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10-22-19 - Agenda Pkg - Regular CC Mtg
Tuesday, October 22, 2019 6:00 PM City of Hermosa Beach City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Council Chambers City Council Mayor Stacey Armato Mayor Pro Tem Mary Campbell Councilmembers Hany S. Fangary Justin Massey Jeff Duclos Regular Meeting Agenda Closed Session - 6:00 PM Regular Meeting - 7:00 PM Executive Team Viki Copeland, Finance Director Lucho Rodriguez, Acting Public Works Director Sharon Papa, Police Chief Ken Robertson, Community Development Director Vanessa Godinez, Human Resources Manager Kelly Orta, Community Resources Manager City Clerk Elaine Doerfling City Treasurer Karen Nowicki City Attorney Mike Jenkins Suja Lowenthal, City Manager Nico De Anda-Scaia, Assistant to the City Manager October 22, 2019City Council Regular Meeting Agenda 6:00 P.M. - CLOSED SESSION (LOCATION: Meetings convene in the Council Chambers and move to the Second Floor Conference Room after Public Comment) CALL TO ORDER IN COUNCIL CHAMBERS ROLL CALL PUBLIC COMMENT RECESS TO CLOSED SESSION IN SECOND FLOOR CONFERENCE ROOM 1.19-0693 MINUTES: Approval of minutes of Closed Session held on October 10, 2019. 2.19-0694 CONFERENCE WITH LEGAL COUNSEL: Workers Comp Litigation Existing Litigation - Government Code Section 54956.9(d)(1) The City finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. Name of Case: Todd Lewitt v. City of Hermosa Beach WCAB Number: ADJ9858468, ADJ11019071, ADJ10177518 3.19-0695 CONFERENCE WITH LABOR NEGOTIATOR Government Code Section 54957.6 City Negotiator:City Manager Employee Organizations:Hermosa Beach Police Officers’ Association Police Management Bargaining Group Hermosa Beach Management Association Unrepresented Employees 4.19-0708 CONFERENCE WITH LABOR NEGOTIATOR Government Code Section 54957.6 City Designated Representative: Mayor Armato Unrepresented Employee: City Manager ADJOURNMENT OF CLOSED SESSION Page 2 City of Hermosa Beach Printed on 10/18/2019 October 22, 2019City Council Regular Meeting Agenda 7:00 P.M. - REGULAR AGENDA All council meetings are open to the public. PLEASE ATTEND. The Council receives a packet with detailed information and recommendations on nearly every agenda item. City Council agenda packets are available for your review on the City's website located at www.hermosabch.org. Complete agenda packets are also available for public inspection in the City Clerk's office. During the meeting, a packet is also available in the Council Chambers foyer or you can access the packet at our website, www.hermosabch.org, on your laptop, tablet or smartphone through the wireless signal available in the City Council chambers - Network ID: CHB-Guest, Password: chbguest To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices (ALD) will be available for check out at the meeting. If you require special assistance to participate in this meeting, you must call or submit your request in writing to the Office of the City Clerk at (310) 318-0203 at least 48 hours prior to the meeting. Oral and Written Communication Persons who wish to have written materials included in the agenda packet at the time the agenda is published on the City's website must submit the written materials to the City Manager's office by email (anny@hermosabch.org) or in person by noon of the Tuesday, one week before the meeting date. Written materials pertaining to matters listed on the posted agenda received after the agenda has been posted will be added as supplemental materials under the relevant agenda item on the City's website at the same time as they are distributed to the City Council by email. Supplemental materials may be submitted via eComment (instructions below) or emailed to anny@hermosabch.org. Supplemental materials must be received before 4:00 p.m. on the date of the meeting to ensure Council and staff have the ability to review materials prior to the meeting. Supplemental materials submitted after 4:00 p.m. on the date of the meeting or submitted during the meeting will be posted online the next day. Submit Supplemental eComments in three easy steps: Note: Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information (i.e. phone numbers, addresses, etc) that you do not want to be published. 1. Go to the Agendas/Minutes/Video webpage and find the meeting you’d like to submit comments on. Click on the eComment button for your selected meeting. 2. Find the agenda item for which you would like to provide a comment. You can select a specific agenda item/project or provide general comments under the Oral/Written Communications item. 3. Sign in to your SpeakUp Hermosa Account or as a guest, enter your comment in the field provided, provide your name, and if applicable, attach files before submitting your comment. Public Participation Speaker Cards: If you wish to speak during Public Participation, please fill out a speaker card at the meeting. The purpose of the speaker card is to streamline and better organize our public comment process to ensure names of speakers are correctly recorded in the minutes and where appropriate, to provide contact information for staff follow-up. Page 3 City of Hermosa Beach Printed on 10/18/2019 October 22, 2019City Council Regular Meeting Agenda CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL CLOSED SESSION REPORT ANNOUNCEMENTS APPROVAL OF AGENDA PROCLAMATIONS / PRESENTATIONS MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER a)19-0709 INTRODUCTION OF NEW PUBLIC WORKS DIRECTOR MARNELL GIBSON b)19-0704 UPDATE ON STRAND & PIER HOTEL PROJECT c)19-0703 NEW CITY WEBSITE AND DOMAIN CHANGE ROLLOUT 1. New City Website Launch Press Release.pdf 2. New City Website Presentation.pdf Attachments: PUBLIC PARTICIPATION: Although the City Council values your comments, the Brown Act generally prohibits the Council from taking action on any matter not listed on the posted agenda as a business item. 1. ORAL AND WRITTEN COMMUNICATIONS: If you wish to provide public comment, please fill out a speaker card to ensure names of speakers are correctly recorded in the minutes and where appropriate, to provide contact information for staff follow-up. This is the time for members of the public to address the City Council on any items within the Council's jurisdiction not on this agenda, on items on this agenda as to which public comment will not be taken (Miscellaneous Items and Reports – City Council and Other Matters), or to request the removal of an item from the consent calendar. Public comments on the agenda items called Miscellaneous Reports and Other Matters will only be heard at this time. Comments on public hearing items are heard only during the public hearing. Members of the audience may also speak: 1) during discussion of items removed from the Consent Calendar; 2) during Public Hearings; and, 3) during discussion of items appearing under Municipal Matters. Comments from the Page 4 City of Hermosa Beach Printed on 10/18/2019 October 22, 2019City Council Regular Meeting Agenda public are limited to three minutes per speaker. The City Council acknowledges receipt of the written communications listed below. No action will be taken on matters raised in written communications. The Council may take action to schedule issues raised in oral and written communications for a future agenda. Citizens with comments regarding City management or departmental operations are requested to submit those comments to the City Manager. a)19-0701 WRITTEN COMMUNICATION Recommendation:Staff recommends that the City Council receive and file the written communication. Email from Anthony Higgins regarding construction project delaysAttachments: 2. CONSENT CALENDAR: The following more routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless a Council member removes an item from the Consent Calendar. Items removed will be considered under Agenda Item 4, with public comment permitted at that time. a)REPORT 19-0711 MEMORANDUM REGARDING CITY COUNCIL MEETING MINUTES (City Clerk Elaine Doerfling) Recommendation:The City Clerk recommends that the City Council receive and file this memorandum. b)REPORT 19-0689 CHECK REGISTERS (Finance Director Viki Copeland) Recommendation:Staff recommends that the City Council ratify the following check registers. 1. 10-02-19 2. 10-03-19 3. 10-10-19 Attachments: c)REPORT 19-0646 REVENUE REPORT, EXPENDITURE REPORT, AND CIP REPORT BY PROJECT FOR AUGUST 2019, UPDATED JUNE 2019 CIP REPORT BY PROJECT (Finance Director Viki Copeland) Recommendation:Staff recommends that the City Council receive and file the August 2019 Financial Reports and updated June 2019 CIP Report by Project. 1. August 2019 Revenue Report 2. August 2019 Expenditure Report 3. Aug 2019 CIP Report by Project 4. June 2019 CIP Report by Project Updated Attachments: d)REPORT 19-0691 CITY TREASURER’S REPORT AND CASH BALANCE REPORT (City Treasurer Karen Nowicki) Recommendation:The City Treasurer recommends that the City Council receive and file the August 2019 City Treasurer's Report and Cash Balance Report. Page 5 City of Hermosa Beach Printed on 10/18/2019 October 22, 2019City Council Regular Meeting Agenda 1. August 2019 Treasurer's Report 2. August 2019 Cash Balance Report Attachments: e)REPORT 19-0698 CANCELLATION OF CERTAIN CHECKS (City Treasurer Karen Nowicki) Recommendation:The City Treasurer recommends that the City Council approve cancellation of certain checks. f)REPORT 19-0688 ACCEPTANCE OF DONATION OF VEHICLE FROM SIMONE DESIMONE (Finance Director Viki Copeland) Recommendation:Staff recommends that the City Council accept the donation received by the City to be used for purpose noted. g)REPORT 19-0702 PUBLIC WORKS PROJECT STATUS REPORT AS OF OCTOBER 10, 2019 (Acting Public Works Director Lucho Rodriguez) Recommendation:Staff recommends that the City Council receive and file the Public Works Project Status Report as of October 10, 2019. CIP Status Sheet - October 10, 2019.pdfAttachments: h)REPORT 19-0706 ACTION SHEET OF THE PLANNING COMMISSION MEETING OF OCTOBER 15, 2019 (Community Development Director Ken Robertson) Recommendation:Staff recommends that the City Council receive and file the action sheet of the Planning Commission meeting of October 15, 2019. Action Sheet of the October 15, 2019 Planning Commission meetingAttachments: i)REPORT 19-0707 PLANNING COMMISSION TENTATIVE FUTURE AGENDA ITEMS (Community Development Director Ken Robertson) Recommendation:Staff recommends that the City Council receive and file the November 19, 2019 Planning Commission tentative future agenda items. Planning Commission November 19, 2019 Tentative Future AgendaAttachments: j)REPORT 19-0655 POLICE DEPARTMENT MONTHLY CRIME STATISTICS UPDATE (Acting Chief of Police Milton McKinnon) Recommendation:Staff recommends that the City Council receive and file the Police Department Monthly Crime Statistics Update. 1. UCR Offense Definitions 2. July, August, and September 2019 Crime Statistics 3. 10 Year Historical Crime Statistics Attachments: k)REPORT 19-0687 RESOLUTION AMENDING THE MASTER FEE SCHEDULE RELATED TO FINES FOR VIOLATING THE SHORT-TERM Page 6 City of Hermosa Beach Printed on 10/18/2019 October 22, 2019City Council Regular Meeting Agenda VACATION RENTAL ORDINANCE (Community Development Director Ken Robertson) Recommendation:Staff recommends that the City Council adopt the attached resolution, thereby approving an amendment to the master fee schedule related to penalties for short-term vacation rentals. Amendment to Master Fee ResolutionAttachments: l)REPORT 19-0700 REQUEST FOR APPROVAL OF REVISED CLASSIFICATION SPECIFICATION FOR DEPUTY CITY CLERK AND CONTINUE TO ESTABLISH THE POSITION IN THE PROFESSIONAL AND ADMINISTRATIVE EMPLOYEE GROUP (Human Resources Manager Vanessa Godinez) Recommendation:Staff recommends that the City Council: 1. Approve the revised class specification for Deputy City Clerk; and 2. Affirm that the bargaining unit for this classification remains with the Professional and Administrative Employee Group. Deputy City Clerk Class SpecificationAttachments: m)REPORT 19-0690 APPROVAL OF THE FIFTH AMENDMENT TO THE ROTARY CLUB LEASE AGREEMENT FOR USE OF THE ROTARY FACILITY (2521 VALLEY DRIVE) INCLUDING A FOUR-MONTH EXTENSION (Community Resources Manager Kelly Orta) Recommendation:Staff recommends that the City Council approve the fifth amendment to the Rotary Club lease agreement including a four-month extension, to expire February 29, 2020. 1. Rotary Club Lease Agreement 2. First Amendment to the Rotary Club Lease Agreement 3. Second Amendment to the Rotary Club Lease Agreement 4. Third Amendment to the Rotary Club Lease Agreemen 5. Fourth Amendment to the Rotary Lease Agreement 6. Fifth Amendment to the Rotary Club Lease Agreement Attachments: 3. CONSENT ORDINANCES NONE 4. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION * Public comments on items removed from the Consent Calendar. 5. PUBLIC HEARINGS - TO COMMENCE AT 7:30 P.M. a)REPORT 19-0674 PRECISE DEVELOPMENT PLAN 19-2 AND PARKING PLAN 19-2 CITY COUNCIL REVIEW AND RECONSIDERATION OF THE PLANNING COMMISSION DECISION TO DENY A REQUEST FOR A Page 7 City of Hermosa Beach Printed on 10/18/2019 October 22, 2019City Council Regular Meeting Agenda PRECISE DEVELOPMENT PLAN AND PARKING PLAN FOR A SIX-UNIT MOTEL PROJECT BY CONSTRUCTING A NEW THREE-STORY, DETACHED 2,744 SQUARE FOOT COMMERCIAL BUILDING CONTAINING FIVE UNITS AT 70 10TH STREET, TO BE CONSTRUCTED BEHIND THE EXISTING 1,841 SQUARE FOOT SINGLE-FAMILY RESIDENCE WHICH WOULD BE CONVERTED TO AN ADDITIONAL UNIT AND A PARKING PLAN TO ALLOW THE SIX-SPACE PARKING REQUIREMENT TO BE MET WITH FOUR ON-SITE SPACES (INCLUDING ONE TANDEM SPACE) PLUS PAYMENT OF FEES IN-LIEU OF PROVIDING THE TWO SPACES ON-SITE, ON A 4,023 SQUARE FOOT LOT IN THE C-2 (RESTRICTED COMMERCIAL) ZONING DISTRICT AT 70 10th STREET; AND CONSIDERATION OF A MITIGATED NEGATIVE DECLARATION (Community Development Director Ken Robertson) Recommendation:Staff recommends the City Council adopt the attached resolution, to overturn the Planning Commission's denial of the project, and approve Precise Development Plan 19-2 and Parking Plan 19-2 to allow a six-unit motel project by constructing a new three-story, detached 2,744 square foot (sq. ft.) commercial building containing five units, to be constructed behind the existing 1,841 square foot single-family residence which will be converted to an additional unit, and Parking Plan 19-2 to allow the six-space parking requirement to be met with four onsite spaces (including one tandem space) plus payment of fees in-lieu of providing the two spaces onsite, on a 4,023 square foot lot in the C-2 (Restricted Commercial) zoning district at 70 10th Street; and adopt the Mitigated Negative Declaration. 1. Draft PDP and Parking Plan Approval Resolution 2. Proposed Plans 3. Exhibit of Site Parking and Vehicle Access Constraints 4. Planning Commission Denial Resolution No. 19-14 PDP and PARK 5. Planning Commission Denial Resolution No. 18-23 PDP and PARK 6. Planning Commission Action Minutes of August 20, 2019 7. Link to Planning Commission August 20, 2019 Staff Report 8. Planning Commission Action Minutes of June 18, 2019 9. Link to Planning Commission June 18, 2019 Staff Report 10. Public Notice Posters 11. Correspondence from June 18th and August 20th Planning Commission Meetings 12. Correspondence from October 10, 2019 City Council Meeting 13. Link to October 10, 2019 City Council Public Hearing 14. Correspondence from Dean Thomas dated October 16-17, 2019 15. Correspondence from Patricia Miller dated October 17, 2019 Attachments: 6. MUNICIPAL MATTERS Page 8 City of Hermosa Beach Printed on 10/18/2019 October 22, 2019City Council Regular Meeting Agenda a)REPORT 19-0699 AWARD OF CONTRACT TO THE DLR GROUP FOR THE COMPLETION OF THE COMMUNITY THEATRE NEEDS ASSESSMENT AND APPROVE THE APPROPRIATION OF $49,295 TO CIP STUDY 693 TO PROVIDE ADDITIONAL FUNDS TO COMPLETE THE NEEDS ASSESSMENT (Community Resources Manager Kelly Orta) Recommendation:Staff recommends that the City Council: 1. Award the contract to the DLR Group for the completion of the Community Theatre Needs Assessment; and 2. Approve the appropriation of $49,295 to CIP Study 693 from the Capital Improvement Fund to provide the additional funds necessary to complete the needs assessment. 1. Community Theater Needs Assessment RFP (19-06) 2. DLR Group Proposal 3. DLR Group Community Engagement Supplemental Information 4. DLR Group Cost Proposal 5. Professional Services Agreement Attachments: b)REPORT 19-0692 CONSIDERATION OF A HOLIDAY FREE PARKING PROGRAM (Assistant to the City Manager Nico De Anda-Scaia) Recommendation:Staff recommends that the City Council discuss and provide direction on alternatives for a holiday free parking program on citywide commercial zone silver-post meters1. 1. Citywide Silver-Post Meter Map 2019 2. Holiday Meter Bag Design Imprint Attachments: c)REPORT 19-0686 AWARD OF PROFESSIONAL SERVICES AGREEMENTS TO PROVIDE ON-CALL PLAN CHECKING SERVICES (Acting Public Works Director Lucho Rodriguez) Recommendation:Staff recommends that the City Council: 1. Award Professional Services Agreements to M6 Consulting Inc. in an amount not-to-exceed $300,000 to provide on-call plan checking services to the City of Hermosa Beach for three years with the option to extend up to two additional one-year terms; 2. Award Professional Services Agreements to Transtech Engineers, Inc. in an amount not-to-exceed $150,000 to provide on-call plan checking services to the City of Hermosa Beach for three years with the option to extend up to two additional one-year terms; and 3. Authorize the Mayor to execute and the City Clerk to attest the Professional Services Agreement(s) subject to approval by the City Attorney. 1. RFP 19-02 2. M6 Consulting Inc. Proposal and Fee Schedule 3. Transtech Engineers, Inc. Proposal and Fee Schedule 4. Sample Professional Services Agreement Attachments: 7. MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS - CITY COUNCIL a)19-0696 UPDATES FROM CITY COUNCIL AD HOC SUBCOMMITTEES Page 9 City of Hermosa Beach Printed on 10/18/2019 October 22, 2019City Council Regular Meeting Agenda AND STANDING COMMITTEE DELEGATES/ALTERNATES 8. OTHER MATTERS - CITY COUNCIL Requests from Councilmembers for possible future agenda items. No discussion or debate of these requests shall be undertaken; the sole action is whether to schedule the item for consideration on a future agenda. No public comment will be taken. Councilmembers should consider the city's work plan when considering new items. a)19-0710 MAYOR ARMATO REQUESTS STAFF TO RETURN TO COUNCIL WITH A RESOLUTION SUPPORTING THE CITY’S EFFORTS TO ACHIEVE GENDER EQUITY THROUGH ITS WORKFORCE, OPERATIONS, AND SERVICES b)19-0697 TENTATIVE FUTURE AGENDA ITEMS Recommendation:Staff recommends that the City Council receive and file the tentative future agenda items. Tentative Future Agenda.pdfAttachments: ADJOURNMENT Page 10 City of Hermosa Beach Printed on 10/18/2019 October 22, 2019City Council Regular Meeting Agenda FUTURE MEETINGS AND CITY HOLIDAYS CITY COUNCIL MEETINGS: November 12, 2019 - Tuesday - 6:00 PM - Closed Session, 7:00 PM - City Council Meeting November 18, 2019 - Monday - Adjourned Regular Meeting: 6:00 PM - Closed Session and 7:00 PM - City Council Meeting November 21, 2019 - Thursday - Adjourned Regular Meeting: 6:00 PM - Mayor Rotation November 26, 2019 - Tuesday - No Meeting (Re-scheduled to Nov. 18) December 4, 2019 - Wednesday - Adjourned Regular Meeting: 6:00 PM - Study Session December 10, 2019 - Tuesday - No Meeting (Re-scheduled to Dec. 12) December 12, 2019 - Thursday - Adjourned Regular Meeting: 6:00 PM - Closed Session and 7:00 PM - City Council Meeting December 24, 2019 - Tuesday - No Meeting (Dark) BOARDS, COMMISSIONS AND COMMITTEE MEETINGS: November 4, 2019 - Monday - 7:00 PM - Parks and Recreation Advisory Commission Meeting November 19, 2019 - Tuesday - 7:00 PM - Planning Commission Meeting November 20, 2019 - Wednesday - 7:00 PM - Public Works Commission Meeting December 3, 2019 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting December 9, 2019 - Tuesday - 7:00 PM - Planning Commission Meeting CITY OFFICES CLOSED FRIDAY-SUNDAY AND ON THE FOLLOWING DAYS: November 11, 2019 - Monday - Veteran's Day November 28, 2019 - Thursday, Thanksgiving Day December 25, 2019 - Wednesday - Christmas Day January 1, 2020 - Wednesday - New Year's Day (2020) Page 11 City of Hermosa Beach Printed on 10/18/2019 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 19-0709 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 22, 2019 INTRODUCTION OF NEW PUBLIC WORKS DIRECTOR MARNELL GIBSON City of Hermosa Beach Printed on 10/18/2019Page 1 of 1 powered by Legistar™ City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 19-0704 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 22, 2019 UPDATE ON STRAND & PIER HOTEL PROJECT City of Hermosa Beach Printed on 10/18/2019Page 1 of 1 powered by Legistar™ City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 19-0703 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 22, 2019 NEW CITY WEBSITE AND DOMAIN CHANGE ROLLOUT City of Hermosa Beach Printed on 10/18/2019Page 1 of 1 powered by Legistar™ For Immediate Release October 21, 2019 CITY OF HERMOSA BEACH LAUNCHES ENHANCED AND MORE ACCESSIBLE WEBSITE AT NEW ADDRESS: HERMOSABEACH.GOV Site Features Updated Design and Easier Navigation Hermosa Beach, CA –The City of Hermosa plans to officially launch its new enhanced and more accessible website at a new address, HermosaBeach.gov, at the Hermosa Beach City Council meeting on Tuesday, October 22. The new site features easier navigation than the previous site and an updated and more attractive design. “Our new website will increase accessibility of information and services provided by the City by streamlining navigation that reduces the number of clicks needed to reach information,” said Mayor Stacey Armato. “City staff worked hard to analyze past usage of the City’s website and build the new one to make the most frequently searched information readily available. But like any website, we will be constantly updating and improving as we see how the new site is used, and we invite the public to use the survey on the home page of the site to help us identify ways to improve and refine the site.” The new site’s address, HermosaBeach.gov, is consistent with the addresses or URLs used for other cities and governmental entities. Users visiting the old address, HermosaBch.org, will be automatically redirected to the new site. Residents and visitors are encouraged to explore some of the enhanced features after the site “goes live” on Tuesday evening, including: Enjoy Hermosa: A new section of the website has been added that includes information on events and activities and information on local attractions in Hermosa Beach so residents and visitors can enjoy all that Hermosa Beach has to offer. Get in Touch with Us: Contacts are listed on one page, which is also easily accessed from a button on the website’s home page, and each department’s page has contact information near the top of the page, where it is easier to find. Easily Access the Most Frequently Visited Pages: Buttons on the website’s home page take users directly to the most frequently visited pages, including Parks and Recreation Department’s page, agendas and meetings and parking information. Find Information on the City’s Frequently Asked Questions: Want to host an event, find information about your property or learn how to submit a service request? Find answers to many common questions on the City’s expanded Frequently Asked Questions webpage. Stay Connected: Content on the City website is updated when events are scheduled, projects move forward and job opportunities are posted. The City has re-organized its e-notifications so users can go to one page to sign up to receive City news, project updates, job opportunities and the City’s monthly eNewsletter. Get the Latest News and Events: The website’s home page has three tabs to easily access the schedule for public meetings, upcoming community events and the latest news from the City. While the new site is designed to be mobile friendly, please note that the site will display differently on different smart phones, and some older features may not display properly on a phone. It is also designed to accommodate those with hearing and vision impairments who have assistive technology. However, historical documents may not be compatible with assistive technologies. About Hermosa Beach Founded in 1907, Hermosa Beach is a thriving community of some 20,000 residents. Located on the southern end of the Santa Monica Bay in Los Angeles County, with beaches ranked among the best in the world, Hermosa Beach has been recognized for its work to highlight Southern California beach culture, foster a vibrant local economy and protect coastal and environmental resources. To learn more about Hermosa Beach, please visit the City website: http://www.hermosabeach.gov/. Or keep up with Hermosa Beach news and events through social media channels: #### THE CITY OF HERMOSA BEACH ’S WEBSITE IS CHANGING FROM TO www.HermosaBch.org www.HermosaBeach.gov A LITTLE HISTORY… HERMOSABCH.ORG HAS BEEN THE CITY’S WEBSITE SINCE 2011 AND IS NO LONGER SUPPORTED THE CITY CONTRACTED WITH VISION TO UPGRADE ITS WEBSITE GRANICUS ACQUIRED VISION IN 2018 AND IS THE PROVIDER FOR OTHER LOCAL WEBSITES INCLUDING MANHATTAN BEACH, REDONDO BEACH & TORRANCE, AS WELL AS THE CITY’S AGENDA MANAGEMENT & SPEAKUP HERMOSA SOFTWARE WHAT’S IMPROVED? NAVIGATION ACCESSIBLITY SERVICE-FOCUSED VS. CITY DEPARTMENT FOCUSED -ACCESS POPULAR SERVICES AND INFORMATION IN TWO CLICKS OR LESS Top 15 Most Popular Webpages July 2018 to June 2019 #Page Title Page Views 1 Official City Website 191,276 2 Parking Ticket 53,590 3 Calendar of Events 50,193 4 Agendas / Minutes / Video 23,330 5 Employment 19,565 6 Register for Classes 17,607 7 Search 17,493 8 I Want To...14,581 9 Police Department 13,690 10 Contact Us 13,415 11 Job Opportunities 13,208 12 Public Parking 12,335 13 Site Map 11,875 14 Calendar of Events: Movies at the Beach 11,782 15 Parking Permit (Residential)11,693 TOTAL HITS (TOP 15 PAGES):475,633 TOTAL HITS (ALL PAGES):934,054 MOBILE COMPATIBILITY –40% OF SITE TRAFFIC MOBILE PHONETABLETDESKTOP YOU ARE INVITED!!! PLEASE VISIT WWW.HERMOSABEACH .GOV TELL US WHAT YOU THINK –ONLINE SURVEY LINK IS ON OUR HOMEPAGE CITY E-MAIL ADDRESS CHANGESONTHEWEEKOF11/4/19, ALL CITY E-MAILADDRESSES(@HERMOSABCH.ORG) INCLUDING POLICE (@HERMOSAPOLICE.ORG ) WILL CHANGE TO @HERMOSABEACH .GOV FOR EXAMPLE: NDEANDA@HERMOSABCH.ORG WILL CHANGE TO NDEANDA@HERMOSABEACH .GOV OLD E-MAIL ADDRESSES WILL CONTINUE TO WORK FOR THEFORSEEABLEFUTUREASTHECITYUPDATESITSBUSINESS CARDS, WEBSITE LINKS, DOCUMENTS AND OTHER ITEMSAFFECTEDBYOURDOMAINNAMECHANGE. City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 19-0701 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 22, 2019 WRITTEN COMMUNICATION Recommended Action: Staff recommends that the City Council receive and file the written communication. Attachments: Email from Anthony Higgins dated October 7, 2019 City of Hermosa Beach Printed on 10/18/2019Page 1 of 1 powered by Legistar™ From: tony higgins <tony.higgins123@gmail.com> Sent: Monday, October 7, 2019 11:12 AM To: Ann Yang <anny@hermosabch.org> Subject: Fwd: Public Notice re 2700 Manhattan project extension Dear Ms Yang Please include the attached as a written communications to the city council open session. Thank you. Begin forwarded message: From: tony higgins <tony.higgins123@gmail.com> Date: October 7, 2019 at 11:08:37 AM PDT To: citycouncil@hermosabch.org Cc: suja@hermosabch.org Subject: Fwd: Public Notice re 2700 Manhattan project extension Dear City Council. Re: construction project delays I believe city has a significant problem with residential and commercial construction projects often taking 3-5 years to complete. The project just 30ft from my open windows has been going on for at least 4 years. The attached public hearing notice from Ken Robertson regarding an extension for the 2700 Manhattan project (aka 5 corners black hole) also illustrates this point. As an example, whether it’s 2 people hammering away on a plywood-drum for 2 months or 10 people hammering for 2 weeks the noise disturbance to the neighborhood is roughly the same. 2 weeks is better. Timely completion matters to residents. Far too many projects are taking 3-5 years+ to complete. Is there a way that performance bonds can be required and keyed to project phases like demolition, framing, etc., to incentivize timely completion of each major phase of the construction. These performance bonds would be forfeited if the contractor applies for an extension. Any extension would require another performance bond at say double the value. It’s time for the city to get serious about project timeline over-runs and start to look out for residents interests in a meaningful and substantial way. Thank you Anthony Higgins Begin forwarded message: From: Gary Mammet <gary@mammet.net> Date: October 5, 2019 at 4:22:06 PM PDT To: tony higgins <tony.higgins123@gmail.com> Subject: Public Notice FYI Endless Project is perfect example for a Performance Bond City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 19-0711 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 22, 2019 MEMORANDUM REGARDING CITY COUNCIL MEETING MINUTES (City Clerk Elaine Doerfling) Recommended Action: The City Clerk recommends that the City Council receive and file this memorandum. Due to staffing shortages and illness in the City Clerk’s office, there are no Council minutes to present this evening for approval. Respectfully Submitted by: Elaine Doerfling, City Clerk Noted: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 10/18/2019Page 1 of 1 powered by Legistar™ City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 19-0689 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 22, 2019 CHECK REGISTERS (Finance Director Viki Copeland) Recommended Action: Staff recommends that the City Council ratify the following check registers. Attachments: 1.Check Register 10/2/19 2.Check Register 10/3/19 3.Check Register 10/10/19 Respectfully Submitted by: Viki Copeland, Finance Director Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 10/18/2019Page 1 of 1 powered by Legistar™ 10/02/2019 Check Register CITY OF HERMOSA BEACH 1 3:33:41PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 93003 10/2/2019 PETTY CASH PO 34115 PETTY CASH/JUN19-SEP1918547 001-1201-4305 77.58 001-1201-4315 69.87 001-2101-4305 129.45 001-2101-4317 35.97 001-3302-4201 26.20 001-3302-4305 21.56 001-4202-4304 86.03 001-4202-4317 41.28 001-4601-4305 38.25 001-4601-4308 71.73 001-4601-4317 141.54 715-2101-4311 11.01 715-3104-4311 26.21 715-4206-4309 86.06 001-2101-4305 36.66 001-2024 41.18 001-4202-4317 47.27 Total : 987.8518547 93004 10/2/2019 POSTMASTER 34128 BALLOT MEASURE POSTAGE18447 001-1202-4201 2,295.00 Total : 2,295.0018447 Bank total : 3,282.85 2 Vouchers for bank code :boa 3,282.85Total vouchers :Vouchers in this report 2 2b (1) 10/02/2019 Check Register CITY OF HERMOSA BEACH 2 3:33:41PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount "I hereby certify that the demands or claims covered by the checks listed on pages 1 to 2 inclusive, of the check register for 10/2/19 are accurate funds are available for payment, and are in conformance to the budget." By Finance Director Date 10/2/19 10/03/2019 Check Register CITY OF HERMOSA BEACH 1 6:30:14PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 93005 10/3/2019 AMERICAN GUARD SERVICES, INC. 223726 CROSSING GUARD SERVICES/AUG1920685 001-2102-4201 422.10 Total : 422.1020685 93006 10/3/2019 AQUA FLO SI1422101toSI430199 LANDSCAPING/IRRIGATION SUPPLIES/SEP1909366 301-8699-4201 845.28 301-8609-4201 630.04 Total : 1,475.3209366 93007 10/3/2019 AT&T 000013625453 PD COMPUTER CIRCUITS 8/13/19-9/12/1900321 001-2101-4304 138.35 Total : 138.3500321 93008 10/3/2019 ATHENS SERVICES 6338520 CITYWIDE PORTER SERVICES/FEB1916660 001-2024 28,612.81 CITYWIDE PORTER SERVICES/JUL197042422 001-3301-4201 10,581.08 001-3104-4201 15,877.58 001-3304-4201 1,457.95 001-6101-4201 1,554.59 CITYWIDE STEAM CLEANING/JUL197042422A 001-3301-4201 3,416.27 001-3104-4201 570.97 001-3304-4201 213.85 CITYWIDE STEAM CLEANING/JUL197042422B 001-3301-4201 5,544.40 Total : 67,829.5016660 93009 10/3/2019 BENNET-BOWEN & LIGHTHOUSE INC 3001518 SIGNAL BAR KIT FOR TRUCK NO. 7413815 715-4204-5403 451.14 Total : 451.1413815 93010 10/3/2019 CONTINENTAL MAPPING SERVICE 080919 500' NOTICE/PCH/PIER/10TH/AUG1920398 001-4101-4201 3,000.00 300' NOTICE/820 9TH ST/AUG19083019 001-4101-4201 550.00 PUBLIC NOTICES/40 HERMOSA/421 MONTEREY090619 001-4101-4201 1,550.00 2b (2) 10/03/2019 Check Register CITY OF HERMOSA BEACH 2 6:30:14PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 93010 10/3/2019 (Continued)CONTINENTAL MAPPING SERVICE20398 200' NOTICE/SHORT-TERM VAC RENTALS/AUG1981519 001-4101-4201 6,000.00 Total : 11,100.0020398 93011 10/3/2019 COUNTY OF LOS ANGELES C0009143 FIRE PROTECTION SERVICES/OCT1920781 001-2202-4251 448,689.00 180-2202-4251 3,589.00 001-2202-5601 30,306.00 001-2202-4111 10,630.00 Total : 493,214.0020781 93012 10/3/2019 CPCA, CA POLICE CHIEFS ASSOC PO 34132 CPCA MEMBERSHIP RENEWAL00480 001-2101-4315 695.00 Total : 695.0000480 93013 10/3/2019 FEDERAL EXPRESS CORP 6-750-94487 MAT REQ 768300/OVERNIGHT TO CANON01962 001-1203-4201 70.91 Total : 70.9101962 93014 10/3/2019 FRONTIER 310-372-6186-0831895 2ND FL CITY HALL CANON FAX 9/16-10/15/1919884 001-1121-4304 11.66 001-1141-4304 11.66 001-1201-4304 11.66 001-1202-4304 11.66 001-1203-4304 11.67 Total : 58.3119884 93015 10/3/2019 GOLDEN TOUCH CLEANING, INC.66405 JANITORIAL/CITY-OWNED BLDGS/JUL1920627 001-4204-4201 9,111.00 JANITORIAL/CITY-OWNED BLDGS/AUG1966485 001-4204-4201 9,111.00 Total : 18,222.0020627 93016 10/3/2019 GRAINGER 9278005625 MAT REQ 586975/AMBER BEACON LIGHTS (2)10836 715-4204-5403 226.16 AMBER LIGHT BEACONS FOR NEW TRUCKS~9283506054 715-4204-5403 339.24 REQ 987316/CLARK FIELD URINAL PARTITION9297559370 001-4204-4309 173.34 10/03/2019 Check Register CITY OF HERMOSA BEACH 3 6:30:14PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 738.74 93016 10/3/2019 GRAINGER10836 93017 10/3/2019 IPS GROUP INC 43776 PARKING METER WIRELESS/CC FEES/19-2019314 001-3305-4201 1,091.56 001-3304-4201 1,731.00 001-3302-4201 11,762.81 PARKING METER WIRELESS/CC FEES/19-2044622 001-3305-4201 481.67 001-3304-4201 1,167.73 001-3302-4201 11,177.79 Total : 27,412.5619314 93018 10/3/2019 K.C. EQUIPMENT, INC.01.a PROSPECT AVE ADA IMPROVE/MAY19-JUL1921470 140-8687-4201 66,170.35 PROSPECT AVE ADA IMPROVE/MAY19-JUL1901.b 140-8691-4201 63,700.35 Total : 129,870.7021470 93019 10/3/2019 LA CO SHERIFFS DEPARTMENT 200616VL MAT REQ 768461/PRISONER MEALS/AUG1900151 001-2101-4306 177.16 Total : 177.1600151 93020 10/3/2019 LAURA MECOY COMMUNICATIONS LLC 7-2019 PUBLIC INFORMATION OFFICER/JUL1920347 001-1201-4201 6,000.00 PUBLIC INFORMATION OFFICER/AUG198-2019 001-1201-4201 6,000.00 Total : 12,000.0020347 93021 10/3/2019 LIEBERT CASSIDY WHITMORE 1478989 SOBAY EMPLOY RELATIONS CONSORT MEMBER02175 001-1203-4315 3,450.00 001-1203-4315 100.00 Total : 3,550.0002175 93022 10/3/2019 LOS ANGELES NEWS GROUP 0011304581 MAT REQ 868992/CLASSIFIED/LEGAL AD19623 001-1121-4305 400.00 Total : 400.0019623 93023 10/3/2019 LOS ANGELES, CITY OF 94 PAG20000012 COMMUTER EXPRESS ROUTE 438 18/1906603 001-2024 36,713.88 10/03/2019 Check Register CITY OF HERMOSA BEACH 4 6:30:14PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 36,713.88 93023 10/3/2019 LOS ANGELES, CITY OF06603 93024 10/3/2019 MCCORMICK AMBULANCE 234149 AMBULANCE TRANSPORTS/AUG1920898 001-1201-4201 29,160.00 Total : 29,160.0020898 93025 10/3/2019 MINUTEMAN PRESS 25846 100 BUDGET-IN-BRIEF PAMPHLETS12055 001-1202-4201 108.00 001-1202-4201 10.26 Total : 118.2612055 93026 10/3/2019 MOTOROLA SOLUTIONS, INC 16064158 8 FLOOR MONITOR RADIOS21209 001-1201-4251 12,834.41 001-1201-4251 1,096.15 Total : 13,930.5621209 93027 10/3/2019 OFFICE DEPOT 340188194001 MAT REQ 773808/IPAD STYLUS PENS (2)13114 001-4601-4305 87.58 MAT REQ 773774/OFFICE SUPPLIES340631216001 001-1202-4305 60.21 MAT REQ 773774/STAPLERS (2)340647938001 001-1208-4305 46.81 001-1202-4305 16.46 REQ 773775/POCKET FILES FOR A/P CHECKS343073863001 001-1202-4305 74.21 MAT REQ 773832/OFFICE SUPPLIES371297411001 001-4601-4305 74.41 MAT REQ 987318/USB DRIVES (5)373301060001 001-4202-4305 43.75 MAT REQ 987318/SHARPIES/AIR FRESHENER373301496001 001-4202-4305 18.75 MAT REQ 773320/OFFICE SUPPLIES373337049001 001-2101-4305 60.93 MAT REQ 773834/OFFICE SUPPLIES373380724001 001-4601-4305 96.31 MAT REQ 773833/LANYARDS/INDEX CARDSTOCK374045417001 001-4601-4305 59.09 REQ 773322/BINDER CLIPS/KEYBOARD/MOUSE374235560001 001-2101-4305 79.54 10/03/2019 Check Register CITY OF HERMOSA BEACH 5 6:30:14PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 93027 10/3/2019 (Continued)OFFICE DEPOT13114 MAT REQ 987326/FLOOR MATS (2)374586102001 001-4202-4305 76.63 MAT REQ 773779/OFFICE SUPPLIES376475699001 001-1202-4305 21.33 001-1208-4305 170.62 MAT REQ 773836/MAGNETIC CALENDAR BOARD376747717001 001-4601-4305 56.70 MAT REQ 773836/BOOKENDS376749771001 001-4601-4305 36.89 MAT REQ 773323/NOTEBOOKS/MEMO BOOKS377490812001 001-2101-4305 26.86 MAT REQ 773323/USB STICKS (6)377500562001 001-2101-4305 72.20 REQ 773325/JAIL/RECORDS/HAND SANITIZER380324006001 001-2101-4305 88.30 MAT REQ 773837/PENCIL SHARPENERS (10)380597506001 001-4601-4305 14.13 MAT REQ 773837/LANYARDS/PENS380599569001 001-4601-4305 52.03 MAT REQ 773326/OFFICE SUPPLIES381806491001 001-2101-4305 93.56 Total : 1,427.3013114 93028 10/3/2019 OHD, LLP 65353 ANNUAL RESPIRATOR CALIBRATION/MAINT20409 001-2101-4201 810.00 Total : 810.0020409 93029 10/3/2019 PEP BOYS 8141071082 to 826 VEHICLE REPAIR/MAINT SUPPLY 8/26-9/25/1900608 715-2101-4311 185.13 715-3104-4311 140.32 715-3302-5403 107.31 Total : 432.7600608 93030 10/3/2019 PROSUM TECHNOLOGY SERVICES SIN021648 IT SUPPORT SERVICES/SEP1911539 715-1206-4201 15,046.00 IT SUPPORT SERVICES/OCT19SIN022053 715-1206-4201 15,046.00 10/03/2019 Check Register CITY OF HERMOSA BEACH 6 6:30:14PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 30,092.00 93030 10/3/2019 PROSUM TECHNOLOGY SERVICES11539 93031 10/3/2019 RED SECURITY GROUP, LLC 58684 MAT REQ 586960/EXPLORER #30 RE-KEY13255 715-2101-4311 45.00 MAT REQ 987329/VALLEY PARK RE-KEY59327 001-4204-4201 112.14 Total : 157.1413255 93032 10/3/2019 SAFEWAY INC VONS 431839-082619-2110 MAT REQ 773826/SENIOR CENTER SMALL CUPS16425 001-4601-4328 4.37 MAT REQ 773827/EMPLOYEE BBQ/ICE432687-082819-2110 001-1203-4102 13.12 COMMISSIONER APPRECIATION GREETING CARD434514-090319-2110 001-4601-4305 8.71 MAT REQ 987455/DAY CAMP SNACKS722335-082319-2110 001-4601-4308 14.10 REQ 987452/PARK PROG CLEANING SUPPLIES722372-091019-2110 001-4601-4308 65.91 MAT REQ 773829/EMPLOYEE BBQ SUPPLIES724572-082719-2110 001-1203-4102 34.83 MAT REQ 586906/STAFF MEETING/SANDWICHES801023-082119-2110 001-4601-4317 13.47 MAT REQ 773828/EMPLOYEE BBQ SUPPLIES804836-082819-2110 001-1203-4102 49.02 Total : 203.5316425 93033 10/3/2019 SAGECREST PLANNING AND ENVIRON 1521 ON-CALL PLANNING SERVICES/AUG1921406 001-4101-4201 5,170.00 Total : 5,170.0021406 93034 10/3/2019 SHOETERIA 0144722-IN MAT REQ 686992/DEHAVEN/BOOTS20539 001-4202-4314 125.00 Total : 125.0020539 93035 10/3/2019 SIGNVERTISE 8910/Mat Req 549875 PANCAKE BREAKFAST BANNER INSTALL/REMOVE09491 001-4202-4201 310.04 Total : 310.0409491 93036 10/3/2019 SITEONE LANDSCAPE SUPPLY 93988811-001 MAT REQ 668215/LANDSCAPING SUPPLIES19829 001-6101-4309 1,017.57 10/03/2019 Check Register CITY OF HERMOSA BEACH 7 6:30:14PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 93036 10/3/2019 (Continued)SITEONE LANDSCAPE SUPPLY19829 MAT REQ 668216/LANDSCAPING SUPPLIES94058664-001 001-6101-4309 149.25 MAT REQ 987202/LANDSCAPING SUPPLIES94580709-001 301-8609-4201 977.90 Total : 2,144.7219829 93037 10/3/2019 SMART & FINAL 3220630016743 REQ 773329/JAIL & BRIEFING ROOM SUPPLIES00114 001-2101-4306 58.85 001-2101-4305 58.85 REQ 768455/JAIL & BRIEFING ROOM SUPPLIES3220630017391 001-2101-4306 35.69 001-2101-4305 35.69 MAT REQ 987453/COMM MOVIE NIGHT SUPPLIES3220630028048 001-4601-4308 76.70 MAT REQ 773839/DODGER EXCURSION BAGS3220630028049 001-4601-4308 38.44 REQ 549838/9-11 MEMORIAL REFRESHMENTS3220630048604 001-1201-4305 78.12 MAT REQ 549840/COUNCIL MEETING SUPPLIES3220630049281 001-1101-4305 124.40 MAT REQ 987451/PARK PROGRAM SNACKS3220630051562 001-4601-4308 271.14 Total : 777.8800114 93038 10/3/2019 SOUTH BAY FORD FOW629234 REQ 586982/BATTERY TERMINAL/VEHICLE 2710532 715-2101-4311 37.07 MAT REQ 586988/SHAFT/ARM/VEHICLE HB8FOW630122 715-2101-4311 415.70 MAT REQ 586989/ARM/VEHICLE HB8FOW630140 715-2101-4311 172.33 MAT REQ 586990/NUT/VEHICLE HB8FOW630280 715-2101-4311 4.04 Total : 629.1410532 93039 10/3/2019 SOUTHERN CALIFORNIA EDISON CO 2-01-414-1071 ELECTRICITY/SEP1900159 001-4204-4303 3,702.78 105-2601-4303 236.89 ELECTRICITY/AUG19-SEP192-01-414-2152 10/03/2019 Check Register CITY OF HERMOSA BEACH 8 6:30:14PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 93039 10/3/2019 (Continued)SOUTHERN CALIFORNIA EDISON CO00159 001-6101-4303 1,795.14 ELECTRICITY/SEP192-01-414-3747 105-2601-4303 19.26 ELECTRICITY/AUG19-SEP192-01-414-4281 105-2601-4303 207.15 ELECTRICITY/SEP192-01-414-5106 001-3104-4303 975.75 ELECTRICITY/SEP192-23-725-4420 001-4204-4303 7,155.58 ELECTRICITY/SEP192-39-985-7812 001-4204-4303 1,626.33 Total : 15,718.8800159 93040 10/3/2019 SPECTRUM BUSINESS 0046247092419 CITY HALL/CABLE/OCT1920236 715-4204-4201 105.22 PD COMPUTER CIRCUITS/OCT190352413902219 001-2101-4304 271.46 Total : 376.6820236 93041 10/3/2019 SUNSTATE EQUIPMENT COMPANY 8078462-001 LIFT RENTAL/PIER PLAZA LIGHT INSTALL~14019 301-8609-4201 1,565.26 Total : 1,565.2614019 93042 10/3/2019 SWANK MOTION PICTURES, INC.RG 2744399 COMM MOVIE NIGHT LICENSING/RENTAL20081 001-4601-4308 423.00 Total : 423.0020081 93043 10/3/2019 TEAK WAREHOUSE INC INV-21224 MEMORIAL BENCH FOR SCOTT A. MOLINARI15040 001-6101-5402 827.00 Total : 827.0015040 93044 10/3/2019 T-MOBILE Account 946625962 PD/CSOS/CELL PHONES/SEP1919082 001-2101-4304 197.60 001-3302-4304 39.30 YARD/CELL PHONES/HOTSPOTS/SEP19Account 954297746 001-4202-4304 285.08 Total : 521.9819082 93045 10/3/2019 TURBODATA SYSTEMS, INC.30667 WIRELESS FEES FOR PARKING CITATION WRITE20670 10/03/2019 Check Register CITY OF HERMOSA BEACH 9 6:30:14PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 93045 10/3/2019 (Continued)TURBODATA SYSTEMS, INC.20670 001-3302-4201 1,250.00 TICKET WRITER WIRELESS FEES/SEP1930832 001-3302-4201 1,250.00 Total : 2,500.0020670 93046 10/3/2019 US BANK 5470091 '15 LEASE REVENUE BOND ADMIN FEE19648 001-1202-4201 1,150.00 Total : 1,150.0019648 93047 10/3/2019 VERIZON WIRELESS LA 9838210923 PD TRUNK MODEMS/SEP1903209 001-2101-4304 418.11 Total : 418.1103209 93048 10/3/2019 WITTMAN ENTERPRISES LLC 1906062 (PO 14587)AMBULANCE TRANSPORT BILLING/JUN1913359 001-2024 3,665.85 Total : 3,665.8513359 93049 10/3/2019 YOUNG, DONALD CURTIS PO 34122 INSTRUCTOR PAYMENT/CLASSES 8389-9015815 001-4601-4221 784.00 Total : 784.0015815 93050 10/3/2019 YOUNGBLOOD AND ASSOCIATES, ERVIN L 3976A EMPLOYEE BACKGROUND POLYGRAPH/SEP1919574 001-2101-4201 350.00 Total : 350.0019574 93051 10/3/2019 ZEIGLER, LIZ TR 806 PER DIEM/CMRTA ANNUAL CONFERENCE17704 001-1204-4317 35.00 Total : 35.0017704 93052 10/3/2019 ZUMAR INDUSTRIES INC 84683/Mat Req 773631 7 CONCRETE BUMPERS WITH PINS (4 FOOT)01206 001-3104-4309 899.87 4 AHEAD SIGNS84846/Mat Req 773636 001-3104-4309 132.50 4 STREET NAME SIGNS/19TH CT/34TH/19TH ST84968/Mat Req 773595 001-3104-4309 486.70 12 NO PUBLIC ALCOHOL CONSUMPTION SIGNS84976/Mat Req 773637 001-3104-4309 404.93 4 STREET SIGNS FOR INVENTORY84977/Mat Req 773638 001-3104-4309 330.32 10/03/2019 Check Register CITY OF HERMOSA BEACH 10 6:30:14PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 93052 10/3/2019 (Continued)ZUMAR INDUSTRIES INC01206 15 PERFORATED TUBES85011/Mat Req 773648 001-3104-4309 725.17 20 PERFORATED TUBES85012/Mat Req 773649 001-3104-4309 847.84 3 STREET NAME SIGNS/VISTA/33RD/CREST85394/Mat Req 773639 001-3104-4309 829.46 3 STREET NAME SIGNS/CREST/34TH/CREST85395/Mat Req 773640 001-3104-4309 829.46 3 STREET NAME SIGNS/GOLDEN/PRIVATE/10TH85396/Mat Req 773642 001-3104-4309 829.46 3 STREET NAME SIGNS/15TH/BEACH/AUBREY85397/Mat Req 773641 001-3104-4309 829.46 3 STREET NAME SIGNS/ARDMORE/6TH/PCH85398/Mat Req 773647 001-3104-4309 829.46 3 STREET NAME SIGNS/35TH/26TH/HERMOSA85399/Mat Req 773645 001-3104-4309 829.46 3 STREET SIGNS/AVIATION/GOLDEN/PRIVATE85400/Mat Req 773646 001-3104-4309 934.46 3 STREET NAME SIGNS/33RD/CREST/34TH85401/Mat Req 773644 001-3104-4309 829.46 3-HOUR PARKING METER SIGNS (30)85524/Req 987102 001-3104-4309 450.31 Total : 11,018.3201206 660258110 9/24/2019 SOCAL GAS 10/3/19 Check Run GAS/CITY-OWNED BUILDINGS/AUG1900170 001-4204-4303 118.28 Total : 118.2800170 Bank total : 929,500.36 49 Vouchers for bank code :boa 929,500.36Total vouchers :Vouchers in this report 49 10/03/2019 Check Register CITY OF HERMOSA BEACH 11 6:30:14PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount "I hereby certify that the demands or claims covered by the checks listed on pages 1 to 11 inclusive, of the check register for 10/3/19 are accurate funds are available for payment, and are in conformance to the budget." By Finance Director Date 10/3/19 10/10/2019 Check Register CITY OF HERMOSA BEACH 1 5:35:56PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 93053 10/10/2019 ADOBE INC.1072339878 ACROBAT PRO/PHOTOSHOP/CREATIVE CLOUD21471 715-1206-4201 5,878.68 Total : 5,878.6821471 93054 10/10/2019 AT&T 248 134-9454 462 8 PD WHITE PAGES LISTING/OCT1900321 001-2101-4304 13.98 PD COMPUTER CIRCUITS/OCT19960 461-1985 555 7 001-2101-4304 108.64 Total : 122.6200321 93055 10/10/2019 B&B GLOBAL HOLDINGS LLC PO 34129 INSTRUCTOR PAYMENT/CLASSES 8497/850220897 001-4601-4221 840.00 Total : 840.0020897 93056 10/10/2019 BEACH GIRL PROPERTIES LLC 246 PARKING METERS - 70 14TH STREET/SEP1916371 001-3842 650.00 PARKING METERS - 70 14TH STREET/OCT19247 001-3842 650.00 Total : 1,300.0016371 93057 10/10/2019 BEACH REPORTER, THE Account 5102875 VETERANS MEMORIAL EVENT AD/NOV1912562 001-2120 804.00 Total : 804.0012562 93058 10/10/2019 BELL, MICHAEL 6501 VETERAN MEMORIAL EVENT/SOUND/CHAIRS14647 001-2120 999.00 Total : 999.0014647 93059 10/10/2019 BRAUN LINEN SERVICE 1565265 thru 1569870 PRISONER LAUNDRY/SEP1900163 001-2101-4306 194.15 Total : 194.1500163 93060 10/10/2019 BURKE, WILLIAMS & SORENESEN 244624 LEGAL SRVCS/LABOR NEGOTIATIONS/JUL1920054 001-1203-4201 5,605.00 LEGAL SRVCS/LABOR NEGOTIATIONS/AUG19245717 001-1203-4201 10,311.12 Total : 15,916.1220054 93061 10/10/2019 CALBO 12852 CALBO MEMBERSHIP 2019-202001037 2b (3) 10/10/2019 Check Register CITY OF HERMOSA BEACH 2 5:35:56PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 93061 10/10/2019 (Continued)CALBO01037 001-4201-4315 215.00 Total : 215.0001037 93062 10/10/2019 CANON BUSINESS SOLUTIONS, INC 4030112372 COPIER USAGE 4/10/19-7/9/1910838 715-2024 2,293.58 PW ADMIN COPIER USAGE/MAY19-AUG194030159257 715-1208-4201 255.39 RECORDS COPIER USAGE/JUN19-AUG194030296950 715-2101-4201 98.56 DETECTIVE COPIER USAGE JUN19-SEP194030427051 715-2101-4201 612.43 Total : 3,259.9610838 93063 10/10/2019 CAPRCBM PO 34164 MEMBERSHIP RENEWAL 7/1/19-6/30/2011088 001-4601-4315 225.00 Total : 225.0011088 93064 10/10/2019 CDWG TRJ7072 ENGINEERING/APPLE IMAC HARD DRIVE09632 715-1206-5402 2,181.00 715-1206-5402 206.63 ENGINEERING/APPLECARE FOR HARD DRIVETRM3086 715-1206-5402 159.00 YARD/HP MULTI-FUNCTION PRINTERTTT1623 715-4202-5402 3,491.03 715-4202-5402 331.65 SUBSTATION NETWORK/ARUBA SWITCHTVD8533 001-8674-4201 787.96 001-8674-4201 73.44 YARD PRINTER/HARDWARE SUPPORT/3 YEARSTVR6595 715-4202-5402 1,049.00 Total : 8,279.7109632 93065 10/10/2019 CLARK, GARY A Parcel 4186-006-004 STREET LIGHT & SEWER TAX REBATE21546 001-6871 121.69 105-3105 24.61 Total : 146.3021546 93066 10/10/2019 COMPLETES PLUS 01ZL4799 & 01ZL9755 VEHICLE MAINT/REPAIR PARTS/SEP1909436 10/10/2019 Check Register CITY OF HERMOSA BEACH 3 5:35:56PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 93066 10/10/2019 (Continued)COMPLETES PLUS09436 715-2101-4311 89.28 715-3302-4311 78.54 Total : 167.8209436 93067 10/10/2019 CSULB PO 34166 HIGGINS/MENTAL HEALTH DECISION-MAKING03175 001-2101-4317 146.00 Total : 146.0003175 93068 10/10/2019 DPN SYSTEMS 19-007-A STAFF CPR/AED TRAINING 09/12/201916829 001-1201-4317 420.00 HBCERT VOLUNTEER CPR/AED/FIRST AID TRAIN19-008-A 001-1201-4317 510.00 Total : 930.0016829 93069 10/10/2019 DRUNK BUSTERS OF AMERICA, LLC 24858 IMPAIRMENT GOGGLE FOR PEDAL KART20602 001-3302-4305 89.00 Total : 89.0020602 93070 10/10/2019 DUNCAN SOLUTIONS, INC.DS0000003834 PARKING CITATION PAYMENT FEES/AUG1920668 001-1204-4201 6,656.14 Total : 6,656.1420668 93071 10/10/2019 EBS GENERAL ENGINEERING INC 54635 PCH AT PIER & PROSPECT/ADA CURBS/AUG1921337 150-8185-4201 79,296.50 Total : 79,296.5021337 93072 10/10/2019 FAULK, EVERETT TR 804 PER DIEM/IACP CONFERENCE14832 001-2101-4317 250.00 Total : 250.0014832 93073 10/10/2019 FEDERAL EXPRESS CORP 6-758-47493 OVERNIGHT/RTI EASEMENT AGREEMENT~01962 001-2108 48.55 Total : 48.5501962 93074 10/10/2019 FIRST CALL STAFFING, INC.00709-165522 PW MGMT ANALYST TEMP W/E 9/15/1906344 001-4202-4112 1,622.40 PW MGMT ANALYST TEMP W/E 9/22/1900709-165585 001-4202-4112 1,664.00 PW MGMT ANALYST TEMP W/E 9/29/1900709-165644 10/10/2019 Check Register CITY OF HERMOSA BEACH 4 5:35:56PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 93074 10/10/2019 (Continued)FIRST CALL STAFFING, INC.06344 001-4202-4112 1,664.00 Total : 4,950.4006344 93075 10/10/2019 FRANCO, MATTHEW TR 792 PER DIEM/IACP CONFERENCE20265 001-2101-4317 250.00 Total : 250.0020265 93076 10/10/2019 FRONTIER 310-318-0113-1203155 EOC ANALOG LINES/OCT1919884 715-1206-4304 1,219.41 CASHIER TAPS LINE/OCT19310-318-8751-0128095 001-1204-4304 57.15 Total : 1,276.5619884 93077 10/10/2019 GENERAL INDUSTRIAL SUPPLY 1171786-01 MAT REQ 987108/WHITE MARKING PAINT15406 001-3104-4309 55.85 Total : 55.8515406 93078 10/10/2019 GERRY'S PLUMBING PO 34067 COMM CTR HEATER TROUBLESHOOTING13701 001-2024 500.00 Total : 500.0013701 93079 10/10/2019 GOVERNMENT TAX SEMINARS, LLC PO 34157 NEWKIRK/SEMINAR REGISTRATION21541 001-1202-4317 430.00 Total : 430.0021541 93080 10/10/2019 GRAINGER 9309428093 MAT REQ 987339/GRAFFITI WIPES10836 001-3104-4309 32.76 Total : 32.7610836 93081 10/10/2019 HAJOCA CORPORATION S156756409.001to9474 PLUMBING SUPPLIES/SEP1913330 001-4204-4309 277.54 301-8699-4201 773.93 Total : 1,051.4713330 93082 10/10/2019 HERMOSA ANIMAL HOSPITAL Mat Req 768462 EMERGENCY VET SERVICES/OPOSSUM/SEP1900322 001-3302-4201 45.00 EMERGENCY VET SERVICES/BIRD/SEP19Mat Req 768464 001-3302-4201 45.00 10/10/2019 Check Register CITY OF HERMOSA BEACH 5 5:35:56PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 90.00 93082 10/10/2019 HERMOSA ANIMAL HOSPITAL00322 93083 10/10/2019 HERMOSA AUTOMOTIVE INC 45186 MAT REQ 586987/VEHICLE HB8 ALIGNMENT09136 715-2101-4311 73.50 Total : 73.5009136 93084 10/10/2019 HUB INTERNATIONAL SERVICES PO 34172 THEATRE EVENT INSURANCE/SEP1919141 001-3897 328.32 THEATRE EVENT INSURANCE/AUG19PO 34173 001-3893 260.20 Total : 588.5219141 93085 10/10/2019 IDENTI-KIT SOLUTIONS 106706 FACIAL COMPOSITE SOFTWARE ANNUAL LICENSE15228 001-2101-4201 490.50 Total : 490.5015228 93086 10/10/2019 INDEPENDENT STATIONERS SI00370696 PRESSBOARD REPORT COVERS FOR ADMIN SGT16742 001-2101-4305 51.47 Total : 51.4716742 93087 10/10/2019 INGLEWOOD WHOLESALE ELECTRIC 260887-00/Req 987349 STREET LIGHT PHOTO CONTROL MOUNT02458 105-2601-4309 291.51 EQUIPMENT TO RETROFIT STRAND LIGHTS260984-00/Req 987350 105-2601-4309 876.00 Total : 1,167.5102458 93088 10/10/2019 JOL DESIGN Mat Req 987458 PARK PROGRAM STAFF UNIFORMS12162 001-4601-4201 613.20 Total : 613.2012162 93089 10/10/2019 LA CO SHERIFFS DEPARTMENT 200436BL MAT REQ 768457/PRISONER MEALS/AUG1900151 001-2101-4306 147.95 Total : 147.9500151 93090 10/10/2019 LA SUPERIOR COURT - TORRANCE PO 34137 PARKING CITATION SURCHARGES/AUG1900118 001-3302 77,025.90 Total : 77,025.9000118 93091 10/10/2019 MANIACI INSURANCE SERVICES 924 BENEFITS CONNECT ADMIN/SEP1918312 001-1203-4201 587.52 10/10/2019 Check Register CITY OF HERMOSA BEACH 6 5:35:56PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 587.52 93091 10/10/2019 MANIACI INSURANCE SERVICES18312 93092 10/10/2019 MC MASTER-CARR SUPPLY CO.10930945 LIGHT POLE INSTALLATION/THREADING TOOL00728 301-8609-4201 50.41 Total : 50.4100728 93093 10/10/2019 MINUTEMAN PRESS 25885 40 19/20 ADOPTED BUDGET BOOKS12055 001-1202-4201 2,359.77 001-1202-4201 224.18 Total : 2,583.9512055 93094 10/10/2019 MOSHER, ROBERT Parcel 4183-010-005 STREET LIGHT TAX REBATE17359 105-3105 24.61 Total : 24.6117359 93095 10/10/2019 MUNISERVICES LLC INV06-006929 UUT AUDIT SERVICES/JUL19-SEP1910324 001-1202-4201 2,500.00 Total : 2,500.0010324 93096 10/10/2019 NEW HORIZONS CLC OF SO CAL 6940 TIPAN NÉE ESCUTIA/CRYSTAL REPORT TRAININ03587 001-2101-4317 891.00 Total : 891.0003587 93097 10/10/2019 OFFICE DEPOT 373216562001 WATCH COMMANDER/FILING CABINET04142 001-2101-4305 1,049.97 001-2101-4305 95.00 Total : 1,144.9704142 93098 10/10/2019 OFFICE DEPOT 293283315001 2 OFFICE CHAIRS13114 001-2024 424.29 001-2024 40.31 Total : 464.6013114 93099 10/10/2019 PARS 43729 ALT RETIREMENT PLAN ADMIN FEES/JUL1914693 001-1101-4185 15.08 001-1204-4185 1.42 001-3302-4185 6.99 001-4204-4185 13.09 001-4101-4185 14.61 001-4201-4185 14.61 10/10/2019 Check Register CITY OF HERMOSA BEACH 7 5:35:56PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 93099 10/10/2019 (Continued)PARS14693 001-4601-4185 234.20 Total : 300.0014693 93100 10/10/2019 PERMIT RUNNER Receipt 001-00731068 CANCELLED PERMIT B19-00341 REFUND21547 001-3204 278.98 715-6866 19.39 Total : 298.3721547 93101 10/10/2019 POMERANITZ, EFRAT G.PO 34145 INSTRUCTOR PAYMENT/CLASS NO. 831019853 001-4601-4221 364.00 Total : 364.0019853 93102 10/10/2019 PRUDENTIAL OVERALL SUPPLY 42438437 to 42446907 YARD UNIFORMS, TOWELS, &/OR MATS/SEP1917676 001-2101-4309 66.16 001-3104-4309 48.36 001-3302-4309 59.56 001-4202-4314 563.91 001-4204-4309 159.92 715-4206-4309 39.36 Total : 937.2717676 93103 10/10/2019 REDONDO BEACH, CITY OF 568471 CITY PROSECUTOR SERVICES/AUG1903282 001-1132-4201 16,667.00 Total : 16,667.0003282 93104 10/10/2019 RUSHTON, MATTHEW TR 803 PER DIEM/IACP CONFERENCE21542 001-2101-4317 250.00 Total : 250.0021542 93105 10/10/2019 S AND S WORLDWIDE INC IN100263445 P.A.RK. PROGRAM SUPPLIES09402 001-4601-4308 600.42 001-4601-4308 57.04 P.A.RK. PROGRAM SUPPLIESIN100265184 001-4601-4308 147.56 001-4601-4308 36.15 Total : 841.1709402 93106 10/10/2019 SHERWIN-WILLIAMS 10974 to 17896 PAINTING SUPPLIES/SEP1917903 001-3104-4309 1,619.14 10/10/2019 Check Register CITY OF HERMOSA BEACH 8 5:35:56PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 93106 10/10/2019 (Continued)SHERWIN-WILLIAMS17903 001-4204-4309 259.10 Total : 1,878.2417903 93107 10/10/2019 SIMS WELDING SUPPLY CO INC 20420223 MAT REQ 586993/WELDING BLANKET00018 715-4206-4309 153.30 MAT REQ 586992/WELDING SUPPLIES20420326 715-4204-4311 36.37 Total : 189.6700018 93108 10/10/2019 SINGLETON, LEEANNE PO 34176/TR 800 REIMB/APA CA ANNUAL CONFERENCE20608 001-1201-4317 1,348.77 Total : 1,348.7720608 93109 10/10/2019 SOLAR TRAFFIC SYSTEMS, INC.19-5746 SPEED SIGN WITH RADAR & SOLAR POWER20568 153-2106-5405 3,558.81 Total : 3,558.8120568 93110 10/10/2019 SOUTH BAY FIRE, INC.157372 REQ 773332/RECHARGE FIRE EXTINGUISHERS00113 001-2101-4305 36.00 Total : 36.0000113 93111 10/10/2019 SOUTH BAY REGIONAL PUBLIC COMM 03709 PD/CSO/DISPATCH SRVCS/OCT19-DEC1908812 001-2101-4251 219,421.89 001-3302-4251 24,380.21 Total : 243,802.1008812 93112 10/10/2019 SOUTHERN CALIFORNIA EDISON CO 2-00-989-7315 ELECTRICITY/SEP1900159 105-2601-4303 17,672.71 ELECTRICITY/SEP192-08-629-3669 001-4204-4303 79.30 ELECTRICITY/SEP192-20-128-4825 001-3304-4303 2,434.35 ELECTRICITY/SEP192-20-128-5475 001-4204-4303 272.36 ELECTRICITY/SEP192-20-984-6369 105-2601-4303 45.96 ELECTRICITY/SEP192-31-250-3303 001-4204-4303 28.32 ELECTRICITY/SEP192-36-722-1322 10/10/2019 Check Register CITY OF HERMOSA BEACH 9 5:35:56PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 93112 10/10/2019 (Continued)SOUTHERN CALIFORNIA EDISON CO00159 105-2601-4303 32.89 ELECTRICITY/SEP192-37-909-1838 001-4204-4303 925.51 ELECTRICITY/SEP192-41-090-1755 001-4204-4303 54.09 Total : 21,545.4900159 93113 10/10/2019 SPECIAL EVENT SAFETY SEMINARS CANP0440/TR 809 ALKADIS/SAFETY EVENT MGMT TRAINING21065 001-2101-4317 699.00 Total : 699.0021065 93114 10/10/2019 SPECIAL EVENT SAFETY SEMINARS CANP0440/TR 808 SCHEID/SPECIAL EVENT MGMT TRAINING21065 001-2101-4317 699.00 Total : 699.0021065 93115 10/10/2019 SPECTRUM BUSINESS 0350359092119 1301 HERMOSA/RCC CONNECTION/OCT1920236 001-2101-4304 149.99 Total : 149.9920236 93116 10/10/2019 SPICERS PAPER INC 2280932 40 CASES OF LETTER-SIZED PAPER10232 001-1208-4305 1,472.33 001-2022 -14.87 001-2021 14.87 001-1208-4305 141.28 Total : 1,613.6110232 93117 10/10/2019 SRK PROMOTIONAL ADVERTISING 4334 COMM OUTREACH/OFFICER SMILEY PENS15398 001-3302-4201 45.00 001-3302-4201 71.43 001-3302-4201 370.00 RABIES CLINIC/DOG WASTE BAG HOLDERS4335 001-3302-4201 854.00 001-3302-4201 72.20 Total : 1,412.6315398 93118 10/10/2019 STERICYCLE 3004791936 MEDICAL WASTE DISPOSAL/SEP1910412 001-2101-4201 85.00 MEDICAL WASTE DISPOSAL/OCT193004825854 001-2101-4201 85.00 10/10/2019 Check Register CITY OF HERMOSA BEACH 10 5:35:56PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 170.00 93118 10/10/2019 STERICYCLE10412 93119 10/10/2019 TIME ACCESS SYSTEMS, INC.16229 TAMPER-PROOF KEY RINGS/CRIMP TOOL21195 001-2101-4305 247.49 Total : 247.4921195 93120 10/10/2019 TIREHUB LLC 10069700 MAT REQ 586986/TIRES/VEHICLE 3721146 715-2101-4311 302.64 Total : 302.6421146 93121 10/10/2019 TORRANCE AUTO PARTS 229352 to 230026 AUTO REPAIR/MAINTENANCE PARTS/SEP1916735 715-2101-4311 134.52 715-3302-4311 62.72 715-4206-4309 71.18 Total : 268.4216735 93122 10/10/2019 TRANSTECH ENGINEERS, INC 20192121 PROSPECT & 6TH/ADA CURB RAMPS/JUL1915901 140-8691-4201 6,372.00 PROSPECT & 6TH/ADA CURBS/JUL1920192122 140-8687-4201 4,650.00 Total : 11,022.0015901 93123 10/10/2019 VERIZON BUSINESS SERVICES 71246369 VOIP PHONES/COMM RES/AUG1918666 001-4601-4304 141.80 VOIP PHONES/BARD/AUG1971246950 001-3302-4304 69.56 VOIP PHONES/EOC GYM/AUG1971246957 001-1201-4304 61.65 VOIP PHONES/YARD/AUG1971247124 001-4202-4304 144.44 VOIP PHONES/CITY HALL/PD/AUG1971247253 001-1204-4304 108.34 001-4101-4304 132.47 001-4201-4304 145.62 001-1101-4304 38.27 001-4202-4304 180.51 001-4204-4321 18.04 160-3102-4201 18.05 715-1206-4304 18.04 10/10/2019 Check Register CITY OF HERMOSA BEACH 11 5:35:56PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 93123 10/10/2019 (Continued)VERIZON BUSINESS SERVICES18666 001-1121-4304 60.33 001-1132-4304 18.04 001-1141-4304 36.10 001-1201-4304 147.99 001-1202-4304 90.26 001-1203-4304 72.21 001-1208-4304 6.73 001-2101-4304 808.08 VOIP PHONES/BASE 3/AUG1971247622 001-3302-4304 109.31 Total : 2,425.8418666 93124 10/10/2019 VERIZON WIRELESS LA 9836207510 IN-FIELD FINGERPRINTING/AUG1903209 153-2106-4201 134.64 IN-FIELD FINGERPRINTING/SEP199838210922 153-2106-4201 134.64 Total : 269.2803209 93125 10/10/2019 ZOOM MEDIA CORP.PO 34180 PD JOB AD AT 24 HOUR FITNESS HB/1 YR21520 001-1203-4201 2,400.00 Total : 2,400.0021520 740065619 10/1/2019 CALPERS FISCAL SERVICES DIV 100000015790322 RETIRED ANNUITANT FEE FOR LATE REPORTING15230 001-1202-4201 200.00 Total : 200.0015230 1939293670 10/3/2019 ADMINSURE AS AGENT FOR THE 10/10/19 Check Run WORK COMP CLAIMS REIMB/SEP1914691 705-1217-4324 9,934.92 Total : 9,934.9214691 Bank total : 546,638.91 75 Vouchers for bank code :boa 546,638.91Total vouchers :Vouchers in this report 75 10/10/2019 Check Register CITY OF HERMOSA BEACH 12 5:35:56PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount "I hereby certify that the demands or claims covered by the checks listed on pages 1 to 12 inclusive, of the check register for 10/10/19 are accurate funds are available for payment, and are in conformance to the budget." By Finance Director Date 10/10/19 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 19-0646 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 22, 2019 REVENUE REPORT, EXPENDITURE REPORT, AND CIP REPORT BY PROJECT FOR AUGUST 2019, UPDATED JUNE 2019 CIP REPORT BY PROJECT (Finance Director Viki Copeland) Recommended Action: Staff recommends that the City Council receive and file the August 2019 Financial Reports and updated June 2019 CIP Report by Project. Summary: Attached are the August 2019 Revenue and Expenditure reports.The reports provide detail by revenue account and by department for expenditures,with summaries by fund at the end of each report. General Fund revenue is 8.2%received for 16.7%of the fiscal year.The General Fund revenue, particularly tax revenue,is not received incrementally.Adjusting for tax revenue would bring the total to 17.1%. General Fund expenditures are 13.9%expended for 16.7%of the fiscal year.Expenditures do not necessarily occur on an incremental basis. This CIP Report groups the funding for each project together,which is similar to how the projects are shown in the budget.In the regular Expenditure Report,the CIPs appear at the end of each fund, therefore, the total funding is not displayed in one place. The June 2019 CIP report has been updated to reflect payments made for purchases or services performed in Fiscal Year 2018-19, but not paid until 2019-20. This is not the final report for 2018-19. Attachments: 1.August 2019 Revenue Report 2.August 2019 Expenditure Report 3.August 2019 CIP Report 4.August 2019 CIP Report Updated City of Hermosa Beach Printed on 10/17/2019Page 1 of 2 powered by Legistar™ Staff Report REPORT 19-0646 Respectfully Submitted by: Viki Copeland, Finance Director Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 10/17/2019Page 2 of 2 powered by Legistar™ 10/15/2019 CITY OF HERMOSA BEACH 1 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3100 Taxes 3101 Current Year Secured 15,119,753.00 0.00 0.00 15,119,753.00 0.00 3102 Current Year Unsecured 564,152.00 423,526.22 423,526.22 140,625.78 75.07 3103 Prior Year Collections 0.00 -2,859.20 -2,859.20 2,859.20 0.00 3104 In-lieu Sales Tax 0.00 0.00 0.00 0.00 0.00 3106 Supplemental Roll SB813 380,918.00 69,227.17 69,227.17 311,690.83 18.17 3107 Transfer Tax 287,705.00 28,228.22 28,228.22 259,476.78 9.81 3108 Sales Tax 3,171,000.00 0.00 0.00 3,171,000.00 0.00 3109 1/2 Cent Sales Tx Ext 245,000.00 0.00 0.00 245,000.00 0.00 3110 Spectrum Cable TV Franchise 180,000.00 0.00 0.00 180,000.00 0.00 3111 Electric Franchise 82,259.00 0.00 0.00 82,259.00 0.00 3112 Gas Franchise 36,972.00 0.00 0.00 36,972.00 0.00 3113 Refuse Franchise 247,000.00 32,337.45 32,337.45 214,662.55 13.09 3114 Transient Occupancy Tax 3,296,000.00 393,451.98 393,451.98 2,902,548.02 11.94 3115 Business License 1,098,000.00 102,310.77 102,310.77 995,689.23 9.32 3120 Utility User Tax 2,250,177.00 182,839.48 182,839.48 2,067,337.52 8.13 3122 Property tax In-lieu of Veh Lic Fees 2,815,091.00 0.00 0.00 2,815,091.00 0.00 3123 Frontier Cable Franchise Fee 180,000.00 0.00 0.00 180,000.00 0.00 Total Taxes 4.10 29,954,027.00 1,229,062.09 1,229,062.09 28,724,964.91 3200 Licenses And Permits 3202 Dog Licenses 12,600.00 421.00 421.00 12,179.00 3.34 3203 Bicycle Licenses 0.00 0.00 0.00 0.00 0.00 1Page: 10/15/2019 CITY OF HERMOSA BEACH 2 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3204 Building Permits 939,500.00 121,414.78 121,414.78 818,085.22 12.92 3205 Electric Permits 96,530.00 14,960.14 14,960.14 81,569.86 15.50 3206 Plumbing Permits 78,390.00 17,732.00 17,732.00 60,658.00 22.62 3207 Occupancy Permits 14,000.00 876.00 876.00 13,124.00 6.26 3208 Grease Trap Permits 2,380.00 542.00 542.00 1,838.00 22.77 3209 Garage Sales 200.00 28.00 28.00 172.00 14.00 3211 Banner Permits 1,728.00 270.00 270.00 1,458.00 15.63 3212 Animal/Fowl Permits 0.00 0.00 0.00 0.00 0.00 3213 Animal Redemption Fee 400.00 51.00 51.00 349.00 12.75 3214 Amplified Sound Permit 10,280.00 722.00 722.00 9,558.00 7.02 3215 Temporary Sign Permit 2,125.00 255.00 255.00 1,870.00 12.00 3216 Spray Booth Permit 0.00 0.00 0.00 0.00 0.00 3217 Open Fire Permit 1,000.00 66.00 66.00 934.00 6.60 3218 Auto Repair Permit 0.00 0.00 0.00 0.00 0.00 3219 Newsrack Permits 1,400.00 0.00 0.00 1,400.00 0.00 3220 Commercial St Light Banner Program 0.00 0.00 0.00 0.00 0.00 3225 Taxicab Franchise Fees 0.00 0.00 0.00 0.00 0.00 3226 Admin Permit - Limited Outdoor Seating 996.00 0.00 0.00 996.00 0.00 3227 Mechanical Permits 44,800.00 10,947.00 10,947.00 33,853.00 24.44 3228 Concealed Weapons Permit 100.00 0.00 0.00 100.00 0.00 3229 Private Special Event Permit 0.00 0.00 0.00 0.00 0.00 3230 Temporary Minor Special Event Permit 4,980.00 0.00 0.00 4,980.00 0.00 3232 Second-Single Family Dweling Permit 0.00 0.00 0.00 0.00 0.00 3233 Emergency Shelters Permit 0.00 0.00 0.00 0.00 0.00 2Page: 10/15/2019 CITY OF HERMOSA BEACH 3 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3234 Single-Room Occupancy Permit 0.00 0.00 0.00 0.00 0.00 3235 Outdor Fitness Permit 0.00 0.00 0.00 0.00 0.00 3236 Drone Permit Fee 3,300.00 1,015.00 1,015.00 2,285.00 30.76 3239 A-Frame sign Permit 968.00 0.00 0.00 968.00 0.00 Total Licenses And Permits 13.93 1,215,677.00 169,299.92 169,299.92 1,046,377.08 3300 Fines & Forfeitures 3301 Municipal Court Fines 97,000.00 8,146.02 8,146.02 88,853.98 8.40 3302 Court Fines /Parking 1,981,749.00 553,787.69 553,787.69 1,427,961.31 27.94 3305 Administrative Fines 20,000.00 5,600.00 5,600.00 14,400.00 28.00 3306 Nuisance Abatement- Restrooms 36,300.00 1,600.00 1,600.00 34,700.00 4.41 Total Fines & Forfeitures 26.66 2,135,049.00 569,133.71 569,133.71 1,565,915.29 3400 Use Of Money & Property 3401 Interest Income 217,090.00 19,844.79 19,844.79 197,245.21 9.14 3402 Rents & Concessions 1,800.00 103.92 103.92 1,696.08 5.77 3403 Pier Revenue 0.00 0.00 0.00 0.00 0.00 3404 Community Center Leases 25,500.00 4,233.60 4,233.60 21,266.40 16.60 3405 Community Center Rentals 180,000.00 22,973.75 22,973.75 157,026.25 12.76 3406 Community Center Theatre 115,000.00 13,643.50 13,643.50 101,356.50 11.86 3411 Other Facilities 0.00 0.00 0.00 0.00 0.00 3412 Tennis Courts 0.00 0.00 0.00 0.00 0.00 3414 Fund Exchange 120,806.00 0.00 0.00 120,806.00 0.00 3418 Special Events 70,000.00 10,317.00 10,317.00 59,683.00 14.74 3Page: 10/15/2019 CITY OF HERMOSA BEACH 4 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3419 Revenue-Centennial Celeb 0.00 0.00 0.00 0.00 0.00 3422 Beach/Plaza Promotions 30,000.00 0.00 0.00 30,000.00 0.00 3425 Ground Lease 39,372.00 6,563.60 6,563.60 32,808.40 16.67 3427 Cell Site License- Sprint 40,024.00 6,588.32 6,588.32 33,435.68 16.46 3428 Cell Site License - Verizon 33,004.00 5,564.52 5,564.52 27,439.48 16.86 3429 Inmate Phone Services 1,000.00 0.00 0.00 1,000.00 0.00 3431 Storage Facility Operating Lease 180,000.00 30,000.00 30,000.00 150,000.00 16.67 3432 Film Permits 75,000.00 27,023.66 27,023.66 47,976.34 36.03 3450 Investment Discount 772.00 22.28 22.28 749.72 2.89 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 3476 Solid Waste Lease Space 0.00 0.00 0.00 0.00 0.00 Total Use Of Money & Property 13.01 1,129,368.00 146,878.94 146,878.94 982,489.06 3500 Intergovernmental/State 3505 In Lieu Motor Vehicle 0.00 0.00 0.00 0.00 0.00 3507 Highway Maintenance 1,550.00 0.00 0.00 1,550.00 0.00 3508 Mandated Costs 8,015.00 10,237.00 10,237.00 -2,222.00 127.72 3509 Homeowner Property Tax Relief 82,723.00 0.00 0.00 82,723.00 0.00 3510 POST 39,374.00 0.00 0.00 39,374.00 0.00 3511 STC-Service Officer Training 4,620.00 0.00 0.00 4,620.00 0.00 3575 VLF Coll Excess of $14m-Rev code 11001.5 11,359.00 0.00 0.00 11,359.00 0.00 Total Intergovernmental/State 6.93 147,641.00 10,237.00 10,237.00 137,404.00 3800 Current Service Charges 4Page: 10/15/2019 CITY OF HERMOSA BEACH 5 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3801 Residential Inspection 49,200.00 11,070.00 11,070.00 38,130.00 22.50 3802 Planning Sign Permit/Master Sign Program 16,562.00 4,459.00 4,459.00 12,103.00 26.92 3803 Negative Declaration 3,401.00 0.00 0.00 3,401.00 0.00 3804 General Plan Maintenance Fees 217,000.00 23,238.00 23,238.00 193,762.00 10.71 3805 Amendment to Planning Entitlement 17,140.00 12,855.00 12,855.00 4,285.00 75.00 3806 Board Of Appeals 0.00 0.00 0.00 0.00 0.00 3807 Refuse Lien Fees/Consolidated 0.00 0.00 0.00 0.00 0.00 3808 Zone Variance Review 0.00 0.00 0.00 0.00 0.00 3809 Tentative Map Review 11,703.00 4,681.00 4,681.00 7,022.00 40.00 3810 Final Map Review 7,010.00 701.00 701.00 6,309.00 10.00 3811 Zone Change 4,054.00 0.00 0.00 4,054.00 0.00 3812 Conditional Use Permit - Comm/Other 9,728.00 0.00 0.00 9,728.00 0.00 3813 Plan Check Fees 408,000.00 39,407.45 39,407.45 368,592.55 9.66 3814 Appeal to City Council From Staff 0.00 0.00 0.00 0.00 0.00 3815 Public Works Services 132,399.00 20,670.00 20,670.00 111,729.00 15.61 3816 Utility Trench Service Connect Permit 151,480.00 8,040.00 8,040.00 143,440.00 5.31 3817 Address Change Request Fee 3,374.00 955.00 955.00 2,419.00 28.30 3818 Police Services 1,000.00 817.00 817.00 183.00 81.70 3819 Jail Services 11,925.00 530.00 530.00 11,395.00 4.44 3821 Daily Permit Lot A/Parking Structure 55,000.00 11,501.00 11,501.00 43,499.00 20.91 3823 Special Event Security/Police 86,000.00 928.00 928.00 85,072.00 1.08 3824 500' Noticing 10,752.00 4,032.00 4,032.00 6,720.00 37.50 3825 Public Notice Posting 3,640.00 1,274.00 1,274.00 2,366.00 35.00 3827 Library Grounds Maintenance 19,453.00 0.00 0.00 19,453.00 0.00 5Page: 10/15/2019 CITY OF HERMOSA BEACH 6 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3831 Non-Utility Street Excavation Permit 58,320.00 13,608.00 13,608.00 44,712.00 23.33 3833 Recreation Service Charges 0.00 0.00 0.00 0.00 0.00 3834 Encroachment Permit 319,281.00 52,750.01 52,750.01 266,530.99 16.52 3835 Youth Sports Admin Fee 0.00 0.00 0.00 0.00 0.00 3836 Refund Transaction Fee 900.00 795.00 795.00 105.00 88.33 3837 Returned Check Charge 400.00 484.00 484.00 -84.00 121.00 3838 Sale Of Maps/Publications 0.00 57.00 57.00 -57.00 0.00 3839 Photocopy Charges 400.00 15.00 15.00 385.00 3.75 3840 Ambulance Transport 596,615.00 97,658.33 97,658.33 498,956.67 16.37 3841 Police Towing 82,125.00 10,950.00 10,950.00 71,175.00 13.33 3842 Parking Meters 2,010,715.00 480,587.25 480,587.25 1,530,127.75 23.90 3843 Parking Permits-Annual 426,000.00 16,700.00 16,700.00 409,300.00 3.92 3844 Daily Parking Permits 1,820.00 691.00 691.00 1,129.00 37.97 3845 Lot A Revenue 547,082.00 88,815.50 88,815.50 458,266.50 16.23 3846 No Pier Pkg Structure Revenue 700,258.00 161,176.00 161,176.00 539,082.00 23.02 3847 In Lieu Fee / Parking Facility 57,800.00 0.00 0.00 57,800.00 0.00 3848 Driveway Permits 3,000.00 540.00 540.00 2,460.00 18.00 3849 Guest Permits 1,736.00 508.00 508.00 1,228.00 29.26 3850 Contractors Permits 40,000.00 20,808.00 20,808.00 19,192.00 52.02 3851 Cash Key Revenue -554.00 -8.50 -8.50 -545.50 1.53 3852 Recreation Program Transaction Fee 44,000.00 11,325.00 11,325.00 32,675.00 25.74 3855 Bus Passes 1,400.00 144.00 144.00 1,256.00 10.29 3856 500' - 2nd Noticing 515.00 535.00 535.00 -20.00 103.88 3857 Parking Plan Application 4,488.00 0.00 0.00 4,488.00 0.00 6Page: 10/15/2019 CITY OF HERMOSA BEACH 7 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3858 Monthly Permit Lot A/Parking Structure 107,756.00 19,406.00 19,406.00 88,350.00 18.01 3859 Admin Permit - Abandon CUP 643.00 0.00 0.00 643.00 0.00 3860 Car2Go Parking Fee 0.00 0.00 0.00 0.00 0.00 3861 Fire Alarm Sys Insp - New Installation 0.00 0.00 0.00 0.00 0.00 3862 Alarm Permit Fee 5,300.00 660.00 660.00 4,640.00 12.45 3863 False Alarm Fee 0.00 0.00 0.00 0.00 0.00 3864 C.U.P./Fences/Walls 0.00 0.00 0.00 0.00 0.00 3865 Lot B Revenue 104,000.00 14,540.00 14,540.00 89,460.00 13.98 3867 Precise Development Plans 5,313.00 0.00 0.00 5,313.00 0.00 3868 Public Noticing/300 Ft Radius 8,080.00 1,616.00 1,616.00 6,464.00 20.00 3869 2nd Party Response 0.00 0.00 0.00 0.00 0.00 3870 Legal Determination Hearing 0.00 0.00 0.00 0.00 0.00 3871 Passport Processing Fee 0.00 0.00 0.00 0.00 0.00 3872 Passport Photo Fee 0.00 0.00 0.00 0.00 0.00 3876 Spec Fire Protectn Sys Insp-New Install 0.00 0.00 0.00 0.00 0.00 3877 Business License Registration 12,000.00 2,595.00 2,595.00 9,405.00 21.63 3878 Fire Re-Inspections 0.00 0.00 0.00 0.00 0.00 3879 Business License Renewal Fee 37,000.00 6,987.00 6,987.00 30,013.00 18.88 3880 Tobacco Retailer Application 0.00 0.00 0.00 0.00 0.00 3881 Tobacco Retailer Renewal 0.00 0.00 0.00 0.00 0.00 3882 Special Event Fire Code Permit 0.00 0.00 0.00 0.00 0.00 3883 Final/Tentative Map Extension 986.00 0.00 0.00 986.00 0.00 3884 Lot Line Adjustment 1,221.00 0.00 0.00 1,221.00 0.00 3886 Text Amendment/Private 0.00 0.00 0.00 0.00 0.00 7Page: 10/15/2019 CITY OF HERMOSA BEACH 8 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3888 Slope/Grade Height Determination 5,656.00 0.00 0.00 5,656.00 0.00 3890 300 Ft Radius Noticing/Appeal to CC 482.00 0.00 0.00 482.00 0.00 3891 Appeal of Plng Comm Action to Council 0.00 0.00 0.00 0.00 0.00 3892 Underground Tank Install/Removal 0.00 0.00 0.00 0.00 0.00 3893 Contract Recreation Classes 390,000.00 119,336.00 119,336.00 270,664.00 30.60 3894 Other Recreation Programs 245,000.00 20,326.91 20,326.91 224,673.09 8.30 3895 Zoning Information Letters 579.00 193.00 193.00 386.00 33.33 3896 Mailing Fee 0.00 0.00 0.00 0.00 0.00 3897 Admin Fee/TULIP Ins Certificate 1,550.00 433.20 433.20 1,116.80 27.95 3898 Height Limit Exception 0.00 0.00 0.00 0.00 0.00 3899 Condo - CUP/PDP 25,255.00 10,102.00 10,102.00 15,153.00 40.00 Total Current Service Charges 18.39 7,065,943.00 1,299,492.15 1,299,492.15 5,766,450.85 3900 Other Revenue 3901 Sale of Real/Personal Property 0.00 0.00 0.00 0.00 0.00 3902 Refunds/Reimb Previous Years 0.00 0.00 0.00 0.00 0.00 3903 Contributions Non Govt 0.00 4,744.00 4,744.00 -4,744.00 0.00 3904 General Miscellaneous 0.00 275.00 275.00 -275.00 0.00 3905 Cable Franchise Acceptance Fee 0.00 0.00 0.00 0.00 0.00 3907 Pkg Str Utility Reimb From Beach House 4,100.00 0.00 0.00 4,100.00 0.00 3908 Hermosa Sr Ctr Donations/Memberships 8,500.00 1,315.25 1,315.25 7,184.75 15.47 3914 Planning EIR Admin Reimbursement 47,592.00 0.00 0.00 47,592.00 0.00 3920 BCHD Healthy Cities Fund 0.00 0.00 0.00 0.00 0.00 3938 Solid Waste Contract Admin Fee 54,000.00 4,667.98 4,667.98 49,332.02 8.64 8Page: 10/15/2019 CITY OF HERMOSA BEACH 9 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3945 In-Serv Firefighter Trng Prog/El Camino 0.00 0.00 0.00 0.00 0.00 3955 Operating Transfers In 402,922.00 33,577.00 33,577.00 369,345.00 8.33 3960 Verizon PEG Grant 10,000.00 0.00 0.00 10,000.00 0.00 3961 Chamber Funding Econ Dev 0.00 0.00 0.00 0.00 0.00 3962 Election Reimbursement 0.00 0.00 0.00 0.00 0.00 3963 HB Youth Enrichment Program Fee 0.00 0.00 0.00 0.00 0.00 3964 South Park Donations 0.00 0.00 0.00 0.00 0.00 3967 Athens Reimbursement 0.00 0.00 0.00 0.00 0.00 Total Other Revenue 8.46 527,114.00 44,579.23 44,579.23 482,534.77 6800 Current Service Charges Continued 6801 Mural Review 1,558.00 1,558.00 1,558.00 0.00 100.00 6802 Sign Variance 0.00 0.00 0.00 0.00 0.00 6803 General Plan Amendment/ Map or Text 0.00 0.00 0.00 0.00 0.00 6804 Temporary Use Permit 0.00 0.00 0.00 0.00 0.00 6805 Unusual Architectural/Building Rev 0.00 0.00 0.00 0.00 0.00 6806 Determination of Similar Use 0.00 0.00 0.00 0.00 0.00 6807 Planning Commission Interpretation 0.00 0.00 0.00 0.00 0.00 6808 Request for Reasonable Accomodation 895.00 895.00 895.00 0.00 100.00 6809 Categorical Exemption 1,870.00 935.00 935.00 935.00 50.00 6810 Deed Restriction/Covenant Review 5,488.00 1,372.00 1,372.00 4,116.00 25.00 6811 Landscape Plan Review 8,850.00 1,464.00 1,464.00 7,386.00 16.54 6812 Planning Landscape Doc Package Review 0.00 0.00 0.00 0.00 0.00 6813 Preliminary Plan Review 1,806.00 516.00 516.00 1,290.00 28.57 9Page: 10/15/2019 CITY OF HERMOSA BEACH 10 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 6814 Extra Meeting 0.00 0.00 0.00 0.00 0.00 6815 Special Meeting 0.00 0.00 0.00 0.00 0.00 6816 Traffic/Special Study Review 0.00 0.00 0.00 0.00 0.00 6818 New/Modified Business Zoning Review 0.00 704.00 704.00 -704.00 0.00 6819 Historic Resource Review 0.00 0.00 0.00 0.00 0.00 6820 Appeal to the Planning Commission 0.00 0.00 0.00 0.00 0.00 6821 Solar Plan Check/Inspection 4,046.00 556.00 556.00 3,490.00 13.74 6822 Temporary Certificate of Occupancy 0.00 64.00 64.00 -64.00 0.00 6823 Damaged Building Inspection 0.00 0.00 0.00 0.00 0.00 6824 Extended Construction Hours Review 0.00 0.00 0.00 0.00 0.00 6825 Clean Bay Restaurant - NPDES Inspection 20,600.00 0.00 0.00 20,600.00 0.00 6826 Light Industry - NPDES Inspection 0.00 0.00 0.00 0.00 0.00 6827 Stormwater Mitigation Plan Review 0.00 0.00 0.00 0.00 0.00 6828 Public Improvement Plan Check 58,150.00 1,163.00 1,163.00 56,987.00 2.00 6829 Street/Row Vacation Review 0.00 0.00 0.00 0.00 0.00 6830 Engineering Study Review 0.00 0.00 0.00 0.00 0.00 6831 Assessment District Formation Research 0.00 0.00 0.00 0.00 0.00 6832 DUI Collision Response 581.00 772.88 772.88 -191.88 133.03 6833 Vehicle Identification Verification 0.00 0.00 0.00 0.00 0.00 6834 Citation Sign-off 960.00 192.00 192.00 768.00 20.00 6835 Taxicab Inspection 0.00 0.00 0.00 0.00 0.00 6836 Police Business Background Check 273.00 0.00 0.00 273.00 0.00 6837 Deceased Animal Pickup 118.00 0.00 0.00 118.00 0.00 6838 Animal Trap Rental 0.00 0.00 0.00 0.00 0.00 10Page: 10/15/2019 CITY OF HERMOSA BEACH 11 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 6839 Pet Home Quarantine Review 59.00 0.00 0.00 59.00 0.00 6840 Multiple Dog Review 112.00 224.00 224.00 -112.00 200.00 6841 Fire Sprinkler System Insp - New Install 0.00 0.00 0.00 0.00 0.00 6842 Miscellaneous Fire Code Permit 0.00 0.00 0.00 0.00 0.00 6843 State Mandated Fire Inspection 0.00 0.00 0.00 0.00 0.00 6844 Fire False Alarm Response 0.00 0.00 0.00 0.00 0.00 6845 Hazardous Materials Spill Response 0.00 0.00 0.00 0.00 0.00 6846 Parking Cash Key Processing 0.00 0.00 0.00 0.00 0.00 6847 Document Certification 0.00 0.00 0.00 0.00 0.00 6848 Fire Standby Services 0.00 0.00 0.00 0.00 0.00 6849 Traffic Plan Review 0.00 0.00 0.00 0.00 0.00 6850 Annual Business Fire Inspection 0.00 0.00 0.00 0.00 0.00 6851 Busines Licenses State Mandated Fee 10,000.00 2,029.00 2,029.00 7,971.00 20.29 6852 Centennial Sweatshir 0.00 0.00 0.00 0.00 0.00 6860 Refuse Lien Fees/Athens 350.00 0.00 0.00 350.00 0.00 6861 Oversized Vehicle Permit 688.00 172.00 172.00 516.00 25.00 6862 Athens Reimbursement 0.00 0.00 0.00 0.00 0.00 6866 Records Technology Fee 0.00 0.00 0.00 0.00 0.00 6867 Credit Card Processing Fee 60,000.00 14,359.48 14,359.48 45,640.52 23.93 6868 Alternate Materials/Methods Review 0.00 0.00 0.00 0.00 0.00 6869 Disabled Parking Space Install 0.00 0.00 0.00 0.00 0.00 6870 Public Tree Install Review 0.00 0.00 0.00 0.00 0.00 6871 Sewer Service Charge Rebate -11,000.00 -2,141.66 -2,141.66 -8,858.34 19.47 6872 PY Sewer Service Charge Rebate 0.00 0.00 0.00 0.00 0.00 11Page: 10/15/2019 CITY OF HERMOSA BEACH 12 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 6873 Impound Fee- Bicycle, Scooters & Wheeled 0.00 0.00 0.00 0.00 0.00 6874 Limited Live Entertainment Permit Fee 500.00 0.00 0.00 500.00 0.00 6875 Solid Waste Contract Reimbursement 150,000.00 0.00 0.00 150,000.00 0.00 Total Current Service Charges Continued 7.86 315,904.00 24,834.70 24,834.70 291,069.30 38,997,205.26 3,493,517.74 3,493,517.74 42,490,723.00 8.22Total General Fund 12Page: 10/15/2019 CITY OF HERMOSA BEACH 13 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Lightg/Landscapg Dist Fund105 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3100 Taxes 3101 Current Year Secured 456,000.00 0.00 0.00 456,000.00 0.00 3103 Prior Year Collections 5,000.00 273.40 273.40 4,726.60 5.47 3105 Assessment Rebates -3,200.00 -467.67 -467.67 -2,732.33 14.61 Total Taxes -0.04 457,800.00 -194.27 -194.27 457,994.27 3400 Use Of Money & Property 3401 Interest Income 474.00 82.24 82.24 391.76 17.35 3450 Investment Discount 2.00 0.09 0.09 1.91 4.50 3460 Unrealized Gain(Loss) On Inv 0.00 0.00 0.00 0.00 0.00 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 Total Use Of Money & Property 17.30 476.00 82.33 82.33 393.67 3900 Other Revenue 3902 Refunds/Reimb Previous Years 0.00 0.00 0.00 0.00 0.00 3904 General Miscellaneous 0.00 0.00 0.00 0.00 0.00 3955 Operating Transfers In 175,932.00 14,661.00 14,661.00 161,271.00 8.33 Total Other Revenue 8.33 175,932.00 14,661.00 14,661.00 161,271.00 619,658.94 14,549.06 14,549.06 634,208.00 2.29Total Lightg/Landscapg Dist Fund 13Page: 10/15/2019 CITY OF HERMOSA BEACH 14 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 State Gas Tax Fund115 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 6,069.00 760.46 760.46 5,308.54 12.53 3450 Investment Discount 22.00 0.85 0.85 21.15 3.86 3460 Unrealized Gain(Loss) On Inv 0.00 0.00 0.00 0.00 0.00 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 Total Use Of Money & Property 12.50 6,091.00 761.31 761.31 5,329.69 3500 Intergovernmental/State 3501 Section 2106 Allocation 69,422.00 10,402.06 10,402.06 59,019.94 14.98 3502 Section 2107 Allocation 143,717.00 14,453.30 14,453.30 129,263.70 10.06 3503 Section 2107.5 Allocation 4,000.00 4,000.00 4,000.00 0.00 100.00 3512 Section 2105 (Prop 111) 109,445.00 16,775.85 16,775.85 92,669.15 15.33 3513 Sec 2103 Higher Mtr Veh Excise Tax(HUTA) 167,785.00 24,489.96 24,489.96 143,295.04 14.60 3522 TDA Article 3/Local 13,893.00 0.00 0.00 13,893.00 0.00 3566 Loan Repayment- HUTA Transportation Fds 22,185.00 0.00 0.00 22,185.00 0.00 3567 Road Maintenance Rehab Account 325,620.00 0.00 0.00 325,620.00 0.00 Total Intergovernmental/State 8.19 856,067.00 70,121.17 70,121.17 785,945.83 791,275.52 70,882.48 70,882.48 862,158.00 8.22Total State Gas Tax Fund 14Page: 10/15/2019 CITY OF HERMOSA BEACH 15 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 AB939 Fund117 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 1,535.00 163.41 163.41 1,371.59 10.65 3450 Investment Discount 5.00 0.19 0.19 4.81 3.80 3460 Unrealized Gain(Loss) On Inv 0.00 0.00 0.00 0.00 0.00 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 Total Use Of Money & Property 10.62 1,540.00 163.60 163.60 1,376.40 3800 Current Service Charges 3860 AB939 Surcharge 62,720.00 7,490.27 7,490.27 55,229.73 11.94 3874 Compost/Worm Bin 0.00 0.00 0.00 0.00 0.00 Total Current Service Charges 11.94 62,720.00 7,490.27 7,490.27 55,229.73 3900 Other Revenue 3902 Refunds/Reimb Previous Years 0.00 0.00 0.00 0.00 0.00 Total Other Revenue 0.00 0.00 0.00 0.00 0.00 6800 Current Service Charges Continued 6853 Solid Waste Contracting Fee 0.00 0.00 0.00 0.00 0.00 Total Current Service Charges Continued 0.00 0.00 0.00 0.00 0.00 56,606.13 7,653.87 7,653.87 64,260.00 11.91Total AB939 Fund 15Page: 10/15/2019 CITY OF HERMOSA BEACH 16 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Prop A Open Space Fund121 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3600 Intergovernmental/County 3608 Maintenance Allocation 20,557.00 0.00 0.00 20,557.00 0.00 3613 Beach Restroom Rehab/Co Share 0.00 0.00 0.00 0.00 0.00 3630 Maint Allocation-Pier Structural Repairs 0.00 0.00 0.00 0.00 0.00 3631 South Park Phase I Improvements Grant 0.00 0.00 0.00 0.00 0.00 20,557.00 0.00 0.00 20,557.00 0.00Total Prop A Open Space Fund 16Page: 10/15/2019 CITY OF HERMOSA BEACH 17 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Tyco Fund122 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 25,964.00 1,868.08 1,868.08 24,095.92 7.19 3426 Easement Agreement 337,277.00 84,483.00 84,483.00 252,794.00 25.05 3450 Investment Discount 92.00 2.10 2.10 89.90 2.28 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 276,979.82 86,353.18 86,353.18 363,333.00 23.77Total Tyco Fund 17Page: 10/15/2019 CITY OF HERMOSA BEACH 18 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Park/Rec Facility Tax Fund125 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3100 Taxes 3116 Parks & Recreation Facility Tax 7,793.00 0.00 0.00 7,793.00 0.00 Total Taxes 0.00 7,793.00 0.00 0.00 7,793.00 3400 Use Of Money & Property 3401 Interest Income 6,626.00 587.54 587.54 6,038.46 8.87 3450 Investment Discount 24.00 0.67 0.67 23.33 2.79 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 Total Use Of Money & Property 8.85 6,650.00 588.21 588.21 6,061.79 3900 Other Revenue 3903 Contributions Non Govt 0.00 0.00 0.00 0.00 0.00 3910 Park/Recreation In Lieu Fee 132,020.00 12,606.00 12,606.00 119,414.00 9.55 Total Other Revenue 9.55 132,020.00 12,606.00 12,606.00 119,414.00 133,268.79 13,194.21 13,194.21 146,463.00 9.01Total Park/Rec Facility Tax Fund 18Page: 10/15/2019 CITY OF HERMOSA BEACH 19 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Bayview Dr Dist Admin Exp Fund135 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 79.00 5.95 5.95 73.05 7.53 Total Use Of Money & Property 7.53 79.00 5.95 5.95 73.05 3900 Other Revenue 3925 Spec Assessment Admin Fees 4,500.00 0.00 0.00 4,500.00 0.00 Total Other Revenue 0.00 4,500.00 0.00 0.00 4,500.00 4,573.05 5.95 5.95 4,579.00 0.13Total Bayview Dr Dist Admin Exp Fund 19Page: 10/15/2019 CITY OF HERMOSA BEACH 20 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Lower Pier Admin Exp Fund136 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3900 Other Revenue 3925 Special Assessment Admin Fees 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00Total Lower Pier Admin Exp Fund 20Page: 10/15/2019 CITY OF HERMOSA BEACH 21 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Myrtle Dist Admin Exp Fund137 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 0.00 0.00 0.00 0.00 0.00 Total Use Of Money & Property 0.00 0.00 0.00 0.00 0.00 3900 Other Revenue 3925 Special Assessment Admin Fees 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00Total Myrtle Dist Admin Exp Fund 21Page: 10/15/2019 CITY OF HERMOSA BEACH 22 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Loma Dist Admin Exp Fund138 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 415.00 10.97 10.97 404.03 2.64 Total Use Of Money & Property 2.64 415.00 10.97 10.97 404.03 3900 Other Revenue 3925 Special Assessment Admin Fees 0.00 0.00 0.00 0.00 0.00 Total Other Revenue 0.00 0.00 0.00 0.00 0.00 404.03 10.97 10.97 415.00 2.64Total Loma Dist Admin Exp Fund 22Page: 10/15/2019 CITY OF HERMOSA BEACH 23 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Beach Dr Assmnt Dist Admin Exp Fund139 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 84.00 5.67 5.67 78.33 6.75 Total Use Of Money & Property 6.75 84.00 5.67 5.67 78.33 3900 Other Revenue 3925 Special Assessment Admin Fees 3,500.00 0.00 0.00 3,500.00 0.00 Total Other Revenue 0.00 3,500.00 0.00 0.00 3,500.00 3,578.33 5.67 5.67 3,584.00 0.16Total Beach Dr Assmnt Dist Admin Exp Fund 23Page: 10/15/2019 CITY OF HERMOSA BEACH 24 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Community Dev Block Grant140 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3700 Intergovernmental/Federal 3715 CDBG Administration 0.00 0.00 0.00 0.00 0.00 3720 Americans with Disabilities Act 120,000.00 0.00 0.00 120,000.00 0.00 120,000.00 0.00 0.00 120,000.00 0.00Total Community Dev Block Grant 24Page: 10/15/2019 CITY OF HERMOSA BEACH 25 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Proposition A Fund145 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3100 Taxes 3117 Proposition A Transit 408,722.00 67,438.48 67,438.48 341,283.52 16.50 Total Taxes 16.50 408,722.00 67,438.48 67,438.48 341,283.52 3400 Use Of Money & Property 3401 Interest Income 38,519.00 2,043.95 2,043.95 36,475.05 5.31 3450 Investment Discount 137.00 2.30 2.30 134.70 1.68 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 Total Use Of Money & Property 5.29 38,656.00 2,046.25 2,046.25 36,609.75 3800 Current Service Charges 3853 Dial-A-Taxi Program 4,600.00 880.00 880.00 3,720.00 19.13 3855 Bus Passes 500.00 58.60 58.60 441.40 11.72 Total Current Service Charges 18.40 5,100.00 938.60 938.60 4,161.40 382,054.67 70,423.33 70,423.33 452,478.00 15.56Total Proposition A Fund 25Page: 10/15/2019 CITY OF HERMOSA BEACH 26 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Proposition C Fund146 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3100 Taxes 3118 Proposition C Local Return 339,024.00 55,938.31 55,938.31 283,085.69 16.50 Total Taxes 16.50 339,024.00 55,938.31 55,938.31 283,085.69 3400 Use Of Money & Property 3401 Interest Income 33,171.00 364.22 364.22 32,806.78 1.10 3450 Investment Discount 118.00 0.41 0.41 117.59 0.35 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 Total Use Of Money & Property 1.10 33,289.00 364.63 364.63 32,924.37 316,010.06 56,302.94 56,302.94 372,313.00 15.12Total Proposition C Fund 26Page: 10/15/2019 CITY OF HERMOSA BEACH 27 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Measure R Fund147 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3100 Taxes 3119 Measure R Local Return Funds 254,268.00 41,916.31 41,916.31 212,351.69 16.49 Total Taxes 16.49 254,268.00 41,916.31 41,916.31 212,351.69 3400 Use Of Money & Property 3401 Interest Income 25,857.00 1,201.77 1,201.77 24,655.23 4.65 3450 Investment Discount 92.00 1.35 1.35 90.65 1.47 3460 Unrealized Gain(Loss) On Inv 0.00 0.00 0.00 0.00 0.00 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 Total Use Of Money & Property 4.64 25,949.00 1,203.12 1,203.12 24,745.88 3900 Other Revenue 3970 Measure R SBCCOG South Bay Highway Pr 384,325.00 0.00 0.00 384,325.00 0.00 Total Other Revenue 0.00 384,325.00 0.00 0.00 384,325.00 621,422.57 43,119.43 43,119.43 664,542.00 6.49Total Measure R Fund 27Page: 10/15/2019 CITY OF HERMOSA BEACH 28 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Measure M148 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3100 Taxes 3118 Local Returns 0.00 0.00 0.00 0.00 0.00 3119 Measure R Local Return Funds 0.00 0.00 0.00 0.00 0.00 3131 Measure M Local Return Funds 288,170.00 46,731.62 46,731.62 241,438.38 16.22 Total Taxes 16.22 288,170.00 46,731.62 46,731.62 241,438.38 3400 Use Of Money & Property 3401 Interest Income 6,839.00 519.39 519.39 6,319.61 7.59 3450 Investment Discount 24.00 0.58 0.58 23.42 2.42 3460 Unrealized Gain(Loss) On Inv 0.00 0.00 0.00 0.00 0.00 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 Total Use Of Money & Property 7.58 6,863.00 519.97 519.97 6,343.03 3900 Other Revenue 3970 Measure R SBCCOG South Bay Highway Pr 0.00 0.00 0.00 0.00 0.00 Total Other Revenue 0.00 0.00 0.00 0.00 0.00 247,781.41 47,251.59 47,251.59 295,033.00 16.02Total Measure M 28Page: 10/15/2019 CITY OF HERMOSA BEACH 29 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Measure W Fund149 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3100 Taxes 3118 Local Returns 0.00 0.00 0.00 0.00 0.00 3119 Measure R Local Return Funds 0.00 0.00 0.00 0.00 0.00 3131 Measure M Local Return Funds 0.00 0.00 0.00 0.00 0.00 3132 Measure W Local Returns 160,000.00 0.00 0.00 160,000.00 0.00 Total Taxes 0.00 160,000.00 0.00 0.00 160,000.00 3400 Use Of Money & Property 3401 Interest Income 0.00 0.00 0.00 0.00 0.00 3450 Investment Discount 0.00 0.00 0.00 0.00 0.00 3460 Unrealized Gain(Loss) On Inv 0.00 0.00 0.00 0.00 0.00 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 Total Use Of Money & Property 0.00 0.00 0.00 0.00 0.00 3900 Other Revenue 3970 Measure R SBCCOG South Bay Highway Pr 0.00 0.00 0.00 0.00 0.00 Total Other Revenue 0.00 0.00 0.00 0.00 0.00 160,000.00 0.00 0.00 160,000.00 0.00Total Measure W Fund 29Page: 10/15/2019 CITY OF HERMOSA BEACH 30 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Grants Fund150 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3500 Intergovernmental/State 3558 Beverage Recycling Grant 5,300.00 0.00 0.00 5,300.00 0.00 3562 State Homeland Security Grant Program 83,911.00 0.00 0.00 83,911.00 0.00 3566 Coastal Conservancy Grant 0.00 0.00 0.00 0.00 0.00 3571 Local Coastal Assistance Grant 0.00 0.00 0.00 0.00 0.00 3572 Local Coastal Assistance Grant 2017 84,554.00 0.00 0.00 84,554.00 0.00 3573 Alcoholic Beverage Control Grant (ABC) 0.00 0.00 0.00 0.00 0.00 3580 BSCC- Mental Health Evaluation Team 0.00 0.00 0.00 0.00 0.00 3581 SWRCB- Storm Water Grant Program 1,349,200.00 0.00 0.00 1,349,200.00 0.00 3582 2017 State Homeland Security Program 0.00 0.00 0.00 0.00 0.00 Total Intergovernmental/State 0.00 1,522,965.00 0.00 0.00 1,522,965.00 3700 Intergovernmental/Federal 3732 STPL Street Improvement Reimb 0.00 0.00 0.00 0.00 0.00 3734 Solar Grant TBD/Energy Upgrades 0.00 0.00 0.00 0.00 0.00 3736 Bulletproof Vest Partnership 1,800.00 0.00 0.00 1,800.00 0.00 3740 SWRCB (ARRA)/Strand Infiltration Trench 0.00 0.00 0.00 0.00 0.00 3741 SWRCB (ARRA)/Pier Ave Impr Project 0.00 0.00 0.00 0.00 0.00 3742 STPL Pier St Impr Grant CIP 129 (ARRA) 0.00 0.00 0.00 0.00 0.00 3745 Energy Eff & Conserv Block Grant (ARRA) 0.00 0.00 0.00 0.00 0.00 3746 State Safe Routes to School (SR2S) 0.00 0.00 0.00 0.00 0.00 3747 Fed HSIP Grnt-Valley School Signal 0.00 0.00 0.00 0.00 0.00 3748 Gen Plan/Coastal/Strat Growth Council 0.00 0.00 0.00 0.00 0.00 30Page: 10/15/2019 CITY OF HERMOSA BEACH 31 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Grants Fund150 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3749 SCE Rule 20A Funds/PCH Beautification 0.00 0.00 0.00 0.00 0.00 3750 Dept of Justice- Body Worn Cameras 0.00 0.00 0.00 0.00 0.00 3751 *** Title Not Found *** 0.00 0.00 0.00 0.00 0.00 Total Intergovernmental/Federal 0.00 1,800.00 0.00 0.00 1,800.00 3900 Other Revenue 3965 Fireman's Fund Emerg Prep Prog Grant 0.00 0.00 0.00 0.00 0.00 3966 West Basin WD Grant- Reclaimed Waterline 0.00 0.00 0.00 0.00 0.00 3970 Melchione Trust- Surf Memorial 0.00 0.00 0.00 0.00 0.00 3971 LA Country Library 60,000.00 0.00 0.00 60,000.00 0.00 3972 Caltrans Reimbursement 0.00 0.00 0.00 0.00 0.00 3973 Caltrans Cooperative Agreement PCH&2nd 0.00 0.00 0.00 0.00 0.00 3974 South Park- Prop A Open Space Grant 0.00 0.00 0.00 0.00 0.00 3980 SWGP- Manhattan Beach Reimb 36,996.00 0.00 0.00 36,996.00 0.00 3981 SWGP- Redondo Beach Reimb 751,771.00 0.00 0.00 751,771.00 0.00 3982 SWGP- Torrance Reimb 489,834.00 0.00 0.00 489,834.00 0.00 3983 City Homelessness Planning Grant 0.00 0.00 0.00 0.00 0.00 3984 Systemic Safety Analysis Report Program 0.00 0.00 0.00 0.00 0.00 3985 California Green Business Program 10,000.00 10,000.00 10,000.00 0.00 100.00 Total Other Revenue 0.74 1,348,601.00 10,000.00 10,000.00 1,338,601.00 2,863,366.00 10,000.00 10,000.00 2,873,366.00 0.35Total Grants Fund 31Page: 10/15/2019 CITY OF HERMOSA BEACH 32 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Air Quality Mgmt Dist Fund152 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 1,289.00 8.71 8.71 1,280.29 0.68 3450 Investment Discount 4.00 0.01 0.01 3.99 0.25 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 Total Use Of Money & Property 0.67 1,293.00 8.72 8.72 1,284.28 3500 Intergovernmental/State 3538 AQMD Emission Control AB2766 25,000.00 0.00 0.00 25,000.00 0.00 3551 MSRC Discretionary Matching Funds 0.00 0.00 0.00 0.00 0.00 Total Intergovernmental/State 0.00 25,000.00 0.00 0.00 25,000.00 26,284.28 8.72 8.72 26,293.00 0.03Total Air Quality Mgmt Dist Fund 32Page: 10/15/2019 CITY OF HERMOSA BEACH 33 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Supp Law Enf Serv Fund (SLESF)153 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3100 Taxes 3135 C.O.P.S. Allocation 100,000.00 0.00 0.00 100,000.00 0.00 Total Taxes 0.00 100,000.00 0.00 0.00 100,000.00 3400 Use Of Money & Property 3401 Interest Income 6,426.00 497.03 497.03 5,928.97 7.73 3450 Investment Discount 23.00 0.56 0.56 22.44 2.43 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 Total Use Of Money & Property 7.72 6,449.00 497.59 497.59 5,951.41 105,951.41 497.59 497.59 106,449.00 0.47Total Supp Law Enf Serv Fund (SLESF) 33Page: 10/15/2019 CITY OF HERMOSA BEACH 34 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Sewer Fund160 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 159,085.00 11,587.02 11,587.02 147,497.98 7.28 3450 Investment Discount 566.00 13.00 13.00 553.00 2.30 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 Total Use Of Money & Property 7.27 159,651.00 11,600.02 11,600.02 148,050.98 3500 Intergovernmental/State 3550 CA Waste Oil Recycling Grant 5,475.00 0.00 0.00 5,475.00 0.00 Total Intergovernmental/State 0.00 5,475.00 0.00 0.00 5,475.00 3600 Intergovernmental/County 3602 Beach Outlet Maintenance 8,000.00 0.00 0.00 8,000.00 0.00 Total Intergovernmental/County 0.00 8,000.00 0.00 0.00 8,000.00 3800 Current Service Charges 3828 Sewer Connection Fee 55,000.00 1,384.00 1,384.00 53,616.00 2.52 3829 Sewer Demolition Fee 3,225.00 516.00 516.00 2,709.00 16.00 3832 Sewer Lateral Installation 22,960.00 4,592.00 4,592.00 18,368.00 20.00 Total Current Service Charges 8.00 81,185.00 6,492.00 6,492.00 74,693.00 3900 Other Revenue 3902 Refunds/Reimb Previous Years 0.00 0.00 0.00 0.00 0.00 3922 Other Financing Source- Debt Issuance 0.00 0.00 0.00 0.00 0.00 3955 Operating Transfers In 0.00 0.00 0.00 0.00 0.00 34Page: 10/15/2019 CITY OF HERMOSA BEACH 35 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Sewer Fund160 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd Total Other Revenue 0.00 0.00 0.00 0.00 0.00 6800 Current Service Charges Continued 6861 Sewer Service Charge 1,040,000.00 688.37 688.37 1,039,311.63 0.07 Total Current Service Charges Continued 0.07 1,040,000.00 688.37 688.37 1,039,311.63 1,275,530.61 18,780.39 18,780.39 1,294,311.00 1.45Total Sewer Fund 35Page: 10/15/2019 CITY OF HERMOSA BEACH 36 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Storm Drains Fund161 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 24,884.00 0.00 0.00 24,884.00 0.00 Total Use Of Money & Property 0.00 24,884.00 0.00 0.00 24,884.00 3900 Other Revenue 3955 Operating Transfers In 700,000.00 58,333.00 58,333.00 641,667.00 8.33 Total Other Revenue 8.33 700,000.00 58,333.00 58,333.00 641,667.00 666,551.00 58,333.00 58,333.00 724,884.00 8.05Total Storm Drains Fund 36Page: 10/15/2019 CITY OF HERMOSA BEACH 37 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Asset Seizure/Forft Fund170 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3300 Fines & Forfeitures 3304 State Forfeited Funds 0.00 0.00 0.00 0.00 0.00 3307 Department of Justice Forfeited Funds 0.00 0.00 0.00 0.00 0.00 3308 Department of Treasury Forfeited Funds 0.00 0.00 0.00 0.00 0.00 Total Fines & Forfeitures 0.00 0.00 0.00 0.00 0.00 3400 Use Of Money & Property 3401 Interest Income 13,923.00 934.55 934.55 12,988.45 6.71 3450 Investment Discount 49.00 1.05 1.05 47.95 2.14 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 Total Use Of Money & Property 6.70 13,972.00 935.60 935.60 13,036.40 3900 Other Revenue 3903 Contributions Non Govt 0.00 0.00 0.00 0.00 0.00 Total Other Revenue 0.00 0.00 0.00 0.00 0.00 13,036.40 935.60 935.60 13,972.00 6.70Total Asset Seizure/Forft Fund 37Page: 10/15/2019 CITY OF HERMOSA BEACH 38 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Fire Protection Fund180 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 1,943.00 98.97 98.97 1,844.03 5.09 3450 Investment Discount 7.00 0.12 0.12 6.88 1.71 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 Total Use Of Money & Property 5.08 1,950.00 99.09 99.09 1,850.91 3900 Other Revenue 3912 Fire Flow Fee 48,751.00 2,530.97 2,530.97 46,220.03 5.19 Total Other Revenue 5.19 48,751.00 2,530.97 2,530.97 46,220.03 48,070.94 2,630.06 2,630.06 50,701.00 5.19Total Fire Protection Fund 38Page: 10/15/2019 CITY OF HERMOSA BEACH 39 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 RTI Undersea Cable190 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 8,800.00 703.28 703.28 8,096.72 7.99 3426 Easement Agreement 90,000.00 0.00 0.00 90,000.00 0.00 3427 Easement Cable 2 264,000.00 0.00 0.00 264,000.00 0.00 3428 Easement Cable 3 253,000.00 0.00 0.00 253,000.00 0.00 3450 Investment Discount 31.00 0.79 0.79 30.21 2.55 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 615,126.93 704.07 704.07 615,831.00 0.11Total RTI Undersea Cable 39Page: 10/15/2019 CITY OF HERMOSA BEACH 40 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 RTI Tidelands191 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 6,400.00 425.94 425.94 5,974.06 6.66 3426 Easement Agreement 376,000.00 0.00 0.00 376,000.00 0.00 3450 Investment Discount 23.00 0.45 0.45 22.55 1.96 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 381,996.61 426.39 426.39 382,423.00 0.11Total RTI Tidelands 40Page: 10/15/2019 CITY OF HERMOSA BEACH 41 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 2015 Lease Revenue Bonds201 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3900 Other Revenue 3922 Other Financing Sources- Debt Issuance 0.00 0.00 0.00 0.00 0.00 3955 Operating Transfers In 789,863.00 0.00 0.00 789,863.00 0.00 789,863.00 0.00 0.00 789,863.00 0.00Total 2015 Lease Revenue Bonds 41Page: 10/15/2019 CITY OF HERMOSA BEACH 42 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 195,330.00 12,305.39 12,305.39 183,024.61 6.30 3414 Fund Exchange 0.00 0.00 0.00 0.00 0.00 3450 Investment Discount 695.00 13.82 13.82 681.18 1.99 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 Total Use Of Money & Property 6.28 196,025.00 12,319.21 12,319.21 183,705.79 3900 Other Revenue 3902 Refunds/Reimb Previous Years 0.00 0.00 0.00 0.00 0.00 3913 In-Lieu Fee/Street Pavement 0.00 0.00 0.00 0.00 0.00 3955 Operating Transfers In 200,000.00 16,666.00 16,666.00 183,334.00 8.33 3962 SCE Reimbursement 0.00 0.00 0.00 0.00 0.00 Total Other Revenue 8.33 200,000.00 16,666.00 16,666.00 183,334.00 367,039.79 28,985.21 28,985.21 396,025.00 7.32Total Capital Improvement Fund 42Page: 10/15/2019 CITY OF HERMOSA BEACH 43 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Artesia Blvd Relinquishment302 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 0.00 0.00 0.00 0.00 0.00 3450 Investment Discount 0.00 0.00 0.00 0.00 0.00 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00Total Artesia Blvd Relinquishment 43Page: 10/15/2019 CITY OF HERMOSA BEACH 44 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Bayview Dr Redemption Fund 2004-2609 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 2,877.00 220.71 220.71 2,656.29 7.67 2,656.29 220.71 220.71 2,877.00 7.67Total Bayview Dr Redemption Fund 2004-2 44Page: 10/15/2019 CITY OF HERMOSA BEACH 45 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Lwr Pier Dist Redemption Fund610 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 78.00 5.25 5.25 72.75 6.73 72.75 5.25 5.25 78.00 6.73Total Lwr Pier Dist Redemption Fund 45Page: 10/15/2019 CITY OF HERMOSA BEACH 46 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Beach Dr Assessment Dist Redemption Fund611 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 1,480.00 110.15 110.15 1,369.85 7.44 1,369.85 110.15 110.15 1,480.00 7.44Total Beach Dr Assessment Dist Redemption Fund 46Page: 10/15/2019 CITY OF HERMOSA BEACH 47 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Beach Dr Assessment Dist Reserve Fund612 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 116.00 7.70 7.70 108.30 6.64 108.30 7.70 7.70 116.00 6.64Total Beach Dr Assessment Dist Reserve Fund 47Page: 10/15/2019 CITY OF HERMOSA BEACH 48 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Myrtle Ave Assessment Fund617 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 1,845.00 0.00 0.00 1,845.00 0.00 1,845.00 0.00 0.00 1,845.00 0.00Total Myrtle Ave Assessment Fund 48Page: 10/15/2019 CITY OF HERMOSA BEACH 49 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Loma Drive Assessment Fund618 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 2,858.00 143.78 143.78 2,714.22 5.03 2,714.22 143.78 143.78 2,858.00 5.03Total Loma Drive Assessment Fund 49Page: 10/15/2019 CITY OF HERMOSA BEACH 50 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Bayview Dr Reserve Fund 2004-2619 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 380.00 25.30 25.30 354.70 6.66 354.70 25.30 25.30 380.00 6.66Total Bayview Dr Reserve Fund 2004-2 50Page: 10/15/2019 CITY OF HERMOSA BEACH 51 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Insurance Fund705 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3800 Current Service Charges 3880 Insurance Service Charges 2,707,639.00 0.00 0.00 2,707,639.00 0.00 Total Current Service Charges 0.00 2,707,639.00 0.00 0.00 2,707,639.00 3900 Other Revenue 3902 Refunds/Reimb Previous Years 0.00 0.00 0.00 0.00 0.00 3904 General Miscellaneous 0.00 0.00 0.00 0.00 0.00 3955 Operating Transfers In 0.00 0.00 0.00 0.00 0.00 Total Other Revenue 0.00 0.00 0.00 0.00 0.00 2,707,639.00 0.00 0.00 2,707,639.00 0.00Total Insurance Fund 51Page: 10/15/2019 CITY OF HERMOSA BEACH 52 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Equipment Replacement Fund715 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3800 Current Service Charges 3822 Building Maintenance Service Charges 101,556.00 234,102.00 234,102.00 -132,546.00 230.52 3885 Comm Equip/Business Mach Charges 843,689.00 70,308.00 70,308.00 773,381.00 8.33 3889 Vehicle/Equip Replacement Charges 841,263.00 140,212.00 140,212.00 701,051.00 16.67 Total Current Service Charges 24.89 1,786,508.00 444,622.00 444,622.00 1,341,886.00 3900 Other Revenue 3901 Sale of Real/Personal Property 0.00 1,496.57 1,496.57 -1,496.57 0.00 3902 Refunds/Reimb Previous Years 0.00 0.00 0.00 0.00 0.00 3903 Contributions Non Govt 0.00 0.00 0.00 0.00 0.00 3904 General Miscellaneous 0.00 0.00 0.00 0.00 0.00 3911 Gain on Sale of Fixed Assets 0.00 0.00 0.00 0.00 0.00 3955 Operating Transfers In 0.00 0.00 0.00 0.00 0.00 3962 SCE Reimbursement 0.00 0.00 0.00 0.00 0.00 Total Other Revenue 0.00 0.00 1,496.57 1,496.57 -1,496.57 6800 Current Service Charges Continued 6866 Records Technology Fee 122,884.00 20,261.48 20,261.48 102,622.52 16.49 Total Current Service Charges Continued 16.49 122,884.00 20,261.48 20,261.48 102,622.52 1,443,011.95 466,380.05 466,380.05 1,909,392.00 24.43Total Equipment Replacement Fund 52Page: 10/15/2019 CITY OF HERMOSA BEACH 53 9:44AM Page:revstat.rpt Revenue Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Investment Fund900 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 0.00 55,717.30 55,717.30 -55,717.30 0.00 -55,717.30 55,717.30 55,717.30 0.00 0.00Total Investment Fund Grand Total 58,555,429.00 4,547,181.69 4,547,181.69 54,008,247.31 7.77 53Page: 10/15/2019 CITY OF HERMOSA BEACH 1 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 City Council1101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1101-4100 Personal Services 45,150.00 7,525.00 7,525.00 16.671101-4102 Regular Salaries 0.00 37,625.00 4,000.00 976.80 976.80 24.421101-4106 Regular Overtime 0.00 3,023.20 1,996.00 0.00 0.00 0.001101-4111 Accrual Cash In 0.00 1,996.00 43,725.00 5,300.00 5,300.00 12.121101-4112 Part Time/Temporary 0.00 38,425.00 32,765.00 1,099.60 1,099.60 3.361101-4180 Retirement 0.00 31,665.40 130.00 0.00 0.00 0.001101-4185 Alternative Retirement System-Parttime 0.00 130.00 115,227.00 18,423.50 18,423.50 15.991101-4188 Employee Benefits 0.00 96,803.50 1,289.00 200.07 200.07 15.521101-4189 Medicare Benefits 0.00 1,088.93 1,445.00 0.00 0.00 0.001101-4190 Other Post Employment Benefits (OPEB) 0.00 1,445.00 Total Personal Services 245,727.00 33,524.97 33,524.97 0.00 212,202.03 13.64 1101-4200 Contract Services 36,200.00 0.00 0.00 0.001101-4201 Contract Serv/Private 0.00 36,200.00 0.00 0.00 0.00 0.001101-4251 Contract Services/Gov't 0.00 0.00 Total Contract Services 36,200.00 0.00 0.00 0.00 36,200.00 0.00 1101-4300 Materials/Supplies/Other 4,000.00 -128.95 -128.95 3.221101-4304 Telephone 0.00 4,128.95 15,000.00 1,628.56 1,628.56 11.051101-4305 Office Oper Supplies 29.44 13,342.00 31,865.00 18,463.00 18,463.00 62.771101-4315 Membership 1,539.23 11,862.77 25,000.00 2,588.88 2,588.88 16.241101-4317 Conference/Training 1,470.61 20,940.51 30,973.00 4,829.29 4,829.29 16.551101-4319 Special Events 297.94 25,845.77 3,620.00 301.67 301.67 8.331101-4394 Building Maintenance Charges 0.00 3,318.33 5,214.00 435.00 435.00 8.341101-4396 Insurance User Charges 0.00 4,779.00 Total Materials/Supplies/Other 115,672.00 28,117.45 28,117.45 3,337.22 84,217.33 27.19 1101-4900 Depreciation 0.00 0.00 0.00 0.001101-4901 Depreciation/Mach/Equipment 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 1Page: 10/15/2019 CITY OF HERMOSA BEACH 2 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 City Council1101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1101-5600 Buildings/Improvements 0.00 0.00 0.00 0.001101-5601 Buildings 0.00 0.00 0.00 0.00 0.00 0.001101-5602 Imprvmnts Other Than Bldgs 0.00 0.00 Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total City Council 397,599.00 61,642.42 61,642.42 3,337.22 332,619.36 16.34 2Page: 10/15/2019 CITY OF HERMOSA BEACH 3 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 City Clerk1121 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1121-4100 Personal Services 179,794.00 11,262.04 11,262.04 6.261121-4102 Regular Salaries 0.00 168,531.96 0.00 0.00 0.00 0.001121-4106 Regular Overtime 0.00 0.00 3,377.00 0.00 0.00 0.001121-4111 Accrual Cash In 0.00 3,377.00 12,936.00 23,983.34 23,983.34 185.401121-4112 Part Time/Temporary 0.00 -11,047.34 45,682.00 1,625.45 1,625.45 3.561121-4180 Retirement 0.00 44,056.55 47,088.00 4,560.00 4,560.00 9.681121-4188 Employee Benefits 0.00 42,528.00 2,939.00 511.20 511.20 17.391121-4189 Medicare Benefits 0.00 2,427.80 3,430.00 0.00 0.00 0.001121-4190 Other Post Employment Benefits (OPEB) 0.00 3,430.00 Total Personal Services 295,246.00 41,942.03 41,942.03 0.00 253,303.97 14.21 1121-4200 Contract Services 15,300.00 0.00 0.00 0.001121-4201 Contract Serv/Private 0.00 15,300.00 203,000.00 -400.00 -400.00 0.201121-4251 Contract Services/Govt 0.00 203,400.00 Total Contract Services 218,300.00 -400.00 -400.00 0.00 218,700.00 0.00 1121-4300 Materials/Supplies/Other 900.00 -217.29 -217.29 24.141121-4304 Telephone 0.00 1,117.29 4,800.00 4,224.88 4,224.88 88.131121-4305 Office Oper Supplies 5.22 569.90 590.00 55.00 55.00 9.321121-4315 Membership 0.00 535.00 8,455.00 175.00 175.00 2.071121-4317 Conference/Training 0.00 8,280.00 20,000.00 -840.00 -840.00 4.201121-4323 Public Noticing 0.00 20,840.00 8,635.00 720.00 720.00 8.341121-4390 Communications Equipment Chrgs 0.00 7,915.00 612.00 51.00 51.00 8.331121-4394 Building Maintenance Charges 0.00 561.00 11,870.00 989.00 989.00 8.331121-4396 Insurance User Charges 0.00 10,881.00 Total Materials/Supplies/Other 55,862.00 5,157.59 5,157.59 5.22 50,699.19 9.24 1121-4900 Depreciation 0.00 0.00 0.00 0.001121-4901 Depreciation/Mach/Equipment 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 3Page: 10/15/2019 CITY OF HERMOSA BEACH 4 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 City Clerk1121 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1121-5400 Equipment/Furniture 0.00 0.00 0.00 0.001121-5401 Equip-Less Than $1,000 0.00 0.00 2,000.00 0.00 0.00 0.001121-5402 Equip-More Than $1,000 0.00 2,000.00 Total Equipment/Furniture 2,000.00 0.00 0.00 0.00 2,000.00 0.00 Total City Clerk 571,408.00 46,699.62 46,699.62 5.22 524,703.16 8.17 4Page: 10/15/2019 CITY OF HERMOSA BEACH 5 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 City Attorney1131 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1131-4200 Contract Services 450,000.00 30,729.20 30,729.20 6.831131-4201 Contract Serv/Private 0.00 419,270.80 Total City Attorney 450,000.00 30,729.20 30,729.20 0.00 419,270.80 6.83 5Page: 10/15/2019 CITY OF HERMOSA BEACH 6 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 City Prosecutor1132 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1132-4200 Contract Services 230,000.00 0.00 0.00 0.001132-4201 Contract Serv/Private 0.00 230,000.00 Total Contract Services 230,000.00 0.00 0.00 0.00 230,000.00 0.00 1132-4300 Materials/Supplies/Other 250.00 -71.93 -71.93 28.771132-4304 Telephone 0.00 321.93 100.00 0.00 0.00 0.001132-4305 Office Oper Supplies 0.00 100.00 0.00 0.00 0.00 0.001132-4315 Membership 0.00 0.00 0.00 0.00 0.00 0.001132-4317 Conference/Training 0.00 0.00 Total Materials/Supplies/Other 350.00 -71.93 -71.93 0.00 421.93 0.00 Total City Prosecutor 230,350.00 -71.93 -71.93 0.00 230,421.93 0.00 6Page: 10/15/2019 CITY OF HERMOSA BEACH 7 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 City Attorney- Litigation1133 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1133-4200 Contract Services 0.00 357.40 357.40 0.001133-4201 Contract Serv/Private 0.00 -357.40 Total City Attorney- Litigation 0.00 357.40 357.40 0.00 -357.40 0.00 7Page: 10/15/2019 CITY OF HERMOSA BEACH 8 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 City Treasurer1141 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1141-4100 Personal Services 0.00 0.00 0.00 0.001141-4102 Regular Salaries 0.00 0.00 0.00 0.00 0.00 0.001141-4106 Regular Overtime 0.00 0.00 0.00 0.00 0.00 0.001141-4111 Accrual Cash In 0.00 0.00 6,360.00 1,060.00 1,060.00 16.671141-4112 Part Time/Temporary 0.00 5,300.00 467.00 74.04 74.04 15.851141-4180 Retirement 0.00 392.96 13,702.00 2,189.60 2,189.60 15.981141-4188 Employee Benefits 0.00 11,512.40 92.00 15.36 15.36 16.701141-4189 Medicare Benefits 0.00 76.64 0.00 0.00 0.00 0.001141-4190 Other Post Employment Benefits (OPEB) 0.00 0.00 Total Personal Services 20,621.00 3,339.00 3,339.00 0.00 17,282.00 16.19 1141-4200 Contract Services 14,000.00 129.50 129.50 0.931141-4201 Contract Serv/Private 0.00 13,870.50 Total Contract Services 14,000.00 129.50 129.50 0.00 13,870.50 0.93 1141-4300 Materials/Supplies/Other 570.00 -120.49 -120.49 21.141141-4304 Telephone 0.00 690.49 1,300.00 232.00 232.00 17.851141-4305 Office Oper Supplies 0.00 1,068.00 65.00 0.00 0.00 0.001141-4315 Membership 0.00 65.00 2,405.00 0.00 0.00 0.001141-4317 Conference/Training 0.00 2,405.00 4,730.00 394.00 394.00 8.331141-4390 Communications Equipment Chrgs 0.00 4,336.00 609.00 50.75 50.75 8.331141-4394 Building Maintenance Charges 0.00 558.25 450.00 38.00 38.00 8.441141-4396 Insurance User Charges 0.00 412.00 Total Materials/Supplies/Other 10,129.00 594.26 594.26 0.00 9,534.74 5.87 1141-4900 Depreciation 0.00 0.00 0.00 0.001141-4901 Depreciation/Mach/Equipment 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 1141-5400 Equipment/Furniture 8Page: 10/15/2019 CITY OF HERMOSA BEACH 9 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 City Treasurer1141 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 0.00 0.00 0.00 0.001141-5401 Equip-Less Than $1,000 0.00 0.00 Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 Total City Treasurer 44,750.00 4,062.76 4,062.76 0.00 40,687.24 9.08 9Page: 10/15/2019 CITY OF HERMOSA BEACH 10 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 City Manager1201 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1201-4100 Personal Services 950,711.00 124,506.96 124,506.96 13.101201-4102 Regular Salaries 0.00 826,204.04 4,000.00 976.80 976.80 24.421201-4106 Regular Overtime 0.00 3,023.20 36,743.00 3,582.52 3,582.52 9.751201-4111 Accrual Cash In 0.00 33,160.48 12,480.00 2,724.00 2,724.00 21.831201-4112 Part Time/Temporary 0.00 9,756.00 93,462.00 9,807.76 9,807.76 10.491201-4180 Retirement 0.00 83,654.24 0.00 0.00 0.00 0.001201-4185 Alternative Retirement System-Parttime 0.00 0.00 143,993.00 14,932.66 14,932.66 10.371201-4188 Employee Benefits 0.00 129,060.34 14,966.00 2,006.59 2,006.59 13.411201-4189 Medicare Benefits 0.00 12,959.41 21,195.00 0.00 0.00 0.001201-4190 Other Post Employment Benefits (OPEB) 0.00 21,195.00 Total Personal Services 1,277,550.00 158,537.29 158,537.29 0.00 1,119,012.71 12.41 1201-4200 Contract Services 661,200.00 6,541.91 6,541.91 1.741201-4201 Contract Serv/Private 4,945.44 649,712.65 6,740.00 0.00 0.00 207.571201-4251 Contract Services/Gov't 13,990.00 -7,250.00 Total Contract Services 667,940.00 6,541.91 6,541.91 18,935.44 642,462.65 3.81 1201-4300 Materials/Supplies/Other 7,000.00 70.28 70.28 1.001201-4304 Telephone 0.00 6,929.72 10,000.00 1,663.73 1,663.73 17.631201-4305 Office Oper Supplies 99.67 8,236.60 6,673.00 520.00 520.00 91.541201-4315 Membership 5,588.17 564.83 24,242.00 1,327.08 1,327.08 5.471201-4317 Conference/Training 0.00 22,914.92 12,378.00 1,032.00 1,032.00 8.341201-4390 Communications Equipment Chrgs 0.00 11,346.00 3,711.00 309.25 309.25 8.331201-4394 Building Maintenance Charges 0.00 3,401.75 42,094.00 7,016.00 7,016.00 16.671201-4395 Equip Replacement Chrgs 0.00 35,078.00 56,245.00 4,687.00 4,687.00 8.331201-4396 Insurance User Charges 0.00 51,558.00 Total Materials/Supplies/Other 162,343.00 16,625.34 16,625.34 5,687.84 140,029.82 13.74 1201-4900 Depreciation 0.00 0.00 0.00 0.001201-4901 Depreciation/Mach/Equipment 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 10Page: 10/15/2019 CITY OF HERMOSA BEACH 11 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 City Manager1201 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1201-5400 Equipment/Furniture 19,650.00 9,893.56 9,893.56 50.771201-5401 Equip-Less Than $1,000 82.26 9,674.18 11,500.00 511.32 511.32 4.831201-5402 Equip-More Than $1,000 44.36 10,944.32 0.00 0.00 0.00 0.001201-5405 Equipment more than $5,000 0.00 0.00 Total Equipment/Furniture 31,150.00 10,404.88 10,404.88 126.62 20,618.50 33.81 Total City Manager 2,138,983.00 192,109.42 192,109.42 24,749.90 1,922,123.68 10.14 11Page: 10/15/2019 CITY OF HERMOSA BEACH 12 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Finance Administration1202 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1202-4100 Personal Services 552,343.00 88,855.77 88,855.77 16.091202-4102 Regular Salaries 0.00 463,487.23 1,125.00 706.59 706.59 62.811202-4106 Regular Overtime 0.00 418.41 43,831.00 5,074.89 5,074.89 11.581202-4111 Accrual Cash In 0.00 38,756.11 28,838.00 5,262.37 5,262.37 18.251202-4112 Part Time/Temporary 0.00 23,575.63 181,946.00 7,563.88 7,563.88 4.161202-4180 Retirement 0.00 174,382.12 0.00 0.00 0.00 0.001202-4185 Alternative Retirement System-Parttime 0.00 0.00 79,089.00 12,907.28 12,907.28 16.321202-4188 Employee Benefits 0.00 66,181.72 6,384.00 1,141.45 1,141.45 17.881202-4189 Medicare Benefits 0.00 5,242.55 21,416.00 0.00 0.00 0.001202-4190 Other Post Employment Benefits (OPEB) 0.00 21,416.00 Total Personal Services 914,972.00 121,512.23 121,512.23 0.00 793,459.77 13.28 1202-4200 Contract Services 162,087.00 9,692.00 9,692.00 45.411202-4201 Contract Serv/Private 63,904.48 88,490.52 Total Contract Services 162,087.00 9,692.00 9,692.00 63,904.48 88,490.52 45.41 1202-4300 Materials/Supplies/Other 1,200.00 -336.31 -336.31 28.031202-4304 Telephone 0.00 1,536.31 6,500.00 806.88 806.88 19.821202-4305 Office Oper Supplies 481.14 5,211.98 690.00 0.00 0.00 0.001202-4315 Membership 0.00 690.00 4,925.00 340.00 340.00 6.901202-4317 Conference/Training 0.00 4,585.00 26,383.00 2,199.00 2,199.00 8.331202-4390 Communications Equipment Chrgs 0.00 24,184.00 2,113.00 176.08 176.08 8.331202-4394 Building Maintenance Charges 0.00 1,936.92 34,322.00 2,860.00 2,860.00 8.331202-4396 Insurance User Charges 0.00 31,462.00 Total Materials/Supplies/Other 76,133.00 6,045.65 6,045.65 481.14 69,606.21 8.57 1202-4900 Depreciation 0.00 0.00 0.00 0.001202-4901 Depreciation/Mach/Equipment 0.00 0.00 0.00 0.00 0.00 0.001202-4902 Depreciation/Vehicles 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 12Page: 10/15/2019 CITY OF HERMOSA BEACH 13 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Finance Administration1202 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1202-5400 Equipment/Furniture 0.00 2,887.52 2,887.52 0.001202-5401 Equip-Less Than $1,000 0.00 -2,887.52 0.00 0.00 0.00 0.001202-5402 Equip-More Than $1,000 0.00 0.00 Total Equipment/Furniture 0.00 2,887.52 2,887.52 0.00 -2,887.52 0.00 Total Finance Administration 1,153,192.00 140,137.40 140,137.40 64,385.62 948,668.98 17.74 13Page: 10/15/2019 CITY OF HERMOSA BEACH 14 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Human Resources1203 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1203-4100 Personal Services 160,362.00 25,002.04 25,002.04 15.591203-4102 Regular Salaries 0.00 135,359.96 0.00 0.00 0.00 0.001203-4106 Regular Overtime 0.00 0.00 4,117.00 0.00 0.00 0.001203-4111 Accrual Cash In 0.00 4,117.00 35,034.00 1,997.91 1,997.91 5.701203-4180 Retirement 0.00 33,036.09 150,330.00 24,376.13 24,376.13 16.221203-4188 Employee Benefits 0.00 125,953.87 2,538.00 397.94 397.94 15.681203-4189 Medicare Benefits 0.00 2,140.06 8,157.00 0.00 0.00 0.001203-4190 Other Post Employment Benefits (OPEB) 0.00 8,157.00 2,000.00 202.94 202.94 10.151203-4191 Instant Bonuses 0.00 1,797.06 Total Personal Services 362,538.00 51,976.96 51,976.96 0.00 310,561.04 14.34 1203-4200 Contract Services 245,278.00 14,802.96 14,802.96 6.491203-4201 Contract Serv/Private 1,106.17 229,368.87 11,000.00 256.00 256.00 58.011203-4251 Contract Service/Govt 6,125.00 4,619.00 Total Contract Services 256,278.00 15,058.96 15,058.96 7,231.17 233,987.87 8.70 1203-4300 Materials/Supplies/Other 0.00 0.00 0.00 0.001203-4300 Employee recognition instant bonus 0.00 0.00 1,900.00 -152.95 -152.95 8.051203-4304 Telephone 0.00 2,052.95 4,000.00 737.04 737.04 18.431203-4305 Office Oper Supplies 0.00 3,262.96 800.00 0.00 0.00 0.001203-4315 Membership 0.00 800.00 21,000.00 443.34 443.34 2.111203-4317 Conference/Training 0.00 20,556.66 12,000.00 50.00 50.00 0.421203-4320 Medical Exams 0.00 11,950.00 8,490.00 708.00 708.00 8.341203-4390 Communications Equipment Chrgs 0.00 7,782.00 612.00 51.00 51.00 8.331203-4394 Building Maintenance Charges 0.00 561.00 15,497.00 1,291.00 1,291.00 8.331203-4396 Insurance User Charges 0.00 14,206.00 Total Materials/Supplies/Other 64,299.00 3,127.43 3,127.43 0.00 61,171.57 4.86 1203-4900 Depreciation 0.00 0.00 0.00 0.001203-4901 Depreciation/Mach/Equipment 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 14Page: 10/15/2019 CITY OF HERMOSA BEACH 15 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Human Resources1203 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1203-5400 Equipment/Furniture 0.00 0.00 0.00 0.001203-5401 Equip-Less Than $1,000 0.00 0.00 Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 Total Human Resources 683,115.00 70,163.35 70,163.35 7,231.17 605,720.48 11.33 15Page: 10/15/2019 CITY OF HERMOSA BEACH 16 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Finance Cashier1204 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1204-4100 Personal Services 369,889.00 60,877.04 60,877.04 16.461204-4102 Regular Salaries 0.00 309,011.96 1,500.00 38.46 38.46 2.561204-4106 Regular Overtime 0.00 1,461.54 5,418.00 895.57 895.57 16.531204-4111 Accrual Cash In 0.00 4,522.43 46,506.00 7,389.90 7,389.90 15.891204-4112 Part Time Temporary 0.00 39,116.10 99,869.00 5,737.64 5,737.64 5.751204-4180 Retirement 0.00 94,131.36 12.00 0.00 0.00 0.001204-4185 Alternative Retirement System-Parttime 0.00 12.00 91,401.00 15,879.50 15,879.50 17.371204-4188 Employee Benefits 0.00 75,521.50 5,759.00 961.92 961.92 16.701204-4189 Medicare Benefits 0.00 4,797.08 12,131.00 0.00 0.00 0.001204-4190 Other Post Employment Benefits (OPEB) 0.00 12,131.00 Total Personal Services 632,485.00 91,780.03 91,780.03 0.00 540,704.97 14.51 1204-4200 Contract Services 130,013.00 7,121.80 7,121.80 7.711204-4201 Contract Serv/Private 2,900.00 119,991.20 1,600.00 0.00 0.00 5.631204-4251 Contract Services/Gov't 90.00 1,510.00 Total Contract Services 131,613.00 7,121.80 7,121.80 2,990.00 121,501.20 7.68 1204-4300 Materials/Supplies/Other 2,907.00 -209.01 -209.01 7.191204-4304 Telephone 0.00 3,116.01 42,405.00 3,997.76 3,997.76 16.481204-4305 Office Operating Supplies 2,989.65 35,417.59 350.00 0.00 0.00 0.001204-4315 Membership 0.00 350.00 4,266.00 149.00 149.00 3.491204-4317 Conference/Training 0.00 4,117.00 30,371.00 2,531.00 2,531.00 8.331204-4390 Communications Equipment Chrgs 0.00 27,840.00 1,828.00 152.33 152.33 8.331204-4394 Building Maintenance Charges 0.00 1,675.67 21,760.00 1,813.00 1,813.00 8.331204-4396 Insurance User Charges 0.00 19,947.00 Total Materials/Supplies/Other 103,887.00 8,434.08 8,434.08 2,989.65 92,463.27 11.00 1204-5400 Equipment/Furniture 0.00 0.00 0.00 0.001204-5401 Equip-Less Than $1,000 0.00 0.00 0.00 0.00 0.00 0.001204-5402 Equip-More Than $1,000 0.00 0.00 Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 16Page: 10/15/2019 CITY OF HERMOSA BEACH 17 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Finance Cashier1204 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number Total Finance Cashier 867,985.00 107,335.91 107,335.91 5,979.65 754,669.44 13.06 17Page: 10/15/2019 CITY OF HERMOSA BEACH 18 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 General Appropriations1208 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1208-4100 Personal Services 0.00 0.00 0.00 0.001208-4102 Regular Salaries 0.00 0.00 0.00 0.00 0.00 0.001208-4106 Regular Overtime 0.00 0.00 0.00 0.00 0.00 0.001208-4111 Accrual Cash In 0.00 0.00 0.00 0.00 0.00 0.001208-4180 Retirement 0.00 0.00 0.00 0.00 0.00 0.001208-4188 Employee Benefits 0.00 0.00 0.00 0.00 0.00 0.001208-4189 Medicare Benefits 0.00 0.00 0.00 0.00 0.00 0.001208-4190 Other Post Employment Benefits (OPEB) 0.00 0.00 Total Personal Services 0.00 0.00 0.00 0.00 0.00 0.00 1208-4200 Contract Services 0.00 0.00 0.00 0.001208-4201 Contract Serv/Private 0.00 0.00 Total Contract Services 0.00 0.00 0.00 0.00 0.00 0.00 1208-4300 Materials/Supplies/Other 740.00 -26.94 -26.94 3.641208-4304 Telephone 0.00 766.94 -12,000.00 -6,295.15 -6,295.15 52.461208-4305 Office Oper Supplies 0.00 -5,704.85 0.00 0.00 0.00 0.001208-4390 Communications Equipment Chrgs 0.00 0.00 0.00 0.00 0.00 0.001208-4394 Building Maintenance Charges 0.00 0.00 0.00 0.00 0.00 0.001208-4396 Insurance User Charges 0.00 0.00 Total Materials/Supplies/Other -11,260.00 -6,322.09 -6,322.09 0.00 -4,937.91 56.15 1208-4900 Depreciation 0.00 0.00 0.00 0.001208-4901 Depreciation/Mach/Equipment 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 Total General Appropriations -11,260.00 -6,322.09 -6,322.09 0.00 -4,937.91 56.15 18Page: 10/15/2019 CITY OF HERMOSA BEACH 19 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Prospective Expenditures1214 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1214-4300 Materials/Supplies/Other 94,971.00 0.00 0.00 0.001214-4322 Unclassified 0.00 94,971.00 Total Prospective Expenditures 94,971.00 0.00 0.00 0.00 94,971.00 0.00 19Page: 10/15/2019 CITY OF HERMOSA BEACH 20 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Legal Settlement- E&B Resources1220 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1220-4200 Contract Services 0.00 0.00 0.00 0.001220-4201 Contract Serv/Private 0.00 0.00 Total Legal Settlement- E&B Resources 0.00 0.00 0.00 0.00 0.00 0.00 20Page: 10/15/2019 CITY OF HERMOSA BEACH 21 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Interfund Transfers Out1299 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1299-4300 Materials/Supplies/Other 1,865,795.00 89,660.00 89,660.00 4.811299-4399 OperatingTransfers Out 0.00 1,776,135.00 Total Interfund Transfers Out 1,865,795.00 89,660.00 89,660.00 0.00 1,776,135.00 4.81 21Page: 10/15/2019 CITY OF HERMOSA BEACH 22 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Police2101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2101-4100 Personal Services 5,182,366.00 779,631.67 779,631.67 15.042101-4102 Regular Salaries 0.00 4,402,734.33 82,492.00 14,737.36 14,737.36 17.872101-4105 Special Duty Pay 0.00 67,754.64 360,000.00 52,925.16 52,925.16 14.702101-4106 Regular Overtime 0.00 307,074.84 789,949.00 100,226.48 100,226.48 12.692101-4111 Accrual Cash In 0.00 689,722.52 14,602.00 1,779.08 1,779.08 12.182101-4112 Part Time Temporary 0.00 12,822.92 6,000.00 1,019.72 1,019.72 17.002101-4117 Shift Differential 0.00 4,980.28 7,200.00 -53.05 -53.05 0.742101-4118 Training Officer 0.00 7,253.05 2,323,455.00 154,570.72 154,570.72 6.652101-4180 Retirement 0.00 2,168,884.28 15,000.00 0.00 0.00 0.002101-4184 IRC 415(B) Retirement 0.00 15,000.00 0.00 0.00 0.00 0.002101-4185 Alternative Retirement System-Parttime 0.00 0.00 30,534.00 4,803.26 4,803.26 15.732101-4187 Uniform Allowance 0.00 25,730.74 1,032,659.00 159,204.20 159,204.20 15.422101-4188 Employee Benefits 0.00 873,454.80 76,621.00 13,973.53 13,973.53 18.242101-4189 Medicare Benefits 0.00 62,647.47 159,952.00 0.00 0.00 0.002101-4190 Other Post Employment Benefits (OPEB) 0.00 159,952.00 Total Personal Services 10,080,830.00 1,282,818.13 1,282,818.13 0.00 8,798,011.87 12.73 2101-4200 Contract Services 238,070.00 2,610.18 2,610.18 3.602101-4201 Contract Serv/Private 5,949.51 229,510.31 997,320.00 231,103.48 231,103.48 92.682101-4251 Contract Service/Govt 693,249.80 72,966.72 Total Contract Services 1,235,390.00 233,713.66 233,713.66 699,199.31 302,477.03 75.52 2101-4300 Materials/Supplies/Other 56,598.00 5,186.77 5,186.77 9.162101-4304 Telephone 0.00 51,411.23 55,000.00 2,557.74 2,557.74 11.252101-4305 Office Oper Supplies 3,630.53 48,811.73 13,000.00 821.77 821.77 10.692101-4306 Prisoner Maintenance 567.48 11,610.75 1,000.00 0.00 0.00 0.002101-4307 Radio Maintenance 0.00 1,000.00 10,500.00 110.60 110.60 1.052101-4309 Maintenance Materials 0.00 10,389.40 39,374.00 661.00 661.00 1.682101-4312 Travel Expense , POST 0.00 38,713.00 4,620.00 0.00 0.00 0.002101-4313 Travel Expense, STC 0.00 4,620.00 20,000.00 1,810.07 1,810.07 12.932101-4314 Uniforms 775.22 17,414.71 22Page: 10/15/2019 CITY OF HERMOSA BEACH 23 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Police2101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4,309.00 350.00 350.00 8.122101-4315 Membership 0.00 3,959.00 75,765.00 2,950.13 2,950.13 9.152101-4317 Conference/Training 3,981.81 68,833.06 0.00 0.00 0.00 0.002101-4326 Prior Yr Expense 0.00 0.00 3,400.00 0.00 0.00 44.072101-4350 Safety Gear 1,498.51 1,901.49 445,966.00 37,164.00 37,164.00 8.332101-4390 Communications Equipment Chrgs 0.00 408,802.00 11,250.00 937.50 937.50 8.332101-4394 Building Maintenance Charges 0.00 10,312.50 393,504.00 65,584.00 65,584.00 16.672101-4395 Equip Replacement Charges 0.00 327,920.00 1,201,292.00 100,108.00 100,108.00 8.332101-4396 Insurance User Charges 0.00 1,101,184.00 Total Materials/Supplies/Other 2,335,578.00 218,241.58 218,241.58 10,453.55 2,106,882.87 9.79 2101-4900 Depreciation 0.00 0.00 0.00 0.002101-4901 Depreciation/Mach/Equipment 0.00 0.00 0.00 0.00 0.00 0.002101-4904 Depreciation/Improvements 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 2101-5400 Equipment/Furniture 0.00 0.00 0.00 0.002101-5401 Equip-Less Than $1,000 0.00 0.00 0.00 0.00 0.00 0.002101-5402 Equip-More Than $1,000 0.00 0.00 0.00 0.00 0.00 0.002101-5405 Equipment more than $5,000 0.00 0.00 Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 2101-5600 Buildings/Improvements 0.00 0.00 0.00 0.002101-5601 Buildings 0.00 0.00 0.00 0.00 0.00 0.002101-5602 Imprvmnts Other Than Bldgs 0.00 0.00 Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total Police 13,651,798.00 1,734,773.37 1,734,773.37 709,652.86 11,207,371.77 17.91 23Page: 10/15/2019 CITY OF HERMOSA BEACH 24 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Crossing Guard2102 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2102-4200 Contract Services 130,248.00 0.00 0.00 0.002102-4201 Contract Serv/Private 0.00 130,248.00 Total Crossing Guard 130,248.00 0.00 0.00 0.00 130,248.00 0.00 24Page: 10/15/2019 CITY OF HERMOSA BEACH 25 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Fire2201 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2201-4100 Personal Services 0.00 0.00 0.00 0.002201-4102 Regular Salaries 0.00 0.00 0.00 0.00 0.00 0.002201-4106 Regular Overtime 0.00 0.00 0.00 0.00 0.00 0.002201-4108 FLSA Overtime 0.00 0.00 0.00 0.00 0.00 0.002201-4111 Accrual Cash In 0.00 0.00 0.00 0.00 0.00 0.002201-4112 Part Time/Temporary 0.00 0.00 0.00 0.00 0.00 0.002201-4119 Fitness Incentive 0.00 0.00 0.00 0.00 0.00 0.002201-4180 Retirement 0.00 0.00 0.00 0.00 0.00 0.002201-4185 Alternative Retirement System-Parttime 0.00 0.00 0.00 0.00 0.00 0.002201-4187 Uniform Allowance 0.00 0.00 0.00 0.00 0.00 0.002201-4188 Employee Benefits 0.00 0.00 0.00 0.00 0.00 0.002201-4189 Medicare Benefits 0.00 0.00 0.00 0.00 0.00 0.002201-4190 Other Post Employment Benefits (OPEB) 0.00 0.00 Total Personal Services 0.00 0.00 0.00 0.00 0.00 0.00 2201-4200 Contract Services 0.00 0.00 0.00 0.002201-4201 Contract Serv/Private 0.00 0.00 0.00 0.00 0.00 0.002201-4251 Contract Service/Govt 0.00 0.00 Total Contract Services 0.00 0.00 0.00 0.00 0.00 0.00 2201-4300 Materials/Supplies/Other 0.00 0.00 0.00 0.002201-4304 Telephone 0.00 0.00 0.00 0.00 0.00 0.002201-4305 Office Oper Supplies 0.00 0.00 0.00 0.00 0.00 0.002201-4309 Maintenance Materials 0.00 0.00 0.00 0.00 0.00 0.002201-4314 Uniforms 0.00 0.00 0.00 0.00 0.00 0.002201-4315 Membership 0.00 0.00 0.00 0.00 0.00 0.002201-4317 Conference/Training 0.00 0.00 0.00 0.00 0.00 0.002201-4326 Prior Yr Expense 0.00 0.00 0.00 0.00 0.00 0.002201-4350 Safety Gear 0.00 0.00 0.00 0.00 0.00 0.002201-4390 Communications Equipment Chrgs 0.00 0.00 0.00 0.00 0.00 0.002201-4394 Building Maintenance Charges 0.00 0.00 25Page: 10/15/2019 CITY OF HERMOSA BEACH 26 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Fire2201 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 0.00 0.00 0.00 0.002201-4395 Equip Replacement Charges 0.00 0.00 0.00 0.00 0.00 0.002201-4396 Insurance User Charges 0.00 0.00 Total Materials/Supplies/Other 0.00 0.00 0.00 0.00 0.00 0.00 2201-4900 Depreciation 0.00 0.00 0.00 0.002201-4901 Depreciation/Mach/Equipment 0.00 0.00 0.00 0.00 0.00 0.002201-4903 Depreciation/Bldgs 0.00 0.00 0.00 0.00 0.00 0.002201-4904 Depreciation/Improvements 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 2201-5400 Equipment/Furniture 0.00 0.00 0.00 0.002201-5401 Equip-Less Than $1,000 0.00 0.00 0.00 0.00 0.00 0.002201-5402 Equip-More Than $1,000 0.00 0.00 0.00 0.00 0.00 0.002201-5403 Vehicles 0.00 0.00 0.00 0.00 0.00 0.002201-5405 Equipment more than $5,000 0.00 0.00 Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 2201-5600 Buildings/Improvements 0.00 0.00 0.00 0.002201-5602 Improvements Other Than Bldgs 0.00 0.00 Total Fire 0.00 0.00 0.00 0.00 0.00 0.00 26Page: 10/15/2019 CITY OF HERMOSA BEACH 27 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 County Fire District Costs2202 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2202-4100 Personal Services 0.00 31,890.00 31,890.00 0.002202-4111 Accrual Cash In 127,555.00 -159,445.00 Total Personal Services 0.00 31,890.00 31,890.00 127,555.00 -159,445.00 0.00 2202-4200 Contract Services 5,205,668.00 1,346,066.00 1,346,066.00 129.292202-4251 Contract Services/Gov't 5,384,268.00 -1,524,666.00 Total Contract Services 5,205,668.00 1,346,066.00 1,346,066.00 5,384,268.00 -1,524,666.00 129.29 2202-4300 Materials/Supplies/Other 0.00 0.00 0.00 0.002202-4303 Utilities 0.00 0.00 0.00 0.00 0.00 0.002202-4310 Motor Fuels And Lubes 0.00 0.00 Total Materials/Supplies/Other 0.00 0.00 0.00 0.00 0.00 0.00 2202-5600 Buildings/Improvements 363,672.00 90,918.00 90,918.00 125.002202-5601 Buildings and Improvements 363,672.00 -90,918.00 Total Buildings/Improvements 363,672.00 90,918.00 90,918.00 363,672.00 -90,918.00 125.00 Total County Fire District Costs 5,569,340.00 1,468,874.00 1,468,874.00 5,875,495.00 -1,775,029.00 131.87 27Page: 10/15/2019 CITY OF HERMOSA BEACH 28 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Fire Department Legacy Costs2203 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2203-4100 Personal Services 0.00 0.00 0.00 0.002203-4102 Regular Salaries 0.00 0.00 747,371.00 587,579.00 587,579.00 78.622203-4180 Retirement 0.00 159,792.00 0.00 0.00 0.00 0.002203-4188 Employee Benefits 0.00 0.00 0.00 0.00 0.00 0.002203-4189 Medicare Benefits 0.00 0.00 0.00 0.00 0.00 0.002203-4190 Other Post Employment Benefits/OPEB 0.00 0.00 Total Personal Services 747,371.00 587,579.00 587,579.00 0.00 159,792.00 78.62 2203-4300 Materials/Supplies/Other 0.00 0.00 0.00 0.002203-4396 Insurance User Charges 0.00 0.00 Total Materials/Supplies/Other 0.00 0.00 0.00 0.00 0.00 0.00 Total Fire Department Legacy Costs 747,371.00 587,579.00 587,579.00 0.00 159,792.00 78.62 28Page: 10/15/2019 CITY OF HERMOSA BEACH 29 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Sewers/Storm Drains3102 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3102-4900 Depreciation 0.00 0.00 0.00 0.003102-4901 Depreciation/Mach/Equipment 0.00 0.00 Total Sewers/Storm Drains 0.00 0.00 0.00 0.00 0.00 0.00 29Page: 10/15/2019 CITY OF HERMOSA BEACH 30 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Street Maint/Traffic Safety3104 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3104-4100 Personal Services 329,474.00 51,373.13 51,373.13 15.593104-4102 Regular Salaries 0.00 278,100.87 16,651.00 915.73 915.73 5.503104-4106 Regular Overtime 0.00 15,735.27 18,664.00 0.00 0.00 0.003104-4111 Accrual Cash In 0.00 18,664.00 0.00 0.00 0.00 0.003104-4112 Part Time/Temporary 0.00 0.00 109,931.00 4,512.22 4,512.22 4.103104-4180 Retirement 0.00 105,418.78 57,991.00 8,666.29 8,666.29 14.943104-4188 Employee Benefits 0.00 49,324.71 2,771.00 414.50 414.50 14.963104-4189 Medicare Benefits 0.00 2,356.50 11,196.00 0.00 0.00 0.003104-4190 Other Post Employment Benefits (OPEB) 0.00 11,196.00 Total Personal Services 546,678.00 65,881.87 65,881.87 0.00 480,796.13 12.05 3104-4200 Contract Services 372,973.00 1,513.96 1,513.96 3.913104-4201 Contract Serv/Private 13,053.58 358,405.46 35,294.00 0.00 0.00 5.353104-4251 Contract Service/Govt 1,889.00 33,405.00 Total Contract Services 408,267.00 1,513.96 1,513.96 14,942.58 391,810.46 4.03 3104-4300 Materials/Supplies/Other 8,240.00 948.00 948.00 11.503104-4303 Utilities 0.00 7,292.00 115,000.00 7,876.53 7,876.53 6.853104-4309 Maintenance Materials 0.00 107,123.47 0.00 0.00 0.00 0.003104-4326 Prior Yr Expense 0.00 0.00 666.00 55.50 55.50 8.333104-4394 Building Maintenance Charges 0.00 610.50 64,202.00 10,700.00 10,700.00 16.673104-4395 Equip Replacement Charges 0.00 53,502.00 280,120.00 23,343.00 23,343.00 8.333104-4396 Insurance User Charges 0.00 256,777.00 Total Materials/Supplies/Other 468,228.00 42,923.03 42,923.03 0.00 425,304.97 9.17 3104-5400 Equipment/Furniture 0.00 0.00 0.00 0.003104-5401 Equip-Less Than $1,000 0.00 0.00 0.00 0.00 0.00 0.003104-5402 Equip-More Than $1,000 0.00 0.00 25,050.00 0.00 0.00 0.003104-5405 Equipment more than $5,000 0.00 25,050.00 Total Equipment/Furniture 25,050.00 0.00 0.00 0.00 25,050.00 0.00 30Page: 10/15/2019 CITY OF HERMOSA BEACH 31 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Total Street Maint/Traffic Safety 1,448,223.00 110,318.86 110,318.86 14,942.58 1,322,961.56 8.65 Downtown Enhancement3301 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3301-4100 Personal Services 44,191.00 3,996.06 3,996.06 9.043301-4102 Regular Salaries 0.00 40,194.94 1,200.00 0.00 0.00 0.003301-4106 Regular Overtime 0.00 1,200.00 5,352.00 0.00 0.00 0.003301-4111 Accrual Cash In 0.00 5,352.00 15,387.00 307.16 307.16 2.003301-4180 Retirement 0.00 15,079.84 6,432.00 499.81 499.81 7.773301-4188 Employee Benefits 0.00 5,932.19 653.00 58.02 58.02 8.893301-4189 Medicare Benefits 0.00 594.98 1,153.00 0.00 0.00 0.003301-4190 Other Post Employment Benefits/OPEB 0.00 1,153.00 Total Personal Services 74,368.00 4,861.05 4,861.05 0.00 69,506.95 6.54 3301-4200 Contract Services 353,745.00 2,909.42 2,909.42 1.293301-4201 Contract Serv/Private 1,657.38 349,178.20 Total Contract Services 353,745.00 2,909.42 2,909.42 1,657.38 349,178.20 1.29 3301-4300 Materials/Supplies/Other 0.00 43.15 43.15 0.003301-4303 Utilities 0.00 -43.15 3,000.00 0.00 0.00 0.003301-4309 Maintenance Materials 0.00 3,000.00 0.00 0.00 0.00 0.003301-4319 Special Events 0.00 0.00 221.00 18.42 18.42 8.333301-4394 Building Maintenance Charges 0.00 202.58 361.00 60.00 60.00 16.623301-4395 Equip Replacement Chrgs 0.00 301.00 6,840.00 570.00 570.00 8.333301-4396 Insurance User Charges 0.00 6,270.00 Total Materials/Supplies/Other 10,422.00 691.57 691.57 0.00 9,730.43 6.64 3301-4900 Depreciation 0.00 0.00 0.00 0.003301-4901 Depreciation/Mach/Equipment 0.00 0.00 0.00 0.00 0.00 0.003301-4903 Depreciation/Bldgs 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 3301-5400 Equipment/Furniture 31Page: 10/15/2019 CITY OF HERMOSA BEACH 32 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Downtown Enhancement3301 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 0.00 0.00 0.00 0.003301-5401 Equip-Less Than $1,000 0.00 0.00 2,600.00 2,538.18 2,538.18 106.303301-5402 Equip-More Than $1,000 225.53 -163.71 0.00 0.00 0.00 0.003301-5405 Equipment more than $5,000 0.00 0.00 Total Equipment/Furniture 2,600.00 2,538.18 2,538.18 225.53 -163.71 106.30 Total Downtown Enhancement 441,135.00 11,000.22 11,000.22 1,882.91 428,251.87 2.92 32Page: 10/15/2019 CITY OF HERMOSA BEACH 33 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Community Services3302 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3302-4100 Personal Services 1,030,343.00 165,808.59 165,808.59 16.093302-4102 Regular Salaries 0.00 864,534.41 45,000.00 5,539.03 5,539.03 12.313302-4106 Regular Overtime 0.00 39,460.97 55,685.00 3,091.24 3,091.24 5.553302-4111 Accrual Cash In 0.00 52,593.76 36,768.00 18,232.24 18,232.24 49.593302-4112 Part Time Temporary 0.00 18,535.76 7,525.00 1,188.80 1,188.80 15.803302-4117 Shift Differential 0.00 6,336.20 602.00 0.00 0.00 0.003302-4118 Field Training Officer 0.00 602.00 307,743.00 16,432.06 16,432.06 5.343302-4180 Retirement 0.00 291,310.94 50.00 0.00 0.00 0.003302-4185 Alternative Retirement System-Parttime 0.00 50.00 5,280.00 809.22 809.22 15.333302-4187 Uniform Allowance 0.00 4,470.78 298,227.00 48,368.71 48,368.71 16.223302-4188 Employee Benefits 0.00 249,858.29 15,539.00 2,823.24 2,823.24 18.173302-4189 Medicare Benefits 0.00 12,715.76 35,565.00 0.00 0.00 0.003302-4190 Other Post Employment Benefits (OPEB) 0.00 35,565.00 Total Personal Services 1,838,327.00 262,293.13 262,293.13 0.00 1,576,033.87 14.27 3302-4200 Contract Services 286,701.00 18,247.88 18,247.88 12.453302-4201 Contract Serv/Private 17,455.95 250,997.17 101,754.00 24,380.21 24,380.21 95.513302-4251 Contract Services/Govt 72,804.16 4,569.63 Total Contract Services 388,455.00 42,628.09 42,628.09 90,260.11 255,566.80 34.21 3302-4300 Materials/Supplies/Other 3,500.00 189.07 189.07 5.403302-4304 Telephone 0.00 3,310.93 20,000.00 2,244.20 2,244.20 21.423302-4305 Office Operating Supplies 2,039.24 15,716.56 1,000.00 0.00 0.00 0.003302-4307 Radio Maintenance 0.00 1,000.00 33,372.00 114.26 114.26 13.993302-4309 Maintenance Materials 4,554.50 28,703.24 15,600.00 61.27 61.27 1.423302-4314 Uniforms 160.18 15,378.55 845.00 0.00 0.00 0.003302-4315 Membership 0.00 845.00 2,816.00 0.00 0.00 22.663302-4317 Conference/Training 638.00 2,178.00 125,201.00 10,433.00 10,433.00 8.333302-4390 Communications Equipment Chrgs 0.00 114,768.00 7,088.00 590.67 590.67 8.333302-4394 Building Maintenance Charges 0.00 6,497.33 116,091.00 19,348.00 19,348.00 16.673302-4395 Equip Replacement Chrgs 0.00 96,743.00 33Page: 10/15/2019 CITY OF HERMOSA BEACH 34 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Community Services3302 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 154,014.00 12,835.00 12,835.00 8.333302-4396 Insurance User Charges 0.00 141,179.00 Total Materials/Supplies/Other 479,527.00 45,815.47 45,815.47 7,391.92 426,319.61 11.10 3302-4900 Depreciation 0.00 0.00 0.00 0.003302-4901 Depreciation/Mach/Equipment 0.00 0.00 0.00 0.00 0.00 0.003302-4903 Depreciation/Bldgs 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 3302-5400 Equipment/Furniture 0.00 0.00 0.00 0.003302-5401 Equip-Less Than $1,000 0.00 0.00 0.00 0.00 0.00 0.003302-5402 Equip-More Than $1,000 0.00 0.00 Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 3302-5600 Buildings/Improvements 0.00 0.00 0.00 0.003302-5601 Buildings 0.00 0.00 Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total Community Services 2,706,309.00 350,736.69 350,736.69 97,652.03 2,257,920.28 16.57 34Page: 10/15/2019 CITY OF HERMOSA BEACH 35 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 North Pier Parking Structure3304 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3304-4200 Contract Services 142,981.00 954.78 954.78 0.673304-4201 Contract Serv/Private 0.00 142,026.22 225.00 0.00 0.00 0.003304-4251 Contract Services/Gov't 0.00 225.00 Total Contract Services 143,206.00 954.78 954.78 0.00 142,251.22 0.67 3304-4300 Materials/Supplies/Other 21,164.00 2,861.32 2,861.32 13.523304-4303 Utilities 0.00 18,302.68 699.00 122.30 122.30 17.503304-4304 Telephone 0.00 576.70 4,500.00 0.00 0.00 0.003304-4309 Maintenance Materials 0.00 4,500.00 Total Materials/Supplies/Other 26,363.00 2,983.62 2,983.62 0.00 23,379.38 11.32 3304-4900 Depreciation 0.00 0.00 0.00 0.003304-4903 Depreciation/Bldgs 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 Total North Pier Parking Structure 169,569.00 3,938.40 3,938.40 0.00 165,630.60 2.32 35Page: 10/15/2019 CITY OF HERMOSA BEACH 36 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Downtown Parking Lot A3305 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3305-4200 Contract Services 59,000.00 2,282.66 2,282.66 3.873305-4201 Contract Serv/Private 0.00 56,717.34 Total Contract Services 59,000.00 2,282.66 2,282.66 0.00 56,717.34 3.87 3305-4300 Materials/Supplies/Other 2,000.00 0.00 0.00 0.003305-4309 Maintenance Materials 0.00 2,000.00 Total Materials/Supplies/Other 2,000.00 0.00 0.00 0.00 2,000.00 0.00 3305-4900 Depreciation 0.00 0.00 0.00 0.003305-4904 Depreciation/Improvements 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 Total Downtown Parking Lot A 61,000.00 2,282.66 2,282.66 0.00 58,717.34 3.74 36Page: 10/15/2019 CITY OF HERMOSA BEACH 37 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Co. Share Pkg Structure Rev.3306 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3306-4200 Contract Services 340,318.00 0.00 0.00 0.003306-4251 Contract Services/Gov't 0.00 340,318.00 Total Co. Share Pkg Structure Rev. 340,318.00 0.00 0.00 0.00 340,318.00 0.00 37Page: 10/15/2019 CITY OF HERMOSA BEACH 38 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 After School Program Shuttle3411 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3411-4200 Contract Services 0.00 0.00 0.00 0.003411-4201 Contract Serv/Private 0.00 0.00 Total After School Program Shuttle 0.00 0.00 0.00 0.00 0.00 0.00 38Page: 10/15/2019 CITY OF HERMOSA BEACH 39 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Community Dev/Planning4101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4101-4100 Personal Services 631,836.00 64,235.75 64,235.75 10.174101-4102 Regular Salaries 0.00 567,600.25 674.00 712.67 712.67 105.744101-4106 Regular Overtime 0.00 -38.67 29,963.00 6,263.09 6,263.09 20.904101-4111 Accrual Cash In 0.00 23,699.91 12,735.00 17,062.65 17,062.65 133.984101-4112 Part Time/Temporary 0.00 -4,327.65 900.00 69.12 69.12 7.684101-4117 Shift Differential 0.00 830.88 162,642.00 5,211.36 5,211.36 3.204101-4180 Retirement 0.00 157,430.64 125.00 0.00 0.00 0.004101-4185 Alternative Retirement System-Parttime 0.00 125.00 240.00 40.00 40.00 16.674101-4187 Uniform Allowance 0.00 200.00 105,416.00 15,260.38 15,260.38 14.484101-4188 Employee Benefits 0.00 90,155.62 9,483.00 1,306.42 1,306.42 13.784101-4189 Medicare Benefits 0.00 8,176.58 15,055.00 0.00 0.00 0.004101-4190 Other Post Employment Benefits (OPEB) 0.00 15,055.00 Total Personal Services 969,069.00 110,161.44 110,161.44 0.00 858,907.56 11.37 4101-4200 Contract Services 103,331.00 0.00 0.00 39.924101-4201 Contract Serv/Private 41,252.00 62,079.00 Total Contract Services 103,331.00 0.00 0.00 41,252.00 62,079.00 39.92 4101-4300 Materials/Supplies/Other 2,000.00 -528.22 -528.22 26.414101-4304 Telephone 0.00 2,528.22 5,000.00 235.24 235.24 4.704101-4305 Office Oper Supplies 0.00 4,764.76 251.00 0.00 0.00 0.004101-4314 Uniforms 0.00 251.00 3,633.00 0.00 0.00 0.004101-4315 Membership 0.00 3,633.00 10,870.00 102.75 102.75 0.954101-4317 Conference/Training 0.00 10,767.25 17,142.00 1,429.00 1,429.00 8.344101-4390 Communications Equipment Chrgs 0.00 15,713.00 2,234.00 186.17 186.17 8.334101-4394 Building Maintenance Charges 0.00 2,047.83 38,442.00 3,204.00 3,204.00 8.334101-4396 Insurance User Charges 0.00 35,238.00 Total Materials/Supplies/Other 79,572.00 4,628.94 4,628.94 0.00 74,943.06 5.82 Total Community Dev/Planning 1,151,972.00 114,790.38 114,790.38 41,252.00 995,929.62 13.55 39Page: 10/15/2019 CITY OF HERMOSA BEACH 40 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Coastal Permit Auth Grant4104 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4104-4100 Personal Services 0.00 0.00 0.00 0.004104-4106 Regular Overtime 0.00 0.00 Total Personal Services 0.00 0.00 0.00 0.00 0.00 0.00 4104-4200 Contract Services 65,416.00 2,400.00 2,400.00 3.674104-4201 Contract Serv/Private 0.00 63,016.00 Total Contract Services 65,416.00 2,400.00 2,400.00 0.00 63,016.00 3.67 4104-4300 Materials/Supplies/Other 0.00 0.00 0.00 0.004104-4305 Office Operating Supplies 0.00 0.00 Total Materials/Supplies/Other 0.00 0.00 0.00 0.00 0.00 0.00 Total Coastal Permit Auth Grant 65,416.00 2,400.00 2,400.00 0.00 63,016.00 3.67 40Page: 10/15/2019 CITY OF HERMOSA BEACH 41 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Zoning Ordinance Update4105 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4105-4200 Contract Services 0.00 0.00 0.00 0.004105-4201 Contract Serv/Private 0.00 0.00 Total Zoning Ordinance Update 0.00 0.00 0.00 0.00 0.00 0.00 41Page: 10/15/2019 CITY OF HERMOSA BEACH 42 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Community Dev/Building4201 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4201-4100 Personal Services 489,617.00 79,454.83 79,454.83 16.234201-4102 Regular Salaries 0.00 410,162.17 434.00 712.64 712.64 164.204201-4106 Regular Overtime 0.00 -278.64 20,296.00 9,705.78 9,705.78 47.824201-4111 Accrual Cash In 0.00 10,590.22 12,734.00 0.00 0.00 0.004201-4112 Part Time/Temporary 0.00 12,734.00 900.00 69.12 69.12 7.684201-4117 Shift Differential 0.00 830.88 179,920.00 7,053.23 7,053.23 3.924201-4180 Retirement 0.00 172,866.77 125.00 0.00 0.00 0.004201-4185 Alternative Retirement System-Parttime 0.00 125.00 1,200.00 40.00 40.00 3.334201-4187 Uniform Allowance 0.00 1,160.00 70,222.00 11,071.22 11,071.22 15.774201-4188 Employee Benefits 0.00 59,150.78 7,432.00 1,330.83 1,330.83 17.914201-4189 Medicare Benefits 0.00 6,101.17 15,791.00 0.00 0.00 0.004201-4190 Other Post Employment Benefits (OPEB) 0.00 15,791.00 Total Personal Services 798,671.00 109,437.65 109,437.65 0.00 689,233.35 13.70 4201-4200 Contract Services 153,747.00 0.00 0.00 0.004201-4201 Contract Serv/Private 0.00 153,747.00 Total Contract Services 153,747.00 0.00 0.00 0.00 153,747.00 0.00 4201-4300 Materials/Supplies/Other 5,500.00 -91.19 -91.19 1.664201-4304 Telephone 0.00 5,591.19 5,000.00 478.45 478.45 9.574201-4305 Office Oper Supplies 0.00 4,521.55 754.00 0.00 0.00 0.004201-4314 Uniforms 0.00 754.00 3,760.00 0.00 0.00 0.004201-4315 Membership 0.00 3,760.00 7,840.00 2,340.00 2,340.00 45.484201-4317 Conference/Training 1,225.35 4,274.65 23,177.00 1,931.00 1,931.00 8.334201-4390 Communications Equipment Chrgs 0.00 21,246.00 1,409.00 117.42 117.42 8.334201-4394 Building Maintenance Charges 0.00 1,291.58 24,861.00 4,144.00 4,144.00 16.674201-4395 Equip Replacement Charges 0.00 20,717.00 49,100.00 4,092.00 4,092.00 8.334201-4396 Insurance User Charges 0.00 45,008.00 Total Materials/Supplies/Other 121,401.00 13,011.68 13,011.68 1,225.35 107,163.97 11.73 4201-4900 Depreciation 42Page: 10/15/2019 CITY OF HERMOSA BEACH 43 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Community Dev/Building4201 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 0.00 0.00 0.00 0.004201-4901 Depreciation/Mach/Equipment 0.00 0.00 0.00 0.00 0.00 0.004201-4902 Depreciation/Vehicles 0.00 0.00 0.00 0.00 0.00 0.004201-4903 Depreciation/Bldgs 0.00 0.00 0.00 0.00 0.00 0.004201-4904 Depreciation/Improvements 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 4201-5600 Buildings/Improvements 0.00 0.00 0.00 0.004201-5602 Imprvmnts Other Than Bldgs 0.00 0.00 Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total Community Dev/Building 1,073,819.00 122,449.33 122,449.33 1,225.35 950,144.32 11.52 43Page: 10/15/2019 CITY OF HERMOSA BEACH 44 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Public Works Administration4202 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4202-4100 Personal Services 674,769.00 46,862.47 46,862.47 6.944202-4102 Regular Salaries 0.00 627,906.53 2,000.00 0.00 0.00 0.004202-4106 Regular Overtime 0.00 2,000.00 16,287.00 437.19 437.19 2.684202-4111 Accrual Cash In 0.00 15,849.81 24,960.00 39,586.56 39,586.56 165.274202-4112 Part Time/Temporary 1,664.00 -16,290.56 140,735.00 3,767.21 3,767.21 2.684202-4180 Retirement 0.00 136,967.79 0.00 0.00 0.00 0.004202-4185 Alternative Retirement System-Parttime 0.00 0.00 122,506.00 8,756.84 8,756.84 7.154202-4188 Employee Benefits 0.00 113,749.16 10,790.00 1,130.75 1,130.75 10.484202-4189 Medicare Benefits 0.00 9,659.25 16,368.00 0.00 0.00 0.004202-4190 Other Post Employment Benefits (OPEB) 0.00 16,368.00 Total Personal Services 1,008,415.00 100,541.02 100,541.02 1,664.00 906,209.98 10.14 4202-4200 Contract Services 263,059.00 254.44 254.44 0.104202-4201 Contract Serv/Private 0.00 262,804.56 0.00 0.00 0.00 0.004202-4251 Contract Service/Govt 0.00 0.00 Total Contract Services 263,059.00 254.44 254.44 0.00 262,804.56 0.10 4202-4300 Materials/Supplies/Other 19,980.00 -166.32 -166.32 0.834202-4304 Telephone 0.00 20,146.32 15,000.00 580.62 580.62 7.884202-4305 Office Oper Supplies 601.23 13,818.15 6,678.00 312.36 312.36 4.684202-4314 Uniforms 0.00 6,365.64 2,186.00 0.00 0.00 0.004202-4315 Membership 0.00 2,186.00 19,548.00 3,741.06 3,741.06 19.144202-4317 Conference/Training 0.00 15,806.94 94,005.00 7,833.00 7,833.00 8.334202-4390 Communications Equipment Chrgs 0.00 86,172.00 6,478.00 539.83 539.83 8.334202-4394 Building Maintenance Charges 0.00 5,938.17 19,518.00 3,254.00 3,254.00 16.674202-4395 Equip Replacement Charges 0.00 16,264.00 281,717.00 23,476.00 23,476.00 8.334202-4396 Insurance User Charges 0.00 258,241.00 Total Materials/Supplies/Other 465,110.00 39,570.55 39,570.55 601.23 424,938.22 8.64 4202-4900 Depreciation 0.00 0.00 0.00 0.004202-4901 Depreciation/Mach/Equipment 0.00 0.00 44Page: 10/15/2019 CITY OF HERMOSA BEACH 45 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Public Works Administration4202 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 0.00 0.00 0.00 0.004202-4902 Depreciation/Vehicles 0.00 0.00 0.00 0.00 0.00 0.004202-4903 Depreciation/Bldgs 0.00 0.00 0.00 0.00 0.00 0.004202-4904 Depreciation/Improvements 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 4202-5400 Equipment/Furniture 0.00 0.00 0.00 0.004202-5401 Equip-Less Than $1,000 0.00 0.00 0.00 0.00 0.00 0.004202-5402 Equip-More Than $1,000 0.00 0.00 Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 4202-5600 Buildings/Improvements 0.00 0.00 0.00 0.004202-5602 Imprvmts Other Than Bldg 0.00 0.00 Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total Public Works Administration 1,736,584.00 140,366.01 140,366.01 2,265.23 1,593,952.76 8.21 45Page: 10/15/2019 CITY OF HERMOSA BEACH 46 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Building Maintenance4204 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4204-4100 Personal Services 243,468.00 38,820.47 38,820.47 15.944204-4102 Regular Salaries 0.00 204,647.53 14,575.00 2,023.70 2,023.70 13.884204-4106 Regular Overtime 0.00 12,551.30 20,722.00 5,306.36 5,306.36 25.614204-4111 Accrual Cash In 0.00 15,415.64 0.00 0.00 0.00 0.004204-4112 Part Time Temporary 0.00 0.00 82,231.00 3,448.42 3,448.42 4.194204-4180 Retirement 0.00 78,782.58 0.00 0.00 0.00 0.004204-4185 Alternative Retirement System-Parttime 0.00 0.00 53,376.00 8,166.90 8,166.90 15.304204-4188 Employee Benefits 0.00 45,209.10 3,492.00 665.99 665.99 19.074204-4189 Medicare Benefits 0.00 2,826.01 7,560.00 0.00 0.00 0.004204-4190 Other Post Employment Benefits (OPEB) 0.00 7,560.00 Total Personal Services 425,424.00 58,431.84 58,431.84 0.00 366,992.16 13.73 4204-4200 Contract Services 140,776.00 1,193.00 1,193.00 73.474204-4201 Contract Serv/Private 102,237.00 37,346.00 225.00 0.00 0.00 0.004204-4251 Contract Service/Govt 0.00 225.00 Total Contract Services 141,001.00 1,193.00 1,193.00 102,237.00 37,571.00 73.35 4204-4300 Materials/Supplies/Other 143,526.00 18,716.78 18,716.78 13.044204-4303 Utilities 0.00 124,809.22 43,950.00 4,601.72 4,601.72 10.474204-4309 Maintenance Materials 0.00 39,348.28 6,000.00 374.03 374.03 6.234204-4321 Building Sfty/Security 0.00 5,625.97 5,569.00 464.00 464.00 8.334204-4390 Communications Equipment Chrgs 0.00 5,105.00 667.00 55.58 55.58 8.334204-4394 Building Maintenance Charges 0.00 611.42 16,281.00 2,714.00 2,714.00 16.674204-4395 Equip Replacement Charges 0.00 13,567.00 77,144.00 6,429.00 6,429.00 8.334204-4396 Insurance User Charges 0.00 70,715.00 Total Materials/Supplies/Other 293,137.00 33,355.11 33,355.11 0.00 259,781.89 11.38 4204-4900 Depreciation 0.00 0.00 0.00 0.004204-4901 Depreciation/Mach/Equipment 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 46Page: 10/15/2019 CITY OF HERMOSA BEACH 47 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Building Maintenance4204 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4204-5400 Equipment/Furniture 600.00 481.14 481.14 80.194204-5401 Equip-Less Than $1,000 0.00 118.86 1,400.00 0.00 0.00 0.004204-5402 Equip-More Than $1,000 0.00 1,400.00 Total Equipment/Furniture 2,000.00 481.14 481.14 0.00 1,518.86 24.06 4204-5600 Buildings/Improvements 0.00 0.00 0.00 0.004204-5601 Buildings 0.00 0.00 0.00 0.00 0.00 0.004204-5602 Imprvmnts Other Than Bldgs 0.00 0.00 Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total Building Maintenance 861,562.00 93,461.09 93,461.09 102,237.00 665,863.91 22.71 47Page: 10/15/2019 CITY OF HERMOSA BEACH 48 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Systemic Safety Analysis Report Program4210 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4210-4200 Contract Services 0.00 0.00 0.00 0.004210-4201 Contract Serv/Private 0.00 0.00 Total Systemic Safety Analysis Report Program 0.00 0.00 0.00 0.00 0.00 0.00 48Page: 10/15/2019 CITY OF HERMOSA BEACH 49 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Community Resources4601 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4601-4100 Personal Services 357,225.00 55,678.00 55,678.00 15.594601-4102 Regular Salaries 0.00 301,547.00 5,007.00 2,546.44 2,546.44 50.864601-4106 Regular Overtime 0.00 2,460.56 5,841.00 0.00 0.00 0.004601-4111 Accrual Cash In 0.00 5,841.00 310,294.00 65,157.37 65,157.37 21.004601-4112 Part Time/Temporary 0.00 245,136.63 151,096.00 9,294.93 9,294.93 6.154601-4180 Retirement 0.00 141,801.07 2,000.00 0.00 0.00 0.004601-4185 Alternative Retirement System-Parttime 0.00 2,000.00 50,854.00 9,696.81 9,696.81 19.074601-4188 Employee Benefits 0.00 41,157.19 9,962.00 1,783.96 1,783.96 17.914601-4189 Medicare Benefits 0.00 8,178.04 10,669.00 0.00 0.00 0.004601-4190 Other Post Employment Benefits (OPEB) 0.00 10,669.00 Total Personal Services 902,948.00 144,157.51 144,157.51 0.00 758,790.49 15.97 4601-4200 Contract Services 94,146.00 15,079.04 15,079.04 22.434601-4201 Contract Serv/Private 6,042.05 73,024.91 285,000.00 73,412.96 73,412.96 32.474601-4221 Contract Rec Classes/Programs 19,119.30 192,467.74 Total Contract Services 379,146.00 88,492.00 88,492.00 25,161.35 265,492.65 29.98 4601-4300 Materials/Supplies/Other 16,800.00 0.00 0.00 4.334601-4302 Advertising 727.00 16,073.00 5,000.00 0.00 0.00 0.004601-4304 Telephone 0.00 5,000.00 13,000.00 2,196.11 2,196.11 20.534601-4305 Office Oper Supplies 472.96 10,330.93 20,000.00 559.47 559.47 4.914601-4308 Program Materials 423.00 19,017.53 0.00 0.00 0.00 0.004601-4309 Maintenance Materials 0.00 0.00 2,850.00 0.00 0.00 5.094601-4315 Membership 145.00 2,705.00 15,000.00 231.72 231.72 3.664601-4317 Conference/Training 316.81 14,451.47 6,000.00 11.91 11.91 16.714601-4328 Hermosa Senior Center Programs 990.70 4,997.39 41,642.00 3,470.00 3,470.00 8.334601-4390 Communications Equipment Chrgs 0.00 38,172.00 35,237.00 2,936.42 2,936.42 8.334601-4394 Building Maintenance Charges 0.00 32,300.58 19,827.00 3,304.00 3,304.00 16.664601-4395 Equip Replacement Charges 0.00 16,523.00 91,635.00 7,636.00 7,636.00 8.334601-4396 Insurance User Charges 0.00 83,999.00 Total Materials/Supplies/Other 266,991.00 20,345.63 20,345.63 3,075.47 243,569.90 8.77 49Page: 10/15/2019 CITY OF HERMOSA BEACH 50 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Community Resources4601 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4601-4900 Depreciation 0.00 0.00 0.00 0.004601-4901 Depreciation/Mach/Equipment 0.00 0.00 0.00 0.00 0.00 0.004601-4904 Depreciation/Improvements 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 4601-5400 Equipment/Furniture 0.00 0.00 0.00 0.004601-5401 Equip-Less Than $1,000 0.00 0.00 0.00 0.00 0.00 0.004601-5402 Equip-More Than $1,000 0.00 0.00 Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 4601-5600 Buildings/Improvements 0.00 0.00 0.00 0.004601-5601 Buildings 0.00 0.00 0.00 0.00 0.00 0.004601-5602 Imprvmts Other Than Bldg 0.00 0.00 Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total Community Resources 1,549,085.00 252,995.14 252,995.14 28,236.82 1,267,853.04 18.15 50Page: 10/15/2019 CITY OF HERMOSA BEACH 51 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Parks6101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 6101-4100 Personal Services 318,569.00 51,040.01 51,040.01 16.026101-4102 Regular Salaries 0.00 267,528.99 4,500.00 882.73 882.73 19.626101-4106 Regular Overtime 0.00 3,617.27 14,117.00 0.00 0.00 0.006101-4111 Accrual Cash In 0.00 14,117.00 70,226.00 4,096.14 4,096.14 5.836101-4180 Retirement 0.00 66,129.86 480.00 80.00 80.00 16.676101-4187 Uniform Allowance 0.00 400.00 81,636.00 12,647.59 12,647.59 15.496101-4188 Employee Benefits 0.00 68,988.41 4,640.00 759.50 759.50 16.376101-4189 Medicare Benefits 0.00 3,880.50 10,414.00 0.00 0.00 0.006101-4190 Other Post Employment Benefits (OPEB) 0.00 10,414.00 Total Personal Services 504,582.00 69,505.97 69,505.97 0.00 435,076.03 13.77 6101-4200 Contract Services 285,060.00 200.00 200.00 0.076101-4201 Contract Serv/Private 0.00 284,860.00 222.00 0.00 0.00 0.006101-4251 Contract Service/Govt 0.00 222.00 Total Contract Services 285,282.00 200.00 200.00 0.00 285,082.00 0.07 6101-4300 Materials/Supplies/Other 317,231.00 2,425.14 2,425.14 0.766101-4303 Utilities 0.00 314,805.86 0.00 0.00 0.00 0.006101-4304 Telephone 0.00 0.00 30,100.00 1,946.00 1,946.00 6.476101-4309 Maintenance Materials 0.00 28,154.00 21,867.00 1,822.25 1,822.25 8.336101-4394 Building Maintenance Charges 0.00 20,044.75 27,265.00 4,544.00 4,544.00 16.676101-4395 Equip Replacement Chrgs 0.00 22,721.00 112,532.00 9,378.00 9,378.00 8.336101-4396 Insurance User Charges 0.00 103,154.00 Total Materials/Supplies/Other 508,995.00 20,115.39 20,115.39 0.00 488,879.61 3.95 6101-4900 Depreciation 0.00 0.00 0.00 0.006101-4901 Depreciation/Mach/Equipment 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 6101-5400 Equipment/Furniture 51Page: 10/15/2019 CITY OF HERMOSA BEACH 52 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Parks6101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 0.00 0.00 0.00 0.006101-5401 Equip-Less Than $1,000 0.00 0.00 0.00 1,841.79 1,841.79 0.006101-5402 Equip-More Than $1,000 300.00 -2,141.79 0.00 0.00 0.00 0.006101-5499 Non-Capitalized Assets 0.00 0.00 Total Equipment/Furniture 0.00 1,841.79 1,841.79 300.00 -2,141.79 0.00 6101-5600 Buildings/Improvements 0.00 0.00 0.00 0.006101-5602 Imprvmnts Other Than Bldgs 0.00 0.00 Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total Parks 1,298,859.00 91,663.15 91,663.15 300.00 1,206,895.85 7.08 52Page: 10/15/2019 CITY OF HERMOSA BEACH 53 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Community Choice Aggregation7301 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 7301-4200 Contract Services 0.00 0.00 0.00 0.007301-4201 Contract Serv/Private 0.00 0.00 Total Community Choice Aggregation 0.00 0.00 0.00 0.00 0.00 0.00 53Page: 10/15/2019 CITY OF HERMOSA BEACH 54 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 PCH Mobility Improvement Project8143 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8143-4200 Contract Services 94,454.00 0.00 0.00 0.008143-4201 Contract Serv/Private 0.00 94,454.00 Total PCH Mobility Improvement Project 94,454.00 0.00 0.00 0.00 94,454.00 0.00 54Page: 10/15/2019 CITY OF HERMOSA BEACH 55 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Protective Bollards Along the Strand8163 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8163-4200 Contract Services 0.00 0.00 0.00 0.008163-4201 Contract Serv/Private 0.00 0.00 Total Protective Bollards Along the Strand 0.00 0.00 0.00 0.00 0.00 0.00 55Page: 10/15/2019 CITY OF HERMOSA BEACH 56 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Valley Drive Sharrows8168 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8168-4200 Contract Services 0.00 0.00 0.00 0.008168-4201 Contract Serv/Private 0.00 0.00 Total Valley Drive Sharrows 0.00 0.00 0.00 0.00 0.00 0.00 56Page: 10/15/2019 CITY OF HERMOSA BEACH 57 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 8th Street Improvements8173 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8173-4200 Contract Services 0.00 0.00 0.00 0.008173-4201 Contract Serv/Private 0.00 0.00 Total 8th Street Improvements 0.00 0.00 0.00 0.00 0.00 0.00 57Page: 10/15/2019 CITY OF HERMOSA BEACH 58 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Street Improvements- Various Locations8174 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8174-4100 Personal Services 0.00 0.00 0.00 0.008174-4102 Regular Salaries 0.00 0.00 0.00 0.00 0.00 0.008174-4106 Regular Overtime 0.00 0.00 0.00 0.00 0.00 0.008174-4112 Part Time Temporary 0.00 0.00 0.00 0.00 0.00 0.008174-4180 Retirement 0.00 0.00 0.00 0.00 0.00 0.008174-4189 Medicare Benefits 0.00 0.00 Total Personal Services 0.00 0.00 0.00 0.00 0.00 0.00 8174-4200 Contract Services 0.00 0.00 0.00 0.008174-4201 Contract Serv/Private 0.00 0.00 Total Street Improvements- Various Locations 0.00 0.00 0.00 0.00 0.00 0.00 58Page: 10/15/2019 CITY OF HERMOSA BEACH 59 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Street Improvement Various Locations8186 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8186-4200 Contract Services 0.00 0.00 0.00 0.008186-4201 Contract Serv/Private 0.00 0.00 Total Street Improvement Various Locations 0.00 0.00 0.00 0.00 0.00 0.00 59Page: 10/15/2019 CITY OF HERMOSA BEACH 60 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 South Park Phase I Improvements8537 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8537-4200 Contract Services 0.00 0.00 0.00 0.008537-4201 Contract Serv/Private 0.00 0.00 Total South Park Phase I Improvements 0.00 0.00 0.00 0.00 0.00 0.00 60Page: 10/15/2019 CITY OF HERMOSA BEACH 61 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Citywide Park Master Plan8538 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8538-4200 Contract Services 42,065.00 0.00 0.00 0.008538-4201 Contract Serv/Private 0.00 42,065.00 Total Citywide Park Master Plan 42,065.00 0.00 0.00 0.00 42,065.00 0.00 61Page: 10/15/2019 CITY OF HERMOSA BEACH 62 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 South Park Phase II8540 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8540-4200 Contract Services 0.00 0.00 0.00 0.008540-4201 Contract Serv/Private 0.00 0.00 Total South Park Phase II 0.00 0.00 0.00 0.00 0.00 0.00 62Page: 10/15/2019 CITY OF HERMOSA BEACH 63 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Fire Station Renovation & Upgrades8606 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8606-4200 Contract Services 0.00 0.00 0.00 0.008606-4201 Contract Serv/Private 0.00 0.00 Total Fire Station Renovation & Upgrades 0.00 0.00 0.00 0.00 0.00 0.00 63Page: 10/15/2019 CITY OF HERMOSA BEACH 64 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Downtown Strategic Plan Implementation8609 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8609-4200 Contract Services 103,610.00 0.00 0.00 0.008609-4201 Contract Serv/Private 0.00 103,610.00 Total Downtown Strategic Plan Implementation 103,610.00 0.00 0.00 0.00 103,610.00 0.00 64Page: 10/15/2019 CITY OF HERMOSA BEACH 65 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Police Facilities Impovements8614 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8614-4200 Contract Services 0.00 0.00 0.00 0.008614-4201 Contract Serv/Private 142.66 -142.66 Total Police Facilities Impovements 0.00 0.00 0.00 142.66 -142.66 0.00 65Page: 10/15/2019 CITY OF HERMOSA BEACH 66 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 New Corporate Yard Facility8615 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8615-4200 Contract Services 52,221.00 0.00 0.00 0.008615-4201 Contract Serv/Private 0.00 52,221.00 Total New Corporate Yard Facility 52,221.00 0.00 0.00 0.00 52,221.00 0.00 66Page: 10/15/2019 CITY OF HERMOSA BEACH 67 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Fire Department Tower Demolition8632 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8632-4200 Contract Services 0.00 0.00 0.00 0.008632-4201 Contract Serv/Private 0.00 0.00 Total Fire Department Tower Demolition 0.00 0.00 0.00 0.00 0.00 0.00 67Page: 10/15/2019 CITY OF HERMOSA BEACH 68 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Municipal Solar Facility Plan/Install8634 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8634-4200 Contract Services 0.00 0.00 0.00 0.008634-4201 Contract Serv/Private 0.00 0.00 Total Municipal Solar Facility Plan/Install 0.00 0.00 0.00 0.00 0.00 0.00 68Page: 10/15/2019 CITY OF HERMOSA BEACH 69 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Community Center Gen Improvement Phase 38650 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8650-4200 Contract Services 0.00 0.00 0.00 0.008650-4201 Contract Serv/Private 0.00 0.00 Total Community Center Gen Improvement Phase 3 0.00 0.00 0.00 0.00 0.00 0.00 69Page: 10/15/2019 CITY OF HERMOSA BEACH 70 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Citywide Energy Conservation Upgrades8656 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8656-4200 Contract Services 0.00 0.00 0.00 0.008656-4201 Contract Serv/Private 0.00 0.00 Total Citywide Energy Conservation Upgrades 0.00 0.00 0.00 0.00 0.00 0.00 70Page: 10/15/2019 CITY OF HERMOSA BEACH 71 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 City Fac. Condition Assessm.& Asbesto Rp8664 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8664-4200 Contract Services 0.00 0.00 0.00 0.008664-4201 Contract Serv/Private 0.00 0.00 Total City Fac. Condition Assessm.& Asbesto Rp 0.00 0.00 0.00 0.00 0.00 0.00 71Page: 10/15/2019 CITY OF HERMOSA BEACH 72 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Community Center, Plaza, and Park Improv8667 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8667-4200 Contract Services 0.00 0.00 0.00 0.008667-4201 Contract Serv/Private 0.00 0.00 Total Community Center, Plaza, and Park Improv 0.00 0.00 0.00 0.00 0.00 0.00 72Page: 10/15/2019 CITY OF HERMOSA BEACH 73 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Council Chambers Improvements8672 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8672-4200 Contract Services 106,209.00 0.00 0.00 0.008672-4201 Contract Serv/Private 0.00 106,209.00 Total Council Chambers Improvements 106,209.00 0.00 0.00 0.00 106,209.00 0.00 73Page: 10/15/2019 CITY OF HERMOSA BEACH 74 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Police Dept Substation Facility Improvem8674 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8674-4200 Contract Services 0.00 0.00 0.00 0.008674-4201 Contract Serv/Private 2,071.40 -2,071.40 Total Police Dept Substation Facility Improvem 0.00 0.00 0.00 2,071.40 -2,071.40 0.00 74Page: 10/15/2019 CITY OF HERMOSA BEACH 75 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Bard Street Closure8683 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8683-4200 Contract Services 0.00 0.00 0.00 0.008683-4201 Contract Serv/Private 0.00 0.00 Total Bard Street Closure 0.00 0.00 0.00 0.00 0.00 0.00 75Page: 10/15/2019 CITY OF HERMOSA BEACH 76 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 General Fund001 Citywide Maintenance/Staff Aug8690 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8690-4100 Personal Services 0.00 0.00 0.00 0.008690-4112 Part Time Temporary 0.00 0.00 Total Citywide Maintenance/Staff Aug 0.00 0.00 0.00 0.00 0.00 0.00 Total General Fund 41,888,055.00 5,824,131.76 5,824,131.76 6,983,044.62 29,080,878.62 30.57 76Page: 10/15/2019 CITY OF HERMOSA BEACH 77 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Lightg/Landscapg Dist Fund105 Interfund Transfers Out1299 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1299-4300 Materials/Supplies/Other 11,054.00 921.00 921.00 8.331299-4399 Operating Transfers Out 0.00 10,133.00 Total Interfund Transfers Out 11,054.00 921.00 921.00 0.00 10,133.00 8.33 77Page: 10/15/2019 CITY OF HERMOSA BEACH 78 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Lightg/Landscapg Dist Fund105 Lighting/Landscaping/Medians2601 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2601-4100 Personal Services 96,612.00 15,054.20 15,054.20 15.582601-4102 Regular Salaries 0.00 81,557.80 5,000.00 618.74 618.74 12.372601-4106 Regular Overtime 0.00 4,381.26 6,807.00 589.59 589.59 8.662601-4111 Accrual Cash In 0.00 6,217.41 0.00 0.00 0.00 0.002601-4112 Part Time/Temporary 0.00 0.00 36,625.00 1,328.77 1,328.77 3.632601-4180 Retirement 0.00 35,296.23 24,809.00 3,791.62 3,791.62 15.282601-4188 Employee Benefits 0.00 21,017.38 1,408.00 236.44 236.44 16.792601-4189 Medicare Benefits 0.00 1,171.56 3,227.00 0.00 0.00 0.002601-4190 Other Post Employment Benefits (OPEB) 0.00 3,227.00 Total Personal Services 174,488.00 21,619.36 21,619.36 0.00 152,868.64 12.39 2601-4200 Contract Services 50,300.00 0.00 0.00 0.782601-4201 Contract Serv/Private 392.69 49,907.31 18,493.00 0.00 0.00 0.002601-4251 Contract Service/Govt 0.00 18,493.00 Total Contract Services 68,793.00 0.00 0.00 392.69 68,400.31 0.57 2601-4300 Materials/Supplies/Other 221,999.00 16,851.04 16,851.04 7.592601-4303 Utilities 0.00 205,147.96 29,100.00 1,730.84 1,730.84 8.042601-4309 Maintenance Materials 607.73 26,761.43 0.00 0.00 0.00 0.002601-4326 Prior Yr Expense 0.00 0.00 667.00 55.58 55.58 8.332601-4394 Building Maintenance Charges 0.00 611.42 50,337.00 8,390.00 8,390.00 16.672601-4395 Equip Replacement Charges 0.00 41,947.00 161,019.00 13,418.00 13,418.00 8.332601-4396 Insurance User Charges 0.00 147,601.00 Total Materials/Supplies/Other 463,122.00 40,445.46 40,445.46 607.73 422,068.81 8.86 Total Lighting/Landscaping/Medians 706,403.00 62,064.82 62,064.82 1,000.42 643,337.76 8.93 Total Lightg/Landscapg Dist Fund 717,457.00 62,985.82 62,985.82 1,000.42 653,470.76 8.92 78Page: 10/15/2019 CITY OF HERMOSA BEACH 79 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 State Gas Tax Fund115 Interfund Transfers Out1299 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1299-4300 Materials/Supplies/Other 360,763.00 30,064.00 30,064.00 8.331299-4399 Operating Transfers Out 0.00 330,699.00 Total Interfund Transfers Out 360,763.00 30,064.00 30,064.00 0.00 330,699.00 8.33 79Page: 10/15/2019 CITY OF HERMOSA BEACH 80 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 State Gas Tax Fund115 Street Maint/Traffic Safety3104 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3104-4300 Materials/Supplies/Other 13,893.00 0.00 0.00 160.353104-4309 Maintenance Materials 22,277.78 -8,384.78 Total Materials/Supplies/Other 13,893.00 0.00 0.00 22,277.78 -8,384.78 160.35 3104-5400 Equipment/Furniture 0.00 0.00 0.00 0.003104-5402 Equip-More Than $1,000 0.00 0.00 0.00 0.00 0.00 0.003104-5405 Equipment more than $5,000 0.00 0.00 Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 Total Street Maint/Traffic Safety 13,893.00 0.00 0.00 22,277.78 -8,384.78 160.35 80Page: 10/15/2019 CITY OF HERMOSA BEACH 81 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 State Gas Tax Fund115 PCH Mobility Improvement Project8143 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8143-4200 Contract Services 34,581.00 0.00 0.00 0.008143-4201 Contract Serv/Private 0.00 34,581.00 Total PCH Mobility Improvement Project 34,581.00 0.00 0.00 0.00 34,581.00 0.00 81Page: 10/15/2019 CITY OF HERMOSA BEACH 82 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 State Gas Tax Fund115 8th Street Improvements8173 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8173-4200 Contract Services 325,744.00 55,161.14 55,161.14 86.808173-4201 Contract Serv/Private 227,582.86 43,000.00 Total 8th Street Improvements 325,744.00 55,161.14 55,161.14 227,582.86 43,000.00 86.80 82Page: 10/15/2019 CITY OF HERMOSA BEACH 83 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 State Gas Tax Fund115 Street Improvements Various Locations8174 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8174-4200 Contract Services 0.00 0.00 0.00 0.008174-4201 Contract Serv/Private 0.00 0.00 Total Street Improvements Various Locations 0.00 0.00 0.00 0.00 0.00 0.00 83Page: 10/15/2019 CITY OF HERMOSA BEACH 84 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 State Gas Tax Fund115 Street Improvement Various Locations8186 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8186-4200 Contract Services 319,218.00 0.00 0.00 0.328186-4201 Contract Serv/Private 1,014.00 318,204.00 Total Street Improvement Various Locations 319,218.00 0.00 0.00 1,014.00 318,204.00 0.32 84Page: 10/15/2019 CITY OF HERMOSA BEACH 85 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 State Gas Tax Fund115 Annual Street Improvements8190 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8190-4200 Contract Services 200,000.00 0.00 0.00 0.008190-4201 Contract Serv/Private 0.00 200,000.00 Total Annual Street Improvements 200,000.00 0.00 0.00 0.00 200,000.00 0.00 Total State Gas Tax Fund 1,254,199.00 85,225.14 85,225.14 250,874.64 918,099.22 26.80 85Page: 10/15/2019 CITY OF HERMOSA BEACH 86 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 AB939 Fund117 Source Redctn/Recycle Element5301 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 5301-4100 Personal Services 10,419.00 1,364.38 1,364.38 13.105301-4102 Regular Salaries 0.00 9,054.62 0.00 0.00 0.00 0.005301-4106 Regular Overtime 0.00 0.00 107.00 398.06 398.06 372.025301-4111 Accrual Cash In 0.00 -291.06 0.00 0.00 0.00 0.005301-4112 Part Time Temporary 0.00 0.00 765.00 86.64 86.64 11.335301-4180 Retirement 0.00 678.36 935.00 110.70 110.70 11.845301-4188 Employee Benefits 0.00 824.30 163.00 27.15 27.15 16.665301-4189 Medicare Benefits 0.00 135.85 0.00 0.00 0.00 0.005301-4190 Other Post Employment Benefits/OPEB 0.00 0.00 Total Personal Services 12,389.00 1,986.93 1,986.93 0.00 10,402.07 16.04 5301-4200 Contract Services 19,500.00 0.00 0.00 0.005301-4201 Contract Serv/Private 0.00 19,500.00 Total Contract Services 19,500.00 0.00 0.00 0.00 19,500.00 0.00 5301-4300 Materials/Supplies/Other 2,350.00 1,869.63 1,869.63 79.565301-4315 Membership 0.00 480.37 0.00 0.00 0.00 0.005301-4317 Conference/Training 0.00 0.00 Total Materials/Supplies/Other 2,350.00 1,869.63 1,869.63 0.00 480.37 79.56 Total AB939 Fund 34,239.00 3,856.56 3,856.56 0.00 30,382.44 11.26 86Page: 10/15/2019 CITY OF HERMOSA BEACH 87 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Prop A Open Space Fund121 Interfund Transfers Out1299 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1299-4300 Materials/Supplies/Other 20,557.00 1,713.00 1,713.00 8.331299-4399 Operating Transfers Out 0.00 18,844.00 Total Materials/Supplies/Other 20,557.00 1,713.00 1,713.00 0.00 18,844.00 8.33 Total Prop A Open Space Fund 20,557.00 1,713.00 1,713.00 0.00 18,844.00 8.33 87Page: 10/15/2019 CITY OF HERMOSA BEACH 88 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Tyco Fund122 Interfund Transfers Out1299 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1299-4300 Materials/Supplies/Other 0.00 0.00 0.00 0.001299-4399 Operating Trsfr Out 0.00 0.00 Total Interfund Transfers Out 0.00 0.00 0.00 0.00 0.00 0.00 88Page: 10/15/2019 CITY OF HERMOSA BEACH 89 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Tyco Fund122 Parks6101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 6101-5400 Equipment/Furniture 0.00 0.00 0.00 0.006101-5405 Equipment more than $5,000 0.00 0.00 Total Parks 0.00 0.00 0.00 0.00 0.00 0.00 89Page: 10/15/2019 CITY OF HERMOSA BEACH 90 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Tyco Fund122 8th Street Improvements8173 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8173-4200 Contract Services 0.00 0.00 0.00 0.008173-4201 Contract Serv/Private 0.00 0.00 Total 8th Street Improvements 0.00 0.00 0.00 0.00 0.00 0.00 90Page: 10/15/2019 CITY OF HERMOSA BEACH 91 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Tyco Fund122 Street Improvements Various Locations8174 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8174-4200 Contract Services 0.00 0.00 0.00 0.008174-4201 Contract Serv/Private 0.00 0.00 Total Street Improvements Various Locations 0.00 0.00 0.00 0.00 0.00 0.00 91Page: 10/15/2019 CITY OF HERMOSA BEACH 92 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Tyco Fund122 Street Improvement Various Locations8186 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8186-4200 Contract Services 0.00 0.00 0.00 0.008186-4201 Contract Serv/Private 0.00 0.00 Total Street Improvement Various Locations 0.00 0.00 0.00 0.00 0.00 0.00 92Page: 10/15/2019 CITY OF HERMOSA BEACH 93 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Tyco Fund122 Municipal Pier Structural Assess/Repair8629 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8629-4200 Contract Services 177,380.00 0.00 0.00 0.008629-4201 Contract Serv/Private 0.00 177,380.00 Total Municipal Pier Structural Assess /Repair 177,380.00 0.00 0.00 0.00 177,380.00 0.00 93Page: 10/15/2019 CITY OF HERMOSA BEACH 94 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Tyco Fund122 14Th. St. Beach Restroom Rehabilitation8631 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8631-4200 Contract Services 0.00 0.00 0.00 0.008631-4201 Contract Serv/Private 0.00 0.00 Total 14Th. St. Beach Restroom Rehabilitation 0.00 0.00 0.00 0.00 0.00 0.00 94Page: 10/15/2019 CITY OF HERMOSA BEACH 95 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Tyco Fund122 Municipal Pier Structural Repairs Phase38660 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8660-4200 Contract Services 275,473.00 0.00 0.00 0.008660-4201 Contract Serv/Private 0.00 275,473.00 Total Municipal Pier Structural Repairs Phase3 275,473.00 0.00 0.00 0.00 275,473.00 0.00 95Page: 10/15/2019 CITY OF HERMOSA BEACH 96 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Tyco Fund122 Municipal Pier Use Options & Feasibility8678 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8678-4200 Contract Services 0.00 0.00 0.00 0.008678-4201 Contract Serv/Private 0.00 0.00 Total Municipal Pier Use Options & Feasibility 0.00 0.00 0.00 0.00 0.00 0.00 96Page: 10/15/2019 CITY OF HERMOSA BEACH 97 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Tyco Fund122 Pier Restroom Rehabilitation8679 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8679-4200 Contract Services 0.00 0.00 0.00 0.008679-4201 Contract Serv/Private 0.00 0.00 Total Pier Restroom Rehabilitation 0.00 0.00 0.00 0.00 0.00 0.00 97Page: 10/15/2019 CITY OF HERMOSA BEACH 98 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Tyco Fund122 *** Title Not Found ***8692 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8692-4200 Contract Services 750,000.00 0.00 0.00 0.008692-4201 Contract Serv/Private 0.00 750,000.00 Total *** Title Not Found *** 750,000.00 0.00 0.00 0.00 750,000.00 0.00 Total Tyco Fund 1,202,853.00 0.00 0.00 0.00 1,202,853.00 0.00 98Page: 10/15/2019 CITY OF HERMOSA BEACH 99 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Park/Rec Facility Tax Fund125 Community Resources4601 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4601-4200 Contract Services 0.00 0.00 0.00 0.004601-4201 Contract Serv/Private 0.00 0.00 Total Community Resources 0.00 0.00 0.00 0.00 0.00 0.00 99Page: 10/15/2019 CITY OF HERMOSA BEACH 100 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Park/Rec Facility Tax Fund125 Parks6101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 6101-4200 Contract Services 0.00 0.00 0.00 0.006101-4201 Contract Serv/Private 0.00 0.00 Total Parks 0.00 0.00 0.00 0.00 0.00 0.00 100Page: 10/15/2019 CITY OF HERMOSA BEACH 101 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Park/Rec Facility Tax Fund125 Citywide Park Master Plan8538 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8538-4100 Personal Services 0.00 0.00 0.00 0.008538-4102 Regular Salaries 0.00 0.00 0.00 0.00 0.00 0.008538-4111 Accrual Cash In 0.00 0.00 0.00 0.00 0.00 0.008538-4180 Retirement 0.00 0.00 0.00 0.00 0.00 0.008538-4188 Employee Benefits 0.00 0.00 0.00 0.00 0.00 0.008538-4189 Medicare Benefits 0.00 0.00 Total Personal Services 0.00 0.00 0.00 0.00 0.00 0.00 8538-4200 Contract Services 173,410.00 0.00 0.00 0.008538-4201 Contract Serv/Private 0.00 173,410.00 Total Citywide Park Master Plan 173,410.00 0.00 0.00 0.00 173,410.00 0.00 101Page: 10/15/2019 CITY OF HERMOSA BEACH 102 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Park/Rec Facility Tax Fund125 Clark Stadium Bleachers8545 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8545-4200 Contract Services 50,000.00 0.00 0.00 0.008545-4201 Contract Serv/Private 0.00 50,000.00 Total Clark Stadium Bleachers 50,000.00 0.00 0.00 0.00 50,000.00 0.00 102Page: 10/15/2019 CITY OF HERMOSA BEACH 103 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Park/Rec Facility Tax Fund125 Citywide Park Improvements8546 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8546-4200 Contract Services 0.00 0.00 0.00 0.008546-4201 Contract Serv/Private 0.00 0.00 Total Citywide Park Improvements 0.00 0.00 0.00 0.00 0.00 0.00 103Page: 10/15/2019 CITY OF HERMOSA BEACH 104 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Park/Rec Facility Tax Fund125 Fort Lots-O-Fun Park Improvements8547 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8547-4200 Contract Services 50,000.00 0.00 0.00 0.008547-4201 Contract Serv/Private 0.00 50,000.00 Total Fort Lots-O-Fun Park Improvements 50,000.00 0.00 0.00 0.00 50,000.00 0.00 104Page: 10/15/2019 CITY OF HERMOSA BEACH 105 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Park/Rec Facility Tax Fund125 *** Title Not Found ***8646 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8646-4200 Contract Services 0.00 0.00 0.00 0.008646-4201 Contract Serv/Private 0.00 0.00 Total *** Title Not Found *** 0.00 0.00 0.00 0.00 0.00 0.00 105Page: 10/15/2019 CITY OF HERMOSA BEACH 106 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Park/Rec Facility Tax Fund125 Citywide Energy Conservation Upgrades8656 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8656-4200 Contract Services 0.00 0.00 0.00 0.008656-4201 Contract Serv/Private 0.00 0.00 Total Citywide Energy Conservation Upgrades 0.00 0.00 0.00 0.00 0.00 0.00 106Page: 10/15/2019 CITY OF HERMOSA BEACH 107 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Park/Rec Facility Tax Fund125 Community Center, Plaza, and Park Improv8667 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8667-4200 Contract Services 0.00 0.00 0.00 0.008667-4201 Contract Serv/Private 0.00 0.00 Total Community Center, Plaza, and Park Improv 0.00 0.00 0.00 0.00 0.00 0.00 107Page: 10/15/2019 CITY OF HERMOSA BEACH 108 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Park/Rec Facility Tax Fund125 *** Title Not Found ***8669 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8669-4200 Contract Services 200,000.00 0.00 0.00 0.008669-4201 Contract Serv/Private 0.00 200,000.00 Total *** Title Not Found *** 200,000.00 0.00 0.00 0.00 200,000.00 0.00 108Page: 10/15/2019 CITY OF HERMOSA BEACH 109 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Park/Rec Facility Tax Fund125 *** Title Not Found ***8692 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8692-4200 Contract Services 50,000.00 0.00 0.00 0.008692-4201 Contract Serv/Private 0.00 50,000.00 Total *** Title Not Found *** 50,000.00 0.00 0.00 0.00 50,000.00 0.00 Total Park/Rec Facility Tax Fund 523,410.00 0.00 0.00 0.00 523,410.00 0.00 109Page: 10/15/2019 CITY OF HERMOSA BEACH 110 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Bayview Dr Dist Admin Exp Fund135 Administrative Charges1219 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1219-4200 Contract Services 1,400.00 0.00 0.00 0.001219-4201 Contract Serv/Private 0.00 1,400.00 Total Administrative Charges 1,400.00 0.00 0.00 0.00 1,400.00 0.00 110Page: 10/15/2019 CITY OF HERMOSA BEACH 111 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Bayview Dr Dist Admin Exp Fund135 Interfund Transfers Out1299 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1299-4300 Materials/Supplies/Other 2,307.00 192.00 192.00 8.321299-4399 Operating Trsfr Out 0.00 2,115.00 Total Interfund Transfers Out 2,307.00 192.00 192.00 0.00 2,115.00 8.32 Total Bayview Dr Dist Admin Exp Fund 3,707.00 192.00 192.00 0.00 3,515.00 5.18 111Page: 10/15/2019 CITY OF HERMOSA BEACH 112 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Lower Pier Admin Exp Fund136 Administrative Charges1219 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1219-4200 Contract Services 0.00 0.00 0.00 0.001219-4201 Contract Serv/Private 0.00 0.00 Total Administrative Charges 0.00 0.00 0.00 0.00 0.00 0.00 112Page: 10/15/2019 CITY OF HERMOSA BEACH 113 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Lower Pier Admin Exp Fund136 Interfund Transfers Out1299 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1299-4300 Materials/Supplies/Other 0.00 0.00 0.00 0.001299-4399 Operating Transfers Out 0.00 0.00 Total Lower Pier Admin Exp Fund 0.00 0.00 0.00 0.00 0.00 0.00 113Page: 10/15/2019 CITY OF HERMOSA BEACH 114 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Myrtle Dist Admin Exp Fund137 Administrative Charges1219 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1219-4200 Contract Services 0.00 0.00 0.00 0.001219-4201 Contract Serv/Private 0.00 0.00 Total Administrative Charges 0.00 0.00 0.00 0.00 0.00 0.00 114Page: 10/15/2019 CITY OF HERMOSA BEACH 115 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Myrtle Dist Admin Exp Fund137 Interfund Transfers Out1299 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1299-4300 Materials/Supplies/Other 0.00 0.00 0.00 0.001299-4399 Operating Transfers Out 0.00 0.00 Total Myrtle Dist Admin Exp Fund 0.00 0.00 0.00 0.00 0.00 0.00 115Page: 10/15/2019 CITY OF HERMOSA BEACH 116 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Loma Dist Admin Exp Fund138 Administrative Charges1219 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1219-4200 Contract Services 0.00 0.00 0.00 0.001219-4201 Contract Serv/Private 0.00 0.00 Total Administrative Charges 0.00 0.00 0.00 0.00 0.00 0.00 116Page: 10/15/2019 CITY OF HERMOSA BEACH 117 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Loma Dist Admin Exp Fund138 Interfund Transfers Out1299 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1299-4300 Materials/Supplies/Other 6,350.00 529.00 529.00 8.331299-4399 Operating Transfers Out 0.00 5,821.00 Total Loma Dist Admin Exp Fund 6,350.00 529.00 529.00 0.00 5,821.00 8.33 117Page: 10/15/2019 CITY OF HERMOSA BEACH 118 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Beach Dr Assmnt Dist Admin Exp Fund139 Administrative Charges1219 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1219-4200 Contract Services 1,503.00 0.00 0.00 0.001219-4201 Contract Serv/Private 0.00 1,503.00 Total Administrative Charges 1,503.00 0.00 0.00 0.00 1,503.00 0.00 118Page: 10/15/2019 CITY OF HERMOSA BEACH 119 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Beach Dr Assmnt Dist Admin Exp Fund139 Interfund Transfers Out1299 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1299-4300 Materials/Supplies/Other 1,891.00 158.00 158.00 8.361299-4399 Operating Transfers Out 0.00 1,733.00 Total Interfund Transfers Out 1,891.00 158.00 158.00 0.00 1,733.00 8.36 Total Beach Dr Assmnt Dist Admin Exp Fund 3,394.00 158.00 158.00 0.00 3,236.00 4.66 119Page: 10/15/2019 CITY OF HERMOSA BEACH 120 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Community Dev Block Grant140 CDBG Program General Admin4707 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4707-4200 Contract Services 0.00 0.00 0.00 0.004707-4201 Contract Serv/Private 0.00 0.00 Total CDBG Program General Admin 0.00 0.00 0.00 0.00 0.00 0.00 120Page: 10/15/2019 CITY OF HERMOSA BEACH 121 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Community Dev Block Grant140 City Right of Way ADA Improvements8657 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8657-4200 Contract Services 0.00 0.00 0.00 0.008657-4201 Contract Serv/Private 0.00 0.00 Total City Right of Way ADA Improvements 0.00 0.00 0.00 0.00 0.00 0.00 121Page: 10/15/2019 CITY OF HERMOSA BEACH 122 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Community Dev Block Grant140 ADA Improvements at Various Locations8687 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8687-4200 Contract Services 0.00 0.00 0.00 0.008687-4201 Contract Serv/Private 101,270.25 -101,270.25 Total ADA Improvements at Various Locations 0.00 0.00 0.00 101,270.25 -101,270.25 0.00 122Page: 10/15/2019 CITY OF HERMOSA BEACH 123 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Community Dev Block Grant140 ADA Improvements at Various Locations8691 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8691-4200 Contract Services 0.00 0.00 0.00 0.008691-4201 Contract Serv/Private 101,738.87 -101,738.87 Total ADA Improvements at Various Locations 0.00 0.00 0.00 101,738.87 -101,738.87 0.00 123Page: 10/15/2019 CITY OF HERMOSA BEACH 124 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Community Dev Block Grant140 *** Title Not Found ***8698 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8698-4200 Contract Services 120,000.00 0.00 0.00 0.008698-4201 Contract Serv/Private 0.00 120,000.00 Total *** Title Not Found *** 120,000.00 0.00 0.00 0.00 120,000.00 0.00 Total Community Dev Block Grant 120,000.00 0.00 0.00 203,009.12 -83,009.12 169.17 124Page: 10/15/2019 CITY OF HERMOSA BEACH 125 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Proposition A Fund145 Interfund Transfers Out1299 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1299-4300 Materials/Supplies/Other 0.00 0.00 0.00 0.001299-4399 Operating Transfers Out 0.00 0.00 Total Interfund Transfers Out 0.00 0.00 0.00 0.00 0.00 0.00 125Page: 10/15/2019 CITY OF HERMOSA BEACH 126 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Proposition A Fund145 Bus Pass Subsidy3403 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3403-4200 Contract Services 1,500.00 0.00 0.00 0.003403-4251 Contract Service/Govt 0.00 1,500.00 Total Bus Pass Subsidy 1,500.00 0.00 0.00 0.00 1,500.00 0.00 126Page: 10/15/2019 CITY OF HERMOSA BEACH 127 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Proposition A Fund145 Dial-A-Taxi Program3404 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3404-4200 Contract Services 60,000.00 0.00 0.00 0.003404-4201 Contract Serv/Private 0.00 60,000.00 Total Dial-A-Taxi Program 60,000.00 0.00 0.00 0.00 60,000.00 0.00 127Page: 10/15/2019 CITY OF HERMOSA BEACH 128 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Proposition A Fund145 Fund Exchange3405 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3405-4200 Contract Services 0.00 0.00 0.00 0.003405-4251 Contract Services/Gov't 0.00 0.00 Total Fund Exchange 0.00 0.00 0.00 0.00 0.00 0.00 128Page: 10/15/2019 CITY OF HERMOSA BEACH 129 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Proposition A Fund145 Commuter Express3408 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3408-4100 Personal Services 5,457.00 0.00 0.00 0.003408-4102 Regular Salaries 0.00 5,457.00 Total Personal Services 5,457.00 0.00 0.00 0.00 5,457.00 0.00 3408-4200 Contract Services 36,379.00 0.00 0.00 0.003408-4251 Contract Service/Govt 0.00 36,379.00 Total Contract Services 36,379.00 0.00 0.00 0.00 36,379.00 0.00 Total Commuter Express 41,836.00 0.00 0.00 0.00 41,836.00 0.00 129Page: 10/15/2019 CITY OF HERMOSA BEACH 130 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Proposition A Fund145 Recreation Transportation3409 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3409-4200 Contract Services 40,000.00 22,984.40 22,984.40 57.683409-4201 Contract Serv/Private 85.60 16,930.00 Total Recreation Transportation 40,000.00 22,984.40 22,984.40 85.60 16,930.00 57.68 130Page: 10/15/2019 CITY OF HERMOSA BEACH 131 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Proposition A Fund145 Special Event Shuttle3410 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3410-4200 Contract Services 27,000.00 0.00 0.00 0.003410-4201 Contract Serv/Private 0.00 27,000.00 Total Special Event Shuttle 27,000.00 0.00 0.00 0.00 27,000.00 0.00 131Page: 10/15/2019 CITY OF HERMOSA BEACH 132 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Proposition A Fund145 After School Program Shuttle3411 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3411-4200 Contract Services 31,500.00 0.00 0.00 0.003411-4201 Contract Serv/Private 0.00 31,500.00 Total After School Program Shuttle 31,500.00 0.00 0.00 0.00 31,500.00 0.00 132Page: 10/15/2019 CITY OF HERMOSA BEACH 133 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Proposition A Fund145 Beach Cities Transit Line 1093412 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3412-4200 Contract Services 0.00 0.00 0.00 0.003412-4251 Contract Services/Gov't 0.00 0.00 Total Beach Cities Transit Line 109 0.00 0.00 0.00 0.00 0.00 0.00 133Page: 10/15/2019 CITY OF HERMOSA BEACH 134 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Proposition A Fund145 *** Title Not Found ***3414 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3414-5400 Equipment/Furniture 0.00 0.00 0.00 0.003414-5405 Equipment more than $5,000 75,823.39 -75,823.39 Total *** Title Not Found *** 0.00 0.00 0.00 75,823.39 -75,823.39 0.00 134Page: 10/15/2019 CITY OF HERMOSA BEACH 135 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Proposition A Fund145 Protective Bollards at Pier Plaza8101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8101-4200 Contract Services 0.00 0.00 0.00 0.008101-4201 Contract Serv/Private 0.00 0.00 Total Protective Bollards at Pier Plaza 0.00 0.00 0.00 0.00 0.00 0.00 135Page: 10/15/2019 CITY OF HERMOSA BEACH 136 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Proposition A Fund145 PCH Mobility Improvement Project8143 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8143-4200 Contract Services 0.00 0.00 0.00 0.008143-4201 Contract Serv/Private 0.00 0.00 Total PCH Mobility Improvement Project 0.00 0.00 0.00 0.00 0.00 0.00 136Page: 10/15/2019 CITY OF HERMOSA BEACH 137 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Proposition A Fund145 Street Improvements Various Locations8174 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8174-4200 Contract Services 0.00 0.00 0.00 0.008174-4201 Contract Serv/Private 0.00 0.00 Total Street Improvements Various Locations 0.00 0.00 0.00 0.00 0.00 0.00 137Page: 10/15/2019 CITY OF HERMOSA BEACH 138 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Proposition A Fund145 Street Improvement Various Locations8186 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8186-4200 Contract Services 0.00 0.00 0.00 0.008186-4201 Contract Serv/Private 0.00 0.00 Total Street Improvement Various Locations 0.00 0.00 0.00 0.00 0.00 0.00 Total Proposition A Fund 201,836.00 22,984.40 22,984.40 75,908.99 102,942.61 49.00 138Page: 10/15/2019 CITY OF HERMOSA BEACH 139 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Proposition C Fund146 Pavement Management Study4208 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4208-4200 Contract Services 0.00 0.00 0.00 0.004208-4201 Contract Serv/Private 0.00 0.00 Total Pavement Management Study 0.00 0.00 0.00 0.00 0.00 0.00 139Page: 10/15/2019 CITY OF HERMOSA BEACH 140 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Proposition C Fund146 Protective Bollards at Pier Plaza8101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8101-4200 Contract Services 40,000.00 0.00 0.00 0.008101-4201 Contract Serv/Private 0.00 40,000.00 Total Protective Bollards at Pier Plaza 40,000.00 0.00 0.00 0.00 40,000.00 0.00 140Page: 10/15/2019 CITY OF HERMOSA BEACH 141 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Proposition C Fund146 Bus Stop Improvements8102 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8102-4200 Contract Services 330,875.00 0.00 0.00 0.008102-4201 Contract Serv/Private 0.00 330,875.00 Total Bus Stop Improvements 330,875.00 0.00 0.00 0.00 330,875.00 0.00 141Page: 10/15/2019 CITY OF HERMOSA BEACH 142 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Proposition C Fund146 PCH Mobility Improvement Project8143 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8143-4200 Contract Services 0.00 0.00 0.00 0.008143-4201 Contract Serv/Private 0.00 0.00 Total PCH Mobility Improvement Project 0.00 0.00 0.00 0.00 0.00 0.00 142Page: 10/15/2019 CITY OF HERMOSA BEACH 143 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Proposition C Fund146 Street Improvements Various Locations8174 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8174-4100 Personal Services 0.00 0.00 0.00 0.008174-4102 Regular Salaries 0.00 0.00 0.00 0.00 0.00 0.008174-4112 Part Time Temporary 0.00 0.00 Total Personal Services 0.00 0.00 0.00 0.00 0.00 0.00 8174-4200 Contract Services 0.00 0.00 0.00 0.008174-4201 Contract Serv/Private 0.00 0.00 Total Street Improvements Various Locations 0.00 0.00 0.00 0.00 0.00 0.00 143Page: 10/15/2019 CITY OF HERMOSA BEACH 144 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Proposition C Fund146 Street Improvement Various Locations8186 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8186-4200 Contract Services 0.00 0.00 0.00 0.008186-4201 Contract Serv/Private 0.00 0.00 Total Street Improvement Various Locations 0.00 0.00 0.00 0.00 0.00 0.00 Total Proposition C Fund 370,875.00 0.00 0.00 0.00 370,875.00 0.00 144Page: 10/15/2019 CITY OF HERMOSA BEACH 145 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Measure R Fund147 PCH Mobility Improvement Project8143 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8143-4200 Contract Services 243,662.00 0.00 0.00 0.008143-4201 Contract Serv/Private 0.00 243,662.00 Total PCH Mobility Improvement Project 243,662.00 0.00 0.00 0.00 243,662.00 0.00 145Page: 10/15/2019 CITY OF HERMOSA BEACH 146 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Measure R Fund147 PCH Traffic Improvements8160 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8160-4200 Contract Services 399,922.00 0.00 0.00 0.008160-4201 Contract Serv/Private 0.00 399,922.00 Total PCH Traffic Improvements 399,922.00 0.00 0.00 0.00 399,922.00 0.00 146Page: 10/15/2019 CITY OF HERMOSA BEACH 147 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Measure R Fund147 Bike Friendly Street Improvements8168 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8168-4200 Contract Services 0.00 0.00 0.00 0.008168-4201 Contract Serv/Private 0.00 0.00 Total Bike Friendly Street Improvements 0.00 0.00 0.00 0.00 0.00 0.00 147Page: 10/15/2019 CITY OF HERMOSA BEACH 148 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Measure R Fund147 Street Improvements Various Locations8174 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8174-4200 Contract Services 0.00 0.00 0.00 0.008174-4201 Contract Serv/Private 0.00 0.00 Total Street Improvements Various Locations 0.00 0.00 0.00 0.00 0.00 0.00 148Page: 10/15/2019 CITY OF HERMOSA BEACH 149 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Measure R Fund147 Street Improvement Various Locations8186 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8186-4200 Contract Services 89,551.00 0.00 0.00 0.008186-4201 Contract Serv/Private 0.00 89,551.00 Total Street Improvement Various Locations 89,551.00 0.00 0.00 0.00 89,551.00 0.00 149Page: 10/15/2019 CITY OF HERMOSA BEACH 150 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Measure R Fund147 Strand Bikeway/Walkway Improvments- 35th8188 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8188-4200 Contract Services 115,000.00 0.00 0.00 0.008188-4201 Contract Serv/Private 0.00 115,000.00 Total Strand Bikeway/Walkway Improvments - 35th 115,000.00 0.00 0.00 0.00 115,000.00 0.00 Total Measure R Fund 848,135.00 0.00 0.00 0.00 848,135.00 0.00 150Page: 10/15/2019 CITY OF HERMOSA BEACH 151 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Measure M148 PCH Mobility Improvement Project8143 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8143-4200 Contract Services 0.00 0.00 0.00 0.008143-4201 Contract Serv/Private 0.00 0.00 Total PCH Mobility Improvement Project 0.00 0.00 0.00 0.00 0.00 0.00 151Page: 10/15/2019 CITY OF HERMOSA BEACH 152 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Measure M148 PCH Traffic Improvements8160 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8160-4200 Contract Services 0.00 0.00 0.00 0.008160-4201 Contract Serv/Private 0.00 0.00 Total PCH Traffic Improvements 0.00 0.00 0.00 0.00 0.00 0.00 152Page: 10/15/2019 CITY OF HERMOSA BEACH 153 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Measure M148 Street Improvements Various Locations8174 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8174-4200 Contract Services 0.00 0.00 0.00 0.008174-4201 Contract Serv/Private 0.00 0.00 Total Street Improvements Various Locations 0.00 0.00 0.00 0.00 0.00 0.00 153Page: 10/15/2019 CITY OF HERMOSA BEACH 154 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Measure M148 Street Improvement Various Locations8186 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8186-4200 Contract Services 491,231.00 0.00 0.00 1.048186-4201 Contract Serv/Private 5,115.00 486,116.00 Total Measure M 491,231.00 0.00 0.00 5,115.00 486,116.00 1.04 154Page: 10/15/2019 CITY OF HERMOSA BEACH 155 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Measure W Fund149 PCH Mobility Improvement Project8143 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8143-4200 Contract Services 0.00 0.00 0.00 0.008143-4201 Contract Serv/Private 0.00 0.00 Total PCH Mobility Improvement Project 0.00 0.00 0.00 0.00 0.00 0.00 155Page: 10/15/2019 CITY OF HERMOSA BEACH 156 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Measure W Fund149 PCH Traffic Improvements8160 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8160-4200 Contract Services 0.00 0.00 0.00 0.008160-4201 Contract Serv/Private 0.00 0.00 Total PCH Traffic Improvements 0.00 0.00 0.00 0.00 0.00 0.00 156Page: 10/15/2019 CITY OF HERMOSA BEACH 157 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Measure W Fund149 Street Improvements Various Locations8174 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8174-4200 Contract Services 0.00 0.00 0.00 0.008174-4201 Contract Serv/Private 0.00 0.00 Total Street Improvements Various Locations 0.00 0.00 0.00 0.00 0.00 0.00 157Page: 10/15/2019 CITY OF HERMOSA BEACH 158 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Measure W Fund149 Street Improvement Various Locations8186 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8186-4200 Contract Services 0.00 0.00 0.00 0.008186-4201 Contract Serv/Private 0.00 0.00 Total Measure W Fund 0.00 0.00 0.00 0.00 0.00 0.00 158Page: 10/15/2019 CITY OF HERMOSA BEACH 159 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Grants Fund150 City Homeless Planning Grant1220 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1220-4200 Contract Services 0.00 0.00 0.00 0.001220-4201 Contract Serv/Private 0.00 0.00 Total City Homeless Planning Grant 0.00 0.00 0.00 0.00 0.00 0.00 159Page: 10/15/2019 CITY OF HERMOSA BEACH 160 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Grants Fund150 Green Business Program1221 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1221-4200 Contract Services 0.00 0.00 0.00 0.001221-4201 Contract Serv/Private 0.00 0.00 Total Green Business Program 0.00 0.00 0.00 0.00 0.00 0.00 160Page: 10/15/2019 CITY OF HERMOSA BEACH 161 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Grants Fund150 Bulletproof Vest Partnership2111 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2111-4200 Contract Services 0.00 0.00 0.00 0.002111-4201 Contract Serv/Private 0.00 0.00 Total Contract Services 0.00 0.00 0.00 0.00 0.00 0.00 2111-4300 Materials/Supplies/Other 1,800.00 0.00 0.00 0.002111-4350 Safety Gear 0.00 1,800.00 Total Bulletproof Vest Partnership 1,800.00 0.00 0.00 0.00 1,800.00 0.00 161Page: 10/15/2019 CITY OF HERMOSA BEACH 162 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Grants Fund150 Mental Health Evaluation Team (MET)2118 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2118-4200 Contract Services 0.00 0.00 0.00 0.002118-4201 Contract Serv/Private 0.00 0.00 Total Mental Health Evaluation Team (MET) 0.00 0.00 0.00 0.00 0.00 0.00 162Page: 10/15/2019 CITY OF HERMOSA BEACH 163 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Grants Fund150 Body Worn Camera2119 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2119-4200 Contract Services 0.00 0.00 0.00 0.002119-4201 Contract Serv/Private 0.00 0.00 Total Body Worn Camera 0.00 0.00 0.00 0.00 0.00 0.00 163Page: 10/15/2019 CITY OF HERMOSA BEACH 164 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Grants Fund150 St Homeland Security Prg- Radio Upgrades2120 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2120-4200 Contract Services 0.00 0.00 0.00 0.002120-4201 Contract Serv/Private 0.00 0.00 Total St Homeland Security Prg- Radio Upgrades 0.00 0.00 0.00 0.00 0.00 0.00 164Page: 10/15/2019 CITY OF HERMOSA BEACH 165 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Grants Fund150 *** Title Not Found ***2121 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2121-4200 Contract Services 0.00 0.00 0.00 0.002121-4201 Contract Serv/Private 0.00 0.00 Total *** Title Not Found *** 0.00 0.00 0.00 0.00 0.00 0.00 165Page: 10/15/2019 CITY OF HERMOSA BEACH 166 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Grants Fund150 Fireman's Fund Emerg Prep Prog Grant2225 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2225-5400 Equipment/Furniture 0.00 0.00 0.00 0.002225-5402 Equip-More Than $1,000 0.00 0.00 0.00 0.00 0.00 0.002225-5405 Equipment more than $5,000 0.00 0.00 Total Fireman's Fund Emerg Prep Prog Grant 0.00 0.00 0.00 0.00 0.00 0.00 166Page: 10/15/2019 CITY OF HERMOSA BEACH 167 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Grants Fund150 Beverage Recycle Grant3102 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3102-4200 Contract Services 5,300.00 0.00 0.00 0.003102-4201 Contract Serv/Private 0.00 5,300.00 Total Beverage Recycle Grant 5,300.00 0.00 0.00 0.00 5,300.00 0.00 167Page: 10/15/2019 CITY OF HERMOSA BEACH 168 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Grants Fund150 Sea Level Rise Study/Coastal Conservancy3106 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3106-4200 Contract Services 0.00 0.00 0.00 0.003106-4201 Contract Serv/Private 0.00 0.00 Total Sea Level Rise Study/Coastal Conservancy 0.00 0.00 0.00 0.00 0.00 0.00 168Page: 10/15/2019 CITY OF HERMOSA BEACH 169 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Grants Fund150 Coastal Permit Auth Grant4104 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4104-4200 Contract Services 0.00 0.00 0.00 0.004104-4201 Contract Serv/Private 0.00 0.00 Total Contract Services 0.00 0.00 0.00 0.00 0.00 0.00 4104-4300 Materials/Supplies/Other 0.00 0.00 0.00 0.004104-4305 Office Operating Supplies 0.00 0.00 Total Coastal Permit Auth Grant 0.00 0.00 0.00 0.00 0.00 0.00 169Page: 10/15/2019 CITY OF HERMOSA BEACH 170 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Grants Fund150 Zoning Ordinance Update4105 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4105-4200 Contract Services 0.00 0.00 0.00 0.004105-4201 Contract Serv/Private 0.00 0.00 Total Zoning Ordinance Update 0.00 0.00 0.00 0.00 0.00 0.00 170Page: 10/15/2019 CITY OF HERMOSA BEACH 171 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Grants Fund150 Local Coastal Assistance Grant4107 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4107-4200 Contract Services 0.00 0.00 0.00 0.004107-4201 Contract Serv/Private 20,000.00 -20,000.00 Total Local Coastal Assistance Grant 0.00 0.00 0.00 20,000.00 -20,000.00 0.00 171Page: 10/15/2019 CITY OF HERMOSA BEACH 172 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Grants Fund150 Systemic Safety Analysis Report Program4210 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4210-4200 Contract Services 0.00 0.00 0.00 0.004210-4201 Contract Serv/Private 0.00 0.00 Total Systemic Safety Analysis Report Program 0.00 0.00 0.00 0.00 0.00 0.00 172Page: 10/15/2019 CITY OF HERMOSA BEACH 173 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Grants Fund150 8th Street Improvements8173 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8173-4200 Contract Services 354,535.00 58,504.24 58,504.24 84.588173-4201 Contract Serv/Private 241,375.76 54,655.00 Total 8th Street Improvements 354,535.00 58,504.24 58,504.24 241,375.76 54,655.00 84.58 173Page: 10/15/2019 CITY OF HERMOSA BEACH 174 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Grants Fund150 St Imp/21st Btwn PCH/Ardmore8184 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8184-4200 Contract Services 0.00 0.00 0.00 0.008184-4201 Contract Serv/Private 0.00 0.00 Total St Imp/21st Btwn PCH/Ardmore 0.00 0.00 0.00 0.00 0.00 0.00 174Page: 10/15/2019 CITY OF HERMOSA BEACH 175 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Grants Fund150 ADA Improvements- PCH between 2nd & 21st8185 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8185-4200 Contract Services 0.00 0.00 0.00 0.008185-4201 Contract Serv/Private 126,801.75 -126,801.75 Total ADA Improvements- PCH between 2nd & 21st 0.00 0.00 0.00 126,801.75 -126,801.75 0.00 175Page: 10/15/2019 CITY OF HERMOSA BEACH 176 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Grants Fund150 South Park Phase II8540 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8540-4200 Contract Services 0.00 0.00 0.00 0.008540-4201 Contract Serv/Private 0.00 0.00 Total South Park Phase II 0.00 0.00 0.00 0.00 0.00 0.00 176Page: 10/15/2019 CITY OF HERMOSA BEACH 177 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Grants Fund150 Stormwater/Urban Run-off Diversion Proj8542 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8542-4200 Contract Services 3,945,275.00 0.00 0.00 0.008542-4201 Contract Serv/Private 0.00 3,945,275.00 Total Stormwater/Urban Run-off Diversion Proj 3,945,275.00 0.00 0.00 0.00 3,945,275.00 0.00 177Page: 10/15/2019 CITY OF HERMOSA BEACH 178 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Grants Fund150 Library Community Needs Assessment8668 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8668-4200 Contract Services 60,000.00 0.00 0.00 0.008668-4201 Contract Serv/Private 0.00 60,000.00 Total Library Community Needs Assessment 60,000.00 0.00 0.00 0.00 60,000.00 0.00 178Page: 10/15/2019 CITY OF HERMOSA BEACH 179 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Grants Fund150 Electric Vehicle, Bicycle Transportation8682 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8682-4200 Contract Services 125,859.00 0.00 0.00 0.008682-4201 Contract Serv/Private 0.00 125,859.00 Total Electric Vehicle, Bicycle Transportation 125,859.00 0.00 0.00 0.00 125,859.00 0.00 Total Grants Fund 4,492,769.00 58,504.24 58,504.24 388,177.51 4,046,087.25 9.94 179Page: 10/15/2019 CITY OF HERMOSA BEACH 180 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Air Quality Mgmt Dist Fund152 Emission Control3701 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3701-4200 Contract Services 0.00 0.00 0.00 0.003701-4201 Contract Serv/Private 0.00 0.00 Total Contract Services 0.00 0.00 0.00 0.00 0.00 0.00 3701-4300 Materials/Supplies/Other 28,000.00 960.00 960.00 3.433701-4327 AQMD Incentives 0.00 27,040.00 Total Materials/Supplies/Other 28,000.00 960.00 960.00 0.00 27,040.00 3.43 3701-4900 Depreciation 0.00 0.00 0.00 0.003701-4902 Depreciation/Vehicles 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 3701-5400 Equipment/Furniture 0.00 0.00 0.00 0.003701-5403 Vehicles 0.00 0.00 Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 Total Air Quality Mgmt Dist Fund 28,000.00 960.00 960.00 0.00 27,040.00 3.43 180Page: 10/15/2019 CITY OF HERMOSA BEACH 181 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Supp Law Enf Serv Fund (SLESF)153 C.O.P.S. Program2106 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2106-4200 Contract Services 70,743.00 10,723.09 10,723.09 15.162106-4201 Contract Serv/Private 0.00 60,019.91 0.00 0.00 0.00 0.002106-4251 Contract Services/Govt 0.00 0.00 Total Contract Services 70,743.00 10,723.09 10,723.09 0.00 60,019.91 15.16 2106-4300 Materials/Supplies/Other 0.00 0.00 0.00 0.002106-4311 Auto Maintenance 0.00 0.00 0.00 0.00 0.00 0.002106-4314 Uniforms 0.00 0.00 0.00 0.00 0.00 0.002106-4315 Membership 0.00 0.00 0.00 0.00 0.00 0.002106-4317 Conference/Training 0.00 0.00 0.00 0.00 0.00 0.002106-4350 Safety Gear 0.00 0.00 Total Materials/Supplies/Other 0.00 0.00 0.00 0.00 0.00 0.00 2106-4900 Depreciation 0.00 0.00 0.00 0.002106-4901 Depreciation/Mach/Equipment 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 2106-5400 Equipment/Furniture 0.00 0.00 0.00 0.002106-5401 Equip-Less Than $1,000 0.00 0.00 0.00 0.00 0.00 0.002106-5402 Equip-More Than $1,000 0.00 0.00 0.00 0.00 0.00 0.002106-5403 Vehicles 0.00 0.00 24,475.00 0.00 0.00 14.542106-5405 Equipment more than $5,000 3,558.81 20,916.19 Total Equipment/Furniture 24,475.00 0.00 0.00 3,558.81 20,916.19 14.54 2106-5600 Buildings/Improvements 0.00 0.00 0.00 0.002106-5601 Buildings 0.00 0.00 0.00 0.00 0.00 0.002106-5602 Imprvmnts Other Than Bldgs 0.00 0.00 Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total Supp Law Enf Serv Fund (SLESF) 95,218.00 10,723.09 10,723.09 3,558.81 80,936.10 15.00 181Page: 10/15/2019 CITY OF HERMOSA BEACH 182 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Sewer Fund160 Administrative Charges1219 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1219-4200 Contract Services 1,900.00 0.00 0.00 0.001219-4201 Contract Serv/Private 0.00 1,900.00 Total Administrative Charges 1,900.00 0.00 0.00 0.00 1,900.00 0.00 182Page: 10/15/2019 CITY OF HERMOSA BEACH 183 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Sewer Fund160 Sewers/Storm Drains3102 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3102-4100 Personal Services 76,637.00 11,508.81 11,508.81 15.023102-4102 Regular Salaries 0.00 65,128.19 1,200.00 49.05 49.05 4.093102-4106 Regular Overtime 0.00 1,150.95 3,357.00 0.00 0.00 0.003102-4111 Accrual Cash In 0.00 3,357.00 0.00 0.00 0.00 0.003102-4112 Part Time/Temporary 0.00 0.00 19,767.00 918.29 918.29 4.653102-4180 Retirement 0.00 18,848.71 0.00 0.00 0.00 0.003102-4187 Uniform Allowance 0.00 0.00 12,928.00 1,792.30 1,792.30 13.863102-4188 Employee Benefits 0.00 11,135.70 1,119.00 169.19 169.19 15.123102-4189 Medicare Benefits 0.00 949.81 1,945.00 0.00 0.00 0.003102-4190 Other Post Employment Benefits (OPEB) 0.00 1,945.00 Total Personal Services 116,953.00 14,437.64 14,437.64 0.00 102,515.36 12.34 3102-4200 Contract Services 243,976.00 3,203.78 3,203.78 1.573102-4201 Contract Serv/Private 615.40 240,156.82 4,376.00 0.00 0.00 0.003102-4251 Contract Service/Govt 0.00 4,376.00 Total Contract Services 248,352.00 3,203.78 3,203.78 615.40 244,532.82 1.54 3102-4300 Materials/Supplies/Other 894.00 0.00 0.00 0.003102-4303 Utilities 0.00 894.00 7,600.00 252.79 252.79 8.483102-4309 Maintenance Materials 392.01 6,955.20 267.00 22.25 22.25 8.333102-4394 Building Maintenance Charges 0.00 244.75 29,446.00 4,908.00 4,908.00 16.673102-4395 Equip Replacement Charges 0.00 24,538.00 24,354.00 2,030.00 2,030.00 8.343102-4396 Insurance User Charges 0.00 22,324.00 Total Materials/Supplies/Other 62,561.00 7,213.04 7,213.04 392.01 54,955.95 12.16 3102-4900 Depreciation 0.00 0.00 0.00 0.003102-4901 Depreciation/Mach/Equipment 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 3102-5400 Equipment/Furniture 183Page: 10/15/2019 CITY OF HERMOSA BEACH 184 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Sewer Fund160 Sewers/Storm Drains3102 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 0.00 0.00 0.00 0.003102-5402 Equip-More Than $1,000 0.00 0.00 Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 Total Sewers/Storm Drains 427,866.00 24,854.46 24,854.46 1,007.41 402,004.13 6.04 184Page: 10/15/2019 CITY OF HERMOSA BEACH 185 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Sewer Fund160 Used Oil Block Grant3105 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3105-4200 Contract Services 5,400.00 0.00 0.00 0.003105-4201 Contract Serv/Private 0.00 5,400.00 Total Used Oil Block Grant 5,400.00 0.00 0.00 0.00 5,400.00 0.00 185Page: 10/15/2019 CITY OF HERMOSA BEACH 186 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Sewer Fund160 Sewer Improvements Various Locations8403 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8403-4100 Personal Services 0.00 0.00 0.00 0.008403-4102 Regular Salaries 0.00 0.00 0.00 0.00 0.00 0.008403-4106 Regular Overtime 0.00 0.00 0.00 0.00 0.00 0.008403-4112 Part Time Temporary 0.00 0.00 0.00 0.00 0.00 0.008403-4180 Retirement 0.00 0.00 0.00 0.00 0.00 0.008403-4189 Medicare Benefits 0.00 0.00 Total Personal Services 0.00 0.00 0.00 0.00 0.00 0.00 8403-4200 Contract Services 0.00 0.00 0.00 0.008403-4201 Contract Serv/Private 0.00 0.00 Total Sewer Improvements Various Locations 0.00 0.00 0.00 0.00 0.00 0.00 186Page: 10/15/2019 CITY OF HERMOSA BEACH 187 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Sewer Fund160 Sewer Improvements Various Locations8416 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8416-4200 Contract Services 2,200,000.00 0.00 0.00 0.008416-4201 Contract Serv/Private 0.00 2,200,000.00 Total Sewer Improvements Various Locations 2,200,000.00 0.00 0.00 0.00 2,200,000.00 0.00 187Page: 10/15/2019 CITY OF HERMOSA BEACH 188 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Sewer Fund160 Annual Sewer Improvements8421 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8421-4200 Contract Services 250,000.00 0.00 0.00 0.008421-4201 Contract Serv/Private 0.00 250,000.00 Total Annual Sewer Improvements 250,000.00 0.00 0.00 0.00 250,000.00 0.00 188Page: 10/15/2019 CITY OF HERMOSA BEACH 189 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Sewer Fund160 14th Street Beach Restroom Rehab8692 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8692-4200 Contract Services 200,000.00 0.00 0.00 0.008692-4201 Contract Serv/Private 0.00 200,000.00 Total 14th Street Beach Restroom Rehab 200,000.00 0.00 0.00 0.00 200,000.00 0.00 Total Sewer Fund 3,085,166.00 24,854.46 24,854.46 1,007.41 3,059,304.13 0.84 189Page: 10/15/2019 CITY OF HERMOSA BEACH 190 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Storm Drains Fund161 Storm Drain3109 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3109-4100 Personal Services 79,852.00 12,005.28 12,005.28 15.033109-4102 Regular Salaries 0.00 67,846.72 1,400.00 49.05 49.05 3.503109-4106 Regular Overtime 0.00 1,350.95 6,677.00 0.00 0.00 0.003109-4111 Accrual Cash In 0.00 6,677.00 0.00 0.00 0.00 0.003109-4112 Part Time Temporary 0.00 0.00 16,824.00 917.36 917.36 5.453109-4180 Retirement 0.00 15,906.64 0.00 0.00 0.00 0.003109-4187 Uniform Allowance 0.00 0.00 13,423.00 1,870.08 1,870.08 13.933109-4188 Employee Benefits 0.00 11,552.92 1,164.00 176.66 176.66 15.183109-4189 Medicare Benefits 0.00 987.34 2,067.00 0.00 0.00 0.003109-4190 Other Post Employment Benefits/OPEB 0.00 2,067.00 Total Personal Services 121,407.00 15,018.43 15,018.43 0.00 106,388.57 12.37 3109-4200 Contract Services 146,796.00 0.00 0.00 0.003109-4201 Contract Serv/Private 0.00 146,796.00 9,594.00 0.00 0.00 0.003109-4251 Contract Services/Gov't 0.00 9,594.00 Total Contract Services 156,390.00 0.00 0.00 0.00 156,390.00 0.00 3109-4300 Materials/Supplies/Other 0.00 0.00 0.00 0.003109-4303 Utilities 0.00 0.00 5,000.00 0.00 0.00 0.003109-4309 Maintenance Materials 0.00 5,000.00 400.00 33.33 33.33 8.333109-4394 Building Maintenance Charges 0.00 366.67 37,476.00 6,246.00 6,246.00 16.673109-4395 Equip Replacement Chrgs 0.00 31,230.00 16,567.00 1,381.00 1,381.00 8.343109-4396 Insurance User Charges 0.00 15,186.00 Total Materials/Supplies/Other 59,443.00 7,660.33 7,660.33 0.00 51,782.67 12.89 3109-5400 Equipment/Furniture 25,318.00 0.00 0.00 0.003109-5405 Equipment more than $5,000 0.00 25,318.00 Total Equipment/Furniture 25,318.00 0.00 0.00 0.00 25,318.00 0.00 Total Storm Drain 362,558.00 22,678.76 22,678.76 0.00 339,879.24 6.26 190Page: 10/15/2019 CITY OF HERMOSA BEACH 191 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Storm Drains Fund161 Hermosa Ave Green Street8164 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8164-4200 Contract Services 250,000.00 0.00 0.00 0.008164-4201 Contract Serv/Private 0.00 250,000.00 Total Hermosa Ave Green Street 250,000.00 0.00 0.00 0.00 250,000.00 0.00 191Page: 10/15/2019 CITY OF HERMOSA BEACH 192 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Storm Drains Fund161 Storm Drain Master Plan8415 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8415-4100 Personal Services 0.00 0.00 0.00 0.008415-4102 Regular Salaries 0.00 0.00 0.00 0.00 0.00 0.008415-4106 Regular Overtime 0.00 0.00 0.00 0.00 0.00 0.008415-4112 Part Time Temporary 0.00 0.00 0.00 0.00 0.00 0.008415-4180 Retirement 0.00 0.00 0.00 0.00 0.00 0.008415-4189 Medicare Benefits 0.00 0.00 Total Personal Services 0.00 0.00 0.00 0.00 0.00 0.00 8415-4200 Contract Services 0.00 0.00 0.00 0.008415-4201 Contract Serv/Private 0.00 0.00 Total Storm Drain Master Plan 0.00 0.00 0.00 0.00 0.00 0.00 192Page: 10/15/2019 CITY OF HERMOSA BEACH 193 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Storm Drains Fund161 Storm Drain Improvements- Various Locati8417 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8417-4200 Contract Services 1,000,000.00 0.00 0.00 0.008417-4201 Contract Serv/Private 0.00 1,000,000.00 Total Storm Drain Improvements- Various Locati 1,000,000.00 0.00 0.00 0.00 1,000,000.00 0.00 193Page: 10/15/2019 CITY OF HERMOSA BEACH 194 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Storm Drains Fund161 16th Street Storm Drain Trash Capture Pr8419 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8419-4200 Contract Services 100,000.00 0.00 0.00 0.008419-4201 Contract Serv/Private 0.00 100,000.00 Total 16th Street Storm Drain Trash Capture Pr 100,000.00 0.00 0.00 0.00 100,000.00 0.00 194Page: 10/15/2019 CITY OF HERMOSA BEACH 195 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Storm Drains Fund161 Annual Storm Drain Improvements8422 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8422-4200 Contract Services 200,000.00 0.00 0.00 0.008422-4201 Contract Serv/Private 0.00 200,000.00 Total Annual Storm Drain Improvements 200,000.00 0.00 0.00 0.00 200,000.00 0.00 Total Storm Drains Fund 1,912,558.00 22,678.76 22,678.76 0.00 1,889,879.24 1.19 195Page: 10/15/2019 CITY OF HERMOSA BEACH 196 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Asset Seizure/Forft Fund170 Special Investigations2103 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2103-4900 Depreciation 0.00 0.00 0.00 0.002103-4901 Depreciation/Mach/Equipment 0.00 0.00 0.00 0.00 0.00 0.002103-4902 Depreciation/Vehicles 0.00 0.00 0.00 0.00 0.00 0.002103-4904 Depreciation/Improvements 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 2103-5400 Equipment/Furniture 0.00 0.00 0.00 0.002103-5403 Vehicles 0.00 0.00 57,218.00 0.00 0.00 0.002103-5405 Equipment more than $5,000 0.00 57,218.00 Total Special Investigations 57,218.00 0.00 0.00 0.00 57,218.00 0.00 196Page: 10/15/2019 CITY OF HERMOSA BEACH 197 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Asset Seizure/Forft Fund170 Police K-9 Program2105 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2105-4200 Contract Services 2,500.00 0.00 0.00 0.002105-4201 Contract Serv/Private 0.00 2,500.00 Total Contract Services 2,500.00 0.00 0.00 0.00 2,500.00 0.00 2105-4300 Materials/Supplies/Other 722.00 0.00 0.00 0.002105-4309 Maintenance Materials 0.00 722.00 3,000.00 0.00 0.00 0.002105-4317 Conference/Training 0.00 3,000.00 Total Materials/Supplies/Other 3,722.00 0.00 0.00 0.00 3,722.00 0.00 2105-4900 Depreciation 0.00 0.00 0.00 0.002105-4902 Depreciation/Vehicles 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 2105-5400 Equipment/Furniture 600.00 0.00 0.00 0.002105-5401 Equip-Less Than $1,000 0.00 600.00 0.00 0.00 0.00 0.002105-5403 Vehicles 0.00 0.00 0.00 0.00 0.00 0.002105-5405 Equipment more than $5,000 0.00 0.00 Total Equipment/Furniture 600.00 0.00 0.00 0.00 600.00 0.00 Total Police K-9 Program 6,822.00 0.00 0.00 0.00 6,822.00 0.00 197Page: 10/15/2019 CITY OF HERMOSA BEACH 198 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Asset Seizure/Forft Fund170 Mounted Patrol Unit2116 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2116-4200 Contract Services 4,000.00 0.00 0.00 0.002116-4201 Contract Serv/Private 0.00 4,000.00 Total Mounted Patrol Unit 4,000.00 0.00 0.00 0.00 4,000.00 0.00 Total Asset Seizure/Forft Fund 68,040.00 0.00 0.00 0.00 68,040.00 0.00 198Page: 10/15/2019 CITY OF HERMOSA BEACH 199 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Fire Protection Fund180 Fire Protection2202 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2202-4200 Contract Services 43,062.00 10,767.00 10,767.00 125.002202-4251 Contract Services/Gov't 43,062.00 -10,767.00 Total Fire Protection Fund 43,062.00 10,767.00 10,767.00 43,062.00 -10,767.00 125.00 199Page: 10/15/2019 CITY OF HERMOSA BEACH 200 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 RTI Undersea Cable190 Parks6101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 6101-5400 Equipment/Furniture 0.00 0.00 0.00 0.006101-5405 Equipment more than $5,000 0.00 0.00 Total Parks 0.00 0.00 0.00 0.00 0.00 0.00 200Page: 10/15/2019 CITY OF HERMOSA BEACH 201 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 RTI Undersea Cable190 8th Street Improvements8173 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8173-4200 Contract Services 0.00 0.00 0.00 0.008173-4201 Contract Serv/Private 0.00 0.00 Total 8th Street Improvements 0.00 0.00 0.00 0.00 0.00 0.00 201Page: 10/15/2019 CITY OF HERMOSA BEACH 202 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 RTI Undersea Cable190 Street Improvements Various Locations8174 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8174-4200 Contract Services 0.00 0.00 0.00 0.008174-4201 Contract Serv/Private 0.00 0.00 Total Street Improvements Various Locations 0.00 0.00 0.00 0.00 0.00 0.00 202Page: 10/15/2019 CITY OF HERMOSA BEACH 203 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 RTI Undersea Cable190 Street Improvement Various Locations8186 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8186-4200 Contract Services 0.00 0.00 0.00 0.008186-4201 Contract Serv/Private 0.00 0.00 Total Street Improvement Various Locations 0.00 0.00 0.00 0.00 0.00 0.00 203Page: 10/15/2019 CITY OF HERMOSA BEACH 204 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 RTI Undersea Cable190 Municipal Pier Structural Assess/Repair8629 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8629-4200 Contract Services 0.00 0.00 0.00 0.008629-4201 Contract Serv/Private 0.00 0.00 Total Municipal Pier Structural Assess /Repair 0.00 0.00 0.00 0.00 0.00 0.00 204Page: 10/15/2019 CITY OF HERMOSA BEACH 205 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 RTI Undersea Cable190 14Th. St. Beach Restroom Rehabilitation8631 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8631-4200 Contract Services 0.00 0.00 0.00 0.008631-4201 Contract Serv/Private 0.00 0.00 Total 14Th. St. Beach Restroom Rehabilitation 0.00 0.00 0.00 0.00 0.00 0.00 205Page: 10/15/2019 CITY OF HERMOSA BEACH 206 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 RTI Undersea Cable190 *** Title Not Found ***8695 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8695-4200 Contract Services 482,260.00 0.00 0.00 0.008695-4201 Contract Serv/Private 0.00 482,260.00 Total RTI Undersea Cable 482,260.00 0.00 0.00 0.00 482,260.00 0.00 206Page: 10/15/2019 CITY OF HERMOSA BEACH 207 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 RTI Tidelands191 Municipal Pier Structural Assess/Repair8629 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8629-4200 Contract Services 240,000.00 0.00 0.00 0.008629-4201 Contract Serv/Private 0.00 240,000.00 Total RTI Tidelands 240,000.00 0.00 0.00 0.00 240,000.00 0.00 207Page: 10/15/2019 CITY OF HERMOSA BEACH 208 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 2015 Lease Revenue Bonds201 Legal Settlements- E&B Resources1220 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1220-4200 Contract Services 0.00 0.00 0.00 0.001220-4201 Contract Serv/Private 0.00 0.00 Total Contract Services 0.00 0.00 0.00 0.00 0.00 0.00 1220-6700 Interest 310,212.00 0.00 0.00 0.001220-6701 Interest 0.00 310,212.00 Total Interest 310,212.00 0.00 0.00 0.00 310,212.00 0.00 1220-6800 Principal 480,000.00 0.00 0.00 0.001220-6801 Principal Payment 0.00 480,000.00 Total Principal 480,000.00 0.00 0.00 0.00 480,000.00 0.00 1220-6900 Lease Payments 0.00 0.00 0.00 0.001220-6901 Principal Payment 0.00 0.00 Total Lease Payments 0.00 0.00 0.00 0.00 0.00 0.00 Total 2015 Lease Revenue Bonds 790,212.00 0.00 0.00 0.00 790,212.00 0.00 208Page: 10/15/2019 CITY OF HERMOSA BEACH 209 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 City Manager1201 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1201-4200 Contract Services 0.00 0.00 0.00 0.001201-4201 Contract Serv/Private 0.00 0.00 Total Contract Services 0.00 0.00 0.00 0.00 0.00 0.00 1201-5400 Equipment/Furniture 0.00 0.00 0.00 0.001201-5405 Equipment more than $5,000 0.00 0.00 Total City Manager 0.00 0.00 0.00 0.00 0.00 0.00 209Page: 10/15/2019 CITY OF HERMOSA BEACH 210 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 Storm Drains3109 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3109-4200 Contract Services 0.00 0.00 0.00 0.003109-4201 Contract Serv/Private 0.00 0.00 Total Storm Drains 0.00 0.00 0.00 0.00 0.00 0.00 210Page: 10/15/2019 CITY OF HERMOSA BEACH 211 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 Public Works Administration4202 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4202-4200 Contract Services 0.00 0.00 0.00 0.004202-4201 Contract Serv/Private 0.00 0.00 Total Contract Services 0.00 0.00 0.00 0.00 0.00 0.00 4202-5400 Equipment/Furniture 0.00 0.00 0.00 0.004202-5405 Equipment more than $5,000 0.00 0.00 Total Public Works Administration 0.00 0.00 0.00 0.00 0.00 0.00 211Page: 10/15/2019 CITY OF HERMOSA BEACH 212 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 Pier Ave/Hermosa Ave to PCH8116 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8116-4200 Contract Services 0.00 0.00 0.00 0.008116-4201 Contract Serv/Private 0.00 0.00 Total Pier Ave/Hermosa Ave to PCH 0.00 0.00 0.00 0.00 0.00 0.00 212Page: 10/15/2019 CITY OF HERMOSA BEACH 213 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 Pier Avenue/PCH to Ardmore8129 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8129-4200 Contract Services 0.00 0.00 0.00 0.008129-4201 Contract Serv/Private 0.00 0.00 Total Pier Avenue/PCH to Ardmore 0.00 0.00 0.00 0.00 0.00 0.00 213Page: 10/15/2019 CITY OF HERMOSA BEACH 214 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 Gould Avenue Street Improvements8141 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8141-4200 Contract Services 0.00 0.00 0.00 0.008141-4201 Contract Serv/Private 0.00 0.00 Total Gould Avenue Street Improvements 0.00 0.00 0.00 0.00 0.00 0.00 214Page: 10/15/2019 CITY OF HERMOSA BEACH 215 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 PCH Mobility Improvement Project8143 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8143-4200 Contract Services 263,437.00 0.00 0.00 0.008143-4201 Contract Serv/Private 0.00 263,437.00 Total PCH Mobility Improvement Project 263,437.00 0.00 0.00 0.00 263,437.00 0.00 215Page: 10/15/2019 CITY OF HERMOSA BEACH 216 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 St Imprv/Hillcrest & Rhodes8159 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8159-4200 Contract Services 0.00 0.00 0.00 0.008159-4201 Contract Serv/Private 0.00 0.00 Total St Imprv/Hillcrest & Rhodes 0.00 0.00 0.00 0.00 0.00 0.00 216Page: 10/15/2019 CITY OF HERMOSA BEACH 217 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 PCH Traffic Improvements8160 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8160-4200 Contract Services 0.00 0.00 0.00 0.008160-4201 Contract Serv/Private 0.00 0.00 Total PCH Traffic Improvements 0.00 0.00 0.00 0.00 0.00 0.00 217Page: 10/15/2019 CITY OF HERMOSA BEACH 218 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 Green Ally and Beach Quality Improvement8162 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8162-4200 Contract Services 0.00 0.00 0.00 0.008162-4201 Contract Serv/Private 0.00 0.00 Total Green Ally and Beach Quality Improvement 0.00 0.00 0.00 0.00 0.00 0.00 218Page: 10/15/2019 CITY OF HERMOSA BEACH 219 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 8th Street Improvements8173 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8173-4200 Contract Services 308,438.00 53,489.60 53,489.60 88.898173-4201 Contract Serv/Private 220,686.40 34,262.00 Total 8th Street Improvements 308,438.00 53,489.60 53,489.60 220,686.40 34,262.00 88.89 219Page: 10/15/2019 CITY OF HERMOSA BEACH 220 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 Street Improvements Various Locations8174 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8174-4200 Contract Services 0.00 0.00 0.00 0.008174-4201 Contract Serv/Private 0.00 0.00 Total Street Improvements Various Locations 0.00 0.00 0.00 0.00 0.00 0.00 220Page: 10/15/2019 CITY OF HERMOSA BEACH 221 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 Street Improvement Various Locations8186 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8186-4200 Contract Services 0.00 0.00 0.00 0.008186-4201 Contract Serv/Private 0.00 0.00 Total Street Improvement Various Locations 0.00 0.00 0.00 0.00 0.00 0.00 221Page: 10/15/2019 CITY OF HERMOSA BEACH 222 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 Stamped Concrete Replacement -Strand8187 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8187-4200 Contract Services 0.00 0.00 0.00 0.008187-4201 Contract Serv/Private 0.00 0.00 Total Stamped Concrete Replacement -Strand 0.00 0.00 0.00 0.00 0.00 0.00 222Page: 10/15/2019 CITY OF HERMOSA BEACH 223 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 Strand Bikeway/Walkway Improvments- 35th8188 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8188-4200 Contract Services 0.00 0.00 0.00 0.008188-4201 Contract Serv/Private 0.00 0.00 Total Strand Bikeway/Walkway Improvments - 35th 0.00 0.00 0.00 0.00 0.00 0.00 223Page: 10/15/2019 CITY OF HERMOSA BEACH 224 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 St Improvements/Myrtle Area8189 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8189-4200 Contract Services 0.00 0.00 0.00 0.008189-4201 Contract Serv/Private 0.00 0.00 Total St Improvements/Myrtle Area 0.00 0.00 0.00 0.00 0.00 0.00 224Page: 10/15/2019 CITY OF HERMOSA BEACH 225 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 Sewer Improvements- Various Locations8402 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8402-4200 Contract Services 0.00 0.00 0.00 0.008402-4201 Contract Serv/Private 0.00 0.00 Total Sewer Improvements- Various Locations 0.00 0.00 0.00 0.00 0.00 0.00 225Page: 10/15/2019 CITY OF HERMOSA BEACH 226 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 Storm Drain Improvements- Various Locati8417 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8417-4200 Contract Services 80,000.00 0.00 0.00 0.008417-4201 Contract Serv/Private 0.00 80,000.00 Total Storm Drain Improvements- Various Locati 80,000.00 0.00 0.00 0.00 80,000.00 0.00 226Page: 10/15/2019 CITY OF HERMOSA BEACH 227 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 Greenbelt Root Barrier System8504 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8504-4200 Contract Services 0.00 0.00 0.00 0.008504-4201 Contract Serv/Private 0.00 0.00 Total Greenbelt Root Barrier System 0.00 0.00 0.00 0.00 0.00 0.00 227Page: 10/15/2019 CITY OF HERMOSA BEACH 228 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 Stormwater/Urban Run-Off Diversion Proj8542 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8542-4200 Contract Services 618,038.00 0.00 0.00 0.008542-4201 Contract Serv/Private 0.00 618,038.00 Total Stormwater/Urban Run-Off Diversion Proj 618,038.00 0.00 0.00 0.00 618,038.00 0.00 228Page: 10/15/2019 CITY OF HERMOSA BEACH 229 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 Feasibility. Greenbelt Path8544 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8544-4200 Contract Services 10,000.00 0.00 0.00 0.008544-4201 Contract Serv/Private 0.00 10,000.00 Total Feasibility. Greenbelt Path 10,000.00 0.00 0.00 0.00 10,000.00 0.00 229Page: 10/15/2019 CITY OF HERMOSA BEACH 230 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 Citywide Park Improvements8546 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8546-4200 Contract Services 0.00 0.00 0.00 0.008546-4201 Contract Serv/Private 0.00 0.00 Total Citywide Park Improvements 0.00 0.00 0.00 0.00 0.00 0.00 230Page: 10/15/2019 CITY OF HERMOSA BEACH 231 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 Pkg Lot Paving-75-14Th St8605 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8605-4200 Contract Services 0.00 0.00 0.00 0.008605-4201 Contract Serv/Private 0.00 0.00 Total Pkg Lot Paving-75-14Th St 0.00 0.00 0.00 0.00 0.00 0.00 231Page: 10/15/2019 CITY OF HERMOSA BEACH 232 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 Pub Works Yard Relocation8608 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8608-4200 Contract Services 60,000.00 0.00 0.00 0.008608-4201 Contract Serv/Private 0.00 60,000.00 Total Pub Works Yard Relocation 60,000.00 0.00 0.00 0.00 60,000.00 0.00 232Page: 10/15/2019 CITY OF HERMOSA BEACH 233 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 Downtown Strategic Plan Implementation8609 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8609-4200 Contract Services 559,055.00 47,015.50 47,015.50 9.608609-4201 Contract Serv/Private 6,664.28 505,375.22 Total Downtown Strategic Plan Implementation 559,055.00 47,015.50 47,015.50 6,664.28 505,375.22 9.60 233Page: 10/15/2019 CITY OF HERMOSA BEACH 234 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 City Hall Replacement8611 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8611-4200 Contract Services 0.00 0.00 0.00 0.008611-4201 Contract Serv/Private 0.00 0.00 Total City Hall Replacement 0.00 0.00 0.00 0.00 0.00 0.00 234Page: 10/15/2019 CITY OF HERMOSA BEACH 235 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 Police Facilities Improvements8614 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8614-4200 Contract Services 0.00 0.00 0.00 0.008614-4201 Contract Serv/Private 4,387.88 -4,387.88 Total Police Facilities Improvements 0.00 0.00 0.00 4,387.88 -4,387.88 0.00 235Page: 10/15/2019 CITY OF HERMOSA BEACH 236 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 New Corporate Yard Facility8615 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8615-4200 Contract Services 1,303,930.00 0.00 0.00 0.008615-4201 Contract Serv/Private 0.00 1,303,930.00 Total New Corporate Yard Facility 1,303,930.00 0.00 0.00 0.00 1,303,930.00 0.00 236Page: 10/15/2019 CITY OF HERMOSA BEACH 237 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 Police Building Replacement8618 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8618-4200 Contract Services 0.00 0.00 0.00 0.008618-4201 Contract Serv/Private 0.00 0.00 Total Police Building Replacement 0.00 0.00 0.00 0.00 0.00 0.00 237Page: 10/15/2019 CITY OF HERMOSA BEACH 238 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 Fire Department Tower Demolition8632 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8632-4200 Contract Services 0.00 0.00 0.00 0.008632-4201 Contract Serv/Private 0.00 0.00 Total Fire Department Tower Demolition 0.00 0.00 0.00 0.00 0.00 0.00 238Page: 10/15/2019 CITY OF HERMOSA BEACH 239 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 *** Title Not Found ***8646 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8646-4200 Contract Services 0.00 0.00 0.00 0.008646-4201 Contract Serv/Private 0.00 0.00 Total *** Title Not Found *** 0.00 0.00 0.00 0.00 0.00 0.00 239Page: 10/15/2019 CITY OF HERMOSA BEACH 240 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 Community Center Gen Improv- Phase III8650 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8650-4200 Contract Services 0.00 0.00 0.00 0.008650-4201 Contract Serv/Private 0.00 0.00 Total Community Center Gen Improv- Phase III 0.00 0.00 0.00 0.00 0.00 0.00 240Page: 10/15/2019 CITY OF HERMOSA BEACH 241 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 Lawn Bowling Lighting8657 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8657-4200 Contract Services 0.00 0.00 0.00 0.008657-4201 Contract Serv/Private 0.00 0.00 Total Lawn Bowling Lighting 0.00 0.00 0.00 0.00 0.00 0.00 241Page: 10/15/2019 CITY OF HERMOSA BEACH 242 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 Municipal Pier Electrical Repairs8660 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8660-4200 Contract Services 259,711.00 0.00 0.00 0.008660-4201 Contract Serv/Private 0.00 259,711.00 Total Municipal Pier Electrical Repairs 259,711.00 0.00 0.00 0.00 259,711.00 0.00 242Page: 10/15/2019 CITY OF HERMOSA BEACH 243 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 City Fac. Condition Assessm.& Asbesto Rp8664 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8664-4200 Contract Services 0.00 0.00 0.00 0.008664-4201 Contract Serv/Private 0.00 0.00 Total City Fac. Condition Assessm.& Asbesto Rp 0.00 0.00 0.00 0.00 0.00 0.00 243Page: 10/15/2019 CITY OF HERMOSA BEACH 244 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 City Park Restroom Renovations8669 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8669-4200 Contract Services 1,300,000.00 0.00 0.00 0.008669-4201 Contract Serv/Private 0.00 1,300,000.00 Total City Park Restroom Renovations 1,300,000.00 0.00 0.00 0.00 1,300,000.00 0.00 244Page: 10/15/2019 CITY OF HERMOSA BEACH 245 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 Tree Well Grates8670 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8670-4200 Contract Services 0.00 0.00 0.00 0.008670-4201 Contract Serv/Private 0.00 0.00 Total Tree Well Grates 0.00 0.00 0.00 0.00 0.00 0.00 245Page: 10/15/2019 CITY OF HERMOSA BEACH 246 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 Clark Field Restrooms8671 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8671-4200 Contract Services 0.00 0.00 0.00 0.008671-4201 Contract Serv/Private 0.00 0.00 Total Clark Field Restrooms 0.00 0.00 0.00 0.00 0.00 0.00 246Page: 10/15/2019 CITY OF HERMOSA BEACH 247 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 Breakroom Improvements City Hall/Yard8673 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8673-4200 Contract Services 0.00 0.00 0.00 0.008673-4201 Contract Serv/Private 0.00 0.00 Total Breakroom Improvements City Hall/Yard 0.00 0.00 0.00 0.00 0.00 0.00 247Page: 10/15/2019 CITY OF HERMOSA BEACH 248 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 Pier Plaza Lamp Post Replacement8675 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8675-4200 Contract Services 0.00 0.00 0.00 0.008675-4201 Contract Serv/Private 0.00 0.00 Total Pier Plaza Lamp Post Replacement 0.00 0.00 0.00 0.00 0.00 0.00 248Page: 10/15/2019 CITY OF HERMOSA BEACH 249 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 South Park Restroom Renovations8677 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8677-4200 Contract Services 0.00 0.00 0.00 0.008677-4201 Contract Serv/Private 0.00 0.00 Total South Park Restroom Renovations 0.00 0.00 0.00 0.00 0.00 0.00 249Page: 10/15/2019 CITY OF HERMOSA BEACH 250 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 CNG Slow-Fill Station8680 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8680-4200 Contract Services 0.00 0.00 0.00 0.008680-4201 Contract Serv/Private 0.00 0.00 Total CNG Slow-Fill Station 0.00 0.00 0.00 0.00 0.00 0.00 250Page: 10/15/2019 CITY OF HERMOSA BEACH 251 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 Facilities for Opportunities Study/Imp8681 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8681-4200 Contract Services 0.00 0.00 0.00 0.008681-4201 Contract Serv/Private 0.00 0.00 Total Facilities for Opportunities Study/Imp 0.00 0.00 0.00 0.00 0.00 0.00 251Page: 10/15/2019 CITY OF HERMOSA BEACH 252 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 Electrical Vehicle & Bicycle Transportat8682 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8682-4200 Contract Services 47,186.00 0.00 0.00 0.008682-4201 Contract Serv/Private 0.00 47,186.00 Total Electrical Vehicle & Bicycle Transportat 47,186.00 0.00 0.00 0.00 47,186.00 0.00 252Page: 10/15/2019 CITY OF HERMOSA BEACH 253 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 Bard Street Closure8683 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8683-4200 Contract Services 0.00 0.00 0.00 0.008683-4201 Contract Serv/Private 0.00 0.00 Total Bard Street Closure 0.00 0.00 0.00 0.00 0.00 0.00 253Page: 10/15/2019 CITY OF HERMOSA BEACH 254 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 Emergency Op Center Renovations8684 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8684-4200 Contract Services 193,500.00 0.00 0.00 0.008684-4201 Contract Serv/Private 0.00 193,500.00 Total Emergency Op Center Renovations 193,500.00 0.00 0.00 0.00 193,500.00 0.00 254Page: 10/15/2019 CITY OF HERMOSA BEACH 255 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 Police Dept Report Writing Room8686 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8686-4200 Contract Services 0.00 0.00 0.00 0.008686-4201 Contract Serv/Private 0.00 0.00 Total Police Dept Report Writing Room 0.00 0.00 0.00 0.00 0.00 0.00 255Page: 10/15/2019 CITY OF HERMOSA BEACH 256 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 Police Department Records & Jail Upgrade8688 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8688-4200 Contract Services 0.00 0.00 0.00 0.008688-4201 Contract Serv/Private 0.00 0.00 Total Police Department Records & Jail Upgrade 0.00 0.00 0.00 0.00 0.00 0.00 256Page: 10/15/2019 CITY OF HERMOSA BEACH 257 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 Clark Building Renovations8689 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8689-4200 Contract Services 423,554.00 0.00 0.00 0.008689-4201 Contract Serv/Private 0.00 423,554.00 Total Clark Building Renovations 423,554.00 0.00 0.00 0.00 423,554.00 0.00 257Page: 10/15/2019 CITY OF HERMOSA BEACH 258 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 Community Theater Needs Assessment8693 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8693-4200 Contract Services 30,000.00 0.00 0.00 0.008693-4201 Contract Serv/Private 0.00 30,000.00 Total Community Theater Needs Assessment 30,000.00 0.00 0.00 0.00 30,000.00 0.00 258Page: 10/15/2019 CITY OF HERMOSA BEACH 259 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 *** Title Not Found ***8694 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8694-4200 Contract Services 40,000.00 0.00 0.00 0.008694-4201 Contract Serv/Private 0.00 40,000.00 Total *** Title Not Found *** 40,000.00 0.00 0.00 0.00 40,000.00 0.00 259Page: 10/15/2019 CITY OF HERMOSA BEACH 260 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 *** Title Not Found ***8695 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8695-4200 Contract Services 150,000.00 0.00 0.00 0.008695-4201 Contract Serv/Private 0.00 150,000.00 Total *** Title Not Found *** 150,000.00 0.00 0.00 0.00 150,000.00 0.00 260Page: 10/15/2019 CITY OF HERMOSA BEACH 261 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 *** Title Not Found ***8696 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8696-4200 Contract Services 33,000.00 0.00 0.00 0.008696-4201 Contract Serv/Private 0.00 33,000.00 Total *** Title Not Found *** 33,000.00 0.00 0.00 0.00 33,000.00 0.00 261Page: 10/15/2019 CITY OF HERMOSA BEACH 262 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 *** Title Not Found ***8698 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8698-4200 Contract Services 0.00 0.00 0.00 0.008698-4201 Contract Serv/Private 0.00 0.00 Total *** Title Not Found *** 0.00 0.00 0.00 0.00 0.00 0.00 262Page: 10/15/2019 CITY OF HERMOSA BEACH 263 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Capital Improvement Fund301 *** Title Not Found ***8699 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8699-4200 Contract Services 0.00 0.00 0.00 0.008699-4201 Contract Serv/Private 33,077.00 -33,077.00 Total *** Title Not Found *** 0.00 0.00 0.00 33,077.00 -33,077.00 0.00 Total Capital Improvement Fund 5,679,849.00 100,505.10 100,505.10 264,815.56 5,314,528.34 6.43 263Page: 10/15/2019 CITY OF HERMOSA BEACH 264 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Insurance Fund705 City Attorney Litigation1133 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1133-4200 Contract Services 130,000.00 0.00 0.00 0.001133-4201 Contract Serv/Private 0.00 130,000.00 Total City Attorney Litigation 130,000.00 0.00 0.00 0.00 130,000.00 0.00 264Page: 10/15/2019 CITY OF HERMOSA BEACH 265 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Insurance Fund705 Liability Insurance1209 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1209-4100 Personal Services 42,271.00 6,757.95 6,757.95 15.991209-4102 Regular Salaries 0.00 35,513.05 166.00 0.00 0.00 0.001209-4111 Accrual Cash In 0.00 166.00 14,734.00 597.79 597.79 4.061209-4180 Retirement 0.00 14,136.21 7,978.00 1,295.78 1,295.78 16.241209-4188 Employee Benefits 0.00 6,682.22 648.00 103.93 103.93 16.041209-4189 Medicare Benefits 0.00 544.07 Total Personal Services 65,797.00 8,755.45 8,755.45 0.00 57,041.55 13.31 1209-4200 Contract Services 752,454.00 664,426.47 664,426.47 90.241209-4201 Contract Serv/Private 14,600.00 73,427.53 Total Contract Services 752,454.00 664,426.47 664,426.47 14,600.00 73,427.53 90.24 1209-4300 Materials/Supplies/Other 0.00 0.00 0.00 0.001209-4305 Office Oper Supplies 0.00 0.00 0.00 0.00 0.00 0.001209-4315 Membership 0.00 0.00 0.00 0.00 0.00 0.001209-4317 Conference/Training 0.00 0.00 400,000.00 19,283.39 19,283.39 4.821209-4324 Claims/Settlements 0.00 380,716.61 Total Materials/Supplies/Other 400,000.00 19,283.39 19,283.39 0.00 380,716.61 4.82 Total Liability Insurance 1,218,251.00 692,465.31 692,465.31 14,600.00 511,185.69 58.04 265Page: 10/15/2019 CITY OF HERMOSA BEACH 266 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Insurance Fund705 Auto/Property/Bonds1210 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1210-4200 Contract Services 70,681.00 45,635.00 45,635.00 64.561210-4201 Contract Serv/Private 0.00 25,046.00 Total Contract Services 70,681.00 45,635.00 45,635.00 0.00 25,046.00 64.56 1210-4300 Materials/Supplies/Other 10,000.00 0.00 0.00 0.001210-4324 Claims/Settlements 0.00 10,000.00 Total Materials/Supplies/Other 10,000.00 0.00 0.00 0.00 10,000.00 0.00 Total Auto/Property/Bonds 80,681.00 45,635.00 45,635.00 0.00 35,046.00 56.56 266Page: 10/15/2019 CITY OF HERMOSA BEACH 267 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Insurance Fund705 Unemployment1215 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1215-4100 Personal Services 10,000.00 0.00 0.00 0.001215-4186 Unemployment Claims 0.00 10,000.00 Total Unemployment 10,000.00 0.00 0.00 0.00 10,000.00 0.00 267Page: 10/15/2019 CITY OF HERMOSA BEACH 268 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Insurance Fund705 Workers' Compensation1217 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1217-4100 Personal Services 42,271.00 6,758.01 6,758.01 15.991217-4102 Regular Salaries 0.00 35,512.99 166.00 0.00 0.00 0.001217-4111 Accrual Cash In 0.00 166.00 14,735.00 597.86 597.86 4.061217-4180 Retirement 0.00 14,137.14 7,978.00 1,295.77 1,295.77 16.241217-4188 Employee Benefits 0.00 6,682.23 648.00 103.89 103.89 16.031217-4189 Medicare Benefits 0.00 544.11 Total Personal Services 65,798.00 8,755.53 8,755.53 0.00 57,042.47 13.31 1217-4200 Contract Services 350,530.00 280,955.00 280,955.00 80.151217-4201 Contract Serv/Private 0.00 69,575.00 0.00 0.00 0.00 0.001217-4251 Contract Service/Govt 0.00 0.00 Total Contract Services 350,530.00 280,955.00 280,955.00 0.00 69,575.00 80.15 1217-4300 Materials/Supplies/Other 100.00 1.80 1.80 1.801217-4305 Office Oper Supplies 0.00 98.20 1,000.00 0.00 0.00 0.001217-4317 Conference/Training 0.00 1,000.00 981,000.00 75,861.64 75,861.64 7.731217-4324 Claims/Settlements 0.00 905,138.36 Total Materials/Supplies/Other 982,100.00 75,863.44 75,863.44 0.00 906,236.56 7.72 Total Workers' Compensation 1,398,428.00 365,573.97 365,573.97 0.00 1,032,854.03 26.14 268Page: 10/15/2019 CITY OF HERMOSA BEACH 269 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Insurance Fund705 Interfund Transfers Out1299 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1299-4300 Materials/Supplies/Other 0.00 0.00 0.00 0.001299-4399 Operating Transfers Out 0.00 0.00 Total Interfund Transfers Out 0.00 0.00 0.00 0.00 0.00 0.00 Total Insurance Fund 2,837,360.00 1,103,674.28 1,103,674.28 14,600.00 1,719,085.72 39.41 269Page: 10/15/2019 CITY OF HERMOSA BEACH 270 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Equipment Replacement Fund715 City Council1101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1101-4900 Depreciation 0.00 0.00 0.00 0.001101-4901 Depreciation/Mach/Equipment 0.00 0.00 0.00 0.00 0.00 0.001101-4903 Depreciation/Bldgs 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 1101-5400 Equipment/Furniture 0.00 0.00 0.00 0.001101-5402 Equip-More Than $1,000 0.00 0.00 Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 1101-5600 Buildings/Improvements 0.00 0.00 0.00 0.001101-5601 Buildings 0.00 0.00 Total City Council 0.00 0.00 0.00 0.00 0.00 0.00 270Page: 10/15/2019 CITY OF HERMOSA BEACH 271 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Equipment Replacement Fund715 City Clerk1121 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1121-5400 Equipment/Furniture 0.00 0.00 0.00 0.001121-5401 Equip-Less Than $1,000 0.00 0.00 Total City Clerk 0.00 0.00 0.00 0.00 0.00 0.00 271Page: 10/15/2019 CITY OF HERMOSA BEACH 272 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Equipment Replacement Fund715 City Treasurer1141 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1141-5400 Equipment/Furniture 0.00 0.00 0.00 0.001141-5401 Equip-Less Than $1,000 0.00 0.00 Total City Treasurer 0.00 0.00 0.00 0.00 0.00 0.00 272Page: 10/15/2019 CITY OF HERMOSA BEACH 273 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Equipment Replacement Fund715 City Manager1201 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1201-4200 Contract Services 10,000.00 0.00 0.00 52.331201-4201 Contract Serv/Private 5,233.17 4,766.83 Total Contract Services 10,000.00 0.00 0.00 5,233.17 4,766.83 52.33 1201-5400 Equipment/Furniture 1,957.00 0.00 0.00 0.001201-5401 Equip-Less Than $1,000 0.00 1,957.00 0.00 0.00 0.00 0.001201-5403 Vehicles 0.00 0.00 Total Equipment/Furniture 1,957.00 0.00 0.00 0.00 1,957.00 0.00 Total City Manager 11,957.00 0.00 0.00 5,233.17 6,723.83 43.77 273Page: 10/15/2019 CITY OF HERMOSA BEACH 274 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Equipment Replacement Fund715 Finance Administration1202 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1202-5400 Equipment/Furniture 625.00 0.00 0.00 0.001202-5402 Equip-More Than $1,000 0.00 625.00 Total Finance Administration 625.00 0.00 0.00 0.00 625.00 0.00 274Page: 10/15/2019 CITY OF HERMOSA BEACH 275 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Equipment Replacement Fund715 Human Resources1203 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1203-5400 Equipment/Furniture 0.00 0.00 0.00 0.001203-5401 Equip-Less Than $1,000 0.00 0.00 Total Human Resources 0.00 0.00 0.00 0.00 0.00 0.00 275Page: 10/15/2019 CITY OF HERMOSA BEACH 276 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Equipment Replacement Fund715 Finance Cashier1204 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1204-4200 Contract Services 0.00 0.00 0.00 0.001204-4201 Contract Serv/Private 0.00 0.00 Total Contract Services 0.00 0.00 0.00 0.00 0.00 0.00 1204-5400 Equipment/Furniture 2,543.00 0.00 0.00 0.001204-5401 Equip-Less Than $1,000 0.00 2,543.00 Total Finance Cashier 2,543.00 0.00 0.00 0.00 2,543.00 0.00 276Page: 10/15/2019 CITY OF HERMOSA BEACH 277 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Equipment Replacement Fund715 Information Technology1206 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1206-4200 Contract Services 599,806.00 70,842.62 70,842.62 16.191206-4201 Contract Serv/Private 26,259.11 502,704.27 Total Contract Services 599,806.00 70,842.62 70,842.62 26,259.11 502,704.27 16.19 1206-4300 Materials/Supplies/Other 35,000.00 4,899.30 4,899.30 14.001206-4304 Telephone 0.00 30,100.70 15,000.00 1,268.26 1,268.26 8.461206-4305 Office Oper Supplies 0.00 13,731.74 78.00 7.00 7.00 8.971206-4396 Insurance User Charges 0.00 71.00 Total Materials/Supplies/Other 50,078.00 6,174.56 6,174.56 0.00 43,903.44 12.33 1206-4900 Depreciation 69,862.00 0.00 0.00 0.001206-4901 Depreciation/Mach/Equipment 0.00 69,862.00 Total Depreciation 69,862.00 0.00 0.00 0.00 69,862.00 0.00 1206-5400 Equipment/Furniture 6,160.00 6,494.31 6,494.31 105.431206-5401 Equip-Less Than $1,000 0.00 -334.31 9,626.00 0.00 0.00 26.621206-5402 Equip-More Than $1,000 2,562.31 7,063.69 11,249.00 0.00 0.00 0.001206-5405 Equipment more than $5,000 0.00 11,249.00 Total Equipment/Furniture 27,035.00 6,494.31 6,494.31 2,562.31 17,978.38 33.50 Total Information Technology 746,781.00 83,511.49 83,511.49 28,821.42 634,448.09 15.04 277Page: 10/15/2019 CITY OF HERMOSA BEACH 278 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Equipment Replacement Fund715 General Appropriations1208 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1208-4200 Contract Services 12,000.00 0.00 0.00 34.881208-4201 Contract Serv/Private 4,185.00 7,815.00 Total Contract Services 12,000.00 0.00 0.00 4,185.00 7,815.00 34.88 1208-4900 Depreciation 6,956.00 0.00 0.00 0.001208-4901 Depreciation/Mach/Equipment 0.00 6,956.00 Total Depreciation 6,956.00 0.00 0.00 0.00 6,956.00 0.00 1208-5400 Equipment/Furniture 0.00 0.00 0.00 0.001208-5401 Equip-Less Than $1,000 0.00 0.00 0.00 0.00 0.00 0.001208-5402 Equip-More Than $1,000 0.00 0.00 0.00 0.00 0.00 0.001208-5405 Equipment more than $5,000 0.00 0.00 Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 Total General Appropriations 18,956.00 0.00 0.00 4,185.00 14,771.00 22.08 278Page: 10/15/2019 CITY OF HERMOSA BEACH 279 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Equipment Replacement Fund715 Police2101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2101-4200 Contract Services 37,008.00 13,501.44 13,501.44 73.422101-4201 Contract Serv/Private 13,669.25 9,837.31 Total Contract Services 37,008.00 13,501.44 13,501.44 13,669.25 9,837.31 73.42 2101-4300 Materials/Supplies/Other 81,402.00 0.00 0.00 1.142101-4310 Motor Fuels And Lubes 930.07 80,471.93 50,418.00 2,374.79 2,374.79 11.892101-4311 Auto Maintenance 3,620.80 44,422.41 0.00 0.00 0.00 0.002101-4350 Safety Gear 0.00 0.00 Total Materials/Supplies/Other 131,820.00 2,374.79 2,374.79 4,550.87 124,894.34 5.25 2101-4900 Depreciation 82,821.00 0.00 0.00 0.002101-4901 Depreciation/Mach/Equipment 0.00 82,821.00 125,932.00 0.00 0.00 0.002101-4902 Depreciation/Vehicles 0.00 125,932.00 Total Depreciation 208,753.00 0.00 0.00 0.00 208,753.00 0.00 2101-5400 Equipment/Furniture 924.00 0.00 0.00 0.002101-5401 Equip-Less Than $1,000 0.00 924.00 0.00 0.00 0.00 0.002101-5402 Equip-More Than $1,000 0.00 0.00 201,418.00 64,318.14 64,318.14 61.402101-5403 Vehicles 59,358.18 77,741.68 0.00 0.00 0.00 0.002101-5405 Equipment more than $5,000 3,603.80 -3,603.80 Total Equipment/Furniture 202,342.00 64,318.14 64,318.14 62,961.98 75,061.88 62.90 2101-5600 Buildings/Improvements 0.00 0.00 0.00 0.002101-5601 Buildings 0.00 0.00 Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total Police 579,923.00 80,194.37 80,194.37 81,182.10 418,546.53 27.83 279Page: 10/15/2019 CITY OF HERMOSA BEACH 280 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Equipment Replacement Fund715 Fire2201 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2201-4200 Contract Services 0.00 0.00 0.00 0.002201-4201 Contract Serv/Private 0.00 0.00 Total Contract Services 0.00 0.00 0.00 0.00 0.00 0.00 2201-4300 Materials/Supplies/Other 0.00 0.00 0.00 0.002201-4310 Motor Fuels And Lubes 0.00 0.00 0.00 0.00 0.00 0.002201-4311 Auto Maintenance 0.00 0.00 Total Materials/Supplies/Other 0.00 0.00 0.00 0.00 0.00 0.00 2201-4900 Depreciation 0.00 0.00 0.00 0.002201-4901 Depreciation/Mach/Equipment 0.00 0.00 0.00 0.00 0.00 0.002201-4902 Depreciation/Vehicles 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 2201-5400 Equipment/Furniture 0.00 0.00 0.00 0.002201-5402 Equip-More Than $1,000 0.00 0.00 0.00 0.00 0.00 0.002201-5403 Vehicles 0.00 0.00 0.00 0.00 0.00 0.002201-5405 Equipment more than $5,000 0.00 0.00 Total Fire 0.00 0.00 0.00 0.00 0.00 0.00 280Page: 10/15/2019 CITY OF HERMOSA BEACH 281 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Equipment Replacement Fund715 Fire Protection2202 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2202-4300 Materials/Supplies/Other 0.00 0.00 0.00 0.002202-4310 Motor Fuels And Lubes 0.00 0.00 Total Fire Protection 0.00 0.00 0.00 0.00 0.00 0.00 281Page: 10/15/2019 CITY OF HERMOSA BEACH 282 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Equipment Replacement Fund715 Lighting/Landscaping/Medians2601 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2601-4200 Contract Services 7,200.00 3,073.17 3,073.17 42.682601-4201 Contract Serv/Private 0.00 4,126.83 Total Contract Services 7,200.00 3,073.17 3,073.17 0.00 4,126.83 42.68 2601-4300 Materials/Supplies/Other 3,723.00 40.83 40.83 1.102601-4310 Motor Fuels And Lubes 0.00 3,682.17 1,300.00 79.31 79.31 6.102601-4311 Auto Maintenance 0.00 1,220.69 Total Materials/Supplies/Other 5,023.00 120.14 120.14 0.00 4,902.86 2.39 2601-4900 Depreciation 7,942.00 0.00 0.00 0.002601-4901 Depreciation/Mach/Equipment 0.00 7,942.00 11,036.00 0.00 0.00 0.002601-4902 Depreciation/Vehicles 0.00 11,036.00 Total Depreciation 18,978.00 0.00 0.00 0.00 18,978.00 0.00 2601-5400 Equipment/Furniture 0.00 0.00 0.00 0.002601-5402 Equip-More Than $1,000 0.00 0.00 0.00 0.00 0.00 0.002601-5403 Vehicles 0.00 0.00 Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 Total Lighting/Landscaping/Medians 31,201.00 3,193.31 3,193.31 0.00 28,007.69 10.23 282Page: 10/15/2019 CITY OF HERMOSA BEACH 283 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Equipment Replacement Fund715 Sewers/Storm Drains3102 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3102-4200 Contract Services 0.00 0.00 0.00 0.003102-4201 Contract Serv/Private 0.00 0.00 Total Contract Services 0.00 0.00 0.00 0.00 0.00 0.00 3102-4300 Materials/Supplies/Other 1,000.00 0.00 0.00 0.003102-4309 Maintenance Materials 0.00 1,000.00 4,500.00 0.00 0.00 0.003102-4310 Motor Fuels And Lubes 0.00 4,500.00 1,500.00 112.77 112.77 7.523102-4311 Auto Maintenance 0.00 1,387.23 Total Materials/Supplies/Other 7,000.00 112.77 112.77 0.00 6,887.23 1.61 3102-4900 Depreciation 14,052.00 0.00 0.00 0.003102-4901 Depreciation/Mach/Equipment 0.00 14,052.00 6,391.00 0.00 0.00 0.003102-4902 Depreciation/Vehicles 0.00 6,391.00 Total Depreciation 20,443.00 0.00 0.00 0.00 20,443.00 0.00 3102-5400 Equipment/Furniture 0.00 0.00 0.00 0.003102-5402 Equip-More Than $1,000 0.00 0.00 0.00 0.00 0.00 0.003102-5403 Vehicles 0.00 0.00 Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 Total Sewers/Storm Drains 27,443.00 112.77 112.77 0.00 27,330.23 0.41 283Page: 10/15/2019 CITY OF HERMOSA BEACH 284 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Equipment Replacement Fund715 Street Maint/Traffic Safety3104 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3104-4300 Materials/Supplies/Other 7,520.00 40.06 40.06 0.533104-4310 Motor Fuels And Lubes 0.00 7,479.94 5,977.00 167.54 167.54 8.133104-4311 Auto Maintenance 318.42 5,491.04 Total Materials/Supplies/Other 13,497.00 207.60 207.60 318.42 12,970.98 3.90 3104-4900 Depreciation 12,461.00 0.00 0.00 0.003104-4901 Depreciation/Mach/Equipment 0.00 12,461.00 6,289.00 0.00 0.00 0.003104-4902 Depreciation/Vehicles 0.00 6,289.00 Total Depreciation 18,750.00 0.00 0.00 0.00 18,750.00 0.00 3104-5400 Equipment/Furniture 0.00 0.00 0.00 0.003104-5402 Equip-More Than $1,000 0.00 0.00 0.00 0.00 0.00 0.003104-5403 Vehicles 0.00 0.00 0.00 0.00 0.00 0.003104-5405 Equipment more than $5,000 0.00 0.00 Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 Total Street Maint/Traffic Safety 32,247.00 207.60 207.60 318.42 31,720.98 1.63 284Page: 10/15/2019 CITY OF HERMOSA BEACH 285 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Equipment Replacement Fund715 Storm Drains3109 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3109-4200 Contract Services 7,000.00 0.00 0.00 0.003109-4201 Contract Serv/Private 0.00 7,000.00 Total Contract Services 7,000.00 0.00 0.00 0.00 7,000.00 0.00 3109-4300 Materials/Supplies/Other 600.00 0.00 0.00 0.003109-4309 Maintenance Materials 0.00 600.00 6,000.00 31.04 31.04 0.523109-4310 Motor Fuels And Lubes 0.00 5,968.96 1,430.00 0.00 0.00 0.003109-4311 Auto Maintenance 0.00 1,430.00 Total Materials/Supplies/Other 8,030.00 31.04 31.04 0.00 7,998.96 0.39 3109-4900 Depreciation 0.00 0.00 0.00 0.003109-4901 Depreciation/Mach/Equipment 0.00 0.00 0.00 0.00 0.00 0.003109-4902 Depreciation/Vehicles 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 3109-5400 Equipment/Furniture 0.00 0.00 0.00 0.003109-5402 Equip-More Than $1,000 0.00 0.00 0.00 0.00 0.00 0.003109-5403 Vehicles 0.00 0.00 Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 Total Storm Drains 15,030.00 31.04 31.04 0.00 14,998.96 0.21 285Page: 10/15/2019 CITY OF HERMOSA BEACH 286 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Equipment Replacement Fund715 Downtown Enhancement3301 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3301-5400 Equipment/Furniture 0.00 0.00 0.00 0.003301-5405 Equipment more than $5,000 0.00 0.00 Total Downtown Enhancement 0.00 0.00 0.00 0.00 0.00 0.00 286Page: 10/15/2019 CITY OF HERMOSA BEACH 287 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Equipment Replacement Fund715 Community Services3302 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3302-4200 Contract Services 0.00 0.00 0.00 0.003302-4201 Contract Serv/Private 0.00 0.00 Total Contract Services 0.00 0.00 0.00 0.00 0.00 0.00 3302-4300 Materials/Supplies/Other 20,000.00 0.00 0.00 0.003302-4310 Motor Fuels And Lubes 0.00 20,000.00 8,000.00 117.97 117.97 1.473302-4311 Auto Maintenance 0.00 7,882.03 Total Materials/Supplies/Other 28,000.00 117.97 117.97 0.00 27,882.03 0.42 3302-4900 Depreciation 12,604.00 0.00 0.00 0.003302-4901 Depreciation/Mach/Equipment 0.00 12,604.00 26,289.00 0.00 0.00 0.003302-4902 Depreciation/Vehicles 0.00 26,289.00 Total Depreciation 38,893.00 0.00 0.00 0.00 38,893.00 0.00 3302-5400 Equipment/Furniture 56,034.00 0.00 0.00 0.003302-5401 Equip-Less Than $1,000 0.00 56,034.00 0.00 0.00 0.00 0.003302-5402 Equip-More Than $1,000 0.00 0.00 0.00 33,544.21 33,544.21 0.003302-5403 Vehicles 4,017.89 -37,562.10 0.00 0.00 0.00 0.003302-5405 Equipment more than $5,000 0.00 0.00 Total Equipment/Furniture 56,034.00 33,544.21 33,544.21 4,017.89 18,471.90 67.03 Total Community Services 122,927.00 33,662.18 33,662.18 4,017.89 85,246.93 30.65 287Page: 10/15/2019 CITY OF HERMOSA BEACH 288 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Equipment Replacement Fund715 Community Dev/Planning4101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4101-5400 Equipment/Furniture 765.00 0.00 0.00 0.004101-5401 Equip-Less Than $1,000 0.00 765.00 8,000.00 0.00 0.00 0.004101-5402 Equip-More Than $1,000 0.00 8,000.00 Total Community Dev/Planning 8,765.00 0.00 0.00 0.00 8,765.00 0.00 288Page: 10/15/2019 CITY OF HERMOSA BEACH 289 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Equipment Replacement Fund715 Community Dev/Building4201 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4201-4200 Contract Services 0.00 31,200.12 31,200.12 0.004201-4201 Contract Serv/Private 31,200.12 -62,400.24 Total Contract Services 0.00 31,200.12 31,200.12 31,200.12 -62,400.24 0.00 4201-4300 Materials/Supplies/Other 1,320.00 0.00 0.00 0.004201-4310 Motor Fuels And Lubes 0.00 1,320.00 1,670.00 0.00 0.00 0.004201-4311 Auto Maintenance 0.00 1,670.00 Total Materials/Supplies/Other 2,990.00 0.00 0.00 0.00 2,990.00 0.00 4201-4900 Depreciation 3,321.00 0.00 0.00 0.004201-4902 Depreciation/Vehicles 0.00 3,321.00 Total Depreciation 3,321.00 0.00 0.00 0.00 3,321.00 0.00 4201-5400 Equipment/Furniture 39,000.00 0.00 0.00 0.004201-5401 Equip-Less Than $1,000 0.00 39,000.00 8,000.00 0.00 0.00 0.004201-5402 Equip-More Than $1,000 0.00 8,000.00 0.00 0.00 0.00 0.004201-5403 Vehicles 0.00 0.00 Total Equipment/Furniture 47,000.00 0.00 0.00 0.00 47,000.00 0.00 Total Community Dev/Building 53,311.00 31,200.12 31,200.12 31,200.12 -9,089.24 117.05 289Page: 10/15/2019 CITY OF HERMOSA BEACH 290 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Equipment Replacement Fund715 Public Works Administration4202 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4202-4200 Contract Services 8,331.00 0.00 0.00 0.004202-4201 Contract Serv/Private 0.00 8,331.00 0.00 0.00 0.00 0.004202-4251 Contract Services/Gov't 0.00 0.00 Total Contract Services 8,331.00 0.00 0.00 0.00 8,331.00 0.00 4202-4300 Materials/Supplies/Other 1,877.00 0.00 0.00 0.004202-4310 Motor Fuels And Lubes 0.00 1,877.00 2,200.00 0.00 0.00 0.004202-4311 Auto Maintenance 0.00 2,200.00 Total Materials/Supplies/Other 4,077.00 0.00 0.00 0.00 4,077.00 0.00 4202-4900 Depreciation 5,560.00 0.00 0.00 0.004202-4901 Depreciation/Mach/Equipment 0.00 5,560.00 3,344.00 0.00 0.00 0.004202-4902 Depreciation/Vehicles 0.00 3,344.00 Total Depreciation 8,904.00 0.00 0.00 0.00 8,904.00 0.00 4202-5400 Equipment/Furniture 449.00 0.00 0.00 0.004202-5401 Equip-Less Than $1,000 0.00 449.00 0.00 0.00 0.00 0.004202-5402 Equip-More Than $1,000 4,971.33 -4,971.33 0.00 0.00 0.00 0.004202-5403 Vehicles 0.00 0.00 0.00 0.00 0.00 0.004202-5405 Equipment more than $5,000 0.00 0.00 Total Equipment/Furniture 449.00 0.00 0.00 4,971.33 -4,522.33 1,107.20 Total Public Works Administration 21,761.00 0.00 0.00 4,971.33 16,789.67 22.85 290Page: 10/15/2019 CITY OF HERMOSA BEACH 291 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Equipment Replacement Fund715 Building Maintenance4204 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4204-4200 Contract Services 89,336.00 657.26 657.26 0.744204-4201 Contract Serv/Private 0.00 88,678.74 Total Contract Services 89,336.00 657.26 657.26 0.00 88,678.74 0.74 4204-4300 Materials/Supplies/Other 2,190.00 40.06 40.06 1.834204-4310 Motor Fuels And Lubes 0.00 2,149.94 500.00 0.00 0.00 0.004204-4311 Auto Maintenance 0.00 500.00 Total Materials/Supplies/Other 2,690.00 40.06 40.06 0.00 2,649.94 1.49 4204-4900 Depreciation 1,799.00 0.00 0.00 0.004204-4901 Depreciation/Mach/Equipment 0.00 1,799.00 12,935.00 0.00 0.00 0.004204-4902 Depreciation/Vehicles 0.00 12,935.00 0.00 0.00 0.00 0.004204-4904 Depreciation/Improvements 0.00 0.00 Total Depreciation 14,734.00 0.00 0.00 0.00 14,734.00 0.00 4204-5400 Equipment/Furniture 0.00 0.00 0.00 0.004204-5401 Equip-Less Than $1,000 0.00 0.00 0.00 0.00 0.00 0.004204-5402 Equip-More Than $1,000 0.00 0.00 0.00 0.00 0.00 0.004204-5403 Vehicles 40,031.39 -40,031.39 0.00 0.00 0.00 0.004204-5405 Equipment more than $5,000 0.00 0.00 Total Equipment/Furniture 0.00 0.00 0.00 40,031.39 -40,031.39 0.00 4204-5600 Buildings/Improvements 0.00 0.00 0.00 0.004204-5602 Imprvmnts Other Than Bldgs 0.00 0.00 Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total Building Maintenance 106,760.00 697.32 697.32 40,031.39 66,031.29 38.15 291Page: 10/15/2019 CITY OF HERMOSA BEACH 292 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Equipment Replacement Fund715 Equipment Service4206 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4206-4100 Personal Services 164,752.00 26,614.84 26,614.84 16.154206-4102 Regular Salaries 0.00 138,137.16 6,000.00 820.43 820.43 13.674206-4106 Regular Overtime 0.00 5,179.57 4,272.00 0.00 0.00 0.004206-4111 Accrual Cash In 0.00 4,272.00 0.00 0.00 0.00 0.004206-4112 Part Time/Temporary 0.00 0.00 54,868.00 2,332.06 2,332.06 4.254206-4180 Retirement 0.00 52,535.94 0.00 0.00 0.00 0.004206-4187 Uniform Allowance 0.00 0.00 46,454.00 7,517.77 7,517.77 16.184206-4188 Employee Benefits 0.00 38,936.23 2,395.00 397.89 397.89 16.614206-4189 Medicare Benefits 0.00 1,997.11 6,101.00 0.00 0.00 0.004206-4190 Other Post Employment Benefits (OPEB) 0.00 6,101.00 Total Personal Services 284,842.00 37,682.99 37,682.99 0.00 247,159.01 13.23 4206-4200 Contract Services 6,259.00 0.00 0.00 0.004206-4201 Contract Serv/Private 0.00 6,259.00 250.00 0.00 0.00 0.004206-4251 Contract Services/Govt 0.00 250.00 Total Contract Services 6,509.00 0.00 0.00 0.00 6,509.00 0.00 4206-4300 Materials/Supplies/Other 3,700.00 603.99 603.99 16.324206-4309 Maintenance Materials 0.00 3,096.01 3,000.00 0.00 0.00 0.004206-4310 Motor Fuels And Lubes 0.00 3,000.00 1,300.00 0.00 0.00 0.004206-4311 Auto Maintenance 0.00 1,300.00 67,427.00 5,619.00 5,619.00 8.334206-4396 Insurance User Charges 0.00 61,808.00 Total Materials/Supplies/Other 75,427.00 6,222.99 6,222.99 0.00 69,204.01 8.25 4206-4900 Depreciation 0.00 0.00 0.00 0.004206-4901 Depreciation/Mach/Equipment 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 4206-5400 Equipment/Furniture 0.00 0.00 0.00 0.004206-5402 Equip-More Than $1,000 0.00 0.00 Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 292Page: 10/15/2019 CITY OF HERMOSA BEACH 293 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Equipment Replacement Fund715 Equipment Service4206 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number Total Equipment Service 366,778.00 43,905.98 43,905.98 0.00 322,872.02 11.97 293Page: 10/15/2019 CITY OF HERMOSA BEACH 294 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Equipment Replacement Fund715 Community Resources4601 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4601-4200 Contract Services 0.00 0.00 0.00 0.004601-4201 Contract Serv/Private 0.00 0.00 Total Contract Services 0.00 0.00 0.00 0.00 0.00 0.00 4601-4300 Materials/Supplies/Other 0.00 106.06 106.06 0.004601-4310 Motor Fuels And Lubes 0.00 -106.06 0.00 0.00 0.00 0.004601-4311 Auto Maintenance 0.00 0.00 Total Materials/Supplies/Other 0.00 106.06 106.06 0.00 -106.06 0.00 4601-4900 Depreciation 8,673.00 0.00 0.00 0.004601-4901 Depreciation/Mach/Equipment 0.00 8,673.00 0.00 0.00 0.00 0.004601-4902 Depreciation/Vehicles 0.00 0.00 Total Depreciation 8,673.00 0.00 0.00 0.00 8,673.00 0.00 4601-5400 Equipment/Furniture 0.00 0.00 0.00 0.004601-5401 Equip-Less Than $1,000 0.00 0.00 0.00 0.00 0.00 0.004601-5402 Equip-More Than $1,000 0.00 0.00 0.00 0.00 0.00 0.004601-5403 Vehicles 0.00 0.00 0.00 0.00 0.00 0.004601-5405 Equipment more than $5,000 0.00 0.00 Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 Total Community Resources 8,673.00 106.06 106.06 0.00 8,566.94 1.22 294Page: 10/15/2019 CITY OF HERMOSA BEACH 295 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Equipment Replacement Fund715 Parks6101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 6101-4300 Materials/Supplies/Other 4,990.00 40.07 40.07 0.806101-4310 Motor Fuels And Lubes 0.00 4,949.93 1,300.00 0.00 0.00 0.006101-4311 Auto Maintenance 0.00 1,300.00 Total Materials/Supplies/Other 6,290.00 40.07 40.07 0.00 6,249.93 0.64 6101-4900 Depreciation 11,841.00 0.00 0.00 0.006101-4902 Depreciation/Vehicles 0.00 11,841.00 Total Depreciation 11,841.00 0.00 0.00 0.00 11,841.00 0.00 6101-5400 Equipment/Furniture 0.00 0.00 0.00 0.006101-5403 Vehicles 40,031.39 -40,031.39 Total Equipment/Furniture 0.00 0.00 0.00 40,031.39 -40,031.39 0.00 Total Parks 18,131.00 40.07 40.07 40,031.39 -21,940.46 221.01 295Page: 10/15/2019 CITY OF HERMOSA BEACH 296 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Equipment Replacement Fund715 Fire Department Tower Demolition8632 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8632-4200 Contract Services 0.00 0.00 0.00 0.008632-4201 Contract Serv/Private 0.00 0.00 Total Fire Department Tower Demolition 0.00 0.00 0.00 0.00 0.00 0.00 296Page: 10/15/2019 CITY OF HERMOSA BEACH 297 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Equipment Replacement Fund715 Citywide Energy Conservation Upgrades8656 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8656-4200 Contract Services 0.00 0.00 0.00 0.008656-4201 Contract Serv/Private 0.00 0.00 Total Citywide Energy Conservation Upgrades 0.00 0.00 0.00 0.00 0.00 0.00 297Page: 10/15/2019 CITY OF HERMOSA BEACH 298 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Equipment Replacement Fund715 Council Chambers Improvements8672 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8672-4200 Contract Services 196,361.00 0.00 0.00 0.008672-4201 Contract Serv/Private 0.00 196,361.00 Total Council Chambers Improvements 196,361.00 0.00 0.00 0.00 196,361.00 0.00 298Page: 10/15/2019 CITY OF HERMOSA BEACH 299 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Equipment Replacement Fund715 Community Services Building Improvements8685 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8685-4200 Contract Services 0.00 0.00 0.00 0.008685-4201 Contract Serv/Private 0.00 0.00 Total Community Services Building Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total Equipment Replacement Fund 2,370,173.00 276,862.31 276,862.31 239,992.23 1,853,318.46 21.81 299Page: 10/15/2019 CITY OF HERMOSA BEACH 300 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Gen Fixed Assets Account Group905 Sale Of Fixed Assets1291 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1291-4300 Materials/Supplies/Other 0.00 0.00 0.00 0.001291-4392 Loss On Sale Of Fixed Assets 0.00 0.00 Total Sale Of Fixed Assets 0.00 0.00 0.00 0.00 0.00 0.00 300Page: 10/15/2019 CITY OF HERMOSA BEACH 301 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Gen Fixed Assets Account Group905 Infrastructure Purchases4209 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4209-9000 Infrastructure 0.00 0.00 0.00 0.004209-9001 Parking Meters - Infrastructure 0.00 0.00 0.00 0.00 0.00 0.004209-9002 Monuments - Infrastructure 0.00 0.00 Total Infrastructure 0.00 0.00 0.00 0.00 0.00 0.00 4209-9100 *** Title Not Found *** 0.00 0.00 0.00 0.004209-9101 Roadways, Major - Infrastructure 0.00 0.00 0.00 0.00 0.00 0.004209-9102 Roadways, Minor - Infrastructure 0.00 0.00 0.00 0.00 0.00 0.004209-9103 Roadways, Residential - Infrastructure 0.00 0.00 0.00 0.00 0.00 0.004209-9104 Street Improvements - Infrastructure 0.00 0.00 Total *** Title Not Found *** 0.00 0.00 0.00 0.00 0.00 0.00 4209-9200 *** Title Not Found *** 0.00 0.00 0.00 0.004209-9201 Signage - Infrastructure 0.00 0.00 Total *** Title Not Found *** 0.00 0.00 0.00 0.00 0.00 0.00 4209-9300 *** Title Not Found *** 0.00 0.00 0.00 0.004209-9301 Storm Drains, Concrete - Infrastructure 0.00 0.00 0.00 0.00 0.00 0.004209-9302 Storm Drains, Steel - Infrastructure 0.00 0.00 0.00 0.00 0.00 0.004209-9303 Manholes & Ctch Bsns, Strm Drn-Infrstr 0.00 0.00 0.00 0.00 0.00 0.004209-9351 Traffic Signals - Infrastructure 0.00 0.00 0.00 0.00 0.00 0.004209-9352 Traffic Flash Signals - Infrastructure 0.00 0.00 Total *** Title Not Found *** 0.00 0.00 0.00 0.00 0.00 0.00 4209-9400 *** Title Not Found *** 0.00 0.00 0.00 0.004209-9401 Street Lights - Infrastructure 0.00 0.00 0.00 0.00 0.00 0.004209-9451 Sidewalks - Infrastructure 0.00 0.00 Total *** Title Not Found *** 0.00 0.00 0.00 0.00 0.00 0.00 4209-9500 *** Title Not Found *** 301Page: 10/15/2019 CITY OF HERMOSA BEACH 302 11:24AM Page:expstat.rpt Expenditure Status Report 7/1/2019 through 8/31/2019 Periods: 0 through 2 Gen Fixed Assets Account Group905 Infrastructure Purchases4209 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 0.00 0.00 0.00 0.004209-9501 Curbing - Infrastructure 0.00 0.00 0.00 0.00 0.00 0.004209-9551 Alleys - Infrastructure 0.00 0.00 Total *** Title Not Found *** 0.00 0.00 0.00 0.00 0.00 0.00 4209-9700 *** Title Not Found *** 0.00 0.00 0.00 0.004209-9701 Sewer Pipelines - Infrastructure 0.00 0.00 0.00 0.00 0.00 0.004209-9702 Manholes, Sewer - Infrastructure 0.00 0.00 0.00 0.00 0.00 0.004209-9703 Sewer Pump Stations - Infrastructure 0.00 0.00 0.00 0.00 0.00 0.004209-9704 Sewer Line Improvements - Infrastructure 0.00 0.00 Total *** Title Not Found *** 0.00 0.00 0.00 0.00 0.00 0.00 4209-9900 *** Title Not Found *** 0.00 0.00 0.00 0.004209-9901 Bike Path - Infrastructure 0.00 0.00 0.00 0.00 0.00 0.004209-9902 Bikeway Improvements - Infrastructure 0.00 0.00 Total Gen Fixed Assets Account Group 0.00 0.00 0.00 0.00 0.00 0.00 Grand Total 69,810,965.00 7,611,304.92 7,611,304.92 23.04 8,474,166.31 53,725,493.77 302Page: Adjusted Year-to-date Year-to-date Project Title/Account Number Appropriation Expenditures Expenditures Encumbrances Balance Prct Used PCH- Aviation Mobility Project (12-143) 001-8143-4201 Contract Serv/Private 94,454.00 - - - 94,454.00 0.00% 115-8143-4201 Contract Serv/Private 34,581.00 - - - 34,581.00 0.00% 145-8143-4201 Contract Serv/Private - - - - - 0.00% 146-8143-4201 Contract Serv/Private - - - - - 0.00% 147-8143-4201 Contract Serv/Private 243,662.00 - - - 243,662.00 0.00% 301-8143-4201 Contract Serv/Private 263,437.00 - - - 263,437.00 0.00% 636,134.00 - - - 636,134.00 0.00% PCH Traffic Improvements (12-160) 147-8160-4201 Contract Serv/Private 399,922.00 - - - 399,922.00 0.00% 301-8160-4201 Contract Serv/Private - - - - - 0.00% 399,922.00 - - - 399,922.00 0.00% 8th Street- Safe Route to School (14-173) 001-8173-4201 Contract Serv/Private - - - - - 0.00% 115-8173-4201 Contract Serv/Private 325,744.00 55,161.14 55,161.14 227,582.86 43,000.00 86.80% 122-8173-4201 Contract Serv/Private - - - - - 0.00% 150-8173-4201 Contract Serv/Private 354,535.00 58,504.24 58,504.24 241,375.76 54,655.00 84.58% 301-8173-4201 Contract Serv/Private 308,438.00 53,489.60 53,489.60 220,686.40 34,262.00 88.89% 988,717.00 167,154.98 167,154.98 689,645.02 131,917.00 86.66% ADA Improvements - PCH between 2nd & 21st Street (16-185) 150-8185-4201 Contract Serv/Private - - - 126,801.75 (126,801.75) 0.00% - - - 126,801.75 (126,801.75) 0.00% Street Improvements - Various Locations (17-186) 001-8186-4201 Contract Serv/Private - - - - - 0.00% 115-8186-4201 Contract Serv/Private 319,218.00 - - 1,014.00 318,204.00 0.32% 122-8186-4201 Contract Serv/Private - - - - - 0.00% 145-8186-4201 Contract Serv/Private - - - - - 0.00% 146-8186-4201 Contract Serv/Private - - - - - 0.00% 147-8186-4201 Contract Serv/Private 89,551.00 - - - 89,551.00 0.00% 148-8186-4201 Contract Serv/Private 491,231.00 - - 5,115.00 486,116.00 1.04% 301-8186-4201 Contract Serv/Private - - - - - 0.00% 900,000.00 - - 6,129.00 893,871.00 0.68% Strand Bikeway and Walkway Improv at 35th St (17-188) 147-8188-4201 Contract Serv/Private 115,000.00 115,000.00 0.00% 115,000.00 - - - 115,000.00 0.00% Sewer Improvements - Various Locations (17-416) 160-8416-4201 2,200,000.00 - - - 2,200,000.00 0.00% 2,200,000.00 - - - 2,200,000.00 0.00% Storm Drain Improv - Various Locations (17-417) 161-8417-4201 1,000,000.00 - - - 1,000,000.00 0.00% 301-8417-4201 80,000.00 - - - 80,000.00 0.00% 1,080,000.00 - - - 1,080,000.00 0.00% CIP Report by Project 8/31/2019 Adjusted Year-to-date Year-to-date Project Title/Account Number Appropriation Expenditures Expenditures Encumbrances Balance Prct Used CIP Report by Project 8/31/2019 Citywide Parks Master Plan (13-538) 001-8538-4201 Contract Serv/Private 42,065.00 - - - 42,065.00 0.00% 125-8538-4102 Regular Salaries 173,410.00 - - - 173,410.00 0.00% 215,475.00 - - - 215,475.00 0.00% Stormwater/Urban Runoff Diversion Project (16-542) 150-8542-4201 Contract Serv/Private 3,945,275.00 - - - 3,945,275.00 0.00% 301-8542-4201 Contract Serv/Private 618,038.00 - - - 618,038.00 0.00% 4,563,313.00 - - - 4,563,313.00 0.00% Feasibility, Greenbelt Path (17-544) 301-8544-4201 Contract Serv/Private 10,000.00 - - - 10,000.00 0.00% 10,000.00 - - - 10,000.00 0.00% Clark Stadium Bleachers (17-545) 125-8545-4201 Contract Serv/Private 50,000.00 - - - 50,000.00 0.00% 50,000.00 - - - 50,000.00 0.00% Downtown Strategic Plan (12-609) 001-8609-4201 Contract Serv/Private 103,610.00 - - - 103,610.00 0.00% 301-8609-4201 Contract Serv/Private 559,055.00 46,665.40 47,015.50 6,664.28 505,375.22 9.60% 662,665.00 46,665.40 47,015.50 6,664.28 608,985.22 8.10% Police Facility Improvements (14-614) 001-8614-4201 Contract Serv/Private - - 142.66 (142.66) 0.00% 301-8614-4201 Contract Serv/Private - - - 4,387.88 (4,387.88) 0.00% - - - 4,530.54 (4,530.54) 0.00% City Yard Renovation (15-615) 001-8615-4201 Contract Serv/Private 52,221.00 - - - 52,221.00 0.00% 301-8615-4201 Contract Serv/Private 1,303,930.00 - - - 1,303,930.00 0.00% 1,356,151.00 - - - 1,356,151.00 0.00% Municipal Pier Structural Assessment & Repairs (16-629) 122-8629-4201 Contract Serv/Private 177,380.00 - - - 177,380.00 0.00% 191-8629-4201 Contract Serv/Private 240,000.00 - - - 240,000.00 0.00% 417,380.00 - - - 417,380.00 0.00% Municipal Pier Structural Repairs Phase 3 (15-660) 122-8660-4201 Contract Serv/Private 275,473.00 - - - 275,473.00 0.00% 301-8660-4201 Contract Serv/Private 259,711.00 - - - 259,711.00 0.00% 535,184.00 - - - 535,184.00 0.00% Library Community Needs Assessment (15-668) 150-8668-4201 Contract Serv/Private 60,000.00 - - - 60,000.00 0.00% 60,000.00 - - - 60,000.00 0.00% Adjusted Year-to-date Year-to-date Project Title/Account Number Appropriation Expenditures Expenditures Encumbrances Balance Prct Used CIP Report by Project 8/31/2019 City Park Restroom Renovations (15-669) 125-8669-4201 Contract Serv/Private 200,000.00 - - - 200,000.00 0.00% 301-8669-4201 Contract Serv/Private 1,300,000.00 - - - 1,300,000.00 0.00% 1,500,000.00 - - - 1,500,000.00 0.00% Council Chambers Improvements (15-672) 001-8672-4201 Contract Serv/Private 106,209.00 - - - 106,209.00 0.00% 715-8672-4201 Contract Serv/Private 196,361.00 - - - 196,361.00 0.00% 302,570.00 - - - 302,570.00 0.00% Police Dept Substation Facility Improvement (16-674) 001-8674-4201 Contract Serv/Private - - - 2,071.40 (2,071.40) - - - 2,071.40 (2,071.40) Electrical Vehicle and Bicycle Transportation (16-682) 150-8682-4201 Contract Serv/Private 125,859.00 - - - 125,859.00 0.00% 301-8682-4201 Contract Serv/Private 47,186.00 - - - 47,186.00 0.00% 173,045.00 - - - 173,045.00 0.00% Emergency Operations Center Renovations (17-684) 301-8684-4201 Contract Serv/Private 193,500.00 - - - 193,500.00 0.00% 193,500.00 - - - 193,500.00 0.00% ADA Improvements - Various Locations (17-687) 140-8687-4201 Contract Serv/Private - - 101,270.25 (101,270.25) 0.00% - - - 101,270.25 (101,270.25) 0.00% Clark Building Renovations (17-689) 301-8689-4201 Contract Serv/Private 423,554.00 - - - 423,554.00 0.00% 423,554.00 - - - 423,554.00 0.00% ADA Improvements - Various Locations (18-691) 140-8691-4201 Contract Serv/Private - - 101,738.87 (101,738.87) 0.00% - - - 101,738.87 (101,738.87) 0.00% 14th Street Beach Restroom Rehab (18-692) 122-8692-4201 Contract Serv/Private 750,000.00 - - - 750,000.00 0.00% 125-8692-4201 Contract Serv/Private 50,000.00 - - - 50,000.00 0.00% 160-8692-4201 Contract Serv/Private 200,000.00 - - - 200,000.00 0.00% 1,000,000.00 - - - 1,000,000.00 0.00% Annual Streen Improvement 115-8190-4201 Contract Serv/Private 200,000.00 - - - 200,000.00 0.00% 200,000.00 - - - 200,000.00 0.00% Fort Lots-O-Fun Park improvements 125-8547-4201 Contract Serv/Private 50,000.00 - - - 50,000.00 0.00% 50,000.00 - - - 50,000.00 0.00% Proposition C Fund 146-8101-4201 Contract Serv/Private 40,000.00 - - - 40,000.00 0.00% 40,000.00 - - - 40,000.00 0.00% Adjusted Year-to-date Year-to-date Project Title/Account Number Appropriation Expenditures Expenditures Encumbrances Balance Prct Used CIP Report by Project 8/31/2019 Proposition C Fund, Bus Stop Improvenebt 146-8102-4201 Contract Serv/Private 330,875.00 - - - 330,875.00 0.00% 330,875.00 - - - 330,875.00 0.00% Annual Sewer Improvements 160-8421-4201 Contract Serv/Private 250,000.00 - - - 250,000.00 0.00% 250,000.00 - - - 250,000.00 0.00% Storm Drains Fund 161-8164-4201 Contract Serv/Private 250,000.00 - - - 250,000.00 0.00% 250,000.00 - - - 250,000.00 0.00% Community Theater Needs Assessment 301-8693-4201 Contract Serv/Private 30,000.00 - - - 30,000.00 0.00% 30,000.00 - - - 30,000.00 0.00% Community Dev Block Grant 140-8698-4201 Contract Serv/Private 120,000.00 - - - 120,000.00 0.00% 120,000.00 - - - 120,000.00 0.00% Storms Drain Fund 161-8419-4201 Contract Serv/Private 100,000.00 - - - 100,000.00 0.00% 100,000.00 - - - 100,000.00 0.00% Storms Drain Fund 161-8422-4201 Contract Serv/Private 200,000.00 - - - 200,000.00 0.00% 200,000.00 - - - 200,000.00 0.00% Public Works Yard Relocation 301-8608-4201 Contract Serv/Private 60,000.00 - - - 60,000.00 0.00% 60,000.00 - - - 60,000.00 0.00% Community Theater Needs Assessment 301-8694-4201 Contract Serv/Private 40,000.00 - - - 40,000.00 0.00% 40,000.00 - - - 40,000.00 0.00% RTI Undersea Cable 190-8695-4201 Contract Serv/Private 482,260.00 - - - 482,260.00 0.00% 310-8695-4201 Contract Serv/Private 150,000.00 - - - 150,000.00 0.00% 632,260.00 - - - 632,260.00 0.00% Capital Improvement Fund 301-8696-4201 Contract Serv/Private 33,000.00 - - - 33,000.00 0.00% 33,000.00 - - - 33,000.00 0.00% Capital Improvement Fund 301-8699-4201 Contract Serv/Private - - - 33,077.00 (33,077.00) 0.00% - - - 33,077.00 (33,077.00) 0.00% Grand Total 20,118,745.00 213,820.38 214,170.48 1,071,928.11 18,832,646.41 6.39% Adjusted Year-to-date Year-to-date Project Title/Account Number Appropriation Expenditures Expenditures Encumbrances Balance Prct Used PCH- Aviation Mobility Project (12-143) 001-8143-4201 Contract Serv/Private 94,454.00 - - - 94,454.00 0.00% 115-8143-4201 Contract Serv/Private 34,581.00 - - - 34,581.00 0.00% 145-8143-4201 Contract Serv/Private - - - - - 0.00% 146-8143-4201 Contract Serv/Private - - - - - 0.00% 147-8143-4201 Contract Serv/Private 243,662.00 - - - 243,662.00 0.00% 301-8143-4201 Contract Serv/Private 263,437.00 - - - 263,437.00 0.00% 636,134.00 - - - 636,134.00 0.00% PCH Traffic Improvements (12-160) 147-8160-4201 Contract Serv/Private 399,922.00 - - - 399,922.00 0.00% 301-8160-4201 Contract Serv/Private - - - - - 0.00% 399,922.00 - - - 399,922.00 0.00% Beach Drive Green Alley (15-162) 301-8162-4201 187,500.00 - - - 187,500.00 0.00% 187,500.00 - - - 187,500.00 0.00% Bike Friendly Street Improvements (14-168) 001-8168-4201 Contract Serv/Private - - - - - 0.00% 147-8168-4201 Contract Serv/Private 20,000.00 20,000.00 20,000.00 - - 100.00% 20,000.00 20,000.00 20,000.00 - - 100.00% 8th Street- Safe Route to School (14-173) 001-8173-4201 Contract Serv/Private - - - - - 0.00% 115-8173-4201 Contract Serv/Private 325,744.00 - - - 325,744.00 0.00% 122-8173-4201 Contract Serv/Private 67,825.00 13,559.90 67,825.00 - - 100.00% 150-8173-4201 Contract Serv/Private 354,535.00 - - - 354,535.00 0.00% 301-8173-4201 Contract Serv/Private 308,438.00 1,295.10 1,295.10 - 307,142.90 0.42% 1,056,542.00 14,855.00 69,120.10 - 987,421.90 6.54% Street Improvements - Various Locations (16-174) 001-8174-4106 Contract Serv/Private - - - - - 0.00% 001-8174-4112 Contract Serv/Private - - - - - 0.00% 001-8174-4189 Contract Serv/Private - - - - - 0.00% 001-8174-4201 Contract Serv/Private - - - - - 0.00% 115-8174-4201 Contract Serv/Private 144,021.00 3,214.93 144,021.00 - - 100.00% 122-8174-4201 Contract Serv/Private - (43,451.41) - - - 0.00% 145-8174-4201 Contract Serv/Private 274,892.00 151,899.44 274,892.00 - - 100.00% 146-8174-4102 Regular Salaries 3,131.00 0.20 3,131.00 - - 100.00% 146-8174-4112 Part Time Temporary 100.00 - 100.00 - - 100.00% 146-8174-4201 Contract Serv/Private 796,102.00 466,084.50 796,102.00 - - 100.00% 147-8174-4201 Contract Serv/Private 766,885.00 407,712.26 766,885.00 - - 100.00% 148-8174-4201 Contract Serv/Private 282,875.00 282,875.00 282,875.00 - - 100.00% 301-8174-4201 Contract Serv/Private - - - - - 0.00% 2,268,006.00 1,268,334.92 2,268,006.00 - - 100.00% CIP Report by Project 6/30/2019 Updated 10/15/2019 Adjusted Year-to-date Year-to-date Project Title/Account Number Appropriation Expenditures Expenditures Encumbrances Balance Prct Used CIP Report by Project 6/30/2019 Updated 10/15/2019 Street Improvement - 21st between PCH/Ardmore (16-184) 150-8184-4201 Contract Serv/Private 71,000.00 - - - 71,000.00 0.00% 71,000.00 - - - 71,000.00 0.00% ADA Improvements - PCH between 2nd & 21st Street (16-185) 150-8185-4201 Contract Serv/Private 314,412.00 108,601.50 109,105.50 - 205,306.50 34.70% 314,412.00 108,601.50 109,105.50 - 205,306.50 34.70% Street Improvements - Various Locations (17-186) 001-8186-4201 Contract Serv/Private - - - - - 0.00% 115-8186-4201 Contract Serv/Private 57,925.00 57,054.28 57,054.28 - 870.72 98.50% 122-8186-4201 Contract Serv/Private - - - - - 0.00% 145-8186-4201 Contract Serv/Private 59,000.00 - - - 59,000.00 0.00% 146-8186-4201 Contract Serv/Private - - - - - 0.00% 147-8186-4201 Contract Serv/Private 89,551.00 80,000.00 80,000.00 - 9,551.00 89.33% 148-8186-4201 Contract Serv/Private 201,231.00 185,000.00 185,000.00 - 16,231.00 91.93% 301-8186-4201 Contract Serv/Private - - - - - 0.00% 407,707.00 322,054.28 322,054.28 - 85,652.72 78.99% Stamped Concrete Replacement on the Strand (17-187) 301-8187-4201 Contract Serv/Private 140,000.00 140,000.00 140,000.00 - - 100.00% 140,000.00 140,000.00 140,000.00 - - 100.00% Strand Bikeway and Walkway Improv at 35th St (17-188) 147-8188-4201 Contract Serv/Private 115,000.00 12,044.44 12,044.44 102,955.56 10.47% 115,000.00 12,044.44 12,044.44 - 102,955.56 10.47% Sewer Improvements- Various Locations (15-403) 160-8403-4201 Contract Serv/Private 20,377.00 - - - 20,377.00 0.00% 20,377.00 - - - 20,377.00 0.00% Storm Drain Master Plan (16-415) 161-8415-4201 Contract Serv/Private 21,827.00 - - - 21,827.00 0.00% 21,827.00 - - - 21,827.00 0.00% Sewer Improvements - Various Locations (17-416) 160-8416-4201 1,260,000.00 5,380.00 165,602.55 - 1,094,397.45 13.14% 1,260,000.00 5,380.00 165,602.55 - 1,094,397.45 13.14% Storm Drain Improv - Various Locations (17-417) 161-8417-4201 645,090.00 - - - 645,090.00 0.00% 645,090.00 - - - 645,090.00 0.00% Citywide Parks Master Plan (13-538) 001-8538-4201 Contract Serv/Private 42,065.00 - - - 42,065.00 0.00% 125-8538-4102 Regular Salaries 173,410.00 - - - 173,410.00 0.00% 215,475.00 - - - 215,475.00 0.00% Adjusted Year-to-date Year-to-date Project Title/Account Number Appropriation Expenditures Expenditures Encumbrances Balance Prct Used CIP Report by Project 6/30/2019 Updated 10/15/2019 Stormwater/Urban Runoff Diversion Project (16-542) 150-8542-4201 Contract Serv/Private 3,762,387.00 4,400.00 24,638.05 495,758.45 3,241,990.50 13.83% 301-8542-4201 Contract Serv/Private 421,618.00 - 2,528.05 1,370.20 417,719.75 0.92% 4,184,005.00 4,400.00 27,166.10 497,128.65 3,659,710.25 12.53% Feasibility, Greenbelt Path (17-544) 301-8544-4201 Contract Serv/Private 10,000.00 - - - 10,000.00 0.00% 10,000.00 - - - 10,000.00 0.00% Clark Stadium Bleachers (17-545) 125-8545-4201 Contract Serv/Private 30,000.00 2,750.37 2,750.37 - 27,249.63 9.17% 30,000.00 2,750.37 2,750.37 - 27,249.63 9.17% Citywide Park Improvements (17-546) 125-8546-4201 Contract Serv/Private 56,359.00 4,809.86 56,359.00 - - 100.00% 56,359.00 4,809.86 56,359.00 - - 100.00% Downtown Strategic Plan (12-609) 001-8609-4201 Contract Serv/Private 103,610.00 5,653.41 26,975.98 - 76,634.02 26.04% 301-8609-4201 Contract Serv/Private 559,055.00 10,548.92 16,978.84 4,506.44 537,569.72 3.84% 662,665.00 16,202.33 43,954.82 4,506.44 614,203.74 7.31% Police Facility Improvements (14-614) 001-8614-4201 Contract Serv/Private 2,972.00 (8.80) 2,829.33 - 142.67 95.20% 301-8614-4201 Contract Serv/Private 95,280.00 - 41,734.25 1,436.50 52,109.25 45.31% 98,252.00 (8.80) 44,563.58 1,436.50 52,251.92 46.82% City Yard Renovation (15-615) 001-8615-4201 Contract Serv/Private 56,102.00 3,862.50 8,025.00 46,715.00 1,362.00 97.57% 301-8615-4201 Contract Serv/Private 173,142.00 33,705.00 57,392.00 109,820.00 5,930.00 96.58% 229,244.00 37,567.50 65,417.00 156,535.00 7,292.00 96.82% Municipal Pier Structural Assessment & Repairs (16-629) 122-8629-4201 Contract Serv/Private 177,380.00 4,305.00 4,305.00 6,570.00 166,505.00 6.13% 123-8629-4201 Contract Serv/Private - - - - - 0.00% 191-8629-4201 Contract Serv/Private 240,000.00 - - - 240,000.00 0.00% 417,380.00 4,305.00 4,305.00 6,570.00 406,505.00 2.61% Adjusted Year-to-date Year-to-date Project Title/Account Number Appropriation Expenditures Expenditures Encumbrances Balance Prct Used CIP Report by Project 6/30/2019 Updated 10/15/2019 Community Center Gen Improvements (15-650) 001-8650-4201 Contract Serv/Private 261,640.00 7,645.36 157,013.73 - 104,626.27 60.01% 301-8650-4201 Contract Serv/Private 149,039.00 - 5,108.62 - 143,930.38 3.43% 410,679.00 7,645.36 162,122.35 - 248,556.65 39.48% Municipal Pier Structural Repairs Phase 3 (15-660) 122-8660-4201 Contract Serv/Private 275,473.00 - - - 275,473.00 0.00% 301-8660-4201 Contract Serv/Private 259,711.00 - - - 259,711.00 0.00% 535,184.00 - - - 535,184.00 0.00% Library Community Needs Assessment (15-668) 150-8668-4201 Contract Serv/Private 42,522.00 - - - 42,522.00 0.00% 42,522.00 - - - 42,522.00 0.00% City Park Restroom Renovations (15-669) 301-8669-4201 Contract Serv/Private 1,055,994.00 4,380.00 58,692.00 17,520.00 979,782.00 7.22% 1,055,994.00 4,380.00 58,692.00 17,520.00 979,782.00 7.22% Tree Well Grates (15-670) 301-8670-4201 Contract Serv/Private 67,220.00 - 16,151.57 - 51,068.43 24.03% 67,220.00 - 16,151.57 - 51,068.43 24.03% Council Chambers Improvements (15-672) 001-8672-4201 Contract Serv/Private 106,209.00 - - - 106,209.00 0.00% 715-8672-4201 Contract Serv/Private 198,815.00 - 2,454.25 - 196,360.75 1.23% 305,024.00 - 2,454.25 - 302,569.75 0.80% Breakroom Improvements City Hall/Yard (16-673) 301-8673-4201 Contract Serv/Private 11,227.00 (54,689.69) 27.64 1,488.26 9,711.10 13.50% 11,227.00 (54,689.69) 27.64 1,488.26 9,711.10 13.50% Police Dept Substation Facility Improvement (16-674) 001-8674-4201 Contract Serv/Private 5,755.00 (12.99) 889.82 - 4,865.18 15.46% 5,755.00 (12.99) 889.82 - 4,865.18 15.46% Pier Plaza Lamp Post Replacement (16-675) 301-8675-4201 Contract Serv/Private 71,922.00 41,494.09 41,494.09 - 30,427.91 57.69% 71,922.00 41,494.09 41,494.09 - 30,427.91 57.69% Electrical Vehicle and Bicycle Transportation (16-682) 150-8682-4201 Contract Serv/Private 162,977.00 7,018.77 46,158.64 15,300.22 101,518.14 37.71% 301-8682-4201 Contract Serv/Private 47,186.00 - - - 47,186.00 0.00% 210,163.00 7,018.77 46,158.64 15,300.22 148,704.14 29.24% Adjusted Year-to-date Year-to-date Project Title/Account Number Appropriation Expenditures Expenditures Encumbrances Balance Prct Used CIP Report by Project 6/30/2019 Updated 10/15/2019 Bard Street Closure (17-683) 001-8683-4201 Contract Serv/Private 57,989.00 54,684.06 55,034.06 - 2,954.94 94.90% 301-8683-4201 Contract Serv/Private 55,000.00 - 10,913.58 - 44,086.42 19.84% 112,989.00 54,684.06 65,947.64 - 47,041.36 58.37% Emergency Operations Center Renovations (17-684) 301-8684-4201 Contract Serv/Private 193,500.00 - 620.40 - 192,879.60 0.32% 193,500.00 - 620.40 - 192,879.60 0.32% Community Services Building Improvements (17-685) 301-8685-4201 Contract Serv/Private 715-8685-4201 Contract Serv/Private - - - - - 0.00% - - - - - 0.00% ADA Improvements - Various Locations (17-687) 140-8687-4201 Contract Serv/Private 150,000.00 12,704.75 12,704.75 - 137,295.25 8.47% 150,000.00 12,704.75 12,704.75 - 137,295.25 8.47% Clark Building Renovations (17-689) 301-8689-4201 Contract Serv/Private 423,554.00 - 3,482.05 2,585.00 417,486.95 1.43% 423,554.00 - 3,482.05 2,585.00 417,486.95 1.43% Citywide Maintenance Enhancement/Clean-Up (17-690) 001-8690-4112 Part Time Temporary - (1,746.00) - - - 0.00% 001-8690-4189 Part Time Temporary Medicare Benefits - - - - - 0.00% - (1,746.00) - - - 0.00% ADA Improvements - Various Locations (18-691) 140-8691-4201 Contract Serv/Private 120,000.00 12,236.13 12,236.13 - 107,763.87 10.20% 120,000.00 12,236.13 12,236.13 - 107,763.87 10.20% 14th Street Beach Restroom Rehab (18-692) 160-8692-4201 Contract Serv/Private 110,000.00 - 889.04 - 109,110.96 0.81% 110,000.00 - 889.04 - 109,110.96 0.81% Community Theater Needs Assessment 301-8693-4201 Contract Serv/Private 30,000.00 - - - 30,000.00 0.00% 30,000.00 - - - 30,000.00 0.00% Grand Total 17,322,630.00 2,045,010.88 3,774,319.11 703,070.07 12,845,240.82 25.85% City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 19-0691 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 22, 2019 CITY TREASURER’S REPORT AND CASH BALANCE REPORT (City Treasurer Karen Nowicki) Recommended Action: The City Treasurer recommends that the City Council receive and file the August 2019 City Treasurer’s Report and Cash Balance Report. Summary: Investments in the report meet the requirements of the City of Hermosa Beach’s adopted investment policy. Attached is a report of all inactive Public Deposits for the month of August 2019.This is the most current available investment information. Attachments: 1.City Treasurer’s Report 2.Cash Balance Report Respectfully Submitted by: Karen Nowicki, City Treasurer Noted for Fiscal Impact: Viki Copeland, Finance Director Noted: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 10/18/2019Page 1 of 1 powered by Legistar™ INSTITUTIONS RATE YIELD DATE OF DATE OF ORIGINAL MARKET COST/MARKET FACE/PAR OF TO INVESTMENT TYPE/INSTITUTION CUSIP #BOOK VALUE INVESTMENT MATURITY COST VALUE DIFFERENCE VALUE INTEREST MATURITY POOLED INVESTMENTS LAIF (Local Agency Investment Fund)10,049,085.36$ $10,049,085.36 0.271% LACPIF (Los Angeles County Pooled Investment Funds)16,507,890.90$ $16,507,890.90 2.040% Pooled Investments % of Total Investment 73.441%$26,556,976.26 NEGOTIABLE CDS Sallie Mae Bank 795450UB9 $248,000.00 10/22/2014 10/22/2019 $248,000.00 $248,001.26 $1.26 $248,000.00 2.150%2.150% American Express Bank 02587CCC2 $247,000.00 10/23/2014 10/23/2019 $247,000.00 $247,019.65 $19.65 $247,000.00 2.200%2.200% Peoples UTD Bank 71270QLM6 $247,000.00 01/21/2015 01/21/2020 $247,000.00 $246,770.45 ($229.55)$247,000.00 1.850%1.850% Private Bank and Trust 74267GUU9 $248,000.00 01/23/2015 01/23/2020 $248,000.00 $247,816.31 ($183.69)$248,000.00 1.900%1.900% Capital One Bank 140420SH4 $248,000.00 06/17/2015 06/17/2020 $248,000.00 $248,371.13 $371.13 $248,000.00 2.150%2.150% Discover Bank 254672QE1 $248,000.00 06/17/2015 06/17/2020 $248,000.00 $248,271.91 $271.91 $248,000.00 2.100%2.100% Capital One Nat'l Assn 14042E5U08 $246,000.00 08/19/2015 08/19/2020 $246,000.00 $247,028.81 $1,028.81 $246,000.00 2.390%2.390% Everbank Jacksonville 29976DA59 $245,000.00 08/28/2015 08/28/2020 $245,000.00 $245,197.42 $197.42 $245,000.00 2.050%2.050% American Express Centurion 02587DF86 $247,000.00 11/04/2015 11/04/2020 $247,000.00 $248,020.81 $1,020.81 $247,000.00 2.240%2.240% Synchrony Bank 87164YKW3 $247,000.00 11/20/2015 11/20/2020 $247,000.00 $247,906.87 $906.87 $247,000.00 2.190%2.190% Comenity Capital Bank 20033ANX0 $249,000.00 01/19/2016 01/19/2021 $249,000.00 $249,270.22 $270.22 $249,000.00 1.900%1.900% EnerBank USA 29266NX51 $247,000.00 01/28/2016 01/28/2021 $247,000.00 $247,268.65 $268.65 $247,000.00 1.900%1.900% World Foremost Bank Sydney 981571CQ3 $200,000.00 06/09/2016 06/09/2021 $200,000.00 $200,237.80 $237.80 $200,000.00 1.700%1.700% Wells Fargo Bank NA Siouxfall 9497485W3 $249,000.00 06/17/2016 06/17/2021 $249,000.00 $249,523.35 $523.35 $249,000.00 1.750%1.750% First Bank of Puerto Rico 33767AZY09 $248,000.00 08/26/2016 08/26/2021 $248,000.00 $247,472.75 ($527.25)$248,000.00 1.450%1.450% Beneficial Mutual Savings 08173QBR6 $248,000.00 09/12/2016 09/12/2021 $248,000.00 $247,903.32 ($96.68)$248,000.00 1.500%1.500% Countryside Federal Credit Union 22239MAL2 $249,000.00 10/18/2016 10/18/2021 $249,000.00 $249,757.33 $757.33 $249,000.00 1.640%1.640% Venture Bank 92326XDE8 $249,000.00 12/02/2016 09/02/2021 $249,000.00 $248,905.04 ($94.96)$249,000.00 1.500%1.500% Stearns Bank NA 857894SK6 $242,000.00 01/13/2017 01/13/2022 $242,000.00 $245,261.42 $3,261.42 $242,000.00 2.020%2.020% East Boston Savings Bank 27113PBM2 $248,000.00 01/20/2017 01/20/2022 $248,000.00 $251,061.09 $3,061.09 $248,000.00 1.980%1.980% Goldman Sachs Bank 38148PKT3 $246,000.00 06/14/2017 06/14/2022 $246,000.00 $252,237.96 $6,237.96 $246,000.00 2.290%2.290% Barclays Bank 06740KKD8 $246,703.40 07/22/2017 07/12/2022 $247,000.00 $252,452.33 $5,452.33 $247,000.00 2.150%2.230% Marlin Business Bank 57116APQ5 $249,000.00 08/22/2017 08/23/2022 $249,000.00 $253,701.56 $4,701.56 $249,000.00 2.010%2.010% Merrick Bank South Jordan 59013JC49 $249,000.00 10/19/2017 10/20/2022 $249,000.00 $254,435.96 $5,435.96 $249,000.00 2.060%2.060% Northfield Bank 66612ABX5 $247,000.00 10/24/2017 10/25/2022 $247,000.00 $252,781.55 $5,781.55 $247,000.00 2.100%2.100% Morgan Stanley Bank 61747MH95 $249,000.00 02/01/2018 02/01/2023 $249,000.00 $256,544.84 $7,544.84 $249,000.00 2.540%2.540% Allegiance Bank 01748DBA3 $246,000.00 02/07/2018 02/07/2023 $246,000.00 $259,332.16 $13,332.16 $246,000.00 2.500%2.500% CitiBank NA 17312QN39 $245,000.00 06/15/2018 06/15/2023 $245,000.00 $262,236.41 $17,236.41 $245,000.00 3.040%3.040% BMW Bank North America 05580AMX9 $245,000.00 06/15/2018 06/15/2023 $245,000.00 $262,236.41 $17,236.41 $245,000.00 3.040%3.040% Industrial & Commercial Bank of China 45581EAX9 $249,000.00 08/17/2018 06/30/2023 $249,000.00 $267,267.71 $18,267.71 $249,000.00 3.070%3.070% Bank Midwest Spirit Lake 063615BM9 $244,501.40 09/17/2018 09/15/2023 $245,000.00 $262,023.67 $17,023.67 $245,000.00 2.900%3.030% UBS Bank 90348JEJ5 $249,000.00 10/17/2018 10/17/2023 $249,000.00 $269,262.32 $20,262.32 $249,000.00 3.100%3.100% Spring Bank 849430AY9 $249,000.00 10/24/2018 10/24/2023 $249,000.00 $268,335.01 $19,335.01 $249,000.00 3.020%3.020% Morgan Stanley Private Bank 61760AUJ6 $246,000.00 01/17/2019 01/17/2024 $246,000.00 $265,090.14 $19,090.14 $246,000.00 2.920%2.920% Country Bank New York 22230PBY5 $249,000.00 01/25/2019 01/25/2024 $249,000.00 $266,854.55 $17,854.55 $249,000.00 2.800%2.800% Eaglebank Bethesda 27002YEQ5 $249,000.00 06/20/2019 06/20/2024 $249,000.00 $260,304.72 $11,304.72 $249,000.00 2.200%2.200% Revere Bank 761402BY1 $248,000.00 06/28/2019 06/28/2024 $248,000.00 $259,274.67 $11,274.67 $248,000.00 2.200%2.200% Firstier Bank 33766LAJ7 $249,000.00 08/23/2019 08/23/2024 $249,000.00 $256,494.55 $7,494.55 $249,000.00 1.890%1.890% Washington Federal 938828BN9 $249,000.00 08/28/2019 08/28/2024 $249,000.00 $256,514.50 $7,514.50 $249,000.00 1.890%1.890% Negotiable CD % of Total Investment 26.559%$9,604,204.80 TOTAL ALL INVESTMENTS 36,161,181.06$ $9,605,000.00 $9,848,446.61 $243,446.61 $36,161,976.26 Average Rate of Interest 2.161% Average Yield to Maturity 2.218% In compliance with the California Code Section 53646, the Treasurer of the City of Hermosa Beach hereby certifies that sufficient investment liquidity and anticipated revenues are available to meet the City's budgeted expenditure requirements for the next six months. APPROVED: KAREN NOWICKI, CITY TREASURER TREASURER'S REPORT AUGUST 2019 GENERAL ACCOUNT FUND 7/31/2019 8/31/2019 NUMBER FUND NAME BALANCE CASH ADJUSTMENTS CHECKS ADJUSTMENTS BALANCE 001 GENERAL $10,928,490.39 $3,436,210.10 ($2,833,489.16)($2,006,810.49)($192,110.81)$9,332,290.03 105 LIGHTING/LANDSCAPING $43,705.04 $2,369.45 ($31,755.03)($35,732.98)(1,224.98)($22,638.50) 115 STATE GAS TAX $409,620.98 ($14,930.02)($55,161.14)$339,529.82 117 AB939 $94,502.57 $7,490.27 ($1,235.25)($20,369.63)(113.22)$80,274.74 121 PROP A OPEN SPACE $0.00 $0.00 122 TYCO $1,078,579.43 $48,051.04 (3,710.00)$1,122,920.47 125 PARK REC FAC TAX $339,818.35 $12,606.00 $687.52 (32.86)$353,079.01 135 BAYVIEW DRIVE DISTRICT ADMIN EXPENSE $3,246.12 $5.59 (380.33)$2,871.38 138 LOMA DISTRICT ADMIN EXPENSE $5,816.29 $11.34 $5,827.63 139 BEACH DRIVE ASSESSMENT DISTRICT ADMIN EXPENSE $3,121.22 $5.39 ($353.62)$2,772.99 140 COMMUNITY DEVELOPMENT BLOCK GRANT $0.00 ($24,940.88)($24,940.88) 145 PROPOSITION A $1,182,290.62 $31,762.95 $120,608.59 ($1,019,173.44)$315,488.72 146 PROPOSITION C $210,590.49 $26,012.41 $542,452.39 $779,055.29 147 MEASURE R $695,488.67 $19,493.36 ($271,533.68)($18,451.00)$424,997.35 148 MEASURE M $300,345.97 $21,544.89 ($242,508.75)($7,351.46)$72,030.65 150 GRANTS $865,309.61 $300,865.72 ($21,670.20)($114,307.74)$1,030,197.39 152 AIR QUALITY MANAGEMENT DISTRICT $5,035.96 ($608.61)($42.85)$4,384.50 153 SUPPLEMENTAL LAW ENFORCEMENT SERVICES $287,465.37 ($569.93)($9,449.64)$277,445.80 160 SEWER MAINTENANCE $6,697,062.37 $10,039.29 ($4.65)($9,990.57)(810.26)$6,696,296.18 161 STORM DRAIN FUND $1,308,404.01 ($14,031.89)($6,601.60)(825.44)$1,286,945.08 170 ASSET SEIZURE/FORFEITURE $540,512.89 $1,054.57 $541,567.46 180 FIRE PROTECTION $57,248.53 $1,461.34 $100.56 ($7,178.00)$51,632.43 190 RTI UNDERSEA CABLE $406,751.29 $793.59 $407,544.88 191 RTI UNDERSEA CABLE TIDELANDS $246,350.16 $480.61 $246,830.77 201 2015 LEASE REVENUE BONDS $0.00 $0.00 301 CAPITAL IMPROVEMENT $7,133,952.14 ($73,067.79)($106,003.00)$6,954,881.35 609 BAYVIEW DRIVE REDEMPTION $127,662.31 $202.50 $149.72 ($51,050.41)$76,964.12 610 LOWER PIER DISTRICT REDEMPTION $3,033.46 $5.91 $3,039.37 611 BEACH DRIVE ASSESSMENT DISTRICT REDEMPTION $63,705.38 $69.48 ($28,057.54)$35,717.32 612 BEACH DRIVE ASSESSMENT DISTRICT RESERVE $4,455.66 $8.69 $4,464.35 617 MYRTLE AVE ASSESSMENT ($39,091.01)($39,091.01) 618 LOMA DRIVE ASSESSMENT $83,157.35 $59.09 ($92,587.50)($9,371.06) 619 BAYVIEW DRIVE DISTRICT RESERVE $14,630.13 $28.52 $14,658.65 705 INSURANCE $7,822,285.45 $1,388,865.96 (1,046,170.20)(1,065.22)$8,163,915.99 715 EQUIPMENT REPLACEMENT $5,242,734.29 $11,571.89 $421,604.73 ($78,163.08)($2,108.02)$5,595,639.81 TOTAL GENERAL ACCOUNT $46,166,281.49 $3,881,689.26 ($980,420.76)($4,742,069.96)($198,257.95)$44,127,222.08 BALANCE BALANCE ACCOUNTS 7/31/2019 DEPOSITS CHARGES 8/31/2019 PAYROLL $63,346.22 $1,210,348.84 ($1,206,896.50)$66,798.56 CABLE TV DEPOSIT $16,747.11 $16,747.11 $80,093.33 $1,210,348.84 ($1,206,896.50)$83,545.67 TOTAL ALL ACCOUNTS $44,210,767.75 BANK BALANCES INVESTMENTS GENERAL $9,089,291.02 $36,161,181.06 TRUST ACCOUNTS $131,443.61 $9,220,734.63 OUTSTANDING CHECKS ($1,171,147.94) INTEREST COLLECTED $8,049,586.69 TO DATE FOR FY 19/20 INVESTMENTS $36,161,181.06 $110,249.52 BALANCE $44,210,767.75 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 19-0698 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 22, 2019 CANCELLATION OF CERTAIN CHECKS (City Treasurer Karen Nowicki) Recommended Action: The City Treasurer recommends that the City Council approve cancellation of certain checks. Summary: Please ratify the following request for cancellation of the check(s) listed below: Check #:92811 Date Issued:09/05/2019 Amount:$4,257.00 Payee:Partition King LLC Vendor did not receive check. Check #:92821 Date Issued:09/05/2019 Amount:$493.55 Payee:Silvios 100 LLC Paid with credit card. Check #:92825 Date Issued:09/05/2019 Amount:$10,542.00 Payee:Sports Camp Management Vendor did not receive check. Respectfully Submitted by: Karen Nowicki, City Treasurer Noted for Fiscal Impact: Viki Copeland, Finance Director Noted: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 10/18/2019Page 1 of 1 powered by Legistar™ City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 19-0688 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 22, 2019 ACCEPTANCE OF DONATION OF VEHICLE FROM SIMONE DESIMONE (Finance Director Viki Copeland) Recommended Action: Staff recommends that the City Council accept the donation received by the City to be used for purpose noted. DATE DONOR AMOUNT PURPOSE October 10, 2019 Simone DeSimone $12,500.00*Donation of vehicle to be used for the Hermosa Beach Resident annual Santa sleigh ride, parades, and other community events. *Value estimated by donor Respectfully Submitted by: Viki Copeland Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 10/18/2019Page 1 of 1 powered by Legistar™ City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 19-0702 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 22, 2019 PUBLIC WORKS PROJECT STATUS REPORT AS OF OCTOBER 10, 2019 (Acting Public Works Director Lucho Rodriguez) Recommended Action: Staff recommends that the City Council receive and file the Public Works Project Status Report as of October 10, 2019. Background: Key statistics for Fiscal Year 2019-20 Capital Improvement Program are provided below. Number of Projects/Studies by Phase # of Projects/Studies Study/Conceptual Planning 12 Preliminary Design 15 Final Engineering Design 6 Project Approvals/ Bidding 0 Construction 3 Closeout 1 Total Projects 31 Total Studies 6 Number of Projects/Studies by Completion Timeline # of Projects/Studies 1 - Complete by end of FY 19/20 11 2 - Complete in FY 20/21 7 3 - 3 years to completion 0 4 - 5 years to completion 0 5 - TBD 18 Projects/Studies Complete 1 Total Projects 31 Total Studies 6 City of Hermosa Beach Printed on 10/18/2019Page 1 of 2 powered by Legistar™ Staff Report REPORT 19-0702 Number of Projects/Studies by Category # of Projects/Studies Street & Highway Improvements 10 Sewer & Storm Drain Improvements 5 Park Improvements 5 Public Building & Ground Improvements 17 Total Projects 31 Total Studies 6 # of Projects/Studies Number of Projects/Studies by Manager Lead Support Total Lucho Rodriguez 5 4 9 Reed Salan 4 1 5 Romany Basilyous 4 0 4 Fabio Macias 3 0 3 Andrew Nguyen 3 2 5 Leeanne Singleton 1 1 2 Kelly Orta 2 1 3 TBD 15 0 15 Total Projects/Studies 37 Attachments: Project Status Report as of October 10, 2019 Respectfully Submitted by: Lucho Rodriguez, Acting Public Works Director Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 10/18/2019Page 2 of 2 powered by Legistar™ City of Hermosa Beach Updated 10.10.19 FY 2019-20 CAPITAL IMPROVEMENT PROGRAM Grey indicates projects on hold. Categories: SH = Street/Highway SSD = Sewer/Storm Drain PI = Parks PBG = Public Building and Ground 1 of 4Project CategoryCIP No.Project Name Project Budget Project Manager Study/Conceptual PlanningPreliminary DesignFinal Engineering DesignProject Approvals/ BiddingConstructionCloseoutTentative Date to Next Milestone/ Update Estimated Project Completion Date Current Project Status Project Description SH 102 Bus Stops Improvements (NEW)330,875$ TBD X Project Initiation Project Initiation Secure design services to prepare plans and specifications.This project will improve bus stops along: Hermosa Avenue from Herondo Street to 10th Street; Manhattan Avenue from 26th Street to Longfellow Avenue; and Pier Avenue PCH to Valley Drive. These improvements will include Americans with Disabilities Act (ADA) accessible curb ramps, concrete bus pads, crosswalk and striping improvements, and other general improvements within direct vicinity of the bus stops. SH 143 PCH Mobility Improvement Project 636,134$ Lucho Rodriguez X TBD TBD Study/Conceptual Planning. Staff in conversation with Cal Trans, Metro and Council of Governments for funding possibilities. This project would retain the existing number of lanes including north and south bound flex lanes and maintain lane widths of ten (10) feet, and flex lanes of twelve (12) feet with zero (0) feet shoulders. Collectively, the improvements will address existing, near-term, and long- range future traffic conditions along this corridor by improving intersection operations, reducing instances of unsafe turning movements, create a safe and more comfortable environment for pedestrians and transit riders, and improving the efficient movement of vehicles along the corridor. SH 160 PCH Traffic Improvements 399,922$ Reed Salan X Complete Construction - 11/30/19 12/30/19 Construction. Aviation at PCH improvements in progress. Next Phase Pier at PCH to follow completion of Aviation /PCH improvements. The purpose of this project is to improve operational mobility along State Route 1 (Pacific Coast Highway). The project also includes improvements including but not restricted to truck turning radius, Americans with Disabilities Act curb ramps, striping and pedestrian signal improvements of the segment on PCH at Aviation Blvd and Pier Ave. SH 164 Hermosa Avenue Green Street 250,000$ TBD X Project Initiation Project Initiation Secure design services to prepare plans and specifications.The project will design and implement Low Impact Development (LID) and green infrastructure on Hermosa Ave from 4th St to Herondo Ave. Two key intersections on Hermosa Avenue will be reconstructed to create pedestrian- friendly curb extensions with subsurface infiltration units landscaped with drought tolerant species. Parking lanes along Hermosa Avenue, between the City’s south border and 4th Street, will be replaced with permeable pavement. Tree-box biofilters will be installed to provide supplemental infiltration. SH 173 8th Street Improvements 988,717$ Reed Salan X Complete Construction - 10/15/19 10/30/19 Construction. Finishing Punch List Items The project consists of improvements that will improve walkability and provide safe pedestrian access on 8th Street from Valley Drive to Hermosa Avenue. Improvements include continuous sidewalk; ADA curb access ramps on 8th Street; drainage improvements; installing crosswalks on both sides of 8th Street at intersections of: Manhattan Avenue, Monterey Blvd, Loma Drive, Cypress Avenue, Bard Street and Valley Drive. SH 185 ADA Improvements on PCH between 2nd Street and 21st Street 287,260$ Reed Salan X Project Closeout Project Closeout Project Closeout. Construction completed.This project proposes ADA Curb Ramp improvements along PCH to comply with ADA requirements. The project will involve construction and reconstruction of ADA curb ramps at various intersections. The funding for this project is provided by Caltrans. SH 186 Street Improvements - Various Locations 900,000$ Romany Basilyous X Complete Preliminary Design - 12/30/19 6/30/20 Preliminary Design. On call design firm preparing plans and specifications.This project provides for pavement rehabilitation of streets at various locations. The project will also repair/replace deteriorated portions of sidewalk, curb & gutter and curb ramps.This project also includes the resurfacing of 24th Street between Valley Drive and Park Avenue. The scope of work includes the construction of curb and gutter as needed to correct street drainage deficiencies as well as lowering of public utilities (by util. companies) to standard depth to permit the proper street construction.This work will be performed following the sewer and storm drain repairs identified in the Sewer and Drainage Master Plans. SH 188 Strand Bikeway and Walkway Improvements at 35th Street 115,000$ Lucho Rodriguez X Grant Contracting with Caltrans - 10/30/19 TBD Pending grant award.This project would provide for improved accessibility & connectivity for bicyclists travelling between the Cities of Hermosa Beach and Manhattan Beach via The Strand at 35th Street. The project will also consider the addition of a dedicated ADA path to provide greater ADA accessibility to The Strand. City of Hermosa Beach Updated 10.10.19 FY 2019-20 CAPITAL IMPROVEMENT PROGRAM Grey indicates projects on hold. Categories: SH = Street/Highway SSD = Sewer/Storm Drain PI = Parks PBG = Public Building and Ground 2 of 4Project CategoryCIP No.Project Name Project Budget Project Manager Study/Conceptual PlanningPreliminary DesignFinal Engineering DesignProject Approvals/ BiddingConstructionCloseoutTentative Date to Next Milestone/ Update Estimated Project Completion Date Current Project Status Project Description SH 190 Annual Street Improvements 200,000$ Romany Basilyous X Complete Preliminary Design - 12/30/19 6/30/20 Preliminary Design. On call design firm preparing plans and specifications.This project provides for pavement rehabilitation of streets at various locations. The project will also repair/replace deteriorated portions of sidewalk, curb & gutter and curb ramps. This work will be performed following the sewer and storm drain repairs identified in the Sewer and Drainage Master Plans. SSD 416 Annual Sewer Improvements - Various Locations 2,200,000$ Andrew Nguyen X Begin Construction - 11/04/19 6/30/20 Construction to begin in November 4th.This project includes design and construction of sewer improvements and repairs based on new Sewer Master Plan. SSD 417 Annual Storm Drain Improvements - Various Locations 1,080,000$ Romany Basilyous X Complete Final Engineering Design - 3/30/20 11/30/20 Final Engineering Design. On-call design firm preparing plans and specifications.Storm drain improvements throughout the City. Locations will be identified and prioritized per the recently adopted Storm Drain Master Plan. Projects will address deficiencies, ponding, and repairs as well as locations for new storm drains. SSD 419 16th Street Storm Drain Trash Capture Box (NEW)100,000$ Andrew Nguyen X Project Initiation Project Initiation Preliminary Design. Secure design services from on call design firm to prepare plans and specifications. The City will install a certified centralized full capture trash system on the 16th Street Storm Drain at Hermosa Valley School which was one of the optimal locations identified by the Storm Drain Master Plan. The Debris Separating Baffle Box will remove 100% of the trash from 16th Street Storm Drain, in place of installing connector pipe screens on all upstream catch basins, and reduce the long-term maintenance requirements and cost. SSD 421 Annual Sewer Improvements 250,000$ Andrew Nguyen X Complete Preliminary Design - 12/30/19 12/30/20 Preliminary Design. On-call design firm preparing plans and specifications. PSOMAS This project includes design and construction of sewer improvements and repairs based on the Sewer Master Plan. SSD 422 Annual Storm Drain Improvements 200,000$ TBD X TBD TBD Preliminary Design. Pending staff availability.Storm drain improvements throughout the City. Locations will be as identified & and prioritized per the Storm Drain Master Plan. Projects will address deficiencies, ponding, and repairs as well as where new storm drains are needed Citywide. This project will also address operational deficiencies at the outfall structures at various locations. Improvements include for design & construction activities on an annual basis PI 542 Herondo Drain Stormwater/Urban Run-off Diversion Project 4,563,313$ TBD X TBD TBD Study/Conceptual Planning. Council directed staff to dissolve the MOU between the Beach Cities Watershed Management Group for cost-sharing for the design of the project. The Hermosa Beach Mayor sent letters to partner agencies requesting to dissolve the MOU and staff are awaiting notification of actions. The Beach Cities agency staff discussed a desire to continue working together to revise the EWMP and projects through additional modelling. The Herondo Storm Drain Infiltration Project is the highest priority project identified in the Beach Cities Enhanced Watershed Management Program (EWMP). The Project was awarded $3,099,400 Prop 1 grant funding from the SWRCB to be accompanied by $3,785,988 in matching funds to engineer, plan, design and construct a stormwater infiltration system to divert and treat stormwater from the Herondo Drain. This is a joint project between the Beach Cities Watershed Management Group member agencies. PI 545 Clark Stadium Bleachers 50,000$ TBD X TBD TBD On Hold. Study/Conceptual Planning. Pending staff availability.This project will improve the bleachers at Clark Field. Improvements includes providing ADA access to the bleachers; this project will look at different solutions to resolve the issue. One possible solution is the installation of aluminum bleachers. PI 547 Fort Lots-Of-Fun Park Improvements 50,000$ TBD X TBD TBD Study/Conceptual Planning. Securing architectural services.Design park improvements to include playground equipment, landscaping, and assessing the feasibility of incorporating the old Prospect school building as part of the park. PBG 608 Downtown Lighting Improvements (NEW)60,000$ TBD X Project Initiation Project Initiation Preliminary Design. Secure design services to prepare plans and specifications.This project will improve safety, security and ambiance in the downtown area through lighting improvements as determined by the Downtown Security Assessment Report. Areas for lighting improvements are: Corner of Manhattan Ave and Pier Ave; 14th Ct.; Palm Dr.; Hermosa Ave. Center Median (aesthetic lighting components) PBG 609 Downtown Strategic Plan Implementation 662,665$ TBD X TBD TBD Study/Conceptual Planning.The purpose of this project is to develop a strategic plan for the Downtown and Plaza areas to assess the lighting elements, mitigate safety concerns and develop those improvements for the City’s downtown area. The Downtown Core Revitalization Strategy (Roma Design Group, 2014) provided a conceptual plan. Concepts from this strategy will be reviewed for potential application into future phases as they develop. City of Hermosa Beach Updated 10.10.19 FY 2019-20 CAPITAL IMPROVEMENT PROGRAM Grey indicates projects on hold. Categories: SH = Street/Highway SSD = Sewer/Storm Drain PI = Parks PBG = Public Building and Ground 3 of 4Project CategoryCIP No.Project Name Project Budget Project Manager Study/Conceptual PlanningPreliminary DesignFinal Engineering DesignProject Approvals/ BiddingConstructionCloseoutTentative Date to Next Milestone/ Update Estimated Project Completion Date Current Project Status Project Description PBG 615 New Corporate Yard Facilities 1,356,151$ Lucho Rodriguez X Complete Preliminary Design - 12/30/19 6/30/21 Preliminary Design. 25% plans to be submitted to Building and Safety and Coastal Commission on 9/30/19. This project is for the design and construction of a new city yard. Construction will be done in two phases. Phase 1 to include one metal prefabricated building to house a new mechanic, paint/sign shop and contracted services. New wash down station area. Phase 2 to include demolition of existing buildings. Construction of new administration building. General yard improvements (fencing, landscaping, drainage). PBG 629 Municipal Pier Structural Assessment and Repairs 417,380$ Fabio Macias X Pending approval from Coastal Commission Permit - 10/30/19 6/30/20 Final Engineering Design. Obtaining coastal commission permit.Repairs of the municipal pier structural elements including the piles, pile caps, deck and the lifeguard storage room. PBG 660 Municipal Pier Electrical Repairs 535,184$ Fabio Macias X Pending approval from Coastal Commission Permit - 10/30/19 6/30/20 Final Engineering Design. Obtaining coastal commission permit.The pier electrical repairs will involve the replacement of existing conduit, junction boxes, connections and wiring so that the lights can be functional. The project will also eliminate the service box towards the end of the pier and create a new service connection point for the foghorn at the end of the pier. This project will also include the replacement of the bollard lighting at the pier with new LED lighting fixtures. PBG 669 City Park Restrooms and Renovation 1,055,994$ Lucho Rodriguez X Complete Final Engineering Design - 9/30/19 6/30/20 Final Engineering Design. Advertising for construction bids in October.This project consists of construction of ADA compliant restroom at Forts Lot-Of-Fun, Seaview Parkette, South Park, and Clark Field. PBG 672 Council Chamber Audiovisual Improvements 305,024$ Romany Basilyous X Advertise RFP for consultant services - 10/30/19 3/30/20 Final Engineering Design. Secure design services to prepare plans and specifications.Project will replace audio visual equipment in the Council Chambers including additional enhancements such as Video Wall Solution (110” seamless sidewall display) and 55” lobby overflow display PBG 682 Parking Lot D Improvements 210,163$ Reed Salan X TBD 8/30/20 Final Engineering Design. Pending possibile award of grant for construction.The project will install a rapid electric vehicle charging station, expand bicycle parking and capture and treat storm water run-off from road and parking surfaces. PBG 684 Emergency Operations Center Renovations - Phase 1 193,500$ TBD X Selection of architect for design services - 10/30/19 12/30/20 Preliminary Design. Phase 1. Securing architectural services.This project will add restrooms to the EOC and renovate the adjacent room for future EOC uses. The EOC is located within a building designated as a historical building, which will require a Certificate of Appropriateness to complete the repairs. This project will be completed in two phases. Phase 1 includes restroom construction including flooring, lighting, wall and ceiling repairs, painting, new plumbing, and installing fixtures. Phase 2 includes complete room renovation including new flooring, ceiling, lighting, furnishings, and relocation of Emergency System IT equipment, including a new switch, 2 UPC batteries, and firewall to support the EOC. Security Improvements to include new key fob locking systems. PBG 689 Clark Building Renovations 475,100$ TBD X Selection of architect for design services - 10/30/19 12/30/20 Preliminary Design. Phase 1. Securing architectural services.The project consist of: 1. Design, Operational Review 2. Kitchen Remodel - including new commercial appliances, sinks, countertops, lighting, tile, flooring, doors and ADA upgrades. 3. Restrooms Remodel - including new flooring, fixtures, stalls, sinks, toilets, lighting, and ADA upgrades. Electrical, plumbing, sewer line upgrades. 4. Install new Heating, ventilation, and air conditioning. 5. Acoustic panels and new lighting throughout ballroom area. 6. ADA upgrades to entrance building entrance points. PBG 692 14th Street Beach Restroom Rehabilitation 110,000$ TBD X Selection of architect for design services - 10/30/19 12/30/20 Preliminary Design. Securing architectural services.This project will construct a new restroom facility which includes replacement of the entire building; restrooms; appurtenant plumbing; ADA improvements for compliance. This project will also include the replacement of the existing sewer lift station components which includes 2 submersible pumps; motor control panel; associated plumbing; addition of telemetry for condition/outage notifications. City of Hermosa Beach Updated 10.10.19 FY 2019-20 CAPITAL IMPROVEMENT PROGRAM Grey indicates projects on hold. Categories: SH = Street/Highway SSD = Sewer/Storm Drain PI = Parks PBG = Public Building and Ground 4 of 4Project CategoryCIP No.Project Name Project Budget Project Manager Study/Conceptual PlanningPreliminary DesignFinal Engineering DesignProject Approvals/ BiddingConstructionCloseoutTentative Date to Next Milestone/ Update Estimated Project Completion Date Current Project Status Project Description PBG 695 Parking Lot A Improvements (NEW)632,260$ Lucho Rodriguez X Project Initiation Project Initiation Preliminary Design. Secure design services to prepare plans and specifications. Pending possible award of grant for design This project will consist of upgrading Parking Lot A to meet ADA standards, with improvements including: • New layout to maximize parking capacity and improve circulation. • Consideration of the layout of parking spaces on 11th Street and explore incorporating 11th Street parking spaces into the Lot A pay station system. • New surfacing and lighting. • New trash enclosures adjacent to commercial buildings and removal of the trash enclosure and joint compactor. • Low impact development elements including permeable pavers and landscaping. Coastal Commission permits will be required. PBG 696 Police Station Basement Restroom Improvements (NEW)33,000$ TBD X Project Initiation Project Initiation Preliminary Design. Securing architectural services.The restrooms in the basement of the Police Station are in need of improvements. This project will remodel the restrooms in the basement of the Police Station. PBG 698 ADA improvements (CDBG) (NEW)120,000$ Fabio Macias X Complete Preliminary Design - 12/30/19 6/30/20 Preliminary Design. Prepare plans and specifications Improvements and relocation of sidewalks, curb ramps and obstructions along Prospect Avenue in order to follow the Americans with Disabilities Act (ADA) and meet the latest Federal Standards. SH 101 Hermosa Avenue Greenwich Village Street Realignment (STUDY) 40,000$ TBD X Grant Contracting with Caltrans - 10/30/19 TBD Pending grant award.This study will evaluate potential improvements at the intersections of: • Hermosa Avenue and Greenwich Village; and • Manhattan Avenue and Greenwich Village/27th Street The study will evaluate opportunities improve the flow and visibility for pedestrian, bikes, and vehicles at the two intersections. PI 538 Citywide Park Master Plan (STUDY) 215,475$ Leeanne Singleton X TBD TBD On Hold. RFP currently on hold to allow for coordination with LA County Parks Measure A funding and allocation plan criteria. The City is seeking to prepare a Parks Master Plan to provide a comprehensive strategy to maintain, rehabilitate and improve the City’s network of parks, facilities, and open space assets, including current unfunded park and recreational opportunities. PI 544 Greenbelt Accessible Path Assessment (STUDY) 10,000$ TBD X TBD TBD On Hold. Secure design services to prepare a conceptual design/feasibility of a path on the Green Belt. Determine the feasibility of installing an ADA surface path on the Greenbelt to provide a firm, natural looking and permeable path that increases accessibility for the disabled and boosts accessibility for all. PBG 668 Library Community Needs Assessment (STUDY) 42,522$ Kelly Orta X TBD TBD On Hold. On hold until funding opportunities become available for a new or renovated library facility. This needs assessment includes two phases: Phase I addresses the needs assessment to provide a report for library facility needs, space planning and daily services. Phase II will address the preparation of a conceptual design for remodeling the existing facility, reconstruction, or new construction at a new location. PBG 693 Community Theater Needs Assessment (STUDY) 30,000$ Kelly Orta X Award of Contract Recommendation - 10/30/19 12/31/19 Study/Conceptual Planning. Award of contract with consultant for Council meeting on 10/22. This needs assessment will include an analysis and conceptual cost estimates of two scenarios: a. A major renovation of the Community Theatre to transform it into a regional performing arts center; and b. A conservative renovation to upgrade the Community Theatre, taking into consideration its current users and maintaining the community focus of the facility. Market trends for similar and/or other theaters will also be included. PBG 694 Parking Structure (Lot C) Structural Assessment (NEW) (STUDY) 40,000$ TBD X Study Initiation Study Initiation RFP for civil engineering services to be advertised by 10/30/19 Prepare a structural assessment report for the parking structure, to analyze cracks in walls and decks. City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 19-0706 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 22, 2019 ACTION SHEET OF THE PLANNING COMMISSION MEETING OF OCTOBER 15, 2019 (Community Development Director Ken Robertson) Recommended Action: Staff recommends that the City Council receive and file the action sheet of the Planning Commission meeting of October 15, 2019. Attachments: Action Sheet of the October 15, 2019 Planning Commission meeting Approved:Ken Robertson, Community Development Director Noted: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 10/18/2019Page 1 of 1 powered by Legistar™ City Hall 1315 Valley Drive Hermosa Beach, CA 90254 City of Hermosa Beach Action Minutes - Draft Planning Commission Chair David Pedersen Vice Chair Peter Hoffman Commissioners Michael Flaherty Rob Saemann Marie Rice 7:00 PM Council ChambersTuesday, October 15, 2019 1. Call to Order 2. Pledge of Allegiance 3. Roll Call Commissioner Hoffman was absent until agenda item number 9. Commissioner Michael Flaherty, Vice Chair Peter Hoffman, Commissioner Marie Rice, Commissioner Rob Saemann, and Chair David Pedersen Present:5 - Absent:0 4. Oral / Written Communications Coming forward to speak: Tony Higgins. Section I CONSENT CALENDAR 5.REPORT 19-0675 Approval of the September 17, 2019 Planning Commission Action Minutes September 17, 2019 Planning Commission action minutesAttachments: ACTION: Motion by Commissioner Flaherty and seconded by Commissioner Rice to approve the Planning Commission action minutes of the September 17, 2019 regular meeting. The motion carried, noting the absence of Commissioner Hoffman. 6. Resolution(s) for Consideration - None Page 1City of Hermosa Beach DRAFT October 15, 2019Planning Commission Action Minutes - Draft REPORT 19-0680 Information Only: Public Hearing Notices and Projects Zoning Map Public Notices Projects Zoning Map Attachments: Section II PUBLIC HEARING 7.REPORT 19-0682 CUP 19-3 -- Conditional Use Permit Amendment request to modify an existing non-conforming rooftop wireless telecommunication facility by removing and relocating antennas within new screening boxes below the existing building height and upgrading equipment (AT&T Mobility) at 2447 Pacific Coast Highway, and determination that the project is categorically exempt from the California Environmental Quality Act (CEQA). (continued from the August 20, 2019 meeting) 1. Public Notice PostersAttachments: ACTION: Motion by Commissioner Rice and seconded by Commissioner Saemann to continue the public hearing to the regularly scheduled Planning Commission meeting of November 19, 2019. The motion carried by the following vote: Aye:Commissioner Flaherty, Commissioner Rice, Commissioner Saemann, and Chair Pedersen 4 - Absent:Vice Chair Hoffman1 - 8.REPORT 19-0684 CUP 19-6 and PARK 19-3: Conditional Use Permit and Parking Plan Amendment request to allow a gymnasium/health and fitness facility (assembly hall) at 1559 Pacific Coast Highway, Suite 103 (CorePower Yoga), with shared consolidated parking and determination that the project is categorically exempt from the California Environmental Quality Act (CEQA). 1. Proposed Resolution for CUP 2. Proposed Resolution for Parking Plan 3. Plaza Hermosa Parking Study 4. Applicant Business Narrative 5. Plans and Site Photos 6. Zoning Map and Aerial Photo 7. Legal Posters and Radius Map Attachments: Coming forward to speak: Keith Glassman, Layla, and Peter Tucker. ACTION: Motion by Commissioner Saemann and seconded by Commissioner Rice to adopt the resolution, with modifications as shown below, approving CUP 19-6 and PARK 19-3 to allow a gymnasium/health and fitness facility (assembly Page 2City of Hermosa Beach DRAFT October 15, 2019Planning Commission Action Minutes - Draft hall) at 1559 Pacific Coast Highway, Suite 103 (CorePower Yoga), with shared consolidated parking and determine that the project is categorically exempt from the California Environmental Quality Act (CEQA). 1. Conditional Use Permit: Add a second sentence to Section 5, condition number 4 to read: "There shall be a thirty minute gap between the end of one class and the start of the next class." This final action is subject to potential review by the City Council pursuant to Chapter 2.52 of the Municipal Code*, or may be appealed to the City Council by any party if filed by November 4, 2019. 2. Parking Plan Amendment: Modify the first sentence of Section 5, condition number 2 to read: "...October 15, 2019, revised to reflect current conditions." This final action is subject to potential review by the City Council pursuant to Chapter 2.52 of the Municipal Code*. The motion carried by the following vote: Aye:Commissioner Flaherty, Commissioner Rice, Commissioner Saemann, and Chair Pedersen 4 - Absent:Vice Chair Hoffman1 - 9.REPORT 19-0652 CON 19-5, PDP 19-8, VTPM #82639 - Conditional Use Permit, Precise Development Plan and Vesting Tentative Parcel Map No. 82639 for a two-unit detached condominium project at 626 Longfellow Avenue, and determine the project is categorically exempt from the California Environmental Quality Act (CEQA). 1. Proposed Resolution 2. Site Photographs 3. Applicant Submittal 4. Survey of Front Yard Setbacks 5. Radius Map 6. Poster Verification Attachments: Coming forward to speak: Brett Buchmann and Rosemary Graham Gardner. ACTION: Motion by Commissioner Hofmman and seconded by Commissioner Rice to adopt the resolution, as presented, approving the Conditional Use Permit, Precise Development Plan, and Vesting Tentative Parcel Map No. 82639 for a two-unit detached condominium project at 626 Longfellow Avenue, subject to conditions, and determining the project is Categorically Exempt from the California Environmental Quality Act (CEQA). This final action is subject to potential review by the City Council pursuant to Chapter 2.52 of the Municipal Code*, or may be appealed to the City Council by any party if filed by November 4, 2019. The motion carried by the following vote: Page 3City of Hermosa Beach DRAFT October 15, 2019Planning Commission Action Minutes - Draft Aye:Commissioner Flaherty, Vice Chair Hoffman, Commissioner Rice, Commissioner Saemann, and Chair Pedersen 5 - Absent:0 10.REPORT 19-0685 PDP 19-11- Precise Development Plan Amendment to extend the building permit expiration date, pursuant to Section 15.04.050 of the Municipal Code, for a mixed use building at 2700 Manhattan Avenue 1. Proposed Resolution 2. P.C. Reso 14-1 (2700 Manhattan Ave) 3. Site Photos and Public Notice Posters 4. Notification Radius 5. Applicant Submittal Including Construction Schedule 6. Public Comment Letter- Gary Mammet 7. Public Comment Letter- Tony Higgins 8. Public Comment Letter- Dennis Brown 9. SUPPLEMENTAL- Applicant Request for Extension and Revised Construction Schedule (added 10/15/19 at 3:20pm) 10. SUPPLEMENTAL- Sandy Edmonstone (added 10/15/19 at 4:25pm) Attachments: Commissioner Rice recused herself. Coming forward to speak: Bob Rollins, Kemal Ramezani, and Peter Tucker. ACTION: Motion by Commissioner Saemann and seconded by Commissioner Hoffman to adopt the resolution, with a modification, approving the amendment of the Precise Development Plan to extend the building permit expiration date one additional year. The modification to the resolution is to change the expiration date in Section 6, number 41 from June 6, 2020 to June 9, 2020. This final action is subject to potential review by the City Council pursuant to Chapter 2.52 of the Municipal Code*, or may be appealed to the City Council by any party if filed by November 4, 2019. The motion carried by the following vote: Aye:Commissioner Flaherty, Vice Chair Hoffman, Commissioner Saemann, and Chair Pedersen 4 - Absent:0 Recused:Commissioner Rice1 - Section III 11. Staff Items Page 4City of Hermosa Beach DRAFT October 15, 2019Planning Commission Action Minutes - Draft a.REPORT 19-0683 Draft Coastal Zone Parking Assessment & Recommendations 1. Coastal Zone Parking Assessment Draft Report 2. Coastal Zone Parking Assessment Summary Handout 3. Presentation Slides Attachments: Presenter: Leeanne Singleton. Coming forward to speak: Peter Tucker. b.REPORT 19-0681 RECEIVE TRI-ANNUAL REPORT FOR ON-SALE ALCOHOLIC BEVERAGE CONDITIONAL USE PERMITS 1. Process and Standards, updated 2019 2. Police/ABC Report for this period 3. Police Statistics for this period 4. Police Officer Checks for this period 5. LACoFD Business License inspection report 6. Code Enforcement Data for this period 7. Code Enforcement Data for last period Attachments: ACTION: Motion by Commissioner Saemann and seconded by Commissioner Hoffman to receive and file the Tri-annual Report for On-sale Alcholic Beverage Conditional Use Permits report for information purposes. c.REPORT 19-0676 Verbal Report on City Council Actions d.REPORT 19-0677 Verbal Status Report on Major Planning Projects e.REPORT 19-0678 November 19, 2019 Planning Commission Tentative Future Agenda Items Planning Commission November 19, 2019 Tentative Future AgendaAttachments: ACTION: Motion by Commissioner Hoffman and seconded by Commissioner Rice to receive and file the November 19, 2019 Planning Commission tentative future agenda. The motion carried by a unanimous vote. f.REPORT 19-0679 Community Development Department Activity Report of May and June 2019 Community Development Department activity report of May 2019 SUPPLEMENTAL-Community Development Department activity report of June 2019 (added 10/15/19 at 3:20pm) Attachments: ACTION: Motion by Commissioner Rice and seconded by Commissioner Saemann to receive and file the May and June 2019 Community Development Department activity reports. The motion carried by a unanimous vote. Page 5City of Hermosa Beach DRAFT October 15, 2019Planning Commission Action Minutes - Draft 12. Commissioner Items Commissioner Flaherty announced that on October 23, 2019, at 6:00pm, the Mural Committee will unveil the ninth mural on Beach Drive, between Pier Plaza and 11th Street. 13. Adjournment Adjourn to the November 7, 2019 special meeting. Motion by Commissioner Hoffman and seconded by Commissioner Rice to adjourn the October 15, 2019 meeting at 11:17pm. *Chapter 2.52, Section 2.52.040 of the Municipal Code provides for Council review and reconsideration of any decision of the Planning Commission by two affirmative votes at the next regularly scheduled City Council meeting. In the event the Council initiates a review, the review will be placed on a future agenda of City Council within a reasonable time period, and the Commission’s decision is stayed pending Council’s review and final decision. Page 6City of Hermosa Beach DRAFT City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 19-0707 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 22, 2019 PLANNING COMMISSION TENTATIVE FUTURE AGENDA ITEMS (Community Development Director Ken Robertson) Recommended Action: Staff recommends that the City Council receive and file the November 19, 2019 Planning Commission tentative future agenda items. Attachments: Planning Commission November 19, 2019 Tentative Future Agenda Respectfully submitted by: Ken Robertson, Community Development Director Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 10/18/2019Page 1 of 1 powered by Legistar™ F:\B95\CD\PC\Future Items\Tent. Future Agendas\Planning Commission Tentative Agenda for 11-19-19.docx 10/09/2019 9:26 AM Tentative Future Agenda PLANNING COMMISSION City of Hermosa Beach November 19, 2019 Regular Meeting 7:00 P.M. Project Title Public Notice Meeting Date 906-910 Hermosa Ave – PDP Amendment 19-9 for a request to modify the elevator design to provide access to all floor levels and for elevator housing to be constructed above the height limit. 11/7/19 11/19/19 645 10th St – CON 19-4, PDP 19-7 and VTPM #82783 for a two-unit condominium project. 11/7/19 11/19/19 2515 Pacific Coast Highway (Hotel Hermosa) – CUP 19-9 for a request to provide on-sale beer and wine sale, service and consumption indoors Sunday through Thursday 6:00 AM to 9:00 PM and Friday and Saturday 6:00 AM to 11:00 PM and outdoors Sunday through Thursday 6:00 AM to 9:00 PM and Friday and Saturday 6:00 AM to 10:00 PM at an existing hotel. 11/7/19 11/19/19 2447 Pacific Coast Highway- CUP Amendment 19-3 for a request to modify an existing non-conforming rooftop wireless telecommunication facility (AT&T Mobility) continued from the August 20, 2019 and October 15, 2019 meetings. 11/7/19 11/19/19 Consideration of a potential Municipal Code text amendment to the M-1 Light Manufacturing Zone to consider allowing Cypress District businesses to host openings or events to showcase and offer products for sale on a limited basis. 11/7/19 11/19/19 1220 Hermosa Avenue (Laurel Tavern) – CUP Amendment 19-10 to extend the hours of operation at an existing restaurant. 11/7/19 11/19/19 Triannual Report for On-Sale Alcoholic Beverage Conditional Use Permits. n/a 11/19/19 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 19-0655 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 22, 2019 POLICE DEPARTMENT MONTHLY CRIME STATISTICS UPDATE (Acting Chief of Police Milton McKinnon) Recommended Action: Staff recommends that the City Council receive and file the Police Department Monthly Crime Statistics Update. Executive Summary: The Hermosa Beach Police Department (HBPD)collects and retains crime-related data in the department’s Records Management System (RMS)and Computer Aided Dispatch system (CAD). Using these statistics,the department provides statistical information related to Part I crimes on a monthly basis to the California Department of Justice for inclusion in the Federal Bureau of Investigation’s monthly and yearly Uniform Crime Report (UCR).Additionally,HBPD also produces a monthly statistical analysis of reported crimes that is used internally by staff and is also made available on the City’s website. Background: Part I crimes are those crimes that have been determined to be serious in nature,are regularly committed across the United States,and are commonly reported to the police.See Attachment #1 for additional information. Every city has unique issues and concerns.A benefit of tracking and analyzing data related to certain crimes and calls for service (CFS1),includes providing a more informed understanding of current issues and having a historical reference for comparison.HBPD produces a monthly statistical document (Attachment #2),which encapsulates crime,arrests,citations,traffic accidents,calls for service,and other related information.This document is an example of the tools used by members of the police department to measure,forecast,and highlight issues the community may be experiencing. __________________________ 1 A CFS is any call made to police dispatch requesting police assistance or any officer-initiated activity that is transmitted to dispatch by the officer. City of Hermosa Beach Printed on 10/17/2019Page 1 of 3 powered by Legistar™ Staff Report REPORT 19-0655 These monthly statistics are posted on the Police Department’s website every month and include three years of historical data.The Police Department also provides a 10-year historical recap on the website (Attachment #3). To Hermosa Beach’s credit,the frequency of significant crimes (homicide,sex crimes,robbery, assaults)is low,but as a result,any change in the frequency of a single crime can significantly alter the percentage in the statistical accounting.It is important to keep this in mind when reviewing statistical percentages as any increase or decrease in that crime can significantly swing the percentages. General Plan Consistency: PLAN Hermosa,the City’s General Plan,was adopted by the City Council in August 2017.The collection and analysis of crime and CFS statistics supports several PLAN Hermosa goals and policies that are listed below. Goal 5. High-quality police and fire protection services provided to residents and visitors. Providing fire,police,and emergency medical response services are among the City’s highest priorities.The City provides high-quality police and fire protection services to residents and visitors and has set response standards to effectively and rapidly respond to emergencies.Ensuring law enforcement,fire protection/emergency medical services,and lifeguard services are being adequately provided by addressing core issues related to service provision,including law enforcement within the community,resource pooling with neighboring jurisdictions,and anticipation of community needs due to growth and development is one of the City’s highest priorities. Policies ·5.1 Crime deterrence.Regularly evaluate the incidence of crime and identify and implement measures to deter crime. ·5.2 High level of response.Achieve optimal utilization of allocated public safety resources and provide desired levels of response, staffing, and protection within the community. ·5.3 Use of technology.Provide and use smart surveillance technology and communication systems to improve crime prevention and inform the community regarding actions to take in case of emergency. ·5.4 Physical design standards.Reduce opportunities for criminal activity through physical design standards and Crime Prevention through Environmental Design principles. ·5.5 Crime prevention outreach programs.Offer youth programs,recreation opportunities, educational programs, and other services to encourage crime prevention behavior. ·5.6 Adequate emergency access.Require new development to be designed to provide adequate emergency access and to maintain current levels of emergency services. ·5.7 Collaborate with neighboring jurisdictions.Cooperate and collaborate with neighboring City of Hermosa Beach Printed on 10/17/2019Page 2 of 3 powered by Legistar™ Staff Report REPORT 19-0655 ·5.7 Collaborate with neighboring jurisdictions.Cooperate and collaborate with neighboring jurisdictions and social services to maximize public safety and emergency services. ·5.8 Nuisance abatement.Encourage Police Department review of uses which may be characterized historically by high levels of nuisance (noise,nighttime patronage,and/or rates of criminal activity)providing for conditions of control of use to prevent adverse impacts on adjacent residences, schools, religious facilities, and similar “sensitive” uses. ·5.9 Police and Fire enforcement grants.Pursue grant funding and other outreach programs to minimize and abate nuisances. Goal 8. A performance-based management and benchmarking program. Through performance-based management approaches,the City of Hermosa Beach can strive to ensure effective and efficient management of City operations.Additionally,a commitment to performance management criteria helps to satisfy the transparency and accountability desires of the community from their local government and decision-makers. Policies ·8.1 Community indicators.Utilize performance metrics,standards,and data collection procedures to evaluate progress towards goals. Fiscal Impact: None Attachments: 1.UCR Offense Definitions 2.July, August, and September 2019 Crime Statistics 3.10 Year Historical Crime Statistics Respectfully Submitted by: Milton McKinnon, Acting Chief of Police Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 10/17/2019Page 3 of 3 powered by Legistar™ United States Department of Justice https://www.ucrdatatool.gov/ Attachment #1 UCR Offense Definitions The UCR Program collects statistics on the number of offenses known to law enforcement. In the traditional Summary Reporting System (SRS), there are eight crimes, or Part I offenses, (murder and non-negligent homicide, rape (legacy & revised), robbery, aggravated assault, burglary, motor vehicle theft, larceny-theft, and arson) to be reported to the UCR Program. These offenses were chosen because they are serious crimes, they occur with regularity in all areas of the country, and they are likely to be reported to police. The Part I offenses are defined as: Criminal homicide—a.) Murder and non-negligent manslaughter: the willful (non- negligent) killing of one human being by another. Deaths caused by negligence, attempts to kill, assaults to kill, suicides, and accidental deaths are excluded. The program classifies justifiable homicides separately and limits the definition to: (1) the killing of a felon by a law enforcement officer in the line of duty; or (2) the killing of a felon, during the commission of a felony, by a private citizen. b.) Manslaughter by negligence: the killing of another person through gross negligence. Deaths of persons due to their own negligence, accidental deaths not resulting from gross negligence, and traffic fatalities are not included in the category Manslaughter by Negligence. Forcible Rape/Legacy Rape—The carnal knowledge of a female forcibly and against her will. Rapes by force and attempts or assaults to rape, regardless of the age of the victim, are included. Statutory offenses (no force used—victim under age of consent) are excluded. Legacy Rape—See Forcible Rape Revised Rape— Penetration, no matter how slight, of the vagina or anus with any body part or object, or oral penetration by a sex organ of another person, without the consent of the victim. Attempts or assaults to commit rape are also included; however, statutory rape and incest are excluded. In December 2011, the UCR program changed its definition of SRS rape to this revised definition. This change can be seen in the UCR data starting in 2013. Any data reported under the older definition of rape will be called "legacy rape". Note: In December 2011, the UCR Program changed its SRS definition of rape: "Penetration, no matter how slight, of the vagina or anus with any body part or object, or oral penetration by a sex organ of another person, without the consent of the victim." Starting in 2013, rape data may be reported under either the historical definition, known as "legacy rape" or the updated definition, referred to as "revised". For more information, see the FBI's New Rape Definition Frequently Asked Questions. United States Department of Justice https://www.ucrdatatool.gov/ Attachment #1 Robbery—The taking or attempting to take anything of value from the care, custody, or control of a person or persons by force or threat of force or violence and/or by putting the victim in fear. Aggravated assault—An unlawful attack by one person upon another for the purpose of inflicting severe or aggravated bodily injury. This type of assault usually is accompanied by the use of a weapon or by means likely to produce death or great bodily harm. Simple assaults are excluded. Burglary (breaking or entering)—The unlawful entry of a structure to commit a felony or a theft. Attempted forcible entry is included. Larceny-theft (except motor vehicle theft)—The unlawful taking, carrying, leading, or riding away of property from the possession or constructive possession of another. Examples are thefts of bicycles, motor vehicle parts and accessories, shoplifting, pocket picking, or the stealing of any property or article that is not taken by force and violence or by fraud. Attempted larcenies are included. Embezzlement, confidence games, forgery, check fraud, etc., are excluded. Motor vehicle theft—The theft or attempted theft of a motor vehicle. A motor vehicle is self-propelled and runs on land surface and not on rails. Motorboats, construction equipment, airplanes, and farming equipment are specifically excluded from this category. Arson —Any willful or malicious burning or attempt to burn, with or without intent to defraud, a dwelling house, public building, motor vehicle or aircraft, personal property of another, etc. Arson statistics are not included in this table-building tool. Violent CrimesJul Jun Diff % Change 2019 2018 Diff % Change 2019 2018 Diff % ChangeMurder00 0 0.0% 00 0 0.0% 00 0 0.0%Sex Crimes11 0 0.0% 101N.C615 500.0%Robbery00 0 0.0% 00 0 0.0% 321 50.0%Aggravated Assaults12 -1 -50.0% 14 -3 -75.0% 20 812 150.0%Simple Assault853 60.0%871 14.3%39 39 0 0.0%Total Violent Crimes10 82 25.0%10 11 -1 -9.1% 68 5018 36.0%Property CrimesJul Jun Diff % Change 2019 2018 Diff % Change 2019 2018 Diff % ChangeBurglary13 58 160.0%13 14 -1 -7.1% 56 94 -38 -40.4%Theft32 1517 113.3%32 257 28.0%175 1723 1.7%Auto Theft312200.0%312 200.0%18 19 -1 -5.3%Total Property Crimes 48 21 27128.6%48 40 820.0%249 285 -36 -12.6%Total Violent/Property Crimes 58 2929 100.0%58 517 13.7%317 335 -18 -5.4%ArrestsJul Jun Diff % Change 2019 2018 Diff % Change 2019 2018 Diff % ChangeDUI 5 6 -1 -16.7% 5 5 0 0.0% 47 434 9.3%Adult45 3510 28.6%45 76 -31 -40.8% 268 328 -60 -18.3%Juvenile 3 21 50.0%303N.C918 800.0%CitationsJul Jun Diff % Change 2019 2018 Diff % Change 2019 2018 Diff % ChangeMisdemeanor 7 17 -10 -58.8% 7 44 -37 -84.1% 75 292 -217 -74.3%Muni Code 7 12 -5 -41.7% 7 25 -18 -72.0% 43 117 -74 -63.2%Traffic 52 85 -33 -38.8% 52 137 -85 -62.0% 513 905 -392 -43.3%Parking 7356 63221034 16.4%7356 7387 -31 -0.4% 40422 363634059 11.2%Animal Control 0 0 0 0.0% 0 1 -1 -100.0% 3 3 0 0.0%Traffic Accident ReportsJul Jun Diff % Change 2019 2018 Diff % Change 2019 2018 Diff % ChangeFatal 0 0 0 0.0% 0 0 0 0.0% 0 0 0 0.0%Injury 13 211550.0%13 85 62.5%30 291 3.4%Non-Injury 26 1412 85.7%26 233 13.0%102 141 -39 -27.7%Calls For ServiceJul Jun Diff % Change 2019 2018 Diff % Change 2019 2018 Diff % ChangeCalls For Service 2509 2230279 12.5%2509 3130 -621 -19.8% 14952 17798 -2846 -16.0%Parking 299 22376 34.1%299 318 -19 -6.0% 1768 1932 -164 -8.5%Animal Control 160 14317 11.9%160 197 -37 -18.8% 919 1514 -595 -39.3%INCREASEN.C. Not Calculable. To calculate the percentage change you use Time 1 - Time 2/Time2= a number x100= Percentage change. You cannot divide any number by 0 and receive a valid number2019JulyYTD2019JulyYTD2019JulyYTDHermosa Beach Police Department2019JulyYTDMonthly Crime and Activity StatisticsJuly 20192019JulyYTD2019JulyYTDRespectfully Submitted to: City Manager Suja LowenthalApproved by: Acting Chief Milton McKinnonPrepared by: Xochitl EscutiaAs in all statistical comparisons, caution should be exercised in interpreting percent changes. When smaller numbers are compared the result is a greater percentage change; in other words, a more dramatic result is achieved.*Due to change in reporting processes there may be a variation in previously reported statisticsAttachment #2 Violent CrimesAug Jul Diff % Change 2019 2018 Diff % Change 2019 2018 Diff % ChangeMurder 0 0 0 0.0% 0 0 0 0.0% 0 0 0 0.0%Sex Crimes 1 1 0 0.0% 1 1 0 0.0% 7 25 250.0%Robbery202N.C.2 2 0 0.0% 5 41 25.0%Aggravated Assaults413 300.0%4 4 0 0.0% 24 1212 100.0%Simple Assault 1 8 -7 -87.5% 1 2 -1 -50.0% 40 41 -1 -2.4%Total Violent Crimes 8 10-2-20.0% 8 9 -1 -11.1% 76 5917 28.8%Property CrimesAug Jul Diff % Change 2019 2018 Diff % Change 2019 2018 Diff % ChangeBurglary 7 13 -6 -46.2% 7 7 0 0.0% 63 101 -38 -37.6%Theft31 32 -1 -3.1% 31 301 3.3%206 2024 2.0%Auto Theft633 100.0%642 50.0%24 231 4.3%Total Property Crimes 44 48 -4 -8.3% 44 413 7.3%293 326 -33 -10.1%Total Violent/Property Crimes 52 58 -6 -10.3% 52 502 4.0%369 385 -16 -4.2%ArrestsAug Jul Diff % Change 2019 2018 Diff % Change 2019 2018 Diff % ChangeDUI 7 52 40.0%752 40.0%54 486 12.5%Adult37 45 -8 -17.8% 37 45 -8 -17.8% 305 373 -68 -18.2%Juvenile 2 3 -1 -33.3% 2 02N.C.11 110 1000.0%CitationsAug Jul Diff % Change 2019 2018 Diff % Change 2019 2018 Diff % ChangeMisdemeanor 4 7 -3 -42.9% 4 32 -28 -87.5% 79 324 -245 -75.6%Muni Code 3 7 -4 -57.1% 3 15 -12 -80.0% 46 132 -86 -65.2%Traffic 76 522446.2%76 146 -70 -47.9% 589 1051 -462 -44.0%Parking 6625 7356 -731 -9.9% 6625 5989636 10.6%47047 423524695 11.1%Animal Control 0 0 0 0.0% 0 4 -4 -100.0% 3 7 -4 -57.1%Traffic Accident ReportsAug Jul Diff % Change 2019 2018 Diff % Change 2019 2018 Diff % ChangeFatal 0 0 0 0.0% 0 0 0 0.0% 0 0 0 0.0%Injury 9 13 -4 -30.8% 9 36 200.0%39 327 21.9%Non-Injury 27 261 3.8%27 216 28.6%129 162 -33 -20.4%Calls For ServiceAug Jul Diff % Change 2019 2018 Diff % Change 2019 2018 Diff % ChangeCalls For Service 2112 2509 -397 -15.8% 2112 2793 -681 -24.4% 17064 20591 -3527 -17.1%Parking 341 29942 14.0%341 27071 26.3%2109 2202 -93 -4.2%Animal Control 128 160 -32 -20.0% 128 189 -61 -32.3% 1047 1703 -656 -38.5%INCREASEN.C. Not Calculable. To calculate the percentage change you use Time 1 - Time 2/Time2= a number x100= Percentage change. You cannot divide any number by 0 and receive a valid number2019 AugustYTD2019 AugustYTD2019 AugustYTDHermosa Beach Police Department2019 August YTDMonthly Crime and Activity StatisticsAugust 20192019 August YTD2019 August YTDRespectfully Submitted to: City Manager Suja LowenthalApproved by: Acting Chief Milton McKinnonPrepared by: Xochitl EscutiaAs in all statistical comparisons, caution should be exercised in interpreting percent changes. When smaller numbers are compared the result is a greater percentage change; in other words, a more dramatic result is achieved.*Due to change in reporting processes there may be a variation in previously reported statistics Violent CrimesSepAug Diff% Change 2019 2018Diff% Change 2019 2018Diff% ChangeMurder 0 0 0 0.0% 0 0 0 0.0% 0 0 0 0.0%Sex Crimes 0 1 -1 -100.0% 0 0 0 0.0% 7 25 250.0%Robbery2 2 0 0.0% 2 02N.C.743 75.0%Aggravated Assaults3 4 -1 -25.0% 3 6 -3 -50.0% 27 189 50.0%Simple Assault 2 11 100.0%2 6 -4 -66.7% 42 47 -5 -10.6%Total Violent Crimes 7 8 -1 -12.5% 7 12 -5 -41.7% 83 7112 16.9%Property CrimesSepAug Diff % Change2019 2018Diff % Change2019 2018Diff % ChangeBurglary 9 72 28.6%981 12.5%72 109 -37 -33.9%Theft41 3110 32.3%41 3011 36.7%247 232156.5%Auto Theft1 6 -5 -83.3% 1 1 0 0.0% 25 2414.2%Total Property Crimes 51 44 715.9%51 3912 30.8%344 365 -21 -5.8%Total Violent/Property Crimes 58 526 11.5%58 517 13.7%427 436 -9 -2.1%ArrestsSepAug Diff % Change2019 2018Diff % Change2019 2018Diff % ChangeDUI 7 7 0 0.0% 7 52 40.0%61 538 15.1%Adult29 37 -8 -21.6% 29 43 -14 -32.6% 334 416 -82 -19.7%Juvenile 1 2 -1 -50.0% 1 1 0 0.0% 12 210 500.0%CitationsSepAug Diff % Change2019 2018Diff % Change2019 2018Diff % ChangeMisdemeanor 11 47 175.0%11 32 -21 -65.6% 90 356 -266 -74.7%Muni Code 4 31 33.3%4 12 -8 -66.7% 50 144 -94 -65.28%Traffic 89 7613 17.1%89 182 -93 -51.1% 678 1233 -555 -45.01%Parking 6103 6625 -522 -7.9% 6103 49731130 22.7%53150 473255825 12.3%Animal Control 0 0 0 0.0% 0 3 -3 -100.0% 3 10 -7 -70.0%Traffic Accident ReportsSepAug Diff % Change2019 2018Diff % Change2019 2018Diff % ChangeFatal 0 0 0 0.0% 0 0 0 0.0% 0 0 0 0.0%Injury 1 9 -8 -88.9% 1 9 -8 -88.9% 40 41 -1 -2.4%Non-Injury 24 27 -3 -11.1% 24 1410 71.4%153 176 -23 -13.1%Calls For ServiceSepAug Diff % Change2019 2018Diff % Change2019 2018Diff % ChangeCalls For Service 2113 211210.0% 2113 2941 -828 -28.2% 19177 23532 -4355 -18.5%Parking 339 341 -2 -0.6% 339 26178 29.9%2448 2463 -15 -0.6%Animal Control 140 128129.4%140 11228 25.0%1187 1815 -628 -34.6%INCREASEN.C. Not Calculable. To calculate the percentage change you use Time 1 - Time 2/Time2= a number x100= Percentage change. You cannot divide any number by 0 and receive a valid numberRespectfully Submitted to: City Manager Suja LowenthalApproved by: Acting Chief Milton McKinnonPrepared by: Jenette OsborneAs in all statistical comparisons, caution should be exercised in interpreting percent changes. When smaller numbers are compared the result is a greater percentage change; in other words, a more dramatic result is achieved.*Due to change in reporting processes there may be a variation in previously reported statistics2019 September YTD2019 September YTD2019 September YTD2019 September YTD2019 September YTDHermosa Beach Police DepartmentMonthly Crime and Activity StatisticsSeptember 20192019 September YTD 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Murder 0010000100 Sex Crimes 96794771043 Robbery 30 19 16 18 6 11 12 14 7 5 Aggravated Assault 44 15 38 27 17 19 25 22 17 22 Simple Assault 98 81 76 93 77 82 59 58 68 69 Burglary 148 107 130 138 119 104 121 85 116 130 Theft 524 423 450 494 395 407 423 424 426 316 Auto Theft 43 23 25 46 35 32 41 30 48 31 Arson 2110010130 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Adult 635 714 801 843 933 824 750 610 646 555 Juvenile 24 25 11 154551174 DUI 150 243 272 209 243 164 102 68 96 72 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Misdemeanor 1,056 979 984 934 944 1,031 775 668 528 393 Muni 136 93 320 312 614 834 533 247 205 173 Traffic 3,081 1,695 1,780 1,673 2,188 2,161 1,718 1,994 1,661 1,461 Parking 53,593 55,692 69,606 64,812 75,639 71,863 61,213 61,547 55,141 61,920 Animal Control 23 17 66 26 14 13 6 2 0 23 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Fatal 0 0 0 1001100 Injury 67 69 67 61 55 51 60 63 54 52 Non Injury 175 169 143 293 316 275 306 287 249 228 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Police 31,040 29,023 28,109 30,877 30,594 29,929 29,811 27,166 26,477 30,747 Parking 2,044 1,923 1,930 1,742 2,226 2,920 2,799 2,768 3,031 3,112 Animal Control 965 936 1,093 1,128 1,307 1,369 1,242 2,034 2,376 2,201 Calls for Service 10 YEAR REPORT Crime Arrests Citations Traffic Accidents Attachment #3 10 years statistical graphs01002003004005006000204060801001202009 2010 2011 2012 2013 2014 2015 2016 2017 2018CrimeMurderSex CrimesRobberyAggravated AssaultSimple AssaultBurglaryTheftAuto TheftArsonTheft01002003004005006007008009001,0002009 2010 2011 2012 2013 2014 2015 2016 2017 2018ArrestsAdultJuvenileDUI010,00020,00030,00040,00050,00060,00070,00080,00005001,0001,5002,0002,5003,0003,5002009 2010 2011 2012 2013 2014 2015 2016 2017 2018CitationsMisdemeanorMuniTrafficParkingAnimal ControlParking Citations05001,0001,5002,0002,50005,00010,00015,00020,00025,00030,00035,0002009 2010 2011 2012 2013 2014 2015 2016 2017 2018Calls for ServicePoliceParkingAnimal ControlAnimal Control 10 years statistical graphs0501001502002503003502009 2010 2011 2012 2013 2014 2015 2016 2017 2018Traffic AccidentsFatalInjuryNon Injury City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 19-0687 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 22, 2019 RESOLUTION AMENDING THE MASTER FEE SCHEDULE RELATED TO FINES FOR VIOLATING THE SHORT-TERM VACATION RENTAL ORDINANCE (Community Development Director Ken Robertson) Recommended Action: Staff recommends that the City Council adopt the attached resolution,thereby approving an amendment to the master fee schedule related to penalties for short-term vacation rentals. Executive Summary: The City Council established a two-year pilot program to allow and regulate short-term vacation rentals in nonconforming dwelling units on commercially zoned properties.The pilot program will begin on November 9,2019.This action would amend the master fee schedule to allow the City to enforce penalties for violating any short-term vacation rental regulation and/or permit issued under the pilot program. Background: On May 24,2016,the City Council adopted Ordinance 16-1365,thereby prohibiting short-term vacation rentals in all residential zones.This was subsequently followed with adoption of Resolution 16-7033 on June 14,2016.Resolution 16-7033 established,in part,the following penalties for violating the short-term vacation rental prohibition in the residential zones: Rental of Residential Properties for Fewer than Thirty Days Penalty – Units with 2 bedrooms or less Penalty – Units with 3 or more bedrooms 1st violation in a 12 month period $2,500.00 $5,000.00 2nd violation in a 12 month period $5,000.00 $10,000.00 3rd and subsequent violation in a 12-month period $7,500.00 $15,000.00 On October 10,2019,the City Council adopted Ordinance 19-1365,thereby establishing a two-year City of Hermosa Beach Printed on 10/18/2019Page 1 of 3 powered by Legistar™ Staff Report REPORT 19-0687 On October 10,2019,the City Council adopted Ordinance 19-1365,thereby establishing a two-year pilot program to permit and regulate short-term vacation rentals in nonconforming dwelling units on commercially zoned properties. Discussion: Resolution 16-7033 limits the enforcement of these penalties to violations within the residential zones.With the establishment of the two-year pilot program,there is the need to amend the master fee schedule to ensure the penalties apply to any violation regarding short-term vacation rentals. Accordingly,staff is recommending the City Council delete the aforementioned penalties from the fee schedule and add the following: Violation of short -term vacation rental ordinance Penalty – Units with 2 bedrooms or less Penalty – Units with 3 or more bedrooms 1st violation in a 12 month period $2,500.00 $5,000.00 2nd violation in a 12 month period $5,000.00 $10,000.00 3rd and subsequent violation in a 12-month period $7,500.00 $15,000.00 This action would not change the cost of violating the short-term vacation rental ordinance,but rather allow the City to assess penalties for violations regardless of the underlying zoning.Additionally, these penalties would be applicable to a violation of any permit issued by the City for a short-term vacation rental. Environmental Determination This action is exempt from the California Environmental Quality Act (CEQA)pursuant to CEQA Guidelines Section 15378(b)(4),which states that a “Project [under CEQA]does not include;the creation of government funding mechanisms or other government fiscal activities,which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment.”Amending the master fee schedule to establish penalties for violating the municipal code is a fiscal activity that would support enforcement to achieve compliance with existing regulations.Furthermore,establishment of these penalties does not commit the City to a specific course of action,but rather provides an additional tool to ensure short-term vacation rentals to do create an impact on the environment. General Plan Consistency: PLAN Hermosa,the City’s General Plan,was adopted by the City Council in August 2017.The change to the master fee schedule is intended to support the implementation of the short-term City of Hermosa Beach Printed on 10/18/2019Page 2 of 3 powered by Legistar™ Staff Report REPORT 19-0687 vacation rental pilot program. This is consistent with the following PLAN Hermosa goals and policies: Land Use Goal 8.A range of coastal-dependent and visitor-serving uses available to serve a variety of income ranges and amenity desires.Provision of adequate accommodations and recreational uses can help to enhance both the visitor and resident experience when frequenting the beach and nearby coastal destinations. ·Policy 8.2 Coastal-related uses.Accommodate coastal-related uses within reasonable proximity to the coastal-dependent uses they support. Approval of the pilot program allows a new source of accommodations that would not only serve the coastal-dependent uses, but would provide visitor-serving uses throughout the City. Fiscal Impact: This action would generate some revenue as penalties are assessed to violators;however,the main objective of the administrative fines is to encourage compliance,not to generate revenue.No estimate of the potential revenue has been undertaken at this point.Any revenue associated with the administrative fines would be estimated once staff is able to determine the number of administrative citations. Attachments: Amendment to Master Fee Resolution Respectfully Submitted by:David Blumenthal, AICP, Senior Planner Concur:Ken Robertson, Community Development Director Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review:Mike Jenkins, City Attorney Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 10/18/2019Page 3 of 3 powered by Legistar™ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION 19 – XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING THE MASTER FEE SCHEDULE RELATED TO PENALTIES FOR SHORT-TERM VACATION RENTALS SECTION 1. Recitals – Short-Term Vacation Rental Ordinance. 1. Pursuant to the Hermosa Beach Municipal Code Section 1.10.050, the City Council of the City of Hermosa Beach, through resolution, may resolve that an administrative penalty shall be assessed by means of an administrative citation issued by an enforcement office, which shall be payable directly to the City of Hermosa Beach. A portion of each penalty shall constitute reimbursement for the City’s administrative expenses in issuing and processing the citation. 2. Ordinance No 16-1365 was adopted by the City Council on May 24, 2016, thereby prohibiting short-term vacation rentals from all residential zoned property. 3. Resolution No 16-7033 was adopted by the City Council on June 14, 2016, which in part established penalties for violating the prohibition on short-term vacation rentals in the residential zones. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 4. Ordinance No. 19-1365 was adopted by the City Council on October 10, 2019 to establish a two-year pilot program to allow and regulate short-term vacation rentals in nonconforming dwelling units on commercially zoned properties. NOW, THEREFORE THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 2 . That the following fines shall be deleted from the City's Master Fee Schedule for violations of Municipal Code Sections 17.08.025, 17.10.015, 17.12.015, 17.14.015, 17.16.015, 17.18.025, 17.20.015, and 17.42.180 as follows: Rental of Residential Properties for Fewer than Thirty Days Penalty – Units with 2 bedrooms or less Penalty – Units with 3 or more bedrooms 1st violation in a 12 month period $2,500.00 $5,000.00 2nd violation in a 12 month period $5,000.00 $10,000.00 3rd and subsequent violation in a 12-month period $7,500.00 $15,000.00 That the following fines shall be adopted and added to the City's Master Fee Schedule (for informational purposes) for violations of Municipal Code Sections 17.08.025, 17.10.015, 17.12.015, 17.14.015, 17.16.015, 17.18.025, 17.20.015, 17.26.030, 17.40.230, 17.38.540, 17.42.180, 17.44.030, or violation to any other Municipal Code Section and/or permit issued related to short-term vacation rentals as follows: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Violation of short-term vacation rental ordinance Penalty – Units with 2 bedrooms or less Penalty – Units with 3 or more bedrooms 1st violation in a 12 month period $2,500.00 $5,000.00 2nd violation in a 12 month period $5,000.00 $10,000.00 3rd and subsequent violation in a 12 month period $7,500.00 $15,000.00 SECTION 3 . The above fee shall become effective immediately. PASSED, APPROVED AND ADOPTED this 22nd day of October 2019. ______________________________________________________________________ PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: ________________________________ _______________________________ City Clerk City Attorney City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 19-0700 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 22, 2019 REQUEST FOR APPROVAL OF REVISED CLASSIFICATION SPECIFICATION FOR DEPUTY CITY CLERK AND CONTINUE TO ESTABLISH THE POSITION IN THE PROFESSIONAL AND ADMINISTRATIVE EMPLOYEE GROUP (Human Resources Manager Vanessa Godinez) Recommended Action: Staff recommends that the City Council: 1.Approve the revised class specification for Deputy City Clerk; and 2.Affirm that the bargaining unit for this classification remains with the Professional and Administrative Employee Group. Executive Summary: Revisions to the class specification of the Deputy City Clerk position are necessary in order to ensure effective and sustainable operations within the City Clerk’s Department.The Hermosa Beach Civil Service Board considered and approved a revised list of class specifications on September 18,2019. In order to finalize these changes,staff recommends that Council approve the revised class specification and affirm that the bargaining unit for this position remain with the Professional and Administrative Employee Group. Background: Under general direction,the position of Deputy City Clerk assists in administering the day-to-day operation of the City Clerk’s Office;provide support to the City Clerk in the preparation of agendas, minutes,and other tasks as assigned;maintain specialized filing and record keeping systems; perform a variety of specialized administrative duties;and perform the duties of the City Clerk when assigned.The revised class specification (Attachment 1)for this position was approved by the Hermosa Beach Civil Service Board on September 18, 2019. General Plan Consistency: This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below: City of Hermosa Beach Printed on 10/17/2019Page 1 of 2 powered by Legistar™ Staff Report REPORT 19-0700 Governance Goal 1. A high degree of transparency and integrity in the decision-making process. ·Policy 1.2:Strategic planning.Regularly discuss and set priorities at the City Council and management level to prioritize work programs and staffing needs. Fiscal Impact: The salary and benefit costs for this position have been approved in the Fiscal Year 2019-2020 budget. Attachments: Deputy City Clerk Class Specification Respectfully Submitted by: Vanessa Godinez, Human Resources Manager Noted for Fiscal Impact: Viki Copeland, Finance Director Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 10/17/2019Page 2 of 2 powered by Legistar™ CITY OF HERMOSA BEACH Class Specification DEPUTY CITY CLERK DEFINITION Under direction, to assist in administering the day-to-day operation of the city Clerk’s Office; to provide support to the City Clerk in the preparation of agendas, minutes, and follow-up; to maintain specialized filing and record systems; to perform a variety of difficult and specialized typing, transcription, clerical, word processing and administrative duties; performs the duties of the City Clerk when assigned; acts as Deputy Registrar of Voters and Notary Public; and performs related duties as required. EXAMPLES OF DUTIES Assists in preparing and posting agendas and agenda packets; attends City Council meetings to take and transcribe minutes; prepares and distributes City Council meeting minutes after meetings; records and replays City meetings for cable access channels; informs all outside agencies and City departments involved in an action of the City Council;; gives out information interpreting and explaining City records, ordinances, laws and procedures; composes and prepares correspondence and records; revises and/or maintains the official files and records of the City; receives claims and lawsuits served on the City; processes contracts, including monitoring of insurance policies; revises and maintains City code of Ordinances; researches files to provide information to city staff, officials, and the public; assists in preparation for and conduct of elections; maintains an index file on all Council actions, ordinances, resolutions, contracts, agreements, encroachments, lien deeds and easements; formats resolutions for City Council signatures as necessary; supervises publications of legal notices and ordinances and administers contract with newspaper; attends bid openings; assists with conducting elections and acceptance of petitions; responds to inquiries in person, over the phone, and/or by email; maintains files and distributes various codes and forms for reports required under the Fair Political Practices Act; executes, records, certifies, and/or notarizes municipal documents; serves as City Clerk in absence of City Clerk; maintains the City Clerk’s webpage with updated information and notices; responsible for cable television recordings and replay schedule. QUALIFICATION GUIDELINES Knowledge, Skills & Abilities: Knowledge of: operational characteristics, services, and activities of the functions, programs, and operations of a City Clerk’s Office; office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases;; principles of business letter writing and report preparation; customer service and public relations methods and techniques; principles and procedures of record keeping and filing;methods and techniques of proper phone etiquette; English usage, spelling, grammar, and punctuation.. Ability to: perform a full range of varied complex, sensitive, highly responsible, and confidential office administrative, secretarial, advanced clerical, and routine programmatic support functions of a general or specialized nature in support of the City Clerk’s Office with only occasional instruction or assistance; type or enter data at a speed necessary for successful job performance; plan, lay out and supervise office procedures and filing and record systems; operate office equipment including computers and supporting word processing, spreadsheet, and database applications; review work for accuracy and completeness; learn and interpret rules, regulations, laws an processes; make decisions in procedural matters; work effectively with the public and function in situations requiring tact, diplomacy and discretion; understand and carry out oral and written directions; write effectively; perform shorthand or speed writing is highly desirable; communicate clearly and concisely, both orally and in writing; establish and maintain effective professional working relationships with those contacted in the course of work. Education and Experience: Any combination of training and experience which would provide the required knowledge and abilities is qualifying. A typical way to obtain this required knowledge would be: High school diploma or equivalent education and experience. Associates Degree in Public Administration or related field is desirable. Three years of increasingly responsible experience performing complex administrative support duties in a municipal government setting, two of which must have been in a City Clerk’s Office providing professional administrative support. Experience must also include frequent contact with the public. . Licenses/Certificates:Certified Municipal Clerk is preferred. Possession of a valid Class C California Driver’s License with a safe driving record is required and must be maintained as valid during the course of employment. Must be able to qualify as a Notary Public and must be bondable. PHYSICAL DEMANDS AND WORKING ENVIRONMENT The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment:Work is performed primarily in a standard office environment with extensive public contact and constant interruptions. Physical:Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision:See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction. Approved by Civil Service Board: September 18, 2019 Approved by City Council: City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 19-0690 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 22, 2019 APPROVAL OF THE FIFTH AMENDMENT TO THE ROTARY CLUB LEASE AGREEMENT FOR USE OF THE ROTARY FACILITY (2521 VALLEY DRIVE) INCLUDING A FOUR-MONTH EXTENSION (Community Resources Manager Kelly Orta) Recommended Action: Staff recommends that the City Council approve the fifth amendment to the Rotary Club lease agreement including a four-month extension, to expire February 29, 2020. Executive Summary: In the early 1950’s,the Rotary Club of Hermosa Beach,a local non-profit organization,constructed the current Rotary facility at 2521 Valley Drive at its own expense.The Rotary Club has since managed and maintained the facility,primarily focused on providing a location for various youth organizations to meet on a regular basis.Staff requests a four-month extension to the current lease agreement,to expire February 29,2020,to allow additional time necessary to align a future,longer- term agreement with the Municipal Lease Policy.A final draft of the policy is scheduled for presentation to the Parks,Recreation and Community Resources Advisory Commission by its January,2020 meeting followed by presentation and formal adoption of the policy by the City Council thereafter. Background: In the early 1950’s,the Rotary Club of Hermosa Beach,a local non-profit organization,constructed the current Rotary facility at 2521 Valley Drive at its own expense.The Rotary Club has since managed and maintained the facility,primarily focused on providing a location for various youth organizations to meet.In September 2009,the City entered into the most recent formal lease agreement with the Rotary Club for its exclusive use of the facility for a three-year term,expiring July 28,2012 (Attachment 1).A first amendment to this agreement was approved by the City Council at its February 12,2013 meeting,which included an additional three-year term,expiring July 31,2015 ( Attachment 2).A second amendment was approved by the City Council at its July 28,2015 meeting, extending the agreement to a three-year term through July 31,2018 (Attachment 3).A third amendment was approved by the City Council at its February 26,2019,which included a one-year City of Hermosa Beach Printed on 10/17/2019Page 1 of 3 powered by Legistar™ Staff Report REPORT 19-0690 amendment was approved by the City Council at its February 26,2019,which included a one-year term extension,retroactive to July 31,2018,to expire July 31,2019 (Attachment 4).Most recently,a fourth amendment was approved by the City Council at its June 11,2019 meeting,extending the agreement for three-months through October 31, 2019 (Attachment 5). Discussion: The Rotary Club of Hermosa Beach independently manages and maintains the Rotary facility,which hosts private gatherings,meetings,and a variety of youth programming.All proceeds collected through private use of the facility are required to be utilized for building upkeep and maintenance,as described in paragraph 4 of the lease agreement (Attachment 1).Following its approval of the third amendment at the February 26,2019 regular meeting,staff met with Rotary Club representative, Steve Peterson,to begin discussing a longer-term lease agreement while staff and the Municipal Lease Subcommittee developed a comprehensive Municipal Lease Policy.As a result of these discussions,Peterson relayed to staff that last fall,the Rotary Club allocated additional funds to provide some relief to the aging roof of the facility through a series of patches in multiple locations. These patches were not intended to be long-term repairs and a full roof replacement was needed prior to the upcoming rainy season.The Rotary Club funded and completed the replacement of the roof in August,which totaled $17,312 plus additional work for paint touch ups,further demonstrating its commitment to maintaining the facility to an acceptable standard. Municipal Lease Policy Since 2016,the Parks,Recreation and Community Resources Advisory Commission (Commission) has been working on the creation of guidelines to inform a comprehensive municipal lease policy to formalize the use of City facilities by various organizations.The Commission created a Municipal Lease Policy Subcommittee specifically tasked with furthering the Commission’s efforts in creating parameters for a comprehensive lease policy.Commissioners Pizer,Mains,and Rosenfeld were chosen by the Commission to fulfill this obligation.Commissioner Horowitz was recently selected by the Commission at its October 1 meeting to replace Commissioner Rosenfeld due to his expired term.The Subcommittee presented its policy guidelines to the City Council at its regular meeting on February 26,2019.The City Council provided staff with its input on the Subcommittee’s recommended guidelines as well as additional items to be included in the final lease policy,which was presented to the Commission for its input at its regular meeting on July 2,2019.The Commission provided staff with additional input on the draft policy including language updates; comparative information outlining other municipalities’approach to lease agreements;and market rate data to guide the projected costs for use of each facility.Staff anticipates a second presentation of the proposed Municipal Lease Policy to the Commission by its January 2020 meeting.The recommended four-month extension of the Rotary Club’s lease agreement (Attachment 6)would allow negotiations of a future agreement with the Rotary Club to align with the newly adopted Municipal Lease Policy. City of Hermosa Beach Printed on 10/17/2019Page 2 of 3 powered by Legistar™ Staff Report REPORT 19-0690 General Plan Consistency: This report and associated recommendations have been evaluated for their consistency with the City’s General Plan. Relevant policies are listed below: Parks and Open Space Goal 3. Community parks and facilities encourage social activity and interaction. ·3.4 -Balance space needs.Balance the space needs and demand on public resources of formal and informal events. ·3.6 -Availability of City facilities.Consider the demand and availability of City facilities for general community use in the long-term lease and/or rental of City facilities. Fiscal Impact: Per paragraph 3 of the lease agreement,the Rotary Club of Hermosa Beach would be charged $0.33 for the four-month extension as its current lease amount is $1.00 per year. Attachments: 1.Rotary Club Lease Agreement 2.First Amendment to the Rotary Club Lease Agreement 3.Second Amendment to the Rotary Club Lease Agreement 4.Third Amendment to the Rotary Club Lease Agreement 5.Fourth Amendment to the Rotary Club Lease Agreement 6.Fifth Amendment to the Rotary Club Lease Agreement Respectfully Submitted by: Kelly Orta, Community Resources Manager Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Mike Jenkins, City Attorney Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 10/17/2019Page 3 of 3 powered by Legistar™ Fifth Amendment to Lease Agreement – Rotary Club Page 1 FIFTH AMENDMENT TO LEASE AGREEMENT This Fifth Amendment to Lease Agreement (“Fifth Amendment”) is entered into on this ______ day of October, 2019, by and between the City of Hermosa Beach, a municipal corporation (“City”) and the Hermosa Beach Rotary Club, a nonprofit service organization (“Lessee”). RECITALS A. City and lessee are parties to that Lease Agreement dated July 29, 2009 (the “Lease Agreement”) by which City leases certain real property located at 2521 Valley Drive to Lessee. B. City and Lessee agreed to an extension of the Lease (“First Amendment”) dated February 14, 2013, which extended the term of the Lease by three years, expiring on July 31, 2015. C. City and Lessee agreed to an extension of the Lease (“Second Amendment”) dated July 28, 2015, which extended the term of the Lease by three years, expiring on July 31, 2018. D. City and Lessee agreed to an additional extension of the Lease (“Third Amendment”) dated April 24, 2018, which extended the term of the Lease by one year, expiring on July 31, 2019. E. City and Lessee agreed to an additional extension of the Lease Agreement (“Fourth Amendment”) dated June 11, 2019, which extended the term of the Lease by three months, expiring on October 31, 2019. F. City and Lessee now desire to further amend the Lease Agreement (“Fifth Amendment”) in order to extend the term of the lease by four months to February 29, 2020. NOW, THEREFORE, in consideration of the foregoing, the Agreement is amended as follows: 1. Section 2. Term: is hereby amended to read as follows: “The term of this Lease shall be for a period of four (4) months from October 31, 2019 to February 29, 2020, unless extended or sooner terminated by either party as provided in Section 17 herein. Except as above modified, in all other respects the Agreement is hereby reaffirmed in full force and effect. [signatures on following page] Fifth Amendment to Lease Agreement – Rotary Club Page 2 CITY OF HERMOSA BEACH STACEY ARMATO, MAYOR LESSEE ______________________________ HERMOSA BEACH ROTARY CLUB ATTEST: __________________________________ CITY CLERK APPROVED AS TO FORM: __________________________________ MICHAEL JENKINS, CITY ATTORNEY City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 19-0674 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 22, 2019 (continued from October 10, 2019) PRECISE DEVELOPMENT PLAN 19-2 AND PARKING PLAN 19-2 CITY COUNCIL REVIEW AND RECONSIDERATION OF THE PLANNING COMMISSION DECISION TO DENY A REQUEST FOR A PRECISE DEVELOPMENT PLAN AND PARKING PLAN FOR A SIX-UNIT MOTEL PROJECT BY CONSTRUCTING A NEW THREE-STORY, DETACHED 2,744 SQUARE FOOT COMMERCIAL BUILDING CONTAINING FIVE UNITS AT 70 10TH STREET, TO BE CONSTRUCTED BEHIND THE EXISTING 1,841 SQUARE FOOT SINGLE-FAMILY RESIDENCE WHICH WOULD BE CONVERTED TO AN ADDITIONAL UNIT AND A PARKING PLAN TO ALLOW THE SIX-SPACE PARKING REQUIREMENT TO BE MET WITH FOUR ON-SITE SPACES (INCLUDING ONE TANDEM SPACE) PLUS PAYMENT OF FEES IN-LIEU OF PROVIDING THE TWO SPACES ON- SITE, ON A 4,023 SQUARE FOOT LOT IN THE C-2 (RESTRICTED COMMERCIAL) ZONING DISTRICT AT 70 10th STREET; AND CONSIDERATION OF A MITIGATED NEGATIVE DECLARATION (Community Development Director Ken Robertson) Recommended Action: Staff recommends the City Council adopt the attached resolution,to overturn the Planning Commission’s denial of the project,and approve Precise Development Plan 19-2 and Parking Plan 19-2 to allow a six-unit motel project by constructing a new three-story,detached 2,744 square foot (sq.ft.)commercial building containing five units,to be constructed behind the existing 1,841 square foot single-family residence which will be converted to an additional unit,and Parking Plan 19-2 to allow the six-space parking requirement to be met with four onsite spaces (including one tandem space)plus payment of fees in-lieu of providing the two spaces onsite,on a 4,023 square foot lot in the C-2 (Restricted Commercial)zoning district at 70 10th Street;and adopt the Mitigated Negative Declaration. Executive Summary: The applicants request a Precise Development Plan (PDP)and Parking Plan to allow a six-unit motel project with the six-space parking requirement to be met with four onsite spaces (including one tandem space)plus payment of fees in-lieu of providing the two spaces on-site and requests the City Council adopt the Mitigated Negative Declaration.After conducting two public hearings,the Planning Commission denied this second iteration of a project at this site at its meeting of August 20,2019. The City Council,at its August 27,2019 meeting reviewed the Draft Action Minutes from the August 20,2019 Planning Commission hearing and a request from the applicant for reconsideration. Pursuant to Section 2.52.040 of the Municipal Code,by two affirmative votes,initiated review and City of Hermosa Beach Printed on 10/18/2019Page 1 of 12 powered by Legistar™ Staff Report REPORT 19-0674 Pursuant to Section 2.52.040 of the Municipal Code,by two affirmative votes,initiated review and reconsideration of the Planning Commission decision.The City Council reconsideration of the matter was noticed in the same manner as the Planning Commission. Background: The subject site at 70 10th Street is located within the Downtown District,south of Pier Plaza,and on the southwest corner of Hermosa Avenue and 10th Street.The site is located within the Restricted Commercial (C-2)zoning district with a Community Commercial General Plan land use designation. The 4,023 sq.ft.lot houses an approximately 1,840 sq.ft.two-story single-family residence and contains one parking space,which is accessed from the alley to the south (10th Court).Two residential units are located immediately west of the subject property at 64 10th Street and 69 10th Court.The adjacent residences are located within the C-2 zoning district,and as such,are legal nonconforming uses.A mixture of commercial uses is located north (across 10th Street),east (across Hermosa Avenue)and south (across 10th Court)of the subject site.Commercial uses in the vicinity consist of general and medical office, retail and restaurant uses. The project being requested is the second project requested by the applicant on this site.The first project reviewed and considered by the Commission at its July 17,2018 meeting was a request for a new three-story,detached,2,744 square foot commercial building with ground floor retail and second and third floor office space while preserving in place and converting the existing 1,841 square foot single-family use to a single-unit motel.The project required 12 parking spaces and provided four parking spaces on-site and requested payment of fees in-lieu of providing the eight spaces on-site.At its meeting of July 17,2018 the Commission with a unanimous vote denied the project and directed staff to prepare a resolution of denial.At its meeting of August 21,2018 the Planning Commission adopted PC Resolution 18-23 ratifying their decision. The applicants considered the Commission’s feedback and revised the project uses in a manner that reduced the amount of required parking spaces (from twelve down to six).At the June 18,2019 meeting,the Planning Commission considered the current request for a six-unit motel project with ancillary registration office.To avoid adverse impacts to both the historic integrity of the existing structure as well as the ability of the collection of bungalows to maintain eligibility for designation as a historic district,no physical changes were proposed to the existing bungalow structure,and the structure was proposed to be adaptively re-used as one of the motel units. During the hearing,the Planning Commission heard from the applicant and three members of the public,who were opposed to the project due to anticipated parking impacts.The City also received eight letters opposed to the project primarily due to anticipated parking impacts.After hearing public comments and deliberation,the Commission expressed continued concerns with the proposed project’s lack of sufficient on-site parking for the motel use and ancillary registration office.The Commission continued the item to a later date and requested the applicant work on a design solution that would provide additional parking spaces or reduce the number of units,thereby reducing theCity of Hermosa Beach Printed on 10/18/2019Page 2 of 12 powered by Legistar™ Staff Report REPORT 19-0674 that would provide additional parking spaces or reduce the number of units,thereby reducing the number of parking spaces required. After considering and discussing options and alternatives with staff,the applicants decided to maintain the previously proposed site layout,physical building design and number of motel units but removed the registration office.The applicants proposed supplemental operational adjustments and parking/vehicle reduction strategies as detailed later in the report. On August 20,2019,the Planning Commission conducted a duly noticed public hearing to consider the project with supplemental operational adjustments and parking/vehicle reduction strategies. During the hearing,the applicants addressed the Planning Commission along with nine members of the public who were all opposed to the project due to anticipated parking impacts.The City also received six letters opposed to the project primarily due to anticipated parking impacts.During the deliberations on the project,the Planning Commission noted that they could not support the project based on there being too many motel units with not enough on-site parking and that nearby public parking supply is already strained and would not provide sufficient parking capacity for the project.At the conclusion of the hearing and after considering all oral and written testimony,the Planning Commission voted 4-1,to deny the project (Aye:4-Commissioner Flaherty,Commissioner Rice, Commissioner Saemann,and Chair No:1-Vice Chair Hoffman).Attached is the resolution denying the PDP and Parking Plan (P.C. Resolution No. 19-14). Discussion: After the Commission continued the public hearing,the applicants met with staff to discuss options and alternatives and assessed the site for ways to provide additional parking spaces on-site.After extensive efforts,it was determined that no additional parking spaces could be added to the site without involving: 1.Loss of the 1st floor motel unit thereby gaining one additional tandem parking space and reducing the number of units to five,requiring payment of fees in-lieu of providing one space on-site and architectural and building/access plan revisions,re-review by the historic consultant and revisions to the Mitigated Negative Declaration; or 2.Removal of a portion of or a full demolition of the existing front bungalow building,which would require preparation of an Environmental Impact Report (EIR)due to resulting significant unavoidable impacts to the historic structure and an amendment to the Historical Resources Report; or 3.Providing an additional driveway to the site,which would result in loss of public metered street parking spaces. Vehicle lifts were considered but are not a City code recognized method of providing required parking.The property is also not large enough to provide a driveway ramp leading to underground parking.The project site is also a corner lot surrounded by public metered street parking spaces and City of Hermosa Beach Printed on 10/18/2019Page 3 of 12 powered by Legistar™ Staff Report REPORT 19-0674 parking.The project site is also a corner lot surrounded by public metered street parking spaces and in the Coastal Zone making vehicle access options limited. Due to limited site area and maintaining the existing front historic structure,the maximum number of parking spaces the site can accommodate is five (two standard,two tandem,and one ADA space).In order to gain the one additional on-site parking space,the 1st floor pedestrian-oriented motel unit must be removed,thereby reducing the number of units to five,requiring payment of fees in-lieu of providing one space on-site.The project would then require architectural and building/access plan revisions,re-review by the historic consultant,and revisions to the Mitigated Negative Declaration; that is after two significant project revisions and three and a half years in the process of trying to get the project entitled. Staff and the applicant also analyzed the option of converting the existing 1,841 square foot front structure to any general commercial uses with the lowest parking requirements such as retail or general office (requiring 1 parking space per 250 square feet)with no new building at the rear of the lot.Seven parking spaces would be required to simply convert the existing structure to retail or office. As noted,only five parking spaces can physically be provided on-site.Therefore,to convert the existing structure to a general commercial use with the lowest parking requirements would require payment of fees in-lieu of providing the two spaces on-site and tandem parking which both require approval of a Parking Plan.The constraints of this site,including size,location,and historic structure, significantly limit the viable use of this property without consideration of in-lieu parking and/or tandem parking. The applicants agree that there is a benefit in preserving the historic structure,which contributes to maintaining the charm and scale of the 10th Street frontage,as opposed to construction of a new 30- foot high commercial building covering the entire lot. After considering and discussing options and alternatives with staff,the applicants have decided to maintain the previously proposed site layout and physical building design and number of motel units. The applicants proposed the following supplemental operational adjustments and parking/vehicle reduction strategies due to site constraints: ·Provide two on-site neighborhood electric vehicles, ·Require that two vehicle-free units be provided whenever the property is more than 65% occupied, ·Provide discounts for all occupants that are vehicle-free, ·Remove the ancillary registration office/concierge room, ·Contract with a local real estate broker and property management firm and local cleaning service offering drop-off and pick-up of cleaning staff, and ·Require keyless entry for all rooms,which reduces the need for 24-hour on-site registration City of Hermosa Beach Printed on 10/18/2019Page 4 of 12 powered by Legistar™ Staff Report REPORT 19-0674 ·Require keyless entry for all rooms,which reduces the need for 24-hour on-site registration staffing. The applicants requested the Planning Commission approve the project with conditions and operational procedures as set forth above.Based on the above parking demand reduction strategies proposed,in addition to payment of fees in-lieu of providing the two parking spaces on-site,staff recommended approval of the project considering that the items outlined above would enhance the project and would help manage parking,incentivize use of ride share options (Uber,Lyft)and active transportation options such as bicycles,and that the project would result in sufficient parking with less potential to result in parking impacts. As previously noted,the Planning Commission conducted a duly noticed public hearing on August 20,2019,in which staff recommended approval of the project.Staff’s complete analysis of the project,including the required Precise Development Plan findings,is attached to this report.Public comment letters have been consolidated from the June 18th and August 20th Planning Commission meetings and are also attached to this report. Precise Development Plan: A Precise Development Plan (PDP)is required for this project due to the construction of a new building on commercially zoned property.The purpose and intent of requiring precise development plan review for development projects is to achieve a reasonable level of quality,compatibility,in harmony with the community’s social,economic and environmental objectives,and to protect existing and potential developments,and uses on adjacent and surrounding property.Staff proposes new conditions of approval 4a.-d.and 5 in the draft City Council approval resolution,which were not presented to or considered by the Planning Commission,requiring a business management plan to minimize neighborhood impacts.Due to the project being denied twice by Planning Commission and due to findings of lack of sufficient on-site parking,Staff has focused the discussion for Council on parking.However,Staff’s complete analysis of the project,including the required Precise Development Plan findings,is attached to this report.This proposal balances many of the competing interests at issue.The proposal retains and adaptively reuses the historic structure on the site,which in turn maintains the scale and harmony of the project with the surrounding neighborhood.The proposal also redevelops an underutilized and dilapidated property.The proposal has been reduced in size while still providing these other land use benefits.Therefore,staff recommends approval of the PDP and Parking Plan. Parking Plan: A Parking Plan is requested to allow the six-space parking requirement to be met with four on-site spaces,including one tandem space,plus payment of fees in-lieu of providing two parking spaces on -site. City of Hermosa Beach Printed on 10/18/2019Page 5 of 12 powered by Legistar™ Staff Report REPORT 19-0674 Hermosa Beach Municipal Code (HBMC)Section 17.44.210 provides that a Parking Plan may be approved by the Planning Commission,or City Council on reconsideration,to allow for a reduction in the number of spaces required.The proposal is to allow this reduction both through payment of fees in-lieu of providing all required spaces on-site and for use of a tandem parking space to count towards required parking.Pursuant to HBMC Section 17.44.210 “The applicant shall provide the information necessary to show that adequate parking will be provided for customers,clients,visitors and employees or when located in a vehicle parking district,the applicant shall propose an in-lieu fee according to requirements of this chapter.”Factors such as the following shall be taken into consideration:van pools,bicycle and foot traffic,common parking facilities,varied work shifts,valet parking,unique features of the proposed uses,peak hours of the proposed use as compared with other uses sharing the same parking facilities especially in the case of small restaurants or snack shops in the downtown area or in multi-tenant buildings,and other methods of reducing parking demand. HBMC Section 17.44.040(E)pertaining to in-lieu parking explicitly states,“When the City Council provides for contributions to an improvement fund for a vehicle parking district in lieu of parking spaces so required,said in-lieu fee contributions shall be considered to satisfy the requirements of this chapter.”This reflects an agreement with the Coastal Commission as part of the City’s certified Coastal Land Use Plan (LUP),certified in 1981 and amended as recently as 2004,establishing an approved program for payment of fees in-lieu of providing all required parking on-site.The basic concept is to allow for the development of smaller properties in the downtown where it is not possible or not practical to provide all required parking on-site.Currently,the fee amount is $28,900 per required parking space not provided on-site.The fee was established by resolution of the City Council and was based on an appraisal completed in July 2006.The in-lieu funds are used to mitigate increased parking demand.The threshold limit was established at 100 parking spaces in 1982 and the City has not yet reached this threshold.To date,the City has approved and collected payment of fees in-lieu for 66 parking spaces.If the applicant’s request to pay fees in-lieu of providing the two parking spaces on-site is approved,then the City’s inventory of available in-lieu spaces would be reduced to 32.Once the City reaches the 100 space threshold additional parking must be constructed or, no additional in-lieu parking may be authorized. Motels require one space for each unit.The proposed project would consist of six motel units which requires a total of six parking spaces.HBMC Section 17.44.040 (E)2.b.requires building sites, where buildings will exceed a 1:1 gross floor area to building site area ratio,to provide a minimum of 25%of the required parking on-site with the remaining required parking authorized to be paid through fee in-lieu contributions with approval of a Parking Plan.In addition,a minimum of two parking spaces (25%of six spaces)must be provided on-site,and the proposal is that four parking spaces (66.67%)be provided on-site.As discussed in greater detail in Section 2 of the June 18,2019 staff report attached,the proposed parking should be sufficient to satisfy parking demand during peak City of Hermosa Beach Printed on 10/18/2019Page 6 of 12 powered by Legistar™ Staff Report REPORT 19-0674 report attached,the proposed parking should be sufficient to satisfy parking demand during peak periods especially with the proposed parking reduction strategies.The applicant also requests the use of one tandem parking space as a method to provide required parking that is planned to be managed through discount pricing for the tandem space and coordination with off-site management. The City’s Parking and Traffic consultant provided that peak parking demand for motel uses typically occurs during overnight hours from 9:00 p.m.to 10:00 a.m.daily.Motel uses have peak times which coincide with times of the week where public parking is more available when compared to general retail and office uses.The nearest public surface parking lot is Lot A,located approximately one block (300 feet)away at 1101 Hermosa Avenue,contains 130 parking spaces.Lot B,located north of 13th Court,between Hermosa Avenue and Beach Drive,approximately two and a half blocks (750 feet) away,contains 37 parking spaces.Lot C,a public parking structure located approximately three blocks (900 feet)away at 13th Street and Hermosa Avenue,contains 261 parking spaces.The overall public parking lot occupancy for Lots A,B,and C is between 79%to 95%during weekday evenings and weekend afternoons.Public parking spaces are provided throughout the Downtown,which is located within Zone 2 of the Coastal Zone public parking supply,between 16th Street and 8th Street and as far east as Ardmore Avenue.In Zone 2,through a combination of public parking lots and metered street parking spaces,occupancy rates range between 51%and 62%during weekday evenings and weekend afternoons. Alternative transportation options for motel occupants,which may provide parking relief,include ride sharing services (Uber and Lyft)and bus lines 130 and 109,which have stops along Hermosa Avenue.The Parking Analysis conducted for the proposed Strand and Pier Hotel project (11 and 19 Pier Ave.,1250 and 1272 The Strand,and 20,30,and 32 13th St.),indicated through traffic counts for the Beach House Hotel (containing 96 rooms)that during the Friday evening peak hour (June 23, 2017),there were 12 Uber/Lyft trips (approximately 35%of the total trips)which suggests that a large portion of motel guests may arrive via Uber/Lyft.Additionally,the applicant has proposed special rates for carless visitors and the location is ideal for guests to walk to many local amenities,including the beach, restaurants and other activities. Staff believes that given the site constraints,fees in-lieu of parking are appropriate and parking reduction measures offered by the applicant further support that the project is adequately parked and the parking plan should be approved. Environmental Determination: As part of the environmental review process,the initial study identified the potential for excessive groundborne vibration or groundborne noise levels to occur.This potential impact was determined to be less than significant with mitigation,as discussed in greater detail in the PDP Criteria Item 7 of the attached June 18,2019 staff report.To ensure that vibration levels do not exceed damaging levels at the property line of the adjacent residence,a detailed monitoring program is required that would City of Hermosa Beach Printed on 10/18/2019Page 7 of 12 powered by Legistar™ Staff Report REPORT 19-0674 the property line of the adjacent residence,a detailed monitoring program is required that would ensure vibration is reduced if it reaches certain levels.The City prepared a revised Initial Study and Mitigated Negative Declaration pursuant to CEQA for the revised project.No comments were received.The project would not have a significant impact on the environment with adoption of the Mitigated Negative Declaration and implementation of the mitigation measure. General Plan Consistency: PLAN Hermosa,the City’s General Plan,was adopted by the City Council in August 2017.The project supports several PLAN Hermosa goals and policies that are listed below. Land Use Policies ·1.5 Balance resident and visitor needs.Ensure land uses and businesses provide for the needs of residents as well as visitors. ·1.6 Scale and context.Consider the compatibility of new development within its urban context to avoid abrupt changes in scale and massing. ·1.7 Compatibility of uses.Ensure the placement of new uses does not create or exacerbate nuisances between different types of land uses. ·1.9 Retain commercial land area.Discourage the conversion of commercial land to residential uses.1.10 Transition between uses.Encourage new projects in non-residential areas to employ architectural transitions to adjoining residential properties to ensure compatibility of scale and a sense of privacy for existing residences.Such transitions could include setbacks,gradations and transitions in building height and appropriate landscaping. ·3.1 Unique districts.Encourage the development of local and city-wide districts and centers that address different community needs and market sectors and complement surrounding neighborhoods. ·5.1 Scale and massing.Consider the scale of new development within its urban context to avoid abrupt changes in scale and massing. ·5.2 High quality materials.Require high quality and long lasting building materials on all new development projects in the city. ·5.5 Preservation and adaptive reuse.Provide incentives for the preservation or adaptive reuse of historic structures and iconic landmarks. ·5.6 Eclectic and diverse architecture.Seek to maintain and enhance neighborhood character through eclectic and diverse architectural styles. ·6.6 Human-scale buildings.Encourage buildings and design to include human-scale details such as windows on the street,awnings and architectural features that create a visually interesting pedestrian environment. ·6.7 Pedestrian oriented design.Eliminate urban form conditions that reduce walkability by discouraging surface parking and parking structures along walkways,long blank walls along walkways,and garage- dominated building facades. ·6.8 Balance pedestrian and vehicular circulation.Require vehicle parking design to consider pedestrian circulation. Require the following of all new development along corridors: o Where parking lots front the street,the City will work with existing property owners to add landscaping between the parking lot and the street. o Parking lots should be landscaped to create an attractive pedestrian environment and reduce the City of Hermosa Beach Printed on 10/18/2019Page 8 of 12 powered by Legistar™ Staff Report REPORT 19-0674 o Parking lots should be landscaped to create an attractive pedestrian environment and reduce the impact of heat islands. o The number of curb cuts and other intrusions of vehicles across sidewalks should be minimized. o When shared parking supply options are not available,encourage connections between parking lots on adjacent sites. o Above-ground parking structures should be designed according to the same urban design principles as other buildings. o Encourage the use of systems to increase parking lot efficiency,such as mechanical lift systems or occupancy sensors. ·8.3 Land use regulations.Encourage for coastal-dependent and coastal-related commercial uses in the Recreational Commercial and Community Commercial land use designations.Prioritize such uses in the Recreational Commercial designation.Provide for and prioritize coastal-related industrial uses in the Creative Industrial land use designation. ·8.5 New accommodations.Encourage visitor-serving accommodations in the Recreational Commercial land use designation,and encourage new hotel/motel development throughout commercially zoned portions of the planning area to provide a range of room types,sizes,and prices that serve a variety of income ranges. ·10.5 Adaptive reuse and sustainable development.Promote historic preservation as sustainable development and encourage adaptive reuse of historic or older properties. Mobility Polices ·3.3 Active transportation.Require commercial development or redevelopment projects and residential projects with four or more units to accommodate active transportation by providing on-site amenities, necessary connections to adjacent existing and planned pedestrian and bicycle networks,and incorporate people-oriented design practices. ·3.5 Incentivize other modes.Incentivize local shuttle/trolley services,rideshare and car share programs, and developing infrastructure that support low carbon (e.g. electric) vehicles. ·4.3 Reduce impacts.Reduce spillover parking impacts due to employee parking and seasonal and event- based demands. ·4.5 Sufficient bicycle parking.Require a sufficient supply of bicycle parking to be provided in conjunction with new vehicle parking facilities by both public and private developments. ·4.6 Priority parking.Provide priority parking and charging stations to accommodate the use of Electric Vehicles (EV’s), including smaller short-distance neighborhood electric vehicles. ·4.8 Ensure commercial parking.Ensure that prime commercial parking spaces are available for customers and other short-term users throughout the day. ·8.4 Utilize alleys.Encourage alleys for access for parking,delivery loading/unloading and trash collection and, where possible, provide additional green space and pedestrian amenities. Sustainability and Conservation Policy ·4.1 Renewable energy generation.Support or facilitate the installation of renewable energy projects on homes and businesses. The site is located within the Community Commercial (CC)General Plan land use area and the purpose is to provide opportunities and locations for uses designed to serve the shopping,dining, City of Hermosa Beach Printed on 10/18/2019Page 9 of 12 powered by Legistar™ Staff Report REPORT 19-0674 purpose is to provide opportunities and locations for uses designed to serve the shopping,dining, and employment desires of the entire community.Residential uses are not allowed in this designation as its intent is to promote and protect retail,office,and service uses that diversify the City’s tax base. The appropriate intensity range is between a Floor Area Ratio of 0.5 to 1.25. The site is also located within the Downtown District Character Area where the types of uses are to provide services and activities associated with the local beach culture to residents as well as visitors to the city.The intent of the Downtown District is to enhance the building form and orientation while specifically transforming the realm on Hermosa Avenue.Any new buildings should pay close attention to and contribute to the high quality pedestrian environment provided throughout Downtown. First floor street front businesses should include sales tax-generating commercial uses to promote lively pedestrian activity on Downtown streets.Development along Hermosa Avenue should conform to recommendations of the Downtown Revitalization Strategy to realize a town-scale Main Street environment that supports pedestrian activity and local serving commerce.Many of the unique buildings,streetscape features,and public spaces are iconic or historic in nature,and new buildings should be carefully integrated to retain the town’s eclectic charm.In addition,buildings should be two to three stories in height,cover most or all of the parcel,and may abut neighboring structures. Development should enhance the area’s role as a visitor destination by facilitating the development of boutique hotels (and motels)that provide specific benefits to the community.Once Downtown, walking and bicycling are the primary means for traveling around Downtown while vehicles are accommodated through consolidated parking lots and metered street parking.Downtown parking should be provided off-site through public or private shared parking facilities,with any on-site parking situated to the rear of the buildings and/or hidden and screened. The project would have a total Floor Area Ratio of 1.14,and the motel use is an appropriate use within the CC General Plan land use area and Downtown District and would provide overnight accommodations and employment opportunities for the entire community and visitors.The project is pedestrian-oriented with two of the six motel units provided on the ground floor level.The existing single-family residential structure would be retained,and the new building would be carefully integrated to retain the town’s eclectic charm.The new building would be three stories in height and would directly abut the neighboring residences at 64 10th Street and 69 10th Court.Required parking is provided through a mixture of four on-site tuck-under spaces,with payment of fees in-lieu of providing the two parking spaces on-site.The project is conditioned to require a bicycle rack for at least eight bicycles to be maintained on-site at all times,that a minimum of four shared bicycles be provided on-site for motel guests,and that the motel promote their availability when making reservations online.The project incorporates an electric vehicle charging station and designates an area on the roof for future solar panels.Additionally,the project would comply with the current edition of the California Building Codes,including the Green Code (Title 24 Part 11)and Energy Code (Title 24 Part 6) as adopted by the City of Hermosa Beach (HBMC Title 15). As noted above,this proposal balances many of the competing interests at issue.The proposalCity of Hermosa Beach Printed on 10/18/2019Page 10 of 12 powered by Legistar™ Staff Report REPORT 19-0674 As noted above,this proposal balances many of the competing interests at issue.The proposal retains and adaptively reuses the historic structure on the site,which in turn maintains the scale and harmony of the project with the surrounding neighborhood.The proposal also redevelops an underutilized and dilapidated property.The proposal has been reduced in size,while still providing these other land use benefits.Therefore,the project is consistent with and implements the City’s long -term vision provided in the General Plan and the project allows the City to meet many of its goals. Denying the project would seem inconsistent with PLAN Hermosa as the property would likely be returned as a residential use. Fiscal Impact: The recommended action would require the payment of fees in-lieu of providing two parking spaces on-site at the current fee of $28,900 per parking space.This action would also have a positive fiscal impact as the proposed motel use would generate transient occupancy tax (TOT)for the City, whereas other general commercial uses such as retail and office uses,as previously proposed by the applicants, would not generate this source of revenue. Summary: Based on the analysis above,staff supports the proposed Precise Development Plan 19-2 and Parking Plan 19-2,and the project as conditioned is consistent with applicable sections of the Hermosa Beach Municipal Code and PLAN Hermosa.Staff recommends the City Council adopt the attached resolution,overturning the Planning Commission’s denial of the project;approving the PDP and Parking Plan and adopting the Mitigated Negative Declaration. Attachments: 1.Draft PDP and Parking Plan Approval Resolution 2.Proposed Plans 3.Exhibit of Site Parking and Vehicle Access Constraints 4.Planning Commission Denial Resolution No. 19-14 PDP and PARK 5.Planning Commission Denial Resolution No. 18-23 PDP and PARK 6.Planning Commission Action Minutes of August 20, 2019 7.Link to Planning Commission August 20, 2019 Staff Report 8.Planning Commission Action Minutes of June 18, 2019 9.Link to Planning Commission June 18, 2019 Staff Report 10.Public Notice Posters 11.Correspondence from June 18th and August 20th Planning Commission Meetings 12.Correspondence from October 10, 2019 City Council Meeting 13.Link to October 10, 2019 City Council Public Hearing 14.Correspondence from Dean Thomas dated October 16-17, 2019 15.Correspondence from Patricia Miller dated October 17, 2019 City of Hermosa Beach Printed on 10/18/2019Page 11 of 12 powered by Legistar™ Staff Report REPORT 19-0674 Respectfully Submitted by:Nicole Ellis, Associate Planner Concur:Ken Robertson, Community Development Director Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review:Lauren Langer, Assistant City Attorney Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 10/18/2019Page 12 of 12 powered by Legistar™ Page 1 of 26 RESOLUTION NO. 19-XXXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING A MOTEL PROJECT, THEREBY OVERTURNING THE PLANNING COMMISSION’S DENIAL OF PDP 19-2 AND PARK 19-2, AND APPROVING A REQUEST TO ALLOW A SIX-UNIT MOTEL PROJECT BY CONSTRUCTING A NEW THREE-STORY, DETACHED 2,744 SQUARE FOOT COMMERCIAL BUILDING CONTAINING FIVE UNITS, TO BE CONSTRUCTED BEHIND THE EXISTING 1,841 SQUARE FOOT SINGLE-FAMILY RESIDENCE WHICH WILL BE CONVERTED TO AN ADDITIONAL MOTEL UNIT, AND APPROVING A PARKING PLAN TO ALLOW THE SIX-SPACE PARKING REQUIREMENT TO BE MET WITH FOUR ON-SITE SPACES (INCLUDING ONE TANDEM SPACE) PLUS PAYMENT OF FEES IN-LIEU OF PROVIDING THE TWO SPACES ON-SITE, ON A 4,023 SQUARE FOOT LOT IN THE C-2 (RESTRICTED COMMERCIAL) ZONING DISTRICT AT 70 10TH STREET; AND ADOPTING THE MITIGATED NEGATIVE DECLARATION. THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. An application was filed by B&J Capital Investments on March 21, 2019, requesting approval of Precise Development Plan 19-2 to allow a six-unit motel project by constructing a new three-story, detached 2,744 square foot commercial building containing five units, to be constructed behind the existing 1,841 square foot single-family residence which will be converted to an additional motel unit, and a Parking Plan 19-2 to allow the six-space parking requirement to be met with four on-site spaces (including one tandem space) plus payment of fees in-lieu of providing the two spaces on-site, on a 4,023 square foot lot in the C-2 (Restricted Commercial) zoning district at 70 10th Street; and adoption of a Mitigated Negative Declaration. SECTION 2. The Planning Commission conducted a duly noticed public hearing to consider the application on June 18, 2019 at which time testimony and evidence, both oral and written, was presented to and considered by the Planning Commission. The Commission expressed continued concerns with anticipated parking impacts by not providing enough parking spaces on-site for the motel use and ancillary registration office. The Commission continued the item to a later date and requested the applicants work on a design solution that would provide additional parking spaces or reduce the number of units thereby reducing the number of parking Page 2 of 26 spaces required. SECTION 3. The applicants, after considering and discussing options and alternatives with staff, decided to maintain the previously proposed site layout, physical building design and number of motel units but removed the registration office. The applicants proposed supplemental operational adjustments and parking/vehicle reduction strategies as part of their second iteration of the project. SECTION 4. The Planning Commission conducted another duly noticed public hearing to consider the second iteration of the project with supplemental operational adjustments and parking/vehicle reduction strategies on August 20, 2019, at which time testimony and evidence, both oral and written, was presented to and considered by the Planning Commission. During the deliberations on the project, the Planning Commission noted that they could not support the project based on there being too many motel units with not enough on-site parking and that nearby public parking supply is already strained and would not provide sufficient parking capacity for the project. At the conclusion of the hearing, the Planning Commission voted 4-1, to deny the project and adopted PC Resolution 19-14 that evening. SECTION 5. On August 27, 2019, the City Council, pursuant to Section 2.52.040 of the Municipal Code, initiated review of the Planning Commission decision. SECTION 6. Public notice was provided for the October 10, 2019 City Council hearing. However, Staff needed additional time to complete the report and was unable to attend the meeting, which had been moved from its regular date to Thursday night October 10, 2019. Therefore, staff requested the item be continued to the October 22, 2019 hearing and the City Council continued the item to the date certain. SECTION 7. The City Council of the City of Hermosa Beach conducted a duly noticed public hearing to consider the project on October 22, 2019, at which time testimony and evidence, both oral and written, was presented to and considered by the City Council. Page 3 of 26 SECTION 8. All legal prerequisites to the adoption of this Resolution have occurred. SECTION 9. Pursuant to the California Environmental Quality Act, the City prepared a Mitigated Negative Declaration (MND) for the proposed project. The MND identified that potential impacts related to generation of excessive groundborne vibration or groundborne noise levels were potentially significant, but this impact was determined to be less than significant with a measure to ensure that vibration levels would be reduced if they reach a certain level and standard conditions of approval for this project. On May 23, 2019 a notice of intent to adopt a Mitigated Negative Declaration (filing number 2019144257) was recorded and published online on the Los Angeles County Clerk CEQA Notice page and notice to the public was provided on the City’s website the same day. The 20 day public review period began on May 25, 2019 and ended on June 6, 2019. No comments were received. A public hearing was held at the time of the Planning Commission’s consideration of the request on June 18, 2019 and August 20, 2019 and a public hearing was held at the time of the City Council’s consideration of the request on October 22, 2019. The use of heavy construction equipment has the potential to exceed allowable groundborne vibration levels. The adjacent residence to the west at 64 10th Street is a beach cottage constructed in 1914. Because of the age and historic significance of the existing structure on site and the adjacent structure, these nearby structures must be considered especially sensitive to vibration impacts. The proposed Mitigated Negative Declaration includes a monitoring and vibration reduction measure indicating, “During the periods of site preparation when heavy equipment (such as a 315 excavator and 953 track loader, or similar) will be in use, vibration levels at site’s western property line adjacent to the neighboring residential structure at 64 10 th Street and at or near the southern foundation of the historic resource on site will be monitored by an acoustic engineer. The monitoring shall be performed by a registered engineer of INCE (Institute of Noise Control Engineering) certified engineer with expertise in vibration monitoring. In the event that vibration is found to exceed the perceptibility threshold of 001 inches per second, the methods and/or equipment used on-site shall be immediately modified to reduce vibration below the 0.01 level. Results of the acoustic monitoring and associated avoidance methods, if any, shall be provided to the Community Development Director in the Page 4 of 26 form of a memorandum prepared by the acoustic engineer in a timely manner.” A condition of approval is also included which provides specificity on how this mitigation measure must be implemented stating that “Prior to issuance of any type of construction-related permits, the developer shall provide evidence that a registered engineer or INCE (Institute of Noise Control Engineering) certified engineer with expertise in vibration monitoring has been hired, and that the scope of work and frequency/availability of the engineer is adequate, to the satisfaction of the Community Development Director.” The Mitigated Negative Declaration prepared for this project reflects the City’s independent judgment and analysis. The City Council finds that, with implementation of the above-referenced measure which is hereby included as a condition of approval, there is no substantial evidence that the project would have a significant impact on the environment and finds the Initial Study and Mitigated Negative Declaration adequate and complete. The City Council hereby adopts the Mitigated Negative Declaration. The record of proceedings for this MND are maintained in the Hermosa Beach Community Development Department 1315 Valley Drive, Hermosa Beach CA 90254. On May 13, 2019 the City provided a courtesy notification letter to the Gabrieleno Band of Mission Indians – Kizh Nation Tribe advising them of the revised project at 70 10th Street (the tribe had been consulted on an earlier iteration of the same project). The only change to the project previously considered by the Tribe was to the project uses (from the previously proposed office and retail uses to the current proposed motel use). The construction activities and building and site design will be no different. On July 1, 2019 the Tribe agreed with concluding the consultation process for the revised project at 70 10th Street because they consulted on the initial 70 10th Street project and there is minimal change to the project uses (from the previously proposed office and retail uses to the current proposed motel use) and because the construction activities and building and site design will be no different. As such, the City Council adopts the Mitigated Negative Declaration. SECTION 10. General Plan Consistency: PLAN Hermosa, the City’s General Plan, was Page 5 of 26 adopted by the City Council in August 2017. The project supports several PLAN Hermosa goals and policies that are listed below. The site is located within the Community Commercial (CC) General Plan land use area and the purpose is to provide opportunities and locations for uses designed to serve the shopping, dining, and employment desires of the entire community. Residential uses are not allowed in this designation as its intent is to promote and protect retail, office, and service uses that diversify the City’s tax base. The appropriate intensity range is between a Floor Area Ratio of 0.5 to 1.25. The site is also located within the Downtown District Character Area where the types of uses are to provide services and activities associated with the local beach culture to residents as well as visitors to the city. The intent of the Downtown District is to enhance the building form and orientation while specifically transforming the realm on Hermosa Avenue. Any new buildings should pay close attention to and contribute to the high quality pedestrian environment provided throughout Downtown. First floor street front businesses should include sales tax-generating commercial uses to promote lively pedestrian activity on Downtown streets. Development along Hermosa Avenue should conform to recommendations of the Downtown Revitalization Strategy to realize a town-scale Main Street environment that supports pedestrian activity and local serving commerce. Many of the unique buildings, streetscape features, and public spaces are iconic or historic in nature, and new buildings should be carefully integrated to retain the town’s eclectic charm. In addition, buildings should be two to three stories in height, cover most or all of the parcel, and may abut neighboring structures. Development should enhance the area’s role as a visitor destination by facilitating the development of boutique hotels (and motels) that provide specific benefits to the community. Once Downtown, walking and bicycling are the primary means for traveling around Downtown while vehicles are accommodated through consolidated parking lots and metered street parking. Downtown parking should be provided off-site through public or private shared parking facilities, with any on-site parking situated to the rear of the buildings and/or hidden and screened. The project will have a total Floor Area Ratio of 1.14, and the motel use is an appropriate use within the CC General Plan land use area and Downtown District and will provide overnight Page 6 of 26 accommodations and employment opportunities for the entire community and visitors. The project is pedestrian-oriented with two of the six motel units provided on the ground floor level. The existing single-family residential structure will be retained and the new building will be carefully integrated to retain the town’s eclectic charm. The new building will be three stories in height and will directly abut the neighboring residences at 64 10th Street and 69 10th Court. Required parking is provided through a mixture of four on-site tuck-under spaces, with payment of fees in-lieu of providing the two parking spaces on-site. The project is conditioned to require a bicycle rack for at least eight bicycles be maintained on-site at all times and that a minimum of four shared bicycles be provided on-site for motel guests and that the motel promote their availability when making reservations online. The project incorporates an electric vehicle charging station and designates an area on the roof for future solar panels. Additionally, the project will comply with the current edition of the California Building Codes, including the Green Code (Title 24 Part 11) and Energy Code (Title 24 Part 6) as adopted by the City of Hermosa Beach (HBMC Title 15). The project is consistent with the goals and the following policies of the General Plan: Land Use policies 1.5 (balance resident and visitor needs), 1.6 (scale and context), 1.7 (compatibility of uses), 1.9 (retain commercial land area),1.10 (transition between uses), 3.1 (unique districts), 5.1 (scale and massing), 5.2 (high quality materials), 5.5 (preservation and adaptive reuse), 5.6 (eclectic and diverse architecture), 6.6 (human scale buildings), 6.7 (pedestrian oriented design), 6.8 (balance pedestrian and vehicular circulation), 8.3 (land use regulations), 8.5 (new accommodations), 10.5 (adaptive reuse and sustainable development), Mobility Polices 3.3 (active transportation), 3.5 (incentivize other modes), 4.3 (reduce impacts), 4.5 (sufficient bicycle parking), 4.6 (priority parking), 4.8 (ensure commercial parking) and 8.4 (utilize alle ys), and Sustainability and Conservation Policy 4.1 (renewable energy generation). As noted above, this proposal balances many of the competing interests at issue. The proposal retains and adaptively reuses the historic structure on the site, which in turn maintains the scale and harmony of the project with the surrounding neighborhood. The proposal also redevelops an underutilized and dilapidated property. The proposal has been reduced in size while still providing these other land use benefits. Therefore, the project is consistent with and implements Page 7 of 26 the City’s long-term vision provided in the General Plan and the project allows the City to meet many of its goals. SECTION 11. Based on the testimony and evidence received, the City Council makes the following findings pertaining to the application for the Precise Development Plan pursuant to H.B.M.C. Section 17.58.030: 1. Distance from existing residential uses in relation to negative effects: Two residential units are located immediately west of the subject property. The rear residence (69 10th Court) is located at the subject property’s west property line and the front residence (64 10th Street) is located approximately three feet from the subject property’s west property line. The proposed building is designed with the motel guest entrance/exits and covered walkways located along the east side of the building (Hermosa Avenue frontage) which are oriented away from nearby residential uses, and vehicular access is provided from 10th Court. Motels are permitted by right within the C-2 zone and all noise from the motel use operations will be contained within the fully enclosed building. Pursuant to HBMC Section 8.24.040, the City’s Noise Ordinance restricts commercial activities that are plainly audible from a residential dwelling unit’s property line from 10:00 p.m. to 8:00 a.m. daily. Lighting will be installed around the building and is required to be downcast so to not disturb neighboring residential uses. The project is conditioned to require lighting be downcast and be non-disruptive to nearby uses. Lighting shall conform to HBMC Section 17.44.160(C). The existing single-family 1911 bungalow structure will be adaptively re-used as one of the motel units, and to maintain the historic integrity of the structure, no physical changes are proposed. The majority of the motel use will be conducted indoors, with the exception of the front porch which will be available to the guests of the motel’s single un it. The interior of the structure is being converted from three bedrooms to two bedrooms and the previously proposed 212 square foot ancillary registration office on the first floor will now be used as additional living room area. An off-site property management company will assist with concierge services and tenant check in and checkout. Daily cleaning services will be provided by an outside cleaning service whose employees will be dropped off and picked up. The motel units will be Page 8 of 26 "smart units" where the renters will be able to access information and pay online. All units will be keyless entry. Therefore, negative impacts to existing residential uses are not anticipated. 2. The amount of existing or proposed off-street parking in relation to actual need: See SECTION 11 findings detailed below. 3. The combination of uses proposed, as they relate to compatibility: The subject site will contain a total of six motel units. The single-family residence will be converted to one of the motel units. Motels are permitted by right within the C-2 zone, and all noise from the motel use operations will be contained within the fully enclosed building. The on-site motel use is consistent with the surrounding mixture of commercial uses such as general and medical office, retail and restaurant uses. Therefore, adverse impacts are not anticipated. 4. The relationship of the estimated generated traffic volume and the capacity and safety of streets serving the area: The project will not introduce any hazards to mobility, as alterations to the surrounding streets are not proposed and the project’s proposed modifications will not impact emergency access to the site. Emergency access and fire lanes and ingress and egress points will be maintained in full compliance with the Building and Safety Code and Fire Code. The project does not propose any features or modifications to existing circulation facilities that would have the potential to conflict with transportation/mobility plans. Additional peak hour trips generated by the proposed project are expected to be two additional trips during a.m. and p.m. peak hours which is well below the standard threshold of significance of 50 trips during a peak hour, indicating the project does not have the potential to result in significant impacts related to the capacity of local or regional roads or intersections. Therefore, adverse impacts are not anticipated. 5. The proposed exterior signs and decor, and the compatibility thereof with existing establishments in the area: The new commercial building will be detached and located approximately six feet behind the existing on-site single-family residence. In doing so, the project will preserve the small scale character as viewed from 10th Street. Although the new building is not required to be compatible with the bungalow or the eligible historic district in Page 9 of 26 scale or massing, it is important that the new building does not impact the integrity of the eligible 10th Street Beach Bungalow Historic District to the extent that the district would no longer be eligible for historic listing. Architectural treatments and design elements include painted lap siding, wood trim, wood picket railing, exposed rafter tails, masonry walls and covered and recessed walkways and balconies to provide a more pedestrian friendly streetscape. The elevator housing unit will exceed the 30-foot height limit by the minimum amount necessary to meet the California Building Code (approximately 3.66 feet) pursuant to HBMC Section 17.46.010 and will occupy less than 5% of the roof area (approximately 3.45%). No signage is currently proposed. The project is conditioned to require a sign permit for new signage at the subject site in conformance with HBMC Section 17.50. 6. Building and driveway orientation in relation to sensitive uses, e.g., residences and schools: The proposed building is designed with the motel guest entrance/exits and covered walkways located along the east side of the building (Hermosa Avenue frontage) which are oriented away from nearby residential uses. The project will maintain the existing vehicular access point provided by a driveway along the south alley (10th Court). The vehicular ingress/egress point is oriented to the south, across from an existing commercial building, where it is least impactful to nearby residences and will additionally limit impacts to street traffic on Hermosa Avenue. No new curb cuts are proposed and all on-street parking spaces will be preserved. No impacts are anticipated. The new building which abuts the Hermosa Avenue sidewalk will be recessed back approximately three to six feet and will contain covered walkways to provide a more pedestrian oriented frontage along Hermosa Avenue. 7. Noise, odor, dust and/or vibration that may be generated by the proposed use: The short duration of noise events generated during the anticipated 12-18 month construction period will temporarily result in increased ambient noise levels, but will not significantly impact the ambient noise environment over the long term or for a significant period of time. Compliance with the City’s Noise Ordinance will effectively ensure that the project does not exceed adopted standards and successfully avoids significant construction-related temporary noise impacts. Motels are permitted by right within the C-2 zone, and all noise from the motel use operation will be contained within the fully enclosed building, with the exception of the front porch (fronting Page 10 of 26 along 10th Street) which will be available to the guests of the motel’s single unit. The interior of the structure is being converted from three bedrooms to two bedrooms and the previously proposed 212 square foot ancillary registration office on the first floor will now be used as additional living room area. An off-site property management company will assist with concierge services and tenant check in and checkout. Daily cleaning services will be provided by an outside cleaning service whose employees will be dropped off and picked up. The motel units will be "smart units" where the renters will be able to access information and pay online. All units will be keyless entry. As such, significant noise impacts from the long-term operations are not anticipated. The use of heavy construction equipment has the potential to exceed allowable groundborne vibration levels. The adjacent residence to the west at 64 10th Street is a beach cottage constructed in 1914. Because of the age and historic significance of the existing structure on site and the adjacent structure, these nearby structures must be considered especially sensitive to vibration impacts. The Mitigated Negative Declaration requires compliance with a mitigation measure requiring that, “During the periods of site preparation when heavy equipment (such as a 315 excavator and 953 track loader, or similar) will be in use, vibration levels at site’s western property line adjacent to the neighboring residential structure at 64 10th Street and at or near the southern foundation of the historic resource on site will be monitored by an acoustic engine er. The monitoring shall be performed by a registered engineer of INCE (Institute of Noise Control Engineering) certified engineer with expertise in vibration monitoring. In the event that vibration is found to exceed the perceptibility threshold of 001 inches per second, the methods and/or equipment used on-site shall be immediately modified to reduce vibration below the 0.01 level. Results of the acoustic monitoring and associated avoidance methods, if any, shall be provided to the Community Development Director in the form of a memorandum prepared by the acoustic engineer in a timely manner.” The project is conditioned to require the applicant submit a demolition and construction management plan for review and approval by the City Building Official at time of Building Permit submittal. The project is also conditioned to require the applicant to hold a pre- demolition/ construction meeting. Page 11 of 26 HBMC Section 8.12 requires adequate solid waste collection and disposal facilities for all developments. A minimum four cubic yard roll off container is needed for the six- unit motel use. A fully enclosed trash enclosure with a roof will be provided along the west side of the existing structure where the container can be rolled to the edge of the property along 10th Street. Although that space is not large enough to meet the minimum dimensions for a standard or compact parking stall, the area has been informally used to park vehicles, such as a golf cart. The applicant proposes to provide parking spaces for two neighborhood electric vehicles (golf carts) at the northwest corner of the property with one vehicle provided on-site for motel guests. The project is conditioned to require the area be adequately signed to limit parking to two tandem neighborhood electric vehicle spaces and that the applicant provide one vehicle on-site for motel guests. Therefore, with implementation of the mitigation measure and various conditions of approval, adverse impacts are not anticipated. 8. Impact of the proposed use to the city’s infrastructure, and/or services: The existing site has available utilities and services. The site has historically been occupied by a residential use. The City’s Public Works Department has confirmed that that adequate capacity exists to provide utilities for the proposed development. 9. Adequacy of mitigation measures to minimize environmental impacts in quantitative terms: An Initial Study and Mitigated Negative Declaration was prepared to analyze the proposed project. The Initial Study/Mitigated Negative Declaration determined that, with implementation of one mitigation measure (included as a condition of approval within this resolution), the project will not result in any significant environmental impacts. 10. Other considerations that, in the judgment of the Planning Commission, or City Council on reconsideration, are necessary to assure compatibility with the surrounding uses, and the city as a whole. The project is conditioned such that upon final approval of the Precise Development Plan the property owner shall be required to file with the City of Hermosa Beach the necessary business license for the motel use and file the transient occupancy tax (TOT) reports and payments with Page 12 of 26 the City of Hermosa Beach. The applicants propose to install an electric vehicle charging station and the adjacent parking space will be non-exclusive and may be occupied by a non-electric vehicle. In addition, an area on the roof has been designated for future solar panels. The size and quantity of panels will be determined at time of plan check and are subject to a separate permit. Additionally, the project will comply with the current edition of the California Building Codes, including the Green Code (Title 24 Part 11) and Energy Code (Title 24 Part 6 ) as adopted by the City of Hermosa Beach (HBMC Title 15). The project energy consultant will prepare calculations to illustrate compliance with the minimum standards to meet code. The California Building Codes and Green and Energy Codes require installation of building insulation, energy windows, occupancy/vacancy sensors on outlets and light fixtures, motion sensor light fixtures within stairways, energy efficient light fixtures (LED or florescent) throughout the interior and exterior and require compliance with mandatory star rated energy efficient mechanical systems, appliances, and electronics such as televisions to ensure no wasteful, inefficient, or unnecessary energy consumption. Therefore, the project will not result in wasteful, inefficient or unnecessary consumption of energy. While the proposal is not perfect due to limited space for parking on this constrained site, this proposal balances so many of the competing interests at issue here. The proposal retains and adaptively reuses the historic structure on the site, which in turn maintains the scale and harmony of the project with the surrounding neighborhood. The proposal also redevelops an underutilized and dilapidated nonconforming property. The proposal has been reduced in size while still providing these other land use benefits. SECTION 12. Based on the testimony and evidence received, the City Council makes the following factual findings pertaining to the application for a Parking Plan pursuant to HBMC Section 17.44.210: A Parking Plan is requested to allow the six-space parking requirement to be met with four on- site spaces (including one tandem space) plus payment of fees in-lieu of providing two parking spaces on-site. Page 13 of 26 HBMC Section 17.44.210 provides that a Parking Plan may be approved to allow for a reduction in the number of spaces required. The proposal is to allow this reduction both through payment of fees in-lieu of providing all required spaces on-site and for use of a tandem parking space to count towards required parking. Pursuant to HBMC Section 17.44.210 “The applicant shall provide the information necessary to show that adequate parking will be provided for customers, clients, visitors and employees or when located in a vehicle parking district, the applicant shall propose an in-lieu fee according to requirements of this chapter.” Factors such as the following shall be taken into consideration: van pools, bicycle and foot traffic, common parking facilities, varied work shifts, valet parking, unique features of the proposed uses, peak hours of the proposed use as compared with other uses sharing the same parking facilities especially in the case of small restaurants or snack shops in the downtown area or in multi-tenant buildings, and other methods of reducing parking demand. The property is located within the Downtown District where the General Plan emphasizes and supports the following parking design goals: A park-once district that allows centralized, shared parking facilities providing pedestrian connections at multiple destinations; and parking should be provided off-site through public or private shared parking facilities, with any on-site parking situated to the rear of the buildings and/or hidden and screened. General Plan Mobility Goal 4 aims to provide innovative parking supply solutions which will be used to provide a variety of services tailored to different users in addition to adopting policies that will incentivize targeted business and commercial development of shared parking solutions. Policy 4.1 aims to facilitate park-once and shared parking policies among private developments that contribute to a shared parking supply and interconnect with adjacent parking facilities. HBMC Section 17.44.040(E) pertaining to in-lieu parking explicitly states “When the city council provides for contributions to an improvement fund for a vehicle parking district in lieu of parking spaces so required, said in-lieu fee contributions shall be considered to satisfy the requirements of this chapter.” This reflects an agreement with the Coastal Commission as part of our certified Coastal Land Use Plan (LUP) (certified in 1981 and amended as recently as 2004), establishing an approved program for payment of fees in-lieu of providing all required parking Page 14 of 26 on-site. The basic concept is to allow for the development of smaller properties in the downtown where it is not possible or not practical to provide all required parking on-site. Currently the fee amount is $28,900 per required parking space not provided on-site. The fee was established by resolution of the City Council and was based on an appraisal completed in July 2006. The in-lieu funds are used to mitigate increased parking demand. The threshold limit was established at 100 parking spaces in 1982 and the City has not yet reached this threshold. To date, the City has approved and collected payment of fees in-lieu for 66 parking spaces. If the applicant’s request to pay fees in-lieu of providing the two parking spaces on-site is approved then the City’s inventory of available in-lieu spaces will be reduced to 32. Once the City reaches the 100 space threshold additional parking must be constructed or, no additional in-lieu parking may be authorized. The following is a list of the largest in-lieu parking requests approved by the City to date. ● 20 spaces at 1301 Hermosa Avenue; ● 16 spaces at 906-910 Hermosa Avenue; ● 13 spaces at Pier Plaza; ● 7 spaces at 1429 Hermosa Avenue; ● 5 spaces at 51 Pier Avenue; and ● 5 spaces at 117 Pier Avenue. Motels require one space for each unit. The proposed project will consist of six motel units which requires a total of six parking spaces. HBMC Section 17.44.040 (E) 2.b. requires building sites, where buildings will exceed a 1:1 gross floor area to building site area ratio, to provide a minimum of 25% of the required parking on-site with the remaining required parking authorized to be paid through fee in-lieu contributions with approval of a Parking Plan. In addition, a minimum of two parking spaces (25% of six spaces) must be provided on-site, and the proposal is that four parking spaces (66.67%) be provided on-site. The proposed parking is sufficient to satisfy parking demand during peak periods especially with the proposed parking reduction strategies. The applicant also requests the use of one tandem parking space as a method to provide required parking that is planned to be managed through discount pricing for the tandem Page 15 of 26 space and coordination with off-site management. The motel will provide the following operational adjustments and parking/vehicle reduction strategies: Provide two on-site neighborhood electric vehicles, Require that two vehicle free units be provided whenever the property is more than 65% occupied, Provide discounts for all occupants that are vehicle free, Remove the ancillary registration office/concierge room, Contract with a local real estate broker and property management firm and local cleaning service offering drop-off and pick-up of cleaning staff, and Require keyless entry for all rooms (which reduces the need for 24-hour on-site registration staffing). The City’s Parking and Traffic consultant provided that peak parking demand for motel uses typically occurs during overnight hours from 9:00 p.m. to 10:00 a.m. daily. Motel uses have peak times which coincide with times of the week where public parking is more available when compared to general retail and office uses. The nearest public surface parking lot, which contains 130 parking spaces, is located approximately 1 block (300 feet) away at 1101 Hermosa Avenue (Lot A) . Lot B contains 37 parking spaces and is located north of 13th Court; between Hermosa Avenue and Beach Drive, and is approximately two and a half blocks (750 feet) away. The public parking structure containing 261 parking spaces located at 13th Street and Hermosa Avenue (Lot C) is located approximately 3 blocks (900 feet) away. The overall public parking lot occupancy for Lots A, B and C is between 79% to 95% during weekday evenings and weekend afternoons. Public parking spaces are provided throughout the Downtown, which is located within Zone 2 of the Coastal Zone public parking supply (between 16th Street and 8th Street and as far east as Ardmore Avenue). In Zone 2, through a combination of public parking lots and metered street parking spaces, occupancy rates range between 51% and 62% during weekday evenings and weekend afternoons. Alternative transportation options for motel occupants which may provide parking relief, include Page 16 of 26 ride sharing services (Uber and Lyft) and bus lines 130 and 109 which have stops along Hermosa Avenue. The Parking Analysis conducted for the proposed Strand and Pier Hotel project (11 and 19 Pier Ave., 1250 and 1272 The Strand, and 20, 30, and 32 13th St.), indicated through traffic counts for the Beach House Hotel (containing 96 rooms) that during the Friday evening peak hour (June 23, 2017), there were 12 Uber/Lyft trips (approximately 35% of the total trips) which suggests that a large portion of motel guests may arrive via Uber/Lyft. Additionally, the applicant has proposed special rates for carless visitors and the location is ideal of guests to walk to many local amenities, including the beach, restaurants and other activities. A bicycle rack accommodating eight bicycles will be located near the southeast corner of the existing structure. The project is conditioned to require that a bicycle rack, for at least eight (8) bicycles, be maintained on-site at all times and that a minimum of four (4) shared bicycles be provided on-site for motel guests and that the motel promote their availability when making reservations online. Given the site constraints, fees in-lieu of parking are appropriate and parking reduction measures offered by the applicant further support that the project is adequately parked and the parking plan should be approved. As such, the applicant has demonstrated to the City Councils’ satisfaction that adequate parking will be provided and in conjunction with the in-lieu fee, justify approval of the Parking Plan to allow the six-space parking requirement to be met with four on-site spaces (including one tandem space) plus payment of fees in-lieu of providing the two parking spaces on-site. SECTION 13. Based on the foregoing, the City Council hereby overturns the Planning Commission’s decision to deny the project and approves the proposed Precise Development Plan 19-2 and Parking Plan 19-2 subject to the following Conditions of Approval: 1. The project consisting of a six-unit motel development shall be substantially consistent with plans and application submitted and approved by the City Council on October 22, 2019, as modified per subsection 1a-h to the satisfaction of the Community Development Director Page 17 of 26 and consistent with this approval. The Community Development Director shall review and may approve minor modifications that do not otherwise conflict with the Municipal Code or requirements of this approval, provided that the use is not changed, intensity of use is not increased and the arrangement of space would not increase negative impacts. Any substantial deviation, changes to the floor plan, site plan, or building exterior which alter the primary function of the use as a motel shall be subject to review and approval by the Planning Commission. a. The front northwest corner of the property, west of the historic structure, shall be dedicated and adequately identified with surface paint as well as vertical (building or pole mounted) signage to accommodate parking spaces for two (2) tandem neighborhood electric vehicles (golf carts) on-site, to the satisfaction of the Community Development Director. b. At least one (1) neighborhood electric vehicle shall be provided on-site for motel guests. c. The previously proposed 212 square foot ancillary registration office/concierge room shall be used as additional living room area. d. Two vehicle-free units shall be provided whenever the property is more than 65% occupied (four units may utilize vehicles & two units shall be vehicle free). e. Discounts shall be provided for all occupants of the motel that are vehicle free. f. A local off-site property management firm shall be utilized to provide services to guests and to maintain the welfare of the residents, and/or commercial and residential establishments nearby. g. An off-site local cleaning service shall provide all cleaning services and employees shall solely be dropped off and picked up. h. All motel units shall be keyless entry “smart units”. 2. Prior to the submittal of structural plans to the Building Division for Plan Check the permittee and the owners of the property involved shall file at the office of the Planning Division of the Community Development Department an Affidavit of Acceptance stating that they are aware of, and agree to and accept, all of the conditions of this permit. The permittee shall record with the Los Angeles County Recorder’s Office the Affidavits of Page 18 of 26 Acceptance and Resolution(s), and proof of recordation shall be submitted to the Community Development Department prior to the issuance of a building permit. 3. Upon final approval of the Precise Development Plan and Parking Plan the property owner shall file with the City of Hermosa Beach the necessary business license for the motel use and file the transient occupancy tax (TOT) reports and payments with the City of Hermosa Beach. 4. Prior to the final of building permits, the applicant shall submit to the Community Development Director for review and approval a business management plan that includes the following: a. Identify all reasonably prudent business practices that the owner or owner’s authorized agent will use to ensure that occupants and/or guests will occupy the motel in a manner that complies with all applicable laws, rules, regulations, and permits. b. Identify all reasonably prudent business practices to ensure that the occupants and/or guests of the motel do not create unreasonable noise or disturbances, engage in disorderly conduct or illegal activity, or violate any applicable law, rule or regulation pertaining to the use and occupancy of the motel. Upon notification that any occupant or guest of the motel has created unreasonable noise or disturbances, engaged in disorderly conduct, or committed violations of any applicable, law, rule or regulation pertaining to the use and occupancy of the motel, respond in a timely and appropriate manner to immediately halt or prevent a recurrence of such conduct. c. Provide the name, address and telephone number of a local contact person who shall be available 24 hours per day, seven days per week for the purpose of responding to City staff calls pertaining to complaints regarding the condition, operations, or conduct of occupants of the motel or their guests and if directed by Page 19 of 26 City staff, to personally proceed on-site within thirty (30) minutes from the call to resolve the problem. d. Identify all reasonably prudent business practices to ensure that the motel is used for overnight accommodations purposes only. This shall include using all prudent business practices to prohibit the rental to commercial party businesses. 5. Prior to occupancy of a room within the motel, the owner or the owner’s authorized agent shall obtain the contact information of the renter. This shall include name, address, phone number, and email. This information shall be maintained by the owner or the owner’s authorized agent for a period of one year and be made available upon request to any officer of the City responsible for the enforcement of any provision of the municipal code or any other applicable law, rule or regulation pertaining to the use and occupancy of the motel. 6. The applicant shall obtain and provide evidence to the Community Development Director of an approved Coastal Development Permit prior to issuance of the building permit. 7. In order to compensate for a lack of required parking on-site, the applicant shall contribute fees to the City’s parking improvement fund in-lieu of the additional required two (2) parking spaces, as set forth in HBMC Section 17.44.040(E) of the Zoning Ordinance, at the amount of $57,800 as set forth by resolution of the City Council. The payment of fees in - lieu of required parking shall be made prior to issuance of building permits. 8. The motel shall provide four parking spaces on-site at all times. a. The parking lot shall be designed and striped in compliance with HBMC Chapter 17.44. b. The parking lot shall be fully available for and limited to motel guest parking during all hours of operation. 9. A bicycle rack for at least eight (8) bicycles shall be maintained on-site at all times. Page 20 of 26 a. A minimum of four (4) shared bicycles shall be provided on-site for motel guests and the motel shall promote their availability when making reservations online. 10. Prior to issuance of any type of construction-related permits, the developer shall provide evidence that a registered engineer or INCE (Institute of Noise Control Engineering) certified engineer with expertise in vibration monitoring has been hired, and that the scope of work and frequency/availability of the engineer is adequate, to the satisfact ion of the Community Development Director. 11. During the periods of site preparation when heavy equipment is used (such as a 315 excavator and 953 track loader, or similar), vibration levels at the project site’s western property line adjacent to the residential structure at 64 10th Street and at or near the southern foundation of the historical residence on-site, shall be monitored by an acoustic engineer. The monitoring shall be performed by a registered engineer or INCE (Institute of Noise Control Engineering) certified engineer, with expertise in vibration monitoring. In the event that vibration is found to exceed the perceptibility threshold of 0.01 inches per second, the methods and/or equipment used on-site shall be immediately modified to reduce vibration below the 0.01 level. Results of the acoustic monitoring and associated avoidance methods, if any, shall be provided to the Community Development Department in the form of a memorandum prepared by the acoustic engineer in a timely manner. 12. Architectural treatments and accessory facilities shall be as shown on building elevations, site and floor plans. Precise building height compliance shall be reviewed at the time of plan check, to the satisfaction of the Community Development Director. 13. The elevator housing unit shall be subject to Hermosa Beach Municipal Code Section 17.46.010 and shall occupy no more than 5% of the total roof area. 14. All exterior lighting shall be downcast and fully shielded, and illumination shall be contained within the property boundaries. Lighting shall be energy-conserving and motion detector lighting shall be used for all lighting except low-level (three feet or less in height) Page 21 of 26 security lighting and porch lights. Lamp bulbs and images shall not be visible from within any onsite or offsite residential unit. Exterior lighting shall not be deemed finally approved until 30 days after installation, during which period the Building Official may order the dimming or modification of any illumination found to be excessively brilliant or impacting to nearby properties. 15. Lighting for signage must be downcast and non-disruptive to nearby uses and compliant with HBMC Section 17.50 (Signs). 16. A sign permit shall be obtained for new signage at the subject site in conformance with HBMC Section 17.50. 17. A trash enclosure facility with roof, capable of accommodating a minimum four-yard roll off container shall be located along the west side of the existing structure, subject to review and approval of the Community Development Director. 18. The exterior of the premises shall be maintained in a neat and clean manner, and maintained free of graffiti at all times. 19. Noise emanating from the property shall be within the limitations prescribed by the City's Noise Ordinance HBMC Chapter 8.24 and shall not create a nuisance to surrounding residential neighborhoods, and/or commercial establishments. 20. The establishment shall not adversely affect the welfare of the residents, and/or commercial and residential establishments nearby. 21. The project must comply with Storm Water and Urban Runoff Pollution Control Regulations (HBMC Ch. 8.44) and install permeable surfaces in the parking lot and other non-landscaped areas to the maximum extent feasible. If providing water-permeable surfaces on at least 50% of exterior surface area is not feasible and incorporating measures in 8.44.095 to the extent practicable to infiltrate the volume of runoff produced by a 0.80 Page 22 of 26 inch twenty-four (24) hour rain event, then the applicant shall infiltrate runoff on-site. In the event that subsurface infiltration is required, plans shall designate the exact location of the subsurface infiltration system, the applicant shall enter into a maintenance agreement with the City (prior to final map approval) for the ongoing infiltration, and provide a surety bond to the City to guarantee that on-site, subsurface infiltration is achieved. The amount of the bond shall be determined by the Building Division. All other drainage shall be routed to an off-site facility or on-site permeable area approved by the City. To the extent possible, a portion of roof drainage shall be routed to on-site permeable areas. No drainage shall flow over any driveway or sidewalk. Low Impact Development calculations and documentation such as Appendix D and E of the Storm Water LID Guidelines must be submitted to the Public Works Department at time of grading and plan check along with an erosion control plan. 22. If the drainage of surface waters onto the property requires a sump pump to discharge said waters onto the street, the property owner(s) shall record an agreement to assume the risk associated with use and operation of said sump pump, release the City from any liability, and indemnify the City regarding receipt of surface waters from the property. The recorded agreement must be filed with the City prior to issuance of the Certificate of Occupancy. 23. The project and operations shall comply with all requirements of the Building Division, Public Works Department and Fire Department, and the City of Hermosa Beach Municipal Code. 24. Building plans shall be submitted to the Los Angeles County Fire Department for review and approval. Final fire inspections shall be coordinated with the Los Angeles County Fire Department. 25. The project shall maintain in conformance with all other applicable regulatory agency requirements and standards, including but not limited to: Los Angeles County Health Department, California Disabled Access Standards (Government Code Title 24), and Los Angeles County National Pollutant Discharge Elimination System Permit (NPDES). Page 23 of 26 26. The applicant shall submit a demolition and construction management plan (and shall hold a pre-demolition/construction meeting) for review and approval to the City Building Official at time of Building Permit submittal. a. Prior to issuance of a Building Permit, abutting property owners and residents within 100 feet of the project site shall be notified of the anticipated date for commencement of construction. b. The form of the notification shall be provided by the Planning Division of the Community Development Department. c. Building permits will not be issued until the applicant provides an affidavit certifying mailing of the notice. d. Project construction shall conform to the Noise Control Ordinance requirements in Section 8.24.050. Allowed hours of construction shall be printed on the building plans and posted at construction site. e. During construction traffic control measures, including flagmen, shall be utilized to preserve public health, safety, and welfare. 27. The applicant shall submit all required plans and reports to comply with the City’s construction debris recycling program including manifests from both the recycler and County landfill; at least 65% of demolition debris associated with demolition of the existing improvements and new construction shall be recycled. 28. Civil engineering plans shall be prepared by a licensed civil engineer and conceptually approved by the Public Works Department prior to submitting an application for Building Permits. Complete civil engineering plans shall address grading, undergrounding of all utilities, pavement, sidewalk, curb and gutter improvements, on-site and off-site drainage (no sheet flow permitted), installation of utility laterals, and all other improvements necessary to comply with the Municipal Code and Public Works specifications and shall be filed with the Community Development Department. Page 24 of 26 29. Civil engineering plans shall include adjacent properties/structures, sewer laterals, and storm drain main lines on street. 30. Project construction shall protect private and public property in compliance with Sections 15.04.070 and 15.04.140. No work in the public right of way shall commence unless and until all necessary permits are attained from the Public Works Department including if required, an approved Residential or Commercial Encroachment Permit. 31. Sewer flow rate for upstream and downstream manhole along with manhole rim/lid elevations must be submitted prior to grading and plan check. Sewer lateral video must be submitted with plan check submittal, if the developer plans to use the existing sewer lateral. Sewer lateral work may be required after review of the sewer lateral video. 32. The practice of washing and rinsing floor mats, equipment, tables, etc., or discharge of any liquids, other than Stormwater, onto the public right-of-way, into the parking lot drain or storm drains, is strictly prohibited. Discharge of liquids or wash water shall be limited to the sanitary sewer. 33. Exterior and interior water use shall comply with HBMC Chapter 8.56. 34. The subject property shall be developed, maintained and operated in full compliance with the conditions of this permit and any law, statute, ordinance or other regulation hereafter adopted that is applicable to any development or activity on the subject property. Failure of the permittee to cease any development or activity not in full compliance shall be a violation of these conditions. 35. The Planning Commission may review this Precise Development Plan and Parking Plan and may amend the subject conditions or impose any new conditions if deemed necessary to mitigate detrimental effects on the neighborhood resulting from the subject Precise Development Plan. Page 25 of 26 36. Approval of this permit shall expire twenty-four (24) months from the date of approval by the City Council, unless significant construction or improvements or the use authorized hereby has commenced. One or more extensions of time may be requested. No extension shall be considered unless requested, in writing to the Community Development Director including the reason therefore, at least 60 days prior to the expiration date. No additional notice of expiration will be provided. SECTION 13. This permit shall not be effective for any purposes until the permittee and the owners of the property involved have filed at the office of the Planning Division of the Community Development Department an Affidavit of Acceptance stating that they are aware of, and agree to and accept, all of the conditions of this permit. The Precise Development Plan and Parking Plan shall be recorded with the Affidavit of Acceptance, and proof of recordation shall be submitted to the Community Development Department prior to the issuance of a building permit. Each of the above conditions is separately enforced, and if one of the conditions of approval is found to be invalid by a court of law, all the other conditions shall remain valid and enforceable. To the extent permitted by law, Permittee shall defend, indemnify and hold harmless the City of Hermosa Beach, its City Council, its officers, employees and agents (the “indemnified parties”) from and against any claim, action, or proceeding brought by a third party against the indemnified parties and the applicant to attack, set aside, or void any permit or approval for this project authorized by the City, including (without limitation) reimbursing the City its actual attorney’s fees and costs in defense of the litigation. The City may, in its sole discretion, elect to defend any such action with attorneys of its choice. The permittee shall reimburse the City for any court and attorney's fees which the City may be required to pay as a result of any claim or action brought against the City because of this permit. Although the permittee is the real party in interest in an action, the City may, at its sole discretion, participate at its own expense in the defense of the action, but such participation shall Page 26 of 26 not relieve the permittee of any obligation under this condition. SECTION 14. Pursuant to the Code of Civil Procedure Section 1094.6, any legal challenge to the decision of the Planning Commission, after a formal appeal to the City Council, must be made within 90 days after the final decision by the City Council. SECTION 15. Based on the foregoing, the City Council hereby APPROVES Precise Development Plan 19-2 and Parking Plan 19-2, overturning the Planning Commission’s denial, and approving the project. SECTION 16. This Resolution shall take effect immediately. The City Clerk shall certify to the passage and adoption of this Resolution; shall cause the original of the same to be entered among the original resolutions of the City Council; shall make a minute of the passage and adoption thereof in the minutes of the City Council meeting at which the same is passed and adopted; and shall transmit a copy of this Resolution to the Applicant. PASSED, APPROVED and ADOPTED this 22nd day of October, 2019. ____________________________________________________________________________ PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: ___________________________________ _____________________________ City Clerk City Attorney ELECTRICALELECTRICALELECTRICAL 10TH STREETHERMOSA AVENUE10TH COURT1 STD 2 TND 3 STD 4 ACS 98.9 0' P.C. 99.9 0' P.C. 1 0 0 . 2 8 ' P. C .99.94'P.C.PROPOSED THREE-STORY 2,744 SQ.FT. 5-UNIT MOTEL 3'-3 1/2" 42'-2 1/2"4'-10"N 12°10'00" W 94.99' (E) CONCRETE SIDEWALKS 77°26'51" W42.37'(E) CONCRETE SIDEWALK30'-0"8'-6"26'-3 1/2"2'-9"42'-4 1/2"18'-1"27'-4 1/2" 3'-8" CLR. EXISTING TWO-STORY 1,841 SQ. FT. SINGLE FAMILY DWELLING STRUCTURE TO REMAIN AS 1-UNIT MOTEL USE WITH ANCILLARY REGISTRATION OFFICE. 95'-0"20'-0"10'-0" CL CL 1 1 1 2 3 6 5 10 12 4 11 9 7 7 13 14 15 16 15 16 17 18 14 6'-1"43'-5" 19 20S 12°10'00" E 95.01'S 77°27'45" W42.37'21 7'-2 1/2"9'-4 1/2" 3'-4 1/2"1'-6 3/4"5'-9 1/2" 7 3'-0 3/4"22 23 23 23 23 23 99 16'-9 1/2"7'-8 1/2"16'-10 1/2"7'-8 1/2"23'-0"21'-2" 7'-11"18'-0"A1.1 PROPOSED SITE PLAN SCALE:13/16"=1'-0"PROPOSED SITE PLAN SITE PLAN KEYNOTES PROPERTY LINE1 (E) THREE STORY BUILDING2 (E) ONE STORY BUILDING3 (N) FIRST LEVEL BUILDING PERIMETER4 (N) SECOND LEVEL BUILDING PERIMETER5 (N) THIRD LEVEL BUILDING PERIMETER6 (N) LANDSCAPE PLANTER AREA (51 SF)7 (N) PEDESTRIAN PATH OF TRAVEL8 (E) PARKING METER9 (E) POWER/LIGHT POLE10 PARKING AREA11 12 (E) TWO-STORY BUILDING TO REMAIN (E) LANDSCAPE PLANTER AREA (38 SF)13 (E) ROOF LINE ABOVE14 (E) BRICK SURFACE15 (E) WOOD DECK PORCH16 (E) BRICK STEP ENTRY17 18 (E) CURB (N) BIKE RACK FOR 8 BIKES19 (N) TRASH ENCLOSURE FOR 4 CU.YRD TRASH BIN20 (N) 6'-0" MAX. HEIGHT STUCCO SURFACE TREATED MASONRY PROPERTY LINE WALL. FINAL MATERIAL AND COLOR TO BE REVIEWED AND APPROVED BY THE DIRECTOR. 21 All ideas, designs, arrangements, andplansindicated or represented by this drawingare owned by and the property of PEHA &ASSOCIATES and were created, evolved, anddeveloped for use on and in connection withthe specific project. None of suchideas,designs, and plans shall be reproducedin part or in whole without the express priorwritten permission of PEHA & ASSOCIATES.PEHA & ASSOCIATES ARCHITECTURE Larry Peha, A.I.A 67 14TH STREET HERMOSA BEACH, CA. 90254 PHONE: (310) 372 - 1755 FAX: (310) 376 - 6837 E-MAIL: pa@pehaarch.com Web: www.pehaarch.com DATE ISSUE/REVISION 17/06/27 PLANNING SUBMITTAL DATE: DRAWN: JOB NO. DRAWING TITLE DRAWING NUMBER 1601 PS 19.05.01NEW MOTEL BUILDING FOR:B&J CAPITAL GROUPINVESTIMENTS70 10th STREET., HERMOSA BEACH, CA 9025417/09/07 PARKING PLAN & P.C. RESUBMIT 17/12/21 P.C. RESUBMIT 19/01/31 P.C. RESUBMIT 19/05/01 P.C. RESUBMIT (N) 6'-0" MAX. HEIGHT BLOCK WALL22 (E) METERED STREET PARKING. SEE PLANS FOR DIMENSIONS. 23 DINING AREA LIVING AREAPLAY AREA KITCHEN LAUNDRY BATH #1 UP10TH ST.HERMOSA AVE.LPCAPBPMPMDNDECK COVERED PORCH4 A3.00 1 A3.00 2 A3.00 3 A3.00 T L SHWR SHWR REFRANGEW D S 9 8 . 9 0 'P.C.99.90'P.C.100.28'P.C.99.94'P.C.S 77°26'51" W42.37'S 77°27'45" W42.37'N 12°10'00" W 94.99' S 12°10'00" E 95.01'DN3'-0 3/4"(E)1'-6 3/4"(E)9'-7 1/4" (E)3'-0 3/4"(E)3'-5 3/4" (E) 3'-4 1/2" (E)7'-2 1/2"(E)2'-6"(E)ROOFEAVE2'-6"(E)ROOFEAVE6" (E) ROOF EAVE4'-8 1/2"(E)6 3/4"(E)51'-7" (E) 50'-7" (E) 2'-10 1/2" (E)All ideas, designs, arrangements, andplansindicated or represented by this drawingare owned by and the property of PEHA &ASSOCIATES and were created, evolved, anddeveloped for use on and in connection withthe specific project. None of suchideas,designs, and plans shall be reproducedin part or in whole without the express priorwritten permission of PEHA & ASSOCIATES.PEHA & ASSOCIATES ARCHITECTURE Larry Peha, A.I.A 67 14TH STREET HERMOSA BEACH, CA. 90254 PHONE: (310) 372 - 1755 FAX: (310) 376 - 6837 E-MAIL: pa@pehaarch.com Web: www.pehaarch.com DATE ISSUE/REVISION 17/06/27 PLANNING SUBMITTAL DATE: DRAWN: JOB NO. DRAWING TITLE DRAWING NUMBER 1601 PS 19.05.01NEW MOTEL BUILDING FOR:B&J CAPITAL GROUPINVESTIMENTS70 10th STREET., HERMOSA BEACH, CA 90254·PRELIMINARY NOT FOR CONSTRUCTION. ·BID SET 17/09/07 PARKING PLAN & P.C. RESUBMIT 17/12/21 P.C. RESUBMIT 19/01/31 P.C. RESUBMIT 19/05/01 P.C. RESUBMIT A2.01 EXISTING PLANS SCALE:11/4"=1'-0"EXISTING FIRST FLOOR PLAN CLO BEDROOM BATH #2 CLO T LTUB/SHWRBEDROOM CLODN4 A3.00 1 A3.00 2 A3.00 3 A3.0098.90'P.C.99.90'P.C.1 0 0 . 2 8 'P.C.99.94'P.C.S 77°26'51" W42.37'S 77°27'45" W42.37'N 12°10'00" W 94.99' S 12°10'00" E 95.01' 59'-10" (E) 50'-7" (E)3'-0 3/4"(E)9'-4" (E)7'-2 1/2"(E)2'-6"(E)ROOFEAVE2'-6"(E)ROOFEAVE4'-8 1/2"(E)6 3/4"(E)All ideas, designs, arrangements, andplansindicated or represented by this drawingare owned by and the property of PEHA &ASSOCIATES and were created, evolved, anddeveloped for use on and in connection withthe specific project. None of suchideas,designs, and plans shall be reproducedin part or in whole without the express priorwritten permission of PEHA & ASSOCIATES.PEHA & ASSOCIATES ARCHITECTURE Larry Peha, A.I.A 67 14TH STREET HERMOSA BEACH, CA. 90254 PHONE: (310) 372 - 1755 FAX: (310) 376 - 6837 E-MAIL: pa@pehaarch.com Web: www.pehaarch.com DATE ISSUE/REVISION 17/06/27 PLANNING SUBMITTAL DATE: DRAWN: JOB NO. DRAWING TITLE DRAWING NUMBER 1601 PS 19.05.01NEW MOTEL BUILDING FOR:B&J CAPITAL GROUPINVESTIMENTS70 10th STREET., HERMOSA BEACH, CA 90254·PRELIMINARY NOT FOR CONSTRUCTION. ·BID SET 17/09/07 PARKING PLAN & P.C. RESUBMIT 17/12/21 P.C. RESUBMIT 19/01/31 P.C. RESUBMIT 19/05/01 P.C. RESUBMIT A2.02 EXISTING PLANS SCALE:11/4"=1'-0"EXISTING SECOND FLOOR PLAN 10TH ST.10TH CT.HERMOSA AVE. N12° 10' 00"W 94.99'S77° 26' 51"W 42.37'S12° 10' 00"E 95.01'S77° 27' 45"W 42.37'98.90'P.C.99.90'P.C.100.28'P . C .99.94'P.C.NO PARKING TVTVT L SHWRSHWR REFRANGEW D S DNUPDNELECTRICALELECTRICALELECTRICAL ELEVATOR LOBBY 120 STAIRS #1 UP UP ELEVATOR SHAFT STAIRS #2 2'-6"42'-4 1/4"3'-8" MIN.CLEAR9'-6"9'-6"12'-0"5'-2"11 3/4"5'-0 1/2"18'-0" 2'-11 1/2"12'-11" 6'-0"9'-0"26'-0"8'-1"2'-7"5'-3"LINE OF 2nd and 3rd FLOORS ABOVE LINE OF 2nd and 3rd FLOORS ABOVE 9'-5"39'-8"42'-3" 16'-2" 1 STD 2 TND 3 STD 4 ADA UP ELEVATOR MACH. ROOM 125 STAIRS #2 41 SQ.FT. ADA GUEST BATHROOM 121B JAN. CLOSET 126 LOCKABLE SURFBOARD RACK FOR 6 BOARDS 14'-0 1/2"12'-11" 45'-0"2"3'-9" 18'-0" 120B 120.1 120A 121A 121B 126A 125A 120.2 121.2 121.3 1 A3.11 1 A3.10 2 A3.10 2 A3.11 121.1MAILBOX DINING AREA LIVING AREA KITCHEN LAUNDRY BATH #1 COVERED PORCH(N) WALL TO MATCH (E)GUEST ROOM 121A 564 SQ.FT. REGISTRATION OFFICE 101 GUEST (N) WALL TO MATCH (E) GUEST ROOM 111 212 SQ.FT.162 SQ.FT.4 A3.00 1 A3.00 2 A3.00 3 A3.00 ENTRY PORCH13'-8"18'-0 1/2" 6" 7"± V.I.F.4'-2 1/2"8'-6"12'-11"6'-4"12'-11" 7'-6" 5'-9 1/2" V.I.F. SINGLE PEDESTAL BOSCH EV810 FAST CHARGING STATION. SEE A5.01 FOR MORE INFO. (N) WOOD FENCE. HEIGHT TO BE DETERMINED BY NEIGHBOR'S REQUIREMENTS.NEW TRASH ENCLOSURE FOR 4 CU.YD. TRASH BIN NEW BIKE RACK FOR 8 BIKES2"3'-0 3/4"(E)1'-6 3/4"(E)9'-7 1/4" (E)3'-0 3/4"(E)3'-5 3/4" (E) 3'-4 1/2" (E)7'-2 1/2"(E)2'-6"(E)ROOFEAVE2'-6"(E)ROOFEAVE6" (E) ROOF EAVE 6" (E) ROOF EAVE 1"4'-8 1/2"(E)6 3/4"(E)5'-3 1/2" V.I.F. 9'-4 3/4" 2'-10 1/2" (E) (N) 6'-0" MAX. HEIGHT CMU BLOCK WALL 11'-4" V.I.F. 2'-6" (E) ROOF EAVE 13'-10" V.I.F.10TH ST.10TH CT.HERMOSA AVE. N12° 10' 00"W 94.99'S77° 26' 51"W 42.37'S12° 10' 00"E 95.01'S77° 27' 45"W 42.37'98.90' P.C.99.90' P.C.100.28'P.C.9 9 . 9 4 ' P . C . NO PARKING TVTVT L SHWRSHWR REFRANGEW D S DNUPDNELECTRICALELECTRICALELECTRICAL FIRST LEVEL FLOOR AREA 564 SQ.FT. REGISTRATION OFFICE 101 GUEST GUEST ROOM 111 212 SQ.FT.COVERED PORCHLOT AREA = 4,028 SQ.FT. (N) 1ST FLOOR AREA = 566 S.F. (N) 2ND FLOOR AREA = 1,089 S.F. (N) 3RD FLOOR AREA = 1,089 S.F. TOTAL : = 2,744 S.F. PARKING ANALYSIS: 6 MOTEL GUEST ROOMS= 6 STALLS 6 SPACES NEEDED 4 SPACES PROVIDED 2 SPACES IN LIEU SECOND LEVEL FLOOR AREA 1,089 SQ.FT. STAIRS #1 UP ELEVATOR SHAFTDNSTAIRS #2UPDNELEVATOR LOBBY 220 GUEST ROOM 221 GUEST ROOM 222 GUEST ROOM 111 EAST DECK 223 WEST DECK 224 TVTVTV CLO BEDROOM BATH #2 CLO T LTUB/SHWRBEDROOM CLO(E) SLOPETO REMAIN(E) SLOPETO REMAIN(N) SLOPETO MATCH(E)THIRD LEVEL FLOOR AREA 1,089 SQ.FT. STAIRS #1 DN ELEVATOR SHAFTSTAIRS #2DNTVTVTV (E) SLOPETO REMAIN(E) SLOPETO REMAIN(N) SLOPETO MATCH(E)(E) SLOPETO REMAIN(E) SLOPETO REMAIN(E) SLOPETO REMAINELEVATOR LOBBY 320 GUEST ROOM 321 GUEST ROOM 322 EAST DECK 323 WEST DECK 324 A2.11 PROPOSED FIRST LEVEL FLOOR PLANS SCALE:11/4"=1'-0"PROPOSED FIRST LEVEL FLOOR PLANS FIRST FLOOR AREA PLAN All ideas, designs, arrangements, andplansindicated or represented by this drawingare owned by and the property of PEHA &ASSOCIATES and were created, evolved, anddeveloped for use on and in connection withthe specific project. None of suchideas,designs, and plans shall be reproducedin part or in whole without the express priorwritten permission of PEHA & ASSOCIATES.PEHA & ASSOCIATES ARCHITECTURE Larry Peha, A.I.A 67 14TH STREET HERMOSA BEACH, CA. 90254 PHONE: (310) 372 - 1755 FAX: (310) 376 - 6837 E-MAIL: pa@pehaarch.com Web: www.pehaarch.com DATE ISSUE/REVISION 17/06/27 PLANNING SUBMITTAL DATE: DRAWN: JOB NO. DRAWING TITLE DRAWING NUMBER 1601 PS 19.05.01NEW MOTEL BUILDING FOR:B&J CAPITAL GROUPINVESTIMENTS70 10th STREET., HERMOSA BEACH, CA 9025417/09/07 PARKING PLAN & P.C. RESUBMIT 17/12/21 P.C. RESUBMIT 19/01/31 P.C. RESUBMIT 19/05/01 P.C. RESUBMIT CALCULATIONSTHIRD FLOOR AREA PLAN SECOND FLOOR AREA PLAN TVTVTV CLO BEDROOM BATH #2 CLO T LTUB/SHWRBEDROOM CLO(E) SLOPETO REMAIN(E) SLOPETO REMAIN(N) SLOPETO MATCH(E)STAIRS #1 UP ELEVATOR LOBBY 220 45'-2 1/2" 26'-0 1/2"19'-2"8'-2 1/4"2'-4 1/2"13'-0"9'-0"5'-8 1/2"28'-4 1/2"5'-0"5'-3"2'-5"9'-0"6'-8" 222B 221B 222A 220A 221A 222.4 224.2 220.1 222.3 222.2 222.1 221.3 221.1 221.4 221.2 224.1 1 A3.11 1 A3.10 2 A3.10 2 A3.11 4 A3.00 1 A3.00 2 A3.00 3 A3.00 EAST DECK 223 GUEST BATHROOM 221B GUEST ROOM 221A GUEST ROOM 222A GUEST BATHROOM 222B 221CSTAIRS #2UPDN222C 222.5 221.5 221D 222D 13'-10" V.I.F. 552 SQ.FT. 537 SQ.FT. WEST DECK 224 1"4"4'-0"6'-11"7'-6" 7'-6"12'-11"14'-5" 19'-8" 3'-10 1/2"15'-9 1/2"5'-9 1/2"30'-9 1/2"42'-3 1/2"5'-8 1/2"11'-6"9'-10"9'-0"98.90 'P.C . 99.9 0' P.C. 1 0 0 . 2 8 ' P. C .99.94'P.C.N 12°10'00" W 94.99'S 77°26'51" W42.37'S 12°10'00" E 95.01'S 77°27'45" W42.37'5'-9 1/2" V.I.F.1'-6 3/4"(E)9'-7 1/4" (E)3'-0 3/4"(E)3'-5 3/4" (E) 3'-4 1/2" (E)7'-2 1/2"(E)2'-6"(E)ROOFEAVE6" (E) ROOF EAVE 6" (E) ROOF EAVE4'-8 1/2"(E)6 3/4"(E)5'-3 1/2" V.I.F. 11'-4" V.I.F.3'-0 3/4"(E)9'-4 3/4" 6'-0 1/2" V.I.F. 2'-10 1/2" (E) 2'-6" (E) ROOF EAVE A2.12 PROPOSED SECOND LEVEL FLOOR PLANSAll ideas, designs, arrangements, andplansindicated or represented by this drawingare owned by and the property of PEHA &ASSOCIATES and were created, evolved, anddeveloped for use on and in connection withthe specific project. None of suchideas,designs, and plans shall be reproducedin part or in whole without the express priorwritten permission of PEHA & ASSOCIATES.PEHA & ASSOCIATES ARCHITECTURE Larry Peha, A.I.A 67 14TH STREET HERMOSA BEACH, CA. 90254 PHONE: (310) 372 - 1755 FAX: (310) 376 - 6837 E-MAIL: pa@pehaarch.com Web: www.pehaarch.com DATE ISSUE/REVISION 17/06/27 PLANNING SUBMITTAL DATE: DRAWN: JOB NO. DRAWING TITLE DRAWING NUMBER 1601 PS 19.05.01NEW MOTEL BUILDING FOR:B&J CAPITAL GROUPINVESTIMENTS70 10th STREET., HERMOSA BEACH, CA 9025417/09/07 PARKING PLAN & P.C. RESUBMIT 17/12/21 P.C. RESUBMIT 19/01/31 P.C. RESUBMIT 19/05/01 P.C. RESUBMIT SCALE:21/4"=1'-0"PROPOSED SECOND FLOOR PLANS TVTVTV (E) SLOPETO REMAIN(E) SLOPETO REMAIN(N) SLOPETO MATCH(E)(E) SLOPETO REMAIN(E) SLOPETO REMAIN(E) SLOPETO REMAINSTAIRS #1 DN ELEVATOR LOBBY 320 322B 321B 322A 320A 321A 322.4 324.2 320.1 322.3 322.2 322.1 321.3 321.1 321.4 321.2 324.1 1 A3.11 1 A3.10 2 A3.10 2 A3.11 GUEST BATHROOM 321B GUEST ROOM 321A GUEST ROOM 322A GUEST BATHROOM 322B 321CSTAIRS #2DN322C 322.5 321.5 321D 322D 552 SQ.FT. 537 SQ.FT. 45'-2 1/2" 26'-0 1/2"19'-2"8'-2 1/4"2'-4 1/2"13'-0"9'-0"5'-8 1/2"28'-4 1/2"5'-0"5'-3"2'-5"9'-0"6'-8"1"4"4'-0"6'-11"7'-6" 7'-6"12'-11"14'-5" 19'-8" 3'-10 1/2"15'-9 1/2"5'-9 1/2"30'-9 1/2"42'-3 1/2"5'-8 1/2"11'-6"9'-10"9'-0" EAST DECK 323 WEST DECK 32498.90 'P.C . 99.9 0' P.C. 1 0 0 . 2 8 ' P. C .99.94'P.C.N 12°10'00" W 94.99'S 77°26'51" W42.37'S 12°10'00" E 95.01'S 77°27'45" W42.37'13'-10" V.I.F. 5'-9 1/2" V.I.F.3'-0 3/4"(E)3'-5 3/4" (E) 3'-4 1/2" (E)7'-2 1/2"(E)2'-6"(E)ROOFEAVE6" (E) ROOF EAVE 6" (E) ROOF EAVE4'-8 1/2"(E)6 3/4"(E)5'-3 1/2" V.I.F. 11'-4" V.I.F.3'-0 3/4"(E)6'-0 1/2" V.I.F. 2'-10 1/2" (E) 2'-6" (E) ROOF EAVE A2.13 PROPOSED THIRD LEVEL FLOOR PLANSAll ideas, designs, arrangements, andplansindicated or represented by this drawingare owned by and the property of PEHA &ASSOCIATES and were created, evolved, anddeveloped for use on and in connection withthe specific project. None of suchideas,designs, and plans shall be reproducedin part or in whole without the express priorwritten permission of PEHA & ASSOCIATES.PEHA & ASSOCIATES ARCHITECTURE Larry Peha, A.I.A 67 14TH STREET HERMOSA BEACH, CA. 90254 PHONE: (310) 372 - 1755 FAX: (310) 376 - 6837 E-MAIL: pa@pehaarch.com Web: www.pehaarch.com DATE ISSUE/REVISION 17/06/27 PLANNING SUBMITTAL DATE: DRAWN: JOB NO. DRAWING TITLE DRAWING NUMBER 1601 PS 19.05.01NEW MOTEL BUILDING FOR:B&J CAPITAL GROUPINVESTIMENTS70 10th STREET., HERMOSA BEACH, CA 9025417/09/07 PARKING PLAN & P.C. RESUBMIT 17/12/21 P.C. RESUBMIT 19/01/31 P.C. RESUBMIT 19/05/01 P.C. RESUBMIT SCALE:11/4"=1'-0"PROPOSED THIRD FLOOR PLAN 1 6 10 8 5 7 11 4 2 3 9 7'-2 1/2" (E) 2'-6" (E) ROOF EAVE 4'-8 1/2" (E) 3'-0 3/4" (E) 6 3/4" (E) 1'-6 3/4" (E) 16 14 6 1 5 3'-0 3/4" (E) 2'-6" (E) ROOF EAVE 6 3/4" (E) 7'-2 1/2" (E) 2'-6" (E) ROOF EAVE 4'-8 1/2" (E) 6" WOOD LAP SIDING KEYNOTES: 5" SQ. WD POST 6" WOOD TRIM ABOVE PORCH 5" WOOD FASCIA AT ROOF EAVE ROOF ASPHALT SHINGLES BEVELED EDGE WOOD BEAM BRICK CHIMNEY BRICK STEPS AT ENTRY CONCRETE PORCH DECK WINDOW LOCATION WITH TRIM WOOD PANEL ENTRY DOOR ARCH'L WOOD TRIM JULIET METAL BALCONY WOOD & GLASS DOOR LOCATION BRICK FOUNDATION AT POP-OUT FIXED WINDOW 3 2 1 4 5 6 7 8 9 10 11 12 13 14 15 16 12 4 15 1 13 10 14 6 46 3 5 3'-5 3/4" (E) 6" (E) ROOF EAVE 2'-11 3/4" (E) 10 10 3 2 6 12 7 1 5 3'-4 1/2" (E) 6" (E) ROOF EAVE 2'-10 1/2" (E)All ideas, designs, arrangements, andplansindicated or represented by this drawingare owned by and the property of PEHA &ASSOCIATES and were created, evolved, anddeveloped for use on and in connection withthe specific project. None of suchideas,designs, and plans shall be reproducedin part or in whole without the express priorwritten permission of PEHA & ASSOCIATES.PEHA & ASSOCIATES ARCHITECTURE Larry Peha, A.I.A 67 14TH STREET HERMOSA BEACH, CA. 90254 PHONE: (310) 372 - 1755 FAX: (310) 376 - 6837 E-MAIL: pa@pehaarch.com Web: www.pehaarch.com DATE ISSUE/REVISION 17/06/27 PLANNING SUBMITTAL DATE: DRAWN: JOB NO. DRAWING TITLE DRAWING NUMBER 1601 PS 19.05.01NEW MOTEL BUILDING FOR:B&J CAPITAL GROUPINVESTIMENTS70 10th STREET., HERMOSA BEACH, CA 90254·PRELIMINARY NOT FOR CONSTRUCTION. ·BID SET 17/09/07 PARKING PLAN & P.C. RESUBMIT 17/12/21 P.C. RESUBMIT 19/01/31 P.C. RESUBMIT 19/05/01 P.C. RESUBMIT A3.00 EXISTING ELEVATIONS SCALE:41/4"=1'-0"EXISTING SOUTH ELEVATION - 10TH COURT SCALE:21/4"=1'-0"EXISTING WEST ELEVATION SCALE:31/4"=1'-0"EXISTING NORTH ELEVATION - 10TH STREET SCALE:11/4"=1'-0"EXISTING EAST ELEVATIONS - HERMOSA AVE PROPERTY LINEPROPERTY LINECP1 MAX. 128.90' PROP. 128.85' CP2 MAX. 129.71' PROP. 133.37' 100.21' 1st LEVEL F.F.28'-5 1/2"8'-7"8'-1"8'-1"1 3 4 1 2 6 128.85' MAX. PROPOSED HEIGHT 110.04' 2nd LEVEL F.F. 119.37' 3rd LEVEL F.F. 127.45' 3rd LEVEL T.P.7'-0" MIN. CLEAR1" (N) 12 4 15 1 13 10 14 6 46 3 5PROPERTY LINEPROPERTY LINE(REF. A3.0 EXISTING ELEVATIONS FOR INFORMATION) 100.21' 1st LEVEL F.F.28'-5 1/2"8'-7"8'-1"8'-1"1 2 3 4 1 128.85' MAX. PROPOSED HT.127.45' 3rd LEVEL T.P.14'-0"T.O. ELEVATOR PARAPET8 110.04' 2nd LEVEL F.F. 119.37' 3rd LEVEL F.F. 3 - 9 25'-10 1/2" 5'-9 1/2" V.I.F. 5'-3 1/2" V.I.F. 3'-5 3/4" (E) 6" (E) ROOF EAVE 2'-11 3/4" (E) 6" (N) ELEVATIONS KEYNOTES 1 1X6 LAP SIDING, PAINTED 2 STOREFRONT GLAZING SYSTEM 3 ARCHITECTURAL WOOD TRIM, PAINTED 4 WOOD PICKET RAIL +42" A.F.F., PAINTED 5 NOT USED 6 STAIRS 7 MASONRY WALL 8 ELEVATOR SHAFT 9 MAIL BOXES CP2 MAX. 129.71' PROP. 133.37'14'-0"T.O. ELEVATOR PARAPET12'-6"PER MANUFACTURE SPECS8 100.21' 1st LEVEL F.F.28'-5 1/2"8'-7"8'-1"8'-1"128.85' MAX. PROPOSED HT.127.45' 3rd LEVEL T.P. 110.04' 2nd LEVEL F.F. 119.37' 3rd LEVEL F.F. A3.10 PROPOSED ELEVATIONS SCALE:21/4"=1'-0"PROPOSED SOUTH ELEVATION - 10TH COURT All ideas, designs, arrangements, andplansindicated or represented by this drawingare owned by and the property of PEHA &ASSOCIATES and were created, evolved, anddeveloped for use on and in connection withthe specific project. None of suchideas,designs, and plans shall be reproducedin part or in whole without the express priorwritten permission of PEHA & ASSOCIATES.PEHA & ASSOCIATES ARCHITECTURE Larry Peha, A.I.A 67 14TH STREET HERMOSA BEACH, CA. 90254 PHONE: (310) 372 - 1755 FAX: (310) 376 - 6837 E-MAIL: pa@pehaarch.com Web: www.pehaarch.com DATE ISSUE/REVISION 17/06/27 PLANNING SUBMITTAL DATE: DRAWN: JOB NO. DRAWING TITLE DRAWING NUMBER 1601 PS 19.05.01NEW MOTEL BUILDING FOR:B&J CAPITAL GROUPINVESTIMENTS70 10th STREET., HERMOSA BEACH, CA 9025417/09/07 PARKING PLAN & P.C. RESUBMIT 17/12/21 P.C. RESUBMIT 19/01/31 P.C. RESUBMIT 19/05/01 P.C. RESUBMIT SCALE:11/4"=1'-0"PROPOSED & EXISTING EAST ELEVATION - HERMOSA AVE SCALE:31/4"=1'-0"PROPOSED ELEVATOR SECTION 10 10 3 2 6 12 7 1 5 PROPERTY LINEPROPERTY LINECP2 MAX. 129.71' PROP. 133.37' (REF. A3.0 EXISTING ELEVATIONS FOR INFORMATION) CP1 MAX. 128.90' PROP. 128.85' 7 110.04' 2nd LEVEL F.F. 100.21' 1st LEVEL F.F. 119.37' 3rd LEVEL F.F.28'-5 1/2"8'-7"8'-1"8'-1"3 12 128.85' MAX. PROPOSED HT 127.45' 3rd LEVEL T.P.28'-8 1/4"8'-6 1/2"5'-9 1/2" V.I.F. 5'-3 1/2" V.I.F. 3'-4 1/2" (E) 2'-10 1/2" (E) 6" (E) 7" (N)PROPERTY LINEPROPERTY LINE100.21' 1st LEVEL F.F.28'-5 1/2"8'-7"8'-1"8'-1"1 3 4 1 2 128.85' MAX. PROPOSED HT 127.45' 3rd LEVEL T.P. 110.04' 2nd LEVEL F.F. 119.37' 3rd LEVEL F.F. 2'-7" (N) 1" (N) ELEVATIONS KEYNOTES 1 1X6 LAP SIDING, PAINTED 2 STOREFRONT GLAZING SYSTEM 3 ARCHITECTURAL WOOD TRIM, PAINTED 4 WOOD PICKET RAIL +42" A.F.F., PAINTED 5 NOT USED 6 STAIRS 7 MASONRY WALL 8 ELEVATOR SHAFT 9 MAIL BOXES A3.11 PROPOSED ELEVATIONS SCALE:21/4"=1'-0"PROPOSED WEST ELEVATION All ideas, designs, arrangements, andplansindicated or represented by this drawingare owned by and the property of PEHA &ASSOCIATES and were created, evolved, anddeveloped for use on and in connection withthe specific project. None of suchideas,designs, and plans shall be reproducedin part or in whole without the express priorwritten permission of PEHA & ASSOCIATES.PEHA & ASSOCIATES ARCHITECTURE Larry Peha, A.I.A 67 14TH STREET HERMOSA BEACH, CA. 90254 PHONE: (310) 372 - 1755 FAX: (310) 376 - 6837 E-MAIL: pa@pehaarch.com Web: www.pehaarch.com DATE ISSUE/REVISION 17/06/27 PLANNING SUBMITTAL DATE: DRAWN: JOB NO. DRAWING TITLE DRAWING NUMBER 1601 PS 19.05.01NEW MOTEL BUILDING FOR:B&J CAPITAL GROUPINVESTIMENTS70 10th STREET., HERMOSA BEACH, CA 9025417/09/07 PARKING PLAN & P.C. RESUBMIT 17/12/21 P.C. RESUBMIT 19/01/31 P.C. RESUBMIT 19/05/01 P.C. RESUBMIT SCALE:11/4"=1'-0"PROPOSED NORTH ELEVATION City Hall 1315 Valley Drive Hermosa Beach, CA 90254 City of Hermosa Beach Action Minutes - Final Planning Commission Chair David Pedersen Vice Chair Peter Hoffman Commissioners Michael Flaherty Rob Saemann Marie Rice 7:00 PM Council ChambersTuesday, August 20, 2019 1. Call to Order 2. Pledge of Allegiance 3. Roll Call Commissioner Michael Flaherty, Vice Chair Peter Hoffman, Commissioner Marie Rice, Commissioner Rob Saemann, and Chair David Pedersen Present:5 - Absent:0 Also Present: Ken Robertson, Community Development Director Patrick Donegan, Assistant City Attorney Nicole Ellis, Associate Planner Kathy Khang, Assistant Planner 4. Oral / Written Communications Coming forward to speak: Tony Higgins and Jim Hamilton. 5.19-0541 Information Only: Public Hearing Notices and Projects Zoning Map 1. Easy Reader Notices 2. Public Hearing Notification Radius Maps 3. Projects Zoning Map 4. SUPPLEMENTAL eComment from Frank Patton (submitted 08-17-19 at 10:50am).pdf 5. SUPPLEMENTAL eComment from Tony Higgins (submitted 08-20-19 at 3:14pm).pdf Attachments: Section I Page 1City of Hermosa Beach August 20, 2019Planning Commission Action Minutes - Final CONSENT CALENDAR 6.REPORT 19-0540 Approval of the July 16, 2019 Planning Commission Action Minutes Action Sheet 7-16-19.pdfAttachments: Action: Motion by Commissioner Rice and seconded by Commissioner Hoffman to approve the July 16, 2019 action minutes. Aye:Commissioner Flaherty, Vice Chair Hoffman, Commissioner Rice, Commissioner Saemann, and Chair Pedersen 5 - Absent:0 7. Resolution(s) for Consideration - None Section II HEARING 8.REPORT 19-0524 SIGN REVIEW - S4 #38 Determination on whether a proposed 616 square foot display on the west wall of the building at 22 Pier Avenue is a mural, and determination that the proposed display is not a project under the California Environmental Quality Act. 1. Proposed Resolution 2. Applicant Submittal 3. Notice Poster Verification.pdf Attachments: Commissioners Flaherty and Vice Chair Hoffman recused themselves as they serve on the Hermosa Mural Committee. Coming forward to speak: Steve Izant and George Schmeltzer Action: Motion by Commissioner Saemann and seconded by Commissioner Rice to approve the mural at 22 Pier Avenue. The motion carried by the following vote. Aye:Commissioner Rice, Commissioner Saemann, and Chair Pedersen3 - Absent:0 Recused:Commissioner Flaherty, and Vice Chair Hoffman2 - Section III PUBLIC HEARING 9.REPORT 19-0535 PDP 19-2 and PARK 19-2 -- Precise Development Plan and Parking Plan to allow a six-unit motel project by constructing a new three-story, detached Page 2City of Hermosa Beach August 20, 2019Planning Commission Action Minutes - Final 2,744 square foot commercial building containing five units, to be constructed behind the existing 1,841 square foot single-family residence which will be converted to an additional unit and a Parking Plan to allow the 6-space parking requirement to be met with 4 on-site spaces (including 1 tandem space) plus fees in lieu for 2 spaces, on a 4,023 square foot lot in the C-2 (Restricted Commercial) zoning district at 70 10th Street; and adoption of a Mitigated Negative Declaration. 1. Applicant Letter.pdf 2. Exhibit of Site Parking and Vehicle Access Constraints.pdf 3. Link to the June 18, 2019 Staff Report and Attachments including plans 4. Draft Resolution of Approval for Proposed Precise Development Plan.pdf 5. Draft Resolution of Approval for Proposed Parking Plan.pdf 6. Draft Denial Resolution for Proposed PDP and Parking Plan.pdf 7. PC Reso 18-23 Denying Prior 70 10th Street Project.pdf 8. Public Notification 500 Foot Radius Map.pdf 9. Public Notification Legal Posters.pdf 10. Public Comment Letter- Carol James.pdf 11. SUPPLEMENTAL Letters from Mary and Bill Peddle (submitted 08-15-19 and 08-16-19).pdf 12. SUPPLEMENTAL eComment from Dennis Toomey (submitted 08-20-19 at 6:26pm).pdf 13. SUPPLEMENTAL eComment from Charles Shehadi (submitted 08-20-19 at 3:27pm).pdf 14. SUPPLEMENTAL eComment from Scott Hayes (submitted 08-20-19 at 3:51pm).pdf 15. SUPPLEMENTAL Presentation (added 8-20-19 at 5:30pm).pptx Attachments: Coming forward to speak: Dean Thomas and Cindy Thorin, Albro Lundy, Dan Jensen, Walter Franco, Sandra Franco, Jonathan Webb, Carol James, Chris Wachter, Daniel Simon. Action: Motion by Commissioner Rice and seconded by Commissioner Flaherty to deny the Precise Development Plan and Parking Plan at 70 10th Street. The motion carried by the following vote: Aye:Commissioner Flaherty, Commissioner Rice, Commissioner Saemann, and Chair Pedersen 4 - No:Vice Chair Hoffman1 - Absent:0 10.REPORT 19-0539 CUP 18-9 and PARK 19-4- Conditional Use Permit and Parking Plan Amendment request for a gymnasium/health and fitness center, limited (assembly hall) at 307 Pacific Coast Highway (Game Ready Performance), and determination that the project is categorically exempt from the California Environmental Quality Act (CEQA). Page 3City of Hermosa Beach August 20, 2019Planning Commission Action Minutes - Final 1. Proposed Approval Resolution for CUP 2. Proposed Approval Resolution for PARK Parking Plan 3. Applicant Submittal and Business Narrative, Site Photos and Plans 4. Zoning Map and Aerial Photo 5. Legal Poster and Radius Map 6. Planning Commission Minutes, Report and Request Letter 11-18-97 7. Planning Commission Resolution 93-52 8. Letter from Carol Vernon and Dwight Glasscock dated 8-13-19 9. SUPPLEMENTAL 17 Letters (added 8-19-19 at 6pm).pdf 10. SUPPLEMENTAL eComment from Cameron Paulson (submitted 8-19-19 at 10:52pm).pdf 11. SUPPLEMENTAL Timeline submitted by Community Development (added 8-20-19 at 4pm).pdf 12. SUPPLEMENTAL Instagram posts submitted by Community Development (added 8-20-19 at 4pm).pdf 13. SUPPLEMENTAL eComment from Giovanni Partida (submitted 8-20-19 at 12:48pm).pdf Attachments: Coming forward to speak: Kenya Parham, Jackie Guerra, Ben James, Dwight Glasscock, Carol Vernon, Egan Forino, Marylou Packett, Heather Ijams, Matthew Ritchey, and Cameron Paulson. Action: Motion by Commissioner Saemann and seconded by Commissioner Flaherty to approve the Conditional Use Permit and Parking Plan Amendment at 307 Pacific Coast Hwy. The motion carried by the following vote: Aye:Commissioner Flaherty, Vice Chair Hoffman, Commissioner Rice, Commissioner Saemann, and Chair Pedersen 5 - Absent:0 11.REPORT 19-0542 A-14#63- Planning Commission consideration of a small lot exception to open space and lot coverage requirements otherwise required in the Single-Family Residential (R-1) zone for a new single-family residence at 3411 The Strand, and determination that the project is categorically exempt from the California Environmental Quality Act (CEQA). 1. Proposed Resolution 2. Site Photographs 3. Project Plans 4. Applicant's Living Area Square Footages in the Immediate Neighborhood Exhibit 5. Applicant's Discussion of Small Lot Considerations 6. Public Notice Posters 7. Radius Map 8. SUPPLEMENTAL eComment from Jim Hamilton (submitted 8-20-19 at 4:43pm).pdf Attachments: Page 4City of Hermosa Beach August 20, 2019Planning Commission Action Minutes - Final Coming forward to speak: Brandon Straus, Louie Tomaro, and Frank Palusi. Action: Motion by Commissioner Saemann and seconded by Commissioner Hoffman to approve the small lot exceptions at 3411 The Strand with an amendment to remove section 5 of the resolution. The motion carried by the following vote: Aye:Commissioner Flaherty, Vice Chair Hoffman, Commissioner Rice, and Commissioner Saemann 4 - No:Chair Pedersen1 - Absent:0 12.REPORT 19-0523 CUP 19-3- Conditional Use Permit Amendment request to modify an existing non-conforming rooftop wireless telecommunication facility by removing and relocating antennas within new screening boxes below the existing building height and upgrading equipment (AT&T Mobility) at 2447 Pacific Coast Highway, and determination that the project is categorically exempt from the California Environmental Quality Act (CEQA). (continued from the July 16, 2019 meeting) 1. Applicant Letter (Pausing Shot Clock).pdf 2. Public Notification Radius and Notice Posters Attachments: Coming forward to speak: None The Planning Commission consensus was to continue subject requests to the October 15, 2019 Planning Commission public hearing as requested by the applicant. Section IV 13. Staff Items a.REPORT 19-0536 Potential Municipal Code text amendment to the M-1 Light Manufacturing Zone to consider allowing Cypress District businesses to host openings or events to showcase and offer products for sale on a limited basis. Page 5City of Hermosa Beach August 20, 2019Planning Commission Action Minutes - Final 1. Link to 7-23-19 City Council Meeting (p. 9 of Agenda) 2. Excerpt of Zoning Code Chapter 17.28 M-1 Light Manufacturing Zone 3. Excerpt of Zoning Code Chapter 17.42.150 Temporary Minor Special Event Permit 4. Letter from Mike Collins dated July 2, 2019 5. Article Artists Ask Hermosa Beach for Zoning Modifications in Cypress District by Michael Hixon printed in The Beach Reporter on July 24, 2019 6. Email received from Gary clark dated July 25, 2019 7. SUPPLEMENTAL Letter #1 from Jed Sanford (submitted 8-20-19 at 3:45pm).pdf 8. SUPPLEMENTAL Letter #2 from Jed Sanford (submitted 8-20-19 at 3:45pm).pdf Attachments: Coming forward to speak: Sheryl Main, Kevin Souza, Kevin Yamada, The Planning Commission consensus was to direct staff to further analyze the M1 Zone, engage in public outreach, and to hold a study session. b.19-0544 Verbal Report on City Council Actions c.19-0545 Verbal Status Report on Major Planning Projects d.REPORT 19-0543 September 17, 2019 Planning Commission Tentative Future Agenda Items 1. Planning Commission September 17, 2019 Tentative Future Agenda Attachments: The Planning Commission consensus was to receive and file the September 17, 2019 tentative future agenda. 14. Commissioner Items Commission Flaherty requested to schedule an agenda item to discuss historic resources and the Commission agreed. 15. Adjournment The meeting was adjourned at 12:11 am by Chair Pedersen. The next scheduled meeting of the Planning Commission meeting is September 17, 2019. Page 6City of Hermosa Beach ! 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" "61 > 7 > ""320 0 1 A !"; $ "%1 ( DRAFT Public Notice Posters -----Original Message----- From: Bill Peddle <bill.peddle49@gmail.com> Sent: Friday, August 16, 2019 12:57 PM To: Ann Yang <anny@hermosabch.org> Subject: New hotel plans I am a resident on 10 st. All I can say is parking, even when it was a vacation rental I lost my ability to park. With guests there will be visitors, guess what more parking issues. Sent from my iPad ______________________________________________________________________________ -----Original Message----- From: Mary <manhattanbeach49@gmail.com> Sent: Thursday, August 15, 2019 7:37 PM To: Ann Yang <anny@hermosabch.org> Subject: Council Meeting Tuesday Ann and Council Members, I live on 10th Street and would like you to please understand how much impact a hotel at the other end of our residential block will do to our lives, not in a good way. This block is already a high impacted area because of the SeaSprite and all of the Uber and Lyft drop off and pick ups and people themselves dropping off beach gear and looking for parking. The street has even gotten busier the past couple of years with Hermosa booking new events on our side of the pier. This is a residential block but doesn’t really seem like the council cares. Hermosa Beach is a small “beautiful” town but getting crazy busy. Please do not give us more Chaos by allowing another hotel at the end of our residential 10th St. (&Hermosa Avenue). We as residents here will not be able to find parking in front of our homes because the hotel cannot accommodate all the cars for the guests (and friends). We vacation rented our home in AZ for 4-5 years and there were always more cars than the guests staying at our home. Everyone had friends and relatives in the area who came over. I’m sure that will be the case here also. Please vote NO on Tuesday for the house at the end of 10th Street to become a hotel. Thank you, Mary Peddle 23 10th Street Sent from my iPad 8/20/19 AGENDA, ITEM 9 SUPPLEMENTAL letter submitted by Mary Peddle on 08/15/19 at 7:37 p.m. SUPPLEMENTAL letter submitted by Bill Peddle on 8/16/19 at 12:57 p.m. From: noreply@granicusideas.com <noreply@granicusideas.com> Sent: Monday, August 19, 2019 6:26 PM To: Planning Commission-Group <PlanningCommission-GROUP@hermosabch.org>; Ken Robertson <krobertson@hermosabch.org>; Ann Yang <anny@hermosabch.org>; Nicole Ellis <nellis@hermosabch.org> Subject: New eComment for Planning Commission Meeting New eComment for Planning Commission Meeting Dennis Toomey submitted a new eComment. Meeting: Planning Commission Meeting Item: 9. REPORT 19-0535 PDP 19-2 and PARK 19-2 -- Precise Development Plan and Parking Plan to allow a six-unit motel project by constructing a new three-story, detached 2,744 square foot commercial building containing five units, to be constructed behind the existing 1,841 square foot single-family residence which will be converted to an additional unit and a Parking Plan to allow the 6-space parking requirement to be met with 4 on-site spaces (including 1 tandem space) plus fees in lieu for 2 spaces, on a 4,023 square foot lot in the C-2 (Restricted Commercial) zoning district at 70 10th Street; and adoption of a Mitigated Negative Declaration. eComment: So, once again, for the 3rd time in the past year, those of us in the area impacted by this proposal, must write letters and attend meetings in order to stop this insanity! The current version of the proposal does not significantly differ from the prior iterations. At issue her is still PARKING! It is totally ludicrous for the Planning Commission to even consider granting variances of this type. If the developer wants to build, then fine, CONFORM TO THE REQUIREMENTS!!! These types of variances over the years have greatly contributed to the Parking problem. Quit selling out the Residents of Hermosa Beach by accepting ''fees'' in lieu of compliance!!! Regards Dennis View and Analyze eComments From: noreply@granicusideas.com <noreply@granicusideas.com> Sent: Tuesday, August 20, 2019 3:27 PM To: Planning Commission-Group <PlanningCommission-GROUP@hermosabch.org>; Ken Robertson <krobertson@hermosabch.org>; Ann Yang <anny@hermosabch.org>; Nicole Ellis <nellis@hermosabch.org> Subject: New eComment for Planning Commission Meeting New eComment for Planning Commission Meeting Charles Shehadi submitted a new eComment. Meeting: Planning Commission Meeting Item: 9. REPORT 19-0535 PDP 19-2 and PARK 19-2 -- Precise Development Plan and Parking Plan to allow a six-unit motel project by constructing a new three-story, detached 2,744 square foot commercial building containing five units, to be constructed behind the existing 1,841 square foot single-family residence which will be converted to an additional unit and a Parking Plan to allow the 6-space parking requirement to be met with 4 on-site spaces (including 1 tandem space) plus fees in lieu for 2 spaces, on a 4,023 square foot lot in the C-2 (Restricted Commercial) zoning district at 70 10th Street; and adoption of a Mitigated Negative Declaration. eComment: I live at 61 10th Ct and am opposed to this development for several reason, but will only highly the two most critical: parking and zoning. Parking has been and will continuing to be a problem close to the pier, and this proposal will continue exacerbate the underlying parking issue for residents and our guests. Further, I am in complete opposition to the redevelopment of a residential property into a commercial rezoning. Housing inventory is already extremely limited and this will further reduce the amount of inventory for hard working people who want to own a property in our great town. I highly urge you deny this plan. View and Analyze eComments From: noreply@granicusideas.com <noreply@granicusideas.com> Sent: Tuesday, August 20, 2019 3:51 PM To: Planning Commission-Group <PlanningCommission-GROUP@hermosabch.org>; Ken Robertson <krobertson@hermosabch.org>; Ann Yang <anny@hermosabch.org>; Nicole Ellis <nellis@hermosabch.org> Subject: New eComment for Planning Commission Meeting New eComment for Planning Commission Meeting Scott Hayes submitted a new eComment. Meeting: Planning Commission Meeting Item: 9. REPORT 19-0535 PDP 19-2 and PARK 19-2 -- Precise Development Plan and Parking Plan to allow a six-unit motel project by constructing a new three-story, detached 2,744 square foot commercial building containing five units, to be constructed behind the existing 1,841 square foot single-family residence which will be converted to an additional unit and a Parking Plan to allow the 6-space parking requirement to be met with 4 on-site spaces (including 1 tandem space) plus fees in lieu for 2 spaces, on a 4,023 square foot lot in the C-2 (Restricted Commercial) zoning district at 70 10th Street; and adoption of a Mitigated Negative Declaration. eComment: I really like this project. I like that the original house will be kept largely undisturbed. I think that the architecture of the hotel fits well in the area. The issue that I have with the project is the parking. I think that the project should only be approved if they can find the parking on site. "In lieu" fees do not provide any relief to the already congested parking areas near downtown. View and Analyze eComments > -----Original Message----- > From: STEVE HUNT [mailto:kilaueasteve@icloud.com] > Sent: Friday, June 14, 2019 11:55 AM > To: Nicole Ellis > Subject: Motel at 70 10th street > > Dear Nicole, > > Would you please submit my comment regarding the proposed motel at > 70 tenth street. I was unable to connect with the ecomment button on the agenda site. > Thanks for letting me know that you received. > > Dear planning commissioners, > > I have been a property owner and resident at 910 Strand for the last forty five years . > I have no objection to the proposed motel but I do strongly oppose the inadequate on site parking that is provided for in this plan. While I generally favor redevelopment , in this case there is a serious lack of parking on tenth street for homeowners in the area. > The imbalance of lack of supply and increasing demand will be increased by this proposed project. I appreciate the great amount of study that has been presented by the planning department but simply put the lack of adequate on site parking will make it more difficult for residents in this block to find a place to park and it is already nearly impossible. > > Instead of In Leiu parking we would request that the project be designed to have at least one parking space on site at a minimum for each motel unit approved. We are out of state the day of the hearing otherwise we would testify in person. Thank you. > > Respectfully requested, > > Steve and Janine Hunt > > Sent from my iPad New eComment for Planning Commission Meeting Dennis Toomey submitted a new eComment. Meeting: Planning Commission Meeting Item: 8. REPORT 19-0395 Precise Development Plan 19-2 and Parking Plan 19-2 to allow a six- unit motel project by constructing a new three-story, detached 2,744 square foot commercial building containing five units, to be constructed behind the existing 1,841 square foot single- family residence which will be converted to an additional unit with a 212 square foot ancillary registration office, and a Parking Plan to allow the 6-space parking requirement to be met with 4 on-site spaces (including 1 tandem space) plus fees in lieu for 2 spaces, on a 4,023 square foot lot in the C-2 (Restricted Commercial) zoning district at 70 10th Street; and adoption of a Mitigated Negative Declaration. eComment: Once again, this Developer is attempting to acquire a Parking Vatiance. This is unacceptable to those of us that reside in the affected area. 10th Street is severely impacted by every event that the City and Chamber of Commerce puts on. From the St Patrick's Day parade, the two Festivals Volleyball Tournaments, Movies on the Beach, Concerts on the Sand, Movie filming, et al! I am 69 and disabled, my father is 93 and disabled; we already struggle mightily for parking at or near our residence. Granting the requested reduction does nothing to alleviate an already impossible situation, and will only make matters worse. How about something other than lip service and garage sales as solutions? Quit selling the residents out!! View and Analyze eComments New eComment for Planning Commission Meeting JEFFREY SPARKS submitted a new eComment. Meeting: Planning Commission Meeting Item: 8. REPORT 19-0395 Precise Development Plan 19-2 and Parking Plan 19-2 to allow a six- unit motel project by constructing a new three-story, detached 2,744 square foot commercial building containing five units, to be constructed behind the existing 1,841 square foot single- family residence which will be converted to an additional unit with a 212 square foot ancillary registration office, and a Parking Plan to allow the 6-space parking requirement to be met with 4 on-site spaces (including 1 tandem space) plus fees in lieu for 2 spaces, on a 4,023 square foot lot in the C-2 (Restricted Commercial) zoning district at 70 10th Street; and adoption of a Mitigated Negative Declaration. eComment: My family has lived on 10th street for 25 years and we have resided in Hermosa Beach since 1979. This is the second attempt to have the city allow non-compliance with the Master Plan which requires new construction to provide adequate parking for the intended use. The proposed Hotel will increase the demand for street parking without providing current residents with any mitigation. There is already numerous residences on 10th that do not provide the required parking for their tenants. The existing structure has parking for 6+ cars in the back and a car port on 10th that is used for the electric cart which is used primarily to save spaces for the Air B&B users of the party house. No staff discussion is offered as to where the employees who will work at the hotel will park. They will use the street as will many of the guests who will most likely be charged extra to park their cars in one of the four spots. Plus, the existing house can accommodate up to 10 persons who will need somewhere to park other than the car port as the new construction will eliminate the existing parking off the ally. The owners bought the lot with full knowledge of the existing zoning requirements. The current owners have a vested right to park our cars and invite our guests to visit us. Allowing yet another exception to the parking requirements interferes with that right. The existing owners are already inundated with weekend events and the crowded conditions the lack of available public parking has created over the last 20 years since parking on Pier west of Hermosa Ave was eliminated. If the applicants are unable to submit a plan that meets local zoning ordinances and parking requirements they should have considered that fact before the bought the property 3 years ago. If they are able to submit a plan that complies with the zoning/parking requirements then what good cause do they have to ask the existing owners/residents to subsidize their investment by having our quality of life take a back seat to their investment decisions. Parking is a serious problem on 10th street. Allowing builders/investors/developers to profit so they do not have to spend the money needed to engineer a structure that meets the parking requirements is unfair to existing owners/residents who must endure the congestion long after the structure is built. Five hotel rooms, and office and a 10 person rental house need to provide parking for guests and employees that at a minimum meet the business Zoning requirements. West of 70 10th street on the south side is zoned residential and was down zoned from R-3, to R-2 to R-2b over the last 25 years for this very reason -over crowding. The Staff recommendation fails to consider the negative impact on existing owners/residents and places the applicant in a position superior to existing owners by allowing additional development that will adversely impact current owners by further restricting their ability to enjoy their residences by allowing increased parking scarcity. The current plan to allow the new Pier hotel to use as a staging area existing public parking magnifies the need to make all new purchasers of realty to comply with the parking requirements for new construction. View and Analyze eComments From: Kyle Simpson [mailto:kyle.w.simpson@gmail.com] Sent: Tuesday, June 18, 2019 3:37 PM To: Ken Robertson Cc: Kim Chafin; Yuritzy Randle; Ryan Carpenter; Nicole Ellis; Frances Estrada; Jim Heenan; Kathy Khang; Gina Konrad; Bob Rollins; Meah Stafford; Frank Valles Subject: Comment for REPORT 19-0395: Precise Development Plan 19-2 and Parking Plan 19-2 From: Kyle Simpson Hermosa Beach, CA 90254 To: Mr. Ken Robertson Community Development Director 1315 Valley Dr Hermosa Beach, CA 90254 Mr. Ken Robertson, I would like to submit to the Planning Commission Meeting the following comment for tonight's item 8, Report 19-0395 Precise Development Plan 19-2 and Parking Plan 19-2. HBMC Section 17.44. 210, Parking Plans, requires the proposed plan to show that adequate parking will be provided for customers, clients, visitors and employees or when located in a vehicle parking district. The proposed plan attempts to address parking requirements for customers, but fails to provide a plan to provide parking for visitors and employees. HBMC would require the proposed motel to provide one space for each unit. The proposed project with consist of six motel units which requires a total of six parking spaces. The proposed plan does not provide any indication for how the 5 proposed employees would be provided parking. The location of the proposed hotel on 10th Street and Hermosa Avenue places it a very heavily trafficked area. With the location of a much larger (and newly remodeled) Sea Sprite Hotel at the west end of 10th Street, numerous residential properties without dedicated parking, busy retail and commercial properties, and the traffic of visitors to the beach at 10th street, this area has exceptionally limited parking available. The proximity to Hermosa Pier and frequent events held south of the pier, like summer concerts, volleyball tournaments, movie nights and proposed events like the Teen Choice Awards show no indication that demand will lessen. The proposed plan to not provide adequate parking on-site for the planned use, and instead pay fees to the city, only allows the city's parking problem to grow. As the city found in the previous proposed parking plan, nearby parking lots Lot A and Lot C do not mitigate the lack of available parking at the site. These lots continually operate at their full capacity. Additionally Lot A is frequently closed to host events or production staging for events at the pier. The combined closure of Lot A during events and increased demand for parking in the area produced by the events make it critical that any development at this location provide all parking as required by the city. The fee proposed to the city does do anything to lessen the parking burden this property will generate. It is for the reasons stated above I recommend the city deny the proposed PDP. Thank you, Kyle Simpson 70 10th Street E-Comment Letter received for August 20, 2019 Planning Commission Meeting Frank Patton Oppose Community Development Department, Greetings... I’ve been the owner of the apartment building at 65-67 10th Street since January 1973 and a resident of Hermosa Beach much of that time. I am opposed to the planned motel development of 70 10th Street because it would not have adequate on-site parking to accommodate their guests. And, street parking in the vicinity of this development is virtually nonexistent. Additionally, there will be no full-time motel attendants to mitigate their beach partier guest’s impact on the neighborhood. Our first block from the beach is zoned and is in-fact---residential. I and others agree with our neighbor, Carol James’ letter, 14 August 2019, attached. As Carol pointed out, 10th Street is one of the few remaining through-streets to the beach. As such, and the fact this street also connects to the Plaza via Beach Drive, 10th Street is already very crowded with beach and Plaza goers. Much appreciation for keeping, Hermosa Beach… “THE BEST LITTLE BEACH CITY” Frank Patton From: noreply@granicusideas.com <noreply@granicusideas.com> Sent: Tuesday, October 8, 2019 2:08 PM To: Ann Yang <anny@hermosabch.org>; City Council <citycouncil@hermosabch.org>; Suja Lowenthal <suja@hermosabch.org> Subject: New eComment for City Council Adjourned Regular Meeting (Closed Session - 6:00 PM and Open Session - 7:00 PM) New eComment for City Council Adjourned Regular Meeting (Closed Session - 6:00 PM and Open Session - 7:00 PM) Dennis Toomey submitted a new eComment. Meeting: City Council Adjourned Regular Meeting (Closed Session - 6:00 PM and Open Session - 7:00 PM) Item: 5a) REPORT 19-0651 CITY COUNCIL REVIEW AND RECONSIDERATION OF THE PLANNING COMMISSION DECISION TO DENY A REQUEST FOR A PRECISE DEVELOPMENT PLAN AND PARKING PLAN FOR A SIX-UNIT MOTEL PROJECT BY CONSTRUCTING A NEW THREE-STORY, DETACHED 2,744 SQUARE FOOT COMMERCIAL BUILDING CONTAINING FIVE UNITS, TO BE CONSTRUCTED BEHIND THE EXISTING 1,841 SQUARE FOOT SINGLE-FAMILY RESIDENCE WHICH WILL BE CONVERTED TO AN ADDITIONAL UNIT AND A PARKING PLAN TO ALLOW THE 6-SPACE PARKING REQUIREMENT TO BE MET WITH 4 ON-SITE SPACES (INCLUDING 1 TANDEM SPACE) PLUS FEES IN-LIEU FOR 2 SPACES, ON A 4,023 SQUARE FOOT LOT IN THE C-2 (RESTRICTED COMMERCIAL) ZONING DISTRICT AT 70 10TH STREET; AND CONSIDERATION OF A MITIGATED NEGATIVE DECLARATION (Community Development Director Ken Robertson) eComment: The residents on 10th Street, and the surrounding impacted area, have opposed this proposed development since it's inception. Many of us have now attended multiple Planning Commission meetings regarding this proposal; and submitted written commentary. This issue has been voted down every time during the Planning Commission sessions. Mow, we are forced to attend a City Council session reviewing this Item? Why? The main issue at hand is the request to allow a Variance to the Parking Requirements. There is no valid reason for this City to be granting any more of these types of Variances! Parking is, and has been for some time, a major issue, and this10th Street area is one of the most impacted areas of Hermosa Beach. We are consistently beset by the events that this city insists on ramming down our throats; all of which regularly and severely intrude on our lives! So, how about for a change, you do what you were elected to do; Shepherd, Protect, and Nurture the City of Hermosa Beac and the residents that make this place our home! Quit selling us out to every Special Interest group that shows up! We do not need Developers that refuse to conform to our regulations! We do not need to accept "Fees in lieu of Compliance"! Regards Dennis From: Dean Thomas <dean@erealestatecorporation.com> Sent: Thursday, October 17, 2019 3:56 PM To: Ken Robertson <krobertson@hermosabch.org>; Nicole Ellis <nellis@hermosabch.org> Cc: Rebecca Jarus <rjarus@verizon.net>; Jorge Lara <jorgelarasellsre@gmail.com> Subject: 70 10th Street - Updated Parking Plan Good Afternoon Ken, Hope you are having a good day. After reviewing the parking plan summary that I sent to you and the council members yesterday, I came to a conclusion that the diagram that I sent could have had much more clarification. I revised the parking plan summary using the actual site plan with the current and new proposed building. You will see on the attachment of our parking plan strategy of 4 onsite parking and 2 in lieu parking that on most occasions when the building is fully occupied, our tenants will not be using the city parking lot as there is conditional use that 2 of our units be car free. I am going to send this updated parking and site plan to the city council members so that there will be a clear and accurate picture of how the parking would work on this specific site. Let me know if you have any questions. I look forward to seeing you Tuesday. -- Kind Regards, Dean Thomas T: 310-874-1010 E: dean@erealestatecorporation.com BRE#00711417 deanthomasrealestate.com The Beach Boutique Inn at 70 10th St. - Parking Plan Summary * NEV * Long-Term Parked Guest in Tandem Space * Regular In-Out Parked Guests * Two Car-Free Units do not need parking * Will have two City Lot spaces available as back-up BEACH BOUTIQUE INN 70 10TH STREET CITY OF HERMOSA BEACH October 16, 2019 Dear City Council Members, I am writing about the agenda item for your October 22 meeting regarding the proposal to build a 6-unit boutique hotel on Hermosa Avenue at 10th Street. My name is Dean Thomas and my partners, Rebecca Jarus and Jorge Lara, and I have worked extensively in Hermosa Beach over many years developing and selling commercial and residential properties. In 2015, we purchased the lot at 70 10th Street, which is a commercially zoned lot on the west side of Hermosa Avenue between 10th Street and 10th Court. Currently on site is an 1850 square foot house built in 1910. Over the course of several months in 2015 and early 2016, we worked with the City on a plan to demolish the house and build a 6,000 square foot commercial office building, which required a parking plan, including 12 in-lieu parking spaces. In mid-2016, the City then determined that a historical study needed to be done to determine if the house was a historic property. The City selected Page and Turnbull, a historical consulting company, that we financed. They determined the house is not a historic property but might be a historic resource. In order to demolish the house, we would need to fund a Focused EIR showing the house is not a historic resource. If we were to use the house as-is for the operation of a business, such as a coffee shop or yoga studio, a parking plan that includes 4 or 5 in-lieu parking spaces would be required under the Code. Our current proposal, discussed below, only necessitates 2 parking spaces in-lieu as part of the parking plan. It was agreed that we would work with the City and Page and Turnbull to retain the house as part of a 2,700 square foot commercial office building in which the design would be compatible with the existing house. The parking plan for this design would have required 8 in-lieu parking spaces. The neighborhood input on this approach was to retain a residential character, not commercial development. In July 2018, the Planning Commission denied our proposal for this approach. In June 2019, we proposed a new plan to build a 6-unit boutique inn, with the existing house serving as one of the units. We listened to the community and the Planning Commission in reference to parking and the residential component, and we resubmitted the plan for the 6-unit boutique inn, which would keep the residential component on the street and only require 2 parking in-lieu spaces. Based on questions about the feasibility of the parking plan and concerns about the hotel guest noise, the Planning Commission continued its consideration of the design proposal to July 2019 and asked for options that would address these issues. In July 2019, we submitted a revised proposal that made the following changes to address Commission and neighbor concerns: • Project is Code Compliant and Meets Parking Requirements: The parking plan for this proposal will address the parking needs of each of the 6 hotel rooms. We will provide a total of 4 on-site parking spaces, one of which is the required ADA parking space. We would purchase 2 in-lieu spaces under the City’s in-lieu parking program. One of the regular spaces will be a tandem space and we do not expect it will be used often, and may be available for the street-legal electric cart for car-free units and guests. •Two Car-Free Units: Whenever the hotel reaches 65% capacity – or 4 units in-use – we will require the remaining two units to be 2 car-free units and provide a rate incentive. License plates of guests’ vehicles will be recorded, and if a car-free unit brings a car, the guests will not be able to stay at the hotel and will lose their deposit . This approach is consistent with the EIR that was prepared for The Beach House cotel a few blocks away , which documented that 35% of their guests do not arrive with vehicles. •Staff Parking: The staff of the project will include site management and cleaning staff. We will have cleaning staff dropped off and picked up, rather than parking on-site, and management is located off-site. •Regulate Guest Behavior: Guests will be subject to an occupancy agreement at booking, under which they would lose their deposit for disruptive behavior. •Two Layers of Management: Our management plan will meet or exceed all the requirements of the new ordinance on short-term vacation rentals, including posting of a plaque with the Property Management contact information, who would respond on -site 24/7 within 30 minutes. In addition, we will contract with the on-site manager of the apartment complex across the street at 59 10th Street to be available for immediate on- site response. My partners and I have worked hard over the last 3 1/2 years, submitting multiple proposals to the City for the effective redevelopment of this site. Each of our proposals has met City Code and been supported by the City Planning Department Staff. After taking the community’s concerns into consideration, we have gone from proposing a commercial building, to a commercial building incorporating the existing house, to the current proposal of a hotel incorporating the existing house, but the Planning Commission did not support this proposal. Our current proposal is an innovative use of the site that will increase business in the Downtown and bring in much needed extra tax revenue to the city each year. We are taking a nonconforming building and bringing it to a conforming use, with a less intensive parking requirement than the current structure requires. We believe it is a rare occurrence in Hermosa Beach that a new development project lessens the parking burden on the City, and we are more than willing to purchase the additional in-lieu parking required for the site should the Council wish. For these reasons, we are asking you to approve a Precise Development Plan and a Parking Plan to permit this development at the October 22 meeting. We are looking forward to presenting this project to you at the City Council hearing on Tuesday, October 22, a nd can be reached at deanthomasrealestate.com or at 310-874-1010, should you have any questions prior to the presentation. Sincerely, Dean Thomas The Beach Boutique Inn at 70 10th Street Parking Plan – Four On-Site and 2 In-Lieu 10th Court (Alleyway w/o Curb) Hermosa Ave. Building Unit 1 Parking Space Unit 2 Parking Space Unit 4 Parking In-Lieu Space Unit 3 Parking In-Lieu Space Unit 5 Car-Free Unit 6 Car-Free EV Cart EV Cart Or Additional Parking From: Patricia Miller [mailto:trishamil@mac.com] Sent: Thursday, October 17, 2019 1:39 PM To: Ken Robertson <krobertson@hermosabch.org> Cc: Beverly Tuazon <btuazon@hermosabch.org>; Arlette Lyons <aalyons@aol.com>; Kenny Lyons <YZ4FREE@aol.com> Subject: 70 10th Street Project Council Meeting 10/22/19 To whom it may concern: My name is Arlette Lyons and the owner of 921 Manhattan Ave. & 920 Palm Dr. As you can see by the attached image, our view is dwindling rapidly. In fact, we just had a new window installed on the south side of our residence and within a year, the little bit of ocean view the new window gave us has been replaced by the back side of the new structure located directly south of 934 Hermosa Ave. My concerns don't just stop at the potential loss of what little view we have left, here are my concerns: • Do we want to live in a city where the majority of the views are condensed to a select strip of residences & businesses located between Hermosa Ave. and the Strand? • Not only are views blocked, structures also block the sound of the surf • Are we OK with the charm and eclecticity of Hermosa being replaced with behemoth structures? • By allowing these developments, we risk losing the uniqueness, quaintness & qualities that Hermosa Beach has always been famous for • This project is located in a high impact parking area, it would be irresponsible and inconsiderate to create a need for even more parking in this already overburdened area Please let me know what else I need to be able to voice my concerns at this coming Tuesday's City Council meeting. Respectfully Arlette Lyons 626-825-0023 Arrows from right to left: • 70 10th St. • Most likely where the structure will be • Most likely the height of the new structure 10/22/19 AGENDA, ITEM 5a - PUBLIC HEARING FOR MOTEL PROJECT AT 70 10TH STREET SUPPLEMENTAL LETTER FROM MARYELLEN HERRINGER RECEIVED BY THE COMMUNITY DEVELOPMENT DEPARTMENT ON 10-21-19. 10/22/19 AGENDA, ITEM 5a - PUBLIC HEARING FOR MOTEL PROJECT AT 70 10TH STREET SUPPLEMENTAL LETTER FROM CAROL JAMES RECEIVED BY THE CITY MANAGER'S OFFICE ON 10-22-19. City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 19-0699 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 22, 2019 AWARD OF CONTRACT TO THE DLR GROUP FOR THE COMPLETION OF THE COMMUNITY THEATRE NEEDS ASSESSMENT AND APPROVE THE APPROPRIATION OF $49,295 TO CIP STUDY 693 TO PROVIDE ADDITIONAL FUNDS TO COMPLETE THE NEEDS ASSESSMENT (Community Resources Manager Kelly Orta) Recommended Action: Staff recommends that the City Council: 1.Award the contract to the DLR Group for the completion of the Community Theatre Needs Assessment; and 2.Approve the appropriation of $49,295 to CIP Study 693 from the Capital Improvement Fund to provide the additional funds necessary to complete the needs assessment. Executive Summary: The City Council determined the City’s 500-seat Community Theatre to be a high priority item during its Strategic Planning in 2015.In response,the Parks,Recreation and Community Resources Advisory Commission established a Community Theatre Subcommittee.Following several months of study and analysis,a Request for Proposals (RFP)was issued for the production and management of the facility.As a result of the top proposer removing themselves from consideration and the remaining proposals deemed unsuitable,it was determined that a facility infrastructure assessment should be completed to help guide future decisions on the use of the facility.An RFP was issued on June 19,2019 that resulted in seven qualified proposals.Following review of the proposals and interviews with all participating firms,staff recommends the award of contract to the DLR Group for the completion of a Community Theatre Needs Assessment. Background: The 500-seat Community Theatre is a City-owned facility,managed and operated by staff since the property was purchased from the Hermosa Beach City School District in 1978.The City,itself,does not curate the theatre.The Community Theatre is solely a rentable facility that hosts a variety of productions such as live-stage performances,movie screenings,award presentations and other events for guests of all ages. City of Hermosa Beach Printed on 10/18/2019Page 1 of 7 powered by Legistar™ Staff Report REPORT 19-0699 The City Council determined the Community Theatre to be a high priority item during its Strategic Planning in 2015.In response,the Parks,Recreation and Community Resources Advisory Commission (Commission)established the Community Theatre Subcommittee at its regular meeting on April 5,2016 and appointed Commissioners Rosenfeld and Lange to serve on the Subcommittee. Following several months of study and analysis,the City Council,at its regular meeting on October 26,2016,approved the Community Theatre Subcommittee’s recommendation to issue a Request for Proposal (RFP)seeking an outside organization to program and manage the Community Theatre. The RFP was issued in April 2017 and a total of three proposals were received.After analysis of the proposals including several rounds of interviews,the Community Theatre Subcommittee made a final recommendation for the City to begin negotiations with the top proposal.The City Council approved this recommendation at its regular meeting on November 14,2017 and created a City Council Subcommittee with negotiating powers to include Mayor Stacey Armato and Councilmember Jeff Duclos.Unfortunately,the top proposer became unavailable to proceed due to their commitment to multiple projects that had been started in the interim.In addition,the Subcommittee’s determination was that the remaining two proposals were not suitable,as they did not share the same vision for the facility and the requirement for varying levels of daily management by City staff left no viable proposal to consider. Following the initial RFP process,it became apparent that having an assessment completed on the facility’s infrastructure would provide a clearer picture of its current state;renovation options;and, conceptually,areas of improvement that would enhance its ability to provide a greater variety of productions for the community.The absence of this insight throughout the RFP process added a level of uncertainty regarding the amount of work that the facility would need to elevate it to a desired standard.More than one proposer expressed concern about this and was highlighted by the Commission Subcommittee to be its recommended next step in the study of the facility.The recommendation to conduct an assessment of the facility’s infrastructure was provided to the City Council Subcommittee,which agreed that it was the appropriate path.The recommendation was formally presented to the City Council at its regular meeting on November 13,2018.At this meeting, Council directed staff to begin looking into the completion of a facility infrastructure assessment of the Community Theatre and to include an analysis and conceptual cost estimate of two scenarios: 1.A major renovation of the Community Theatre to transform it into a regional performing arts center; and 2.A conservative renovation to upgrade the Community Theatre, taking into consideration its current users and maintaining the community focus of the facility. The importance of having both scenarios as part of the analysis is that it provides an alternative lens into the potential renovation of the facility while providing realistic cost estimates for future budgetary allocations.Further,this also provides an opportunity to gain valuable insight into the current state of the facility as well as its future potential depending on the desired direction and available funding City of Hermosa Beach Printed on 10/18/2019Page 2 of 7 powered by Legistar™ Staff Report REPORT 19-0699 the facility as well as its future potential depending on the desired direction and available funding opportunities.To complete this study,the City Council approved appropriation of $30,000 from the Capital Improvement Fund for a newly created Community Theatre Capital Improvement Project (CIP Study #693).This total was determined by cost estimates provided by several companies specializing in theatre facility assessments.In addition,the City Council expressed an interest in ensuring that the needs assessment include market comparisons with similar theatre facilities for programming and management practices.This additional level of analysis would require additional fees above the original quote of $30,000,and,therefore,a formal RFP was issued to complete the project. Staff issued RFP 19-06 (Attachment 1)on Thursday,June 19,2019,seeking proposals from qualified companies to provide: ·A needs assessment of the Community Theatre that includes: o An evaluation of the current structural and functional condition of the facility; o Its amenities; o Equipment; and o Current limitations. ·Review of the facility’s current users; ·Market trends for similar theatres in the surrounding area; and ·An analysis and conceptual cost estimate of two options: o A major renovation of the facility that would transform it into a regional performing arts center; and o A conservative renovation that would maintain the community-focus of the facility. In order to provide additional information on the current state of the facility and its operations to those interested in submitting a proposal,a mandatory pre-proposal meeting was held on Thursday,June 20,2019,which included a comprehensive walk through of the Community Theatre and its associated facilities;the box office,green/dressing room,and the light booth followed by a question and answer period. A total of twenty individuals were in attendance representing over ten firms. Seven proposals were received by the RFP deadline of July 22, 2019. Discussion: Following a cursory review of the proposals,all seven were found to be satisfactory and invited to an interview on July 30,2019.The interview panel consisted of Lisa Nichols,Senior Recreation Supervisor currently managing the Community Theatre facility;a longtime Community Theatre user; and the California State contact for the American Association of Community Theatres and Founder of California Community Theatre.Following the interviews,the panel narrowed the selection to the top two proposals consisting of the DLR Group and AMS Planning and Research.Both firms demonstrated a strong understanding of the proposed project;experience in completing similar studies;and the availability of valuable resources that would benefit the assessment.Based on City of Hermosa Beach Printed on 10/18/2019Page 3 of 7 powered by Legistar™ Staff Report REPORT 19-0699 studies;and the availability of valuable resources that would benefit the assessment.Based on further review of the top two proposals by staff including the City’s Theatre Technicians,staff recommends the award of contract to the DLR Group.Overall,its scope of work,applicable experience on similar facilities,and approach to community outreach were superior and highly impressive. The proposal submitted by the DLR Group is included as Attachment 2. The DLR Group The DLR Group has been in business for nearly 50 years and includes a team of various backgrounds,professions,and specialty areas that combined,create a comprehensive team to oversee the Community Theatre needs assessment.Its team has worked on more than 300 performance facilities on a variety of projects including nearly 100 needs assessments,feasibility studies,and programming and planning studies.A majority of the DLR Group’s clients are not-for- profit or governmental institutions.Staff is confident in the services to be provided by the DLR Group and its extensive experience it would bring to the Community Theatre needs assessment. Overall,staff and the interview panel were impressed with the DLR Group’s approach to community outreach and its commitment to this component when determining a future desired use for a civic facility.It demonstrated a strong understanding of the importance of community outreach and stakeholder involvement, which is a crucial component to this study. Community Outreach Component Widespread community outreach was not an included component in the original RFP as the focus was more on the current facility use and infrastructure.It quickly became clear to staff that expanding the scope to include outreach beyond current facility users would provide a much more comprehensive assessment that would help guide future decisions of the facility beyond infrastructure upgrades.In fact,all seven firms discussed the importance of this added component during the interviews.As a result,staff requested clarifying information on the approach to this community-wide outreach from the top two firms prior to determining its recommendation.The DLR Group’s response to this inquiry is included as Attachment 3. Project Cost The DLR Group’s proposal totals $79,295.Although much higher than the amount previously allocated for this CIP Study,it now includes a much broader scope that creates a more comprehensive analysis of the facility and community interest for its future use. Included in Table 1 below is a complete list of of all seven proposals received and each firm’s proposed project cost. City of Hermosa Beach Printed on 10/18/2019Page 4 of 7 powered by Legistar™ Staff Report REPORT 19-0699 Table 1: Community Theatre Needs Assessment RFP Response and Cost Proposals COMPANY NAME PROPOSED COST DLR Group $79,295 AMS Planning and Research $77,700 + up to *$15,000 EC3 $98,000 Gensler $233,239 John Sergio Fisher and Associates, Inc. $57,100 Make Architecture $48,939 SVA Architects $174,576 *The additional $15,000 is for the additional community outreach that was requested from the DLR Group and AMS Planning and Research once the interviews were conducted.This additional cost from AMS Planning and Research was provided with a range of options,comparable to the approach from the DLR Group, and with an added total expense of up to $15,000. As previously mentioned,the DLR Group and AMS Planning and Research were the top two firms selected by the interview panel.The remaining five firms listed above are in alphabetical order. Among the top two finalists,the DLR Group was the lowest priced option at $79,295.Its portfolio of experience in working on similar projects (i.e.facility size,historically significant designation,city- owned,etc.)was superior,giving staff the confidence that it would be the ideal team to lead this project. Overall,staff was impressed with the caliber of firms that participated in the RFP process.Each brought a wealth of knowledge and experience that demonstrated its ability to satisfactorily perform the tasks outlined int the RFP.The DLR Group continued to stand out throughout the process and Staff is confident in its approach to provide a comprehensive and satisfactory needs assessment for the Community Theatre facility. General Plan Consistency: This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below: Governance ·Goal 2. The Community is active and engaged in decision-making processes. o 2.7 Major planning efforts.Require major planning efforts,policies,or projects to City of Hermosa Beach Printed on 10/18/2019Page 5 of 7 powered by Legistar™ Staff Report REPORT 19-0699 o 2.7 Major planning efforts.Require major planning efforts,policies,or projects to include a public engagement effort. ·Goal 5. Small beach town character is reflected throughout Hermosa Beach. o 5.7 Visitor and resident balance.Recognize the desire and need to balance visitor- serving and local-serving uses as a key to preserving character and the economic vitality of the community. Land Use ·Goal 10. A strong sense of cultural and architectural heritage. o 10.4.Historical resources as cultural tourism.Promote historic places and cultural tourism as an economic development strategy. ·Goal 11. A proud and visible identity as an arts and cultural community. o 11.3.Art as cultural tourism.Recognize the value of the arts to the city’s quality of life and economic stability and promote cultural tourism as an engine for economic development. ·Goal 12:A mix of cultural facilities that support and encourage the community’s vibrant range of art creation and presentation. o 12.2.Future venues for art.Consider opportunities to incorporate community performance,craft,and other artistic facilities into the development or redevelopment of City-owned community facilities. Parks & Open Space ·Goal 1. First class, well maintained, and safe recreational facilities, parks and open spaces. o 1.1.Facility upgrades.Improve and update park and open space facilities on a regular basis. ·Goal 3. Community parks and facilities encourage activity and interaction. o 3.6.Availability of City facilities.Consider the demand and availability of City facilities for general community use in the long-term lease and/or rental of City facilities. Fiscal Impact: $30,000 has already been appropriated to CIP Study 693-Community Theatre Needs Assessment. The additional funds of $49,295 would be appropriated from the Capital Improvement Fund.There are sufficient funds available for the additional appropriation. Attachments: 1. Community Theatre Needs Assessment RFP (19-06) 2. DLR Group Proposal 3. DLR Group Community Engagement Supplemental Information 4. DLR Group Cost Proposal 5. Professional Services Agreement City of Hermosa Beach Printed on 10/18/2019Page 6 of 7 powered by Legistar™ Staff Report REPORT 19-0699 Respectfully Submitted by: Kelly Orta, Community Resources Manager Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Mike Jenkins, City Attorney Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 10/18/2019Page 7 of 7 powered by Legistar™ City of Hermosa Beach Civic Center, 1315 Valley Drive, Hermosa Beach, CA 90254-3885 Page 1 of 34 CITY OF HERMOSA BEACH NOTICE OF REQUEST FOR PROPOSALS (RFP) FOR COMMUNITY THEATER NEEDS ASSESSMENT NOTICE IS HEREBY GIVEN that the City of Hermosa Beach Community Resources Department is seeking proposals from qualified individuals or firms to provide a needs assessment of the Community Theater facility for the City of Hermosa Beach. Proposals must be received by 6:00 PM (PST) on Monday, July 22, 2019. Proposals will not be accepted after this date and time. All proposals must be received in a sealed envelope and clearly marked “Community Theater Needs Assessment” The City reserves the right to reject any or all proposals. The City’s decision, as with all professional service contracts, will be made based upon a variety of qualifications, performance, and cost factors. RFP 19-06 City of Hermosa Beach Page 2 of 34 [June 6, 2019] REQUEST FOR PROPOSALS (RFP) FOR: COMMUNITY THEATER NEEDS ASSESSMENT 19-06 Community Resources Department Description of Project The selected firm will perform and prepare a needs assessment of the Community Theater facility that will include an evaluation of the current structural and functional condition of the facility; its amenities; equipment; and limitations. Additionally, the needs assessment shall include a review of the facility’s current users as well as market trends for similar theaters in the surrounding area. The final report shall provide an analysis and conceptual cost estimate of two options: a major renovation of the facility that would transform it into a regional performing arts center ; and a conservative renovation that would maintain the community-focus of the facility. RFP Timeline RFP posted Thursday, June 6, 2019 Mandatory Pre-proposal Meeting Thursday, June 20 at 10:00am PST Deadline to submit written questions Monday, July 8 at 8:00am PST Posting of responses to questions Thursday, July 11 at 4:00pm PST Deadline to submit proposals Monday, July 22 at 6:00pm PST Interviews Week of July 29, 2019 (TBD) Tentative award Tuesday, August 27, 2019 The mandatory pre-proposal meeting will be held on Thursday June 20, 2019 at 10:00 am at the following location: Hermosa Beach Community Theater 710 Pier Avenue, Hermosa Beach, CA 90254 Additionally, if there is a need for additional time in the facility to complete the analysis, the Community Resources Department will be available for pre-scheduled walk-throughs on Monday, June 24 from 10:00am – 4:00pm by contacting lnichols@hermosabch.org. Attendance to an additional walk-through will only be available to those firms that attended the Mandatory Pre-proposal Meeting on June 20. Please note that full access to the facility may not be available on these additional dates due to previously scheduled theater bookings. Staff will provide as much access as possible without disturbing the occupants. Submittal Procedures No proposals will be accepted after the listed date and time. All proposals must be clearly marked with the project title and RFP number and submitted in a sealed envelope. Failure to identify the proposal on the envelope may result in disqualification of the proposal. The format, content, and procedures for submitting a proposal are provided in further detail within the RFP. RFP 19-06 City of Hermosa Beach Page 3 of 34 Contact Please direct any inquiries regarding this RFP to Lisa Nichols, Recreation Coordinator at lnichols@hermosabch.org. All questions regarding the content of the proposal should be submitted in writing to the listed email address and sent no later than the date and time listed in the RFP Timeline. Responses to questions will be distributed to registered bid holders and pos ted to the City website. Those interested or intending to respond to this RFP should email Lisa Nichols at lnichols@hermosabch.org to ensure any addendums or responses to questions are received. RFP 19-06 City of Hermosa Beach Page 4 of 34 Table of Contents 1 Introduction ......................................................................................................................................... 5 1.1 Invitation for Proposals ......................................................................................................................5 1.2 RFP Timeline .........................................................................................................................................5 1.3 General RFP Conditions ....................................................................................................................5 2 Project Description ............................................................................................................................. 9 2.1 City Location and Characteristics ...................................................................................................9 2.2 Project Goals .................................................................................................................................. 10 2.3 Relevant Plans, Policies, Programs, or Projects ........................................................................... 10 2.4 City Proposed Scope of Services .................................................................................................. 10 2.5 Work to be Performed or Provided by the City .......................................................................... 12 3 Proposal Submittal Instructions ........................................................................................................ 12 3.1 Proposal Format .............................................................................................................................. 12 3.1.1 Hard Copy Proposals ............................................................................................................... 12 3.1.2 Electronic Submittal ................................................................................................................. 13 3.2 Proposal Content ............................................................................................................................ 13 3.2.1 Cover Letter .............................................................................................................................. 13 3.2.2 Firm Profile ................................................................................................................................. 13 3.2.3 Project Understanding and Approach to Scope of Work ................................................. 13 3.2.4 Project Management Plan ..................................................................................................... 14 3.2.5 Experience and Qualifications ............................................................................................... 15 3.2.6 Required Forms ......................................................................................................................... 16 3.2.7 Cost Proposal ............................................................................................................................ 16 4 Proposal Evaluation and Selection .................................................................................................. 17 4.1 Proposal Review Process ................................................................................................................ 17 4.2 Evaluation Criteria ........................................................................................................................... 17 5 Contract Expectations ...................................................................................................................... 19 5.1 Contract Period ............................................................................................................................... 19 5.2 Professional Services Agreement .................................................................................................. 19 5.3 Standards of Work ........................................................................................................................... 19 5.4 Invoicing and Payment .................................................................................................................. 19 6 Attachments and Required Forms ................................................................................................... 20 6.1 Maps or Design Plans ...................................................................................................................... 20 6.1.1 City Map .................................................................................................................................... 20 6.1.2 Site or Relevant Project Maps ................................................................................................ 21 6.2 Sample Professional Services Agreement ................................................................................... 22 6.3 Required Forms ................................................................................................................................ 31 6.3.1 Certification of Proposal.......................................................................................................... 31 6.3.2 Non-Collusion Affidavit ............................................................................................................ 32 6.3.3 Compliance with Insurance Requirements .......................................................................... 33 6.3.4 Acknowledgement of Professional Services Agreement ................................................... 34 RFP 19-06 City of Hermosa Beach Page 5 of 34 1 Introduction 1.1 Invitation for Proposals The City of Hermosa Beach Community Resources Department is seeking proposals from qualified individuals or firms to provide a needs assessment of the Community Theater for the City of Hermosa Beach. Proposer(s) must have the expertise, experience and demonstrate resources available to perform the work described in the RFP. The selected firm will perform and prepare a needs assessment of the Community Theater facility that will include an evaluation of the current structural and functional condition of the facility; its amenities; equipment; and limitations. Additionally, the needs assessment shall include a review of the facility’s current users as well as market trends for similar theaters in the surrounding area. The final report shall provide an analysis and conceptual cost estimate of two options: a major renovation of the facility that would transform it into a regional performing arts center; and a conservative renovation that would maintain the community-focus of the facility. 1.2 RFP Timeline RFP posted Thursday, June 6, 2019 Mandatory Pre-proposal Meeting Thursday, June 20 at 10:00am PST Deadline to submit written questions Monday, July 8 at 8:00am PST Posting of responses to questions Thursday, July 11 at 4:00pm PST Deadline to submit proposals Monday, July 22 at 6:00pm PST Interviews Week of July 29, 2019 (TBD) Tentative award Tuesday, August 27, 2019 1.3 General RFP Conditions The following instructions and conditions apply to this RFP: Pre-Contractual Expenses The City of Hermosa Beach shall not, in any event, be liable for any pre-contractual expenses incurred by any consultant. In addition, no consultant shall include any such expenses as part of the price proposed. Pre-contractual expenses are defined as expenses incurred by bidders in: • Preparing a proposal in response to this RFP. • Submitting that proposal to the City of Hermosa Beach. • Negotiating with the City of Hermosa Beach any matter related to this RFP, proposal, and/or contractual agreement. • Any other expenses incurred by the consultant prior to the date of an executed contract. Authority to Withdraw RFP and/or Not Award Contract The City of Hermosa Beach reserves the right to withdraw this RFP at any time for any reason without prior notice. Further, the City makes no representations that any agreement will be awarded to any consultant responding to this RFP. The City expressly reserves the right to reject any and all proposals in response to this RFP without indicating any reasons for such re jection(s). The release of this RFP does not obligate or compel the City to enter into a contract or agreement. RFP 19-06 City of Hermosa Beach Page 6 of 34 Authority to Revise RFP and Request Additional Information The City reserves the rights to amend the RFP at any time, to determine the successful respondent(s), and to reject any or all Proposals or their components. Should it be necessary for the City to issue addendums to this RFP during the proposal period, the City will notify the known holders of this RFP and post addendums to the City website. Proposals shall acknowledge that the consultant is aware of all addendums which have been issued and has incorporated their provisions in their proposal by completing the Certification of Proposal Form. The City reserves the right, to request additional information or clarifications from consultants where it may serve the City’s best interest. Other Conditions • ADDITIONAL SERVICES. The Scope of Work describes the minimum work to be accomplished. Upon final selection of the firm, the Scope of Work may be modified and refined during negotiations with the City. • AUTHORIZED SIGNATURES. Every proposal must be signed by the person or persons legally authorized to bind the consultant to a contract for the execution of the work. Upon request of the City, any agent submitting a proposal on behalf of a consultant shall provide a current power of attorney certifying the agent’s authority to bind the consultant. • AWARD OF PROPOSAL. City reserves the right to negotiate final terms with the selected consultant, if any. Award may be made to the consultant offering the most advantageous proposal after consideration of all criteria. Should the selection criteria be requested, it shall be at the City’s discretion if the criteria is released prior to the final selection being made. • COMPLIANCE WITH LAWS. All proposals shall comply with current federal, state, and other laws relative thereto. • CONFLICT OF INTEREST. By signing the Certification of Proposal, the consultant declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this proposal or any work connected with this proposal. Should any agreement be approved in connection with this Request for Proposals, consultant declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom. • DISQUALIFICATION OF PROPOSER. If there is reason to believe that collusion exists among the consultants, the City may refuse to consider proposals from participants in such collusion. No person, firm, or corporation under the same or different name, shall make, file, or be interested in more than one proposal for the same work unless alternate proposals are called for. Reasonable grounds for believing that any consultant is interested in more than one Proposal for the same work will cause the rejection of all Proposals for the work in which a consultant is interested. Consultants shall submit as part of their Proposal documents the completed Non-Collusion Affidavit. • EXAMINATION OF DOCUMENTS. It is the responsibility of the consultant to carefully and thoroughly examine and be familiar with these RFP documents, general conditions, all forms, specifications, drawings, plans, and addendums (if any). Consultants shall satisfy themselves as to the character, quantity, and quality of work to be performed and materials, labor, supervision necessary to perform the work as specified by these documents. The failure or neglect of the consultant to examine documents shall in no way relieve the consultant from any obligations with respect to the solicitation for and RFP 19-06 City of Hermosa Beach Page 7 of 34 subsequent contract that may be awarded. The submission of a prop osal shall constitute an acknowledgment upon which the City may rely that the consultant has thoroughly examined and is familiar with the RFP documents. The failure or neglect of a consultant to receive or examine any of the documents shall in no way relieve the consultant from any obligations with respect to the proposal. No claim will be allowed for additional compensation that is based upon a lack of knowledge of any solicitation document. • INTERPRETATION OF RFP DOCUMENTS. City reserves the right to make corrections or clarifications of the information provided in this RFP. If any person is in doubt as to the true meaning of any part of the specifications or other RFP documents, or finds discrepancies or omissions in the specifications, the person may submit to the City a written request for an interpretation or correction. Oral statement(s), interpretations or clarifications concerning meaning or intent of the contents of this RFP by any person are unauthorized and invalid. Modifications to the RFP, including, but not limited to, the scope of work, can be made only by written addendum issued by the City. Proposers shall submit all questions in writing to the contact listed in the announcement. Proposers may not contact any other staff members with questions. The requesting party is responsible for prompt delivery of any requests. When the City considers interpretations necessary, interpretations will be in the form of an addendum to the RFP documents, and when issued, will be sent as promptly as is practical to all parties recorded by the City as having received RFP documents. All such addenda shall become a part of the RFP document. It is the responsibility of each consultant to ensure the City has their correct business name, mailing address and e-mail address on file. Any prospective consultants who obtained a set of RFP documents are responsible for advising the City that they have a set of RFP documents and wish to receive subsequent Addendums. • IRREGULARITIES. City reserves the right to waive non-material irregularities if such would be in the best interest of the City as determined by the City Manager. • NON-DISCRIMINATION. Consultant represents and warrants that it does not and will not discriminate against any employee or applicant for employment because of race, religion, gender, color, national origin, sexual orientation, ancestry, marital status, physical condition, pregnancy or pregnancy-related condition, political affiliation or opinion, age or medical condition. • NON-EXCLUSIVE. Should the City make an award, the successful consultant will enter into a NON-EXCLUSIVE professional services agreement and the City reserves the right to enter into agreements with other firms. • OFFERS OF MORE THAN ONE PRICE. Consultants are NOT allowed to submit more than one proposal. • OWNERSHIP. All data, documents and other products used or developed during the RFP process become the property of the City upon submission. All bid proposals and documents submitted in response to this RFP shall become the property of the City and a matter of public record pursuant to Government Code sections 6250 et seq. Proposals should not be marked as confidential or proprietary, and City may refuse to consider a proposal so marked. All Information contained within the proposals will become a matter of public record. It is the responsibility of each bidder to clearly identify any and all information contained within its bid proposal that it considers to be confidential and/or proprietary. To the extent that the City agrees with that designation, such information will be held in confidence whenever possible. All other information will be considered public. RFP 19-06 City of Hermosa Beach Page 8 of 34 • PROFESSIONAL SERVICES AGREEMENT. Prior to awarding any work, the selected Consultant will be required to execute a professional services agreement with the City. Any proposed change to the agreement shall be identified in the response to the Request for Proposals (RFP) and shall be subject to the sole approval of the City. The City requires the Consultant to obtain and maintain a policy of professional liability and other insurance as indicated in the agreement. • NO PUBLIC BID PROPOSAL OPENING/PUBLIC RECORDS ACT. Bid proposals shall be opened and its contents secured by City staff to prevent disclosure during the evaluative process and the process of negotiating with competing consultants. Adequate precautions shall be taken to treat each consultant fairly and to insure that information gleaned from competing proposals is not disclosed to other Consultants. Prices and other information concerning the proposals shall not be disclosed until a recommendation for award is made to the awarding authority. • PUBLIC RECORD. All proposals submitted in response to this RFP will become the property of the City upon submittal and a matter of public record pursuant to applicable law. • REPRESENTATIONS. Consultant understands and acknowledges that the representations made in their submitted proposal are material and important, and will be relied on by the City in evaluation of the proposal. Consultant misrepresentation shall be treated as fraudulent concealment from the City of the facts relating to the proposal. • SEVERABILITY. If any provisions or portion of any provision, of this Request for Proposals are held invalid, illegal or unenforceable, they shall be severed from the Request for Proposals and the remaining provisions shall be valid and enforceable. • SUBCONTRACTOR INFORMATION. If the proposal includes the use of sub consultants, consultant must identify specific sub consultants and the specific requirement s of this RFP for which each proposed sub consultant would perform services. If a sub consultant for work services to be performed exceeds $25,000 the sub consultant must contain all required provisions of the prime contract. • VALIDITY. Proposal must be valid for a period of 90 days from the due date. • WITHDRAWAL OF PROPOSAL. Consultants’ authorized representative may withdraw Proposals only by written request received by City Engineer before the Proposal Submittal Deadline. RFP 19-06 City of Hermosa Beach Page 9 of 34 2 Project Description 2.1 City Location and Characteristics The City of Hermosa Beach is located within the southwestern coastal portion of Los Angeles County in what is commonly referred to locally as the “South Bay” area. The City is bounded on the north by the City of Manhattan Beach, on the south by the City of Redondo Beach, on the east by the City of Redondo Beach and the City of Manhattan Beach, and on the west by the Pacific Ocean. The city limits for Hermosa Beach encompass a relatively small land area, approximately 1.4 square miles. Hermosa Beach includes nearly two miles of shoreline and varies in width between one-half mile and approximately one mile inland. Elevations in the City range from sea-level and rise up to 250 feet in elevation. In 2016, the City of Hermosa Beach had an estimated population of 19,801. With a land area of 1.4 square miles, Hermosa Beach has a high population density, with approximately 13,900 people per square mile. The Community Theatre is located within the City’s only Community Center, located at 710 Pier Avenue. Designed in the WPA Moderne style, the Community Center (previously Pier Avenue School while under the ownership of the Hermosa Beach City School District (HBCSD)) was constructed of reinforced board form concrete in 1935 as an elementary school and later as a Junior High School. The building was designed by master architect Samuel E. Lunden and was built to replace the original Pier Avenue School, constructed in 1911, that was damaged in the 1933 Long Beach earthquake. The Community Center has undergone several renovations since the City took ownership of the property from the Hermosa Beach City School District (HBCSD) in 1978. As a school, the property included a kitchen, basketball gymnasium, several classrooms, and an auditorium. Included as a provision in the deed of sale, the City’s operation of the Community Center facility is governed by a deed restriction which limits uses to the following purposes: “...parks, recreational, open space, educational, or other community purposes.” In 1984, after a number of renovations, the previously used auditorium became the Community Theatre. Since its opening, the Community Theatre has been managed by the City of Hermosa Beach as a rentable facility for a variety of performances including live music performances; live- stage productions for youth and adults; a vast array of youth musical theatre productions; magic shows; stand-up comedy; film screenings and festivals; seminars and awards presentations. The City has never produced or solicited live productions for the facility but has organized special events and other community gatherings. Although the Community Center also includes an 85- seat black box theater (2nd Story Theater), this RFP is intended to focus solely on the Community Theatre facility only. The Community Center was designated a locally significant landmark for the purposes of a grant application by the Hermosa Beach City Council in July 2002 (Resolution 02- 6216). Additionally, it is an individual property determined eligible for National Register of Historical Places by a consensus through Section 106 process and thereby listed in the California Register of Historical Resources. RFP 19-06 City of Hermosa Beach Page 10 of 34 2.2 Project Goals The city’s long-term goal for the Community Theatre is that it become a focal point for high quality, professional performing arts in Hermosa Beach and the South Bay wh ile providing a diversity of programming designed to engage broad sectors of the community. With that in mind, the City of Hermosa Beach is seeking proposals from qualified firms to prepare a needs assessment of the Community Theatre that achieves the following goals: • Evaluates the current market conditions and future trends to identify opportunities and constraints for this facility. • Assesses the current structural and functional use of the facility to inform recommendations and priorities for improvements. • Identifies opportunities to diversify the range of programming offered to the community at this facility. • Engages current facility users in a dialogue about the future of this community facility for performing art and cultural activities 2.3 Relevant Plans, Policies, Programs, or Projects Proposers should review and consider the work already completed or underway in the development of approach, budget, and schedule. The following links are provided for your convenience: • PLAN Hermosa, the City’s Comprehensive General Plan and Local Coastal Program, adopted August 2017 • PLAN Hermosa Environmental Impact Report, certified August 2017 2.4 City Proposed Scope of Services The development of the Community Theater needs assessment should consist of the following components or steps to provide a comprehensive report. The proposer’s Scope of Work, Budget, and Schedule should incorporate these items as well as any community engagement efforts that are expected to occur. The City is looking for creativity from proposers to provide an approach that will result in the efficient and effective development or provision of services. The City is therefore open to proposers identifying a different organization of tasks, or recommending the addition or removal of tasks, so long as the project objectives are met, and the rationale for additions or removal are clearly articulated. RFP 19-06 City of Hermosa Beach Page 11 of 34 1. Information Gathering a. Meet with Community Resources staff and other City personnel to: 1) Establish the parameters of the RFP and obtain a clear understanding of its goals and objectives; 2) Review earlier reports; existing drawings and facility specs; and other facility-related information specific to the Community Theater; 3) Review the current facility calendar that includes the various types of performances the City currently accommodates; 4) Understand current rental processes; policies and procedures; and any existing partnerships or relationships with users; 5) Understand the relationship between the Community Theatre and its attachment to the Community Center and how that affects Community Theater bookings; and 6) Understand limitations and restrictions of the facility including deed restrictions and historically significant designation. b. Meet with current facility users to understand their needs, difficulties and facility improvement recommendations. c. Review the current infrastructure of the facility including analysis of audience comfort; accessibility; acoustic properties; theater equipment; and patron and performer amenities. 2. Theater Equipment Analysis a. Analyze current inventory of equipment including their condition, useful life expectancy, and usage practices to determine what should be updated or replaced for future programming. This will include but not limited to: 1) Stage drapery; 2) Overhead stage rigging; 3) Stage lighting fixtures; 4) Dimming and control systems; 5) Sound, video, and communication systems; and 6) Audience seating. 3. General Facility Assessment a. Provide an existing facility assessment of the architectural (including ADA), structural, mechanical, electrical, acoustical, and audio-visual component; b. Create two conceptual plans for future renovations with a menu of measures to be implemented and an accurate cost model for two scenarios: 1) A major renovation of the facility that would transform it into a regional performing arts center; and 2) A conservative renovation maintaining the community-focus of the facility. 3) Provide visualizations of both scenarios including new structural drawings. 4. Market Analysis a. An analysis of market trends for similar theaters in the surrounding area; and b. Recommendations for program, equipment or infrastructure improvements based on the market trends. RFP 19-06 City of Hermosa Beach Page 12 of 34 5. Community Engagement Hermosa Beach has a highly engaged community and anticipates that the following community engagement efforts will be necessary in the successful development of the Community Theater needs assessment: • Meeting with current users of the Community Theater to understand their needs, difficulties and facility improvement recommendations. 2.5 Work to be Performed or Provided by the City The City will perform the following tasks or functions related to this project. 1. Process and distribute data requests to the City. 2. Post/distribute public information announcements, website updates, workshop agendas/reports. 3. Prepare and execute Agreements with all entities. 4. Schedule times and facilities reservations for meetings and workshops. 5. Upon contract award, City will provide copies of available records. 6. Act as liaison with the appropriate decision-making bodies. 7. Act as a liaison with current Community Theater users and schedule information meetings for information gathering. 3 Proposal Submittal Instructions 3.1 Proposal Format Proposals must be submitted in a sealed envelope or box bearing the name of the consultant, clearly marked, and submitted only to the following address: Community Theater Needs Assessment 19-06 City of Hermosa Beach Attn: Lisa Nichols Recreation Coordinator 710 Pier Avenue Hermosa Beach CA 90254 3.1.1 Hard Copy Proposals Proposers shall submit one original and four copies of the proposal for a total of five bound documents. One hard copy of the cost proposal (fee schedule) shall be in a separate sealed envelope, clearly marked “Cost Proposal”. If discrepancies are found between the copies, or between the original and copy or copies, the “ORIGINAL” will provide the basis for resolving such discrepancies. If one document is not clearly marked “ORIGINAL", the City reserves the right to use any copy of the proposals as the Original. All proposals shall be submitted on standard 8.5” by 11” paper and printed double-sided. Exhibits may be 11” by 17” paper as needed. Proposers should minimize the use of plastic film/dividers and other materials that cannot be recycled. All pages should be numbered and identified sequentially by section. RFP 19-06 City of Hermosa Beach Page 13 of 34 3.1.2 Electronic Submittal Proposers shall submit an electronic PDF version of their proposal by email to the project manager at lnichols@hermosabch.org. The cost proposal shall also be submitted in the same email, but as a separate PDF attachment. Attachments may not exceed a combined total of 20 MB. 3.2 Proposal Content Proposals must be concise, but with sufficient detail to allow accurate evaluation and comparative analysis. Proposals should be straightforward and provide "layman" explanations of technical terms that are used. Emphasis should be concentrated on conformi ng to the RFP instructions, responding to the RFP requirements, and on providing a complete and clear description of the offer. Proposals should include the sections as described in greater detail below. Do NOT include marketing brochures or other promoti onal material not connected with this RFP. 3.2.1 Cover Letter Proposal must be accompanied by a cover letter, signed by an individual authorized to bind the proposing entity. An unsigned proposal is grounds for rejection. The cover letter should include an introduction of the firm and summary statement of professional qualifications. 3.2.2 Firm Profile Proposers should provide a brief profile of the prime consultant and any sub-consultants. Information should include, but is not limited to the following information: • Official name and address. • Name, address, and telephone number of the consultant’s primary point of contact. • Type of business entity of consultant (corporation, company, joint venture, etc.). Please enclose a copy of the Joint Venture Agreement if entity is a joint venture. • Federal Employer I.D. Number. • Address, telephone numbers and fax numbers of each of the proposing firm’s locations. • Indication whether firm is totally or partially owned by another business organization (parent company) or individual. • Number of years consultant has been in business under the present business name. • Number of years of experience the consultant has had in providing required, equivalent, or related services. • Any failures or refusals to complete a contract, and explanation. 3.2.3 Project Understanding and Approach to Scope of Work Proposers should include in this section a statement of project understanding, organizational chart, approach to work program and summary of deliverables, described in greater detail below. Statement of Project Understanding Consultant must include in this section its understanding of the project and understanding of the Scope of Services noted herein. Consultant should be able to articulate a thorough understanding of the State, County and Local requirements, and other industry standards applicable to the project or services to be provided. RFP 19-06 City of Hermosa Beach Page 14 of 34 Organizational Chart Consultant shall include an organizational chart that reflects key staff and roles/responsibilities of each individual assigned to provide services under this Proposal. Any roles or topics in which the proposer anticipates utilizing the expertise of subcontractors should be clearly identified. Approach to Work Program (Required and Optional Tasks) The City is seeking an effective, efficient and creative approach to preparing work products and meeting the City’s goals and timeline for this project. In this section, proposers should include their recommended approach to providing the requested professional services and tasks noted in the Scope of Services in the RFP. The approach to the work plan shall be of such detail to demonstrate the proposer’s ability to accomplish project objectives. This section should also include proposed approaches and techniques to engagement community and stakeholders in the process of developing the project. The proposer’s approach should provide detail on both the required and optional tasks identified in the scope of work, as well as any additional tasks recommended by the proposer to successfully achieve the project objectives. Summary of Deliverables Proposer should identify the major deliverables, indicate the number of drafts or versions anticipated in the scope of work and budget, and the format in which the deliverable will be provided (electronic or hard copy) for each required and optional task. Roles and Responsibilities for City Staff Proposer should summarize any services NOT provided by their firm that are listed in the Scope of Work. Consultant shall also list any resources, City assistance or other items expected to be provided by City beyond those listed in Section 2.5, “Work to be Performed or Provided by the City”. Consultant may additionally itemize those services which are further required but are not noted in the aforementioned paragraphs as requirements. Consultant will title this section as Additional Services. 3.2.4 Project Management Plan Key to a creative, effective, and efficient delivery of the project is close coordination and communication between the City, community, and the selected consultant. In this section, proposers should provide a project schedule, and describe the firm or project manager’s approach to communications and quality assurance/quality control. Schedule Proposers should present a schedule that details the timing and sequence of project tasks, deliverables, and community engagement efforts. Communications Approach Proposers should describe their recommended or preferred approach to project communications between the City and Consultant Team. This should include detail on the frequency of project check-ins, progress updates, and meeting locations (i.e. phone, email, in- person). Communications protocols for coordinating with other City departments, agencies, and the community can be established during project kick-off. RFP 19-06 City of Hermosa Beach Page 15 of 34 Quality Assurance/Quality Control Approach Describe the firm’s QA/QC processes that will be adhered to during the term of the agreement. Describe the Consultant’s method of ensuring that the assigned personnel’s quality of work is high. 3.2.5 Experience and Qualifications Proposers should include in this section a summary of relevant projects, contact information for references, and information about the experience, qualifications, and availability of key personnel, described in greater detail below. Summary of Relevant Projects Proposers should highlight representative projects that are similar in scope and size to this project to demonstrate the firm’s depth of experience and familiarity with similar projects. For each project, please include the following information, at a minimum: • Year started and completed (if relevant) • Contracting Agency + Department • Project Description • Key Personnel Assigned • Contract Value References Consultant must provide at least three (3) references for which consultant has provided services similar in scope as set forth in the RFP within the last five (5) years. Reference information should include: • Name of agency • Name of agency project manager • Email address and telephone number of contact person • Description of project or services provided Experience and Qualifications of Key Personnel The consultant shall provide resumes indicating the experience and qualifications for the key personnel identified in the organization chart. Consultant shall also include the number and type of additional support personnel who will be providing services. At a minimum, the resume for each team member should include: • Name • Position and Role for This Project • Degrees and Certifications • Professional Memberships/Registrations • Summary of Experience • Work on Representative Project Similar in Scope If sub-consultants are to be used as part of this proposal, a resume of the sub -consultant and relevant experience is to be included in the same format. Assignment of Key Personnel RFP 19-06 City of Hermosa Beach Page 16 of 34 It is the City’s preference to have the key personnel identified in the Organizational Chart remain with the project during the term of the agreement. In this section, please indicate the availability of key personnel to pursue completion of this project in terms of the involvement in other projects that are presently in your firm’s backlog. After contract execution the Consultant should not substitute key personnel (project manager and others listed by name in the proposal) or sub-consultants without prior written approval from the local agency. The consultant must request and justify the need for the substitution and obtain approval from the agency prior to use of a different sub -consultant on the contract. The proposed substituted person must be as qualified as the original, and at the same or lower cost for engineering types of consultant contracts, the Consultant’s project manager shall have all the necessary credentials to qualify him/her as a project manager for this project. In the event there are proposed changes in key personnel, including sub-consultants, during the term of the agreement that are outside of the consulting firm’s control, the consultant shall prepare a transition plan that is presented to the City’s project manager for review. 3.2.6 Required Forms Consultant shall review, acknowledge and submit the following forms: • Certification of Proposal. Proposer is required to sign and submit the Certification of Proposal including acknowledgement that they have received and considered any addendums issued by the City of Hermosa Beach in connection with this RFP. • Non-Collusion Affidavit. Proposer is required to sign and submit the Non-Collusion Affidavit. • Compliance with Insurance Requirements. Consultant shall demonstrate the willingness and ability to submit proof of the required insurance coverage as set forth in the Sample Professional Services Agreement. • Acknowledgement of Professional Services Agreement. Consultant shall demonstrate willingness and ability to comply with the City’s Sample Professional Services Agreement and/or indicate any exceptions to the Professional Services Agreement. 3.2.7 Cost Proposal Printed cost proposals shall be submitted in a separate sealed envelope with the proposal, labeled “Cost Proposal” and indicate the firm’s name. Electronic copies of the cost proposal may be submitted in the same email but provided as a separate, clearly marked “cost proposal” PDF file. Consultant should provide the estimated fee to successfully fulfill the Scope of Work detailed in this RFP. Required and optional tasks should be consistent with the tasks listed in the Scope of Services and be clearly marked in the fee schedule to facilitate consistent comparison of costs between proposals. The Cost Proposal should detail the scope of services by task, identifying project team members, hourly billing rates, and estimated hours per task. The Cost Proposal should also include any direct costs such as travel, equipment, printing/materials. The Cost Proposal must also state if the proposed hourly rate(s) for key personnel is guaranteed for the term of an agreement (if awarded) or if it is subject to adjustments. If subject to adjustments, consultant must state the frequency of adjustments and how adjustments are determined. RFP 19-06 City of Hermosa Beach Page 17 of 34 4 Proposal Evaluation and Selection 4.1 Proposal Review Process The City will evaluate all proposals received in accordance with the evaluation criteria. The City shall not be obligated to accept the lowest priced proposal, but the City may make award(s) in the best interests of the City after all factors are considered, including, but not limited to, the demonstrated competence, experience and professional qualifications of the Proposer. Evaluation scores will not be released until after award of proposal, if one is made. Following the review of proposals by the City’s team, the City may invite short -listed consultants to be interviewed by a panel of City staff, which may include non-city personnel at the City’s discretion. Discussions may, at the City's option, be conducted with the most qualified Proposers. Discussions may be for the purpose of clarification to assure full underst anding of, and responsiveness to, the solicitation requirements. Proposers shall be accorded fair and equal treatment with respect to any opportunity for discussion and written revision of proposals. In conducting discussions, the City will not disclose information derived from proposals submitted by competing Proposers. The City will verify references of short-listed consultants, which may include persons not listed as references, and this will help inform the City’s decisions. The City will select a consultant to negotiate for the performance of work. In negotiating the contract the City may request modifications to the proposed scope or to the technical team or other elements of the proposal. If negotiations fail, the City will commence negotiations with the next qualified candidate. Work will promptly commence following contract award and satisfaction of contract requirements. 4.2 Evaluation Criteria Proposals will be evaluated on the basis of their response to all provisions of this RFP. The City of Hermosa Beach will use the following criteria in its evaluation of proposals, interviews with selected consultants, or verification of references. The categories will be weighted approximately as follows. Approach and Methods (35%): • A well thought-out and tailored approach to the technical work that responds to the project’s particular issues and needs. • Incorporation of innovative and/or creative approaches for providing the service that will maximize efficient, cost-effective operations or increased performance capabilities. • Evidence of the team’s ability to work collaboratively with other members of a multi- disciplinary team in a complex and dynamic working environment. • Demonstration of the team’s commitment to accurate and superior work products and services as detailed in the project management project management plan. Relevant Experience & Expertise (40%): • Recent experience preparing similar projects or providing similar services for jurisdictions. • Familiarity and experience with applicable industry standards and any relevant federal, state, or local requirements. RFP 19-06 City of Hermosa Beach Page 18 of 34 • The depth and appropriateness of experience of individual members of the technical team as they relate to the specific technical tasks called for by the project • The team’s experience and ability to clearly communicate technical concepts and terminology with the community. Timeframe and Costs (15%): • Display of a proposed schedule and timeline that meets any specific conditions laid out in the RFP or accomplishes the project objectives in a reasonable timeframe. • Delivery of a clear and reasonable project budget that provides sufficient detail on the costs for required and optional services. • Evidence of the team’s ability to successfully deliver project tasks and deliverables within the identified project budget and minimize cost overruns. Administration (10%): • Ability to comply with the timeline, terms, and billing procedures. • The extent and nature of any proposed amendments to the City’s Professional Services Agreement. RFP 19-06 City of Hermosa Beach Page 19 of 34 5 Contract Expectations 5.1 Contract Period The Contract Period will be established following submittal of proposals and be based on a reasonable amount of time needed to complete the work. 5.2 Professional Services Agreement The selected consultant will be expected to comply with and sign the City’s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Section 6.2. The City Attorney or their designee retains the discretion to accept or reject proposed exceptions or modifications to the City’s Professional Services Agreement. 5.3 Standards of Work In case of conflicts, ambiguities, discrepancies, errors, or omissions, Consultant shall submit the matter to City for clarification. Any work affected by such conflicts, ambiguities, discrepancies, errors or omissions which is performed by Consultant prior to clarification by City shall be at Consultant's risk and expense. 5.4 Invoicing and Payment The contract will be set up as a fixed fee with a not to exceed rate to be billed monthly based on hours worked. Invoices are to be submitted monthly. The invoices shall reference the project title, and must list the charges by task, worker classification, hour s, billing rate, and totals. Back up information must be submitted together with the invoices. Each invoice shall contain a progress report describing the work completed during the billing period and shall also include cost information by task regarding: previous work billed to date, work billed during the reporting period, percent of task completed and amount remaining by task. RFP 19-06 City of Hermosa Beach Page 20 of 34 6 Attachments and Required Forms 6.1 Maps or Design Plans 6.1.1 City Map RFP 19-06 City of Hermosa Beach Page 21 of 34 6.1.2 Site or Relevant Project Maps Document Links: • North Wing Electrical Plans (includes Community Theater) • Community Theater Electrical Plans (2012) RFP 19-06 City of Hermosa Beach Page 22 of 34 6.2 Sample Professional Services Agreement CONTRACT FOR PROFESSIONAL SERVICES TO ________________________________________________________________ BETWEEN THE CITY OF HERMOSA BEACH AND ___________________________ This AGREEMENT is entered into this day of , 2019, by and between the CITY OF ___________________, a general law city a municipal corporation (“CITY”) and _, a limited liability company (“CONSULTANT”). R E C I T A L S A. The City desires to __________________________________________. B. The City does not have the personnel able and/or available to perform the services required under this agreement and therefore, the City desires to contract for consulting services to accomplish this work. C. The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement. D. The City desires to contract with the Consultant to perform the services as described in Exhibit A of this Agreement. NOW, THEREFORE, based on the foregoing recitals, the City and the Consultant agree as follows: CONSIDERATION AND COMPENSATION As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, attached as EXHIBIT A. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement. As additional consideration, CITY agrees to pay CONSULTANT a total of $ , for CONSULTANT’s services, unless otherwise specified by written amendment to this Agreement. No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee. CONSULTANT shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous month. CITY shall pay CONSULTANT all uncontested amounts set forth in CONSULTANT’s invoice within 30 days after it is received. SCOPE OF SERVICES. CONSULTANT will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Exhibit A and incorporated herein by this reference. RFP 19-06 City of Hermosa Beach Page 23 of 34 Except as herein otherwise expressly specified to be furnished by CITY, CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period in accordance with the schedule of compensation incorporated in “Exhibit A.” TIME OF PERFORMANCE. The services of the CONTRACTOR are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by the CITY. FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT represents that CONSULTANT has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. KEY PERSONNEL. CONSULTANT’s key person assigned to perform work under this Agreement is ________________. CONSULTANT shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City. TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on __________, 20___, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number. PERMITS AND LICENSES. CONTRACTOR will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement. TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing. CONSULTANT may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date. In the event of such termination, the CONTRACTOR shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other RFP 19-06 City of Hermosa Beach Page 24 of 34 materials prepared by CONSULTANT shall, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination. Should the Agreement be terminated pursuant to this Section, CITY may procu re on its own terms services similar to those terminated. INDEMNIFICATION. CONSULTANT shall indemnify, defend with counsel approved by CITY, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, and cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONSULTANT's performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT, regardless of CITY’S passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the CITY. Should CITY in its sole discretion find CONSULTANT’S legal counsel unacceptable, then CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation. The CONSULTANT shall promptly pay any final judgment rendered against the CITY (and its officers, officials, employees and volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services. CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only. AUDIT OF RECORDS. CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONSULTANT further agrees RFP 19-06 City of Hermosa Beach Page 25 of 34 to maintain such records for a period of three (3) years following final payment under this Agreement. CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement. CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONSULTANT will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures shall result in immediate termination of this Agreement. INSURANCE REQUIREMENTS. A. The CONSULTANT, at the CONSULTANT’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies: 1. Workers Compensation Insurance as required by law. The Consultant shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONTRACTOR for City. 2. General Liability Coverage. The CONSULTANT shall maintain commercial general liability insurance in an amount of not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. 3. Automobile Liability Coverage. The CONSULTANT shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONSULTANT arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence. 4. Professional Liability Coverage. The CONSULTANT shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONSULTANT’S operations under this Agreement, whether such operations be by the CONSULTANT or by its employees, subcontractors, or subconsultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-per- occurrence basis. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect. RFP 19-06 City of Hermosa Beach Page 26 of 34 B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and shall be endorsed as follows. CONSULTANT also agrees to require all contractors, and subcontractors to do likewise. 1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.” 2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy. 3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company. 4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents. 5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers. 6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY. C. CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against Contractor arising out of the work performed under this agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY. D. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions. E. The CONSULTANT shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement. F. Failure on the part of the CONSULTANT to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above. G. The commercial general and automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City RFP 19-06 City of Hermosa Beach Page 27 of 34 pay the SIR or deductible on Consultant’s behalf upon the Consultant’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach. USE OF OTHER CONSULTANTS. CONSULTANT must obtain CITY’s prior written approval to use any sub-consultants while performing any portion of this Agreement. Such approval must include approval of the proposed consultant and the terms of compensation. FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONSULTANT of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONSULTANT for anything done, furnished or relating to the CONSULTANT’S work or services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONSULTANT, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the Consultant, its employees, sub-consultants and agents. CORRECTIONS. In addition to the above indemnification obligations, the CONSULTANT shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONSULTANT. In addition to all other available remedies, the City may deduct the cost of such correction from any retention amount held by the City or may withhold payment otherwise owed CONSULTANT under this Agreement up to the amount of the cost of correction. NON-APPROPRIATION OF FUNDS. Payments to be made to CONSULTANT by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONSULTANT’S services beyond the current fiscal year, the Agreement shall cover payment for CONSULTANT’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows: CITY CONSULTANT City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 ATTN: ATTN: RFP 19-06 City of Hermosa Beach Page 28 of 34 Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section. A. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability. B. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement. C. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County. D. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. E. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party. F. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’s city manager, or designee, may execute any such amendment on behalf of CITY. ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature. FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natura l elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other. RFP 19-06 City of Hermosa Beach Page 29 of 34 TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided. ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency. OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own all documents and other work product of the Consultant, except the Consultant’s notes and workpapers, which pertain to the work performed under this Agreement. The City shall have the sole right to use such materials in its discretion and without further compensation to the Consultant, but any re-use of such documents by the City on any other project without prior written consent of the Consultant shall be at the sole risk of the City. DISCLOSURE REQUIRED. (City and Consultant initials required at one of the following paragraphs) By their respective initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is a “consultant” for the purposes of the California Political Reform Act because Consultant’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18701(a)(2) or otherwise serves in a staff capacity for which disclosure would otherwise be required were Consultant employed by the City. Consultant hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the City’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to consultant commencing services hereunder, the City’s Manager shall prepare and deliver to consultant a memorandum detailing the extent of Consultant’s disclosure obligations in accordance with the City’s Conflict of Interest Code. City Initials ______ Consultant Initials ______ OR RFP 19-06 City of Hermosa Beach Page 30 of 34 By their initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is not a “consultant” for the purpose of the California Political Reform Act because Consultant’s duties and responsibilities are not within the scope of the definition of consultant in Fair Political Practice Commission Regulation 18701(a)(2)(A) and is otherwise not serving in staff capacity in accordance with the City’s Conflict of Interest Code. City Initials ______ Consultant Initials ______ IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written. CITY OF HERMOSA BEACH CONSULTANT MAYOR By: TITLE ATTEST: Elaine Doerfling, City Clerk Taxpayer ID No. APPROVED AS TO FORM: Michael Jenkins , City Attorney RFP 19-06 City of Hermosa Beach Page 31 of 34 6.3 Required Forms 6.3.1 Certification of Proposal RFP #: _________ The undersigned hereby submits its proposal and agrees to be bound by the terms and conditions of this Request for Proposal (RFP). 1. Proposer declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this proposal or any work connected with this proposal. Should any agreement be approved in connection with this Request for Proposal, Proposer declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom. 2. By submitting the response to this request, Proposer agrees, if selected to furnish services to the City in accordance with this RFP. 3. Proposer has carefully reviewed its proposal and understands and agrees that the City is not responsible for any errors or omissions on the part of the Proposer and that the Proposer is responsible for them. 4. It is understood and agreed that the City reserves the right to accept or reject any or all proposals and to waive any informality or irregularity in any proposal received by the City. 5. The proposal response includes all of the commentary, figures and data required by the Request for Proposal 6. The proposal shall be valid for 90 days from the date of submittal. 7. Proposer acknowledges that the City may issue addendums related to this RFP and that the proposer has reviewed the following addendums which have been issued: Addendum: _____________________________ Addendum: _____________________________ Addendum: _____________________________ Addendum: _____________________________ 8. Proposer further acknowledges the provisions of any addendums issued have been incorporated into their proposal. Signature of Authorized Representative: ____________________________________________ Printed Name and Title: ____________________________________________ RFP 19-06 City of Hermosa Beach Page 32 of 34 6.3.2 Non-Collusion Affidavit RFP #: _________ The undersigned declares states and certifies that: 1. This proposal is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation. 2. This proposal is genuine and not collusive or sham. 3. I have not directly or indirectly induced or solicited any other Proposer to put in a false or sham proposal and I have not directly or indirectly colluded, conspired, connived, or agreed with any other Proposer or anyone else to put in a sham proposal or to refrain from submitting to this RFP. 4. I have not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price or to fix any overhead, profit or cost element of the proposal price or to secure any advantage against the City of Hermosa Beach or of anyone interested in the proposed contract. 5. All statements contained in the Proposal and related documents are true. 6. I have not directly or indirectly submitted the proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any person, corporation, partnership, company, association, organization, RFP depository, or to any member or agent thereof, to effectuate a collusive or sham proposal. 7. I have not entered into any arrangement or agreement with any City of Hermosa Beach public officer in connection with this proposal. 8. I understand collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards. Signature of Authorized Representative: ____________________________________________ Printed Name and Title: ____________________________________________ RFP 19-06 City of Hermosa Beach Page 33 of 34 6.3.3 Compliance with Insurance Requirements RFP #: _________ The selected consultant will be expected to comply with the City’s insurance requirements contained within this RFP. The undersigned declares states and certifies that: 1. Proposer agrees, acknowledges and is fully aware of the insurance requirements as specified in the Request for Proposal. 2. If selected, proposer agrees to accept all conditions and requirements as contained therein. Signature of Authorized Representative: ____________________________________________ Printed Name and Title: ____________________________________________ RFP 19-06 City of Hermosa Beach Page 34 of 34 6.3.4 Acknowledgement of Professional Services Agreement RFP #: _________ The selected consultant will be expected to comply with and sign the City’s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Section 6.2. The City Attorney or their designee retains the discretion to accept or reject proposed exceptions or modifications to the City’s Professional Services Agreement. 1. Proposer agrees, acknowledges and is fully aware of the conditions specified in the City’s Sample Professional Services Agreement. 2. Proposer agrees to accept all conditions and requirements as contained therein with exceptions noted as follows: ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ Signature of Authorized Representative: ____________________________________________ Printed Name and Title: ____________________________________________ listen.DESIGN.deliver 700 South Flower Street 22nd Floor Los Angeles, CA 90017 213/800-9400 07.22.2019PROPOSAL – Digital Community Theater Needs Assessment City of Hermosa Beach | RFP#19-06 Contents COVER LETTER 3.2.1 P. 01 FIRM PROFILE 3.2.2 P. 02-11 PROJECT UNDERSTANDING + APPROACH TO SCOPE OF WORK 3.2.3 P. 12-16 PROJECT MANAGEMENT PLAN 3.2.4 P. 17-18 EXPERIENCE + QUALIFICATIONS 3.2.5 P. 19-36 REQUIRED FORMS 3.2.6 P. 37-45 *3.2.7 COST PROPOSAL included as separate document 3.2.1Cleveland Museum of Natural History, Shafran Planetarium 3.2.1 Cover Letter 01 700 South Flower Street, 22nd Floor Los Angeles, CA 90017 Los Angeles and locations worldwide July 22, 2019 Lisa Nichols Recreation Coordinator City of Hermosa Beach 710 Pier Avenue Hermosa Beach, California 90254 RE: City of Hermosa Beach – Community Theater Needs Assessment | RFP#19-06 Dear Lisa, On behalf of our entire team, I am very pleased to provide our proposal for the Community Theater Needs Assessment. Based on our experience as an award-winning design firm specializing in the re-purposing and revival of historic theaters, as well as our experience in analyzing needs and market demand, I believe DLR Group is uniquely qualified to plan the future of the Community Theater. Our firm has several key attributes that qualify us for your consideration as follows: Expertise in Performing Arts Planning and Design Our experience in performing arts planning and design spans decades and includes work for more than 300 arts facilities from coast to coast and internationally. Additionally, we have completed approximately 100 feasibility and/or programming and planning studies for performing arts venues and arts districts. Many of these projects have been implemented by our firm, requiring careful attention to cost prediction, phasing requirements, and regulatory parameters. Expertise in Arts Feasibility + Economic Studies My colleague Christina Kruise leads our studio’s arts economic analysis and feasibility study group. Christina has worked across the country with many non-profit and for-profit organizations to help institutions set proper and sound plans for economic success and stability. She will lead the stakeholder engagement process in concert with you, as well as lead the market analysis and business modeling. Work with Not-For-Profit Organizations The vast majority of our clients are not-for-profit organizations, including municipalities, especially in the realm of adapting historic theaters. We are accustomed to projects involving multiple project stakeholders, public input, and design review processes. We often collaborate with the various constituents who are the owners, users, and operators of these facilities to balance and prioritize their various needs and to support the arduous process of funding and implementing such projects. Thank you for your consideration. We trust that the attached submission demonstrates the value that DLR Group offers to the City of Hermosa Beach and your community. With a range of experience and talent both wide and deep, we bring collective enthusiasm, an open mind, a critical eye, and extensive expertise to the engagement, analysis, planning, and economic feasibility study process. We have a great interest in this study and look forward to the next steps of your selection process. In the meantime, if you have any questions, feel free to contact me at psiemborski@dlrgroup.com or 216-623-7881 (direct) or 602-692-0444. Sincerely, Paul Siemborski, AIA Principal Paul E. Westlake, Jr., FAIA Vice President/Authorized Signatory DLR Group, inc. 3.2.2 Firm Profile 3.2.2 02 DLR Group [3.2.2 FIRM PROFILE] CITY OF HERMOSA BEACH COMMUNITY THEATER NEEDS ASSESSMENT Our promise is to elevate the human experience through design. This inspires a culture of design and fuels the work we do around the world. We are 100% employee owned: every employee is literally invested in our clients’ success. At the core of our firm are interdisciplinary employee-owner teams, engaged with all project life-cycle stakeholders. These teams champion true collaboration, open information sharing, shared risk and reward, value-based decision making, and proficient use of technology to elevate design. Our clients experience this through our service model: listen.DESIGN.deliver ENGINEERING MEP Structural Energy INTERIORS Programming FF&E Branded Environments ARCHITECTURE Integrated Design BIM Modeling Architecture 2030 PLANNING Master Planning Space Planning Facilities Assessment OPTIMIZATION Commissioning Energy Modeling Energy Master Planning TECHNOLOGY Theatrical Audiovisual Acoustics Cultural Arts Design Legacy DLR Group’s Cultural+Performing Arts Studio has its roots in the legacy firm Westlake Reed Leskosky, founded in 1905 and was acquired by DLR Group in September 2016. This merger added a significant practice specialty and multi-disciplinary expertise in design for the arts to the firm portfolio. Practicing as DLR Group in the Northeast, Ohio, and Arizona, and as DLR Group across the U.S. and around the globe, our professionals stand ready to provide you with an unmatched depth of integrated design services and focused market expertise. Working together we are all better. DLR Group is a global integrated design firm. Official Name/Address: DLR Group inc. 700 S. Flower Street, 22nd Floor Los Angeles, CA 90017 Primary Point of Contact: Mike Rudolph, AIA 6225 North 24th Street, Suite 250 Phoenix, AZ 85016 602.381.8580 | mrudolph@dlrgroup.com Type of Business Entity: Corporation Federal Employer ID Number: 94-3292360 Locations: See next page for complete listing of office locations and contact information. Ownership: DLR Holding Company, a 100% employee- owned entity Years in Business Under Current Name: 4 years Years Providing A/E Services: DLR Group has been providing A/E services since the firm was founded 1966 (53 years). The firm has opened and acquired new offices, further extending our culture and heritage to reach back over 100 years. Record of Completing Contracts: DLR Group has not failed or refused to complete a contract. By the Numbers •1,200 Employee Owners •30 Locations •#1 Cultural Design Firm in the World (BD World Architecture 2019 Rankings) •300 Cultural Projects •175+ for Design Awards for Cultural Projects Who We Are 3.2.2 | Firm Profile 03 DLR Group [3.2.2 FIRM PROFILE] CITY OF HERMOSA BEACH COMMUNITY THEATER NEEDS ASSESSMENT Austin 823 Congress Ave, Ste 1015 Austin, TX 78701 o: 512/898-9090 Charlotte 121 West Trade St, Ste 2150 Charlotte, NC 28202 o: 704/594-5335 f: 704/315-2604 Chicago 333 West Wacker Dr, Ste 850 Chicago, IL 60606 o: 312/382-9980 f: 312/382-9985 Cleveland 1422 Euclid Ave, Ste 300 Cleveland, OH 44115 o: 216/522-1350 f: 216/522-1357 Colorado Springs 523 South Cascade Ave, Ste 100 Colorado Springs, CO 80903 o: 719/634-0205 f: 719/634-1842 Columbus 629 North High St, 4th Floor Columbus, OH 43215 o: 614/230-4131 Dallas 2525 McKinnon St, Ste 800 Dallas, TX 75201 o: 214/747-2511 f: 214/855-5316 Denver 1401 Lawrence St, Ste 1000 Denver, CO 80202 o: 720/904-0440 f: 720/932-7561 Des Moines 1430 Locust St, Ste 200 Des Moines, IA 50309 o: 515/276-8097 f: 515/252-0514 Honolulu 215 Po’opo’o Place Kailua, HI 96734 o: 808/263-4036 Houston 919 Milam, Ste 100 Houston, TX 77002 o: 713/561-3925 Las Vegas 8275 S. Eastern Ave, Ste 110 Las Vegas, NV 89123 o: 702/269-6615 f: 702/269-6625 Lincoln 1128 Lincoln Mall, Ste 103 Lincoln, NE 68508 o: 402/742-4200 f: 402/742-7100 Los Angeles 700 S. Flower St, 22nd Floor Los Angeles, CA 90017 o: 213/800-9400 f: 213/545-2971 Minneapolis 520 Nicollet Mall, Ste 200 Minneapolis, MN 55402 o: 612/977-3500 f: 612/977-3600 New York 1201 Broadway, Ste 1006 New York, NY 10001 o: 212/564-8705 f: 212/659-0050 Omaha 6457 Frances St., Ste 200 Omaha, NE 68106 o: 402/393-4100 f: 402-393-8747 Orlando 100 East Pine St, Ste 404 Orlando, FL 32801 o: 407/648-1331 f: 407/648-1331 Overland Park 7290 West 133rd St Overland Park, KS 66213 o: 913/897-7811 f: 913/897-8333 Phoenix 6225 North 24th St, Ste 250 Phoenix, AZ 85016 o: 602/381-8580 f: 602/956-8358 Portland 421 SW Sixth Ave, Ste 1212 Portland, OR 97204 o: 503/274-2675 f: 503/274-0313 Riverside 1650 Spruce St, Ste 300 Riverside, CA 92507 o: 951/682-0470 f: 951/682-1801 Sacramento 1050 20th St, Ste 250 Sacramento, CA 95811 o: 916/446-0206 f: 916/446-0894 San Francisco 456 Montgomery St, Ste 200 San Francisco, CA 94104 o: 415/777-4770 f: 415-777-5102 Seattle 51 University St, Ste 600 Seattle, WA 98101 o: 206/461-6000 f: 206/461-6049 Tucson 177 N. Church Ave, Ste 755 Tucson, AZ 85701 o: 520/882-0698 f: 520/882-0989 Washington, DC 419 7th St NW, 2nd Floor Washington, DC 20004 o: 202/393-6445 f: 202/393-6497 Dubai Dubai Design District (D3) Building 4, Ste B401 Dubai, United Arab Emirates Nairobi 7th Floor, Block 1, Eden Square Complex, Chiromo Road Westlands P.O. Box 856-00606 Nairobi, Kenya o: +254203673710 | d: +254703041710 Shanghai Ste 2509 1168 West Nanjing Road Shanghai, China 200041 o: 011-86-21-6418-3277 f: 011-86-21-6418-2955 30 Locations Worldwide 04 DLR Group [3.2.2 FIRM PROFILE] CITY OF HERMOSA BEACH COMMUNITY THEATER NEEDS ASSESSMENT Performing Arts Experience DLR Group is passionate about designing spaces that enrich communities and empower creative expression. From performing arts centers serving the orchestras, dance, and opera companies of America’s major cities, to multi-use venues nurturing the diversity of local arts groups, facilities for the performing arts set the stage for cultural, intellectual, and economic vitality. Behind each performance or event is the interwoven backdrop of complex issues and an arduous process — a process involving collaboration, investment, and creativity. We are committed to projects in the public interest. The majority of our clients are not-for-profit or governmental institutions. We pride ourselves on our ability to create innovative designs that exceed our clients’ aesthetic, cultural, functional, and economic needs. DLR Group’s experience in design for the arts spans nearly five decades encompassing work on more than 300 performance facilities around the country and internationally. These include: theaters of all types and configurations, music conservatories, concert and recital halls, amphitheaters, and historic theater restorations and adaptive re-use projects. Our firm has received 175+ awards for Cultural + Performing Arts projects. Our award-winning portfolio includes projects in new construction and renovation as well as master planning for the arts. DLR Group has worked on four of the six largest performing arts centers in the U.S.: Playhouse Square in Cleveland, Denver Arts Center, Straz Center for the Performing Arts in Tampa, and the John F. Kennedy Center in Washington, DC, as well as facilities serving college campuses and smaller communities. Programming & Planning DLR Group has completed approximately 100 needs assessments, feasibility studies and/or programming and planning studies for performing arts venues. Many of these projects have been implemented by our firm, requiring careful attention to cost prediction, phasing requirements, and regulatory parameters. In addition, we recognize the importance of fundraising for such projects and the role of the Design Team in communicating the vision, the benefits, and the promise of any plan developed. Christina Kruise leads our studio’s arts economic analysis and feasibility study group. Christina has worked across the country with many non-profit and for-profit organizations to help institutions set proper and sound plans for economic success and stability. Setting the stage for cultural and economic vitality 05 DLR Group [3.2.2 FIRM PROFILE] CITY OF HERMOSA BEACH COMMUNITY THEATER NEEDS ASSESSMENT Performance spaces require highly specialized engineering and technology and we have integrated into our firm not only architects, engineers, and interior designers who specialize in performing arts design but also in-house specialists in theater technical, audiovisual, acoustics, and lighting design. With professional backgrounds in technical directing, stage managing, sound, and theatrical lighting design, our performance systems designers understand the stage and back-of-house support technology necessary to meet expectations of today’s sophisticated audiences and theater operators. Their experience and expertise informs other disciplines, so DLR Group can thus consider all aspects of a project—from the aesthetics to function to energy efficiency to equipment needs— from the very beginning. The advantage: innovative and cohesive designs, faster resolution of issues, fewer sub- consultants, better coordination of disciplines, and greater value to our clients. Integrated Design, Multi-Disciplinary Practice................ 06 DLR Group [3.2.2 FIRM PROFILE] CITY OF HERMOSA BEACH COMMUNITY THEATER NEEDS ASSESSMENT the senses and space defining. DLR Group provides system design and specifications, ROI life-cost analysis, control systems design, day lighting analysis, and “green” solutions. Theatrical DLR Group offers expertise in the performance systems that are behind the scenes of every performance venue. With professional experience in technical directing and stage managing, our performance systems designers understand the stage and back-of-house support technology that is necessary to meet expectations of today’s sophisticated audiences and theater operators. Services include the design and specification of: manual and motorized stage rigging, audiovisual systems, stage machinery, lighting, soft goods, and fixed seating. DLR Group also performs existing condition surveys and inspections as well as new equipment installation inspections and commissioning of theatre technical systems. Engineering DLR Group’s in-house engineers are familiar with the specialized requirements of performing arts facilities. Our structural engineers understand the design of difficult spans and the particularities of stage house design. Our electrical engineers specialize in power systems for theaters, and our mechanical engineers are experts in very low background noise ventilation and energy efficient operating systems. Our engineers’ research into comparative systems, budgeting, value analysis, and life cycle costing has resulted in efficient and time-saving designs for numerous projects. Innovative Technology Design DLR Group’s Innovative Technology Design Group (ITDG) offers the following design services that are vital to the success of technology immersive projects: Acoustics; Audiovisual; Building Automation Systems; Lighting Design; Life Safety and Security Systems; Theatrical Performance Systems; Information Transport; Show Control and Room Automation; and Specialty Interiors. Acoustics DLR Group provides integrated acoustic design solutions for music and theater spaces, museums, institutional buildings, lecture halls, meeting rooms, courtrooms, healthcare facilities and other acoustically-sensitive environments. Services include room acoustic design and analysis, internal and external acoustic isolation, and noise control of building systems. Acoustic design services span the full length of the project, from initial programming, space planning and room shaping, through detailed design and documentation, construction and commissioning. This approach results in built acoustics solutions that integrate with architectural form, materials, structure, building systems and production equipment, and do not draw undue attention to themselves. Audiovisual Our in-house audiovisual design and specification services include: performance audio; permanent and temporary performance video systems for lecture halls and auditoria; technical audio-video for the performing and cultural arts; IMAG systems, digital and 35mm film projection and audio systems design, digital signage systems; healthcare paging/ background music systems; courtroom and other civic audiovisual design; classroom audiovisual design; distance learning; executive boardroom and conference room design including video and audio conferencing; and architectural room optimizing for audiovisual integration. DLR Group also performs existing conditions surveys, coordinates equipment installations, and inspects and commissions audiovisual systems. Lighting Lighting has one of the single most important impacts on the success of a designed space. Lighting sets the mood, atmosphere and momentum of an environment through the use of direction, color, and movement. Successful lighting can accentuate or highlight important architectural features in addition to providing the means to see the task at hand. Our team provides cost efficient solutions in general, task, and accent lighting that are both pleasing to Offering clients comprehensive services and specialized resources within a single firm 07 DLR Group [3.2.2 FIRM PROFILE] CITY OF HERMOSA BEACH COMMUNITY THEATER NEEDS ASSESSMENT Professional + Community Performing Arts Centers 2,000 Seat Theater; Shanghai, China ArtsBlock; Wausau, WI Avalon Theatre; Grand Junction, CO Balboa Theatre; San Diego, CA Broadway Theatre District Master Plan; Los Angeles, CA Carolina Theatre; Charlotte, NC Chesterfield Center for the Arts; VA Clemens Center; Elmira, NY Coronado Theatre; Rockford, IL Hakka Performance and Art Center Master Plan; Hualien, Taiwan John F. Kennedy Center for the Performing Arts; Washington DC Lone Tree Arts Center; CO Lyric Theatre; Birmingham, AL Jeanne B. McCoy Community Center for the Arts; OH Muprhy Arts District; El Dorado, AR Orpheum Theatre; Phoenix, AZ Peoria Center for the Performing Arts; AZ Phoenix Symphony Hall; Phoenix, AZ Playhouse Square; Cleveland, OH Allen Theatre Complex Hanna Theatre Idea Center Palace Theatre State Theatre Ohio Theatre Players Centre for the Performing Arts; Sarasota, FL Sacramento Community Center Theater Expansion; Sacramento, CA Strand-Capitol Performing Arts Center; York, PA David A. Straz Jr. Center for the Performing Arts Master Plan; Tampa, FL Temple Hoyne Buell Theatre, Denver Performing Arts Center; CO Tennessee Theatre; Knoxville, TN Ulster Performing Arts Center (UPAC) Broadway Theatre; Poughkeepsie, NY Yuma Art Center (including Historic Yuma Theatre); AZ Educational Arts Facilities Allan Hancock College Fine Arts Building; Santa Maria, CA Cleveland Institute of Music; OH Cuyahoga Community College, Tommy LiPuma Center for the Creative Arts; OH Denison University Eisner Performing Arts Center; Granville, OH Fashion Institute of Technology, Multiple Projects; New York, NY George Mason University, College of Visual and Performing Arts Master Plan; Fairfax, VA Oberlin College & Conservatory, Multiple Projects; Oberlin, OH Apollo Theatre Renovation Bertram + Judith Kohl Building Bibbins Hall Renovation Conservatory of Music Master Plan Finney Chapel Renovation Study Green Arts District Master Plan Eric Baker Nord Performing Arts Annex Ohio State University, Arts District Master Plan and other projects; Columbus, OH Paradise Valley Community College Center for the Performing Arts; AZ Pennsylvania Academy of the Fine Arts Master Plan and Implementation; Philadelphia, PA Pennsylvania State University, College of Arts and Architecture Master Plan and other studies, University Park, PA Point Park University Pittsburgh Playhouse and Academic Center; Pittsburgh, PA Prince George’s Community College, Rennie Forum Renovation; MD Slippery Rock University, Performing Arts Center; PA St. Ignatius High School, Breen Center for the Performing Arts; Cleveland, OH Texas Tech University School of Music; Lubbock TX University of California - Berkeley, Theater Dance and Performance Studies Master Plan; CA University of Mary Hardin-Baylor, Performing Arts Center; Belton, TX University of Mount Union, Giese Center for the Performing Arts; Alliance, OH University of Nevada - Reno, New Fine Arts Building; Reno, NV Washburn University, Recital Hall and Art Gallery; Topeka, KS Amphitheaters Barbara Antonsen Memorial Park Amphitheater; Sedona, AZ Bethel Woods Center for the Arts (1969 Woodstock festival site); Bethel, NY Blossom Music Center (Summer Home of the Cleveland Orchestra); Northampton Township, OH Cain Park Amphitheater; OH Coastal Arts Pavilion, Joshua Freeman Park; Selbyville, DE Custer - Nugent Amphitheater; Columbus, IN Governors’ Island Amphitheater Master Planning; NY Levitt Pavilion; Dayton, OH Miller Outdoor Theater; Houston, TX Minhang Culture Park Amphitheater; Shanghai, China Murphy Arts District Amphitheater; El Dorado, AR Nederlander Worldwide and IDG Capital, Indoor Theatre and Amphitheater; Beijing, China New Albany Amphitheater; New Albany, OH Onondaga Lakeview Amphitheater; Geddes, NY Palais des Banquets and Palais des Spectacles; Libreville, Gabon Perici Amphitheater; Twinsburg, OH Project Niagara, National Arts Centre and Toronto Symphony Orchestras; Ontario, Canada Springfield Veteran’s Park Amphitheater; OH Starlight Bowl Renovations; Burbank, CA Wolf Trap Center for the Performing Arts; Vienna, VA Select Clients and Projects 08 DLR Group [3.2.2 FIRM PROFILE] CITY OF HERMOSA BEACH COMMUNITY THEATER NEEDS ASSESSMENT Additional In-House Services Fundraising Support The funding and design processes are interrelated. The majority of DLR Group’s culture and performing arts clients are not-for-profit organizations and/or public entities that rely on careful stewardship of capital and operating expenses for project success. These projects are very often phased based on available public funding and/or private fundraising efforts. Calibrating Project Budget to Funding Capacity Our office understands the cumulative nature of fundraising for capital costs and endowment. We work with our clients to calibrate the project’s funding and scope at each stage. We typically establish fundraising benchmarks for each phase of design and develop alternates and strategies to tailor the project to the funding capacity. Visualization Tools We also support the community engagement, public advocacy, and fundraising efforts through the creation of graphic material that communicates the design. These materials include plans, renderings, models (physical and digital), simple 3D animations, virtual technology walk throughs, videos, and case study booklets. Stakeholder Engagement DLR Group is also available to participate in public presentations and funding requests, to provide support of grant proposals, and to interface with foundation staff, potential private donors and governmental officials who may support the project. We can also provide public relations support, identification and depiction of donor naming opportunities, and consulting related to new markets and historic tax credits (for eligible projects). Partnering with Clients for Project Success 09 DLR Group [3.2.2 FIRM PROFILE] CITY OF HERMOSA BEACH COMMUNITY THEATER NEEDS ASSESSMENT Tax Credits For projects involving properties that are listed on the National Register of Historic Places, DLR Group is in a unique position to facilitate the Historic Preservation Certification Application process required to utilize Federal Rehabilitation Tax Credits. This can be a substantial component of a project budget. Tax credits can amount to 20% of qualifying expenditure of putting a landmark back into productive use. The Process Application involves verification of National Register status, detailed synopsis of the architectural aspects of the project and the impact of the proposed work, and verification that work was completed as described and that it conforms to Secretary of the Interior’s Standards for Rehabilitation, as determined by applicable State Historic Preservation Office and National Park Service. Our firm’s services include consultation regarding the development of Part 1, Part 2, and Part 3 Applications/ Nominations related to the tax credit process. We are also associated with a tax credit financing consultant, who can assist with the accounting related to sources and uses of funds and the operating proforma that underpin the term sheet required for financing tax credits. The firm has been involved in numerous projects that utilized tax credit financing. A notable project was the Tennessee Theatre in Knoxville, which pioneered the use of “twinned” credits (a combination of Historic and New Markets credit) for historic theaters and was honored with a National Trust Award for this innovation. In projects involving a combination of Historic Tax and New Market credits, total funding from these sources may reach 59% (gross) of eligible costs. Select Projects involving Tax Credits Adler Theatre; Davenport, IA Apollo Theatre; Oberlin, OH Arts United; Fort Wayne, IN Beck Center for the Arts; Lakewood, OH Capitol Theatre; Cleveland, OH Capitol Theatre; Flint, MI Cleveland Trust Tower/Ameritrust Complex; Cleveland, OH Cowell & Hubbard Building; Cleveland, OH Firestone Building; Fullerton, CA Fox Fullerton Theatre; Fullerton, CA Fox Theatre; Tucson, AZ Golden West Hotel; Phoenix, AZ Hanna Building and Theatre; Cleveland, OH Idea Center at Playhouse Square (Kinney & Levin Building); Cleveland, OH Irvine Byrne Building; Los Angeles, CA Malvern School; Shaker Heights, OH Memorial Hall; Cincinnati, OH MK Ferguson Plaza; Cleveland, OH Mob Museum; Las Vegas, NV Murphy Arts District; El Dorado, AR NorShor Theatre; Duluth, MN Ohio Theatre; Toledo, OH Pacific Coast Stock Exchange; Los Angeles, CA Proctor’s Theatre; Schenectady, NY Professional Building / Hotel Monroe; Phoenix, AZ Stanley Theatre; Utica, NY Tennessee Theater; Knoxville, TN Terminal Tower Renovation; Cleveland, OH Title Guarantee Building, Los Angeles, CA Union Club of Cleveland; Cleveland, OH Vitrolite Building / Intermuseum Conservation Association; Cleveland, OH 10 DLR Group [3.2.2 FIRM PROFILE] CITY OF HERMOSA BEACH COMMUNITY THEATER NEEDS ASSESSMENT Sub-Consultants O’Connor Construction Managment, Inc. (OCMI) COST ESTIMATOR OCMI and DLR Group have worked together since 2003 on over 50 projects and contracts, most of which have been for performing arts and other cultural projects. Select Experience with DLR Group: •Albany Museum of the Arts •American Institute of Physics - Rare Book Archive •Bardavon Opera House •Chesterfield Center for the Arts •City of Tampa: Theatre Renovation •Garrett College Continuing Education & Performing Arts Center •Hillsdale College: Interior Renovations •Miller Outdoor Theatre •Mount Crested Butte Performing Arts •Murphy Arts District •Norfolk Chrysler Hall Theatre Renovation •Penn State: Palmer Art Museum •PSU CATO Park Art Storage •Sacramento Community Center Theater •Tampa Theatre Dewatering & Emergency •The Wallace Theater •UC Davis: Gorman Museum Renovation •UT Knoxville: Carousel Theatre Programming DLR Group selects highly qualified sub-consultants with whom we have a long-standing, professional relationship and have seen first hand the quality of their work. Criteria we use to select sub-consultants include fit for project type, quality of past work, and demonstrated ability to work successfully within the project team. For this project, we have selected O’Connor Construction Management (OCMI) to provide Cost Estimating services. We have worked successfully with this firm on many other projects and are confident in the quality of their services and their ability to work in a collaborative, integrated process with our firm and our clients. OCMI is accustomed to our processes and expectations. Our unique integrated practice model fosters a collaborative culture within our firm and in our relationships with clients, consultants, the constructor and project stakeholders. Our sub-consultants are brought into work sessions and meetings at the appropriate phases and are included in our Quality Assurance/Quality Control Program outlined in the following section in order to assure that the work product produced by the sub-consultants is of the high quality expected by us and our clients and that it is delivered on time and within budget. 11 DLR Group [3.2.2 FIRM PROFILE] CITY OF HERMOSA BEACH COMMUNITY THEATER NEEDS ASSESSMENT Official Name/Address: O’Connor Construction Management, Inc. 8851 Research Drive, Irvine, CA 92648 Primary Point of Contact: Ciaran O’Connor, Chairman 8851 Research Drive, Irvine, CA 92628 949.476.2094 Type of Business Entity: Corporation Federal Employer ID Number: 33-0160220 Location: 8851 Research Drive, Irvine, CA 92628 949.476.2094 t | 949.476.8294 f Ownership: Individual Years in Business Under Current Name: 37 years Years Providing A/E Services: 37 years Record of Completing Contracts: OCMI has not failed or refused to complete a contract. O’Connor Construction Management, Inc. is a valued leader of quality management solutions for the built environment that takes ownership of our clients’ needs and problems, and values their resources as our own. We are a full service, independent construction management company. O’Connor was founded in 1982 as a cost consultancy for owners and design professionals and we have offices throughout California, Las Vegas, Seattle, Dallas, Omaha, Charlotte and Washington, DC. Over the past 37 years we have broadened our scope of services to excel at every aspect of program, project, and construction management. Our staff of 90+ personnel, most of whom hold professional certifications including Certified Construction Managers (CCM), Certified Professional Estimators (CPE), Certified Cost Professionals (CCP) and/or Certified Estimating Professionals (CEP), Planning & Scheduling Professionals (PSP), Project Management Institute – Scheduling Professionals (PMI-SP), Project Management Professionals (PMP), and LEED Accredited Professionals (LEED AP). 3.2.3 Project Understanding + Approach to Scope of Work 3.2.3 12 DLR Group [3.2.3 PROJECT UNDERSTANDING + APPROACH TO SCOPE OF WORK] CITY OF HERMOSA BEACH COMMUNITY THEATER NEEDS ASSESSMENT 3.2.3 | Project Understanding + Approach to Scope or Work Statement of Project Understanding DLR Group understands historic theaters as well as trends and technologies impacting existing facilities. Our team understands the vintage and constitution of this building as well as efficient approaches to seismic upgrades. We understand how to gather and analyze market information. And we understand how to overlay the market research upon existing facilities in order to help clients make capital and utilization decisions. Therefore, we have the capabilities and experience to best service the City of Hermosa Beach. We envision this study as a three-month investigation, commencing in mid-September and finishing by mid- December. Please see the included graphic schedule which exhibits the cadence of on-site meetings, progress calls, and probable duration of tasks. The first month will be dedicated to significant investigation, research, and ideation. Our integrated team of architects, engineers, and theatrical specialists will investigate and assess the existing facility, building systems, and performance systems. Concurrently, Christina Kruise and other team members will begin the community and stakeholder engagement process, gathering information about the use and needs. Again, all background data will be available to the City study team for review. This first month will culminate with the review of initial observations and market analysis, as well as initial planning approaches for the major renovation and conservative renovation options, as informed by the various assessments. The second month of the study will be focused upon developing and refining the two options as stipulated in the Request for Proposals. Content created during this month will include drawings, diagrams, initial renderings, and design narratives. The third month will involve cost estimating and the preparation and refining of the final report in formats as desired by the City. Our cost estimating partners will focus on the hard construction costs. Our internal theatrical specialists will provide cost estimates and options for stage drapery, stage rigging, stage lighting, dimming equipment, audio-visual equipment, and seating, in addition to any other considered theatrical technology. During this last month of the study, the final report will be created. While all the study materials will always be available via the team drop box, official drafts will be shared with the team to for comment and review. The Final Report will be delivered to the City before Christmas in formats as desired. 13 DLR Group [3.2.3 PROJECT UNDERSTANDING + APPROACH TO SCOPE OF WORK] CITY OF HERMOSA BEACH COMMUNITY THEATER NEEDS ASSESSMENT Proposed Team Organizational Chart LEADERSHIP + DESIGNSPECIALTIESCONSULTANTSO’CONNOR CONSTRUCTION MANAGEMENT (OCMI) Cost Estimator John Mauk, LCPE, CCP, LEED AP PAUL SIEMBORSKI, AIA Principal in Charge / Project Manager / Lead Designer MIKE RUDOLPH, AIA Project Architect CHRISTINA KRUISE Business Planning + Fundraising Specialist KASCEY HASLANGER Theater + Specialized Technology Designer MATT JENNINGS, AIA Historic Preservation Architect IN-HOUSE ENGINEERINGDUANE PALIN, PE Lead Mechanical Engineer RADAMES COCCO, PE, LEED AP Lead Electrical Engineer NASIR NAVIDPOUR, PE, SE Lead Structural Engineer 14 DLR Group [3.2.3 PROJECT UNDERSTANDING + APPROACH TO SCOPE OF WORK] CITY OF HERMOSA BEACH COMMUNITY THEATER NEEDS ASSESSMENT Approach to Work Program Please note the following narrative approach to the study process, describing each formal engagement between the Study Team and the City of Hermosa Beach. We have broadly outlined each major on-campus meeting and interim progress call, recommending materials prepared for each meeting, goals of each meeting, and recommend participants. We do not see the need to add options tasks in order to address all scopes of work. A final community engagement plan will be determined in consultation with the client. At minimum, it would include 1-on-1 interviews with current facility users and stakeholders and share back sessions to update them on project status. Other community engagement efforts could include focus groups, town hall meetings, surveying, and the like. Week of 16 September 2019: Existing Conditions Documentation (1 Day) DLR Group architects, engineers, and specialists will complete an information gathering and existing conditions survey in order to have accurate documents for the first meetings with the City and stakeholders. Participants: •DLR Group •City representatives as required for access and questions Week of 16 September 2019: Meeting #1 @ Hermosa Beach (1 Day) Project Kick-off + Community/Stakeholder Engagement Materials prepared by DLR Group for meeting: •Existing condition drawings •Stakeholder survey (this will be issued to stakeholders as designated by the City ten days prior to engagement for their review and consideration) Goal of Meeting: •City and Study Teams understand project protocols, points of contact, lines of communication, project organization •Study Team understands existing conditions •Study Team understand challenges and obstacles presented by current facility •Study team understand goals and program desires of the City and the stakeholders •Study team understands the greater area market demands and utilization of the existing facility •Establish table of contents + framework for final report Meeting Participants: •DLR Group •City of Hermosa Beach Study Executive Committee •Stakeholders designated by City of Hermosa Beach 15 DLR Group [3.2.3 PROJECT UNDERSTANDING + APPROACH TO SCOPE OF WORK] CITY OF HERMOSA BEACH COMMUNITY THEATER NEEDS ASSESSMENT Week of 30 September 2019: Progress Call via Zoom (1 hour) Materials prepared by DLR Group for meeting for review: •Initial Assessments of building, building systems, and performance systems •Initial Assessments of market demand and utilization Meeting Participants: •DLR Group •City of Hermosa Beach Study Executive Committee Week of 14 October 2019: Meeting #2 @ Hermosa Beach (1 Day) Review Observations, Assessments and Review Initial Planning Approaches Materials prepared by DLR Group for meeting: •Assessments of building, building systems, and performance systems •Assessments of market demand and utilization •Review of community engagement •Initial planning approaches for a major renovation option and conservative renovation option Goal of Meeting: •City and Study Team agree to planning approaches to develop further Meeting Participants: •DLR Group •City of Hermosa Beach Study Executive Committee •Stakeholders designated by the City of Hermosa Beach Week of 28 October 2019: Progress Call via Zoom (1 hour) Materials prepared by DLR Group for meeting for review: •Draft Option 1 Approach (Drawings + Narratives) •Draft Option 2 Approach (Drawings + Narratives) Meeting Participants: •DLR Group •City of Hermosa Beach Study Executive Committee Week of 11 November 2019: Meeting #3 @ Hermosa Beach (1/2 Day) Review of refined approaches Materials prepared by DLR Group for meeting: •Option 1 Approach (Drawings + Narratives) •Option 2 Approach (Drawings + Narratives) Goal of Meeting: •City and Study Team agree on approaches and alternates to estimate Meeting Participants: •DLR Group •City of Hermosa Beach Study Executive Committee •Stakeholders designated by City of Hermosa Beach Week of 25 November 2019: Progress Call via Zoom (1 hour) Materials prepared by DLR Group for meeting for review: •Cost Estimates Meeting Participants: •DLR Group •City of Hermosa Beach Study Executive Committee Week of 9 December 2019: Meeting #4 @ Hermosa Beach 95% Review Materials prepared by DLR Group for meeting: •Final Cost Estimates •95% Report Goal of Meeting: •City gives final approval to finish report Meeting Participants: •DLR Group •City of Hermosa Beach Study Executive Committee •Stakeholders designated by City of Hermosa Beach Additional Meetings @ Hermosa Beach or conferencing calls as required to support the City 16 DLR Group [3.2.3 PROJECT UNDERSTANDING + APPROACH TO SCOPE OF WORK] CITY OF HERMOSA BEACH COMMUNITY THEATER NEEDS ASSESSMENT Summary of Deliverables Roles + Responsibilities for City Staff With our study team, we will complete each task, as stipulated in the Request for Proposal. We do not anticipate the City needing to perform additional tasks or functions beyond the seven task listed in 2.5. We work collaboratively with our clients to establish the final deliverables. You will know what types of images, data, and narratives will resonate with your stakeholder and satisfy the needs of the City. However, based on our understanding of the study and our extensive experience, we propose the following table of contents for a final report. Section 1 Executive Summary + Project Team Section 2 Use + Market Study Analysis + Recommendations Section 3 Existing Conditions Drawings + Narratives + Images, including seismic analysis Section 4 Option 1: Major Renovation Approach + Drawings + Design Narratives Section 5 Option 2: Conservative Renovation Approach + Drawings + Design Narratives Section 6 Cost Estimates for both Options Appendix 1 Presentation Archive Appendix 2 Meeting Notes Appendix 3 Miscellaneous Back-up Data We will build the report throughout the project. We will start with a framework template and insert and revise content as we progress through the study. We recommend establishing a drop box where the study team and the City can have access to the latest version of the draft report and any other supporting information. Please note that we will provide the final report in formats as required by the city, in hard copy and digital formats, as necessary. 3.2.43.2.4 Project Management Plan 17 DLR Group [3.2.4 PROJECT MANAGEMENT PLAN] CITY OF HERMOSA BEACH COMMUNITY THEATER NEEDS ASSESSMENT 3.2.4 | Project Management Plan 18 DLR Group [3.2.4 PROJECT MANAGEMENT PLAN] CITY OF HERMOSA BEACH COMMUNITY THEATER NEEDS ASSESSMENT QUALITY CONTROL PROCESS PROJECT KICK OFF Meeting with Design Team and QC Coordinator to determine: Clear Project Scope Schedule and Budget Project Delivery Method Assignment of Responsibilities PROJECT PHASE COST ESTIMATE Project Manager submits drawings to cost estimator. QC PEER REVIEW QC Team reviews drawings and specifications for: Design completeness relative to phase Coordination within and among disciplines COMMENTS QC Team reviews issues comments to Project Manager COST + SCOPE RECONCILIATION Projects proceed to next phase when: All corrections are completed Budget and estimate are in agreement CORRECTIONS Project Manager and/or Design Team incorporate comments into drawings and specifications Communications Approach DLR Group has assembled a talented team of architects, engineers, and specialists who will deliver a concise and clear study for the City. In order to keep the communications also concise and clear, we recommend that Mike Rudolph of our team be the day-to-day contact for the study. Mike has significant experience working on theaters for municipalities and projects with multiple stakeholders. His organized and methodical approach to study management will serve the City of Hermosa Beach well. We recommend the City establish a select executive committee for the study. This group will shepherd the study and represent the City and the stakeholders, as well as make timely and informed decisions to allow the project to maintain momentum. We also recommend that this executive group appoint a City point of contact to engage with Mike Rudolph on the day-to-day basis. Aside from probable day-to-day contact, we recommend a regular cadence of on-site meetings in Hermosa Beach. These major on-site meetings will occur every four weeks, commencing in mid-September and concluding in mid-December. In addition to these major on-site meetings, we also recommend progress web-based calls in between each major on-site meeting. These meetings allow the study team to review progress with the City and garner feedback, as well as preview materials and agendas for the following meeting. DLR Group utilizes Zoom for our video calls, providing the study team and the City will a reliable and stable conferencing system. Please note the meetings and calls recommend across the top of the graphic schedule included with this proposal. Quality Assurance/Quality Control Approach The quality processes implemented by DLR Group are in place to manage uncertainty and to ensure the production and delivery of quality Documents. We believe in both Quality Assurance and Quality Control (QA/QC). Quality Assurance is planned and systematic activities implemented in a system so that quality requirements are fulfilled. Quality Control is the observation and application of techniques and activities to fulfill requirements for quality. Our QA/QC process is an on-going systematic approach conducted by the projects teams and 3rd party reviewers during each project phase. Utilizing a set of proprietary checklists, the QA/QC reviewer’s goal is to minimize document deficiencies and maximize coordination between disciplines. We do this by evaluating design functionality, looking at technical conformance, reviewing detail constructability, and reviewing consultant coordination. 3.2.5 Experience + Qualifications 3.2.5 19 DLR Group [3.2.5 EXPERIENCE + QUALIFICATIONS] CITY OF HERMOSA BEACH COMMUNITY THEATER NEEDS ASSESSMENT Ranked #1 for Cultural Design in 2019 by BD World Architecture, DLR Group provides you with more than five decades of experience planning, programming, and designing performing arts centers for communities like the City of Hermosa Beach. As a firm, we are committed to projects in the public interest. We understand that behind each performance or event is the interwoven backdrop of complex issues and an arduous process—a process involving collaboration, investment, and creativity. Included in our submission are a number of projects addressing the needs of this project and reflecting our expertise: •Understanding of community theater needs •Experience providing pre-design studies, including needs assessments Summary of Relevant Projects •Working with city municipalities and other stakeholders •Seating capacities of approximately 500 seats •Existing early 20th century structures •ADA upgrades •Theatrical systems •Seismic structural experience, including California •Experience with proposed sub-consultants 3.2.5 | Experience + Qualifications 20 DLR Group [3.2.5 EXPERIENCE + QUALIFICATIONS] CITY OF HERMOSA BEACH COMMUNITY THEATER NEEDS ASSESSMENT Columbia Theatre Paducah, KY I Paducah Renaissance Alliance Converting a historic theater to a three-screen cinema venue provided concepts for the renovation of the building. The project will to conform to the Secretary of the Interior’s Standards for Rehabilitation with the goal of receiving federal and state Historic Rehabilitation Tax Credits as well as New Market Tax Credits and a variety of state and federal grants. The City of Paducah retained DLR Group to study the needs and feasibility of returning the unique 1926 Adamesque and Skouras-style Columbia Theatre to operation after being shuttered since 1987. The adaptive reuse concept is driven by the programmatic decision to focus on film rather than live theater as the primary use for the Columbia Theatre. Understanding that the need for live theater is being more than adequately met at other venues in the area, it was determined that the Columbia would focus on the under-served portions of entertainment in the area, including movies, comedy, music, various lecture series and special events. DLR Group’s programmatic approach reflects the mechanical, electrical, structural, and theatrical responses to those programmatic needs. The major proposed intervention is a conversion from a two-screen to a three-screen venue with a “twinned” balcony. The addition of a third screen to the upper balcony will provide the flexibility needed to compete in the current movie marketplace. Multiple planning options were presented to accomplish those goals. The final program set a path for the theater’s future primary tenant, Maiden Alley Cinema, to occupy and manage the space. DLR Group examined the existing conditions of the theater, interviewed stakeholders and end users, and Completion date: 12.2013 (Study); 07.2017 (Design Development) Construction cost: $7,350,000 estimate Size: 17,300 SF DLR Group provided architecture, MEP and structural engineering, theater technical and audiovisual design services. Relevance to the City of Hermosa Beach •Needs assessment/feasibility study of early 20th century theater •Repurposing of facility to meet under-served local/regional entertainment areas •Upgrade to MEP and Technology systems •Design considers seismic issues •Stakeholder engagement •Historic and new market tax credits 21 DLR Group [3.2.5 EXPERIENCE + QUALIFICATIONS] CITY OF HERMOSA BEACH COMMUNITY THEATER NEEDS ASSESSMENT Miramar Theatre + Bowling Alley San Clemente, CA I Owner: City of San Clemente Historic Structures Report Located in San Clemente, California just off the Pacific Coastal Highway within a historic district overlooking the ocean, the Miramar Theatre opened as the San Clemente Theatre in 1938. Constructed in Spanish Colonial Revival style, the building features a distinctive 44-foot square entry tower. The Miramar Theatre is included in the City’s Designated Historic Structures List and is eligible for listing in the National Register of Historic Places. The San Clemente Bowling Center occupies the western portion of the Miramar Theatre site. Constructed in 1946 and also built in the Spanish Colonial Revival style, the building has stood vacant since 1992. The Miramar Theatre and Bowling Alley Historic Structures Report examines both of these significant historic buildings that have begun to deteriorate from decades of neglect. Completion date: 12.2012 (Study) Construction cost: N/A DLR Group provided architecture, historic preservation, and planning services. Existing DLR Group was retained by the City of San Clemente in 2012 to survey the current condition of the structures and make recommendations for their rehabilitation and potential adaptive reuse of the buildings. The project is an important first step in laying the ground work for creating a cultural & community amenity in a unique southern California town that has been long known for its strong surfing culture. Relevance to the City of Hermosa Beach •Study options for potential adaptive reuse •Early 20th century structure •Located in California •Design considers seismic issues •Fundraising support 22 DLR Group [3.2.5 EXPERIENCE + QUALIFICATIONS] CITY OF HERMOSA BEACH COMMUNITY THEATER NEEDS ASSESSMENT Paramount and State Theatres Austin, TX I Owner: Austin Theatre Alliance Renovation of two adjacent historic theaters at the heart of downtown Austin. production; and appurtenant stage spaces – changing rooms, green room and production offices – as well as classrooms for the theater’s education program. Set in Austin’s downtown center, the Paramount and the State Theaters sit side-by-side offering a wide range of plays, concerts, and films. The Paramount Theatre, which opened in 1915, is a renovated historic vaudeville house and the grande dame of the city’s theater and music scene. The 1930s-era State Theater is a stout but largely forgotten depression-era movie house that had been haphazardly renovated to allow some live performances. Responding to the need to improve and connect these two historic theaters, DLR Group’s design for the Paramount surgically restores an already beautiful space, enhancing audience comfort and handicapped access; while design for the State re-imagines the theater as an equal partner and contemporary counterpoint to the Paramount. The State features an industrial aesthetic unified by a highly articulated and adaptable shell that provides a framework for technologically innovative branding and display. Renovation of the 20,000 SF, 450-seat State Theatre completely guts and rebuilds the interior – from lobbies and bars, restrooms, and the auditorium, while maintaining the restored exterior façade/shell. The project includes all new seating in retractable sections and movable stage platforms to maximize flexibility in performances; updated technical aspects – control, rigging, and lighting; new infrastructure to host television Completion date: 2019 (targeted) Construction cost: $15 million (estimated) Size: 36,000 SF (Paramount) 20,000 SF (State) DLR Group provided architecture, MEP and structural engineering, theatrical, audiovisual, and acoustical design services. Relevance to the City of Hermosa Beach •Renovation of early 20th century theaters •450-seat State Theatre •Flexible seating/stage platforms to accommodate a variety of performance options •Upgrade to MEP and Theatrical/Technology systems •New infrastructure to support back-of-house spaces •Addresses accessibility issues •Focus on Structural 23 DLR Group [3.2.5 EXPERIENCE + QUALIFICATIONS] CITY OF HERMOSA BEACH COMMUNITY THEATER NEEDS ASSESSMENT The Fox Fullerton project involves a complex of three buildings in downtown Fullerton, California. The historic Fox Fullerton Theatre was completed in 1925 as a vaudeville and silent movie house by prominent local businessman C. Stanley Chapman. Originally designed by Raymond M. Kennedy of Meyer and Holler, the Italian Renaissance-inspired Fox was the show place of Orange County. After a 62 year run, the Fox Fullerton closed and was abandoned in 1987. It then became a city landmark in 1990, survived a drive to demolish it in the late 1990’s and was listed on the National Register of Historic Places in 2006. DLR Group was first engaged by the Fullerton Historic Theatre Foundation in 2005 to develop a master plan to restore the entire complex to its original splendor and to design an addition for the Theatre to help bring it up to today’s performance venue standards. Funding obstacles slowed the restoration process, but with the help of the City of Fullerton’s Redevelopment Agency, the project has now been funded to allow seismic upgrades throughout all three buildings, exterior restoration of all three buildings and the restoration of the Tea Room and Firestone Building so they can be put back into service as leasable spaces to generate revenue so the theatre restoration can proceed in the future. Fox Fullerton Theatre Fullerton, CA I Owner: City of Fullerton and Fullerton Historic Theatre Foundation Master plan/renovation of historic early 20th century theater Completion date: 2012 Construction cost: $6 million Size: 33,064 SF DLR Group provided architecture, historic preservation, and MEP engineering services. Historic Photo Relevance to the City of Hermosa Beach •Master plan/renovation of early 20th century theater •Located in California •Design considers seismic issues 24 DLR Group [3.2.5 EXPERIENCE + QUALIFICATIONS] CITY OF HERMOSA BEACH COMMUNITY THEATER NEEDS ASSESSMENT The Magical Theatre Company is a not-for-profit, professional resident and touring company for young audiences providing educational and entertainment programming to Northeast Ohio since its founding in 1972. The Company’s takes residence in the historic, 1919 Park Theatre. DLR Group’s renovation of the Park Theatre refreshes the theater to enhance the patron and performer experience. The project included updating the lobby, dressing rooms, and green room; new ADA-compliant restrooms, seats, carpet, wall coverings, and ceiling panels; installation of a catwalk, movable line sets above the stage, and laundry facilities; and upgrades to electric and plumbing systems, theater rigging, and lighting. Magical Theatre Company Barberton, OH I Magical Theatre Company Renovation of the historic 1919 Park Theater Completion date: 2015 Construction cost: $2 million DLR Group provided architecture, historic preservation, MEP engineering, and theater technical services. Relevance to the City of Hermosa Beach •Renovation of early 20th century theater •500-seat theater •Children’s programming •Refresh of interior finishes •Upgrade to MEP and Theatrical/Technology systems •No fly space •Update of lobby and support spaces •Addresses ADA accessibility issues 25 DLR Group [3.2.5 EXPERIENCE + QUALIFICATIONS] CITY OF HERMOSA BEACH COMMUNITY THEATER NEEDS ASSESSMENT Sacramento Community Center Theater Sacramento, CA I City of Sacramento New image, increased accessibility, superior performance systems transform this 1970s venue Completion: In Design - 06.2021 completion expected Construction cost: $59,740,000 (estimated) Size: 126,309 SF (total); 55,659 SF (renovation); 27,961 SF (new) Green building standard: LEED Silver equivalency DLR Group is providing architecture, interiors, graphic design, mechanical, electrical, plumbing, theatrical, acoustics, audiovisual, lighting and low voltage design. Opened in 1974 and without a major renovation since, the Sacramento Community Center Theater is a professional performing arts center has aging infrastructure and needs a comprehensive modernization to meet the escalating requirements of contemporary performance. DLR Group’s design opens the building to the surrounding urban fabric and brings Sacramento’s rich culture of trees into the building. Contrasting with the opaque concrete of the exterior, a material palette of transparency and lightness creates a welcoming presence at the pedestrian level. Two new lobbies flank the building, with a formal, light- filled glass lobby at the south and a covered outdoor room to the north. A lacy scrim providing dappled light reminiscent of the light through a tree canopy surrounds the formal lobby and extends to the north as a canopy. Major renovations to the audience chamber transform an acoustically poor and visually confusing interior into an acoustically superior performance space. The project scope called for improvements throughout the entire existing 98,000 SF building and the addition of 25,000 SF of needed program in the heart of Sacramento’s downtown core. The work includes a complete exterior renovation; new mechanical, plumbing, electrical, and theatrical systems; and substantial updates to the interior finishes throughout the building. Providing an accessible venue to all patrons and performers is the primary goal of the project, which entails significant modification to the external and internal circulation. The primary accessibility effort is the removal of the entire audience chamber floor and the provision of new seating and aisle ways throughout. The existing theater’s acoustics represents a compromise to accommodate a wide range of performances; an electro-acoustic enhancement system will provide a tunable and acoustically superior audience chamber to meet all the needs of the resident companies. Relevance to the City of Hermosa Beach •Renovation of existing theater •Located in California •Updates to interior finishes •Upgrade to MEP and Theatrical/Technology systems •Design considers seismic issues •Update/addition of lobbies and support spaces •Addresses ADA accessibility issues 26 DLR Group [3.2.5 EXPERIENCE + QUALIFICATIONS] CITY OF HERMOSA BEACH COMMUNITY THEATER NEEDS ASSESSMENT Spotlights again illuminate the long-dark Balboa Theatre bordering the Gaslamp Quarter Historic District of San Diego, California. An 18-year effort returned the vaudeville- era theater and movie house to its original 1924 splendor while transforming it into a modern performing arts center. Listed on the National Register of Historic Places, the 1,339-seat venue is the most architecturally significant and ornate of San Diego’s surviving theaters. DLR Group’s design restores a piece of San Diego’s history and adapts the space to accommodate diverse performance programs—from music, theater, and dance to community, corporate, and convention gatherings. Completed in several phases, the project encompassed the restoration of the exterior rotunda, lobbies, and the entire audience chamber and balcony. New mechanical, electrical, and performance systems such as rigging, lighting, and audio were installed. An orchestra pit lift, orchestra side shell panels, and full variable acoustics were added. The lobby, box office, loading area, and public amenities were improved and expanded. In the audience chamber and balcony, new seating was provided, the decorative ceiling and walls were restored, and the Grand Drape was re- created. The structure was reinforced for seismic stability and the blade sign and marquee were recreated. Completion date: 01.2008 Construction cost: $18,238,423 Size: 44,350 SF DLR Group provided integrated architecture, interior design, MEP engineering, theater technical, and lighting design services for this project. Relevance to the City of Hermosa Beach •Renovation of existing early 20th century theater •Located in California •Upgrade to MEP and Theatrical/Technology systems •Design considers seismic issues •O’Connor Construction Management provided cost estimating for the project Balboa Theatre San Diego, CA I Owner: Civic San Diego (formerly CCDC) Complex, multi-year restoration revives a long-dark Vaudeville house 27 DLR Group [3.2.5 EXPERIENCE + QUALIFICATIONS] CITY OF HERMOSA BEACH COMMUNITY THEATER NEEDS ASSESSMENT The Tony Award-winning Cleveland Play House, the nation’s first professional regional theater, and Cleveland State University were both in need of new theater facilities. At the same time, the historic Allen Theatre, originally built in 1921 as a 3,080-seat movie palace, was only marginally used. DLR Group’s transformative renovation/adaptive reuse and expansion of the Allen Theatre provides a new home for both the Cleveland Play House and Cleveland State University’s Theatre Department. The project supports modern professional and academic theater programs, while maintaining the theater’s historic features; and generates long-term economic benefits for the organizations, as well as for a central, urban district. The transformation created three new theaters within the 81,000 SF existing historic theater and a 44,000 SF addition. An intimate and contemporary 512-seat Main Stage proscenium theater with enhanced acoustical elements was designed within the volume of the existing Allen Theatre. The project also included an addition inserted between the Allen Theatre and the Ohio Theatre housing the 300-seat Outcalt Second Stage, a transformational space capable of in-the-round, three- quarter thrust, runway, or endstage configurations; and the 150-seat Helen Rosenfeld Lewis Bialosky Lab Theatre, a traditional black box. Completion date: 01.2012 | ongoing projects Construction cost: $26,400,000 Size: 81,500 SF renovation; 44,000 SF addition Green building standard: LEED NC certification pending DLR Group provided master planning, architecture, interior design, MEP and structural engineering, LEED/sustainable design, theater technical, historic preservation, audiovisual, lighting design, and IT/ Telecommunications design services. Allen Theatre Complex Cleveland, OH I Playhouse Square, Cleveland Play House, Cleveland State Univ. Three new venues in renovation and infill new construction within historic theater district Relevance to the City of Hermosa Beach •Renovation of early 20th century theater •Transformed to 512-seat theater main stage theater •Refresh of interiors •Upgrade to MEP and Theatrical/Technology systems •Update of lobby and support spaces •Addresses ADA accessibility issues 28 DLR Group [3.2.5 EXPERIENCE + QUALIFICATIONS] CITY OF HERMOSA BEACH COMMUNITY THEATER NEEDS ASSESSMENT Originally built in 1913 as an 840-seat, single-screen movie house, the Apollo Theatre is listed on the National Register of Historic Places as part of the Oberlin Historic Downtown District. Oberlin College purchased the property in an effort to keep the historic venue alive as a first-run movie house, while providing new space for the College’s Cinema Studies Program and for community events and performances. DLR Group’s design preserves the local landmark’s architectural uniqueness, while providing contemporary function and amenities. Honoring the venue’s status as one of the oldest existing cinemas to consistently maintain original function, the project restores and reconstructs historic details throughout. The multi-phased renovation encompassed 20,547 SF. Phase 1 focused on meeting building code and ADA requirements, adding digital projection and sound, and expanding the lobby (reducing auditorium seating to 500). Phase 2 added a multi-media center for the College’s Cinema Studies Program, including a new suite of classrooms, labs, and offices. The suite comprises: a post production lab, multi-purpose studio, video editing room, flatwork animation room, two recording isolation booths, a sound booth, and new projection rooms for both the existing main auditorium and a new smaller, 60-seat film screening room located in former retail space on the first Apollo Theatre / Cinema Studies Dept. Oberlin, OH I Owner: Oberlin College State-of-the art digital cinema projection and production facilities within historic theater floor. The historic main auditorium was also upgraded with new seating and finishes, 35 mm film and 3-D cinema projection, and THX 5.2 surround sound capabilities. Audiovisual signal can be transmitted across the campus single-mode fiber system to other performance venues. Utilizing Preservation Tax Incentives and New Market Credits, the renovation was subject to review and approval of the Ohio Preservation Office and the National Park Service. The project targeted LEED Silver certification. Completion date: 10.2009 (Phase 1); 09.2012 (Phase 2) Construction cost: $945,000 (Phase 1); $4,651,713 (Phase 2) Size: 20,547 SF DLR Group provided architecture, interior design, MEP and structural engineering, audiovisual, acoustics, security, information transport/ telecommunications, historic tax credit documentation, and LEED coordination services. Relevance to the City of Hermosa Beach •Renovation of early 20th century theater •500-seat theater •Upgrade to MEP and Theatrical/Technology systems •Update of lobby and support spaces •Addresses ADA accessibility issues •Tax incentives 29 DLR Group [3.2.5 EXPERIENCE + QUALIFICATIONS] CITY OF HERMOSA BEACH COMMUNITY THEATER NEEDS ASSESSMENT References 80 percent of DLR Group’s work comes from repeat clients, attesting to our commitment to design excellence and client service. Rochelle Mucha Chair and Founder Roswell Arts Fund rochellemucha@att.net | 770.367.1779 Roswell Performing Arts Center Study Working with the City, the Arts Fund, a market analyst, and a range of stakeholders and business leaders, DLR Group created a written program of usage that captures the requirements for a new cultural performance venue. Kevin Moore Managing Director Cleveland Play House kmoore@clevelandplayhouse.com | 216.795.7000 x213 Ongoing projects at Allen Theatre Complex DLR Group has worked with Cleveland Play House continuously on projects at Allen Theatre Complex beginning the Theatre’s original renovation/adaptive reuse (81,000 SF) and expansion (44,000 SF) of a historic theater creating a 512-seat proscenium main stage theater, a 300-seat transformational space, and a 150-seat black box. Jim Ritts CEO/Executive Director Austin Theatre Alliance jritts@austintheatre.org | 512.692.0522 Paramount and State Theatres Renovation of two adjacent historic theaters: the 1915, 36,000 SF, 1,200-seat Paramount Theatre and the 1930s-era, 20,000 SF, 450-seat State Theatre. 30 DLR Group [3.2.5 EXPERIENCE + QUALIFICATIONS] CITY OF HERMOSA BEACH COMMUNITY THEATER NEEDS ASSESSMENT Assignment of Key Personnel Key personnel identified in this proposal will remain with the project during the term of the agreement. Key Personnel Role Availability (as percentage) DLR Group Paul Siemborski, AIA Principal in Charge/Lead Designer/Project Manager 20% Mike Rudolph, AIA Project Architect 50% Christina Kruise Business Planning + Fundraising Specialist 50% Matt Jennings, AIA Historic Preservation Architect 15% Kascey Haslanger Theater + Specialized Technology Designer 15% Duane Palin, PE Lead Mechanical Engineer 15% Radames Cocco, PE, LEED AP Lead Electrical Engineer 15% Nasir Navidpour, PE, SE Lead Structural Engineer 20% O’Connor Construction Management John Mauk, LCPE, CCP, LEED AP Cost Estimator 10% DLR Group is a full-service architectural, engineering, and technology design firm. Our firm regularly manages the design and implementation of cultural and performing arts projects ranging from < $1,000,000 to more than $75,000,000 in construction costs. Our firm has recently completed several large cultural and performing arts projects, including Tampa Theatre Renovation and University of Nevada Reno Fine Arts Complex, leaving out team with excellent capacity to services this contract. 31 DLR Group [3.2.5 EXPERIENCE + QUALIFICATIONS] CITY OF HERMOSA BEACH COMMUNITY THEATER NEEDS ASSESSMENT Professional Highlights Education M.Arch, The University of Texas at Arlington B.S. in Architecture, The Ohio State University Registration & Licensing Registered Architect in OH, AZ, KY, MI, NC, NY, NCARB Professional Affiliations Cleveland Play House, Board Member League of Historic American Theatres, Former Board Member Select Project Experience Miramar Theatre Feasibility Report + Historic Structures Report; San Clemente, CA Paramount and State Theatres; Austin, TX Columbia Theatre Feasibility Study; Paducah, KY Roswell Performing Arts Center Study; Roswell, GA Colonial Fox Theatre; Pittsburg, KS Coronado Theatre; Rockford, IL Karamu House Theatre Renovation; Cleveland, OH Paramount and State Theatres; Austin, TX Playhouse Square; Cleveland, OH Idea CenterTM (LEED CI Silver) Roxian Theatre; McKees Rocks, PA Tampa Theatre; Tampa, FL Tennessee Theatre; Knoxville, TN Broadway Theatre District Master Plan; Los Angeles, CA Los Angeles Theatre; Los Angeles, CA Saban Theatre; Beverly Hills, CA Principal in Charge / Project Manager / Lead Designer “I’ve witnessed how a well- designed project can bring people together in new ways and can revitalize the local economy.” Paul Siemborski AIA, Principal, DLR Group About Paul Paul is an experienced designer with more than 30 years of experience delivering successful designs for over 100 theaters from large-scale, multi-phased projects to small-scale restorations. He plays a vital role in building and maintaining relationships, assessing client needs, and planning and design and is strongly committed to serving clients by listening to their needs and by understanding their aspirations. Paul has successfully led teams of design professionals and consultants from project inception to project completion. He works closely with project leadership and key stakeholders to determine project goals, budget, design intent, and relevant long-term impact of the facility. His is versed in organizing and leading consultants strategic to the project goals, including financial and market analysts. 50+ historic theater projects and counting 38+ years experience in successful delivery of performing arts projects Passionate Advocate for saving America’s historic theaters 32 DLR Group [3.2.5 EXPERIENCE + QUALIFICATIONS] CITY OF HERMOSA BEACH COMMUNITY THEATER NEEDS ASSESSMENT Professional Highlights Select Project Experience Sacramento Community Center Theater (LEED-NC Silver anticipated); Sacramento, CA Murphy Arts District; El Dorado, AR Rialto Theater McWilliams Art Gallery Allan Hancock College; Santa Maria, CA Fine Arts Complex Biery-Witt Center; Mt. Crested Butte, CO University of Mary Hardin-Baylor; Belton, TX Sue & Frank Mayborn Performing Arts Center University of Nevada - Reno; Reno, NV University Arts Building Washburn University; Topeka, KS Recital Hall, Rehearsal, and Art Gallery Addition Barbara Antonsen Memorial Park Amphitheater; Sedona, AZ Custer-Nugent Amphitheater and Festival Area; Columbus, IN Heard Museum; Phoenix, AZ Grand Gallery Renovation Project Architect “When we address the true needs of the client, we are able to deliver projects that create a unique sense of place.” Michael Rudolph AIA, Senior Associate, DLR Group About Michael Michael Rudolph has experience leading projects throughout all phases of design and project development from design development to contract documents and code review, through construction administration. His experience spans a variety of project types and sizes. Primarily focused on performing arts, he is also experienced in restaurants, healthcare, office and warehouse improvements. Michael enjoys working in a collaborative environment shaped by shared goals and open dialogue. He believes the practice thrives through the firm’s integrated design model where problem solving is approached in a holistic manner across all disciplines. Collaborative leader facilitating shared goals and open dialogue. 18+ years experience with focus on performing and cultural arts. Deep understanding of performing and cultural arts design. Education Bachelor of Architecture, University of Arizona Registration & Licensing Registered Architect in AZ Recognition Alpha Rho Chi Medal, 2002 33 DLR Group [3.2.5 EXPERIENCE + QUALIFICATIONS] CITY OF HERMOSA BEACH COMMUNITY THEATER NEEDS ASSESSMENT Professional Highlights Education Erasmus Mundus Masters in International Performance Research, University of Warwick, U.K./University of the Arts Belgrade, RS; B.A. Urban Studies and Theatre Arts, University of Pittsburgh Volunteer Experience Researcher at #Get Organized BK Prospect Park Volunteer Corps Select Project Experience Renovation Feasibility Study for the Ohio Theatre; Madison, IN* Renovation of the Chateau Theatre, Planning; Rochester, MN* Renovation of the Center Theatre, Feasibility Study; Monroe, NC* Fitchburg Theater Renovation Study; Fitchburg, MA* Worked with DLR Group Needs Assessment for the Seminole Theater; Homestead, FL* City-Wide Arts + Culture Plan; New Bedford, MA* New Downtown Facility Needs Assessment; Westminster, CO* National Theatre Market Study; Washington, D.C.* Ho-Chunk Heritage Center Feasibility Study; Madison, WI* Needs assessment for a heritage center for the Ho-Chunk Nation, including research on repatriation, collections storage, and curation. Goddard Center for the Arts Expansion Feasibility Center; Ardmore, OK* Assessed potential expansion; recommendations on gallery & art center renovations. MART125, Media Arts Facilities Feasibility Study; New York, NY* Comprehensive research on the market, arts and cultural facilities, and organizations in Upper Manhattan, including the Hispanic Society of America. *experience gained at other firms Business Planning + Fundraising Specialist “Working as part of an integrated design team means taking a holistic approach that exposes the whole picture and gets to the root of the question at hand.” Christina Kruise DLR Group About Christina Christina has a broad range of feasibility and planning expertise for the development and renovation of arts and cultural facilities and districts. Her extensive background in market analysis, quantitative and qualitative data collection and analysis, small group facilitation, and public engagement enables her to set up clients for success by providing them with sound recommendations. Working with the integrated design team, Christina provides insight that helps deliver well-conceived projects. Her approach incorporates a commitment to environmental and operational sustainability and stewardship. Extensive feasibility + planning expertise 12 years of experience in the arts Understands importance of listening to + engaging clients + stakeholders 34 DLR Group [3.2.5 EXPERIENCE + QUALIFICATIONS] CITY OF HERMOSA BEACH COMMUNITY THEATER NEEDS ASSESSMENT Professional Highlights Education BFA, Theatre Design & Technical Production, magna cum laude, Viterbo University Registration & Licensing Professional Engineer: CA, AZ, CO, NV, TX, WY; NCEES Kascey Haslanger Senior Associate, DLR Group About Kascey Kascey’s experience includes specialized theatrical design for educational facilities, performing arts centers, athletic arenas, hospitality venues, houses of worship, outdoor festivals, and television studios. She remains active as a theater professional to stay abreast of the newest theater practices and equipment. She has worked in many theaters as a lighting technician, console programmer, moving lighting programmer, audio technician, and stage manager. She has worked on the research and development team for the Eos/Ion lighting control console line from Electronic Theatre Controls where she was the lead software test technician for the initial Ion product release. As a former Electronic Theater Controls authorized field service technician, she is proficient in several different control consoles. In previous employment, she was an installer for theatrical lighting and rigging systems. Select Experience Sacramento Community Center Theater (LEED-NC Silver anticipated); CA Columbia Theatre Renovation Study; Paducah, KY Murphy Arts District; El Dorado, AK Lyric Theatre Renovation; Birmingham, AL Avalon Theatre Expansion and Renovation; Grand Junction, CO Carolina Theater Renovation; Charlotte, NC Chesterfield Center for the Arts; Chester, VA Starlight Bowl Renovation; Burbank, CA Theater + Specialized Technology Designer Professional Highlights Education M.S.-Environmental Planning, Urban Design emphasis, Arizona State Univ.; B.Arch-Preservation, Iowa State Univ. Registration & Licensing Registered Architect: AZ, DC Matthew E. Jennings AIA, Associate, DLR Group About Matthew Matt has a special interest in preserving the heritage of our cities and towns. He has worked on a variety of local and national projects where his responsibilities have ranged from archival research to grass roots fundraising to design and project management. As one of the firm’s preservation specialists, he is a key member of the preservation and historic tax credit team. His dedication in protecting the integrity of the existing historic fabric provides a valuable asset to any project. Matt is an Architectural Fellow for the National Trust for Historic Preservation, and has performed architectural consulting to the National Trust on a number of projects. Matt oversees and coordinates all historic preservation issues throughout the design and construction process. Select Experience Historic Balboa Theatre Renovation; San Diego, CA Columbia Theatre Concept Study; Paducah, KY Miramar Theatre Feasibility Report + Historic Structures Report; San Clemente, CA Paramount and State Theatres; Austin, TX Fox Fullerton Theatre; Fullerton, CA Bob Hope Patriotic Hall (LEED NC Gold); Los Angeles, CA Murphy Arts District; El Dorado, AK Million Dollar Theatre Concept Study; Los Angeles, CA Historic Preservation Architect 35 DLR Group [3.2.5 EXPERIENCE + QUALIFICATIONS] CITY OF HERMOSA BEACH COMMUNITY THEATER NEEDS ASSESSMENT Professional Highlights Education Bachelor of Science - Aerospace Engineering, Arizona State University Registration & Licensing Professional Engineer: CA, AZ, CO, KY, MO, OK, TX, WY Duane Palin PE, Principal, DLR Group About Duane Duane has extensive experience designing engineered systems for a variety of unique building types, including cultural+performing arts and education. He frequently manages complex projects serving as the lead mechanical engineer. His technical mechanical engineering design experience encompasses campus-wide energy management systems; chilled and heating water central plant design; constant and variable pumping systems; constant and variable volume air distribution systems; computer room systems; laboratory exhaust systems and controls; and plumbing and fire protection systems. Select Experience Sacramento Community Center Theater (LEED-NC Silver anticipated); CA Columbia Theatre Feasibility Study; Paducah, KY Balboa Theatre; San Diego, CA Lone Tree Arts Center (LEED-NC); Lone Tree, CO Murphy Arts District; El Dorado, AR Fox Fullerton Theatre; Fullerton, CA Avalon Theatre; Grand Junction, CO Lyric Theatre and Office Building; Birmingham, AL Capitol Theatre Restoration; Flint, MI Biery-Witt Center; Mt. Crested Butte, CO Bob Hope Patriotic Hall (LEED-NC Gold); Los Angeles, CA Lead Mechanical Engineer Professional Highlights Education Bachelor of Science - Electrical Engineering, Arizona State University Registration & Licensing Professional Engineer: CA, AZ, CO, NV, TX, WY; NCEES Radames Cocco PE, LEED AP, Principal, DLR Group About Radames With more than 19 years of electrical design experience, Radames has worked extensively in both the new construction and renovation arenas. Together with DLR Group’s team of designers and technicians, he has developed design solutions for projects in a broad range of market sectors, including Cultural+Performing Arts, Healthcare, Workplace, Education, and Light Industrial. Radames is passionate about collaborating with architects, owners, managers, and contractors, as well as designing electrical power systems suited to clients’ current and future needs. He looks forward to a future that includes true high-performance buildings and sites that minimizing negative impact on the environment. Select Experience Sacramento Community Center Theater (LEED-NC Silver anticipated); CA Paramount & State Theatre Renovation; Austin, TX Columbia Theatre Feasibility Study; Paducah, KY Fox Fullerton Theatre; Fullerton, CA Lyceum Theatre Renovation; San Diego, CA Lyric Theater Renovation; Birmingham, AL Murphy Arts District; El Dorado, AR Avalon Theater; Grand Junction, CO Lone Tree Arts Center; Lone Tree, CO Bob Hope Patriotic Hall (LEED-NC Gold); Los Angeles, CA Tampa Theatre; Tampa, FL Wallace Theatre; Levelland, TX Lead Electrical Engineer 36 DLR Group [3.2.5 EXPERIENCE + QUALIFICATIONS] CITY OF HERMOSA BEACH COMMUNITY THEATER NEEDS ASSESSMENT Professional Highlights Education Master of Structural Engineering, University of Ottawa Registration & Licensing Professional Civil Engineer: CA Professional Structural Engineer: CA, TX Nasir Navidpour PE, SE, Senior Associate, DLR Group About Nasir With more than 20 years of experience, Nasir has broad experience in new construction, the integration of new works with existing structures, and the adaptive reuse and reconstruction of existing buildings. He has extensive experience working in California and has deep understanding of seismic issues in the state. Select Experience Allan Hancock College; Santa Maria, CA Fine Arts Complex LACCD - Los Angeles Southwest College; Los Angeles, CA Student Union Programming and Project Criteria Ocean View School District; Huntington Beach, CA Marine View Middle School Modernization Irvine Unified School District; Irvine, CA Eastshore Elementary School Expansion Compton Unified School District; Compton, CA Compton High School Lead Structural Engineer Professional Highlights Education B.S. Construction Management, Cal Poly, San Luis Obispo Registration & Licensing Certified Cost Professional AACE Lifetime Certified Professional Estimator ASPE Construction Control Professional NACA LEED Accredited Professional USGBC John Mauk LCPE, CCP, LEED AP, Regional Estimating Manager, OCMI About John J ohn Mauk has more than 30 years of cost engineering experience. He is a Vice President and supervises O’Connor’s Project Estimators and their subordinates to ensure the highest quality of each project. His experience includes on-site field supervision, contract administration, change order analysis, preparing budgets, cost estimating, and claims analysis and negotiation. With regard to estimating, John has provided estimates at all levels of design, from conceptual through construction documents. John’s project experience includes every type of building and infrastructure project such as municipal projects, office buildings, commercial projects, schools, universities, hospitals, operations and maintenance centers, hotels, and utilities. Select Experience Murphy Arts District (in association with DLR Group) City of Los Angeles: Vision Theater City of Los Angeles: Wattstar Theater Enean Theater Renovation Festival of Arts Grounds Renovation LA Harbor College: Theater, Drama, SpeecH Livingston Court Theatre Old Town Temecula Community Theater Orange Coast College: Theater Arts/Music Complex Orpheum Theater Cost Estimator 3.2.6 Required Forms 3.2.6 37 DLR Group [3.2.6 REQUIRED FORMS] CITY OF HERMOSA BEACH COMMUNITY THEATER NEEDS ASSESSMENT No. 1 - June 27, 2019 Mandatory Pre-Proposal Sign-In Sheet- June 20, 2019 Memorandum - Responses for Request for Information - July 11, 2019 3.2.6 | Required Forms 38 DLR Group [3.2.6 REQUIRED FORMS] CITY OF HERMOSA BEACH COMMUNITY THEATER NEEDS ASSESSMENT 39 DLR Group [3.2.6 REQUIRED FORMS] CITY OF HERMOSA BEACH COMMUNITY THEATER NEEDS ASSESSMENT Paul E. Westlake, Jr., FAIA Paul E. Westlake, Jr., FAIA Vice President 700 S. Flower Street, 22nd Floor, Los Angeles, CA 90017 40 DLR Group [3.2.6 REQUIRED FORMS] CITY OF HERMOSA BEACH COMMUNITY THEATER NEEDS ASSESSMENT 41 DLR Group [3.2.6 REQUIRED FORMS] CITY OF HERMOSA BEACH COMMUNITY THEATER NEEDS ASSESSMENT 42 DLR Group [3.2.6 REQUIRED FORMS] CITY OF HERMOSA BEACH COMMUNITY THEATER NEEDS ASSESSMENT 43 DLR Group [3.2.6 REQUIRED FORMS] CITY OF HERMOSA BEACH COMMUNITY THEATER NEEDS ASSESSMENT 44 DLR Group [3.2.6 REQUIRED FORMS] CITY OF HERMOSA BEACH COMMUNITY THEATER NEEDS ASSESSMENT 45 DLR Group [3.2.6 REQUIRED FORMS] CITY OF HERMOSA BEACH COMMUNITY THEATER NEEDS ASSESSMENT 700 South Flower Street 22nd Floor Los Angeles, CA 90017 213/800-9400 listen.DESIGN.deliver Los Angeles and locations worldwide 700 South Flower Street, 22nd Floor Los Angeles, CA 90017 August 28, 2019 Lisa Nichols Senior Recreation Supervisor The City of Hermosa Beach, Community Resources Department 710 Pier Avenue Hermosa Beach, CA90254 Re: City of Hermosa Beach Community Theater Needs Assessment RFP 19-06: Community Engagement Detail Dear Lisa: It was a pleasure to meet you in Hermosa Beach. Per your recent request, please find below additional detail on DLR Group’s proposed community engagement efforts for the City of Hermosa Beach Community Theater Needs Assessment. As stated in our interview, we feel that community engagement is most successful when a plan and approach is developed in consultation with the client. Given that, the following is provided as a rough and flexible outline of the work we could provide to the City of Hermosa Beach. The comments and questions from your recent email are outlined in blue below, followed by our response. Which meetings/activities would you find community engagement to be helpful/necessary in? I know you have outlined meetings in your response, so if you could further elaborate who would be attending each, and which ones the community would need to be engaged in, that would be helpful. In DLR Group’s response to the RFP, we have indicated engagement by a ‘City of Hermosa Beach Study Executive Committee’ and/or ‘Stakeholders designated by the City of Hermosa Beach’ in four places: • Project Kick-off + Community/Stakeholder Engagement (pg.14) • Review Observations, Assessments and Review Initial Planning Approaches (pg. 15) • Review of Refined Approaches (pg. 15) • 95% Review (pg. 15) From our perspective, the Executive Committee is a core group of project and community stakeholders who will be able to provide insight and feedback throughout the study process. This group is not the client but is working on behalf of the client to represent the community-at-large. In short, they are a sounding board that we can run recommendations by before sharing in a larger public setting. This group can vary in size, but typically includes four to 10 people. Once conclusions and recommendations have been run by the Executive Committee, findings would then be shared with the general public in an open house or town hall setting or at a Commission/City Council meeting. While the DLR Group team would ultimately work with the client to arrive at a final engagement plan, we would envision something like the below. August 28, 2019 Page 2 Executive Committee Community-at-Large Project Kick-off + Community/Stakeholder Engagement: This group should be comprised of individuals with a major stake in the project or a strong pulse on the community-at-large. DLR Group would share findings with this team for feedback before taking them out to the broader public. The kick-off period would begin with a 60 to 90-minute meeting with this group in order to share the study process and collect initial thoughts, concerns, and ideas. Project Kick-off + Community/Stakeholder Engagement: Confidential one-on-one and group meetings with key stakeholders, including, but not limited to, government leaders, leaders of arts- based and community nonprofits, educators, economic development officials, tourism staff, religious and minority community leaders, and so on. These meetings would take place over two to three days and may be supplemented with an interactive open house (or two) that is advertised to the community at large. Review Observations, Assessments and Review Initial Planning: The Executive Committee would be asked to review initial findings with DLR Group and provide feedback either via phone call or in Hermosa Beach prior to sharing findings with the broader community. Review Observations, Assessments and Review Initial Planning: An open house or town hall event where initial concepts are shared with the broader public and feedback is collected. This may also take place in a Commission or City Council meeting, if preferred by the client. Review of Refined Approaches: Meeting with the Executive Committee in Hermosa Beach (Meeting #3). Review of Refined Approaches: No action required unless desired by client. 95% Review: The Executive Committee would be asked to review findings with DLR Group either via phone call or in Hermosa Beach prior to sharing findings with the broader community. 95% Review: An open house or town hall event during which the results of the study are shared with the broader public and feedback is collected. This may also take place in a Commission or City Council meeting, if preferred by the client. Use of survey, if applicable, and types of survey. For a project like this, there are two opportunities for surveys. The first, is a general community survey designed to gather feedback from Hermosa Beach residents on the Community Theater, including its current features, amenities, uses, programs, and hopes for its future. This survey could be shared through various City of Hermosa Beach channels, by local media or marketing partners, or through other partner organizations. The second survey opportunity is a user survey. This survey would be distributed by the City of Hermosa Beach, perhaps with assistance from other community partners, to potential users of the Community Theater, including local and regional arts and community nonprofits, presenters, meeting and event planners, business leaders, and tourism officials. The goal of this survey would be to quantify user demand for an improved Community Theater and collect information on the features and amenities that would make it most ideal to potential users. The City of Hermosa Beach could choose to pursue one or both surveys or none. In some instances, the need to conduct a survey isn’t realized until after the initial round of one-on-one interviews and group meetings has been completed. How many presentations to Commission(s) or City Council the proposal includes. I understand that may be hard at this time, but these presentations would also encourage community engagement, so if you could include what you think would your team would see to be most beneficial, that would be helpful as well. We would envision one to two public presentations to Commissions or City Council: one following the initial findings of the study (Meeting #2 in the proposal) and one at the 95% Review. This would be determined in consultation with the client. August 28, 2019 Page 3 In addition, should the client like, select Commission or City Council representatives could be invited to join Progress Calls in an unofficial capacity in order to be kept abreast of the project and findings. In closing, thank you so much for considering us for this exciting project. We look forward to returning to Hermosa Beach soon. Sincerely, DLR Group | Westlake Reed Leskosky Christina Kruise Business Operations & Fundraising Specialist INIT: CMK cc: Paul Siemborski Anat Grant listen.DESIGN.deliver 700 South Flower Street 22nd Floor Los Angeles, CA 90017 213/800-9400 07.22.2019PROPOSAL – Cost Proposal Community Theater Needs Assessment City of Hermosa Beach | RFP#19-06 July 22, 2019 Lisa Nichols Recreation Coordinator City of Hermosa Beach 710 Pier Avenue Hermosa Beach, California 90254 RE: City of Hermosa Beach – Community Theater Needs Assessment | RFP#19-06 | 3.2.7 Cost Proposal Dear Lisa, Per directions in 3.2.7 of the Request for Proposal, please note the following: • Attached to this cover letter is a comprehensive spreadsheet illustrating proposed hours and fees per each task and per each team member. We have allocated lump sum fees for our structural engineering, as well as our proposed cost estimator. • We have allocated $5,000 for reimbursable expenses, including travel, equipment, and printing/materials. • The proposed billable rates will be maintained through the duration of the study. If you have any questions regarding our fee proposal, please do not hesitate to reach out to me at psiemborski@dlrgroup.com or 216-623-7881 (direct) or 602-692-0444 (mobile). Sincerely, Paul Siemborski, AIA Principal 700 South Flower Street, 22nd Floor Los Angeles, CA 90017 Los Angeles and locations worldwide Paul E. Westlake, Jr., FAIA Vice President/Authorized Signatory DLR Group, inc. 01 DLR Group [3.2.7 COST PROPOSAL] CITY OF HERMOSA BEACH COMMUNITY THEATER NEEDS ASSESSMENT 3.2.7 | Cost Proposal 700 South Flower Street 22nd Floor Los Angeles, CA 90017 213/800-9400 listen.DESIGN.deliver CONTRACT FOR PROFESSIONAL SERVICES TO PROVIDE A NEEDS ASSESSMENT OF THE COMMUNITY THEATER FACILITY BETWEEN THE CITY OF HERMOSA BEACH AND DLR GROUP This AGREEMENT is entered into this ________ day of October 2019, by and between the CITY OF HERMOSA BEACH, a general law city a municipal corporation (“CITY”) and DLR GROUP (“CONSULTANT”). R E C I T A L S A. The City desires to obtain the services of a reputable firm to perform and prepare a needs assessment of the Community Theater facility that wi ll include an evaluation of the current structural and functional condition of the facility; its amenities; equipment; and limitations. Additionally, the needs assessment shall include a review of the facility’s current users as well as market trends for similar theaters in the surrounding area. The final report shall provide an analysis and conceptual cost estimate of two options: a major renovation of the facility that would transform it into a regional performing arts center; and a conservative renovation that would maintain the community-focus of the facility. B. The City does not have the personnel able and/or available to perform the services required under this agreement and therefore, the City desires to contract for consulting services to accomplish this work. C. The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement. D. The City desires to contract with the Consultant to perform the services as described in Exhibit A of this Agreement. NOW, THEREFORE, based on the foregoing recitals, the City and the Consultant agree as follows: CONSIDERATION AND COMPENSATION As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, attached as EXHIBIT A. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement. As additional consideration, CITY agrees to pay CONSULTANT a fixed fee of $79,295, for CONSULTANT’s services, unless otherwise specified by written amendment to this Agreement. No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee. CONSULTANT shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous month. CITY shall pay CONSULTANT all uncontested amounts set forth in CONSULTANT’s invoice within 30 days after it is received. SCOPE OF SERVICES. CONSULTANT will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Exhibit A and incorporated herein by this reference. Except as herein otherwise expressly specified to be furnished by CITY, CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period. Payment will be made within 30 days following receipt of invoice for progress payments. TIME OF PERFORMANCE. The services of the CONTRACTOR are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by the CITY. FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT represents that CONSULTANT has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. KEY PERSONNEL. CONSULTANT’s key person assigned to perform work under this Agreement is Paul Siemborski. CONSULTANT shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City. TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on May 31, 2020, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number. PERMITS AND LICENSES. CONTRACTOR will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement. TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing. CONSULTANT may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date. In the event of such termination, the CONTRACTOR shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONSULTANT shall, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. INDEMNIFICATION. CONSULTANT shall indemnify, defend with counsel approved by CITY, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, and cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONSULTANT's performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT, regardless of CITY’S passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the CITY. Should CITY in its sole discretion find CONSULTANT’S legal counsel unacceptable, then CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation. The CONSULTANT shall promptly pay any final judgment rendered against the CITY (and its officers, officials, employees and volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services. CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only. AUDIT OF RECORDS. CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONSULTANT further agrees to maintain such records for a period of three (3) years following final payment under this Agreement. CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement. CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONSULTANT will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures shall result in immediate termination of this Agreement. INSURANCE REQUIREMENTS. A. The CONSULTANT, at the CONSULTANT’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies: 1. Workers Compensation Insurance as required by law. The Consultant shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONTRACTOR for City. 2. General Liability Coverage. The CONSULTANT shall maintain commercial general liability insurance in an amount of not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. 3. Automobile Liability Coverage. The CONSULTANT shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONSULTANT arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence. 4. Professional Liability Coverage. The CONSULTANT shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONSULTANT’S operations under this Agreement, whether such operations be by the CONSULTANT or by its employees, subcontractors, or subconsultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-per- occurrence basis. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect. B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and shall be endorsed as follows. CONSULTANT also agrees to require all contractors, and subcontractors to do likewise. 1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.” 2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy. 3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company. 4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents. 5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers. 6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY. C. CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against Contractor arising out of the work performed under this agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY. D. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions. E. The CONSULTANT shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement. F. Failure on the part of the CONSULTANT to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above. G. The commercial general and automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant’s behalf upon the Consultant’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach. USE OF OTHER CONSULTANTS. CONSULTANT must obtain CITY’s prior written approval to use any sub-consultants while performing any portion of this Agreement. Such approval must include approval of the proposed consultant and the terms of compensation. FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONSULTANT of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONSULTANT for anything done, furnished or relating to the CONSULTANT’S work or services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONSULTANT, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the Consultant, its employees, sub-consultants and agents. CORRECTIONS. In addition to the above indemnification obligations, the CONSULTANT shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONSULTANT. In addition to all other available remedies, the City may deduct the cost of such correction from any retention amount held by the City or may withhold payment otherwise owed CONSULTANT under this Agreement up to the amount of the cost of correction. NON-APPROPRIATION OF FUNDS. Payments to be made to CONSULTANT by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONSULTANT’S services beyond the current fiscal year, the Agreement shall cover payment for CONSULTANT’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows: CITY CONSULTANT City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 ATTN: Kelly Orta DLR Group 700 S. Flower Street, 22nd Floor Los Angeles, CA 90017 ATTN: Paul Siemborski Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section. A. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability. B. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement. C. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County. D. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. E. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party. F. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’s city manager, or designee, may execute any such amendment on behalf of CITY. ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature. FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other. TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided. ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency. OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own all documents and other work product of the Consultant, except the Consultant’s notes and workpapers, which pertain to the work performed under this Agreement. The City shall have the sole right to use such materials in its discretion and without further compensation to the Consultant, but any re-use of such documents by the City on any other project without prior written consent of the Consultant shall be at the sole risk of the City. DISCLOSURE REQUIRED. (City and Consultant initials required at one of the following paragraphs) By their respective initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is a “consultant” for the purposes of the California Political Reform Act because Consultant’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18701(a)(2) or otherwise serves in a staff capacity for which disclosure would otherwise be required were Consultant employed by the City. Consultant hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the City’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to consultant commencing services hereunder, the City’s Manager shall prepare and deliver to consultant a memorandum detailing the extent of Consultant’s disclosure obligations in accordance with the City’s Conflict of Interest Code. By their initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is not a “consultant” for the purpose of the California Political Reform Act because Consultant’s duties and responsibilities are not within the scope of the definition of consultant in Fair Political Practice Commission Regulation 18701(a)(2)(A) and is otherwise not serving in staff capacity in accordance with the City’s Conflict of Interest Code. City Initials ______ Consultant Initials ______ IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written. CITY OF HERMOSA BEACH DLR GROUP MAYOR By: TITLE ATTEST: Elaine Doerfling, City Clerk Taxpayer ID No. APPROVED AS TO FORM: Michael Jenkins , City Attorney EXHIBIT A SCOPE OF SERVICES The development of the Community Theater needs assessment should consist of the following components or steps to provide a comprehensive report. The proposer’s Scope of Work, Budget, and Schedule should incorporate these items as well as any community engagement efforts that are expected to occur. The City is looking for creativity from proposers to provide an approach that will result in the efficient and effective development or provision of services. The City is therefore open to proposers identifying a different organization of tasks, or recommending the addition or removal of tasks, so long as the project objectives are met, and the rationale for additions or removal are clearly articulated. 1. Information Gathering a. Meet with Community Resources staff and other City personnel to: 1) Establish the parameters of the RFP and obtain a clear understanding of its goals and objectives; 2) Review earlier reports; existing drawings and facility specs; and other facility-related information specific to the Community Theater; 3) Review the current facility calendar that includes the various types of performances the City currently accommodates; 4) Understand current rental processes; policies and procedures; and any existing partnerships or relationships with users; 5) Understand the relationship between the Community Theatre and its attachment to the Community Center and how that affects Community Theater bookings; and 6) Understand limitations and restrictions of the facility including deed restrictions and historically significant designation. b. Meet with current facility users to understand their needs, difficulties and facility improvement recommendations. c. Review the current infrastructure of the facility including analysis of audience comfort; accessibility; acoustic properties; theater equipment; and patron and performer amenities. 2. Theater Equipment Analysis a. Analyze current inventory of equipment including their condition, useful life expectancy, and usage practices to determine what should be updated or replaced for future programming. This will include but not limited to: 1) Stage drapery; 2) Overhead stage rigging; 3) Stage lighting fixtures; 4) Dimming and control systems; 5) Sound, video, and communication systems; and 6) Audience seating. 3. General Facility Assessment a. Provide an existing facility assessment of the architectural (including ADA), structural, mechanical, electrical, acoustical, and audio-visual component; b. Create two conceptual plans for future renovations with a menu of measures to be implemented and an accurate cost model for two scenarios: 1) A major renovation of the facility that would transform it into a regional performing arts center; and 2) A conservative renovation maintaining the community-focus of the facility. 3) Provide visualizations of both scenarios including new structural drawings. 4. Market Analysis a. An analysis of market trends for similar theaters in the surrounding area; and b. Recommendations for program, equipment or infrastructure improvements based on the market trends. 5. Community Engagement a. Hermosa Beach has a highly engaged community and anticipates that the following community engagement efforts will be necessary in the successful development of the Community Theater needs assessment. 1) Meeting with current users of the Community Theater to understand their needs, difficulties and facility improvement recommendations. 2) Outreach and community engagement through surveys, public meetings, stakeholder meetings and other methods to gather community input. WORK SCHEDULE/TIMELINE The study is anticipated to take three months to complete following the steps outlined in the “Project Management Plan” included in the consultant’s proposal . The project start date will be at a date and time agreed upon by the Consultant and the City. Memorandum Community Resources Department ● 710 Pier Avenue ● Hermosa Beach, CA ● 90254 ● 310.318.0280 To: From: Date: RE: Hermosa Beach Mayor and City Council Kelly Orta, Community Resources Manager October 21, 2019 SUPPLEMENTAL information for Item 6(A): Award of Contract to the DLR Group for the Completion of the Community Theatre Needs Assessment and Approve the Appropriation of $49,295 to CIP Study 693 to Provide Additional Funds to Complete the Needs Assessment Following the posting of the agenda, the DLR Group requested minor revisions to be made to the Professional Services Agreement (PSA), currently attached to the Staff Report as Attachment 5. Although these changes do not alter the terms of the agreement, staff wanted to provide the Council an updated agreement as part of its deliberations. Included with this memo is a redline version of the updated PSA as well as the clean, non-marked version. 1 CONTRACT FOR PROFESSIONAL SERVICES TO PROVIDE A NEEDS ASSESSMENT OF THE COMMUNITY THEATER FACILITY BETWEEN THE CITY OF HERMOSA BEACH AND DLR GROUP, INC., A CALIFORNIA CORPORATION This AGREEMENT is entered into this ________ day of October 2019, by and between the CITY OF HERMOSA BEACH, a general law city a municipal corporation (“CITY”) and DLR GROUP, Inc., a California Corporation (“CONSULTANT”). R E C I T A L S A. The City desires to obtain the services of a reputable firm to perform and prepare a needs assessment of the Community Theater facility that will include an evaluation of the current structural and functional condition of the facility; its amenities; equipment; and limitations. Additionally, the needs assessment shall include a review of the facility’s current users as well as market trends for similar theaters in the surrounding area. The final report shall provide an analysis and conceptual cost estimate of two options: a major renovation of the facility that would transform it into a regional performing arts center; and a conservative renovation that would maintain the community-focus of the facility. B. The City does not have the personnel able and/or available to perform the services required under this agreement and therefore, the City desires to contract for consulting services to accomplish this work. C. The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement. D. The City desires to contract with the Consultant to perform the services as described in Exhibit A of this Agreement. NOW, THEREFORE, based on the foregoing recitals, the City and the Consultant agree as follows: CONSIDERATION AND COMPENSATION As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, attached as EXHIBIT A. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement. As additional consideration, CITY agrees to pay CONSULTANT a fixed fee of $79,295, for CONSULTANT’s services, unless otherwise specified by written amendment to this Agreement. 2 No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee. CONSULTANT shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous month. CITY shall pay CONSULTANT all uncontested amounts set forth in CONSULTANT’s invoice within 30 days after it is received. SCOPE OF SERVICES. CONSULTANT will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Exhibit A and incorporated herein by this reference. Except as herein otherwise expressly specified to be furnished by CITY, CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period. Payment will be made within 30 days following receipt of invoice for progress payments. TIME OF PERFORMANCE. The services of the CONTRACTOR are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by the CITY. FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT represents that CONSULTANT has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. KEY PERSONNEL. CONSULTANT’s key person assigned to perform work under this Agreement is Paul SiemborskiChristina Kruise. CONSULTANT shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City. TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on May 31, 2020, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum 3 and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number. PERMITS AND LICENSES. CONTRACTOR will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement. TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing. CONSULTANT may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date. In the event of such termination, the CONTRACTOR shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONSULTANT shall, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. INDEMNIFICATION. CONSULTANT shall indemnify, defend with counsel approved by CITY, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, and cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) o f every nature arising out of or in connection with CONSULTANT's performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT, regardless of CITY’S passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the CITY. Should CITY in its sole discretion find CONSULTANT’S legal counsel unacceptable, then CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation. The CONSULTANT shall promptly pay any final judgment rendered against the CITY (and its officers, officials, employees and volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and 4 obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services. CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only. AUDIT OF RECORDS. CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONSULTANT further agrees to maintain such records for a period of three (3) years following final payment under this Agreement. CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement. CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONSULTANT will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures shall result in immediate termination of this Agreement. INSURANCE REQUIREMENTS. A. The CONSULTANT, at the CONSULTANT’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies: 1. Workers Compensation Insurance as required by law. The Consultant shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of 5 subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONTRACTOR for City. 2. General Liability Coverage. The CONSULTANT shall maintain commercial general liability insurance in an amount of not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. 3. Automobile Liability Coverage. The CONSULTANT shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONSULTANT arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence. 4. Professional Liability Coverage. The CONSULTANT shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONSULTANT’S operations under this Agreement, whether such operations be by the CONSULTANT or by its employees, subcontractors, or subconsultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-per- occurrence basis. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect. B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and, except for professional liability, shall be endorsed as follows. CONSULTANT also agrees to require all contractors, and subcontractors to do likewise. 1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.” 2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy. 6 3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company. 4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents. 5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers. 6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY. C. CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against Contractor arising out of the work performed under this agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY. D. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions. E. The CONSULTANT shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement. F. Failure on the part of the CONSULTANT to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above. G. The commercial general and automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant’s behalf upon the Consultant’s failure or refusal to do so in order to secure defense and indemnification as an additi onal insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach. USE OF OTHER CONSULTANTS. CONSULTANT must obtain CITY’s prior written approval to use any sub-consultants while performing any portion of this Agreement. Such approval must include approval of the proposed consultant and the terms of compensation. 7 FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONSULTANT of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONSULTANT for anything done, furnished or relating to the CONSULTANT’S work or services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONSULTANT, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the Consultant, its employees, sub-consultants and agents. CORRECTIONS. In addition to the above indemnification obligations, the CONSULTANT shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONSULTANT. In addition to all other available remedies, the City may deduct the cost of such correction from any retention amount held by the City or may withhold payment otherwise owed CONSULTANT under this Agreement up to the amount of the cost of correction. NON-APPROPRIATION OF FUNDS. Payments to be made to CONSULTANT by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONSULTANT’S services beyond the current fiscal year, the Agreement shall cover payment for CONSULTANT’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows: CITY CONSULTANT City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 ATTN: Kelly Orta DLR Group, Inc. 700 S. Flower Street, 22nd Floor Los Angeles, CA 90017 ATTN: Paul SiemborskiChristina Kruise Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via 8 electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section. A. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability. B. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement. C. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County. D. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. E. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party. F. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’s city manager, or designee, may execute any such amendment on behalf of CITY. ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature. FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other. 9 TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided. ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency. OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own all documents and other work product of the Consultant, except the Consultant’s notes and workpapers, which pertain to the work performed under this Agreement. The City shall have the sole right to use such materials in its discretion and without further compensation to the Consultant, but any re-use of such documents by the City on any other project without prior written consent of the Consultant shall be at the sole risk of the City. DISCLOSURE REQUIRED. (City and Consultant initials required at one of the following paragraphs) By their respective initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is a “consultant” for the purposes of the California Political Reform Act because Consultant’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18701(a)(2) or otherwise serves in a staff capacity for which disclosure would otherwise be required were Consultant employed by the City. Consultant hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the City’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to consultant commencing services hereunder, the City’s Manager shall prepare and deliver to consultant a memorandum detailing the extent of Consultant’s disclosure obligations in accordance with the City’s Conflict of Interest Code. By their initials next to this paragraph, City and Consul tant hereby acknowledge that Consultant is not a “consultant” for the purpose of the California Political Reform Act because Consultant’s duties and responsibilities are not within the scope of the definition 10 of consultant in Fair Political Practice Commission Regulation 18701(a)(2)(A) and is otherwise not serving in staff capacity in accordance with the City’s Conflict of Interest Code. City Initials ______ Consultant Initials ______ IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written. CITY OF HERMOSA BEACH DLR GROUP, INC. MAYOR By: TITLE ATTEST: Elaine Doerfling, City Clerk Taxpayer ID No. APPROVED AS TO FORM: Michael Jenkins , City Attorney 11 EXHIBIT A SCOPE OF SERVICES The development of the Community Theater needs assessment should consist of the following components or steps to provide a comprehensive report. The proposer’s Scope of Work, Budget, and Schedule should incorporate these items as well as any community engagement efforts that are expected to occur. The City is looking for creativity from proposers to provide an approach that will result in the efficient and effective development or provision of services. The City is therefore open to proposers identifying a different organization of tasks, or recommending the addition or removal of tasks, so long as the project objectives are met, and the rationale for additions or removal are clearly articulated. 1. Information Gathering a. Meet with Community Resources staff and other City personnel to: 1) Establish the parameters of the RFP and obtain a clear understanding of its goals and objectives; 2) Review earlier reports; existing drawings and facility specs; and other facility-related information specific to the Community Theater; 3) Review the current facility calendar that includes the various types of performances the City currently accommodates; 4) Understand current rental processes; policies and procedures; and any existing partnerships or relationships with users; 5) Understand the relationship between the Community Theatre and its attachment to the Community Center and how that affects Community Theater bookings; and 6) Understand limitations and restrictions of the facility including deed restrictions and historically significant designation. b. Meet with current facility users to understand their needs, difficulties and facility improvement recommendations. c. Review the current infrastructure of the facility including analysis of audience comfort; accessibility; acoustic properties; theater equipment; and patron and performer amenities. 2. Theater Equipment Analysis a. Analyze current inventory of equipment including their condition, useful life expectancy, and usage practices to determine what should be updated or replaced for future programming. This will include but not limited to: 1) Stage drapery; 2) Overhead stage rigging; 3) Stage lighting fixtures; 4) Dimming and control systems; 5) Sound, video, and communication systems; and 6) Audience seating. 12 3. General Facility Assessment a. Provide an existing facility assessment of the architectural (including ADA), structural, mechanical, electrical, acoustical, and audio-visual component; b. Create two conceptual plans for future renovations with a menu of measures to be implemented and an accurate cost model for two scenarios: 1) A major renovation of the facility that would transform it into a regional performing arts center; and 2) A conservative renovation maintaining the community-focus of the facility. 3) Provide visualizations of both scenarios including new structuralrelevant conceptual drawings. 4. Market Analysis a. An analysis of market trends for similar theaters in the surrounding area; and b. Recommendations for program, equipment or infrastructure improvements based on the market trends. 5. Community Engagement a. Hermosa Beach has a highly engaged community and anticipates that the following community engagement efforts will be necessary in the successful development of the Community Theater needs assessment. 1) Meeting with current users of the Community Theater to understand their needs, difficulties and facility improvement recommendations. 2) Outreach and community engagement through surveys, public meetings, stakeholder meetings and other methods to gather community input. WORK SCHEDULE/TIMELINE The study is anticipated to take three months to complete following the steps outlined in the “Project Management Plan” included in the consultant’s proposal . The project start date will be at a date and time agreed upon by the Consultant and the City. 1 CONTRACT FOR PROFESSIONAL SERVICES TO PROVIDE A NEEDS ASSESSMENT OF THE COMMUNITY THEATER FACILITY BETWEEN THE CITY OF HERMOSA BEACH AND DLR GROUP, INC., A CALIFORNIA CORPORATION This AGREEMENT is entered into this ________ day of October 2019, by and between the CITY OF HERMOSA BEACH, a general law city a municipal corporation (“CITY”) and DLR GROUP, Inc., a California Corporation (“CONSULTANT”). R E C I T A L S A. The City desires to obtain the services of a reputable firm to perform and prepare a needs assessment of the Community Theater facility that will include an evaluation of the current structural and functional condition of the facility; its amenities; equipment; and limitations. Additionally, the needs assessment shall include a review of the facility’s current users as well as market trends for similar theaters in the surrounding area. The final report shall provide an analysis and conceptual cost estimate of two options: a major renovation of the facility that would transform it into a regional performing arts center; and a conservative renovation that would maintain the community-focus of the facility. B. The City does not have the personnel able and/or available to perform the services required under this agreement and therefore, the City desires to contract for consulting services to accomplish this work. C. The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement. D. The City desires to contract with the Consultant to perform the services as described in Exhibit A of this Agreement. NOW, THEREFORE, based on the foregoing recitals, the City and the Consultant agree as follows: CONSIDERATION AND COMPENSATION As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, attached as EXHIBIT A. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement. As additional consideration, CITY agrees to pay CONSULTANT a fixed fee of $79,295, for CONSULTANT’s services, unless otherwise specified by written amendment to this Agreement. 2 No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee. CONSULTANT shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous month. CITY shall pay CONSULTANT all uncontested amounts set forth in CONSULTANT’s invoice within 30 days after it is received. SCOPE OF SERVICES. CONSULTANT will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Exhibit A and incorporated herein by this reference. Except as herein otherwise expressly specified to be furnished by CITY, CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period. Payment will be made within 30 days following receipt of invoice for progress payments. TIME OF PERFORMANCE. The services of the CONTRACTOR are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by the CITY. FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT represents that CONSULTANT has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. KEY PERSONNEL. CONSULTANT’s key person assigned to perform work under this Agreement is Christina Kruise. CONSULTANT shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City. TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on May 31, 2020, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties. 3 CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number. PERMITS AND LICENSES. CONTRACTOR will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement. TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing. CONSULTANT may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date. In the event of such termination, the CONTRACTOR shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONSULTANT shall, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. INDEMNIFICATION. CONSULTANT shall indemnify, defend with counsel approved by CITY, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, and cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) o f every nature arising out of or in connection with CONSULTANT's performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT, regardless of CITY’S passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the CITY. Should CITY in its sole discretion find CONSULTANT’S legal counsel unacceptable, then CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation. The CONSULTANT shall promptly pay any final judgment rendered against the CITY (and its officers, officials, employees and volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. 4 The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services. CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only. AUDIT OF RECORDS. CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONSULTANT further agrees to maintain such records for a period of three (3) years following final payment under this Agreement. CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement. CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONSULTANT will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures shall result in immediate termination of this Agreement. INSURANCE REQUIREMENTS. A. The CONSULTANT, at the CONSULTANT’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies: 1. Workers Compensation Insurance as required by law. The Consultant shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all 5 Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONTRACTOR for City. 2. General Liability Coverage. The CONSULTANT shall maintain commercial general liability insurance in an amount of not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. 3. Automobile Liability Coverage. The CONSULTANT shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONSULTANT arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence. 4. Professional Liability Coverage. The CONSULTANT shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONSULTANT’S operations under this Agreement, whether such operations be by the CONSULTANT or by its employees, subcontractors, or subconsultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-per- occurrence basis. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect. B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and, except for professional liability, shall be endorsed as follows. CONSULTANT also agrees to require all contractors, and subcontractors to do likewise. 1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.” 2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy. 6 3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company. 4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents. 5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers. 6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY. C. CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against Contractor arising out of the work performed under this agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY. D. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions. E. The CONSULTANT shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement. F. Failure on the part of the CONSULTANT to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above. G. The commercial general and automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant’s behalf upon the Consultant’s failure or refusal to do so in order to secure defense and indemnification as an additi onal insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach. USE OF OTHER CONSULTANTS. CONSULTANT must obtain CITY’s prior written approval to use any sub-consultants while performing any portion of this Agreement. Such approval must include approval of the proposed consultant and the terms of compensation. 7 FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONSULTANT of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONSULTANT for anything done, furnished or relating to the CONSULTANT’S work or services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONSULTANT, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the Consultant, its employees, sub-consultants and agents. CORRECTIONS. In addition to the above indemnification obligations, the CONSULTANT shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONSULTANT. In addition to all other available remedies, the City may deduct the cost of such correction from any retention amount held by the City or may withhold payment otherwise owed CONSULTANT under this Agreement up to the amount of the cost of correction. NON-APPROPRIATION OF FUNDS. Payments to be made to CONSULTANT by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONSULTANT’S services beyond the current fiscal year, the Agreement shall cover payment for CONSULTANT’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows: CITY CONSULTANT City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 ATTN: Kelly Orta DLR Group, Inc. 700 S. Flower Street, 22nd Floor Los Angeles, CA 90017 ATTN: Christina Kruise Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via 8 electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section. A. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability. B. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement. C. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County. D. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. E. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party. F. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’s city manager, or designee, may execute any such amendment on behalf of CITY. ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature. FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other. 9 TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided. ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency. OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own all documents and other work product of the Consultant, except the Consultant’s notes and workpapers, which pertain to the work performed under this Agreement. The City shall have the sole right to use such materials in its discretion and without further compensation to the Consultant, but any re-use of such documents by the City on any other project without prior written consent of the Consultant shall be at the sole risk of the City. DISCLOSURE REQUIRED. (City and Consultant initials required at one of the following paragraphs) By their initials next to this paragraph, City and Consul tant hereby acknowledge that Consultant is not a “consultant” for the purpose of the California Political Reform Act because Consultant’s duties and responsibilities are not within the scope of the definition of consultant in Fair Political Practice Commission Regulation 18701(a)(2)(A) and is otherwise not serving in staff capacity in accordance with the City’s Conflict of Interest Code. City Initials ______ Consultant Initials ______ [SIGNATURES ON THE FOLLOWING PAGE] 10 IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written. CITY OF HERMOSA BEACH DLR GROUP, INC. MAYOR By: TITLE ATTEST: Elaine Doerfling, City Clerk Taxpayer ID No. APPROVED AS TO FORM: Michael Jenkins , City Attorney 11 EXHIBIT A SCOPE OF SERVICES The development of the Community Theater needs assessment should consist of the following components or steps to provide a comprehensive report. The proposer’s Scope of Work, Budget, and Schedule should incorporate these items as well as any community engagement efforts that are expected to occur. The City is looking for creativity from proposers to provide an approach that will result in the efficient and effective development or provision of services. The City is therefore open to proposers identifying a different organization of tasks, or recommending the addition or removal of tasks, so long as the project objectives are met, and the rationale for additions or removal are clearly articulated. 1. Information Gathering a. Meet with Community Resources staff and other City personnel to: 1) Establish the parameters of the RFP and obtain a clear understanding of its goals and objectives; 2) Review earlier reports; existing drawings and facility specs; and other facility-related information specific to the Community Theater; 3) Review the current facility calendar that includes the various types of performances the City currently accommodates; 4) Understand current rental processes; policies and procedures; and any existing partnerships or relationships with users; 5) Understand the relationship between the Community Theatre and its attachment to the Community Center and how that affects Community Theater bookings; and 6) Understand limitations and restrictions of the facility including deed restrictions and historically significant designation. b. Meet with current facility users to understand their needs, difficulties and facility improvement recommendations. c. Review the current infrastructure of the facility including analysis of audience comfort; accessibility; acoustic properties; theater equipment; and patron and performer amenities. 2. Theater Equipment Analysis a. Analyze current inventory of equipment including their condition, useful life expectancy, and usage practices to determine what should be updated or replaced for future programming. This will include but not limited to: 1) Stage drapery; 2) Overhead stage rigging; 3) Stage lighting fixtures; 4) Dimming and control systems; 5) Sound, video, and communication systems; and 6) Audience seating. 12 3. General Facility Assessment a. Provide an existing facility assessment of the architectural (including ADA), structural, mechanical, electrical, acoustical, and audio-visual component; b. Create two conceptual plans for future renovations with a menu of measures to be implemented and an accurate cost model for two scenarios: 1) A major renovation of the facility that would transform it into a regional performing arts center; and 2) A conservative renovation maintaining the community-focus of the facility. 3) Provide visualizations of both scenarios including relevant conceptual drawings. 4. Market Analysis a. An analysis of market trends for similar theaters in the surrounding area; and b. Recommendations for program, equipment or infrastructure improvements based on the market trends. 5. Community Engagement a. Hermosa Beach has a highly engaged community and anticipates that the following community engagement efforts will be necessary in the successful development of the Community Theater needs assessment. 1) Meeting with current users of the Community Theater to understand their needs, difficulties and facility improvement recommendations. 2) Outreach and community engagement through surveys, public meetings, stakeholder meetings and other methods to gather community input. WORK SCHEDULE/TIMELINE The study is anticipated to take three months to complete following the steps outlined in the “Project Management Plan” included in the consultant’s proposal . The project start date will be at a date and time agreed upon by the Consultant and the City. 10/22/19 AGENDA, ITEM 6a - AWARD OF CONTRACT TO THE DLR GROUP FOR THE COMPLETION OF THE COMMUNITY THEATRE NEEDS ASSESMENT SUPPLEMENTAL LETTER SUBMITTEDY BY CORT CASADY TO THE CITY CLERK ON 10/22/19 AT 6:40 P.M. City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 19-0692 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 22, 2019 CONSIDERATION OF A HOLIDAY FREE PARKING PROGRAM (Assistant to the City Manager Nico De Anda-Scaia) Recommended Action: Staff recommends that the City Council discuss and provide direction on alternatives for a holiday free parking program on citywide commercial zone silver-post meters1. Background: The City Council has for a number of years provided up to three hours of free parking at silver-post meters to encourage shopping in the commercial areas during the holiday season.This program has traditionally been offered for a two-week period from December 11th to December 25th.However,in recent years the City Council has extended the program to three weeks in 2017 (Dec.4th-25th),and four weeks in 2018 (Nov.27th-Dec.25th)in part to more closely reflect similar efforts being implemented in neighboring cities.In 2018,the City of Redondo Beach offered a three-week program on single-space meters in the Riviera Village area,and Manhattan Beach offered a four-week program on citywide meters.Both cities have yet to determine their parking program dates for the 2019 holiday season. The City of Hermosa Beach has 445 silver-post meters (as shown in Attachment 1)located as follows: ·Bounded by the City border-Herondo Street on the south,Manhattan Avenue on the east,The Strand on the west, 27th Street on the north ·Pier Avenue-bounded by Hermosa Avenue on the west, Pacific Coast Highway on the east ·Lot D-rear of the Underground Bar ·Lot F-behind the Beach Market ·Lot G-the ten spaces on the City-owned lot on the north side of 4th Street,east of Pacific Coast Highway __________________________ 1 Does not include the parking structure or downtown public parking lots A and B. Standard, fulltime rates will still apply at these locations and at all non-bagged yellow-post (residential zone) meters. City of Hermosa Beach Printed on 10/17/2019Page 1 of 6 powered by Legistar™ Staff Report REPORT 19-0692 Enforcement of silver-post meters runs from 10 a.m.to 2 a.m.,seven days a week.The silver-post meters also have either a two-or three-hour-time limit to allow for turnover of vehicles.The two-or three-hour-time limit would not be affected by a holiday parking program,as free or discounted parking would be offered in accordance with existing posted meter time limits.Vehicles exceeding the posted times or found in violation of other standard regulations would be cited as normal. Red festive meter covers would be placed over all participating silver-post meters for the duration of the Holiday Parking Program (Attachment 2).Meter covers have shown to be an effective branding tool for the program, while clarifying parking guidelines for those using the spaces. Analysis: The following three alternatives are presented for Council consideration in order of program length. The revenue loss associated with free holiday parking would be in meter revenue and parking citations for expired meters.These totals are listed on a per-year basis and reflect current meter rates-should meter rates be increased in the future, so too would program costs to the City. Alternative 1:Implementation of a two-week (14-day)Holiday Parking Program from Wednesday, December 11,2018 through Wednesday,December 25,2019 in line with City efforts prior to 2016. The estimated fiscal impact in total lost revenue for a period of this length is $75,078,with a breakdown of these totals outlined in Table 1 below: Table 1 (14-day Period) HOLIDAY PARKING PROGRAM (Dec. 11 - Dec. 25) METER REVENUE LOSS $50,512 PARKING CITATION REVENUE LOSS $24,566 TOTAL ESTIMATED REVENUE LOSS $75,078 Alternative 2:Implementation of a three-week (21-day)Holiday Parking Program from Wednesday, December 4,2018 through Wednesday,December 25,2019.The estimated total fiscal impact in lost revenue during the proposed 21-day period is $112,617,with a breakdown of these totals outlined in Table 2 below: City of Hermosa Beach Printed on 10/17/2019Page 2 of 6 powered by Legistar™ Staff Report REPORT 19-0692 Table 2 (21-day Period) HOLIDAY PARKING PROGRAM (Dec. 4 - Dec. 25) METER REVENUE LOSS $75,768 PARKING CITATION REVENUE LOSS $36,849 TOTAL ESTIMATED REVENUE LOSS $112,617 Alternative 3:Implementation of a four-week (28-day)Holiday Parking Program from Wednesday, November 27,2019 through Wednesday,December 25,2019.The estimated fiscal impact in total lost revenue for a period of this length is $150,156,with a breakdown of these totals outlined in Table 3: Table 3 (28-day Period) HOLIDAY PARKING PROGRAM (Nov. 27 - Dec. 25) METER REVENUE LOSS $101,024 PARKING CITATION REVENUE LOSS $49,132 TOTAL ESTIMATED REVENUE LOSS $150,156 Additional Options: Alternatively,City Council may opt for a holiday parking program with a different time-period not listed above,or establish a policy for a multi-year program,thereby eliminating the need to return to this policy discussion each year.A multi-year agreement would provide downtown businesses with pre- set program dates well in advance so that they may plan for and reproduce marketing efforts from one year to the next.Council would still maintain the right to request this item come before them for a separate discussion at any time,should Council opinion or the economic conditions of the City change. In any case,special consideration should be given so that potential program dates are in line with the City’s regular days of operation to ensure staff availability for set-up and removal of meter covers. Ongoing Investments in the Downtown: Since 2013,the City estimates it has foregone revenues totaling over $850,000 in free parking programs aimed at encouraging patronage of downtown businesses.These costs exclude incentives provided for electric vehicles or during special event programming. City of Hermosa Beach Printed on 10/17/2019Page 3 of 6 powered by Legistar™ Staff Report REPORT 19-0692 As free or discounted parking by itself is not proven to be an economic driver,in addition to these subsidies,the City has committed to a suite of projects over the past two fiscal years to bolster economic development throughout the City.The following is a non-exhaustive list of some of the City’s most recent efforts: ·Established a ‘Limited Live Entertainment’ permit program (2018) ·Temporary retail encroachments allowed during special events ·Implemented an A-frame permit program for interested businesses (2018) ·Council-adopted Downtown Enhancement Plan (2018) ·Downtown lighting project -safety,security and aesthetic lighting enhancements throughout downtown (2018-2019) ·Enhanced Athens cleaning services of Pier Plaza, Pier and Hermosa Avenues, Strand (2018) ·New private downtown security contract (2018) ·Hermosa Ave. Median Landscaping improvements (2019) ·Downtown crosswalk designs (2019) ·Pier Avenue aesthetic lighting project (wrapped lighting) (In Progress) ·Hermosa Avenue center median aesthetic lighting project (Budgeted FY2019-20) ·Citywide holiday decoration costs (2018-forward) ·Flexible with parking requirements to allow Café Bonaparte outdoor seating (2018) ·Establishment of Downtown Ride Share Zone program (2018-2019) ·Initiated Cypress District study -consideration of allowing regular events to showcase businesses (In progress) ·Committed funds for Business Improvement District consultant services (FY2019-20) ·Green Business Program (Ongoing) General Plan Consistency: This program and associated alternatives have been evaluated for their consistency with the City’s General Plan. Relevant policies are listed below, along with staff’s analysis: Governance Element: -6.4 Business Support.Support the Chamber of Commerce,retailers,tourist service businesses,artists,and other agencies to develop an aggressive marketing strategy with implementation procedures. Staff Assessment:Staff recognizes the importance of attracting shoppers to the City’s business districts,as well as the growing challenges faced by many of its local retailers competing in today’s economy with rising rents and changing consumer trends.Providing marketing opportunities for businesses supports and is consistent with Policy 6.4 of the General Plan’s Governance Element. However,while bagged parking meters during the holidays present an effective branding tool for City of Hermosa Beach Printed on 10/17/2019Page 4 of 6 powered by Legistar™ Staff Report REPORT 19-0692 However,while bagged parking meters during the holidays present an effective branding tool for downtown businesses,local retailers have struggled through the years to capitalize on these efforts through a streamlined marketing strategy.Among other recent major investments aimed at improving the business climate,the City has foregone significant revenues in free parking subsidies without being able to quantify the true economic benefit to local businesses. Mobility Element: -1.4 Target investments.Target public streetscape and infrastructure investments in locations with high potential for both public and private return on investment and long-term community value. -2.2 Encourage traffic calming.Encourage traffic calming policies and techniques to improve the safety and efficient movement of people and vehicles along residential areas and highly trafficked corridors. -4.3 Reduce impacts.Reduce spillover parking impacts due to employee parking and seasonal and event-based demands. -4.7 Parking availability.Optimize parking availability through dynamically adjusted pricing and new technology to manage available spaces for short-term parking use to encourage rates of turnover that are responsive to fluctuating demands. -4.8 Ensure commercial parking.Ensure that prime commercial parking spaces are available for customers and other short-term users throughout the day. Staff Assessment:PLAN Hermosa sets goals and policies aimed at offering greater transportation choices to the community and reducing traffic congestion/demand for parking.Free or discounted parking programs have shown to increase traffic and decrease the availability of parking capacity during peak hours by incentivizing drivers to circle program areas in search of the cheapest parking options,and to remain in open parking stalls for extended periods of time once they have located a space,rather than encouraging turnover.Additionally,it is evident that without a formal employee parking program and designated employee parking zones,employees of businesses in our commercial zones utilize free public spaces in large numbers.This further exacerbates parking demand during an already high-traffic period.In support of the Mobility Element policies listed above, the City has proceeded with implementing Phase 3 of a citywide parking meter upgrade program, and recently concluded a consultant-led Coastal Zone Parking Study aimed at helping guide future downtown parking strategies.The City Council hosted a study session to review initial Coastal Zone Parking Study recommendations earlier this month,and staff will be presenting these for consideration at upcoming Planning Commission and City Council meetings. Fiscal Implications: The fiscal impact to the City would depend on the duration of the program.Should Council approve one of the three alternatives listed above,the estimated revenue loss associated with free holiday parking in meter revenue and parking citations for expired meters (on a per-year basis)would be as follows: City of Hermosa Beach Printed on 10/17/2019Page 5 of 6 powered by Legistar™ Staff Report REPORT 19-0692 ·$75,078 for a 14-day program ·$112,617 for a 21-day program ·$150,156 for a 28-day program Should the City Council approve a multi-year program,these costs would increase proportionally to the number of years that the program will be in effect.Furthermore,costs are based on current meter rates-should meter rates be increased in the future, so too would program costs to the City. Attachments: 1.Citywide Silver-Post Meter Map 2.Holiday Meter Bag Design Imprint Respectfully Submitted by: Nico De Anda-Scaia, Assistant to the City Manager Noted for Fiscal Impact: Viki Copeland, Finance Director Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 10/17/2019Page 6 of 6 powered by Legistar™ 7thSt 6th St ArdmoreAve28th St 21stSt BarneyCt3rd StCypress AvePacificCoastHwy29th St 21st St 1st St 13th St HarperAve9th St 17th StMorningsideDr 3rd St 7th St 30th Pl 7th PlBonnieBraeStProspectAv eCorona StMonter e y BlvdMira St11th St All ey19thSt 10th St 30th St 8th StPalmDr21st St 25thSt BeachDr15th St BeachDrTennyson Pl2ndSt 16th St 26th St 4th St 24thSt 5thSt CulperCtReynolds Ln31st Pl Ozone Ct34th Pl 1st St HollowellAveRhodes St18th St 34th St AlleyOcean Dr31st St MeyerCt30th St 24th St OwossoAve4th Ct Loma DrPower St11th PlArdmore AveOak St 4th St 14th St 11th St LongfellowAve 17thSt Hopkins St19th St Harper AveMyrtle AveBard St3rdSt 7th St Porter Ln 21st Ct GentryStAviationBlvd 3rd St Pine St6thSt 11th Pl 8th Ct BraeholmPl 33rd Pl 19th St 35th St 10th St 9th St10th Ct ValleyParkAve20th Ct 12th Ct 11th Ct 15th Ct 6thStSilver St25th St Campana St 7thSt 4th St Circl e Dr13th Ct HillStManhattan Ave1st Ct Alley 16th St 24th St BayviewDrLomaDr Massey Ave33rd St PowerSt29th Ct 8th PlElOesteDr17th Ct Sunset DrPier Plaza Ava AveManhattanAveOak St Gol denAve27thSt 20th PlSpringfield AveLomaDr11th St 10th St 20thSt 11th St GouldAve TheStrand1st Pl 19th St Longfello w A v e SilverstrandAve15th St 13th St 1st St 1st PlValleyDr 1st St 24th St 4th St 24th Pl 9th St Artesia Blv d G o uld Te r 8th StHillcrestDr24th Pl 2nd St Silver Meters ± Updated October 2019 Parking Meter Locations Happy Holidays FREE PARKING UP TO THE POSTED TIME LIMIT Courtesy of City of Hermosa Beach Vehicle will be cited after exceeding the posted time limit. All other rules and regulations will be enforced. WWW.HERMOSABCH.ORG From: noreply@granicusideas.com <noreply@granicusideas.com> Sent: Monday, October 21, 2019 4:38 PM To: Ann Yang <anny@hermosabch.org>; City Council <citycouncil@hermosabch.org>; Suja Lowenthal <suja@hermosabch.org> Subject: New eComment for City Council Meeting (Closed Session - 6:00 PM and Regular Meeting - 7:00 PM) New eComment for City Council Meeting (Closed Session - 6:00 PM and Regular Meeting - 7:00 PM) Bob Wolfe submitted a new eComment. Meeting: City Council Meeting (Closed Session - 6:00 PM and Regular Meeting - 7:00 PM) Item: 6b) REPORT 19-0692 CONSIDERATION OF A HOLIDAY FREE PARKING PROGRAM (Assistant to the City Manager Nico De Anda-Scaia) eComment: I always thought that the meter bagging program should be adjusted to include the five shopping days immediately after Christmas. That's when many merchants have post- Christmas sales and when there are many out-of-town visitors who are here for the holidays and for the school vacation period. Many local residents are off work as well. Why not encourage folks to come to Downtown Hermosa to eat and shop when they have plenty of free time to do so? We would be in a unique position to attract visitors since, to my knowledge, no other South Bay city offers such a meter bagging program during this time. I always thought it was somewhat discordant downtown Hermosa immediately after Christmas - the Christmas decorations are still up, but the meters no longer are bagged. It seems like a missed opportunity. It's noteworthy that Boxing Day (Dec. 26) not only is a holiday in the U.K., but it's one of the busiest shopping days of the year. Why not try to replicate it here? Perhaps we could start our meter bagging program on Small Business Saturday (which this year is on Saturday, Nov. 30, 2019) and run it through Monday, Dec. 30, 2019. That way, we wouldn't lose meter revenue on New Year's Eve and New Year's Day. And to my mind, Black Friday - the day after Thanksgiving (Nov. 29, 2019) - is more for online and big box shopping than for local retail. As an aside, the Jewish holiday of Hanukkah is relatively late this year; the last night of Hanukkah is Sunday, December 29. From: Colin Cooley <colin@wicked.is> Sent: Monday, October 21, 2019 6:37 PM To: City Council <citycouncil@hermosabch.org>; Councilmember Justin Massey <jmassey@hermosabch.org>; Councilmember Hany Fangary <hfangary@hermosabch.org>; Mayor Pro Tem Mary Campbell <mcampbell@hermosabch.org>; Mayor Stacey Armato <sarmato@hermosabch.org>; Councilmember Jeff Duclos <jduclos@hermosabch.org>; Suja Lowenthal <suja@hermosabch.org>; Ann Yang <anny@hermosabch.org> Subject: Holiday Parking Program Hello Council Members, I'm a Hermosa Beach resident and co-owner of Wicked+ and Beach & Beverly on Pier Avenue, and I’m writing to you to express my support once again for the City’s Free Holiday Parking program, and specifically, my support of at least a 4 week timeframe beginning Wednesday, November 27 through Wednesday, December 25. For these 4 weeks, residents and visitors would be able to pull up to a free space in downtown Hermosa Beach just like they will be able to at Del Amo, The Point, Target, Plaza El Segundo and in Downtown Manhattan Beach. The holiday season is the most critical time of the year for the small business retail shops of Hermosa Beach, and we’ve consistently seen the positive impact this program has had when it comes to increased sales and the overall excitement for shopping and spending time downtown. Indeed, those Red Bags are like the Pumpkin Spice Latte of the Hermosa Beach Holiday shopping season. It's a reminder to all that the holiday season has arrived, and the earlier we do this, the better, as every dollar spent elsewhere is one less spent in our city and one less dollar benefitting our community. Visual and psychological cues like the Red Bags are what drive sales everywhere, and it’s why the big box retailers roll out the Holiday decorations and promotions now even before Halloween is over. By putting the bags on the meters, it shows that Hermosa Beach is open now for Holiday shopping. Waiting too late to do so, as in 2015 when the city waited until Dec. 9, is detrimental to the success of the program. Putting them up the day before or the day after Thanksgiving is crucial, as the week immediately following Thanksgiving is historically the biggest week for holiday retail sales, at our stores and nationwide. The downtown businesses of Hermosa Beach are excited to promote the free parking program for Hermosa Beach, as soon as you approve this, with our own marketing dollars. This includes both digital and print campaigns. Thank you for your consideration. Unfortunately I am traveling this Tuesday, so I will miss the council meeting, but please don't hesitate to email me (colin@wicked.is) if you have any questions prior to the meeting. The success of the downtown business community and workforce depends upon your wisdom and thoughtfulness, and we appreciate all that you do to support the community. Thanks, Colin Cooley Wicked+ Beach & Beverly m.404.277.7447 w. wicked.is 10/22/19 AGENDA, ITEM 6b - CONSIDERATION OF A HOLIDAY FREE PARKING PROGRAM SUPPLEMENTAL EMAIL SUBMITTED BY COLIN COOLEY TO THE CITY COUNCIL ON 10/21/19 AT 6:37 P.M. October 21, 2019 Dear Hermosa Beach City Council and City Officials: The Hermosa Beach Chamber of Commerce has a very aggressive marketing plan to assist the City in helping promote the complimentary Holiday parking plan selected by Council. This plan will include newspaper advertising, inclusion in promotional material for all our special events, social media postings, flyers, Wednesday Weekly emails, postings on the Truly Hermosa Website and other marketing opportunities. The Chamber will promote this program and get the word out to our members, businesses, residents and the entire South Bay Community. Sincerely, Maureen Hunt Maureen Hunt President / CEO 1007 Hermosa Avenue tel 310.376.0951 website: Hermosa Beach, CA 90254 fax 310.798.2594 www.hbchamber.net 10/22/19 AGENDA, ITEM 6b - CONSIDERATION OF A HOLIDAY FREE PARKING PROGRAM SUPPLEMENTAL LETTER SUBMITTED BY CHAMBER OF COMMERCE PRESIDENT/CEO MAUREEN HUNT TO THE CITY MANAGER'S OFFICE ON 10/22/19 AT 1:55 P.M. City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 19-0686 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 22, 2019 AWARD OF PROFESSIONAL SERVICES AGREEMENTS TO PROVIDE ON-CALL PLAN CHECKING SERVICES (Acting Public Works Director Lucho Rodriguez) Recommended Action: Staff recommends that the City Council: 1.Award Professional Services Agreements to M6 Consulting Inc. in an amount not-to-exceed $300,000 to provide on-call plan checking services to the City of Hermosa Beach for three years with the option to extend up to two additional one-year terms; 2.Award Professional Services Agreements to Transtech Engineers, Inc. in an amount not-to- exceed $150,000 to provide on-call plan checking services to the City of Hermosa Beach for three years with the option to extend up to two additional one-year terms; and 3.Authorize the Mayor to execute and the City Clerk to attest the Professional Services Agreement(s) subject to approval by the City Attorney. Executive Summary: M6 Consulting,Inc.(M6)has been providing plan checking services to the City since May 2015 for both Public Works and the Community Development Departments for private improvement projects of all sizes,including the Skechers development project.M6 has been an exceptional partner to the City since it began providing services to the City. M6’s current agreement expires in December 2019. A Request for Proposals (RFP)for On-Call Plan Checking Services was issued in June 2019 to have consultants continue providing plan checking services to the City,including the new Small Cell Wireless Communication Facilities reviews resulting from an ordinance approved by Council on January 8, 2019. Based on the review of proposals and scoring of interviews,staff recommends that City Council award on-call agreements to M6 Consulting Inc.and Transtech Engineers,Inc.for three years,with an option to extend up to two additional one-year terms. City of Hermosa Beach Printed on 10/17/2019Page 1 of 4 powered by Legistar™ Staff Report REPORT 19-0686 Background: In May 2015,M6 was granted a Professional Services Agreement (PSA)for $15,180 to provide plan checking services to the City for private development projects.On February 23,2016,City Council awarded a three-year $250,000 PSA to M6 to provide plan review services to both the Public Works and Community Development Departments for private development projects,including large scale projects such as the Skechers and the North School projects.Payment for the consultant services is 100% covered by the plan checking fees charged to the applicant. On February 23,2019,the first amendment to the agreement with M6 was approved administratively to extend the agreement to August 31,2019.A second amendment was approved by City Council on May 28,2019 to increase the agreement limit to a new not-to-exceed amount of $310,000 and extend the agreement to December 31,2019 to provide staff time to prepare a new RFP for plan checking services prior to the expiration of the PSA. Discussion: RFP 19-02 was issued on June 10,2019 seeking proposals from qualified individuals or firms to provide on-call plan checking services to support the functions and needs of the City’s Public Works Department and Community Development Department. The City received a total of 8 proposals by the July 11,2019 deadline.The firms that submitted proposals are listed below in Table 1. Table 1 # Firm Name Plan Review Hourly Rate 1 Bureau Veritas North America, Inc. $120 2 Charles Abbott Associates, Inc. $125 3 Quantum Consulting, Inc. $125 4 Interwest Consulting Group $160 5 CSG Consultants $210 6 Transtech Engineers, Inc. $140 7 Borrelli and Associates $155 8 M6 Consulting Inc. $140 * Project Engineer Staff from the Public Works Department and Community Development Department reviewed and evaluated each proposal based on the criteria established in the RFP: ·Approach and Methods City of Hermosa Beach Printed on 10/17/2019Page 2 of 4 powered by Legistar™ Staff Report REPORT 19-0686 ·Relevant Experience & Expertise ·Timeframe and Costs ·Administration Based on staff’s review of the proposals,four of the eight firms were invited to participate in interviews.The interviews were structured to answer key questions regarding overall approach and technical experience. Based on the results of the interviews,staff recommends that M6 Consulting,Inc.be selected as the primary reviewer of civil plans for private developments for the Public Works Department,and to provide land development support to the Community Development Department during planning stages for large scale commercial development projects such as the Sketchers project.M6 has been providing plan checking services to the City since May 2015. Staff also recommends that a separate agreement be awarded to Transtech Engineers,Inc.to review Small Cell Wireless Communication Facilities applications that are being submitted to the City following the approval of Ordinance 19-1390 by City Council on January 8,2019.Transtech Engineers,Inc.brings to the City ample experience in the review of Small Cell Wireless Communications Facilities projects.Staff anticipates receiving a large number of applications for wireless communication facilities in the near future.Payment for the review of this application is fully recovered through the applicant. The term for each of the on-call agreement for the two qualified professional consulting firms would be three years,with an option to extend up to two additional one-year terms.The proposals submitted by each of the recommended firms are provided in Attachment 2 and 3. General Plan Consistency: PLAN Hermosa,the City’s General Plan,was adopted by the City Council in August 2017.The award of contracts to provide on-call civil plan checking services to the City is key to the effective and efficient implementation of the Hermosa Beach community vision and supports several goals of the Governance Element, and Land Use Element. Fiscal Impact: Staff requests authority to award an on-call agreement to M6 Consulting Inc.in a not-to-exceed amount of $300,000 for three years with an option to extend up to two additional one-year terms. Staff also requests authority to award an on-call agreement to Transtech Engineers,Inc.for a not-to- exceed amount of $150,000 for three years with an option to extend up to two additional one-year terms. Funds for the provision of on-call plan checking services are budgeted in the 2019-20 Budget under City of Hermosa Beach Printed on 10/17/2019Page 3 of 4 powered by Legistar™ Staff Report REPORT 19-0686 Funds for the provision of on-call plan checking services are budgeted in the 2019-20 Budget under the Public Works Administration Contract Services Account (001-4202-4201)in the amount of $100,000.Funds for the remaining two years of services will be included in the 2020-21 and 2021-22 Annual Budgets.Cost for the engineering support to the Community Development Department for commercial development projects and review of small cell wireless facility applications would be borne by the applicant. Attachments: 1.RFP 19-02 2.M6 Consulting, Inc. Proposal and Fee Schedule 3.Transtech Engineers, Inc. Proposal and Fee Schedule 4.Draft Sample Agreement Respectfully Submitted by: Lucho Rodriguez, Acting Public Works Director Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Mike Jenkins, City Attorney Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 10/17/2019Page 4 of 4 powered by Legistar™ City of Hermosa Beach Civic Center, 1315 Valley Drive, Hermosa Beach, CA 90254-3885 Page 1 of 28 6/13/2019 REQUEST FOR PROPOSALS (RFP) FOR: On-Call Plan Checking Services RFP 19-02 Department of Public Works NOTICE IS HEREBY GIVEN that the City of Hermosa Beach is seeking proposals from qualified individuals or firms to provide On-Call Plan Checking Services for the City of Hermosa Beach. Proposer(s) must have the expertise, experience and demonstrate resources available to perform the work described in the RFP. The complete RFP may be found on the City’s website at the following location: http://www.hermosabch.org/index.aspx?page=667 or by emailing the project contact listed below. Description of Services The City of Hermosa Beach seeks to establish a list of professional firms with capability and capacity to provide On-Call Plan Checking Services to support the function and needs of the City’s Public Works and Community Development Departments. The City anticipates a contract start date of September 1, 2019 and term of the agreement(s) shall be for two (2) years, with up to three (3) one (1) year extensions. Approximately 30 days prior to the end of each term, a meeting may be held between the consultant(s) and the City of Hermosa Beach staff to conduct a performance review, revise the scope and/or language of the agreement, and confirm consultant rate schedules. The initial agreement and each renewal will require City Council approval. RFP Timeline RFP posted June 10, 2019 Deadline to submit written questions Friday June 28, 2019 Posting of responses to questions Wednesday July 3, 2019 Deadline to submit proposals [Thurs. July 11, 2019 – 5PM PST Interviews (if needed) Week of July 22, 2019 Tentative award August 2019 Contract start date September 2019 Submittal Procedures No proposals will be accepted after the listed date and time. All proposals must be clearly marked with the project title and RFP number and submitted in a sealed envelope. Failure to identify the proposal on the envelope may result in disqualification of the proposal. The format, content, and procedures for submitting a proposal are provided in further detail within the RFP. Contact Please direct any inquiries regarding this RFP to Fabio M. Macias at fmacias@hermosabch.org. RFP 19-02 City of Hermosa Beach Page 2 of 28 All questions regarding the content of the proposal should be submitted in writing to the listed email address and sent no later than the date and time listed in the RFP timeline. Responses to questions will be distributed to registered RFP holders and posted to the City website. To ensure you receive any addendums or answers to questions on this RFP, please send an email to the project manager listed above if you are considering/planning to submit a proposal. RFP 19-02 City of Hermosa Beach Page 3 of 28 Table of Contents Description of Services .............................................................................................................................. 1 RFP Timeline ................................................................................................................................................. 1 Submittal Procedures ................................................................................................................................ 1 Contact ....................................................................................................................................................... 1 1 Introduction ............................................................................................................................................ 4 1.1 Invitation for Proposals ........................................................................................................................ 4 1.2 RFP Timeline ...................................................................................................................................... 4 1.3 General RFP Conditions ...................................................................................................................... 4 2 Scope of Work Description ................................................................................................................... 8 2.1 City Location and Characteristics .................................................................................................... 8 2.2 Goals ...................................................................................................................................................... 8 2.3 Relevant Plans, Policies, Programs, or Projects ............................................................................... 8 2.4 City Proposed Scope of Services ...................................................................................................... 9 2.5 Work to be Performed or Provided by the City ............................................................................ 10 3 Proposal Submittal Instructions ........................................................................................................... 10 3.1 Proposal Format ................................................................................................................................. 10 3.1.1 Hard Copy Proposals .................................................................................................................. 10 3.1.2 Electronic Submittal .................................................................................................................... 10 3.2 Proposal Content ............................................................................................................................... 10 3.2.1 Cover Letter ................................................................................................................................. 11 3.2.2 Firm Profile .................................................................................................................................... 11 3.2.3 Project Understanding and Approach to Scope of Work ................................................... 11 3.2.4 Experience and Qualifications ................................................................................................. 12 3.2.5 Required Forms ............................................................................................................................ 13 3.2.6 Cost Proposal ............................................................................................................................... 14 4 Proposal Evaluation and Selection .................................................................................................... 14 4.1 Proposal Review Process .................................................................................................................. 14 4.2 Evaluation Criteria ............................................................................................................................. 14 5 Contract Expectations ........................................................................................................................ 15 5.1 Contract Period ................................................................................................................................. 15 5.2 Professional Services Agreement .................................................................................................... 15 5.3 Standards of Work.............................................................................................................................. 15 5.4 Invoicing and Payment .................................................................................................................... 16 6 Attachments and Required Forms ..................................................................................................... 16 6.1 Maps or Design Plans ........................................................................................................................ 16 6.2 Sample Professional Services Agreement ..................................................................................... 17 6.3 Required Forms ................................................................................................................................... 26 6.3.1 Certification of Proposal ............................................................................................................ 26 6.3.2 Non-Collusion Affidavit .............................................................................................................. 27 6.3.3 Compliance with Insurance Requirements ............................................................................ 27 6.3.4 Acknowledgement of Professional Services Agreement .................................................... 28 RFP 19-02 City of Hermosa Beach Page 4 of 28 1 Introduction 1.1 Invitation for Proposals The City of Hermosa Beach is seeking proposals from qualified individuals or firms to provide On- Call Plan Checking Services for the City of Hermosa Beach. Proposer(s) must have the expertise, experience and demonstrate resources available to perform the work described in the RFP. The City of Hermosa Beach seeks to establish a list of professional firms with capability and capacity to provide On-Call Plan Checking Services to support the function and needs of the City’s Public Works and Planning Departments. The City anticipates a contract start date of September 1, 2019 and term of the agreement(s) shall be for two (2) years, with up to three (3) one (1) year extensions. Approximately 30 days prior to the end of each term, a meeting may be held between the consultant(s) and the City of Hermosa Beach staff to conduct a performance review, revise the scope and/or language of the agreement, and confirm consultant rate schedules. The initial agreement and each renewal will require City Council approval. 1.2 RFP Timeline RFP posted June 10, 2019 Deadline to submit written questions Friday June 28, 2019 Posting of responses to questions Wednesday July 3, 2019 Deadline to submit proposals Thurs. July 11, 2019 – 5PM PST Interviews (if needed) Week of July 22, 2019 Tentative award August 2019 Contract start date September 2019 1.3 General RFP Conditions The following instructions and conditions apply to this RFP: Pre-Contractual Expenses The City of Hermosa Beach shall not, in any event, be liable for any pre-contractual expenses incurred by any consultant. In addition, no consultant shall include any such expenses as part of the price proposed. Pre-contractual expenses are defined as expenses incurred by bidders in: • Preparing a proposal in response to this RFP. • Submitting that proposal to the City of Hermosa Beach. • Negotiating with the City of Hermosa Beach any matter related to this RFP, proposal, and/or contractual agreement. • Any other expenses incurred by the consultant prior to the date of an executed contract. Authority to Withdraw RFP and/or Not Award Contract The City of Hermosa Beach reserves the right to withdraw this RFP at any time for any reason without prior notice. Further, the City makes no representations that any agreement will be awarded to any consultant responding to this RFP. The City expressly reserves the right to reject any and all proposals in response to this RFP without indicating any reasons for such rejection(s). The release of this RFP does not obligate or compel the City to enter into a contract or agreement. RFP 19-02 City of Hermosa Beach Page 5 of 28 Authority to Revise RFP and Request Additional Information The City reserves the rights to amend the RFP at any time, to determine the successful respondent(s), and to reject any or all proposals or their components. Should it be necessary for the City to issue addendums to this RFP during the proposal period, the City will notify the known holders of this RFP and post addendums to the City website. Proposals shall acknowledge that the consultant is aware of all addendums which have been issued and has incorporated their provisions in their proposal by completing the Certification of Proposal Form. The City reserves the right to request additional information or clarifications from consultants where it may serve the City’s best interest. Other Conditions • ADDITIONAL SERVICES. The Scope of Work describes the minimum work to be accomplished. Upon final selection of the firm, the Scope of Work may be modified and refined during negotiations with the City. • AUTHORIZED SIGNATURES. Every proposal must be signed by the person or persons legally authorized to bind the consultant to a contract for the execution of the work. Upon request of the City, any agent submitting a proposal on behalf of a consultant shall provide a current power of attorney certifying the agent’s authority to bind the consultant. • AWARD OF PROPOSAL. City reserves the right to negotiate final terms with the selected consultant, if any. Award may be made to the consultant offering the most advantageous proposal after consideration of all criteria. Should the selection criteria be requested, it shall be at the City’s discretion if the criteria are released prior to the final selection being made. • COMPLIANCE WITH LAWS. All proposals shall comply with current federal, state, and other laws relative thereto. • CONFLICT OF INTEREST. By signing the Certification of Proposal, the consultant declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this proposal or any work connected with this proposal. Should any agreement be approved in connection with this Request for Proposals, consultant declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City, shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom. • DISQUALIFICATION OF PROPOSER. If there is reason to believe that collusion exists among the consultants, the City may refuse to consider proposals from participants in such collusion. No person, firm, or corporation under the same or different name, shall make, file, or be interested in more than one proposal for the same work unless alternate proposals are called for. Reasonable grounds for believing that any consultant is interested in more than one proposal for the same work will cause the rejection of all proposals for the work in which a consultant is interested. Consultants shall submit as part of their proposal documents the completed Non-Collusion Affidavit. • EXAMINATION OF DOCUMENTS. It is the responsibility of the consultant to carefully and thoroughly examine and be familiar with these RFP documents, general conditions, all forms, specifications, drawings, plans, and addendums (if any). Consultants shall satisfy themselves as to the character, quantity, and quality of work to be performed and materials, labor, supervision necessary to perform the work as specified by these documents. The failure or neglect of the consultant to examine documents shall in no way relieve the consultant from any obligations with respect to the solicitation for and RFP 19-02 City of Hermosa Beach Page 6 of 28 subsequent contract that may be awarded. The submission of a proposal shall constitute an acknowledgment upon which the City may rely that the consultant has thoroughly examined and is familiar with the RFP documents. The failure or neglect of a consultant to receive or examine any of the documents shall in no way relieve the consultant from any obligations with respect to the proposal. No claim will be allowed for additional compensation that is based upon a lack of knowledge of any solicitation document. • INTERPRETATION OF RFP DOCUMENTS. City reserves the right to make corrections or clarifications of the information provided in this RFP. If any person is in doubt as to the true meaning of any part of the specifications or other RFP documents, or finds discrepancies or omissions in the specifications, the person may submit to the City a written request for an interpretation or correction. Oral statement(s), interpretations or clarifications concerning meaning or intent of the contents of this RFP by any person are unauthorized and invalid. Modifications to the RFP, including, but not limited to, the scope of work, can be made only by written addendum issued by the City. Proposers shall submit all questions in writing to the contact listed in the announcement. Proposers may not contact any other staff members with questions. The requesting party is responsible for prompt delivery of any requests. When the City considers interpretations necessary, interpretations will be in the form of an addendum to the RFP documents, and when issued, will be sent as promptly as is practical to all parties recorded by the City as having received RFP documents. All such addenda shall become a part of the RFP document. It is the responsibility of each consultant to ensure the City has their correct business name, mailing address and e-mail address on file. Any prospective consultants who obtained a set of RFP documents are responsible for advising the City that they have a set of RFP documents and wish to receive subsequent Addendums. • IRREGULARITIES. City reserves the right to waive non-material irregularities if such would be in the best interest of the City as determined by the City Manager. • NON-DISCRIMINATION. Consultant represents and warrants that it does not and will not discriminate against any employee or applicant for employment because of race, religion, gender, color, national origin, sexual orientation, ancestry, marital status, physical condition, pregnancy or pregnancy-related condition, political affiliation or opinion, age or medical condition. • NON-EXCLUSIVE. Should the City make an award, the successful consultant will enter into a NON-EXCLUSIVE professional services agreement and the City reserves the right to enter into agreements with other firms. • OFFERS OF MORE THAN ONE PRICE. Consultants are NOT allowed to submit more than one proposal. • OWNERSHIP. All data, documents and other products used or developed during the RFP process become the property of the City upon submission. All bid proposals and documents submitted in response to this RFP shall become the property of the City and a matter of public record pursuant to Government Code sections 6250 et seq. Proposals should not be marked as confidential or proprietary, and City may refuse to consider a proposal so marked. All information contained within the proposal will become a matter of public record. It is the responsibility of each bidder to clearly identify any and all information contained within its bid proposal that it considers to be confidential and/or proprietary. To the extent that the City agrees with that designation, such information will be held in confidence whenever possible. All other information will be considered public. • PREVAILING WAGES. Consultants are advised to consider whether services to be performed include classifications subject to state or federal prevailing wage requirements. RFP 19-02 City of Hermosa Beach Page 7 of 28 Prevailing wages will apply if the services to be performed will involve land surveying (such as flag persons, survey party chief, rodman or chainman), materials sampling and testing (such as drilling rig operators, pile driving, crane operators), inspection work, soils or foundation investigations, environmentally hazardous materials and so forth. California State prevailing wage information is available through the California Department of Industrial Relations website at https://www.dir.ca.gov/OPRL/dprewagedetermination.htm Labor categories subject to prevailing wage requirements, when employed for any work on this project, are wholly the responsibility of the firm or individual named in any Professional Services Agreement approved by the City. City will not assume any responsibility for Consultant’s failure to pay prevailing wages in accordance with State law. • PROFESSIONAL SERVICES AGREEMENT. Prior to awarding any work, the selected Consultant will be required to execute a professional services agreement with the City. Any proposed change to the agreement shall be identified in the response to the Request for Proposals (RFP) and shall be subject to the sole approval of the City. The City requires the Consultant to obtain and maintain a policy of professional liability and other insurance as indicated in the agreement. • NO PUBLIC BID PROPOSAL OPENING/PUBLIC RECORDS ACT. Bid proposals shall be opened and its contents secured by City staff to prevent disclosure during the evaluative process and the process of negotiating with competing consultants. Adequate precautions shall be taken to treat each consultant fairly and to insure that information gleaned from competing proposals is not disclosed to other Consultants. Prices and other information concerning the proposals shall not be disclosed until a recommendation for award is made to the awarding authority. • PUBLIC RECORD. All proposals submitted in response to this RFP will become the property of the City upon submittal and a matter of public record pursuant to applicable law. • REPRESENTATIONS. Consultant understands and acknowledges that the representations made in their submitted proposal are material and important, and will be relied on by the City in evaluation of the proposal. Consultant misrepresentation shall be treated as fraudulent concealment from the City of the facts relating to the proposal. • SEVERABILITY. If any provisions or portion of any provision of this Request for Proposals are held invalid, illegal or unenforceable, they shall be severed from the Request for Proposals and the remaining provisions shall be valid and enforceable. • SUBCONTRACTOR INFORMATION. If the proposal includes the use of subconsultants, consultant must identify specific subconsultants and the specific requirements of this RFP for which each proposed subconsultant would perform services. If a subconsultant for work services to be performed exceeds $25,000, the subconsultant contract must contain all required provisions of the prime contract. • VALIDITY. Proposal must be valid for a period of 90 days from the due date. • WITHDRAWAL OF PROPOSAL. Consultants’ authorized representative may withdraw proposals only by written request received by City Engineer before the proposal submittal deadline. RFP 19-02 City of Hermosa Beach Page 8 of 28 2 Scope of Work Description 2.1 City Location and Characteristics The City of Hermosa Beach is located within the southwestern coastal portion of Los Angeles County in what is commonly referred to locally as the “South Bay” area. The City is bounded on the north and east by the City of Manhattan Beach, on the south and east by the City of Redondo Beach, and on the west by the Pacific Ocean. Hermosa Beach strives to provide residents and visitors alike with the opportunity for a high quality of life that includes offering a range of safe and convenient transportation options. The city limits for Hermosa Beach encompass a relatively small land area, approximately 1.4 square miles and a shoreline of approximately two miles. In 2018, the City of Hermosa Beach had an estimated population of 19,673. The City plays host to several major special events held throughout the year and visitors can increase the population to over 100,000 people on an average summer weekend. Hermosa Beach includes nearly two miles of shoreline and varies in width between one-half mile and approximately one mile inland. Elevations in the City range from sea-level and rise up to 250 feet in elevation. With a land area of 1.4 square miles, Hermosa Beach has a high population density, with approximately 13,900 people per square mile. There has been an increased level of residential and commercial developments throughout the City with the goal to maximize parcel utilization which has led to test/challenge the City’s existing public infrastructure and municipal code guidelines. 2.2 Goals The City of Hermosa Beach is seeking proposals from qualified firms to provide Land Development Civil Plan Check services that achieve the following goals: Establish a pro-active approach to identifying, evaluating, and resolving development plan checking related issues and assist in achieving the goals identified by the City's General Plan and applicable documents and reports. Consistent application of development standards and timely review and responses to plan checking submissions. Conduct and document site visits to identify possible opportunities to improve plans and establish standard updated standard practices in order to expedite plan checking process. 2.3 Relevant Plans, Policies, Programs, or Projects Proposers should review and consider the work already completed or underway in the development of approach, budget, and schedule. The following links are provided for your convenience: • PLAN Hermosa, the City’s Comprehensive General Plan and Local Coastal Program, adopted August 2017 • PLAN Hermosa Environmental Impact Report, certified August 2017 • Draft Beach Cities Living Streets Design Manual, drafted Fall 2018 • Hermosa Beach 2018/19 Capital Improvement Program, adopted June 2018 • Low Impact Development Policy, adopted 2015 RFP 19-02 City of Hermosa Beach Page 9 of 28 • http://www.hermosabch.org/index.aspx?page=484 Draft 2019- 2020 CIP Projects • Title 12 Street, Sidewalk and Public Places, Hermosa Beach Municipal Code Section for Public Areas; Sections of emphasis Include: o 12.08 - Street Sidewalk, Curb and Gutter Construction o 12.16 - Encroachments o 12.18 - Wireless Facilities in Public Right-of-Way o 12.36 - Trees 2.4 City Proposed Scope of Services The City of Hermosa Beach is seeking to establish a list of professional firms with capability and capacity to review plans, parcel maps, vesting tentative parcel maps, development plan checks, commercial and residential encroachment plans, wireless facility applications, and driveway parking permits by providing written comments to the Public Works and Planning Departments, assist in improving plan checking procedures/practices, attending coordination meetings with applicants as needed and coordinating responses to applicants submitted questions. The City is looking for creativity from proposers to provide an approach that will result in the efficient and effective development or provision of services. The City is therefore open to proposers identifying a different scope of services, or recommending the addition or removal of items, so long as the project objectives are met, and the rationale for additions or removal are clearly articulated. Hermosa Beach has a highly-engaged community and anticipates that community engagement efforts will be a necessary component to the successful implementation of the responsibilities identified. The City of Hermosa Beach is seeking a part-time contract Civil Engineer to serve as the City’s primary engineer to assist the Public Works Department in managing the day-to day plan checking engineering needs of the City and its citizens. The expectation is that this position would be on-site in Hermosa Beach at least one 8-hour day biweekly with other hours/days permitted to be on or off-site as needed. The position may be filled by a single project manager that can be either an individual or employee of a firm with a variety of staff resources that can be called upon for specific tasks. This position is expected to: a. Review plans submitted by developer applicants and provide written comments to the City. Reviews may include: overall site design including notes on plans, grading, streets, sidewalks, storm drains and storm drain pipelines, sanitary sewer manholes and pipelines, water pipelines, off-site improvements, and landscaping plans. b. Review and provide written comments to the City for project submitted cost estimates as requested. c. Review and provide written comments to the City for project submitted reports including but not limited to soils reports, hydrology reports, sewer hydraulic reports, and water hydraulic reports. d. Review and provide written comments to the City for project related MS4 permit documents, NPDES documents, or LID documents. RFP 19-02 City of Hermosa Beach Page 10 of 28 e. Attend coordination, reporting, and follow up meetings with the Public Works Department as needed. f. Provide reviews and written comments to the City for Parcel Maps, Vesting Tentative Parcel Maps, Encroachment Permits, wireless facility Right-of-way permits, Residential Driveway parking permits, and other documents as needed. 2.5 Work to be Performed or Provided by the City The City will perform the following tasks or functions. 1. Process, distribute, and respond to data and information requests from the consultant. 2. Post/distribute public information announcements, website updates, workshop agendas/reports. 3. Prepare and execute Agreements with all entities. 4. Schedule times and facilities reservations for meetings and workshops. 5. Upon contract award, City will provide copies of available records. 6. Act as liaison with the appropriate decision-making bodies. 3 Proposal Submittal Instructions 3.1 Proposal Format Proposals must be submitted in a sealed envelope or box bearing the name of the consultant, clearly marked, and submitted only to the following address: [RFP Title and Number] City of Hermosa Beach Attn: Fabio M. Macias Public Works 1315 Valley Drive Hermosa Beach CA 90254 3.1.1 Hard Copy Proposals Proposers shall submit one original and four copies of the proposal for a total of five bound documents. All proposals shall be submitted on standard 8.5” by 11” paper and printed double- sided. Exhibits may be 11” by 17” paper as needed. Proposers should minimize the use of plastic film/dividers and other materials that cannot be recycled. All pages should be numbered and identified sequentially. Proposals shall be no more than 30 total pages (15 double-sided pieces of paper) inclusive of the cover letter and all required forms. 3.1.2 Electronic Submittal Proposers shall additionally submit an electronic PDF version of their proposal by email to the project manager at fmacias@hermosabch.org Attachments may not exceed a combined total of 20 MB. 3.2 Proposal Content RFP 19-02 City of Hermosa Beach Page 11 of 28 Proposals must be concise, but with sufficient detail to allow accurate evaluation and comparative analysis. Proposals should be straightforward and provide "layman" explanations of technical terms that are used. Emphasis should be concentrated on conforming to the RFP instructions, responding to the RFP requirements, and on providing a complete and clear description of the offer. Proposals should include the sections as described in greater detail below. Do NOT include marketing brochures or other promotional material not connected with this RFP. 3.2.1 Cover Letter Proposal must be accompanied by a cover letter, signed by an individual authorized to bind the proposing entity. An unsigned proposal is grounds for rejection. The cover letter should include an introduction of the firm and summary statement of professional qualifications. 3.2.2 Firm Profile Proposers should provide a brief profile of the prime consultant and any subconsultants. Information should include, but is not limited to, the following information: • Legal name and address. • Name, address, and telephone number of the consultant’s primary point of contact. • Type of business entity of consultant (corporation, company, joint venture, etc.). Please enclose a copy of the Joint Venture Agreement if entity is a joint venture. • Federal Employer I.D. Number. • Address, telephone numbers and fax numbers of each of the proposing firm’s locations. • Indication whether firm is totally or partially owned by another business organization (parent company) or individual. • Number of years consultant has been in business under the present business name. • Number of years of experience the consultant has had in providing required, equivalent, or related services. • Any failures or refusals to complete a contract, and explanation. 3.2.3 Project Understanding and Approach to Scope of Work Proposers should include in this section a statement of project understanding, organizational chart, approach to work program and summary of deliverables, described in greater detail below. Statement of Understanding & Approach to Delivery of Services Through this RFP, the City is seeking effective, efficient and creative approaches to preparing work products and meeting the City’s goals. Consultant should be able to articulate a thorough understanding of the state, county and local requirements, and other industry standards applicable to the services to be provided. In this section, proposers should include their recommended approach to providing the requested professional services noted in the Scope of Services in the RFP. This section should also demonstrate a range of proposed approaches and techniques that may be appropriate to employ for to community and stakeholder engagement in different types of transportation projects. Organizational Chart RFP 19-02 City of Hermosa Beach Page 12 of 28 Consultant shall include an organizational chart that reflects key staff and roles/responsibilities of each individual assigned to provide services under this proposal. Any roles or topics in which the proposer anticipates utilizing the expertise of subconsultants should be clearly identified. Roles and Responsibilities for City Staff Proposer should summarize any services NOT provided by their firm that are listed in the Scope of Work. Consultant shall also list any resources, City assistance or other items expected to be provided by City beyond those listed in Section 2.5, “Work to be Performed or Provided by the City”. Consultant may additionally itemize those services which are further required but are not noted in the aforementioned paragraphs as requirements. Consultant will title this section as Additional Services. Communications Approach & Quality Control Key to a creative, effective, and efficient delivery of services is close coordination and communication between the City, community, and the selected consultant. In this section, proposers should provide describe the firm or project manager’s approach to communications and quality assurance/quality control. Proposers should describe their recommended or preferred approach to project communications between the City and consultant team. This should include detail on the frequency of project check-ins, progress updates, and meeting locations (i.e. phone, email, in-person). Communications protocols for coordinating with other City departments, agencies, and the community can be established during project kick-off, but note that the City expects a high-degree of communication from consultants with responses or acknowledgement of receipt of requests generally within one business day Describe the firm’s QA/QC processes that will be adhered to during the term of the agreement. Describe the consultant’s method of ensuring that the assigned personnel’s quality of work is high. 3.2.4 Experience and Qualifications Proposers should include in this section a summary of relevant projects, contact information for references, and information about the experience, qualifications, and availability of key personnel, described in greater detail below. Summary of Relevant Projects Proposers should highlight representative projects that are similar in scope and size to this project to demonstrate the firm’s depth of experience and familiarity with similar projects. For each project, please include the following information, at a minimum: • Year started and completed (if relevant) • Contracting Agency + Department • Project Description • Key Personnel Assigned • Contract Value References Consultant must provide at least three (3) references for which consultant has provided services similar in scope as set forth in the RFP within the last five (5) years. Reference information should include: RFP 19-02 City of Hermosa Beach Page 13 of 28 • Name of agency • Name of agency project manager • Email address and telephone number of contact person • Description of project or services provided Experience and Qualifications of Key Personnel The consultant shall provide resumes indicating the experience and qualifications for the key personnel identified in the organization chart. Consultant shall also include the number and type of additional support personnel who will be providing services. At a minimum, the resume for each team member should include: • Name • Position and Role for This Project • Degrees and Certifications • Professional Memberships/Registrations • Summary of Experience • Work on Representative Project Similar in Scope If subconsultants are to be used as part of this proposal, a resume of the sub-consultant and relevant experience is to be included in the same format. Assignment of Key Personnel It is the City’s preference to have the key personnel identified in the Organizational Chart remain with the project during the term of the agreement. In this section, please indicate the availability of key personnel to pursue completion of this project in terms of the involvement in other projects that are presently in your firm’s backlog. After contract execution, the consultant shall not substitute key personnel (project manager and others listed by name in the proposal) or subconsultants without prior written approval from the City. The consultant must request and justify the need for the substitution and obtain approval from the City prior to use of a different subconsultant on the contract. The proposed substituted person must be as qualified as the original, and at the same or lower cost for engineering types of consultant contracts. The Consultant’s project manager shall have all the necessary credentials to qualify him/her as a project manager for this project. In the event there are proposed changes in key personnel, including subconsultants, during the term of the agreement that are outside of the consulting firm’s control, the consultant shall prepare a transition plan that is presented to the City’s project manager for review. 3.2.5 Required Forms Consultant shall review, acknowledge and submit the following forms: • Certification of Proposal. Proposer is required to sign and submit the Certification of Proposal including acknowledgement that they have received and considered any addendums issued by the City of Hermosa Beach in connection with this RFP. • Non-Collusion Affidavit. Proposer is required to sign and submit the Non-Collusion Affidavit. • Compliance with Insurance Requirements. Consultant shall demonstrate the willingness and ability to submit proof of the required insurance coverage as set forth in the Sample Professional Services Agreement. RFP 19-02 City of Hermosa Beach Page 14 of 28 • Acknowledgement of Professional Services Agreement. Consultant shall demonstrate willingness and ability to comply with the City’s Sample Professional Services Agreement and/or indicate any exceptions to the Professional Services Agreement. 3.2.6 Cost Proposal Proposers shall provide an hourly rate sheet detailing the hourly rates of each category of key personnel to be assigned during the contract. The Cost Proposal must also state if the proposed hourly rate(s) for key personnel is guaranteed for the term of an agreement (if awarded) or if it is subject to adjustments. If subject to adjustments, consultant must state the frequency of adjustments and how adjustments are determined. The rate sheet should also include any direct costs such as travel, equipment, printing/materials. 4 Proposal Evaluation and Selection 4.1 Proposal Review Process The City will evaluate all proposals received in accordance with the evaluation criteria. The City shall not be obligated to accept the lowest priced proposal, but the City may make award(s) in the best interests of the City after all factors are considered, including, but not limited to, the demonstrated competence, experience and professional qualifications of the proposer. Evaluation scores will not be released until after award of proposal, if one is made. Following the review of proposals by the City’s team, the City may invite short-listed consultants to be interviewed by a panel of City staff, which may include non-city personnel at the City’s discretion. Discussions may, at the City's option, be conducted with the most qualified proposers. Discussions may be for the purpose of clarification to assure full understanding of, and responsiveness to, the solicitation requirements. Proposers shall be accorded fair and equal treatment with respect to any opportunity for discussion and written revision of proposals. In conducting discussions, the City will not disclose information derived from proposals submitted by competing proposers. The City will verify references of short-listed consultants, which may include persons not listed as references, and this will help inform the City’s decisions. The City will select a consultant to negotiate for the performance of work. In negotiating the contract, the City may request modifications to the proposed scope or to the technical team or other elements of the proposal. If negotiations fail, the City will commence negotiations with the next qualified candidate. 4.2 Evaluation Criteria Proposals will be evaluated on the basis of their response to all provisions of this RFP. The City of Hermosa Beach will use the following criteria in its evaluation of proposals, interviews with selected consultants, verification of references, or selection of consultants for use on specific projects. The categories will be weighted approximately as follows. Approach and Methods (35%): • A well thought-out and tailored approach to the technical work that responds to the project’s particular issues and needs. • Incorporation of innovative and/or creative approaches for providing the service that will maximize efficient, cost-effective operations or increased performance capabilities. RFP 19-02 City of Hermosa Beach Page 15 of 28 • Evidence of the team’s ability to work collaboratively with other members of a multi- disciplinary team in a complex and dynamic working environment. • Demonstration of the team’s commitment to accurate and superior work products and services as detailed in the project management project management plan. Relevant Experience & Expertise (40%): • Recent experience preparing similar projects or providing similar services for jurisdictions. • Familiarity and experience with applicable industry standards and any relevant federal, state, or local requirements. • The depth and appropriateness of experience of individual members of the technical team as they relate to the specific technical tasks called for by the project. • The team’s experience and ability to clearly communicate technical concepts and terminology with the community. Timeframe and Costs (15%): • Display of communications approach and quality control that demonstrates ability to accomplish any specific conditions laid out in the RFP or accomplishes the project objectives in a reasonable timeframe. • Evidence of the team’s ability to successfully deliver project tasks and deliverables within the identified project budget and minimize cost overruns. Administration (10%): • Ability to comply with the timeline, terms, and billing procedures. • The extent and nature of any proposed amendments to the City’s Professional Services Agreement. 5 Contract Expectations 5.1 Contract Period The City anticipates the contract term would begin on July 1, 2019 and would include an initial term of two years, with the option for up to three (3) one-year extensions of the contract. 5.2 Professional Services Agreement The selected consultant will be expected to comply with and sign the City’s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Section 6.2. The City Attorney or their designee retains the discretion to accept or reject proposed exceptions or modifications to the City’s Professional Services Agreement. 5.3 Standards of Work Approximately 30 days prior to the end of each term, a meeting may be held between the consultant(s) and the City of Hermosa Beach staff to conduct a performance review, revise the scope and/or language of the agreement, and confirm consultant rate schedules. The initial agreement and each renewal will require City Council approval. In case of conflicts, ambiguities, discrepancies, errors, or omissions, consultant shall submit the matter to City for clarification. Any work affected by such conflicts, ambiguities, discrepancies, RFP 19-02 City of Hermosa Beach Page 16 of 28 errors or omissions which is performed by consultant prior to clarification by City shall be at consultant's risk and expense. 5.4 Invoicing and Payment The contract will be set up as a not to exceed rate to be billed monthly based on hours worked. Invoices are to be submitted monthly. The invoices shall reference the project title, and must list the charges by task, worker classification, hours, billing rate, and totals. Back up information must be submitted together with the invoices. Each invoice shall contain a progress report describing the work completed during the billing period and shall also include cost information by task regarding: previous work billed to date, work billed during the reporting period, percent of task completed and amount remaining by task. 6 Attachments and Required Forms 6.1 Maps or Design Plans See plans provided in Section 2.3 Relevant Plans, Policies, Programs, or Projects for applicable supporting documents. RFP 19-02 City of Hermosa Beach Page 17 of 28 6.2 Sample Professional Services Agreement CONTRACT FOR PROFESSIONAL SERVICES TO ________________________________________________________________ BETWEEN THE CITY OF HERMOSA BEACH AND ___________________________ This AGREEMENT is entered into this day of , 2019, by and between the CITY OF Hermosa Beach, a general law city a municipal corporation (“CITY”) and , a limited liability company (“CONSULTANT”). R E C I T A L S A. The City desires to __________________________________________. B. The City does not have the personnel able and/or available to perform the services required under this agreement and therefore, the City desires to contract for consulting services to accomplish this work. C. The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement. D. The City desires to contract with the Consultant to perform the services as described in Exhibit A of this Agreement. NOW, THEREFORE, based on the foregoing recitals, the City and the Consultant agree as follows: CONSIDERATION AND COMPENSATION As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, attached as EXHIBIT A. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement. As additional consideration, CITY agrees to pay CONSULTANT a total of $ , for CONSULTANT’s services, unless otherwise specified by written amendment to this Agreement. No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee. CONSULTANT shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous month. CITY shall pay CONSULTANT all uncontested amounts set forth in CONSULTANT’s invoice within 30 days after it is received. SCOPE OF SERVICES. CONSULTANT will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Exhibit A and incorporated herein by this reference. RFP 19-02 City of Hermosa Beach Page 18 of 28 Except as herein otherwise expressly specified to be furnished by CITY, CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period in accordance with the schedule of compensation incorporated in “Exhibit A.” TIME OF PERFORMANCE. The services of the CONTRACTOR are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by the CITY. FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT represents that CONSULTANT has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. KEY PERSONNEL. CONSULTANT’s key person assigned to perform work under this Agreement is ________________. CONSULTANT shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City. TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on __________, 20___, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number. PERMITS AND LICENSES. CONTRACTOR will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement. TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing. CONSULTANT may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date. In the event of such termination, the CONTRACTOR shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other RFP 19-02 City of Hermosa Beach Page 19 of 28 materials prepared by CONSULTANT shall, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. INDEMNIFICATION. CONSULTANT shall indemnify, defend with counsel approved by CITY, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, and cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONSULTANT's performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT, regardless of CITY’S passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the CITY. Should CITY in its sole discretion find CONSULTANT’S legal counsel unacceptable, then CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation. The CONSULTANT shall promptly pay any final judgment rendered against the CITY (and its officers, officials, employees and volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services. CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only. AUDIT OF RECORDS. CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONSULTANT further agrees RFP 19-02 City of Hermosa Beach Page 20 of 28 to maintain such records for a period of three (3) years following final payment under this Agreement. CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement. CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONSULTANT will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures shall result in immediate termination of this Agreement. INSURANCE REQUIREMENTS. A. The CONSULTANT, at the CONSULTANT’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies: 1. Workers Compensation Insurance as required by law. The Consultant shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONTRACTOR for City. 2. General Liability Coverage. The CONSULTANT shall maintain commercial general liability insurance in an amount of not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. 3. Automobile Liability Coverage. The CONSULTANT shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONSULTANT arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence. 4. Professional Liability Coverage. The CONSULTANT shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONSULTANT’S operations under this Agreement, whether such operations be by the CONSULTANT or by its employees, subcontractors, or subconsultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-per- occurrence basis. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect. RFP 19-02 City of Hermosa Beach Page 21 of 28 B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and shall be endorsed as follows. CONSULTANT also agrees to require all contractors, and subcontractors to do likewise. 1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.” 2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy. 3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company. 4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents. 5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers. 6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY. C. CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against Contractor arising out of the work performed under this agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY. D. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions. E. The CONSULTANT shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement. F. Failure on the part of the CONSULTANT to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above. G. The commercial general and automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant’s behalf upon the Consultant’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the RFP 19-02 City of Hermosa Beach Page 22 of 28 policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach. USE OF OTHER CONSULTANTS. CONSULTANT must obtain CITY’s prior written approval to use any subconsultants while performing any portion of this Agreement. Such approval must include approval of the proposed consultant and the terms of compensation. FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONSULTANT of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONSULTANT for anything done, furnished or relating to the CONSULTANT’S work or services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONSULTANT, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the Consultant, its employees, sub-consultants and agents. CORRECTIONS. In addition to the above indemnification obligations, the CONSULTANT shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONSULTANT. In addition to all other available remedies, the City may deduct the cost of such correction from any retention amount held by the City or may withhold payment otherwise owed CONSULTANT under this Agreement up to the amount of the cost of correction. NON-APPROPRIATION OF FUNDS. Payments to be made to CONSULTANT by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONSULTANT’S services beyond the current fiscal year, the Agreement shall cover payment for CONSULTANT’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows: CITY CONSULTANT City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 ATTN: ATTN: Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at RFP 19-02 City of Hermosa Beach Page 23 of 28 the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section. A. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability. B. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement. C. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County. D. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. E. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party. F. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’s city manager, or designee, may execute any such amendment on behalf of CITY. ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature. FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other. TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided. RFP 19-02 City of Hermosa Beach Page 24 of 28 ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency. OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own all documents and other work product of the Consultant, except the Consultant’s notes and workpapers, which pertain to the work performed under this Agreement. The City shall have the sole right to use such materials in its discretion and without further compensation to the Consultant, but any re-use of such documents by the City on any other project without prior written consent of the Consultant shall be at the sole risk of the City. DISCLOSURE REQUIRED. (City and Consultant initials required at one of the following paragraphs) By their respective initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is a “consultant” for the purposes of the California Political Reform Act because Consultant’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18701(a)(2) or otherwise serves in a staff capacity for which disclosure would otherwise be required were Consultant employed by the City. Consultant hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the City’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to consultant commencing services hereunder, the City’s Manager shall prepare and deliver to consultant a memorandum detailing the extent of Consultant’s disclosure obligations in accordance with the City’s Conflict of Interest Code. City Initials ______ Consultant Initials ______ OR RFP 19-02 City of Hermosa Beach Page 25 of 28 By their initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is not a “consultant” for the purpose of the California Political Reform Act because Consultant’s duties and responsibilities are not within the scope of the definition of consultant in Fair Political Practice Commission Regulation 18701(a)(2)(A) and is otherwise not serving in staff capacity in accordance with the City’s Conflict of Interest Code. City Initials ______ Consultant Initials ______ IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written. CITY OF HERMOSA BEACH CONSULTANT MAYOR By: TITLE ATTEST: Elaine Doerfling, City Clerk Taxpayer ID No. APPROVED AS TO FORM: Michael Jenkins , City Attorney RFP 19-02 City of Hermosa Beach Page 26 of 28 6.3 Required Forms 6.3.1 Certification of Proposal RFP #: _________ The undersigned hereby submits its proposal and agrees to be bound by the terms and conditions of this Request for Proposal (RFP). 1. Proposer declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this proposal or any work connected with this proposal. Should any agreement be approved in connection with this Request for Proposal, Proposer declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom. 2. By submitting the response to this request, Proposer agrees, if selected to furnish services to the City in accordance with this RFP. 3. Proposer has carefully reviewed its proposal and understands and agrees that the City is not responsible for any errors or omissions on the part of the Proposer and that the Proposer is responsible for them. 4. It is understood and agreed that the City reserves the right to accept or reject any or all proposals and to waive any informality or irregularity in any proposal received by the City. 5. The proposal response includes all of the commentary, figures and data required by the Request for Proposal 6. The proposal shall be valid for 90 days from the date of submittal. 7. Proposer acknowledges that the City may issue addendums related to this RFP and that the proposer has reviewed the following addendums which have been issued: Addendum: _____________________________ Addendum: _____________________________ Addendum: _____________________________ Addendum: _____________________________ 8. Proposer further acknowledges the provisions of any addendums issued have been incorporated into their proposal. Signature of Authorized Representative: ____________________________________________ Printed Name and Title: ____________________________________________ RFP 19-02 City of Hermosa Beach Page 27 of 28 6.3.2 Non-Collusion Affidavit RFP #: _________ The undersigned declares states and certifies that: 1. This proposal is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation. 2. This proposal is genuine and not collusive or sham. 3. I have not directly or indirectly induced or solicited any other Proposer to put in a false or sham proposal and I have not directly or indirectly colluded, conspired, connived, or agreed with any other Proposer or anyone else to put in a sham proposal or to refrain from submitting to this RFP. 4. I have not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price or to fix any overhead, profit or cost element of the proposal price or to secure any advantage against the City of Hermosa Beach or of anyone interested in the proposed contract. 5. All statements contained in the Proposal and related documents are true. 6. I have not directly or indirectly submitted the proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any person, corporation, partnership, company, association, organization, RFP depository, or to any member or agent thereof, to effectuate a collusive or sham proposal. 7. I have not entered into any arrangement or agreement with any City of Hermosa Beach public officer in connection with this proposal. 8. I understand collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards. Signature of Authorized Representative: ____________________________________________ Printed Name and Title: ____________________________________________ 6.3.3 Compliance with Insurance Requirements RFP #: _________ The selected consultant will be expected to comply with the City’s insurance requirements contained within this RFP. The undersigned declares states and certifies that: 1. Proposer agrees, acknowledges and is fully aware of the insurance requirements as specified in the Request for Proposal. RFP 19-02 City of Hermosa Beach Page 28 of 28 2. If selected, proposer agrees to accept all conditions and requirements as contained therein. Signature of Authorized Representative: ____________________________________________ Printed Name and Title: ____________________________________________ 6.3.4 Acknowledgement of Professional Services Agreement RFP #: _________ The selected consultant will be expected to comply with and sign the City’s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Section 6.2. The City Attorney or their designee retains the discretion to accept or reject proposed exceptions or modifications to the City’s Professional Services Agreement. 1. Proposer agrees, acknowledges and is fully aware of the conditions specified in the City’s Sample Professional Services Agreement. 2. Proposer agrees to accept all conditions and requirements as contained therein with exceptions noted as follows: ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ Signature of Authorized Representative: ____________________________________________ Printed Name and Title: ____________________________________________ CITY OF HERMOSA BEACH DEPARTMENT OF PUBLIC WORKS PROPOSAL FOR ON-CALL PLAN CHECK SERVICES RFP 19-02 JULY 11, 2019 m6 Consulting, Inc. 4165 E. Thousand Oaks Blvd, Suite 355 Westlake Village, California 91362 4165 Thousand Oaks Blvd, Suite 355 Westlake Village, California 91362 805 379 1015 Phone July 11, 2019 Mr. Fabio M. Macias Public Works Department City of Hermosa Beach 1315 Valley Drive Hermosa Beach, California 90254-3885 Subject: City of Hermosa Beach Public Works Department Proposal for On-Call Plan Checking Services RFP 19-02 Dear Mr. Macias, Thank you for the opportunity to provide our Proposal for Plan Check Services for the City of Hermosa Beach Public Works Department. We are pleased to present this Proposal, which reflects the capabilities of our uniquely qualified firm to provide the requested scope of on-call plan checking services to the City of Hermosa Beach. The m6 Consulting (m6) team has provided development review and related mapping and engineering services to the City of Hermosa Beach Public Works Department since 2015. Additionally, m6 provides engineering and review services to the Cities of Calabasas, West Hollywood, Camarillo, Westlake Village, Office of the State Fire Marshal, and California State University (CSU) System's campuses statewide. These services include building life safety, structural, and associated plumbing and mechanical systems, as well as site grading, drainage, roadway and utility review. m6 provides funding and grant writing services to the Cities of West Hollywood, Beverly Hills, Santa Monica, Oxnard and Goleta, as well as the Las Virgenes Municipal Water District (LVMWD). Additionally, m6 staff have assisted cities with the development of processes, procedures, policies and the training of their staff. Our company distinguishes itself by providing a high level of service to a select group of clients. Company principals are directly involved in day to day operations, allowing for a focused presence and leadership in the City and its review projects. Our team members have worked with the City and their staff for years, and represent a context-sensitive understanding of Hermosa Beach and the nuances of development review and conditioning. m6 has assisted the City’s Public Works and Community Development Departments on complex development projects which include offsite infrastructure impacts and improvements, complex right of way and construction conditions, utility relocations, and significant interdepartmental coordination and conditioning at early stages of development. These projects occur in a built environment of existing adjacent development, aged infrastructure, and complex site conditions, in the context of City of Hermosa Beach/On-Call Plan Checking Services July 11, 2019 Page 2 an active and vocal community. In this framework, m6 has provided engineering review of private development and capital projects, disabled access review and building assessment for City facilities, technical engineering advice and staff support, and assistance with the development of policies, procedures, process mapping, and standard plan updates. Summary of Qualifications Our engineering and development review team possesses a unique combination of broad experience, deep knowledge and blended expertise in construction, review and city process development. They approach their work in a pro-active, solutions-oriented manner that values efficient client service. Key Qualifications: Comprehensive Knowledge of Development Review in Hermosa Beach Knowledge of the City of Hermosa Beach, Staff and Procedures Highly Experienced Team Focused on the City of Hermosa Beach and its Needs Value Added Expertise in Project Management and Specialized Engineering Functions Experience in public works administration, grant writing, funding, and inter-agency communication and coordination. Roadway, Drainage, Sewer Design and Master Planning Authorized Signature The following individual is authorized to negotiate and contractually bind the Consultant: Robert P. Woodward, PE, Principal 4165 E. Thousand Oaks Boulevard, Suite 355 Westlake Village, California 91362 (805) 379-1015 (Phone) robert@m6consultinginc.com m6 Consulting, Inc. Proposal for On-Call Plan Checking Services July 11, 2019 __________________________________________________________________________________ City of Hermosa Beach/On-Call Plan Checking Services/RFP 19-02 Page: 4 PROPOSAL ON-CALL PLAN CHECKING SERVICES CITY OF HERMOSA BEACH PUBLIC WORKS DEPARTMENT 1.0 FIRM PROFILE m6 Consulting, Inc (m6) provides plan review, inspection, permitting, project management and engineering services to municipal clients as well as the State of California. Our principal office is located at 4165 East Thousand Oaks Boulevard in the community of Westlake Village in Ventura County. In addition, we currently maintain an on-site presence serving Hermosa Beach Public Works at City Hall. FIRM INFORMATION Legal Name and Address: m6 Consulting Inc. 4165 East Thousand Oaks Blvd. Ste. 355 Westlake Village, CA, 91362 Point of Contact: Robert Woodward 4165 East Thousand Oaks Blvd. Ste. 355 Westlake Village, CA, 91362 805.379.1015 Type of Business: S Corporation Federal Employer I.D. Number: 4641711554 Number of Years Company has Been in Business: 6 Years m6 Consulting, Inc. Proposal for On-Call Plan Checking Services July 11, 2019 __________________________________________________________________________________ City of Hermosa Beach/On-Call Plan Checking Services/RFP 19-02 Page: 5 2.0 PROJECT UNDERSTANDING AND APPROACH TO SCOPE OF WORK Our company provides development review, engineering and related services for the Cities of Calabasas, Camarillo, Santa Monica, Beverly Hills, Westlake Village, West Hollywood, Hermosa Beach, Oxnard, Goleta, and the Las Virgenes Municipal Water District (LVMWD), as well as the 23 campuses of the California State University (CSU) System, Community College District, and the Office of the State Fire Marshal (OSFM). m6 team members have experience in project management and design of highway, roadway, infrastructure, grading and drainage projects, as well as the review of private development grading, drainage, infrastructure, associated site plan, accessibility, structural and vertical construction. The m6 team is unique in their blend of experience in the design of private development grading, drainage, infrastructure, inspection and assessment of building sites and associated vertical construction, as well as the coordination and management of bid processes, agency approvals and construction. The m6 Consulting (m6) team has provided development review and related mapping and engineering services to the City of Hermosa Beach Public Works Department since 2015. m6 has assisted the City’s Public Works and Community Development Departments on complex development projects which include offsite infrastructure impacts and improvements, complex right of way and construction conditions, utility relocations, and significant interdepartmental coordination and conditioning at early stages of development. These projects occur in a built environment of existing adjacent development, aged infrastructure, and complex site conditions, in the context of an active and vocal community. In this framework, m6 has provided engineering review of private development and capital projects, disabled access review and building assessment for City facilities, technical engineering advice and staff support, and assistance with the development of policies, procedures, process mapping, and standard plan updates. In accordance with the requirements of the Request for Proposals we offer the following understanding and approach for the delivery of the required Land Development Civil Plan Check services. m6 will provide for the review of project development plans and related design reports including grading, drainage, infrastructure, as well as public right of way improvements associated with development projects. Such improvements include remedial grading, excavation and associated earthwork in conjunction with the approved geotechnical recommendations, as well as associated structures including shoring, retaining walls, outlet structures and bridges requiring public works review. Other review items include on site paving, circulation, streets, sidewalks, storm drains and associated catch basins, junction and outlet structures, water quality mitigation related devices, as well as sanitary sewers and related manholes, water lines, off-site improvements (street, drainage, water and sewer) and landscape improvements. The proposed project storm drain and sewer impacts must be reviewed relative to the City's storm drain and sewer master plans for compatibility and to assess impacts to these systems. Review of m6 Consulting, Inc. Proposal for On-Call Plan Checking Services July 11, 2019 __________________________________________________________________________________ City of Hermosa Beach/On-Call Plan Checking Services/RFP 19-02 Page: 6 proposed storm drain improvements shall be completed in conjunction with the project’s drainage study, which evaluates project and area hydrology and associated hydraulic capacity of existing and proposed drainage systems. Compliance of the project with the City’s LID guidelines, MS4 permit documents, and NPDES requirements will be verified together with a review and approval of site improvements, drainage system and related water quality mitigation measures. For new construction or redevelopment projects, including complex residential, multi- family, commercial or mixed use of significant scope, m6 may provide preliminary review and approval of the project if so directed by the Public Works Department. These reviews commence early in the project planning process, typically at the time of environmental study preparation, and evaluate the project’s infrastructure impacts. This process of preliminary review assesses existing site conditions, identifies deficiencies with respect to proposed project impacts, and quantifies required improvements to facilities. The purpose of these reviews is to establish project feasibility, identify significant project impacts, and establish mitigation measures and conditions of approval. These reviews, with associated conditioning, occur prior to the approval of project entitlements (Conditional Use Permit, Vesting Tentative Map, Tentative Parcel Map, etc.). m6 will provide written copies of their correction list to the City Public Works Department, and provide a recommendation for approval when the plan review process is completed and plans are approvable. Team members will attend meetings with City staff to review comments, provide briefings and coordinate the development of conditions of approval. Additionally meetings can be provided with project technical consultants, and applicants as necessary to resolve review items and insure compliance with the City’s standards and requirements. When required or deemed appropriate by Public Works Director, m6 will attend commission and Council meetings and make presentations when necessary. m6 and its staff have assisted cities with the development of policies, procedures, checklists and guidelines to clarify process and related review procedures for grading, drainage, infrastructure review, preliminary studies and reports, tentative maps and parcel maps. Our staff currently assists the City of Hermosa Beach with the development of grading and drainage checklists, development process mapping and development code review, so we are well familiar with the current state of this process with the City. m6 Consulting, Inc. Proposal for On-Call Plan Checking Services July 11, 2019 __________________________________________________________________________________ City of Hermosa Beach/On-Call Plan Checking Services/RFP 19-02 Page: 7 Highlighted Knowledge and Capabilities m6 can assist the City and their Public Works Department with all aspects of project management and engineering support, inclusive of the following: Review of development and off site improvement plans, parcel maps, vesting tentative parcel maps, wireless/cellular facility plans and applications. Project/program management. City engineering and extension of staff services. Traffic engineering, traffic control plan and signal review. Interagency coordination and permitting. Utility coordination, communication and permitting. Capital project development and design management. Bid period services (bid package preparation, bidder communication, bid analysis and summary staff reports and recommendations). Project funding/financing (application, coordination, funding documentation and reimbursement requests). Grant writing and funding applications. Public outreach and project presentations to City staff, Council, and Commissions. Quality Assurance (QA)/Quality Control (QC), peer review and constructability analysis. Floodplain management and FEMA coordination. Disabled accessibility assessments for City buildings and facilities. Program and ordinance development and improvement. Policy and procedure development and process mapping. Staff training. Soils Like many coastal communities, Hermosa Beach is characterized by challenging geology, hillside construction conditions, high density development, expansive soils and the difficulties of redevelopment in a built environment. Grading and excavation limits can be affected by geologic and geotechnical conditions, property and easement limits, and adjacent development. These considerations need to be identified and solutions developed early in the development process as feasibility of the project is evaluated, and conditions of approval developed accordingly. Geotechnical conditions developed through the design and review process need to be incorporated into the final foundation and site development plans. m6 Consulting, Inc. Proposal for On-Call Plan Checking Services July 11, 2019 __________________________________________________________________________________ City of Hermosa Beach/On-Call Plan Checking Services/RFP 19-02 Page: 8 Grading and Drainage Grading and related excavation activities associated with site development can be complicated, particularly in existing built conditions. Required excavation for the construction of basements and underground parking garages, or the installation of earth retaining structures must be completed while protecting existing adjacent buildings, roads, utilities and property improvements. Completion of grading may require interim shoring and other protective measures that must be designed and permitted in advance of the start of construction. Attention must be paid to grade transitions that result in retaining walls that need to be designed, reviewed and approved in coordination with the Building and Safety and Planning Divisions of the Community Development Department. Sites proposed for development may be influenced by significant offsite drainage, and existing drainage facilities may be of limited capacity and require on-site detention to both offset increases in storm water runoff as well as mitigation of storm drain system deficiencies. The project must be reviewed with respect to the City's Master Plan of Drainage, the County of Los Angeles Modified Rational Hydrology methodology, and existing site and storm drain system constraints. The City's Low Impact Development guidelines provide a framework for mitigation of water quality impacts that frequently require on-site treatment and disposal. Timely review and conditioning of project drainage impacts and mitigation measures during the preliminary and design phases of the project allow for a complete and comprehensive process of project evaluation and approval. City Survey and Mapping Review A common component of land development review is the evaluation of submitted project survey and mapping instruments. Development projects may require lot-line adjustments, parcel map waivers, condominium plans, parcel maps and final maps depending upon the specifics of the project and requirements of the Subdivision Map Act. These mapping instruments must be reviewed in conjunction with the project plans and underlying mapping plat maps, easements and deed restrictions, prior to approval and forwarding to the County of Los Angeles for recordation. During the Planning and entitlement process, tentative parcel maps and tentative maps may require preliminary review to identify any underlying boundary or conformity issues with existing property delineation. Given the often constrained nature of development and existing boundary and property issues that may exist in older sections of the City, an early survey and mapping review of proposed development is essential. Disabled Access Review The Americans with Disabilities Act (ADA) and the State of California's Disabled Access provisions for commercial, multi-family housing and site accessibility provides both a m6 Consulting, Inc. Proposal for On-Call Plan Checking Services July 11, 2019 __________________________________________________________________________________ City of Hermosa Beach/On-Call Plan Checking Services/RFP 19-02 Page: 9 civil rights and code compliance framework for building owners and designers. m6 has skilled and CASp certified staff, experienced in providing disabled access review for new and existing buildings. Additions, alterations, and changes of use in existing buildings will trigger accessibility requirements, which must be correctly integrated into a project's plans and scope. In many urban and hillside environments, providing an accessible site and connections to public right of way can be challenging. The m6 team is experienced in performing disabled access compliance reviews in various municipalities and surrounding Counties, and well versed in the nuances of code application in these conditions. Training m6 team members Robert Woodward, Masoud Mahmoud and Edward Alexanians provide training in areas of their expertise for agencies and fellow staff members in their client jurisdictions. Robert Woodward has provided grading, drainage, storm drain, retaining wall and building design training to both Community Development and Public Works audiences to both advance staff knowledge and improve interdepartmental awareness of areas of technical overlap and mutual review responsibility. Masoud Mahmoud and Ed Alexanians have provided code training to city and county staff members for both plan review process, procedure and code updates. Collectively, the m6 team utilizes their knowledge of construction, engineering, and code requirements to be an information resource to City staff and applicants alike. Benefits of Blended Expertise: Public Works and Building and Safety There are many areas where traditional areas of Building and Safety jurisdiction interact with those of Public Works, utilities and adjacent regulatory agencies. m6 brings this blended expertise to such 'cross-over' areas in a seamless and comprehensible manner as a "value added" benefit to both City staff and applicants alike. Below are some examples. Retaining Walls Adjacent to Public Right of Way Frequently the construction of retaining walls, parking structures, and other subsurface structures are required adjacent to City and Caltrans right of way. Such structures require specialized shoring, with design contemplating wheel loading specified in AASHTO's design specifications. Should tie-back anchors be required for temporary or permanent soldier pile stabilization, coordination with Public Works regarding underground utility verification and pot-holing is necessary to assure the tie back concepts are feasible. Should permanent anchorage be required, we are familiar with the development of encroachment agreements and when these are feasible. m6 Consulting, Inc. Proposal for On-Call Plan Checking Services July 11, 2019 __________________________________________________________________________________ City of Hermosa Beach/On-Call Plan Checking Services/RFP 19-02 Page: 10 Mechanically Stabilized Earth (MSE) Retaining Walls Increasingly MSE walls are utilized for accomplishing grade transitions in hillside conditions. These are desirable with City Planners due to their ability to be actively vegetated, and create a 'living wall' in lieu of a conventional retaining wall. Unlike conventional wall though, MSE walls derive their stability from their earth backfill, and their performance is largely based on the placement tie-back geo-grids in conjunction with the site grading operation. Due to often limited setbacks from property lines, the geo-grids required to anchor these walls may render their use infeasible. Thus the review of MSE walls is a geotechnical and grading consideration more typical of Public Works expertise, while the permitting functions traditionally reside in Building and Safety. We have traditionally provided reviews of these types of structures between Departments, often at an early stage in the project when Planning approvals are required. On-Site Vehicle and Pedestrian Bridges Frequently on-site development will contemplate the construction of bridges to accommodate vehicle or pedestrian traffic. The review of these structures requires the use of traditional highway standards such as AASHTO's Bridge Design Specifications and the associated standard for the design of pedestrian bridges. In consideration of these codes, it is important that Public Works engineering complete these reviews, as AASHTO standards are not traditionally understood or utilized by Building and Safety plan reviewers, and reviewing these structures under the CBC is inappropriate and problematic. At m6, both Mr. Woodward and Mr. Alexanians have designed and reviewed bridges, and understand the proper standards and considerations that need to be applied with such structures. The above items reflect a few of many cross-over considerations where m6's blended and diverse experience is valuable in development review. m6 Consulting, Inc. Proposal for On-Call Plan Checking Services July 11, 2019 __________________________________________________________________________________ City of Hermosa Beach/On-Call Plan Checking Services/RFP 19-02 Page: 11 TEAM ORGANIZATIONAL CHART The team's organization structure and leadership are illustrated in the subsequent Organization Chart. COMMUNICATIONS APPROACH AND QUALITY CONTROL Communication- Our philosophy in providing plan check services emphasizes the role of timely review and pro-active communication in the development review and permitting process. Plan check functions are not a turn-key service but rather an integrated process that spans multiple City departments as well as other outside agencies that may be involved due to project impacts and conditions of approval. The plan check group coordinates with diverse staff members and agencies relative to plan reviews, comments, City of Hermosa Beach Lucho Rodriguez, Public Works Director Robert Woodward, PE, CASp Project Manager/Plan Check Supervisor Masoud Mahmoud, PE, LEED AP Project Director Grading Drainage Jimmy Todorov, PE Grading/ Drainage Electrical Telecom Municipal Finance Zhanna Shin, CPE Grading/Drainage Review Rachel Williams, EIT Grading/Drainage Review Luis Molina, EIT, CPE Grading/Drainage Review Nicole Thompson, EIT, CPE FEMA Coordination Funding/Grant Writing Grading/Drainage Nicole Thompson, EIT, CPE Grading/Drainage Review Victor Peterson, CBO Administration/Public Contact and Communication Louis Igert III Disaster Recovery Services Roadway, Traffic, Structural Farhad Zaltash, PE, TE Traffic Engineering Traffic Control Review Teal Pacyna Electrical, Utility Engineering and Telecom Review Edward Alexanians, PE, SE Structural, Life Safety, Disabled Access m6 Consulting, Inc. Proposal for On-Call Plan Checking Services July 11, 2019 __________________________________________________________________________________ City of Hermosa Beach/On-Call Plan Checking Services/RFP 19-02 Page: 12 status and approvals. The effective operation and supervision of these functions requires knowledgeable presence and leadership. Communication with city staff and community stakeholders is essential in the project development process. For larger projects community outreach and engagement of stakeholders helps to inform the public of proposed project, in advance of the start of construction activity. Such meetings help the community better understand the need for, and implications of proposed improvements to the City's infrastructure. Early information helps to answer questions and improve the quality of feedback provided at public hearings and in public document review. m6 currently provides and maintains an active style of communication for review projects with City staff and clients. m6 communicates comments and responds to questions by phone and email, and attends meetings when required by City staff. It is important for City staff to also maintain a reciprocal line of communication. This m6 maintains state of the art teleconferencing facilities, with the ability to conduct virtual meetings with City staff and clients. The virtual review of plans interactively with design professionals and building owners allows for the rapid identification of issues and the seamless communication of requirements. Quality Control/ Quality Assurance (QA/QC) - m6 engages in a layered quality control process. Project checklists are utilized along with constant communication between m6 team members, principles, and City staff regarding all plan reviews. Plans are thoroughly reviewed by one of the m6 team’s certified plans examiners utilizing experience and the developed correction lists and City standard documents. The next level of review will be performed by the company’s lead for City of Hermosa Beach plan reviews. The plans will then be discussed with one of the team’s principals, and depending on the size and scope of the individual projects, additional review by the principle will occur. This layered approach to plan review is key to our quality control and quality assurance process. m6 Consulting, Inc. Proposal for On-Call Plan Checking Services July 11, 2019 __________________________________________________________________________________ City of Hermosa Beach/On-Call Plan Checking Services/RFP 19-02 Page: 13 3.0 EXPERIENCE AND QUALIFICATIONS FIRM CAPABILITIES AND EXPERIENCE m6 Consulting, Inc. (m6) provides plan review, inspection, code compliance, project management and engineering services to municipal and higher education clients. Capabilities include review of grading, drainage, and infrastructure, as well as public right of way improvements associated with development projects for compliance with all codes and standards as adopted by the City of Hermosa Beach. Complimentary to this vertical building review capability is expertise in of building, structural, life safety, plumbing, mechanical, electrical, energy and green building code compliance review, which allows for a complete and comprehensive characterization of a proposed building site horizontal and vertical design and understanding. This hybridized capability is complemented by cutting edge technical knowledge, and supplemented by capabilities in regulatory mapping, project delivery and process improvement. Examples of current clients and related services are illustrated below. City of Hermosa Beach In 2016, the City of Hermosa Beach retained m6 to provide City Engineering and development review services for their Public Works Department. Services provided to the City include review of development projects and associated project design plans and related reports, grading, drainage, infrastructure and public right of way improvements. Hermosa Beach is an established community which is experiencing a large volume of re- development projects in an environment of aged infrastructure with limited capacity. As a built-out community, Hermosa Beach has had limited experience with large development and re-development projects, and they have retained m6 to assist with developing policies and procedures, checklists, process mapping, project conditioning and entitlement review. Complex infill projects often involve sophisticated design and excavation techniques, innovative technology, difficult utility relocations and traffic handling. m6 reviews grading, drainage, shoring, sewer, storm drain, lot line adjustments and parcel maps, as well as roadway improvement plans. Many projects require street vacations, easement re- conveyance and utility relocations. m6 has assisted Public Works with establishing a preliminary design review process that provides for feasibility review during the early stages of design and environmental documentation. This ensures that items critical to the City’s infrastructure and project feasibility are identified and established during the early stages of project development. City of Calabasas In 2014 the City of Calabasas retained m6 Consulting to improve their plan check, project review and delivery process. They recognized that the combination of difficult soils, m6 Consulting, Inc. Proposal for On-Call Plan Checking Services July 11, 2019 __________________________________________________________________________________ City of Hermosa Beach/On-Call Plan Checking Services/RFP 19-02 Page: 14 adverse topographic conditions and complex construction methodologies require a special kind of 'hybrid' design reviewer that could review across the disciplines of planning, public works and building and safety relative to design standards, building codes and land use regulation. With the growing complexity of the City's planning, entitlement and development review process, there was a clear need to identify, anticipate and condition issues related to site development and building engineering early in the development review process. m6 has assisted the City in improving these portions of the development review process, as well as improving interdepartmental communication and coordination between Planning, Public Works and Building and Safety. m6 currently provides the City with building life safety, structural, plumbing, mechanical and electrical, grading and drainage review services, as well as inspection, permit technical and code enforcement support. California State University (CSU) System The Chancellor's Office of the CSU system has retained m6 Consulting to provide plan review services for their 23 campuses, as well as to improve their plan check and development review processes. The CSU system has initiated the development of 'net zero' buildings which minimize the impacts of the building on its environment relative to energy cogeneration, water reuse, and optimized energy consumption. These buildings are designed to 2020 code standards, which requires a specialized review beginning early in the design process to attain the equivalent of a LEED Platinum building. Individual CSU campuses have retained m6 to perform these types of plan checks, which blend both pro- active and anticipatory review early in the process with detailed review of complex, cutting edge 'green' technologies along with traditional building components during the design level reviews. m6 serves the CSU as a technical resource in code review (building, structural, plumbing, mechanical and electrical), and serves as a conformance reviewer for fire-life safety for large projects in advance of their submittal to the State Fire Marshal and Division of the State Architect. City of West Hollywood The City of West Hollywood retained m6 to assist in building life safety, structural, disabled access, mechanical, plumbing and electrical plan review, as well as providing building official support and process mapping for the Community Development Department. Development projects located in West Hollywood often contemplate complex additions to existing buildings and re-development in built conditions to allow for vertical city growth. This vertical urbanization results in development proposals which are innovative from an architectural and structural standpoint, often involving high-rise structures and subterranean construction. m6 assists the City in the review of these projects by providing remote plan check services and maintaining effective and efficient communication with both City staff and building permit applicants. m6 Consulting, Inc. Proposal for On-Call Plan Checking Services July 11, 2019 __________________________________________________________________________________ City of Hermosa Beach/On-Call Plan Checking Services/RFP 19-02 Page: 15 City of Goleta The City of Goleta retained m6 to assist with the management of the City’s program of capital improvement projects and assist the Director with analysis of project management staff and project delivery for the Department of Public Works. The Director and City Manager desired the optimization of staff effort with respect to workload and consultant support, in order to execute an extensive program of road, bridge, City parks, traffic and rail projects, many with grant funding and associated project delivery deadlines. m6 provided training, coaching, and mentoring for City Public Works staff, assisted with consultant selection, and assumed direct management responsibility for multiple projects. m6 guided staff on the development of criteria for pursuit of various grant funding sources (Highway Bridge Program (HBP), Measure A, Safe Routes to School (SR2S), Environment Enhancement Mitigation Fund (EEMP), Community Development Block Grant (CDBG), SB1, others), to identify and prioritize staff effort relative to project type and funding viability. m6 developed a program management ‘dashboard’ for City Manager to organize capital projects by type, funding sources, risks, and significant deadlines/activities. Upon the Director’s resignation, m6’s Robert Woodward and Masoud Mahmoud assumed the role of interim Public Works Director and City Engineer respectively, at the request of the City Manager. During this period, m6 supervised the development of the City’s Amtrak Station project, which included the acquisition of right of way, the development of station design, the evaluation of over and under-crossing options for vehicle, bike and pedestrian structures to traverse US Highway 101 and , and the acquisition of funding for the design and construction of the station and associated site improvements through the California State Transportation Agency’s (CalSTA) Transit and Intercity Rail Capital Program (TIRCP). m6 coordinated fee study updates, developed cooperative/master agreements, improved inter-departmental communication and coordination between Public Works and Community Development, prepared staff reports and presentations for the City’s Council, Planning Commission, and Parks Commission, and supported the City Attorney’s Office with technical documentation, review and analysis. Other efforts included the management of winter storm damage recovery related to disaster events FEMA-4305-DR-CA (January 2017 Storms), FEMA-4308-DR-CA (February 2017 Storms), with associated damage surveys, reporting, design, repair and outside agency (County Flood Control, Cal OES, FEMA, USACE, CDFG, RWQCB) coordination. Storm damage projects included a flood control channel repair (including articulated revetment, fish ladders, rip-rap scour protection), damaged cribwall (FHWA- ER Program) and debris removal. In association with disaster FEMA-4301-DR-CA, m6 prepared a successful grant proposal for funding of a $750,000 seismic retrofit of the City’s Goleta Valley Community Center through FEMA’s Hazard Mitigation Grant Program (HMGP). m6 Consulting, Inc. Proposal for On-Call Plan Checking Services July 11, 2019 __________________________________________________________________________________ City of Hermosa Beach/On-Call Plan Checking Services/RFP 19-02 Page: 16 Engineering and Assessment m6 provides engineering design, assessment and reporting capabilities for architectural, and structural design projects in multiple jurisdictions. Our company maintains specialized capability in structural design assessment and inspection, with ICC certified inspection staff and engineers certified under Cal OES/FEMA’s Structural Assessment Program (SAP) as post-disaster evaluators. Complimentary to these capabilities is expertise in the design of grading, drainage and public works improvements and infrastructure, which allows for a complete and comprehensive characterization of a proposed building site horizontal and vertical design and understanding. This hybridized capability is complemented by cutting edge technical knowledge, and supplemented by capabilities in FEMA floodplain review, hazard mapping, damage inspections, documentation, and Cal OES/FEMA disaster recovery process mapping, development and grant application preparation. Disaster Assistance/Recovery m6 has provided disaster-related recovery assistance and services to cities in Los Angeles, Ventura and Santa Barbara Counties. These services include damage inspections and documentation, coordination with City, County, State (Cal OES) and federal (FEMA/FHWA) staff, and related damage assessment, reporting, cost tracking and reimbursement. m6 team members include former FEMA and Cal OES officials, who can provide knowledgeable navigation of State and federal code requirements related to Cal OES and FEMA disaster funding. The declaration of a federal disaster creates opportunities for grant funding for mitigation activities that will address future disasters and related preparedness. m6 has prepared mitigation grant proposals for multiple cities to access funding through FEMA’s Hazard Mitigation Grant Program (HMGP), with associated technical documentation and benefit-cost assessments (BCA’s). In recent years, m6 has provided disaster assistance and related management of projects for the cities of Calabasas, West Hollywood, Beverly Hills, Santa Monica, Oxnard and Goleta. Woolsey Fire and Recovery More recently, m6 has been providing post-disaster services to the City of Calabasas and the unincorporated areas of the County in the aftermath of the Woolsey Fire. m6 staff have provided damage assessments and related evaluations for residential, commercial, and flood control facilities affected by fire, to support postings of use restrictions or prohibitions per the ATC-20 evaluation program. These assessments provide the basis for further evaluations for existing damaged buildings to be repaired in conjunction with the provisions of the Existing Building Code, and inform the discussions with property owners and their design consultants. m6 Consulting, Inc. Proposal for On-Call Plan Checking Services July 11, 2019 __________________________________________________________________________________ City of Hermosa Beach/On-Call Plan Checking Services/RFP 19-02 Page: 17 Concurrent with damage assessment, the City of Calabasas initiated communication with owners of fire damaged properties to facilitate the process of recovery and re-building of damaged properties. Working in consultation with the City’s Planning Division, m6 is developing process documents to assist with streamlining the City’s Planning and Building plan check process. Elements of process development include allowances for like-for-like rebuilds, options for re-use of existing foundations, non-conforming structures, and requirements for debris removal from damaged properties. Key considerations are those process details which encourage rapid repair and reconstruction of damaged properties, minimize lengthy Planning and Building approval processes, while respecting the character of the neighborhoods and the spirit of the City’s development process. Regulatory/Outside Agencies m6 staff has extensive experience coordinating reviews with outside agencies, including Fire Departments, Flood Control Districts, Water Districts, Fish and Game, Corps of Engineers, Coastal Commission, Caltrans, various departments of the County of Los Angeles, and the Regional Water Quality Control Board. Our staff members have both public and private design, development and review experience, and this diversity of experience allows for a unique insight and understanding of the nuances of project development, review, conditioning and approval. The m6 team, with their depth and diversity of experience, is provided to the City in combination with local presence, working knowledge of the disaster area, and specific capabilities as reflected below. m6 Consulting, Inc. Proposal for On-Call Plan Checking Services July 11, 2019 __________________________________________________________________________________ City of Hermosa Beach/On-Call Plan Checking Services/RFP 19-02 Page: 18 Specific Projects To illustrate our project specific expertise, we include the following projects with descriptions of related services. This is a sample of projects, and we can certainly provide additional project references should the City require this for review. AE Wright Footbridge (Calabasas, Ca) Project Management, Constructability Review, Agency Coordination, Environmental and Right of Way Approvals. The AE Wright Footbridge is a pedestrian connection project originally funded by Caltrans Safe Routes to School (SR2S). The project concept was to provide a safe route across Las Virgenes Creek to AE Wright School from adjacent residential neighborhoods. The original design and engineers estimate significantly underestimated the actual cost of construction. The design was plagued by constructability issues related to creek geology, stream hydraulics and bridge foundation design, as well as environmental and easement issues. m6 completed a design and constructability review, and proceeded to take over management of design consultants and their PS&E and geotechnical studies to address design issues and prepare the construction documents for bid. Additionally, m6 worked with Caltrans to complete environmental review and permitting, and the adjacent school district to formalize an easement necessary for Caltrans Right of Way clearance. The project was formally funded by Caltrans utilizing the American Recovery and Reinvestment Act (ARRA) program, and completed in 2010. Mulholland Highway Permanent Restoration (Calabasas, Ca) Project Management, Project Funding, Agency Coordination m6's Robert Woodward and Michelle Manigold provided project development and management services for this $4.2 million dollar federally funded repair of a rural portion of Mulholland Highway south of Dry Canyon Cold Creek Road for the City of Calabasas. Mr. Woodward's role included the coordination of the project's environmental assessment and subsequent Categorical Exclusion, approval of the project and related funding through the Federal High Way Administration (FHWA) and Caltrans Local Programs Division (District7), and the coordination of the relocation of overhead and underground utilities. Challenges included the development of engineering designs for the repair of multiple deep landslides with the design and geotechnical engineer while maintaining traffic and adjacent trail access within the confines of existing right of way. Other challenges included coordination and engineering for the relocation of existing m6 Consulting, Inc. Proposal for On-Call Plan Checking Services July 11, 2019 __________________________________________________________________________________ City of Hermosa Beach/On-Call Plan Checking Services/RFP 19-02 Page: 19 (66kv/16kv) overhead electrical facilities by Southern California Edison (SCE), cable facilities owned by AT&T, Charter Cable and NextG Networks, as well as the interim relocation and high-lining of a water main owned by LVMWD. m6 Responsibilities: City project management, environmental approval and permitting, Caltrans and FHWA approval and funding, utility relocation and coordination, construction period management. Calabasas Highlands Master Plan of Drainage The Calabasas Highlands is a hillside community that is characterized by high density single family development in the context of a street and associated drainage system that is rural in nature. The development that occurs is infill in nature, typically involving large single family homes on small lots. The City requested m6 to work with staff to develop an 'in-house' analysis and update of the existing master plan to reflect 20 years of development and associated changes and drainage patterns, clarify areas of deficiency, recommendations for mitigation, and establish a prioritized list of projects. m6 worked with City staff to complete site surveys, as-built plan review, and develop a simplified hydrology that could be utilized by engineers and developers of single family homes to make their studies more consistent and appropriate to area drainage conditions. m6 Responsibilities: Drainage master plan update, coordination of staff and training in County of Los Angeles hydrologic methods, management of in-house drafting of master plan sheets and area hydrologic data, calculations and report preparation. Lost Hills Road/US 101 Interchange and Overcrossing (Calabasas, Ca) – Program Development, Project Management, Environmental Approval, Community and Agency Coordination. The City of Calabasas is in the process of completing a program of arterial system improvements that was developed by the County of Los Angeles prior to the City's incorporation in 1991. The last of these improvements is the Lost Hills Interchange, a regional connection between Pacific Coast Highway (SR1) and US 101. The project completed its Project Study Report (PSR) in 2008. When m6's Robert Woodward assumed management of the Interchange in 2009, the approved PSR included 4 build and 2 no-build alternatives, none of which were considered acceptable to the community. Mr. Woodward developed the procurement process for a PA/ED and PS&E consultant to provide these necessary preliminary designs, environmental assessments and final design documents for the Interchange. In order to satisfy community concerns, a new Alternative m6 Consulting, Inc. Proposal for On-Call Plan Checking Services July 11, 2019 __________________________________________________________________________________ City of Hermosa Beach/On-Call Plan Checking Services/RFP 19-02 Page: 20 7 was developed supplemental to the previous Caltrans approval, which preserved the existing community access and relocated the north-bound on-ramp to a partial clover configuration. This new configuration requires the acquisition of 8.7 acres of right of way to the northeast of the existing interchange. The acquisition area, currently owned by the County of Los Angeles and utilized under a Joint Powers Agreement (JPA) by the County of Los Angeles Sanitary District. m6's Michelle Manigold assisted with project management, including management of environmental approvals through Caltrans under CEQA and NEPA. Community concerns relative to interchange geometric configuration, noise impacts, safety, pedestrian circulation and community access have been addressed in a series of community meetings, and the current design enjoys unanimous support by both of the adjacent community associations. The project was transitioned for final permitting and construction to Parsons in 2013 and is currently under construction. m6 Responsibilities: City project development and management, environmental approval and permitting, Caltrans approval of preliminary designs and bridge Type Selection, utility coordination. Calabasas Mulholland Highway Scenic Corridor (Zone 1) (Calabasas, Ca) Project Management, Design, and Bid Support and Construction Period Services. m6 developed plans, specifications and engineers estimates (PS&E's) for the City of Calabasas for this first phase of implementation of the Mulholland Highway Master Plan between A.C. Stelle School and Declaration Avenue. m6's involvement included the attendance of meetings of the Traffic and Transportation Commission (TTC) and related workshops in which he presented preliminary geometric layouts and concept designs for community input and approval. Work included coordination with the City's Landscape Maintenance District (LMD) and Las Virgenes Municipal Water District (LVMWD) in the layout, sizing and installation of the project's irrigation system and service connections, and assisting the LMD with the development of PS&E's for landscape portion of the project. Services included support during bidding as well as project engineering and management during the construction phase of the project. Lindero Canyon Road/US 101 Interchange and Overcrossing (ASFP 3A) (Westlake Village, Ca) – Project Civil and Structural Engineering and Project Management m6 is providing civil design management and bridge engineering services for this roadway widening and overcrossing modification project for the City of Westlake Village. The project will widen the existing Lindero Canyon Road and overcrossing to 6 lanes, and provide for a Class 1 bikeway on the eastern side of the project. Working in m6 Consulting, Inc. Proposal for On-Call Plan Checking Services July 11, 2019 __________________________________________________________________________________ City of Hermosa Beach/On-Call Plan Checking Services/RFP 19-02 Page: 21 conjunction with the City's design engineer, m6's Robert Woodward has completed development of PS&E's for both civil and bridge structural components of the project. Civil improvements include roadway widening, grading, drainage, and gateway monumentation. Structural includes modification and seismic modeling and analysis of the existing bridge structure. Particular challenges on this project include the development of bridge barrier designs and geometric components that integrate bike and pedestrian safety in the context of bridge aesthetics and community gateway identifiers that will make the overcrossing unique in the region. m6 Responsibilities: City project management, engineering, Caltrans coordination and permitting, utility relocation and coordination, construction period services (specific submittal review, RFI response, field inspection and coordination). Reference: City of Westlake Village John Knipe, PE, City Engineer. 818 706 1613 Agoura Road/Lindero Canyon Roadway/Bridge Improvements (ASFP 3B) (Westlake Village, Ca) – Project Civil and Structural Engineering, Project Management and Construction Period Services m6 provided civil design and bridge engineering services for this roadway and bridge widening project for the City of Westlake Village. Working in conjunction with the City's design engineer, m6's Robert Woodward developed PS&E's for both civil and bridge structural components of the project, and provided project management and construction engineering and construction support for this effort, distinguished as the first project approved under the County of Los Angeles Measure R program. The project's development required right of way acquisition, roadway engineering, permitting and air rights easements with Los Angeles County Flood Control District, and the design and construction coordination of pre-stressed box girder bridge segments. The project's success depended on extensive attention to design detailing, construction sequencing and coordination with local business to minimize impacts to access and traffic flow during construction. Mr. Woodward's role included bridge engineering, construction period structural construction management, and coordinating the preservation of existing underground utilities owned by AT&T and Verizon serving regional customers, as well as a 24" water main owned by LVMWD. m6 Responsibilities: City civil engineer, structural engineer, construction engineering, LA County Flood Control coordination and permitting, utility coordination, construction period services (specific submittal review, RFI response, field inspection and coordination). m6 Consulting, Inc. Proposal for On-Call Plan Checking Services July 11, 2019 __________________________________________________________________________________ City of Hermosa Beach/On-Call Plan Checking Services/RFP 19-02 Page: 22 City of Westlake Village Community Park (Westlake Village, Ca) – Project Civil and Structural Engineering, Project Management and Construction Period Services m6 provided project management, planning and engineering services for the development of this 15 acre City facility, which includes baseball and soccer fields, a skate park and a 60,000 sf YMCA. Mr. Woodward assisted with site selection, preliminary cost evaluation, development of plans and specifications for the development of the park which included 1 million yards of grading and associated infrastructure of potable, recycled water, water main extensions, coordination with the local water district, and SCE for the permitting under their 66kV system. Other services included structural design of Park pump station buildings, retaining walls and inspection during construction. m6 provided plan review of the 60,000 square foot YMCA facility, which included a natatorium, exercise, basketball and food service facilities. m6 Responsibilities: City civil engineer, structural engineer, construction engineering, SCE coordination and permitting, Las Virgenes Municipal Water District and County of Los Angeles Fire Department coordination, construction period services (specific submittal review, RFI response, field inspection and coordination). m6 Consulting, Inc. Proposal for On-Call Plan Checking Services July 11, 2019 __________________________________________________________________________________ City of Hermosa Beach/On-Call Plan Checking Services/RFP 19-02 Page: 23 REFERENCES 1) Ms. Maureen Tamuri, AIA, Community Development Director, City of Calabasas. Phone: 818 224 1600. Email: mtamuri@cityofcalabasas.com. 2) Mr. Robert Yalda, PE, TE, Public Works Director/City Engineer, City of Calabasas. Phone: 818 224 1600. Email: ryalda@cityofcalabasas.com. 3) Ms. Rosemarie Gaglione, Public Works Director, City of Oxnard. Phone: 805-385-8055. Email: rosemarie.gaglione@oxnard.org. 4) Mr. Mark Pestrella, PE, Assistant Director, County of Los Angeles Department of Public Works. Phone: 626 458 4300. Email: m.pestrel@dpw.lacounty.gov 5) Mr. John Kelly, PE, Deputy Director, County of Los Angeles Department of Beaches and Harbors. Phone: 310 305 9532. Email: jkelly@bh.lacounty.gov 6) Mr. Massood Eftekari, PE, Deputy Director, County of Los Angeles Department of Public Works. Phone: 626 458 4016 Email: meftek@dpw.lacounty.gov 7) Mr. Adam Ariki, PE, Assistant Deputy Director, County of Los Angeles Department of Public Works/Waterworks. Phone: 626 300-3300 Email: AARIKI@dpw.lacounty.gov m6 Consulting, Inc. Proposal for On-Call Plan Checking Services July 11, 2019 __________________________________________________________________________________ City of Hermosa Beach/On-Call Plan Checking Services/RFP 19-02 Page: 24 STAFF EXPERIENCE AND QUALIFICATIONS m6 has assembled a unique team of highly qualified professionals with local experience and diverse talents in the fields of civil and structural aspects of land development review. Robert Woodward, PE Position: Project Manager and Development Review Supervisor Mr. Woodward has provided plan check, development review, design and project management services for several jurisdictions including the Cities of Calabasas, Hermosa Beach, Goleta, Oxnard, Westlake Village and West Hollywood, as well as the 23 campuses of the California State University (CSU) System, the Office of the State Fire Marshal (OSFM), and the Marin County Community College District. Development review includes grading, drainage, life safety and structural plan check of projects from concept through construction for City Community Development and Public Works Departments. Mr. Woodward brings 20 years of building construction, inspection, plan review, design to his role as project manager and plan check supervisor. Mr. Woodward will serve as the City’s point of contact and will provide plan check supervision for the m6 team. Masoud Mahmoud, PE, LEED AP Position: Project Director Mr. Mahmoud brings 25 years of local agency engineering, plan review and leadership, as well as management of large educational and public works development projects to his role as project director. As the former Associate Vice President of Construction and Campus Planning at Pepperdine University with over 20 years of extensive and varied higher education experience, he brings a valuable and unique perspective to the plan review process for our higher education projects. As a Civil Engineer with the Los Angeles County, Department of Public Works for 12 years, Mr. Mahmoud also brings a unique experience to our team relative to the inner workings of governmental entities as well as complex responsibilities for horizontal and vertical infrastructure design, construction, operations and maintenance. During his tenure with the Building and Safety Division, he supervised, inspected and processed plan checks, trained and supervised plan check engineers, initiated educational programs that included code interpretation guidelines, and maintained relationships with agencies and administrative authorities of the County, Cities and State. Mr. Mahmoud will provide management of m6 team members, coordinate reviews and maintain accountability for distributed reviews and turn-around times. m6 Consulting, Inc. Proposal for On-Call Plan Checking Services July 11, 2019 __________________________________________________________________________________ City of Hermosa Beach/On-Call Plan Checking Services/RFP 19-02 Page: 25 Nicole Thompson, MS, CPE, EIT Position: Development Reviewer Ms. Thompson performs review of grading, drainage, shoring and off-site infrastructure for site development and public works projects. She provides plan review for State- owned buildings and facilities for the Office of the State Fire Marshal (OSFM), inclusive of fire access, circulation and the hydraulic design of site piping and suppression systems. Ms. Thompson performs development review for the campuses of the California State University system for site improvements and building projects, inclusive of grading, drainage, utilities, disabled access, structural and life safety design of vertical building projects. She supports municipal clients with State and federal disaster assistance, providing coordination of grant funding and project specific applications. Zhanna Shin, MS, CPE Position: Development Reviewer Ms. Shin has extensive experience in the review of development projects for the California State University (CSU) system, performs review of site improvements and complex building projects in the built environments of existing campus infrastructure. She provides reviews of grading, drainage, shoring and off-site infrastructure for site development and public works projects, as well as disabled access, structural and life safety design of vertical building projects. Ms. Shin performs plan review for State- owned buildings and facilities for the Office of the State Fire Marshal (OSFM), inclusive of fire access, circulation and the hydraulic design of site piping and suppression systems. Edward "Ed" Alexanians, PE, SE, MS Position: Senior Structural Reviewer Mr. Alexanians brings more than 40 years of engineering experience to his role as senior structural engineer, with 27 years of plan checking for the County of Los Angeles, including the management of its District plan check operations. His design and review experience includes high and mid-rise buildings, commercial and multi-family occupancies, podium buildings and bridges. Mr. Alexanians' combination of depth of detailed design knowledge, coupled with experience in administration of engineering operations, makes him a powerful resource for the City. Jimmy Todorov, PE Position: Project Civil/Infrastructure Review Mr. Todorov has 25 years of experience in a wide range of civil engineering projects. He has extensive expertise in the design and review of infrastructure, grading, and mass transit civil projects, working closely with the City of Los Angeles on various City and Metro projects throughout his career. Mr. Todorov has played a pivotal role in multiple m6 Consulting, Inc. Proposal for On-Call Plan Checking Services July 11, 2019 __________________________________________________________________________________ City of Hermosa Beach/On-Call Plan Checking Services/RFP 19-02 Page: 26 large transit projects, including the Expo II, Eastside (LRT), Orange, Red, Blue and Green Lines, as well as many other mass transit endeavors in California and the surrounding region. His blended knowledge of review, coordination and approval of grading, drainage, roadway and transit projects in complex built environments provides the City of Camarillo a valuable asset in the successful execution of site work reviews associated with complex development proposals. Victor Peterson Position: Senior Project Manager (Municipal Administration) Mr. Victor Peterson has more than 37 years of municipal experience, with a background that spans the leadership and direction of both city planning and building and safety divisions of community development departments. Mr. Peterson completed his career in executive management with tenure of 22 years as Building Official and Environmental Sustainability Director for the City of Malibu. Prior to working in Malibu, Mr. Peterson served as Building Official for the County of Ventura, and well as Deputy Planning Director with the City of Camarillo. His responsibilities have included the oversight of plan review, code enforcement and building division operations in sophisticated regulatory environments, as well as the supervision of subordinate staff. He is well versed in the art of inter-departmental communication and coordination, as well as the business of tactful interaction with members of the community and design professionals alike. Farhad Zaltash, PE Position: Senior Traffic Engineer Farhad Zaltash is a senior member of the m6 Consulting team, with a total of 32 years in the field of traffic engineering and transportation planning, 28 years with Los Angeles- Department-of-Transportation (LADOT), and 4 years with Cal trans-District-7. He has served in a managerial role for 23 years of his total career, overseeing a wide range of major transportation projects. He has been the recipient of four work-related recognition awards in traffic-engineering and transportation-planning fields in Los Angeles area, three awarded by the Los Angeles City Council members and one awarded by the Los Angeles Board-of-Public-Works-Commissioners. This core of seasoned professionals forms a diversely talented team that brings a deep level of knowledge and expertise to the City of Hermosa Beach. They are complemented and supported by a technical plan review and support staff. These young professionals supplement their senior counterparts, providing a creative and energetic balance in project review, administration and execution. As a group, they represent m6’s vision of organic growth for the future leadership of our company. We are proud to include their resumes, together with ours, in Attachment 1. m6 Consulting, Inc. Proposal for On-Call Plan Checking Services July 11, 2019 __________________________________________________________________________________ City of Hermosa Beach/On-Call Plan Checking Services/RFP 19-02 Page: 27 SUMMARY OF PROJECT TEAM MEMBERS AND QUALIFICATIONS The m6 principals are joined by a larger group of seasoned professionals with diverse talents in the fields of mechanical, electrical and plumbing review, structural engineering, grading and drainage review and inspection. These professionals and their areas of expertise are summarized below. NAME QUALIFICATIONS DISCIPLINE Robert P. Woodward, PE Registered Civil Engineer Certified Plans Examiner City Engineering, Infrastructure, Grading/Drainage/Site Plan Review Masoud Mahmoud, PE Registered Civil Engineer Certified Plans Examiner Project Director/Team Management Edward Alexanians, PE, SE Registered Civil Engineer Registered Structural Engineer Structural, Life Safety, Disabled Access Review Jimmy Todorov, PE Registered Civil Engineer Roadway Design Grading and Drainage Review Farhad Zaltash, PE Registered Traffic Engineer Traffic Engineering Traffic Control Review Nicole Thompson, EIT, CPE Development Review Grading/ Drainage Review FEMA/ Funding Zhanna Shin, CPE Development Review Grading/ Drainage Review Luis Molina, EIT, CPE Development Review Grading/ Drainage Review Rachel Williams, EIT Development Review Grading/ Drainage Review Teal Pacyna Electrical and Utility Engineering Electrical and Telecom Review Victor Peterson, CBO Municipal Administration Code Administrator Building Official Project Administration/Coordination Louis Igert Disaster Recovery Specialist Program Coordination, Community Communication, FEMA Interface m6 Consulting, Inc. Proposal for On-Call Plan Checking Services July 11, 2019 __________________________________________________________________________________ City of Hermosa Beach/On-Call Plan Checking Services/RFP 19-02 Page: 28 5.0 CERTIFICATION OF PROPOSAL m6 has reviewed the Request for Proposal issued by the City of Hermosa Beach and has included the signed Certification of Proposal in Attachment 3. 6.0 NON COLLUSION AFFIDAVIT m6 has included the Non-Collusion Affidavit in Attachment 3. 7.0 INSURANCE m6 will procure and maintain in full force and effect during the term of agreement of insurance as presented in the sample Professional Services Agreement. A copy of m6’s current Hermosa Beach certificate of insurance is included in Attachment 3. 8.0 CITY OF HERMOSA BEACH PREFESSIONAL SERVICES AGREEMENT m6 has reviewed the terms and conditions in the City's professional services agreement and are willing to sign the form as presented with Attachment 3. 6.0 COST PROPOSAL We have included a schedule of capabilities and related hourly rates in Attachment 2. Attachment 1 Resumes Robert Woodward, PE, MS, CBO, CASp Principal Engineer/Plan Check Supervisor Mr. Woodward is a co-founding principal with more than 20 years of experience in design, construction, inspection, plan review and project management. His background reflects a blend of both public and private sector experience, including land development, grading, drainage, roadway, bridge and structure design. He has served local agencies as a development reviewer, building official, and city engineer. His background reflects a blend of both public and private sector experience, which provides for a balanced approach to project review and design engineering goals. Mr. Woodward as principal engineer for m6 Consulting Inc. has served his public sector clients in the capacities of municipal engineering, development review, and project management. He supervises life safety, structural, disabled access, grading, drainage and infrastructure reviews for client cities and the CSU system. He regularly assists his client cities with the design and project execution of their internal projects, most recently the Calabasas Civic Center, Lost Hills/US 101 Interchange, Lindero Canyon/US 101 Interchange and the Westlake Village Community Park. PUBLIC SECTOR CONSULTATION Supervising plan check engineer for code compliance review of California State University system- wide projects. Supervising plan check engineer for Office of the State Fire Marshal and related projects. Interim Deputy City Engineer/Public Works Director functions for the cities of Westlake Village, Goleta, and Calabasas. Capital Projects Engineer, Cities of Goleta, Ventura, Camarillo, Thousand Oaks, Westlake Village and Big Bear Lake. Policy and procedure development and staff training in land development review, capital project design, infrastructure engineering. Capital project and program management for municipal clients. Provides grading, drainage, entitlement review and development conditioning for municipal clients. Hydrology/Hydraulic and Floodplain Management consultation. Management of multi-discipline teams of consultants performing environmental, civil/structural engineering and architectural designs. Structural design, Caltrans permitting and project management for the US 101/Lindero Canyon (Overcrossing) in the City of Westlake Village. Civil, structural design and project management of Agoura Road widening and bridge construction. Project management and design for development of 15 acre community park site including baseball, soccer fields and 60, 000 sq/ft Westlake Village YMCA facility. EDUCATION MS, Structural Engineering, California State University at Northridge BS, Physics, University of Texas at Austin REGISTRATION PE, State of California Certified Access Specialist (CASp) Certified Building Official (CBO) ASSOCIATION American Society of Civil Engineers International Code Council American Society of Plumbing Engineers National Fire Protection Association American Public Works Association AASHTO KNOWLEDGE/SKILLS CBC/CRC Code Application and Compliance Structural Design and Review ASCE 7 and Related Structural Design Provisions Design of Bridges, Roadways, and Related Infrastructure AASHTO and FHWA Structural and Geometric Design Standards FEMA Regulations and Disaster Management Masoud Mahmoud, PE, MS, MBA, LEED AP Principal Civil Engineer PAGE |1 Mr. Mahmoud is the founding co-principal with more than 25 years of experience in plan review, construction management, project management, entitlement management and engineering of capital construction projects with extensive and varied experience in higher education and government organizations. While at Pepperdine University as the Associate Vice President for six years, he oversaw the 830-acre Malibu campus of which 290-acres are developed with over 1.3 million square feet of facilities. He was responsible for the management of $200 million of capital projects including master planning, design and construction. The University’s “Campus Life Projects” was developed and led by Mr. Mahmoud including approximately $450 million of capital improvements encompassing 9 projects adding 1.2 million square feet of new facilities. As a civil engineer with the Los Angeles County Department of Public Works for twelve years of progressive experience, Mr. Mahmoud held positions in the Building and Safety, Design, Water Works & Sewer Maintenance, Traffic & Lighting and Program Development Divisions. In a managerial position with the Building and Safety Division, he supervised, inspected and processed plan checks, trained and supervised plan check engineers, initiated educational programs that included code interpretations guidelines, and maintained relationships with other agencies and divisions. PUBLIC SECTOR CONSULTATION Supervising plan check engineer for structural & life safety, grading & drainage for the cities of Calabasas, West Hollywood and Hermosa Beach. Supervising plan check engineer for code compliance review of the California State University system- wide projects in advance of submittal to the State Fire Marshall and Department of State Architect. City engineering, development review and project management services for the cities of Calabasas, Hermosa Beach and Goleta. Municipal engineering for Las Virgenes Municipal Water District. Capital project engineer for cities of Goleta and Hermosa Beach. Regulatory compliance & evaluation, plan check, analysis and accurate interpretation of Federal, State, and Local codes. Strong understanding of engineering, architectural, structural, mechanical, electrical and construction related disciplines. Governmental rules, regulations and knowledge of inner workings of the various agencies. Excellent understanding of the complex responsibilities for horizontal and vertical infrastructure design, management, construction, operations, and maintenance. Strategic project consulting, entitlement, program, design, project, construction management and owner’s representation for higher education, institutional and governmental projects. Visionary leadership in planning, development, design, construction and budgeting of capital and renovation projects. Leadership in setting strategic priorities, goals and objectives, to effectively support capital design and construction activities. EDUCATION MBA, Pepperdine University MS, Structural Engineering, Cal State University, Northridge BS, Civil Engineering, University of Southern California REGISTRATION PE, State of California Certified Building Plan Examiner, International Conference of Building Officials LEED Accredited Professional, Green Building Institute ASSOCIATION American Society of Civil Engineers International Code Council American Society of Plumbing Engineers National Fire Protection Association National Fire Protection Association American Public Works Association Construction Management Association of America Project Management Institute KNOWLEDGE/SKILLS Code Analysis and Interpretation CBC/CRC Code Application and Compliance Certified Building Plan Examiner Multi-Jurisdictional Authority Coordination and Negotiation Entitlement, Design, Project and Construction Management Multi-Discipline Consultant Coordination Negotiations and Dispute Resolution Edward Alexanians, PE, SE Senior Structural Engineer Mr. Alexanians has more than 41 years of experience in civil and structural engineering design for both horizontal and vertical projects. His background reflects a blend of both public and private sector experience, which provides for a balanced approach to project review and design engineering goals. Mr. Alexanians served as a senior and management-level engineer with the Los Angeles County Department of Public Works for 27 years. He served the public sector in the capacities of District Engineer, Senior Civil Engineer and Head of Building Plan Check section. As the Senior Plan Check Engineer, he was responsible for supervising and training of plan check staff, inspectors, permit technicians, interpreting building code requirements and reviewing complex structures on high visibility projects. PUBLIC SECTOR CONSULTATION Reviewed high-rise and mid-rise buildings, amusement rides at the Universal and Six-Flags Magic Mountain. Reviewed a five-story hotel, conversion of a three-story hotel into condominiums, multi-unit apartment, multi-story mixed use occupancy building and five story-story post tension concrete open parking structure. Reviewed residential, commercial, industrial, wood, steel, concrete, reinforced and unreinforced masonry buildings for the Los Angeles County Building Code compliance. Supervised plan checking, permitting and inspection services for the South Whittier office and contract cities of La Mirada and Santa Fe Springs. Interpreted Building Code requirements to applicants and staff. Provided mediation and conflict resolution between applicants and plan check engineers. Responded to Board of Supervisors' inquiries about the area’s issues. Trained plan check staff and provided guidance on their projects. Balanced plan check workload among all County District offices. Damage assessment and retrofit design for numerous condominiums, warehouses and single family dwellings after the 1994 Earthquake. Structural design of several hotels with concrete podium and four story wood framing, single family dwellings and residential additions. Design of reinforced concrete, pre-stress and post-tensioned I beams, box girder and steel railroad bridges, traffic signal poles, retaining walls, vaults, box culverts, water reservoirs, formworks for bridge structures and shear pins for landslide stability. Design of masonry department stores with wood panelized roofing and masonry walls, shopping centers, and residential custom homes. Structural design of a reinforced concrete 100 - bed rehabilitation center, modification of government buildings, design of steel frame residential buildings and the structural design of a 400 - bed regional hospital. Design refinery platforms, pipe supports, sea water inter-tank skid, horizontal and vertical pressure vessels and their foundations. Plan checked vendor's shop drawings and material take-off. Principal designer of two 150 - bed and one 600 - bed reinforced concrete hospitals. A team member on the structural design of a steel hangar (250 feet span). Design of sewage treatment units and several residential buildings including a 12-story steel frame hotel. EDUCATION Bachelor’s Degree, Civil Eng. Tehran University, Iran Master’s Degree, Civil Eng. Tehran University, Iran Master's Degree, Structural Eng. University of California at Los Angeles (UCLA) REGISTRATION SE, State of California PE, State of California Licensed Contractor, CA ASSOCIATION State of California Structural Licensing Exam Grader American Society of Civil Engineers International Code Council KNOWLEDGE/SKILLS Plan Checking of Complex Structures and Interpretation of Building Code Supervision and Training of Plan Check, Inspection and Permit Staff Knowledge and Implementation of Most Structural Programs. Principal Designer of Bridges and, Sewer Treatment Facilities Structural Design of Hospitals, Rehabilitation Center and Government Office Buildings Design of Department Stores, Shopping Centers and Residential Custom Homes Jimmy Todorov, PE Civil Engineer Mr. Todorov has 25 years of experience in the design of a wide range civil engineering projects. He is a pragmatic and highly adaptable engineer with extensive expertise in the design and review of grading, drainage and civil infrastructure improvements, as well as mass transit civil works, working intently on various Los Angeles Metro projects throughout his career. He has played a pivotal role in several projects, namely the Expo II, Eastside (LRT), Orange, Red, Blue and Green Lines as well as other mass transit projects in United States and Internationally. Mr. Todorov’s positive attitude, exceptional attention to detail and ability to work to clear well documented parameters demonstrates consistent levels of excellence in difficult and time-conscious sensitive projects. He is dedicated, motivated and continually striving to maintain and develop new skills, and take on new challenges. Design Accomplishments Designed and prepared drawings for rehabilitation of seven major and residential streets in City of Costa Mesa. Responsible for design of various residential and commercial land developments, grading, drainage, parking lots, access roadways, driveways, street improvements, water, sewer and storm drain in City of Calabasas. Designed interchange, horizontal alignment, vertical profile, grading, drainage for three miles of four lanes highway and prepared cost estimates in City of Bakersfield. Designed exit ramp widening and cost estimates for alternatives for Avenue K Exit Ramp Widening Study in City of Santa Clarita. Designed two options for 12 miles of highway and interchange connectors to existing SR-91 and SR-15 in the City of Corona. Designed horizontal alignment and profile for 1.2 mile bike path along the flood control channel for the City of La Habra. Designed and produced contract drawings for final design of the kiss-and-ride parking lots and bike paths at Sepulveda Boulevard, Van Nays Boulevard and Woodley Avenue for the Los Angeles Metro Orange Line in City of Los Angeles. Designed and produced contract drawings for Wilshire Bus Rapid Transit System and assisted contractor for final design of horizontal alignment and profile for 13 mile bike path and resolved grading and drainage issues along the alignment for San Fernando Valley Bus Rapid Transit System. Designed track alignment for two miles of tunnels for Regional Connector Advanced Study and 10 miles of tunnels for Metro Westside Extension Transit Corridor Study in the City of Los Angeles. Designed and produced contract drawings for preliminary and final design of horizontal and vertical alignments for the Los Angeles Metro Red Line and assisted in preparation of construction documents for the Los Angeles Metro Green Line. Designed and produced contract drawings, including track alignment design for the yard and yard leads for Central Phoenix LRT. Designed track alignment for 20 miles of elevated guideway for Honolulu High- Capacity Transit Corridors Project in Hawaii. Designed of six miles track alignment for Exposition Transit Project (Phase III). Designed at-grade segments and intersection crossing of Alameda Street and First Street, as well as for six traction power supply substations for Eastside Light Rail Transit Extension in City of Los Angeles. Responsible for design and coordination of 50 km track alignment for the Riyadh Metro Project in Saudi Arabia. Designed track alignment for 2.1 km Tram System in Downtown Doha in Qatar EDUCATION BS, Civil Engineering, University of Civil Engineering and Architecture, Sofia, Bulgaria REGISTRATION PE, State of California PE, Bulgaria ASSOCIATION American Society of Civil Engineers PROJECT EXPERIENCE Highways and Roadways Interchange Connectors Street Improvements Water and Sewer Grading and Drainage Parking Lots Bike Paths Metro Transit Rail Tunnels KNOWLEDGE/SKILLS Civil Design and review Design of Bridges, Roadways and Related Infrastructure Design of Mass Transit Projects Capital Project Coordination Project Management Project Administration COMPUTER SKILLS Inroads 8.03 Storm Works Auto Cad Civil 3D Flow Master Enercalc RISA Farhad Zaltash, PE Senior Traffic Engineer Farhad Zaltash is a senior member of the m6 Consulting team, with a total of 32 years in the field of traffic engineering and transportation planning, 28 years with Los Angeles- Department-of-Transportation (LADOT), and 4 years with Cal trans-District-7. He has served in a managerial role for 23 years of his total career, overseeing a wide range of major transportation projects. He has been the recipient of four work-related recognition awards in traffic-engineering and transportation-planning fields in Los Angeles area, three awarded by the Los Angeles City Council members and one awarded by the Los Angeles Board-of-Public-Works-Commissioners. Farhad Zaltash has extensive experience in interacting with elected officials and their staff on various transportation issues and projects. He regularly appears before and provides presentation to the Board-of-Transportation-Commissioners and transportation sub-committee of the City Council on different projects and issues. He has been a member of the Institute-of-Transportation-Engineers (ITE), has participated in ITE seminars, published a paper and gave a presentation at the District- 6-ITE-in-Palm-Desert-Seminar. The focus of the paper was the need for local transportation agencies to listen to community groups from projects’ early-on stages, and be willing to make compromises during the course of the project for successful project implementation. He has also been a member of the Forensic-Expert-Witness-Association (FEWA) where he has practiced as a forensic traffic engineer. PUBLIC SECTOR CONSULTATION Initiated, developed and successfully completed regionally significant transportation improvement projects in Los Angeles area as part of his LADOT experience. Worked on controversial projects, working collaboratively and in close coordination with the local council offices, building consensus with team members, community businesses and stakeholders for successful project implementation. Possesses strong technical background, rich in planning, operation and design. Managed contracts, contractors, consultants, requests-for-proposal (RFP’s), and awarded contracts. Secured $19M in transportation funding from MTA for a number of transportation projects in Los Angeles. Managed the City’s traffic-management-center for three years, overseeing multiple ITS projects. Managed all aspects of assigned projects’ finances and contributed to the development of his Division’s annual budget. Trained and mentored young engineers in the field of transportation engineering capitalizing in his broad range of knowledge and experience. EDUCATION B.S. Electrical Engineering, University of Southern California REGISTRATION PE – Traffic No.1594 State of California ASSOCIATION Institute of Transportation Engineers Forensic Expert Witness Association PROJECT EXPERIENCE Traffic engineering design - traffic signal, signal timing Sign-and striping, traffic-detour and highway-lighting systems Transportation planning – traffic- impact-study, traffic element of environmental impact report Traffic operation – neighborhood traffic issues, traffic control warrant studies Major transportation corridor improvement projects Caltrans projects Metro projects and Call-for-Projects application process Local jurisdiction – traffic engineering services DISCIPLINE EXPERIENCE Traffic engineering Transportation planning Project management Construction management Program management Community outreach and public Elected officials coordination Nicole Thompson, MS, CPE, EIT Development Review/Grant Program Coordinator Ms. Thompson performs review of grading, drainage, shoring and off-site infrastructure for site development and public works projects. She provides plan review for State-owned buildings and facilities for the Office of the State Fire Marshal (OSFM), inclusive of fire access, circulation and the hydraulic design of site piping and suppression systems. Ms. Thompson performs development review for the campuses of the California State University system for site improvements and building projects, inclusive of grading, drainage, utilities, disabled access, structural and life safety design of vertical building projects. She supports municipal clients with State and federal disaster assistance, providing coordination of grant funding and project specific applications. Ms. Thompson has completed HMGP sub-applications for 404 mitigation projects in multiple jurisdictions, including the Cities of Goleta, Oxnard, West Hollywood and Beverly Hills. Project types range from seismic retrofits of buildings and seawalls, to emergency generators for essential facilities (police station, transfer station, wastewater treatment plant, and sewer lift station). She is well versed in sub-application development and BCR computation requirements, and has worked with FEMA/CAL OES staff in the development of complex retrofit programs for private property owners on behalf of public agencies. Ms. Thompson’s knowledge and experience ranges from building architectural and structural design to mechanical, electrical and plumbing systems and civil design, making her a valuable resource on diverse projects. PUBLIC SECTOR CONSULTATION Plan review for grading, drainage, shoring and infrastructure plans for the City of Hermosa Beach Department of Public Works. Examines and reviews commercial and residential building drainage, grading and low- impact development (LID). Responsible for preparing plan review check lists, updating City development review policies and procedures. Plans examiner for the City of Calabasas and West Hollywood Community Development Department. Examines commercial, residential and code enforcement cases for compliance with the California Building, Residential, Mechanical, Plumbing, Electrical and Energy Conservation Codes. Building/Oversight for Office of the State Fire Marshal (OSFM) reviews of State of California owned projects, including State colleges/universities, Board of Corrections/detention, Department of Motor Vehicle (DMV), State Parks and other buildings and facilities for life safety and NFPA standard compliance. Project management assistant for emergency relief, disaster assistance and federal aid projects, providing coordination of funding, program applications and project-specific programming with CAL OES, FEMA and FHWA on behalf of municipal clients. EDUCATION Master of Science, Structural Engineering, California State University at Northridge Bachelor of Science, Civil Engineering, California State University at Northridge CERTIFICATION Certified Building Plans Examiner NCEES Licensed Engineer in Training ASSOCIATION International Code Council American Society of Civil Engineers American Public Works Association American Society of Plumbing Engineers AASHTO KNOWLEDGE/SKILLS Building Plan Review Drainage and Grading Project Management Document Control Communication Skills Administration Graphic Design COMPUTER SKILLS Enercalc Cost Works Primavera AutoCAD RISA RAM Structure Microsoft Project Zhanna Shin, MS, CPE Development Review/Project Engineer Ms. Shin performs review of grading, drainage, shoring and off-site infrastructure for site development and public works projects. She provides plan review for State-owned buildings and facilities for the Office of the State Fire Marshal (OSFM), inclusive of fire access, circulation and the hydraulic design of site piping and suppression systems. Ms. Shin performs development review for the campuses of the California State University system for site improvements and building projects, inclusive of grading, drainage, utilities, disabled access, structural and life safety design of vertical building projects. PUBLIC SECTOR CONSULTATION Plan review for grading, drainage, shoring and infrastructure plans for the City of Hermosa Beach Department of Public Works. Examines and reviews commercial and residential building drainage, grading and low-impact development (LID). Responsible for preparing plan review check lists, updating City development review policies and procedures. Plans examiner for the City of Calabasas and West Hollywood Community Development Department. Examines commercial, residential and code enforcement cases for compliance with the California Building, Residential, Mechanical, Plumbing, Electrical and Energy Conservation Codes. Building/Oversight for Office of the State Fire Marshal (OSFM) reviews of State of California owned projects, including State colleges/universities, Board of Corrections/detention, Department of Motor Vehicle (DMV), State Parks and other buildings and facilities for life safety and NFPA standard compliance. Disabled access review, inspections for public buildings, including schools and Title II entities. Capital projects engineering assistant for the recreational/park improvement projects. Coordinated the planning for 5 major park upgrades in the City of Goleta. Responsibilities include survey of the existing conditions of playground equipment, surfaces and facilities, research of the City’s recreational needs assessment, equipment vendors and playground surfaces for compliance with disabled access requirements. Serving as project engineer for FEMA PA assistance and facility damage repairs for the Las Virgenes Municipal Water District (LVMWD) for their Calabasas and Westlake Plant Facilities. EDUCATION Master of Science, Structural Engineering, California State University, Northridge Bachelor of Science, Civil Engineering, California State University, Northridge KNOWLEDGE/SKILLS Project Management Document Control Plan Review Communication Skills Administration Graphic Design ASSOCIATION American Society of Civil Engineers American Public Works Association American Society of Plumbing Engineers AASHTO COMPUTER SKILLS Enercalc AutoCAD Risa Microsoft Project Luis Molina, EIT, CPE Development Review/Project Engineer Mr. Molina services as a plan examiner for m6 Consulting, providing structural, life-safety, grading and drainage review for college, university, health care, correctional and municipal projects for code compliance. Mr. Molina is a graduate from the Civil Engineering and Construction Management Program at California State University Northridge. He is currently pursuing a master of science in structural engineering degree. Mr. Molina enjoys seeing projects come to life. He was Project Manager for the Steel Bridge Competition at Cal State Northridge and helped his team earn 9th place at the National Student Steel Bridge Competition. PUBLIC SECTOR CONSULTATION Plans examiner for California State University system-wide plan review services and Marin Community College District in Marin County. Reviews drawings and specifications for completeness, accuracy, and code compliance with Division of State Architect (DSA), building, structural, mechanical, fire, electrical, plumbing, energy conservation, and disabled access codes. Plans examiner for the City of Calabasas and West Hollywood Community Development Department. Reviews commercial, residential and code enforcement cases for compliance with the California Building, Residential, Mechanical, Plumbing, Electrical and Energy Conservation Codes. Develops hydraulic studies for clients in Ventura County, studies include HEC-RAS analyses of channels and associated conveyance capacity to convey the drainage volumes from tributary areas and submittal to respective authorities. Plans examiner for Office of the State Fire Marshal (OSFM) reviews of State of California owned projects, including State colleges/universities, Board of Corrections/detention, Department of Motor Vehicle (DMV), State Parks and other buildings and facilities for life safety and NFPA standard compliance. Civil Engineering assistant for the City of Hermosa Beach Department of Public Works. Reviews, catalogs and processes commercial and residential building drainage, grading and low-impact development (LID). Capital projects engineering assistant for the City of Goleta. Assists with capital improvement projects such as acquisition of Southern California Edison owned street lights and bike lane project proposal and development. Civil Engineering assistant for the City of Calabasas in the development of Flood Hazard Prevention ordinance and implementation. Assists building inspectors in the field when engineering problems are encountered and advise on engineering matters. Assists with CASp field inspections and related report generation. EDUCATION M.S. Structural Engineering, California State University at Northridge (Expected - May 2020) BS, Civil Engineering Minor in Business Management California State University at Northridge CERTIFICATION NCEES Certified Engineer in Training Certified Building Plans Examiner KNOWLEDGE/SKILLS Building Plan Review Project Management Drainage and Grading Document Control Communication Skills Administration ASSOCIATION International Code Council American Society of Civil Engineers American Institute of Steel Construction American Public Works Association American Society of Plumbing Engineers AASHTO Society of Hispanic Professional Engineers COMPUTER SKILLS RISA-3D HEC-RAS Enercalc AutoCAD RAM Structure Microsoft Project Microsoft Access Microsoft VBA Rachel Williams, EIT Development Review/Public Works Program Assistant Ms. Williams performs review of grading, drainage, shoring and off-site infrastructure for site development and public works projects. She provides plan review for State-owned buildings and facilities for the Office of the State Fire Marshal (OSFM), inclusive of fire access, circulation and the hydraulic design of site piping and suppression systems. Ms. Williams performs development review for the campuses of the California State University system for site improvements and building projects, inclusive of grading, drainage, utilities, disabled access, structural and life safety design of vertical building projects. Ms. Williams supports municipal clients with State and federal disaster assistance, providing coordination of grant funding and project specific applications. She will serve as project engineer supporting the District’s sub- applications for HMGP grant application development, Benefit-Cost-Analysis calculations, and associated engineering functions. Currently, she is supporting HMGP sub-application for 404 mitigation projects in multiple jurisdictions and is serving as project engineer for the development of a WIFIA application and associated financial instruments for the City of Oxnard’s $500 million relocation of their wastewater treatment facility. Ms. Williams is a graduate of California State University at Fresno as a NCAA two time Academic and Athletic All-American Equestrian athlete. She is a She is a multitasker and possesses strong communication, management and organizational skills. PUBLIC SECTOR CONSULTATION Development review for the City of Hermosa Beach Department of Public Works. Provides review of grading, drainage, shoring and infrastructure plans for commercial and residential projects, including plans associated with off-site public improvements and encroachment permit requests. Development review for the City of Calabasas. Examines commercial, residential and code enforcement cases for compliance with the California Building, Residential, Mechanical, Plumbing, Electrical and Energy Conservation Codes. Development review for the California State University System Wide complex building project plans specifications and calculations to ensure compliance with Division of the State Architect (DSA) and State Fire Marshal codes. Project management assistant for emergency relief, disaster assistance and federal aid projects, providing coordination of funding, program applications and project-specific programming with CAL OES, FEMA and FHWA on behalf of municipal clients. EDUCATION Bachelor of Science, Civil Engineering, California State University at Fresno CERTIFICATION NCEES Licensed Engineer in Training ASSOCIATION International Code Council American Society of Civil Engineers American Public Works Association American Society of Plumbing Engineers AASHTO KNOWLEDGE/SKILLS Building Plan Review Drainage and Grading Surveying Project Management Document Control Communication Skills Administration Graphic Design COMPUTER SKILLS Enercalc REVIT RISA AutoCAD ARCGIS ARCMAP EPANENT Adobe Premiere Microsoft Project Teal Pacyna Project Manager /Infrastructure and Permitting Ms. Pacyna assists with project management and administration of capital design and construction projects. She supports the principal engineers and project managers with capital project design and coordination, submittal review, construction document review, bid review, project scheduling, proposal review and document control. Ms. Pacyna graduated from the University of California in Santa Cruz with a BA in Environmental Science and a BA in History. She possesses strong communication, management and organizational skills with a passion for sustainable practices and green building. PUBLIC SECTOR CONSULTATION Utility relocation design assistant and coordinator for the Roadside Drive Bridge Widening for the City of Agoura Hills. Managed and coordinated Utility notification to all the utility companies affected by bridge widening. Requests record drawings from utilities identifying conflicts on the job site. Coordinates record drawings with relocation plan. Works with Edison to relocate utility poles in conflict with bridge widening design. Civil engineering coordinator for the Las Virgenes Municipal Water District (LVMWD) Air-Vacuum Potable Water Device Relocation Project. Coordinated design team and Las Virgenes Municipal Water District (LVMWD) in processing permits. Organized and submitted design approvals for above ground units to the City of Los Angeles. Inspected site, identified utility conflicts and documented underground air-vacuum vaults. Prepared scope of work, construction detailing incorporating standard plans and organized bid schedule including material quantities. Civil engineering assistant for the Las Virgenes/Callegas Municipal Water District (CMWD) Interconnect Project. Assisted with the design of interconnect, preliminary design report and utility conflict management. Researched and identified existing utility conflicts followed by the design of interconnect alignment with CMWD. Assisted with preliminary design report submittal in conjunction with CMWD. Assistant project manager for the Pepperdine University Parking Lot Project located in Malibu. Assisted with securing entitlements for a proposed parking lot project in the Malibu Civic Center area. Researched and analyzed the City’s zoning, Municipal, Local Costal Plan and California Coastal Commission Codes pertaining to development requirements for the proposed project. Prepared land use and zoning code analysis to obtain a determination of use approval from the City’s Planning Commission. EDUCATION BA, Environmental Science, University of California Santa Cruz BA, History, University of California Santa Cruz CERTIFICATION GIS KNOWLEDGE/SKILLS Project Management Project Administration Document Control Traffic Control COMPUTER PROGRAM SKILLS ARC GIS HEC-RAS Microsoft Project Microsoft Office Suites ASSOCIATIONS American Society of Civil Engineers American Public Works Association Project Management Institute National Fire Protection Association International Association of Electrical Inspectors AASHTO Victor Peterson, CBO Project Administration Mr. Victor Peterson has more than 37 years of experience in municipal planning, code enforcement, inspection, building and department development. His background spans the leadership and direction of both city planning and building and safety divisions of community development departments. Mr. Peterson has recently completed a tenure of 22 years as Building Official and Environmental Sustainability Director for the City of Malibu. Prior to working in Malibu, Mr. Peterson served as Building Official for the County of Ventura, and well as Deputy Planning Director with the City of Camarillo. His responsibilities have included the oversight of plan review, code enforcement and building division operations in sophisticated regulatory environments, as well as the supervision of subordinate staff. He is well versed in the art of inter- departmental communication and coordination, as well as the business of tactful interaction with members of the community and design professionals alike. Mr. Peterson’s career began his career as a building inspector and code enforcement officer with the City of Redondo Beach. Over a period of 10 years he rose in the ranks of the City’s building division, rising to the level of Deputy Building Official, supervising building inspection, code enforcement and permit operations and related staff. Mr. Robert Woodward has more than 20 years of experience in construction, inspection, plan review and project management. His background reflects a blend of both public and private sector experience, which provides for a balanced approach to project review and design engineering goals. PUBLIC SECTOR CONSULTATION As Building Official for City of Malibu, was responsible for the transition of their contract department into an in-house department. As the City of Malibu’s first in-house Building Official, unified both City Planning and Building & safety Departments to create an Environmental Community Development Department (ECD). Developed a department that focused on water quality and environmental sustainability named the Environmental Sustainability Department (ESD). Responsible for the ESD which included enforcement and development of construction codes. Created a department that enforced Green Building and Sustainable Energy, and onsite wastewater treatment systems (OWTS) codes. Developed management programs for solid waste, recycling, storm water management and monitoring, water re-use & conservation, and management of the City’s Special Biological Significance (ASBS). As a building Inspector, Inspected all types of construction project types for compliance with the plans, local ordinances and the building codes. As a code enforcement officer, responsible for opening and managing existing municipal cases, conducting investigation and enforcement of violations and regulating public health, safety and welfare. EDUCATION BS, Education Western Illinois University Associates Degree William Rainey Harper College Associate’s Degree, Inspection Technology Los Angeles Trade Tech ASSOCIATION National Fire Protection Association California Building Officials International Code Council American Association of Code Enforcement Statewide California Association of Code Enforcement Officials KNOWLEDGE/SKILLS Code Analysis and Interpretation Certified Building Inspector Program Development Certified Professional Code Administrator Hazardous Materials Specialist Plan Review, Permit Processing, and Record Keeping Strategic Planning, Problem Solving and Team Building Department Leadership and Management Attachment 2 Key Personnel and Compensation m6 Consulting, Inc. Proposal for On-Call Plan Checking Services July 11, 2019 ___________________________________________________________________________________________ City of Hermosa Beach/On-Call Plan Checking Services/RFP 19-02 ATTACHMENT 2 COMPENSATION Engineering Services Fee Schedule Hourly Public Works Services: Project Engineer .............................................................................................. .......... $140.00 Project Designer/CAD Drafter .................................................................................... $120.00 Certified Access Specialist (CASp) .................................................................................... $125.00 Hydrology/Hydraulic Engineer................................................................................... $135.00 Structural Engineer .............................................................................................. ...... $145.00 Map Review/City Surveyor......................................................................................... $185.00 1 Man Survey Crew ................................................................................................... $175.00 2 Man Survey Crew ................................................................................................... $215.00 Minimum Survey Trip Charge ..................................................................................... $750.00 Office Survey/Mapping............................................................................................... $135.00 Soils/Geotechnical Engineer ....................................................................................... $175.00 Principal Engineer ....................................................................................................... $165.00 Rates are increased by a factor of 1.5 times for overtime, and for holiday and weekend assignments. All rates are subject to a 2% increase annually on January 1st. MISCELLANEOUS CHARGES: Hourly Administration..................................................................................................... $65.00 Direct Costs.......................................................................................................... Cost+15% Outside Reproduction.......................................................................................... Cost +15% Materials & Expenses........................................................................................... Cost + 15% Mileage (Portal to Portal)...................................................................................... $0.58/Mile Effective January, 2019 Copyright 2019 m6 Consulting, Inc. - All Rights Reserved Attachment 3 Required Forms SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 7/10/2019 Risk Strategies Company 2040 Main Street, Suite 450 Irvine, CA 92614 949-242-9240 www.risk-strategies.com CA DOI License No. 0F06675 Michael Christian Risk Strategies Company syoung@risk-strategies.com m6 Consulting, Inc. 4165 Thousand Oaks Blvd., Ste 355 Westlake Village CA 91362 49903399 3 3 33 3 The City of Hermosa Beach, its elected or appointed officers, officials, employees, agents and volunteers are named as subrogation applies to the general, auto and work comp policies-see attached endorsements. City of Hermosa Beach Public Works Dept. 1315 Valley Dr. Hermosa Beach CA 90254 Projects as on file with the insured. additional insureds and primary/non-contributory clause applies to the general and auto liability policies and a waiver of A $2,000,000OD3A2510523/14/2019 3/14/2020 $1,000,000 3 $5,000 3 $2,000,000 $4,000,000 $4,000,0003 D AW3D678957 1/1/2019 1/1/2020 $1,000,000 3 3 3 B WZ3A270713 4/8/2019 4/8/2020 3 $1,000,000 $1,000,000 $1,000,000 C Professional Liability PAAEP0023602 3/15/2019 3/15/2020 Per Claim: $1,000,000 Aggregate: $2,000,000 Massachusetts Bay Insurance Co.22306 Hanover American Insurance Co.36064 Arch Insurance Company 11150 Allmerica Financial Benefit Insurance Co 41840 49903399 | 19-20 GL-AL-WC-PL | Sherry Young | 7/10/2019 9:45:44 AM (PDT) | Page 1 of 7 No coverage is provided by this Notice, nor can it be construed to replace any provisions of the policy (including its endorsements). If there is any conflict between this Notice and the policy (including the endorsements), the provisions of the policy (including its endorsements) shall prevail. Architects and Engineers The following policy language is from Businessowners General Liability Coverage Part NAMED INSURED: POLICY NUMBER: The following are mandatory forms on the policy identified on the Certificate of Insurance: 391-1586 (08-16) BUSINESSOWNERS GENERAL LIABILITY SUPPLEMENTARY ENDORSEMENT Additional Insured by Contract, Agreement or Permit A. Section II – Liability, C – Who is an insured is amended to include as an additional insured any person or organization with whom you agreed in a written contract, written agreement or permit but only respect to liability for “bodily injury”, “property damage” or “personal and advertising injury” caused, in whole or in part, by your acts or omissions; or the acts or omissions of those acting on your behalf, but only with respect to: (i) “Your work” for the additional insured(s) designated in the contract, agreement or permit including "bodily injury" or "property damage" included in the "products - completed operations hazard" only if this Coverage Part provides such coverage; (ii) Premises you own, rent, lease, or occupy; or (iii) Your maintenance, operation or use of equipment leased to you. *Definition: “Your work” a. Means: (1) Work or operations performed by you or on behalf; and (2) materials, parts or equipment furnished in connection with such work or operations; b. Includes (1) warranties or representations made at any time with respect to the fitness, quality, durability, performance or use of “your work”; and (2) the providing of or failure to provide warnings or instructions. This provision does not apply: (1) Unless the written contract or written agreement has been executed or permit has been issued prior to the "bodily Injury”, “property damage”, “personal injury” or “advertising injury". (2) To any person or organization Included as an Insured by an endorsement Issued by us and made part of this Coverage Part. (3) To any lessor of equipment (a) After the equipment lease expires; or (b) If the "bodily Injury", "property damage", "personal injury" or "advertising Injury'' arises out of sole negligence of the lessor. (4) To any: (a) Owners or other Interests from whom land has been leased which takes place after the lease for the land expires; or (b) Managers or lessors of premises if: (i) The occurrence takes place after you cease to be a tenant in that premises; or (ii) The “bodily injury”, “property damage”, “personal injury” or "advertising injury” arises out of structural alterations, new construction or demolition operations performed by or on behalf of the manager or lessor. (5) To “bodily injury”, “property damage” or “personal and advertising injury” arising out of the rendering of or failure to render any professional services. This exclusion applies even if the claims against any insured allege negligence or other wrongdoing in the supervision, hiring, employment, training or monitoring of others by that insured, if the "occurrence" which caused the "bodily injury" or "property damage" or the offense which caused the "personal and advertising injury" involved the rendering of or failure to render any professional services by or for you. Other Insurance Primary & Non-Contributory The following paragraph is added to SECTION III – COMMON POLICY CONDITIONS, H – Other Insurance: Additional Insured – Primary and Non-Contributory. If you agree in a written contract, written agreement or permit that the insurance provided to any person or organization included as an Additional Insured under SECTION II – Liability, C. Who is an Insured is primary and non-contributory, the following applies: If other valid and collectible insurance is available to the Additional Insured for a loss covered under SECTION II – LIABILITY of this Coverage Part, our obligations are limited as follows: (1) Primary Insurance: This insurance is primary to other insurance that is available to the Additional Insured which covers the Additional Insured as a Named Insured. We will not seek contribution from any other insurance available to the Additional Insured except: (a) For the sole negligence of the Additional Insured; (b) When the Additional Insured is an Additional Insured under another primary liability policy; or (c) When b. below applies. If this insurance is primary, our obligations are not affected unless any of the other insurance is also primary. (2) Excess Insurance: (a) This insurance is excess over any of the other insurance, whether primary, excess, contingent or on any other basis: (i) That is Fire, Extended Coverage, Builder's Risk, Installation Risk or similar coverage for "your work"; (ii) That is Fire insurance for premises rented to the Additional Insured or temporarily occupied by the Additional Insured with permission of the owner; m6 Consulting, Inc.OD3A251052 49903399 | 19-20 GL-AL-WC-PL | Sherry Young | 7/10/2019 9:45:44 AM (PDT) | Page 2 of 7 No coverage is provided by this Notice, nor can it be construed to replace any provisions of the policy (including its endorsements). If there is any conflict between this Notice and the policy (including the endorsements), the provisions of the policy (including its endorsements) shall prevail. (iii) That is insurance purchased by the Additional Insured to cover the Additional Insured's liability as a tenant for "property damage" to premises rented to the Additional Insured or temporarily occupied by the Additional with permission of the owner; or (iv) If the loss arises out of the maintenance or use of aircraft, "autos" or watercraft to the extent not subject to Exclusion g. of SECTION II - LIABILITY. B. Exclusions, 1. Applicable to Business Liability Coverage. (v) That is insurance available to you for your participation in any past or present "unnamed joint venture". (vi) That is any insurance you may have that provides coverage for your professional services. (b) When this insurance is excess, we will have no duty to defend the insured against any "suit" if any other insurer has a duty to defend the insured against that "suit". If no other insurer defends, we will undertake to do so, but we will be entitled to the insured's rights against all those other insurers. (c) When this insurance is excess over other Insurance, we will pay only our share of the amount of the loss, if any, that exceeds the sum of: (i) The total amount that all such other insurance would pay for the loss in the absence of this insurance; and (ii) The total of all deductible and self-insured amounts under all that other insurance. We will share the remaining loss, if any, with any other insurance that is not described in this Excess Insurance provision and was not bought specifically to apply in excess of the Limits of Insurance shown in the Declarations of this Coverage part. (3) Method Of Sharing If all of the other insurance permits contribution by equal shares, we will follow this method also. Under this approach, each insurer contributes equal amounts until it has paid its applicable limit of insurance or none of the loss remains, whichever comes first. If any of the other insurance does not permit contribution by equal shares, we will contribute by limits. Under this method, each insurer's share is based on the ratio of its applicable limit of insurance to the total applicable limits of insurance of all insurers. Per Project Aggregate The following changes are made to SECTION II - LIABILITY: 1. The following is added to SECTION II - LIABILITY, D. Liability and Medical Expenses Limits of Insurance, paragraph 4: The Aggregate Limits of Insurance apply separately to each of "your projects" or each "location" listed in the Declarations. 2. For the purpose of coverage provided by this endorsement only, the following is added to SECTION II - LIABILITY, F. Liability and Medical Expenses Definitions: 1. "Your project" means: a. Any premises, site or "location" at, on, or in which "your work" is not yet completed; and b. Does not include any "location" listed in the Declarations. 2. "Location" means premises involving the same or connecting lots, or premises whose connection is interrupted only by a street, roadway, waterway or right-of-way of a railroad. Separation Of Insureds Except with respect to the Limits of Insurance, and any rights or duties specifically assigned in this Coverage Part to the first Named Insured, this insurance applies: a. As if each Named Insured were the only Named Insured; and, b. Separately to each insured against whom claim is made or “suit” is brought. Waiver Of Subrogation The TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US Condition (Section IV – COMMERCIAL GENERAL LIABILITY CONDITIONS) is amended by the addition of the following: We waive any right of recovery we may have against the person or organization where required by written contract because of payments we make for injury or damage arising out of your ongoing operations or “your work” done under a contract with that person or organization and included in the “products-completed operations hazard”. This waiver applies only to the person or organization where required by written contract. Notice Of Cancellation For any statutorily permitted reason other than non-payment of premium, the number of days required for notice of cancellation, as provided in paragraph 2. of either the CANCELLATION Common Policy Condition or as amended by an applicable state cancellation endorsement, is increased to 90 Days. AUTHORIZED REPRESENTATIVE *From Hanover Forms: 391-1003 (08/16); 391-1445 (08/16); 391-1586 (08/16), 391-1003 (08/16) 49903399 | 19-20 GL-AL-WC-PL | Sherry Young | 7/10/2019 9:45:44 AM (PDT) | Page 3 of 7 461-0478 12 12 Includes copyrighted material of ISO Insurance Services Office, Inc., with its permission THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET ADDITIONAL INSURED – PRIMARY AND NON-CONTRIBUTORY This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM A. The following is added to SECTION II – LIABILITY COVERAGE, Paragraph A.1. Who Is An Insured: Additional Insured if Required by Contract If you agree in a written contract, written agreement or written permit that a person or organization be added as an additional “insured” under this Coverage Part, such person or organization is an “insured”; but only to the extent that such person or organization qualifies as an “insured” under paragraph A.1.c. of this Section. If you agree in a written contract, written agreement or written permit that a person or organization be added as an additional “insured” under this Coverage Part, the most we will pay on behalf of such additional “insured” is the lesser of: (1) The Limits of Insurance for liability coverage specified in the written contract, written agreement or written permit; or (2) The Limits of Insurance for Liability Coverage shown in the Declarations applicable to this Coverage Part. Such amount shall be part of and not in addition to the Limits of Insurance shown in the Declarations applicable to this Coverage Part. Regardless of the number of covered "autos", "insureds", premiums paid, claims made or vehicles involved in the "accident", the most we will pay for the total of all damages and "covered pollution cost or expense" combined resulting from any one "accident" is the Limit of Insurance for Liability Coverage shown in the Declarations. B. The following is added to SECTION IV – BUSINESS AUTO CONDITIONS, Paragraph B. General Conditions, subparagraph 5. Other Insurance: Primary and Non-Contributory If you agree in a written contract, written agreement or written permit that the insurance provided to a person or organization who qualifies as an additional “insured” under SECTION II – LIABILITY COVERAGE, Paragraph A.1. Who Is An Insured, subparagraph Additional Insured if Required by Contract is primary and non- contributory, the following applies: The liability coverage provided by this Coverage Part is primary to any other insurance available to the additional “insured” as a Named Insured. We will not seek contribution from any other insurance available to the additional “insured” except: (1) For the sole negligence of the additional “insured”; or (2) For negligence arising out of the ownership, maintenance or use of any “auto” not owned by the additional “insured” or by you, unless that “auto” is a “trailer” connected to an “auto” owned by the additional “insured” or by you; or (3) When the additional “insured” is also an additional “insured” under another liability policy. C. This endorsement will apply only if the “accident” occurs: 1. During the policy period; 2. Subsequent to the execution of the written contract or written agreement or the issuance of the written permit; and 3. Prior to the expiration of the period of time that the written contract, written agreement or written permit requires such insurance to be provided to the additional “insured”. D. Coverage provided to an additional “insured” will not be broader than coverage provided to any other “insured” under this Coverage Part. ALL OTHER TERMS, CONDITIONS, AND EXCLUSIONS REMAIN UNCHANGED. Page 1 of 1 AW3D678957 49903399 | 19-20 GL-AL-WC-PL | Sherry Young | 7/10/2019 9:45:44 AM (PDT) | Page 4 of 7 Insured: Policy No.: Includes copyrighted material of Insurance Services Office, Inc. with its permission. Copyright, Insurance Services Office, Inc., 1996 461-0155 (9-97) 14. AUTO LOAN PHYSICAL DAMAGE EXTENSION The following is added to SECTION III - PHYSICAL DAMAGE COVERAGE, C. Limit Of Insurance provision: When a "loss" results in a total loss to a covered auto you own for which a Loss Payee is designated in this policy, the most we will pay for "loss" in any one "accident" is the greater of: 1. The actual cash value of the damaged or stolen property as of the time of the "loss"; or 2. The outstanding balance of the initial loan, less any amounts for taxes, overdue payments, overdue payment charges, penalties, interest , any charges for early termination of the loan, costs for Credit Life Insurance, Health, Accident or Disability Insurance purchased with the loan, and carry-over balances from previous loans. 15. AUTO LEASE PHYSICAL DAMAGE EXTENSION The following is added to SECTION III - PHYSICAL DAMAGE COVERAGE, C. Limit Of Insurance provision: If, because of damage, destruction or theft of a covered "auto", which is a long-term leased "auto", the lease agreement between you and the lessor is terminated, "we" will pay the difference between the amount paid under paragraph C. LIMIT OF INSURANCE 1. or 2. and the amount due at the time of "loss" under the terms of the lease agreement applicable to the leased "auto" which you are required to pay: less any fees to dispose of the auto; any overdue payments; financial penalties imposed under a lease for excessive use, abnormal wear and tear or high mileage; security deposits not refunded by the lessor; cost for extended warranties, Credit Life Insurance, Health, Accident or Disability Insurance purchased with the loan; and carry over balances from previous leases. This coverage applies only to the initial lease for the covered "auto" which has not previously been leased. This coverage is excess over all other collectible insurance. SECTION IV - CONDITIONS 16. DUTIES IN THE EVENT OF ACCIDENT, CLAIM, SUIT OR LOSS The following is added to SECTION IV - BUSINESS AUTO CONDITIONS, A. Loss Conditions, 2. Duties In The Event Of Accident, Claim, Suit Or Loss: d. Knowledge of any "accident", claim, "suit" or "loss" will be deemed knowledge by you when notice of such "accident", claim, "suit" or "loss" has been received by: (1) You, if you are an individual; (2) Any partner or insurance manager if you are a partnership; or (3) An executive officer or insurance manager if you are a corporation. 17. BLANKET WAIVER OF SUBROGATION Paragraph 5. Transfer Of Rights Of Recovery Against Others To Us, SECTION IV - BUSINESS AUTO CONDITIONS, A. Loss Conditions is replaced by the following: m6 Consulting, Inc. AW3D678957 49903399 | 19-20 GL-AL-WC-PL | Sherry Young | 7/10/2019 9:45:44 AM (PDT) | Page 5 of 7 Insured: Policy No.: Includes copyrighted material of Insurance Services Office, Inc. with its permission. Copyright, Insurance Services Office, Inc., 1996 461-0155 (9-97) 5. Transfer Of Rights Of Recovery Against Others To Us If any person or organization to or for whom we make payment under this Coverage Form has rights to recover damages from another, which have not been waived through the execution of an "insured contract", written agreement, or permit, prior to the "accident" or "loss" giving rise to the payment, those rights to recover damages from another are transferred to us. That person or organization must do everything necessary to secure our rights and must do nothing after the "accident" or "loss" to impair them. 18. UNINTENTIONAL FAILURE TO DISCLOSE INFORMATION The following is added to SECTION IV BUSINESS AUTO CONDITIONS. B. General Conditions, paragraph 2. Concealment, Misrepresentation Or Fraud: Your unintentional error in disclosing, or failure to disclose, any material fact existing after the effective date of this Coverage Form shall not prejudice your rights under this Coverage Form. However, this provision does not affect our right to collect additional premium or exercise our right of cancellation or nonrenewal. 19. HIRED AUTO - WORLDWIDE COVERAGE The following is added to SECTION IV - Business Auto Conditions, B. General Conditions, paragraph 7. Policy Period, Coverage Territory provision: e. Outside the coverage territory described in a., b., c., and d. above for an "accident" or "loss" resulting from the use of a covered "auto" you hire, without a driver, or your employee hires without a driver, at your direction, for the purpose of conducting your business, for a period of 30 days or less, provided the suit is brought within The United States of America or its territories or possessions. SECTION V - DEFINITIONS 20. MENTAL ANGUISH Paragraph C. "Bodily injury", SECTION V - DEFINITIONS is replaced by the following: C. "Bodily injury" means bodily injury, sickness or disease sustained by a person including death or mental anguish resulting from any of these. m6 Consulting, Inc. AW3D678957 49903399 | 19-20 GL-AL-WC-PL | Sherry Young | 7/10/2019 9:45:44 AM (PDT) | Page 6 of 7 WORK WAIVER This en inceptio This en part of P of the issued t Premium We hav this poli the Sche written c You mu employe The add compen Schedu Person ANY PER RIGHT T DATE OF Job Des WC 252 KERS COM R OF OUR dorsemen on date of t dorsemen Policy No. to: m (if any) $ e the right cy. We wi edule. (This contract tha ust maintain ees while en ditional prem sation prem ule or Organiz RSON OR OR TO RECOVER F LOSS scription: P 040 84 MPENSATIO RIGHT TO t changes the policy t effective $ to recover ill not enfo s agreemen at requires y n payroll re ngaged in t mium for th mium otherw zation RGANIZATI R AGAINST Projects as ON AND EM O RECOVER the policy unless oth on our payme rce our rig nt applies o you to obtai ecords acc the work de is endorsem wise due on ION WITH W THEM. YO s on file wi MPLOYERS R FROM OT to which i herwise sta at 12: ents from a ht against only to the in this agree curately seg escribed in t ment shall n such remu WHOM YOU OU MUST AG ith the insu S LIABILITY THERS EN it is attach ated. :01 am sta Author anyone liab the person extent that ement from gregating t the Schedu be 2.000% uneration. AGREE IN W GREE TO TH ured Y INSURAN NDORSEME ed effectiv ndard time ized Repre ble for an in n or organiz t you perfor m us) the remune ule. % of the Cal WRITING T HIS WAIVER NCE POLIC ENT – CA ve on the es forms a esentative njury covere zation nam rm work un eration of y ifornia work O WAIVE Y R PRIOR TO CY ed by med in nder a your kers’ YOUR THE m6 Consulting, Inc. WZ3A270713 4/8/2019 Hanover American Insurance Co. 49903399 | 19-20 GL-AL-WC-PL | Sherry Young | 7/10/2019 9:45:44 AM (PDT) | Page 7 of 7 13367 Benson Ave Chino, CA 91710 www.transtech.org 855.595.2495 (toll-free) Submitted To City of HERMOSA BEACH Attn: Fabio M. Macias Public Works 1315 Valley Drive Hermosa Beach, CA 90254 Submitted By TRANSTECH Engineers, Inc. Contact Person: Ahmad Ansari, PE, Principal E: ahmad.ansari@transtech.org C: 949-702-5612 O: 909-595-8599 PROPOSAL FOR ON-CALL PLAN CHECK SERVICES RFP 19-02 Due Date: 07-11-2019, 5:00 pm Submittal 1 Original, 4 copies, 1 pdf via email to fmacias@hermosabch.org TABLE OF CONTENTS Proposal ON-CALL PLAN CHECK SERVICES, RFP 19-02 RFP Requirement: Proposals shall be no more than 30 total pages, (15 double-sided printed pieces of paper) inclusive of the cover letter and all required forms. All pages should be numbered and identified sequentially. SECTION PAGE 1. COVER LETTER 1.1 – 1.2 2. FIRM PROFILE 2.1 – 2.2 3. PROJECT UNDERSTANDING AND APPROACH TO SCOPE OF WORK 3.1 – 3.6 a. Statement of Understanding & Approach to Delivery of Services 3.1 b. Organizational Chart 3.5 c. Roles and Responsibilities for City Staff 3.6 d. Communications Approach & Quality Control 3.6 4. EXPERIENCE AND QUALIFICATIONS 4.1 – 4.10 a. Summary of Relevant Projects 4.1 b. References 4.5 c. Experience and Qualifications of Key Personnel 4.7 d. Assignment of Key Personnel 4.10 5. REQUIRED FORMS 5.1 – 5.5 a. Certification of Proposal 5.1 b. Non-Collusion Affidavit 5.2 c. Compliance with Insurance Requirements 5.3 d. Acknowledgement of Professional Services Agreement 5.4 6. COST PROPOSAL 6.1 – 6.1 1.COVER LETTER 1. COVER LETTER 1.1 Proposal ON-CALL PLAN CHECK SERVICES, RFP 19-02 July 11, 2019 City of HERMOSA BEACH Attn: Fabio M. Macias Public Works 1315 Valley Drive; Hermosa Beach, CA 90254 Subject: PROPOSAL FOR ON-CALL PLAN CHECK SERVICES, RFP 19-02 Dear Mr. Macias: Transtech is pleased to submit this proposal to the City for the subject services. Company Profile: Established in 1989, Transtech (a California Corporation) is a multi-disciplinary engineering consulting firm. Our staff and resources include approximately 100 engineers, building officials, project managers, designers, plan checkers, inspectors, construction managers, traffic and transportation analysts, technicians, planners, support personnel. Transtech is currently providing similar municipal services to approximately 25 agencies, and has extensive experience working in a mixed staff/consultant environment for 30 years. We consider our staff as extension of City staff, and work in the same structure and hierarchy as other City staff, and coordinate and interact with various City staff members. Our service capabilities include: • Building & Safety Services, Building Official Building Inspection, Plan Check, Permit Technician, Building Evaluations, Code Enforcement • Civil Engineering, Freeways and Interchanges, Local Streets and Roads, Sewerage, Water and Storm Drain, Pavement Management System, Grading Studies • Staff Augmentation • CIP Program Management • Construction Management and Inspection • Federally Funded Project Management • CDBG Project Management • City Engineer, City Traffic Engineer, Development Review, Public Works Engineering, Plan Check, Inspection • Grant Writing • Labor Compliance • Planning Support • Traffic and Transportation Planning and Engineering • Water Resources Engineering • Surveying, Mapping, ALTA, Right-of-way Engineering • Emergency and Disaster Response, Support and Recovery Services Our staff members are involved in many local and national ICC and CALBO committees, and are involved in the development of local and national guidelines and codes: • Chair; ICC Sustainability Membership Council • Chair; ICC LA Basin Chapter Inspection Committee • Commissioner; ICC Codes & Standards Council • Commissioner; CALBO Green Committee • Commissioner; ICC/CALBO CA Exam Committee • Commissioner; CALBO Outreach/Communications Committee • ICC Los Angeles Basin Chapter Board of Directors • ICC Building Officials Membership Governing Council • ICC Code Development Committee Vice Chair • ICC Technology/Web Advisory Group • IAS Accreditation Committee • ICC LA Chapter Accessibility Committee Licenses and Certificates of the Firm and Staff Members in Diversified Fields: • ICC Certified Building Official • ICC Certified Building Code Official • ICC Certified Sustainability Professional • ICC Certified Building, Electrical, Mechanical & Plumbing Electrical Plans Examiner • ICC Certified CA Commercial and Res Plumbing Inspector • ICC Certified Accessibility Plans Examiner • ICC Certified Accessibility Inspector • CASp, California Access Specialist • IAPMO Certified CA Residential Mechanical Inspector www.transtech.org 855.595.2495 (toll-free) ISO 9001:2015 Certified 13367 Benson Avenue Chino, CA 91710 1. COVER LETTER 1.2 Proposal ON-CALL PLAN CHECK SERVICES, RFP 19-02 • ICC Certified Commercial Building, Electrical, Mechanical & Plumbing Inspector • ICC Certified Residential Building, Electrical, Mechanical & Plumbing Inspector • ICC Certified Combination Inspector • ICC Certified Fire Plans Examiner • ICC Certified Permit Technician • ICC Certified CalGreen - California Green Building Plan Examiner • ICC Certified CalGreen - California Green Building Inspector • ICC Certified CA Residential Mechanical Inspector • ICC Certified Plumbing Inspector UPC • Professional Licensed Engineer (PE, SE, ME, EE) • Professional Licensed Traffic Engineer (TE) • Professional Licensed Land Surveyor (PLS) • Professional Transportation Planner (PTP) • Licensed General Contractor A and B • Qualified Storm Water Pollution Prevention Plan Developer (QSD) • Qualified Storm Water Pollution Prevention Plan Practitioner (QSP) • General Permit Qualified Industrial Stormwater Practitioner (QISP) Electronic Plan Check: Transtech provides Electronic Plan Check, including ePlanSoft, Bluebeam, or PDF based files on Dropbox. Transtech will provide access to City staff to plan check tracking data through ePlanSoft and Dropbox. City staff can access to the tracking system to check status of the plan reviews on real time. We offer electronic plan check platforms at no cost to its clients. Quick turn around and expedited service: Transtech will provide plan checks on a quick turn-around schedule. Transtech also provides expedited service when requested. Transtech has resources to provide emergency and/or expedited services when needed, on weekends, off work hours. Readily available experienced in-house staff: Transtech has well experienced in-house staff readily available to commence with the services upon City’s authorization. Cost Effective, Customer Friendly, Responsive Services: Transtech is well known in providing cost effective services, on time and within budget project delivery, with customer friendly and responsive approach. We believe our team is well qualified to perform the services requested: Successfully providing similar services to many agencies for nearly 30 years. Proven track record in on time and within budget project delivery. Multi-disciplinary engineering consulting service capabilities to provide an array of municipal services. Ability to work collaboratively with agencies, project applicants, and other stakeholders, and communicate effectively with diverse audiences and stakeholders at public forums. Committed to producing a high-quality work product and deliver a high level of customer care. Commitment of principal level management and involvement throughout the contract duration. Well experienced in-house staff readily available to commence with the services upon City’s authorization. Thank you for the opportunity to submit this proposal. Should you have any questions, or require additional information, please contact the undersigned. Sincerely, Ahmad Ansari, PE, Principal ahmad.ansari@transtech.org O: 909-595-8599, Ext. 141 C: 949-702-5612; www.transtech.org 2.FIRM PROFILE 2. FIRM PROFILE 2.1 Proposal ON-CALL PLAN CHECK SERVICES, RFP 19-02 COMPANY PROFILE: Established in 1989, Transtech (a California Corporation) is a multi-disciplinary engineering consulting firm. Our staff and resources include approximately 100 engineers, building officials, project managers, designers, plan checkers, inspectors, construction managers, traffic and transportation analysts, technicians, planners, support personnel. Transtech is currently providing municipal services to approximately 25 agencies, and has extensive experience working in a mixed staff/consultant environment for 30 years. We consider our staff as extension of City staff, and work in the same structure and hierarchy as other City staff, and coordinate and interact with various City staff members. Transtech’s Fed Tax ID No is 954314745 OUR SERVICE CAPABILITIES INCLUDE: • Building & Safety Services, Building Inspection, Plan Check, Building Evaluations, City Building Official, Code Enforcement • Civil Engineering, Freeways and Interchanges, Local Streets and Roads, Sewerage, Water and Storm Drain, Pavement Management System, Grading Studies • Staff Augmentation • CIP Program Management • Construction Management and Inspection • Federally Funded Project Management • Grant Writing • CDBG Project Management • City Engineer, City Traffic Engineer, Development Review, Public Works Engineering, Plan Check, Inspection • Labor Compliance • Planning Support • Traffic and Transportation Planning and Engineering • Water Resources Engineering • Surveying, Mapping, ALTA, Right-of-way Engineering • Emergency and Disaster Response, Support and Recovery Services FOLLOWING IS A LIST OF OUR MUNICIPAL SERVICES CONTRACTS: City of Temple City Building & Safety Services: Building Official, Plan Review, Inspection, As- Needed Permit Technician Engineering Services: City Engineering, Traffic Engineering, Design, Construction Management, CIP Project, Management, Eng Map and Plan Check and Inspection, Federally Funded Project Management City of Commerce Building & Safety Services: Building Official, Plan Review, Inspection Engineering Services: City Engineering, Traffic Engineering, Design, Construction Management, CIP Project, Management, Eng Map and Plan Check and Inspection, Federally Funded Project Management City of Seal Beach Building & Safety Services: Building Official, Plan Review, As-needed Inspection Public Works Services: Public Works/CIP Inspection City of Claremont Building & Safety Services: Building Official, Plan Review, Inspection City of Cudahy Building & Safety Services: Plan Review Services Engineering Services: City Engineering, Traffic Engineering, Design, Construction Management, CIP Project, Management, Eng Plan Check and Inspection, Federally Funded Project Management City of Azusa Building & Safety Services: Building Plan Review, As-needed Inspection City of Alhambra Building & Safety Services: Building Official, Plan Review, Inspection, Permit Technician Engineering Services: City Engineering, Traffic Engineering, Design, Construction Management, CIP Project, Management, Eng Map and Plan Check and Inspection, Federally Funded Project Management City of Bell Building & Safety Services: Building Official, Plan Review, Inspection, As-Needed Permit Technician City of South Pasadena Building & Safety Services: Building Official, Plan Review, Inspection, Permit Technician City of West Hollywood Building & Safety Services: As-Needed Inspection, Plan Review, Permit Technician City of Hawaiian Gardens Building and Safety Services: Building Official, Plan Review, Inspection, Permit Technician City of Downey Building & Safety Services: Plan Review, Inspection UTC Corporation/City of Riverside Building & Safety Services: Plan Review, Inspection, and Support 2. FIRM PROFILE 2.2 Proposal ON-CALL PLAN CHECK SERVICES, RFP 19-02 San Manuel Indian Reservation Building & Safety Services: Building Official, Plan Review, Inspection, Eng Map and Plan Check and Inspection San Manuel Casino Building & Safety Services: Building Official, Plan Review, Inspection, Eng Map and Plan Check and Inspection San Bernardino County Housing Authority Engineering and Building Evaluations: As-Needed Engineering, Building & Safety Support City of Placentia Development/Public Works Plan Check: Eng Map and Plan Check City of Beaumont Engineering Services: Engineering Support Staff Augmentation City of San Marino City Traffic Engineering Services: City Traffic Engineering City of Menifee On-call Engineering Services: On-call Engineering City of Big Bear Lake Engineering/Public Works Services: Design, Public Works and Construction Inspection, Construction Management City of Thousand Oaks On-call Engineering Services: On-call Engineering City of Culver City On-call Engineering Services: On-call Engineering City of Manhattan Beach On-call Engineering Services: On-call Engineering City of Monterey Park Building & Safety Services for PW Projects: Building plan check and inspection services on City CIP Building projects under PW Department Engineering Services: Engineering Support, Traffic Engineering, CIP Management, Eng Plan Check and Inspection Riverside County Economic Development Agency Engineering and Building Services: As-Needed Engineering, Building Evaluations, & Surveying City of Chino CIP Management Services: CIP Management Services. City of Rosemead Engineering Services: Public Works Plan Checks and Permit Inspection, City Engineering, Traffic Engineering, CIP Design, Construction Management, Inspection, Federally Funded Project Management City of South El Monte Engineering Services: City Engineering, Traffic Engineering, Design, Construction Management, CIP Project, Management, Eng Map and Plan Check and Inspection, Federally Funded Project Management, and PW Plan Check City of San Fernando On-call Engineering Services: On-call Engineering City of Anaheim On-call Engineering Services: On-call Engineering TRANSTECH’S CLIENT CITIES MAP: 3.PROJECT UNDERSTANDING AND APPROACH TO SCOPE OF WORK 3. PROJECT UNDERSTANDING AND APPROACH TO SCOPE OF WORK 3.1 Proposal ON-CALL PLAN CHECK SERVICES, RFP 19-02 a. Statement of Understanding & Approach to Delivery of Services STATEMENT OF UNDERSTANDING The City of Hermosa Beach has issued this RFP to establish a list of professional firms with capability and capacity to provide On-Call Plan Checking Services to support the function and needs of the City’s Public Works and Community Development Departments and provide Land Development Civil Plan Check services that achieve the following goals: • Establish a pro-active approach to identifying, evaluating, and resolving development plan checking related issues and assist in achieving the goals identified by the City's General Plan and applicable documents and reports. • Consistent application of development standards and timely review and responses to plan checking submissions. • Conduct and document site visits to identify possible opportunities to improve plans and establish standard updated standard practices in order to expedite plan checking. The work includes the review plans, parcel maps, vesting tentative parcel maps, development plan checks, commercial and residential encroachment plans, wireless facility applications, and driveway parking permits by providing written comments to the Public Works and Planning Departments, assistance in improving plan checking procedures/practices, attending coordination meetings with applicants as needed and coordinating responses to applicants submitted questions. The City is looking for creativity from proposers to provide an approach that will result in the efficient and effective development or provision of services. The City is therefore open to proposers identifying a different scope of services, or recommending the addition or removal of items, so long as the project objectives are met, and the rationale for additions or removal are clearly articulated. Hermosa Beach has a highly- engaged community and anticipates that community engagement efforts will be a necessary component to the successful implementation of the responsibilities identified. The City is also seeking a part-time contract Civil Engineer to serve as the City’s primary engineer to assist the Public Works Department in managing the day-to day plan checking engineering needs of the City and its citizens. The expectation is that this position would be on-site in Hermosa Beach at least one 8-hour day biweekly with other hours/days permitted to be on or off-site as needed. The position may be filled by a single project manager that can be either an individual or employee of a firm with a variety of staff resources that can be called upon for specific tasks. This position is expected to: a. Review plans submitted by developer applicants and provide written comments to the City. Reviews may include: overall site design including notes on plans, grading, streets, sidewalks, storm drains and storm drain pipelines, sanitary sewer manholes and pipelines, water pipelines, off-site improvements, and landscaping plans. b. Review and provide written comments to the City for project submitted cost estimates as requested. c. Review and provide written comments to the City for project submitted reports including but not limited to soils reports, hydrology reports, sewer hydraulic reports, and water hydraulic reports. d. Review and provide written comments to the City for project related MS4 permit documents, NPDES documents, or LID documents. e. Attend coordination, reporting, and follow up meetings with the Public Works Department as needed. f. Provide reviews and written comments to the City for Parcel Maps, Vesting Tentative Parcel Maps, Encroachment Permits, wireless facility Right-of-way permits, Residential Driveway parking permits, and other documents as needed. APPROACH Transtech’s “Customer Care” and “Methodology” Approach in delivering the services in an efficient, effective, and 3. PROJECT UNDERSTANDING AND APPROACH TO SCOPE OF WORK 3.2 Proposal ON-CALL PLAN CHECK SERVICES, RFP 19-02 timely manner: • Our services are founded on the principals of Total Quality Management for Total Customer Care. • We have a structured approach to execute projects in an efficient manner that makes Transtech capable of providing the City with the highest quality product. Transtech has established guidelines and policies, including written manuals on quality control, project management, and design procedures for its staff and for its contract cities. These guidelines ensure a consistent approach to the execution of assignments undertaken by our organization in compliance with City’s specific procedures, standards and requirements. • We start by working with the applicant early on and during plan review to help him or her prepare a set of plans which have all the required information clearly and logically presented. • Additionally, we never hesitate to make suggestions which help eliminate complicated details, reduce construction costs, and/or provide details which are easy to verify in the field. Experience has taught us well that inspection time and applicant frustration can both be substantially reduced, while increasing overall compliance, by producing a better set of plans during plan review process. And in the case of homeowners, this policy often demonstrates early on that the City really is here to help. • Transtech provides all plan check comments on electronic files. All plan check comments are provided on scanned pdf format electronically, as well as hard copies. Plan review corrections are written clearly and are fully detailed to explain the Code deficiency (including all applicable code sections). • To help the applicant better understand the problem, Transtech provides as much information during plan review as possible. We believe that if the applicant has a clear understanding of the problem, he or she can take the necessary steps to correct the condition. This policy reduces the number of plan review rechecks required, allows the applicant to obtain a permit much sooner, and reduces the overall time our staff is required to spend on that particular plan. Unclear and/or cryptic corrections are never written, and all correction lists, except those written over-the-counter, are typed and printed on a laser printer. • Our plan checkers confer early on and respond to questions from the architect, engineer, designer, applicant, etc. When requested, our plan checkers also meet with the architect, engineer, designer, applicant, etc. at our offices to answer questions or for rechecks where the plan corrections. • Our policy is to assist the architect, engineer, designer, applicant, etc. as much as possible, which helps eliminate complicated details, reduce construction costs, and/or provide details which are easy to verify in the field. • Transtech performs necessary liaisons with City, and the permit applicant or applicant's designee either by telephone, mail, or meeting at our plan check office, or at City office, and perform necessary rechecks to achieve compliance with applicable building laws, ordinances, and regulations. • All telephone calls or e-mails received are returned within same working day, or the following day. We take pride in our “Same Day Response” motto. • Responsiveness is an integral part of Transtech’s “customer friendly” service approach. • Our Contract Principal will meet with the Client’s Project Manager regularly to monitor the service quality and address any areas for improvements. • We will strive to enhance the City’s image by public trust to be the most a desirable community to live, invest and conduct business. • Customer Care means highest quality customer service. Transtech is committed to providing “Customer Care” to the City, City's patrons, responding quickly and effectively to the walk-in, telephone, and electronic inquiries of the public related to our services. Transtech Plan Check Turnaround Times: Generally, we follow the following standards for plan check turn-around times: • The overall goal is to complete first plan check shall be set at 10 working days upon receipt of plans from the City. • For large complex projects the service goal shall be set at 15 working days. • The service goal for resubmittals is 5 working days for smaller projects and may be up to 10 working days for larger complex projects. 3. PROJECT UNDERSTANDING AND APPROACH TO SCOPE OF WORK 3.3 Proposal ON-CALL PLAN CHECK SERVICES, RFP 19-02 • Service level goals are subject to modification upon mutual agreement of Consultant and City. • Transtech will provide adequate personnel, based on the level of development activity within any given time, to ensure plans are checked efficiently. Emergency Response: In the event of a local or regional emergency or disaster, personnel provided by the selected firm shall be accessible, available, and prepared to provide Building and Safety services as directed by the City. Inspection Response: While not a part of current scope, if Transtech is requested to perform inspections, Transtech will perform it on the following business day, if an inspection request is received by 2 PM. Plan Check Coordination: • Our plan checkers respond to questions from the architect, engineer, designer, applicant, etc. When requested, our plan checkers also meet with the architect, engineer, designer, applicant, etc. at our offices to answer questions or for rechecks. • Our policy is to assist the architect, engineer, designer, applicant, etc. as much as possible, which helps eliminate complicated details, reduce construction costs, and/or provide details which are easy to verify in the field. This pro-active approach reduces inspection time and questions, and applicant frustration, while increasing overall compliance, by producing a better set of plans during plan review process. Especially, when the applicant is a homeowner trying to improve his/her property, this policy often demonstrates early on that the City really is here to help. Approach to Meeting with Applicants: Our staff is available to applicants by phone and through email for questions or available to meet for rechecks if necessary. Our policy is to meet with applicants at City Hall, but we also have an available facility at our office for over the counter reviews and meetings with applicants. Electronic Plan Check: • Transtech provides Electronic Plan Check, including ePlanSoft, Bluebeam, or PDF based files on Dropbox. • We offer electronic plan check platforms at no cost. • Transtech staff will meet with City staff to determine the electronic plan check workflow details to tailor to City’s requirements. If ePlanSoft is desired by the City, we will assist the City in setting up a platform providing access to City and applicants via a web portal so that applicants may electronically submit plan review application and upload necessary documents. • Following applicant’s successful submittal of the electronic plan review application through ePlanSoft portal, Transtech’s plan reviewers automatically get notified and conduct the plan review electronically. • Transtech will provide access to City staff to plan check tracking data through ePlanSoft and Dropbox. City staff can access to the tracking system to check status of the plan reviews on real time. Expedited/Off-Business Hours/Weekend Services: If the City receives a request from applicants for expedited plan check services, Transtech staff will provide additional resources to accommodate such a request. If the City requests inspection services, Transtech staff will provide additional resources to accommodate inspection requests during off business hours and weekends. Conflict Resolution: If critical disputes between Transtech’s plan reviewer and applicant’s/developer’s engineer occurs, our standard procedure to resolve the conflict is outlined below: 3. PROJECT UNDERSTANDING AND APPROACH TO SCOPE OF WORK 3.4 Proposal ON-CALL PLAN CHECK SERVICES, RFP 19-02 • Transtech will write a letter to the Engineer of Record (EOR) documenting each design standard/code discrepancy with supporting design requirements. In our experience, this step merely by virtue of communication, alleviates most conflicts. • If the developer’s consultant has questions regarding our letter, Transtech plan reviewer will meet with the EOR to help explain issues as necessary. The City staff will be fully informed and kept up to date of all communications between our staff and the developer/EOR. • If the dispute persists beyond the above initial steps, Transtech will suggest and schedule a meeting with City staff, developer and EOR. Having the developer at such meeting is important to hold the EOR accountable. • City staff are the ultimate decision makers and have authority to waive or override standards to bring the conflict to a resolution such as alternative materials and/or methods of construction. During this process, Transtech will assist the City staff in negotiations and confidential recommendations and measurements of risks. Plan Pick-up/Delivery: • Transtech uses an overnight delivery service for transportation of hard copies of plans. We also utilize staff members who are assigned to the City for pick up when practicable. • Transtech uses an electronic plan transmittal that is customized and on a Dropbox platform for the City, where information can be uploaded and downloaded electronically. Working in Mixed Staff/Consultant Environment: We consider our staff as extension of City staff, and work in the same structure and hierarchy as other City staff. We coordinate and interact with various in-house City staff members just as another City staff member as part of the City Team. Commercial and Industrial Facility Permit Program (FPP) (If desired by the City): We utilize Facility Permit Program (FPP) approach to facilitate a rapid approval process for tenant alterations and improvements of commercial and industrial facilities. This may include: • minor tenant improvements, including maintenance, repair, and minor alterations • major interior tenant improvements and remodels The FPP would be available to owners of commercial and industrial buildings, building management companies, and/or their tenants. The program approach best serves customers where facility maintenance, upgrades, and renovations are frequent. A good example of how we are currently using the FPP approach is the ongoing work at UTC’s Riverside Manufacturing Facility. The facility is constantly going through upgrades of new machinery and equipment, which also require changes in certain areas and components of the building, such as ADA paths, electrical, mechanical, plumbing, structural, wall enclosures, etc. FPP approach provides a rapid deployment of plan check and inspection process required permits expediently for these “isolated” areas without requiring a review of the entire facility and avoid hindering the ongoing operation. We handle FPP with our qualified staff members experienced in building, plumbing/mechanical, electrical, and fire inspections, and dedicated to the facility, therefore having prior, current, and ongoing knowledge and information of the facility and can handle the plan checks and/or inspections quickly. We can develop and implement an efficient FPP for the City and streamline this process. Readily Available Experienced In-House Staff: Transtech has well experienced in-house staff readily available to commence with the services upon City’s authorization. Community Benefit Enhancement: Supporting civic and community activities demonstrates Transtech’s commitment to the progress, health, and well- being of the communities we serve. This is something that we take pride in as a company. In services and partnership with our client cities, we have a proven record of active engagement in City and Community events. This could include 3. PROJECT UNDERSTANDING AND APPROACH TO SCOPE OF WORK 3.5 Proposal ON-CALL PLAN CHECK SERVICES, RFP 19-02 involvement or presence at City programs or events, supporting local businesses through the chamber, youth events, hosting workshops, sports, scholarship opportunities, community service, managing homelessness challenges, public safety, crime prevention, or any other community benefit that the City wishes us to be a part of. Our goal is not just to serve as an engineering consultant which is what we are best at, but also in being an active partner with our clients, to further enhance the City’s reputation as an ideal community to live, invest, work, and play in. We are deeply committed to maintaining our partnership with our valued customers, its community, and remain open and enthusiastic to receiving input on how to best serve the City's needs today and in the future to further enhance the City’s reputation as an ideal community to live, invest, work, and play in. Our well experienced in-house staff is readily available to commence with the services upon authorization. We will strive to improve the City’s reputation as a desirable community to live, invest and conduct business. b. Organizational Chart MELISSA DEMIRCI, RSP, Associate Eng. Client Relations and Management Support DENNIS TARANGO, CBO, Principal AYLA JEFFERSON, CBO, Principal Building & Safety Services ICC Certified Building Official, Plans Examiner and Inspector AHMAD ANSARI, PE, Principal PW and City Engineering Services ROBERT HERNANDEZ, ICC Certified Plans Examiner and Inspector CEM AYAN, PE, ICC Certified Plans Examiner and Inspector MARK S. HAROLD, CBO, ICC Certified Building Official, Plans Examiner and Inspector JEFFREY KAO, PE, CBO, CASp ICC Certified Building Official, Plans Examiner and Inspector WILLIAM R. DORMAN, CBO, ICC Certified Building Official, Plans Examiner and Inspector JOSEPH M. POZZIE, ICC Certified Plans Examiner and Inspector CALVIN CHANG, PE, ICC Certified Plans Examiner and Inspector DAVID RAGLAND, PE, PLS, QSD, QSP Map and Eng Plan Check CRAIG MELICHER, PE, CBO, Sr. VP Building & Safety Code Consultancy and Staff Training Approximately 100 staff available: Our staff and resources include approximately 100 engineers, project managers, designers, plan checkers, inspectors, construction managers, traffic and transportation analysts, technicians, admin support personnel. Allen Pangan, PE Map and Eng Plan Check MICHAEL ACKERMAN, PE, QSD, QSP, QISP Map and Eng Plan Check Soils Report Review Support GEO-ADVANTEC, INC. www.geoadvantec.com Joseph DePeralta, PE, QSD Map and Eng Plan Check 3. PROJECT UNDERSTANDING AND APPROACH TO SCOPE OF WORK 3.6 Proposal ON-CALL PLAN CHECK SERVICES, RFP 19-02 c. Roles and Responsibilities for City Staff Transtech can provide necessary services and staff resources to the City. We do not expect any additional functions City assistance or other items expected to be provided by City beyond those listed in RFP Section 2.5 Performed or Provided by the City”. Per the RFP, the City will perform the following tasks or functions related to this project. • Process, distribute, and respond to data and information requests from the consultant. • Post/distribute public information announcements, website updates, workshop agendas/reports. • Prepare and execute Agreements with all entities. • Schedule times and facilities reservations for meetings and workshops. • Upon contract award, City will provide copies of available records. • Act as liaison with the appropriate decision-making bodies. d. Communications Approach & Quality Control At Transtech, we have long established a structured approach to execute projects in an efficient manner that makes Transtech capable of providing the client with high quality product. Transtech has established guidelines and policies, including written manuals on quality control, project management, and design procedures for its staff. These guidelines ensure a consistent approach to the execution of assignments undertaken by our organization. Transtech has extensive experience working in a mixed staff/consultant environment, below are the methods we utilized to ensure an effective and efficient coordination, and close and positive working relationship with City Staff. Key project team members will attend periodic project progress meetings with City staff throughout the project duration. We will maintain and establish a close working relationship with City staff. The selected consultant will be expected to manage assigned projects, carefully control costs and resources, and complete assigned work on schedule. We will provide progress reports to the City Engineer at regular intervals. We also create and provide access to project participants a common project information and file sharing platform. 4.EXPERIENCE AND QUALIFICATIONS 4. EXPERIENCE AND QUALIFICATIONS 4.1 Proposal ON-CALL PLAN CHECK SERVICES, RFP 19-02 a. Summary of Relevant Projects Transtech is currently providing similar municipal Services to approximately 25 agencies. Following are various relevant projects representative of our experience in requested services (Partial List) San Manuel Band of Mission Indians-Building and Safety, Plan Check, Inspection Services for Casino Expansion/Development Project ($700M): Transtech serves as the Contract Building Official, Plan Checker and Inspector. Currently we are providing Plan Check and Inspection services for Casino’s expansion program, which includes casino renovation, hotel, entertainment center, parking structure, pedestrian bridges, alignment of entry and exit roads, and various other improvements. Previously, we completed a multi- phase remodel of the entire casino floor, including 5 new restaurants, 3 new bars, retail stores, food court, executive offices, chiller plant, bridge, and 50,000 SF of new gaming area. Transtech provided plan check, inspection, Building Official services. Transtech is also providing traffic engineering and civil engineering plan review. The Alhambra (Project Value: $57.8M): Transtech serves as the Contract Building Official, Plan Checker and Inspector. Located at 88 S Garfield Avenue, 2 S Garfield Avenue, 100 & 150 E Main St. Transtech provided full plan review as well as inspection services of for this development which includes 260 apartment units, 4-story parking garage, 72,000 sq ft 2-story retail building, 16,730 sq ft 1-story retail building, and 23,000 sq ft 1-story retail building. This project is located in Alhambra. Transtech also provided Map Check Services, including review of Tentative Parcel Map, Lot Line Adjustment, Perfecting Deed and Final Parcel Map, Off- site Improvements PW Inspection, and Building Inspection Services for this project. The Terraces (Mixed-Use Development (Project Value: $19M): Transtech serves as the Contract Building Official, Plan Checker and Inspector. Located at 5935-5953 Temple City Blvd in Temple City. Transtech is currently providing full plan review for the 4 Story Mixed-Use Development which includes a one level basement garage, 61 condominium units as well as ground level and basement parking and 7,250 SF of commercial retail space/restaurant. Transtech also provided Map Check Services, including review of Tentative Parcel Map, Lot Line Adjustment, Perfecting Deed and Final Parcel Map, Off- site Improvements PW Inspection, and Building Inspection Services for this project. Temple City Camellia Square (Project Value: $15M): Transtech serves as the Contract Building Official, Plan Checker and Inspector. Transtech provided full plan review as well as inspection services, the project included a shopping center with an underground garage and 4 total buildings as follows: a one-story 6,600 SF building; a two-story 25,700 SF building, a two-story 4,500 SF building; and, a two-story 43,400 SF building. Transtech also provided Map Check Services, including review of Tentative Parcel Map, Lot Line Adjustment, Perfecting Deed and Final Parcel Map, Off- site Improvements PW Inspection, and Building Inspection Services for this project. 4. EXPERIENCE AND QUALIFICATIONS 4.2 Proposal ON-CALL PLAN CHECK SERVICES, RFP 19-02 Linden Walk Residential Development (Project Value: $18.5M): Transtech serves as the Contract Building Official, Plan Checker and Inspector. Transtech provided full plan review as well as inspection services for this development which included 74 Single Family Dwellings. This project is located in Temple City. Transtech also provided Map Check Services, including review of Tentative Parcel Map, Lot Line Adjustment, Perfecting Deed and Final Parcel Map, Off- site Improvements PW Inspection, and Building Inspection Services for this project. Blossom Walk Residential Development (Project Value: $5.7M): Transtech serves as the Contract Building Official, Plan Checker and Inspector. Transtech provided full plan review as well as inspection services of for this development which includes 24-unit condominiums and 4 single family homes. This project is located in Temple City. Transtech also provided Map Check Services, including review of Tentative Parcel Map, Lot Line Adjustment, Perfecting Deed and Final Parcel Map, Off- site Improvements PW Inspection, and Building Inspection Services for this project. Pacific Plaza (Project Value: $30.3M): Transtech serves as the Contract Building Official, Plan Checker and Inspector. Located at 11 S 3rd St (condo) and 300 W Main St (retail). Transtech provided full plan review as well as inspection services of for this development which includes 120 condo units and retail space below. This project is located in Alhambra. Transtech also provided Map Check Services, including review of Tentative Parcel Map, Lot Line Adjustment, Perfecting Deed and Final Parcel Map, Off- site Improvements PW Inspection, and Building Inspection Services for this project. Midwick Collection (Project Value: $13M): Transtech serves as the Contract Building Official, Plan Checker and Inspector. Located at 2400 S Fremont Avenue. Transtech provided full plan review as well as inspection services of for this development which includes 36 single family dwellings and 28 townhomes. This project is located in Alhambra. Transtech also provided Map Check Services, including review of Tentative Parcel Map, Lot Line Adjustment, Perfecting Deed and Final Parcel Map, Off- site Improvements PW Inspection, and Building Inspection Services for this project. Casita de Zen (Project Value: $21M): Transtech serves as the Contract Building Official, Plan Checker and Inspector. Located at 28 N 3rd St (condo) and 235 W Main St (retail). Transtech provided full plan review as well as inspection services of for this development which includes mixed use project with 92 condos on top, and retail on bottom. This project is located in Alhambra. Transtech also provided Map Check Services, including review of Tentative Parcel Map, Lot Line Adjustment, Perfecting Deed and Final Parcel Map, Off- site Improvements PW Inspection, and Building Inspection Services for this project. Alta Med Medical Group (Project Value: $4M): Transtech serves as the Contract Building Official, Plan Checker and Inspector. Located at 1900 E Slauson Ave. Transtech provided full plan review as well as inspection services of for this development which includes a new mixed-use building of office space and an adult day care with new on grade parking. This project is located in Huntington Park. Transtech also provided Map Check Services, including review of Tentative Parcel Map, Lot Line Adjustment, Perfecting Deed and Final Parcel Map, Off- 4. EXPERIENCE AND QUALIFICATIONS 4.3 Proposal ON-CALL PLAN CHECK SERVICES, RFP 19-02 site Improvements PW Inspection, and Building Inspection Services for this project. Main Street Collection (Project Value: $23M): Transtech serves as the Contract Building Official, Plan Checker and Inspector. Located at 410 W Main Street. Transtech provided full plan review as well as inspection services of for this development which includes 4-story mixed-use project with 8,200 s ft retail space, 52 condos, 9 live/work units, 19 townhomes, and 6 shopkeeper units. This project is located in Alhambra. Transtech also provided Map Check Services, including review of Tentative Parcel Map, Lot Line Adjustment, Perfecting Deed and Final Parcel Map, Off- site Improvements PW Inspection, and Building Inspection Services for this project. DaVita Alhambra Dialysis Center (Project Value: $2M): Transtech serves as the Contract Building Official, Plan Checker and Inspector. Located at 1237 E Main St. Transtech provided full plan review as well as inspection services of for this development which includes 1-story 14,125 sq ft medical office. This project is located in Alhambra. Transtech also provided Map Check Services, including review of Tentative Parcel Map, Lot Line Adjustment, Perfecting Deed and Final Parcel Map, Off- site Improvements PW Inspection, and Building Inspection Services for this project. 820 Mission Development LLC (Project Value: $10M): Transtech serves as the Contract Building Official, Plan Checker and Inspector. Located at 820 Mission St. Transtech provided full plan review as well as inspection services of for this development which includes construction of new office building with one residential unit above, new 15 unit townhome cluster with office fronting Mission Street with one-level subterranean parking, convert existing 3-story industrial building into 9 residential units, construct 13 townhome units. This project is located in South Pasadena. County of Riverside Economic Development Agency, Facility Evaluation: Located at 450 E. Alessandro Blvd Transtech provided Facility Evaluation Services comprised of a high-level analysis of the structural system and a code compliance evaluation of the entire 5 Acre property including a 16,826 SF office building, outdoor theater, and several assessor structures. County of Riverside Economic Development Agency, Facility Evaluation: Located at 41888 Motor Car Pkwy Transtech provided Facility Evaluation Services including an accessibility compliance review to allow the 297,033 SF 5- story office building to operate as an essential services facility. HAL-HAYS Construction, Inc., Industrial Facilities Maintenance Building and Safety Services: Transtech is an exclusive team partner with Hal-Hays Construction, which provides maintenance services to industrial facilities and utility companies. Transtech serves as the Building and Safety Services Team providing all necessary services to, including plan check, inspection and permitting. One of the clients is UTC Corporation/City of Riverside: Building & Safety Services: Transtech serves as UTC’s Riverside Manufacturing Facility’s Building Official, and manages and processes all necessary permits for this approximately 15 acre closed building area high security industrial facility through the City of Riverside. With annual revenues around $75B, UTC serves customers in the commercial aerospace, defense and building industries and ranks among the world’s most respected and innovative companies. UTC’s Riverside Facility is part of the Aerostructures business unit and produces composite bond PROJECT PICTURES NOT AVAILABLE DUE TO SECURITY RESTRICTIONS. 4. EXPERIENCE AND QUALIFICATIONS 4.4 Proposal ON-CALL PLAN CHECK SERVICES, RFP 19-02 components for the world's newest airplane platforms, such as the Airbus A350 XWB and A320neo, the Boeing 787 Dreamliner, Bombardier C Series, the Mitsubishi Regional Jet and the Embraer E2. SAMPLE PROJECTS REPRESENTATIVE OF TRANSTECH’S CONSTRUCTION MANAGEMENT AND INSPECTION EXPERIENCE IN TYPE B-BUILDING PROJECT (PARTIAL LIST) City of Alhambra Civic Center Library Project ($25M): Transtech provided plan check, inspection, construction management, and owner representative services, the project included construction of a 45,000 SF Library with an underground parking garage. Mosaic Parking Structure (City Project-Project Value: $6M): Transtech provided design/build program manager, construction manager, full plan review as well as inspection services of for this development which includes 5 story parking structure. This project is located in Alhambra. Renaissance Plaza ($15M): This project was located in the City of Alhambra and included a parking structure, 10 plex movie theater, retail, and plaza. Transtech served as the City’s Building Official, Plan Checker and Inspector for this project including construction manager of the parking structure, public plaza, and other improvements. Rosewood Community Center ($25M): Transtech was retained by the City of Commerce to take over the management of this multimillion dollar facility which was 2 years behind schedule. Within 5 months, Transtech brought the construction to substantial completion level allowing the City to start the move-in process, and 2 months after, the facility was opened for public use. Garfield Avenue Parking Structure ($8.5M): This project included a 5-story level, 600 space parking structure as part of the Alhambra Redevelopment Agency and Downtown Redevelopment. Transtech provided plan check, inspection, construction management and owner representative services. First Street Parking Structure ($3.5M): This project is in the City of Alhambra and included a 4-story level, 276 space parking structure. Transtech provided plan check, inspection, construction management, and owner representative service. Chapel Parking Structure ($3M): This project is in the City of Alhambra and included a 3-story level, 250 space parking structure. Transtech provided plan check, inspection, construction management, and owner representative service. 4. EXPERIENCE AND QUALIFICATIONS 4.5 Proposal ON-CALL PLAN CHECK SERVICES, RFP 19-02 Riverside County Transportation Commission, Corona Main Street Metrolink Parking Structure and Pedestrian Bridge (25M): This project is in Corona and included 6 level, approximately 1,000 space parking structure, and a pedestrian bridge over railroad tracks. Transtech provided inspection and construction management services for the construction of this federally funded project. City of San Bernardino Santa Fe Depot/Metrolink Parking Structure and Historic Santa Fe Depot Renovation Project ($25m): This project included The Parking Structure involved the construction of a 3 level parking structure for 350 cars. Renovation involved adoptive reuse of 60,000 sf historical Santa Fe Train Depot. Transtech provided building code plan check, constructability review, building code inspection, construction management, inspection, materials testing/inspection. TACC Cultural Center Development ($100M): This project was in Lanham, Maryland; Transtech provided plan check, inspection, construction management and owner representative services for the construction of 310,000 SF cultural center, which included an Olympic sized swimming pool, indoor full basketball court, museum, performance center, restaurant, religious center, and monastery. City of Commerce City Hall Addition ($8M): This project included construction of 20,000 SF addition to existing the City Hall. Transtech provided construction management and inspection services. b. References Following are references from few of the local agencies: Client Name: City of Commerce (Year started and completed: 2003 – Ongoing Service) • Services Provided: Building Official, Building and Safety Plan Check, Inspection, as needed Permit Technician, Public Works Plan Checks and Permit Inspection, Traffic Engineering, CIP Design, Construction Management, Inspection, Federally Funded Project Management • Contact: Edgar Cisneros, City Manager; T: 323-722-4805; E: ecisneros@ci.commerce.ca.us Client Name: City of Alhambra (Year started and completed: 1993 – Ongoing Service) • Services Provided: Building Official, Building and Safety Plan Check, Inspection and Permit Technician, City Engineering, Public Works Plan Checks, Traffic Engineering, CIP Design, Construction Management, Inspection, Federally Funded Project Management • Contact: Marc Castagnola, Development Services Director, 626-570-5041; E: mcastagnola@cityofalhambra.org Client Name: City of Temple City (Year started and completed: 2012 – Ongoing Service) 4. EXPERIENCE AND QUALIFICATIONS 4.6 Proposal ON-CALL PLAN CHECK SERVICES, RFP 19-02 • Services Provided: Building Official, Building and Safety Plan Check, as needed Inspection and Permit Technician, City Engineering, Public Works Plan Checks and Permit Inspection, Traffic Engineering, CIP Design, Construction Management, Inspection, Federally Funded Project Management • Contact: Michael Forbes, Community Development Director; T: 626-285-2171; E: mforbes@templecity.us Client Name: City of Bell (Year started and completed: 2017 – Ongoing Service) • Services Provided: Building Official, Building and Safety Plan Check, Inspection, as needed Permit Technician • Contact: Gus Romo, Development Services Director, 323-588-6211; E: gromo@cityofbell.org Client Name: City of Rosemead (Year started and completed: 2018 – Ongoing Service) • Services Provided: Public Works Plan Checks and Permit Inspection, City Engineering, Traffic Engineering, CIP Design, Construction Management, Inspection, Federally Funded Project Management • Contact: Gloria Molleda, City Manager; T: 626-569-2100; E: gmolleda@cityofrosemead.org Client Name: City of Cudahy • Year started and completed: 2012 – Ongoing Service • Services Provided: Building and Safety Plan Check, Engineering, CIP Design, Federally Funded Project Management, • Contact: Jose Pulido, City Manager; T: 323-282-5582; E: jpulido@cityofcudahyca.gov Client Name: City of Azusa (Year started and completed: 2019 – Ongoing Service) • Services Provided: Building and Safety Plan Check, as-needed Inspection • Contact: Matt Marquez, Director of Economic & Community Development, 626-812-5236; E: mmarquez@azusaca.gov Client Name: City of Downey (Year started and completed: 2019 – Ongoing Service) • Services Provided: Building and Safety Plan Check, as-needed Inspection • Contact: Richard Hicks, Building Official, 562 904-7142; E: rhicks@downeyca.org Client Name: City of Monterey Park (Year started and completed: 2011 – Ongoing Service) • Services Provided: CIP Management, Inspection, PW/Building Plan Cheek • Contact: Ron Bow, City Manager; T: 626-307-1320; E: RBow@MontereyPark.ca.gov Client Name: San Manuel Indian Reservation and Casino (Year started and completed: 2014 – Ongoing Service) • Services Provided: Building Official, Plan Check, Inspection, Public Works Plan Checks and Permit Inspection, Traffic Engineering • Contact: Philip Jaffarian, Director of Casino Design and Construction; T: 909-855-2238; E: PJaffarian@sanmanuel.com Client Name: Riverside County Economic Development Agency • Year started and completed: 2012 – Ongoing Service • Services Provided: Contract Engineering, Building Evaluations, Surveying • Contact: Vincent Yzaguirre, Deputy Director of Real Estate; T: 951-955-9011; E: VYzaguirre@rivcoeda.org Client Name: UTC Aerospace Systems/City Riverside • Year started and completed: 2017 – Ongoing Service 4. EXPERIENCE AND QUALIFICATIONS 4.7 Proposal ON-CALL PLAN CHECK SERVICES, RFP 19-02 • Services Provided: Building Plan Check, Inspection, Permitting • UTC Contact: Nelson Htoy, Facilities Team Leader; T: 951-351-5267; E: Nelson.Htoy@utas.utc.com c. Experience and Qualifications of Key Personnel LICENSES AND CERTIFICATES OF THE FIRM AND STAFF MEMBERS IN DIVERSIFIED FIELDS: • ICC Certified Building Official • ICC Certified Building Code Official • ICC Certified Sustainability Professional • ICC Certified Building, Electrical, Mechanical & Plumbing Electrical Plans Examiner • ICC Certified Commercial Building, Electrical, Mechanical & Plumbing Inspector • ICC Certified Residential Building, Electrical, Mechanical & Plumbing Inspector • ICC Certified Combination Inspector • ICC Certified Fire Plans Examiner • ICC Certified Permit Technician • ICC Certified CalGreen - California Green Building Plan Examiner • ICC Certified CalGreen - California Green Building Inspector • ICC Certified CA Residential Mechanical Inspector • ICC Certified Plumbing Inspector UPC • ICC Certified CA Commercial and Res Plumbing Inspector • ICC Certified Accessibility Plans Examiner • ICC Certified Accessibility Inspector • CASp, California Access Specialist • IAPMO Certified CA Residential Mechanical Inspector • Professional Licensed Engineer (PE, SE, ME, EE) • Professional Licensed Traffic Engineer (TE) • Professional Licensed Land Surveyor (PLS) • Professional Transportation Planner (PTP) • Licensed General Contractor A and B • Qualified Storm Water Pollution Prevention Plan Developer (QSD) • Qualified Storm Water Pollution Prevention Plan Practitioner (QSP) • General Permit Qualified Industrial Stormwater Practitioner (QISP) OUR STAFF MEMBERS ARE INVOLVED IN MANY LOCAL AND NATIONAL ICC AND CALBO COMMITTEES, AND ARE INVOLVED IN THE DEVELOPMENT OF LOCAL AND NATIONAL GUIDELINES AND CODES: • Chair; ICC Sustainability Membership Council • Chair; ICC LA Basin Chapter Inspection Committee • Commissioner; ICC Codes & Standards Council • Commissioner; CALBO Green Committee • Commissioner; ICC/CALBO CA Exam Committee • Commissioner; CALBO Outreach/Communications Committee • ICC Los Angeles Basin Chapter Board of Directors • ICC Building Officials Membership Governing Council • ICC Code Development Committee Vice Chair • ICC Technology/Web Advisory Group • IAS Accreditation Committee • ICC LA Chapter Accessibility Committee FOLLOWING ARE QUALIFICATIONS OF OUR KEY STAFF MEMBERS: AHMAD ANSARI, PE, Contract Principal 30 years of experience. Former Director of PW/City Engineer for several municipalities, including Moreno Valley and Rialto. Managed PW Departments and CIP. Also served as Division Manager at the Orange County PW Department in charge of their 7-Year, $700M Road, Flood, Bikeway CIP projects. For this contract, Mr. Ansari will be the high level but hands-on Program Director overseeing the assigned staff and the program, and QC/QA of the Program. He will allocate, direct, monitor staff and efforts by Transtech technical team. He will provide oversight and QC/QA on all activities pertaining to the services. Mr. Ansari ensure timely/efficient/cost effective completion of the assigned projects/services, and prepare periodic reports on the progress of the projects. 4. EXPERIENCE AND QUALIFICATIONS 4.8 Proposal ON-CALL PLAN CHECK SERVICES, RFP 19-02 DENNIS TARANGO, CBO, Principal Building Official, ICC Certified Plans Examiner and Inspector Over 20 years of experience. 20 years of experience. Serves as Contract Building Official at various agencies under Transtech’s Municipal Service Contracts. Involved in ICC organization in various positions, including ICC Sustainability Membership Council ICC Certified Building Official. ICC Certified Building Plans Examiner. ICC Certified Fire Plans Examiner. ICC Certified Building Inspector. AYLA JEFFERSON, CBO, Principal Building Official, ICC Certified Plans Examiner and Inspector Over 20 years of experience. 25 years of experience. Serves as Building Official at various contract Cities under Transtech Municipal Contracts. Involved in ICC organization in various positions, including ICC National Chair for ICC Sustainability Membership Council; Chair for ICC Los Angeles Basin Chapter Inspection Committee; Commissioner for ICC Codes & Standards Council, Commissioner for Calbo Green Committee, Outreach & Communications Committee and ICC CALBO Exam Development Committee ICC Certifications: Building Code Official; Certified Building Official; Certified Sustainability Professional; Accessibility Inspector; Accessibility Plans Examiner; Building Plans Examiner; CalGreen-California Green Building Plans Examiner, Building Inspector; CBC Building Inspector, UBC Building Inspector; California Commercial Building Plans Examiner, Plumbing Inspector, Residential Plumbing Inspector, Residential Mechanical Inspector; UPC Plumbing Inspector IAPMO Certified Plumbing Inspector, Mechanical Inspector. JEFFREY KAO, PE, CASp, CBO, ICC Certified Building Official, Plans Examiner and Inspector 20 years of experience. MS in Structural Engineering, BS in Civil Engineering. Licensed Civil Engineer. ICC certified Building, Mechanical, and Plumbing Plans Examiner. ICC certified CalGreen Inspector and Plans Examiner. ICC certified Building Inspector. Extensive experience in Structural Plan Check. Experience includes working as structural design engineer. Chinese Mandarin Speaker. WILLIAM R. DORMAN, CBO, ICC Certified Building Official, Plans Examiner and Inspector 35 years of experience. Serves as Building Official, Plan Checker and Inspector for various Transtech Contract Cities. Previously served as Senior Structural Building Inspector, Supervising Engineering Plan Check Coordinator, and Building Official/Code Administrator for the City of Pasadena. Also has extensive experience in managing construction projects, owner representative services, code consulting, forensic investigative services, and expert witness and construction mediation services. ICC Certifications: CBO, Building Inspector, Building Plans Examiner. JOSEPH M. POZZIE, ICC Certified Plans Examiner and Inspector Approximately 20 years of experience. ICC Certified Building Plans Examiner; Building Inspector; Commercial Building Inspector; Residential Building Inspector; Residential Plumbing Inspector; Residential Mechanical Inspector; Residential Electrical Inspector Serves as Plans Examiner at various Transtech Contract Cities. Also provides Sr. Level Inspection Support when needed. Experience includes electronic plan check. Extensive experience in construction codes, building and safety plan review and inspection, code interpretations, and resolving code related construction and plan review problems on a broad range of projects. As Plans Examiner, he is responsible for examination and approval of architectural and structural plans submitted to 4. EXPERIENCE AND QUALIFICATIONS 4.9 Proposal ON-CALL PLAN CHECK SERVICES, RFP 19-02 municipalities for a wide variety of projects. As Building Inspector, he has inspected an array of projects ranging from small residential additions to large complex multifamily, commercial, facilities. MARK S. HAROLD, CBO, ICC Certified Building Official, Plans Examiner and Inspector 35 years of experience. Serves as Plans Examiner, Sr. Inspector and Inspector Trainer at various Transtech Contract Cities. ICC Certified Building Official, Plans Examiner, Commercial Building Inspector, Residential Building Inspector, Fire Inspector His local agency building inspection experience at Transtech’ s contract cities include City of Alhambra, City of Monterey Park, City of Temple City, City of Huntington Park, City of San Bernardino and City of Hawaiian Gardens. Previously worked as Sr. Inspector/Building Official at Cities of Temecula and La Quinta. CEM AYAN, PE, ICC Certified Plans Examiner and Inspector 20 years of experience. BS in Civil Engineering, MS in Civil Engineering, emphasis in structures. Licensed Civil Engineer. ICC certified Plans Examiner, Building Inspector. Experience at Transtech’s contract cities include City of Alhambra, City of South Pasadena and City of West Hollywood. Experience also includes working as structural design engineer, plans examiner and building inspector. ROBERT HERNANDEZ, ICC Certified Plans Examiner and Inspector 30 years of experience. Serves as Plans Examiner at various Transtech Contract Cities. ICC Certified ICC Certified Plans Examiner; Residential Building Inspector; Commercial Building Inspector; Residential Plumbing Inspector; Commercial Plumbing Inspector His experience includes working as inspector and/or plans examiner at various agencies, including City of San Clemente, City of Hemet; County of San Bernardino; City of Fullerton; City of Beverly Hills; City of Long Beach. CALVIN CHANG, PE, ICC Certified Plans Examiner and Inspector 30 years of experience. BS in Civil Engineering. Licensed Civil Engineer. Performed plan checks for a variety of residential and commercial projects in Cities of Alhambra, Temple City, Huntington Park, San Manuel Indian Reservation and San Bernardino. Prior to joining Transtech, he was a Sr. Plans Examiner at the City of Burbank. Chinese Mandarin Speaker DAVID RAGLAND, PE, PLS, QSD, QSP, Map and Eng Plan Check Over 30 years of experience. Performs map checks including review of tentative parcel maps, lot line adjustment, perfecting deed and final parcel map. Serves as Principal Project Manager for the design, construction and management of a variety of projects, including: Master Planned Communities; Major infrastructure projects for public agencies (Freeway Interchanges, Roadways, Water, Storm Drain and Sewer Facilities and Master Plans); Commercial, Retail and Residential Development; Infrastructure Master Plan Studies and Development. MICHAEL ACKERMAN, PE, QSD, QSP, QISP, Map and Eng Plan Check Over 20 years of experience. Served as Project Design Engineer, Project Manager, and Construction Manager/Resident Engineer on a number of projects. Served at various Cities under Transtech’s City Engineering Contracts, including Temple City, Huntington Park, and Alhambra. Prior experience includes working for Caltrans as Civil Transportation Engineer; and for City of San Bernardino as Associate Engineer under City Engineer of the Division of Public Works in the Department of Development Services. JOSEPH DE PERALTA, PE, QSD, Map and Eng Plan Check 4. EXPERIENCE AND QUALIFICATIONS 4.10 Proposal ON-CALL PLAN CHECK SERVICES, RFP 19-02 Over 30 years of experience. Experience includes working as contract/consultant City Engineer, Plan Checker, Design Engineer for various Cities. Managed multi-discipline of wide variety of projects from the initial conception, planning, budgeting, scheduling, preliminary engineering to final engineering and completion of construction. Experience in the management and administration of federally funded projects in compliance with Caltrans Local Assistance Procedures Manual (LAPM) ALLEN PANGAN, PE, Map and Eng Plan Check Over 30 years of experience. Experience includes working for City of Palmdale (22 years) and City of Simi Valley (1 year). Prior experience includes working at US Navy, Naval Mobile Construction Battalion. Experience includes working as contract/consultant Civil Engineer, Plan Checker, Design Engineer for various Cities. He managed multi-discipline of wide variety of projects from the initial conception, planning, budgeting, scheduling, preliminary engineering to final engineering and completion of construction. MELISSA DEMIRCI, RSP, Associate Eng, Client Relations and Management Support Approximately 10 years of experience. Assists Contract Principals in Client Relations and provides Management Support, and assists in preparing budgeting, contract management, staff report writing, and misc. items. Prior experience includes working at the City of Los Angeles, Mayor’s Office Energy and Environment Team while completing her civil engineering degree at Cal Poly Pomona. Served as Office Engineer responsible for all Caltrans and Local Agency coordination, as well as Public Relations and Community Outreach for the Rte 71/Mission Grade Separation Project (Federally Funded, $40m), Washington Bl Widening and Reconstruction Project (Federally Funded, $38m), and the Bogert Trail Bridge Widening Project ($5M). CRAIG MELICHER, PE, Sr. VP, Building Official, Staff Training 35 years of experience. Licensed Civil Engineer. Served as Building Official and City Engineer/Deputy City Engineer at various Transtech Client Cities. Provides in-house training and consultation to Building Staff in code issues and resolutions. GEO-ADVANTEC, INC.; www.geoadvantec.com; Soils Report Review Support Geo-Advantec, Inc. offers comprehensive services in various areas from site feasibility evaluation thought project completion for a wide range of projects and services, which include: Geotechnical Engineering; Engineering Geology; Geotechnical Earthquake Engineering; Geotechnical Instrumentation; Pavement Engineering; Forensic Geotechnical Engineering; Grading Monitoring and Field Testing; Soils & Materials Laboratory Testing; Special Inspection Services. Geo-Advantec owns a certified laboratory accredited by: AMRL (ASSHTO Materials Reference Laboratory), in conformity to the requirements of the AASHTO Accreditation Program (AAP), AASHTO R-18, ASTM D3740 and ASTM E329; CCRL ( Cement and Concrete Reference Laboratory); Caltrans; DSA (the Department of the State Architects); Army Corp of Engineers d. Assignment of Key Personnel Transtech has the staffing and resources readily available to proceed with any requested work upon City’s authorization. The key personnel will remain with the project during the term of the agreement. Our staff and resources include approximately 100 engineers, project managers, designers, plan checkers, inspectors, construction managers, traffic and transportation analysts, technicians, admin support personnel and contract/subcontract staff. Our well experienced in-house staff is readily available to commence with the services upon authorization. 5.REQUIRED FORMS 5. REQUIRED FORMS 5.1 Proposal ON-CALL PLAN CHECK SERVICES, RFP 19-02 a. Certification of Proposal Ahmad Ansari, PE Principal 19-02 5. REQUIRED FORMS 5.2 Proposal ON-CALL PLAN CHECK SERVICES, RFP 19-02 b. Non-Collusion Affidavit Ahmad Ansari, PE Principal 19-02 5. REQUIRED FORMS 5.3 Proposal ON-CALL PLAN CHECK SERVICES, RFP 19-02 c. Compliance with Insurance Requirements Ahmad Ansari, PE Principal 19-02 5. REQUIRED FORMS 5.4 Proposal ON-CALL PLAN CHECK SERVICES, RFP 19-02 d. Acknowledgement of Professional Services Agreement Ahmad Ansari, PE Principal 19-02 Please see the following page 5. REQUIRED FORMS 5.5 Proposal ON-CALL PLAN CHECK SERVICES, RFP 19-02 Following are comments we received on the contract from our insurance Attorney for City’s review. If selected by the City, we will appreciate the opportunity of having our Attorney to discuss with the City’s Attorney the final contract language to ensure our insurance is in compliance with current laws and regulations, and meets City’s requirements. A ten (10) day written notice to CITY shall apply to non- payment of premium. CONSULTANT shall provide thirty (30) days written notice to CITY prior to implementation of a reduction of limits or material change of insurance coverage as specified as part of prevailing party’s total damages attributable to the non-prevailing party’s proportionate percentage of fault as determined by a court of competent jurisdiction 6.COST PROPOSAL 6. COST PROPOSAL 6.1 Proposal ON-CALL PLAN CHECK SERVICES, RFP 19-02 Hourly rate for Plan Check is $140/hr. Hourly Rate for on-site Engineer is $140/hr. (part-time contract Civil Engineer to serve as the City’s primary engineer to assist the Public Works Department in managing the day-to day plan checking engineering needs of the City and its citizens. The expectation is that this position would be on-site in Hermosa Beach at least one 8-hour day biweekly with other hours/days permitted to be on or off-site as needed. The position may be filled by a single project manager that can be either an individual or employee of a firm with a variety of staff resources that can be called upon for specific tasks). All other costs and services are billed per Transtech’s current hourly rates. Below is Transtech’ s current Standard SCHEDULE OF HOURLY RATES for all staff classifications. TRANSTECH ENGINEERS, INC. SCHEDULE OF HOURLY RATES Effective through June 30, 2020 ENGINEERING CONSTRUCTION MANAGEMENT BUILDING & SAFETY Field Technician $65 Labor Compliance Analyst $125 Permit Technician $62 Engineering Technician $85 Funds Coordinator $125 Building Inspector $87 Assistant CAD Drafter $100 Utility Coordinator $140 Senior Building Inspector $97 Senior CAD Drafter $120 Office Engineer $115 Plans Examiner/Checker $123 Associate Designer $125 Construction Inspector $120 Plan Check Engineer $133 Senior Designer $135 Senior Construction Inspector $135 CASp Plan Checker $144 Design Project Manager $165 Construction Manager $165 Deputy Building Official $133 Assistant Engineer $105 Resident Engineer $165 Building Official $144 Associate Civil Engineer $130 PUBLIC WORKS INSPECTION PLANNING Senior Civil Engineer $165 Public Works Inspector $120 Community Development Technician $65 Traffic Analyst Technician $85 Senior Public Works Inspector $135 Planning Technician $65 Associate Traffic Analyst $100 Supervising PW Inspector $140 Assistant Planner $100 Senior Traffic Analyst $135 SURVEY AND MAPPING Associate Planner $115 Professional Transportation Planner $155 Survey Analyst $120 Senior Planner $125 Traffic Engineer Technician $85 Senior Survey Analyst $125 Planning Manager $140 Associate Traffic Engineer $130 2-Man Survey Crew $287 ADMINISTRATIVE STAFF Traffic Engineer $145 Survey & Mapping Specialist $165 Administrative/Clerical $65 Senior Traffic Engineer $165 Licensed Land Surveyor $180 Project Accountant $80 Project Manager $155 FUNDING & GRANT WRITING Senior Project Manager $165 Funds Analyst $105 Deputy City Engineer $145 Senior Funds Analyst $125 Senior City Engineer $165 Graphic & Rendering Designer $115 Principal Engineer $185 Grant Writer $125 Deputy Director $170 Funds & Grant Project Manager $155 Director $180 All fees are increased each year July 1st automatically by the percentage change Los Angeles-Long Beach-Anaheim California Consumer Price Index-All Urban Consumers (“CPI-U”) for the preceding twelve-month period as calculated for February by the U.S. Department of Labor Bureau of Labor Statistics and published by the United States Bureau of Labor Statistic. City of Hermosa Beach Civic Center, 1315 Valley Drive, Hermosa Beach, CA 90254-3885 Page 1 of 9 Sample Professional Services Agreement CONTRACT FOR PROFESSIONAL SERVICES TO ON-CALL PLAN CHECKING SERVICES BETWEEN THE CITY OF HERMOSA BEACH AND M6 CONSULTING INC. This AGREEMENT is entered into this 22 day of October , 2019, by and between the CITY OF Hermosa Beach, a general law city a municipal corporation (“CITY”) and M6 Consulting, Inc. (“CONSULTANT”). R E C I T A L S A. The City desires to obtain on- call civil plan checking services related to land development. B. The City does not have the personnel able and/or available to perform the services required under this agreement and therefore, the City desires to contract for consulting services to accomplish this work. C. The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement. D. The City desires to contract with the Consultant to perform the services as described in Exhibit A of this Agreement. NOW, THEREFORE, based on the foregoing recitals, the City and the Consultant agree as follows: CONSIDERATION AND COMPENSATION As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, attached as EXHIBIT A. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement. As additional consideration, CITY agrees to pay CONSULTANT a total of $300,000, for CONSULTANT’s services, unless otherwise specified by written amendment to this Agreement. No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee. CONSULTANT shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous month. CITY shall pay CONSULTANT all uncontested amounts set forth in CONSULTANT’s invoice within 30 days after it is received. SCOPE OF SERVICES. CONSULTANT will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Exhibit A and incorporated herein by this reference. City of Hermosa Beach Page 2 of 9 Except as herein otherwise expressly specified to be furnished by CITY, CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period in accordance with the schedule of compensation incorporated in “Exhibit A.” TIME OF PERFORMANCE. The services of the CONTRACTOR are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by the CITY. FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT represents that CONSULTANT has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. KEY PERSONNEL. CONSULTANT’s key person assigned to perform work under this Agreement is Robert Woodward. CONSULTANT shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City. TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on December 31, 2022, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number. PERMITS AND LICENSES. CONTRACTOR will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement. TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing. CONSULTANT may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date. In the event of such termination, the CONTRACTOR shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONSULTANT shall, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination. City of Hermosa Beach Page 3 of 9 Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. INDEMNIFICATION. CONSULTANT shall indemnify, defend with counsel approved by CITY, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, and cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONSULTANT's performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT, regardless of CITY’S passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the CITY. Should CITY in its sole discretion find CONSULTANT’S legal counsel unacceptable, then CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation. The CONSULTANT shall promptly pay any final judgment rendered against the CITY (and its officers, officials, employees and volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services. CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only. AUDIT OF RECORDS. CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONSULTANT further agrees to maintain such records for a period of three (3) years following final payment under this Agreement. CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement. CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. City of Hermosa Beach Page 4 of 9 CONSULTANT will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures shall result in immediate termination of this Agreement. INSURANCE REQUIREMENTS. A. The CONSULTANT, at the CONSULTANT’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies: 1. Workers Compensation Insurance as required by law. The Consultant shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONTRACTOR for City. 2. General Liability Coverage. The CONSULTANT shall maintain commercial general liability insurance in an amount of not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. 3. Automobile Liability Coverage. The CONSULTANT shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONSULTANT arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence. 4. Professional Liability Coverage. The CONSULTANT shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONSULTANT’S operations under this Agreement, whether such operations be by the CONSULTANT or by its employees, subcontractors, or subconsultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-per-occurrence basis. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect. B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and shall be endorsed as follows. CONSULTANT also agrees to require all contractors, and subcontractors to do likewise. 1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.” City of Hermosa Beach Page 5 of 9 2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy. 3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company. 4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents. 5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers. 6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY. C. CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against Contractor arising out of the work performed under this agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY. D. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions. E. The CONSULTANT shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement. F. Failure on the part of the CONSULTANT to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above. G. The commercial general and automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant’s behalf upon the Consultant’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach. USE OF OTHER CONSULTANTS. CONSULTANT must obtain CITY’s prior written approval to use any sub-consultants while performing any portion of this Agreement. Such approval must include approval of the proposed consultant and the terms of compensation. City of Hermosa Beach Page 6 of 9 FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONSULTANT of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONSULTANT for anything done, furnished or relating to the CONSULTANT’S work or services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONSULTANT, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the Consultant, its employees, sub-consultants and agents. CORRECTIONS. In addition to the above indemnification obligations, the CONSULTANT shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONSULTANT. In addition to all other available remedies, the City may deduct the cost of such correction from any retention amount held by the City or may withhold payment otherwise owed CONSULTANT under this Agreement up to the amount of the cost of correction. NON-APPROPRIATION OF FUNDS. Payments to be made to CONSULTANT by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONSULTANT’S services beyond the current fiscal year, the Agreement shall cover payment for CONSULTANT’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows: CITY CONSULTANT City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 ATTN: Lucho Rodriguez M6 Consulting, Inc. 4165 E, Thousand Oaks Blvd., Ste. 355 Westlake Village, CA 91362 ATTN: Robert Woodward, PE Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section. A. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor City of Hermosa Beach Page 7 of 9 has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability. B. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement. C. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County. D. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. E. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party. F. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’s city manager, or designee, may execute any such amendment on behalf of CITY. ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature. FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other. TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided. ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable City of Hermosa Beach Page 8 of 9 attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency. OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own all documents and other work product of the Consultant, except the Consultant’s notes and workpapers, which pertain to the work performed under this Agreement. The City shall have the sole right to use such materials in its discretion and without further compensation to the Consultant, but any re-use of such documents by the City on any other project without prior written consent of the Consultant shall be at the sole risk of the City. DISCLOSURE REQUIRED. (City and Consultant initials required at one of the following paragraphs) By their respective initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is a “consultant” for the purposes of the California Political Reform Act because Consultant’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18701(a)(2) or otherwise serves in a staff capacity for which disclosure would otherwise be required were Consultant employed by the City. Consultant hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the City’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to consultant commencing services hereunder, the City’s Manager shall prepare and deliver to consultant a memorandum detailing the extent of Consultant’s disclosure obligations in accordance with the City’s Conflict of Interest Code. City Initials ______ Consultant Initials ______ City of Hermosa Beach Page 9 of 9 IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written. CITY OF HERMOSA BEACH CONSULTANT [MAYOR/CITY MANAGER] By: TITLE ATTEST: Elaine Doerfling, City Clerk Taxpayer ID No. APPROVED AS TO FORM: Michael Jenkins, City Attorney City of Hermosa Beach Civic Center, 1315 Valley Drive, Hermosa Beach, CA 90254-3885 Page 1 of 9 Sample Professional Services Agreement CONTRACT FOR PROFESSIONAL SERVICES TO ON-CALL PLAN CHECKING SERVICES BETWEEN THE CITY OF HERMOSA BEACH AND TRANSTECH ENGINEERS INC. This AGREEMENT is entered into this 22 day of October , 2019, by and between the CITY OF Hermosa Beach, a general law city a municipal corporation (“CITY”) and TRANSTECH Engineers, Inc. (“CONSULTANT”). R E C I T A L S A. The City desires to obtain on- call civil plan checking services related to land development. B. The City does not have the personnel able and/or available to perform the services required under this agreement and therefore, the City desires to contract for consulting services to accomplish this work. C. The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement. D. The City desires to contract with the Consultant to perform the services as described in Exhibit A of this Agreement. NOW, THEREFORE, based on the foregoing recitals, the City and the Consultant agree as follows: CONSIDERATION AND COMPENSATION As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, attached as EXHIBIT A. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement. As additional consideration, CITY agrees to pay CONSULTANT a total of Not-to-Exceed $150,000, for CONSULTANT’s services, unless otherwise specified by written amendment to this Agreement. No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee. CONSULTANT shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous month. CITY shall pay CONSULTANT all uncontested amounts set forth in CONSULTANT’s invoice within 30 days after it is received. SCOPE OF SERVICES. CONSULTANT will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Exhibit A and incorporated herein by this reference. City of Hermosa Beach Page 2 of 9 Except as herein otherwise expressly specified to be furnished by CITY, CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period in accordance with the schedule of compensation incorporated in “Exhibit A.” TIME OF PERFORMANCE. The services of the CONTRACTOR are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by the CITY. FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT represents that CONSULTANT has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. KEY PERSONNEL. CONSULTANT’s key person assigned to perform work under this Agreement is Ahmad Ansari. CONSULTANT shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City. TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on December 31, 2022, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number. PERMITS AND LICENSES. CONTRACTOR will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement. TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing. CONSULTANT may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date. In the event of such termination, the CONTRACTOR shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONSULTANT shall, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination. City of Hermosa Beach Page 3 of 9 Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. INDEMNIFICATION. CONSULTANT shall indemnify, defend with counsel approved by CITY, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, and cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONSULTANT's performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT, regardless of CITY’S passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the CITY. Should CITY in its sole discretion find CONSULTANT’S legal counsel unacceptable, then CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation. The CONSULTANT shall promptly pay any final judgment rendered against the CITY (and its officers, officials, employees and volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services. CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only. AUDIT OF RECORDS. CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONSULTANT further agrees to maintain such records for a period of three (3) years following final payment under this Agreement. CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement. CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONSULTANT City of Hermosa Beach Page 4 of 9 will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures shall result in immediate termination of this Agreement. INSURANCE REQUIREMENTS. A. The CONSULTANT, at the CONSULTANT’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies: 1. Workers Compensation Insurance as required by law. The Consultant shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONTRACTOR for City. 2. General Liability Coverage. The CONSULTANT shall maintain commercial general liability insurance in an amount of not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. 3. Automobile Liability Coverage. The CONSULTANT shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONSULTANT arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence. 4. Professional Liability Coverage. The CONSULTANT shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONSULTANT’S operations under this Agreement, whether such operations be by the CONSULTANT or by its employees, subcontractors, or subconsultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-per- occurrence basis. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect. B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and shall be endorsed as follows. CONSULTANT also agrees to require all contractors, and subcontractors to do likewise. 1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.” City of Hermosa Beach Page 5 of 9 2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy. 3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company. 4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents. 5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers. 6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY. C. CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against Contractor arising out of the work performed under this agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY. D. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions. E. The CONSULTANT shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement. F. Failure on the part of the CONSULTANT to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above. G. The commercial general and automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant’s behalf upon the Consultant’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach. USE OF OTHER CONSULTANTS. CONSULTANT must obtain CITY’s prior written approval to use any sub-consultants while performing any portion of this Agreement. Such approval must include approval of the proposed consultant and the terms of compensation. City of Hermosa Beach Page 6 of 9 FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONSULTANT of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONSULTANT for anything done, furnished or relating to the CONSULTANT’S work or services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONSULTANT, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the Consultant, its employees, sub-consultants and agents. CORRECTIONS. In addition to the above indemnification obligations, the CONSULTANT shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONSULTANT. In addition to all other available remedies, the City may deduct the cost of such correction from any retention amount held by the City or may withhold payment otherwise owed CONSULTANT under this Agreement up to the amount of the cost of correction. NON-APPROPRIATION OF FUNDS. Payments to be made to CONSULTANT by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONSULTANT’S services beyond the current fiscal year, the Agreement shall cover payment for CONSULTANT’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows: CITY CONSULTANT City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 ATTN: Public Works Director TRANSTECH Engineers, Inc. 13367 Benson Avenue Chino, CA 91710 ATTN: Ahmad Ansari Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section. A. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or City of Hermosa Beach Page 7 of 9 secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability. B. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement. C. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County. D. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. E. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party. F. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’s city manager, or designee, may execute any such amendment on behalf of CITY. ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature. FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other. TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided. ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled. City of Hermosa Beach Page 8 of 9 STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency. OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own all documents and other work product of the Consultant, except the Consultant’s notes and workpapers, which pertain to the work performed under this Agreement. The City shall have the sole right to use such materials in its discretion and without further compensation to the Consultant, but any re-use of such documents by the City on any other project without prior written consent of the Consultant shall be at the sole risk of the City. DISCLOSURE REQUIRED. (City and Consultant initials required at one of the following paragraphs) By their respective initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is a “consultant” for the purposes of the California Political Reform Act because Consultant’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18701(a)(2) or otherwise serves in a staff capacity for which disclosure would otherwise be required were Consultant employed by the City. Consultant hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the City’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to consultant commencing services hereunder, the City’s Manager shall prepare and deliver to consultant a memorandum detailing the extent of Consultant’s disclosure obligations in accordance with the City’s Conflict of Interest Code. City Initials ______ Consultant Initials ______ City of Hermosa Beach Page 9 of 9 IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written. CITY OF HERMOSA BEACH CONSULTANT [MAYOR/CITY MANAGER] By: TITLE ATTEST: Elaine Doerfling, City Clerk Taxpayer ID No. APPROVED AS TO FORM: Michael Jenkins, City Attorney City of Hermosa Beach Civic Center, 1315 Valley Drive, Hermosa Beach, CA 90254-3885 Page 1 of 9 Sample Professional Services Agreement CONTRACT FOR PROFESSIONAL SERVICES TO ON-CALL PLAN CHECKING SERVICES BETWEEN THE CITY OF HERMOSA BEACH AND TRANSTECH ENGINEERS INC. This AGREEMENT is entered into this 22 day of October , 2019, by and between the CITY OF Hermosa Beach, a general law city a municipal corporation (“CITY”) and TRANSTECH Engineers, Inc. (“CONSULTANT”). R E C I T A L S A.The City desires to obtain on- call civil plan checking services related to land development. B.The City does not have the personnel able and/or available to perform the services required under this agreement and therefore, the City desires to contract for consulting services to accomplish this work. C.The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement. D.The City desires to contract with the Consultant to perform the services as described in Exhibit A of this Agreement. NOW, THEREFORE, based on the foregoing recitals, the City and the Consultant agree as follows: CONSIDERATION AND COMPENSATION As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, attached as EXHIBIT A. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement. As additional consideration, CITY agrees to pay CONSULTANT a total of Not-to-Exceed $150,000, for CONSULTANT’s services, unless otherwise specified by written amendment to this Agreement. No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee. CONSULTANT shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous month. CITY shall pay CONSULTANT all uncontested amounts set forth in CONSULTANT’s invoice within 30 days after it is received. SCOPE OF SERVICES. CONSULTANT will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Exhibit A and incorporated herein by this reference. 10/22/19 AGENDA, ITEM 6c - AWARD PSA TO PROVIDE ON-CALL PLAN CHECKING SERVICES SUPPLEMENTAL DRAFT AGREEMENT WITH TRANSTECH ENGINEERS, INC. SUBMITTED BY THE PUBLIC WORKS DEPARTMENT ON 10/22/19 AT 12:00 P.M. City of Hermosa Beach Page 2 of 9 Except as herein otherwise expressly specified to be furnished by CITY, CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period in accordance with the schedule of compensation incorporated in “Exhibit A.” TIME OF PERFORMANCE. The services of the CONTRACTOR are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by the CITY. FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT represents that CONSULTANT has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. KEY PERSONNEL. CONSULTANT’s key person assigned to perform work under this Agreement is Ahmad Ansari. CONSULTANT shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City. TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on December 31, 2022, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number. PERMITS AND LICENSES. CONTRACTOR will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement. TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing. CONSULTANT may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date. In the event of such termination, the CONTRACTOR shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONSULTANT shall, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination. City of Hermosa Beach Page 3 of 9 Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. INDEMNIFICATION. CONSULTANT shall indemnify, defend with counsel approved by CITY, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, and cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONSULTANT's performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT, regardless of CITY’S passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the CITY. Should CITY in its sole discretion find CONSULTANT’S legal counsel unacceptable, then CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation. The CONSULTANT shall promptly pay any final judgment rendered against the CITY (and its officers, officials, employees and volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services. CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only. AUDIT OF RECORDS. CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONSULTANT further agrees to maintain such records for a period of three (3) years following final payment under this Agreement. CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement. CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONSULTANT City of Hermosa Beach Page 4 of 9 will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures shall result in immediate termination of this Agreement. INSURANCE REQUIREMENTS. A. The CONSULTANT, at the CONSULTANT’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies: 1. Workers Compensation Insurance as required by law. The Consultant shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONTRACTOR for City. 2. General Liability Coverage. The CONSULTANT shall maintain commercial general liability insurance in an amount of not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggr egate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. 3. Automobile Liability Coverage. The CONSULTANT shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONSULTANT arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence. 4. Professional Liability Coverage. The CONSULTANT shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONSULTANT’S operations under this Agreement, whether such operations be by the CONSULTANT or by its employees, subcontractors, or subconsultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-per- occurrence basis. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect. B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and shall be endorsed as follows. CONSULTANT also agrees to require all contractors, and subcontractors to do likewise. 1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.” City of Hermosa Beach Page 5 of 9 2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any i nsurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy. 3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company. 4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents. 5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers. 6. The insurance provided by this policy shall not be suspended, voided, canceled , or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY. C. CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against Contractor arising out of the work performed under this agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY. D. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions. E. The CONSULTANT shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement. F. Failure on the part of the CONSULTANT to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above. G. The commercial general and automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant’s behalf upon the Consultant’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach. USE OF OTHER CONSULTANTS. CONSULTANT must obtain CITY’s prior written approval to use any sub-consultants while performing any portion of this Agreement. Such approval must include approval of the proposed consultant and the terms of compensation. City of Hermosa Beach Page 6 of 9 FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONSULTANT of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONSULTANT for anything done, furnished or relating to the CONSULTANT’S work or services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONSULTANT, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the Consultant, its employees, sub-consultants and agents. CORRECTIONS. In addition to the above indemnification obligations, the CONSULTANT shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONSULTANT. In addition to all other available remedies, the City may deduct the cost of such correction from any retention amount held by the City or may withhold payment otherwise owed CONSULTANT under this Agreement up to the amount of the cost of correction. NON-APPROPRIATION OF FUNDS. Payments to be made to CONSULTANT by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONSULTANT’S services beyond the current fiscal year, the Agreement shall cover payment for CONSULTANT’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows: CITY CONSULTANT City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 ATTN: Public Works Director TRANSTECH Engineers, Inc. 13367 Benson Avenue Chino, CA 91710 ATTN: Ahmad Ansari Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section. A. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or City of Hermosa Beach Page 7 of 9 secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability. B. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement. C. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County. D. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. E. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party. F. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’s city manager, or designee, may execute any such amendment on behalf of CITY. ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature. FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other. TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided. ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled. City of Hermosa Beach Page 8 of 9 STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency. OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own all documents and other work product of the Consultant, except the Consultant’s notes and workpapers, which pertain to the work performed under this Agreement. The City shall have the sole right to use such materials in its discretion and without further compensation to the Consultant, but any re-use of such documents by the City on any other project without prior written consent of the Consultant shall be at the sole risk of the City. DISCLOSURE REQUIRED. (City and Consultant initials required at one of the following paragraphs) By their respective initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is a “consultant” for the purposes of the California Political Reform Act because Consultant’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18701(a)(2) or otherwise serves in a staff capacity for which disclosure would otherwise be required were Consultant employed by the City. Consultant hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the City’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to consultant commencing services hereunder, the City’s Manager shall prepare and deliver to consultant a memorandum detailing the extent of Consultant’s disclosure obligations in accordance with the City’s Conflict of Interest Code. City Initials ______ Consultant Initials ______ City of Hermosa Beach Page 9 of 9 IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written. CITY OF HERMOSA BEACH CONSULTANT [MAYOR/CITY MANAGER] By: TITLE ATTEST: Elaine Doerfling, City Clerk Taxpayer ID No. APPROVED AS TO FORM: Michael Jenkins, City Attorney City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 19-0696 Honorable Mayor and Members of the Hermosa Beach City Council Adjourned Regular Meeting of October 22, 2019 UPDATES FROM CITY COUNCIL AD HOC SUBCOMMITTEES AND STANDING COMMITTEE DELEGATES/ALTERNATES City of Hermosa Beach Printed on 10/18/2019Page 1 of 1 powered by Legistar™ City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 19-0710 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 22, 2019 MAYOR ARMATO REQUESTS STAFF TO RETURN TO COUNCIL WITH A RESOLUTION SUPPORTING THE CITY’S EFFORTS TO ACHIEVE GENDER EQUITY THROUGH ITS WORKFORCE, OPERATIONS, AND SERVICES City of Hermosa Beach Printed on 10/18/2019Page 1 of 1 powered by Legistar™ City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 19-0697 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 22, 2019 TENTATIVE FUTURE AGENDA ITEMS Recommended Action: Staff recommends that the City Council receive and file the tentative future agenda items. Attachments: Tentative Future Agenda City of Hermosa Beach Printed on 10/18/2019Page 1 of 1 powered by Legistar™ October 16, 2019 Honorable Mayor and Members Regular Meeting of of the Hermosa Beach City Council October 22, 2019 TENTATIVE FUTURE AGENDA ITEMS NOVEMBER 12, 2019 @ 6:00 PM INITIAL DATE CLOSED SESSION NOVEMBER 12, 2019 @ 7:00 PM PRESENTATIONS RECOGNIZING POLICE CHIEF SHARON PAPA FOR HER YEARS OF SERVICE SANDPIPERS PROCLAMATION CELEBRATING THEIR 88TH YEAR/FOUNDER’S DAY PROCLAMATION RECOGNIZING NOVEMBER 16, 2019 AS INTERNATIONAL DAY OF TOLERANCE MISCELLANEOUS ITEMS AND REPORTS – CITY MANAGER LOS ANGELES COUNTY FIRE SERVICES AND MCCORMICK AMBULANCE QUARTERLY UPDATE CONSENT CALENDAR City Council Minutes City Clerk Ongoing Check Registers Finance Director Ongoing Recommendation to receive and file the action minutes of the Parks, Recreation and Community Resources Advisory Commission meeting of October 1, 2019 Community Resources Manager Ongoing PUBLIC HEARINGS – 7:30 PM Introduction of Ordinance delegating City Clerk appointment to the City Manager City Attorney Staff Request Jun 7, 2019 Single Use Plastics Ordinance - muni code amendments to restrict plastic straws, stirrers and utensils, polystyrene/Styrofoam meat trays and Mylar balloons – in line with Manhattan Beach/Santa Monica Bay city regional restrictions. (Continued from meeting of August 27, 2019) Community Development Director/City Manager Council Direction Jul. 9, 2019 Building and Fire Code Adoption Community Development Director Staff Request Sept. 23, 2019 MUNICIPAL MATTERS Review of Refined Hermosa Beach Logo Concepts Environmental Analyst / Assistant to the City Manager Staff Request Sept. 6, 2019 Update and Renewal of Hermosa Beach Sustainability Incentives Environmental Program Manager Staff Request Sept. 6, 2019 Approval of the Municipal Lease Policy Community Resources Manager Staff Request Jun. 12, 2018 Consider Prohibiting the Retail Sale of Tobacco Products and Electronic Smoking Devices and Paraphernalia (Supported by Duclos and Armato) Community Development Director Other Matters Oct. 10, 2019 MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS – CITY COUNCIL Updates from City Council Ad Hoc Subcommittees and Standing Committee Delegates/Alternates Councilmembers Ongoing OTHER MATTERS – CITY COUNCIL Tentative Future Agenda City Manager Ongoing 2 MONDAY, NOVEMBER 18, 2019 @ 6:00 PM (Meeting re-scheduled from November 26, 2019 due to Thanksgiving) INITIAL DATE CLOSED SESSION: QUARTERLY LITIGATION UPDATE MONDAY, NOVEMBER 18, 2019 @ 7:00 PM PRESENTATIONS CANVASS OF VOTES AND INSTALLATION OF OFFICERS CONSENT CALENDAR City Council Minutes City Clerk Ongoing Check Registers Finance Director Ongoing Revenue Report, Expenditure Report and CIP Report by Project Finance Director Ongoing City Treasurer’s Report and Cash Balance Report City Treasurer Ongoing Cancellation of Certain Checks City Treasurer Ongoing Public Works Project Status Report Acting Public Works Director Ongoing South Bay Workforce Investment Board Quarterly Summary City Manager Quarterly Planning Commission Tentative Future Agenda Items Community Development Director Ongoing CONSENT ORDINANCES Second Reading - Ordinance delegating City Clerk appointment to the City Manager City Clerk Council Direction Nov 12, 2019 Second Reading – Single Use Plastics Ordinance - muni code amendments City Clerk Council Direction Sept. 24, 2019 MUNICIPAL MATTERS Approval of Parking Recommendations Study Environmental Analyst Staff Request Sept. 6, 2019 Public Records Request Guidelines City Clerk/Assistant to the City Manager Staff Request Oct. 14, 2019 Measure H Grant Acceptance/Beach Cities Memorandum of Understanding Assistant to the City Manager Staff Request MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS – CITY COUNCIL Updates from City Council Ad Hoc Subcommittees and Standing Committee Delegates/Alternates Councilmembers Ongoing OTHER MATTERS – CITY COUNCIL Tentative Future Agenda City Manager Ongoing THURSDAY, NOVEMBER 21, 2019 @ 6:00 PM APPOINTMENT OF MAYOR AND MAYOR PRO TEMPORE AND COUNCIL COMMITTEE REORGANIZATION – NOVEMBER 2019 WEDNESDAY, DECEMBER 4, 2019 @ 6:00 PM STUDY SESSION: EMERGENCY MANAGEMENT TRAINING 3 THURSDAY, DECEMBER 12, 2019 @ 6:00 PM (Meeting re-scheduled from December 10, 2019 due to Lack of Quorum) INITIAL DATE CLOSED SESSION THURSDAY, DECEMBER 12, 2019 @ 7:00 PM PRESENTATIONS UPDATE FROM VECTOR CONTROL DELEGATE JIM FASOLA MISCELLANEOUS ITEMS AND REPORTS – CITY MANAGER Update on Strand Safety Initiatives and Enforcement (PD) CONSENT CALENDAR City Council Minutes City Clerk Ongoing Check Registers Finance Director Ongoing Recommendation to receive and file the action minutes of the Parks, Recreation and Community Resources Advisory Commission meeting of November 5, 2019 Community Resources Manager Ongoing Recommendation to receive and file the action minutes of the Planning Commission meetings of November 19, 2019 and December 9, 2019 (12/9 minutes to be added as supplemental) Community Development Director Ongoing Recommendation to receive and file the action minutes of the Public Works Commission meeting of September 18, 2019. Acting Public Works Director Ongoing MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS – CITY COUNCIL Updates from City Council Ad Hoc Subcommittees and Standing Committee Delegates/Alternates Councilmembers Ongoing OTHER MATTERS – CITY COUNCIL Tentative Future Agenda City Manager Ongoing TUESDAY, DECEMBER 24, 2019 @ 6:00 PM NO COUNCIL MEETING DUE TO WINTER BREAK (DARK) JANUARY 14, 2020 @ 6:00 PM INITIAL DATE CLOSED SESSION JANUARY 14, 2020 @ 7:00 PM CONSENT CALENDAR City Council Minutes City Clerk Ongoing Check Registers Finance Director Ongoing Recommendation to receive and file the action minutes of the Parks, Recreation and Community Resources Advisory Commission meeting of December 3, 2019 Community Resources Manager Ongoing MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS – CITY COUNCIL Updates from City Council Ad Hoc Subcommittees and Standing Committee Delegates/Alternates Councilmembers Ongoing OTHER MATTERS – CITY COUNCIL Tentative Future Agenda City Manager Ongoing 4 PENDING STRATEGIC PLAN ITEMS STATUS / TENTATIVE MEETING DATE Update Personnel Policies Human Resources Manager Beach Policy/Regulations (Continued from meeting of October 27, 2016) Community Resources Manager On hold by Council Alternative Fuel Transportation Report, Nov. 2016 Environmental Analyst CCA Direction, Dec. 2016 Environmental Analyst PENDING NEW ITEMS STATUS / TENTATIVE MEETING DATE Initial Report on Options and Strategies for Installing a Permanent Carousel or other Family Friendly Features at the Entry Point to Pier Plaza. In Cooperation with the Chamber of Commerce, this would include a Preliminary Cost Benefit Analysis and Implementation of the City Decision Making Tool (supported by Duclos and Fangary) Initiated by: Other Matters Feb. 9, 2016 Acting Public Works Director Consideration of re-establishing, on an as needed basis, both funding and discretion for the director of Public Works to contract services to pump major beach storm outfalls drains prior to anticipated major storm events (supported by Duclos, Armato and Petty) Initiated by: Other Matters Feb. 14, 2017 Acting Public Works Director Policy discussion regarding city responsibilities and expectations when donations are made to city Initiated by: Council Direction May 24, 2017 Finance Director Will be discussed at the Revenue Strategy Study Session in July 2019 Document Retention Policy Initiated by: Staff Request Nov. 28, 2018 City Clerk Consent for use of “Lot B” for construction staging area for Pier/Strand project Initiated by: Staff Request Dec. 17, 2018 Community Development Director On hold per developer Cypress District code amendment for required special event permitting / gatherings – similar to Limited Live Entertainment permit Initiated by: Council Direction Jul. 9, 2019 Community Development Director Pursuant to Planning Commission direction, this item is scheduled for the Planning Commission Study Session in October 2019 Landscape and Street Lighting District Assessment Adjustment (mail-in election authorization) Initiated by: Council Direction Jul. 9, 2019 Acting Public Works Director Add to Revenue Strategy Study Session Removal of the Joint Trash Compactor in Parking Lot A and requirement of individual containers and enclosures for Pier Plaza businesses Initiated by: Staff Request Jun. 12, 2019 Acting Public Works Director Hermosa Beach Police Officers’ Association Memorandum of Understanding Initiated by: Staff Request Sept. 9, 2019 Human Resources Manager Presentation on Establishment of the City Manager Youth Advisory Board Initiated by: Staff Request Sept. 2019 Assistant to the City Manager Final Parcel Map No. 82295 for a two-unit residential condominium project at 1602 Loma Drive. Initiated by: Staff Request Oct. 10, 2019 Community Development Director City Council Regular Meeting Agenda October 22, 2019 Page 2 City of Hermosa Beach Printed on 10/18/2019 6:00 P.M. - CLOSED SESSION (LOCATION: Meetings convene in the Council Chambers and move to the Second Floor Conference Room after Public Comment) CALL TO ORDER IN COUNCIL CHAMBERS I call to order the October 22nd Closed Session Meeting of the City Council. ROLL CALL Roll call please. PUBLIC COMMENT Please come forward if you have comments on the closed session agenda. RECESS TO CLOSED SESSION IN SECOND FLOOR CONFERENCE ROOM [After any comments] We will now close public comment and recess to the 2nd floor conference room. 1. 19-0693 MINUTES: Approval of minutes of Closed Session held on October 10, 2019. 2. 19-0694 CONFERENCE WITH LEGAL COUNSEL: Workers Comp Litigation Existing Litigation - Government Code Section 54956.9(d)(1) The City finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. Name of Case: Todd Lewitt v. City of Hermosa Beach WCAB Number: ADJ9858468, ADJ11019071, ADJ10177518 3. 19-0695 CONFERENCE WITH LABOR NEGOTIATOR Government Code Section 54957.6 City Negotiator: City Manager Employee Organizations: Hermosa Beach Police Officers’ Association Police Management Bargaining Group Hermosa Beach Management Association Unrepresented Employees 4. 19-0708 CONFERENCE WITH LABOR NEGOTIATOR Government Code Section 54957.6 City Designated Representative: Mayor Armato Unrepresented Employee: City Manager ADJOURNMENT OF CLOSED SESSION City Council Regular Meeting Agenda October 22, 2019 Page 2 City of Hermosa Beach Printed on 10/18/2019 7:00 P.M. - REGULAR AGENDA CALL TO ORDER I call to order the October 22nd Regular Meeting of the City Council. PLEDGE OF ALLEGIANCE Will _____________ please lead us in the pledge of allegiance? ROLL CALL Roll call please. CLOSED SESSION REPORT Mr. City Attorney, will you deliver the closed session report? ANNOUNCEMENTS Do any of my colleagues have announcements? Wednesday, Oct. 23rd Reminder that tomorrow at 6:00 p.m. at Pier Plaza, The Hermosa Beach Murals Project will be unveiling Mural #9, "Beatnik Alley" -- celebrating the Beat generation and how Hermosa Beach's bohemian history marked the 50's and 60's with music, books and a coffee shop. A fundraiser reception will be held at Waterman's from 6:30-8:00 p.m. Tickets are available for purchase at www.Eventbrite.com. Sunday, Oct. 27th from 8am-1pm The annual Skechers Pier to Pier Friendship Walk will begin next to Manhattan Beach Pier. Participants will walk south towards Hermosa Beach Pier for the turnaround point, then return to the Manhattan Beach Pier. The total duration of the walk is about 3.5 miles. This is an awe-inspiring event that brings together all walks of life for one common purpose, to support children with special needs and education. More information on the walk can be found at www.skechersfriendshipwalk.com. Monday, Oct. 28th at 6:30pm Los Angeles County Public Works Staff will host a community meeting for the West Coast Barrier Injection Wells Replacement Project. The County operates a series of sea water intrusion barriers in LA County, including the West Coast Barrier Basin Project that stretches from El Segundo to Torrance and currently has three injection wells along the greenbelt in Hermosa Beach that are in need of replacement. The wells, which were constructed in phases beginning in 1953, prevent seawater from contaminating groundwater resources that provide approximately 40% of the County's potable water City Council Regular Meeting Agenda October 22, 2019 Page 2 City of Hermosa Beach Printed on 10/18/2019 supply. The community is invited to attend this meeting at Kiwanis Hall (2515 Valley Drive) to learn about the details of this project from LA County Public Works Staff and provide feedback as they complete designs, obtain permits, and develop a construction schedule for this project. Tuesday, Oct. 29 at 6pm The City, in partnership with BCHD, is hosting a free mindfulness workshop in the 2nd Story Theatre at the Community Center on the power of mindfulness and how to incorporate various techniques into your daily life to reduce stress and build resilience. We’re excited about the positive community response we’ve received for these events and although this workshop is now full (capped at 90 for the Theater), we will continue to work with BCHD to find more opportunities for these types of events. Tuesday, Oct. 29 at 6:30pm The City is hosting a community meeting to hear what you’d like to see in our next Chief of Police. For those that are unable to attend the meeting, you can share your thoughts through an online survey that will be posted on our City website. Parking Permit Art Contest For the past nine years, the City has called upon residents to submit their original designs for consideration in the annual parking permit design competition. The City is accepting designs through October 31st for permit year 2020-2021. The parking permit design competition is open to all current residents and is limited to one entry per resident. Please visit the City’s website for more information. Saturday, Nov. 2 from 9am-12pm The annual Los Angeles Brain Freeze will be held at Pier Plaza. Participants will have the option to jump into the ocean during the "brain freeze" portion of the event and/or walk to show support for the brain tumor community. Proceeds from the event will go toward brain tumor research and advocacy efforts to help find better treatments and ultimately a cure for the disease. Help “freeze the disease” by registering at www.braintumor.org/LABrainFreeze. Election Reminder Reminder to vote on November 5th. Please note that City Hall will not a be a polling location this time. The two polling locations the County has designated are the Kiwanis Building at 2515 Valley Drive and the Community Center at 710 Pier Ave. The City Clerk’s office is a Vote by Mail drop off location during regular City Hall business hours, Mon- City Council Regular Meeting Agenda October 22, 2019 Page 2 City of Hermosa Beach Printed on 10/18/2019 Thurs, 7am-6pm. If you decide to vote at the polls on Election Day please remember to bring your Vote by Mail ballot to surrender. If you surrender your ballot you will receive a polling place ballot. If you don't bring your ballot you will still be able to vote, but on a provisional ballot. Monday, Nov. 11th at 4:30pm The City will host the annual Veterans Day Commemoration & Candlelight Ceremony at the Community Center East Lawn. This 25th anniversary ceremony will feature keynote speaker Richard G. Nickelson, a U.S. Navy Seal & Space Capsule Recovery Team Member and a musical tribute prelude by the Air National Guard Band of the West Coast. Please join us at the ceremony to remember and honor our veterans. APPROVAL OF AGENDA PROCLAMATIONS / PRESENTATIONS MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER Suja, please provide your City Manager updates. a) 19-0709 INTRODUCTION OF NEW PUBLIC WORKS DIRECTOR MARNELL GIBSON b) 19-0704 UPDATE ON STRAND & PIER HOTEL PROJECT c) 19-0703 NEW CITY WEBSITE AND DOMAIN CHANGE ROLLOUT Attachments: 1. New City Website Launch Press Release.pdf 2. New City Website Presentation.pdf PUBLIC PARTICIPATION: Although the City Council values your comments, the Brown Act generally prohibits the Council from taking action on any matter not listed on the posted agenda as a business item. 1. ORAL AND WRITTEN COMMUNICATIONS: If you wish to provide public comment, please fill out a speaker card to ensure names of speakers are correctly recorded in the minutes and where appropriate, to provide contact information for staff follow-up. This is the time for members of the public to address the City Council on any items within the Council's jurisdiction not on this agenda, on items on this agenda as to which public comment will not be taken (Miscellaneous Items and Reports – City Council and Other Matters), or to request the removal of an item from the consent calendar. Public comments on City Council Regular Meeting Agenda October 22, 2019 Page 2 City of Hermosa Beach Printed on 10/18/2019 the agenda items called Miscellaneous Reports and Other Matters will only be heard at this time. Comments on public hearing items are heard only during the public hearing. Members of the audience may also speak: 1) during discussion of items removed from the Consent Calendar; 2) during Public Hearings; and, 3) during discussion of items appearing under Municipal Matters. Comments from the public are limited to three minutes per speaker. The City Council acknowledges receipt of the written communications listed below. No action will be taken on matters raised in written communications. The Council may take action to schedule issues raised in oral and written communications for a future agenda. Citizens with comments regarding City management or departmental operations are requested to submit those comments to the City Manager. a) 19-0701 WRITTEN COMMUNICATION Recommendation:Staff recommends that the City Council receive and file the written communication. Attachments: Email from Anthony Higgins regarding construction project delays 2. CONSENT CALENDAR: The following more routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless a Council member removes an item from the Consent Calendar. Items removed will be considered under Agenda Item 4, with public comment permitted at that time. a) REPORT MEMORANDUM REGARDING 19-0711 CITY COUNCIL MEETING MINUTES (City Clerk Elaine Doerfling) Recommendation:The City Clerk recommends that the City Council receive and file this memorandum. b) REPORT CHECK REGISTERS 19-0689 (Finance Director Viki Copeland) Recommendation:Staff recommends that the City Council ratify the following check registers. Attachments: 1. 10-02-19 2. 10-03-19 3. 10-10-19 c) REPORT REVENUE REPORT, EXPENDITURE REPORT, 19-0646 AND CIP REPORT BY PROJECT FOR AUGUST 2019, UPDATED JUNE 2019 CIP REPORT BY PROJECT (Finance Director Viki Copeland) Recommendation:Staff recommends that the City Council receive and file the August 2019 Financial Reports and updated June 2019 CIP Report by Project. City Council Regular Meeting Agenda October 22, 2019 Page 2 City of Hermosa Beach Printed on 10/18/2019 Attachments: 1. August 2019 Revenue Report 2. August 2019 Expenditure Report 3. Aug 2019 CIP Report by Project 4. June 2019 CIP Report by Project Updated d) REPORT CITY TREASURER’S REPORT AND CASH BALANCE REPORT 19-0691 (City Treasurer Karen Nowicki) Recommendation:The City Treasurer recommends that the City Council receive and file the August 2019 City Treasurer's Report and Cash Balance Report. Attachments: 1. August 2019 Treasurer's Report 2. August 2019 Cash Balance Report e) REPORT CANCELLATION OF CERTAIN CHECKS 19-0698 (City Treasurer Karen Nowicki) Recommendation:The City Treasurer recommends that the City Council approve cancellation of certain checks. f) REPORT ACCEPTANCE OF DONATION OF VEHICLE 19-0688 FROM SIMONE DESIMONE (Finance Director Viki Copeland) Recommendation:Staff recommends that the City Council accept the donation received by the City to be used for purpose noted. g) REPORT PUBLIC WORKS PROJECT STATUS REPORT 19-0702 AS OF OCTOBER 10, 2019 (Acting Public Works Director Lucho Rodriguez) Recommendation:Staff recommends that the City Council receive and file the Public Works Project Status Report as of October 10, 2019. Attachments: CIP Status Sheet - October 10, 2019.pdf h) REPORT ACTION SHEET OF THE PLANNING COMMISSION MEETING OF 19-0706 OCTOBER 15, 2019 (Community Development Director Ken Robertson) Recommendation:Staff recommends that the City Council receive and file the action sheet of the Planning Commission meeting of October 15, 2019. Attachments: Action Sheet of the October 15, 2019 Planning Commission meeting i) REPORT PLANNING COMMISSION TENTATIVE FUTURE AGENDA ITEMS 19-0707 (Community Development Director Ken Robertson) Recommendation:Staff recommends that the City Council receive and file the November 19, 2019 Planning Commission tentative future agenda items. Attachments: Planning Commission November 19, 2019 Tentative Future Agenda City Council Regular Meeting Agenda October 22, 2019 Page 2 City of Hermosa Beach Printed on 10/18/2019 j) REPORT POLICE DEPARTMENT MONTHLY CRIME STATISTICS UPDATE 19-0655 (Acting Chief of Police Milton McKinnon) Recommendation:Staff recommends that the City Council receive and file the Police Department Monthly Crime Statistics Update. Attachments: 1. UCR Offense Definitions 2. July, August, and September 2019 Crime Statistics 3. 10 Year Historical Crime Statistics k) REPORT RESOLUTION AMENDING THE MASTER FEE SCHEDULE 19-0687 RELATED TO FINES FOR VIOLATING THE SHORT-TERM VACATION RENTAL ORDINANCE (Community Development Director Ken Robertson) Recommendation:Staff recommends that the City Council adopt the attached resolution, thereby approving an amendment to the master fee schedule related to penalties for short-term vacation rentals. Attachments: Amendment to Master Fee Resolution l) REPORT REQUEST FOR APPROVAL OF REVISED CLASSIFICATION 19-0700 SPECIFICATION FOR DEPUTY CITY CLERK AND CONTINUE TO ESTABLISH THE POSITION IN THE PROFESSIONAL AND ADMINISTRATIVE EMPLOYEE GROUP (Human Resources Manager Vanessa Godinez) Recommendation:Staff recommends that the City Council: 1. Approve the revised class specification for Deputy City Clerk; and 2. Affirm that the bargaining unit for this classification remains with the Professional and Administrative Employee Group. Attachments: Deputy City Clerk Class Specification m) REPORT APPROVAL OF THE FIFTH AMENDMENT TO THE ROTARY 19-0690 CLUB LEASE AGREEMENT FOR USE OF THE ROTARY FACILITY (2521 VALLEY DRIVE) INCLUDING A FOUR-MONTH EXTENSION (Community Resources Manager Kelly Orta) Recommendation:Staff recommends that the City Council approve the fifth amendment to the Rotary Club lease agreement including a four-month extension, to expire February 29, 2020. Attachments: 1. Rotary Club Lease Agreement 2. First Amendment to the Rotary Club Lease Agreement 3. Second Amendment to the Rotary Club Lease Agreement 4. Third Amendment to the Rotary Club Lease Agreemen 5. Fourth Amendment to the Rotary Lease Agreement 6. Fifth Amendment to the Rotary Club Lease Agreement City Council Regular Meeting Agenda October 22, 2019 Page 2 City of Hermosa Beach Printed on 10/18/2019 3. CONSENT ORDINANCES NONE 4. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION * Public comments on items removed from the Consent Calendar. 5. PUBLIC HEARINGS - TO COMMENCE AT 7:30 P.M. a) REPORT PRECISE DEVELOPMENT PLAN 19-2 AND PARKING PLAN 19-2 19-0674 CITY COUNCIL REVIEW AND RECONSIDERATION OF THE PLANNING COMMISSION DECISION TO DENY A REQUEST FOR A PRECISE DEVELOPMENT PLAN AND PARKING PLAN FOR A SIX-UNIT MOTEL PROJECT BY CONSTRUCTING A NEW THREE-STORY, DETACHED 2,744 SQUARE FOOT COMMERCIAL BUILDING CONTAINING FIVE UNITS AT 70 10TH STREET, TO BE CONSTRUCTED BEHIND THE EXISTING 1,841 SQUARE FOOT SINGLE-FAMILY RESIDENCE WHICH WOULD BE CONVERTED TO AN ADDITIONAL UNIT AND A PARKING PLAN TO ALLOW THE SIX-SPACE PARKING REQUIREMENT TO BE MET WITH FOUR ON-SITE SPACES (INCLUDING ONE TANDEM SPACE) PLUS PAYMENT OF FEES IN-LIEU OF PROVIDING THE TWO SPACES ON-SITE, ON A 4,023 SQUARE FOOT LOT IN THE C-2 (RESTRICTED COMMERCIAL) ZONING DISTRICT AT 70 10th STREET; AND CONSIDERATION OF A MITIGATED NEGATIVE DECLARATION (Community Development Director Ken Robertson) Recommendation:Staff recommends the City Council adopt the attached resolution, to overturn the Planning Commission's denial of the project, and approve Precise Development Plan 19-2 and Parking Plan 19-2 to allow a six-unit motel project by constructing a new three-story, detached 2,744 square foot (sq. ft.) commercial building containing five units, to be constructed behind the existing 1,841 square foot single-family residence which will be converted to an additional unit, and Parking Plan 19-2 to allow the six-space parking requirement to be met with four onsite spaces (including one tandem space) plus payment of fees in-lieu of providing the two spaces onsite, on a 4,023 square foot lot in the C-2 (Restricted Commercial) zoning district at 70 10th Street; and adopt the Mitigated Negative Declaration. Attachments: 1. Draft PDP and Parking Plan Approval Resolution 2. Proposed Plans 3. Exhibit of Site Parking and Vehicle Access Constraints 4. Planning Commission Denial Resolution No. 19-14 PDP and PARK 5. Planning Commission Denial Resolution No. 18-23 PDP and PARK 6. Planning Commission Action Minutes of August 20, 2019 7. Link to Planning Commission August 20, 2019 Staff Report 8. Planning Commission Action Minutes of June 18, 2019 City Council Regular Meeting Agenda October 22, 2019 Page 2 City of Hermosa Beach Printed on 10/18/2019 9. Link to Planning Commission June 18, 2019 Staff Report 10. Public Notice Posters 11. Correspondence from June 18th and August 20th Planning Commission Meetings 12. Correspondence from October 10, 2019 City Council Meeting 13. Link to October 10, 2019 City Council Public Hearing 14. Correspondence from Dean Thomas dated October 16-17, 2019 15. Correspondence from Patricia Miller dated October 17, 2019 6. MUNICIPAL MATTERS a) REPORT AWARD OF CONTRACT TO THE DLR GROUP FOR THE 19-0699 COMPLETION OF THE COMMUNITY THEATRE NEEDS ASSESSMENT AND APPROVE THE APPROPRIATION OF $49,295 TO CIP STUDY 693 TO PROVIDE ADDITIONAL FUNDS TO COMPLETE THE NEEDS ASSESSMENT (Community Resources Manager Kelly Orta) Recommendation:Staff recommends that the City Council: 1. Award the contract to the DLR Group for the completion of the Community Theatre Needs Assessment; and 2. Approve the appropriation of $49,295 to CIP Study 693 from the Capital Improvement Fund to provide the additional funds necessary to complete the needs assessment. Attachments: 1. Community Theater Needs Assessment RFP (19-06) 2. DLR Group Proposal 3. DLR Group Community Engagement Supplemental Information 4. DLR Group Cost Proposal 5. Professional Services Agreement b) REPORT CONSIDERATION OF A HOLIDAY FREE PARKING PROGRAM 19-0692 (Assistant to the City Manager Nico De Anda-Scaia) Recommendation:Staff recommends that the City Council discuss and provide direction on alternatives for a holiday free parking program on citywide commercial zone silver-post meters1. Attachments: 1. Citywide Silver-Post Meter Map 2019 2. Holiday Meter Bag Design Imprint c) REPORT AWARD OF PROFESSIONAL SERVICES AGREEMENTS 19-0686 TO PROVIDE ON-CALL PLAN CHECKING SERVICES (Acting Public Works Director Lucho Rodriguez) Recommendation:Staff recommends that the City Council: 1. Award Professional Services Agreements to M6 Consulting Inc. in an amount not-to-exceed $300,000 to provide on-call plan checking services to the City of Hermosa Beach for three years with the option to extend up to two additional one-year terms; 2. Award Professional Services Agreements to Transtech Engineers, Inc. in an City Council Regular Meeting Agenda October 22, 2019 Page 2 City of Hermosa Beach Printed on 10/18/2019 amount not-to-exceed $150,000 to provide on-call plan checking services to the City of Hermosa Beach for three years with the option to extend up to two additional one-year terms; and 3. Authorize the Mayor to execute and the City Clerk to attest the Professional Services Agreement(s) subject to approval by the City Attorney. Attachments: 1. RFP 19-02 2. M6 Consulting Inc. Proposal and Fee Schedule 3. Transtech Engineers, Inc. Proposal and Fee Schedule 4. Sample Professional Services Agreement 7. MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS - CITY COUNCIL a) 19-0696 UPDATES FROM CITY COUNCIL AD HOC SUBCOMMITTEES AND STANDING COMMITTEE DELEGATES/ALTERNATES 8. OTHER MATTERS - CITY COUNCIL Requests from Councilmembers for possible future agenda items. No discussion or debate of these requests shall be undertaken; the sole action is whether to schedule the item for consideration on a future agenda. No public comment will be taken. Councilmembers should consider the city's work plan when considering new items. a) 19-0710 MAYOR ARMATO REQUESTS STAFF TO RETURN TO COUNCIL WITH A RESOLUTION SUPPORTING THE CITY’S EFFORTS TO ACHIEVE GENDER EQUITY THROUGH ITS WORKFORCE, OPERATIONS, AND SERVICES b) 19-0697 TENTATIVE FUTURE AGENDA ITEMS Recommendation:Staff recommends that the City Council receive and file the tentative future agenda items. Attachments: Tentative Future Agenda.pdf ADJOURNMENT This meeting is adjourned. The next regular Council meeting is Tuesday, November 12 at 6pm for Closed Session, followed by the Regular meeting at 7pm in the Council Chambers. TYPE OF ACTIVITY CURRENT MONTH THIS MONTH LAST FY FY TO DATE LAST FY TO DATE LAST FY TOTAL Building 44 35 140 137 460 Plumbing 27 28 82 64 279 Mechanical 19 25 57 67 210 Electric 30 29 86 92 317 Plan Check 30 10 78 63 232 Sewer Use 0 1 2 7 10 Res. Bldg. Reports 26 12 71 49 179 Parks & Recreation 0 0 0 0 0 In Lieu Parks & Rec 0 0 2 6 17 Board of Appeals 0 0 0 0 0 Sign Review 0 5 7 11 28 Fire Flow Fees 5 4 17 23 67 Legal Determination 0 0 0 0 0 Zoning Appeals 0 0 0 0 0 Temporary Sign 1 1 4 14 29 Gen. Plan Maintenance 7 7 25 39 97 TOTALS 189 157 571 572 1,925 TYPE OF FEE CURRENT MONTH THIS MONTH LAST FY FY TO DATE LAST FY TO DATE LAST FY TOTAL Building $51,413.08 $38,134.12 $171,965.14 $193,027.73 $567,944.69 Plumbing $7,906.00 $8,264.00 $25,638.00 $18,226.00 $79,398.10 Mechanical $5,214.00 $3,263.00 $16,263.00 $13,333.00 $53,993.30 Electric $8,176.00 $7,525.00 $23,030.00 $25,845.50 $84,707.30 Plan Check $28,736.06 $22,675.52 $68,143.51 $96,343.64 $371,385.43 Sewer Use $0.00 $4,610.00 $1,384.00 $17,752.00 $21,442.00 Res. Bldg. Reports $6,396.00 $2,844.00 $17,466.00 $11,139.00 $43,341.00 Parks & Recreation $0.00 $0.00 $0.00 $0.00 $0.00 In Lieu Parks & Rec $0.00 $0.00 $12,606.00 $74,413.00 $197,117.00 Board of Appeals $0.00 $0.00 $0.00 $0.00 $0.00 Sign Review $0.00 $2,607.00 $4,459.00 $6,285.00 $17,018.00 Fire Flow Fees $1,271.73 $468.03 $3,802.70 $6,375.41 $16,259.55 Legal Determination $0.00 $0.00 $0.00 $0.00 $0.00 Zoning Appeals $0.00 $0.00 $0.00 $0.00 $0.00 Temporary Sign $85.00 $82.00 $340.00 $1,186.00 $2,449.00 Gen. Plan Maintenance $11,607.00 $6,759.00 $34,845.00 $42,858.00 $115,122.00 TOTALS $120,804.87 $97,231.67 $379,942.35 $506,784.28 $1,570,177.37 City of Hermosa Beach Community Development Department FEES COLLECTED NUMBER OF PERMITS BUILDING DIVISION MONTHLY REVENUE REPORT September 2019 ACTIVITY REPORT 1 TYPE OF ACTIVITY CURRENT MONTH THIS MONTH LAST FY FY TO DATE LAST FY TO DATE Radio Calls 3 16 10 37 Citations 1 1 3 4 Citizen Contacts 48 242 446 611 Patrol Checks*15 112 55 302 Short term vacation rentals Cases**3 8 3 56 Smoking 140 297 827 1,179 Trash can storage 17 26 57 128 Sign violations 6 12 22 68 Construction 13 20 38 69 Noise 9 7 20 28 Public Nuisance 12 9 25 32 Encroachment 3 16 31 69 CUP Violations 6 34 23 93 Storm water pollution 6 6 10 17 Clean Bay Inspections 0 2 6 6 Styrofoam 0 0 0 0 Plastic bag ban 0 0 1 4 Miscellaneous complaints***8 13 43 143 *Patrol Checks are citywide proactive patrols. **Short Term Vacation Rentals cases are properties receiving citations. ***Miscellaneous complaints are any other violations not listed. TYPE OF ACTIVITY CURRENT MONTH THIS MONTH LAST FY FY TO DATE LAST FY TO DATE Bulding Inspections 250 222 838 762 City of Hermosa Beach Community Development Department September 2019 CODE ENFORCEMENT ACTIVITIES BUILDING INSPECTION ACTIVITIES 2 PERMITS DWELLING UNITS VALUATION 1 101 New Single Family Houses Detached 4 4 $3,851,902.98 2 102 New Single Family Houses Attached 1 1 $709,962.64 3 103 New Two Family Buildings 4 104 New 3 or 4 Family Buildings 5 105 New 5 or More Family Buildings 6 213 New Hotels/Motels 7 214 New Other Non Housekeeping 8 318 New Amusement & Recreation 9 319 New Churches/Other 10 320 New Industrial Buildings 11 321 New Parking Garages 12 322 New Service Stations/Repair Garages 13 323 New Hospitals/Other Institutional 14 324 New Offices/Banks 15 325 New Public Works/Utility Buildings 16 326 New Schools/Other Educational 17 327 New Stores/Other Merch. Buildings 18 328 New Other Non Residential Buildings 19 329 New Structures Other Than Building 20 434 Add/Alther Dwelling/Pools 34 $1,370,015.00 21 437 Add/Alter Non Residential 3 $16,500.00 22 438 Residential Garages/Carports 23 645 Demolition - Single Family Houses 24 646 Demolition - 2 Family Buildings 25 647 Demolition - 3-4 Family Buildings 26 648 Demolition - 5+ Family Buildings 27 649 Demolition - All Other Buildings 1 $0.00 28 434/ 437 Solar System (Fees waived if 2 or more systems are installed)3 $107,753.00 TOTAL 46 5 $6,056,133.62 Total Dwelling Units Added Fiscal Year 2019-2020 (FY) to Date:12 Total Dwelling Units Demolished/Lost FY to Date:6 (see attached list) Total Net Dwelling Units FY to Date:6 LAST THREE FISCAL YEARS FY 18-19 FY 17-18 FY 16-17 Total Dwelling Units Added:48 34 53 Total Demolished/Lost Dwelling Units:41 50 58 Total Net Dwelling Units:7 -16 -5 City of Hermosa Beach Community Development Department September 2019 BUILDING PERMITS ISSUED TYPE OF STRUCTURE 3 ADDRESS TYPE PERMIT DATE PERMIT NO.NO. OF UNITS 3005 Manhattan Avenue Single Family Residence 7/3/19 B19-00252 1 322 11th Street Single Family Residence 7/15/19 B19-00264 1 720 24th Place Single Family Residence 8/1/19 B19-00297 1 1014 10th Street Single Family Residence 8/14/19 B19-00303 1 821 Loma Drive Single Family Residence 8/8/19 B19-00314 1 419 24th Street Single Family Residence 8/21/19 B19-00316 1 Total:6 DWELLING UNITS DEMOLISHED/LOST Fiscal Year 2019-2020 City of Hermosa Beach Community Development Department 4 SUBJECT THIS MONTH THIS MONTH LAST FY FY TO DATE LAST FY TO DATE LAST FY TOTAL Appeal / Reconsideration 0 0 1 0 0 Conditional Use Permit (CUP) - Condominiums 1 0 1 0 5 Conditional Use Permit (CUP) - Commercial 0 0 4 2 4 CUP / Precise Development Plan Amendment 0 0 3 2 7 CUP Modification / Revocation 0 0 0 0 0 CUP / Map Extension 0 0 0 0 0 Environmental Impact Report 0 1 1 1 3 Final Map 2 0 2 0 11 General Plan Amendment / Update 0 0 0 0 1 Height Limit Exception 0 0 0 0 0 Lot Line Adjustment 1 0 1 0 1 Precise Development Plan 1 1 3 3 5 Parking Plan 0 1 0 3 5 Vesting Tentative Parcel Map 0 0 0 0 0 Text Amendment 1 1 1 3 6 Transit 0 0 0 0 1 Variance 1 0 1 0 1 Zone Change 1 0 2 0 0 Miscellaneous 9 7 33 26 92 Total Reports Prepared 17 11 53 40 142 Respectfully submitted, Beverly Tuazon Administrative Assistant CONCUR: Ken Robertson, Director Community Development Director City of Hermosa Beach Community Development Department September 2019 STAFF REPORTS PREPARED NOTE: A staff report may be written for one or more of the items listed above but it will be listed and counted only once. PLANNING DIVISION 5 CITY OF HERMOSA BEACH CITY CLERK’S OFFICE ACTIVITY REPORT FOR SEPTEMBER 2019 Page | 1 of 2 CITY COUNCIL MEETINGS ACTIVITY CURRENT MONTH THIS MONTH LAST YEAR FY TO DATE LAST FY TO DATE Meetings Attended 3 2 5 6 Staff Reports Prepared (Consent Ordinances, Commission/Board Vacancies, Election Results, etc.) 7 6 13 13 Minutes Pending 0 1 N/A N/A Minutes Completed/Approved 4 10 8 15 PUBLIC RECORDS REQUESTS ACTIVITY CURRENT MONTH THIS MONTH LAST YEAR FY TO DATE LAST FY TO DATE New Requests Received 26 13 67 42 Requests Pending 18 2 N/A N/A Requests Completed 19 10 49 39 OTHER ACTIVITY ACTIVITY CURRENT MONTH THIS MONTH LAST YEAR FY TO DATE LAST FY TO DATE Subpoenas/Claims Received 4 2 21 12 Legal Ads sent to Easy Reader 12 7 29 25 County Filings (Easements, Encroachments, Notices of Completions, etc.) 0 0 2 4 Bid Openings 1 0 10 1 Documents collected for signatures (Contracts/Agreements, Resolutions, Ordinances) 20 14 57 35 Internal Records Research Requests from Departments 6 12 16 25 Resolutions Formatted 7 3 35 8 Ordinances Formatted 2 1 3 6 Notary/Proof of Residency/Life/Oaths Services Provided/Certifications 0 2 0 6 CITY OF HERMOSA BEACH CITY CLERK’S OFFICE ACTIVITY REPORT FOR SEPTEMBER 2019 Page | 2 of 2 OTHER ACTIVITY - CONTINUED ACTIVITY CURRENT MONTH THIS MONTH LAST YEAR FY TO DATE LAST FY TO DATE Appeals of Commission Decisions Processed 2 0 2 0 Campaign Statements/FPPC Forms Processed 8 0 18 6 Insurance Certificates Processed 0 N/A 0 N/A Customer Service Surveys Received 0 0 0 0 Records Destruction Forms Received/Processed 0 0 1 1 FUTURE ELECTIONS SCHEDULE DATE TYPE OF ELECTION JURISDICTION November 5, 2019 City Councilmembers (2), City Clerk (1), City Treasurer (1) City November 3, 2020 Presidential Election Federal November 2022 City Councilmembers (3) City Respectfully Submitted by: Carol Cowley, Deputy City Clerk Tanesha Hudson, Senior Office Assistant Approved by: Nico De Anda-Scaia, Assistant to the City Manager Page 1 of 2 October 23, 2019 Honorable Mayor and Members of the City Council Regular Meeting of November 12, 2019 Department of Community Resources Activity Report for September 2019 The Department of Community Resources has the following information to report for the month: HERMOSA FIVE-O SENIOR ACTIVITY CENTER For individuals 50 years of age and above Regular programming continued through the month. The monthly activity calendar can be found at www.hermosabch.org/index.aspx?page=242. There was a total of 683 check-ins throughout the month for the various events and activities. EXCURSIONS Open to all. A Charter Bus Company is used to transport participants to excursion sites from the Hermosa Beach Community Center. On Wednesday, September 18, an excursion was held to Dodger Stadium for the Dodgers vs. the Tampa Rays. 23 were in attendance. The trip included transportation to and from Dodger Stadium and admission into the game. COMMUNITY RESOURCES DEPARTMENT EVENTS On Friday, September 19, 2019, the Department hosted a Community Movie Night showing “Monsters University.” The event had close to 50 in attendance and included light refreshments and goody bags for attendees 17 and under. Also offered was extended care for P.A.R.K. After School Program participants where they received pizza and supervised care during the movie. P.A.R.K. AFTER SCHOOL PROGRAM Location: Hermosa Beach Community Center Rooms 4, 14, and 16 Currently Enrolled: 63 VALLEY PARK DAY CAMP Not in season. HERMOSA BEACH SKATE PARK When Hermosa schools are in session: Monday through Friday 3:00 – 7:00pm Saturday, Sunday, Summer Break and School Holidays 12:00 – 7:00pm Current memberships: 87 (Increase of 26 from August Activity Report) CONTRACT CLASSES Spring/Summer 2019 (March 20-September 3) Fall/Winter 2019-2019 (September 4-March 19) All classes and activities found at https://www.hermosabeach.gov/our-government/recreation-community- resources/register-for-classes FACILITY RESERVATIONS – PRIVATE RENTALS In addition to the private rentals listed below, the City’s Contract Classes take place throughout the following locations, which are listed at the link above • Community Center Rooms: 5, 9 and 10: Dance Classes, Irish Dancing Classes, Kung Fu Classes, Belly Dancing Classes, Access Hermosa, Hermosa Arts Foundation Meetings, Create Dance Classes, Tango Classes, Family Theatre, WAVE Church Events, Jump Start Comedy Improv, Tae Kwon Do, South Bay Music Together, Kung Fu, STEMM Class, HVPTO, HBLL Board Meeting, HBFOP, Special Event Subcommittee, SBBC Meeting, SWOF Meeting, Bollypop Classes, Mad Science Classes • South Park Room 4: Leadership Hermosa Meetings, Suicide Bereavement Support Group, Golden Star Education Classes, Chinese Lessons, CERT Training, Art/Painting and Science Classes Page 2 of 2 FACILITY RESERVATIONS – PRIVATE RENTALS (CONTINUED FROM PREVIOUS PAGE) • Community Center Gymnasium – Private Reservations; Youth and Adult Play • Community Center Tennis Courts – Hermosa Beach Residents, Private Instructors • Clark Building: Jazzercise Classes, Monday Night 5th Tradition, Woman’s Club of Hermosa Beach, City HR - Police Officer Testing, Garden Club Meetings, Blue Train Proctored Tests, Blood Drive, Mock Election • Valley Park: Picnic Tables, Amphitheatre and Fire Pit – Available for Hermosa Beach Residents • South Park: Picnic Tables – Available for Hermosa Beach Residents FIELD ALLOCATION • Clark Field: AYSO • South Park: United States Volleyball League • Valley Park: AYSO OUTDOOR FITNESS PERMITS • Beach: Live Your Yoga Perfect Day Surf Camp West Coast Beach Tennis • Park: New Form Training STILL PHOTO/FILM PERMITS No permits were issued in September. SPECIAL EVENTS DAY EVENT LOCATION September 1-2 Fiesta Hermosa Downtown September 1 CBVA Volleyball Tournament North of the Pier September 7 Glow Ride The Strand – North of the Pier September 14-15 Best Day Foundation’s Beach Day South of the Pier September 14-15 Beach Tennis North of the Pier September 15 Hope Chapel Family Picnic Valley Park September 21 Alzheimer’s Walk South of the Pier September 28-29 USA Volleyball (USAV) Volleyball Tournament North of the Pier COMMUNITY THEATRE AND 2ND STORY THEATRE RESERVATIONS DAY 2ND STORY THEATRE August 10 April’s Fools Comedy Improv Troupe August 18 “A Night in Jail” Film Screening DAY COMMUNITY THEATRE September 4, 8, 11, 15, 18, 22, 25, 29 Frozen Jr. – Family Theatre Inc. September 7-8 Church Service – WAVE Church September 19 “Chasing Coral” Film Screening September 21, 28 Silver Revue – Babylon Mood September 23 Winter Show (TBA) Puttin’ On Productions September 27 Hollywood Dance Showcase Respectfully Submitted: Lisa Nichols, Senior Recreation Supervisor and Nick Shattuck, Recreation Coordinator Approved by: Kelly Orta, Community Resources Manager E100 S100 Total FIRE, EXPLOSION 151 ‐ Outside rubbish, trash or waste fire 1 1 0.37% FIRE, EXPLOSION Total 1 1 0.37% RESCUE, EMS 300 ‐ Rescue, emergency medical call (EMS) call, other 107 94 201 75.00% 321 ‐ EMS call, excluding vehicle accident with injury 1 1 2 0.75% 331 ‐ Lock‐in (if lock out , use 511 )2 2 0.75% 611 ‐ Dispatched & cancelled enroute 1 1 2 0.75% 700 ‐ False alarm or false call, other 2 1 3 1.12% RESCUE, EMS Total 113 97 210 78.36% HAZARDOUS CONDITION 444 ‐ Power line down 4 4 1.49% HAZARDOUS CONDITION Total 4 4 1.49% SERVICE CALL 522 ‐ Water or steam leak 1 1 0.37% 554 ‐ Assist invalid 3 3 1.12% SERVICE CALL Total 4 4 1.49% SPECIAL OR OTHER INCIDENT TYPE 900 ‐ Special type of incident, other 1 1 0.37% SPECIAL OR OTHER INCIDENT TYPE Total 1 1 0.37% GOOD INTENT CALL 600 ‐ Good intent call, other 9 1 10 3.73% 611 ‐ Dispatched & cancelled enroute 14 3 17 6.34% 651 ‐ Smoke scare, odor of smoke 6 6 2.24% GOOD INTENT CALL Total 29 4 33 12.31% FALSE ALARM, FALSE CALL 700 ‐ False alarm or false call, other 12 1 13 4.85% 735 ‐ Alarm system sounded due to malfunction 1 1 0.37% 7401 ‐ Unintentional transmission of alarm ‐ maintenance/repair 1 1 0.37% FALSE ALARM, FALSE CALL Total 14 1 15 5.60% Grand Total 165 103 268 100.00% Data based on fireview report. Hermosa Beach units responses. LOS ANGELES COUNTY FIRE DEPARTMENT HERMOSA BEACH FOR THE MONTH OF SEPTEMBER 2019 Incident Type UNIT RESPONSES Percentage Submitted by: Brandy Villanueva, Emergency Services Coordinator 1 DAY OF THE WEEK E100 S100 Total Sunday 31 21 52 Monday 24 17 41 Tuesday 25 17 42 Wednesday 18 10 28 Thursday 18 11 29 Friday 21 12 33 Saturday 28 15 43 Grand Total 165 103 268 Note: Data based on fireview report. Hermosa Beach units responses. LOS ANGELES COUNTY FIRE DEPARTMENT HERMOSA BEACH FOR THE MONTH OF SEPTEMBER 2019 UNIT RESPONSES ‐ 5 10 15 20 25 30 35 E100 S100 Submitted by: Brandy Villanueva, Emergency Services Coordinator 2 TIME OF THE DAY E100 S100 Total 00:00:00 TO 00:59:59 4 3 7 01:00:00 TO 01:59:59 6 3 9 02:00:00 TO 02:59:59 5 4 9 03:00:00 TO 03:59:59 3 3 04:00:00 TO 04:59:59 3 1 4 05:00:00 TO 05:59:59 4 1 5 06:00:00 TO 06:59:59 8 3 11 07:00:00 TO 07:59:59 11 10 21 08:00:00 TO 08:59:59 12 5 17 09:00:00 TO 09:59:59 7 4 11 10:00:00 TO 10:59:59 5 3 8 11:00:00 TO 11:59:59 5 4 9 12:00:00 TO 12:59:59 11 8 19 13:00:00 TO 13:59:59 9 6 15 14:00:00 TO 14:59:59 6 4 10 15:00:00 TO 15:59:59 6 5 11 16:00:00 TO 16:59:59 8 6 14 17:00:00 TO 17:59:59 7 7 14 18:00:00 TO 18:59:59 9 5 14 19:00:00 TO 19:59:59 8 5 13 20:00:00 TO 20:59:59 10 6 16 21:00:00 TO 21:59:59 11 6 17 22:00:00 TO 22:59:59 5 3 8 23:00:00 TO 23:59:59 2 1 3 Grand Total 165 103 268 Note: Data based on fireview report. Hermosa Beach units responses. LOS ANGELES COUNTY FIRE DEPARTMENT HERMOSA BEACH FOR THE MONTH OF SEPTEMBER 2019 UNIT RESPONSES ‐ 2 4 6 8 10 12 14 00:00:00 TO 00:59:5901:00:00 TO 01:59:5902:00:00 TO 02:59:5903:00:00 TO 03:59:5904:00:00 TO 04:59:5905:00:00 TO 05:59:5906:00:00 TO 06:59:5907:00:00 TO 07:59:5908:00:00 TO 08:59:5909:00:00 TO 09:59:5910:00:00 TO 10:59:5911:00:00 TO 11:59:5912:00:00 TO 12:59:5913:00:00 TO 13:59:5914:00:00 TO 14:59:5915:00:00 TO 15:59:5916:00:00 TO 16:59:5917:00:00 TO 17:59:5918:00:00 TO 18:59:5919:00:00 TO 19:59:5920:00:00 TO 20:59:5921:00:00 TO 21:59:5922:00:00 TO 22:59:5923:00:00 TO 23:59:59E100 S100 Submitted by: Brandy Villanueva, Emergency Services Coordinator 3 McCormick Ambulance September 2019 Total Number of Dispatched Calls Dispatched Calls Totals Transported 84 Cancelled 37 Grand Total 121 84, 69% 37, 31% Total Dispatched Calls Transported Cancelled Submitted by: Brandy Villanueva, Emergency Services Coordinator 4 Calls per the day of the week Day of the Week Completed Cancelled Total Sunday 12 12 24 Monday 14 5 19 Tuesday 14 3 17 Wednesday 8 3 11 Thursday 11 4 15 Friday 12 5 17 Saturday 13 5 18 Grand Total 84 37 121 0 2 4 6 8 10 12 14 16 Completed Canceled Submitted by: Brandy Villanueva, Emergency Services Coordinator 5 Response by the Time of Day Time of Day Total Response 00:00:00 TO 00:59:59 4 01:00:00 TO 01:59:59 5 02:00:00 TO 02:59:59 3 03:00:00 TO 03:59:59 2 04:00:00 TO 04:59:59 1 05:00:00 TO 05:59:59 1 06:00:00 TO 06:59:59 5 07:00:00 TO 07:59:59 8 08:00:00 TO 08:59:59 6 09:00:00 TO 09:59:59 5 10:00:00 TO 10:59:59 5 11:00:00 TO 11:59:59 4 12:00:00 TO 12:59:59 9 13:00:00 TO 13:59:59 7 14:00:00 TO 14:59:59 5 15:00:00 TO 15:59:59 5 16:00:00 TO 16:59:59 8 17:00:00 TO 17:59:59 7 18:00:00 TO 18:59:59 6 19:00:00 TO 19:59:59 7 20:00:00 TO 20:59:59 5 21:00:00 TO 21:59:59 8 22:00:00 TO 22:59:59 4 23:00:00 TO 23:59:59 1 Grand Total 121 0 1 2 3 4 5 6 7 8 9 10 00:00:00 TO 00:59:5901:00:00 TO 01:59:5902:00:00 TO 02:59:5903:00:00 TO 03:59:5904:00:00 TO 04:59:5905:00:00 TO 05:59:5906:00:00 TO 06:59:5907:00:00 TO 07:59:5908:00:00 TO 08:59:5909:00:00 TO 09:59:5910:00:00 TO 10:59:5911:00:00 TO 11:59:5912:00:00 TO 12:59:5913:00:00 TO 13:59:5914:00:00 TO 14:59:5915:00:00 TO 15:59:5916:00:00 TO 16:59:5917:00:00 TO 17:59:5918:00:00 TO 18:59:5919:00:00 TO 19:59:5920:00:00 TO 20:59:5921:00:00 TO 21:59:5922:00:00 TO 22:59:5923:00:00 TO 23:59:59Time of Day Responses Submitted by: Brandy Villanueva, Emergency Services Coordinator 6 Response Times Within Allowable Time Delayed Response Cancelled Total Code 3: Response Time of 8:59 or less 20 10 0 30 Code 2: Response Time of 15:00 or less 54 0 0 54 Cancelled Responses 0 0 37 37 Grand Total 74 10 37 121 Submitted by: Brandy Villanueva, Emergency Services Coordinator 7 1 October 15, 2019 Honorable Mayor and Members of the Hermosa Beach City Council FINANCE DEPARTMENT ACTIVITY REPORT, SEPTEMBER 2019 STATISTICAL SECTION Finance Administration CURRENT MONTH THIS MONTH LAST FY FISCAL YEAR TO DATE LAST FISCAL YR TO DATE AVERAGE T.O.T. OCCUPANCY RATE 86.3% August 2019 88.9% August 2018 87.8% August 2019 90.4% August 2018 INVOICES/ACCOUNTS RECEIVABLE 29 33 72 64 CASH REGISTER TRANSACTIONS 10,694 9,017 34,204 29,841 CHECKS ISSUED 224 260 756 889 PURCHASE ORDERS 137 123 421 443 DISCOUNTS TAKEN $132 $100 $516 $422 REBATES: Landscape/St. Light (2018 Tax Yr) 7 8 27 22 Sewer Service Fee (2018 Tax Yr) 6 5 24 18 UUT EXEMPTIONS TO DATE (0) 2,109 (3) 2,091 PAYROLL Full Time Employees 123 119 Part Time Employees 21 28 CITATION PAYMENTS 4,795 4,031 15,334 14,431 DMV PAYMENTS 500 449 1,494 1,278 DELINQUENT NOTICES SENT: California 2,730 2,015 10,252 7,584 Out of State 410 348 1,564 1,330 TOTAL: 3,140 2,363 11,816 8,914 NOTED: Respectfully submitted: ___________________________ __________________________ Suja Lowenthal Viki Copeland, City Manager Finance Director Finance Cashier CURRENT MONTH THIS MONTH LAST FY FISCAL YEAR TO DATE LAST FISCAL YR TO DATE DISMISSALS 242 161 896 726 REVENUE - VEH. IMPOUNDS $0 $0 $871 $0 PARKING PERMITS: Driveway 7 2 15 12 Guest Party Passes 428 359 1,739 1,831 Temp. Res. Passes 0 0 0 0 Contractor 148 87 760 338 Daily 20 12 78 55 Annual Preferential Transferable 58 52 237 223 Employee Vehicle Sticker 9 7 18 21 Vehicle 107 93 346 327 Energy Efficient Vehicles 1 2 16 16 TOTAL: 175 154 627 587 MONTHLY (DAILY) PERMITS FOR PARKING LOTS 163 118 534 389 MONTHLY (24 HR) PERMITS FOR PARKING LOTS 189 116 502 362 MTA BUS PASSES City Subsidized for Senior, Disabled, or Student Residents 5 6 12 13 METRO Discounted for Senior, Disabled, or Student Riders 0 0 0 0 Full Price Bus Passes 6 12 17 30 TAXI VOUCHERS SOLD 350 300 1,230 1,300 TAXI VOUCHERS USED 354 301 972 912 CASH KEYS SOLD 0 0 0 0 CASH KEY REVENUE $0 $25 $0 $100 ANIMAL LICENSES 203 207 232 223 BUSINESS LICENSES Licenses Issued 229 203 765 736 Revenue $72,045 $59,483 $174,749 $158,595 Violent CrimesSepAug Diff% Change 2019 2018Diff% Change 2019 2018Diff% ChangeMurder 0 0 0 0.0% 0 0 0 0.0% 0 0 0 0.0%Sex Crimes 0 1 -1 -100.0% 0 0 0 0.0% 7 25 250.0%Robbery2 2 0 0.0% 2 02N.C.743 75.0%Aggravated Assaults3 4 -1 -25.0% 3 6 -3 -50.0% 27 189 50.0%Simple Assault 2 11 100.0%2 6 -4 -66.7% 42 47 -5 -10.6%Total Violent Crimes 7 8 -1 -12.5% 7 12 -5 -41.7% 83 7112 16.9%Property CrimesSepAug Diff % Change2019 2018Diff % Change2019 2018Diff % ChangeBurglary 9 72 28.6%981 12.5%72 109 -37 -33.9%Theft41 3110 32.3%41 3011 36.7%247 232156.5%Auto Theft1 6 -5 -83.3% 1 1 0 0.0% 25 2414.2%Total Property Crimes 51 44 715.9%51 3912 30.8%344 365 -21 -5.8%Total Violent/Property Crimes 58 526 11.5%58 517 13.7%427 436 -9 -2.1%ArrestsSepAug Diff % Change2019 2018Diff % Change2019 2018Diff % ChangeDUI 7 7 0 0.0% 7 52 40.0%61 538 15.1%Adult29 37 -8 -21.6% 29 43 -14 -32.6% 334 416 -82 -19.7%Juvenile 1 2 -1 -50.0% 1 1 0 0.0% 12 210 500.0%CitationsSepAug Diff % Change2019 2018Diff % Change2019 2018Diff % ChangeMisdemeanor 11 47 175.0%11 32 -21 -65.6% 90 356 -266 -74.7%Muni Code 4 31 33.3%4 12 -8 -66.7% 50 144 -94 -65.28%Traffic 89 7613 17.1%89 182 -93 -51.1% 678 1233 -555 -45.01%Parking 6103 6625 -522 -7.9% 6103 49731130 22.7%53150 473255825 12.3%Animal Control 0 0 0 0.0% 0 3 -3 -100.0% 3 10 -7 -70.0%Traffic Accident ReportsSepAug Diff % Change2019 2018Diff % Change2019 2018Diff % ChangeFatal 0 0 0 0.0% 0 0 0 0.0% 0 0 0 0.0%Injury 1 9 -8 -88.9% 1 9 -8 -88.9% 40 41 -1 -2.4%Non-Injury 24 27 -3 -11.1% 24 1410 71.4%153 176 -23 -13.1%Calls For ServiceSepAug Diff % Change2019 2018Diff % Change2019 2018Diff % ChangeCalls For Service 2113 211210.0% 2113 2941 -828 -28.2% 19177 23532 -4355 -18.5%Parking 339 341 -2 -0.6% 339 26178 29.9%2448 2463 -15 -0.6%Animal Control 140 128129.4%140 11228 25.0%1187 1815 -628 -34.6%INCREASEN.C. Not Calculable. To calculate the percentage change you use Time 1 - Time 2/Time2= a number x100= Percentage change. You cannot divide any number by 0 and receive a valid numberRespectfully Submitted to: City Manager Suja LowenthalApproved by: Acting Chief Milton McKinnonPrepared by: Jenette OsborneAs in all statistical comparisons, caution should be exercised in interpreting percent changes. When smaller numbers are compared the result is a greater percentage change; in other words, a more dramatic result is achieved.*Due to change in reporting processes there may be a variation in previously reported statistics2019 September YTD2019 September YTD2019 September YTD2019 September YTD2019 September YTDHermosa Beach Police DepartmentMonthly Crime and Activity StatisticsSeptember 20192019 September YTD SepAug Diff % Change2019 2018Diff % Change2019 2018Diff % ChangeVehicle Impounds 21 23 -2 -8.7% 21 183 16.7%213 15162 41.1%Parking EnforcementSepAug Diff % Change2019 2018Diff % Change2019 2018Diff % ChangeParking Citations Issued 6103 6625 -522 -7.9% 6103 49731130 22.7%53150 473255825 12.3%Vehicle Impounds (per CSS) 38 46 -8 -17.4% 38 344 11.8%377 31067 21.6%Total Parking Calls 339 341 -2 -0.6% 339 26178 29.9%2448 2463 -15 -0.6%SCOFF Recovery Fees 2829 8711958 224.8%2829 9011928 214.0%28647 1383114816 107.1%Animal ControlSepAug Diff % Change2019 2018Diff % Change2019 2018Diff % ChangeAC/Administrative Cites Issued 0 0 0 0.0% 0 3 -3 -100.0% 3 10 -7 -70.0%Total A/C Pick -Ups 22 22 0 0.0% 22 157 46.7%201 18120 11.0%Total A/C Calls 140 128129.4%140 11228 25.0%1187 1815 -628 -34.6%Return to Owner422 100.0%431 33.3%38 3538.6%Notice to Appear ViolationsSepAug Diff % Change2019 2018Diff % Change2019 2018Diff % ChangeP.C./Notice to Appear Violations 1 01N.C.101N.C.909N.C.Ground Transport Enforcement0 0 0 0.0% 0 0 0 0.0% 0 0 0 0.0%Taxi Parking Citations Issued 0 0 0 0.0% 0 59 -59 -100.0% 93 710 -617 -86.9%CUP EnforcementSepAug Diff % Change2019 2018Diff % Change2019 2018Diff % ChangeCUP Citations Issued** - -N/AN/A-0N/AN/A--N/AN/ACUP Calls for Service** - -N/AN/A-0N/AN/A--N/AN/AOtherSepAug Diff % Change2019 2018Diff % Change2019 2018Diff % ChangeTotal Time on Calls 259H 8M 269H 27M-9H 41M259H 8M 254H 8M5H 0M2376H 48M 2389H 59M-13H 11MSign Removal 22 68 -46 -67.6% 22 61 -39 -63.9% 588 541478.7%Other Public Safety Calls 217 19522 11.3%217 244 -27 -11.1% 1885 2351 -466 -19.8%Meter Work Orders 12 31 -19 -61.3% 12 88 -76 -86.4% 315 777 -462 -59.5%Admin Forms Received 271 298 245 -9.1% 271 261103.8%2456 2444120.5%Admin Forms Processed/Reviewed 388 267 61845.3%388 188200 106.4%2569 1857712 38.3%INCREASE** Data on CUP Enforcement is not currently tracked. N.C. Not Calculable. To calculate the percentage change you use Time 1 - Time 2/Time2= a number x100= Percentage change. You cannot divide any number by 0 and receive a valid number2019 September YTD2019 SeptemberYTD2019 September YTD2019 September YTD2019 SeptemberYTD2019 September YTDRespectfully Submitted to: City Manager Suja LowenthalApproved by: Acting Chief Milton McKinnonPrepared by: Jenette OsborneAs in all statistical comparisons, caution should be exercised in interpreting percent changes. When smaller numbers are compared the result is a greater percentage change; in other words, a more dramatic result is achieved.*Due to change in reporting processes there may be a variation in previously reported statistics October 10, 2019 Honorable Mayor and Members of Regular Meeting of the Hermosa Beach City Council October 22, 2019 HUMAN RESOURCES DEPARTMENT ACTIVITY REPORT September 2019 CURRENT THIS MONTH FY TO LAST FY STATISTICS MONTH LAST YEAR DATE TO DATE Workers Comp Claims Claims opened 1 1 3 4 Claims closed 1 0 3 6 Total open 58 62 Current Employee 11 19 Lost time (hours) Police 276 156 432 698 Non-Safety 0 0 0 0 Liability Claims Claims opened 0 0 5 2 Claims closed 1 3 3 7 Total open 18 15 Employee-Involved Vehicle Accidents Safety 0 0 0 0 Non-safety 0 0 0 0 Employee Turnover Safety 3 0 3 0 Non-Safety 1 1 2 4 _____________________________________________________________ Respectfully submitted: Vanessa Godinez, Human Resources Manager Concur: Suja Lowenthal, City Manager