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Home My WebLink AboutRES-98-5900 (MOU/HB MGMT ASSOC - 98)1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 98-5900 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, TO ADOPT A MEMORANDUM OF UNDERSTANDING WITH THE HERMOSA BEACH MANAGEMENT ASSOCIATION. WHEREAS, employees of the City of Hermosa Beach, California represented by the Hermosa Beach Management Association, have elected to meet and confer wit the City of Hermosa Beach on matters concerning wages, hours, and working conditions; and, WHEREAS, the above personnel have selected certain individuals to represent them; and, WHEREAS, Employee and Management representatives have jointly negotiated a Memorandum of Understanding which has been ratified by a majority vote of the members of the Hermosa Beach Management Association; and, WHEREAS, the Employee and Management representatives have mutually agreed to recommend that the City Council adopt this Memorandum of Understanding. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH RESOLVES to enter into a Memorandum of Understanding to be effective for the period July 1, 1997 through and including June 30, 2000. BE IT FURTHER RESOLVED that the City Clerk shall certify to the passage and adoption of this resolution; shall cause the same to be entered among the original resolutions of said City; and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said City in the minutes of the meeting at which time same is passed and adopted. PASSED, PRESIDENT of the ATTEST: City Clerk this 13th day of January, 1998. MAYOR of the City of Hermosa Beach, California t.. 4"ROVED A TO FORM: City —Attorney STATE OF CALIFORNIA COUNTY OF LOS ANGELES CITY OF HERMOSA BEACH I, Naoma Valdes, Deputy City Clerk of the City Council of the City of Hermosa Beach, California, do hereby certify that the foregoing Resolution No. 98-5900 was duly and regularly passed, approved and adopted by the City Council of the City of Hermosa Beach at a Regular Meeting of said Council at the regular place thereof on January 13, 1998. The vote was as follows: AYES: Bowler, Oakes, Reviczky, Mayor Pro Tempore Benz NOES: None ABSTAIN: None ABSENT: Mayor Edgerton DATED: January 14, 1998 Deputy City Clerk SALARY, BENEFITS AND OTHER CONDITIONS OF EMPLOYMENT FOR MANAGEMENT EMPLOYEES MANAGEMENT EMPLOYEES COMPENSATION PROVISIONS FOR THE PERIOD COMMENCING JULY 1, 1997 THROUGH JUNE 30, 2000 ARTICLE 1 - PREAMBLE SECTION 1.1 Intent The provisions of this agreement have been developed in the interest of promoting and improving employee relations between the City of Hermosa Beach, California and Management Employees who are represented by the Hermosa Beach Management Employees' Association. ARTICLE 2 - COMPENSATION SECTION 2.1 Base Monthly Salary a) The City agrees to hire and appropriately compensate capable management personnel. They will be professional, adequately trained, meet standards required for such positions, and the Council reaffirms that compensation will include such items as salary, contribution for P.E.R.S, vehicle, deferred compensation, cafeteria -style options of compensation, merit and retirement. b) Effective July 1, 1997 the base monthly salaries of the management positions shall be as follows: Personnel & Risk Management Dir. 5132 5389 5659 5942 Community Resources Director 5631 5911 6208 6518 Community Development Director 5992 6292 6606 6937 Finance Director 5992 6292 6606 6937 Public Works Director 6307 6622 6953 7301 Fire Chief 6307 6622 6953 7301 Police Chief 6924 7271 7634 8016 c) Effective July 1, 1998 and July 1, 1999, base monthly salaries shall be increased four percent (4.0%). SECTION 2.2 Educational Allowance. a) For employees hired prior to July 1, 1995: 1) An employee who has entered upon a program of education at an accredited university or college, which program has been previously approved by the City Manager prior to October 1, 1995 shall be entitled to a vocational allowance in an amount equal to sixty-six percent (66%) of the tuition actually paid by such employee, which tuition was paid after written approval as aforesaid, and which sums shall be paid by the City within thirty days after submission of proof of payment of said tuition by the employee in accordance with the terms of this paragraph. 2) Effective October 1, 1995 an employee who enrolls in a program of education at an accredited university or college, which program has previously been approved by the City Manager, shall be entitled to reimbursement for course fees, books, materials and tuition an amount equal to sixty-six percent (66%) of amount incurred. Said reimbursement for tuition shall not exceed 66% of the tuition charged for attendance at a college within the California State University (CSU) system. b) There shall be no Educational Allowance for employees hired after July 1, 1995 SECTION 2.3 Incentive Bonus Program. a) Employees covered by this Resolution shall be eligible to receive an Incentive Bonus Program award annually. Said bonus award shall be in an amount determined by the City Manager, not to exceed 10% of salary. b) Incentive bonuses are to be awarded in November of each year. SECTION 2.4 Deferred Compensation. a) Each employee, individually, may elect to participate in any deferred compensation plan offered by the City. b) Effective July 1, 1997 through June 30, 1998, the City will match employee deferred compensation contributions up to a maximum of twenty-five percent (25%) of the annual maximum allowable deferral. c) Effective July 1, 1998, the City will match employee deferred compensation contributions up to a maximum of fifty percent (50%) of the annual maximum allowable deferral. SECTION 2.5 Additional Compensation. a) Should responsibilities of a position change significantly, the compensation for the classification shall be established following completion of an appropriate salary survey. Said salary shall be commensurate with the new responsibilities. SECTION 2.6 Assistant City Manager Premium Pay a) Management employees may be designated by the City Manager as Assistant City Manager for the purpose of special or general assignments. Such designation shall be mutually agreed to by the City Manager and the Department Director(s). Assignments may be daily, weekly or monthly and shall be paid as a per diem base premium of 5 to 20 percent, said amount to be mutually determined at time of designation. b) An individual so assigned shall report directly to the City Manager and shall operate within specified written goals and objectives. c) Said appointment shall terminate at the pleasure of either party with thirty days written notification. ARTICLE 3 - SUPPLEMENTAL BENEFITS SECTION 3.1 Vacation. a) Upon employment, Management employees shall accrue vacation at the following rates: 1) 96 hours per year through four (4) years of service; 2) 120 hours per year, five (5) years through (9) years of service; 3) 160 hours per year, ten (10) years or more of service. b) Further, the employee may be paid cash in lieu of unused vacation in excess of two weeks (80 hours) vacation at any time. c) Vacation may be accrued up to a thirty (30) month accrual level, with an automatic cash -out of hours in excess of that amount. Employees with a current, as of May 1, 1994, accrual balance in excess of that amount shall have that amount established as their maximum accrual until such time as their accrual is diminished to a thirty (30) month accrual level. d) Employees shall be reimbursed for 100% unused vacation days accrued upon resignation, retirement or imposed termination from their employment with the City. SECTION 3.2 Management Leave a) Employees shall be allowed eighty (80) hours of additional leave each calendar year in addition to flex time for extraordinary assignments, fixed holidays, vacation, and bereavement leave. Management leave does not accumulate or carry over, it must be used each year. Said management leave shall have no monetary value and shall be prorated for partial year's service. SECTION 3.3 Holidays a) Holidays shall be consistent with those provided to employees governed by the Administrative Employees Bargaining unit. SECTION 3.4 Sick Leave a) Basis of sick leave. 1) Accrual shall be at six (6) hours per month until a balance of 176 hours is achieved. Accrual shall be eight (8) hours per month once a balance of 176 hours is achieved. After 176 hours accrued, member may cash in the excess annually at 100% rate. Maximum accrual will be 500 hours. Any excess will be automatically cashed in at 100% rate. This to be paid with the first paycheck of December each year. b) Use of sick leave. 1) Sick leave shall be used only in case of sickness or disability of the employee or for family sick leave. Misuse of sick leave shall be grounds for disciplinary action. c) Family Sick Leave. 1) In case of serious illness of a member of the immediate family, the employee may utilize sick leave. 2) Immediate family for the purpose of this Section shall be defined as; spouse, mother, mother-in-law, father, father-in-law, sister, brother, child, stepchild, of guardian, stepfather, stepmother, grandparents, or grandchildren. d) Employees covered by this agreement shall, upon resignation, retirement, or imposed termination from their employment with the City be reimbursed for 100% of unused sick days accrued at their current rate. SECTION 3.5 Bereavement Leave. a) Each employee covered by this agreement shall receive a maximum of three (3) shifts per calendar year to be utilized for Bereavement Leave because of a death in their immediate family (as defined in #2 above). Said time will not be cumulative from one twelve month period to another nor will pay in lieu of unused leave be provided. SECTION 3.6 Retirement The City shall pay the employees full retirement share of P.E.R.S. SECTION 3.7 Vehicle Allowance a) Effective July 1, 1995 (effective October 1, 1995 for Police Chief) Management employees shall receive a vehicle allowance in the amount of three hundred and fifty dollars ($350.00) per month SECTION 3.8 Uniform Allowance a) The Police Chief and Fire Chief shall be compensated the same uniform allowance as the next subordinate rank in their respective Department. ARTICLE 4 - INSURANCE SECTION 4.1 Intent a) The City will have full responsibility for all Health and Welfare programs enacted and/or in force as of July 1, 1989. Current Health, Dental, Long Term Disability, Life Insurance, Vision Program, Mental health, or their equivalent to remain in force. b) The City will pay for employees' Long Term Disability, Life Insurance, and full family coverage of dental and vision care. c) Each employee shall receive the amount of four hundred and fifty ($450.00) per month for the purchase of medical insurance. d) Any portion of the City's premiums for the full coverage plan which includes the employee and dependents, or a stated cash amount, plus family where applicable, that is unused will be included as a cash payment for each of the twenty-four pay periods during the year. e) An employee utilizing the Long Term Disability Plan shall not accrue vacation, sick leave, holiday pay and allowances after the 90th day of disability. SECTION 4.2 Life Insurance. a) City shall provide term life insurance for all employees covered by this agreement in an amount equal to twice the individual's annual salary. SECTION 4.3 Continuation of Medical Premium upon Retirement a) Employees shall be eligible, upon retirement from the City, for a medical premium supplement. Said supplement shall be in the following amount: 1) For retirement at age fifty-five (55) with a minimum of ten (10) years continuous service with the City, a sixty dollar ($60.00) per month (or cost of policy, whichever is less) insurance supplement. 2) For retirement with a minimum of twenty (20) years continuous service the City shall pay the cost of the retiree's health insurance for the employee only effective July 1, 1999. 3) Said supplement shall commence with the first month following the employee's retirement in which the employee is responsible for payment of the insurance premium. 4) In order to be eligible for medical supplemental payments, an employee must either remain on a medical insurance plan offered by the City or provide proof of coverage on a self procured medical insurance plan. 5) Any payments made by the City shall be made directly to a medical insurance provider. In no case will payments be made directly to an individual. 6) Any employee receiving a benefit under this section agrees to apply for, and enroll in, any Federal and/or State medical insurance plan (e.g. MediCare, Medicaid) for which they become eligible. ARTICLE 5 - MISCELLANEOUS PROVISIONS SECTION 5.1 Annual Physical Examination a) All employees covered by this agreement shall be provided with a complete physical medical examination at the doctor or Medical Facility of the City's choice, or have the option of utilizing Daniel Freeman Hospital, Center for Heart and Health at the City's expense. b) The annual examination is to include at least the following: review of medical history; urinalysis; VDRL; x-rays, (chest PA, lumbar spine and cervical); blood groupings; EKG; lipid analysis CBC panel 17, thyroid function, pap smear, or prostrate exam as appropriate, blood test and mammogram. SECTION 5.2 Liability Insurance a) Except as provided in Government Code Section 995.2, CITY shall provide a defense including but not limited to legal counsel in: a) any civil action or proceeding described in Govt. Code Section 995; b) any administrative action or proceeding described in Section 995.6; or any criminal action or proceeding described in Govt. Code Section 995.8. "Proceeding" as used in this section is applicable to situations where a claim or action is threatened, but not filed, if a reasonable, prudent person would consult or retain counsel in response to the possibility of actual civil, administrative, or criminal action. If CITY pays for a defense, but a court or tribunal issues a final ruling that would, under Section 995.2 , preclude CITY payments for defense, employee shall immediately reimburse CITY, and if he/she fails to do so, CITY may offset any such amounts against compensation otherwise due employee under this agreement. SECTION 5.3 Jury Duty a) Employees covered by the Agreement shall not be eligible for base salary pay while serving on Jury Duty. SECTION 5.4 Military Leave a) All employees covered by this agreement shall be entitled to Military Leave as afforded by Federal and State law but shall not receive any base salary pay while on such Leave. ARTICLE 6 - OTHER PROVISIONS SECTION 6.1 Organizational Development and Management Training. a) $3,500.00 shall be budgeted each year for group training purposes. A committee comprised of the City Manager and two management employees shall select and schedule training programs for participation of employees covered by this agreement. SECTION 6.2 Civil Service Status Employees hired prior to November, 1995 shall retain their status as civil service employees. ARTICLE 7 - GRIEVANCE PROCEDURE SECTION 7.1 Intent a) This grievance procedure shall be used to resolve disputes arising from any allegation by management employees that the City has violated the terms of this resolution. SECTION 7.2 Procedure b) The complaint shall be presented in writing to the City Manager. The City Manager shall have five (5) working days of receipt of the complaint to resolve the issue or respond to it in writing stating the reasons for the failure to resolve it. This exhausts all administrative remedies. ARTICLE 8 GENERAL PROVISIONS SECTION 8.1 Probationary Period A. There shall be a one (1) year probationary period for all appointments to the management classes as described in this Resolution. SECTION 8.2 Non-discrimination, Equal Opportunity, Affirmative Action. a) The City and its Management Employees agree that both parties have a crucial role in the development and implementation of equal employment opportunities. Both parties mutually accept responsibility for carrying out these provisions. b) The parties agree to cooperate actively and positively in supporting the concept for all employees and to seek and achieve the highest potential and productivity in employment situations. The City and its Management Employees agree to provide encouragement, assistance, and appropriate training opportunities so that all employees may utilize their abilities to the fullest extent. IN WITNESS WHEREOF, the parties hereto cause this Agreement to be executed the 13th day of January, 1998. HERMOSA BEACH MANAGEMENT GROUP Viki Copeland, Finance Director Peter Bonano, Fire Chief V"Z Val Straser, Police Chief Sol Blumen eld, Community Development Director Mary(Rooney, Community Resources Director Y i Harold Williams, Public Works Director CITY OF HERMOSA BEACH St AenBurrell, City Manager ichael Earl, Personnel & Risk Management Director mae\c:\W nword\docs\assoc\mgmt\mgtmou97.doc GENERAL & SUPERVISORY BARGAINING UNIT EFFECTIVE JULY 1, 1999 THROUGH JUNE 30, 2000 GRADE KEY TITLE G01 BUILDING INSPECTOR G03 BUSINESS LICENSE INSPECTOR G05 PUBLIC WORKS INSPECTOR G07 INFORMATION SYSTEMS TECHNICIAN G13 POLICE SERVICE OFFICER G15 PUBLIC SAFETY DISPATCHER G17 COURT LIAISON OFFICER G19 CRIME SCENE INVESTIGATOR G21 SECRETARY G23 SENIOR ACCOUNT CLERK G25 EQUIPMENT MECHANIC G29 MAINTENANCE II G31 COMMUNITY SERVICES OFFICER G33 ACCOUNT CLERK G35 PARKING METER MAINTENANCE TECH G37 POLICE RECORDS CLERK G39 CLERK TYPIST G41 MAINTENANCE I G43 CUSTODIAN 1 2 3 4 5 3366 3536 3710 3896 4091 3189 3348 3516 3693 3876 3189 3348 3516 3693 3876 2821 2962 3110 3266 3429 2725 2861 3006 3156 3313 2725 2861 3006 3156 3313 2725 2861 3006 3156 3313 2944 3091 3246 3408 3578 2668 2802 2943 3089 3244 2668 2802 2943 3089 3244 2540 2667 2800 2941 3087 2422 2544 2670 2806 2945 2422 2544 2670 2806 2945 2422 2544 2670 2806 2945 2422 2544 2670 2806 2945 2282 2395 2514 2640 2774 2175 2284 2397 2516 2642 2175 2284 2397 2516 2642 1987 2087 2191 2300 2415 SUPERVISORY CLASSIFICATIONS 1 2 3 4 5 S01 PUBLIC WORKS CREWLEADER 3049 3202 3362 3528 3705 S03 SENIOR EQUIPMENT MECHANIC 3049 3202 3362 3528 3705 S05 PARKING METER SPECIALIST 2951 3100 3254 3418 3587 S07 COMMUNITY SERVICES FIELD SUPERVISOR 2951 3100 3254 3418 3587 PROFESSIONAL & ADMINISTRATIVE EMPLOYEE'S GROUP EFFECTIVE JULY 1, 1999 THROUGH JUNE 30, 2000 1 2 3 4 5 A01 CITY PLANNER 4293 4506 4732 4969 5217 A02 ASSOCIATE ENGINEER 3733 3921 4117 4321 4536 A03 SENIOR BUILDING INSPECTOR 3733 3921 4117 4321 4536 A04 ASSISTANT ENGINEER 3234 3396 3566 3744 3931 A05 PLANNING ASSOCIATE 3733 3921 4117 4302 4536 A06 PLANNING ASSISTANT 3068 3221 3382 3551 3729 A07 PUBLIC WORKS SUPERINTENDENT 3733 3921 4117 4302 4536 A09 POLICE REC. ADMIN/SYSTEM MANAGER 3715 3901 4097 4302 4518 A10 ACCOUNTING SUPERVISOR 3347 3515 3692 3875 4069 A11 CITATION RECORDS ADMINISTRATOR 3347 3515 3692 3875 4069 A13 SECRETARY TO THE CITY MANAGER 3333 3499 3674 3857 4049 A14 PERSONNEL ASSISTANT 3228 3388 3560 3737 3925 A15 RECREATION SUPERVISOR 3082 3236 3398 3569 3745 A17 SECRETARY TO DEPT. DIRECTOR 3104 3260 3424 3594 3774 A19 ADMINISTRATIVE ASSISTANT 3104 3260 3424 3594 3774 A21 DEPUTY CITY CLERK 3104 3260 3424 3594 3774 ELECTED GRADE KEY TITLE E02 CITY COUNCIL E03 CITY CLERK E04 CITY PROSECUTOR E05 CITY TREASURER 300 Month 1823 Month Effective 7-1-99 4600 Month 1567 Month (actual @ $1325.50) MANAGEMENT EFFECTIVE JULY 1, 1999 THROUGH JUNE 30, 2000 1 2 3 4 M01 PERSONNEL & RISK MANAGEMENT DIR. 5550 5829 6120 6427 M05 COMMUNITY RESOURCES DIRECTOR 6090 6393 6714 7050 M20 COMMUNITY DEVELOPMENT DIRECTOR 6481 6806 7145 7503 M25 FINANCE DIRECTOR 6481 6806 7145 7503 M35 PUBLIC WORKS DIRECTOR 6821 7162 7520 7897 M37 FIRE CHIEF 6821 7162 7520 7897 M40 POLICE CHIEF 7489 7864 8257 8670 M45 CITY MANAGER 9833 CONTRACT 1 C3 ADMINISTRATIVE REVIEW INVESTIGATOR 3157 SWORN FIRE EFFECTIVE JULY 1, 1999 THROUGH JUNE 30, 2000 1 2 3 4 5 6 7 F01 FIRE CAPTAIN 4605 4836 5079 5332 5598 5878 F05 ENGINEER 3852 4045 4247 4460 4682 4916 F10 PARAMEDIC 3722 3910 4104 4310 4525 4750 4916 F15 FIREFIGHTER 3219 3380 3548 3727 3913 4108 SWORN POLICE EFFECTIVE JULY 1, 1999 THROUGH JUNE 30, 2000 1 2 3 4 5 P01 POLICE CAPTAIN 6857 7200 7561 7938 P03 POLICE LIEUTENANT 6412 6733 7070 7423 P05 POLICE SERGEANT 4587 4817 5058 5312 P10 POLICE OFFICER 3815 4006 4206 4416 09/20/99