HomeMy WebLinkAboutRES 15-6989 (CLERK COMP FULL TIME)2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
RESOLUTION NO. 15-6989
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA
BEACH, CALIFORNIA, FIXING THE COMPENSATION TO BE RECEIVED
BY THE CITY CLERK, PROVIDING A JOB DESCRIPTION FOR SUCH
COMPENSATION, AND RESCINDING RESOLUTION NO. 89-5332
WHEREAS, the City Council has reviewed, and desires to modify, the compensation for
the City Clerk, whose position has evolved over the years from part-time (20 hours per week) to
full-time; and
WHEREAS, the City Council desires to update the job description of the City Clerk to
reflect current duties and other changes that have occurred since November 28, 1989, when the
most recent resolution (89-5332) was adopted.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA
BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. Pursuant to Section 2.72.050 of the City of Hermosa Beach Municipal
Code, the compensation of the City Clerk shall be fixed by resolution of the City Council.
SECTION 2. Effective November 16, 2015, the City Clerk shall receive a monthly salary
equal to the top step of the Deputy City Clerk classification salary range (A21), payable semi-
monthly at the same time and in the same manner as the salaries paid to each of the officers and
employees of the City.
SECTION 3. The rate of compensation set forth in Section 2 of this Resolution shall be in
full force and effect beginning November 16, 2015, and shall remain in full force until such time
as this Resolution is amended or repealed.
SECTION 4. The City Clerk shall be eligible for the same insurance benefits as the City
Council and the same retirement benefits as other Miscellaneous employees, as defined by the
California Public Employees Retirement System (Ca1PERS).
SECTION 5. The regular duties of the City Clerk shall be the usual and statutory duties
outlined in relevant provisions of the California Government Code and in Exhibit "A" attached
hereto and titled "Partial List of City Clerk's Duties." Administering elections is excluded from
the list of regular duties, and the City Clerk shall request additional compensation during election
periods due to the significant impact an election has on the City Clerk's normal workload.
Page 1 of 2
15-6989
1
2
3
4
5
6
7
8
9
to
11
12
13
15
16
17
18
19
20
21
22
23
24
25
26
27
28
SECTION 6. This Resolution rescinds and supersedes City Council Resolution No. 89-
5332, adopted November 28, 1989.
SECTION 7. The City Clerk shall certify to the passage and adoption of this Resolution,
shall enter the same in the book of original Resolutions of said city; and shall make minutes of the
passage and adoption thereof in the records of the proceedings of the City Council at which the
same is passed and adopted.
PASSED, APPROVED and ADOPTED this 28th day of July, 2015.
PRESIDENT of the City Council and MAYOR of
ATTEST:
City Clerk
Page 2 of 2
ity of Hermosa Beach, California
City Attorney
TO FORM:
15-6989
EXHIBIT "A"
PARTIAL LIST OF CITY CLERK DUTIES
• Maintain Custody of Records (Gov't. Code §§ 34090.5, 36520, 40801, 40806, 40808)
• Serve as Clerk of the Council (Gov't. Code §§ 36804, 36814)
• Record/Maintain Proceedings of Council Meetings (Gov't. Code §§ 36814, 40801)
o Attest or Declare (if no quorum) Adjournments (Gov't. Code § 54955 et seq.)
• Attest/Publish/index/File Ordinances (Gov't. Code §§ 36932, 36933, 40806)
o Attest/Index/File Resolutions
• Maintain Custody of City Seal (Gov't. Code § 40811)
• Administer/File Oaths of Office (Gov't. Code §§ 3102, 36507)
• Administer Oaths/Affirmations/Acknowledgements (Gov't. Code § 40811)
o Oath of Disaster Service (Gov't. Code § 36900)
• Conduct Elections (Gov't Code § 36900; Election Code § 22800 et seq. et al)
• Receive Initiative/Referendum/Recall Petitions (Election Code § 4001 et seq.)
• Countersign General Obligation Bonds (Gov't. Code § 43623)
• Attest to (and Accept) Subpoenas (Gov't. Code § 37105)
• File Affidavit of Completion (Gov't. Code § 34080)
• Duties re Improvement/Assessment District Proceedings (Various State Codes)
• Duties re Street Vacations (Various State Codes)
• Duties re Filing of Claims (Various State Codes)
• Public Hearing Notices (Various State Codes)
• Open Lists of Local Appointive Offices (Gov't Code § 54970)
• Process Appeals of Commission Actions (H.B. Municipal Code)
• Public Information Officer
• Updates/Administers City's Conflict of Interest Code
• Administers the City's Records Management Program
• Maintains/Updates the City's Municipal Code
• Administers the Government Access Channels
• Maintains the City's Website and Online Calendar
• Manages the Vacancies of All Boards/Commissions
• Passport Facility for the U.S. Department of State
• Accepts/Processes/Reports on Customer Service Survey/Complaints
• Public Record Requests
• Conduct Research, Assemble Data and Prepare Various Reports to City Council
• Annual Reports to the County Tax Assessor on City Lease Agreements
• Provides City -Document Notary Services
• Prepares City Clerk/Election Budget
• Receive/Process Written Communications from the Public to the City Council
• Contract with Newspaper for Legal Notices and Other Required Publications
• Record Documents (as required) with the County Recorder's Office
• Receive and Open Bids
• Administration of the City Clerk's Department
Res. 15-6989
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
CITY OF HERMOSA BEACH )
I, Elaine Doerfling, City Clerk of the City of Hermosa Beach, California, do
hereby certify that the foregoing Resolution No. 15-6989 was duly and regularly passed,
approved and adopted by the City Council of the City of Hermosa Beach at a Regular
Meeting of said Council at the regular place thereof on July 28, 2015,
The vote was as follows:
AYES:
DiVirgilio, Fangary, Tucker
NOES:
Petty, Mayor Barragan
ABSENT:
None
ABSTAIN:
None
Dated: July 29, 2015
Elaine Doerfling, City Clerk