HomeMy WebLinkAboutRES-88-5155 (CITY CLERK COMPENSATION)1
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RESOLUTION NO. 88-5155
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH,
CALIFORNIA, FIXING THE COMPENSATION TO BE RECEIVED BY THE CITY
CLERK AND PROVIDING A JOB DESCRIPTION FOR SUCH COMPENSATION.
WHEREAS, the City Council has reviewed the compensation for
the City Clerk; and
WHEREAS, the matter of staffing and other job related duties
have been reviewed by the City Council.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA
BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That pursuant to Ordinance No. 78-603 of the City
Code of the City of Hermosa Beach, adopted December 14, 1978, the
compensation of the City Clerk shall be fixed by a Resolution
adopted by the City Council of the City of Hermosa Beach.
SECTION 2. That the City Clerk shall receive a salary of
One Thousand Dollars ($1,000.00) per month payable semi-
monthly at the same time and in the same manner as the salaries
paid to each of the officers and employees of the City.
SECTION 3. That the duties of the City Clerk shall be
usual and statutory duties (excluding elections) including the
duties specifically described in Exhibit "A" attached hereto and
titled "Partial List of City Clerk's Duties".
SECTION 4. That said compensation as set forth in Section 2
of this Resolution shall be in full force and effect beginning
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July 1, 1988 and remain in full force until such time as this
Resolution is amended or repealed.
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2 �i SECTION 5. That the City Clerk shall be eligible for the
3 same insurance and retirement benefits as the City Council.
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SECTION 5. That this Resolution supersedes City Council
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Resolution No. 87-5043 adopted June 9, 1987.
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7 PASSED, APPROVED AND ADOPTED this 14th day of June, 1988.
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PRESIDE of the City Council and
10 MAYOR of the City of Hermosa Beach, Calif.
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ATTEST:
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CITY CLERK
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PARTIAL LIST OF CITY CLERK'S DUTIES
1. Maintain custody of records.
2. Index and file City records and prepare certified copies.
3. Serve as Clerk of the Council (attend all Regular, Special
and Adjourned meetings and workshops, sign documents and
agreements, record votes cast and conditions stipulated,
follow-up action of Council to City staff, prepare Chamber
for each meeting.)
4. Maintain record of the proceedings of City Council meetings.
5. Attest, publish, post, index and file Ordinances and
Resolutions.
6. Maintain custody of City Seal.
7. Adm-inister and file Oaths of Office.
8. Administer oaths,. affirmations and acknowledgements.
9. Receive petitions relating to Initiatives, Referendums or
Recalls.
10. Attest and accept subpoenas.
11. Perform duties concerning Street and Easement vacations.
12. Perform duties concerning liens, encroachments and release
of liens.
13. Receive claims and perform duties concerned therewith.
14. Give notice of Public Hearings, supervise all legal noticing
for City, contract with newspaper for publications.
15. Receive and open bids.
16. Record with the County Recorder such documents as are
required to be recorded.
17. Assist citizens regarding record requests, City Council
meeting procedures, claims and various other matters.
18. Conduct research, assemble data and prepare reports, drafts,
memoranda, correspondence as may be directed by the City
Council or City Manager.
_1_ Rwhihit "A"
19.
Administration
of City Clerk's
Department.
20.
Preparation of
City Clerk and
Election budgets.
21. Maintain, supplement and duplicate City Code and Zoni-ng Code
books.
22. Other statutory duties pursuant to State law except those
transferred to the Finance Director.
23. Appoint deputies.
24. Filing officer for disclosure and campaign statements per
Fair Political Practices Commission.
25. Responsible for proper posting of agendas for meetings under
the Brown Act.
26. Serve as Parliamentarian to City Council.
27. Receive and process Written Communications from the Public.
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CITY CLERK - DUTIES REQUIRED BY LAW:
The statutes of the State prescribe the basic functions and duties
Of city clerks in general law cities.
The Government Code provides that the city clerk shall perform such
additional duties as are prescribed by ordinance. Thus, the duties
and responsibilities of city clerks are not necessarily the same
even in general law cities, and each city clerk is subject to the
exact requirements of his own city.
The following statutory duties performed by California city clerks are
listed by section title and State Code reference.
You may want to refer to the City Clerks Handbook prepared by the
League of California Cities and the California State Code for more
detailed information on each subject:
1. Maintain custody of records.
a. Certification of copies.
b. Indexing and filing.
(Gov. C. §934090.5, 36520, 40801,
40806, 40808)
2. Serve as Clerk of the Council. (Gov. C. §§ 36804, 36814)
3. Record and maintain proceedings of Council meetings. (Gov. C.
§§ 36814, 40801)
a. Attest adjournment; declare adjournment if quorum not
present. (Gov. C. § 54955 et seq.)
4. Attest, publish, index, file ordinances. (Gov. C. §§ 36932,
36933, 40806)
a. Attest, index, file resolutions.
5. Maintain custody of City Seal. (Gov. C. § 40811)
6. Administer and file Oaths of Office. (Gov. C... §§ 3102, 36507)
7. Administer oaths, affirmations and acknowledgements. (Gov. C.
§ 40814)
a. Oath of disaster service. (Gov. C. § 36900)
8. Conduct elections. (Gov. C. § 36900; Elec. C. 22800 et seq. and
throughout)
9. Receive petitions relating to initiative, referendum or
recall. (Elec. C. §§4001 et seq.)
10. Countersign general obligation bonds. (Gov. C. § 43623)
11. Attest to subpoenas. (Gov. C. § 37105)
12. File Affidavit of Completion. (Gov. C. § 34080)
13. File name change instrument for various purposes. (Gov. C. §.34092)
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CityClerk- Duties Required by Law (Continued)
14. Duties concerning Improvement District (or Assessment District)
proceedings. (Str. & H. C. § 81000 et seq. and Various)
15. File official bonds. (Gov. C. § 36520)
16. Duties concerning street vacations. (Various State Codes)
17. Duties concerning filing of claims. (Various State Codes)
18. Give notice of public hearings. (Various State Codes)
19. Duties concerning Fair Political Practices Act (Gov. C.
§ 81000 et seq. (especially duties as Filing Officer).
20. Publications; copies for state library and university;
preservation. (Gov. C. § 50110)
21. Open lists of local appointive offices. (Gov. C. § 54970)
22. Codes adopted by reference; maintenance in city clerk's office.
(Gov. C. § 50022.6)
CITY CLERK - DUTIES REQUIRED BY CITY OF HE RMOSA BEACH:
Ordinance No. N. S. 154, as amended (Zoning Ordinance_): File and
process appeals from action of Planning Commission.`
Resolution..No. N. S. 2146, adopted Al2ril 1, 1958 (based upon Gov._ C.
§ 27281): Authorizing City Clerk to accept and consent to deeds for
public purposes.
Resolution No. N. S. 3227, adopted July 3, 1973 (last annual Salar
Resolution): "Non -Statutory Duties - City -Public information;
Law Clerk -Legal Secretary."
City Code, Section 2-3. Bonds of city clerk and city treasurer.
Pursuant to § 36518 of the state Government Code, the bonds of the
city clerk and the city treasurer are hereby fixed at the following
amounts:
City treasurer - $50,000.00
City clerk - 2,000.00
(Ord. No. N. S. 365)
City Code, Section 2-16. Cooperation of other city officers with
ca.ty manager. It shall be the duty of all subordinate officers and
the city clerk, city treasurer and city attorney to assist the city
manager in administering the affairs of the city efficiently,
economically and harmoniously so far as may be consistent with their
duties as prescribed by law and ordinances of the city. (Ord. No.
N. S. 153 - People's Ordinance creating office of City Manager.)
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11/22/78 -2-
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
CITY OF HERMOSA BEACH )
I, KATHLEEN MIDSTOKKE, City Clerk of the City
Council of the City of Hermosa Beach, California, do hereby
certify that the foregoing Resolution No. 88-5155 was duly and
regularly passed, approved and adopted by the City Council
of the City of Hermosa Beach at a regular meeting of
said Council held at the regular meeting place thereof on
June 14, 1988.
The vote was as follows:
AYES: Rosenberger, Sheldon, Williams, Mayor Simpson
NOES: None
ABSENT: None
ABSTAIN: Creighton
DATED: June 28, 1988
KATHL EN MIDSTOKKE, City Cle