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HomeMy WebLinkAbout03/12/02}j, jet 0...26)9 Th . � - - as —44 • "Getting even throws everything out of balance." - Joe Browne REGULAR MEETING HERMOSA BEACH CITY COUNCIL Tuesday, March 12, 2002 Regular Session - 7:10 p.m. Closed Session - Immediately following Regular Session Hermosa Beach Community Center, Room 4 710 Pier Avenue, Hermosa Beach MAYOR Kathy Dunbabin MAYOR PRO TEM Sam Y. Edgerton COUNCIL MEMBERS Michael Keegan J. R. Reviczky Art Yoon CITY CLERK Elaine Doerfling CITY TREASURER John M. Workman CITY MANAGER Stephen R. Burrell CITY ATTORNEY Michael Jenkins All council meetings are open to the public. PLEASE ATTEND. The Council receives a packet with detailed information and recommendations on nearly every agenda item. Complete agenda packets are available for public inspection in the Police Department, Fire Department, Public Library, Office of the City Clerk, and the Chamber of Commerce. During the meeting, a packet is also available in the Council Chambers foyer. City Council agendas and staff reports are available for your review on the City's web site located at www.hermosabch.org CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL ANNOUNCEMENTS PUBLIC PARTICIPATION: Although the City Council values your comments, the Brown Act generally prohibits the Council from taking action on any matter not listed on the posted agenda. 1 • ORAL COMMUNICATIONS Members of the public wishing to address the City Council on any items within the Council's jurisdiction may do so at this time. (Exception: Comments on public hearing items must be heard during the public hearings.) Members of the public wishing to request the removal of an item from the Consent Calendar may do so at this time. Please limit comments to three minutes. Citizens also may speak: 1) during discussion of items removed from the Consent Calendar; 2) during Public Hearings; and, 3) with the Mayor's consent, during discussion of items appearing under Municipal Matters; Citizens with comments regarding City management or departmental operations are requested to submit those comments to the City Manager. 1. WRITTEN COMMUNICATIONS a. Letter from Al Benson dated February 25, 2002 regarding crime in Hermosa Beach. RECOMMENDATION: Receive and file. b. Letter from Lisa Moore and Jennifer Alvarado of the Hermosa Beach Education Foundation requesting a reduction in the pricing for the non- profit banner program location at Aviation and Prospect. RECOMMENDATION: Consider request. 2. CONSENT CALENDAR: The following more routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless a Council member removes an item from the Consent Calendar. Items removed will be considered under Agenda Item 4, with public comment permitted at that time. (a) Recommendation to approve the minutes of the Regular meeting held on February 12, 2002. (b) Recommendation to ratify check register. (c) Recommendation to receive and file Tentative Future Agenda Items. (d) Recommendation to receive and file report regarding the California Municipal Treasurers Advanced Workshop. Memorandum from City Treasurer John Workman dated March 5, 2002 • • (e) Recommendation to receive and file action minutes from the Public Works Commission meeting of February 20, 2002. (f) Recommendation to approve donations of $1000 to the Redondo Union High School Grad Night Committee 2002 and $1000 to the Mira Costa High School G.R.A.D. Booster Club. Memorandum from City Manager Stephen Burrell dated March 5, 2002. (g) Recommendation to accept the work by Athletica, Inc. for Project No. CIP 01-532, South Park Roller Hockey Rink; authorize the Mayor to sign the Notice of Completion; and, authorize staff to release payment to Athletica, Inc. (10% retained for 35 days following filing of Notice of Completion). Memorandum from Public Works Director Harold Williams dated March 4, 2002. (h) Recommendation to accept the work by Nobest, Inc. for Project No. CIP 00- 171, Ardmore Avenue Street Improvements — Various Locations; authorize the Mayor to sign the Notice of Completion; and, authorize staff to release payment to Nobest, Inc. (10% retained for 35 days following filing of Notice of Completion). Memorandum from Public Works Director Harold Williams dated January 23, 2002. (i) Recommendation to adopt resolution declaring intention to vacate and abandon for public purposes a portion of 8`h Street, between the Strand and Beach Drive and setting a Public Hearing for Tuesday, April 9, 2002. Memorandum from Public Works Director Harold Williams dated February 27, 2002. (j) Recommendation to award construction contract for Project No. CIP 00-172, 215' Street Improvements, to Palp Inc. dba Excel Paving Company of Long Beach, California in the amount of $88,750; authorize the Mayor to execute and the City Clerk to attest the construction contract subject to approval by the City Attorney; authorize the Director of Public Works to make minor changes as necessary within the contingency of $9,000; approve the attached Professional Services Agreement No. 01-008 between the City and Uniplan Engineering, Inc. for providing construction management and inspection services for $18,000; and, authorize the City Clerk to attest and the Mayor to execute said agreement upon approval as to form by the City Attorney. Memorandum from Public Works Director Harold Williams dated March 4, 2002. (k) Recommendation to approve tentative dates for review of the 2002-2003 Budget - Monday, May 20, 2002 at 6:30pm (Question and Answer Session) and Thursday, May 23, 2002 at 7:OOpm (Budget Workshop). Memorandum from Finance Director Viki Copeland dated March 7, 2002. (1) • • Recommendation to authorize the Mavor to sign letter to Assemblyman Nakano regarding amendment of sales tax sharing legislation. Memorandum from Finance Director Viki Copeland dated March 7, 2002. (m) Recommendation to approve the attached Second Amendment to the Professional Services Agreement between the City and Purkiss-Rose RSI for an increase in scope of services and contract amount of $96,612; authorize the appropriation of $85,000 from the 301 CIP Fund; authorize the City Clerk to attest and the Mayor to execute said amendment upon approval as to form by the City Attorney; and, authorize the Director of Public Works/City Engineer to make adjustments to the scope of work as necessary, not to exceed $9661. Memorandum from Public Works Director— Harold Williams. 2M N17• 3. CONSENT ORDINANCES O—rH� RD �Mc (,,nor 2r) NONE 4. ITEMS REMOVED FROM THE CONSENT CALENI SEPARATE DISCUSSION * Public comments on items removed from the Consent Calendar. 5. PUBLIC HEARINGS - TO COMMENCE AT 7:30 P.M. a. 2002 COMMERCIAL EVENT APPLICATIONS. Memorandum from Community Resources Director Mary Rooney dated March 5, 2002. RECOMMENDATION: Approve following events and contracts: EVENT DATE FEES (estimated) IMG — Beach Bash 2002 June 7-9 $46,282.00 EVP Tour — Pro Am Beach Volleyball Tournament June 22 $3,967.00 EVP Tour — Pro Am Beach Volleyball Tournament July 20 $3.967.00 Octagon Marketing — Hermosa Beach Triathlon October 13 $10,456.00 4 6. MUNICIPAL MATTERS a. PARKING REGULATIONS — CHANGE UPPER PIER AVENUE, FROM MANHATTAN AVENUE TO VALLEY DRIVE, FROM "8:OOAM TO 6:OOPM" TO "10:OOAM TO 10:OOPM" WITH 2 HOUR LIMIT AND ADDING ONE 15 MINUTE ZONE. Memorandum from City Manager Stephen Burrell dated February 25, 2002. RECOMMENDATION: Adopt resolution changing the parking regulations on upper Pier Avenue to 10:OOam to 10:OOpm with 2 hour limit and adding one 15 minute parking zone. b. AGENDA FORMAT "WRITTEN COMMUNICATION" CATEGORY. Memorandum from City Manager Stephen Burrell dated December 27, 2001. RECOMMENDATION: Review the staff report and provide direction to stall. 7. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER NONE S. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL NONE 9. OTHER MATTERS - CITY COUNCIL Requests from Council members for possible future agenda items: Recommended Action: 1) Vote by Council whether to discuss this item; 2) refer to staff for a report back on a future agenda; or, 3) resolution of matter by Council action tonight. NONE ANNOUNCEMENT IN OPEN SESSION OF ITEMS TO BE DISCUSSED IN CLOSED SESSION AS FOLLOWS: 1. MINUTES: Approval of minutes of Closed Session meetings held on March 4, 2002. 5 2. CONFERENCE WITH LEGAL COUNSEL The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. Existing Litigation: Government Code Section 54956.9(a) a. Name of Case: Macpherson v. City of Hermosa Beach Case Number: BC172546 Initiation of Litigation: Government Code Section 54956.9(c) b. Number of Potential Cases: 1 ADJOURN TO CLOSED SESSION RECONVENE TO OPEN SESSION ORAL ANNOUNCEMENTS ADJOURNMENT 6 • Parking issues from fall of 2000 required staff and Octagon Marketing to spend considerable time in evaluative discussions. Solutions to this area of concern were successfully addressed and implemented in 2001. Octagon Marketing substantially increased distribution of information flyers prior to the event, "No Parking" signs were posted further in advance, and improvements were made with regard to notifying local car owners. Fiscal Impact: $64,672 revenue to the General Fund (all events). $25,288 of the $64,672 pays for direct costs and city overhead charges. L$40,000 estimated donations (Mervyn's) Attachments: A: City of Hermosa Beach: 2002 Commercial Event Grid B: Event descriptions, a fact sheet, site plans, contract C: City's Special Event Policy D: 2002 Tentative Special Event Calendar (includes City and Community events) Respectfully Submitted, Mary C. Rooney Concur: Stephen R. Burrell Community Resources Director City Manager 3 Viki Copeland Finance Director SUPPLEMENTAL : INFORMATION S • (• FROM : RALPHS SHOPPING CENTER • • • • • • PHONE NO. : 3103748997 Mar. 12 2002 08:10AM P1 facsimile trarsmtttal Date: MARCH 12, 2002 To: MS. KATHY DUNBAB1N, MAYOR Phone: 310-318-0216 CITY OF-HERMOSATSEACH Fax 310-376-9380 OR 310-372-6186 From: ROGER ELDON BACON Phone: (310) 374-8991 RALEHS 81:10EPINt; CENFFR 1100 PACIFIC COAST HIGHWAY, SUITE E HERMOSA BEACH, CA 90254 Fax: (310) 374-8997 Pages: 0 (Including this cover): : CITY COUNCIL MEETING - MARCH 12, 2002 - INTERMISSION SHOW • CI Urgent E3 For Review ❑ Please Comment ❑ Please Reply 0 Please Refile • gotesc HOME OF "GET OFF YOUR COUCH." DEAR MAYOR DUNBABIN: IAM PLEASED AND PROUD TO ANNOUNCE MY GUEST, MS. LINDA WILSON, MAYOR OF MANHATTAN BEACH RUNNING FOR THE 53RD DISTRICT STATE ASSEMBLY AT TONIGHT'S CITY COUNCIL MEETING, INTERMISSION SHOW. PLEASE TRY AND BREAK, IF POSSIBLE FOR YOUR COFFEE BREAK BETWEEN 8:OOPM - 8:30PM: THANK YOU IN ADVANCE FOR YOUR CONSIDERATION. The information contained in this facsimile transmission may be protected by the sender and/or privacy laws product privileges. It iS intended only for the use of the individual named above. and the privileges are not waived by virtue of this having bean sent by facsimile. If the person actually receiving this facsimile is not the named recipient, or the employee or agent responsible to deivef it to the named recipient, any use, dissemination, Ji, LIuGtoia w w,Nyriy 0,11 um mow. UIIf 3/1.11.1 lk.,ve 10.eiveJ this w, 1.11114.46,1111 w, M,w. pleas11 iunuvJiat0ly „vGfy us Ly tPl pI.l Ile, pun. ,tlt4, ii u W u,;1+601 U est.vo }tl tv tzt. .4 ilia aLuve adds RR* Yip OM U.B. Pu.laI 3ci rw.e 1 3// FACSIMILE COVER SHEET AND MESSAGE -/ / \ /-2 5 -' Total number of pages including this cover sheet 1 Date: TU 1-8-02 Time To: City Council, City of Hermosa Beach Fax: (310) 372-6186 Voice: (310) 318-0216 From: James Lissner, 2715 El Oeste, Hermosa Beach, CA 90254 Fax: (310) 376-2287 Voice: (310) 376-4626 Venue: PLEASE AGENDIZE FOR COUNCIL MEETING OF 1-22-02, WRITTEN COMM. FROM THE PUBLIC Subject: AVAILABILITY OF COUNCIL PACKET DOCUMENTS ON CITY WEBSITE Councilmembers: Many of the monthly reports mentioned in your council agendas are only spottily available on-line. 1. The Treasurer's Report and the Investment Report are available the most often. They are available for 5 months of 2000 (Jan. thru April, and June). In 2001, the Treasurer's Report is available for September, and both reports are available for October. The most recent reports, those covering November 2001, were presented at your 1-8-02 meeting but are not available on-line. 2. The Check Register for June of 2000 is available, but not for any months since then. 3. The Revenue and Expenditure Report has never been available. (Staff has explained to me that the computer system presently used to construct this report will not output a PDF file. They said that a new computer system, due in approximately 6 months, probably will have that capability.) 4. The Police Activity Report is available for 3 months of 2000 (Feb. thru April) but not for any months since then. Would you please make these reports available on-line? Doing so will save the paper, copying, and storage space expended for the hard copies presently distributed to yourselves, the library, the newspapers, and the Chamber. It will also make the information available to more members of the public. Sincerely, /- 6'oupetl STATE OF CALIFORNIA — BUSINESS, TRANSPO ION AND HOUSING AGENCY GRAY DAVIS Governor DEPARTMENT OF ALCOHOLIC BEVERAGE CONTROL Inglewood District Office 1 Manchester Blvd., 6th Floor P.O. Box 6500 Inglewood, CA 90306 (310) 412-6311 March 7, 2002 Dear Resident: A petition has been made to modify or remove the condition(s) on the license to sell alcoholic beverages at a location near you as follows: Licensee: EIN STEINS RESTAURANT AND BREWERY INC DBA: Ein Steins Restaurant and Brewery Location: 1301 Manhattan Ave, Hermosa Beach, CA 90254 Type of alcoholic beverages sold: CURRENT CONDITION(S): Condition #9 reads: ( ) Beer ( ) Beer and Wine ( x) All Types(Beer, Wine & Distilled Spirits) Entry to the premises shall not require an admission / cover charge or a minimum drink purchase. PROPOSED CHANGE(S): The licensee would like to remove this condition from their license. Since you may be affected by such a change, I need to know if you have any objections or comments to the proposed change(s). Please submit any protests to me at the above listed address within 15 days of the date of this letter. Victoria Brown Investigator I .t, ,b_i_..._::4, 6_ • age l of l l From: Steve Burrell <sburrell©hermosabch.org> _i'lh To: robin maynard <maynard©hermosabch.org> Date: Monday, March 04, 2002 8:08 AM Subject: Fw: Letter for City Council agenda. To Steven Burrell, City Manager E-mail copies have gone to all council members. Thanks. — Original Message— From: Steve Burrell <sburrell©hermosabch.orq> To: evelyn Van Kreun <evankreun©hermosabch.org> Date: Tuesday, February 26, 2002 11:09 AM Subject: Fw: Letter for City Council agenda. To Steven Burrell, City Manager E-mail copies have gone to all council members. Thanks. Mike, please take a look at this letter. Steve — Original Message— From: Alan Benson <albenson@adelphia.net> To: sburrell@hermosabch.orq <sburrell@hermosabch.org> Date: Tuesday, February 26, 2002 3:46 AM Subject: Re: Letter for City Council agenda. To Steven Burrell, City Manager E-mail copies have gone to all council members. Thanks. February 25, 2002 To: Steven Burrell From: Alan Benson City Manager Hermosa Beach City of Hermosa Beach 310-376-6043 Hermosa Beach, California Mr. Burrell, I would like to place this letter on the City Council agenda under Written Communications, for the next Regular Meeting of the City Council of Hermosa Beach. I have e-mailed this letter to all city council members. I wanted write this letter because I feel the level and the nature of crime in Hermosa Beach has become a significant problem. I could be mistaken and I'm willing to hear any opposing viewpoints. I hope you do not consider my actions here as criticisum towards you, the city council or anyone in the police department or the government of Hermosa Beach. I obtained all these local crime reports from The Beach Reporter and The Easy 3/4/02 la • • Page 2of11 Reader. The back issues of The Easy Reader are available at www.hermosawave.net The back issues of The Beach Reporter are available at their main office. Example in the first news report of The Easy Reader on February 14, 2002, Hermosa Beach — Assaults tied to downtown nightspots. The body of the crime report is verbatim and printed in text that is italic. Also where you see, "We looked at assaults citywide and about 40 percent occurred in the downtown area," Lavin said. That is about 56 assaults in the downtown area in 2001. The bold copy, That is about 56 assaults ... is my editorial comment and statistics. Any, underline of the text, is my editorial comment. I have purposely focused on violent crime, where people are assaulted, battered, raped, attacked with and without weapons. I have condensed the reports and quoted out of context for brevity. I am attempting to show the trends of violent crime on people in Hermosa Beach. This does not make for pleasant reading. I am trying to point up the severity and the unprovoked vicious nature of these attacks. Just as a quick thought, count how many assaults involved attackers, knocking the victim down and delivering kicks to the victim's head. Now count how many of the attacks reported are totally unprovoked by the victims. Now include all rapes, and factor in the FBI estimate that states, for every reported rape there are nine unreported rapes. It would be nice if the solution to this problem were quick, easy and have no additional cost. That is possible, but I don't think it should be counted on. Lets not let a quick and dirty method, be the enemy of solutions with proven track records of success that are based on documented facts. The Easy Reader - February 14, 2002 Hermosa Beach — Assaults tied to downtown nightspots Crime rates were continuing to decline or remain level compared to years past, with the exception of a significant rise in assaults tied largely to activity around the thriving Pier Plaza nightspots, Police Chief Mike Lavin said. Analyzing his department's year-end crime statistics, Lavin singled out the rise in assaults as significant. The Police Department recorded 141 reported assaults last year, a 45 percent increase from a year before, and a 32 percent above the average annual number of assaults through the last seven years. "We looked at assaults citywide and about 40 percent occurred in the downtown area," Lavin said. That is about 56 assaults in the downtown area in 2001. Nearly half the downtown assaults occurred on the Plaza itself, Lavin said. That is nearly 28 assaults in the Pier Plaza for year 2001. 3/4/02 • Page 3 of 11 Last year saw an increase in rape to nine incidents. The year before the number was six, the same as the seven-year average. Reported rape cases were 2 in year 1995, 2 in 1996, 8 in 1997, 15 in 1998, 6 in 2000 and 9 in year 2001. Lavin pointed to a nationwide problem of women being attacked after they become intoxicated on drugs or alcohol, on their own or through a surreptitiously given drug. In Hermosa, a Police Department report in August 2001 found that two thirds of the nine reported rapes over a one-year period occurred in the small downtown area. That is, the downtown area has 66% of the rapes, 6 reported for a one-year period in the August 2001 Police Department report, compared to the city as a whole. "It's unfortunate that women who live that lifestyle down there get in that situation, and there are a lot of wolves down there ready to take advantage of them," Lavin said. "It's pretty sick." The Beach Reporter - January 24, 2002 Cover Page - Crime increased in several categories in 2001 Ending a downward trend in Hermosa Beach criminal activity, the rate of illegal activity rose in some categories in 2001. Prior to 2001, crime rates had been declining in most categories. According to Hermosa Beach's final statistical report of 2001, 2219 crimes were reported in 2001 compared to 1882 crimes reported in 2000. That is 1882 crimes in year 2000 and 2219 crimes in year 2001, almost an 18% increase. Although there were no murders reported in Hermosa Beach this year, crimes such as rape, robbery, assault and DUI arrests all increased compared to 2000. In 2001, nine rapes were reported compared to six rapes in 2000. A 50 % increase in rapes from year 2000 to 2001. There were 17 cases of robbery reported this year, compared to 13 last year. That is 13 cases of robbery in year 2000 and 17 cases of robbery in 2001, a 30% increase. The number of reported assaults rose from 141 to 97 in 2001. That is 97 assaults in year 2000 and 141 assaults in year 2001, a 45% increase in assaults. More people were taken to the station into the station this year as 846 were arrested, compared to 616 in 2000. That is 616 were arrested in year 2000 and 846 were arrested in 2001, a 37% increase arrests. 3/4/02 • • Page 4of11 Police reported no fatal traffic accidents. The number of police calls for service increased this year from 25,147 to 32,422, That is 25,147 in year 2000 calls for service and 32,422 calls for service in 2001, almost a 29% increase. While the number of disturbance calls also rose from 3,477 in 2000 to 3824 in 2001. That is 3,477 disturbance calls in year 2000 and 3824 disturbance calls in 2001, almost a 10 % increase. The Beach Reporter - February 21, 2002 Crime Watch - Hermosa Beach - Battery A man reportedly pushed and kicked another man in the 1300 of Palm Drive Feb. 17 at 1:30 a.m. According to police, the attacker and his two friends got into a verbal argument with the victim. The man pushed the victim to the ground then kicked him in the head. The attacker fled the scene while the victim sustained minor injuries. The Beach Reporter - February 21, 2002 Crime Watch - Hermosa Beach — Battery A man reportedly got into a verbal argument and spit at a parking enforcement officer in the 1300 block of Manhattan Avenue Feb. 15 at 1 p.m. According to police, the victim saw the suspect parked in a red zone and began writing a ticket. The suspect then got out of his car and yelled at the officer. After the officer handed the man his ticket, the man drove off while spitting at the officer, hitting him in the chest. The Easy Reader - February 14, 2002 Hermosa Beach - Police Beat - Coma victim awakens A man who was beaten on New Year's Day has awakened from a coma and is recovering from a brain injury in a rehabilitation facility, police said. They continued to seek the public's help with the investigation. "He couldn't really communicate anything to us to help our investigation," Sgt. Endom said. The 28 year old man was kicked repeatedly in the head during the early - morning incident near Pier Avenue in the 1300 block of Monterey Boulevard, police said. The Easy Reader -February 7, 2002 Hermosa Beach - Police Beat - Surfer in Indicator incident admits to assault in Hermosa 3/4/02 . Page 5 of 11 A Hermosa Beach surfer credited with possibly saving his father's life during an a alleged attack last month by Palos Verdes surfers at Indicator Point has admitted assaulting a Hermosa Beach surf store employee. Witnesses said Tommy Banas, 19, punched an employee at Spyder Surf Shop on Pacific Coast Highway last Thursday, causing the employee to bleed from the nose and ear. "I was in the back of the shop when I heard a commotion up front. So I went up front and saw Tommy Banas leaving with several friends, cursing and screaming, " store manager Richard O'Riely said. The employee subsequently told O'Riely that Banas hit him. That afternoon, the employee found swastikas chalked on the outside of his Manhattan Beach home. The Easy Reader - January 17, 2002 - Hermosa Beach News Police seek help in case of body found in garage Police were seeking help from the public in the case of Anthony Reyes, whose body was found the day after Christmas in the garage of a home under construction in Hermosa Beach. The body of Reyes, 37, of the Rosemead area, was found by workers at 11:20 a.m. on the day after Christmas, wrapped in a blanket inside the garage of a 30th Place duplex that was being remodeled. Reyes died of multiple blows to the head and neck, an autopsy concluded. Investigators believe the man was killed elsewhere and his body dumped in the garage. The Easy Reader - January 17, 2002 Hermosa Beach News — Wounded man sues Pier Plaza bar A man was shot in a Pier Plaza, by a husband who believed the man had raped his wife, has filed a lawsuit against the bar. The night of the shooting, Sharareh was shot with one round from a 9mm pistol Jan. 3 as he urinated into a trashcan in the men's room of the bar. A witness to the shooting followed the gunman and saw him go out the back door, hop inside a red Mitsubishi convertible and make his getaway, a police report stated. Battey made his way to the front door, and found Sharareh collapsed just outside. The bartender checked Sharareh's vital signs, checked for an exit wound and found that there was none, and used two bar towels to stanch the bleeding from the entry wound the bullet made. 3/4/02 • • Page 6 of 11 "He was going into shock by the time the paramedics were taking him away," Battey said. The Easy Reader -March 15, 2001 Hermosa Beach - Police Beat — Bank holdup A bank inside a Hermosa supermarket was robbed at gunpoint last Wednesday, police said. Two men in ski masks made off with an undisclosed amount of cash, and escaped in a stolen auto that was found abandoned a short distance away. The Easy Reader - March 15, 2001 Hermosa Beach - Police Beat — Restraint advised Police advised a restraining order after a Hermosa Beach couple reported being set upon by a man. The couple was leaving for work last Tuesday morning when they were accosted by a man who called the woman profane names, the couple reported. The boyfriend intervened on behalf of his girlfriend, and was shoved against a wall by the name-calling man, the couple reported. The woman said she did not know the other man and did not know why he accosted her, a police report stated. Police advised the couple to contact her landlord about the other man, to seek a restraining order. The Easy Reader -February 15, 2001 Hermosa Beach - Police Beat — Man punched A Los Angeles man told police he was punched in the face about 12:30 a.m. as he talked to a friend inside a Pier Plaza establishment. The man said that "every time he blows his nose he bleeds," a police report stated. The Easy Reader -February 15, 2001 Hermosa Beach - Police Beat — Man attacked A Venice man suffered a broken right hand, a concussion and "broken upper and lower teeth," and experienced blurred vision and hearing loss in a nighttime attack along Hermosa Avenue, police said. The man was standing next to another person who was attacked with pepper spray about 2 a.m. Jan. 27, and the Venice man was hit by the "over - spray," a police report stated. The Venice man threw a punch to defend himself, then was knocked to the ground and kicked repeatedly, the report stated. 3/4/02 • . Page 7 of 11 The Easy Reader - January 18, 2001 Hermosa Beach - Police Beat — Student assaulted A student from Rancho Palos Verdes was hospitalized following a blow to the head on Dec. 29 that caused bleeding to the brain, police said. The man was sitting with friends...when another man struck him in the back of the head with a clenched fist, police said. The Easy Reader - November 16, 2000 Hermosa Beach - Police Beat — Pistol whipping A man pulled a handgun and struck two men in the head after an exchange of words about 2 a.m. Saturday, police said. The victims of the attack, a Santa Monica man and a Manhattan Beach man, were walking along Hermosa Avenue near le Street when the other man bumped into both of them. "What the f `s up with the guy?" one of the men asked the other. The man who bumped them pulled out a silver and gray revolver and pointed it at the head of the Santa Monica man. "What's that?" the gunman demanded. He moved the gun away and spun the cylinder, showing the Santa Monica man the bullets. Then he struck the man with the butt of the gun behind his right ear. The Manhattan man approached to see what was going on, and he was struck with the butt of the gun on the back of his head. The two men walked to friend's home and called 911. ,Paramedics treated both men at the scene. The Easy Reader - November 9, 2000 Hermosa Beach - Police Beat — Antisocial behavior A woman reported to police that she was dancing with a male friend at a Pier Plaza establishment about midnight Saturday when the couple was splashed by beer spilled from the direction of four women who were dancing with each other nearby. Another beer splash occurred, and then the woman was struck near her left eye with a beer bottle, she reported. "The victim was knocked to the floor at this time and several people went down with her, " police said. The people were separated by the establishment's "social directors," a police report stated. The woman was taken to the manager's office and given ice for her eye, then sent home in a car. Later she found a cut near her eye was deep enough to require medical attention. She called paramedics, who took her to Little Company of Mary Hospital in Torrance, she reported. Police said she had four stitches near her eye. 3/4/02 • • Page 8 of 11 The Easy Reader - November 9, 2000 Hermosa Beach - Police Beat — Fight! Fight! Three "young adults" were fighting in a municipal parking lot near the city's skate track about 6:30 p.m. Halloween eve when one of the men threw himself against a parked car, leaving a dent in the left front fender, the car's owner stated in a report to police. The car's owner watched the man get into his auto to leave, and wrote down the license plate number, the report stated. The Easy Reader - November 2, 2000 Hermosa Beach - Police Beat - Man stabbed One man was arrested and another hospitalized in good condition following a stabbing in the men's room of a Pacific Coast Highway bar about 10:30 p.m. Monday, police said. The Easy Reader- October 12, 2000 Hermosa Beach - Police Beat - Man attacked A 20 -year-old Torrance man was accosted by several people, one of whom he identified as his girlfriend's ex-boyfriend, shortly before 7 p.m. Monday in the area of Noble Park, police said. The Easy Reader - September 28, 2000 Hermosa Beach - Police Beat — Fighter A man hauled another man over the patio railing at a Pier Plaza establishment and began a fistfight with him about 9:30 p.m. last Saturday, police said. The attacker forced the other man to defend himself until bar employees pulled the attacker away. The aggressive man had tried to start a fight with the other man earlier in the evening, police said, but a friend pulled him away and took him from the bar. The man who was attacked said he did not know his assailant, who apparently had become angered over something that was said, according to a police report. The Easy Reader - September 7, 2000 Hermosa Beach - Police Beat — Woman accosted A 20th Street woman awoke about 5 a.m. Thursday to see a man walking 3/4/02 • . Page 9 of 11 around on the landing outside of her third floor apartment in a security building, stopping from time to time to look in through her partially open drapes. The woman pretended to be asleep until the man left. Then she called police. Officers found fingerprints on the window indicating that the man might have tried to slide the window open. The Easy Reader - September 7, 2000 Hermosa Beach - Police Beat — Bar attack A affianced couple was attacked in a Pier Plaza bar Saturday night, and officers arrested two suspects, police said. The couple was approached by two people shortly before midnight. The woman was struck in her jaw several times, and her fiancee was struck with a beer bottle, police said. Police arrested two suspects nearby. The Easy Reader - September 7, 2000 Hermosa Beach - Police Beat — Woman attacked A woman went out to hose down the porch of her 27th Street home about 4 p.m. on Tuesday before last, and found a man asleep on her property beside an empty bottle of vodka, police said. The man got wet in the consequent patio washing, became verbally abusive, and the got "soaked" with the hose, a police report stated. The man then attacked the woman, causing her to hit her head on a patio table, leaving her with a bruise above her right eye, police said. The Easy Reader - July 20, 2000 Hermosa Beach - HB bar manager sued in rape case One of four women allegedly attacked by convicted rapist Nicholas Temkey has filed a lawsuit against Temkey and the Pier Plaza bar where he worked as a manger. Temkey, 32, former manager of the Beach Club, pleaded no contest in May to charges that he raped one woman he met at the bar and attempting to sodomize another. As part of a plea agreement he was sentenced to four and - a -half years in state prison, and is likely to be paroled after serving about half his full sentence. The woman alleges that Temkey gave her free drinks on July 17, 1999 and lured her into his upstairs office where he sexually assaulted her. Temkey closed and locked the door and "thereby imprisoned" the woman in the office. 3/4/02 • • Page 10 of 11 The Easy Reader - July 13, 2000 Hermosa Beach - Police Beat - Samaritan battered A man was attacked by three people and kicked in the head after he used his body to cover another battery victim who had fallen to the pavement outside a Pier Plaza bar about 11 p.m. Wednesday, June 28, police said. Officers arrested three suspects shortly after the incident. The Easy Reader - July 22, 1999 Hermosa Beach — City combats 650 percent increase in rape On a bustling weekend night in a popular night in a popular Pier Plaza bar, a young woman got into an argument with a strange man, who offered to make up by buying her a drink. After she accepted, he pressured her to take .a walk with him along the beach. She repeatedly refused, and as she walked home with her friends she became suddenly ill and collapsed. Paramedics were called, and a urine test found the presence of an increasingly used, homemade "date rape" drug. The woman, whose report is on file with the Hermosa Beach Police Department, had a close call. But she was one of the lucky ones. As Hermosa has become the party capital of the beach cities, it has suffered a fate similar to other party towns, becoming the rape capital of the area as well. Incidence of rape in Hermosa have leaped 650 percent since 1997 (thru 1998), when the seaside plaza opened and instantly became the nightlife Mecca for the beach cities and beyond. Rapists preying on party spots are turning increasingly to date rape drugs, and authorities say the majority of Hermosa recent rapes were committed after victims were quietly rendered senseless. In an effort turn back the tide, police, prosecutors and the businesses themselves are focusing stepped-up prevention efforts on the party -hearty downtown. Reported cases of rape in Hermosa totaled two per year in 1995 and 1996, then quadrupled to eight cases in 1997. Last year (1998) reported rapes nearly doubled again to a total of 15 cases, according to the Sexual Assault Crisis Agency. By comparison, neighboring Manhattan Beach averaged four cases a year between 1995 and 1998. Redondo Beach, an area of generally higher crime with more than three times the population of Hermosa, averaged 14 rapes per year. On a per capita basis since 1997, (thru 1998) Hermosa has recorded one rape per every 1,460 residents, a rate three times that of Redondo's and 10 times that of Manhattan's. Redondo recorded one rape per every 4920 residents, and Manhattan recorded one rape per 11,000 residents. The FBI estimates that for every rape reported to police another 9 go unreported, raising the possibility that some 150 occurred in Hermosa last year 3/4/02 • • Page 11 of 11 (in 1998). That does not include sex crimes committed upon victims 12 or younger, or other sexual assaults such as forced sodomy, force oral copulation or attempted rapes. Police said the majority of rapes in Hermosa are committed with the aid of drugs Rohypnol, commonly called roofies, GHB, a homemade substance sometimes used by bodybuilders in an attempt to enhance performance, or GHL, commonly called blue nitro. The drugs, used by rapists to spike drinks intended for their targets, cause drowsiness, confusion.... The complete news article by Robb Futcher, is available at www.hermosawave.net then click on News from the Easy Reader, then click on "BACK ISSUES" at the top menu bar, then go to the "1999 Issues" column. Then click on July 22. Then click on the story, City combats 650 percent increase in rape. The first duty of any government is the protection and safety of its citizens. With respect, Alan Benson 3/4/02 March 3, 2002 3A1-6/61 pa- ,.,-//d.-/o.D— HERMOSA BEACH EDUCATION FOUNDATION Steven Burrell City Manager_ City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 Dear Mr. Burrell, The Hermosa Beach Education Foundation would like to thank you for your assistance with the charitable banner program. Since the program's inception in October 2000, the proceeds from our generous sponsor, Peyton Cramer funded $32,500 worth of educational programs for Hermosa Beach students., We feel very fortunate to have this program and grateful that we have two locations to offer our advertisers/sponsors. As you probably know, the PCH location is preferred by advertisers since it is a heavier traffic corridor than the Aviation/Prospect location. The HBEF, as well as other local charities are having a difficult time selling the Aviation location for $2500/month. Since it is the same price as the PCH location, sponsors want only, and will wait for, the PCH. location. The HBEF would like to recommend to the city that the price for the Aviation. location be reduced to $1500. If the City were to lower the price of the banner for this location it would make *it easier for the smaller charities to take advantage of this program. Just the start up costs alone are approximately $750 to have a banner made and $229 for the banner hanging fee. The HBEF kindly requests that the price reduction for the Aviation banner be placed on the agenda for the March 12, 2002 City Council meeting. Thank you for your support on this issue. Sincerely, Arne— Usa Moore and Jennifer Alva HEBF co -presidents P.O. Box 864, HERMOSA BEACH, CALIFORNIA 90254 • (310) 372-1785 9£699L£OT£T$ £T:ZO lb • '4"'",1)-c-°( 3/ -VD MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Tuesday, February 12, 2002, at the hour of 7:13 P.M. PLEDGE OF ALLEGIANCE - Cub Scout Pack 860 - Color Guard ROLL CALL: Present: Edgerton, Keegan, Reviczky, Yoon, Mayor Dunbabin Absent: None ANNOUNCEMENTS - Mayor Dunbabin announced that the meeting would be adjourned in memory of Harold Schumaker and expressed condolences to his family for their loss. She said he would be missed and noted that nearly every child in Hermosa Beach worked at his shop, Hermosa Cyclery, at some point. Commissioner Yoon announced that the Beach Reporter would be celebrating its 25th anniversary celebration Friday. Mayor Dunbabin spoke of the recent fire at an apartment complex, noted the mutual aid response, and congratulated the Fire Department for swiftly extinguishing the blaze with no loss of life or injuries, and said she received many letters of gratitude from residents. Mayor Dunbabin spoke of Sunday's successful Sand and Strand Run, thanked the Councilmembers who attended the event, and thanked the Community Resources Department and Project Touch, the event's co-sponsor, for putting on the event. She announced the current production of "I Do, I Do" at the Hermosa Theatre and the ongoing production of "Late Nite Catechism" at the Second Story Playhouse. She then commented on two write-ups on Hermosa Beach in the current Sunset Magazine, one on the Beach House Inn and the other on Hermosa Cyclery. PROCLAMATION: NATIONAL ENGINEERS' WEEK FEBRUARY 17 — 23, 2002 Mayor Dunbabin read the proclamation designating February 17 - 23, 2002 as National Engineers' Week in Hermosa Beach and presented it to Public Works Director/City Engineer Harold Williams. CLOSED SESSION REPORT FOR MEETING OF JANUARY 22, 2002: No reportable actions. PUBLIC PARTICIPATION: ORAL COMMUNICATIONS - None City Council Minutes 02-12-02 Page 10742 2a • • 1. WRITTEN COMMUNICATIONS a. Letter from Carla Merriman, Executive Director of the Hermosa Beach Chamber of Commerce and Visitors Bureau requesting approval for both Fiestas Hermosa on Memorial Day (May 25, 26 and 27, 2002) and Labor Day (August 31, September 1 and 2! 2002) and the waiver of applicable City fees and the billing of City services at the actual hourly rate. Supplemental letter from the Chamber of Commerce dated February 12, 2002. City Manager Burrell and City Attorney Jenkins responded to Council questions concerning the appropriateness of acting on requests listed on the agenda as written communications rather than conducting a public hearing. Coming forward to address the Council on this item were: Carla Merriman - Chamber of Commerce executive director, spoke to her letter, noting they needed a lead-in time of several months for each event; and Travers Devine - Chamber of Commerce vice-chair/special events, responded to Council questions, said a two-week delay by the Council would not present a significant impact. Action: To direct staff to advertise the request as a hearing for consideration at the City Council meeting of February 26, 2002. Motion Edgerton, second Yoon. The motion carried, noting the dissenting vote of Reviczky. Further Action: To agendize at a future meeting the issue of whether or not to allow Written Communication items to be acted upon by the Council. Motion Yoon, second Edgerton. The motion carried by a unanimous vote. 2. CONSENT CALENDAR: Action: To approve the consent calendar recommendations (a) through (o), with the exception of the following item, which was removed for discussion in item 4, but is shown in order for clarity: (f) Yoon. Motion Edgerton, second Reviczky. The motion carried by a unanimous vote. At 7:56 P.M., the order of the agenda was suspended to go to public hearing item 5.a. (a) RECOMMENDATION TO APPROVE THE FOLLOWING MINUTES: (1) Adjourned Regular meeting held on January 15, 2002; and (2) Adjourned Regular meeting held on January 17, 2002. City Council Minutes 02-12-02 Page 10743 i Action: To approve as presented the minutes of the Adjourned Regular meetings of January 15 and January 17, 2002. (b) RECOMMENDATION TO RATIFY CHECK REGISTER NOS. 27819 THROUGH 28029, NOTING VOIDED CHECK NO. 27870, AND TO APPROVE THE CANCELLATION OF CHECK NOS. 27656, 27841 AND 27959 AS RECOMMENDED BY THE CITY TREASURER. Action: To ratify the check register, as presented. (c) RECOMMENDATION TO RECEIVE AND FILE TENTATIVE FUTURE AGENDA ITEMS. Action: To receive and file the tentative future agenda items, as presented. (d) RECOMMENDATION TO AWARD THE CONSTRUCTION CONTRACT FOR PROJECT NO. CIP 01-531, THIRD STREET PARK — NEW CONSTRUCTION, TO MARIPOSA HORTICULTURE ENTERPRISES OF IRWINDALE, CALIFORNIA, IN THE AMOUNT OF $65,334.35; WAIVE THE MINOR IRREGULARITY IN MARIPOSA HORTICULTURE ENTERPRISES' BID; AUTHORIZE THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST THE CONSTRUCTION CONTRACT SUBJECT TO APPROVAL BY THE CITY ATTORNEY; AND AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO MAKE MINOR CHANGES AS NECESSARY WITHIN THE CONTINGENCY OF $7,000. Memorandum from Public Works Director Harold Williams dated January 22, 2002. Action: To approve the staff recommendation to: (1) Award the construction contract for Project No. CIP 01-531 - Third Street Park - New Construction to Mariposa Horticulture Enterprises of Irwindale, California, in the amount of $65,334.35; (2) Waive the minor irregularity in Mariposa Horticulture Enterprises' bid; (3) Authorize the Mayor to execute and the City Clerk to attest the construction contract subject to approval by the City Attorney; and (4) Authorize the Director of Public Works to make minor changes as necessary within the contingency of $7,000. (e) RECOMMENDATION TO APPROVE YOUTH EMPLOYMENT PROGRAM TO MEET REQUIREMENTS UNDER THE SAFE NEIGHBORHOOD PARKS PROPOSITION OF 1992 AND 1996. Memorandum from Public Works Director Harold Williams dated January 24, 2002. Action: To approve Youth Employment Program to meet requirements under the Safe Neighborhood Parks Proposition of 1992 and 1996, as recommended by staff. City Council Minutes 02-12-02 Page 10744 • • (f) RECOMMENDATION TO AUTHORIZE THE TAXICAB COMPANIES CURRENTLY PERMITTED TO WORK IN THE CITY OF HERMOSA BEACH TO INCREASE THE RATES THEY CHARGE TO THE PUBLIC IN ACCORDANCE WITH RATES SET BY THE CITY OF LOS ANGELES. Memorandum from Police Chief Michael Lavin dated February 4, 2002. This item was removed from the consent calendar by Councilmember Yoon for separate discussion later in the meeting. Police Chief Lavin presented the staff report and responded to Council questions. City Manager Burrell also responded to Council questions. Coming forward to address the Council on this issue was: Darren DeBellis - South Bay Yellow Cab, said there has been no rate increase since 1996 and cab drivers work 12 to 14 hours per day; said the voucher program scheduled to begin later this month would provide subsidized rates for senior citizens; said he would work with the City on the problems of some of the cabs, such as honking horns and unsightly vehicles. Action: To authorize the taxicab companies currently permitted to work in the City of Hermosa Beach to increase the rates they charge to the public in accordance with rates set by the City of Los Angeles, as recommended by staff. Motion Yoon, second Reviczky. The motion carried, noting the dissenting vote of Keegan. (g) Further Action: By Council consensus, staff was directed to bring back a report on taxi operations for Council consideration at the March 12 meeting, and Mayor Dunbabin and Councilmember Edgerton were appointed to a subcommittee to work on the issue. So ordered. RECOMMENDATION TO APPROVE THE PLANS, SPECIFICATIONS, ESTIMATES, ORDER THE WORK AND CALL FOR BIDS FOR PROJECT NO. NON-CIP 005-01, CORONA STREET AND PROSPECT AVENUE STREET IMPROVEMENTS — STREET BARRIER, AND INSTRUCT THE CITY CLERK TO POST NOTICE INVITING SEALED BIDS FOR SAID PROJECT. Memorandum from Public Works Director Harold Williams dated January 28, 2002. Action: To approve the plans, specifications, estimates, order the work and call for bids for Project No. NON-CIP 005-01, Corona Street and Prospect Avenue Street Improvements — Street Barrier, and instruct the City Clerk to post Notice Inviting Sealed Bids for said project, as recommended by staff. City Council Minutes 02-12-02 Page 10745 (h) RECOMMENDATION TO DENY THE FOLLOWING CLAIM AND REFER IT TO THE CITY'S LIABILITY CLAIMS ADMINISTRATOR. Memorandum from Personnel Director/Risk Manager Michael Earl dated February 4, 2002. Claimant: Beverly Deros Date of Loss: 01/18/02 Date Filed: 02/04/02 Action: To deny the following claim and refer it to the City's Liability Claims Administrator, as recommended by staff. (i) RECOMMENDATION TO RECEIVE AND FILE THE DECEMBER 2001 REVENUE AND EXPENDITURE REPORT. Memorandum from Finance Director Viki Copeland dated February 5, 2002. Action: To receive and file the December 2001 Revenue and Expenditure report, as recommended by staff. RECOMMENDATION TO RECEIVE AND FILE PROJECT STATUS REPORT. Memorandum from Public Works Director Harold Williams dated December 18, 2001. ()) Action: To receive and file the status report of capital improvement projects that are either under design or construction, as recommended by staff. (k) RECOMMENDATION TO DENY THE REQUEST FOR THE CITY TO PAY FOR THE CONSTRUCTION OF A HANDICAP RAMP AT THE SOUTHEAST CORNER OF SECOND STREET AND PALM DRIVE. Memorandum from Public Works Director Harold Williams dated February 4, 2002. (1) (m) Action: To deny the request for the City to pay for the construction of a handicap ramp at the southeast corner of Second Street and Palm Drive, as recommended by staff. RECOMMENDATION TO DENY THE FOLLOWING CLAIM AND REFER IT TO THE CITY'S LIABILITY CLAIMS ADMINISTRATOR. Memorandum from Personnel Director/Risk Manager Michael Earl dated February 6, 2002. Claimant: Berl Pierce Date of Loss: 08/08/01 Date Filed: 02/06/02 Action: To deny the following claim and refer it to the City's Liability Claims Administrator, as recommended by staff. RECOMMENDATION TO ADOPT RESOLUTION APPROVING FINAL MAP #25664 FOR A 2 -UNIT CONDOMINIUM PROJECT AT 321 10TH STREET. City Council Minutes 02-12-02 Page 10746 • • Memorandum from Community Development Director Sol Blumenfeld dated February 5, 2002. Action: To approve the staff recommendation to adopt Resolution No. 02- 6187, entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, GRANTING APPROVAL OF FINAL PARCEL MAP #25664 FOR A TWO -UNIT CONDOMINIUM PROJECT LOCATED AT 321 10TH STREET, HERMOSA BEACH, CALIFORNIA." (n) RECOMMENDATION TO ADOPT RESOLUTION APPROVING FINAL MAP #53183 FOR A 7 -UNIT CONDOMINIUM PROJECT AT 710-734 FIRST PLACE. Memorandum from Community Development Director Sol Blumenfeld dated February 4, 2002. Action: To approve the staff recommendation to adopt Resolution No. 02- 6188, entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, GRANTING APPROVAL OF FINAL TRACT MAP #53183 FOR A SEVEN -UNIT CONDOMINIUM PROJECT LOCATED AT 710-734 FIRST PLACE, HERMOSA BEACH, CALIFORNIA." (o) RECOMMENDATION TO RECEIVE AND FILE ACTION MINUTES FROM THE PUBLIC WORKS COMMISSION MEETING OF DECEMBER 19, 2001. Action: To receive and file the action minutes from the Public Works Commission meeting of December 19, 2001. 3. CONSENT ORDINANCES a. ORDINANCE NO. 02-1217 — "AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING SECTION 17.46.130C OF THE ZONING ORDINANCE TO CHANGE THE REQUIREMENT FOR A BUILDING PERMIT FOR WALLS AND FENCES FROM 36 INCHES OR MORE IN HEIGHT TO 42 INCHES OR MORE IN HEIGHT." Memorandum from City Clerk Elaine Doerfling dated January 30, 2002. City Clerk Doerfling presented the ordinance for waiver of full reading and adoption, noting it had been introduced at the last meeting. Action: To waive full reading and adopt Ordinance No. 02-1217, as recommended. Motion Reviczky, second Edgerton. The motion carried by the following vote: AYES: Edgerton, Keegan, Reviczky, Yoon, Mayor Dunbabin NOES: None ABSENT: None ABSTAIN: None City Council Minutes 02-12-02 Page 10747 4. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION Item 2(f) was heard at this time but is shown in order for clarity. Public comments on items removed from the Consent Calendar are shown under the appropriate item. 5. PUBLIC HEARINGS a. FISCAL YEAR 2002-2003 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ALLOCATION OF AN ESTIMATED $141,000 TO RETROFIT THE COMMUNITY THEATER AND CENTER FOR COMPLIANCE WITH THE AMERICAN DISABILITY ACT. Memorandum from Community Development Director Sol Blumenfeld dated February 4, 2002. Community Development Director Blumenfeld presented the staff report and responded to Council questions. The public hearing opened at 7:59 P.M. As no one came forward to address the Council on this item, the public hearing was closed at 7:59 P.M. Action: To approve by minute order the Fiscal Year 2002-2003 Community Development Block Grant (CDBG) allocation of $144,749 to retrofit the Community Center and the Community Center Theater for compliance with the American Disability Act, as recommended by staff. Motion Edgerton, second Yoon. The motion carried by a unanimous vote. At 8:00 P.M., the order of the agenda returned to item 3. 6. MUNICIPAL MATTERS a. MID YEAR BUDGET REVIEW 2001-02. Memorandum from Finance Director Viki Copeland dated February 4, 2002. Finance Director Copeland presented the staff report and responded to Council questions. Public Works Director Williams also responded to Council questions. Action: To approve the staff recommendation to: (1) Approve the revisions to estimated revenue, appropriations, budget transfers and fund balances as shown in the Budget Summary and Revenue Worksheet; (2) Approve the amendment to the transfer policy and creation of a Contingency Fund; and City Council Minutes 02-12-02 Page 10748 • • (3) Receive and file the information on the impact of electricity rates on Utility User Tax revenue. Motion Reviczky, second Edgerton. The motion carried by a unanimous vote. The meeting recessed at 8:35 P.M. The meeting reconvened at 8:50 P.M. b. FIRE STATION RECONSTRUCTION AND RENOVATION PROJECT — PROGRAM REPORT. Memorandum from Fire Chief Russell Tingley dated February 5, 2002. Fire Chief Tingley presented the staff report and responded to Council questions. City Manager Burrell also responded to Council questions. Coming forward to address the Council on this item was: Mary McGrath - RRM Design, said she had prepared the report and reviewed the executive summary; said the facility was built in 1958 and discussed the needs assessment and the priorities, noting the need to double the facility in size. Action: To receive and file the report and direct staff to return with a financing plan, as recommended by staff. Motion Yoon, second Edgerton. The motion carried by a unanimous vote. Proposed Action: To direct staff to investigate the cost of similar studies for the Police Department and Civic Center. Motion Reviczky, second Mayor Dunbabin. After further discussion, it was suggested that the issue be discussed at the goals session and the motion was subsequently withdrawn. 7. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER - None 8. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL - None 9. OTHER MATTERS - CITY COUNCIL - None ANNOUNCEMENT IN OPEN SESSION OF ITEMS TO BE DISCUSSED IN CLOSED SESSION AS FOLLOWS: 1. APPROVAL OF MINUTES: Closed Session meeting of January 22, 2002. 2. CONFERENCE WITH LEGAL COUNSEL The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. City Council Minutes 02-12-02 Page 10749 • Existing Litigation: Government Code Section 54956.9(a) a. Name of Case: Macpherson v. City of Hermosa Beach Case Number: BC172546 ADJOURN TO CLOSED SESSION - The Regular Meeting of the City Council of the City of Hermosa Beach adjourned on Tuesday, February 12, 2002, at the hour of 9:37 P.M. to a closed session. RECONVENE TO OPEN SESSION - The Closed Session convened at the hour of 9:45 P.M. At the hour of 10:06 P.M., the Closed Session adjourned to the Regular Meeting. ORAL ANNOUNCEMENTS - There were no decisions made requiring a public announcement. - ADJOURNMENT - The Regular Meeting of the City Council of the City of Hermosa Beach adjourned in memory of Harold Schumaker on Tuesday, February 12, 2002, at the hour of 10:07 P.M., to an Adjourned Regular Meeting to be held Monday, February 25, 2002, at the hour of 7:10 P.M. to conduct a workshop on the renovation of Valley Park. City Council Minutes 02-12-02 Page 10750 VOUCHRE2 02/21/02 17:38 ---> VOID CHECKS CHECK NUMBERS COMMENTS 028170 i CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS 1 • /e2--ut-7 PAGE 1 2b VOUCHRE2 02/21/02 17:38 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME 28166 02/21/02 006290 AIR SOURCE INDUSTRIES CITW17 •OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS MEM DESCRIPTION AIR TANKS FILLED ACCOUNT NIMNBER 001 -2 01-4309 28167 02/21/02 005628 AMERICAN PLANNING ASSOC MEMBEISHIP/SCHUBACH/ROBERTSON 001-4101-4315 28168 02/21/02 011409 AMERICAN SOCIETY OF CIV TICKET/IHMARDS DINNER/4/27/02 28169 02/21/02 005179 AT&T 28171 02/21/02 009836 MARGUERITE L. BAIERSK' 28172 02/21/02 011408 ZOE BARKER 28173 02/21/02 008585 AARON BUSH 28174 02/21/02 006585 BUSINESS COMPUTING 28175 02/21/02 007368 CA MUNICIPAL BUSINESS T 28176 02/21/02 010095 CALIF STATE FIREFIGHTER 28177 02/21/02 010833 CALIFORNIA CHAPTER FBI - 28178 02/21/02 010806 CBM CONSULTING, INC 28179 02/21/02 005731 CDAA (CA DIST ATTY'S AS 28180 02/21/02 006307 MARGARET CHASE LONG; DISTANCE LONG: INSTANCE LONG' DISTANCE LONG;DTSTANCE LONG; DISTANCE LONG DISTANCE LONG; DISTANCE LONG DISTANCE LONG; DISTANCE LONG; DISTANCE LONG DISTANCE LONG; DISTANCE LONG: DISTANCE LONG, DISTANCE LONG: DISTANCE LONGI DISTANCE LONG', DISTANCE LONG DISTANCE CHRG'S/JAN 2002 CHRG'S/JAN 2002 CHRG'S/JAN 2002 CHRG'S/JAN 2002 CHRG'S/JAM 2002 CHRG'S/JAN 2002 CHRG'S/JAM 2002 CHRG'S/JAN 2002 CHRG'S/JAM 2002 CHRG'S/JAN 2002 CHRG'S/JAM 2002 CHRG'S/JAN 2002 CHRG'S/JAN 2002 CHRG'S/JAN 2002 CHRG'S/JAN 2002 CHRG'S/JAN 2002 CHRG'S/JAN 2002 CHRG'S/JAN 2002 INSTRUCTOR PAYMENT/GY-07 INSTRUCTOR PAYMENT/GY-08 INSTIRUCTOR PAYMENT/GY-09 INSTRUCTOR PAYMENT/TG-03 INSTRUCTOR PAYMENT/TG-06 CLASS REFUND MILEAGE REIMBURSEMENT UPDATES/MAINTENANCE 2002 TECHNICAL SUPPORT 3/1/2-2/28/3 ANNOAL. DUES/MARCIA HALL ANNUAL MEMBERSHIP DUES/TINGLEY 2002 ANNUAL DUES/LAVIN STREET IMPROVE/VALLEY/POWER ST STREET IMPROVEMENTS/NOV 2001 TUITIIO /MEERSAND/3/19-22/02 INSTRUCTOR PAYMENT/TB-08 INSTRUCTOR PAYMENT/TB-09 0011-4202-4317 001-1101-4304 001-1121-4304 001-1201-4304 001-1132-4304 001-1141-4304 001-1201-4304 001-1202-4304 001-1203-4304 715-1206-4304 001-1208-4304 OH -2101-4304 001-2201-4304 110-1204-4304 110}-3302-4304 001-46101-4304 001-4201-4304 001-4202-4304 001-4601-4304 001-4601-4221 001-4601-4221 001-4601-4221 001-4601-4221 001-4601-4221 001-2111 001-2201-4317 715-1206-4201 715-1206-4201 1101-1204-4315 001-2201-4315 00,1-2101-4315 301.-8172-4201 301-8172-4201 001-2101-4317 001-4.601-4221 001-4601-4221 ITEM AMOUNT 140.80 576.00 250.00 1.84 3.92 2.08 1.84 3.92 3.92 11.76 6.00 6.00 2.08 92.68 13.84 13.84 13.60 11.76 11.76 23.75 6.00 157.50 315.00 63.00 147.00 88.20 32.00 291.27 325.00 325.00 50.00 25.00 55.00 2,150.00 8,546.00 200.00 245.00 196.00 PAGE 2 CHECK AMOUNT 140.80 576.00 250.00 230.59 770.70 32.00 291.27 650.00 50.00 25.00 55.00 10,696.00 200.00 VOUCHRE2 02/21/02 17:38 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR NUMBER VENDOR NAME 28181 02/21/02 011399 CHILDREN'S ASSAULT TREA 28182 02/21/02 011009 CMTA 28183 02/21/02 009110 CONCEPT MARINE 28184 02/21/02 009614 CONTINENTAL MAPPING SER 28185 02/21/02 011117 CORONA CONSTRUCTORS 28186 02/21/02 007809 CORPORATE EXPRESS 28187 02/21/02 008741 D.F. POLYGRAPH 28188 02/21/02 004689 DATA TICKET, INC. 28189 02/21/02 011411 KATHY DEMENT 28190 02/21/02 000154 DEPARTMENT OF ANIMAL CA, 28191 02/21/02 000364 DEPARTMENT OF JUSTICE 28192 02/21/02 010807 DEPT. OF HEALTH SERVICE 28193 02/21/02 004394 DIVERSIFIED PHOTO SUPPL 28194 02/21/02 009112 DMR TEAM 28195 02/21/02 011034 EKLUND'S BLAST OFF 28196 02/21/02 008661 EMERG SPEC PHYS MEDICAL 28197 02/21/02 007171 RALPH E. ENKEBOLL 28198 02/21/02 000830 EQUITABLE LIFE OF IOWA 28199 02/21/02 001294 EXECUTIVE -SUITE SERVICE CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION INSTRUCTOR PAYNENT/YS-03 PATIENT SERVICES/2001/03 CMTA TREASURERS HANDBOOK CITY HALL PROJECT CONTRACT 300' NOTICING CITY HALL REMODEL CONTRACT CITY HALL REMODEL CONTRACT CITY HALL REMODEL CONTRACT OFFICE SUPPLIES/NOV 2001 OFFICE SUPPLIES/JAN 2002 OFFICE SUPPLIES/OCT 2001 POLYGRAPH/BECKMAN 1/31/02 DMV RECORD RETRIEVAL/JAN 2002 CITATION REFUND SHELTER SERVICES/JAN 2002 FINGERPRINTS/JAN 2002 MEDI-CAL TRANSPORTATION MANUAL FILM DEVELOPMENT/JAN 2002 ENGINEERING & DESIGN SERVICES STEAM CLEANING/JAN 2002 PATIENT SERVICES -LEE 2001 ASSESSMENT REBATE LIFE INSURANCE/EARL B. DILLER JANITORIAL SERVICES/JAN 02 JANITORIAL SERVICES/JAN 02 JANITORIAL SERVICES/JAN 2002 JANITORIAL SERVICES/JAN 2002 JANITORIAL SERVICES/JAN 2002 JANITORIAL SERVICES/1/02 JANITORIAL SERVICES/JAN 2002 JANITORIAL SERVICES/JAN 02 JANITORIAL SERVICES/SO PARK ACCOUNT NUMBER 001-4601-4221 001-2101-4201 001-1141-4305 140-8622-4201 001-4101-4201 140-8622-4201 127-8622-4201 715-8622-4201 00171208-4305 001-1208-4305 001-1208-4305 001-2101-4201 110-1204-4201 110-3302 110-3302-4251 001-1203-4201 001-1202-4317 001-2101-4305 301-8159-4201 109-3301-4201 001-2101-4201 105-3105 001-1203-4188 001-4204-4201 001-4204-4201 001-4204-4201 001-4204-4201 001-4204-4201 001-4204-4201 001-4204-4201 001-4204-4201 001-4204-4201 ITEM AMOUNT 122.50 730.00 54.00 15,310.00 499.00 /2,608.42 111,,857.64 114„760.17 189.80 740.81 45.25 PAGE 3 CHECK ANOUNT 563.50 730.00 54.00 15,310.00 499.00 39,226.23 975.86 175.00 175.00 301.28 301.28 90.00 90.00 161.48 161.48 1,42.00 142.00 40.00 40.00 118.53 118.53 15,440.00 15,440.00 3,725.00 3,725.00 215.00 215.00 4.61 24.61 4,159.00 4,159.00 750.00 1,200.00 950.00 290.00 365.00 1,750.00 325.00 195.00 55.00 7,880.00 VOUCHRE2 02/21/02 17:38 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR NUMBER VENDOR NAME • • 28200 02/21/02 008175 FLEMING & ASSOCIATES 28201 02/21/02 011415 MARIA GHASSEMI( 28202 02/21/02 009415 STARLA GILL CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION REIMBURSE TRUST ACCOUNT/1/02 MILEAGE REIMBURSEMENT EXPENSE REIMBURSEMENT 28203 02/21/02 007115 GILLIS & ASSOCIATES ARC CONSTRUCTION ADMIN CITY HALL 28204 02/21/02 011379 BRIAN GREBBIEN MILEAGE REIMBURSEMENT 28205 02/21/02 006518 HAYER CONSULTANTS, INC. TEMP BUILD INSPECT/2/4-12/02 TEMP BUILD INSPECT/2/4-14/02 28206 02/21/02 004108 HAZELRIGG RISK MGMT SER WORKER'S COMP CLAIMS/2/15/02 28207 02/21/02 005132 HOUSE OF STENO SUBSCRIPTION RENEWAL 28208 02/21/02 001399 ICI DULUX PAINT CENTERS PAINT PURCHASE/JAN 2002 DISCOUNT OFFERED DISCOUNT TAKEN 28209 02/21/02 004908 28210 02/21/02 011410 28211 02/21/02 009840 28212 02/21/02 006293 JAMESTOWN PRESS MICHAEL JOLT MICHAEL KEEGAN KINKO'S INC. 28213 02/21/02 007859 L.A. CO METRO TRANS AUT 28214 02/21/02 009187 LASALLE NATIONAL BANK 28215 02/21/02 008445 LITTLE CO OF MARY HOSPI 28216 02/21/02 010453 TRISTAN MALABANAN 28217 02/21/02 006514 MAXIMUS 28218 02/21/02 010668 MOBIL FLEET/GECC BUSINESS CARDS/4 SETS CITATION REFUND PER DIEM/INDEPENDENT CITIES COPIES MADE COPIES MADE/JAN 2002' COPIES MADE/JAN 2002 BUS PASS SALES/FEB 2002 LOWER PIER BOND PAYMENT PATIENT SERVICES TUITION REIMBURSEMENT 1/4 STATE MANDATED COST GAS CARD PURCHASES!JAN 2002 GAS CARD PURCHASES/'JAN 2002 GAS CARD PURCHASES/JAN 2002 GAS CARD PURCHASES/JAN 2002 GAS CARD PURCHASES/JAN 2002 GAS CARD PURCHASES/JAN 2002 GAS CARD PURCHASES/JAN 2002 GAS CARD PURCHASES/JAN 2002 GAS CARD PURCHASES/JAN 2002 GAS CARD PURCHASES/JAM 2002 ACCOUNT NUMBER 705-1209-4324 001-1141-4317 001-2101-4313 001-8622-4201 001-2201-4317 001-4201-4201 001-4201-4201 705-1217-4324 001-1132-4317 001-4204-4309 001-2021 001-2022 001-1208-4305 C 110-3302 001-1101-4317 001-4101-4305 001-4101-4305 001-4101-4305 145-3403-4251 610-2252 001-2101-4201 001-4202-4317 001-1202-4201 715-2101-4310 715-2201-4310 715-4201-4310 715-4202-4310 715-6101-4310 715-3302-4310 715-3104-4310 715-4601-4310 715-2601-4310 715-3102-4310 ITEM AMOUNT 22,772.19 33.11 85.90 3,067.50 47.45 1,650.00 2,720.00 4,673.98 106.16 134.57 2.75 2.75- 81.19 10.00 150.00 74.52 56.16 149.04 168.00 11,862.50 199.00 195.00 838.00 1,682.60 116.45 68.66 56.99 124.02 256.08 130.62 19.14 132.64 71.38 PAGE 4 CHECK AMOUNT 22,772.19 33.11 85.90 3,067.50 47.45 4,370.00 4,673.98 106.16 134.57 81.19 10.00 150.00 279.72 168.00 11,862.50 199.00 195.00 838.00 VOUCHRE2 02/21/02 17:38 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR NUMBER VENDOR NAME • • CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION GAS CRD:PURCHASES/JAN 2002 28219 02/21/02 010608 MTC ENGINEERING INC. GEOTETCHNICAL CONSULTING/DEC 01 GEOTECHNICAL CONSULTING/JAN 28220 02/21/02 010455 MUNI FINANCIAL ANNUAL REPORT PREPARATION ANNUAL REPORT PREPARATION 28221 02/21/02 009304 NATIONAL ENTERTAINMENT EGG-STRAVANGANZA/SUPPLIES 28222 02/21/02 009232 NATIONAL INFORMATION DA 2002 ZIP CODE DIRECTORY 28223 02/21/02 007041 DOUGLAS NEWMAN 2001 ASSESSMENT REBATE 28224 02/21/02 009854 NEXTEL COMMUNICATIONS CELL PHONE BILLING/JAN 02 CELL PHONE BILLING/JAN 02 28225 02/21/02 010479 ROBERT NOWLAND 28226' 02/21/02 000321 PACIFIC BELL INSTRUCTOR PAYMENT/YK-03 INSTRUCTOR PAYMENT/YK-04 COMPUTER HOOK-UPS/FEB 2002 COMPUTER HOOK-UPS/FEB 2002 COMPUTER HOOK-UPS/FEB 2002 28227 02/21/02 009225 PUBLIC SECTOR EXCELLENC REGISTRATION/WILCOSKY 28228 02/21/02 011307 'R R M DESIGN GROUP DESIGN .SERVICES/JAN 2002 28229 02/21/02 005379 RICHARDS, WATSON & GERS LEGAL RE: FAA/AUG 2001 LEGAL RE:LEGAL RE:GENERAL/OCT LEGAL RE: FAA LITIGATION LEGAL RE:COMPACT CITIES/10/01 LEGAL RE: SOLID WASTE/9/6-10/3 LEGAL RE:LAND & WATER/OCT 01 LEGAL RE: LITIGATION/OCT 01 LEGAL RE: CODE ENFORCE/10/01 LEGAL RE: LITIGATION/8/21-10/8 LEGAL RE: GENERAL/NOV 02 LEGAL RE:STOP OIL LEGAL RE: LAND & WATER/NOV 01 LEGAL RE: LITIGATION/NOV 01 LEGAL RE: FAA/NOV 2001 LEGAL RE:COMPACT CITIES/NOV 01 LEGAL RE:COMPACT CITIES/OCT 01 LEGAL RE: FAA LITIGATION 28230 02/21/02 007048 BERNARD ROBBINS 28231 02/21/02 011414 DAVID ROBERTS 2001 ASSESSMENT REBATE ACCOUNT NUMBER 001-1250 146-8168-4201 146:-8168-4201 13a-11219-4201 1377--1219-4201 001-4601-4308 110-1204-4305 105=3105 O41T-4601-4304 00 -4202-4304 001-4601-4221 00T-4601-4221 00T-2101-4304 0.011-2101-4304 Oat -2.101-4304 00i1 4202-4317 NMIANS10-4201 0.0?.1131-4201 001,-1131-4201 001-1131-4201 0011-1131-4201 00Ai-1131-4201 001-1131-4201 001-1131-4201 001-1131-4201 001-1131-4201 001-1131-4201 001-1132-4201 001-1131-4201 001-1131-4201 001-1131-4201 001-1131-4201 001-1131-4201 001-1131-4201 105-3105 CITATION REFUND/ADMIN HEARING 110-3302 28232 02/21/02 003726 RUSHER AIR CONDITIONING NEW TRANSFORMER INSPECTED S ITEM AMOUNT 31.07 1,324.80 648.20 1,500.00 1,500.00 439.90 46.90 24.61 36.18 531.83 476.00 336.00 2.38 2.47 40.44 145.00 2,687.91 800.15 217.78 293.09 1,886.25 1,857.11 357.05 2,729.68 6,062.66 3,731.09 201.37 1,233.57 472.50 388.65 87.75 1,114.00 4,226.55 128.25 24.61 30.00 001-4204-4201 108.00 PAGE 5 CHECK AMOUNT 2,689.65 1,973.00 3,000.00 439.90 46.90 24.61 568.01 812.00 45.29 145.00 2,687.91 25,787.50 24.61 30.00 108.00 VOUCHRE2 02/21/02 17:38 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME • • 28233 02/21/02 011412 DAVID E. SHACKLETON 28234 02/21/02 009656 SHRED IT CALIFORNIA CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION CITATION REFUND DESTRUCTION SERVICES/FEB 2002 28235 02/21/02 008604 SOUTH BAY FIRE CHIEFS A ANNUAL MEMBERSHIP DUES/TINGLEY 28236 02/21/02 008812 SOUTH BAY REGIONAL PUBL INSTALLATION OF RADIO EQUIP 28237 02/21/02 000146 SPARKLETTS 28238 02/21/02 010347 STANDARD REGISTER 28239 02/21/02 010412 STERICYCLE 28240 02/21/02 010529 RUSSELL TINGLEY 28241 02/21/02 009816 U.S. TRUST COUPANY,N.A_ 28242 02/21/02 011035 US LANDSCAPES. INC. 28243 02/21/02 000015 VERIZON CALIFORNIA 28244 02/21/02 011405 WEST MARINE 28245 02/21/02 004031 MARK WILLIAMS 28246 02/21/02 011413 WOODWORKS ENTERPRISE EN CITATION REFUND WATER DISPENSER RENTAL/1/02 DRINKING WATER/JAN 2002 ENCODER SUPPLIES/FEB 2002 MEDICAL WASTE DISPOSAL/JAN 02 REIMBURSEMENT/GAS PURCHASE ASSESSMENT DIST BOND PMT ASSESSMENT DIST BOND PMT PARKS MAINTENANCE/1/02 DOWNTOWN TREES/JAN 02 MEDIAN MAINT/JAN 02 PHONE BILLING/JAN 2002 PHONE BILLING/FEB 2002 FLAGS & HARDWARE MILEAGE REIMBURSEMENT 28247 02/21/02 011416 ENOCH WUN 28248 02/21/02 007106 JENNIFER YAMANE VALUATION CHANGE REFUND INSTRUCTOR PAYMENT/BT-09 INSTRUCTOR PAYMENT/BT-10 INSTRUCTOR PAYMENT/BT-11 INSTRUCTOR PAYMENT/BT-12 INSTRUCTOR PAYMENT/DT-03 INSTRUCTOR PAYMENT/BJ-07 INSTRUCTOR PAYMENT/BJ-08 TOTAL CHECKS Cv ACCOUNT NUMBER 110-3302 001-2101-4201 001-2201-4315 715-2201-5403 001-2201-4309 001-4601-4305 001-1141-4305 001-2101-4201 001-2201-4317 617-2252 618-2252 001-6101-4201 109-3301-4201 105-2601-4201 001-2101-4304 001-2201-4304 001-2201-4309 001-2201-4317 110-3302 001-3204 001-4601-4221 001-4601-4221 001-4601-4221 001-4601-4221 001-4601-4221 001-4601-4221 001-4601-4221 PAGE 6 31EI CHECK AMOUNT AMOUNT 30_00 30.00 85=00 85.00 200:00 200.00 454.50 454.50 1.75 57_20 58.95 214.41 224.41 52_50 52.50 8.75 8.75 27„1692.69 32„172-10 59, 341.79 15„245_14 250.00 675-M0 16,170.14 41.01 33_46 74.47 207_27 207.27 209..88 209.88 60.00 60.00 126.40 126.40 T17.60 294.00 G47.00 117-60 382.20 264..60 235_20 1,558.20 270,116.76 VOUCHRE2 02/21/02 17:38 • S • CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS FUND TITLE AMOUNT 001 GENERAL FUND 105 LIGHTG/LANDSCAPG DIST FUND 109 DOWNTOWN ENHANCEMENT FUND 110 PARKING FUND 127 BUILDING IMPROVEMENT FUND 137 MYRTLE DIST ADMIN EXP FUND 138 LOMA DIST ADMIN EXP FUND 140 COMMUNITY DEV BLOCK GRANT 145 PROPOSITION 'A FUND 146 PROPOSITION 'C FUND 180 FIRE PROTECTION FUND 301 CAPITAL IMPROVEMENT FUND 610 LWR PIER DIST REDEMPTION FUND 617 MYRTLE AVE ASSESSMENT FUND 618 LOMA DRIVE ASSESSMENT FUND 705 INSURANCE FUND 715 EQUIPMENT REPLACEMENT FUND TOTAL 73,665.15 748.83 3,975.00 807.10 11,857.64 1,500.00 1,500.00 27,918.42 168.00 1,973.00 2,687.91 26,136.00 11,862.50 27,169.69 32,172.10 27,446.17 18,529.25 270,116.76 7 PAGE 7 VOUCHRE2 02/28/02 15:32 ---> VOID CHECKS CHECK NUMBERS COMMENTS 028308 • • • CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS PAGE 1 VOUCHRE2 02/28/02 15:32 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME 28249 02/28/02 006827 ALL CITY MANAGEMENT 28250 02/28/02 008219 AON RISK SERVICES 28251 02/28/02 009307 ASPHALT INSTITUTE 28252 02/28/02 011364 ATHLETICA 28253 02/28/02 000252 BEACH TRAVEL 28254 02/28/02 010528 BLODGETT/BAYLOSIS ASSOC 28255 02/28/02 000894 THOMAS BOHLIN 28256 02/28/02 011418 GARY BRUTSCH 28257 02/28/02 000262 CALIFORNIA MARKING DEVI CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION SCHOOL CRSSG GD SERV/1/27-2/9 PROP INS INCR PKG STR 2000-01 TRAINING WORKSHOP/JACKSON ROLLER HOCKEY RINK IMPROVEMENT AIRFARE/MEERSAND HOUSING ELEMENT SERVICE MEALS/POST CLASS WORK GUARANTEE REFUND/#2609 SIGN FOR 24 & GREENBELT SIGNS FOR POLICE DEPARTMENT NAMEPLATE/HOWELL NAMEPLATE & TAG/EWART NAME SIGNS/COOK & ENDOM 28258 02/28/02 005935 CALIFORNIA STREET MAINT UPPER PIER AVE/CLEANING/JAN PIER CLEANING/FY 2001-02 STREET SWEEPING/JAN 2002 28259 02/28/02 007611 CARMEN'S UNIFORM 28260 02/28/02 011380 CATAMARAN RESORT HOTEL 28261 02/28/02 010535 CHEVALIER,ALLEN & LICHM 28262 02/28/02 000456 CLEARS, INC. 28263 02/28/02 007809 CORPORATE EXPRESS 28264 02/28/02 008741 D.F. POLYGRAPH 28265 02/28/02 006100 DATA VAULT UNIFORM BOOTS UNIFORM/GOMEZ LODGING/H.WILLIAMS LEGAL FEES/12/11/01-1/23/02 2002 MEMBERSHIP/R. MILLER OFFICE SUPPLIES/JAN 2002 OFFICE SUPPLIES/JAN 02 OFFICE SUPPLIES/JAN 02 OFFICE SUPPLIES/OCT 01 OFFICE SUPPLIES/OCT 01 OFFICE SUPPLIES/JAN 02 RETURNED MERCHANDISE/JAN 02 OFFICE SUPPLIES/JAN 02 OFFICE SUPPLIES/JAN 2002 RETURNED MERCHANDISE RETURNED MERCHANDISE POLYGRAPH/VEST OFF SITE STORAGE/JAN 2002 9 ACCOUNT NUMBER 001-2102-4201 109-3304-4201 001-4202-4317 125-8532-4201 001-2101-4317 001-4101-4201 001-2101-4312 001-2110 001-3104-4309 001-2101-4305 001-4202-4305 001-2201-4309 001-2101-4305 109-3301-4201 001-6101-4201 001-3104-4201 001-2201-4187 001-2201-4187 001-4202-4317 001-1131-4201 001-2101-4315 001-1208-4305 001-1208-4305 001-1208-4305 001-1208-4305 001-1208-4305 001-1208-4305 001-1208-4305 001-1208-4305 001-1208-4305 001-1208-4305 001-1208-4305 001-2101-4201 715-1206-4201 ITEM AMOUNT 2,901.22 1.542.00 90.00 123,112.80 257.50 3,987.00 112.00 5,000.00 18.67 41.14 13.53 33.56 37.35 196.67 9,636.67 14,166.67 173.20 324.32 351.39 3,261.23 35.00 103.65 33.56 669.88 35.62 5.46 430.93 64.43- 21.65 153.69 33.56- 70.09- 175.00 180.30 PAGE 2 CHEQ AMOUR 2,901.22 1,542_00 90.00 123,112.80 25750 3,987_00 112.00 5,000.00 144.25 24,000.01 49732 351.39 3,261.23 35.00 1,286.36 175.00 180.30 VOUCHRE2 02/28/02 15:32 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR NUMBER VENDOR NAME. 28266 02/28/02 008858 BETSY DEAR CITY OF HER710SA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION CLASS REFUND 28267 02/28/02 011398 DEBILIO'DISTRIBUTORS,IN PRISONER MEAII.SIEEB 2002 28268 02/28/02 010909 DIVERSIIFIED RISK INSURA TULIP INSURANCE/JAN 2002 28269 02/28/02 008691 EARTHLINIC NETWORK INTIBEIET ACCESS/1/24-2/23/02 28270 02/28/02 011263 ECOLOGY 3 ENVIROMENT, I ENVINDMMENTAII.SELVICES/TYCOM 28271 02/28/02 001397 EMPLOYMENT DEVELOPMENT 28272 02/28/02 010237 DAVID EVANS & ASSOCIATE 28273 02/28/02 011426 MICHELLE GOODLETT 28274 02/28/02 010365 GRIFFITIE ELECTRIC UNEMPLOYMENT SIMS/9/16-12/09 LANDSCAPE ARICH..BTECTURAL LANDSCAPE ARQNITECTURAL LANDSCAPE/ARCWITECTUAL SERVICE LANDSCAPE/ARGNITECTUAL SERVICE DEPOSIT REFUND) CABLE INSTALIED, 'IN FIRE DEPT 28275 02/28/02 006518 HAYER CONSULTANTS, INC. PLAN OIECKSAFEES 02 PLAN CHECKSAFEE3S 02 PLAN CHECKSA10L101-12/01 28276 02/28/02 004108 HAZELRIGG RISK MGMT SER 28277 02/28/02 003131 HINDERLETER, DE LLAMAS 28278 02/28/02 001399 ICI DULIIIC PAINT CENTERS 28279 02/28/02 011237 IDYLL MOUNTAIN INTERNET 28280 02/28/02 011424 IMPERIAL MOTORS 28281 02/28/02 004908 JAMESTOWN PRESS 28282 02/28/02 006293 KINKO'S INC. WORKER'S COMA: CLAIMS/02/22/02 SALES TAX SERVJ'JAN-MAR-02 PAINT PURCHASE'FFEB 2002 DISCOUNT OFFERED DISCOUNT TAKEN! WEB PAGE SERVOCES/JAN 02 REFUND WORK Gu ANTEE/#2498 BUSINESS CARDS/FEB 2002 COPIES/14TH STREET PLANS/SPECS 28283 02/28/02 011422 L.A. COUNTY PROSECUTORS 2002 LA CO PROSEOJTOR ASSOC 28284 02/28/02 011404 LA NETWORKS SERVICES 28285 02/28/02 004534 LASER IMAGING 28286 02/28/02 010677 LAWRENCE ASSOCIATES MINTER SECURITY EQUIP REMANUFACTURED CARTRIDGES/1/02 RENANUFACTUREID CARTRIDGES/2/02 CITY PLANNERFHTCOM/DEC 01 CITY PLANNER/DOW 2001 I0 ACCOUNT NUMBER 001-2111 001-2101-4306 001-3897 715-1206-42411 001-2114 705-1215-4186 126-8507-4201 125-8507-4201 301-8191-4201 301-8191-4201 001-2111 715-1206-5401 001-4201-4201 001-4201-4201 001-4201-4201 705-1217-4324 001-1202-4201 001-4204-4309 001-2021 001-2022 715-1206-4201 001-2110 001-1208-4305 001-4202-4201 001-1132-4315 715-1206-5402 715-1206-4305 715-1206-4305 001-2114 001-2114 PAGE 3 ITEM CHECK AMOUNT AMOUNT 48.00 48.00 257.74 257.74 132.22 132.22 495.00 495.00 103,903.72 103,903.72 1,650.00 1,650.00 3,598.00 1,937.00 6,336.00 680.00 12,551.00 250.00 250.00 204.32 204.32 390.00 1,081.57 7,561.41 9,032.98 14,460.64 14,460.64 1,152.92 1,152.92 72.09 1.48 1.48- 72.09 125.00 125.00 1,600.00 1,600.00 81.19 81.19 591.98 591.98 100.00 100.00 1,865.40 1,865.40 498.62 484.82 983.44 9,222.50 16,512.36 25,734.86 V0UCHRE2 02/28/02 15:32 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME • • 28287 02/28/02 000167 LEARNED LUMBER CITY OF HERMOSA BEACH VOUCBER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION • LUMBER PIAUMKASE/FEB 2002 28288 02/28/02 005129 LIEBERT CASSIDY WHIM, LEGAL FLEES/JAN 2002 LEGAL FEES/JAN 2002 28289 02/28/02 008445 LITTLE CO OF MARY HOSPI PRE-EMPLOYMENT PHYSICALS 28290 02/28/02 003167 MICHAELS TEEN PROGRAM SUPPLIES/FEB 02 28291 02/28/02 008170 MUNICIPAL MAINT. E0UIP11 DISTRIBUTOR/UNIT 119G 28292 02/28/02 004142 OFFICE DEPOT 28293 02/28/02 003820 POSTMASTER 28294 02/28/02 011417 LAURAL PURINTON VALET/V HANGERS GUEST CHAIR/CHIEF'S OFFICE REPLENISH BULK MAIL PERMIT 460 REFUND EXTRA FEES 28295 02/28/02 008364 PVP COMMUNICATIONS,INC. INSTALL MOTOR KIT 28296 02/28/02 005379 RICHARDS, WATSON & GEIS LEGAL RE:COMPACT CITIES LEGAL RE:STOP OIL/OCT 01 LEGAL RE:COMPACT CITIES/12/01 28297 02/28/02 003353 S.B.C.U. VISA TRAINIING EXPENSES/TINGLEY TRAVEL EXPENSES/LEAGUE/BURRELL MEETINIDS/MAMHATTAN POLICE CEIF 28298 02/28/02 000159 SOUTHERN CALIFORNIA EDI ELECTRIC BILLING/JAN 2002 ELECTRIC BILLING/JAN 2002 ELECTRIC BILLING/JAN 2002 ELECTRIC BILLING/JAN 2002 ELECTRIC BILLING/JAN 2002 ELECTRIC BILLING/JAN 02 ELECTRIC BILLING/JAN 2002 ELECTRIC BILLING/JAN 2002 ELECTRIC BILLING/JAN 2002 ELECTRIC BILLING/JAN 2002 ELECTRIC BILLING/JAN 2002 ELECTRIC BILLING/JAN 02 ELECTRIC BILLING/JAN 2002 ELECTRIC BILLING/JAN 2002 ELECTRIC BILLING/JAN 02 ELECTRIC BILLING/JAN 2002 28299 02/28/02 010158 STEVENS-GARLAND ASSOCIA TRAFFIC ENGINEERING/12/5-1/30 28300 02/28/02 004162 TORRANCE LOCK & KEY EMERGENCY REPAIR POLICE DEPT 28301 02/28/02 011102 TORRANCE WHOLESALE NUNS PLANT PURCHASE/WINDMILL AREA PLANTS/IWINDMILL ACCOUNT NUMBER 105-2601-4309 001-1203-4201 001-1203-4201 001-1203-4320 001-4601-4308 715-3302-4311 001-2201-5401 001-2201-5401 110-1204-4305 00M-2111 715-2.101-4311 0011-1131-4201 001-1x131-4201 001-11131-4201 001-2201-4317 001-1201-4317 001-2101-4317 105-29601-4303 105-2601-4303 105-2601-4303 105-2601-4303 001-6101-4303 001-4204-4303 105-2601-4303 105-2601-4303 160-3102-4303 105-2601-4303 109-3304-4303 001-4204-4303 105-2601-4303 105-2601-4303 105-2601-4303 109-3304-4303 001-3104-4201 001-2101-4309 001-6101-4309 001-6101-4309 ITEM AMOUNT 34.43 881.50 2,142.79 560.00 153.35 792.36 129.89 216.48 2,000.00 100.00 150.00 3,866.70 14,324.33 284.90 401.25 806.53 22.82 25.02 270.90 11,385.91 10.15 12.10 176.79 48.13 341.61 463.18 22.28 2,422.25 20.40 29.22 265.78 30.59 60.30 1,800.00 288.02 259.80 146.14 PAGE 4 CHECK AMOUNT 34.43 3,024.29 560.00 153.35 792.36 346.37 2,000.00 100.00 150.00 18,475.93 1,230.60 15,584.61 1,800.00 288.02 405.94 VOUCHRE2 02/28/02 15:32 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR NUMBER VENDOR NAME • • 28302 02/28/02 009153 TOSCO FLEET SERVICES 28303 02/28/02 011385 JUDITH TRUJILLO 28304 02/28/02 011419 RYAN TRULOVE CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION MONTHLY CARD CHARGE/JAN 02 MONTHLY CARD CHARGE/JAN 02 MONTHLY CARD CHARGE/JAN 02 MONTHLY CARD CHARGE/JAK.02 MINUTES/PLANNING/1/15/02 APPEARANCE FEE & T-SHIRTS 28305 02/28/02 011209 UCLA CENTER FOR PREHOSP CONTINUING EDUCATION/MAR 2002 28306 02/28/02 004768 UPTIME COMPUTER SERVICE PRINTER MAINT/MARCH 02 28307 02/28/02 000015 VERIZON CALIFORNIA PHONE BILLING/JAN 2002 PHONE BILLING/JAM 2002 PHONE BILLING/JAN 2002 PHONE BILLING/JAM 2002 PHONE BILLING/JAN 2002 PHONE BILLING/JAN 2002 PHONE BILLING/JAN 2002 PHONE BILLING/JAM 2002 PHONE BILLING/JAN 2002 PHONE BILLING/JAM 2002 PHONE BILLING/JAN 02 PHONE BILLING/JAM 02 PHONE BILLING/JAN 02 PHONE BILLING/JAN 02 PHONE BILLING/JAN 02 PHONE BILLING/JAN 02 PHONE BILLING/JAN 02 PHONE BILLING/JAN 02 PHONE BILLING/JAN 02 PHONE BILLING/JAN 02 PHONE BILLING/JAN 02 PHONE BILLING/JAN 02 PHONE BILLING/JAN 02 PHONE BILLING/JAN 02 PHONE BILLING/JAN 02 PHONE BILLING/JAN 02 PHONE BILLING/JAN 02 PHONE BILLING/2/13-3/13 28309 02/28/02 011219 WESTCHESTER MEDICAL GRO BI -ANNUAL PHYSICALS 28310 02/28/02 008583 HAROLD C WILLIAMS 28311 02/28/02 011336 WOODFIN SUITE HOTEL 28312 02/28/02 010500 XO COI+MUNICATIONS PER DIEM/LEAGUE OF CA CITIES MILEAGE HOTEL/BOHLIN/POST CLASS ACCOUNT NUMBER 715-3102-4310 715-2101-4310 715-2201-4310 715-3104-4310 001-4101-4201 001-4601-4308 001-2201-4201 715-1206-4201 715-1206-4304 110-3302-4304 001-2101-4304 001-4204-4321 001-2201-4304 001-4601-4304 001-4202-4304 001-4201-4304 109-3304-4304 110-1204-4304 001-1121-4304 001-1201-4304 001-1132-4304 001-1141-4304 001-1201-4304 001-1202-4304 001-1203-4304 715-1206-4304 001-1208-4304 001-2101-4304 001-2201-4304 110-1204-4304 110-3302-4304 001-4101-4304 001-4201-4304 001-4202-4304 001-4601-4304 001-2101-4304 001-1203-4320 001-4202-4317 001-4202-4317 001-2101-4312 DSL CONNECTIONS/E-MAIL 715-1206-4201 TOTAL CHECKS 19 - ITEM AMOUNT 1.00 1.00 1.00 1.00 240.00 240.00 1,500_00 641.60 291.95 65.18 1,310.09 61.47 197_53 58.86 104_61 74.30 37.53 34.37 9.33 2.33 4.66 37.30 39.63 90.92 58_28 60.62 4.66 704.08 298.41 46.63 125.89 41.96 67.61 470.93 268.11 218.01 1,000.00 150.00 79.75 371.28 124.00 PAGE 5 CHECK AMOUR 4.00 240_00 240_00 1,500.00 641.60 4,785-25 1,000.00 229.75 371.28 124.00 396,307.86 VOUCHRE2 02/28/02 15:32 • • CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS FUND TITLE AMOUNT 001 GENERAL FUND 219,157_41 105 LIGHTG/LANDSCAPG DIST FUND 12,464.02? 109 DOWNTOWN ENHANCEMENT FUND 4,258.75 110 PARKING FUND 2,272.07 125 PARK/REC FACILITY TAX FUND 125,049.8fl 126 4% UTILITY USERS TAX FUND 3,598.00 160 SEWER FUND 463_18. 301 CAPITAL IMPROVEMENT FUND 7,016_011 705 INSURANCE FUND 16,110.64 715 EQUIPMENT REPLACEMENT FUND 5,917_99 TOTAL 396,307.86 r3 PAGE 6 VOUCHRE2 03/05/02 06:43 • • CITY OF HERMOSA, BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS PAGE 1 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 28313 03/05/02 000243 HERMOSA BEACH PAYROLL A PAYROLL/2-16 TO 2-28-02 001-1103 335,495.24 PAYROLL/2-16 TO 2-28-02 001-2037 72.00- PAYROLL/2-16 TO 2-28-02 105-1103 7,973.73 PAYROLL/2-16 TO 2-28-02 109-1103 1,329.67 PAYROLL/2-16 TO 2-28-02 110-1103 39,763.60 PAYROLL/2-16 TO 2-28.-02 117-1103 772.64 PAYROLL/2-16 TO 2-28-02 140-1103 237.07 PAYROLL/2-16 TO 2-28-02 145-1103 1,172.51 PAYROLL/2-16 TO 2-28-02 150-1103 69.43 PAYROLL/2-16 TO 2-28-02 152-1103 18.47 PAYROLL/2-16 TO 2-28-02 160-1103 10,311.09 PAYROLL/2-16 TO 2-28-02 301-1103 2,741.91 PAYROLL/2-16 TO 2-28-02 705-1103 3,789.15 PAYROLL/2-16 TO 2-28-02 715-1103 7,320.00 410,922.51 TOTAL CHECKS 410,922.51 1 Li VOUCHRE2 03/05/02 06:43 • • CITY OF NERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS FUND TITLE AMOUNT 001 GENERAL FUND 335,423.24 105 LIGHTG/LANDSCAPG DIST FUND 7,973.73 109 DOWNTOWN ENHANCEMENT FUND 1,329.67 110 PARKING FUND 39,763.60 117 AB939 FUND 772.64 140 COMMUNITY DEV BLOCK GRANT 237.07 145 PROPOSITION 'A FUND 1,172.51 150 GRANTS FUND 69.43 152 AIR QUALITY MGMT DIST FUND 18.47 160 SEWER FUND 10,311.09 301 CAPITAL IMPROVEMENT FUND 2,741.91 705 INSURANCE FUND 3,789.15 715 EQUIPMENT REPLACEMENT FUND 7,320.00 TOTAL 410,922.51 VOUCHRE2 03/05/02 06:43 • • CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS CLAIiMS.VOUCHER APPROVAL I HEREBY CERTIFY TEAT THE DEMANDS OR CLAIMS COVERED BY THE CHECKS LISTED ON PAGES I TO IS INCLUSIVE, OF THE VOUCHER REGISTER FOR '4)4 - N 7 ? -ARE ACCURATE, FUNDS ARE AVAILABLE FOR PAYMENT, AND ARE P:I• CONFORMANCE TO THE BUDGET. BY FINANCE DIRECTOR DATE A/570a PAGE 3 • March 7, 2002 Honorable Mayor and Members of the Hermosa Beach City Council • '61 -c/2? -6 -- Regular Meeting of March 12, 2002 TENTATIVE FUTURE AGENDA ITEMS Public Hearing: Expenditure of $5,860 of Los Angeles County Community Development Block Grant (CDBG) funds for the general administration of projects funded through the CDBG program for fiscal year 2002-2003. Community Development Director Recommendation to receive and file action minutes from the Parks, Recreation and Community Resources Advisory Commission meeting of March 5, 2002 Recommendation to receive and file action minutes from the Planning Commission meeting of March 19, 2002 February Activity Reports Community Resources Director Community Development Director All Departments Recommendation to receive and file action minutes from the Public Works Commission meeting of March 20, 2002 Public Works Director Public Hearing: Text amendment for front yard requirements on through lots between the Strand and the service road parallel to Hermosa Ave. approx. between 27th Street & 35th Street. Community Development Director Recommendation to receive and file action minutes from the Parks, Recreation and Community Resources Advisory Commission meeting of April 2, 2002 Recommendation to receive and file action minutes from the Planning Commission meeting of April 16, 2002 Public Hearing: Text Amendment for non -required off- site parking. March Activity Reports Community Resources Director Community Development Director Community Development Director All Departments 2c • March 5, 2002 Honorable Mayor and City Council Meeting of Members of the City Council March 12, 2002 CMTA ADVANCED WORKSHOP On January 30t and 31S`, I attended the California Municipal Treasurers Advanced Workshop at Cal Poly Pomona. This workshop is held once a year and the material taught is current and invaluable. This two-day workshop convenes at 10 a.m. and concludes at 9:30 p.m., resuming at 8:30 a.m. the following day and concluding at 5 p.m. The information received is both timely and important for any municipal treasurer or investment officer. Although intense, the knowledge received and' the training provided is invaluable. I find the information absolutely necessary to my job. The speakers come from every investment sector with information and answers to all questions. They are always available at the breaks, at the meal tables and are more than willing to discuss or review their expertise. I also know that the speakerscan be part of my "information network". Just a few of the subjects discussed: • Legislative Updates • Economic Indicators • Investing Bond Proceeds • Arbitrage Rebate and Yeld Restrictions • Municipal Bond Rating • How to Profit from Taking Losses • Trouble Shooting your Investment Program • Duration • Total Return and Portfolio Analytics • Federal Home Loan Bank Debt Issuance and Funding Strategies • Fixed Income Resources 2d • • As I mentioned, all of those giving presentations are specialists in their field of expertise_ I have attended over 10 of these workshops and employ the information obtained constantly. None of the cost for registration, housing, meals and transportation are at City expense, I personally assume all those costs. Respectfully submitted, Noted: orkman, City Treasurer Ste 01,.. 1,11 • en :urrell, ity Manager • • Aft -'16'"" PUBLIC WORKS COMMISSION MEETING OF WEDNESDAY, FEBRUARY 20, 2002 COMMUNITY CENTER, ROOM 4 710 PIER AVENUE 7:00 P.M. MINUTES The meeting was called to order at 7:03 p.m. Mr. Williams welcomed the new Commissioner, Chris Howell. 1. Roll Call Present: Commissioners Howell, Koch, Lombardo and Winnek Commissioner Cheatham was excused. Also present: Harold C. Williams, P.E., Director of Public Works/City Engineer Michael Flaherty, Public Works Superintendent Rhea Punneo, Administrative Assistant, Public Works Department Kenneth Kim, Assistant Engineer, Public Works Department 2. Flag Salute Chairman Winnek led flag salute. 3. Approval of Minutes The minutes of the January 16, 2002 minutes were approved as written. 4. Public Comments None. 5. Correspondence Letter from Robin and Bob Moore of 846 18th Street voicing support for paving 18th Street and noting they are in favor of undergrounding the utility wires in their area. • 1 6. Items for Commission Consideration a. Temporary Closure of the First Alley South of 21st Street Between Ardmore Avenue and Ava Avenue Chairman Winnek recused himself, as he is a resident of Ava Avenue; Commissioner Lombardo became acting Chairman. Mr. Williams presented the item, noting that streets and alleys are not treated equally in the Hermosa Beach Municipal Code. He stated that since there is a sight -distance problem at the location for all vehicles used to test egress from the alley onto Ardmore, Staff's recommendation would be for the Commission to support permanent closure of the alley to vehicular traffic. Public comments followed Mr. Williams' presentation. Riley Suggs, 2017 Ava Avenue Mr. Suggs stated that he'd moved to this location with his parents in 1946 and that the alley under discussion has been open to traffic since that time. He added that there've been no accidents there during those 55 years. He noted that he's tried to use Springfield via the alley but there is traffic both ways. He feels, he cannot "escape" if necessary. Terry Cook, 2022 Springfield Mr. Cook suggested that a study should be done to find out how permanently closing the alley would effect the area. He noted that there'd been one hit and run accident so far. He feels that even if nit is an alley, it's been used as a street and there is a stop sign at the end. He said he feels they are being deprived of a way out of their cul de sac and would like to know what would be done to improve the area — would it be just a large barricade at the end? He asked if it could be made one-way to Ardmore.. Mr. Cook continued, noting that the new wall at the alley is 5-6 feet high and you can't see oncoming traffic. He asked if the developer would be required to repair the alley where it was damaged by trucks. He also asked about dead end, slow, and no outlet signs being put up. He said he wants the best solution for safety in the. neighborhood. He wanted to know what the City planned on doing for this location. Gary Powell, 1940 Ava Mr. Powell said that he is a recent addition to the neighborhood and that getting in and out of Ava was of concern when he bought the house — that he thought the alley was the perfect access route. He noted that when the cars belonging to the tenants of the apartment buildings park on the street, there is no way to leave the area. The alley at least allows for a way out of the area. He feels that their access is being permanently taken away. 2 • Julie Oaks, Ava Resident • Ms. Oaks noted that she'd contacted Sol. Blumenfeld (Community Development Director) before the wall was up — Mr. Blumenfeld responded that since the alley was not wide enough to be considered a street, they did not have to normal requirements. Ms. Oaks suggested that making the alley a walk -street or leaving it open to vehicular traffic and also suggested that the City could impose upon the property owner to cut back and cut down the wall. She noted that whoever got the original approval would probably sue the City. Or could become something pedestrian friendly with turn- arounds for vehicles. All they want to do is make it better. Ms. Oaks also noted that emergency vehicles never could get up there so that that was not an issue. Diane Norocea, Area Resident Ms. Norocea stated that she is in favor of making it a pedestrian area — their street is full of young children and there is a definite safety issue here. She feels that it is not really a street. She noted that she'd also like to see the alley between Springfield and Ava as an extension of the Ardmore to Ava walk -street. Rick Heidner, 1936 Springfield Mr. Heidner agrees that everyone will have to think this all the way through. He believes that unless there is a barrier, skateboarders will end up getting hit eventually. He believes that apartment parking is getting more and more serious. Vic Winnek, Ava Resident Mr. Winnek stated that his property abuts the alley at the northernmost area. He noted that in legal terms it is not an alley, it is a culvert to take water runoff, adding that by definition, an alley is Tess than 25' wide (the alley under discussion is approximately 1.0'� wide) and its primary purpose is to allow entrance to property. At this time neither of the properties abutting the alley have access. He said that Ava is not a true cul-de-sac in that there is nowhere to turn at the end. He is no longer able to use his garage or his driveway — he has to park on Ava. He also noted that reopening the alley would leave the City open for liability and if the wall were to be removed, there could be litigation for the City. He said that while is has been neighborhood access for years, it important to remember that its main purpose is strictly drainage. Michelle Waller, 1940 Ava Ms. Waller stated she believes it should be left open for vehicular traffic. The alley access would at least allow a way to get around the parking. She thinks it just may be a necessary evil but it should definitely be left open, perhaps one-way. 3 • Commission discussion brought out the following information. o In the City, an alley is defined as any roadway 20' in width or less, therefore Community Development could not apply street rules to this location and couldn't deny the developer a permit. o Mr. Williams made the decision to temporarily close the alley due to the potential for liability — only the City Council can make the final decision with regard to permanently closing the alley to vehicular traffic. o The issue is that there is a line -of -sight problem and that that passageway was not designed to carry vehicular traffic. o It was noted that the wall is on private property, not in the public right-of-way and meets the criteria for a rear yard as opposed to a front yard. o There would be no difficulty making the alley a walk -street; it could also be made one-way, eastbound. o Per the City Code this is not a street but does fit the definition of an alley. o Approximately 64 households would be affected on Ava and Springfield. o The passage way has been closed since July 3, 2001. No legal parking is permitted in the passageway. o If it became a walk -street, would look at closing it at Ava and at Ardmore. It would be closed so that pedestrian traffic could use the right of way. This would include bicyclists and skateboards would also be able to use it. o Twenty-two people signed the petition presented to the Commission, which is requesting that the first alley south of 21st Street between Ardmore Avenue and Ava Avenue be opened at the earliest opportunity and remain open permanently. o Ava is a dead end, cul-de-sac without a turn -around. Trudy Cook, 2022 Springfield She noted her concern that if anything happens at the end of the street at 21st Street, the residents are stuck on their streets. Mr. Williams noted that they would be recommending bollards with lights at the bottom so that in the event of the emergency, they could be unlocked — would be easier than trying to get past the vehicles that are parked on the street. 4 Nick Norocea, Ava Resident Mr. Norocea stated that this is a dead end to a deadly exit; it unsafe to exit on Ardmore. He feels the reality is that it is an unsafe exit; access via Springfield is available as an alternative. He agrees that it was never designed to be a traffic street and that it was provided only for the collection of water. He thinks some pedestrian way with steps would be appropriate. Further Commission discussion prompted the following: o It might be a good idea to investigate other circulation elements or at least allow for space to turn around; possible trimming back some of the existing trees; would like to see something that would enhance circulation even if the alley is not reopened. o Parking could be eliminated if the ability to turn around is considered as an addition to the street. o Permit parking was suggested. MOTION by Commissioner Howell to leave the temporary closure in place and ask Staff to do a study on how could enhance circulation with the closure in place. Mr. Williams commented there are only two ways to provide more space: 1. Take away parking on both sides of the street 2. Take away property from both sides of the street There was no second to Commissioner Howell's motion Further discussion resulted in the following motion: MOTION by Commissioner Koch to have further studies done before the Commission makes a recommendation to Council. Seconded by Commissioner Lombardo. Aye: Howell, Koch, Lombardo Nay: None Abstain: None Absent: Cheatham Additional commentary from the public brought up the subject of parking permits and they were referred to the City Manager, Steve Burrell. It was also noted that included in the report from Staff should be structural suggestions, need to look at from the point of view of the whole neighborhood and look at it from a policy point of view, not just structural. Want the whole range of options available. 5 b. Consideration of the Use of Pedestrian Signs in Crosswalks Mr. Williams presented this item, noting that the signs under discussion are not traffic control devices. /It is felt it is a good idea but has some disadvantages - vehicles hit them when making turns and people have a tendency to stop even if there are no pedestrians in the crosswalk which could result in rear -end collisions and they do restrict the turning radius of large vehicles. They do have a flexible base so do not get knocked off. If the City were to consider using them, he'd like to use the intersection at Pier and Bard with the west approach as a test intersection. Since they are not true traffic control device, not an item for Council at this time. Would have to speak with the City Attorney about potential for liability. Mr. Williams took this opportunity to advise the Commission that Council had approved the traffic signal for the intersection of Ardmore Avenue and 16th Street. It was suggested by the Commissioners that Loma and Pier and Cypress and Pier would also make good test crosswalks. It was noted that experience would be the decision maker for where the test signs would be located. Since it is not currently an approved traffic control device, there is the potential for liability, how much liability will be determined when discussed with the City Attorney. MOTION by Commissioner Lombardo to pursue the use of the pedestrian crosswalk signs at crosswalks. Seconded by Commissioner Koch. Ayes: Howell, Koch, Lombardo, Winnek Nayes: None Absent: Cheatham Abstain: None c. Consideration of a Citywide Traffic Safety Education Campaign Mr. Williams presented the item noting that this was part of the Three E's — Engineering, Education, and Enforcement — in order to have traffic safety. Discussion of the item brought out the following information. It's disturbing that people don't want their streets paved because they anticipate traffic problems. o Signs for safety programs might contribute to "sign pollution" and people may be "blind" to the important signs. o Funding would probably be from the General Fund unless it would qualify for grand monies. Grant monies would require traffic studies. o Money available would determine the size of the program and the funds would be determined by the City Council. 6 • • o Cities to the north and south are utilizing the same kind of program. o No high -accident locations have been decided but speeding is everywhere. o The Police Department would have to get the information to the Commission regarding the speeding violations. MOTION by Commissioner Lombardo to direct Staff to pursue the development and implementation of a citywide traffic safety education campaign. Seconded by Commissioner Howell. Ayes: Howell, Koch, Lombardo, Winnek Nayes None Absent: Cheatham Abstain: None 7. Commissioner Reports The Construction Standards Subcommittee met with Mr. Williams and Staff and is now more focused. 8. Agendas for January Council Meetings a. Activity Report b. Project Status Report 9. Items Requested by Commissioners None 10.Other Matters Commissioner Lombardo and Commissioner Howell will be the subcommittee to look - into the citywide traffic safety education program. Commissioner Cheatham, via Commissioner Winnek, asked if the problem at Ava and Ardmore was possibly indicative of the need for a Program Manager. Commissioner Winnek asked about the new cuts and construction being done on Ardmore since it has just recently been redone. Mr. Williams advised that the utility companies were out there in response to residential service requests. Slurry seal adds no structural support to the pavement — only seals the pavement. They will be returning the street to its original condition. Mr. Flaherty noted that it is as frustrating to City Staff as it is to the residents when the utility companies come in after work has been done on City streets and noted that the work is still being worked on to meet Staff's satisfaction. 7 • • Mr. Williams advised that every utility is notified before a project is started. He also noted that they receive permits and that the Public Works Inspector is on all of them when they are working in the public right-of-way. Commissioner Winnek noted that the Public Works Inspector is quite diligent in his job. Commissioner Koch asked about the Hillcrest & Rhodes project and was advised that the project will be on the agenda at the March meeting. Commissioner Howell asked how to keep private developments from undermining traffic safety Required to conform to code and make certain improvements to the public infrastructure. In relation to item 6a, which had a negative impact on the community, he wondered if there is some way to see private developments not have that negative impact. Some way to see private developments not have that negative impact — maybe the commission could study that or have the commission make a statement. He noted that he wonders if they, as a commission, could study that or form some general statement that would support staff in dealing with private land owners in dealing with issues like this. Mr. Williams said Staff could bring ideas to them. Commissioner Howell said he'd like to know how to help avoid situations like this in the future sees the question coming up again and again. Would appreciate any information Staff could provide. 11. Public Comments None. 12. Adjournment At 8:45 p.m. the meeting adjourned to the Joint Workshop with the Planning Commission on Wednesday, February 27, 2002. CERTIFICATION I hereby certify that the foregoing minutes are a true -and complete record of the action taken by the Public Works Commission of Hermosa Beach at the regularly scheduled meeting of February 20, 2002. Victor Winnek, Chairman Harold C. Williams, P.E., Secretary Date 8 rr • March 5, 2002 Honorable Mayor and Members of the Hermosa Beach City Council • a-r-P-`-e-11-s2- Regular Meeting of March 12, 2002 REQUESTS FROM REDONDO UNION HIGH SCHOOL AND MIRA COSTA HIGH SCHOOL FOR DONATIONS TO GRAD NIGHT 2002 Recommendation: That the City Council approve donations of $1000 to the Redondo Union High School Grad Night Committee 2002 and $1000 to the Mira Costa High School G.R.A.D. Booster Club. Background• These requests have been approved annually since 1998. The amount originally approved in 1998, and subsequently requested annually by each Grad Night Committee is $1000. These donations are budgeted. Respectfully submitted, Stephen R. Burrell City Manager 2f CHAIR Laura Somers 543-1988 TREASURER Cathy Heffernan 316-8225 SECRETARY Gabrielle Adams 372-8690 FACULTY ADVISOR Shannon Rodriguez 798-8665, x2043 • • 21g-S5G rack 9\aght Committee 2002 City of Hermosa Beach 1315 Valley Dr. Hermosa Beach, CA. 90254 FEB 3 200 Dear Mayor and City Council Members: This is a request for your support.of the Redondo Union High School Class of 2002 Grad Night event. Our theme for this year's all-night, safe, sober, and spectacular celebration for our seniors is Seahawk Survivor. Grad Night, a non-profit organization, is produced by concerned parents and contributions are tax deductible. Business and community support are needed to meet our goals for a successful event. Your financial donation will help make affordable ticket prices. We believe Grad Night is an example of parents and community working together. To acknowledge our major donors, who donate $500 or more, we plan to have a banner made with their names listed. It will be displayed in a highly visible area so the public will also be aware of our sponsors and their community support. We would like to Thank You for your past years donation of $1000. Please consider supporting us again this year as you determine your charity donations. Checks should be made payable to: RUHS Grad Night and may be mailed to Laura Somers at the address below. On behalf of the Class of 2002, thank you for your time and consideration of our request. Sincerely, Laura Somers 509 S. Maria Ave. Redondo Beach, CA. 90277 (310) 543-1988 >40")/ueL_- • S Mira Costa High School G.R.A.D. Graduate Resisting Alcohol & Drugs Booster Club P.O. Box 1079 Manhattan Beach, CA 90267-1079 February 13, 2002 Mayor Kathy Dunbabin and the Hermosa Beach City Council 1315 Valley Drive Hermosa Beach, CA 90254 13 Dear Mayor Dunbabin and Members of the City Council: I am sending this letter on behalf of the Mira Costa G.RA.D. (Graduate Resisting Alcohol and Drugs) Booster Club (formerly operating under the auspices of the Mira Costa PTSA as the Grad Night Committee) that is organizing the thirteenth annual GRAD NIGHT for Mira Costa Class of 2002's graduating seniors. As you know, this all night event is designed to save lives by providing a safe, controlled, drug and alcohol free alternative to drinking parties that can follow special events such as graduation. Thanks to your past generous support and that of community businesses, we have been able to present a fantastic celebration that attracts over 85% of the graduates. With the great success of past years, we are looking forward to even greater participation this year. As in the past, we are taking the celebration off campus to another location where fun, exciting and safe activities are planned. Our budget is larger than ever; we need to raise approximately $43,000. Last year the City of Hermosa Beach donated $1,000.00 to GRAD NIGHT and we look forward to continued support at this level if not more. The City's generous support has been the key to the success of our program and is very much appreciated by the students and parents as well as other community members. In addition, I would ask that you consider placing this event in your budget for next year, keeping in mind that next year's Class of 2003 and each successive class thereafter, appears to be growing. Thank you for taking the time to consider this request. We look forward to hearing from you soon. Sincerely, 1' W ' Clare Walkley Fundraising Chairperson( 10-374-2022) Please send donations to: MCHS G.R.A.D. Booster Club P.O. Box 1079 Manhattan Beach, CA 90267-1079 (TAX I.D. #95-4786227) git • Honorable Mayor and Members of The Hermosa Beach City Codncil March 4, 2002/v.=1— Regular Meeting of March 12, 2002 PROJECT NO. CIP 01-532 SOUTH PARK ROLLER HOCKEY RINK ACCEPTANCE Recommendation: It is recommended that the City Council: 1. Accept the work by Athletica, Inc. for Project No. CIP 01-532 South Park Roller Hockey Rink; 2. Authorize the Mayor to sign the Notice of Completion; and 3. Authorize Staff to release payment to Athletica, Inc. (10% retained for 35 days following filing of Notice of Completion). Background: On July 24, 2001, City Council approved the construction contract for Project No. CIP 01-532 South Park Roller Hockey Rink to Athletica, Inc. in the amount of $124,792 plus contingency of $12,500. At this time, construction has been completed. The completed scope of work includes installation of the hockey rink with extended netting system, re -coating and re -painting of the rink and installation of new hockey goals. The contractor has completed the work to the satisfaction of the Director of Public Works/City Engineer. Fiscal Impact: The project is completed under budget; therefore, no additional appropriation is required. 2g Respectfully submitted, Assistant Engineer Noted for Fiscal Impact: Viki Copeland Finance Director Concur: arold C. Williams, P.E. Director of Public Works/City Engineer ti Concur: 00 // Ste►e Burrell City Manager F:\B95\PWFILES\CCITEMS\01-532 acceptance 3-12-02.doc /r9L--15--L • • January 23, 2002 Honorable Mayor and Members of The Hermosa Beach City Coundil Regular Meeting of March 12, 2002 PROJECT NO. CIP 00-171 ARDMORE AVENUE STREET IMPROVEMENTS - VARIOUS LOCATIONS - ACCEPTANCE Recommendation: It is recommended that the City Council: 1. Accept the work by Nobest Inc. for Project No. CIP 00-171 Ardmore Avenue Street Improvements — Various Locations; 2. Authorize the Mayor to sign the Notice of Completion; and 3. Authorize Staff to release payment to Nobest Inc. (10% retained for 35 days following filing of Notice of Completion). Background: On March 27, 2001, City Council approved the award of the construction contract for Project CIP No. 00-171 Ardmore Avenue Street Improvements — Various Locations to Nobest Incorporated. The proposed work included removal of the pavement, sidewalks, striping, curb and gutter, and the installation of AC pavement, concrete pavement, sidewalk, curb and gutter, pothole repair, crack seal, slurry seal, and thermoplastic striping. The contractor has completed the work to the satisfaction of the Director of Public Works/City Engineer. Analysis: 1. The project was constructed according to the plans, specifications and change orders prepared by Staff. Therefore, Staff recommends acceptance of the work as complete. 2. The project was completed on schedule. Start date: Contract time: Time Suspended: Date of completion: July 9, 2001 65 working days 51 days December 24, 2001 2h • • There were 51 suspended days due to problems with slurry seal scheduling, cold temperatures unsuitable for slurry, and time required to execute the change order and supplemental agreement to perform pothole repairs and slurry sealing on the additional section of Ardmore Avenue between Pier Avenue and 2nd Street. The City took beneficial occupancy on December 24, 2001. The remaining punch list items have all been completed. Fiscal Impact: The project was completed under budget and the remaining unexpended project balance is approximately $54,732. Respectfully submitted, Concur: JPAra,,, Tristan D. Malabanan Assistant Engineer Noted for Fiscal Impact: Viki Copeland Finance Director 2 a4,reei ‘Jtt.tt: arold C. Williams, P.E. Director of Public Works/City Engineer Concur: Ste City n c urrell anager F:\B95\PWFILES\CCITEMS\00-171 acceptance -Ardmore 3-12-02.doc • Honorable Mayor and Members 9f The Hermosa Beach City Council February 27, 2002 Regular Meeting of March 12, 2002 SET A PUBLIC HEARING FOR THE VACATION OF A PORTION OF 8TH STREET BETWEEN THE STRAND AND BEACH DRIVE Recommendation: It is recommended that the City Council approve and adopt the attached Council Resolution entitled: "A RESOLUTION OF THE COUNCIL OF THE CITY OF HERMOSA BEACH DECLARING ITS INTENTION TO VACATE AND ABANDON FOR PUBLIC PURPOSES A PORTION OF 8TH STREET, BETWEEN THE STRAND AND BEACH DRIVE, AS SHOWN ON THE TRACT OF HERMOSA BEACH AS PER RECORDED MAP BOOK 1, PAGES 25-26, IN THE OFFICE OF THE LOS ANGELES COUNTY RECORDER." Background: The property owner of 740 The Strand has applied to gain possession of the adjacent unused portion of the walk -street right-of-way on 8th Street between The Strand and Beach Drive. In 1994, the civil case of Thomas P. Allen et. al. versus the City of Hermosa Beach was settled with the court order and stipulation that unused walk -street right-of-way adjacent to The Strand corner Tots be vacated to the adjacent property owner. In return for the vacated lot, the property owner was required to provide a survey and title report of the property and deed to the City that portion improved as a walk -street. Accordingly, the property owner of 740 The Strand has done so. Therefore, the vacation proceeding can move forward. On February 16, 1999, the Planning Commission declared by minute order that the proposed vacation of a portion of certain walk -streets between The Strand and Beach Drive on 1St 5th 6th 7th 8th22nd' 24th The Strand and Hermosa Avenue on 25th and 26th Streets are not in conflict with the goals and policies of the City's General Plan. Analysis: Staff has determined that the City's General Plan Objectives and Policies do not conflict with the subject vacation. Further, the subject portion of the right-of-way is not shown on the General Plan Circulation Element Map for future use and the City does not have fee interest in the right-of-way. A Resolution of Intention must be adopted by the City Council at a regularly scheduled public City Council meeting. Notice of this Resolution must be published in a local newspaper fifteen days before the public hearing before the City Council. In addition, the proposed vacated portions of street must be posted with a Notice of Public Hearing at least 10 days 2i • • before the hearing. This public hearing should be set for April 9, 2002, thereby allowing sufficient time for the City Council to hear, review and comment. Written notices are to be sent to'all public utilities. If after the April 9, 2002 public hearing the City Council finds that the portion of 8th Street thereof is not necessary for present or future street purposes, a Resolution is adopted ordering the vacation of the street. Should public utilities exist in the vacated street, they shall be preserved and protected in the Resolution of Vacation. The attached Resolution of Intention provides for a public hearing on the matter on April 9, 2002 at 7:30 P.M. in Room 4 of the Community Center, 710 Pier Avenue, as required by Section 8322 of the California Streets and Highways Code. Fiscal Impact: Since this item is considered to be a routine item of work, no additional allocation is required. Attachments: Resolution Map Respectfully submitted, H /gehZ-¢& Homayoun A. Behboodi Associate Engineer 2 Concur: Harold C. Williams, P.E. Director of Public Works/City Engineer ' h R. Brrell City Manager F:\B95\PWFILES\CCITEMS\8th street vacation 2-27-02.doc • • RESOLUTION NO. 02/ - A RESOLUTION OF THE COUNCIL OF THE CITY OF HERMOSA BEACH DECLARING ITS INTENTION TO VACATE AND ABANDON, FOR PUBLIC PURPOSES, A PORTION OF 8TH STREET, BETWEEN THE STRAND AND BEACH DRIVE, AS SHOWN ON THE TRACT OF HERMOSA BEACH AS PER RECORDED MAP BOOK 1, PAGES 25 & 26, IN THE OFFICE OF THE LOS ANGELES COUNTY RECORDER. WHEREAS, that portion of the southerly twenty-two (22) feet of 8th Street, adjacent to Lot _7, Block 8, between The Strand and Beach Drive, is unnecessary for present or prospective public street purposes, and WHEREAS, the public interest, necessity and convenience require the City Council to vacate and abandon said portion of street, and WHEREAS, said portion of street as above described is shown on the official map of the City of Hermosa Beach, at the office of the City Clerk of said City to which all parties interested are referred for particulars as to the proposed vacation and abandonment, and WHEREAS, the City Council elects to proceed in said vacation particulars as to the proposed vacation and abandonment, and WHEREAS, the City Council elects to proceed in said vacation and abandonment under Section 8300 to 8324, inclusive of the Street and Highway Code of the State of California as amended. NOW THEREFORE be it resolved by the City Council of the .City of Hermosa Beach as follows: SECTION 1. Hereby determines that the public convenience and necessity require that an easement be retained for construction and maintenance of utility lines within the limit of the street vacation as described herein above. SECTION 2. Notice is hereby given that a public hearing shall be held on such proposed vacation on April 9, 2002, at the hour of 7:30 p.m. in Room 4 of the Community Center, 710 Pier Avenue, Hermosa Beach, California, at which time any and all persons interested persons may present evidence or object to the proposed vacation. SECTION 3. The City Council hereby directs that the notice of the public hearing be published pursuant to Section 8322 of the California Streets and Highways Code and be posted conspicuously along the portion of the right-of-way on 8th Street proposed to be vacated pursuant to Section 8323 of the California Streets and Highways Code. SECTION 4. This resolution shall take effect immediately upon its adoption. • • PASSED APPROVED AND ADOPTED THIS 12th DAY OF MARCH 2002. PRESIDENT of the CITY COUNCIL and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: CITY CLERK CITY ATTORNEY 2 F:\B95\PWFILES\RESOS\8th street vacation intention 2-27-02.doc Z 1N�WH�t/llt�. dVW NOLLVOO1 D Z LOT 1 1 N . PORTION 8TH STREET N TO BE VACATED LOT7 BLOCK 8 w HERMOSA BEACH, M.B. 1-25-26 N 1 N'LY, LINE LOT 6, BLOCK 8 HERMOSA BEACH, M.B. 1-25-26 7 TH STREET 1 T Ah #y • (3//d/D-0- March 4, 2002 Honorable Mayor and Members,of Regular Meeting 'of The Hermosa Beach City Council March 12, 2002 PROJECT NO. CIP 00-172 21ST ST. STREET IMPROVEMENTS FROM VALLEY DRIVE TO 150 FEET WEST OF POWER STREET - AWARD CONSTRUCTION CONTRACT & APPROVE PROFESSIONAL SERVICES AGREEMENT FOR CONSTRUCTION MANAGEMENT/INSPECTION SERVICES Recommendation: It is recommended that the City Council: 1. Award the construction contract for Project No. CIP 00-172 21st St. Street Improvements to Palp Inc. dba Excel Paving Company of Long Beach, California, in the amount of $88,750; 2. Authorize the Mayor to execute and the City Clerk to attest the construction contract subject to approval by the City Attorney; 3. Authorize the Director of Public Works to make minor changes as necessary within the contingency of $9,000; 4. Approve the attached Professional Services Agreement No.01-008 between the City and Uniplan Engineering, Inc. for providing Construction Management & Inspection services for $18,000; and 5. Authorize the City Clerk to attest and the Mayor to execute said agreement upon approval as to from by the City Attorney. Summary: On January 8, 2002, City Council authorized advertising for bids. The project was advertised in the Easy Reader, Green Sheet (Construction News Reporter), and Daily Construction Services. A total of 9 bid packages were picked up by the contractors. The City Clerk received 4 bids by the closing date of February 14, 2002. The bids were publicly opened and read aloud. The bid results are as follow: BIDDER CITY TOTAL BID AMOUNT. P_alp, Inc. dba Excel Paving Long Beach, CA - :,88,750.00 Sequel Contractors, Inc. Downey, CA 99,995.25 Damon Construction Co. Carson, CA 103,130.00 Civil Works Corp. Bellflower, CA 108,839.60 r • • The price of the apparent lowest bidder, Palp, Inc. dba Excel Paving, is $21,250 (approximately 20%) below the engineer's estimate of $110,000. Staff has reviewed the low bidder's documents and has found them to be in order. Additionally, Staff has verified the status of contractor's license through the California Contractors State License Board. Staff requests that Council approve the Professional Services Agreement with Uniplan Engineering, Inc. to provide construction management and inspection services for this project. Their services are required to augment the engineering and inspection capacity of the Department of Public Works. In June 2001, Uniplan Engineering was selected through a competitive Request for Proposals process to provide management and construction services for the City. They have demonstrated and provided management and inspection services to the satisfaction of the Director of Public Works for the following projects. D Project No. CIP 00-139 Hermosa Avenue Street Improvements from 16th Street to 26th Street and 19th Street from Hermosa Avenue to Monterey Boulevard D Project No. CIP 01-168 Manhattan Avenue Street Improvements from 27th Street to the north City limit and Greenwich Village from Hermosa Avenue to Monterey Boulevard Project No. CIP 00-171 Ardmore Street Improvements from 1st Street to 2nd Street and 25th Street to Gould Avenue They would be ideal to provide management and inspection services since they are familiar with the City Standards and public right-of-way requirements for construction. Furthermore, they have provided a high level of public relations with residents and property owners for the above mentioned projects. Fiscal Impact: The apparent lowest bid price of $88,750, contingency of $9,000 and the professional services for $18,000 bring the total project budget to $115,750. Sufficient funds are available; therefore, no additional appropriation is needed. Attachment A: Professional Services Agreement B: Project Location Map t Respectfully submitted, Assistant Engineer Noted for Fiscal Impact: Viki Copeland Finance Director • • Concur: arold C. Williams, P.E. Director of Public Works/City Engineer Concur: Stephe urrell City Ma ager F:1B95\PWFILES\CCITEMS\00-172 Award Construction Contract 3-4-02.doc • • PSA No. 01.008 PROFESSIONAL SERVICES AGREEMENT CONSTRUCTION'MANAGEMENT/INSPECTION SERVICES FOR PROJECT NO.'CIP 00-172 21ST ST. STREET IMPROVEMENTS THIS AGREEMENT, made and entered into this 12th day of March, 2002 at Hermosa Beach, County of Los Angeles, State of California, by and between the CITY OF HERMOSA BEACH, through its duly elected, qualified and acting MAYOR, hereinafter called the CITY, and Uniplan Engineering, Inc. hereinafter called the CONSULTANT. WITNESSETH: That the CONSULTANT for and in consideration of the covenants, conditions, agreements, and stipulations of the CITY herein expressed, does hereby agree to furnish to the CITY professional services and materials, as follows: ARTICLE I - Scope of Work CONSULTANT shall perform all work necessary to complete in a manner satisfactory to CITY the services set forth in the plans and specifications or the scope of work attached as Exhibit "A". ARTICLE II - Costs The CITY agrees to pay CONSULTANT for all the work or any part of the work performed under this Agreement at the rates and in the manner established in the attached Bid Proposal. Total expenditure made under this contract shall not exceed the sum of $18,000. This fee includes all expenses, consisting of all incidental blueprinting, photography, travel, and miscellaneous costs, estimated to be accrued during the life of the contract. It also includes any escalation or inflation factors anticipated. No increase in fees will be allowed during the life of the contract. Any increase in contract amount or scope shall be by express written amendment approved by the CITY and CONSULTANT. The CONSULTANT will be reimbursed for costs incurred in the performance hereof as are allowable under the provisions of Part 1-14 of the Federal Procurement Regulations. ARTICLE III - Method of Payment CONSULTANT shall be reimbursed monthly in arrears based upon the hourly services provided. CONSULTANT shall submit invoices in triplicate and addressed to the CITY, c/o the Finance Department, 1315 Valley Drive, Hermosa Beach, CA 90254-3884. ATTACHMENT A • • ARTICLE IV - Subcontracting CONSULTANT shall 'not be permitted to subcontract any portion of this contract without the express written consent of the CITY. ARTICLE V - Completion Date CONSULTANT shall commence work under this agreement upon execution of this agreement and shall complete the work according to the schedule submitted as part of Exhibit "A", however, the CITY's Director of Public Works may extend the completion date as required by the scope of this contract. Any contract time extension shall require the express written consent of the Director of Public Works. ARTICLE VI - Accounting Records CONSULTANT must maintain accounting records and other evidence pertaining to costs incurred which records and documents shall be kept available at the CONSULTANT's California office during the contract period and thereafter for three years from the date of final payment of Federal funds hereunder. ARTICLE VII - Ownership of Data All data, maps, photographs, and other material collected or prepared under the contract shall become the property of the CITY. ARTICLE VIII - Termination This contract may be terminated at any time for breach and the CITY may terminate unilaterally and without cause upon seven (7) days written notice to the CONSULTANT. All work satisfactorily performed pursuant to the contract and prior to the date of termination may be claimed for reimbursement. ARTICLE IX - Assignability CONSULTANT shall not assign or transfer interest in this contract without the prior written consent of the CITY. ARTICLE X - Amendment It is mutually understood and agreed that no alteration or variation of the terms of -this contract, or any subcontract requiring the approval of,.the CITY, -shall be valid unless made in writing, signed by the parties hereto, and approved by all necessary parties. 2 • • ARTICLE XI - Non -Solicitation Clause The CONSULTANT warrants that he or she has not employed or retained any company or persons, other than a bona fide employee working solely for the CONSULTANT, any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, .the CITY shall have the right to annul this contract without liability, or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. ARTICLE XII - Equal Opportunity Assurance During the performance of this contract, the CONSULTANT agrees as follows: A. The CONSULTANT will not discriminate against any employee or applicant for employment because of race, sex, creed, color or national origin. The CONSULTANT will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, sex, . creed, color or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoffs or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The CONSULTANT agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. B. The CONSULTANT will, in all solicitations or advertisements for employees placed by or on behalf of the CONSULTANT, state that all qualified applicants will receive consideration for employment without regard to race, sex, creed, color or national origin. C. The CONSULTANT will permit access to their books, records and accounts by the applicant agency, the State, the Federal Highway Administration and/or the National Highway Traffic Safety Administration for purposes of investigation to ascertain compliance with this nondiscrimination clause. D. In the event of the CONSULTANT's noncompliance with the nondiscrimination clauses of this contract, this contract may be canceled, terminated or suspended in whole or in part. ARTICLE XIII- Clean Air Act During the performance of this Contract, the CONSULTANT agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act of 1970 (42 U.S.C. 1857 et seq.) and the Federal Water Pollution Control Act (33 U.S.C. 1251 et seq.) as amended. 3 i • ARTICLE XIV - Indemnity CONSULTANT agrees to indemnify the CITY, its officers, employees and agents against, and will hold and save each of them harmless from, any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of the negligent acts or intentional tortious acts, errors or omissions of CONSULTANT, its agents, employees, subcontractors, or invitees, provided for herein. CONSULTANT will defend any action or actions filed in connection with any of said claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees incurred in connection herewith. CONSULTANT will promptly pay any judgment rendered against CITY, its officers, agents or employees for any such claims, damages, penalties, obligations, or liabilities. In the event CITY, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against CONSULTANT for such damages or other claims arising out of or in connection with the sole negligence of CONSULTANT hereunder, CONSULTANT agrees to pay CITY, its officers, agents, or employees, any and all costs and expenses incurred by CITY, its officers, agents or employees in such action or proceeding, including but not limited to reasonable attorney's fees. ARTICLE XV - Insurance A. Without limiting CONSULTANT'S obligations arising under ARTICLE XIV - Indemnity , CONSULTANT shall not begin work under this Agreement until it obtains policies of insurance required under this section. The insurance shall cover CONSULTANT, its agents, representatives and employees in connection with the performance of work under this Agreement, and shall be maintained throughout the term of this Agreement. Insurance coverage shall be as follows: , Automobile Liability Insurance with minimum coverages of $500,000 for property damage, $500,000 for injury to one person/single occurrence, and $500,000 for injury to more than one person/single occurrence. ii. Public Liability and Property Damage Insurance, insuring CITY its elected and appointed officers, agents, and employees from claims for damages for personal injury, including death, as well as from claims for property damage which may arise from CONSULTANT'S actions under this Agreement, whether or not done by CONSULTANT or anyone directly or indirectly employed by CONSULTANT. Such insurance shall have a combined single limit of not less than $1,000,000. iii. * 'Worker's Compensation Insurance for all CONSULTANT'S employees to the extent required by the State of California. B. Deductibility Limits for policies referred to in subparagraphs A (i) (ii) and (iii) shall not exceed $5,000 per occurrence. 4 i. • C. Additional Insured. City, its elected and appointed officers, agents, and employees shall be named as 'additional insureds on policies referred to in subparagraphs A (i) and (ii). D. Primary Insurance. The insurance required in paragraphs A (i) (ii) and (iv) shall be primary and not excess coverage. E. Evidence of Insurance. Consultant shall furnish CITY, prior to the execution of this Agreement, satisfactory evidence of the insurance required, issued by an insurer authorized to do business in California, and an endorsement to each such policy of insurance evidencing that each carrier is required to give CITY at least 30 days prior written notice of the cancellation of any policy during the effective period of the Agreement. All required insurance policies are subject to approval of the City Attorney. Failure on the part of CONSULTANT to procure or maintain said insurance in full force and effect shall constitute a material breach of this Agreement or procure or renew such insurance, and pay any premiums therefor at CONSULTANT'S expense. ARTICLE XVI - Enforcement of Agreement In the event that legal action is commenced to enforce or declare the rights created under this Agreement, the prevailing party shall be entitled to an award of costs and reasonable attorney's fees in the amount to be determined by the court. ARTICLE XVII - Conflicts of Interest No member of the governing body of the CITY and no other officer, employee, or agent of the CITY who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Agreement; and the CONSULTANT further covenants that in the performance of this Agreement, no person having any such interest shall be employed. ARTICLE XVIII - Independent CONSULTANT The CONSULTANT is and shall at all times remain as to the CITY a wholly independent consultant. Neither the CITY nor any of its agents shall have control over the conduct of the CONSULTANT or any of the CONSULTANT's employees, except as herein set forth. The CONSULTANT shall not at any time or in any manner represent that it or any of its agents or employees are in any manner agents or employees of the CITY. ARTICLE XIX - Entire Agreement of the Parties This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the employment of CONSULTANT by CITY and contains all the covenants and agreements between the parties with respect such employment in any manner whatsoever. Each party to this Agreement acknowledges that 5 • • no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement or amendment hereto shall be effective unless executed in writing and signed by both CITY and CONSULTANT. ARTICLE XX - Governing Law This Agreement shall be governed by and construed in accordance with the laws of the State of California, and all applicable federal statutes and regulations as amended. .IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF HERMOSA BEACH CONSULTANT MAYOR: Mayor, City of Hermosa Beach Agent, Uniplan Engineering, Inc. ATTEST: Elaine Doerfling, City Clerk APPROVED AS TO FORM: City Attorney F:\B95\PWFILES\CIP\00-172 21ST IMPROVEMENTS\psa-uniplan engineering.doc 6 • • EXHIBIT A SCOPE OF WORK Construction management/inspection services for Project No. CIP 00-172 21St St. Street Improvements. 1. Coordinate and attend construction meetings. 2. Coordinate with Southern California Edison, Adelphia, Verizon, and other utility companies. 3. Provide construction inspection to ensure that the contractors are in full compliance with construction documents. 4. Provide plant inspection, if necessary. 5. Prepare daily inspection reports and progress photos with weekly summary reports. Submit to the City on a weekly basis. 6. Provide videography (visual documentation) of site conditions before, during and after the construction. 7. Answer contractor's questions regarding community issues, design issues and review/monitor contractor's progress and schedule. 8. Evaluate progress payments and change order requests. 9. Conduct final job walk and prepare "punch list". 10. Recommend for final acceptance of projects. 11. Maintain separate project construction records and prepare separate record drawings to be given to the City at the end of each project. • POJECT LOCATIO\ VA ' NTS PROJECT NO. CIP 00-172 21st ST. STREET IMPROVEMENTS VALLEY DRIVE TO 150 FEET WEST OF POWER STREET 3nNi3AV 3d0YN4dy DATE: 9-19-01 DEPARTMENT OF PUBLIC WORKS CITY OF HERMOSA BEACH SCALE: NOT TO SCALE ATTACHMENT B rt • Honorable Mayor and Members of the Hermosa Beach City Council March 7, 2002 Regular Meeting of March 12, 2002 TENTATIVE DATES FOR REVIEW OF THE 2002-2003 BUDGET Recommendation It is recommended that the City Council set dates for review of the 2002-2003 Budget: Question and Answer Session Monday, May 20, 2002, 6:30 P.M. Budget Workshop Thursday, May 23, 2002, 7:10 P.M Background The 2002-03 Proposed Budget will be delivered to the City Council on or before May 15, 2002 as required by the Municipal Code. We are recommending that a Question and Answer Session be held on May 20, 2002 (tentative date). The first Question and Answer Session was held last year. We are also recommending that one workshop be scheduled May 23, 2002 (tentative date) to review the proposed budget since, in recent years, only one has been necessary. With that goal in mind, we would be able to adopt the budget at the first meeting in June. Analysis The proposed dates allow time to prepare answers to any questions from the workshop. Budget adoption will be tentatively scheduled for June 11, 2002. Respectfully submitted, Viki Copeland Finance Director Concur: Job Step y' : 'reI City ' anager 2k F\B95\budget\buddates Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 0 21 22 24 25 26 27 28 29 30 31 March 7, 2002 Honorable Mayor and Members of Regular Meeting of the Hermosa Beach City Council March 12, 2002 AUTHORIZE MAYOR TO SIGN LETTER TO ASSEMBLYMAN NAKANO REGARDING AMENDMENT OF SALES TAX SHARING LEGISLATION Recommendation It is recommended that the City Council authorize the Mayor to sign a letter to Assemblyman Nakano requesting his sponsorship of an amendment to sales tax sharing legislation that was passed in 1999. Background The Governor signed AB 178 into law on 9/2/99. The purpose of the legislation is to limit competition among local agencies for sales tax revenue by requiring a sharing of revenue between the cities if financial assistance is provided as an incentive for relocation of a business. The law applies to automobile dealers and big box retailers specifically. If financial assistance is offered to an automobile dealer or big box retailer to entice them to relocate from one city to another, within the same market area, the receiving city must offer the other city a contract that apportions sales tax between the two cities for a period of ten years. (Financial assistance includes loans, subsidies, tax rebates, sale/lease of property at less than market value, reduction of fees, etc. Big box retailers are defined as having greater than 75,000 square feet of gross buildable area.) In calculating the amount to be shared, the law stipulates that the annual amount of assistance is subtracted from the annual sales tax, with the remaining amount shared between the two cities. Analysis When South Bay BMW was negotiating with the City of Torrance to move the dealership there, Torrance was required to draft a sales tax sharing agreement with Hermosa Beach since they planned to provide financial assistance to the dealer. Staff had an opportunity to analyze the agreement and the resulting effect on sales tax revenue. The intent of the law is to discourage cities from using public funds for the purpose of "stealing" major sales tax generators from another nearby city. However, since the financial assistance is deducted from the gross sales tax, the "sharing" is greatly reduced for the city who is losing the business. 1 F:\B95\FINANCEI\sales tax sharing item.doc 21 1 • In the case of the proposed agreement with Torrance, financial incentives included a loan of $2.3 million to be repaid over ten years and reduced lease payments for three years. Factoring these incentives into the calculation would have resulted in Hermosa Beach receiving no sales tax from the sharing agreement for the first three years and only 8- 13% of the projected sales tax revenue for the remaining seven years of the agreement. Clearly, the result is far from the intended 50/50 sharing of sales tax. Staff recommends that a letter, signed by the Mayor, be sent to Assemblyman Nakano, asking him to sponsor legislation that would close this "loophole" that conflicts with the original intent of the bill. Respectively submitted, Viki Copeland Finance Director 2 Concur: "t Step % n City anager F:\B95\FINANCE1\sales tax sharing item.doc • March 7, 2002 Assemblyman George Nakano California State Assembly State Capitol P. 0. Box 942849 Sacramento, CA 94249-0001 City of 2iermosa rl3each_ Civic Center, 1315 Valley Drive, Hermosa Beach, California 90254-3885 Reference: AB 178, 9/22/99, Sales Tax Sharing Dear Assemblyman Nakano: I am writing to bring to your attention the impact of AB 178, which was signed into law on 9/22/99. The bill, authored by Assembly Members Torlakson and Runner, was signed into law to limit competition for sales tax revenues among local agencies. If financial assistance is offered to an automobile dealer or big box retailer as an incentive for relocation of the business, sales tax revenue must be shared between the "winning" agency and the "losing" agency for ten years. As adopted, the law allows the "winner" to deduct any financial assistance given before calculating the amount of sales tax to be split with the "loser". It is therefore easy to structure the assistance so that sharing of revenue with the losing agency is avoided or greatly reduced, which conflicts with the intent of the bill. It seems apparent that if one city chooses to offer incentives to a business, that incentive should have no impact on the sharing of revenue. Case in point: In July, 2000, the City of Torrance proposed a Sales Tax Sharing Agreement to the City of Hermosa Beach for relocation of the Porsche dealership in Hermosa Beach to Torrance. Torrance planned to loan the dealer $2.3 million dollars over a period of ten years (coincidentally the same length of time that the revenue sharing occurs, pursuant to SB 178) and offer reduced lease payments on property leased from the City of Torrance for three years. Subtracting the annual financial assistance from the annual sales tax revenue left no revenue to be shared by the two cities for the first three years and very little in the remaining seven years. Clearly the result was not a 50/50 split of the revenue as intended by the law. That particular deal did not go through, however, the result could easily be the same with any future agreements. If the bill is amended to delete those sections allowing the deduction of financial assistance, the original intent of the bill would be restored. Accordingly, a suggested amendment is attached for your review and possible sponsorship. I am also attaching an 1 analysis of the bill prepared by our sales tax consulting firm, Hinderliter, de Llamas & Associates (HdL). Time is of the essence, since the BMW dealership, our largest sales tax generator, continues to look for a new site due to the limited acreage of the current site. The City would very much appreciate your review and consideration of the matter. Please contact the City Manager's Office at (310) 318-0216 for further information. Sincerely, Kathy H. Dunbabin Mayor cc: Assemblyman George Runner California Research Bureau 2 THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS FOLLOWS: SECTION 1. (a) The Legislature finds and declares that allowing local agencies to subtract the annual amount of financial assistance given to relocating businesses from the annual sales tax to be shared with the agency from which the business is relocating may mean that there will be little or no net revenue to share. (b). The Legislature further finds and declares that if the agency to which the relocation will occur chooses to offer financial incentives to attract business relocation, that offer should have no impact on the tax sharing arrangement between the two local agencies. SECTION 2. Section 53084(c)(A) of the Government Code is hereby deleted. SECTION 3. Section 53084(c)(B) of the Government Code is amended to read: 53084. (B) The annual sales tax shall be divided SECTION 4. Section 33426.7(c)(A) of the Health and Safety Code is hereby deleted. SECTION 5. Section 33426.7(c)(B) of the Health and Safety Code is amended to read: 53084. (B) The annual sales tax shall be divided -1- Honorable Mayor and Members of The Hermosa Beach City Council February 27, 2002 Regular Meeting of March 12, 2002 PROJECT NO. CIP 00-630 PIER RENOVATION, PHASE III PROFESSIONAL SERVICES AGREEMENT THIRD AMENDMENT Recommendation: It is recommended that the City Council: 1. Approve the attached Second Amendment to the Professional Services Agreement between the City of Hermosa Beach and Purkiss•Rose — RSI for an increase in scope of services and contract amount of $96,612; 2. Authorize the appropriation of $85,000 from the 301 Capital Improvement Program (CIP) Fund; 3. Authorize the City Clerk to attest and the Mayor to execute said amendment, upon approval as to form by the City Attorney; and 4. Authorize the Director of Public Works/City Engineer to make adjustments to the scope of work as necessary, not to exceed $9,661. Background: On September 26, 2000, the preliminary design was .presented and approved by City Council. City Council also authorized the Purkiss•Rose — RSI to prepare construction documents and cost estimates. See Attachment 1 — September 26, 2000 Meeting Minutes. Through the design process, with numerous meetings with Staff, Los Angeles County Lifeguards, the Consultant, and the design subcommittee, and the City Council, the designer developed and submitted 50% construction drawings on March 20, 2001. As a result of the April 30, 2001 Pier Renovation — Phase III workshop, City Council gave direction to revise the design. See Attachment 2 — April 30, 2001 meeting minutes. Several additional meetings were held to review and approve revisions required as a result of deleting the towers. Attachment 6 contains minutes from several City Council meetings for the purpose of background information. On January 17, 2002, Council approved the revised design and authorized Purkiss•Rose to proceed with construction documents and cost estimates. See Attachment 3 — January 17, 2002 Meeting Minutes. Purkiss•Rose must now repeat the process of developing construction drawings with the new revised design. To accommodate the increased scope of services, $81,250 is requested plus a $3000 allowance for reproduction and delivery costs, totaling $84,250. See 2m •• Attachment 4 — Cost Breakdown for a chart displaying the estimated hours and fees for the modification and preparation of construction drawings. On September 18, 2001, Staff met with representatives from Los Angeles County Lifeguards, Purkiss•Rose, and EQE Structural Engineers (a subconsultant of Purkiss•Rose) to conduct a preliminary visual review of the Lifeguard Headquarters Tower. There was substantial deterioration observed. Upon review of pictures taken inside the building, Mr. Zack of EQE has given quotations for two different scenarios. Option 1 involves exposing and evaluating the extent of damage to the critical' connections of the building and developing structural plans and details to restore the building back to original conditions (at a cost of $6,670). Option 2 involves performing a seismic analysis of the lifeguard tower for performance evaluation under the 1997 Uniform Building Codes (UBC), providing a structural engineering report including analysis methodologies used, findings, conclusions, sketches for any schematic structural retrofit per current code requirements, and a preliminary opinion of costs for implementation of the structural strengthening scheme (at a cost of $12,362). Staff transmitted the two proposals to the Community Development Department for review. Based on that department's review, Staff recommends following Option 2 to authorize a full structural analysis of the lifeguard tower under the 1997 UBC criteria. Analysis: Per Council's approval of the revised design on January 17, 2002, Purkiss•Rose must develop new construction documents. An increase of $84,250 for design services is in order. The extent of the damage to the lifeguard tower is unknown. Based on preliminary review of the lifeguard tower, Staff recommends a structural analysis of the building per 1997 UBC criteria. The cost of the structural analysis and report is $12,362. Under the terms of the existing agreement between the City and Purkiss•Rose — RSI, the City has the option of ordering additional services without changing the agreement. This must be done by written amendment approved by the City and the Consultant. Please see Attachment No. 5. The total increase in services amounts to $96,612. This Third Amendment does not include construction drawings for retrofitting the lifeguard tower. Prior to the structural analysis of the deteriorated lifeguard tower, it cannot be determined if the building will need to be retrofitted to meet the 1997 UBC or if it can be renovated to meet its original conditions. 2 Fiscal Impact: Anticipated design costs: Third Amendment $ 96,612 Contingency $ 9,661 Subtotal $ 106,273 Funding source: Funds Available $ 21,485 Proposed Appropriation (Rec. 2) $ 85,000 Subtotal $ 106,485 Therefore, the proposed appropriation in Recommendation 2 amounting to $85,000 is needed now to accommodate the cost of Purkiss•Rose's Third Amendment Attachments: 1. September 26, 2000 Meeting Minutes 2. April 30, 2001 Meeting Minutes 3. January 17, 2002 Meeting Minutes 4. Cost Breakdown for Construction Drawings 5. Third Amendment 6. Various Meeting Minutes Respectfully submitted, Concur: edttee Tristan D. Malabanan Harold C. Williams, P.E. frP Assistant Engineer Director of Public Works/City Engineer Noted for fiscal impact: Viki Copeland, Finance Director Concur: Steph`' . B"urrel I City Manager F:\B95\PWFILES\CCITEMS\00-630 PSA - Third Amendment 03-12-02.doc 3 The meeting reconvened at 8:43 P.M., and the order of the agenda was suspended to move to item 7. MUNICIPAL MATTERS 6. APPROVAL OF PRELIMINARY DESIGNS FOR CIP 00-630, PIER RENOVATIONS, PHASE III. Memorandum from Public Works Director Harold Williams dated September 19, 2000. Public Works Director Williams presented the staff report and responded to Council questions. City Manager Burrell also responded to Council questions. Coming forward to address the Council on this item were: Jim Pickel - landscape architect, Perkiss•Rose-RSI, reviewed the site plan and presented material samples, noting that they could use either porcelain tiles or interlocking pavers, or a combination of both; said they were able to get more space by spreading the plaza over the garage; showed the proposed lighting and railings; and Ron Yeo - building architect, Perkiss•Rose-RSI, reviewed the proposed restrooms and lifeguard facilities;. discussed the towers; showed elevations; showed display depicting mood lighting at the towers; Council discussion ensued, and consensus.was reached on the following issues: 1) leave the showers located where currently shown, adjacent to the Strand since showering is the last thing people do when leaving the beach; 2) eliminate public pay phones; 3) tiles chosen because of ease of maintenance; 4) eliminate urinals and put water closets in all bathrooms; 5) simplify the arch so "Hermosa Beach" can be read more clearly; and 6) look at adding a stairway so people are not tempted to jump over railings. Action: 1) To approve the building locations, configurations and elevations, and preliminary plaza design for Project No. CIP 00-630 Pier Renovation, Phase III, and authorize the landscape architect, to prepare construction documents and cost estimates, as recommended by staff, taking note of Council's comments this evening; and 2) To direct the subcommittee to review the issues raised by the Council this evening. Motion Bowler, second Dunbabin. The motion carried by a unanimous vote. Action: To direct the City Manager to prepare a coastal application for the project at the appropriate time. Motion Bowler, second Dunbabin. The motion carried by a unanimous vote. City Council Minutes 09-26-00 Page 10356 ATTACHMENT 1 • MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Monday, April 30, 2001, at the hour of 7:22 P.M. PLEDGE OF ALLEGIANCE - Rick Koenig ROLL CALL: Present: Dunbabin, Absent: None Also present were: Edgerton, Oakes, Reviczky, Mayor Bowler • Steve Burrell, City Manager Mary Rooney, Community Resources Director Harold Williams, Public Works Director/City Engineer Tristan Malabanan, Assistant Engineer Bob Moore, Lifeguard Section Chief Elaine Doerfling, City Clerk Councilmember Dunbabin said several residents had asked her about the budget process. She requested adding to tonight's agenda the scheduling of an advertised, staff -conducted, budget information meeting to take place prior to the scheduled May 24 City Council budget workshop. City Manager Burrell said the budget would be finished on May 15, and the meeting could take place May 17, 2001. Action: To agendize for consideration later this evening an item concerning the scheduling of a budget information meeting to be conducted by staff on May 17 for people interested in the budget and .the budget process, based on the finding that the item arose after the posting of the agenda and required immediate action. Motion Dunbabin, second Oakes. The motion carried by a unanimous vote. PIER RENOVATION - PHASE III - WORKSHOP REVIEW OF OVERALL DESIGN OF THE PIERHEAD. All design boards produced by the architect were set up by staff for display at the meeting. TOWERS - DISCUSSION OF PUBLIC INPUT REGARDING TOWER PROPOSAL Action: To remove the Pier towers, as shown in the demonstration project (mock-ups), from conceptual consideration at this time. Motion Mayor Bowler, second Dunbabin. The motion carried by a unanimous vote. 1. Coming forward to address the Council on this item were: John Hales - Hermosa Beach, said cylindrical shaped towers would be wide enough at the bottom to house the equipment but graceful because they would get narrower as they go up; said cylindrical towers would also be consistent with the plan; City Council Minutes 04-30-01 Page 10520 1 a, ATTACHMENT 2 Bob Moore - County Lifeguard Section Chief, said the towers had been designed to store the communications and electrical equipment 'above ground to avoid flooding; said accommodations must be considered for that equipment; Robert Bell - Hermosa Beach, spoke in support of the proposed archway; Scott Alden - Hermosa Beach, said the Pier area should not be made to look like a camival said it was nice to be able to walk to the end of the Pier now, and thought it all should be kept simple; Shirley Cassell - Hermosa Beach, said the banner and towers were not needed; suggested that nothing be built there; Rick Koenig - Hermosa Beach Chamber of Commerce, asked for a • review of'the plans aqd an explanation of the proposal. Councilmember Oakes reviewed the plans on display and explained the proposal, noting the needed improvements to the beach restrooms and the lifeguard facility, including the addition of a women's locker room. Continuing to come forward to address the Council at this time were: Robert Bell - requested consideration of a small building in the Pier area for use by the Historical Society, noting they could rotate historical items there for public viewing; John Hales - requested a small, enclosed, vertical display panel, with perhaps a couple shelves, where the Historical Society could display items showing the history of the city; Jill Morales - Hermosa Beach, liked the idea of the archway, but thought it should be more omate; showed a sample of a sea -life silhouette and submitted fliers from the artist; Pete Tucker - Hermosa Beach, said the truck pad proposed to be in front of the Mermaid Restaurant did not have to be so large and could be used "for bicycle racks; suggested that trucks park in the parking structure or in Lot B; Theresa Alden - Hermosa Beach, liked the idea of a graceful arch; said Hermosa has a great beach and that asset should be preserved; suggested something unobtrusive and graceful, with a more natural look, using natural materials and plants; Michael Keegan - Hermosa Beach, said a pressure washing system was needed in the bathroom and perhaps could be extended to the Plaza to keep the whole area clean; Gary Zimmerman - Hermosa Beach, said the low lights along the Pier were much better than overhead lights but still created a light - glare problem; said the lights had a little ring around them to prevent glare when looking down at them, but caused a glare for anyone looking out at the Pier, suggested angling them to eliminate the glare; City Council Minutes • 04-30-01 Page 10521 No name given - said the metal restroom doors in Venice were all broken and required high maintenance; Rick Koenig - said he liked the design; suggested a mission style roof for the lifeguard building; thought the tile design on the pierhead was too busy and that he would prefer more muted colors; said the lighting should be more "beach town" and less "space age"; John Hales - requested a small meeting area in the Plaza, a small alcove to gather people for presenting awards 'after the Sand and Strand races and other activities. 2. SELECTION OF THE PAVING MATERIALS Action: To eliminate the planters in the circular design area. • Motion Dunbabin, second. Oakes. The motion carried, noting the dissenting vote of Reviczky. Action: To have black concrete as the background color (currently shown as light green), in all areas excluding the observation deck. Motion Mayor Bowler, second Oakes. The motion carried by a unanimous vote. Proposed Action: To request that the architect integrate granite into a nice design to see how it would work with some of the proposed paving materials in the center. -Motion Oakes, second Edgerton. The motion was subsequently withdrawn. Action: To ask the architect to submit five designs, including the existing pattern, a compass rose, a sunburst, and two more ideas of their own, using thumbnail sketches only. • Motion Mayor Bowler, second Oakes. The motion carried by a unanimous vote. The meeting recessed at 9:35 P.M. The meeting reconvened at 9:55 P.M. 3. RESTROOM DOORS Proposed Action: To install wooden doors with framework that would accommodate metal doors in the future if that change was desired. Motion Reviczky, second Mayor Bowler. The motion was subsequently withdrawn. Action: To approve the proposed individual restrooms and wooden doors and have the architect report back on light and ventilation issues. Motion Reviczky, second Edgerton. The motion carried, noting the dissenting vote of Dunbabin. City Council Minutes 04-30-01 Page 10522 Action: To use the black concrete and eliminate any design element in front of the restrooms. Motion Reviczky, second Dunbabin. The motion carried by a unanimous vote. Action: To rotate the location of the showers and sinks from the east side of the building to the west side. Motion Dunbabin, second Edgerton. The motion carried by a unanimous vote. Consensus: To keep the roof of the restroom building as presented. 4. LIFEGUARD GARAGE ROOFTOP TREATMENT Action: To eliminate the stairway at the bottom of the ramp but maintain the other elements as proposed, including the observation deck. Motion Oakes, second Reviczky. The motion carried by a unanimous vote. Action: To direct the architect to include peripheral benches on the observation deck and to prepare three designs for the observation deck, one using the Hermosa Beach logo, with the architect coming up with two design ideas of their own and selecting the background color. Motion Edgerton, second Oakes. The motion carried by a unanimous vote. 5. OTHER ITEMS Proposed Action: To keep the pierhead at the two flat levels of the same dimensions as currently exists. Motion Edgerton, second Dunbabin. The motion failed with Oakes, Reviczky and Mayor Bowler dissenting. Action: To eliminate the proposed truck -parking pad. Motion Edgerton, second Oakes. The motion carried by a unanimous vote. Action: To request the architect to prepare a sketch to see if it would work to have stadium stairs on the north side leading all the way to the sand. Motion Oakes, second Edgerton. The motion carried by a unanimous vote. City Manager Burrell noted that the consultants had met their obligations and that this would be outside of their scope of their current work. He said they would estimate how long it would take and then schedule another meeting. Consensus: To have another workshop meeting like this, with just the City Council, not the consultants. City Council Minutes 04-30-01 Page 10523 BUDGET INFORMATION MEETING This item was added to the agenda earlier in this meeting. Action: To schedule a budget information meeting to be conducted by staff for Thursday, May 17, 2001, noting that the Council was not required to attend. Motion Dunbabin, second Reviczky. The motion carried by a unanimous vote. CITIZEN COMMENTS - None ADJOURNMENT - The Regular Meeting of the City Council of the City of Hermosa Beach adjourned on Tuesday, April 30, 2001, at the hour of 10:55 P.M. to the Regular Meeting of Tuesday, May 8, 2001, at the hour of 7:10 P.M. . City Council Minutes 04-30-01 Page 10524 MINUTES OF THE AJOURNED REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held in Room 4 of the Community Center on Thursday, January 17, 2002, at the hour of 7:20 P.M. PLEDGE OF ALLEGIANCE - Councilmember Reviczky ROLL CALL: Present: Edgerton, Absent: None Also present were: Keegan, Reviczky, Yoon,Mayor Dunbabin Steve Burrell, City Manager Mary Rooney, Community Resources Director Harold Williams, Public Works Director/City Engineer Tristan Malabanan, Assistant Engineer Michael Flaherty, Public Works Supervisor Bob Moore, Lifeguard Section Chief Tracy Lizotte, Lifeguard Captain Elaine Doerfling, City Clerk ANNOUNCEMENTS - Mayor Dunbabin said the Council meeting was starting late this evening due to the 7 P.M. ribbon cutting for the Second Story Playhouse, which opened this evening with its production fThu�Sdae y the Coughhism". She said weekly Saturday and at 2 P M performances would take place at on Sunday. HERMOSA BEACH MUNICIPAL PIER, PHASE III Mayor Dunbabin acknowledged the presence inthe audience of Dr. and Mrs. David Schumacher, noting their $1 million donation to the City for the Pier project, and thanked them for their generosity. 1. REVIEW AND FINAL APPROVAL OF: (A) REVISED SCHEMATIC PLAN WITH NEW ELEVATIONS; AND (Bi REVISED S Public Works Director Williams said tonight's workshop was a continuation of the September 24. 2001 meeting at which the Council considered design alternatives to previous plans, gave direction and approved several designs. He said the design team would present revised plans this evening for final review and approval by the Council. Jim Pickel, Purkiss Rose -RSI, briefly reviewed the project and presented the revised layout design plans for the central plaza area, the upper plaza area and the restroom building area. He reviewed all of the changes made pursuant to previous Council direction and responded to Council questions. Mark Grisaffe, representing building architect Ron Yeo, also responded to Council questions_ City Council Minutes 01-17-02 Page 10723 2, ATTACHMENT 3 City Manager Burrell said the project had already gone to the Coastal Commission and would go back once the conceptual drawings are approved. Coming forward to address the Council on this item were: Pete Tucker - Hermosa Beach, expressed concern about the rail on the northeast side of the observation platform, which would also be used as a stage area, and suggested that the rail be removable to accommodate the event and entertainment usage; suggested precast contoured seats to deter skateboarding; asked about water drainage at the shower area; John Hales - Hermosa Beach, said nothing in the design identified Hermosa Beach; proposed putting the City seal in the middle of the compass rose; referred to his drawings showing both an 8 - point design and a 16 -point design; said a seal diameter of four to five foot would be in better scale to the compass rose; gave drawings to the design team; and Chris Miller - speaking on behalf of the property owner at 200 Pier Avenue, said the pier itself would be the best observation deck and questioned the need for a separate deck except for its use as a stage; said missing from the project was something that the community could use, such as a low one-story building for use by the Historical Society or as a surf museum. Proposed Action: To approve the design, amended to include the City seal in the center of the compass rose, with the size to be determined by the design team, and to move the planter wall back from the Strand. Motion Reviczky, second Keegan. The motion was subsequently withdrawn. Action: To approve the design as shown in the drawings, with the planter wall moved back from the Strand. Motion Reviczky, second Edgerton. The motion carried by a unanimous vote. Further Action: To approve the placement of the City seal in the center of the compass rose, with the colors to come back for final review and approval. Motion Reviczky, second Keegan. The motion carried, noting the dissenting votes of Edgerton and Mayor Dunbabin. Mr. Pickel said the City logo was already in his computer and they would return with color overlays as well as information on the tight fixtures, bollards, and the plaque design. He pointed out that none of those issues would slow down the preparation of construction drawings. Coming forward to address the Council at this time was: leased Margaret Schumacher - said she and her husband were very p that the project was going forward. City Council Minutes 01-17-02 Page 10724 2. REVIEW AND FINAL APPROVAL OF MATERIALS Mr.. Pickel presented the recommended material and color samples that were on display. In response to Council questions, he said the square footage cost for material and installation would be $7 to $8 for slate, about $13 for granite, $3.25 to $3.90 for colored concrete, $3 to $3.15 for regular concrete; about $14 for stone, and $6 to $8 for mosaic tile. He said granite was one of the more durable materials. He said he would bring back quantities and various material samples. Action: To approve the use of granite in the design, with direction to the design team to come back with costs and color samples of materials, including the cost of doing the entire edging in granite. Motion Edgerton, second Yoon. The motion carried by a unanimous vote. 4. APPROVAL TO PROCEED WITH CONSTRUCTION DOCUMENTS City Manager Burrell said Council approval was needed to proceed with construction drawings Mr_ Pickel suggested cast bronze on the City seal, with a brushed look. Action: To grant approval to proceed with the construction documents, with direction to the design team to return with colors, the City logo and plaque locations, etc., and with direction to staff to work with the Schumachers on setting up a time to have a dedication ceremony. Motion Reviczky, second Edgerton. The motion carried by a unanimous vote. CITIZEN COMMENTS - None ADJOURNMENT - The Adjourned Regular Meeting of the City Council of the City of ' Hermosa Beach adjourned on Thursday, January 17, 2002, at the hour of 9:16 P.M. to the Regular Meeting of Tuesday, January 22, 2002, at the hour of 7:10 P.M., in Room 4 of the Community Center, 710 Pier Avenue. City Council Minutes 01-17-02 Page 10725 Her osa Beach Pier, City of Hermosa Change order #4 COST QUOTATION FOR CHANGE ORDER #4 The following chart displays the estimated hours and fees for the modification & preparation of the construction documents. This fee is based on the scope of services identified in Change Order Number Four dated February 12, 2002. Phase/Task Purkiss Rose -RSI Labor Allocation (Hours @ Average Rate) Costs (Dollars) Principal (5115/hr) Protect Manager (S85/hr) CadDraft (S65/hr) Clerical (535/hr) Subconsult. Other Direct Costs Subtotal Phase III - Construction Documents Civil S 5,750.00 S 5,750.00 Electrical S 1,450.00 S 1,450.00 Landscape Architect 50 140 210 56 5 33,260.00 Architectural $ 32,500.00 5 32,500.00 Structural S 3,440.00 $ 3,440.00 Staff Review/Meetings 20 30 5 4,850.00 Subtotal 70 170 210 ' 56 S 43,140.00 S 81,250.00 TOTAL $ 81,250.00 Reproduction and delivery charges are not included in the above reference fees and will be billed to the City at cost. (mem, 3,0co) ATTACHMENT 4 purkiss rose-rsi PROFESSIONAL SERVICES AGREEMENT THIRD AMENDMENT PROJECT NO. CIP 00-630 PIER RENOVATION, PHASE III THIS THIRD AMENDMENT to the Professional Services Agreement between the City of Hermosa Beach and Purkiss•Rose - RSI, made and entered into this 12th day of March 2002 at Hermosa Beach, County of Los Angeles, State of California by and between the CITY OF HERMOSA BEACH, through its duly elected, qualified and acting MAYOR, hereinafter called the CITY, and the Purkiss•Rose - RSI, Inc., hereinafter called the CONSULTANT. WHEREAS, City entered into a Professional Services Agreement with Purkiss•Rose - RSI, Inc. on February 8, 2000 for the preparation of detailed plans, specifications, cost estimates and other construction documents for architectural upgrades to the Hermosa Beach Municipal Pier; and WHEREAS, City has determined the Project No. CIP 00-630 will require additional professional services to include design services; NOW THEREFORE, in consideration of the foregoing recitals and terms and conditions, the parties agree as follows: 1. Article I — Scope of Work is amended to read: "CONSULTANT shall perform all work necessary to complete in a manner satisfactory to City the services set forth in the Scope of Work in attached hereto as Exhibit A and made part of this Second Amendment." 2. Article II — Costs: "The CITY agrees to pay CONSULTANT for all the work or any part of the work performed under this First Amendment at the rates and in the manner established in Exhibit A. Total expenditure made after this contract shall not exceed the sum of $96,612 ($93,612 design work plus $3,000 reproduction and delivery cost allowance). This fee includes all expenses, consisting of all incidental blueprinting, photography, travel and miscellaneous costs, estimated to be accrued during the life of the contract. It also includes any escalation or inflation factors anticipated. No increase in fees will be allowed during the life of the contract. Any increase in contract amount of scope shall be by express written amendment approved by the CITY and CONSULTANT. The CONSULTANT will be reimbursed for costs incurred in the performance hereof as are allowable under the provisions of Part 1-14 of the Federal Procurement Regulations." ATTACHMENT 5 IN WITNESS WHEREOF, the parties hereto have executed this Amendment on the date and year first above written. CITY OF HERMOSA BEACH MAYOR: PURKISS•ROSE - RSI, Inc. Mayor, City of Hermosa Beach President ATTEST: Elaine Doerfling, City Clerk Vice President APPROVED AS TO FORM: City Attorney F:\B95\PWFILES\CIP\00-630\PURKISS ROSE PSA THIRD AMENDMENT 03-12-02.DOC EXHIBIT A SCOPE OF WORK: PART 1 — CONSTRUCTION DRAWINGS 1. Revise and modify: a) ` demolition plan b) original construction details c) lifeguard water craft garage structure 2. Prepare new: a) base site plan b) construction layout site plan (horizontal control plan) c) construction details d) site amenities plan e) communications building plans including floor plans, sections, and elevations f) electrical building plans including floor plans, sections, and elevations g) electrical and lighting site plan h) electrical and lighting site plan for the new communications and electrical buildings i) structural plans for the new communications and electrical buildings j) construction cost estimates k) paving plans for the Strand directly east of the plaza projects site 3. Include two (2) additional meetings/presentations to the City Council and five (5) additional meetings with City Staff. 4. Assist the City in obtaining Coastal Commission approval of the newly revise design. PART 2 — STRUCTURAL ANALYSIS OF THE LIFEGUARD TOWER 1. Perform seismic analysis of the existing lifeguard tower for performance evaluation under the 1997 UBC criteria. 2. Provide a structural engineering report that describes the analysis methodologies used, findings, and conclusions. Include sketches for any schematic structural retrofit recommendations to bring the lateral force -resisting system up to current code requirements. Construction documents are not included. 3. Provide a preliminary opinion of costs for the implementation of the structural strengthening scheme. COSTS: Design services $ 81,250 Structural Analysis $ 12,362 Reproduction allowances 3,000 Total $ 96,612 This Attachment 6 contains meeting minutes for the following City Council dates: 1. January 30, 2001 2. February 13, 2001 3. February 27, 2001 4. March 26, 2001 5. September 24, 2001 ATTACHMENT 6 This Attachment 6 contains meeting minutes for the following City Council dates: 1. January 30, 2001 2. February 13, 2001 3. February 27, 2001 4. March 26, 2001 5. September 24, 2001 ATTACHMENT 6 City of Hermosa Beach Page 1 of 3 MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Tuesday, January 30, 2001, at the hour of 7:35 P.M. PLEDGE OF ALLEGIANCE - Public Works Superintendent Mike Flaherty ROLL CALL: Present: Dunbabin, Edgerton, Oakes, Reviczky, Mayor Bowler Absent: None PIER RENOVATION - PHASE III WORKSHOP Public Works Director Williams presented the staff report and responded to Council questions. He said the main issues for discussion and direction this evening were: (1) whether or not to create a walk -only zone on the Strand and repave the area; and (2) whether or not to construct the proposed access ramp from the lifeguard tower, noting the potentially high cost, estimated at about $80,000. He said exterior building samples would be available at the next Pier renovation meeting. Jim Pickel, consultant with Purkiss-Rose, reviewed the drawings on display and responded to Council questions. He discussed the proposed tower buildings, and said in order to meet ADA requirements a ramp must have a grade of 8.33% or less. City Manager Burrell also responded to Council questions 1. DISCUSS POSSIBILITY OF WALK -ONLY ZONE ON THE STRAND AS PART OF THE PIER PLAZA Discussion ensued with regard to the issue of imposing a walk -only zone between 10th and 14th streets rather than continuing to use signal lights. In response to Council questions, Public Works Director Williams said the walk -only zone could be accomplished with signage and enforcement, and said a different pavement treatment would signal that it was a different zone. City Manager Burrell said if the Council wanted to pursue a walk -only zone, staff would develop an enforcement program for Council review and consideration, and said if a change of pavement material were desired, a possibility would be to make it consistent with the Pier Plaza pavement. http://www.hermosabch. org/ccm13001.htm City of Hermosa Beach • Page 2 of 3 Action: To direct staff to investigate ways to make a pedestrian -only zone on the Strand between 10th and 14th streets for consistency with the current signaled section, with the times of day to be determined at a later date, and with direction to staff to report back to the Council on enforcement issues. Motion Reviczky, second Oakes. The motion carried by a unanimous vote. Proposed Action: To repave the Strand between 10th and 14th streets with the same material that was used on the Pier Plaza. Motion Reviczky, second Oakes. The motion was subsequently withdrawn. Action: To direct staff to report back on the square footage cost of the same material that was used on the Pier Plaza, with the cost broken down for repaving the area in front of the Plaza and between 10th and 14th streets, or perhaps 11th and 13th streets. Motion Reviczky, second Edgerton. The motion carried unanimously. 2. DISCUSS OPTIONAL HANDICAP RAMP Discussion ensued with regard to the issue of having an additional handicap ramp from the lifeguard tower. Suggestions for stair access instead of the ramp were discussed — one to have stairs facing north with access from the mezzanine area directly to the pier. Mr. Pickel said it would be possible to delete the proposed additional ramp and include stairs. He said he would review the options, including cost, and report back to the Council. 3. OTHER PROJECT -RELATED ITEMS Council discussion ensued with regard to a suggestion to use the design of the old foot -of - the Pier structure with the archway instead of the two towers. A straw vote showed no interest in using the design of the old building, due to the dissenting votes of Oakes, Reviczky, and Mayor Bowler. Mr. Pickel responded to Council questions concerning the placement of the plaques, including two memorial plaques. City Manager Burrell said he would like to show the plan to the donors, and asked for an enlargement of the plan. It was suggested that the plan also include a person for scale. It was requested that drawings be prepared showing the design features that had been discussed and that all of the proposed materials be durable and graffiti -proof. A majority of the Council expressed no interest in a suggestion to eliminate the proposed planters at the base of the Plaza. A lifeguard representative said their tallest vehicle was 7 feet 7 inches in height and expressed concern about potentially losing a parking place. He said they were trying to keep their facility more of a compound area, with a small ramp leading to their door, but without access to their rooftop and ledges. http : //www. hereto sab ch. org/ccm13001. htm 11111 City of Hermosa Beach • Page 3 of 3 Mr. Pickel said he would have the drawings and building material samples at the next Pier renovation meeting. City Manager Burrell said another workshop would be scheduled in about one month, and he requested the drawings in advance. CITIZEN COMMENTS Coming forward to address the Council at this time were: Pete Tucker - Hermosa Beach, asked how this plan integrated a new bike path, if one is built in the future; suggested erecting something to simulate the proposed towers so people could see how it would look; suggested looking at a product called mat-crete since pavers were rough and hard to take care of; and John Hales - Hermosa Beach, objected to the towers being 20 feet tall, noting they seem to be squeezed in as tight as they could get; suggested moving each tower ten feet, to the north and south; suggested a simplified model which would make the project easier to envision than looking at plans. In response to Council questions, Mr. Pickel said preparing a model would be an extra service and that he would provide the Council with the cost of a simple study model, as well as the cost of a full-blown model showing everything, including light fixtures, once all the materials are selected. ADJOURNMENT - The Adjourned Regular Meeting of the City Council of the City of Hermosa Beach adjourned on Tuesday, January 30, 2001, at the hour of 9:32 P.M. to the Regular Meeting of Tuesday, February 13, 2001, at the hour of 7:10 P.M. Home Page Agenda hup://www.hermosabch.org/ccm13001.htm a. DATES FOR SPECIAL MEETINGS: PIER DESIGN REVIEW, MARCH 5, 2001 AND JOINT MEETING WITH PUBLIC WORKS COMMISSION. MAY 29. 2001. Memorandum from City Manager Stephen Burrell dated February 6, 2001. City Manager Burrell suggested changing the Pier Design Review meeting date to March 15 since one Councilmember and the City Clerk were unable to attend on March 5. Action: By Council consensus, the meeting dates of Thursday, March 15, 2001 at 7:10 P.M. for Pier Design Review, and Tuesday, May 29, 2001 at 7:10 P.M. for a joint meeting with the Public Works Commission, were approved. City Manager Burrell reported that he had received a request today for a joint meeting with the School Board on Monday, February 26. It was suggested that the meeting take place at 7:30 P.M. upstairs at Einstein's Restaurant. City Manager Burrell said he would confirm that meeting with the Council next week. 12. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL a. CITY COUNCIL COMMITTEE ASSIGNMENTS. Memorandum from City Clerk Elaine Doerfling dated January 25, 2001. Action: Mayor Bowler directed, with the consensus of the Council, that the list of City Council committee assignments as presented this evening be maintained with no changes. 13. OTHER MATTERS - CITY COUNCIL a. Request from Councilwoman Oakes for allocation of funds to build model towers on the Pier. Councilmember Oakes spoke to her letter. City Manager Burrell responded to Council questions. Action: To bring back as an agenda item at the next meeting, with a report from staff on costs. Motion Oakes, second Edgerton. The motion carried by a unanimous vote. ANNOUNCEMENT IN OPEN SESSION OF ITEMS TO BE DISCUSSED IN CLOSED SESSION AS FOLLOWS: City Council Minutes 02-13-01 Page 10457 Motion Oakes, second Edgerton. The motion died when the second was withdrawn. Action: To direct staff to reject all bids and to return to Council with more specific issues for a new RFP. Motion Edgerton, second Oakes. The motion carried by a unanimous vote. 7. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER a. SPECIAL MEETING TO CONSIDER PHASE I11 PIER IMPROVEMENTS. Memorandum from City Manager Stephen Burrell dated February 22, 2001. 8. City Manager Burrell presented the staff report and responded to Council questions. Action: The consensus of the Council was to set the date of March 26, 2001, at the hour of 7:10 P.M. for the meeting to discuss the final design of the Pier Improvements. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL - None 9. OTHER MATTERS - CITY COUNCIL - None ANNOUNCEMENT IN OPEN SESSION OF ITEMS TO BE DISCUSSED IN CLOSED SESSION AS FOLLOWS: 1. MINUTES: Approval of minutes of Closed Session meeting held on February 13, 2001. 2. CONFERENCE WITH REAL PROPERTY NEGOTIATOR Govemment Code Section 54956.8 Property: 11th Street and The Strand Longfellow Avenue and The Strand Negotiating Parties: Stephen Burrell TyCom Under Negotiation: Price & Terms of Payment 3. CONFERENCE WITH LEGAL COUNSEL - The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. Existing Litigation: Government Code Section 54956.9(a) City Council Minutes 02-27-01 Page 10470 City of Hermosa Beach • • Page 1 of 4 MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Monday, March 26, 2001, at the hour of 7:18 P.M. PLEDGE OF ALLEGIANCE - Pete Tucker ROLL CALL: Present: Dunbabin, Edgerton, Oakes, Reviczky, Mayor Bowler Absent: None Also present were: Steve Burrell, City Manager Mary Rooney, Community Resources Director Harold Williams, Public Works Director/City Engineer Mike Flaherty, Public Works Superintendent Tristan Malabanan, Assistant Engineer Bob Moore, Lifeguard Section Chief Elaine Doerfling, City Clerk PIER RENOVATION - PHASE III WORKSHOP Public Works Director Williams said this workshop was a follow- up to the January 30 meeting and that Purkiss Rose -RSI consultant Jim Pickel and building architect Ron Yeo would make the presentation. Mr. Pickel noted the tower mock-ups had been installed. He also suggested changing the order of some of the agenda items. 1. REPORT ON SQUARE FOOTAGE COST FOR THE BLACK TERRAZZO PAVING FOR THE PROPOSED WALK ZONE BETWEEN 10TH AND 14TH STREETS, OR 11TH AND 13TH STREETS. Mr. Pickel said he was quoted a price of $13 per square foot to repave a Strand walk zone with the same colored concrete used for the Pier Plaza and, based on that figure, the paving costs would be: $107,250 for the area from 11th Street to 13th Street; $214,500 for the area from 10th Street to 14th Street; and $30,000 for the frontage area only. Noting that the price was based on the 8 -inch profile and epoxy -coated steel used in the Plaza area, he said perhaps a 6 -inch slab with steel would suffice the vehicle Toad on the Strand, and requested for review purposes a copy of the geotechnical work done by the City that set the standard at 8 inches. http://www.hermosabch.org/ccm32601.htm City of Hermosa Beach • Page 2 of 4 It was the Council consensus to match what is used on the Strand, at least at the base of the Plaza, to the black concrete that exists on the Plaza. Further Council discussion ensued, and suggestions included getting quotes for the black concrete from other sources or using a 4- inch standard base with four inches of colored concrete on top to reduce the cost. It was the consensus of the Council to have the consultant return with information on costs and alternatives regarding materials and locations, including the possibility of using black colored concrete in the area between the restroom and the end of the Pier remodel and standard gray concrete from the edge of the restroom to 10th Street and from the edge of the construction area to 15th Street. 2. COSTS FOR A SIMPLE MODEL AND A COMPLETE MODEL. Mr. Pickel presented the costs quoted for the models, citing a cost of $12,020 for a study model and $17,100 for a presentation model. It was the consensus of the Council to not pursue either model due to their high cost, and to put the money instead toward construction costs. Mr. Picket and Mr. Yeo responded to Council questions concerning the proposed towers, noting an outside measurement at the base of each tower at 11.5 by 11.5 feet. In response to concerns about sand blowing onto the Strand, Mr. Picket said they would add a sand wall along the western edge of the parking pad, but suggested locating the wall in the sand, off -set from the edge of the paving, in the area where it would meet other design elements. 3. REVIEW OPTIONS FOR STAIRS INSTEAD OF THE OPTIONAL HANDICAP RAMP AND ALSO REPORT ON COST. Mr. Picket reviewed the proposal to extend the lifeguard building 4.5 feet south to accommodate a stairway, noting an additional construction cost of $17,000 to do so. It was the consensus of the Council to approve the construction of a staircase at $17,000 instead of the optional handicap ramp. The meeting recessed at 8:55 P.M. The meeting reconvened at 9:15 P.M. 4. PREPARE DRAWINGS SHOWING DESIGN FEATURES WITH PROPOSED http://www.hermosabch.org/ccm32601.htm City of Hermosa Beach • Page 3 of 4 MATERIALS - MATERIAL SAMPLES. Supplemental letter from Ron Pizer received March 26, 2001, concerning the two pier entrance towers. Mr. Yeo presented the recommended materials for the proposed towers, which would house communications and electrical equipment. Discussion about the towers and their size ensued, and it was suggested that the tower mock-ups be kept in place for a week to allow adequate time for viewing and for public input. It was the consensus of the Council to postpone a decision on the proposed towers. Mr. Yeo reviewed the restroom proposal and discussed the various materials proposed, noting that wooden doors cost more but metal doors rust out in four years and require replacement. He said the louvers in the doors would provide needed cross ventilation. There was a general Council consensus (Dunbabin dissenting) to use the proposed wood doors for the restroom and stay with the color and material palate proposed. The meeting recessed at 10:30 P.M. to allow a review of the materials on display. The meeting reconvened at 10:40 P.M. Mr. Pickel presented the proposed non- slip porcelain tiles and interlocking pavers in various colors. Action: To direct staff to schedule a Council workshop to discuss the entire design concept. Motion Mayor Bowler, second Oakes. The motion carried by a unanimous vote. 5. OTHER PROJECT RELATED ITEM - None CITIZEN COMMENTS - None ADJOURNMENT - The Adjourned Regular Meeting of the City Council of the City of Hermosa Beach adjourned on Monday, March 26, 2001, at the hour of 11:28 P.M. to the Regular Meeting of Tuesday, March 27, 2001, at the hour of 7:10 P.M. Home Page Agenda http://www.hermosabch.orgkcm32601.htm City of Hermosa Beach • http ://www. hereto sabch. org/ccm3 2601. htm • Page 4 of 4 City Council Minutes Septembelp, 2001 - Hermosa Beach • HOMEPAGE CITY COUNCIL AGENDAS CITY COUNCIL MINUTES MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Monday, September 24, 2001, at the hour of 7:13 P.M. PLEDGE OF ALLEGIANCE - John Hales ROLL CALL: Present: Dunbabin, Edgerton, Oakes, Reviczky, Mayor Bowler Absent: None Also present were: Steve Burrell, City Manager Mary Rooney, Community Resources Director Harold Williams, Public Works Director/City Engineer Tristan Malabanan, Assistant Engineer Michael Flaherty, Public Works Supervisor Bob Moore, Lifeguard Section Chief Tracy Lizotte, Lifeguard Captain Elaine Doerfling, City Clerk Mayor Bowler said the purpose of the meeting was to select the final design for Phase III of the Municipal Pier project, which encompasses the area from the Strand up to the gated area on the Pier, including the Lifeguard Station and associated buildings as well as the restroom building. CONSIDERATION OF ALTERNATE DESIGN SOLUTIONS - HERMOSA BEACH MUNICIPAL PIER, PHASE III Public Works Director Williams said this evening there would be an oral presentation by the design team for Council's consideration of the design alternatives which were on display. Jim Pickel, Purkiss Rose -RSI consultant, said the design program of the project was unchanged and still provided a plaza area with lighting, seating, pedestrian and vehicular access to the pier; a new women's lifeguard building attached to the existing lifeguard headquarter structure; an upper deck area with a parking structure below and a watercraft structure for the lifeguards; and a restroom facility just to the south of the project area, which lies between the end of Pier Avenue and the west side of the Strand. He said the changes included the layout of the hardscape patterns, the removal of the 18 -wheel trailer area just north of the plaza area, the rotation of the restroom facility to place the showers on the west side, and the building redesign and relocation of the communication and electrical room, now shown above the flood plain at the terminus of the handicap ramp landing. He then presented the five design concepts for the plaza http://www.hermosabch.org/cca10-23-01/cc09-24-01m.html Page 1 of 3 • City Council Minutes Septembeill, 2001 - Hermosa Beach • area, reviewing the proposed construction materials, which included interlocking pavers, ceramic tiles, slate, granite, quartzite and colored concrete, including the black concrete that exists on the Pier plaza. He reviewed the details of each concept, with designs including waves, sunbursts, a compass rose and the City logo, and with raised or flat seating areas and planters, noting that all of the elements were interchangeable. The Council approved the bike racks and eliminated concept 5 from consideration. Lifeguard Chief Moore noted the need for lifeguard vehicles to have access to the beach on the north side of the Pier during the winter months when they were unable to drive under the Pier. Ron Yeo, building architect, responded to Council questions regarding the proposed location, above the flood plain, of the communications and electrical equipment, noting the interior space of 10 x 10 feet for each room, and explaining that the structure replaces the towers that were previously proposed to house the equipment but had been eliminated. He said the height of the equipment structure, which would be accessed from the ramp, was higher than the lifeguard's locker room. He said they would remove the rooftop "hat" feature to reduce building height. Lifeguard Chief Moore said the communications and electrical rooms, both currently located in the flood zone, were flooded during the 1983 storms, and the equipment was ruined and required replacement. Councilmember Oakes asked for verification of the amount of space needed for the driveway and lifeguard parking to ensure that the paved area does not cover more of the beach than necessary. She also requested that the consultants look at alternatives for housing the electrical/communication equipment that would reduce the height of the building. Action: To approve the compass rose as the major design element, using the black color used on Pier Plaza instead of the blue shown in the concept drawing, and with the compass pointing true north. Motion Edgerton, second Oakes. The motion carried by a unanimous vote. The meeting recessed at 9:02 P.M. The meeting reconvened at 9:15 P.M. Action: (1) To approve the colors presented in the concept #2 drawing for the compass rose and the outer edge of the circle, including the use of brushed brass on the four primary tips of the compass rose, with direction to the consultants to come back with material recommendations; (2) to modify the stairway proposed in concept #2 to lead down to the sand on the north side by making it flush with the plaza level and capped with something less obtrusive than that shown in the drawing, and allowing for lifeguard truck access to the north side of the Pier; and (3) to approve a circular design for the observation deck over the lifeguard http://www.hermosabch.org/cca10-23-01/cc09-24-01m.html Page 2 of 3 City Council Minutes Septembelp, 2001 - Hermosa Beach • garage, using the same material used in the plaza, with appropriate trimming, but keeping it plain for the possible placement of plaques in the future. Motion Mayor Bowler, second Edgerton. The motion carried by a unanimous vote. Action: To eliminate the stairs from the circle leading up to the mezzanine and substitute a mixture of seating and planters. Motion Mayor Bowler, second Oakes. The motion carried, noting the dissenting vote of Reviczky. Councilmember Reviczky suggested more benches and seating areas. Action: To approve: (1) the sunburst design shown in Concept #1 for the restroom shower area, with the use of natural colored concrete, and with direction to the consultants for recommendations on the paving materials for the sunburst; and (2) a three-foot high, solid semi -circular wall around the shower area to eliminate a sand problem and provide seating, with entrances from the north and south. Motion Reviczky, second Oakes. The motion carried by a unanimous vote. Action: To approve Option A for restroom ventilation. Motion Reviczky, second Oakes. The motion carried by a unanimous vote. CITIZEN COMMENTS - None ADJOURNMENT - The Adjourned Regular Meeting of the City Council of the City of Hermosa Beach, California, adjourned on Monday, September 24, 2001, at the hour of 10:05 P.M. to the Regular Meeting of Tuesday, September 25, 2001, at the hour of 7:10 P.M. City Clerk { HOMEPAGE CITY COUNCIL AGENDAS CITY COUNCIL l MINUTES http ://www.hermosabch. orWcca 10-23 -01 /cc09-24-01 m. html Page 3 of 3 • March 5, 2002 Honorable Mayor and Members of The Hermosa Beach City Council Recommendation Regular Meeting of March 12, 2002 2002 COMMERCIAL EVENT APPLICATIONS The Parks, Recreation, and Community Resources Commission recommends that Council approve the events as listed below and the contracts as provided in Attachment B. EVENT 1. IMG - Beach Bash 2002 2. EVP Tour — Pro Am Beach. Volleyball Tournament EVP Tour — Pro Am Beach Volleyball Tournament 3. Octagon Marketing — Hermosa Beach Triathlon Background DATE FEES (estimated) June 7-9 June 22 July 20 October 13 $46,282.00 $ 3,967.00 $ 3,967.00 $10,456.00 The City received three applications for commercial events on the beach. Each applicant paid the City a $500 deposit as required by the special event policy. Attachment A provides the Commission with a grid that identifies: (a) years the event has been held in the City, (b) proposed event dates, and (c) projected City fees. Attachment B includes: (a) a description for each proposed event and special issues, (b) event fact sheet, (c) site maps, and (d) event contracts. On February 5, 2002, Council and the Commission held a workshop to address beach events. At that time, each of these proposed commercial events were discussed. At their March 5, 2002 meeting, the Commission reviewed and approved the 2002 commercial events with amendments to the IMG event as directed by Council from the workshop meeting. Per Council direction, this item has been posted as a Public Hearing and was advertised as such in the newspaper. Analysis The attached contracts and policies have been developed by the City through several years of experience in staging commercial events. The City and event operators have worked together through the years in order to consider the needs of residents and to account for poteritial opportunities for local businesses in the assembly and conduct of these events. 1 • • Not only have special events provided local residents and visitors with an opportunity to enjoy world class sporting and cultural events but they have also given the downtown area commerce and media exposure as a result of their existence here. Following are summaries of the proposed commercial events for 2002: IMG - BEACH BASH 2002 As identified in Attachment A, IMG's set-up encompasses eight days (tear -down is five days.) This set-up time has been reduced from years previous due to the elimination of some of the venue sites (e.g., concert stage, contour course) and to an improved staging plan for construction. As indicated previously, the beach event workshop meeting produced some significant changes in the footprint of the event (see Attachment B). In short, the event will exist solely on the north side of the Pier and the Plaza. Last year, IMG made significant strides in improving the assembly and operation of this event from the previous two years. City staff from all Departments evaluated the 2001 event favorably from an operations and safety standpoint. It is anticipated that the combination of a reduced footprint and the improved management will make the 2002 event even better than last year's. In addition to Beach Bash, the City has worked with IMG on prior events including a Beach Volleyball Qualifier for the 1996 Olympics. As one of the largest sports agencies in the world, IMG has the experience and resources to produce events that are professionally presented, reflecting positively on the City and sponsors alike. Per the attached application, the fiscal impact of this event on the City is realized with hotel bookings, parties, and donations to local charities (estimated to be $40,000). EVP Tour — PRO AM BEACH VOLLEYBALL TOURNAMENT Sports Endeavors Inc. (EVP Tour) has been in business for ten years promotingbeach volleyball programs. The Amstel Light Pro -Am Volleyball tour has twelve (12) stops on both east and west coasts. The series attracts players from Chicago, Miami, New York, and Los Angeles. The event format is professional beach volleyball competition, spectator contests, and an amateur volleyball tournament open for local teams. The one -day tournament is open to all levels of play. This is a repeat event for the City though they have requested an additional date this summer. The 2001 summer tournament was successful and well managed. This was a low impact commercial event that included a lot of local participation and has an efficient set-up and tear -down system. Octagon Marketing — HERMOSA BEACH TRIATHLON The Hermosa Beach Triathlon is another repeat event for the City. This event is recreational and as such, the contract does not focus on impacts from large spectator crowds. The event was formally run by MESP (Michael Epstein Sports Productions) but has recently been acquired by Octagon Marketing, however, the Event Coordinator will be the same person as last year. 2 • • Parking issues from fall of 2000 required' staff and Octagon Marketing to spend considerable time in evaluative discussions. Solutions to this area of concern were successfully addressed and implemented in 2001. Octagon Marketing substantially increased distribution of information flyers prior to the event, "No Parking" signs were posted further in advance, and improvements were made with regard to notifying local car owners. Fiscal Impact: $78,656 revenue to the General Fund (all events). $30,320 of the $78,656 pays for direct costs and city overhead charges. $40,000 estimated donations (Mervyn's) Attachments: A: City of Hermosa Beach: 2002 Commercial Event Grid B: Event descriptions, a fact sheet, site plans, contracts C: City's Special Event Policy D: 2002 Tentative Special Event Calendar (includes City and Respectfully Submitted, Mary C. Community Resources Director 3 Community events) Concu • Step Cit Burrell anager Viki Copeland Finance Director CITY OF HERMOSA BEACH: 2002 COMMERCIAL EVENTS APPLICANT IMG EVP Tour Octagon Marketing (Formerly MESP) EVENT/YEAR California Sports Beach Festival 4th Year Pro Am Beach Volleyball Tournament 2nd Year Hermosa Beach Triathlon 11th Year DATES/ LOCATION June 7,8,9 Beach/Plaza June 22 July 20 Beach October 14 Beach/Plaza SET-UP - May 30, 31, June 1, 2, 3,4,5, 6 June 22 July 20 October 13 TEAR -DOWN June 10,11,12,13,14 June 22 July 20 October 13 CATEGORY Ill II II ADMISSION CHARGES No No No SHUTTLE BUS REQUIRED Yes No - No INSURANCE 6 Million 2 Million 2 Million FILMING Yes No No SEASON Summer Summer Off -Season FEES (ESTIMATE): Permit Set-up/Tear Down Police Fire/Paramedic CR Staff Public Works Admission Film Permit Location Fees Business License Banner Co -Sponsor Parking Amp. Permit TOTAL 11,166.00 2,600.00 9,936.00 5,130.00 900.00 2,600.00 N/A 372.00 2,607.00 289.00 458.00 1000.00 9,180.00 44.00 4,094.00 800.00 992.00 N/A 600.00 N/A N/A N/A N/A 578.00 458.00 300.00 68.00 44.00 2047.00 400.00 4,830.00 N/A 300.00 N/A N/A N/A N/A 289.00 N/A 200.00 2,346.00 44.00 $46,282.00 $7,934.00 $ 10,456.00 2-26-2002: Attachment A • • • ATTACHMENT B (a) a description for each proposed event and special issues (b) event fact sheet (c) site maps (d) event contracts 2-26-2002: Attachment B each Bash 2002 • Title Sponsor Mervyn's, California Event Description A three-day sports festival featuring professional beach volleyball and extreme sports players. • 3 days of professional men and women's beach volleyball tournaments. • 3 days of extreme sports competition: bicycle stunts, inline skating and skateboarding. • 3 days of 'kid clinics' (volleyball, in-line skating, and skateboarding). • Event will be taped for national television. • Bleachers accommodate 2,100 spectators. • An estimated spectator audience of 60,000. Issues / Changes from last year . Entertainment Venue • Length of event decreased to three (3) days from four (4). • Number of days to implement Kid's Clinics and Kid Zone component increased to three (3) days from two (2). • Deletion of all events previously held on the South side of the Pier, including music concerts, and all promotions. • Deletion of the Street Course. Main event area will include the Center Volleyball Court and Soul Bowl, divided by the Skybox (VIP seating area). Set Up/Tear Down • Set up days on the beach reduced to seven (7) days from nine (9). Tear down days reduced to four (4) from five (5). Total reduction of beach impact is three days: total of fifteen (15) days, as opposed to eighteen (18). Traffic Plan • Shuttle Bus signage will be increased and easily identifiable to assist with directing incoming traffic toward Mira Costa High School. • IMG to implement incentive program to encourage utilization of the shuttle bus service. Construction Management & Safety • Safety/Compliance Officer assigned to implement and monitor safety rules/regulations; meet with designated. City officials as required for design, inspection, and approval sign -off. Total City Fee Estimated $46,282.00 .,03/06/02 WED 14:39 FAX 310 473 3914 IMG/NTI 0 003 • • Me r'v^yn's Beach Bash 2002.... PLAN. .. cife 1 "9O' i 8T-5 5/80 beach walk • wuua-.r•-v giSMO C°°I ENTRANCE 603.457/8" vender tents. directional fcon consortium studios ph 310 398 9595 rx 310 395 5458 • Herrni3a teach 03/06/02 WED 14:40 FAX 310 473 3914 IMG/NTI beach wal rkAL..)gfUt vendor lents • ENTRANCE/EXIT L NMI* liCaifinii. Meltable LJ 004 bathrooms Mervyn's Beach Bash 2002 PLAN scab 1 r 1b7 -S SSB' _Hermosa Beach C or-zr cCDrnsiut szu+a11os> ph :31 O 396 9598 ix 31 D 996 848 INTERNATIONAL MANAGEMENT GROUP CITY OF HERMOSA BEACH COMMERCIAL BEACH EVENT CONTRACT This contract is entered into on March 12, 2002, at Hermosa Beach, California by and between the INTERNATIONAL MANAGEMENT GROUP (IMG) and the CITY OF HERMOSA BEACH (CITY) with regards to the IMG — California Sports Festival on JUNE 7 - JUNE 9, 2002. FEES Permit fee shall be $3,722 per day, plus set up/tear down fee of $200 per day and other CITY fees as required. The $500 application deposit will be applied toward the permit fee and will be refunded only if the permit request is denied by CITY. All predetermined costs/fees shall be paid two weeks prior to the tournament. All unanticipated costs incurred by CITY oh behalf of the tournament shall be paid within 15 days of receiving an invoice from CITY. LOCATION o On Beach, North of the Pier o On Beach, South of the Pier (portable restrooms only) o Pier Plaza o Tournament operations and staging are subject to change if necessary SECURITY CITY shall establish a command post in the immediate vicinity of the tournament. The command post shall be staffed at all times with one (1) representative of the Hermosa Beach Police Department and one (1) representative of IMG. IMG shall provide no less than ten (10) unarmed security officers. Said Officers shall wear identifiable uniforms that indicate a separate identity from other tournament staff. A representative of the security staff shall meet with the Hermosa Beach Police Department Watch Commander prior to the tournament for a pre -event briefing. The private security staff shall be responsible primarily for informing spectators of CITY'S alcohol ordinance. CITY shall provide Officers for the event as follows: Six (6) Officers each day of the event, or as many Officers as deemed necessary by the Police Chief. CITY shall provide Fire/Paramedic personnel for the event as follows: Three (3) Fire/Paramedic each day of the event, or as many Fire/Paramedic deemed necessary by the Fire Chief. Cost of Officers and Fire/Paramedic personnel shall be assumed by IMG. 1 1 • CLEAN-UP IMG shall use a professional maintenance service to clean the following areas each day of the tournament: • The Beach and Strand, (impacted area) • Pier Avenue, (impacted area) The maintenance service shall be responsible for hauling the trash outside the CITY following the tournament. IMG shall provide additional trash receptacles at the following locations: • Beach (impacted area) • Strand (impacted area) • And, additional trash receptacles as CITY requires. IMG shall use Consolidated Waste to provide: One (1) 30 yard roll -off trash bin on 11th Street at Beach Drive and six (6) portable toilets that includes one (1) handicap toilet at the base of the Pier on the south side. CITY staff will determine if additional toilets are needed. IMG shall take necessary steps to encourage participants and require sponsors to utilize recycling bins for appropriate materials. IMG shall make arrangements for such bins. LOS ANGELES COUNTY DEPARTMENT OF BEACHES AND HARBORS SERVICES CITY shall make any necessary contacts on behalf of the event with the Los Angeles County Department of Beaches and Harbors. IMG shall assume all costs for any additional lifeguards each day of tournament if required by Los Angeles County Lifeguards. If IMG desires any County services, they must process their request through CITY. Any costs for County services will be borne by IMG. INSURANCE At least ten (10) days prior to the event, IMG shall provide CITY a Certificate of Insurance providing personal injury and property damage liability insurance naming CITY, and County of Los Angeles, their officers, employees and agents as additional insured with a minimum coverage of $2 million combined single limit coverage with $4 million in excess liability. Insurance is to be placed with insurers with a current AM Best's rating of no less than A:VII. Said insurance shall not be canceled or altered without 30 days notice in writing to CITY and County. IMG insurers shall be primarily responsible for any and all liability resulting or arising from the performance of the contract and CITY and County and their insurers shall not be required to contribute. For insurance purposes, the event area shall be defined to include any and all areas occupied or affected by the event. • IMG agrees to defend, indemnify, and hold CITY and County of Los Angeles harmless from and against any and all liability and expense, including defense costs and legal fees, caused by the negligent or wrongful act or omission of IMG, its agents, officers and employees, including, but not limited to, personal injury, bodily injury, death and property damage. CO-SPONSORS A fee of $100 each shall be charged for all co-sponsors; with each co-sponsor permitted one display booth. All co-sponsors must meet with CITY approval prior to event. ADVERTISING IMG shall be required to make announcements informing spectators of CITY'S alcoholic beverage ordinance as deemed necessary by Hermosa Beach Police. Signage regarding CITY'S alcohol ordinance shall be required by IMG. CITY staff shall determine criteria for size, wording and locations for postings. All sponsor signs, props, product facsimiles, etc. deemed necessary by IMG to identify the event, shall be approved as to location and content by CITY. CITY will not unnecessarily deny said approval and will not curtail certain constitutional rights of IMG. CITY shall permit two street banners to be posted for tournament. Cost of installation shall be the responsibility of IMG. CITY shall permit IMG to display six (6) large replicas of their product. CITY staff shall have final approval of said replicas and determine location. PARKING IMG shall be required to post temporary "No Parking" signs 24-72 hours in advance of event (as directed by CITY), and be responsible for the removal of signs on final event day. IMG shall use plastic cable ties to secure the signs. IMG shall be required to make announcements indicating: 1) where there is free parking; and, 2) that CITY will strictly enforce all traffic and parking regulations. IMG shall provide a shuttle bus service from a major satellite point(s) on the outskirts of or outside of CITY. IMG shall provide directional signs and advertisement which shall be approved in advance by CITY. Information regarding shuttle bus service shall be included in all tournament advertisements. At no time may IMG block emergency vehicle access. Parking privileges may be revoked at anytime by CITY. SPECIAL EVENTS CITY shall review all requests for any special events to be held as part of the tournament. CITY shall have the right to deny alt requests. CITY Council must approve any/all requests for bands/concerts prior to the event. 3 • • ADDITIONAL PROVISIONS/RESPONSIBILITIES OF CITY CITY reserves the right to use the stadium for civic or recreational events or activities. CITY shall allow IMG the opportunity to sell official IMG tournament concession items pursuant to certain conditions: • No food or beverage concessions shall be permitted on the Beach or in the Pier Plaza area, • Free sampling booths will be permitted on the beach, per CITY conditions and Health Department approval; and, • All concession items must be approved by CITY prior to event. ADDITIONAL PROVISIONS/RESPONSIBILITIES OF IMG IMG shall be responsible to obtain all necessary County and State health permits as required. IMG will be required to obtain an amplification permit from CITY. Event shall be conducted in compliance with CITY Noise Ordinances. Ordinances are on file at the Department of Community Resources. IMG will be solely responsible for event management. IMG shall be responsible to protect the lower Pier (plaza) surface per the Department of Public Works. IMG shall provide barricades and cones for use at pre -approved street closures and other areas as deemed necessary by CITY staff. IMG shall designate area for spectators to store alcoholic beverages. IMG shall maintain public access openings on the Strand Wall (Pier). IMG will abide by any additional policies or appropriate fees as established by CITY. IMG shall be responsible for all prize money, equipment, sound system and personnel necessary for conducting said tournament. IMG shall set up/tear down between the hours of 8:00 a.m. and 9:00 p.m. on scheduled days. At CITY'S option, IMG is required to display and permit CITY representatives to present a perpetual trophy to tournament winners following the finals. • • CITY RESERVES THE RIGHT TO AMEND AND/OR TERMINATE THIS CONTRACT AT ANY TIME. CITY OF HERMOSA BEACH Mayor Date APPROVED AS TO FORM City Attorney Date DEPARTMENT OF COMMUNITY RESOURCES Director Date INTERNATIONAL MANAGEMENT GROUP Director of Operations Date ATTEST City Clerk Date 5 EVP Tour, (Sports Endeavors Inc.) Title Sponsor Amstel Light Event Description • One -day Beach Volleyball Tournament open to all levels of n P Y • Two separate one -day tournaments scheduled for 2002. • Festival style tournament contests and volleyball matches. • Less that $5,000 total value of tournament prizes. • An estimated spectator audience of Tess than 3000. Issues/ changes from last year • Requesting an additional one day tournament Total City Fee Estimated $7,934.00 , . •• EVP TOUR (Sports Endeavors Inc.) SPORTS VENUE Pro Am Volleyball Tournament Title: EVP Tour Volleyball Tournament Sponsor: Amstel Light, Contact: Ross Balling, Promoter and Event Coordinator Prize Money: Less than $5,000 Location: North side of the Pier Discipline: Team competition open to all levels of play Schedule: Saturday, June 22 Event Set -Up Saturday, June 22 Event Implementation Saturday, .July 20 Event Set -Up Saturday, July 20 Event Imlementation S'I'12,‘N I) y7une,22 & July 20, 2002 EVP TOUR PRO AM BEACH VOLLEYBALL TOURNAMENT • • SPORTS ENDEAVORS, INC. (EVP TOUR) CITY:OF HERMOSA BEACH COMMERCIAL BEACH EVENT CONTRACT 1 This contract is entered into on March 12, 2002, at Hermosa Beach, California by and between SPORTS ENDEAVORS, INC. (EVP TOUR), a Sporting Events Promoter, and the CITY OF HERMOSA BEACH (CITY) with regards to the PRO AM BEACH VOLLEYBALL TOURNAMENT on JUNE 22, 2002 AND JULY 20, 2002. FEES Permit fee shall be $2,047 per event plus set up/tear down fee of $200 per day and other CITY fees as required. The $500 application deposit will be applied toward the permit fee and will be refunded only if the permit request is denied by CITY. All predetermined costs/fees shall be paid two weeks prior to the tournament. All unanticipated costs incurred by CITY on behalf of the event shall be paid within 15 days of receiving an invoice from CITY. LOCATION o On Beach, North of the Pier o Tournament operations and staging are subject to change if necessary due to CITY construction. SECURITY CITY shall establish a command post in the immediate vicinity of the tournament. The command post shall be staffed at all times with one (1) representative of the Hermosa Beach Police Department and (1) one representative of EVP TOUR. EVP TOUR shall provide no less than six (6) unarmed security officers. Said officers shall wear identifiable uniforms that indicate a separate identity from other tournament staff. A representative of the security staff shall meet with the Hermosa Beach Police Department Watch Commander prior to the tournament for a pre -event briefing. The private security staff shall be responsible primarily for informing spectators of CITY'S alcohol ordinance. CITY shall provide Officers for each day of the event as follows: One (1) Officer from 10:00 a.m. - 6:00 p.m., or as many Officers as deemed necessary by the Chief of Police. CITY shall provide Fire/Paramedic personnel for the event or as many firefighters as deemed necessary by the Fire Chief. Cost of officers and Fire/Paramedic personnel shall be assumed by EVP TOUR CLEAN -UP EVP TOUR shall use a professional maintenance service to clean the following areas each day of the tournament: • The Beach and Strand (impacted area) • Pier Avenue (impacted area) 1 • The maintenance service shall be responsible for hauling the trash outside the CITY following the tournament. EVP TOUR shall provide additional trash receptacles at the following locations: • Beach (impacted area) • Strand (impacted area) • And, additional trash receptacles as CITY requires EVP TOUR shall use Consolidated Waste to provide: One (1) 30 yard roll -off trash bin on 11th Street at Beach Drive and three (3) portable toilets that includes one (1) handicap toilet at the base of the Pier on the south side. CITY staff will determine if additional toilets are needed. EVP TOUR shall take the necessary steps to encourage participants and require sponsors to use recycling bins for appropriate materials. EVP TOUR shall make arrangements for such bins. LOS ANGELES COUNTY DEPARTMENT OF BEACHES AND HARBORS SERVICES CITY shall make any necessary contacts on behalf of the event with the Los Angeles County Department of Beaches and Harbors. EVP TOUR shall assume all costs for any additional lifeguards each day of tournament if required by Los Angeles County Lifeguards. If EVP TOUR desires any County services, they must process their request through CITY. Any costs for County services will be borne by EVP TOUR INSURANCE At least ten (10) days prior to the event, EVP TOUR shall provide CITY a Certificate of Insurance providing personal injury and property damage liability insurance naming CITY, and County of Los Angeles, their officers, employees and agents as additional insured with minimum coverage of $2 million combined single limit coverage. Insurance is to be placed with insurers with a current AM Best's rating of no less than A:VII. Said insurance shall not be canceled or altered without 30 days notice in writing to CITY and County. EVP TOUR insurers shall be primarily responsible for any and all liability resulting or arising from the performance of the contract and CITY and County and their insurers shall not be required to contribute. For insurance purposes, the event area shall be defined to include any and all areas occupied or affected by the event. EVP TOUR agrees to defend, indemnify, and hold CITY and County of Los Angeles harmless from and against any and all liability and expense, including defense costs and legal fees, caused by the negligent or wrongful act or omission of EVP TOUR its agents, officers and employees, including but not limited to, personal injury, bodily injury, death and property damage. CO-SPONSORS A fee of $100 each shall be charged for all co-sponsors with each co-sponsor permitted one display booth. All co-sponsors must meet with CITY approval prior to the event. 2 • • ADVERTISING EVP TOUR shall be required to make announcements informing spectators of CITY'S alcoholic beverage ordinance as deemed necessary by Hermosa Beach Police. Signage regarding the CITY'S alcohol ordinance shall be required by EVP TOUR. CITY staff shall determine criteria for size, wording and locations for posting. All sponsor signs, props, product facsimiles, etc. deemed necessary by EVP TOUR to identify the event, shall be approved as to location and content by CITY. CITY will not unnecessarily deny said approval and will not curtail certain constitutional rights of EVP TOUR CITY shall permit two (2) street banners to be posted for tournament. Cost of installation shall be the responsibility of EVP TOUR CITY shall permit EVP TOUR to display six (6) large replicas of their product. CITY staff shall have final approval of said replicas and determine location. PARKING EVP TOUR shall be required to post temporary No Parking" signs 24-72 hours in advance of event (as directed by CITY) and be responsible for the removal of signs on final event day. EVP TOUR shall use plastic cable ties to secure the signs. At no time may EVP TOUR block emergency vehicle access. Parking privileges may be revoked at anytime by CITY. SPECIAL EVENTS CITY shall review all requests for any special events to be held as part of the tournament. CITY shall have the right to deny all requests. CITY Council must approve any/all requests for bands/concerts prior to the event. ADDITIONAL PROVISIONS/RESPONSIBILITIES OF CITY CITY reserves the right to use the stadium for civic or recreational events or activities. CITY shall allow EVP TOUR the opportunity to sell official EVP TOUR concession items per certain conditions: • No food or beverage concessions shall be permitted on the Beach or in the Pier Plaza area, • Free sampling booths will be permitted on the beach, per City conditions and Health Department approval, • All concession items must be approved by CITY prior to event. ADDITIONAL PROVISIONS/RESPONSIBILITIES OF EVP TOUR EVP TOUR shall be responsible to obtain all necessary County and State health permits as required.. EVP TOUR will be required to obtain an amplification permit from CITY. Event shall be conducted in compliance with CITY Noise Ordinances. Ordinances are on file at the Department of Community Resources. EVP TOUR will be solely responsible for event management. 3 • • EVP TOUR shall provide barricades and cones for use at pre -approved street closures and other areas as deemed necessary by CITY staff. EVP TOUR shall designate area for spectators to store alcoholic beverages. EVP TOUR will abide by any additional policies or appropriate fees as established by the CITY. EVP TOUR shall be responsible for all prize money, equipment, sound system and necessary personnel for conducting said tournament. EVP TOUR shall only set up/tear down between the hours of 8:00 a.m. and 9:00 p.m. on scheduled days. CITY RESERVES THE RIGHT TO AMEND AND/OR TERMINATE THIS CONTRACT AT ANY TIME. CITY OF HERMOSA BEACH Mayor Date APPROVED AS TO FORM City Attorney Date DEPARTMENT OF COMMUNITY RESOURCES Director Date SPORTS ENDEAVORS, INC. Director of Operations Date ATTEST City Clerk 4 Mtrmosa Beach Triathlon i Title Sponsor TBD t. Event Description The triathlon features a 1/4 -mile swim, 9 -mile bike leg and 3 mile run. • Street closures are necessary to implement the bike portion of the race; however, the entire event ends before noon. Streets are then reopened for the remainder of the day. • The event also includes an amateur volleyball tournament. Issues/ Changes from Last Year • Event Promoter will provide a detailed notification letter, specifying street and intersection closures, to residents. A map will be included. • Numberoff cars parked on and towed from racecourse needs to be reduced. Implementation of the following procedures should accomplish this goal. Octagon marketing to post temporary 'No Parking' signs 72 hours in advance, as opposed to 24. Octagon Marketing responsible for re -posting signs over the weekend as necessary. Octagon Marketing to distribute information flyers on car windshields 3 days in advance. Parking Enforcement will run plate numbers of parked cars to identify owners. Local owners will be notified in person that their vehicle will be towed if it is not immediately moved. Tow Operators will be instructed to disengage alarm battery when cards are towed. Total City Fee Estimated $10,456.00 • • OCTAGON MARKETING SPORTS VENUE Triathlon Title: Hermosa Beach Triathlon Sponsor: TBD Contact: Brendan Mulvihill, Event Coordinator Prize Money: Awards five deep in each division Location: Please see enclosed map Discipline: Triathlon: %Mile swim, 9 -mile bike ride, 3 -mile run • Schedule: Saturday, October 12 Event Set -Up Sunday, October 13 Event Implementation 11th St s w OCEAN Lifeguard HQ Registration Tent Pier Her osa Beach Triathlon . Siie OCEAN Refreshment Booths' Timing Tent 1: i 1 •1 1. 1 1 1 1 Strand 'Parking Restaurants Beach.Dr. Restaurant's & • Store's Sidew .Ik Bike Racks • j. DJ. Awards . �•—% Run Finish Finish ,,7.RUJn Start Bike Racks Bike Racks Bike Racks, Plaza • Bike• Bike Out In A rnntlr' I Mermaids • Volleyball Tournament Sponsor Dooths ❑❑❑❑r❑ • .4- -4— -:� Good Stuff Beach Dr. Restaurant's &' • Store's Sidewalk 6 • OCTAGON MARKETING CITY OF HERMOSA BEACH COMMERCIAL BEACH EVENT CONTRACT This contract is entered into on March 12, 2002 at Hermosa Beach, California by and between the OCTAGON MARKETING, a Sporting Events Promoter, and the CITY OF HERMOSA BEACH (CITY) with regards to TRIATHLON AND FESTIVAL on OCTOBER 13, 2002. FEES Permit fee shall be $2,047 plus set up/tear down fee of $200 per day and other CITY fees as required. The $500 application deposit will be applied toward the permit fee and will be refunded only if the permit request is denied by CITY. All predetermined costs/fees shall be paid two weeks prior to the event. All unanticipated costs incurred by CITY on,behalf of the event shall be paid within 15 days of receiving an invoice from CITY. LOCATION o Pier Plaza o Base of Pier o On Beach, North and South of the Pier • Strand o Triathlon Route (See attached diagram) o Event operations and staging are subject to change if necessary due to CITY construction SECURITY CITY shall establish a command post in the immediate vicinity of the tournament. The command post shall be staffed at all times with one (1) representative of the Hermosa Beach Police Department and one (1) representative of OCTAGON MARKETING. CITY shall provide Officers for the event as follows: Fourteen (14) Officers (average of 2-4 hours) from 7:00 a.m., or as many Officers as deemed necessary by the Chief of Police. CITY may require OCTAGON MARKETING to provide additional unarmed security guards and the cost shall be borne by OCTAGON MARKETING. CITY shall provide Fire/Paramedic personnel for the event or as many firefighters as deemed necessary by the Fire Chief. Cost of officers and fire/paramedic personnel shall be assumed by OCTAGON MARKETING. CLEAN-UP OCTAGON MARKETING shall use a professional maintenance service to provide additional trash receptacles (at the following locations), clean the area, and haul the trash outside CITY following the event: . • Pier Avenue (impacted area) • Beach (impacted area) 1 • • • Strand (impacted area) • And, additional trash receptacles as CITY requires OCTAGON MARKETING shall use Consolidated Waste to provide: One (1) 3 yard trash bin on 11th Street at Beach Drive and six (6) portable toilets that includes one (1) handicap toilet at the base of the Pier on the south side. CITY staff will determine if additional toilets are needed. LOS ANGELES COUNTY DEPARTMENT OF BEACHES AND HARBORS SERVICES CITY shall make any necessary contacts on behalf of the event with the Los Angeles County Department of Beaches and Harbors. OCTAGON MARKETING shall assume all costs for any additional lifeguards each day of event if required by Los Angeles County Lifeguards. The County shall have the authority to cancel or re-route the swim portion of the race depending on surf conditions. CITY requires written confirmation from the County on the number of Lifeguards needed to ensure maximum safety for the swim portion of the event. If OCTAGON MARKETING desires any County services, they must process their request through CITY. Any costs for County services will be borne'by OCTAGON MARKETING. INSURANCE At least ten (10) days prior to the event, OCTAGON MARKETING shall provide CITY a Certificate of Insurance providing personal injury and property damage liability insurance naming CITY, and County of Los Angeles their officers, employees and agents as additional insured with a minimum coverage of $2 million combined single limit coverage. Insurance is to be placed with insurers with a current AM Best's rating of no less than A:VII. Said insurance shall not be canceled or altered without 30 days notice in writing to CITY and County. OCTAGON MARKETING insurers shall be primarily responsible for any and all liability resulting or arising from the performance of the contract and CITY and County and their insurers shall not be required to contribute. For insurance purposes, the event area shall be defined to include all areas occupied or affected by the event. OCTAGON MARKETING agrees to defend, indemnify, and hold CITY and County of Los Angeles harmless from and against any and all liability and expense, including defense costs and legal fees, caused by the negligent or wrongful act or omission of OCTAGON MARKETING its agents, officers and employees, including, but not limited to, personal injury, bodily injury, death and property damage. All participants will be required to show waivers on behalf of CITY. OCTAGON MARKETING will assume full responsibility for ensuring the waivers are signed by said participant and shall assume cost for reproduction of waivers. CO-SPONSORS A fee of $100 each shall be charged for- all co-sponsors with each co-sponsor peFmitted one display booth. All co-sponsors must meet with CITY approval prior to event. ADVERTISING All sponsor signs, props, product facsimiles, deemed necessary by OCTAGON MARKETING to identify the event, shall be approved as to location and content by CITY. CITY will not unnecessarily deny said approval and will not curtail certain constitutional rights of OCTAGON MARKETING. 2 • • CITY shall permit two (2) street banners to be posted for the event. Cost of installation shall be the responsibility of OCTAGON MARKETING. PARKING OCTAGON MARKETING shall be required to post temporary "No Parking" signs along the race course where appropriate 72 hours in advance of event (as directed by CITY) and be responsible for reposting as required, as well as, removal of signs on event day. OCTAGON MARKETING shall use plastic cable ties to secure the signs. OCTAGON MARKETING shall be required to direct participant parking in CITY lots through advertising and race flyers. All costs to reserve parking will be paid by OCTAGON MARKETING. At no time may OCTAGON MARKETING block emergency vehicle access. Parking privileges may be revoked at anytime by CITY. SPECIAL EVENTS CITY shall review all requests for any special events to be held as part of the contracted event. CITY shall have the right to deny all requests. CITY Council must approve any/all requests for bands/concerts prior to the event. ADDITIONAL PROVISIONS/RESPONSIBILITIES OF CITY CITY shall allow OCTAGON MARKETING the opportunity to sell official OCTAGON MARKETING concession items pursuant to certain conditions: • No food or beverage concessions shall be permitted; and, • Free sampling booths will be permitted on the beach, per CITY conditions and Health Department approval: and, • All concession items must be approved by CITY prior to event. ADDITIONAL PROVISIONS/RESPONSIBILITIES OF OCTAGON MARKETING OCTAGON MARKETING shall be responsible to obtain all necessary County and State health permits as required. OCTAGON MARKETING will be required to obtain an amplification permit from CITY. Event shall be conducted in compliance with CITY Noise Ordinances. Ordinances on file at the Department of Community Resources. OCTAGON MARKETING will be solely responsible for event management. OCTAGON MARKETING shall be responsible for the protection of lower Pier (plaza) surface, per the Department of Public Works. OCTAGON MARKETING shall notice all affected residents and businesses of race. CITY staff shall determine areas to be noticed. 3 • OCTAGON MARKETING shall provide barricades and cones for use at pre -approved street closures and other areas as deemed necessary by CITY staff. OCTAGON MARKETING shall provide adequate detour signs to identify alternate driving routes through the CITY. OCTAGON MARKETING will abide by any additional policies or appropriate fees as established by the CITY. OCTAGON MARKETING shall be responsible for all prize money, equipment, sound system and personnel necessary for conducting such an event. OCTAGON MARKETING shall only set up/tear down between the hours of 8:00 a.m. and 9:00 p.m. on scheduled days. CITY RESERVES THE RIGHT TO AMEND AND/OR TERMINATE THIS CONTRACT AT ANY TIME. CITY OF HERMOSA BEACH Mayor Date APPROVED AS TO FORM City Attorney Date DEPARTMENT OF COMMUNITY RESOURCES Director Date OCTAGON MARKETING Director of Operations Date ATTEST City Clerk Date • CITY OF HERMOSA BEA! Department of Community Resources 710 Pier Averiue, Hermosa Beach, CA 90254 Phone (310) 318-0280 Fax (310) 372-4333 Permits shall be required for any group or organization requesting use of a public outdoor area or facility within the City of Hermosa Beach. 1. All groups or organizations shall address requests to the Department of Community Resources, 710 Pier Avenue, Hermosa Beach, CA 90254, Phone: 318-0280. 2. The Special Event Policy and all pertinent rules and regulations will accompany the permit. These rules and regulations must be strictly adhered to and all pertinent City Ordinances shall be enforced. 1. -. 3. The Department of Community Resources will review the permit and either approve or deny the request. The, decision can be appealed to the Parks, Recreation and Community. Resources Advisory. Commission (see Special Event Ordinance). Some requests may sent to City Council for their review and/or final approval. 4. A SPECIAL EVENT APPLICATION must be filled out at least 15 working days prior to date of use for small events. Larger events will require more • time••to process. Submit application with .$500 event application fee (applied to event fees). . Any individual or group that is not registered non-profit organization or any, event/activity sponsored by commercial entities/advertisers. Event must be open to the general public. A) Any Group or organization registered with the Federal Government as a non-profit corporation and that has :a non-profit' corporation number. B) Any group or organization recognized by the City of Hermosa Beach as a local service organization. Event must be open to the general public. In order to qualify for non-profit status: 1) 100% of all proceeds collected on behalf of the event (after operational and permit expenses are met) must go to the non-profit organization. This includes all entry, TV and. 2-26-2002: Attachment C 40 sponsorship proceeds. 2) A registered non-profit organization must be the permit applicant. , s, its......:': Special event permits will not be granted to private groups. Valley Park, Greenwood and Bicentennial and South Park are available for reservation by Hermosa Beach residents at no charge. Block parties require police permit and are' subject to a permit fee. Beach Volleyball courts are available on a first come first serve basis for all individuals. The Pier Avenue Courts are reserved by the City for special events. A pass through event is exactly what the name implies, events that just pass through the City of Hermosa Beach. The event does not terminate or begin in the City. The participants merely pass through on their way to. their destination. ` e ran Amount shall be negotiated between the City and applicant with minimum amount set at $1,861:00 per day. Fee shall be $1.20 per participant and spectator up to 1,500 people. The organization shall be subject to contract negotiations with the City and '- will be in the same category as Commercial Groups with participants and spectators numbering more than 1,500. Pass-Throughs Permit processing fee: . Amplification permit fee: $124.00 $ 44.00 $200.O0 refundable cash deposit 'This permit is to be obtained through the Hermosa Beach Police Department Hermosa Valley Park. No charge for permit processing: . :.,+,� •. _ t... ri _ _:r,:>_>�� sem::; �� x < �: , Permit processing fee:: ':$30.00 Permit processing fee: • Location fee (public property only): Business License fee (per 31 days): City operated Meters/ Parking Space: Police fees per Police Officer: Banner Permit: Permit processing fee: Location fee: $372.00 $869.00 per day $289.00 $ 17.00 per day $ 69.00 per hour $229.00 per banner $ 62.00 $ 62.00 per day In addition to fees listed here, all costs incurred by the City on behalf of the event shall be assumed by the applicant. Those costs shall be determined upon finalization of the permit. . 4 CITY COUNCIL APPROVED Fees Effective 9/1/01 t • • Commercial Event Categories and Criteria ',For Event Fees 4 CATEGORY I: MODERATE IMPACT FEE: Daily Minimum of $1,861, A Category I event meets the criteria of a commercial event and: • Impacts public areas for no longer than one (1) day including set-up. • Is conducted in the off season (not between Memorial Day and Labor Day or any holiday) • Participant/Spectator crowds do not exceed 3,000 • Has no television coverage (except news) • A non-profit entity is the beneficiary of the net revenues (100%) • Does not meet the identifying criteria for a Category II or III event CATEGORY 1I:. MEDIUM IMPACT FEE: Daily Minimum + 10% plus a $200 set-up and tear'down fee per day. = $2,047.00 A Category II event meets the criteria of a commercial event and does not qualify as a Category I event: • Impacts public areas for more than one _(1) day including set up • Has television coverage • Has more than $3,000 and Tess than $50,000 in prize'money • Does not meet any of the identifying criteria for a Category III event • CATEGORY III:•HIGH IMPACT FEE: Daily Minimum +:100% and a $200 set-upand tear down fee per day and a (if applicable) percentage of gross admission revenues. _ $3,722.00 A Category III event meets the criteria for a commercial event and has one or more .of the following: • Has network television coverage • • Estimated participant/spectator crowds exceed 5,000 • Prize money in excess of $50,000 • _Charges admission to spectators • Gross revenues in excess of $50,000 Effective 9-00 (Annual Update from Master Fee Schedule) • CITY OF HERMOSA MACH 2002 Tentative Special Event Calendar 2-10-02 50t6 Annual Sand & Strand Run 2-10-02 high Five boutique Fashion Show 2-20-02 Way Wild Wednesday Teen Extreme Event 3-02-02 St Patrick's pay `hooley' Fundraiser 3-16/3-17 St. Patrick's Day Parade & Festival 3-30-02 Spring hunt 4-5/6 &1--15/11- Open Tennis Tournament 4-20-02 CbVA Volleyball Toumament 4-27.02 Endless Summer Car Show 5-05--02 Dog Parade & Trick Show 5-18-02 Little League Annual Fundraiser@ hennessy's 5-25/5-27 Fiesta Hermosa 5-25/5-26 CbVA Volleyball Toumament 6-1/2 & 6-8/9 Open Tennis Toumament 6-7 to 6-9 Mervyn's beach bash 6-22-02 EVP Pro Am Volleyball Toumament #1 6-28/6-30 AVP Pro Volleyball Toumament 7-13-02 hennessy's Cup Paddleboard Championship 7-13/7-14 AA(,( Volleyball Championships 7-14-02 CAVA Volleyball Toumament 7-14-02 Sunset Concert #1 7-20-02 EVP Pro Am Volleyball Tournament #2 7-21-02 Sunset Concert #2 7-28-02 Sunset Concert #3 8-02 to 8-4 International Surf Festival & health Fair 8-04-02 Sunset Concert #4 8-10/8-1 1 Aloha pays Surf Contest & Festival TSD Shakespeare by the Sea 8-31/5-2 Fiesta Hermosa TbD Lawn bowling Open house 9-14-02 CbVA Volleyball Toumament 9-21-02 California Coastal Clean up 9-28-02 CbVA Volleyball Toumament 10-13-02 Hermosa beach Triathlon 10-1 3-02 CbVA Volleyball Toumament 10-51-02. Halloween howl 1 1-1 1-02 Veteran's Day Memorial Service 12-5-02 Tree Lighting Ceremon, 1 2-7-02 Sand Snowman Contest 2-26-2002: Attachment D February 25, 2002 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of March 12, 2002 PARKING REGULATIONS — CHANGE UPPER PIER AVENUE FROM MANHATTAN AVENUE TO VALLEY DRIVE FROM 8:OOAM TO 6:OOPM TO 10:OOAM TO 10:OOPM WITH 2 HOUR LIMIT AND ADDING ONE 15 MINUTE ZONE Recommendation: That the City Council adopt a resolution changing the parking regulations on upper Pier Avenue to 10:OOam to 10:OOpm with 2 hour limit and adding one 15 minute zone. Background: The City Council, on October 23, 2001, directed staff to meet with area merchants on a proposed change in the hours of enforcement for upper Pier Avenue. Mayor Dunbabin and myself met with merchants on February 21, 2002. The proposal that was advanced by some of the merchants was to extend enforcement until 10:OOpm. This would allow their customers to have a chance to compete for the parking in the early evening hours. Since the regulations currently in effect end at 4:OOpm, the merchants have stated that a number of the vehicles parking on upper Pier Avenue are employees of lower Pier Avenue and, as a result, limits available parking for upper Pier Avenue customers. The proposed change would be to change the parking regulations on Pier Avenue to 10:OOam to 10:OOpm with a 2 hour limit from Manhattan Avenue to Valley Drive. The merchants also suggest that one 15 -minute zone be added to assist several businesses with pick-up business. This will be added on the south side near the corner of Monterey and Pier Avenue. The merchants were also interested in the installation of parking meters and the eventual upgrade consistent with the conceptual plan developed for upper Pier Avenue. The parking meters, assessment district and transportation funding were designated as potential funding for the upper Pier Avenue project when the overall plan was reviewed in 1996. Respectfully submitted, hen R. Burrel City Manager 6a • • RESOLUTION NO. 02- A RESOLUTION OF THE CITY COUNCIL OF HERMOSA BEACH, CALIFORNIA, CHANGING THE PARKING REGULATIONS ON PIER AVENUE, BETWEEN MANHATTAN AVENUE AND VALLEY DRIVE, TO 10:00AM TO 10:00PM, AND ADDING ONE 15 MINUTE ZONE AT THE SOUTHEAST CORNER OF MONTEREY BOULEVARD AND PIER AVENUE The City Council of the City of Hermosa Beach hereby resolves to change the parking regulations on Pier Avenue, between Manhattan Avenue and Valley Drive, to 10:00am to 10:00pm, and adding one 15 minute zone at the southeast corner of Monterey Boulevard and Pier Avenue. PASSED, APPROVED, and ADOPTED this 12th day of March, 2002. PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: CITY CLERK CITY ATTORNEY -1- • • AGENDA UPPER PIER AVENUE MERCHANTS MEETING THURSDAY, FEBRUARY 21, 2002 10:OOAM THAI TOP RESTAURANT 337 PIER AVENUE, HERMOSA BEACH 1. CALL TO ORDER 2. INTRODUCTIONS 3. EXPLANATION OF PARKING PROPOSAL a. HOURS OF OPERATION b. TIME LIMIT 4. QUESTIONS/COMMENTS 5. ADJOURNMENT /TJL Wils7111-1 L ext _c}A • • 2/z//o2_ o cesA c(4 L1,4 /017(10 P/A10 77Th _ 7.7172 SA-Ct/A /3Z4Z-e' 4: 5 ao N 2 -X2 - FP -I -TT° ,11,T0 c114 cer 4/, //t)19/4UC L, 711 A .7 e7P_ •Tv ,74'..0 • "Where travelers go shopping" 03111102 NAT/ONS! TRAVELSTORES Travel Books • Maps • Trave/ Services Travel Merchandise: 0 Guide Books fl Road & City Maps 7 Travel Accessories Cl Money Belts D Luggage Tags El Pad Locks E Insect Repellant O Wet Wipes El Electric Converters O Umbrella/Raincoat El Language Phrasebooks 0 Travel Clothing El Luggage/Travel Gear Traveler's Gift Ideas: 0 Globes & Atlases 0 Pictorial Books O Gift Certificates 0 World Wall Maps 0 52 Things to do... O Free Gift Wrapping Travel Arrangements: O Flights & Airpasses 0 Tours & Cruises O Eurail/Euro Passes C7 Car Rentals & Leasing O Hotel/Resort Bookings 0 Travel Insurance Corporate Offices: 500-504 Pier Avenue Hermosa Beach, CA 90254 Call for the location nearest you. 800 / 546-8060 Fax 310/318-9115 e-mail: world@nationstravelmall.com Internet: www.nationstravelmall.com Travel arrangements provided by: CST 01022318-10 Travel Services Steve Burrell, City Manager City of Hermosa Beach 1357 Valley Dr. Hermosa Beach, CA. 90254 Ref : Parking on Pier Ave. Dear Steve • MAR 1 '4, 2002 In consideration of your proposed meeting today, please accept this letter in lieu of presenting these issues in person. Parking on upper Pier Avenue has not been considered a problem by our company. We do support the needs of restaurants to provide sufficient parking for their patrons during evening hours. However, we also do believe that there are sufficient reasons to maintain status quo of the current parking regulations, i.e. without parking meters. Although few retail businesses remain open during evening hours, NATIONS! TRAVELSTORES has extended hours until 9 P.M. daily, including Sundays. The needs of business establishments, such as ours, will be greatly undermined through installation of meters. The reason is simple: We rely on a steady tlo\\ of customers throughout the day when abundant parking spaces are available. 111 during that time, customers were subjected to parking meters, it would not benefit restaurant demand, neither retail businesses, nor customers. 2. If indeed you were to consider future changes to parking regulations on upper Pier Avenue, may we respectfully suggest that the City of Hermosa Beach provide a minimum of 2 `green' 15-25 minute parking spaces directly in front of our business. We occupy a building that consists of 3 different spaces (500, 502 and 504 Pier Avenue) and have increased needs to provide unencumbered access for our customers throughout the day. �. The general notion of parking meters may discourage potential customers to take advantage of upper Pier Avenue as a unique shopping and dining alternative to congested downtown Manhattan Beach, for example. Upper Pier Ave. has long been trendy \vith an easy-going crowd which may vociferously oppose the new parking reutil Itions. Please feel tree to contact me if I may be of further assistance. Thank you. With best retards, Jan Koch, President NATIONS! TRAVELSTORES, INC. SUPPLEMENTAL 6a INFORMATION • • tic L O MAN i 2 2002 Steve Burrell City Manager Hermosa Beach Dear Mr. Burrell 3/8/02 Thank you for your notice regarding the proposed parking regulation changes on Pier Avenue. We are unable to attend this meeting because we will be out of town on March 12. We have enclosed a statement regarding our position on this vital issue and respectfully request that it be read or otherwise considered during the meeting. Respectfully Yours, Robert Kerr Owner, Fritto Misto Joe Carrillo Manager, Fritto Misto Beth Petrou Manager, Fritto Misto SUPPLEMENTAL a INFORMATION • • 3/8/02 To Whom It May Concern, We the owners and managers of Fritto Misto restaurant at 316 Pier Avenue in Hermosa Beach strongly support the proposal to extend the two- hour parking limitation on Pier Avenue until 10:00 pm. This proposal will have a dramatic positive affect on all businesses open at night on upper Pier Avenue. The current regulations allow employees and patrons of lower Pier Avenue to park all evening on upper Pier, vastly reducing the parking available to upper Pier customers. It also discourages the use of the parking structure on lower Pier, costing the city considerable revenue. We applaud the efforts the city has made to promote lower Pier Avenue and improve parking there. We humbly suggest that upper Pier deserves the same consideration and at a minimum for this proposal so that at least some additional parking will be available to our patrons as well. We also strongly support the creation of a 15 -minute parking space at Monterey and Pier to help the several nearby businesses that rely in part on short-term customers. In addition we again request that the city restore the 15 -minute parking space on Sunset next to our store. This space was in place for many years and would be extremely beneficial to us as well as our neighbors. We also would like to encourage the city to look for and develop additional off-street parking in the upper Pier area. We would support the creation of a special tax district if needed to help finance improved public parking and access. Thank you for your consideration. Beth Petrou, Manager Robert Kerr, Owner Joe Carrillo, Manager Fritto Misto 316 Pier Avenue Hermosa Beach, CA i • March 7, 2002 Honorable Mayor and Members of the Hermosa Beach City Council 3///.? -/o - Regular Meeting of March 12, 2002 AGENDA FORMAT — "WRITTEN COMMUNICATIONS" CATEGORY i Recommendation: That the City Council review the attached material and provide direction to staff on the "Written Communications" category. Background: The City Council, at its meeting of February 12, 2002, directed staff to return with a report on the "Written Communication" category on the agenda. Attached are copies of the minutes for this category showing all of the items that have been included for the last two years. This category has been part of the agenda since 1981. The subject matter of items that have been considered varies greatly. The category has been used often to bring items to the attention of the City Council that for one reason or another probably would not appear on the agenda elsewhere. These items are often the expression of the opinion of the letter writer. Community based groups also have used this category to obtain approval for an event, waiver of fees or some other issue related to a activity that cannot wait to go through the normal process. Most items that have appeared under this category have not had a staff report prepared primarily because of when they are received. The Council has several options: 1. Eliminate the category - This would generally mean that groups that wished to express an opinion, announce an event, or request a waiver or other council action could do so under oral communications. Groups requesting permission for an event or some other item requiring City Council approval would follow the normal agenda deadline. This would mean the request, along with a report, would appear on the agenda under the appropriate category. This could be a public hearing, consent calendar, etc. depending on the requested action. During the past two years, one of the most frequent uses of the category has been to express opinions about issues, sometimes within the jurisdiction of the City Council, sometimes not. These could be acknowledged, explaining the existing city policy. Copies of the letter would go members of the City Council and, if desired, the issue or idea contained in the letter could then be agendized with a staff report and any other related material. 2. Revise "Written Communications" to be like "Oral Communications". This would mean that the City Council would receive the letter and refer it to another meeting or to staff to resolve. In order to take an action, the City Council would have to add it to 6b • • the agenda by a 4/5 vote. The letters would simply be listed on the agenda without any recommendation and the category explanation would be changed to state that the City Council acknowledges receipt of the letter and may take action to set it for a future agenda. 3. Leave the category as it is with further direction on what you will consider under "Written Communications". Generally speaking, most City's do not have a "Written Communications" category like we have. If they have a place for letters, they are often treated just like oral communications. Respect Ily submitted, Stephen R. Burrell City Manager JANUARY 11, 2000 (b) WRITTEN COMMUNICATIONS 1. Letter from M. C. Fogg regarding the causes of today's LAX -generated noise and hazard, future LAX expansion issues and a proposal to assist the City in abatement. Coming forward to address the Council on this issue were: Charles Fogq - submitted an addendum to his letter; spoke of airport issues; proposed putting together a blue ribbon committee of knowledgeable citizens that would report to the City Council through the City Manager and volunteered to be on the committee; James Deutsch - 707 30th Street, concurred with Mr. Fogg; said there should be a committee of all cities and volunteered his time; and James Lissner - said LAX does a monthly tabulation of noise complaints; said it was important that citizens continue to complain and not become complacent; suggested that the City publicize in its newsletter the phone numbers and addresses for complaints (Mayor Oakes asked the City Manager to follow through on that). No action was taken on this item. 2. Letter from Judi McEachen of the Mira Costa Grad Night Committee requesting consideration of a donation toward the 11th Annual Grad Night for Mira Costa Class of 2000. Action: To approve the requested donation of $1,000 to Mira Costa High School Grad Night 2000. Motion Edgerton, second Reviczky. The motion carried by a unanimous vote. • • JANUARY 25, 2000 (b) WRITTEN COMMUNICATIONS 1. Letter from Steve Bopp of the Redondo Union High School Grad Night 2000 Committee requesting consideration of a donation toward Grad Night for Redondo Union High School Class of 2000. Action: Mayor Oakes directed, with the consensus of the Council, that the requested donation of $1,000 to Redondo Union High School Grad Night 2000 be approved. i • FEBRUARY 8, 2000 (b) WRITTEN COMMUNICATIONS 1. Letter from Mike Ludwig of the Hermosa Beach Chamber of Commerce proposing that the City of Hermosa Beach share a portion of the TOT tax with the Chamber of Commerce. Coming forward to address the Council on this item was: Cary Bickelmever - Chamber of Commerce, said the intent of the letter was to open a dialogue on the subject. City Manager Burrell responded to Council questions. Action: To refer the matter to the Council subcommittee (Edgerton and Mayor Oakes) and staff for discussion over the next few months, with a request for more information on the matter, including what other cities do with regard to supporting their chambers of commerce. Motion Bowler, second Edgerton. The motion carried by a unanimous vote. FEBRUARY 22, 2000 (b) WRITTEN COMMUNICATIONS 1. Letter from Jim Lissner dated February 15, 2000 regarding Council meeting sound. City Manager Burrell responded to Council questions. Action: Mayor Oakes directed, with the consensus of the Council, that staff look into obtaining lapel microphones for use until the completion of the Council Chambers remodel and the installation of a new sound system, perhaps getting free samples, with the matter returning to the Council only if the cost is higher than $100 to $150 each. • • MARCH 14, 2000 (b) WRITTEN COMMUNICATIONS 1. Letter from David Augenstein requesting a reduction in the underground utility assessment for his property located at 2457 Manhattan Avenue. Memorandum from City Manager Stephen Burrell dated March 9, 2000. At 7:43 P.M., Councilmember Dunbabin left the dais and the room due to a potential conflict of interest since she lived in the underground district. Coming forward to address the Council on this item was: David Auaenstein - 2457 Manhattan Avenue, spoke to his letter. City Manager Burrell responded to Council questions. Action: To receive and file. Motion Reviczky, second Bowler. The motion carried, noting the absence of Dunbabin and Edgerton. At 7:48 P.M., Councilmember Dunbabin retumed to the dais. 2. Letter from Charlotte Malone of the Friends of the Library requesting that the City Council follow-up with the County on a request for the addition of 15 operating hours per week and also request the assistance of Supervisor Knabe to ensure that the FOL interim book area not be diminished or relocated during the current refurbishment of the library facility. Coming forward to address the Council on this item was: Charlotte Malone - Friends of the Library, spoke to her letter. Action: To authorize the Mayor to work with Ms. Malone on the matter and to send a letter to the County addressing the concerns of the Friends of the Library. Motion Reviczky, second Bowler. The motion carried, noting the absence of Edgerton. 3. Letter from Roaer Bacon requesting that the City Council extend the banner program near First Street and Pacific Coast Highway through the remainder of this year with the proceeds to be used for revitalization. landscaping, sidewalk and signage improvements on Pacific Coast Highway and Aviation Boulevard. Coming forward to address the Council on this item was: Roger Bacon - 1100 Pacific Coast Highway, requested that the item be postponed to the next meeting. Action: Mayor Oakes directed, with the consensus of the Council, that this item be postponed to the next meeting, as requested by Mr. Bacon. (Edgerton absent) 4. Letter from Roger Creiqhton requesting that concealed weapon permits be made accessible to all residents. Action: To receive and file. Motion Bowler, second Dunbabin. The motion carried, noting the absence of Edgerton. • • MARCH 28, 2000 (b) WRITTEN COMMUNICATIONS 1. Letter from Roger Bacon requesting that the City Council extend the banner program near First Street and Pacific Coast Highway through the remainder of this Year with the proceeds to be used for revitalization, landscaping, sidewalk and signage improvements on Pacific Coast Highway and Aviation Boulevard. (Continued from meeting of March 14, 2000) Coming forward to address the Council on this item was: Roger Bacon - 1100 Pacific Coast Highway, spoke to his request; submitted a letter signed by several area business owners expressing their support of the program; also submitted letters from three corporations, each pledging $2,500 for a banner display; said once the funding is in the bank, he would come back before the Council to discuss specific improvements. City Manager Burrell responded to Council questions, noting that all money collected for the banner program goes into a special fund. Proposed Action: To approve the request to extend the banner program on Pacific Coast Highway (PCH) near First Street to the end of the year with the proceeds to be used for PCH and Aviation Boulevard improvements (revitalization, landscaping, sidewalk and signage), with the condition that the City be indemnified, as is normally required with banner permits. Motion Edgerton, second Mayor Oakes. The motion failed, noting the dissenting votes of Bowler, Dunbabin and Reviczky. APRIL 11, 2000 (b) WRITTEN COMMUNICATIONS 1. Letter from Mayor Mike Gordon. City of El Segundo. requesting City Council consideration of a resolution in support of El Segundo's complaint against Los Angeles World Airports (LAWA) for violations of CEQA. City Manager Burrell responded to Council questions. Action: To adopt Resolution No. 00-6052, entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH. CALIFORNIA, IN SUPPORT OF EL SEGUNDO'S COMPLAINT AGAINST LAWA FOR VIOLATIONS OF CEQA," as requested by El Segundo Mayor Mike Gordon. Motion Bowler, second Dunbabin. The motion carried by a unanimous vote. 2. Letter from Jim Lissner requesting the addition of a tally of "Drunk in Public" arrests to the Police Department monthly activity reports. Action: To receive and file. Motion Bowler, second Edgerton. The motion carried by a unanimous vote. • • APRIL 25, 2000 (b) WRITTEN COMMUNICATIONS - None ! • MAY 9, 2000 (b) WRITTEN COMMUNICATIONS 1. Letter from John Hanley of Our Lady of Guadalupe Church requesting a reduction in the hourly security rate to pay for the officers working non-profit organization events. Coming forward to address the Council on this issue was: John Hanley - representing Our Lady of Guadalupe Church, spoke to his letter. Community Resources Director Rooney responded to Council questions, noting it was standard for Hermosa Beach non-profit organizations to pay the direct costs to the City as opposed to the master fee resolution overhead costs. Action: To approve the request and require Our Lady of Guadalupe Church to pay only actual costs for officers working non-profit organization events. Motion Edgerton, second Mayor Reviczky. The motion carried by a unanimous vote. • • MAY 23, 2000 (b) WRITTEN COMMUNICATIONS 1. Letter from Jim Lissner requesting that City Council appeal the Planning Commission's action of May 16, 2000 granting full liquor to Einstein's. Coming forward to address the Council on this issue was: Jim Lissner - Hermosa Beach, spoke to his letter. Action: To receive and file. Motion Bowler, second Edgerton. The motion carried, noting the absence of Oakes. ! • JUNE 13, 2000 (b) WRITTEN COMMUNICATIONS 1. Letter from Paul Herriott regarding 2321 Hermosa Avenue. Action: To receive and file. Motion Bowler, second Dunbabin. The motion carried, noting the absence of Edgerton. 2. Letter from Charlotte Malone of the Hermosa Beach Friends of the Library requesting permission to hold their July 15th book sale on the west side of Bard Street. Coming forward to address the Council on this item was: Charlotte Malone - 260 31st Street, book sale chairman for the Hermosa Beach Friends of the Library, spoke to her letter, noting the book sale would take place from 9 A.M. to 12:30 P.M.; announced there would be a members only book sale on Wednesday, July 12, from 6 to 8 P.M. in the Bard Street building; said the Friends of the Library has provided $10,000 to the County Library this year. Action: To approve the request of the Friends of the Library to conduct its Saturday, July 15, 2000 book sale on the west side of Bard Street, with street closure from 7 A.M. to 2:30 P.M. Motion Oakes, second Bowler. The motion carried, noting the absence of Edgerton. 3. Memorandum from the Hermosa Beach Citizen's Airport Advisory Committee recommending that the City Council immediately seek legal assistance to evaluate the viability of litigation against the Federal Aviation Administration for violation of the National Environmental Policy Act (NEPA). Coming forward to address the Council on this item was: Mike Cassidy - Chairman of the Hermosa Beach Citizen's Advisory Committee, spoke to his letter. Action: To refer the matter to the City Attorney with direction for him to meet first with members of the subcommittee and then report back to the Council with his opinion on the viability issue. Motion Bowler, second Dunbabin. The motion carried, noting the absence of Edgerton. • • JUNE 27, 2000 (b) WRITTEN COMMUNICATIONS 1. Letter from John Hales requesting to speak to City Council regarding the Pier Phase III proposed design. Coming forward to address the Council on this item was: John Hales - 624 8th Place, spoke to his letter; submitted information to the Council; requested that the Council deal with the 1994 Council decision regarding the Pier Design Award before additional action is taken. Mr. Hales also suggested that the Council might wish to consider acquiring the SS Catalina, now in Ensenada, Mexico, before it is scrapped, in order to tie beside the Pier, restore it and use the ship as a tourist attraction as it has cabins, a ballroom and other amenities. ACTION: To receive and file the letter from Mr. Hales. Motion Bowler, second Dunbabin. The motion carried by a unanimous vote. JULY 11, 2000 (b) WRITTEN COMMUNICATIONS 1. Letter from Rosier Creighton reauestinq information on the location of a tree and plaque. Supplemental memorandum from Community Resources Director Mary Rooney dated July 6, 2000. Action: To receive and file. Motion Bowler, second Dunbabin. The motion carried, noting the absence of Edgerton. • • JULY 25, 2000 (b) WRITTEN COMMUNICATIONS 1. Letters from Roger Creighton regarding concealed weapon permits and badges. Supplemental memorandum from City Manager Stephen Burrell dated July 20, 2000. Action: To receive and file. Motion Bowler, second Dunbabin. The motion carried by a unanimous vote. 2. Letter from Joanne Edgerton, President of the Hermosa Beach Education Foundation, requesting Citv Council approval of a banner fundraising program. Coming forward to address the Council on this item were: Joanne Edgerton - Hermosa Beach Education Foundation president, spoke to her letter, noting that all funds would go to the Education Foundation; Steve Cannella -1216 11th Place, board member of the Foundation, spoke of their fundraising efforts and urged approval of the request; Vicki Hanson - 1265 Bonnie Brae, also a board member, said all of the funds generated by the Education Foundation benefit the children; and Dr. Chris Jones - Hermosa Valley School principal, spoke of his appreciation for the work of the Education Foundation; said they were building a music program; Acting City Manager Rooney responded to Council questions. City Attorney Jenkins also responded to Council questions, advising the Council to establish fair criteria for the use of public property rather than limiting the use of banners to one group. Proposed Action: To approve the request of the Education Foundation for a banner fundraising program for a six-month trial period, with policies and restrictions on the advertising to be determined at a future meeting. Motion Edgerton, second Oakes. The motion failed due to the dissenting votes of Bowler, Dunbabin and Mayor Reviczky. Action: To direct staff to research the issue, including checking with other cities on their policies on long- term advertising on public property, and retum with options for a banner program for non-profit organizations. Motion Mayor Reviczky, second Bowler. The motion carried by a unanimous vote. 3. Letter from Alan Dettelbach concerning the Clark Field backstops, CIP 99-529. Supplemental memorandum from Community Resources Director Mary Rooney dated July 19, 2000. Supplemental information from Community Resources Department dated July 24, 2000. Community Resources Director Rooney responded to Council questions, noting it would be a four-week project. Coming forward to address the Council on this item was: Alan Dettelbach - 1240 Ninth Street, Hermosa Beach Little League president, spoke to his letter; asked the Council to reconsider its July 11 decision to reject the backstop bid. (Counciimember Edgerton left the dais and the room at 8:25 P.M.) Continuing to come forward to address the Council was: Clint Lau - 1239 17th Street, also with Little League, spoke in support of the request; said timing was important. City Attorney Jenkins responded to Council questions, saying the previous action could not be reconsidered because State law prohibited the revival of Public Works bids that had been rejected. Action: To approve the re -bidding schedule, as recommended by staff. Motion Bowler, second Dunbabin. The motion carried, noting the absence of Edgerton. • • AUGUST 8, 2000 (b) WRITTEN COMMUNICATIONS 1. Letter from Charlotte Malone. Friends of the Library. requesting that the City Council consider reinstatement of the Library Subcommittee. Coming forward to address the Council on this item was: Charlotte Malone - Friends of the Library, spoke to her letter and responded to Council questions. Action: Mayor Reviczky directed, with the consensus of the City Council, the reinstatement of the Library Subcommittee, consisting of Councilmembers Bowler and Dunbabin. • • SEPTEMBER 12, 2000 (b) WRITTEN COMMUNICATIONS 1. Letter from Parker Herriott regarding lighting on the Plaza and in Noble Park. Coming forward to address the Council on this item was: Parker Herriott - Hermosa Beach, spoke to his letter and expressed concern that more lighting was not installed in Noble Park. Councilmember Bowler explained that more lighting could prove a problem to the residential neighbors. ACTION: To receive and file. Motion Edgerton, second Bowler. The motion carried, noting the dissenting vote of Councilmember Dunbabin. 2. Letter from Gina and Tom Nvman regarding noise issues on Manhattan Avenue. Coming forward to address the Council on this item were: Tom Nyman — Manhattan Avenue, spoke to his letter and suggested that one-hour parking be continued Tater than 10:00 P.M. Parker Heniott - Hermosa Beach, agreed with the continuation of one-hour parking past 10:00 P.M. City Manager Stephen Burrell responded to Council questions. Action: To refer this item to the Special Meeting to be scheduled for September 28, 2000 (See item 9a) and to include examples of signs, napkins or other items that might remind patrons to be quiet in residential areas late at night. Motion Bowler, second Dunbabin. The motion carried by a unanimous vote. 3. Letter from Jim Lissner requesting that Adelphia Cable be permitted to play the video tape he made of the Public Works Commission interviews. Supplemental information from Jim Lissner received September 8, 2000. Supplemental letter from Al Valdes received September 12, 2000. Coming forward to address the Council on this item was: Parker Herriott - Hermosa Beach, spoke in agreement with Mr. Lissner's letter, asked the opinion of the City Attomey. City Attorney Michael Jenkins said that the City had no legal requirement to televise Commission applicant interview meetings. Action: To receive and file. Motion Bowler, second Dunbabin. The motion carried by a unanimous vote. • • SEPTEMBER 26, 2000 (b) WRITTEN COMMUNICATIONS 1. Letter from Carl Swanberq concerning sidewalks on the north side of the 400 block of 29th Street. Coming forward to address the Council on this item was: Carl Swanberq - Hermosa Beach, spoke to his letter. Action: To direct staff to schedule the issue of exempting the 400 block of 29th Street from the sidewalk requirement as a Municipal Matter at the meeting of October 10, 2000, and to prepare a staff report and draft resolution for Council consideration at that time. Motion Edgerton, second Dunbabin. The motion carried by a unanimous vote. 2. Letter from Jim Lissner requesting that City Council appeal the Planning Commission's approval of a liquor license for 1031 Hermosa Avenue. Coming forward to address the Council on this item was: Jim Lissner - Hermosa Beach, spoke to his letter. City Attorney Jenkins advised the Council that the liquor license approval was shown in the Planning Commission minutes, agenda item 1(k), and that any appeal of the item should be dealt with at that time. Action To receive and file the letter. Motion Bowler, second Edgerton. The motion carried by a unanimous vote. 3. Letter from Christine Hollander, President of the Hermosa Beach Community Center Foundation, requesting that City Council waive $250 in banner fees to promote their annual fundraiser to be held on October 15, 2000. Coming forward to address the Council on this item were: Christine Hollander - spoke to her letter, and James Blackman - said the event would feature a private VIP preview of "Dracula" and the preview party would include food, live music and an auction, with him as the auctioneer; said the tickets were $35 and the proceeds would fund the purchase of a new sound system. Action: To waive the banner fees, as requested. Motion Bowler, second Dunbabin. The motion carried by a unanimous vote. • • OCTOBER 10, 2000 (b) WRITTEN COMMUNICATIONS - None OCTOBER 24, 2000 (b) WRITTEN COMMUNICATIONS 1. Letter from Jim Lissner requesting that City Council review two Manhattan Beach projects. Coming forward to address the Council on this item was: Jim Lissner - Hermosa Beach, spoke to his letter. City Manager Burrell responded to Council questions; said staff already has the Metlox environmental impact report (EIR) and that one may not be needed for the Re -Max site. Action: To receive and file the letter. Motion Bowler, second Oakes. The motion carried by a unanimous vote. • NOVEMBER 14, 2000 (b) WRITTEN COMMUNICATIONS 1. Letter from Jim Lissner requesting consideration of a tax decrease. Coming forward to address the Council on this item was: Jim Lissner - Hermosa Beach, spoke to his letter. Action: To receive and file. Motion Bowler, second Oakes. The motion carried by a unanimous vote. 2. Letter from Redondo Union High School Grad Night 2001 Committee requesting consideration of a donation toward their annual Grad Night for the Class of 2001. Action: To approve a donation of $1,000 toward Grad Night for the Redondo Beach Union High School class of 2001, as requested. Motion Bowler, second Oakes. The motion carried by a unanimous vote. 3. Letter from Jim Lissner requesting headphones for the cameraman at council meetings. Coming forward to address the Council on this item was: Jim Lissner - Hermosa Beach, spoke to his letter. Action: To refer to staff. Motion Mayor Reviczky, second Bowler. The motion carried by a unanimous vote. • . NOVEMBER 28, 2000 (b) WRITTEN COMMUNICATIONS 1. Memorandum from the Parks. Recreation and Community Resources Commission requesting that City Council consider designating the Hermosa Beach Lawn Bowling Club as an historic landmark pursuant to Chapter 17.53 of the Hermosa Beach Municipal Code. Action: To receive and file. Motion Bowler, second Edgerton. The motion carried by a unanimous vote. 2. Letter from the Hermosa Beach Little League requesting consideration of a change order for the Clark Field improvements. Coming forward to address the Council on this issue was: Clint Lau - Hermosa Beach, spoke to his letter. City Manager Burrell and Community Resources Director Rooney responded to Council questions. Action: To refer the letter to staff for a report back at the next meeting on pricing for the requested fencing and second batting cage at Clark Field. Mayor Reviczky so ordered, with the consensus of the Council. • • DECEMBER 12, 2000 (b) WRITTEN COMMUNICATIONS - None • • JANUARY 9, 2001 (b) WRITTEN COMMUNICATIONS - None • • JANUARY 23, 2001 (b) WRITTEN COMMUNICATIONS 1. Letter from Howard Lonqacre regarding out -of -order safety lighting portion of the traffic signal system located at Prospect Avenue and Aviation Boulevard in Hermosa Beach. Public Works Director Williams responded to Council questions, noting the problem was with the power system and that Edison said it would take about 12 weeks before they could make the needed repairs. Action: To receive and file, as recommended by staff. Motion Reviczky, second Oakes. The motion carried, noting the absence of Edgerton. 2. Letter from Jim Lissner requesting a geographic breakdown of bed tax. Action: To receive and file. Motion Dunbabin, second Oakes. The motion carried, noting the absence of Edgerton. 3. Letter from Jim Lissner requesting that the City Council arrange to have the Public Work Commission meeting and the school board meeting replayed, for a total of two showings. Action: To rebroadcast the Public Works meetings and work with the School Board if they are interested and it is feasible, with the suggestion that Mr. Lissner write a letter to the School Board about their meetings. Motion Oakes, second Dunbabin. The motion carried, noting the absence of Edgerton 4. Letter from Jim Lissner questioning whether the Council has a position on helicopter patrols in Hermosa Beach. Action: To receive and file, as recommended by staff. Motion Reviczky, second Oakes. The motion carried, noting the absence of Edgerton. • • FEBRUARY 13, 2001 (b) WRITTEN COMMUNICATIONS 1. Letter from Jim Lissner requesting geographic breakdown of bed tax. Action: To receive and file. Motion Edgerton, second Dunbabin. The motion carried by a unanimous vote. FEBRUARY 27, 2001 (b) WRITTEN COMMUNICATIONS 1. Letter from Franci Agaianian of the Mira Costa G.R.A.D. Booster Club requesting consideration of a donation toward the 12th Annual Grad Night for Mira Costa Class of 2001. Action: To approve the request for a donation in the amount of $1,000.00 toward the 12th Annual Grad Night for Mira Costa Class of 2001. Motion Edgerton, second Reviczky. The motion carried by a unanimous vote. 2. Letter from John Hales of the Hermosa Beach Historical Society requesting that City Council officially recognize April 1, 2001, as our City's Founder's Day. Coming forward to address the Council on this matter was: John Hales - Hermosa Beach resident, spoke to his request and read from his letter. Action: To direct staff to bring an item back on the next agenda to take official action to recognize April 1, 1901, as Hermosa Beach Founder's Day. Motion Reviczky, second Oakes. The motion carried by a unanimous vote. • • MARCH 13, 2001 (b) WRITTEN COMMUNICATIONS - None • • MARCH 27, 2001 (b) WRITTEN COMMUNICATIONS 1. Letter from Gerald Compton regarding a General Plan Amendment and Rezone of the 400 Block of Ocean View Avenue. Coming forward to address the Council on this item was: Gerald Compton - Hermosa Beach, spoke to his letter, said they wanted to match the zoning to surrounding properties, and requested that the issue be referred to the Planning Commission for review and recommendation. Community Development Director Blumenfeld responded to Council questions. Action: To refer the issue to the Planning Commission. Motion Reviczky, second Mayor Bowler. The motion carried, noting the dissenting votes of Dunbabin and Edgerton. 2. Letters from Barbara Mathieson regarding Encroachment Permit granted for 2634 Manhattan Avenue. Supplemental letters from 27th Street residents Gary Mammet dated March 23, 2001 and from Ron Felsing dated March 21, 2001. Supplemental memorandum from City Manager Steve Burrell dated March 27, 2001. Coming forward to address the Council on this item were: Barbara Mathieson - Hermosa Beach, spoke to her letter, submitted additional information, presented a photo display and drawings, and requested that the Council reconsider its decision to grant the encroachment, noting that this was a very busy intersection; said she opposed giving special access to public land; Jay Mitchell - owner of the subject property, submitted information; said the proposed wall would replace the fence that was there previously; said buffering was needed because his home was located at a busy five -way commercial intersection; Les Eicher - Hermosa Beach, reviewed the history of the site; objected to the encroachment and to the process involved; and Phyllis Reinhard - Hermosa Beach, said the strip of public land should not be used as private property. City Manager Burrell and City Attorney Jenkins responded to Council questions. Proposed Action: To direct staff to advertise for a hearing on the revocation of the encroachment permit. Motion Dunbabin, second Edgerton. The motion failed due to the dissenting votes of Oakes, Reviczky and Mayor Bowler. Action: To direct staff to work with the owner and the neighbors on solutions to the problems and to report back to the City Council no later than the meeting of April .24, 2001. Motion Reviczky, second Oakes. The motion carried, noting the dissenting vote of Dunbabin. 3. Letter from Wim Selders objecting to a "garbage can and light pole" structure placed in front of 3035 The Strand. Coming forward to address the Council on this item was: • • Wim Selders - Hermosa Beach, spoke to his letter; said construction took place without notification; requested that the structure be removed from directly in front of his home; said his neighbor to the south had no objection to moving it to the property line. City Manager Burrell and Public Works Director Williams responded to Council questions. Action: To direct staff to remove the structure and reconstruct it 15 feet to the south if it is confirmed that the neighbor has no objection; otherwise; to bring the matter back at the next meeting; with further direction to staff to make sure property owners are notified in the future and also to place the structures on property lines rather than centered in front of a particular home. Motion Reviczky, second Oakes. The motion carried by a unanimous vote. • • APRIL 10, 2001 (a) WRITTEN COMMUNICATION: 1. Letter from Jim Lissner regarding the action of the Public Works Commission at their meeting of March 14, 2001, on the Artesia/PCH part of the PCH traffic signal improvement project. Coming forward to address the Council at this time was: Jim Lissner - Hermosa Beach, spoke to his letter, submitted information. Action: It was the consensus of the Council that this item come back before Council for review with the intent to keep the right lane open and possibly add a split time for parking. • APRIL 24, 2001 (b) WRITTEN COMMUNICATIONS 1. Letter from Etta Simpson regarding pedestrian/traffic safety at the PierNalley/Ardmore intersection. Action: By Council consensus, staff was directed to have the traffic engineer review all signing and all possibilities to improve the safety of the intersection and report back to the Public Works Commission with suggestions as to what steps might be taken. Action: To roll item 11 (Chamber of Commerce and Visitors Bureau marketing proposal and request for funding) to the next meeting due to the fullness of tonight's agenda, saying the item was a serious matter that merited greater consideration than time would allow this evening. Motion Mayor Bowler, second Dunbabin. The motion carried by a unanimous vote. • • MAY 8, 2001 (b) WRITTEN COMMUNICATIONS - None • • MAY 22, 2001 (b) WRITTEN COMMUNICATIONS 1. Letter from Jim Lissner regarding new liquor license application downtown. Coming forward to address the Council on this item was: Jim Lissner - Hermosa Beach, spoke to his letter. Action: To receive and file. Motion Mayor Bowler, second Edgerton. The motion carried by a unanimous vote. 2. Letter from Jim Lissner regarding the need for Assistant Fire Chief. Coming forward to address the Council on this item was: Jim Lissner - Hermosa Beach, spoke to his letter. City Manager Burrell responded to Council questions. Action: To receive and file. Motion Reviczky, second Oakes. The motion carried by a unanimous vote. 3. Letter from Hermosa Beach Little League requesting approval for "Carnival of Champions" on June 9, 2001 at Clark Field. Coming forward to address the Council on this item was: • Mike Koverman - Hermosa Beach Little League, spoke to the letter, submitted a certificate of insurance to the City Manager, noting the other one was forthcoming. Action: To approve the request Champions" on Saturday, June 9, ceremony and picnic. Motion Dunbabin, second Edgerton. for a Hermosa Beach Little League "Camival of 2001, at Clark Field, following the annual trophy The motion carried by a unanimous vote. • • JUNE 12, 2001 (b) WRITTEN COMMUNICATIONS 1. Letter from Jim Lissner dated June 5. 2001 regarding restricting hours and happy house (and similar promotions) on new liquor licenses downtown. Action: To receive and file. Motion Reviczky, second Edgerton. The motion carried by a unanimous vote. 2. Letter from Jim Lissner dated June 5. 2001 regarding diesel generators on the beach. City Manager Burrell responded to Council questions. Action: To receive and file. Motion Edgerton, second Dunbabin. The motion carried by a unanimous vote. 3. Letter from Kaye Gagnon Sherbak of Voice, Jeff Du Clos of the Surfrider Foundation and Lisa Ryder of the Hermosa Beach Education Foundation requesting that the City Council implement Integrated Pest Management (IPM) • ractices in the renovation of Valle Park and a • • oint Ann Barklow as the IPM and horticultural consultant on this project. City Manager Burrell responded to questions. Action: To direct staff to work with the group and present their recommendations for Council consideration when the final Valley Park design changes are presented to the Council. Motion Oakes, second Edgerton. The motion carried by a unanimous vote. • • JUNE 26, 2001 (b) WRITTEN COMMUNICATIONS 1. Letter from Donley Falkenstein dated June 11, 2001 regarding IMG/Mervvn's Beach Bash 2001. Community Resources Director Rooney responded to Council questions. Action: To receive and file. Motion Dunbabin, second Oakes. The motion carried by a unanimous vote. 2. Letter from Diane Miller. President of the Woman's Club of Hermosa Beach, dated June 16. 2001 requesting the waiver of the $250 banner fee for their 9th Annual Pancake Breakfast. Action: To approve the request of the Woman's Club of Hermosa Beach for waiver of the $250 banner fee for the Club's 9th Annual Pancake Breakfast. Motion Mayor Bowler, second Reviczky. The motion carried, noting the abstention of Dunbabin, a member of the Woman's Club. • • JULY 10, 2001 1. WRITTEN COMMUNICATIONS - None JULY 24, 2001 1. WRITTEN COMMUNICATIONS a. Letters from Allen Leslein. Janet Taranto and area residents regarding the development of the park at Ocean View and Third Streets. Coming forward to address the Council on this item was: Allen Leslein - Hermosa Beach, spoke to his letter. Community Resources Director Rooney and City Manager Burrell responded to Council questions. Action: To direct staff to: (1) incorporate into the design drawings the requested revisions to reroute the sidewalk to provide a larger green space and connect on both sides of Ocean View, add trees which would prevent cars from driving through, and make minor revisions such as shifting around the park bench; and (2) bring the item back to the Council for final approval. Motion Reviczky, second Oakes. The motion carried, noting the absence of Edgerton. AUGUST 28, 2001 1. WRITTEN COMMUNICATIONS a. Letter from John Hales regarding Strand walkway safety. Coming forward to address the Council on this item was: John Hales - Hermosa Beach, spoke to his letter. City Manager Burrell responded to Council questions. Action: To direct staff to report back on all options for a comprehensive policy/ordinance on traffic control measures for the Plaza and for the Strand, particularly at the intersections between 10th Street and 15th Street, including lights, signage, enforcement and speed limits. Motion Oakes, second Reviczky. The motion carred, noting the absence of Mayor Bowler. b. Letter from Ron Felsinq requesting revocation of the encroachment permit issued to Jay Mitchell. Coming forward to address the Council on this item was: Ron Felsinq - Hermosa Beach, distributed information. City Manager Burrell said the encroachment permit was scheduled to be on the agenda for the meeting of September 11, 2001. No action was taken. c. Letter from Shinichi Nagata, Manager of Califomia Beach Restaurant, requesting a live entertainment permit for a 20th Anniversary Party on Sunday, September 23, 2001 from 5:OOpm to 9:OOpm. Coming forward to address the Council on this item were: Shinichi Nagata - restaurant manager, came forward to answer questions; and Tony Wavbnaht - assistant manager, said the date of the event had been changed from September 23 to October 14 to allow more time to prepare; said the event would be conducted wholly inside with invited guests only; noted a 142 -person occupancy. City Manager Burrell responded to Council questions. Action: To grant the request for a live entertainment permit for a 20th anniversary party at the Califomia Beach Restaurant to take place Sunday, October 14, 2001, from 5 to 9 P.M. Motion Reviczky, second Oakes. The motion carried, noting the absence of Mayor Bowler d. Letter from Jan Koch. General Manager of Nations! Travel Stores, requesting guidance in petitioning amendment of the Hermosa Beach Municipal Code, Section 17.50.080. B-2. Prohibited Signs. Coming forward to address the Council on this item was/were: Jan Koch - Nations! Travel Stores, spoke to his letter. City Attorney Jenkins responded to Council questions. • 1 Action: To direct staff to prepare a report on sidewalk signage and refer the issue to the Planning Commission for review and recommendation. Motion Oakes, second Edgerton. The motion carried, noting the dissenting vote of Mayor Pro Tempore Dunbabin and the absence of Mayor Bowler. • • SEPTEMBER 11, 2001 1. WRITTEN COMMUNICATIONS - None • • SEPTEMBER 25, 2001 1. WRITTEN COMMUNICATIONS a. Request of residents of Cypress Avenue between 11th Street and Pier Avenue to extend permit parking on this street. Coming forward to address the Council on this item was: Tonv Lombardo - Hermosa Beach, spoke to the request for permit parking for the area and the posting of signs allowing only one-hour parking without a permit. City Manager Burrell responded to Council questions. Action: To receive the petition and direct that the issue be brought back with a staff report for City Council review and consideration. Motion Edgerton, second Reviczky. The motion carried, noting the absence of Oakes. OCTOBER 9, 2001 1. WRITTEN COMMUNICATIONS a. Letter from Neil D. Robertson requesting that the City Council direct the Hermosa Beach Police Department to enforce existing noise laws related to motor vehicles. Coming forward to address the Council on this item was: Neil Robertson- Hermosa Beach, spoke to his letter, noting that one of his neighbors spoke under oral communications in support of the request. Police Chief Lavin responded to Council questions, noting that there were sections in the California Vehicle Code dealing with the issue; said violators are issued citations and must correct the problem. Action: Mayor Bowler, with the consensus of the Council, directed that the Police Department place more emphasis on the enforcement of excessively noisy vehicles with the issuance of citations for violations. • • OCTOBER 23, 2001 1. WRITTEN COMMUNICATIONS - None NOVEMBER 13, 2001 1. WRITTEN COMMUNICATIONS - None e • NOVEMBER 27, 2001 1. WRITTEN COMMUNICATIONS - None DECEMBER 11, 2001 1. WRITTEN COMMUNICATIONS a. Letter from Roger Bacon regarding the present Banner Program for merchants in the City of Hermosa Beach. Coming forward to address the Council on this item were: Roger Bacon - 1100 Pacific Coast Highway, requested that the Council waive the three-month Code limit and allow the hanging of banners by merchants who have already reached that limit, saying the need to advertise was vital to businesses that are struggling due to a recession; suggested a moratorium on that Code provision throughout the holiday season and until July; Carla Merriman - Chamber of Commerce executive director, said the retailers and restaurants in the City were having a difficult time right now; asked that the Council consider not enforcing the ordinance for the next six months, noting a surge in business was not expected for a while; and Jim Lissner - Hermosa Beach, supported the request and said the exception should be applied to restaurants as well as shops. City Attorney Jenkins responded to Council questions, saying the actual request voiced this evening by Mr. Bacon was not clearly reflected in the wording of his letter in the packet and therefore could not be acted upon this evening unless added to the agenda by a four-fifths vote. Action: To add to the agenda the consideration of temporarily not enforcing the 90 -day per year provision for merchant banners, based on the finding that the matter required immediate action. Motion Edgerton, second Keegan. The motion carried by a unanimous vote. Final Action: To waive the 90 -day limitation on merchant banners from December 11 through December 31, 2001, but to continue to enforce all other banner provisions. Motion Keegan, second Edgerton. The motion carried by a unanimous vote. b. Letter from Jim Lissner requesting permission to utilize the City's cable equipment at Hermosa Valley School to broadcast the school board meetings. Supplemental letter from Jim Lissner dated December 10, 2001. Coming forward to address the Council on this item was: Jim Lissner - Hermosa Beach, spoke to his letter. It was pointed out that the City had already agreed at a previous meeting to assist the School Board if they wish to televise their meetings. Action: To receive and file the letter. Motion Edgerton, second Yoon. The motion carried by a unanimous vote.