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05-23-2023 - Agenda Pkg - CC Regular Meeting
Tuesday, May 23, 2023 5:00 PM City of Hermosa Beach City Hall 1315 Valley Drive Hermosa Beach, CA 90254 City Council Mayor Ray Jackson Mayor Pro Tem Justin Massey Councilmembers Dean Francois Rob Saemann Mike Detoy Regular Meeting Agenda - Final Closed Session - 5:00 PM Open Session - 6:00 PM Executive Team Angela Crespi, Deputy City Manager Viki Copeland, Finance Director Myra Maravilla, City Clerk Paul LeBaron, Chief of Police Joe SanClemente, Public Works Director Carrie Tai, Community Development Director Vanessa Godinez, Human Resources Manager Lisa Nichols, Community Resources Manager City Treasurer Karen Nowicki City Attorney Patrick Donegan Suja Lowenthal, City Manager 1 May 23, 2023City Council Regular Meeting Agenda - Final PUBLIC MEETING VIEWING OPTIONS The public may participate via the following: 1. IN PERSON - Council Chambers, 1315 Valley Drive, Hermosa Beach, CA 90254 2. ZOOM - https://us02web.zoom.us/j/89968207828? pwd=bXZmWS83dmxHWDZLbWRTK2RVaUxaUT092. 3. PHONE - Toll Free: (833) 548-0276; Meeting ID: 899 6820 7828, then #; Passcode: 472825 As a courtesy, the City will also plan to broadcast the meeting via the following listed mediums. However, these are done as a courtesy only and are not guaranteed to be technically feasible. Thus, in order to guarantee live-time viewing and/or public participation, members of the public shall attend in Council Chambers or log in via ZOOM. 4. CABLE TV - Spectrum Channel 8 and Frontier Channel 31 in Hermosa Beach 5. YOUTUBE - https://www.youtube.com/c/CityofHermosaBeach90254 6. LIVE STREAM - www.hermosabeach.gov and visit the Agendas/Minutes/Videos page If you experience technical difficulties while viewing a meeting on any of our digital platforms, please try another viewing option. View City Council staff reports and attachments at www.hermosabeach.gov and visit the Agendas/Minutes/Video page. Council Chambers WiFi Network ID: CHB-Guest Password: chbguest To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices (ALD) are available for check out at the meeting. If you require special assistance to participate in this meeting, you must call or submit your request in writing to the Office of the City Clerk at (310) 318-0204 or at cityclerk@hermosabeach.gov at least 48 hours before the meeting. Written Communication Persons who wish to have written materials included in the agenda packet at the time the agenda is published on the City's website must submit their written communication to the City Clerk’s office by noon, one week before the meeting date. Supplemental communications may be submitted via eComment or emailed to cityclerk@hermosabeach.gov. Supplemental materials must be received by 3:00 p.m. on the date of the meeting to be posted to the corresponding agenda item before the meeting begins. Supplemental materials submitted after 3:00 p.m. on the date of the meeting but before the meeting ends will be posted to the agenda packet the next business day. Submit Supplemental eComments Submit an eComment via Speak Up Hermosa at hermosabeach.granicusideas.com by 3:00 p.m. on the meeting date. Page 2 City of Hermosa Beach Printed on 5/18/2023 2 May 23, 2023City Council Regular Meeting Agenda - Final 5:00 PM - CLOSED SESSION CALL TO ORDER ROLL CALL PUBLIC COMMENT ON THE CLOSED SESSION AGENDA The public is invited to attend and provide public comment. Public comments are limited to 3 minutes per speaker. This Public Comment period is limited to Closed Session agenda items only. 1. IN PERSON - Council Chambers, 1315 Valley Drive, Hermosa Beach, CA 90254 2. ZOOM - https://us02web.zoom.us/j/89968207828? pwd=bXZmWS83dmxHWDZLbWRTK2RVaUxaUT09 and use 'Raise Hand' feature. 3. PHONE - Toll Free: (833) 548-0276; Meeting ID: 899 6820 7828, then #; Passcode: 472825 Press *9 to 'Raise Hand' and then *6 to unmute yourself line when prompted. 4. EMAIL - Email comments to cityclerk@hermosabeach.gov by 3:00 p.m. on the meeting date. 5. ECOMMENT - Submit an eComment via Speak Up Hermosa at hermosabeach.granicusideas.com by 3:00 p.m. on the meeting date. RECESS TO CLOSED SESSION (Meeting will reconvene in the Council Chambers after Closed Session and recess to Open Session) a)23-0320 MINUTES: Approval of minutes of Closed Session held on May 9, 2023. b)23-0321 CONFERENCE WITH LEGAL COUNSEL: Anticipated Litigation - (Paragraph (2) of subdivision (d) and paragraph (2) of subdivision (e) of Government Code section 54956.9) The City finds, based on advice from legal counsel, that discussion in open session will prejudice the City in the litigation. Significant exposure to civil litigation* (1case) - a.Delay Claim by EBS General Engineering, Inc. (“EBS”): Pacific Coast Highway Improvements at Aviation Blvd & Pier Ave. EBS has alleged it suffered damages related to delay in finishing the project. *Significant exposure to civil litigation means that there exists facts and circumstances where the City may face a lawsuit. This does not mean that any potential lawsuit is meritorious or that there is a significant risk that the City will not prevail in any possible lawsuit. Page 3 City of Hermosa Beach Printed on 5/18/2023 3 May 23, 2023City Council Regular Meeting Agenda - Final 6:00 PM - OPEN SESSION I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. CLOSED SESSION REPORT V. ANNOUNCEMENTS - UPCOMING CITY EVENTS VI. APPROVAL OF AGENDA This is the time for the City Council to discuss any changes to the order of agenda items. VII. PROCLAMATIONS / PRESENTATIONS a)23-0293 PRESENTATION FROM MOTHERS AGAINST DRUNK DRIVING (MADD) b)23-0294 RECOGNIZING LEADERSHIP HERMOSA BEACH EMERGING LEADERS VIII. CITY MANAGER REPORT a)23-0297 POLICE CHIEF UPDATE IX. PUBLIC PARTICIPATION: ORAL AND WRITTEN COMMUNICATIONS FROM THE PUBLIC Page 4 City of Hermosa Beach Printed on 5/18/2023 4 May 23, 2023City Council Regular Meeting Agenda - Final This is the time for members of the public to address the City Council on any items within the Council's jurisdiction and on items where public comment will not be taken (City Manager Reports, Written Communication, City Councilmember Comments, Consent Calendar items not pulled for separate consideration, and Future Agenda Items). The public is invited to attend and provide public comment. Public comments are limited to three minutes per speaker. This time allotment may be reduced due to time constraints at the discretion of the City Council. 1. IN PERSON - Council Chambers, 1315 Valley Drive, Hermosa Beach, CA 90254 2. ZOOM - https://us02web.zoom.us/j/89968207828? pwd=bXZmWS83dmxHWDZLbWRTK2RVaUxaUT09 and use 'Raise Hand' feature. 3. PHONE - Toll Free: (833) 548-0276; Meeting ID: 899 6820 7828, then #; Passcode: 472825 Press *9 to 'Raise Hand' and then *6 to unmute yourself line when prompted. 4. EMAIL - Email comments to cityclerk@hermosabeach.gov by 3:00 p.m. on the meeting date. 5. ECOMMENT - Submit an eComment via Speak Up Hermosa at hermosabeach.granicusideas.com by 3:00 p.m. on the meeting date. No action will be taken on matters raised in oral and written communications, except that the Council may take action to schedule issues raised in oral and written communications for a future agenda. Speakers with comments regarding City management or departmental operations are encouraged to submit those comments directly to the City Manager. Members of the audience will have a future opportunity to speak on items pulled from the Consent Calendar for separate discussion, Public Hearings, and Municipal Matters when those items are heard. a)23-0314 WRITTEN COMMUNICATION Recommendation:Staff recommends City Council receive and file the written communication. X. CITY COUNCILMEMBER COMMENTS a)23-0298 UPDATES FROM CITY COUNCIL AD HOC SUBCOMMITTEES AND STANDING COMMITTEE DELEGATES/ALTERNATES XI. CONSENT CALENDAR The following matters will be acted upon collectively with a single motion and vote to approve with the majority consent of the City Council. Councilmembers may orally register a negative vote on any Consent Calendar item without pulling the item for separate consideration before the vote on the Consent Calendar. There will be no separate discussion of these items unless a Councilmember removes an item from the Consent Calendar, either under Approval of the Agenda or under this item before the vote on the Consent Calendar. Items removed for separate discussion will be considered under Agenda Item XII (12), with public comment permitted at that time. Page 5 City of Hermosa Beach Printed on 5/18/2023 5 May 23, 2023City Council Regular Meeting Agenda - Final a)23-0315 WAIVE READING IN FULL OF ALL ORDINANCES ON THE AGENDA (City Clerk Myra Maravilla) Recommendation:Staff recommends City Council waive reading in full of all ordinances on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived. b)REPORT 23-0300 CITY COUNCIL MEETING MINUTES (City Clerk Myra Maravilla) Recommendation:Staff recommends City Council approve the minutes for the Tuesday, May 9, 2023 regular meeting. c)REPORT 23-0304 CHECK REGISTERS (Finance Director Viki Copeland) Recommendation:Staff recommends City Council ratify the following check registers. d)REPORT 23-0309 MEMORANDUM REGARDING REVENUE REPORT, EXPENDITURE REPORT, AND CIP REPORT BY PROJECT FOR APRIL 2023 (Finance Director Viki Copeland) e)REPORT 23-0284 ACCEPTANCE OF DONATIONS (Finance Director Viki Copeland) Recommendation:Staff recommends City Council accept the donations received by the City to be used for purposes noted. Donations not included in previous reports are included herein. f)REPORT 23-0310 MEMORANDUM REGARDING CITY TREASURER’S REPORT AND CASH BALANCE REPORT FOR APRIL 2023 (City Treasurer Karen Nowicki) g)REPORT 23-0283 CANCELLATION OF CERTAIN CHECKS (City Treasurer Karen Nowicki) Recommendation:The City Treasurer recommends City Council ratify cancellation of certain checks. h)REPORT 23-0303 CAPITAL IMPROVEMENT PROGRAM STATUS REPORT AS OF MAY 10, 2023 (Public Works Director Joe SanClemente) Recommendation:Staff recommends City Council receive and file the Capital Improvement Program Status Report as of May 10, 2023. i)REPORT 23-0306 ACTION MINUTES OF THE PUBLIC WORKS COMMISSION MEETING OF MARCH 15, 2023 (Public Works Director Joe SanClemente) Recommendation:Staff recommends City Council receive and file the action minutes of the Public Works Commission meeting of March 15, 2023. Page 6 City of Hermosa Beach Printed on 5/18/2023 6 May 23, 2023City Council Regular Meeting Agenda - Final j)REPORT 23-0299 PLANNING COMMISSION TENTATIVE FUTURE AGENDA (Community Development Director Carrie Tai) Recommendation:Staff recommends City Council receive and file the June 20, 2023 Planning Commission tentative future agenda. k)REPORT 23-0318 ACTION MINUTES OF THE PLANNING COMMISSION REGULAR MEETING OF MAY 16, 2023 (Community Development Director Carrie Tai) Recommendation:Staff recommends City Council receive and file the action minutes of the Planning Commission regular meeting of May 16, 2023. l)REPORT 23-0311 SOUTH BAY WORKFORCE INVESTMENT BOARD QUARTERLY SUMMARY Recommendation:Staff recommends City Council receive and file the Quarterly Summary from the South Bay Workforce Investment Board (SBWIB). m)REPORT 23-0285 ENDORSEMENT OF ARAKELIAN ENTERPRISES, INC’S (DBA ATHENS SERVICES) REQUEST FOR AN ANNUAL RATE ADJUSTMENT TO THE MAXIMUM RATES FOR SOLID WASTE SERVICES (Environmental Programs Manager Douglas Krauss) Recommendation:Staff recommends City Council endorse the proposed service rate adjustment from Arakelian Enterprises, Inc. (DBA Athens Services) at amounts not to exceed the attached rate schedule effective July 1, 2023. n)REPORT 23-0286 AWARD OF CONSTRUCTION CONTRACT FOR CIP 617 CIVIC CENTER CHARGING STATIONS (Environmental Programs Manager Douglas Krauss) Recommendation:Staff recommends City Council: 1. Rescind the award of the construction contract for CIP 617 Civic Center Charging Stations ("Project") in the amount of $65,732.76 to TurnOnGreen, Inc; 2. Award the construction contract for the Project in the amount of $65,732.76 to Macano Tech, LLC ("Contractor") (Attachment 1); 3. Authorize the City Manager to execute the contract and the City Clerk to attest, subject to approval by the City Attorney; and 4. Make the following findings: a. Any further competitive bidding would be contrary to the public interest because (1) the City solicited proposals for the Project, (2) each proposal received for the Project was for an unlicensed firm in the business of furnishing the equipment needed for the Project proposing to subcontract to a licensed contractor for the construction work of the Project, (3) Contractor was listed by the proposer who submitted the lowest proposal as its proposed subcontractor, and (4) an award to Contractor is consistent with what the proposal results would have been had each proposer properly structured their bids such that a licensed contractor was the prime-proposer; and therefore because competitive bidding laws are not to be applied in a manner which results in an incongruity or result in no competitive advantage, the City finds that this contract is exempt from any further competitive selection process on such basis; and b. Any and all irregularities in the proposal prompting the award to Contractor are hereby waived as conferring no competitive advantage. Page 7 City of Hermosa Beach Printed on 5/18/2023 7 May 23, 2023City Council Regular Meeting Agenda - Final o)REPORT 23-0307 RESOLUTION APPROVING THE CITY OF HERMOSA BEACH PERSONNEL RULES AND REGULATIONS FOR CIVIL SERVICE EMPLOYEES (Human Resources Manager Vanessa Godinez) Recommendation:Staff recommends City Council approve a resolution (Attachment 1) adopting the City of Hermosa Beach Personnel Rules and Regulations for Civil Service Employees (Attachment 2). p)REPORT 23-0308 RECOMMENDATION TO REJECT CLAIM (Human Resources Manager Vanessa Godinez) Recommendation:Staff recommends City Council reject the following claim and refer it to the City's Liability Claims Administrator: Claimant: Rameron Perez Date of Loss: February 9, 2023 Date Filed: February 23, 2023 Allegation: Claimant states he was driving southbound on Ardmore Avenue at 8th Street when a truck driving in front of him caused a drain cover to come off and he drove into the drain causing damage to his vehicle. q)REPORT 23-0291 APPROVAL OF THE COMMENCEMENT OF SPECIAL EVENT LONG-TERM AGREEMENT NEGOTIATIONS (Community Resources Manager Lisa Nichols) Recommendation:Staff recommends City Council approve the commencement of long-term agreement negotiations with the following organizations for the following special events: * Amateur Athletic Union (AAU) for the AAU Junior National Championships; * Association of Volleyball Professionals (AVP) for the Hermosa Beach Open; * Junior Volleyball Association (JVA)/Beach Volleyball Clubs of America (BVCA) for the JVA/BVCA National Championships; and * Hermosa Beach Friends of the Parks for Pets in the Park, Movies at the Beach, and Pumpkins in the Park. r)REPORT 23-0305 ADOPTION OF ORDINANCE NO. 23-XXXX OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA INCREASING PARKING METER RATES AND FINDING THE SAME EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (Finance Director Viki Copeland) Recommendation:Staff recommends City Council: 1. Waive second reading and adopt Ordinance No. 23-XXXX "An Ordinance of the City Council of the City of Hermosa Beach, California Increasing Parking Meter Rates and Finding the Same Exempt from the California Environmental Quality Act." (Attachment 1); and 2. Direct City Clerk to publish a summary ordinance. XII. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION Page 8 City of Hermosa Beach Printed on 5/18/2023 8 May 23, 2023City Council Regular Meeting Agenda - Final Items pulled from the Consent Calendar will be handled separately. Public comment will be taken before Council deliberation, and action on each item pulled from the Consent Calendar. XIII. PUBLIC HEARINGS - TO COMMENCE AT 6:30 P.M. a)REPORT 23-0322 ADOPT ORDINANCE ESTABLISHING PERMANENT OUTDOOR PERMIT PROGRAMS AND DOWNTOWN LANE RECONFIGURATIONS AND ACCOMPANYING RESOLUTIONS (Environmental Programs Manager Doug Krauss) Recommendation:Staff recommends City Council continue the Public Hearing to the June 13, 2023 City Council meeting. XIV. MUNICIPAL MATTERS a)REPORT 23-0290 CONSIDERATION OF A REQUEST TO PLACE A PLAQUE ON CITY PROPERTY HONORING LOS ANGELES COUNTY LIFEGUARDS (Community Resources Manager Lisa Nichols) Recommendation:Staff recommends City Council consider designating a subcommittee to review the request to place a plaque on City property honoring Los Angeles County Lifeguards previously awarded Lifetime Achievement Recognition through the International Surf Festival's Medal of Valor Ceremony. b)REPORT 23-0282 APPROVAL OF SECOND AMENDMENT TO AGREEMENT WITH 4LEAF, INC FOR ON-CALL STAFF AUGMENTATION SERVICES FOR COMMUNITY DEVELOPMENT (Community Development Director Carrie Tai) Recommendation:Staff recommends City Council: 1. Approve the proposed second amendment to an agreement with 4LEAF, Inc. for staff augmentation services to increase the not-to-exceed amount by $115,000, resulting in a total not-to exceed amount of $190,000 (Attachment 3); and 2. Authorize the Mayor to execute and the City Clerk to attest the attached second amendment subject to approval by the City Attorney. c)REPORT 23-0256 AWARD OF PROFESSIONAL SERVICES AGREEMENT TO UPDATE THE CITY’S LOCAL HAZARD MITIGATION PLAN TO EMERGENCY PLANNING CONSULTANTS (Deputy City Manager Angela Crespi) Recommendation:Staff recommends City Council: 1. Award a contract to Emergency Planning Consultants to update the City's Local Hazard Mitigation Plan at a not-to-exceed amount $52,500 for a term of one year ending May 23, 2024 (Attachment 3); 2. Appropriate $16,015 in the General Fund from the Prospective Expenditures account to cover the non-federal match; and 3. Authorize the Mayor to execute and the City Clerk to attest to the proposed agreement, subject to approval by the City Attorney. Page 9 City of Hermosa Beach Printed on 5/18/2023 9 May 23, 2023City Council Regular Meeting Agenda - Final d)REPORT 23-0272 AUTHORIZATION TO PURCHASE RECTANGULAR RAPID-FLASHINGBEACONS FROM NEXTECH SYSTEMS, INC. (Public Works Director Joe SanClemente) Recommendation:Staff recommends City Council: 1. Authorize the purchase of rectangular rapid-flashing beacons from NexTech Systems, Inc. in the amount of $129,771.08 (Attachment 2) plus taxes for a total amount of $142,099.33; and 2. Authorize the Director of Public Works to establish a contingency amount of $10,000 for purchasing additional parts as needed during installation. XV. FUTURE AGENDA ITEMS This is the time for Councilmembers to schedule future agenda items and to ask questions about the status of previously approved future agenda items. No discussion, debate, or public comment will be taken. Councilmembers should consider the city's work plan when considering new items. The tentative future agenda items document is provided for information only. a)REPORT 23-0317 TENTATIVE FUTURE AGENDA ITEMS XVI. ADJOURNMENT Page 10 City of Hermosa Beach Printed on 5/18/2023 10 May 23, 2023City Council Regular Meeting Agenda - Final FUTURE MEETINGS AND CITY HOLIDAYS CITY COUNCIL MEETINGS: May 31, 2023 - Wednesday - 6:00 PM - Budget Study Session June 13, 2023 - Tuesday - 5:00 PM - Closed Session, 6:00 PM - City Council Meeting June 27, 2023 - Tuesday - No Meeting (Dark) July 11, 2023 - Tuesday - 5:00 PM - Closed Session, 6:00 PM - City Council Meeting July 20, 2023 - Thursday - 6:00 PM - Joint Meeting with all Boards and Commissions July 25, 2023 - Tuesday - 5:00 PM - Closed Session, 6:00 PM - City Council Meeting August 8, 2023 - Tuesday - 5:00 PM - Closed Session, 6:00 PM - City Council Meeting August 22, 2023 - Tuesday - No Meeting (Dark) September 12, 2023 - Tuesday - 5:00 PM - Closed Session, 6:00 PM - City Council Meeting September 26, 2023 - Tuesday - 5:00 PM - Closed Session, 6:00 PM - City Council Meeting September 28, 2023 - Thursday - 6:00 PM - Mayor Transition Ceremony October 10, 2023 - Tuesday - 5:00 PM - Closed Session, 6:00 PM - City Council Meeting October 24, 2023 - Tuesday - 5:00 PM - Closed Session, 6:00 PM - City Council Meeting November 14, 2023 - Tuesday - 5:00 PM - Closed Session, 6:00 PM - City Council Meeting November 28, 2023 - Tuesday - 5:00 PM - Closed Session, 6:00 PM - City Council Meeting December 12, 2023 - Tuesday - 5:00 PM - Closed Session, 6:00 PM - City Council Meeting December 26, 2023 - Tuesday - No Meeting (Dark) Page 11 City of Hermosa Beach Printed on 5/18/2023 11 May 23, 2023City Council Regular Meeting Agenda - Final BOARDS, COMMISSIONS AND COMMITTEE MEETINGS: June 6, 2023 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting June 20, 2023 - Tuesday - 6:00 PM - Planning Commission Meeting June 21, 2023 - Wednesday - 5:00 PM - Civil Service Board Meeting July 5, 2023 - Wednesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting July 18, 2023 - Tuesday - 6:00 PM - Planning Commission Meeting July 19, 2023 - Wednesday - 5:00 PM - Civil Service Board Meeting July 19, 2023 - Wednesday - 6:00 PM - Public Works Commission Meeting August 1, 2023 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting August 15, 2023 - Tuesday - 6:00 PM - Planning Commission Meeting August 16, 2023 - Wednesday - 5:00 PM - Civil Service Board Meeting September 5, 2023 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting September 19, 2023 - Tuesday - 6:00 PM - Planning Commission Meeting September 20, 2023 - Wednesday - 5:00 PM - Civil Service Board Meeting September 20, 2023 - Wednesday - 6:00 PM - Public Works Commission Meeting October 3, 2023 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting October 17, 2023 - Tuesday - 6:00 PM - Planning Commission Meeting October 18, 2023 - Wednesday - 5:00 PM - Civil Service Board Meeting November 7, 2023 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting November 13, 2023 - Monday - 6:00 PM - Planning Commission Meeting November 15, 2023 - Wednesday - 5:00 PM - Civil Service Board Meeting November 15, 2023 - Wednesday - 6:00 PM - Public Works Commission Meeting December 5, 2023 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting December 11, 2023 - Monday - 6:00 PM - Planning Commission Meeting December 20, 2023 - Wednesday - 5:00 PM - Civil Service Board Meeting CITY OFFICES CLOSED FRIDAY-SUNDAY AND ON THE FOLLOWING DAYS: May 29, 2023 - Monday - Memorial Day June 19, 2023 - Monday - Juneteenth July 4, 2023 - Tuesday - Independence Day September 4, 2023 - Monday - Labor Day November 23, 2023 - Thursday - Thanksgiving Day December 25, 2023 - Monday - Christmas Day January 1, 2024 - Monday - New Year's Day Page 12 City of Hermosa Beach Printed on 5/18/2023 12 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 23-0320 Honorable Mayor and Members of the Hermosa Beach City Council Closed Session of May 23, 2023 MINUTES:Approval of minutes of Closed Session held on May 9, 2023. City of Hermosa Beach Printed on 5/18/2023Page 1 of 1 powered by Legistar™13 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 23-0321 Honorable Mayor and Members of the Hermosa Beach City Council Closed Session of February 28, 2023 CONFERENCE WITH LEGAL COUNSEL: Anticipated Litigation - (Paragraph (2) of subdivision (d) and paragraph (2) of subdivision (e) of Government Code section 54956.9) The City finds, based on advice from legal counsel, that discussion in open session will prejudice the City in the litigation. Significant exposure to civil litigation* (1case) - a.Delay Claim by EBS General Engineering, Inc. (“EBS”): Pacific Coast Highway Improvements at Aviation Blvd & Pier Ave. EBS has alleged it suffered damages related to delay in finishing the project. *Significant exposure to civil litigation means that there exists facts and circumstances where the City may face a lawsuit. This does not mean that any potential lawsuit is meritorious or that there is a significant risk that the City will not prevail in any possible lawsuit. City of Hermosa Beach Printed on 5/18/2023Page 1 of 1 powered by Legistar™14 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 23-0293 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 23, 2023 PRESENTATION FROM MOTHERS AGAINST DRUNK DRIVING (MADD) City of Hermosa Beach Printed on 5/18/2023Page 1 of 1 powered by Legistar™15 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 23-0294 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 23, 2023 RECOGNIZING LEADERSHIP HERMOSA BEACH EMERGING LEADERS City of Hermosa Beach Printed on 5/18/2023Page 1 of 1 powered by Legistar™16 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 23-0297 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 23, 2023 POLICE CHIEF UPDATE City of Hermosa Beach Printed on 5/18/2023Page 1 of 1 powered by Legistar™17 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 23-0314 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 23, 2023 WRITTEN COMMUNICATION Recommended Action: Staff recommends City Council receive and file the written communication. Attachments: 1.Written Communication from Tony Higgins City of Hermosa Beach Printed on 5/18/2023Page 1 of 1 powered by Legistar™18 From:tony higgins To:City Clerk Cc:City Council; Suja Lowenthal; DG_PlanningCommission; DG_PubWorksCommission; Carrie Tai; Joseph SanClemente; Paul LeBaron Subject:Written Communications to 5/23 City Council Meeting Date:Monday, May 8, 2023 8:36:12 AM Dear City Council, Re: Written communications…4/25 Council Outdoor- Dining discussions- lampooned Can someone please tell me how a burger & margarita consumed by 2am, indoors, is more likely to contribute to crime; than the same margarita consumed at the same time, ….but on an adjacent outdoor dining patio? Is it some kind of Magical Margarita? And tell my why this was worth more than an hour of discussion in the 4/25 Council Meeting? So anyway, Freshman Councilman Francois tried to ask a somewhat recalcitrant City Manager to show any data at all that closing outdoor dining decks at midnight would somehow result in less crime than closing at some other time? Chief LeBaron, perhaps sensing Suja was going to lose control and spill the beans, parachuted-in, guns-a-blazing with the “flash” that alcohol fueled crime peaked during midnight-4am hours, ….triggering Francois to say: very-interesting but that is NOT an answer to my question. Our Police Chief! not to be outmanunevered young upstart gently stiff-armed our freshman, saying “well thats my story” ... How about this? When will our council grow cahones large enough to stand-up to our City Manager’s non- sequitur sequins? 19 Meaning, either get a straight answer or don’t bother asking the question! And then, as if it couldn’t get any better, in the same April 25th Council meeting, Fireman Councilman Detoy essentially asked if all LA County Covid Rooftop Dining Fire Safety requirements had been implemented at all new covid rooftop dining locations? Well it’s a fair question, no? After all, the city is about 3 years into the Covid Rooftop Dining Emergency Program…. So, in a nut-shell: Councilman Decoy, for all intents & purposes, asks City Manager Lowenthal if all LA County Rooftop Fire safety checklist items now implemented? Suja [paraphrase]: “YES“ [pause]; everything is good inasmuch as all the restaurants have applied for permits or something like that… Suja’s voice was fading at best. Applied for ? Cmon give it a break! i believe as of April 25th, two years too late; the city has still produced no evidence whatsoever that rooftop dining fire safety stairwell capacity analysis was ever completed and these new rooftop dining venues now comport with all LA County Fire Safety standards. Maybe our esteemed City Council can ask our Madame City Manager for a straight answer. To my knowledge the city has provided no data on whether adequate smoke detectors, fire- extinguishers or fire alarms are in place at these new rooftop venues, at least not via my Public Records requests. How about emergency stairwell lighting and so on.. is it all done? The City has provided no data on whether 2 Rooftop exits (alternate rooftop egress) is required and if so are these exits implemented? If not when? 20 Is nearly 3 years too long to wait for full compliance? If public safety and not restaurant profits were the real priority wouldn’t these fire safety tasks all be done after 3 years? And what of Councilman Detoy, who probably would be the last councilman to abandon you in a fox hole, well intentionally or not here we are 3 years later. Public Safety or Restaurant Profits? Anthony Higgins 21 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 23-0298 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 23, 2023 UPDATES FROM CITY COUNCIL AD HOC SUBCOMMITTEES AND STANDING COMMITTEE DELEGATES/ALTERNATES City of Hermosa Beach Printed on 5/18/2023Page 1 of 1 powered by Legistar™22 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 23-0315 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 23, 2023 WAIVE READING IN FULL OF ALL ORDINANCES ON THE AGENDA (City Clerk Myra Maravilla) Recommended Action: Staff recommends City Council waive reading in full of all ordinances on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived. City of Hermosa Beach Printed on 5/18/2023Page 1 of 1 powered by Legistar™23 City Hall 1315 Valley Drive Hermosa Beach, CA 90254 City of Hermosa Beach Meeting Minutes - Draft City Council Mayor Ray Jackson Mayor Pro Tem Justin Massey Councilmembers Dean Francois Rob Saemann Mike Detoy 5:00 PMTuesday, May 9, 2023 Closed Session - 5:00 PM Open Session - 6:00 PM 5:00 PM - CLOSED SESSION CALL TO ORDER Mayor Jackson called the Closed Session to order at 5:00 p.m. ROLL CALL City Clerk Maravilla announced a quorum. Mayor Jackson, Mayor Pro Tempore Massey, Councilmember Francois, Councilmember Saemann, and Councilmember Detoy Present:5 - Absent:0 PUBLIC COMMENT ON THE CLOSED SESSION AGENDA Virtual Public Comment: Matt McCool RECESS TO CLOSED SESSION The City Council recessed to Closed Session at 5:03 p.m. 23-0273a)MINUTES: Approval of minutes of Closed Session held on April 25, 2023. 23-0280b)CONFERENCE WITH LABOR NEGOTIATOR: Personnel Rules Government Code Section 54957.6 City Negotiator: City Manager Page 1City of Hermosa Beach Printed on 5/18/2023 24 May 9, 2023City Council Meeting Minutes - Draft Employee Organizations: Hermosa Beach Police Officers’ Association Police Management Bargaining Group Teamsters Union, Local 911 Professional and Administrative Employee Group Management Employee Group Unrepresented Employee Group 23-0275c)CONFERENCE WITH LEGAL COUNSEL: Litigation Update Pending Litigation - Government Code Section 54956.9(d)(1) The City finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. Name of Case: MUZATKO, RACHEL, Case Number: 20TRCV00048 6:00 PM - OPEN SESSION CALL TO ORDER Mayor Jackson called the Open Session to order at 6:03 p.m. Mayor Jackson requested a moment of silence for all those affected by the multiple tragic acts of violence that occurred over this past weekend. II. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Elise Meyers. III. ROLL CALL City Clerk Maravilla announced a quorum. Mayor Jackson, Mayor Pro Tempore Massey, Councilmember Francois, Councilmember Saemann, and Councilmember Detoy Present:5 - Absent:0 IV. CLOSED SESSION REPORT City Attorney Patrick Donegan provided a Closed Session Report. No reportable action was taken. V. ANNOUNCEMENTS - UPCOMING CITY EVENTS Mayor Jackson thanked volunteers who attended the April 30 Conversations and Cleanup event and thanked West Basin Municipal Water District for donating the supplies. The Mayor also announced that on May 13 at Clark Field, the Little League will host a small concert at the park beginning at 4:00 p.m. VI. APPROVAL OF AGENDA Page 2City of Hermosa Beach Printed on 5/18/2023 25 May 9, 2023City Council Meeting Minutes - Draft Mayor Jackson requested to pull item "i" from the Consent Calendar for separate discussion. A motion was made by Mayor Pro Tempore Massey, seconded by Councilmember Saemann to pull Consent Calendar item "i" for separate discussion and approve the remaining order of the agenda. The motion carried by the following vote: Aye:Mayor Jackson, Massey, Francois, Saemann, and Detoy5 - Absent:0 VII. PROCLAMATIONS / PRESENTATIONS 23-0261a)RECOGNIZING AMERICAN YOUTH SOCCER ORGANIZATION WESTERN STATE CHAMPIONS Mayor Jackson invited Regional Commissioner for AYSO Region XVIII Krista Skinner to provide comments. Mayor Jackson provided remarks and recognized various AYSO teams for winning the Western State Championship. 23-0263b)RECOGNIZING CHRISTY TEAGUE FOR HER SERVICE TO THE CITY OF HERMOSA BEACH Mayor Jackson provided Christy Teague with a proclamation for her years of service. Former Community Development Director Ken Robertson spoke. Hermosa Beach Chamber of Commerce President Jessica Accamando spoke. Community Development Director Carrie Tai spoke. Mayor Jackson presented a Certificate of Commendation to Christy Teague. 23-0262c)RECOGNIZING MAY 2023 AS MENTAL HEALTH AWARENESS MONTH Mayor Jackson invited Beach Cities Health District representatives and Youth Advisors to speak about Mental Health Awareness Month. Members of the Youth Advisory Council provided remarks. Page 3City of Hermosa Beach Printed on 5/18/2023 26 May 9, 2023City Council Meeting Minutes - Draft 23-0265d)RECOGNIZING MAY 2023 AS JEWISH AMERICAN HERITAGE MONTH AND ASIAN AMERICAN AND PACIFIC ISLANDER HERITAGE MONTH Mayor Jackson read a proclamation into the record recognizing May 2023 as Jewish American Heritage Month and Asian American and Pacific Islander Heritage Month. VIII. CITY MANAGER REPORT City Manager Suja Lowenthal provided a City Manager Report. a)23-0267 POLICE CHIEF UPDATE Police Chief LeBaron provided a Police Chief Update. Mayor Jackson provided comments. Police Chief LeBaron responded to Mayor Jackson's comments. IX. PUBLIC PARTICIPATION: ORAL AND WRITTEN COMMUNICATIONS FROM THE PUBLIC a)23-0281 WRITTEN COMMUNICATION In Person Public Comment: Greg McNally Jake Courtney Ricardo Reznichek Deloris Gantner Jessica Accamando Jose Bacallao Morgan Sliff Christian Stutzman Ron Garcia Anna Burns Liz Ramirez Dave Shaefer Frank Paine Mike Winn Chad Kroeger JT Parr Lynne Pope Ty Page 4City of Hermosa Beach Printed on 5/18/2023 27 May 9, 2023City Council Meeting Minutes - Draft Chandler Bondin Sarah Jane Johnny Lanes Abby Gasky Kelly Douglas Ryan Virtual Public Comment: Matt McCool A motion was made by Councilmember Detoy, seconded by Councilmember Saemann to receive and file the written communication. The motion carried by the following vote: Aye:Mayor Jackson, Massey, Francois, Saemann, and Detoy5 - Absent:0 X. CITY COUNCILMEMBER COMMENTS 23-0268a)UPDATES FROM CITY COUNCIL AD HOC SUBCOMMITTEES AND STANDING COMMITTEE DELEGATES/ALTERNATES Councilmember Saemann provided comments. Councilmember Detoy asked questions about a Capital Improvement Project. City Manager Lowenthal responded to Councilmember Detoy's comments. Councilmember Francois provided comments and questions regarding public comment. City Attorney Donegan resonded to Councilmember Francois' comments. Mayor Jackson asked about the truck route comment. City Manager Lowenthal responded to Mayor Jackson's comments. XI. CONSENT CALENDAR Approval of the Consent Calendar A motion was made by Mayor Pro Tempore Massey, seconded by Councilmember Detoy to approve the remainder of the Consent Calendar with item "i" pulled for separate discussion. The motion carried by the following vote: Aye:Mayor Jackson, Massey, Francois, Saemann, and Detoy5 - Page 5City of Hermosa Beach Printed on 5/18/2023 28 May 9, 2023City Council Meeting Minutes - Draft Absent:0 23-0026a)WAIVE READING IN FULL OF ALL ORDINANCES ON THE AGENDA (City Clerk Myra Maravilla) A motion was made to approve recommendation on the Consent Calendar. b)REPORT 23-0269 CITY COUNCIL MEETING MINUTES (City Clerk Myra Maravilla) A motion was made to approve recommendation on the Consent Calendar. c)REPORT 23-0259 CHECK REGISTERS (Finance Director Viki Copeland) A motion was made to approve recommendation on the Consent Calendar. d)REPORT 23-0277 ACTION MINUTES OF THE PARKS, RECREATION AND COMMUNITY RESOURCES ADVISORY COMMISSION MEETING OF APRIL 17, 2023 (Community Resources Manager Lisa Nichols) A motion was made to approve recommendation on the Consent Calendar. e)REPORT 23-0271 ACTION MINUTES OF THE CIVIL SERVICE BOARD MEETING OF FEBRUARY 15, 2023 (Human Resources Manager Vanessa Godinez) A motion was made to approve recommendation on the Consent Calendar. f)REPORT 23-0254 LOS ANGELES COUNTY FIRE AND AMBULANCE MONTHLY REPORT FOR MARCH 2023 (Emergency Management Coordinator Israel Estrada) A motion was made to approve recommendation on the Consent Calendar. g)REPORT 23-0226 APPROVAL OF A RESOLUTION AUTHORIZING THE PREPARATION OF A REPORT FOR THE ANNUAL LEVY OF ASSESSMENTS WITHIN THE HERMOSA BEACH LANDSCAPING AND STREET LIGHTING DISTRICT DURING FY 2023-2024 (Public Works Director Joe SanClemente) A motion was made to approve recommendation on the Consent Calendar. h)REPORT 23-0258 ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA Page 6City of Hermosa Beach Printed on 5/18/2023 29 May 9, 2023City Council Meeting Minutes - Draft BEACH, CALIFORNIA, APPROVING AN AMENDMENT TO THE JOINT POWERS AGREEMENT WITH THE LOS ANGELES REGIONAL AGENCY (Environmental Programs Manager Doug Krauss) A motion was made to approve recommendation on the Consent Calendar. j)REPORT 23-0274 RECEIVE AND FILE LETTERS SUPPORTING COMMUNITY FUNDING REQUESTS FOR A REAL TIME CRIME CENTER, CITY YARD PROJECT, AND COMMUNITY THEATRE RENOVATIONS (Deputy City Manager Angela Crespi) A motion was made to approve recommendation on the Consent Calendar. XII. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION i)REPORT 23-0260 ADOPTION OF ORDINANCE NO. 23-XXXX OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA INCREASING PARKING METER RATES AND FINDING THE SAME EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (Finance Director Viki Copeland) City Manager Lowenthal provided a staff report. Councilmember Saemann provided various questions. City Attorney Donegan responded to Councilmember Saemann's concerns. Councilmember Francois provided various comments. Finance Director Viki Copeland responded to Councilmember Francois' comments. City Manager Lowenthal provided comments. There was no Public Comment in person. Virtual Public Comment: Matt McCool Ann Gotthoffer Edward de Beer Craig Cadwallader Tony Higgins Page 7City of Hermosa Beach Printed on 5/18/2023 30 May 9, 2023City Council Meeting Minutes - Draft Mayor Pro Tem Massey provided various comments. The City Council continued to deliberate on this item. A motion was made by Councilmember Detoy, seconded by Councilmember Francois to waive first reading and introduce "An Ordinance of the City Council of the City of Hermosa Beach, California Increasing Parking Meter Rates and Finding the Same Exempt from the California Environmental Quality Act” with hours of operation for parking meters set between the hours of 10:00 a.m. to 2:00 a.m. daily. Motion was carried by the following vote: Aye:Francois, Saemann, and Detoy3 - No:Mayor Jackson, and Massey2 - Absent:0 XIII. PUBLIC HEARINGS - TO COMMENCE AT 6:30 P.M. There were no Public Hearing items. XIV. MUNICIPAL MATTERS a)REPORT 23-0257 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, NAMING THE BIKE CORRAL LOCATED ON HERMOSA AVENUE AND 10TH STREET IN HONOR OF JULIAN KATZ (Deputy City Manager Angela Crespi) Deputy City Manager Angela Crespi presented a staff report. Mayor Jackson provided comments. City Manager Lowenthal provided additional comments. Councilmember Francois provided comments. Virtual Public Comment: Craig Cadwallader Matt McCool Mayor Pro Tem Massey provided comments. Mayor Pro Tem Massey spoke. A motion was made by Mayor Pro Tempore Massey, seconded by Councilmember Saemann to receive and file the Julian Katz Naming Subcommittee Report; and adopt a resolution of the City of Hermosa Beach, Page 8City of Hermosa Beach Printed on 5/18/2023 31 May 9, 2023City Council Meeting Minutes - Draft California, naming the bike corral located on Hermosa Avenue and 10th Street in honor of Julian Katz; and approve the installation of signage acknowledging the naming as required by the Municipal Naming, Monument and Sponsorship Policy. The motion carried by the following vote: Aye:Mayor Jackson, Massey, Francois, Saemann, and Detoy5 - Absent:0 b)REPORT 23-0255 PURCHASE OF VEHICLES FOR POLICE AND PUBLIC WORKS DEPARTMENTS (Public Works Director Joe SanClemente) Public Works Director Joe SanClemente provided a staff report. Mayor Pro Tem Massey provided comments. Councilmember Saemann provided comments. Virtual Public Comment: Matt McCool Councilmember Francois provided comments. Councilmember Detoy provided comments. Mayor Jackson provided comments. City Council continued to deliberate on this item. A motion was made by Mayor Pro Tempore Massey, seconded by Councilmember Francois to deny staff recommendation for a sole-source purchase of three Ford F-150 Lightning Electric Trucks in a combined amount of $312,313.59 from dealerships as vehicles become available; and deny the Director of Public Works to establish a 10 percent contingency in the amount of $31,231 to accommodate a potential cost increase; and deny the appropriation of $59,242 from the Equipment Replacement Fund fund balance to the Public Works Administration and Engineering Division in the Equipment Replacement Fund; and deny the appropriation of $107,764 from the Equipment Replacement Fund fund balance to the Police Department, Community Services Division in the Equipment Replacement Fund. The motion carried by the following vote: Aye:Mayor Jackson, Massey, Francois, Saemann, and Detoy5 - Absent:0 c)REPORT 23-0229 INFORMATION ON CITY REGULATION OF WIRELESS COMMUNICATION FACILITIES (Community Development Director Carrie Tai) Community Development Director Carrie Tai provided a staff report. Page 9City of Hermosa Beach Printed on 5/18/2023 32 May 9, 2023City Council Meeting Minutes - Draft Councilmember Detoy asked various questions. Councilmember Saeman asked various questions. Councilmember Francois asked various questions. Mayor Jackson asked various questions. Community Development Director Tai responded to comments. City Attorney Donegan responded to comments. In Person Public Comment: Mike Winn Ania V. Prus Lynne Pope Virtual Public Comment: Tony Higgins A motion was made by Mayor Pro Tempore Massey, seconded by Councilmember Saemann to receive and file information on the City's regulation of wireless communication facilities. Councilmember Francois offered a friendly amendment to give direction to staff to come back during the Zoning Code Update with an improved or increased requirements regarding notification and other issues discussed at the meeting. Motion was carried by the following vote: Aye:Mayor Jackson, Massey, Francois, Saemann, and Detoy5 - Absent:0 d)REPORT 23-0276 CONSIDERATION OF A CITY COUNCIL SUBCOMMITTEE TO EXPLORE JOINT-USE PARK AMENITIES WITH THE CITY OF REDONDO BEACH (City Manager Suja Lowenthal) Deputy City Manager Angela Crespi provided a staff report. There was no public comment for this item. Councilmember Detoy provided comments. Councilmember Saemann provided comments. Councilmember Francois provided comments. Mayor Pro Tem Massey provided comments. Page 10City of Hermosa Beach Printed on 5/18/2023 33 May 9, 2023City Council Meeting Minutes - Draft Mayor Jackson provided comments. City Manager Lowenthal provided additional information. A motion was made by Mayor Pro Tempore Massey, seconded by Councilmember Detoy Receive to file a report on the City of Redondo Beach's City Council actions related to the creation of a subcommittee to explore possible park improvements and the creation of a related subcommittee; and form a subcommittee of Councilmember Saemann and Councilmember Detoy to join with the Redondo Beach City Council subcommittee to explore possible joint-use park amenities. The motion carried by the following vote: Aye:Mayor Jackson, Massey, Francois, Saemann, and Detoy5 - Absent:0 XV. FUTURE AGENDA ITEMS a)23-0278 TENTATIVE FUTURE AGENDA ITEMS Councilmember Saemann requested an information item on Home Occupations. Mayor Jackson supported this item. The information item will return to a future meeting in August. XVI. ADJOURNMENT Mayor Jackson adjourned the Open Session meeting at 11:37 p.m. in memory of Lauren Phillips. Councilmember Francois provided a eulogy for Lauren Phillips. Page 11City of Hermosa Beach Printed on 5/18/2023 34 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 23-0300 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 23, 2023 CITY COUNCIL MEETING MINUTES (City Clerk Myra Maravilla) Recommended Action: Staff recommends City Council approve the minutes for the Tuesday, May 9, 2023 regular meeting. Attachment: 1.May 9, 2023-Regular Meeting Minutes Respectfully Submitted by: Myra Maravilla, City Clerk Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 5/18/2023Page 1 of 1 powered by Legistar™35 City Hall 1315 Valley Drive Hermosa Beach, CA 90254 City of Hermosa Beach Meeting Minutes - Draft City Council Mayor Ray Jackson Mayor Pro Tem Justin Massey Councilmembers Dean Francois Rob Saemann Mike Detoy 5:00 PMTuesday, May 9, 2023 Closed Session - 5:00 PM Open Session - 6:00 PM 5:00 PM - CLOSED SESSION CALL TO ORDER Mayor Jackson called the Closed Session to order at 5:00 p.m. ROLL CALL City Clerk Maravilla announced a quorum. Mayor Jackson, Mayor Pro Tempore Massey, Councilmember Francois, Councilmember Saemann, and Councilmember Detoy Present:5 - Absent:0 PUBLIC COMMENT ON THE CLOSED SESSION AGENDA Virtual Public Comment: Matt McCool RECESS TO CLOSED SESSION The City Council recessed to Closed Session at 5:03 p.m. 23-0273a)MINUTES: Approval of minutes of Closed Session held on April 25, 2023. 23-0280b)CONFERENCE WITH LABOR NEGOTIATOR: Personnel Rules Government Code Section 54957.6 City Negotiator: City Manager Page 1City of Hermosa Beach Printed on 5/18/2023 36 May 9, 2023City Council Meeting Minutes - Draft Employee Organizations: Hermosa Beach Police Officers’ Association Police Management Bargaining Group Teamsters Union, Local 911 Professional and Administrative Employee Group Management Employee Group Unrepresented Employee Group 23-0275c)CONFERENCE WITH LEGAL COUNSEL: Litigation Update Pending Litigation - Government Code Section 54956.9(d)(1) The City finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. Name of Case: MUZATKO, RACHEL, Case Number: 20TRCV00048 6:00 PM - OPEN SESSION CALL TO ORDER Mayor Jackson called the Open Session to order at 6:03 p.m. Mayor Jackson requested a moment of silence for all those affected by the multiple tragic acts of violence that occurred over this past weekend. II. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Elise Meyers. III. ROLL CALL City Clerk Maravilla announced a quorum. Mayor Jackson, Mayor Pro Tempore Massey, Councilmember Francois, Councilmember Saemann, and Councilmember Detoy Present:5 - Absent:0 IV. CLOSED SESSION REPORT City Attorney Patrick Donegan provided a Closed Session Report. No reportable action was taken. V. ANNOUNCEMENTS - UPCOMING CITY EVENTS Mayor Jackson thanked volunteers who attended the April 30 Conversations and Cleanup event and thanked West Basin Municipal Water District for donating the supplies. The Mayor also announced that on May 13 at Clark Field, the Little League will host a small concert at the park beginning at 4:00 p.m. VI. APPROVAL OF AGENDA Page 2City of Hermosa Beach Printed on 5/18/2023 37 May 9, 2023City Council Meeting Minutes - Draft Mayor Jackson requested to pull item "i" from the Consent Calendar for separate discussion. A motion was made by Mayor Pro Tempore Massey, seconded by Councilmember Saemann to pull Consent Calendar item "i" for separate discussion and approve the remaining order of the agenda. The motion carried by the following vote: Aye:Mayor Jackson, Massey, Francois, Saemann, and Detoy5 - Absent:0 VII. PROCLAMATIONS / PRESENTATIONS 23-0261a)RECOGNIZING AMERICAN YOUTH SOCCER ORGANIZATION WESTERN STATE CHAMPIONS Mayor Jackson invited Regional Commissioner for AYSO Region XVIII Krista Skinner to provide comments. Mayor Jackson provided remarks and recognized various AYSO teams for winning the Western State Championship. 23-0263b)RECOGNIZING CHRISTY TEAGUE FOR HER SERVICE TO THE CITY OF HERMOSA BEACH Mayor Jackson provided Christy Teague with a proclamation for her years of service. Former Community Development Director Ken Robertson spoke. Hermosa Beach Chamber of Commerce President Jessica Accamando spoke. Community Development Director Carrie Tai spoke. Mayor Jackson presented a Certificate of Commendation to Christy Teague. 23-0262c)RECOGNIZING MAY 2023 AS MENTAL HEALTH AWARENESS MONTH Mayor Jackson invited Beach Cities Health District representatives and Youth Advisors to speak about Mental Health Awareness Month. Members of the Youth Advisory Council provided remarks. Page 3City of Hermosa Beach Printed on 5/18/2023 38 May 9, 2023City Council Meeting Minutes - Draft 23-0265d)RECOGNIZING MAY 2023 AS JEWISH AMERICAN HERITAGE MONTH AND ASIAN AMERICAN AND PACIFIC ISLANDER HERITAGE MONTH Mayor Jackson read a proclamation into the record recognizing May 2023 as Jewish American Heritage Month and Asian American and Pacific Islander Heritage Month. VIII. CITY MANAGER REPORT City Manager Suja Lowenthal provided a City Manager Report. a)23-0267 POLICE CHIEF UPDATE Police Chief LeBaron provided a Police Chief Update. Mayor Jackson provided comments. Police Chief LeBaron responded to Mayor Jackson's comments. IX. PUBLIC PARTICIPATION: ORAL AND WRITTEN COMMUNICATIONS FROM THE PUBLIC a)23-0281 WRITTEN COMMUNICATION In Person Public Comment: Greg McNally Jake Courtney Ricardo Reznichek Deloris Gantner Jessica Accamando Jose Bacallao Morgan Sliff Christian Stutzman Ron Garcia Anna Burns Liz Ramirez Dave Shaefer Frank Paine Mike Winn Chad Kroeger JT Parr Lynne Pope Ty Page 4City of Hermosa Beach Printed on 5/18/2023 39 May 9, 2023City Council Meeting Minutes - Draft Chandler Bondin Sarah Jane Johnny Lanes Abby Gasky Kelly Douglas Ryan Virtual Public Comment: Matt McCool A motion was made by Councilmember Detoy, seconded by Councilmember Saemann to receive and file the written communication. The motion carried by the following vote: Aye:Mayor Jackson, Massey, Francois, Saemann, and Detoy5 - Absent:0 X. CITY COUNCILMEMBER COMMENTS 23-0268a)UPDATES FROM CITY COUNCIL AD HOC SUBCOMMITTEES AND STANDING COMMITTEE DELEGATES/ALTERNATES Councilmember Saemann provided comments. Councilmember Detoy asked questions about a Capital Improvement Project. City Manager Lowenthal responded to Councilmember Detoy's comments. Councilmember Francois provided comments and questions regarding public comment. City Attorney Donegan resonded to Councilmember Francois' comments. Mayor Jackson asked about the truck route comment. City Manager Lowenthal responded to Mayor Jackson's comments. XI. CONSENT CALENDAR Approval of the Consent Calendar A motion was made by Mayor Pro Tempore Massey, seconded by Councilmember Detoy to approve the remainder of the Consent Calendar with item "i" pulled for separate discussion. The motion carried by the following vote: Aye:Mayor Jackson, Massey, Francois, Saemann, and Detoy5 - Page 5City of Hermosa Beach Printed on 5/18/2023 40 May 9, 2023City Council Meeting Minutes - Draft Absent:0 23-0026a)WAIVE READING IN FULL OF ALL ORDINANCES ON THE AGENDA (City Clerk Myra Maravilla) A motion was made to approve recommendation on the Consent Calendar. b)REPORT 23-0269 CITY COUNCIL MEETING MINUTES (City Clerk Myra Maravilla) A motion was made to approve recommendation on the Consent Calendar. c)REPORT 23-0259 CHECK REGISTERS (Finance Director Viki Copeland) A motion was made to approve recommendation on the Consent Calendar. d)REPORT 23-0277 ACTION MINUTES OF THE PARKS, RECREATION AND COMMUNITY RESOURCES ADVISORY COMMISSION MEETING OF APRIL 17, 2023 (Community Resources Manager Lisa Nichols) A motion was made to approve recommendation on the Consent Calendar. e)REPORT 23-0271 ACTION MINUTES OF THE CIVIL SERVICE BOARD MEETING OF FEBRUARY 15, 2023 (Human Resources Manager Vanessa Godinez) A motion was made to approve recommendation on the Consent Calendar. f)REPORT 23-0254 LOS ANGELES COUNTY FIRE AND AMBULANCE MONTHLY REPORT FOR MARCH 2023 (Emergency Management Coordinator Israel Estrada) A motion was made to approve recommendation on the Consent Calendar. g)REPORT 23-0226 APPROVAL OF A RESOLUTION AUTHORIZING THE PREPARATION OF A REPORT FOR THE ANNUAL LEVY OF ASSESSMENTS WITHIN THE HERMOSA BEACH LANDSCAPING AND STREET LIGHTING DISTRICT DURING FY 2023-2024 (Public Works Director Joe SanClemente) A motion was made to approve recommendation on the Consent Calendar. h)REPORT 23-0258 ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA Page 6City of Hermosa Beach Printed on 5/18/2023 41 May 9, 2023City Council Meeting Minutes - Draft BEACH, CALIFORNIA, APPROVING AN AMENDMENT TO THE JOINT POWERS AGREEMENT WITH THE LOS ANGELES REGIONAL AGENCY (Environmental Programs Manager Doug Krauss) A motion was made to approve recommendation on the Consent Calendar. j)REPORT 23-0274 RECEIVE AND FILE LETTERS SUPPORTING COMMUNITY FUNDING REQUESTS FOR A REAL TIME CRIME CENTER, CITY YARD PROJECT, AND COMMUNITY THEATRE RENOVATIONS (Deputy City Manager Angela Crespi) A motion was made to approve recommendation on the Consent Calendar. XII. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION i)REPORT 23-0260 ADOPTION OF ORDINANCE NO. 23-XXXX OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA INCREASING PARKING METER RATES AND FINDING THE SAME EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (Finance Director Viki Copeland) City Manager Lowenthal provided a staff report. Councilmember Saemann provided various questions. City Attorney Donegan responded to Councilmember Saemann's concerns. Councilmember Francois provided various comments. Finance Director Viki Copeland responded to Councilmember Francois' comments. City Manager Lowenthal provided comments. There was no Public Comment in person. Virtual Public Comment: Matt McCool Ann Gotthoffer Edward de Beer Craig Cadwallader Tony Higgins Page 7City of Hermosa Beach Printed on 5/18/2023 42 May 9, 2023City Council Meeting Minutes - Draft Mayor Pro Tem Massey provided various comments. The City Council continued to deliberate on this item. A motion was made by Councilmember Detoy, seconded by Councilmember Francois to waive first reading and introduce "An Ordinance of the City Council of the City of Hermosa Beach, California Increasing Parking Meter Rates and Finding the Same Exempt from the California Environmental Quality Act” with hours of operation for parking meters set between the hours of 10:00 a.m. to 2:00 a.m. daily. Motion was carried by the following vote: Aye:Francois, Saemann, and Detoy3 - No:Mayor Jackson, and Massey2 - Absent:0 XIII. PUBLIC HEARINGS - TO COMMENCE AT 6:30 P.M. There were no Public Hearing items. XIV. MUNICIPAL MATTERS a)REPORT 23-0257 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, NAMING THE BIKE CORRAL LOCATED ON HERMOSA AVENUE AND 10TH STREET IN HONOR OF JULIAN KATZ (Deputy City Manager Angela Crespi) Deputy City Manager Angela Crespi presented a staff report. Mayor Jackson provided comments. City Manager Lowenthal provided additional comments. Councilmember Francois provided comments. Virtual Public Comment: Craig Cadwallader Matt McCool Mayor Pro Tem Massey provided comments. Mayor Pro Tem Massey spoke. A motion was made by Mayor Pro Tempore Massey, seconded by Councilmember Saemann to receive and file the Julian Katz Naming Subcommittee Report; and adopt a resolution of the City of Hermosa Beach, Page 8City of Hermosa Beach Printed on 5/18/2023 43 May 9, 2023City Council Meeting Minutes - Draft California, naming the bike corral located on Hermosa Avenue and 10th Street in honor of Julian Katz; and approve the installation of signage acknowledging the naming as required by the Municipal Naming, Monument and Sponsorship Policy. The motion carried by the following vote: Aye:Mayor Jackson, Massey, Francois, Saemann, and Detoy5 - Absent:0 b)REPORT 23-0255 PURCHASE OF VEHICLES FOR POLICE AND PUBLIC WORKS DEPARTMENTS (Public Works Director Joe SanClemente) Public Works Director Joe SanClemente provided a staff report. Mayor Pro Tem Massey provided comments. Councilmember Saemann provided comments. Virtual Public Comment: Matt McCool Councilmember Francois provided comments. Councilmember Detoy provided comments. Mayor Jackson provided comments. City Council continued to deliberate on this item. A motion was made by Mayor Pro Tempore Massey, seconded by Councilmember Francois to deny staff recommendation for a sole-source purchase of three Ford F-150 Lightning Electric Trucks in a combined amount of $312,313.59 from dealerships as vehicles become available; and deny the Director of Public Works to establish a 10 percent contingency in the amount of $31,231 to accommodate a potential cost increase; and deny the appropriation of $59,242 from the Equipment Replacement Fund fund balance to the Public Works Administration and Engineering Division in the Equipment Replacement Fund; and deny the appropriation of $107,764 from the Equipment Replacement Fund fund balance to the Police Department, Community Services Division in the Equipment Replacement Fund. The motion carried by the following vote: Aye:Mayor Jackson, Massey, Francois, Saemann, and Detoy5 - Absent:0 c)REPORT 23-0229 INFORMATION ON CITY REGULATION OF WIRELESS COMMUNICATION FACILITIES (Community Development Director Carrie Tai) Community Development Director Carrie Tai provided a staff report. Page 9City of Hermosa Beach Printed on 5/18/2023 44 May 9, 2023City Council Meeting Minutes - Draft Councilmember Detoy asked various questions. Councilmember Saeman asked various questions. Councilmember Francois asked various questions. Mayor Jackson asked various questions. Community Development Director Tai responded to comments. City Attorney Donegan responded to comments. In Person Public Comment: Mike Winn Ania V. Prus Lynne Pope Virtual Public Comment: Tony Higgins A motion was made by Mayor Pro Tempore Massey, seconded by Councilmember Saemann to receive and file information on the City's regulation of wireless communication facilities. Councilmember Francois offered a friendly amendment to give direction to staff to come back during the Zoning Code Update with an improved or increased requirements regarding notification and other issues discussed at the meeting. Motion was carried by the following vote: Aye:Mayor Jackson, Massey, Francois, Saemann, and Detoy5 - Absent:0 d)REPORT 23-0276 CONSIDERATION OF A CITY COUNCIL SUBCOMMITTEE TO EXPLORE JOINT-USE PARK AMENITIES WITH THE CITY OF REDONDO BEACH (City Manager Suja Lowenthal) Deputy City Manager Angela Crespi provided a staff report. There was no public comment for this item. Councilmember Detoy provided comments. Councilmember Saemann provided comments. Councilmember Francois provided comments. Mayor Pro Tem Massey provided comments. Page 10City of Hermosa Beach Printed on 5/18/2023 45 May 9, 2023City Council Meeting Minutes - Draft Mayor Jackson provided comments. City Manager Lowenthal provided additional information. A motion was made by Mayor Pro Tempore Massey, seconded by Councilmember Detoy Receive to file a report on the City of Redondo Beach's City Council actions related to the creation of a subcommittee to explore possible park improvements and the creation of a related subcommittee; and form a subcommittee of Councilmember Saemann and Councilmember Detoy to join with the Redondo Beach City Council subcommittee to explore possible joint-use park amenities. The motion carried by the following vote: Aye:Mayor Jackson, Massey, Francois, Saemann, and Detoy5 - Absent:0 XV. FUTURE AGENDA ITEMS a)23-0278 TENTATIVE FUTURE AGENDA ITEMS Councilmember Saemann requested an information item on Home Occupations. Mayor Jackson supported this item. The information item will return to a future meeting in August. XVI. ADJOURNMENT Mayor Jackson adjourned the Open Session meeting at 11:37 p.m. in memory of Lauren Phillips. Councilmember Francois provided a eulogy for Lauren Phillips. Page 11City of Hermosa Beach Printed on 5/18/2023 46 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 23-0304 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 23, 2023 CHECK REGISTERS (Finance Director Viki Copeland) Recommended Action: Staff recommends City Council ratify the following check registers. Attachments: 1.Check Register 5/3/2023 2.Check Register 5/11/2023 Respectfully Submitted by: Viki Copeland, Finance Director Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 5/18/2023Page 1 of 1 powered by Legistar™47 05/03/2023 Check Register CITY OF HERMOSA BEACH 1 5:34:38PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 102478 5/3/2023 ACCESS, INC.1066 ADA CONSULTING SVS 3.13.23-4.10.2321696 001-4202-4201 10,845.00 Total : 10,845.0021696 102479 5/3/2023 AQUA FLO SI2089893 MAT REQ#938434 IRRIGATION SUPPLIES09366 001-3301-4201 297.33 MAT REQ 938435 IRRIGATION SUPPLIESSI2094831 001-3301-4201 446.21 Total : 743.5409366 102480 5/3/2023 BARROWS, PATRICK PO39458 INSTRUCTOR PYMT CLASSES THRU 4.14.2317271 001-4601-4221 885.50 Total : 885.5017271 102481 5/3/2023 BEECASSO LIVE BEE REMOVAL INC 3356 BEE REMOVAL @ PIER PLAZA20705 001-3301-4201 350.00 Total : 350.0020705 102482 5/3/2023 BLUE DIAMOND MATERIALS 3116719 MR#909453/909454/ASPHALT06409 001-3104-4309 285.94 MAT REQ 632953/ASPHALT/EMULSION BUCKETS3123697 001-3104-4201 189.26 Total : 475.2006409 102483 5/3/2023 CAPITAL WHOLESALE LIGHTING 467445 MAT REQ 632622 ELECTRICAL MAINT SUPPLIES21720 001-3304-4309 885.75 MAT REQ 632623 ELECTRICAL MAINT SUPPLIES467446 001-3304-4309 926.10 MAT REQ 632625 ELECTRICAL MAINT SUPPLIES467524 105-2601-4309 987.84 Total : 2,799.6921720 102484 5/3/2023 CDWG JF90069 PRINTER TONER09632 001-2101-4305 567.54 001-2101-4305 53.92 Total : 621.4609632 102485 5/3/2023 CORDOBA, CHRISTIAN R.R#002-00050924 REFUND PERMIT APE22-00222915 001-3805 4,672.00 Attachment 148 05/03/2023 Check Register CITY OF HERMOSA BEACH 2 5:34:38PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 102485 5/3/2023 (Continued)CORDOBA, CHRISTIAN R.22915 001-6809 204.00 001-3868 881.00 001-1121-4323 168.00 715-6866 414.75 Total : 6,339.7522915 102486 5/3/2023 DADIGAN, KEATON PO39438 PER DIEM-COLLISION INVESTIGATION COURSE22325 001-2101-4317 75.00 Total : 75.0022325 102487 5/3/2023 DEPARTMENT OF TRANSPORTATION SL230703 SIGNAL & LIGHT MAINT/JAN-MAR2300267 105-2601-4251 5,910.63 Total : 5,910.6300267 102488 5/3/2023 DUNCAN SOLUTIONS, INC.1010240 CITATION PAYMENT SYSTEM FEES/FEB2320668 001-1204-4201 3,413.36 CITATION PAYMENT SYSTEM FEES/MAR231010536 001-1204-4201 3,700.60 Total : 7,113.9620668 102489 5/3/2023 EMPIRE PIPE CLEANING AND EQUIP 12433 EXTRA SEWER CLEANING/INSPECTION/APR2307853 160-3102-4201 5,700.00 Total : 5,700.0007853 102490 5/3/2023 ENCODEPLUS, LLC 2439 CODIFICATION SERVICES22221 001-1121-4201 18.00 Total : 18.0022221 102491 5/3/2023 FRONTIER 323-155-6779-0822065 FIBER OPTIC LINE/APR2319884 715-1206-4201 226.56 Total : 226.5619884 102492 5/3/2023 GALL, TINA KATCHEN 002-423 CDBG ADMIN&LABOR COMPLIANCE SVS/APR2322871 001-4202-4201 1,875.00 Total : 1,875.0022871 102493 5/3/2023 HAILE, PAMELA Parcel 4169 029 029 STREET LIGHT & SEWER TAX REBATE/FY2317925 001-6871 132.93 105-3105 24.61 49 05/03/2023 Check Register CITY OF HERMOSA BEACH 3 5:34:38PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 157.54 102493 5/3/2023 HAILE, PAMELA17925 102494 5/3/2023 HARTZOG & CRABILL, INC.23-0326 TRAFFIC ENGINEERING SERVICES/MAR2314204 001-3104-4201 7,842.05 Total : 7,842.0514204 102495 5/3/2023 HDL COREN & CONE SIN027359 PROPERTY TAX AUDIT SVS/APR-JUN2303131 001-1202-4201 1,375.00 Total : 1,375.0003131 102496 5/3/2023 HODGES, DEJUAN PO39475 MILEAGE REIMB/IRRIGATION REPAIR COURSE22912 001-4202-4317 302.60 Total : 302.6022912 102497 5/3/2023 INTERNATIONAL CODE COUNCIL PO39476 OEC MEMBERSHIP&TRAINING/VALLES&MURILLO12586 001-4201-4315 100.00 001-4201-4317 400.00 Total : 500.0012586 102498 5/3/2023 IPS GROUP INC INV84121 PARKING METER CC FEES/APR2319314 001-3304-4201 917.38 001-3305-4201 733.79 001-3302-4201 18,912.90 Total : 20,564.0719314 102499 5/3/2023 JOHN L HUNTER AND ASSOC INC HB1MS412302 MUNI STORMWATER PROGRAM ASSIST/FEB2305356 161-3109-4201 1,536.14 MUNI STORMWATER PROGRAM ASSIST/MAR23HB1MS4132303 161-3109-4201 1,207.00 Total : 2,743.1405356 102500 5/3/2023 KOA CORPORATION JC28155-1 CIP102 & CIP193 DESIGN SERVICES/MAR2322869 146-8102-4201 13,525.75 Total : 13,525.7522869 102501 5/3/2023 LA CO SHERIFFS DEPARTMENT 232676BL MAT REQ 838951/INMATE MEALS/MAR2300151 001-2101-4306 273.73 Total : 273.7300151 102502 5/3/2023 LAURA MECOY COMMUNICATIONS LLC 2246 PUBLIC INFORMATION OFFICER SVS/APR2320347 50 05/03/2023 Check Register CITY OF HERMOSA BEACH 4 5:34:38PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 102502 5/3/2023 (Continued)LAURA MECOY COMMUNICATIONS LLC20347 001-1201-4201 7,200.00 Total : 7,200.0020347 102503 5/3/2023 LEARNED LUMBER Acct 1126 MAINTENANCE SUPPLIES/APR2300167 001-3104-4201 946.35 001-3104-4309 869.69 Total : 1,816.0400167 102504 5/3/2023 LINKEDIN CORPORATION 10111880714 JOB DASHBOARD MANAGER SUBSCRIPTION21432 001-1203-4201 1,870.00 Total : 1,870.0021432 102505 5/3/2023 LONG, YVONNE C Parcel 4185 018 001 SEWER & STREET LIGHT TAX REBATE/FY2311601 001-6871 132.93 105-3105 24.61 Total : 157.5411601 102506 5/3/2023 LSA ASSOCIATES, INC.187906 OWL BOX PLACEMENT SVS/MAR2322801 001-4202-4201 87.50 Total : 87.5022801 102507 5/3/2023 MATHESON TRI-GAS, INC.0027632297 MAT REQ 632897/PROPANE TANK REFILLS22514 715-3104-4311 486.31 Total : 486.3122514 102508 5/3/2023 MBM GEAR 68259 JACKETS FOR PW EMPLOYEES (17)22400 001-4202-4201 804.64 001-4202-4201 80.46 Total : 885.1022400 102509 5/3/2023 MILLER PLANNING ASSOCIATES LLC 20007-0323-28 ZONING & SUBDIV ORDINANCE UPDATES/MAR2321660 001-4105-4201 3,873.75 Total : 3,873.7521660 102510 5/3/2023 MOST DEPENDABLE FOUNTAINS INV72714 DRINKING FOUNTAIN PART11454 001-6101-4309 488.00 001-6101-4309 44.84 Total : 532.8411454 51 05/03/2023 Check Register CITY OF HERMOSA BEACH 5 5:34:38PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 102511 5/3/2023 NATIONAL CONSTRUCTION RENTALS 6964600 BARRICADE RENTAL/MAY2316663 001-3104-4309 7.28 Total : 7.2816663 102512 5/3/2023 NETRIX LLC DI-004399 NEW SWITCHES FOR CITY IT SYSTEM11539 715-1206-5402 6,852.00 715-1206-5402 650.96 Total : 7,502.9611539 102513 5/3/2023 NV5, INC 325258 GREENWICH VILLAGE UUAD/MAR2321033 001-2133 825.00 Total : 825.0021033 102514 5/3/2023 ODP BUSINESS SOLUTIONS, LLC 304520773001 MAT REQ 632517/RETURNED ITEMS13114 001-4202-4305 -13.99 MEDICAL KITS FOR VEHICLES310861859001 715-3302-5402 613.32 715-3302-5402 58.27 MAT REQ 632517/OFFICE SUPPLIES310945771001 001-4202-4305 14.56 MAT REQ 632517/OFFICE SUPPLIES310945955001 001-4202-4305 42.04 OFFICE CHAIRS FOR BASE 331096542001 715-3302-5402 679.95 715-3302-5402 64.60 Total : 1,458.7513114 102515 5/3/2023 PSOMAS 193785 CIP421 ENGINEERING SVS/FEB-MAR2313608 160-8421-4201 7,407.50 SEWER DESIGN SERVICES/MAR23194671 160-8421-4201 8,987.50 SEWER PUMP STATION DESIGN/MAR23194943 160-8421-4201 17,717.50 Total : 34,112.5013608 102516 5/3/2023 RACE COMMUNICATIONS RC890571 DEDICATED INTERNET SERVICE/MAY2322179 715-1206-4201 1,020.00 Total : 1,020.0022179 102517 5/3/2023 REYES, FABIAN PO39442 PER DIEM-BASIC COLLISION COURSE22909 52 05/03/2023 Check Register CITY OF HERMOSA BEACH 6 5:34:38PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 102517 5/3/2023 (Continued)REYES, FABIAN22909 001-2101-4317 75.00 Total : 75.0022909 102518 5/3/2023 RJM DESIGN GROUP, INC.35561 PARKS MASTER PLAN MGMT SVS/FEB2322870 301-8538-4201 15,132.40 Total : 15,132.4022870 102519 5/3/2023 ROSEN, LORNA H Parcel 4183 006 018 SEWER & STREET LIGHT TAX REBATE/FY2321845 001-6871 132.93 105-3105 24.61 Total : 157.5421845 102520 5/3/2023 SALMELA, AMY Incident#56996 AMBULANCE TRANSPORT FEE REFUND22902 001-3840 1,834.00 Total : 1,834.0022902 102521 5/3/2023 SHATTUCK, NICK PO39433 TR948 CLOSEOUT-REIMB FOR HOTEL CHARGES19508 001-4601-4317 538.96 Total : 538.9619508 102522 5/3/2023 SIERRA ENGINEERING SERVICES 92614 AQMD ANNUAL AIR EMISSION REPORT17830 001-4202-4201 650.00 Total : 650.0017830 102523 5/3/2023 SMITH, STARLA 12174-Reimb CA ASSOC PROPERTY&EVIDENCE MEMBERSHIP13776 001-2101-4315 50.00 Total : 50.0013776 102524 5/3/2023 SOUTH BAY FIRE, INC.179453 MR# 632894 FIRE EXTINGUISHER SERVICED00113 715-2101-4311 77.00 Total : 77.0000113 102525 5/3/2023 SPARKLETTS 4472728 042023 MAT REQ 939186 DRINKING WATER DELIVERY00146 001-4601-4305 168.89 Total : 168.8900146 102526 5/3/2023 SPECTRUM BUSINESS 8448 30 030 0402150 1301 HERMOSA/540 PIER CONNECTION/MAY2320236 001-2101-4305 740.55 53 05/03/2023 Check Register CITY OF HERMOSA BEACH 7 5:34:38PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 740.55 102526 5/3/2023 SPECTRUM BUSINESS20236 102527 5/3/2023 SPECTRUM BUSINESS 8448 30 030 0088884 PW YARD CABLE/MAY2320236 001-4202-4201 161.66 Total : 161.6620236 102528 5/3/2023 SPECTRUM BUSINESS 8448 30 030 0046247 CITY HALL CABLE/MAY2320236 715-4204-4201 114.85 Total : 114.8520236 102529 5/3/2023 SWA GROUP INC 193934 GREENBELT ACCESSIBILITY DESIGN/JAN2322203 301-8502-4201 25,996.00 GREENBELT ACCESSIBILITY DESIGN/FEB23194247 301-8502-4201 2,198.00 GREENBELT ACCESSIBILITY DESIGN/MAR23194433 301-8502-4201 18,796.00 CLARK FIELD NET DESIGN & INSTALL/MAR23194435 001-6101-4201 4,875.00 Total : 51,865.0022203 102530 5/3/2023 TARANGO, CHERYL Parcel 4184 019 027 SEWER & STREET LIGHT TAX REBATE/FY2311818 001-6871 132.93 105-3105 24.61 Total : 157.5411818 102531 5/3/2023 THE BANK OF NEW YORK MELLON 252-2546044 INVESTMENT SAFEKEEPING SVS/JAN-MAR2313270 001-1141-4201 875.00 Total : 875.0013270 102532 5/3/2023 T-MOBILE Acct 954297746 PW YARD CELL PHONES/HOTSPOTS/APR2319082 001-4202-4304 561.24 Total : 561.2419082 102533 5/3/2023 TRANSTECH ENGINEERS, INC 20231977-20231982 WIRELESS PLAN CHECKS/FEB2315901 001-4202-4201 6,599.00 Total : 6,599.0015901 102534 5/3/2023 UNDERGROUND SERVICE ALERT 22-2303780 SAFE EXCAVATION FEE/APR2308207 160-3102-4201 36.61 UNDERGROUND SERVICE ALERTS/APR23420230326 54 05/03/2023 Check Register CITY OF HERMOSA BEACH 8 5:34:38PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 102534 5/3/2023 (Continued)UNDERGROUND SERVICE ALERT08207 160-3102-4201 134.25 Total : 170.8608207 102535 5/3/2023 VALCOURT, ANDREA Parcel 4186 013 055 STREET LIGHT & SEWER TAX REBATE/FY2318513 001-6871 132.93 105-3105 24.61 Total : 157.5418513 102536 5/3/2023 VERIZON BUSINESS SERVICES 72550296 VOIP PHONES/YARD/MAR2318666 001-4202-4304 103.56 Total : 103.5618666 102537 5/3/2023 VERIZON BUSINESS SERVICES 72550564 VOIP PHONES/COMM RES/MAR2318666 001-4601-4304 101.09 Total : 101.0918666 102538 5/3/2023 VERIZON BUSINESS SERVICES 72550560 VOIP PHONES/BASE 3/MAR2318666 001-3302-4304 77.67 Total : 77.6718666 102539 5/3/2023 VERIZON BUSINESS SERVICES 72548787 VOIP PHONES/EOC/MAR2318666 001-1201-4304 41.87 Total : 41.8718666 102540 5/3/2023 VERIZON WIRELESS 9932657215 PD TRUNK MODEMS/APR2303209 153-2106-4201 1,000.51 Total : 1,000.5103209 102541 5/3/2023 ZUMAR INDUSTRIES INC 99385 MAT REQ 909660/STREET SIGN MAINTENANCE01206 001-3104-4201 874.31 MAT REQ 909657/STREET SIGN MAINTENANCE99481 001-3104-4201 642.66 Total : 1,516.9701206 970079 4/27/2023 EXXON MOBIL BUSINESS FLEET 88518167 VEHICLE FUEL 3.10.23-4.9.2310668 001-1250 100.58 715-3302-4310 2,003.33 715-4202-4310 646.95 715-2101-4310 5,910.54 55 05/03/2023 Check Register CITY OF HERMOSA BEACH 9 5:34:38PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 970079 4/27/2023 (Continued)EXXON MOBIL BUSINESS FLEET10668 715-4204-4310 360.24 715-4206-4310 126.66 715-6101-4310 186.87 715-3104-4310 346.77 Total : 9,681.9410668 4008185 5/1/2023 US BANK 2252026 INTEREST PAYMENT ON OIL SETTLEMENT BONDS19648 201-1220-6701 146,498.12 Total : 146,498.1219648 8430932 5/2/2023 ADMINSURE AS AGENT FOR THE Wire Date 5.2.23 WORKERS COMP CLAIMS 4.17-4.21.2314691 705-1217-4324 36,539.18 Total : 36,539.1814691 Bank total : 428,746.68 67 Vouchers for bank code :boa 428,746.68Total vouchers :Vouchers in this report 67 "I hereby certify that the demands or claims covered by the checks listed on pages 1 to 9 inclusive, of the check register for 5/3/2023 are accurate funds are available for payment, and are in conformance to the budget." By Finance Director Date 5/3/23 56 05/11/2023 Check Register CITY OF HERMOSA BEACH 1 7:53:29AM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 102542 5/11/2023 AQUA FLO SI2101906 MAT REQ 938770 IRRIGATION SUPPLIES09366 001-6101-4201 62.38 Total : 62.3809366 102543 5/11/2023 ASPEN ENVIRONMENTAL GROUP 3465.001-22 TRANSPACIFIC FIBER OPTIC EIR/MAR-APR2308614 001-2108 160.00 Total : 160.0008614 102544 5/11/2023 ATHENS SERVICES 14430149 PD SHREDDING SERVICES/MAY2316660 001-2101-4309 54.61 Total : 54.6116660 102545 5/11/2023 BARROWS, PATRICK PO39492 INSTRUCTOR PYMTS CLASSES THRU 5.11.2317271 001-4601-4221 5,596.05 Total : 5,596.0517271 102546 5/11/2023 BEACH KIDS YOGA PO39493 INSTRUCTOR PYMTS CLASSES THRU 5.9.2322742 001-4601-4221 687.27 Total : 687.2722742 102547 5/11/2023 CANON SOLUTIONS AMERICA, INC 6004004249 COPIER MAINT/CDD & CASHIER/JAN-APR2310838 001-1208-4305 68.11 COPIER MAINT/PW ADMIN/JAN-APR236004007244 001-1208-4305 449.92 COPIER MAINT/COMM RES/JAN-APR236004007245 001-4601-4305 213.88 COPIER MAINT/POLICE DEPT/JAN-APR236004007246 001-2101-4305 453.52 COPIER MAINT/PD RECORDS/JAN-APR236004007247 001-2101-4305 223.34 COPIER MAINT/COMM SVS/JAN-APR236004093393 001-3302-4305 35.79 COPIER MAINT/2ND FL ADMIN/JAN-APR236004093394 001-1208-4305 581.29 Total : 2,025.8510838 102548 5/11/2023 COASTLINE EQUIPMENT COMPANY 920196 WATER PUMP CORE RETURN00045 715-2101-4311 -55.13 Attachment 257 05/11/2023 Check Register CITY OF HERMOSA BEACH 2 7:53:29AM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 102548 5/11/2023 (Continued)COASTLINE EQUIPMENT COMPANY00045 REPAIRS FOR JOHN DEERE CRAWLER985676 715-3109-4201 1,671.92 Total : 1,616.7900045 102549 5/11/2023 COUNTY OF LOS ANGELES C0011143 FIRE PROTECTION SERVICES/JUN2320781 001-2202-4251 517,606.63 301-2202-5601 30,306.00 Total : 547,912.6320781 102550 5/11/2023 CPRS DISTRICT 9 INV-41 CPRS D9 AWARDS & INSTALLATION FEE19981 001-4601-4315 150.00 Total : 150.0019981 102551 5/11/2023 CRECY, STEVEN 042623 REIMBURSEMENT-VETERANS MEMORIAL FLAGS14752 001-2120 318.79 Total : 318.7914752 102552 5/11/2023 DEPARTMENT OF JUSTICE 652269 MAT REQ938983/FINGERPRINTING/APR2300364 001-1203-4251 98.00 Total : 98.0000364 102553 5/11/2023 DIV OF THE STATE ARCHITECT PO39498 1ST QUARTER CASP FEE PAYMENT/202318263 001-6851 319.60 Total : 319.6018263 102554 5/11/2023 EASY READER ER23041332A FULL PAGE AD/SURFERS WALK OF FAME00181 001-4601-4302 1,300.00 HALF PG AD - SUMMER REC PROGRAMSER23041332B 001-4601-4302 715.00 Total : 2,015.0000181 102555 5/11/2023 FEDERAL EXPRESS CORP 8-122-41633 MAT REQ 874088/SHIPPING SERVICES01962 001-1208-4305 15.05 Total : 15.0501962 102556 5/11/2023 FEDEX OFFICE 0E06447AE5C0 MR# 874086 BUSINESS CARD PRINTING/TAI06293 001-1208-4305 44.34 MAT REQ 768539 PRINTING SERVICES92D642DB6390 001-1201-4305 32.12 58 05/11/2023 Check Register CITY OF HERMOSA BEACH 3 7:53:29AM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 102556 5/11/2023 (Continued)FEDEX OFFICE06293 SENIOR CENTER BANNERBBE642AFB6B0 001-4601-4328 118.25 Total : 194.7106293 102557 5/11/2023 FRONTIER 310-318-0113-1203155 EOC ANALOG LINES/MAY2319884 715-1206-4304 1,218.89 Total : 1,218.8919884 102558 5/11/2023 FRONTIER 310-379-0652-1216195 EOC LANDLINES/APR2319884 001-1201-4304 94.68 Total : 94.6819884 102559 5/11/2023 FRONTIER 310-372-6186-0831895 2ND FL FAX LINE/APR2319884 001-1121-4304 17.35 001-1141-4304 17.35 001-1201-4304 17.35 001-1202-4304 17.35 001-1203-4304 17.34 Total : 86.7419884 102560 5/11/2023 FRONTIER 310-318-8751-0128095 CASHIER TAP LINE/MAY2319884 001-1204-4304 56.12 Total : 56.1219884 102561 5/11/2023 GHD, INC.380-0032021 PIER REPAIR PROJECT PERMITS/APR2320756 122-8629-4201 1,421.14 Total : 1,421.1420756 102562 5/11/2023 GRAINGER 9695877929 MAT REQ 632626/MAINTENANCE SUPPLIES10836 001-3304-4309 153.90 MAT REQ 632626/MAINTENANCE SUPPLIES9695980525 001-3304-4309 74.33 MAT REQ 632518/MAINTENANCE SUPPLIES9697266949 001-4202-4305 25.41 Total : 253.6410836 102563 5/11/2023 GUERRA, JOHN L Parcel 4186 025 035 STREET LIGHT & SEWER TAX REBATE/FY2319535 001-6871 132.93 105-3105 24.61 59 05/11/2023 Check Register CITY OF HERMOSA BEACH 4 7:53:29AM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 157.54 102563 5/11/2023 GUERRA, JOHN L19535 102564 5/11/2023 HOME DEPOT CREDIT SERVICES Acct Ending 5596 MAINTENANCE SUPPLIES/APR2303432 001-3104-4309 952.66 001-4204-4309 407.02 105-2601-4309 199.94 001-6101-4309 4,055.54 161-3109-4309 1,841.82 Total : 7,456.9803432 102565 5/11/2023 IPS GROUP INC INV83799 GASKETS FOR PARKING METER DOOR CASTINGS19314 715-3302-5401 510.06 715-3302-5401 45.22 Total : 555.2819314 102566 5/11/2023 JONES, JOHN RILEY 19 PARKS MASTER PLAN MGMT SVS THRU 5.10.2322496 301-8538-4201 3,500.00 Total : 3,500.0022496 102567 5/11/2023 KDC INC.Pymt#1 CIP12-160 PCH TRAFFIC IMPROVEMENT/MAR2322853 115-8160-4201 108,054.90 Total : 108,054.9022853 102568 5/11/2023 LA SUPERIOR COURT - TORRANCE PO39482 CITATION PAYMENT SURCHARGES/MAR2300118 001-3302 44,099.70 Total : 44,099.7000118 102569 5/11/2023 LIEBERT CASSIDY WHITMORE 239240 PERSONNEL LEGAL SVS/MUZATKO/MAR2302175 001-1203-4201 30.00 PERSONNEL LEGAL SVS/FAULK/MAR23239256 001-1203-4201 23,677.50 PERSONNEL LEGAL SVS/BRUNN/MAR23239276 001-1203-4201 6,675.00 Total : 30,382.5002175 102570 5/11/2023 MAGNUM VENTURE PARTNERS PO39503 INSTRUCTOR PYMTS CLASSES THRU 5.10.2318274 001-4601-4221 14,816.45 Total : 14,816.4518274 102571 5/11/2023 MARAVILLA, MYRA TR965 PER DIEM/ANNUAL MUNI CLERKS CONF22920 60 05/11/2023 Check Register CITY OF HERMOSA BEACH 5 7:53:29AM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 102571 5/11/2023 (Continued)MARAVILLA, MYRA22920 001-1121-4317 135.00 Total : 135.0022920 102572 5/11/2023 MATUTE, SIRINYA PO39413 REIMB-5 MONTHS AIRTABLE SUBSCRIPTION22906 715-1206-4201 443.04 Total : 443.0422906 102573 5/11/2023 MCCORMICK AMBULANCE 291887 AMBULANCE TRANSPORT SERVICES/MAR2320898 001-1201-4201 26,550.00 AMBULANCE TRANSPORT SERVICES/APR23293076 001-1201-4201 29,250.00 Total : 55,800.0020898 102574 5/11/2023 NETRIX LLC CI-006982 IT SUPPORT SERVICES/MAY2311539 715-1206-4201 16,364.21 IT EQUIP/COMP REPLACEMENTS/MIDYEAR REQDI-004430 715-1206-5401 4,190.48 715-1121-5401 419.05 715-1201-5402 419.05 715-1202-5401 838.10 715-4202-5401 838.10 715-4206-4201 2,095.22 715-1206-5402 1,100.00 715-1206-5401 2,245.00 715-1206-5401 493.10 715-1121-5401 39.81 715-1201-5402 39.81 715-1202-5401 79.62 715-4202-5401 79.62 715-1206-5402 104.49 715-4206-4201 199.05 SERVICE AGREEMENT FOR 2 SWITCHESDI-004441/PO38368 715-1206-5402 1,444.00 IT EQUIP/COMP REPLACEMENTS/MIDYEAR REQDI-004454 715-1206-5401 3,809.52 715-1121-5401 380.95 715-1201-5402 380.95 715-1202-5401 761.90 61 05/11/2023 Check Register CITY OF HERMOSA BEACH 6 7:53:29AM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 102574 5/11/2023 (Continued)NETRIX LLC11539 715-4202-5401 761.90 715-4206-4201 1,904.78 715-1206-5401 361.90 715-1121-5401 36.19 715-1201-5402 36.19 715-1202-5401 72.38 715-4202-5401 72.38 715-4206-4201 180.96 NEW SWITCH FOR IT SYSTEM/54 PORTDI-004483/PO38368 715-1206-5402 7,857.72 SERVICE AGREEMENT FOR SWITCH/54 PORTDI-004499/PO38368 715-1206-5402 1,054.00 Total : 48,660.4311539 102575 5/11/2023 ODP BUSINESS SOLUTIONS, LLC 311195777001 MAT REQ 939313/OFFICE SUPPLIES13114 001-4601-4201 66.70 MAT REQ 838599/OFFICE SUPPLIES311526744001 001-2101-4305 41.86 MAT REQ 838599/OFFICE SUPPLIES311553013001 001-2101-4305 38.50 MAT REQ 939187/OFFICE SUPPLIES311647489001 001-4601-4305 51.22 MAT REQ 939187/OFFICE SUPPLIES311653823001 001-4601-4305 8.34 Total : 206.6213114 102576 5/11/2023 PROVIDENCE MEDICAL GuarantorID600000285 MAT REQ 938984/PRE-EMPLOYMENT PHYSICALS01911 001-1203-4320 1,749.00 Total : 1,749.0001911 102577 5/11/2023 RJM DESIGN GROUP, INC.35611 PARKS MASTER PLAN SVS/MAR2322870 301-8538-4201 15,848.70 PARKS MASTER PLAN SVS/APR2335665 301-8538-4201 8,494.80 Total : 24,343.5022870 102578 5/11/2023 RK SPORTS LLC PO39484 INSTRUCTOR PYMTS CLASSES THRU 4.29.2320932 001-4601-4221 2,278.50 62 05/11/2023 Check Register CITY OF HERMOSA BEACH 7 7:53:29AM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 102578 5/11/2023 (Continued)RK SPORTS LLC20932 INSTRUCTOR PYMTS CLASSES THRU 5.7.23PO39509 001-4601-4221 1,410.50 Total : 3,689.0020932 102579 5/11/2023 SAFEWAY INC VONS Acct#150882 P.A.R.K. CLEANING SUPPLIES/APR2316425 001-4601-4308 43.97 Total : 43.9716425 102580 5/11/2023 SBCU VISA 1326140 CC TR946 LODGING/PARKING CRPS CONF/NICHOLS03353 001-4601-4317 588.96 TR947 LODGING @CRPS CONF/SOUSA1326141 CC 001-4601-4317 538.96 TR949 LODGING @CRPS CONF/VINT1326143 CC 001-4601-4317 538.96 TR950 LODGING/PARKING CRPS CONF/KAEMERLE1326144 CC 001-4601-4317 588.96 OFFICE SUPPLIES FOR PW ADMIN OFFICE1685831-6148219 CC 001-4202-4305 135.70 001-4202-4305 5.61 001-4202-4305 75.35 MATERIALS FOR SIGN SHOP/WRAP CUTTERS1692516-4157022 CC 001-3104-4201 168.87 001-3104-4201 16.04 HP PRINTER TO PRINT 11" X 17" PLANS&MAPS1CB5C09 CC 001-4101-4305 640.80 001-4101-4305 52.16 2023 CITY COUNCIL HANDBOOK PRINTING2010644786536285 CC 001-1121-4305 449.33 001-1121-4305 42.69 SURGE PROTECTORS&SHIPPING LABELS2119201-8379435 CC 001-4201-4305 56.96 001-4201-4305 5.41 PAINT WASTE DRUMS23965104-00 CC 001-3104-4309 944.48 001-3104-4309 50.92 OFFICE SUPPLIES FOR JEANNE2985937-4195418 CC 001-1121-4305 47.26 RING LIGHT FOR ZOOM MEETINGS3470311-2323440 CC 63 05/11/2023 Check Register CITY OF HERMOSA BEACH 8 7:53:29AM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 102580 5/11/2023 (Continued)SBCU VISA03353 001-4601-4305 55.07 001-4601-4305 -7.03 OFFICE SUPPLIES3536973-3598645 CC 001-4101-4305 45.02 001-4101-4305 4.28 ERGONOMIC CHAIR FOR BUILDING OFFICIAL6044371-0439458 CC 001-4201-4305 214.50 001-4201-4305 20.38 FUEL TRANSER PUMP6413023-0217803 CC 715-2101-4311 189.00 715-2101-4311 17.96 PHONE CASE FOR BUILDING OFFICIAL6683939-9025013 CC 001-4201-4305 24.69 001-4201-4305 2.35 HP WIRELESS PRINT ACCESSORY6835479-0573068 CC 001-4202-4305 69.99 001-4202-4305 6.65 CREDIT-RETURNED DAMAGED TOOLBOX6883168-5281023 CC 001-3104-4201 -208.04 GUN SAFE FOR PD VEHICLE7309378-1416281 CC 715-2101-5403 303.42 715-2101-5403 28.82 EMPLOYEE TRAINING/R GUZMAN7680777 CC 001-1121-4317 549.89 TOOLBOX FOR SIGN SHOP8528626-4197043 CC 001-3104-4201 218.99 BASKETBALL BACKBOARD SAFETY PADDING8641094-0645003 CC 001-4204-4309 259.86 001-4204-4309 24.69 DENT & DING REPAIR KIT FOR VEHICLES937160 CC 715-4206-4309 21.54 WATER FOR EMPLOYEE MEETING938053 CC 001-4202-4305 17.38 COMMERCIAL PAPER SHREDDER9900633-9264264 CC 001-4201-4305 169.99 001-4201-4305 16.15 TR969/NOWICKI/CMTA CONF HOTEL DEPOSITAcct#35156 CC 001-1141-4317 253.30 64 05/11/2023 Check Register CITY OF HERMOSA BEACH 9 7:53:29AM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 102580 5/11/2023 (Continued)SBCU VISA03353 SENIOR CENTER MOVIES/MUSIC/APR23ML0GJVB8K1 CC 001-4601-4328 10.99 SENIOR CENTER CLOUD STORAGE/APR23ML0GKD41XQ CC 001-4601-4328 0.99 TRAFFIC CONTROL HANDBOOKN-00378486 CC 001-4202-4305 113.70 001-4202-4305 10.80 VALLEY PARK DAY CAMP DEPOSITPO39382 CC 001-4601-4308 150.00 FAA DRONE CERTIFICATION EXAM/CORTEZPymt#kqqwsdz CC 001-4202-4317 175.00 ICC MEMBERSHIP FOR JOSE MURILLOQ15.000008624 001-4201-4315 60.00 HARD DRIVE TO STORE STORM DRAIN VIDEOSR# 994685 CC 161-3109-4309 290.98 161-3109-4309 29.08 TR950 TRANSPORTATION/CRPS CONF/KAEMERLER#175058155 CC 001-4601-4317 256.67 TOWING OF THE CHEVY BOLTR#953920 CC 715-2101-4311 750.00 POSTAGE-CERTIFIED MAIL TO AKA SUSHIR#957075 CC 001-4101-4305 5.02 TOOL FOR DIGGING STORM DRAIN MARKERSR#959726 CC 161-3109-4309 410.44 161-3109-4309 33.87 TOOL FOR PARKS DEPARTMENTR#973900 CC 001-6101-4309 266.26 CARD STOCK FOR SWOF FLYERSR#990880 CC 001-4601-4305 26.49 001-4601-4305 2.52 Total : 9,839.0803353 102581 5/11/2023 SHERWIN-WILLIAMS Acct4251-1921-1 PAINTING SUPPLIES/APR2317903 001-3104-4201 46.65 001-3104-4309 22.54 001-4204-4309 15.54 Total : 84.7317903 65 05/11/2023 Check Register CITY OF HERMOSA BEACH 10 7:53:29AM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 102582 5/11/2023 SMART & FINAL Acct#322063 REFRESHMENTS/CLEANING SUPPLIES/APR2300114 001-1101-4305 98.92 001-2101-4305 83.49 001-2101-4306 196.70 001-4601-4308 145.78 001-4601-4328 164.28 Total : 689.1700114 102583 5/11/2023 SOCAL GOLF ACADEMY R#001-00872087 REFUND-APPLICANT RESCINDED APPLICATION22918 001-6809 204.00 715-6866 49.70 001-6801 506.00 Total : 759.7022918 102584 5/11/2023 SPECTRUM BUSINESS 8448 30 030 0350359 1301 HERMOSA/RRC CONNECTION/MAY2320236 001-2101-4304 149.99 Total : 149.9920236 102585 5/11/2023 SPORTS CAMP MANAGEMENT PO39486 INSTRUCTOR PYMTS CLASSES THRU 4.14.2318036 001-4601-4221 1,314.09 Total : 1,314.0918036 102586 5/11/2023 SPRINT 551834312-257 COMM RES CELL PHONES/APR2310098 001-4601-4304 60.20 001-4601-4304 10.84 Total : 71.0410098 102587 5/11/2023 SRK PROMOTIONAL ADVERTISING 4948 FIESTA HERMOSA GIVEAWAY TOWELS15398 001-3302-4201 1,925.00 001-3302-4201 278.99 Total : 2,203.9915398 102588 5/11/2023 SUPER SOCCER STARS PO39512 INSTRUCTOR PYMTS CLASSES THRU 5.6.2316921 001-4601-4221 1,616.37 Total : 1,616.3716921 102589 5/11/2023 T-MOBILE Acct 946625962 RECORDS/WATCH COMMAND/CELLS/APR2319082 001-2101-4304 14.27 Total : 14.2719082 66 05/11/2023 Check Register CITY OF HERMOSA BEACH 11 7:53:29AM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 102590 5/11/2023 UNION BANK OF CALIFORNIA, PARS #6746019200PO37944 PARS/OPEB CONTRIBUTIONS/APR2314528 001-1101-4190 54.00 001-1121-4190 640.00 001-1201-4190 2,528.00 001-1202-4190 1,345.00 001-1203-4190 481.00 001-1204-4190 917.00 001-2101-4190 20,242.00 001-3104-4190 861.00 001-3301-4190 105.00 001-3302-4190 2,796.00 001-4101-4190 1,468.00 001-4201-4190 1,270.00 001-4202-4190 1,307.00 001-4204-4190 495.00 001-4601-4190 848.00 001-6101-4190 1,029.00 105-2601-4190 154.00 160-3102-4190 449.00 715-4206-4190 427.00 PARS/OPEB CONTRIBUTIONS/MAY23PO37944 001-1101-4190 54.00 001-1121-4190 640.00 001-1201-4190 2,528.00 001-1202-4190 1,345.00 001-1203-4190 481.00 001-1204-4190 917.00 001-2101-4190 20,242.00 001-3104-4190 861.00 001-3301-4190 105.00 001-3302-4190 2,796.00 001-4101-4190 1,468.00 001-4201-4190 1,270.00 001-4202-4190 1,307.00 001-4204-4190 495.00 001-4601-4190 848.00 001-6101-4190 1,029.00 105-2601-4190 154.00 160-3102-4190 449.00 67 05/11/2023 Check Register CITY OF HERMOSA BEACH 12 7:53:29AM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 102590 5/11/2023 (Continued)UNION BANK OF CALIFORNIA, PARS #674601920014528 715-4206-4190 427.00 Total : 74,832.0014528 102591 5/11/2023 UNITED SITE SERVICES 114-13528189 TOILET RENTAL/CLARK FIELD/FEB2318753 301-8669-4201 2,240.64 TOILET RENTAL/SOUTH PARK/APR23114-13578744 301-8669-4201 1,878.46 Total : 4,119.1018753 102592 5/11/2023 UPTIME COMPUTER SERVICE 32777 MONTHLY PRINTER MAINTENANCE/JUN2304768 715-1206-4201 587.38 Total : 587.3804768 102593 5/11/2023 VAUGHAN, MAGGIE Permit R#19689 THEATRE DAMAGE DEPOSIT REFUND22919 001-2111 500.00 Total : 500.0022919 102594 5/11/2023 VERIZON BUSINESS SERVICES 72519935 VOIP PHONES/CITY HALL & PD/FEB2318666 001-1201-4304 123.67 001-1202-4304 64.05 001-1203-4304 53.46 001-1204-4304 80.25 001-1208-4304 6.01 001-2101-4304 396.27 001-4101-4304 80.24 001-4201-4304 98.27 001-4202-4304 160.44 001-4204-4321 13.36 160-3102-4201 13.36 715-1206-4304 13.34 001-1101-4304 18.05 001-1121-4304 46.16 001-1132-4304 13.32 001-1141-4304 26.72 VOIP PHONES/CITY HALL & PD/MAR2372550720 001-1121-4304 44.39 001-1132-4304 12.95 001-1141-4304 25.92 68 05/11/2023 Check Register CITY OF HERMOSA BEACH 13 7:53:29AM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 102594 5/11/2023 (Continued)VERIZON BUSINESS SERVICES18666 001-1201-4304 119.55 001-1202-4304 62.25 001-1203-4304 62.23 001-1204-4304 77.65 001-1208-4304 5.56 001-2101-4304 373.44 001-4101-4304 77.68 001-4201-4304 94.39 001-4202-4304 155.37 001-4204-4321 12.94 160-3102-4201 12.93 715-1206-4304 12.94 001-1101-4304 16.68 Total : 2,373.8418666 102595 5/11/2023 VERIZON BUSINESS SERVICES 72548781 VOIP PHONES/BARD/MAR2318666 001-3304-4304 49.30 Total : 49.3018666 102596 5/11/2023 WALLIS, KERRY OR DAVE PO39524 CIT#31033510&31033511 REFUND-OVERPYMT22916 001-3302 60.00 Total : 60.0022916 102597 5/11/2023 WEST HOLLYWOOD, CITY OF PO 39515 PROP A FUND EXCHANGE06677 145-3405-4251 700,000.00 Total : 700,000.0006677 102598 5/11/2023 WESTGROUP DESIGNS INC 22818-05 POLICE STATION DESIGN SVS/JAN2322612 301-8696-4201 2,751.70 Total : 2,751.7022612 102599 5/11/2023 WITTMAN ENTERPRISES LLC 2303062 AMBULANCE TRANSPORT BILLING/MAR2313359 001-1202-4201 3,233.94 Total : 3,233.9413359 Bank total : 1,713,701.54 58 Vouchers for bank code :boa 1,713,701.54Total vouchers :Vouchers in this report 58 69 05/11/2023 Check Register CITY OF HERMOSA BEACH 14 7:53:29AM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount "I hereby certify that the demands or claims covered by the checks listed on pages 1 to 14 inclusive, of the check register for 5/11/2023 are accurate funds are available for payment, and are in conformance to the budget." By Finance Director Date 5/11/23 70 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 23-0309 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 23, 2023 MEMORANDUM REGARDING REVENUE REPORT, EXPENDITURE REPORT, AND CIP REPORT BY PROJECT FOR APRIL 2023 (Finance Director Viki Copeland) The April 2023 Revenue and Expenditure Reports,and the Capital Improvement Program (CIP) Report by Project are not available at this time.The reports will be provided as soon as they are available. Respectfully Submitted by: Viki Copeland, Finance Director Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 5/18/2023Page 1 of 1 powered by Legistar™71 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 23-0284 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 23, 2023 ACCEPTANCE OF DONATIONS (Finance Director Viki Copeland) Recommended Action: Staff recommends City Council accept the donations received by the City to be used for purposes noted. Donations not included in previous reports are included herein. Respectfully Submitted by: Viki Copeland, Finance Director Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 5/18/2023Page 1 of 1 powered by Legistar™72 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 23-0310 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 23, 2023 MEMORANDUM REGARDING CITY TREASURER’S REPORT AND CASH BALANCE REPORT FOR APRIL 2023 (City Treasurer Karen Nowicki) The April 2023 City Treasurer’s Report and Cash Balance Report are not available at this time. The reports will be provided as soon as they are available. Respectfully Submitted by: Karen Nowicki, City Treasurer Noted for Fiscal Impact: Viki Copeland, Finance Director Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 5/18/2023Page 1 of 1 powered by Legistar™73 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 23-0283 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 23, 2023 CANCELLATION OF CERTAIN CHECKS (City Treasurer Karen Nowicki) Recommended Action: The City Treasurer recommends City Council ratify cancellation of certain checks. Summary: Please ratify the following request for cancellation of the checks listed below: Check #:102205 Date Issued:03/29/2023 Amount:$286.36 Payee:Beach Kids Yoga The vendor did not receive a check. The check was reissued. Respectfully Submitted by: Karen Nowicki, City Treasurer Noted for Fiscal Impact: Viki Copeland, Finance Director Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 5/18/2023Page 1 of 1 powered by Legistar™74 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 23-0303 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 23, 2023 CAPITAL IMPROVEMENT PROGRAM STATUS REPORT AS OF MAY 10, 2023 (Public Works Director Joe SanClemente) Recommended Action: Staff recommends City Council receive and file the Capital Improvement Program Status Report as of May 10, 2023. Number of Projects by Phase # of Projects Study/Conceptual Planning 22 Preliminary Design 2 Final Engineering Design 15 Project Approvals/ Bidding 1 Construction 13 Closeout 0 Total Projects 53 Number of Projects by Completion Timeline # of Projects 1. Complete by end of FY 22-23 8 2. Complete in FY 23-24 21 3. 3 years to completion 8 4. 5 years to completion 0 5. TBD 16 Projects Complete 0 Total Projects 53 Number of Projects by Category # of Projects Street & Highway Improvements 19 Sewer & Storm Drain Improvements 6 Park Improvements 8 Public Building & Ground Improvements 20 Total Projects 53 City of Hermosa Beach Printed on 5/18/2023Page 1 of 2 powered by Legistar™75 Staff Report REPORT 23-0303 Number of Projects by Category # of Projects Street & Highway Improvements 19 Sewer & Storm Drain Improvements 6 Park Improvements 8 Public Building & Ground Improvements 20 Total Projects 53 # of Projects Number of Projects by Manager Lead Lucho Rodriguez 1 Stephanie Holst 1 Saad Malim 0 Andrew Nguyen 7 Michelle Licata 4 Jonathan Pascual 7 Jasmine Lopez 6 George Hernandez 4 German Alvarez 3 Magvern By 1 Doug Krauss 4 Lisa Nichols 1 TBD 14 Total Projects 53 Attachment: 1.Capital Improvement Program Status Report as of May 10, 2023 Respectfully Submitted by: Joe SanClemente, Public Works Director Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 5/18/2023Page 2 of 2 powered by Legistar™76 City of Hermosa Beach Updated 5-10-23 UPDATED FY 2022-23 CAPITAL IMPROVEMENT PROGRAM Light Blue indicates projects milestone updates. ADA ComponentCIP No.Project Name Project Budget Project Manager Conceptual PlanningPreliminary DesignFinal Engineering DesignProject Approvals/BiddingConstructionCloseoutEstimated Project Completion Date Current Project Status Project Description X 101 Hermosa Avenue Greenwich Village Street Realignment 10,000$ TBD X TBD Conceptual Planning. Pending staff availability.This project will evaluate potential improvements at the intersections of Hermosa Avenue and Greenwich Village and Manhattan Avenue and Greenwich Village/27th Street. The project will evaluate opportunities to improve the flow and visibility for pedestrian, bikes, and vehicles at the two intersections. Study will also evaluate potential ADA improvements. X 102 Bus Stops Improvements 1,142,516$ Andrew Nguyen X 08/24 30% Design in progress. Combined with CIP 193. Spin off project for RRFB installation at several crosswalks ahead of full design. RRFB procurement bids received. Award of bid in May at City Council. This project will improve bus stops throughout the City. These improvements will include Americans with Disabilities Act (ADA) accessible curb ramps, crosswalks, striping improvements, furnishings, and other general improvements within direct vicinity of bus stops. 108 Pay-By-App Parking Signage 75,000$ Michelle Licata X 07/23 Construction. Phase 1 installation of signs for new pay by app parking system at parking lot A, B, and C anticipated summer 2023. The implementation of a pay by app system will require the installation of signs that will provide instructions for users and zone numbers necessary to use the system. The industry recommendation is that at least two signs be installed per block. At this time, most vendors providing pay by app systems will provide the signs at no additional cost to the City but require City staff to install them and any additional poles. It is estimated that the City will need approximately 375 signs installed, and 30 new poles installed in some locations due to a lack of existing poles. The installation would occur in areas of the City where paid parking is currently provided. 109 Utility Box Wrappings (NEW)50,000$ Jasmine Lopez X 02/24 Conceptual Planning. Pending staff availability.This project will add art wrappings around utility boxes around the City. The City owns several utility boxes located throughout the City, many of which can be wrapped with decorative art. Permission from third party owners will be required to wrap their boxes. 110 Strand Bollards Assessment (NEW)250,000$ TBD X TBD Conceptual Planning. Pending staff availability.This project will assess the feasibility, permitting, and design of bollards at entrances to the Strand to improve safety and security. 111 Gateway and Wayfinding Signs Assessment (NEW)80,000$ Jasmine Lopez X 08/23 Conceptual Planning. On-call specialist preparing conceptual plans.This project will evaluate gateway and wayfinding signage throughout the City. Recommendations will include locations, sign content, and refined cost estimates for final design and construction. X 143 PCH Mobility Improvement Project 75,000$ Lucho Rodriguez X TBD Conceptual Planning. Metro Approved funding of $1.8 million for the City for the project development phases - PA&ED (Project Approval and Environmental Document) as a result of Public Work's Measure M application in 2020. Metro has retained the services of their on- call specialists to assist with the first phase. Preliminary data gathering. The City has identified a number of complete street project elements that can be implemented to improve mobility, accessibility, and safety along the Pacific Coast Highway (PCH) corridor in Hermosa Beach. These elements are described in the Project Study Report prepared by the City and Caltrans in 2015 and include: Traffic Signal Synchronization, Landscape Medians, Americans with Disabilities Act (ADA) Improvements/Removal of Utility Impediments, Transit Access Enhancements, Pedestrian Enhancements, and Aesthetic Enhancements. Collectively, the improvements will address existing, near-term, and long-range future traffic conditions along this corridor by improving intersection operations, reducing instances of unsafe turning movements, creating a safe and more comfortable environment for pedestrians and transit riders, and improving the efficiency of vehicles moving along the corridor. Improvements will include ADA components to be determined during design. 160 PCH Traffic Improvements 343,619$ George Hernandez X 05/23 Construction nearing completion. The purpose of this project is to improve operational mobility along State Route 1 (Pacific Coast Highway) which also provides operational relief to I-405 by improving operations in a parallel route. The proposed project also includes improvements including but not restricted to truck turning radius, ADA curb ramps, striping and pedestrian signal improvements of the segment on PCH between Anita Street and Artesia Boulevard. Pedestrian signal, crosswalks and ADA curb ramps improvements at the intersections of PCH and Pier Avenue and PCH and Aviation Boulevard including improvements at intersection to aid trucks turning onto Aviation. 164 Hermosa Avenue Green Street 159,500$ Doug Krauss X TBD 100% design plans anticipated in June. Preparation of plans and specifications by specialist (CWE) through grant managed by City of Torrance. Will be applying for additional grant funds from Measure W. This project will design and implement Low Impact Development (LID) and green infrastructure on Hermosa Avenue from 4th Street to Herondo Avenue, which will include a variety of green street design elements. This project is part of a multicity green street project lead by the City of Torrance. X 188 Strand Bikeway and Walkway Improvements at 35th Street 300,000$ TBD X TBD Conceptual Planning. Pending staff availability.This project would provide improved accessibility and connectivity for bicyclists traveling between Hermosa Beach and Manhattan Beach via The Strand at 35th Street. The project will also consider the addition of a dedicated ADA path to provide greater ADA accessibility to The Strand. X 191 Annual Street Improvements 1,700,000$ German Alvarez X 12/23 30% Design in progress. This project provides for pavement rehabilitation of Prospect Avenue; 7th Street between PCH and Prospect; and 17th St/Golden Ave east of Prospect. The project will also repair/replace deteriorated portions of sidewalk, curb and gutter, and curb ramps. This work will be performed following the sewer and storm drain repairs identified in the Sewer and Drainage Master Plans. Improvements will include ADA components to be determined during design. 193 Pedestrian Crossing Safety Improvements 510,000$ Andrew Nguyen X 08/24 30% Design in progress. Combined with CIP 102. Spin off project for RRFB installation at several crosswalks ahead of full design. RRFB procurement bids received. Award of bid in May at City Council. This project will implement rectangular rapid flashing beacons and other measures at several uncontrolled pedestrian crossings on Hermosa Avenue at 4th, 6th, 19th, 24th, 25th Streets and the crossing in front of Clark Building on Valley Drive. STREET AND HIGHWAY IMPROVEMENTS Categories: SH = Street/Highway SSD = Sewer/Storm Drain PI = Parks PBG = Public Building and Ground 1 of 4 77 City of Hermosa Beach Updated 5-10-23 UPDATED FY 2022-23 CAPITAL IMPROVEMENT PROGRAM Light Blue indicates projects milestone updates. ADA ComponentCIP No.Project Name Project Budget Project Manager Conceptual PlanningPreliminary DesignFinal Engineering DesignProject Approvals/BiddingConstructionCloseoutEstimated Project Completion Date Current Project Status Project Description X 194 Annual Striping Improvements 250,000$ Magvern By X TBD 30% Design in progress. Staff weighing whether to combine this project with CIP 105. This project provides traffic striping and pavement marking improvements and modifications throughout the City at various locations to improve safety and visibility. This project will help address thermoplastic striping needed which the City is not capable of installing directly. Improvements will include ADA components to be determined during design. X 195 City Sidewalk Improvements 149,150$ German Alvarez X 08/23 Construction contract awarded at the 4/25 Council meeting. Combined with CIP 760.This project provides repairs, replacements, and improvements to sidewalks throughout the City at various locations to maintain and improve safety. Improvements will include ADA components by increasing sidewalk accessibility to be determined during design. X 601 Prospect Avenue Curb Ramps 113,710$ Jonathan Pascual X 05/23 Construction nearing completion. Minor striping to be completed. Constructing with CIP 606 and 698. This project provides improvements and relocation of sidewalks, curb ramps, and obstructions along Prospect Avenue in order to comply with the Americans with Disabilities Act (ADA) and meet the latest Federal Standards. Project to be bid out together with CIPs 606 and 698. ADA improvements are integral to the project. X 606 Longfellow Sidewalk Improvements (NEW)98,081$ Jonathan Pascual X 05/23 Construction nearing completion. Minor striping to be completed. Constructing with CIP 601 and 698. This project provides improvements and replacement of sidewalk panels along Longfellow Avenue in order to comply with the Americans with Disabilities Act (ADA) and meet the latest Federal Standards. Project to be bid out together with CIPs 601 and 698. ADA improvements are integral to the project. X 695 Parking Lot A Improvements 442,260$ TBD X TBD Conceptual Planning. Pending staff availability.This project will consist of upgrading Parking Lot A to meet ADA standards, with improvements including: • New layout to maximize parking capacity and improve circulation. • Consideration of the layout of parking spaces on 11th Street and explore incorporating 11th Street parking spaces into the Lot A pay station system. • New surfacing and lighting. • New trash enclosures adjacent to commercial buildings and removal of the trash enclosure and joint compactor. • Low impact development elements including permeable pavers and landscaping. Coastal Commission permits will be required. Improvements will include ADA components to be determined during design. X 698 ADA improvements 71,298$ Jonathan Pascual X 05/23 Construction nearing completion. Minor striping to be completed. Constructing with CIP 601 and 606. The project proposes: Improvements and relocation of sidewalks, curb ramps, and obstructions along Prospect Avenue in order to follow the Americans with Disabilities Act (ADA) and meet the latest Federal Standards. Project to be bided out together with CIPs 601 and 606. ADA improvements are integral to the project. 760 Tree Well Grates 51,068$ German Alvarez X 08/23 Construction contract awarded at the 4/25 Council meeting. Combined with CIP 195.This project will install iron tree grates in existing tree wells on Hermosa Ave. 417 Annual Storm Drain Improvements - Various Locations 1,998,261$ George Hernandez X TBD Conceptual Planning.This project includes storm drain improvements throughout the City. Locations will be as identified and prioritized per the Storm Drain Master Plan. Projects will address deficiencies, ponding, and repairs as well as where new storm drains are needed Citywide. This project will also address operational deficiencies at the outfall structures at 18th Street and 19th Street. Improvements include for design and construction activities on an annual basis. Costal Commission permits will be required. 421 Annual Sewer Improvements 2,471,388$ Andrew Nguyen X 03/24 90% Plans and Specs revisions received and under review by staff. This project includes design and construction of sewer improvements and repairs based on the Sewer Master Plan. 422 Annual Storm Drain Improvements 499,716$ George Hernandez X 11/23 Finalizing bid package. This project includes storm drain improvements at 5th Street and Ardmore. 423 Annual Sewer Improvements 248,090$ Andrew Nguyen X TBD Conceptual Planning.This project includes design and construction of sewer improvements and repairs based on the Sewer Master Plan. 424 Annual Storm Drain Improvements 260,146$ George Hernandez X TBD Conceptual Planning.Storm drain improvements on Bard Street between Pier Avenue and Oak Street. 438 Stormwater Dry Wells Assessment (NEW)100,000$ Doug Krauss X 01/25 Conceptual Planning.As required by the region’s Enhanced Watershed Management Plan, this project will assess the implementation of a series of drywells east of PCH between 1st St and 10th St to capture stormwater and dry weather flows within 118 acres of the Herondo Drain (SMB-6-1) watershed. SEWER/STORM DRAIN IMPROVEMENTS PARK IMPROVEMENTS Categories: SH = Street/Highway SSD = Sewer/Storm Drain PI = Parks PBG = Public Building and Ground 2 of 4 78 City of Hermosa Beach Updated 5-10-23 UPDATED FY 2022-23 CAPITAL IMPROVEMENT PROGRAM Light Blue indicates projects milestone updates. ADA ComponentCIP No.Project Name Project Budget Project Manager Conceptual PlanningPreliminary DesignFinal Engineering DesignProject Approvals/BiddingConstructionCloseoutEstimated Project Completion Date Current Project Status Project Description X 502 Greenbelt Pedestrian Trail (NEW)550,000$ Andrew Nguyen X 02/24 60% Plan and Specification received and under review by staff.This project will remove woodchips and construct an accessible pedestrian trail composed of decomposed granite on the Greenbelt from Pier Avenue to 8th Street. ADA improvements are integral to the project. 503 City Park Lighting Assessment (NEW)120,000$ TBD X 02/24 Conceptual Planning. Pending staff availability.This project will assess light levels and lighting improvements to the City's parks. South Park, Clark Field, and Valley Park. The project will identify scope of required improvements and cost estimates for final design and construction. 538 Citywide Park Master Plan 650,000$ Lisa Nichols X 02/24 Conceptual Planning. Contract for Project Management Services for Development of the Parks Master Plan to Catalyst Consulting was awarded July 12, 2022. Preparing master plan. The City is seeking to prepare a Parks Master Plan that achieves the following goals: • Engages the community and local recreational organizations in a dialogue about parks and open space resources in Hermosa Beach; • Identifies the current demand/utilization and the future/evolving parks and recreational facility needs for the Hermosa Beach community; • Leverages the vision and goals of the recently adopted General Plan and the Community Decision-Making Tool; • Identifies an appropriate balance between organized and informal recreational activities at the City’s parks and open spaces; • Serves as a dynamic useful planning and implementation document that enjoys broad community and political support; • Provides a comprehensive strategy to maintain, rehabilitate and improve the City’s network of parks, facilities, and open space assets, including current unfunded park and recreational opportunities; • Evaluates the effective use of the City’s financial and physical resources and opportunities to fund implementation of the recommendations in the Master Plan. X 549 Temporary Beach Accessible Routes 30,904$ Jasmine Lopez X 05/23 Construction nearing completion. Signage and striping for ADA spaces to be completed.This project is to continue the City's temporary beach access routes pilot program. Access routes will be established on the beach at 2nd Street, 11th Street, and 22nd Street. ADA improvements are integral to the project. 603 South Park Slope and Irrigation Repairs 1,700,000$ Jonathan Pascual X 03/24 Final Engineering Design. Finalizing irrigation and landscaping plans and specifications. Staff completing grant application for State award for $190K of supplemental funding. This project will address sloped areas around the playground area at South Park. Funding would be utilized to install interim measures in order to open up the area to the public while the City pursues more permanent measures for repairs required of the entire park, including irrigation and landscaping. X 604 City Wide ADA Improvements (NEW)200,000$ Andrew Nguyen X 02/24 Project to be incorporated with CIP 502 Greenbelt Pedestrian Trail. Project to include enhanced crosswalk in front of Clark building and curb ramp upgrades on Valley Dr and Ardmore Ave. 60% Plan and Specification received and under review by staff. This project provides improvements city wide in order to comply with the American with Disabilities Act (ADA) and meet the latest Federal Standards along with the City's Transition Plan being developed. ADA improvements are integral to the project. 610 Fort Lots-O-Fun Wall and Gate Improvements (NEW)100,000$ TBD X 03/24 Conceptual Planning.This project provides necessary improvements and repairs to the existing retaining wall and wooden gate at Fort Lots-O-Fun. The Project currently includes funding for design of the improvements; construction costs will be further defined through the design process. 619 Pickleball Court Resurfacing (NEW)150,000$ Jasmine Lopez X 05/24 50% Plans under review. This project will resurface and reconfigure the Kelly Courts at Clark Field. The courts will be restriped and reconfigured and the lights and fencing relocated to meet court standards. 605 City Facilities Condition and Needs Assessment 500,000$ TBD X TBD Conceptual Planning. Pending staff availability.This project will prepare condition assessment reports for City facilities throughout the City to understand the infrastructure improvement needs. 607 Record Center Renovation (NEW)160,000$ Jasmine Lopez X 03/25 Design firm preparing conceptual plans.This project provides necessary safety improvements to the City’s Record Center that is currently housed in the former shower and locker room area in the lower level of the Community Center. The area is not designed, or properly set up, to be a Records Center for the City to ensure safe retention and processing of public records. The Records Center is in need of several improvements to bring the area up to current health and building safety standards, including, but not limited to, new sprinkler system, new ventilation system, pipe repairs, seismic retrofit of records shelving, and lighting modifications. The Project currently includes funding for design of the improvements; construction costs will be further defined through the design process. 609 Downtown Strategic Plan Implementation 350,000$ Andrew Nguyen X 04/25 Conceptual Planning.The purpose of this project is to mitigate safety concerns with lighting improvements for the City’s downtown area. This project will install catenary lights and dimming units on Pier Plaza. 615 New Corporate Yard Facilities 500,000$ TBD X TBD Conceptual Planning. Pending staff availability. This project is for the design and construction of a new City Yard. The current City Yard is in need of reconstruction. A new City Yard will provide a safe and functional area for City maintenance crew and staging. 616 Bard Trailer Improvements 150,000$ Stephanie Holst X 01/24 Design in progress.This project will provide improvements to the trailer on Bard Street at City Hall for use by staff and the City. 617 Civic Center Charging Stations (NEW)100,000$ Doug Krauss X 08/23 Construction.This project will explore the electrical power needs and installation of expanded electric vehicle charging infrastructure to serve the Police Department fleet on Bard Street, adjacent the Police Department and City Hall. The expanded charging would include up to 10 new chargers including both Level 2 and Level 3 chargers. PUBLIC BUILDING AND GROUND IMPROVEMENTS Categories: SH = Street/Highway SSD = Sewer/Storm Drain PI = Parks PBG = Public Building and Ground 3 of 4 79 City of Hermosa Beach Updated 5-10-23 UPDATED FY 2022-23 CAPITAL IMPROVEMENT PROGRAM Light Blue indicates projects milestone updates. ADA ComponentCIP No.Project Name Project Budget Project Manager Conceptual PlanningPreliminary DesignFinal Engineering DesignProject Approvals/BiddingConstructionCloseoutEstimated Project Completion Date Current Project Status Project Description 618 Tsunami Siren (NEW)4,700$ TBD X TBD Preliminary Design.This grant-funded project will include working with the Emergency Management Coordinator, Los Angeles County Beach and Harbor to install an outdoor warning siren at the Community Center and possible other locations and integrate the selected siren and the Beach Emergency Evacuation Lighting System (BEELS) systems into the City's alert and warning software platform Alert South Bay. 620 City Wide Roof Repair (NEW)240,000$ TBD X 09/24 Conceptual Planning. Pending staff availability.This project will repair and replace roofs at several City facilities including City Yard, and Lawn Bowling. 621 Comprehensive Downtown Lighting Assessment (NEW)150,000$ TBD X 01/25 Conceptual Planning. Pending staff availability.This project will assess light levels, electric system requirements, and desired lighting improvements (i.e., ornamental, roadway, pedestrian scale) for the City's Downtown district. The project will identify scope of required improvements and cost estimates for final design and construction. 622 Emergency Power Assessment (STUDY) (NEW)116,450$ TBD X TBD Study/Conceptual Planning.This grant-funded study will conduct a power needs assessment of critical city infrastructure that would be utilized during a disaster/emergency such as shelter locations, the emergency operations center among others and provide recommendations to ensure critical power needs are addressed. 623 Pier Structural Inspection and Evaluation (NEW)300,000$ Michelle Licata X 06/23 Inspection scheduled for mid-May with report and identified repairs to follow. Repairs constructed via change order as part of CIP 629. This inspection and evaluation will be performed in coordination with CIP 629 and CIP 660. Inspection of the pier will be performed to assess and evaluate structural condition of the pier and provide recommendations for additional repairs needed. 629 Municipal Pier Structural Assessment and Repairs 2,400,000$ Michelle Licata X 06/23 Construction estimated to be completed in June. Constructing with CIP 660.Repairs of the municipal pier structural elements including the piles, pile caps, deck and the lifeguard storage room. 660 Municipal Pier Electrical Repairs 900,000$ Michelle Licata X 06/23 Construction estimated to be completed in June. Constructing with CIP 629.The pier electrical repairs will involve the replacement of existing conduit, junction boxes, connections and wiring so that the lights can be functional. The project will also eliminate the service box towards the end of the pier and create a new service connection point for the foghorn at the end of the pier. This project will also include the replacement of the bollard lighting at the pier with new LED lighting fixtures. X 669 City Park Restrooms and Renovation 1,438,691$ Jonathan Pascual X 08/23 Construction. Clark Field restroom complete; other locations in progress. Construction per contract is to be completed by mid August, however individual restrooms will be opened upon completion and full project is estimated to be completed sooner. This project consists of construction of new ADA compliant restrooms at Forts Lots-o-Fun, Seaview Parkette, South Park, and Clark Field. This project also plans to renovate existing restrooms at South Park and Clark Field. ADA improvements are integral to the project. X 682 Parking Lot D Improvements 1,200,000$ Doug Krauss X 02/25 Coastal Conservancy Board grant awarded in April 2021. Measure W Grant Funds awarded May 2022. Staff is finalizing design and developing the bid package for advertisement. The project will install a rapid electric vehicle charging station, expand bicycle parking and capture and treat storm water run- off from road and parking surfaces. Project will include new ADA ramp to the parking lot and new ADA parking spots. Estimated cost of ADA improvements is $15,000 684 Emergency Operations Center (EOC) Renovations 200,000$ TBD X TBD Conceptual Planning. Pending staff availability.This project will add restrooms to the EOC and renovate the adjacent room for future EOC uses. The EOC is located within a building designated as a historical building, which will require a Certificate of Appropriateness to complete the repairs. This project will be completed in two phases. Phase 1 includes restroom construction including flooring, lighting, wall and ceiling repairs, painting, new plumbing, and installing fixtures. Phase 2 includes complete room renovation including new flooring, ceiling, lighting, furnishings, and relocation of Emergency System IT equipment, including a new switch, 2 UPC batteries, and firewall to support the EOC. Security Improvements to include new key fob locking systems. X 689 Clark Building Renovations 1,093,743$ Jonathan Pascual X 02/24 Finalizing bid package. On-call design firm finalizing plans and specifications and working to address comments from the LA Department of Public Health. Project is estimated to go out to bid for construction by July. The project proposes: 1. Design, Operational Review 2. Kitchen Remodel - including new commercial appliances, sinks, countertops, lighting, tile, flooring, doors and ADA upgrades. 3. Restrooms Remodel - including new flooring, fixtures, stalls, sinks, toilets, lighting, and ADA upgrades. Electrical, plumbing, sewer line upgrades. 4. Install new Heating, ventilation, and air conditioning. 5. Acoustic panels and new lighting throughout ballroom area. 6. ADA upgrades to entrance building entrance points. ADA improvements are integral to the project. X 692 14th Street Beach Restroom Rehabilitation 527,515$ TBD X TBD Conceptual Planning. Pending staff availability.This project proposes to construct a new restroom facility which includes replacement of the entire building; restrooms; appurtenant plumbing; ADA improvements for compliance. This project will also include the replacement of the existing sewer lift station components which includes 2 submersible pumps; motor control panel; associated plumbing; addition of telemetry for condition/outage notifications. New restrooms will be ADA compliant. 696 Police Station Improvements 300,000$ Jasmine Lopez X 12/23 Finalizing bid package. This project will include increased security measures and improvements to report writing room, evidence room, and property room. Police staff has determined there is a need for renovations to the department office for a new layout. X 699 Parking Structure (Lot C) Improvements 1,362,696$ Jonathan Pascual X 03/24 Finalizing bid package. This project provides repairs and improvements to the City's parking structure (Lot C) based on the assessment report from Study 694 Parking Structure (Lot C) Structural Assessment including structural, elevator, and electrical repairs. Improvements will include ADA components to be determined during design. Categories: SH = Street/Highway SSD = Sewer/Storm Drain PI = Parks PBG = Public Building and Ground 4 of 4 80 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 23-0306 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 23, 2023 ACTION MINUTES OF THE PUBLIC WORKS COMMISSION MEETING OF MARCH 15, 2023 (Public Works Director Joe SanClemente) Recommended Action: Staff recommends City Council receive and file the action minutes of the Public Works Commission meeting of March 15, 2023. Attachments: 1.Action Minutes of the March 15, 2023 Public Works Commission Meeting Respectfully Submitted by: Joe SanClemente, Public Works Director Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 5/18/2023Page 1 of 1 powered by Legistar™81 City of Hermosa Beach City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Action Minutes Wednesday, March 15, 2023 6:00 PM Public Works Commission Chairperson Kathy Dunbabin Vice Chairperson Janice Brittain Commissioners Scott Hayes David Grethen Thor Legvold Public Works Director Joe SanClemente City Engineer Lucho Rodriguez Associate Engineer Andrew Nguyen City Attorney’s Office John Natalizio 82 Public Works Commission Regular Meeting Agenda March 15, 2023 City of Hermosa Beach Page 2 I. CALL TO ORDER Chairperson Dunbabin called the meeting to order. II. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Chairperson Dunbabin. III. ROLL CALL Present: Commissioner David Grethen, Commissioner Thor Legvold, Commissioner Scott Hayes, Vice Chairperson Janice Brittain, Chairperson Kathy Dunbabin Clerk of the meeting announced a quorum. Staff Present: Joe SanClemente, Director of Public Works; Lucho Rodriguez, City Engineer; Andrew Nguyen, Associate Engineer; John Natalizio, City Attorney’s Office IV. ANNOUNCEMENTS Commissioner Grethen made an announcement regarding the Mid-Year budget review and upcoming Capital Improvement Program Study Session. Chairperson Dunbabin thanked Public Works Staff for the Saint Patrick's Day parade. V. PRESENTATIONS a. Leadership Hermosa Beach Class Project Leadership Hermosa was unable to come to the meeting. b. Valley Park Ave Tree Removal and Replacement for CIP 195 Assistant Engineer German Alvarez provided an update on CIP 195. Commissioner Grethen, Commissioner Hayes, and Commissioner Levgold provided comments. VI. APPROVAL OF AGENDA ACTION: Vice Chairperson Brittain motioned to approve the agenda. Commissioner Hayes seconded the motion. Motion passed 5-0. VII. PUBLIC WORKS DIRECTOR REPORT a. Verbal Update Director SanClemente introduced Saad Malim, new Senior Engineer for Public Works. Director SanClemente provided a summary of CIP 601, CIP 606, and CIP 607. 83 Public Works Commission Regular Meeting Agenda March 15, 2023 City of Hermosa Beach Page 3 b. Monthly Activity Reports Director SanClemente presented activity report updates for the months of January and February. Commissioner Hayes and Commissioner Grethen provided comments. c. CIP Status Update City Engineer Rodriguez provided updates to several CIPs in design and some nearing construction. Chairperson Dunbabin, Commissioner Hayes, and Commissioner Grethen provided comments. VIII. PUBLIC PARTICIPATION – ORAL AND WRITTEN COMMUNICATIONS FROM THE PUBLIC: • Written communications were received. • Richard Hopper provided a comment regarding storm drain outlets on the beach. • Director SanClemente provided information on beach maintenance operation. IX. COMMISSIONER COMMENTS: Commissioner Grethen made a comment regarding the audio visual system, street paving, and response to public comment and written communication received by Commission. X. CONSENT CALENDAR XI. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION a. Action Minutes of the Public Works Commission Meeting of November 16, 2022 Item A pulled by Commissioner Grethen. Commissioner Grethen and Hayes requested changes and corrections to the minutes. ACTION: A motion was made by Commissioner Hayes, seconded by Commissioner Grethen to approve the minutes as corrected. The motion was carried by the following vote. Aye: 5 – Commissioner Grethen, Commissioner Levgold, Commissioner Hayes, Vice Chairperson Brittain, Chairperson Dunbabin XII. PUBLIC HEARINGS None XIII. MATTERS FOR COMMISION CONSIDERATOIN a. Request to Create a Parks Master Plan Subcommittee 84 Public Works Commission Regular Meeting Agenda March 15, 2023 City of Hermosa Beach Page 4 Recommendation: It is recommended that the Public Works Commission consider creating a subcommittee to work collaboratively with staff and RJM Design Group, Inc. on the development of a new Parks Master Plan. Director SanClemente provided an introduction of the report with RJM Design providing a presentation with Community Resources Staff and questions by the Commission. No Public Comments. ACTION: Commissioner Legvold motioned to create Park Master Plan subcommittee and nominate Commissioner Grethen and Commissioner Hayes for the subcommittee. Motion seconded by Commissioner Brittain. Motion passed 5-0. XIV. ADJOURNMENT Meeting adjourned at 8:19 PM. 85 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 23-0299 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 23, 2023 PLANNING COMMISSION TENTATIVE FUTURE AGENDA (Community Development Director Carrie Tai) Recommended Action: Staff recommends City Council receive and file the June 20,2023 Planning Commission tentative future agenda. Attachments: 1.Planning Commission June 20, 2023 Tentative Future Agenda Respectfully Submitted by: Carrie Tai, Community Development Director Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 5/18/2023Page 1 of 1 powered by Legistar™86 F:\B95\CD\PC\2023\5-16-2023\Planning Commission Tentative Agenda for 6-20-23.docx Revised 05/11/2023 1:43 PM Tentative Future Agenda PLANNING COMMISSION City of Hermosa Beach June 20, 2023 Regular Meeting 7:00 PM Project Title Public Notice Meeting Date 707 3rd Street – 2-unit condo (CUP/PDP/VTPM) 6/8/23 6/20/23 Tri-Annual Review for 11/1/22 – 4/30/23 (Staff Item) 6/8/23 6/20/23 Upcoming and Pending Projects ⇒ H20 Hotel – Conditional Use Permit Amendment ⇒ May 2023 – Planning Commission Special Meeting (date to be determined) ⇒ Tri-Annual Review for 11/1/22 – 4/30/23 (Hearing) 87 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 23-0318 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 23, 2023 ACTION MINUTES OF THE PLANNING COMMISSION REGULAR MEETING OF MAY 16, 2023 (Community Development Director Carrie Tai) Recommended Action: Staff recommends City Council receive and file the action minutes of the Planning Commission regular meeting of May 16, 2023. Attachments: 1.Planning Commission Action Minutes Regular Meeting of May 16, 2023 Respectfully Submitted by: Carrie Tai, Community Development Director Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 5/18/2023Page 1 of 1 powered by Legistar™88 City Hall 1315 Valley Drive Hermosa Beach, CA 90254 City of Hermosa Beach Meeting Minutes Planning Commission Chair Stephen Izant Vice Chair Peter Hoffman Commissioners Marie Rice David Pedersen Jonathan Wicks 7:00 PM Council Chambers (In-Person/Virtual)Tuesday, May 16, 2023 I. CALL TO ORDER The meeting was called to order by Chair Stephen Izant at 7:00 PM. II. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Commissioner Wicks. III. ROLL CALL Present: 5 - Commissioner Pedersen, Chair Izant, Vice Chair Hoffman, Commissioner Rice, Commissioner Wicks Absent: 0 Assistant Planner Johnathon Masi announced a quorum. All Planning Commissioners attended in-person in the Council Chambers except Commissioner Pedersen, who attended virtually. Staff present: Carrie Tai, Community Development Director Patrick Donegan, City Attorney Stefanie Edmonson, Interim Senior Planner Maricela Guillean, Associate Planner Johnathon Masi, Assistant Planner Melanie Bristow, Administrative Assistant Joe SanClemente, Public Works Director Dorothy Scheid, Police Captain IV. PUBLIC PARTICIPATION -- ORAL AND WRITTEN COMMUNICATIONS Page 1City of Hermosa Beach Printed on 5/18/2023 89 May 16, 2023Planning Commission Meeting Minutes The following people provided public comment: 1. Ty Renner (in-person) 2. Kelly Douglas (in-person) 3. Dr. Abbey Gaske (virtually) a.WRITTEN COMMUNICATION (Administrative Assistant Melanie Bristow) Motion by Commissioner Rice and seconded by Vice Chair Hoffman to receive and file the written communication. Motion carried as follows: Aye: 5 - Commissioner Pedersen, Chair Izant, Vice Chair Hoffman, Commissioner Rice, Commissioner Wicks Nay: 0 V. CONSENT CALENDAR a.ACTION MINUTES OF THE PLANNING COMMISSION SPECIAL MEETING OF MARCH 9, 2023 AND REGULAR MEETING OF MARCH 21, 2023 (Administrative Assistant Melanie Bristow) Motion by Vice Chair Hoffman and seconded by Commissioner Wicks to receive and file the action minutes of the Planning Commission special meeting of March 9, 2023 and regular meeting of March 21, 2023 as presented. Motion carried as follows: Aye: 5 - Commissioner Pedersen, Chair Izant, Vice Chair Hoffman, Commissioner Rice, Commissioner Wicks Nay: 0 VI. MUNICIPAL MATTER a.Review of Fiscal Year 2023-2024 Capital Improvement Program (CIP) for Conformance with the City’s General Plan Interim Senior Planner Stefanie Edmondson provided a presentation for this item. Vice Chair Hoffman provided comments. Commissioner Rice provided comments. Commissioner Pedersen provided comments. Motion by Vice Chair Hoffman and seconded by Commissioner Rice to determine by minute order that the City of Hermosa Beach Fiscal Year 2023-24 Capital Improvement Program (CIP) is in conformity with the goals and policies of the City’s General Plan (PLAN Hermosa). Motion carried as follows: Aye: 5 - Commissioner Pedersen, Chair Izant, Vice Chair Hoffman, Page 2City of Hermosa Beach Printed on 5/18/2023 90 May 16, 2023Planning Commission Meeting Minutes Commissioner Rice, Commissioner Wicks Nay: 0 b.DISCUSSION OF ALCOHOL-RELATED VIOLATIONS AT AKA SUSHI LOCATED AT 1121 AVIATION BOULEVARD (Community Development Director Carrie Tai) Community Development Director Carrie Tai provided a staff report for this item. Police Captain Dorothy Scheid provided comments. Commissioner Pedersen provided comments. Commissioner Wicks provided comments. Police Captain Dorothy Scheid provided comments. The following people provided public comment: 1. Edward Song (in-person) Vice Chair Hoffman provided comments. Commissioner Rice provided comments. Community Development Director Carrie Tai provided comments. Commissioner Rice provided comments. Commissioner Wicks provided comments. Commissioner Pedersen provided comments. Chair Izant provided comments. Motion by Vice Chair Hoffman and seconded by Commissioner Wicks to bring this item back to the Planning Commission as a public hearing for a review of the Conditional Use Permit for AKA Sushi, an existing restaurant with on-site alcohol consumption at 1121 Aviation Boulevard. Motion carried as follows: Aye: 5 - Commissioner Pedersen, Chair Izant, Vice Chair Hoffman, Commissioner Rice, Commissioner Wicks Nay: 0 VII. PUBLIC HEARING a.TA23-01 ZONE TEXT AMENDMENT AND ORDINANCE TO AMEND THE HERMOSA BEACH MUNICIPAL CODE CHAPTER 17.21 REGARDING ACCESSORY DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS AND A DETERMINATION THAT THE PROJECT IS Page 3City of Hermosa Beach Printed on 5/18/2023 91 May 16, 2023Planning Commission Meeting Minutes EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA). (Associate Planner Maricela Guillean) Associate Planner Maricela Guillean provided a staff report and presentation for this item. Vice Chair Hoffman provided comments. Associate Planner Maricela Guillean provided comments. Commissioner Rice provided comments. Community Development Director Carrie Tai provided comments. City Attorney Patrick Donegan provided comments. Commissioner Pedersen provided comments. Community Development Director Carrie Tai provided comments. Commissioner Pedersen provided comments. Vice Chair Hoffman provided comments. There were no public comments for this item. Commissioner Rice provided comments. Chair Izant provided comments. Community Development Director Carrie Tai provided comments. Commissioner Rice provided comments. Commissioner Pedersen provided comments. Commissioner Wicks provided comments. City Attorney Donegan provided comments. Motion by Vice Chair Hoffman and seconded by Commissioner Rice to recommend that City Council approve a zone text amendment for section 17.21.040(B)(4) and (B)(5) regarding height. Motion carried as follows: Aye: 5 - Commissioner Pedersen, Chair Izant, Vice Chair Hoffman, Commissioner Rice, Commissioner Wicks Nay: 0 Page 4City of Hermosa Beach Printed on 5/18/2023 92 May 16, 2023Planning Commission Meeting Minutes Motion by Commissioner Wicks and seconded by Vice Chair Hoffman to recommend that City Council approve a zone text amendment for section 17.21.030(A) regarding ADUs and JADUs. Motion carried as follows: Aye: 4 - Chair Izant, Vice Chair Hoffman, Commissioner Rice, Commissioner Wicks Nay: 1 - Commissioner Pedersen Motion by Commissioner Rice and seconded by Commissioner Pedersen to recommend that City Coucil deny staff recommendation and keep the current prohibition on roof top decks for ADUs in 17.21.040(F). Motion carried as follows: Aye: 3 - Chair Izant, Commissioner Rice, Commissioner Pedersen Nay: 2 - Vice Chair Hoffman, Commissioner Wicks VIII. STAFF ITEMS a. VERBAL REPORT ON CITY COUNCIL ACTIONS Community Development Director Tai reported that at the last City Council meeting, staff provided information on regulations pertaining to wireless communication facilities. b. STATUS REPORT ON MAJOR PLANNING PROJECTS Community Development Director Tai commented that the Housing Element draft is expected to be ready for review in June or July. c.PLANNING COMMISSION TENTATIVE FUTURE AGENDA (Administrative Assistant Melanie Bristow) Director Tai commented that a condominium project is coming up on the June agenda as well as a public hearing for AKA Sushi. Motion by Vice Chair Hoffman and seconded by Commissioner Rice to receive and file the June 20, 2023 Planning Commission tentative future agenda. Motion carried as follows: Aye: 5 - Commissioner Pedersen, Chair Izant, Vice Chair Hoffman, Commissioner Rice, Commissioner Wicks Nay: 0 IX. COMMISSIONER ITEMS a. PLANNING COMMISSION COMMENTS b. FUTURE AGENDA ITEMS Commissioner Wicks provided comments. Page 5City of Hermosa Beach Printed on 5/18/2023 93 May 16, 2023Planning Commission Meeting Minutes City Attorney Donegan provided comments. Commissioner Wicks provided comments. Community Development Director Tai provided comments. X. ADJOURNMENT Motion by Vice Chair Hoffman and seconded by Commissioner Rice to adjourn the meeting until the next meeting of the Planning Commission on Tuesday, June 20, 2023 at 7:00 PM. Motion carried as follows: Aye: 5 - Commissioner Pedersen, Chair Izant, Vice Chair Hoffman, Commissioner Rice, Commissioner Wicks Nay: 0 The meeting was adjourned by Chair Izant at 8:40 PM. Page 6City of Hermosa Beach Printed on 5/18/2023 94 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 23-0311 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 23, 2023 SOUTH BAY WORKFORCE INVESTMENT BOARD QUARTERLY SUMMARY Recommended Action: Staff recommends City Council receive and file the Quarterly Summary from the South Bay Workforce Investment Board (SBWIB). Attachment: SBWIB 3rd Quarter Summary for Program Year 2022-2023 Respectfully Submitted by: Chris Cagle, SBWIB Regional Affairs Manager Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 5/18/2023Page 1 of 1 powered by Legistar™95 SOUTH BAY WORKFORCE INVESTMENT BOARD 11539 Hawthorne Blvd., Suite 500, Hawthorne, CA 90250 Office 310-970-7700; Fax 310-970-7712 Quarterly Summary of the April 20, 2023, South Bay Workforce Investment Board of Directors Meeting Hermosa Beach This report summarizes the April 20, 2023, South Bay Workforce Investment Board’s (SBWIB) meeting activities and program accomplishments during the 3rd Quarter of Program Year 2022-2023. As you are aware, the South Bay WIB is comprised of representatives from the eleven participating cities of Hermosa Beach, Redondo Beach Lawndale, El Segundo, Inglewood, Carson, Manhattan Beach, Torrance, Hawthorne, Lomita and Gardena for the delivery of employment and training services through its One-Stop Business and Career Centers. *The South Bay Workforce Investment Board’s 23rd Annual Blueprint for Workplace Success Youth & Young Adults Job Fair was held on April 19, 2023 at El Camino College. The Job Fair drew in 2,075 students from local high schools, El Camino College, adult schools, community-based organizations, and public job seekers throughout the South Bay. The event was open to young adults between the ages of 16-24 years old and the public. Amongst the attendees were 90 employers and 186 hiring representatives, from private and public sectors. Nearly 300 students were hired on the spot or invited for a second interview. *The South Bay WIB was awarded a $250,000 grant to provide work readiness services to fifty (50) students with disabilities 16 – 22 years of age. The grant funding will be used to provide one hundred (100) additional paid work experience hours to students with disabilities in an effort to enhance their skills. Students will be interning with local non-profits, community-based organizations, and for-profit businesses. *On March 16, 2023, the South Bay WIB, as one of the lead partners for the Western Regional Pilot, convened a White House Space Industry Coalition meeting, at the SBWIB corporate office in Hawthorne. Those that attended the meeting are participating in the Southern California Regional Pilot which was established under the White House Space Industry Coalition to address the rising demand for the space industry’s skilled technical workforce. The Southern California Regional Pilot Program is led 96 by NASA and Northop Grumman and is one of three programs established nationally with the purpose of collaborating with service providers including community colleges, Workforce Development Boards, and others to demonstrate a replicable and scalable approach to attracting, training, and creating employment opportunities, with an emphasis on attracting people from backgrounds underrepresented in STEM jobs. During the meeting employers from eight companies received information from education and workforce development partners about available resources to: build their technical workforce pipeline; meet their current and future workforce needs for skilled technical roles; and reach their diversity, equity and inclusion goals. The employers discussed their skilled technical needs and expressed their commitment to the regional pilot. Last quarter, the SBWIB also participated in the White House National Space Council STEM Forum in Washington, D.C. This invitation-only event allowed the SBWIB to hear about the Biden-Harris Administration’s space STEM priorities and connect with stakeholders from the public, private, and philanthropic sectors around the country who are committed to developing solutions to the space-related STEM education and workforce challenges of today. *America's Job Center of California (AJCC)/One-Stop Services – The SBWIB operates four One-Stop Business & Career Service Centers located in Inglewood, Torrance, Gardena and Carson. The One-Stop Centers are open to the public, continue to offer services virtually or in- person, and highly recommend scheduling an appointment for services. Each South Bay One-Stop Business & Career Center continues to assist about 25-30 laid-off workers daily with applying for unemployment insurance benefits. Recruitments, workshops, orientation/info sessions, case management, and career pathway counseling are provided virtually or in-person. Clients are being assisted with crossing over in their short- term vocational training programs from the traditional seat-based instruction to distance learning platforms. The Job Development team conducts recruitment fairs in-person or virtually and will continue to screen and refer applicants to essential service employers that are in desperate need of employees. *In February, more than thirty (30) students completed and graduated from the Bio-Flex Pre-Apprenticeship Program. The two-month long program was funded in part by a grant from the office of Los Angeles County Board of Supervisor Holly Mitchell. During the course of the Bio-Flex Pre- Apprenticeship Program, students had the opportunity to learn about the wide range of careers in life sciences and build their skills to prepare for 97 them. This included completing the SBWIB’s Blueprint for Workplace Success work readiness training, creating or updating their resumes, joining LinkedIn, practicing their interview skills, completing technical skills classes through Biotech Primer, learning about the South Bay Promise Program and life science opportunities at El Camino College, learning about career opportunities from a wide variety of employers, and participating in the hands-on Amgen Biotech Experience at Los Angeles Trade Tech College. The graduates received certificates of completion and a $300 stipend. Interested graduates were extended the opportunity to be matched with a professional mentor and/or participate in a paid work experience assignment. *Rapid Response services were provided to 20 South Bay companies that employ 1,659 individuals who were affected by layoffs/closures during the 3rd Quarter of Program Year 2022-2023. The SBWIB’s Rapid Response team reached out to the employers and offered to provide webinars to assist with the layoffs. The webinars covered services offered at the America’s Job Centers of California, unemployment insurance, healthcare options, and financial services. The Rapid Response team will continue to provide webinars and virtual assistance to employers and dislocated workers. *During the third quarter, six (6) El Camino College students completed the Aero-Flex Pre-Apprenticeship Program through a grant from the Howmet Aerospace Foundation. As part of the three-track program, the students completed the SBWIB’s Blueprint for Workplace Success work readiness training, received resume assistance and interviewing training, and completed technical skills training through Tooling U-SME. Under the final track of the program, students worked onsite at Northrop Grumman to obtain work experience for five weeks. Upon completion of their work experience hours students were assisted with preparing a presentation for Northrop Grumman summarizing their experience. Northrop Grumman hosted a graduation ceremony for the students during which the graduates’ received certificates of completion and a $500 stipend. All six graduates are being hired by Northrop Grumman into a two-year or four-year apprenticeship sponsored by El Camino College. *As a result of the national exposure the SBWIB has attained for its highly successful Aero-Flex Pre-Apprenticeship and Apprenticeship Programs, NASA representatives visiting from Washington D.C. hosted South Bay high school students, along with current and former college level Aero-Flex 98 Pre-Apprentices, for a tour of the Jet Propulsion Laboratory (JPL) in Pasadena on March 15th. The SBWIB coordinated the visit and provided transportation for the students. During their visit to JPL, the students were guided through areas often not included in public tours, including the Spacecraft Assembly Facility, Space Flight Operations Facility, a museum, and the Mars Yard where they saw and learned about the original Mars Rover and helicopter prototypes. Students interfaced with scientists and technicians and began to realize how the concepts of engineering they were learning in school are applied in the real world and space. *Last quarter, the SBWIB enrolled 19 additional individuals in the statewide National Dislocated Worker Employment Recovery grant (NDWG) making the total number enrolled 263. Under this program, displaced workers are provided with job training and placement services. California Employment Development Department (EDD) awarded the South Bay WIB the NDWG Employment Recovery grant to assist workers displaced as a result of the COVID-19 pandemic. So far, 165 out of 197 participants exited the program with employment. *The South Bay Business and Career Center enrolled one additional Hermosa Beach resident in the WIOA (Workforce Innovation and Opportunity Act) dislocated worker program during the 3rd quarter. *The South Bay WIB is part of a two-year project with West LA College and 12 other community colleges to conduct sector-based work in allied health with a goal of increasing enrollments, completions and living wage attainments for community college students. On February 15th, the Los Angeles Regional Consortium for Allied Health hosted an Allied Health Summit and Job Fair at West LA College for employers, academic faculty, and workforce professionals. The Summit provided an opportunity for community colleges to meet employers and better understand their workforce needs, concerns, and suggestions for curriculum development. The summit was followed by an Allied Health Job Fair that was open to the public. *In the last quarter, one additional Hermosa Beach residents exited the WIOA dislocated worker program with employment. *One additional youth from the City of Hermosa Beach was enrolled in the WIOA year-round Youth Program last quarter; this individual received pre- employment Blueprint for Workplace Success training and access to free 99 occupational training based on their career interest. Other services included paid work experience at a worksite in the City of Hermosa Beach. *The South Bay WIB has over $8 million in State and federal grants to support employers and organizations in developing and utilizing apprenticeships. The SBWIB regularly meets with employers across the State about developing apprenticeships. *Applications are currently being accepted for enrollment into the SBWIB’s YouthBuild high school diploma programs with an emphasis on construction. The program is open to at-risk out-of-school youth ages 16- 24. The SBWIB’s YouthBuild program provides a seamless progression from education to work-based training that includes classroom instruction leading to a high school diploma and occupational skills training in construction building trades at approved work sites. Please contact the SBWIB YouthBuild site at (310) 225-3060 for additional information. *SBWIB Board Members and staff participated in the California Workforce Associations’ (CWA) Day at the Capitol in Sacramento on March 8th. Throughout the day, those in attendance met with key legislators and staff to discuss workforce development needs, SBWIB activities, and bills being sponsored, supported, or opposed by CWA. *To date, the South Bay Workforce Investment Board (SBWIB) has trained and placed fifty-five (55) Department of Rehabilitation (DOR) clients into the Los Angeles World Airports (LAWA) iCARE support program. Earlier in the Program Year, the SBWIB secured a contract valued at $1.1 million through the State of California Department of Rehabilitation to train and place up to 100 individuals with disabilities at the Los Angeles International Airport (LAX) for paid work experience assignments. The SBWIB provides eligible individuals with Blueprint for Workplace Success work readiness training prior to placing them at LAX for their paid work experience as a member of the iCARE (Informative, Courteous, Approachable, Responsive, and Efficient) crew. The iCARE crew provides vital guest assistance to visitors and travelers trying to navigate around ongoing construction projects at LAX and supplement LAX staff during emergencies and irregular operations by assisting with crowd control and informational needs. The DOR clients receive 400 hours of paid work experience at a payrate of $20 an hour. Upon completion of their work experience hours the clients will have the opportunity to apply for permanent employment at LAX and 100 receive letters of commendation from LAWA management. Thus far, three (3) of the DOR clients have secured employment. *Last quarter, the SBWIB and local partners hosted the first Information & Networking session for the Southern California Apprenticeship Network (SCAN) at BioscienceLA in Culver City and virtually through Teams. More than 115 individuals were in attendance to learn about apprenticeships and connecting with stakeholders. Speakers included the Department of Labor’s Office of Apprenticeship California Region 6 Director, Douglas Howell, California Department of Apprenticeship Standards Deputy Chief Adele Burnes, and SBWIB Executive Director, Jan Vogel. The event featured an employer and apprentice panel. The goal of SCAN is to bring together community stakeholders interested and invested in expanding apprenticeships across Southern California. Last quarter, the SBWIB also co-presented about SCAN at the National Association of Workforce Boards Conference in Washington, DC with representatives from Robert Half and CVS Health. The SBWIB is the administrator and fiscal agent for SCAN. *Last quarter, the SBWIB provided onsite and virtual services to El Camino College students including hosting 2 recruitment fairs, providing 217 job leads, 6 career workshops/presentations, and 51 students were employed or placed into an internship opportunity. *Last quarter, the South Bay One-Stop Business & Career Centers successfully closed out the Workforce Accelerator Fund Special Grant. The SBWIB exceeded enrollment goals under three separate components; a total of seven (7) specialty nurses, twenty-three (23) certified nursing assistants, and eight (8) clinical laboratory specialists were enrolled. A total of fifteen (15) specialty nurses and certified nursing assistants have secured employment, with an average wage of $20.00 an hour. All 8 clinical laboratory specialists were employed with an average wage of $51.69 an hour. *Our 3rd quarter totals reflect 81,105 individuals received services through our South Bay One-Stop Business and Career Centers, 12,080 of which were serviced through the Torrance One-Stop, where Hermosa Beach residents and businesses are served. *The South Bay One-Stop Business & Career Center will continuously conduct monthly outreach to Hermosa Beach businesses to market SBWIB services available to meet their hiring and business needs. 101 *Last quarter, 3 additional individuals were enrolled under the Homeless Opportunity for Meaningful Employment (HOME) special grant. Under the HOME program, homeless individuals receive specialized services including comprehensive career counseling, housing referrals, referrals to behavioral health partners, and employment and training services. A written summary, along with a report of Program Year 2022-2023’s 3rd quarter activities and accomplishments is being provided for your personal review. Thank you, Jan Vogel SBWIB Executive Director 102 1 | P a ge Committees Activity Report (Based upon the April 20, 2023, South Bay Workforce Investment Board Meeting) *Rapid Response Summary of Activity from July 2022 – March 2023: Number of Companies Affected Number of Employees Affected Number of companies utilizing services Number of companies not receiving service 20 1,659 20 0 City Number of Companies Affected Number of Employees Affected Carson 4 378 El Segundo 2 472 Gardena 3 173 Gardena (Unincorporated) 2 35 Hawthorne 0 0 Hermosa Beach 0 0 Inglewood 2 293 Lawndale 2 164 Lomita 0 0 Los Angeles 0 0 Manhattan Beach 0 0 Redondo Beach 0 0 Torrance 3 32 Torrance (Unincorporated 2 112 Youth Development Council (YDC) Committee Meeting, February 7, 2023: The February 7, 2023, Youth Development Council meeting was called to order at 9:04 a.m. The following information was discussed or acted upon: The Committee took action to approve the November 1, 2022, Meeting Minutes and the Youth Activity and Performance Report. South Bay Workforce Investment Board (SBWIB) Youth Programs Manager, Mr. Grant Smith provided the Youth Development Council Committee with a presentation on the STEPS (Summer Training and Employment Program for Students) and Peer Specialist Training Programs. Under the STEPS Program, the SBWIB will enroll and serve fifty (50) youth, 16 – 21 years of age with disabilities referred from K-12 partner schools, partner community- based organizations, and the Department of Rehabilitation into work readiness and paid work experience activities. One hundred and fifty (150) youth with significant barriers to employment including homeless, foster care, justice involved, and disconnected youth, will be enrolled under the Peer Specialist Training Program. Youth enrolled in the Peer Specialist Training Program will receive peer support specialist training services leading to employment in the behavioral healthcare field. Additionally, the SBWIB has partnered with Loyola Marymount University to provide employment and career pathway case management services. Mr. Smith concluded by stating that youth enrolled under the Peer Specialist Training Program will be eligible to take the California Medi-Cal Peer Support Specialist Certification exam upon program completion. During the meeting, SBWIB staff members provided updates on activities conducted at the Hawthorne and Inglewood Teen Centers, both Bridge to Work Programs, the YouthBuild Program, the Workforce Innovation and Opportunity Act (WIOA) Youth Program, the Youth at Work Summer Program, the iCARE Program, and Special Youth Projects and Grants. 103 2 | P a ge Presidents, Superintendents and Representatives from El Camino College, CSU, Dominguez Hills, the Southern California Regional Occupational Center, Da Vinci Schools, Inglewood, Lennox, Hawthorne, Centinela Valley, LAUSD- Region South, Lawndale, Torrance, and Wiseburn school districts provided the Committee with brief updates on things happening in their districts. The meeting was adjourned at 10:29 a.m. One Stop Policy Committee Meeting, February 22, 2023: The February 22, 2023, One Stop Policy Committee meeting was called to order at 9:01 a.m. The following items were discussed or acted upon. The November 16, 2022, meeting minutes and the Program Year (PY) 2022-23, Second Quarter Activity Summaries for Classroom Training Providers were approved. The PY 2022-23 Quarterly Self-Service Activity Report through January 31, 2023, was presented by Mr. Robert Chavez and approved unanimously by the Committee. Mr. Michael Trogan provided a brief update on disability services offered by the South Bay Workforce Investment Board in partnership with community partners including the Department of Rehabilitation (DOR). The Committee received updates on the iCARE Program, the STEPS (Summer Training Employment Program for Students) Program and a 30-hour Disability Access Coordinator Certificate Program. Ms. Justina Munoz provided the Committee with an update on the two-year modifications to the Program Year 2021-24 Regional and Local Plans which are due to the State by March 31, 2023. The South Bay Workforce Investment Board held a Stakeholder and Community Engagement Forum regarding modifications to the Local Plan on February 7th. The Committee was informed that the SBWIB released the drafted modifications to the Local Plan on February 25th for the 30-day public comment period. Mr. David Baquerizo, SBWIB One-Stop Operator provided a brief report on his role as the Operator and the Comprehensive One-Stop partner meetings. The meeting was adjourned at 9:40 a.m. Performance & Evaluation Committee Meeting, February 21, 2023: The February 21, 2023, Performance & Evaluation Committee meeting was called to order at 9:00 a.m. The following items were discussed or acted upon: The November 15, 2022, meeting minutes were reviewed and approved by the Committee. The WIOA Fiscal Year 2022-23, second quarter expenditure report through December 31, 2022, was approved unanimously, as well as the Program Year 2022-23 Self-Service and Activity report through January 31, 2023. Staff member Justina Munoz presented the 2nd Quarter One-Stop Centers and Service Providers Report. The report displayed that the South Bay One-Stop Centers and Service Providers successfully met the 50% quarterly enrollment goals for the second quarter. In regards to outcomes after exiting, all Centers and Service Providers met the planned entered employment rates under the Adult and Dislocated Worker Programs. Under the Youth Program, the Inglewood One-Stop only met 13% of their positive youth exit rate, therefore, Ms. Munoz recommended that a letter of concern be issued. After review and discussion, the Committee unanimously approved the 2nd Quarter Service Provider and Operating Cities Report and issuing a letter of concern to the 104 3 | P a ge Inglewood One-Stop regarding the Youth Program exit rate. Ms. Laura Bischoff presented the 2nd Quarter Vendor Performance Report. Staff recommendations were to place 13 training providers on probation and to place 11 training courses on hold. Ms. Bischoff informed the Committee that South Bay Workforce Investment Board (SBWIB) staff will send letters of concern to the training providers allowing them an opportunity to work out any discrepancies before action is taken. The providers placed on hold will not receive any more referrals until their placement numbers have improved. After discussion, the 2nd Quarter Vendor Performance Report for classroom training providers was approved unanimously by the Committee. The meeting was adjourned at 9:46 a.m. Business & Economic Development Committee Meeting, April 5, 2023: The April 5, 2023, Business, Technology and Economic Development Committee meeting was called to order at 9:03 a.m. The Committee reviewed and approved the January 4, 2023, Meeting Minutes. Staff member Maria Frias presented the PY 22-23 3rd quarter Rapid Response Activity Report. Twenty (20) companies received Rapid Response services through March 31, 2023, with a total of 1,653 employees affected by layoffs or closures. After review and discussion, the Rapid Response Activity Report was approved unanimously by the Committee. The latest Construction and Utilities Preparation Program (CUPP) report was reviewed by the Committee and reflected that a total of 662 individuals have been placed in an apprenticeship program with various construction companies since July of 2021. 642 of the apprenticeship placements were minorities and 30 of the placements were female. Mr. Michael Trogan provided a brief update on the South Bay Workforce Investment Board’s (SBWIB) healthcare initiatives including the apprenticeship programs in the areas of specialty nursing, certified nursing assistant, phlebotomy, and clinical laboratory science. Mr. Chris Cagle shared photos and information with the Committee regarding a White House Space Industry Coalition meeting held at the South Bay Workforce Investment Board (SBWIB) on March 16, 2023, to address the rising demand for the space industry’s skilled technical workforce. The Committee also viewed photos and a video of students from Hawthorne High School and the SBWIB’s Aero-Flex Apprenticeship Program, touring the NASA Jet Propulsion Laboratory (JPL) in Pasadena. During the meeting, SBWIB staff also provided the Committee with updates on Pre-Apprenticeship and Apprenticeship Programs, Employment Training Panel (ETP) funding, the Southern California Apprenticeship Network, other special projects, and new funding opportunities. The meeting was adjourned at 9:40 a.m. Executive Committee Meetings: The following are highlights of the February 16, 2023, March 9, 2023, and April 13, 2023, Executive Committee Meetings: The Executive Committee approved all committee reports and meeting minutes this past quarter. 105 4 | P a ge The Workforce Innovation and Opportunity Act (WIOA) requires that the Program Year (PY) 2021 – 2024 Regional and Local Workforce Development Board Plans be modified after two years. During the March 9th meeting the Executive Committee reviewed and unanimously approved drafts of the two-year modifications to the Los Angeles Basin Regional Planning Unit (LABRPU) Regional Plan and the South Bay Workforce Investment Board (SBWIB) Local Plan. Last quarter, the Executive Committee approved Youth Development Council Committee Member, Jakara Boose’s alternate nomination request to appoint Mr. George Lee, Business Specialist for the Department of Rehabilitation as her alternate on the Youth Development Council Committee. During the April 13, 2023, meeting, the Executive Committee also approved the SBWIB April 20, 2023, Meeting Agenda. During the third quarter, the Executive Committee approved honoring the legacy of Chairman Wayne Spencer by naming a Community Service Award after him. Lastly, the Executive Committee approved submission of the SBWIB’s High Performing Workforce Board Application, which is due to the State by 6:00 p.m., on April 28th. This concludes the Executive Committee Report. 106 SOUTH BAY WORKFORCE INVESTMENT BOARD PY 2022-2023 NUMBER OF INDIVIDUALS SERVED - INFORMATIONAL/SELF SERVICE ONLY PREVIOUS CUMULATIVE PREVIOUS MONTH OF CUMULATIVE REPORT MONTH MARCH PY 22/23 INGLEWOOD, HAWTHORNE, LAWNDALE,37224 5071 5128 42352 EL SEGUNDO ONE-STOP BUSINESS AND CAREER CENTER GARDENA ONE-STOP 12985 1985 1989 14974 BUSINESS AND CAREER CENTER TORRANCE ONE-STOP 10742 1153 1338 12080 BUSINESS AND CAREER CENTER CARSON BUSINESS AND 9688 1290 2011 11699 CAREER CENTER TOTAL 70639 9499 10466 81105 4/11/2023 Self Serve PY22/23:excel 107 SOUTH BAY WORKFORCE INVESTMENT BOARD PROGRAM YEAR 2022/ 2023 MONTHLY ACTIVITY REPORT (NEW ENROLLMENT REPORT) GRANT PERIOD 7/01/2022 TO 6/30/2023 SUMMARY BY CAREER CENTER REPORT PERIOD: 7/01/2022 TO 3/31/2023 PAGE 2 ADULT PROGRAM (G201) Qtr.%Yr.%∆Q Qtr.%Yr.%∆Q Qtr.%Yr.%∆Q Qtr.%Yr.%∆Q SBWIB Qtr.%Year-End %∆Q Gardena Plan Plan Plan Plan Inglewood Plan Plan Plan Plan Torrance Plan Plan Plan Plan Carson Plan Plan Plan Plan TOTAL Plan Plan Plan Plan I. TOTAL CLIENTS 64 52 124%62 103%160 172 93%219 73%139 144 97%170 82%46 45 102%59 78%409 412 99%510 80% A. CARRIED IN 21 21 21 29 29 29 64 64 64 3 3 3 117 117 117 B. NEW 43 31 140%41 105%11 131 143 92%190 69%43 75 80 94%106 71%30 43 42 102%56 77%17 292 295 99%393 74%101 II. TOTAL EXITS 17 #DIV/0!118 54 219%64 4 1600%32 27 119%231 85 272%231 A. UNSUBSIDIZED EMPLOYMENT 17 13 131%6 96 44 218%43 49 3 1633%19 28 21 133%9 190 81 235%190 77 B. ALSO ATTAINED CREDENTIAL 2 13 15%0 29 44 66%14 21 3 700%10 6 21 29%1 58 81 72%0 25 C. % OF PLACEMENT 100%81%77%88%82% D. AVERAGE PLACEMENT WAGE $18.63 $20.85 $29.57 $19.79 $22.21 Grant (201) YOUTH PROGRAM (G301) Qtr.%Yr.%∆Q Qtr.%Yr.%∆Q Qtr.%Yr.%∆Q Qtr.%Yr.%∆Q SBWIB Qtr.%Year-End %∆Q Gardena Plan Plan Plan Plan Inglewood Plan Plan Plan Plan Torrance Plan Plan Plan Plan Carson Plan Plan Plan Plan TOTAL Plan Plan Plan Plan I. TOTAL CLIENTS 22 20 111%25 88%120 131 92%156 77%46 51 90%65 71%24 24 100%32 75%212 226 94%278 76% A. CARRIED IN 4 4 4 54 54 54 10 10 10 0 0 0 68 68 68 B. NEW ENROLLEES 18 16 114%21 86%3 66 77 86%102 65%15 36 41 87%55 65%12 24 24 100%32 75%7 144 158 91%210 69%37 II. TOTAL EXITS 6 14 43%15 121 12%29 6 483%9 27 33%59 168 35%59 A. UNSUBSIDIZED EMPLOYMENT 6 1 2 0 16 5 5 2 29 8 B. ENT. TRAINING/POST-SECONDARY 0 0 0 0 9 3 4 1 13 4 C. ATTAINED RECOGNIZED DEGREE 0 0 0 0 6 2 3 3 9 5 D. AVERAGE PLACEMENT WAGE $19.81 $18.31 $16.87 $16.40 $17.85 YOUTH POSITIVE EXIT RATE 100%13%86%100%71% Grant (301) DISLOCATED WORKER (G501) Qtr.%Yr.%∆Q Qtr.%Yr.%∆Q Qtr.%Yr.%∆Q Qtr.%Yr.%∆Q SBWIB Qtr.%Year-End %∆Q Gardena Plan Plan Plan Plan Inglewood Plan Plan Plan Plan Torrance Plan Plan Plan Plan Carson Plan Plan Plan Plan TOTAL Plan Plan Plan Plan I. TOTAL CLIENTS 51 44 116%51 100%123 138 89%167 74%191 163 117%216 88%47 50 95%60 78%412 394 105%494 83% A. CARRIED IN 23 23 23 49 49 49 110 110 110 18 18 18 200 200 200 B. NEW 28 21 133%28 100%13 74 89 84%118 63%27 81 53 153%106 76%30 29 32 92%42 69%9 212 194 109%294 72%79 II. TOTAL EXITS 13 11 118%69 97 71%73 35 209%28 69 41%4%183 212 86%183 III. TOTAL UNSUBSIDIZED EMPLOYMENT 11 9 122%2 51 82 62%23 64 29 12 24 58 41%6 150 178 84%150 43 A. RETRAINING 4 1 32 18 30 4 10 3 76 26 ALSO ATTAINED CREDENTIAL 4 1 32 18 30 4 10 3 76 26 B. CALLED BACK WITH EMPLOYER 0 0 0 0 0 IV. % PLACEMENT (INCL. CALL BACKS)85%74%88%86%82% V. % PLACEMENT (EXCL. CALL BACKS)85%74%88%86%82% AVERAGE PLACEMENT WAGE $21.86 $27.63 $22.59 $34.92 $26.75 Grant (501) Serving laid of workers; with priority given to those individuals that have been laid-off from employers located in the eleven cities that comprise the South Bay Workforce Investment Area. Serving economically disadvantaged adults 18 years and over in the eleven cities that comprise the South Bay Workforce Investment Area. Serving low income, in school and out of school youth between the ages of 14 and no more than 21 years of age in the eleven cities that comprise the South Bay Workforce Investment Area. 108 SOUTH BAY WORKFORCE INVESTMENT BOARD PROGRAM YEAR 2022 / 2023 MONTHLY ACTIVITY REPORT (NEW ENROLLMENT REPORT) GRANT PERIOD 7/01/2022 TO 6/30/2023 DETAIL BY CITY REPORT PERIOD: 7/01/2022 TO 3/31/2023 PAGE 3 ADULT PROGRAM (G201) Year Year Year Year Year Year Year Year Year Year Year TOTAL Year Gardena Plan ∆Inglewood Plan ∆Hawthorne Plan ∆Lawndale Plan ∆El Segundo Plan ∆Redondo Plan ∆Hermosa Plan ∆Manhattan Plan ∆Torrance Plan ∆Lomita Plan ∆Carson Plan ∆SBWIB Plan ∆Q I. TOTAL CLIENTS 64 62 79 93 54 80 13 32 14 14 37 47 3 8 9 15 81 91 9 9 46 59 409 510 A. CARRIED IN 21 21 3 3 14 14 8 8 4 4 21 21 2 2 6 6 32 32 3 3 3 3 117 117 B. NEW 43 41 11 76 90 24 40 66 17 5 24 2 10 10 0 16 26 9 1 6 1 3 9 2 49 59 17 6 6 1 43 56 17 292 393 101 II. TOTAL EXITS 17 17 71 71 33 33 5 5 9 9 18 18 1 1 0 0 41 41 4 4 32 32 231 231 A. UNSUBSIDIZED EMPLOYMENT 17 17 6 54 54 21 28 28 13 5 5 2 9 9 7 12 12 2 0 0 0 0 0 0 34 34 16 3 3 1 28 28 9 190 190 77 ALSO ATTAINED CREDENTIAL 2 0 19 12 7 1 2 1 1 0 6 1 0 0 0 0 15 9 0 0 6 1 58 25 B. OTHER TERMINATION 0 0 17 15 5 1 0 0 0 0 6 2 1 1 0 0 7 5 1 1 4 3 41 28 18.63 21.61 20.4 17.61 23.76 21.12 0 0 19.51 18.75 29.57 190.96 YOUTH PROGRAM (G301) Year Year Year Year Year Year Year Year Year Year Year TOTAL Year Gardena Plan ∆Inglewood Plan ∆Hawthorne Plan ∆Lawndale Plan ∆El Segundo Plan ∆Redondo Plan ∆Hermosa Plan ∆Manhattan Plan ∆Torrance Plan ∆Lomita Plan ∆Carson Plan ∆SBWIB Plan ∆Q I. TOTAL CLIENTS 22 25 45 64 60 63 12 21 3 8 11 16 4 5 1 4 28 38 2 2 24 32 212 278 A. CARRIED IN 4 4 16 16 26 26 9 9 3 3 2 2 2 2 0 0 6 6 0 0 0 0 68 68 B. NEW 18 21 3 29 48 3 34 37 11 3 12 0 0 5 0 9 14 8 2 3 1 1 4 0 22 32 4 2 2 0 24 32 7 144 210 37 II. TOTAL EXITS 6 6 9 9 5 5 0 0 1 1 4 4 3 3 1 1 20 20 1 1 9 9 59 59 A. UNSUBSIDIZED EMPLOYMENT 6 1 2 0 0 0 0 0 0 0 3 0 2 1 0 0 10 4 1 0 5 2 29 8 ALSO ATTAINED CREDENTIAL 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 5 2 0 0 3 3 9 5 B. ENT. TRAINING/POST-SECONDARY 0 0 0 0 0 0 0 0 0 0 1 0 0 0 1 0 7 3 0 0 4 1 13 4 C. ATTAINED RECOGNIZED DEGREE 0 0 0 0 0 0 0 0 0 0 0 0 D. RETURNED TO SCHOOL 0 0 0 0 0 0 0 0 0 0 0 0 E. OTHER EXITS 0 0 7 1 5 0 0 0 1 0 0 0 1 1 0 0 3 1 0 0 0 0 17 3 19.81 18.31 0 0.00 0 16.35 16.43 0.00 16.87 15.95 16.87 120.59 missing wage on RT Missing wage on RT DISLOCATED WORKER (G501) Year Year Year Year Year Year Year Year Year Year Year TOTAL Year Gardena Plan ∆Inglewood Plan ∆Hawthorne Plan ∆Lawndale Plan ∆El Segundo Plan ∆Redondo Plan ∆Hermosa Plan ∆Manhattan Plan ∆Torrance Plan ∆Lomita Plan ∆Carson Plan ∆SBWIB Plan ∆Q I. TOTAL CLIENTS 51 51 52 67 41 65 13 21 17 14 57 62 7 11 16 22 102 112 9 9 47 60 412 494 A. CARRY IN 23 23 13 13 23 23 6 6 7 7 35 35 4 4 13 13 58 58 0 0 18 18 200 200 B. NEW 28 28 13 39 54 12 18 42 8 7 15 4 10 7 3 22 27 11 3 7 0 3 9 2 44 54 15 9 9 2 29 42 9 212 294 79 II. TOTAL EXITS 13 13 40 40 20 20 3 3 6 6 24 24 5 5 6 6 35 35 3 3 28 28 183 183 III. TOTAL UNSUBSIDIZED EMPLOYMEN 11 11 2 30 30 13 16 16 8 1 1 0 4 4 2 22 22 4 4 4 1 4 4 0 32 32 5 2 2 2 24 24 6 150 150 43 A. RETRAINING 4 1 18 8 10 3 0 0 4 2 10 1 1 0 0 0 19 8 0 0 10 3 76 26 ALSO ATTAINED CREDENTIAL 4 1 18 8 10 3 0 0 4 2 10 1 1 0 0 0 19 8 0 0 10 3 76 26 B. CALLED BACK WITH EMPLOYER 0 0 0 0 0 0 0 0 0 0 0 0 IV. ALL OTHER TERMINATIONS 2 2 10 7 4 3 2 2 2 2 2 0 1 0 2 0 3 0 1 0 4 1 33 17 109 PROGRAM YEAR 2022 / 2023 SOUTH BAY WORKFORCE INVESTMENT BOARD GRANT PERIOD: 7/01/2022 TO 6/30/2023 WTW SUBSIDIZED TRANSITIONAL EMPLOYMENT PROGRAM (STEP 100M) - PAID WEX REPORT PERIOD: 7/01/2022 TO 3/31/2023 DETAIL BY CAREER CENTER PAGE 4 ∆∆∆∆∆∆∆∆ I. TOTAL CLIENTS 1 20 53 6 1 0 0 0 10 5 23 0 A. CARRIED IN 0 0 0 0 0 0 0 0 0 0 0 0 B. NEW 1 0 20 5 53 5 6 2 1 0 0 0 0 10 5 5 2 23 1 0 II. TOTAL EXITS 0 0 0 0 0 0 0 0 0 0 0 0 UNSUBSIDIZED EMPLOYMENT 0 0 0 0 0 0 0 0 0 0 0 0 OTHER TERMINATIONS 0 0 0 0 0 0 0 0 0 0 0 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 ∆∆∆∆∆∆∆∆∆∆∆∆ I. TOTAL CLIENTS 13 3 0 8 8 0 9 9 0 6 33 10 A. CARRIED IN 0 0 0 0 0 0 0 0 0 0 0 0 B. NEW 13 4 3 0 0 8 2 8 1 0 9 0 9 2 0 0 6 1 33 9 10 4 II. TOTAL EXITS 0 0 0 0 0 0 0 0 0 0 0 0 UNSUBSIDIZED EMPLOYMENT 0 0 0 0 0 0 0 0 0 0 0 0 OTHER TERMINATIONS 0 0 0 0 0 0 0 0 0 0 0 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 ∆∆∆∆∆∆∆∆ I. TOTAL CLIENTS 14 14 6 25 12 4 36 0 A. CARRIED IN 0 0 0 0 0 0 0 0 B. NEW 14 3 14 5 6 5 25 7 12 0 4 0 36 9 0 II. TOTAL EXITS 0 0 0 0 0 0 0 0 UNSUBSIDIZED EMPLOYMENT 0 0 0 0 0 0 0 0 OTHER TERMINATIONS 0 0 0 0 0 0 0 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 ∆∆∆∆∆∆∆ I. TOTAL CLIENTS 12 18 0 0 0 0 0 A. CARRIED IN 0 0 0 0 0 0 0 B. NEW 12 2 18 9 0 0 0 0 0 II. TOTAL EXITS 0 0 0 0 0 0 0 UNSUBSIDIZED EMPLOYMENT 0 0 0 0 0 0 0 OTHER TERMINATIONS 0 0 0 0 0 0 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 ENROLLMENT GOALS 248 ∆45 ∆45 ∆13 ∆396 ∆45 ∆81 279 ∆∆∆Q I. TOTAL CLIENTS 81 5 23 0 99 10 0 111 A. CARRIED IN 0 0 0 0 0 0 0 0 B. NEW 81 12 5 2 23 1 0 0 99 23 10 5 30 11 111 29 83 153 II. TOTAL EXITS 0 0 0 0 0 0 0 0 UNSUBSIDIZED EMPLOYMENT 0 0 0 0 0 0 0 0 OTHER TERMINATIONS 0 0 0 0 0 0 0 0 % OF PLACEMENT #DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0! AVERAGE PLACEMENT WAGE $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Targets Temporary Assistance to Needy Families, TANF participants; and places them into Paid Work Experience activity. Participants are placed at worksites that are either Public or Non-Profit in an effort to obtain unsubsidized employment and long term self-sufficiency. Targets CalWORKs participants; and places them into Paid Work Experience and On-the-Job activities in an effort to obtain unsubsidized employment and long term self-sufficiency. P R O V I D E R T O T A L S L A C I T Y T O T A L S P A C I F I C G A T E W A Y T O T A L S PAGE TOTALS1152 359 S B W I B T O T A L S F O O T H I L L T O T A L S S E L A C O V E R D U G O T O T A L S L A C O U N T Y T O T A L SINTERNATIONAL INST. OF LA CATHOLIC CHARITIES OF LOS ANGELESCATHOLIC CHARITIES NEW CENTRAL SGVRESCARE BOYLE HEIGHTS YOUTH POLICY INSTITUTEUNION STATION HOMELESS SERVICESCATHOLIC CHARITIES OF LOS ANGELES (AYE)GAIN / CENTRAL COUNTY HOLLYWOOD WORKSOURCE CTRCANOGA PARK WEST HILLSJVS MARINA/CULVER CITYEL PROYECTO DEL BARRIOWILSHIRE METRO WORKSOURCE CENTERHOUSING AUTHORITYPACECCD RANCHO DOMINGUEZCENTRAL SAN GABRIEL VALLEY GOODWILLGOODWILL / PACOIMA MCS ROSEMEADLAO / MCS SAN GABRIEL VALLEYMCS POMONASASSFA / PARAMOUNTSELA AREA SOCIAL SERVICESJVS PALMDALEJVS PACOIMAJVS CPC ANTELOPE VALLEYHUB CITITES CONSORTIUMVERDUGO JOB CENTERGARDENAINGLEWOODINGLEWOOD (POMONA)CARSONTORRANCE CAREER CENTERPACIFIC GATEWAYFOOTHILLSELACO PERCENT OF PLAN 31% PLANNED ENROLLMENT 1,152 110 PROGRAM YEAR 2022 / 2023 SOUTH BAY WORKFORCE INVESTMENT BOARD GRANT PERIOD: 0/01/2022 TO 6/30/2023 WTW SUBSIDIZED TRANSITIONAL EMPLOYMENT PROGRAM (STEP 100M) - OJT REPORT PERIOD: 7/01/2022 TO 3/31/2023 DETAIL BY CAREER CENTER PAGE 5 ∆∆∆∆∆∆∆∆ I. TOTAL CLIENTS 10 20 4 0 2 0 0 0 0 0 3 0 A. CARRIED IN 0 0 0 0 0 0 0 0 0 0 0 0 B. NEW 10 5 20 0 4 2 0 2 2 0 0 0 0 3 0 0 II. TOTAL EXITS 0 0 0 0 0 0 0 0 0 0 0 0 UNSUBSIDIZED EMPLOYMENT 0 0 0 0 0 0 0 0 0 0 0 0 OTHER TERMINATIONS 0 0 0 0 0 0 0 0 0 0 0 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 ∆∆∆∆∆∆∆∆∆ I. TOTAL CLIENTS 1 0 0 5 8 0 2 1 0 2 2 0 A. CARRIED IN 0 0 0 0 0 0 0 0 0 0 0 0 B. NEW 1 1 0 0 5 2 8 2 0 2 1 1 1 0 2 1 2 1 0 II. TOTAL EXITS 0 0 0 0 0 0 0 0 0 0 0 0 UNSUBSIDIZED EMPLOYMENT 0 0 0 0 0 0 0 0 0 0 0 OTHER TERMINATIONS 0 0 0 0 0 0 0 0 0 0 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 ∆∆∆∆∆∆∆ I. TOTAL CLIENTS 2 0 0 0 0 0 1 0 0 A. CARRIED IN 0 0 0 0 0 0 0 0 B. NEW 2 0 0 0 0 0 0 1 0 II. TOTAL EXITS 0 0 0 0 0 0 0 0 UNSUBSIDIZED EMPLOYMENT 0 0 0 0 0 0 0 0 OTHER TERMINATIONS 0 0 0 0 0 0 0 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 ∆∆∆∆∆∆ I. TOTAL CLIENTS 0 0 0 0 0 0 A. CARRIED IN 0 0 0 0 0 0 B. NEW 0 0 0 0 0 0 II. TOTAL EXITS 0 0 0 0 0 0 UNSUBSIDIZED EMPLOYMENT 0 0 0 0 0 0 OTHER TERMINATIONS 0 0 0 0 0 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 ENROLLMENT GOALS 27 ∆5 ∆5 ∆2 ∆44 ∆5 ∆9 ∆31 ∆∆∆Q I. TOTAL CLIENTS 36 0 3 0 21 0 0 3 A. CARRIED IN 0 0 0 0 0 0 0 0 B. NEW 36 9 0 0 3 0 0 0 21 9 0 0 0 0 3 0 18 34 II. TOTAL EXITS 0 0 0 0 0 0 0 0 UNSUBSIDIZED EMPLOYMENT 0 0 0 0 0 0 0 0 0 OTHER TERMINATIONS 0 0 0 0 0 0 0 0 0 % OF PLACEMENT #DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!0 #DIV/0!#DIV/0!0 AVERAGE PLACEMENT WAGE $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Targets Temporary Assistance to Needy Families, TANF participants; and places them into Paid Work Experience activity. Participants are placed at worksites that are either Public or Non-Profit in an effort to obtain unsubsidized employment and long term self-sufficiency. Targets CalWORKs participants; and places them into Paid Work Experience and On-the-Job activities in an effort to obtain unsubsidized employment and long term self-sufficiency. P R O V I D E R T O T A L S L A C I T Y T O T A L S P A C I F I C G A T E W A Y T O T A L S PAGE TOTALS63 0 63 0 0 0 S B W I B T O T A L S F O O T H I L L T O T A L S S E L A C O V E R D U G O T O T A L S L A C O U N T Y T O T A L SINTERNATIONAL INST OF LA CATHOLIC CHARITIES OF LOS ANGELES CATHOLIC CHARITIES NEW CENTRAL SGVRESCARE BOYLE HEIGHTS YOUTH POLICY INSTITUTE 0 #DIV/0!HOLLYWOOD WORKSOURCE CENTERCANOGA PARK WEST HILLSJVS CULVER CITY/MARINAEL PROYECTO DEL BARRIOWILSHIRE METRO WORKSOURCE CENTERHOUSING AUTHORITYPACECCD -RANCHO DOMINGUEZCENTRAL SAN GABRIEL VALLEY GOODWILLSOUTH VALLEY WORKSOURCE GOODWILLMCS ROSEMADMCS SAN GABRIEL VALLEY WEST COVINAMCS POMONASASSFA PARAMOUNTSELA AREA SOCIAL SERVICESJVS PALMDALEJVS PACOIMAJVS ANTELOPE VALLEYHUB CITIES CONSORTIUMVERDUGOGARDENAINGLEWOODINGLEWOOD (POMONA)CARSONTORRANCEPACIFIC GATEWAYFOOTHILLSELACOPERCENT OF PLAN 49% PLANNED ENROLLMENT 128 128 111 PROGRAM YEAR 2022 / 2023 SOUTH BAY WORKFORCE INVESTMENT BOARD GRANT PERIOD: 7/01/2022 TO 6/30/2023 WTW SUBSIDIZED TRANSITIONAL EMPLOYMENT PROGRAM (GROW 055M) - PAID WEX REPORT PERIOD: 7/01/2022 TO 3/31/2023 DETAIL BY CAREER CENTER PAGE 6 ∆∆∆∆∆∆∆ I. TOTAL CLIENTS 0 15 23 6 0 0 0 0 0 0 A. CARRIED IN 0 0 0 0 0 0 0 0 0 0 B. NEW 0 15 2 23 5 6 0 0 0 0 0 0 0 0 0 II. TOTAL EXITS 0 0 0 0 0 0 0 0 0 0 UNSUBSIDIZED EMPLOYMENT 0 0 0 0 0 0 0 0 0 0 OTHER TERMINATIONS 0 0 0 0 0 0 0 0 0 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 ∆∆∆∆∆∆ I. TOTAL CLIENTS 0 0 2 0 11 A. CARRIED IN 0 0 0 0 0 B. NEW 0 0 0 0 2 0 0 0 11 0 0 II. TOTAL EXITS 0 0 0 0 0 UNSUBSIDIZED EMPLOYMENT 0 0 0 0 0 OTHER TERMINATIONS 0 0 0 0 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 ∆∆ I. TOTAL CLIENTS 0 3 0 0 0 A. CARRIED IN 0 0 0 0 0 B. NEW 0 0 3 1 0 0 0 II. TOTAL EXITS 0 0 0 0 0 UNSUBSIDIZED EMPLOYMENT 0 0 0 0 0 OTHER TERMINATIONS 0 0 0 0 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 ∆ I. TOTAL CLIENTS 0 0 0 0 0 A. CARRIED IN 0 0 0 0 0 B. NEW 0 0 0 0 0 II. TOTAL EXITS 0 0 0 0 0 UNSUBSIDIZED EMPLOYMENT 0 0 0 0 0 OTHER TERMINATIONS 0 0 0 0 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 ENROLLMENT GOALS 38 ∆7 ∆3 ∆26 ∆0 ∆26 ∆Q I. TOTAL CLIENTS 44 0 0 0 13 0 0 60 0 A. CARRIED IN 0 0 0 0 0 0 0 0 0 B. NEW 44 7 0 0 0 0 0 13 0 0 0 3 1 60 22 0 II. TOTAL EXITS 0 0 0 0 0 0 0 0 UNSUBSIDIZED EMPLOYMENT 0 0 0 0 0 0 0 0 0 OTHER TERMINATIONS 0 0 0 0 0 0 0 0 0 % OF PLACEMENT #DIV/0!#DIV/0!0%0%#DIV/0!#DIV/0!#DIV/0!0 AVERAGE PLACEMENT WAGE $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Targets Temporary Assistance to Needy Families, TANF participants; and places them into Paid Work Experience activity. Participants are placed at worksites that are either Public or Non-Profit in an effort to obtain unsubsidized employment and long term self-sufficiency. Targets CalWORKs participants; and places them into Paid Work Experience and On-the-Job activities in an effort to obtain unsubsidized employment and long term self-sufficiency. L A C I T Y T O T A L S PAGE TOTALSPLANNED PERCENT ENROLLMENT OF PLAN 100 60%S B W I B T O T A L S F O O T H I L L T O T A L S S E L A C O V E R D U G O T O T A L S L A C O U N T Y T O T A L S P R O V I D E R T O T A L SYOUTH POLICY INSTITUTEJVS MARINA DEL REY / CULVER CITYLAI / PACEWILSHIRE METRO WORKSOURCE CENTERLAO / HUB CITIES CENTRAL SAN GABRIEL VALLEY GOODWILLJVS ANTELOPE VALLEYJVS Goodwill / PACOIMAJVS PALMDALEVERDUGOGARDENAINGLEWOODINGLEWOOD (POMONA)CARSONFOOTHILL112 PROGRAM YEAR 2022 / 2023 SOUTH BAY WORKFORCE INVESTMENT BOARD PAGE 7 GRANT PERIOD: 7/01/2022 TO 6/30/23 REPORT PERIOD: 7/01/2022 TO 3/31/2023 HOMELESS INITITAIVE ENROLLMENT GOALS 50 ∆50 ∆50 ∆50 ∆∆∆200 ∆Q I. TOTAL CLIENTS 27 45 4 25 0 0 0 0 0 101 A. CARRIED IN 0 0 0 0 0 0 0 0 0 0 B. NEW 27 4 45 9 4 0 25 0 0 0 0 0 0 0 0 101 52 II. TOTAL EXITS 0 0 0 0 0 0 0 0 0 0 UNSUBSIDIZED EMPLOYMENT 0 0 0 0 0 0 0 0 0 0 OTHER TERMINATIONS 0 0 0 0 0 0 0 0 0 % OF PLACEMENT #DIV/0!#DIV/0!#DIV/0!#DIV/0! AVERAGE PLACEMENT WAGE -$ -$ -$ -$ GRANT PERIOD: 7/01/2022 TO 6/30/23 REPORT PERIOD: 7/01/2022 TO 3/31/2023 (NEW) SHORT-TERM VOCATIONAL PROGRAM ∆Q ∆Q I. TOTAL CLIENTS 16 1 4 2 0 0 0 0 0 23 A. CARRIED IN 0 0 0 0 0 0 0 0 0 0 B. NEW 16 10 1 1 4 4 2 0 0 0 0 0 0 0 0 0 0 0 23 23 0 II. TOTAL EXITS 0 0 0 0 0 0 0 0 0 0 UNSUBSIDIZED EMPLOYMENT 0 0 0 0 0 0 0 0 0 0 TRANSFER TO OTHER AGENCY 0 0 0 0 0 0 0 0 0 0 OTHER TERMINATIONS 0 0 0 0 0 0 0 0 0 0 % OF PLACEMENT #DIV/0!#DIV/0! AVERAGE PLACEMENT WAGE 0 -$ Planned Enrollments are based on individual need and available funds.JVS PALMDALEPAGE TOTALSPLANNED PERCENT 9% OF PLANENROLLMENT ENROLLMENT OF PLAN The program is part of a countywide homeless initiative to target eligible CalWORKs families to participate in the Transitional Subsidized Employment (TSE) programs to improve their ability to become self-sufficient and retain housing. Program services will include paid work experience, specialized work experience, on-the-job training and classroom training. 200 51%METRO NORTH WORKSOURCE CENTERSOUTHEAST LA CRENSHAWJVS CPC ANTELOPE VALLEYThe program is part of a countywide initiative to target eligible CalWORKs families to participate in the Short-term Vocational Training (STV) programs to improve their ability to become self-sufficient.LAI PACELAI WILSHIRE METROEL PROYECTO DEL BARIOPAGE TOTALSPLANNED PERCENT HUBCITITIESHOLLYWOOD NORTH WSCMCS SAN GABRIEL VALLEYSELACO2PACIFIC GATEWAY258 113 PROGRAM YEAR 2022 / 2023 SOUTH BAY WORKFORCE INVESTMENT BOARD GRANT PERIOD: 7/01/2022 TO 6/30/2023 COLLEGE WORK STUDY PROGRAM (150M) REPORT PERIOD: 7/01/2022 TO 3/31/2023 DETAIL BY COLLEGE PAGE 8 ∆∆∆∆∆∆∆∆∆∆∆∆ I. TOTAL CLIENTS 14 20 14 7 8 7 8 2 8 0 0 0 A. CARRIED IN 0 0 0 0 0 0 0 0 0 0 0 0 B. NEW 14 3 20 0 14 1 7 0 8 0 7 2 8 0 2 0 8 8 0 0 0 0 0 0 II. TOTAL EXITS 0 0 0 0 0 0 0 0 0 0 0 0 UNSUBSIDIZED EMPLOYMENT 0 0 0 0 0 0 0 0 0 0 0 0 OTHER TERMINATIONS 0 0 0 0 0 0 0 0 0 0 0 0 I. TOTAL CLIENTS 0 0 0 A. CARRIED IN 0 0 0 B. NEW 0 0 0 II. TOTAL EXITS 0 0 0 OTHER TERMINATIONS 0 0 0 ENROLLMENT GOALS 159 ∆Q I. TOTAL CLIENTS 88 A. CARRIED IN 0 B. NEW 88 24 II. TOTAL EXITS 0 UNSUBSIDIZED EMPLOYMENT 0 OTHER TERMINATIONS 0 % OF PLACEMENT 0% AVERAGE PLACEMENT WAGE $0.00L.A. CITY COLLEGEEAST L.A. COLLEGECOMPTON /ECCL.A. MISSION COLLEGEL.A. PIERCE COLLEGEWEST L.A. COLLEGEMT. SAN ANTONIOL.A. SOUTHWEST COLLEGELONG BEACH CITY COLLEGETargets CalWORKs participants/Individuals whose families are on Public Assistance; enrolled in Community Colleges; and places them into a Paid Work Experience activity. Participants are placed at worksites that are either Public or Non-Profit in an effort to obtain unsubsidized employment and long term self-sufficiency. PLANNED PERCENT ENROLLMENT 174 OF PLAN 51%PAGE TOTALS114 PROGRAM YEAR 2022 / 2023 SOUTH BAY WORKFORCE INVESTMENT BOARD PAGE 9 GRANT PERIOD: 7/01/2022 TO 6/30/2023 REPORT PERIOD: 7/01/2022 TO 3/31/2023 DCFS ILP PROGRAM (006M TIER I) ENROLLMENT GOALS ∆∆∆∆∆∆∆∆∆∆∆∆∆∆16 ∆Q I. TOTAL CLIENTS 0 0 0 3 0 0 0 0 0 0 0 0 0 0 3 A. CARRIED IN 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 B. NEW 0 0 0 0 0 0 3 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3 0 II. TOTAL EXITS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 UNSUBSIDIZED EMPLOYMENT 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 OTHER TERMINATIONS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 % OF PLACEMENT 0% AVERAGE PLACEMENT WAGE -$ ∆∆∆∆∆ I. TOTAL CLIENTS 0 0 0 0 0 A. CARRIED IN 0 0 0 0 0 B. NEW 0 0 0 0 0 0 0 0 II. TOTAL EXITS 0 0 0 0 0 UNSUBSIDIZED EMPLOYMENT 0 0 0 0 0 TRANSFER TO OTHER AGENCY 0 0 0 0 0 OTHER TERMINATIONS 0 0 0 0 0 % OF PLACEMENT AVERAGE PLACEMENT WAGE GRANT PERIOD: 7/01/2022 TO 6/30/2023 REPORT PERIOD: 7/01/2022 TO 3/31/2023 DCFS ILP PROGRAM (007M TIER II) ENROLLMENT GOALS ∆∆∆∆∆∆∆∆∆∆∆∆∆∆70 ∆Q I. TOTAL CLIENTS 2 0 3 5 0 0 0 0 4 4 0 0 4 0 23 A. CARRIED IN 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 B. NEW 2 0 0 0 3 0 5 2 0 0 0 0 0 0 0 0 4 0 4 0 0 0 0 0 4 1 0 0 23 6 II. TOTAL EXITS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 UNSUBSIDIZED EMPLOYMENT 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 OTHER TERMINATIONS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 % OF PLACEMENT 0% AVERAGE PLACEMENT WAGE -$ ∆∆∆∆∆ I. TOTAL CLIENTS 1 0 0 0 0 A. CARRIED IN 0 0 0 0 0 B. NEW 1 0 0 0 0 0 0 0 0 II. TOTAL EXITS 0 0 0 0 0 UNSUBSIDIZED EMPLOYMENT 0 0 0 0 0 TRANSFER TO OTHER AGENCY 0 0 0 0 0 OTHER TERMINATIONS 0 0 0 0 0 % OF PLACEMENT AVERAGE PLACEMENT WAGE OF PLANENROLLMENT LAO/El Proyecto Del BarrioPERCENT 25%JVS (ANTELOPE VALLEY)LAO/MCS San Gabriel ValleyServing Youth in the Foster Care Independent Living Program, between 16-17 years of age, throughout Los Angeles County.PAGE TOTALSPACIFIC GATEWAYPLANNED GARDENAINGLEWOODINGLEWOOD POMONACARSONTORRANCE CAREER CENTERFOOTHILLVERDUGOPAGE TOTALSJVS (MARINA DEL REY)ENROLLMENT 12 JVS (ANTELOPE VALLEY)SELA AREA SOCIAL SERVICESPERCENT OF PLAN MCS HOLLYWOODMCS COVINAJVS (MARINA DEL REY)CARSONPLANNED 63 SELACO PICPACIFIC GATEWAYHOLLYWOOD NORTH WORKSOURCE CENTER37%LAO/MCS SAN GARBRIEL VALLEY SELACO FOOTHILLMCS COVINAVERDUGOTORRANCEGARDENAINGLEWOODINGLEWOOD POMONAHUB CITIESCANOGA PARKYOUTH POLICY INSTITUTEEl PROYECTO DEL BARRIO LAO / HUB CITIESCANOGA PARKYOUTH POLICY INSTITUTE LAO / SASSFAServing Youth in the Foster Care Independent Living Program, between 18-21 years of age, throughout Los Angeles County. 115 PROGRAM YEAR 2022 / 2023 SOUTH BAY WORKFORCE INVESTMENT BOARD PAGE 10 GRANT PERIOD: 7/01/2022 TO 6/30/2023 REPORT PERIOD: 7/01/2022 TO 3/31/2023 DPSS PROBATION PROGRAM (950M TIER I) ENROLLMENT GOALS ∆∆∆∆∆∆∆∆1 ∆Q I. TOTAL CLIENTS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 A. CARRIED IN 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 B. NEW 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 II. TOTAL EXITS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 UNSUBSIDIZED EMPLOYMENT 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 OTHER TERMINATIONS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 % OF PLACEMENT 0% AVERAGE PLACEMENT WAGE -$ GRANT PERIOD: 7/01/2022 TO 6/30/2023 REPORT PERIOD: 7/01/2022 TO 3/31/2023 DPSS PROBATION PROGRAM (951M TIER II) ENROLLMENT GOALS ∆∆∆∆∆∆∆∆∆∆Q I. TOTAL CLIENTS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 A. CARRIED IN 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 B. NEW 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 II. TOTAL EXITS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 UNSUBSIDIZED EMPLOYMENT 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 OTHER TERMINATIONS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 % OF PLACEMENT 0% AVERAGE PLACEMENT WAGE 0.00 -$ SELA AREA SOCIAL SERVICESServing Youth on probation, between 16-17 years of age, throughout Los Angeles County.INGLEWOOD INGEWOODINGLEWOOD (POMONA)HOLLYWOOD WORKSOURCE CTRSELACOEL PROYECTOHUBCITIESYOUTH POLICY INSTITUTESELA AREA SOCIAL SERVICESYOUTH POLICY INSTITUTEMCS SAN GABRIEL VALLEYPAGE TOTALSPLANNED 7 2 0% PERCENT ENROLLMENT OF PLAN Serving Youth on probation, between 18-21 years of age, throughout Los Angeles County. 0%INGLEWOOD (POMONA)HOLLYWOOD WORKSOURCE CTRSELACOEL PROYECTOHUB CITIESPLANNED PERCENT ENROLLMENT OF PLAN SELACOMCS SAN GABRIEL VALLEYPAGE TOTALS116 PROGRAM YEAR 2022 / 2023 PAGE 11 YOUTHBUILD GRANT TERM: 1/01/2020 TO 3/31/2024 REPORT PERIOD: 07/01/2020 TO 3/31/2023 Planned % of Actual Services Plan ∆Q PENDING ENROLLMENTS 0 ENROLLMENTS 59 73 81%0 EXITS: EDUCATION & EMPLOYMENT 25 55 46%6 -Education (Obtained High School Diploma)15 6 -Entered Post Secondary Education 2 0 -Entered Employment 17 5 ATTAINMENT OF DEGREE/CERTIFICATE 49 58 84%20 LITERACY & NUMERACY ATTAINMENT 37 54 69%6 RETENTION (Quarter 4)6 7 86%3 RECIDIVISM 0 0 #DIV/0!0 AMERICORPS YOUTHBUILD GRANT TERM: 8/15/2022 TO 8/14/2023 REPORT PERIOD: 08/15/2022 TO 3/31/2023 Enrolled Year Plan % of Plan ∆Q FULL-TIME ENROLLMENTS (TEACHERS AIDES)0 2 0%0 QUARTER-TIME ENROLLMENTS (YOUTHBUILD MEMBERS)13 22 59%13 NATIONAL SERVICE EVENTS / IN-SERVICE 0 20 0%0 SCHOLARSHIP ATTAINMENTS 0 15 0%0 8/2022-New Year Allottment and Goals pending. The AmeriCorps project supports resources to the SBWIB YouthBuild programs by providing teachers aides. YouthBuild members can enroll into the program and earn credits/hours toward scholarships through training and community engagement activities. AmeriCorps 3/2022-Grant extension received. The SBWIB YouthBuild program will provide educational, occupational skills training in construction and leadership skills to disadvantaged youth ages 16-24 years residing in targeted communities. Outcome measures are based on qualified enrollment criteria. The SBWIB YouthBuild partnership includes two required partners the YouthBuild Charter School of California (Education) and the Habitat for Humanity of Greater Los Angeles (Housing Construction). YOUTHBUILD117 PROGRAM YEAR 2022 / 2023 SOUTH BAY WORKFORCE INVESTMENT BOARD SPECIAL PROJECTS SUMMARY PAGE 12 Chancellor Apprenticeship Initiative CAI #4 – EL Camino College (Bio-Flex Apprenticeship) Program % of ∆Q Enrolled Plan Plan APPRENTICESHIP ENROLLMENTS 17 50 34%15 Chancellor Apprenticeship Initiative CAI #5 – West Los Angeles College (Health-Flex Apprenticeship) Program % of ∆Q Enrolled Plan Plan APPRENTICESHIP ENROLLMENTS 114 80 143%114 Chancellor Apprenticeship Initiative CAI #6 – EL Camino College (IT-Flex Apprenticeship) Program % of ∆Q Enrolled Plan Plan APPRENTICESHIP ENROLLMENTS 4 80 5%4 GRANT TERM: 4/01/2022 TO 2/28/2025 GRANT TERM: 4/01/2022 TO 2/28/2025 Assist the District in the enrollment of 50 apprentices into Bio-Flex and help to build additional Bioscience apprenticeship programs. GRANT TERM: 1/01/2020 TO 12/31/2023 CAI #4 - ECCBIO-FLEX RAREPORT PERIOD: 1/1/2020 TO 3/31/2023 REPORT PERIOD: 4/01/2022 TO 3/31/2023 WLAC CAI #5ECC CAI #6Assist in the enrollment of 80 apprentices into IT-Flex and help to build additional IT apprenticeship programs. Assist in the enrollment of 80 apprentices into Health-Flex and help to build additional healthcare apprenticeship programs. REPORT PERIOD: 4/01/2022 TO 3/31/2023 118 PROGRAM YEAR 2022 / 2023 SOUTH BAY WORKFORCE INVESTMENT BOARD SPECIAL PROJECTS SUMMARY PAGE 13 LA COUNTY SUPERVISOR SECOND DISTRICT (BIO-FLEX PRE-APPRENTICESHIP) REPORT PERIOD: 3/01/2022 TO 3/31/2023 Program % of ∆Q Enrolled Plan Plan ENROLLMENTS 100 75 133%39 COMPLETIONS 31 60 52%3 Program % of ∆Q Enrolled Plan Plan ENROLLMENTS PRE-APPRENTICESHIP ENROLLMENTS 17 15 113%0 APPRENTICESHIP ENROLLMENTS - Aero-Flex and Bio-Flex, Other 2 25 8%0 PRE-APPRENTICESHIP ENROLLMENTS - Construction 3 35 9%0 COMPLETIONS PRE-APPRENTICESHIP COMPLETIONS - Aero-Flex and Bio-Flex 8 0 APPRENTICESHIP COMPLETIONS - Aero-Flex and Bio-Flex 0 0 APPRENTICESHIP COMPLETIONS - Construction 2 0 JOB PLACEMENT PRE-APPRENTICESHIP JOB PLACEMENT - Aero-Flex and Bio-Flex 6 0 APPRENTICESHIP JOB PLACEMENT - Construction 2 0 GRANT TERM: 3/01/2022 - 6/30/2023 LAC BOS District 2Enroll 15 pre-apprentices in either Aero-Flex or Bio-Flex and 25 Apprentices. Additionally 35 apprentices will be enrolled into construction training programs, ages 18- 24 years old. Provide life sciences career exploration and training to at least 75 participants residing within the Second District. GROW TAYPORTUNITY APPRENTICESHIP PROGRAM GRANT TERM: 7/01/2021 TO 06/30/2023 REPORT PERIOD: 7/01/2021 TO 3/31/2023 GROW TAYportunity119 PROGRAM YEAR 2022 / 2023 SOUTH BAY WORKFORCE INVESTMENT BOARD SPECIAL PROJECTS SUMMARY PAGE 14 DOL Scaling Apprenticeship Grant - West LA College (Bio-Flex & Aero-Flex Apprenticeship & Pre-Apprenticeship) Program % of ∆Q Enrolled Plan Plan APPRENTICESHIP ENROLLMENTS 1024 1240 83%0 OTHER PROJECT PARTNER APPRENTICSHIP ENROLLMENTS 2605 3760 69%203 3629 5000 73% APPRENTICESHIP COMPLETIONS 298 16 1764 108 2062 PRE-APPRENTICESHIP ENROLLMENTS 467 0 Employment Training Panel (ETP) - Multiple Employer Contract (MEC) REPORT PERIOD: 11/22/2021 TO 3/31/2023 Program % of ∆Q Enrolled Plan Plan 26 15 173%3 704 515 137%266 198 515 38%192 36.96$ DOL RA & PANationwide 4 year grant provided by the United States Department of Labor through WLAC. The goal is to recruit and enroll 5,000 apprentices. SBWIB is responsible for 1,240 apprenticeship enrollments. SBWIB pre-apprenticeship enrollments an allowable expense, but not a deliverable. OTHER PARTNER APPRENTICE COMPLETIONS GRANT TERM: 11/22/2021 TO 11/21/2023 TOTAL PROJECT APPRENTICE COMPLETIONS TOTAL APPRENTICE ENROLLMENTS SBWIB APPRENTICE COMPLETIONS TOTAL PROJECT APPRENTICE COMPLETIONS ETP - MEC RETENTION IN EMPLOYMENT EMPLOYER PARTNERS ENROLLMENTS (100%) Training reimbursement for employers from Employment Training Panel Fund. GRANT TERM: 7/15/2019 TO 6/30/2024 OTHER PARTNER PRE-APPRENTICESHIP ENROLLMENTS AVERAGE WAGE AFTER EMPLOYMENT REPORT PERIOD: 7/15/2019 TO 3/31/2023 SBWIB APPRENTICESHIP ENROLLMENTS 120 PROGRAM YEAR 2022 / 2023 SOUTH BAY WORKFORCE INVESTMENT BOARD SPECIAL PROJECTS SUMMARY PAGE 15 REPORT PERIOD: 11/03/2021 TO 3/31/2023 Program % of ∆Q Enrolled Plan Plan ENROLLMENTS 23 50 46%12 COMPLETIONS 7 3 SoCalGas GRANT TERM: 11/1/2021 TO 12/31/2023 REPORT PERIOD: 11/01/2021 TO 3/31/2023 Year % of ∆Q Actual Plan Plan Recuitment-Interested SoCalGas Applicants 735 400 184%65 Referral of applicants to SoCalGas Employment Opportunities 78 200 39%10 Placement 8 50 16%2 CITY OF HAWTHORNE UN-HOUSED PROGRAM GRANT TERM: 4/01/2023 TO 12/31/2023 REPORT PERIOD: 3/31/2023 TO 3/31/2023 (NEW) Year % of ∆Q Activities Plan Plan SERVICES OFFERED OUTREACH / CONTACTS 0 10 0% ENROLLED INTO PAID WORK EXPERIENCE 0 10 0% ENROLLED INTO SHORT-TERM TRAINING 0 10 0% SBWIB will provide employment and training services up to 20 unhoused indiviuals to receive paid work experience or short-term training. SoCalGas City of HawthorneBusiness Assistance GrantIdentify and train 50 low-income women, women of color, and/or other individuals with multiple barriers in the advanced manufacturing sector (with a focus on aerospace and bioscience), providing employers with a pipeline of diverse entry-level employees. IRVINE FOUNDATION - GRANT GRANT TERM: 11/03/2021 TO 11/03/2023 Irvine Foundation121 PROGRAM YEAR 2022 / 2023 SOUTH BAY WORKFORCE INVESTMENT BOARD SPECIAL PROJECTS SUMMARY PAGE 16 REPORT PERIOD: 9/1/2022 TO 3/31/2023 Program % of ∆Q Enrolled Plan Plan ENROLLMENTS 18 20 90%18 SCHOOL IMPACTED 4 6 67%4 BUSINESS ENGAGED 5 7 71%5 COMPLETIONS 6 20 6 CA DIR SAEEI Grant (Apprenticeship) GRANT TERM: 7/1/2022 TO 6/30/2025 REPORT PERIOD: 7/1/2022 TO 3/31/2023 Year % of ∆Q Actual Plan Plan APPRENTICESHIP ENROLLMENTS 0 417 0%0 Provide Aero-Flex or Bio-Flex Pre Apprenticeship to at least 20 participants CA DIR SAEEIEnroll 417 Participants into DAS apprenticeship. Howmet Foundation (Aero-Flex and Bio-Flex Pre-Apprenticeship) GRANT TERM: 9/1/2022 TO 8/31/2023 HowmetFoundation122 PROGRAM YEAR 2022 / 2023 SOUTH BAY WORKFORCE INVESTMENT BOARD SPECIAL PROJECTS SUMMARY PAGE 17 YOUTH AT WORK EMPLOYMENT PROGRAM GRANT TERM: 7/1/2022 TO 6/30/2023 REPORT PERIOD: 7/01/2022 TO 3/31/2023 Year % of ∆Q Enrolled Plan Plan TOTAL ENROLLMENTS 174 315 55%11 CALWORKS 35 109 7 OUSY 102 135 0 FOSTER YOUTH 14 21 1 PROBATION YOUTH 1 11 1 SYSTEM INVOLVED YOUTH (New)22 39 2 HACLA GRANT GRANT TERM: 7/01/2022 TO 6/30/2023 REPORT PERIOD: 7/01/2022 TO 3/31/2023 Year % of ∆Q Activities Plan Plan REFERRAL OF ELIGIBLE YOUTH & REENTRY CLIENTS 28 50 56%5 PLACEMENTS 9 35 26%0 LMU Peer for Youth Program GRANT TERM:10/01/2022 TO 6/30/2024 REPORT PERIOD: 10/01/2022 TO 3/31/2023 Year % of ∆Q Activities Plan Plan ENROLLMENTS (100%)24 150 16%24 ATTAINMENT OF CREDENTIAL /CERTIFICATE (90%)0 135 0%0 ENTERED EMPLOYMENT RATE (80%)0 120 0%0LMU Peer for YouthThe Peer for Youth Program will assist eligible participants with significant barriers to employment (i.e., homeless, foster care youth, justice involved, disconnected youth), to receive peer support specialist training services leading to employment in the behavioral health field. Additionally, SBWIB has partnered with Loyola Marymount University to provide employment and career pathway case management services as a sub-contractor. SBWIB is being contracted by the Housing Authority of the City of Los Angeles, for referral of youth and reenrty participants that reside at the Mar Vista Gardens Housing Project to HACLA for workforce development programming including assisting participant as they become employable and remain employed. 2/2023 - Additional funds and slots received. The Youth At Work Employment Program (also referred to as the Summer Jobs Programs) provides eligible youth ages 14-21 with paid work experience and education support year-round and during school breaks.HACLAYouth at Work123 PROGRAM YEAR 2022 / 2023 SOUTH BAY WORKFORCE INVESTMENT BOARD SPECIAL PROJECTS SUMMARY PAGE 18 INVEST LA COUNTY PROBATION GRANT GRANT TERM: 7/1/2022 TO 6/30/2023 REPORT PERIOD: 7/1/2022 TO 3/31/2023 Year % of ∆Q Enrolled Plan Plan ENROLLMENTS 55 100 55%8 ENROLLED INTO TRAINING 17 50 34%5 TRAINING COMPLETION 19 43 44%10 UNSUBSIDIZED PLACEMENTS 33 60 55%15 TRAINING RELATED PLACEMENTS 19 7 271%10 RETENTION SERVICES (2ND QUARTER)0 59 0% RETENTION SERVICES (4TH QUARTER)0 56 0% FAMILIES FIRST GRANT TERM: 7/1/2022 TO 6/30/2023 REPORT PERIOD: 7/01/2022 TO 3/31/2023 Year % of ∆Q Enrolled Plan Plan ORIENTATIONS/WORKSHOPS 32 50 64%11 INDIVIDUAL MEETINGS 75 50 150%41 JOB REFERRALS / INTERVIEWS 144 50 288%109 JOB READINESS / RESUME COMPLETION 45 50 90%23 PLACEMENT 0 10 0% IPDC Community Health Worker Training Program GRANT TERM: 10/11/2022 TO 9/30/2025 REPORT PERIOD: 10/11/01/2022 TO 3/31/2023 Year % of ∆Q Enrolled Plan Plan ENROLLMENTS (100%)0 225 0%0 ATTAINMENT OF CREDENTIAL/CERTIFICATE (90%)0 205 0%0 ENTERED EMPLOYMENT RATE (80%)0 170 0%0 PLACEMENT 0 10 0%IPDC-CHWThe Community Health Worker Training program will assist eligible participants with significant barriers to employment (i.e., homeless, former foster care, justice involved, etc.) to receive training services leading to a DOL approved apprenticeship in the healthcare field. Additionally, SBWIB has partnered with International Pre-Diabetes Center, Inc. to provide employment and career pathway case management services as a sub-contractor.PY22-23The South Bay WIB, Inc., will provide job development staff support and services to Family First Charter School students at the Century Regional Detention Facility. Job Development services will include job readiness workshops, one-on- one interviewing and counseling, job match and referrals to employment and worksites, progress monitoring and follow-up.INVEST YEAR 4Provide work-based learning services to 120 referred Probation Adult participants including BluePrint Workplace for Success training, short-term vocational training, Paid Work Experience, interviews and job referrals, and job placement. (Outcomes may include carry-in activities) 124 PROGRAM YEAR 2022/ 2023 SOUTH BAY WORKFORCE INVESTMENT BOARD SPECIAL PROJECTS SUMMARY PAGE 19 SECTOR GRANT - FRIENDS OUTSIDE OF LOS ANGELES GRANT TERM: 01/01/2023 TO 12/31/2023 REPORT PERIOD: 01/01/2023 TO 3/31/2023 (New-Agreement Pending) Year %∆Q Actia;Plan Plan COMPLETION OF ASSESSMENT(S)0 20 0%0 ENROLLMENT 0 20 0%0 ENROLLMENT INTO TRAINING 0 12 0%0 VETERANS EMPLOYMENT RELATED ASSISTANCE PROGRAM (VEAP) GRANT TERM: 4/01/2021 TO 3/31/2023 REPORT PERIOD: 4/01/2021 TO 3/31/2023 Year % of ∆Q Enrolled Plan Plan ENROLLMENTS (100%)39 75 52%21 ATTAINMENT OF CREDENTIAL/CERTIFICATE (90%)12 68 18%2 ENTERED EMPLOYMENT RATE (80%)10 60 17%5 EMPLOYMENT RETENTION (70%)0 42 0%0 AVERAGE WAGE AT EMPLOYMENT -$ Sector Grant - FOLASBWIB is being contracted by FOLA to provide career pathways case management for recently released prisoners into short-term vocational training and assisting them as they need to become employable and remain employed. Funding by the Los Angeles County, Office of Diversion and Reentry.VEAP - AATA (SBWIB Sub-contractor)The VEAP project(s) will assist eligible veterans with significant barriers to employment (i.e., long-term unemployed, homeless, transitioning) to receive career and training services leading to employment in high growth employment sectors such as Construction Trades. Additionally, SBWIB has partnered with AATA to provide employment and training services as a sub- contractor. 125 PROGRAM YEAR 2022 / 2023 SOUTH BAY WORKFORCE INVESTMENT BOARD SPECIAL PROJECTS SUMMARY PAGE 20 CALIFORNIA CAREER PATHWAYS GRANTS - ACADEMY GRANT TERM: 01/01/2022 TO 8/31/2023 REPORT PERIOD: 01/01/2022 TO 3/31/2023 Year % of ∆Q Activities Plan Plan OPPORTUNITIES OFFERED 324 106 306%30 COMPANY TOURS 11 10 110%7 GUEST SPEAKERS/ADVISORY BOARD 33 56 59%1 INTERNSHIP 78 75 104%12 EVENT VENDORS 136 100 136%0 BLUEPRINT 119 75 159%8 CALIFORNIA CAREER PATHWAYS GRANTS - ONSITE PROGRAM GRANT TERM: 9/01/2022 TO 8/31/2023 REPORT PERIOD: 9/01/2022 TO 3/31/2023 Year % of ∆Q Activities Plan Plan STUDENT ENGAGEMENT 2552 680 375%811 EMPLOYERS CONNECTED 111 120 93%15 WORKSHOPS 81 32 253%22 GUEST SPEAKERS 10 10 100%4 INTERNSHIPS 55 40 138%0 JOB LEADS 778 300 259%219 SBWIB will supply staff onsite at each of theCentinela Valley Union High School District's four high schools to provide work-based learning support and other career pathway activities. INGLEWOOD SCHOOL DISTRICT STRONG WORKFORCE GRANT TERM: 10/01/2022 TO 9/30/2023 REPORT PERIOD: 10/01/2022 TO 3/31/2023 Year %∆Q Activities Plan Plan BUSINESS ENGAGEMENT/GUEST SPEAKERS 45 40 113%26 FIELD TRIPS 5 4 125%3 INTERNSHIPS 43 75 57%0 OCCUPATIONAL TRAINING 1 2 50%0 WORKSHOPS/CAREER EVENTS 27 3 900%3 Centinela Valley Union High School District (CVUHSD)SBWIB will provide work-based learning support to Centinela Valley Union High School District's nine academies and two career pathways. SBWIB will outreach to employers, engage in work based learning activities, which include guest speaking, providing opportunities for job shadowing, company tours, hosting interns, or serving as an advisory board member. Other activities will include participation in activities such as Career Day and Maker Faire. SBWIB will provide outreach to employers, work readiness, internships, training, and recruitment activities.Centinela Valley Union High School District (CVUHSD)Inglewood Unified School District 126 PROGRAM YEAR 2022 / 2023 SOUTH BAY WORKFORCE INVESTMENT BOARD SPECIAL PROJECTS SUMMARY PAGE 21 EL CAMINO COLLEGE STRONG WORKFORCE GRANT TERM: 11/01/2022 TO 6/30/2023 REPORT PERIOD: 11/01/2022 TO 3/31/2023 Year %∆Q Activities Plan Plan STUDENT ENGAGEMENTS 151 400 38%116 RECRUITMENTS 2 5 40%1 INTERNSHIPS/PLACEMENTS 51 75 68%16 JOB LEADS 217 500 43%135 WORKSHOPS/PRESENTATIONS 6 12 50%6 CAREER EVENTS 1 2 50%0 HOMELESS LA RISE (REGIONAL) GRANT TERM: 07/01/2022 TO 6/30/2023 REPORT PERIOD: 07/01/2022 TO 3/31/2023 Year % of ∆Q Activities Plan Plan ENROLLMENTS 37 31 119%12 EMPLOYMENT 18 22 82%2 EMPLOYMENT RATE - 2ND QRT AFTER EXIT 0 20 0% EMPLOYMENT RATE - 4TH QRT AFTER EXIT 0 12 0% WAGE AT EMPLOYMENT 18.25$ Effective 10/01/18, SBWIB will serve 18 and over Homeless Individuals through a Transitional Subsidized Employment Program leading towards Unsubsidized employment in the competitive marketplace that is along an articulated career pathway. SBWIB will provide outreach to employers, work readiness, internships, training, and recruitment activities.El Camino CollegeHomeless LA Rise Year(Outcomes may include carry-in activities) 127 PROGRAM YEAR 2022 / 2023 PAGE 22 iCARE DOR (651) GRANT TERM: 7/01/2022 TO 6/30/2023 REPORT PERIOD: 7/01/2022 TO 3/31/2023 Year % of ∆Q Activities Plan Plan WORK READINESS COMPLETION 66 80 83%34 ENROLLMENT INTO PAID WEX ACTIVITY 55 100 55%28 PLACEMENT 3 50 6%3 STEPS (Summer Training and Employment Program for Students) GRANT TERM: 7/01/2022 TO 6/30/2023 REPORT PERIOD: 7/01/2022 TO 3/31/2023 Year % of ∆Q Activities Plan Plan ENROLLMENT 3 50 6%3 WORK READINESS COMPLETION 0 43 0%0 CO-ENROLLED INTO LEVERAGED GRANTS 3 30 10%3 Serving Youth with disabilities referred from our K-12 partner schools, partner CBOs and Department of Rehabilitation into work readiness and paid work experience activities.STEPSSBWIB is contracted by the Department of Rehabilitation (DOR) to serve individuals with disabilities referred from the DOR case workers into work readiness and paid work experience (WEX) activities at LAX under the worksite agreement with the Los Angeles World Airports.iCARE128 PROGRAM YEAR 2022 / 2023 SOUTH BAY WORKFORCE INVESTMENT BOARD SPECIAL PROJECTS SUMMARY PAGE 23 BOARD OF STATE AND COMMUNITY CORRECTIONS (BSCC) YOUTH REINVESTMENT PROGRAM GRANT TERM: 10/01/2019 TO 2/28/2023 FINAL REPORT PERIOD: 10/01/2019 TO 3/31/023 Year % of ∆Q Enrolled Plan Plan REFERRALS (100%)228 150 152% PENDING INTAKE/PARENT APPT. (100%)0 0 #DIV/0!0 RISK ASSESSMENT (100%)51 75 68%20 ENROLLMENTS (100%)228 150 152%19 INTEVENTION WORKSHOPS/WORK READINESS PREPARATION 228 75 304%19 PAID WORK EXPERIENCE, INTERNSHIP OR OJT 186 75 248%0 FOLLOW-UP SERVICES FOR 12 MONTHS 173 150 115%24 WORKFORCE ACCELERATOR 9.0 GRANT TERM: 8/01/2021 TO 3/31/2023 REPORT PERIOD: 8/01/2021 to 3/31/2023 Year % of ∆Q Enrolled Plan Plan 79 75 105%3 65 64 0 APPRENTICES (100%)16 15 0 EMPLOYMENT AT EXIT (80%)46 60 0 12/22 -Grant extension to 3/31/2023. This project is in partnership with SELACO, Health Impact and the Hosptial Assocation to train or place into apprenticeship 75 under presented indivduals in the healthcare field. Occupations include: Speciality Nursing, CNA, Clinical Laboratory and Phlebotemy YOUTH REINVESTMENTThis project will provide services to Inglewood, Hawthorne and Lennox youth that are disproportionally affected by violence and will receive evidence-based services for diversion, restorative justice, and employment opportunities through the Inglewood Community and Regional Engagement Violence Intervention and Prevention (I-CARE VIP) collaboration. The project will serve 100 youth ages 14-18 and provide intervention and diversion activities, case management along with paid pre-employment training, paid work experience and job search assistance.WAF 9.0 ENROLLMENTS (100%) CREDENTIAL ATTAINED (85%) 129 PROGRAM YEAR 2022 / 2023 SOUTH BAY WORKFORCE INVESTMENT BOARD SPECIAL PROJECTS SUMMARY PAGE 24 COVID NDWG EMPLOYMENT RECOVERY GRANT GRANT TERM: 4/10/2020 TO 3/31/2023 REPORT PERIOD: 4/10/2020 TO 3/31/2023 ∆Q I. TOTAL CLIENTS 250 A. ENROLLED 263 105%10 B. NEW 9 6 C. TRAINING 78 7 D. OJT 17 1 E. Pre-Apprenticeship/Apprenticeship 0 II. TOTAL EXITS 197 15 III. TOTAL UNSUBSIDIZED EMPLOYMENT 165 12 A. RETRAINING 68 5 ALSO ATTAINED CREDENTIAL 68 5 B. CALLED BACK WITH EMPLOYER 5 5 IV. % PLACEMENT (INCL. CALL BACKS)84% V. % PLACEMENT (EXCL. CALL BACKS)84% AVERAGE PLACEMENT WAGE 23.05$ SBWIB TOTALSGrant Plan 10/2022-SBWIB received additional funds and enrollment slots ($84K / 18 slots); 12/2021-SBWIB received additional funds ($240K), enrollment slots (55) and a period of performance extension through March 31, 2023. The NDWG Employment Recovery grant is a statewide grant to provide employment and training services to 232 displaced workers as a result of the COVID-19 pandemic. 130 PROGRAM YEAR 2022 / 2023 SOUTH BAY WORKFORCE INVESTMENT BOARD SPECIAL PROJECTS SUMMARY PAGE 25 QUEST NDWG DISASTER RECOVERY GRANT GRANT TERM: 10/01/20202TO 9/30/2024 REPORT PERIOD: 10/01/2022 TO 3/31/2023 ∆Q I. TOTAL CLIENTS 125 A. ENROLLED 32 26%32 B. NEW 16 16 C. TRAINING 11 11 D. OJT 0 0 E. Pre-Apprenticeship/Apprenticeship 0 0 II. TOTAL EXITS 0 0 III. TOTAL UNSUBSIDIZED EMPLOYMENT 0 0 A. RETRAINING 0 0 ALSO ATTAINED CREDENTIAL 0 0 B. CALLED BACK WITH EMPLOYER 0 IV. % PLACEMENT (INCL. CALL BACKS)#DIV/0! V. % PLACEMENT (EXCL. CALL BACKS)#DIV/0! AVERAGE PLACEMENT WAGE -$ SBWIB TOTALSGrant Plan The NDWG Employment Recovery grant is a statewide grant to provide employment and training services to 125 displaced workers as a result of the COVID-19 pandemic and with barriers to employment. 131 PAGE 26 Other Grants Funding Amount: $55,000 per year Irvine Foundation (SCAN) - Apprenticeship Funding Amount: $500,000 City of Hawthorne - ARPA Business Assistance Program Funding Amount: $10,000 GRANT TERM: 1/12023 TO 12/31/2023 SBWIB will provide business and outreach services to assist Hawthorne residents to participate in the City of Hawthorne's City-Wide Shop Local Marketing program. SBWIB will assist in determining eligibility to receive e-gift cards under the American Rescue Plan Act (ARPA) program. GRANT TERM: 11//07/2022 TO 5/7/2025 (30 months) Develop Southern California Apprenticeship Network (SCAN) to expand apprenticeship opportunities in Southern CA WLAC Allied Health Project GRANT TERM: 11/03/2021 TO 5/31/2023 The SBWIB was retained by WLAC to facilitate discussions about Allied Health training options among 13 community Colleges throughout LA County. Discussions will include a variety of topics that will ensure they are meeting the needs of students and industry. Employer speakers are also arranged to attend by the SBWIB to present to the schools and discuss their hiring needs. Monthly meetings are being held with the consortium of colleges, first Friday of each month. 132 PAGE 27 Other Grants (cont.) New Grants - waiting for contract DOL ABA Grant (Apprenticeship) Funding Amount: $5,820,000 Waiting for final conditions to be received and a MOD to be processed. Enroll 800 participants into apprenticeship and 200 participants into pre-apprenticeship. GRANT TERM: 7/01/2022 TO 6/30/2026 133 Inglewood Teen Center New Returning Total Inglewood Teen Center New Returning Total Inglewood 1 32 33 Inglewood 26 50 76 Hawthorne 0 0 0 Hawthorne 0 0 0 Lawndale 0 0 0 Lawndale 0 0 0 Gardena 0 0 0 Gardena 0 0 0 TOTAL 1 32 33 TOTAL 26 50 76 Hawthorne Teen Center New Returning Total Hawthorne Teen Center New Returning Total Inglewood 0 0 0 Inglewood 0 0 0 Hawthorne 0 18 18 Hawthorne 10 5 15 Lawndale 0 0 0 Lawndale 0 0 0 Gardena 0 0 0 Gardena 0 0 0 Torrance 0 0 0 Torrance 0 0 0 TOTAL 0 18 18 TOTAL 10 5 15 Inglewood Teen Center New Returning Total QUARTER TOTAL Qurater 1 Quarter 2 Quarter 3 Total Inglewood 4 51 55 Inglewood Teen Center 62 96 164 322 Hawthorne 0 0 0 Hawthorne Teen Center 121 83 67 271 Lawndale 0 0 0 Gardena 0 0 0 TOTAL 4 51 55 Hawthorne Teen Center New Returning Total Inglewood 0 0 0 Hawthorne 11 23 34 Lawndale 0 0 0 Gardena 0 0 0 Torrance 0 0 0 TOTAL 11 23 34 Teen Center Attendance Report -3rd Quarter January 1, 2023- January 31, 2023 March 1, 2023- March 31, 2023 February 1, 2023 February 28, 2023 134 Get certified! Join our next Orientation Wednesday April 26, 2023 @10:00AM Inglewood One-Stop110 S LaBrea Avenue 5th fl. We validate parking at City Hall This WIOA Title 1 financially assisted program or activity is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities by calling in advance to CRS 1-800-735-2922 or 310-680-3700. Passionate about your community? Want to make a difference? Become a Community Health Worker! What is a CHW? A Community Health Worker (CHW) is a trusted member of the community who has a thorough understanding of the needs of the community What do CHW's do? EDUCATE RAISE AWARENESS CULTURAL COMPETENCE ESSENTIAL SERVICES LINKAGE TO HEALTH CARE No cost training provided by IPDC Scan QR Code to fill out an interest form 135 136 By By TERESA LIUTERESA LIU | | tliu@scng.comtliu@scng.com | | PUBLISHED: PUBLISHED: April 21, 2023 at 6:30 a.m.April 21, 2023 at 6:30 a.m. | UPDATED: | UPDATED: April 21, 2023 at 6:41 a.m.April 21, 2023 at 6:41 a.m. South Bay Workforce Investment BoardSouth Bay Workforce Investment Board The 23rd annual Blueprint for Workplace Success Youth & Young Adults Job FairThe 23rd annual Blueprint for Workplace Success Youth & Young Adults Job Fair attracts more than 2,000 students and young adults throughout the South Bay to Elattracts more than 2,000 students and young adults throughout the South Bay to El Camino College on April 19, 2023.(Courtesy of The South Bay Workforce InvestmentCamino College on April 19, 2023.(Courtesy of The South Bay Workforce Investment Board)Board) LOCAL NEWSLOCAL NEWS South Bay Workforce InvestmentSouth Bay Workforce Investment Board’s job fair draws over 2,000Board’s job fair draws over 2,000 attendeesattendees • •NewsNews 137 The South Bay Workforce Investment Board hosted the 23rd iteration of itsThe South Bay Workforce Investment Board hosted the 23rd iteration of its annual Blueprint for Workplace Success Job Fair this week, drawing hundreds ofannual Blueprint for Workplace Success Job Fair this week, drawing hundreds of people.people. The job far took place at El Camino College on Wednesday, April 19.The job far took place at El Camino College on Wednesday, April 19. The event attracted around 2,100 students from local high schools, El CaminoThe event attracted around 2,100 students from local high schools, El Camino College, adult schools and community-based organizations, as well as public jobCollege, adult schools and community-based organizations, as well as public job seekers throughout the South Bay. It was primarily aimed at young adults 16 toseekers throughout the South Bay. It was primarily aimed at young adults 16 to 24 years old.24 years old. “During the collaboration we had one thing in mind,” SBWIB Executive Director“During the collaboration we had one thing in mind,” SBWIB Executive Director Jan Vogel said in the event’s welcoming speech, according to a press release, “forJan Vogel said in the event’s welcoming speech, according to a press release, “for the students, for the students, for the students, you are the future.the students, for the students, for the students, you are the future. “We are proud to continue hosting this job fair year after year,” he added, “and“We are proud to continue hosting this job fair year after year,” he added, “and providing the youth with the necessary skills to get them ready for the career ofproviding the youth with the necessary skills to get them ready for the career of their dreams.”their dreams.” During the job fair, 90 employers and 186 hiring representatives from the privateDuring the job fair, 90 employers and 186 hiring representatives from the private and public sectorsinterviewed nearly 300 students, who will either be hired orand public sectorsinterviewed nearly 300 students, who will either be hired or invited for a second interview, according to SBWIB.invited for a second interview, according to SBWIB. SBWIB is a workforce development agency for 11 cities: Carson, El Segundo,SBWIB is a workforce development agency for 11 cities: Carson, El Segundo, Gardena, Hawthorne, Hermosa Beach, Inglewood, Lawndale, Lomita, ManhattanGardena, Hawthorne, Hermosa Beach, Inglewood, Lawndale, Lomita, Manhattan Beach, Redondo Beach and Torrance.Beach, Redondo Beach and Torrance. Newsroom GuidelinesNewsroom Guidelines News TipsNews Tips Contact UsContact Us Report an ErrorReport an Error News as it breaks.News as it breaks. All our breaking news stories, sent as often as we have them.All our breaking news stories, sent as often as we have them. Email Address 138 Hawthorne Hermosa Beach Gardena Lawndale Redondo Beach Manhattan Beach Carson El Segundo Lomita Torrance Inglewood 11539 Hawthorne Boulevard, 5th Floor, Suite #500, Hawthorne CA 90250 / w. 310.970.7700 / f. 310.970.7711 PRESS RELEASE South Bay Workforce Investment Board 11539 Hawthorne Blvd., Suite 500 April 19, 2023 Hawthorne, CA 90250 Contact: 310-970-7700 South Bay Workforce Investment Board Hosts the 23rd Annual Blueprint for Workplace Success Job Fair in Partnership with El Camino College HAWTHORNE – The 23rd Annual Blueprint for Workplace Success Youth & Young Adults Job Fair drew in two thousand and seventy-five students from local high schools, El Camino College, adult schools, community-based organizations and public job seekers throughout the South Bay. The job fair was hosted at El Camino College and presented by the South Bay Workforce Investment Board (SBWIB) on April 19, 2023. The event was open to any young adults between the ages of 16-24 years old and the public. About a dozen high schools were provided transportation from local schools and gathered for SBWIB’s Executive Director, Jan Vogel and El Camino College’s President, Brenda Thames’ welcoming speech as they expressed the importance of the job fair for students’ future. “During the collaboration we had one thing in mind - for the students, for the students, for the students, you are the future,” Mr. Vogel stated. “We are proud to continue hosting this job fair year after year and providing the youth with the necessary skills to get them ready for the career of their dreams,” he added. Amongst the attendees were 90 employers, 186 hiring representatives, from private and public sectors who interviewed nearly 300 students who will either be hired or invited for a second interview. Jasmin Pinson, freshman at El Camino College expressed, “I’m really happy to have had this opportunity and I’m glad they are doing this for students because it’s really hard to find a job, especially at this age, it’s really helpful and helps other people.” The SBWIB operates four One Stop Business & Career Centers within its South Bay service area plus two Teen Centers in Inglewood and Hawthorne providing no cost adult, youth and business services. For further information, please call (310) 970-7700 or visit www.sbwib.org. # # # 139 Hawthorne Hermosa Beach Gardena Lawndale Redondo Beach Manhattan Beach Carson El Segundo Lomita Torrance Inglewood 11539 Hawthorne Boulevard, 5th Floor, Suite #500, Hawthorne CA 90250 / w. 310.970.7700 / f. 310.970.7711 23rd Annual Blueprint for Workplace Success Job Fair Photo caption: The 23rd Annual Blueprint for Workplace Success Youth & Young Adults Job Fair drew in two thousand and seventy-five students and young adults throughout the South Bay to El Camino College on April 19, 2023. 140 Hawthorne Hermosa Beach Gardena Lawndale Redondo Beach Manhattan Beach Carson El Segundo Lomita Torrance Inglewood 11539 Hawthorne Boulevard, 5th Floor, Suite #500, Hawthorne CA 90250 / w. 310.970.7700 / f. 310.970.7711 141 Hawthorne Hermosa Beach Gardena Lawndale Redondo Beach Manhattan Beach Carson El Segundo Lomita Torrance Inglewood 11539 Hawthorne Boulevard, 5th Floor, Suite #500, Hawthorne CA 90250 / w. 310.970.7700 / f. 310.970.7711 142 By By TERESA LIUTERESA LIU | | tliu@scng.comtliu@scng.com | | PUBLISHED: PUBLISHED: April 24, 2023 at 6:30 a.m.April 24, 2023 at 6:30 a.m. | UPDATED: | UPDATED: April 24, 2023 at 6:30 a.m.April 24, 2023 at 6:30 a.m. South Bay Workforce Investment BoardSouth Bay Workforce Investment Board Representatives from NASA, the Aerospace Industries Association, private companiesRepresentatives from NASA, the Aerospace Industries Association, private companies and educational institutions participated in the first meeting of the Southern Californiaand educational institutions participated in the first meeting of the Southern California pilot program of the White House Space Industry Coalition on March 16, 2023.pilot program of the White House Space Industry Coalition on March 16, 2023. A White House initiative to train and recruit employees for the space industry hasA White House initiative to train and recruit employees for the space industry has been growing with success, according to the federal government’s Southernbeen growing with success, according to the federal government’s Southern California program partners.California program partners. “We’re really excited about this,” said Jan Vogel, executive director and CEO of the“We’re really excited about this,” said Jan Vogel, executive director and CEO of the South Bay Workforce Investment Board.South Bay Workforce Investment Board. LOCAL NEWSLOCAL NEWS Southern California’s aerospaceSouthern California’s aerospace pilot program up and runningpilot program up and running • •NewsNews Jan Vogel, executive director/CEO of South Bay Workforce Investment Board, addresses the attendees at the first Southern California meeting of the White House Space Industry Coalition at the organization’s corporate headquarters in Hawthorne on March 16, 2023. 143 Vice President Kamala Harris announced the “White House Space IndustryVice President Kamala Harris announced the “White House Space Industry Coalition” initiative in the fall, an effort aimed at developing a “skilled andCoalition” initiative in the fall, an effort aimed at developing a “skilled and diverse” space workforce to address the labor shortage pinching the aerospacediverse” space workforce to address the labor shortage pinching the aerospace industry, according to industry, according to a White House press releasea White House press release .. To better meet its goal, the White House enlisted the help of the public, privateTo better meet its goal, the White House enlisted the help of the public, private and philanthropic sectors. Specifically, it picked four organizations, Blue Origin,and philanthropic sectors. Specifically, it picked four organizations, Blue Origin, Boeing, Lockheed Martin and Northrop Grumman, to lead a coalition of spaceBoeing, Lockheed Martin and Northrop Grumman, to lead a coalition of space companies across the country.companies across the country. The responsibilities of the coalition include, in part, setting up three regional pilotThe responsibilities of the coalition include, in part, setting up three regional pilot programs in Florida’s Space Coast, the Gulf Coast of Louisiana and Mississippi,programs in Florida’s Space Coast, the Gulf Coast of Louisiana and Mississippi, and Southern California, according to the White House release.and Southern California, according to the White House release. The Southern California coalition, anchored by Northrop Grumman, is already upThe Southern California coalition, anchored by Northrop Grumman, is already up and running. The group recently met in-person for the first time at the South Bayand running. The group recently met in-person for the first time at the South Bay Workforce Investment Board’s corporate headquarters in Hawthorne.Workforce Investment Board’s corporate headquarters in Hawthorne. SBWIB is a workforce development agency for 11 cities: Carson, El Segundo,SBWIB is a workforce development agency for 11 cities: Carson, El Segundo, Gardena, Hawthorne, Hermosa Beach, Inglewood, Lawndale, Lomita, ManhattanGardena, Hawthorne, Hermosa Beach, Inglewood, Lawndale, Lomita, Manhattan Beach, Redondo Beach and Torrance.Beach, Redondo Beach and Torrance. “That was the first of what’ll be a series of meetings to develop a pipeline,” Vogel“That was the first of what’ll be a series of meetings to develop a pipeline,” Vogel said, “and to develop training programs that will meet the future needs of NASA.”said, “and to develop training programs that will meet the future needs of NASA.” Officials from NASA and the Aerospace Industries Association attended theOfficials from NASA and the Aerospace Industries Association attended the meeting. They were joined by representatives from private companies such asmeeting. They were joined by representatives from private companies such as Northrop Grumman, Boeing, SpaceX, Virgin Galactic, Morf3D, Stellant Systems,Northrop Grumman, Boeing, SpaceX, Virgin Galactic, Morf3D, Stellant Systems, Rocket Lab and Relativity Space, as well as those from El Camino College and CalRocket Lab and Relativity Space, as well as those from El Camino College and Cal State Dominguez Hills.State Dominguez Hills. “Basically, NASA is projecting a large shortage in technicians to work on projects“Basically, NASA is projecting a large shortage in technicians to work on projects that would be space related,” Vogel said, “and the need to create a pipeline forthat would be space related,” Vogel said, “and the need to create a pipeline for new employees to be able to access employment that will benefit NASA and thenew employees to be able to access employment that will benefit NASA and the space program.”space program.” David Ritchie, who’s in charge of an apprentice program for budding machinistsDavid Ritchie, who’s in charge of an apprentice program for budding machinists at Northrop Grumman, said an aging workforce across the industry has resultedat Northrop Grumman, said an aging workforce across the industry has resulted in an urgent need to train and recruit new skilled workers.in an urgent need to train and recruit new skilled workers. “(There are) a lot of baby boomers in there, which includes me, by the way,” he“(There are) a lot of baby boomers in there, which includes me, by the way,” he said, “and we need to get some new talents in here that’s gonna carry on thesaid, “and we need to get some new talents in here that’s gonna carry on the work we do.”work we do.” 144 Due to declining population growth and various other factors, such as the agingDue to declining population growth and various other factors, such as the aging of the baby boomers, the labor participation rate has continued to decline.of the baby boomers, the labor participation rate has continued to decline. A quarter of the current workforce, in fact, will be older than 55 by 2024 andA quarter of the current workforce, in fact, will be older than 55 by 2024 and among those, a third will be at least 65, according to an among those, a third will be at least 65, according to an estimate by the U.S.estimate by the U.S. Bureau of Labor StatisticsBureau of Labor Statistics .. The shift in labor force demographics has taken a particular toll on the aerospaceThe shift in labor force demographics has taken a particular toll on the aerospace and defense industries, which experienced an exodus of talent during theand defense industries, which experienced an exodus of talent during the pandemic.pandemic. Almost 47% of people said the turnover rate at their companies have significantlyAlmost 47% of people said the turnover rate at their companies have significantly increased during the last 12 months, according to increased during the last 12 months, according to a workforce studya workforce study released in released in October by the Aerospace Industries Association and the American Institute ofOctober by the Aerospace Industries Association and the American Institute of Aeronautics Astronautics, in collaboration with Ernst & Young.Aeronautics Astronautics, in collaboration with Ernst & Young. And 78% said the reason for people leaving their jobs was the chance at a higherAnd 78% said the reason for people leaving their jobs was the chance at a higher salary, with 75% also citing better career advancement as the reason for the highsalary, with 75% also citing better career advancement as the reason for the high turnover, and 31% citing flexibility in work location and opportunity for remoteturnover, and 31% citing flexibility in work location and opportunity for remote work as the cause for departure.work as the cause for departure. The labor shortage came at a time when companies are ramping up productionThe labor shortage came at a time when companies are ramping up production because of an increase in customer demand during the post-pandemic rebound.because of an increase in customer demand during the post-pandemic rebound. Russia’s invasion of Ukraine has further deflated the U.S.’s defense spending.Russia’s invasion of Ukraine has further deflated the U.S.’s defense spending. That’s where Northrop Grumman’s apprenticeship program came in. ThatThat’s where Northrop Grumman’s apprenticeship program came in. That program began 30 years ago, when the company saw the need to train itsprogram began 30 years ago, when the company saw the need to train its employees with the skills that it desired, Ritchie said.employees with the skills that it desired, Ritchie said. Through its partnership with El Camino College, for example, the program bringsThrough its partnership with El Camino College, for example, the program brings in interested students for an eight-week trial period. After that, select applicantsin interested students for an eight-week trial period. After that, select applicants are offered a four-year apprenticeship that includes one-on-one training withare offered a four-year apprenticeship that includes one-on-one training with advanced machinists at the company.advanced machinists at the company. Ritchie said he believes the company’s long-standing apprenticeship programRitchie said he believes the company’s long-standing apprenticeship program was partly what motivated the White House to select Northrop Grumman as thewas partly what motivated the White House to select Northrop Grumman as the regional anchor.regional anchor. Although there’s already a developed curriculum for STEM programs — science,Although there’s already a developed curriculum for STEM programs — science, technology, engineering, math — at most colleges and universities, it’s difficult totechnology, engineering, math — at most colleges and universities, it’s difficult to market these programs to companies, said Jose Anaya, dean of communitymarket these programs to companies, said Jose Anaya, dean of community advancement at El Camino College.advancement at El Camino College. 145 “By having the White House initiative, the companies are coming together and“By having the White House initiative, the companies are coming together and we’re able to speak to all of them about the wonderful programs that we have,”we’re able to speak to all of them about the wonderful programs that we have,” Anaya said. “Rather than go to each individual, we can talk to them as a groupAnaya said. “Rather than go to each individual, we can talk to them as a group and showcase our programs and how they can connect with us to developand showcase our programs and how they can connect with us to develop apprenticeship programs of their own.”apprenticeship programs of their own.” Some students at El Camino College are also on the STEM pathway and many ofSome students at El Camino College are also on the STEM pathway and many of them come from historically underserved and underrepresented communities.them come from historically underserved and underrepresented communities. They are the ideal student base to fulfill the White House initiative, whichThey are the ideal student base to fulfill the White House initiative, which emphasizes skilled job seekers from diverse backgrounds, Anaya said.emphasizes skilled job seekers from diverse backgrounds, Anaya said. Vogel, for his part, said the next step for the coalition, which first met on MarchVogel, for his part, said the next step for the coalition, which first met on March 16, is to develop training programs to be implemented across institutions and16, is to develop training programs to be implemented across institutions and workforce centers in Southern California.workforce centers in Southern California. The need, officials said, is higher than ever.The need, officials said, is higher than ever. “There is a lot of work in this industry,” Richie said, “and we need qualified“There is a lot of work in this industry,” Richie said, “and we need qualified people.”people.” Newsroom GuidelinesNewsroom Guidelines News TipsNews Tips Contact UsContact Us Report an ErrorReport an Error News as it breaks.News as it breaks. All our breaking news stories, sent as often as we have them.All our breaking news stories, sent as often as we have them. Email Address Sign Up Privacy Policy Privacy Policy Tags: Tags: aerospaceaerospace,,communitycommunity,,EducationEducation,,governmentgovernment,, South BaySouth Bay ,,Top Stories BreezeTop Stories Breeze 146 Teresa LiuTeresa Liu | Reporter| Reporter Teresa Liu is a reporter covering Torrance and Carson for theTeresa Liu is a reporter covering Torrance and Carson for the Daily Breeze. She has worked as a full-time journalist for moreDaily Breeze. She has worked as a full-time journalist for more than seven years in local and international outlets. Teresathan seven years in local and international outlets. Teresa received her master in journalism degree from Northwesternreceived her master in journalism degree from Northwestern University and her bachelor degree (double major) in mass communicationsUniversity and her bachelor degree (double major) in mass communications and film studies from the University of Pittsburgh.and film studies from the University of Pittsburgh. tliu@scng.comtliu@scng.com Follow Teresa Liu Follow Teresa Liu @yinmengliu25@yinmengliu25 Daily Breeze Web Article 147 A White House ini ti at ive to train and recruit employ ees for the space industry has been grow - ing with suc cess, accord ing to the fed eral gov ern ment's South ern Cali for nia pro gram part - ners. “We're really excited about this,” said Jan Vogel, exec ut ive dir ector and CEO of the South Bay Work force Invest ment Board. Vice Pres id ent Kamala Har ris announced the “White House Space Industry Coali tion” ini ti at - ive in the fall, an e ort aimed at devel op ing a “skilled and diverse” space work force to address the labor short age pinch ing the aerospace industry, accord ing to a White House news release. To bet ter meet its goal, the White House enlis ted the help of the pub lic, private and phil an - thropic sec tors. Spe ci c ally, it picked four com pan ies — Blue Ori gin, Boe ing, Lock heed Mar - tin and Northrop Grum man — to lead a coali tion of space rms across the coun try. The respons ib il it ies of the coali tion include set ting up three regional pilot pro grams in Flor - ida's Space Coast, the Gulf Coast of Louisi ana and Mis sis sippi, and South ern Cali for nia, accord ing to the White House release. The South ern Cali for nia coali tion, anchored by Northrop Grum man, already is run ning. The group recently met in-per son for the rst time at the South Bay Work force Invest ment Board's cor por ate headquar ters in Hawthorne. SBWIB is a work force devel op ment agency for 11 cit ies: Car son, El Segundo, Gardena, Hawthorne, Her mosa Beach, Ingle wood, Lawndale, Lomita, Man hat tan Beach, Redondo Beach and Tor rance. “That was the rst of what'll be a series of meet ings to develop a pipeline,” Vogel said, “and to develop train ing pro grams that will meet the future needs of NASA.” O cials from NASA and the Aerospace Indus tries Asso ci ation atten ded the meet ing. They were joined by rep res ent at ives from private com pan ies such as Northrop Grum man, Boe ing, SpaceX, Vir gin Galactic, Morf3D, Stel lant Sys tems, Rocket Lab and Relativ ity Space, as well as those from El Cam ino Col lege and Cal State Domin guez Hills. White House, non pro t and com pan ies have star ted ini ti at ive to train skilled work ers Aerospace pro gram tak ing flight Daily Breeze (Torrance)·23 Apr 2023 ·A6 ·By Teresa Liu tliu@scng.com 148 “Basic ally, NASA is pro ject ing a large short age in tech ni cians to work on projects that would be space-related,” Vogel said, “and the need to cre ate a pipeline for new employ ees to be able to access employ ment that will bene t NASA and the space pro gram.” David Ritchie, who's in charge of an appren tice pro gram for bud ding machin ists at Northrop Grum man, said an aging work force across the industry has res ul ted in an urgent need to train and recruit new skilled work ers. “(There are) a lot of baby boomers in there, which includes me, by the way,” he said, “and we need to get some new tal ents in here that's going to carry on the work we do.” Due to declin ing pop u la tion growth and vari ous other factors, such as the aging of the baby boomers, the labor par ti cip a tion rate has con tin ued to decline. A quarter of the cur rent work - force will be older than 55 by 2024 and among those, a third will be at least 65, accord ing to an estim ate by the U.S. Bur eau of Labor Stat ist ics. The shift in labor force demo graph ics has taken a par tic u lar toll on the aerospace and defense indus tries, which exper i enced an exodus of tal ent dur ing the pan demic. Almost 47% of people said the turnover rate at their com pan ies has sig ni c antly increased dur ing the last 12 months, accord ing to a work force study released in Octo ber by the Aerospace Indus tries Asso ci ation and the Amer ican Insti tute of Aero naut ics Astro naut ics, in col lab or a tion with Ernst & Young. And 78% said the reason for people leav ing their jobs was the chance at a higher salary, with 75% also cit ing bet ter career advance ment as the reason for the high turnover and 31% cit ing ex ib il ity in work loc a tion and oppor tun ity for remote work as the cause for depar ture. The labor short age came at a time when com pan ies are ramp ing up pro duc tion because of an increase in cus tomer demand dur ing the post-pan demic rebound. Rus sia's inva sion of Ukraine has fur ther de ated the U.S.'s defense spend ing. That's where Northrop Grum man's appren tice ship pro gram came in. That pro gram began 30 years ago when the com pany saw the need to train its employ ees with the skills that it desired, Ritchie said. Through its part ner ship with El Cam ino Col lege, for example, the pro gram brings in inter - ested stu dents for an eight-week trial period. After that, select applic ants are o ered a fouryear appren tice ship that includes one-on-one train ing with advanced machin ists at the com pany. Ritchie said he believes the com pany's long-stand ing appren tice ship pro gram was partly what motiv ated the White House to select Northrop Grum man as the regional anchor. Although there's already a developed cur riculum for STEM pro grams — sci ence, tech no logy, engin eer ing, math — at most col leges and uni versit ies, it's di cult to mar ket these pro - grams to com pan ies, said Jose Anaya, dean of com munity advance ment at El Cam ino Col lege. “By hav ing the White House ini ti at ive, the com pan ies are com ing together and we're able to speak to all of them about the won der ful pro grams that we have,” Anaya said. “Rather than go to each indi vidual, we can talk to them as a group and show case our pro grams and how they can con nect with us to develop appren tice ship pro grams of their own.” 149 Some stu dents at El Cam ino Col lege also are on the STEM path way and many of them come from his tor ic ally under served and under rep res en ted com munit ies. They are the ideal stu dent base to ful ll the White House ini ti at ive, which emphas izes skilled job seekers from diverse back grounds, Anaya said. Vogel said the next step for the coali tion, which rst met on March 16, is to develop train ing pro grams to be imple men ted across insti tu tions and work force cen ters in South ern Cali for - nia. The need, o cials said, is higher than ever. “There is a lot of work in this industry,” Richie said, “and we need qual i ed people.” 150 NEWS South Bay Workforce Investment Board FOR IMMEDIATE RELEASE South Bay Workforce Investment Board 11539 Hawthorne Blvd., Suite 500 Hawthorne, CA 90250 March 22, 2023 Contact: Jan Vogel 310-970-7700 South Bay Workforce Investment Board Convenes Southern California Regional Pilot Program In Support of White House Space Industry Coalition Initiative HAWTHORNE – The South Bay Workforce Investment Board (SBWIB) hosted a convening for a White House Space Industry Coalition meeting at the SBWIB corporate office in Hawthorne. Employers attending on March 16, 2023 are participating in the Southern California Regional Pilot, which is part of an initiative introduced by Vice President Kamala Harris, who is Chair of the National Space Council. The initiative seeks to address the rising demand for the space industry’s skilled technical workforce. The Southern California Regional Pilot Program, in collaboration with NASA and Northop Grumman, is one of three programs established nationally with the purpose of collaborating with service providers including community colleges, workforce boards and others to demonstrate a replicable and scalable approach to attracting, training and creating employment opportunities, with an emphasis on attracting people from backgrounds underrepresented in STEM jobs. In his opening remarks, SBWIB Executive Director Jan Vogel, gave a special thanks to long-time employer partner Northrop Grumman, a leading global aerospace and defense technology company, who had connected the SBWIB with NASA and the Aerospace Industries Association (AIA) to help move this initiative forward. The attendees were then greeted by Pam Melroy, Deputy Administrator of NASA, through a pre-recorded video message in which she stated in part, “…yes we need our scientists and our engineers and researchers - but we also need our welders, machinists and electricians…it’s no small effort to have pulled together this coalition of companies, community colleges, and state and local governments and workforce boards…I know you will do what it takes to get the job done right.” She commended the SBWIB for hosting and Northrop Grumman for working as the anchor company for the Southern California regional pilot. During the meeting employers from eight companies received information from education and workforce development partners about available resources to: build their technical workforce pipeline; meet their current and future workforce needs for skilled technical roles; and reach their diversity, equity and inclusion goals. The employers discussed their skilled technical needs and expressed their commitment to the regional pilot program. The SBWIB, NASA and AIA will facilitate individual meetings with each employer to discuss specific needs to increase their skilled technical workforce. * * * 151 152 153 NEWS South Bay Workforce Investment Board FOR IMMEDIATE RELEASE South Bay Workforce Investment Board 11539 Hawthorne Blvd., Suite 500 Hawthorne, CA 90250 February 2023 Contact: Jan Vogel 310-970-7700 MORE THAN 30 STUDENTS GRADUATE FROM SOUTH BAY WORKFORCE INVESTMENT BOARD BIO-FLEX PRE-APPRENTICESHIP PROGRAM HAWTHORNE – More than 30 high school and college age students graduated from the South Bay Workforce Investment Board’s (SBWIB) Bio-Flex Pre-Apprenticeship Program. The two- month long program was funded in part by a grant from Los Angeles County Second District Supervisor Holly Mitchell. Participating students were from Manuel Dominguez High School in Compton, King Drew Magnet High School of Medicine and Science in Los Angeles, Morningside High School in Inglewood and West Los Angeles College in Culver City. During the program, the students had the opportunity to learn from a variety of employers about the career opportunities in the life sciences sector. They also completed online technical skills classes through Biotech Primer, learned about the South Bay Promise Program, and participated in a hands-on lab experience called the Amgen Biotech Experience at LA Trade Tech College. The SBWIB Blueprint for Workplace Success curriculum trained the students how to create or upgrade their resumes, how to build their profile on LinkedIn, and learn valuable interview skills. Graduates received certificates of completion and $300 stipend checks. They will next have an opportunity to be matched with a professional mentor and/or participate in a paid work experience. Graduation ceremonies were held at Morningside, Dominguez and King Drew high schools to recognize the students and thank all of the partners that make the Bio-Flex Pre-Apprenticeship a success. The students received congratulatory remarks from Supervisor Holly Mitchell in person or via video during the ceremonies. The SBWIB Pre-Apprenticeship and Apprenticeship offerings are employer centric training programs that are proving to be successful in developing and upskilling current employees, while increasing the pipeline of a future workforce. “As we continue to access new funding sources our innovative earn and learn apprenticeship models will be expanded to the fields of Healthcare, Information Technology/Cybersecurity, Arts/Media and Entertainment and Clean Energy/Transportation,” said SBWIB Executive Director Jan Vogel. # # # 154 155 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 23-0285 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 23, 2023 ENDORSEMENT OF ARAKELIAN ENTERPRISES, INC’S (DBA ATHENS SERVICES) REQUEST FOR AN ANNUAL RATE ADJUSTMENT TO THE MAXIMUM RATES FOR SOLID WASTE SERVICES (Environmental Programs Manager Douglas Krauss) Recommended Action: Staff recommends City Council endorse the proposed service rate adjustment from Arakelian Enterprises,Inc.(DBA Athens Services)at amounts not to exceed the attached rate schedule effective July 1, 2023. Executive Summary: The City entered into a contract on July 1,2013 with Athens Services to provide residential and commercial waste disposal services for Hermosa Beach and extended the agreement in December 2022 for an additional ten years.Per the Integrated Solid Waste Management Services Agreement, Athens Services may request an annual adjustment to the maximum rates by March 1 of each year. Rate adjustments are calculated in accordance with Section 6.4 of the agreement and subject to City Council approval. In addition to the annual rate adjustment,the second installment of the Council approved extraordinary rate increase would be applied.If approved,the annual rate increase would become effective July 1,2023 and result in a 22.67 percent increase in residential cart rates and a 25.97 percent increase in commercial bin rates.The agreement for street sweeping services has a fixed annual rate increase of three percent. Background: Since entering into the Integrated Solid Waste Management Services Agreement with Athens Services effective July 1,2013,annual solid waste rate adjustments have been implemented in accordance with the rate adjustment methodology contained in Section 6.4.The most recent annual rate increase was approved by City Council at its May 24, 2022, meeting. At its December 13,2022 meeting,City Council approved a ten-year extension and amendment to City of Hermosa Beach Printed on 5/18/2023Page 1 of 4 powered by Legistar™156 Staff Report REPORT 23-0285 At its December 13,2022 meeting,City Council approved a ten-year extension and amendment to the agreements for solid waste and street sweeping and cleaning services.The amendment to the solid waste agreement included a change to the index used to calculate the annual rate adjustment. Previously,the annual rate adjustment was based on various Consumer Price and Producer Price Indices (CPI and PPI).Per the amendment,annual rate adjustments will be calculated based on only the Trash CPI plus one percent.As part of the ten-year contract extension and amendment,an extraordinary rate increase was approved and will be implemented in three phases occurring on January 1, 2023, July 1, 2023, and July 1, 2024. Past Council Actions Meeting Date Description October 12, 2010 Approved Agreement with Athens Services for Street Sweeping and Cleaning Services March 26, 2013 Approved Integrated Solid Waste Management Services Agreement with Arakelian Enterprises, Inc. (DBA Athens Services) September 10, 2019 Approved special rate increase for Organics Recycling Service May 25, 2021 Approved Seventh Annual Rate Adjustment May 10, 2022 Considered proposal from Athens for contract extension and amendment and directed staff to negotiate with Athens May 24, 2022 Approved Eighth Annual Rate Adjustment October 25, 2022 Approved proposal for amendment and extension of contract with Athens December 13, 2022 Held public hearing on proposed customer rates for new Athens contract extension and amendment Discussion: The Integrated Solid Waste Management Services Agreement prescribes the format by which Athens Services can request an annual rate adjustment.Rate years run from July 1 through June 30 of the following year.In order to consider an annual rate adjustment for an upcoming rate year,Athens Services must submit a written request to the City by March 1 of each year. Staff reviewed the annual rate adjustment request dated February 28,2023 and accompanying letter submitted April 21,2023 (Attachment 1)according to the rate adjustment methodology outlined in Section 6.4 of the Agreement.The rate adjustment calculations were previously performed separately for the three service categories consisting of single-family service carts,multi-family and commercial service bins,and roll-off bins.The new adjustment formula is based solely on the Trash CPI plus one City of Hermosa Beach Printed on 5/18/2023Page 2 of 4 powered by Legistar™157 Staff Report REPORT 23-0285 service bins,and roll-off bins.The new adjustment formula is based solely on the Trash CPI plus one additional percentage.The Trash CPI index for the period of March 2022 to March 2023 increased by 6.67 percent. Staff reviewed the rate schedules and calculations and confirmed that the rate adjustments were made in accordance with the terms of the agreement.Staff confirmed the accuracy of the indices and that the rate adjustment formulas are correctly applied to the rates. Based on the rate adjustment methods and prescribed formulas,the City’s residential rate would increase on July 1,2023 by 22.67 percent.This includes the CPI index increase of 6.67 percent,plus one percent per the approved adjustment formula,and the second installment of the extraordinary rate adjustment of 15 percent.Commercial rates would increase on July 1,2023 by 25.97 percent. This includes the CPI index increase of 6.67 percent,plus one percent per the approved adjustment formula, and the second installment of the commercial extraordinary rate adjustment of 18.3 percent. Simultaneously,per a separate agreement between Athens and the City,street sweeping rates paid by the City will also increase by a fixed three percent annually on July 1. Athens provided customers with a Proposition 218 notification for the January 1,2023 extraordinary rate increase and included in the notification the rate adjustments scheduled to take effect July 1, 2023 and July 1,2024.Per the contract,Athens Services will notify all customers of the rate adjustment at least 30 days in advance. General Plan Consistency: This report and associated recommendations have been evaluated for their consistency with the City’s General Plan. Relevant policies are listed below: Sustainability and Conservation Element Goal 6.Hermosa Beach is a low or zero-waste community with convenient and effective options for recycling, composting, and diverting waste from landfills. Policy: ·6.1 Franchise Agreements.Ensure waste franchise agreements and program offerings provide progressively higher rates of waste diversion. Fiscal Impact: Rate increases affect the franchise fees paid by Athens to the City.The impact of the 22.67 percent increase on residential service is an increase of $31,969 in franchise fees.The impact of the 25.97 City of Hermosa Beach Printed on 5/18/2023Page 3 of 4 powered by Legistar™158 Staff Report REPORT 23-0285 increase on residential service is an increase of $31,969 in franchise fees.The impact of the 25.97 percent increase on commercial and industrial service is an increase of $91,438 in franchise fees.If approved,the annual rate increase would become effective July 1,2023 and result in a 22.67 percent increase in residential cart rates and a 25.97 percent increase in commercial bin rates.The impact of the rate increase on the most common service levels is shown here: 3-Yard Bin serviced once per week Residential 64-Gallon Trash and 32-gallon organics cart Current Rate $199.32 $20.46 Proposed Rate $250.24 $25.04 The increase of three percent for street sweeping and cleaning services has been included in the 2023-24 Preliminary Budget. Attachments: 1.Rate adjustment request from Athens Services and proposed rates schedule effective July 1, 2023 for Solid Waste Services 2.Rate adjustment request from Athens Services and proposed rates schedule effective July 1, 2023 for Street Sweeping and Cleaning Services 3.Proposition 218 Notice 4.Proposed Rates 5.Link to September 10, 2019 City Council Staff Report 6.Link to May 25, 2021 City Council Staff Report 7.Link to May 10, 2022 City Council Staff Report 8.Link to May 24, 2022 City Council Staff Report 9.Link to October 25, 2022 City Council Staff Report 10.Link to December 13, 2022 City Council Staff Report Respectfully Submitted by: Douglas Krauss, Environmental Programs Manager Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Pat Donegan, City Attorney Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 5/18/2023Page 4 of 4 powered by Legistar™159 160 161 162 163 164 165 166 167 168 ATTENTION: The City Council of the City of Hermosa Beach (“City”) will conduct a public hearing on December 13, 2022 at 6pm in the City of Hermosa Beach City Hall Council Chambers, located at 1315 Valley Drive, Hermosa Beach, to consider adopting increases and adjustments in the City’s current rates for solid waste collection provided by Athens Services Inc. (“Solid Waste Collection Rate(s)” or “Rate(s)”). Individuals may participate in person at City Hall. City Council meeting agenda will be posted in advance of that meeting at: https://www.hermosabeach.gov/. The public may also participate via Zoom, and view the meeting on the City’s YouTube Channel or local cable television channels. More information can be found at: https://www.hermosabeach.gov/ PROPOSED RATE CHANGES You are receiving this Notice because our records indicate that you are either a City property owner or tenant directly liable for payment of the fees for solid waste collection (i.e., a customer of record).The Notice describes the Solid Waste Collection Rate changes in services you receive from Athens Services, Inc. (“Athens”) and explains how you can file a protest to this proposed Solid Waste Collection Rate increase and participate in the Proposition 218 process. Proposed Monthly Rates for Most Common Service Levels Service Level Rate for January 1, 2023 – June 30, 2023 Residential 64-gallon trash cart and 32-gallon organics cart $20.46 Commercial 3-cubic yard bin serviced once per week $199.32 The table above shows the first rate increase increment, to be implemented January 1, 2023 and effective through June 30, 2023. Additional details on the rate increase are described below and the full rate sheet for all service levels is available at: www.hermosabeach.gov/our-government/city-manager/environmental-programs/solid-waste Will My Trash Rate Change? Effective January 1, 2023, all trash monthly rates will increase according to the table above. If approved, the new rates will be adjusted based upon the annual percentage changes in the Consumer Price Index (CPI) for Trash and Garbage Collection (CUUR0000SEHG02), United States City Average (not seasonally adjusted), as determined by the United States Department of Labor Statistics, plus one additional percent, beginning July 1, 2023, and every July 1st thereafter. Trash rates may be adjusted without a further public hearing, according to CPI. In addition, the rate changes effective July 1, 2023 and July 1, 2024 will be increased for (i) Single-Family generators an additional fifteen percent (15%) each rate period; and (ii) Commercial generators an additional eighteen and thirty-three hundredths percent (18.33%) each rate period. Notice will be provided by mail at least 30 days prior to the effective date of any such increase. HOW DO I PROTEST? If you wish to protest any of the above increases, you must submit a written protest, signed and in writing, by including your name and service address or assessor parcel number to the City Clerk of the City of Hermosa Beach at 1315 Valley Drive, Hermosa Beach, CA 90254, provided written protests are received prior to the close of the Public Hearing, which will occur when the public testimony on the proposed increases and adjustments is concluded. Any written protest must: (1) state that the identified property owner or tenant (i.e., customer of record) opposes the proposed fee increases to the Solid Waste Collection Rates; (2) provide the location of the identified parcel (by street address or assessor’s parcel number); and (3) include the name and signature of the property owner or tenant submitting the protest. On the envelope please note: Attn: Public Hearing of Solid Waste Rate Changes. A protest letter can be done by any property owner or tenant (i.e., a customer of record) directly responsible for the payment of solid waste collection fees. Only one protest will be counted per identified address/parcel. IF YOU DO NOT OBJECT TO THE ADJUSTMENTS, NO ACTION IS REQUIRED. The City Council will hear and consider all written protests to the proposed rate changes at the Public Hearing. Oral and written public comments at the Public Hearing will not qualify as formal protests unless accompanied by a written and signed protest. At the conclusion of the Public Hearing, the City Council will consider adoption of a resolution authorizing the new rate schedule. If written protests against the proposed Rate changes are not received by a majority of property owners or tenants upon which the Solid Waste Collection Rates are imposed (i.e., customers of record) in the City limits, then the City Council will be authorized to impose the Rate changes. This protest hearing is being conducted in accordance with Article XIIID of the California Constitution and Proposition 218 in an abundance of caution and without conceding the applicability of these provisions to privately provided solid waste service. Please note that a rate protest proceeding is not an election. To ensure transparency and accountability in the rate protest tabulation, protests shall constitute a disclosable public record from and after the time they are received. For further details regarding the basis and reasons for the proposed rate changes to the City’s Solid Waste Collection Rates or any questions you may have regarding the proposed fees to be imposed on your parcel, please contact the City Manager’s Office at 310-750-3603 NOTICE OF PUBLIC HEARING PROPOSED CHANGES IN CITY OF HERMOSA BEACH SOLID WASTE, ORGANIC AND RECYCLING RATES FOR FISCAL YEAR 2022 THROUGH 2032 Date: December 13, 2022 at 6pm Place: Hermosa Beach City Hall, 1315 Valley Drive and via virtual platforms 169 Monthly Residential Cart Service Rates Total Rate Standard Service includes one refuse cart and one or more recycling carts. Green waste carts are provided on a subscription basis. Cart Size: Standard Service - based upon refuse cart size 20-gallon $10.09 35-gallon $11.79 64-gallon $18.69 96-gallon $25.53 Additional Refuse Cart - above one 35-gallon $6.68 64-gallon $10.32 96-gallon $13.76 Each Yard Waste Cart 35-gallon $6.35 64-gallon $7.25 96-gallon $8.10 Alternative "Can" Service (if carts not feasible) - Equivalent cart rates based on capacity Active Military Rate Reduction - above rates reduced by 25% Senior Low Income Discount - above rates (excluding 20-gallon rate) reduced by 10% Other Cart Rates and Services (Charged in Addition to Monthly Cart Service Rates) Walk-out Service - upon request $6.68 Walk-out Service - authorized disabled customers No charge Additional Special Overage Pickup for Automated Cart Customers $8.59 (in excess of six pickups per year) Additional Bulky Item pickups (in excess of two free pickups per $51.57 dwelling unit per year) Cart Exchanges (in excess of free exchanges to be provided)$25.80 Returned Check (NSF) Fee (applicable to all customers)$37.98 Credit Card Declined Fee (applicable to all customers)$37.98 Optional HHW Door-to-Door Collection - per dwelling unit $0.76 CITY OF HERMOSA BEACH RESIDENTIAL - MAXIMUM RATES Effective July 1, 2023 through June 30, 2024 170 Extra Container Size 1 2 3 4 5 6 7 Empty Refuse 32-gallon cart (2) $53.82 $94.18 $132.35 $172.78 $210.88 $251.26 $314.04 $33.25 64-gallon cart (2) $85.25 $148.19 $208.88 $269.54 $330.24 $393.16 $487.36 $33.25 96-gallon cart (2) $116.69 $195.40 $274.14 $352.90 $431.54 $510.30 $589.02 $33.25 1 yard bin $159.20 $239.24 $321.86 $402.02 $479.65 $562.25 $657.16 $93.78 1.5 yard bin $177.01 $267.54 $380.31 $448.58 $536.67 $718.59 $841.31 $93.78 2 yard bin $214.62 $330.38 $448.61 $564.45 $662.88 $763.91 $892.07 $93.78 3 yard bin $250.24 $386.87 $521.04 $657.68 $791.78 $925.95 $1,087.32 $120.55 4 yard bin $300.72 $463.13 $699.61 $790.44 $952.85 $1,117.70 $1,307.27 $120.55 6 yard bin $377.00 $581.10 $787.65 $991.75 $1,198.35 $1,402.41 $1,641.15 $120.55 8 yard bin $468.03 $723.72 $971.98 $1,217.75 $1,453.71 $1,701.93 $1,994.60 $142.66 Recycling 18-gallon cart (3) $17.17 32-gallon cart (3) $26.81 $46.92 $65.91 $86.01 $105.06 $125.18 $158.72 $16.55 64-gallon cart (3) $42.48 $73.68 $103.90 $134.11 $164.25 $195.52 $242.42 $16.55 96-gallon cart (3) $58.08 $97.21 $136.32 $175.40 $214.51 $253.64 $292.70 $16.55 1 yard bin $71.50 $107.26 $144.12 $179.87 $214.51 $251.37 $293.88 $41.99 1.5 yard bin $79.32 $119.56 $169.81 $200.02 $239.09 $320.66 $375.42 $41.99 2 yard bin $96.10 $147.49 $200.02 $251.37 $294.96 $339.67 $396.63 $41.99 3 yard bin $111.72 $172.10 $231.26 $291.62 $350.86 $410.01 $481.51 $53.76 4 yard bin $134.11 $205.57 $310.64 $349.67 $421.18 $493.83 $577.62 $53.76 Locking Bin Service $12.34 $24.68 $37.02 $49.36 $61.70 $74.04 $86.38 Cart Push-out 10-50 FT $13.03 $26.06 $39.09 $52.12 $65.15 $78.18 $91.21 Cart Push-out 51-100 FT $16.93 $33.86 $50.79 $67.72 $84.65 $101.58 $118.51 Cart Push-out 101-150 FT $22.01 $44.02 $66.03 $88.04 $110.05 $132.06 $154.07 Cart Push-out 151+ $28.61 $57.22 $85.83 $114.44 $143.05 $171.66 $200.27 Bin Scout 10-50 FT $26.05 $52.10 $78.15 $104.20 $130.25 $156.30 $182.35 Bin Scout 51-100 FT $33.86 $67.72 $101.58 $135.44 $169.30 $203.16 $237.02 Bin Scout 101-150 FT $44.03 $88.06 $132.09 $176.12 $220.15 $264.18 $308.21 Bin Scout 151+$57.23 $114.46 $171.69 $228.92 $286.15 $343.38 $400.61 CITY OF HERMOSA BEACH COMMERCIAL - MAXIMUM RATES Effective July 1, 2023 through June 30, 2024 Monthly Bin Rates (1) Pickups per week n/a 171 Roll-off Box Charges Total Rate Roll-off Box Service - Pull Plus Dump Standard Roll-off Box (any size) - Rate/pull (incl. delivery & rental) $396.56 Compactor roll-off box - Rate per pull - 20 yard compactor $440.93 - 30 yard compactor $443.43 - 40 yard compactor $445.93 Compactor Monthly Lease $1,137.55 Per Ton Rate $141.68 Per Ton Rate - Pier Compactor Roll-off Only, for composting $149.56 Per day rental after 7 days without a pull $22.52 Additional Roll-off Box Fees Overweight charge (per ton over ten tons/load) Dry run/redlivery/return trip/relocation fee)$112.64 CITY OF HERMOSA BEACH ROLL OFF - MAXIMUM RATES Effective July 1, 2023 through June 30, 2024 172 Additional Service Charges Total Rate Porter Service (total to be shared by affected customers per Sec 4.1.14)$12,735.47 Commercial Bulky Item Pickup: - 1 to 2 items $63.25 - 3 to 5 items $126.45 - 6 to 10 items $252.90 - Each additional item on same pickup $63.25 Bin Return Trip / Dry Run Fee $115.79 Bin Re-delivery Fee (if bins are pulled for non-payment)$104.20 Bin Cleaning (over once per year)$92.65 3-yard Temporary Bin - Per dump (delivery, disposal and 7-day rental included) $229.84 - Rental per day after 7 days without a dump $0.00 Special Event Litter Boxes - Rate per box $10.43 - Rate per box of 200 liners $115.79 Emergency Service Rates - one crew and one collection truck $196.80 CITY OF HERMOSA BEACH ADDITIONAL SERVICES - MAXIMUM RATES Effective July 1, 2023 through June 30, 2024 173 Rates for Additional Services Total Rate All Accounts: Stop Service Charge $52.11 All Accounts: Resume Charge $52.11 All Accounts: Stand-By Time (each portion of 15 minutes) $52.11 All Accounts: Shred Services $66.99 Commercial: Bin Excess Waste $62.90 Commercial: Bin Excess Weight $62.90 Commercial: Bin Delivery $86.49 Commercial: Bin Removal $86.49 Commercial: Bin Exchange $133.69 Commercial: Bin Exchange with Metal Lids $180.87 Commercial: Lock Lid One-Time Set-Up (per lock) $62.90 Commercial: On-Call Bin Rental $133.69 Commercial: Custom Bin Fabrication (per cubic yard) $353.87 Compactor: Repair (per hour, plus parts) $165.13 Compactor: Wash-Out $393.18 Residential: Dead-Run or Go-Back $37.23 Residential: Bulky Item Dead-Run or Go-Back $59.54 Residential: Compost Bin Delivery $62.54 Residential: Worm Bin Delivery $122.08 Roll-Off: Plastic Liners $62.90 Roll-Off: Roll-Top Monthly Rental $86.49 Roll-Off: Box Monthly Rental (permanent accounts) $306.69 Roll-Off: Impound of Illegal Box (plus disposal) $1,336.83 Roll-Off: Per Ton Disposal Rate - C&D $133.69 Roll-Off: Per Ton Disposal Rate - Wood $106.17 Roll-Off: Per Ton Disposal Rate - Organics $180.87 Roll-Off: Per Ton Disposal Rate - Concrete $133.69 Roll-Off: Per Ton Disposal Rate - Inerts $106.17 Storage Box: Delivery $212.31 Storage Box: Removal $212.31 Temporary Bin: 3 Yard Recycling - Delivery $228.04 Temporary Bin: 3 Yard Recycling - Removal/Dump $228.04 Temporary Bin: 3 Yard Trash with Scout - Delivery $251.64 Temporary Bin: 3 Yard Trash with Scout - Removal/Dump $251.64 Temporary Bin: Extra Days (with no dump within one week) $18.88 Temporary Bin: Lock Lid One-Time Set-Up (per lock) $62.90 CITY OF HERMOSA BEACH ADDITIONAL SERVICES - MAXIMUM RATES Effective July 1, 2023 through June 30, 2024 174 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 23-0286 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 23, 2023 AWARD OF CONSTRUCTION CONTRACT FOR CIP 617 CIVIC CENTER CHARGING STATIONS (Environmental Programs Manager Douglas Krauss) Recommended Action: Staff recommends City Council: 1.Rescind the award of the construction contract for CIP 617 Civic Center Charging Stations (“Project”) in the amount of $65,732.76 to TurnOnGreen, Inc; 2.Award the construction contract for the Project in the amount of $65,732.76 to Macano Tech, LLC (“Contractor”) (Attachment 1); 3.Authorize the City Manager to execute the contract and the City Clerk to attest,subject to approval by the City Attorney; and 4.Make the following findings: a.Any further competitive bidding would be contrary to the public interest because (1)the City solicited proposals for the Project,(2)each proposal received for the Project was for an unlicensed firm in the business of furnishing the equipment needed for the Project proposing to subcontract to a licensed contractor for the construction work of the Project,(3)Contractor was listed by the proposer who submitted the lowest proposal as its proposed subcontractor,and (4)an award to Contractor is consistent with what the proposal results would have been had each proposer properly structured their bids such that a licensed contractor was the prime-proposer;and therefore because competitive bidding laws are not to be applied in a manner which results in an incongruity or result in no competitive advantage,the City finds that this contract is exempt from any further competitive selection process on such basis; and b.Any and all irregularities in the proposal prompting the award to Contractor are hereby waived as conferring no competitive advantage. Executive Summary: At its February 28,2023 meeting,City Council awarded a construction contract for CIP 617 Civic Center Charging Stations in the amount of $65,732.76 to TurnOnGreen,Inc.Thereafter,it was City of Hermosa Beach Printed on 5/18/2023Page 1 of 4 powered by Legistar™175 Staff Report REPORT 23-0286 Center Charging Stations in the amount of $65,732.76 to TurnOnGreen,Inc.Thereafter,it was determined that Macano Tech,LLC was the proper recipient of the award,as the designated licensed contractor in the proposal of TurnOnGreen,Inc.,with TurnOnGreen,Inc.serving as a first-tier material supplier.If approved,the recommended action would allow the City to modify the official documents to reflect the proper contract parties. Background: The City of Hermosa Beach has a long history of promoting electric vehicle (EV)charging.The City currently has 35 publicly-accessible EV chargers and 6 chargers for City fleet.The City has also adopted a Clean Fleet Policy with the goal of achieving the “lowest emission,cost-effective and most practical vehicle replacements without compromising the quality of critical City services”(Attachment 2). In response to the growing number of electric vehicles in the City’s fleet,especially police department vehicles,City Council approved $100,000 in the FY 2022-2023 budget for CIP 617 to install 20 EV chargers on Bard Street, behind City Hall and the Police Department. The existing electrical infrastructure was not adequate for additional EV chargers.Therefore,staff successfully applied for and secured funding through SCE’s Charge Ready program.The City previously partnered with SCE on a Charge Ready installation for 10 chargers in the City Hall- adjacent Self-Storage lot in 2016.Through the Charge Ready program,SCE will design,engineer, and install all necessary electrical infrastructure to support the proposed 20 chargers,including a new transformer,conduit,and the labor necessary to prepare for EV charger installation.Per program guidelines, the City is responsible for procuring and installing the EV chargers. Staff developed the necessary bid documents to advertise for qualified companies to procure and install the chargers.The bid included a five-year operations and maintenance program and networking software and support to satisfy the Charge Ready program requirements.On February 3, 2023,the project was advertised in the Daily Breeze,via the City Website,and posted on Planet Bids, the City’s online bidding platform. At its February 28,2023 meeting,City Council awarded a construction contract for CIP 617 Civic Center Charging Stations in the amount of $65,732.76 to TurnOnGreen,Inc.After the award of the construction contract,City staff identified the error of listing TurnOnGreen,Inc.instead of Macano Tech,LLC as the contract awardee.Pursuant to applicable law,including by way of illustration and not by limitation of sections 7026 and 7059 of the Business and Professions Code,only Macano Tech,LLC,and not TurnOnGreen,Inc.can undertake the referenced contract as a licensed contractor.TurnOnGreen,Inc.as a material supplier is not required to maintain such licensure,but it is also ineligible to be awarded a prime contract for construction work for which it is not licensed. Past Council Actions Meeting Date Description October 13, 2016 City Council approved Charge Ready installation at City Hall February 28, 2023 City Council approved award of the construction contract to TurnOnGreen, Inc. City of Hermosa Beach Printed on 5/18/2023Page 2 of 4 powered by Legistar™176 Staff Report REPORT 23-0286 Meeting Date Description October 13, 2016 City Council approved Charge Ready installation at City Hall February 28, 2023 City Council approved award of the construction contract to TurnOnGreen, Inc. Analysis: In order to proceed with CIP 617 Civic Center Charging Stations,staff requests City Council approval to modify the official documents to reflect the proper contract parties.Public bidding laws are for the public benefit and are not to be applied in a manner which frustrates the public interest.Therefore,in situations such as this,an error made in a proposal which confers no competitive advantage may be disregarded. The City received two proposals in response to the request for bids for the project.The TurnOnGreen,Inc./Macano Tech,LLC proposal was the only timely proposal received.The other proposal,which was untimely,nonetheless substantially exceeded the TurnOnGreen,Inc./Macano Tech,LLC proposal and was also submitted by a bidder that lacked a contractor’s license designating a licensed contractor to perform the work.Both proposals contained the same type of clerical error, which is easily corrected by awarding the contract to Macano Tech,LLC in lieu of TurnOnGreen,Inc., such that TurnOnGreen, Inc. can serve as a first-tier material supplier to Macano Tech, LLC. As to the City Council’s prior action,the City Council is free to rescind the award of a contract prior to its execution.City staff identified the error well before any contract would have been executed by TurnOnGreen,Inc.Had such error not been identified,any such contract with TurnOnGreen,Inc., rather than Macano Tech,LLC,would be void pursuant to section 7031 of the Business and Professions Code. General Plan Consistency: This report and associated recommendations have been evaluated for their consistency with the City’s General Plan. Relevant policies are listed below: Mobility Element Goal 5.A Robust low cost and low carbon transportation system that promotes the City’s environmental sustainability and stewardship goals in support of social and economic objectives. Policy ·5.1 Prioritize development of infrastructure.Prioritize the development of roadway and parking infrastructure that encourages private electric and other low carbon vehicle ownership and use throughout the city. City of Hermosa Beach Printed on 5/18/2023Page 3 of 4 powered by Legistar™177 Staff Report REPORT 23-0286 Sustainability + Conservation Element Goal 2.Hermosa Beach is a low-carbon community meeting State greenhouse gas reduction goals by 2040. Policies ·2.7 Emerging technologies.Regularly evaluate new and emerging technology changes that can help to reduce greenhouse gas emissions and encourage the use of such technology when it is demonstrated to be effective at reducing greenhouse gas emissions and a fiscally responsible investment. ·3.5 Clean fuels.Support increased local access to cleaner fuels and cleaner energy by encouraging fueling stations that provide cleaner fuels and energy to the community. Fiscal Impact: The City has sufficient funds appropriated in the Capital Improvement Project (CIP)617 to cover the proposed agreement.A total of $55,732.76 of the proposed cost of $65,732.76 and the project contingency of $10,000 would be funded from the CIP 617-Civic Center Charging Stations.Annual operation and maintenance costs are included in the cost,which would be $2,000 annually and would be funded from the Equipment Services division in the Equipment Replacement Fund starting with the FY 2023-24 Budget.The SCE Charge Ready program will fund all required infrastructure improvements. Item Amount Construction Cost $65,732.76 Contingency $10,000 Total Construction Contract Cost $75,732.76 The requested contract contingency is included to cover any unknown or unforeseen conditions associated with the construction of the project. Attachments: 1.Draft Agreement 2.Clean Fleet Policy 3. Link to October 13, 2016 City Council Staff Report 4. Link to February 28, 2023 City Council Staff Report Respectfully Submitted by: Doug Krauss, Environmental Programs Manager Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Pat Donegan, City Attorney Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 5/18/2023Page 4 of 4 powered by Legistar™178 CITY OF HERMOSA BEACH CONSTRUCTION CONTRACT CIP 617 Civic Center Charging Stations 1. PARTIES AND DATE. This Contract is made and entered into this 10th day of May, 2023 by and between the City of Hermosa Beach, a public agency of the State of California (“City”) and Macano Tech, LLC. a California corporation with its principal place of business at 10415 Bichester Ct., Bakersfield, CA 93311 (“Contractor”). City and Contractor are sometimes individually referred to as “Party” and collectively as “Parties” in this Contract. 2. RECITALS. 2.1 City. City is a public agency organized under the laws of the State of California, with power to contract for services necessary to achieve its purpose. 2.2 Contractor. Contractor desires to perform and assume responsibility for the provision of certain construction services required by the City on the terms and conditions set forth in this Contract. Contractor represents that it is duly licensed and experienced in providing roadway related construction services and related electrical construction services to public clients, that it and its employees or subcontractors have all necessary licenses and permits to perform the services in the State of California, and that it is familiar with the plans of City. The following license classifications are required for this Project: C-10. 2.3 Project. City desires to engage Contractor to render such services for the CIP 617 Civic Center Charging Stations (“Project”) as set forth in this Contract. 2.4 Project Documents & Certifications. Contractor has obtained, and delivers concurrently herewith, a performance bond, a payment bond, and all insurance documentation, as required by the Contract. 2.5 Findings Regarding Exemption from Further Competitive Bidding. In awarding this contract, the City finds that any further competitive bidding would be contrary to the public interest because (1) the City solicited proposals for the Project, (2) each proposal received for the Project was for an unlicensed firm in the business of furnishing the equipment needed for the Project proposing to subcontract to a licensed contractor for the construction work of the Project, (3) Contractor was listed by the proposer who submitted the lowest proposal as its proposed subcontractor, and (4) an award to Contractor is consistent with what the proposal results would have been had each proposer properly structured their bids such that a licensed contractor was the prime-proposer. As competitive bidding laws will not be applied in a manner which results in an incongruity or result in no competitive advantage, the City finds that this contract is exempt from any further competitive selection process on such basis. 3. TERMS 3.1 Incorporation of Documents. This Contract includes and hereby incorporates in full by reference the following documents, including all exhibits, drawings, specifications and documents therein, and attachments and addenda thereto: 179 • Services/Schedule (Exhibit “A”) • Plans and Specifications (Exhibit “B”) • Special Conditions (Exhibit “C”) • Contractor’s Certificate Regarding Workers’ Compensation (Exhibit “D”) • Public Works Contractor Registration Certification (Exhibit “E”) • Payment and Performance Bonds (Exhibit “F”) • Change Orders executed by the City • 2021 Edition of the Standard Specifications for Public Works Construction (The Greenbook), Excluding Sections 1-9 • The “Contract Documents” for the Prior Project to the extent that they relate to the Work. 3.2 Contractor’s Basic Obligation; Scope of Work. Contractor promises and agrees, at its own cost and expense, to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately complete the Project, including all structures and facilities necessary for the Project or described in the Contract (hereinafter sometimes referred to as the “Work”), for a Total Contract Price as specified pursuant to this Contract. All Work shall be subject to, and performed in accordance with the above referenced documents, as well as the exhibits attached hereto and incorporated herein by reference. The plans and specifications for the Work are further described in Exhibit “B” attached hereto and incorporated herein by this reference. Special Conditions, if any, relating to the Work are described in Exhibit “C” attached hereto and incorporated herein by this reference. 3.2.1 Change in Scope of Work. Any change in the scope of the Work, method of performance, nature of materials or price thereof, or any other matter materially affecting the performance or nature of the Work shall not be paid for or accepted unless such change, addition or deletion is approved in writing by a valid change order executed by the City. Should Contractor request a change order due to unforeseen circumstances affecting the performance of the Work, such request shall be made within five (5) business days of the date such circumstances are discovered or shall waive its right to request a change order due to such circumstances. If the Parties cannot agree on any change in price required by such change in the Work, the City may direct the Contractor to proceed with the performance of the change on a time and materials basis. 3.2.2 Substitutions/“Or Equal”. Pursuant to Public Contract Code Section 3400(b), the City may make a finding that designates certain products, things, or services by specific brand or trade name. Unless specifically designated in this Contract, whenever any material, process, or article is indicated or specified by grade, patent, or proprietary name or by name of manufacturer, such Specifications shall be deemed to be used for the purpose of facilitating the description of the material, process or article desired and shall be deemed to be followed by the words “or equal.” Contractor may, unless otherwise stated, offer for substitution any material, process or article which shall be substantially equal or better in every respect to that so indicated or specified in this Contract. However, the City may have adopted certain uniform standards for certain materials, processes and articles. Contractor shall submit requests, together with substantiating data, for substitution of any “or equal” material, process or article no later than five (5) days after award of the Contract. To facilitate the construction schedule and sequencing, some requests may need to be submitted before five (5) days after award of Contract. Provisions regarding submission of “or equal” requests shall not in any way authorize an extension of time 180 for performance of this Contract. If a proposed “or equal” substitution request is rejected, Contractor shall be responsible for providing the specified material, process or article. The burden of proof as to the equality of any material, process or article shall rest with Contractor. The City has the complete and sole discretion to determine if a material, process or article is an “or equal” material, process or article that may be substituted. Data required to substantiate requests for substitutions of an “or equal” material, process or article data shall include a signed affidavit from Contractor stating that, and describing how, the substituted “or equal” material, process or article is equivalent to that specified in every way except as listed on the affidavit. Substantiating data shall include any and all illustrations, specifications, and other relevant data including catalog information which describes the requested substituted “or equal” material, process or article, and substantiates that it is an “or equal” to the material, process or article. The substantiating data must also include information regarding the durability and lifecycle cost of the requested substituted “or equal” material, process or article. Failure to submit all the required substantiating data, including the signed affidavit, to the City in a timely fashion will result in the rejection of the proposed substitution. Contractor shall bear all of the City’s costs associated with the review of substitution requests. Contractor shall be responsible for all costs related to a substituted “or equal” material, process or article. Contractor is directed to the Special Conditions (if any) to review any findings made pursuant to Public Contract Code section 3400. 3.3 Period of Performance. 3.3.1 Contract Time. Contractor shall perform and complete all Work under this Contract within 14 calendar days, beginning the effective date of the Notice to Proceed (“Contract Time”). Contractor shall perform its Work in strict accordance with any completion schedule, construction schedule or project milestones developed by the City. Such schedules or milestones may be included as part of Exhibits “A” or “B” attached hereto, or may be provided separately in writing to Contractor. Contractor agrees that if such Work is not completed within the aforementioned Contract Time and/or pursuant to any such completion schedule, construction schedule or project milestones developed pursuant to provisions of the Contract, it is understood, acknowledged and agreed that the City will suffer damage. 3.3.2 Force Majeure. Neither City nor Contractor shall be considered in default of this Contract for delays in performance caused by circumstances beyond the reasonable control of the non-performing party. For purposes of this Contract, such circumstances include but are not limited to, abnormal weather conditions; floods; earthquakes; fire; pandemics or epidemics; war; riots and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage or judicial restraint. Should such circumstances occur, the non- performing party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Contract. Contractor’s exclusive remedy in the event of delay covered under this section shall be a non-compensable extension of the Contract Time. 3.3.3 Liquidated Damages. Pursuant to Government Code Section 53069.85, Contractor shall pay to the City as fixed and liquidated damages the sum of Five Thousand Dollars ($5,000) per day for each and every calendar day of delay beyond the Contract Time or beyond any completion schedule, construction schedule or Project milestones established pursuant to the Contract. 181 3.4 Standard of Performance; Performance of Employees. Contractor shall perform all Work under this Contract in a skillful and workmanlike manner, and consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and maintains that it is skilled in the professional calling necessary to perform the Work. Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Work assigned to them. Finally, Contractor represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Work, including any required business license, and that such licenses and approvals shall be maintained throughout the term of this Contract. As provided for in the indemnification provisions of this Contract, Contractor shall perform, at its own cost and expense and without reimbursement from the City, any work necessary to correct errors or omissions which are caused by Contractor’s failure to comply with the standard of care provided for herein. Any employee who is determined by the City to be uncooperative, incompetent, a threat to the safety of persons or the Work, or any employee who fails or refuses to perform the Work in a manner acceptable to the City, shall be promptly removed from the Project by Contractor and shall not be re-employed on the Work. 3.5 Control and Payment of Subordinates; Contractual Relationship. City retains Contractor on an independent contractor basis and Contractor is not an employee of City. Any additional personnel performing the work governed by this Contract on behalf of Contractor shall at all times be under Contractor’s exclusive direction and control. Contractor shall pay all wages, salaries, and other amounts due such personnel in connection with their performance under this Contract and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, and workers’ compensation insurance. 3.6 City’s Basic Obligation. City agrees to engage and does hereby engage Contractor as an independent contractor to furnish all materials and to perform all Work according to the terms and conditions herein contained for the sum set forth above. Except as otherwise provided in the Contract, the City shall pay to Contractor, as full consideration for the satisfactory performance by Contractor of the services and obligations required by this Contract, the below- referenced compensation in accordance with compensation provisions set forth in the Contract. 3.7 Compensation and Payment. 3.7.1 Amount of Compensation. As consideration for performance of the Work required herein, City agrees to pay Contractor the Total Contract Price of sisty-five thousand seven hundred thirty-two dollars and seventy-six cents ($65,732.76) (“Total Contract Price”) provided that such amount shall be subject to adjustment pursuant to the applicable terms of this Contract or written change orders approved and signed in advance by the City. 3.7.2 Payment of Compensation. If the Work is scheduled for completion in thirty (30) or less calendar days, City will arrange for payment of the Total Contract Price upon completion and approval by City of the Work. If the Work is scheduled for completion in more than thirty (30) calendar days, City will pay Contractor on a monthly basis as provided for herein. On or before the fifth (5th) day of each month, Contractor shall submit to the City an itemized application for payment in the format supplied by the City indicating the amount of Work completed since commencement of the Work or since the last progress payment. These applications shall be supported by evidence which is required by this Contract and such other documentation as the City may require. The Contractor shall certify that the Work for which payment is requested has been done and that the materials listed are stored where indicated. Contractor may be 182 required to furnish a detailed schedule of values upon request of the City and in such detail and form as the City shall request, showing the quantities, unit prices, overhead, profit, and all other expenses involved in order to provide a basis for determining the amount of progress payments. 3.7.3 Prompt Payment. City shall review and pay all progress payment requests in accordance with the provisions set forth in Section 20104.50 of the California Public Contract Code. However, no progress payments will be made for Work not completed in accordance with this Contract. Contractor shall comply with all applicable laws, rules and regulations relating to the proper payment of its employees, subcontractors, suppliers or others. 3.7.4 Contract Retentions. From each approved progress estimate, five percent (5%) will be deducted and retained by the City, and the remainder will be paid to Contractor. All Contract retention shall be released and paid to Contractor and subcontractors pursuant to California Public Contract Code Section 7107. 3.7.5 Other Retentions. In addition to Contract retentions, the City may deduct from each progress payment an amount necessary to protect City from loss because of: (1) liquidated damages which have accrued as of the date of the application for payment; (2) any sums expended by the City in performing any of Contractor’s obligations under the Contract which Contractor has failed to perform or has performed inadequately; (3) defective Work not remedied; (4) stop notices as allowed by state law; (5) reasonable doubt that the Work can be completed for the unpaid balance of the Total Contract Price or within the scheduled completion date; (6) unsatisfactory prosecution of the Work by Contractor; (7) unauthorized deviations from the Contract; (8) failure of Contractor to maintain or submit on a timely basis proper and sufficient documentation as required by the Contract or by City during the prosecution of the Work; (9) erroneous or false estimates by Contractor of the value of the Work performed; (10) any sums representing expenses, losses, or damages as determined by the City, incurred by the City for which Contractor is liable under the Contract; and (11) any other sums which the City is entitled to recover from Contractor under the terms of the Contract or pursuant to state law, including Section 1727 of the California Labor Code. The failure by the City to deduct any of these sums from a progress payment shall not constitute a waiver of the City’s right to such sums. 3.7.6 Substitutions for Contract Retentions. In accordance with California Public Contract Code Section 22300, the City will permit the substitution of securities for any monies withheld by the City to ensure performance under the Contract. At the request and expense of Contractor, securities equivalent to the amount withheld shall be deposited with the City, or with a state or federally chartered bank in California as the escrow agent, and thereafter the City shall then pay such monies to Contractor as they come due. Upon satisfactory completion of the Contract, the securities shall be returned to Contractor. For purposes of this Section and Section 22300 of the Public Contract Code, the term “satisfactory completion of the contract” shall mean the time the City has issued written final acceptance of the Work and filed a Notice of Completion as required by law and provisions of this Contract. Contractor shall be the beneficial owner of any securities substituted for monies withheld and shall receive any interest thereon. The escrow agreement used for the purposes of this Section shall be in the form provided by the City. 3.7.7 Title to Work. As security for partial, progress, or other payments, title to Work for which such payments are made shall pass to the City at the time of payment. To the extent that title has not previously been vested in the City by reason of payments, full title shall pass to the City at delivery of the Work at the destination and time specified in this Contract. Such transferred title shall in each case be good, free and clear from any and all security interests, liens, or other encumbrances. Contractor promises and agrees that it will not pledge, 183 hypothecate, or otherwise encumber the items in any manner that would result in any lien, security interest, charge, or claim upon or against said items. Such transfer of title shall not imply acceptance by the City, nor relieve Contractor from the responsibility to strictly comply with the Contract, and shall not relieve Contractor of responsibility for any loss of or damage to items. 3.7.8 Labor and Material Releases. Contractor shall furnish City with labor and material releases from all subcontractors performing work on, or furnishing materials for, the Work governed by this Contract prior to final payment by City. 3.7.9 Prevailing Wages. Contractor is aware of the requirements of California Labor Code Section 1720 et seq., and 1770 et seq., as well as California Code of Regulations, Title 8, Section 16000 et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. Since the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and since the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Contract upon request. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at Contractor’s principal place of business and at the project site. Contractor shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. Contractor and any subcontractor shall forfeit a penalty of up to $200 per calendar day or portion thereof for each worker paid less than the prevailing wage rates. 3.7.10 Apprenticeable Crafts. When Contractor employs workmen in an apprenticeable craft or trade, Contractor shall comply with the provisions of Section 1777.5 of the California Labor Code with respect to the employment of properly registered apprentices upon public works. The primary responsibility for compliance with said section for all apprenticeable occupations shall be with Contractor. The Contractor or any subcontractor that is determined by the Labor Commissioner to have knowingly violated Section 1777.5 shall forfeit as a civil penalty an amount not exceeding $100 for each full calendar day of noncompliance, or such greater amount as provided by law. 3.7.11 Hours of Work. Contractor is advised that eight (8) hours labor constitutes a legal day’s work. Pursuant to Section 1813 of the California Labor Code, Contractor shall forfeit a penalty of $25.00 per worker for each day that each worker is permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week, except when payment for overtime is made at not less than one and one-half (1-1/2) times the basic rate for that worker. 3.7.12 Payroll Records. Contractor and each subcontractor shall keep an accurate payroll record, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by him or her in connection with the public work. The payroll records shall be certified and shall be available for inspection at all reasonable hours at the principal office of Contractor in the manner provided in Labor Code section 1776. In the event of noncompliance with the requirements of this section, Contractor shall have 10 days in which to comply subsequent to receipt of written notice specifying in what respects such Contractor must comply with this section. Should noncompliance still be evident 184 after such 10-day period, Contractor shall, as a penalty to City, forfeit not more than $100.00 for each calendar day or portion thereof, for each worker, until strict compliance is effectuated. The amount of the forfeiture is to be determined by the Labor Commissioner. A contractor who is found to have violated the provisions of law regarding wages on Public Works with the intent to defraud shall be ineligible to bid on Public Works contracts for a period of one to three years as determined by the Labor Commissioner. Upon the request of the Division of Apprenticeship Standards or the Division of Labor Standards Enforcement, such penalties shall be withheld from progress payments then due. The responsibility for compliance with this section is on Contractor. The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4. 3.7.13 Contractor and Subcontractor Registration. Pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the Department of Industrial Relations. No bid will be accepted nor any contract entered into without proof of the contractor’s and subcontractors’ current registration with the Department of Industrial Relations to perform public work. Contractor is directed to review, fill out and execute the Public Works Contractor Registration Certification attached hereto as Exhibit “E” prior to contract execution. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1. 3.7.14 Labor Compliance; Stop Orders. This Project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be the Contractor’s sole responsibility to evaluate and pay the cost of complying with all labor compliance requirements under this Contract and applicable law. Any stop orders issued by the Department of Industrial Relations against Contractor or any subcontractor that affect Contractor’s performance of Work, including any delay, shall be Contractor’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Contractor caused delay subject to any applicable liquidated damages and shall not be compensable by the City. Contractor shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Contractor or any subcontractor. 3.8 Performance of Work; Jobsite Obligations. 3.8.1 Water Quality Management and Compliance. 3.8.1.1 Water Quality Management and Compliance. Contractor shall keep itself and all subcontractors, staff, and employees fully informed of and in compliance with all local, state and federal laws, rules and regulations that may impact, or be implicated by the performance of the Work including, without limitation, all applicable provisions of the Federal Water Pollution Control Act (33 U.S.C. §§ 1300); the California Porter-Cologne Water Quality Control Act (Cal Water Code §§ 13000-14950); local ordinances regulating discharges of storm water; and any and all regulations, policies, or permits issued pursuant to any such authority regulating the discharge of pollutants, as that term is used in the Porter-Cologne Water Quality Control Act, to any ground or surface water in the State. 185 3.8.1.2 Compliance with the Statewide Construction General Permit. Contractor shall comply with all conditions of the most recent iteration of the National Pollutant Discharge Elimination System General Permit for Storm Water Discharges Associated with Construction Activity, issued by the California State Water Resources Control Board (“Permit”). It shall be Contractor’s sole responsibility to file a Notice of Intent and procure coverage under the Permit for all construction activity which results in the disturbance of more than one acre of total land area or which is part of a larger common area of development or sale. Prior to initiating work, Contractor shall be solely responsible for preparing and implementing a Storm Water Pollution Prevention Plan (SWPPP) as required by the Permit. Contractor shall be responsible for procuring, implementing and complying with the provisions of the Permit and the SWPPP, including the standard provisions, and monitoring and reporting requirements as required by the Permit. The Permit requires the SWPPP to be a “living document” that changes as necessary to meet the conditions and requirements of the job site as it progresses through difference phases of construction and is subject to different weather conditions. It shall be Contractor’s sole responsibility to update the SWPPP as necessary to address conditions at the project site. 3.8.1.3 Other Water Quality Rules Regulations and Policies. Contractor shall comply with the lawful requirements of any applicable municipality, drainage City, or local agency regarding discharges of storm water to separate storm drain systems or other watercourses under their jurisdiction, including applicable requirements in municipal storm water management programs. 3.8.1.4 Cost of Compliance. Storm, surface, nuisance, or other waters may be encountered at various times during construction of The Work. Therefore, the Contractor, by submitting a Bid, hereby acknowledges that it has investigated the risk arising from such waters, has prepared its Bid accordingly, and assumes any and all risks and liabilities arising therefrom. 3.8.1.5 Liability for Non-Compliance. Failure to comply with the Permit is a violation of federal and state law. Pursuant to the indemnification provisions of this Contract, Contractor hereby agrees to defend, indemnify and hold harmless the City and its officials, officers, employees, volunteers and agents for any alleged violations. In addition, City may seek damages from Contractor for any delay in completing the Work in accordance with the Contract, if such delay is caused by or related to Contractor’s failure to comply with the Permit. 3.8.1.6 Reservation of Right to Defend. City reserves the right to defend any enforcement action brought against the City for Contractor’s failure to comply with the Permit or any other relevant water quality law, regulation, or policy. Pursuant to the indemnification provisions of this Contract, Contractor hereby agrees to be bound by, and to reimburse the City for the costs (including the City’s attorney’s fees) associated with, any settlement reached between the City and the relevant enforcement entity. 3.8.1.7 Training. In addition to the standard of performance requirements set forth in paragraph 3.4, Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Work assigned to them without impacting water quality in violation of the laws, regulations and policies described in paragraph 3.8.1. Contractor further warrants that it, its employees and subcontractors will receive adequate training, as determined by City, regarding the requirements of the laws, regulations and policies described in paragraph 3.8.1 as they may relate to the Work provided under this Contract. Upon request, City will provide the Contractor with a list of training programs that meet the requirements of this paragraph. 3.8.2 Safety. Contractor shall execute and maintain its work so as to avoid injury or damage to any person or property. Contractor shall comply with the requirements of the 186 specifications relating to safety measures applicable in particular operations or kinds of work. In carrying out its Work, Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the Work and the conditions under which the Work is to be performed. Safety precautions as applicable shall include, but shall not be limited to, adequate life protection and lifesaving equipment; adequate illumination for underground and night operations; instructions in accident prevention for all employees, such as machinery guards, safe walkways, scaffolds, ladders, bridges, gang planks, confined space procedures, trenching and shoring, fall protection and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and adequate facilities for the proper inspection and maintenance of all safety measures. Furthermore, Contractor shall prominently display the names and telephone numbers of at least two medical doctors practicing in the vicinity of the Project, as well as the telephone number of the local ambulance service, adjacent to all telephones at the Project site. 3.8.3 Laws and Regulations. Contractor shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Contract or the Work, including all Cal/OSHA requirements, and shall give all notices required by law. Contractor shall be liable for all violations of such laws and regulations in connection with Work. If Contractor observes that the drawings or specifications are at variance with any law, rule or regulation, it shall promptly notify the City in writing. Any necessary changes shall be made by written change order. If Contractor performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Contractor shall be solely responsible for all costs arising therefrom. City is a public entity of the State of California subject to certain provisions of the Health & Safety Code, Government Code, Public Contract Code, and Labor Code of the State. It is stipulated and agreed that all provisions of the law applicable to the public contracts of a municipality are a part of this Contract to the same extent as though set forth herein and will be complied with. Contractor shall defend, indemnify and hold City, its officials, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Contract, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations. 3.8.4 Permits and Licenses. Contractor shall be responsible for securing City permits and licenses necessary to perform the Work described herein, including, but not limited to, any required business license. While Contractor will not be charged a fee for any City permits, Contractor shall pay the City’s business license fee, if any. Any ineligible contractor or subcontractor pursuant to Labor Code Sections 1777.1 and 1777.7 may not perform work on this Project. 3.8.5 Trenching Work. If the Total Contract Price exceeds $25,000 and if the Work governed by this Contract entails excavation of any trench or trenches five (5) feet or more in depth, Contractor shall comply with all applicable provisions of the California Labor Code, including Section 6705. To this end, Contractor shall submit for City’s review and approval a detailed plan showing the design of shoring, bracing, sloping, or other provisions to be made for worker protection from the hazard of caving ground during the excavation of such trench or trenches. If such plan varies from the shoring system standards, the plan shall be prepared by a registered civil or structural engineer. 3.8.6 Hazardous Materials and Differing Conditions. As required by California Public Contract Code Section 7104, if this Contract involves digging trenches or other excavations that extend deeper than four (4) feet below the surface, Contractor shall promptly, and prior to 187 disturbance of any conditions, notify City of: (1) any material discovered in excavation that Contractor believes to be a hazardous waste that is required to be removed to a Class I, Class II or Class III disposal site; (2) subsurface or latent physical conditions at the site differing from those indicated by City; and (3) unknown physical conditions of an unusual nature at the site, significantly different from those ordinarily encountered in such contract work. Upon notification, City shall promptly investigate the conditions to determine whether a change order is appropriate. In the event of a dispute, Contractor shall not be excused from any scheduled completion date and shall proceed with all Work to be performed under the Contract, but shall retain all rights provided by the Contract or by law for making protests and resolving the dispute. 3.8.7 Underground Utility Facilities. To the extent required by Section 4215 of the California Government Code, City shall compensate Contractor for the costs of: (1) locating and repairing damage to underground utility facilities not caused by the failure of Contractor to exercise reasonable care; (2) removing or relocating underground utility facilities not indicated in the construction drawings; and (3) equipment necessarily idled during such work. Contractor shall not be assessed liquidated damages for delay caused by failure of City to provide for removal or relocation of such utility facilities. 3.8.8 Air Quality. Contractor must fully comply with all applicable laws, rules and regulations in furnishing or using equipment and/or providing services, including, but not limited to, emissions limits and permitting requirements imposed by the California Air Resources Board (CARB). Although CARB limits and requirements are more broad, Contractor shall specifically be aware of their application to "portable equipment", which definition is considered by CARB to include any item of equipment with a fuel-powered engine. Contractor shall indemnify City against any fines or penalties imposed by CARB, or any other governmental or regulatory agency for violations of applicable laws, rules and/or regulations by Contractor, its subcontractors, or others for whom Contractor is responsible under its indemnity obligations provided for in this Contract. 3.8.9 State Recycling Mandates. Contractor shall comply with State Recycling Mandates. Any recyclable materials/debris collected by the contractor that can be feasibly diverted via reuse or recycling must be hauled by the appropriate handler for reuse or recycling. 3.9 Completion of Work. When Contractor determines that it has completed the Work required herein, Contractor shall so notify City in writing and shall furnish all labor and material releases required by this Contract. City shall thereupon inspect the Work. If the Work is not acceptable to the City, the City shall indicate to Contractor in writing the specific portions or items of Work which are unsatisfactory or incomplete. Once Contractor determines that it has completed the incomplete or unsatisfactory Work, Contractor may request a reinspection by the City. Once the Work is acceptable to City, City shall pay to Contractor the Total Contract Price remaining to be paid, less any amount which City may be authorized or directed by law to retain. Payment of retention proceeds due to Contractor shall be made in accordance with Section 7107 of the California Public Contract Code. 3.10 Claims; Government Code Claim Compliance. 3.10.1 Intent. Effective January 1, 1991, Section 20104 et seq., of the California Public Contract Code prescribes a process utilizing informal conferences, non-binding judicial supervised mediation, and judicial arbitration to resolve disputes on construction claims of $375,000 or less. Effective January 1, 2017, Section 9204 of the Public Contract Code prescribes a process for negotiation and mediation to resolve disputes on construction claims. The intent of 188 this Section is to implement Sections 20104 et seq. and Section 9204 of the California Public Contract Code. This Section shall be construed to be consistent with said statutes. 3.10.2 Claims. For purposes of this Section, “Claim” means a separate demand by the Contractor, after a change order duly requested in accordance with the terms of this Contract has been denied by the City, for (A) a time extension, (B) payment of money or damages arising from Work done by or on behalf of the Contractor pursuant to the Contract, or (C) an amount the payment of which is disputed by the City. A “Claim” does not include any demand for payment for which the Contractor has failed to provide notice, request a change order, or otherwise failed to follow any procedures contained in the Contract Documents. Claims governed by this Section may not be filed unless and until the Contractor completes all procedures for giving notice of delay or change and for the requesting of a time extension or change order, including but not necessarily limited to the change order procedures contained herein, and Contractor’s request for a change has been denied in whole or in part. Claims governed by this Section must be filed no later than fourteen (14) days after a request for change has been denied in whole or in part or after any other event giving rise to the Claim. The Claim shall be submitted in writing to the City and shall include on its first page the following in 16 point capital font: “THIS IS A CLAIM.” Furthermore, the claim shall include the documents necessary to substantiate the claim. Nothing in this Section is intended to extend the time limit or supersede notice requirements otherwise provided by contract for the filing of claims, including all requirements pertaining to compensation or payment for extra Work, disputed Work, and/or changed conditions. Failure to follow such contractual requirements shall bar any claims or subsequent lawsuits for compensation or payment thereon. 3.10.3 Supporting Documentation. The Contractor shall submit all claims in the following format: 3.10.3.1 Summary of claim merit and price, reference Contract Document provisions pursuant to which the claim is made 3.10.3.2 List of documents relating to claim: (A) Specifications (B) Drawings (C) Clarifications (Requests for Information) (D) Schedules (E) Other 3.10.3.3 Chronology of events and correspondence 3.10.3.4 Analysis of claim merit 3.10.3.5 Analysis of claim cost 3.10.3.6 Time impact analysis in CPM format 3.10.3.7 If Contractor’s claim is based in whole or in part on an allegation of errors or omissions in the Drawings or Specifications for the Project, Contractor shall provide a summary 189 of the percentage of the claim subject to design errors or omissions and shall obtain a certificate of merit in support of the claim of design errors and omissions. 3.10.3.8 Cover letter and certification of validity of the claim, including any claims from subcontractors of any tier, in accordance with Government Code section 12650 et seq. 3.10.4 City’s Response. Upon receipt of a claim pursuant to this Section, City shall conduct a reasonable review of the claim and, within a period not to exceed 45 days, shall provide the Contractor a written statement identifying what portion of the claim is disputed and what portion is undisputed. Any payment due on an undisputed portion of the claim will be processed and made within 60 days after the public entity issues its written statement. 3.10.4.1 If City needs approval from its governing body to provide the Contractor a written statement identifying the disputed portion and the undisputed portion of the claim, and the governing body does not meet within the 45 days or within the mutually agreed to extension of time following receipt of a claim sent by registered mail or certified mail, return receipt requested, City shall have up to three days following the next duly publicly noticed meeting of the governing body after the 45-day period, or extension, expires to provide the Contractor a written statement identifying the disputed portion and the undisputed portion. 3.10.4.2 Within 30 days of receipt of a claim, City may request in writing additional documentation supporting the claim or relating to defenses or claims City may have against the Contractor. If additional information is thereafter required, it shall be requested and provided pursuant to this subdivision, upon mutual agreement of City and the Contractor. 3.10.4.3 City’s written response to the claim, as further documented, shall be submitted to the Contractor within 30 days (if the claim is less than $50,000, within 15 days) after receipt of the further documentation, or within a period of time no greater than that taken by the Contractor in producing the additional information or requested documentation, whichever is greater. 3.10.5 Meet and Confer. If the Contractor disputes City’s written response, or City fails to respond within the time prescribed, the Contractor may so notify City, in writing, either within 15 days of receipt of City’s response or within 15 days of City’s failure to respond within the time prescribed, respectively, and demand an informal conference to meet and confer for settlement of the issues in dispute. Upon receipt of a demand, City shall schedule a meet and confer conference within 30 days for settlement of the dispute. 3.10.6 Mediation. Within 10 business days following the conclusion of the meet and confer conference, if the claim or any portion of the claim remains in dispute, City shall provide the Contractor a written statement identifying the portion of the claim that remains in dispute and the portion that is undisputed. Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after City issues its written statement. Any disputed portion of the claim, as identified by the Contractor in writing, shall be submitted to nonbinding mediation, with City and the Contractor sharing the associated costs equally. City and Contractor shall mutually agree to a mediator within 10 business days after the disputed portion of the claim has been identified in writing, unless the parties agree to select a mediator at a later time. 3.10.6.1 If the Parties cannot agree upon a mediator, each Party shall select a mediator and those mediators shall select a qualified neutral third party to mediate with regard to 190 the disputed portion of the claim. Each Party shall bear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator. 3.10.6.2 For purposes of this section, mediation includes any nonbinding process, including, but not limited to, neutral evaluation or a dispute review board, in which an independent third party or board assists the Parties in dispute resolution through negotiation or by issuance of an evaluation. Any mediation utilized shall conform to the timeframes in this section. 3.10.6.3 Unless otherwise agreed to by City and the Contractor in writing, the mediation conducted pursuant to this section shall excuse any further obligation under Section 20104.4 to mediate after litigation has been commenced. 3.10.6.4 The mediation shall be held no earlier than the date the Contractor completes the Work or the date that the Contractor last performs Work, whichever is earlier. All unresolved claims shall be considered jointly in a single mediation, unless a new unrelated claim arises after mediation is completed. 3.10.7 Procedures After Mediation. If following the mediation, the claim or any portion remains in dispute, the Contractor must file a claim pursuant to Chapter 1 (commencing with Section 900) and Chapter 2 (commencing with Section 910) of Part 3 of Division 3.6 of Title 1 of the Government Code. For purposes of those provisions, the running of the period of time within which a claim must be filed shall be tolled from the time the Contractor submits his or her written claim pursuant to subdivision (a) until the time the claim is denied, including any period of time utilized by the meet and confer conference or mediation. 3.10.8 Civil Actions. The following procedures are established for all civil actions filed to resolve claims subject to this Section: 3.10.8.1 Within 60 days, but no earlier than 30 days, following the filing or responsive pleadings, the court shall submit the matter to non-binding mediation unless waived by mutual stipulation of both parties or unless mediation was held prior to commencement of the action in accordance with Public Contract Code section 9204 and the terms of these procedures.. The mediation process shall provide for the selection within 15 days by both parties of a disinterested third person as mediator, shall be commenced within 30 days of the submittal, and shall be concluded within 15 days from the commencement of the mediation unless a time requirement is extended upon a good cause showing to the court. 3.10.8.2 If the matter remains in dispute, the case shall be submitted to judicial arbitration pursuant to Chapter 2.5 (commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, notwithstanding Section 1114.11 of that code. The Civil Discovery Act of 1986 (Article 3 (commencing with Section 2016) of Chapter 3 of Title 3 of Part 4 of the Code of Civil Procedure) shall apply to any proceeding brought under this subdivision consistent with the rules pertaining to judicial arbitration. 3.10.8.3 In addition to Chapter 2.5 (commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, (A) arbitrators shall, when possible, be experienced in construction law, and (B) any party appealing an arbitration award who does not obtain a more favorable judgment shall, in addition to payment of costs and fees under that chapter, also pay the attorney’s fees on appeal of the other party. 191 3.10.9 Government Code Claims. In addition to any and all contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, Contractor must comply with the claim procedures set forth in Government Code sections 900 et seq. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by Contractor. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Contractor shall be barred from bringing and maintaining a valid lawsuit against the City. A Government Code claim must be filed no earlier than the date the work is completed or the date the Contractor last performs work on the Project, whichever occurs first. A Government Code claim shall be inclusive of all unresolved claims unless a new unrelated claim arises after the Government Code claim is submitted. 3.10.10 Non-Waiver. City’s failure to respond to a claim from the Contractor within the time periods described in this Section or to otherwise meet the time requirements of this Section shall result in the claim being deemed rejected in its entirety. City’s failure to respond shall not waive City’s rights to any subsequent procedures for the resolution of disputed claims. 3.11 Loss and Damage. Except as may otherwise be limited by law, Contractor shall be responsible for all loss and damage which may arise out of the nature of the Work agreed to herein, or from the action of the elements, or from any unforeseen difficulties which may arise or be encountered in the prosecution of the Work until the same is fully completed and accepted by City. 3.12 Indemnification. 3.12.1 Scope of Indemnity. To the fullest extent permitted by law, Contractor shall defend, indemnify and hold the City, its officials, employees, agents and authorized volunteers free and harmless from any and all claims, demands, causes of action, suits, actions, proceedings, costs, expenses, liability, judgments, awards, decrees, settlements, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, (collectively, “Claims”) in any manner arising out of, pertaining to, or incident to any alleged acts, errors or omissions, or willful misconduct of Contractor, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Contractor’s services, the Project or this Contract, including without limitation the payment of all consequential damages, expert witness fees and attorneys’ fees and other related costs and expenses. Notwithstanding the foregoing, to the extent required by Civil Code section 2782, Contractor’s indemnity obligation shall not apply to liability for damages for death or bodily injury to persons, injury to property, or any other loss, damage or expense arising from the sole or active negligence or willful misconduct of the City or the City’s agents, servants, or independent contractors who are directly responsible to the City, or for defects in design furnished by those persons. 3.12.2 Additional Indemnity Obligations. Contractor shall defend, with counsel of City’s choosing and at Contractor's own cost, expense and risk, any and all Claims covered by this section that may be brought or instituted against City or its officials, employees, agents and authorized volunteers. In addition, Contractor shall pay and satisfy any judgment, award or decree that may be rendered against City or its officials, employees, agents and authorized volunteers as part of any such claim, suit, action or other proceeding. Contractor shall also reimburse City for the cost of any settlement paid by City or its officials, employees, agents and authorized volunteers as part of any such claim, suit, action or other proceeding. Such 192 reimbursement shall include payment for City's attorney's fees and costs, including expert witness fees. Contractor shall reimburse City and its officials, employees, agents and authorized volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Contractor's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its officials, employees, agents and authorized volunteers. 3.13 Insurance. 3.13.1 Time for Compliance. Contractor shall not commence Work under this Contract until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Contractor shall not allow any subcontractor to commence work on any subcontract until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this section. Failure to provide and maintain all required insurance shall be grounds for the City to terminate this Contract for cause. 3.13.2 Minimum Requirements. Contractor shall, at its expense, procure and maintain for the duration of the Contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Work hereunder by Contractor, its agents, representatives, employees or subcontractors. Contractor shall also require all of its subcontractors to procure and maintain the same insurance for the duration of the Contract. Such insurance shall meet at least the following minimum levels of coverage: 3.13.2.1 Minimum Scope of Insurance. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 00 01) OR Insurance Services Office Owners and Contractors Protective Liability Coverage Form (CG 00 09 11 88) (coverage for operations of designated contractor); (2) Automobile Liability: Insurance Services Office Business Auto Coverage form number CA 00 01, code 1 (any auto); and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance. Policies shall not contain exclusions contrary to this Contract. 3.13.2.2 Minimum Limits of Insurance. Contractor shall maintain limits no less than: (1) General Liability: $2,000,000 per occurrence and $4,000,000 aggregate for bodily injury, personal injury and property damage; (2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage; and (3) Workers’ Compensation and Employer’s Liability: Workers’ compensation limits as required by the Labor Code of the State of California. Employer’s Liability limits of $1,000,000 each accident, policy limit bodily injury or disease, and each employee bodily injury or disease. Defense costs shall be available in addition to the limits. Notwithstanding the minimum limits specified herein, any available coverage shall be provided to the parties required to be named as additional insureds pursuant to this Contract. 3.13.3 Insurance Endorsements. The insurance policies shall contain the following provisions, or Contractor shall provide endorsements (amendments) on forms supplied or approved by the City to add the following provisions to the insurance policies: 3.13.3.1 General Liability. (1) Such policy shall give the City, its officials, employees, agents and authorized volunteers additional insured status using ISO endorsements CG20 10 10 01 plus CG20 37 10 01, or endorsements providing the exact same coverage, with respect to the Work or operations performed by or on behalf of Contractor, including materials, 193 parts or equipment furnished in connection with such work; (2) all policies shall waive or shall permit Contractor to waive all rights of subrogation which may be obtained by the Contractor or any insurer by virtue of payment of any loss or any coverage provided to any person named as an additional insured pursuant to this Contract, and Contractor agrees to waive all such rights of subrogation; and (3) the insurance coverage shall be primary insurance as respects the City, its officials, employees, agents and authorized volunteers, or if excess, shall stand in an unbroken chain of coverage excess of Contractor’s scheduled underlying coverage. Any insurance or self- insurance maintained by the City, its officials, employees, agents and authorized volunteers shall be excess of Contractor’s insurance and shall not be called upon to contribute with it. 3.13.3.2 Automobile Liability. (1) Such policy shall give the City, its officials, employees, agents and authorized volunteers additional insured status with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by Contractor or for which Contractor is responsible; (2) all policies shall waive or shall permit Contractor to waive all rights of subrogation which may be obtained by the Contractor or any insurer by virtue of payment of any loss or any coverage provided to any person named as an additional insured pursuant to this Contract, and Contractor agrees to waive all such rights of subrogation; and (3) the insurance coverage shall be primary insurance as respects the City, its officials, employees, agents and authorized volunteers, or if excess, shall stand in an unbroken chain of coverage excess of Contractor’s scheduled underlying coverage. Any insurance or self- insurance maintained by the City, its officials, employees, agents and authorized volunteers shall be excess of Contractor’s insurance and shall not be called upon to contribute with it in any way. 3.13.3.3 Workers’ Compensation and Employer’s Liability Coverage. The insurer shall agree to waive all rights of subrogation against the City, its officials, employees, agents and authorized volunteers for losses paid under the terms of the insurance policy which arise from work performed by Contractor. 3.13.3.4 All Coverages. Each insurance policy required by this Contract shall be endorsed to state that: (1) coverage shall not be suspended, voided, reduced or canceled except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City; and (2) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to the City, its officials, employees, agents and authorized volunteers. 3.13.4 Separation of Insureds; No Special Limitations. All insurance required by this Section shall contain standard separation of insureds provisions. In addition, such insurance shall not contain any special limitations on the scope of protection afforded to the City, its officials, employees, agents and authorized volunteers. 3.13.5 Deductibles and Self-Insurance Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. Contractor shall guarantee that, at the option of the City, either: (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officials, employees, agents and authorized volunteers; or (2) the Contractor shall procure a bond or other financial guarantee acceptable to the City guaranteeing payment of losses and related investigation costs, claims and administrative and defense expenses. 3.13.6 Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best’s rating no less than A-:VII, licensed to do business in California, and 194 satisfactory to the City. Exception may be made for the State Compensation Insurance Fund when not specifically rated. 3.13.7 Verification of Coverage. Contractor shall furnish City with original certificates of insurance and endorsements effecting coverage required by this Contract on forms satisfactory to the City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms supplied or approved by the City. All certificates and endorsements must be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. 3.13.8 Subcontractors. All subcontractors shall meet the requirements of this Section before commencing Work. Contractor shall furnish separate certificates and endorsements for each subcontractor. Subcontractor policies of General Liability insurance shall name the City, its officials, employees, agents and authorized volunteers as additional insureds using form ISO 20 38 04 13 or endorsements providing the exact same coverage. All coverages for subcontractors shall be subject to all of the requirements stated herein except as otherwise agreed to by the City in writing. 3.13.9 Reporting of Claims. Contractor shall report to the City, in addition to Contractor’s insurer, any and all insurance claims submitted by Contractor in connection with the Work under this Contract. 3.14 Bond Requirements. 3.14.1 Payment Bond. If required by law or otherwise specifically requested by City in Exhibit “C” attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Contract a Payment Bond in an amount required by the City and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until the bond has been received and approved by the City. 3.14.2 Performance Bond. If specifically requested by City in Exhibit “C” attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Contract a Performance Bond in an amount required by the City and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until the bond has been received and approved by the City. 3.14.3 Bond Provisions. Should, in City’s sole opinion, any bond become insufficient or any surety be found to be unsatisfactory, Contractor shall renew or replace the effected bond within (ten) 10 days of receiving notice from City. In the event the surety or Contractor intends to reduce or cancel any required bond, at least thirty (30) days prior written notice shall be given to the City, and Contractor shall post acceptable replacement bonds at least ten (10) days prior to expiration of the original bonds. No further payments shall be deemed due or will be made under this Contract until any replacement bonds required by this Section are accepted by the City. To the extent, if any, that the Total Contract Price is increased in accordance with the Contract, Contractor shall, upon request of the City, cause the amount of the bond to be increased accordingly and shall promptly deliver satisfactory evidence of such increase to the City. If Contractor fails to furnish any required bond, the City may terminate the Contract for cause. 3.14.4 Surety Qualifications. Only bonds executed by an admitted surety insurer, as defined in California Code of Civil Procedure Section 995.120, shall be accepted. If a California- 195 admitted surety insurer issuing bonds does not meet these requirements, the insurer will be considered qualified if it is in conformance with Section 995.660 of the California Code of Civil Procedure, and proof of such is provided to the City. 3.15 Warranty. Contractor warrants all Work under the Contract (which for purposes of this Section shall be deemed to include unauthorized work which has not been removed and any non-conforming materials incorporated into the Work) to be of good quality and free from any defective or faulty material and workmanship. Contractor agrees that for a period of one year (or the period of time specified elsewhere in the Contract or in any guarantee or warranty provided by any manufacturer or supplier of equipment or materials incorporated into the Work, whichever is later) after the date of final acceptance, Contractor shall within ten (10) days after being notified in writing by the City of any defect in the Work or non-conformance of the Work to the Contract, commence and prosecute with due diligence all Work necessary to fulfill the terms of the warranty at its sole cost and expense. Contractor shall act sooner as requested by the City in response to an emergency. In addition, Contractor shall, at its sole cost and expense, repair and replace any portions of the Work (or work of other contractors) damaged by its defective Work or which becomes damaged in the course of repairing or replacing defective Work. For any Work so corrected, Contractor’s obligation hereunder to correct defective Work shall be reinstated for an additional one year period, commencing with the date of acceptance of such corrected Work. Contractor shall perform such tests as the City may require to verify that any corrective actions, including, without limitation, redesign, repairs, and replacements comply with the requirements of the Contract. All costs associated with such corrective actions and testing, including the removal, replacement, and reinstitution of equipment and materials necessary to gain access, shall be the sole responsibility of Contractor. All warranties and guarantees of subcontractors, suppliers and manufacturers with respect to any portion of the Work, whether express or implied, are deemed to be obtained by Contractor for the benefit of the City, regardless of whether or not such warranties and guarantees have been transferred or assigned to the City by separate agreement and Contractor agrees to enforce such warranties and guarantees, if necessary, on behalf of the City. In the event that Contractor fails to perform its obligations under this Section, or under any other warranty or guaranty under this Contract, to the reasonable satisfaction of the City, the City shall have the right to correct and replace any defective or non-conforming Work and any work damaged by such work or the replacement or correction thereof at Contractor’s sole expense. Contractor shall be obligated to fully reimburse the City for any expenses incurred hereunder upon demand. 3.16 Employee/Labor Certifications. 3.16.1 Contractor’s Labor Certification. By its signature hereunder, Contractor certifies that he is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker’s Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Work. A certification form for this purpose, which is attached to this Contract as Exhibit “D” and incorporated herein by reference, shall be executed simultaneously with this Contract. 3.16.2 Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. 196 3.16.3 Verification of Employment Eligibility. By executing this Contract, Contractor verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subcontractors and sub-subcontractors to comply with the same. 3.17 General Provisions. 3.17.1 City’s Representative. The City hereby designates the General Manager, or his or her designee, to act as its representative for the performance of this Contract (“City’s Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Contract. Contractor shall not accept direction or orders from any person other than the City’s Representative or his or her designee. 3.17.2 Contractor’s Representative. Before starting the Work, Contractor shall submit in writing the name, qualifications and experience of its proposed representative who shall be subject to the review and approval of the City (“′Contractor’s Representative”). Following approval by the City, Contractor’s Representative shall have full authority to represent and act on behalf of Contractor for all purposes under this Contract. Contractor’s Representative shall supervise and direct the Work, using his best skill and attention, and shall be responsible for all construction means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Work under this Contract. Contractor’s Representative shall devote full time to the Project and either he or his designee, who shall be acceptable to the City, shall be present at the Work site at all times that any Work is in progress and at any time that any employee or subcontractor of Contractor is present at the Work site. Arrangements for responsible supervision, acceptable to the City, shall be made for emergency Work which may be required. Should Contractor desire to change its Contractor’s Representative, Contractor shall provide the information specified above and obtain the City’s written approval. 3.17.3 Termination. This Contract may be terminated by City at any time, either with our without cause, by giving Contractor three (3) days advance written notice. In the event of termination by City for any reason other than the fault of Contractor, City shall pay Contractor for all Work performed up to that time as provided herein. In the event of breach of the Contract by Contractor, City may terminate the Contract immediately without notice, may reduce payment to Contractor in the amount necessary to offset City’s resulting damages, and may pursue any other available recourse against Contractor. Contractor may not terminate this Contract except for cause. In the event this Contract is terminated in whole or in part as provided, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. Further, if this Contract is terminated as provided, City may require Contractor to provide all finished or unfinished documents, data, diagrams, drawings, materials or other matter prepared or built by Contractor in connection with its performance of this Contract. City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Contractor shall not be entitled to payment for unperformed Work including, without limitation, any overhead and profit on the portion of the Work that is terminated and shall not be entitled to damages or compensation of any kind or nature for termination of Work. 3.17.4 Contract Interpretation. Should any question arise regarding the meaning or import of any of the provisions of this Contract or written or oral instructions from City, the matter shall be referred to City’s Representative, whose decision shall be binding upon Contractor. 197 3.17.5 Anti-Trust Claims. This provision shall be operative if this Contract is applicable to California Public Contract Code Section 7103.5. In entering into this Contract to supply goods, services or materials, Contractor hereby offers and agrees to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Section 15) or under the Cartwright Act (Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the Business and Professions Code) arising from purchases of goods, services, or materials pursuant to the Contract. This assignment shall be made and become effective at the time the City tender final payment to Contractor, without further acknowledgment by the Parties. 3.17.6 Notices. All notices hereunder and communications regarding interpretation of the terms of the Contract or changes thereto shall be provided by the mailing thereof by registered or certified mail, return receipt requested, postage prepaid and addressed as follows: CONTRACTOR: Macano Tech, LLC 10415 Bichester Ct., Bakersfield, CA 93311 Milpitas, CA 95035 Attn: Norman Romero CITY: City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 Attn: Suja Lowenthal Any notice so given shall be considered received by the other Party three (3) days after deposit in the U.S. Mail as stated above and addressed to the Party at the above address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 3.17.7 Time of Essence. Time is of the essence in the performance of this Contract. 3.17.8 Assignment Forbidden. Contractor shall not, either voluntarily or by action of law, assign or transfer this Contract or any obligation, right, title or interest assumed by Contractor herein without the prior written consent of City. If Contractor attempts an assignment or transfer of this Contract or any obligation, right, title or interest herein, City may, at its option, terminate and revoke the Contract and shall thereupon be relieved from any and all obligations to Contractor or its assignee or transferee. 3.17.9 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties. 3.17.10 Laws and Venue. This Contract shall be interpreted in accordance with the laws of the State of California. If any action is brought to interpret or enforce any term of this Contract, the action shall be brought in a state or federal court situated in the County of Los Angeles, State of California. 3.17.11 Counterparts. This Contract may be executed in counterparts, each of which shall constitute an original. 198 3.17.12 Successors. The Parties do for themselves, their heirs, executors, administrators, successors, and assigns agree to the full performance of all of the provisions contained in this Contract. 3.17.13 [Reserved] 3.17.14 Solicitation. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Contract. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Contract. For breach or violation of this warranty, City shall have the right to terminate this Contract without liability. 3.17.15 Conflict of Interest. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Contract. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Contract. For breach or violation of this warranty, City shall have the right to rescind this Contract without liability. For the term of this Contract, no official, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Contract, or obtain any present or anticipated material benefit arising therefrom. In addition, Contractor agrees to file, or to cause its employees or subcontractors to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Work. 3.17.16 Certification of License. 3.17.16.1 Contractor certifies that as of the date of execution of this Contract, Contractor has a current contractor’s license of the classification indicated below under Contractor’s signature. 3.17.16.2 Contractors are required by law to be licensed and regulated by the Contractors’ State License Board which has jurisdiction to investigate complaints against contractors if a complaint regarding a patent act or omission is filed within four (4) years of the date of the alleged violation. A complaint regarding a latent act or omission pertaining to structural defects must be filed within ten (10) years of the date of the alleged violation. Any questions concerning a contractor may be referred to the Registrar, Contractors’ State License Board, P.O. Box 26000, Sacramento, California 95826. 3.17.17 Authority to Enter Contract. Each Party warrants that the individuals who have signed this Contract have the legal power, right and authority to make this Contract and bind each respective Party. 3.17.18 Entire Contract; Modification. This Contract contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Contract may only be modified by a writing signed by both Parties. 199 3.17.19 Non-Waiver. None of the provisions of this Contract shall be considered waived by either party, unless such waiver is specifically specified in writing. 3.17.20 City’s Right to Employ Other Contractors. City reserves right to employ other contractors in connection with this Project or other projects. [SIGNATURES ON NEXT PAGE] 200 SIGNATURE PAGE FOR CONSTRUCTION CONTRACT BETWEEN THE CITY OF HERMOSA BEACH AND MACANO TECH, LLC. IN WITNESS WHEREOF, the Parties have entered into this Contract as of the 9th day of May, 2023. CITY OF HERMOSA BEACH Macano Tech LLC By: By: Suja Lowenthal City Manager Its: Printed Name: Approved as to Form: By: Patrick Donegan City Attorney 201 202 203 204 205 206 207 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 23-0307 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 23, 2023 RESOLUTION APPROVING THE CITY OF HERMOSA BEACH PERSONNEL RULES AND REGULATIONS FOR CIVIL SERVICE EMPLOYEES (Human Resources Manager Vanessa Godinez) Recommended Action: Staff recommends City Council approve a resolution (Attachment 1)adopting the City of Hermosa Beach Personnel Rules and Regulations for Civil Service Employees (Attachment 2). Executive Summary: On June 7,1960,Ordinance No.N.S.211 (Attachment 3)was adopted by way of a ballot measure in order to establish a civil service system and personnel rules and regulations for the City and was codified in Chapter 2.76 of the Hermosa Beach Municipal Code.During the November 8,2022 General Municipal Election,Measure U to repeal Ordinance No.N.S.211 was placed on the ballot and passed by a majority vote of the people.The City met and conferred in accordance with the Meyers-Milias Brown Act with the City’s six labor groups regarding a new set of replacement personnel rules and regulations that reflect current Federal and State employment laws,policies,and practices.Staff recommends City Council adopt the new City of Hermosa Beach Personnel Rules and Regulations for Civil Service Employees. Background: Ordinance No.N.S.211 was adopted on June 7,1960 by way of a ballot measure in order to establish a civil service system and personnel rules and regulations for the City and was codified in Chapter 2.76 of the Hermosa Beach Municipal Code.The ordinance was adopted 63 years ago and was no longer in compliance with current laws and practices.The ordinance does not reflect changes in policies and laws that have occurred since its adoption. Personnel rules govern matters such as hiring procedures,competitive recruitment exams and eligibility lists,probationary periods,performance evaluations,transfers,promotions,discipline, processing of grievances,and similar matters pertaining to the employment and management of City employees in the competitive service. Under California law,Ordinance No.N.S.211 could only be repealed or modified by a vote of the City of Hermosa Beach Printed on 5/18/2023Page 1 of 3 powered by Legistar™208 Staff Report REPORT 23-0307 Under California law,Ordinance No.N.S.211 could only be repealed or modified by a vote of the people.Pursuant to California Elections Code section 9222,the City Council has authority to place local measures on the ballot to be considered at a Municipal Election. The City engaged in a meet and confer negotiation with the labor groups to place a measure on the November 8,2022 municipal election to repeal the ordinance and engaged in meet and confer negotiations regarding a new set of replacement personnel rules and regulations that reflect current law.The meet and confer process is required by State law and assures that employees,through their associations,will participate in formulating the new rules.The new rules and regulations would be subject to modification without the necessity of future voter approval,which allows greater flexibility to meet the demands of changing laws, times, and circumstances. At its July 20,2022 meeting,the Hermosa Beach Civil Service Board unanimously voted (4-0)to support the repeal of Ordinance No.N.S.211.At its July 26,2022 meeting,City Council approved placing a measure on the November 8,2022 General Election Municipal Ballot asking voters to repeal Ordinance No.N.S.211 adopted in 1960 pertaining to the City’s Civil Service System.During the November 8,2022 General Municipal Election,Measure U (Civil Service System Update)was passed by a vote of the people. Past Board and Council Actions Meeting Date Description July 20, 2022 At the Civil Service Board meeting of July 20, 2022, the Civil Service Board unanimously voted (4-0) to support the Repeal of Ordinance No. N.S. 211 (Attachment 4) July 26, 2022 At the City Council meeting of July 26, 2022, the City Council approved placing a measure on the November 8, 2022 General Election Municipal Ballot asking voters to repeal Ordinance No. N.S. 211 adopted in 1960 pertaining to the City’s Civil Service System.(Attachment 5) Analysis: The City of Hermosa Beach Personnel Rules and Regulations for Civil Service Employees are outdated and do not reflect current employment laws and policies required by Federal and State guidelines.A new set of personnel rules and regulations were developed with the assistance of legal counsel. In November 2022,in accordance with the Meyers-Milias Brown Act,the City initiated the meet and confer process with the six labor groups regarding the new personnel rules and regulations.The new personnel rules and regulations reflect current Federal and State employment laws,policies,and practices.The meet and confer process is complete and staff recommends the City Council adopt the City of Hermosa Beach Printed on 5/18/2023Page 2 of 3 powered by Legistar™209 Staff Report REPORT 23-0307 practices.The meet and confer process is complete and staff recommends the City Council adopt the new City of Hermosa Beach Personnel Rules and Regulations for Civil Service Employees. General Plan Consistency: This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below: Governance Element Goal 1 . A high degree of transparency and integrity in the decision-making process. Policy: ·1.2:Strategic planning.Regularly discuss and set priorities at the City Council and management level to prioritize work programs and staffing needs. Fiscal Impact: There is no fiscal impact associated with the recommended action. Attachments: 1.Resolution Adopting the City of Hermosa Beach Personnel Rules and Regulations for Civil Service Employees 2.New City of Hermosa Beach Personnel Rules and Regulations for Civil Service Employees 3.Ordinance No. N.S. 211 adopted in 1960 4.Link to July 20, 2022 Hermosa Beach Civil Service Board Meeting Agenda 5.Link to July 26, 2022 Hermosa Beach City Council Staff Report Respectfully Submitted by: Vanessa Godinez, Human Resources Manager Concur: Angela Crespi, Deputy City Manager Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Patrick Donegan, City Attorney Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 5/18/2023Page 3 of 3 powered by Legistar™210 Page 1 of 2 RES NO. 23- CITY OF HERMOSA BEACH RESOLUTION NO. 23- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, ADOPTING THE CITY OF HERMOSA BEACH PERSONNEL RULES AND REGULATIONS FOR CIVIL SERVICE EMPLOYEES AND FINDING THE SAME EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT. WHEREAS, employees of the City of Hermosa Beach, California represented by the General and Supervisory Employees’ Bargaining Unit California Teamsters Local 911, Professional and Administrative Employee Group, Hermosa Beach Police Management Group, Hermosa Beach Police Officers’ Association, Management Employee Group, and Unrepresented Employee Group, have elected to meet and confer with the City of Hermosa Beach on the updated Personnel Rules and Regulations for Civil Service Employees concerning terms and conditions of employment, Federal and State employment laws, policies, and practices; and, WHEREAS, the above bargaining units have selected certain individuals to represent them; and, WHEREAS, Employee and City of Hermosa Beach have jointly negotiated revisions and additions to the City of Hermosa Beach Personnel Rules and Regulations for Civil Service Employees; and, WHEREAS, Employee and City of Hermosa Beach have mutually agreed to recommend that the City Council adopt the updated City of Hermosa Beach Personnel Rules and Regulations for Civil Service Employees. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The foregoing recitals are true and correct and are hereby incorporated into this Resolution as though fully set forth herein. SECTION 2. The City Council of the City of Hermosa Beach hereby approves the City of Hermosa Beach Personnel Rules and Regulations for Civil Service Employees attached hereto as Exhibit “A” and incorporated by reference; and, 211 Page 2 of 2 RES NO. 23- SECTION 3. This resolution is exempt from review under the California Environmental Quality Act (“CEQA”) as this resolutions does not constitute a “project” that requires environmental review pursuant to CEQA Regulations § 15378(b)(4-5)). SECTION 4. This resolution takes effect immediately and that the City Clerk shall certify to the passage and adoption of this resolution; shall cause the same to be entered among the original resolutions of said City; and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said City in the minutes of the meeting at which time same is passed and adopted. PASSED, APPROVED and ADOPTED on this 23rd day of May 2023. Raymond Jackson PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM: ________________________________ ________________________________ Myra Maravilla Patrick Donegan City Clerk City Attorney 212 1 CITY OF HERMOSA BEACH, CALIFORNIA PERSONNEL RULES AND REGULATIONS CIVIL SERVICE EMPLOYEES Exhibit A 213 2 Table of Contents RULE I GENERAL PROVISIONS .......................................................................................9 A. Purpose ..............................................................................................................9 B. Applicability........................................................................................................9 C. Prior Rules and Regulations Repealed.................................................................9 D. Distribution of Personnel Rules and Related Personnel Policies ..........................9 E. No Contract of Employment ...............................................................................9 F. Conflicting Provisions .........................................................................................9 G. Employee Acceptance of Policies and Revisions to Policies ...............................10 H. Delegation of Appointing and Personnel Authority to City Manager .................10 I. Retention of Personnel Authority as to Certain Personnel ................................10 RULE II CATEGORIES OF EMPLOYEES AND NON-EMPLOYEES .......................................10 A. At-Will Employee ..............................................................................................10 B. Probationary Employee ....................................................................................11 C. Regular Employee.............................................................................................11 D. Full or Part-Time Employee ..............................................................................11 E. Temporary Employee .......................................................................................11 RULE III EQUAL OPPORTUNITY EMPLOYMENT STATEMENT ..........................................12 RULE IV POLICY AGAINST HARASSMENT, DISCRIMINATION, AND RETALIATION ............12 A. Purpose ............................................................................................................12 B. Covered Individuals and Scope of Policy ...........................................................13 RULE V ANTI-BULLYING POLICY ....................................................................................13 A. Complaint Procedure ........................................................................................13 B. Policy Against Retaliation .................................................................................14 RULE VI ANTI-NEPOTISM PROVISIONS ..........................................................................14 A. Definitions ........................................................................................................14 B. Employment of Relatives ..................................................................................15 C. Employment of Spouses ...................................................................................15 D. Marriage or Domestic Partnership After Employment ......................................15 E. Applicants for Employment ..............................................................................16 214 3 F. Guidelines for Current Employees ....................................................................16 G. Appeal of Decision by Human Resources Department ......................................17 H. Employee Complaints .......................................................................................17 RULE VII NON-FRATERNIZATION POLICY .........................................................................17 A. In General .........................................................................................................17 B. Application .......................................................................................................17 C. Definition of Conflict ........................................................................................18 D. Supervisor’s Duty to Report ..............................................................................18 E. Determination by Human Resources Department .............................................18 F. Resolution of Conflicts ......................................................................................18 G. Prohibited On-Duty Conduct ............................................................................18 H. Employee Complaints .......................................................................................18 RULE VIII REASONABLE ACCOMMODATION AND INTERACTIVE PROCESS ........................19 RULE IX WHISTLEBLOWER PROTECTION .......................................................................19 A. Policy ................................................................................................................19 B. Policy Coverage ................................................................................................20 C. Definitions ........................................................................................................20 D. Complaint Procedure ........................................................................................21 RULE X LIMITATIONS ON OUTSIDE EMPLOYMENT .......................................................21 A. No Outside Employment Without Prior Approval .............................................21 B. Attention to Duties During the Workday ...........................................................21 C. Prohibited Conduct ...........................................................................................22 D. Authorization and Appeal Process ....................................................................22 E. Changes in Outside Employment Status ...........................................................23 F. Revocation / Suspension of Outside Employment Authorization ......................23 G. Use of City Equipment Prohibited .....................................................................23 H. Injured Worker Outside Employment Approval ................................................23 RULE XI LIMITATIONS ON POLITICAL ACTIVITY ...............................................................23 A. No Political Activity on City Property or Work Hours ........................................23 B. No Political Activity in Uniform .........................................................................24 215 4 C. No Photographs of City Employees or Equipment.............................................24 RULE XII CLASSIFICATION ...............................................................................................24 A. Preparation of Plan ...........................................................................................24 B. Adoption, Amendment, and Revisions to Classification Plan .............................24 C. Allocation of Positions ......................................................................................24 D. Class Specifications ...........................................................................................24 E. Reclassifications ...............................................................................................25 RULE XIII METHODS OF FILLING VACANCIES ....................................................................25 A. Requisition .......................................................................................................25 B. Appointments ..................................................................................................25 C. Seniority ...........................................................................................................26 D. Types of Appointments ....................................................................................26 RULE XIV APPLICATIONS AND APPLICANTS ......................................................................29 A. Qualification of Applicants................................................................................29 B. Employment Application Forms ........................................................................29 C. Criminal Conviction History...............................................................................30 D. Background Screening ......................................................................................30 E. Disqualification .................................................................................................31 RULE XV EXAMINATIONS ................................................................................................31 A. Job Announcement ..........................................................................................31 B. Examination Process.........................................................................................32 C. Scoring Examinations and Qualifying Scores .....................................................33 D. Notification of Examination Results and Appeals ..............................................33 E. Promotional Examinations................................................................................33 F. Continuous Examinations .................................................................................33 G. Disability Accommodation ................................................................................33 RULE XVI ELIGIBILITY LISTS ...............................................................................................33 A. Establishment and Certification of Eligibility Lists..............................................33 B. Abolishment of Eligibility List ............................................................................34 C. Removal of Names from Eligibility List ..............................................................34 216 5 RULE XVII OFFERS OF EMPLOYMENT AND HIRING PROCEDURES ......................................34 A. Conditional Offer of Employment .....................................................................34 B. Final Offer of Appointment ...............................................................................35 C. Right to Work in the United States ...................................................................35 D. Driver License and Driving Record ....................................................................35 E. Employment Oath ............................................................................................36 F. Anniversary Date ..............................................................................................36 RULE XVIII PROBATIONARY PERIOD ...................................................................................36 A. Objective ..........................................................................................................36 B. Duration and Applicability ................................................................................36 C. Evaluations for Probationary Employees ...........................................................36 D. Release from Probation ....................................................................................37 E. Promotional Probationary Period .....................................................................37 RULE XIX DRUG AND ALCOHOL-FREE WORKPLACE ..........................................................37 A. Purpose ............................................................................................................37 B. Covered Individuals and Scope of Policy ...........................................................37 RULE XXI WORKPLACE SAFETY .........................................................................................38 A. Commitment to Workplace Safety ....................................................................38 B. Injury and Illness Prevention Program ..............................................................38 C. Unsafe Conditions ............................................................................................38 D. Industrial Injury and Illness ...............................................................................38 E. Workplace Violence Prevention ........................................................................39 RULE XXII WORKPLACE RULES ..........................................................................................40 A. Personal Appearance ........................................................................................40 B. Use of City Property and Equipment .................................................................42 C. Electronic Communication Systems ..................................................................42 D. Workspace .......................................................................................................42 E. No Smoking ......................................................................................................43 RULE XXIII DISASTER AND EMERGENCY SERVICES WORKERS .............................................43 A. All Employees Designated as Disaster Workers .................................................43 217 6 B. Declaration of Disaster or Emergency ...............................................................43 C. Employee Responsibilities ................................................................................43 D. Disaster Duties .................................................................................................44 E. Employees Physically Unable to Report to Work ...............................................44 F. Timekeeping Requirements ..............................................................................45 G. Failure to Report to Work During a Disaster .....................................................45 RULE XXIV COMPENSATION AND PAYROLL PRACTICES ......................................................45 A. Work Schedules and Work Week ......................................................................45 B. Hours Worked and Overtime ............................................................................47 C. Paychecks .........................................................................................................52 RULE XXV ATTENDANCE AND LEAVES ...............................................................................52 A. Attendance .......................................................................................................52 B. Scheduling Leaves of Absence ..........................................................................52 C. Vacation ...........................................................................................................53 D. Sick Leave .........................................................................................................53 E. Administrative Leave ........................................................................................56 F. Fitness for Duty Leave ......................................................................................56 G. Bereavement Leave ..........................................................................................57 H. Military Leave ...................................................................................................58 I. Jury Duty ..........................................................................................................58 J. Other Court or Administrative Proceeding Appearances ..................................58 K. Voting Leave .....................................................................................................60 L. Leave Because of Pregnancy, Childbirth, or Related Medical Condition (PDL) ...61 M. Family Medical and Care Leave (FMLA/CFRA) ...................................................61 N. Work-related Injury/Illness Leave .....................................................................61 O. School-Related Leave .......................................................................................62 RULE XXVI LEAVE DONATION POLICY .................................................................................63 A. Purpose ............................................................................................................63 B. Policy ................................................................................................................63 C. Long-Term and Short-Term Disability Payments .................................................64 218 7 RULE XXVII HOLIDAYS .........................................................................................................65 A. Holidays Observed ............................................................................................65 B. Guidelines for Determining Date of Observation ..............................................66 C. Change to Schedule or Observance of Holidays ................................................66 D. Compensation for Holidays...............................................................................66 E. Effect of Holiday on Vacation Leave ..................................................................66 F. Holiday Flex Time .............................................................................................66 RULE XXVIII PERFORMANCE EVALUATIONS.........................................................................67 A. Purpose ............................................................................................................67 B. Timeframe for Evaluations ................................................................................67 C. Evaluation Process ............................................................................................67 D. Confidentiality ..................................................................................................68 RULE XXIX RECORDS AND REPORTS ...................................................................................68 A. Personnel Files .................................................................................................68 B. References .......................................................................................................70 RULE XXX DISCIPLINE ........................................................................................................70 A. Prohibited Conduct ..........................................................................................70 B. Grounds for Disciplinary Action ........................................................................71 C. Types of Reprimands and Discipline ...................................................................73 D. Authority to Discipline ......................................................................................74 E. Due Process ......................................................................................................75 F. Appeal of Disciplinary Action ............................................................................77 RULE XXXI GRIEVANCES .....................................................................................................80 A. Purpose and Applicability of Grievance Procedure ............................................80 B. Definitions ........................................................................................................81 C. Grievance Procedure ........................................................................................81 D. Time Limits .......................................................................................................82 E. General Provisions ............................................................................................82 RULE XXXII LAYOFF POLICY ................................................................................................83 A. Abolishment of Position....................................................................................83 219 8 B. Written Notice of Layoff ...................................................................................83 C. Order of Layoff .................................................................................................83 D. Vacancy and Demotion .....................................................................................84 E. Specially Funded Positions ................................................................................84 F. Reemployment .................................................................................................84 RULE XXXIII SEPARATION FROM CITY SERVICE AND REEMPLOYMENT..................................85 A. In General .........................................................................................................85 B. Types of Separation ..........................................................................................85 C. Probationary Release .......................................................................................85 D. Release of Temporary Employee ......................................................................86 E. Resignation ......................................................................................................86 F. Retirement .......................................................................................................86 G. Abandonment of Position .................................................................................86 H. Layoff ...............................................................................................................86 I. Non-disciplinary Separation ..............................................................................86 J. Disciplinary Termination ...................................................................................87 K. Death of the Employee .....................................................................................87 EMPLOYEE ACKNOWLEDGMENT OF RECEIPT OF PERSONNEL RULES .......................................88 220 9 RULE I GENERAL PROVISIONS A. Purpose These Personnel Rules (“Rules”) are adopted by the City Council of the City of Hermosa Beach (“City”) to implement and establish a uniform system of personnel administration for the City. B. Applicability These Rules apply to all categories of employees of the City unless a specific section or provision excludes them. Independent contractors, volunteers, City Council members and appointed members of commissions and board are not employees, unless otherwise noted. C. Prior Rules and Regulations Repealed These Rules supersede any and all prior personnel rules and regulations but do not affect related personnel policies. D. Distribution of Personnel Rules and Related Personnel Policies A copy of these Rules will be distributed to each City employee along with copies of related personnel policies. Newly hired employees will receive a copy upon hire. In addition, these Rules will be maintained electronically on the City’s intranet system. An employee with questions about these Rules may contact Human Resources. E. No Contract of Employment These Rules do not create any contract of employment, express or implied, or any rights in the nature of a contract. The City retains the full discretion to modify these Rules at any time in accordance with law, subject to the City’s meet and confer obligations F. Conflicting Provisions In the event of conflict between any provisions of these Rules and any provisions of a valid Memorandum of Understanding (“MOU”) between the City and a recognized employee organization, employment contract, City ordinance, or state or federal law, the terms and conditions of that MOU, contract, ordinance, or law will prevail. In all other cases, these Rules will apply. The City Manager or individual Department Heads may develop and administer supplemental written department policies and procedures as deemed necessary for the efficient, safe, and orderly administration of the City or department , subject to the City’s meet and confer obligations. However, no such policies or procedures will conflict with or supersede these Rules, or other City Council resolutions and ordinances or existing laws, and any such policies must be submitted for and receive written approval by the City Manager before implementation. Copies of departmental policies and procedures must be distributed to each employee in the affected department with a copy maintained by Human Resources. In the event of an apparent conflict with departmental policy, an employee should discuss any concerns directly with their supervisor. 221 10 G. Employee Acceptance of Policies and Revisions to Policies Employees are expected to read these Rules, and to know and understand the contents of the Rules. Employees may request necessary clarification of these Rules. Employees should sign a statement of receipt acknowledging that: a) they have received a copy, or have been provided access to the Rules; and b) understand that they are responsible to read and become familiar with the contents and any revisions to the Rules. This will provide the City with a record that each employee has received these Rules. H. Delegation of Appointing and Personnel Authority to City Manager The City Council delegates to the City Manager the authority to authorize employment, establish job responsibilities, and perform other personnel actions as to all subordinate employees in accordance with all federal and state laws and regulations and these Rules. The City Manager may delegate responsibility to the Human Resources Manager to perform personnel actions in accordance with these Rules. I. Retention of Personnel Authority as to Certain Personnel The City Council retains authority over all personnel actions as authorized by law and these Rules as to employees who report directly to the Council. RULE II CATEGORIES OF EMPLOYEES AND NON-EMPLOYEES A. At-Will Employee An at-will employee is one who serves at the pleasure of the appointing authority, has no property right in continued employment, and has no right to any pre- or post-disciplinary procedural due process or evidentiary appeal. At-will employees include any of the following: 1. City Manager 2. Deputy City Manager 3. Department Heads 4. Employees whose positions are fully funded under a state or federal employment program 5. Temporary employees 6. Probationary employees 7. Part-time employees 222 11 B. Probationary Employee A probationary employee is one who is serving a probationary period at either: the outset of initial employment with the City or at the outset of a promotion to a higher classification. A probationary period is a working test period during which an employee is required to demonstrate their ability to perform the duties of the position. 1. Probationary Period Upon Initial Employment: During the initial probationary period, a probationary employee serves at the pleasure of the appointing authority, has no property right in continued employment, and has no right to any pre- or post-disciplinary procedural due process or evidentiary appeal. A probationary employee serving in the initial probationary period is an at-will employee. 2. Probationary Period Upon Promotion: An employee serving a promotional probationary period has no right to any pre- or post-disciplinary procedural due process or evidentiary appeal if released while on probation. An employee promoted to a position with a higher salary step than their original appointment shall be deemed a new probationary employee and will commence their probation period on the effective date of the promotion. Any employee rejected during the probationary period following a promotional appointment will be reinstated to the position from which they were promoted unless they have resigned, been discharged for cause, or suspended without pay. C. Regular Employee A regular employee is one who has satisfactorily completed the initial probationary period and cannot be disciplined except when the City has cause to do so. A regular employee has a property right in continued employment, and has the right to pre- and post-disciplinary procedural due process and an evidentiary appeal for certain types of disciplinary actions that result in a significant deprivation of property, except release during probationary period. D. Full or Part-Time Employee A full time employee is one whose position is budgeted to work at least 40 hours per week. Full- time employees receive all benefits provided in these Rules, unless otherwise provided in an MOU, or an employment agreement approved by the City Council. A part-time employee is one whose position is budgeted to work less than 40 hours per week. Part-time employees may have different rights to leave and other benefits under the law or these Rules, depending on the number of hours they work. E. Temporary Employee A temporary employee is an at-will employee who is appointed other than from an eligible list for a short term or seasonal basis, not to exceed six months. A temporary employee serves at-will and at the pleasure of the appointing authority, has no property right in continued employment, and has no right to any pre- or post-disciplinary procedural due process or evidentiary appeal. A temporary employee does not accrue seniority, sick leave or vacation and is not eligible for 223 12 employment benefits. RULE III EQUAL OPPORTUNITY EMPLOYMENT STATEMENT The City is an Equal Opportunity Employer that does not discriminate on the basis of race (including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, religious creed (including religious dress and religious grooming practices), national origin, ancestry, citizenship status, age (40 years and older), sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity and expression (including transgender identity and expression), because an individual has transitioned (to live as the gender with which they identify), is transitioning (or is perceived to be transitioning), sexual orientation, sex stereotyping, marital status, domestic partner status, military service and veteran status, physical and/or mental disability (including HIV and AIDS), legally protected medical condition or information (including genetic information,) protected medical leaves (requesting or approved), status as a victim or status as a victim of domestic violence, sexual assault, or stalking, enrollment in a public assistance program, or any other basis protected by local, state, or federal laws. Any such discrimination is unlawful and all persons involved in the operations of the City are prohibited from engaging in this type of conduct. The City is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs, and general treatment during employment. The City prohibits sexual harassment and the discrimination and/or harassment of any individual on any of the protected classifications listed above. The City also prohibits retaliation against a person who reports or assists in reporting suspected violations of this policy, cooperates in investigations or proceedings arising from a violation of this Policy, or engages in other activities protected under this policy. Individuals who believe that they have experienced any form of employment discrimination or who have concerns about equal employment opportunities in the workplace are encouraged to report their concerns immediately using the complaint procedure provided in the City’s policy prohibiting harassment, discrimination, and retaliation, or by contacting the U.S. Equal Employment Opportunity Commission, or the California Department of Fair Employment and Housing. California law and the City also prohibit retaliation against any employee for making a good faith complaint of discrimination or for cooperating, assisting, testifying, or participating in any of the discrimination complaint procedures in the City’s separate policy prohibiting harassment, discrimination, and retaliation. RULE IV POLICY AGAINST HARASSMENT, DISCRIMINATION, AND RETALIATION A. Purpose The City has a strong commitment to prohibiting and preventing discrimination, harassment, and retaliation in the workplace. The City has zero tolerance for any conduct that violates this Policy. Conduct need not rise to the level of a violation of state or federal law to violate this Policy. Instead, a single act can violate this Policy and provide grounds for discipline or other appropriate sanctions. This Policy establishes a complaint procedure for investigating and resolving internal 224 13 complaints of discrimination, harassment, and retaliation. The City encourages all covered individuals to report any conduct they believe violates this Policy as soon as possible. Any retaliation against an employee because they filed or supported a complaint or because they participated in the complaint resolution process is prohibited. Individuals found to have retaliated in violation of this Policy will be subject to appropriate sanction or disciplinary action, up to and including termination. B. Covered Individuals and Scope of Policy The City maintains a separate Policy against Harassment, Discrimination, and Retaliation and Complaint Procedure. The individuals covered by this Policy are: applicants, employees regardless of rank or title, elected or appointed officials, interns, volunteers, and contractors. This Policy applies to all terms and conditions of employment, internships, and volunteer opportunities, including, but not limited to, selection, hiring, placement, promotion, disciplinary action, layoff, recall, transfer, leave of absence, compensation, and training. RULE V ANTI-BULLYING POLICY The City is committed to providing a professional and respectful work environment. In addition to prohibiting all forms of discrimination, harassment, and retaliation, the City also prohibits any form of “intimidation or bullying” in the workplace or elsewhere, such as at offsite events. Employees and other individuals, such as temporary agency workers, consultants, independent contractors, and visitors, have the right to be treated with respect. Bullying is abusive conduct that a reasonable person would find hostile, offensive, and unrelated to the City’s legitimate business interests. It may include repeated infliction of verbal abuse, such as use of derogatory remarks, insults, and epithets, verbal or physical conduct that a reasonable person would find threatening, intimidating, or humiliating, or the gratuitous sabotage or undermining of a person’s work performance. Bullying comes in many shapes and sizes and can take many forms including, but not limited to, excluding, tormenting, taunting, abusive comments, using threatening gestures; pushing, shoving, punching, unwanted physical contact, or any use of violence; graffiti; name-calling, sarcasm, spreading rumors, teasing. Such conduct can also occur via use of electronic or telephonic communications such as the internet and by mobile threats by text messaging, or calls or misuse of cameras and video equipment. A. Complaint Procedure The City will not tolerate bullying in any form. Any individual who believes that they are being bullied or has been subjected to any form of bullying should immediately report this to their supervisor, department head, or to the Human Resources Manager. In addition, any person who believes they have witnessed bullying and any person who has received a report of such conduct, whether the perpetrator is an employee or a non-employee, shall immediately report the conduct to their supervisor or other appropriate person in the chain of command. 225 14 Any employee who is reported to be a perpetrator will be provided due process before any disciplinary action is taken. Individuals who violate this bullying policy are subject to disciplinary action, up to and including termination. B. Policy Against Retaliation No employee will be subjected to any form of retaliation for reporting an incident of bullying or participating in an investigation by the City or its representatives into allegations of bullying. Additionally, all employees have a duty to cooperate in connection with any investigation being conducted. RULE VI ANTI-NEPOTISM PROVISIONS The City regulates the employment and placement of relatives, spouses, and domestic partners so as to avoid conflicts of interest and to promote safety, security, supervision, and morale. A. Definitions 1. Applicant. A person who applies for a position at the City and is not a Current Employee. 2. Change of Status. A change in the legal status or personnel status of one or more current employees. a. Changes in legal status include, but are not limited, to marriage, divorce, separation, or any such change through which a current employee becomes a relative or spouse of another current employee or ceases to be a relative or spouse of another current employee. b. Changes in personnel status include, but are not limited to, promotion, demotion, transfer, resignation, retirement, or termination of a current employee who is a relative or spouse of another current employee. 3. Current Employee. A person who is presently a City employee, or an elected or appointed City official. 4. Relative. A child, step-child, parent, grandparent, grandchild, brother, sister, half- brother, half-sister, aunt, uncle, niece, nephew, or in-laws of those enumerated by marriage or domestic partnership. 5. Spouse. One of two persons to a marriage, or two people who are registered domestic partners, as those terms are defined by California law. 6. Supervisory Relationship. A relationship in which one employee exercises the right or responsibility to control, direct, reward, or discipline another by virtue of the duties and responsibilities assigned to their City appointment. 226 15 B. Employment of Relatives The City will not appoint, promote, or transfer a person to a position within the same department, division, or facility in which the person’s relative already holds a position, if any of the following would result: 1. A direct supervisory relationship between the relatives; 2. A potential for creating an adverse impact on supervision, safety, security, or efficiency. C. Employment of Spouses The City will not appoint, promote, or transfer a person to the same department, division, or facility in which the person’s spouse or registered domestic partner already holds a position, if such employment would result in any of the following: 1. One spouse or domestic partner being under the direct supervision of the other spouse or domestic partner. 2. Potential conflicts of interest or safety hazards for married persons or those in domestic partnership which are greater than for those who are not married or in domestic partnerships. D. Marriage or Domestic Partnership After Employment 1. Transfer If two City employees who work in the same department later become spouses or domestic partners, the Human Resources Manager has discretion to transfer one of the employees to a similar position in another department or to a similar position in the same department, but different division/work unit. Al though the wishes of the two employees will be considered, the Human Resources Manager retains sole discretion to determine which employee will be transferred based upon City needs for supervision, safety, or security. Any such transfer that results in a salary reduction is not disciplinary and is not subject to a pre- or post-disciplinary appeal due process, but is subject to the Grievance Policy outlined in Rule XXXI. 2. Separation If continuing employment of both employees, who work in the same department and who later become spouses or domestic partners, cannot be accommodated in a manner the Human Resources Manager finds to be consistent with the City’s interest in the promotion of supervision, safety, or security, then the Human Resources Manager retains sole discretion to separate one employee from City employment. Absent the resignation of one employee, the less senior employee will be separated. Any such transfer that results in a salary reduction is not disciplinary and is not subject to a pre- or post-disciplinary appeal due process, but is subject to the Grievance Policy outlined in Rule XXXI. 227 16 E. Applicants for Employment 1. Right to Apply. No qualified applicant may be denied the right to submit an application for employment and compete in the examination process. However, consistent with this Section, the City may reasonably regulate, condition, or prohibit the employment of an applicant for any position. 2. Disclosure of Relationship. Each applicant is required to disclose the identity of any relative or spouse who is a current employee. 3. Review by Human Resources Department. For each applicant who has a relative or spouse who is a current employee, the Human Resources Department will assess and issue a written decision as to whether any of the following circumstances exist: a. Business reasons of supervision, safety, or security warrant the City’s refusal to place the applicant in a supervisory relationship with the relative or spouse; or b. Business reasons of supervisionor security, that involve potential conflicts of interest or other hazards that are greater for a Relative or Spouse than for other employees, which warrant the City’s refusal to permit employment of a relative or spouse in the same department, division, or facility. 4. Effect of Decision of the Human Resources Department a. If the Human Resources Department determines that either of the above circumstances exists, the Human Resources Department may either reject the applicant or consider the applicant for employment in a position that does not present either of the above circumstances. b. Following examination, if the applicant is successfully certified as eligible pursuant to Rule XV: Examinations, they may be employed in a position for which the Human Resources Department has determined that neither circumstance exists pursuant to Section E.3 of this Rule. c. When an eligible applicant is refused appointment by virtue of this Rule, their name will remain on the eligibility list for openings in the same classification. For each opening, the Human Resources Department will make a determination consistent with Section E.3 of this Rule. F. Guidelines for Current Employees 1. Duty to Report. Employees must report a Change of Status to the Human Resources Department within a reasonable time after the effective date of the Change of Status. Wherever feasible, Employees must report a Change of Status in advance of the effective date. 228 17 2. Review and Decision by the Human Resources Department a. The Human Resources Department will undertake a case-by-case consideration and individualized assessment of the particular work situation to determine whether the Change of Status creates an adverse impact on supervision, safety, or security. b. The Human Resources Department will consult with an affected Department Head to make a good faith effort to regulate, transfer, condition, or assign duties in such a way as to minimize problems of supervision, safety, or security. c. Notwithstanding the above provisions, the City retains the right to exercise its discretion to determine that there is an adverse impact on supervision, safety, security, or cannot be sufficiently minimized and to take further action. d. The Human Resources Department will issue a written decision within 30 business days from receipt of notice of a Change of Status. G. Appeal of Decision by Human Resources Department 1. Current employees affected by the application of this Rule may appeal the action to the City Manager within ten (10) business days of receipt of the Human Resources Department’s decision. 2. The City Manager will hear the individual’s concerns and issue a written decision within 30 business days of the receipt of the individual’s appeal. The decision of the City Manager may be appealed under the Grievance Policy, Rule XXXI. H. Employee Complaints Employees who believe that they have been adversely affected by a violation of this Policy by a relative or spouse should submit complaints to their Department Head or to the Human Resources Department. RULE VII NON-FRATERNIZATION POLICY A. In General Consensual romantic or sexual relationships between City employees can lead to misunderstandings, complaints of favoritism, adverse effects on employee morale, and possible claims of sexual harassment during or after termination of the relationship. As a result, such relationships present existing or potential conflicts that adversely affect efficient operation of the City. Relationships that present an actual conflict under this Rule are therefore prohibited. B. Application This Rule applies to all City employees, regardless of gender or sexual orientation, who have a romantic or sexual relationship with another City employee. The provisions of Rule VI: Anti- 229 18 Nepotism Policy will govern employees who are relatives or a spouse of another City employee. C. Definition of Conflict For purposes of this section, a conflict exists if supervision, safety, or security would be impacted by a romantic or sexual relationship between two employees. D. Supervisor’s Duty to Report If a romantic or sexual relationship exists between a supervisor and a subordinate or another supervisor in the same department, the supervisor must promptly disclose the relationship to the Human Resources Manager and request a determination as to whether the relationship presents a conflict. The disclosure must identify the names and positions of both employees. E. Determination by Human Resources Department Within ten (10) working days, the Human Resources Manager will issue a written determination as to whether the relationship presents a conflict, and is thereby prohibited. The Human Resources Manager, in consultation with the City Manager, will have exclusive discretion in making the determination. F. Resolution of Conflicts Subject to any limitations imposed by these Rules, the Human Resources Manager will attempt in good faith to work with the employees to consider options to eliminate the conflict, including removing the supervisory authority that contributed to the conflict, reassignment, transfer, or voluntary demotion of a supervisory employee, or termination when the Human Resources Manager determines that modification of a supervisor’s assignment is not feasible. The Human Resources Manager retains discretion to determine that the conflict may be resolved via voluntary resignation or termination. If the decision results in an employee being released from employment or being reassigned to a position earning less salary, the decision of the City Manager may be appealed under the Grievance Policy, Rule XXXI. G. Prohibited On-Duty Conduct All City employees are prohibited from engaging in intimate, physical, or other conduct in furtherance of a romantic or sexual relationship with another City employee at work locations or during work hours. Moreover, upon termination of a sexual or romantic relationship with another City employee, employees are prohibited from engaging in behavior that adversely affects the working conditions of such City employee or any other City employee. In general, all employees are expected to observe appropriate standards of workplace conduct in their interactions with other City employees. H. Employee Complaints Employees who believe that they have been adversely affected by romantic or sexual relationships between City employees should follow the complaint procedures provided under the Policy Against Harassment, Discrimination, and Retaliation. The complaint procedures are 230 19 available to all employees regardless of their past or present participation in a romantic or sexual relationship with another City employee. RULE VIII REASONABLE ACCOMMODATION AND INTERACTIVE PROCESS The City maintains a separate Policy on Reasonable Accommodations and the Interactive Process. Absent undue hardship or direct threats to the health and safety of employee(s), the City provides employment- related reasonable accommodations to: 1. Qualified individuals with disabilities, both applicants and employees, to enable them to perform essential job functions; 2. Employees with conditions related to pregnancy, childbirth, or a related medical condition, if she so requests, and with the advice of her health care provider; 3. Employee victims of domestic violence, sexual assault, or stalking to promote the safety of the employee victim while at work; 4. Employees who request reasonable accommodation to address a conflict between religious belief or observance and any employment requirement. RULE IX WHISTLEBLOWER PROTECTION A. Policy The City prohibits all of the following: 1. Taking any retaliatory adverse employment action against an employee because the employee has or is believed to have disclosed information to any government or law enforcement agency, including to the City, if the employee has reasonable cause to believe that the information discloses a violation of state or federal law, or a violation or noncompliance with a local, state, or federal rule or regulation; 2. Preventing an employee from disclosing information to a government agency, including to the City, if the employee has reasonable cause to believe that the information discloses a violation of state or federal law, or a violation or noncompliance with a local, state, or federal rule or regulation; 3. Retaliating against an employee for refusing to participate in any activity that would result in a violation of state or federal law, or a violation or noncompliance with a local, state, or federal rule or regulation; and 4. Retaliating against an employee because the employee’s family member has, or is perceived to have, engaged in any of the protected activities listed in (a)-(c) above. 231 20 B. Policy Coverage This Policy governs and protects City employees. C. Definitions 1. “Protected activity” includes any of the following: a. Filing a complaint with a federal or state enforcement or administrative agency that discloses any information that the employee has reasonable cause to believe violates state or federal law or a violation or noncompliance with a local, state, or federal rule or regulation. b. Participating in or cooperating in good faith with a local, federal or state enforcement agency that is conducting an investigation into alleged unlawful activity. c. Testifying in good faith and with reasonable cause as a party, witness, or accused regarding alleged unlawful activity. d. Associating with another covered individual who is engaged in any of the protected activities enumerated here. e. Making or filing in good faith and with reasonable cause an internal complaint with the City regarding alleged unlawful activity. f. Providing informal notice to the City regarding alleged unlawful activity. g. Calling a governmental agency’s “Whistleblower Hotline” in good faith. h. Filing a written complaint under penalty of perjury that the City has engaged in gross mismanagement, a significant waste of public funds, or a substantial and specific danger to public health or safety. i. Refusing to participate in any activity that the employee reasonably believes would result in a violation of state or federal law, or a violation or noncompliance with a local, state, or federal rule or regulation. 2. “Adverse action” may include, but is not limited to, any of the following: a. Real or implied threats of intimidation to attempt to prevent an individual from reporting alleged wrongdoing or because of actual or potential protected activity. b. Refusing to hire an individual because of actual or potential protected activity. c. Denying promotion to an individual because of actual or potential protected activity. 232 21 d. Taking any form of disciplinary action because of actual or potential protected activity. e. Extending a probationary period because of actual or potential protected activity. f. Altering work schedules or work assignments because of actual or potential protected activity. g. Condoning hostility and criticism of co-workers and third parties because of actual or protected activity. h. Spreading rumors about a person because of that person’s actual or perceived protected activity. i. Shunning or unreasonably avoiding a person because of that person’s actual or perceived protected activity. D. Complaint Procedure An employee who feels they have been retaliated against in violation of this Policy should immediately report the conduct according to the complaint procedure in the City’s Policy Against Discrimination, Harassment or Retaliation so that the complaint can be resolved fairly and quickly. Supervisors and Managers have the same responsibilities as defined in the Policy Against Discrimination, Harassment or Retaliation. RULE X LIMITATIONS ON OUTSIDE EMPLOYMENT A. No Outside Employment Without Prior Approval In accordance with Government Code Section 1126, no employee may engage in any outside employment, enterprise, or activity that is inconsistent, incompatible, in conflict with, or adverse to their employment or ability to perform their duties and responsibilities, including performance of overtime work and emergency duties, or any other aspect of City operations. Employees are required to notify their Department Head in writing of all outside employment in which they are engaged or in which they intend to engage, so that the City may assess whether such outside employment conflicts with the employee’s City employment. B. Attention to Duties During the Workday During the workday, employees are expected to devote their full time to the performance of their assigned duties. Any approved outside work, part-time job, hobbies, or personal business must be performed during off duty hours. Off duty hours include unpaid lunch break periods, but do not include other rest or break periods during which the employee continues to receive pay. 233 22 C. Prohibited Conduct An employee’s outside employment, enterprise, or activity will be prohibited when any of the following are present: 1. It involves the receipt or acceptance by the employee of any money or other consideration from anyone other than the City for the performance of an act which the employee would be required or expected to render in the regular course or hours of their City employment or as part of their duties as a City employee; 2. It involves the use for private gain or advantage of their City time, facilities, equipment, and/or supplies; or the badge, uniform, prestige, or influence of their City employment; 3. It involves the performance of an act, in other than their capacity as a City employee, which may later be subject directly or indirectly to the control, inspection, review, audit, or enforcement of any other officer or employee of the City; or 4. It involves time or scheduling demands that would interfere with the performance of their duties as a City employee.. D. Authorization and Appeal Process 1. Written Request Any employee who wants to undertake a paid outside employment, activity, or enterprise must submit a written request to their department head. The written request must include: the work hours and/or time required; job title or the nature of the activity; the work location; and the supervisor, manager, and name of the employer or activity. 2. Department Head Determination The Department Head will determine if the outside employment, activity, or enterprise is compatible with the employee’s employment at the City. If the Department Head determines such activity is compatible, or would be if any conditions or restrictions applied, they will authorize the activity and specify the conditions/restrictions in writing, give the employee the outside employment authorization, and place a copy of the written authorization in the employee’s personnel file. 3. Appeal of Department Head’s Determination a. An employee may appeal the Department Head’s determination to the Human Resources Department within 14 days from the employee’s receipt of the Department Head’s determination by filing a written appeal with the Human Resources Department. b. The employee must specify the grounds on which they challenge the Department Head’s determination, and must attach all relevant documentary evidence to the appeal. The Human Resources Department must schedule a 234 23 meeting with the employee and the Department Head to discuss the Department Head’s determination. c. The Human Resources Department will issue a written decision to the employee and the Department Head within 14 days from the date of the meeting. d. The decision of the Human Resources Department may be appealed to the City Manager. E. Changes in Outside Employment Status The employee must promptly report in writing to the Department Head any of the following changes that may occur : the employee changes assignment, position or department; the outside employment ends; or the authorized employment changes as to the number of work hours, location, or types of duties. F. Revocation / Suspension of Outside Employment Authorization Any outside employment authorization may be revoked or suspended during the year it is granted under the circumstances listed below. An employee may appeal the revocation or suspension as provided in this Policy. 1. The employee’s work performance declines; or 2. An employee’s conduct or outside employment conflicts with the conditions of the outside work authorization or is incompatible with the employee’s work for the City. G. Use of City Equipment Prohibited Under no circumstances may an employee use any City equipment, vehicles, tools, supplies, machines, or any other item that is City property while an employee is engaged in any outside employment, activity, or enterprise. H. Injured Worker Outside Employment Approval An employee who is off work due to an injury or illness, either work-related or not work-related, must receive written approval from the Human Resources Department to continue to engage in outside employment to ensure that the outside employment does not interfere with the employee’s recovery. RULE XI LIMITATIONS ON POLITICAL ACTIVITY A. No Political Activity on City Property or Work Hours City employees are prohibited from engaging in political activity during working hours or on City property. 235 24 B. No Political Activity in Uniform No City employee shall participate in political activities of any kind while in City uniform or other City-issued clothing. C. No Photographs of City Employees or Equipment No City employees can be included in photographs with candidates for campaign purposes either in uniform, with City equipment, or while engaged in work. RULE XII CLASSIFICATION A. Preparation of Plan 1. The City Manager is responsible for preparing and maintaining a classification plan of all classes and positions within the City, including class specifications or job descriptions for each class, that is consistent with the staffing levels authorized by the City Council. 2. The classification plan will not include persons working as independent contractors, positions that are at-will, or elected/appointed officials. B. Adoption, Amendment, and Revisions to Classification Plan The classification plan will be adopted by resolution of the City Council and may be revised from time to time by resolution of the City Council as changing conditions require. The revisions may consist of the addition, abolishment, consolidation, division, or amendment of existing classes. A new position may not be created and filled until the revision adding the position to the classification plan has been approved by the City Council. C. Allocation of Positions Following the adoption of the classification plan, the City Manager will allocate every position in the Competitive Service to one of the classes established by the plan. D. Class Specifications 1. The classification plan will consist of classifications of employees defined by classification specifications, including title, description of typical duties, and responsibilities of each classification, and a statement of the desirable training, experience, and other qualifications of applicants for positions in each classification. The classification plan will be developed and maintained so that all positions substantially similar with respect to duties, authority, and character of work are included within the same classification. 2. The Civil Service Board will approve the complete classification specification subject to meet and confer as needed; however, immaterial and non-substantive modifications may be warranted and approved administratively by the Human Resources Manager. 236 25 3. Class Specifications are available electronically and are also available upon request to Human Resources. E. Reclassifications 1. When the assigned duties of a position have been materially changed by the City so as to necessitate reclassification, the affected employees(s) will be allocated by the City Manager to a more appropriate class, whether new or already created. Reclassifications may not be used for the purpose of avoiding restrictions concerning demotions and promotions, or to effect a change in salary in the absence of a significant change in assigned duties and responsibilities. 2. If employees believe they are performing work outside the scope of the classification description covering their position, they should report the information, in writing, to their immediate supervisor, who will work with the Department Head and Human Resources Department to further evaluate the position. RULE XIII METHODS OF FILLING VACANCIES A. Requisition 1. Whenever a vacant position is to be filled, the Department Head will complete a “Personnel Requisition Form” or other equivalent form approved by Human Resources and forward it to the Human Resources Department for processing. Once the form has been returned to the requesting department, a recruitment to fill the position will begin as outlined below. 2. In the event there is no eligible list of such vacancy, the Human Resources Manager shall cause to be conducted an examination for applicants to fill said vacancy. 3. The Human Resources Manager shall have prepared and promulgated, prior to the examination, official bulletins announcing such examinations. The Human Resources Manager shall specifically assure that the bulletin is made reasonably accessible to incumbent City employees. In addition to official bulletins, the Human Resources Manager shall use such normal advertising techniques as may be appropriate to the particular examination. B. Appointments 1. The City Manager will make all appointments except for any position that reports to the governing body. The Human Resources Manager has discretion to decide in what manner a vacancy shall be filled. Vacancies may be filled by reinstatement, promotion, transfer, demotion, appointment of temporary employees, or from an appropriate eligibility list, if available, as certified by the Human Resources Manager. The order of preference for the lists shall be layoff, promotional and open competitive. The City Council will appoint the City Manager. 237 26 2. All vacancies will be filled by transfer, demotion, reemployment, reinstatement, or from candidates certified on an appropriate eligibility list, if available. In the absence of persons eligible for appointment in these ways, provisional or acting appointments may be made in accordance with these Rules. No person shall be appointed to any position included in the classification plan unless they possess the minimum qualifications prescribed for that class. 3. Appointments to a vacant position may be made from the top eight (8) candidates on a certified Eligibility List. 4. Appointment to certain positions may be made contingent upon the applicant/employee passing a drug/alcohol test, and/or a job-related medical and/or psychological examination. Such examination shall only be required after a conditional offer of employment has been made. 5. The person accepting appointment shall report to the Human Resources Manager or designee on the date designated by the Human Resources Manager. Otherwise, the applicant shall be deemed to have declined the appointment. C. Seniority 1. Seniority or benefit date begins on the date of employment, and accumulates continuously, less unprotected, unpaid leaves of absence, layoff, suspensions and other similar adjustments in accordance with these Rules. D. Types of Appointments 1. Initial Appointment Selection of new employees to fill vacancies within the Competitive Service shall be on the basis of competitive examinations as stipulated in these Rules. 2. Promotion a. All non-entry level vacancies in the Competitive Service are filled by promotion when practical and consistent with the interests of the City, as determined at the sole discretion of the City Manager. When a vacancy arises, an exam will be given and a promotional list established. All qualified employees may apply. b. If determined to be in the best interests of the City by the City Manager, non- entry level vacancies may instead be filled by open-competitive exam and certification of an open-competitive employment list by the Human Resources Department in accordance with Rule XV: Examinations. c. In the case of a promotion of any employee in City service to a position with a higher pay range, such employee shall be entitled to receive the rate of compensation in the entrance step of the class to which they have been promoted. In cases where the pay range overlaps, promotion shall be effected 238 27 at the step in the range of the new class which is next higher that the employee’s current salary or in accordance with the applicable MOU. A new anniversary date shall be established for future step increases. 3. Transfer a. City-initiated Transfer. The City Manager has the right to transfer employees as may be required by business conditions or other factors. An employee may be transferred by the City Manager at any time from one position to another position in the same or a comparable class. Comparable class is one with the same minimum qualifications for that position, the same maximum salary involving the performance of similar duties, and requiring basically the same qualifications. The employee's current salary and anniversary date are retained. b. Employee-Initiated Transfer. An employee who has completed their probationary period may request to transfer from one position to another position in the same or a comparable class, so long as that employee meets the minimum qualifications for that position. Employees requesting a transfer must submit a memorandum to the City Manager detailing the request for transfer and reasons for the request. Upon receipt of the transfer request, the City Manager will notify the employee’s Department Head. Job performance and qualifications will be evaluated to ensure the most effective use of the employee’s capabilities in determining the transfer request. The employee shall be placed on the pay rate of the new classification, but in no case shall the employee be paid at a higher level. The anniversary date is retained. 4. Voluntary Demotion An employee may request demotion to a vacant position for which the employee possesses the minimum qualifications. Voluntary demotion requires approval by the City Manager. 5. Reemployment A former employee may be reappointed from a reemployment list in accordance with Rule XXXIII: Separation from City Service and Reemployment. 6. Reinstatement With the approval of the City Manager, a regular employee, or a probationary employee who has completed at least six months of probationary service, and who resigned with a good record may be reinstated within one year of the effective date of resignation, to a vacant position in the same or comparable class. Upon reinstatement, the employee will be subject to the full probationary period prescribed for the class. No credit for former employment will be granted in computing salary, seniority, vacation, personal necessity, sick leave, or other benefits, unless otherwise required by law, or these Rules. 239 28 7. Provisional Appointment a. In the absence of there being at least three names of individuals willing to accept appointment from appropriate employment lists, a provisional appointment to the classification may be made by the City Manager of a person meeting the minimum training and experience qualifications for the position. b. A provisional appointment may also be made by the City Manager during the period of leave of absence or suspension of an employee or pending final action on proceedings to review suspension, demotion, or discharge of an employee. c. A provisional employee may be removed at any time without right of appeal or hearing. d. In accordance with Government Code Section 20480, a provisional appointment that is vacant and for which the City is conducting an active recruitment may not exceed 960 hours in a fiscal year (July 1st – June 30th). Absent these two conditions, all other provisional appointments may not exceed nine (9) months. e. No special credit will be allowed in meeting any qualifications or in the giving of any test or the establishment of any open-competitive promotional lists, for service rendered under a provisional appointment. 8. Acting Appointment a. Acting appointments may be used during the period of leave of absence or suspension of an employee or pending final action on proceedings to review suspension, demotion, or discharge of an employee. b. An employee who is assigned in writing by the City Manager to serve an acting appointment in a higher level vacant regular or limited-term position will be appointed on a temporary basis to that class. An acting appointment cannot exceed 960 hours in a fiscal year (July 1st – June 30th). i. At any time the employee may request to be reassigned to their former class. In such a case, the employee will be reassigned within seven days. ii. At any time the employee may be removed and reassigned to their former class without right of appeal or hearing. c. An employee who is serving an acting appointment under the terms in this Rule will receive a salary increase as outlined in their MOU for the duration of the acting appointment. d. Upon return from an acting appointment, an employee will have the right to return to their former class and department and will have the step status and 240 29 merit increase eligibility date they would have achieved if the employee had remained in the lower class throughout the period of their acting appointment. e. No special credit will be allowed in meeting any qualifications or in the giving of any test or the establishment of any open-competitive promotional lists, for service rendered under an acting appointment. 9. Additional Duties a. The City Manager may assign an employee to perform duties as part of their regular schedule that differ from the duties typically required of their position, but do not require the employee to assume the full duties of another position. Any such assignments must be made by the City Manager in writing before the additional duties are performed. i. At any time the employee may request to cease performing the additional duties. In such a case, the employee’s duties will be reassigned within seven days, if practicable. ii. At any time the additional duties may be removed from an employee and discontinued or reassigned without right of appeal or hearing. b. An employee who performs additional duties under the terms of this Rule will receive a salary increase as outlined in their MOU for the duration of the assignment. RULE XIV APPLICATIONS AND APPLICANTS A. Qualification of Applicants Applications for examination shall be reviewed by the Human Resources Department for adequacy of qualifications for the position involved. Applicants who appear to meet the necessary minimum qualifications shall be permitted to take the examination. In instances where an impractical large number of candidates appear to meet the minimum qualifications, the Human Resources Manager shall use their judgement to reduce the number by applying a higher standard of qualification requirement. B. Employment Application Forms Applications must be made as prescribed on the examination announcement. Application forms will require inclusion of all applicable training, experience, and other pertinent information and may request any other certificates or qualifying materials. Applicants may be required to provide supplementary information, including, but not limited to: answers to job-related questions; resume; licenses; certifications; diplomas; letters of recommendation; and references. All applications must be completed in full, dated, and signed electronically by the person applying. 241 30 C. Criminal Conviction History 1. The City will not ask any applicant for employment to disclose, through any written form or verbally, information concerning an arrest or detention that did not result in conviction, or information concerning a referral to, and participation in, any pretrial or post-trial diversion program, or concerning a conviction that has been judicially dismissed or ordered sealed pursuant to law, including, but not limited to, Penal Code Sections 1203.4, 1203.4a, 1203.45, and 1210.1. 2. Unless otherwise required by law, the City will not ask an applicant for employment to disclose, orally or in writing, information concerning the conviction history of the applicant, until the City has determined that the applicant meets the minimum employment qualifications, as stated in any notice issued for the position. This provision does not apply to those positions for which the City is required by law to conduct a criminal history background check (e.g., peace officers) or to positions within a criminal justice agency. D. Background Screening After the City makes a conditional offer of employment, the Human Resources Department may then request information about criminal convictions, except for misdemeanor marijuana-related convictions that are over two years old, or convictions that have been judicially sealed, eradicated, or expunged. Unless required by law, the City will not deny employment to any applicant solely because they have been convicted of a crime. The City may, however, consider the nature, date and circumstances of the offense, evidence of rehabilitation, as well as whether the offense is relevant to the duties of the position. This provision does not apply to applicants for public safety jobs. The City may require an applicant for employment to be fingerprinted and/or to undergo a background check prior to beginning employment. Refusal of an applicant or employee to be fingerprinted, failure to report for fingerprinting, or failure to provide such information as is necessary to conduct a background check will be sufficient cause for disqualification for employment or termination from employment. Fingerprints will be submitted using the “LiveScan” process and in accordance with applicable state, federal, and local laws regarding the LiveScan process. A background investigation may include, but is not limited to, reference checks, employment history, criminal history, and public records. When the City conducts such an investigation, it will comply with all applicable requirements of the federal Fair Credit and Reporting Act and the California Investigative Consumer Reporting Agencies Act, as well as all other applicable state and federal laws. In addition to a criminal conviction check, applicants may also be subject to a reference check. 242 31 E. Disqualification 1. Rejection The Human Resources Manager may reject any applicant, at any point in the recruitment or hiring process, under any of the following circumstances: a. The application is not properly completed or is incomplete. b. The application is received after the application deadline. c. The application shows on its face that the applicant does not possess the minimum qualifications required for the position. d. The application shows on its face that the applicant is physically or psychologically restricted from performing the essential functions of the position applied for, and the City determines that no reasonable accommodation can be made for such medical restrictions in the position applied for. e. The application shows on its face that the applicant is currently addicted to the habitual excessive use of drugs or alcohol. f. The applicant has made a false statement of material fact or practiced any deception or fraud in the application process. g. The applicant is not legally permitted to work in the United States. 2. Disqualification Based on Criminal History If the supplemental application or a subsequent background screening discloses a previous criminal conviction, the Human Resources Manager will take into account the factors as noted in Rule XIV.D in determining whether to disqualify the applicant or rescind a conditional offer, if any. 3. Notice of Disqualification If the Human Resources Manager preliminarily disqualifies an applicant based on criminal history, the City will provide written notification to the applicant, along with a copy of the criminal history report, if any. The applicant shall have five business days to submit a response to the City. The City shall consider the timely response of the applicant, and notify the applicant in writing of its final decision. RULE XV EXAMINATIONS A. Job Announcement The Human Resources Manager will prepare a job announcement to announce a proposed 243 32 recruitment. The announcement may be posted on the City’s website and other locations the Human Resources Manager deems appropriate, depending upon whether the recruitment is open to the public or current employees only. The announcement will include: 1. The title and pay for the position; 2. The nature of the work to be performed and essential job duties of the position; 3. The minimum qualifications, including whether the job is a promotional position; 4. Type and subjects of examination, plus a statement of the relative weight of each type of examination expressed in percentage based upon a total score of one hundred per cent. 5. The last date that the City will accept applications, if any; 6. Any special physical, medical, training, or experience requirements. The time, place, and type of the examination, if known, and if a medical examination, and/or a drug screen will be required following a conditional offer of employment; and 7. Such other information as determined in the discretion of the Human Resources Manager. B. Examination Process 1. The Human Resources Manager will determine the manner and methods and by whom examinations will be prepared and administered. 2. The selection techniques used in the examination process will be impartial and relate to those subjects, which, in the opinion of the Human Resources Manager, fairly measure the relative capacities of the persons examined to execute the duties and responsibilities of the class to which they seek to be appointed. 3. Examinations will consist of selection techniques that will test fairly the qualifications of candidates such as, but not necessarily limited to, achievement and aptitude tests, other written tests, personal interview, performance tests, physical agility tests, evaluation of work performance, qualifying review, work samples, medical tests, psychological tests, successful completion of prescribed training, professional certifications, or any combination of these or other tests. The probationary period is considered as a portion of the examination process. Examinations will be designed to provide equal opportunity to all candidates by being based on an analysis of the essential requirements of the class, covering only factors related to such requirements. 4. The content of all examinations will be kept confidential prior to the administration of the examination. All applicants who are invited to the examination will be notified of the nature of the examination. 244 33 C. Scoring Examinations and Qualifying Scores A candidate’s score in a given examination shall be the average of their scores on each competitive part of the examination, weighted as shown in the examination announcement. Failure in one part of the examination may be grounds for declaring the candidate failing in the entire examination or disqualified for subsequent parts of the examination. Unless otherwise determined by the City Manager, the percentage of proficiency required for passing shall be seventy (70%) percent. D. Notification of Examination Results and Appeals Each competing candidate shall be given written notice of having either passed or failed the examination, and if passed, their final earned score. A candidate may file a written protest of their score with the Human Resources Department within five business days of the date of the notification. The protest must include the facts to support the appeal. The decision by the Human Resources Manager of the appeal shall be final and there shall be no subsequent appeal. The candidate will be notified in writing the outcome of the appeal. E. Promotional Examinations Promotional examinations may be conducted whenever, in the opinion of the City Manager, the needs of the service require. Promotional examinations may include any of the selection techniques mentioned in Section B of this Rule, or any combination of them. Only regular fulltime employees who have passed probation and who meet the requirements set forth in the promotional examination announcements may compete in promotional examinations. F. Continuous Examinations Open-competitive examinations may be administered periodically for a single class as the needs of the service require. Names will be placed on employment lists, and will remain on such lists, as prescribed in Rule XV: Examinations. The Human Resources Manager will merge lists from continuous exams, while the lists maintain their original expiration date. G. Disability Accommodation An applicant with a disability may request accommodation in an examination process. Following receipt of a request for accommodation, the Human Resources Manager may require additional information, such as reasonable documentation of the existence of a disability. RULE XVI ELIGIBILITY LISTS A. Establishment and Certification of Eligibility Lists Upon receipt of the final results of any examination, the Human Resources Department shall record the names of all candidates who have successfully passed the examination, listed in order from the highest to the lowest score, and then promulgate such list. It is then valid for one year. When the list expires, a new list may be created by the standard process if a vacancy exists. Upon 245 34 finding that a list is needed, the names on the list are current, and conduct of a new examination is unnecessary, the Human Resources Manager may extend the life of the list for a stated period, not to exceed an additional year. During the life of the Eligibility List the Human Resources Department shall retain access to the applications and eligibility data. B. Abolishment of Eligibility List The Human Resources Manager may abolish an Eligibility List when four (4) or less qualified names are available for consideration for a vacant position. C. Removal of Names from Eligibility List The names of any person appearing on an el igibility list will be removed by the Human Resources Department upon disqualification under Section E of Rule XIV: Applications and Applicants, upon receipt of the written request by that person to be removed from the list or if the applicant fails to respond to an offer issued pursuant to these Rule within five days after notification. It is the applicant’s responsibility to keep the City informed of their current contact information. The names of persons on promotional eligibility lists who separate from service pursuant to Rule XXXIII: Separation from City Service and Reemployment will automatically be removed from such lists. RULE XVII OFFERS OF EMPLOYMENT AND HIRING PROCEDURES A. Conditional Offer of Employment After completion of the required selection process and background investigation, the Department Director may make a conditional offer of employment from the certified eligible candidates, contingent upon the results of a pre-employment medical examination and fingerprinting. 1. Medical Examination of Applicants a. Following a conditional offer of employment, prospective employees may be required to complete a job-related pre-employment psychological or medical examination to determine whether prospective employees are mentally and physically capable of performing the essential functions of the position applied for. b. In addition, depending on the classification, a prospective employee to whom a conditional offer of employment is made may be required to pass a test for controlled substances in conjunction with the medical exam, under procedures described in the City’s Drug Free Workplace Policy. The offer of employment is conditioned on a negative test result. Applicants will be informed of the City’s drug testing policy in the job announcement. Employees who occupy safety- sensitive positions may be subject to further drug testing as set forth in any 246 35 applicable City policies, or applicable federal, state, or local laws. If a prospective employee fails a pre-employment drug test, they may not apply for any City position for twelve months. c. A licensed health care provider chosen by the City will perform any required pre- employment medical examinations with no cost to the prospective employee. d. Prospective employees will be required to complete a medical questionnaire and a medical records release as necessary to facilitate the examination process. e. Following the examination process, the health care provider will notify the City whether the applicant is fit for duty, fit for duty but subject to particular restrictions, or not fit for duty. i. The City will evaluate the availability of reasonable accommodation(s) for prospective employees whose fitness for duty is subject to restrictions, as required by law. ii. An applicant will be considered to have “passed” a medical examination if their medical examination results in a report that the applicant is fit, or is fit subject to medical restrictions for which the City is able to identify and implement an effective, reasonable accommodation. B. Final Offer of Appointment An applicant who has “passed” the medical examination will be provided with a final offer of appointment by the Department Director, provided that the City has not identified any grounds for disqualification under Section E of Rule XIV: Applications and Applicants. If the applicant accepts this final offer, they will report to the Human Resources Department for processing on or before the date of appointment. C. Right to Work in the United States The City is committed to full compliance with federal immigration laws. These laws require that all individuals pass an employment verification procedure and that every individual provide satisfactory evidence of their identity and legal authority to work in the United States no later than three business days after they begin work. All new hires must go through this procedure. The City will comply with applicable requirements under state and federal law to notify an employee if the City receives a tentative non-confirmation notification or any other information specific to the employee from the Social Security Administration or the United States Department of Homeland Security. D. Driver License and Driving Record Employees who are required to drive as part of their job duties are required to possess a valid California driver license and maintain a satisfactory driving record acceptable to the City as a condition of employment. The City will, from time to time, obtain a copy of employee driving 247 36 records from the DMV where required or permitted by law. Employees must immediately report to their immediate supervisor and the Human Resources Department any changes in driving privileges. Employees who are required to drive as part of their job duties must provide proof of insurance and comply with additional requirements set forth in the Vehicle Usage Policy. E. Employment Oath Pursuant to Government Code Sections 3100 and 3102, all public employees and all disaster service volunteers must sign an oath of allegiance before entering into the duties of their employment or volunteer service. The signed oath will be retained in the personnel file. The oath will be administered by the City Clerk, Deputy City Clerk, or a duly authorized designee. F. Anniversary Date The anniversary date in classification shall be based on the actual date of employment to the classification. Anniversary dates shall be adjusted for unprotected, unpaid leaves of absence. RULE XVIII PROBATIONARY PERIOD A. Objective The probationary period is a test period, which is part of the selection process and will be used for close observation of the employee’s work to determine whether the employee can successfully perform the assigned duties of their position, adhere to the City policies and Rules, and adjust effectively to the position. B. Duration and Applicability 1. Unless otherwise specified by MOU , the probationary period for all full-time appointments is twelve (12) months of actual and continuous service. 2. This probationary period may be extended by an additional period of up to six months by recommendation of the Department Head and approval of the City Manager. Such extension may only become effective upon written notice of extension provided to the probationer prior to expiration of the initial probationary period. Periods of time off work during unpaid absences will automatically extend the probationary period by the number of days of the unpaid absence. Further, periods of time on paid leave exceeding 20 consecutive working days will extend the probationary period by a corresponding number of days. C. Evaluations for Probationary Employees During the probationary period, a probationary employee (including employees serving a probationary period due to promotion, transfer, demotion, reemployment, or reinstatement) must be evaluated quarterly. 248 37 D. Release from Probation 1. A probationary employee may be released at any time during the probationary period with or without cause or reason, without notice or appeal or grievance, and without any rights set forth under Rule XXX: Discipline and Rule XXXI: Grievances. The probationary employee will be notified that they have been released from probation. E. Promotional Probationary Period 1. When a regular employee is promoted, they serve a new probationary period of twelve (12) months of actual and continuous service. 2. During the probationary period of a promoted employee, the Department Head may recommend that the employee be rejected if the employee’s performance or conduct does not meet the standards set for the position to which the employee was promoted. 3. An employee who fails to satisfactorily complete the probationary period in the promotional position will have no rights to continued employment in the promotional position and will be returned to their former position without cause, without notice, and without right of appeal or hearing as set forth under Rule XXX: Discipline and Rule XXXI: Grievances. An employee returned under these circumstances would bump another employee with less seniority in the classification. 4. If the former position is not available, the employee on promotional probation will be separated from employment without the right of appeal, and the employee may request to be placed on the reemployment list for the former position for a 12-month period. Placement on a reemployment list does not guarantee that the employee will be re-hired to the former position once that position becomes available. Employees terminated for cause are not eligible for return to their former position or placement on the reemployment list. RULE XIX DRUG AND ALCOHOL-FREE WORKPLACE A. Purpose The purpose of this Rule is to promote a drug and alcohol-free workplace and to eliminate drug and alcohol-related inefficiencies and risks. This Rule applies to all City employees, whether they are on City property, or they are performing City-related business elsewhere, except as this Rule is superseded by a MOU, state, or federally mandated drug and alcohol policies. Compliance with this Rule is a condition of employment. Disciplinary action will be taken against those who violate this Rule. B. Covered Individuals and Scope of Policy The City maintains a separate Drug and Alcohol Policy. The individuals covered by this Policy are all employees, regardless of rank or title. 249 38 RULE XXI WORKPLACE SAFETY A. Commitment to Workplace Safety The City is committed to providing a safe workplace for all employees. Every employee should understand the importance of safety in the workplace. By remaining safety conscious, employees can protect their own interests as well as those of their co-workers. The City expects all employees to take steps to promote workplace safety. Employees must maintain their work areas in a clean, healthy, and orderly condition to prevent unsafe conditions and potential accidents. Equipment must be properly stored when not in use, and all floor areas must be kept clean and free of fluids and other substances to prevent falls. It is each employee's responsibility to make sure the work area is clean and orderly at the completion of their scheduled work shift. B. Injury and Illness Prevention Program In keeping with its commitment to workplace safety, the City has adopted an Injury and Illness Prevention Program as part of its safety program. Compliance with this Program is a condition of employment, and all employees will be evaluated on their compliance with the Program. Each employee will be given a copy of the Injury and Illness Prevention Program, and a copy is maintained in City Hall. C. Unsafe Conditions If an employee identifies a potentially unsafe condition or risk, the employee should immediately report the matter to their supervisor. D. Industrial Injury and Illness If an employee is injured or becomes ill on the job as a result of performing job-related duties, the following steps will be taken. 1. Employee Responsibilities a. Notify a supervisor or Human Resources immediately after an injury or symptoms of illness occur. b. Follow the City’s procedure within 24 hours after an industrial injury or illness, even if the injury or illness is considered minor. Delay or refusal to seek medical treatment can result in physical as well as compensatory complications. Whenever possible, treatment should be received from a City-authorized treatment facility, unless an employee has pre-designated a physician. c. If the injury requires minor first aid care, there is a first aid kit located in the lunchroom and in the maintenance building. All rules of reporting apply, even though injury is minor and requires only first aid treatment. 250 39 d. The City has an authorized immediate and emergency care center that the employee should be examined at with the appropriate City personnel authorization. e. In the event of a life-threatening injury, employees will be taken to the nearest hospital, as appropriate. The employee or referring agent of the City must inform the hospital staff that they are seeking treatment for an industrial injury. f. Inform the Department Head or supervisor of any noted unsafe working conditions or faulty equipment/machinery in the work environment as set forth in Section C of this Rule. g. In the event of a temporary or permanent industrial disability, the employee is entitled to Workers' Compensation Insurance coverage and/or personal short- term and/or long-term disability benefits in accordance with these Rules and state and federal laws. 2. Employer Responsibilities a. Department Heads or immediate supervisors should be aware of any injury/illness that occurs while an employee is performing their job duties. b. In conjunction with the employee, the Department Heads or supervisors will make a determination about whether the injured/ill employee needs minor first aid or medical treatment. No matter how minor the injury/illness, the supervisor is responsible for completing the “Supervisor’s Report" as soon as possible and submitting it to the Human Resources Department. This form can be obtained from Human Resources. c. The City must give to the injured/ill employee the "Workers’ Compensation Claim Form" (DWC 1) within 24 hours of the injury. It is up to the employee to return the completed form to Human Resources, if necessary. 3. Off-Duty Social and Recreational Activities The City may sponsor social or recreational activities for its employees, both on City property and off-site locations. Employee attendance at such social activities, however, is completely voluntary and is not work-related. Neither the City nor its insurer will be liable for the payment of workers' compensation benefits for any injury that arises out of an employee's voluntary participation in any off-duty recreational, social, or athletic activity that is not part of the employee's work-related duties. E. Workplace Violence Prevention The City is strongly committed to ensuring the safety of all City employees in the workplace. The workplace includes any location where City business is conducted, including City vehicles and parking lots. Consistent with this policy, acts or threats of violence, including intimidation, harassment, and/or coercion which involve or affect City employees will not be tolerated and will 251 40 be subject to appropriate disciplinary action up to and including termination and criminal prosecution. The City has zero tolerance for any conduct that references workplace violence, even if it was intended to be harmless, humorous, a prank, blowing off steam, or venting. The City maintains a separate Workplace Violence Prevention Policy and employees, regardless of rank or title, are subject to its provisions. RULE XXII WORKPLACE RULES A. Personal Appearance The City is a professional organization, and customers, suppliers, and the general public (collectively “community members”) frequently form their initial impressions of professional credibility based solely on employee appearance. Therefore, all employees must present a professional appearance by wearing attire appropriate to their job classifications and must promote a positive image to customers. This Section is intended to provide standards on dress and appearance and is not meant to address all situations. There may be differences in some Departments’ standards depending on the nature of the work environment, nature of work performed, involvement with the public, required uniforms, or other circumstances identified by the Department Head. The standards in this Rule apply when the employee has officially reported to work. Department Heads are responsible for enforcement of this Rule and related Department Policies among their employees. 1. Guidelines for Attire and Footwear a. In General. Employees are required to dress appropriately for the jobs they are performing. The following dress code regulations shall apply to all City employees. If an employee has questions about how these standards apply to them, the matter should be immediately raised with their supervisor for consideration and determination. i. All clothing and footwear must be neat, clean, in good repair, and appropriate for the work environment and functions performed. ii. Prescribed uniforms and safety equipment must be worn and in good condition. iii. Good personal hygiene is required. When used, perfumes, colognes, after shaves, and scented lotions may be applied if done so in moderation and may be prohibited at the discretion of the Human Resources Manager. iv. Dress must be professionally appropriate to the work setting, particularly if the employee has contact with the public at work. b. Business Casual. Except as noted below, employees should dress each day in 252 41 business casual dress. Business casual wear is a style of dress which projects a professional, business-like image while still permitting employees to wear more casual and relaxed clothing. Business casual does not include athletic wear, leisure wear, or beach wear. c. Professional Business Attire. If an employee is representing the City at a meeting (such as City Council and Planning Commission meetings), professional business attire should be worn. 2. Limited Exceptions a. Department Heads may exercise their discretion regarding appropriate attire in light of weather conditions or requirements of special projects or assignments. b. The City may designate special casual days during which the dress code may be relaxed. Criteria for such casual days will be announced in advance. 3. Tattoos and Jewelry a. All jewelry and visible tattoos must be appropriate for the workplace, must not constitute a potential safety hazard for the employee or others due to its characteristics or the manner in which it is worn, or otherwise violate City policies or these Rules, including, but not limited to, policies prohibiting harassment and discrimination in the workplace. Such a determination will rest in the discretion of the Human Resources Manager. Any non-conforming tattoos must be covered with clothing, bandage, or makeup while at work. b. Facial piercing jewelry including, but not limited to, that displayed via nose piercing, tongue piercing, eyebrow piercing, lip piercing, or any other facial piercing, must not constitute a potential safety hazard for the employee or others due to its characteristics or the manner in which it is worn, or otherwise violate City policies or these Rules, including, but not limited to, policies prohibiting harassment and discrimination in the workplace. Such a determination will rest in the discretion of the Human Resources Manager. Any non-conforming piercing shall be removed, covered with a bandage, or replaced with a clear, plastic spacer while at work. 4. Violations a. Should an employee wear inappropriate attire or footwear to work the employee will be asked to leave the workplace and promptly return after changing into appropriate attire and footwear. Non-exempt employees may deduct the missed time from their available paid leave, or in the absence of paid leave, will be required to take the missing time as leave without pay. Failure by any employee to return to work promptly may be grounds for discipline. b. Repeated violations of this Rule may be grounds for discipline. 253 42 5. Reasonable Accommodation The Human Resources Department may grant exceptions to this Section as required by law to provide a reasonable accommodation to an employee. B. Use of City Property and Equipment 1. The City will provide all necessary equipment and supplies to allow employees to perform their duties. Employees may not use their own equipment for work. The City's insurance does not cover the loss of or damage to employees’ personal equipment. 2. Each City employee to whom a key, identification card, or other City-issued property is given is responsible for proper use of that City-issued property and is responsible for any loss or damage. Equipment belonging to the City similarly must be secured properly when not in use. City equipment is not to be removed from City property without proper authorization from a supervisor. 3. An employee who loses or misplaces their City-issued property must notify their supervisor immediately, and when appropriate, file a police report. Employees are prohibited from duplicating or loaning City keys or other City-issued property to anyone for any reason. All City-issued property must be returned to the supervisor prior to separation from employment. 4. City Vehicles Use of City vehicles is governed by the City’s Vehicle Usage Policy. C. Electronic Communication Systems 1. The City maintains an electronic mail system, a computer system (including Internet systems), and a voice mail system (collectively, “Communication Systems.”) These Information Systems are provided as technological tools for employees’ use in conducting City business. Employees’ personal use of these Information Systems must in no way distract from that business and must necessarily be limited and be subject to the approval of a supervisor. 2. Terms and conditions for use of the City’s Electronic Communication Systems are set forth in the City’s Internet and Email policy. Employees are required to read and comply with the City’s policy. D. Workspace Employees are responsible for maintaining their own work areas in a presentable, professional, neat, and organized manner. At the close of each business day, employees must ensure that all equipment is put away. All supplies should be removed from tables, benches , and furniture tops. Paperwork should not be left out overnight. Employees must not litter or discard items on the premises. 254 43 E. No Smoking In accordance with Section 8.40 of the Hermosa Beach Municipal Code, smoking is prohibited in all public places. All employees are prohibited from smoking inside any City facilities, vehicles, including private vehicles on City property and any public space, including sidewalks, streets, parks, and beaches. Employees are permitted to smoke in their personal vehicle parked on City owned or leased property. RULE XXIII DISASTER AND EMERGENCY SERVICES WORKERS A. All Employees Designated as Disaster Workers The protection of the health and safety, and the preservation of lives and property from the effects of natural, man-made, or war-caused emergencies which result in conditions of disaster or extreme peril to life, property, and resources, is paramount to the City. When a disaster strikes, the community looks to City employees for leadership and assistance in mitigating its effects. The assistance of City employees is vital to ensuring that this community recovers from a disaster as quickly as possible. It is important that all City employees be available to assist in responding to disasters, regardless of the position they hold. As such, in accordance with the provisions of Government Code Sections 3100 and following, all City employees are declared to be Disaster Service Workers. B. Declaration of Disaster or Emergency Upon the declaration of a disaster or an emergency, employees are required to follow direction given in accordance with the City’s Emergency Management Plan. C. Employee Responsibilities 1. Off-Duty Procedures a. Employees with Pre-designated Roles. After ensuring that their families are safe and any short-term arrangements have been made for their families' security, employees who have pre-designated emergency or disaster roles must respond according to those established procedures. b. Employees without Pre-designated Roles i. Communication Systems Not Functioning. When the telephones or other communication devices are not functioning, employees who do not have pre-designated emergency or disaster roles should gather information from radio and television broadcasts, and comply with any instructions given for City employees. Unless an employee cannot physically report to work, all City employees are expected to report to 255 44 work at their normally scheduled time after ensuring the safety and security of their own families. ii. Communication Systems Are Functioning. If the telephones or other communication devices are working, employees must make every effort to contact their immediate supervisor for instructions as soon as possible. Unless otherwise instructed or if it is physically impossible for the employee to report to work, all City employees are expected to report to work at their normally scheduled time after ensuring the safety and security of their own families. 2. On-Duty Procedures If the disaster occurs during normal working hours, employees should immediately follow the policy and procedures established by the City’s Emergency Management Plan, and any additional orders given for performing disaster work by the employee’s supervisor. a. Remain On Duty. All employees are expected to remain on duty at their normal work location or at a disaster location, unless dismissed by the proper authority designated in the City’s Emergency Management Plan. Every attempt possible will be made by the City to assist each employee in communicating with their family. b. Ongoing Disasters. For disasters extending beyond the normal work day, employees are required to follow the direction and order of the authority as designated in the City’s Emergency Management Plan. D. Disaster Duties Employees must perform those duties designated in the City’s Emergency Management Plan, and any additional duties assigned by the proper authority as stated in the City’s Emergency Management Plan. Employees may be required to perform duties outside their normal job description during a disaster. E. Employees Physically Unable to Report to Work In the event that an employee is unable to return to work because road and transit conditions prevent travel by automobile, public transit, or other conveyance, they have the option to become a disaster service worker in the city where they reside. Any employee who cannot return to the City and serves as a disaster worker for another municipality is required to contact the Human Resources department of that municipality for further instructions and to obtain written documentation of their assignment. The employee is required to notify their immediate supervisor of their working in the other municipality. 1. Compensation for Work Performed at Another Municipality Employees who are unable to report to work during a disaster will be entitled to receive 256 45 compensation from the City for the service performed at another municipality, provided that the employee provides written proof from the other municipality of the amount of time the employee worked there. That information should be logged on the employee’s timesheet and submitted through the normal payroll process. Alternatively, the employee may present written proof from the other municipality that the employee offered their services, but that the other municipality rejected their assistance. 2. Returning to the City Employees are required to communicate with their supervisor as soon as possible, and are required to return to their normal or disaster duties at the City as soon as travel, by any reasonable means, to the City is possible. F. Timekeeping Requirements All employees are required to complete special timekeeping forms daily, which will keep a record of the following information: 1. The kind of disaster work performed; 2. The number of hours worked; and 3. The location where work was performed. G. Failure to Report to Work During a Disaster An employee who fails to report to work as a disaster worker at the City or at another municipality will be considered on unpaid leave during the duration of the emergency, unless the employee submits documentation that supports justification to receive paid leave. RULE XXIV COMPENSATION AND PAYROLL PRACTICES A. Work Schedules and Work Week Work schedules are determined at the discretion of the department head and are subject to change with or without notice, according to the needs of the department or City. A non-exempt employee shall be in attendance and at work during the hours specified by the supervisor. 1. Work Schedule a. All full-time employees are assigned to a 4/10 work schedule in which employees work Monday through Thursday, 7:00 a.m. to 6:00 p.m., unless designated otherwise. City Hall is closed every Friday. This schedule may be changed by the City Manager, subject to notice to the affected employees and the city’s meet and confer obligations. b. Employees may request, or may be required, to work a different schedule in 257 46 keeping with their job classifications or department responsibilities. Any such variation to the standard 4/10 schedule must be approved by the City Manager and memorialized in writing. 2. Timecards a. Time records represent legal documents that are used to accurately record working time to compensate employees properly. As such, employees must accurately record all exact working time on the day it occurs and designate hours toward any leaves taken on their timecard, or other form prescribed by the City. b. Unless notified of adoption of another timekeeping method by the City, employees are required to record hours worked through the use of a City-issued timecard or an electronic equivalent. Employees must sign each timecard as a statement attesting that the time and hours recorded accurately and fully reflect all the time worked within the pay period. c. Employees must record any use of paid leaves in the following increments: i. Vacation leave hours must be taken and reported in 15-minute increments. ii. Compensatory Time Off (“Comp Time”), Holiday Compensatory Time Off (“Holiday Comp”), and Administrative Leave (“Admin”) must be taken and reported in 15-minute increments. iii. Sick (“Sick”) time must be taken and reported in 15-minute increments. 3. Supervisors’ Duty to Monitor Supervisors are responsible for monitoring employee time including the following: a. Start time for each work day; b. Start time for each meal period; c. End time for each meal period; d. End time for each workday; e. Whether a meal period is taken (if no meal period is taken it must be recognized); f. All actual time taken as paid leave; and g. Any additional time during which work is performed, including work performed outside the regular shift. 258 47 4. Submission of Timecards for Supervisor’s Review Employees responsible for completing timecards must ensure that the timecards are submitted to their supervisors on the day designated by the City. Supervisors will review and address potential issues in timecards as established in these Rules. Supervisors must sign each timecard, attesting to the completion of such review and that the time recorded reflects all work performed by the employee of which the supervisor was reasonably aware. 5. Changes or Corrections to Timecards Any changes or corrections to an employee’s timecard or time record must be initialed by the employee and the employee’s supervisor. Under no circumstances may any employee or supervisor record time on another employee's timecard. B. Hours Worked and Overtime 1. In General a. Non-exempt employees will be compensated for travel time beyond the regular home-to-work site distance, attendance at training or meetings, and other similar time where required under applicable state and federal wage and hour laws. b. Time worked for which employees receive additional compensation, based on a minimum guaranteed number of hours, as set forth in an applicable MOU, such as call-out pay for hourly employees, will constitute hours worked to the extent that it represents time actually worked and does not otherwise constitute overtime as defined in this Section. 2. No Volunteering of Work Time All time spent for the benefit of the City must be reported as hours worked on time records so that the employee is paid for all work. Non-exempt employees may not "volunteer" work time to perform duties that are the same or similar as their stated or regular job duties. Employees have no authorization to work without compensation. No supervisor has authority to request non-exempt employees to volunteer work time. 3. Meal Periods a. Non-exempt employees are entitled to unpaid meal periods during which they will be entirely relieved of responsibilities and restrictions. Such time will not constitute hours worked. b. Non-exempt employees are entitled to unpaid meal periods, as follows: i. City Hall employees are entitled to a one-hour unpaid meal period each workday. 259 48 ii. Maintenance employees are entitled to a 30-minute unpaid meal period each workday. c. Supervisors will schedule meal periods to ensure appropriate coverage, subject to the above constraints. d. All employees are expected to take reasonable measures wherever feasible to avoid the need for work to be performed during meal periods. Employees shall not perform any work during meal periods unless authorized in advance by a supervisor, in writing; and such time shall be reflected as time worked by the employee. Non-exempt employees who work during their meal periods will be paid for time worked. Working through meal periods without advance approval is grounds for employee discipline, up to and including termination. 4. Rest Periods a. A 15-minute compensated rest period will be provided to all non-exempt employees for each four-hour period of service during each workday. Such time constitutes hours worked. Rest periods may not be combined to shorten the workday, to extend the meal period, or taken at the beginning or end of the employee’s work day. b. Supervisors will schedule rest periods to ensure appropriate coverage. 5. Lactation Break Time A non-exempt employee who wishes to express breast milk for her infant child during her scheduled work hours will receive additional unpaid time beyond the 15-minute compensated rest period. Those desiring to take a lactation break must notify a supervisor prior to taking such a break. The requested break time should, if possible, be taken concurrently with other scheduled break periods. Breaks may be reasonably delayed if they would seriously disrupt operations. The City reserves the right to deny an employee’s request for a lactation break if the additional break time will seriously disrupt City operations. Once a lactation break has been approved, the break should not be interrupted except for emergency or exigent circumstances. a. Private Location The City will provide employees with the use of a room or other location (other than a bathroom) to express breast milk in private. The City will attempt to find a location in close proximity to the employee’s work area, shielded from view, and free from intrusion. Such space will meet the requirements of the California Labor Code including a surface to place a breast pump and personal items, a place to sit, access to electricity, a sink with running water, and a refrigerator for storing breast milk. Employees occupying such private areas shall either secure the door or otherwise 260 49 make it clear to others through signage that the area is occupied and should not be disturbed. All other employees should avoid interrupting an employee during an authorized break under this section, except to announce an emergency or other urgent circumstance. b. No Discrimination or Retaliation The City prohibits any form of discrimination or retaliation against an employee for exercising or attempting to exercise any rights provided by this policy. Any such conduct or other violations of this policy should be reported to the Human Resources Manager or designee. Employees have the right to file a complaint with the California Labor Commissioner for violation of a lactation accommodation right described in this Rule. 6. Advance Request for Permission to Deviate from Regular Work Hours A non-exempt employee is required to seek advance permission from their supervisor for any foreseeable absence or deviation from regular working, break, and meal times. 7. Notification of Unforeseen Late Arrival or Absence A non-exempt employee who is unexpectedly unable to report for work as scheduled must notify their immediate supervisor no later than the beginning of the employee’s scheduled work time and report the expected time of arrival or absence. If the immediate supervisor is not available, the employee must notify the department head or designee. If no one is available to speak with, the employee may leave a voicemail message, but is responsible to make a reasonable effort to speak with a supervisor or manager. 8. Unauthorized Absence is Prohibited Arriving late to work or leaving early in connection with scheduled work times, breaks, or meal periods is prohibited, absent authorization. A non-exempt employee who fails to timely notify the supervisor of any absences as required by this Rule, or who is not present and ready to work during all scheduled work times will be deemed to have an unauthorized tardy or absence and will not receive compensation for the period of absence. 9. Excessive Tardiness/Absenteeism and Abuse of Leave Excessive unapproved tardiness occurs when a non-exempt employee is late to work or late to return from breaks/meal periods more than three times during any 30-day period. Excessive absenteeism occurs when the number of unapproved absences for reasons that are not permitted by state or federal law exceeds three days in any three-month period. Excessive tardiness or absenteeism may be grounds for discipline, up to and including termination. Abuse of leave is a claim of entitlement to leave when the employee does not meet the requirements for taking the leave, and may be grounds for discipline, up to and including 261 50 termination. Should the City suspect that there is an abuse of sick leave by an employee, the City may require that the employee submit a physician’s certificate to support the absence. 10. Overtime Hours worked by non-exempt employees in excess of 40 hours in their designated work week constitutes overtime. Time taken as paid leave, including, but not limited to, holidays, vacations, sick leave, and other similar periods when no work is performed does not constitute “hours worked” for purposes of overtime calculation. a. No Remote Access for Non-Exempt Employees Unless the Human Resources Manager specifies otherwise in writing, non-exempt employees may not have remote access to City equipment, resources, or email. b. Prior Approval Required for Overtime i. Non-exempt employees are not permitted to work outside of their regularly scheduled shifts except as authorized and/or directed by their supervisor or Department Head, or in the event of an emergency, as determined by the City. ii. Working outside the regularly scheduled shift without advance approval is grounds for employee discipline, up to and including termination. iii. In emergency situations that necessitate working overtime, the employee must notify a supervisor as soon as possible, and in no event later than the end of that day upon which the emergency occurred. If the supervisor denies the request to work overtime, the employee must obey the supervisor’s directive and cease working. Failure to follow these overtime approval procedures may subject the employee to disciplinary action, up to and including termination. iv. This requirement applies to, but is not limited to, the following work by non-exempt employees: • Work performed before the start of the shift; • Work performed during meal periods; • Work performed after the end of the shift; and • Other work performed "off the clock," including work performed at home. 262 51 c. City-Scheduled Overtime The City may periodically require employees to work outside their regularly scheduled shifts in order to meet business needs. Supervisors must adhere to the following guidelines in assigning work outside an employee’s regularly scheduled shift: i. An employee who may be required to perform outside the regularly scheduled shift should receive advance notice of the need for such work as soon as practicable before the work is expected to begin. ii. When practicable, such opportunities will be made available on an equal basis to all full-time employees capable of performing the work. iii. All employees who are scheduled to work outside of their regularly scheduled shift are required to work the assigned hours, unless otherwise excused by their supervisor. 11. Compensation for Overtime Hours Worked a. Although employees are required to record actual time worked, in computing compensation due for overtime hours, the City will round total recorded overtime hours worked up to the nearest 15 minute increment. b. Compensatory Time Off i. Non-exempt employees may choose to be compensated for overtime work through compensatory time earned (CTE) instead of receiving a cash payment. CTE accrues at the rate of one and one-half hours CTE per overtime hour worked within the employee’s designated work week. The decision to receive overtime pay or CTE credit must be made at the end of the work week in which the overtime is worked, at the employee’s option, provided that the employee has not accrued the maximum CTE allowed under this Section and subject to approval by the Department Head or City Manager. ii. CTE accrues up to a maximum of 100 hours for regular and probationary non-exempt employees, and if an employee reaches this maximum limit, they will be paid for all CTE hours over 100 as part of the regular payroll process. iii. The City will grant an employee’s request to use accumulated CTE provided that: 1) the department can accommodate the use of CTE on the day requested without undue disruption to department operations; and 2) the employee makes the request in writing to the supervisor prior to the date requested. If the department cannot accommodate the time off without undue disruption, the City will provide the employee the 263 52 opportunity to cash out the amount of CTE requested at the end of the current pay period. iv. Employees may convert unused CTE to pay as outlined in their MOU. v. City Cash Out: The City will cash out accumulated CTE in accordance with the applicable MOU. vi. Value of CTE Cash Out: During employment, CTE is cashed out at the employee’s current FLSA regular rate of pay (including all FLSA-applicable salary differentials and special pays). An employee separating from City service shall be compensated for all accrued, unused CTE at their current FLSA regular rate of pay, or their average FLSA regular rate for the prior three years, whichever is higher. C. Paychecks 1. Paychecks are distributed on the Fifth (5th) and Twentieth (20th) day of every month. If the paycheck distribution day falls on a Friday or holiday, or if another situation arises that warrants an earlier paycheck release date, paychecks will be distributed on the Thursday prior to the usual date for distribution. 2. The City makes all legally required deductions from employee payroll checks and may make voluntary deductions toward benefit contributions upon the enrollment and approval of the employee. 3. Each employee remains responsible for their own tax planning and for the consequences thereof. The City does not cash employee payroll checks. The City strongly encourages employees to use the available option for “Direct Deposit” of payroll checks. RULE XXV ATTENDANCE AND LEAVES A. Attendance Employees must be in attendance on time at their work station or location in accordance with these Rules or Department policies regarding hours of work, holidays, and leaves. Employees must make every effort to schedule personal appointments outside their working hours. Employee adherence to the Rules governing attendance, procedures governing use of leaves of absence, and tardiness will be reviewed and evaluated during the employee’s annual performance evaluation. B. Scheduling Leaves of Absence All scheduled leave will need to be coordinated on a City-wide basis in order to ensure appropriate staffing and coverage in all departments. Unless otherwise provided in these Rules, all leave must be approved by the supervisor, Department Head, and in some cases, the City 264 53 Manager. C. Vacation 1. Eligibility The City provides vacation benefits to all eligible full-time employees. Eligible employees earn vacation leave while in paid status until they reach the applicable vacation accrual cap. New employees accrue vacation and the accrued time can be used pursuant to the applicable MOU. 2. Accrual a. Newly -appointed employees. Newly appointed employees will have their vacation accrual pro-rated for the first pay period if they are hired in the middle of a pay period. b. Accrual based on years of service. Vacation time is accrued based on length of service as outlined in the appropriate MOU. c. Cap. Employees may accrue or “carry over” earned but unused vacation time up to a maximum number of hours as outlined in their MOU. When an employee reaches the cap, they shall cease earning vacation leave until their leave balance falls below the cap. Vacation leave will not accrue during leaves of absence without pay unless required by law. 3. Cash-out during employment. The City will cash-out unused vacation time as outlined in the appropriate MOU. 4. Procedure to Request Use of Vacation. Vacation leave may not be used until it is earned. Employees requesting vacation must request the time off from their supervisor with a minimum of one week’s advance written notice prior to taking leave, unless waived by the supervisor. The City reserves the right to refuse an employee's request for vacation if scheduling the vacation at the time requested will have an adverse effect on the operation of the City’s business. Use of vacation time in emergency situations is subject to approval by the City Manager. 5. Payment upon Separation. Employees who separate from City service will be paid for the full balance of their accrued but unused vacation pay at their rate of pay at the time of separation. Newly appointed probationary employees are not entitled to have their vacation time cashed out upon separation. D. Sick Leave 1. Purposes for Sick Leave Sick leave is paid leave from work that can be used for the following purposes: 265 54 a. Diagnosis, care, or treatment of an existing health condition of, or preventative care for, an employee or any of the following of the employee’s family members: child of any age or dependency status; parent; parent-in-law; spouse; registered domestic partner; grandparent; grandchildren; or sibling; or b. For an employee who is a victim of domestic violence, sexual assault, or stalking to: i) obtain or attempt to obtain a temporary restraining order or other court assistance to help ensure the health safety or welfare of the employee or their child; or ii) obtain medical attention or psychological counseling; services from a shelter; program or crisis center; or participate in safety planning or other actions to increase safety. 2. Definitions a. Employee: For purposes of this Section an “Employee” without further modification includes all full and part-time City employees, regardless of hire date. b. New Hire: For purposes of this Section, a “New Hire” refers to any employee hired to work at the City on or after the Effective Date of these Rules. 3. Terms of Sick Leave a. Accrual & Carryover for Different Categories of Employees i. Full-time employees and part-time employees who are not temporary employees accrue sick leave as outlined in their MOU. Accrued sick leave carries over from year to year. Employees may carryover up to the maximum number of hours of sick leave per year as outlined in their MOU. ii. A part-time employee who works 30 or more days within a year from the commencement of employment with the City accrues one hour of paid sick leave for every 30 hours worked. Accrued and unused sick leave carries over to the following year of employment but a part-time employee stops earning sick leave once they have accrued 48 hours or 6 work days/shifts, whichever is greater. b. Sick Leave Use A full-time employee may use accrued sick leave when it is available in a minimum increment of 15 minutes, subject to the limits and request provisions in these Rules. A part-time or temporary employee may use accrued sick leave, in a minimum increment of 15 minutes, beginning on the 90th day after the first day of employment with the City, subject to the limits and request provisions in these 266 55 Rules. c. Sick Leave Request To request to use sick leave if the need for leave is foreseeable, an employee must give the immediate supervisor reasonable advance written or oral notice. If the need for sick leave is not foreseeable, the employee shall provide written or oral notice of the need for the leave as soon as practicable. If the employee is required to be absent on sick leave for more than one day, the employee must keep the immediate supervisor informed each day as to the date the employee expects to return to work and the purpose of the leave. Failure to request sick leave as required by this Rule without good reason, may result in the employee being treated as absent without leave. 4. Recording Use of Sick Leave If an employee uses sick leave, it must be recorded in 15-minute increments. If the employee exhausts their sick leave, the employee may request to use available vacation or comp time. If the employee exhausts all available paid leaves of absence, the employee may request an unpaid Medical Leave of Absence. 5. Medical Certification The City may require that employees provide a physician's certification to support any absence that involves the illness of the employee or family member if the City suspects that there is an abuse of sick leave by the employee. All employees who use paid leave to address issues related to domestic violence, sexual assault or stalking, and who cannot provide advance notice of their need for leave must provide certification of the need for leave within a reasonable time thereafter. 6. Compensation for Unused Sick Leave for Eligible Employees upon Separation Sick leave may or may not be converted to cash upon termination, resignation, retirement, other separation from employment as outlined in the appropriate MOU. Unused sick leave may be converted to retirement service credits only as may be permitted under applicable retirement system laws and regulations. 7. Reinstatement of Unused Sick Leave Balances An eligible part-time employee who separates from employment with the City and returns to active employment within 12 months of their separation date will have their accrued and unused sick leave balance reinstated, up to a maximum of 48 hours or 6 days, whichever is greater. For purposes of this provision, unused sick leave is leave that was accrued, but never taken by the employee or cashed out, up to 48 hours. An employee who worked at least 90 days in the initial employment with the City may immediately use reinstated sick leave. An employee who had not worked 90 days in the initial employment with the City must work the remaining amount of the 90 day-qualifying 267 56 period to be able to use accrued sick leave. 8. Abuse of Sick Leave Employees who do not comply with this Rule, or use sick leave for reasons other than for a valid purpose, are committing abuse of sick leave, which is grounds for discipline. The City reserves the right to take reasonable steps to determine whether an employee is abusing sick leave, including, but not limited to, attempting in-person or electronic communication with the employee using sick leave, identifying and tracking consistent patterns of sick leave use, such as in connection with weekends, holidays, and scheduled days off, and considering social media content or other relevant evidence that is either publicly available or shared voluntarily by other employees or interested individuals. E. Administrative Leave The City has the right to place an employee on leave with full pay for non-disciplinary reasons at any time when the Human Resources Manager determines that the employee’s or City’s best interests warrant the leave. The employee does not have a right to appeal the decision to be placed on administrative leave with pay. An employee assigned to administrative leave will be required to be reasonably available by phone during their regular working hours. In addition, employees on an administrative leave are prohibited from entering City facilities or property, except to the extent that non-employees may access City facilities, property, or communicate with City employees, except union representatives,. The City Manager may place other reasonable restrictions on an employee during the period of administrative leave, depending on the circumstances. F. Fitness for Duty Leave 1. In General Employees are expected to report to work fit for duty, which means able to perform their job duties in a safe, appropriate, and effective manner, with or without reasonable accommodation. If an employee feels that they are not fit to perform their duties, they must notify their supervisor immediately. 2. Reasons for Fitness for Duty Leave A paid Fitness for Duty Leave may be ordered by the City in any of the following situations: a. An employee is involved in the interactive process with the City. b. A supervisor observes or receives a reliable report of an employee’s possible lack of fitness for duty. Observations and reports may be based on, but are not limited to, factors such as an employee’s own statements regarding impairment or difficulty performing job duties or other indication of potential unfitness; objective evidence of impaired dexterity, coordination, alertness, speech, vision 268 57 acuity, or concentration in performance of job duties; disproportionate response to criticism; or inappropriate or uncharacteristic interactions with the public, co-workers, or supervisors. c. Fitness for duty examinations based on a reasonable suspicion that an employee is under the influence of illegal drugs or alcohol will be conducted in accordance with the City’s Drug and Alcohol Policy. 3. Procedures for Ordering a Fitness for Duty Examination When a supervisor becomes aware of, or observes, behavior that makes them reasonably suspect that the employee may not be fit for duty, the supervisor must notify the Human Resources Manager who will determine whether to schedule the employee for a fitness for duty examination. If the circumstances warrant it, the Human Resources Manager, after conferring with the employee’s Department Head, may place the employee on paid Fitness for Duty leave pending the results of the employee’s fitness for duty examination. The examination will be paid for by the City. 4. Procedure Following Receipt of Examination Results a. Fit for Duty If the doctor finds the employee is fit for duty, the employee will return to work immediately and perform all duties of their position. b. Fit for Duty with Restrictions If the doctor finds the employee is fit for duty with restrictions, the doctor will specifically enumerate what functional restrictions are necessary in relation to the employee’s job duties and for how long those restrictions are necessary. c. Unfit for Duty If the employee is found to be unfit for duty in their current position, they will not be permitted to return to work in that position. 5. Interactive Process For employees found unfit for duty or fit with restrictions, the City will evaluate the restrictions, if any, and engage in the interactive process to determine whether a reasonable accommodation is available. G. Bereavement Leave Full-time employees may receive up to three days of paid bereavement leave, upon approval of their Department Head, to attend a funeral or memorial service or to take care of family matters that are related to the death of a member of immediate family. An employee may take two additional paid or unpaid days. Employees have up to three months to use their bereavement 269 58 leave. For purposes of this provision, “Immediate family” consists of the following: employee’s spouse, domestic partner, child, stepchild, parent, grandparent, grandchild, brother, sister, mother/father-in-law, son or daughter-in-law, brother or sister-in-law, legal guardian, or custodial child, or the same relatives of a domestic partner. Employees are entitled to up to three days for each death in the immediate family. An employee who utilizes bereavement leave shall notify their supervisor or department head of the intent to use such leave. Reasonable proof of death and/or relationship to employee may be required. The Department Director may grant one (1) additional shift in the event of a death which requires extended travel. H. Military Leave Employees who require time off from work to fulfill military duties will be treated in accordance with the applicable requirements of state and federal law. An employee requesting leave for this purpose must notify the Department Head, as soon as possible, and provide a copy of the military orders specifying the dates, site, and purpose of the activity or mission. Within the limits of such orders, the department head may determine when the leave is to be taken and may modify the employee’s work schedule to accommodate the request for leave. I. Jury Duty A full-time employee, who is summoned to serve on a jury must notify their supervisor or department director as soon as possible after receiving notice of both possible and actual jury service in order to receive time off for the period of actual service required. All full-time employees, except sworn police personnel, shall be entitled to a paid leave of absence when called to serve on jury duty for an unlimited number of days of jury service. Jury service fees, excluding mileage, shall be returned to the City and the employee shall continue to receive their regular pay. Employees shall return to their regular work assignment to complete their daily work hours if more than three (3) hours remain in the work day when dismissed from jury service or when employees are not called for service until the afternoon of a regular workday. Employees called for jury service on their regular days off will not receive additional compensation. However, employees may keep any jury service fees received for service on a day off. Jury service shall not be counted as hours worked for overtime purposes. Jury service shall be noted on timecards and a notation that Jury Duty was served for those hours. A record of attendance from the court shall be provided by the employee and submitted with the payroll. J. Other Court or Administrative Proceeding Appearances 1. Subpoenas An employee who is subpoenaed to appear in court in a matter regarding an event or transaction which they observed or investigated in the course of their City job duties must 270 59 give their supervisor as much advance notice as is possible. The City will determine whether the matter involves an event or transaction in the course of the employee’s City job duties. If so, this leave to appear in court will be without loss of compensation, and the time spent will be considered work time. If the employee is fully compensated by the City to appear in court, they must return to the City the amount of pay the employee receives for witness fees. 2. Exception for Employee-Initiated or Non-City Related Lawsuits An employee subpoenaed to appear in court in a matter unrelated to their City job duties or because of civil or administrative proceedings that they initiated will not receive compensation for time spent related to those proceedings. An employee may request to receive time off without pay, or may use any accrued leave other than sick leave for time spent related to those proceedings. The time spent in these proceedings is not considered work time. Notwithstanding the above, an employee who is testifying or appearing as the designated representative in PERB conferences or hearings or at a personnel or merit commission is entitled to paid release time. 3. Crime Victim/ Victim Family Member Court Attendance Leave Any employee, including a temporary employee, who is a victim of a crime that is a serious or violent felony, or a felony involving theft or embezzlement, may take leave from work to attend judicial proceedings related to that crime, if the employee provides the City a copy of the notice of the scheduled proceeding in advance. If advance notice is not feasible, the employee must provide the City, within a reasonable time after the leave is taken, documentation from the District Attorney, victim’s rights office, or court/ governing agency that shows that the judicial proceeding occurred when the leave was used. An employee who is an immediate family member of such a crime victim, including: a registered domestic partner; the child of the registered domestic partner; spouse; child; stepchild; brother; stepbrother; sister; stepsister; mother; stepmother; father; or stepfather of the crime victim is also entitled to leave from work to attend judicial proceedings relating to that crime. The leave is unpaid unless the employee elects to use accrued vacation, sick, or other paid leave, or compensatory time off. 4. Crime Victim/ Family Member Victims’ Rights Proceedings Leave Any employee, including a temporary employee, who is a victim of a crime listed in Labor Code section 230.5(a)(2), may take leave from work to appear in court to be heard at any proceeding in which the right of the victim is at issue, if the employee provides the employer reasonable advance notice. If advance notice is not feasible, the employee must provide the City, within a reasonable time after the leave is taken, certification from a police report, a district attorney or court, or from a health care provider or victim advocate, that the employee was a victim of any of the crimes listed in Labor Code section 230.5(a)(2). An employee who is a spouse, parent, child, sibling, or guardian of such a crime victim is also a victim who is entitled to this leave if the above notice or certification requirements are met. The leave is unpaid unless the employee elects to use accrued vacation, sick, or other paid leave, or compensatory time off. 271 60 5. Leave for Victims of Domestic Violence, Sexual Assault, or Stalking to Obtain Restraining Orders or Injunctive Relief Any employee, including a temporary employee, who is a victim of domestic violence, sexual assault, or stalking, may take leave from work to obtain or attempt to obtain any relief, including, but not limited to: a temporary restraining order, restraining order, or other injunctive relief to help ensure the health, safety, or welfare of the employee or their child, if the employee provides advance notice of the need for leave. If advance notice is not feasible, the employee must provide any of the following certifications within a reasonable time after the leave: a p olice report indicating that the employee was a victim; a court order protecting the employee from the perpetrator; evidence from the district attorney or court that the employee has appeared in court; or documentation from a health care provider or counselor that the employee was undergoing treatment for physical or mental injuries or abuse. The leave is unpaid unless the employee elects to use accrued vacation, sick, or other paid leave, or compensatory time off. 6. Leave for Victims of Domestic Violence, Sexual Assault, or Stalking to Obtain Medical Attention or Counseling or Safety Planning Any employee, including a temporary employee, who is a victim of domestic violence, sexual assault, or stalking, may take leave from work to attend to any of the following: obtaining medical attention or psychological counseling; obtaining services from a shelter, program or crisis center; or participating in safety planning or other actions to increase safety, if the employee provides advance notice of the employee’s intention to take time off for these purposes. If advance notice is not feasible, the employee must provide any of the following to the City within a reasonable time after the leave: a police report indicating that the employee was a victim; a court order protecting the employee from the perpetrator; evidence from the district attorney or court that the employee has appeared in court; or documentation from a health care provider or counselor that the employee was undergoing treatment for physical or mental injuries or abuse. The leave is unpaid unless the employee elects to use accrued vacation, sick, or other paid leave, or compensatory time off. K. Voting Leave Any employee, if they do not have sufficient time outside of working hours to vote, may request up to two hours of paid leave either at the beginning or end of scheduled working hours to enable them to vote. Employees must request time off to vote from their immediate supervisor at least two days prior to the election. L. Leave Because of Pregnancy, Childbirth, or Related Medical Condition (PDL) a. Employees who are disabled due to pregnancy, childbirth, or related medical conditions are entitled to an unpaid leave for up to the number of hours they would normally work within four months (one-third of a year or 17 1/3 weeks). For a full-time employee who works 40 hours per week, “four months” means 693 hours of leave entitlement, based on 40 hour per week times 17 1/3 weeks. 272 61 An employee who works less than 40 hours per week will receive a pro rata or proportional amount of leave. b. In addition, an employee affected by conditions related to pregnancy, childbirth, or related medical conditions is entitled to temporarily transfer to a less strenuous or hazardous position or duties, or request another form of reasonable accommodation upon the certification of the employee’s health care provider that the transfer or other request is medically advisable, and can be reasonably accommodated. Further details are contained in the City’s Family and Medical Leave Policy. M. Family Medical and Care Leave (FMLA/CFRA) a. The City provides family and medical care leave for eligible employees as required by State and Federal law. Employees who misuse or abuse family and medical care leave may be disciplined up to and including termination. Employees who fraudulently obtain or use CFRA leave are not protected by the CFRA’s job restoration or maintenance of health benefits provisions. This Policy is supplemented by the Federal Family and Medical Leave Act (“FMLA”), and the California Family Rights Act (“CFRA”). Unless otherwise provided by this policy, “Leave” will mean leave pursuant to the FMLA and CFRA. Unless otherwise provided by law, the City will run each employee’s FMLA and CFRA leaves concurrently. b. Further details are contained in the City’s Family and Medical Leave Policy. N. Work-related Injury/Illness Leave Employees, other than those covered by Labor Code s ection 4850, who are absent from work by reason of an injury or illness covered by Workers’ Compensation, shall continue in pay status under the following provisions. The City shall also designate this time off work as a leave under the FMLA/CFRA. 1. Coordination of Benefits When the employee authorizes, the difference between the amount granted pursuant to such Workers’ Compensation leave and the employee’s regular pay will be deducted from the employee’s accumulated sick leave, vacation, personal holidays, and compensatory time, if any. The employee will continue in pay status and receive their pay until their accumulated sick leave, and authorized compensatory time, personal holidays, and vacation days, have been depleted to the nearest hour. 2. Accrual of Sick and Vacation Leave Continues While on Paid Leave During the time the employee is in fully paid status while absent from work by reason of injury or illness covered by Workers’ Compensation, they shall continue to accrue sick leave and vacation benefits as though they were not on a leave of absence. 273 62 3. Unpaid Leave and Continuation of Health Care Benefits Any employee subject to this Rule who depletes their accumulated sick leave, compensatory time, personal holiday time, and vacation days while absent from work by reason of an injury or illness covered by Workers’ Compensation may receive an unpaid leave of absence and continuation of health care benefits consistent with state and/or federal law. 4. Employees Covered by Labor Code Section 4850 Sworn Police and Fire employees covered by Labor Code section 4850 et seq. will be allowed up to one year leave of absence for an industrial injury or illness without loss of salary in lieu of disability payments, consistent with state law. The employee will continue to accrue sick leave and vacation benefits while in paid status. 5. Coordination of Benefits after 4850 Leave Whenever the injury or illness continues beyond the one-year 4850 leave period, and when the employee authorizes, the difference between the amount granted pursuant to such Workers’ Compensation leave and the employee’s pay may be deducted from the employee’s accumulated sick and vacation leave, personal holidays, and compensatory time, if any. Thereafter, the employee may receive an unpaid leave of absence and continuation of health care benefits consistent with state and/or federal law. O. School-Related Leave 1. School or Licensed Day Care Activity Leave Any employee who is a parent, guardian, stepparent, foster parent, grandparent, or person who stands in loco parentis to one or more children who are in kindergarten or grades 1 through 12, or who are in a licensed child care facility, shall be allowed up to 40 hours each school year, not to exceed eight hours in any calendar month of the school year, to: participate in activities of their child’s school or licensed child care facility; find, enroll, or reenroll a child in a school or with a licensed child care provider; or to pick up a child due to a child care provider or school emergency. The employee must provide reasonable advance notice to their supervisor of the planned absence. The leave is unpaid unless the employee uses vacation, personal leave, or compensatory time off. The employee must provide documentation from the school or licensed child care facility as verification that the employee participated in school or child care facility activities on a specific date and at a particular time. If both parents, guardians, or grandparents having custody work for the City at the same City work site, only the first parent requesting will be entitled to leave under this provision. 2. Child Suspension Leave Any employee who is the parent or guardian of a child in grades 1 through 12 may take time off to go to the child’s school in response to a request from the child’s school, if the 274 63 employee gives advance notice to their supervisor. A school has the authority to request that the parent attend the child’s school if the child has: committed any obscene act; habitually used profanity or vulgarity; disrupted school activities; or otherwise willfully defied the valid authority of school personnel. RULE XXVI LEAVE DONATION POLICY A. Purpose The purpose of this policy regarding donation of accrued leave is to provide paid leave for employees with a catastrophic injury or illness who have exhausted all other paid leave. This policy will apply to all full-time employees who are facing a catastrophic illness or injury, are simultaneously eligible to accrue vacation, sick, or other types of leave, and have exhausted said leave(s). This policy will also apply to all full-time employees as described above who need to take leave to care for a spouse, parent, or child facing a catastrophic illness or injury in accordance with FMLA and CFRA. Employees receiving worker’s compensation benefits are not eligible for participation in the Catastrophic Leave Donation Program. B. Policy An employee who has accrued vacation or compensatory time may donate a part of their accrued time to another employee who is or will be absent for an extended period of time for catastrophic medical reasons or to care for a spouse, child, or parent facing a catastrophic illness or injury, and who does not have sufficient accrued leave time to cover their absence. Upon verification from a medical authority that an employee has been stricken by a catastrophic illness or injury and is incapacitated from performing their job duties, or that an employee’s family member (spouse, child, or parent as defined by the Family Medical Leave Act (FMLA)/California Family Rights Act (CFRA)) has been stricken with a catastrophic illness or injury, and upon verification that the employee has exhausted all of their accumulated leave, the Department Head and the City Manager may determine that an employee is eligible to receive donations of accumulated leave time from fellow employees. Catastrophic injury or illness is defined as a life threatening injury or illness of an employee which totally incapacitates the employee from work, as verified by a licensed physician, and forces the employee to exhaust all leave time earned by that employee, resulting in the loss of compensation from the City for the employee. Conditions that are short term in nature, including, but not limited to, common illnesses such as colds, influenza, measles, or other illnesses or injuries are not catastrophic. In addition, pregnancy, labor, and delivery are not catastrophic, unless complications arise. Chronic illnesses or injuries, such as cancer, AIDS, residual effects of stroke, or major surgery which result in intermittent absences from work and which are long-term in nature and require long recuperation periods may be considered catastrophic. 275 64 Upon determination that an employee is eligible, a notice shall be distributed to all employees through the Human Resources Department advising that accumulated leave hours may be donated to the eligible employee. The maximum amount of total donation an employee may receive in a 12-month period is 1020 hours. The maximum amount an employee may receive to care for a family member (spouse, child, or parent) in a 12-month period is 480 hours. The 12-month period means a rolling 12-month period measured backward from the date leave is first taken. All accrued leave of the recipient accrued during their absence will be used before any donations are applied. These hours must be integrated with the employee’s disability benefit payments if applicable. In no event shall an employee receive a combination of leave donations and disability payments in an amount that would exceed the employee’s pre-incident earnings. The minimum number of hours that may be donated by an employee is one (1). Donation of time shall be limited to accrued vacation, compensatory time, sick time, or floating holidays and does not include administrative leave, or any other accumulated leave. An employee donating sick time must maintain a minimum of 80 hours of accrued sick leave, and may not donate sick time if their accrued sick leave balance is below 80 hours. Donations are reflected as an hour-for-hour deduction from the leave balance of the donating employee and will be received on an hour-for-hour basis by the recipient, regardless of the differing pay rates. Donated hours will not be deducted from the donor’s leave balance until transferred to the receiving employee. Donations will be provided to the recipient employee incrementally each pay period in the order which the donations were received. If all of the donated hours are not used by the time the recipient returns to work, then the unused hours will not be processed through Payroll and the donor will be notified that the hours were not used. Employees wishing to donate leave time must complete a “Donation of Leave” form so that the time may be credited to the proper person. This form is to be submitted to the Human Resources Department. All employee participation in the Catastrophic Leave Donation Program is on a strictly voluntary basis. No employee shall be coerced, threatened, intimidated, or financially induced into donating paid leave time to this program. Donations shall be kept confidential and shall not be revealed to the recipient, other donors, and/or other employees. Donations are not tax deductible for the donating employee. Donated leave time is subject to the recipient’s normal payroll deductions and is subject to all taxes as required by law. C. Long-Term and Short-Term Disability Payments 1. In General a. The City does not participate in State Disability Insurance/Paid Family Leave programs operated by the State of California. However, benefit eligible 276 65 employees who are continuously disabled due to a non-industrial accident or illness, or pregnancy, may be eligible for either short-term (“STD”) and/or long- term disability (“LTD”) benefits. b. STD/LTD benefits are offered under a contract be tween the City and the STD/LTD carrier, which is subject to change at any time. The City encourages benefit eligible employees to review the coverage and policy benefits contained in the booklet from the STD/LTD carrier and to contact Human Resources with any questions. 2. Use of Paid Leaves a. At any time during the elimination period, an employee may submit an irrevocable request to Human Resources to use available, accrued paid leave to maintain their full salary for one or more days for the remainder of the elimination period. b. At any time during the City’s Self-Insured Period, the employee may request to coordinate any remaining paid leaves with the STD/LTD benefit to continue to receive full salary for one or more days. c. At no time will an employee’s use or coordination of paid leave result in compensation greater than 100% of the employee’s current base rate of pay. d. An employee will not receive pay for any holiday during the elimination period on which the employee is not using paid leave. Employees who are using paid leave during the elimination period will receive the paid holiday and will not be required to use accrued leave time to cover that day. e. For any period of time in which an employee uses one or more full day of paid leaves, they will continue to accrue paid leave time. For any period of time in which an employee does not use or coordinate paid leaves while receiving STD/LTD benefits, they will not accrue any paid leave time. RULE XXVII HOLIDAYS A. Holidays Observed Full-time employees, except temporary employees, receive the following City-observed holidays with pay. 1. New Year’s Day 2. Martin Luther King Jr. Day 3. Presidents Day 277 66 4. Cesar Chavez Day 5. Memorial Day 6. Juneteenth 7. Independence Day 8. Labor Day 9. Veterans Day 10. Thanksgiving Day 11. Day After Thanksgiving 12. Christmas Day B. Guidelines for Determining Date of Observation 1. If a holiday falls on a Sunday, the following Monday is observed as the holiday. 2. If a holiday falls on a Friday or Saturday, employees will receive “Holiday Comp” time. C. Change to Schedule or Observance of Holidays The City reserves the right to change the schedule or observance of paid holidays. In the event of such a change, employees will be given as much advance notice as is practicable. D. Compensation for Holidays 1. Employees entitled to paid holidays who observe the holiday shall be paid for the number of hours the employee was scheduled to work had it not been a holiday. 2. If a non-exempt, full-time employee is required to work on a holiday by their Department Head, the City shall compensate the employee at one and one-half of their hourly rate in lieu of time off for the holiday in addition to Holiday Comp Time or Pay. a. Holiday Comp Time is accrued up to a maximum and cashed out in accordance with the applicable MOU. E. Effect of Holiday on Vacation Leave If one or more holidays falls within a vacation leave that an eligible full-time employee is taking, such holiday shall not be charged as vacation leave. F. Holiday Flex Time Full-time employees, excluding temporary employees, will receive ten (10) hours of Holiday Flex 278 67 Time for the following purpose: these ten hours can only be used for either Christmas Eve (December 24th) or New Year’s Eve (December 31st). The hours may also be split into two days, using five (5) hours each day (applies to Christmas Eve and New Year’s Eve only). Taking into consideration the employee’s preference, Department Heads will coordinate such leave to ensure there is adequate coverage for the department. Police employees who are required to work those two dates have until January 31st to use the ten (10) hours. The hours cannot be cashed-out and cannot be carried over from January 31st. In years when December 25th and 31st fall on Friday, Saturday, or Sunday, non-sworn employees will not receive Holiday Flex Time. RULE XXVIII PERFORMANCE EVALUATIONS A. Purpose Performance evaluations are used to evaluate employees’ work performance during the evaluation period, to set goals for the coming year, to communicate expectations, and to determine eligibility for merit salary increases. Job performance is measured against various factors, including, but not limited to, quality and quantity of work, attendance and dependability, attitude, communication and interpersonal skills, and safety. B. Timeframe for Evaluations 1. During the probationary period, evaluations are conducted quarterly. Following successful completion of the probationary period, performance evaluations are conducted annually on an employee’s Anniversary Date. Supervisors, however, may evaluate a subordinate’s performance as often as the supervisor deems appropriate, for legitimate business reasons, in consultation with the Human Resources Department. 2. Department Heads are responsible for the timely evaluation of employees in their departments, and they may solicit the assistance of lower level supervisors in the preparation of the performance evaluation. C. Evaluation Process 1. Evaluations must be documented in writing on forms or system prescribed by the City. The employee’s supervisor will prepare and sign the evaluation for each evaluation period. The supervisor(s) will review the evaluation in a private meeting with the employee. The employee should sign the performance evaluation to acknowledge that the employee is aware of its contents and has discussed the evaluation with their supervisor; an employee’s refusal to sign will be noted by the supervisor on the evaluation along with the date of the meeting. The employee’s signature on the evaluation does not indicate agreement with its contents, and an employee’s refusal to sign will not prevent the City from taking further steps based on the evaluation. The Department Head will review and approve all performance evaluations of subordinates in their department. The City Manager will review and approve all performance evaluations of department heads or any other employees under their direct supervision. 279 68 2. The employee will receive a copy of the evaluation after the meeting with the supervisor(s) and the original evaluation will be placed in the employee’s personnel file. 3. An employee does not have the right to appeal or submit a grievance regarding any matter relating to the content of a performance evaluation. Instead, the employee may comment on the evaluation in a written statement which will then be placed with the evaluation in the employee’s personnel file. The written statement must be submitted within 10 calendar days of the employee’s receipt of the evaluation. The employee’s right to submit a written statement does not preclude a supervisor from taking immediate steps to address performance issues, including, but not limited to, implementing a performance improvement plan. D. Confidentiality The content of each employee evaluation report is confidential and will not be discussed with or by any person except the employee being evaluated, their immediate supervisor, the Department Head, Human Resources Department, Deputy City Manager, and the City Manager. RULE XXIX RECORDS AND REPORTS A. Personnel Files 1. Maintenance The City maintains a personnel file on each employee. Files are kept for at least three years after separation of employment. An employee’s personnel file will contain only material that the City determines is necessary and relevant or that is required by law. Personnel files are the property of the City, and access to the information they contain is restricted to protect employee privacy interests. In accordance with state and federal law, the City maintains a separate file with medical information for each employee. 2. Disclosure of Information Upon request, the City will release information about its employees only to the extent required by law. The City will not disclose information if it believes doing so would constitute an unwarranted invasion of personal privacy or jeopardize the safety of law enforcement personnel, subject to a written consent to release information signed by the employee. 3. Inspection of a Current or Former Employee's Personnel File a. A current employee may inspect their own personnel file, at reasonable times and at reasonable intervals, within five (5) days of a written request. A former employee is entitled to inspect their personnel records one time per year. A current or former employee or their representative wishing to inspect their personnel file must submit a written request to the Human Resources 280 69 Department. Reasonable proof of identity may be required of former employees. A current or former employee who seeks to authorize another person to inspect copies of their personnel file must provide a satisfactory written authorization. b. The City will issue a written notice setting a date for inspection of the personnel file within five (5) calendar days of receipt of the request. With the requesting person's written consent, the date for inspection may be extended on one occasion by up to five calendar days. If the requesting person is a former employee who was terminated for violation of City rule, policy, or law involving harassment or workplace violence, the City will have discretion to mail a copy of the personnel file at the City’s expense instead of scheduling an in-person inspection. c. A current employee may inspect their personnel file in the Human Resources Department. Inspection by former employees and authorized Departments will take place at Human Resources, unless otherwise mutually agreed in writing by the City, and may require additional reasonable proof of identity. d. A designated Human Resources employee must be present throughout the inspection. No person inspecting a personnel file is permitted to add or remove any document or other item to/from the personnel file. 4. Obtaining Copies of a Former Employee's Personnel File A former employee is entitled to receive a copy of their personnel records within 30 days after the City receives a written request. A former employee who wishes to receive such a copy should contact the Human Resources Department in writing. The City may charge a fee for the actual cost of copying. The City will honor a request to receive a copy of a former employee’s personnel file for less than 30 days under exigent circumstances. 5. Obtaining Copies of a Current Employee's Personnel File A current employee is entitled to receive a copy of their personnel records within 10 days after the City receives a written request. A current employee who wishes to receive such a copy should contact the Human Resources Department in writing. The City may charge a fee for the actual cost of copying. The City will honor a request to receive a copy of a former employee’s personnel file for less than 10 days under exigent circumstances. 6. Limitations on Access or Copying of Personnel File Prior to making a copy of personnel records or allowing inspection, the City may redact the names of nonsupervisory employees. Under no circumstances will the City provide access or copying of the following categories of personnel file documents: records relating to the investigation of a possible criminal offense; letters of reference; ratings, reports, or records 281 70 that were obtained prior to employment, prepared by identifiable examination committee members, or obtained in connection with a promotional examination. 7. Contact Information Each employee is responsible for keeping their file up to date by promptly notifying the Human Resources Department of any changes to relevant personal information, including, but not limited to, mailing address, telephone number, emergency contact information, and number and names of dependents. 8. Medical Information All medical information about an employee or applicant is kept separately and is treated as confidential. Access to employee or applicant medical information shall be strictly limited to the employee or those with a legitimate need to have such information for City business reasons, or if access is required by law, subpoena, or court order. In the case of an employee with a disability, managers and supervisors may be informed regarding necessary restrictions on the work or duties of the employee and necessary accommodations. B. References All requests from outside the City for reference checks or verification of employment concerning any current or former employee must be referred to the Human Resources Department. Unless a signed release is provided by the current or former employee, only the following limited information will be provided: dates of employment and title upon departure. Supervisors are not authorized to provide information in response to requests for reference checks or verification of employment without prior approval of the Human Resources Department. RULE XXX DISCIPLINE A. Prohibited Conduct To help the City achieve its mission of providing exceptional public services and facilities, City employees are to conduct themselves in a professional and courteous manner at all times and to accurately perform their job functions in a timely manner. Discipline shall be administered in a fair and consistent manner and without regard to race, creed, color, religion, age, sex, national origin, ancestry, physical or mental disability, sexual orientation, gender identity, or other unlawful consideration. Nothing in this policy is intended to modify the at-will nature of employment for positions listed in Rule 2.A, including at-will, probationary, temporary, and part-time employees. At-will, probationary, temporary, and part-time employees may be terminated without cause and without right of advance notice, grievance, or appeal. It is not possible to list all the forms of behavior that are considered unacceptable in the workplace; however, the following are examples of misconduct that may result in disciplinary 282 71 action, up to and including termination of employment: B. Grounds for Disciplinary Action 1. Deliberate falsification, misstatement, or omission of fact in completion of City records, including, but not limited to, information provided in the employment application or to secure appointment, promotion, or maintain employment, or in time records or financial records. 2. Dishonesty; furnishing knowingly false information or in the course of the employee’s duties and responsibilities; making any false representation or statement, or an omission of a material fact. 3. Inefficiency, incompetence, carelessness, or negligence in the performance of duties. 4. Violation of safety rules or standards. 5. Violation of any of the provisions of these Rules, department rules and regulations, City policies, or City ordinances or resolutions. 6. Unsatisfactory job performance or inefficiency in performance of job duties; inability to perform the duties of the position. 7. Absence without authorized leave. 8. Excessive absenteeism and/or tardiness as defined by the employee’s department head, and/or these Rules. 9. Use of leave from work in a manner not authorized or provided for under these Rules or City policies. 10. Insubordination; refusal to complete a lawful work assignment. 11. Harassment, discrimination, or retaliation, as prohibited by law or by these Rules or other City policy. 12. Conviction, meaning any judicial determination of guilt, of a crime that has a nexus to the employee’s job duties. 13. Discourteous, disrespectful, uncooperative, and/or offensive treatment of the public, volunteers, contractors, vendors, or other employees. 14. Misuse or unauthorized use of any City property, including, but not limited to: physical property, electronic resources, supplies, tools, equipment, City communication systems, City vehicles, or intellectual property. 15. Fighting, horseplay, assault, and/or battery, while on duty, in uniform, or under the guise of office. 283 72 16. Theft or sabotage of City property or the personal property of another. 17. Mishandling of public funds. 18. Abusive or bullying conduct, including malicious verbal, visual, or physical actions. 19. Sleeping on the job, except as specifically authorized. 20. Soliciting, receiving, or accepting, directly or indirectly, any money, gift, reward, service, gratuity favor, hospitality, loan, or other consideration for any service or official action rendered by the employee in violation of federal, state, or local law, or in violation of these Rules or City policy. 21. Intimidation or interference with the rights of any employee on the job;; or willfully restricting work output or encouraging others to do the same, unless a lawful strike. 22. Unapproved outside employment, enterprise, or activity that creates a conflict of interest with service to the City. 23. Any conduct, both on and off the job, that impairs, disrupts, or causes discredit to the City, to the public service, or other employees’ employment. 24. Reckless or unsafe conduct. 25. Working overtime without prior authorization or refusing to work assigned overtime. 26. Failure to obtain and/or maintain the necessary license or certification specified for the position; failure to maintain minimum qualifications for a position including required licenses or certificates, or other failure to maintain any employment qualification. 27. Abusive, inappropriate, and/or vulgar language toward or in the presence of others in the workplace. 28. Gambling on City property or while on duty. 29. Use of influence of position with the City for private gain or advantage, or the use of time, facilities, equipment, or supplies for private gain or advantage; 30. Carrying firearms or other dangerous weapons while on duty or on City property when not required by job duties. 31. Violation of the City’s or a department’s confidentiality policies, or disclosure of confidential City information to unauthorized persons or entities. 32. Positive illegal drug and/or alcohol test or possession of drug paraphernalia on City property, facilities or in City vehicles. 33. Violation of work restrictions. 284 73 C. Types of Reprimands and Discipline 1. The primary objective of the City’s disciplinary process is to correct the problem. Depending on the type of employee, their employment history, and the seriousness of their conduct, the following disciplinary measures may be used: oral reprimand, written reprimand, suspension without pay, demotion, reduction in pay, and/or termination for cause. The City is not required to take disciplinary actions in any sequential order. 2. Oral Reprimand An oral reprimand is a verbal direction from a supervisory employee to discontinue inappropriate conduct or to correct a performance issue. An oral reprimand will be documented in writing and retained in the supervisor’s file until the completion of the evaluation year and then documented in the performance evaluation, as the supervisor deems necessary. An oral reprimand is not subject to the discipline or discipline appeal procedures described below. 3. Written Reprimand A written reprimand is a formal notice to an employee that further disciplinary action will be taken unless the employee’s behavior or performance improves. Reprimands may be issued by a supervisor, Department Head, or the Deputy City Manager. The reprimand will contain the nature of the infraction or misconduct, identify the facts supporting the written reprimand, including dates and times of underlying events, and describe the corrective action that must be taken by the employee to avoid further disciplinary action being imposed. A written reprimand will be signed by the person issuing it, countersigned by the employee, and filed with the Human Resources Department for inclusion in the employee’s personnel file. If the employee refuses to sign, that refusal will be noted instead on the written reprimand. A copy of the reprimand will be provided to the employee. The employee may file a written response to the written reprimand with the Human Resources Department within ten (10) working days from the date of receipt. The employee’s timely written response will be included in the employee’s personnel file with the written reprimand. No other form of response to, or appeal or grievance of, a written reprimand is available. 4. Suspension Without Pay The City may suspend an employee from their position without pay for cause. Documents related to a suspension shall become part of the employee’s personnel file when the suspension is final and also documented in the performance evaluation. A suspension without pay is subject to the discipline and discipline appeal procedures described below. Employees who are exempt from Fair Labor Standards Act (FLSA) 285 74 overtime will only be suspended for one work week, unless the suspension is for a gross safety violation, as authorized by the FLSA. Employees suspended from employment without pay will forfeit the right to accrue or receive any rights, privileges, or benefits during the suspension period, with the exception of insurance benefits. A non-exempt employee is not eligible to work overtime during any work week in which a suspension is imposed. Exceptions to this eligibility rule may be granted in an emergency situation by the Department Head, with the concurrence of the City Manager. 5. Involuntary Demotion The City may involuntarily demote an employee from their position for cause. Documents related to a demotion shall become part of the employee’s personnel file when the demotion is final and also documented in the performance evaluation. A demotion is subject to the discipline and discipline appeal procedures described below. 6. Reduction in Pay The City may reduce an employee’s pay for cause. A reduction in pay for disciplinary purposes may take one of two forms: 1) a decrease in salary to a lower step within the salary range; or 2) a decrease in salary paid to an employee for a fixed period of time. Documents related to a reduction in pay shall become part of the employee’s personnel file when the reduction in pay is final and also documented in the performance evaluation. A reduction in pay is subject to the discipline and discipline appeal procedures described below. A reduction in pay may not be imposed as a disciplinary measure upon employees who are considered exempt under the Fair Labor Standards Act (FLSA). The provisions of this Rule shall not apply to reductions in pay or benefits which are a part of a general plan to reduce salaries, wages, or benefits, or to a general plan to eliminate positions or reduce services as determined by the City. 7. Discharge/Termination An employee may be terminated from their position for cause. Employees terminated in accordance with these Rules will forfeit entitlement to all employee benefits except benefits to which the employee is statutorily entitled or otherwise entitled under these Rules. Documents related to the dismissal shall become a part of an employee’s personnel file when the dismissal is final. A dismissed employee is entitled to the discipline and discipline appeal procedures described below. D. Authority to Discipline 1. The City Manager, Deputy City Manager, and the Department Heads have the authority to reprimand, demote, reduce the pay of, suspend, or terminate regular employees for reasonable cause. Supervisors have the authority to reprimand employees. Exempt 286 75 employees will not be subject to any disciplinary action that would eliminate their exempt status under applicable state or federal wage and hour laws. 2. The Human Resources Manager or their designee will be the Skelly Officer, who will initiate all proposed suspensions, involuntary demotions, reductions in pay, and terminations for cause with a Notice of Intent. 3. In the event that the City Manager intends to discipline an employee directly, the City Manager will be the Skelly Officer. E. Due Process 1. Notice of Intent In instances of disciplinary actions which result in financial detriment to the employee— i.e., dismissal, demotion, salary reduction, and suspension without pay—a written notice of the proposed disciplinary action (a “Notice of Intent”) shall be submitted to the affected employee at least ten (10) working days prior to the proposed effective date of the disciplinary action. In emergency situations when prior notification is not practicable, an employee may be suspended with pay until such notice is given and until the proposed action becomes effective. The Notice of Intent will include the following: a. The proposed disciplinary action, the proposed effective date, and specific charges upon which the proposed disciplinary action is based and any documents, recordings, electronic media or other evidence upon which the action is based. b. A statement that the employee has been provided all copies of all written materials, reports, or documents upon which the proposed action is based. c. A statement informing the employee of their right to respond, either orally or in writing, to the Notice of Intent within ten (10) working days of receipt. Failure to respond during the time specified shall constitute a waiver of the right to respond prior to imposition of the proposed action. d. A statement of the employee’s right to have a representative of their choice at the Skelly conference, the name and title of the Skelly Officer and the date, time and location of the Skelly conference. e. A statement that the employee’s failure to respond by the time specified constitutes a waiver of the right to respond prior to final discipline being imposed. f. The employee’s signature on the Notice of Intent will acknowledge receipt by the employee. If the employee refuses to sign, that refusal will be noted on the Notice of Intent. 287 76 A copy of the Notice of Intent will be filed with Human Resources. 2. Employee Response Procedure As provided in Section E.1 of this Rule, above, the employee will have the right to respond, either orally or in writing, to the Skelly Officer concerning the proposed disciplinary action within ten (10) working days after the employee has been served with the Notice of Intent. If the employee does not provide a response within the time specified, then the proposed action will be considered conclusive and will take effect as set forth in the Notice of Intent. If the employee requests a Skelly conference, the Skelly Officer will conduct an informal meeting with the employee. During the informal meeting, the employee shall have the opportunity to rebut the charges against him or her and present any mitigating circumstances, but shall not have the opportunity to provide witnesses or conduct a cross-examination of witnesses or evidence presented by the City. The Skelly Officer will consider the employee’s presentation before issuing the disciplinary action. The employee’s failure to attend the conference, or to deliver a written response by the date specified in the Skelly notice, is a waiver of the right to respond, unless mutually extended, and the intended disciplinary action will be imposed on the date specified in the Notice of Intent. If, after meeting with the employee or reviewing a written response, the Skelly Officer determines that the employee’s response warrants further investigation, they may delay the implementation or modification of the proposed disciplinary action until such time as the further investigation is completed. In the event the investigation produces facts that warrant more severe disciplinary action than originally proposed, the Skelly Officer will re-implement the notification procedures in Section E.1. of this Rule. 3. Final Decision and Notice of Imposition The Skelly Officer has the authority, after considering the employee’s response and additional investigation, to: (a) impose the intended disciplinary action; (b) modify the intended disciplinary action; or (c) take no disciplinary action. If the Skelly Officer decides to impose the intended disciplinary action as originally proposed, then they will provide the employee with a Notice of Imposition that contains the following: a. The level of discipline to be imposed and the effective date of the discipline; b. The specific charges upon which the discipline is based; c. A summary of the facts that show that the elements of each charge at issue in the intended discipline; d. All copies of all written materials, reports, or documents upon which the final action is based; and, 288 77 e. A reference to the employee’s appeal right and deadline to appeal. If the Skelly Officer decides to modify the proposed action, then they will notify the employee by either issuing a revised Notice of Intent (for more severe disciplinary action than originally proposed) or a Notice of Imposition (for less severe disciplinary action than originally proposed). The Notice of Imposition will also include the information as set forth in this Section E.3 above. If the Skelly Officer decides to rescind the proposed disciplinary action, they will advise the employee in writing, and the original Notice of Intent will be withdrawn with no record made in the employee’s personnel file. 4. Delivery of Notice of Imposition or Final Decision The Notice of Imposition or other final decision of the Skelly Officer will be delivered to the affected employee personally or sent to the employee by either overnight mail and/or certified or registered mail, return receipt requested, at the employee’s last known address. If the notice is not deliverable because the employee has moved without notifying the City or the employee refuses to accept delivery, the effective date of discipline will be the date the post office or delivery service attempted delivery. F. Appeal of Disciplinary Action A regular non-probationary employee may appeal major discipline to the City Council. Major discipline includes suspension without pay for five (5) or more days, a reduction in pay that is equal to the financial loss caused by a suspension without pay for five (5) or more days, demotion, and termination for cause. Probationary, temporary, and part-time employees may not appeal discipline. The following appeal procedures only apply to the City’s regular employees. All other employees including part-time, temporary, at-will, and probationary employees, may be disciplined or separated at will, with or without cause, and without the disciplinary appeal procedures listed below. The following appeal procedures apply only to termination for cause, demotion, suspension without pay for five (5) or more days, or a reduction in pay that is equal to the financial loss caused by a suspension without pay for five (5) or more days. 1. Timeframe for Appeal The employee may exercise the right to appeal by submitting a written request for an appeal hearing to the City Manager within ten (10) working days from receipt of the Notice of Imposition. Failure to do so shall constitute waiver of the right to appeal and failure to exhaust administrative remedies. 2. Appeal Hearing Body/Officer Appeals will be heard by the City Council or its designee. All hearings shall be conducted in closed session unless specifically requested in writing by the employee to be in open session. If the City Council chooses to refer the matter to a designee, the designee shall 289 78 be selected from a list of third party neutrals provided by the California State Mediation and Conciliation Service. A Hearing Officer shall be selected from a list of seven (7) Hearing Officers by alternate striking of names until one name remains. The party who strikes the first name from the panel shall be determined by lot. 3. Scheduling of Disciplinary Appeal Hearing The City Manager or Human Resources Manager will schedule any appeal hearing within a reasonable time after an employee files a written request for the same. The hearing will be scheduled in not less than ten (10) nor more than sixty (60) working days from the date of the filing of the request for an appeal. In scheduling the appeal hearing the availability of the employee, Appeal Hearing Body, and any witnesses will be considered. 4. Prehearing Notice of Witnesses and Evidence No later than ten (10) days before the hearing date, each party will provide the other and the Appeal Hearing Body a list of all witnesses to be called (except rebuttal witnesses), and a copy of all evidence (except rebuttal evidence) to be submitted at the hearing. The City will use numbers to identify its evidence; the employee will use alphabet letters. Neither party will be permitted to call any witness or evidence that has not been listed, unless that party can show that the party could not have reasonably anticipated the need for the witness or exhibit. 5. Continuances The Appeal Hearing Body may continue a scheduled hearing only upon good cause shown or by mutual agreement. 6. Record of the Appeal Hearing The hearing shall be recorded, either electronically or by a court reporter, at the option of the City. If the City orders a transcript or makes a transcript of the recording, the City will notify the employee within three (3) days of ordering or making the transcript, and will provide a copy of the transcript upon the employee’s request. The employee may also order a copy of the transcript. 7. Representation at Disciplinary Appeal Hearing At the disciplinary appeal hearing, the employee may be represented by a person of their own choosing. 8. Employee Appearance An employee who requests a disciplinary appeal hearing must be present during their disciplinary appeal hearing. Failure of the employee to be present will constitute a waiver of the employee’s right to an appeal. Waiver will not occur if the employee can demonstrate good cause for their failure to be present within three (3) working days from the date the employee fails to appear. 290 79 9. Production of Witnesses and Documents The Appeal Hearing Body has the authority to compel the attendance of witnesses, and to require the production of documents in advance of the disciplinary appeal hearing. 10. Conduct of the Hearing a. Sworn Testimony. All witnesses shall be sworn in prior to testifying. The Appeal Hearing Body or court reporter shall request each witness to raise their hand and respond to the following: “Do you swear that the testimony that you are about to give is the truth, the whole truth, and nothing but the truth?” b. Evidence. The hearing need not be conducted in accordance with the technical rules relating to evidence and witnesses, but will be conducted in a manner most conducive to the determination of the truth. The rules of privilege will be effective to the same extent that they are now or hereafter may be recognized in civil actions. The Appeal Hearing Body will determine the relevancy, weight, and credibility of testimony and evidence. The Appeal Hearing Body may not make a finding based on hearsay alone. c. Exclusion of Witnesses. During the examination of a witness, all other witnesses, except the parties, shall be excluded from the hearing upon request of either party. d. Authority of Appeal Hearing Body/Officer. The Appeal Hearing Body/Officer shall not have the power to alter, amend, change, add to, or subtract from any of the terms of these Rules, MOUs, or other duly adopted policies. 11. Presentation of the Case The parties will address their remarks, evidence, and objections to the Appeal Hearing Body. The Appeal Hearing Body may terminate argument at any time and issue a ruling regarding an objection or any other matter. The Appeal Hearing Body may limit redundant or irrelevant testimony, or directly question the witness. The hearing will proceed in the following order unless the Appeal Hearing Body directs otherwise: a. The City is permitted to make an opening statement; b. The employee is permitted to make an opening statement; The opening statement may be reserved to be presented at the beginning of their case in chief. c. The City will produce its evidence; d. The employee will produce its evidence; e. The City, followed by the employee, may present rebuttal evidence; 291 80 f. Oral closing arguments are 20 minutes unless, at the discretion of the Appeal Hearing Body or upon request by either party, additional time is needed. The City argues first, the employee argues second, and if the City reserved a portion of its time for rebuttal, the City may present a rebuttal. 12. Written Briefs Either party may request to submit a written brief. The Appeal Hearing Body will determine whether to allow written briefs, the deadline for submitting briefs, and the page limit for briefs. 13. Appeal Hearing Body’s Decision Within thirty (30) working days of the conclusion of the hearing, the Appeal Hearing Body shall issue a written statement of decision. If the Appeal Hearing Body is the City Council, the decision is final and binding. If the Appeal Hearing Body is the City Council’s designee, the decision is advisory and may be taken to the City Council for a final and binding decision. Beyond consideration of the City Council, there is no process for reconsideration or appeal within the City’s administrative process. 14. Proof of Service of the Written Findings and Decision The City will mail and email a copy of the final written findings and decision, along with a proof of service of mailing that confirms that each of the parties and each of the parties’ representatives were mailed the final written findings and decision. It shall be the responsibility of the employee to inform the City of their address and email address. A copy of the decision shall also be provided to the Human Resources Manager. RULE XXXI GRIEVANCES A. Purpose and Applicability of Grievance Procedure This grievance procedure is established in order to provide adequate opportunities for employees to bring forth their views relating to any unfair or improper aspect of their employment with the City, and to seek correction thereof. The procedures set forth in this Rule shall apply to all employee grievances except where another procedure has specifically been prescribed elsewhere in these Rules or applicable MOU. Matters specifically excluded from the grievance procedures set forth in this Rule include: 1. Performance evaluations or performance improvement plans; 2. Deferred or denied merit pay or step merit increases; 3. Verbal or written counseling; 4. Any disciplinary action; 292 81 5. Policy decisions of the City Council; 6. Transfer to another position without a loss of pay; and 7. Matters for which there is a separate appeal process, including, but not limited to, disciplinary action, or for which a separate process has been established under these Rules or another City policy. B. Definitions The following definitions will be applicable for purposes of this Rule only: 1. Grievance An employee’s contention that the City has failed to comply with an established rule, regulation, policy, procedure, ordinance, or resolution governing personnel practices or working conditions or a non-disciplinary separation from employment as provided for in these rules. 2. Grievance Procedure The process by which the validity of a grievance is determined, as set forth in Section C of this Rule. C. Grievance Procedure 1. Step One: Supervisor Within fifteen (15) calendar days after the events giving rise to the grievance, the aggrieved employee shall inform their immediate supervisor, in writing, of their grievance and the relevant facts. At least one conference shall be held between the aggrieved employee and their immediate supervisor after the employee has expressed their grievance. The supervisor shall advise the aggrieved employee of their decision within fifteen (15) calendar days following receipt of the grievance. 2. Step Two: Department Head If the aggrieved employee believes that their grievance has not been resolved through Step One, the employee may, within ten (10) calendar days after receipt of their supervisor’s decision, fill out and submit a City Grievance Form to their Department Head. The Grievance Form shall set forth all the facts necessary to an understanding of the issues involved and the aggrieved employee shall include a citation to the rule, regulation, policy, procedure, ordinance, or resolution alleged to have been violated and the remedy sought. The Grievance Form shall be signed by the aggrieved employee and submitted to their Department Head. The Department Head shall meet with the employee and their representative. Within seven (7) calendar days following the date of the grievance meeting the Department Head shall inform the aggrieved employee of their decision in writing. 293 82 3. Step Three: City Manager If the aggrieved employee believes that their grievance has not been resolved through Step Two, the employee may, within ten (10) calendar days from receipt of the written decision from their Department Head, submit their grievance to the City Manager. Such submittal shall include the Grievance Form submitted in Step Two, a written statement of any issues which are still in dispute and the remedy requested. The City Manager or their designee shall meet with the employee and take such review and investigative action that the City Manager deems necessary. The City Manager will inform the aggrieved employee in writing of their decision within ten (10) calendar days of the grievance meeting. The decision of the City Manager or their designee will be final and binding, and no further appeal may be had under the City’s administrative processes. D. Time Limits 1. Failure by the City at any step of this grievance procedure to communicate the decision to the aggrieved employee within the specified time limits will allow the aggrieved employee to proceed to the next level of review step. 2. Failure of the aggrieved employee to comply with the time limits of the grievance procedure constitutes settlement and resolution of the grievance. 3. The time limits specified at any step in this grievance procedure may be extended by mutual, agreement in advance of a deadline. E. General Provisions 1. If a grievance is regarding conduct by the supervisor or manager who would be responsible for hearing the grievance at any step in the procedure set forth in this Rule, then the aggrieved employee may instead request approval to submit the grievance to the Human Resources Manager, or, if the grievance concerns conduct by the Human Resources Department, to the City Manager. The time limits set forth in Section C of this Rule will be tolled from the date of the aggrieved employee’s written request to the Human Resources Department or City Manager until the date of the City’s written response to such a request. 2. If the aggrieved employee’s Department Head also functions as their sole immediate supervisor at the time their grievance is submitted, then the employee may request that the Department Head permit the aggrieved employee to combine Steps One and Two of the grievance procedure set forth in Section C of this Rule. The Department Head will respond in writing to grant or deny such a request, and if granted, will confirm the step of the grievance procedure that will be deemed to apply. The time limits set forth in Section C of this Rule will be tolled from the date of the employee’s written request until the date of the City’s written response to such a request. 3. No retaliation or prejudice shall be suffered by employees making use of the grievance 294 83 procedure by reason of such use. 4. Forms for filing and processing grievances and other documents necessary under this Rule shall be prepared by the Human Resources Manager and given appropriate distribution. All documents, communications, and records dealing with the processing of grievances shall be filed separately from employee personnel files. 5. Communication with the aggrieved employee shall be processed by personal signed receipt of document, certified mail, registered mail or email. RULE XXXII LAYOFF POLICY Determination of need for layoff, order of layoff, transfers ensuing from abolition of position, and status of personnel with respect to Eligibility Lists will be handled in accordance with Section 2.76.200 of the Municipal Code. A. Abolishment of Position Whenever, in the judgment of the City Council, it becomes necessary to abolish any position of employment, the employee holding such position or employment may be laid off or demoted without disciplinary action and without the right of appeal through either disciplinary appeal or grievance procedures. The City Council may abolish such position only by a resolution, which will set forth in detail the reason, or necessity that requires the abolition of such position of employment. The City Manager will determine the class and number of positions to be affected, the layoff date, and will notify the Department Head in writing of such reduction. B. Written Notice of Layoff Any employee to be laid off will be given written notice of layoff not less than thirty (30) calendar days prior to the effective date of such layoff. C. Order of Layoff 1. Employees in the same class of positions will be laid off according to employment status in the following order: temporary, part-time, probationary, and then regular. Temporary, part-time, and probationary employees will be laid off according to the needs of the service as determined by the City Manager. 2. In cases where there are two or more regular employees in the class from which the layoff is to be made, such employees will be laid off on the basis of the most recent performance evaluation, with the employee with the least satisfactory performance being laid off first. 3. In cases where their most recent performance evaluations are equal, the employee with less seniority will be laid off first. For purposes of layoff, “seniority” is defined as time in the current class, with any ties determined based on total time employed by the City 295 84 from the employee’s date of hire to present, excluding part-time or temporary appointments and any unpaid, unprotected time off D. Vacancy and Demotion Except as otherwise provided, whenever there is a reduction in the work force, the City Manager may, but is not required to, demote an employee identified for lay-off to a vacancy, if any, within the department in a lower class for which the employee is qualified. An employee may request to demote to a vacant position within the organization. An employee requesting a demotion must file a written request with the Department Head within five (5) working days of receiving written notice of layoff. The employee may only be demoted when the affected Department Head(s) and the City Manager approve the demotion. An employee who is offered a demotion has the right to refuse the demotion without losing their right to be placed on a reemployment list in accordance with Section F, below. E. Specially Funded Positions When a position is created and is fully funded by a grant of funds from the county, state, or the federal government, the position will be automatically abolished when the funding is terminated. The incumbent of the position will be terminated on the date upon which the position is abolished and the layoff and reemployment procedures prescribed in these Rules are not applicable. F. Reemployment 1. Reemployment List a. The names of all regular and probationary employees who were laid off, reduced in class, displaced, or who have received a layoff notice and voluntarily resigned will be placed on a reemployment list for their former class(es). It will be the duty of the employee to provide an address and any forwarding information for contact to the City. b. Whenever a vacancy occurs in the class for which a reemployment list exists, the City may send a certified and/or overnight letter or email advising the person of the opportunity to apply for reemployment. c. Persons who refuse reemployment or fail to respond to a notice of vacancy will be removed from the list and waive any reemployment rights. 2. Duration of Reemployment List The reemployment list will be effective for a period of one year from the date of change in the employee’s status due to City layoff, except that persons appointed to regular positions of the same level as that which laid off, will, upon such appointment, be removed from the list. Persons reemployed in a lower class, or on a temporary basis, will remain on the list for the higher position for the remainder of the one year period. 296 85 3. Anniversary Date and Date of Hire Upon reemployment, an employee’s anniversary date and date of hire will remain the same as if the employee had remained employed the entire period of layoff. RULE XXXIII SEPARATION FROM CITY SERVICE AND REEMPLOYMENT A. In General 1. Any employee separating from City service may be requested to attend an exit interview conducted by the employee's supervisor, Department Head, or the Human Resources Department. 2. A separating employee must work the day following an observed holiday in order to receive holiday pay under Rule XXXVIII: Holidays. Benefits (vacation, sick leave, personal necessity, medical, etc.) will be accrued up to and including the last day worked. 3. On or before an employee’s last day of work, they must return all City property in their possession or for which they are responsible, including keys and City identification card. B. Types of Separation All separations of employees from positions in City employment are designated as one of the following types: 1. Probationary Release; 2. Release of temporary or part-time employee; 3. Resignation; 4. Retirement; 5. Job abandonment; 6. Layoff; 7. Non-disciplinary or medical separation; 8. Disciplinary separation; 9. Death of the employee. C. Probationary Release Probationary employees serving in their initial probationary period with the City may be released at any time during the probationary period as recommended by the Department Head, without 297 86 cause or reason or notice. A released probationary employee has no right to appeal or to submit a grievance. D. Release of Temporary Employee A temporary employee may be separated at any time, without cause, and without right to any appeal or grievance. E. Resignation To resign in good standing, an employee must inform their Department Head in writing at least two weeks in advance of the effective date of the resignation. The reason for leaving should be included in the resignation. Failure to give the required notice may be cause for denying future employment by the City. Resignation will be deemed accepted upon submission. Once a resignation has been accepted, it is final. A resignation can be accepted by the Department Head even if it is submitted less than two weeks prior to the planned resignation date. F. Retirement An employee planning to retire should provide a written notice to the Department Head prior to the effective date of the retirement. A notice of retirement becomes final when the City is notified by CalPERS of the effective date of the retirement. Only employees who meet the conditions for eligibility set forth in the City’s retirement plan and applicable regulations may elect to receive benefits earned under the retirement plan. G. Abandonment of Position An employee is deemed to have resigned from their position if they are absent for four (4) consecutive scheduled work days/shifts without prior authorization and without notification during the period of the absence. The employee will be given written notice, at their address of record, of the circumstances of the job abandonment, and an opportunity to provide an explanation for the employee’s unauthorized absence. An employee who promptly responds to the City’s written notice, within the timeframe set forth in the written notice, can arrange for an appointment with the Human Resources Manager before final action is taken, to explain the unauthorized absence and failure of notification. An employee separated for job abandonment will be reinstated upon proof of justification for such absence, such as severe accident, severe illness, false arrest, or mental or physical impairment which prevented notification. No employee separated for job abandonment has the right to a post-separation appeal. H. Layoff As provided in Rule XXXII: Layoff Policy, an employee may be separated from employment by layoff. I. Non-disciplinary Separation Any employee separated because of an inability to accommodate after the reasonable 298 87 accommodation and interactive process is concluded in accordance with these Rules or City policies, will be given a written pre-separation notice of the reasons for the separation, the evidence supporting the decision to separate for non-disciplinary reasons, and an opportunity to respond before the separation takes effect. An employee separated for non-discipline has the right to a post-separation appeal under the Grievance Procedure. J. Disciplinary Termination A regular employee may be separated from employment for disciplinary reasons as provided for in Rule XXX: Discipline. K. Death of the Employee In the event of a death of an employee, payment of all earned wages due will be in accordance with the laws of the State of California. Unless otherwise provided by law, payment of any other funds due the deceased employee will be paid to the beneficiary so designated in writing by the employee. The City will distribute the Beneficiary Designation form. 299 88 EMPLOYEE ACKNOWLEDGMENT OF RECEIPT OF PERSONNEL RULES This acknowledges that I have received a copy of the City of Hermosa Beach Personnel Rules and I represent that I am expected to read and understand the document and associated personnel policies. I had an opportunity to ask questions and receive clarification from the City regarding conditions of employment, policies, and rules contained herein, and I agree to abide by such conditions of employment, policies, and rules. I recognize that the Personnel Rules supersede any related Personnel Rules, Employee Handbook, policy statements, manuals, and/or administrative policies previously issued by the City of Hermosa Beach. I understand that these Personnel Rules do not create a vested contractual right in the execution by the City of Hermosa Beach of any duties and responsibilities relating to these Personnel Rules or associated personnel policies. PRINT FULL NAME ________________________________________________________ SIGNED __________________________________________________________________ DATE _______________________ 300 301 302 303 304 305 306 307 308 309 310 311 312 313 314 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 23-0308 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 23, 2023 RECOMMENDATION TO REJECT CLAIM (Human Resources Manager Vanessa Godinez) Recommended Action: Staff recommends City Council reject the following claim and refer it to the City’s Liability Claims Administrator: Claimant:Rameron Perez Date of Loss: February 9, 2023 Date Filed:February 23, 2023 Allegation:Claimant states he was driving southbound on Ardmore Avenue at 8th Street when a truck driving in front of him caused a drain cover to come off and he drove into the drain causing damage to his vehicle. Attachment: 1.Claim Report for Rameron Perez Respectfully Submitted: Vanessa Godinez, Human Resources Manager Legal Review: Patrick Donegan, City Attorney Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 5/18/2023Page 1 of 1 powered by Legistar™315 316 317 318 319 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 23-0291 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 23, 2023 APPROVAL OF THE COMMENCEMENT OF SPECIAL EVENT LONG-TERM AGREEMENT NEGOTIATIONS (Community Resources Manager Lisa Nichols) Recommended Action: Staff recommends City Council approve the commencement of long-term agreement negotiations with the following organizations for the following special events: ·Amateur Athletic Union (AAU) for the AAU Junior National Championships; ·Association of Volleyball Professionals (AVP) for the Hermosa Beach Open; ·Junior Volleyball Association (JVA)/Beach Volleyball Clubs of America (BVCA)for the JVA/BVCA National Championships; and ·Hermosa Beach Friends of the Parks for Pets in the Park,Movies at the Beach,and Pumpkins in the Park. Executive Summary: The Community Resources Department is tasked with overseeing special event requests and permits on public property.The Special Events Policy Guide outlines the Long-term Agreement (LTA) Program,which allows organizations that meet the eligibility requirements to apply for an LTA to solidify event dates for up to three years. At its May 2,2023 meeting,the Parks,Recreation and Community Resources Commission (Commission)recommended the commencement of LTA negotiations to City Council with the following organizations for the following special events: ·AAU for the AAU Junior National Championships; ·AVP for the Hermosa Beach Open; ·JVA and BVCA for the JVA/BVCA National Championships; and ·Hermosa Beach Friends of the Parks for Pets in the Park,Movies at the Beach,and Pumpkins in the Park. Background: The Community Resources Department is tasked with overseeing special event requests and permits City of Hermosa Beach Printed on 5/18/2023Page 1 of 8 powered by Legistar™320 Staff Report REPORT 23-0291 The Community Resources Department is tasked with overseeing special event requests and permits on public property.The Special Events Policy Guide (Attachment 1)serves as a comprehensive document for event producers with information on the review and approval process,applicable fees, policies,and Hermosa Beach Municipal Code chapters and sections pertaining to special events. The Special Events Policy Guide outlines the Long-term Agreement (LTA)Program,which allows organizations that meet the eligibility requirements to apply for an LTA to solidify event dates for up to three years and eliminates the need for organizations to submit a special event application each year and participate in the annual review and approval process by the Commission and City Council. Additionally,the LTA Program provides an opportunity for event fees to be subsidized with a decrease or elimination through a negotiation process between the City and organization. Since the implementation of the LTA Program,the City has entered into 10 LTAs.Attachment 2 is a table of the current LTAs including the organization,event,term of the agreement,payable fees to the City, and estimated fees waived annually for each agreement. The LTA program requires the Commission to review and provide a recommendation to City Council on whether it believes the City should enter into an LTA with an organization for its special event. At its March 7,2023 meeting,the Commission recommended the commencement of LTA negotiations to City Council with the following organizations for the following special events: ·Mychal’s Learning Place for the California Great Santa Stroll; ·Great Autos of Yesteryear for the Classic Car Show; ·The Jewish Community Center for the Community Chanukah Celebration; ·Fine Arts Group of Hermosa Beach for the Fine Arts Festival; ·Hermosa Beach Education Foundation for the Hearts of Hermosa; ·International Surf Festival; ·Skechers Foundation for the Skechers Pier to Pier Friendship Walk; ·Spyder Surf Shops for Spyder Surf Fest; and ·MESP Inc. for the Hermosa Beach Triathlon. At its March 28, 2023 meeting, City Council approved Commission’s recommendation. City of Hermosa Beach Printed on 5/18/2023Page 2 of 8 powered by Legistar™321 Staff Report REPORT 23-0291 At its May 2,2023 meeting,the Commission recommended the commencement of LTA negotiations to City Council with the following organizations for the following special events: ·AAU for the AAU Junior National Championships; ·AVP for the Hermosa Beach Open; ·JVA and BVCA for the JVA/BVCA National Championships; and ·Hermosa Beach Friends of the Parks for Pets in the Park,Movies at the Beach,and Pumpkins in the Park. Past Commission and Council Actions Meeting Date Description March 7, 2023 Commission recommended to City Council the commencement of long-term agreement negotiations March 28, 2023 City Council approved the commencement of long-term agreement negotiations May 2, 2023 Commission recommended to City Council the commencement of long-term agreement negotiations Discussion: Staff received four additional LTA applications (Attachments 6-9).LTA applications may be submitted anytime.However,staff requested organizations that currently hold an LTA set to expire in 2023,or organizations that had previously expressed interest in an LTA,to submit an LTA application by February 23,2023 to allow staff adequate time to negotiate and form a new agreement for the organizations’events from 2024 to 2026.However,to provide additional time for staff to attempt to address conflicts with the 2024-2026 event dates requested from AAU,AVP,and JVA/BVCA,these organizations’applications were not included within the original review of LTA applications at the Commission’s March 7,2023 meeting.Friends of the Parks’LTA application was received after the February 23,2023 deadline,which is why the organization’s application was not included within the original review of LTA applications at the Commission’s March 7, 2023 meeting. For an organization to be eligible for consideration of a long-term agreement for its special event,it must meet at least three of the following: ·Its special event(s)must qualify as an Impact Level II or III (per the Impact Characteristics City of Hermosa Beach Printed on 5/18/2023Page 3 of 8 powered by Legistar™322 Staff Report REPORT 23-0291 Matrix in the Special Events Policy Guide) and meet at least one of the following: o Have a combined estimated total of 5,000 people in attendance per day; or o The special event must be at least two consecutive days, including setup and teardown. ·The special event has been held in Hermosa Beach for at least three consecutive years; ·The special event must be produced by an organization that serves,involves,and/or promotes Hermosa Beach’s coastal lifestyle, its residents, schools, and/or businesses; ·The organization must be able to demonstrate how its programs (outside of those provided at the special event)provide a positive impact to the City including enhancements to quality of life to the Hermosa Beach community;or the offering of recreational,cultural,social,and/or educational activities of interest to the community; or ·The special event can demonstrate: o A community benefit; or o A positive economic impact as a result of the special event. Attachment 10 is a table of the four additional LTA requests including the organization,event,a brief description of the event,the requested event dates,and whether it is a new LTA request or a renewal LTA request.Attachments 11-13 are the 2024-2026 Special Events Calendars with the requested event dates.The current 2023 Special Events Calendar is included as Attachment 14 for informational purposes.Requested dates are not confirmed at this phase of review,but would be part of the negotiation process if City Council approves the commencement of negotiations with each organization.The dates are provided for informational purposes only.If City Council affirms the Commission’s recommendation to proceed with the four additional LTA requests,staff would begin negotiations with the organizations and return to City Council for approval of the agreements. AAU, AVP, and JVA/BVCA Conflicts While requested dates are not confirmed at this phase of the review,staff is providing notice to City Council of conflicting event date requests from AAU,AVP,and JVA/BVCA.The conflicting requests are displayed on Attachment 10 and in the months of July on Attachments 11-13.Historically,staff has received conflicting event date requests from AAU,AVP,and JVA/BVCA as each organization prefers event dates in early to mid-July. AVP is requesting new event dates to allow event setup to begin the second Friday of July of each year.AVP’s current LTA for its 2021-2023 events permits setup beginning on the last Wednesday of City of Hermosa Beach Printed on 5/18/2023Page 4 of 8 powered by Legistar™323 Staff Report REPORT 23-0291 June each year. AAU and JVA/BVCA are requesting event dates in line with each organization’s event dates approved through the Special Events Permit Program from 2021-2023. If City Council approves the Commission’s recommendation to enter into LTA negotiations with AAU, AVP,and JVA/BVCA,staff would recommend to City Council AVP’s new event date requests in their new agreement at a future Council meeting. With AVP’s current LTA allowing event setup to begin on the last Wednesday of June each year,this results in event setup continuing through the Fourth of July holiday.The Fourth of July holiday draws large crowds to the City with many community members and visitors enjoying the beach,Strand,and Pier Plaza.Additional staff resources are needed to manage the large crowds.The Police Department secures up to 50 extra officers from other cities and the LA County Sheriff’s Department, to assist with crowd control and traffic control on this holiday.Prior to the adoption of AVP’s current LTA,staff did not permit any event activities to take place on the Fourth of July holiday for the following reasons: ·to limit impact to the large crowds; ·to limit impacts to the accessibility of the beach, Strand and Pier Plaza; ·to limit impacts to parking; and ·to prevent additional impacts to City and staff resources. However,during negotiations for AVP’s current LTA,an exception was made to allow AVP to load in through the Fourth of July holiday for the following reasons: ·to eliminate date conflicts with AVP and the Olympic Games due to athlete participation conflicts, overlapping broadcast coverage, and sponsor interests in both events; ·to allow AAU and JVA/BVCA to follow AVP and take place prior to the final week of July,which both organizations have noted is too late in the month for its events to take place due to competing school schedules across the nation; and ·to mitigate for the increase of AVP’s total set-up days from three to five to limit activity as much as possible on the Fourth of July holiday and the weekend closest to the holiday. While AVP’s current LTA is for its 2021-2023 events,only the junior portion of AVP’s event took place in 2021 due to concerns with COVID-19.The junior event took place after the Fourth of July holiday, from Monday,July 5 through Monday,July 12.This resulted in 2022 serving as the first year AVP’s setup took place on the Fourth of July holiday. Staff would recommend in AVP’s new agreement its new event date requests to City Council at a future meeting following review of the 2024-2026 calendars,and consideration of City stakeholder City of Hermosa Beach Printed on 5/18/2023Page 5 of 8 powered by Legistar™324 Staff Report REPORT 23-0291 and community needs demonstrated following the completion of AVP’s 2022 event, outlined below. ·A survey was produced by the Hermosa Beach Chamber of Commerce and Visitors Bureau in August of 2022,which focused on receiving input on special events on public property during the summer season from businesses within the City.Attachment 15 provides an overview of the results of the survey.The survey results indicated that AVP, following Fiesta Hermosa,is the second event that provides the most positive economic impact to businesses.The survey also indicated the loss of parking to accommodate AVP’s parking needs,resulted in a negative economic impact for some businesses because of the event in 2022. ·Several downtown businesses and community members provided direct feedback to staff that AVP’s setup during the Fourth of July was too impactful because it limited the community’s and visitors’access to the downtown area and parking,resulting in a negative impact to business operations. Furthermore,accommodating AVP’s new event date requests would allow AVP to condense its setup from five days to three days,which would further reduce the impacts to City stakeholders,the community, and accessibility of the downtown area. Staff would continue to work with AAU and JVA/BVCA to negotiate alternate dates for each organization’s events. General Plan Consistency: This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below: Governance Element Goal 1. A high degree of transparency and integrity in the decision-making process. Policy: ·1.6 Long-term considerations.Prioritize decisions that provide long-term community benefit and discourage decisions that provide short-term community benefit but reduce long-term opportunities. Parks and Open Space Element Goal 3. Community parks and facilities encourage social activity and interaction. Policies: ·3.1 Community-friendly events.Encourage,permit,and support community group,nonprofit, or business organized events on City property that support physical activity,beach culture,and City of Hermosa Beach Printed on 5/18/2023Page 6 of 8 powered by Legistar™325 Staff Report REPORT 23-0291 family-friendly social interactions. ·3.2 Social and cultural events.Design and program parks and open space to accommodate unique social and cultural events to foster connectedness and interaction. ·3.3 Commercial use of facilities.Regulate and enforce commercial use of City parks and open spaces to ensure activities do not impact general use and enjoyment. Goal 8.Special events at the beach are balanced to support community recreation and economic development without restricting coastal access or impacting the community. Policies: ·8.3 Community-focused events.Prioritize the approval of special events that enhance the sense of community,improve economic vitality,and foster a healthy environment and active lifestyles. ·8.4 Family-focused events.Prioritize events that appeal to a wide segment of community members. Fiscal Impact: At this time,the fiscal impact associated with the recommended action is unknown.Special event fees are negotiated as part of each agreement.Therefore,the impacts are not known until negotiations are completed. Attachments: 1. Special Events Policy Guide 2. Table of Current Long-term Agreements 3. Link to March 7, 2023 Commission Staff Report 4. Link to March 28, 2023 City Council Staff Report 5. Link to May 2, 2023 City Council Staff Report 6. AAU Long-term Agreement Application 7. AVP Long-term Agreement Application 8. JVA/ BVCA Long-term Agreement Application 9. Hermosa Beach Friends of the Parks Long-term Agreement Application 10. Table of Long-term Agreement Requests 11. 2024 Special Events Calendar 12. 2025 Special Events Calendar 13. 2026 Special Events Calendar 14. 2023 Special Events Calendar 15. Chamber of Commerce Summer Special Events Survey Overview City of Hermosa Beach Printed on 5/18/2023Page 7 of 8 powered by Legistar™326 Staff Report REPORT 23-0291 Respectfully Submitted by: Lisa Nichols, Community Resources Manager Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Patrick Donegan, City Attorney Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 5/18/2023Page 8 of 8 powered by Legistar™327 HERMOSA BEACH SPECIAL EVENTS POLICY GUIDE 328 1 This policy guide has been developed to clarify and carry out the City’s mission statement related to special events that occur on outdoor public spaces within the community. Cover Image: Hermosa Beach Murals Project - John Van Hamersveld Mission Statement Hermosa Beach strives to offer a safe and enjoyable environment for special events to take place in a way that balances resident and visitor needs. Special events in Hermosa Beach are celebrated for being community-friendly, enhancing local beach culture, and offering a myriad of benefits to the local community. The City of Hermosa Beach* works collaboratively with event operators in an efficient and clear manner to process and carry out permits in compliance with this policy. * “City of Hermosa Beach” collectively refers to City staff, Parks, Recreation and Community Resources Advisory Commission, City Manager, and City Council. City Contact Information The City of Hermosa Beach Department of Community Resources is available to assist and answer any questions related to the special events process: Website: www.hermosabeach.gov Phone: (310) 318-0280 Email: hbconnect@hermosabeach.gov Address: 710 Pier Avenue, Hermosa Beach, CA 90254 329 2 Table of Contents General Information + Frequently Asked Questions.......................................................................................3 When is a special event permit required? How do I apply for a special event permit? Are private events allowed? What is the “Nothing Weekend”? How will this policy be enforced? Where are special events allowed? Use Classification + Impact Characteristics……………………………………………….…...…………………5 Impact Characteristics Matrix Pass-Through Events Pier Plaza Promotions Approval Guidelines + Requirements……………………………………………………………………….…….6 Event Approval Findings Application Submittal Deadlines and Approval Process Peak Season Event Limits Simultaneous Use of North and South Volleyball Courts Pre/Post Event Meetings Accessibility Plan Site Plan, Equipment, and Signage Amplified Sound Food, Beverage, or Merchandise Sales Professional Filming Security Insurance Event Day Expectations Applicable Fees…………………………………………………………………………………….……………10 Current Fee Schedule Application Fees Special event permit Fee Additional Fees Damage Deposit Refund/Cancellation Policy Compliance…...…………………………………………………………………………………………...……12 Environmental Requirements Applicable Codes + Regulations Fee Waivers…...…………………………………………………………………………….…………...………13 Funding Limits Eligibility Approval Obligations Disqualification Long-term Agreements………………………………………………………………………………..…………14 Eligibility Term Limits Procedures Obligations 330 3 General Information + Frequently Asked Questions When is a special event permit required? Any organized event, activity, celebration, or function involving the use of the beach at which one hundred or more persons are to be assembled, or use of outdoor city facilities, rights-of-way, or parkland at which twenty- five or more persons are to be assembled, requires a special event permit. Additionally, a special event permit shall be required for any commercial or non-profit group requesting use of any outdoor city facilities, rights-of- way, or parkland within the city. How do I apply for a special event permit? Applications for special events must be submitted using the online form on the City of Hermosa Beach website and questions may be directed toward the Department of Community Resources. Are private events allowed? All events located on the beach within the commercial zone, the Pier, or Pier Plaza must be open to spectators/general public free of charge. Participant entry fees are permissible. What is the “Nothing Weekend”? On at least one weekend during each summer season, the Parks, Recreation and Community Resources Advisory Commission will recommend no special event permits be issued. This means that any application for a special event permit that coincides with the designated “Nothing Weekend” will be asked to change dates for the event to be considered. How will this policy be enforced? The special events policy will be strictly enforced by Community Resources Department, Code Enforcement Officers, and the Police Department. Events, either permitted or unpermitted, found to be violating City policy or failing to comply with any of the requirements of the Hermosa Beach Municipal Code may be subject to penalties or fines. Special events, and any of its participants, vendors, or spectators, found to have caused damage or be in violation of any City policy or the Hermosa Beach Municipal Code may be subject to greater deposits, regulation, or restrictions when submitting special event applications in the future. Where are special events allowed? To ensure adequate space and resources are available, and to limit potential disturbances to the community, special events are limited to the following locations: • South of Pier within the Commercial Zone; between 10th Street and the Pier; • North of the Pier within the Commercial Zone; between the Pier and 15th Street; • Designated Surf Zone • The Strand o Strand use is only permitted for events continuously moving with no obstruction to public access; • Pier Plaza; • Within public right of way (please note that any event within the public right of way is subject to approval by the Chief of Police); and • The following City parks: o Valley Park, 2521 Valley Drive; o Community Center, 710 Pier Avenue; o Clark Field, 861 Valley Drive; o Edith Rodaway Park: 350 Prospect Avenue; and o The Greenbelt. Special event applications for City parks not included above will be considered on a case-by-case basis. Special event permits will not be issued for South Park, 425 Valley Drive, or Noble Park, 1400 The Strand. 331 4 Commercial Zone 332 5 Use Classifications + Impact Characteristics Special events are evaluated based on several factors and will be categorized as Impact Level I, II, or III based on the information provided in the special event application. Once the information is submitted and reviewed by the Community Resources Department, City staff will determine the Impact Level of the event using the Impact Characteristics Matrix. The Impact Level of the event will be used to determine: o applicable fees; o deadline for the special event application submittal; o requirements for pre-event meeting(s) and post event walk through(s); and o level of review for approval (City staff, Parks, Recreation and Community Resources Advisory Commission and/or City Council). Impact Characteristics Matrix If more than one option is applicable, the highest characteristic will be used to determine the impact level. Characteristic Impact Level I Impact Level II Impact Level III Total Attendees and Spectators Per Event Day 100-500 501 – 1,999 2,000 or More Event Location(s) Park or Beach The Pier or Pier Plaza Streets, the Strand, or Public Right of Way Use of Volleyball Courts and Beach Tennis Courts None • North Volleyball Courts; or • Beach Tennis Courts • North and South Volleyball Courts; or • North and South Volleyball Courts and Beach Tennis Courts; or • North Volleyball Courts and Beach Tennis Courts Event Season(s) Winter Spring or Fall Summer – Peak Season (Memorial Day to Labor Day) Event Day(s) Monday - Thursday Friday, Saturday, or Sunday Holiday Total Consecutive Event Days (Including Set-up and Tear-down) 1-2 3-4 5 or More (May not exceed 15) Additional requests such as Film/Still Photo Permit, Reserved Parking, Fencing, Staging, Street Closures, or Amplified Sound Permit None 1-2 3 or more Impact Level 5 or More Applicable =Impact Level I 2 or More Applicable = Impact Level II 2 or more Applicable = Impact Level III Pass-Through Events A pass-through event is exactly what the name implies, the event participants pass through the City of Hermosa Beach and the event does not start or end in Hermosa Beach. A special event application is required to be submitted and pass-through events are required to follow the approval process required based on the Impact Level assigned to the event. Pier Plaza Promotions 333 6 The Pier Plaza Promotion option is designed to provide companies or event sponsors a one-day promotional opportunity on Pier Plaza subject to the Pier Plaza Use fee. These events must be strictly commercial product or service promotions and not special events. Companies or sponsors who request approval for this use will be required to submit a special event application. Up to five Pier Plaza Promotions may be approved each calendar year. Approval Guidelines + Requirements Event Approval Findings A special event permit may be issued upon finding that: 1. The applicant reimburses the City for all costs incurred by the City in connection with the event, including public safety, traffic control and monitoring. 2. The number of estimated attendees can be accommodated at the proposed location and surrounding area. 3. The applicant is capable and qualified to manage the event in a competent, professional manner in accordance with all conditions of approval. 4. Adequate provision has been made for satellite parking, shuttle transportation and traffic control (as requested and determined by City staff). 5. Adequate provision has been made for security, crowd control, ingress and egress, and clean-up (as requested and determined by City staff). 6. Adequate provision has been made for trash clean-up and pick-up (as requested and determined by City staff). 7. Adequate provision has been made for additional portable restroom facilities (as requested and determined by City Staff). 8. The total number of days required for the event shall not exceed sixteen consecutive days. 9. The applicant provides required insurance, deposits, bonding and indemnification of the City. Application Submittal Deadlines and Approval Process Special event applications must be submitted as follows: • New events: If the new event is an Impact Level I or II, the application must be submitted at least ninety (90) days in advance of the event. If the new event is an Impact Level III, the application must be submitted no later than July 30 for the following calendar year. New events to Hermosa Beach will be subject to a Public Hearing by both the Parks, Recreation and Community Resources Advisory Commission and City Council. • Returning Level III events: Must be submitted no later than July 30 for the following calendar year. Upon recommendation for approval by the Parks, Recreation and Community Resources Advisory Commission and approval by City Council, permits will be processed and issued by the Community Resources Manager. • Returning Level II events: Must be submitted at least ninety (90) days in advance of the event. Upon Parks, Recreation and Community Resources Advisory Commission approval, the Community Resources Manager may process and issue permits. Should the Parks, Recreation and Community Resources Advisory Commission recommend denial of a special event, that decision may be appealed to the City Council. • Returning Level I events: Must be submitted at least thirty (30) days in advance of the event. Level I events will be reviewed, and permits will be issued by the Community Resources Manager. Should the Community Resources Manager recommend denial of a special event, that decision may be appealed to City Council. o Pier Plaza Promotions: Review and approval of Pier Plaza Promotion events will follow the same approval process as Level I events. Any returning event to the City that is requesting a significant change to the event format including the location, total event days, or estimated attendance and spectator total may be subject to the application submittal deadlines and approval process outlined for new events at the discretion of the Community Resources Manager. The Parks, Recreation and Community Resources Advisory Commission and City Council will evaluate and recommend approval of returning Impact Level III events and a “Nothing Weekend” first, and then will consider approval of returning Impact Level II events. Then staff will consider approval of Impact Level I events. Events submitted earliest will be given priority for their preferred dates. 334 7 Review Timeline (Returning Events) Application Period Opens Last Day to Submit Application Parks, Recreation and Community Resources Advisory Commission Review City Council Review Impact Level I October 15 (for following calendar year) 30 days prior to event n/a n/a Impact Level II October 15 (for following calendar year) 90 days prior to event Beginning in December n/a Impact Level III July 1 (for following calendar year) July 30 (for following calendar year) September Meeting October Meeting At the discretion of the Community Resources Manager, special event applications may be submitted for consideration after the application submittal deadline has passed, provided: • there are unforeseeable circumstances (memorial service, team victory celebration, need for minimal marketing/advertising) • the event does not exceed Peak Season Event Limits • the event can still meet all of the event approval findings The Community Resources Manager and the City’s Special Events Team will participate in the review and approval of special event applications submitted after the deadline has passed. The Parks, Recreation and Community Resources Advisory Commission and City Council will receive an update on the status of events submitted after the deadlines. Event organizers are expected to be present at the Parks, Recreation and Community Resources Advisory Commission and City Council meetings (if required) where their event is scheduled to be reviewed. Peak Season Event Limits To balance coastal access with beach events, the Beach, the Strand, and Pier Plaza will be limited to the following number of events during the peak summer season (Memorial Day to Labor Day – approximately 100 days over the summer): o Maximum of 45 days used by Level III Events o Maximum of 25 days used by Level I and II Events, and (on days not used by Level III Events) Events under a Long-Term Agreement will be categorized by their Impact Level o City Sponsored/Contracted Events will be categorized by their Impact Level The monthly number of event limits for off-peak season (Labor Day to Memorial Day) will be limited to a maximum of 15 days used by events per month. Additionally, only two events per any given day will be permitted in the City. Simultaneous Use of North and South Volleyball Courts One side of the North and South of Pier Volleyball courts will be required to remain open for general public use during special events occurring on weekends. An exception may be provided for events that occur at the same time as City-sponsored classes utilizing the North or South of Pier Volleyball Courts or at the discretion of the Parks, Recreation and Community Resources Advisory Commission and City Council. Impact to Beach Tennis Courts Any event requesting removal of the Beach Tennis Courts must provide one of the following: • An event footprint that would allow for at least three of the permanent Beach Tennis Courts to remain for general public use; or • Temporary Beach Tennis Courts available for general public use. o Temporary courts must remain at least 50 feet from the strand wall and shall not block beach access or hinder emergency access onto and from the beach by the Los Angeles County Lifeguards. If temporary courts are provided outside of the Commercial Zone, outside of the event footprint, it is the responsibility of the event producer to set-up and remove the courts daily as they are not permitted to remain overnight. 335 8 o The City and Beach Tennis community would assist with providing the temporary poles and nets to the event producer and provide guidance for installation/removal. Event Notifications The Community Resources Department may require event producers to provide written notification to all residents and businesses within a 500-foot radius of the event site. The City shall provide the notice, which shall include the date and time of the event and the telephone number of the designated event representative. Said written notice shall be provided to the surrounding residents and businesses by the event representative not less than 1 week prior to the event. Additionally, new event requests for locations outside of the Beach or downtown area, require event notifications to be posted at the event site leading up to the scheduled Public Hearing to provide the community additional notice of the proposed new event. Pre/Post Event Meetings Pre-event meetings and post-event walkthrough/evaluations with City staff and event producers may be required. A “pre-event meeting” may be scheduled anytime between 3 months to several weeks prior to the actual event date as determined by City staff. The goal of this meeting is to provide information to all City Departments involved or impacted by the event. The Community Resources Department may require any event to have an “on-site meeting” prior to the event and a final site map must be presented at this time. City staff may require multiple meetings if the event details require further discussion or if additional information is requested. First-time events that expect to be recurring events may also be required to attend a “post-event meeting.” The Community Resources Department will invite representatives from other City Departments to these meetings, which are involved or affected by the event. Permits may also specify a time for a “post-event walkthrough” where the applicant, event coordinator, or an authorized representative of the applicant is required to be present, as staff will walk through the site and assess the condition it was left in. Failure to participate in pre or post meeting events, may jeopardize your approved event or future events in Hermosa Beach. Site Plan, Equipment, and Signage A detailed map schematic must be submitted to move forward with the review and approval process that includes the proposed location of the event, including all temporary facilities, structures, signage, and /or equipment to be erected, ingress and egress, number and type of vehicles and whether existing structures and/or facilities are to be relocated or modified. Events requiring Building, Police, or Fire Department review, must include maps and plans that are drawn to scale. All recreational activities and set-up of recreational equipment should remain at least 50 feet from the Strand wall. Special considerations may be made for permitted, and City approved recreational events or activities. All event-related activities and set-up shall not block beach access or hinder emergency access onto and from the beach by the Los Angeles County Lifeguards. All tents must remain at least 10 feet from the Strand wall. A parking plan showing the number of public parking spaces to be occupied by the event organizers, the location of satellite parking lots to be used for attendee parking, arrangements for shuttle bus transportation, and plans for publicizing the availability of off-site public parking may be required. Events that set up bleachers, stages higher than 2’ off the ground, fencing or other temporary structures will be subject to review and inspection prior to the start of the event. Accessibility compliance will be required for seating, bleachers or any stages higher than 2’ off the ground. Pedestrian access shall be maintained, and a layout plan may be required to ensure proper access and circulation. Events including promotional signs/banners, a frame signs, and other signage items shall not be placed on City facilities or premises without prior written approval from the City and must include a temporary sign/banner permit and site plan. 336 9 Accessibility Plan It is the applicant’s responsibility to comply with all City, County, State and Federal disability access requirements applicable to the event, including the American with Disabilities Act (ADA). All indoor and outdoor sites, activities and programs must be accessible to persons with disabilities. Amplified Sound Amplified sound (Public Address system for announcements, etc.) is limited to the hours of 10:00 AM to 9:00 PM for up to a total of four hours in any day. Exceptions may be approved for special events, in conjunction with the special event approval process. Events must comply with the City Noise Ordinance HBMC 8.24 and speakers must be facing westward (towards the ocean) at all times. Event producers are required to obtain an Amplified Sound Permit if the event intends to use a loudspeaker or sound amplifying equipment for the purpose of giving instructions, directions, lectures, or transmitting music. Requests should be noted when submitting a special event application to the Community Resources Department to ensure proper coordination with the Chief of Police. The Chief of Police will consider the following in the issuance of amplified sound permits: 1. The volume and intensity of the noise, particularly as it is experienced within a residence or place of business; 2. Whether the noise is prolonged and continuous; 3. How the noise contrasts with the ambient noise level; 4. The proximity of the noise source to residential and commercial uses; 5. The time of day; and 6. The anticipated duration of the noise Food, Beverage, or Merchandise Sales In accordance with HBMC Section 12.20.300, the sale of food, non -alcoholic beverages, or branded merchandise from the event producer on the beach are allowed pursuant to a special event permit approved by the City Council. The sale of any other commodity, merchandise, wares, products, or service on the beach or the strand is not allowed. Applicant is responsible for obtaining any applicable food or beverage permits. A Temporary Food Permit is required when selling, serving, giving away, or sampling food or consumable products, including water or other beverages, at a public event. Additionally, each food vendor at the event must also have a Temporary Food Permit. Different permits, policies and procedures depend on the classification and the number of days of the event. As part of the food handling requirements, applicants or event organizers are required to include public safety features in the event plans such as hand-washing sinks. The County of Los Angeles Department of Environmental Health issues food permits. It is the responsibility of the applicant to ensure all vendors have current permits. If the sale of alcohol is included in a special event application (requests for alcohol on the beach w ill not be approved), approval from the City Council is required and the applicant must request authorization from the State of California Department of Alcohol Beverage Control (ABC). A copy of the ABC License must be provided to the Community Resources Department prior to the issuance of a permit. City departments may place restrictions on the way in which alcohol is managed at a proposed event. Professional Filming A Film/Still Photo Permit is required for any event utilizing professional filming or still photo equipment or recording or photographing of activities resulting in commercial use. Information about professional filming permits can be obtained on the City of Hermosa Beach website. Security City staff or law enforcement may deem an activity warrants the presence of one or more Police Officers or security personnel and the cost of such services shall be borne by the applicant. Security personnel must be licensed, in uniform and are subject to approval by the City. Proof of obtaining the required security personnel must be provided to the Community Resources Manager at least two (2) weeks prior to the event. Portable Restrooms + Hand Sanitizing/Sink Facilities Events may be required to provide portable restrooms and hand-sanitizing/sink facilities. The cost of such services shall be borne by the applicant. The number of portable restrooms and hand-sanitizing/sink facilities required will be determined by City staff and factors such as the event location, total duration of the event, estimated attendance (participants and spectators), season the event takes place and whether food and 337 10 beverage will be served will be considered. City staff will designate the location for any portable restrooms and hand-sanitizing/sink facilities required at the event location. Insurance At least ten (10) days prior to the event, applicants will provide the City with a certificate of insurance providing liability insurance with the following requirements: Applicant agrees to furnish the City of Hermosa Beach evidence of comprehensive general liability insurance in the form of a certificate naming "the City of Hermosa Beach, its officers, agents, volunteers, and employees as additional insureds." This exact verbiage is required. Applicant shall notify the City at least thirty (30) days prior to the termination, reduction, cancellation, suspension, modification, or expiration of the policy. Notwithstanding the foregoing, Applicant shall maintain insurance coverage meeting the standards outlined in this Section at all times during the term of the activity or activities for which Applicant submitted its application, as reflected in and permitted by this Agreement. All certificates are subject to approval of the City’s Risk Manager. Coverage shall be at least as broad as Insurance Services Form CG 00 01 covering commercial general liability on an "occurrence" basis, including property damage, bodily injury, death, and personal and advertising injury with limits no less than two million dollars ($2,000,000) per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this Agreement, or the general aggregate limit shall be twice the required occurrence limit. The City reserves the right to request greater or lesser amounts of insurance coverage. If the use includes athletic activities, Applicant shall provide evidence of that the commercial general liability insurance includes coverage for injuries to athletic participants and participant ac cident insurance. If the Applicant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. Event Day Expectations In order to immediately address any issues or changes that may arise during the course of an event, producers are responsible for: • Providing a cell phone number upon which City staff may contact the producer • Being available on-site or providing a designated contact at all times during the event. This includes agreement that producers (or their designated contact) will not actively participate in the event. • Maintaining copies of all applicable special event permits and any other permits issued by the City of Hermosa Beach on-site during the event. Applicable Fees All special events are subject to an application fee, special event category fees and additional fees established by resolution of the City Council and any additional costs incurred by the City on behalf of the event. Payment of special event fees is due upon receipt. The Community Resources Manager has the discretion to revoke a permit or place a hold on processing future event applications if all ap plicable fees are not paid in a timely manner. Current Fee Schedule Event Categories Fee Category I • Less than 500 people Non-profit: $2 per registrant and roster of participants due to City Commercial: 70/30 split of proceeds and roster of participants due to City 338 11 Category II • Impacts public areas for no longer than one (1) day including set-up/tear-down • Is conducted in the off-season (not between Memorial Day and Labor Day or on any holiday) • Participant plus spectator crowd more than 500 but less than 3,000 • Has no television coverage (except news) • A non-profit entity is the beneficiary of the net revenues (100%) • Does not meet any of the identifying criteria for a Category III or IV event $3,169 per event day Category III • Impacts public areas for more than one (1) day including set-up/tear-down • Participant plus Spectator crowd does not exceed 5,000 • Has no television coverage (except news) • Has more than $3,000 and less than $50,000 in prize money • Does not meet any of the identifying criteria for a Category IV event $3,487 per event day Category IV • Meets Category III Criteria and has one or more of the following: ▪ Has network television coverage ▪ Estimated participant/spectator crowds exceed 5,000 people ▪ Prize money in excess of $50,000 ▪ Charges admission to spectator ▪ Gross revenues in excess of $50,000 $6,341 per event day Additional Fees Fees Commercial Application Fee - non-refundable $996 Non-Profit Application Fee - non-refundable $664 Pass-Thru Application Fee - non-refundable $332 Amplified Sound Permit $195 Pier Plaza Use Fee $13,272 per event day Event Co-Sponsor $335 each Event Set-Up/Tear-Down $300 per location, per day Community Resources Staff $398 per day Parking Meter Space Fee $1.25 per hour (8am-8pm) $1.50 per hour (8pm-8am) Depending on event details additional fees may apply due to required staffing and/or services from the City of Hermosa Beach’s Building Division, Police Department, Public Works Department and the Los Angeles County Fire Department. Application Fees Upon review of the special event application, City staff will follow up to the event contact to collect payment of the application fee, which will be due immediately to continue the review and approval process. This fee will not be applied to special event permit fees and is non-refundable. Special Event Permit Fees Events are subject to a daily permit fee based on the designated event category level. Payment of applicable special event permit fees shall be due following event approval and must be submitted at least 10 days in advance of the scheduled event. Additional Fees The Community Resources Department will confirm the necessary permits during application review and will coordinate with applicants to secure permits and process fees from the appropriate City departments once the special event is approved by the appropriate review body. Additional fees may be required for: • the use of Pier Plaza and reservation of City Facilities • installation of street banners or temporary signs • reservation/use of public parking spaces 339 12 • use of amplified sound • use of professional filming or still photography • presence of police, fire, community resources, or paramedic staff on site before, during or after event • application for business license Damage Deposit Monetary deposits, bonds and other security may be necessary to guarantee performance of all required conditions, clean-up and repair of any City property or facilities damaged as a result of the event. Events may be required to submit a deposit to cover any potential damage to City facilities. All or a portion of the deposit may be refunded upon post event inspection or sign -off by Public Works, Chief of Police, or other applicable City staff. Events will be billed for the costs to repair or replace any City property damaged as a result of the event if the damage exceeds the deposit provided. Refund/Cancellation Policy Once a permit is approved and issued, the special event permit and additional impact fees may be refunded when written notice is given to the Community Resources Department at least two weeks prior to the event date and provided that no staff services are incurred. If rain is predicted and the decision is made to cancel within two weeks prior to the event, no monetary refund will be given but City staff will work with event producers to re-schedule events to another available date. Compliance Environmental Requirements All events will be required to submit an environmental protection plan showing proposed compliance to reduce environmental impacts as part of the application form. Such measures may include, but shall not be limited to: • Waste recycling and reduction • Energy efficiency • Protection of the marine environment • Community education opportunities • Monitoring and reporting compliance with the environmental protection plan Applicable Codes + Regulations The City of Hermosa Beach Municipal Code governs the approval, review, and enforcement of special events. The Special Event Policy rules and regulations must be strictly adhered to and all pertinent City Ordinances shall be enforced. The sections of the Hermosa Beach Municipal Code relevant to special events include: Title 8 – Health and Safety 8.24 Noise Control 8.64 Ban on Polystyrene Food Service Ware Title 9 – Public Peace Morals and Welfare 9.28 Parties, Events and Gatherings on Private Property Title 10 – Vehicles and Traffic 10.28 Loading and Unloading 10.32 Stopping, Standing and Parking Title 12 Street, Sidewalks and Public Places 12.20 Beach and Strand Regulations 12.24 Municipal Pier 340 13 12.28 Parks, Playgrounds and Other Public Areas 12.30 Special Events on Public Property Fee Waivers To support qualifying organizations, the City provides special event fee waiver grant opportunities to assist in its success by relieving the financial burden associated with the cost of the City’s special event fees. The Special Event Fee Waiver Grant Policy is intended for those events required to complete the annual special event application filing, review, and approval process. Events and organizations that qualify for a long -term agreement or in a City Contract are not bound to the terms of this policy. Funding Limits The Parks, Recreation and Community Resources Advisory Commission (Commission) awards grant funding for qualified organizations that have received approval to hold their event in the City of Hermosa Beach. The annual award limit of the Special Event Fee Waiver Grant is approved by the City Council each fall for the upcoming calendar year. Grants will be awarded up to a maximum of $2,500 per event or a 50% reduction of indirect City special event fees, whichever is the lesser amount. Awards may only be used toward indirect special event fees charged by the City; direct costs are not eligible for consideration of this grant and organizations are required to pay those in full. A fee worksheet is included in the Fee Waiver Grant Application that further outlines those fees eligible under this grant. The minimum amount of requested special event fee waiver grants must total at least $250. Eligibility In order to be eligible to apply for a Special Event Fee Waiver Grant, the special event must be a returning event to the City and have been successfully approved through its applicable approval process as outlined in the Special Event Policy Guide. Fee waivers will not be considered for new events or events taking place during the Peak Season between Memorial Day and Labor Day. Following approval of a special event, a completed Special Event Fee Waiver Grant Application is required to be submitted to the C ommunity Resources Department at least 60 days prior to the event. Following a review to ensure the completeness of the application, the request will be included on an upcoming meeting of the Commission for its formal review and determination of grant award. Fee waivers may be granted when the Commission determines that the event is of significant value to the community or to a significant portion of its residents. The organization producing the event must meet the following criteria: 1) An organization that is not delinquent on city permits or fees. 2) The organization and/or event can demonstrate: a. A community benefit; or b. A positive economic impact as a result of the event. Applicants will be requested to demonstrate the following: • A financial need or other economic justification to be considered for a Fee Waiver Grant ; • A positive community benefit through the organization or its event by meeting at least two of the following criteria: a. The organization and/or event serves, involves, and/or promotes Hermosa Beach, its residents, schools, and/or businesses; b. The organization and/or event can demonstrate broad community support and sponsorship; c. The event appeals to a wide segment of community members; d. The organization and/or event enhances the quality of life to the Hermosa Beach community; offering recreational, cultural, social, and or and/or educational activities of interest to the community; e. The organization can demonstrate a commitment to supporting the City’s active and healthy lifestyle as a result of the event; and/or f. The organization/and or event addresses an unmet community need. • A positive economic impact as a result of the event by providing the following information: 341 14 a. If the event is consecutive days, data indicating the total number of participants that utilize overnight lodging in the City of Hermosa Beach; and b. Data indicating the participants spending in Hermosa Beach during the duration of the event at any of the businesses in the City of Hermosa Beach. Additionally, applicants must be able to fully fund their event should they not receive a fee waiver grant and may not be dependent on the fee waiver grant to determine their ability to hold the event. Events specifically prohibited from receiving a fee waiver grant include those events that: • Promote, advocate or advance a political message or belief. • Projects or organizations who have unsatisfactorily fulfilled its obligations from previous fee waiver grants. Approval The five (5) member Commission is tasked with reviewing and determining the level of Specia l Event Fee Waiver Grant award at one of their regular meetings held on the first Tuesday of each month beginning at 7:00pm. Consideration will include careful review of: • Special Event Fee Waiver Grant Application. • Community Benefit Form • Economic Impact Report • Successful fulfillment of previously awarded grant obligations. The Commission’s decision to deny grant funding for specific events is appealable by the City Council. The City Council will not consider additional fee waiver considerations in addition to the maximum award amounts allowable through the Special Event Fee Waiver Grant program. Obligations Organization receiving grant funding through the Special Event Fee Waiver Grant program will be required to complete the following: • A formal presentation to the Parks, Recreation and Community Resources Advisory Commission at one of its regular meetings no more than 60-days following the event. The presentation shall include discussion of: o Number of attendees. o Beneficiary of funds raised by the event (if applicable). o Overview of event budget and financial outlook. o Overview of the community benefit and/or positive economic impact to the City of Hermosa Beach. Disqualification Failure to complete these requirements in accordance with this policy shall automatically disqualify the organization from submitting a future request to receive a Special Event Fee Waiver Grant for the remainder of the current calendar year plus one additional year. If any information submitted as part of the Special Event Fee Waiver Grant is found to be fraudulent, event approvals already granted for the remainder of the calendar year will be automatically revoked. While the organization will be permitted to reapply for approval of event(s) in the following calendar year, it will no longer be eligible to apply for Special Event Fee Waiver Grants. Long-term Agreements The City of Hermosa Beach recognizes the value in hosting a variety of beloved communi ty events that help create a balanced and enjoyable events calendar for its residents. To support and develop a long -term approach to the scheduling of events, eligible events can qualify for a long-term agreement (LTA) with the City. Eligibility In order for an organization to be eligible for consideration of a long-term agreement, the event(s) must meet at least three of the following: 342 15 □ The event(s) must qualify as an Impact Level II or III (per the Impact Worksheet), and at least one of the following: o Have a combined estimated total of 5,000 people in attendance; or o The event must be at least two (2) consecutive days (including setup and teardown). □ Have held its event in Hermosa Beach for at least three consecutive years □ The event must be produced by an organization that serves, involves, and/or promotes Hermosa Beach’s coastal lifestyle, its residents, schools, and/or businesses; and □ The organization or event producer must be able to demonstrate how its programs (outside of those provided at the event) provide a positive impact to the City including enhancements to quality of life to the Hermosa Beach community; or the offering of recreational, cultural, social, and/or educational activities of interest to the community. □ The event can demonstrate: o A community benefit; or o A positive economic impact as a result of the event. Applicants will be requested to demonstrate a positive community benefit through the organization or its event by meeting at least two of the following criteria: □ The organization and/or event serves, involves, and/or promotes Hermosa Beach, its residents, schools, and/or businesses; □ The organization and/or event can demonstrate broad community support and sponsorship; □ The event appeals to a wide segment of community members; □ The organization and/or event enhances the quality of life to the Hermosa Beach community; offering recreational, cultural, social, and or and/or educational activities of interest to the community; □ The organization can demonstrate a commitment to supporting the City’s active and healthy lifestyle as a result of the event; and/or □ The organization/and or event addresses an unmet community need. Applicants will be requested to demonstrate a positive economic impact as a result of the event by providing the following information: • If the event is consecutive days, data indicating the total number of participants that utilize overnight lodging in the City of Hermosa Beach; and • Data indicating the participants spending in Hermosa Beach during the duration of the event at any of the businesses in the City of Hermosa Beach. Upon request of an organization whose event does not satisfy one or more of the ab ove eligibility criteria, the City Council may at a regular Council meeting authorize such organization to apply for an LTA where its event provides a demonstrable or differentiated benefit to the community or a service that the City would otherwise be unable to provide. Term Limits LTA’s shall be for no less than two (2) years but shall not exceed a maximum of three (3) years unless otherwise determined by the City Council. Procedures The following steps are required to guide the development and implementation of an LTA: 1. Submittal of an LTA Application and corresponding letter to the Community Resources Department demonstrating how the organization meets the criteria. 2. Review and recommendation for City Council approval by the Parks, Recreation and Community Resources Advisory Commission. 3. Review and approval by the City Council to begin LTA negotiations with staff. 4. LTA negotiations and development. 5. Presentation of the final LTA to the City Council for approval. 343 16 Obligations Organizations whose event(s) are approved through an LTA are required to provide a formal presentation to the Commission at one of its regular monthly meetings no more than 60 -days prior AND 60-days following its event(s). The pre-event presentation shall include a general event overview including anticipated number of attendees; an overview of the event footprint and individualized setup; and its anticipated impact(s) to the community, etc. The post-event presentation shall include a general overview including the actual number of attendees; actual impact(s) to the community; and any event struggles and successes, et 344 345 Attachment 2: Current Long-term Agreements Estimated fees are calculated with the fees listed in the Master Fee Schedule effective December 1, 2021 to November 30, 2022 Page 1 of 2 Organization Event Term Annual Fees Payable to the City Estimated Annual Total of Fees Paid Annual Fees Waived Estimated Annual Total of Fees Waived Twin River Management Group AVP – Hermosa Beach Open December 8, 2020- July 12, 2023 Direct Cost(s): Amplified Sound Parking (TBD) City Staff, Resources, and or Inspections (TBD) Indirect Cost(s): Category III x 6 days Set-up x 6 days Tear-down x 3 days $22,093 (plus parking and City Staff, Resources, and or Inspections TBD) Direct Cost(s): Application Fee $616 Best Day Foundation Beach Day June 14, 2020- September 10, 2023 None None Direct Cost(s): Application Fee $616 The Jewish Community Center Community Chanukah Celebration December 14, 2022- December 18, 2023 Direct Cost(s): Amplified Sound $181 Direct Cost(s): Application Fee Indirect Cost(s): Pier Plaza Use $12,928 Fine Arts Group of Hermosa Beach Fine Arts Festival September 24, 2021- June 11, 2023 None None Direct Cost(s): Application Fee Indirect Cost(s): Category III x 2 Set-up $7,364 Great Autos of Yesteryear Endless Summer Classic Car Show May 7, 2022- May 6, 2023 None None Direct Cost(s): Application Fee Indirect Cost(s): Pier Plaza Use $12,928 Friends of the Parks Pets in the Park, Movies at the Beach, and Pumpkins in the Park September 17, 2021- October 14, 2023 Direct Cost(s): Amplified Sound x 3 events Parking (TBD) $543 (plus parking TBD) Direct Cost(s): Application Fee x 3 events Indirect Cost(s) – Movies at the Beach: Category III Set-up $8,874 Hermosa Beach Education Foundation Hearts of Hermosa March 1, 2021- March 26, 2023 Direct Cost(s): Amplified Sound City Staff, Resources, and or Inspections (TBD) $181 (plus parking and City Staff, Resources, and or Inspections TBD) Direct Cost(s): Application Fee Indirect Cost(s): Category III Set-up x 2 days $4,407 346 Attachment 2: Current Long-term Agreements Estimated fees are calculated with the fees listed in the Master Fee Schedule effective December 1, 2021 to November 30, 2022 Page 2 of 2 Organization Event Term Annual Fees Payable to the City Estimated Annual Total of Fees Paid Annual Fees Waived Estimated Annual Total of Fees Waived Spyder Surfboards Spyder Surf Fest April 24, 2021- April 22, 2023 Direct Cost(s): Amplified Sound Parking (TBD) $181 (plus parking TBD) Direct Cost(s): Application Fee Indirect Cost(s): Pier Plaza Use $12,928 International Surf Festival July 28, 2021- August 7, 2023 None None Direct Cost(s): Application Fee Amplified Sound Permit Parking (TBD) Indirect Cost(s): Category III Set-up $11,336 (plus parking TBD) Shakespeare by the Sea July 13, 2022- July 13, 2023 None None Direct Cost(s): Application Fee Amplified Sound Permit $797 Estimated Annual Total of Fees Paid: $23,179 Estimated Annual Total of Fees Waived: $72,794 347 Page 1 of 5 City of Hermosa Beach Community Resources Department 710 Pier Avenue ● Hermosa Beach, CA 90254 310.318.0280 ● hbconnect@hermosabeach.gov SPECIAL EVENT LONG-TERM AGREEMENT APPLICATION The City of Hermosa Beach recognizes the value in hosting a variety of beloved community events that help create a balanced and enjoyable Special Events Calendar for its residents. To support and develop a long-term approach to the scheduling of events, eligible events can qualify for a Long-term Agreement (LTA) with the City for a three-year term. Procedures for Consideration The following steps are required to guide the development and implementation of a LTA: 1. Submittal of an LTA Application to the Community Resources Department that addresses how the organization or event qualifies for each of the eligibility requirements. 2. Review and recommendation for City Council approval by the Parks, Recreation and Community Resources Advisory Commission. 3. Review and approval by City Council to begin LTA negotiations with Staff. 4. LTA negotiations and development. 5. Presentation of the final LTA to City Council for approval. ORGANIZATION INFORMATION Applicant Name: Birthdate: Organization Name: Non-Profit? ☐No ☐Non-Profit I.D. or Tax Exempt #: If non-profit, please describe who will benefit from funds raised from your event: Address: City State Zip Phone: Cell: Email Address: Gino Grajeda Amateur Athletic Union of the United States / Southern Pacific Volleyball Committee XYes X 35-6057682 Sport Development Programs and AAU National Teams proceeds towards continental and world competitions 425 15th Street #3177 Manhattan Beach CA 90266 310 344 4466 ggrajeda181@msn.com 213 973 2941 348 Page 2 of 5 EVENT INFORMATION Please indicate the number of years your event has been held in Hermosa Beach: Event location: Estimated # of Participants (daily): Age of Participants: Estimated # of Spectators (daily): Total Estimated Attendance: Event Level: PLEASE SELECT ALL THAT APPLY ☐ Local ☐ Regional ☐ National ☐ Championship ☐ Qualifier Event Type: PLEASE SELECT ALL THAT APPLY ☐ Race (run/walk, bike, etc.) ☐ Parade ☐ Concert ☐ Street Fair/Festival ☐ Tournament ☐ Fundraiser ☐ Swim/Paddle/Surf ☐ Other Please describe: _____________________________________________________ Please provide a brief explanation on your event and event activities: EVENT DATES REQUEST Date requests are not guaranteed. YEAR ONE EVENT DATE(S): Set-Up Date(s): Event Date(s): Clean-Up Date(s): YEAR TWO EVENT DATE(S): Set-Up Date(s): Event Date(s): Clean-Up Date(s): YEAR THREE EVENT DATE(S): Set-Up Date(s): Event Date(s): Clean-Up Date(s): Please provide a brief explanation detailing a necessity for holding your event during the date(s) listed above: 29 years Beach Volleyball Courts (North and South) X X 10-18 Junior Beach Volleyball Tournament with several different divisions in competition over six days. Each division starts and ends on different dates with each wave two or three days, with some divisions only competing on one day. This allows for unique visitors, within the six day period, on each of the reserved date. 250 200+ + 450 The numbers do not indicate the total number of participants, as this is spread out through the week July 17 July 18-23 July 24 (Would consider a return to our early July dates again, if AVP is requesting date changes) 2024 2024 2024 the necessity of July for BOTH local and national entries is based upon the ending of the large June indoor volleyball events, the earlier start of local high schools and earlier commitments to high school programs at the end of Juiy and keeping a continuity of traditional dates. The constant change of AVP to various dates throughout the years have a disruption of moving from August to late July to early July and now potentially mid-July has an impact with our local and national athletes. If no solition can be found, then staying the court as it is now stands over the past three years with a preference to move to the original early July dates July 16 July 17-22 2025 2025 July 23 2025 July 15 July 16-21 July 22 2026 2026 2026 349 Page 3 of 5 ELIGIBILTY In order for an organization to be eligible for consideration of a long-term agreement, its event(s) must satisfactorily meet at least three of the following: PLEASE SELECT ALL THAT APPLY □The organization’s event(s) must qualify as an Impact Level II or III (per the Impact Characteristics Worksheet found in the Special Events Policy Guide), AND meet at least one of the following: o Have a combined estimated total of 5,000 people in attendance per day (participants and spectators); or o The event must be at least two (2) consecutive days (including set-up and tear-down). □ The organization has held its event in Hermosa Beach for at least three consecutive years. □ The event must be produced by an organization that serves, involves, and/or promotes Hermosa Beach’s coastal lifestyle, its residents, schools, and/or businesses. Please describe: □ The organization or event producer must be able to demonstrate how its programs (outside of those provided at the event) provide a positive impact to the City including enhancements to quality of life to the Hermosa Beach community; or the offering of recreational, cultural, social, and/or educational activities of interest to the community. Please describe: □ The event can demonstrate: o A community benefit; or Please describe: o A positive economic impact as a result of the event. Please describe: X X X X The AAU established the junior program in Hermosa Beach long before any other national organization which made Hermosa Beach the default location for national events in addition to the professional circuit at it's beaches. Beach Volleyball is more than a sport in Hermosa Beach, but a lifestyle evident by the large number of local residents participating in our progams both at the national level and local level. Although it is national event, the focus has always been with the local participants as "hosts" of this tournament. Teams come from all around the country to compete on the sands of Hermosa Beach and to compete with the local teams who have shown they are among the country's best. This provides an opportunity for a home court advantage, due to the sand quality, summer weather and abundance of retail and hospitality in the city. The history of AAU Junior Beach Volleyball dates back to 1994, while the first sanctioned AAU adult beach volleyball competition dates back to 1957 in Manhattan Beach, the community benefit is with the visitors who stay in local hotels, eat at restaurants, visit retail establishments in a family friendly environment. Past support of the Chamber of Commerce and hotel properties have exclaimed when the AAU event is in town, the hotel rooms are in full occupancy, in addition to other busineses visited by the families from around the country, which also incudes local and regional teams who want to experience a "staycation" in Hermosa Beach. Families often plan vacations around sporting activities where their children compete. Hermosa Beach is no exception. X x x x 350 Page 4 of 5 ELIGIBILTY CONTINUED… In order for an organization to be eligible for consideration of a long-term agreement, it must demonstrate a positive community benefit through either the organization or its event by meeting at least two of the following criteria: PLEASE SELECT ALL THAT APPLY □The event serves, involves, and/or promotes Hermosa Beach, its residents, schools, and/or businesses; Please describe: □ The organization and/or event can demonstrate broad community support and sponsorship; Please describe: □The event appeals to a wide segment of community members; Please describe: □The organization and/or event enhances the quality of life to the Hermosa Beach community; offering recreational, cultural, social, and or and/or educational activities of interest to the community; Please describe: □the organization can demonstrate a commitment to supporting the City’s active and healthy lifestyle as a result of the event; and/or Please describe: □ The organization/and or event addresses an unmet community need. Please describe: Upon request by an organization whose event does not satisfy the eligibility criteria, City Council may at a regular Council meeting authorize such organization to apply for an LTA where its event provides a demonstrable or differentiated benefit to the community or a service that the City would otherwise be unable to provide. X X X x x X The Southern Pacific Volleyball Committee considers Hernosa Beach it's home with several "Grand Prix" events leading to the National Championships. The beach volleyball athletes of the South Bay and Hermosa Beach are paramount to the success of the event. We have worked with the Beach House Hotel, other properties, local restaurants for the benefit of not only our participants who return year after year, but also local businesses. The impact was felt when we were left off of the summer calendar in the past, only to ask for our return. As a family friendly event, for boys and girls, the AAU National Championships has been a beacon what is going right in the world of youth competitive sports. A great visible event to see the number of athletes compete and represent their state on the courts in Hermosa Beach. Countless past participants fondly remember their experience at the AAU Hermosa Beach events and many have their own children participate. The AAU National Championships not only provides an opportunity to participate, but it is an open competition, where teams do not have to qualify to enter. This allows local participants to compete for a national event in their own backyard instead of traveling across the country to do so. The promotion of a healthy lifestyle is within the paradigm of our goal. What better activity is suited for the young athletes of Hermosa Beach to compete in. The local clubs, coaches, schools all have a place to test their skills amomg the nation's best. Since 1994, in cooperation with the CIty Recreation Department, the AAU has provied junior beach volleyball programs with local and national tournaments, interscholastic competitions and the opportunity for local teams to represent the United States in continental and world championship events. 351 Page 5 of 5 ELIGIBILTY CONTINUED… Organizations will be requested to demonstrate a positive economic impact to the City as a result of the event by providing the following information: If the event is consecutive days, data indicating the total number of participants that utilize overnight lodging in the City of Hermosa Beach; and Please describe: Data indicating the participants spending in Hermosa Beach during the duration of the event at any of the businesses in the City of Hermosa Beach. Please describe: If quantifiable data is not available, please describe the positive economic impact to the City as a result of the event: Obligations Organizations whose event(s) are approved through a LTA are required to provide a formal presentation to the Commission at one of its regular monthly meetings no more than 60-days prior AND 60-days following its event(s). The pre-event presentation shall include a general event overview including anticipated number of attendees; an overview of the event footprint and individualized setup; and its anticipated impact(s) to the community, etc. The post-event presentation shall include a general overview including the actual number of attendees; actual impact(s) to the community; and any event struggles and successes, etc. I certify that the information contained herein is true and correct to the best of my knowledge. Name/Organization Representative Signature Date Almost all of the out of area athletes utilize accommodations at local hotels. Some divisions are two-day events, while others are three-day events making this is necessity, even for teams within driving distance who want to avoid fighting traffic each day from all areas within California. The economic impact can be atrtributed to recent stays by the Beach House Hotel which only included a fraction of the total overnight guests. Data available upon request from the hoteliers. The evidence was apparent when we are absent from the summer months. Gino Grajeda, Commissioner AAU Beach Volleyball / SPVC 3-14-23 The history and the success of the event can supercede any data that can be presented. The number of hotel room nights multipled by two and the number of days of each wave of the event can be combined with the meals, retail purchases for sundries, clothes, groceries, and other necessities while in Hermosa Beach can all be impacted by the scope and contained size of the event. Even the total number of participants does not represent the number of total teams competing in the event, as there are a number of unique visitors each day due to each division competing for two or three days within the six day window giving the opportunity for more participation, if we had to start all of the competitors on the same day and end of the same day. Support from local businesses have been paramount to our success. Gino Grajeda Verified by pdfFiller 03/15/2023 352 Page 1 of 5 City of Hermosa Beach Community Resources Department 710 Pier Avenue ● Hermosa Beach, CA 90254 310.318.0280 ● hbconnect@hermosabeach.gov SPECIAL EVENT LONG-TERM AGREEMENT APPLICATION The City of Hermosa Beach recognizes the value in hosting a variety of beloved community events that help create a balanced and enjoyable events calendar for its residents. To support and develop a long -term approach to the scheduling of events, eligible events can qualify for a long-term agreement (LTA) with the City. Eligibility In order for an organization to be eligible for consideration of a long -term agreement, its event(s) must satisfactorily meet at least three of the following: o The organization’s event(s) must qualify as an Impact Level II or III (per the Impact Characteristics Worksheet found in the Special Events Policy Guide), AND meet at least one of the following: o Have a combined estimated total of 5,000 people in attendance (participants and spectators); or o The event must be at least two (2) consecutive days (including setup and teardown). □ The organization has held its event in Hermosa Beach for at least three consecutive years. □ The event must be produced by an organization that serves, involves, and/or promotes Hermosa Beach’s coastal lifestyle, its residents, schools, and/or businesses. □ The organization or event producer must be able to demonstrate how its programs (outside of those provided at the event) provide a positive impact to the City including enhancements to quality of life to the Hermosa Beach community; or the offering of recreational, cultural, social, and/or educational activities of interest to the community. □ The event can demonstrate: o A community benefit; or o A positive economic impact as a result of the event. Applicants will be requested to demonstrate a positive community benefit through the organization or its event by meeting at least two of the following criteria: □ The organization and/or event serves, involves, and/or promotes Hermosa Beach, its residents, schools, and/or businesses; □ The organization and/or event can demonstrate broad community support and sponsorship; □ The event appeals to a wide segment of community members; □ The organization and/or event enhances the quality of life to the Hermosa Beach community; offering recreational, cultural, social, and or and/or educational activities of interest to the community; □ The organization can demonstrate a commitment to supporting the City’s active and healthy lifestyle as a result of the event; and/or □ The organization/and or event addresses an unmet community need. Applicants will be requested to demonstrate a positive economic impact as a result of the event by providing the following information: • If the event is consecutive days, data indicating the total number of participants that utilize overnight lodging in the City of Hermosa Beach; and • Data indicating the participants spending in Hermosa Beach during the duration of the event at any of the businesses in the City of Hermosa Beach. 353 Page 2 of 5 Upon request of an organization whose event does not satisfy one or more of the above eligibility criteria, the City Council may at a regular Council meeting authorize such organization to apply for an LTA where its event provides a demonstrable or differentiated benefit to the community or a service that the City would otherwise be unable to provide. Procedures for Consideration The following steps are required to guide the development and implementation of an LTA: 1. Submittal of an LTA Application and corresponding letter to the Community Resources Department that addresses how the organization or event qualifies for each of the eligibility requirements (as outlined above). 2. Review and recommendation for City Council approval by the Parks, Recreation and Community Resources Advisory Commission. 3. Review and approval by the City Council to begin LTA negotiations with Sta ff. 4. LTA negotiations and development. 5. Presentation of the final LTA to the City Council for approval. 354 Page 3 of 5 City of Hermosa Beach Community Resources Department 710 Pier Avenue ● Hermosa Beach, CA 90254 310.318.0280 ● hbconnect@hermosabeach.gov SPECIAL EVENT LONG-TERM AGREEMENT APPLICATION ORGANIZATION INFORMATION Applicant Name: Birthdate: Organization Name: Non-Profit? ☐No ☐Yes Non-Profit I.D. or Tax Exempt #: If non-profit, please describe who will benefit from funds raised from your event: Address: City State Zip Phone: Cell: Email Address: EVENT INFORMATION Please indicate the number of years your event has been held in Hermosa Beach: Event location: Estimated # of Participants (daily): Age of Participants: Estimated # of Spectators (daily): Total Estimated Attendance: Please indicate your event level, selecting all that apply: ☐ Local ☐ Regional ☐ National ☐ Championship ☐ Qualifier Event Type (please select all that apply): ☐ Race (run/walk, bike, etc.) ☐ Parade ☐ Concert ☐ Street Fair/Festival ☐ Concert ☐ Tournament ☐ Fundraiser ☐ Swim/Paddle/Surf ☐ Other AVP Pro Beach Volleyball Tour X 100 Westminster Street Providence, RI 02903 949-989-2589 andrew.young@avp.com Hermosa Beach Pier AVP has organzied the event 35 times; returning to HB in 2017-19 with a pause for COVID returning in 2022 x x x x x x Minimum 32 female/male pro players Junior participants 250 From 10 to 50 5,000 60,000 Andrew Young 355 Page 4 of 5 EVENT INFORMATION CONTINUED… Event Description – briefly describe your event and event activities: EVENT DATES REQUEST Please note the requested event dates, including set-up and tear-down dates, for the next three (3) years. Date requests are not guaranteed. YEAR ONE EVENT DATE(S): Set-Up Date(s): Event Date(s): Clean-Up Date(s): YEAR TWO EVENT DATE(S): Set-Up Date(s): Event Date(s): Clean-Up Date(s): YEAR THREE EVENT DATE(S): Set-Up Date(s): Event Date(s): Clean-Up Date(s): Please provide a brief explanation detailing a necessity for holding your event during the date(s) listed above: I certify that the information contained herein is true and correct to the best of my knowledge. Name/Company Representative Signature Date The AVP Pro Series Hermosa Beach Open will feature 16-team men’s and women’s fields competing in a double-elimination bracket across three courts from Friday through Sunday. July 12-14, 2024 July 15-21, 2024 July 22-24, 2024 July 14-20, 2025 July 11-13, 2025 July 21-23, 2025 July 13-19, 2026 July 20-22, 2026 July 10-12, 2026 Powered by some of the most dynamic and elite athletes in the world, the AVP is the premier professional beach volleyball organization and longest-running domestic beach volleyball tour in the United States. Founded in 1983, the AVP has produced some of the world’s most beloved athletes, including every Olympic medalist in the sport. The AVP Pro Series Hermosa Beach Open will feature 16-team men’s and women’s fields competing in a double-elimination bracket across three courts from Friday through Sunday. Elite competition, college recruiting repercussions, USA Junior National Team evaluations, all wrapped into 7 days on one of the most iconic beaches in the world. The top Junior athletes and coaches in the country descend on Hermosa Beach during July to battle for the ultimate crown, the AVP Juniors National Championships. Andrew Young, Director of Operations 02/23/2023 These dates accomodate the needs of our key stakeholders -- a) athletes, b) media partners, c) sponsors which maximize brand exposure and event opportunities. 356 Page 5 of 5 357 18191 Von Karman • Suite 100 • Irvine • California • 92612 • 949-989-2589 February 22, 2023 Dear Hermosa Beach City Council, Park Commission, and City Staff, We again appreciate the opportunity to partner with the city of Hermosa Beach in hosting the annual AVP Hermosa Beach Open since 2017. We've had massive success since our return and look forward to continuing to build on that success for years to come for the athletes, fans, and the South Bay community. A huge factor in our successful collaboration with the city (officials, staff, local businesses, and the community) is our long-term agreement, a milestone for the sport. As we submit our long-term agreement renewal, we hope our application is received positively as we continue this journey together. We truly value our partnership with the city of Hermosa Beach, and we appreciate the spirit of cooperation shown by everyone. Best Regards, --Al Lau CEO, AVP 358 A general overview outlining: ●Event Numbers ●Impact to the Community ●Press / Coverage ●Event Challenges HERMOSA BEACH OPEN 2022 AVP -POST-EVENT REPORT- 359 ●Event Dates: July 5 - 10, 2022 ●Total Courts - 38 ●Total Attendance over 6 days - 60,000 ●AVP Jr National Championships ●Sponsor Village ●Pier Plaza 20ft viewing jumbo tron 360 361 Media Coverage - Live & Taped Network/OTT •35 Hours of Live Steam Coverage •Total Broadcast Hours: 26 •Total Broadcast Hours: 26 362 YouTube - Coverage Stats 363 Press, News & Network Coverage 364 604 Million + Impressions Media Coverage - Clip Analysis 365 -THANK YOU- -HERMOSA!- 366 367 368 369 370 371 To the Community Resource Department, The JVA/BVCA National Championships are seeking a special event long-term agreement for the years of 2024, 2025, and 2026. Our event has been in Hermosa Beach since 2014 and we are qualified as an impact level 3 event. This event takes place over 5 days with 1 day of set-up. In 2024, it will be our 10th consecutive year in Hermosa Beach. Hermosa Beach is known as the mecca of beach volleyball and the JVA & BVCA has been a leader in developing and hosting events for female athletes between the ages of 10 and 18 years old. Our Hermosa Beach Championship event gives these young women the opportunity to compete at the highest level and showcase their skills to college coaches in attendance. Many of them achieve their goals of playing in the NCAA after playing in our event. The JVA/BVCA National Championship is the largest juniors beach volleyball tournament in the nation and this is a direct result of our outstanding partnership with the Hermosa Beach Community. Hermosa Beach is the ideal setting for our family friendly event that promotes a healthy lifestyle and draws participants from across the country to compete in beach volleyball and vacation at the same time. The Hermosa Beach Community is very supportive and several residents cheer on several of the local south bay athletes and enjoy watching the next up and coming players. Each year athletes earn scholarships to the top colleges in the country like UCLA, USC, Pepperdine, LMU, Hawaii, Cal Poly, Stanford, and Cal Berkely through our tournament. Our event is supported by local coaches and former Olympians that live in the South Bay and train juniors’ athletes. Stein Metzger, Eric Fonoimoana, Holly McPeak, and Barbara Fontana are some of the top coaches in the country and support our national championship. In addition to the great Hall of Fame legendary players turned coaches, the Hermosa Beach junior players represent some of the most talented beach athletes in the country. Clubs from across the county look forward to competing against the highest-ranked athletes every year in Hermosa. Over the 5 days of our national championship, our event will host 450-550 teams participating and bring 1000 families (95% are out of town), 80 NCAA college coaches, 200 club coaches and 80 beach clubs to Hermosa Beach. We estimate each family spends $2000-$3500 in Hermosa for a 5-day trip and this event brings an estimated economic impact of 3 million dollars to the Hermosa Beach Community Our JVA/BVCA National Championships are supported by several local businesses and hotels. Our host hotel is the Beach House, and our coach’s social banquet has been hosted at the Underground or Hennessey’s. Over the past 10 years we have developed great relationships with the local businesses in Hermosa Beach and we are grateful for their support in feeding and housing our staff and participants throughout the tournament. The business community of Hermosa Beach has been amazing and our members rave each year about all that Hermosa has to offer. We hope to continue building this strong relationship that benefits both our youth and the City of Hermosa in a positive way. The JVA and BVCA believe Hermosa Beach is the perfect place to host a 1000 amazing families and supporting the top-ranked girls beach volleyball athletes in the country and the NCAA college and club coaches, all while promoting a healthy lifestyle, community engagement, and bringing the entire Hermosa Beach Volleyball community together. 372 Sincerely, Jeff Smith BVCA founder and JVA board member Home | Junior Volleyball Association (jvavolleyball.org) www.beachvolleyballclubs.com 373 Economic Impact in Hermosa. Applicants will be requested to demonstrate a positive economic impact as a result of the event by providing the following information: • If the event is consecutive days, data indicating the total number of participants that utilize overnight lodging in the City of Hermosa Beach; and • Data indicating the participants spending in Hermosa Beach during the duration of the event at any of the businesses in the City of Hermosa Beach. Over the 5-day period, the JVA/BVCA hosts over 1000 participants with their families, of which 95% are out of town. We have 80 NCAA college coaches, 200 club coaches and directors that are all searching for lodging in Hermosa Beach. The Beach House is our host hotel and several of our members are staying at the Grandview, Hotel Hermosa, Hampton Inn, Sea Sprite and more. Hotel costs from $250-$550 a night and multiply that 1200 people lodging in Hermosa and it comes to 1.5 million at the low end to 2.5 million dollars spent over 5 days just on lodging. Several families are there for 6 or 7 days. During the event, several of the participants, families, and spectators will eat breakfast, lunch, and dinner at the Hermosa restaurant by the pier for 5 days. I am conservatively estimating $200,000 a day on food, and shopping. The JVA and BVCA spend $20,000 on food and drinks feeding the staff and social party at the Underground or Hennessey. I feel conservatively that our members spend about 1.2 million eating and shopping in Hermosa Beach. Fun Fact, I do know some of our members have bought 2nd homes here because of our event and the positive experience in Hermosa Beach. I don’t know hard numbers from each restaurant, but I feel the businesses of Hermosa will verify those estimates. I am estimating that the JVA/BVCA brings in above 3 million dollars of economic impact over the 5-6 days of our event. Thanks Jeff Smith 374 375 376 377 378 379 380 To Whom It May Concern, Hermosa Beach Friends of the Parks has three annual signature events that have all previously been approved for Long Term Agreements with the City of Hermosa Beach. The three events are Movies at the Beach, Pumpkins in the Park & Pets in the Park. All three events have demonstrated success in and have proven to be of great value to the local Hermosa and South Bay community. In fact, Friends of the Parks was used as a case study when the city of Hermosa Beach decided to come up with the LTA process itself. Given the type of organization and type of events - it was determined that our signature events would meet all of the criteria for entering a long term agreement with the City. We are submitting a request to renew an LTA for all three signature events (Movies at the Beach, Pumpkins in the Park & Pets in the Park) for 2024 - 2026. All three events were previously granted LTA status through 2024. All three events take place in different places (Valley Park, Edith Rodaway Park & the Beach) in beautiful Hermosa Beach. All three have occured over a number of years and have demonstrated success with their event model, attendance and structure. We look forward to continuing to collaborate with the City of Hermosa Beach and the Parks and Recreation Department in delivering successful fun community events. Thanks in advance for your review & consideration. Sincerely, Hermosa Beach Friends of the Parks 381 Attachment 13: Long-term Agreement Requests Page 1 of 3 Organization Event Event Description Event Date Requests (Including Load-in and Load-out Dates) New or Renewal Mychal’s Learning Place California Great Santa Stroll 5K run, walk or stroll along the Strand to benefit Mychal's Learning Place with participants dressed in Santa Suits December 14, 2024; December 13, 2025; and December 12, 2026 New Great Autos of Yesteryear Classic Car Show Classic cars from all eras featured on Pier Plaza May 4, 2024; May 3, 2025; and May 2, 2026 Renewal The Jewish Community Center Community Chanukah Celebration Music, entertainment, family-friendly activities, and lighting of the menorah on Pier Plaza December 23, 2024 through January 3, 2025; December 10 through 23, 2025; and December 2 through 14, 2026 Renewal Fine Arts Group of Hermosa Beach Fine Arts Festival Artists booths, a student art exhibit, face painting, and art activities for kids on the Community Center Lawn June 7, 2024 through June 9, 2024; June 6, 2025 through June 8, 2025; and June 12, 2026 through June 14, 2026 Renewal 382 Attachment 13: Long-term Agreement Requests Page 2 of 3 Organization Event Event Description Event Date Requests (Including Load-in and Load-out Dates) New or Renewal Hermosa Beach Education Foundation Hearts of Hermosa Annual fundraiser for the Hermosa Beach Education Foundation including an auction, dinner, drinks and dancing in the Community Center parking lot March 29, 2024 through March 31, 2024; March 28, 2025 through March 30, 2025; and March 27, 2026 through March 29, 2026 Renewal International Surf Festival Physical fitness activities with events across the four South Bay beach cities July 31, 2024 through Sunday, August 5, 2024; July 30, 2025 through August 4, 2025; and July 29, 2026 through August 2, 2026 Renewal Skechers Foundation Skechers Pier to Pier Friendship Walk A walk along the Strand to benefit the Friendship Foundation and public education October 20, 2024; October 19, 2025; and October 18, 2026 New Spyder Surf Shops Spyder Surf Fest A festival on Pier Plaza with a fashion show, surf industry vendor booths, and giveaways and prizes as part of the Surfers Walk of Fame Weekend April 27, 2024; April 26, 2025; and April 25, 2026 Renewal 383 Attachment 13: Long-term Agreement Requests Page 3 of 3 Organization Event Event Description Event Date Requests (Including Load-in and Load-out Dates) New or Renewal MESP Inc. Triathlon A 1/4 mile ocean swim, a 10 mile bike ride, and a 3 mile run on the strand August 9, 2024 through August 11, 2024; August 8, 2025 through August 10, 2025; and August 7, 2026 through August 9, 2026 New 384 TENTATIVE 2024 SPECIAL EVENTS CALENDAR City of Hermosa Beach Community Resources Department 710 Pier Avenue, Hermosa Beach, CA 90254 (310) 318-0280 hbconnect@hermosabeach.gov 385 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 January 2024 Impact Level I Impact Level II Impact Level III Long-term Agreement City Hosted or City Contracted Event 386 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 February 2024 Impact Level I Impact Level II Impact Level III Long-term Agreement City Hosted or City Contracted Event 387 March 2024 Impact Level I Impact Level II Impact Level III Long-term Agreement City Hosted or City Contracted Event Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 Hearts of Hermosa Community Center (Load-in) Impact Level III 30 Hearts of Hermosa Community Center Impact Level III 31 Hearts of Hermosa Community Center (Load-out) Impact Level III 388 April 2024 Impact Level I Impact Level II Impact Level III Long-term Agreement City Hosted or City Contracted Event Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 Spyder Surf Fest Pier Plaza Impact Level III 28 29 30 389 May 2024 Impact Level I Impact Level II Impact Level III Long-term Agreement City Hosted or City Contracted Event Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 Classic Car Show Schumacher Plaza & Pier Plaza Impact Level II Pets in the Park Valley Park Impact Level II 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 390 June 2024 Impact Level I Impact Level II Impact Level III Long-term Agreement City Hosted or City Contracted Event Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 Fine Arts Festival Community Center Lawn (Load-in) Impact Level III 8 Fine Arts Festival Community Center Lawn Impact Level III 9 Fine Arts Festival Community Center Lawn Impact Level III 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 391 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 JVA/BVCA National Championships North & South Volleyball Courts & Beach Tennis Courts (Load-in) Impact Level III 12 AVP North & South Volleyball Courts & Beach Tennis Courts (Load-in) Impact Level III JVA/BVCA National Championships North & South Volleyball Courts & Beach Tennis Courts Impact Level III 13 AVP North & South Volleyball Courts & Beach Tennis Courts (Load-in) Impact Level III JVA/BVCA National Championships North & South Volleyball Courts & Beach Tennis Courts Impact Level III 14 AVP North & South Volleyball Courts & Beach Tennis Courts (Load-in) Impact Level III JVA/BVCA National Championships North & South Volleyball Courts & Beach Tennis Courts Impact Level III 15 AVP North & South Volleyball Courts & Beach Tennis Courts Impact Level III JVA/BVCA National Championships North & South Volleyball Courts & Beach Tennis Courts Impact Level III 16 AVP North & South Volleyball Courts & Beach Tennis Courts Impact Level III JVA/BVCA National Championships North & South Volleyball Courts & Beach Tennis Courts Impact Level III 17 AVP North & South Volleyball Courts & Beach Tennis Courts Impact Level III AAU Junior National Championships North & South Volleyball Courts & Beach Tennis Courts (Load-in) Impact Level III 18 AVP North & South Volleyball Courts & Beach Tennis Courts Impact Level III AAU Junior National Championships North & South Volleyball Courts & Beach Tennis Courts Impact Level III 19 AVP North & South Volleyball Courts & Beach Tennis Courts Impact Level III AAU Junior National Championships North & South Volleyball Courts & Beach Tennis Courts Impact Level III 20 AVP North & South Volleyball Courts & Beach Tennis Courts Impact Level III AAU Junior National Championships North & South Volleyball Courts & Beach Tennis Courts Impact Level III 21 AVP North & South Volleyball Courts & Beach Tennis Courts Impact Level III AAU Junior National Championships North & South Volleyball Courts & Beach Tennis Courts Impact Level III 22 AVP North & South Volleyball Courts & Beach Tennis Courts (Load-out) Impact Level III AAU Junior National Championships North & South Volleyball Courts & Beach Tennis Courts Impact Level III 23 AVP North & South Volleyball Courts & Beach Tennis Courts (Load-out) Impact Level III AAU Junior National Championships North & South Volleyball Courts & Beach Tennis Courts Impact Level III 24 AVP North & South Volleyball Courts & Beach Tennis Courts (Load-out) Impact Level III AAU Junior National Championships North & South Volleyball Courts & Beach Tennis Courts (Load-out) Impact Level III 25 26 27 28 29 30 31 International Surf Festival North & South of Pier (Load-in) Impact Level III July 2024 Impact Level I Impact Level II Impact Level III Long-term Agreement City Hosted or City Contracted Event 392 August 2024 Impact Level I Impact Level II Impact Level III Long-term Agreement City Hosted or City Contracted Event Sun Mon Tue Wed Thu Fri Sat 1 International Surf Festival North & South of Pier (Load-in) Impact Level III 2 International Surf Festival North & South of Pier Impact Level III 3 International Surf Festival North & South of Pier & North Volleyball Courts (CBVA) Impact Level III 4 International Surf Festival North & South of Pier Impact Level III 5 International Surf Festival North & South of Pier (Load-out) Impact Level III 6 7 8 9 Triathlon Downtown (Load-in) Impact Level III 10 Triathlon Downtown (Load-in) Impact Level III 11 Triathlon Downtown Impact Level III 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 393 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 Movies at the Beach South of Pier (Load-in) Impact Level III 7 Movies at the Beach South of Pier Impact Level III 8 9 10 11 12 13 14 Movies at the Beach South of Pier Impact Level III 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 September 2024 Impact Level I Impact Level II Impact Level III Long-term Agreement City Hosted or City Contracted Event 394 October 2024 Impact Level I Impact Level II Impact Level III Long-term Agreement City Hosted or City Contracted Event Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 Pumpkins in the Park Edith Rodaway Park Impact Level II 20 Skechers Pier to Pier Friendship Walk Strand (North of Pier) & Pier Plaza Impact Level III 21 22 23 24 25 26 27 28 29 30 31 395 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 November 2024 Impact Level I Impact Level II Impact Level III Long-term Agreement City Hosted or City Contracted Event 396 December 2024 Impact Level I Impact Level II Impact Level III Long-term Agreement City Hosted or City Contracted Event Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 California Great Santa Stroll Strand North of Pier & Pier Plaza Impact Level III 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 *Community Chanukah Celebration* Pier Plaza & Greenwood Park Impact Level II 30 31 *Menorah installation at Greenwood Park is Monday, December 23 2024, and the Menorah is removed Friday, January 3, 2025 397 TENTATIVE 2025 SPECIAL EVENTS CALENDAR City of Hermosa Beach Community Resources Department 710 Pier Avenue, Hermosa Beach, CA 90254 (310) 318-0280 hbconnect@hermosabeach.gov 398 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 January 2025 Impact Level I Impact Level II Impact Level III Long-term Agreement City Hosted or City Contracted Event 399 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 February 2025 Impact Level I Impact Level II Impact Level III Long-term Agreement City Hosted or City Contracted Event 400 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Hearts of Hermosa Community Center (Load-in) Impact Level III 29 Hearts of Hermosa Community Center Impact Level III 30 Hearts of Hermosa Community Center (Load-out) Impact Level III 31 March 2025 Impact Level I Impact Level II Impact Level III Long-term Agreement City Hosted or City Contracted Event 401 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 Spyder Surf Fest Pier Plaza Impact Level III 27 28 29 30 April 2025 Impact Level I Impact Level II Impact Level III Long-term Agreement City Hosted or City Contracted Event 402 Sun Mon Tue Wed Thu Fri Sat 1 2 3 Classic Car Show Schumacher Plaza & Pier Plaza Impact Level II Pets in the Park Valley Park Impact Level II 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 May 2025 Impact Level I Impact Level II Impact Level III Long-term Agreement City Hosted or City Contracted Event 403 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 Fine Arts Festival Community Center Lawn (Load-in) Impact Level III 7 Fine Arts Festival Community Center Lawn Impact Level III 8 Fine Arts Festival Community Center Lawn Impact Level III 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 June 2025 Impact Level I Impact Level II Impact Level III Long-term Agreement City Hosted or City Contracted Event 404 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 JVA/BVCA National Championships North & South Volleyball Courts & Beach Tennis Courts (Load-in) Impact Level III 11 AVP North & South Volleyball Courts & Beach Tennis Courts (Load-in) Impact Level III JVA/BVCA National Championships North & South Volleyball Courts & Beach Tennis Courts Impact Level III 12 AVP North & South Volleyball Courts & Beach Tennis Courts (Load-in) Impact Level III JVA/BVCA National Championships North & South Volleyball Courts & Beach Tennis Courts Impact Level III 13 AVP North & South Volleyball Courts & Beach Tennis Courts (Load-in) Impact Level III JVA/BVCA National Championships North & South Volleyball Courts & Beach Tennis Courts Impact Level III 14 AVP North & South Volleyball Courts & Beach Tennis Courts Impact Level III JVA/BVCA National Championships North & South Volleyball Courts & Beach Tennis Courts Impact Level III 15 AVP North & South Volleyball Courts & Beach Tennis Courts Impact Level III JVA/BVCA National Championships North & South Volleyball Courts & Beach Tennis Courts Impact Level III 16 AVP North & South Volleyball Courts & Beach Tennis Courts Impact Level III AAU Junior National Championships North & South Volleyball Courts & Beach Tennis Courts (Load-in) Impact Level III 17 AVP North & South Volleyball Courts & Beach Tennis Courts Impact Level III AAU Junior National Championships North & South Volleyball Courts & Beach Tennis Courts Impact Level III 18 AVP North & South Volleyball Courts & Beach Tennis Courts Impact Level III AAU Junior National Championships North & South Volleyball Courts & Beach Tennis Courts Impact Level III 19 AVP North & South Volleyball Courts & Beach Tennis Courts Impact Level III AAU Junior National Championships North & South Volleyball Courts & Beach Tennis Courts Impact Level III 20 AVP North & South Volleyball Courts & Beach Tennis Courts Impact Level III AAU Junior National Championships North & South Volleyball Courts & Beach Tennis Courts Impact Level III 21 AVP North & South Volleyball Courts & Beach Tennis Courts (Load-out) Impact Level III AAU Junior National Championships North & South Volleyball Courts & Beach Tennis Courts Impact Level III 22 AVP North & South Volleyball Courts & Beach Tennis Courts (Load-out) Impact Level III AAU Junior National Championships North & South Volleyball Courts & Beach Tennis Courts Impact Level III 23 AVP North & South Volleyball Courts & Beach Tennis Courts (Load-out) Impact Level III AAU Junior National Championships North & South Volleyball Courts & Beach Tennis Courts (Load-out) Impact Level III 24 25 26 27 28 29 30 International Surf Festival North & South of Pier (Load-in) Impact Level III 31 International Surf Festival North & South of Pier (Load-in) Impact Level III July 2025 Impact Level I Impact Level II Impact Level III Long-term Agreement City Hosted or City Contracted Event 405 Sun Mon Tue Wed Thu Fri Sat 1 International Surf Festival North & South of Pier Impact Level III 2 International Surf Festival North & South of Pier & North Volleyball Courts (CBVA) Impact Level III 3 International Surf Festival North & South of Pier Impact Level III 4 International Surf Festival North & South of Pier (Load-out) Impact Level III 5 6 7 8 Triathlon Downtown (Load-in) Impact Level III 9 Triathlon Downtown (Load-in) Impact Level III 10 Triathlon Downtown Impact Level III 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 August 2025 Impact Level I Impact Level II Impact Level III Long-term Agreement City Hosted or City Contracted Event 406 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 Movies at the Beach South of Pier (Load-in) Impact Level III 6 Movies at the Beach South of Pier Impact Level III 7 8 9 10 11 12 13 Movies at the Beach South of Pier Impact Level III 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 September 2025 Impact Level I Impact Level II Impact Level III Long-term Agreement City Hosted or City Contracted Event 407 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 Pumpkins in the Park Edith Rodaway Park Impact Level II 12 13 14 15 16 17 18 19 Skechers Pier to Pier Friendship Walk Strand (North of Pier) & Pier Plaza Impact Level III 20 21 22 23 24 25 26 27 28 29 30 31 October 2025 Impact Level I Impact Level II Impact Level III Long-term Agreement City Hosted or City Contracted Event 408 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 November 2025 Impact Level I Impact Level II Impact Level III Long-term Agreement City Hosted or City Contracted Event 409 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 California Great Santa Stroll Strand North of Pier & Pier Plaza Impact Level III 14 Community Chanukah Celebration* Pier Plaza & Greenwood Park Impact Level II 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 December 2025 Impact Level I Impact Level II Impact Level III Long-term Agreement City Hosted or City Contracted Event *Menorah installation at Greenwood Park is Wednesday, December 10, and the Menorah is removed Tuesday, December 23 , 2025. 410 TENTATIVE 2026 SPECIAL EVENTS CALENDAR City of Hermosa Beach Community Resources Department 710 Pier Avenue, Hermosa Beach, CA 90254 (310) 318-0280 hbconnect@hermosabeach.gov 411 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 January 2026 Impact Level I Impact Level II Impact Level III Long-term Agreement City Hosted or City Contracted Event 412 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 February 2026 Impact Level I Impact Level II Impact Level III Long-term Agreement City Hosted or City Contracted Event 413 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 Hearts of Hermosa Community Center (Load-in) Impact Level III 28 Hearts of Hermosa Community Center Impact Level III 29 Hearts of Hermosa Community Center (Load-out) Impact Level III 30 31 March 2026 Impact Level I Impact Level II Impact Level III Long-term Agreement City Hosted or City Contracted Event 414 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Spyder Surf Fest Pier Plaza Impact Level III 26 27 28 29 30 April 2026 Impact Level I Impact Level II Impact Level III Long-term Agreement City Hosted or City Contracted Event 415 Sun Mon Tue Wed Thu Fri Sat 1 2 Classic Car Show Schumacher Plaza & Pier Plaza Impact Level II Pets in the Park Valley Park Impact Level II 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 May 2026 Impact Level I Impact Level II Impact Level III Long-term Agreement City Hosted or City Contracted Event 416 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 Fine Arts Festival Community Center Lawn (Load-in) Impact Level III 13 Fine Arts Festival Community Center Lawn Impact Level III 14 Fine Arts Festival Community Center Lawn Impact Level III 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 June 2026 Impact Level I Impact Level II Impact Level III Long-term Agreement City Hosted or City Contracted Event 417 July 2026 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 JVA/BVCA National Championships North & South Volleyball Courts & Beach Tennis Courts (Load-in) Impact Level III 10 AVP North & South Volleyball Courts & Beach Tennis Courts (Load-in) Impact Level III JVA/BVCA National Championships North & South Volleyball Courts & Beach Tennis Courts Impact Level III 11 AVP North & South Volleyball Courts & Beach Tennis Courts (Load-in) Impact Level III JVA/BVCA National Championships North & South Volleyball Courts & Beach Tennis Courts Impact Level III 12 AVP North & South Volleyball Courts & Beach Tennis Courts (Load-in) Impact Level III JVA/BVCA National Championships North & South Volleyball Courts & Beach Tennis Courts Impact Level III 13 AVP North & South Volleyball Courts & Beach Tennis Courts Impact Level III JVA/BVCA National Championships North & South Volleyball Courts & Beach Tennis Courts Impact Level III 14 AVP North & South Volleyball Courts & Beach Tennis Courts Impact Level III JVA/BVCA National Championships North & South Volleyball Courts & Beach Tennis Courts Impact Level III 15 AVP North & South Volleyball Courts & Beach Tennis Courts Impact Level III AAU Junior National Championships North & South Volleyball Courts & Beach Tennis Courts (Load-in) Impact Level III 16 AVP North & South Volleyball Courts & Beach Tennis Courts Impact Level III AAU Junior National Championships North & South Volleyball Courts & Beach Tennis Courts Impact Level III 17 AVP North & South Volleyball Courts & Beach Tennis Courts Impact Level III AAU Junior National Championships North & South Volleyball Courts & Beach Tennis Courts Impact Level III 18 AVP North & South Volleyball Courts & Beach Tennis Courts Impact Level III AAU Junior National Championships North & South Volleyball Courts & Beach Tennis Courts Impact Level III 19 AVP North & South Volleyball Courts & Beach Tennis Courts Impact Level III AAU Junior National Championships North & South Volleyball Courts & Beach Tennis Courts Impact Level III 20 AVP North & South Volleyball Courts & Beach Tennis Courts (Load-out) Impact Level III AAU Junior National Championships North & South Volleyball Courts & Beach Tennis Courts Impact Level III 21 AVP North & South Volleyball Courts & Beach Tennis Courts (Load-out) Impact Level III AAU Junior National Championships North & South Volleyball Courts & Beach Tennis Courts Impact Level III 22 AVP North & South Volleyball Courts & Beach Tennis Courts (Load-out) Impact Level III AAU Junior National Championships North & South Volleyball Courts & Beach Tennis Courts (Load-out) Impact Level III 23 24 25 26 27 28 29 International Surf Festival North & South of Pier (Load-in) Impact Level III 30 International Surf Festival North & South of Pier (Load-in) Impact Level III 31 International Surf Festival North & South of Pier Impact Level III Impact Level I Impact Level II Impact Level III Long-term Agreement City Hosted or City Contracted Event 418 Sun Mon Tue Wed Thu Fri Sat 1 International Surf Festival North & South of Pier & North Volleyball Courts (CBVA) Impact Level III 2 International Surf Festival North & South of Pier Impact Level III 3 International Surf Festival North & South of Pier (Load-out) Impact Level III 4 5 6 7 Triathlon Downtown (Load-in) Impact Level III 8 Triathlon Downtown (Load-in) Impact Level III 9 Triathlon Downtown Impact Level III 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 August 2026 Impact Level I Impact Level II Impact Level III Long-term Agreement City Hosted or City Contracted Event 419 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 Movies at the Beach South of Pier (Load-in) Impact Level III 12 Movies at the Beach South of Pier Impact Level III 13 14 15 16 17 18 19 Movies at the Beach South of Pier Impact Level III 20 21 22 23 24 25 26 27 28 29 30 September 2026 Impact Level I Impact Level II Impact Level III Long-term Agreement City Hosted or City Contracted Event 420 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 Pumpkins in the Park Edith Rodaway Park Impact Level II 11 12 13 14 15 16 17 18 Skechers Pier to Pier Friendship Walk Strand (North of Pier) & Pier Plaza Impact Level III 19 20 21 22 23 24 25 26 27 28 29 30 31 October 2026 Impact Level I Impact Level II Impact Level III Long-term Agreement City Hosted or City Contracted Event 421 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 November 2026 Impact Level I Impact Level II Impact Level III Long-term Agreement City Hosted or City Contracted Event 422 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 Community Chanukah Celebration* Pier Plaza & Greenwood Park Impact Level II 7 8 9 10 11 12 California Great Santa Stroll Strand North of Pier & Pier Plaza Impact Level III 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 December 2026 Impact Level I Impact Level II Impact Level III Long-term Agreement City Hosted or City Contracted Event *Menorah installation at Greenwood Park is Wednesday, December 2 and the Menorah is removed Monday, December 14, 2025. 423 TENTATIVE 2023 SPECIAL EVENTS CALENDAR City of Hermosa Beach Community Resources Department 710 Pier Avenue, Hermosa Beach, CA 90254 (310) 318-0280 hbconnect@hermosabeach.gov 424 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 AAU Southern Pacific Grand Prix Series North Volleyball Courts 17 18 19 20 21 SCVA Winter Series North Volleyball Courts 22 23 24 25 26 27 28 AAU Southern Pacific Grand Prix Series North Volleyball Courts Sidewalk Sale Hermosa Avenue, Pier Avenue & Pier Plaza Impact Level II 29 Sidewalk Sale Hermosa Avenue, Pier Avenue & Pier Plaza Impact Level II 30 31 January 2023 Impact Level I Impact Level II Impact Level III Long-term Agreement City Hosted or City Contracted Event 425 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 AAU Southern Pacific Grand Prix Series North Volleyball Courts 5 6 7 8 9 10 11 SCVA Winter Series North Volleyball Courts 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 AAU Southern Pacific Grand Prix Series North Volleyball Courts 27 28 February 2023 Impact Level I Impact Level II Impact Level III Long-term Agreement City Hosted or City Contracted Event 426 Sun Mon Tue Wed Thu Fri Sat 1 2 Beach Tennis Tournaments Beach Tennis Courts (Load-in) 3 Beach Tennis Tournaments Beach Tennis Courts 4 HBLL Opening Day Clark Field Impact Level II Beach Tennis Tournaments Beach Tennis Courts 5 Beach Tennis Tournaments Beach Tennis Courts 6 RUHS Girls Beach Volleyball Matches North Volleyball Courts 7 8 9 10 11 St. Patrick’s Day Parade Downtown Impact Level III 12 AAU Southern Pacific Grand Prix Series North Volleyball Courts 13 14 15 16 17 18 State of the Art Cypress Ave. & 6th St. 19 20 21 22 23 RUHS Girls Beach Volleyball Matches North Volleyball Courts 24 Hearts of Hermosa Community Center (load-in) Impact Level III RUHS Girls Beach Volleyball Matches North Volleyball Courts 25 Hearts of Hermosa Community Center Impact Level III SoCal Beach Foundation North Volleyball Courts 26 Hearts of Hermosa Community Center (load-out) Impact Level III CBVA North Volleyball Courts 27 28 29 RUHS Girls Beach Volleyball Matches North Volleyball Courts 30 31 March 2023 Impact Level I Impact Level II Impact Level III Long-term Agreement City Hosted or City Contracted Event 427 Sun Mon Tue Wed Thu Fri Sat 1 AAU Southern Pacific Grand Prix Series North Volleyball Courts 2 3 RUHS Girls Beach Volleyball Matches North Volleyball Courts 4 RUHS Girls Beach Volleyball Matches North Volleyball Courts 5 RUHS Girls Beach Volleyball Matches North Volleyball Courts 6 RUHS Girls Beach Volleyball Matches North Volleyball Courts 7 8 AAU Southern Pacific Grand Prix Series North Volleyball Courts You Are Enough 5K Strand (North of Pier) & Schumacher Plaza 9 Easter Sunrise Mass South of Pier 10 11 12 13 Beach Tennis Tournaments Beach Tennis Courts (Load-in) 14 Beach Tennis Tournaments Beach Tennis Courts 15 Beach Tennis Tournaments Beach Tennis Courts CBVA North Volleyball Courts 16 Beach Tennis Tournaments Beach Tennis Courts 17 18 19 20 21 Surfers Walk of Fame Kick-off Party Community Theatre impact Level II 22 Surfer’s Walk of Fame Spyder Surf Fest Pier Plaza Impact Level III 23 AAU Southern Pacific Grand Prix Series North Volleyball Courts Waterman's South Bay Surf Series Contest South of Pier 24 25 26 27 28 29 Dolphin Dash Strand (North of Pier) & Schumacher Plaza 30 April 2023 Impact Level I Impact Level II Impact Level III Long-term Agreement City Hosted or City Contracted Event 428 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 Endless Summer Classic Car Show Schumacher Plaza & Pier Plaza Impact Level II 7 AAU Southern Pacific Grand Prix Series North Volleyball Courts 8 9 10 11 12 13 SoCal Beach Foundation North Volleyball Courts Night at the Ballpark Clark Field Impact Level II 14 AAU Southern Pacific Grand Prix Series North Volleyball Courts 15 16 17 18 19 20 AAU Southern Pacific Grand Prix Series North Volleyball Courts 21 CBVA North Volleyball Courts 22 23 24 25 26 Fiesta Hermosa Downtown (Load-in) Impact Level III 27 Fiesta Hermosa Downtown Impact Level III CBVA Volleyball Tournament North Volleyball Courts 28 Fiesta Hermosa Downtown Impact Level III CBVA Volleyball Tournament North Volleyball Courts 29 Fiesta Hermosa Downtown Impact Level III CBVA Volleyball Tournament North Volleyball Courts 30 31 May 2023 Impact Level I Impact Level II Impact Level III Long-term Agreement City Hosted or City Contracted Event 429 Sun Mon Tue Wed Thu Fri Sat 1 2 Beach Tennis Tournaments Beach Tennis Courts (Load-in) 3 Beach Tennis Tournaments Beach Tennis Courts South Bay Paddle South of Pier 4 Beach Tennis Tournaments Beach Tennis Courts Hermosa Beach Little League Closing Day Clark Field Impact Level II 5 6 7 8 9 Fine Arts Festival Community Center Lawn (Load-in) Impact Level III 10 Fine Arts Festival Community Center Lawn Impact Level III SCVA Spring Championships Tournament North Volleyball Courts 11 Fine Arts Festival Community Center Lawn Impact Level III 12 13 14 15 16 17 18 19 USAV Beach Trials North Volleyball Courts 20 USAV Beach Trials North Volleyball Courts 21 USAV Beach Trials North Volleyball Courts 22 USAV Beach Trials North Volleyball Courts 23 24 Nothing Weekend 25 Nothing Weekend 26 27 28 AVP North & South Volleyball Courts (Load-in) Impact Level III 29 AVP North & South Volleyball Courts (Load-in) Impact Level III 30 AVP North & South Volleyball Courts (Load-in) Impact Level III June 2023 Impact Level I Impact Level II Impact Level III Long-term Agreement City Hosted or City Contracted Event 430 Sun Mon Tue Wed Thu Fri Sat 1 AVP North & South Volleyball Courts & Beach Tennis Courts (Load-in) Impact Level III 2 AVP North & South Volleyball Courts & Beach Tennis Courts (Load-in) Impact Level III 3 AVP North & South Volleyball Courts & Beach Tennis Courts (Load-in) Impact Level III 4 AVP North & South Volleyball Courts & Beach Tennis Courts (Load-in) Impact Level III 5 AVP North & South Volleyball Courts & Beach Tennis Courts Impact Level III 6 AVP North & South Volleyball Courts & Beach Tennis Courts Impact Level III 7 AVP North & South Volleyball Courts & Beach Tennis Courts Impact Level III 8 AVP North & South Volleyball Courts & Beach Tennis Courts Impact Level III 9 AVP North & South Volleyball Courts & Beach Tennis Courts Impact Level III 10 AVP North & South Volleyball Courts & Beach Tennis Courts (Load-out) Impact Level III 11 AVP North & South Volleyball Courts & Beach Tennis Courts (Load-out) Impact Level III 12 AVP North & South Volleyball Courts & Beach Tennis Courts (Load-out) Impact Level III Shakespeare by the Sea Valley Park Impact Level I 13 JVA & BVCA National Championships North & South Volleyball Courts (Load-in) Shakespeare by the Sea Valley Park Impact Level I 14 JVA & BVCA National Championships North & South Volleyball Courts & Beach Tennis Courts 15 JVA & BVCA National Championships North & South Volleyball Courts & Beach Tennis Courts 16 JVA & BVCA National Championships North & South Volleyball Courts & Beach Tennis Courts 17 JVA & BVCA National Championships North & South Volleyball Courts & Beach Tennis Courts 18 JVA & BVCA National Championships North & South Volleyball Courts & Beach Tennis Courts 19 AAU Junior National Championships North & South Volleyball Courts & Beach Tennis Courts (Load-in) 20 AAU Junior National Championships North & South Volleyball Courts & Beach Tennis Courts 21 AAU Junior National Championships North & South Volleyball Courts & Beach Tennis Courts 22 AAU Junior National Championships North & South Volleyball Courts & Beach Tennis Courts 23 AAU Junior National Championships North & South Volleyball Courts & Beach Tennis Courts 24 AAU Junior National Championships North & South Volleyball Courts & Beach Tennis Courts 25 AAU Junior National Championships North & South Volleyball Courts & Beach Tennis Courts 26 AAU Junior National Championships North & South Volleyball Courts & Beach Tennis Courts (Load-out) 27 28 29 SmackFest South Volleyball Courts 30 31 July 2023 Impact Level I Impact Level II Impact Level III Long-term Agreement City Hosted or City Contracted Event 431 Sun Mon Tue Wed Thu Fri Sat 1 2 International Surf Festival North & South of Pier (Load-in) Impact Level III 3 International Surf Festival North & South of Pier (Load-in) Impact Level III 4 International Surf Festival North & South of Pier Impact Level III 5 International Surf Festival North & South of Pier & North Volleyball Courts (CBVA) Impact Level III Sidewalk Sale Hermosa Avenue, Pier Avenue & Pier Plaza Impact Level III 6 International Surf Festival North & South of Pier Impact Level III Sidewalk Sale Hermosa Avenue, Pier Avenue & Pier Plaza Impact Level III 7 International Surf Festival North & South of Pier (Load-out) Impact Level III 8 9 10 11 Triathlon Downtown (Load-in) 12 Triathlon Downtown (Load-in) Glow Ride for Cystic Fibrosis Strand (North of Pier) 13 Triathlon Downtown CBVA North Volleyball Courts 14 15 16 17 18 Beach Tennis Tournaments Beach Tennis Courts (Load-in) 19 Beach Tennis Tournaments Beach Tennis Courts 20 Beach Tennis Tournaments Beach Tennis Courts 21 22 23 24 25 26 Nothing Weekend 27 Nothing Weekend 28 29 30 31 August 2023 Impact Level I Impact Level II Impact Level III Long-term Agreement City Hosted or City Contracted Event 432 September 2023 Impact Level I Impact Level II Impact Level III Long-term Agreement City Hosted or City Contracted Event Sun Mon Tue Wed Thu Fri Sat 1 2 CBVA Volleyball Tournament North Volleyball Courts 3 CBVA Volleyball Tournament North Volleyball Courts 4 5 6 7 8 Movies at the Beach South of Pier (Load-in) Impact Level III 9 Best Day Foundation Beach Day South of Pier Impact Level II Movies at the Beach South of Pier Impact Level III 10 Best Day Foundation Beach Day South of Pier Impact Level II 11 12 13 14 15 16 Coastal Cleanup Day Schumacher Plaza, North and South of Pier Impact Level I Hermosa Harmony Festival South of the Pier 17 18 19 20 21 22 Movies at the Beach South of Pier (Load-in) Impact Level III 23 Movies at the Beach South of Pier Impact Level III 24 25 26 27 28 29 30 AAU Southern Pacific Grand Prix Series North Volleyball Courts Locale 90254 Hermosa Avenue, & Lot A Impact Level III 433 Sun Mon Tue Wed Thu Fri Sat 1 Locale 90254 Hermosa Avenue, & Lot A Impact Level III 2 3 4 5 6 7 AAU Southern Pacific Grand Prix Series North Volleyball Courts Walk for Alzheimer’s Strand (North of Pier) & Pier Plaza 8 9 10 11 12 13 Beach Tennis Tournaments Beach Tennis Courts (Load-in) Community Movie Night Community Center Impact Level I 14 Pumpkins in the Park Edith Rodway Park Impact Level II Beach Tennis Tournaments Beach Tennis Courts 15 Beach Tennis Tournaments Beach Tennis Courts 16 17 18 19 20 21 Volley4Sound North Volleyball Courts 22 23 24 25 26 27 Beach Tennis Tournaments Beach Tennis Courts (Load-in) 28 Beach Tennis Tournament Beach Tennis Courts 29 Skechers Pier to Pier Friendship Walk Strand (North of Pier) & Pier Plaza Beach Tennis Tournaments Beach Tennis Courts 30 31 October 2023 Impact Level I Impact Level II Impact Level III Long-term Agreement City Hosted or City Contracted Event 434 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 Sandy Sauté North of the Pier 5 AAU Southern Pacific Grand Prix Series North Volleyball Courts 6 7 8 9 10 11 Veterans Day Wreath Laying Ceremony Community Center East Lawn Impact Level II 12 13 14 15 16 17 Hermosa for the Holidays Downtown (Load-in) Impact Level III Community Movie Night Community Center Impact Level I 18 Hermosa for the Holidays Downtown Impact Level III AAU Southern Pacific Grand Prix Series North Volleyball Courts 19 Hermosa for the Holidays Downtown Impact Level III 20 Hermosa for the Holidays Downtown (Load-out) Impact Level III 21 22 23 24 25 26 27 28 29 30 November 2023 Impact Level I Impact Level II Impact Level III Long-term Agreement City Hosted or City Contracted Event 435 Sun Mon Tue Wed Thu Fri Sat 1 2 Sand Snowman Contest North of Pier Impact Level I 3 4 5 6 7 8 9 California Great Santa Stroll Strand (North of Pier) & Pier Plaza 10 Community Chanukah Celebration Pier Plaza & Greenwood Park Impact Level II AAU Southern Pacific Grand Prix Series North Volleyball Courts 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 AAU Southern Pacific Grand Prix Series North Volleyball Courts 27 28 29 30 31 December 2023 Impact Level I Impact Level II Impact Level III Long-term Agreement City Hosted or City Contracted Event 436 Off-Season Monthly Events (Labor Day – Memorial Day) # of Special Event Days # of Days Available (out of 15) January 4 11 February 3 12 March 13 2 April 15 1 May (through May 28) 9 6 September (from September 5) 7 8 October 9 7 November 7 8 December 4 11 Peak Season (Memorial Day: May 29, 2023– Labor Day: September 4, 2023) # of Special Event Days on the Beach/Strand/Pier Plaza Level I & II Event Days (not on Level III Event Days) & City Sponsored/Contracted (not on Level III, II or I Event Days) (Maximum of 25) Level III Event Days (Maximum of 45) Total # of Event Days (out of 70 total) 12 41 52 Peak Season Event Limits: To balance coastal access with events, events on the Beach, Strand and Pier Plaza will be limited to the following number of events during the peak summer season (Memorial Day to Labor Day – approximately 100 days over the summer): o Maximum of 45 days used by Level III Events o Maximum of 25 days used by Level I and II Events, and City Sponsored/Contracted Events (on days not used by Level III Event s) City Sponsored or City Contracted Events, and Long-term Agreement Events are categorized by their Impact Level 437 Chamber Survey Results EVENTS 438 EVENTS SURVEY #1 75% were Satisfied to Very Satisfied with Events Sales in General 439 Highlights •The most positive impact on revenue: •#1 Fiesta Hermosa Memorial Day (by far) •#2 AVP (June/July) for most businesses, but for other businesses volleyball impacted parking for their customers and hurt revenue •#1 ask for the future Summer activities: “Concerts on the Beach” •#1 ask for Off-Peak: 1 st Thursdays (or another day of the week) •Honorable Mentions Off-Peak: •Currently Have and Love: Parades, Car shows, Scavenger hunts •New Ideas: Children’s workshops, Dine Hermosa, “Family Beach town stroll” (late night merchant hours for event based on local door to door exploring of shops in their own area) 440 Quote “It seems like most of our local events affect businesses differently. What might be great for me, will not always be good for other businesses, and vice versa. It's just important that we have fun, unique things going on so it benefits everyone at some point!" 441 Event Positive Revenue Impact Fiesta Hermosa (Memorial Day)16 CBVA Volleyball Tournaments (May, August, September)4 Beach Tennis Tournaments (June, August)3 DB Events Volleyball Tournament (June)3 USAV’s U19 World Championship and World University Championship Trials (June) –NEW EVENT IN 2022 3 AVP (June/July)9 JVA/BVCA National Championship (July)3 AAU Junior National Girl’s Championship (July)6 West Coast AAU Junior Olympic Games (July)1 Supporting Data for the Event Survey Counts 442 EVENTS SURVEY #2 50% were Satisfied to Very Satisfied with Events Would like an event like Fiesta Hermosa Locale in late Sep-Oct Sales in General 443 Highlights •The most positive impact on revenue: •#1 Fiesta Hermosa Labor Day •#2 Sidewalk Sale •#1 ask for the future Summer activities: “Concerts on the Beach” •Off-Peak Ideas: •Sidewalk sales October & January •Halloween/ Valentines day -decorate windows, city wide parties •Holiday Parades •Tour busses dropping off international visitors •Labor Day Fiesta •Move Labor Day Fiesta to October (Harvestvest) •Try something new •Cancel Labor Day Fiesta 444 Event Positive Revenue Impact West Coast AAU Junior Olympic Games (July)0 Good World Peace Festival (August)0 Glow Ride for Cystic Fibrosis (August)0 International Surf Festival (August)1 Triathlon (August)1 Mike’s USLA National Lifeguard and Junior Lifeguard Championship (August)3 AEG Beach Sports Rugby (August)3 Smackfest Volleyball Tournament (July)5 Sidewalk Sale (August)9 Fiesta Hermosa (Labor Day)11 445 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 23-0305 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 23, 2023 ADOPTION OF ORDINANCE NO. 23-XXXX OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA INCREASING PARKING METER RATES AND FINDING THE SAME EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (Finance Director Viki Copeland) Recommended Action: Staff recommends City Council: 1.Waive second reading and adopt Ordinance No.23-XXXX “An Ordinance of the City Council of the City of Hermosa Beach,California Increasing Parking Meter Rates and Finding the Same Exempt from the California Environmental Quality Act.”(Attachment 1); and 2.Direct City Clerk to publish a summary ordinance. Executive Summary: Considering the recommendations included in the 2019 Coastal Zone Parking Management Study, City Council discussion,and recommendations from its January 31,2022 Parking Study Session, February 28,2023,March 14,2023,March 28,2023,and May 9,2023 meetings,staff presents the item to adopt revised hourly parking meter and parking lot rates and hours of operation for the meters. Background: At its February 28,2023 meeting,City Council discussed various issues related to parking in the City including parking meter rates.As discussed at the prior meeting,metered and pay-by-space parking is currently available for $1.25 per hour,daily 10 a.m.to 8 p.m.,and $1.50 per hour,daily 8 p.m.to 2 a.m.in City lots,the downtown parking structure,and along streets and alleys.These rates were approved in 2010 and 2016,respectively.The dual-rate structure implements a demand-based pricing program where silver post meters in higher demand areas cost 25 cents more during peak high usage hours. City of Hermosa Beach Printed on 5/18/2023Page 1 of 7 powered by Legistar™446 Staff Report REPORT 23-0305 The following table details the history of meter rate increases. Meter Rates-History of Rate Increases Year of Last Increase Rate 2001 $.75/hour 2003 $1.00/hour 2010 $1.25/hour 2016 $1.50/hour Demand pricing implemented from 8 p.m. to 2 a.m. for Upper Pier Avenue, Hermosa Avenue, Lots A, B, D, and silver meters The table below shows a survey of meter rate comparisons with other cities. Meter/Pay by Space City Location Rate Hermosa Beach Upper Pier, Hermosa Avenue-10 a.m.-8 p.m./8 p.m.-2 a.m.$1.25/$1.50 Lot A, B & D (silver meters) 10 a.m.-8 p.m./8 p.m.-2 a.m.$1.25/$1.50 Lot D-yellow meters only, F, G & All Other Meters, 10a.m.- 2a.m. $1.25 24-hour yellow meters and residential one--hour time limit spaces $5/day Manhattan Beach On-Street Meters Citywide $2.00 County Parking Lots/Meters $2.50 Redondo Beach Street Meters: Redondo Bike Path, North Harbor Drive, George Freeth Way, Veterans Park (Lot) $1/40 min; $.25/10 min; $.10/4 min; $.05/2 min Parking Meter Permit thru 9/21, non-transferrable, numbered parking sticker, CA plates only $110/Annual per vehicle. 4 hr. limit Santa Monica On-Street Meters Citywide $1.25 Downtown/Beach Meter Zones $2.50 West Hollywood All Streets Per 15 Minutes $0.50 Per Hour, 5-minute grace between transactions$2.00 Outdoor Dining Parking Meter Fee (Restaurants) Daytime Hourly Rate per Parking Meter$0.54 Evening Hourly Rate per Parking Meter$0.32 Annual Flat Rate per Non-Enforcement Hour$107.50 Annual Renewal Fees Subject to the LA-Long Beach-Santa Ana Area CPI Increase Culver City Areas where employee parking is scarce, and where businesses, by petition, opted for employee parking $0.25 per hour Areas with high-turnover, food pick-up in the Downtown area $0.75 per 15 minutes Outside of the Downtown area $1.00 per hour Downtown area $1.50 per hour City of Hermosa Beach Printed on 5/18/2023Page 2 of 7 powered by Legistar™447 Staff Report REPORT 23-0305 Meter/Pay by SpaceCity Location RateHermosa Beach Upper Pier, Hermosa Avenue-10 a.m.-8 p.m./8 p.m.-2 a.m.$1.25/$1.50Lot A, B & D (silver meters) 10 a.m.-8 p.m./8 p.m.-2 a.m.$1.25/$1.50Lot D-yellow meters only, F, G & All Other Meters, 10a.m.-2a.m.$1.2524-hour yellow meters and residential one--hour time limitspaces$5/dayManhattanBeach On-Street Meters Citywide $2.00County Parking Lots/Meters $2.50Redondo Beach Street Meters: Redondo Bike Path, North Harbor Drive,George Freeth Way, Veterans Park (Lot)$1/40 min;$.25/10 min;$.10/4 min;$.05/2 minParking Meter Permit thru 9/21, non-transferrable,numbered parking sticker, CA plates only$110/Annualper vehicle. 4hr. limit Santa Monica On-Street Meters Citywide $1.25 Downtown/Beach Meter Zones $2.50 West Hollywood All Streets Per 15 Minutes $0.50 Per Hour, 5-minute grace between transactions$2.00 Outdoor Dining Parking Meter Fee (Restaurants) Daytime Hourly Rate per Parking Meter$0.54 Evening Hourly Rate per Parking Meter$0.32 Annual Flat Rate per Non-Enforcement Hour$107.50 Annual Renewal Fees Subject to the LA-Long Beach-Santa Ana Area CPI Increase Culver City Areas where employee parking is scarce, and where businesses, by petition, opted for employee parking $0.25 per hour Areas with high-turnover, food pick-up in the Downtown area $0.75 per 15 minutes Outside of the Downtown area $1.00 per hour Downtown area $1.50 per hour After completing its deliberations,City Council introduced on first reading a rate increase to $2.00/ $2.50 per hour to align with current parking rates in other nearby coastal cities,while maintaining the demand pricing structure.However,the language in the presented ordinance did not entirely reflect the current demand-based pricing locations.Staff brought this item back at the March 14,2023 City Council meeting.There was still agreement that the rates should be raised to $2.00/$2.50 per hour and there was also agreement that demand-based pricing should be instituted citywide at all meters between the hours of 8 p.m. and 2 a.m. At its March 28,2023 meeting,a majority of the City Council reached a consensus on an 8 a.m. start time and introduced on first reading Ordinance No.23-XXXX.At its May 9,2023 meeting,City Council introduced and waived first reading of the amended ordinance to retain the start time for metered parking as 10:00 a.m. Meeting Date Description June 6, 2018 The City Council held a Budget Workshop, with a Five-Year Financial Forecast, including recommendations for increased citation fines. At that time, the City Council requested a survey for all parking violations. December 17, 2019 The City Council accepted the Coastal Zone Parking Assessment Study recommendations; directed staff to return to Council and the applicable City Commissions with the related implementation actions for each of the near-term recommendations; and directed staff to incorporate the policy recommendations into the Draft Local Coastal Program and, if appropriate, draft an amendment to the City’s Coastal Development Permit for the Preferential Parking Program and Remote Beach Park and Ride System. September 14, 2021 The City Council approved amending and updating the City’s Certified Coastal Land Use Plan, focused on the Mobility Element, and authorized submittal to the California Coastal Commission. September 28, 2021 The City Council requested that City Parking Programs and Parking Management be discussed at a future meeting. January 31, 2022 The City Council reviewed and discussed the status and priorities of the 12 recommendations in the Parking Management Study and challenges of coordinating these efforts with goals of Plan Hermosa and the City’s efforts to certify a Local Coastal Program with the Coastal Commission. Council directed staff to move forward with the sale of the renewal of the 2022-2023 residential and employee parking permits; place an item on a future agenda to enable Council to consider a fee increase; and restrict the out-of-state vehicles except for active military. November 3, 2022 The City Council awarded a contract for mobile parking payment systems (Pay-By-App) to ParkMobile, LLC and directed staff to explore opportunities to utilize the system to provide real-tome parking availability information to the public. November 29, 2022 The City Council approved the conclusion of all incentives for public electric vehicle charging and implementation of charging fees for electricity usage at public chargers. February 28, 2023 The City Council approved changes to the City’s residential parking permit program, employee permit program, and hourly parking meter and parking lot rates. March 14, 2023 The City Council gave City Manager or designee the discretion to waive the vehicle registration requirement, upon showing a good cause, amending the previously adopted resolution. March 28, 2023 The City Council approved the introduction and waived the first reading of an ordinance entitled “Ordinance of the City Council of the City of Hermosa Beach, California Increasing Parking Meter Rates and Finding the Same Exempt from the California Environmental Quality Act” with a start time of 8:00 a.m. for parking meters in the City. Council also directed staff to create an annual parking pass for parking meter spaces only during the hours of 8:00 a.m. to 10:00 a.m. Early Bird Sticker at a fee of $180 per year, and to implement the sale of this parking pass. May 9, 2023 The City Council introduced and waived first reading as amended of an ordinance entitled “Ordinance of the City Council of the City of Hermosa Beach, California Increasing Parking Meter Rates and Finding the Same Exempt from the California Environmental Quality Act”, with a modification to retain the start time for metered parking as 10:00 a.m. City of Hermosa Beach Printed on 5/18/2023Page 3 of 7 powered by Legistar™448 Staff Report REPORT 23-0305 Meeting Date Description June 6, 2018 The City Council held a Budget Workshop, with a Five-Year Financial Forecast, including recommendations for increased citation fines. At that time, the City Council requested a survey for all parking violations. December 17, 2019 The City Council accepted the Coastal Zone Parking Assessment Study recommendations; directed staff to return to Council and the applicable City Commissions with the related implementation actions for each of the near-term recommendations; and directed staff to incorporate the policy recommendations into the Draft Local Coastal Program and, if appropriate, draft an amendment to the City’s Coastal Development Permit for the Preferential Parking Program and Remote Beach Park and Ride System. September 14, 2021 The City Council approved amending and updating the City’s Certified Coastal Land Use Plan, focused on the Mobility Element, and authorized submittal to the California Coastal Commission. September 28, 2021 The City Council requested that City Parking Programs and Parking Management be discussed at a future meeting. January 31, 2022 The City Council reviewed and discussed the status and priorities of the 12 recommendations in the Parking Management Study and challenges of coordinating these efforts with goals of Plan Hermosa and the City’s efforts to certify a Local Coastal Program with the Coastal Commission. Council directed staff to move forward with the sale of the renewal of the 2022-2023 residential and employee parking permits; place an item on a future agenda to enable Council to consider a fee increase; and restrict the out-of-state vehicles except for active military. November 3, 2022 The City Council awarded a contract for mobile parking payment systems (Pay-By-App) to ParkMobile, LLC and directed staff to explore opportunities to utilize the system to provide real-tome parking availability information to the public. November 29, 2022 The City Council approved the conclusion of all incentives for public electric vehicle charging and implementation of charging fees for electricity usage at public chargers. February 28, 2023 The City Council approved changes to the City’s residential parking permit program, employee permit program, and hourly parking meter and parking lot rates. March 14, 2023 The City Council gave City Manager or designee the discretion to waive the vehicle registration requirement, upon showing a good cause, amending the previously adopted resolution. March 28, 2023 The City Council approved the introduction and waived the first reading of an ordinance entitled “Ordinance of the City Council of the City of Hermosa Beach, California Increasing Parking Meter Rates and Finding the Same Exempt from the California Environmental Quality Act” with a start time of 8:00 a.m. for parking meters in the City. Council also directed staff to create an annual parking pass for parking meter spaces only during the hours of 8:00 a.m. to 10:00 a.m. Early Bird Sticker at a fee of $180 per year, and to implement the sale of this parking pass. May 9, 2023 The City Council introduced and waived first reading as amended of an ordinance entitled “Ordinance of the City Council of the City of Hermosa Beach, California Increasing Parking Meter Rates and Finding the Same Exempt from the California Environmental Quality Act”, with a modification to retain the start time for metered parking as 10:00 a.m. City of Hermosa Beach Printed on 5/18/2023Page 4 of 7 powered by Legistar™449 Staff Report REPORT 23-0305 Meeting Date DescriptionJune 6, 2018 The City Council held a Budget Workshop, with a Five-YearFinancial Forecast, including recommendations for increasedcitation fines. At that time, the City Council requested a surveyfor all parking violations.December 17, 2019 The City Council accepted the Coastal Zone ParkingAssessment Study recommendations; directed staff to returnto Council and the applicable City Commissions with therelated implementation actions for each of the near-termrecommendations; and directed staff to incorporate the policyrecommendations into the Draft Local Coastal Program and, ifappropriate, draft an amendment to the City’s CoastalDevelopment Permit for the Preferential Parking Program andRemote Beach Park and Ride System.September 14, 2021 The City Council approved amending and updating the City’sCertified Coastal Land Use Plan, focused on the MobilityElement, and authorized submittal to the California CoastalCommission.September 28, 2021 The City Council requested that City Parking Programs andParking Management be discussed at a future meeting.January 31, 2022 The City Council reviewed and discussed the status andpriorities of the 12 recommendations in the ParkingManagement Study and challenges of coordinating theseefforts with goals of Plan Hermosa and the City’s efforts tocertify a Local Coastal Program with the Coastal Commission.Council directed staff to move forward with the sale of therenewal of the 2022-2023 residential and employee parkingpermits; place an item on a future agenda to enable Councilto consider a fee increase; and restrict the out-of-statevehicles except for active military.November 3, 2022 The City Council awarded a contract for mobile parkingpayment systems (Pay-By-App) to ParkMobile, LLC anddirected staff to explore opportunities to utilize the system toprovide real-tome parking availability information to the public.November 29, 2022 The City Council approved the conclusion of all incentives for public electric vehicle charging and implementation of charging fees for electricity usage at public chargers. February 28, 2023 The City Council approved changes to the City’s residential parking permit program, employee permit program, and hourly parking meter and parking lot rates. March 14, 2023 The City Council gave City Manager or designee the discretion to waive the vehicle registration requirement, upon showing a good cause, amending the previously adopted resolution. March 28, 2023 The City Council approved the introduction and waived the first reading of an ordinance entitled “Ordinance of the City Council of the City of Hermosa Beach, California Increasing Parking Meter Rates and Finding the Same Exempt from the California Environmental Quality Act” with a start time of 8:00 a.m. for parking meters in the City. Council also directed staff to create an annual parking pass for parking meter spaces only during the hours of 8:00 a.m. to 10:00 a.m. Early Bird Sticker at a fee of $180 per year, and to implement the sale of this parking pass. May 9, 2023 The City Council introduced and waived first reading as amended of an ordinance entitled “Ordinance of the City Council of the City of Hermosa Beach, California Increasing Parking Meter Rates and Finding the Same Exempt from the California Environmental Quality Act”, with a modification to retain the start time for metered parking as 10:00 a.m. Discussion: Presented for City Council’s consideration for adoption is an ordinance which would eliminate the bifurcated approach and implement demand-based pricing for all meters in the City regardless of location and operational hours for meters commencing at 10 a.m.and terminating at 2 a.m.daily (Attachment 1). Environmental Determination Pursuant to the California Environmental Quality Act (“CEQA”),the City finds that there is no evidence that the Project would have a significant effect on the environment.Thus,pursuant to CEQA Guidelines section 15061 (b)(3),it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.Furthermore,section 15273 of the CEQA Guidelines states that CEQA does not apply to modification of fees by public agencies for meeting operating expenses or financial needs. General Plan Consistency: This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below: Mobility Element Goal 4.A parking system that meets the parking needs and demand of residents,visitors, City of Hermosa Beach Printed on 5/18/2023Page 5 of 7 powered by Legistar™450 Staff Report REPORT 23-0305 Goal 4.A parking system that meets the parking needs and demand of residents,visitors, and employees in an efficient and cost-effective manner. Policies: ·4.2 Encourage coastal access.Ensure parking facilities and costs of such facilities are not a barrier to beach access by the public. ·4.3 Reduce impacts.Reduce spillover parking impacts due to employee parking and seasonal event-based demands. ·4.4 Preferential parking program.Periodically study and evaluate the current inventory of public parking supply and update the preferential parking program. ·4.6 Priority parking.Provide priority parking and charging stations to accommodate the use of Electric Vehicles (EVs), including smaller short-distance neighborhood electric vehicles. ·4.7 Parking availability.Optimize parking availability through dynamically adjusted pricing and new technology to manage available spaces for short-term parking use to encourage rates of turnover that are responsive to fluctuating demands. ·4.8 Ensure commercial parking.Ensure that prime commercial parking spaces are available for customers and other short-term users throughout the day. ·4.9 Encourage TDM strategies.Encourage use of transportation demand management strategies and programs such as carpooling,ride hailing,and alternative transportation modes as a way to reduce demand for additional parking supply. ·4.10 Visitor parking information.Manage information about passes and accessing public parking lots to facilitate use by longer-distance visitors with limited transportation choices. ·4.11 Consolidated parking facilities.Consider the development of new small-scale parking structures or shared facilities outside of the Downtown core and incorporate adaptability standards so that they may serve other uses in the future. Fiscal Impact: The recommended increase of meter rates from $1.25 per hour,daily 10 a.m.to 8 p.m.,and $1.50 per hour,daily 8 p.m.to 2 a.m.,to $2.00 per hour and $2.50 per hour to align with current parking rates in other nearby Coastal cities would result in an estimated annual revenue increase of $1,838,489.This estimate would change if the hours of operation or locations or both are changed. The addition of demand-based pricing of $2.50 per hour from 8 p.m.to 2 a.m.to yellow post meters would result in an estimated annual revenue increase of $174,799.Additional hours of operation from 8 a.m.to 10 a.m.on all meters would result in an estimated annual revenue increase of $815,452. Updated Fiscal Impact Since March 28, 2023 Meeting: Based on updated meter reports by time,the recommended increase of meter rates from $1.25 per hour,daily 10 a.m. to 8 p.m.,and $1.50 per hour,daily 8 p.m.to 2 a.m.,to $2.00 per hour and $2.50 per hour to align with current parking rates in other nearby Coastal cities would result in a revised estimated annual revenue increase of $1,696,823. City of Hermosa Beach Printed on 5/18/2023Page 6 of 7 powered by Legistar™451 Staff Report REPORT 23-0305 Attachments: 1.Draft Ordinance Increasing Parking Meter Rates and Instituting Demand Pricing City Wide and Establishing Operational Hours 2.Link to June 6,2018 City Council Budget Workshop (see Draft Forecast and Financial Plan Attachment p.11) 3.Link to December 17, 2019 City Council Staff Report 4.Link to September 14, 2021 City Council Staff Report 5.Link to September 28, 2021 City Council Meeting Agenda 6.Link to January 31, 2022 City Council Parking Study Session Agenda 7.Link to November 3, 2022 City Council Staff Report 8.Link to November 29, 2022 City Council Staff Report 9.Link to February 28, 2023 City Council Staff Report 10.Link to March 14, 2023 City Council Staff Report 11.Link to March 28, 2023 City Council Staff Report 12.Link to May 9, 2023 City Council Staff Report Respectfully Submitted by: Viki Copeland, Finance Director Concur: Carrie Tai, AICP, Community Development Director Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Patrick Donegan, City Attorney Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 5/18/2023Page 7 of 7 powered by Legistar™452 Page 1 of 2 ORD NO. 23- CITY OF HERMOSA BEACH ORDINANCE NO. 23-XXXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA INCREASING PARKING METER RATES AND FINDING THE SAME EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. FINDINGS A. Pursuant to Vehicle Code § 22508, cities must establish parking meter rates by ordinance. B. The last time the City of Hermosa Beach considered the parking meter rates in the City was 2016. C. The City Council received and accepted the Parking Management Study and Recommended Parking Standards for the Coastal Zone in late 2019. Among other things, this Parking Study recommended that the City maintain its existing dual-rate structure that implements a demand-based pricing program where meters in higher demand areas cost more in the City. D. In order to better manage the City’s limited parking resources and consistent with parking rates in comparable jurisdictions, parking meter rates need to be increased. SECTION 2. Parking Meter Rates. Section 10.36.010 (A) of the Hermosa Beach Municipal Code is hereby amended to read as follows: “A. Parking meter zones are those streets or portions of streets or public parking lots established by Ordinance as zones within which the parking of vehicles may be controlled, regulated, and inspected with the aid of parking meters. In the event that no parking meters are installed in any parking space within such parking meter zones, the maximum time for 453 Page 2 of 2 ORD NO. 23- parking shall be as specified by this code or by Resolution of the City Council. Parking meter rates shall be set at $2.00 per hour. Between the hours of 8:00 p.m. and 2:00 a.m. daily, parking meter rates shall be set at $2.50 per hour. The hours of operation for meters throughout the City shall be 10:00 a.m. to 2:00 a.m.” SECTION 3. Environmental Review. Pursuant to CEQA Guidelines section 15061 (b)(3), it can be seen with certainty that there is no possibility that the activity contemplated by this ordinance may have a significant effect on the environment. Furthermore, section 15273 of the CEQA Guidelines states that CEQA does not apply to modification of fees by public agencies for meeting operating expenses or financial needs. SECTION 4. Effective Date. This Ordinance shall take effect thirty (30) days after its passage and adoption pursuant to California Government Code section 36937. SECTION 5. Certification. The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City’s book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law. PASSED, APPROVED and ADOPTED on this 23rd day of May 2023. Raymond Jackson PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM: ________________________________ ________________________________ Myra Maravilla Patrick Donegan City Clerk City Attorney 454 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 23-0322 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 23, 2023 ADOPT ORDINANCE ESTABLISHING PERMANENT OUTDOOR PERMIT PROGRAMS AND DOWNTOWN LANE RECONFIGURATIONS AND ACCOMPANYING RESOLUTIONS (Environmental Programs Manager Doug Krauss) Recommended Action: Staff recommends City Council continue the Public Hearing to the June 13,2023 City Council meeting. City of Hermosa Beach Printed on 5/18/2023Page 1 of 1 powered by Legistar™455 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 23-0290 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 23, 2023 CONSIDERATION OF A REQUEST TO PLACE A PLAQUE ON CITY PROPERTY HONORING LOS ANGELES COUNTY LIFEGUARDS (Community Resources Manager Lisa Nichols) Recommended Action: Staff recommends City Council consider designating a subcommittee to review the request to place a plaque on City property honoring Los Angeles County Lifeguards previously awarded Lifetime Achievement Recognition through the International Surf Festival’s Medal of Valor Ceremony. Executive Summary: At its September 28,2021 meeting,City Council adopted the Municipal Naming,Monument,and Sponsorship Policy (Attachment 1).The purpose of the policy is to establish criteria and formal procedures for the placement of Monuments or Statues,public art,amongst other naming and sponsorship activities.Staff recommends City Council proceed with the review procedure for a request initiated by the International Surf Festival Medal of Valor Coordinator,Scott Davey,to place a plaque on City property honoring Los Angeles County Lifeguards previously awarded Lifetime Achievement Recognition through the International Surf Festival’s Medal of Valor Ceremony. Background: At its September 28,2021 meeting,City Council adopted the Municipal Naming,Monument and Sponsorship Policy (Attachment 1).The purpose of the policy is to establish criteria and formal procedures for consideration of the naming of public facilities and outdoor space;the placement of Monuments or Statues,and public art;and event and activity sponsorships for the purpose of recognizing individuals,groups or organization that have made a significant contribution to the City of Hermosa Beach. On April 11,2023,the City Clerk’s office received a letter of request dated March 22,2023 from Scott Davey,International Surf Festival Medal of Valor Coordinator,requesting placement of a plaque on City property honoring Los Angeles County Lifeguards awarded Lifetime Achievement Recognition through the International Surf Festival’s Medal of Valor Ceremony (Attachment 2). City of Hermosa Beach Printed on 5/18/2023Page 1 of 3 powered by Legistar™456 Staff Report REPORT 23-0290 Past Council Actions Meeting Date Description September 28, 2021 City Council approved the Municipal Naming, Monument and Sponsorship Policy Guide Discussion: The International Surf Festival is an annual five-day event with event activities spanning across Hermosa Beach,Manhattan Beach,Redondo Beach,and Torrance.The event consists of lifeguard races,a pier-to-pier swim,pier-to-pier paddleboard race,volleyball tournaments,and more for all ages.The event begins with the annual Lifeguard Medal of Valor Dinner that provides recognition to Los Angeles County Lifeguards for acts of heroism and shows appreciation for their service. Recipients of the Lifetime Achievement Recognition award are provided a bronze medal at the Lifeguard Medal of Valor Dinner.Since 2019,the Hermosa Beach Mayor,Mayor Pro Tem,or City Councilmember has attended the Medal of Valor Dinner to recognize and present the award to the recipients. The International Surf Festival Committee would like to honor the 30 Lifetime Achievement Recognition honorees and future honorees with the placement of a bronze plaque at the base of the Pier, on the north-facing wall of Schumacher Plaza, adjacent to the existing plaques at that location. In accordance with the City’s Municipal Naming,Monument,and Sponsorship Policy Guide,staff recommends City Council consider designating a subcommittee consisting of two City Councilmembers to provide a detailed analysis and recommendation regarding the request.City Council may also direct any applicable Commission to also create a subcommittee to further assist in the review. Should City Council choose to form a subcommittee,the subcommittee would present its recommendations to City Council for formal review.Should the City Council choose to direct an applicable Commission to also create a subcommittee to further assist in the review,the subcommittee would present its recommendations to the applicable Commission followed by City Council for formal review. General Plan Consistency: This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below: City of Hermosa Beach Printed on 5/18/2023Page 2 of 3 powered by Legistar™457 Staff Report REPORT 23-0290 Governance Element Goal 1. A high degree of transparency and integrity in the decision-making process. Policy: ·1.6 Long-term considerations.Prioritize decisions that provide long-term community benefit and discourage decisions that provide short-term community benefit but reduce long-term opportunities. Goal 2. The community is active and engaged in decision-making processes. Policy: ·2.6 Responsive to community needs.Continue to be responsive to community inquiries, providing public information and recording feedback from community interactions. Fiscal Impact: There is no fiscal impact associated with the recommended action to consider the creation of a City Council or other subcommittee.The fiscal impact of implementing the request is currently unknown. The International Surf Festival and the Los Angeles County Lifeguard Trust Fund have both expressed interest in funding the initial cost for design, manufacture, and installation of the plaque. Attachments: 1. Municipal Naming, Monument and Sponsorship Policy 2.Link to September 28, 2021 City Council Staff Report 3. Scott Davey Letter of Request Respectfully Submitted by: Lisa Nichols, Community Resources Manager Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Patrick Donegan, City Attorney Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 5/18/2023Page 3 of 3 powered by Legistar™458 City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 (310) 318-0239 MUNICIPAL NAMING, MONUMENT AND SPONSORSHIP POLICY GUIDE PUBLIC FACILITIES + OUTDOOR SPACES MONUMENTS, STATUES + PUBLIC ART EVENT + ACTIVITY SPONSORSHIP 459 TABLE OF CONTENTS Purpose .......................................................................................................................... 1 General Information ..................................................................................................... 1 Definitions ................................................................................................................... 1 Naming of Public Facilities + Outdoor Space ............................................................ 3 Purpose .................................................................................................................................. 3 Guiding Principles .................................................................................................................. 4 Guidelines .............................................................................................................................. 4 Review Procedure ................................................................................................................. 5 Qualifying Names and Criteria............................................................................................. 6 Renaming .............................................................................................................................. 6 Monuments, Statues + Public Art ................................................................................. 7 Purpose .................................................................................................................................. 7 Guiding Principles .................................................................................................................. 7 Guidelines .............................................................................................................................. 8 Review Procedure ................................................................................................................. 9 Signage ........................................................................................................................ 10 Municipal Naming, Monument and Sponsorship Quick Glance ........................... 11 460 1 PURPOSE The purpose of this policy is to establish criteria and formal procedures for consideration of the naming of public facilities and outdoor space; the placement of Monuments or Statues, public art, and memorial park benches; and event and activity Sponsorships for the purpose of recognizing individuals, groups or organization that have made a significant contribution to the City of Hermosa Beach. This policy shall guide the City Council in its approval of these recognition opportunities to ensure a thorough and formal review of each request. This policy outlines criteria, conditions and procedures in order to maintain integrity, encourage philanthropic giving while acknowledging public investments, and to safeguard against unwanted commercialization of City Assets. Consideration will include the specific name(s) of public facilities and outdoor space; the specific placement of Statues and/or Monuments on City- owned land; Sponsorship opportunities; and the duration of each of these relationships. GENERAL INFORMATION Definitions The following definitions will apply for the purpose of this policy: City Assets: Tangible or intangible items of value that are owned or created by the City including but not limited to both City facilities and City-owned land. City Facility (included in City Assets): Any part of real property or structure owned by the City including, but not limited to parks, libraries, Recreational Facilities buildings, parking facilities, interior or ancillary features that are a part of, or within, a larger facility and other City facilities. Civic Organizations: any local service club or association not organized for profit but operated exclusively for education or charitable purposes. Commission: Commission as defined by the Hermosa Beach Municipal Code Chapters 2.28; 2.32; 2.76 and 2.80. 461 2 Donation or Gift: A monetary (cash) contribution, endowments, personal property, real property, financial securities, equipment, in-kind goods or services, or any other City Asset that the City has accepted and for which the Donor has not received any goods or services in return. Donor: A person or other legal entity that proposes or provides a Donation to the City. Funding: Financial or in-kind resource to provide Funding that might result in Naming or Renaming. Naming: The selection and approval by the city for the initial Naming of a City Asset within the public right of way. Monument or Statue: a structure erected to commemorate a famous or notable person or event. Renaming: The selection and approval by the City for a new name of an existing City Asset. Sign Ordinance: The City’s sign regulations contained in the Hermosa Beach Municipal Code Chapter 17.50. Sponsorship: A contractual arrangement for a defined period of time where a third party provides goods, services or financial contribution in return for access to the commercial/marketing potential associated with rights to be publicly denoted as being a sponsor of a city service, program, event, activity or sub-component of a City Asset and/or rights for the inclusion and public display of the third party’s name as part of the name of a city service, program, event, activity or sub-component of a City Asset. 462 3 NAMING OF PUBLIC FACILITIES + OUTDOOR SPACE Purpose To establish formal policies as a guide to the City Council in considering appropriate names for city-owned land, buildings, and facilities (City Asset); whether, and under what circumstances, such land, building, and facilities should be named or renamed in honor of an individual; and the duration of Naming rights of City-owned land, buildings, and facilities. This policy is in place to ensure the following: • The Naming of public facilities and outdoor space enhances a sense of community within the city. • Parks and recreational areas are easily identified and located. • Names given are consistent with the values and characteristics of the City of Hermosa Beach. • Assure the quality of the title/name, so that it will serve the purpose of the city in a permanent manner. • Encourage public participation and input in order to fully represent the best interest of the area affected; and • Encourage and recognize the dedication of lands, or Donations by individuals or groups. 463 4 Guiding Principles In considering proposals for the Naming or Renaming of a city-owned public facility or outdoor space, the city will consider whether the proposed name will: • Engender a strong positive image consistent with the city’s goals and values; • Be appropriate relative to the City Asset’s location and/or history; • Have historical, cultural, or social significance for future generations; • Commemorate places, people, or events that are of continued importance to the city, community, region, or state; • Have symbolic value that transcends its ordinary meaning or use and enhances the character and identity of the City Asset; • Names that have recognizable geographic, topographic, or historical significance associated with Hermosa Beach. In assessing this type of name, the City Council will take into consideration the recommendations from different bodies such as the Planning Commission or the Hermosa Beach Historical Society. • Have broad public support; and • Not result in the excessive commercialization of the City Asset. Guidelines The City Council will consider requests for the Naming of public facilities and outdoor space whether submitted by City Council members, city staff, city agencies, Civic Organizations, or by members of the community. City-owned land, buildings and facilities may be named in honor of persons who have served the nation, the State of California and/or the City of Hermosa Beach in an exceptional and distinguished manner; and where such action is warranted by a contribution or service which is deemed to be of major significance. In assessing this honor, the City Council will take into consideration the recommendations from different bodies such as the applicable City Commission(s) or local interest groups. City-owned land, buildings and facilities may be named after individuals or families who have donated the land or funds for a capital project, particularly if such Naming is set forth as a condition of the Donation. Additionally, the City Council may approve the Naming of city-owned land, buildings or facilities based on an organization or individual’s monetary contribution to the city for that purpose. The funds from that contribution may be used for any purpose deemed appropriate by the City Council unless there is a specified use as a condition of 464 5 the contribution. The duration of the name is on a case -by-case basis at the discretion of the City Council unless otherwise set forth as a condition of the contribution approved by the Council. The names of city-owned land, buildings and facilities shall not normally be named in honor of individuals when they have previously been named for another individual. However, if the Council deems it appropriate, they may vary from the guideline on a case-by-case basis. When appropriate, parks, trails and facilities can be named after predominant geographical or physical features of the land. These may include natural features or man-made features. Different sections of public facilities and outdoor space may carry names that differ from that of the overall park or facility. This may include the Naming of individual items in a park or facility such as a meeting room. However, the guidelines outlined in this guide shall still apply in the selection and adoption of the name. Review Procedure Consideration of requests for the Naming of public facilities and outdoor space will include the following: 1. Submittal Request. Letter requests for Naming of City-owned land, buildings and facilities shall be filed with the City Clerk. Letters shall include clear justification for the request including qualifying information, as outlined below. 2. Sub-committee Review. Upon review by the City Manager and if the request warrants further investigation, it will be presented to the City Council to consider designating a sub-committee consisting of two (2) City Council Members to provide a detailed analysis and recommendation. The Council may also direct any applicable Commission to also create a sub- committee to further assist in the review. 3. Sub-committee(s) Recommendation. The sub-committee(s) will present their recommendations to the applicable body followed by the City Council for a formal review. If the Sub-committee recommends approval, it will also provide a written statement to be preserved as to who the individual is/was and why the naming is taking place. 465 6 4. City Council Review. The City Council will make its determination as to the Naming or Renaming of City-owned land, buildings, and facilities at regularly scheduled meetings. The decision of the City Council will be final. a. In the case the request is denied by the Council, no further action is taken. b. If the request is approved, staff will begin implementing the Naming of the public facility or outdoor space through execution of a formal agreement. Qualifying Names and Criteria The review and selection of names will follow an extensive and exhaustive review of several factors. The following will be considered as part of this review: • Geographical location of the facility or outdoor space including descriptive names. • An outstanding feature of the area (i.e. hill, vegetation). • Commonly recognized subjects of historical significance such as an event, person, group, culture, or place. • A person or group who significantly contributed to the acquisition or development of the park/facility. • An individual who provided an exceptional service in the interest of the park system as a whole or for the community as a whole. • A person whose contribution or significant Gift is of a most extraordinary nature. • Parks and facilities that are donated to the city can be named by deed restriction by the Donor. Additionally, Naming may be considered based on the provision of significant Funding that underwrites the cost of renovation or construction of city property. Financial underwriting shall be broadly defined as substantial monetary contributions that enable the City to acquire, maintain, and/or improve City Assets. This may include monetary Gifts and/or grants that leverage federal, state and local Funding for such projects or complete Donation of land. Renaming The intent of Naming a public facility or outdoor space is intended for permanent recognition. Therefore, the Renaming of parks and facilities is strongly discouraged. Requests for the Renaming or removal of the name of an already named public facility or outdoor space will be subject to the most careful examination so as not to diminish the original justification for the name or discount the value of the prior contributors. Notwithstanding the preceding language, and 466 7 unless restricted by an agreement with a Donor, City Council has complete discretion to remove a name or rename a property MONUMENTS, STATUES + PUBLIC ART Purpose To establish formal policies as a guide to the City Council in considering the placement of a Monument, Statue or public art on city-owned land including city facilities and outdoor spaces; whether and under what circumstances a desired location would be best suited for the placement of a Statue, Monument and/or public art in honor of an individual or family; and the duration of this placement of a Statue, Monument and/or public art. Memorial park benches are not included as part of this policy. These are administered by the Public Works Department and should be contacted directly for further details. The Community Development Department oversees placement of Monuments, Statues and public art on private property. Guiding Principles In considering proposals for the placement of a Monument, Statue or public art on city-owned land including City facilities and outdoor spaces, the city will evaluate whether the Monument or public art piece: • Engenders a strong positive image consistent with the city’s goals and values; 467 8 • Have historical, cultural, or social significance for future generations; • Commemorate places, people, or events that are of continued importance to the city, community, region, state, or nation; • Have symbolic value that transcends its ordinary meaning or use and enhances the character and identity of the City Asset; • The location of the Monument, Statue or public art piece is significant in some measurable way to the individual or image depicted; • The individual or image depicted in the art piece have recognizable geographic, topographic, or historical significance associated with Hermosa Beach. In assessing this type of name, the City Council will take into consideration the recommendations from different bodies such as the Planning Commission or the Hermosa Beach Historical Society. • Have broad public support; and • Not result in the excessive commercialization of the City Asset. Guidelines The City Council will consider placement of Statues, Monuments or public art whether submitted by City Council members, city staff, city agencies, Civic Organizations, or by members of the community. Placement of a Statue, Monument or public art should have recognizable geographic, topographic, or historical significance associated with Hermosa Beach. In assessing this placement location, the City Council will take into consideration the recommendations from different bodies such as the applicable City Commission(s) or local interest groups. Placement may be in honor of persons who have served the nation, the State of California and/or the City of Hermosa Beach in an exceptional and distinguished manner; and where such action is warranted by a contribution or service which is deemed to be of major significance. Placement of a Statue, Monument or public art in honor of a deceased person shall generally not take place until after a minimum of one-year waiting period unless the City Council determines that there are overriding considerations deviating from this policy guideline. This policy guideline is not intended in any way to reflect on the merits of any deceased individual who may have been a prominent civic leader. However, it is felt appropriate to establish some type of waiting period to ensure that an individual’s accomplishments or contributions will stand the test of time; and that a decision shall not be made on an emotional basis immediately following a person’s death. 468 9 A Statue and/or Monument may be named after individuals or families who have donated the land or funds for the capital project, particularly if such Naming is set forth as a condition of the Donation. The City Council may approve the placement of a Statue and/or Monument based on an organization or individual’s monetary contribution to the city for that purpose. The funds from that contribution may be used for any purpose deemed appropriate by the City Council unless there is a specified use as a condition of the contribution. The duration of the name is on a case-by-case basis at the discretion of the City Council unless otherwise set forth as a condition of the contribution approved by the Council. Review Procedure Consideration of requests for the placement of a Monument, Statue or public art on city-owned land including city facilities and outdoor spaces will include the following: 1. Submittal of Request. Letter requests for Naming of City-owned land, buildings and facilities shall be filed with the City Clerk. Letters shall include clear justification for the request including qualifying information, as outlined below. 2. Sub-committee Review. Upon review by the City Manager and if the request warrants further investigation, it will be presented to the City Council to consider designating a sub-committee consisting of two (2) City Council Members to provide a detailed analysis and recommendation. The Council may also direct any applicable Commission to also create a sub- committee to further assist in the review. 3. Sub-committee(s) Recommendation. The sub-committee(s) will present their recommendations to the applicable body followed by the City Council for a formal review. If the Sub-committee recommends approval, it will also provide a written statement to be preserved as to who the individual is/was and why the naming is taking place. 4. City Council Review. The City Council will make its determination as to the placement of a Statue, Monument or public art on city-owned land including city facilities and outdoor spaces at regularly scheduled meetings. The decision of the City Council will be final. 469 10 a. In the case the request is denied by the Council, no further action is taken. b. If the request is approved, staff will begin implementing the Naming of the public facility or outdoor space through execution of a formal agreement. Signage Donor or Naming acknowledgement is permitted but must be approved by the City Council prior to installation. This approval will include review of the size, subject matter, overall sign design, materials, location and placement. Signage shall comply with the Sign Ordinance (HBMC 17.50) and adhere to the City’s official logo and branding guidelines. Additionally, the following criteria must also be followed: • Any physical form of recognition shall not interfere with visitor use or routine operations. • The form of any on-site recognition shall: o Be of appropriate size and color within the design scheme of the facility, Monument, Statue or public art piece; o Not dominate the sign in terms of scale or color; and o Not detract from surroundings or any interpretive messages. The use of corporate logos and insignias on recognition signs will be considered by the City Council for formal approval prior to installation. 470 11 Municipal Naming, Monument and Sponsorship Quick Glance APPROVAL NAMING OF PUBLIC FACILITIES AND OUTDOOR SPACES City Council retains sole authority to name City- owned land, buildings, and facilities. PLACEMENT OF MONUMENTS, STATUES, OR PUBLIC ART City Council retains sole authority to allow installation of a Monument, Statue or public art to honor or memorialize a person or family or to celebrate the culture of the community. SPONSORSHIP OF CITY EVENT OR ACTIVITY The City Manager retains authority to allow for the Sponsorship of city operated programs. If deemed necessary by the City Manager, the sponsorship opportunity would be taken to the City Council for final approval. MEMORIAL BENCH DONATION PROGRAM The Public Works department accepts, reviews and administers Memorial Bench Donation requests. 471 March 22, 2023 Myra Maravilla, City Clerk City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA, 90254 SUBJECT: REQUEST FOR THE ADDITION OF A PLAQUE HONORING LOS ANGELES COUNTY LIFEGUARDS WHO HAVE BEEN AWARDED A LIFETIME ACHIEVENT HONOR Dear Clerk Maravilla; This is a request for the installation of a plaque, as per the City’s Municipal Naming, Monument and Sponsorship Policy Guide. The suggested plaque recognizes those Los Angeles Lifeguards who have been, and will in the future, be awarded a “Lifetime Achievement Recognition”, as presented by the City of Hermosa Beach, at the annual International Surf Festival Medal of Valor Ceremony. The installation of a plaque honoring Los Angeles County Lifeguards meets the principals expressed in the City’s Policy Guide. • “Engenders a strong positive image consistent with the city’s goal and values”. In acknowledging the importance of Los Angeles Lifeguards in protecting Hermosa Beach as well as the 73 miles of Los Angeles coastline for over 100 years. • “Has historical, cultural significance….for future generations”. By recognizing that Los Angeles Lifeguards, who began protecting Los Angeles Beaches in 1907 and Hermosa Beach in 1934, have contributed to the culture of the community. • “Commemorate places, people, or events that are of continued importance to the city, community, region, state or nation”. Commemorates those Lifeguards whose achievements are recognized by the City of Hermosa Beach, the Region, State, and Nation, as being worthy of honored. • “The location of the Monument…is significant in some way to the individual or image depicted”. Located on the Hermosa Beach Pier, along the wall of other bronze plaque dedications, which is part of the Lifeguard Headquarters, with views to the ocean and adjacent the Tim Kelly Statue. Plaque: The suggested placement of the plaque would be at the base of the Pier and along the North side wall of the Lifeguard Headquarters, adjacent the existing bronze plaques (attachment #1). It would be bronze and similar in size (approximately 24” x 36”) to the existing plaques. On the plaque would be a dedication from the City; the names of the existing 30 Lifetime Achievement Honorees on small individual plates with space to add future names, which is traditionally one per year. The plaque would feature two etchings of a male and female lifeguard, proposed text and proposed logos, along with a QR code with links to historical information related to the City of Hermosa Beach and Los Angeles Lifeguards. 472 Cost: There will be a one-time cost for the artwork and creation of the bronze plaque, as well as its installation. After the initial installation, there will be then be an nominal annual cost, for the addition of the qualifying lifeguard’s nameplate. Both the International Surf Festival (ISF) and the Los Angeles County Lifeguard Trust Fund have expressed interest in funding the initial cost for design, manufacture and installation of the original plaque (approximately $7000.00) . With the City to be responsible for the annual addition of any new nameplate (approximately $140.00). Maintenance: Because, the plaque will be surfaced mounted and bronze, maintenance costs will be minimal and can be included with any maintenance of existing bronze plaques. Design: See Attachment #2 History: Beginning in 1992 the International Surf Festival began awarding a “Lifetime Achievement Award” to those Los Angeles County Lifeguards, who throughout their career dedicated their life to public safety along the Los Angeles County Coastline. They are recognized for their ocean knowledge, rescue and medical skills, leadership, mentorship and community involvement. As of 2022, there are 30 individuals recognized, eight of whom are/were Hermosans. In 2019, the City of Hermosa, at the Annual International Surf Festival Medal of Valor Ceremony,officially began recognizing these honorees and presenting them with the “Lifetime Achievement Award”. 473 (attachment #1, proposed plaque location) 474 (attachment #2, draft plaque design) 1992 - WILLIAM STIDHAM L.A. COUNTY LIFEGUARD LIFETIME ACHIEVEMENT FOUNDERS GEORGE FREETH RUSTY WILLIAMS MYRON COX CAP WATKINS LIFETIME A CHIEVEMENT HONOREES THE CITY OF HERMOSA BEACH IS PROUD TO RECOGNIZE THESE LOS ANGELES COUNTY LIFEGUARDS WHO IN A LIFETIME AND CAREER DEDICATED TO PUBLIC SAFETY DEMONSTRATED EXCELLENCE WITH COURAGE, VISION, INNOVATION, PHYSICAL ABILITY AND LEADERSHIP. 1993 - BUD STEVENSON 1994 - DWIGHT CRUM 1995 - PAUL MATTHIES 1998 - JOHN MC FARLANE 1999 - JERRY CUNNINGHAM 2000 - BOB BURNSIDE 2003 - SONNY VARDEMAN 2004 - JINX WIBLE 2005 - HAL DUNNIGAN 2008 - JOHN OLGUIN 2009 - WALLY MILLICAN 2010 - BOB BUCHANAN 2013 - ROBERT MOORE 2014 - SCOTT DAVEY 2015 - SCOTT HUBBELL 2018 - DAN ATKINS 2019 - DICK DOUGLAS 2021 - ROB MC GOWAN 2001 - HOWARD LEE 2006 - GARY CRUM 2011 - KARL BOHN 2016 - DON KNABE 2022 - CHRIS LINKLETTER 1996 - DICK FITZGERALD 1997 - ED PERRY 2002 - DON ROHRER 2007 - TOM VIREN 2012 - DAVE STORY 2017 - RANDY DEGREGORI LACOLATRUST.ORG QR CODE 2023 - STEVE MOSELEY 475 (sample of existing plaque with etched relief design, by same manufacturer. Note this MB plaque is also 24” x 36”, but not with bronze finish, as the proposed plaque will be) 476 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 23-0282 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 23, 2023 APPROVAL OF SECOND AMENDMENT TO AGREEMENT WITH 4LEAF, INC FOR ON-CALL STAFF AUGMENTATION SERVICES FOR COMMUNITY DEVELOPMENT (Community Development Director Carrie Tai) Recommended Action: Staff recommends City Council: 1.Approve the proposed second amendment to an agreement with 4LEAF,Inc.for staff augmentation services to increase the not-to-exceed amount by $115,000,resulting in a total not-to exceed amount of $190,000 (Attachment 3); and 2.Authorize the Mayor to execute and the City Clerk to attest the attached second amendment subject to approval by the City Attorney. Executive Summary: The City entered into an agreement on May 25,2022 with 4LEAF,Inc.for $30,000 to provide on-call staff augmentation services for the Community Development Department.At its August 9,2022 meeting,City Council approved the first amendment to increase the not-to-exceed compensation by $45,000 resulting in a total amended contract term of three years and total not-to-exceed amount of $75,000.The requested second amendment to increase the not-to-exceed limit by $115,000 would allow the City to continue to rapidly secure temporary staff augmentation services as needed to ensure service delivery. Background: To successfully serve the residents,businesses,and development community,the City must maintain staffing levels needed to provide these essential services.Given the small size of the team,many of the positions in the Community Development Department are single-incumbent positions,where an entire function is handled by one position.Staffing augmentation services agreements are in place to allow the Department to quickly meet temporary staffing needs to ensure continuous operations. The City entered into an agreement on May 25,2022 with 4LEAF,Inc.for $30,000 to provide on-call staff augmentation services for the Community Development Department with an expiration date of May 25,2025 (Attachment 1).At its August 9,2022 meeting,City Council approved the first amendment to increase the not-to-exceed compensation by $45,000 resulting in a total amended City of Hermosa Beach Printed on 5/18/2023Page 1 of 4 powered by Legistar™477 Staff Report REPORT 23-0282 amendment to increase the not-to-exceed compensation by $45,000 resulting in a total amended contract term of three years and total not-to-exceed amount of $75,000 (Attachment 2).These funds were largely expended on the temporary staffing of a Planning and Building Technician to streamline permitting activity by improving internal processes,document organization,and providing increased capacity of direct customer services. The Community Development Department had one temporary part-time position through FY 2023 and currently has one permanent full-time Senior Planner position.Both positions recently vacated, therefore,staff is evaluating the current staffing model to ensure alignment with the City’s current and projected needs.Upon any pending vacancy,staff immediately begins the process of determining the need and availability of staff augmentation services to fulfill essential duties during the position evaluation and recruitment process. Staff reached out to numerous firms to solicit professional planning personnel to fulfill senior-level planning duties.Only 4LEAF responded and had capacity and personnel to provide the needed services at this time.With the City’s existing contract with 4LEAF,a contract staff member was able to start on-site on May 3, 2023. Past Board, Commission and Council Actions Meeting Date Description August 9, 2022 City Council approves first amendment to 4LEAF Agreement, authorizing an additional $45,000, for a total not -to-exceed contract amount of $75,000 Discussion: Although the City’s internal recruiting procedures are streamlined through the Hermosa Is Hiring effort,conditions in the labor market in the city planning field have resulted in protracted recruitment timelines.As such,staff anticipates the need for staff augmentation for approximately 22 weeks,or five months,to continue providing senior-level responsibilities.This includes providing day-to-day land use expertise for planning staff and the public,as well as managing complex projects such as the Housing Element Update and projects requiring environmental review.At the Senior Planner billing rate of $165 per hour and 40 hours per week,funding in the current contract allows staff augmentation for about four weeks,or through May 25,2023.Staff requests additional funds for senior-level planning services while the vacancies are evaluated and then filled. At the current billing rate,staff requests a contract augmentation of $115,000,which would allow approximately 17-18 additional weeks of services.This resource would allow the Community Development Department to maintain customer service responsiveness,continuous management of projects,and advancement of planning initiatives while the City completes the recruitment process.If the need for services subsides prior to 18 weeks,the balance of the contract amount would remain City of Hermosa Beach Printed on 5/18/2023Page 2 of 4 powered by Legistar™478 Staff Report REPORT 23-0282 the need for services subsides prior to 18 weeks,the balance of the contract amount would remain unexpended. If approved,the proposed second amendment to the agreement would increase the not-to-exceed limit to $190,000 for the remainder of the previously approved three-year term.When utilized,funding for the staffing services would be covered by salary savings within the Department. General Plan Consistency: This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below: Governance Element Goal 1. A high degree of transparency and integrity in the decision-making process. Policy: ·1.2:Strategic Planning.Regularly discuss and set priorities at the City Council and management level to prioritize work programs and staffing needs. Fiscal Impact: The agreement would have a total not-to-exceed amount of $190,000.Funding to support any expenditures under the agreement would come from salary savings of approximately $57,000 from the vacant full-time Senior Planner position.The remaining $58,000 would come from salary savings from other FY 2022-23 position vacancies in the Community Development Department.Salary savings would be reappropriated to the FY 2023-24 Budget to cover the remaining contract amount as of June 30, 2023. Agreement Modification Request Agreement Current Authorized Amount Modified Request Amount FY 2022-2023 Budget Dept. Account # Total Revised Contract Amount 4LEAF, Inc.$75,000 $115,000 001-4101-4101 $190,000 Attachments: 1.Agreement with 4LEAF, Inc. 2.First Amendment to Agreement with 4LEAF, Inc. 3.Proposed Second Amendment to Agreement with 4LEAF, Inc. 4.Link to August 9, 2022 City Council meeting City of Hermosa Beach Printed on 5/18/2023Page 3 of 4 powered by Legistar™479 Staff Report REPORT 23-0282 Respectfully Submitted by: Carrie Tai, AICP, Community Development Director Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Patrick Donegan, City Attorney Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 5/18/2023Page 4 of 4 powered by Legistar™480 DocuSign Envelope ID: 9EE41F69-B7AC-4AFF-A13B-9B92F8C48EE4 481 DocuSign Envelope ID: 9EE41F69-B7AC-4AFF-A13B-9B92F8C48EE4 482 DocuSign Envelope ID: 9EE41F69-B7AC-4AFF-A13B-9B92F8C48EE4 483 DocuSign Envelope ID: 9EE41F69-B7AC-4AFF-A13B-9B92F8C48EE4 484 DocuSign Envelope ID: 9EE41F69-B7AC-4AFF-A13B-9B92F8C48EE4 485 DocuSign Envelope ID: 9EE41F69-B7AC-4AFF-A13B-9B92F8C48EE4 486 DocuSign Envelope ID: 9EE41F69-B7AC-4AFF-A13B-9B92F8C48EE4 487 DocuSign Envelope ID: 9EE41F69-B7AC-4AFF-A13B-9B92F8C48EE4 488 DocuSign Envelope ID: 9EE41F69-B7AC-4AFF-A13B-9B92F8C48EE4 489 DocuSign Envelope ID: 9EE41F69-B7AC-4AFF-A13B-9B92F8C48EE4 490 DocuSign Envelope ID: 9EE41F69-B7AC-4AFF-A13B-9B92F8C48EE4 491 DocuSign Envelope ID: 9EE41F69-B7AC-4AFF-A13B-9B92F8C48EE4 492 FIRST AMENDMENT TO AGREEMENT BETWEEN THE CITY OF HERMOSA BEACH AND 4LEAF, INC. TO PROVIDE STAFF AUGMENTATION THIS FIRST AMENDMENT TO AGREEMENT TO PROVIDE STAFF AUGMENTATION ("First Amendment") is made and entered into this 9th day of August 2022, by and between the City of Hermosa Beach, a municipal corporation ("City'') and 4LEAF, Inc. ("Consultant”). RECITALS A. City entered into an agreement with Consultant to provide staff augmentation ("Agreement") for a term of three years and a not-to- exceed amount of $30,000. B. To ensure the ability to quickly meet temporary staffing needs that may arise during the contract term, the parties mutually desire to increase the not-to-exceed limit by $45,000. NOW, THEREFORE, in consideration of the foregoing, the parties agree as follows: 1. Section 1 is amended to read as follows: CONSIDERATION AND COMPENSATION As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, attached as EXHIBIT A. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement. As additional consideration, CITY agrees to pay CONSULTANT a not-to-exceed amount of $75,000 in accordance with the rates listed in FEE SCHEDULE, attached as EXHIBIT B, for CONSULTANT’s services, unless otherwise specified by written amendment to this Agreement. No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee. CONSULTANT shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous month. CITY shall pay CONSULTANT all uncontested amounts set forth in CONSULTANT’s invoice within 30 days after it is received. Except as modified above, the Agreement and each and every term and provision thereof remains in full force and effect. 493 IN WITNESS WHEREOF, the parties hereto have executed this First Amendment the 9th day of August, 2022. CITY OF HERMOSA BEACH 4LEAF, Inc. By: _______________________________ By: _______________________________ Michael Detoy, MAYOR Kevin J. Duggan, PRESIDENT APPROVED AS TO FORM ATTEST By: _______________________________ By: _______________________________ Michael Jenkins, CITY ATTORNEY Myra Maravilla, CITY CLERK 494 SECOND AMENDMENT TO AGREEMENT BETWEEN THE CITY OF HERMOSA BEACH AND 4LEAF, INC. TO PROVIDE STAFF AUGMENTATION THIS SECOND AMENDMENT TO AGREEMENT TO PROVIDE STAFF AUGMENTATION ("Second Amendment") is made and entered into this 23rd day of May 2023, by and between the City of Hermosa Beach, a municipal corporation ("City'') and 4LEAF, Inc. ("Consultant”). RECITALS A. On City entered into an agreement with Consultant to provide staff augmentation ("Agreement") for a term of three years and a not-to- exceed amount of $30,000. B. On August 9, 2022, the City Council approved an amendment (“First Amendment”) to the Agreement to increase by $45,000 for a total not-to- exceed amount of $75,000, in order to ensure the ability to quickly meet temporary staffing needs that might arise during the contract term. C. To continue current contract services currently being provided until a vacant staff position is filled, the parties mutually desire to increase the not-to-exceed limit by $115,000, for a total of $190,000. NOW, THEREFORE, in consideration of the foregoing, the parties agree as follows: 1. Section 1 is amended to read as follows: CONSIDERATION AND COMPENSATION As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, attached as EXHIBIT A. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement. As additional consideration, CITY agrees to pay CONSULTANT a not-to-exceed amount of $190,000 in accordance with the rates listed in FEE SCHEDULE, attached as EXHIBIT B, for CONSULTANT’s services, unless otherwise specified by written amendment to this Agreement. No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee. CONSULTANT shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous 495 month. CITY shall pay CONSULTANT all uncontested amounts set forth in CONSULTANT’s invoice within 30 days after it is received. Except as modified above, the Agreement and each and every term and provision thereof remains in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment the 23rd day of May, 2023. CITY OF HERMOSA BEACH 4LEAF, Inc. By: _______________________________ By: _______________________________ Ray Jackson, MAYOR Kevin J. Duggan, PRESIDENT APPROVED AS TO FORM ATTEST By: _______________________________ By: _______________________________ Patrick Donegan, CITY ATTORNEY Myra Maravilla, CITY CLERK 496 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 23-0256 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 23, 2023 AWARD OF PROFESSIONAL SERVICES AGREEMENT TO UPDATE THE CITY’S LOCAL HAZARD MITIGATION PLAN TO EMERGENCY PLANNING CONSULTANTS (Deputy City Manager Angela Crespi) Recommended Action: Staff recommends City Council: 1.Award a contract to Emergency Planning Consultants to update the City’s Local Hazard Mitigation Plan at a not-to-exceed amount $52,500 for a term of one year ending May 23, 2024 (Attachment 3); 2.Appropriate $16,015 in the General Fund from the Prospective Expenditures account to cover the non-federal match; and 3.Authorize the Mayor to execute and the City Clerk to attest to the proposed agreement, subject to approval by the City Attorney. Executive Summary: The City of Hermosa Beach was awarded a grant from the Federal Emergency Management Agency (FEMA)to update the City’s Local Hazard Mitigation Plan (LHMP).The grant allows the City to award a contract to a professional firm to complete the project deliverables identified in the City’s grant application.Following a competitive Request for Proposals (RFP)process,staff recommends City Council award a contract agreement to Emergency Planning Consultants (EPC)at a not-to-exceed amount of $52,500 and a one-year term ending May 23, 2024. Background: On September 6,2022,the City was awarded a FEMA grant to update the City’s LHMP.The LHMP was last updated in 2017 and it addressed the natural,technological,and human-caused risks to the City while providing information on how to reduce the potential impact of the hazards by creating mitigation strategies.Updating the LHMP represents the City’s commitment to create a safer and resilient community by taking action to reduce risk and by committing resources to lessen the effects of hazards on the people and property of the City.Having an LHMP that is current and certified by FEMA would also ensure that the City continues to be qualified for several types of funding offered by City of Hermosa Beach Printed on 5/18/2023Page 1 of 5 powered by Legistar™497 Staff Report REPORT 23-0256 FEMA including Hazard Mitigation Grant Program (HMGP) funding. Analysis: On March 13,2023,the City issued Request for Proposals (RFP)23-005 (Attachment 1)seeking proposals from qualified individuals or firms to update the City’s LHMP.The RFP was advertised in March 2023 in the Easy Reader,on the City’s website,and Planetbids.On April 6,2023,a total of eight proposals were received in response to the RFP. The proposing firms are listed below in alphabetical order: ·A-Tech Consulting, Inc. ·Constant Associates ·Emergency Planning Consultants ·Jacob Green & Associates ·Navigating Preparedness Associates ·Nebula Safety & Environmental ·Risk Management Professionals ·The Resiliency Initiative The proposals were independently evaluated in detail by a staff review panel and scored based on the following weighted criteria: ·Approach and Methods (30 percent) o A well thought-out and tailored approach to the technical work that responds to the City’s particular issues and needs. o Incorporation of innovative and/or creative approaches for providing the services that will maximize efficient, cost-effective operations or increased performance capabilities. o Evidence of the team’s ability to work collaboratively with other members of a multi- disciplinary team in a complex and dynamic working environment. o Demonstration of the team’s commitment to accurate and superior work products and services as detailed in the project management project management plan. ·Relevant Experience and Expertise (35 percent) o Recent experience preparing similar projects or providing similar services for jurisdictions. o Familiarity and experience with applicable industry standards and any relevant federal, state, or local requirements. o The depth and appropriateness of experience of individual members of the technical City of Hermosa Beach Printed on 5/18/2023Page 2 of 5 powered by Legistar™498 Staff Report REPORT 23-0256 team as they relate to the specific technical tasks called for by the project. o The consultant team’s ability to dedicate a strong project manager that will serve as a single point of contact for the duration of the project. o The team’s experience and ability to clearly communicate technical concepts and terminology with the community. ·Timeframe and Costs (25 percent) o Display of responsive timeframe to assign tasks. o Evidence of the team’s ability to successfully deliver project tasks and deliverables within the identified project budget and minimize cost overruns. ·Administration (10 percent) o Ability to comply with the timeline contract terms, and billing procedures. o The extent and nature of any proposed amendments to the City’s Professional Services Agreement or insurance requirements. Based on a comprehensive review,and following interviews with top ranked firms,staff recommends award of contract to update the City’s LHMP to Emergency Planning Consultants.Proposals were ranked based on the weighted selection criteria described above. The rankings are as follows: Rank Firm 1/2 (Tie)Constant Associates Emergency Planning Consultants 3 Navigating Preparedness Associates 4/5 (Tie)Jacob Green & Associates The Resilience Initiative 6 Risk Management Professionals 7 Nebula Safety & Environmental 8 A-Tech Consulting, Inc While Constant Associates and Emergency Planning Consultants scores resulted in a numeric tie, staff recommends City Council approve the award of an agreement to Emergency Planning Consultants.Not only was the proposed cost for Emergency Planning Consultants slightly lower,staff was particularly impressed by the proposed project manager and the firm’s familiarity with the recently updated requirements for Local Hazard Mitigation Plans.Emergency Planning Consultants was determined to have the greatest understanding of the City’s needs,previous experience completing similar projects in other cities,demonstrated high level expertise in plan development of City of Hermosa Beach Printed on 5/18/2023Page 3 of 5 powered by Legistar™499 Staff Report REPORT 23-0256 LHMPs, public outreach, and demonstrated collaborative approach to consensus building. If approved,the estimated timeframe to complete the LHMP is six to nine months.The proposed contract is at a not-to-exceed amount of $52,500 and is within the FEMA grant award limit. General Plan Consistency: This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below: Public Safety Element Goal 1. Injuries and loss of life are prevented, and property loss and damage are minimized. Policy: ·1.11 Secure funds.Establish centralized internal procedures to coordinate efforts for securing funds that support risk reduction measures. Goal 4. The community has the capacity and is prepared for unavoidable hazards. Policy: ·4.1 Public awareness.Increase public awareness of hazards,emergency response,and recovery through evacuation routes and informational signage. Fiscal Impact: The grant award for the LHMP is budgeted in the Grant Fund in the amount of $48,045 and the City’s required match would be budgeted under the General Fund in the amount of $16,015.The total not- to-exceed contract amount for EPC is $52,500. Agreement Request Request Amount FY 2022-23 Budget Fund NameTotal Contract Amount $52,500 150 Grant Fund, 001 General Fund$52,500 Attachments: 1.RFP 23-005 2.Emergency Planning Consultants Proposal 3.Proposed Agreement with Emergency Planning Consultants Respectfully Submitted by: Sara Russo, Senior Management Analyst Concur: Israel Estrada, Emergency Management Coordinator City of Hermosa Beach Printed on 5/18/2023Page 4 of 5 powered by Legistar™500 Staff Report REPORT 23-0256 Concur: Angela Crespi, Deputy City Manager Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Patrick Donegan, City Attorney Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 5/18/2023Page 5 of 5 powered by Legistar™501 1 March 31, 2023 This proposal from Emergency Planning Consultants (EPC) responds to the City Hermosa Beach RFP No. 23-005 and Addendum No. 1 to Update Local Hazard Mitigation Plan (LHMP). It has been my honor to have written more than 130 FEMA- approved hazard mitigation plans. More importantly, EPC authored the Hermosa Beach FEMA-approved 2010 LHMP as well as the Emergency Operations Plan and associated training. It’s also important to note that EPC prepared a long list of mitigation plans for other jurisdictions throughout Los Angeles County including the County’s 2014 All- Hazards Mitigation Plan. Hazard mitigation planning has been at the very core of “recovery planning” for decades but the Disaster Mitigation Act of 2000 elevated the importance of developing pre- disaster mitigation activities. Mitigation activities include projects, programs, and plans that assist with minimizing or eliminating threats associated with hazards. Since the passage of DMA 2000 there have been numerous case studies proving that the steps taken ahead to minimize and/or eliminate risks have greatly reduced damage and loss of life. Like wearing a seat belt in a car, mitigation has revolutionized disaster outcomes. Whether thought of as “insurance” or a “good investment”, there is no doubt that mitigation is the right thing to do. If that’s not enough incentive, federal regulations require public jurisdictions to maintain a FEMA-approved LHMP in order to be eligible for post-disaster Hazard Mitigation Grant Program funds. Additionally, recently there has been considerable discussion among other federal agencies about the future need for LHMPs to qualify for other types of post-disaster funding. EPC maintains the outstanding qualifications required to conduct hazard research and mapping, facilitate a robust planning process, actively encourage public involvement, negotiate with the California Office of Emergency Services (Cal OES) and the Federal Emergency Management Agency (FEMA) during the formal review process, and garner adoption by the City of Hermosa Beach City Council. EPC President Carolyn Harshman has enjoyed two careers: City Planning and Emergency Management. Both careers required continued improvement in professional skills of research, data collection, mapping, stakeholder involvement and community outreach, technical writing, public speaking, training design and delivery. Without a doubt, Emergency Planning Consultants is the subject matter expert in the field of hazard mitigation in California having written the most FEMA- approved plans in California. 502 2 Carolyn J. Harshman is the sole proprietor of the woman-owned business known as Emergency Planning Consultants. The DBA (Doing Business As) is maintained through the County of San Diego, California. This proposal is valid for a period of one year and is signed by the sole proprietor of Emergency Planning Consultants. This proposal acknowledges receipt of Addendum # dated March 28, 2023. Respectfully, Carolyn J. Harshman, MPA, CEM President Emergency Planning Consultants Cell: 858-922-6964 epc@pacbell.net www.carolynharshman.com 503 3 Firm Profile Official name and address: Carolyn J. Harshman (DBA Emergency Planning Consultants) 3665 Ethan Allen Avenue, San Diego, CA 92117 Name, address, email, and telephone number of the consultant’s primary point of contact: Carolyn Harshman 3665 Ethan Allen Avenue San Diego, CA 92117 Cell 858-922-6964 Type of business entity of consultant (corporation, company, joint venture, etc.). Please enclose a copy of the Joint Venture Agreement if entity is a joint venture: Sole Proprietor – Carolyn J. Harshman Federal Employer I.D. Number: 27-0204294 Address and telephone numbers of each of the proposing firm’s locations: 3665 Ethan Allen Avenue San Diego, CA 92117 Cell 858-922-6964 Indication whether firm is totally or partially owned by another business organization (parent company) or individual: Individual – Carolyn J. Harshman Number of years consultant has been in business under the present business name: Carolyn J. Harshman has provided consulting services since 1986. DBA Emergency Planning Consultants was originally registered with the County of San Diego on March 11, 1997. Number of years of experience the consultant has had in providing required, equivalent, or related services: Carolyn J. Harshman began providing emergency management services on a part-time basis in 1986. The services included plans, training, and exercises for local governments as a private consultant as well as contractor to the California Specialized Training Institute and California’s State Fire Marshal. In 1997, Ms. Harshman left her full-time work with local government and dedicated her full-time efforts to consulting services. Any failures or refusals to complete a contract and explanation: No. 504 4 Project Understanding and Approach to Scope of Work Statement of Project Understanding Emergency Planning Consultants (EPC) will draw valuable content from the City’s 2018 Local Hazard Mitigation Plan including its mitigation strategy actions, plan goals, and hazard history. An updated FEMA-approved LHMP will maintain the City’s eligibility to compete for Hazard Mitigation Grant Program funds which are made available to jurisdictions within the declared area following a Presidential Disaster Declaration. Additionally, FEMA new BRIC program (Building Resilient Infrastructure and Communities) is an annual source of mitigation funds available to jurisdictions with FEMA-approved mitigation plans. The intent of the federal government’s Disaster Mitigation Act of 2000 (DMA 2000) is three‐fold: a) To gather hazard, vulnerability, and mitigation information from the local level for use in state‐level planning. b) To ensure that state and local hazard mitigation planning is coordinated to the greatest extent practical. c) To ensure that local jurisdictions are made aware of the hazards and vulnerabilities within their jurisdiction and to develop strategies to reduce those vulnerabilities. In order to meet all of those objectives, FEMA developed a “checklist” for use by the State and Federal reviewers. The Region IX Local Mitigation Plan Review Tool (PRT) includes the following tasks: ➢ Element A: Planning Process ➢ Element B: Risk Assessment ➢ Element C: Mitigation Strategy ➢ Element D: Plan Maintenance ➢ Element E: Plan Update ➢ Element F: Plan Adoption Regarding to the FEMA regulations for hazard mitigation planning, the project approach will definitely integrate the new guidelines identified in Local Mitigation Planning Policy Guide that was released April 19, 2022, and effective April 19, 2023. FEMA has released a draft updated FEMA Plan Review Tool to coincide with the new Planning Policy Guide. As soon as the new PRT is finalized, EPC will utilize it at the time of submission to Cal OES. 505 5 Organizational Chart Details concerning specific roles and responsibilities are described later under “Project Management Plan – Experience and Qualification of Key Personnel”. Approach to Work Program (Required and Optional Tasks) Preparation of a mitigation plan incorporates all of the federal requirements relating to local hazard mitigation plans. EPC’s hazard mitigation planning approach has been perfected since 2005 when the federal government first required plans for local jurisdictions. Since that time great effort and time has gone into tracking the changes of “interpretations” by the regulatory agencies of the DMA 2000 legislation. Without publishing updates to the originating legislation, FE MA instead has published guidelines and has amended the FEMA Plan Review Tool used to judge the adequacy of plans. Understanding all the changes in interpretation is critical to writing a plan that can go through the state and FEMA reviewers with only minor revisions. The State of California and FEMA have both made significant staffing changes over the past year resulting in more consistent reviews and fewer unjustified requested changes. Recently, FEMA review staff have worked closely with state review staff to better understand the requirements in order to streamline the review process. With so many FEMA approved plans, obviously EPC clearly understands both the regulations and “interpretations” so goes into the review process as aligned as possible. All said, the key to an efficient and successful review is to be absolutely certain that every required component is clearly indicated in the plan. EPC accomplishes this through the use of “milestones” throughout the plan indicating the exact FEMA Plan Review Tool reference. Nothing can replace EPC’s years of experience and track record at facilitating and writing FEMA-approved Mitigation Plans. This experience has also prepared us for any unexpected challenges with other aspects of the planning process – Planning Committee Meetings, community outreach, facilitating the formal review, and participating in the adoption meeting. EPC prides itself on working closely with the jurisdiction’s Point of Contact to bend and adjust to the content, format, and scheduling needs. Carolyn J. Harshman, CEM EPC Project Manager and Principal Planner Alex Fritzler, BA Lead Research Analyst and Mapper Megan Fritzler, BA Research Analyst 506 6 EPC methodology is based on a dedication to continuous learning and improvement. Every mitigation plan is a mix of the community profile and hazards. This is balanced with the federal regulations and planning directives from the State of California. As each EPC mitigation plan is written it is tempered by lessons learned about hazards and recent interpretations by the Cal OES and FEMA reviewers. To ensure compliance with the federal regulations, the plan will include “milestones” indicating the location of required content. The project objectives will be met by following EPC rigid process of data collection, hazard research, meeting management, and mastery of the regulations guiding the development of hazard mitigation plans. Although the plan’s approval is certainly the goal, the focus on the project approach is to create a planning process that will imprint and motivate the Planning Committee throughout the implementation phase. EPC takes great pride in building a culture of awareness regarding hazard mitigation. Phase 1 – Planning/Development Process and Organize Resources Planning Process The project will be supported by the involvement of two groups of stakeholders: 1) Primary - Planning Committee, and 2) Secondary - General Public and External Agencies. The purpose and commitments are delineated below. • Public Involvement (General Public and External Agencies) will be the backbone of the Community Outreach portion of the project and the options for involving the public will be discussed at the first Planning Committee meeting. In order to comply with FEMA requirements, it is critical that individuals and organizations outside of the Planning Committee have access to the plan during the “plan writing process”. In compliance with the 2023 FEMA guidance, a deliberate effort will be made to identify and involve underserved communities and socially vulnerable populations. EPC will work closely with the City staff tasked with preparing the General Plan – Housing Element to acquire lists of organizations that provide services to the identified group. It’s important to note that the RFP identifies the need for “four public meetings” for educating and soliciting input from the public. EPC has no objection to four activities but they need to be designed in a way other than live meetings. The public does not attend meetings regarding hazard mitigation – it is not perceived as being interesting or relating directly to them. Instead, EPC offers online webinars to coincide with the work of the Planning Committee. The webinars will be delivered live and recorded for posting on the City’s website. • Home and Business Mitigation will be encouraged with EPC community outreach tools: o Distribution a range of EPC-produced handouts sharing mitigation techniques available to residents and businesses. 507 7 o Links to hazard information allowing home and business owners to identify specific hazards impacting their own properties (State of California’s MyHazards). o FEMA requires the Draft Plan be made available to the general public and external agencies (e.g., adjoining jurisdictions, servicing special districts, underserved communities, socially vulnerable populations, etc.) during the plan writing phase. EPC recommends posting the Second Draft Plan on the City’s website and using existing notification methods including social media, newsletters, or other means to inform the general public of the Plan’s availability. As for the external agencies, EPC will provide email content for distribution to the various agencies (not yet including Cal OES and FEMA) including the link to the posting of the Second Draft Plan. All information gathered will be included in the Third Draft Plan. • Planning Committee EPC recommends that the Planning Committee consist of representatives from departments within the City with responsibilities identified in the 2018 LHMP. A week in advance of the 4th Planning Committee meeting, the First Draft Plan will be distributed. As City participants are selected for the Team, it’s important to keep in mind that hazard mitigation focuses on regulatory controls as well as construction and maintenance of buildings and infrastructure. EPC will provide agendas, handouts, minutes, and PowerPoints for each meeting. EPC President Carolyn Harshman will facilitate each of the four meetings. As of now, it is expected that the meetings will be delivered virtually. EPC maintains a Zoom account. Should the City choose a different medium for conducting meetings, EPC will accommodate those requests. 508 8 o Planning Committee Meeting #1 (2 hours) ▪ The purpose of the first meeting is to provide a general overview of the project, update plan goals, review project timeline, gather pertinent documents, confirm roles and membership of the Planning Committee, review the concepts and standards contained in the DMA 2000, 2023 FEMA Local Mitigation Planning Policy Guide, and updated FEMA Plan Review Tool, discuss availability of mapping resources, and examine the initial hazard assessment. o Opportunities relating to the community outreach approach will also be discussed. o Planning Committee Meeting #2 (2 hours) ▪ The purpose of the second meeting is to begin work on the Mitigation Strategy. This will involve capturing the status of the mitigation actions identified in the 2018 LHMP along with other existing mitigation activities since that plan. EPC will work in advance of the meeting to review the General Plan – Public Safety Element, Annual Budget, and Capital Improvement Program in order to capture any already identified mitigation-related projects or policies that can be included in the plan. o Planning Committee Meeting #3 (2 hours) ▪ The purpose of the third meeting is to develop new mitigation action items. During the meeting EPC will distribute a planning tool that contains a comprehensive list of mitigation actions from a wide variety of jurisdictional plans. The use of this comprehensive list will assist and expedite the Planning Committee’s process of identifying existing and future mitigation actions. o Planning Committee Meeting #4 (2 hours) ▪ Review of the First Draft Plan will be preceded by advance distribution of the document to the Planning Committee. The meeting will provide an opportunity for the Planning Committee to provide input to the First Draft Plan. Also, this meeting will include a discussion on final preparations and logistics for soliciting input from the general public and external agencies during the distribution of the Second Draft Plan. Phase 2 – Threat and Hazard Identification Risk Assessment (Hazard Identification, Vulnerability Assessment, and Capability Assessment) The update to the Hazard Mitigation Plan will be completed in compliance with the requirements of the federal government Disaster Mitigation Act of 2000 (DMA 2000) and FEMA’s 2023 Local Mitigation Planning Policy Guide. Building on those materials and other FEMA mitigation “how-to guides”, the following methodology will be utilized: • Hazard Identification and Profiles will be included in the Risk Assessment. EPC will build off of the Risk Assessment in the City’s 2018 LHMP, 2020 County of Los Angeles All-Hazards 509 9 Mitigation Plan, and the 2018 California State Mitigation Plan. Additionally, the 2017 General Plan-Public Safety Element and the Emergency Operations Plan will be reviewed for hazard and risk-related information as well as history of previous occurrences. In addition to using information from these resources, the plan will include ways to cross-reference and integrate the mitigation plan with the other documents identified above. EPC also maintains a broad range of resources for information regarding historical disasters. EPC will include the hazards listed in the RFP in the Planning Committee’s discussions and ranking of hazards. It’s important to note that attention should be given to natural hazards as identified in the hazard mitigation grant requirements. During the first Planning Committee meeting, the hazards will be discussed, and EPC will provide recommendations on a final hazards list. The Risk Assessment in the LHMP will include hazard-specific chapters including EPC-produced HAZUS-MH maps and reports (see below). • Hazard Mapping resources within the jurisdiction will be utilized by EPC to assist the reader in understanding the location and vulnerability to hazards. Additionally, EPC will produce any other maps necessary to properly explain the location of hazards as they relate to critical and essential facilities. Also, see below for a discussion on HAZUS-MH. • HAZUS will be used to estimate potential losses. HAZUS-MH (Hazards United States – Multi-Hazard) is a software produced by FEMA designed to estimate loss projections for earthquake, hurricane, flooding, and tsunami. EPC will prepare a minimum of three HAZUS-MH Level 2 maps and reports. The specific scenarios will be selected in coordination with the Planning Committee. HAZUS-MH utilizes data from the most recent U.S. Census. That information is overlaid with a hazard scenario (e.g., San Andreas Fault). In the case of an earthquake scenario, the HAZUS-MH output is a map showing shaking intensities along with a detailed report on impacts to people, structures, infrastructure, and utilities. A dam inundation sample HAZUS-MH flood map prepared by EPC is shown on the left. • Capability Assessment includes a list of the programs (departments, strategic plans, budgets, facility improvement plans), policies, and personnel available within the jurisdiction to complete the Mitigation Strategy. 510 10 • Vulnerability Assessment will also be included in the Risk Assessment specifically identifying each of the City-owned essential and critical facilities as to hazard vulnerability. In addition to the HAZUS maps and reports discussed below, EPC will produce hazard-specific maps showing the location of the City’s essential and critical facilities. • Community Profile will be developed for the project area. More than just demographics and organizational structure, the Profile reflects the history and unique characteristics of the community. Also, recent updates to FEMA guidelines and State of California legislation require discussions on identification of underserved communities and socially vulnerable populations. In addition, the Community Profile will include impacts of climate change on the project area. Phase 3 – Hazard Mitigation Strategy • Hazard Mitigation Goals will be built off of the goals in the 2018 LHMP. This task will be accomplished during the first Planning Committee meeting. • Hazard Mitigation Actions Items are the very core of the mitigation plan. The mitigation actions in the 2018 LHMP will be the starting point of this process in order to establish the accomplishments since the original plan. In addition to the action itself, the FEMA regulations now require additional detail in describing the various action items. Each mitigation action item will be accompanied with a timeline, assigned department, goals accomplished, linkage to building/infrastructure, cost, benefit, priority, and indication of whether the action will directly impact underserved and/or socially vulnerable populations. The entire Mitigation Strategy will be updated to comply with all contemporary FEMA standards. During the third Planning Committee meeting our focus will be on developing new action items. This will include capturing ongoing activities not included in the 2018 LHMP as well as developing new items for the future. Future ideas will be created by Planning Committee members as well as drawn from pertinent General Plan policies, the Capital Improvement Program, and contemporary ideas. During this brainstorming process, members will be encouraged to think through the various hazards and come up with projects and programs that could be funded through the federal Hazard Mitigation Grant Program (HMGP) and other state and federal pre- and post- disaster funding mechanisms. EPC will present simple tools for ranking cost and benefit. Prior to both of the meetings, EPC will prepare and distribute materials that will streamline discussions during the meetings. Phase 4 – Hazard Plan Implementation and Maintenance Process • Monitoring, Evaluating and Updating will be discussed in the Plan Maintenance chapter which will include identifying the timing and tasks involved in implementing the FEMA-approved LHMP. While the Mitigation Actions Matrix itself will contain all of the FEMA-mandated and practical information required to implement, the Plan Maintenance chapter will outline the schedule and process for implementing the 511 11 Matrix. The Plan Maintenance chapter will include an Implementation Plan for tracking progress on a quarterly/annual basis. Following is a sample of what the Implementation Plan will look like: • Incorporation into Existing Planning Mechanisms is particularly important if mitigation is to be achieved successfully. It’s common for the City’s General Plan, Emergency Operations Plan, Zoning Ordinance, Floodplain Management Plan, Storm Water Management Plan, or other regulatory documents to be closely associated with many of the mitigation actions items. FEMA wants to ensure that the mitigation plan is not a stand-alone document but rather part of a comprehensive approach to hazard mitigation. • The Implementation Schedule will be based on how frequently the Planning Committee intends to meet each year. Whether month ly, bi-monthly, quarterly, bi- annual, or annual, FEMA requires a minimum of annual meeting. Following is a sample implementation schedule: • Year 1 Year 2 Year 3 Year 4 Year 5 Monitoring XX XX XX XX XX Evaluating Internal Planning Team Evaluation X X X X X Cal OES and FEMA Evaluation X Updating X • Continued Public Involvement can include sharing information on completion of mitigation action items, summaries of Planning Committee implementation meetings, 512 12 announcement of seeking/winning mitigation-related grants, and news of plan updates. • Final Plan results after a lengthy formal review by Cal OES and FEMA. To begin the formal review and approval process, EPC will forward an electronic copy of the Third Draft Plan and a FEMA Plan Review Tool to Cal OES. EPC will work with the formal reviewers on complying with any DMA 2000-justified revisions requested by Cal OES and FEMA. • LHMP Adoption and Approval involves an adoption by the City Council and approval by FEMA. Upon receipt of the Approval Pending Adoption letter from FEMA, the Final Draft Plan will be scheduled for presentation to the City Council for adoption. EPC will prepare a staff report, resolution, and PowerPoint. EPC President Carolyn Harshman will be available for a virtual presentation to the City Council should that be desired. Following the Council meeting, proof of adoption will be forwarded to FEMA. FEMA will then send an email and Letter of Approval . EPC will incorporate the Letter of Approval into the Final Plan. EPC will continue to lead the planning process until the Letter of Approval is received from FEMA and incorporated into the Final Plan. Additional Services Delivery strategies that vary from the RFP are located within the various Phases. Roles and Responsibilities for City Staff The most common obstacle in the planning process is the lack of time on the part of the jurisdiction’s Planning Committee members. EPC totally understands how local government staff are stretched to the limit. That’s the reason we take so much pride in “doing the heavy lifting”. We do the research and the homework and develop tools to make the planning process easy and hopefully even fun. In total, the Planning Committee can expect to spend no more than 10 hours on the entire project. There are 4 2-hour meetings and 2 hours will be needed to review the First Draft Plan. As for the City Project Manager, more time will be required for EPC communications, information requests, and participating in the Community Outreach process, and City Council meeting. Altogether, the City Project Manager can expect to spend approximately 20- 30 hours on the project. All the external review details and negotiations will be handled by EPC. Project Management Plan Project Schedule The Project Schedule includes four monthly Planning Committee meetings. This approach keeps the information fresh in the minds of the Team and allows us to get the Plan in the hands of the formal reviewers (Cal OES, FEMA) as quickly as possible. This will ensure the City’s eligibility for HMGP and other grants requiring approved mitigation plans. It’s important to note that the RFP identified a desired project timeline to completion of six to nine months, however the formal review p rocess alone takes four to six months. 513 13 Communications Approach As identified below the EPC Project Manager and EPC Support Team communicate at least once each week and any other time as needed. The EPC Project Manager will communicate with the City’s Project Manager on a monthly basis or more frequently as necessary. The majority of the communication will be with the full Planning Committee while special requests for resources (mapping, data, documents) will go to the City’s Tasks Month One Month Two Month Four Month Five Month Six Month Seven Month Eight Month Nine Month Ten Planning/Development Process and Organize Resources First Draft, Second Draft, Third Draft, Final Draft, Final X X X X X X X X X Planning Committee Meeting #1 LHMP Overview and Initial Hazard Briefing X Planning Committee Meeting #2 HAZUS and Status of 2018 Mitigation Action Items X Planning Committee Meeting #3 Future Mitigation Action Items X Planning Committee Meeting #4 Review First Draft Plan X Encourage Public Participation in Household and Business Mitigation Activities (Social Media) X General Public and External Agency Input to Second Draft Plan X Risk Assessment Conduct Risk and Vulnerability Assessment X X Prepare HAZUS and Critical Asset Maps X X Prepare Capability Assessment X X Hazard Mitigation Strategy Update Mitigation Actions X Prepare New Mitigation Actions X Include Monitoring, Evaluating and Updating the Plan X X Plan Maintenance Process Submit Third Draft Plan to Cal OES/FEMA. Complete Mandated Revisions. X X X X Receive FEMA’s Approvable Pending Adoption X Post and Conduct City Council Meeting to Adopt the Final Draft Plan X Submit Proof of Adoption to FEMA X Receive FEMA Final Approval X Incorporate FEMA Final Approval into Final Plan X 514 14 Project Manager. The preferred method of communication is email in order for the EPC Project Manager to maintain documentation of all conversations. Meetings will be conducted over EPC’s Zoom account. Quality Assurance / Quality Control Approach As identified in the detailed project approach and schedule later in the proposal, EPC Project Manager Carolyn Harshman will have eyes on the project at all times including facilitating each of the Planning Committee meetings, the Community Outreach, and City Council meeting. She will also be the sole contract for the City Project Manager and will lead the EPC Support Team through daily communications. Her most important role will be as the Principal Planner as she weaves the work of the EPC Support Team and Planning Committee’s contributions into the plan’s writing. Experience and Qualifications Summary of Relevant Projects Although EPC will gladly provide a comprehensive list of emergency management consulting accomplishments (plans, training, and exercises), below is the list of the more recent hazard mitigation plans (2020-present). Staff assignments: Harshman (CH), Alex Fritzler (AF), Megan Fritzler (MF). Ms. Harshman served/serves as the EPC Project Manager and Principal Planner for each of these projects. Jurisdiction and Department Cost Hazard Mitigation Plan Status EPC Staff Cities of Rancho Palos Verdes and Rolling Hills Estates – Planning Departments $30k FEMA Approved 2020 CH, MF City of Compton – Fire Department $50k FEMA Review 2023 CH, MF City of Covina – Police Department $30k FEMA Approved 2020 CH, MF City of Duarte – Planning Department $35k FEMA Approved 2020 CH, MF City of Fontana – Planning Department $50k Plan Writing Phase 2023 CH, MF City of La Habra Heights – City Manager’s Office $35k FEMA Approved 2022 CH, MF City of Monterey Park – Fire Department $50k Plan Writing Phase 2023 CH, MF City of Rosemead – Public Safety Department $45k Plan Writing Phase 2023 CH, AF City of Santa Ana $72k FEMA Approved 2022 CH, MF City of San Fernando – Public Works Department $30k FEMA Approved 2021 CH, MF City of Signal Hill – Police Department $35k Plan Writing Phase 2023 CH, AF City of Sierra Madre – Fire Department $35k FEMA Approved 2020 CH, MF City of South El Monte – Public Works Department $35k FEMA Approved 2021 CH, MF 515 15 Jurisdiction and Department Cost Hazard Mitigation Plan Status EPC Staff City of Walnut, Mt. San Antonio Community College District, Walnut Valley Unified School District – Various Departments $125k FEMA Approved 2020 CH, AF Jurupa Community Services District – Safety & Emergency Management Department $35k FEMA Approved 2021 CH, AF Los Angeles County Metropolitan Transit Authority (LA Metro) – Homeland Security & Emergency Management Department $150k FEMA Approved 2022 CH, MF Morongo Unified School District – Maintenance & Operations Department $30k FEMA Approved 2020 CH, MF Mountains Recreation and Conservation Authority – Planning Department $75k FEMA Approved 2022 CH, MF Public Water Agencies Group – General Managers $224k Plan Writing Phase 2023 CH, AF Sonoma County Office of Education (Multi-Jurisdictional Hazard Mitigation Plan) – Business Services Department $224k FEMA Review 2023 CH, MF References The following references are for Hazard Mitigation Plan written, adopted, and approved during the past 3 years. Agency Name and Title of Contact Telephone Los Angeles Metropolitan Transportation Authority Ms. Moniek Pointer, Manager, Emergency Management Department, Planning Team Chair (213) 264-0858 City of Santa Ana Mr. Steve Rhyner, Emergency Operations Coordinator, Planning Team Chair (714) 647-5315 City of Duarte Mr. Jason Golding, Planning Division Manager (626) 357-7931 x231 Experience and Qualification of Key Personnel The EPC Team selected for this project is the perfect balance of subject matter history, expertise, background, and local knowledge. 516 16 Name: Carolyn J. Harshman, CEM Education: Master of Public Administration Professional Affiliations: International Association of Emergency Managers, California Emergency Services Association, National Hazard Mitigation Association Professional Licenses and Certifications: Certified Emergency Manager Carolyn Harshman, CEM is the sole proprietor Owner and President of Emergency Planning Consultants and will serve as the EPC Project Manager and Principal Planner. Preparing a Hazard Mitigation Plan requires subject matter expertise in the areas of emergency response planning, hazard mitigation planning, mapping, and land use planning. With backgrounds in both land use planning and emergency management, Ms. Harshman is the right fit for facilitating the planning project. Ms. Harshman will serve as the EPC Project Manager to the City Project Manager and maintains responsibility for all aspects of the contracted services. Monthly status updates will be provided to the City Project Manager including budget and work progress. Invoices will be submitted according to the terms of the contract. As Principal Planner, Ms. Harshman will lead the project by facilitating and participating in all Planning Committee meetings, community outreach activities, and the City Council meeting. She will serve as the principal author and maintain quality control over the document at all times. Ms. Harshman will also manage relationships and work products with the EPC Support Team, ensuring quality control and continuous improvement by conducting weekly meetings with the EPC Support Team. Prior to working in the field of emergency management, Ms. Harshman enjoyed a combined 20-year career as a city, regional, and redevelopment planner for the County of San Diego, City of San Diego, and Southeastern Economic Development Corporation. In her role as a land use planner Ms. Harshman prepared General Plan Amendments, Community Plans, Zoning Ordinance revisions, and conducted hundreds of community meetings. As a local government staff member for so many years, Carolyn is very familiar with the organization, roles, and responsibilities of government entities. Ms. Harshman began work in the field of emergency management in 1984 when she was hired as a hazard planner for the County of San Diego’s Office of Disaster Preparedness. There she updated the County’s Emergency Operations Plan and also served as the Hazards Officer. Responding to requests from other jurisdictions to provide consulting services, Carolyn began part-time work as a consultant in 1986 writing Multi-Hazard Functional Plans (now known as Emergency Operations Plans) and providing training. In 1997, she ended her career with local government and established Emergency Planning Consultants. Ms. Harshman has been a member of FEMA’s Emergency Management I nstitute’s Planning Advisory Board since 2005, involved in each update to the Emergency Planning Course (G235). Also, she taught FEMA’s pilot course deliveries for the Comprehensive Preparedness Guide (CPG) 101. The revised CPG 101 regulations 517 17 provide guidance on styles and content for emergency operations plans, placing emphasis on engaging the “whole community” – including those with access and functional needs, children, and those with household pets and service animals. Carolyn has completed and teaches FEMA Master Trainer Program courses as well as a variety of other courses at the Emergency Management Institute, California Specialized Training Institute, and as an adjunct instructor at a variety of educational facilities. Ms. Harshman holds a Master of Public Administration (MPA) degree from San Diego State University and is a Certified Emergency Manager (CEM), as conferred by the International Association of Emergency Managers. Actively engaged in professional development, Ms. Harshman was in FEMA’s first cohort of the National Emergency Management Executive Academy as well as FEMA’s first cohort of the Vanguard Crisis Leadership Fellows Program. Ms. Harshman is an active leader in the six thousand member International Association of Emergency Managers, serving as Chair of the Conference Committee, Chair of the Leadership Symposium, Chair of the Membership & Marketing Committee, President of IAEM-USA Region 9 (California, Arizona, Nevada, Hawaii, and Pacific Territories), Second Vice President of IAEM-USA, First Vice President of IAEM-USA, President of IAEM-USA, and presently Immediate Past President of IAEM-USA. EPC Support Team Name: Alex L. Fritzler Education: Bachelor of Arts – Business Administration Alex Fritzler is a part-time EPC contractor serving as the Lead Research Analyst and Mapper. He is responsible for hazard and demographic research, writing, technical services, graphics, data analysis, mapping services, and HAZUS. Alex has assisted with the preparation of more than thirty local government hazard mitigation plans and HAZUS projects since joining EPC in 2010. Name: Megan R. Fritzler Education: Bachelor of Arts – Liberal Studies Megan Fritzler is a part-time EPC contractor serving as the Research Analyst. She is responsible for hazard and demographic research and writing in support of hazard mitigation plans. Since 2018, Megan has assisted with the preparation of ten local government hazard mitigation plans most recently including: Los Angeles County Metropolitan Transportation Authority (Metro) and Sonoma County Office of Education. 518 18 Assignment of Key Personnel EPC acknowledges the City’s requirement to inform the City Project Manager of any changes in key personnel. As identified in the RFP, in the event of an uncontrollable event, the EPC Project Manager will submit a transition plan to the City Project Manager. Attachments Required Forms Cost Proposal (attached separately) 519 19 Certification of Proposal RFP #: 23-005 The undersigned hereby submits its proposal and agrees to be bound by the terms and conditions of this Request for Proposal (RFP). 1. Proposer declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this proposal or any work connected with this proposal. Should any agreement be approved in connection with this Request for Proposal, Proposer declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom. 2. By submitting the response to this request, Proposer agrees, if selected to furnish services to the City in accordance with this RFP. 3. Proposer has carefully reviewed its proposal and understands and agrees that the City is not responsible for any errors or omissions on the part of the Proposer and that the Proposer is responsible for them. 4. It is understood and agreed that the City reserves the right to accept or reject any or all proposals and to waive any informality or irregularity in any proposal received by the City. 5. The proposal response includes all of the commentary, figures and data required by the Request for Proposal. 6. The proposal shall be valid for 90 days from the date of submittal. 7. Proposer acknowledges that the City may issue addendums related to this RFP and that the proposer has reviewed the following addendums which have been issued: Addendum: #1 March 28, 2023 8. Proposer further acknowledges the provisions of any addendums issued have been incorporated into their proposal. Signature of Authorized Representative: Printed Name and Title: Carolyn J. Harshman, President 520 20 Non-Collusion Affidavit RFP #: 23-005 The undersigned declares states and certifies that: 1. This proposal is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation. 2. This proposal is genuine and not collusive or sham. 3. I have not directly or indirectly induced or solicited any other Proposer to put in a false or sham proposal and I have not directly or indirectly colluded, conspired, connived, or agreed with any other Proposer or anyone else to put in a sham proposal or to refrain from submitting to this RFP. 4. I have not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price or to fix any overhead, profit or cost element of the proposal price or to secure any advantage against the City of Hermosa Beach or of anyone interested in the proposed contract. 5. All statements contained in the Proposal and related documents are true. 6. I have not directly or indirectly submitted the proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any person, corporation, partnership, company, association, organization, RFP depository, or to any member or agent thereof, to effectuate a collusive or sham proposal. 7. I have not entered into any arrangement or agreement with any City of Hermosa Beach public officer in connection with this proposal. 8. I understand collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards. Signature of Authorized Representative: Printed Name and Title: Carolyn J. Harshman, President 521 21 Compliance with Insurance Requirements RFP #: 23-005 The selected consultant will be expected to comply with the City’s insurance requirements contained within this RFP. The undersigned declares states and certifies that: 1. Proposer agrees, acknowledges and is fully aware of the insurance requirements as specified in the Request for Proposal. 2. If selected, proposer agrees to accept all conditions and requirements as contained therein. Signature of Authorized Representative: Printed Name and Title: Carolyn J. Harshman, President 522 22 Acknowledgement of Professional Services Agreement RFP #: 23-005 The selected consultant will be expected to comply with and sign the City s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Section 6.2. The City Attorney or their designee retains the discretion to accept or reject proposed exceptions or modifications to the City s Professional Services Agreement. 1. Proposer agrees, acknowledges and is fully aware of the conditions specified in the City’s Sample Professional Services Agreement. 2. Proposer agrees to accept all conditions and requirements as contained therein with exceptions noted as follows: Signature of Authorized Representative: Printed Name and Title: Carolyn J. Harshman, President 523 23 COVID Vaccination Certification April 5, 2023 Suja Lowenthal, City Manager City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 RE: Mandatory COVID-19 Vaccination for City of Hermosa Beach Consultants Dear Ms. Lowenthal: Per this letter, Carolyn J. Harshman (DBA: Emergency Planning Consultants) certifies that all of its officers, agents, employees, subcontractors, representatives and volunteers servicing the City of Hermosa Beach on-site within the City pursuant to RFP: 23-005 Local Hazard Mitigation Planning Services – Sample Professional Services Agreement dated March 13, 2023, are or will be fully vaccinated or covered by an approved medical or religious exemption prior to the implementation of the scope of work located within the above referenced agreement. Respectfully, Carolyn J. Harshman, President 3665 Ethan Allen Avenue San Diego, CA 92117 epc@pacbell.net (858) 922-6964 www.carolynharshman.com 524 City of Hermosa Beach Civic Center, 1315 Valley Drive, Hermosa Beach, CA 90254-3885 Page 1 of 21 Professional Services Agreement CONTRACT FOR PROFESSIONAL SERVICES TO UPDATE THE LOCAL HAZARD MITIGATION PLAN BETWEEN THE CITY OF HERMOSA BEACH AND EMERGENCY PLANNING CONSULTANTS This AGREEMENT is entered into this 23rd day of May, 2023, by and between the City of Hermosa Beach, a general law city, a municipal corporation (“CITY”), and EMERGENCY PLANNING CONSULTANTS, a sole proprietorship (“CONSULTANT”). R E C I T A L S A. The CITY desires to update its Local Hazard Mitigation Plan (LHMP). B.The CITY does not have the personnel able and/or available to perform the services required under this agreement and therefore, the CITY desires to contract for consulting services to accomplish this work. C. The CONSULTANT warrants to the CITY that it has the qualifications, experience, and facilities to perform properly and timely the services under this Agreement. D. The CITY desires to contract with the CONSULTANT to perform the services as described in Exhibit A of this Agreement. NOW, THEREFORE, based on the foregoing recitals, the CITY and the CONSULTANT agree as follows: CONSIDERATION AND COMPENSATION. As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, attached as Exhibit A. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement. As additional consideration, CITY agrees to pay CONSULTANT a total amount not to exceed $52,500, for CONSULTANT’s services, unless otherwise specified by written amendment to this Agreement. No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or her designee. CONSULTANT shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous month. CITY shall pay CONSULTANT all uncontested amounts set forth in CONSULTANT’S invoice within 30 days after it is received. 525 City of Hermosa Beach Page 2 of 21 SCOPE OF SERVICES. CONSULTANT will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Exhibit A and incorporated herein by this reference. Except as herein otherwise expressly specified to be furnished by CITY, CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and for work that includes deliverables, the percentage of the task completed during the billing period in accordance with the schedule of compensation incorporated in “Exhibit A.” TIME OF PERFORMANCE. The services of the CONSULTANT are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’S reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by the CITY. FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT represents that CONSULTANT has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. KEY PERSONNEL. CONSULTANT’S key person assigned to perform work under this Agreement is Carolyn Harshman. CONSULTANT shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City. TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on May 23, 2024, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with the written agreement between the parties. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number. PERMITS AND LICENSES. CONSULTANT will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement. 526 City of Hermosa Beach Page 3 of 21 TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing. CONSULTANT may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date. In the event of such termination, the CONSULTANT shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONSULTANT shall, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. INDEMNIFICATION. CONSULTANT shall indemnify, defend with counsel approved by CITY, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, and cost (including without limitation reasonable attorney’s fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONSULTANT'S performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT, regardless of CITY’S passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the CITY. Should CITY in its sole discretion find CONSULTANT’S legal counsel unacceptable, then CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorney’s fees, expert fees and all other costs and fees of litigation. The CONSULTANT shall promptly pay any final judgment rendered against the CITY (and its officers, officials, employees and volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. ASSIGNABILITY. This Agreement is for CONSULTANT’S professional services. CONSULTANT’S attempts to assign the benefits or burdens of this Agreement without CITY’S written approval are prohibited and will be null and void. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which it is performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only. 527 City of Hermosa Beach Page 4 of 21 AUDIT OF RECORDS. CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONSULTANT further agrees to maintain such records for a period of three (3) years following final payment under this Agreement. CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement. CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONSULTANT will be given a reasonable amount of time as determined by the CITY to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures shall result in immediate termination of this Agreement. INSURANCE REQUIREMENTS. A. The CONSULTANT, at the CONSULTANT’S own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies: 1. Workers’ Compensation Insurance as required by law. The CONSULTANT shall require all subconsultants similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONSULTANT for CITY. 2. General Liability Coverage. The CONSULTANT shall maintain commercial general liability insurance in an amount of not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. 3. Automobile Liability Coverage. The CONSULTANT shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONSULTANT arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence. 4. Professional Liability Coverage. The CONSULTANT shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONSULTANT’S operations under this Agreement, whether such operations be by the CONSULTANT or by its employees, subcontractors, or subconsultants. The 528 City of Hermosa Beach Page 5 of 21 amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-per- occurrence basis. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect. B.Endorsements. Each general liability, automobile liability, and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by CITY, and shall be endorsed as follows. CONSULTANT also agrees to require all contractors, and subcontractors to do likewise. 1.“The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.” 2.This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy. 3.This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company. 4.The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents. 5.Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the CITY, its elected or appointed officers, officials, employees, agents, or volunteers. 6.The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY. C.CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against CONSULTANT arising out of the work performed under this agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY. D.Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY’S option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions. E.The CONSULTANT shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of 529 City of Hermosa Beach Page 6 of 21 performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement. F. Failure on the part of the CONSULTANT to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above. G. The commercial general and automobile liability policies required by this Agreement shall allow CITY, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the CONSULTANT (as the named insured) should CONSULTANT fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. CONSULTANT understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by CONSULTANT as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should CITY pay the SIR or deductible on CONSULTANT’S behalf upon the CONSULTANT’S failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, CITY may include such amounts as damages in any action against CONSULTANT for breach of this Agreement in addition to any other damages incurred by CITY due to the breach. USE OF OTHER CONSULTANTS. CONSULTANT must obtain CITY’S prior written approval to use any sub-consultants while performing any portion of this Agreement. Such approval must include approval of the proposed consultant and the terms of compensation. FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONSULTANT of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONSULTANT for anything done, furnished or relating to the CONSULTANT’S work or services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONSULTANT, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the CONSULTANT, its employees, subconsultants and agents. CORRECTIONS. In addition to the above indemnification obligations, the CONSULTANT shall correct, at its expense, all errors in the work which may be disclosed during the CITY’S review of the CONSULTANT’S report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONSULTANT. In addition to all other available remedies, the CITY may deduct the cost of such correction from any retention amount held by the CITY or may withhold payment 530 City of Hermosa Beach Page 7 of 21 otherwise owed CONSULTANT under this Agreement up to the amount of the cost of correction. NON-APPROPRIATION OF FUNDS. Payments to be made to CONSULTANT by CITY for services performed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONSULTANT’S services beyond the current fiscal year, the Agreement shall cover payment for CONSULTANT’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows: CITY CONSULTANT City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 ATTN: Israel Estrada Emergency Management Coordinator Carolyn J. Harshman (DBA Emergency Planning Consultants) 3665 Ethan Allen Avenue San Diego, CA 92117 ATTN: Carolyn Harshman President Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section. A.SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’S bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’S bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability. B.THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT’S or CITY’S obligations under this Agreement. C.INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County. 531 City of Hermosa Beach Page 8 of 21 D.ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. E.RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party. F.AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’S city manager, or designee, may execute any such amendment on behalf of CITY. ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Agreement, agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature. FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other. TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided. ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorney’s fees and costs in addition to all other relief to which that party or those parties may be entitled. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency. 532 City of Hermosa Beach Page 9 of 21 OWNERSHIP OF DOCUMENTS. It is understood and agreed that the CITY shall own all documents and other work product of the CONSULTANT, except the CONSULTANT’S notes and workpapers, which pertain to the work performed under this Agreement. The CITY shall have the sole right to use such materials in its discretion and without further compensation to the CONSULTANT, but any re-use of such documents by the CITY on any other project without prior written consent of the CONSULTANT shall be at the sole risk of the CITY. DISCLOSURE REQUIRED. (CITY and CONSULTANT initials required at one of the following paragraphs) By their respective initials next to this paragraph, CITY and CONSULTANT hereby acknowledge that CONSULTANT is a “consultant” for the purposes of the California Political Reform Act because CONSULTANT’S duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18700.3(a) or otherwise serves in a staff capacity for which disclosure would otherwise be required were CONSULTANT employed by the CITY. CONSULTANT hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the City’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to consultant commencing services hereunder, the City’s Manager shall prepare and deliver to consultant a memorandum detailing the extent of CONSULTANT’S disclosure obligations in accordance with the City’s Conflict of Interest Code. CITY Initials ______ CONSULTANT Initials ______ OR By their initials next to this paragraph, CITY and CONSULTANT hereby acknowledge that CONSULTANT is not a “consultant” for the purpose of the California Political Reform Act because Consultant’s duties and responsibilities are not within the scope of the definition of consultant in Fair Political Practice Commission Regulation 18700.3(a) and is otherwise not serving in staff capacity in accordance with the City’s Conflict of Interest Code. CITY Initials ______ CONSULTANT Initials ______ COMPLIANCE WITH COVID-19 VACCINATION POLICY. All CONSULTANT’S employees, agents, officers and subcontractors who will be physically present in the City and have contact with City officials and employees or with the public shall be fully vaccinated from COVID-19. CONSULTANT agrees to certify in writing to CITY that it complies with the foregoing. IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written. 533 City of Hermosa Beach Page 10 of 21 CITY OF HERMOSA BEACH CONSULTANT Raymond Jackson, Mayor By: Carolyn Harshman, President ATTEST: 27-0204294 Myra Maravilla, City Clerk Employer ID No. APPROVED AS TO FORM: Patrick Donegan, City Attorney 534 City of Hermosa Beach Page 11 of 21 Exhibit A Scope of Work The Scope of Work shall include, but not be limited to the following tasks. The scope of services for this project is organized into four phases in accordance with the Disaster Mitigation Act planning process and can be worked on concurrently: 1. LHMP Planning/Development Process and Organize resources. 2. Risk Assessment (Hazard Identification, Hazard Mapping, Vulnerability Assessment, and Capability Assessment). 3. Hazard Mitigation Strategy. 4. Hazard Plan Implementation and Maintenance Process. Phase 1 – Planning/Development Process and Organize Resources As part of the LHMP planning and development process, the Consultant in conjunction with the lead city personnel, will organize a Hazard Mitigation Planning Committee (HMPC). Members of the HMPC will include: staff representatives from City of Hermosa Beach; staff from other local, state, and federal agencies; and community representatives. Community representatives will be selected based on a “whole community” approach and may include representation from non-profit organizations, religious institutions, disability access and functional needs groups, experts, residents, community leaders, and business owners. The HMPC will: x Participate in the planning process, attend meetings, and provide data as requested. x Solicit input from citizens and professionals with knowledge of applicable hazards. x Provide input on how the risk differs across the planning area. x Identify new/proposed mitigation projects. x Review drafts of the plan. x Coordinate and attend public meetings. x Coordinate the formal adoption of the plan by governing boards. The Consultant shall facilitate a minimum of four public meetings. Each meeting will focus on educating the public on the LHMP development process and identify community concerns. The Consultant shall provide content to post on the City’s webpage and social media platforms. When a final draft LHMP is developed, the public will be invited to review and provide comments on the current draft. Public comments will be incorporated as appropriate by the Consultant. The City of Hermosa Beach LHMP will thoroughly document the hazard mitigation planning process, including but not limited to: x A narrative description of how the plan was prepared and the process followed. x An outline of plan development meeting dates, attendees, and agendas. x Identify agencies and organizations that participated in plan development. x Coordination with existing planning mechanisms. 535 City of Hermosa Beach Page 12 of 21 x Description of how the public was involved and strategy for public outreach/meetings. Phase 2 – Threat and Hazard Identification Risk Assessment (Hazard Identification, Vulnerability Assessment, and Capability Assessment) A detailed risk assessment will be developed for this LHMP. The purpose of this section is to understand the risk and vulnerability of identified natural, technological, and human- caused hazards and to provide a basis for hazard mitigation strategy development. The risk assessment will include: a. Hazard Identification and Profiles: The Hazard Identification and Profiles will include a description and prioritization of the hazards that have occurred within the City. The hazard categories may include: x Flood-related hazards. x Wildfire hazards. x Earthquake hazards. x Severe weather-related hazards (extreme temperatures, drought, fog, heavy rains/thunderstorms, wind/lightning, etc.). x Nuclear hazards. x Climate change hazards. x Other human-made hazards. x Other geologic and soil hazards. x Other hazards as identified by the HMPC and other data sources. b. Hazard Mapping: Using the best available data, the risk assessment will include maps (hazard and infrastructure maps will be provided by the Consultant) that delineate areas affected by hazards and identify locations of local assets. The geographic information data will comprise a comprehensive inventory for use in developing map data layers (to the extent data is available), of the following items relative to the multiple hazard area: x Public buildings. x Critical facilities and infrastructure. x Maps that depict the location of parcels, structures, land use, and populations. x Evacuation routes. x Structures will be delineated by type of use (e.g., residential, commercial, industrial, etc.). c. Vulnerability Assessment: Based on the previous information, the Consultant will develop an overview of the City’s vulnerability to specific hazards. Digital maps and GIS data (provided by the Consultant) will be developed that identify local assets that are located within known hazard areas. HAZUS will be used to model losses as appropriate. This vulnerability assessment will include (as the data allows): x Types and numbers of buildings, infrastructure, and critical facilities located within the planning area and within identified hazard areas. 536 City of Hermosa Beach Page 13 of 21 x Evacuation routes and their capacity, safety, and viability under a range of emergency scenarios. x Residential developments in any hazard area identified in the City’s Public Safety Element that do not have at least two evacuation routes. x An inventory of all repetitive flood loss structures, as defined by FEMA, if applicable. x Potential dollar losses from identified hazards will be estimated through a process that utilizes HAZUS-MH or GIS analysis of County assessor’s data with hazard locations. x Description of land uses and development trends to advise future land use decisions. d. Capability Assessment: A capability assessment will be conducted that will inventory those existing plans, policies, and procedures that the City has in place to temper the effect of hazards. This will include protective measures under the National Flood Insurance Program (NFIP), building codes, zoning ordinances, completed or ongoing mitigation projects, and mitigation polices established in the general or comprehensive plans of participating jurisdictions. Phase 3 – Hazard Mitigation Strategy The LHMP will include a mitigation strategy to address its exposure to identified hazards. This will include: a. Developing mitigation goal statements that focus on reducing the risk and vulnerability from the identified hazards. b. Developing a comprehensive range of specific mitigation actions items being considered to reduce the effects of each hazard, based on the risk assessment. The range of potential action items will include emphasis on mitigating losses for new and existing buildings and infrastructure and for future development areas. This section will include a list of prioritized hazard mitigation action items that best meet the City of Hermosa Beach’s needs for hazard damage reduction. Prioritization factors will include an analysis of proposed mitigation projects focused on several key areas, including but not limited to economic (including benefits and cost), engineering, technical, legal, environmental, social, and political feasibility. Action items given the highest priority will meet most or all aspects of the feasibility analysis and will be the best fit for the City of Hermosa Beach and all plan participants. c. Based on previous tasks, a draft plan update will be prepared in accordance with State and Federal requirements. The Consultant will ensure that each required component for each plan participant is included in the Plan. The draft plan will be made available to the HMPC for review and comment. The Consultant will incorporate HMPC comments and prepare a public review draft to be distributed to interested parties. The Consultant will develop content for the plan to be placed on the City’s website to gather public comment and participate in a public meeting to gain community feedback. Phase 4– Hazard Mitigation Plan Maintenance Process 537 City of Hermosa Beach Page 14 of 21 a. Monitoring, Evaluating, and Updating: This chapter will detail how the City of Hermosa Beach HMPC will monitor, evaluate, implement, and update the Plan. For example, maintenance will occur at an annual meeting of the HMPC where the LHMP mitigation strategy and implementation progress will be evaluated and modified as appropriate. The Plan will be revised, updated, and readopted every five years in accordance with the requirements of the Disaster Mitigation Act of 2000. b. Incorporation into Existing Planning Mechanisms: The City of Hermosa Beach will implement and incorporate hazard mitigation plan goals and actions into other local planning documents, such as the local emergency operations plan, community wildfire protection plans, storm water plans, evacuation routes, etc. The LHMP shall be such that it may be incorporated into the City’s Safety Element of the General Plan to comply with Assembly Bill No. 747. c. Implementation Schedule: The completed LHMP will include procedures for ensuring the Plan’s implementation, including an implementation schedule for each action item. d. Continued Public Involvement: The City of Hermosa Beach is committed to continued public involvement in the LHMP development, maintenance, and future updates. A description of public involvement activities for the Plan will be included. e. Final Plan: The Consultant will collect and incorporate public comments to the public review draft, make all necessary revisions, and will prepare a Final Plan for submittal to Cal OES and FEMA for review and approval. The Consultant is responsible for all plan revisions from Cal OES, FEMA, or the City of Hermosa Beach until it is adopted by Hermosa Beach City Council. f. LHMP Adoption and Approval: The governing body of each participating jurisdiction will adopt the LHMP upon approval of the Plan from Cal OES and FEMA. The Consultant will be present during the Hermosa Beach City Council adoption process. 538 City of Hermosa Beach Page 15 of 21 Exhibit B Fee Schedule Task Harshman Hrs/Cost A. Fritzler Hrs/Cost M. Fritzler Hrs/Cost Total Cost Planning Process Writing drafts and final plans 40 hrs, $10,000 40 hrs, $6,000 $16,000 Planning Committee meeting preparation and delivery (4 total) 16 hrs, $4,000 $4,000 Community Outreach Strategy and Delivery 20 hrs, $5,000 $5,000 Incorporate public and external agency input to second draft plan 4 hrs, $1,000 $1,000 Submit third draft plan to Cal OES/FEMA. Complete mandated revisions 8 hrs, $2,000 $2,000 Post and conduct City Council meeting to adopt final draft plan (includes staff report, resolution, powerpoint presentation materials) 4 hrs, $1,000 $1,000 Risk Assessment Conduct risk assessment and capability assessment (includes hazard-specific maps) 32 hrs, $8,000 20 hrs, $3,000 50 hrs, $5,000 $16,000 Prepare HAZUS (includes maps and reports) 50 hrs, $7,500 $7,500 Hazard Mitigation Strategy Develop mitigation actions for ongoing city projects (included in Planning Process- Planning Team meetings) 539 City of Hermosa Beach Page 16 of 21 Task Harshman Hrs/Cost A. Fritzler Hrs/Cost M. Fritzler Hrs/Cost Total Cost Develop mitigation actions for future city projects (included in Planning process- Planning team meetings) Hazard Mitigation Plan Maintenance Process Prepare plan maintenance chapter defining monitoring, evaluating and updating the plan (included under Planning Process-Plan writing) Total $52,500.00 Classifications, Names, and Hourly Rates: Project Manager and Principal Planner: Carolyn J. Harshman ($250/hr) Lead Research Analyst and Mapper: Alex Fritzler ($150/hr) Research Analyst: Megan Fritzler ($100/hr) 540 City of Hermosa Beach Page 17 of 21 Exhibit C Federal Contract Provisions During the performance of this Agreement, Consultant shall comply with all applicable federal laws and regulations including but not limited to the federal contract provisions in this Exhibit. 1. ACCESS TO RECORDS & RECORD RETENTION (2 C.F.R. 200.336) Consultant shall comply with 2 C.F.R. § 200.336 and provide the Federal Agency, Inspectors General, the Comptroller General of the United States, Agency, and the State of California or any of their authorized representatives access, during normal business hours, to documents, papers, books and records which are directly pertinent to this contract for the purposes of making and responding to audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to the Consultant's personnel for the purpose of interview and discussion related to the books and records. The Consultant agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed. The Consultant agrees to provide the Federal Agency or its authorized representatives access to construction or other work sites pertaining to the work being completed under the contract. In compliance with the Disaster Recovery Act of 2018, the City and Consultant acknowledge and agree that no language in this contract is intended to prohibit audits or internal review by the FEMA Administrator or the Comptroller General of the United States. 2. REQUIRED CONTRACT PROVISIONS IN ACCORDANCE WITH APPENDIX II TO PART 200 – CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY CONTRACTS UNDER FEDERAL AWARDS (2 C.F.R. § 200.326) 2.1 Appendix II to Part 200 (C) – Equal Employment Opportunity: Except as otherwise provided under 41 C.F.R. Part 60, if this contract meets the definition of a “federally assisted construction contract” in 41 C.F.R. § 60-1.3, then Consultant shall comply with the following equal opportunity clause, in accordance with Executive Order 11246 of September 24, 1965 entitled “Equal Employment Opportunity,” as amended by Executive Order 11375 of October 13, 1967 and implementation regulations at 41 C.F.R. Chapter 60: 2.1.1 The Consultant will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The Consultant will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 541 City of Hermosa Beach Page 18 of 21 2.1.2 The Consultant will, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. 2.1.3 The Consultant will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the Consultant's legal duty to furnish information. 2.1.4 The Consultant will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Consultant's commitments under this section and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 2.1.5 The Consultant will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 2.1.6 The Consultant will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. 2.1.7 In the event of the Consultant's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. 2.1.8 The Consultant will include the portion of the sentence immediately preceding paragraph (i) and the provisions of paragraphs (i) through (vii) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The 542 City of Hermosa Beach Page 19 of 21 Consultant will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however, that in the event a Consultant becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the Consultant may request the United States to enter into such litigation to protect the interests of the United States. The applicant further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work: Provided, That if the applicant so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate in work on or under the contract. The applicant agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it will furnish the administering agency and the Secretary of Labor such information as they may require for the supervision of such compliance, and that it will otherwise assist the administering agency in the discharge of the agency's primary responsibility for securing compliance. The applicant further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated eligibility for, Government contracts and federally assisted construction contracts pursuant to the Executive Order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive Order. In addition, the applicant agrees that if it fails or refuses to comply with these undertakings, the administering agency may take any or all of the following actions: Cancel, terminate, or suspend in whole or in part this grant (contract, loan, insurance, guarantee); refrain from extending any further assistance to the applicant under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has been received from such applicant; and refer the case to the Department of Justice for appropriate legal proceedings. 2.2 Appendix II to Part 200 (G) – Clean Air Act and Federal Water Pollution Control Act: If this contract is in excess of $150,000, Consultant shall comply with the following: 2.2.1 Pursuant to the Clean Air Act, (1) Consultant agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq., (2) Consultant agrees to report each violation to the City and understands and agrees that the City will, in turn, report each violation as required to assure notification to the Federal awarding agency and the appropriate 543 City of Hermosa Beach Page 20 of 21 Environmental Protection Agency Regional Office, and (3) Consultant agrees to include these requirements in each subcontract exceeding $150,000. 2.2.2 Pursuant to the Federal Water Pollution Control Act, (1) Consultant agrees to comply with all applicable standards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq., (2) Consultant agrees to report each violation to the City and understands and agrees that the City will, in turn, report each violation as required to assure notification to the Federal awarding agency and the appropriate Environmental Protection Agency Regional Office, and (3) Consultant agrees to include these requirements in each subcontract exceeding $150,000. 2.3 Appendix II to Part 200 (H) – Debarment and Suspension. This contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such Consultant is required to verify that none of the Consultant, its principals (defined at 2 C.F.R. § 180.995), or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935). Consultant must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into. This certification is a material representation of fact relied upon by City. If it is later determined that Consultant did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to the City, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. Consultant warrants that it is not debarred, suspended, or otherwise excluded from or ineligible for participation in any federal programs. Consultant also agrees to verify that all subcontractors performing work under this contract are not debarred, disqualified, or otherwise prohibited from participation in accordance with the requirements above. Consultant further agrees to notify the City in writing immediately if Consultant or its subcontractors are not in compliance during the term of this contract. 2.4 Appendix II to Part 200 (I) – Byrd Anti-Lobbying Act. Consultants that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient who in turn will forward the certification(s) to the awarding agency. 2.5 Procurement of Recovered Materials. In the performance of this contract, Consultant shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired: competitively within a timeframe providing for compliance with the contract performance schedule; meeting contract performance requirements; or at a reasonable price. Information about this requirement, along with the list of EPA-designate items, is available at EPA’s Comprehensive Procurement Guidelines web site, 544 City of Hermosa Beach Page 21 of 21 https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program. Consultant also agrees to comply with all other applicable requirements of Section 6002 of the Solid Waste Disposal Act. 3. MISCELLANEOUS PROVISIONS 3.1 The Consultant shall not use the DHS seal(s), logos, crests, or reproductions of flags or likenesses of DHS agency officials without specific FEMA preapproval. 3.2 This is an acknowledgement that FEMA financial assistance will be used to fund all or a portion of this contract. The Consultant will comply with all applicable federal law, regulations, executive orders, FEMA policies, procedures, and directives. 3.3 Consultant acknowledges that 31 U.S.C. Chapter 38 (Administrative Remedies for False Claims and Statements) applies to the Consultant’s actions pertaining to this contract. 3.4 The Federal Government is not a party to this contract and is not subject to any obligations or liabilities to the City, Consultant, any subcontractors or any other party pertaining to any matter resulting from the contract. 3.5 General and administrative expenses shall be negotiated and must conform to the Cost Principles in 2 C.F.R. Part 200. Profit shall be negotiated as a separate element of the cost. To establish a fair and reasonable profit, consideration must be given to the complexity of the work to be performed, the risk borne by the Consultant, the Consultant's investment, the amount of subcontracting, the quality of its record of past performance, and industry profit rates in the surrounding geographical area for similar work. Any agreement, amendment or change order for work performed on a time and materials basis shall include a ceiling price that Consultant exceeds at its own risk. 545 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 23-0272 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 23, 2023 AUTHORIZATION TO PURCHASE RECTANGULAR RAPID-FLASHINGBEACONS FROM NEXTECH SYSTEMS, INC. (Public Works Director Joe SanClemente) Recommended Action: Staff recommends City Council: 1.Authorize the purchase of rectangular rapid-flashing beacons from NexTech Systems,Inc.in the amount of $129,771.08 (Attachment 2) plus taxes for a total amount of $142,099.33; and 2.Authorize the Director of Public Works to establish a contingency amount of $10,000 for purchasing additional parts as needed during installation. Executive Summary: Capital Improvement Program (CIP)Projects 102 Bus Stop Improvements and 193 Pedestrian Crossing Safety Improvements provides safety improvements at bus stop locations and uncontrolled pedestrian crossings throughout the City including the installation of rectangular rapid-flashing beacons (RRFB)at the locations shown on the map provided as Attachment 3.Staff received one bid for the purchase of RRFB equipment and recommends City Council authorize purchasing the RRFB equipment from NexTech Systems, Inc. (NexTech). Background: At its December 13,2022 meeting,Council awarded a contract for design services for CIP 102 Bus Stop Improvement and CIP 193 Pedestrian Crossing Safety Improvements and additionally directed staff to spin off an early implementation project to install RRFBs at various crosswalk locations.The early installation of RRFBs,and associated pavement marking and signage,would expedite the delivery of safety enhancements in advance of the larger project. In August of 2022,staff deployed RFFBs,and other safety enhancements,at the intersection of Hermosa Avenue and 6th Street as part of a pilot project to help inform the design of CIP 102 and CIP 193.The procurement and delivery of the RRFB system for the intersection of Hermosa Avenue at 6 th Street took several months due to supply chain issues that resulted in limited availability of the equipment.Based on the previous procurement of RRFBs for the pilot project,staff estimated that City of Hermosa Beach Printed on 5/18/2023Page 1 of 5 powered by Legistar™546 Staff Report REPORT 23-0272 equipment.Based on the previous procurement of RRFBs for the pilot project,staff estimated that delivery of RRFB components for CIP 102-193 would similarly take several months. Following the typical CIP implementation process,the City would complete design,advertise for bids, and award a construction contract for the contractor to procure and install the RRFBs as part of the project.Following Council’s direction to expedite the process,staff requests approval to purchase the RRFBs to allow the design and construction bidding to occur concurrently with the lead time for delivery of the RRFBs.Staff recommends this strategy so that the City would have the RRFBs on hand for installation at the time the construction contract is awarded rather than delay the start of construction while the contractor waits for delivery of the RRFBs. The following locations were identified for implementation of RRFBs: ·Hermosa Avenue at: 1.4th St 2.19th St 3.24th St 4.25th St ·Pier Avenue at: 5.Loma Drive 6.Cypress Avenue 7.Manhattan Avenue ·Valley Drive at: 8.South Park (approximately 245 Valley Drive) ·Manhattan Avenue at: 9.28th Street 10.29th Street Past Council Actions Meeting Date Description December 13, 2022 City Council award of contract for design services for pedestrian safety and bus stop improvement project to KOA corporation Analysis: On April 13,2023,the City advertised for bids to purchase the RRFBs in the local newspaper and on Planet Bids,the City’s electronic bidding platform.The advertisement included the necessary RRFB equipment for the 10 intersection locations,including some spare material for future maintenance purposes.On April 27,2023,the City received one bid,which was opened and read aloud by the City City of Hermosa Beach Printed on 5/18/2023Page 2 of 5 powered by Legistar™547 Staff Report REPORT 23-0272 Clerk (Attachment 1). The bid results are summarized below. Bidders Amount NexTech Systems, Inc.$129,771.08 While only one bid was received,NexTech’s pricing was lower than the engineer’s estimate and staff found it to be competitive when compared to the recently purchased RRFB equipment for the Hermosa Avenue and 6th Street pilot project and based on review of other readily available market pricing data. If approved by Council,staff would process a purchase order.According to NexTech’s latest inventory data,delivery of the equipment is estimated at four to six weeks.While staff awaits delivery of the RRFB equipment,the City’s design engineer would prepare the design plans and specifications necessary to advertise for a qualified contractor to install the RRFBs,associated signage,and pavement marking enhancements.City maintenance crews are unable to perform the installation work due to the scale and scope of the project and competing demands of ongoing maintenance work.Staff anticipates returning to Council for award of a construction contract by mid-summer with installation anticipated by late summer or early fall. Staff is concurrently advancing the full design of CIP 102 Bus Stop Improvements and CIP 193 Pedestrian Crossing Safety Improvements.The design is anticipated to be complete around the end of 2023, with construction contract award and start of construction in spring 2024. General Plan Consistency: This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below: Mobility Element Goal 1.Complete Streets that serve the diverse functions of mobility,commerce,recreation, and community engagement for all users whether they travel by walking,bicycling,transit,or driving. Policies: ·1.1 Consider all modes.Require the planning,design,and construction of all new transportation projects to consider the needs of all modes of travel to create safe,livable and inviting environments for all users of the system. ·1.3 Monitor best practices.Consider applying the latest state of best practices in the design, operation, and maintenance of the transportation network that is both attractive and functional. Goal 2.A public realm that is safe,comfortable,and convenient for travel via foot,bicycle, public transit,and automobile and creates vibrant,people-oriented public spaces that City of Hermosa Beach Printed on 5/18/2023Page 3 of 5 powered by Legistar™548 Staff Report REPORT 23-0272 public transit,and automobile and creates vibrant,people-oriented public spaces that encourage active living. Policy: ·2.1 Prioritize public rights-of-way.Prioritize improvements of public rights-of-way that provide heightened levels of safe,comfortable and attractive public spaces for all non- motorized travelers while balancing the needs of efficient vehicular circulation. Goal 3.Public rights-of-way supporting a multimodal and people-oriented transportation system that provides diversity and flexibility on how users choose to be mobile. Policies: ·3.1 Enhance public rights-of-way.Where right-of-way clearance allows,enhance public right of ways to improve connectivity for pedestrians,bicyclists,disabled persons,and public transit stops. ·3.2 Complete pedestrian network.Prioritize investment in designated priority sidewalks to ensure a complete network of sidewalks and pedestrian-friendly amenities that enhances pedestrian safety, access opportunities and connectivity to destinations. Fiscal Impact: CIP 102 Bus Stop Improvements and CIP 193 Pedestrian Crossing Safety Improvements are funded through the State Gas Tax Fund,Proposition C Fund,and Measure R Fund with a combined appropriation of $1,650,000 in Fiscal Year 2022-23 for design and construction of the full project.The sole bidder for RRFB purchase only,NexTech Systems,Inc.,has bid $129,771.08.Bid price includes shipping and handling but not taxes.Taxes will be $12,328.25 for a total cost of $142,099.33.Staff also requests a $10,000 contingency to cover purchasing of additional parts as needed during installation. Purchase Order Request Request Amount FY 22-23 Budget Dept. Account #Total Contract Amount $152,099.33 146-8102-4201 $142,099.33 Attachments: 1. Bid Opening Log 2. NexTech Systems, Inc. Bid Documents 3. Map of RRFB Installation Locations 4. Link to December 13, 2022 City Council Staff Report Respectfully Submitted by: Andrew Nguyen, Associate Engineer Concur: Stephanie Holst, Senior Engineer City of Hermosa Beach Printed on 5/18/2023Page 4 of 5 powered by Legistar™549 Staff Report REPORT 23-0272 Concur: Lucho Rodriguez, City Engineer Concur: Joe SanClemente, Public Works Director Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Patrick Donegan, City Attorney Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 5/18/2023Page 5 of 5 powered by Legistar™550 551 552 City of Hermosa Beach- Request for Bids REQUEST FOR BIDS Purchase of Rectangular Rapid-Flashing Beacons (RRFBS) manufacturing, assembly, testing, freight, handling, delivery, offloading, etc. Fuel surcharges are not allowed. 3. Do not include sales or use tax in your per item bid price. City will add sales or use tax as appropriate to any City issued purchase orders. 4. Bid prices must be firm fixed prices for orders placed within 30 calendar days after bid closing date and remain fixed through delivery to the City of Hermosa Beach. 5. Payment for items will not be made until items are received and an invoice sent to the City. TOTAL BASE BID (IN FIGURES): _____________________________________________________ TOTAL BASE BID (IN WORDS): _____________________________________________________ Item No. Estimated Quantity Unit Description of Work Reference Item No. Unit Price Total 1 36 Each R920-E solar engine 84303 $ $ 2 36 Each Top of pole mount, 2 – 2.5” square and 2.38 – 2.88” OD round 82872 $ $ 3 72 Each Standard battery, 7 Ahr., E series 67620 $ $ 4 46 Each Light bar with confirmation lights, incl. mounting bracket – Black 87668 $ $ 5 46 Each Light bar harness, 16’ (std.) 78227 $ $ 6 33 Each Polara iNX audible push button 9 x 12in R10-25 sign and mount - Yellow 89070 $ $ 7 33 Each iNX or Guardian audible push button harness 16ft 89119 $ $ Total (Base Bid) $ 553 Carmanah Technologies Corp. 250 Bay Street, Victoria, BC Canada V9A 3K5 | Tel: +1.250.380.0052 | Fax: +1.250.380.0062 | Email: info@carmanah.com NexTech Systems, Inc. 13885 Alton Parkway Suite #A Irvine, CA 92618 (949) 916-2664 (949) 916-2665 Fax January 1, 2023 To Whom it May Concern, Please be advised that NexTech Systems is the sole authorized Preferred Reseller and sole source for Carmanah solar traffic products in Southern California from Kern County/San Luis Obispo down south to the Mexico border. NexTech Systems is authorized to provide product training, technical support, sales, warranty and overall support of the products into all public road/highway applications including interstate, cities/towns, school districts, and municipalities. Best Regards, Aaron Lockwood Business Development Manager, Traffic Carmanah Technologies 554 13885 Alton Parkway, Suite A, Irvine, CA 92618 949-916-2664 www.nextechsystemsinc.com MEMORANDUM April 26, 2023 City of Hermosa Beach Dept of Public Works 1315 Valley Drive Hermosa Beach, CA 90254 SUBJECT: DELIVERY/LEAD TIME- RFB- PURCHASE OF RRFBS The current lead time for RRFBs with the Carmanah factory is 6-8 weeks. Per the bid specification, we are submitting this memo to make an exception to the 21 calendar days for delivery after City-provided Purchase Order. Once the order is input, we will receive the estimated ship date of the order and convey that to the City. Once the order ships, we will provide you with the tracking details. Janna McKhann, President 555 City of Hermosa Beach- Request for Bids REQUEST FOR BIDS Purchase of Rectangular Rapid-Flashing Beacons (RRFBS) NON-COLLUSION DECLARATION The undersigned declares: I am the _______________________ of ______________________________, the party making the foregoing Bid. The Bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The Bid is genuine and not collusive or sham. The Bidder has not directly or indirectly induced or solicited any other Bidder to put in a false or sham bid. The Bidder has not directly or indirectly colluded, conspired, connived, or agreed with any Bidder or anyone else to put in a sham bid, or to refrain from bidding. The Bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the Bid Price of the Bidder or any other Bidder, or to fix any overhead, profit, or cost element of the Bid Price, or of that of any other Bidder. All statements contained in the Bid are true. The Bidder has not, directly or indirectly, submitted his or her Bid Price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose. Any person executing this declaration on behalf of a Bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the Bidder. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on ____________ [date], at ___________________ [city], ___________________ [state]. NAME OF BIDDER SIGNATURE OF BIDDER ADDRESS OF BIDDER CITY STATE ZIP 556 1.844.412.8395 | traffic@carmanah.comcarmanah.com R920-E Solar-Powered Rectangular Rapid Flashing Beacon * U.S. Department of Transportation Federal Highways Administration, Publication No. FHWA-HRT-10-043 - “Effects of Yellow Rectangular Rapid-Flashing Beacons on Yielding at Multilane Uncontrolled Crosswalks” Rectangular rapid flashing beacons (RRFBs) improve pedestrian safety by increasing yield rates to 72-96% at crosswalks.* D The benchmark for RRFBs, the R920-E meets MUTCD requirements, including IA-21, and is Buy America compliant D Compact and lightweight solar engine D Audible pushbutton activation with all ADA compliance features D Energy Balance Report™ (EBR) prepared for every location to ensure battery longevity Superior Design and Technology The R920-E utilizes a self-contained solar engine integrating the Energy Management System (EMS) with an on-board user interface, housed in a compact enclosure together with the batteries and solar panel. MUTCD interim approval IA-21 flash pattern and multiple configurations enable the R920-E to handle all crosswalk applications. Easy Installation With its highly efficient and compact design, installation is quick and uncomplicated, dramatically reducing installation costs. Retrofitting can be done where existing sign bases are used to enhance existing marked crosswalks in minutes, and new installations can be completed without the cost of larger poles, new bases, and trenching. Advanced User Interface The R920-E comes with an on-board user interface for quick configuration and status monitoring. It allows for simple in-the- field adjustment of flash pattern, duration, intensity, ambient auto adjust, night dimming, and many more. Settings are automatically sent wirelessly to all units in the system. Reliable Designed with Carmanah’s industry-leading solar modeling tools to provide dependable year-after-year operation. We prepare an Energy Balance Report (EBR) for every location. Trusted for 20+ Years With thousands of installations, Carmanah’s systems are the benchmark in traffic applications and other transportation applications worldwide. 557 R920-E Solar-Powered Rectangular Rapid Flashing Beacon 1.844.412.8395 | traffic@carmanah.com | carmanah.com LIGHT BAR CONFIGURATION Uni-directional Configuration Bi-directional Configuration IN-THE-FIELD AIMING Rotate the light bar towards the incoming vehicle lane, independent of the wire hole location. On-Board User Interface (OBUI) Adjustable system settings with auto-scrolling LED display on our latest EMS System test, status, and fault detection: battery, solar, button, beacon, radio, day/ night Flash patterns: RFB (WW+S), RFB1 (WW+S legacy), RFB2 (WSDOT), 0.5 sec. alternating (MUTCD), 0.5 sec. unison (MUTCD), 0.5 sec. x3 alternating (MUTCD), 0.1 sec. unison, 0.25 sec. unison, 0.1 sec. x3 quick flashes unison, 0.1 sec. x3 quick flashes alternating, steady on Input: momentary for pushbutton activation, normally open switch, normally closed switch Flash duration: 5 sec. to 1 hr. Intensity setting: 20 to 1400 mA for multiple RRFBs, circular beacons, or LED enhanced signs Nighttime dimming: 10 to 100% of daytime intensity Ambient Auto Adjust: increases intensity during bright daytime Automatic Light Control: reduces intensity if the battery is extremely low Temperature correction: yellow beacons Calendar: internal time clock function Radio settings: enable/disable, selectable channel from 1 to 14 Output: enabled when beacons flashing daytime and nighttime, or nighttime only Activation counts and data reporting via OBUI or optional USB connection Beacon Communication Encrypted, wireless radio with 2.4 GHz mesh technology Wireless update of settings from any unit to all systems on the same radio channel User-selectable multiple channels to group different beacons and ensure a robust wireless signal Communicates with all other Gen III radio-enabled systems including our R820-E, -F, and -G circular beacons Instantaneous wireless activation: <150 ms Wireless range: 1000 ft (305 m) Integrated, vandal-resistant antenna Energy Collection 15 W high-efficiency photovoltaic solar panel 45 deg tilt for optimal energy collection Maximum Power Point Tracking with Temperature Compensation (MPPT-TC) battery charger for optimal energy collection in all solar and battery conditions Energy Storage 12 V 14 Ahr. battery system Replaceable, recyclable, sealed, maintenance-free, best-in-class AGM batteries offer the widest temperature range and longest life Battery design life: +5 yrs. Tool-less battery change with quick connect terminals and strapping for easy installation Solar Engine Construction Weatherproof, gasketed enclosure with vents for ambient air transfer (NEMA 3R) Lockable, hinged lid for access to on-board user interface and batteries Corrosion-resistant aluminum with stainless steel hardware Raw aluminum finish or yellow, black, or green powder coated Prewired to minimize installation time High-efficiency optics and EMS = the most compact, lightweight system 19 lb (8.6 kg) including batteries, excluding beacons and pushbutton Environmental -35 to 165° F (-37 to 74° C) system operating temperature -40 to 140° F (-40 to 60° C) battery operating temperature 150 mph (241 kph) wind speed as per AASHTO LTS-6 Activation Pushbutton: ADA-compliant, piezo-driven with visual LED and two-tone audible confirmation Audible pushbutton station: ADA-compliant, piezo-driven with visual LED and customizable voice message confirmation Warranty 5-year limited warranty, excluding batteries SYSTEM SPECIFICATIONS BEACON SPECIFICATIONS Optical MUTCD interim approval IA-21 and MUTCDC compliant Purpose-built light bar optics = maximum efficiency and no stray light Exceeds SAE J595 class 1 intensity by 2.5 to 3x when used as recommended Meets SAE J578 chromaticity 3 in (76 mm) x 7 in (178 mm) clear, UV-rated polycarbonate lens with yellow LEDs High-power LEDs: +90% lumen maintenance (L90) based on IES LM-80 Side-emitting pedestrian confirmation LEDs Independent, stainless steel mounting brackets make back-to-back installation simple and enable in-field aiming for maximum effectiveness Yellow, black, or green powder coated light bar covers Specifications subject to local environmental conditions, and may be subject to change. All Carmanah products are manufactured in facilities that are certified to ISO quality standards. “Carmanah” and Carmanah logo are trademarks of Carmanah Technologies Corp. © 2020, Carmanah Technologies Corp. Document: SPEC_TRA_R920-E_RevT 2.0”- 2.5” Perforated Square Pole Mount 2.38” - 2.88” Diameter Round Pole Mount 4.0” - 4.5” Diameter Round Pole Mount Side Pole Mount SOLAR ENGINE MOUNTING SOLAR ENGINE DIMENSIONS Bottom ViewSide View 14.6” (37.1 cm) 13.5” (34.2 cm) 4.0” (10.2 cm) 558 9.0 12.0 18.3 2.6 14.0 iNX: Mid-Block Crossing Push Button Station The iNX push button station is designed for use at a pedestrian crosswalk with in-pavement or overhead flashing yellow lights. The system consists of a 9”x12” instructional sign, a push button with directional arrow (bidirectional and blank buttons also available) for activating the flashing lights, a voice message, and one yellow LED above the push button that flashes when the street warning lights are flashing. The iNX uses the same rugged housing as Polara’s “iNS” iNavigator. In addition to the push button, the iNX contains a speaker, a 10-watt RMS audio amplifier, a noise monitoring microphone for auto volume control, and LED indication. The iNX operates off of the warning light system control unit via six wire connections (see page 2). The iNX has the same Bluetooth configuration interface as the “iNS” iNavigator, which is used to select audio messages, change settings, and download firmware updates. The Bluetooth can also communicate with other buttons, eliminating the need for separate radios to perform this function. The unit is supplied with mounting hardware and installation instructions. iNX is not compatible with XAVCU controllers. Ordering Options iNX 9 W N 0 - Y - NA Additional Button Options NA - No Arrow BD - Bi-Directional Arrow Braille N - No braille on faceplate (Standard) B - Braille on faceplate Audio Message Option 0 - Standard Messages 1 - Custom Messages Faceplate MUTCD Compliant W - 9x12 R10-25 (Standard) Size of Front Plate Adapter5 - 5" x 7"9 - 9" x 12" (Standard) Non-MUTCD Compliant W - 5x7 Based on R10-25 O - No Faceplate Button Cover Color Back plate is always black. B - Black G - Green Y - Yellow (Standard) Standard Configuration Shown iNX9WN0-Y www.polara.comDimensions are in inches.Doc. iNX-CutSheet Rev. C-25329 05/19/2020 559 Notes: Designed to comply with applicable sections of referenced standards1. All specifications are subject to change without notice2. All specifications are typical unless otherwise specified3. Function Push button station (PBS) for use on crosswalks with flashing yellow lights. Connects to RRFB to enable triggering of crosswalk lights and can provide a locate tone and a voice message. Voice message can be set to play 1/2/3 times, or for the entire time the lights are flashing. Factory Default Setting is to play 2 times per FHWA. Features Instructional 9”x12” retro-reflective sign with tamper-resistant mounting screws• One yellow LED that flashes when warning lights are flashing• ADA-compliant push button with directional arrow, field adjustable to point left, • right, up, or down 10-watt audio amplifier• Weather resistant speaker• Volume and other settings set using the free Polara service app, connected over • Bluetooth Standard English Message: "Yellow lights are flashing" (Default 2X per FHWA)• Standard Spanish Message: "Las luces amarillas estan relampaqueando"• Electrical Properties Mechanical Properties 6 Wire System Termination View 2-Wire inputs for LIGHTS (+/-)* 2-Wire inputs for BUTTON (+/-)* Power (PWR) Ground (GND) *Note: Both LIGHTS and BUTTON accept either polarity. Operating Specifications Parameter Rating Operating Temp. Range -34°C to +74°C (-30°F to +165°F) Storage Temp. Range -45°C to +85°C (-50°F to +185°F) Operating Force 3.0 lbs max Switch Operating Life Greater than 20 million operations Max. Volume 100 dB @ 1 meter Design Compliance Test Type Compliance Functionality MUTCD 2009-4E Temperature and Humidity NEMA TS2 Mechanical Shock and Vibration NEMA TS2 iNX Enclosure NEMA 250 Type 4X Power Requirements DC In 10-24 VDC Lights In 7-32 VDC Idle Current Draw ~15mA @ 12 VDC(Locate Tone With Default Settings) Peak Current Draw (15 VDC Input Power)~500mA with Voice Message at maximum Physical Enclosure Type Plastic sealed housing, powdercoated cast aluminum cover and backplate Installation 3/4" or smaller banding or 2 tapped 1/4-20 holes on 6" centers; 1/2" or larger hole for wire access Dimensions Width 9" (with 9x12" sign) / 5.1 (without sign) Length 18.2" (with 9x12" sign) / 14" (without sign) Maximum Height 2.6" www.polara.comDimensions are in inches.Doc. iNX-CutSheet Rev. C-25329 05/19/2020 560 24th St 21st St 5th St 1st St 9th St 8th St 17th St 20th St 18th St 4th St 16th St 19th St 6th St 3rd St 7th St Lyndon St 23rd St 34th Pl Loma Walk Longfello w A v e 2 6t h S t 30th Pl 25th St Power St19th St Pier PlazaTheStrand31st St 30th St 7th St 6th St 2 2 n d S t 28th St 21st St BarneyCtCypress AveOcean View Ave29th St HarperAveBeach DrMorningside Dr2nd St Ingleside Dr30th Pl 7th PlHighland AveBonnie Brae St11th St 15th Pl Alley 19th St 10th S t 3 0 t h S t Pal mDr21st St 25th St 3 1 s t S t 15th StBeach Dr30th St 15th St 14th St 3 4 t h S t Beac h D r Tennyson Pl16th St 26th St 4th St 2 1s t S t ParkAve27th St CrestDr24th St 5th St Culper CtReynolds LnLyndon St 31st Pl AubreyParkC tOzone Ct 34th Pl Hollowe ll AveRhodes St18th St Alley OceanDr31st St MeyerCt30th St Owosso Ave20th St Loma Dr32nd Pl BardSt14th St 11th St 17th St Hopkins StBorden AveHarper AveMyrtle AveBard StAl ley 6th Ct 3 r d St Porter Ln 21st Ct GentrySt7th Ct 3rd St Pine St6th St Neptune Ave Raymond Ave11th Pl 8th Ct Brae holm Pl 3 3 r d P l HermosaVi ewDr20th St 19th St 9th Ct 35th St 10th StMor ni n g s i deDr 9th St 10th Ct ValleyParkAve20th Ct 12th Ct 11th Ct 15th Ct 6th St Si lver St 25th St Campan a S t 11th Pl 7th St 4th St 13th Ct Circle Dr H i l l S t 13th St 14th Ct 19th Ct 1st Ct Alley 16th St 24th St BayviewDrLoma Dr Massey Ave2 8 t h C t 33rd St Power St18th St 16th Ct 18th Ct 29th Ct 8th Pl 17th Ct ElOesteDrSunset DrAva AveOak St 27th Ct G o l d e n A v e 20th Pl CoronaStSpringfield AveLomaDr11th St 10th St 11th St 1st Pl 19th StSi lverstrand Ave 8th St 15th St 13th St 1st StCypress Ave1st Pl He r ondo St 1st St 24th St 4th St 24th Pl GouldTer 8th StHillcrestDr24th Pl M o ntereyBlvd 1st St 22 n d S t Longfello w A v e Hermosa AveManhattanAveManhat t anAveLongfell o w A v e Valley Dr2nd S t ArdmoreAvePacificCoastHwyVa ll ey DrManhattanAve ProspectAve Pier AveHermosaAve 8th St 2nd StGreenwichVillageArd m oreAveAviation B l v d 27th St G o uld Ave Vall e y Dr Artesia B l v d 0 0.25 0.50.13 Miles 561 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 23-0317 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 23, 2023 TENTATIVE FUTURE AGENDA ITEMS Attached is the current list of tentative future agenda items for Council’s information. Attachment: Tentative Future Agenda Items City of Hermosa Beach Printed on 5/18/2023Page 1 of 1 powered by Legistar™562 May 17, 2023 Honorable Mayor and Members Regular Meeting of of the Hermosa Beach City Council May 23, 2023 TENTATIVE FUTURE AGENDA ITEMS WEDNESDAY, MAY 31, 2023 @ 6:00 PM FISCAL YEAR 2023–2024 BUDGET STUDY SESSION WEDNESDAY, JUNE 7, 2023 @ 6:00 PM SPECIAL MEETING: • Applicant Interviews for Parks, Recreation and Community Resources Advisory Commission • Applicant Interviews for Planning Commission • Appointments to the Parks, Recreation and Community Resources Advisory Commission • Appointments to the Planning Commission JUNE 13, 2023 @ 5:00 PM INITIAL DATE CLOSED SESSION JUNE 13, 2023 @ 6:00 PM PRESENTATIONS PROCLAMATION DECLARING JUNE 2023 AS PRIDE MONTH IN HERMOSA BEACH CITY MANAGER REPORTS Police Chief Update Update from Jim Fasola - City Delegate to the Los Angeles County West Vector & Vector-Borne Disease Control District Board of Trustees CITY COUNCILMEMBER COMMENTS Updates from City Council Ad Hoc Subcommittees and Standing Committee Delegates/Alternates CONSENT CALENDAR City Council Minutes City Clerk Ongoing Check Registers Finance Director Ongoing Recommendation to receive and file the action minutes of the Parks, Recreation and Community Resources Advisory Commission meeting of May 2, 2023 Community Resources Manager Ongoing Action Minutes of the Civil Service Board Meeting of March 15 and April 19, 2023 Human Resources Manager Ongoing Approval of Resolution to join California Joint Powers Insurance Authority (CJPIA) effective July 1, 2023 Human Resources Manager Staff Request Apr. 26, 2023 Los Angeles Fire Services and McCormick Ambulance Monthly Report for April 2023 Emergency Management Coordinator Ongoing Hermosa Beach Landscaping and Street Lighting District 2023-2024 Adoption of Resolutions Regarding the Engineer’s Report and Setting July 11, 2023 for a Public Hearing Public Works Director Annual Adoption of the 2023-24 Appropriations List Finance Director Annual 2021-22 Annual Comprehensive Financial Report (ACFR), (Including Report from Independent Auditors) Finance Director Annual Second Reading: Adopt Ordinance Establishing Permanent Outdoor Permit Programs and Downtown Lane Reconfigurations and Accompanying Resolutions Environmental Programs Manager Council Direction Apr. 25, 2023 Consideration of a Resolution Approving the City’s Participation in the Los Angeles Urban County Community Development Block Grant (CDBG) Program and Authorizing the City Manager to Execute a Cooperation Agreement with the County of Los Angeles Public Works Director Staff Request May 10, 2023 Vacancies – Civil Service Board Upcoming Expiration of Terms City Clerk 4-Year Term 563 2 JUNE 13, 2023 @ 6:00 PM INITIAL DATE (CONTINUED) PUBLIC HEARINGS – 6:30 PM Adoption of Fiscal Year 2023-24 Budget Finance Director Annual First Reading: Adopt Ordinance Establishing Permanent Outdoor Permit Programs and Downtown Lane Reconfigurations and Accompanying Resolutions Environmental Programs Manager Council Direction Apr. 25, 2023 First Reading - Ordinance to Amend the Hermosa Beach Municipal Code Section 17.04.040 and Chapter 17.21 Regarding ADUS And JAUDS Community Development Director Staff Request Apr. 13, 2023 MUNICIPAL MATTERS Consideration of purchasing additional Automated License Plate Readers Police Chief Staff Request May 16, 2023 Report on California AB43 - New Legislation Which Gives Cities Throughout the State More Control Over Deciding How Speed Limits Should be Set and Would Allow Local Government to Lower Speed Limits by 5 MPH (Analysis on What the City Can/Can’t do and When the City can do it), (supported by Jackson, Massey and Detoy) Public Works Director Council Direction Mar. 28, 2023 FUTURE AGENDA ITEMS – CITY COUNCIL Future Agenda Items City Manager Ongoing NO MEETING JUNE 27, 2023 (DARK) 564 3 JULY 11, 2023 @ 5:00 PM INITIAL DATE CLOSED SESSION JULY 11, 2023 @ 6:00 PM PRESENTATIONS RECOGNIZING NATIONAL PARKS AND RECREATION MONTH CITY MANAGER REPORTS Police Chief Update CITY COUNCILMEMBER COMMENTS Updates from City Council Ad Hoc Subcommittees and Standing Committee Delegates/Alternates CONSENT CALENDAR City Council Minutes City Clerk Ongoing Check Registers Finance Director Ongoing Recommendation to receive and file the action minutes of the Parks, Recreation and Community Resources Advisory Commission meeting of June 6, 2023 Community Resources Manager Ongoing Action Minutes of the Civil Service Board Meeting of May 17, 2023 Human Resources Manager Ongoing Los Angeles Fire Services and McCormick Ambulance Monthly Report for May 2023 Emergency Management Coordinator Ongoing Recommendation to receive and file the action minutes of the Planning Commission meeting of June 20, 2023 Community Development Director Ongoing Second reading of a Request for an Ordinance to Amend The Hermosa Beach Municipal Code Section 17.04.040 and Chapter 17.21 Regarding ADUs and JADUs. Community Development Director Council Direction Jun. 13, 2023 Approval of Special Event Long-term Agreements Community Resources Manager Staff Request Dec. 19, 2022 PUBLIC HEARINGS – 6:30 PM Approval of New Impact Level III Event: Last Days of Summer Beach Concerts Community Resources Manager Staff Request May 3, 2023 Review Delinquent Solid Waste Collection (Refuse) Charges for Consideration of Placing Said Charges on The Property Tax Rolls as a Special Assessment Affecting Only Those Properties with Refuse Bills Delinquent as if March 31, 2022 Environmental Programs Manager Annual Hermosa Beach Landscaping and Street Lighting District Fiscal Year 2023 - 24 Public Works Director Annual Public Hearing on the Annual Levy for the Sewer Charge and Engineer's Report Public Works Director Annual MUNICIPAL MATTERS Economic Development Strategy Update Community Development Director Biannual (Jan. and Jul.) FUTURE AGENDA ITEMS – CITY COUNCIL Future Agenda Items City Manager Ongoing 565 4 TO BE RESCHEDULED – JULY 20, 2023 JOINT MEETING WITH ALL BOARDS AND COMMISSIONS JULY 25, 2023 @ 5:00 PM INITIAL DATE CLOSED SESSION JULY 25, 2023 @ 6:00 PM PRESENTATIONS SOUTHERN CALIFORNIA EDISON ANNUAL RELIABILITY REPORT CITY MANAGER REPORTS Police Chief Update CITY COUNCILMEMBER COMMENTS Updates from City Council Ad Hoc Subcommittees and Standing Committee Delegates/Alternates CONSENT CALENDAR City Council Minutes City Clerk Ongoing Check Registers Finance Director Ongoing Revenue Report, Expenditure Report and CIP Report by Project for April 2023 Finance Director Ongoing City Treasurer’s Report and Cash Balance Report for April 2023 City Treasurer Ongoing Cancellation of Certain Checks City Treasurer Ongoing Capital Improvement Program Status Report Public Works Director Ongoing Recommendation to receive and file the action minutes of the Public Works Commission meeting of May 17, 2023 Public Works Director Ongoing Recommendation to receive and file the action minutes of the Planning Commission meeting of July 18, 2023 Community Development Director Ongoing Planning Commission Tentative Future Agenda Community Development Director Ongoing FUTURE AGENDA ITEMS – CITY COUNCIL Future Agenda Items City Manager Ongoing 566 5 PENDING STRATEGIC PLAN ITEMS STATUS / TENTATIVE MEETING DATE Update Personnel Policies Human Resources Manager Pending Labor Negotiations/Meet & Confer Process Beach Policy/Regulations (Continued from meeting of October 27, 2016) Community Resources Manager This item will be addressed through the creation of the Volleyball Court Use Policy, to be reviewed by City Council in 2023 (date to be determined) Alternative Fuel Transportation Report, Nov. 2016 Environmental Analyst Community Choice Aggregation Direction, Dec. 2016 Environmental Programs Manager PENDING NEW ITEMS STATUS / TENTATIVE MEETING DATE Approval of the Municipal Lease Policy Initiated by: Staff Request Jun. 12, 2018 Community Resources Manager Landscape and Street Lighting District Assessment Adjustment (mail-in election authorization) Initiated by: Council Direction Jul. 9, 2019 Public Works Director To be included in Revenue Strategy Study Session (March 3, 2022). PW staff has funding to prepare an assessment adjustment study and will advance that effort – it is anticipated that the study will take approximately 2 to 3 months to complete. If council agrees to advance the adjustment, it will need to go to a city-wide ballot. The annual assessment is required to go to council each year for approval and may need to go to council separately before the ballot vote. It was last approved at the 7/13/2021 council meeting. Pavement Condition Index Update Initiated by: Staff Request Sept. 23, 2019 Public Works Director The new pavement management plan report is being prepared and is anticipated to be completed in approximately 2 to 3 months. PW staff will prepare a staff report with the updated document and have our consultant available to present the item to council. Public Records Request Guidelines Initiated by: Staff Request Oct. 14, 2019 City Clerk Emergency Services Municipal Code Chapter 2.56 Update Emergency Management Coordinator Waiting for State to review proposed language changes Return to Council to discuss a full ban on tobacco sales and to include all available data related to other communities who have adopted complete bans Initiated by: Council Direction Jan. 28, 2020 Community Development Director Staff to work with BCHD to consider appropriate timing to return to consider a full ban Consideration of licensing agreement/fees for use of City logo Initiated by: Council Direction Jun. 9, 2020 City Attorney The City will develop a licensing agreement for commercial uses of the City logo as part of a comprehensive 567 6 Administrative Memorandum (AM) on City Branding and Logo Use by City Staff. City staff will begin drafting the AM after finalizing the City’s style guide and filing its “Intent to Use” trademark application for the City logo with the USPTO. As part of developing a Licensing Agreement for the Commercial Use of the City Logo, staff will establish a process for reviewing and handling these requests. This process will likely include the negotiation of royalties and as well as the preparation of a staff report to obtain Council approval to enter into the agreement. Only once after the City receives the issuance of a Notice of Allowance from the USPTO can it begin approving applications for commercial uses of the logo. Follow-up on Mayor’s Pledge Initiated by: Council Direction August 25, 2020 City Manager’s Office/Police Chief Pending proposal from Sunny Lee Ordinance to regulate nuisance Outdoor Lighting Initiated by: Staff Request June 3, 2021 Community Development Director Council referred to Planning Commission at June 2021 meeting, tentatively scheduled for Planning Commission, February 2022 An Ordinance of the City of Hermosa Beach, California, adding Chapter 12.42 to the Hermosa Beach Municipal Code to require property owners to repair the sidewalk area abutting their real property Initiated by: Staff Request June 12, 2021 City Attorney Update on single use plastics ordinance and resources needed to meet compliance (Supported by Massey, Campbell, Armato) Initiated by: Council Direction October 26, 2021 Environmental Program Manager PLAN Hermosa 5-year check-in on milestones (Supported by Massey, Campbell, Armato, Jackson) Initiated by: Council Direction October 26, 2021 Community Development Director/Environmental Program Manager The next update to City Council will be in 2026 Authorize the SBCCOG to contract for alert and warning services through Everbridge and Alert South Bay on behalf of the City of Hermosa Beach Initiated by: Staff Request January 27, 2022 Emergency Management Coordinator Consideration of Non-Profit Grant Program Initiated by: Council Direction March 9, 2022 Deputy City Manager 568