Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
10/23/01
Y1�-fid # oi-6/ z N )‘'7 E/q /*N "The most important trip you may take in life is meeting people half way." - Henry Boyle AGENDA REGULAR MEETING HERMOSA BEACH CITY COUNCIL Tuesday, October 23, 2001 - Council Chambers, City Hall 1315 Valley Drive, Hermosa Beach Regular Session - 7:10 p.m. Closed Session - Immediately following Regular Session MAYOR John Bowler MAYOR PRO TEM Kathy Dunbabin COUNCIL MEMBERS Sam Y. Edgerton Julie Oakes J. R. Reviczky CITY CLERK Elaine Doerfling CITY TREASURER John M. Workman CITY MANAGER Stephen R. Burrell CITY ATTORNEY Michael Jenkins All council meetings are open to the public. PLEASE ATTEND. The Council receives a packet with detailed information and recommendations on nearly every agenda item. Complete agenda packets are available for public inspection in the Police Department, Fire Department, Public Library, Office of the City Clerk, and the Chamber of Commerce. During the meeting, a packet is also available in the Council Chambers foyer. City Council agendas and staff reports are available for your review on the City's web site located at www.hermosabch.org CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL ANNOUNCEMENTS • RETIREMENT OF GARY CRUM, SECTION CHIEF LOS ANGELES COUNTY LIFEGUARD SERVICE 1 • • CLOSED SESSION REPORT FOR MEETING OF OCTOBER 9, 2001: NO REPORTABLE ACTIONS. PUBLIC PARTICIPATION: Although the City Council values your comments, the Brown Act generally prohibits the Council from taking action on any matter not listed on the posted agenda. ORAL COMMUNICATIONS Members of the public wishing to address the City Council on any items within the Council's jurisdiction may do so at this time. (Exception: Comments on public hearing items must be heard during the public hearings.) Members of the public wishing to request the removal of an item from the Consent Calendar may do so at this time. Please limit comments to three minutes. Citizens also may speak: 1) during discussion of items removed from the Consent Calendar; 2) during Public Hearings; and, 3) with the Mayor's consent, during discussion of items appearing under Municipal Matters; Citizens with comments regarding City management or departmental operations are requested to submit those comments to the City Manager. 1. WRITTEN COMMUNICATIONS NONE 2. CONSENT CALENDAR: The following more routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless a Council member removes an item from the Consent Calendar. Items removed will be considered under Agenda Item 3, with public comment permitted at that time. (a) Recommendation to approve the following minutes: 1) Minutes of the Adjourned Regular meeting held on September 24, 2001; and, 2) Minutes of the Regular meeting held on September 25, 2001. (b) Recommendation to ratify check register. (c) Recommendation to receive and file Tentative Future Agenda Items. • • (d) Recommendation to receive and file memorandum regarding the September 2001 financial reports. Memorandum from Finance Director Viki Copeland dated October 18, 2001. (e). Recommendation to receive and file Project Status Report. Memorandum from Public Works Director Harold Williams dated October 8, 2001. (f) Recommendation to approve request for stop signs on Longfellow Avenue at Highland Avenue to create a 3 -way stop and adopt resolution designating the intersection of Longfellow Avenue and Highland Avenue as a three-way stop control. intersection. Memorandum from Public Works Director Harold Williams dated October 2, 2001. (g) Recommendation to approve a sole source contract with Advanced Electronics in the amount of $10,892.45 to re -locate public safety communications equipment for the Police and Fire Departments to Hermosa View School, 1800 Prospect Avenue. Memorandum from Police Chief Michael Lavin dated October 17, 2001. (h) Recommendation to declare United Storm Water, Inc., City of Industry, California, sole source provider for maintenance of the catch basins citywide, in accordance with the provisions of Section 3.12.070 of the Hermosa Beach Municipal Code; approve a one-year contract with United Storm Water, Inc., in the amount of $14,958 for the maintenance of 45 catch basins with 56 Drainpac storm drain filter inserts; authorize the City Manager to execute and the City Clerk to attest the Contract subject to approval of the City Attorney; and, authorize the Director of Public Works to make changes as necessary not to exceed $1,042. Memorandum from Public Works Director Harold Williams dated October 2, 2001. (i) Recommendation to approve the Staff recommendation to prohibit the parking of vehicles greater than six feet in height on the south side of Gould Avenue west of Porter Lane for a length of 100 feet from the intersection. Memorandum from Public Works Director Harold Williams dated October 15, 2001. (j) Recommendation to receive and file action minutes from the Public Works Commission meeting of October 10, 2001. (k) Recommendation to approve contract and scope of work for E. Tseng & Associates (ETA) to continue to provide consultant services implementing the City's AB939 waste reduction and recycling program. Memorandum from Community Development Director Sol Blumenfeld dated October 10, 2001. 3 (1) • • Recommendation that the City Council waive parking fees and time limits for the meters along both sides of Pier Avenue (from Manhattan Avenue to Hermosa Avenue) and on Hermosa Avenue between 8th and 16th Streets, during the Sand and Strand Run on Sunday, February 10, 2002 from 7:00am to 12:00pm. Memorandum from Community Resources Director Mary Rooney dated October 15, 2001. (m) Recommendation to receive and file action minutes from the Parks, Recreation and Community Resources Advisory Commission meeting of October 2, 2001. (n) Recommendation to approve agreement with South Bay Center for Dispute Resolution Services in the amount of $5,000 for fiscal year 2001-02. Memorandum from City Manager Stephen Burrell dated October 17, 2001. (o) Recommendation to adopt resolution approving Final Map #25198 for a 2 -unit condominium project at 1724 Golden Avenue. Memorandum from Community Development Director Sol Blumenfeld dated October 16, 2001. (n) (q) Recommendation to adopt resolution approving Final Map #25924 for a 2 -unit condominium project at 948 & 952 15`h Street. Memorandum from Community Development Director Sol Blumenfeld dated October 16, 2001. Recommendation to adopt resolution approving Final Map #26027 for a 2 -unit condominium project at 817 & 819 Monterey Boulevard. Memorandum from Community Development Director Sol Blumenfeld dated October 16, 2001. (r) Recommendation to approve the class specification for Code Enforcement Officer. Memorandum from Personnel Director/Risk Manager Michael Earl dated October 18, 2001. (s) Recommendation to receive and file action minutes from the Planning Commission meeting of October 16, 2001. (t) Recommendation to approve a contract amendment in the amount of $392,716 for the firm of Ecology and Environment (E & E) for increased scope of work in preparing environmental documentation in connection with an application for a Precise Development Plan and related agreements and permits for construction and operation of the Tycom submarine fiber-optic cable project. Memorandum from Community Development Director Sol Blumenfeld dated October 10, 2001. (u) • • Recommendation to approve the Third Amendment to the Professional Services Agreement between the City of Hermosa Beach and Quantum Consulting for contract administration and inspection services associated with the construction of the Loma Drive Underground Utility District in an amount not -to -exceed $25,000; appropriate $25,000 from the 308 Loma Drive Utility Undergrounding Fund; and, authorize the City Clerk to attest and the Mayor to execute said amendment to the agreement, upon approval as to form the by City Attorney. Memorandum from Public Works Director Harold Williams dated October 17, 2001. (v) Recommendation to approve a change of lender for the ground lease partnership for 1303 Hermosa Avenue LLC and direct City Manager to execute Amendment #2. Memorandum from City Manager Stephen Burrell dated October 18, 2001. 3. CONSENT ORDINANCES NONE 4. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION * Public comments on items removed from the Consent Calendar. 5. PUBLIC HEARINGS - TO COMMENCE AT 7:30 P.M. a. TEXT AMENDMENT TO SECTION 17.46.130 -- WALLS, FENCES AND HEDGES IN RESIDENTIAL, COMMERCIAL AND MANUFACTURING ZONES. RECOMMENDATION: Continue to next regularly scheduled meeting. . MUNICIPAL MATTERS a. TECHNOLOGY MASTER PLAN. Memorandum from Community Resources Director Mary Rooney dated October 15, 2001. RECOMMENDATION: Listen to a presentation by Dennis Vlasich from Kerry Consulting Group and adopt the Technology Master Plan as a guideline for technology decisions in the City. 5 7. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER a. HOLIDAY PARKING REGULATIONS. Memorandum from City Manager Stephen Burrell dated October 17, 2001. RECOMMENDATION: Approve holiday parking program for all silver meters and parking lots from November 22, 2001 through December 25, 2001. 8. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL NONE 9. OTHER MATTERS - CITY COUNCIL Requests from Council members for possible future agenda items: Recommended Action: 1) Vote by Council whether to discuss this item; 2) refer to staff for a report back on a future agenda; or, 3) resolution of matter by Council action tonight. a. Request from Mayor Pro Tem Dunbabin to change the parking regulations to 3 hour limit, loam to lOpm on Pier Avenue from Monterey Boulevard to Valley Drive. ANNOUNCEMENT IN OPEN SESSION OF ITEMS TO BE DISCUSSED 1N CLOSED SESSION AS FOLLOWS: 1. MINUTES: Approval of minutes of Closed Session meeting held on October 9, 2001. 2. CONFERENCE WITH LEGAL COUNSEL The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. Existing Litigation: Government Code Section 54956.9(a) a. Name of Case: Macpherson v. City of Hermosa Beach Case Number: BC172546 ADJOURN TO CLOSED SESSION RECONVENE TO OPEN SESSION ORAL ANNOUNCEMENTS ADJOURNMENT • • /-6A 8/D / MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Monday, September 24, 2001, at the hour of 7:13 P.M. PLEDGE OF ALLEGIANCE - John Hales ROLL CALL: Present: Dunbabin, Absent: None Also present were: Edgerton, Oakes, Reviczky, Mayor Bowler Steve Burrell, City Manager Mary Rooney, Community Resources Director Harold Williams, Public Works Director/City Engineer Tristan Malabanan, Assistant Engineer Michael Flaherty, Public Works Supervisor Bob Moore, Lifeguard Section Chief Tracy Lizotte, Lifeguard Captain Elaine Doerfling, City Clerk Mayor Bowler said the purpose of the meeting was to select the final design for Phase III of the Municipal Pier project, which encompasses the area from the Strand up to the gated area on the Pier, including the Lifeguard Station and associated buildings as well as the restroom building. CONSIDERATION OF ALTERNATE DESIGN SOLUTIONS - HERMOSA BEACH MUNICIPAL PIER, PHASE III Public Works Director Williams said this evening there would be an oral presentation by the design team for Council's consideration of the design alternatives which were on display. Jim Pickel, Purkiss Rose -RSI consultant, said the design program of the project was unchanged and still provided a plaza area with lighting, seating, pedestrian and vehicular access to the pier; a new women's lifeguard building attached to the existing lifeguard headquarter structure; an upper deck area with a parking structure below and a watercraft structure for the lifeguards; and a restroom facility just to the south of the project area, which lies between the end of Pier Avenue and the west side of the Strand. He said the changes included the layout of the hardscape patterns, the removal of the 18 -wheel trailer area just north of the plaza area, the rotation of the restroom facility to place the showers on the west side, and the building redesign and relocation of the communication and electrical room, now shown above the flood plain at the terminus of the handicap ramp landing. He then presented the five design concepts for the plaza area, reviewing the proposed construction materials, which included interlocking pavers, ceramic tiles, slate, granite, quartzite and colored concrete, including the black concrete that exists on the Pier plaza. He reviewed the details of each concept, with designs including Minutes 09-24-01 Page 106342a,(1 City Council • • waves, sunbursts, a compass rose and the City logo, and with raised or flat seating areas and planters, noting that all of the elements were interchangeable. The Council -approved the bike racks and eliminated concept 5 from consideration. Lifeguard Chief Moore noted the need for lifeguard vehicles to have access to the beach on the north side of the Pier during the winter months when they were unable to drive under the Pier. Ron Yeo, building architect, responded to Council questions regarding the proposed location, above the flood plain, of the communications and electrical equipment, noting the interior space of 10 x 10 feet for each room, and explaining that the structure replaces the towers that were previously proposed to house the equipment but had been eliminated. He said the height of the equipment structure, which would be accessed from the ramp, was higher than the lifeguard's locker room. He said they would remove the rooftop "hat" feature to reduce building height. Lifeguard Chief Moore said the communications and electrical rooms, both currently located in the floodzone, were flooded during the 1983 storms, and the equipment was ruined and required replacement. Councilmember Oakes asked for verification of the amount of space needed for the driveway and lifeguard parking to ensure that the paved area does not cover more of the beach than necessary. She also requested that the consultants look at alternatives for housing the electrical/communication equipment that would reduce the height of the building. Action: To approve the compass rose as the major design element, using the black color used on Pier Plaza instead of the blue shown in the concept drawing, and with the compass pointing true north. Motion Edgerton, second Oakes. The motion carried by a unanimous vote. The meeting recessed at 9:02 P.M. The meeting reconvened at 9:15 P.M. Action: (1) To approve the colors presented in the concept #2 drawing for the compass rose and the outer edge of the circle, including the use of brushed brass on the four primary tips of the compass rose, with direction to the consultants to come back with material recommendations; (2) to modify the stairway proposed in concept #2 to lead down to the sand on the north side by making it flush with the plaza level and capped with something less obtrusive than that shown in the drawing, and allowing for lifeguard truck access to the north side of the Pier; and (3) to approve a circular design for the observation deck over the lifeguard garage, using the same material used in the plaza, with appropriate trimming, but keeping it plain for the possible placement of plaques in the future. Motion Mayor Bowler, second Edgerton. The motion carried by a unanimous vote. City Council Minutes 09-24-01 Page 10635 Action: To eliminate the stairs from the circle leading up to the mezzanine and substitute a mixture of seating and planters. Motion Mayor Bowler, second Oakes. The motion carried, noting the dissenting vote of Reviczky. Councilmember Reviczky suggested more benches and seating areas. Action: To approve: (1) the sunburst design shown in Concept #1 for the restroom shower area, with the use of natural colored concrete, and with direction to the consultants for recommendations on the paving materials for the sunburst; and (2) a three-foot high, solid semi -circular wall around the shower area to eliminate a sand problem and provide seating, with entrances from the north and south. Motion Reviczky, second Oakes. The motion carried by a unanimous vote. Action: To approve Option A for restroom ventilation. Motion Reviczky, second Oakes. The motion carried by a unanimous vote. CITIZEN COMMENTS - None ADJOURNMENT - The Adjourned Regular Meeting of the City Council of the City of Hermosa Beach, California, adjourned on Monday, September 24, 2001, at the hour of 10:05 P.M. to the Regular Meeting of Tuesday, September 25, 2001, at the hour of 7:10 P.M. City Council Minutes 09-24-01 Page 10636 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Tuesday, September 25, 2001, at the hour of 7:15 P.M. PLEDGE OF ALLEGIANCE - Color Guard - Boy Scouts and Cub Scouts of local Troop 860, and Hermosa Beach . Firefighters Kim Bridges and Jimmy De Los Santos ROLL CALL: Present: Dunbabin, Reviczky, Mayor Bowler Absent: Edgerton (arrived at 7:25 P.M.), Oakes (arrived at 8:15 P.M.) ANNOUNCEMENTS - Mayor Bowler announced that the meeting would be adjourned in memory of long-time resident, former police chief and good friend Hollie Murray, who passed away Sunday after a prolonged illness. Councilmember Reviczky requested that agenda item 9.a. be moved forward to follow public participation because he may not be able to stay for the entire meeting and because Jerry Yamamoto, president of Chapter 53 of Vietnam Veterans of America, was present to speak on the issue. Mayor Bowler so ordered. Councilmember Dunbabin announced that the next Economic Development Committee meeting chaired by Joe Mark would take place at 7 P.M. Thursday, October 4, 2001. She also announced that the Firefighters were collecting money at the FireHouse for the families of firefighters killed or injured in New York if anyone wished to make a donation. PRESENTATIONS CERTIFICATE OF COMMENDATION TO JENNIFER HAMLIN FOR ORGANIZING THE CANDLELIGHT VIGIL ON SEPTEMBER 13, 2001 Mayor Bowler presented the certificate to Jennifer Hamlin, commending her for organizing the candlelight vigil that took place September 13, 2001 on the Pier Plaza. Ms. Hamlin thanked the Mayor for the certificate, noting the participation of the downtown businesses as well. (Councilmember Edgerton arrived at 7:25 P.M.) CERTIFICATES OF COMMENDATION TO THE HERMOSA BEACH KIWANIS CLUB, JEFF BARTLETT, TONY LIOU AND JOE DERHAKE FOR ORGANIZING THE COLLECTION OF $30,000 IN DONATIONS TO THE AMERICAN RED CROSS DISASTER RELIEF FUND Mayor Bowler presented certificates to Jeff Bartlett, Tony Liou and Joe Derhake, who thanked everyone in the City for making possible the collection City Council Minutes 09-25-01 Page 10637 a.(2 • of donations for the relief fund over the weekend of September 14-16, 2001. Accepting the certificate for the Hermosa Beach Kiwanis Club, president Carol Lawson thanked the community for its generosity, and the businesses that assisted with donations and the contribution of food and drinks. Mayor Bowler noted also the generosity of the downtown establishments that donated their cover charges all weekend and raised $17,000. PROCLAMATION - RIDESHARE WEEK - OCTOBER 1-5, 2001 Mayor Bowler proclaimed October 1-5, 2001 as Rideshare Week in Hermosa Beach and encouraged all residents to try an alternative method of transportation at least once during the week. HOMETOWN PICNIC TUG-OF-WAR TROPHY Mayor Bowler commented on the success of the Hometown Picnic Saturday, September 22, noting it was a fun event that attracted a lot of families. He thanked the Parks and Recreation Commission for coming up with the idea and organizing the event with the Community Resources staff. Coming forward to address at Council at this time was: Steve Francis - Parks and Recreation Chairman, thanked everyone for participating in the event; presented what he hoped would be a perpetual trophy to the winning team of the tug-of-war contest (Councilmember Edgerton accepted the trophy on behalf of the green team). CLOSED SESSION REPORT FOR MEETING OF SEPTEMBER 11, 2001: No reportable actions. PUBLIC PARTICIPATION: ORAL COMMUNICATIONS - None 1. WRITTEN COMMUNICATIONS a. Request of residents of Cypress Avenue between 11th Street and Pier Avenue to extend permit parking on this street. Coming forward to address the Council on this item was: Tony Lombardo - Hermosa Beach, spoke to the request for permit parking for the area and the posting of signs allowing only one- hour parking without a permit. City Manager Burrell responded to Council questions. City Council Minutes 09-25-01 Page 10638 Action: To receive the petition, and direct that the issue be brought back with a staff report for City Council review and consideration. Motion Edgerton, second Reviczky. The motion carried, noting the absence of Oakes. The order of the agenda was suspended at 7:57 P.M. to go to item 9.a. 2. CONSENT CALENDAR: Action: To approve the consent calendar recommendations (a) through (q), with the exception of the following items, which were removed for discussion in item 4, but are shown in order for clarity: (e) Reviczky, (h) Dunbabin, (i) Bowler, and (n) Reviczky. Motion Reviczky, second Dunbabin. The motion carried, noting the absence of Oakes. (a) RECOMMENDATION TO APPROVE THE MINUTES OF THE2001.ULAR MEETING OF THE CITY COUNCIL HELD ON SEPTEMBER 11 Action: To approve, as presented, the minutes of the Regular Meeting of the City Council held September 11, 2001. (Oakes absent) (b) RECOMMENDATION TO RATIFY CHECK REGISTER NOS. 2652E512 THROUGH 26588, NOTING VOIDED CHECK NOS. 26453 AND AND TO APPROVE THE CANCELLATION OF H E K NOS. 25951, 26441 AND 26511 AS RECOMMENDED BY THE CITY Action: To ratify the check register, as presented. (Oakes absent) (c) RECOMMENDATION TO RECEIVE AND FILE TENTATIVE FUTURE AGENDA ITEMS. Action: To receive and file the tentative future agenda items, as presented. (Oakes absent) (d) RECOMMENDATION TO RECEIVE AND FILE THE AUGUST 2001 FINANCIAL REPORTS: (1) Revenue and expenditure report; (2) City Treasurer's report; and (3) Investment report. Action: To receive and file the August 2001 Financial Reports, as presented. (Oakes absent) City Council Minutes 09-25-01 Page 10639 • t► y (e) RECOMMENDATION TO ACCEPT DONATIONS OF $10,000 FROM TARGET STORES (MERVYN'S) TO BE USED FOR A YEAR ROUND TEEN PROGRAM; $1,250 FROM SURFRIDER FOUNDATION TO BE USED FOR CHEVRON SURF CAMP; $500 FROM HERMOSA BEACH KIWANIS FOUNDATION TO BE USED FOR CHEVRON SURF CAMP; AND, $1,000 FROM WOMAN'S CLUB OF HERMOSA BEACH TO BE USED FOR D.A.R.E. CLASSROOM MATERIALS. Memorandum from Finance Director Viki Copeland dated September 17, 2001. This item was removed from the consent calendar by Councilmember Reviczky for separate discussion later in the meeting in order to publicly thank and acknowledge the donors. Action: To accept the following donations that were received by the City for the purposes noted: 1) $10,000 Target Stores (Mervyn's) Year-round teen program 2) $ 1,250 Surfrider Foundation Chevron Surf Camp 3) $ 500 H.B. Kiwanis Foundation Chevron Surf Camp 4) $ 1,000 Woman's Club of H.B. D.A.R.E. class materials Motion Reviczky, second Mayor Bowler. The motion carried, noting the absence of Oakes. (f) (g) RECOMMENDATION TO RECEIVE AND FILE ACTION MINUTES FROM THE PUBLIC WORKS COMMISSION MEETING OF SEPTEMBER 12, 2001. Action: To receive and file the action minutes of the September 12, 2001 Public Works Commission meeting. (Oakes absent) RECOMMENDATION TO APPROVE A MONTH-TO-MONTH LEASE AGREEMENT WITH THE SOUTH BAY CENTER FOR COUNSELING FOR ROOM 9 IN THE COMMUNITY CENTER. Memorandum from Community Resources Director Mary Rooney dated September 18, 2001. Action: To approve, as recommended by staff, a month-to-month lease agreement with the South Bay Center for Counseling for the use of Room 9 in the Community Center from September 30, 2001 (current lease expiration date) until their move to a new location no later than November, 2001, with a 30 -day notice. (Oakes absent) (h) RECOMMENDATION TO RECEIVE AND FILE PROJECT STATUS REPORT. Memorandum from Public Works Director Harold Williams dated September 17, 2001. This item was removed from the consent calendar by Councilmember Dunbabin for separate discussion later in the meeting. City Council Minutes 09-25-01 Page 10640 (i) • • Public Works Director Williams responded to Council questions. Action: To approve the staff recommendation to receive and file the status report on the capital improvement projects that are either under design or construction. Motion Dunbabin, second Reviczky. The motion carried, noting the absence of Oakes. RECOMMENDATION TO APPROPRIATE AN ADDITIONAL $6,000 FROM THE EQUIPMENT REPLACEMENT FUND FOR THE POLICE DEPARTMENT TO SET UP ONE REMAINING PATROL CAR. Memorandum from Police Chief Michael Lavin dated September 18, 2001. This item was removed from the consent calendar by Mayor Bowler for separate discussion later in the meeting. Police Chief Lavin responded to Council questions. Action: To approve the staff recommendation to appropriate an additional $6,000 from the Equipment Replacement Fund for the Police Department to set up one remaining patrol car. Motion Mayor Bowler, second Reviczky. The motion carried, noting the absence of Oakes. (j) RECOMMENDATION TO ADD COMMUNITY CENTER LEASE RATES TO THE CITY'S MASTER FEE RESOLUTION TO BE ADJUSTED ANNUALLY BASED ON THE CONSUMER PRICE INDEX; REVIEW ALL NEW PROSPECTIVE TENANTS AND INITIAL LEASE AGREEMENTS; AND ALLOW ROUTINE LEASE RENEWALS TO BE HANDLED ADMINISTRATIVELY. Memorandum from Community Resources Director Mary Rooney dated September 17, 2001. - Action: To approve the recommendation of the Park, Recreation and Community Resources Commission to: (1) Add Community Center lease rates to the City's Master Fee Resolution to be adjusted annually based on the Consumer Price Index; (2) Review all new prospective tenants and initial lease agreements; and (3) Allow routine lease renewals to be handled administratively. (Oakes. absent) (k) RECOMMENDATION TO AUTHORIZE THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST A PROFESSIONAL SERVICES AGREEMENT, SUBJECT TO APPROVAL BY THE CITY ATTORNEY, WITH RRM DESIGN GROUP FOR THE PROGRAMMING AND CONCEPTUAL DESIGN/BUDGETING PHASES OF THE FIRE STATION REMODEL - CAPITAL IMPROVEMENT PROJECT #99-610 IN THE City Council Minutes 09-25-01 Page 10641 (l) (m) • • AMOUNT OF $27,505 IN FEES PLUS $2,700 IN REIMBURSABLE EXPENSES. Memorandum from Fire Chief Russell Tingley dated September 19, 2001. Supplemental information received September 25, 2001. Action: To approve the staff recommendation to authorize the Mayor to execute and the City Clerk to attest a Professional Services Agreement, subject to approval by the City Attorney, with the RRM Design Group for the programming and conceptual design/budgeting phases of the fire station remodel - capital improvement project #99-610 in the amount of $27,505 in fees plus $2,700 in reimbursable expenses. (Oakes absent) RECOMMENDATION TO RECEIVE AND FILE ACTION MINUTES FROM THE PLANNING COMMISSION MEETING OF SEPTEMBER 18, 2001. Action: To receive and file the action minutes of the September 18, 2001 Planning Commission meeting. (Oakes absent) RECOMMENDATION TO ADOPT RESOLUTION APPROVING FINAL MAP #25454 FOR TWO TWO -UNIT CONDOMINIUM PROJECTS AT 940-942 AND 944-946 FIFTH STREET: Memorandum from Community Development Director Sol Blumenfeld dated September 19, 2001. Action: To approve the staff recommendation to adopt Resolution No. 01- 6168, entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, GRANTING APPROVAL OF FINAL PARCEL MAP #25454 FOR TWO TWO -UNIT CONDOMINIUM PROJECTS LOCATED AT 940-942 AND 944-946 FIFTH STREET, HERMOSA BEACH, CALIFORNIA." (Oakes absent) (n) RECOMMENDATION TO APPROVE RENEWAL OF THE CONTRACT FOR ONE YEAR FOR THE INSTALLATION AND REMOVAL OF HOLIDAY DECORATIONS, INCLUDING THE 20 -FOOT CHRISTMAS TREE AT PIER AVENUE AND THREE SETS OF STARBURST STREAMERS FOR A ONE YEAR CONTRACT WITH DEKRA LITE OF SANTA ANA, CALIFORNIA FOR A COST OF $10,500. Memorandum from Public Works Director Harold Williams dated September 19, 2001. This item was removed from the consent calendar by Councilmember Reviczky for separate discussion later in the meeting in order to propose that the program be put out to bid next year, noting a 20 percent increase over last year's cost. Mayor Bowler suggested that consideration be given next year to expanding the program with additional decorations. Public Works Director Williams responded to Council questions. City Council Minutes 09-25-01 Page 10642 Action: To approve the staff recommendation to renew the contract for one year for the installation and removal of. holiday decorations, including the 20 - foot Christmas tree at Pier Avenue and three sets of starburst streamers for a one-year contract with Dekra Lite of Santa Ana, California for a cost of $10,500. Motion Reviczky, second Mayor Bowler. The motion carried, noting the absence of Oakes. (o) RECOMMENDATION FOR REAPPROPRIATION OF FUNDS FROM 2000- 01 TO 2001-02, REVISION OF REVENUE ESTIMATES FOR GRANT FUNDS REAPPROPRIATION, AND REVISION OF APPROPRIATIONS FOR 2000-01. Memorandum from Finance Director Viki Copeland dated September 20, 2001. Action: To approve the staff recommendation to: (1) Reappropriate the funds listed in the staff report from the FY 2000-01 budget to the FY 2001-02 budget; (2) Revise the revenue estimates related to the reappropriation of grant funds; and (3) Revise the appropriations listed in the staff report for the FY 2000-01 budget. (Oakes absent) (p) RECOMMENDATION TO APPROVE INCREASE IN THE SCOPE OF WORK TO INCLUDE THE CUL-DE-SAC ON 21ST STREET WEST OF POWER STREET; APPROVE THE FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH CBM CONSULTING INC. IN THE AMOUNT OF $10,696; AND AUTHORIZE THE CITY CLERK TO ATTEST AND THE MAYOR TO EXECUTE SAID AGREEMENT UPON APPROVAL AS TO FORM BY THE CITY ATTORNEY. Memorandum from Public Works Director Harold Williams dated September 17, 2001. (q) Action: To approve the staff recommendation to: (1) Approve the increase in the scope of work to include the cul-de-sac on 21st Street west of Power Street; (2) Approve the First Amendment to the Professional Services Agreement with CBM Consulting, Inc. in the amount of $10,696; and (3) Authorize 'the City Clerk to attest and the Mayor to execute said agreement upon approval as to form by the City Attorney. (Oakes absent) RECOMMENDATION TO RECEIVE AND FILE ACTION MINUTES FROM THE PARKS, RECREATION AND COMMUNITY RESOURCES ADVISORY COMMISSION MEETING OF SEPTEMBER 4, 2001. City Council Minutes 09-25-01 Page 10643 • Action: To receive and file the action minutes of the September 4, 2001 Parks, Recreation and Community Resources Advisory Commission meeting. (Oakes absent) 3. CONSENT ORDINANCES - None 4. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION Items 2(e), (h), (i) and (n) were heard at this time but are shown in order for clarity. Public comments on items removed from the Consent Calendar are shown under the appropriate item. 5. PUBLIC HEARINGS - None 6. MUNICIPAL MATTERS a. CITY OF HERMOSA BEACH 2000 HOUSING ELEMENT - RESPONSE TO THE COMMENTS OF THE STATE DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT (HCD) IN ORDER TO OBTAIN STATE CERTIFICATION OF THE 2000 HOUSING ELEMENT UPDATE. Memorandum from Community Development Director Sol Blumenfeld dated September 18, 2001. Community Development Director Blumenfeld presented the staff report and responded to Council questions. City Manager Burrell and City Attorney Jenkins also responded to Council questions. (Councilmember Oakes arrived at 8:15 P.M.) Coming forward to address the Council on this item was: Deeah Riley - Blodgett, Baylosis Associates, made a brief presentation with the use of an overhead projector; and Mark Blodgett - Blodgett, Baylosis Associates, responded to Council questions. Action: To direct staff to remove the program relating to mixed use and prepare a resolution for Council adoption at the next meeting which would reflect Council's comments this evening, approve the remaining proposed technical revisions to the 2000 Housing Element Update and direct staff to transmit the document to the State Department of Housing and Community Development (HCD). Motion Reviczky, second Edgerton. The motion carried by a unanimous vote. City Council Minutes 09-25-01 Page 10644 b. IMPACT OF ELECTRICITY RATES ON UTILITY USERS TAX (UUT) REVENUE. Memorandum from Finance Director Viki Copeland dated September 20, 2001. Finance Director Copeland presented the staff report and responded to Council questions. Action: To receive and file the report on the impact of electricity rates on utility user tax (UUT) revenue and direct staff to report back in January, 2002. Motion Edgerton, second Dunbabin. The motion carried by a unanimous vote. c. CITY HALL REMODEL - ADA UPGRADES - AMEND THE AWARDED CONSTRUCTION CONTRACT. Memorandum from Public Works Director Harold Williams dated September 17, 2001. Public Works Director Williams presented the staff report and responded to Council questions, citing June 2002 as the estimated project completion date. Action: To direct staff to report back on undergrounding the electrical vault and related work on Bard Street, and to approve the staff recommendation to: (1) Amend the construction contract with Corona Constructors to include Additive Alternates Nos. 1, 2, 7 and 9 listed below from the project specifications book: 1.1 Additive Alternative Number 1 - amount of $9,880; 1.2 Additive Alternative Number 2 - the amount of $198,874; 1.3 Additive Alternative Number 7 - amount of $48,805; 1.4 Additive Alternative Number 9 - mechanical screen in the Council Chambers upgrade in City Hall re -roofing in the leasing temporary modular units in the amount of $143,969; (2) Approve the Professional Services Agreement with Gillis & Associates to provide construction administration in the amount of $12,900; (3) Amend the Professional Services Agreement with Concept Marine Associates, Inc. to include an additional $55,000 for providing construction management services for an anticipated duration beyond their eight-month contract; (4) Appropriate additional funding of $1,086,933 from the following funds to CIP 95-622 to provide the total funding required for the project: General Fund $ (16,489) CDBG Fund 301,665 Building Improvement Fund 52,568 Equipment Replacement Fund 449,189 Capital Improvement Fund • 300.000 Total $1,086,933 City Council Minutes 09-25-01 Page 10645 (5) • • Authorize the Mayor to sign an agreement with Jules Seltzer Associates to furnish furniture for Council Chambers, workstation modulars and appurtenances within the approved budget; (6) Delete Alternates Nos. 3 and 6 from the Corona Constructors Bid proposal; and (7) Authorize the City Manager to issue change orders within the approved budget. Motion Reviczky, second Edgerton. The motion carried by a unanimous vote. 7. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER a. CALIFORNIA AFFORDABLE QUANTITY AND QUALITY WATER ACT - SENATOR BARBARA BOXER. Memorandum from City Manager Steve Burrell dated September 20, 2001. City Manager Burrell presented the staff report and responded to Council questions. Action: To authorize a letter of support for the proposed federal legislation, which would benefit the West Basin District, as recommended by staff. Motion Oakes, second Reviczky. The motion carried by a unanimous vote. 8. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL - None 9. OTHER MATTERS —CITY COUNCIL a. Request from Councilmember Reviczky to authorize installation of a sign in Greenwood Park which shows that Pacific Coast Highway in Los Angeles has been designated as Vietnam Veterans Memorial Highway. Cost for the sign and installation will be donated. Councilmember Reviczky spoke to his request. Coming forward to address the Council on this item was: Jerry Yamamoto - president of the Vietnam Veterans of America, Chapter 53 in Redondo Beach, said since the legislation was enacted last year, his group has raised the money and paid Caltrans for six signs, noting that Caltrans charges $2,500 per sign; requested consideration of a sign sponsored by the City of Hermosa Beach; submitted a letter. Action: To authorize the installation of a sign at Greenwood Park, just south of the windmill. Motion Reviczky, second Mayor Bowler. The motion carried, noting the absence of Oakes. City Council Minutes 09-25-01 Page 10646 At 8:00 P.M., the order of the agenda returned to item 2. b. Request from Mayor Pro Tem Dunbabin for the City Council to consider a motion that, unless sponsors commit to cover the entire cost of the New Years Eve celebration by October 15. 2001, it be cancelled. Mayor Pro Tern Dunbabin spoke to her request. City Manager Burrell, Police Chief Lavin and Community Resources Director Rooney responded to Council questions. Straw Vote: That the City plan for a New Year's Eve celebration with the Big Band this year, with direction to staff to do its best to find sponsors to offset expenses. Mayor Bowler and Councilmembers Edgerton and Reviczky voted in favor. Councilmember Oakes favored the event with the comment that she did not want sponsor advertisements encouraging the use of alcohol. c. Request from Mayor Bowler for staff to report back on efforts to update and review Emergency Preparedness Plan on both a City and Regional basis. Mayor Bowler spoke to his request. Action: Mayor Bowler, with the consensus of the Council, directed staff to review the City's Emergency Preparedness in terms of large emergency issues and how the City interacts with surrounding communities, with a report back to. the Council. City Manager Burrell said he and representatives of all 15 South Bay cities of Area G were working as a region on the issue. City Attorney Jenkins announced the need to add to the closed session agenda an item concerning potential litigation, which arose after the posting of the agenda. Action: To add to the closed session agenda an item of potential litigation, based on the finding that the issue arose after the posting of the agenda and required immediate consideration. Motion Mayor Bowler, second Oakes. The motion carried by a unanimous vote. ANNOUNCEMENT IN OPEN SESSION OF ITEMS TO BE DISCUSSED IN CLOSED SESSION AS FOLLOWS: 1. MINUTES: Approval of minutes of Closed Session meeting held on September 11, 2001. 2. CONFERENCE WITH LEGAL COUNSEL City Council Minutes 09-25-01 Page 10647 The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. Existing Litigation: Government Code Section 54956.9(a) Name of Case: Case Number: Macpherson v. City of Hermosa Beach BC172546 Potential Litigation: Government Code Section 54956.9(c) - (added above) Number of Potential Cases: 1 ADJOURN TO CLOSED SESSION - The Regular Meeting of the City Council of the City of Hermosa Beach adjourned on Tuesday, September 25, 2001, at the hour of 9:25 P.M. to a closed session. RECONVENE TO OPEN SESSION - The Closed Session convened at the hour of 9:37 P.M. At the hour of 10:15 P.M., the Closed Session adjourned to the Regular Meeting. ORAL ANNOUNCEMENTS - There were no decisions made requiring a public announcement. ADJOURNMENT The Regular Meeting of the City Council of the City of Hermosa Beach adjourned in memory of Hollie Murray on Tuesday, September 25, 2001, at the hour of 10:16 P.M. to the Regular Meeting of Tuesday, October 9, 2001, at the hour of 7:10 P.M. City Council Minutes 09-25-01 Page 10648 VOUCHRE2 CITY OF HERMOSA BEACH 10/04/01 08:18 VOUCHER/CHECK REGISTER FOR ALL PERIODS PAGE 1 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 26788 10/04/01 000243 HERMOSA BEACH PAYROLL A PAYROLL/9-16 TO 9-30-01 001-1103 304,577.59 PAYROLL/9-16 TO 9-30-01 105-1103 7,717.62 PAYROLL/9-16 TO 9-30-01 109-1103 1,270.32 PAYROLL/9-16 TO 9-30-01 110-1103 36,543.51 PAYROLL/9-16 TO 9-30-01 117-1103 756.93 PAYROLL/9-16 TO 9-30-01 140-1103 216.65 PAYROLL/9-16 TO 9-30-01 145-1103 1,096.97 PAYROLL/9-16 TO 9-30-01 150-1103 67.04 PAYROLL/9-16 TO 9-30-01 152-1103 9.71 PAYROLL/9-16 TO 9-30-01 160-1103 10,230.96 PAYROLL/9-16 TO 9-30-01 301-1103 2,885.64 PAYROLL/9-16 TO 9-30-01 705-1103 2,929.86 PAYROLL/9-16 TO 9-30-01 715-1103 6,465.99 374,768.79 TOTAL CHECKS 374,768.79 2b • VOUCHRE2 CITY OF HERMOSA BEACH 10/04/01 08:18 VOUCHER/CHECK REGISTER FOR ALL PERIODS FUND TITLE AMOUNT 001 GENERAL FUND 304,577.59 105 LIGHTG/LANDSCAPG DIST FUND 7,717.62 109 DOWNTOWN ENHANCEMENT FUND 1,270.32 110 PARKING FUND 36,543.51 117 AB939 FUND 756.93 140 COMMUNITY DEV BLOCK GRANT 216.65 145 PROPOSITION 'A FUND 1,096.97 150 GRANTS FUND 67.04 152 AIR QUALITY MGMT DIST FUND 9.71 160 SEWER FUND 10,230.96 301 CAPITAL IMPROVEMENT FUND 2,885.64 705 INSURANCE FUND 2,929.86 715 EQUIPMENT REPLACEMENT FUND 6,465.99 TOTAL 374,768.79 PAGE 2 VOUCHRE2 CITY OF HERMOSA-BEACH 10/04/01 16:59 VOUCHER/CHECK REGISTER FOR ALL PERIODS PAGE 1 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 26813 10/04/01 011188 BILLIARDS & BARSTOOLS FOOSBALL TABLE/TEEN CENTER 001-4601-5401 486.00 486.00 TOTAL CHECKS 486.00 VOUCHRE2 10/04/01 16:59 CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS FUND TITLE AMOUNT 001 GENERAL FUND 486.00 TOTAL 486.00 PAGE 2 VOUCHRE2 10/04/01 15:47 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME 26789 10/04/01 000935 ADVANCED ELECTRONICS 26790 10/04/01 000252 BEACH TRAVEL 26791 10/04/01 008811 DIANE CLEARY . 26792 10/04/01 005595 COACH USA 26793 10/04/01 26794 10/04/01 26795 10/04/01 26796 10/04/01 26797 10/04/01 26798 10/04/01 000154 DEPARTMENT OF ANIMAL CA 011193 SYLVIA DIAZ 009362 DIVERSIFIED DIRECT 004394 DIVERSIFIED PHOTO SUPPL 004108 HAZELRIGG RISK MGMT SER • 000065 HERMOSA BEACH CAR WASH 26799 10/04/01 011157 MICHAEL HERTICA 26800 10/04/01 010820 JENKINS & HOGIN,LLP 26801 10/04/01 006293 KINKO'S INC. 26802 10/04/01 004534 LASER IMAGING CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER. FOR ALL PERIODS ITEM DESCRIPTION MON MAINT/ADDL RADIO/SEP 01 AIRFARE/COPELAND & MOHLER PLANNING COMM MINUTES/8-21-01 BUS/COMM RES EXCURSION 9-22-01 SHELTER COSTS/AUG 2001 PER DIEM ADV/CFCA ADMIN CON SAMPLE BALLOT POSTAGE BATTERIES/ELEC PARKING METERS BATTERIES/ELEC PKG METERS WORKERS COMP CLAIMS/9-21-01 CITY CAR WASHES/JULY 01 CITY CAR WASHES/JULY 01 CITY CAR WASHES/JULY 01 CITY CAR WASHES/JULY 01 CITY CAR WASHES/JULY 01 CITY CAR WASHES/AUG 01 CITY CAR WASHES/AUG 01 CITY CAR WASHES/AUG 01 CITY CAR WASHES/AUG 01 DOM VIOL ADVOCATE TRNG/FY 01 GENERAL LEGAL SERV/SEP 01 LEGAL/STOP OIL II/SEP 01 LEGAL/HB LAND USE -SEPT 2001 LEGAL/TYCOM PROJECT/SEP 01 TEEN PROGRAM SUPPLIES COMPUTER BACK-UP TAPES 26803 10/04/01 000077 LOMITA BLUEPRINT SERVIC MAP COPIES/POLICE DEPT 26804 10/04/01 003167 MICHAELS CRAFT SUPPLIES/TEEN PROGRAM 26805 10/04/01 008170 MUNICIPAL MAINT. EQUIPM GO -4 AUTO PARTS 26806 10/04/01 007158 PEEK TRAFFIC SIGNAL 26807 10/04/01 008482 PMX MEDICAL SPECIALTY TRAFFIC SIGNAL REPAIR/9-12-01 PARAMEDIC SUPP/SEP 2001 DISCOUNT OFFERED DISCOUNT TAKEN ACCOUNT NUMBER 001-2101-4201 001-1202-4317 001-4101-4201 145-3409-4201 110-3302-4251 001-2201-4317 001-1121-4201 110-3302-4309 110-3302-4309 705-1217-4324 715-2101-4311 715-4201-4311 715-3302-4311 715-4202-4311 715-1202-4311 715-2101-4311 715-4202-4311 715-3302-4311 715-4201-4311 150-2020 001-1131-4201 001-1131-4201 001-1131-4201 001-2114 001-4601-4308 715-1206-4305 001-2101-4305 001-4601-4308 715-2101-4311 001-3104-4201 001-2201-4309 001-2021 001-2022 ITEM AMOUNT 12.00 325.00 110.00 633.00 97.90 200.00 1,700.00 148.18 148.18 21,407.05 402.40 25.75 17.85 33.65 4.95 311.95 24.75 21.80 19.80 600.00 4,802.00 721.50 574.00 300.00 16.72 327.66 163.66 263.31 456.66 127.59 268.45 2.40 2.40 - PAGE 1 CHECK AMOUNT 12.00 325.00 110.00 633.00 97.90 200.00 1,700.00 296.36 21,407.05 862.90 600.00 6,397.50 16.72 327.66 163.66 263.31 456.66 127.59 268.45 VOUCHRE2 10/04/01 15:47 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION 26808 10/04/01 003910 PORTERS ALIGNMENT & BRA ALIGN PATROL VEHICLE/HB-4 26809 10/04/01 010529 RUSSELL TINGLEY 26810 10/04/01 000124 TODD PIPE & SUPPLY 26811 10/04/01 000015 VERIZON CALIFORNIA PER DIEM ADV/FIRE CHIEFS CONF CITY YARD FLAGPOLE PARTS FAX CHARGES/SEP 01 FAX CHARGES/SEP 01 FAX CHARGES/SEP 01 FAX CHARGES/SEP 01 FAX CHARGES/SEP 01 PHONE CHARGES/SEP 2001 26812 10/04/01 001206 ZUMAR INDUSTRIES 15 MIN & NO PARKING SIGNS STREET SIGN HARDWARE TOTAL CHECKS ACCOUNT NUMBER 715-2101-4311 001-2201-4317 001-4204-4309 001-1101-4304 001-1121-4304 001-1141-4304 001-1202-4304 001-1203-4304 001-2101-4304 001-3104-4309 001-310474309 ITEM AMOUNT 45.00 200.00 130.00 .47 6.45 1.52 7.07 10.34 318.96 559.44 PAGE 2 CHECK AMOUNT 45.00 200.00 130.00 344.81 510.15 1,069.59 36,055.16 v J VOUCHRE2 CITY OF HERMOSA BEACH 10/04/01 15:47 VOUCHER/CHECK REGISTER FOR ALL PERIODS FUND TITLE AMOUNT 001 GENERAL FUND 110 PARKING FUND . 145 PROPOSITION 'A FUND 150 GRANTS FUND 705 INSURANCE FUND 715 EQUIPMENT REPLACEMENT FUND 11,328.63 394.26 633.00 600.00 21,407.05 1,692.22 TOTAL 36,055.16 .7 PAGE 3 VOUCHRE2 10/16/01 09:52 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME 26814 10/16/01 002744 A & E TROPHIES 26815 10/16/01 011144 ABF FREIGHT 26816 10/16/01 011207 ZAHIR AHMED CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION BRASS PLATES ENGRAVED SHIPPING CHARGE/RETURNS RENTAL DEPOSIT REFUND 26817 10/16/01 006290 AIR SOURCE INDUSTRIES HAZ MAT FEES/SEPT 2001 26818 10/16/01 006827 ALL CITY MANAGEMENT 26819 10/16/01 009366 AQUA FLO 26820 10/16/01 005179 AT&T 26821 10/16/01 009880 AZTEC 26822 10/16/01 011078 DAVID E. BEEMAN SCHOOL CRSSG GD SERV/9/9-9/22 IRRIGATION SUPPLIES/AUG 2001 LONG DISTANCE CHRG'S/SEPT 2001 TENT RENTAL/PICNIC INSTRUCTOR PAYMENT/BFFT-01 26823 10/16/01 006409 BLUE DIAMOND MATERIALS ASPHALT PURCHASE/SEPT 2001 ASPHALT PURCHASE/OCT 01 ASPHALT PURCHASE/OCT 2001 26824 10/16/01 010533 JANINE BOZEMAN 26825 10/16/01 000163 BRAUN LINEN SERVICE 26826 10/16/01 008436 EDGAR CALDERON 26827 10/16/01 008929 CALIF RESERVE PEACE 26828 10/16/01 002357 CALIFORNIA BUILDING OFF TRAINING CLASS/INSPECTORS CLASS REFUND PRISONER LAUNDRY/SEPT 2001 PRISONER LAUNDRY/SEPT 2001 PRISONER LAUNDRY/SEPT 2001 PRISONER LAUNDRY/SEPT 2001 THEATER TECHNICIAN/9/23/01 LEGAL & INSURANCE/9/01-9/02 26829 10/16/01 005935 CALIFORNIA STREET MAINT DWNTWN CLEANING/SEPT 2001 PIER CLEANING/SEPT 2001 UPPER PIER CLEANING/SEPT 2001 CITY-WIDE ST SWEEPING/SEPT 01 26830 10/16/01 000671 CALIFORNIA WATER SERVIC UNDERGROUND PROJECT/24TH ST. 26831 10/16/01 000153 CINTAS CORPORATION UNIFORM RENTAL/SEPT 2001 HAND SOAP/RESTROOMS/SEPT 01 UNIFORM RENTAL/SEPT 2001 SOAP FOR RESTROOMS/SEPT 2001 UNIFORM RENTAL/SEPT 2001 SOAP/RESTROOMS/SEPT 2001 UNIFORM RENTAL/SEPT 2001 SOAP FOR RESTROOMS/SEPT 2001 ACCOUNT NUMBER 001-1101-4319 001-6101-4201 001-2111 001-2201-4309 001-2102-4201 001-6101-4309 001-4202-4304 001-4601-4319 001-4601-4221 001-3104-4309 001-3104-4309 001-3104.4309 001-2111 001-2101-4306 001-2101-4306 001-2101-4306 001-2101-4306 001-4601-4201 001-2101-4201 001-4201-4317 109-3301-4201 001-6101-4201 109-3301-4201 001-3104-4201 307-2020 001-4202-4187 001-4204-4309 001-4202-4187 001-4204-4309 001-4202-4187 001-4204-4309 001-4202-4187 001-4204-4309 ITEM AMOUNT 44.82 260.50 500.00 154.00 3,218.16 400.81 12.84 664.12 518.00 218.89 116.25 121.85 42.00 26.70 26.70 26.70 67.11 50.00 216.00 500.00 7,178.33 2,458.34 196.67 14,166.67 3,580.50 90.57 8.64 90.57 8.64 90.57 8.64 90.57 8.64 PAGE 1 CHECK AMOUNT 44.82 260.50 500.00 154.00 3,218.16 400.81 12.84 664.12 518.00 456.99 42.00 147.21 50.00 216.00 500.00 24,000.01 3,580.50 396.84 I VOUCHRE2 10/16/01 09:52 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME 26832 10/16/01 009731 COLT STEWART INC. CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION CLASSIFIED AD 26833 10/16/01 011141 CONNEY SAFETY PRODUCTS SAFETY GAS CANS 26834 10/16/01 008601 CPOA 26835 10/16/01 008742 CPRS DISTRICT X 26836 10/16/01 011106 CSUDH EXTENSION 26837 10/16/01 007627 JIM CUBBERLY 26838 10/16/01 000850 L. N. CURTIS 26839 10/16/01 008855 D & D DISPOSAL, INC. 26840. 10/16/01 008741 D.F. POLYGRAPH TUITION/POST CLASS/ECKERT RECREATION LEADER TRAINING CLASS/MALABANAN/BEHBOODI INSTRUCTOR PAYMENT/AS-03 FIRE SHELTERS/EMERGENCY EQUIP DEAD ANIMAL DISPOSAL/SEPT 2001 POLYGRAPH/KANSAKU,LUMBATT IS 26841 10/16/01 000146 DANONE WATER OF NORTH A WATER DISPENSER/SEPT 2001 26842 10/16/01 004689 DATA TICKET, INC. DMV RECORD RETRIEVAL/SEPT 2001 26843 10/16/01 000049 DEPARTMENT OF CONSERVAT STRONG MOTION MAPPING FEE 26844 10/16/01 000147 THE DEVELOPMENT FILM DEVELOPMENT/SEPT 2001 26845 10/16/01 004394 DIVERSIFIED PHOTO SUPPL BATTERY PURCHASE/OCT 2001 BATTERY PURCHASE/OCT 2001 26846 10/16/01 000122 DUNCAN INDUSTRIES 26847 10/16/01 001498 DYNAMED 26848 10/16/01 000165 EDDINGS BROTHERS AUTO P 26849 10/16/01 011034 EKLUND'S BLAST OFF ELEC PKG METER PARTS MEDICAL DICTIONARY AUTO PART PURCHASE/SEPT 2001 AUTO PART PURCHASE/SEPT 2001 AUTO PART PURCHASE/SEPT 2001 AUTO PART PURCHASE/SEPT 2001 AUTO PART PURCHASE/SEPT 2001 AUTO PART PURCHASE/SEPT 2001 DISCOUNT OFFERED DISCOUNT TAKEN DOWNTOWN STEAM CLEANING/9-01 PLAZA CLEANING/CANDLE LIGHT 26850 10/16/01 008661 EMERG SPEC PHYS MEDICAL PRISONER MEDICAL/9/20/01 26851 10/16/01 010039 EMERGENCY SPEC.PHYS MEDICAL/KINSEY 26852 10/16/01 007853 EMPIRE PIPE CLEANING & SEWER MAINT & VIDEO/SEPT 01 ACCOUNT NUMBER 001-1203-4201 001-4204-4321 001-2101-4312 001-4601-4317 001-4202-4317 001-4601-4221 001-2201-5401 110-3302-4201 001-2101-4201 001-2201-4309 110-1204-4201 001-3204 001-2101-4306 110-3302-4309 110-3302-4309 110-3302-4309 001-2201-4309 715-3104-4311 715-4206-4311 715-4202-4311 715-2601-4311 715-3302-4311 715-2101-4311 001-2021 001-2022 109-3301-4201 109-3301-4319 001-2101-4201 001-2101-4201 160-3102-4201 ITEM AMOUNT 315.00 219.94 592.00 15.00 480.00 84.00 621.66 264.00 350.00. 1.75 169.75 358.01 53.68 148.18 148.18 2,247.61 43.98 23.45 16.68 57.08 9.25 496.33 272.77 17.87 17.87- 2,400.00 750.00 155.00 155.00 20,872.05 PAGE 2 CHECK AMOUNT 315.00 219.94 592.00 15.00 480.00 84.00 621.66 264.00 350.00 1.75 169.75 358.01 53.68 296.36 2,247.61 43.98 875.56 3,150.00 155.00 155.00 20,872.05 VOUCHRE2 10/16/01 09:52 VOUCHER/ CHECK CHECK VENDOR NUMBER DATE NUMBER VENDOR NAME 26853 10/16/01 003169 STEVE FILLMAN 26854 10/16/01. 008175 FLEMING & ASSOCIATES 26855 10/16/01 008266 FLEMING & ASSOCIATES 26856 10/16/01 009171 DEAN GARKOW CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION INSTRUCTOR PAYMENT/YV-001 INSTRUCTOR PAYMENT/SUMMER 2001 INSTRUCTOR PAYMENT/FALL 2001 INSTRUCTOR PAYMENT/SV-07 REIMBURSE LIABILITY TRUST ACCT 2ND QUARTER LIABILITY ADMIN/01 REIMBURSEMENT/REPELLING GEAR 26857 10/16/01 006976 GRAPHIC ART PRODUCTION PARKING TICKETS & ENVELOPES 26858 10/16/01 010365 GRIFFITH ELECTRIC 26859 10/16/01 002336 MARCIA HALL INSTALL 3 CAT,5 CABLES & PORTS PER DIEM & MILEAGE/10/24-26/01 26860 10/16/01 006518 HAYER CONSULTANTS, INC. TEMP BUILDING INSPECT/9/17-27 26861 10/16/01 011203 C. ERIK HENDRICKS 26862 10/16/01 005356 JOHN HUNTER & ASSOC. CITATION REFUND/ADMIN HEARING ADMINISTER STORM WATER PROGRAM 26863 10/16/01 001399 ICI DULUX PAINT CENTERS PAINT SUPPLIES/OCT 2001 26864 10/16/01 001165 JOBS AVAILABLE RECRUITMENT AD/FIREFIGHTER 26865 10/16/01 010839 KERRY CONSULTING GROUP DEVELOPINGTECHNOLOGYPLAN TECH SUPPORT/AUG 2001 26866 10/16/01 006293 KINKO'S INC. 26867 10/16/01 26868 10/16/01 26869 10/16/01 26870 10/16/01 26871 10/16/01 007958 LASER FICHE 004534 LASER IMAGING 008441 LEA ASSOCIATES, INC. 004186 LEAGUE OF CA CITIES/LA 008445 LITTLE CO OF MARY HOSPI COPIES/SEPT 2001 COPIES MADE/TYCOM PROJECT SPEC BOOKS COPIED/SEPT 2001 COPIES MADE/SEPT 2001 COPIES MADE/SEPT 2001 COPIES/PLANS & SPECS COPIES MADE/REMODEL • COPIES MADE/SEPT 2001 COPIES MADE/SEPT 2001 COPIES/COASTAL COMMISSION PAPER SUPPLIES/PICNIC ANNUAL MAINTENANCE/LASER FICHE TAPE PURCHASE/SEPT 2001 APPRAISAL SERVICES/SEPT 2001 L.A. COUNTYWIDE CITY MANAGERS MEDICAL/RICKER,KENDALL ACCOUNT NUMBER 001-4601-4221 001-4601-4201 001-4601-4201 001-4601-4221 705-1209-4324 705-1209-4201 001-2101-4187 110-3302-4305 715-1206-5401 110-1204-4317 001-4201-4201 110-3302 160-3102-4201 • 001-4204-4309 001-1203-4201 715-1206-4201 715-1206-4201 001-4101-4305 001-4202-4201 001-4202-4201 001-1101-4305 109-3301-4319 001-4202-4201 001-2201-4305 001-8630-4201 001-1101-4305 150-4104-4201 001-4601-4319 001-1121-4201 715-1206-4305 001-2114 001-1202-4315 001-2101-4201 ITEM AMOUNT 465.50 966.00 '735.00 504.00 8,549.41 2,437.50 133.65 2,588.72 475.00 145.40 5,360.00 20.00 4,850.00 150.35 147.20 2,035.41 3,433.46 24.82 36.29 43.15 220.32 5.40 183.86 34.83 84.90 39.31 589.30 94.50 842.40 181.84 9,500.00 30.00 70.00 PAGE 3 CHECK AMOUNT 2,670.50 8,549.41 2,437.50 133.65 2,588.72 475.00 145.40 5,360.00 20.00 4,850.00 150.35 147.20 5,468.87 1,356.68 842.40 181.84 9,500.00 30.00 VOUCHRE2 10/16/01 09:52 VOUCHER/ CHECK CHECK NUMBER DATE NUMBER NAME VENDOR VENDOR CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION MEDICAL SERVICES/PIRAINO PATIENT SERVICES/QUEZADA 26872 10/16/01 010156 LOS ANGELES ENGINEERING FINAL RETENTION/BIKEWAY FINAL RETENTION/BIKEWAY FINAL RETENTION/BIKEWAY FINAL RETENTION/BIKEWAY FINAL RETENTION/BIKEWAY. 26873 10/16/01 011189 LYNN CARD CO. 26874 10/16/01 011200 CATHERINE MARIN 26875 10/16/01 011204 HEIDI MARKEL 26876 10/16/01 011199 TAMMY MCCLURE 26877 10/16/01 004138 KENNETH A. MEERSAND LEGAL SERVICES/SEPT 2001 PLUMBING PERMIT REFUND 2000 ASSESSMENT REBATE PER DIEM/10/22-26/01 NOTE CARDS CLASS REFUND CITATION REFUND WORK GUARANTEE DEPOSIT REFUND 26878 10/16/01 011197 R.L. MENDELSBERG 26879 10/16/01 009043 DONALD MILLER 26880 10/16/01 002727 MS RUTH MILLER 26881 10/16/01 010455 MUNI FINANCIAL ADMINISTRATION/7/01-9/01 ADMINISTRATION/7/01-9/01 ADMINISTRATION/7/01-9/01 26882 10/16/01 008170 MUNICIPAL MAINT. EQUIPM DISTRIBUTOR/SEPT 2001 26883 10/16/01 007827 MUTUAL PROPANE PROPANE/OCT 2001 26884 10/16/01 009854 NEXTEL COMMUNICATIONS CELL PHONE BILLING/SEPT 01 CELL PHONE BILLING/8/22-9/21 26885 10/16/01 009182 NORTH STAR GRAPHICS POLICE CAR GRAPHICS 26886 10/16/01 011206 ROBERT NOWLAND INSTRUCTOR PAYMENT/IK-01 INSTRUCTOR PAYMENT/IK-02 INSTRUCTOR PAYMENT/YK-01 INSTRUCTOR PAYMENT/YK-02 INSTRUCTOR PAYMENT/YK-03 26887 10/16/01 006142 ORANGE COUNTY REGISTER RECRUITMENT ADS 26888 10/16/01 000321 PACIFIC BELL COMPUTER HOOK-UPS/OCT 2001 COMPUTER HOOKUPS/OCT 01 26889 10/16/01 000519 PAK WEST TRASH BAGS 11 ACCOUNT NUMBER 001-2101-4201 001-2101-4201 115-2020 121-2020 146-2020 150-2020 160-2020 001-2201-4305 001-2111 110-3302 001-2110 001-1132-4201 001-3206 105-3105 001-2101-4317 137-1219-4201 138-1219-4201 136-1219-4201 715-3302-4311 715-3302-4310 001-2101-4304 001-2201-4304 715-2101-5403 001-4601-4221 001-4601-4221 001-4601-4221 001-4601-4221 001-4601-4221 001-1203-4201 001-2101-4304 001-2101-4304 105-2601-4309 ITEM AMOUNT 123.00 35.00 2,734.30 11,017.03 9,697.18 5,050.00 4,745.94 95.00 61.00 30.00 1,600.00 6,800.00 28.80 24.61 250.00 435.58 512.99 392.25 410.83 157.16 578.50 64.18 1,144.80 112.00 140.00 308.00 308.00 84.00 519.56 3.45 3.57 229.82 PAGE 4 CHECK AMOUNT 228.00 33,244.45 95.00 61.00 30.00 1,600.00 6,800.00 28.80 24.61 250.00 1,340.82 410.83 157.16 642.68 1,144.80 952.00 519.56 7.02 229.82 VOUCHRE2 10/16/01 09:52 VOUCHER/ CHECK CHECK VENDOR NUMBER DATE NUMBER 26890 10/16/01 26891 10/16/01 26892 10/16/01 26893 10/16/01 26894 10/16/01 VENDOR NAME 007158 PEEK TRAFFIC SIGNAL 009855 THE PLANNING CENTER 010704 PORAC 010157 PURKISS.ROSE-RSI 010551 STEPHEN RADL 26895 10/16/01 007511 REDONDO BCH UNIFIED SCH 26896 10/16/01 009521 ROAD WORKS 26897 10/16/01 010995 SAN DIEGO WEB DESIGN 26898 10/16/01 007518 JULES SELTZER & ASSOC. 26899 10/16/01 007936 GREGORY SEVILLA 26900 10/16/01 003505 SHORELINE PRINTING 26901 10/16/01 009656 SHRED IT CALIFORNIA CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION ACCOUNT NUMBER TRAFFIC SIGNAL REPAIR/9/28/01 001-3104-4201 PROFESSIONAL SERVICES/ COASTAL 150-4104-4201 • EMPLOYMENT AD PHASE III PIER DESIGN PAINTING/SOUTH SCHOOL PRE-EMPLOYMENT FINGERPRINTING TRAFFIC CONTROL SEMINAR WEB HOSTING/JULY -SEPT 01 OFFICE EQUIP/TYCOM CONTRACT TUITION REIMBURSE/FALL 2001 FORMS PRINTED PROPERTY REPORT/EVIDENCE TAGS SIGNS/CONSTRUCTION RULES DESTRUCTION SERVICES/SEPT 2001 26902 10/16/01 011191 SIEGEL DISPLAY PRODUCTS FLEX -VIEW COUNTER UNIT 26903 10/16/01 010863 CITY OF SIGNAL HILL 26904 10/16/01 000114 SMART & FINAL IRIS COMP 26905 10/16/01 006211 R.A. SMITH JR. 26906 10/16/01 011196 W.D. SORENSON 26907 10/16/01 010532 SOUTH BAY FORD CSMFO CHAPTER MEETING/COPELAND CSMFO CHAPTER MEETING/WORKMAN CREDIT RETURNED MERCHANDISE PRISONER SUPPLIES/SEPT 2001 ICE/PICNIC PROGRAM SUPPLIES/SEPT 2001 OIL WELL MAINT/9/1-10/1/01 BEE REMOVAL/VALLEY PARK AUTO PARTS/SEPT 2001 AUTO PART PURCHASE/SEPT 2001 AUTO PART PURCHASE/SEPT 2001 AUTO PART PURCHASE/SEPT 2001 AUTO PART PURCHASE/SEPT 2001 AUTO PART PURCHASE/SEPT 2001 26908 10/16/01 008812 SOUTH BAY REGIONAL PUBL PART FOR POLICE VEHICLE/9/01 26909 10/16/01 000018 SOUTH BAY WELDERS WELDING SUPPLIES/SEPT 2001 001-2101-4201 001-8630-4201 001-4601-4308 001-1203-4201 001-4202-4317 001-2201-4304 001-2114 110-3302-4317 001-2101-4305 001-2101-4305 001-4201-4305 001-2101-4201 001-2201-4305 001-1202-4317 001-1141-4317 001-2101-4306 001-2101-4306 001-4601-4319 001-4601-4308 001-1101-4201 110-3302-4201 715-2101-4311 715-4201-4311 715-2101-4311 715-2101-4311 715-2101-4311 715-2101-4311 001-2101-4309 105-2601-4309 ITEM AMOUNT PAGE 5 CHECK AMOUNT 191.24 191.24 385.00 385.00 357.00 357.00 7,969.19 7,969.19 700.00 700.00 480.00 • 480.00 32.50 32.50 30.00 30.00 910.78 910.78 295.67 295.67 831.60 599.40 113.40 1,544.40 75.00 75.00 119.45 119.45 25.00 25.00 50.00 9.49- 135.42 31.21 146.10 303.24 200.00 200.00 124.00 124.00 56.61 91.31 56.61 11.19 12.18 45.90 273.80 10.26 10.26 73.30 73.30 VOUCHRE2 10/16/01 09:52 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME 26910 10/16/01 006060 SOUTH COAST AQMD CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION ACCOUNT NUMBER ANNUAL EMISSIONS FEES/2000/01 001-3104-4251 26911 10/16/01 011154 SOUTHERN CAL TREE SERVI YUCCA TREES REMOVED/26TH ST. 26912 10/16/01 000159 SOUTHERN CALIFORNIA EDI ELECTRIC BILLING/SEPT 2001 ELECTRIC BILLING/SEPT 2001 26913 10/16/01 010232 SPICERS PAPER, INC. PAPER PURCHASE/SEPT 2001 26914 10/16/01 009814 SPORTS -N -ACTION 1 DOZEN SOFTBALLS & MAT 26915 10/16/01 011074 SQUAW CREEK RESORT LODGING/MILLER 26916 10/16/01 009358 SULLY -MILLER CONTRACTIN HERM AVE ST IMPROV/8/31-9/19 HERM AVE ST IMPROV/8/21-9/19 HERM AVE ST IMPROV/8/31-9/19 HERM AVE ST IMPROV/8/31/-9/19 26917 10/16/01 006992 RALPH.TOLLIVER 2000 ASSESSMENT REBATE 105-2601-4201 105-2601-4303 105-2601-4303 001-1208-4305 001-4601-4308 001-2101-4317 120-8139-4201 146-8139-4201 150-8139-4201 301-8139-4201 105-3105 26918 10/16/01 011209 UCLA CENTER FOR PREHOSP CONTINUING EDUCATION/AUG 2001 001-2201-4201 CONTINUING EDUCATION/JULY 2001 001-2201-4201 26919 10/16/01 008207 UNDERGROUND SERVICE ALE UNDERGROUND SERVICE ALERT 26920 10/16/01 011035 US LANDSCAPES, INC. 26921 10/16/01 001938 V & V MANUFACTURING 26922 10/16/01 011198 BARBARA VAN DUSEN 26923 10/16/01 000015 VERIZON CALIFORNIA 26924 10/16/01 011175 VERIZON DIRECTORIES 26925 10/16/01 008356 VIP KAWASAKI 26926 10/16/01 •011210 MARY WATKINS 26927 10/16/01 011202 JIM WINSTON 26928 10/16/01 000129 PAUL WOLCOTT TREE TRIMMING & MAINT/9/01 PALM TREE MAINT/SEPT 2001 TREE TRIMMING MEDIANS/SEPT 01 POLICE BADGES 160-3102-4201 001-6101-4201 109-3301-4201 105-2601-4201 001-2101-4187 WORK GUARANTEE DEPOSIT REFUND 001-2110 PHONE BILLING/OCT 1-NOV 1 REVERSE DIRECTORY MOTORCYCLE REPAIRS/SEPT 2001 STROBE LIGHTS INSTALLED BATTERY PURCHASE/AUG 2001 MOTORCYCLE REPAIRS/SEPT 2001 PER DIEM/10/24-10/26/01 CITATION REFUND/ADMIN HEARING MILEAGE REIMBURSMENT/POST 001-2101-4304 001-4201-4317 715-2101-4311 715-2101-4311 715-2101-4311 715-2101-4311 110-1204-4317 110-3302 001-2101-4312 26929 10/16/01 005125 JOHN WORKMAN, PETTY CAS REIMBURSE PETTY CASH/9/25-10/4 001-1121-4317 REIMBURSE PETTY CASH/9/25-10/4 001-4101-4305 REIMBURSE PETTY CASH/9/25-10/4 001-4101-4317 r3 ITEM AMOUNT 419.72 200.00 42.06 376.10 1,487.16 64.20 659.85 5,079.32 29,207.92 224,773.81 2,176.85 24.61 1,500.00 1,500.00 52.50 14,595.00 250.00 675.00 965.58 1,600.00 40.88 137.01 262.23 288.70 768.26 545.55 100.00 30.00 164.74 225.32 9.69 42.00 PAGE 6 CHECK AMOUNT 419.72 200.00 418.16 1,487.16 64.20 . 659.85 261,237.90 24.61 3,000.00 52.50 15,520.00 965.58 1,600.00 40.88 137.01 1,864.74 100.00 30.00 164.74 VOUCHRE2 10/16/01 09:52 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION REIMBURSE PETTY CASH/9/25-10/4 REIMBURSE PETTY CASH/9/25-10/4 REIMBURSE PETTY CASH/9/25-10/4 REIMBURSE PETTY CASH/9/25-10/4 REIMBURSE PETTY CASH/9/25-10/4 26930 10/16/01 001206 ZUMAR INDUSTRIES SIGN MAINTENANCE MATERIALS SPECIAL PARKING SIGNS TOTAL CHECKS ACCOUNT NUMBER 001-4202-4317 001-4601-4305 001-4601-4308 105-2601-4309 715-1206-4309 001-3104-4309 001-3104-4309 ITEM AMOUNT 24.56 71.17 96.00 90.00 179.24 PAGE 7 CHECK AMOUNT 737.98 408.56 85.32 493.88 462,500.96 VOUCHRE2 10/16/01 09:52 CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS FUND TITLE AMOUNT 001 GENERAL FUND 95,502.28 105 LIGHTG/LANDSCAPG DIST FUND 1,735.50 109 DOWNTOWN ENHANCEMENT FUND 10,780.40 110 PARKING FUND 6,311.51 115 STATE GAS TAX FUND 2,734.30 120 COUNTY GAS TAX FUND 5,079.32 121 PROP A OPEN SPACE FUND 11,017.03 136 LOWER PIER ADMIN EXP FUND 392.25 137 MYRTLE DIST ADMIN EXP FUND 435.58 138 LOMA DIST ADMIN EXP FUND 512.99 146 PROPOSITION 'C FUND 38,905.10 150 GRANTS FUND 230,798.11 160 SEWER FUND 30,520.49 301 CAPITAL IMPROVEMENT FUND 2,176.85 307 MYRTLE UTIL UNDRGRND IMPR FUND 3,580.50 705 INSURANCE FUND 10,986.91 715 EQUIPMENT REPLACEMENT FUND 11,031.84 TOTAL 462,500.96 f5 PAGE 8 VOUCHRE2 CITY OF HERMOSA BEACH 10/16/01 09:52 VOUCHER/CHECK REGISTER FOR ALL PERIODS CLAIMS VOUCHER APPROVAL I HEREBY CERTIFY THAT THE DEMANDS OR CLAIMS COVERED BY THE CHECKS LISTED ON PAGES ( TO I s INCLUSIVE, OF THE VOUCHER REGISTER FOR AO/Lt est ARE ACCURATE, FUNDS ARE AVAILABLE FOR PAYMENT, AND ARE IN CONFORMANCE TO THE BUDGET. BY DIRECTOR DATEFINANC DIRECTOR DATE 0/ 7/n/ PAGE 9 4 October 18, 2001 • Honorable Mayor and Members of the Hermosa Beach City Council • /03/0i Regular Meeting of October 23, 2001 TENTATIVE FUTURE AGENDA ITEMS APPOINTMENT OF MAYOR AND MAYOR PRO TEMPORE Text Amendment to Section 17.46.130 -- Walls, fences and hedges in residential, commercial and manufacturing zones (Continued from meeting of 10/23/01) Community Development Director CANVASS OF VOTES AND INSTALLATION OF OFFICERS Recommendation to receive and file action minutes from the Parks, Recreation and Community Resources Advisory Commission meeting of November 6, 2001 Recommendation to receive and file action minutes from the Public Works Commission meeting of November 14, 2001 Community Resources Director Public Works Director Recommendation to receive and file action minutes from the Planning Commission meeting of November 20, 2001 Activity Reports - October 2001 Community Development Director All Departments Recommendation to approve City Council meeting schedule for 2002. City Manager NO MEETING • Honorable Mayor and Members of the Hermosa Beach City Council FINANCIAL REPORTS SEPTEMBER 2001 October 18, 2001 Regular Meeting of October 23, 2001 The Treasurer, Investment and Revenue and Expenditure reports for September 2001 are not yet available. They will be submitted at the November 13, 2001 City Council meeting. NOTED: StBurr I, City Manager Respectfully submitted, Viki Copeland Finance Director h:\b95\open\revexp.doc October 8, 2001 Honorable Mayor and Members of Regular Meeting of the Hermosa Beach City Council PROJECT STATUS REPORT. October 23, 2001 Recommendation: It is recommended that Council receive and file this report. Summary: This report gives the status of capital improvement projects that are either under design or construction. Capital improvement projects not indicated in this report can be found in the department's Monthly Activity Report. Project Status: PROJECT NO. CIP 00-139 HERMOSA AVENUE STREET IMPROVEMENTS, 16Th STREET TO 26Th STREET DESCRIPTION STATUS STATUS PRELIMINARY ENGINEERING 08-01 PRELIMINARY ENGINEERING COMPLETED 03-20-00 DESIGN & ENGINEERING (PS&E) COMPLETED 03-13-01 TO PW COMMISSION FOR REVIEW N/A TO COUNCIL FOR AWARD TO COUNCIL FOR APPROVAL TO ADVERTISE COMPLETED 03-27-01 BID OPENING COMPLETED 04-30-01 TO COUNCIL FOR AWARD COMPLETED 05-22-01 BEGIN CONSTRUCTION 07-09-01 END CONSTRUCTION 09-01 PROJECT NO. CIP 01-159 HILLCREST AND RHODES. 18Th ST. TO 21" STREET DESCRIPTION STATUS STATUS PRELIMINARY ENGINEERING 08-01 DESIGN & ENGINEERING (PS&E) 10-01 TO PW COMMISSION FOR REVIEW 01-02 TO COUNCIL FOR APPROVAL TO ADVERTISE 02-02 BID OPENING 03-02 TO COUNCIL FOR AWARD 03-02 BEGIN CONSTRUCTION 04-02 END CONSTRUCTION 07-02 PROJECT NO. CIP 01-168 MANHATTAN AVENUE. 27Th ST. TO BOUNDARY DESCRIPTION STATUS • PRELIMINARY ENGINEERING COMPLETED 3-20-00 DESIGN & ENGINEERING (PS&E) . COMPLETED 7-12-01 TO PW COMMISSION FOR REVIEW N/A TO COUNCIL FOR APPROVAL TO ADVERTISE COMPLETED 7-24-01 BID OPENING 08-30-01 TO COUNCIL FOR AWARD . 09-11-01 BEGIN CONSTRUCTION 11-01 END CONSTRUCTION 02-02 • PROJECT NO. CIP 00-171 ARDMORE STREET IMPROVEMENTS DESCRIPTION STATUS STATUS PRELIMINARY ENGINEERING PRELIMINARY ENGINEERING ' DESIGN & ENGINEERING (PS&E) COMPLETED 12-21-00 - PRELIMINARY ENGINEERING COMPLETED 12-21-00 TO PW COMMISSION FOR REVIEW DESIGN & ENGINEERING (PS&E) COMPLETED 02-15-01 02-02 TO PW COMMISSION FOR REVIEW COMPLETED 03-14-01 01-02 BID OPENING COMPLETED 03-19-01 BEGIN CONSTRUCTION TO COUNCIL FOR AWARD COMPLETED 03-27-01 • BEGIN CONSTRUCTION 07-09-01 END CONSTRUCTION 11-01 PROJECT NO. CIP 00-172 21" STREET - VALLEY TO POWER STREET IMPROVEMENTS DESCRIPTION STATUS STATUS '. PRELIMINARY ENGINEERING PRELIMINARY ENGINEERING ' DESIGN & ENGINEERING (PS&E) COMPLETED 12-21-00 - DESIGN & ENGINEERING (PS&E) 09-01 COMPLETED 06-25-01 TO PW COMMISSION FOR REVIEW BID OPENING 05-02-01, 7-11-01, 9-12-01 TO COUNCIL FOR APPROVAL TO ADVERTISE 02-02 12-01 BID OPENING END CONSTRUCTION 01-02 TO COUNCIL FOR AWARD• TO COUNCIL FOR AWARD 02-02 BEGIN CONSTRUCTION BEGIN CONSTRUCTION 03-02 END CONSTRUCTION END CONSTRUCTION 05-02 PROJECT NO. CIP 01-191 14Th STREET LANDSCAPED PLANTERS DESCRIPTION STATUS STATUS '. PRELIMINARY ENGINEERING 02-01 DESIGN & ENGINEERING (PS&E) 12-01 TO PW COMMISSION FOR REVIEW 09-01 TO COUNCIL FOR APPROVAL TO ADVERTISE 11-01 BID OPENING 01-02 TO COUNCIL FOR AWARD 02-02 BEGIN CONSTRUCTION 03-02 END CONSTRUCTION 05-02 PROJECT NO. CIP 00-192 LOMA AREA STREET IMPROVEMENTS DESCRIPTION STATUS STATUS '. DESIGN & ENGINEERING (PS&E) COMPLETED 11-20-00 PRELIMINARY ENGINEERING COMPLETED 03-08-00 DESIGN & ENGINEERING (Ps&E) 12-01 11-13-01 TO PW COMMISSION FOR REVIEW 02-02 TO COUNCIL FOR AWARD TO COUNCIL FOR APPROVAL TO ADVERTISE 04-02 NIA BID OPENING 06-02 • TO COUNCIL FOR AWARD 07-02 BEGIN CONSTRUCTION 08-02 END CONSTRUCTION 01-03 PROJECT NO. CIP 99-305 INSTALLATION OF CONTINUOUS DEFLECTION SCREEN (CDS) STORM WATER CLARIFIER UNITS DESCRIPTION STATUS DESIGN & ENGINEERING (PS&E) COMPLETED 11-20-00 OBTAIN PERMIT FROM THE COUNTY — APPROVAL FOR PROPOSED LOCATION PENDING IN PROGRESS TO PW COMMISSION FOR REVIEW NIA PROJECT ON HOLD STATUS REPORT TO COUNCIL - 11-13-01 BID OPENING NIA TO COUNCIL FOR AWARD NIA • BEGIN CONSTRUCTION NIA END CONSTRUCTION NIA 9 I PROJECT NO. CIP 00-410 LOMA AREA SEWER IMPROVEMENTS DESCRIPTION STATUS STATUS PRELIMINARY ENGINEERING COMPLETED 03-08-00 DESIGN & ENGINEERING (PS&E) 12-01 TO PW COMMISSION FOR REVIEW 01-02 TO COUNCIL FOR APPROVAL TO ADVERTISE 02-02 BID OPENING 03-02 TO COUNCIL FOR AWARD 04-02 BEGIN CONSTRUCTION 05-02 END CONSTRUCTION 12-02 - PROJECT NO. CIP 00-411 SEWER REHABILITATION. AREA 1 DESCRIPTION STATUS STATUS PRELIMINARY ENGINEERING COMPLETED 03-01 DESIGN & ENGINEERING (PS&E) 01-02 TO PW COMMISSION FOR REVIEW 02-02 TO COUNCIL FOR APPROVAL TO ADVERTISE 03-02 BID OPENING 04-02 TO COUNCIL FOR AWARD 05-02 BEGIN CONSTRUCTION 07-02 END CONSTRUCTION 12-02 PROJECT NO. CIP 00-412 SEWER REHABILITATION. AREA 2 • DESCRIPTION , ' STATUS STATUS PRELIMINARY ENGINEERING COMPLETED 03-01 DESIGN & ENGINEERING (PS&E) 01-02 TO PW COMMISSION FOR REVIEW 02-02 TO COUNCIL FOR APPROVAL TO ADVERTISE 03-02 BID OPENING 04-02 TO COUNCIL FOR AWARD 05-02 BEGIN CONSTRUCTION 07-02 END CONSTRUCTION 12-02 - PROJECT NO. CIP 00-413 SEWER REHABILITATION. AREA 3 DESCRIPTION STATUS STATUS PRELIMINARY ENGINEERING COMPLETED 03-01 PRELIMINARY ENGINEERING 01-02 COMPLETED 03-01 DESIGN & ENGINEERING (PS&E) TO COUNCIL FOR APPROVAL TO ADVERTISE 01-02 TO PW COMMISSION FOR REVIEW 04-02 02-02 TO COUNCIL FOR APPROVAL TO ADVERTISE BEGIN CONSTRUCTION 03-02 BID OPENING 12-02 04-02 TO COUNCIL FOR AWARD • 05-02 BEGIN CONSTRUCTION 07-02 END CONSTRUCTION 12-02 PROJECT NO. CIP 00-414 SEWER REHABILITATION. AREA 4 DESCRIPTION STATUS PRELIMINARY ENGINEERING COMPLETED 03-01 DESIGN & ENGINEERING (PS&E) 01-02 TO PW COMMISSION FOR REVIEW02-02 TO COUNCIL FOR APPROVAL TO ADVERTISE 03-02 BID OPENING 04-02 TO COUNCIL FOR AWARD 05-02 BEGIN CONSTRUCTION 07-02 END CONSTRUCTION 12-02 • PROJECT NO. CIP 95-507 VALLEY PARK IMPROVEMENTS DESCRIPTION STATUS STATUS STATUS PRELIMINARY ENGINEERING COMPLETED 06-24-99 DESIGN & ENGINEERING (PS&E) COMPLETED 03-05-01 TO PIN COMMISSION FOR REVIEW NIA TO COUNCIL FOR APPROVAL TO ADVERTISE 03-27-01 BACK TO STAFF BID OPENING TBA TO COUNCIL FOR AWARD TBA BEGIN CONSTRUCTION TBA END CONSTRUCTION TBA PROJECT NO. CIP 99-529 CLARK FIELD IMPROVEMENTS DESCRIPTION STATUS STATUS STATUS PRELIMINARY ENGINEERING 12-01 DESIGN & ENGINEERING (PS&E) 03-02 TO PARKS A RECREATION COMMISSION FOR REVIEW 06-02 TO COUNCIL FOR APPROVAL TO ADVERTISE 07-02 BID OPENING 09-02 TO COUNCIL FOR AWARD 10-02 BEGIN CONSTRUCTION 10-02 END CONSTRUCTION 01-03 PROJECT NO. CIP 01-531 3RD STREET PARK DESCRIPTION STATUS STATUS PRELIMINARY ENGINEERING COMPLETED 04-05-01 DESIGN & ENGINEERING (PS&E) COMPLETED 05-01-01 TO PARKS & RECREATION COMMISSION FOR REVIEW COMPLETED 06-01-01 TO PUBLIC WORKS COMMISSION FOR REVIEW ' NIA 11-28-00 TO COUNCIL FOR APPROVAL TO ADVERTISE 10-01 12-07-00 BID OPENING 11-01 02-27-01 TO COUNCIL FOR AWARD 12-01 07-24-01 BEGIN CONSTRUCTION 01-02 CONSTRUCTIBILITY REVIEW END CONSTRUCTION 03-02 PROJECT NO. CIP 01-532 SOUTH PARK HOCKEY RINK IMPROVEMENTS . DESCRIPTION . STATUS • STATUS PRELIMINARY ENGINEERING COMPLETED 05-08-00 DESIGN & ENGINEERING (PS&E) COMPLETED 10-23-00 TO PW COMMISSION FOR REVIEW NIA DESIGN & ENGINEERING (PS&E) TO COUNCIL FOR APPROVAL TO ADVERTISE COMPLETED 11-28-00 BID OPENING COMPLETED 12-07-00 TO COUNCIL FOR APPROVAL TO RE -BID COMPLETED 02-27-01 TO COUNCIL FOR SOLE SOURCE AWARD COMPLETED 07-24-01 BEGIN CONSTRUCTION 10-01 CONSTRUCTIBILITY REVIEW END CONSTRUCTION 12-01 PROJECT NO. CIP 95-622 CITY HALL REMODEL - ADA UPGRADES DESCRIPTION STATUS PRELIMINARY ENGINEERINGCOMPLETED DESIGN & ENGINEERING (PS&E) IN PROGRESS TO PIN COMMISSION FOR REVIEW N/A CM AGREEMENT TO COUNCIL FOR APPROVAL• COMPLETED 11-28-00 CONSTRUCTIBILITY REVIEW IN PROGRESS RELOCATION PROGRAMMING IN PROGRESS TO COUNCIL FOR APPROVAL OF PLANS & SPECS, ADVERTISE COMPLETED 05-22-01 BID OPENING COMPLETED 07-12-01 TO COUNCIL FOR AWARD; ALTERNATE AWARD COMPLETED 08-28-01; 09-25-01 BEGIN CONSTRUCTION 11-01 END CONSTRUCTION 06-02 d PROJECT NO. CIP 01-628 COMMUNITY CENTER - COURTYARD DESCRIPTION STATUS STATUS PRELIMINARY ENGINEERINGCOMPLETED 03-08-00 PRELIMINARY ENGINEERING COMPLETED 04-09-01 DESIGN & ENGINEERING (PS&E) COMPLETED 06-14-01 TO PW COMMISSION FOR REVIEW N/A TO COUNCIL FOR AWARD TO COUNCIL FOR APPROVAL TO ADVERTISE COMPLETED 07-24-01 BID OPENING COMPLETED 09-17-01 TO COUNCIL FOR AWARD 10-01 BEGIN CONSTRUCTION 11-01 END CONSTRUCTION 02-02 PROJECT NO. CIP 01-628 COMMUNITY CENTER - PAINTING DESCRIPTION STATUS STATUS PRELIMINARY ENGINEERINGCOMPLETED 03-08-00 PRELIMINARY ENGINEERING COMPLETED 04-09-01 DESIGN & ENGINEERING (PS&E) COMPLETED 06-14-01 TO PW COMMISSION FOR REVIEW N/A TO COUNCIL FOR AWARD TO COUNCIL FOR APPROVAL TO ADVERTISE COMPLETED 07-24-01 BID OPENING 10-01 TO COUNCIL FOR AWARD - 11-01 BEGIN CONSTRUCTION 01-01 END CONSTRUCTION 03-02 PROJECT NO. CIP 00-630 PIER RENOVATION. PHASE III DESCRIPTION STATUS PRELIMINARY ENGINEERINGCOMPLETED 03-08-00 DESIGN & ENGINEERING (PS&E) 03-02 TO PW COMMISSION FOR REVIEW 04-02 TO COUNCIL FOR APPROVAL TO ADVERTISE 04-02 BID OPENING 07-02 TO COUNCIL FOR AWARD 07-03 BEGIN CONSTRUCTION 08-02 END CONSTRUCTION 09-03 0 Indicates Construction Completed *TBA — TO BE ADVISED Respectfully submitted, 4)/1", rold C. Williams, P.E. - Director of Public Works/City Engineer Concur. Stephen : ''T' ill City Ma . ger .ri F:IB951PWFILES\CCrrEMS\progress reports 9-25-01.doo • Honorable Mayor and Members of the Hermosa Beach City Council • � ro/a-VD October 2, 2001 Regular Meeting of October 23, 2001 APPROVAL OF REQUEST FOR STOP SIGNS ON LONGFELLOW AVENUE AT HIGHLAND AVENUE TO CREATE A 3 -WAY STOP Recommendation: It is recommended that the City Council approve the request for a three-way stop control at the intersection of Longfellow Avenue and Highland Avenue and adopt the attached resolution entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DESIGNATING THE INTERSECTION OF LONGFELLOW AVENUE AND HIGHLAND AVENUE AS A THREE-WAY STOP CONTROL INTERSECTION". Background: At the August 8, 2001 meeting of the Public Works Commission, Vice Chairman Lombardo asked that the City Traffic Engineer investigate the possible need for a three-way stop control at the intersection of Longfellow Avenue and Highland Avenue. The City Traffic Engineer presented his report at the October 10, 2001 of the Public Works Commission, recommending that the Commission support the installation of the stop control and forward the request to the City Council. The Commission concurred with the report and voted to recommend that Council approve the request. Analysis: In response to the request for a 3 -way stop, Staff monitored the intersection and conducted a technical analysis to determine if a 3 -way stop is warranted according to the standard Caltrans criteria. The analysis involves an assessment of traffic volumes, accident statistics, vehicle delay, and pedestrian activity. The Caltrans guidelines suggest certain threshold values that should be used in the decision-making process in order to provide consistency throughout a community and throughout the state. The warrant criteria and the actual measured values for the intersection of Longfellow Avenue and Highland Avenue are shown below. Warrant Criteria Threshold Value Measured Value Warranted Accidents per Year 5/year 2 No Total Traffic at Intersection 500 vehicles/hour 528 Yes Minor Street Vehicle & Pedestrian Volume 200 vehicles & pedestrians/hour 372 Yes Delay (during peak hour) 30 sec/veh (average) 10 No As shown on the table, the traffic volumes are above the state -recommended thresholds for the total volume of traffic passing through the intersection and for the traffic and pedestrians entering the intersection from the minor street (Highland Avenue). A 3 -way stop would, therefore, be warranted based on the conditions observed during the afternoon peak hour, which occurred from 5:30 to 6:30 p.m. Technically, the state guidelines indicate that the thresholds should be exceeded for eight hours of the day, while only the afternoon peak hour meets the criteria for this intersection. The traffic volumes for other critical hours of the day (i.e., the noon hour and the morning peak hour) were below the threshold values. It should be noted, however, that the Caltrans criteria and thresholds are not hard-and-fast rules but are guidelines that should be used in the decision-making process. It is sometimes acceptable to install a 3 -way stop if there are unique circumstances that clearly indicate that a 3 -way stop would be advantageous, particularly when the traffic volume thresholds are exceeded during the peak hour. • At the intersection of Longfellow Avenue and Highland Avenue, there are visibility constraints associated with vehicles parked along the north side of Longfellow Avenue. Motorists stopped at the stop sign on Highland Avenue must edge out into the westbound travel lane of Longfellow Avenue to see the oncoming traffic, often causing vehicles to stop on Longfellow or to swerve to avoid a collision. In fact, several near misses were observed during the times that the intersection was being monitored. Eliminating several parking spaces on Longfellow Avenue could potentially alleviate these visibility problems; however, parking is a valuable resource in this area of Hermosa Beach. A more effective and less disruptive solution would be to install stop signs on Longfellow Avenue. It was also observed that up to 40 pedestrians per hour cross the street at this intersection. Pedestrian safety would be improved if 3 -way stop signs were to be installed. In summary, the conclusion of the analysis is that is would be advantageous to install stop signs on Longfellow Avenue at Highland Avenue to create a 3 -way stop. The warrant criteria for a 3 -way stop are satisfied during the afternoon peak hour and a 3 -way stop would improve safety for the numerous motorists and pedestrians who traverse this intersection. The Staff recommendation, therefore, is for the Commission to approve the request to install stop signs on Longfellow Avenue at Highland Avenue to create a 3 -way stop. Fiscal Impact: The estimated cost of installing two stop signs and the associated pavement markings would be $400. Funds are available under the current Operations and Maintenance budget of Street Maintenance. Alternatives: 1. Approve Staff's recommendation to install stop signs on Longfellow Avenue at Highland Avenue to create.a 3 -way stop. 2. Deny the request to install stop signs on Longfellow Avenue at Highland Avenue to create a 3 -way stop. 3. Send back to Staff for further study. Attachment: 1. Site Location Map 2. Resolution Respectfully submitted, • Richard D. Garland, P.E. Contract Traffic Engineer Noted for fiscal impact: Viki Copeland Finance Director Concur: 1/1411ratif /Harold C. Williams, P.E. Director of Public Works/City Engineer F:\B95\PWFILES\CCITEMS\Longfellow Highland stop sign 10-23-01.doc HIGN.AND 'Farkas C ars .House G o hs -t *'aec.� V ,L111-ty '1riafSL'es MANHATTAN HERMOSA 0 LU L CD0 ATTACHMENT 1 ---1 1 2 3 4 10 11 12 13 14 15 16 17 18' 19 20 21 22 23 24 25 26 27 28 29 • RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSABEACH, CALIFORNIA, DESIGNATING THE INTERSECTION OF LONGFELLOW AVENUE AND HIGHLAND AVENUE AS A THREE-WAY STOP CONTROL INTERSECTION WHEREAS, the City Council of the City of Hermosa Beach, California, intends to continue to improve public convenience and safety, and WHEREAS, the City Council finds that there is particular danger to motorists and pedestrians crossing at the intersection of Highland Avenue and Longfellow Avenue. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That the intersection of Longfellow Avenue and Highland Avenue is designated as "Three -Way Stop Control Intersection" and the Director of Public Works is hereby authorized to erect stop signs at all approaches to said intersection. SECTION 2. That the Director of Public Works is authorized to remove all conflicting signs and curb markings. SECTION 3. This resolution shall not become effective until appropriate signs giving notice of such three-way stop have been erected. PASSED, APPROVED and ADOPTED this 23rd day of October, 2001. ATTEST: PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California , CITY CLERK , CITY ATTORNEY APPROVED AS TO FORM: F:\B95 PWFILES\RESOS\three-way stop control at Highland & Longfellow 10-23-01.do ATTACHMENT 2 Wednesday, October 17, 2001 Honorable Mayor and Members of The Hermosa Beach City Council Regular meeting of October 23, 2001 REQUEST TO APPROVE A SOLE SOURCE CONTRACT WITH ADVANCED ELECTRONICS TO RE -LOCATE PUBLIC.SAFETY COMMUNICATIONS EQUIPMENT FOR THE POLICE AND FIRE DEPARTMENTS RECOMMENDATION Staff recommends that Council: 1. Approve a sole source contract with Advanced Electronics of Gardena, California to re -locate the radio equipment for the fire and parking enforcement channels to Hermosa View School, 1800 Prospect. (Amount of $ 10,892.45) BACKGROUND Currently, the radio equipment for the police department is housed at Hermosa View School, 1800 Prospect. The radio equipment for the fire department and parking enforcement is in the basement of the police department building with the antennas atop the fire tower. Since the establishment of the new El Segundo Communications Center which provides public safety dispatching to Hermosa Beach, it has been the desire of the police and fire staffs to re -locate and consolidate all of the communications equipment for police, fire, and parking enforcement in one location. The Hermosa View School site is about the highest elevation in Hermosa Beach. Staff feels that the placement of the fire and parking radio equipment at this location will enhance the broadcast ability of these signals. Since the closure of South Bay Hospital, the Fire Department now transports patients to Little Company of Mary Hospital in Torrance. Under the current set-up, the fire frequency signal does not carry very well to Little Company. It is felt that the placement of the antenna at a higher elevation will enhance the range of the radio reception to Little Company of Mary Hospital as well as other locations in and just out of Hermosa Beach. Staff has obtained approval from the Federal Communications Commission (FCC) to modify the existing radio licenses to be re -located to 1800 Prospect. Staff recommends that Advanced Electronics of Gardena, California be utilized to move this equipment and that they be considered as a sole source vendor for this project. Advanced Electronics is the contract vendor that has, been used for the past 10+ years to maintain the City's. public safety radio equipment infrastructure. Advanced Electronics originally installed the current public safety radio systems and their technicians are intimately familiar with the equipment. This move is complicated and must be carefully planned. Staff has a high level of confidence in the technician corps of Advanced Electronics to accomplish this project. 2g FISCAL IMPACT The funds required for the movement of this equipment have been re -appropriated in the general police budget (001-2101-5402) from last year's budget to the current 2001/02 fiscal year. (Total: $ 10,892.45 — includes tax and 10% contingency) Respectfully submitted, MICHAE IN, CHIEF OF POLICE OLIC - D 'ARTMENT CITY MANAGER Concur: -Nr-C\,`"•1\ --Ili --h, RUSS TINGLEY, FI E CHIEF FIRE DEPARTMEN Fiscal Impact: Viki Copeland, Finance Director 10/10/01 WED 08:35 FAX 310 532 8411 ADVANCED ELECTRO Q002 • • PROPOSAL PROPOSAL PROPOSAL PROPOSAL PROPOSAL PROPOSAL PROPOSAL PROPOSAL ADVANCED ELECTRONICS 18220 SOUTH BROADWAY GARDENA CA. 90248 Fax (310) 5328411 Phone (310) 532-3211 Nana: rchilsted@advano;delectronics.com DATE: 10/09/01 RFQ: HERM4 CUSTOMER: HERMOSA BEACH PD ADDRESS: CITY: CUSTOMER CONTACT: CAPT. WRIGHT PHONE# 310.318.0302 COPY TO: FMB SALESPERSON: RICH C.IIISFED SALES OFFICE: GARDENA Per your request, Advanced Electronicsis pleased to quote on your requirements. This quotation is for 90 days unless extensiai is asked for and granted in writing. This document includes data that shall not be disclosed outside "the reader", and shall not be duplicated, used, or disciwd, in whole or in part, for any purpose other than for evaluation. If however, a contract is awarded to this offerer as a result o1 orin connection with, the submission of this data, "the reader" shall have the right to duplicate, use ordisclosethe data to the extent provided ia the contract. This. restriction does not limit "the reader" the right to.weinfornution contstinedin this data Ifit is obtaised Ira other aoan a without restriction- Iaformatiaa contained herein is privileged or confidential and is exempt from the public disclosure provision thereof. It is furnished to the"reader" In sonfidenee, with the uuderslandingthat it will not, without written permission of Advanced Electronics, be reproduced, used, or disclosed for any purpose other than the purpose for which it was furnished. Please note that RFI (roue frequency interference), ahawatar whine, engine noise or internal/ &dermal interference insures ere aaa>'t covered by theAfaa,jfactiure orAdpwncedElectronics under BusowMrocL If an =kraal lute ferenee issue is identifedtids would be billed above contrrcL If there are any question please d0 not hesitate to call (310) 532-3211 or (213) 770-3211. Thank you. WORK DESCRIPTION:: RELOCATE (2) BASE STATIONS FROM PD TO :HERMOSA VIEW SCHOOL ERECT NEW ANTENNA FARM TO ACCOMMODATE NEW EQUIPMENT AND (2) EXISTING SYSTEMS. NEW STRUCTURE TO BE NO HIGHER THAN 23' TO SATISFY FTC LICENSE REQUIREMENTS AND SENSITIVE ENVIRONMENT. Advanced Electrodes TO. PROVIDE ALL PARIS AND LABOR. HERMOSA BEACH RESPONSIBLE FOR ANY PHONE LINE .REQIDREMENTS.';Advanced Electronics ALSO ACKNOWLEDGES THAT CONSTRUCTION LOCATION'S AN ACTIVE ELEMENTARY SCHOOL AND SPECIAL ATTENTION WILL BE NEEDED TO ENSURE SAFETY: # Description: PartNumberDept QTY Price Taxable: - Total. 1 RO111110' TOWER SECTIONS 12 4 _ 159.00 Y � 636.00 2. ROHN TOWER BASE 12 2 134.61 Y 269.28 3 ROHN3' TOP SECTION . OPTIONAL -12 - 2 109.00 ` Y . 218.00 4 ROHN.HOUSE BRACKET 12 2 79.10.. ` 'Y 15820 5 . •T0' X2" ALUM. PIPE 12 5 . - 32.00 Y I60.00 6 .' `Cf.AMP KTi'S 12 14 39.90 Y- 558:60 7 ANTENNA MOUNT 12 3 ' 44.95 Y 134.85 ' a GROUND ROD W/ CALDWELD 12 - 1 ' 39.95 Y. 39.95 9 #22- SOLID GROUND -CABLE 12 40 .: 2.87 - Y . 114.80 A W I111 IAXCABiE.. ', _ 12' `. , 90 3.03 Y 272.70 B ANTENNh• 12 2 845.00; Y 1690.00 C HE IAX,CO HECTORS 12 4 42.75 V 171:00 0.' LIGHTNING ARRESTORS12 4 85.00 Y 340.00 E' MISC ` ..12 1 .600.00: ,Y .600.00 Parts Total: 5363:38 Labor Total: 4110.00- Tax_ 429.07 Total: 9902.45 t MOSAAMPARM- 4A/77/4667 Honorable Mayor and Members of the Hermosa Beach City Council /17A-3/0/ October 2, 2001 Regular Meeting of October 23, 2001 APPROVE CONTRACT FOR MAINTENANCE OF CATCH BASINS Recommendation: It is recommended that the City Council: 1. Declare United Storm Water, Inc., City of Industry, California, sole source provider for maintenance of the catch basins citywide, in accordance with the provisions of Section 3.12.070 of the Hermosa Beach Municipal Code; - 2. Approve a one-year contract with United Storm Water, Inc., in the amount of $14,958 for the maintenance of 45 catch basins with 56 Drainpac storm drain filter inserts; 3. Authorize the City Manager to execute and the City Clerk to attest the Contract subject to approval of the City Attorney; and 4. Authorize the Director of Public Works to make changes as necessary not to exceed $1,042. Background: In July 2000, Council approved a $38,480.85 contract with United Storm Water, Inc. for the installation of 56 Drainpac storm drain filter inserts throughout the City. These inserts were installed under a cooperative agreement with the Cities of Manhattan Beach and Rancho Palos Verdes. During the winter season of FY 2000-01, adjustments were made in several areas in order for the filters to work properly and the storm inlets to accept the storm water efficiently. Maintenance of the filters has become a problem. At this time Staff does not have the specialized equipment necessary to do the job. . In addition, a comparison of the costs entailed for in-house performance of this function versus hiring an outside firm indicates that it would be more cost efficient to hire an outside firm at this time. DESCRIPTION CITY CONTRACTOR Skid Mounted Vacuum $13,000 $ -0- Removal, Hauling, Analysis 5,000 4,350 Master Fee Schedule cost of 100 Staff hours per cleaning, two cleanings per year 11,000 10,608 Totals $29,000 $14,958 2h • S Staff has been unable to locate other companies capable of performing all the functions that catch basin maintenance requires, i.e., cleaning, debris removal, analysis of debris, and filter repair; therefore, this firm is considered a sole source. Analysis: United Storm Water, Inc. is qualified to maintain, analyze and report on the debris captured by the filters within the City system. The recommended one-year contract would allow Staff to determine future scope of work and budgetary 'requirements. This will be in compliance with all NPDES requirements and Best Management Practices for maintaining the storm water catch basins and system. Fiscal Impact: This item is included in the current budget; therefore, no additional appropriation is required. Attachment: United Storm Water, Inc. Contract Respectfully submitted, Michael Flahe Public Works Superintendent Noted For Fiscal Impact: Concur: /,iii1 arold C. Williams, RE. • Director of Public Works/City Engineer Concur: Viki Copeland St City Manager Finance Director F:\B95\PWFILES\CCITEMS\United Storm Water contract 10-23-01.doc .01 • CITY OF HERMOSA BEACH CONTRACT SERVICES AGREEMENT FOR United Storm Water, Inc. (SHORT FORM) THIS CONTRACT SERVICES AGREEMENT (herein "Agreement") is made and entered into this 23rd day of October, 2001, by and between the CITY OF HERMOSA BEACH, a municipal corporation, (herein "City") and United Storm Water, Inc. (herein"Contractor"). NOW, THEREFORE, the parties hereto agree as follows: 1.0 SERVICES OF CONTRACTOR 1.1 Scope of Services. In compliance with all of the terms and conditions of , this Agreement, the Contractor shall perform the work or services setforth in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by reference. Contractor warrants that all work and services set forth in the "Scope of Services" will be performed in a competent, professional and satisfactory manner. 1.2 Compliance with Law. All work and services rendered hereunder shall be provided in accordance with all ordinances, resolution, statutes, rules and regulations of the City and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits, Fees and Assessments. Contractor shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Contractor shall be compensated in accordance with the "Schedule of Compensation" attached hereto as Exhibit "B" and incorporated herein by this reference, but not exceeding the maximum contract amount of fourteen thousand nine hundred fifty-eight Dollars ($14,958) ("Contract Sum"). 2.2 Method of Payment. Provided that Contractor is not in default under the terms of this Agreement, Contractor shall be paid on net 30 -day terms. 3.0 COORDINATION OF WORK 3.1 Representative of Contractor. Edward Castellanos is hereby designated as being the principal and representative of Contractor authorized to act in its behalf with respect to the work and services specified herein and make all decisions in connection therewith. 3.2 Contract Officer. Michael Flaherty is hereby designated as being the representative the City authorized to act in its behalf with respect to the work and services specified herein and make all decisions'in connection therewith ("Contract Officer"). The City Manager of the City shall have the right to designate another Contract Officer by providing written notice to the Contractor. ATTACHMENT • • 3.3 Prohibition Against Subcontracting or Assignment. Contractor shall not contract with any entity to perform in whole or in part the work or services required hereunder without the express written. approval of the City. Neither this Agreement nor any interest herein may be assigned or transferred, voluntarily • or by operation of law, without the prior written approval of City. Any such prohibited assignment or transfer shall be void. 3.4 Independent Contractor. Neither the City nor any of its employees shall have any control over the manner, mode or means by which Contractor, its agents or employees, perform the services required herein, except as otherwise set forth. Contractor shall perform all services required herein as. an independent contractor of City and shall remain under only such obligations as are consistent with that role. Contractor shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.0 INSURANCE AND INDEMNIFICATION 4.1 Insurance. The Contractor shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement including any extension thereof, the following policies of insurance: . (a) Comprehensive General Liability Insurance. A policy of comprehensive general liability insurance written on a per occurrence basis in an amount not less than either (i) a combined single limit of $500,000.00 or (ii) bodily injury limits of $250,000.00 per person, $500,000.00 per occurrence and $500,000.00 products and completed operations and property damage limits of $100,000.00 per occurrence and $100,000.00 in the aggregate. (b) Worker's Compensation Insurance. A policy of worker's compensation insurance in such amount as will fully comply with the laws of the State of California and which shall indemnify, insure and provide legal defense for both the Contractor and the City against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by the Contractor in the course of carrying out the work or services contemplated in this Agreement. (c) Automotive Insurance. A policy of comprehensive automobile liability insurance written on a per occurrence basis in an amount not less than either (i) bodily injury liability limits of $250,000.00 per person and $500,000.00 per occurrence and property damage liability limits of .$100,000.00 per occurrence and $250,000.00 in the aggregate of (ii) combined single limit liability of .. $500,000.00. Said policy shall include coverage for owned, non -owned, leased and hired cars. All of the above policies of insurance shall be primary insurance and shall name the City, its officers, employees and agents as additional insureds. The insurer shall waive all rights of subrogation and contribution it may have against the City, its officers, employees and agents and their respective insurers. All of said policies of insurance shall provide that said insurance may not be amended or canceled without providing thirty (30). days prior written notice by registered mail to the City. In the event any of said policies of insurance are canceled, the Contractor shall prior to the cancellation date, submit new evidence of insurance in conformance with this Section 4.1 to the Contract Officer. No work or services under this Agreement shall commence until • the Contractor has provided the City with Certificates of Insurance or appropriate insurance binders evidencing the above insurance coverages and said Certificates of Insurance or binders are approved by the City. CANCELLATION: SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATED THEREOF, THE ISSUING COMPANY SHALL MAIL THIRTY A (30) DAY ADVANCE WRITTEN NOTICE TO CERTIFICATE HOLDER NAMED HEREIN. [to be initialed] Agent Initials 2 • The Contractor agrees that the provisions of this Section 4.1 shall not be construed as limiting in any way the extent to which the Contractor may be held responsible for the payment of damages to any persons or property resulting from the Contractor's activities or the activities of any person or persons for which the Contractor is otherwise responsible. - The insurance required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated "A" or better in the most recent edition of Best Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the City due to unique circumstances. 4.2 Indemnification. Contractor agrees to indemnify the City, its officers, agents and employees against, and will hold and save them and each of them harmless from, any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities, including paying any legal costs, attorneys fees, or paying any judgment (herein "claims or liabilities") that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work or services of Contractor, its agents, employees, subcontractor, or invitees, provided for herein, or arising form the negligent acts or omissions of Contractor hereunder, or arising from Contractor's negligent performance of or failure to perform any term, provision covenant or condition of this Agreement, but excluding such claims or liabilities to the extent caused by the negligence or willful misconduct of the City. 5.0 TERM 5.1 Term. Unless earlier terminated in accordance with Section 5.2 below, this Agreement shall continue in full force and effect until June 30, 2002. 5.2 Termination Prior to Expiration of Term. Either party may terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to the other party. Upon receipt of the notice of termination, the Contractor shall immediately cease all work or services hereunder except as may be specifically approved by the Contract Officer. In the event of compensation for all services rendered prior to the effectiveness of the notice of termination and for such additional services specifically authorized by the Contract Officer and City shall be entitled to reimbursement for any compensation paid in excess of the services rendered. 6.0 MISCELLANEOUS 6.1 Covenant Against Discrimination. Contractor covenants that, by and for itself, its heirs, executors, assigns and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any personnor group of persons on account of race, color, creed, religion, sex, marital status, national origin, or ancestry in the performance of this Agreement. Contractor shall take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex marital status, national origin or ancestry. 6.2 Non -liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Contractor, or any successor in interest, in the event of any default or breach by the City or for any amount, which may become due to the Contractor, or to its successor, or for breach of any obligation of the terms of this Agreement. 6.3 Conflict of Interest. No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement or which effects his financial interest or the financial interest of any corporation, partnership in violation of any State statue or regulation. The Contractor warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. 6.4 Notice. Any notice, demand, request, document, consent, approval or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer, City of Hermosa Beach, 1315 Valley Drive, Hermosa Beach, California, 3 • • 90254, and in the case of the Contractor, to the person at the address designated on the execution page of this Agreement. 6.5 Interpretation. The terms of this Agreement shall be constructed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. 6.6 Integration Amendment. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understanding, if any, between the parties, and none shall be used to interpret this Agreement. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing. 6.7 Severability. Intheevent that part of this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining portions of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless. 6.8 Waiver. No delay or omission in the exercise of any right or remedy by a non -defaulting party on any default shall impair such right or remedy or be construed as a waiver. A party's consent or approval shall not be deemed to waive or render unnecessary the other party's consent to or approval of any subsequent act. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 6.9 Attorney's Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition.' to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney's fees, whether or not the matter proceeds to judgment. 6.10 Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf or said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. 4 .4 IN WITNESS WHEREOF, the parties have executed and entered into this Agreement as of the date first written above. CITY: City of Hermosa Beach, California A Municipal Corporation City Manager ATTEST: City Clerk APPROVED AS TO FORM: City Attorney CONTRACTOR: Untied Storm Water, Inc. BY: BY: Name: Paul Corn Title: Director of Operations Name: Edward Castellanos Title: Project Manager Address: • 14000 E. Valley Boulevard City of Industry, CA 91746 [END OF SIGNATURES] F:\B95\PWFILES\PWFORMS\united storm water contract, short form, 10-23-01.doc EXHIBIT A Scope of Work United will supply all necessaryequipment and personnel to maintain 45 catch basins with 56 - drainpac storm drain filter inserts. United will provide maintenance two times in a one year period as described in the STORM DRAIN WASTE WATER INLET LINER SERVICE AGREEMENT. Given the nature of this project, particularly the uncertainty as to the state and amount of waste material involved, this project is being bid on a time -plus -materials basis at the rates stated in Exhibit B. Although estimated quantities are shown, the City of Hermosa Beach shall be billed for the actual quantities used to complete this project at the unit rates shown. EXHIBIT B Clean DrainPac storm drain filtration liners: Scheduled Cleaning $ 60/DrainPac (Minimum of 20 drains) Non -Scheduled Cleaning $ 80/DrainPac Laboratory Analysis: Basic Analysis $175/sample (Title 22 TTLC metals & Hydrocarbons, gas, diesel and oil) Metals STLC Analysis $ 65/sample Metals TCLP Analysis $ 65/sample Transportation and Disposal: Non -Hazardous $ 60/ton (Waste stored in roll -off bins) California Hazardous $125/ton (Waste stored in roll -off bins) Federal Hazardous $200/ton (Waste stored in roll -off bins) Non -Hazardous $ 65/drum (Waste stored in drums) California Hazardous $ 90/drum (Waste stored in drums) Federal Hazardous • $150/ton (Waste stored in drums) Clean drums for waste storage Delivered during scheduled pick-up $40 each Cost of agreement based upon scheduled cleanings: Maintain 56 drainpacs 112 each $ 60 $ 6,720 • (2 times/year for 1 year) Maintain 45 catch basins 90 each 40 3,600 (2 times/year for 1 year) Lab.Analysis 2 each 175 350 TRANS & DISPOSAL 2 each 2,000 4,000 (NON-RCRA) • Sub -Total $14,670 Sales Tax (on 2nd item only) 288 Total $14,958 Honorable Mayor and Members of the Hermosa Beach City Council October 15, 2001 Regular Meeting of • October 23, 2001 PARKING RESTRICTIONS FOR VEHICLES OVER SIX FEET IN HEIGHT SOUTH SIDE OF GOULD AVENUE WEST OF PORTER LANE Recommendation: It is recommended that the City Council approve the Staff recommendation to prohibit the parking of vehicles greater than six feet in height on the south side of Gould Avenue west of Porter Lane for a length of 100 feet from the intersection. Background: At the August 28, 2001 meeting, the City Council adopted Resolution No. 01-6163 authorizing the use of parking restrictions within 100 feet of an intersection for vehicles that are six feet or more in height. The City has now received a request from the Sea View Villas Home Owners Association to designate the south_ side of Gould Avenue west of Porter Lane as a restricted parking zone for such high-profile vehicles. The primary objective of the request is to prohibit recreational vehicles from parking on Gould Avenue and blocking visibility at this intersection. Porter Lane is the primary access point for the Sea View Villas residential development. Analysis: Under the provisions of Resolution No. 01-6163, vehicles greater than six feet in height cari be prohibited from parking at designated locations within 100 feet of an intersection. The restricted parking zones are to be implemented at specific locations on a case-by-case basis. To inform motorists of the restrictions and render the restrictions enforceable, signs are to be installed at each applicable location. Recreational vehicles have been observed to periodically park on the south side of Gould Avenue west of Porter Lane, resulting in restricted visibility and safety risks for motorists exiting Porter Lane onto Gould Avenue. One option for alleviating the problem would be to paint red curb at this location; however, this would eliminate parking even for small vehicles. A less disruptive approach would be to implement the parking prohibition for high-profile vehicles. It is recommended, therefore, that a restricted parking zone be created on the south side of Gould Avenue for a distance of 100 feet west of Porter Lane whereby vehicles over six feet in height are prohibited from parking. If authorized by City Council, the Public Works Department would install signs on the south side of Gould Avenue that state "No Parking for Vehicles 6 Feet or More in Height," with arrows to designate the 100-footrestricted zone. While the • request is for a 120 -foot zone, the maximum allowable length is 100 feet, according to the California Vehicle Code. Alternatives: 1. Deny the Staff recommendation and direct Staff to maintain status quo relative to parking restrictions at this location. 2. Direct Staff to install red curb to eliminate parking on the south side of Gould Avenue west of Porter Lane. Fiscal Impact: The cost of installing signs to designate a parking restriction for high-profile vehicles would be approximately $500. Funds are available under the current Operations and Maintenance budget of Street Maintenance. Attachments: 1. Letter from Sea View Villas Home Owners Association 2. Location Map Respectfully submitted, Richard D. Garlan• , P. Traffic Engineer Noted for fiscal impact: Viki Copeland Finance Director Concur: /bt'r6f. C. Williams, P.E. Director of Public Works/City Engineer zdzig-1„ Concur: St •':' e '. Burr II City Manager F:\B95\PWFILES\CCITEMS\request for prohibition of 6' vehicles on Gould 10-23-01.doc 2 Sea Viewtillas Home Owners A• ociation • 736 Gould Avenue, Unit 7 Hermosa Beach, CA 90254 September 6, 2001 Mr. -Harold Williams Director of Public Works 1315 Valley Drive Hermosa Beach, CA 90254 Dear Mr. Williams: The Sea View Villas Homeowners Association thanks you and your staff for all past efforts in obtaining the Hermosa Beach Department of Public Works and City Council's approval of the measure restricting high profile vehicles from parking in areas where they would block the view of traffic and create a safety hazard. The SVV Board of Directors request (on behalf of the owners of our 33 unit complex) the Department of Public Works install signage restricting high profile vehicles from parking on the southwest intersection of Gould and Porter Lane. -It is our understanding this restriction would cover 120 feet west of this• -intersection on the south side of Gould. Our owners and guest use the Porter Lane entrance to Gould and when a high profile vehicle is parked closer than 120 feet from Porter Lane on the south side of Gould Avenue, our line of vision is blocked of vehicles coming up Gould approaching this intersection. We have had several near misses even though we are very cautious when exiting our complex. Please let us know if you require any additional information and when the anticipated signage will be installed. I can be reached at (310) 937-2270 or e-mailed at gmharvey@mindspring.corrl. Thank you very much for all your help in this matter. Gordon M. Harvey, President Sea View Villas Board of Directors ATTACHMENT 1. SITE LOCATION MAP NTS LEGEND f" ---Th SITE LOCATION • AO PUBLIC WORKS COMMISSION MEETING OF WEDNESDAY, OCTOBER 10, 2001 CITY HALL COUNCIL CHAMBERS 1315 VALLEY DRIVE 7:00 P.M. MINUTES Chairman Koch brought the meeting to order at 7:00 p.m. 1. Roll Call Present: Commissioners Cheatham, Keegan, Koch, Lombardo and Winnek Absent: None Also Present: Harold C. Williams, P.E., Director of Public Works/City Engineer Richard Garland, City Traffic Engineer Michael Flaherty, Public Works Superintendent Rhea Punneo, Administrative Assistant, Public Works Department Homayoun A. Behboodi, Associate Engineer Diane Cleary, Recording Secretary 2. Flag Salute Chairman Koch led the Pledge of Allegiance. 3. Approval of Minutes MOTION by Commissioner Cheatham to approve the Minutes of the September 12, 2001 meeting as written. Commissioner Lombardo seconded. 4. Selection of Officers Director Williams advised that the Commission could either rotate or accept nominations. MOTION by Commissioner Cheatham to nominate Commissioner Keegan for Chairman. Seconded by Commissioner Winnek. • Ayes: Cheatham, Koch, Lombardo, Winnek Noes: None Absent: None Abstain: Keegan 2j • MOTION by Commissioner Winnek to nominate Commissioner Cheatham for Vice- Chairman. iceChairman. Seconded by Commissioner Keegan. Ayes: Keegan, Koch, Lombardo, Winnek Noes: None Absent: None Abstain: Cheatham Chairman Koch thanked staff, the Commission and the Public for their help and support while he served as Chairman. Commissioner Lombardo commented that Chairman Koch has been an asset to the Commission and she thanked him for his time served as Chairman. 5. Public Comments Chris Howell, Hermosa Beach, spoke on the following: • The City of Manhattan Beach rescinded the prohibition of eastbound turns into the residential area • Congestion at Longfellow Avenue and Sepulveda Boulevard late in the afternoons • Sketchers' development impacting Longfellow Avenue and Hermosa Avenue • Suggestion that the traffic study for the northeast neighborhoods be done in conjunction with a business development study • Suggestion to study one-way on 30th Street and Longfellow Avenue going east toward the highway Vice -Chairman Cheatham suggested adding an agenda item in the future for the Commission to meet with the Manhattan Beach Public Works Department. 6. Correspondence City Traffic Engineers Association, Workshop Notice Director Williams stated that the workshop will be held on Saturday, November 10, 2001, at California Polytechnic State University, Kellogg West in Pomona. He encouraged the Commissioners to attend. 7. Items for Commission Consideration a. Non-CIP Project No. 005-01 Corona Street and Prospect Avenue Street Improvements -Street Barrier Director Williams gave a staff report and stated that staff recommends that the roadway not be vacated and move forward with the design as presented. 2 { •) • • In response to Vice -Chairman Cheatham, Director Williams informed that if the -street were vacated, two parking spaces might be gained due to the closing of Corona Street. In response to Vice -Chairman Cheatham, Director Williams explained that the parking space in the wedge area would not be lost under the new design. In response to Commissioner Koch, Director Williams stated that there would be enough room for Ms. Scelza to back a car out of her driveway under the new design. In response to Chairman Keegan, Director Williams questioned how the land would be maintained once it was vacated, and the problem of traffic turning in that area to Aviation Boulevard would still exist. In response to Commissioner Winnek, Director Williams explained that by vacating the property, the project would be slowed down due to further research, title search, etc., and staff believes the vacation would not be a benefit to the public or the City. Brian Wilcox, 1401 Corona Street Mr. Wilcox stated he has not received any public notice concerning this item and has not seen the plans. He indicated that the wedge area is a public nuisance, and he suggested that the property owners purchase the green space area. Martin Moreno, 1636 Corona Street Mr. Moreno passed out material to the Commission and expressed concern with safety issues and traffic impact. He would like to see the green space remain and be . maintained. Jeff Jones and Patricia Scelza, 1415 Corona Street Mr. Jones and Ms. Scelza expressed concern with access, turning radius clearance and safety of the street, and noted that the green space is not used that much by the community and suggested that it could be maintained privately. The Commission took a recess at 7:43 p.m. The Commission reconvened at 7:48 p.m. Chairman Keegan suggested that the applicant's driveway could exit on Prospect Avenue and the additional street area would become greens pace to the City, which could be taken care of by the applicant through an easement. Also, the parking spaces could be picked up on the street. Nina Barrett, 1401 Corona Street Ms. Barrett stated that children have not played in the green space area and is essentially used by animals and is not maintained. She expressed concern with safety issues and believed that vacating the area would be safer, giving the applicant access to Prospect Avenue. Martin Moreno . Mr. Moreno further commented that vacating the land would not benefit the City. Brian Wilcox Mr. Wilcox further commented that he sees no benefit to the property owners and neighborhood by vacating the land. Chairman Keegan closed the public hearing at 8:00 p.m. Commissioner Koch noted concern with vacating the land and the issues involved, and he believed it will not benefit the City or neighborhood. He expressed approval of the original design. Vice -Chairman Cheatham would like to see as much open space as possible be maintained, and he would like to see consideration for an expansion of the land. He is not in agreement with vacating the land.. Commissioner Winnek expressed support with vacating the land with conditions to. .keep the area open. He suggested that staff further investigate titles, substructures �. and easements for vacating the property. Commissioner Lombardo agreed. Chairman Keegan stated that there are ways to create easements and increase the parklands. He recommended that the driveway be extended out to Prospect Avenue and have the land be either vacated or to keep the green space increased, removing Corona Street at that section above 14th Street. MOTION by Chairman Keegan to recommend to staff that the driveway be extended out to Prospect Avenue with the land taken to the City for expansion with further study as to its cost. Seconded by Vice -Chairman Cheatham. Prior to the vote: Director Williams pointed out that this would change the scope of the project, with staff having to go to City Council for additional funds to pay for the design. 4 Motion failed with the following vote: Ayes: Cheatham, Keegan Noes: Koch, Lombardo, Winnek Absent: None Abstain: None MOTION by Commissioner Koch to approve staffs recommendation and to move forward to allow the project be completed in a timely fashion. Motion failed with no second. MOTION by Commissioner Winnek to support the vacation with the condition that the area be kept open with staff further investigating titles, substructures and easements. • Seconded by Commissioner Lombardo. Motion carried with the following vote: Ayes: Koch, Lombardo, Winnek Noes: Cheatham, Keegan Absent: None Abstain: None AMENDED MOTION by Commissioner Winnek to support the vacation with the condition that the area be kept open with staff further investigating titles, substructures and easements, and to keep the current project on hold until staff comes back with recommendations. Seconded by Commissioner Lombardo. Motion carried with the following vote: Ayes: Koch, Lombardo, Winnek Noes: Cheatham_ , Keegan Absent: None - Abstain: None b. Request for Stop Signs on Longfellow Avenue at Highland Avenue to Create a 3 - Way Stop Director Williams stated that a traffic study has been completed indicating that it would be advantageous to install stop signs on Longfellow Avenue at Highland Avenue to create a 3 -way stop. Vice -Chairman Cheatham agreed that the stop signs would be necessary at the intersection. Commissioner Lombardo agreed. MOTION by Commissioner Winnek to approve staff recommendation. Seconded by Commissioner Koch. Motion carried with the following vote: Ayes: Cheatham, Keegan, Koch, Lombardo, Winnek Noes:- None Absent: None Abstain: None c. Proposed New Projects for the Five -Year Capital Improvement Program — Fiscal Years 2001-02 through 2005-06 Director Williams gave a staff report and reviewed Changes 2, 3 and 4 and the added new projects. Vice -Chairman Cheatham commented on the following: • CIP 02-190 — $1.6 million missing in FY 03-04 • CIP 02-188 — Repave only from Ocean to Prospect rather than down to PCH • CIP 02-189 - Check new estimate, as the project has been significantly re - scoped • CIP 04-195 — Repave the entire stretch of 15th Street • CIP 05-103 — Check estimate and look at ways in reducing the cost of the project Commissioner Lombardo expressed concern with not having the necessary funds if Measure 8 passes. Director Williams pointed out that the CIP is a plan and not a budget with any commitment in terms of dollars, and would only move forward if the money were available. MOTION by Chairman Keegan to approve the revised CIP Budget Five -Year Plan with all corrections stated. Seconded by Commissioner Lombardo. Motion carried with the following vote: Ayes: Cheatham, Keegan, Koch, Lombardo, Winnek Noes: None Absent: None Abstain: None d. A User's Guide to the Ralph M. Brown Act The Commission received this information. 6 • S 8. Commissioners' Reports Newsrack Subcommittee Vice -Chairman Cheatham noted he met with a representative from Manhattan Beach Public Works and reviewed their newsrack program. He said there is one action remaining, proposing locations of establishing new newsracks, before bringing a recommendation to the Commission. In response to an inquiry by Commissioner Koch, Vice -Chairman Cheatham stated that graffiti would be addressed when recommendations come to the Commission. Vice -Chairman Cheatham informed that he received a notice from Redondo Beach on the Heart of the City Project and the EIR is currently ongoing. The City of Hermosa Beach has until November 19, 2001 to provide comments to the draft EIR. Director Williams noted that all comments would be forwarded to Director Blumenfeld and that the Community Development Department was handling the EIR. In response to Vice -Chairman Cheatham, Director Williams acknowledged that the City is establishing itself as an impacted -participant regarding the Heart of the City Project. In response to Chairman Keegan, Vice -Chairman Cheatham informed that copies of the EIR are available in the City of Redondo Beach's Planning Department, City Clerk's Office and Libraries. 9. Council Agenda Items - September a. Monthly Activity Report — August 2001 b. Project Status Reports - August 2001 In response to Vice -Chairman Cheatham, Director Williams explained that the deodorant blocks in storm drains are used to alleviate foul odors coming from stagnant water and are biodegradable. Vice -Chairman Cheatham noted that there would be several sewer rehabilitation projects to review in December. 10. Items Requested by Commissioners' a. Review of the Encroachment Regulations Director Williams reviewed the encroachments presented in the staff report. • i In response to Commissioner Koch, Director Williams pointed out that most - businesses that are not in compliance with the Encroachment Permit Ordinance were • grandfathered in prior to 1996. He further indicated that new businesses in violation are notified but are difficult to police. He also informed that an Encroachment Permit is not issued until a business is in compliance. Chairman Keegan expressed concern with a patio on 8th Street near Hermosa Avenue on the north side of the street blocking the sidewalk next to a fire hydrant. He would like this item agendized and to have the sidewalk put in place and the barrier blocking access to the north side of 8th Street 50 yards above Hermosa Avenue be cleared away for pedestrian walkway. Associate Engineer Behboodi informed that the City couldn't force the owner to removethe improvements unless the City plans to spend the money to construct a wheelchair ramp. Chairman Keegan added that a wheelchair ramp be included in his recommendation. Commissioner Winnek pointed out that the installation of a wheelchair ramp would be expensive, and urged the Commission to be cautious in regulating individual businesses. In response to Commissioner Winnek, Director Williams noted that staff would meet with the Police Chief regarding possible misdemeanor charges. b. Review of Construction Standards - Please bring materials previously distributed at August 8, 2001 meeting . Vice -Chairman Cheatham expressed concern with ongoing construction in the City and its impact. He also noted inconsistencies in the repair standards for roads. He would like to see the standards supplemented to ensure that the roads are adequately maintained and that new construction does not significantly impact the roads. He recommended the formation of a subcommittee to study this matter. Commissioner Koch volunteered to serve on this subcommittee. Chairman Keegan suggested looking at standards for the City to pay for a conduit for • homes that may be future developments regarding roads that may be repaved and a fee added onto the permit. 11. Other Matters Chairman Keegan expressed concern with problems with curb, gutter and sidewalk in the area of Loma Drive. He suggested seeing better planning ahead of time. i • Director Williams stated that projects are first designed per standards and then deviate from this as directed. He also said additional costs could be incurred. He said staff is committed to residents' concerns without becoming a detriment to the City. He also said what staff presents may not necessarily be approved by City Council. Chairman Keegan expressed concern with traffic flowing into the City from the Sketchers project. He suggested that a Commissioner attend the Planning Commission and report back. Director Williams pointed out that the traffic study would address the traffic impacts regarding the Sketchers project. Commissioner Koch would further like to see parking saved on Loma Drive and balance this against the other users'of the street. He would like to see a safe road for pedestrians and drivers be designed. 12. Public Comments None. Adjournment At 9:07 p.m., Chairman Keegan adjourned to the next Commission meeting, November 14, -2001. CERTIFICATION I hereby certify that the foregoing minutes are a true and complete record of the action taken by the. Public Works Commission of Hermosa Beach at the regularly schedule meeting of October 10, 2001. Michael Keegan, Chairman Harold C. Williams, P.E., Secretary Date 9 • l�/�3fj/ October 10, 2001 Honorable Mayor and Members of the Regular Meeting of Hermosa Beach City Council October 23, 2001 SUBJECT: AB 939 WASTE REDUCTION AND RECYCLING PROGRAM IMPLEMENTATION AND CONSULTING SERVICES. Recommendation Approve the attached contract and scope of work for E. Tseng & Associates (ETA) to continue to provide consultant services implementing the City's AB 939 waste reduction and recycling program. Background AB 939 is a State mandated program requiring that each local jurisdiction prepare, adopt and implement a Source Reduction and Recycling Element in order to divert 50% of it's solid waste from local landfills. The City retained Eugene Tseng & Associates (ETA) to evaluate the status of the City's progress in implementation of AB 939 and to prepare the City's annual report for submittal to the California Integrated Waste Management Board. The Board has accepted the City's annual reports and the City has been deemed to be in compliance with waste diversion requirements to date. Analysis The City has established an AB 939 surcharge for residential and commercial waste hauling to fund the project and established an AB 939 Fund for implementation programs. ETA Associates has been contracted by the City to complete annual reports required under AB 939 since 1997. Dr. Tseng is affiliated with University of California at Los Angeles and has used a creative approach for meeting the City's waste diversion objectives by utilizing U.C.L.A. graduate students to provide a cost-effective method for data collection and implementation services. Under his previous proposal, the City of Hermosa Beach had been a test jurisdiction to evaluate waste diversion efforts for the State. ETA has prepared a detailed workprogram for AB 939 compliance over the next three years. (Please See Attachment No. 1) at a total cost of $30,000. The contract period is proposed to extend to fiscal year 2002-2003 as shown below: AB 939 Contract Period Annual Report Fiscal Year Amount 1. 2000 2000/2001 $10,000 2. 2001 2001/2002 $10,000 3. 2002 2002/2003 $10,000 Total $30,000 The main focus of contract services will be to quantify and document recycling and waste diversion activities (including curbside recycling programs) and to increase residential waste 2k diversion activity for both the commercial and residential sectors to meet mandatory diversion requirements. ETA will work with staff in implementing programs outlined in the scope of work. Sol Blumen I -1d, irector Community ID evelopment Department Concur: •. . Step i R.': urr.e -1,1 City anager II:/Ab93910/01 Approved for fiscal impact: Viki Copeland, Director Finance Departement Attachments 1. Scope of Work & Contract • • City of Hermosa Beach Proposal to Provide AB 939 Compliance Reporting and Diversion Program Planning & Implementation Services FY 2000-2001 FY 2001-2002, FY 2002-2003 October 8,2001 E. Tseng and Associates 30023 West Rainbow Crest Drive Agoura Hills, CA 91301 (818) 889-8628 City of Hermosa Beach Proposal to Provide AB 939 Compliance Reporting and Diversion Program Planning & Implementation Services 1. PROPOSAL DESCRIPTION E. Tseng and Associates (ETA) proposes to provide AB 939 reporting compliance and diversion program planning and implementation services to the City of Hermosa Beach. ETA will work with the Community Development Department and the City of Hermosa Beach's franchised hauler to develop, design and implement cost effect waste diversion programs to assist the City in meeting the 50% waste reduction goals. The contractor will not start work until written authorization is received for each individual proposed task. The following are the most critical tasks that are need to be completed this year (1996): Task I. Complete the Model Annual Reports for 2000, 2001, 2002 and AB 2494 Uniform Adjustment Method Calculations The contractor will assist the City in completing the CIWMB Annual Report forms. This includes the calculation of the City's progress towards the waste reduction goal using the disposal based quantification method adopted as part of the CIWMB Uniform Adjustment Method regulations. The contractor will work with the franchised hauler and with the LA County Department of Public Works to obtain the required data collected under the CIWMB Uniform Disposal Reporting System. The contractor will also interface with the CIWMB to obtain approval of the final calculated diversion rate for 2000, 2001 and 2002. Task 2. Uniform Waste Characterization (if required by CIWMB) If the City does not reach the waste diversion goal, or if conditions require a new waste characterization due to needed changes in the Source Reduction and Recycling Element, a new waste characterization may be required by the CIWMB. A quantitative field study (visual or physical sampling program) may be required to validate the basis of proposed diversion plans. If a waste characterization is required by the CIWMB or needed for plan implementation, the contractor will work with the franchised hauler and the CIWMB to design the characterization so that it is consistent with the CIWMB Uniform Waste Characterization Method. The contractor will also utilize the new planning tools currently being developed for the CIWMB through the University of California at Los Angeles Extension. Task 3. Uniform Diversion Reporting The contractor will also prepare the necessary documents to comply with the Uniform Diversion Reporting when the regulations are finalized. The contractor will work with the franchised hauler, the Los Angeles County Department of Public Works, and the CIWMB to obtain the necessary data to complete the reporting form(s). Task 4. Develop Diversion Program Options and Implementation Schedule The contractor will develop and prioritize a list of potential waste diversion programs options for discussion and selection by the City. A brief description of each of the recommended programs will be prepared. For each diversion program selected by the City for implementation, the contractor will develop a budget and schedule and a projected diversion tonnage which will be presented for final approval. Task 5. Diversion Program Implementation For each of the programs selected for implementation, the contractor will organize and coordinate the most appropriate and cost effective approach to implement the diversion program. The contractor may utilize UCLA Student Research Interns, instructors, and personnel from various local environmental 503(c)(3) non-profit organizations to provide cost effective technical assistance and implementation labor services. Programs implemented for the City may be documented for case studies for teaching purposes in UCLA courses. The organizational, budget, and operational details of all programs selected for implementation programs will be provided to the City for final review before start of the actual implementation. The contractor will also provide monitoring and evaluation reports as part of the implementation. The contractor will work with the CIWMB (and the franchised hauler if participating) to develop acceptable quantification methods and documentation for the programs for the annual diversion reporting requirements and for providing backup for an alternate generation based diversion quantification method. E. Tseng has contacted the California Integrated Waste Management Board (CIWMB) about utilizing the City of Hermosa Beach as a test jurisdiction for CIWMB Cost Model Study and for the Uniform Waste Characterization Study. By participating, the City will be able to utilize and test the newest planning tools that the CIWMB ire developing, and will work with the franchised hauler in the planning effort for programs that will require the cooperation of the franchised hauler in the implementation. Task 6. Other Services as Needed The contractor can provide other environmental compliance, planning, and implementation services as required. The City can request additional services on an as needed basis for an hourly rate of $90 per hour. E. Tseng also serves as an Technical Editor for the a magazine titled "MSW Management" and has arranged to have one or more article(s) in a future issue about the results of the cooperative effort of the City, the CIWMB, the franchised hauler, and UCLA to achieve the 50% waste reduction goal. The contractor is uniquely qualified to provide the required services to enable the City of Hermosa Beach to reach the 50% diversion goals and to meet its regulatory compliance reporting. A detailed qualifications statement is attached. 2. COST OF SERVICES The estimated cost of completing the tasks are as follows: Task 1. $3500 Task 2. Depends upon characterization method chosen. Not required at this time. Task 3. $ 2000 Task 4. $4000 Task 5. Depends upon programs selected. Budget details will be provided once programs are selected. Task 6. As needed, for $90/hr. The fixed price cost estimate for the completion of Tasks 1, Tasks 3, and Tasks 4 is a total of $ 9,500 plus and estimated $ 500 for reasonable expenses (e.g., mileage, travel if required, etc.). Total cost for the project will not exceed $30,000 @ $10,000 per year, FY 2000- 2001, FY2001-2002, FY2002-2003. Consulting Services Contract This Agreement is entered into as of July 8, 1996, between the City of Hermosa Beach (City) and E. Tseng and Associates (ETA). ETA is an independent contractor and is not an employee of the City. ETA will not make any warranties for City. ETA is not authorized to contract on behalf of City. The scope of work to be provided by ETA for City is shown in Attachment A. The compensation rates for services rendered by ETA personnel/associates are shown in Attachment B. City will proved written authorization for commencement of each task to ETA. The cost of each task directive with a not -to -exceed is included in each task description. City may reduce the scope of services and the corresponding compensation provided by giving written notice to ETA. Such reduction of the scope of services and compensation may be made by City without ETA approval. This Agreement or any phase of the agreement may be terminated at any time by City at its convenience and, in such event, ETA will be paid for services rendered prior to the termination. This Agreement may be amended, modified, or changed only in writing and signed by both City and ETA. The provisions of this Agreement shall be deemed severable and the invalidity of the unenforceability of any provision shall not effect the validity and enforceability of other provisions hereof. In any provision of this Agreement is unenforceable for any reason whatsoever, such provision shall be appropriately limited and given effect to the extent that it may be enforceable. The term of the Agreement is for a period of twelve (36) months, beginning with the signing date above. ETA shall treat all materials received from City as confidential. ETA may utilize composition data from sampling programs in an aggregate form (averaged with other data) for other research projects. This contract shall be governed by the laws of the State of California. City of Hermosa Beach E. Tseng and Associates City of Hermosa Beach Proposal to Provide AB 939 Compliance Reporting and Diversion Program Planning & Implementation Services FY 2000-2001 FY 2001-2002, FY 2002-2003 October 8,2001 E. Tseng and Associates 30023 West Rainbow Crest Drive Agoura Hills, CA 91301 (818) 889-8628 SUPPLEMENTAL INFORMATI(1N City of Hermosa Beach Proposal to Provide AB 939 Compliance Reporting and Diversion Program Planning & Implementation Services 1. PROPOSAL DESCRIPTION E. Tseng and Associates (ETA) proposes to provide AB 939 reporting compliance and diversion program planning and implementation services to the City of Hermosa Beach. ETA will work with the Community Development Department and the City of Hermosa Beach's franchised hauler to develop, design - and implement cost effect waste diversion programs to assist the City in meeting the 50% waste reduction goals. The contractor will not start work until written authorization is received for each individual proposed task. The following are the most critical tasks that are need to be completed this year: Task 1. Complete the Model Annual Reports for 2000, 2001, 2002 and AB 2494 Uniform Adjustment Method -Calculations The contractor will assist the City in completing the CIWMB Annual Report forms. This includes the calculation of the City's progress towards the waste reduction gbal using the disposal based quantification method adopted as part of the CIWMB Uniform Adjustment Method regulations. The contractor will work with the franchised _hauler and with the LA County Department of Public Works to obtain the required data collected under the CIWMB Uniform Disposal Reporting System. The contractor will also interface with the CIWMB to obtain approval of the final calculated diversion rate for 2000, 2001 and 2002. Task 2. Uniform Waste Characterization (if required by CIWMB) If the City does not reach the waste diversion goal, or if conditions require a new waste characterization due to needed changes in the Source Reduction and Recycling Element, a new waste characterization may be required by the CIWMB. A quantitative field study (visual or physical sampling program) may be required to validate the basis of proposed diversion plans. If a waste characterization is required by the CIWMB or needed for plan implementation, the contractor will work with the franchised hauler and the CIWMB to design the characterization so that it is consistent with the CIWMB Uniform Waste Characterization Method. The contractor will also utilize the new planning tools currently being developed for the CIWMB through the University of California at Los Angeles Extension. Task 3. SB 1066 Extension The contractor will also prepare the necessary documents to comply with the SB 1066 forms to request an up to additional 5 years to reach 50%. The contractor will prepare the filing should the CIWMB recommend so during the review process. The contractor will work with the franchised hauler, the City and the CIWMB to develop the program implementation plan as needed. Task 4. Develop Diversion Program Options and Implementation Schedule The contractor will develop and prioritize a list of potential waste diversion programs options for discussion and selection by the City. A brief description of each of the recommended programs will be prepared. For each diversion program selected by the City for implementation, the contractor will develop a budget and schedule and a projected diversion tonnage which will be presented for final approval. A monitoring system will also be developed and maintained. The contractor will also conduct an audit of the new franchise hauler's recycling operations and diversion results. The audit will include a site visit to the MRF to insure that the allocated diversion tonnage is correctly reported. Task 5. Diversion Program Implementation For each of the programs selected for implementation, the contractor will organize and coordinate the most appropriate and cost effective approach to implement the diversion program. The contractor may utilize UCLA Student Research Interns, instructors, and personnel from various local environmental 503(c)(3) non-profit organizations to provide cost effective technical assistance and implementation labor services. Programs implemented for the City may be documented for case studies for teaching purposes in UCLA courses. The organizational, budget, and operational details of all programs selected for implementation programs will be provided to the City for final review before start of the actual implementation. The contractor will also provide monitoring and evaluation reports as part of the implementation. The contractor will work with the CIWMB (and the franchised hauler if participating) to develop acceptable quantification methods and documentation for the programs for the annual diversion reporting requirements and for providing backup for an alternate generation based diversion quantification method. E. Tseng has contacted the California Integrated Waste Management Board (CIWMB) about utilizing the City of Hermosa Beach as a test jurisdiction for testing a business tracking database. By participating, the City will be able to utilize and test the newest planning tools that are being developing. Task 6. Other Services as Needed The contractor can provide other environmental compliance, planning, and implementation services as required. The City can request additional services on an as needed basis for an hourly rate of $100 per hour. E. Tseng also serves as an Technical Editor for the a magazine titled "MSW Management" and has arranged to have one or more article(s) in a future issue about the results of the cooperative effort of the City, the CIWMB, the franchised hauler, and UCLA to achieve the 50% waste reduction goal. The contractor is uniquely qualified to provide the required services to enable the City of Hermosa Beach to reach the 50% diversion goals and to meet its regulatory compliance reporting. A detailed qualifications statement is attached. 2. COST OF SERVICES The estimated cost of completing the tasks are as follows: Task 1. $3500 Task 2. Depends upon characterization method chosen. Not required at this time. Task 3. $ 2000 Task 4. $4000 Task 5. Depends upon programs selected. Budget details will be provided once programs are selected. Task 6. As needed, for $l00/hr. The fixed price cost estimate for the completion of Tasks 1, Tasks 3, and Tasks 4 is a total of $ 9,500 plus and estimated $ 500 for reasonable expenses (e.g., mileage, travel if required, etc.). Total cost for the project will not exceed $30,000 @ $10,000 per year, FY 2000- 2001, FY2001-2002, FY2002-2003. Consulting Services Contract This Agreement is entered into as of October 8, 2001, between the City of Hermosa Beach (City) and E. Tseng and Associates (ETA). ETA is an independent contractor and is not an employee of the City. ETA will not make any warranties for City. ETA is not authorized to contract on behalf of City. The scope of work to be provided by ETA for City is shown in Attachment A. The compensation rates for services rendered by ETA personnel/associates are shown in Attachment B. City will proved written authorization for commencement of each task to ETA. The cost of each task directive with a not -to -exceed is included in each task description. City may reduce the scope of services and the corresponding compensation provided by giving written notice to ETA. Such reduction of the scope of services and compensation may be made by City without ETA approval. This Agreement or any phase of the agreement may. be terminated at any time by City at its convenience and, in such event, ETA will be paid for services rendered prior to the termination. This Agreement may be amended, modified, or changed only in writing and signed by both City and ETA. The provisions of this Agreement shall be deemed severable and the invalidity of the unenforceability of any provision shall not effect the validity and enforceability of other provisions hereof. In any provision of this Agreement is unenforceable for any reason whatsoever, such provision shall be appropriately limited and given effect to the extent that it may be enforceable. The term of the Agreement is for a period of twelve (36) months, beginning with the signing date above. ETA shall treat all materials received from City as confidential. ETA may utilize composition data from sampling programs in an aggregate form (averaged with other data) for other research projects. This contract shall be governed by the laws of the State of California. City of Hermosa Beach E. Tseng and Associates October 15, 2001 Honorable Mayor and Members of The Hermosa Beach City Council Regular Meeting of October 23, 2001 /v/oRM) SAND AND STRAND RUN PARKINGWAIVER Recommendation Staff recommends that Council waive the parking fees and time limits for the meters during the Sand and Strand Run on Sunday, February 10, 2002 from 10:OOam to 12 noon. The waiver is requested for the meters on both sides of Pier Avenue from Manhattan Avenue to Hermosa Avenue, and on Hermosa Avenue between 8th and 16th Streets. Background The Sand and Strand Run, now in it's 50th year is an annual event in Hermosa Beach. The run is unique in its course design with 55% of the run on the sand and 45% of the run on the strand. In addition to the run, there are activities and running events for children. The event is co-sponsored by the City and PROJECTtouch, proceeds will be divided less the cost of race timing, which is borne solely by the City. Last year the City received $1040 after the cost of race timing was deducted. PROJECTtouch is a local non-profit agency serving at risk youth and families since 1973. Analysis The Council has considered and approved similar requests for parking fee waivers in past years. The approval of this request would maintain the consistency of one of Hermosa Beach's most popular community events and would encourage race participation. Other Alternatives Available to the Council: 1. Do not waive fees FISCAL IMPACT Resident meters: Commercial meters: MAXIMUM POTENTIAL USE $225.00 50 meters x 2 hours @ $0.75 per/hour=$75.00 100 meters x 2 hours @ $0.75 per/hour—$150.00 Respp9tfully submitted 1444A — Shaunna Donahue Recreation Supervisor Concur: Mary I1;6oney Director, Community Resources 21 • /9/A3//Z PARKS, RECREATION AND COMMUNITY RESOURCES ADVISORY COMMISSION MINUTES OF THE OCTOBER 2, 2001 MEETING Roll Call: Present: Chairperson Francis, and Commissioners Bell, Fishman, Hollander, and Yoon Staff: Rooney Approval of September 4, 2001 Minutes Motion: "To approve as submitted." Hollander/Fishman All Ayes Correspondence N/A Public Comment Diane Miller, President of the Woman's Club, addressed the Commission to invite them to attend the Woman's Club Pancake Breakfast, October 21 from 8 AM to Noon. Matters for Commission Consideration Civic Theater Fee Waiver for Sandpipers Motion: "To waive performance fees, clean-up fees, and damage deposits of the Civic Theater for their two general membership meetings and a fashion show between January and March 2002." Fishman/Hollander — All Ayes Staff Notes Tour of parks needs to be scheduled. Motion: "To Adjourn" Hollander/Yoon — All Ayes Adjournment: 7:45 PM a October 17, 2001 Honorable Mayor and Members of the Hermosa Beach City Council DA1 ) Regular Meeting of October 23, 2001 RENEWAL OF AGREEMENT WITH SOUTH BAY CENTER FOR DISPUTE RESOLUTION FOR THE 2001-02 FISCAL YEAR Recommendation: That the City Council approve the attached agreement with the South Bay Center for Dispute Resolution. Background: The South Bay Center for Dispute Resolution agreement was for a portion of the last fiscal year, as we changed providers last fall. The attached agreement is for the entire 2001-02 fiscal year under the same terms and conditions. The number of cases has been increasing and, if the trend continues, it will probably be necessary to increase the budget allocation for this service. Staff will report at mid -year on the activity level. The service is a very valuable one offered to our residents and used by several City departments to help solve various kinds of disputes. Respectfully submitted, SphenR.Bi ell City Manager r 10/02/2001 15:18 FAX 7980857 South Bay Center SOUTH BAY CENTER DISPUTE RESOLUTION Steve Burrell, City Manager City of Hermosa Beach LANCE Wm1 JAN Executive Director 1015 4th Street Hermosa Beach Calif. 90254 (310) 376-7007 (310) 798-0857 FAX October 2, 2001 Dear Steve, I am writing this letter to request that the current Agreement between the Center and the City of Hermosa Beach continue in effect under the existing terms and conditions for the 2001-2002 fiscal year. If you need any additional information, please let me know. Sincerely, Lance Widman, Executive Director Ii 0 01 AGREEMENT This Agreement ("Agreement") is entered into on ,2001, by and between the City of Hermosa Beach, a municipal corporation ("City"), and the South Bay Center for Dispute Resolution ("Center"). RECITALS A. City desires to engage professional community-based dispute resolution services for the benefit of City residents and businesses. B. Center represents that it possesses the qualifications, experience and expertise to provide such services. NOW, THEREFORE, in view of the foregoing and the covenants contained herein, the parties mutually agree as follows: 1. Services: Center will provide services to City as set forth in the Program of Services attached hereto as "Exhibit A" and incorporated herein by reference. Any services proposed or requested in addition to those included herein must be agreed to in writing by the parties. All services provided by Center shall be performed to the highest quality professional standards of diligence and skill, and in compliance with all applicable laws of City, state and federal governments. • • 2. Compensation: City agrees to pay Center, as full compensation for the services to be performed pursuant to this Agreement, the amount set forth in the Fee Schedule attached hereto as "Exhibit B" and incorporated herein by reference. In no event shall compensation hereunder exceed $5,000 per fiscal year absent a written amendment to this Agreement. Center shall not be entitled to any additional compensation for expenses except by prior written authorization of City. City agrees to pay Center quarterly for services performed under this Agreement within thirty (30) days of receipt of an invoice from Center in a format approved by the City Manager. Center shall accompany each invoice for payment with a written report containing the following information: Cases opened, name of clients, nature of dispute, referral source, disposition of dispute, information and referrals, as well as outreach activities including meetings with City staff, community groups and agencies. 3. Term: The term of this Agreement shall be commencing and ending . This Agreement may be extended by mutual agreement in writing by City and Center. • • 4. Status of Center as an Independent Contractor: Center is an independent contractor in all respects in the performance of this Agreement and shall not be considered an employee of the City for any purpose. City shall not assume any liability for payment.of any salaries, wages or compensation, including for injury or sickness, to any Center personnel or subcontractor(s) performing services under this Agreement, and such personnel or subcontractor(s) shall have no right to any City service, status or benefit under this Agreement. 5. Liability: Center agrees to indemnify, defend and hold harmless City, its officers, agents, employees and representatives from and against all claims, liabilities, damages, causes of action or judgments (including reasonable attorney fees and costs of suit) arising from Center's negligent actions or omissions during its performance of services under this Agreement. The Center further agrees at its expense to procure and maintain in effect duringthe term of this Agreement a policy of comprehensive commercial liability insurance from a carrier approved by City with limits of liability not less than $1,000,000 each occurrence, $1,000,000 aggregate protective and contractual, and $1,000,000 aggregate products, which policy shall name City and its officers, employees and agents as J additional insureds and not be subject to cancellation absent thirty days advance notice to City. 6. Subcontracts: Any subcontracts entered into by Center for services to be rendered under this Agreement shall be for Center's benefit alone and, as such, shall be its responsibility with no liability resting on City. 7. Default: In the event that Center is in default under the terms of this Agreement, it is expressly agreed that City, after providing a reasonable opportunity to cure the default, shall have no obligation or duty to continue compensating Center for any work performed after the date of the default. 8. Mediation of Disputes: The parties agree that in the event a dispute arises in the performance of this Agreement, prior to commencing litigation the parties shall agree to mediate their dispute. The parties shall mutually agree upon the selection of the mediator of any and all disputed claims. 9. Reimbursement: Each party agrees that in the event of a court determination that a party is in material default in the performance of this Agreement, the defaulting party will reimburse the non -defaulting party for all expenses (including reasonable attomey's fees) incurred by such non -defaulting party in connection with enforcement .of its rights under this Agreement. 10.Conflict of Interest: Center shall avoid activities that may result in a conflict of interest in fact or the appearance of a conflict of interest.relating to its performance under this Agreement. 11.Notices: Notices shall be given pursuant to this Agreement on the party to be notified, or by written notice upon such party deposited in the custody of the United States Postal Service addressed as follows: City: Center: Lance Widman, Executive Director South Bay Center for Dispute Resolution 1015 4 Street Hermosa Beach, Calif. 90254 The notices shall be deemed to have been given as of the date of personal service, or as of the date of deposit of the same in the custody of the United States Postal Service. 12.Amendments: This Agreement may be amended so long as such amendment is agreed upon in writing by City and Center. 13.Termination: Either City or Center may terminate this Agreement without cause so long as written notice of intent to terminate is given by the other party at least thirty (30) days prior to the termination date. Upon termination notice by City, Center shall promptly discontinue all services affected (unless the notice directs otherwise), and shall promptly deliver to City all data, reports, summaries and such other information and materials as may have been accumulated by Center in the performance of this Agreement, whether completed or in progress. Center shall be entitled to reasonable compensation for the services it performed up to the date of termination. 14.Entire Agreement: This document constitutes the entire Agreement between the parties and there are no other agreements, expressed or implied, except as provided in this Agreement IN WITNESS WHEREOF, that City has by action of its City Council authorized this Agreement to be executed for and on behalf of the City of Hermosa Beach by the City Manager and that Center has caused same to be executed by its Executive Director. CITY OF HERMOSA BEACH By Date Stephen R. Burrell, City Manager APPROVED AS TO FORM: ATTEST: Michael Jenkins, City Attorney Elaine Doerfling, City Clerk SOUTH BAY CENTER FOR DISPUTE RESOLUTION By Date Lance Widman,Executive Director AGREEMENT This Agreement ("Agreement") is entered into on July 1, 2001, by and between the City of Hermosa Beach, a municipal corporation ("City"), an the South Bay Center for Dispute Resolution ("Center"). RECITALS A. City desires to engage professional community-based dispute resolution services for the benefit of City residents and businesses. B. Center represents that it possesses the qualifications, experience and expertise to provide such services. NOW, THEREFORE, in view of the foregoing and the covenants contained herein, the parties mutually agree as follows: 1. Services: Center will provide services to City as set forth in the Program of Services attached hereto as "Exhibit A" and incorporated herein by reference. Any services proposed or requested in addition to those included herein must be agreed to in writing by the parties. All services provided by Center shall be performed to the highest quality professional standards of diligence and skill, and in compliance with all applicable laws of City, state and federal governments. SUPPLEMENTAL INFORMATION n • • 2. Compensation: City agrees to pay Center, as full compensation for the services to be performed pursuant to this Agreement, the amount set forth in the Fee Schedule attached hereto as "Exhibit B" and incorporated herein by reference. In no event shall compensation hereunder exceed $5,000 per fiscal year absent a written amendment to this Agreement. Center shall not be entitled to any additional compensation for expenses except by prior written authorization of City. City agrees to pay Center quarterly for services performed under this Agreement within thirty (30) days of receipt of an invoice from Center in a format approved by the City Manager. Center shall accompany each invoice for payment with a written report containing the following information: Cases opened, name of clients, nature of dispute, referral source, disposition of dispute, information and referrals, as well as outreach activities including meetings with City staff, community groups and agencies. 3. Term: The term of this Agreement shall commence on July 1, 2001, and extend to June 30, 2002. This Agreement may be extended by mutual agreement in writing by City and Center. 4. Status of Center as an Independent Contractor: Center is an • • independent contractor in all respects in the performance of this Agreement and shall not be considered an employee of the City for any purpose. City shall not assume any liability for payment of any salaries, wages or compensation, including for injury or sickness, to any Center personnel or subcontractor(s)performing services under this Agreement, and such personnel or subcontractor(s) shall have no right to any City service, status or benefit under this Agreement. 5. Liability: Center agrees to indemnify, defend and hold harmless City, its officers, agents, employees and representatives from and against all claims, liabilities, damages, causes of action or judgments (including reasonable attorney fees and costs of suit) arising from Center's negligent actions or omissions during its performance of services under this Agreement. The Center further agrees at its expense to procure and maintain in effect during the term of this Agreement a policy of comprehensive commercial liability insurance from a carrier approved by City with limits of liability not less than $1,000,000 each occurrence, $1,000,000 aggregate protective and contractual, and $1,000,000 aggregate products, which policy shall name City and its officers, employees and agents as • • additional insureds and not be subject to cancellation absent thirty days advance notice to City. 6. Subcontracts: Any subcontracts entered into by Center for services to be rendered under this Agreement shall be for Center's benefit alone and, as such, shall be its responsibility with no liability resting on City. 7. Default: In the event that Center is in default under the terms of this Agreement, it is expressly agreed that City, after providing a reasonable opportunity to cure the default, shall have no obligation or duty to continue compensating Center for any work performed after the date of the default. 8. Mediation of Disputes: The parties agree that in the event a dispute arises in the performance of this Agreement, prior to commencing litigation the parties shall agree to mediate their dispute. The parties shall mutually agree upon the selection of the mediator of any and all disputed claims. 9. Reimbursement: Each party agrees that in the event of a court determination that a party is in material default in the performance of this Agreement, the defaulting party will reimburse the non -defaulting party for all expenses (including reasonable attorney's fees) incurred • • by such non -defaulting party in connection with enforcement of its rights under this Agreement. 10.Conflict of Interest: Center shall avoid activities that may result in a conflict of interest in fact or the appearance of a conflict of interest relating to its performance under this Agreement. 11.Notices: Notices shall be given pursuant to this Agreement on the party to be notified, or by written notice upon such party deposited in the custody of the United States Postal Service addressed as follows: City: Stephen Burrell, City Manager City Hall 1315 Valley Drive Hermosa Beach, Calif. 90254 Center: Lance Widman, Executive Director South Bay Center for Dispute Resolution 1015 4th Street Hermosa Beach, Calif. 90254 The notices shall be deemed to have been given as of the date of personal service, or as of the date of deposit of the same in the custody of the United States Postal Service. 12.Amendments: This Agreement may be amended so long as such amendment is agreed upon in writing by City and Center. • 13.Termination: Either City or Center may terminate this Agreement without cause so long as written notice of intent to terminate is given by the other party at least thirty (30) days prior to the termination date. Upon receipt of a termination.notice by City, Center shall promptly discontinue all services affected (unless the notice directs otherwise), and shall promptly deliver to City all data, reports, summaries and such other information and materials as may have been accumulated by Center in the performance of this Agreement, whether completed or in progress. Center shall be entitled to reasonable compensation for the services it performed up to the date of termination. 14.Entire Agreement: This document constitutes the entire Agreement between the parties and there are no other agreements, expressed or implied, except as provided in this Agreement IN WITNESS WHEREOF, that City has by action of its City Council authorized this Agreement to be executed for and on behalf of the City of Hermosa Beach by the City Manager and that Center has caused same to be executed by its Executive Director. • CITY OF HERMOSA BEACH By Stephen Burrell, City Manager Date APPROVED AS TO FORM: ATTEST: Michael Jenkins, City Attorney Elaine Doerfling, City Clerk SOUTH BAY CENTER FOR DISPUTE RESOLUTION By Date Lance Widman, Executive Director The South Bay Center for Dispute Resolution Program of Services Exhibit A The following services will be provided by the South Bay Center for Dispute Resolution to the City of Hermosa Beach: Resolution Services: The Center is available to serve persons who may be experiencing conflict in their personal or professional lives. This includes landlords and tenants, neighbors, businesses and consumers, employers and employees, as well as family members, roommates and friends. The Center's staff will assess the problem and initially help the parties to resolve the matter through phone conciliation. If the dispute is appropriate for mediation and the parties are willing to participate, a mediation will be scheduled. At the mediation an experienced mediator will assist the parties to arrive at a mutually satisfactory resolution of their conflict. This is usually done in the form of a verbal or written settlement agreement. If the parties involved in a dispute are referred to the Center by any member of the City's staff, City Newsletter or Website, and a case file is opened for further action by the Center's staff, there will be no charge to the parties for the Center's services. However, parties who are referred to the Center by sources other than the City will be charged an appropriate sliding scale fee when a case file is opened for further action. Information and Referral: When inquiries are received by the Center from people who need basic information, legal assistance or whose situation, after review by the Center's stafZ is not appropriate for the Center's services, the requested information will be provided and/or referrals will be made to appropriate community resources. This may include City departments, other public agencies or social service organizations. Community Outreach: The Center will provide outreach activities within the City of Hermosa Beach. This will include networking with other social service agencies, meeting with community groups about the dispute resolution services offered by the Center, as well as offering presentations and turnings on conflict resolution for City staff, residents and community groups. Monitoring and Evaluation: The City will monitor and evaluate the performance of the Center's services and activities and will have access to records and other documents related to the Censer's performance except as they may be protected by the California Evidence Code. During such a review the confidentiality of persons utilizing the Center's services shall be respected. These evaluation reviews will focus on the effectiveness of the Center's program, the impact of its services on the community, and theextent to which the Center's services address the concerns and priorities of the City. Contact Person: Lance Widman, Executive Director, South Bay Center for Dispute Resolution, 1015 4th Street, Hermosa Beach, 90254.. (310) 376-7007 • FEE SCHEDULE EXHIBIT B QUARTERLY OPERATIONS FEE:5 $ 00 CASE FILE FEE: (maximum 20 -cases) $150 TOTAL: (NOT TO EXCEED) $5,000 October 18, 2001 Honorable Mayor and Members of The Hermosa Beach City Council City Council Meeting of October 23, 2001 IReview and Approval of Class Specification for Code Enforcement Officer Recommendation Staff recommends that the City Council approve the class specification for Code Enforcement Officer. Background A new full-time position in the Community Development Department was approved in the 2001/2002 fiscal year budget. This position replaces a part-time temporary position budgeted during the previous year. As there was no existing class specification for Code Enforcement Officer a new specification has been developed. Analysis The attached class specification for Code Enforcement Officer has been developed by reviewing the duties to be performed by this position and by surveying other local agencies for comparable classifications. There has been a need in the Community Development Department to enforce building and zoning code violations and respond to residents' complaints. Previously, this duty was shared with other planning and building staff. Under this previous arrangement, it has been difficult to follow up on these violations and work towards bringing the properties into compliance. A part-time Code Enforcement Officer was brought in. last year to begin clearing the backlog. This year the position was budgeted as a full-time position in order to meet the ongoing volume of work and ensure that the cases are brought to resolution either through prosecution or voluntary compliance. The Civil Service Board reviewed and approved this proposed specification at their meeting of October 17, 2001. Following review and approval by the City Council, staff will begin a recruitment and examination to fill the vacant position. Respectfully Submitted: Concur: M' ael E.rl Stephen Burrell ersonnel & Risk anagement Director City Manager CITY OF HERMOSA BEACH Class Specification CODE ENFORCEMENT OFFICER DEFINITION Under direction of the Community Development Director or designee, inspects properties to ensure compliance with zoning and building codes and ordinances; interacts with the public to investigate and respond to citizen and business complaints and violations; performs other related duties as required. EXAMPLES OF DUTIES Duties may include, but are not limited to the following: Inspect residential, commercial, and other properties to determine the status of compliance with City codes and policies; coordinate work with the City Prosecutor as required; answer complaints and citizen requests for enforcement of City ordinances covering activities or circumstances related to signing, building occupancy, nuisances, housing conditions, construction, land use, dumping, zoning violations, sanitation, refuse storage, property maintenance, and other conditions; conduct regular field inspections; meet with owners, tenants, contractors, developers, etc. to review and explain code requirements and violations, or potential violations; prepare documents, photographs, and other records as needed. QUALIFICATION GUIDELINES Knowledge, Skills & Abilities: Knowledge of applicable laws, standards, and regulations related to various land use, nuisance, public safety codes and inspection techniques and some knowledge of code enforcement principles, practices and methods as applicable. Must have the ability to prepare, organize, and maintain field data, reports, and systems; analyze complex situations, problems, and data, and use sound judgment in drawing conclusions and making decisions; communicate effectively with others orally and in writing; establish and maintain effective working relationships with citizens, employees, supervisors, and the general public; effectively handle stressful situations and deal with difficult or angry people. Education and Experience: High school graduated or equivalent. Experience in code enforcement, inspection or investigation activities involving substantial public contact is desired. License/Certificates: Possession of a valid Class C California driver's license with a safe driving record is required and must be maintained during the course of employment. Approved by the Civil Service Board: October 17, 2001 Approved by the City Council : 10/08/2001 08:32 FAX 9099866497.. Steve Gray a003 ACORD CERTIFICATE OF INSURANCE (ACORD 25-S 7-90) THIS CERTIFICATE IS ISSUED ASA Far= OF INFORMATION (NET AND CONFERS NO RIGHTS UPON THE CTATIPICAT£ HOLDER. TRIS CERTIFICATE DOES NOT AMEND. EXTEND. OR ALTER THE COVERAGE AFFORDED ET THE POLICIES BELOW. PRODUCER STEPHEN 1150 N. UPLAND R. GRAY INSURANCE AGENCY MOUNTAIN AVENUE, SUITE 102-D CA 91786 INSURED CORONA CONSTRUCTORS 1641 COMMERCE STREET CORONA CA 91720 COMPANIES AFFORDING COVERAGE: CCNERME A: GENERAL SECURITY INSURANCE COMPANY CCM= 8: CENTURY. NATIONAL INSURANCE COMPANY COMPANT C: COM= D: ffia TE 20 CB TIPP TR= POLICIad OP 2N3ORIENC21212219 Ba.OF B'>,VE MISS 25513612 TO TEM MVO= mo® AZOV! TOO 2NO PCLICT PIODICO ZPOIC7►EED. HOTESTe3TAI®Dp ART YEOCIA>DIDiT. TS= OR C101012TTO I OW= CONTRACT ON O2lIDE DOT NP7R VT= BZBP= TO RSCA ffiS =name= tar » 22SOm OA= PERSAIII. T SE9MMUNEkASTESEAD ET Tai MD= asscasso mom 23 SOW= TO= TOONM. JOCCLOSID33 IMO CONO=OIO OF BOOB POLIO CO WPC Or LTA SfSCRASICS Da=cr raw= arrem va bar►rsa. 17I12131 QP 22E -T.. TO (A) GENERAL LIABILITY (I)COMMERCTIlT. GENERAL LIABILITY ( )CLAIMS MADE (I)OCCURANCE (X)OWNER'S & CONTRACTORS PROTECTIVE O (8) .AUTOMOBILE LIABILITY ( ) ANY. AUTO ( )ALL OWNED AUTOS (I)SCHEDULED AUTOS ( )HIRED AUTOS ( )NON -OWNED AUTOS ( ?GARAGE LIABILITY () ( ) EXCESS LIABILITY. ( )UNIDRELLA ECRM ( )OTHER THAN UMBRELLA FORM WORXER'S COMPENSATION 4 EMPLOYER'S LIABILITY ( ) OTHER () 22-L24001344 9-11-01 TO 9-11-02 GENERAL AGGREGATE PRODUCTS-COMP/OP AGGR. PERSONAL & ADV. INJURY EACH OCCURRENCE rERE DAMAGE(ANY 1 FIRE) MED. EXPENSE(ANY 1 PER. BAP107244 11-22-00 TO 11-22-01 CONNED SINGLE LST BI' (PER PERSON) 8I(PER ACczDENT) PROPERTY DAMAGE To EACH OCCURRENCE AGGREGATE TO *STATUATORY* EACH ACCIDENT DISEASE POLICY LIMIT DISEASE -EACH EMPLOYEE TO • $2,000,000 81.000,000 $1,000,000 $1,000,000 $50,000 $1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/YEHTCLESATECIAL ITEMS. ALL OPERATIONS. CERTIFICATE HOLDER IS AN ADDITIONAL INSURED UNDER TIE GENERAL LIABILITY. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES RE (=CELLED BEFORE THE EXPIRATION DATE. THE ISSUING C(PANY. WILL ENDEAVOR TO MAIL 20 DAYS WRITTEN NOTICE TO THE BELOW NAMED CERTIFICATE HOLDER, BUT FAILURE TO MAIT, SDCR NOTICE• SHALL IMPOSE NO OBLIGATION OR LIABILITY WANT SIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES CERTIFICATE HOLDER City of Hermosa Beach Public Works Dept. ATTN: Harold C. Williams 1315 Valley Drive Hermosa Beach CA 90254-3885- AGENDA • PLANNING COMMISSION MEETING CITY HALL COUNCIL CHAMBERS 1315 VALLEY DRIVE HERMOSA BEACH, CA 90254 October 16, 2001 7:00 P.M. Sam Perrotti Chairman Ron Pizer Vice Chair Peter Hoffman Peter Tucker Langley Kersenboom 1. Pledge of Allegiance 2. Roll Call ALL PRESENT. Section I Consent Calendar Any Planning Commissioner or public wishing to pull an item from below may request to do so at this time. 3. Approval of September 18, 2001 minutes ACTION: APPROVED (5-0). 4. Resolution(s) for adoption 5. Item(s) for consideration a. Resolution P.C. 01-28 approving a Conditional. Use Permit to locate a wireless communication antenna on the existing office building at 2447 Pacific Coast Highway. b. Resolution P.C. 01-29 approving a Vesting Tentative Parcel Map No. 25454 for two two -unit condominium projects at 940-942 & 944-946 5th Street. c. Resolution P.C. 01-30 recommending approval of a text amendment to Section 17.46.130 regarding walls, fences and hedges in residential, commercial and manufacturing zones. ACTION: APPROVED (5-0). Section I1 Oral / Written Communications 6. Anyone wishing to address the Commission regarding a matter not related to a public hearing on the agenda may do so at this time. NONE Section III Public Hearing(s) 7. CUP 01-5 — Conditional Use Permit for outdoor dining in conjunction with a proposed snack shop use at 1225 Hermosa Avenue, The Coffee Bean And Tea Leaf (continued from September 16, 2001 meeting). Staff Recommended Action: To approve said request. ACTION: APPROVED (5-0). CUP 01-4/PDP 01-15 -- Conditional Use Permit and Precise Development Plan to allow the construction of a one-story 3,600 square foot bank building with a drive-thru teller lane, and adoption of an Environmental Negative Declaration at 1401 Pacific Coast Highway, Union Bank of California. Staff Recommended Action: To approve said request. ACTION: APPROVED (5-0). 9. CON 01-8/PDP 01-9 -- Conditional Use Permit, Precise Development Plan and Vesting Tentative Parcel Map No. 26262 for a two -unit condominium at 300 Hermosa Avenue. Staff Recommended Action: To approve said request. ACTION: APPROVED (5-0). 10. VAR 01-3 — Variance to parking and setback requirements to allow a 750 square foot second story addition to a dwelling with one parking space and a less than three foot side yard setback at 55 5th Court. Staff Recommended Action: To continue to November 20, 2001 meeting. ACTION: CONTINUED TO NOVEMBER 20, 2001 MEETING (4-0; COMM.PIZER ABSTAINED). 11. Conditional Use Permit, Precise Development Plan and Vesting Tentative Parcel Map No. 26479 for a two -unit condominium at 153 Lyndon Street. Staff Recommended Action: To approve said request. ACTION: APPROVED (5-0). 12. Conditional Use Permit, Precise Development Plan and Vesting Tentative Parcel Map No. 26483 for a two -unit condominium conversion project at 1015 & 1017 17th Street. Staff Recommended Action: To continue to November 20, 2001 meeting. ACTION: CONTINUED TO NOVEMBER 20, 2001 MEETING (5-0). 13. CON 01-15 -- Vesting Tentative Parcel Map No. 25351 for a two -unit condominium at 322 & 326 Ocean View Avenue. Staff Recommended Action: To approve said Vesting Tentative Parcel Map. ACTION: APPROVED (5-0). 2 • Section IV Hearing(s) 14. NR 01-3 — Addition and remodel to a nonconforming building resulting in a greater than 50% increase in valuation at 1124 1st Street. Staff Recommended Action: To direct staff as deemed appropriate. ACTION: APPROVED (5-0). 15. TEXT 01-7 -- Sign ordinance study on current prohibition of sidewalk signs (continued from September 18, 2001 meeting). Staff Recommended Action: To continue to November 20, 2001meeting. ACTION: CONTINUED TO NOVEMBER 20, 2001 MEETING (4-0; COMM. TUCKER ABSTAINED). Section V 16. Staff Items a. Appeal of Community Development Director's decision on modifications at 817 Monterey Boulevard. ACTION: DETERMINATION THAT PROJECT CHANGE IS NOTA MINOR MODIFICATION AND THE APPLICANT NEEDS TO SUBMIT CONDITIONAL USE PERMIT AND PRECISE DEVELOPMENT PLAN AMENDMENTS FOR REVIEW. b. Appeal of Community Development Director's decision on modifications at 1419 Monterey Boulevard. ACTION: DETERMINATION THAT PROJECT CHANGE IS NOTA MINOR MODIFICATION AND THE APPLICANT NEEDS TO SUBMIT CONDITIONAL USE PERMIT AND PRECISE DEVELOPMENT PLAN AMENDMENTS FOR REVIEW. c. Tentative future Planning Commission agenda. d. Community Development Department Activity Report of August, 2001. e. City Council minutes of September 11,2001. ACTION: APPROVED THE ABOVE 16C -E (5-0). 17. Commissioner Items 18. Adjournment 3 Page 1 of 1 From: George Nedleman <i588745@thegrid.net> To: jlbowler@hotmail.com <jlbowler@hotmail.com>; khdun@aol.com <khdun@aol.com>; samedgerton@aol.com <samedgerton@aol.com>; oakes@mlinet.com <oakes@mlinet.com>; jbrhbcc@aol.com <jbrhbcc@aol.com>; edoerfling@hermosabch.org <edoerfling@hermosabch.org> Date: Saturday, October 20, 2001 4:10 PM Subject: Council meeting Petition for appeal of a planning board decision Thank you George Nedleman Dear Council person: I'm building 3 Condominium units at 1419 Monterey. The buildings are for the most part almost finished and ready for final inspection next week. Several weeks ago, one of the planning commission members drove by the project and thought it was "ugly", in fact, the "ugliest" he had ever seen. This prompted my contractor and architect, without any guidance from planning staff, to come up with a pleasing compromise that might satisfy the board. Their primary objection having been the lack of narrow expansion strips in the stucco that were on the original plan. It was my feeling that they subtracted from the overall feel of the design, not knowing I had commited a cardinal sin. My contractor and Architect submitted a plan where several strips 3/8"wide by 1/4"deep could be cut in the stucco on the front and back walls. They were denied this at the planning commission's Oct 16th meeting and informed that this was a MAJOR alteration to the plans and to resubmit new alterations at the November meeting! This delay threatens the close of escrow of the one unit already sold as waiting one month and then doing whatever is proposed would, no doubt, push the finish into December a very bad month for real estate transactions and put an additional financial burden on me and the purchaser. He has been put in the unfortunate situation of giving his Landlord sufficient notice. We have delayed his purchase several months and he is "steaming". I don't blame him. If you would drive by the units you would see that they are far from _the typical stucco boxes already present in town. All the outside corners are angeled 45 Deg. And all the units are separated by the same angled corners.There is a blue tiled mansard roof and all the concrete flatwork has bricks inlayed, in short, a lovely building. The main purpose of the planning commission should be, I thought, that lot coverage, adequate deck size, setbacks, parking, etc are in compliance. They should NOT act as an architectural review board. We all have our own aethetic values. previously lived in Hermosa for 20 yrs. My house was awarded an outstanding appearance award in 77. I would not put up an ugly building- Go look for your self. My Contractor is attempting to contact the City Clerk to get on the agenda for the 23rd or Nov 13th. This is an emergency! Sincerely George Nedleman 10/22/01 SUPPLEMENTAL 2s JIW fPMATIl1N Honorable Mayor and Members of the Hermosa Beach City Council /0 October 10, 2001 Regular Meeting of October 23, 2001 SUBJECT: CONTRACT AMENDMENT FOR ENVIRONMENTAL CONSULTING SERVICES IN -CONNECTION WITH AN APPLICATION FOR A PRECISE DEVELOPMENT PLAN AND RELATED AGREEMENTS AND PERMITS FOR CONSTRUCTION AND OPERATION OF THE TYCOM SUBMARINE FIBER-OPTIC CABLE PROJECT. Recommendation: That the City Council: Approve a contract amendment in the amount of $392,716 for the firm of Ecology and Environment (E & E) for increased scope of work in preparing environmental documentation. Background: On March 27, 2001 the City Council directed staff to proceed with the permit process and negotiations for a lease agreement for the subject project. The project involves the installation of a Trans -Pacific fiber optic cable that is part of a global voice and data transmission system currently under construction. The Trans - Pacific segment is proposed to run from Asia to Hermosa Beach and across the United States connecting to a Trans -Atlantic segment. The Hermosa Beach permit process involves discretionary approval for two cable beach landing sites near Longfellow Avenue and 1l`h Street and cable installation beneath public streets and the greenbelt along with approval of related lease agreements and encroachment permits. There is no cost impact to the City as the applicant is funding the total cost for environmental review including costs for environmental and planning consultants required to process the project permits. A separate lease agreement is being negotiated for the proposed beach landing. On April 2, 2001 staff issued the attached RFQ/RFP to six firms and the City selected the firm of Ecology and Environment (E & E) to prepare environmental documentation. The original cost estimate to prepare the EIR was $320,046. The project has is proceeding with a draft EIR currently being circulated for public comment. The comment period ends November 7, 2001. Analysis: During the course of preparing the Draft EIR, additional information was requested by some of the responsible agencies involved in project review. In addition, the applicant requested expedited review and suggested changes that significantly increased costs beyond the original work scope due to the highly complex and technical nature of the project. The proposed project changes and the additional information and analysis required resulted in increased costs for research and required applying more labor time for the project. The original cost has increased by $392,716 for a total contract amount of $712,762. Sol Blumenfel , D rector Community D:velopment Department Concur: Steph City : pager rel Noted for Fiscal Impact: Viki Copeland Finance Director Attachments 1. Change to Work Scope 2. Amended Budget H:tycomamend 2t AGREEMENT TO PROVIDE ENVIRONMENTAL CONSULTING SERVICES TO THE CITY OF HERMOSA BEACH This agreement, (the "Agreement") is made by and between the City of Hermosa Beach, a municipal corporation, located at Civic Center, 1315 Valley Drive, Hermosa Beach, California 90254-3885, hereinafter referred to as "CITY", and Ecology and Environment, Inc., a California corporation, located at 350 Sansome Street, Suite 300, San Francisco, California 94104, hereinafter referred to as "Consultant" or "E & E": WHEREAS, E & E is a California corporation which provides environmental consulting services to government agencies for the purpose of preparation of Environmental Impact Reports in accordance with the requirements and guidelines of the California Environmental Quality Act (CEQA); and WHEREAS, E & E is qualified to provide such services; and WHEREAS, economic reasons exist which make it in the best interests of CITY to discharge certain of its responsibilities through the use of consulting services provided by E & E; NOW, THEREFORE, in consideration of the promises, covenants, and warranties hereinafter set forth, the parties hereto mutually agree as follows: ARTICLE 1 IMPLEMENTATION 1.1 Term of Agreement. This Agreement and the rights and obligations of CITY and E & E shall commence on April 30, 2001 and shall continue for a period of one year until April 30 2002. This Agreement may be terminated with or without cause by either party with ten (10) days advance written notice specifying the effective date of termination. In the event of such termination, E & E shall be compensated for such services up to the point of termination. 1.2 Scope of Services. E & E shall provide CITY with environmental consulting services consistent with the duties required to be performed by E & E including, but not limited to, the following: a. Review of the application and information submitted for the City's Precise Development Plan by TyCom Networks (the project applicant) for their submarine fiber optic cable system. b. Preparation of an Environmental Impact Report) for the submarine fiber optic cable system project in accordance with the requirements and guidelines of the California Environmental Quality Act (CEQA). cd.TyCom.E&E contract 1 c. Assist the CITY's Community Development Department in review of plans prepared and submitted by or on behalf of TyCom, for compliance with the applicable CITY, State and Federal laws. d. Provide mitigation monitoring of the project as required by state law. e. Provide assistance and meet with City staff per the scope of work as shown in Exhibit A attached hereto. E & E services shall be provided by the individuals identified in Exhibit A attached hereto and incorporated herein by reference. 1.3 Duties of E & E. E & E shall (1) pay all fees and other remuneration to the individuals whom it provides to perform the services pursuant to this Agreement; (2) prepare and file all applicable tax documents and reports; (3) pay all amounts due and owing pursuant to the applicable tax documents and reports. CITY shall not be called upon to assume any liability for the direct payment of any salary, wage or other compensation to any person engaged by E & E performing services hereunder for CITY. 1.4 Workers' Compensation. E & E maintains Workers' Compensation and Employers Liability Insurance of a form and in an amount as required by state law covering the individuals providing services pursuant to this Agreement. 1.5 Other Insurance. E & E agrees to and shall at its own cost and expense procure and maintain during the term of this Agreement general liability insurance in an amount of not less than $1 million per occurrence and annual aggregate. Such insurance shall be procured from an insurer authorized to do business in California, and approved in writing by CITY. CITY and its officers and employees' shall be named as additional insureds. In addition, E & E shall obtain professional liability insurance in the amount of $500,000 per occurrence and $1 million annual aggregate. E & E shall provide CITY with satisfactory evidence that premiums have been paid and shall deliver to CITY satisfactory evidence that such insurance has been renewed and that the required premium or premiums therefore have been paid. The policies shall provide that they are not subject to cancellation without thirty (30) days written notice to CITY. 1.6 Additional Requirement. Provide proof of valid California Driver's License with safe driving record. ARTICLE 2 COMPENSATION 2.1 Fee. CITY shall pay E & E for the environmental consultant services rendered pursuant to this Agreement in accordance with the rates and amounts set forth in Exhibit B. 2 2.2 Invoice. E & E shall submit to CITY a monthly invoice for services rendered. If E & E's bill is properly prepared, CITY shall pay E & E all uncontested amounts set forth in E & E's bill not later than thirty (30) days from invoice date. 2.3 Payment Address. All payments due shall be paid to: Ecology and Environment, Inc. 168 Pleasant View Drive Lancaster, New York 14086 Attention: Accounts Payable ARTICLE 3 SUPERVISION OF CONSULTANTS CITY shall supervise the activities of individuals provided by E & E to perform environmental consultant services. The individuals provided by E & E to perform such services shall discharge government responsibilities and perform in accordance with the ordinances, resolutions, rules, regulations, and procedures adopted by CITY. E & E shall have no control over such government responsibilities and such ordinances, resolutions, rules, regulations, and procedures. E & E, and the individuals it provides to perform environmental consultant services, shall have the status of independent contractors to CITY and shall have no power to incur any debt or obligation for or on behalf of CITY. Neither CITY nor any of its officers or employees shall have any control over the conduct of E & E, or any of the individuals provided by E & E to perform environmental consultant services, except as herein set forth. E & E expressly warrants not to, at any time or in any manner, represent that it, or any of its agents, servants or employees are in any manner employees of CITY, it being distinctly understood that E & E is and shall at all times remain to CITY a wholly independent contractor and E & E's obligations to CITY are solely as such as are prescribed by this Agreement. ARTICLE 4 INDEMNIFICATION E & E shall indemnify, defend, and hold harmless CITY, its officers, employees and agents from and against all claims, causes of action, liabilities and damages for injuries to persons and property, including reasonable costs of defense and attorney fees, arising from the negligent or wrongful acts, errors or omissions of E & E and its employees, subconsultants and agents in the performance of professional services under this Agreement. E & E shall promptly pay the amount of any judgment rendered against the CITY, its officers, employees and agents for any such indemnified claims, and reasonable costs and attorney fees incurred by CITY in the defense of such claims. cd.TyConLE&E contract 3 CITY shall indemnify and hold harmless E & E, its officers, employees and agents from and against all claims, causes of action, liabilities and damages for injuries to persons and property, including reasonable costs of defense and attorney fees, arising from the negligent or wrongful acts, errors or omissions of CITY and its employees, officers, and agents in the performance of its governmental responsibilities. CITY shall promptly pay the amount of any judgment rendered against E & E, its officers, employees and agents for any such indemnified claims, and reasonable costs and attorney fees incurred by E & E in the defense of such claims. ARTICLE 5 GENERAL PROVISIONS 5.1 Representation. CITY representatives shall be designated by the CITY and the E & E representative shall be designated by E & E as the primary contact person(s) for each party regarding performance of this Agreement. The following are the designated representatives: Representative for E & E — Patricia Murphy Representative for the City of Hermosa Beach — Sol Blumenfeld, Community Development Director, City of Hermosa Beach Bob Goldin, Project Manager, City of Hermosa Beach 5.2 Legal Action. Should either party to this Agreement bring legal action against the other, the case shall be handled within the County where CITY is located, and the party prevailing in such action shall be entitled to reasonable attorneys' fee which shall be fixed by the judge hearing the case and such fee shall be included in the judgment. 5.3 Assignment. This Agreement shall not be assignable by either party without the prior written consent of the other party. 5.4 Titles. The titles used in this Agreement are for general reference only and are not part of this Agreement. 5.5 Conflict of Interest. E & E shall provide no services requiring review by the CITY on behalf of any private client within the corporate boundaries of CITY during the period that this agreement is in effect. 5.6 Extent of Agreement. This Agreement represents the entire and integrated Agreement between CITY and E & E and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be modified or amended only by a subsequent written agreement signed by both parties. 4 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date and year first above written. ECOLOGY AND ENVIRONMENT, INC. By: Title: Z 6-t A ag.,z-- THE CITY OF HERMOSA BEACH By: Title: cd.TyCom.E&E contract kfit'At' 5 Date: 70 Date: 6/121/ EXHIBIT "A" > Scope of Work > Letter dated April 26, 2001 regarding Alternatives to be analyzed > Personnel from E & E > Schedule and List of Tasks 3 09: XB 2001.4033-S F5 71 Scope of Work This section discusses the scope of work, which we divided into the following seven tasks: Task 1: Project Management Task 2: Data Review Task 3: Data Collection Task 4: Agency Consultation Task 5: Prepare and Circulate Initial Study, Draft and Final EIR and Assist in preparing NEPA document Task 6: Prepare Other CEQA/NEPA Documents Task 7: Meetings Task 8: Monitoring Task 1 — Project Management E & E will administer the project and provide regular progress re- ports to City staff, including: attending project status and strategy meetings; tracking and reporting project progress, cost and sched- ule; and updating the environmental complianceschedule for the project. More specifically: a Monthly project management meetings attended by our project managers. If an issue regarding a particular resource will be discussed, we will have the appropriate resource specialist at the meeting. During the initial months of the project, we are also assuming participation in weekly conference calls with the project management team. ci One- to two-page biweekly status reports via e-mail to City staff indicating ongoing activities, progress made, issues need- ing resolution, recommendations, and goals for the upcoming reporting period developed from E & E's weekly project status meetings. ci Updating the environmental compliance schedule in Microsoft Project®. The schedule will be updated to illustrate the ongo- 3-1 eavlwv diad euriconmenf, Inc. 3. Scope of Work ing CEQA/NEPA processes relative to targeted construction start dates for terrestrial and marine installation activities. In addition, we will communicate with City staff immediately via e- mail or by telephone regarding any problems that could affect the objectives of the project, including the tight time -frame. Task 2 - Data Review 2.1 Review Project Application and Existing Data Prior to initiating any field work, we will review the project appli- cation, bathymetric survey data, sediment quality reports for the Santa Monica Bay, the City's General Plan/EIR and other applica- ble policy documents. We will also review environmental docu- mentation for other California landings and applicable agency re- ports, including the California Coastal Commission's' staff reports. Because we already have all of the environmental documents and Coastal Commission staff reports for California landings, we can quickly incorporate the applicable information, and particularly the "lessons learned" into our evaluation. In addition, we have already collected information on the project's potential impacts as part of our feasibility and permitting work with the project applicant and we will use that existing information as much as possible to expe- dite the environmental evaluation. 2.2 Prepare a Data Gap Table After we have completed the review of the existing data, we will prepare a data gap table that lists additional information that will be collected for the evaluation. We will submit this table to staff to document our progress and seek comments regarding the scope of our proposed data gathering effort. Task 3 - Data Collection Under this task, with City concurrence, we will collect additional data on environmental topics identified in the data gap table de- scribed above and needed for the fast-track preparation of the EIR. We anticipate that additional data may be required for the following topics: land use, recreation, geology, visual and aesthetic resources, transportation, water resources, biology, cultural and paleontologi- cal resources, risk and safety, air, noise, energy, cumulative devel- opments, growth inducement and utilities and public services. 9 cavtwy and nrvirnnnrnt, Lcc. 09:XB200I.4033-SF51 3. Scope of Work We assume that we can use existing data sources and agency con- sultations to collect all of the information on the project's existing setting with the exception of the additional information needed for biological and cultural resources. Additional fieldwork will be nec- essary to provide an adequate understanding of the marine and ter- restrial biological resources. The scope will include a literature re- view, terrestrial reconnaissance survey focusing primarily on shore- birds and a review of the marine survey data for cultural resources. The specific surveys that would be performed are described in the following sections. We will also visit the area around the terrestrial segment to confirm and document existing land uses, traffic, noise and other aspects of the local environment. 3.1 Biological Resources Research prior to field surveys will identify known species habitat, abundance, distribution and any required species-specific (including floristic) surveys. We will identify any potential sensitive, threat- ened or endangered plant, aquatic or wildlife species habitat in the terrestrial environment by reviewing the California Natural Diver- sity Data Base and consulting with state and federal wildlife agen- cies. In addition, we will consult other biological sources and a lo- cal biologist to verify existing biological information. Similarly for marine resources, the following material will be ob- tained and reviewed: 4 The Santa Monica Bay Restoration Projects, Final Draft Ver- sion of the Marine Resource Inventory/Habitat Mapping Proj- ect; c Environmental Monitoring reports from the City of Los Ange- les, Department of Public Works, Bureau of Sanitation and the Southern California Coastal Water Research Report; and +i Other documents containing biological descriptions. Additionally, we will make use of MBC Applied Environmental Sciences' extensive reference library that contains over 3,000 documents. MBC's reprint collection also numbers in the thou- sands. References in the company library are computerized for rapid search and retrieval. Literature search capabilities are enhanced by direct on-line computer connection with commercial literature data- bases, the Internet, and by the Company's proximity to major bio- logical libraries. These libraries include the California Department of Fish and Game, the University of Southern California's Allan Hancock Foundation, Scripps Institution of Oceanography, the 3-3 C/Lil.Y Cuviroatur t, 3. Scope of Work University of California at Irvine, and the University of California at Los Angeles. Based on this information, a terrestrial habitat assessment and a ma- rine survey will be conducted to document biological resources along the route. Potential habitat for sensitive species will be documented. This information will be used for the impact assess- ment and can be_used by the project applicant in designing the route to avoid sensitive habitats. 3.1.1 Terrestrial Habitat Survey Since the terrestrial segment is located in an urban area within existing rights-of-way, we do not expect to identify significant biological resources. However, after research has been completed, we will conduct a terrestrial habitat assessment to document the lack of significant biological resources and streams along the route and at the landing locations. At this time, no species-specific surveys are expected to be required; therefore, they are not included in the estimated cost. 3.1.2 Marine Survey Based on our first-hand knowledge of the California Coastal Commission's (CCC) specific concerns regarding cable suspensions, burial to less than one meter, and our discussions with CCC staff, we understand the importance of the quality of the data recovered during the marine biological surveys. As mentioned in Task 2, a biologist and geologist will review the hydrographic (sonar and bathymetric data) survey results that are provided by the project proponent to accurately describe the relief of seafloor surface features and the "mud line" within the project area. In addition, we anticipate that the following data will be necessary to adequately characterize the project's environment, address the CCC's concerns, and assist the project proponent in choosing a route that seeks to avoid hard bottom substrate: c Substrate (hard or soft) and sediment type; Chemical properties of the sediments; a Shear strength (penetrability) of the substrate and sediment type; 0 Dispersion modeling associated with amount of increase turbidity estimated from the cable installation process (open - trenching, plowing and retro -burial); t Depth of (sand) cover; and 0 Associated biologic community (sensitive or not) along or near the marine cable routes. cc...1( y and ncvircmmvnf, In . 09:X82001.4033-SF571 Scope of Work_Hemwca Beach -05/14/01 3. Scope of Work Based on its experience with previous fiber optic cable landing projects, the CCC has voiced its concern with the a scale at which hydrographic data has been provided. As such, they are very interested in "ground truthing" the data provided by the project proponent. In the past, both dive surveys for the near shore segments of the fiber optic cable routes, and remotely operated vehicle (ROV) surveys for the portions of the routes that are unsafe for divers, have been used to describe the existing biological communities on both hard bottom and soft bottom substrates in the vicinity of the cable routes. In both cases the particular focus has been to provide qualitative information on species of potential concern and associated communities occurring in high -relief areas. Within low relief and soft bottom areas, the biological communities are characterized based on species presence/absence in transects along the routes. Data on the communities are summarized according to geographic location, substrate type, topographic relief and bottom depth. The goal of both survey techniques are similar and can be used together to address the CCC's concerns regarding the adequacy and confirmation of survey data, ROV methods provide and opportunity to capture the characteristics of the project routes through the use of color video and color still photos. To address CCC concerns, we will perform a combination of dive and ROV surveys of the route. In scoping these surveys for this proposal, we have made assumptions that will be discussed with the City and the CCC prior to finalizing the survey parameters. Our assumptions regarding the survey are discussed in Section 6, Costs. 3.2 Cultural and Paleontological Resources To develop a baseline inventory of paleontological and cultural re- sources along the terrestrial portion of the project, the following data sources will be collected and reviewed: Published geologic, paleontologic, and cultural resources lit- erature, and Archival databases and files at the South Coast Information Center at California State University at Fullerton and the Native American Heritage Commission. 3-5 aY' cNV *nal HlvironnWflt, 11 t. 3. Scope of Work In order to quickly and thoroughly assess the potential that cultural resources are present in the immediate project area, SRI, a special- ized cultural resources firm that has worked extensively in the local area will join our team. To evaluate whether the project has the potential to affect cultural resources, we will first conduct a litera- ture review to identify if there is any documented evidence of cul- tural resources along the marine, shore -end and terrestrial seg- ments. We assume that this existing information regarding potential shipwrecks or other submerged historical resources will be obtained through consultation with the Underwater Archaeology division of the Society for Historical Archaeology and knowledgeable local informants, combined with a review of data contained in the Marine Survey Report to be supplied by the project applicant. In addition to examining the potential for submerged historical re- sources, an archaeological records check will be requested from the South Central Coastal Information Center of the California Histori- cal Resources Information System, located at California State Uni- versity, Fullerton. Additional information regarding shipwrecks or other submerged historical resources will be obtained through: c The Mineral Management Service and California State Land Commission shipwreck databases, 00 Geophysical surveys conducted using side scan sonar, and c Consultation with the Underwater Archaeology division of the Society for Historical Archaeology and knowledgeable local informants. We will also consult with knowledgeable local informants to accurately portray the existing paleontological, archeological and historic resource environment. 3.2.1 Terrestrial Survey After completing the initial research outlined above, a field check of the landing locations and terrestrial routes to the cable station will be conducted to characterize the affected environment and assess the cultural resource sensitivity. Information on the location of cultural resources will be used to develop avoidance and mitigation strategies that will be incorporated into the EIR. We will also pre- pare a separate cultural resources report that can be used for per- mitting with the USACE. .S nvin.v and environment, hit. 09: X13200I 4033-S F571 C...... ..f \p...l- Ir........-. r,...1, /I.1 'Al 3. Scope of Work 3.2.2 Marine Survey Observations made during the ROV survey of the marine route will be used to rule out the presence of submerged cultural resources along the marine segment. However, although we have included expertise in submerged historical resources on our team, no specific marine cultural resource field surveys are proposed at this time. 3.3.3 Sensitive Resource Identification E & E will locate and identify all sensitive resources in a manner consistent with the requirements listed in Appendix E in the RFP. We will: 1. Locate all sensitive sites found on the maps provided by the En- gineer. 2. Assign a UNIQUE alpha -numeric resource number that can be tracked throughout the project, for each sensitive resource. 3. Record all resource numbers shall be recorded on the maps along with the site information. 4. As appropriate, the sensitive resource sites shall be staked in the field for ease of future identification by the Engineer, the Con- sultant, the agencies or others. 5. The staking shall comply with the following: 0 Stake both ends (or parameters if necessary) of each re- source, 0 Use 1" x 2" x 2" wooden stakes or an acceptable equal, 0 Mark each stake with the unique resource number using a permanent marker, Mark each stake with the direction boundary of the site (i.e., N. side), and 0 Tie colored flagging on each stake. 6. A mitigation measure in the CEQA document will state that the sensitive resource sites will be staked, as appropriate, in the field, for ease of future identification by the Engineer, the Con- sultant, the agencies or others. Task 4 - Agency Consultation 4.1 Identify Responsible Agencies Once we receive a notice to proceed, one of our first tasks will be to identify an appropriate contact within all Responsible and inter- ested agencies. We can quickly identify a contact in each of the 3-7 [ cavlolty tnd eu%irunmrnf, Lic. 3. Scope of Work agencies based on our recent experience with other fiber optic cable projects. 4.2' Consult with Responsible Agencies We will present each agency with basic information about the proj- ect and obtain their specific concerns and needs for CEQAJNEPA documentation. In consultation with agency staff, we will confirm our specific understanding of their permit requirements and issues of concerns so that we can include this information in the CEQA document. At this time we will also confirm the format and logis- tics that federal agencies, particularly the USACE, will have for NEPA documentation. We will maintain close contact with them throughout the CEQA process to help us to identify data gaps, de- termine the scope of any, field studies, and verify the appropriate protocol to be used. This close contact will avoid unexpected is- sues that sometimes arise during the DEIR's circulation period. Based on our initial scoping efforts, we expect to contact the fol- lowing agencies: ck the U.S. Army Corps of Engineers (USACE), c the U.S. Fish and Wildlife Service (USFWS), 0 the National Marine Fisheries Services (NMFS), the National Oceanic and Atmospheric Administration (NOAH), • c the California Coastal Commission (CCC), 0 the Regional Water Quality Control Board (RWQCB), 0 the State Historic Preservation Office (SHPO), 0 the South Coast Air Quality Management District (SCAQMD), 0 the California Department of Fish and Game (CDFG), and C4 the City of Redondo Beach. Four of the agencies of particular importance for permitting the project are the USACE, the CCC, the RWQCB and the SCAQMD. Our strategy for addressing USACE requirements is based on proj- ect -specific discussions with Aaron Allen, Los Angeles District, and our understanding of the USACE permitting processes for a variety of landings on both the east and west coasts. Although our initial discussions were with the Los Angeles District, it is possible that the San Francisco District may be assigned as the lead office based on their expertise on other landing projects. The USACE will be concerned with issues such as sediment quality, biological and cul- tural impacts. ravh..y and nivirnnnu•nt, lur. 09:XE42001.4033-SF57I c. •..rtv...t. LL..,,,.,..fl...l,.nviemI 3. Scope of Work The CCC will consider authorizing the project by issuing a Coastal Development Permit. As we have discussed under data collection, the Dan Chia and John Dixon, CCC staff, have voiced their con- cerns regarding the need for additional marine surveys to —ade- quately evaluate a project of this type. In addition, the CCC will evaluate whether the project's proposed trenching activities in the beach area will be consistent with the California Coastal Act's man- date to protect public access and recreation opportunities. We will consult with CCC staff to ensure that we provide enough informa- tion about potential access and recreation impacts on the beach during construction to satisfy their requirements. The RWQCB will consider a Section 401 permit for the project. Historically, the RWQCB's concerns over submarine landing proj- ects have been associated with the potential water quality impacts associated with the release of bentonite during directional boring activities. However, since this project is proposing to install the ca- ble in the beach using a trenching method, their primary concern will be turbidity caused by construction activities. This would in- clude turbidity that could result from installation of the marine seg- ment egment as well as stormwater runoff issues associated with the ter- restrial segment. Using existing data on sediment quality in the Santa Monica Bay, we will qualitatively address sediment quality issues in the EIR. The SCAQMD will be responsible for reviewing the DEIR to de- termine whether it has adequately assessed the project's potential air quality impacts. Air emissions will be generated during the lay- ing of cable and installation of the cable landing sites. Construction equipment used for installing the stations, and marine cable laying engine emissions will generate emissions during the laying of cable in the Outer Continental Shelf and California Coastal Waters. The highest emissions for the project are from the marine vessels laying the cable, which will be evaluated based on the SCAQMD's daily not -to -exceed thresholds for construction projects. The worst case scenarios for previous landing projects within SCAQMD jurisdic- tion indicated that the daily thresholds would be exceeded during directional drilling on land, and during the cable laying process. Mitigation measures, including shore -based offsets and possible use of ultra-low emission diesel engines may be required for this proj- ect. E & E will work closely with SCAQMD personnel to carefully quantify impacts and develop mitigation measures to reduce air quality impacts. Currently, E & E understands that the marine project will only pro- vide capacity for TyCom and other licensed international carriers 3-9 ty ecvk..y anti environment, Inc. (9:XI32001.4033-SF571 3. Scope of Work and, therefore, TyCom will not operate the marine project as a "public" utility within California. Based on this understanding, E & E will not meet with the CPUC to discuss their role in CEQA compliance. E & E will also confirm our data collection and field survey strate- gies to help focus our research toward any specific agency require- ments. All agency contacts will be documented and meeting notes provided to City staff. Information gathered at these meeting will be incorporated into the DEIR. We will maintain contact with these agencies as needed to ensure their full participation in the en- vironmental approval process. Task 5 - Initial Study, EIR and NEPA Documentation 5.1 Initial Study E & E will draft an Initial Study in accordance with Section 15063 of the CEQA Guidelines. We will submit the draft Initial Study to City staff early in the process for their review. Since the City has already made a decision that an EIR will be required for the project, the purpose of the Initial Study will be to help focus the EIR on potentially significant impacts. It will also provide the basis for eliminating some topic areas from the EIR if it is obvious that the project would not result in any impacts. The conclusions reached in the Initial Study can also give City staff a preliminary look at po- tential impacts and an early opportunity to discuss potential project modifications with the project applicant. 5.2 Prepare Draft EIR We will prepare an Administrative DEIR for City staffs review based on information we receive from the project applicant, City staff, surveys and information collection, and agency and public comments. The contents of the DEIR will coincide with the re- quirements set forth in Sections 15120-15132 of the CEQA Guide- lines. It is essential to be able to accurately describe the project in enough. detail to identify the potential impacts of both the construction and operational phases of the project. We assume that we can obtain all existing project -specific data and plans when we receive the notice to proceed. Specific information that we would request from the project applicant includes: terrestrial routes, beach manhole loca- 3-10 avtcN,.,y and curirnnnxnf, Lx. 09:X13200I.4033-SF57I Scope of Work _Hermosa Reach -05/14/11 3. Scope of Work tion, site plan and profile, description of construction methods, staging areas, cable station detail and operational characteristics. For the purpose of providing relevant vessel information (i.e., burial equipment to be used, vessel critical operations and curtailment plan, and vessel response plan), we assume that the project appli- cant will provide three possible vessel alternatives for analysis in the DEIR. Based on the background data collected, field survey results and agency scoping meetings, we will define the affected environment, identify project impacts and propose mitigation to reduce impacts where necessary. As part of the analysis, we have assumed that air emission calculations will be required to adequately address air • quality impacts associated with the marine project. As a result of our involvement early in the process, we are aware of many of the alternatives that have been considered and can readily prepare this analysis. However, should additional information be required, we assume the project applicant will further describe the landing and cable station location selection process. The alterna- tives analysis will present cable station and landing alternatives con- sidered, but dismissed from further detailed impact analysis. The Administrative DEIR will include a general instead of detailed alternative impact analysis of a terrestrial route between Los Ange- les and Oregon. We assume that the project applicant will provide a conceptual terrestrial route as a basis for this alternative analysis. E & E will revise the Administrative DEIR based on comments from Hermosa Beach and prepare and produce a public draft document. 5.3 Circulate Draft EIR E & E will produce 50 hard copies of the Draft EIR and additional copies, as requested, on compact disk. In coordination with City staff, we will submit the required number of copies to the State Clearinghouse for distribution to state agencies and we will mail copies of the document to other agencies and members of the pub- lic that expressed interest in the project. 3-11 rrvlo.v a.i4 cuvironmrny iac. 09:XB2(X)1.4033 SF571 c..,..., ..ctv...�- u....,.... T, .. � nuI ..n* 3. Scope of Work 5.4 Prepare and Distribute Final EIR/Response to Comments E & E will track any comments that are received from agencies or the public. We will review the comment letters with the Hermosa Beach staff and determine an appropriate response to each. We will then prepare an administrative draft of the Final EIR (FEIR); make any necessary revisions, and produce and distribute the FEIR. 5.5 Assist in Preparing NEPA Documentation Based on our consultations with the U.S. Army Corps of Engineers regarding this project, it is our understanding that they will have to authorize the project through an Individual Section 404 permit. Therefore, they will have to prepare an Environmental Assessment in conformance with NEPA for the project. We will consult with the Corps to determine what additional information that they will require. For the Grover Beach landing, the Corps incorporated the EIR into their Environmental Assessment by reference, and did not require any additional information. Task 6 - Prepare Other CEQA/NEPA Documents 6.1 Prepare NOP This task includes agency coordination meetings to present an up- dated scoping document detailing the defined project to key juris- dictional agencies. The document will include a project description, including site plans and engineering drawings based on the infor- mation provided by the project team. A description of installa- tion/construction methods will also be included. 6.2 Prepare information for Responsible Agencies We will assist the City in preparing additional information for Re- sponsible Agencies. For the purposes of this scope of work, we have assumed that the information requested would not require ad- ditional data collection. 6.3 Prepare mitigation monitoring program E & E will prepare a mitigation monitoring program in confor- mance with Section 15097 of the CEQA Guidelines. The program will include a list of the project mitigation measures, 'the party re - 3 -12 avtn y and environment, La. 119: XA2(X)1.4033-S FS71 Scope of Work_nemtosa Reach-0S/14/OI 3. Scope of Work sponsible for implementation and oversight, and the project phase during which the measure is to be implemented. We will also esti- mate the cost for monitoring and reporting. Task 7 - Meetings 7.1 Scoping We will help the City prepare for and execute the scoping meeting for the EIR (at a City Staff Environmental Committee Review meeting). We will assist the City, as directed, to prepare required public notification, hand-outs of the Executive Summary and a PowerPoint presentation summarizing key issues. We also will in- clude photos and/or videos from other ongoing operations (e:g., at Morro Bay, Grover Beach, Pt. Arena) with a "during" and "after" interpretation of on -shore construction activities, as appropriate. We can also provide visual aids (poster boards with photos) and be on stand-by to address any technical environmental questions that , arise. 7.2 Planning Commission and City Council Public Hearings We will attend the Planning Commission and City Council public hearings for the project and be prepared to make a PowerPoint presentation summarizing the key issues, impact methodology and findings of the EIR. 7.3 Coastal Commission The project manager will attend the Coastal Commission public hearing(s) on the project to present the conclusions of the EIR and to answer questions regarding the project's potential impacts. Task 8 - Monitoring E& E will implement the mitigation monitoring program as directed by the City during all phases of the project in accordance with Sec- tion 15097 of the CEQA Guidelines. Our work will be conducted on a time and materials basis and will be carried out according to the program that is formulated as part of the EIR to mitigate po- tential project impacts. We will coordinate with the City to ensure that the mitigation identified in the EIR is implemented. This may require maintaining copies of permits to be obtained by the project proponent, conducting preconstruction surveys and monitoring on - 3 -13 rvolo•v ind niviroanirnt, Uic. 09: XB 20Xl l .4033-S F5 71 3. Scope of Work going construction activities. All monitoring efforts will be docu- mented and a final report will be submitted to City staff. 3-14 APR 26 '01 11:46 FR EIE / SAN FRANCISC0415 981 0801 TO•109376235-0684 P.02/02 ecology and environment, inc. International Specialists in the Environment 350 Sansome Street 1300, San Francisco. California 94104 Tel: (415) 981-2811, Fax: (415) 981-0801 April 26. 2001 Mr. Sol Blumenfeld City of Ilermosa Beach Community Development Department 1315 Valley Boulevard Hermosa leach, CA 90254 RECEIVED APR 2 6 2001 nom C\ DFPT: r; ✓. T VIA FACSIMILE Dear Mr. Blumenfeld: Thank you for this opportunity to clarify our proposal. 1) To clarify the general discussion of alternatives provided on page 3-11, our proposal includes the following alternatives: ■ No action. w The Manhattan Beach/El Segundo system alternative and variations. 3 . • The general terrestrial alternative(LA to Oregon) required by the California Coastal Commission ■ Alternatives within Hermosa Beach/Redondo Beach—a discussion of several different landing 4t. locations, streets for the terrestrial routes and station locations. S, ■ Generalized alternatives for the offshore portion of the route in California waters_ This would be based on measures taken to avoid sensitive areas/resources (such as the Channel Islands) during initial route planning. G . e Minor route variations in specific areas to avoid sensitive resources that could be identified either from the survey data to be provided by Tycom, or the additional marine biological survey we have proposed. 2) With respect to your question about the mitigation monitoring program, you may have been looking for mitigation monitoring as a separate task, but we included it under Task 6 on page 3-12 of the proposal. In Subsection 6.3. we state that it will comply with CEQA Guidelines. The cost estimate covers this effort as well. The cost of implementing the mitigation monitoring program is not included. We will provide a cost estimate for implementation once impacts and mitigation have been agreed upon for the project. We would be happy to provide any further clarifications and hope to have an opportunity to work with you. Sincerely, Ecology and Environment, Inc. Cheryl A. K rpowicz, Al recydAd paper 04/26/01 10:45 ** TOTAL PAGE.02 ** TX/RX NO.0917 P.002 NOM ertnosa$each anagens �roje% "trectorb,' Cheryl Karpowicz, AICP Vice President • Patrick Ritter, P.E., Proj. Mgr. • Patti Murphy, Asst. Proj. Mgr. PHYSICAL ENVIRONMENT (Air, Soils, Noise) Pete Geiger • Elke Rank • Mark Peak • Judy Sapp SUPPORT SERVICES (Document Production) • Debbie Linton • Mel Valentin eyf��ersonnelt`� n ; BIOLOGICAL (Marine, Terrestrial, Fisheries) Bernadette Bezy • Dave Trimm • Jim James • Agnieska Rawa • Greg Matuzak • L. Flynn • Charles Mitchell (MBC). • Carol Paquette (MBC) • Kimo Morris (MBC) • Shane Beck (MBC) SOCIAL (Land Use, Transportation, Cultural Resources, Socioeconomics, Recreation) Patti Murphy • Brian Swanson • German Castro •. Don Grenda (SRI) • Michael Lerch (SRI) (MBC) — MBC Applied Environmental Sciences (SRI) — Statistical Research, Inc. ©2000 Ecology and Environment. Inc. Figure 4-2 Hermosa Beach Team Organization X82001.4033A.a (Z.61) 04/18/2001 l t -ly, • •4;,ail:+ 1.;.•4 t.:=. t:;r;� t.: .t, V."14%At"tJ ;,,.II�.:tt t:5.�ttt1+JA1,• :,.t. t IIII 1.I1iII1 Figure 5-1 Environmental Processing Schedule ID Task Name Duration Start Finish Half 2.2001 Half 1.2002 Hall 2. Apr I May 1 Jun Jul Aug Sep Oct Nov I Dec Jan Feb Mar Apr May Jun Jut I Review of Existing Data and POP Application 2 Perform Data Gap Analysis 3 Precise Development Plan Application deemed complete 4 City Staff Reviews and accepts project application as complete 5 Prepare initial Study 6 Complete Initial Study Checklist 7 City Staff reviews and accepts initial study checklist 8 Scoping/Prepare Notice of Preparation (NOP) 9 Identify all agencies/begin Agency scoping 10 Prepare NOP Letter 11 City Staff reviews NOP letter/Send NOP 12 Consultation/Responses to NOP received 13 Administrative Draft EIR 14 Review of public scoping material 15 Attend/participate in publically noticed Staff ERC Mtg. 16 Research and Field Surveys 17 Preparation of the Administrative Draft 18 Review by City Staff/Finalize Draft EIR 19 Issue Draft EIR/Public Review 20 Respond to Comments/Prepare FEIR 21 Present Findings/Certification 22 Review of all presentation material by City Staff 23 Present findings and conclusions at Planning Commission/Determination 24 Present Findings and Conclusions of the EIR at Council/Certification 25 EIR Certification 26 Present Findings and Conclusions of the EIR and Responses at CCCs 32 days Mon 4130/01 Thu 5/31/01 15 days Mon 4/30/01 Mon 5/14/01 29 days Mon 4/30/01 Mon 5/28/01 4 days Mon 5/28/01 Thu 5/31/01 36 days Mon 4/30/01 Mon 614101 29 days Mon 4/30/01 Mon 5/28/01 8 days Mon 528/01 Mon 6/4/01 45 days Mon 4/30/01 Wed 6/13101 29 days Mon 4/30/01 Mon 5/28/01 1 day Mon 5/14/01 Mon 5/14/01 2 days Mon 5/14/01 Tue 5/15/01 30 days Tue 5/15/01 Wed 6/13/01 74 days Mon 4/30101 Thu 7112101 5 days Mon 5/28/01 Fr16/1/01 1 day Mon 6/4/01 Mon 6/4/01 60 days Mon 4/30/01 Thu 6/28/01 60 days Mon 4/30/01 Thu 6/28/01 14 days Fri 6/29/01 Thu 7/12/01 45 days Fri 7/13/01 Sun 8/26/01 30 days Mon 8/20/01 Tue 9/18/01 21 days Wed 9/19/01 Tue 10/9101 7 days Wed 9/19/01 Tue 9/25/01 1 day Tue 10/2/01 Tue 10/2/01 1 day Tue 10/9/01 Tue 10/9/01 1 day Tue 10/9/01 Tue 10/9/01 1 day Tue 10/9/01 Tue 10/9/01 0 gpmmilp 0 gpmnimlp I I 0 0 ♦ 10/9 Project: Hermosa Schedule Date: Wed 4/18/01 Task Split Progress Milestone ♦ Rolled Up Split External Tasks Summary Rolled Up Milestone O Project Summary Rolled Up Task I Rolled Up Progress h� r Pnpn G.) AMENDED BUDGET Task Original Budget Additional Request (09/10/01) Total Budget 1- Project Management 36,480 55,280 91,760 2 — Data Review 21,396 30,716 52,112 3 — Data Collection 123,942 120,492 244,335 4 — Agency Consultation 25,432 28,932 54,364 5 — CEQA/NEPA Documentation 67,600 91,300 158,900 6 — Other CEQA Documentation 20,200 32,900 53,100 7 — Meetings 25,095 33,096 58,191 Total $320,145 $392,716 $712,762 Honorable Mayor and Members of the Hermosa Beach City Council `75-71i *'*311 October 17, 2001 Regular Meeting of October 23, 2001 CIP 97-183 LOMA DRIVE UNDERGROUND UTILITY DISTRICT NO. 97-2 CONTRACT ADMINISTRATION/INSPECTION SERVICES - APPROVAL OF FOURTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT Recommendation: It is recommended that the City Council: 1. Approve the attached Fourth Amendment to the Professional Services Agreement between the City of Hermosa Beach and Quantum Consulting for contract administration and inspection services associated with the construction of the Loma Drive Underground Utility District in an amount not -to -exceed $32,640; 2. Appropriate $32,640 from the 308 Loma Drive Utility Undergrounding Fund; and 3. Authorize the City Clerk to attest and the Mayor to execute said amendment to the agreement, upon approval as to form the by City Attorney. Background: At the August 28, 2001 meeting, Council approved the Third Amendment to the Professional Services Agreement (PSA) between the City and Quantum Consulting for contract administration and inspection services for Project No. CIP 97-183 Loma Drive Underground Utility District. Based on information received from the utility companies, the time of completion for the project was established as the end of September, 2001. The PSA set Quantum Consulting's fee as $25,000. Processing of the August and September billings will deplete available funds. Analysis: As advised in the October 9, 2001 Undergrounding Status Report, the Edison crew left the Loma District on September 10, 2001, indicating they would not return until both Verizon and Adelphia had completed their portions of the project. Status of Work: Verizon and Adelphia still need to complete their conversions in the Loma District. Until they have completed their conversions, Edison will not return to the district to complete their conversion work and to remove all poles within the area. As a result, the completion 2u date for 97-183 Loma District Underground Utility Project is potentially extended to March, 2002. Fiscal Impact Appropriation of $32,640 from the 308 Loma Drive Utility Undergrounding Fund is necessary for contract administration and inspection services necessary to see project through to completion. Attachment: Fourth Amendment to Professional Services Agreement Respectfully submitted, /10421(1 -6/' /Harold C. Williams, P.E. Director of Public Works/City Engineer Noted for Fiscal Impact: Viki Copeland Finance Director Concur: Steph City Manager F:\B95\PWFILES\CCITEMS\97-183 approve additional services 8-28-01.doc. 2 • • PROFESSIONAL SERVICES AGREEMENT FOURTH AMENDMENT CIP 97-183 LOMA DRIVE UNDERGROUND UTILITY DISTRICT No. 97-2 INSPECTION SERVICES THIS FOURTH AMENDMENT to the Professional Services Agreement between the City of Hermosa Beach and Quantum Consulting made and entered into this 23rd day of October, 2001 at .Hermosa Beach, County of Los Angeles, State of California by and between the CITY OF HERMOSA BEACH, through its duly elected, qualified , and acting MAYOR, hereinafter called the CITY, and Quantum Consulting, hereinafter called the CONSULTANT. WHEREAS, CITY entered into 'a Professional Services Agreement with Quantum Consulting on December 14, 1999 for construction administration/inspection services for CIP 97-182 Myrtle Avenue Underground Utility District No. 97-1 and CIP 97-183 Loma Drive Underground Utility District No. 97-2; and WHEREAS, CITY amended the original Professional Services Agreement with Quantum Consulting on July 11, 2000 for additionally required construction administration/inspection services for CIP 97-182 Myrtle Avenue Underground Utility District No. 97-1 and CIP 97- 183 Loma Drive Underground Utility District No. 97-2; and WHEREAS, CITY approved the Second Amendment to the Professional Services Agreement with Quantum Consulting on November 14, 2000 for additionally required construction administration/inspection services for CIP 97-182 Myrtle Avenue Underground Utility District No. 97-1 and CIP 97-183 Loma Drive Underground Utility District No. 97-2; and WHEREAS, CITY approved the Third Amendment to the Professional Services Agreement with Quantum Consulting on. August 28, 2001 for additionally required construction administration/inspection services for CIP 97-183 Loma Drive Underground Utility District No. 97-2; and WHEREAS, CITY has determined that CIP 97-183 Loma Drive Underground Utility District No. 97-2 will require additional construction administration/inspection services; NOW THEREFORE, in consideration of the foregoing recitals and terms and conditions, the parties agree as follows: 1. Article I — Scope of Work is amended to read: "CONSULTANT shall perform all work necessary to complete in a manner satisfactory to CITY the tasks set forth below: • • 1. Conduct weekly meetings as needed with construction team 2. Conduct weekly meetings as needed with residents and Building Department 3. Inspection 4. Provide information for conversion to residents 5. Coordination of work and meet with homeowners 6. Coordination with Southern California Edison 7. Coordination with cable and telephone companies 8. Preparation of status reports Article II — Costs is amended to read: The CITY agrees to pay CONSULTANT for all the work or any part of the work performed under this Agreement at the rates and in the manner established below: CIP 97-183 Loma Drive UUD No. 97-2 not -to -exceed $32,640 These fees include all expenses, consisting of all incidental photography, travel and miscellaneous costs, estimated to be accrued during the life of the contract. It also includes any exclamation or inflation factors anticipated. No increase in fees will be allowed during the life of the contract. . Any increase in contract amount of scope shall be by express written amendment approved by the CITY and CONSULTANT. The CONSULTANT will be reimbursed for costs incurred in the performance hereof as are allowable under the provisions of the Federal Procurement Regulations. • • IN WITNESS WHEREOF the parties hereto have executed this Amendment on the date and year first above written. CITY OF HERMOSA BEACH MAYOR: QUANTUM CONSULTING MAYOR, CITY OF HERMOSA BEACH FRANK BIGDELI, PRESIDENT ATTEST:. ELAINE DOERFLING, CITY. CLERK F:\B95\PWFILES\CIP197-183 LOMA DR. UU\PSA QUANTUM 4TH AMENDMENT 10-23-01.DOC J October 18 2001 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 23, 2001 1303 HERMOSA AVENUE RETAIL BUILDING- AMENDMENT #2 TO LEASE - CHANGE OF LENDER Recommendation: That the City Council approve a change of lender for the for the ground lease partnership and direct City Manager to execute the Amendment #2. Background: The project is now complete and the partnership has obtained its long term financing from Bay Cities National Bank. The construction financing was provided by Hawthorne Savings. The lease agreement anticipated a change of lenders over time. The position of the City is in no way altered by the change of lenders. Resp ctfully submitted, Step en ' . Burrell City Manager Triwell Properties Inc. October 8, 2001 City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 Attn: Stephen Burrell City Manager Re: 1303 Hermosa Avenue LLC Dear Steve: Enclosed please find our proposed "Second Amendment to Lease" for the Ground Lease regarding 1303 Hermosa Avenue LLC. This amendment is being made as we have substituted our construction lender, Hawthorne Savings, with our permanent lender, Bay Cities National Bank. I have enclosed three signed copies. Upon your review and approval, we will need one copy returned to us as lessee, and one copy which we will forward to the lender. The third copy shall be for the City of Hermosa Beach to retain. Please let us know if there is anything further you require. Sincerely, 13 HERMOSA AVENUE LLC James G. Wellbaum Managing Member JGW:kae encl. 108 Standard Street • P.O. Box 2248 • El Segundo, CA 90245 • (310) 322-7400 Fax (310) 322-7469 SECOND AMENDMENT TO LEASE This Second Amendment To Lease (this "Amendment") .is an amendment to that certain Lease (the "Lease") made as of March 1, 2000, by and between the City of Hermosa Beach, a municipal corporation as landlord and 1303 Hermosa Avenue, LLC, a California limited liability company, as tenant, and relating to the Property at 1303 Hermosa Avenue, Hermosa Beach, California, more fully described in the Lease. This Amendment is made pursuant to Section 31(j) of the Lease for the benefit of Lender, as defined below. All capitalized terms used in this Amendment and not defined herein have the same meaning as the Lease. Landlord and Tenant agree that the Lease is amended to modify the following: 36. MORTGAGE PROTECTION. 36.1c Lender. "Lender" means Bay Cities National Bank and the successors and assignees of Bay Cities National Bank as holder of the initial Leasehold Deed of Trust and any modifications or extensions thereof. Any prior reference to Hawthorne Savings, F.S.B. as Lender shall hereby be deleted, and Bay. Cities National Bank shall be substituted as Lender. Landlord: Tenant: CITY OF HERMOSA BEACH, 1303 HERMOSA AVENUE, LLC a municipal corporation a California limited liability company By: City Manager ATTEST: By: Secretary Bv: 1 Lip Afi / 'Managing Member ocT. 8, 2001 SECOND AMENDMENT TO LEASE This Second Amendment To Lease (this "Amendment") is an amendment to that certain Lease (the "Lease") made as of March 1, 2000, by and between the City of Hermosa Beach, a municipal corporation as landlord and 1303 Hermosa Avenue, LLC, a California limited liability company, as tenant, and relating to the Property at 1303 Hermosa Avenue, Hermosa Beach, California, more fully described in the Lease. This Amendment is made pursuant to Section 31(j) of the Lease for the benefit of Lender, as defined below. All capitalized terms used in this Amendment and not defined herein have the same meaning as the Lease. Landlord and Tenant agree that the Lease is amended to modify the following: 36. MORTGAGE PROTECTION. 36.1c Lender. "Lender" means Bay Cities National Bank and the successors and assignees of Bay Cities National Bank as holder of the initial Leasehold Deed of Trust and any modifications or extensions thereof. Any prior reference to Hawthorne Savings, F.S.B. as Lender shall hereby be deleted, and Bay Cities National Bank shall be substituted as Lender. Landlord: Tenant: CITY OF HERMOSA BEACH, 1303 HERMOSA AVENUE, LLC a municipal corporation a California limited liability company By: B City Manager .Managing Member DcT. , zoo/ ATTEST: By: Secretary SECOND AMENDMENT TO LEASE This Second AmendmentTo Lease (this "Amendment") is an amendment to that certain Lease (the "Lease") made as of March 1, 2000, by and between the City of Hermosa Beach; a municipal corporation as landlord and 1303 Hermosa Avenue, LLC, a California limited liability company, as tenant, and relating to the Property at 1303 Hermosa Avenue, Hermosa Beach, California, more fully described in the Lease. This Amendment is made pursuant to Section 31(j) of the Lease for the benefit of Lender, as defined below. All capitalized terms used in this Amendment and not defined herein have the same meaning as the Lease. Landlord and Tenant agree that the Lease is amended to modify the following: 36. MORTGAGE PROTECTION. 36.1c Lender. "Lender" means Bay Cities National Bank and the successors and assignees of Bay Cities National Bank as holder of the initial Leasehold Deed of Trust and any modifications or extensions thereof. Any prior reference to Hawthorne Savings, F.S.B. as Lender shall hereby be deleted, and Bay Cities National Bank shall be substituted as Lender. • Landlord: CITY OF HERMOSA BEACH, a municipal corporation By: City Manager ATTEST: By: Secretary Tenant: 1303 HERMOSA AVENUE, LLC a California limited liability company B 17 Managing Member pe ,, g ZOD Ma, -:ging Member �r • Honorable Mayor and Members of the Hermosa Beach City Council SUBJECT: TEXT AMENDMENT 01-5 I IF /0/1 October 17, 2001 Regular Meeting of October 23, 2001 PURPOSE: AMEND SECTION 17.46.130C. OF WALLS FENCES AND HEDGES IN RESIDENTIAL, COMMERCIAL, AND MANUFACTURING ZONES OF THE ZONING ORDINANCE TO CHANGE THE REQUIREMENT FOR A BUILDING PERMIT FOR WALLS AND FENCES FROM 36 INCHES OR MORE IN HEIGHT TO 42 INCHES OR MORE IN HEIGHT. Recommendation To continue to the next regularly scheduled meeting. of Blumen Community CONCUR: Id, Director evelopment Department Step en R. Burrell, City Manager ta01-5cc October 17, 2001 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 23, 2001 HOLIDAY PARKING REGULATIONS I Recommendation: That the City Council approve holiday parking program for all silver meters and parking lots from November 22, 2001 through December 25, 2001. Background: The City Council has, for a number of years, provided up to 3 hours of free parking at silver meters and in the parking structure and parking lots to encourage shopping in the commercial areas. An insert is placed in the meters stating "3 hours free parking" and the parking lots will be staffed and the first 3 hours will be free. This will allow for some control of the parking lots and turnover to encourage shoppers and diners. Those staying in the structure or lots longer than 3 hours would be charged the regular rate starting in the 4th hour. Monthly passes will be honored and sold for the office employees and merchants. Respectfully submitted, S phen R. B rell City Manager CITY OF HERMOSA BEACH COMMUNITY DEVELOPMENT DEPARTMENT BUILDING DIVISION SEPTEMBER, 2001 MONTHLY REVENUE REPORT NUMBER OF PERMITS BUILDING 62 45 174 158 PLUMBING/MECHANICAL 24 39 93 109 ELECTRIC 23 31 72 78 PLAN CHECK 18 21 62 75 SEWER USE 0 4 0 13 RES. BLDG. REPORTS 16 34 83 105 PARKS & RECREATION 0 0 0 1 IN LIEU PARKS & REC 0 6 3 15 BOARD OF APPEALS 0 0 0 0 SIGN REVIEW 1 1 3 4 FIRE FLOW FEES 3 9 15 39 LEGAL DETERMINATION 0 0 0 0 ZONING APPEALS 0 0 0 0 TEMPORARY SIGN 3 1 8 2 TOTALS 150 191 FEES COLLECTED 513 599 ISMONTH .......................... ...... ............................ :ttiitYF BUILDING $20,433.80 $42,275 $56,167.84 $126,586.64 PLUMBING/MECHANICAL 1,887.20 5,277 8,655.20 12,200 ELECTRIC 8,831 6,243 16,879 11,725 PLAN CHECK 5,935.80 31,698.20 27,998.20 93,605.25 SEWER USE 0 5,871.14 0 15,466.43 RES. BLDG. REPORTS 780 1,596 3,929 4,862 PARKS & RECREATION 0 0 0 3,500 IN LIEU PARKS & REC. 0 69,272 6,792 122,638 BOARD OF APPEALS 0 0 0 0 SIGN REVIEW 100 96 292 375 FIRE FLOW FEES 1,676.50 20,330.50 10,623.50 58,758 LEGAL DETERMINATION 0 0 0 0 ZONING APPEALS 0 0 0 0 TEMPORARY SIGN 110 36 290 71 TOTALS $39,754.30 1 182,694.84 $131,626.74 $449,787.32 CITY OF HERMOSA BEACH COMMUNITY DEVELOPMENT DEPARTMENT BUILDING DIVISION BUILDING PERMITS ISSUED REPORT MONTH OF SEPTEMBER, 2001 1 101 NEW SINGLE FAMILY HOUSES DETACHED 2 102 NEW SINGLE FAMILY HOUSES ATTACHED 3 103 NEW TWO FAMILY BUILDINGS 4 104 NEW 3 OR 4 FAMILY BUILDINGS 5 105 NEW 5 OR MORE FAMILY BUILDINGS 6 213 NEW HOTELS/MOTELS 7 214 NEW OTHER NON HOUSEKEEPING 8 318 NEW AMUSEMENT & RECREATION 9 319 NEW CHURCHS/OTHER 10 320 NEW INDUSTRIAL BUILDINGS 11 321 NEW PARKING GARAGES. 12 322 NEW SERVICE STATIONS/REPAIR GARAGES 13 323 NEW HOSPITALS/OTHER INSTITUTIONAL 14 324 NEW OFFICES/BANKS 15 325 NEW PUBLIC WORKS/UTILITY BUILDINGS 16 326 NEW SCHOOLS/OTHER EDUCATIONAL 17 327 NEW STORES/OTHER MERCH BLDGS. 18 328 NEW OTHER NON RESIDENTIAL BUILDINGS 19 329 NEW STRUCTURES OTHER THAN BUILDING 7 0 $50,460.00 20 434 ADD/ALTER DWELLING/POOLS 44 $392,468.00 21 437 ADD/ALTER NON RESIDENTIAL 2 $16,325.00 22 438 RESIDENTIAL GARAGES/CARPORTS 23 645 DEMOLITION -SINGLE FAMILY HOUSES 3 3 $1,500.00 24 646 DEMO 2 -FAMILY BUILDINGS 1 2 $500.00 25 647 DEMO 3-4 FAMILY BUILDINGS 26 648 DEMO 5+ FAMILY BUILDINGS 27 649 DEMO ALL OTHER BUILDINGS 2 0 $1,200.00 TOTAL 59 TOTAL UNITS ADDED FY 2001-02 TO DATE: 8 TOTAL UNITS DEMOLISHED FY TO DATE: 12 (See Attached List) TOTAL NET UNITS FY TO DATE: -4 FY 1999-00 Total New Dwelling Units: Total Demolished Units: Net Units: FY 2000-01 92 Total New Dwelling Units: 97 Total Demolished Units: -5 Net Units: 2 $462,453.00 102 62 40 Dwelling Units Demolished as of September, 2001 ::........ Aaaa ss ;;: :. ..TYPE PERMIT DATE PERMIT No.' No. oE:UN r< 122 2nd St. SFR 7/12/01 B01-310 1 822 6th St. SFR 7/12/01 B01-316 1 2935 Palm Dr. SFR 7/19/01 B01-331 1 600 The Strand SFR 8/14/01 B01-384 1 2115 Hermosa Av. SFR 8/22/01 B01-388 1 1504 Silver St. SFR 8/29/01 B01-409 1 707 Longfellow Av. SFR 8/30/01 B01-415 1 43 20th St. SFR 9/5/01 B01-421 1 633 215` St. SFR 9/5/01 B01-422 1 1641 Golden Av. SFR 9/10/01 B01-427 1 2341 Hermosa Av. DUPLEX 9/5/01 B01-423 2 Total Units Demolished 12 HONORABLE MAYOR and MEMBERS of HERMOSA BEACH CITY COUNCIL October 16, 2001 Regular Meeting of October 23, 2001 ACTIVITY REPORT COMMUNITY DEVELOPMENT DEPARTMENT - PLANNING DIVISION SEPTEMBER, 2001 STAFF REPORT PREPARED APPEAL / RECONSIDERATION HISAO 0 lSM� 0 1 1 CONDITIONAL USE PERMIT (C.U.P.) - CONDOMINIUMS 0 3 3 7 CONDITIONAL USE PERMIT (C.U.P.) - COMMERCIAL 2 1 3 2 C.U.P./PRECISE DEVELOPMENT PLAN AMENDMENT 0 0 0 2 CONDITIONAL USE PERMIT MODIFICATION/REVOCATION 0 1 0 2 CONDITIONAL USE PERMIT/MAP EXTENSION 0 1 1 1 ENVIRONMENTAL IMPACT REPORT 0 0 0 0 FINAL MAP 1 1 5 1 GENERAL PLAN AMENDMENT 0 0 0 0 HEIGHT LIMIT EXCEPTION 0 0 0 0 LOT LINE ADJUSTMENT 0 0 0 0 NONCONFORMING REMODEL 0 0 1 2 PRECISE DEVELOPMENT PLAN 0 0 1 0 PARKING PLAN 0 0 0 1 SPECIAL STUDY 0 0 0 0 SUBDIVISION 1 0 1 0 TEXT AMENDMENT 3 2 3 4 TRANSIT 0 0 0 0 VARIANCE 0 0 0 0 ZONE CHANGE 0 0 0 0 MISCELLANEOUS 7 11 14 21 TOTAL REPORTS PREPARED 14 20 33 44 NOTE: A staff report may be written for one or more of the items listed above, but it will be listed and counted only once. WAVE DIAL -A -RIDE RIDERSHIP PASSENGERS ::: THIs:MONTPi THIS MONTH UsT IFY....:.......DAT;:::>::::> F:. To LAST F'( ::::.To HERMOSA BEACH 632 819 2,395 3,041 REDONDO BEACH 3,925 4,385 16,416 18,162 SATELLITE 269 348 792 925 CONCUR: oI Blumenfel Community D NOTED: Di ctor elopment Department Stephen R. Burrell City Manager f:\b95\cd\activity Respectfully submitted, Yu=Ping Ting Administrative Assistant October 16, 2001 Honorable Mayor and Members of The Hermosa Beach City Council Regular Meeting of October 23, 2001 .............. ......................... ......................... sources_:' The Department of Community Resources has been involved in the following activities for the month of September 2001: Recreation Programming: Registration for the Fall/Winter activities and classes opened this month, with many classes and excursions full by month's end. Recreation Classes & Programs: The most popular youth classes for the first month of registration were Dance & Tumbling, Outdoor Youth Basketball, and Karate. Each of these classes quickly filled to capacity. The most favored adult activities for the first month of registration were Beginning Golf, Flamenco Dancing and Polynesian Dancing. New classes that began this month include the Teen Extreme Friday Night Club at South Park and an Outdoor Youth Basketball class at the Clark Courts. New adult classes include Fitness Boot Camp at the beach and co-ed Beach Flag Football Tournaments. Civic Theatre Events: September 1 Islamic Film Productions held a religious film premiere to an audience of 125 spectators. September 2 Sokka Gakkai International held religious services. September 5/9/16/23/30 Church of Christ held religious services. Special Events: Fiesta Hermosa The annual Labor Day weekend of festivities took place downtown along Hermosa Avenue, Pier Avenue, and Pier Plaza. The three-day event organized by the Chamber of Commerce, included over three hundred vendors, food booths, children's rides, entertainment stages, and a beer garden. California Coastal Clean Up In coordination with Heal the Bay, Los Angeles County Department of Beaches and Harbors, and California Coastal Commission, the 17th annual California Coastal Cleanup Day was held. Hermosa Beach participated in the clean up effort as one of 50 sites in Los Angeles County Picnic in the Outfield The inaugural event featured strolling entertainers, traditional family games, dunk tank, slide, a calypso band, snow cones, cotton candy, and participation from many community groups. The event was free to the public and coordinated by the Parks and Recreation, Community Resources Advisory Commission. Hundreds of residents attended the event at Clark Field. Excursions: Moonlight Horseback Ride Leaving from Sunset Ranch, participants rode horses through the trails of Griffith Park. The dinner destination was Viva Fresh Mexican Restaurant in Burbank. Thirty-five participants enjoyed the trip. The Riders returned to the ranch by moonlight, riding beneath the Hollywood sign. Hollywood Bowl Excursion Participants enjoyed the open-air atmosphere of the Hollywood Bowl; many brought their own picnic dinner and watched the Hollywood talent of Nell Carter, Billy Gilman, and Marni Nixon "the Voice of the Hollywood Bowl." Seventeen participants attended the excursion. Temecula Wine Tour Participants had the opportunity to visit four different wineries, enjoy a picnic lunch, and take home souvenir wineglasses. Thirty-seven participants attended the excursion. Sports: Over the Line Tournament A one -day tournament was held at 10th Street and the Strand. Ten teams with four players each participated. Co -Ed Sand Football Tournament A one -day 4 -on -4 flag football tournament was held at 10th Street and the Strand Fifty participants played recreational flag football to a spectator audience. CBVA Beach Volleyball Tournament A successful one -day tournament featuring both men and women in various divisions. Men's Softball Fall Slow -pitch softball season began this month. Men's C Division plays on Sunday evenings with five teams. The league includes 10 weeks of play plus a playoff tournament. Sand Football A recreational co-ed Flag football league was played two nights per week, Wednesdays and Thursdays, at 10th Street and the Strand. Beach Volleyball Recreational co-ed Beach Volleyball league is played north of the Pier. Each team plays two games per night during a 6 -week season. Upcoming Events: November 1 November 10 November 15 December 6 December .8 December 15 December 31 Santa Anita Race Track Excursion USSF Amateur Surf Competition Senior Flu Clinic Tree Lighting Ceremony Sand Snowman Contest Cruise of Lights Excursion New Eve Celebration The Department of Community Resources has been involved in the following activities for the month of September 2001: DEPARTMENT REVENUE Current This Month Fiscal Year Last Year Month Last Fiscal Year To Date To Date $15,267 $28,928 $200,583 $186,180 Revenue FY 2000-01 for 25% of the Fiscal Year is: $159,680 or 31% of the projected figure of $ 527,378 Donations (in addition to Department Revenue): Expenditures FY 2000-01 for 25% of the Fiscal Year is: $249,309 or 28% of the projected figure of $ 911,088 Respectfully Submitted, Lisa Lynn Recreation Supervisor Concur: $ 35,250.00 MarCe6ney Director, Community Resources Step City Burrell anager leen extreme club Teen Extreme Friday Night Club, - a -new.evening program for young teens .11-14, is being held everY Friday evening from 5-8 p.m. at South -Park 425 Valley Drive, Hermosa ' Beach. Program includes games, music, conversation, creative arts, sports and leadership train- ing. Experienced recreation leaders -supervise all activities. $5 drop-in or book of 12 for $ 55. This is an ongoing program andyou can register at any time. 318-0247. vent 'sponsored` Parks and Recreation .Co mission -aimed at' building community.., ties amort' residents: y Whitney`Youngs- he Hermosa Beach`: Parks and Rec. z rection Commission hopes to 'celebrate; the clgserknit ties in the community; when`'tt'hosts=arycitywide picnic at Clark', Stadium this Saturday afternoon. Funded._through"a .$,10,000_ donation from;Mervyn's departtnentstore, ; ` PicniC in the Outfield"pis ,free event to;resi-�= • dents+scheduled. from -11 The}event` will include live entertain -1 ment;'games.and:snack stands sponsored? by various local nonprofit organizations:s tThe : picnic was' planned by. commis sion `membersiafter:;they: agreed: to orga- nize'"e unique community,: project • to _honor, the city of Hermosa Beach and to promotesome' type- of community .sery-' ice involvement onrthe dayof"the event.' Community'Resources Director Mary Rooney `said_ the commission hopes'`to, develop community -oriented projects every year in the future. "The' comrpission became interested', in planning .some type of community: sponsored project this year and in years` to' come Rooney said. '"This year they.` decided -to focus on a picnic -type event, and they -have put a lot of effort into an` event which' is geared just for local Her. mosaBeach''residents." t}iey p�cr%cwtl; rove nt�'lbcalcharittesand Project Touch, theim ier ty: forsa League, Boy Scout"I'roo mosa`Beachii3oc HerniosanBeac money x Ft[ q t y'�ry.'wf3€ 1���'m aatc'rX.�`�rscr u� Botha tssioners . eve hra> aalnd;Chnstine Hollander ser eda, the fi§ tri Sy.4" da4+.[.;sS•y n ry . 4¢ sul2commsttee b th�even +Fa�nd11t an04 „to' encourage peoples to come an tib et •,their fellow. resident kit int^tS eX;, ry pected to draw between people : w_ `This event will allow t to' get to know each plained.., `-There '1'.'0 ,4 lot people don't ,ktiowa Women s'; Club,•th%Pnrc Friends of the, Library* :Francis;said re idents aretepcotYra ttcnlcrlaac to `bring their , ;, stressed*thatfpeop e b,` bring he rfsm ll,µp grills�� �x ,aPeopleawon be able be,�eau e thi, s 1field is to 1 ,'and 2'60.Q. r,�ie�e*they,�'lt�ve�.in; town `Several.rlocaT s'willaisdbelsellmg temporaryftat anc:balloons ehiclesfrom ,the Fire, P;Zipe- and; %orks departments -'willarke ld; and'an.aerial photo will be eend`of the day =w ermosAeach-groups ltke� tlae Club, Kiwani sGluby,awti siuli; Rotary Clulit�H4st�or�,ieal ar'entrTeacher :(7igarirzatzon; Foundation, Educatipn' Foundation, uildei's Club wtlj set up mforma , booths,for g4 -.tants infort whtch�is�,notr e�u,►ppefo piCntc�„a�n,�d'we�hav ��no�w of�tteins.>~ike.h�bt cgals would cauesafety hazards .$ The event will aure�al v Calypso band anda`DJ along with srollirlgenter �° Commu Dung, old attend HB picnic xr `good, all-American fun' Dennis Johnson F WRITER Teresa Stuart and her son sat the grass eating fried chicken 1 talking, and it was so per - ;you just wanted to - plop Tri next to them and smell the :on candy air. iround them the grounds of rk Field bubbled and popped h the Saturday afternoon ac - ties of Hermosa Beach's first imunitywide picnic, with filar scenes of people enjoy - themselves on blanketed ares of grass. 'I just wanted to come and ig at the town picnic," said art, a third generation Her - tan. "I thought it would be a d, all-American thing to do. 'Lwanted to come down and at the old neighbors, meet the a neighbors." ter son, Jacque Mizell, had own motives for attending family -centric event. 'I wanted to dunk the police - sin the water," said Mizell, referring to the dunk tank . t was presently soaking a city ncil candidate. n all, the "Picnic in the Out - d" served its purpose of ,wing out hundreds of resi- ts for a neighborly day of ata -sack races, music, pop - n, snow cones and picnick- , but there was another, un- tying tone that was certainly pabie. Jot only did the Sept. 11 ter- ist attacks in New York and shington, D.C., bring Ameri- ogether in an unprecedented w of community, the horrific have become a catalyst for found neighborliness on the Howard Ashman goes Ir a swim after oe:ing dropped from his dunk tank chair. He a member of the Hermosa Beach Parks Horrca4cn Commission. local level — even in an already tightknit city like Hermosa Beach. Residents and businesses gave an example of this last weekend, raising more than $30,000 in an impromptu fund- raiser for the relief efforts back East. Steve Fair and his son, Dylan, were having lunch on the lawn after returning from the younger one's soccer game, Steve Fair said the attack was a driving force in bringing him down for the festivities. "In the back of my mind, that was one of the reasons," he said_ "Maybe last year I wouldn't have come down here. I would have found something better to do, mow the lawn, wash the cast" Hopefully this community - mindedness among everybody lasts, he said. There was a relaxed, lazy feel to the old-fashioned picnic, a stark contrast to many of the events the city costs each year" — from the semi -anarchic Fourth of July celebrations to the street -packed flurry of Fies- ta Hermosa. Just about everywhere you looked, there were red, white and blue ribbons, American flags, groups of neighbors sit- ting together eating and more than a few containers set up to take donations for firefighters, police officers and rescue work- ers killed in the attack. At one point, just after Mayor John Bowler offered a moment of silence for the victims, the en- tire crowd joined in a group PICNIC/B2 omelets IWARTUc/STAFF PHOTOGRAPHER Two-year-old Connor Westermann of Hermosa Beach greets Tuba the 10 -foot man with a slap on his palm at the Hermosa Beach community picnic Saturday. The event at Clark Field drew a big crowd for food, games and entertainment. vices."-Atter;me. screening, Vale- Community 'Alliance for Special aged, Information 310-395-3549. Picnic FROM, PAGE Bi` 'singing of the national anthem "It's nice: to be in a': small enough community- to "do this," Bowler said Over at the dunk tank. a' small line of children were eagerly try- ing to soak:' candidates for,. the Nov. 6 City Council race;' but it wasn't until candidate Michael Keegan, took theseat that the crowds started to pick up. Keegan . seemed prepped for the,' occasion, baiting and encourag- ing each person', as they tried' to send him' into the drink. "I like his arm, he'sgota good "Oh,tough guy there. You're in Little League?' Where's your coach," he said to another one. In line, the ,chltdreri 'were 'eat - fag thisup,' running" back'. and fourth as the candidate 'splashed Jacques Mizell stepped up to the tank and lobbed one high and outside. " "Is that a girl's throw?" Keegan taunted before being cut short by a ringer that sent him swimming. Mizell smiled and sauntered to the back of the line. Out in the field, the clink -clink - clink of -a reggae' band's steel drum punctuated, conversations, an emcee shouted out instruc- tions for the bingo game and peo- ple chewed on sandwiches. '"I really want to enjoy my �back' yard,", resident Teresa Stu- art said. "I spend so 'much time going places (for fun) when I live right here, In, paradise." Hundreds of locals celebrate community spirit at Clark Stadium last Saturday Children -and -adults compete,ui pFitotos aytC ns°il�irle e�Picmc' m the Outfield gave families a chance to spread out on the grass at Clark, tadium and relax with somegood food. IfermosaBeachPuWsvemorp c ae1?Ire ommunity picnic Hermosans will have an opportuni- ':ty.for welcome diversion+as the -city throws; .its, first ever "Picnic ,in the Outfield" 11 a.m. to 4 p.m. Saturday, Sept. 22 at Clark Stadium, behind the basketball courts along Valley Drive south of Pier Avenue. Participants are urged to bring picnic baskets and enjoy live music, strolling entertainers, a 30 -foot tall inflatable slide, a dunk tank, and snack sales by local nonprofit organizations. Traditional picnic games and an all -city tug -o -war also will be featured_ To commemorate the day, an aerial photograph will be shot from a 40 - foot ladder mounted on a Public Works Department truck. On display at the picnic will be vari- ous public works vehicles, a backhoe,'. a police car and a police motorcycle. Informational booths will be set up by organizations including the Women's Club of Hermosa Beach, Hermosa Beach Kiwanis club, Lawn Bowling Club, Rotary, Hermosa Arts . Foundarion ' x "'Hermosa + Beach Historical -'Society, • Hermosa Beach Education4.:;Foundation, Hermosa Beach'Parent "Teacher= Organization • and: Little League. ,The picnic is funded by a $10,000 ,donation from the .Mervyn's 'corpora trona whichsponsors Mervyn's Beach Bash ;a four-day beach festival of vol- leyball, music : and : extreme . sports j held in, june on the Hermosa sands. Vince Ray entertains s ch!1dren wi h linbbles at Hermosa Be• ach's Picnic m the Outt"ield Saturday at Clark Stadium`s .r ds attendedtheilaylong`comnaunity event. L �,a.«iN2w#we. ^..even p tttobyCfirisMilner • • Honorable Mayor and Members of the Hermosa Beach City Council FINANCE DEPARTMENT ACTIVITY REPORT, SEPTEMBER 2001 October 16, 2001 City Council Meeting of October 23, 2001 STATISTICAL SECTION Finance Administration IMF1P!APffit MT • 6332 1027 . . . . . . ............... 5&5O $65390 $82686 • ......................................... ........................................ ........................................ ........................................ ........................................ ....................................... ....................................... ................................... .................................... ............................... 132 1 128 f1b95/open/fmactivityTOT.doc Finance Cashier • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • ................................ California Out of State TOTAL 1,716 1,963 5,230 6,092 213 300 642 906 Driveway Guest Party Passes Contractor Daily MiliAantlatErgiStgatt, ZMMZ5Z5,, Transferable etticle TOTAL ANIMAL7:" Licenses Issued 329 30 2 61 447 24 3 1,619 85 11 46 '4-227 Strike 1 10 1,609 95 . 8.. 190 169 130 627 539 Revenue $377O795 NOTED: Step LW urrell, City Manager 2 Respectfully submitted: • Viki Copeland, Finance Director fAb95\open/finactivityNOV99.doc HERMOIA BEACH FIRE DEPARTMENT MONTHLY ACTIVITY REPORT FOR CALENDAR YEAR 2001 SEPTEMBER 4 mtS THIS MO. r ATISTICS1.a +i�,..y LAST F/Y THIS MONTH F/Y TO LAST F/Y THIS MONTH LAST YEAR YEAR TO DATE LAST YEAR TO DATE INSPECTIONS AND PREVENTION TO DATE MO. DATE TO DATE RES. • 29 ORIGINAL INSPECTION 56 74 $7,366 $22,860 $18,466 NON -RES. COMMERCIAL 23 43 56 6 437 389 ASSEMBLY 0 40 99 0 3 1 INSTITUTIONS 0 0 2 2 INDUSTRIAL 0 0 21 20 APARTMENTS 26 8 164 151 RE -INSPECTION COMMERCIAL 19 7 156 71 ASSEMBLY 0 0 5 0 INSTITUTIONS 0 0 0 0 INDUSTRIAL 0 0 3 3 APARTMENTS 0 20 38 56 OCCUPANCY LOAD 3 0 17 33 CITATIONS ISSUED 0 0 3 1 tl r.vba.'"5;'.vrri'C F>+.� �'._, ssr, ;=.w .^✓ v..cd _.��,,,,-,.-�_is`.".w- AMBULANCE ACTIVITY REPORT FOR FISCAL YEAR 2001/2002 INV BILL THIS THIS MO. F/Y TO LAST F/Y THIS F/Y TO LAST F/Y FOR EMS MO. LAST F/Y DATE TO DATE MO. DATE TO DATE RES. • 29 24 56 74 $7,366 $22,860 $18,466 NON -RES. 16 16 43 56 $8,112 $32,448 $25,790 TOTALS 45 40 99 130 $15,478 $55,308 $44,236 Respectfully Submitted: USSELL TINGLEY, FIRE CHIEF Noted: HERMOSA BEACH FIRE DEPARTMENT Page 1 10/07/2001 • INCIDENT RECAP • Dates: 09/01/2001 to 09/30/2001, Incidents: All Description Number Average Loss Value Response All 143 3.55 Fires 4 5.00 Medical Emergencies (with patients) 75 2.73 Hazardous Materials 1 1.00 Other (includes mutual aid) 63 4.51 NOTES: 1. Since incidents can be coded with multiple situations found, an incident may be counted more than once. 2. Average response time calculations exclude cancelled calls. HERMOSA BEACH FIRE DEPARTMENT Page 1 10/07/2001 'Description INCIDENT RECAP • Dates: 01/01/2001 to 09/30/2001, Incidents: All Number Average Loss Value Response All 1,270 4:85 Fires 40' 4.18 82,080 Structure Fires 13 4.23 71,800 Medical Emergencies (with patients) 702 2.84 Hazardous Materials 3 4.67 Other (includes mutual aid) 525 7.75 NOTES: 1. Since incidents can be coded with multiple situations found, an incident may be counted more than once. 2. Average response time calculations exclude cancelled calls. HERMOSA BEACH FIRE DEPARTMENT Page 1 10/07/2001 • • RECAP OF PRIMARY SITUATION FOUND All Incidents Dates: 09/01/2001 to 09/30/2001, Incidents: All Code Number Percent Description 1 17 5 3.50 OTHER OUTSIDE FIRE 5 3.50 2 25 2 1.40 EXCESSIVE HEAT, OVERHEAT SCORCH BURNS, NO IGNITION 2 1.40 3 31 2 1.40 EMERGENCY MEDICAL ASSIST 32 87 60.84 EMERGENCY MEDICAL CALL 33 1 0.70 LOCK -IN 90 62.94 4 41 1 0.70 FLAMMABLE GAS OR LIQUID CONDITION 44 2 1.40 ELECTRICAL ARCING, SHORTED ELECTRICAL EQUIPMENT 49 2 1.40 HAZARDOUS CONDITION NOT CLASSIFIED 5 3.50 5 51 1 0.70 PERSON IN DISTRESS 52 6 4.20 WATER PROBLEM 53 3 2.10 SMOKE, ODOR PROBLEM 55 4 2.80 PUBLIC SERVICE ASSISTANCE 59 2 1.40 SERVICE CALL NOT CLASSIFIED 16 11.20 6 61 2 1.40 INCIDENT CLEARED PRIOR TO ARRIVAL 62 1 0.70 WRONG LOCATION 66 2 1.40 EMS CALL, TRANSPORTED/LEFT SCENE PRIOR TO ARRIVAL 69 3 2.10 GOOD INTENT CALL NOT CLASSIFIED 8 5.60 7 70 1 0.70 FALSE CALL UNABLE TO CLASSIFY FURTHER 71 1 0.70 MALICIOUS, MISCHIEVOUS FALSE CALL 73 8 5.59 SYSTEM MALFUNCTION 74 3 2.10 UNINTENTIONAL 13 9.09 9 91 2 1.40 CITIZENS COMPLAINT 99 2 1.40 NOT CLASSIFIED 4 2.80 143 100.03 HERMOSA BEACH FIRE DEPARTMENT Page 1 , 10/07/2001 • • RECAP OF PRIMARY SITUATION FOUND All Incidents Dates: 01/01/2001 to 09/30/2001, Incidents: All Code Number Percent Description 1 10 2 0.16 FIRE UNABLE TO CLASSIFY FURTHER 11 32 2.52 STRUCTURE FIRE 14 7 0.55 VEHICLE FIRE 15 2 0.16 FIRE IN TREES, BRUSH, GRASS, STANDING CROPS 16 9 0.71 REFUSE FIRE OUTSIDE 17 8 0.63 OTHER OUTSIDE FIRE 19 4 0.31 FIRE NOT CLASSIFIED 64 5.04 2 22 4 0.31 AIR, GAS RUPTURE 25 3 0.24 EXCESSIVE HEAT, OVERHEAT SCORCH BURNS, NO IGNITION 7 0.55 3 31 36 2.83 EMERGENCY MEDICAL ASSIST 32 760 59.84 EMERGENCY MEDICAL CALL 33 7 0.55 LOCK -IN 39 2 0.16 RESCUE, EMS NOT CLASSIFIED 805 63.38 4 40 5 0.39 HAZARDOUS CONDITION UNABLE TO CLASSIFY FURTHER 41 3 0.24 FLAMMABLE GAS OR LIQUID CONDITION 42 1 0.08 TOXIC CONDITION 44 16 1.26 ELECTRICAL ARCING, SHORTED ELECTRICAL EQUIPMENT 46 13 1.02 VEHICLE ACCIDENT, POTENTIAL ACCIDENT 49 17 1.34 HAZARDOUS CONDITION NOT CLASSIFIED 55 4.33 5 50 2 0.16 SERVICE CALL UNABLE TO CLASSIFY FURTHER 51 6 0.47 PERSON IN DISTRESS 52 47 3.70 WATER PROBLEM 53 33 2.60 SMOKE, ODOR PROBLEM 54 6 0.47 ANIMAL PROBLEM 55 28 2.20 PUBLIC SERVICE ASSISTANCE 56 1 0.08 UNAUTHORIZED BURNING 59 13 1.02 SERVICE CALL NOT CLASSIFIED 136 10.70 6 60 5 0.39 GOOD INTENT CALL UNABLE TO CLASSIFY FURTHER 61 28 2.20 INCIDENT CLEARED PRIOR TO ARRIVAL 62 2 0.16 WRONG LOCATION 63 3 0.24 CONTROLLED BURNING 64 2 0.16 VICINITY ALARM 65 3 0.24 STEAM, OTHER GAS MISTAKEN FOR SMOKE 66 6 0.47 EMS CALL, TRANSPORTED/LEFT SCENE PRIOR TO ARRIVAL 67 3 0.24 HAZMAT INVESTIGATION, NO HAZARDOUS CONDITION FOUND 69 28 2.20 GOOD INTENT CALL NOT CLASSIFIED 80 6.30 7 70 12 0.94 FALSE CALL UNABLE TO CLASSIFY FURTHER 71 4 0.31 MALICIOUS, MISCHIEVOUS FALSE CALL 72 1 0.08 BOMB SCARE, NO BOMB 73 65 5.12 SYSTEM MALFUNCTION 74 14 1.10 UNINTENTIONAL 79 3 0.24 FALSE CALL NOT CLASSIFIED 99 7.79 9 91 13 1.02 CITIZENS COMPLAINT 99 11 0.87 NOT CLASSIFIED 24 1.89 1,270 99.98 HE'RMOSA BEACH FIRE DEPARTMENT Page 1 10/07/2001 • DAY OF WEEK/DISPATCH TIME RECAP All Incidents Dates: 09/01/2001 to 09/30/2001, Incidents: All Time Sunday Monday Tuesday Wednesday Thursday Friday Saturday Total 0000 12 3 0100 3 1 6 4 8 0200 1 1 0300 2 2 0400 1 1 2 0500 1 1 0600 1 1 0700 2 1 3 0800 2 2 1 2 1 8 0900 2 1 3 1000 2 2 3 7 1100 1 2 1 1 2 7 1200 1 3 1 1 6 1300 2 1 2 1 2 1 9 1400 1 2 1 1 1 6 1500 2 3 1 3 2 1 3 15 1600 3 1 1 4 9 1700 2 1 2. 1 1 2 9 1800 1 2 1 1 1 1 7 1900 1 1 2 2 3 2 1 12 2000 1 1 1 1 2 6 2100 1 1 3 5 2200 1 1 1 2 1 6 2300 1 1 2 2 1 7 28 18 16 13 17 18 33 143 HERMOSA BEACH FIRE DEPARTMENT Page 1 10/07/2001 • • DAY OF WEEK/DISPATCH TIME RECAP All Incidents Dates: 01/01/2001 to 09/30/2001, Incidents: All Time Sunday Monday Tuesday Wednesday Thursday Friday Saturday Total 0000 9 2 1 4 5 10 8 39 0100 10 4 1 4 5 7 10 41 0200 10 3 2 7 6 3 13 44 0300 6 2 3 2 8 21 0400 8 2 2 5 1 18 0500 9 6 2 3 4 3 27 0600 7 6 5 3 9 8 4 42 0700 7 5 5 2 7 3 5 34 0800 7 7 5 5 7 2 9 42 0900 10 7 5 7 10 8 5 52 1000 9 8 10 6 7 10 9 59 1100 11 9 9 8 11 15 15 78 1200 14 9 10 11 8 7 11 70 1300 19 10 10 16 12 13 11 91 1400 13 5 8 8 9 10 11 64 1500 13 13 11 13 12 8 9 79 1600 11 15 5 10 9 4 16 70 1700 . 9 2 8 12 8 7 9 55 1800 10 8 8 5 11 10 8 60 1900 12 4 13 13 8 9 11 70 2000 8 16 7 7 9 10 13 70 2100 10 6 8 3 8 7 9 51 2200 8 8 7 4 7 11 10 55 2300 5 5 5 4 7 8 4 38 235 162 147 155 187 172 212 1,270 • October 17, 2001 Honorable Mayor and Members of Regular Meeting of the Hermosa Beach City Council October 23, 2001 PERSONNEL DEPARTMENT ACTIVITY REPORT September 2001 STATISTICS CURRENT THIS MONTH FY TO LAST FY MONTH LAST YEAR DATE TO DATE Workers Comp Claims Claims opened 2 2 11 4 Claims closed 5 1 8 1 Total open 53 51 Current Employee 32. 32 Lost time (hours) Safety .Fire 480 984 65 2300 233 Police 504 - Non -Safety 151 0 515 0 Liability Claims Claims opened Claims closed Total open Employee -Involved Vehicle Accidents Safety Non -safety Employee Turnover Safety Non -Safety 2 2 5 10 8 4 13 7 15 21 0 0 1 0 0 0 2 Respectful! ubmitted, Noted: chael A. Earl, Director / Ste • - . Burrell ersonnel & Risk Management City Manager HERMOSA BEACH POLICE AND COMMUNITY SERVICES DEF AK I MEN 15 ONTHY ACTIVITY REPOR FOR THE CALENDAR YEAR 20-01 POLICE DEPARTMENT SEPTEMBER SEPTEMBER YTD YTD 2001 2000 2001 2000 OFFENSES REPORTED MURDER 0 0 0 0 RAPE 2 0 7 4 ROBBERY 4 1 15 9 ASSAULT 12 7 102 75 Burglaries(Vehicle) 1 4 34 61 Burglaries(Residential) 8 3 33 46 Burglaries(Commercial) 5 2 12 13 BURGLARY(Total) 14 9 79 120 LARCENY 34 47 353 400 MOTOR VEHICLE THEFT 4 9 48 53 DUI 8 9 123 104 ALL OTHER OFFENSES 106 79 983 739 PERSONS ARRESTED ADULTS 80 50 629 438 JUVENILES 3 2 23 9 CRIMINAL CITATIONS 38 59 528 418 TRAFFIC ACCIDENT REPORTS Fatal 0 0 0 1 Injury 6 5 54 46 Property Damage Only 14 16 129 160 'TRAFFIC CITATIONS 199 239 1,968 2,816 !DISTURBANCE CALLS 344 349 2,954 2,813 POLICE CALLS FOR SERVICE I 2,944 2454 24,238 19,272 Page 1 HERMOSA BEACH POLICE AND COMMUNITY SERVICES DEPARTMENTS ilVIONTHY ACTIVITY REPORT FOR THE CALENDAR YEAR 2001 COMMUNITY SERVICES SEPTEMBER SEPTEMBER YTD YTD 2001 2000• 2001 2000 PARKING ENFORCEMENT 'CITATIONS ISSUED I 3634 [ 3,853 [ 31,975 37,866 (BOOTS 1 '0 I 1 13 19 VEHICLE IMPOUNDS 35 29 309 293 ICALLS FOR SERVICE 209 158 1 1,804 1,613 • I ANIMAL CONTROL 'CITATIONS ISSUED 15 I 10 102 54 ICALLS FOR SERVICE 99 1 90 I 624 I 607 'ANIMAL PICK UPS 35 32 229 240 OF THESE RETURNED TO OWNER 8 9 48 54 TAKEN TO SHELTER 6 5 29 60 INJURED, TAKEN TO VET 3 3 33 17 DECEASED 15 13 102 57 RETURNED TO WILD 3 2 17 12 ADOPTED 3 0 15 0 Respecfully Submitted to: City Manager - Steve Burrell By:Chief of Police Michael Lavin Prepared by: Records Manager - Ruth Miller Content approved by: Division Commanders Lt. Tom Bohlin Lt. Tom Eckert Page 2 Honorable Mayor and Members of the Hermosa Beach City Council October 8, 2001 Regular Meeting of October 23, 2001 PUBLIC WORKS DEPARTMENT MONTHLY REPORT — SEPTEMBER 2001 The Public Works Department is divided into three (3) major functions: Administration, Engineering and Maintenance. ADMINISTRATION The administration function coordinates and blends the efforts of all divisions of the Public Works Department in accomplishing the directives of the City Council and City Manager; this includes engineering and management of Capital Improvements Projects. PLAN CHECKS STAFF HOURS PERMITS CURRENT PREVIOUS YEAR TO MONTH DATE STREET PARCEL SEWER SEWER STREET BANNERS DUMPSTER/ UTIL. BUILDING ENCR./C.U.P. PLANS MAP LATERAL DEMO. EXCAV. MISC. CO. DEPT. ETC. 21 CUTS CURRENT 6 1 2 4 10 . 3 .31 8 0 7 MONTH Projects• 71 69 171 Meetings - Other Public Agencies 6 5 11 NPDES Investigations 10 7 31 TOTAL HOURS 240 183 744 • YEAR TO 6 1 7 9 23 14 57 18 0 15 DATE NON-CIP PROJECTS STAFF HOURS DESCRIPTION CURRENT PREVIOUS YEAR TO MONTH DATE Field Investigations . 23 11 62 Inspections 80 21 306 NPDES Permit/City Storm Water Management Program . 15 18 . 47 General Office Engineering 35 52 116 Grant Applications 0 0 0 Projects• 71 69 171 Meetings - Other Public Agencies 6 5 11 NPDES Investigations 10 7 31 TOTAL HOURS 240 183 744 ENGINEERING •The Capital Improvement Projects currently in progress or completed are: COMPLETED PROJECT NO. 99 - 306 97 - 182 TITLE.' Catch Basin Inserts Myrtle -Ave. Undergrounding TOTAL COMPLETED COST 28,750 1,315,660_ 1,344,410 UNDER CONSTRUCTIO PROJECT NO. 00 139 00 - 171 01- 168 97 183 01 - 532 TITLE EST. COST Hermosa Ave./Manhattan Ave., le St. to 26th St. Ardmore between 1st & 2"d, 25th to Gould Manhattan Avenue, 27th St. to Boundary Loma Dr. Undergrounding South Park Roller Hockey Rink Improvements ON HOLD TOTAL UNDER CONSTRUCTION 596,036 82,500 . 612,760 1,307,457 146,000 2,744,753 OUT TO BID PROJECT NO. 95 - 622 01 - 628 TITLE City Hall Remodel, ADA Upgrade Community Center Courtyard & Painting TOTAL OUT TO BID EST. COST 665,339 270,000 935,339 . UNDER DESIGN PROJECT NO. 00 - 00 - 00 00 - 00- 00 - 00- 00 - 99 - 01- 99 - 00 - 172 191 192 410 411 412 413 414 305 159 610 630 TITLE 21st Street Improvements Valley to Power 14th St. Landscape Planters Loma Area Street Improvements Loma Area Sewer Improvements Sewer Rehab — Target Area 1 Sewer Rehab Target Area 2 Sewer Rehab — Target Area 3 Sewer Rehab — Target Area 4 Installation of CDS Units Hillcrest & Rhodes, 18th to 21st Fire Station Upstairs Remodel & Additions Pier Renovation, Phase III TOTAL UNDER DESIGN EST. COST 221,234 20,000 975,663 600,000 880,102 775,690 69,401 40,330 380,660 368,406 432,810 912,444 5,676,740 TO BE DESIGNED PROJECT NO. 00 - 140 01- 154 01 - 164 01 - 166 01 - 167 99 - 409 99 - 529 TITLE 11th St. On Street Parking Improvements 15th Street between Hermosa Ave. & Beach Drive Various Street Improvements #2 Slurry & Crack Sealing, east of PCH Various Concrete Pavement Repairs Manhole Repair/Reconstruction Clark Field Improvements TOTAL TO BE DESIGNED EST. COST 210,000 20,000 154,450 120,600 100,000 150,000 30,000 785,050 rt - MAINTENANCE The maintenance function of the Public Works Department is divided into the following sections: • Building Maintenance • Equipment Service • Parks/Medians • Sewers/Storm Drains • Street Lighting • Street Maintenance/Traffic Safety Building Maintenance: Replaced lights at City Hall (stairwells, roof); repaired plumbing at Strand restrooms; changed the marquee; repaired South Park restrooms; repaired Clark Building doors; Valley Park lighting repaired; graffiti removal at Community Center; replaced Clark Field dugout roof. Equipment Service Division: Ongoing vehicle and equipment maintenance. Parks/Medians Division: Started citywide tree trimming; repaired gates and fences at South Park; ongoing median maintenance; repaired irrigation at Clark Field; repaired irrigation at Edith Rodaway Park; repaired drinking fountain at 6th and Prospect; repaired Greenbelt irrigation. Sewers/Storm Drain Division: Repaired pump station at 35th and the Strand and 33rd and Ingleside; responded to plugged sewers at Manhattan Avenue and 16th and Bayview; removed rocks and debris from the beach; assisted with new parking meter sign installation. Street Lighting Division: Installed handrail at the Community Center; .repaired Community Center electricity; installed American flags; re-bulbed light fixtures citywide; installed and replaced banners; repaired Strand flashing lights; started banner cable replacement. Street Maintenance/Traffic Safety Division: Repaired gutter at Manhattan and Pier; installed new red line on Ozone, Loma and Palm; installed new signs on Pier, Hermosa .and Downtown; assisted with dugout repairs; pothole repairs; painted all school crosswalks; finished new school signs; new red lines and legends on Ozone and Loma painted; installed stop legends citywide; installed new meter signs on Pier and Hermosa Avenues. Graffiti Removal: FY 01-02 FY 00-01 MONTH HOURS MONTH HOURS JULY 46.0 JULY 37.5 AUGUST 31.0 AUGUST 21.5 SEPTEMBER 19.0 SEPTEMBER 26.0 OCTOBER OCTOBER 55.0 NOVEMBER NOVEMBER 13.0 DECEMBER DECEMBER 38.5 JANUARY . JANUARY 48.0 FEBRUARY FEBRUARY 1.0 MARCH MARCH 20.5 APRIL APRIL 28.0 MAY MAY 52.0 JUNE JUNE 81.0 TOTALS 96.0 422.0 Respectfully submitted: Rhea B. Punneo Administrative Assistant Noted: Concur: fI rold C. Williams, P.E. Public Works Director/City Engineer FAB95\PWFILESWctivity ReportsWctivity Report 01-02 September.doc L A River and B_ allona Creek TMDLs Approved by the Regional Board On September 19, 2001, the Regional Board heard arguments regarding.the trash TMDL for both the Los Angeles River and Ballona Creek (this is the area solely tributary to Ballona Creek). The Board's procedure was to ulti- mately vote on several amendments for the L.A. River TMDL, then.vote' on what was essentially a mirror image TMDL for Ballona Creek. Cities raised several concerns regard- ing the method of determining the Daily Trash Generation Rate and re- quested that they be permitted to use one of several alternative methods. ' In general, the board agreed with the .per- mitees on this issue andthe proposed amendment provided the cities some degree of flexibility, by giving the Board's Executive Officer the author- ity to approve an alternative plan if it will provide a scientifically -based esti- mate of the amount of trash being dis- charged into the storm drain system. The Amendments also defined a "full Capture Device or System" as any de- vice or system that trapsall particles retained by a 5 mm mesh screen and has a design treatment capacity of not less than the peak flow resulting from a one-year, one hour, storm . . (determined to be 0.6 inches per hour for the Los Angeles River Watershed), Under this definition, the Board said that existing structures such as the Hamilton Bowl (which is a depression that receives flows from the cities of Signal Hill and Long Beach) would be likely to meet this criteria of full cap- ture. While the Board heard arguments re- garding the cost and complexity of im- plementing the TMDL program as well as the impossibility of achieving a zero level of trash in the storm drain system, in the end, the Board voted unani- mously to approve the amendments: Immediately after voting to approve the amendments to the Los Angeles River trash TMDL, the Board also approved the Ballona Creek Trash TMDL. "The only difference between the two ver- sions was the actual loading (or tons of trash). The percentage reductions of .: roughly 10 per cent per year, is identi- cal to that of the L. A. River. Other TMDLs Scheduled At the recent EAC meeting, theRe_;;. gional Board provided the latest imple- mentation schedule for the upcoming TMDLs. The schedule is attached.: The EAC has continued to request that the Regional Board keep them better informed of the TMDL process Stormwater Violation At the Dominguez Channel Watershed meeting, the Regional Board an- nounced that they had discovered a' di- version project that has been going on since June or July of this year as part of a city overpass project. Approximately 150 million gallons of stagnant water has now accumulated. The water is covered with 6 to 12 inches of algae and reportedly has a very strong sulfide odor. According to the Board, they may be pursuing civil and administra- tive actions while Fish and Game is considering criminal penalties. Page 1 of 1 • • DEPARTMENT OF ANIMAL CARE AND CONTROL REPORT OF ACTIVITIES CITY OF HERMOSA BEACH MONTH OF AUGUS T q 2 001 AMOUNT OF SERVICE YEAR TO LAST YEAR SERVICE PROVIDED THIS MONTH DATE TO DATE SERVICE REQUEST 0 0 1 FIELD HOURS* 0000:00 00000:00 00000:00 DOG IMPOUNDED 3 5 CAT IMPOUNDED 0 OTHER IMPOUNDED •6 CITATIONS ISSUED 0 0 0 PRIVATE VETERINARIAN CARE • 0 0 0 OBSERVATION 0 0 0 DEAD ANIMAL • 0 0 • 0 HUMANE INVESTIGATIONS 0 0 0 COURT APPEARANCES (hours) 0000:00 00000:00 00000:00 ANIMALS PLACED IN NEW HOMES ANII'IALa.rETURNED TO OWNERS 0 0 LICENSED SOLD 0 ' 0 DOG LICENSE CANVASSING • 0000:00 00000:00 00000:00 *Includes humane education hours October 1{52001 Honorable Mayor and Members of The Hermosa Beach City Council ro/z*-0/ Regular Meeting of October 23, 2001 TECHNOLOGY MASTER PLAN 1 Recommendation Staff recommends that .Council: 1. Listen to a presentation by Dennis Vlasich from Kerry Consulting Group; and 2. Adopt the attached Technology Master Plan as a general guideline for technology decisions in the City. Background At the annual goal setting meeting, Council identified a broad range goal to prepare the City for e -government. The two objectives listed under this goal included: (a) Develop a technology master plan; and (b) Identify funding requirements for technology infrastructure and staffing To that end, Council authorized staff to hire Kerry Consulting Group to develop a Technology Master Plan for the organization and to look at staffing levels and infrastructure requirements for the City. Analysis Dennis Vlasich worked extensively with departments and the management team to develop goals and objectives for the City which provided the framework for his recommendations. The transmittal memo preceding the Technology Plan identifies some of the key recommendations contained within the plan. As evidenced by that and the Plan itself, the consultant and staff addressed broad range technology goals while keeping mindful of our fiscal constraints. It was hoped that this practical approach would make the document a more usable planning tool. The Master Plan's topics are broad, ranging from departmental software recommendations to procedures for disaster recovery. Since the Information Systems Division has been managed to date with efforts from the Assistant City Manager and Finance Director, this document adds substantial technical expertise to the Information Systems Division planning efforts for the next few years. Fiscal Impact: None Attachments: 1. Transmittal Memo 2. Technology Master Plan 3. Fiber Optic Cabling Request - Adelphia Respectfully submitted, Mary C. ' ooney Director, Community Resources Concur: Ste h n R. Burrell e' P � City Manager Viki Copeland Finance Director KERRY CONSULTING GROUP MEMORANDUM Date: October 15, 2001 To: Mayor John Bowler and Council Members City of Hermosa Beach cc: Executive Planning Committee Project:: City of Hermosa Beach/Technology Master Plan Subject: Technology Master Plan From: Dennis Vlasich The final version of the new Technology Master Plan is attached to this memo. It represents months of diligent work by all of the City's department heads and the City Manager and you should be proud of the vision and common sense approach to technology this represents for the City. The process helped to bring focus to the area of technology deployment throughout the City and I felt there was unanimity among the committee members in what is included in the final document. The Plan is comprehensive and covers virtually all areas that impact and are impacted by technology—organizational, procedural, fiscal, and political. Nonetheless, there are some key issues addressed by the Plan that City Administration and the Council should understand may change with its adoption: ---._ • Organizational Issues Perhaps the most significant finding of the Committee after reviewing all that is being done with technology and all that needs to be done is that staffing levels are currently inadequate. At the very least, a new position, parallel to the City Hall "Information Systems" function, needs to be created to work in tandem with the existing technician to fulfill Public Safety and City Hall workload requirements. Equally important is the need for an IS Management function. Presently, IS Management is handled by the Assistant City Manager (ACM) as the supervisor for the one IS staff member and through an TMP SUBMITTAL COVER MEMO -REV (t)KERRY CONSULTING GROUP 1 ATTACHMENT 1 City of Hermosa Beach John Bowler 10/15/01 MEMO Technology Master Plan informal committee comprised of the ACM, Finance Director and the IS Technician. While this can continue to work effectively as it has thus far, the definition of responsibility should be firmly established as outlined in the Plan. This means continued, structured weekly meetings between the Assistant City Manager, the Finance Director, and the IS Technician to plan and carry out the policies outlined in the Plan, and the continued reliance for outside consulting support for technical issues and projects that go beyond the experience and expertise of existing staff. Ultimately, this may evolve into a full time position as more applications are implemented in the various departments. Depending on what we find from the LAN Redesign RFP proposals coming in this week, several IS functions may be able to be outsourced, including Network Administration and Webmaster. However, these outsourced services must be managed as any employee would be managed and require constant direction and attention. What cannot be effectively outsourced is management. Procedural Issues The Committee came to the realization that technology was pervasive in virtually every department throughout the City. This means that job descriptions for jobs that require the use of a computer must include the computer skill levels necessary to effectively perform those jobs and that the City must include regular in-service training for those positions. When people are hired into those positions, their skill level should be assessed and remedial training given to bring them up to acceptable levels. The Plan calls for $250 per employee per year for training for all positions requiring computer use. This is a fraction of what the private sector spends on employee training (usually between $2500 and $5000) and it will help keep staff current with the constantly changing software tools`thatthey find on their desktop computers. In addition, with such limited resources in IS, each department will need to contribute a portion of their staff to the IS function. This is carried out through the Technical Advisory Committee (TAC), which will meet monthly to plan, review, and discuss imminent technology issues. Policy Issues The City's computer networks are as integral to the operation of the City as the'buildings and other facilities. This technical infrastructure is the lifeblood for communications with the citizens and with other agencies. This means that a high priority must be placed on the maintenance and support of the network and its cost distributed as a City-wide overhead expense. New applications that are brought into TMP SUBMITTAL COVER MEMO -REV (1)KERRY CONSULTING GROUP 2 City of Hermosa Beach John Bowler 10/15/01 MEMO Technology Master Plan the City must be compatible with this infrastructure, which includes the network operating system, the desktop platforms, and the database engine(s) supported by IS. Because of the constraint of.limited IS resources, this compatibility requirement may limit the number or types of computer system solutions that a department can consider, so the so-called "best of breed" approach to computer system acquisition will have some limitations due to the City's computing environment. Tactical Issues The Plan details a Technology Request Form and an approach to the acquisition process that calls for a careful process of technical review and search for alternatives that focuses on the problem and finding the best solution rather -than on the product (e.g., e -government). In the plan, several application areas (Section 2) are indicated as "TBD" which stands for To Be Determined. This means that the Committee viewed them as areas that could potentially have a technology solution, but currently none was known: One of the areas of particular interest is Document Imaging, which has implications in almost every department and, with the new Public Records Act, has a lot of visibility in the community. This should be among the first Technology Projects to be put through the,process and we would recommend the creation of a Document Imaging Task Force with representation for all potentially affected departments to develop•the Request. Technology Projects in Progress In addition to preparing the Master Plan, we worked with staff on two specific projects that required more immediate attention. First, an RFP was prepared for LAN/WAN Design and Installation to be implemented in concert with City Hall remodel. Responses and bids have been received for this project and will be presented to Council for approval at an upcoming meeting. Next, the City's -Cable Franchise agreement with Adelphia included a clause that requires them to provide fiber optic cabling for City Buildings. To that end, a conceptual design for a wide area network was developed (Attachment 3) and a request was forwarded to - Adelphia to initiate the process: The Master Plan was developed around the Vision and the Goals in Section 1. If any of the resource or procedural requirements of the Plan are not acceptable to the Council, then the Goals need to be adjusted commensurate with changes made to other sections of the Plan. TMP SUBMITTAL COVER MEMO -REV (t)KERRY CONSULTING GROUP City of Hermosa Beach John Bowler 10/15/01 MEMO Technology Master Plan Likewise, if Goals are added or modified, a commensurate adjustment to . • other sections must be made. Thank you for giving me the opportunity to work with the City.. They are compassionate and dedicated people and the citizens of Hermosa Beach are fortunate to have them working on their behalf. DV TMP SUBMITTAL COVER MEMO -REV (1)KERRY CONSULTING GROUP CITY OF HERMOSA BEACH TECHNOLOGY PLANNING COMMITTEE `HERMOSA BEACH TMP - FINAL 6:2001 KERRY CONSULTING GROUP' 1 1 CITY OF HERMOSA BEACH TECHNOLOGY PLANNING COMMITTEE 1 TECHNOLOGY MASTER PLAN � OCTOBER 2001 HERMOSA BEACH TMP - FINAL ° 2001 KERRY CONSULTING GROUP 10/17/2001 TABLE OF CONTENTS TABLE OF CONTENTS 1.0 STRATEGIC DIRECTION 1 1.1 Vision Statement 1 1.2 Strategic Goals 1 1.2.1 Goal 1: Communication and feedback between departments and among staff will be timely and accurate. 1 1.2.2 Goal 2: Data will be collected and entered only once into informational databases.2 1.2.3 Goal 3: Staff will be efficient and effective in the use of all City -supplied technology systems. 2 1.2.4 GOAL 4: THE CITY WILL USE TECHNOLOGY TO MAKE CITIZEN TRANSAC77ONSAS CONVENIENT AND SIMPLE TO USE AS POSSIBLE... 3 1.2.5 GOAL 5: The City shall make reasonable effort to facilitate access to public information 4 1.2.6 GOAL 6: CITY T ION SHALL BE SECURE AND ACCURATE 4 2.0 AREAS OF APPLICATION 5 2.1 City -Wide 5 2.1.1 Central Network Services 5 2.1.2 Office Automation 6 2.1.3 Internet 8 2.2 Community Development 8 2.3 FINANCE 9 2.4 PAYROLL 12 2.5 HUMAN RESOURCES 12 2.6 Public Works 13 HERMOSA BEACH TMP - FINAL u 2001 KERRY CONSULTING GROUP 10/17/2001 CITY OF HERMOSA BEACH MASTER PLAN FOR TECHNOLOGY PAGE II TABLE OF CONTENTS 2001-2003 2.7 Community Resources 13 2.8 POLICE 14 2.9 FIRE 14 2.10 City Clerk 15 3.0 INFORMATIONAL DATABASES 17 3.1 FINANCIAL RECORDS 17 3.2 PERSONNEL RECORDS i7 3.3 PHYSICAL ASSETS 17 3.4 CITIZENS AND RECREATION PROGRAMS 17 3.5 Public Documents 18 3.6 PUBLIC SAFETY RECORDS 18 3.7 Geographic information systems 18 4.0 ORGANIZATIONAL SUPPORT 19 4.1 STAFFING 19 4.1.1 Information Systems Management 19 4.1.2 Software Development and Maintenance 19 4.1.3. Network Support 20 4.1.4 Database Administration 20 4.I. S WEBMASTER 20 4.1.6 Public safety Technical Services support 20 4.2 FACILITIES AND EQUIPMENT 20 4.2.1 Cabling Category 5 Copper/Multimode fiber 20 4.2.2 Communications Ethernet -TCP/IP 21 4.2.3 Central Systems windows 2000 Server 21 HERMOSA BEACH TMP. FINAL ° 2001 KERRY CONSULTING GROUP 10/17/2001 CITY OF HERMOSA BEACH MASTER PLAN FOR TECHNOLOGY 2001-2003 TABLE OF CONTENTS PAGE III 4.2.4 Desktop Workstations 22 Intel Pentium/Windows 2000 Workstation 22 4.3 FUNDING 22 4.4 TRAINING 22 4.5 APPLICATION SUPPORT 23 5.0 TECHNOLOGY ACQUISITION 25 5.1 TECHNICAL REVIEW 25 5.2 EVALUATION CRITERIA 25 6.0 TECHNOLOGY DECISION MAKING 29 6.1 TECHNOLOGY COMMITTEES 29 6.1.1 EXECUTIVE TECHNOLOGY REVIEW COMM111EE 30 6.1.2 TECHNOLOGYADVISORY COMMITTEE (TAC) 30 6.2 City TECHNOLOGY STANDARDS 31 6.2.1 APPROVED TECHNOLOGYLIST 31 6.4.2 OBSOLETE TECHNOLOGYLIST 31 6.3 TECHNOLOGY PROPOSALS 31 6.3.1 PROPOSAL FORMAT ' 32 6.3.2 TECHNICAL REVIEW 40 6.4 TECHNOLOGY PROJECTS 40 6.4.1 TYPES OF PROJECTS 40 7.0 POLICIES AND PROCEDURES 45 7.1 Appropriate Use Policies 45 Z1.1 Local Area Network Accounts 45 7.1.2 Electronic Mail 46 HERMOSA BEACH TMP - FINAL C 2001 KERRY CONSULTING GROUP 10/17/2001 CITY OF HERMOSA BEACH MASTER PLAN FOR TECHNOLOGY PAGE Iv TABLE OF CONTENTS 2001-2003 Z1.3 Informational Databases 47 Z1.4 External Networks and Databases 47 7.1.5 Personal Hardware and Software 47 7.2 Security and Controlled Access 47 Z2.1 Passwords and Login IDs 48 Z2.2 Sensitive and Confidential Information 48 Z3.3 Passwords 49 7.3 Disaster Recovery 49 7.3.1 System Backup 49 7.3.2 Hot-site(s) 49 Z3.3 Disaster Drills 50 7.3.2 Physical Security 50 HERMOSA BEACH TMP - FINAL ° 2001 KERRY CONSULTING GROUP 10/17/2001 1.0 STRATEGIC DIRECTION As the City of Hermosa Beach embarks into a new millennium, it has become obvious that technology will play an ever-increasing role as a resource to be used by the City to carry out its mission for the citizens of Hermosa Beach. This technology includes computer information systems, telephone systems, video systems, printing and duplication, any various process control systems for irrigation and heating, ventilation, and air conditioning stems. This Technology Master Plan represents the City's approach to managing these technologies to the benefit of the community of Hermosa Beach. 1.1 VISION STATEMENT The City of Hermosa Beach will use proven technology to provide timely and accurate information to its citizens and businesses, helping to make the staff efficient, productive, and responsive. Technology will be used to make City services as accessible and convenient as possible for the residents and businesses in our community. In orderto accomplish this, the technology deployed by the City must be reliable, secure, and adequately supported. To this end, the City will implement technology solutions with an emphasis on quality rather than quantity, cost-effective rather than just "state-of-the-art." Every effort will be made to select the simplest technology to enhance City services. 1.2 STRATEGIC GOALS The following list of goals represents how the City will use technology to carry out its larger mission. The rest of this Plan will bethe roadmap to how the City achieves these goals in the near and long term: 1.2.1 GOAL 1: COMMUNICATION AND FEEDBACK BE1'WLENDEPARTMENTS AND AMONG STAFF WILL BE TIMELY AND ACCURATE. 1.2.1.1 Objective 1-1: Desktop workstations will be provided for all applicable job functions. 1.2.1.1 Objective 1-2: Electronic mail will be deployed at all facilities and offices with workstations. HERMOSA BEACH TMP - FINAL ° 2001 KERRY CONSULTING GROUP .1011712001 CITY OF HERMOSA BEACH MASTER PLAN FOR TECHNOLOGY PAGE 2 STRATEGY 2001-2003 1.2.2 GOAL 2: DATA WILL BE COLLECTED AND ENTERED ONLY ONCE INTO INFORMATIONAL DATABASES. 1.2.2.1 Objective 2-1: The City will adopt a standard database platform consistent with the requirements of the application software selected for mission critical applications. 1.2.2.2 Objective 2-2: New applications will include interfaces to existing databases where appropriate to minimize redundancy of information entry. 1.23 GOAL 3: STAFF WILL BE EFFICIENT AND EFFECTIVE IN THE USE OF ALL CITY -SUPPLIED TECHNOLOGY SYSTEMS. 1.2.3.1 Objective 3-1: Training will be a key component in the acquisition of all new technologies. 1.2.3.2 Objective 3-2: On-going support will be budgeted for every new computer system acquired by the City. 1.2.3.3 Objective 3-3: The City will provide a central Help Desk to channel network and technical infrastructure support questions and issues to appropriate resources. HERMOSA BEACH TMP - FINAL a 2001 KERRY CONSULTING GROUP 10/17/2001 CITY OF HERMOSA BEACH MASTER PLAN FOR TECHNOLOGY 2001-2003 STRATEGY PAGE 3 1.2.4 GOAL 4: THE CITY WILL USE TECHNOLOGY TO MAKE CITIZEN TRANSACTIONS AS CONVENIENT AND SIMPLE TO USE AS POSSIBLE. 1.2.4.1 Objective 4-1: The City will provide for a variety of contact points for certain types of transactions (e.g. payments, applications, information requests) including the City's web site, telephone system, and/or satellite City offices within the City. 1.2.4.2 Objective 4-2: Citizens will have access to selected departmental information 24 hours a day and 7 days a week via the City's web site and/or telephone system. HERMOSA BEACH TMP - FINAL ° 2001 BERRY CONSULTING GROUP 10/17/2001 CITY OF HERMOSA BEACH MASTER PLAN FOR TECHNOLOGY PAGE 4 STRATEGY 2001-2003 1.2.5 GOAL 5: THE CITY SHALL MAKE REASONABLE EFFORT TO FACILITATE ACCESS TO PUBLIC INFORMATION 1.2.5.1 Objective 5-1: The City will establish policies and procedures to determine what documents and information is to be made public and what is internal and provide controls for access to and tracking of all requests for information. 1.2.5.2 Objective 5-2: The City will deploy a document management system that will organize and categorize city documents and make them accessible through the City's public web site or Intranet. 1.2.6 GOAL 6: CITY INFORMATION SHALL BE SECURE AND ACCURATE 1.2.6.1 Objective 6-1: The City shall provide for daily backup of all computer-based information. 1.2.6.2 Objective 6-2: The City shall have a disaster recovery plan for its computer systems and test it periodically. 1.2.6.3 Objective 6-3: The City shall assign a custodian for all of its informational databases who shall be responsible for the integrity of the data and control access to it. HERMOSA BEACH TMP - FINAL c 2001 KERRY CONSULTING GROUP 10/17/2001 1 2.0 AREAS OF APPLICATION The City will provide its administrators and support staff technology tools to assist the gathering, storage, maintenance, and reporting of information to comply with Federal, State, and local reporting requirements, as well as perform specfic job functions as efficiently as possible. Those applications designated as City-wide applications will be funded and supported as part of the City's Equipment Replacement budget (specifically Information Systems). Those designated as Departmental applications will be funded and supported by individual departments. All applications, City-wide or Departmental, will conform to City standards of connectivity, compatibility, and support. 2.1 CITY-WIDE Not every employee of the City requires access to he systems and informational databases used by the City. However, for those who do, certain standards will apply and the City will provide the necessary training and support to keep all employees affected efficient and productive in their use of City computer systems. 2.1.1 CENTRAL NETWORK SERVICES The City's central networks will provide shared file and printing services and the communications "highway" to transport information electronically throughout the City. A. NETWORK OPERATING SYSTEM [Windows 2000/Microsoft] This is the common network environment connecting all of the workstations, printers, and other network devices. This manages the workstation addressing protocols, remote communications to and from the network to external networks and workstations, and user access privileges to files and devices throughout the City. B. ELECTRONIC MAIUMESSAGING [Exchange Server 2000/Microsoft] The ability to electronically send simple messages as well as entire documents to coworkers in the City is important to reduction of telephone traffic (which limits the public's access to City staff) and paper is a critical element of the City's MASTER PLAN. The City will provide electronic mail services to all appropriate City staff as part of its Citywide technology environment. HERMOSA BEACH TMP - FINAL ° 2001 KERRY CONSULTING GROUP 10/17/2001 • CITY OF HERMOSA BEACH MASTER PLAN FOR TECHNOLOGY PAGE 6 APPLICATION AREAS 2001-2003 C. SOFTWARE LICENSE MANAGEMENT [TBD] It is the City's policy to prevent any software piracy or illegal or illegitimate use of software on any City -owned computer system. To this end, it is the role of the City's IS Department to manage, monitor, and control the installation and use of all software on all computers—servers and workstations alike. D. CONFIGURATION/HARDWARE INVENTORY CONTROL [TBD] I Computers are part of the Fixed Assets Inventory of the City. However, their complexity makes them a special case, much as vehicles and other complex equipment. As such, supplemental information is needed to record serial numbers, warranties, etc. in order to effectively manage and maintain them. The IS Department will maintain all of the necessary records for all computer equipment to facilitate their expeditious repair and to support the software (and licenses) installed on them. E. VIRUS PROTECTION [Norton Antivirus/Symantec] 1 This application will provide protection at both the server level and desktop against the intrusion of software viruses coming through the Internet, email, or removable media. F. FIREWALUINTERNET FILTER [ISA Server/Microsoft] ' This provides a firewall to control external access to the City network from any external network including the Internet. It provides packet filtering and routing and also provides for tracking and restricting access to external web sites from within the network. 2.1.2 OFFICE AUTOMATION The workstation "desktop" environment will be maintained uniformly as possible to facilitate support and job skill transferability when staff moves to different assignments throughout the City. A. SCHEDULING/CALENDAR MANAGEMENT [Outlook 2000/Microsoft] Personal business schedules, appointments, and "to do" I6tS may be managed electronically and can be collaborated with other staff on the network. 1 HERMOSA BEACH TMP - FINAL ° 2001 KERRY CONSULTING GROUP 10/17/2001 1 ' CITY OF HERMOSA BEACH MASTER PLAN FOR TECHNOLOGY 2001-2003 APPLICATION AREAS PAGE 7 B. PERSONAL DATABASE [Access 2000/Microsoft] Data extracted from the "official" City systems s stems for interim or offline use may be put intoancillary databases and merged with independent data for departmental or job function use. C. DOCUMENT MANAGEMENT [TBD] Provides for the filing and retrieval of documents both electronically and physically. Electronic files can be scanned for content. Physical files can be keyed by subject, date, and other user-specified keys. D. ELECTRONIC MAIL [Exchange/Outlook/Microsoft] Electronic mail shall be used whenever possible in lieu of phone slips, interoffice memo, or other paper-based notes. Both City-wide and Departmental systems should use the email engine to move transactions within the City whenever possible. E. PRESENTATION GRAPHICS [PowerPoint 2000/Microsoft] Electronic presentations made by City staff to the Council, staff or thep ublic shall use PowerPoint and the City -approved design templates and logos. F. USER -LEVEL QUERY/REPORT WRITER [Crystal Reports/Seagate] Allows for simple and complex user queries against any and all system databases to produce interactive displays or hard copy reports. Catalogs command files and displays them in menu form for future use. G. ELECTRONIC SPREADSHEETS [EXCEL 2000/Microsoft] Electronic spreadsheets are provided as a calculation tool. Some applications may provide extraction capabilities and data can be exported to EXCEL formation as required. Data extracted to EXCEL files is not part of the City's official City-wide database warehouse. WORD PROCESSING [WORD 2000/Microsoft] All official City correspondence will conform to City templates and formats and will be produced with a common word processing system. HERMOSA BEACH TMP - FINAL c 2001 KERRY CONSULTING GROUP 10/17/2001 CITY OF HERMOSA BEACH MASTER PLAN FOR TECHNOLOGY PAGE 8 APPLICATION AREAS 2001-2003 2.13 INTERNET The World Wide Web is an important resource for staff and citizens alike. The City will maintain an Internet presence and provide the necessary and appropriate access for its employees. Appropriate use polcies will be reviewed at new employee orientation and each year as part of regular employee in-service training. A. WEB SITE (INTERNET) MANAGEMENT [Outsource] The City will provide a main web page and map along with standards for departmental web pages that appear as sub -pages under the City's main page. Each department's web page(s) will be considered Departmental applications but will fall under the umbrella of the City's main page. B WEB SITE (INTRANET) MANAGEMENT [TBD] This serves and the City's internal electronic bulletin board and repository for shared information from various application systems. C. INTERNET E-MAIL [Outlook 2000/Microsoft] Local electronic mail will be merged with Internet email so that each position requiring any form of emai communications shall have a single, unique email address assigned to the person assigned that position by the IS Department. Such use shall be restricted to City bpsiness only. D INTERNET ACCESS [Internet Explorer/Microsoft] Each department shall determine the number of positions required to have access to the Internet and make appropriate arrangements with the IS Department for the gateway address assignment and navigational tools necessary. The IS Department shall manage and monitor such usage and produce periodic reports as to connect time, sites visited, etc. 2.2 COMMUNITY DEVELOPMENT These applications support the work functions of the people in the Community Development department including Building and Planning. A. PERMITS [TBD] Monitors all of the public and private development activity in the city for multiple departments. Accounts for all appropriate fees, validates contractors, and monitors inspections and issues permits. HERMOSA BEACH TMP - FINAL ° 2001 KERRY CONSULTING GROUP 10/17/2001 CITY OF HERMOSA BEACH MASTER PLAN FOR TECHNOLOGY 2001-2003 APPLICATION AREAS PAGE 9 B. PLAN TRACKING [TBD] For all projects, this application will schedule and track the various stages of a project from the original plan submittal through the permits and stages of development with all the required inspections and approvals through the completion and sign off of the project. C. CODE ENFORCEMENT [TBD] This application provides an index for all of the various building, civil, and other codes established by the City and provides for the enforcement of them through written wamings, fines, or prosecution. D. PROJECT MANAGEMENT [TBD] This is a tool to help City staff schedule and track resources on specific projects. It should also interface with Project Accounting and Payroll Time Entry subsystems. E. LAND USE/GEOGRAPHIC INFORMATION SYSTEM [TBD] Most of the information in Community Development and even in ober City departments is related to parcels of land within the city limits. GIS is a technology that ties that information to electronic maps and helps to plan and analyze activities in the City. 2.3 FINANCE These applications support all of the functions normally found in a municipal Finance Department. They provide for the accounting of all financial transactions related to the City. A. ACCOUNTS PAYABLE [InForum Gold/Eden] This system generates checks (expenditures) from POs (encumbrances) and/or vendor invoices and maintains vendor historical payment and purchase information. it should interface directly with the G/L and PO/Requisition subsystems. B. BUDGET MANAGEMENT [InForum Gold/Eden] Provided for the monitoring at the department level of budget in all funds. Permits budget inquiries and ad hoc reports to ensure that budget for individuals accounts are not exceeded. HERMOSA BEACH TMP - FINAL ° 2001 KERRY CONSULTING GROUP 10/17/2001 CITY OF HERMOSA BEACH MASTER PLAN FOR TECHNOLOGY PAGE 10 APPLICATION AREAS 2001-2003 C. BUDGET PREPARATION [InForum Gold/Eden] This is a series of programs designed to extract a working budget from the current Chart of Accounts (with factor adjustment by selected accounts) to build department worksheets for interactive budget manipulation. Supports multiple versions and interface to next and current G/L operational files. F. FIXED ASSETS [Inforum Gold/Eden] This series of programs tracks all physical assets, original purchase price, deprecation schedules, etc. as well as location and movement throughout City facilities. G. GENERAL LEDGER [InForum Gold/Eden] These are the controlling programs for all accounting subsystems such as NP, Payroll, etc. Supports multiple funds and produces Trial Balances and consolidated fund reports. H. PURCHASE ORDER [InForum Gold/Eden] Produces the legal purchase contract for vendors, encumbers and distributes funds, and tracks receipts and payments for all city purchases. Links to Accounts Payable, General Ledger, Fixed Assets, Equipment Inventory, and other related data bases and subsystems as necessary. PROJECT COST ACCOUNTING [TBD] Provides the ability to track costs for specific projects across funds and across multiple fiscal years. Shows sources and uses of funds. CASH RECEIPTS/REVENUE MANAGEMENT Quadrant/Inforum (Quadrant/Eden) This subsystem manages all of the incoming revenues including direct deposits, cash over the counter,etc. Interfaces directly with other subsystems: G/L, Building Permits, Business Licenses, etc. J. ACCOUNTS RECEIVABLE [Quickbooks Pro/Intuit] The subsystem is designed to provide all of the necessary accounting, billing, and reporting functions required in order for the municipality to control receivables which are not recorded in other subsystems. HERMOSA BEACH TMP - FINAL ° 2001 KERRY CONSULTING GROUP 10/17/2001 ICITY OF HERMOSA BEACH MASTER PLAN FOR TECHNOLOGY 2001-2003 APPLICATION AREAS PAGE 11 L. BUSINESS LICENSES [HdL] This application maintains information on ownership, location, business characteristics, fees, etc. for all business entities in the city. ' M. PROPERTY TAX [HdL] ' Using County -supplied parcel tax information, tracks the payment of property tax revenues due the City and produces delinquent lists and tracks collection. N. SALES TAX REPORTING [HdL] This subsystem provides for the reporting and maintenance of sales tax information. ' O ANIMAL LICENSES [Business Computing] Monitors the registration of all types of animals owned by residents throughout the city. Provides for license issuance, annual (or periodic) billing, and incident tracking for problem animals. ' P PARKING CITATIONS [T2 Systems] Provides for the issuance of parking tickets and collection of fines. Interfaces with necessary DMV and CHP reporting requirements. Also tracks citation history throt.gh the court system if warrants are issued. Q PARKING PERMITS [T2 Systems] Issues garage and space parking permits, coordinating information with the Parking Citation system and Cash Receipts. HERMOSA BEACH TMP - FINAL ° 2001 KERRY CONSULTING GROUP 10/17/2001 1 CITY OF HERMOSA BEACH MASTER PLAN FOR TECHNOLOGY ' PAGE 12 APPLICATION AREAS 2001-2003 2.4 PAYROLL These applications are a specialized aspect of the City's financial management systems relating to production employee paychecks and all associated accounting and reporting. A. EMPLOYEE IDENTIFICATION [InForum Gold/Eden] Allows for the collection and maintenance of all necessary demographic and position assignment information for the processing of Payroll checks and reports. Interfaces to the Personnel System. FRINGE BENEFITS ACCOUNTING [InForum Gold/Eden] , Tracks the costs associated with all of the fringe benefits and retirement programs offered by the City. It includes interface and output to various external agencies such 111 as PERS and Social Security. Produces necessary State and Federal reporting. PAYROLL PROCESSING [InFonim Gold/Eden] ' Provides for the processing of employee paychecks and al associated reports. Handles distribution of fringe benefits and tax deposits. Interfaces to Financial system and other Payroll and HR subsystems. D. SALARY PROJECTION [InForum Gold/Eden] ' Simulates the budget impact of changes to the various salary and benefit tables. Used as both and budgeting and negotiation tool. Interfaces directly with the HR System. E. EMPLOYEE TIME ACCOUNTING [Inforum Gold/Eden] Data collection mechanism used to input the hours worked by employees for payroll processing. Interfaces from the Employee Demographics, Project Cost Accounting, and Absence and Leave subsystems. ' These applications maintain and monitor vital employment information on all City employees. 2.5 HUMAN RESOURCES A. ABSENCE AND LEAVE [InForum Gold/Eden] ' The Absence and Leave Subsystem provides for recording, maintaining, tracking, and reporting absence and leave time accrued and used by employees. ' B. EMPLOYEE MASTER FILE [InForum Gold/Eden] 1 HERMOSA BEACH TMP - FINAL . c 2001 KERRY CONSULTING GROUP 10/17/2001 CITY OF HERMOSA BEACH MASTER PLAN FOR TECHNOLOGY 2001-2003 APPLICATION AREAS PAGE 13 This is the central subsystem to all Personnel subsystems which maintains and reports on the employee master file. C. POSITION CONTROL [InForum Gold/Eden] This is a series of programs which allows the user to look at the Employee Master File from an Organization Chart perspective or at individual employees and them assignments to multiple job categories within the organization. D. EMPLOYEE ACTIONS [TBD] This application provides for the submittal of various employee actions from within HR or the departments for transfers, evaluations, raises, terminations, etc. (butes through the City's email system for approvals and notifications. 2.6 PUBLIC WORKS These applications support the work functions in the City's Public Works department. A. SERVICE REQUESTS/COMPLAINT TRACKING [TBD] Provides for the identification and cracking (from inception through resolution) of either external citizen complaints or intemal requests. Provides for routing to appropriate City departments and produces summary reports on demand as to the status of these requests. WORK ORDERS [TBD] Provides for the entry, scheduling, and tracking of maintenance and repair work orders. Interfaces with the Financial System, Personnel and Operations Subsystems involving labor, materials, and contracted services used to maintain and repair facilities and equipment. C. PROJECT MANAGEMENT [TBD] Defines and schedules project tasks and target completion dates. Allocates resources (people, materials, services) to tasks monitors progress. Interfaces with Project Accounting and Payroll Time Entry subsystems. 2.7 COMMUNITY RESOURCES These are applications that support the activities in the City's Community Resources department, which supports City -sponsored recreational activities. HERMOSA BEACH TMP - FINAL ° 2001 KERRY CONSULTING GROUP 10/17/2001 CITY OF HERMOSA BEACH MASTER PLAN FOR TECHNOLOGY PAGE 14 APPLICATION AREAS 2001-2003 A. EVENT REGISTRATION [CLASS Registration/Escom] Provides for the scheduling of recreational events using city or external staff and facilities. Teacher participants, fees and facilities & labor charges for all events. B. FACILITIES SCHEDULING/RESERVATIONS [CLASS Facilities/Escom] Provides for indexing of fields and roorrs so they can be rented. Ability to tentatively book, calculate fees, print invoices, receipts and other financial data. Print individual users, specific field uses and provide written contracts, as well as financial record keeping. 2.8 POLICE These applications are independent of other City applications because of the confidential nature of the information and are supported on a separate, secure, yet connected sub network in the Police Department. A. RECORDS MANAGEMENT [Outsource/West Covina PD] General records and information operation. B. COMPUTER-AIDED DISPATCH management and reporting for police department [Outsource/EI Segundo PD] This is a dynamic, real-time system to assist in the identification of officers who might be best able to respond to emergency and routine calls. This subsystem would also be used by the Fire Department. C. MOBILE DATA COMPUTERS [TBD] Interface to wireless communications in field units (vehicles). Allows for full access to department systems and routing to e>temal systems such as DMV, Wants/Warrants, etc. 2.9 FIRE Fire Department applications are supported as part of the City's main network. A. RECORDS MANAGEMENT [SunPro] Recording and tracking of fires, inspections, and other related fire records management. B. CAD/RMS INTERFACE [SunPro] HERMOSA BEACH TMP - FINAL c 2001 KERRY CONSULTING GROUP 10/17/2001 CITY OF HERMOSA BEACH MASTER PLAN FOR TECHNOLOGY 2001-2003 APPLICATION AREAS PAGE 15 Provides for the transfer of incident/call information from an external Computer Aided Dispatch service to the Records Management system. C. HYDRANT/HOSE INVENTORY [MD] This application provides for the monitoring of Fire Department devices and equipment and the periodic inspection and testing to ensure they are always in working order. D. TRAINING MANAGEMENT FBI)] This provides for monitoring the required training and certifications of fire personnel. 2.10 CITY CLERK As the primary and official contact for public information for the City, the City Clerk's office must manage virtually all of both public and confidential documents in the City. A. DOCUMENT MANAGEMENT SYSTEM [TBD] Most documents from the City begin as electronic and are printed for public display and distribution. Other documents can be scanned in as images and stored in a database and indexed for rapid retrieval. This system provides the tools to electronically store and retrieve all types of documents and forms as well as the security to protect the legal status of official documents. This also provides the mechanism to make selected document accessible through the Intranet and Internet. HERMOSA BEACH TMP - FINAL 0-2001 KERRY CONSULTING GROUP 10/17/2001 3.0 INFORMATIONAL DATABASES The following information shall be maintained on City computer databases as the official informational record for the entities involved. Each shall be assigned a legal custodian whose responsibility shall be the security and accuracy of the data and access to it. The manager of the City's IS department shall be responsible for periodic backup of all City databases and be a backup for the departmental custodians with regard to security access privileges. 3.1 FINANCIAL RECORDS The City's Finance Director will assign and monitor access pri4ileges to department personnel requiring access to financial records information. Coordination with the application vendor and the City's IS department will also be the responsibility of this individual as well as ensuring appropriate backup procedures and practicing disaster recovery drills. 3.2 PERSONNEL RECORDS The City's Finance Director will assign and monitor access privileges to department personnel requiring access to personnel records information. Coordination with the application vendor and the City's IS department will also be the responsibility of this individual as well as ensuring appropriate backup procedures and practicing disaster recovery drills. 3.3 PHYSICAL ASSETS The City's Finance Director will assign and monitor access privileges to department personnel requiring access to city assets records information. Coordination with the application vendor, the Public Works department and the City's IS department will also be the responsibility of this individual as well as ensuring appropriate backup procedures and practicing disaster recovery drills. 3.4 CITIZENS AND RECREATION PROGRAMS The City's Community Resources Director will assign and monitor access privileges to department personnel requiring access to program registration records infamation. Coordination with the application vendor and the City's IS department will also be the responsibility of this individual as well as ensuring appropriate backup procedures and practicing disaster recovery drills. HERMOSA BEACH TMP.- FINAL G 2001 KERRY CONSULTING GROUP 10/17/2001 CITY OF HERMOSA BEACH MASTER PLAN FOR TECHNOLOGY PAGE 18 APPLICATION AREAS 2001-2003 3.5 PUBLIC DOCUMENTS The City Clerk will assign and monitor access privileges to department personnel requiring access to electronic public records information. Coordination with the application vendor and the City's IS department will also be the responsibility of this individual as wellas ensuring appropriate backup procedures and practicing disaster recovery drills. 3.6 PUBLIC SAFETY RECORDS Because of the interagency and unique security requirements of the police department incidents and legal records, the Police Department will be irdependently responsible for the security and backup of police records and the IS department will not be involved. The City's Fire Chief will assign and monitor access privileges to department personnel requiring access to fire incidents records information Coordination with the application vendor and the City's IS department will also be the responsibility of this individual as well as ensuring appropriate backup procedures and practicing disaster recovery drills. 3.7 GEOGRAPHIC INFORMATION SYSTEMS The City's Community Development director will plan and direct activities relative to the City's. geobase and basemaps. Linkage from other informational databases will be coordinated through the IS department and with the various departments whose databases arelinked to the basemap database. HERMOSA BEACH TMP - FINAL ° 2001 KERRY CONSULTING GROUP 10/17/2001 4.0 ORGANIZATIONAL SUPPORT The City will provide managers and support staff the tools, facilities, and training necessary to effectively use the City's technology resources. 4.1 STAFFING The City will staff an Information Systems department (IS) to provide the technical resources and support necessary to operate all of the above mentioned Application Areas relating to the City's technology resources. In addition, the department will be responsible for the maintenance and training for the effective use of all City technology computer hardware, software, and peripherals. 4.1.1 INFORMATION SYSTEMS MANAGEMENT Establishes and enforces departmental policies and procedures. As a member of the City Manager's executive management team provides input and feedback on City policies affecting or affected by technology systems. Participates as a nonvoting chair on standing and ad hoc committees charged with developing technology policies and strategies and making large-scale City-wide project decisions. Maintains the department as a support and customer service oriented entity and regularly monitors departmental effectiveness and user satisfaction. If it is not practical or possible to fill a position of IS Manager, the IS Management responsibilities will be shared between the Assistant City Manager, Finance Director, and the highest ranking IS full -time -equivalent position in place at the time. This IS Management Committee will meet weekly to develop and assign tasks and review projects and tasks already in process. All of the managemenl:related duties described herein shall fall to the IS Management Committee unless and until a full time IS Manager position is filled. The IS function is staffed and funded as an operational departmelt with very little excess capacity for research, development, or major transition management or problem resolution. Therefore, from time to time on an asneeded basis, the City will contract for professional services to supplement its IS resources to assst with major projects. 4.1.2 SOF[WARE DEVELOPMENT AND MAINTENANCE It is the City's policy not to develop computer software for internal use, but to use packaged software designed and supported by external sources. Therefore, all software development and maintenance will be outsourced to appropriate agencies. HERMOSA BEACH TMP - FINAL u 2001 BERRY CONSULTING GROUP 10/17/2001 CITY OF HERMOSA BEACH MASTER PLAN FOR TECHNOLOGY PAGE 20 ORGANIZATIONAL SUPPORT 2001-2003 4.13 NETWORK SUPPORT Responsible for the continuing operation of the City's central networks and all workstations, printers, and devices connected to them. Acts as liaison between user and external support services for both hardware and software. Is responsible for following up on all outstanding Help Desk work orders to ensure their timely resolution. City will maintain one network technician for every 100 (or fraction thereof) networked workstations. 4.1.4 DATABASE ADMINISTRATION This function will provide the technical support for the City's various informational databases. Since the design of the databases is controlled by the vendors from which the applications are purchased and therefore the technical support is outsourced, support for ad hoc queries and reports against these databases will primarily be provided (at cost) from the vendors. However, access security and backups of all of the informational databases will be the responsibility cf the City and fall to the position/function of IS Manager. 4.1.5 WEBMASTER This function will provide the technical support for the City's web development and maintenance activities. Coordinates the gathering of information from the departments for site content on both the external (Internet) and internal (Intranet) web sites. 4.1.6 PUBLIC SAFETY TECHNICAL SERVICES SUPPORT Since the networks and systems in Public Safety (especially Police) require special security (Department of Justice) and employ some dfferent technologies than the rest of the City (800Mhz wireless), there will be a IS function assigned to the support of Police and Fire systems. This position will serve as backup to the City Network Support function and vice versa. ,4.2 FACILITIES AND EQUIPMENT The City will provide the necessary facilities and equipment to support all of the Citywide applications and departmental applications (as funded by individual departments) in the following areas: 4.2.1 CABLING CATEGORY 5 COPPER/MULTIMODE FIBER All job stations requiring access to computer systems, informational databases, or any City-wide applications shall be connected via the highest bandwidth, most cost HERMOSA BEACH TMP - FINAL ° 2001 KERRY CONSULTING GROUP 10/17/2001 CITY OF HERMOSA BEACH MASTER PLAN FOR TECHNOLOGY 2001-2003 ORGANIZATIONAL SUPPORT PAGE 21 effective means available to centrally managed wiring closets located on each floor in each building. Because of a special arrangement with the local cable TV provider in the City, the City may use single -mode fiber cabling for connectivity between city facilities. 4.2.2 COMMUNICATIONS ETHERNET -TCP/IP All facilities within the City shall be connected and networked using the most cost effective means available and have redundant backup circuits designed into the configuration. Protocols appropriate to the application requirements for all Citywide and departmental applications. Where possible and practical, the City will provide redundant access methods for connecting remote sites to the central server. Such communication may employ wireless and/or fiber technologies and also use the public switched telephone/data network. 4.23 CENTRAL SYSTEMS WINDOWS 2000 SERVER The hardware standard for file servers will be the Dell Poweredge line of servers purchased with a minimum 3 year on-site support contract. The City shall support the necessary network backbone with all of the necessary servers to support the following functions: A. APPLICATION SERVERS All City-wide applications will reside on central servers located in and managed by the IS Department. Excess capacity can be used to support Departmental applications when appropriate for pro rata costs. Departmental servers will be used to support departmental applications. B. DATABASE SERVERS City-wide applications requiring separate database servers will be located in and managed by the IS Department which shall provide the necessary Database Administration (DBA) resources as may be required. C. FILE SERVERS All network shared file and print services will be managed centrally by the IS Department.. D. COMMUNICATIONS SERVERS All communications into and out of the City-wide networks shall be managed centrally by the IS Department which shall provide the necessary security and HERMOSABEACH TMP - FINAL ° 2001 KERRY CONSULTING GROUP 10/17/2001 CITY OF HERMOSA BEACH MASTER PLAN FOR TECHNOLOGY PAGE 22 ORGANIZATIONAL SUPPORT 2001-2003 access controls to ensure the integrity of all City databases and systems. This includes Internet firewalls and proxy servers. 4.2.4 DESKTOP WORKSTATIONS INTEL PENTIUM/WINDOWS 2000 WORKSTATION The standard for City desktop workstations will be the Dell OptiPlex line of computer workstations purchased with a 3 year on-site maintenance agreement. 4.3 FUNDING As a strategic resource, all City-wide applications, basically all of the network infrastructure, will be supported as part of the City's general support services budget included as the IS department budget. Each year the IS department will submit an operational budget that includes on-going maintenance for all equipment as well as an equipment replacement budget based on the current City policy for life cycles for desktop workstations, servers, printers, and other network equipment. Computers and major cost peripherals (printers, copiers, etc.) will be put on a life -cycle cost basis that provides an Equipment Replacement Fund to replace the units after their useful life. The Executive Technology Review Committee (ETRC) will set the life -cycle terms for each category of equipment with the advice and recommendation of the IS Manager. New equipment shall be funded through the New Technology Request process described in the following sections. All New Technology Requests will include estimates for ongoing maintenance and support costs which will become part of the IS depatment's operational budgets. Supplemental funding for support and/or integration of Department applications will be provided as appropriate and necessary and included as part of the IS department operational budget. 4.4 TRAINING Training for use of all City-wide computer applications will be provided as part of regular staff development and not less than $250 per year per position requiring the use of a computer workstation. All City position descriptions will include whether or not the position requires computer skills and what level of skills is required. New hires will be trained as part of employee orientation or required to demonstrate the requisite skills as a condition of employment. Funding for training will come from a staff development budgetunder the IS department. HERMOSA BEACH TMP - FINAL C 2001 KERRY CONSULTING GROUP 10/17/2001 CITY OF HERMOSA BEACH MASTER PLAN FOR TECHNOLOGY 2001-2003 ORGANIZATIONAL SUPPORT PAGE 23 4.5 APPLICATION SUPPORT All City-wide applications will receive first tier support from the IS department which shall act as liaison between users and any external vendor -contracted support resources. Departmental application support will be staffed and budgeted by the IS department. HERMOSA BEACH TMP - FINAL ° 2001 BERRY CONSULTING GROUP 10/17/2001 5.0 TECHNOLOGY ACQUISITION There will always be more needs than technology resources available to serve those needs. Each request for additional or enhanced technology resources must be put in perspective to the vast array of needs throughout the City. This means each Technology Proposal for new or enhanced technology applications should be subject to technical analysis, identification of viable alternatives, and prioritization in the face of other requests. 5.1 TECHNICAL REVIEW A credible technology expert should review each Proposal to ensure its technical and functional viability. The claims of the marketing departments of the new technology products are often more promise than reality. A technical review and write up in layman's terminology will help those who must make priority decisions do a better job. 5.2 EVALUATION CRITERIA These criteria should be designed to develop a balanced application of City technology resources throughout all of departments in the City according to individual needs and overall benefit. Following are some examples of criteria that could be used: A. COST JUSTIFICATION (Cost savings or revenue generation) Each new project must be evaluated in the context of one or morealtematives to ensure that the most appropriate and cost-effective solution is chosen. All relevant costs must be considered including the "opportunity" costs associated with adding additional workload on other departments (e.g. IS). Cost review will irclude the following: • Initial purchase • On-going maintenance/repair/support (external and internal) • Initial training of staff including procedural integration or redesign • On-going training for new employees • Data loading/conversion from existing data sources • Integration/interface with existing systems • Obsolescence/replacement cost after the useful life of the system Benefits must be measured in reasonably tangible form. Time savings resulting from increased productivity must be measured in either reduced salary expenses or job HERMOSA BEACH TMP - FINAL ° 2001 KERRY CONSULTING GROUP 10/17/2001 CITY OF HERMOSA BEACH MASTER PLAN FOR TECHNOLOGY PAGE 26 TECHNOLOGY ACQUISITION 1997-1998 reassignment in other needy areas. Since revenue generation is not often possible in a municipal environment, expense reduction should be a primary focus. Again, the proposal must be considered against maintaining the status quo so that the most cost effective solution is chosen. Rating Scale: 3 - Funded from cost reductions or revenue increases in one or more departments 2 Increased costs but no additional staffing required 1- Additional staffing required, but improved efficiency/productivity B. CITIZEN/COMMUNITY BENEFIT Benefit to the community is represented by high visibility to citizens and reduction of paperwork, visits to City departments, faster response, etc. Direct benefit is that which they can directly experience. hdirect benefits are less visible in the form of improved efficiency, reduction of problems/errors, etc. Rating Scale: 3- 2- C. STAFF IMPACT Direct and visible benefit to citizens Indirect benefit to a majority of citizens Indirect benefit to a minority of citeens Impact to staff is measured by both the degree to which affected staff may benefit in the form of improved productivity or reduced error rates and the number of staff affected and the number of those affected. Rating Scale: 3- 2- Directly benefits staff in some measurable form. Indirect positive effect for a majority of staff. Indirect positive effect for a minority of staff. HERMOSA BEACH TMP -FINAL c 2001 KERRY CONSULTING GROUP 10/17/2001 City of Hermosa Beach 2001-2003. Technology Acquisition D. PUBLIC (COUNCIL) EXPECTATION MASTER PLAN FOR TECHNOLOGY Page 27 Expectations are usually reflected by what other cities and organizatons are doing with respect to technology or the public's willingness to sacrifice other services to receive the benefits of the proposed system(s). Rating Scale: 3 - Expressed as a goalobjective by City Council. 2 - Substantial complaints/suggestions from citizens/Council. Most other similar cities (i.e. size, services, etc) are doing it E. EXTERNAL (STATE/FEDERAL) MANDATE Often external agencies encourage or require automated or electronic interfaces that require a technological solution in order to comply. Rating Scale: F. PROVEN TECHNOLOGY External mandated requirement with supplemental funding to offset additional costs. External mandated requirement with no supplemental funding. External agency recommendation/accommodation. While the City will remain progressive in its use of technology, fiscal prudence dictates staying within the realm of proven products rather than experimental or speculative technologies. Rating Scale: 3 Products are installed in similar municipal environments and have been fully operational for at least 1 year. Products have been tested in other municipalities but have not been operational for a full year's business cycle. HERMOSA BEACH TMP - FINAL ° 2001 KERRY CONSULTING GROUP 10/17/2001 CITY OF HERMOSA BEACH MASTER PLAN FOR TECHNOLOGY PAGE 28 TECHNOLOGY ACQUISITION 1997-1998 1 - Products are installed in other types of business environments (but no municipalities), and have been fully operational for at least one year. G. IMPLICATIONS OF NON -ACTION Although status quo is usually the easiest path, sometimes doing nothing will create problems and costs. To this end, considerations of nonaction will be a factor in all technology decisions. Rating Scale: Non -action will generate additional costs in the form of penalties, additional staff or outside services. 2 - Non -action will create additional work for existing staff. 1 - Non -action will continue with existing inefficiencies that could be eliminated with this project. HERMOSA BEACH TMP - FINAL ° 2001 KERRY CONSULTING GROUP 10/17/2001 6.0 TECHNOLOGY DECISION MAKING All City investments in computer and related technologies should be analyzed for technical integrity and equitably distributed to areas of need. Annud allocations to each department should be based on availability of funds and urgency of need. The acquisition process should be structured to encourage and expedite new applications of technology in appropriate areas, but evaluated against established standards and criteria so that it can be effectively implemented and supported over the long term. 6.1 TECHNOLOGY COMMITTEES There will be two committees for the purpose of defining, reviewing, and approving requests for new technology. The Executive Techndogy Review Committee will be primarily for policy review and final approval with a City Manager veto authority. The Technology Advisory Committee will be the working committee that will operate as an extension of the IS department to assist with the defnition and review of all technology projects. The flow of a technology request through its review and approval process is as follows: The transition of a Technology Request into a Technology Project is simply the technical analysis and completion of the all of the forms in the Technology Request Form EXCEL workbook described below. HERMOSA BEACH TMP - FINAL C 2001 KERRY CONSULTING GROUP 10/17/2001 CITY OF HERMOSA BEACH MASTER PLAN FOR TECHNOLOGY PAGE 30 DECISION MAKING 2001-2003 6.1.1 EXECUTIVE TECHNOLOGY REVIEW COMM11i EE For high level technology policies and annual distribution of technology resources City-wide, there should be a representative committee that performs the following functions at least once each year. • Reviews the Technology Master Plan to see if it is still relevant to current technical, fiscal, and political realities. • Prioritizes Technology Project List from the TAC. • Reviews the Evaluation Criteria for Technology Projects • Reviews the Approved/Obsolete Software Lists. • Allocates technology resources throughout the City for departmental applications through budget and organizational (staffing) policies. • Reviews problems and complaints and periodically conducts a City- wide Satisfaction/Needs Assessment survey. Committee membership includes the City Manager and all City department heads. The ETRC shall be responsible for applying the evaluation criteria (5.2 EVALUATION CRITERIA) to each submitted Technology Request after it has passed through the appropriate approvals and analysis. Each criteria score shall be applied by unanimous committee consensus, with no dissenting votes permitted. The departmental representative from the department submitting the Initiative shall act as advocate and negotiate with the rest of the committee for a unanimous committee position. 6.1.2 TECHNOLOGY ADVISORY COMM111 EE (TAC) Each department in the City shall appoint an individual b be a department technologist to provide support and liaison with the IS department on all technology issues. This position may also be liaison with vendors of departmental applications. Regular agenda items shall include, but not be limited to the folbwing: > Status of outstanding ETRC-approved Technology Projects > New and in -process Technology Projects > Maintenance and support issues, problem reports & statistics > Policy deployment and enforcement > Training schedules The TAC shall meet monthly to discuss problems and issues that come up during the month, disseminate patches or fixes or updates for desktop workstations and explain HERMOSA BEACH TMP FINAL ° 2001 KERRY CONSULTING GROUP 10/17/2001 CITY OF HERMOSA BEACH MASTER PLAN FOR TECHNOLOGY 2001-2003 DECISION MAKING PAGE 31 ' how to fix known problems, and cross -communicate issues and concerns with applications in the various departments. 6.2 CITY TECHNOLOGY STANDARDS ' The City will establish standards for technology that can be supported by the City, which might be available to staff at all sites and departments. These standards are set by the ETRC, published on the reverse side of the Technology proposal Form, and assume institutional support and training and tacit approval for acquisition. There are cases in which adherence to standards may not yield the best solution. In these isolated cases, a non-standard solution may be approved through the normal Technology Proposal process. However, individuals may opt not to follow supported standards after recommendation by the advisors and ETRC. These individuals are, therefore, responsible for their non-standard choices. The vehicle for establishing these standards shall be the following lists, revised and published each year by the ETRC as part of its annual planning agenda. 6.2.1 APPROVED TECHNOLOGY LIST This is a list of computers, peripherals, other devices and wiring schemes for which the City has contracts and internal resources for maintenance and repair and which are compatible with the established computing environments at the sites and departments. Any staff or department purchase request for any device on this list will be subject to a Technical Review (to ensure appropriateness for its intended use and ' inclusion of full cost for wiring, maintenance, training, etc.), but will not require prior Committee approval at any level. 6.4.2 OBSOLETE TECHNOLOGY LIST This list will be developed in order to phase out products determined to be inappropriate for continued use. However, as long as the products, devices, or wiring schemes continue to provide productive use, the institution will continue to support them. New acquisitions of products, devices, or wiring schemes on this list will 1 require a Technical Review and prior Committee approval (i.e., they must be clearly demonstrated that a special need exists). 6.3 TECHNOLOGY PROPOSALS The City should establish a process whereby bchnology needs can be addressed on an on- going basis at any level of the organization. It is not possible for any one person or department to keep pace with changing technologies that may affect any or all areas of city government. Therefore, the City rrust have a straightforward procedure to allow suggestions HERMOSA BEACH TMP - FINAL G 2001 KERRY CONSULTING GROUP 10/17/2001 CITY OF HERMOSA BEACH MASTER PLAN FOR TECHNOLOGY PAGE 32 DECISION MAKING 2001-2003 or 'Technology Proposals' to be appropriately reviewed and either approved or denied based on its alignment with City goals. 6.3.1 PROPOSAL FORMAT The proposal to introduce a new computer system orany kind of technology into the City should be based on its value in solving a particular problem related to the City's mission for the community, not merely because the technology is available. Thus, the foundation of a Technology Request should be a statement of the problem which this proposal will address. In addition, more than one solution should be considered. Even if there is only one technology product available to address the need, there are always other means to provide a solution. The goal isto find the best solution, not just a technological one. To this end, a series of forms has been created to provide a template or checklist of questions and factors to be considered before the City will spend money on new technology. These forms are created with EXCEL to assist with the calculations as the information is being developed. The primary form is the Technology Request Form (TRF): HERMOSA BEACH TMP - FINAL ° 2001 KERRY CONSULTING GROUP 10/17/2001 CITY OF HERMOSA BEACH MASTER PLAN FOR TECHNOLOGY 2001-2003 DECISION MAKING PAGE 33 City of Hermosa Beach Technology Request form Fiscal Year 2001/2002 TYPE OF REQUESt ? � �, ; q x r �:A000ISRION,INFORMATION Y s E,,; Reference Number. Ntial Project TAM: TYPE OF.ACQUISITtON " :.,: Carryover Project ACQUISITION REQUESTOR, FUNDING INFORMATION t'?at,I; Location ACQUISITION CLASSIFICATION , Replacement Equipment New Equipment * ESCRIPUION OF THE PROBLEM OR SITUATION ESCRIPTION OP REQUEST':'" jUse Technology Project Cost Worksheetj 1 Taxable System Costs 2 Direct (outsourced) Labor 5 Shipping/Transportation 6 Applcable Sales Tax DIRECT COST 7 Annual Maintenance/Support costs Date: SO So SO So So 30 vow I- syr4 Department Manager: - - City Manager 1st Date: Date: Dau: HERMOSA BEACH TMP - FINAL c 2001 KERRY CONSULTING GROUP 10/17/2001 CITY OF HERMOSA BEACH MASTER PLAN FOR TECHNOLOGY PAGE 34 DECISION MAKING 2001-2003 A. TYPE OF REQUEST Check the box to indicate whether this is an initial request or an amendment to a previous request. Leave the Reference number box empty—it will be filled in by IS. B. ACQUISITION INFORMATION This is intended to give the initiative a name reference or title that describes what is being requested, a reference number, and a priority from 1 to 3 a; follows: > I Emergency– This requires immediate attention by IS for a rapid technical review and will be taken directly to the City Manager for approval. > 2 Critical - The project needs to be on the next TAG agenda and will go to the City Manager for approval.. > 3 Normal - The project will follow the normal course of procedures and be on the next ETRC agenda. TYPE OF ACQUISITION Mark the check box to indicate if this is a carryover or add-on to a previously approved initiative or a new acquisition. D. ACQUISITION REQUESTOR– FUNDING INFORMATION Indicate the name of the person initiating the request, which department it is for and what fund will be used. E. ACQUISITION CLASSIFICATION Mark the check box to indicate if this is replacement equipment orsystem upgrade or if it is a new system. DESCRIPTION OF THE PROBLEM OR SITUATION Describe the specific problem or situation that precipitated the need for this project. For example, what is different today from yesterday that brings this project to the table. Sometimes, a specific technological breakthrough can be cited. In other cases, the requestor may have just become aware of a technology successfully deployed by another city. The primary focus of the project should be the resolution of a problem that is consistent with the City's mission to its citizens. HERMOSA BEACH TMP - FINAL °1001 KERRY CONSULTING GROUP 10/17/2001 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 CITY OF HERMOSA BEACH MASTER PLAN FOR TECHNOLOGY 2001-2003 DECISION MAKING PAGE 35 G. DESCRIPTION OF REQUEST This is the brief description of the primary solution to be investigated with some suggestions as to altemate solutions to be considered and evaluated. SYSTEM COST BREAKDOWN Using the Technology Request Cost Worksheet described below, summarize the cost items to come up with an estimated initiative budget. Also include the Annual Maintenance/Support costs that will become part of the department's operating budget for the life of the system. SIGNATURE/APPROVALS The form must be routed through an approval process that includes the IS Manager, Department Manager, City Manager, and finally, the ETRC. Behind the Technology Request Form, are two additional worksheets to help disclose and breakdown all relevant costs. The cost worksheet appears as follows: City of Hermosa Beach TECHNOLOGY INITIATIVE COST WORKSHEET - Project Reference: - Option: Conflgleoarp Training Mfg Model/ Version Description Source/ Supplier initial Product Cost aYs Coat Days Coot Travel Expenpanse MaMtl Sppt ppt Annual MaIntl SPpt Applcadon Software: ... FoaSudMoaifseeon Cost SO Hardware: - - Network Requirements: System SoffwarellfOlg s: Data Conversion Consulting/Implementation Support: InterfacesOnt.eredon Coats Special Project Costs SO Totals SO • 50 - SO S0 50 SO Estknaaad SNppinp'Dalle ry Total $0 Total 1st Yr Cost Taxable Estimated 5 Yr Cost Outrowrca Labor $0 $0 50 The form is in a matrix format that calls for different types of costs in different areas. The horizontal axis describes various types of material, labor, and recurring costs: HERMOSA BEACH TMP - FINAL C 2001 KERRY CONSULTING GROUP 10/17/2001 CITY OF HERMOSA BEACH MASTER PLAN FOR TECHNOLOGY PAGE 36 DECISION MAKING 2001-2003 A. MFG This is the name of the manufacturer of the products listed. B. MODEUVERSION This is the specific model or version of the products listed. C. DESCRIPTION A brief description of the product. D. SOURCE/SUPPLIER If not a direct purchase, the name of the dealer or distributor from whom the price quote was obtained. E. INITIAL PRODUCT COST This is the license fee or hardware costs or other taxable costs for the products listed. F. CONFIG/SETUP DAYS—COST There is typically a labor cost associated with setting up and configuring both hardware and software. Indicate the number of days estimated and the total cost (not daily rate) for the task. TRAINING DAYS—COST Particularly with software applications, there should be adequate training included in the system cost. Indicate the number of days estimated and the total cost (not daily rate) for the training. H. TRAVEL EXPENSE Since most vendors for software and hardware are not local, there is likely going to be costs for travel (.e. airfare) and per diem (food, lodging, transportation). I. 1' YEAR MAINTENANCE AND SUPPORT Warranties often run from 30 days to 3 years. This column reflects the costs for the remainder of the current fiscal year following the expiration of warranties after system implementation. HERMOSA BEACH TMP -FINAL C 2001 KERRY CONSULTING GROUP 10/17/2001 CITY OF HERMOSA BEACH _ MASTER PLAN FOR TECHNOLOGY 2001-2003 DECISION MAKING PAGE 37 J. ANNUAL MAINTENANCE AND SUPPORT This is the annual maintenance cost that will have to be included in the department's operational budget after all warranties expire. Even if it is a 3 year warranty, include the current annual maintenance/support costs in this column. K. COST DISTRIBUTION The first three columns under this heading reflect the total costs for each of the first three years for the items listed in each row, and the total cost for all three years is reflected in the last column. The vertical axis reflects the different types of products and services that might be associated with a technology initiative: A. APPLICATION SOFTWARE These are the software licenses for the application software that will produce the anticipated functional results described in the Initiative Request. B. HARDWARE This is the computer hardware, either new or upgrades to existing equipment, required to support the proposed applications. C. NETWORK REQUIREMENTS There may be changes required to the network such as additional ports on a hub/switch, higher bandwidth links (10MB to 100MB), or new Wide Area Network links to support the applications from remote sites. SYSTEM SOFTWARE/UTILITIES Often, the application software will require newor upgraded database engines or desktop OS modifications or upgrades. DATA CONVERSION In most cases, data will have to be loaded into the new system. If it is to be done manually, indicate who will do it and how many hours are anticipated. If it is to be converted from existing computer files, the vendor will have to give a quote based on specifications the requestor must provide. HERMOSA BEACH TMP - FINAL ° 2001 KERRY CONSULTING GROUP 10/17/2001 CITY OF HERMOSA BEACH MASTER PLAN FOR TECHNOLOGY PAGE 38 DECISION MAKING 2001-2003 F. CONSULTING/IMPLEMENTATION SUPPORT This will often include initiative management, process reengineering, or other supplemental services necessary to get through the transition period. G. INTERFACES/INTEGRATION COSTS Most systems require information to come from or be delivered to other systems. Although this can be done manually by double entry, this causes errors and usually eliminates the productivity benefits of the new system. The scope of interfacing the new application to existing ones must be determined and it usually requires quotes from the vendors of both systems. The final worksheet in the EXCEL workbook called Technology Request Form is the Features list. In order to be sure that the project accomplishes the desired outcomes as stated in the definition of the problem, no assumptions should be made about the feature deliverables that will be included in the contract with the providing vendor(s). On the Features worksheet, at least the most critical features should be described and included in the PO or final contract with the vendor. In some cases, additional costs may be involved for specific features thatthe City needs and they should be indicated here. Application Software: IMIIIMMO -®M!I WON MM WEE MEMNON =M111.1 MM MMI IMINM!Mmmm 11 MMI EM=MMEMMONmm=11 W= s -I eMMI MMEMAN MIe ® so E® - Min 0 City of Hermosa Beach TECHNOLOGY INITIATIVE COST WORKSHEET Module/ Component Feat No. Feature Description V. ue Rating Project Reference: Option: Catalog Reference Vendor Compliance Project Cost Score Application Software: o■ Special Projects: - 0� Special Projects: Total SO SO 0 A. MODULE/COMPONENT This should identify the specific module or subsystem of the proposed application software product(s) for which the feature applies. HERMOSA BEACH TMP - FINAL' C 2001 KERRY CONSULTING GROUP 10/17/2001 t 1 CITY OF HERMOSA BEACH MASTER PLAN FOR TECHNOLOGY 2001-2003 DECISION MAKING PAGE 39 B. FEAT. NO. This should be a unique reference number for the feature or function that can be referred to later in contract documents and discussions. C. DESCRIPTION This should be a brief description of the desired outcome and the process for the feature/function. VALUE RATING This is a relative score for rating how important the feature is to the Agency. > 3 This is a mandatory, essential feature required for the project. > 2 This is an important, but expendable feature. > 1 This is primarily a convenience feature. CATALOG REFERENCE This should be a reference to any supporting documentation (e.g. sample screens/reports, legal compliance codes, etc.) that could enhance the specificity of the feature description. VENDOR COMPLIANCE This is a numeric code that defines how the vendor will meet the featire • requirement: > 3 Vendor can/will deliver the feature with the product for the price specified. > 2 Vendor will modify or program the feature for the additional price specified. > 1 Vendor has a workaround (with supporting documentation/explanation) for the feature. > 0 Vendor cannot/Will not deliver the specified featureffunction. G. PROJECT COST This is where the vendor indicates the cost for the specific programming modifications for the features coded with a Vendor Compliance code '2'. HERMOSA BEACH TMP - FINAL ° 2001 KERRY CONSULTING GROUP 10/17/2001 CITY OF HERMOSA BEACH MASTER PLAN FOR TECHNOLOGY PAGE 40 DECISION MAKING 2001-2003 H. SCORE This is the product of the Rating and Vendor Compliance column and is used as an objective factor to compare functional compliance between products from different vendors. 63.2 TECHNICAL REVIEW Once IS and the submitting department has completed all of the relevantparts of the worksheets in the Technology Request Form, the request becomes a bona fide "Technology Project." At this point there are realistic estimated costs and it has been determined as technically viable in the City's network infrastructure. Thereshould be a folder created to hold supporting documentation (e.g. quotes from vendors, notes, memos, etc.) that should be clearly summarized on the first worksheet of the TRF so that it can be presented to various people and committees and they will be ably to understand the reason for the request and the potential scope of the project(s). 6.4 TECHNOLOGY PROJECTS The implications of approval for each Technology Proposal are cumulative. In addition, residual problems and changes with existing operational technology applications require City and/or departmental resources. Monitoring the resource commitments of IS staff and equipment and communicating the implications of changes is the responsibility of the IS Manager. The ultimate decision as to how to re -prioritize projects based on changing circumstances (new Technology Proposals, unforeseen problems, extemal mandates, etc.) rests with the City-wide Technology Advisory Committee. However, the IS Manager must present the project resource requirements for all existing and new Technology Projects to TAC in a concise and digestible form so that everyone understands the implications of the decisions they must make. 6.4.1 TYPES OF PROJECTS TRAINING/MAINTENANCE PROJECTS With appropriate analysis, many of the Proposals can be addressed by better use of existing technology rather than buying new technologies. There is a wealth of technology resources throughout the City which through retraining or maintenance can solve many of the prof lems that will arise in the future. Part of the Technical Review process (which is a Project in itself for ITS staff) is to try to find solutions within existing technology resources. HERMOSA BEACH TMP - FINAL ° 2001 KERRY CONSULTING GROUP 10/17/2001 CITY OF HERMOSA BEACH MASTER PLAN FOR TECHNOLOGY 2001-2003 DECISION MAKING PAGE 41 B. MODIFICATION PROJECTS Sometimes, particularly with computer software, it is possible to modify existing applications to solve changing needs rather than bring in totally new or replacement technologies. Such Maintenance Projects are often deceptively complex and require more time and effort than might be expected from non -technicians. Sometimes, fixing one part breaks something else and explodes the scope of the Project beyond original estimates. When this occurs, the IS Manager must advise the TAC and let them reasses priorities. Since the City does not have in-house software development capabilities, modifications must be done by third parties, usually the vendor from whom the software was purchased. This will require a quote from the vendor and a PO from the City to authorize the expenditure. In order to get an ac urate quote, detailed outcome requirements must be documented and provided to the vendor to get an accurate quote. Modifications of vendor software should be done very carefully, since if it is not part of the vendor's standard baseline product, every tine the vendor updates or upgrades its baseline product, the modifications may need to be upgraded as well, for additional cost. However, the development of special queries and reports can usually be done with special (even third party) report writers. Ills can often be done without any intrusive programming in the vendor's software, and may even be able to be contracted with other providers than the vendor. In these cases the modifications will not have to change unless the vendor changes the schema of the databases on which their system is based. Nonetheless, the same requirements for outcome specifications apply as above. C. ACQUISITION PROJECTS In cases where neither A or B above applies, it may be necessary to buy the technology from extemal sources. While this sounds simple, it involves a carefully defined process of technical specification, analysis and evaluation of altemative products (usually through a competitive bidding process), and negotiation of contracts and final configuration. Oncethe purchase is made, there is significant coordination of training, delivery, site preparation and other activities which elongates the duration of the Project to several months, even on small procurements. The rigor of the definition of the functional requirements should be no Tess for Acquisition Projects than for Development/Modification Projects. It is crucial that clear and precise functional objectives and expectations be made clear to vendors so that there is a way to assess the effectiveness of tie product once HERMOSA BEACH TMP - FINAL C 2001 KERRY CONSULTING GROUP 10/17/2001 CITY OF HERMOSA BEACH MASTER PLAN FOR TECHNOLOGY PAGE 42 DECISION MAKING 2001-2003 it is delivered but before it is paid for. At a minimum, the following steps are required: ■ SPECIFICATIONS. These should be carefully and specifically documented in functional (not technical) terms so that vendors are clear as to the intended use of the system. • SOLICITATION. As part of the Technical Review of the TRF, it is suggested that alternative solutions be considered in helping to define the scope and estimated costs of a project. If the total initial cost of a Technology Project is over $50,000, the City will seek, as necessary, external consulting assistance to prepare a formal Request for Proposals with very detailed functional specifications, which can be used as acceptance (and payment) criteria for the project. If the project is likely to be less than $50,000, at least three written quotes should be compared from three different vendors or solution providers (e.g. outsourcing). ■ EVALUATION. The potential users of the product or system to be purchased should be used in the evaluation of the proposals or quotes. References must be checked thoroughly, and objectively and the proposals must be evaluated against the functional specifications defined in the first step above. ■ NEGOTIATE AND AWARD. The contract, license, or agreement is a significant part of the process and should not be signed without careful scrutiny. • INSTALL/TEST. Define a specific Acceptance plan so that the system is tested against the specifications before it is accepted. Data conversion should be done as part of this test, since this is often a problem with new systems. ■ TRAIN. Train the users and make whatever changes to procedures and documentation necessary to integrate the system into the regular routine. • IMPLEMENT. This should put the new system into operation. DEVELOPMENT PROJECTS HERMOSA BEACH TMP - FINAL " ° 2001 KERRY CONSULTING GROUP 10/17/2001 CITY OF HERMOSA BEACH MASTER PLAN FOR TECHNOLOGY 2001-2003 DECISION MAKING PAGE 43 Although it is expressly defined as the least desirable technique, there are circumstances when it will be necessary to develop the technology (usually writing software) in-house. In these situations, the Project must involve design, documentation, testing, training, and implementation and requires significant technical resources and time. It is the responsibility of the IS Manager to ensure that all phases of the Project are satisfactorily completed and that the TAC is constantly apprised of the progress of the Project. Each Development Project should go through the following steps and resource and time estimates given for the tasks necessary within each: ■ DESIGN. Thetechnical specifications for the project should be carefully defined so that the software technicians know exactly what the outcome should look like. ■ REVIEW. The person or department requesting the modification should review and sign off the DESIGN document. • CODING. The actual programs are usually only a small part of the process. • TESTING. Someone other than the software technician(s) doing the coding should be asked to test and approve the new system against the DESIGN document. ■ DOCUMENTATION. The final Systems Documentation (technical) and User Documentation (procedural) and Operational Documentation should be completed before any attempt to implement the system is made. • TRAINING. This step involves teaching people who will be using the system all of the procedural and operational aspects of the new system. ■ IMPLEMENTATION. This step involves data conversion (if necessary) and integration of the new system into the procedural routine of its users. HERMOSA BEACH TMP - FINAL ° 2001 KERRY CONSULTING GROUP 10/17/2001 7.0 POLICIES AND PROCEDURES With the sizeable investment in technology, there must be policies and proceduresthat will ensure its appropriate use, prevent unauthorized access or abuse, and provide for the safety and security of the information maintained in corporate databases. To this end, the ETRC shall be responsible for the periodic review of technology related policies published in its Administrative Regulations. 7.1 APPROPRIATE USE POLICIES With the sizeable investment in technology, there must be policies and procedures that will ensure its appropriate use, prevent unauthorized access or abuse, and providefor the safety and security of the information maintained in corporate databases. To this end, the ETRC shall be responsible for the periodic review of technology related policies published in its Administrative Regulations. All employees, agents (includng consultants, and other contract workers), and elected officials of the City granted access to use any City technology systems are subject to the terms and conditions stated herein. Such use shall be for the sole purpose of performing • tasks and job functions in the normal conduct of the City business. Personal use is specifically prohibited. All information entered and retrieved through the use of such systems are the property of the City and may be subject to inspection by authorized City officials. Personal use of any system includes, but is not limited to: operation of a business; conduct of union activities; illegal activities; commercial purposes; communication or correspondence with individuals or entities other than for City business. Disciplhary action, up to and including dismissal and/or financial remedy for damages, will be taken against any individual willfully violating these policies. Notwithstanding the above, the City assumes no liability for employee use of City technology systems including but not limited to: • The content of messages or attachments of any email or file transfer over internal or external electronic networks; • The position or opinions expressed by individual employees using technology systems and/or internal and external electronic networks. • The unauthorized use of illegally obtained or duplicated software or data by an individual employee, agent, or elected official in violation of these policies. Furthermore, confidential information that is protected by law will only he inspected or reviewed as authorized by the custodial department or agency. There should be no expectation of privacy for any information stored or transmitted over City networks and systems. 7.1.1 LOCAL AREA NETWORK ACCOUNTS Logon IDs and passwords for access to City networks shall be assigned to each employee, agent, or elected official as deemed appropriate by each department head HERMOSA BEACH TMP - FINAL ° 2001 KERRY CONSULTING GROUP 10/17/2001 CITY OF HERMOSA BEACH MASTER PLAN FOR TECHNOLOGY PAGE 46 POLICIES AND PROCEDURES 1997-1998 by the IS department. Such logon IDs and passwords will be removed immediately upon termination, resignation, or retiremert of any person. IS will require changes in passwords from time to time as necessary to ensure appropriate security. Each individual shall memorize and keep secure their own ID and password and shall not disclose it to anyone else. IS will maintain a tthle of all valid IDs and passwords in the event passwords are lost or forgotten. No individual may change their own password or password protect any system or document unless through IS procedures. Although data contained on local workstations disks and shared network disks is considered City property, employees may only access systems and data for which they are specifically authorized. Unauthorized browsing into file areas of other departments and employees is specifically prohibited except as may be recessary as part of a management audit or other periodic inspections. IN ANY EVENT, THE OWNER OF SAID DATA SHALL BE NOTIFIED OF SUCH REVIEW EITHER BEFORE OR IMMEDIATELY AFTER THE INVESTIGATION IS COMPLETED. 7.1.2 ELECTRONIC MAIL The electronic mail system (email) used by the City is for the conduct of necessary business functions of the City and not for personal use. As such the following shall apply: Inspection and Review Any and all email and/or attachments thereto shall be subject to periodic inspecticn by City management. Management may modify or delete inappropriate data. Sexual, Racist, Ethnic, or Religious Harrassment No messages, attachments, graphics, or sounds shall contain any directly or indirectly derogatory statements or innuendo that could be construed as sexual, racial, ethnic, or religious harassment. Department managers are responsible to communicate this policy to all employees and create an atmosphere of tolerance and cooperation among all workers. Political Issues No messages, attachments, graphics, or sounds shall contain statements which support or oppose any political issue or candidate at local, state, or federal levels. This shall also include union issues. HERMOSA BEACH TMP - FINAL 0 2001 KERRY CONSULTING GROUP 10/17/2001 City of Hermosa Beach MASTER PLAN FOR TECHNOLOGY 2001-2003 Technology Policies and Procedures Page 47 7.1.3 INFORMATIONAL DATABASES Any information or data stored in City computer databases are the sole and exclusive property of the City and may not be sold or disseminated in any fashion except as prescribed by law. Employees, agents, or elected officials shall not disclose such information either verbally, electronically, or in printed form to anyone or any entity outside the City except as permitted by law and the procedures established by City policy. 7.1.4 EXTERNAL NETWORKS AND DATABASES From time to time the City may require access to external networks (e.g. the Interna) or databases as part of the conduct of normal business. This connection opens up a significant vulnerability to intrusion into the Citys networks from viruses, and other means. Therefore, such access shall be monitored and controlled by systems and procedures through the IS department. Each time any individual connects to any external network, the following cautions shall be observed: • No data should be downloaded from any external source that is unknown or unidentified or is of questionable integrity. • Executable software or shareware shall be subject to the same policies and procedures for software acquisition and must be approved through the IS department before it can be downloaded. • No navigation into pornographic, religious, political, or other non -business sites or bulletin board systems (BBS) is permitted. In addition, navigation or browsing of City information for unofficial purposes is not allowed • No charges of any kind will be accepted over any electronic network (including the Internet) by the City. • No City information (bank accounts, credit cards, passwords, or other access numbers) may be given out over the Internet or other electronic network. 7.1.5 PERSONAL HARDWARE AND SOFTWARE No personal hardware or software shall be introduced into any City environment except as coordinated by the IS department. Any such personal hardware or software used for City business will be subject to the same policies and procedures as City -owned systems while installed and in use at the City. 7.2 SECURITY AND CONTROLLED ACCESS Each individual is responsible to ensure that information contained in the City corporate databases is protected against unauthorized access, yet available to appropriate use and review. HERMOSA BEACH TMP - FINAL ° 2001 KERRY CONSULTING GROUP 10/17/2001 CITY OF HERMOSA BEACH MASTER PLAN FOR TECHNOLOGY PAGE 48 POLICIES AND PROCEDURES 1997-1998 7.2.1 PASSWORDS AND LOGIN IDS Each employee must use their own personal logon ID and password when using any City network workstation. Passwords must not be shared, and if workstations are shared, one user must logout before another user can begin using the computer. Although passwords are created and maintained by each user, the IS Manager will retain administrative rights to every computer workstation and network device. The City's Personnel Action form will include an area to designate if a new (or re positioned) employee should have a network logon ID, Internet Access, email account, and to which groups he/she will belong. The network account groups will be defined as follows: > City-wide [CITY] > Departments [ADMIN; CITY CLERK; PERS; PUBLIC WORKS; BLDG & PLANNING; TREASURER; FINANCE; ATTORNEY; POLICE; FIRE; COMM RES] Permanent full-time & part-time employees [FULL-TIME; PART-TIME] • Temporary & part-time employees [TEMP EMPL] • Sub -department groups > Department Heads [DEPT HEADS] ➢ City Council [COUNCIL] ➢ Commissions [PLANNING; etc.] 7.2.2 SENSITIVE AND CONFIDENTIAL INFORMATION The network file system is set up to allow for personal network directories, called 'Home' directories on which all working documents for employees should be stored. Local 'C' drives should not be used for any permanent storage, as mly the network drives are backed up to tape. There are department directories which are restricted to access by members of the department groups only. There is a Projects directory which accommodates project directories with specific access granted to hdividuals participating in the project activities. Finally, there is the Share directory for interim storage for files to be shared among any and all departments in the City. HERMOSA BEACH TMP - FINAL ° 2001 KERRY CONSULTING GROUP 10/17/2001 City of Hermosa Beach MASTER PLAN FOR TECHNOLOGY 2001-2003 Technology Policies and Procedures Page 49 73.3 PASSWORDS For every server, router, or intelligent network device for whbh there is a password for administrative access, a sealed envelope will be retained each by the Finance Director and the IS Manager containing a list of each device, its location, and its password(s). In the event there is an emergency that requires opering one of the envelopes, as soon as possible thereafter, the IS Manager will reassign passwords on all devices whose passwords were exposed and create a new list to be sealed in envelopes. 7.3 DISASTER RECOVERY It is never possible to predict the time orthe nature of disasters or catastrophes that may disrupt the normal operation of the City and corrupt or destroy critical computer systems and the information contained within them. It is the responsibility of the Information Systems department to plan for and test disaster recovery measures that will protect such information from destruction and provide for the timely recovery of critical system into temporary or permanent operational status. 7.3.1 SYSTEM BACKUP IS will be responsible forregular backups of all files stored on central file servers, application servers, and database servers. Incremental backups of all changes files will be done daily, a full data backup will be done weekly, and a full system backup done once each month saving all registry and configuration information fora full system restore if needed. The media will be rotated on a four to five week cycle so that restoration can be made from the last monthly backup. Backed up media will be stored off-site after each weekly and monthly backup. IS will test random selected file restoration at least monthly as part of the full system backup process. Files stored on local workstations will not be backed up by IS and will be the responsibility of the users assigned to the. workstations to ether move critical files to a file server directory or make other arrangements for backup. Departmental servers not part of the City's central server farm are the responsibility of the department to provide backup. Departmental backups must follow the sane sequence and strategy as the central server backups. 73.2 HOT-SITE(S) Arrangements shall be made with another City or business in the area to use as a hot site in the event that a disaster destroys any of the City's critical computer systems. The site must have compatible hardware and software and provisions must be made to use the system for critical operations until the City's computing environment is restored and arrangements for emergency access provided contractually either through reciprocation or for a fee. There must be an annual exercise to test the HERMOSA BEACH TMP - FINAL c 2001 KERRY CONSULTING GROUP 10/17/2001 CITY OF HERMOSA BEACH MASTER PLAN FOR TECHNOLOGY PAGE 50 POLICIES AND PROCEDURES 1997-1998 transfer of operations to ensure that it works and to document the process for both the City and the hot site. In some cases, there may be different hot sites for different systems. Departments are responsible for arranging hot sites for departmental servers and applications. 7.33 DISASTER DRILLS An essential part of emergency preparedness is to ensure that the procedures actually work. To this end, organized disaster drills must be schedules peiodically to test the City's readiness. Since this will need to be done during offhours, it will require some additional costs for overtime and materials and should be made part of the operational budget of IS. It will require coordination with any hotsite partnerships the City has established and a report to the City Manager and City Council will outline any necessary changes or suggestions to make the recovery smoother. 73.2 PHYSICAL SECURITY All computer and network equipment in use in the City will be secured from damage of loss due to earthquake, fire, power failure, water, and theft or vandalism. 7.3.2.1 Earthquake Security All central servers and network equipment will be mounted in racks and/or frames secured to the floor and a supporting wall. Remote network equipment will be mounted in secured racks or bolted to the floor or supporting wall. Desktop workstations will be placed on appropriate desk areas away from the edges of the desk area. Tower units will be placed on the floor adjacent to the desk, resting against one side of the desk. Printers and other peripheral equipment must also be placed securely on desk areas or on stands designed to support such equipment When possible, it should be placed near a supporting wall. 7.3.2.2 Fire Security The main computer room(s) in all buildings where central servers and equipment are operating will be equipped with appropriate fire alarms and halogen fire extinguishing equipment which can be either manually or automatically deployed. Z3.2.3 Power protection All central servers and equipment will be place on uninterruptible power sources sufficient to continue operation for up to 15 minutes in the event of a power loss or HERMOSA BEACH TMP - FINAL G 2001 KERRY CONSULTING GROUP 10/17/2001 City of Hermosa Beach MASTER PLAN FOR TECHNOLOGY 2001-2003 Technology Policies and Procedures Page 51 failure. Where possible, a sustained power loss of over 5 minutes will initiate an orderly shutdown of the equipment in order to prevent data loss or corruption. Z3.2.4 Intrusion alarm All central computer rooms will be secured with alarmed entry. Passcodes for entry will be managed and maintained by the IS Manager in the same manner are passwords for servers and network equipment. HERMOSA BEACH TMP - FINAL c 2001 KERRY CONSULTING GROUP 10/17/2001 1 KERRY CONSULTING GROUP City o falermosaTeach� October 02, 2001 Shirley Orr, General Manager Adelphia 1529 Valley Drive Hermosa Beach, CA 90254 Civic Center, 1315 Valley Drive, Hermosa Beach, California 90254-3885 Ms. Orr: Pursuant to the cable franchise agreement which has allowed Adelphia Cable to install cable services in the City of Hermosa Beach, your company has agreed to provide public access to all city facilities. At this time, the City is formally requesting that Adelphia install fiber optic cabling to the following City buildings: City Hall (Main site) Community Resources Base 3 Clark Building City Yard (two buildings) Parking Structure Diagrams are attached which show the proximity of each of the buildings and where in each building the fiber should terminate. The specific topology of the cabling can be of whatever design is best for optimizing the use of existing fiber cable, but the City will require at least two dedicated fiber pairs running from each building back to the City Hall Main Distribution Frame (located in the basement). The fiber should be terminated in a fiber distribution box and `$C' connectors, similar to the way it was done for the City of Redondo Beach. Please contact me at your earliest convenience so we can discuss the specifics of how we can proceed and set a timeline for completion of the project:` Thank you in advance for your assistance. Sincerely, ry -<ooney Assistant City Manager ATTACHMENT 3 City of Hermosa Beach Wide Area Network - Current Clark Building 01 0 ommunity Resources Not to scale A V Hermosa Beach .s Community Resources Building •Auditorium Pier Avenue A Base 3 Base 3 MPOE 2nd Floor HONORABLE MAYOR and MEMBERS of the HERMOSA BEACH CITY COUNCIL /04) October 16, 2001 Regular Meeting of October 23, 2001. SUBJECT: FINAL MAP #25924 (C.U.P. CON NO. 00-6, PDP NO. 00-8) LOCATION: 948 & 952 15TH STREET APPLICANT(S): CRAIG MAPLES REQUEST: • TO ADOPT A RESOLUTION APPROVING FINAL MAP FOR A TWO - UNIT CONDOMINIUM PROJECT Recommendation Staff recommends approval of Final Parcel Map #25924 which is consistent with the approved Vesting Tentative Parcel Map, and recommends the City Clerk be directed to endorse the certificate for said map. Background The Planning Commission approved a Conditional Use Permit for a two unit condominium project and Vesting Tentative Parcel Map #25924 at their April 18, 2000 meeting. The project is currently under construction. Process Once a map has been tentatively approved by the Planning Commission, copies of the tentatively approved map must be submitted to the L.A. County Engineer, who is contracted by the City, to review the map for its technical correctness (pursuant to Section 66442(a)(4)of the Subdivision Map Act). �An applicant has two years from the date of tentative map approval to submit for final map app oval. Typically applicants have not submitted for final map approval until projects are near coiipletion and ready to be sold. Final maps must be submitted to the City Council and must be approved by the City Council, "...if it conforms to all the requirements of [Subdivision Map Act] and any local subdivision ordinance applicable at the time of approval or conditional approval of the tentative map and any rulings made thereunder...." pursuant to Section 66458(a) of the Subdivision Map Act. SSS 2p Analysis The staff has reviewed the Final Map and found it substantially consistent with the Vesting Tentative Parcel Map approved by the Planning Commission and in conformance with the State Subdivision Map Act. CONCUR: Sol Blumenfe Community , D rector evelopment Department Ste��1 'n "� : urre City Manager Respectfully submitted, .,11'� o • - rtson Associate Planner y/f:fm948-15th 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 RESOLUTION NO. 01- A RESOLUTION OF THE CITY COUNCIL • OF THE CITY OF HERMOSA BEACH, CALIFORNIA, GRANTING APPROVAL OF FINAL PARCEL MAP #25924 FOR A TWO UNIT CONDOMINIUM PROJECT LOCATED AT 948 & 952 15TH STREET, HERMOSA BEACH, CALIFORNIA. WHEREAS, the City Council held a meeting on October 23, 2001 and made the following Findings: A. This project will not violate any of the provisions of Sections 66427.1, 66474, 66474.1, and 66474.6 of the Subdivision Map Act; B. The proposed subdivision, together with the provisions for its design and improvement, is consistent with the General Plan required by Article 5 (commencing with Section 65300) of Chapter 3 of Division 1 of the Government Code, or any specific plan adopted pursuant to Article 8 (commencing with Section 65450) of Chapter 3 of Division 1 of the Government Code; C. The development of the property in the manner set forth on the subject division of land will not unreasonably interfere with the free and complete exercise of any public entity and/or public utility rights-of-way and/or easements within the subject division of land; D. The approval of said map is subject to all conditions outlined in Planning Commission Resolution P.C. No. 00-27 adopted after hearing on April 18, 2000; E. This project is Categorically Exempt pursuant to I5268(b)(3), "Approval of final subdivision maps", of the California Environmental Quality Act. NOW, THEREFORE, the City Council of the City of Hermosa Beach, California, does hereby resolve as follows: 1. Pursuant to the recommendation of the Planning Commission and to the recommendation of the County Engineer, the City Council does hereby grant final approval of Parcel Map #25924 in the City of Hermosa Beach, State of California, being a Subdivision of Lot 17, Heffner, Fiorini, Allen Tract, as recorded in Book 9, Page(s) 106 of Maps in the Office of the Recorder of Los Angeles County, for a two -unit condominium project on land commonly known as 948 & 952 15th Street, Hermosa Beach, California. PASSED, APPROVED, and ADOPTED this 23rd day of October, 2001. PRESIDENT of the City Council and Mayor of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: CITY CLERK CITY ATTORNEY f:fm948-15thrs / 0/2 October 16, 2001 HONORABLE MAYOR and MEMBERS of the Regular Meeting of HERMOSA BEACH CITY COUNCIL October 23, 2001 SUBJECT: FINAL MAP #26027 (C.U.P. CON NO. 00-17, PDP NO. 00-19) LOCATION: 817 & 819 MONTEREY BOULEVARD APPLICANT(S): KIM KOMICK REQUEST: TO ADOPT A RESOLUTION APPROVING FINAL MAP FOR A TWO - UNIT CONDOMINIUM PROJECT Recommendation Staff recommends approval of Final Parcel Map #26027 which is consistent with the approved Vesting Tentative Parcel Map, and recommends the City Clerk be directed to endorse the certificate for said map. Background The Planning Commission approved a Conditional Use Permit for a two unit condominium project and Vesting Tentative Parcel Map #26027 at their September 19, 2000 meeting. The project is currently under construction. Process Once a map has been tentatively approved by the Planning Commission, copies of the tentatively approved map must be submitted to the L.A. County Engineer, who is contracted by the City, to review the map for its technical correctness (pursuant to Section 66442(a)(4)of the Subdivision Map Act). An applicant has two years from the date. of tentative map approval to submit for final map . approval. Typically applicants have not submitted for final map approval until projects are near completion and ready to be sold. Final maps must be submitted to the City Council and must be approved by the City Council, "...if it conforms to all the requirements of [Subdivision Map Act] and any local subdivision ordinance applicable at the time of approval or conditional approval of the tentative map and any rulings made thereunder...." pursuant to Section 66458(a) of the Subdivision Map Act. 2q Analysis The staff has reviewed the Final Map and found it substantially consistent with the Vesting Tentative Parcel Map approved by the Planning Commission and in conformance with the State Subdivision Map Act. CONCUR: qSo Blumen eld, Director Community evelopment Department Step `• : u re City anager Respectfully s 'mi ted, ertson Associate Planner y/f:fm817 Monterey 1 2 3 4 5 6 7 s 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 RESOLUTION NO. 01- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, GRANTING APPROVAL OF FINAL PARCEL MAP #26027 FOR A TWO UNIT CONDOMINIUM PROJECT LOCATED AT 817 & 819 MONTEREY BOULEVARD, HERMOSA BEACH, CALIFORNIA. WHEREAS, the City Council . held a meeting on October 23, 2001 and made the following Findings: A. This project will not violate any of the provisions of Sections 66427.1, 66474, 66474.1, and 66474.6 of the Subdivision Map Act; B. The proposed subdivision, together with the provisions for its design and improvement, is consistent with the General Plan required by Article 5 (commencing with Section 65300) of Chapter 3 of Division 1 of the Government Code, or any specific plan adopted pursuant to Article 8 (commencing with Section 65450) of Chapter 3 of Division 1 of the Government Code; C. The development of the property in the manner set forth on the subject division of land will not unreasonably interfere with the free and complete exercise of any public entity and/or public utility rights-of-way and/or easements within the subject division of land; D. The approval of said map is subject to all conditions outlined in Planning Commission Resolution P.C. No. 00-55 adopted after hearing on September 19, 2000; E. This project is Categorically Exempt pursuant to 15268(b)(3), "Approval of final subdivision maps", of the California Environmental Quality Act. NOW, THEREFORE, the City Council of the City of Hermosa Beach, California, does hereby resolve as follows: 1. Pursuant to the recommendation of the Planning Commission and to the recommendation of the County Engineer, the City Council does hereby grant final approval of Parcel Map #26027 in the City of Hermosa Beach, State of California, being a Subdivision of Northeast 65' of Lots 16 and 17, Block A, Tract No. 860, as recorded in Book 17, Page(s) 176 of Maps in the Office of the Recorder of Los Angeles County, for a two -unit condominium project on land commonly known as 817 & 819 Monterey Boulevard, Hermosa Beach, California. PASSED, APPROVED, and ADOPTED this 23rd day of October, 2001. PRESIDENT of the City Council and Mayor of the City of Hermosa Beach, California A IIbST: APPROVED AS TO FORM: CITY CLERK CITY ATTORNEY f fm817montereyrs • • Y October 16, 2001 HONORABLE MAYOR and MEMBERS of the Regular Meeting of HERMOSA BEACH CITY COUNCIL October 23, 2001 SUBJECT: FINAL MAP #25198 (C.U.P. CON NO. 99-4, PDP. NO. 99-4) LOCATION: 1724 GOLDEN AVENUE APPLICANT(S): STEVEN D. LUST REQUEST: TO ADOPT A RESOLUTION APPROVING FINAL MAP FOR A TWO - UNIT CONDOMINIUM PROJECT Recommendation Staff recommends approval of Final Parcel Map #25198 which is consistent with the approved Vesting Tentative Parcel Map, and recommends the City Clerk be directed to endorse the certificate for said map. Background The Planning Commission approved a Conditional Use Permit for a two unit condominium project and Vesting Tentative Parcel Map #25198 at their April 20, 1999 meeting. The project is currentlyunder construction. Process Once a map has been tentatively approved by the Planning Commission, copies of the tentatively approved map must be submitted to the L.A. County Engineer, who is contracted by the City, to review the map for its technical correctness (pursuant to Section 66442(a)(4)of the Subdivision Map Act): An applicant has two years from the date of tentative map approval to submit for final map approval. Typically applicants have not submitted for final map approval until projects are near completion and ready to be sold. Final maps must be submitted to the City Council and must be approved by the City Council, "...if it conforms to all the requirements of [Subdivision Map Act] and any local subdivision ordinance applicable at the time of approval or conditional approval of the tentative map and any rulings made thereunder...." pursuant to Section 66458(a) of the Subdivision Map Act. Analysis The staff has reviewed the Final Map and found it substantially consistent with the Vesting Tentative Parcel Map approved by the Planning Commission and in conformance with the State Subdivision Map Act. CONCUR: Sol Blumenfd, Cirector Community evelopment Department Steph- ' .urre 1 City Manager Respectfully submitte Ari Re • ertson Associate Planner y/f in1724Golden 1 2 3 ,4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 RESOLUTION NO. 01- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, GRANTING APPROVAL OF FINAL PARCEL MAP #25198 FOR A TWO UNIT CONDOMINIUM PROJECT LOCATED AT 1724 GOLDEN AVENUE, HERMOSA BEACH, CALIFORNIA. WHEREAS, the City Council held a meeting on October 23, 2001 and made the following Findings: A. This project will not violate any of the provisions of Sections 66427.1, 66474, 66474.1, and 66474.6 of the Subdivision Map Act; B. The proposed subdivision, together with the provisions for its design and improvement, is consistent with the General Plan required by Article 5 (commencing with Section 65300) of Chapter 3 of Division 1 of the Government Code, or any specific plan adopted pursuant to Article 8 (commencing with Section 65450) of Chapter 3 of Division 1 of the Government Code; C. The development of the property in the manner set forth on the subject division of land will not unreasonably interfere with the free and complete exercise of any public entity and/or public utility rights-of-way and/or easements within the subject division of land; D. The approval of said map is subject to all conditions outlined in Planning Commission Resolution P.C. No. 99-17 adopted after hearing on April 20, 1999; E. This project is Categorically Exempt pursuant to 15268(b)(3), "Approval of final subdivision maps", of the California Environmental Quality Act. NOW, THEREFORE, the City Council of the City of Hermosa Beach, California, does hereby resolve as follows: Pursuant to the recommendation of the Planning Commission and to the recommendation of the County Engineer, the City Council does hereby grant final approval of Parcel Map #25198 in the City of Hermosa Beach, State of California, being a Subdivision of Lot 27, Angela Heights Tract, as recorded in Book 9, Page(s) 149 of Maps in the Office of the Recorder of Los Angeles County, for a two -unit condominium project on land commonly known as 1724 Golden Avenue, Hermosa Beach, California. PASSED, APPROVED, and ADOPTED this 23rd day of October, 2001. PRESIDENT of the City Council and Mayor of the City of Hermosa Beach, California A ITFST: APPROVED AS TO FORM: CITY CLERK CITY ATTORNEY ffm1724Go1denrs SCALE: 1"=30' 1 PARCEL" 4y586 SQ. FT. 73A -C VESTING L MA 0. 25198 IN THE CITY OF HERMOSA BEACH , COUNTY OF LOS ANGELES STATE OF CALIFORNIA BEING A SUBDIVISION OF LOT 27, ANGELA HEIGHTS TRACT, AS PER MAP RECORDED IN BOOK 9, PAGE 149 OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. FOR CONDOMINIUM PURPOSES PIAT ENGINEERING, INC. SUBDIVIDER'S STATEMENT: I HEREBY STATE THAT I AM THE SUBDIVIDER OF THE LANDS INCLUDED WITHIN THE SUBDIVISION SHOWN ON THIS MAP WITHIN THE DISTINCTIVE BORDER LINES, AND I CONSENT TO THE PREPARATION AND FILING OF SAID MAP AND SUBDIVISION. STEVEN D. LUST! (SUBDIVIDER) STATE OF CALIFORNIA SS. COUNTY OF LOS ANGELES ON THIS DAY OF PT • 2001 , BEFORE ME, THE UNDERSIGNED, PERSONALLY APPEARED STEVEN D. LUST, PERSONALLY KNOWN TO ME OR PROVED TO ME ON THE BASIS OF SATISFACTORY EVIDENCE TO BE THE PERSON WHOSE NAME IS SUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOWLEDGED TO ME THAT HE EXECUTED THE SAME IN HIS AUTHORIZED CAPACITY, AND THAT BY HIS SIGNATURE ON THE INSTRUMENT THE PERSON, OR THE ENTITY UPON BEHALF OF WHICH THE PERSON ACTED EXECUTED THE INSTRUMENT. NOTARY PUBLIC- -) • t[ PRINCIPAL OFFICE IN LOS ANGELES COUNTY MY COMMISSION EXPIRES - /40 - CONDOMINIUM NOTE: THIS SUBDIVISION IS APPROVED AS A CONDOMINIUM PROJECT FOR TWO UNITS, WHEREBY THE OWNERS OF THE UNITS OF AIR SPACE WILL HOLD AN UNDIVIDED INTEREST IN THE COMMON AREAS WHICH WILL, IN TURN, PROVIDE THE NECESSARY ACCESS AND UTILITY EASEMENTS FOR THE UNITS. RECORD OWNER: STEVEN D. LUST ANCA k'E$A TB UDA EASEMENT NOTE: WARREN GILLELEN, HIS SUCCESSORS OR ASSIGNS, EASEMENT HOLDER FOR PIPE LINE PURPOSES PER DEED RECORDED IN BOOK 1617 PAGE 47 OF DEEDS, RECORDS OF LOS ANGELES COUNTY. SAID EASEMENT IS BLANKET IN NATURE. LEGEND a a a INDICATES THE BOUNDARY OF THE LAND BEING SUBDIVIDED BY THIS MAP FD. L & T, LS 6551, NO. REF., ACCEPTED AS BEING ON THE CENTERLINE OF GOLDEN 45'dQ�� AVENUE N 79' SW'LY LINE OF LOT 1, TRACT No. 21785, M.B. 862-59-60. PARCEL 1, P.M. SEo Y540 M.B. 59_64. 147,62' N FD. ;'1X2 IN WELL, IN LIEU OF, L & T PER P.M. No. 20644, P.M.B. 233-24. 77.34'00° 20 ,644, LY LINE OF M. 2 .-24. P.B' HEREBY CERTIFY `'' T ALL CERTIFICATE S HAVE BEAN FILED AND DEPOSITS HAVE BEEN MADE THAT REQUIRED UNDER THE PROVISIONS OF SECT IONS $164090 :8110kit3493 OF SUBDIVISION . ACT. EXECUTIVE OFFICER :; E OP TIE B OF 19 ERVISORS OF Mr COMM Cr LOS . `tF GELAS STATE OF GOR ' 145. ani N 7 °°,�- `1R BY 054-157 *185-23 SHEET 1 OF 1 SHEET ECEIVED OCT 1 1 2911 COM. DEV. DEPT ENGINEER'S STATEMENT:: THIS MAP WAS PREPARED BY ME OR UNDER MY DIRECTION AND WAS COMPILED FROM RECORD DATA IN CONFORMANCE WITH THE REQUIREMENTS OF THE SUBDIVISION MAP ACT AND LOCAL ORDINANCE AT THE REQUEST OF STEVEN D. LUST, IN APRIL, 2001. I HEREBY STATE THAT THIS PARCEL MAP SUBSTANTIALLY CONFORMS TO THE APPROVED OR CONDITIONALLY APPROVED TENTATIVE MAP, IF ANY. VICTOR J. PIAT, R.C.E. 20327 EXPIR R : 09-30-06 RECORD DATA NOTE: RECORD DATA IS FROM ANGELA HEIGHTS TRACT, M.B. 9-149. CITY ENGINEER'S CERTIFICATE: I HEREBY CERTIFY THAT I HAVE EXAMINED THIS MAP AND THAT IT CONFORMS SUBSTANTIALLY TO THE TENTATIVE MAP AND ALL APPROVED ALTERATIONS THEREOF; THAT ALL PROVISIONS OF SUBDIVISION ORDINANCES OF THE CITY OF HERMOSA BEACH APPLICABLE AT THE TIME OF APPROVAL OF THE TENTATIVE MAP HAVE BEEN COMPLIED WITH; AND THAT I AM SATISFIED THAT THIS Of IS TECHNICALLY CORRECT WITH RESPECT TO CITY 4kv No. 20273 DATE: 1L, III 101 JAMES A. NOYES CITY ENGINEEP-1-� DEPUTY: 116.4 R.C.E. No. 0 20273 EXPIRES: 9-30.0 SPECIAL ASSESSMENTS CERTIFICATE: I HEREBY CERTIFY THAT ALL SPECIAL ASSESSMENTS LEVIED UNDER THE JURISDICTION OF THE CITY OF HERMOSA BEACH TO WHICH THE LAND INCLUDED IN THE WITHIN SUBDIVISION OR ANY PART THEREOF IS SUBJECT, AND WHICH MAY BE PAID IN FULL, HAVE BEEN PAID IN FULL. DATE: CITY TREASURER OF THE CITY OF HERMOSA BEACH CITY CLERK'S CERTIFICATE: I HEREBY CERTIFY THAT THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH BY MOTION ADOPTED AT ITS SESSION ON THE DAY OF 2001, APPROVED THE ANNEXED MAP. DATE CITY CLERK OF THE CITY OF HERMOSA BEACH CITY PLANNER'S CERTIFICATE: I HEREBY CERTIFY THAT THE ANNEXED MAP CONFORMS SUBSTANTIALLY TO THE TENTATIVE MAP APPROVED BY THE PLANNING COMMISSION ON THE DAY OF 1999. DATE SECRETARY OF PLANNING COUNTY ENGINEER'S CERTIFICATE: I HEREBY CERTIFY THAT I HAVE EXAMINED THIS MAP, THAT IT COMPLIES WITH ALL PROVISIONS OF STATE LAW APPLICABLE AT THE TIME OF APPROVAL OF THE TENTATIVE MAP; AND THAT I AM SATISFIED THAT THIS MAP IS TECHNICALLY CORRECT IN ALL RESPECTS NOT CERTIFIED TO BY THE CITY ENGINEER. COUNTY ENGINEER DATE: BY: DEPUTY R.C.E. No. EXPIRES: I HEREBY CERTIFY THAT SECURITY IN THE AMOUNT OF $..OQ• HAS BEEN FILED WITH THE CLERK OF THE BOARD OF SUPERV I SORS OF THE COUNTY OF LOS ANGELES AS SECURITY FOR THE PAYMENT OF TAXES AND SPEC I ALASSESSMENTS COLLECTED AS TAXES ON `P L ND SHOWN t N OF TRACT NO . /PARCEL WP NO. � ..... AS REQUIRED BY LAW. EXECUTIVE OFFICER -CLERK OF THE BO OF SUPERVISORS OF THE COUNT OF WS G ,' aS a STATE OF CAUA.CFORNIA. I PARCEL 5,670 S.F. SUBDIVIDER'S STATEMENT SHEET I, OF 2 SHEETS RACEL VAP \O. 25924 IN THE CITY OF HERMOSA BEACH COUNTY OF LOS ANGELES STATE OF CALIFORNIA BEING A SUBDIVISION OF LOT I7 OF HEFFNER, FIORINI , ALLEN TRACT PER MAP RECORDED IN BOOK 9, PAGE I06 OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. FOR CONDOMINIUM PURPOSES I HEREBY STATE THAT I AM THE SUBDIVIDER OF THE LANDS INCLUDED WITHIN THE SUBDIVISION SHOWN ON THIS MAP WITHIN THE DISTINCTIVE BORDER LINES, AND I CONSENT TO THE PREPARATION AND FILING OF SAID MAP AND SUBDIVISION. CRAIG MAPLES - SUBDIVIDER RECORD OWNERS: CRAIG MAPLES AND JANINE MAPLES; FRANK WARGA AND SALLY WARGA; AND R. WAYNE MAPLES AND DARLENE MAPLES THIS SUBDIVISION IS APPROVED AS A CONDOMINIUM PROJECT FOR 2 UNITS WHEREBY THE OWNERS OF THE UNITS OF AIR SPACE WILL HOLD AN UNDIVIDED INTEREST IN THE COMMON AREAS WHICH WILL, IN TURN, PROVIDE THE NECESSARY ACCESS AND UTILITY EASEMENTS FOR THE UNITS. STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES) ON Move '4l eo. 'T1 Zoe° BEFORE ME, hetzl L \. YAF= , A NOTARY PUBLIC, PERSONALLY APPEARED G e.Ac Its t jA PL„ e'er SS. PERSONALLY KNOWN TO ME (OR PROVED TO ME ON THE BASIS OF SATISFACTORY EVIDENCE) TO BE THE PERSON(S) WHOSE NAME(S) IS/ARE SUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOWLEDGED TO ME THAT HE/SHE/THEY EXECUTED THE SAME IN HIS/HER/THEIR AUTHORIZED CAPACITY(IES) AND THAT BY HIS/HER/THEIR SIGNATURE(S) ON THE INSTRUMENT THE PERSON(S), OR THE ENTITY UPON BEHALF OF WHICH THE PERSON(S) ACTED, EXECUTED THE INSTRUMENT. W(rm e.55 my PtAr..tp. NOTARY P C IN AND FOR SAID TE NAME: (3 HZN L. V MY PRINCIPAL PLACE OF BUSINESS IS IN LOS ANGELES COUNTY MY COMMISSION EXPIRES 4-15--4,1 .3-875- Z 3-92 4 05-1 Oso' -/3-7 Cf/e915"-e No. 11284 EXP. 12-31-00 RECEIVED OCT 152001 COM. DEV. DEPT. ENGINEER'S STATEMENT THIS MAP WAS PREPARED BY ME OR UNDER MY DIRECTION AND WAS COMPILED FROM RECORD DATA IN CONFORMANCE WITH THE REQUIREMENTS OF THE SUBDIVISION MAP ACT AND LOCAL ORDINANCE AT THE REQUEST OF CRAIG MAPLES ON 08-04-00. I HEREBY STATE THAT THIS PARCEL MAP SUBSTANTIALLY CONFORMS TO THE APPROVED OR CONDITIONALLY APPROVED TENTATIVE MAP, IF ANY. EDWARD G. SHWEIRI R.C.E. I I284 EXPIRATION: 12-31-00 RECORD DATA WAS TAKEN FROM HEFFNER, FIORINI, ALLEN TRACT, M.B. 9-106 SPECIAL ASSESSMENTS CERTIFICATE I HEREBY CERTIFY THAT ALL SPECIAL ASSESSMENTS LEVIED UNDER THE JURISDICTION OF THE CITY OF HERMOSA BEACH, TO WHICH THE LAND INCLUDED IN THE WITHIN SUBDIVISION OR ANY PART THEREOF IS SUBJECT, AND WHICH MAY BE PAID IN FULL, HAVE BEEN PAID IN FULL. CITY TREASURER OF THE CITY OF HERMOSA BEACH DATE CITY ENGINEER'S CERTIFICATE I HEREBY CERTIFY THAT I HAVE EXAMINED THIS MAP AND THAT IT CONFORMS SUBSTANTIALLY TO THE TENTATIVE MAP AND ALL APPROVED ALTERATIONS THEREOF; THAT ALL PROVISIONS OF SUBDIVISION ORDINANCES OF THE CITY OF HERMOSA BEACH APPLICABLE AT THE TIME OF APPROVAL OF THE TENTATIVE MAP HAVE BEEN COMPLIED WITH; AND THAT I AM SATISFIED THAT THIS MAP IS TECHNICALLY CORRECT WITH RESPECT TO CITY RECORDS. 4s JAMES A. NOYES CITY NGINEER 1° 1A110( DEPUTY R.C.E. OZt j73 EXPIRES 2 -3a-es COUNTY ENGINEER'S CERTIFICATE DATE I HEREBY CERTIFY THAT I HAVE EXAMINED THIS MAP, THAT IT COMPLIES WITH ALL PROVISIONS OF STATE LAW APPLICABLE AT THE TIME OF APPROVAL OF THE TENTATIVE MAP; AND THAT I AM SATISFIED THAT THIS MAP IS TECHNICALLY CORRECT IN ALL RESPECTS NOT CERTIFIED TO BY THE CITY ENGINEER COUNTY ENGINEER BY DEPUTY DATE RCE NO. EXPIRES CITY CLERK'S CERTIFICATE I HEREBY CERTIFY THAT THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH BY MOTION ADOPTED AT ITS SESSION ON THE DAY OF , 20__ APPROVED THE ANNEXED MAP. CITY CLERK OF THE CITY OF HERMOSA BEACH DATE CITY PLANNER'S CERTIFICATE I HEREBY CERTIFY THAT THE ANNEXED MAP CONFORMS SUBSTANTIALLY TO THE TENTATIVE MAP APPROVED BY THE PLANNING COMMISSION ON THE DAY OF , 200_ SECRETARY OF PLANNING CITY OF HERMOSA BEACH DATE SCALE: I " =20' SHEET 2 OF 2 SHEETS PACH_ VAP \O. 25924 HEFFNER, F I OR I NI , ALLEN TRACT M. B. 9-106 IN THE CITY OF HERMOSA BEACH COUNTY OF LOS ANGELES STATE OF CALIFORNIA FOR CONDOMINIUM PURPOSES 6 6 6 INDICATES THE BOUNDARY OF THE LAND BEING SUBDIVIDED BY THIS MAP N 7- FD SPK 8 W PER cn P.M. NO. 22304 P.M.B. NO. 259— I I cn 0.. N 01 01 w I5TH STREET F: N 76°34'00"E N 76°34'00"E 42.00' NE'LY LINE OF LOT 18 �E O i A=5,670 S.F. 1 1 S 13°26'00"E 1 N 76°34'00"E 42.00' —SE'LY LINE OF N- SW'LY LINE OF LOT 16 �E S 13°26'00"E FD 4 NAIL STRADS PER P.M. NO. 22304 P.M.B. NO. 259— I I ONE PARCEL 3,250 S.F. SUBDIVIDER'S STATEMENT SHEET PARCEL VAP \O. 26027 IN THE CITY OF HERMOSA BEACH COUNTY OF LOS ANGELES STATE OF CALIFORNIA BEING A SUBDIVISION OF A PORTION OF LOTS 16 AND 17, BLOCK A, TRACT NO. 860 AS PER MAP RECORDED IN BOOK 17 PAGE 176 OF MAPS IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. FOR CONDOMINIUM PURPOSES I HEREBY STATE THAT I AM THE SUBDIVIDER OF THE LANDS INCLUDED WITHIN THE SUBDIVISION SHOWN ON THIS MAP WITHIN THE DISTINCTIVE BORDER LINES, AND I CONSENT TO THE PREPARATION AND FILING OF SAID MAP AND SUBDIVISION. / ISM KOMICK SUBDIVIDER RECORD OWNER: KIM KOMICK THIS SUBDIVISION IS APPROVED AS A CONDOMINIUM PROJECT FOR 2 UNITS WHEREBY THE OWNERS OF THE UNITS OF AIR SPACE WILL HOLD AN UNDIVIDED INTEREST IN THE COMMON AREAS WHICH WILL, IN TURN, PROVIDE THE NECESSARY ACCESS AND UTILITY EASEMENTS FOR THE UNITS. STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES) ON _�a_i!44 Z'S+ 2.1)01 BEFORE ME, Q Mj Ak • A, rj , A NOTARY PUBLIC, PERSONALLY APPEARED SS. PERSONALLY KNOWN TO ME (OR PROVED TO ME ON THE BASIS OF SATISFACTORY EVIDENCE) TO BE THE PERSON(S) WHOSE NAME(S) IS/ARE SUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOWLEDGED TO ME THAT HE/SHE/THEY EXECUTED THE SAME IN HIS/HER/THEIR AUTHORIZED CAPACITY(IES) AND THAT BY HIS/HER/THEIR SIGNATURE(S) ON THE INSTRUMENT THE PERSON(S), OR THE ENTITY UPON BEHALF OF WHICH THE PERSON(S) ACTED, EXECUTED THE INSTRUMENT. NOTARY PUBLIC IN AND FOR SAIDR STATE NAME: !', y! aA„ . VVI,.r C) MY PRINCIPAL PLACE OF BUSINESS IS IN LOS ANGELES COUNTY MY COMMISSION EXPIRES q "`g, — I JOHN MORRIS; AND ABE BEKINS AND NINA BEKINS, SUCCESSORS AND ASSIGNS, EASEMENT HOLDER(S) BY DEED(S) RECORDED JUNE 17, 1913 IN BOOK 5747 PAGE 127 AND JUNE 22, 1915 IN ROOK Ac)?? PAGE 323, BOTH OF DEEDS, SAID EASEMENT IS BLANKET IN NATURE. AND 19 FOR -HE RIGHT -rD MAIJ\irAIN AND LAN/ 1NATEZ PIPES «i;`1` ti's ;•,1 :, «Viti $h; ,, :: ' 301 , '' TVA COV.-; I xattAvra,PA Y$3TO 7; 41,S si: r:»irS COLwTl1''A%11 AS TAXI: S cA aS • M x . �A. Tn 1 Q . ,! t AP a °?,S MAP _o&" Vg2; C it +` ;E' , 1P t, ';',1,',1?; r.r /' - O/ lama I .6,, I ' . THA. AL ..0ER�'3,'XX^I'ICATf�' ATZ .BEET ti K'!z14. Alit.Fj �'ii�-1.�.t,At 3..��".c:FSS' +' 5i M�&.�.:11 THAT. Y .n +-Da yfiJrys`'°�+ sY';� f9F�6.. �Y os� /S7 (7-8) /G —tea G/ OF 2 SHEETS RECEIVED OCT 152001 COM. DEV. DEPT. ENGINEER'S STATEMENT THIS MAP WAS PREPARED BY ME OR UNDER MY DIRECTION AND WAS COMPILED FROM RECORD DATA IN CONFORMANCE WITH THE REQUIREMENTS OF THE SUBDIVISION MAP ACT AND LOCAL ORDINANCE AT THE REQUEST OF KIM KOMICK ON 10-14-00 I HEREBY STATE THAT THIS PARCEL MAP SUBSTANTIALLY CONFORMS TO THE APPROVED OR CONDITIONALLY APPROVED TENTATIVE MAP, IF ANY. EDWARD G. SHWEIRI R.C.E. I 1284 EXPIRATION: 12-31—G4 RECORD DATA WAS TAKEN FROM TRACT NO. 860, M.B. 17-176 SPECIAL ASSESSMENTS CERTIFICATE I HEREBY CERTIFY THAT ALL SPECIAL ASSESSMENTS LEVIED UNDER THE JURISDICTION OF THE CITY OF HERMOSA BEACH, TO WHICH THE LAND INCLUDED IN THE WITHIN SUBDIVISION OR ANY PART THEREOF IS SUBJECT, AND WHICH MAY BE PAID IN FULL, HAVE BEEN PAID IN FULL. CITY TREASURER OF THE CITY OF HERMOSA BEACH DATE CITY ENGINEER'S CERTIFICATE I HEREBY CERTIFY THAT I HAVE EXAMINED THIS MAP AND THAT IT CONFORMS SUBSTANTIALLY TO THE TENTATIVE MAP AND ALL APPROVED ALTERATIONS THEREOF; THAT ALL PROVISIONS OF SUBDIVISION ORDINANCES OF THE CITY OF HERMOSA BEACH APPLICABLE AT THE TIME OF APPROVAL OF THE TENTATIVE MAP HAVE BEEN COMPLIED WITH; AND THAT I AM SATISFIED THAT THIS MAP IS TECHNICALLY CORRECT WITH RESPECT TO CITY RECORDS. os JAMES A. NOYES CITY ENGINEER �1• DEPUTY R.C.E. OZOZ 73 EXPIRES 9 -30 `o -s COUNTY ENGINEER'S CERTIFICATE to (11tot DATE I HEREBY CERTIFY THAT I HAVE EXAMINED THIS MAP, THAT IT COMPLIES WITH ALL PROVISIONS OF STATE LAW APPLICABLE AT THE TIME OF APPROVAL OF THE TENTATIVE MAP; AND THAT I AM SATISFIED THAT THIS MAP IS TECHNICALLY CORRECT IN ALL RESPECTS NOT CERTIFIED TO BY THE CITY ENGINEER COUNTY ENGINEER BY DEPUTY DATE RCE NO. EXPIRES CITY CLERK'S CERTIFICATE I HEREBY CERTIFY THAT THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH BY MOTION ADOPTED AT ITS SESSION ON THE DAY OF , 20__ APPROVED THE ANNEXED MAP. CITY CLERK OF THE CITY OF HERMOSA BEACH DATE CITY PLANNER'S CERTIFICATE I HEREBY CERTIFY THAT THE ANNEXED MAP CONFORMS SUBSTANTIALLY TO THE TENTATIVE MAP APPROVED BY THE PLANNING COMMISSION ON THE DAY OF , 200_ SECRETARY OF PLANNING CITY OF HERMOSA BEACH DATE SCALE: I " = 10' SHEET 2 OF 2 SHEETS N 12°10.00"W 50.00' PARCEL VAP \O. 26027 BLOCK A, TRACT NO. 860, M. B. 17 1 76. /705O.00 " W 65.00' IN THE CITY OF HERMOSA BEACH COUNTY OF LOS ANGELES STATE OF CALIFORNIA FOR CONDOMINIUM PURPOSES 10TH STREET S'LY LINE OF LOT 15 S T7°50'00" W 65.00' W'LY LINE OF THE LAND DESCRIBED IN DEED RECORDED 98-163847 RECORDED I-30-98. N'LY LINE OF LOT 18 8TH STREET N 12°10'00°W s s a INDICATES THE BOUNDARY OF THE LAND BEING SUBDIVIDED BY THIS MAP 40' 40' 8 0' 8 N 12°10'00"W 0' FD WELL MON PER CEFB 40-A BOULEVARD MONTEREY FD WELL MON / PER CEFB 180 40' 40'