 $688 $1,298 $2,500 ↑$1,314 Pets in the Park $2,756 $0 $544 $1,298 $2,500 ↑$1,458 Pumpkins in the Park $2,756 $0 $544 $1,298 $2,500 ↑$1,458 *Sandpipers Stroll the Strand $400 $0 $544 $200 $2,500 ↑$200 **Spyder Surf Fest $10,935 $0 $603 $5,434 $2,500 ↑$8,435 Walk to End Alzheimer’s $11,151 $0 $751 $5,564 $2,500 ↑$8,651 TOTAL $38,466 $5,068 $10,409 * ”Best Day Foundation Beach Day” and “Sandpipers Stroll the Strand” would not be eligible for a fee waiver under the proposed policy since both organizations lowest amount of fee waiver consideration is below the $250 minimum outlined in the policy. **Per City Council direction, the City will be entering into a formal agreement with Spyder Surfboards for its production of the annual “Surf Fest”, which will outline its required fees. It is included for comparison purposes. Table 2: UPDATED Special Event Fee Waivers Awarded in 2019 and Comparison of Fee Waivers Under the Proposed Policy Event Total Fees Waived Total Fees Paid PROPOSED POLICY Difference Indirect Direct 50% off indirect $2500 *Fine Art Festival $6,162 $0 $693 $3,073 $2,500 ↑$6,162 *Best Day Foundation $140 $140 $544 $140 $2,500 ↑$140 Great Santa Run $1,627 $1,000 $627 $1,000 $2,500 ↑$627 Hearts of Hermosa $1,893 $1,515 $378 $866 $2,500 ↑$1,027 Hope Chapel Easter Egg Hunt $1,650 $1,298 $352 $1,298 $2,500 $0 Hope Chapel Easter Sunrise Service $5,646 $5,374 $272 $5,374 $2,500 ↑$3,146 *Sandpipers Stroll the Strand $200 $200 $544 $200 $2,500 ↑$200 **Spyder Surf Fest $11,334 $0 $378 $5,374 $2,500 ↑$8,834 Walk to End Alzheimer’s $10,763 $0 $679 $5,374 $2,500 ↑$8263 TOTAL $39,415 $13,994 $10,664 * “The Fine Art Festival” would not be eligible for a fee waiver under the proposed policy since its event takes place in the peak season. ”Best Day Foundation Beach Day” and “Sandpipers Stroll the Strand” would not be eligible for a fee waiver under the proposed policy since both organizations lowest amount of fee waiver consideration is below the $250 minimum outlined in the policy. **Per City Council direction, the City will be entering into a formal agreement with Spyder Surfboards for its production of the annual “Surf Fest”, which will outline its required fees. It is included for comparison purposes. Fee Waiver Calculations for 2017 Additionally, as a way to further demonstrate the City’s approach to fee waivers throughout several years, Table 3 includes the total amount of fee waivers awarded to various organizations for special event(s) held in 2017: Table 3: Special Event Fee Waivers Awarded in 2017 Event Total Fees Waived Fine Arts Festival $6,855 Hearts of Hermosa Beach $7,473.20 Hope Chapel Easter Egg Hunt $2,481 Hope Chapel Picnic $2,481 Pets in the Park $2,481 Pumpkins in the Park $2,481 Sandpipers Walk $200 Spyder Surf Fest $11,197 Alzheimer’s Walk $10,385 Best Day Beach Day $50 Glow Ride $315.50 TOTAL $46,399.70 Indirect versus Direct Fees The proposed policy outlines the level of fee waivers that can be awarded in addition to the types of fees that are eligible for fee waiver consideration. It states: “Grants will be awarded up to a maximum of $2,500 per event or a 50% reduction of indirect City special event fees, whichever is the lesser amount.” To further explain the difference between the various types of fees that can be charged for special events and whether they would be legible for a fee waiver consideration, Table 4 outlines “direct” and “indirect” fees: Table 4: “Direct” versus “Indirect” Special Event Fees INDIRECT FEES (eligible for fee waiver consideration) Cost Permit Fees Category I (non-profit) $2 per person Category I (commercial) 70/30 split of registration Category II $2,697 per day Category III $2,967 per day Category IV $5,394 per day Pier Plaza Use $11,292 per day Event Co-sponsor $284 each Event Set-up/Tear-down $225 per location, per day DIRECT FEES (ineligible for fee waiver consideration) Cost Application Fee (non-profit) $565 Application Fee (commercial) $848 Application Fee (pass-through) $283 Amplified Sound Permit $166 Parking Meter Space Fee $1.25 per hour, per space City Staff/Resources Police, CSO’s, PSO’s, Community Resources, Public Works, Inspections, etc. Varies City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 19-0668 Honorable Mayor and Members of the Hermosa Beach City Council Adjourned Regular Meeting of October 10, 2019 LOS ANGELES COUNTY FIRE DEPARTMENT 2020 BALLOT MEASURE OPT-IN FOR THE CITY OF HERMOSA BEACH (City Manager Suja Lowenthal) Recommended Action: Staff recommends that the City Council: 1.Approve the City of Hermosa Beach to opt into the Los Angeles County Fire Department 2020 ballot measure allowing City of Hermosa Beach residents to vote on the approval/denial of the special tax to provide critical funding for fire protection and emergency medical services; and 2.Approve Resolution XX-XXX approving the City of Hermosa Beach’s opt into the Los Angeles County Fire Department March or November 2020 special tax ballot measure. Executive Summary: The City of Hermosa Beach contracted with Los Angeles County Fire Department (LACoFD)in Fall of 2017.LACoFD began providing fire services to the City on December 31,2017 and contracted through 2027.The fire contract includes costs associated with overhead expenses,personnel and fire station renovations. Los Angeles County Fire Department intends to pursue a ballot measure in 2020 to assist with providing critical funding for fire protection and emergency medical services.LACoFD is offering fee- for-service contract cities an opportunity to opt into the funding revenue that would be available should the ballot measure pass.In order to opt in,the City of Hermosa Beach City Council would authorize LA County Fire Department to incorporate the Hermosa Beach residents into the voter mix, allowing the voters to determine the outcome of the ballot measure. Background: The Los Angeles County Fire Department provides life safety services to 58 jurisdictions including 11 fee-for-service contract cities and the unincorporated areas within Los Angeles County.Over the past 10 years,the department has experienced a 50 percent increase in emergency medical incidents with a less than five percent increase in paramedic squads or enhanced ALS services throughout the county.The county has also recognized that some of the fire engines,medical emergency and rescue vehicles are more than 20 years old and costly to repair and maintain.In addition,the City of Hermosa Beach Printed on 10/4/2019Page 1 of 4 powered by Legistar™ Staff Report REPORT 19-0668 rescue vehicles are more than 20 years old and costly to repair and maintain.In addition,the communications systems including emergency response,lifesaving protection and rescue,date back nearly three decades and are incompatible with wireless networks and other modern digital systems. Recognizing the need to implement the upgrades to the equipment and infrastructure and increase in personnel,the Los Angeles County Fire Department has been researching the options to address the funding gap between the identified needs and available funds.Los Angeles County Fire Department receives one third of the operational costs for the lifeguard operations from the Los Angeles County general fund.The remaining funding for the department is through the departments previous tax measures.In order to offset the costs,Los Angeles County Fire Department will request approval from Los Angeles County Board of Supervisors to place a special tax on the March or November 2020 ballot to address the funding needs of the department. Discussion: Los Angeles County Board of Supervisors has recognized the need for the Consolidated Fire Protection District of Los Angeles County (Los Angeles County Fire Department)to levy a special tax to enable the fire department to maintain, update and replace infrastructure and enhance services. The Los Angeles County Fire Department is considering placing a ballot measure on the March or November 2020 ballot asking residents to support a special tax that would be used to fund the Fire Department’s infrastructure needs for facilities,vehicles,equipment,and systems,and any associated financing costs and staffing needed to improve response times and services.If approved, the special tax would automatically commence during the Fire Departments 2020-2021 fiscal year, imposing the tax upon the parcels located within the unincorporated areas of Los Angeles County, Agoura Hills,Artesia,Baldwin Park,Bell,Bellflower,Bell Gardens,Bradbury,Calabasas,Carson, Cerritos,Claremont,Cudahy,Diamond Bar,Duarte,Glendora,Hawaiian Gardens,Hidden Hills, Huntington Park,Industry,Irwindale,La Canada Flintridge,Lakewood,La Mirada,Lancaster,La Puente,Lawndale,Lomita,Malibu,Maywood,Norwalk,Palmdale,Paramount,Pico Rivera,Rancho Palos Verdes,Rolling Hills,Rolling Hills Estates,Rosemead,San Dimas,Santa Clarita,Signal Hill, South El Monte, South Gate, Temple City, Walnut, West Hollywood, Westlake Village, and Whitter. Los Angeles County Fire Department has 11 fee-for-service contract cities:Azusa,Commerce, Covina,El Monte,Gardena,Hawthorne,Hermosa Beach,Inglewood,Lynwood,Palos Verdes Estates,and Pomona.LACoFD has extended an invitation to the fee-for-service contract cities to opt into the ballot measure.Opting into the ballot measure includes allowing the voters of the individual cities to vote on approval or denial of the measure.Should the measure pass,those cities who opted into the measure,would have the funds collected from the special tax within their specific community directly offset the contract cost amounts for overhead,infrastructure and staffing.The special tax would be levied per parcel based on square footage (maximum of 100,000 square feet per parcel)of a property at $0.06 or $0.089 per square foot.All parcels would be included except for government buildings,churches,tax exempt properties and vacant lots.For example,if a property owner had a 4,000 square foot parcel,the annual tax increase for the property would be $240.00 at the $0.06 rateCity of Hermosa Beach Printed on 10/4/2019Page 2 of 4 powered by Legistar™ Staff Report REPORT 19-0668 4,000 square foot parcel,the annual tax increase for the property would be $240.00 at the $0.06 rate and $356.00 at the $0.089 rate. If the City of Hermosa Beach were to opt into the initiative,the potential minimum annual cost savings would be $908,000.The savings would be reflected on the annual invoice as a credit therefore decreasing the City’s annual expenditure to the County.Should the City decide not to opt into the initiative,there would be no annual cost savings to offset the potential increases in the overhead costs associated with critical upgrades needed for the County dispatch and communication center,apparatus and equipment and personnel costs associated with Hermosa Beach services. There will not be an opportunity for the fee-for-service contract cities to opt in after the election has happened,therefore,should the ballot measure pass and a fee-for-service contract city did not participate,the city would be responsible for any and all costs for the duration of its contract.Some cities such as Azusa,opted into the Measure E tax in 1997 and have an annual offset of about $1.3 million dollars.Other cities,such as Covina,did not opt into the Measure E opportunity,but is hoping to opt into this opportunity to assist with offsetting costs and improving fire infrastructure,staffing,and equipment needs within the city. Next Steps The City of Hermosa Beach City Council would need to determine if the City will opt into the 2020 Los Angeles County Fire Department Ballot Measure.If the City Council opts in,the Council would need to approve Resolution XX-XXXX,allowing Los Angeles County Fire Department to include the City of Hermosa Beach voters in the voting pool for the March or November 2020 election. (Attachment 1:Resolution to Opt In to the Los Angeles County Fire Department Ballot Measure)Los Angeles County Fire will notify fee-for-service contract cities the week of October 28, 2019 to provide the election date,March or November,in which the ballot measure would appear. The measure is currently being evaluated based on polling data provided by a consultant working with Los Angeles County Fire Department.Should Los Angeles County Fire Department determine the March 2020 election is appropriate,LACoFD will submit any and all necessary documents to the Board of Supervisors including the City of Hermosa Beach’s opt in resolution should City Council chose to opt in by October 30, 2019. Los Angeles County Fire Department will conduct all community outreach to the voters,educating the residents about the initiative,including the need for the funding and the impacts the funds will have on the services provided by LACoFD.(Attachment 2:Outreach materials to be distributed within Hermosa Beach)Should the measure pass,LACoFD will conduct all of the duties related to the collection,distribution and administration of the special tax funding.The City of Hermosa Beach would monitor monthly invoices received from LACoFD to ensure the credit is applied appropriately. General Plan Consistency: This report and associated recommendation have been evaluated for their consistency with the City’s City of Hermosa Beach Printed on 10/4/2019Page 3 of 4 powered by Legistar™ Staff Report REPORT 19-0668 General Plan. Relevant Policies are listed below: Chapter 1 Governance Goal 1:A high degree of transparency and integrity in the decision- making process.Policy 1.6 Long-term considerations:Prioritize decisions that provide long-term community benefit and discourage decisions that provide short-term community benefit but reduce long-term opportunities. Chapter 6 Goal 5 High quality police and fire protection services provided to residents and visitors.Policy 5.1 High level of response:Achieve optimal utilization of allocated public safety resources and provide desired levels of response and protection within the community. Fiscal Impact: Based on projections provided by the Los Angeles County Fire Department,a potential minimum credit of $908,000 annually would be applied to the annual fire services contract. Attachments: 1.Resolution XX-XXXX opting in to the Los Angeles County Fire Department Ballot Measure. 2.Los Angeles County Fire Department Outreach Materials to be distributed within Hermosa Beach. 3.Los Angeles County Fire Department wearelacountyfire.org <http://wearelacountyfire.org/> information and survey Respectfully Submitted by: Brandy Villanueva, Emergency Services Coordinator Concur: Scott Hale, Los Angeles County Fire Department, Division Assistant Fire Chief Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Mike Jenkins, City Attorney Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 10/4/2019Page 4 of 4 powered by Legistar™ Page 1 of 3 17-____ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 C.C. RESOLUTION NO. 19-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING THE CITY OF HERMOSA BEACH TO OPT INTO THE LOS ANGELES COUNTY FIRE DEPARTMENT 2020 BALLOT MEASURE THE CITY COUNCILOF THE CITY OF HERMOSA BEACH, CALIFORNIA,DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: Section 1. The board of Supervisors recognizes that it is necessary and desirable that the Consolidated Fire Protection of Los Angeles County (Fire District) levy a special tax to enable the Fire District to maintain, update, and replace infrastructure and enhances services; and Section 2.The revenue collected by the special tax will be used to only fund the Fire District’s infrastructure needs for facilities, vehicles, equipment, and systems, and any associated financing costs, and staffing needed to improve response times and services; and Section 3.the Board of Supervisors deems it necessary and essential to submit the question of a special tax to be levied by the Fire District to the qualified voters within the Fire District at a special tax election to be held in March or November of 2020, and to consolidate such election with other elections to be held on that date; and Section 4.The City of Hermosa Beach has been a fee-for-service contract city with the fire district since October 31, 2017 with services commencing on December 31, 2017. Section 5.The City of Hermosa Beach has a contract with the fire district outlining personnel costs, equipment needs, infrastructure upgrades and overhead expenditures with an annual fee limitation not to exceed four (4%) per fiscal year during the initial five-year period of the contract. During the sixth year of the agreement,the annual fee limitation shall be the average of the immediately preceding four years’ percentage increases in the Actual Annual Fee plus one percent (1%). During the seventh year of the agreement and each subsequent fiscal year, the annual fee limitation shall be the average of the immediately preceding five years’ percentage increases in the Actual Annual Fee plus one percent (1%). Page 2 of 3 17-____ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Section 6.The City of Hermosa Beach in partnership with the Fire District has begun to renovate the fire station per the contract; and Section 7.The City of Hermosa Beach will continue to pay the annual fees associated with the contract; and Section 8.The Los Angeles County Fire District has invited the City of Hermosa Beach and the remaining ten fee-for-service contract cities to opt into the 2020 Ballot Measure allowing the City of Hermosa Beach residents to vote on the approval/denial of the special tax; and Section 9.All taxes collected from Hermosa Beach properties as a result of this measure, would be utilized toward the City of Hermosa Beach annual contract with Los Angeles County Fire Department; and Section 10.The special tax will be assessedindefinitely should it pass during the election. The tax will be calculated per square foot per parcel up to 100,000 square feet. The rate will either be $0.06 or $0.089 per square foot. The potential annual taxes collected in the City of Hermosa Beach should the City Council approve the opt-in measure, would potentially be a minimum of $908,000 annually which would appear on the City of Hermosa Beach invoices as a credit toward the annual fee for fire services. NOW, THEREFORE, BE IT RESOLVED, DETERMINED, AND ORDERED that the City Council of the City of Hermosa Beach hereby: 1. Authorizes the City Manager, to issue a written notice to the Fire District that the City of Hermosa Beach has determined to allow voters to decide on the important funding measure and therefore authorizes the Fire District to include the City of Hermosa Beach within the 2020 ballot measure to provide critical funding for fire protection and emergency medical services. VOTE:AYES: NOES: ABSTAIN: ABSENT: Page 3 of 3 17-____ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED and ADOPTED this 10th day of October 2019. ______________________________________________________________________________________________ PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST:APPROVED AS TO FORM: City Clerk City Attorney Additional Resources Needed for Local 911 Fire and Emergency Medical Response and Rescue Outdated Lifesaving Rescue Vehicles and Equipment Fire engines, medical emergency and rescue vehicles are aging and costly to repair and maintain. Outdated Communications Systems L.A. County Fire’s communication systems, used for emergency response, lifesaving protection and rescue, date back nearly three decades and are incompatible with wireless networks and other modern digital systems. Your Neighborhood Firefighters and Paramedics L.A. County Fire is Your Local Fire Department. From neighborhood fire stations, L.A. County firefighters and paramedics respond to 911 emergencies at local homes and businesses in your community.% increase2008 2018 10 20 30 40 50 LA County Fire Needs More Local Firefighter/Paramedics on Duty Around the Clock Increased calls for emergency medical assistance demand greater resources. 50% Increase in emergency medical incidents 5%Increase in Paramedic Squads Less than 0 84% of 911 calls are for medical assistance Fire and other Your input is important to us. To learn more and share your thoughts, visit WeAreLACountyFire.org Increase the number of firefighters and paramedics on duty Ensure local firefighters have the vehicles and equipment to effectively fight house fires and wildfires Communicate directly with emergency rooms and trauma centers and provide critical information when transporting patients – especially vulnerable people, like seniors or children Communicate reliably to coordinate fast, effective emergency response – including when it is time to evacuate Provide emergency tools (like Jaws of Life) to rescue trapped car accident victims, replace defibrillators and other emergency medical response equipment and provide emergency medication Replace old breathing devices, protective clothing and equipment used by firefighters Provide firefighters with thermal image cameras to locate and rescue vulnerable citizens unable to escape on their own Provide real-time mapping software and other advanced technology and upgrade 911 dispatch center computer technology to improve response times Additional Resources Would Enable L.A. County Fire to: Addressing Today’s Challenges and Planning for the Future We can’t rely on the federal government and outside resources to keep us safe. More than 20 years ago, local voters approved funding for 911 emergency response and fire protection, and it’s time to consider strengthening our local commitment to safety. City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 19-0645 Honorable Mayor and Members of the Hermosa Beach City Council Adjourned Regular Meeting of October 10, 2019 RECOMMENDATION TO APPROVE THE FIRST AMENDMENT TO THE AGREEMENT FOR ON-CALL PROFESSIONAL ENGINEERING DESIGN SERVICES WITH PSOMAS (Acting Public Works Director Lucho Rodriguez) Recommended Action: Staff recommends that the City Council: 1.Approve the first Amendment to the existing on-call agreement with PSOMAS to complete design of Capital Improvement Project (CIP)421 Annual Sewer Improvements,increasing the agreement by $75,000 to a new not-to-exceed amount of $375,000; and 2.Authorize the Mayor to execute and the City Clerk to attest the attached amendment,subject to approval by the City Attorney. Executive Summary: Staff requests that City Council consider amending the on-call agreement with PSOMAS from $300,000 to $375,000 in order to complete the design of CIP 421 Annual Sewer Improvements. Background: On July 11,2017,City Council approved the award of a Professional Services Agreement with PSOMAS in the not-to-exceed amount of $300,000 for three years to provide on-call professional engineering design services for utility projects such as sewer improvements. Since then,City has used PSOMAS to work on and complete designs for two sewer improvement projects, CIP 416 Sewer Improvements Phase 1 and CIP 416 Sewer Improvements Phase 2. On June 11,2019,the City of Hermosa Beach adopted the Fiscal Year 2019-20 Budget and Capital Improvement Program,which includes $242,500 appropriated for design of CIP 421 Annual Sewer Improvements for sewer rehabilitation throughout the City. Analysis: In March 2018,the City engaged its three on-call utilities design consultants for proposals for the design of CIP 416 Sewer Improvements Phase 1 and CIP 416 Sewer Improvements Phase 2.Of the City of Hermosa Beach Printed on 10/3/2019Page 1 of 4 powered by Legistar™ Staff Report REPORT 19-0645 design of CIP 416 Sewer Improvements Phase 1 and CIP 416 Sewer Improvements Phase 2.Of the three on-call consultants, PSOMAS was found to be the most qualified and was selected. In May 2018,PSOMAS completed the final design of CIP 416 Sewer Improvements Phase 1 in preparation of the Hermosa Avenue Resurfacing project.Construction of the sewer improvements was completed in August 2018,which included sewer lining installation and replacement of approximately 900 feet of sewer segments along Hermosa Avenue. PSOMAS has also completed the final design of CIP 416 Sewer Improvements Phase 2 with construction set to begin early November 2019.The project includes root removal,sewer lining installation,repair,and replacement of approximately 11,000 feet of sewer segments in four major areas in the City as seen in Attachment 4.The areas include the northwest portion of Hermosa Beach;the northeast portion of Hermosa Beach,immediately south of Artesia Boulevard and east of Pacific Coast Highway;the southwest portion of Hermosa Beach,along Hermosa Avenue between 1st Street and 8th Street;and,near the intersection of Park Avenue and Loma Drive.The project also includes lining,repair,and replacement of approximately 60 defective maintenance access holes. Construction is estimated to be completed in June 2020. The proposed cost for designs of both CIP 416 Sewer Improvements Phase 1 and Phase 2 was $205,075,but by working with City staff,PSOMAS was able to complete the designs with a final cost of only $173,853.65. Throughout the design phases,PSOMAS has proven to be a skilled and highly qualified designer that delivers timely and cost efficient design services.Therefore,staff obtained a proposal for design of CIP 421 Annual Sewer Improvements for a cost of $175,820.The City’s other two on-call design consultants are currently engaged in services for other City projects such as storm drain improvements. The scope of the new CIP 421 Annual Sewer Improvements project will continue the City’s rehabilitation work to improve the City’s sewer system.The project is to include root removal,sewer lining installation,repair,and replacement of approximately 11,000 feet of sewer segments in three major areas in the City as seen in Attachment 4.The areas include the west portion of Hermosa Beach,around Aviation Boulevard from Harper Avenue to Pacific Coast Highway;the southwest portion of Hermosa Beach around Prospect Avenue from 19th Street to 13th Street;and,around Manhattan Avenue from 19th Street to 14th Street.The project will also include the rehabilitation of approximately 20 maintenance access holes. The proposed cost of the design for CIP 421 is $175,820.Although the scope of design is approximately the same as the scope of design for CIP 416,PSOMAS provided a lower cost after negotiations with staff, continuing the positive partnership between PSOMAS and the City. City of Hermosa Beach Printed on 10/3/2019Page 2 of 4 powered by Legistar™ Staff Report REPORT 19-0645 The current on-call agreement between PSOMAS and the City has a not-to-exceed amount of $300,000 of which $173,853.65 has been used for the designs of CIP 416 Sewer Improvements Phase 1 and Phase 2.There is only $126,146.35 remaining in the agreement,which is not sufficient to complete the design of CIP 421.As such,staff requests to amend the on-call agreement to a new not-to-exceed amount of $375,000.This new limit would cover the design cost and allow the City to continue its effort in rehabilitating the sewer system to modern standards.The new limit would also cover any increase in project scope,unforeseen design issues,and design support during construction. All three existing on-call agreements are set to expire July 11,2020.Staff is,currently,working on issuing Request for Proposals for new on-call agreements for utilities design services. Once design is completed,staff will shift into the construction phase of the project;estimated to begin September 2020. General Plan Consistency: This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below: Infrastructure ·1.1 Infrastructure systems plan.Establish and adopt an integrated,holistic systems approach to guide infrastructure development, improvement, maintenance, and resilience. ·4.2 Priority improvements.Give priority to sewer system sections recommended for near-term replacement or rehabilitation in the Sanitary Sewer Master Plan,and pursue repairs aggressively. ·4.3 Service fees.Ensure that allocation of the Sewer Service Charge is efficient and transparent to the public. ·4.5 Sewer system rehabilitation.Implement the rehabilitation projects recommended in the Sanitary Sewer Master Plan. Fiscal Impact: The budget for the design of CIP 421 Annual Sewer Improvements is $242,500, funded by the City’s Sewer Fund. This amount is enough to cover the cost to complete the design. Any remaining funds would be used in the construction of the project. Attachments: 1. PSOMAS Proposal for Design of CIP 421 2. Draft Amendment between the City and PSOMAS City of Hermosa Beach Printed on 10/3/2019Page 3 of 4 powered by Legistar™ Staff Report REPORT 19-0645 3. On-Call Agreement with PSOMAS 4. Map of Sewer Segments for CIP 416 and CIP 421 Respectfully Submitted by: Andrew Nguyen, E.I.T, Assistant Engineer Concur: Lucho Rodriguez, P.E., Acting Public Works Director Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Mike Jenkins, City Attorney Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 10/3/2019Page 4 of 4 powered by Legistar™ 3 Hutton Centre Drive Suite 200 Santa Ana, CA 92707 Tel 714.751.7373 Fax 714.545.8883 www.psomas.com September 20, 2019 Lucho Rodriguez, PE CITY OF HERMOSA BEACH Civic Center 1315 Valley Drive Hermosa Beach, CA 90254-3885 Subject: CIP 19-421 Sewer Improvements Dear Mr. Rodriquez: Psomas is transmitting for your review and consideration a Task Order Proposal for the CIP 19-421 Sewer Improvements project. Our Project Team has reviewed the exhibits, spoken with you and developed two critical design issues deserving of discussion on this proposal. Evaluating the Selected Sewer Segments – Understanding the City’s desire to line existing sewer mains if possible, we have two NASSCO (National Association of Sewer Service Companies) certified engineers on our team who will evaluate the CCTV footage and recommend if a previously proposed sewer replacement may be lined instead. You have our commitment that, if selected for this assignment, it will be executed by those individuals listed herein and completed on schedule and within budget. Please note that our proposal is valid for a period of 90 days. Please do not hesitate to contact either of us (Joseph at (714) 481-8060 or Maira at (714) 481-8008) with any questions. Respectfully, PSOMAS Joseph L. Boyle, PE Maira Salcedo, PE Vice President Project Manager CITY OF HERMOSA BEACH Proposal for CIP 19-421 Sewer Improvements P S O M A S 1 September 20, 2019 PROJECT UNDERSTANDING As one of its selected On-Call consultants, Psomas has been requested by the City of Hermosa Beach to submit a proposal for the CIP 19-421 Sewer Improvements project. These sewer segments have been identified as part of the City’s 2017 Sewer Master Plan (SMP). Exhibits depicting the proposed sewer improvements, as well as a list of quantities, were provided in the Request for Quotation (RFQ). As part of this project, the City has requested a review/evaluation of the recommendations in the SMP and a field evaluation of the sewer maintenance access holes (MAH) to confirm or modify the proposed improvements. Per the RFQ, the project areas and the lineal footage of pipe replacement, lineal footage of pipe rehabilitation, and number of MAH to be rehabilitated are summarized below. Area 1 – Prospect Avenue Area Approximately 2,025 LF of sewer replacement Six (6) MAH to be rehabilitated Area 2 – Aviation Boulevard Area Approximately 465 LF of sewer lining Approximately 6,140 LF of sewer replacement Twelve (12) MAH to be rehabilitated Area 3 – Hermosa Avenue Area Approximately 730 LF of sewer lining Approximately 1,705 LF of sewer replacement Two (2) MAH to be rehabilitated PROJECT APPROACH Our project team has reviewed the City’s RFQ exhibits and the quantities for construction. Psomas has completed several sewer main replacement projects, specifically in the past five years, including the CIP 17-416 Sewer Improvements for the City of Hermosa Beach, Peck/Chestnut project for Elsinore Valley Municipal Water District (EVMWD) and South Long Beach Sewer Improvements project for Long Beach Water Department (LBWD). Based on our experience, we have identified the following project design issues, which require discussion during the project kick-off meeting. For the City’s consideration, Psomas has prepared an approach for evaluation of the selected sewer segments. Evaluation of Sewer Facilities In conversations with Mr. Lucho Rodriguez, PE, we understand the City’s desire to rehabilitate as many sewer main segments as possible using cured-in-place lining methods. This will accelerate the construction schedule and reduce the construction impact to the residents and businesses, as well as mitigate costs associated with a full replacement. A majority of the sewers in Area 2 – Aviation Boulevard Area are located under concrete sidewalks, gutters, private residence front yards, and in an easement in private residence back yards. Psomas’ evaluation of the existing sewer pipelines and MAH condition will utilize the following three step process. Step 1: The first step in our approach is to review the SMP for the selected segments along with the available CCTV footage to assess the condition of the sewer mains. Our NASSCO certified engineers have the knowledge and experience to evaluate the condition of these segments. Since the CCTV reports are available, we will review the videos to confirm or modify the recommended improvements. If a sewer main listed to be replaced is deemed viable for sewer lining, we will make a note and reaffirm this recommendation during the next step, which is the field investigation. CITY OF HERMOSA BEACH Proposal for CIP 19-421 Sewer Improvements P S O M A S 2 September 20, 2019 Step 2: The second step is to conduct a field investigation of the MAH for the designated sewer mains. Based on our experience with the previous City of Hermosa Beach CIP 17-416, we propose to open both those MAH that are associated with a segment that is to be replaced or rehabilitated and any MAH identified in the SMP as a defective MAH. During the second step, we will open the MAH (our surveyors will also obtain the depth to inverts) and have one of our NASSCO certified engineers assess the condition of the noted defects. We will document the MAH condition by use of a camera and a recommendation will be made for either rehabilitation (spray applied epoxy liner) or full replacement. Step 3: The final step is to summarize our findings in a table along with photos and notes we have made as to the modifications. We propose to meet with the City to review the final recommendations. Once we have concurrence from the City, we will proceed with the design. PROPOSED STAFF Our assembled Project Team will provide the City of Hermosa Beach with highly motivated and competent professionals in the industry. As a united team, we are prepared to address critical design and construction issues and deliver the project within your schedule and budget. A brief resume of each of the proposed staff is provided below. Please note that full resumes for these individuals were included as part of the on-call contract proposal and can be provided again upon request. Roles and Responsibilities Maira Salcedo, PE, ENV SP –Project Manager: Ms. Salcedo will be the primary point of contact between Psomas and the City, and will be responsible for project management, scheduling, coordination, and execution of these projects. She will be responsible for directing preparation of the construction plans and specifications. She and has over 14 years of experience in sewer pipeline and sewer rehabilitation and replacement for municipalities and agencies throughout Southern California. She is NASSCO certified for ongoing training through their Pipeline Assessment Certification Program (PACP) and Manhole Assessment Certification Program (MACP). Just this year, she has served as project manager for the sewer pipeline evaluation and replacement for the City of Hermosa Beach CIP 17-416 Sewer Improvements and RLAASD 2018 Sewer Repair Project. Joseph Boyle, PE, ENV SP – Principal-in-Charge and QA/QC Manager: Mr. Boyle will serve as Psomas’ Principal-in-Charge and be responsible for QA/QC of all deliverables for this project. His qualifications include over 35 years of experience in management and design of diverse water and sewer infrastructure projects throughout Southern California. Ben Halbach, PE – Project Engineer: Mr. Halbach has five years of experience in various areas of civil engineering including CCTV reviews, and sewer pipeline and lift station designs. He will be responsible for gathering record drawings, preparing the base map, and designing the plan and profile of the new alignment. Ben is NASSCO certified (for both manhole and sewer pipelines) and will be key to performing the field investigation as well as reviewing the available CCTV footage to help evaluate the feasibility of lining the selected sewer mains. Ben was the Project Engineer for the recently completed EVMWD Peck/Chestnut project and RLAASD 2018 Sewer Repair Project. Arief Naftali, PE, TE – Traffic Control Manager: Mr. Naftali will lead the preparation of the traffic control plans and has over 19 years of hands-on professional experience in the design and management of various traffic, road, civil, site, highway and engineering projects serving multiple local and regional agencies in Southern California. CITY OF HERMOSA BEACH Proposal for CIP 19-421 Sewer Improvements P S O M A S 3 September 20, 2019 SCOPE OF WORK We propose the following scope of work for the CIP 19-421 Sewer Improvements Project. All scope items listed below are included in our project fee estimate except where noted. Task 1 Project Management and Meetings Our project manager and project engineer will attend a kick-off meeting with the City. We will review the scope of work and make arrangements to obtain any additional plans, record maps and drawings, or utility information not already received. This task also includes attendance at three (3) additional meetings to review comments on findings/submittals. We anticipate meeting to discuss the preliminary design evaluation and after the 60% and 90% Submittals. Task 2 Preliminary Design Task 2.1 – Review the City’s 2017 Sewer Master Plan to evaluate its recommendations. This includes reviewing the available CCTV related to the project area. Task 2.2 – Perform a field review of the sewer MAH within the project area. The effort includes opening selected MAH to verify depth and evaluate any visible conditions (such as frame/cover operation, structural integrity, infiltration and bench/channel defects) and the viability for lining the adjoining sewer segment(s). We will open and investigate MAH that are associated with a sewer pipe segment that is proposed to be replaced or rehabilitated and MAH identified in the SMP as a defective MAH. The scope includes evaluating the following quantity of MAH: · Area 1 – 16 maintenance access holes · Area 2 – 49 maintenance access holes · Area 3 – 13 maintenance access holes Task 2.3 – Summarize findings from Task 2.1 and 2.2 and prepare a Preliminary Design Technical Memorandum (PDTM), which will consist of a short write-up of our final recommendations for the design. The PDTM will include a table and exhibit (similar to the ones in the RFQ) identifying the proposed sewer replacement and sewer lining locations within the designated areas of this project. We will meet with the City and review the recommendations to obtain feedback and/or modifications before beginning the design plans. Task 3 Final Design Task 3.1 - We will utilize the City’s available shape (GIS) files along with parcel maps and street improvement plans to create the base map. We will perform records research using the Dig Alert website to obtain available record plans of existing utilities. These facilities will be plotted onto the base map as well. Task 3.2 – For the 60% Submittal, our project team will prepare detailed drawings in the latest version of AutoCAD and in accordance with any City drafting standards. Since the sewer replacements are to be at the same invert elevations and without increasing pipe diameter, a profile is not required or included. Each plan sheet will be on 24” x 36” sheets and include plan view for both sewer replacement segments and sewer lining segments. We will prepare technical specifications, including a bid schedule and bid item descriptions for this project. We anticipate the City will provide front-end documents and Psomas will compile the complete Contract Documents for this project. We will prepare an itemized engineer’s estimate of probable construction costs in the form of the bid schedule. After the City’s review, we will meet to discuss any comments on the 60% Submittal. Deliverables: (1) Three bond copies of the 24”x36” drawings of the 60% design with preliminary layout of proposed improvements and annotation in plan view only at 40-scale; (2) a comb-bound set CITY OF HERMOSA BEACH Proposal for CIP 19-421 Sewer Improvements P S O M A S 4 September 20, 2019 of specifications with the table of contents, technical sections and preliminary bid schedule; and (3) a copy of the 60% cost opinion. Based on the recommendations denoted in the exhibits and the construction quantities provided for each area in the RFQ, the following is an anticipated list of construction drawings on which the fee estimate is based: CIP 19-421 Sewer Improvements Project Sheet No. Description 1 Title Sheet 2 General Notes, Construction Notes, Vicinity Maps 3 Sheet Index Map, Sheet Index, Legend and Abbreviations 4-7 Area 1 – Sewer Replacement (Plan View) – 4 Sheets 8-16 Area 2 – Sewer Replacement (Plan View) – 9 Sheets 17 Area 2 – Sewer and MAH Rehabilitation (Plan View) 18 Area 3 – Sewer Replacement (Plan view) 19 Area 3 – Sewer and MAH Rehabilitation (Plan View) 20 Area 1 – MAH Rehabilitation (Plan View) 21 Area 2 – MAH Rehabilitation (Plan View) 22 Area 3 – MAH Rehabilitation (Plan View) 23-25 Miscellaneous Details – 3 Sheets 26-52 Traffic Control Plans – 27 Sheets Task 3.3 – We will address the City’s 60% design review comments and prepare the 90% PS&E, including the detail plans and pertinent traffic control plans. After the City’s review, we will meet to discuss any comments on the 90% Submittal. Based on our review of the proposed sewer improvements in this area, the majority of the construction effort will be within residential neighborhoods and will not necessitate the development of formal traffic control plans. Traffic control at such locations may be set up using the latest edition of the WATCH Manual. However, we believe preparation of formal traffic control plans for work in Areas 1 through 3 is required and has been included in our scope or work. We will prepare Traffic Control Plans at a scale of 1” = 40’ for sewer replacement/rehabilitation with the following assumptions: (a) traffic control plans will be developed based on California Manual Uniform on Traffic Control Devices (CA MUTCD), 2014 latest edition (Revision 2, dated April 7, 2017); and (b) general notes, legend and index of signs pertaining to the traffic control plans will be included with the City’s plan border information shown as needed. We anticipate a total of two (2) submittals prior to approval of the plans, including the 90% and 100%/Final Submittal. Traffic Control Plans will be prepared for the following streets: · Area 1 – Prospect Avenue · Area 2 – Aviation Boulevard · Area 2 – Prospect Avenue · Area 3 – Hermosa Avenue · Area 3 – Manhattan Avenue · Area 3 – Intersection of 16th Street and Palm Drive · Area 3 – 19th Street from Hermosa Avenue to Manhattan Avenue CITY OF HERMOSA BEACH Proposal for CIP 19-421 Sewer Improvements P S O M A S 5 September 20, 2019 Deliverables: (1) Three bond copies of the 24”x36” drawings with completed proposed improvements; (2) a comb-bound set of completed specifications; and (3) a copy of the 90% cost opinion. Task 3.4 - We will address the City’s 90% design review comments and prepare the 100% or Final signed plans plotted on Mylar. Deliverables: (1) A final copy of the 24”x36” drawings plotted on Mylar; (2) one reproducible set (unbound) of Final Specifications; and (3) a copy of the 100%/final cost opinion. Exclusions: · Topographic survey · Unlocking of sewer MAH · Survey data (x,y,z) coordinates on MAH rims or inverts. · Confined space entry · Permit acquisition · Pothole investigation · Geotechnical investigation · Bidding and construction phase services PROJECT SCHEDULE We have prepared a Project Schedule, shown on the following page, which identifies in graphical form (Gantt Chart) the timetables for completion of major tasks, activities, and phases of the project. For the schedule, we have included the following assumptions: Notice to Proceed will be on October 9, 2019 As-built research, site reconnaissance, and review will follow after the kick-off meeting Two-week City review period for Preliminary Design Technical Memorandum Two-week City review period for Final Design (60% Design) Two-week City review period for Final Design (90% Design) We have reviewed our workload for the full duration and are confident that this schedule provides reasonable timeframes for preparation of milestone deliverables to the City. Task duration on this schedule is in working days. ID Task NameStart Finish Duration1Notice To ProceedWed 10/9/19Wed 10/9/191 day2Project Management and MeetingsMon 10/14/19Fri 4/3/20124 days3Kick-Off MeetingMon 10/14/19Mon 10/14/190 days4Progress MeetingsMon 11/25/19Fri 4/3/2094 days5Progress Meeting (Field Evaluation/CCTV Review)Mon 11/25/19Mon 11/25/190 days6Progress Meeting 1 (60% design review)Fri 2/7/20Fri 2/7/200 days7Progress Meeting 2 (90% design review)Fri 4/3/20Fri 4/3/200 days8Preliminary DesignTue 10/15/19Mon 11/25/1930 days9Review CCTV Videos Tue 10/15/19Mon 10/21/195 days10Perform Field Investigation and Prepare PDTMTue 10/22/19Mon 11/11/1915 days11Submit PDTMMon 11/11/19Mon 11/11/190 days12City ReviewTue 11/12/19Mon 11/25/1910 days13Final DesignTue 11/26/19Fri 4/24/20109 days14Utility Research/Base Map PreparationTue 11/26/19Mon 1/6/2030 days15Prepare 60% PS&E SubmittalTue 1/7/20Fri 1/24/2014 days16Submit 60% PS&EFri 1/24/20Fri 1/24/200 days17City ReviewMon 1/27/20Fri 2/7/2010 days18Prepare 90% PS&E SubmittalMon 2/10/20Fri 3/20/2030 days19Submit 90% PS&EFri 3/20/20Fri 3/20/200 days20City ReviewMon 3/23/20Fri 4/3/2010 days21Prepare 100%/Final PS&E SubmittalMon 4/6/20Fri 4/24/2015 days22Submit 100%/Final PS&EFri 4/24/20Fri 4/24/200 days23Construction Bidding Through Contract AwardMon 4/27/20Mon 1/4/21181 days24Bid AdvertisingMon 4/27/20Fri 5/22/2020 days25Pre-Bid ConferenceMon 5/4/20Mon 5/4/201 day26Bid OpeningMon 5/25/20Mon 5/25/201 day27Estimated ConstructionTue 5/26/20Mon 1/4/21160 days10/910/1411/252/74/311/111/243/204/245/45/25SepOctNovDecJanFebMarAprMayJunJulAugSepOctNovDecJanFeb2020CITY OF HERMOSA BEACHCIP 19-421 Sewer Improvements at Various Locations ProjectAnticipated Project SchedulePSOMASPROJECT SCHEDULE QA/QC PM PE DE Admin SurveyTCSPMTCEngr$240 $200 $135 $115 $100 $275 $210 $1351.1 Project Management0 26 0 0 0 0 0 0 26 $5,200 $0 $5,2001.2 Kick-off Meeting0 6 8 0 1 0 0 0 15 $2,380 $100 $2,4801.3 Design Review Meetings (3) - PDTM, 60% and 90%0 18 20 0 1 0 0 0 39 $6,400 $300 $6,7000 50 28 0 2 0 0 0 80 $13,980$400 $14,380Task 2: Preliminary Design2.1 Review SMP & CCTV1 6 40 0 0 0 0 0 47 $6,840 $0 $6,8402.2 Perform Field Review (includes preparation for and documentation of 78 manholes) 0 20 50 0 0 44 0 0 114 $22,850 $500 $23,3502.3 Summarize Findings in PDTM2 18 40 8 3 0 0 0 71 $10,700 $0 $10,7003 44 130 8 3 44 0 0 232 $40,390$500 $40,890Task 3: Final Design3.1 Perform Records Research and Prepare Base Map0 4 12 48 24 0 0 0 88 $10,340 $300 $10,6403.2 Prepare 60% PS&E3 30 60 120 4 0 0 0 217 $29,020 $400 $29,4203.3 Prepare 90% PS&E with Details and TC Plans6 24 30 80 4 0 44 140 328 $48,030 $500 $48,5303.4 Prepare 100%/Final PS&E4 16 24 55 4 0 20 101 224 $31,960 $0 $31,96013 74 126 303 36 0 64 241 857 $119,350$1,200 $120,55016 168 284 311 41 44 64 241 1169 $173,720 $2,100 $175,820LegendIn-House Staff and Billing RateSubconsultantsQA/QC - Senior Project Manager (Joe Boyle $235/hr)Direct Costs - Reproduction & other direct costsPM - Project Manager (Maira Salcedo $200/hr)PE - Project Engineer (Ben Halbach $120/hr)DE - Design Engineer (Joseph Barrera $115/hr)DE - Design Engineer (Bridget Bulosan $105/hr)Survey - Survey Crew ($270/hr Avg Rate)TC SPM - Traffic Control Senior Project Manager (Arief Naftali $210/hr)TC Engr - Traffic Control Engineer (Nam Nguyen $135/hr)Admin - Administrative Assistant (Daisy Cayetano $100/hr)CITY OF HERMOSA BEACHCIP 17-416 SEWER IMPROVEMENTS AT VARIOUS LOCATIONSFEE SUMMARYTask 3 Sub-TotalTotal HoursTask 1 - Project Management and MeetingsPsomas Labor HoursLabor CostTask 1 Sub-TotalExpensesTask 2 Sub-TotalTotal FeeTotal Estimated Hours (Task 1, 2 and 3) Scope of Work Tasks FIRST AMENDMENT TO AGREEMENT FOR ON-CALL PROFESSIONAL SERVICES BETWEEN THE CITY OF HERMOSA BEACH AND PSOMAS TO INCREASE THE CONTRACT AMOUNT TO COMPLETE DESIGN OF CIP 421 ANNUAL SEWER IMPROVEMENTS. This First Amendment to the Agreement to increase the contract amount (“First Amendment”) is entered into by and between the City of Hermosa Beach, a municipal corporation (“City”) and PSOMAS (“Consultant”) as of October 10, 2019 RECITALS A. City and Consultant are parties to Agreement dated July 11, 2017 (the “Agreement”) by which City engaged Consultant to obtain assistance for the designs of sewer and storm drain utilities projects. B. City and Consultant now desire to amend the Agreement in order to increase the contract amount by $75,000 to complete the design of CIP 421 Annual Sewer Improvements. NOW, THEREFORE, in consideration of the foregoing, the Agreement is amended as follows: 1. Section 1 C of the Agreement is amended to read as follows: As additional consideration, CITY agrees to pay CONSULTANT a total not to exceed of $375,000 for CONSULTANT’S services, unless otherwise specified by written amendment to this Agreement. Except as above modified, in all other respects the Agreement is hereby reaffirmed in full force and effect. CITY OF HERMOSA BEACH CONSULTANT ________________________________ _______________________________ Mayor, Stacey Armato Joseph Boyle, Vice President PSOMAS ATTEST: APPROVED AS TO FORM: ________________________________ ____________________________________ Elaine Doerfling, City Clerk Michael Jenkins, City Attorney 7th St 6thSt 22nd Ct Ardm oreAve28th St 21stSt BarneyCtCypress AveOcean View Ave3rdStPacific Coast HwyPacificCoastHwy29th St 24th St 21st St 5th St 1st St 13th St HarperAve9th St 17th St BeachDr20th St Morningside Dr18th St 3rd St 7th St MarlitaPl Lyndon St 23rdSt Ingleside Dr30th Pl 7th Pl Gravley CtHighlandAveBonnieBraeSt11th St ProspectAvePr o s p e c t A v eCoronaStMontereyBlvdMonterey BlvdMira StPier Ave 11th StVista Dr15th Pl Alley 34th Pl 19thSt CochiseA ve10thSt 1stSt Cochise Ave26thSt 30thSt 8thSt Joy StPalm DrPalmDr35th St 21st St 25thSt Loma W a l k HermosaAveHermosaAve15th StBay View DrBeach Dr15th St 14th St 34thSt BeachDr22ndSt Tennyson Pl2ndSt 16th St GoldenAve26th St 4th St 21st St Park AveCrestDr24thSt 5th St CulperCt4th St Reynolds LnCircle Ct Lyndon St 31st Pl 3rd Ct AubreyPark C tOzone Ct34th Pl 1stSt 30th Pl 35thPl Hollowell AveRhodes St18th St Alley 34th St AlleyGreenwichVillage OceanDr31st St MeyerCt30th St Amby Pl24th St OwossoAveHillcrestDr4th Ct 20th St Loma Dr32nd Pl Power St11th PlArdmoreAve ArdmoreAveLa Carlita PlBardStOak St 4th St 14th St Reynolds Ln5th St 11th St Longfellow A v e 5th Ct 17th St Hopkins St19th St Borden AveHarper AveHermosaAveAlleyMyrtle AveBard StAlley6th Ct 3rdSt 7th St Porter L n 21st Ct Gentry St AviationBlvd 7th Ct 3rd St 4th St Pine St6th St Neptune Ave Raymond Ave11th Pl 8th Ct Braehol mPl 33rd Pl HermosaViewDr20th St 19th St 9th Ct 35th St 10th StMorningsideDr 9thSt 10th Ct ValleyParkAve20th Ct 12th Ct 11th Ct 15th Ct 6th StSilver St25th St CampanaSt 11th Pl 7thSt 4th St 13th Ct Circle Dr Hil l St 13th St 14th Ct ManhattanAve19th Ct 1st Ct Alley 16th St 24th St BayviewDrBayview DrLomaDr Massey Ave28th Ct 33rd St PowerSt18th St 16th Ct 18th Ct 29th Ct 8th Pl 17th Ct ElO esteDrSunset DrPier Plaza Ava AveManhattanAveManhattanAveOak St 27th Ct 27th St Golden Ave 20th Pl Springfield AveLomaDr11th St 10th St 20th St 11th St GouldAve TheStrandTheStrand1st Pl 19th St Longfell o w A v e SilverstrandAve15th St 13th St 1st StCypress Ave1st Pl HerondoStVal l eyDrValleyDr1st St 24th St 4th St 24th Pl 9th St Artesia B l v d GouldTer 8th StHillcrestDr24th Pl 2nd St CIP Sewer Improvements City of Hermosa Beach CIP 416 Sewer Improvements CIP 421 Sewer Improvements 0 0.15 0.30.07 Miles City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 19-0673 Honorable Mayor and Members of the Hermosa Beach City Council Adjourned Regular Meeting of October 10, 2019 AWARD OF PROFESSIONAL SERVICES AGREEMENTS TO PROVIDE ON-CALL ARCHITECTURAL SERVICES (Acting Public Works Director Lucho Rodriguez) Recommended Action: Staff recommends that the City Council: 1.Award Professional Services Agreements to Adrian Gaus Architects,Inc.,TAG The Albert Group Architects,and West Group Designs to provide on-call architectural services to the City of Hermosa Beach for three years with the option to extend for up to two additional one-year terms; and 2.Authorize the Mayor to execute and the City Clerk to attest the Professional Services Agreement (s) subject to approval by the City Attorney. Executive Summary: The City has traditionally relied on Request for Proposals (RFP)services to fulfill the architectural design needs of the City.In light of the City’s desire to be nimble and efficient in its business processes,staff recognized the opportunity to re-envision the City’s approach to the provision of these services.Staff from Public Works,Community Development,and the City Manager’s Office collaborated on the development of a Request for Qualifications (RFQ)that met the architectural service needs of all three departments and the community. A Request for Qualifications for On-Call Architectural Services was issued on August 6,2019.As of the proposal deadline of August 27, 2019, a total of 12 proposals were received. Staff selected three firms after reviewing the 12 proposals and recommends that the City Council award a series of not-to-exceed contracts to three qualified professional consulting firms to provide on-call architectural services to the City over the next three years,with options to extend the contract length for up to two additional one-year terms. Background: The City has a longstanding practice of hiring consultants based on Request for Proposals to fulfill its architectural design needs.The RFP process consumes a significant amount of time as staff engages in the RFP initiation,bidding,evaluating,award,and execution process each time the City needs an architectural service.Each RFP issued is a months-long process from drafting the RFP to execution of City of Hermosa Beach Printed on 10/4/2019Page 1 of 4 powered by Legistar™ Staff Report REPORT 19-0673 architectural service.Each RFP issued is a months-long process from drafting the RFP to execution of award.Given the drive toward business process improvements,staff seized the opportunity to re-envision the City’s approach to the provision of these services. A team was created including staff from Public Works,Community Development,and the City Manager’s Office to collaborate on the development of a Request for Qualifications (RFQ)that met the needs of all three departments and the community.The RFQ approach,which include a formal competitive bidding and advertisement process,provides the City with a list of pre-qualified professional consultants to serve on the “bench”for the coming three to four years without the need to go out for an RFP each time the service is needed.This approach improves efficiency,expedites commencement of work and project delivery. Discussion: RFQ 19-08 was issued on August 6,2019 seeking proposals from qualified individuals or firms to provide on-call architectural services to support the function and needs of the City’s Public Works Department, Community Development Department,and Office of the City Manager (Attachment 1).In order to provide proposers context of the City’s needs,the RFQ included key statistics about the City’s parks, recreational buildings,restroom facilities,and various other City structures.The RFQ also included the City’s goals and expectations for community engagement related to City facilities.The requested services for this RFQ included, but were not limited to the following: 1.Prepare site surveys, site and building evaluations, and master planning; and 2.Provide architectural design services for City parks, restrooms, buildings, street medians and parking lots. On August 27, 2019, a total of 12 proposals were received by the City. The complete list of firms that submitted proposals is provided in Table 1 below. Table 1 # Firm Name 1 Adrian Gaus Architects, Inc. 2 AE3 P artners 3 Anne Riggs, AIA, CASp 4 AWU Government Services 5 BOA Architecture Government Services 6 CSDA Design G roup 7 Donald Krotee Partnership, Inc. 8 Environ Architecture 9 IDS G roup 10 Mour G roup 11 TAG The Albert Group A rchitects 12 West Group D esigns Staff from the Public Works Department,Community Development Department,and Office of the City City of Hermosa Beach Printed on 10/4/2019Page 2 of 4 powered by Legistar™ Staff Report REPORT 19-0673 Staff from the Public Works Department,Community Development Department,and Office of the City Manager reviewed and evaluated each of the proposals based on the criteria established in the RFQ: ·Approach and Methods ·Relevant Experience & Expertise ·Timeframe and Costs ·Administration Based on staff’s review of the proposals,3 of the 12 firms were selected based on their overall approach and experience, and specific technical approach to each requested service. Based on the review of proposals,the review panel recommends City Council award a series of not-to- exceed contracts to a total of three firms.The proposals submitted by each of the recommended firms are provided in Attachment 2. The recommended firms are noted in Table 2 below. Table 2 # Firm Title 1 Adrian Gaus Architects, I nc. 2 TAG The Albert Group A rchitects 3 West Group D esigns Some of the design projects these firms will work on include: ·CIP 547: Fort Lots-Of-Fun Park Improvements ·CIP 684: Emergency Operations Center Renovations-Phase 1 ·CIP 689: Clark Building Renovations ·CIP 692: 14th Street Beach Restroom Rehabilitation ·CIP 695: Parking Lot A Improvement ·CIP 696: Police Station Basement Restroom Improvements For a detailed hourly fee schedule by firm, please reference the respective attachments. General Plan Consistency: PLAN Hermosa,the City’s General Plan,was adopted by the City Council in August 2017.The award of contracts to provide on-call architectural services to the City is key to the effective and efficient implementation of the Hermosa Beach community vision for a safe and better place and supports several goals of the Governance Element, and Land Use Element. City of Hermosa Beach Printed on 10/4/2019Page 3 of 4 powered by Legistar™ Staff Report REPORT 19-0673 Fiscal Impact: Staff requests authority to award an agreement with each of the three pre-qualified teams a not-to-exceed contract amount of $300,000 over a three-year period with option to extend to five years.Design costs are included in each CIP Project budget and would be determined as proposals for individual projects are received.In most cases,the design portion of a project does not exceed ten percent of the overall project cost, therefore, it is estimated that no additional funding is required for these contracts. Attachments: 1.RFQ 19-08: On Call Architectural Services 2.Proposals from Recommended Consultant Teams A.Adrian Gaus Architects, inc. B.TAG the albert group architects C.West group designs 3.Fee Schedule D.Adrian Gaus Architects, Inc. E.TAG the albert group architects F.West group designs 4.Draft Sample Agreement Respectfully Submitted by: Romany Basilyous, Associate Engineer Concur: Lucho Rodriguez, P.E., Acting Public Works Director Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Mike Jenkins, City Attorney Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 10/4/2019Page 4 of 4 powered by Legistar™ City of Hermosa Beach Civic Center, 1315 Valley Drive, Hermosa Beach, CA 90254-3885 August 6, 2019 REQUEST FOR QUALIFICATIONS (RFQ) FOR: ON-CALL ARCHITECTURAL SERVICES
 19-08
 PUBLIC WORKS DEPARTMENT NOTICE IS HEREBY GIVEN that the City of Hermosa Beach, Public Works Department is seeking proposals from qualified individuals or firms to provide On Call Architectural Services for the City of Hermosa Beach. Proposer(s) must have the expertise, experience and demonstrate resources available to perform the work described in the RFQ. A copy of this RFQ may be found on the City’s website at the following location: http://www.hermosabch.org/index.aspx?page=667 or by emailing the project contact listed below. Description of Project 
 City of Hermosa Beach is soliciting Statement of Qualifications (SOQs) from qualified architectural firms or individuals to provide on-call services for various architectural projects. On-call services are required for project types that may include recreation and community centers, restroom facilities, public safety facilities, other municipal buildings, and various structures. The City anticipates a contract start date of October 1, 2019 and term of the agreement(s) shall be for two (2) years, with up to three (3) one (1) year extensions. Approximately 30 days prior to the end of each term, a meeting may be held between the consultant(s) and the City of Hermosa Beach staff to conduct a performance review, revise the scope and/or language of the agreement, and confirm consultant rate schedules. The initial agreement and each renewal will require City Council approval. RFQ Timeline Submittal Procedures
 No proposals will be accepted after the listed date and time. All proposals must be clearly marked with the project title and RFQ number and submitted in a sealed envelope to the City Clerk Office of City of Hermosa Beach. Failure to identify the proposal on the envelope may result in disqualification of the proposal. The format, content, and procedures for submitting a proposal are provided in further detail within the RFQ. 
 RFQ posted August 6, 2019 Deadline to submit written questions August 20, 2019 Posting of responses to questions August 22, 2019 Deadline to submit proposals August 27, 2019 - 5 PM PST Interviews (for selected firms)TBD Tentative award October, 2019 Page of 1 32 RFQ 19-08 City of Hermosa Beach Contact Please direct any inquiries regarding this RFQ to Romany Basilyous at rbasilyous@hermosabch.org All questions regarding the content of the proposal should be submitted in writing to the listed email address and sent no later than the date and time listed in the RFQ Timeline. Responses to questions will be distributed to registered holders of this RFQ and posted to the City website. 
 Page of 2 32 RFQ 19-08 City of Hermosa Beach Table of Contents 1 Introduction Description of Project 1 ............................................................................................................................ RFQ Timeline 1 ........................................................................................................................................... Submittal Procedures 1 ............................................................................................................................. 1 Introduction 3 ........................................................................................................................................... 1.1 Invitation for Proposals 4 ..................................................................................................................... 1.2 RFQ Timeline 4 .................................................................................................................................... 1.3 General RFQ Conditions 4 ................................................................................................................. 2. Scope of Work 8 ...................................................................................................................................... 2.1 City Location and Characteristics 8 ................................................................................................. 2.2 Project Goals 8 .................................................................................................................................... 2.3 Relevant Plans, Policies, Programs, or Projects 8 ............................................................................. 2.4 City Proposed Scope of Services 9 ................................................................................................... 3. Proposal Submittal Instructions 11 ......................................................................................................... 3.1 Proposal Format 11 ............................................................................................................................. 3.1.1 Hard Copy Proposals 11 .............................................................................................................. 3.2 Proposal Content 11 ........................................................................................................................... 3.2.1 Cover Letter 11 ............................................................................................................................. 3.2.2 Firm Profile 12 ................................................................................................................................ 3.2.3 Project Understanding and Approach to Scope of Work 12 .................................................. 3.2.4 Project Management Plan 13 ..................................................................................................... 3.2.5 Experience and Qualifications 13 .............................................................................................. 3.2.6 Required Forms 14 ........................................................................................................................ 3.2.7 Fee Schedule 15 ........................................................................................................................... 4. Proposal Evaluation and Selection 16 ................................................................................................... 4.1 Proposal Review Process 16 ............................................................................................................... 4.2 Evaluation Criteria 16 .......................................................................................................................... 5. Contract Expectations 18 ....................................................................................................................... 5.1 Contract Period 18 .............................................................................................................................. 5.2 Professional Services Agreement 18 ................................................................................................. 5.3 Standards of Work 18 .......................................................................................................................... 5.4 Invoicing and Payment 18 ................................................................................................................. 6. Attachments and Required Forms 19 .................................................................................................... 6.1 Maps 19 ................................................................................................................................................ 6.1.1 City Map 19 ................................................................................................................................... 6.2 Sample Professional Services Agreement 20 ................................................................................... 6.3 Required Forms 29 ............................................................................................................................... 6.3.1 Certification of Proposal 29 ......................................................................................................... 6.3.2 Non-Collusion Affidavit 30 ........................................................................................................... 6.3.3 Compliance with Insurance Requirements 31 .......................................................................... 6.3.4 Acknowledgement of Professional Services Agreement 32................................................... Page of 3 32 RFQ 19-08 City of Hermosa Beach 1.1 Invitation for Proposals
 The City of Hermosa Beach Public Works Department is seeking proposals from qualified individuals or firms to provide On Call Architectural Services for the City of Hermosa Beach. Proposer(s) must have the expertise, experience and demonstrate resources available to perform the work described in the RFQ. On-call services are required for project types that may include recreation and community centers, restroom facilities, public safety facilities, other municipal buildings, and various structures. 1.2 RFQ Timeline 1.3 General RFQ Conditions
 The following instructions and conditions apply to this RFQ: Pre-Contractual Expenses
 The City of Hermosa Beach shall not, in any event, be liable for any pre-contractual expenses incurred by any consultant. In addition, no consultant shall include any such expenses as part of the price proposed. Pre-contractual expenses are defined as expenses incurred by bidders in: •Preparing a proposal in response to this RFQ. •Submitting that proposal to the City of Hermosa Beach. •Negotiating with the City of Hermosa Beach any matter related to this RFQ, proposal, and/or contractual agreement. •Any other expenses incurred by the consultant prior to the date of an executed contract. Authority to Withdraw RFQ and/or Not Award Contract
 The City of Hermosa Beach reserves the right to withdraw this RFQ at any time for any reason without prior notice. Further, the City makes no representations that any agreement will be awarded to any consultant responding to this RFQ. The City expressly reserves the right to reject any and all proposals in response to this RFQ without indicating any reasons for such rejection(s). RFQ posted August 6, 2019 Deadline to submit written questions August 20, 2019 Posting of responses to questions August 22, 2019 Deadline to submit proposals August 27, 2019 - 5 PM PST Interviews (for selected firms)TBD Tentative award October, 2019 Page of 4 32 RFQ 19-08 City of Hermosa Beach The release of this RFQ does not obligate or compel the City to enter into a contract or agreement. Authority to Revise RFQ and Request Additional Information
 The City reserves the rights to amend the RFQ at any time, to determine the successful respondent(s), and to reject any or all Proposals or their components. Should it be necessary for the City to issue addendums to this RFQ during the proposal period, the City will notify the known holders of this RFQ and post addendums to the City website. Proposals shall acknowledge that the consultant is aware of all addendums which have been issued and has incorporated their provisions in their proposal by completing the Certification of Proposal Form. The City reserves the right, to request additional information or clarifications from consultants where it may serve the City’s best interest. Other Conditions
 •ADDITIONAL SERVICES. The Scope of Work describes the minimum work to be accomplished. Upon final selection of the firm, the Scope of Work may be modified and refined during negotiations with the City. Any proposer that provides additional services can include those services in the proposal and list them as additional services. •AUTHORIZED SIGNATURES. Every proposal must be signed by the person or persons legally authorized to bind the consultant to a contract for the execution of the work. Upon request of the City, any agent submitting a proposal on behalf of a consultant shall provide a current power of attorney certifying the agent’s authority to bind the consultant. •AWARD OF PROPOSAL. City reserves the right to negotiate final terms with the selected consultant, if any. Award may be made to the consultant offering the most advantageous proposal after consideration of all criteria. Should the selection criteria be requested, it shall be at the City’s discretion if the criteria is released prior to the final selection being made. •COMPLIANCE WITH LAWS. All proposals shall comply with current federal, state, and other laws relative thereto. •CONFLICT OF INTEREST. By signing the Certification of Proposal, the consultant declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this proposal or any work connected with this proposal. Should any agreement be approved in connection with this Request for Qualifications , consultant declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom. •DISQUALIFICATION OF PROPOSER. If there is reason to believe that collusion exists among the consultants, the City may refuse to consider proposals from participants in such collusion. No person, firm, or corporation under the same or different name, shall make, file, or be interested in more than one proposal for the same work unless alternate proposals are called for. Reasonable grounds for believing that any consultant is interested in more than one Proposal for the same work will cause the rejection of all Proposals for the work in which a consultant is interested. Consultants shall submit as part of their Proposal documents the completed Non-Collusion Affidavit. •EXAMINATION OF DOCUMENTS. It is the responsibility of the consultant to carefully and thoroughly examine and be familiar with these RFQ documents, general conditions, all forms, specifications, drawings, plans, and addendums (if any). Consultants shall satisfy 
 Page of 5 32 RFQ 19-08 City of Hermosa Beach themselves as to the character, quantity, and quality of work to be performed and materials, labor, supervision necessary to perform the work as specified by these documents. The failure or neglect of the consultant to examine documents shall in no way relieve the consultant from any obligations with respect to the solicitation for and subsequent contract that may be awarded. The submission of a proposal shall constitute an acknowledgment upon which the City may rely that the consultant has thoroughly examined and is familiar with the RFQ documents. The failure or neglect of a consultant to receive or examine any of the documents shall in no way relieve the consultant from any obligations with respect to the proposal. No claim will be allowed for additional compensation that is based upon a lack of knowledge of any solicitation document. •INTERPRETATION OF RFQ DOCUMENTS. City reserves the right to make corrections or clarifications of the information provided in this RFQ. If any person is in doubt as to the true meaning of any part of this RFQ documents, or finds discrepancies or omissions in the document, the person may submit to the City a written request for an interpretation or correction. Oral statement(s), interpretations or clarifications concerning meaning or intent of the contents of this RFQ by any person are unauthorized and invalid. Modifications to the RFQ, including, but not limited to the scope of work, can be made only by written addendum issued by the City. Proposers shall submit all questions in writing to the contact listed in the announcement. Proposers may not contact any other staff members with questions. The requesting party is responsible for prompt delivery of any requests. When the City considers interpretations necessary, interpretations will be in the form of an addendum to the RFQ documents, and when issued, will be sent as promptly as is practical to all parties recorded by the City as having received RFQ documents. All such addenda shall become a part of the RFQ document. It is the responsibility of each consultant to ensure the City has their correct business name, mailing address and e-mail address on file. Any prospective consultants who obtained a set of RFQ documents are responsible for advising the City that they have a set of RFQ documents and wish to receive subsequent Addendums by contacting the City contact person listed in this RFQ. •IRREGULARITIES. City reserves the right to waive non-material irregularities if such would be in the best interest of the City as determined by the City Manager. •NON-DISCRIMINATION. Consultant represents and warrants that it does not and will not discriminate against any employee or applicant for employment because of race, religion, gender, color, national origin, sexual orientation, ancestry, marital status, physical condition, pregnancy or pregnancy-related condition, political affiliation or opinion, age or medical condition. •NON-EXCLUSIVE. Should the City make an award, the successful consultant will enter into a NON-EXCLUSIVE professional services agreement and the City reserves the right to enter into agreements with other firms. •OFFERS OF MORE THAN ONE PRICE. Consultants are NOT allowed to submit more than one proposal. •OWNERSHIP. All data, documents and other products used or developed during the RFQ process become the property of the City upon submission. All bid proposals and documents submitted in response to this RFQ shall become the property of the City and a matter of public record pursuant to Government Code sections 6250 et seq. Proposals should not be marked as confidential or proprietary, and City may refuse to consider a proposal so marked. All Information contained within the proposals will become a matter of public record. It is the responsibility of each bidder to clearly identify any and all information contained within its bid proposal that it considers to be confidential and/or Page of 6 32 RFQ 19-08 City of Hermosa Beach proprietary. To the extent that the City agrees with that designation, such information will be held in confidence whenever possible. All other information will be considered public. •PROFESSIONAL SERVICES AGREEMENT. Prior to awarding any work, the selected Consultant will be required to execute a professional services agreement (sample attached) with the City. Any proposed change to the agreement shall be identified in the response to the Request for Qualifications (RFQ) and shall be subject to the sole approval of the City. The City requires the Consultant to obtain and maintain a policy of professional liability and other insurance as indicated in the agreement. •NO PUBLIC BID PROPOSAL OPENING/PUBLIC RECORDS ACT. Bid proposals shall be opened and its contents secured by City staff to prevent disclosure during the evaluative process and the process of negotiating with competing consultants. Adequate precautions shall be taken to treat each consultant fairly and to insure that information gleaned from competing proposals is not disclosed to other Consultants. Prices and other information concerning the proposals shall not be disclosed until a recommendation for award is made to the awarding authority. •PUBLIC RECORD. All proposals submitted in response to this RFQ will become the property of the City upon submittal and a matter of public record pursuant to applicable law. •REPRESENTATIONS. Consultant understands and acknowledges that the representations made in their submitted proposal are material and important, and will be relied on by the City in evaluation of the proposal. Consultant misrepresentation shall be treated as fraudulent concealment from the City of the facts relating to the proposal. •SEVERABILITY. If any provisions or portion of any provision, of this Request for Qualifications are held invalid, illegal or unenforceable, they shall be severed from the Request for Qualifications and the remaining provisions shall be valid and enforceable. •SUBCONTRACTOR INFORMATION. If the proposal includes the use of sub consultants, consultant must identify specific sub consultants and the specific requirements of this RFQ for which each proposed sub consultant would perform services. All sub consultant for work services must follow all required provisions of the prime contract. •VALIDITY. Proposal must be valid for a period of 90 days from the due date. •WITHDRAWAL OF PROPOSAL. Consultants’ authorized representative may withdraw Proposals only by written request received by this RFQ contact personal before the Proposal Submittal Deadline. Page of 7 32 RFQ 19-08 City of Hermosa Beach 2. Scope of Work 2.1 City Location and Characteristics 
 The City of Hermosa Beach is located within the southwestern coastal portion of Los Angeles County in what is commonly referred to locally as the “South Bay” area. The City is bounded on the north by the City of Manhattan Beach, on the south by the City of Redondo Beach, on the east by the City of Redondo Beach and the City of Manhattan Beach, and on the west by the Pacific Ocean. The city limits for Hermosa Beach encompass a relatively small land area, approximately 1.4 square miles. Hermosa Beach includes nearly two miles of shoreline and varies in width between one-half mile and approximately one mile inland. Elevations in the City range from sea-level and rise up to 250 feet in elevation. In 2018, the City of Hermosa Beach had an estimated population of 19,673. The City plays host to several major special events held throughout the year and visitors can increase the population to over 100,000 people on an average summer weekend. Hermosa Beach contains: •19 parks that vary in sizes; •Community theatre, historical society museum, senior center, after school programming, and classroom facilities; •Recreation and community center; •Museum; •Restroom facilities; •Senior center; •Civic Center including City Hall, Police Department, Library, and Fire Station; •Parking facilities including a parking structure; •Recreational buildings available for meetings and rentals; •Corporate Yard, and various structures. 2.2 Project Goals
 The City of Hermosa Beach is seeking proposals from qualified firms to provide Architectural Services that achieves the following goals: •Leverages the vision and goals of the recently adopted General Plan and the Community Decision-Making Tool; •Takes a comprehensive approach to maintain, rehabilitate and improve the City’s infrastructure; •Provide the City with a range of architectural services to meet the City’s capital improvement needs on an as-needed basis. 2.3 Relevant Plans, Policies, Programs, or Projects 
 Proposers should review and consider the work already completed or underway in the development of approach, budget, and schedule. The following links are provided for your convenience: •PLAN Hermosa, the City’s Comprehensive General Plan and Local Coastal Program, adopted August 2017 •PLAN Hermosa Environmental Impact Report, certified August 2017 •Hermosa Beach 2019/20 Capital Improvement Program, adopted June 2018 •Parks and Facilities Map Page of 8 32 RFQ 19-08 City of Hermosa Beach 2.4 City Proposed Scope of Services The development of the On Call Services should consist of the following components or steps. The proposer’s Scope of Work, Budget, and Schedule should incorporate these items as well as any community engagement efforts that are expected to occur. The City is looking for creativity from proposers to provide an approach that will result in the efficient and effective development or provision of services. The City is therefore open to proposers identifying a different organization of tasks, or recommending the addition or removal of tasks, so long as the project objectives are met, and the rationale for additions or removal are clearly articulated. On-call firms will be asked to submit a scope, schedule and fee. Evaluation criteria will typically include RFQ understanding, demonstrated expertise, relevant experience, availability of the firm’s team, and other factors. Task orders resulting from this contract will be negotiated and executed between the City and the selected firm. On-call services are required for project types that may include libraries, recreation and community centers, restroom facilities, public safety facilities, other municipal buildings, and various structures. The expected architectural services to be provided and primarily re-models to existing buildings and facilities. Services may include, but are not limited to the following: 1.Prepare site surveys, site and building evaluations, and master planning; 2.Provide Architectural services for City parks, restrooms, buildings, street medians and parking lots; 3.Complete data collection including, but not limited to, file review, General Plan review, boundary and topographic surveying, research existing utility locations and engineering studies; 4.Prepare as-builts drawings, bids, plans, specifications, and general development plans; 5.Provide pre-design - studies, memos and reports; 6.Provide a value/cost analysis for a potential project. Budgeting and cost estimating and preparation of preliminary design; 7.Assist in bidding, including preparation of addendums and revisions, responding to bidder requests for information; 8.Review bids to verify completeness and accuracy; 9.Attend pre-construction meetings and other meetings which may be requested by City; 10.Review plans, requests for information (RFI), field visits, design changes and preparation of contract change orders, review and approval of construction submittals, warranty review, project close out and assistance with problems which may arise during construction; 11.Submit final report summarizing the project history, including major problems, claims and recommendations, actions taken for corrective action; 12.Turn over all documents and files, including electronic files including photos to City of Hermosa Beach on a hard copy and digital copies; 13.Provide plan review for private and public development projects submitted for public works. Services will include but may not be limited to the following: •Reviewing plans and specifications •Writing corrections and redlining of plans •Determining appropriate conditions to impose on permits Page of 9 32 RFQ 19-08 City of Hermosa Beach •Providing pick-up and delivery of plans at City Hall and maintaining a log of plans in process and their status accessible at any time by City staff; 14.Act as a liaison between the City and the Contractor or developer, if required, which would include: site inspection, project coordination, weekly meetings, preparation of notes and minutes; approve submittals, and preparation of City reports; 15.Advise the City of construction or installation methods, materials and instrument components as the project plan matures; 16.Assist City staff in defining the City needs and setting the project criteria; 17.Coordinate with City staff and consultants for the implementation of Capital Improvement Program projects and other City projects; 18.Advise City staff as to grants or other funding available for public works projects and when so directed, initiate and prepare applications for such funding or grants; 19.Monitor trends, legislation, and standard practices and advise City staff on appropriate codes, policies, procedures, and practices to adopt; 20.Develop plan concepts and designs in consultation with Community Development Department to ensure compliance with city zoning ordinances; 21.Prepare application materials and plan submittals as necessary for City entitlements required under the zoning ordinance, and for Coastal Development Permits with the State Coastal Commission, if and when necessary; 22.Prepare guidelines and other documents for City as needed; 23.Community Engagement: Hermosa Beach has a highly engaged community and anticipates that the following community engagement efforts will be necessary in the successful development of ON-CALL ARCHITECTURAL SERVICES RFQ 19-08: Conduct community outreach, public presentations, City council and committee meetings, and stakeholder meetings. Page of 10 32 RFQ 19-08 City of Hermosa Beach 3. Proposal Submittal Instructions 3.1 Proposal Format
 Proposals must be submitted in a sealed envelope or box bearing the name of the consultant, clearly marked, and submitted only to the following address: ON-CALL ARCHITECTURAL SERVICES RFQ 19-08
 City of Hermosa Beach
 Attn: Romany Basilyous
 Public Works Department 1315 Valley Drive Hermosa Beach CA 90254 3.1.1 Hard Copy Proposals Proposers shall submit one original and four copies of the proposal for a total of five bound documents. One hard copy of the cost proposal (fee schedule) shall be in a separate sealed envelope, clearly marked “Cost Proposal” & digital copy in a USB drive. If discrepancies are found between the copies, or between the original and copy or copies, the “ORIGINAL” will provide the basis for resolving such discrepancies. If one document is not clearly marked “ORIGINAL", the City reserves the right to use any copy of the proposals as the Original. All proposals shall be submitted on standard 8.5” by 11” paper and printed double-sided. Exhibits may be 11” by 17” paper as needed. Proposers should minimize the use of plastic film/ dividers and other materials that cannot be recycled. All pages should be numbered and identified sequentially by section. Proposals shall be no more than 50 total pages (25 double-sided pieces of paper) inclusive of the cover letter and all required forms. 3.2 Proposal Content Proposals must be concise, but with sufficient detail to allow accurate evaluation and comparative analysis. Proposals should be straightforward and provide "layman" explanations of technical terms that are used. Emphasis should be concentrated on conforming to the RFQ instructions, responding to the RFQ requirements, and on providing a complete and clear description of the offer. Proposals should include the sections as described in greater detail below. Do NOT include marketing brochures or other promotional material not connected with this RFQ. 3.2.1 Cover Letter Page of 11 32 RFQ 19-08 City of Hermosa Beach Proposal must be accompanied by a cover letter, signed by an individual authorized to bind the proposing entity. An unsigned proposal is grounds for rejection. The cover letter should include an introduction of the firm, summary statement of professional qualifications, and statement of understanding of the scope of work. 3.2.2 Firm Profile Proposers should provide a brief profile of the prime consultant and any sub-consultants. Information should include, but is not limited to the following information: •Official name and address. •Name, address, and telephone number of the consultant’s primary point of contact. •Type of business entity of consultant (corporation, company, joint venture, etc.). Please enclose a copy of the Joint Venture Agreement if entity is a joint venture. •Federal Employer I.D. Number. •Address, telephone numbers and fax numbers of each of the proposing firm’s locations. •Indication whether firm is totally or partially owned by another business organization (parent company) or individual. •Number of years consultant has been in business under the present business name. •Number of years of experience the consultant has had in providing required, equivalent, or related services. •Any failures or refusals to complete a contract, and explanation. 3.2.3 Project Understanding and Approach to Scope of Work Proposers should include in this section a statement of project understanding, organizational chart, approach to work program and summary of deliverables, described in greater detail below. Statement of Project Understanding Consultant must include in this section its understanding of the project and understanding of the Scope of Services noted herein. Consultant should be able to articulate a thorough understanding of the State, County and Local requirements, and other industry standards applicable to the project or services to be provided. Organizational Chart Consultant shall include an organizational chart that reflects key staff and roles/responsibilities of each individual assigned to provide services under this Proposal. Any roles or topics in which the proposer anticipates utilizing the expertise of subcontractors should be clearly identified. Approach to Work Program (Required and Optional Tasks) The City is seeking an effective, efficient and creative approach to preparing work products and meeting the City’s goals and timelines. In this section, proposers should include their recommended approach to providing the requested professional services and tasks noted in the Scope of Services in the RFQ. The approach to the work plan shall be of such detail to Page of 12 32 RFQ 19-08 City of Hermosa Beach demonstrate the proposer’s ability to accomplish project objectives. This section should also include proposed approaches and techniques to engagement of community and stakeholders in the process of developing projects. The proposer’s approach should provide detail on both the required and optional tasks identified in the scope of work, as well as any additional tasks or services performed by the proposer. Roles and Responsibilities for City Staff Proposer should summarize any services NOT provided by their firm that are listed in the Scope of Work. Consultant shall also list any resources, City assistance or other items expected to be provided by City, “Work to be Performed or Provided by the City”. Consultant may additionally itemize those services which are further beneficial but are not noted in the aforementioned paragraphs as requirements. Consultant will title this section as Additional Services. 3.2.4 Project Management Plan Key to a creative, effective, and efficient delivery of projects is close coordination and communication between the City, community, and the selected consultant. In this section, proposers should provide information on scheduling, and describe the firm or project manager’s approach to communications and quality assurance/quality control. Communications Approach Proposers should describe their recommended or preferred approach to project communications between the City and Consultant Team. This should include detail on the frequency of project check-ins, progress updates, and meeting locations (i.e. phone, email, in- person). Communications protocols for coordinating with other City departments, agencies, and the community can be established during individual project kick-offs. Quality Assurance/Quality Control Approach Describe the firm’s QA/QC processes that will be adhered to during the term of the agreement. Describe the Consultant’s method of ensuring that the assigned personnel’s quality of work is high. 3.2.5 Experience and Qualifications Proposers should include in this section a summary of relevant projects, contact information for references, and information about the experience, qualifications, and availability of key personnel, described in greater detail below. Summary of Relevant Projects Proposers should highlight representative projects that are similar in scope to the services requested to demonstrate the firm’s depth of experience and familiarity with similar projects. For each project, please include the following information, at a minimum: •Year started and completed (if relevant) •Contracting Agency + Department •Project Description •Key Personnel Assigned •Contract Value References Page of 13 32 RFQ 19-08 City of Hermosa Beach Consultant must provide at least three (3) references for which consultant has provided services similar in scope as set forth in the RFQ within the last five (5) years. Reference information should include: •Name of agency •Name of agency project manager •Email address and telephone number of contact person •Description of project or services provided Experience and Qualifications of Key Personnel The consultant shall provide resumes indicating the experience and qualifications for the key personnel identified in the organization chart. Consultant shall also include the number and type of additional support personnel who will be providing services. At a minimum, the resume for each team member should include: •Name •Position and Role for This Project •Degrees and Certifications •Professional Memberships/Registrations •Summary of Experience •Work on Representative Project Similar in Scope If sub-consultants are to be used as part of this proposal, a resume of the sub-consultant and relevant experience is to be included in the same format. Assignment of Key Personnel It is the City’s preference to have the key personnel identified in the Organizational Chart remain with the individual project during its duration. In this section, please indicate the availability of key personnel to pursue completion of projects. After contract execution the Consultant should not substitute key personnel (project manager and others listed by name in the proposal) or sub-consultants without prior written approval from the local agency. The consultant must request and justify the need for the substitution and obtain approval from the agency prior to use of a different sub-consultant on the contract. The proposed substituted person must be as qualified as the original, and at the same or lower cost for engineering types of consultant contracts, the Consultant’s project manager shall have all the necessary credentials to qualify him/her as a project manager for this project. In the event there are proposed changes in key personnel, including sub-consultants, during the term of the agreement that are outside of the consulting firm’s control, the consultant shall prepare a transition plan that is presented to the City’s project manager for review. 3.2.6 Required Forms Page of 14 32 RFQ 19-08 City of Hermosa Beach Consultant shall review, acknowledge and submit the following forms: •Certification of Proposal. Proposer is required to sign and submit the Certification of Proposal including acknowledgement that they have received and considered any addendums issued by the City of Hermosa Beach in connection with this RFQ. •Non-Collusion Affidavit. Proposer is required to sign and submit the Non-Collusion Affidavit. •Compliance with Insurance Requirements. Consultant shall demonstrate the willingness and ability to submit proof of the required insurance coverage as set forth in the Sample Professional Services Agreement. •Acknowledgement of Professional Services Agreement. Consultant shall demonstrate willingness and ability to comply with the City’s Sample Professional Services Agreement and/or indicate any exceptions to the Professional Services Agreement. 3.2.7 Fee Schedule Printed fee schedule shall be submitted in a separate sealed envelope with the proposal, labeled “Fee Schedule” and indicate the firm’s name. Electronic copies of the fee schedule needs to be submitted in an an USB drive, clearly named “Fee Schedule” provided in a separate, clearly marked “cost proposal” envelope. Consultant should provide the fee schedule for the duration of the agreement to successfully fulfill the Scope of Work detailed in this RFQ. Required and optional tasks should be consistent with the tasks listed in the Scope of Services and be clearly marked in the fee schedule to facilitate consistent comparison of costs between proposals. The Fee Schedule should identify project team members, and hourly billing rates. The fee schedule should also include any direct costs such as travel, equipment, printing/materials. The fee schedule must also state if the proposed hourly rate(s) for key personnel is guaranteed for the term of an agreement (if awarded) or if it is subject to adjustments. If subject to adjustments, consultant must state the frequency of adjustments and how adjustments are determined. Page of 15 32 RFQ 19-08 City of Hermosa Beach 4. Proposal Evaluation and Selection 4.1 Proposal Review Process The City will evaluate all proposals received in accordance with the evaluation criteria. The City shall not be obligated to accept the lowest priced fee schedule, but the City may make award(s) in the best interests of the City after all factors are considered, including, but not limited to, the demonstrated competence, experience and professional qualifications of the Proposer. Evaluation scores will not be released until after award of proposal, if one is made. Following the review of RFQs by the City’s team, the City may invite short-listed consultants to be interviewed by a panel of City staff, which may include non-city personnel at the City’s discretion. Discussions may, at the City's option, be conducted with the most qualified Proposers. Discussions may be for the purpose of clarification to assure full understanding of, and responsiveness to the solicitation requirements. Proposers shall be accorded fair and equal treatment with respect to any opportunity for discussion and written revision of proposals. In conducting discussions, the City will not disclose information derived from proposals submitted by competing Proposers. The City will verify references of short-listed consultants, which may include persons not listed as references, and this will help inform the City’s decisions. The City will select a consultant to negotiate for the performance of work. In negotiating the contract the City may request modifications to the proposed scope or to the technical team or other elements of the proposal. If negotiations fail, the City will commence negotiations with the next qualified candidate. Work will promptly commence following contract award and satisfaction of contract requirements. 4.2 Evaluation Criteria Proposals will be evaluated on the basis of their response to all provisions of this RFQ. The City of Hermosa Beach will use the following criteria in its evaluation of proposals, interviews with selected consultants, or verification of references. The categories will be weighted approximately as follows. Approach and Methods (35%): •A well thought-out and tailored approach to the technical work that responds to the City’s particular issues and needs. •Incorporation of innovative and/or creative approaches for providing the services that will maximize efficient, cost-effective operations or increased performance capabilities. •Evidence of the team’s ability to work collaboratively with other members of a multi- disciplinary team in a complex and dynamic working environment. •Demonstration of the team’s commitment to accurate and superior work products and services as detailed in the project management project management plan. Relevant Experience & Expertise (40%): •Recent experience preparing similar projects or providing similar services for jurisdictions. •Familiarity and experience with applicable industry standards and any relevant federal, state, or local requirements. Page of 16 32 RFQ 19-08 City of Hermosa Beach •The depth and appropriateness of experience of individual members of the technical team as they relate to the specific technical tasks called for by the project •The team’s experience and ability to clearly communicate technical concepts and terminology with the community. Timeframe and Costs (15%): •Display of responsive timeframe to assign tasks. •Evidence of the team’s ability to successfully deliver project tasks and deliverables within the identified project budget and minimize cost overruns. Administration (10%): •Ability to comply with the timeline terms, and billing procedures. •The extent and nature of any proposed amendments to the City’s Professional Services Agreement. Page of 17 32 RFQ 19-08 City of Hermosa Beach 5. Contract Expectations 5.1 Contract Period The City anticipates the contract term would begin around October 1, 2019 and would include an initial term of two years, with the option for up to three (3) one-year extensions of the contract. 5.2 Professional Services Agreement The selected consultant will be expected to comply with and sign the City’s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Section 6.2. The City Attorney or their designee retains the discretion to accept or reject proposed exceptions or modifications to the City’s Professional Services Agreement. 5.3 Standards of Work Approximately 30 days prior to the end of each term, a meeting may be held between the consultant(s) and the City of Hermosa Beach staff to conduct a performance review, revise the scope and/or language of the agreement, and confirm consultant rate schedules. The initial agreement and each renewal will require City Council approval. In case of conflicts, ambiguities, discrepancies, errors, or omissions, Consultant shall submit the matter to City for clarification. Any work affected by such conflicts, ambiguities, discrepancies, errors or omissions which is performed by Consultant prior to clarification by City shall be at Consultant's risk and expense. 5.4 Invoicing and Payment The task order for each project resulting from this on-call contract will be set up as a not to exceed rate to be billed monthly based on hours worked. The invoices shall reference the project title, and must list the charges by task, worker classification, hours, billing rate, and totals. Back up information must be submitted together with the invoices. Each invoice shall contain a progress report describing the work completed during the billing period and shall also include cost information by task regarding: previous work billed to date, work billed during the reporting period, percent of task completed and amount remaining by task. Page of 18 32 RFQ 19-08 City of Hermosa Beach 6. Attachments and Required Forms 6.1 Maps 6.1.1 City Map Page of 19 32 RFQ 19-08 City of Hermosa Beach 6.2 Sample Professional Services Agreement CONTRACT FOR PROFESSIONAL SERVICES TO ________________________________________________________________ BETWEEN THE CITY OF HERMOSA BEACH AND ___________________________ This AGREEMENT is entered into this       day of       , 2019, by and between the CITY OF ___________________, a general law city a municipal corporation (“CITY”) and       _, a limited liability company (“CONSULTANT”). R E C I T A L S A.The City desires to __________________________________________. B.The City does not have the personnel able and/or available to perform the services required under this agreement and therefore, the City desires to contract for consulting services to accomplish this work. C.The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement. D.The City desires to contract with the Consultant to perform the services as described in Exhibit A of this Agreement. NOW, THEREFORE, based on the foregoing recitals, the City and the Consultant agree as follows: 1.CONSIDERATION AND COMPENSATION As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, attached as EXHIBIT A. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement. As additional consideration, CITY agrees to pay CONSULTANT a total of $     , for CONSULTANT’s services, unless otherwise specified by written amendment to this Agreement. No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee. CONSULTANT shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous month. CITY shall pay CONSULTANT all uncontested amounts set forth in CONSULTANT’s invoice within 30 days after it is received. 2.SCOPE OF SERVICES. CONSULTANT will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Exhibit A and incorporated herein by this reference. Page of 20 32 RFQ 19-08 City of Hermosa Beach Except as herein otherwise expressly specified to be furnished by CITY, CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement. 3.PAYMENTS . For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period in accordance with the schedule of compensation incorporated in “Exhibit A.” 4.TIME OF PERFORMANCE. The services of the CONTRACTOR are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by the CITY. 5.FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT represents that CONSULTANT has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. 6.KEY PERSONNEL. CONSULTANT’s key person assigned to perform work under this Agreement is ________________. CONSULTANT shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City. 7.TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on __________, 20___, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties. 8.CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties. 9.TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number. 10.PERMITS AND LICENSES. CONTRACTOR will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement. 11.TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing. CONSULTANT may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date. In the event of such termination, the CONTRACTOR shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other Page of 21 32 RFQ 19-08 City of Hermosa Beach materials prepared by CONSULTANT shall, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. 12.INDEMNIFICATION. CONSULTANT shall indemnify, defend with counsel approved by CITY, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, and cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONSULTANT's performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT, regardless of CITY’S passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the CITY. Should CITY in its sole discretion find CONSULTANT’S legal counsel unacceptable, then CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation. The CONSULTANT shall promptly pay any final judgment rendered against the CITY (and its officers, officials, employees and volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. 13.ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services. CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void. 14.INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only. 15.AUDIT OF RECORDS. CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONSULTANT further agrees to maintain such records for a period of three (3) years following final payment under this Agreement. Page of 22 32 RFQ 19-08 City of Hermosa Beach CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement. 16.CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONSULTANT will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures shall result in immediate termination of this Agreement. 17.INSURANCE REQUIREMENTS. A.The CONSULTANT, at the CONSULTANT’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies: 1.Workers Compensation Insurance as required by law. The Consultant shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONTRACTOR for City. 2.General Liability Coverage. The CONSULTANT shall maintain commercial general liability insurance in an amount of not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. 3.Automobile Liability Coverage. The CONSULTANT shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONSULTANT arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence. 4.Professional Liability Coverage. The CONSULTANT shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONSULTANT’S operations under this Agreement, whether such operations be by the CONSULTANT or by its employees, subcontractors, or subconsultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-per-occurrence basis. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect. Page of 23 32 RFQ 19-08 City of Hermosa Beach B.Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and shall be endorsed as follows. CONSULTANT also agrees to require all contractors, and subcontractors to do likewise. 1.“The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.” 2.This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy. 3.This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company. 4.The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents. 5.Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers. 6.The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY. C.CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against Contractor arising out of the work performed under this agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY. D.Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions. E.The CONSULTANT shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement. F.Failure on the part of the CONSULTANT to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above. G.The commercial general and automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or Page of 24 32 RFQ 19-08 City of Hermosa Beach deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant’s behalf upon the Consultant’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach. 18.USE OF OTHER CONSULTANTS. CONSULTANT must obtain CITY’s prior written approval to use any sub-consultants while performing any portion of this Agreement. Such approval must include approval of the proposed consultant and the terms of compensation. 19.FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONSULTANT of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONSULTANT for anything done, furnished or relating to the CONSULTANT’S work or services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONSULTANT, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the Consultant, its employees, sub-consultants and agents. 20.CORRECTIONS. In addition to the above indemnification obligations, the CONSULTANT shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONSULTANT. In addition to all other available remedies, the City may deduct the cost of such correction from any retention amount held by the City or may withhold payment otherwise owed CONSULTANT under this Agreement up to the amount of the cost of correction. 21.NON-APPROPRIATION OF FUNDS. Payments to be made to CONSULTANT by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONSULTANT’S services beyond the current fiscal year, the Agreement shall cover payment for CONSULTANT’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year. Page of 25 32 RFQ 19-08 City of Hermosa Beach 22.NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows: Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section. A.SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability. B.THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement. C.INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County. D.ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. E.RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party. F.AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’s city manager, or designee, may execute any such amendment on behalf of CITY. CITY CONSULTANT City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 ATTN: ATTN: Page of 26 32 RFQ 19-08 City of Hermosa Beach 23.ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature. 24.FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other. 25.TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided. 26.ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled. 27.STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency. 28.OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own all documents and other work product of the Consultant, except the Consultant’s notes and workpapers, which pertain to the work performed under this Agreement. The City shall have the sole right to use such materials in its discretion and without further compensation to the Consultant, but any re-use of such documents by the City on any other project without prior written consent of the Consultant shall be at the sole risk of the City. 29.DISCLOSURE REQUIRED. (City and Consultant initials required at one of the following paragraphs) By their respective initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is a “consultant” for the purposes of the California Political Reform Act because Consultant’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18701(a)(2) or otherwise serves in a staff capacity for which disclosure would otherwise be required were Consultant employed by the City. Consultant hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the City’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to consultant commencing services hereunder, the City’s Manager shall prepare Page of 27 32 RFQ 19-08 City of Hermosa Beach and deliver to consultant a memorandum detailing the extent of Consultant’s disclosure obligations in accordance with the City’s Conflict of Interest Code. City Initials ______ Consultant Initials ______ OR By their initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is not a “consultant” for the purpose of the California Political Reform Act because Consultant’s duties and responsibilities are not within the scope of the definition of consultant in Fair Political Practice Commission Regulation 18701(a)(2)(A) and is otherwise not serving in staff capacity in accordance with the City’s Conflict of Interest Code. City Initials ______ Consultant Initials ______ IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written. CITY OF HERMOSA BEACH CONSULTANT MAYOR By:TITLE ATTEST: Elaine Doerfling, City Clerk Taxpayer ID No. APPROVED AS TO FORM: Michael Jenkins , City Attorney Page of 28 32 RFQ 19-08 City of Hermosa Beach 6.3 Required Forms 6.3.1 Certification of Proposal RFQ #: _________ The undersigned hereby submits its proposal and agrees to be bound by the terms and conditions of this Request for Proposal (RFQ). 1.Proposer declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this proposal or any work connected with this proposal. Should any agreement be approved in connection with this Request for Proposal, Proposer declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom. 2.By submitting the response to this request, Proposer agrees, if selected to furnish services to the City in accordance with this RFQ. 3.Proposer has carefully reviewed its proposal and understands and agrees that the City is not responsible for any errors or omissions on the part of the Proposer and that the Proposer is responsible for them. 4.It is understood and agreed that the City reserves the right to accept or reject any or all proposals and to waive any informality or irregularity in any proposal received by the City. 5.The proposal response includes all of the commentary, figures and data required by the Request for Proposal 6.The proposal shall be valid for 90 days from the date of submittal. 7.Proposer acknowledges that the City may issue addendums related to this RFQ and that the proposer has reviewed the following addendums which have been issued: Addendum: _____________________________ Addendum: _____________________________ Addendum: _____________________________ Addendum: _____________________________ 8. Proposer further acknowledges the provisions of any addendums issued have been incorporated into their proposal. Signature of Authorized Representative: ____________________________________________ Printed Name and Title: ____________________________________________
 Page of 29 32 RFQ 19-08 City of Hermosa Beach 6.3.2 Non-Collusion Affidavit RFQ #: _________ The undersigned declares states and certifies that: 1.This proposal is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation. 2.This proposal is genuine and not collusive or sham. 3.I have not directly or indirectly induced or solicited any other Proposer to put in a false or sham proposal and I have not directly or indirectly colluded, conspired, connived, or agreed with any other Proposer or anyone else to put in a sham proposal or to refrain from submitting to this RFQ. 4.I have not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price or to fix any overhead, profit or cost element of the proposal price or to secure any advantage against the City of Hermosa Beach or of anyone interested in the proposed contract. 5.All statements contained in the Proposal and related documents are true. 6.I have not directly or indirectly submitted the proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any person, corporation, partnership, company, association, organization, RFQ depository, or to any member or agent thereof, to effectuate a collusive or sham proposal. 7.I have not entered into any arrangement or agreement with any City of Hermosa Beach public officer in connection with this proposal. 8.I understand collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards. Signature of Authorized Representative: ____________________________________________ Printed Name and Title: ____________________________________________ Page of 30 32 RFQ 19-08 City of Hermosa Beach 6.3.3 Compliance with Insurance Requirements RFQ #: _________ The selected consultant will be expected to comply with the City’s insurance requirements contained within this RFQ. The undersigned declares states and certifies that: 1.Proposer agrees, acknowledges and is fully aware of the insurance requirements as specified in the Request for Proposal. 2.If selected, proposer agrees to accept all conditions and requirements as contained therein. Signature of Authorized Representative: ____________________________________________ Printed Name and Title: ____________________________________________ Page of 31 32 RFQ 19-08 City of Hermosa Beach 6.3.4 Acknowledgement of Professional Services Agreement RFQ #: _________ The selected consultant will be expected to comply with and sign the City’s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Section 6.2. The City Attorney or their designee retains the discretion to accept or reject proposed exceptions or modifications to the City’s Professional Services Agreement. 1.Proposer agrees, acknowledges and is fully aware of the conditions specified in the City’s Sample Professional Services Agreement. 2.Proposer agrees to accept all conditions and requirements as contained therein with exceptions noted as follows: ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ Signature of Authorized Representative: ____________________________________________ Printed Name and Title: ____________________________________________ Page of 32 32 1 CITY OF HERMOSA BEACH REQUEST FOR QUALIFICATIONS FOR ON-CALL ARCHITECTURAL SERVICES 19-08 PUBLIC WORKS DEPARTMENT AUGUST 27, 2019 2 CITY OF HERMOSA BEACH RFQ NO. 19-08 COVER LETTER Hidden Hills Community Center Barnes Park Community Center Harbor Hills Community Center thealbert grouparchitects A r c h i T A G L L C About the project Community Center with child care center, meeting rooms and offices, theatre and additions to existing tennis courts. There is an emphasis on one story, wood frame construction with wide roof overhangs to provide continuous shaded walkways. Horizontal wood siding, painted white, a stone base, or plinth and gray concrete roof tiles are used as a simple and recogniz- able palette of materials to allow for a complex vocabulary of building forms. New Construction Client: City of Hiddel Hills Area: 13,000 sq.ft. Cost: $4,600,000 Completion: 2000 A/E Change Orders: $121,000 (2.6%) hIdden hIllS CoMMunIty Center hIdden hIllS, CA 37 August 27, 2019 To Mr. Romany Basilyous: City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 Re: On Call Architectural Services: RFQ 19-08 Att: Mr. Basilyous We are pleased to submit our qualifications to the city of Hermosa Beach for on-call architectural services. Founded in 1979, and with 40 years of experience, The Albert Group has designed park buildings, community centers, and educa- tional facilities that have become important places in their communities. Each of these projects has common threads, including sustainability and con- structibility, that would be applicable to the issues faced by Hermosa Beach. • Park Structures at Louis Pompeii Park, Glendora, CA • Community Centers for Los Angeles County at East Rancho Dominguez Park, Harbor Hills, Lomita, and Pico Rivera, CA • Park Recreation Building for Roxbury Park, Beverly Hills • Multi-purpose Facilities for Private Camps in the Santa Monica Mountains Stephen M. Albert, AIA, would be the Principle-in-Charge; responsible for De- sign. Adam Polk would be the project manager and liaison with the City. Brittany Edwards will be responsible for sustainability Strategies and consultant coordi- nation. Our consultants consist of firms with exceptional qualifications and technical expertise with renovations, new construction and cost estimating for park facilities. We are enclosing representative information about our experience, a list of similar projects with references and a complete response to the RFP pub- lished August 6, 2019. Our project approach, detailed below has been implemented successfully for 5 year term contracts with multiple assignments for the Los Angeles County, Los Angeles USD and the Los Angeles Community College District. I very much look forward to taking the next step toward working with the city of Hermosa Beach on these important projects. Sincerely, Stephen M. Albert, AIA Principal California Architect’s License: C-941Z 3 TABLE OF CONTENTS Cover Letter Table of Contents Executive Summary Approach to Provide Required Services Statement of Project Understanding Organizational Chart Approach to Work Program Roles and Responsibilities for City Staff Project Management Plan Communications Approach Quality Control Approach Experience and Qualifications Required Forms 1 2 A B B1 B2 B3 B4 C C1 C2 D E CITY OF HERMOSA BEACH RFQ NO. 19-08 4 A. EXECUTIVE SUMMARY • Primary Contact Stephen M. Albert, AIA salbert@tagarch.net 310-820-8863 x 201 • Registration California: C9412 (1977) Massachusetts: AR 3253 (1974) NCARB #15240 • Federal Employer #46-0578746 2032 Stoner Ave, Los Angeles 90025 • Wholly Owned by Architag LLP • Firm created in 1979 and under present name since 1992 • Mr Albert has been a licensed practicing architect since 1974, 45 years • There have been no failures or refusals to complete a contract A The goal of our firm is to represent the client’s interests through the lens of design. Each project undertaken by The Albert Group Architects represents a special opportunity to provide sustainable Public Architecture. We serve the Community with better design, and a skill set of inclusion, community aware- ness and Project Management. In practice since 1979, The Albert Group has been providing continuous Archi- tectural services from our Los Angeles offices at 2032 Stoner Ave in Los Angeles. Stephen M. Albert, AIA, leads a diversified staff of 11. We maintain a firm size that allows direct principal involvement in each project. The Albert Group Archi- tects is a Limited Liability Partnership. The Albert Group Architects are respected, for both excellence in design and at- tentive client service. Our projects have received numerous design awards and Stephen M. Albert has been honored for his contributions to the profession. The Albert Group Team has earned a reputation with many communities in South- ern California for responsiveness, excellent service, and satisfied users. We completed several projects near Hermosa Beach including: • Los Angeles County Life Guard Station upgrades • Los Angeles County Fire Department Station upgrades Our guiding principles for Civic Buildings include: • The use of materials that wear well or do not wear at all • Creative and unusual ways to introduce natural light. Natural light and pat- tern of sunlight have an uplifting, welcoming effect on users. • Express the structure. Displaying the structure gives the building a sense of importance, no matter how big or small it really is. The design of public facilities requires a reliable team. The Albert Group Ar- chitects provides the experience and reliability sought by the City. CITY OF HERMOSA BEACH RFQ NO. 19-08 DOROTHY A.QUESADA Community Center ,Ontario, CA 5 DOROTHY A.QUESADA Community Center ,Ontario, CA B1 We have completed each of the following tasks listed by Hermosa Beach in our term contracts with Los Angeles County and the Los Angeles Department of Rec- reation and Parks. 1. Prepare site surveys, site and building evaluations, and master planning; Hirsch & Associates experienced Land Planners will be our consultant 2. Provide Architectural services for City parks, restrooms, buildings, street me- dians and parking lots; See The Albert Group’s extensive Project Portfolio in park & civic projects 3. Complete data collection including, but not limited to, file review, General Plan review, boundary and topographic surveying, research existing utility locations and engineering studies; See our recently completed similar study for Morgan Park in Baldwin Park 4. Prepare as-builts drawings, bids, plans, specifications, and general develop- ment plans; 5. Provide pre-design - studies, memos and reports; See our concept design projects 6. Provide a value/cost analysis for a potential project. Budgeting and cost esti- mating and preparation of preliminary design; To be prepared by our consultants AMJ construction Management 7. Assist in bidding, including preparation of addendums and revisions, respond- ing to bidder requests for information; 8. Review bids to verify completeness and accuracy; 9. Attend pre-construction meetings and other meetings which may be request- ed by City; 10. Review plans, requests for information (RFI), field visits, design changes and preparation of contract change orders, review and approval of construction sub- mittal, warranty review, project close out and assistance with problems which may arise during construction; 11. Submit final report summarizing the project history, including major prob- lems, claims and recommendations, actions taken for corrective action; 12. Turn over all documents and files, including electronic files including photos to City of Hermosa Beach on a hard copy and digital copies; 13. Provide plan review for private and public development projects submitted for public works. Services will include but may not be limited to the following: • Reviewing plans and specifications • Writing corrections and redlining of plans • Determining appropriate conditions to impose on permits • Providing pick-up and delivery of plans at City Hall and maintaining a log of plans in process and their status accessible at any time by City staff Items 7 through 13 completed by The Albert Group in all of our work with cities and county agencies. CITY OF HERMOSA BEACH RFQ NO. 19-08 PROJECT UNDERSTANDING 6 B2CITY OF HERMOSA BEACH RFQ NO. 19-08 Ramon Gilsanz Structural Engineer GMS Engineering Los Angeles, CA Warren Williams DRC Engineering Civil Engineers Anaheim, CA Michael Leung Mechanical, Electrical, Plumbing Novus Consulting Pasadena, CA Matt Wickersham Cost Estimate, Scheduling, Phas- ing, AMJ Consults Los Angeles, CA Katherine Spitz Landscape Architects KSA Design Studio Los Angeles, CA Principal-In-Charge TAG- Stephen M. Albert, AIA CITY OF HERMOSA BEACH PROJECT MANAGER THE ALBERT GROUP SITE 1 SITE 2 SITE 3 SITE 4 SITE 5+ Project Architect Mehrzad Rafeei Technical Support Project Manager TAG- Adam Polk TEAM ORGANIZATION CONSULTANTSDESIGN TEAM 7 B3 Architectural Services We develop project options including discussion of trade offs and expected outcomes of implementing different project options. Options will be included for the proposal including site use, program ele- ments, height, F.A.R. and density; we assist in communicating planning con- cepts to decision makers and the general public, including preparing con- ceptual design/massing alternatives, renderings and photo-simulations, site plans, maps, 3-D models, illustrations, and diagrams for use as visualization tools. We have made public presentation using 3-D modeling and photo re- alization by walking through color representations. We provide a Manual of Development Guidelines for a major subdivision; we prepare street cross-section designs and draft design guidelines for develop- ment sites. We conduct planning and project feasibility studies for urban design strate- gies. We map existing land uses, infrastructure, demographics, and transit ser- vices within project areal; research and inventory existing streetscape, ur- ban design characteristics including, but not limited, to analysis of existing character of streets within study area(s), including assessment of walk ability, bike facilities, transportation connections, open space, existing and planned street dimensions, roadways, utilities, drainage, storm water management, built and historic structures. Our site planning and landscape consultant Hirsch & Associates has provided these services. Review and score project designs as submitted in response to RFPs issued by the Public Agencies or the County. • • • • • • CITY OF HERMOSA BEACH RFQ NO. 19-08 SPECIFIC WORK APPROACH ROXBURY PARK COMMUNITY CENTER Beverly Hills, CA 8 APPROACH TO THE WORK PROGRAM We have long-standing successful relationships with the Department of Recre- ation and Park at Los Angeles County, the City of Los Angeles and with local School District. We are experienced in working with Public Boards and Commu- nity Groups. Our firm has developed interactive management methods to reach consensus on program goals and solutions with all parties. The Albert Group Architects initial approach to a project is to listen and re- flect the needs of the City before developing design solutions. A key step is to implement a facility program that incorporates the goals and needs of various user groups. Our gaming process, conducted by Mr. Albert insures a completed project will respond to the special program aspirations of the City. We develop options, conduct interactive programming sessions, demon- strate alternative solutions, present models or rendered studies and we are open to input throughout the process. We seek to create an Architecture that reflects the aspirations of users and to demonstrate inspired design and space planning, to allow future flexibility and maximum utilization. By working closely with the user and responding to needs and goals, we have created facilities that people like to use and that are shaped by program, context, and budget. Gaming is a method of involving each decision-maker. We believe that an in- teractive design process with as broad a group of users as is practical will shape the program and the built facility. We have used the “gaming process” with the East Rancho Community groups as well. This method allows us to resolve con- flicts among user groups. Our buildings become more attractive and better uti- lized facilities within the community. The design challenges presented by the goals of Hermosa Beach include some consistent issues of expenditure of public funds. Through experience, we have developed interactive design methods to reach a consensus on program goals by separating needs from wants. Our Process includes five basic services: Basis of Design Work: The design work shall comply with the Agreement and with the scope of the Project as defined in Program and the approved project budget. Design work for all phases shall be based upon the approved submittal and cost estimates of the previous design phase. The Project Manager helps to “front load” the delivery of design services to en- sure that certain tasks normally accomplished in later phases will be completed earlier so that problematic critical-path issues are identified and resolved prior to causing delays. A Project Manager uses a drawing checklist that identifies task-critical components and indicates at which phase they will be addressed. This approach also allows more time for coordination and thoroughness during construction documents. CITY OF HERMOSA BEACH RFQ NO. 19-08 B3 9 Architectural and Engineering Services During the design phases and unless otherwise specified, The Albert Group shall provide and manage the services normally required from an architectural/en- gineering firm for the design of the project including, but not limited to, the following architectural/ engineering Basic Services • Civil and Land Planning • Architectural • Structural (Including seismic/Dynamic Analysis) • Mechanical (Plumbing and HVAC) • Fire Protection • Electrical (High and Low Voltage) • Landscaping and Irrigation • Designs for the Disabled (ADA Compliance) • Construction Cost Estimating • Specifications • Project Scheduling Schematic Design: We study the spatial, technical, and material language of architecture as it per- tains to the specific project. We walk the users through the interior and exterior components of various design options. Design Development: We create detailed views of such elements as building technologies, effects of light, form, material, and structure on the approved design. Construction Documents/Bid: Analysis and representation of the assemblies that determine the completed facility. Documents include both plans and specifications. Construction Administration: We monitor and administer the construction process to assure that the com- pleted facility meets the intent of the Contract Documents. CITY OF HERMOSA BEACH RFQ NO. 19-08 APPROACH TO PROVIDE REQUIRED SERVICES B3 10 • • • • • Review of plans for the city. Mr. As an Architectural Commissioner for the City of Beverly Hills, Mr. Albert reviewed all commercial and multi-fami- ly projects for conformance with City Design Guidelines and advised the Planning Commission and City Council. We provide a work plan, a schedule, and a project management approach. ( See attached work plan ) We shall provide assessment of applicable physical, social, and environmen- tal elements and current conditions. (See Qualifications of our team espe- cially Civil and Landscape Planning ) We have the ability to analyze and evaluate existing planning, transportation, traffic studies, and identify opportunities for pedestrian and community en- hancements. Our experience includes the ability to develop an outreach strategy and par- ticipate in community outreach efforts to achieve buy-in from community. We have a ‘Gaming’ process that allows for community “buy-in”. CITY OF HERMOSA BEACH RFQ NO. 19-08 APPROACH TO OPTIONAL SERVICES B3 Structural Engineering work session with our staff 11 PROPOSED WORK PLAN 05/28/20 08/23/20 08/24/20 05/06/21 05/09/21 07/07/21 07/08/21 09/20/2203/13/20 05/27/2012/08/19 03/15/20 CITY OF HERMOSA BEACH RFQ NO. 19-08 B3 12 PROPOSED WORK PLAN 05/28/2008/23/20 08/24/20 05/06/21 05/09/21 07/07/21 07/08/21 09/20/2203/13/2005/27/2012/08/1903/15/20 CITY OF HERMOSA BEACH RFQ NO. 19-08 B3 13 CITY OF HERMOSA BEACH RFQ NO. 19-08 ROLES AND RESPONSIBILITIES FOR CITY STAFF • The City shall identify a representative authorized to act on the City’s behalf with respect to the Project. The City shall render decisions and approve the Architect’s submittal in a timely manner in order to avoid unreasonable de- lay in the orderly and sequential progress of the Architect’s services. • The City shall provide information in a timely manner regarding require- ments for and limitations on the Project, including a written program which shall set forth the Owner’s objectives, schedule, constraints and criteria, in- cluding space requirements and relationships, flexibility, expandability, spe- cial equipment, systems and site requirements. • The City shall establish and periodically update the Owner’s budget for the Project • To assist in preparation of survey including utility between location. the City shall provide a written legal description of the site. • The City shall assist the services of geotechnical engineers by providing site access and waivers. • The City shall retain only those contractors and consultants that are lawfully licensed to practice their profession in the jurisdiction where the Project is located. • The City shall coordinate the services of its own consultants and contractors with those services provided by the Architect. • The contracts between the City and City’s other consultants and contractors shall require the consultants and contractors to coordinate their drawings and other instruments of service with those of the Architect and to advise the Architect of any potential conflict. • The City shall require that its consultants and contractors maintain profes- sional liability insurance and other liability insurance as appropriate to the services provided with limits of coverage, at least equal to those required of the Architect under this Agreement. B4 Morgan Park Community Center Interior 14 CITY OF HERMOSA BEACH RFQ NO. 19-08 ROLES AND RESPONSIBILITIES FOR CITY STAFF • The City shall furnish tests, inspections and reports required by law or the Contract Documents, such as structural, mechanical, and chemical tests, tests for air and water pollution, and tests for hazardous materials. • The City shall provide the Architect access to the Project site prior to com- mencement of the Work and shall obligate the Contractor to provide the Architect access to the Work wherever it is in preparation or progress. • The City shall solicit information from potential contractors for the Project to determine if those possible contractors have demonstrated experience in the construction of Condominium Projects and shall confirm that the com- mercial general liability coverage ultimately provided by the Contractor does not contain exclusions for Condominium construction. The Owner shall pro- vide the information received from contractors to the Architect and solicit recommendations from the Architect on the most suitable contractor for the Project. The Owner, however, is solely responsible for selection of the Contractor. • The City shall require any contractors performing work on the Project to obtain and maintain endorsements to their general liability insurance to include residential construction, mold, mildew, and EIFS if required by the Project. If the Contractor is providing professional design services, the Con- tractor shall provide incidental professional liability coverage. The Contrac- tor shall be required to maintain such insurance for a period of two years following Substantial Completion of the Project. B3 MORGAN PARK COMMUNITY CENTER Baldwin Park, CA 15 COMMUNICATION APPROACH: PROJECT MANAGEMENT CITY OF HERMOSA BEACH RFQ NO. 19-08 Organization and Strategy • The Project Manager will be the point of communication between the City and the project team to resolve key project issues. He will be responsible for establishing schedules, guiding meetings and funneling information and questions from the design team to the owner’s representatives. A seasoned team whose experience has contributed to the success of numerous proj- ects will support him. This team has strong experience in planning, design, and construction, as well as a high level of experience in working with city agencies. Our Project Manager is responsible for: • Establishing schedules • Guiding meetings • Through Dropbox information and questions from the design team to the Owner’s representatives. • The Albert Group will ensure adequate time is dedicated to the project through conscientious project management. We anticipate weekly meetings with the City staff during the design and construction phase. • Among our controls is the establishment of clear communication through- out the delivery of design services. We establish a website called ‘Drop Box’ for each project assignment. • Certain tasks normally accomplished in later phases will be completed ear- lier so that problematic critical-path issues are identified and resolved pri- or to causing delays. The Albert Group Architects has developed a draw- ing checklist that identifies task-critical components and indicates at which phase they will be addressed. • We use REVIT software allowing 3 Dimensional modelings of construction elements including structure, mechanical distribution, building skin, and site grading and drainage. The software identified conflicts in the pathways re- quired for the systems. Progress drawings are posted to Dropbox and con- tinually updated. • In addition, our approach properly integrates building systems in the archi- tectural design. “Systems Integration” begins at the programming phase. • Experience has proven that the most critical feature of successful cost and schedule control is that each building component must be easy to under- stand; Procedures must be in place to encourage proactive use of these sys- tems by the project team. Often neglected by other teams, the application of REVIT modeling is standard practice at our firm. C1 Louis Pompeii Park Facilities 16 QUALITY ASSURANCE: QUALITY CONTROL APPROACH Quality Control Our Quality-Control Program is predicated on well-established relationships with our consultant team and implementation of a comprehensive protocol of document review, coordination, and back-checking. We require each consultant to use REVIT software and undertake quality-control checks of his or her ser- vices and to coordinate their work with everyone else’s work in order to elimi- nate conflicts or omissions. In addition, the project manager distributes review comment reports to consultants, requiring a response to each item. Self-Monitoring of Performance Requirements A value engineering session may be conducted involving the client, construction manager, and our personnel. The results of this session will be incorporated in the construction documents with corresponding savings reflected in the budget. The Albert Group Architects are vigilant about identifying and communicating to its clients the budgetary implications of design choices. With our system of early, assessments, we are able to address most issues impacting the budget, includ- ing the trend of increased construction costs due to changing costs of labor and construction materials. Cost and Budget Control We have learned that 80% of the cost/scope decisions are made during the first 20% of the architect’s work. The Revit program coupled with Building Informa- tion Management allows us to portray building systems three-dimensionally right from the start of schematic design. Our Cost Estimator is provided with clear information on the systems that make up the total building cost. Constructibility The team is able to quickly disseminate coordination issues, empowering the architect to review and forward potential problems to all relevant team mem- bers who can, in turn, respond to us with their solutions so that we can verify that the problem has been resolved. A report is distributed indicating the status of issues, enabling the City to monitor the process. A final report is provided at the end of the constructibility review period documenting problems and reso- lutions. CITY OF HERMOSA BEACH RFQ NO. 19-08 C2 Our projects under construction 18 D Each project included in this section: • Was completed through Design, Construction Docu- ments, Entitlements and Construction, by The Albert Group • Adhered to the Budget and Schedule established by the Client, or the Client’s Construction Manager • Budgets for Private Sector projects were under the con- trol of the Owner. Value Engineering and cost adjustments were made continually through the Design and Construc- tion process. Our skill is the ability to respond guide and make adjustments to cost and scope to preserve the Owner’s objectives. EXPERIENCE AND QUALIFICATIONS 19 New Construction Role: Client: Area: Cost: Completed: 2009 Architects, Design through Construction City of Glendora 3 buildings in 14 acre sports park $ 1,900,000 (buildings) / $ 7,000,000 (park) The program includes concession and restroom buildings. Maintenance yard with equipment, repair facilities and grounds keeping supplies. The Design incorporated ballpark style colors, forms and materi- als. the buildings are part of a 14 acre sports park for baseball, football and soccer. LOUIS POMPEI SPORTS FACILITY GLENDORA, CA 20 New Construction Role: Client: Area: Cost: Completed: 2008 Architects, Design through Construction LA County Economic Development Agency 16,000 S.F. $ 4,400,000 / Budget $ 4,270,000 We provided a multi-purpose community center to house the social, sports and supplemental educa- tional programs serving family needs. Ages range from very young families to senior citizens. Programs include childcare, a teen center, youth and adult sports and seniors’ meals. The building complex is broken into two main parts. The larger section in- cludes a gymnasium, sports hall, multipurpose meet- ing rooms, toilets and offices. The smaller building contains the childcare center, kitchen, program offic- es and sheriff’s substation. HARBOR HILLS COMMUNITY CENTER LOMITA, CA 21 New Construction Role: Client: Area: Cost: Completed: Architects, Design through Construction City of Victorville, CA 66,000 S.F. New Construction 41,000 S.F. Renovation $ 31,400,000 2010 All city offices and departments including Planning, Engi- neering, City Clerk, Building and Safety, Redevelopment, Cashier, Community Services, City Manager and City Council. New 224 seat Council Chambers, Training Center and State Assembly Offices. An array of 100KW photo-vol- taic panels on the roof provides about half of the build- ings energy needs. Natural light is brought deep into the center of the building by use of open atrium spaces and ingenious light monitor that ‘gather’ sunlight. The exterior cladding of desert sandstone and aluminum panels cap- tures the incredible range of desert colors and mountain snows that surround Victorville. VICTORVILLE CITY HALL VICTORVILLE, CA thealbert grouparchitects A r c h i T A G L L C 34 VICtorVIlle CIty hAll VICtorVIlle, CA About the project All city offices and departments including Planning, En- gineering, City Clerk, Building and Safety, Redevelop- ment, Cashier, Community Services, City Manager and City Council. New 224 seat Council Chambers, training center and State Assembly Offices. An array of 100 KW photovoltaic panels on the roof provides about half of the buildings energy needs. Natural light is brought deep into the center of the building by use of open atri- um spaces and ingenious light monitors that “gather” sunlight. The exterior cladding of desert sandstone and aluminum panels captures the incredible range of desert colors and mountain snows that surround Victorville. New Construction Client: City of Victorville, CA Area: 66,000 s.f. new construction 41,000 s.f. renovations Cost: $27,000,000 (BID) Completion: 2008 A/E Change Orders: $510,000 (2.8%) thealbert grouparchitects A r c h i T A G L L C 34 VICtorVIlle CIty hAll VICtorVIlle, CA About the project All city offices and departments including Planning, En- gineering, City Clerk, Building and Safety, Redevelop- ment, Cashier, Community Services, City Manager and City Council. New 224 seat Council Chambers, training center and State Assembly Offices. An array of 100 KW photovoltaic panels on the roof provides about half of the buildings energy needs. Natural light is brought deep into the center of the building by use of open atri- um spaces and ingenious light monitors that “gather” sunlight. The exterior cladding of desert sandstone and aluminum panels captures the incredible range of desert colors and mountain snows that surround Victorville. New Construction Client: City of Victorville, CA Area: 66,000 s.f. new construction 41,000 s.f. renovations Cost: $27,000,000 (BID) Completion: 2008 A/E Change Orders: $510,000 (2.8%) 22 New Construction Role: Client: Area: Cost: Completed: 2006 Award: Architects, Design through Construction City of Baldwin Park, CA 3,600 S.F. $ 800,000 Best Building California Recreation & Parks Association 2006 The one story building contains a multi-purpose community room, teen center, offices, small cater- ing, kitchen, and men’s and women’s restrooms. Du- rable materials of tile, concrete block and concrete are used in unique ways. Glass interior partitions provide a sense of openness and supervision. Open truss ceilings with exposed ductwork enliven each space with warmth and character. A Phase II enclosed gymnasium for basketball and court sports is in design by The Albert Group. BARNES PARK COMMUNITY CENTER BALDWIN PARK, CA 23 New Construction Role: Area: Award: Architects, Design through Construction 4,800 S.F. Best Camp Building American Camping Association This multi-purpose camp activities building with stage, amphitheater, and toilets can be entirely open to the beautiful surroundings by overhead doors or can be subdivided into smaller activity rooms. FEINGOLD ACTIVITIES CENTER CAMP JCA MALIBU,CA 24 Renovation Role: Client: Area: Cost: Completed: 2006 Architects, Design through Construction Culver City, CA 17,000 S.F. $ 5,500,000 Set within the city manufacturing zone, this renova- tion of industrial space to create a new middle school gymnasium and library that has daylighting, cleresto- ry window and an open structures. It is part of a 4 building interconnected camps. The program includes six middle school classrooms, a computer lab, a commons space and middle school library. Outdoor playgrounds, drop off zones and parking were re-configured to take better advantage of the limited site area. This is the first of three major building additions completed by The Albert Group for the Willows Community School. WILLOWS COMMUNITY SCHOOL GYMNASIUM 25 New Construction Role: Client: Area: Cost: Completed: 2005 Architects, Design through Construction Los Angeles County 14,000 S.F. $ 3,850,000 East Rancho Dominguez Community Center and Gymnasium provides a secure and attractive envi- ronment for the community. The East Racho Gym contains a full size basketball volleyball court, side courts, lockers, showers and toilets. It also includes renovations and expansion of a community center by expanding pair of tennis courts and the open ex- panse of the park, providing a backdrop and screen for different groups of outdoor activities. The groundbreaking ceremony included Venus and Serena Williams. They were at the start of their ten- nis careers and learned the game at the tennis courts that where part of the park upgrades. EAST RANCHO DOMINGUEZ GYM & COMMUNITY CENTER 26 New Construction Role: Client: Area: Cost: Completed: 2010 Architects, Design through Construction LA County Economic Development Agency 12,000 S.F. $ 5,950,144 Recreation center with computer lab TOT room, Multi- purpose room, exterior/interior stage, kitchen, fitness center, and Art classroom. The facility is part of a larger park, with swimming pool, children play areas, baseball and soccer fields. The objective was to create an open inviting multi- general facility. The scale and massing fits neatly into the quiet resi- dential neighborhood. DOROTHY A.QUESADA Community Center ,Ontario, CA 27 New Construction Role: Client: Area: Cost: Project Architects City of Pasadena 62,000 S.F. $ 16.5 M 2 Rink Ice Skating Facility to replace a rink that had been placed in the ballroom of the City Con- ference Center. Designed to attract hockey tour- naments and skating enthusiasts gained through the popularity of local skating stars with national prominence. PASADENA ICE RINK FACILITY PASADENA, CA 28 New Construction Role: Client: Area: Cost: Architects, Design through Construction City of Beverly Hills 26,000 S.F. $ 25,000,000 for Park & Building (Phases I& II) The master planning phase of the Roxbury Park and community center has been designed to in- clude 16 acer park and 26,000 sf multipurpose cen- ter. Park improvements will include tennis courts new baseball diamonds, extensive picnic area, for- mal and informal gardens, and new parking. The community parking is planned for full size gym- nasium, senior center, branch library, fitness and meeting rooms, teen center, large multipurpose rooms, and kitchen. The Roxbury Park is the focal point of the Beverly Hills community and one of the more important planned open spaces on the west side of Los An- geles. All storm and Rainwater will be harvested and stored in underground Cisterns. The existing storm water load and potable water requirements will be reduced. LEED silver designation is antici- pated for building and site. ROXBURY PARK COMMUNITY CENTER BEVERLY HILLS, CA 29 New Construction Role: Client: Area: Cost: Completed: Architects, Design through Construction City of Hidden Hills, Homeowners Assoc. 13,000 S.F. $ 4,600,000 2011 A cluster of Community Buildings including a 99 seat performance space, with outdoor stage amphithe- ater. Large Community room that may be subdivid- ed, Kitchen. Also, Home owners’ Association office and the Board of Director’s chambers. Side room included a new community pool and upgrades of 2 tennis courts. HIDDEN HILLS COMMUNITY CENTER HIDDEN HILLS, CA thealbert grouparchitects A r c h i T A G L L C About the project Community Center with child care center, meeting rooms and offices, theatre and additions to existing tennis courts. There is an emphasis on one story, wood frame construction with wide roof overhangs to provide continuous shaded walkways. Horizontal wood siding, painted white, a stone base, or plinth and gray concrete roof tiles are used as a simple and recogniz- able palette of materials to allow for a complex vocabulary of building forms. New Construction Client: City of Hiddel Hills Area: 13,000 sq.ft. Cost: $4,600,000 Completion: 2000 A/E Change Orders: $121,000 (2.6%) hIdden hIllS CoMMunIty Center hIdden hIllS, CA 37 thealbert grouparchitects A r c h i T A G L L C About the project Community Center with child care center, meeting rooms and offices, theatre and additions to existing tennis courts. There is an emphasis on one story, wood frame construction with wide roof overhangs to provide continuous shaded walkways. Horizontal wood siding, painted white, a stone base, or plinth and gray concrete roof tiles are used as a simple and recogniz- able palette of materials to allow for a complex vocabulary of building forms. New Construction Client: City of Hiddel Hills Area: 13,000 sq.ft. Cost: $4,600,000 Completion: 2000 A/E Change Orders: $121,000 (2.6%) hIdden hIllS CoMMunIty Center hIdden hIllS, CA 37thealbert grouparchitects A r c h i T A G L L C About the project Community Center with child care center, meeting rooms and offices, theatre and additions to existing tennis courts. There is an emphasis on one story, wood frame construction with wide roof overhangs to provide continuous shaded walkways. Horizontal wood siding, painted white, a stone base, or plinth and gray concrete roof tiles are used as a simple and recogniz- able palette of materials to allow for a complex vocabulary of building forms. New Construction Client: City of Hiddel Hills Area: 13,000 sq.ft. Cost: $4,600,000 Completion: 2000 A/E Change Orders: $121,000 (2.6%) hIdden hIllS CoMMunIty Center hIdden hIllS, CA 37 thealbert grouparchitects A r c h i T A G L L C About the project Community Center with child care center, meeting rooms and offices, theatre and additions to existing tennis courts. There is an emphasis on one story, wood frame construction with wide roof overhangs to provide continuous shaded walkways. Horizontal wood siding, painted white, a stone base, or plinth and gray concrete roof tiles are used as a simple and recogniz- able palette of materials to allow for a complex vocabulary of building forms. New Construction Client: City of Hiddel Hills Area: 13,000 sq.ft. Cost: $4,600,000 Completion: 2000 A/E Change Orders: $121,000 (2.6%) hIdden hIllS CoMMunIty Center hIdden hIllS, CA 37 30 New Construction Role: Client: Area: Cost: Completion: Project Architects: Design City of Los Angeles 6,200 S.F. $ 2.3 M 2007 Day Care, Child Care and Community Center for the Los Angeles Department of Recreation and Parks. After school programs and Summer “camp” programs for area children. The program included park upgraded and playground equipment. VICTORY VALLEY CHILDCARE CENTER DAY CARE CENTER, NORTH HOLLYWOOD 31 New Construction Role: Client: Area: Cost: Completion: Project Architects City of LA Department of Parks and Recreation 11,700 S.F. $ 3,200,000 2003 The project consists of expansion and renovation to the existing gymnasium and community rooms at the Queen Anne Park. The addition expands the gym floor into a full size basketball court with side course. The existing low roof is removed and raised to create a more appropriate column for all course sports. Queen Anne Park with a nearby middle school and Los Angeles High is a very important part of the community. The addition reinforces the sense of place and permanence for the park. QUEEN ANNE RECREATION CENTER LOS ANGELES, CA 32 New Construction (Addition) Client: Area: Cost: Roles: Completed: Baldwin Park, CA 24,864 S.F. $6,832,000 Project Architects 2019 MORGAN PARK COMMUNITY CENTER BALDWIN PARK, CA The City of Baldwin Park re-guested us to provide a feasibility analysis and concept design for pro- posed addition to the Esther Snyder Communi- ty Center at Morgan Park. This and the following paged is the resulting analysis and design prepared by our office. These exhibits formed the core of the Federal grant application made by the city. 33 5.1 EXHIBIT 5.1 CHECKLIST ITEM #5--GRANT SCOPE/COST ESTIMATE FORM EXHIBIT 5.1--TOTAL GRANT SCOPE/COST ESTIMATE BREAKDOWN Room/Area Room #Support / Recreation GRANT SCOPE ITEM (Checklist #5) New or Renovated Area (SF)$ / SF ESTIMATED COST (Checklist #5)Level STORAGE/JANITORIAL 102 SUPPORT RENOVATE existing dance room to become a new janitorial room for both the in-house and contracted janitorial services to store the PA system, tables, chairs, racks, janitorial supplies, etc. 181 SF 220 $40,000 Level 1 ARTS/CRAFTS 103 RECREATION RENOVATE existing Arts & Crafts rooms. New flooring, new wall finishes, new furniture, new lighting. 2,419 SF 245 $593,000 Level 1 WEIGHT/EXERCISE/GYM 104 RECREATION RENOVATE existing weights/boxing/floor exercise machine room. New equipment, fnishes, flooring, and lights. 3,009 SF 315 $948,000 Level 1 TROPHY LOBBY 105 RECREATION RENOVATE existing front entrance/information desk/lobby with trophy display case and City of Baldwin Park Community Center photos and history. 683 SF 250 $171,000 Level 1 ADMIN. OFFICES 106 SUPPORT RENOVATE existing ground-floor administrative offices. New flooring, new wall finishes, new furniture, new lighting. 2,361 SF 275 $649,000 Level 1 MULTIFUNCTION 107 RECREATION RENOVATE existing technology lab, dance studio, and two meeting rooms 954 SF 275 $262,000 Level 1 MULTIFUNCTION 108 RECREATION RENOVATE existing technology lab, dance studio, and two meeting rooms 1,299 SF 275 $357,000 Level 1 COMMUNITY LOUNGE/SOCIAL AREA 109 RECREATION RENOVATE existing table tennis and billiards area to become new social gathering space & general seating/lounge area. New flooring, new wall finishes, new furniture, new lighting. 2,170 SF 275 $597,000 Level 1 ELEVATOR 198 SUPPORT CONSTRUCT new elevator for 2nd floor accessibility. 81 SF 220 $18,000 Level 1 ELEVATOR 199 SUPPORT CONSTRUCT new elevator for 2nd floor accessibility. 81 SF 220 $18,000 Level 1 Level 1: 10 13,239 SF $3,653,000 ADMIN. OFFICES 202 SUPPORT CONSTRUCT new staff/administrative offices. 1,170 SF 300 $351,000 Level 2 ACTIVITY DESK 203 RECREATION CONSTRUCT a new Community Center programming information desk and equipment check-out room. 212 SF 300 $64,000 Level 2 FITNESS STUDIO 204 RECREATION CONSTRUCT a new fitness studio for fitness instruction classes, pilates, yoga, and cardio programming. 2,005 SF 300 $601,000 Level 2 CIRCULATION 205 SUPPORT CONSTRUCT a new circulation path to the new 2nd Floor Recreation features. 1,696 SF 250 $424,000 Level 2 DANCE 206 RECREATION CONSTRUCT a new dance & ballet room (for ballet folklorico in particular). 1,795 SF 300 $539,000 Level 2 COMPUTER LAB 207 RECREATION CONSTRUCT a new computer lab.914 SF 315 $288,000 Level 2 RESTROOM 208 SUPPORT CONSTRUCT new restrooms to be accessible. 154 SF 250 $38,000 Level 2 RESTROOM 209 SUPPORT CONSTRUCT new restroom to be accessible. 151 SF 250 $38,000 Level 2 BASKETBALL VIEWING AREA 210 RECREATION CONSTRUCT a new area for community members to view the basketball/multipurpose court from above. 1,161 SF 250 $290,000 Level 2 FLEXIBLE SPACE 211 RECREATION CONSTRUCT a new flexible programming room for various activities including: toddler supervision/playroom/ Boys & Girls Club meeting room, privacy room for breastfeeding, quiet meditation. 757 SF 250 $189,000 Level 2 STORAGE/JANITORIAL 212 SUPPORT CONSTRUCT janitorial rooms for both the in-house and contracted janitorial services to store the PA system, tables, chairs, racks, janitorial supplies, etc. 100 SF 220 $22,000 Level 2 STORAGE/JANITORIAL 213 SUPPORT CONSTRUCT janitorial rooms for both the in-house and contracted janitorial services to store the PA system, tables, chairs, racks, janitorial supplies, etc. 62 SF 220 $14,000 Level 2 RESTROOM 214 SUPPORT CONSTRUCT new restroom to be accessible. 123 SF 250 $31,000 Level 2 MULTIFUNCTION 215 RECREATION CONSTRUCT new multifunction room. To house billiards and ping-pong and other game tables. To include storage closet. 1,162 SF 250 $291,000 Level 2 ELEVATOR 298 SUPPORT CONSTRUCT new elevator for 2nd floor accessibility. 81 SF 0 $0 Level 2 ELEVATOR 299 SUPPORT CONSTRUCT new elevator for 2nd floor accessibility. 81 SF 0 $0 Level 2 Level 2: 16 11,626 SF $3,180,000 Grand total: 26 24,864 SF $6,832,000 Pre-construction costs: 20% of total Estimated Construction Costs: $1,366,000 PRECONSTRUCTION + CONSTRUCTION Costs: $8,198,000 34BALDWIN PARK BLVD.ESTHER SNYDER COMMUNITY CENTER EAST VALLEY BOYS & GIRLS CLUB JULIA MCNEILL SENIOR CENTERMorgan Park City of Baldwin Park R A M O N A B L V D .NEW SPP GRANT COMMUNITY CENTER ADDITION & RENOVATIONS MORGAN ST. PARKING PARKING PARKING PARKING PARKING 11.0 CHECKLIST ITEM #11--CONCEPT LEVEL PLANS 1" = 100'-0"1 Site RECREATION AREA / SUPPORT AREA Room Area (SF) Recreation/ Support Level % of Total ADMIN. OFFICES 2,361 SF SUPPORT Level 1 9% ELEVATOR 162 SF SUPPORT Level 1 1% STORAGE/JANITORIAL 181 SF SUPPORT Level 1 1% ADMIN. OFFICES 1,170 SF SUPPORT Level 2 5% CIRCULATION 1,696 SF SUPPORT Level 2 7% ELEVATOR 162 SF SUPPORT Level 2 1% RESTROOM 428 SF SUPPORT Level 2 2% STORAGE/JANITORIAL 163 SF SUPPORT Level 2 1% SUPPORT: 13 6,322 SF 25% Grand total: 26 24,864 SF 100% RECREATION AREA / SUPPORT AREA Room Area (SF) Recreation/ Support Level % of Total ARTS/CRAFTS 2,419 SF RECREATION Level 1 10% COMMUNITY LOUNGE/SOCIAL AREA 2,170 SF RECREATION Level 1 9% MULTIFUNCTION 2,253 SF RECREATION Level 1 9% TROPHY LOBBY 683 SF RECREATION Level 1 3% WEIGHT/EXERCISE/GYM 3,009 SF RECREATION Level 1 12% ACTIVITY DESK 212 SF RECREATION Level 2 1% BASKETBALL VIEWING AREA 1,161 SF RECREATION Level 2 5% COMPUTER LAB 914 SF RECREATION Level 2 4% DANCE 1,795 SF RECREATION Level 2 7% FITNESS STUDIO 2,005 SF RECREATION Level 2 8% FLEXIBLE SPACE 757 SF RECREATION Level 2 3% MULTIFUNCTION 1,162 SF RECREATION Level 2 5% RECREATION: 13 18,542 SF 75% 35 660 SF MEETING RM _ 660 SF COMPUTER LAB _ 660 SF DANCE RM _ 2,360 SF ADMIN. OFFICES _ 7,440 SF BASKETBALL COURT _ 2,170 SF GAME AREA _ 680 SF LOBBY/ENTRANCE _ 660 SF MEETING RM _ RECEPTION TABLE TENNIS BILLIARDS, AIR HOCKEY, FUSBALL BOXING RING 3,010 SF WEIGHT/EXERCISE/GYM _ 2,420 SF ARTS/CRAFTS _ 1" = 30'-0"1 EXISTING GROUND FLOOR 11.1 CHECKLIST ITEM #11--CONCEPT LEVEL PLANS 36 180 SF STORAGE/JANITORIAL 102 1,300 SF MULTIFUNCTION 108 2,360 SF ADMIN. OFFICES 106 950 SF MULTIFUNCTION 107 3,010 SF WEIGHT/EXERCISE/GYM 104 2,420 SF ARTS/CRAFTS 103 2,170 SF COMMUNITY LOUNGE/SOCIAL AREA 109 80 SF ELEVATOR 198 680 SF TROPHY LOBBY 105 New stair to 2nd Level New tables & benches 80 SF ELEVATOR 199 Billiards, Table Tennis NEW OR RENOVATED SUPPORT SPACE NEW OR RENOVATED RECREATION SPACE 25% 75% 1" = 30'-0"1 PROPOSED GROUND FLOOR 11.2 CHECKLIST ITEM #11--CONCEPT LEVEL PLANS 37 910 SF COMPUTER LAB 207 150 SF RESTROOM 208 2,000 SF FITNESS STUDIO 204 1,800 SF DANCE 206 150 SF RESTROOM 209 1,170 SF ADMIN. OFFICES 202 210 SF ACTIVITY DESK 203 760 SF FLEXIBLE SPACE 211 1,700 SF CIRCULATION 205 100 SF STORAGE/JANITORIAL 212 60 SF STORAGE/JANITORIAL 213 1,160 SF MULTIFUNCTION 215 EXISTING BASKETBALL COURT 1 LEVEL BELOW 80 SF ELEVATOR 298 Toddler playroom, meditation, privacy, Boys & Girls Club Office 1 Office 2 Shared OfficeFitness StorageAtrium open to 1st Level below 1,160 SF BASKETBALL VIEWING AREA 210 120 SF RESTROOM 214 Billiards, Table Tennis 80 SF ELEVATOR 299 NEW OR RENOVATED SUPPORT SPACE NEW OR RENOVATED RECREATION SPACE 25% 75% 1" = 30'-0"1 PROPOSED 2ND FLOOR 11.3 CHECKLIST ITEM #11--CONCEPT LEVEL PLANS 38 1: Clearstory windows are South & West- oriented to address heating, cooling, and lighting needs. OTHER POSSIBLE GREEN MEASURES: A. HVAC efficiency B. Low-flow fixtures C. Comprehensive building insulation D. Replace existing outdoor lighting with energy efficient outdoor lighting E. Use of rapidly renewable (harvested within a ten year cycle) building materials; agrifiber, linoleum, wheatboard, strawboard, bamboo, and wool or cotton insulation. F. Use of certified wood (environmentally responsible forest management certified by the Forest Stewardship Council) G. Use locally sourced materials. 3: Minimize building heating/cooling requirements with vegetation on existing roof and use of shade trees. 2: Skylights for indoor lighting. Project Selection Criteria: Environmental Design 7 ENVIRONMENTAL DESIGN 39 PROPOSED STAFFING WE ARE YOUR ADVOCATES YOUR TEAM Our design, technical and management staff, teamed with carefully selected local engi- neering consultants, offer a reliable, group of design professionals. An important factor in the success of The Albert Group has been our ability to manage the planning, design and construction process. Our team is equally familiar with modernization, new con- struction and facility evaluations. The Albert Group Architects, as the Prime Consultant to the City of Hermosa Beach will add structural and Mechanical and Electrical Engineers to the Project Team as required by the individual Task Order. 40 REFERENCES Our guiding principles for Civic and Multi-unit Projects include: • The use of materials that wear well or do not wear at all • Creative and unusual ways to introduce natural light. Natural light and pattern of sunlight have an uplifting, welcoming effect on user. The dramatic use of natural light is the heart and soul of great li- brary spaces throughout history. • Express the structure, especially at the roof plan. Displaying the structure gives the building a sense of importance, no matter how big or small it really is. The design of public facilities and multi-unit housing requires a reliable team. The Albert Group Architects provides the experience and reliabil- ity sought by the county. Manuel Carrillo Director of Recreation and Community Services City of Baldwin Park Tel: 626-813-5269, Ext: 314 Email: mcarrillo@baldwinpark.com Ada Fernandez DeLaRosa Project Manager Department of Recreation and Parks City of Los Angeles Tel: 213-617-0439 Neil Drucker Project Manager Recreation and Cultural Facilities Los Angeles Department of Public Works Tel: 213-847-4708 Email: neil.drucker@lacity.org Steven Zoet Assistant Director Recreation and Parks City of Beverly Hills, CA Tel: 310-385-0840 Email: szoet@beverlyhills.org Wayne Wedin Wadin Enterprises Former City Manager City of Brea Tel: 714-996-8497 Email: wedinent@earthlink.net thealbert grouparchitects A r c h i T A G L L C 34 VICtorVIlle CIty hAll VICtorVIlle, CA About the project All city offices and departments including Planning, En- gineering, City Clerk, Building and Safety, Redevelop- ment, Cashier, Community Services, City Manager and City Council. New 224 seat Council Chambers, training center and State Assembly Offices. An array of 100 KW photovoltaic panels on the roof provides about half of the buildings energy needs. Natural light is brought deep into the center of the building by use of open atri- um spaces and ingenious light monitors that “gather” sunlight. The exterior cladding of desert sandstone and aluminum panels captures the incredible range of desert colors and mountain snows that surround Victorville. New Construction Client: City of Victorville, CA Area: 66,000 s.f. new construction 41,000 s.f. renovations Cost: $27,000,000 (BID) Completion: 2008 A/E Change Orders: $510,000 (2.8%) Barnes Park Victorville City Hall Roxbury Park Brea City Hall Queen Anne Park 41 STEPHEN M, ALBERT AIA LEAD DESIGNER/ FIRM PRINCIPAL Education University of California at Berkeley Berkeley, California Master of Architecture, 1967 Carnegie Mellon University Bachelor of Architecture, 1966 “I believe architecture is... the one opportunity to give physical form to the aspiratios of a community” Registration Registered Architect in the States of California, Massachusetts, Nebraska and Texas NCARB-National Registration Professional Affiliations American Institute of Architects Past Architectural Commissioner, City of Beverly Hills Faculty of the Southern California Institute of Architecture Board of Directors: Alternative Living for The Aging Urban Land Institute Planner Law Enforcement Assistance Administration Urban Land Institute TAP Program Awards American Institute of Architects - Los Angeles Chapter Los Angeles Business Council Local Chambers of Commerce American Camping Association California Chapter American Institute of Architects Savings by Design Program: Southern California Edison Numerous Design Awards from Local Governments and Chambers of Commerce Publications LA Architects - November, 2004 School Housing Register - July, 2003 Business Week - November, 2002 California AIA - June, 2001 KEY PERSONNEL: Background Stephen Albert became Project Manager and Senior Designer for Johnson Hotvedt & Associates of Boston, Massachusetts where he worked from 1970-1974. He directed design and construction of a Public Safety / Headquarters in Portland, Maine. The project received a citation from the Department of Housing and Urban Development in 1976 and was published in Architectural Record in 1979. He was Senior Project Manager with Dworsky & Associates in Los Angeles until he co-founded Albert and Wurzburger Architects in 1979. In 1992 the firm was reorga- nized as The Albert Group. Mr. Albert originated and taught the Project and Office Management curriculum at the Southern California Institute of Architecture from 1978 to 1998. Mr. Albert has built the firm into the state’s leading Architects for mixed use housing and Community Facilities. Each building completed during an almost 40 year practice has become an honored and positive addition to the community. Relevant Experience Park Facilities • Hidden Hills community center, tennis courts, outdoor stage and amphitheater • Park shelters and restrooms: Barnes Park, Baldwin Park, CA • Pool, locker rooms, meeting rooms, City of Fontana, Miller Park, CA • Stadium Seating and restrooms, meeting rooms, Pico Park, Smith Park, City of Pico Rivera, CA • Upgrade and additionary to seniors recreation facilities, Smith Park, City of Pico Rivera, CA Civic Facilities • City of Victorville City Hall • City of Brea Government Center • Hidden Hills Community Center, Town Municipal --- • City of Ontario: Dorothy Quesada Civic Center, Childcare, Adult Education Pool, Changing rooms, Outdoor stage and amphitheater • City of Beverly Hills: Roxbury Park Community Center • City of Los Angeles: Harbor Hills Community Center 42 KEY PERSONNEL: ADAM POLK PROJECT MANAGER Education Master of Architecture, 2007 Southern California Institute of California Bachelor of Arts, 1998 Brown University “I believe architecture is... the convergence of ethics and aesthetics of environmentally conscious design. The most sustainable buildings are ones that live up to and breath a community’s aspirations and adapt to its chang- ing needs” Registration California Architectural Registra- tion in Progress Professional Affiliations Member: U.S Green Building Council, Los Angeles Sustainable Communities Lead- ship Program Fellowship Relevant Experience New Roads School Master Plan and Entitlements, Santa Monica, CA Congregation Levy Yitzchak Sanctuary and Function Hall, Los Angeles, CA New Roads School Phase I Theater Classrooms & Offices, Santa Monica New Roads School, Elementary School Remodel, Santa Monica, CA Crossroads School for Arts & Sciences, Performing Arts Facility Feasibility Study and Fundraising Images, Santa Monica, CA Crossroads School for Arts & Sciences, Administration and Classroom Improve- ments, Santa Monica, CA Lennox Performing and Visual Arts Charter, Feasibility Study, Lennox, CA Background Adam Polk brings a unique perspective to the projects he leads for The Albert Ar- chitects by virtue of his prior experience working as a designer for two of the most cutting edge firms, and a project manager for one of the most respected executive architecture firms in the Los Angeles area. This experience, in tandem with a solid analytical problem solving progress, allows Adam to develop solutions that are tech- nically sound and architecturally innovative. In addition, Adam possesses extensive experience working with public and education- al institutions. Adam worked with New Roads School to design and oversee the con- struction of the first phase of an entities master plan, working with the Construction Manager at risk retained by the school. Adam brings to his projects a strong sense of social and environmental responsibility, as well as detail oriented managerial ap- proach, and an outstanding facility for working with a variety of Building Information Modeling and 3D modeling programs, These program are essential in communicating with the Construction Manager at risk. Experience Years of experience in specialty field: 14 Years with The Albert Group: 8 43 Gilsanz Murray Steficek - Engineering Consultant KEY PERSONNEL: Ramon Gilsanz PE, SE, F.SEI, F.ASCE Education Massachusetts Institute of Tech- nology, Cambridge, MA Civil Engineer, 1982 Master of Science in Civil Engineering, 1981 Escuela Técnica Superior De Ingenieros Industriales, Madrid, Spain Industrial Engineer, specialization in Mechanical Engineering, 1978 Background Ramon Gilsanz is a founding Partner of Gilsanz Murray Steficek. In his 33 year ca- reer as a structural engineer, he has worked on a wide range of projects, both new construction and renovation. He is a licensed Professional Engineer in 32 states, the licenses in California, Illinois, Massachusetts, and Nevada. Ramon is active in making contributions to the structural engineering industry through involvement in professional societies including serving as Chair of the New York City Department of Buildings’ Structural Technical Committee, a group respon- sible for revisions of the New York City Building Code. In 2004, the American Society of Civil Engineers awarded the Homer Gage Balcom Lifetime Achievement Award to Ramon for a lifetime of achievement in the structural engineering of buildings, along with advances to the state-of-the-art. Experience Gilsanz Murray Steficek January 1991 to Present Partner Ando Residence - Malibu Road, Malibu, CA Staten Island Zoo Carousel Art Center College of Design, Containers, Pasadena, CA Pasadena Bike Transit Center, Pasadena, CA Atlanta Bridgescape, Atlanta, CA 44 AMJ Construction Management KEY PERSONNEL: Professional Highlights Mr. Wickersham is a knowledgeable and dedicated construction manager with over 30 years in the engineering, construction and project management of commercial, industrial and residential projects. His extensive experience has resulted in a proven record of accomplishments in project management, construction management and project controls in both the public and private sectors. Mr. Wickersham is also an expert in the development of complex program controls systems. He has developed numerous schedule and budget control systems for owner design-build projects as well as contract construction and turnkey projects. These systems have linked re- source- and cost-loaded CPM schedules with accounting reporting systems to moni- tor both actual and budgeted costs. Project Experience Mr. Wickersham served / is serving as the project/construction manager for each of the following projects within the greater Los Angeles area: • Sol Y Luna Apartments • Avalon Apartments • Mosaic Gardens at Huntington Park • Tilden Terrace Apartments • CSULB Student Union Improvements • Children’s Community School • Bresee Youth Center / Ecology Park Mr. Wickersham has developed project controls systems for each of the following projects: • San Diego Gas & Electric – Sunrise Powerlink Project • Landtek – Inspirada Master Planned Community, Las Vegas, NV • Nevada Power Corporation, Las Vegas, NV o Ten (10) Year Transmission Capital Improvement Project o Centennial Transmission Line Project • Los Angeles World Airports – LAX South Airfield Improvement Project • Los Angeles Department of Water and Power: o Renewable Energy Portfolio Standard o Owens Lake Dust Mitigation Project, Keeler, CA o Water Services Business Unit – Ten (10) Year Capital Improvement Plan o Generation Business Unit – Ten Year Generation Repowering Project o Mead Adelanto Transmission Line Project o Harbor Generating Station Repowering Project o Intermountain Power Projects Units 1 and 2, Delta, UT • Port of Los Angeles – Pier 400 Construction Program JACK WICKERSHAM PRINCIPAL Education M.S. Mechanical and Aerospace Engineering University of Delaware, Newark, DE, 1975 B.S. Mechanical Engineering University of Delaware, Newark, DE, 1973 Affiliations Construction Management As- sociation of America (CMAA) - Member Southern California Association of Non-Profit Housing (SCANPH) – Member 45 Hirsch & Associates KEY PERSONNEL: Professional Highlights Mr. Hirsch has over 34 years of professional experience in the practice of landscape architecture and is recognized as a leading professional in the field of municipal park design, sports facility design, streetscapes, commercial retail landscape design and redevelopment landscape projects. Professional dedication is exemplified by Mr. Hirsch’s service to the State Board of Landscape Architects in the capacity of exam- ination committee member and co-author of the irrigation design problem for the California section of the Uniform National Examination. Mr. Hirsch is a current member of the American Society of Landscape Architects and past director of the American Institute of Landscape Architects. Through his involvement with the California Park & Recreation Society, Mr. Hirsch served as instructor for the Park Design Course of the Pacific Southwest Maintenance Management School, a capacity which he served from 1990 to 1998. As the found- ing principal of Hirsch and Associates, Inc., Mr. Hirsch’s continuing involvement and responsibilities are directed to client contact, public relations, orchestrating public meetings and presentation. Project Experience • Victorville City Hall, City of Victorville, CA • Pasadena Ice Facility – Pasadena, CA • Roxbury Park ,Beverly Hills, CA • Louis Pompeii Sports Park, Glendora, CA • Rivera Park Community Center, Pico Rivera, CA • Parks and Recreation, City of Cerritos • Parks & Recreation, City of Orange Pat Hirsch ASLA Education Degree in Engineering & Design- Technology Pensacola College, Pensacola Florida Degree in Horticulture Fullerton College, Fullerton California Extended Studies in Irrigation Design Toro & Rainbird Irrigation Design School Registration Registered Landscape Architect State of California #1710 Affiliations American Society of Landscape Architects State Board of Landscape Architects California Park and Recreation Society National Park and Recreation Society 46thealbert grouparchitects robinson park community center Hirsch & Associates:  rm pro le section pg.34 47 team bio novus Design Studio MICHAEL LEUNG PE, LEED AP pARTNER Michael Leung, a graduate of Queen’s University in Canada, began practicing Mechanical Engineering in 2005 and has quickly immersed himself in advanced building systems and design technologies. Michael practiced at IBE Consulting Engineers for eight years where he built a solid technical foundation for sustainable building systems design. For the next fi ve years, he joined Integral Group as an Associate Principal where he helped build their deep green engineering practice in the Los Angles region. Michael has had the opportunity to implement sustainable design principles while managing a variety of project types. Michael’s portfolio consists of an array of projects for educational, cultural, civic/government, residential, corporate and commercial clients. He is excited to launch Novus Design Studio to continue his success at delivering great engineering. EDUCATION Bachelor of Applied Science, Mechanical Engineering, Queen’s University, Kingston, Canada LICENSES, REGISTRATIONS & ACCREDITATIONS California PE (M34147) U.S. Green Building Council, LEED® Accredited Professional VARAND BALASANIAN PE, LC, LEED AP pARTNER Varand Balasanian, a graduate of Queen’s University in Canada began practicing Electrical Engineering in Los Angeles. He started his career at IBE Consulting Engineers, a local fi rm in Los Angeles well known for sustainable engineering. During his seven year tenure, Varand was able to apply his innovative electrical engineering approach to the power and lighting design for a variety of high profi le projects. He then joined Arup Los Angeles as a Senior Electrical Engineer and worked on complex multi-phased large scale projects for the next fi ve years. Varand had the opportunity to work on projects using the integrated project delivery method and gained a wealth of experience managing a team of engineers to deliver designs for his clients. Varand partnered with Michael to start Novus Design Studio and hopes to bring quality engineering design and service for our community. EDUCATION Bachelor of Applied Science, Electrical Engineering, Queen’s University, Kingston, Canada LICENSES, REGISTRATIONS & ACCREDITATIONS California PE (E19333) Idaho PE (15115) International Association of Lighting Designers (IALD) U.S. Green Building Council, LEED® Accredited Professional Novus Design Studio (Mechanical / Electrical / Plumbing) KEY PERSONNEL: 48 RFQ 19-08 City of Hermosa Beach 6.3 Required Forms 6.3.1 Certification of Proposal RFQ #: _________ The undersigned hereby submits its proposal and agrees to be bound by the terms and conditions of this Request for Proposal (RFQ). 1.Proposer declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this proposal or any work connected with this proposal. Should any agreement be approved in connection with this Request for Proposal, Proposer declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom. 2.By submitting the response to this request, Proposer agrees, if selected to furnish services to the City in accordance with this RFQ. 3.Proposer has carefully reviewed its proposal and understands and agrees that the City is not responsible for any errors or omissions on the part of the Proposer and that the Proposer is responsible for them. 4.It is understood and agreed that the City reserves the right to accept or reject any or all proposals and to waive any informality or irregularity in any proposal received by the City. 5.The proposal response includes all of the commentary, figures and data required by the Request for Proposal 6.The proposal shall be valid for 90 days from the date of submittal. 7.Proposer acknowledges that the City may issue addendums related to this RFQ and that the proposer has reviewed the following addendums which have been issued: Addendum: _____________________________ Addendum: _____________________________ Addendum: _____________________________ Addendum: _____________________________ 8. Proposer further acknowledges the provisions of any addendums issued have been incorporated into their proposal. Signature of Authorized Representative: ____________________________________________ Printed Name and Title: ____________________________________________
 Page of 29 32 19-08 Stephen M. Albert, Principal 49 RFQ 19-08 City of Hermosa Beach 6.3.2 Non-Collusion Affidavit RFQ #: _________ The undersigned declares states and certifies that: 1.This proposal is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation. 2.This proposal is genuine and not collusive or sham. 3.I have not directly or indirectly induced or solicited any other Proposer to put in a false or sham proposal and I have not directly or indirectly colluded, conspired, connived, or agreed with any other Proposer or anyone else to put in a sham proposal or to refrain from submitting to this RFQ. 4.I have not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price or to fix any overhead, profit or cost element of the proposal price or to secure any advantage against the City of Hermosa Beach or of anyone interested in the proposed contract. 5.All statements contained in the Proposal and related documents are true. 6.I have not directly or indirectly submitted the proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any person, corporation, partnership, company, association, organization, RFQ depository, or to any member or agent thereof, to effectuate a collusive or sham proposal. 7.I have not entered into any arrangement or agreement with any City of Hermosa Beach public officer in connection with this proposal. 8.I understand collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards. Signature of Authorized Representative: ____________________________________________ Printed Name and Title: ____________________________________________ Page of 30 32 19-08 Stephen M. Albert, Principal 50 RFQ 19-08 City of Hermosa Beach 6.3.3 Compliance with Insurance Requirements RFQ #: _________ The selected consultant will be expected to comply with the City’s insurance requirements contained within this RFQ. The undersigned declares states and certifies that: 1.Proposer agrees, acknowledges and is fully aware of the insurance requirements as specified in the Request for Proposal. 2.If selected, proposer agrees to accept all conditions and requirements as contained therein. Signature of Authorized Representative: ____________________________________________ Printed Name and Title: ____________________________________________ Page of 31 32 19-08 Stephen M. Albert, Principal 51 RFQ 19-08 City of Hermosa Beach 6.3.4 Acknowledgement of Professional Services Agreement RFQ #: _________ The selected consultant will be expected to comply with and sign the City’s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Section 6.2. The City Attorney or their designee retains the discretion to accept or reject proposed exceptions or modifications to the City’s Professional Services Agreement. 1.Proposer agrees, acknowledges and is fully aware of the conditions specified in the City’s Sample Professional Services Agreement. 2.Proposer agrees to accept all conditions and requirements as contained therein with exceptions noted as follows: ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ Signature of Authorized Representative: ____________________________________________ Printed Name and Title: ____________________________________________ Page of 32 32 19-08 NONE TAKEN Stephen M. Albert, Principal 52 CITY OF HERMOSA BEACH RFQ NO. 19-08 PROJECT FEE PROPOSAL Our professional fees are based on the guidelines for new construction and modernization in accordance with the table below: Project assignments under this contract with the city of Hermosa Beach will vary in scope and cost. The example set forth is for a project budget of approximately $3.9M. Included within these fees are the disciplines of architecture, landscape design, structural, mechanical, plumbing and electrical. A cost estimate is included at the conclusion of the Schematic, Design Development and Construction Document Phases. In the case of an unusually large or difficult site, additional fees may be required for site development services. The above fee schedule assumes work commences at the Concept or Schematic Design Phase and continues uninterrupted through the Construction Adminis- tration Phase. In the event facility assessment, or master planning services are requested, fees may be based on our hourly rate schedule. Professional fees for each of these services are a function of the size and scope of services required. Historic renovation projects may have fees up to 1.5 times of the standard fees provided above but can only be determined exactly in direct dialogue with the client. Traditionally professional services are provided in five phases with a percent- age of the total fee dedicated to each phase as illustrated. Professional fees are payable monthly based on a mutually agreed percent complete of each phase. In the event specialist consultants beyond those identified above are necessary, additional professional fees will be required. Other costs include a topograph- ic survey and a geotechnical report that the client typically provides to the ar- chitect, LEED certification and registration. We include preparation of the LEED score sheet., Kitchen design, acoustical and lighting consultants will be an addi- tional expense. thealbert grouparchitects A r c h i T A G L L C Our professional fees are based on the guidelines for new construction and modernization in accordance with the table below: Contract Amount Re-use Design % Rate New Construction % Rate Modernization % RateFirst $500,000 7.0% 9.0% 12.0%Next $500,000 6.5% 8.5% 11.5%Next $1,000,000 6.0% 8.0% 11.0%Next $4,000,000 5.0% 7.0% 10.0%Next $4,000,000 4.0% 6.0% 9.0%Excess of $10,000,000 3.0% 5.0% 8.0% Included within these fees are the disciplines of architecture, landscape design, structural, mechanical, plumbing and electrical. A cost estimate is included at the conclusion of the Schematic, Design Development and Construction Document Phases. In the case of an unusually large or difficult site, additional fees may be required for site development services. Landscape services for sports parks add a small premium to our total fee. We recommend to entering into an Agreement using the A.I.A. Agreement B101 and Supplementary Terms B101-2007 Edition The above fee schedule assumes work commences at the Concept or Schematic Design Phase and continues uninterrupted through the Construction Administration Phase. In the event facility assessment, or master planning services are requested, additional fees will be required. Professional fees for each of these services are a function of the size and scope of services required. Historic and complex renovation projects may have fees up to 1.5 times of the standard fees provided above but can only be determined exactly in direct dialogue with the client. Traditionally professional services are provided in five phases with a percentage of the total fee dedicated to each phase as illustrated. Professional fees are payable monthly based on a mutually agreed percent complete of each phase. In the event specialist consultants beyond those identified above are necessary, additional professional fees will be required. Other costs include a topographic survey and a geotechnical report that the client typically provides to the architect, LEED certification and registration. We include preparation of the LEED score sheet., Kitchen design, acoustical and lighting consultants will be an additional expense. f e e p r o p o s a l professional fees H 37thealbert grouparchitects A r c h i T A G L L C Our professional fees are based on the guidelines for new construction and modernization in accordance with the table below: Contract Amount Re-use Design % Rate New Construction % Rate Modernization % RateFirst $500,000 7.0% 9.0% 12.0%Next $500,000 6.5% 8.5% 11.5%Next $1,000,000 6.0% 8.0% 11.0%Next $4,000,000 5.0% 7.0% 10.0%Next $4,000,000 4.0% 6.0% 9.0%Excess of $10,000,000 3.0% 5.0% 8.0% Included within these fees are the disciplines of architecture, landscape design, structural, mechanical, plumbing and electrical. A cost estimate is included at the conclusion of the Schematic, Design Development and Construction Document Phases. In the case of an unusually large or difficult site, additional fees may be required for site development services. Landscape services for sports parks add a small premium to our total fee. We recommend to entering into an Agreement using the A.I.A. Agreement B101 and Supplementary Terms B101-2007 Edition The above fee schedule assumes work commences at the Concept or Schematic Design Phase and continues uninterrupted through the Construction Administration Phase. In the event facility assessment, or master planning services are requested, additional fees will be required. Professional fees for each of these services are a function of the size and scope of services required. Historic and complex renovation projects may have fees up to 1.5 times of the standard fees provided above but can only be determined exactly in direct dialogue with the client. Traditionally professional services are provided in five phases with a percentage of the total fee dedicated to each phase as illustrated. Professional fees are payable monthly based on a mutually agreed percent complete of each phase. In the event specialist consultants beyond those identified above are necessary, additional professional fees will be required. Other costs include a topographic survey and a geotechnical report that the client typically provides to the architect, LEED certification and registration. We include preparation of the LEED score sheet., Kitchen design, acoustical and lighting consultants will be an additional expense. f e e p r o p o s a l professional fees H 37 53 CITY OF HERMOSA BEACH RFQ NO. 19-08 PROJECT FEE PROPOSAL The following fee proposal example is based on an assignment that may be con- tained in the Request For Proposal issued in August 6, 2019. • The fees are based on the initial program which lists about xyz sq. ft. required. Assuming that the project will be publishing bid and use public funds, an initial project cost of $3,950,000 will be assumed meant to cover the amount of reme- dial sitework required and minimal upgrades to the existing building to allow City staff move in. Furnishings are excluded from the General Construction Bud- get but included in our fee proposal. Cost and program decisions are reached following the Concept Design Phase. • We anticipate presenting options for a build-able project reduced in size and cost. Our Fee Proposal is for a $3.9M scope. First $500,000 x 9% = $45,000 Next $500,000 x 8.5% = $42,500 Next $1,000,000 x 8% = $80,000 Next $1,950,000 x 7% = $136,500 Total $301,500 Master Planning will be included in the Basic Service Fee. • Landscape Design; trees planting and irrigation; are included. Indication of hardscape, reconfiguration of parking and location of planting areas is part of the Construction Documents and an essential part of Phasing. 3.2.7 FEE SCHEDULE HOURLY RATES REIMBURSABLE EXPENSES Include actual expenditures incurred by WD in the interest of the Project. These may include, but are not limited to, computer plotting, printing and document reproduction, and requested overnight delivery. POSITION*RATE/HR PRINCIPAL, DIRECTOR $220 - $250 PROJECT MANAGER $150 - $185 PROJECT DESIGNER, PROJECT ARCHITECT, INTERIOR DESIGNER, PLANNER, SPECIFICATIONS WRITER, QA/QC $125 - $185 PROJECT STAFF $95 - 115 ADMINISTRATIVE SUPPORT $ 65 - $ 95 ARCHITECT (19/20) * Promotions or title changes may result in changes to individual billing rates during the course of a project or term of an on-call contract. WD adjusts its hourly rates annually at the beginning of each year. The average annual increase is 4%. PSA 19.007 Page 1 of 10 CONTRACT FOR PROFESSIONAL SERVICES FOR SYSTEMIC SAFETY ANALYSIS REPORT PROGRAM (SSARP) BETWEEN THE CITY OF HERMOSA BEACH AND TOOLE DESIGN This AGREEMENT is entered into this 10th day of October, 2019, by and between the CITY OF HERMOSA BEACH, a general law city a municipal corporation (“CITY”) and ARCHITECT (“CONSULTANT”). R E C I T A L S A.The City desires to obtain Architectural Services on an On-Call basis with ARCHITECT for City projects. B.The City does not have the personnel able and/or available to perform the services required under this agreement and therefore, the City desires to contract for consulting services to accomplish this work. C.The Consultant represents to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement. NOW, THEREFORE, based on the foregoing recitals, the City and the Consultant agree as follows: 1.CONSIDERATION AND COMPENSATION A.As partial consideration, CONSULTANT agrees to perform the work listed in the task orders issued under this agreement and labeled SCOPE OF SERVICES. B.As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement. C.As additional consideration, CITY agrees to pay CONSULTANT as set forth in EXHIBIT A, a total not to exceed amount of $300,000 for CONSULTANT’s services, unless otherwise specified by written amendment to this Agreement. D.No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee. E.CONSULTANT shall submit to CITY, by no later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous month. CITY shall pay CONSULTANT all uncontested amounts set forth in CONSULTANT’s invoice within 30 days after it is received. 2.SCOPE OF SERVICES. Page 2 of 11 A.CONSULTANT will perform the services and activities set forth in the SCOPE OF SERVICES attached hereto as Exhibit A. B.Except as herein otherwise expressly specified to be furnished by CITY, CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement. CONSULTANT shall perform its services with the same degree of care and skill ordinarily used by members of the design profession practicing under similar conditions at the same time and in the same locality of the Project. 3.PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period in accordance with the schedule of compensation incorporated in “Exhibit A.” 4.TIME OF PERFORMANCE. The services of the CONSULTANT are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by the CITY. 5.FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT represents that CONSULTANT has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. 6.KEY PERSONNEL. CONSULTANT’s key person assigned to perform work under this Agreement is Glenn Dea. CONSULTANT shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City. 7.TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire October 10th, 2022unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing by mutual agreement as necessary to complete the project. 8.CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties. Page 3 of 11 9.TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number. 10.PERMITS AND LICENSES. CONSULTANT will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement. 11.TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing. CONSULTANT may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date. In the event of such termination, the CONSULTANT shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONSULTANT shall, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. 12.INDEMNIFICATION. A.CONSULTANT shall indemnify, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, and cost (including without limitation reimbursement of reasonable attorney’s fees, expert fees and all other costs and fees of litigation) to the extent CONSULTANT's negligent of wrongful performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT, but excepting such loss or damage which is caused by the negligence or willful misconduct of the CITY. CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorney’s fees, expert fees and all other costs and fees of litigation as part of CITY’s total damages based upon CONSULTANT’S proportionate percentage of fault as determined by a court of competent jurisdiction. The CONSULTANT shall promptly pay any final judgment rendered against the CITY (and its officers, officials, employees and volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. B.The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. C.Except to the extent of an indemnification obligation set forth herein, to the maximum extent allowable under applicable law,CITY agrees that Page 4 of 11 CONSULTANT shall not be liable for any monetary damages in excess of the amounts paid to CONSULTANT under this agreement. CITY agrees that CONSULTANT shall not be liable for lost profits, lost opportunities, consequential or incidental damages resulting from CONSULTANT’s performance under this agreement. 13.ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services. CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void. 14.INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only. 15.AUDIT OF RECORDS. A.CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONSULTANT further agrees to maintain such records for a period of three (3) years following final payment under this Agreement. B.CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement. 16.CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONSULTANT will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures shall result in immediate termination of this Agreement. 17.INSURANCE REQUIREMENTS. A.The CONSULTANT, at the CONSULTANT’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies: Page 5 of 11 1.Workers Compensation Insurance as required by law. The Consultant shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONSULTANT for City. 2.General Liability Coverage. The CONSULTANT shall maintain commercial general liability insurance in an amount of not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. 3.Automobile Liability Coverage. The CONSULTANT shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONSULTANT arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence. 4.Professional Liability Coverage. The CONSULTANT shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONSULTANT’S operations under this Agreement, whether such operations are by the CONSULTANT or by its employees. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-per- occurrence basis. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect. B.Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and shall be endorsed as follows. CONSULTANT also agrees to require all contractors, and subcontractors to do likewise. CITY agrees that Section 17.b.1, 17.B.2 and 17.B.3 shall not apply to Professional Liability or Workers’ Compensation. Page 6 of 11 1.“The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.” 2.This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the CITY, including any self-insured retention the CITY may have shall be considered excess insurance only and shall not contribute with this policy. 3.This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company. 4.The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents. 5.Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers. 6.The insurance provided by this policy shall not be suspended, voided, canceled, except after thirty (30) days written notice has been received by the CITY. A ten (10) day written notice tot CITY shall apply to non- payment of premium. CONSULTANT shall provide thirty (30) days written notice to CITY prior to implementation of a reduction of limits or material change of insurance coverage as specified herein. C.CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against Consultant arising out of the work performed under this agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY. D.Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions. E.The CONSULTANT shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement. F.Failure on the part of the CONSULTANT to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate Page 7 of 11 this Agreement pursuant to Section 11 above. G.The commercial general and automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant’s behalf upon the Consultant’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach. 18.USE OF OTHER CONSULTANTS. CONSULTANT must obtain CITY’s prior written approval to use any sub-consultants while performing any portion of this Agreement. Such approval must include approval of the proposed consultant and the terms of compensation. 19.FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONSULTANT of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONSULTANT for anything done, furnished or relating to the CONSULTANT’S work or services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONSULTANT, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the Consultant, its employees, sub-consultants and agents. 20.CORRECTIONS.In addition to the above indemnification obligations, the CONSULTANT shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONSULTANT. In addition to all other available remedies, the City may deduct the cost of such correction from any retention amount held by the City or may withhold payment otherwise owed CONSULTANT under this Agreement up to the amount of the cost of correction. 21.NON-APPROPRIATION OF FUNDS. Payments to be made to CONSULTANT by CITY for services performed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONSULTANT’S services beyond the current fiscal year, the Agreement shall cover payment for CONSULTANT’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year. Page 8 of 11 22.NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows: CITY CONSULTANT City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 ATTN: Public Works Director Architect ATTN: Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section. 23.SOLICITATION. CONSULTANT maintains and represents that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT represents that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability. 24.THIRD PARTY BENEFICIARIES. This Agreement and every provision herein are generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement. 25.INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County. 26.ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. 27.RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party. 28.AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment Page 9 of 11 with signatures of all parties to this Agreement. CITY’s city manager, or designee, may execute any such amendment on behalf of CITY. 29.ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature. 30.FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other. 31.TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided. 32.ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs to which that party or those parties may be entitle as part of prevailing party’s total damages attributed to the non-prevailing party’s proportionate percentage of fault as determined by a court of competent jurisdiction. 33.STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency. 34.OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own all documents and other work product of the Consultant, except the Consultant’s notes and work papers, which pertain to the work performed under this Agreement. The City shall have the sole right to use such materials in its discretion and without further compensation to the Consultant, but any re-use of such documents by the City on any other project without prior written consent of the Consultant shall be at the sole risk of the City. City agrees that Consultant will not have any liability to City, or any third party, for any revision or addition to, alteration or deviation from Consultant’s documents, data, drawings, maps and/or other materials prepared by Consultant pursuant to the Agreement (“Work Product”) occurring subsequent to Consultant’s completion of services under this Agreement or earlier termination of this Agreement, or for use of Consultant’s Work Product on another project by or on behalf of City, and City shall defend, indemnify and hold Consultant harmless from and against Page 10 of 11 all liability, loss, damages, costs and expenses, including reasonable attorneys' fees and disbursements, which Consultant may at any time sustain or incur by reason of any such use, revision, addition, alteration or deviation by or on behalf of City. Notwithstanding the above, Consultant shall retain ownership rights to its standard, non-Project specific, details, design and specifications 35.DISCLOSURE REQUIRED. (City and Consultant initials required at the following paragraph) By their initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is not a “consultant” for the purpose of the California Political Reform Act because Consultant’s duties and responsibilities are not within the scope of the definition of consultant in Fair Political Practice Commission Regulation 18701(a) (2) (A) and is otherwise not serving in staff capacity in accordance with the City’s Conflict of Interest Code. City Initials ______ Consultant Initials ______ Page 11 of 11 IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written. CITY OF HERMOSA BEACH CONSULTANT Mayor By:Architect ATTEST: Elaine Doerfling, City Clerk Taxpayer ID No. APPROVED AS TO FORM: Michael Jenkins, City Attorney The three Architectural Firms recommended by staff are highlighted Hourly Billing Rate Fee Schedule Table for Architectural Design Services # Firm Name Principal Designer/ Architect/ Project Manager Technical Staff/ Drafter/ Assistant Administrative/ Clerical 1 Adrian Gaus Architects, Inc. $145 $95 $85 $75 2 AE3 Partners $169.82–$254.73 $113.21–$198.12 $84.91–$141.52 $99.06 3 Anne Riggs, AIA, CASp $200 $165 $105 $85 4 AWU Government Services $200 $120–$165 $90–$100 $65 5 BOA Architecture Government Services $160 $110–$150 $85–$100 $80 6 CSDA Design Group $230–$250 $115–$215 $65–$85 -- 7 Donald Krotee Partnership, Inc. $225 $190–225 $190 $80 8 Environ Architecture $180–$225 $110–$160 -- $65 9 IDS Group $182–$194 $100–$171 $90 $56 10 Mour Group $210 $100–$180 $95–$105 $80 11 *TAG The Albert Group Architects -- -- -- -- 12 West Group Designs $220–$250 $125–$185 $95–$115 $65–95 *TAG The Albert Group Architects professional fees are based on the guidelines for new construction and modernization in accordance with the table below: Project assignments under this contract with the city of Hermosa Beach will vary in scope and cost. The example set forth is for a project budget of approximately $3.9M. Contract Amount Re-use Design % Rate New Construction % Rate Modernization % Rate First $500,000 7.0% 9.0% 12.0% Next $500,000 6.5% 8.5% 11.5% Next $1,000,000 6.0% 8.0% 11.0% Next $4,000,000 5.0% 7.0% 10.0% TAG The Albert Group Architects anticipates presenting options for a build-able project reduced in size and cost. The Fee Proposal is for a $3.9M scope. Master Planning will be included in the Basic Service Fee. First $500,000 x 9% = $45,000 Next $500,000 x 8.5%= $42,500 Next $1,000,000 x 8% = $80,000 Next $1,950,000 x 7% = $136,500 Total $301,500 10/10/19 AGENDA, ITEM 6d - ON-CALL ARCHITECTURAL SERVICES SUPPLEMENTAL FEE SCHEDULE TABLE SUBMITTED BY THE CITY MANAGER'S OFFICE ON 10/7/19 AT 5:30 P.M. City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 19-0659 Honorable Mayor and Members of the Hermosa Beach City Council Adjourned Regular Meeting of October 10, 2019 UPDATES FROM CITY COUNCIL AD HOC SUBCOMMITTEES AND STANDING COMMITTEE DELEGATES/ALTERNATES City of Hermosa Beach Printed on 10/4/2019Page 1 of 1 powered by Legistar™ City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 19-0667 Honorable Mayor and Members of the Hermosa Beach City Council Adjourned Regular Meeting of October 10, 2019 TENTATIVE FUTURE AGENDA ITEMS Recommended Action: Staff recommends that the City Council receive and file the tentative future agenda items. Attachments: Tentative Future Agenda City of Hermosa Beach Printed on 10/4/2019Page 1 of 1 powered by Legistar™ October 3, 2019 Honorable Mayor and Members Regular Meeting of of the Hermosa Beach City Council October 10, 2019 TENTATIVE FUTURE AGENDA ITEMS OCTOBER 22, 2019 @ 6:00 PM INITIAL DATE CLOSED SESSION: WORKERS COMP CASE OCTOBER 22, 2019 @ 7:00 PM MISCELLANEOUS ITEMS AND REPORTS – CITY MANAGER Update on Hermosa Look Ahead: Sea Level Rise Virtual Reality and Community Engagement Initiative New City Website and Domain Change Rollout Establishment of the City Manager Youth Advisory Board CONSENT CALENDAR City Council Minutes City Clerk Ongoing Check Registers Finance Director Ongoing Revenue Report, Expenditure Report and CIP Report by Project Finance Director Ongoing City Treasurer’s Report and Cash Balance Report City Treasurer Ongoing Cancellation of Certain Checks City Treasurer Ongoing Public Works Project Status Report Acting Public Works Director Ongoing Recommendation to receive and file the action minutes of the Planning Commission meeting of October 15, 2019 Community Development Director Ongoing Planning Commission Tentative Future Agenda Items Community Development Director Ongoing Crime statistics Acting Police Chief Quarterly Award of Contract for the Community Theater Needs Assessment Community Resources Manager Staff Request Jun. 12, 2019 Hermosa Beach Police Officers’ Association Memorandum of Understanding Human Resources Manager Staff Request Sept. 9, 2019 Amendment to the fee resolution to establish penalty fees for violation of the Short-term Vacation Rental Ordinance Community Development Director Staff Request Oct. 3, 2019 PUBLIC HEARINGS – 7:30 PM 70 10th Street Motel Project precise development plan and parking plan (Item continued from meeting of October 10, 2019) Community Development Director Council Direction Aug. 27, 2019 Building and Fire Code Adoption Community Development Director Staff Request Sept. 23, 2019 MUNICIPAL MATTERS Holiday Parking Program Assistant to the City Manager Staff Request Sept. 3, 2019 Update and Renewal of Hermosa Beach Sustainability Incentives Environmental Program Manager Staff Request Sept. 6, 2019 Measure H Grant Acceptance/Beach Cities Memorandum of Understanding Assistant to the City Manager Staff Request MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS – CITY COUNCIL Updates from City Council Ad Hoc Subcommittees and Standing Committee Delegates/Alternates Councilmembers Ongoing OTHER MATTERS – CITY COUNCIL Tentative Future Agenda City Manager Ongoing 2 NOVEMBER 12, 2019 @ 6:00 PM INITIAL DATE CLOSED SESSION NOVEMBER 12, 2019 @ 7:00 PM PRESENTATIONS RECOGNIZING POLICE CHIEF SHARON PAPA FOR HER YEARS OF SERVICE SANDPIPERS PROCLAMATION CELEBRATING THEIR 88TH YEAR/FOUNDER’S DAY TENTATIVE - PROCLAMATION RECOGNIZING NOVEMBER 16, 2019 AS INTERNATIONAL DAY OF TOLERANCE MISCELLANEOUS ITEMS AND REPORTS – CITY MANAGER LOS ANGELES COUNTY FIRE SERVICES AND MCCORMICK AMBULANCE QUARTERLY UPDATE CONSENT CALENDAR City Council Minutes City Clerk Ongoing Check Registers Finance Director Ongoing Recommendation to receive and file the action minutes of the Parks, Recreation and Community Resources Advisory Commission meeting of October 1, 2019 Community Resources Manager Ongoing PUBLIC HEARINGS – 7:30 PM Introduction of Ordinance delegating City Clerk appointment to the City Manager City Attorney Staff Request Jun 7, 2019 Single Use Plastics Ordinance - muni code amendments to restrict plastic straws, stirrers and utensils, polystyrene/Styrofoam meat trays and Mylar balloons – in line with Manhattan Beach/Santa Monica Bay city regional restrictions. (Continued from meeting of August 27, 2019) Community Development Director/City Manager Council Direction Jul. 9, 2019 MUNICIPAL MATTERS Document Retention Policy City Clerk Staff Request Nov. 28, 2018 Review of Refined Hermosa Beach Logo Concepts Environmental Analyst / Assistant to the City Manager Staff Request Sept. 6, 2019 Approval of the Municipal Lease Policy Community Resources Manager Staff Request Jun. 12, 2018 MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS – CITY COUNCIL Updates from City Council Ad Hoc Subcommittees and Standing Committee Delegates/Alternates Councilmembers Ongoing OTHER MATTERS – CITY COUNCIL Tentative Future Agenda City Manager Ongoing 3 MONDAY, NOVEMBER 18, 2019 @ 6:00 PM (Meeting re-scheduled from November 26, 2019 due to Thanksgiving) INITIAL DATE CLOSED SESSION: QUARTERLY LITIGATION UPDATE MONDAY, NOVEMBER 18, 2019 @ 7:00 PM PRESENTATIONS CANVASS OF VOTES AND INSTALLATION OF OFFICERS CONSENT CALENDAR City Council Minutes City Clerk Ongoing Check Registers Finance Director Ongoing Revenue Report, Expenditure Report and CIP Report by Project Finance Director Ongoing City Treasurer’s Report and Cash Balance Report City Treasurer Ongoing Cancellation of Certain Checks City Treasurer Ongoing Public Works Project Status Report Acting Public Works Director Ongoing South Bay Workforce Investment Board Quarterly Summary City Manager Quarterly Planning Commission Tentative Future Agenda Items Community Development Director Ongoing CONSENT ORDINANCES Second Reading - Ordinance delegating City Clerk appointment to the City Manager City Clerk Council Direction Nov 12, 2019 Second Reading – Single Use Plastics Ordinance - muni code amendments City Clerk Council Direction Sept. 24, 2019 MUNICIPAL MATTERS Approval of Parking Recommendations Study Environmental Analyst Staff Request Sept. 6, 2019 MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS – CITY COUNCIL Updates from City Council Ad Hoc Subcommittees and Standing Committee Delegates/Alternates Councilmembers Ongoing OTHER MATTERS – CITY COUNCIL Tentative Future Agenda City Manager Ongoing THURSDAY, NOVEMBER 21, 2019 @ 6:00 PM APPOINTMENT OF MAYOR AND MAYOR PRO TEMPORE 4 WEDNESDAY, DECEMBER 4, 2019 @ 6:00 PM STUDY SESSION: EMERGENCY MANAGEMENT TRAINING THURSDAY, DECEMBER 12, 2019 @ 6:00 PM (Meeting re-scheduled from December 10, 2019 due to Lack of Quorum) INITIAL DATE CLOSED SESSION THURSDAY, DECEMBER 12, 2019 @ 7:00 PM PRESENTATIONS UPDATE FROM VECTOR CONTROL DELEGATE JIM FASOLA MISCELLANEOUS ITEMS AND REPORTS – CITY MANAGER Update on Strand Safety Initiatives and Enforcement (PD) CONSENT CALENDAR City Council Minutes City Clerk Ongoing Check Registers Finance Director Ongoing Recommendation to receive and file the action minutes of the Parks, Recreation and Community Resources Advisory Commission meeting of November 5, 2019 Community Resources Manager Ongoing Recommendation to receive and file the action minutes of the Planning Commission meetings of November 19, 2019 and December 9, 2019 (12/9 minutes to be added as supplemental) Community Development Director Ongoing Recommendation to receive and file the action minutes of the Public Works Commission meeting of September 18, 2019. Acting Public Works Director Ongoing MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS – CITY COUNCIL Updates from City Council Ad Hoc Subcommittees and Standing Committee Delegates/Alternates Councilmembers Ongoing OTHER MATTERS – CITY COUNCIL Tentative Future Agenda City Manager Ongoing TUESDAY, DECEMBER 24, 2019 @ 6:00 PM NO COUNCIL MEETING DUE TO WINTER BREAK (DARK) 5 PENDING STRATEGIC PLAN ITEMS STATUS / TENTATIVE MEETING DATE Update Personnel Policies Human Resources Manager Beach Policy/Regulations (Continued from meeting of October 27, 2016) Community Resources Manager On hold by Council Alternative Fuel Transportation Report, Nov. 2016 Environmental Analyst CCA Direction, Dec. 2016 Environmental Analyst PENDING NEW ITEMS STATUS / TENTATIVE MEETING DATE Initial Report on Options and Strategies for Installing a Permanent Carousel or other Family Friendly Features at the Entry Point to Pier Plaza. In Cooperation with the Chamber of Commerce, this would include a Preliminary Cost Benefit Analysis and Implementation of the City Decision Making Tool (supported by Duclos and Fangary) Initiated by: Other Matters Feb. 9, 2016 Acting Public Works Director Consideration of re-establishing, on an as needed basis, both funding and discretion for the director of Public Works to contract services to pump major beach storm outfalls drains prior to anticipated major storm events (supported by Duclos, Armato and Petty) Initiated by: Other Matters Feb. 14, 2017 Acting Public Works Director Policy discussion regarding city responsibilities and expectations when donations are made to city Initiated by: Council Direction May 24, 2017 Finance Director Will be discussed at the Revenue Strategy Study Session in July 2019 Consent for use of “Lot B” for construction staging area for Pier/Strand project Initiated by: Staff Request Dec. 17, 2018 Community Development Director On hold per developer Cypress District code amendment for required special event permitting / gatherings – similar to Limited Live Entertainment permit Initiated by: Council Direction Jul. 9, 2019 Community Development Director Pursuant to Planning Commission direction, this item is scheduled for the Planning Commission Study Session in October 2019 Landscape and Street Lighting District Assessment Adjustment (mail-in election authorization) Initiated by: Council Direction Jul. 9, 2019 Acting Public Works Director Add to Revenue Strategy Study Session Removal of the Joint Trash Compactor in Parking Lot A and requirement of individual containers and enclosures for Pier Plaza businesses Initiated by: Staff Request Jun. 12, 2019 Acting Public Works Director October 10, 2019 To the Hermosa Beach City Council: Please find attached a letter and supporting materials submitted to the Parks & Recreation Commission at the Oct 1, 2019 meeting discussing the “Municipal Lease” sub-committee. All of the attached documents were obtained through Public Records Requests with the City of Hermosa Beach. I enclose this letter to bring to your attention the private participation of various City Officials in the Parks & Recs. Commission’s review of municipal lease agreements and the creation of a comprehensive Municipal Lease Policy (the “Policy”) through a community group known as THRIVE Hermosa, a group to which all of you were at one time members. I submit this to your attention because the Parks & Recreation Commission chose not to discuss their members’ outside participation in developing the Policy at its 10.01.2019 meeting and because the proposal will shortly be heard by City Council. Sincerely, Jed Sanford Hermosa Business Owner 10/10/19 AGENDA, ITEM 8a - TENTATIVE FUTURE AGENDA SUPPLEMENTAL LETTER AND ATTACHMENT SUBMITTED BY JED SANFORD TO THE CITY MANAGER'S OFFICE ON 10/10/19 AT 4:00 P.M. Sept 30, 2019 To Hermosa Beach Parks & Recreation Commissioners: I write this letter to bring to your attention the private participation of various City Officials in the Parks & Rec Commission’s review of municipal lease agreements and the creation of a comprehensive Municipal Lease Policy (the “Policy”) through a community group known as THRIVE Hermosa. I ask that you review the information I’ve enclosed and evaluate how your colleagues’ involvement impacted the policy. Perhaps most importantly, I ask that you consider whether these activities should be disclosed to the public. I bring this to your attention because the Policy proposal will shortly be presented to City Council. Discussed in more detail below, it is clear that a majority of your Commission (Rosenfeld, Pizer Main, and Ellman) privately and unlawfully circumvented the Brown Act and deliberated and discussed the proposal outside of the public’s view. It is also evident that the sub-committee that developed this proposal was a much larger sub-committee comprised of Commissioner Rice, Commissioner Grethen, Commissioner Rosenfeld, and Commissioner Pizer-Mains. Information was shared, discussed, and developed within this closed group with a substantial number of elected and appointed officials, some of which would later discuss the proposal in City Council meetings. The emails they exchanged were private. The Facebook page where they coordinated their efforts is unsearchable and cannot be viewed by the public. All meetings were private. There is no question that this group developed the Municipal Lease Policy behind closed doors without the visibility and input on deliberations by the public. This is not how the deliberative process is supposed to work. As you recall, your Commission created a two-person “Municipal Lease” sub- committee at your August 2017 meeting. During the meeting you had extensive discussions regarding Commissioner Rosenfeld’s desire to add another Commissioner from Public Works to the sub-committee. Staff advised against this, as it would create a “Brown Act” body. Given this input, the sub-committee was agreed upon and formed with Commissioner Rosenfeld and Commissioner Pizer Main volunteering. Commissioner Rosenfeld and Commissioner Pizer Main were members of THRIVE Hermosa. Shortly after the official P&R “Municipal Lease” sub-committee was formed, THRIVE Hermosa formed a “Municipal Facilities” working group as discussed at its September 13th “Big Meeting” (see Attachment #1 & 1A.) Publicly, THRIVE claims to be a community group that develops and advocates various policies, positions, and legislation the group feels will “Transform Hermosa’s Resources Into a Vibrant Environment”. Most are unaware that nearly half of the 25- member group are City Officials. Elected and appointed members participating in the organization include, Councilmember Armato, Councilmember Massey, Councilmember Duclos, Councilmember Fangary, Commissioner Rice, Commissioner Petersen, Commissioner Lauren Pizer Mains, Commissioner Rosenfeld, Commissioner Ellman and Commissioner Grethen. All communication tools the group uses are private including private emails, a closed Facebook page, document storage, and private meetings. Unless this small secretive group decides to let you in on its communications and meetings, you would have no idea what it does (see Attachment #5). Commissioner Rice, using an alias Facebook account “Meg Elizabeth,” posted days later on the THRIVE Hermosa Facebook page announcing the creation of the M-FAD (Municipal Facilities) working group and that the project was “A Go” (see Attachment #2). Mayor Armato signaled her approval with a “like” for the idea. The group would be comprised of THRIVE Hermosa founder and workgroup leader Commissioner Rice, and THRIVE members Grethen, Rosenfeld, and Pizer-Main. Several weeks later, the “Municipal Lease/ Municipal Facilities” working group leader Commissioner Rice held a meeting at her residence along with fellow THRIVE members and working group members Grethen, Rosenfeld, and Pizer Mains (see Attachments 3). Based on private email correspondence between them, the project was discussed, Commissioner Rosenfeld emailed documents, and future meetings were planned in early 2018. The work and communications continued on into 2018, with a post from Commissioner Rice using yet another alias Facebook Profile “Meg Rice” in which she further discusses the working groups progress (see Attachment #4). As you may recollect, Commissioner Grethen publicly participated in nearly every meeting on this item by supporting the recommendations made by the sub-committee, which he was obviously a part of. You may also note that Parks & Rec Commissioner Ellman, who is also a key THRIVE member, supported all the sub-committee recommendations. This was a majority of your commission. I remind you that public bodies exist to serve the public and transparency in their processes is fundamental. Meetings and communication should be open, so the public and those affected can participate and have visibility of the decision-making process. The process for this Policy falls far short of this standard and was instead formed and deliberated by a small, private group of THRIVE members. Sincerely, Jed W. Sanford – Hermosa Business Owner ATTACHMENT #1 - THRIVE Private Meeting ATTACHMENT 1A – THRIVE Project Document ATTACHEMENT 1A - THRIVE Project Document (continued) ATTACHMENT #2 - THRIVE Hermosa Private Facebook Post ATTACHMENT #3 – THRIVE Private Email Communication ATTACHMENT #3 – THRIVE Private Email Communication ATTACHEMENT #4 – THRIVE Private Facebook Post ATTACHMENT #5 City Council Adjourned Meeting Agenda October 10, 2019 6:00 P.M. - CLOSED SESSION (LOCATION: Meetings convene in the Council Chambers and move to the Second Floor Conference Room after Public Comment) CALL TO ORDER IN COUNCIL CHAMBERS I call to order the October 10th Closed Session Meeting of the City Council. ROLL CALL Roll call please. PUBLIC COMMENT Please come forward if you have comments on the closed session agenda. RECESS TO CLOSED SESSION IN SECOND FLOOR CONFERENCE ROOM [After any comments] We will now close public comment and recess to the 2nd floor conference room. 1. 19-0660 MINUTES: Approval of minutes of the following Closed Session meetings. a) September 10, 2019 b) October 2, 2019 2. 19-0661 PUBLIC EMPLOYEE PERFORMANCE EVALUATION Government Code Section 54957 Title: City Manager (annual review) ADJOURNMENT OF CLOSED SESSION City Council Adjourned Meeting Agenda October 10, 2019 7:00 P.M. - REGULAR AGENDA CALL TO ORDER I call to order the October 10th Adjourned Regular Meeting of the City Council. PLEDGE OF ALLEGIANCE Will _____________ please lead us in the pledge of allegiance? ROLL CALL Roll call please. CLOSED SESSION REPORT Mr. City Attorney, will you deliver the closed session report? ANNOUNCEMENTS Do any of my colleagues have announcements? Saturday, Oct. 12th from 8am-1pm Athens Services will be providing free document shredding services and compost giveaway to Hermosa Beach residents at the Community Center (710 Pier Avenue). Document Shredding The paper shredding will be done onsite and you will be able to witness the destruction of your documents. After the documents are thoroughly shredded, the paper is recycled. There is no limit on how much you can bring. Please remove all binder clips. Compost Giveaway You must bring your own container or bucket (no plastic bags). Shovels will be provided. Derived from green waste and food scraps, the compost material is an ideal soil amendment for gardens and landscapes. There is a maximum of 30 gallon per person. Saturday, Oct. 12th from 11am-1pm Friends of the Park will once again host Pumpkins in the Park! This annual event takes place at Edith Rodaway Friendship Park. Folks are encouraged to dress up in costume. Funds raised benefit Hermosa Beach Friends of the Parks in support of Hermosa Beach Parks & Recreation. The event will include a Marionette show, hot dogs, mini pumpkin decorating, face-painting and family Halloween photos. Sunday, Oct. 13th from 8am-12pm The Woman’s Club of Hermosa Beach will host their 28th annual pancake breakfast at the Kiwanis Building this year. $10/person. Kids under 5 are free. Proceeds benefit Woman’s Club of Hermosa Beach philanthropies. Tickets are available at www.womansclubofhermosabeach.org. City Council Adjourned Meeting Agenda October 10, 2019 Monday, Oct. 14th from 6:30-8pm In light of the growing vaping epidemic, Assemblymember Al Muratsuchi will be hosting a Vaping Prevention Town Hall at Manhattan Beach Middle School (1501 N. Redondo Ave. MB). Experts will be discussing the dangers of vaping, why kids are choosing to vape and how to know if your child is vaping. They will also discuss how to talk to your child about the dangers of this vice. More than 3.6 million middle and high school students currently use e-cigarettes. Representatives from local school districts will be talking about what they are doing to prevent it in their schools. Please join the discussion. Wednesday, Oct. 16th from 7-9pm The last Hermosa Beach City Council debate will take place in the Council Chambers and will be hosted by Leadership Hermosa Beach. Videos of all City Council debates are available on the City’s website. Don’t forget to vote on November 5th! The Great Shakeout October 17, 2019 at 10:17 a.m. is the Great Shakeout. The purpose of the Great Shakeout is to practice the Drop, Cover and Hold method used during earthquakes. Please survey your home and office for large items that could become hazards and secure them to the wall. It is also a great opportunity to review your emergency supply kits for expired items and replace them. Review your family communication plan and update it as needed. If you don't have a plan, create one and share it with your family. For more information, please visit the City's Emergency Preparedness webpage. Hermosa Unplugged We invite all of you to join us for Hermosa Unplugged on Oct. 22. The City will be unplugging from social media for the day and encouraging others to join us as we host coffee and conversations in the Courtyard at City Hall from 8-9:30 am. I will be there along with Mayor Pro Tem Mary Campbell, other Councilmembers and some of our City staff to discuss matters on the Council agenda that night or other City Matters. The goal of the day is to unplug and connect with each other. Beach Cities Health District will be joining the City in disconnecting from social media. As we all know, connecting with our friends and neighbors can make us healthier and happier. So please join us by unplugging and connecting! APPROVAL OF AGENDA PROCLAMATIONS / PRESENTATIONS a) 19-0657 PRESENTATION FROM SAM KUHR City Council Adjourned Meeting Agenda October 10, 2019 ON BREAST CANCER AWARENESS • City Clerk reads title • Mayor invites Sam Kuhr to podium to speak • Mayor thanks Sam and announces that the lights on Pier Plaza have been changed to Pink for the month of October in honor of Breast Cancer Awareness month. b) 19-0658 CHAMBER OF COMMERCE PRESENTS DONATION CHECK TO HERMOSA BEACH NON-PROFITS • City Clerk reads title • Mayor invites Maureen Hunt to podium to present check to recipients • Photo opportunity MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER Suja, please provide your City Manager updates. a) 19-0669 UPDATE ON STAFFING/RECRUITING b) 19-0670 UPDATE ON POLICE DEPARTMENT DOWNTOWN SUBSTATION c) 19-0671 ELECTRIC VEHICLE CHARGING STATION INSTALLATIONS AT PARKING LOT C AND CITYWIDE UPDATE d) 19-0672 INSB (INTEROPERABILITY NETWORK OF THE SOUTH BAY) DIGITAL RADIO SYSTEM LAUNCH PUBLIC PARTICIPATION: Although the City Council values your comments, the Brown Act generally prohibits the Council from taking action on any matter not listed on the posted agenda as a business item. 1. ORAL AND WRITTEN COMMUNICATIONS: If you wish to provide public comment, please fill out a speaker card to ensure names of speakers are correctly recorded in the minutes and where appropriate, to provide contact information for staff follow-up. This is the time for members of the public to address the City Council on any items within the Council's jurisdiction not on this agenda, on items on this agenda as to which public comment will not be taken (Miscellaneous Items and Reports – City Council and Other Matters), or to request the removal of an item from the consent calendar. Public comments on the agenda items called Miscellaneous Reports and Other Matters will only be City Council Adjourned Meeting Agenda October 10, 2019 heard at this time. Comments on public hearing items are heard only during the public hearing. Members of the audience may also speak: 1) during discussion of items removed from the Consent Calendar; 2) during Public Hearings; and, 3) during discussion of items appearing under Municipal Matters. Comments from the public are limited to three minutes per speaker. The City Council acknowledges receipt of the written communications listed below. No action will be taken on matters raised in written communications. The Council may take action to schedule issues raised in oral and written communications for a future agenda. Citizens with comments regarding City management or departmental operations are requested to submit those comments to the City Manager. 2. CONSENT CALENDAR: The following more routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless a Council member removes an item from the Consent Calendar. Items removed will be considered under Agenda Item 4, with public comment permitted at that time. a) REPORT CITY COUNCIL MEETING MINUTES 19-0656 (Interim Deputy City Clerk Carol Cowley) Recommendation:Staff recommends that the City Council approve the minutes of the Adjourned Regular meeting of September 24, 2019. Attachments: 9-24-2019 CC Reg Min b) REPORT CHECK REGISTERS 19-0639 (Finance Director Viki Copeland) Recommendation:Staff recommends that the City Council ratify the following check registers. Attachments: 1. 09-17-19 2. 09-19-19 3. 09-26-19 c) REPORT ACTION MINUTES OF THE PARKS, RECREATION AND 19-0663 COMMUNITY RESOURCES ADVISORY COMMISSION MEETINGS OF SEPTEMBER 3, 2019 AND THE JOINT STUDY SESSION OF SEPTEMBER 4, 2019 Recommendation:Staff recommends that the City Council receive and file the action minutes of the following Parks, Recreation and Community Resources Advisory Commission meetings: 1. Regular meeting of September 3, 2019; and 2. Joint Study Session of September 4, 2019. Attachments: 1. Minutes of September 3, 2019 2. Minutes of September 4, 2019 City Council Adjourned Meeting Agenda October 10, 2019 3. CONSENT ORDINANCES a) REPORT ORDINANCE NO. 19-1395 - “AN ORDINANCE OF THE CITY 19-0665 OF HERMOSA BEACH, CALIFORNIA, AMENDING VARIOUS SECTIONS OF THE HERMOSA BEACH MUNICIPAL CODE TO ESTABLISH A TWO-YEAR PILOT PROGRAM TO REGULATE THE RENTAL OF EXISTING NONCONFORMING RESIDENTIAL PROPERTIES THAT ARE LOCATED IN COMMERCIAL ZONING DISTRICTS FOR FEWER THAN THIRTY DAYS” (City Clerk Elaine Doerfling) Recommendation:The City Clerk recommends that the City Council waive full reading and adopt by title Ordinance No. 19-1395. Attachments: 1. 19-1395 Short-Term Rentals-Redline.pdf 2. 19-1395 Short-Term Rentals b) REPORT ORDINANCE NO. 19-1397 - “AN ORDINANCE OF 19-0666 THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING CHAPTER 12.36 OF THE HERMOSA BEACH MUNICIPAL CODE AND AMENDING CHAPTER 1.10 TO SUBJECT VIOLATIONS OF CHAPTER 12.36 TO ADMINISTRATIVE PENALTY PROCEDURES” (City Clerk Elaine Doerfling) Recommendation:The City Clerk recommends that the City Council waive full reading and adopt by title Ordinance No. 19-1397. Attachments: 19-1397 Tree Ordinance 4. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION * Public comments on items removed from the Consent Calendar. 5. PUBLIC HEARINGS - TO COMMENCE AT 7:30 P.M. a) REPORT CITY COUNCIL REVIEW AND RECONSIDERATION OF THE 19-0651 PLANNING COMMISSION DECISION TO DENY A REQUEST FOR A PRECISE DEVELOPMENT PLAN AND PARKING PLAN FOR A SIX-UNIT MOTEL PROJECT BY CONSTRUCTING A NEW THREE-STORY, DETACHED 2,744 SQUARE FOOT COMMERCIAL BUILDING CONTAINING FIVE UNITS, TO BE CONSTRUCTED BEHIND THE EXISTING 1,841 SQUARE FOOT SINGLE-FAMILY RESIDENCE WHICH WILL BE CONVERTED TO AN ADDITIONAL UNIT AND A PARKING PLAN TO ALLOW THE 6-SPACE PARKING REQUIREMENT TO BE MET WITH 4 ON-SITE SPACES (INCLUDING City Council Adjourned Meeting Agenda October 10, 2019 1 TANDEM SPACE) PLUS FEES IN-LIEU FOR 2 SPACES, ON A 4,023 SQUARE FOOT LOT IN THE C-2 (RESTRICTED COMMERCIAL) ZONING DISTRICT AT 70 10TH STREET; AND CONSIDERATION OF A MITIGATED NEGATIVE DECLARATION (Community Development Director Ken Robertson) Recommendation:Staff recommends that the City Council continue the public hearing to the October 22, 2019 City Council meeting after taking public comment for the project located at 70 10th Street. Attachments: SUPPLEMENTAL eComment from Dennis Toomey (submitted 10-8-19 at 2:08pm).pdf 6. MUNICIPAL MATTERS a) REPORT APPROVAL OF THE PARKS, RECREATION AND 19-0664 COMMUNITY RESOURCES ADVISORY COMMISSION’S RECOMMENDED SPECIAL EVENT FEE WAIVER GRANT POLICY; IMPLEMENTATION IN 2020; AND AFFIRMATION THAT NO ADDITIONAL FEE WAIVERS WILL BE GRANTED FOR 2019 (Community Resources Manager Kelly Orta) Recommendation:Staff recommends that the City Council affirm the Parks, Recreation and Community Resources Advisory Commission's recommendations on the proposed Special Event Fee Waiver Policy, including: 1. Approval of the proposed policy; 2. Implementation of the proposed policy for events held in 2020; and 3. Affirmation that no additional fee waivers will be granted for 2019. Attachments: 1. Proposed Special Event Fee Waiver Policy 2. SUPPLEMENTAL Email from Sam Perrotti (submitted 10-8-19 at 11:47am).pdf b) REPORT LOS ANGELES COUNTY FIRE DEPARTMENT 2020 BALLOT 19-0668 MEASURE OPT-IN FOR THE CITY OF HERMOSA BEACH (City Manager Suja Lowenthal) Recommendation:Staff recommends that the City Council: 1. Approve the City of Hermosa Beach to opt into the Los Angeles County Fire Department 2020 ballot measure allowing City of Hermosa Beach residents to vote on the approval/denial of the special tax to provide critical funding for fire protection and emergency medical services; and 2. Approve Resolution XX-XXX approving the City of Hermosa Beach's opt into the Los Angeles County Fire Department March or November 2020 special tax ballot measure. Attachments: 1. 2019 LA County Fire 2020 Opt-in Ballot Measure Resolution_101019 2. LA County Fire Outreach document 3. LA County Fire Ballot Measure website and survey link City Council Adjourned Meeting Agenda October 10, 2019 c) REPORT RECOMMENDATION TO APPROVE THE FIRST AMENDMENT 19-0645 TO THE AGREEMENT FOR ON-CALL PROFESSIONAL ENGINEERING DESIGN SERVICES WITH PSOMAS (Acting Public Works Director Lucho Rodriguez) Recommendation:Staff recommends that the City Council: 1. Approve the first Amendment to the existing on-call agreement with PSOMAS to complete design of Capital Improvement Project (CIP) 421 Annual Sewer Improvements, increasing the agreement by $75,000 to a new not-to-exceed amount of $375,000; and 2. Authorize the Mayor to execute and the City Clerk to attest the attached amendment, subject to approval by the City Attorney. Attachments: 1. PSOMAS Proposal for Design of CIP 421.pdf 3. On-Call Agreement with PSOMAS.pdf 2. Draft Amendment between the City and PSOMAS.pdf 4. Map of Sewer Segments for CIP 416 and CIP 421.pdf d) REPORT AWARD OF PROFESSIONAL SERVICES AGREEMENTS 19-0673 TO PROVIDE ON-CALL ARCHITECTURAL SERVICES (Acting Public Works Director Lucho Rodriguez) Recommendation:Staff recommends that the City Council: 1. Award Professional Services Agreements to Adrian Gaus Architects, Inc., TAG The Albert Group Architects, and West Group Designs to provide on-call architectural services to the City of Hermosa Beach for three years with the option to extend for up to two additional one-year terms; and 2. Authorize the Mayor to execute and the City Clerk to attest the Professional Services Agreement(s) subject to approval by the City Attorney. Attachments: 1. RFQ 19-08: On Call Architectural Services 2a. Proposal - Adrian Gaus Architects 2b. Proposal - TAG The Albert Group Architects 2c. Proposal - West Group Designs 3d. Fee Schedule - Adrian Gaus Architects 3e. Fee Schedule - TAG The Albert Group Architects 3f. Fee Schedule - West Group Designs 4. Sample Agreement for Architectural Services 5. SUPPLEMENTAL Fee Schedule Table (added 10-7-19 at 5:30pm).pdf 7. MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS - CITY COUNCIL a) 19-0659 UPDATES FROM CITY COUNCIL AD HOC SUBCOMMITTEES AND STANDING COMMITTEE DELEGATES/ALTERNATES 8. OTHER MATTERS - CITY COUNCIL Requests from Councilmembers for possible future agenda items. No discussion or City Council Adjourned Meeting Agenda October 10, 2019 debate of these requests shall be undertaken; the sole action is whether to schedule the item for consideration on a future agenda. No public comment will be taken. Councilmembers should consider the city's work plan when considering new items. a) 19-0667 TENTATIVE FUTURE AGENDA ITEMS Recommendation:Staff recommends that the City Council receive and file the tentative future agenda items. Attachments: Tentative Future Agenda.pdf ADJOURNMENT Tonight’s meeting will adjourn to Tuesday, October 22nd from 8-9:30am in the City Hall Courtyard for the Hermosa Unplugged event which will include coffee and conversations with Councilmembers and City Staff as we all unplug from social media for the day. 10-10-19 Agenda Questions from Councilmembers and Responses from Staff PROPOSED SPECIAL EVENT FEE WAIVER POLICY (6a): • Have we had events that received fee waivers in the past for events that may have promoted a political or religious point of view? If so, please provide details – what, when, where, amount waived, etc. o The only one that comes to mind is the 2019 Easter Sunrise Service. This event received a total of $5,646 in fee waivers for its recent event; it did not request fee waivers for 2018. • Did the Ed Foundation provide feedback on this item? What is the amount of the waivers they have received in the past? What will their impact be under this policy? o HBEF Feedback  Several Board Members spoke at the Commission meeting. They were concerned with the limited fee waivers that the proposed policy allows. It was surprising to me since their main issue last year was that they were willing to pay the additional fees but were upset that the decision for the waivers was so close to its event, preventing it from working the fees into the budget. The sentiment was different last Tuesday and it seemed that any additional fees would be a big burden.  Following the meeting, the Board ran into Jessica and she conveyed to us that they were concerned with the timing of a potential long-term agreement and their event in March. After speaking with the President this past Monday, she was hesitant about a long-term agreement and cited its Board overturning its roles every two to three years and not wanting to lock-down future boards. I explained to her that we can certainly discuss all of that as part of the negotiations, but I am still not confident that they are okay going into a long-term agreement. o HBEF’s Past Fee Waivers  So that the context of the fee waivers can be easier to compare to, I’ve also included additional calculations below: Year Total Applicable Fees Including those waived Fees Waived Total Paid to City 2018 $8,512 *$7,806 $706 2019 $3,786 $1,893 $1,893 *This total is so high due to the fact that events were not charged a daily set-up/tear-down fee for non-event days, although there was a fee for this in the Master Fee Schedule. Once realized, the fees were updated for HBEF’s 2019 event request. HBEF did not pay anything additional in 2018 due to the way the event was billed since it received a 100% fee waiver. 10-10-19 Agenda Questions from Councilmembers and Responses from Staff  I am still working on going further back than 2018 (per our discussion this morning) and can send that to you once I am able to pull the numbers in the morning. • When is the event fee schedule going to be updated? What is the proposed fee schedule is significantly greater or enough to warrant a review of the fee waiver policy? Would Council have an opportunity to amend the fee waiver policy? o The plan is that it will be presented to the Commission and Council by next summer/early Fall so that we will have time to implement the fees in time for application submittals for 2021 events. This will allow event producers to know the anticipated fees prior to applying. o The Subcommittee and I have talked about this a few times and understand that it will be important for us to look at the Fee Waiver Policy at the time the fee recommendations are made to see if any updates need to be made. Ideally, any recommended policy changes can be considered at the same time so it is a seamless process. LOS ANGELES COUNTY FIRE DEPARTMENT 2020 BALLOT MEASURE (6b): • Are all Cities paying for the fires that ravaged a couple of areas this past year? According to Chief Hale, the Wosley Fire was eligible for a grant funding possibly the FMAG (Fire Management Assistance Grant) which reimburses the Fire department up to 75% of the costs associated with the fire. The remaining 25% is not divided among all of the cities who receive service from County Fire. The fee is divided amongst those in the impacted area. Therefore, the City of Hermosa Beach would not be impacted by the urban interface/wildland fire incidents. • How will our contract increases be calculated when our current contract comes to term? Once the initial contract ends, the contract becomes a year to year contract with the same terms including contract increase calculations unless either party determines a need to renegotiate the terms. • If Fire has identified $1.5B in unfunded costs, how are the costs allocated to cities once their contracts come due? Is there a formula based on service used? Size of city? The $1.4B in unfunded costs include fire station infrastructure costs, command and control equipment (replacement of current dispatch equipment is expected to cost $20 million), apparatus and personnel costs. For the jurisdictions who do not have fire station infrastructure needs, the costs will not be included in their individual overhead fee. The current overhead fee is 35% which may increase incrementally with the installation of the command and control equipment and a variety of other factors. The difference between the direct and indirect costs is 10-10-19 Agenda Questions from Councilmembers and Responses from Staff the percentage of overhead fee charged to the local jurisdiction. Direct costs are those associated with the firefighters in each fire station and the fire prevention staff. Indirect costs include all costs not directly associated with each firefighter such as administrative staff. • Will Chief Hale be present to answer questions? Chief Hale will be present to answer any questions Council may have regarding this matter. • What are the terms of our current contract with LA County Fire? The current contract “shall remain in effect for a minimum of ten years from the commencement date of services. Subsequent to this initial ten-year term, this agreement shall be automatically renewed from year to year.” The commencement date for the contract was December 31, 2017. Annual Fees and Language Section III D – “A limitation shall be placed on increase in the amount of actual Annual Fee to be paid by the CITY each year, hereinafter referred to as “Annual Fee Limitation.” For purposes of calculation of the Annual Fee Limitation, the Annual Fee shall not include any conversion costs, fire station repair or replacement costs, credits, or rebates of any kind. This Annual Fee Limitation shall be subject to annual change after the initial five-year period of this Agreement commencing with the commencement date of services (“initial five-year period”) as described below. During the initial five-year period, the Annual Fee Limitation shall not to exceed four percent (4%) per fiscal year. During the sixth year of this Agreement, the Annual Fee Limitation shall be the average of the immediately preceding four years’ percentage increases in the Actual Annual Fee plus one percent (1%). During the seventh year of the Agreement and each subsequent fiscal year, the Annual Fee Limitation shall be the average of the immediately preceding five years’ percentage increases in the Actual Annual Fee plus one percent (1%). “The city paid $4,717,767 in 2017-18 , $4,906,478 in 2018-19 and $5,205,668 is the estimate amount for 2019-20. Annual Fee Limitation Excess Section IIIE – “In any year where the City’s actual annual fee, as specific in Section III, Subsection C herein, exceeds the preceding fiscal year’s actual Annual Fee plus the applicable Annual Fee Limitation, hereinafter referred to as “Annual Fee Limitation excess,” payment of the Annual Fee Limitation excess shall be deferred to a subsequent future fiscal year(s) where the increase in the actual Annual Fee for that fiscal year over the preceding fiscal year is less than the Annual Fee Limitation.” The city’s current actual deferred amount for 2018-19 is $98,972 and the estimate for 2019-20 is $43,058. Fire Station Maintenance Cost 10-10-19 Agenda Questions from Councilmembers and Responses from Staff In addition to the annual fee limitation, the fire district shall perform all routine day-to-day maintenance and minor repairs once the station is occupied. The initial year is not to exceed $50,000. For years two through five, the maximum annual share of routine repairs will increase as follows: - Year 2 $55,000 - Year 3 $60,500 - Year 4 $66,550 - Year 5 $73,205 - Year 6 No Cap on Routine/Minor Repairs • Annual estimated revenue calculation: To clarify the calculation used to determine the annual estimated revenue to be collected from the ballot measure – there were 6,676 assessable parcels with a total assessable square footage of 15,142,218 at a rate of $0.06 per square footage totaling $908,533. The assessable square footage was capped at 100,000 square feet per parcel.