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05/23/02
AGENDA ADJOURNED REGULAR MEETING HERMOSA BEACH CITY COUNCIL Thursday, May 23, 2002 - 7:10 p.m. Hermosa Beach Community Center, Room 4 710 Pier Avenue, Hermosa Beach MAYOR Kathy Dunbabin MAYOR PRO TEM Sam Y. Edgerton COUNCIL MEMBERS Michael Keegan J. R. Reviczky Art Yoon CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL CITY CLERK Elaine Doerfling CITY TREASURER John M. Workman CITY MANAGER Stephen R. Burrell CITY ATTORNEY Michael Jenkins PUBLIC PARTICIPATION: Although the City Council values your comments, the Brown Act , generally prohibits the Council from taking action on any matter not listed on the posted agenda. 1. PRELIMINARY BUDGET REVIEW a. OVERVIEW OF BUDGET CHANGES b. OVERVIEW OF REVENUE CHANGES c. REVIEW OF DEPARTMENT EXPENDITURES RECOMMENDATION: Review and provide direction to staff. ADJOURNMENT NOTE: THIS MEETING WILL BE TELEVISED LIVE ON ADELPHIA CABLE 1 CITY• • OF HERMOSA BEACH MEMORANDUM DATE: MAY 23, 2002 TO: MAYOR AND COUNCILMEMBERS FROM: STEPHEN BURRELL, CITY MANAGER RE: SUPPLEMENTAL BUDGET MEMO Purpose: This report provides additional information and background materials that I intend to go over in the presentation of the proposed budget. The City Council may wish to consider this information during discussion of the proposed budget. 1. The State budget situation continues to be a source of concern. The May revision submitted by the Governor last week does not propose cuts as deeply in local government revenues as feared. The proposaldoes reduce the COPS funding program by 50%, from $100,000 to $50,000. The VLF backfill, which totals around $690,000, has not been reduced at this point. This funding is proposed to be continued by increasing the VLF tax back to the rate it was prior to the reductions made in the rate over the last three years. If the state budget survives the legislative process as proposed, the direct loss of revenue as a result of state actions will not require any drastic actions by the City. We will have to wait until the state is finished before we know if additional action will be needed to adjust or shift the city's spending plan for next year. 2. A separate memo is attached that deals with the financing plan for the Fire Station renovation. Although this report was done for the fire station project, it can be used to begin a discussion of how future major capital facilities needs will be financed. 3. A separate report from the Fire Chief is attached that describes the staffing and deployment needs of the Fire Department. This was prepared at my request so a separate policy discussion concerning allocation of resources or the raising of additional resources can begin. As you have noted, there was a request for 6 additional positions in the Fire Department. These were not recommended due to lack of funding. 4. Capital projects are detailed in the budget and the presentation will go into additional detail for the various projects, timing and funding options. A number of projects are not included because of the lack of funding. Since these projects are often the most notable products that the city provides, it seems like a good idea to spend time going over what is proposed to ensure that it meets your expectations. • • CITY OF HERMOSA BEACH MEMORANDUM DATE: MAY 22, 2002 TO: MAYOR AND COUNCILMEMBERS FROM: STEPHEN BURRELL, CITY MANAGER RE: FIRE STATION REMODEUEXPANSION FINANCING PLAN The Fire Station Needs Study was accepted by the City Council on February 12, 2002. Staff was directed to return with a plan that explored the various options to finance the cost of remodel/expansion. The report prepared by RRM Design Group details the space needs and provides a cost estimate for the work. The report shows two approaches to upgrade the station; a two -phased approach and a single-phase project. No attempt, for purposes of this report, has been made to fine tune the report or consider other alternatives. There may be other alternatives that will become evident after we proceed beyond this stage. The cost of either alternative is beyond what can be afforded now. If the two -phased approach were selected it would still be necessary to consider the entire cost as the work would be done at some point. The single-phase project has been selected for purposes of this report to show what the funding needs would be and this is less costly than the two - phased option. The single-phase project is estimated to cost $3,837,232. The estimates are attached. Fire Station Building Fund The approach would involve setting up a special fund to save up the funds necessary to build the project. If all of the Fire Flow Fee funds paid by developers were earmarked for this purpose, this could be a significant portion of the construction costs. For example, the current fee of $.50 per square foot for new or additional footage has, on average, generated $92,000 per year. This average has been calculated over the last 14 years that the fee has been collected. It would also be possible to increase the fee in order to accumulate funds faster. Other funds could also be added to the Fire Station Building Fund as they are available and it is possible that other special purpose funds from other agencies might be available for directed costs involved in the project. Without additional funds deposited into this fund, this approach does not appear realistic, at least in the near term. • • Debt Financing The funding approach would involve the City or a third party, such as a public facilitates building corporation, to issue debt in order to cover the cost of the project and pay it back over a period of 20 or 30 years. This would produce the project faster and have it in service for the City while it is being paid off by those receiving the benefit from the facility. Two debt repayment approaches are considered here. The first would be for the City or third party to issue the debt under a lease purchase contract using existing funds to pay the annual debt service. This can be done directly by the City Council. A second repayment approach would be to prepare a measure for a bond election and ask the voters to pay a special parcel tax that would provide the funds to repay the debt. A 2/3 approval is required. This would allow other City programs to continue without having to shift resources to cover the debt repayment. The debt in either approach could be issued as a fixed payment and, in time, the payment would represent a declining percentage of the City resources. Bond Approach: Total Construction Costs $3,900,000 Issuance Costs and Bond Reserve $600,000 Total $4,500,000 Annual Debt Service @ 5% $289,884/30 years $356,376/20 years There are a number of fees or charges that could be increased or imposed that would generate revenue that could either be placed in the Fire Station Building Fund or used to pay the debt service. The fire flow is the most direct fee that we have that is related to providing fire protection and paramedic services. A review of other fees could be made in order to determine if the City Council wished to increase them and earmark the increased revenue for the Fire Station Building Fund. The situation that we face here is similar to those faced in other cities with older facilities that do not meet all of the present day needs. The Police Station, City Yard and Community Center also have similar needs and with the City tax base, it may be a good idea to consider a funding program that includes use of debt financing. These upgraded facilities would then be in service while those paying the debt service are receiving the benefit. CITY OF HERMOSA BEACH MEMORANDUM May 1, 2002 TO: Russell Tingley, Fire Chief FROM: Viki Copeland, Finance Director RE: Supplemental Items Requested for FY 2002-03 Listed below is the status of supplemental items requested for FY 2002-03. Please review the attached reports and contact me immediately if there are problems/questions. ACCOUNT DEPARTMENT NAME 001 GENERAL FUND 2201 FIRE NOT AMOUNT 'APPROVED APPROVED COMMENT Sal/Ben 3 Firefighter/Paramedics 213,762 213,762 3 Captains 277,732 277,732 4187 Uniforms/safety equip for additional 21,738 21,738 personnel Class A uniforms (20) 8,000 8,000 Arson Investigator uniform 1,000 1,000 Turnout boots for Fire Investigator 600 600 Special Event Uniforms (8) 300 300 Duplicate request 4317 Additional Conference/Training (see list) 34,325 4,000 30,325 Dept may reprioritize all (regular conference/training $30,225) confltraining , Fire Department Page 2 ACCOUNT DEPARTMENT NAME NOT AMOUNT APPROVED APPROVED COMMENT 5401 July 4th Signage 995 995 Nextel phones for Chief, 500 500 Captains & Reserve Coord. Desk chair for extra work space 200 200 Binding machine 500 500 Overhead projector 350 350 Directional hose sleeves 150 150 Elkhart highrise nozzles 766 766 Rope bags, rope 540 540 Brush nozzles 316 316 Labeler 200 200 Small hand tools 700 700 Parts to upgrade Cascade 500 500 (oxygen) system Misc tools/equipment 1,900 1,900 Fire investigation equipment 2,000 2,000 35mm camera (arson investigations) 2,500 2,500 SCBA equipment (bottles, masks etc.) 11,442 11,442 Turn out safety equipment (boots, 17,880 17,880 helmets, gloves) Reserve Firefighter safety equipment 1,350 1,350 ICIS Radio System 42,480 42,480 Computer/printer for extra work station 1,400 1,400 Airway management mannekin 2,000 2,000 Thermal imager 10,000 10,000 Portable oxygen equipment 1,500 1,500 Hazardous materials gas detector 2,000 2,000 Laptop computer - dedicated for 2,000 2,000 training Multi -media projector 4,500 4,500 Laminating machine 1,500 1,500 VCR 1,200 1,200 Replacement of fire hose 500' 1 3/4, 2 112, 2,826 2,826 200' 1 1/2 • • Fire Department ACCOUNT DEPARTMENT NAME EQUIPMENT REPLACEMENT FUND 2201 'FIRE Page 3 NOT AMOUNT APPROVED APPROVED COMMENT 4251 Preventive Vehicle Maint Program 30,770 30,770 (Approved in 2001-02 but not implemented) 5403 Protective box for hot stick Interior axe mount Command box for Asst Chief vehicle 432 432 162 162 3,000 3,000 Request early replacement of ambulance (scheduled for 2004) and changing life from 7 to 5 years 120,000 120,000 Requst 03/04 (replacement cost listed as 64,534) Outfit new ambulance 5,000 5,000 The following additional changes were made: Fire Contract Services reduced, Sunpro upgrade already budgeted 2001-02 Add Fire Contract Services, Sunpro administration not requested Fire Contract Services/Government reduced, MB fee already included - $4,080.00 + $3,500.00 - $ 300.00 • • HERMOSA BEACH FIRE DEPARTMENT MEMORANDUM TO: STEVE BURRELL, CITY MANAGER FROM: RUSSELL TINGLEY, FIRE CHIEF DATE: MAY 14, 2002 SUBJECT: FIRE DEPARTMENT STAFFING REQUEST - 2002/03 BUDGET The fire department is requesting the addition of 2 personnel per shift, on each of the three shifts, for a total of six new positions. Presently, each shift is staffed with six full- time personnel daily. Three personnel staff Engine -11 (Captain, Engineer, Firefighter), one person staffs Engine -12 (Engineer), and two personnel staff Rescue -11 (Paramedics). In addition to the full-time daily staffing, it is a department goal to also have two Reserve Firefighters staff Rescue -12. The current staffing level has remained unchanged since the mid 1980's. Structural Firefighting Responding to commercial and residential structure fires is very demanding on personnel and resource management. The National Fire Protection Association has adopted a standard which addresses staffing and deployment. Staffing is calculated by task assignment to deploy an initial fire attack. When an initial attack is deployed, a total of 14/15 (based on whether an aerial device is placed in service) personnel are required to be on the scene within an eight -minute criterion, not counting an additional minute of turnout time. Initial first alarm assignment: Incident Commander 1 Pump Operator 1 Attack line 2 Back-up line 2 Support 2 Search and Rescue Team 2 Ventilation Team 2 Rapid Intervention Crew (OSHA) 2 • • Total if aerial device not used: Total if aerial device used (add turntable operator): 14 15 The standard states that this deployment of personnel on the initial alarm arrive on scene within eight minutes 90% of the time. It is a performance standard. Nothing in the standard is intended to prohibit the use of systems, methods, or approaches of equivalent or superior performance to those prescribed. The City of Hermosa Beach Fire Department does not meet the standard, however, we do attempt through equivalency to deliver to the fire ground additional (augmented) personnel through an automatic -aid agreement with the City of Manhattan Beach Fire Department. Upon the initial dispatch of a reported structure fire, a Manhattan Beach engine company with three personnel is assigned to the incident. This Manhattan Beach engine company arrives at the scene within approximately six to eight minutes. Upon arrival, the total complement of regular firefighting personnel is then nine. The Hermosa Beach Reserve Firefighter program employs part-time personnel who are typically involved to gain experience which will lead to full-time employment elsewhere. The Reserve Firefighters staff Rescue -12 and respond to the scene and may assist with ancillary fire ground assignments. Cal/OSHA has a Respiratory Protection standard commonly referred to as the 'Two -In / Two -Out" rule. This mandatory health and safety standard dictates that there must be a minimum of two entry personnel to fight fire in a structure when atmospheric conditions are IDLH (immediately dangerous to life and health). These are the typical conditions on most structure fires when breathing apparatus is worn. And, there must be a minimum of a two -person standby team ready on the outside before that interior firefighting can begin. At a recent condominium fire on Ardmore St., interior firefighting could not be initiated until sufficient personnel were assembled on the fire ground. Engine -11, Engine -12, and Rescue -11 responded to the scene. The Captain from Engine -11 was the Incident Commander, the Engineer from Engine -11 was the pump operator, the Firefighter from Engine -11 was extending a hose line to the fire floor. The Engineer from Engine -12 was assisting with a hydrant connection and placing an additional hose line in service for exposure protection. Rescue -11 personnel were assigned to make entry for firefighting. There were no personnel available to begin ventilation nor was there a stand-by team of two on -scene so that an interior attack could begin. Interior firefighting should be conducted under the direct supervision of a Captain. Not until the three-person engine company from Manhattan Beach was on scene was entry made. A critical time event is reached at about 8 to 10 minutes into an uncontrolled structure fire when "flashover" takes place. Extremely elevated and rising temperatures promote a transition from typical fire growth to fully developed propagation. There is simultaneous ignition of all combustible contents within the compartment. • • This is an extremely volatile situation and firefighters who find themselves in a compartment at flashover are at great risk even while wearing their personal protective equipment. Medical Aid Response to medical aid calls are also challenging. Approximately 55% • of our emergency responses are medical. A patient in full cardiac arrest requires a minimum of four treatment personnel. Two perform CPR, one paramedic administering medication, and one paramedic reporting via radio to the hospital base station. Our typical response to a cardiac arrest is with Engine -11, Rescue -11, and possibly Rescue -12. The Reserve Firefighters on Rescue -12 would provide manpower to transport the gurney with the patient to the ambulance while trained personnel provide simultaneous treatment. Multiple Calls For Service The medical aid response mentioned above is sufficient for handling a cardiac arrest. A critical situation does develop when a second call is received simultaneous with this type of emergency. We do enjoy an automatic -aid agreement with Manhattan Beach for medical as well as for fire, and assuming that they are available and not depleted, a secondary emergency call can receive one engine company or ambulance from them with an extended response time. There are approximately six to eight times each month that multiple calls for service occur. On the recent evening of May 5, 2002, there were 4 simultaneous medical calls; 3 chest pains and a fall victim in the parking structure. With a cardiac arrest victim, time is of the essence - brain death starts within 4 to 6 minutes without medical intervention. Having a fully staffed second engine company would greatly expand the ability of the Hermosa Beach Fire Department to provide reliable service to the community. Automatic -Aid Automatic -aid has been discussed for its benefit to the City of Hermosa Beach. We also reciprocate with an engine company sent to Manhattan Beach or a Paramedic Ambulance when available. This critically depletes our resources when doing so. For the first quarter of 2002, Hermosa Beach Fire provided 44 responses into Manhattan Beach. For this same period Manhattan Beach responded 14 times into Hermosa Beach. • • Total Call Volume Total calls for service in the year 1999 were 1208. Total calls for service in the year 2000 were 1401 representing a 16% increase, and total calls for service in the year 2001 were 1662 representing a 37% increase compared with all calls in 1999. Training Opportunities exist for training that become difficult to manage and are also costly with the present staffing and configuration. To take advantage of the Torrance Training Center, El Segundo Burn Chamber, or the Inglewood Training Tower, overtime firefighters must be hired to maintain a minimum staffing level for station coverage in Hermosa Beach. Most of those training opportunities do not materialize. Programs There are numerous programs that the line personnel perform. Some of them are: • Fire Prevention • Plan Checking • Firefighter Reserve Coordinator • Department Mechanic • Paramedic Coordinator • Public Education • Special Events Coordinator • Disaster Preparedness • Dispatch Liaison • Supply Purchasing • Arson Investigation Adequate staffing would ensure that these programs are given the attention necessary. Obiectives Attained Through Implementation of the Staffing Request ✓ The ability to deliver two fully staffed engine companies (3 personnel each) and Rescue -11 (2 personnel) as an initial deployment to structure fires within Hermosa Beach along with an automatic -aid engine company from Manhattan Beach (3 personnel). This places 8 HBFD personnel on the scene in under 4 minutes and 3 additional from MBFD within 6 — 8 minutes for a total of 11 on the first alarm. Interior fire attack can begin upon HBFD arrival (approximately 4 minutes) under the direction of qualified supervision (Fire Captain) resulting in less fire loss to the community and while improving firefighter safety. • • ✓ Multiple calls for service can be handled with greater reliability. HBFD engine companies are staffed with paramedics. Advanced Life Support treatment can be provided from a properly staffed Engine -12 when Engine -11 and Rescuel l are committed to another assignment. The frequency of simultaneous medical aid calls is ever increasing while a trend in rising total call volume is expected to continue. ✓ A properly staffed Engine -12 includes a Fire Captain as a supervisory position. HBFD has 4 pieces of rolling stock in operational service daily. This is difficult for only one supervisor to manage. ✓ HBFD provided 44 responses into Manhattan Beach in the first quarter of 2002. When any resource leaves town, either Engine -11, Rescue -11, or Rescue -12, Hermosa Beach is stripped of essential first responder emergency capability. A properly staffed Engine -12 would greatly expand the ability of the fire department to continue to provide reliable service during those times. ✓ Training opportunities can materialize without the expenditure of overtime costs. Sending an on -duty engine company to the Torrance Training Center, El Segundo Burn Chamber, or Inglewood Training Tower can be accomplished without the force -hire of personnel resulting in reduced overtime costs. ✓ The numerous fire department programs as outlined above will greatly benefit from adequate staffing ensuring that these programs receive the proper attention while meeting the goals of the City of Hermosa Beach. Comparisons Redondo Beach Department daily staffing: 21 First alarm structure fire deployment: 17 Total annual call volume: 4928, fire: 268, medical: 3151, other: 1509 Manhattan Beach Department daily staffing: 9 First alarm structure fire deployment: 12 Total annual call volume: 2600, fire: 250, medical: 1600, other: 750 El Segundo Department daily staffing: 18 First alarm structure fire deployment: 13 Total annual call volume: 2526, fire: 51, medical: 1390, other: 1085 San Marino Department daily staffing: 8 First alarm structure fire deployment: 17 Total annual call volume: 1500, fire: 375, medical: 375, other: 750 South Pasadena Department daily staffing: 8 First alarm structure fire deployment: 17 Total annual call volume: 1751, fire: 128, medical: 980, other: 643 Hermosa Beach Department daily staffing: 6 First alarm structure fire deployment: 9 Total annual call volume: 1662, fire: 58, medical: 922, other: 682 *Notes: Department daily staffing includes regular suppression personnel. Does include Battalion Chiefs — Hermosa Beach is the only agency that does not staff a Battalion Chief. Does not include Auxiliary nor Reserve Firefighters.. Does not include administrative personnel. First alarm structure fire deployment includes automatic aid agreements. [Through an informal resource sharing proposal, the agencies of Hermosa Beach and Redondo Beach have explored a plan for reciprocating requests of specific resources under certain conditions. For example: A truck company from Redondo Beach (3 personnel) may be requested by Hermosa Beach when conditions warrant. These deployment numbers are not included above.] Total call volume — other calls include: hazardous materials, PD assist, and public services. Products of Combustion TIME VERSUS OF COMBUSTION NOTE: All Times are Based Upon National Averages FLASHOVER - Too Late Standard Sprinkler Activates Fire Growth Restricted Firefighters open hose nozzle now Fire Growth Restricted 0 1 2 3 4 5 6 7 8 9 10 Time in Minutes f— 'Time Varies —11.—el Time directly manageable by Fire Department Direction of Fire Report of Alarm Dispatch Response to Fire Fighting Fire Total Reflex Time in Minutes (cumulative) Ignite Detection Notify Call Turn - Travel Set - Combat Free Process Out Up Burn (:30) (:30) (1:00) (2:00) (5:00) (1:00) 0 :30 1:00 12:00 14:00 19:00 10 Cardiac Arrest Brain Death Starts in 4 to 6 Minutes Death • • Q: What are staffing levels in other departments? Are they setting the 14/15 standard? How? A: See Comparisons. Others have greater daily staffing and achieve additional fire ground deployment through reciprocal automatic -aid. Q: Do 2 additional meet the 14/15 standard? A: No. Q: Why wouldn't the second engineer and firefighter from E-11 be used as the "two -out"? A: They can be. There are many jobs on the fire ground. If they are assigned as the "two -out", then other jobs may not get done, such as; securing utilities, placing a back-up hose -line in service, ventilation, support, and search and rescue. Q: How would the two-in/two-out be met with 1 firefighter and 1 Captain additional? A: The addition of 1 firefighter and 1 Captain meet other needs as well. It would enable E-12 to be "fully" staffed and operable. E-12 could be used to respond to another call when received simultaneously. When an engine company is sent to Manhattan Beach on automatic -aid request, Hermosa Beach will still be protected with a staffed engine company without being depleted. It would also provide for a Captain to supervise interior attack operations. Q: Why another Captain? Why not two firefighters? A: Span of control. A staffed engine company requires supervision. The fire department has 4 pieces of rolling stock and the additional Captain would be used a manager. Q: Status of the programs listed with current staffing and Assistant Fire Chief assuming many of these areas? A: Status quo. The addition of personnel allows for more attention to program management. Q: What is the call volume, both medial and fire, for other agencies, particularly the other small agencies? A: See Comparisons. • • Q: Is there a standard for fire suppression and emergency medical staffing levels based on population or call volume? A: There is no other published standard applicable to EMS or call volume. NFPA 1710 is a standard only. There is no law compelling us to comply. The standard has been introduced for its value to assist in making an informed decision regarding this request for additional staffing. *FT - Subject to the approval of the Melpership Fire Department Minimum Staffing, Is it Overtime? Minimum Staffing Minimum Staffing vs. "Overtime" An Historical Context The Reality Controls One in a series of information papers prepared by the Los Angeles Area Fire Chiefs Association VLi AL, l/ ••U. DRAF• of 9/97 - Subject to the approval of tIStembership Minimum S&ffi'ng In most communities in Southern California, there are existing policies regarding adequate emergency response staffing m fire departments. Whether these policies address a constant level of staffing (where the minimum and maximum levels are the same), or a minimum acceptable level of staffing (where the normal assigned level is allowed to deteriorate to a minimum acceptable level), they all wisely reflect each community's conunitment to an acceptable level of response capability expected by the citizenry and authorized by the governing body. Each community's needs and definition of adequate staff. -ng levels vary depending upon local circumstances. For instance, communities with complex industrial and chemical plants may opt for one staffing criteria, while smaller communities composed of primarily residential properties may assess the need differently. When staffing levels sink below the local threshold of acceptability, there is a need to replace missing staff members in order to bring the level back to the accepted minimum. Replacement staffing is routinely required for temporary vacancies such as jury duty, industrial injury, sick leave, vacation leave, off-site training, and the like. Minimrnn Staffing vs. Overtime There is an important distinction in the definition of the term overtime as it is used in a typical business sense, and its proper meaning in the context of providing minimum staffing for community protection in the fire service. In a business setting, overtime usually refers to the expense of funding additional hours required to complete tasks ncrmally expected to be ccnpleted in a normal work cycle — dr the funding of additional hours beyond the normal work cycle in order to complete some special project or task. In either case, ceertirne is often not routinely budgeted and may be a reflection of some problem in the efficiency or management of the organization. On the other hand, score businesses choose to employ overtime as a routine practice to address fluctuating workloads. The control cf overtime (i.e., to keep it at an absolute minimum), is viewed as axiomatic and synonymous with proper management. In most businesses, the temporary reductions in staff enumerated above, are absorbed with a concomitant temporary decrease in the capability, capacity, and productivity of the work group, and do not generate overtime. las Angeles Area Fire Chiefs Assocurtiui September, 1997 Information Paper - Fire Service Minimum St f f ny Overtime Page 2 of 7 C.> DAD as of 9/97 - Subject to the approval o•e membership Most fire departments also use overtime in this conventional sense. Primarily this use will occur in the administrative arm of the organization. It is not related to providing adequate staffing on emergency response equipment. This use of overtime is legitimately subject to conventional controls, and is a reflection of management effectiveness, as it would be in any administrative effort. The objective of this discussion, however, is to point out the difference between the common understanding and connotation of the term overtime, as used in a business setting, and the use of recall personnel to maintain acceptable minimum staffing (capability) levels on emergency response equipment in the fire service. While the dollars earned by individual firefighters who work extra shifts are, indeed, overtime for that individual (with the problems attendant to the control of such — and the potentially negative impacts discussed later), the use of such a methodology as a consciously chosen, cost effective, approach to maintain minimum staffing levels for community emergency response is not overtime in the conventional business sense. Staffing shortages are, for the roost part, predictable and should be budgeted as a normal operating cost incurred in order to maintain whatever the acceptable minimum staffing is for each community, as authorized by the local governing body. Too often, a direction to "reduce overtime" is given to fire service managers without consideration given to the intent of the hours authorized(to provide minimum staffing.) This reflects a lack of understanding of .he purpose of minimum staffing, and the use of recall personnel to meet that commitment. Since adequate funding to provide routine replacement of personnel who are temporarily absent is typically a significant percentage of a fire department's labor budget, it can certainly appear to be a vineyard ripe for pruning in the name of "good management practice," if its function is not properly understood. A reactionary and arbitrarily imposed reduction in overtime hours that are being properly used according to the locally approved staffing criteria as a cost effective means to maintain minimum staffing levels is a de facto reduction in emergency response capability for the community. Some cities have separated the budgeted dollars authorized for their fire department's use of recall personnel to maintain minimum staffing from those overtime dollars authorized for the department's use in the traditional business sense in their administrative functions. Our organization believes that this is a positive step to help reduce the confusion between the two and provide the ability to apply the appropriate management controls to each type of use. Los Angeles Area Fire Chiefs Association lnfrmatinn Paper - Fire .Service Minimum Staffirg/Overtime I 1 September, 1997 Page 3 of 7 DRAFT as of 9/97 - Subject to the approval ofth membership An Historical Context In order to appreciate how cities arrived at the present state of affairs, it is essential to understand the historical progression that has led to the almost universal use of recall personnel as the normative method to maintain minimum staffing levels. Prior to federal imposition of certain provisions of the Fair Labor Standards Act (FLSA) on the fire service in the mid 1980s, recall personnel were paid at a straight time hourly rate when used to maintain minimum. staffing levels. Die significance of this cannot be overstated. Prior to the imposition of FLSA, the use of recall personnel was, unquestionably, the most cost effective means to an end. The cost to taxpayers for a typical municipal fire fighter is approximately 150% of salary; excluding other soft costs. The original use of recall fire fighters for Ivlinimum Staffing at straight time was at least 50% less costly than adding additional personnel. Our organization believes that in the years preceding FLSA imposition,, the pay structure for fire service emergency responders had evolved in the context of the expectation of straight time earnings from call back assignments. We believe that this fact .was never duly considered by the Department of Labor in its deliberations regarding the applicability of the FLSA to the west coast fire service. Simply put, the unanticipated imposition of the FLSA to the fire fighting occupation created a windfall earnings situation for individual fire fighters, and huge and unwarranted cost increases to cities. In the months immediately following the imposition of the FLSA, many methodologies were developed as ''work-arounds" to mitigate the increased cost to cities. Interestingly, the labor side of the equation was, in the main, equally concerned with the implications of the FLSA. Night hour exemptions, several different "FLSA cycles of hours" schemes, and other methods were designed and implemented. In fact, experts in the field published articles, pamphlets, and even books on the most cost effective ways to implement the FLSA in the fire service. While some of these methodologies are still employed in various fire service organizations, many cities have subsequently negotiated simple "time and one half pay provisions" for hours worked in excess of the normal work schedule_ While this discussion is not helpful in addressing the current problems associated with minimum staffing, it is worth noting that absent the imposition of the FLSA on the west coast fire service, there would be no need to create this information paper. Ins A ngetes Area Fire Chiefs Association fnformation Paper - Fire Service Minimum Sta fingfOvertinu September, 1997 Page 4 of 7 FROM :SMPD FAX NO. :6263000727 Feb. 19 2002 03:40PM P2 plpr- • • DRAFT as of 10/97 - Subject to the approval of the membership The Reality Fire Service leaders are acutely aware of the media attention that has been drawn to individual firefighters' salaries that are out of line — that have been earned as a result of some individuals working an inordinate and disproportionate number of shifts. It is universally acknowledged by our membership that very real problems attend this situation, in addition to the perception created by media attention. The current method of using off duty personnel to fill routine, temporary, vacancies in order to maintain minimum acceptable staffing levels, creates an opportunity for serious problems to develop. Individual firefighters may work more consecutive hours than are healthful for them, creating fitness for duty problems. The effectiveness of the emergency response team can be degraded by the presence of individuals who have worked too many consecutive hours. The firefighters' job has become more complex and includes advanced emergency medical practices, hazardous materials handling, the operation of more complex and dangerous equipment. The need to assure fitness for duty has correspondingly incrdased. The modern fire service simply cannot afford to have overtired, mentally dulled and diminished personnel staffing emergency response equipment. Fire service managers have seen firefighters who work extreme numbers of extra shifts, earn disproportionately large incomes, and become financially addicted. Also, firefighters who work extreme numbers of extra shifts may experience harmful stresses to personal and family Life. Media attention is often drawn to disproportionate incomes and reflects poorly on the management of fire departments and cities. City governing bodies often respond to media attention, by addressing the perception rather than the root problems. Controls Fire service leaders managing minimum staffing systems should give serious consideration to the following control elements: O Have an accepted minimum staffing criteria/policy firmly established for the community. O Carefully analyze and determine the need for predictable minimum staffing hours, budget accordingly. O Separate budgeting of minimum staffing authorized hours from administrative overtime hours. Don't commingle budgeted hours or consolidate management auditing of hours used. 0 Constrain the maximum number of consecutive hours worked by individuals on emergency response equipment. O Equally distribute minimum staffing shifts, and constrain the maximumsiumber of shifts worked by any individual. Los Angeles Arca Fire Chiefs Association Information Paper - Fire Service Minimum Staffing/Overtime j?ng/Overtime October, 1997 • Pare S of 6 DRAF. of 9197 - Subject to the approval of membership 0 Equally distribute minimum staffing shifts, and constrain the maximum number of shifts worked by any individual. 0 Maintain department authorized roster strength to preclude the use of minimum staffing hours to fill "permanent" vacancies. 0 Hire additional personnel based. upon calculated ability to fully utilize them to fill temporary vacancies. 0 Explore the political viability of instituting alternative methods for providing routine, temporary, minimum staffing (e.g. Fire Cadets, Auxiliaries, Volunteers) Fire service managers have had varying degrees of success in implementing appropriate administrative controls. It must acknowledged that management's ability to institute such controls is often constrained by the meet and confer process. As an extreme example, some fire service managers have, in the past, been challenged with contractual requirements to keep fire department personnel strength significantly below that which was authorized — specifically in order to create the opportunity for minimum staffing assignments by off duty personnel! Suffice to say that implications of labor contract negotiations must be kept in mind if successful administrative controls are to be effective, long term. Hiring additional personnel brings both significant benefits and potential liability. The benefits include added employment opportunities in the community, and a larger total number of trained public safety personnel that could be pressed into service in major emergencies when a general recall is made. Potential liability lies in possible underutilization of these resources. If not fully utilized on a daily basis, the cost/benefit shifts significantly. This can be dealt with through careful administrative analysis of a department's routine temporary absences so that the optimum number of additional personnel to he maintained can be calculated to assure the highest probability of full utilization. . Finally, alternative methods cart be used to fill temporary vacancies. These typically involve use of personnel who are not "regular" members of the organization. Many scenarios cart be developed around this concept. The practicality of this approach is governed by the local political environment. Well established fire service labor groups are generally vehemently opposed to such stratagems. They quickly zero in on some of the legitimate concerns with the management and effectiveness of such concepts (e.g., quality and experience of personnel, recurrent training expectations/needs) and elevate them to "blood in the streets" banner cries. Los Angeles Area Fire Chiefs Association Information Paper - Fire Service Minimum Staffing/Overture September, 1997 Page6of7 . 1 1. ,V a. l U. U U DRAFils of 9/97 - Subject to the approval of tSembership Fire Service leaders need the full commitment and support of Local governing bodies and agency chief administrative officers to even contemplate such methods. Absent such commitment the fire service leader's departure is usually the only personnel reduction the organization accomplishes. Los Angeles Arca Fire Chiefs Association September, 1997 Information Paper - Fire Service Minimum Staffing/Overtime Page 7 of 7 HERMOSA BEACH FIREFIGHTER'S HBFA ASSOCIATION P.O. Box 638 • Hermosa Beach, California 90254 • 374-9126 May 21, 2002 Councilman Reviczky, City of Hermosa Beach Dear Councilman Reviczky, The Hermosa Beach Firefighter's Association has been anxiously watching the recent budget planning process for the City of Hermosa Beach fiscal year 2002-2003. We are specifically interested in the Fire Chief's request to increase daily Fire Department staffing from six to eight personnel. The HBFA vigorously supports the Fire Chief's request. We believe it increases safety to the citizens, as well as the individual Firefighters. Our beliefs in this area have been well supported over the years. The City has paid several outside consultants to evaluate our fire protection and make recommendations on how to improve it. The one constant finding is that we need more staffing. The 1976 ISO grading report on the HBFD showed the largest deficiencies to be Staffing, Fire Safety and Control, Fire Operations and Training. This was with six firefighters. In a 1988 report by Phenix Technology, Ron Coleman, who later became the State Fire Marshall, reported, "the HBFD's on -duty strength is very limited... has very limited capability to provide additional services...the current staffing levels do not provide sufficient staffing for the command and control of a fire that is of major magnitude." This was referring to six firefighters. The Fire Department Consolidation report the three beach cities paid for about ten years ago showed the same thing from a different angle. The study showed consolidation resulted in a cost savings for Redondo and Manhattan. It was no surprise to the HBFA however, that the study predicted a major increase in cost to Hermosa. That's because the HBFD would suddenly be paying for services and staffing far above what was then being provided to its citizens- six firefighters. M6-cicos3 • • In the 1995 ISO report for the HBFD the evaluators gave us 4.58 points for staffing out of a possible 15.00, again taking into account six firefighters. Every Fire Chief of the HBFD for the past 20 years has expressed the same concern over inadequate staffing. Our current Chief is doing the only ethical and responsible thing in reporting this and requesting an increase in staffing. Finally,our job is changing. New regulations mandate adequate numbers of firefighters at the fire scene before definitive action can be taken. In addition to this, our total number of emergency calls is going up every year -an increase of over 400 last year alone. In summary, there are three sources of information that point to our staffing problem: 1. Outside experts have been pointing it out for 26 years. 2. Every Fire Chief has pointed it out for the past 20 years, including the current Chief. 3. Statistics show our emergency calls are increasing while new regulations require additional staffing. As the recognized labor representatives for the Firefighters of Hermosa Beach we feel it is also our obligation to inform the citizens and elected officials of the City of this problem. As a safety issue this takes priority over all other concerns that might occupy a labor union's agenda. We further feel that if the City officials state there is not enough money to grant the Fire Chief's request for increased staffing, that consideration is given to re -prioritizing the current total City budget. It is our belief, and surely that of many citizens, that public safety should take priority over most other budgetary concerns. Sincerely, zagLo„. Paul Hawkins, President, HBFA ICHIFFS Media Release: IAFIVFC 2 In/2 Out Questions and Answer. !EFS more media releases ICHIEFS News & Press Releases FOR IMMEDIATE RELEASE October 1998 IAFF/IAFC 2 In/2 Out Questions and Answers United States Department of Labor Occupational Safety and Health Administration Fire Fighters' Two-in/Two-out Regulation The federal Occupational Safety and Health Administration (OSHA) recently issued a revised standard regarding respiratory protection. Among other changes, the regulation now requires that interior structural fire fighting procedures provide for at least two fire fighters inside the structure. Two fire fighters inside the structure must have direct visual or voice contact between each other and direct, voice or radio contact with fire fighters outside the structure. This section has been dubbed the fire fighters' "two-in/two-out" regulation. The International Association of Fire Fighters and the International Association of Fire Chiefs are providing the following questions and answers to assist you in understanding the section of the regulation related to interior structural fire fighting. 1. What is the federal OSHA Respiratory Protection Standard? In 1 971, federal OSHA adopted a respiratory protection standard requiring employers to establish and maintain a respiratory protection program for their respirator -wearing employees. The revised standard strengthens some requirements and eliminates duplicative requirements in other OSHA health standards. The standard specifically addresses the use of respirators in immediately dangerous to life or health (IDLH) atmospheres, including interior structural fire fighting. OSHA defines structures that are involved in fire beyond the incipient stage as IDLH atmospheres. In these atmospheres, OSHA requires that personnel use self-contained breathing apparatus (SCBA), that a minimum of two fire fighters work as a team inside the structure, and that a minimum of two fire fighters be on standby outside the structure to provide assistance or perform rescue. Page 1 of 10 http://www.ichiefs.org/media/2i2o_ga.htm 8/7/01 ICHIEFS Media Release: IAF FC 2 In/2 Out Questions and Answee Page 2 of 10 2. Why is this standard important to fire fighters? This standard, with its two-in/two-out provision, may be one of the most important safety advances for fire fighters in this decade. Too many fire fighters have died because of insufficient accountability and poor communications. The standard addresses both and leaves no doubt that two-in/two-out requirements must be followed for fire fighter safety and compliance with the law. 3. Which fire fighters are covered by the regulations? The federal OSHA standard applies to all private sector workers engaged in fire fighting activities through industrial fire brigades, private incorporated fire companies (including the "employees" of incorporated volunteer companies and private fire departments contracting to public jurisdictions) and federal fire fighters. In 23 states and 2 territories, the state, not the federal government, has responsibility for enforcing worker health and safety regulations. These "state plan" states have'earned the approval of federal OSHA to implement their own enforcement programs. These states must establish and maintain occupational safety and health programs for all public employees that are as effective as the programs for private sector employees. In addition, state safety and health regulations must be at least as stringent as federal OSHA regulations. Federal OSHA has no direct enforcement authority over state and local governments in states that do not have state OSHA plans. All professional career fire fighters, whether state, county, or municipal, in any of the states or territories where an OSHA state plan agreement is in effect, have the protection of all federal OSHA health and safety standards, including the new respirator standard and its requirements for fire fighting operations. The following states have OSHA -approved plans and must enforce the two-in/two-out provision for all fire departments. Alaska New York Arizona North Carolina California Oregon Connecticut Puerto Rico Hawaii South Carolina Indiana Tennessee Iowa Utah Kentucky Vermont Maryland Virginia Michigan Virgin Islands Minnesota Washington Nevada Wyoming New Mexico http://www.ichiefs.org/media/2i2o_ga.htm 8/7/01 ICHIEFS Media Release: IAFF FC 2 In/2 Out Questions and Answer. Page 3 of 10 A number of other states have adopted, by reference, federal OSHA regulations for public employee fire fighters. These states include Florida, Illinois and Oklahoma. In these states, the regulations carry the force of state law. Additionally, a number of states have adopted NFPA standards, including NFPA 1500, Standard for Fire Department Occupational Safety and Health Program. The 1997 edition of NFPA 1 500 now includes requirements corresponding to OSHA's respiratory protection regulation. Since the NFPA is a private consensus standards organization, its recommendations are preempted by OSHA regulations that are more stringent. In other words, the OSHA regulations are the minimum requirement where they are legally applicable. There is nothing in federal regulations that "deem compliance" with any consensus standards, including NFPA standards, if the consensus standards are less stringent. It is unfortunate that all U.S. and Canadian fire fighters are not covered by the OSHA respiratory protection standard. However, we must consider the two-in/two-out requirements to be the minimum acceptable standard for safe fire ground operations for all fire fighters when self-contained breathing apparatus is used. 4. When are two-in/two-out procedures required for fire fighters? OSHA states that "once fire fighters begin the interior attack on an internal or structural fire, the atmosphere is assumed to be IDLH and paragraph 29 CFR 1910.134(g)(4) [two-in/two-out] applies." OSHA defines interior structural fire fighting "as the physical activity of fire suppression, rescue or both inside of buildings or enclosed structures which are involved in a fire situation beyond the incipient stage." OSHA further defines an incipient stage fire in 29 CFR 1910.1 55(c) (26) as a "fire which is in the initial or beginning stage and which can be controlled or extinguished by portable fire extinguishers, Class II standpipe or small hose systems without the need for protective clothing or breathing apparatus." Any structural fire beyond incipient stage is considered to be an IDLH atmosphere by OSHA. 5. What respiratory protection is required for interior structural fire fighting? OSHA requires that all fire fighters engaged in interior structural fire fighting must wear SCBAs. SCBAs must be NIOSH -certified, positive pressure, with a minimum duration of 30 minutes. [29 CFR 1910.156 (f)(1)(ii)] and [29 CFR 1910.134(g)(4)(iii)] http://www.ichiefs.org/media/2i2o_qa.htm 8/7/01 ICHIEFS Media Release: IAFC 2 In/2 Out Questions and Answe. Page 4 of 10 6. Are all fire fighters performing interior structural fire fighting operations required to operate in a buddy system with two or more personnel? Yes. OSHA clearly requires that all workers engaged in interior structural fire fighting operations beyond the incipient stage use SCBA and work in teams of two or more. [29 CFR 1910.1 34(g)(4) (i) 7. Are fire fighters in the interior of the structure required to be in direct contact with one another? Yes. Fire fighters operating in the interior of the structure must operate in a buddy system and maintain voice or visual contact with one another at all times. This assists in assuring accountability within the team. [29 CFR 1910.134(g)(4)(i)] 8. Can radios or other means of electronic contact be substituted for visual or voice contact, allowing fire fighters in an interior structural fire to separate from their "buddy" or "buddies"? No. Due to the potential of mechanical failure or reception failure of electronic communication devices, radio contact is not acceptable to replace visual or voice contact between the members of the "buddy system" team. Also, the individual needing rescue may not be physically able to operate an electronic device to alert other members of the interior team that assistance is needed. Radios can and should be used for communications on the fire ground, including communications between the interior fire fighter team(s) and exterior fire fighters. They cannot, however, be the sole tool for accounting for one's partner in the interior of a structural fire. (29 CFR 1910.134(g)(4)(i)] [29 CFR 1910.134(g)(3)(ii)] 9. Are fire fighters required to be present outside the structural fire prior to a team entering and during the team's work in the hazard area? Yes. OSHA requires at least one team of two or more properly equipped and trained fire fighters be present outside the structure before any team(s) of fire fighters enter the structural fire. This requirement is intended to assure that the team outside the structure has the training, clothing and equipment to protect themselves and, if necessary, safely and effectively rescue fire fighters inside the structure. For high-rise operations, the team(s) would be staged below the IDLH atmosphere. [29 CFR 1910.134(g) (3)(iii)] 10. Do these regulations mean that, at a minimum, four individuals are required, that is, two individuals working as a http://www.ichiefs.org/media/2i2o_ga.htm 8/7/01 ICHIEFS Media Release: IAFF FC 2 In/2 Out Questions and Answer. Page 5 of 10 team in the interior of the structural fire and two individuals outside the structure for assistance or rescue? Yes. OSHA requires that a minimum of two individuals, operating as a team in direct voice or visual contact, conduct interior fire fighting operations utilizing SCBA. In addition, a minimum of two individuals who are properly equipped and trained must be positioned outside the IDLH atmosphere, account for the interior team(s) and remain capable of rapid rescue of the interior team. The outside personnel must at all times account for and be available to assist or rescue members of the interior team. [29 CFR 1910.1 34(g)(4)] 11. Does OSHA permit the two individuals outside the hazard area to be engaged in other activities, such as incident command or fire apparatus operation (for example, pump or aerial operators)? OSHA requires that one of the two outside person's function is to account for and, if necessary, initiate a fire fighter rescue. Aside from this individual dedicated to tracking interior personnel, the other designated person(s) is permitted to take on other roles, such as incident commander in charge of the emergency incident, safety officer or equipment operator. However, the other designated outside person(s) cannot be assigned tasks that are critical to the safety and health of any other employee working at the incident. Any task that the outside fire fighter(s) performs while in standby rescue status must not interfere with the responsibility to account for those individuals in the hazard area. Any task, evolution, duty, or function being performed by the standby individual(s) must be such that the work can be abandoned, without placing any employee at additional risk, if rescue or other assistance is needed. [29 CFR 1910.134(g)(4)(Note 1)] 12. If a rescue operation is necessary must the buddy system be maintained while entering the interior structural fire? Yes. Any entry into an internal or structural fire beyond the incipient stage, regardless of the reason, must be made in teams of two or more individuals. (29 CFR 1910.1 34(g)(4)(i)] 13. Do the regulations require two individuals outside for each team of individuals operating in the interior of a structural fire? The regulations do not require a separate "two -out" team for each team operating in the structure. However, if the incident escalates, if accountability cannot be properly maintained from a single exposure, or if rapid rescue becomes infeasible, additional outside crews must be added. For example, if the involved structure is large enough to http://www.ichiefs.org/media/2i2o_qa.htm 8/7/01 ICHIEFS Media Release: IAFIVFC 2 In/2 Out Questions and AnsweS Page 6 of 10 require entry at different locations or levels, additional "two -out" teams would be required. [29 CFR 1910.134(g)(4)] 14. If four fire fighters are on the scene of an interior structural fire, is it permissible to enter the structure with a team of two? OSHA's respiratory protection standard is not about counting heads. Rather, it dictates functions of fire fighters prior to an interior attack. The entry team must consist of at least two individuals. of the two fire fighters outside, one must perform accountability functions and be immediately available for fire fighter rescue. As explained above, the other may perform other tasks, as long as those tasks do not interfere with the accountability functions and can be abandoned to perform fire fighter rescue. Depending on the operating procedures of the fire department, more than four individuals may be required. [29 CFR 1910.1 34(g)(4)(i)] 15. Does OSHA recognize any exceptions to this regulation? OSHA regulations recognize deviations to regulations in an emergency operation where immediate action is necessary to save a life. For fire department employers, initial attack operations must be organized to ensure that adequate personnel are at the emergency scene prior to any interior attack at a structural fire. If initial attack personnel find a known life hazard situation where immediate action could prevent the loss of life, deviation from the two-in/two-out standard may be permitted, as an exception to the fire department's organizational plan. However, such deviations from the regulations must be exceptions and not defacto standard practices. In fact, OSHA may still issue "de minimis" citations for such deviations from the standard, meaning that the citation will not require monetary penalties or corrective action. The exception is for a known life rescue only, not for standard search and rescue activities. When the exception becomes the practice, OSHA citations are authorized. [29 CFR 1910.1 34(g)(4) (Note 2)] 16. Does OSHA require employer notification prior to any rescue by the outside personnel? Yes. OSHA requires the fire department or fire department designee (i.e. incident commander) be notified prior to any rescue of fire fighters operating in an IDLH atmosphere. The fire department would have to provide any additional assistance appropriate to the emergency, including the notification of on -scene personnel and incoming units. Additionally, any such actions taken in accordance with the "exception" provision should be thoroughly investigated by http://www.ichiefs.org/media/2i2o_ga.htm 8/7/01 ICHIEFS Media Release: IAFF FC 2 In/2 Out Questions and Answer. Page 7 of 10 the fire department with a written report submitted to the Fire Chief. [29 CFR 1910.1 34(g)(3)(iv)] 17. How do the regulations affect fire fighters entering a hazardous environment that is not an interior structural fire? Fire fighters must adhere to the two-in/two-out regulations for other emergency response operations in any IDLH, potential IDLH, or unknown atmosphere. OSHA permits one standby person only in those IDLH environments in fixed workplaces, not fire emergency situations. Such sites, in normal operating conditions, contain only hazards that are known, well characterized, and well controlled. [29 CFR 1910.120(q)(3)(vi)] 18. When is the new regulation effective? The revised OSHA respiratory protection standard was released by the Department of Labor and published in the Federal Register on january 8, 1 998. It is effective on April 8, 1998. "State Plan" states have six months from the release date to implement and enforce the new regulations. Until the April 8 effective date, earlier requirements for two-in/two- out are in effect. The formal interpretation and compliance memo issued by James W. Stanley, Deputy Assistant Secretary of Labor, on May 1, 1 995 and the compliance memo issued by Assistant Secretary of Labor Joe Dear on July 30, 1 996 establish that OSHA interprets the earlier 1971 regulation as requiring two-in/two-out. (29 CFR 1910.134(n)(1)] 19. How does a fire department demonstrate compliance with the regulations? Fire departments must develop and implement standard operating procedures addressing fire ground operations and the two-in/two-out procedures to demonstrate compliance. Fire department training programs must ensure that fire fighters understand and implement appropriate two-in/two-out procedures. [29 CFR 1910.134(c)] 20. What can be done if the fire department does not comply? Federal OSHA and approved state plan states must "... assure so far as possible every working man and woman in the Nation safe and healthful working conditions." To ensure such protection, federal OSHA and states with approved state plans are authorized to enforce safety and health standards. These agencies must investigate complaints and conduct inspections to make sure that specific . standards are met and that the workplace is generally free from recognized hazards likely to cause death or serious physical harm. http://www.ichiefs.org/media/2i2o_ga.htm 8/7/01 ICHIEFS Media Release: IAFFC 2 In/2 Out Questions and Answe. Page 8 of 10 Federal OSHA and state occupational safety and health agencies must investigate written complaints signed by current employees or their representatives regarding hazards that threaten serious physical harm to workers. By law, federal and state OSHA agencies do not reveal the name of the person filing the complaint, if he or she so requests. Complaints regarding imminent danger are investigated even if they are unsigned or anonymous. For all other complaints (from other than a current employee, or unsigned, or anonymous), the agency may send a letter to the employer describing the complaint and requesting a response. It is important that an OSHA (either federal or state) complaint be in writing. When an OSHA inspector arrives, he or she displays official credentials and asks to see the employer. The inspector explains the nature of the visit, the scope of the inspection and applicable standards. A copy of any employee complaint (edited, if requested, to conceal the employee's identity) is available to the employer. An employer representative may accompany the inspector during the inspection. An authorized representative of the employees, if any, also has the right to participate in the inspection. The inspector may review records, collect information and view work sites. The inspector may also interview employees in private for additional information. Federal law prohibits discrimination in any form by employers against workers because of anything that workers say or show the inspector during the inspection or for any other OSHA protected safety-related activity. Investigations of imminent danger situations have top priority. An imminent danger is a hazard that could cause death or serious physical harm immediately, or before the danger can be eliminated through normal enforcement procedures. Because of the hazardous and unpredictable nature of the fire ground, a fire department's failure to comply with the two -in/ two -out requirements creates an imminent danger and the agency receiving a related complaint must provide an immediate response. If inspectors find imminent danger conditions, they will ask for immediate voluntary correction of the hazard by the employer or removal of endangered employees from the area. If an employer fails to do so, federal OSHA can go to federal district court to force the employer to comply. State occupational safety and health agencies rely on state courts for similar authority. Federal and state OSHA agencies are required by law to issue citations for violations of safety and health standards. The agencies are not permitted to issue warnings. Citations include a description of the violation, the proposed penalty (if any), and the date by which http://www.ichiefs.org/media/2i2o_ga.htm 8/7/01 ICHIEFS Media Release: IAFC 2 In/2 Out Questions and Answe. Page 9 of 10 the hazard must be corrected. Citations must be posted in the workplace to inform employees about the violation and the corrective action. [29 CFR 1903.3(a)] It is important for labor and management to know that this regulation can also be used as evidence of industry standards and feasibility in arbitration and grievance hearings on fire fighter safety, as well as in other civil or criminal legal proceedings involving injury or death where the cause can be attributed to employer failure to implement two-in/two-out procedures. Regardless of OSHA's enforcement authority, this federal regulation links fire ground operations with fire fighter safety. 21. What can be done if a fire fighter does not comply with fire department operating procedures for two-in/two-out? Fire departments must amend any existing policies and operational procedures to address the two-in/two-out regulations and develop clear protocols and reporting procedures for deviations from these fire department policies and procedures. Any individual violating this safety regulation should face appropriate departmental action. 22. How can I obtain additional information regarding the OSHA respirator standard and the two-in/two-out provision? Affiliates of the International Association of Fire Fighters may contact: International Association of Fire Fighters Department of Occupational Health and Safety 1 750 New York Avenue, NW Washington, DC 20006 202-737-8484 202-737-8418 (FAX) Members of the International Association of Fire Chiefs may contact: International Association of Fire Chiefs 4025 Fair Ridge Drive Fairfax, VA 22033-2868 703-273-0911 703-273-9363 (FAX) Does the new 2 in/2 out regulation apply to volunteer fire departments and volunteer firefighters? Yes, it is the opinion of the IAFC Volunteer Chief Officers Section (VCOS) that this regulation is applicable in all situations where interior fire fighting operations are being conducted. VCOS believes it is applicable to the vast majority of volunteer fire departments in the http://www.ichiefs.org/media/2i2o_ga.htm 8/7/01 ICHIEFS Media Release: IAFF FC 2 In/2 Out Questions and Answer* Page 10 of 10 United States. The VCOS supported the concept of 2 in/2 out when it was originally proposed and VCOS still supports these new regulations since they deal directly with the safety and well being of our fire fighters. While OSHA has stated that volunteer fire departments will not be affected by the regulations, VCOS believes that this will not be the case since 25 states align with federal OSHA. The standard also applies to private incorporated fire companies including the "employees" of incorporated volunteer companies. In addition, other non -OSHA states are giving the regulations consideration under the Environmental Protection Agency, the federal entity that typically takes the lead in non -OSHA states. The application of the 2 in/2 out rule can be argued by volunteer fire departments in many states. The reality is that 2 in/2 out is the right thing to do for the safety of our fire fighters and each volunteer fire department should seek to implement new standard operating guidelines for 2in/2 out. For further information on the application of 2 in/2 out to volunteers, contact: Volunteer Chief Officers Section International Association of Fire Chiefs 4025 Fair Ridge Drive Fairfax, VA 22033-2868 703-273-0911 703-273-9363 (FAX) Back to Top © IAFC & ICHIEFS 1995-2000 http://www.ichiefs.org/media/2i2o_ga.htm 8/7/01 1 ID 1 0 Task Name 12 13 27 28 39 40 62 63 68 69 80 81 95 96 107 108 122 123 137 138 152 153 Project No. CIP 00-630, Pier Phase III Duration 934 days • Project No. CIP 00-411 461 days Start Finish Thu 10/12/00 Tue 5/11/04 .........................................: Tue 5/8/01 Tue 1/22/02 Mon 1/13/03 Tue 2/11/03 2001 2002 0 N D J F I M A M I J J A S 0 N D J F M A M J J A S 0 N D 2003 J F M A Project No. CIP 01-159 Hillcrest & Rhodes Project No. CIP 00-410 & CIP 00-192, Loma 255 days Project No. CIP 95-507 Valley Park Imp. Project No. CIP 99-409 Manhole Repair & Recon. Project No. CIP 00-140 11th Place Project No. CIP02-147 Handicap Ramps Project No. CIP 02-185 5th Street, PCH to Ardmore Project No. CIP 02-187 5th St., PCH, Prospect, Gentry Project No. CIP 02-189 Myrtle Area St. Imp. :........................................................................................................................................................................... Project No. CIP 02-193 Various St. Imp. - Area #4 276 days .....................................! 216 days: .....................................: ..................................... : 174 days ..................................... ; 235 days; ................................; 175 days; .................................... : 235 days: 230 days 226 days; ................................... ................................... 226 days Tue 6/18/02 Tue 6/18/02 Mon 5/12/03 Tue 7/9/02 i Mon 3/10/03 Tue 7/9/02 Mon 6/2/03 Tue 7/30/02 Mon 6/16/03 Tue 7/30/02 Tue 6/10/03 .............................. Tue 8/13/02 Tue 6/24/03 61% M I J 0% 4% 0% J 0% 0% 0% 0% 0% 41,1111111111. 0% 0% 2004 A SO N I D J F M A M Project: Schedule of Projects Date: Thu 5/23/02 Tristan D. Malabanan Critical Critical Split Critical Progress Task Split 1111111111111111111 1111111111111111111 Task Progress Baseline Baseline Split Baseline Milestone Milestone 1111111111111111111 • Summary Progress Summary Rolled Up Critical Rolled Up Critical Split Rolled Up Critical Progress IIIIIIIIIIIIIIIIIIII 1111111111111111111 Rolled Up Task Rolled Up Split Rolled Up Task Progress Rolled Up Baseline 1111111111111111111 Rolled Up Baseline Milestone Rolled Up Milestone External Tasks Project Summary <v> Page 1 • • February 21, 2002 Hermosa Beach Public Works Department • (for transmittal to the Public Works Commission) Re: Requested Modifications to 28th Street. (at Intersection of Valley Drive) To Whom It May Concern: We are writing this letter to formalize our request that some remedial action be taken in the area at the end of our street at the intersection of Valley Drive. We have each resided on 28'h Street for years; many of us for more than fifteen years, and we believe that a minimal amount of action taken to beautify the median and planters at the above-mentioned location would be beneficial to both the city and the residents of our neighborhood. Approximately twenty years ago, as a part of the city's traffic remediation effort, the existing raised concrete median was poured over the existing asphalt to close our street to through traffic from Valley Drive. An effort was then made to construct three raised planters which exist to this day. Those planters, however, serve as little more than elevated flower boxes, due to the fact that they arc built on a concrete and asphalt surface. The overall effect is unattractive. In all the years we've resided here, nothing more than a scruffy, short Mexican palm and a few unsightly shrubs have been able to survive due to the fact that there is no opportunity for root growth. Additionally the signage at this area is damaged and leaves quite a bit to be desired. It is our request that the City of Hermosa Beach Public Works Department redesign the median, incorporating a planter system which could be irrigated and able to accommodate a variety of shrubs and a much larger tree (or trees). This would not only beautify the street and general area, but would possibly serve to attenuate some of the traffic noise from Valley Drive, along with reinforcing the fact that this is not a through street. ( over the years we have seen more than a few attempts by drivers to navigate through this area !) • We see this as a "win-win" for the city and the neighborhood, since no view corridors would be violated by the larger plants, and we believe that the work could be accomplished relatively inexpensively for the realized results. 1) Dai COk P(.d«cJ, (-l5U d8t`' 5-F-- Fl•� . C \� s\ \fid 5) 6, /%%, , wec"-• o6C72/.c)G- ad- �/ 7) -7-:-fil efcos,E�� si,57,F' a ? f7- 9) C,6) m,E4c, (Vn- V6 -c r\ • 2) .k pcn (? SCA J 4) 5 k- PAA. y45 d- ' sk �) ' -l•1)--a1C1\ Stere) Lni 1.0 S- I( �) LU - 17 10) k -2-71(V /vim i 1,) 11) 1--(3-1-a_ I t-nr-i-pid.t-__ 13) elt-Kt, k--kelQ6-e 4f32c23 --t-h - 17) 3A Ism i-r-rarA CLQ i1 cA JAY 19) 12) /1//er L/92, - A/21 • • , 141( cit cio 2-54 9D aS9 16) 20) CITY OF HERMOSA BEACH, CALIFORNIA PRELIMINARY BUDGET AND CAPITAL IMPROVEMENT PROGRAM 2002-2003 MICHAEL KEEGAN CITY OF HERMOSA BEACH PRELIMINARY BUDGET 2002-2003 KATHY DUNBABIN MAYOR SAM Y. EDGERTON MAYOR PRO TEMPORE COUNCILMEMBERS J. R. REVICZKY ART YOON CITY OFFICIALS ELAINE DOERFLING, CITY CLERK JOHN WORKMAN, CITY TREASURER CITY MANAGER STEPHEN BURRELL FINANCE DIRECTOR VIKI COPELAND TABLE OF CONTENTS PAGE 1 7 8 9 12 21 22 23 25 26 27 28 66 Understanding The Budget Organizational Chart Certificate of Award City Manager's Budget Message Budget Summary Revenue by Fund Expenditures by Fund Budget Transfers Pie Chart -Revenue By Source Pie Chart -General Fund Revenue Property Tax Dollar Breakdown Revenue Worksheets Personnel Authorizations DEPARTMENT BUDGETS Pie Chart -Appropriations Pie Chart -General Fund Appropriations City Council City Aftomey City Clerk/Elections City Manager Source Reduction/Recycling Information Systems Prospective Expenditures City Prosecutor City Treasurer Community Development Building Planning Block Grant General Administration Commuter Express Dial -A -Ride Community Resources/Cable TV Community Center Facilities Study Recreation Transportation Finance Administration Cashier Bus Pass Subsidy 67 68 69 71 73 75 77 79 81 83 85 87 89 91 93 95 97 99 101 103 105 107 PAGE Lower Pier, Myrtle Avenue & Loma Drive Administrative Expense Fire Personnel Auto/Property Insurance/Bonds Emission Control (AQMD) General Appropriations Liability Insurance Unemployment Workers' Compensation Police Administration C.O.P.S. Program Community Services Crossing Guards Dial -A -Taxi Domestic Violence Advocacy Public Works Administration Building Maintenance Downtown Enhancement Lifeguard Service/Beach Maintenance Lighting/Landscaping/Medians Parks Division N. Pier Structure/Parking Lot A/ County Share of Revenue Sewers and Storm Drains Street Maintenance/Traffic Safety Used Oil Block Grant Equipment Service Division Departmental Equipment Replacement Capital Improvement Program Appendix City of Hermosa Beach Facts Glossary Equipment Replacement Schedule Computer Replacement Schedule Business Mach Replacement Schedule Index 109 111 114 116 118 120 122 124 126 128 131 133 137 139 141 143 145 147 149 151 153 155 157 159 161 163 165 172 191 192 195 201 207 208 UNDERSTANDING THE BUDGET BUDGET PROCESS The budget process begins each year in February when Department Heads prepare estimates of revenues and departmental expenditures for submission to the Finance Director. The City Manager and Finance Director meet with each department to review the estimates and discuss requests. From these meetings, the preliminary budget is developed. The Capital Improvement Budget, which is part of the same document, follows the same process. The City Manager is required to submit a preliminary budget to the City Council on or before May 15th of each year. One or two public workshops are held in May and June to review the budget and receive public input. One formal public hearing is held in June, prior to budget adoption. The City Council must adopt an annual budget, by resolution, on or before June 30 for the coming fiscal year (July 1 — June 30). If the budget is not adopted by that date, the preliminary budget, except for capital outlays, goes into effect until the budget is adopted. The budget may be amended during the year as necessary. A Midyear Budget Review is conducted in February, at which time adjustments to revenue estimates and appropriations are made. The City Manager may approve transfers of appropriation within funds; transfers of appropriations from one fund to another require City Council approval. Budgets are adopted for all governmental and proprietary funds (see later Explanation of City Funds) on a basis consistent with generally accepted accounting principles. BUDGET CONTENT The following areas offer quick insight into the budget. City Manager's Budget Message The City Manager's message presents the highlights and major changes in narrative form. Budget Summaries The Budget Summary contains condensed information on the budget by presenting estimated beginning and ending fund balances and projected revenues and expenditures for each fund. The Schedule of Revenues by Fund and the Schedule of Expenditures by Fund show comparisons between the 2000-01 actuals, the year-end estimate for 2001-02 and the budgeted amount for 2002-03. Revenue A computerized listing of line items entitled "City of Hermosa Beach, Revenue Preparation Worksheet, 2002-03" shows each revenue item, organized by fund. The columns on the report are explained below under "Department Budgets." Personnel Authorizations These pages present a summary of the City's authorized personnel by department and provide quick reference to any new/eliminated positions and the City's total staffing. Department Budgets The Table of Contents lists the pages for all activities separately budgeted. Each Department budget begins with a department description and a summary of personnel positions. A computerized listing of line items is entitled "City of Hermosa Beach, Expenditure Preparation Worksheet, 2002-03." 1 HOW TO READ THE REPORTS Numerical columns on the Revenue and Expenditure worksheets are explained as follows: Column No. 1 - "00-01" Received/Expended." Reflects actual revenue/expenditures for 2000-01 fiscal year Column No. 2 - "01-02 Total Budget" Reflects the revised budget amounts through January 31, 2002 Column No. 3 - "01-02 Received/Expended Year -to -Date" Reflects the actual revenue/expenditures through January 31, 2002 Column No. 4 - "01-02 Year-end Estimate" Reflects the department's best estimate of what revenue/expenditures will be incurred through year-end, June 30, 2002. Column No. 5 - "2002-03 Estimate/Department Request" Represents the 2002-03 budget amount. EXPLANATION OF CITY FUNDS This c ;lion explains the funds shown in the Budget Summary. Governments use fund accounting; each fund is considered to function as a separate fiscal and accounting entity. The basis for budgeting in all funds is the same as the fund type basis for accounting in accordance with generally accepted accounting principles. GOVERNMENTAL FUNDS The City uses two fund types to account for governmental -type activity. These are the General Fund and Special Revenue Funds. The accounting basis for these funds is modified accrual, which recognizes revenues when measurable and available and expenditures when the liability is incurred. 001 GENERAL FUND The General Fund is the principal operating fund of the City. The estimated fund balance at 6-30-03 (as presented in the Budget Summary) of $115,731 -is designated/reserved as follows: $ 111,831 Affordable Housing Funds collected (conversion fees) for affordable Housing purposes. $ 3,900 Trash Containers/ Downtown "Designated" is the accounting term for the more commonly used "earmarked". Reserves, on the other hand, indicate that the funds are not available for appropriation, usually because of a legal restriction or because they represent items such as inventory or fixed assets. Funds available in the General Fund at the end of the fiscal year automatically transfer to the Equipment Replacement Fund, Insurance Fund, Contingency Fund and Capital Improvement Fund (1/4 each). 2 SPECIAL REVENUE FUNDS - A Special Revenue fund is used to account for the proceeds of specific revenue sources that are restricted or earmarked for specific purposes. 105 LIGHTING/LANDSCAPING FUND 115 STATE GAS TAX FUND 117 AB939 FUND Funds of the benefit assessment district, created pursuant to Street and Highway Code 22500-22679, are expended for lighting/median maintenance and are accounted for in this fund. City share of state gasoline tax restricted for use on public streets. Restricted Transportation Development Act (TDA) funds from Metropolitan Transit Authority (MTA) are also held in this fund. Recycling fees generated in connection with solid waste collection are used to implement a Source Reduction and Recycling Element and a Household Waste Element of the general plan. 119 COMPENSATED ABSENCES FUND Funds set aside to provide for liabilities associated with vacation time, sick time, etc. accumulated by employees. These funds are invested but interest is not allocated to this fund. The City Council's adopted funding level for liabilities is 50%. 120 COUNTY GAS TAX FUND 121 PROP A OPEN SPACE FUND 125 PARK RECREATION FACILITY TAX FUND , 126 UTILITY USERS TAX RIGHT OF WAY FUND 127 BUILDING IMPROVEMENT FUND (Formerly the 6% UUT Fund) 136 LOWER PIER ADMINISTRATIVE EXPENSE FUND Funds from the County for use on eligible streets of general countywide interest, i.e. Valley, Ardmore, Prospect. Funds generated by passage of the L.A. County Safe Neighborhood Parks Bond Act by county voters for the purpose of improving parks and recreational facilities. Interest is not allocated to this fund because City funds are advanced, then reimbursed by this grant. Accumulation of subdivision fees and park, recreation facility tax fees on new dwellings. Generally, the funds are to be used for acquisition, improvement and expansion of park or recreational facilities. Funds cannot be used for maintenance. Funds remaining from 4% Utility User Tax used to purchase 19.5 acres of open space property. Remaining funds will be used for acquisition and maintenance of open space. This fund is used to provide ongoing funds for maintenance and building improvements. This fund temporarily holds funds for payment of administrative expenses for the assessment district. These funds are invested but interest is not allocated to this fund because it is not required by the bond documents. 3 137 MYRTLE DISTRICT ADMINISTRATIVE EXPENSE FUND Funds collected from utility undergrounding assessments in the Myrtle Avenue Undergrounding District for administration are deposited in this fund. Costs incurred by the City or its Fiscal Agent in administration of the assessments are paid from these funds. 138 LOMA DISTRICT ADMINISTRATIVE EXPENSE FUND 140 COMMUNITY DEVELOPMENT BLOCK GRANT FUND 150 GRANT FUND 152 AIR QUALITY IMPROVEMENT FUND 153 SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND Funds collected from utility undergrounding assessments in the Loma Drive Undergrounding District for administration are deposited in this fund. Costs incurred by the City or its Fiscal Agent in administration of the assessments are paid from these funds. Funds received from participation in the federal block grant program. Projects must be approved by the County Community Development (CDC) Commission. Interest is not allocated to this fund because City funds are advanced, then reimbursed by this grant. State and federal grants for specific projects are accounted for in this fund. Interest is not allocated to this fund because City funds are advanced, then reimbursed by these grants. Funds collected by the Department of Motor Vehicles and distributed to cities on a population basis for use in reducing air pollution. Funds received from the Citizen's Option for Public Safety (COPS) program, established by the State legislature in fiscal year 1996-97, are accounted for in this fund. Funds must be used for front line municipal police services and must supplement and not supplant existing funding. 154 CALIFORNIA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND 160 SEWER FUND 170 ASSET FORFEITURE FUND Funds received from the state for the purchase of high technology law enforcement equipment. Funds derived from a portion of the 6% Utility User Tax and miscellaneous service charges are spent on the Sewer/Storm Drain Department and capital sewer projects. Funds seized as a result of illegal activity and forfeited to the Police Department. Funds must be used for law enforcement purposes to supplement, not replace or decrease existing appropriations. 4 180 FIRE PROTECTION FUND 199 CONTINGENCY FUND 301 CAPITAL IMPROVEMENT FUND 302 ARTESIA BOULEVARD RELINQUISHMENT FUND 305 LOWER PIER AVENUE IMPROVEMENT FUND Fire flow fees collected are used to upgrade and enhance the fire flow capabilities of the fire protection system. "Rainy day" funds set aside for unforeseen emergencies, unexpected economic events, etc. City Council adopted goal is 15% of appropriations. Funds set aside for Capital Improvement Projects. Funds received from California Department of Transportation (CALTRANS) for relinquishment of the portion of Artesia Boulevard in Hermosa Beach. Proceeds from the sale of bonds for downtown improvements. The bonds are secured by real property in the downtown area and repaid from assessments against the property. The City is not obligated in any way with respect to the bonds. 307 MYRTLE AVENUE UTILITY UNDERGROUNDING IMPROVEMENT FUND Proceeds from the sale of bonds for utility undergrounding in the Myrtle Avenue District. The bonds are secured by real property in the district and repaid from assessments against the property. The City is not obligated in any way with respect to the bonds. 308 LOMA DRIVE UTILITY UNDERGROUNDING IMPROVEMENT FUND Proceeds from the sale of bonds for utility undergrounding in the Loma Drive District. The bonds are secured by real property in the district and repaid from assessments against the property. The City is not obligated in any way with respect to the bonds. PROPRIETARY FUNDS - Two fund types are used to account for a government's business -type activities, or those that receive a significant portion of their funding through user charges. These are the Enterprise Fund and the Internal Service Fund. The basis for accounting in these funds is full accrual, which recognizes revenue and expenses as they occur, not when they are received or spent. Fixed assets (land, equipment, etc.) are accounted for in these funds. ENTERPRISE FUNDS - The Enterprise Fund is used to account for operations that are financed and operated in a manner similar to private business enterprises, or where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. 109 DOWNTOWN ENHANCEMENT FUND Funds generated primarily from downtown parking lots and parking structure. Lot management is contracted to a private firm. Funds generated by the parking structure are shared with the County of Los Angeles, which funded the construction of the parking structure. 5 110 PARKING FUND 145 PROPOSITION A FUND 146 PROPOSITION C FUND Parking -related revenue and expenses are accounted for in this fund. Excess funds remaining at year end transfer to the General Fund after parking related costs are paid. The year end fund balance represents fixed assets, which are not a spendable resource.. Portion of sales tax (currently 1/2%) distributed to cities on a population basis for public transit purposes. Voter -approved '/2% sales tax for transit purposes. Funds may be used for street improvements on bus routes. INTERNAL SERVICE FUNDS - The Internal Service Fund is used to allocate the cost of providing certain centralized services among different funds. These funds are invested but interest is not allocated to these funds. 705 INSURANCE FUND The Insurance Fund is an Internal Service Fund which pays all costs of liability, workers' compensation, unemployment, and property insurance with funds generated by service charges to all departments. Service charges are calculated based on separate formulas for each type of insurance. 715 EQUIPMENT REPLACEMENT FUND The Equipment Replacement Fund is an Internal Service Fund established to provide ongoing funds to replace assets at the end of the asset's useful life. Vehicles, heavy equipment, computers and business machines are included in the fund. FIDUCIARY FUNDS - Governments often hold or manage financial resources in a trustee or agency capacity. A trust or agency fund type is used to account for a government's fiduciary activities. The City's fiduciary funds are all agency funds, with a modified accrual basis of accounting. AGENCY FUNDS - The Agency fund is used in situations where the government plays a limited financial management role on behalf of a third party. 610 LOWER PIER DISTRICT REDEMPTION FUND 617 MYRTLE AVENUE ASSESSMENT FUND 618 LOMA DRIVE ASSESSMENT FUND This fund is used to account for special assessment collections and debt service for the Lower Pier Avenue Assessment District Bonds. This fund is used to account for special assessment collections and debt service for the Myrtle Avenue Utility Undergrounding District Bonds. This fund is used to account for special assessment collections and debt service for the Loma Drive Utility Undergrounding District Bonds. 6 V I MN— all MB MN r IIMI — —— E E r— — NM 1111 CITY OF HERMOSA BEACH ORGANIZATIONAL CHART ELECTORATE CITY CLERK CITY COUNCIL CITY TREASURER PLANNING COMMISSION PUBLIC WORKS COMMISSION CIVIL SERVICE BOARD BOARD OF APPEALS i PARKS & RECREATION ADVISORY COMMISSION CITY PROSECUTOR CITY MANAGER CITY ATTORNEY COMMUNITY RESOURCES PUBLIC WORKS Parks & Recreation/ Facilities Management Cultural/ Recreational Athletic Programming Special Events Cable T.V. Liaison ENGINEERING Plan Checks Field Inspection Code Enforcement Encroachments Capital Improvement TRANSPORTATION Traffic Eng. Traffic Signals Traffic Signage Speed Survey MAINTENANCE Landscaping Irrigation Streets Sewer Storm Drain Building Maint. Vehicle Maint. POLICE Enforcement Investigation Detention Emergency Dispatch Reserves Special Investigations Record Bureau Crossing Guard COMMUNITY ERVICES Parking Enforcement nimal Control Meter Maintenance FIRE I PERSONNEL/ RISK MANAGEMENT Fire Suppression Fire Prevention Rescue Public Education Paramedics Disaster Preparedness Reserves Plan Checking Ambulance Transportation 7 PERSONNEL Recruitment Training Labor Relations RISK MGT Workers' Comp Claims Liability Claims City Insurance Secretarial Support FINANCE Budget Accounting Payroll Citation Processing Animal Licenses Parking Permits Business License Bus Passes COMMUNITY DEVELOPMENT BUILDING AND SAFETY Plan Checking Field Inspection Code Enforcement PLANNING Current Planning Advanced Planning Environmental Assessment Conditional Use Permit (C.U.P.) Fnforcement N all UN M MI NS NM— s — i s — I I all MN N— Calfornia Society of MunicipaC LFintince Officers Certificate of Award Merit in Operational Budgeting 2001-2002 Presented to City of Hermosa Beach This certificate recognizes Meritorious Achievement in Operational Budgeting and reflects a highly professional budget document and the underlying budgeting process through which the budget is implemented. 0010 4 9 OA 8as.1 February 21, 2002 Vice -Chair, Budgeting & Financial Management Dedicated to Excellence in Municipal Financial Management r �% May 2002 Honorable Mayor and Councilmembers: In accordance with the City Code, I am submitting the FY 2002-03 Combined Operating and Capital Budget for your review and approval. Overview The budget represents the most significant policy document that the City Council makes each year. The budget sets the City's work plan for the coming year, approves service levels of the several operating departments and details the capital investments that the City will make. There have been a number of events and issues that have been considered in the preparation of the proposed budget. The weak economy statewide has put the state government in financial distress. The projected state budget deficit of over $20 BILLION will surely have an impact on the final budget that you will adopt. As of this writing, it is not known what steps will be taken to balance the state budget. In other times, when the state needed additional funds, local government budgets were raided to make up for the state's shortfall. Those funds taken by the state were not returned when the crisis passed and if they had been returned an additional $1,000,000 would be available to the city for needed projects and services. Our local economy has performed better than the state as a whole; as a result, these local revenues will allow the City to maintain basic levels of service. This will be the case even with the loss of two auto franchises. The lost revenue is made up by the strong real estate market, which results in higher property taxes, and the addition of a new hotel, as well as the strong performance of the existing hotels. The key to the budget will be the position that the state takes to balance its budget. Revenue Since the General Fund pays for the majority of operating expenses, this analysis of revenue and expenditures will focus on that fund. Most of the revenue in the other funds is either grant funds or other one-time funds which are restricted by use; therefore an overall comparison is not meaningful. General Fund revenue estimates predict a 3% increase over estimates for 2002. Current year property tax revenue is projected to increase by 7%, reflecting continued health in the housing market in the beach area. Property tax represents 31% of total General Fund revenue. Please refer to the chart on page 27 for property tax distribution breakdown. Sales tax revenue comprises 17% of total General Fund revenue and is estimated to increase by only .5% due to loss of the two auto franchises. Sales tax revenue has risen 27% in the past two years; 59% over the past four years. The sales tax rate is currently 8 1/4%, distributed as follows: 6% State; 1% City 9 of Hermosa Beach; County Transportation 1/4%, Proposition A Transportation 1/2%. Proposition C Transportation 1/2%. The third largest revenue source, utility user tax, is projected at the 2001-02 level of $2 million which is 10% higher than 2000-01. For the new year, the tax represents 13% of total General Fund revenue. The tax rate is 6%. The graph below depicts these top three revenue sources in the General Fund. 6.000,000 5,000,000 4,000,000 3,000,000 2.000.000 1.000,000 MAJOR REVENUE SOURCES 1993-94 1990.95 Expenditures 1995-96 1996-97 1997-98 1998-99 1999-00 2000-01 2001-02 2002-03 CURRPROP TAX UUT 'SALES TAX There are no significant changes proposed in service levels for any of the departments. Expenditure increases reflect higher costs in a number of areas, including those associated with salary and benefit increases in accordance with our employee bargaining unit agreements. No new positions are recommended except for a shift of the contract building inspector positions to regular city positions due to a cost increase from the contractor. Several requests were made but have not been included, due primarily to a lack of funding. The requested positions included six (6) new positions in the Fire Department and two in the Public Works maintenance function. An additional report will be forwarded for review at the budget study session that will discuss staffing levels on a longer-term basis, including how the City can address this issue. Funds are proposed for capital projects in our continuing effort to improve our streets, parks, sewers and buildings. The most notable (including carry-over projects) are the Pier Phase III, Valley Park, Loma area sewer and streets, Community Center ADA improvements, residential streets and sidewalk ramps. 10 Additional capital funding may be available once the Tycom cable project proceeds. The capital projects work plan will be provided under separate cover for review at the study session. This work plan will detail each project, including funding and timeline, from start to finish, to improve accountability for the capital improvement projects. Excess assets are available in the Public Employees Retirement System (PERS) for the Miscellaneous Group employees (non -safety). When this "superfunding" occurs, PERS allows those excess funds to be used for the payment of employer paid employee contributions. The funds from PERS show as revenue in the General Fund account "Use of PERS Excess Assets"; expenditure accounts continue to show the expense for city paid employer contributions. All significant changes in fund balances shown in the Budget Summary are due to capital improvement project expenditures, which is the intended purpose of these funds. There have been no significant changes in the revenue stream for these funds (other than positive changes due to the economy). The City has no debt subject to the legal debt limit. 1 would like to thank all the Department Directors for their work and the Finance Department staff and Finance Director, Viki Copeland for putting the budget together. �e • - ctf - subm*. fr 14/ St p/ 4♦ hen R. Burre City Manager 11 Summaries N MI M OM E I In r M S I A 11111 M R— N E NPR M = IIIIII `E NM M NM I NM OM MI M M N E = N CITY OF HERMOSA BEACH BUDGET SUMMARY 2002-03 PRELIMINARY BUDGET GENERAL FUND 001 LIGHTING DOWNTOWN LANDSCAPING ENHANCEMENT FUND` FUND' 105 159 PARKING FUND 110 ESTIMATED REVENUE Taxes Licenses/Permits Fines/Forfeitures Use of Money/Property Intergovernmental/State Intergovernmental/County Intergovernmental/Federal Current Service Charges Other Revenue TOTAL ESTIMATED REVENUE INTERFUND TRANSFERS IN ESTIMATED FUNDS AVAILABLE ESTIMATED FUND BALANCE 7/1/02 TOTAL FUNDS AVAILABLE APPROPRIATIONS Operating Budget Capital Outlay Capital Improvements TOTAL APPROPRIATIONS INTERFUND TRANSFERS OUT TOTAL APPROPRIATIONS/TRANSFERS OUT ADJUST FUND BALANCE FOR FIXED ASSET ADDITIONS 2 $12,361,077 $427,827 $190,000 $403,162 $1,189,177 $0 $0 $1,039,651 $414,044 $16,024,938 $1,314,801 $17,339,739 $419,132 $17,758,871 $16,163,067 $76,672 $303,401 $16,543,140 $1,100,000 $17,643,140 $449,157 $0 $0 $0 $0 $0 $0 $0 $948,225 $13,180 $71,602 $2,865 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $643,900 $1,423,492 $0 $0 $0 $462,337 $715,502 $2,374,582 $0 $0 $0 $462,337 $715,502 $2,374,582 $239,659 $7,348,277 $209,721 $701,996 $8,063,779 $2,584,303 $599,701 $895,042 $1,594,522 $4,800 $0 $14,000 $0 $312,549 $9,592 $604,501 $1,207,591 $1,618,114 $20,372 $624,873 $3,330 $769,800 $1,210,921 $2,387,914 $14,000 !ESTIMATED FUND BALANCE. 6/30/03 $115,731, $77,123. (b) $6,852, / $210,389 I (a) DESIGNATIONS/RESERVES OF FUND BALANCE: Affordable Housing Trash Containers/Downtown 1 Funding carried forward from 01-02. 2 Reflects increase to fund balance for fixed asset purchases in Enterprise/Internal Service Funds. $111,831 $3,900 $115,731 12 (b) Investment In (c) Investment In Fixed Assets Fixed Assets $6,576,252 $210,389 CITY OF HERMOSA BEACH BUDGET SUMMARY 2002-03 PRELIMINARY BUDGET COMPENSATED COUNTY STATE GASAB 939 ABSENCES GAS°TAX TAX FUND FUND FUND FUND, 115 117 119 1220 ESTIMATED REVENUE Taxes Licenses/Permits Fines/Forfeitures Use of Money/Property Intergovernmental/State Intergovernmental/County Intergovernmental/Federal Current Service Charges Other Revenue $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $9,279 $16,043 $0 $2,048 $410,768 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $51,546 $0 $0 $0 $870 $0 $0 TOTAL ESTIMATED REVENUE $420,047 $68,459 $0 $2,048 INTERFUND TRANSFERS IN $0 $0 $0 $0 ESTIMATED FUNDS AVAILABLE $420,047 $68,459 $0 $2,048 ESTIMATED FUND BALANCE 7/1/02 $94,847 $341,266 $377,427 $939 TOTAL FUNDS AVAILABLE $514,894 $409,725 $377,427 $2,987 APPROPRIATIONS Operating Budget $0 $56,077 $0 $0 Capital Outlay $0 $0 $0 $0 Capital Improvements $150,000 $0 $0 $0 TOTAL APPROPRIATIONS $150,000 $56,077 $0 $0 INTERFUND TRANSFERS OUT $360,994 $0 $44,263 $0 TOTAL APPROPRIATIONS/TRANSFERS OUT $510,994 $56,077 $44,263 $0 ADJUST FUND BALANCE FOR FIXED ASSET ADDITIONS 2 IESTIMATED'FUND: BALANCE 6/30/03 4 ` "' $3,900 ,(d) ` $353,648 $333464 $29874 (d) RESERVES: Transportation Development Act - Local $613 (TDA) Regional $2,746 CITY OF HERMOSA BEACH BUDGET SUMMARY 2002-03 PRELIMINARY BUDGET PARK/ UTILITY USER _ PROP 4. RECREATION TAX RAILROAD BUILDING OPEN SPACE FACILITY TAX RIGHT OF IMPROVEMENT FUND FUND WAY FUND FUND' 121 125 126 127 ESTIMATED REVENUE Taxes Licenses/Permits Fines/Forfeitures Use of Money/Property Intergovernmental/State Intergovernmental/County Intergovernmental/Federal Current Service Charges Other Revenue $0 $42,000 $0 $0 $0 $0 $0 $37,379 $0 $0 $48,037 $0 $0 $0 $0 $0 $0 $68,544 TOTAL ESTIMATED REVENUE $48,037 $147,923 INTERFUND TRANSFERS IN $0 $0 ESTIMATED FUNDS AVAILABLE $48,037 $147,923 ESTIMATED FUND BALANCE 7/1/02 $137,738 $554,020 $295,793 TOTAL FUNDS AVAILABLE $185,775 $701,943 $368,911 $0 $0 $0 $15,419 $0 $0 $0 $0 $0 $0 $0 $0 $5,713 $0 $0 $0 $0 $0 $15,419 $5,713 $57,699 $0 $73,118 $5,713 $6,061 $11,774 APPROPRIATIONS Operating Budget $0 $25,000 $0 $0 Capital Outlay $0 $0 $0 $0 Capital Improvements $27,480 $663,000 $311,000 $0 TOTAL APPROPRIATIONS $27,480 $688,000 $311,000 $0 INTERFUND TRANSFERS OUT $158,295 $0 $0 $0 TOTAL APPROPRIATIONSfTRANSFERS 0 $185,775 $688,000 $311,000 $0 ADJUST FUND BALANCE FOR FIXED ASSET ADDITIONS 2 (ESTIMATED FUND BALANCE 6130/03 $o $13,943`" $57,911 $11,774 14 CITY OF HERMOSA BEACH BUDGET SUMMARY 2002-03 PRELIMINARY BUDGET LOWER PIER MYRTLE DISTRICT LOMA'DISTRICT COMMUNITY ADMINISTRATIVE ADMINISTRATIVE ADMINISTRATIVE DEVELOPMENT EXPENSE EXPENSE EXPENSE BLOCK GRANT FUND FUND FUND FUND 136 137 138' ' 140 ESTIMATED REVENUE Taxes Licenses/Permits Fines/Forfeitures Use of Money/Property Intergovernmental/State Intergovernmental/County Intergovernmental/Federal Current Service Charges Other Revenue $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $287 $392 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $750 $2,738 $8,545 $9,394 $0 $0 $0 $0 $0 $0 $350,609 $0 $0 TOTAL ESTIMATED REVENUE $2,738 $8,832 $10,536 $350,609 INTERFUND TRANSFERS IN $0 $0 $0 $0 ESTIMATED FUNDS AVAILABLE $2,738 $8,832 $10,536 $350,609 ESTIMATED FUND BALANCE 7/1/02 TOTAL FUNDS AVAILABLE $323 $3,061 $5,881 $14,713 $8,152 $3 $18,688 $350,612 APPROPRIATIONS Operating Budget $1,763 $5,718 $6,164 $5,860 Capital Outlay $0 $0 $0 $0 Capital Improvements $0 $0 $0 $344,749 TOTAL APPROPRIATIONS $1,763 $5,718 $6,164 $350,609 INTERFUND TRANSFERS OUT $976 $2,827 $3,231 $0 TOTAL APPROPRIATIONS/TRANSFERS OUT $2,739 $8,545 $9,395 $350,609 ADJUST FUND BALANCE FOR FIXED ASSET ADDITIONS 2 'ESTIMATED FUND BALAN9E.6130/03 $32 $6,168 $9,293 $3'1 15 CITY OF HERMOSA BEACH BUDGET SUMMARY 2002-03 PRELIMINARY BUDGET PROPOSITION/ PROPOSITION AIR QUALITY "A "C" GRANTS, IMPROVEMENT FUND FUND FUND FUND 145 146 150, 152 ESTIMATED REVENUE Taxes Licenses/Permits Fines/Forfeitures Use of Money/Property Intergovernmental/State Intergovernmental/County Intergovernmental/Federal Current Service Charges Other Revenue $284,732 $0 $0 $8,775 $0 $0 $0 $12,050 $0 $207,177 $0 $0 $0 $0 $0 $34,652 $0 $0 $45,000 $0 $0 $0 $0 $0 $0 $0 $14,626 TOTAL ESTIMATED REVENUE $305,557 $241,829 $59,626 $0 $0 $0 $1,217 $21,766 $0 $0 $0 $0 $22,983 INTERFUND TRANSFERS IN $0 $0 $0 $0 ESTIMATED FUNDS AVAILABLE $305,557 $241,829 $59,626 $22,983 ESTIMATED FUND BALANCE 7/1/02 $131,294 $310,462 $0 $46,644 TOTAL FUNDS AVAILABLE $436,851 $552,291 $59,626 $69,627 APPROPRIATIONS Operating Budget $303,972 $0 $14,626 $1,500 Capital Outlay $0 $0 $0 $18,000 Capital Improvements $0 $43,770 $45,000 $0 TOTAL APPROPRIATIONS $303,972 $43,770 $59,626 $19,500 INTERFUND TRANSFERS OUT $0 $0 $0 $0 TOTAL APPROPRIATIONS/TRANSFERS OUT $303,972 $43,770 $59,626 $19,500 ADJUST FUND BALANCE FOR FIXED ASSET ADDITIONS 2 (ESTIMATED FUND BALANCE 30/03, 51321879 ° $508,521: $50;127" 16 CITY OF HERMOSA BEACH BUDGET SUMMARY 2002-03 PRELIMINARY BUDGET SUPPLEMENTAL CALIFORNIA LAW ENFORCEMENT LAW ENFORCEMENT SERVICES EQUIPMENT; PROGRAM FUND FUND. 153 154 SEWER FUND 160 ASSET !FORFEITURE FUND 170 ESTIMATED REVENUE Taxes Licenses/Permits Fines/Forfeitures Use of Money/Property Intergovernmental/State Intergovernmental/County Intergovernmental/Federal Current Service Charges Other Revenue TOTAL ESTIMATED REVENUE INTERFUND TRANSFERS IN ESTIMATED FUNDS AVAILABLE ESTIMATED FUND BALANCE 7/1/02 TOTAL FUNDS AVAILABLE APPROPRIATIONS Operating Budget Capital Outlay Capital Improvements TOTAL APPROPRIATIONS INTERFUND TRANSFERS OUT TOTAL APPROPRIATIONS/TRANSFERS OUT ADJUST FUND BALANCE FOR FIXED ASSET ADDITIONS 2 $100,000 $0 $0 $6,260 $0 $0 $0 $0 $0 $106,260 $0 $106,260 $0 $0 $0 $0 $0 $0 $0 $0 $4,965 $6,270 $163,067 $7,318 $0 $8,096 $0 $0 $2,000 $0 $0 $0 $0 $0 $19,550 $0 $0 $40,960 $0 $6,270 $233,673 $12,283 $0 $700,000 $0 $6,270 $933,673 $12,283 $29,830 $13,744 $3,343,826 $168,131 $136,090 $20,014 $4,277,499 $180,414 $45,000 $0 $591,141 $0 $85,000 $0 $0 $0 $0 $0 $3,036,000 $0 $130,000 $0 $3,627,141 $0 $0 $130,000 $0 $0 $0 $0 $3,627,141 $0 'ESTIMATED FUND BALANCE 6130/03 $6;090 $30,014 $650358 $180;414 (e) I (e) DESIGNATIONS: Department of Justice Funds $6,753 Department of Treasury Funds $1,296 17 CITY OF HERMOSA BEACH BUDGET SUMMARY 2002-03 PRELIMINARY BUDGET FIRE CAPITAL ARTESIk BLVD" PROTECTION CONTINGENCY IMPROVEMENT RELINQUISHMENT: FUND, FUND FUND FUND 180 199' 301 302 ESTIMATED REVENUE Taxes Licenses/Permits Fines/Forfeitures Use of Money/Property I ntergovernmental/State Intergovernmental/County Intergovernmental/Federal Current Service Charges Other Revenue $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $23,905 $87,980 $114,940 $22,805 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $61,088 $0 $0 $0 TOTAL ESTIMATED REVENUE $84,993 $87,980 $114,940 $22,805 INTERFUND TRANSFERS IN $0 $480,039 $0 ESTIMATED FUNDS AVAILABLE $84,993 $87,980 $594,979 $22,805 ESTIMATED FUND BALANCE 7/1/02 $446,978 $2,104,103 3 $1,537,663 $494,268 TOTAL FUNDS AVAILABLE $531,971 $2,192,083 $2,132,642 $517,073 APPROPRIATIONS Operating Budget $0 $0 $0 $0 Capital Outlay $0 $0 $0 $0 Capital Improvements $413,715 $0 $2,103,858 $0 TOTAL APPROPRIATIONS $413,715 $0 $2,103,858 $0 INTERFUND TRANSFERS OUT $88,451 $0 $0 $0 TOTAL APPROPRIATIONS/TRANSFERS OUT $502,166 $0 $2,103,858 $0 ADJUST FUND BALANCE FOR FIXED ASSET ADDITIONS 2 (ESTIMATED FUNDBALANCE 6130/03 $29,805 $2,1.92083 28784. $517;0731 3 Contingency Fund established Midyear 01-02. 18 CITY OF HERMOSA BEACH BUDGET SUMMARY 2002-03 PRELIMINARY BUDGET LOWER PIER MYRTLEUTILITY AVENUE UNDERGROUND IMPROVEMENT IMPROVEMENT FUND FUND. 305 307 LOMA UTILITY UNDERGROUND IMPROVEMENT FUND 308 LOWER.PIER DISTRICT. REDEMPTION FUND 610 ESTIMATED REVENUE Taxes Licenses/Permits Fines/Forfeitures Use of Money/Property Intergovernmental/State Intergovernmental/County Intergovernmental/Federal Current Service Charges Other Revenue TOTAL ESTIMATED REVENUE INTERFUND TRANSFERS IN ESTIMATED FUNDS AVAILABLE ESTIMATED FUND BALANCE 7/1/02 TOTAL FUNDS AVAILABLE APPROPRIATIONS Operating Budget Capital Outlay Capital Improvements TOTAL APPROPRIATIONS INTERFUND TRANSFERS OUT TOTAL APPROPRIATIONS/TRANSFERS OUT ADJUST FUND BALANCE FOR FIXED ASSET ADDITIONS 2 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $3,056 $927 $6,838 $452 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $3,056 $927 $6,838 $452 $0 $0 $0 $0 $3,056 $927 $6,838 $452 $67,140 $8,098 $92,451 $3,756 $70,196 $9,025 $99,289 $4,208 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 'ESTIMATED FUND BALANCE 8/30/03- $70,'196 $9,025 $99,289 19 $14,425 $12,327 $1,828,829 $4,187,284 (f)'= $18,337,275 I 1 i CITY OF HERMOSA BEACH BUDGET SUMMARY 2002-03 PRELIMINARY BUDGET MYRTLE LOMA AVENUE DRIVE EQUIPMENT ASSESSMENT ASSESSMENT INSURANCE REPLACEMENT- TOTAL FUND FUND FUND FUND 617 618 705 715 ESTIMATED REVENUE Taxes Licenses/Permits Fines/Forfeitures Use of Money/Property Intergovernmental/State Intergovernmental/County Intergovernmental/Federal Current Service Charges Other Revenue $0 $0 $0 $0 $13,444,143 $0 $0 $0 $0 $427,827 $0 $0 $0 $0 $1,143,190 $2,126 $2,035 $0 $0 $1,069,992 $0 $0 $0 $0 $1,674,807 $0 $0 $0 $0 $50,037 $0 $0 $0 $0 $350,609 $0 $0 $1,283,133 $1,051,525 $5,525,597 $0 $0 $0 $20,000 $640,809 TOTAL ESTIMATED REVENUE $2,126 $2,035 $1,283,133 $1,071,525 $24,327,011 INTERFUND TRANSFERS IN $0 $0 $0 $0 $2,552,539 ESTIMATED FUNDS AVAILABLE $2,126 $2,035 $1,283,133 $1,071,525 $26,879,550. ESTIMATED FUND BALANCE 7/1/02 $12,299 $10,292 $1,828,829 $4,126,325 $24,815,375 TOTAL FUNDS AVAILABLE $14,425 $12,327 $3,111,962 $5,197,850 $51,694,922 APPROPRIATIONS Operating Budget $0 $0 $1,283,133 $1,010,566 $22,602,852 Capital Outlay $0 $0 $0 $239,670 $438,142 Capital Improvements $0 $0 $0 $0 $7,764,114 TOTAL APPROPRIATIONS $0 $0 $1,283,133 $1,250,236 $30,805,108 INTERFUND TRANSFERS OUT $0 $0 $0 $0 $2,552,539 TOTAL APPROPRIATIONS/TRANSFERS OU $0 $0 $1,283,133 $1,250,236 $33,357,647 $0 ADJUST FUND BALANCE FOR FIXED ASSET ADDITIONS 2 $239,670 !ESTIMATED FUND BALANCEJ6/30103 20 (f) Investment In Fixed Assets $2,662,493 SCHEDULE OF REVENUE BY FUND 2001-02 - 200-01. _ Ye End 2002-03 Increase. Percent :; -Actual- ,Estimate. , Budget_ �_ (Decrease) Change General Fund Revenue from Property Taxes Revenue from Sales & Use Tax Revenue from Transient Occupancy Tax Revenue from Business License Tax Revenue from Utility Users Tax Revenue from Other Taxes Revenue from Licenses & Permits Revenue from Fines & Forfeitures Revenue from Use of Property & Money Revenue from Other Governments Revenue from Service Charges Miscellaneous Revenues $4,359,738 $4,707,233 $5,026,483 $319,250 6.78% I 2,698,726 2,698,488 2,712,737 14,249 0.53% 793,818 892,582 1,072,046 179,464 20.11% 627,987 630,000 630,000 0 0.00% 1,896,613 2,077,679 2,077,679 0 0.00% I 867,715 860,627 842,132 (18,495) -2.15% 579,609 427,821 427,827 6 0.00% 177,977 190,000 190,000 0 0.00% 111 650,044 405,783 403,162 (2,621) -0.65% 1111 1,179,120 1,186,816 1,189,177 2,361 0.20% 1,070,068 1,012,309 1,039,651 27,342 2.70% 377,174 460,955 414,044 (46,911) -10.18% Total General Fund $15,278,589 $15,550,293 $16,024,938 $474,645 3.05%I Lighting & Landscaping Fund $475,740 $462,703 $462,337 ($366) -0.08% Downtown Enhancement Fund 657,749 716,060 715,502 (558) -0.08% Parking Fund 1,838,613 2,278,989 2,374,582 95,593 4.19% State Gas Tax Fund 514,816 409,805 420,047 10,242 2.50%' AB 939 Fund 83,971 68,972 68,459 (513) -0.74% County Gas Tax Fund 1,306 30,820 2,048 (28,772) -93.35% Prop A Open Space Fund 812,012 20,557 48,037 27,480 133.68% Parks/Rec Facility Tax Fund 315,284 111,071 147,923 36,852 33.18% I UUT Railroad Right of Way Fund 27,479 15,894 15,419 (475) -2.99% Building Improvement Fund 11,983 6,060 5,713 (347) -5.73% Lower Pier District Administrative Expense Fund 2,631 2,738 2,738 0 0.00% I Myrtle District Administrative Expense Fund 8,917 8,849 8,832 (17) -0.19% Loma District Administrative Expense Fund 11,614 10,555 10,536 (19) -0.18% Community Development Block Grant Fund 56,661 470,400 350,609 (119,791) -25.47% Prop A Transit Fund 298,454 301,799 305,557 3,758 1.25%� Prop C Fund 279,417 240,758 241,829 1,071 0.44% Grant Fund 158,797 636,793 59,626 (577,167) -90.64% Air Quality Improvement Fund 22,754 23,043 22,983 (60) -0.26% I Supplemental Law Enforcement Services Fund 107,301 106,651 106,260 (391) -0.37% California Law Enforcement Equipment Program 113,169 42,215 6,270 (35,945) -85.15% Sewer Fund 328,338 210,693 233,673 22,980 10.91% Asset Forfeiture Fund 18,856 18,749 12,283 (6,466) -34.49% Fire Protection Fund 200,594 85,872 84,993 (879) -1.02% Contingency Fund 0 38,842 87,980 49,138 126.51% Capital Improvement Fund 135,310 120,441 114,940 (5,501) -4.57% Artesia Boulevard Relinquishment Fund 0 506,448 22,805 (483,643) -95.50% I Lower Pier Avenue Improvement Fund 4,829 3,155 3,056 (99) -3.14%' Myrtle Utility Underground Improvement Fund 11,616 908 927 19 2.09% Loma Utility Underground Improvement Fund 20,937 7,049 6,838 (211) -2.99% Lower Pier District Redemption Fund 1,219 385 452 67 17.40%� Myrtle Avenue Assessment Fund 4,883 2,025 2,126 101 4.99% Loma Drive Assessment Fund 4,036 1,910 2,035 125 6.54% Insurance Fund * 1,177,805 1,281,105 1,283,133 2,028 0.16%1 Equipment Replacement Fund * 835,935 1,031,358 1,071,525 40,167 3.89%' IGrandtTotal=st ;: '"' ,`; - ` :452 82* 6i 540823 96 $24',32.Z,011"` ;..x-; ($496;9:54)-, r 2__00%1■ Insurance Fund and Equipment Replacement Fund are internal service funds. Revenue in these funds appear as service charges in individual departments where applicable. 21 M $3 094;427 SCHEDULE OF EXPENDITURES BY FUND " f � P r 200001^ YearEnd • . 2002-03 ' Inlcrease r Percent Actual`.. , `Estimate ..' Budget., 4 (Deer ae se)i ., .* Change' General Fund City Council City Attorney City Clerk/Elections City Manager Prospective Expenditures City Prosecutor City Treasurer Community Development Building & Safety Planning Community Resources/Cable TV Finance Administration Fire Department General Appropriations Personnel Police Crossing Guards Public Works Administration Building Maintenance Parks Street Maintenance/Traffic Safety Capital Improvement Projects Total General Fund Lighting & Landscaping Fund Downtown Enhancement Fund Parking Fund State Gas Tax Fund AB 939 Fund County Gas Tax Fund Prop A Open Space Fund Parks/Rec Facility Tax Fund UUT Railroad Right of Way Fund Building Improvement Fund Lower Pier Administrative Expense Fund Myrtle District Administrative Expense Fund Loma District Administrative Expense Fund Community Development Block Grant Fund Prop A Transit Fund Prop C Fund Grant Fund Air Quality Improvement Fund Supplemental Law Enforcement Services Fund California Law Enforcement Equipment Program Sewer Fund Asset Forfeiture Fund Fire Protection Fund Capital Improvement Fund Artesia Boulevard Relinquishment Fund Lower Pier Avenue Improvement Fund Myrtle Utility Underground Improvement Fund Loma Utility Underground Improvement Fund Insurance Fund Equipment Replacement Fund $204,214 $174,392 $179,818 225,789 180,100 180,100 138,015 192,994 175,382 236,815 279,441 255,506 0 82,796 50,480 95,302 116,148 120,491 62,551 67,276 83,793 483,765 598,179 639,368 370,985 428,761 477,173 725,386 893,525 1,055,009 460,594 632,053 542,989 2,748,338 3,036,546 3,247,803 49,316 30,841 42,877 221,591 237,178 247,633 6,147,155 6,077,871 6,815,059 54,660 60,085 61,888 230,113 303,376 374,455 346,796 401,353 440,075 449,175 527,227 514,067 588,133 796,009 735,773 437,039 459,256 303,401 $14,275,732 $15,575,407 $16,543,140 $503,624 $554,772 $604,501 724,741 932,484 1,207,591 1,301,345 1,645,271 1,618,114 80,095 139,926 150,000 33,528 54,853 56,077 0 47,078 0 872,059 0 27,480 168,321 347,682 688,000 64,898 39,238 311,000 15,025 154,031 0 1,618 1,573 1,763 5,718 5,350 5,718 8,003 5,650 6,164 56,661 470,400 350,609 231,755 278,468 303,972 372,173 740,000 43,770 147,725 638,788 59,626 720 1,000 19,500 34,812 167,341 130,000 0 142,618 0 780,554 813,267 3,627,141 0 0 0 0 66,875 413,715 104,562 1,620,278 2,103,858 0 12,180 0 0 0 0 504,986 4,995 0 474,235 73,185 0 1,168,498 1,190,939 1,283,133 813,003 1,987,032 1,250,236 $5,426 3.11% 0 0.00% (17,612) -9.13% (23,935) -8.57% (32,316) -39.03% 4,343 3.74% 16,517 24.55% 41,189 6.89% 48,412 11.29% 161,484 18.07% (89,064) -14.09% 211,257 6.96% 12,036 39.03% 10,455 4.41% 737,188 12.13% 1,803 3.00% 71,079 23.43% 38,722 9.65% (13,160) -2.50% (60,236) -7.57% (155,855) -33.94% $967,733 6.21% $49,729 8.96% 275,107 29.50% (27,157) -1.65% 10,074 7.20% 1,224 2.23% (47,078) -100.00% 27,480 340,318 97.88% 271,762 692.60% (154,031) -100.00% 190 12.08% 368 6.88% 514 9.10% (119,791) -25.47% 25,504 9.16% (696,230) -94.09% (579,162) -90.67% 18,500 1850.00% (37,341) -22.31% (142,618) -100.00% 2,813,874 346.00% 0 346,840 518.64% 483,580 29.85% (12,180) -100.00% 0 (4,995) -100.00% (73,185) -100.00% 92,194 7.74% ($736,796) -37.08% $?2,1+44;391:$27;10;681 $30;805,108 22 BUDGET TRANSFERS 2002-03 PRELIMINARY BUDGET GENERAL FUND TRANSFERS IN From Lighting/Landscaping Fund, Administration $20,372 From Downtown Enhancement Fund, Administration $3,330 From Parking Fund, Unused Fund Balance $769,800 From State Gas Tax Fund, Street Maintenance, Traffic Safety Operations $360,994 From Compensated Absences Fund, Retirement Cash -outs $44,263 From Prop A Open Space Fund, Parks Maintenance Allocation $20,557 From Fire Protection Fund, Fire Equipment Replacement Charges $88,451 From Lower Pier Admin Exp Fund, Agency Administration $976 From Myrtle Dist Admin Exp Fund, Agency Administration $2,827 From Loma Dist Admin Exp Fund, Agency Administration $3,231 To Sewer Fund, Improvements To Capital Improvement Fund, Street Improvements FUND TOTALS LIGHTING/LANDSCAPING FUND To General Fund, Administration FUND TOTALS DOWNTOWN ENHANCEMENT FUND To General Fund, Administration FUND TOTALS PARKING FUND To General Fund, Unused Fund Balance FUND TOTALS STATE GAS TAX FUND To General Fund, Street Maintenance, Traffic Safety Operations FUND TOTALS COMPENSATED ABSENCES FUND To General Fund, Retirement Cash -outs FUND TOTALS PROP A OPEN SPACE FUND To General Fund, Parks Maintenance Allocation To 4% UUT RROW Fund, Interest Eamed on Funds Advance for Greenbelt Purchase To Capital Improvement Fund, Greenbelt Maintenance Allocation FY 93/94-96/97 $1,314,801 $0 $0 $0 $0 $0 FUND TOTALS $0 23 1 TRANSFERS OUT 1 1 $700,000 1 $400,000 $1,100,000 $20,372 1 $20,372 $3,330 $3,330 1 $769,800 $769,800 i $360,994 1 $360,994 1 $44,263 1 $44,263 1 $20,557 $57,699 $80,039 $158,295 1 BUDGET TRANSFERS 2002-03 PRELIMINARY BUDGET 4% UUT RAILROAD RIGHT OF WAY FUND TRANSFERS IN TRANSFERS OUT From Prop A Open Space Fund, Interest Earned on Funds Advance for Greenbelt Purchase $57,699 FUND TOTALS $57,699 $0 LOWER PIER ADMIN EXPENSE FUND To General Fund, Agency Administration $976 FUND TOTALS $0 $976 MYRTLE DISTRICT ADMIN EXPENSE FUND To General Fund, Agency Administration $2,827 FUND TOTALS $0 $2,827 LOMA DISTRICT ADMIN EXPENSE FUND To General Fund, Agency Administration $3,231 FUND TOTALS $0 $3,231 SEWER FUND From General Fund, Improvements $700,000 FUND TOTALS $700,000 $0 FIRE PROTECTION FUND To General Fund, Fire Equipment Replacement Charges $88,451 FUND TOTALS $0 $88,451 CAPITAL IMPROVEMENT FUND From General Fund, Street Improvements From Prop A Open Space Fund, Greenbelt Maintenance Allocation FY 93/94-96/97 FUND TOTALS GRAND TOTALS 1 24 $400,000 $80,039 $480,039 $0 $2,552,539 $2,552,539 Revenue NM 110 OM r 11. SW MB MD NO NO .r i M N---- - MM MO MM MM M. OM OM MO OM NO WM OW WO Wo WO MO MO OW MO — 11111 M O NS M all Ile MI M N MI 111111 N 11.11 REVENUE BY SOURCE 2002-03 ESTIMATED LIC/PERMITS EQUIP REPL FUND, INSURANCE FUND EXCLUDED OM M —' OM 1111111 OM MN Mil SO r MI I all OM OM UM MI GENERAL FUND - WHERE THE MONEY COMES FROM THE CITY OF HERMOSA BEACH PROPERTY TAX DOLLAR BREAKDOWN 27 $0.278 Los Angeles County General $0.204 City Hermosa Beach Tax District 1 $0.160 Educational Augmentation Fund Impound $0.084 Education Revenue Augumentation Fund $0.054 Hermosa Beach City School District $0.053 Redondo Beach Unified School District $0.028 Development Center Handicapped -Redondo Beach $0.027 El Camino Community College District $0.026 Manhattan Beach Unified School District $0.021 L A County Library - $0.0141 Development Center Handicapped -Manhattan Beach - $0.0120 South Bay Cities Sanitation District Operations - $0.0086 L A County Flood Control Maintenance - $0.0086 County School Services Fund Hermosa Beach - $0.0083 South Bay Hospital District - $0.0064 L A County Fire - FFW - $0.0026 Children's Institutional Tuition Fund - $0.0015• L A County Flood Control Imp. Dist. Main. - $0.0013 County School Services Fund Hermosa Beach - $0.0009 Development Center Handicapped Minors Hertnosa Beach - $0.0002 L A County West Mosquito Abatement District - $0.0002 Water Replenishment District of Southern California - $0.0001 L A County Accumulative Cap Outlay $1.000 1 1 i 001 GENERAL FUND CITY OF HERMOSA BEACH REVENUE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 TOTAL 2001-02 YEAR END DEPT INCREASE RECEIVED BUDGET RECVD YTD ESTIMATE REQUEST (DECREASE) (THRU JAN) 3100 TAXES 3101 CURRENT YEAR SECURED 3,955,869 4,243,167 2,149,182 4,243,167 4,540,188 297,021 3102 CURRENT YEAR UNSECURED 283,939 317,549 249,112 317,549 339,778 22,229 3103 PRIOR YEAR COLLECTIONS 119,930 146,517 101,380 146,517 146,517 3106 SUPPLEMENTAL ROLL SB813 91,109 70,000 49,554 70,000 50,000 (20,000) 3107 TRANSFER TAX 155,393 155,000 94,317 165,000 165,000 3108 SALES TAX 2,698,726 2,764,735 1,455,014 2,698,488 2,712,737 14,249 3109 1/2 CENT SALES TX EXT 154,397 156,968 60,663 148,221 148,221 3110 CABLE TV FRANCHISE 199,891 200,000 52,437 200,000 200,000 3111 ELECTRIC FRANCHISE 46,855 53,883 56,800 58,118 1,318 3112 GAS FRANCHISE 48,419 55,000 59,750 55,000 (4,750) 3113 REFUSE FRANCHISE 171,651 151,439 77,514 160,856 165,7;3 4,937 3114 TRANSIENT OCCUPANCY 793,818 892,582 672,855 892,582 1,072,046 179,464 3115 BUSINESS LICENSE 627,987 630,000 370,078 630,000 630,000 3120 UTILITY USER TAX 1,896,613 2,050,818 1,156,269 2,077,679 2,077,679 TAXES 3200 LICENSES AND PERMITS 3202 DOG LICENSES 3203 BICYCLE LICENSES 3204 BUILDING PERMITS 3205 ELECTRIC PERMITS 3206 PLUMBING PERMITS 3207 OCCUPANCY PERMITS 3209 GARAGE SALES 3211 BANNER PERMITS 3212 ANIMAUFOWL PERMITS 3213 ANIMAL REDEMPTION FEE 3214 AMPLIFIED SOUND PERMIT 3215 TEMPORARY SIGN PERMIT 3216 SPRAY BOOTH PERMIT 3217 OPEN FIRE PERMIT 3218 AUTO REPAIR PERMIT 3225 TAXICAB PERMITS LICENSES AND PERMITS 3300 FINES & FORFEITURES 3301 MUNICIPAL COURT FINES FINES & FORFEITURES 11,244,597 11,887,658 6,488,375 11,866,609 12,361,077 494,468 10,126 10,500 8,457 10,000 10,000 56 50 28 50 50 378,847 243,100 128,813 243,100 243,100 63,260 56,000 35,796 56,000 56,000 42,580 40,250 20,038 40,250 40,250 7,688 8,000 4,879 8,000 8,000 45 100 24 100 100 6,588 3,000 2,708 4,000 4,000 120 150 0 0 0 2,001 2,000 1,686 2,000 2,000 750 600 550 700 700 1,007 882 438 882 888 102 125 125 125 100 100 53 100 100 2,209 2,514 2,514 2,514 2,514 64,130 60,000 41,834 60,000 60,000 6 579,609 427,371 247,818 427,821 427,827 6 177,977 190,000 106,005 190,000 190,000 177,977 190,000 106,005 190,000 190,000 3400 USE OF MONEY & PROPERTY 3401 INTEREST INCOME 364,121 192,405 101,084 182,904 179,250 (3,654) 3402 RENTS & CONCESSIONS 1,624 1,000 244 600 600 3403 PIER REVENUE 303 1,000 620 1,000 1,000 28 001 GENERAL FUND CITY OF HERMOSA BEACH REVENUE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 TOTAL 2001-02 YEAR END DEPT INCREASE RECEIVED BUDGET RECVD YTD ESTIMATE REQUEST (DECREASE) (THRU JAN) 3404 COMM CTR LEASES 78,149 64,498 38,987 64,498 63,271 (1,227) 3405 COMM CTR RENTALS 57,003 55,000 21,548 45,000 45,000 3406 COMM CTR THEATRE 43,842 30,000 20,945 30,000 30,000 3411 OTHER FACILITIES 18,449 20,000 7,030 15,000 20,000 5,000 3412 TENNIS COURTS 14,676 12,000 9,143 15,000 15,000 3418 SPECIAL EVENTS 70,322 50,000 16,753 50,000 50,000 3450 INVESTMENT DISCOUNT 3,550 3,154 1,967 3,154 140 (3,014) 3475 INVESTMENT PREMIUM (1,995) (1,373) (829) (1,373) (1,099) 274 USE OF MONEY & PROPERTY 650,044 427,684 217,492 405,783 403,162 (2,621) 3500 INTERGOVERNMENTAUSTATE 3504 IN LIEU OFF HIGHWAY 384 384 444 444 444 3505 IN LIEU MOTOR VEHICLE 1,030,233 1,041,197 585,452 1,041,197 1,041,197 3507 HIGHWAY MAINTENANCE 8,349 7,774 4,300 4,300 3508 MANDATED COSTS 62,289 63,000 26,438 63,000 63,000 3509 HOMEOWNR PROP TX RELIEF 66,374 66,375 33,923 66,375 67,703 1,328 3510 POST 6,895 10,000 3,401 7,000 7,000 3511 STC -SVC OFFICER TRAINING 4,596 4,500 850 4,500 5,533 1,033 INTERGOVERNMENTAUSTATE 1,179,120 1,193,230 650,508 1,186,816 1,189,177 2,361 3800 CURRENT SERVICE CHARGES 3801 RESIDENTIAL INSPECTION 17,092 14,100 9,417 14,100 14,700 3802 SIGN REVIEW 1,815 1,920 1,192 1,920 2,000 3803 ENVIRONMENTAL IMPACT 1,059 719 1,085 1,451 1,098 3805 CONDTL USE PERMIT AMEND 1,521 1,149 794 1,149 1,191 3808 ZONE VARIANCE REVIEW 3,318 3,318 2,294 3,318 3,441 3809 TENTATIVE MAP REVIEW 1,101 3,385 3,385 3,385 3,426 3810 FINAL MAP REVIEW 4,834 5,380 3,039 5,380 5,580 3811 ZONE CHANGE/GEN PLAN AMEND 2,872 1,489 1,489 1,489 3812 CONDITIONAL USE REVIEW 21,586 19,138 8,103 19,138 19,138 3813 PLAN CHECK FEES 283,352 194,480 76,911 194,480 194,480 3814 PLANNING/ZONING APPEAL 954 400 400 400 3815 PUBLIC WORKS SERVICES 20,720 18,000 10,022 18,000 16,000 3818 POLICE SERVICES 7,425 3,000 2,064 3,000 2,000 3819 JAIL SERVICES 33,400 27,000 15,065 27,000 27,000 3823 SPECIAL EVENT SECURITY 41,937 35,000 8,574 30,000 30,000 3825 PUBLIC NOTICE POSTING 80 34 34 34 3827 LIBRARY GROUNDS MAINT 8,430 8,084 8,084 8,488 3831 STREET CUT INSPECTION 45,830 46,000 33,255 46,000 46,000 3833 RECREATION SERVICE CHARGES 5,445 5,500 3,799 5,500 5,500 3834 ENCROACHMENT PERMIT 108,213 110,674 71,024 110,674 112,000 3837 RETURNED CHECK CHARGE 680 550 640 800 800 3838 SALE OF MAPS/PUBLICATIONS 168 232 242 275 150 3839 PHOTOCOPY CHARGES 752 800 342 500 500 3840 AMBULANCE TRANSPORT 118,013 120,000 88,336 120,000 120,000 29 600 80 (353) 42 123 41 200 (2,000) (1,000) 404 1,326 (125) 1 i 1 1 w t 001 GENERAL FUND CITY OF HERMOSA BEACH REVENUE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 TOTAL 2001-02 YEAR END DEPT INCREASE RECEIVED BUDGET RECVD YTD ESTIMATE REQUEST (DECREASE) (THRU JAN) 3841 POLICE TOWING 25,252 30,000 20,590 30,000 30,000 3857 PKG PLAN APPLICATION 2,202 3,303 3,426 3,426 3,426 3858 TENANT REFUSE BILLING 121 120 132 132 132 3859 REFUSE LIEN FEE 825 803 10,310 803 803 3862 ALARM PERMIT FEE 1,396 1,000 444 1,000 1,000 3863 FALSE ALARM FEE 240 600 300 300 3866 NONCONFORMING REMODELS 2,383 6,626 6,626 7,458 8,320 862 3867 PRECISE DEVLMNT PLANS 27,283 28,770 14,108 28,770 29,841 1,071 3868 PUBLIC NOTICING/300 FT 20,922 25,360 12,046 25,360 25,360 3869 2ND PARTY RESPONSE 100 100 100 3870 LEGAL DETERMINATION HEARING 1,194 1,194 1,194 1,238 44 3875 SPRAY BOOTH INSP (ANNUAL) 359 359 359 359 3878 REINSPECTION FEE 408 1,680 1,890 1,890 1,680 (210) 3881 ROLLR HOCKEY RINK RENT INS 60 265 (120) 265 265 3882 SPEC EVENT SECURITY/FIRE 11,297 1,790 75 11,297 11,297 3883 FINAL/TENT MAP EXTNSION 1,068 807 558 807 837 30 3884 LOT LINE ADJUSTMENT 616 616 (616) 3886 TEXT AMENDMENT PRIVATE 552 552 (552) 3887 VOLUNTARY LOT MERGER 186 396 396 (396) 3888 PLANNING COMM APPEALS 4,740 1,230 4,740 2,460 (2,280) 3890 300'RADIUS NOTCG/APL CC 2,416 1,150 514 1,150 1,208 58 3893 CONTR RECREATION CLASSES 201,038 225,000 153,379 225,000 250,000 25,000 3894 OTHER RECREATION PROGRAMS 38,002 45,000 39,567 50,000 55,000 5,000 3896 MAILING FEE 4 7 7 (7) 3897 ADMIN FEE, INS CERTIFICATE 2,815 495 308 495 495 3899 C.U.P. MINOR AMENDMENT 115 115 115 115 CURRENT SERVICE CHARGES 1,070,068 1,001,193 604,788 1,012,309 1,039,651 27,342 3900 OTHER REVENUE 3901 SALE OF REAUPERS PROP 2,076 1,000 (178) 500 500 3902 REFUNDS/REIMB PREV YEAR (870) 8,470 60,567 60,567 (60,567) 3903 CONTRIBUTIONS NON GOVT 22,587 51,204 51,204 52,554 30,000 (22,554) 3904 GENERAL MISCELLANEOUS 44,719 7,816 8,141 9,559 (9,559) 3920 BCHD HEALTHY CITIES FUND 50,550 50,550 18,500 47,340 47,340 3935 USE OF PERS EXCESS ASSETS 258,112 310,988 168,928 290,435 336,204 45,769 OTHER REVENUE 377,174 430,028 307,162 460,955 414,044 (46,911) GENERAL FUND 15,278,589 15,557,164 8,622,148 15,550,293 16,024,938 474,645 30 105 LIGHTG/LANDSCAPG DIST FUND CITY OF HERMOSA BEACH REVENUE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 TOTAL 2001-02 YEAR END DEPT INCREASE RECEIVED BUDGET RECVD YTD ESTIMATE REQUEST (DECREASE) (THRU JAN) 3100 TAXES 3101 CURRENT YEAR SECURED 443,551 446,192 226,234 443,735 443,957 222 3103 PRIOR YEAR COLLECTIONS 7,818 9,000 7,260 10,407 10,000 (407) 3105 ASSESSMENT REBATES (4,799) (4,000) (861) (4,800) (4,800) TAXES 446,570 451,192 232,633 449,342 449,157 (185) 3400 USE OF MONEY & PROPERTY 3401 INTEREST INCOME 28,728 13,183 7,034 13,239 13,248 9 3450 INVESTMENT DISCOUNT 298 217 135 217 10 (207) 3475 INVESTMENT PREMIUM (170) (95) (57) (95) (78) 17 USE OF MONEY & PROPERTY 28,856 13,305 7,112 13,361 13,180 (181) 3900 OTHER REVENUE 3902 REFUNDS/REIMB PREV YEAR 314 OTHER REVENUE 314 LIGHTG/LANDSCAPG DIST FUND 475,740 464,497 239,745 462,703 462,337 (366) 31 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 r 1 1 109 DOWNTOWN ENHANCEMENT FUND CITY OF HERMOSA BEACH REVENUE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 TOTAL 2001-02 YEAR END DEPT INCREASE RECEIVED BUDGET RECVD YTD ESTIMATE REQUEST (DECREASE) (THRU JAN) 3400 USE OF MONEY & PROPERTY 3401 INTEREST INCOME 54,122 35,589 18,976 34,927 34,383 (544) 3420 OTHER INTEREST INCOME 18,426 16,903 9,910 16,903 16,403 (500) 3425 GROUND LEASE 8,750 21,000 12,250 21,000 21,000 3450 INVESTMENT DISCOUNT 567 585 350 585 26 (559) 3475 INVESTMENT PREMIUM (317) (255) (148) (255) (210) 45 USE OF MONEY & PROPERTY 81,548 73,822 41,338 73,160 71,602 (1,558) 3800 CURRENT SERVICE CHARGES 3815 PUBLIC WORKS SERVICES 4,000 6,000 500 4,000 5,000 1,000 3844 LOTAREVENUE 187,933 266,764 117,276 215,100 215,100 3846 NO PIER PKG STRUCTURE REVENUE 365,714 551,338 257,735 423,800 423,800 CURRENT SERVICE CHARGES 557,647 824,102 375,511 642,900 643,900 1,000 3900 OTHER REVENUE 3902 REFUNDS/REIMB/PREV YEARS 500 3903 CONTRIBUTIONS NON GOVT 18,054 3904 GENERAL MISCELLANEOUS 1 OTHER REVENUE 18,554 1 DOWNTOWN ENHANCEMENT FUND 657,749 897,924 416,850 716,060 715,502 (558) 32 110 PARKING FUND CITY OF HERMOSA BEACH REVENUE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 TOTAL 2001-02 YEAR END DEPT INCREASE RECEIVED BUDGET RECVD YTD ESTIMATE REQUEST (DECREASE) (THRU JAN) 3300 FINES & FORFEITURES 3302 COURT FINES/PARKING 777,687 1,009,474 561,320 948,225 948,225 FINES & FORFEITURES 777,687 1,009,474 561,320 948,225 948,225 3400 USE OF MONEY & PROPERTY 3401 INTEREST INCOME 17,280 2,794 1,695 3,080 2,880 (200) 3450 INVESTMENT DISCOUNT 180 75 65 75 (75) 3475 INVESTMENT PREMIUM (97) (32) (21) (32) (15) 17 USE OF MONEY & PROPERTY 17,363 2,837 1,739 3,123 2,865 (258) 3800 CURRENT SERVICE CHARGES 3842 PARKING METERS 764,312 955,000 533,352 1,044,094 1,140,014 95,920 3843 PARKING PERMITS:ANNUAL 270,453 275,000 33,339 275,000 275,000 3844 DAILY PARKING PERMITS 426 742 578 578 578 3848 DRIVEWAY PERMITS 607 500 287 500 500 3849 GUEST PERMITS 1,459 1,400 941 1,400 1,400 3850 CONTRACTOR'S PERMITS 6,127 6,000 4,108 6,000 6,000 CURRENT SERVICE CHARGES 1,043,384 1,238,642 572,605 1,327,572 1,423,492 95,920 3900 OTHER REVENUE 3902 REFUNDS/REIMB PREV YR 124 3904 GENERAL MISCELLANEOUS 55 69 69 69 (69) OTHER REVENUE 179 69 69 69 0 (69) PARKING FUND 1,838,613 2,251,022 1,135,733 2,278,989 2,374,582 95,593 33 115 STATE GAS TAX FUND CITY OF HERMOSA BEACH REVENUE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 TOTAL 2001-02 YEAR END DEPT INCREASE RECEIVED BUDGET RECVD YTD ESTIMATE REQUEST (DECREASE) (THRU JAN) 3400 USE OF MONEY & PROPERTY 3401 INTEREST INCOME 16,710 9,580 5,170 9,524 9,326 (198) 3450 INVESTMENT DISCOUNT 162 160 85 160 9 (151) 3475 INVESTMENT PREMIUM (93) (70) (41) (70) (56) 14 USE OF MONEY & PROPERTY 16,779 9,670 5,214 9,614 9,279 (335) 3500 INTERGOVERNMENTAUSTATE 3501 SECTION 2106 ALLOCATION 76,483 72,203 38,223 75,719 76,257 538 3502 SECTION 2107 ALLOCATION 158,029 153,559 80,321 156,626 158,646 2,020 3503 SECT 2107.5 ALLOCATION 4,000 4,000 4,000 4,000 4,000 3512 SECTION 2105 (PROP 111) 119,599 116,937 60,998 119,405 122,091 2,686 3552 AB2928/TRAFFIC CONGESTION RELIEF 139,926 55,551 28,255 44,441 49,774 5,333 INTERGOVERNMENTAUSTATE 498,037 402,250 211,797 400,191 410,768 10,577 STATE GAS TAX FUND 514,816 411,920 217,011 409,805 420,047 10,242 34 117 AB939 FUND CITY OF HERMOSA BEACH REVENUE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 TOTAL 2001-02 YEAR END DEPT INCREASE RECEIVED BUDGET RECVD YTD ESTIMATE REQUEST (DECREASE) (THRU JAN) 3400 USE OF MONEY & PROPERTY 3401 INTEREST INCOME 23,567 16,277 8,882 16,406 16,125 (281) 3450 INVESTMENT DISCOUNT 239 265 160 265 14 (251) 3475 INVESTMENT PREMIUM (134) (115) (67) (115) (96) 19 USE OF MONEY & PROPERTY 23,672 16,427 8,975 16,556 16,043 (513) 3800 CURRENT SERVICE CHARGES 3860 AB939 SURCHARGE CURRENT SERVICE CHARGES 3900 OTHER REVENUE 3902 REFUNDS/REIMB-PREV YEAR OTHER REVENUE AB939 FUND 60,299 51,546 27,245 51,546 51,546 60,299 51,546 27,245 51,546 51,546 870 870 870 870 870 870 870 870. 83,971 68,843 37,090 68,972 68,459 35 (513) 120 COUNTY GAS TAX FUND CITY OF HERMOSA BEACH REVENUE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 TOTAL 2001-02 YEAR END DEPT INCREASE RECEIVED BUDGET RECVD YTD ESTIMATE REQUEST (DECREASE) (THRU JAN) 3400 USE OF MONEY & PROPERTY 3401 INTEREST INCOME 1,300 2,095 1,124 2,081 2,060 (21) 3450 INVESTMENT DISCOUNT 13 34 20 34 (34) 3475 INVESTMENT PREMIUM (7) (15) (8) (15) (12) 3 USE OF MONEY & PROPERTY 1,306 2,114 1,136 2,100 2,048 (52) 3600 INTERGOVERNMENTAUCOUNTY 3601 COUNTY AID TO CITIES INTERGOVERNMENTAUCOUNTY COUNTY GAS TAX FUND 28,720 28,720 28,720 (28,720) 28,720 28,720 28,720 (28,720) 1,306 30,834 29,856 30,820 2,048 (28,772) 36 121 PROP A OPEN SPACE FUND CITY OF HERMOSA BEACH REVENUE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 TOTAL 2001-02 YEAR END DEPT INCREASE RECEIVED BUDGET RECVD YTD ESTIMATE REQUEST (DECREASE) (THRU JAN) 3600 I NTERGOVERNMENTAUCOUNTY 3606 LA CO PRKS/PIER RENOVATION 586,193 3608 MAINTENANCE ALLOCATION 19,097 19,097 3615 HERMOSA BEACH BIKE PATH 247,940 3616 CDS CLARIFIER UNIT REIMB 14,949 3617 CATCH BASIN INSERTS REIMB 21,918 INTERGOVERNMENTAUCOUNTY 890,097 19,097 3900 OTHER REVENUE 3902 REFUNDS/REIMB-PREV YEAR OTHER REVENUE PROP A OPEN SPACE FUND 27,480 27,480 20,557 20,557 20,557 48,037 27,480 (78, 085) (78,085) 812,012 19,097 20,557 48,037 27,480 37 125 PARK/REC FACILITY TAX FUND 3100 TAXES 3116 PARK REC FACILITY TAX TAXES CITY OF HERMOSA BEACH REVENUE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 TOTAL 2001-02 YEAR END DEPT INCREASE RECEIVED BUDGET RECVD YTD ESTIMATE REQUEST (DECREASE) (THRU JAN) 10,500 3,500 3,500 3,500 42,000 38,500 10,500 3,500 3,500 3,500 42,000 38,500 3400 USE OF MONEY & PROPERTY 3401 INTEREST INCOME 66,422 39,464 21,237 38,665 37,580 (1,085) 3450 INVESTMENT DISCOUNT 676 642 386 642 29 (613) 3475 INVESTMENT PREMIUM (382) (280) (163) (280) (230) 50 USE OF MONEY & PROPERTY 66,716 39,826 21,460 39,027 37,379 (1,648) 3900 OTHER REVENUE 3910 PARK/RECREATION IN LIEU OTHER REVENUE PARK/REC FACILITY TAX FUND 238,068 68,544 34,272 68,544 68,544 238,068 68,544 34,272 68,544 68,544 315,284 111,870 59,232 111,071 147,923 36,852 38 126 4% UTILITY USERS TAX FUND CITY OF HERMOSA BEACH REVENUE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 TOTAL 2001-02 YEAR END DEPT INCREASE RECEIVED BUDGET RECVD YTD ESTIMATE REQUEST (DECREASE) (THRU JAN) 3400 USE OF MONEY & PROPERTY 3401 INTEREST INCOME 27,352 15,811 8,535 15,747 15,500 (247) 3450 INVESTMENT DISCOUNT 292 260 156 260 12 (248) 3475 INVESTMENT PREMIUM (165) (113) (66) (113) (93) 20 USE OF MONEY & PROPERTY 27,479 15,958 8,625 15,894 15,419 (475) 4% UTILITY USERS TAX FUND 27,479 15,958 8,625 15,894 15,419 (475) 39 127 BUILDING IMPROVEMENT FUND 3400 USE OF MONEY & PROPERTY 3401 INTEREST INCOME 3450 INVESTMENT DISCOUNT 3475 INVESTMENT PREMIUM USE OF MONEY & PROPERTY CITY OF HERMOSA BEACH REVENUE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 TOTAL 2001-02 YEAR END DEPT INCREASE RECEIVED BUDGET RECVD YTD ESTIMATE REQUEST (DECREASE) (THRU JAN) 11,928 6,716 3,429 5,991 5,747 (244) 125 122 69 122 5 (117) (70) (53) (29) (53) (39) 14 11,983 6,785 3,469 6,060 ' 5,713 (347) BUILDING IMPROVEMENT FUND 11,983 6,785 3,469 6,060 5,713 (347) 40 136 LOWER PIER ADMIN EXP FUND 3900 OTHER REVENUE 3925 SPEC ASSESSMENT ADMIN FEES OTHER REVENUE LOWER PIER ADMIN EXP FUND CITY OF HERMOSA BEACH REVENUE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 TOTAL 2001-02 YEAR END DEPT INCREASE RECEIVED BUDGET RECVD YTD ESTIMATE REQUEST (DECREASE) (THRU JAN) 2,631 2,631 2,630 2,738 2,738 2,631 2,631 2,630 2,738 2,738 2,631 2,631 2,630 2,738 2,738 41 137 MYRTLE DIST ADMIN EXP FUND 3400 USE OF MONEY & PROPERTY 3401 INTEREST INCOME USE OF MONEY & PROPERTY 3800 CURRENT SERVICE CHARGES 3900 OTHER REVENUE 3925 SPEC ASSESSMENT ADMIN FEES OTHER REVENUE MYRTLE DIST ADMIN EXP FUND CITY OF HERMOSA BEACH REVENUE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 TOTAL 2001-02 YEAR END DEPT INCREASE RECEIVED BUDGET RECVD YTD ESTIMATE REQUEST (DECREASE) (THRU JAN) 373 292 167 304 287 373 292 167 304 287 8,544 8,544 8,544 8,545 8,545 8,544 8,544 8,544 8,545 8,545 8,917 8,836 8,711 8,849 8,832 42 (17) (17) (17) 138 LOMA DIST ADMIN EXP FUND CITY OF HERMOSA BEACH REVENUE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 3400 USE OF MONEY & PROPERTY 3401 INTEREST INCOME USE OF MONEY & PROPERTY 3800 CURRENT SERVICE CHARGES 3826 APPLICATION FOR APPORTIONMENT CURRENT SERVICE CHARGES 3900 OTHER REVENUE 3925 SPEC ASSESSMENT ADMIN FEES OTHER REVENUE LOMA DIST ADMIN EXP FUND 2000-01 TOTAL 2001-02 YEAR END DEPT INCREASE RECEIVED BUDGET RECVD YTD ESTIMATE REQUEST (DECREASE) (THRU JAN) 536 394 223 411 392 536 394 223 411 392 1,890 1,500 750 750 1,890 1,500 750 750 9,188 9,188 9,188 9,394 9,394 9,188 9,188 9,188 9,394 9,394 11,614 11,082 9,411 10,555 10,536 43 (19) (19) (19) CITY OF HERMOSA BEACH REVENUE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 TOTAL 2001-02 YEAR END DEPT INCREASE RECEIVED BUDGET RECVD YTD ESTIMATE REQUEST (DECREASE) (THRU JAN) 140 COMMUNITY DEV BLOCK GRANT FUND 3700 INTERGOVERNMENTAUFEDERAL 3715 CDBG ADMINISTRATION 14,406 4,570 5,860 1,290 3720 AMER DISAB ACT 46,521 573,796 657 461,578 200,000 (261,578) 3721 UTILITY UNDERGROUND ASSISTANCE 10,140 9,000 85 4,252 (4,252) 3722 CDBG 2002-03 ALLOCATION 144,749 144,749 INTERGOVERNMENTAUFEDERAL 56,661 597,202 742 470,400 350,609 (119,791) COMMUNITY DEV BLOCK GRANT FUND 56,661 597,202 742 470,400 350,609 (119,791) 44 145 PROPOSITION "A" FUND 3100 TAXES 3117 PROPOSITION A TRANSIT 3121 SUBREGIONAL INCENTIVES TAXES CITY OF HERMOSA BEACH REVENUE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 TOTAL 2001-02 YEAR END DEPT INCREASE RECEIVED BUDGET RECVD YTD ESTIMATE REQUEST (DECREASE) (THRU JAN) 251,781 246,670 125,077 246,670 249,777 3,107 27,686 33,750 33,750 34,955 1,205 279,467 280,420 125,077 280,420 284,732 4,312 3400 USE OF MONEY & PROPERTY 3401 INTEREST INCOME 7,470 9,242 5,124 9,251 8,821 (430) 3450 INVESTMENT DISCOUNT 70 139 85 139 7 (132) 3475 INVESTMENT PREMIUM (38) (61) (36) (61) (53) 8 USE OF MONEY & PROPERTY 7,502 9,320 5,173 9,329 8,775 (554) 3800 CURRENT SERVICE CHARGES 3853 DIAL -A -TAXI PROGRAM 200 200 3854 FARES, DIAL ARIDE 10,929 11,250 11,250 11,250. 3855 BUS PASSES 556 600 380 600 600 CURRENT SERVICE CHARGES 11,485 11,850 380 12,050 12,050 PROPOSITION "A" FUND 298,454 301,590 130,630 301,799 305,557 3,758 45 146 PROPOSITION "C" FUND 3100 TAXES 3118 PROP C LOCAL RETURN FDS TAXES CITY OF HERMOSA BEACH REVENUE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 TOTAL 2001-02 YEAR END DEPT INCREASE RECEIVED BUDGET RECVD YTD ESTIMATE REQUEST (DECREASE) (THRU JAN) 209,099 204,690 100,728 204,690 207,177 2,487 209,099 204,690 100,728 204,690 207,177 2,487 3400 USE OF MONEY & PROPERTY 3401 INTEREST INCOME 69,994 36,974 19,689 35,710 34,844 (866) 3450 INVESTMENT DISCOUNT 745 634 374 634 27 (607) 3475 INVESTMENT PREMIUM (421) (276) (157) (276) (219) 57 USE OF MONEY & PROPERTY 70,318 37,332 19,906 36,068 34,652 (1,416) PROPOSITION "C" FUND 279,417 242,022 120,634 240,758 241,829 1,071 46 150 GRANTS FUND CITY OF HERMOSA BEACH REVENUE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 TOTAL 2001-02 YEAR END DEPT INCREASE RECEIVED BUDGET RECVD YTD ESTIMATE REQUEST (DECREASE) (THRU JAN) 3500 INTERGOVERNMENTAUSTATE 3542 MTA RIDESHARE GRANT 106,000 3545 COASTAL CONSERVANCY GRANT 55,000 45,000 (10,000) 3546 COASTAL AUTHORITY GRANT 1,500 4,470 4,470 (4,470) 3550 CA WASTE OIL RECYCLING GRANT 6,743 3555 GR19-080/COMM CTR RENOVATION 246,250 200,000 (200,000) 3557 STATE TRANSP IMPROV PROGRAM 110,000 75,842 110,000 (110,000) 3558 BEVERAGE RECYCLING GRANT 5,646 5,646 5,646 (5,646) INTERGOVERNMENTAUSTATE 114,243 366,366 81,488 375,116 45,000 (330,116) 3700 I NTERGOVERNMENTAUFEDERAL 3732 STPL ST IMPROVEMENT REIMB 21,389 327,316 260,000 (260,000) 3736 BULLETPROOF VEST PARTNERSHIP 6,164 INTERGOVERNMENTAUFEDERAL 27,553 327,316 260,000 (260,000) 3900 OTHER REVENUE 3902 REFUNDS/REIMB PREV YEAR 13,125 (1,995) (1,995) 1,995 3930 BCHD DOM VIOLENCE ADV GRANT 3,876 15,000 3,672 14,626 10,954 OTHER REVENUE 17,001 15,000 (1,995) 1,677 14,626 12,949 GRANTS FUND 158,797 708,682 79,493 636,793 59,626 (577,167) 47 152 AIR QUALITY MGMT DIST FUND CITY OF HERMOSA BEACH REVENUE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 TOTAL 2001-02 YEAR END DEPT INCREASE RECEIVED BUDGET RECVD YTD ESTIMATE REQUEST (DECREASE) (THRU JAN) 3400 USE OF MONEY & PROPERTY 3401 INTEREST INCOME 984 1,247 692 1,266 1,224 (42) 3450 INVESTMENT DISCOUNT 8 19 12 19 (19) 3475 INVESTMENT PREMIUM (4) (8) (5) (8) (7) 1 USE OF MONEY & PROPERTY 988 1,258 699 1,277 1,217 (60) 3500 INTERGOVERNMENTAUSTATE 3538 AQMD EMISSION CONTROL AB2766 INTERGOVERNMENTAUSTATE AIR QUALITY MGMT DIST FUND 21,766 20,700 5,286 21,766 21,766 21,766 20,700 5,286 21,766 21,766 22,754 21,958 5,985 23,043 22,983 48 (60) CITY OF HERMOSA BEACH REVENUE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 153 SUPP LAW ENF SERV (SLESF) FUND 3100 TAXES 3135 C.O.P.S. ALLOCATION TAXES 2000-01 TOTAL 2001-02 YEAR END DEPT INCREASE RECEIVED BUDGET RECVD YTD ESTIMATE REQUEST (DECREASE) (THRU JAN) 100,000 100,000 100,000 100,000 100,060 100,000 100,000 100,000 100,000 100,000 3400 USE OF MONEY & PROPERTY 3401 INTEREST INCOME 7,274 6,604 3,656 6,595 6,291 (304) 3450 INVESTMENT DISCOUNT 63 100 61 100 6 (94) 3475 INVESTMENT PREMIUM (36) ' (44) (26) (44) (37) 7 USE OF MONEY & PROPERTY 7,301 6,660 3,691 6,651 6,260 (391) SUPP LAW ENF SERV (SLESF) FUND 107,301 106,660 103,691 106,651 106,260 (391) 49 CITY OF HERMOSA BEACH REVENUE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 TOTAL 2001-02 YEAR END DEPT INCREASE RECEIVED BUDGET RECVD YTD ESTIMATE REQUEST (DECREASE) (THRU JAN) 154 CA LAW ENF EQUIP PROG (CLEEP) FUND 3400 USE OF MONEY & PROPERTY 3401 INTEREST INCOME 6,357 6,245 3,378 - 6,334 6,302 (32) 3450 INVESTMENT DISCOUNT 36 99 60 99 5 (94) 3475 INVESTMENT PREMIUM (17) (43) (26) (43) (37) 6 USE OF MONEY & PROPERTY 6,376 6,301 3,412 6,390 6,270 (120) 3500 INTERGOVERNMENTAL/STATE 3540 CLEEP HIGH TECHNOLOGY GRANT 106,793 35,825 35,825 35,825 (35,825) INTERGOVERNMENTAUSTATE 106,793 35,825 35,825 35,825 (35,825) CA LAW ENF EQUIP PROG (CLEEP) FUN 113,169 42,126 39,237 42,215 6,270 (35,945) 50 160 SEWER FUND CITY OF HERMOSA BEACH REVENUE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 TOTAL 2001-02 YEAR END DEPT INCREASE RECEIVED BUDGET RECVD YTD ESTIMATE REQUEST (DECREASE) (THRU JAN) 3400 USE OF MONEY & PROPERTY 3401 INTEREST INCOME 247,051 165,898 89,327 165,678 163,923 (1,755) 3450 INVESTMENT DISCOUNT 2,441 2,710 1,626 2,710 122 (2,588) 3475 INVESTMENT PREMIUM (1,372) (1,182) (686) (1,182) (978) 204 USE OF MONEY & PROPERTY 248,120 167,426 90,267 167,206 163,067 (4,139) 3500 INTERGOVERNMENTAUSTATE 3550 CA WASTE OIL RECYCLING GRANT INTERGOVERNMENTAUSTATE 3600 INTERGOVERNMENTAUCOUNTY 3602 BEACH OUTLET MAINTENANCE INTERGOVERNMENTAUCOUNTY 5,797 88 5,797 8,096 2,299 5,797 88 5,797 8,096 2,299 359 2,000 158 500 2,000 1,500 359 2,000 158 500 2,000 1,500 3800 CURRENT SERVICE CHARGES 3828 SEWER CONNECTION FEE 54,507 4,550 2,275 4,550 4,550 3829 SEWER DEMOLITION FEE 9,233 6,000 2,948 5,600 7,000 1,400 3832 SEWER LATERAL INSTALLATION 7,294 7,000 • 4,408 8,000 8,000 CURRENT SERVICE CHARGES 71,034 17,550 9,631 18,150 19,550 1,400 3900 OTHER REVENUE 3902 REFUNDS/REIMB PREV YEAR 979 3904 GENERAL MISCELLANEOUS 7,846 3917 ADOPT -A -STORM DRAIN DONATION 60,000 4,000 19,040 40,960 21,920 OTHER REVENUE 8,825 60,000 4,000 19,040 40,960 21,920 SEWER FUND 328,338 252,773 104,144 210,693 233,673 22,980 51 CITY OF HERMOSA BEACH REVENUE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 TOTAL 2001-02 YEAR END DEPT INCREASE RECEIVED BUDGET RECVD YTD ESTIMATE REQUEST (DECREASE) (THRU JAN) 170 ASSET SEIZURE/FORFEITURE FUND 3300 FINES & FORFEITURES 3304 STATE FORFEITED FUNDS 5,100 10,000 2,898 2,898 1,300 (1,598) 3307 DEPT OF JUSTICE FORFEITED FUNDS 2,364 1,283 7,007 7,007 3,115 (3,892) 3308 DEPT OF TREASURY FORFEITED FUND 296 200 1,294 1,294 550 (744) FINES & FORFEITURES 7,760 11,483 11,199 11,199 4,965 (6,234) 3400 USE OF MONEY & PROPERTY 3401 INTEREST INCOME 11,046 7,444 4,047 7,482 7,357 (125) 3450 INVESTMENT DISCOUNT 113 120 73 120 5 (115) 3475 INVESTMENT PREMIUM (63) (52) (31) (52) (44) 8 USE OF MONEY & PROPERTY 11,096 7,512 4,089 7,550 7,318 (232) ASSET SEIZURE/FORFT FUND 18,856 18,995 15,288 18,749 12,283 (6,466) 52 180 FIRE PROTECTION FUND CITY OF HERMOSA BEACH REVENUE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 TOTAL 2001-02 YEAR END DEPT INCREASE RECEIVED BUDGET RECVD YTD ESTIMATE REQUEST (DECREASE) (THRU JAN) 3400 USE OF MONEY & PROPERTY 3401 INTEREST INCOME 37,719 24,772 13,386 24,553 24,032 (521) 3450 INVESTMENT DISCOUNT 377 409 245 409 18 (391) 3475 INVESTMENT PREMIUM (212) (178) (104) (178) (145) 33 USE OF MONEY & PROPERTY 37,884 25,003 13,527 24,784 23,905 (879) 3900 OTHER REVENUE 3912 FIRE FLOW FEE OTHER REVENUE FIRE PROTECTION FUND 162,710 61,088 31,595 61,088 61,088 162,710 61,088 31,595 61,088 61,088 200,594 86,091 45,122 85,872 84,993 (879) 53 199 CONTINGENCY FUND 3400 USE OF MONEY & PROPERTY 3401 INTEREST INCOME USE OF MONEY & PROPERTY CONTINGENCY FUND CITY OF HERMOSA BEACH REVENUE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 TOTAL 2001-02 YEAR END DEPT INCREASE RECEIVED BUDGET RECVD YTD ESTIMATE REQUEST (DECREASE) (THRU JAN) 54 38,842 87,980 49,138 38,842 87,980 49,138 38,842 87,980 49,138 301 CAPITAL IMPROVEMENT FUND CITY OF HERMOSA BEACH REVENUE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 TOTAL 2001-02 YEAR END DEPT INCREASE RECEIVED BUDGET RECVD YTD ESTIMATE REQUEST (DECREASE) (THRU JAN) 3400 USE OF MONEY & PROPERTY 3401 INTEREST INCOME 133,031 119,000 65,457 119,378 115,541 (3,837) 3450 INVESTMENT DISCOUNT 1,288 1,887 1,141 1,887 86 (1,801) 3475 INVESTMENT PREMIUM (712) (824) (482) (824) (687) 137 USE OF MONEY & PROPERTY 133,607 120,063 66,116 120,441 114,940 (5,501) 3900 OTHER REVENUE 3902 REFUNDS/REIMB PREV YEAR OTHER REVENUE CAPITAL IMPROVEMENT FUND 1,703 1,703 135,310 120,063 66,116 120,441 114,940 (5,501) 55 CITY OF HERMOSA BEACH REVENUE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 302 ARTESIA BLVD RELINQUISHMENT FUND 3400 USE OF MONEY & PROPERTY 3401 INTEREST INCOME 3450 INVESTMENT DISCOUNT 3475 INVESTMENT PREMIUM USE OF MONEY & PROPERTY 3500 I NTERGOVERNMENTAUSTATE 3556 ARTESIA BLVD RELINQUISHMENT INTERGOVERNMENTAUSTATE ARTESIA BLVD RELINQUISHMENT FUND 2000-01 TOTAL 2001-02 YEAR END DEPT INCREASE RECEIVED BUDGET RECVD YTD ESTIMATE REQUEST (DECREASE) (THRU JAN) 56 7,344 4,642 15,312 22,923 7,611 30 31 30 19 (11) (14) (14) (137) (123) 7,360 4,673 15,328 22,805 7,477 491,120 491,120 491,120 (491,120) 491,120 491,120 491,120 (491,120) 498,480 495,793 506,448 22,805 (483,643) CITY OF HERMOSA BEACH REVENUE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 TOTAL 2001-02 YEAR END DEPT INCREASE RECEIVED BUDGET RECVD YTD ESTIMATE REQUEST (DECREASE) (THRU JAN) 305 LWR PIER ASSMNT DIST IMPR FUND 3400 USE OF MONEY & PROPERTY 3401 INTEREST INCOME 4,808 3,131 1,695 3,126 3,074 (52) 3450 INVESTMENT DISCOUNT 49 51 31 51 (51) 3475 INVESTMENT PREMIUM (28) (22) (13) (22) (18) 4 USE OF MONEY & PROPERTY 4,829 3,160 1,713 3,155 3,056 (99) LWR PIER ASSMNT DIST IMPR FUND 4,829 3,160 1,713 3,155 3,056 (99) 57 CITY OF HERMOSA BEACH REVENUE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 TOTAL 2001-02 YEAR END DEPT INCREASE RECEIVED BUDGET RECVD YTD ESTIMATE REQUEST (DECREASE) (THRU JAN) 307 MYRTLE UTIL UNDRGRND IMPR FUND 3400 USE OF MONEY & PROPERTY 3401 INTEREST INCOME 11,530 910 465 898 933 35 3450 INVESTMENT DISCOUNT 213 18 12 18 (18) 3475 INVESTMENT PREMIUM (127) (8) (5) (8) (6) 2 USE OF MONEY & PROPERTY 11,616 920 472 908 927 19 MYRTLE UTIL UNDRGRND IMPR FUND 11,616 920 472 908 927 19 58 CITY OF HERMOSA BEACH REVENUE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 TOTAL 2001-02 YEAR END DEPT INCREASE RECEIVED BUDGET RECVD YTD ESTIMATE REQUEST (DECREASE) (THRU JAN) 308 LOMA UTIL UNDRGRND IMPROV FUND 3400 USE OF MONEY & PROPERTY 3401 INTEREST INCOME 20,810 7,137 3,796 6,980 6,880 (100) 3450 INVESTMENT DISCOUNT 302 122 74 122 (122) 3475 INVESTMENT PREMIUM (175) (53) (31) (53) (42) 11 USE OF MONEY & PROPERTY 20,937 7,206 3,839 7,049 6,838 (211) LOMA UTIL UNDRGRND IMPROV FUND 20,937 7,206 3,839 7,049 6,838 (211) 59 610 LWR PIER DIST REDEMPTION FUND 3400 USE OF MONEY & PROPERTY 3401 INTEREST INCOME USE OF MONEY & PROPERTY LWR PIER DIST REDEMPTION FUND CITY OF HERMOSA BEACH REVENUE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 TOTAL 2001-02 YEAR END DEPT INCREASE RECEIVED BUDGET RECVD YTD ESTIMATE REQUEST (DECREASE) (THRU JAN) 1,219 343 165 385 452 67 1,219 343 165 385 452 67 1,219 343 165 385 452 67 60 617 MYRTLE AVE ASSESSMENT FUND 3400 USE OF MONEY & PROPERTY 3401 INTEREST INCOME USE OF MONEY & PROPERTY MYRTLE AVE ASSESSMENT FUND CITY OF HERMOSA BEACH REVENUE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 TOTAL 2001-02 YEAR END DEPT INCREASE RECEIVED BUDGET RECVD YTD ESTIMATE REQUEST (DECREASE) (THRU JAN) 4,883 1,916 1,018 2,025 2,126 101 4,883 1,916 1,018 2,025 2,126 101 4,883 1,916 1,018 2,025 2,126 101 61 618 LOMA DRIVE ASSESSMENT FUND 3400 USE OF MONEY & PROPERTY 3401 INTEREST INCOME USE OF MONEY & PROPERTY LOMA DRIVE ASSESSMENT FUND CITY OF HERMOSA BEACH REVENUE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 TOTAL 2001-02 YEAR END DEPT INCREASE RECEIVED BUDGET RECVD YTD ESTIMATE REQUEST (DECREASE) (THRU JAN) 4,036 1,827 943 1,910 2,035 125 4,036 1,827 943 1,910 2,035 125 4,036 1,827 943 1,910 2,035 125 62 705 INSURANCE FUND 3800 CURRENT SERVICE CHARGES 3880 INSURANCE SERVICE CHARGES CURRENT SERVICE CHARGES 3900 OTHER REVENUE 3902 REFUNDS/REIMB PREV YR 3904 GENERAL MISCELLANEOUS OTHER REVENUE INSURANCE FUND 1 CITY OF HERMOSA BEACH REVENUE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 TOTAL 2001-02 YEAR END DEPT INCREASE RECEIVED BUDGET RECVD YTD ESTIMATE REQUEST (DECREASE) (THRU JAN) 1 1 1,130,103 1,168,533 681,642 1,168,533 1,283,133 114,600 1,130,103 1,168,533 681,642 1,168,533 1,283,133 114,600 1 47,702 72 12,572 12,572 (12,572) 100,000 100,000 100,000 (100,000) 47,702 100,072 112,572 112,572 (112,572) 1,177,805 1,268,605 794,214 1,281,105 1,283,133 2,028 1 1 1 1 1 1 1 1. -1 1 63 1 715 EQUIPMENT REPLACEMENT FUND CITY OF HERMOSA BEACH REVENUE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 TOTAL 2001-02 YEAR END DEPT INCREASE RECEIVED BUDGET RECVD YTD ESTIMATE REQUEST (DECREASE) (THRU JAN) 3800 CURRENT SERVICE CHARGES 3885 COMPUTER/BUS MACHINE CHARGES 421,178 421,178 3889 EQUIP REPLACEMENT CHARGES 837,245 998,351 582,365 998,351 630,347 (368,004) CURRENT SERVICE CHARGES 837,245 998,351 582,365 998,351 . 1,051,525 53,174 3900 OTHER REVENUE 3901 SALE OF REAL/PERSONAL PROPERTY 20,000 27,195 33,000 20,000 (13,000) 3902 REFUNDS/REIMB PREV YEAR (1,322) 7 7 7 (7) 3904 GENERAL MISCELLANEOUS 12 OTHER REVENUE (1,310) 20,007 27,202 33,007 20,000 (13,007) EQUIPMENT REPLACEMENT FUND 835,935 1,018,358 609,567 1,031,358 1,071,525 40,167 64 CITY OF HERMOSA BEACH REVENUE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 TOTAL 2001-02 YEAR END DEPT INCREASE RECEIVED BUDGET RECVD YTD ESTIMATE REQUEST (DECREASE) (THRU JAN) GRAND TOTALS 23,821,615 25,157,440 13,409,317 24,823,965 24,327,011 (496,954) 65 Personnel Allocation Summary INN I N _,11111 E M 11111 MN In E IN In NM NM IN W � >- Z Z (/) O Z CO UJ Q Oo 0 J ■. --- r N N MI —— NS ON- 1110 M NO-- Oa CITY OF HERMOSA BEACH PERSONNEL ALLOCATION SUMMARY AUTHORIZED AUTHORIZED AUTHORIZED 00-01 01-02 02-03 Elected 7.00 7.00 7.00 Permanent 134.00 138.50 139.50 Part-Time/Temporary 26.00 20.50 17.50 Police Reserves 20.00 20.00 20.00 Fire Reserves 26.00 26.00 26.00 TOTAL 213.00 212.00 210.00 POSITION CONTROL SUMMARY TOTALS BY MAJOR DEPARTMENT DESIGNATION The following is a departmental comparison of personnel authorizations for fiscal year 2002-03 and prior fiscal years 2000-01 and 2001-02. A separate column indicates increases and/or decreases. The figures below do not include elected, contract or part-time/temporary positions. FY 2002/03 DEPARTMENT FY 2000/01 FY 2001/02 FY 2002/03 DECREASE/ AUTHORIZED AUTHORIZED AUTHORIZED INCREASE City Manager 3.00 4.00 4.00 0.00 City Treasurer 0.50 0.50 0.50 0.00 City Clerk 1.00 1.50 1.50 0.00 Personnel/Risk Management 2.00 2.00 2.00 0.00 Finance 10.50 10.50 10.50 0.00 General Appropriations 1.00 1.00 1.00 0.00 Fire 21.00 21.00 21.00 0.00 Police/Community Services 61.00 62.00 62.00 0.00 Community Resources 4.00 5.00 5.00 0.00 Public Works 22.00 22.00 22.00 _ 0.00 Community Development 8.00 9.00 10.00 t00 TOTAL 134.00 138.50 139.50 1.00 66 Department Budgets 1111 NM I all Ell 11111 V I 1111 NM 11111 NS Ell V 11111 I 1111 w C� 0 m Fz w a w 0 - I r S MI MO UN MS r- E- - N S- UM I Or 0) IN II. OM INN NB MB NM III UN MN NM 8111 NM an APPROPRIATIONS BY FUNCTION 2002-03 BUDGET MGMT/SUPPORT - r-- IN NM E s- - r-- i w E N 1 1 GENERAL FUND - WHERE THE MONEY IS SPENT I COUNCIL 111101 M V 111111 r- - M i NM r-- r r Mr NM- M CITY COUNCIL DEPARTMENT SOURCE OF FUNDS: GENERAL FUND 2002-2003 BUDGET DEPARTMENT DESCRIPTION: The City Council consists of five citizens elected at large. The Mayor is appointed from the group. The City Council's responsibilities are: to establish City-wide policy; secure revenues and adopt an annual budget; appoint members of various City Commissions and Boards; rule on such matters as prescribed by the laws of the State of Califomia and the City of Hermosa Beach. The Council meets the second and fourth Tuesday of the month at 7:10 p.m. in the Council Chambers at City Hall. OBJECT CODES 4102 REGULAR SALARIES Secretary TOTAL 4112 PART TIME/TEMPORARY City Councilmember TOTAL POSITION SUMMARY DEPARTMENT CITY MANAGER AUTHORIZED RECOMMENDED RECOMMENDED 01-02 02-03 02-03 0.50 0.50 0.50 0.50 0.50 0.50 5.00 5.00 5.00 5.00 5.00 5.00 GRAND TOTAL 5.50 5.50 5.50 OBJECT CODE EXPLANATIONS OBJECT ACCOUNT EXPLANATION CODES TITLE 4201 Contract Services, Private Holiday Decoration Installation/Removal $1,960 Holiday Flags 832 Undetermined Special Services/Consultant 808 Oil Well Maintenance 2,400 Total $6,000 4319 Special Events Employee/Commission Holiday Party $3,500 Engraving Services/Plaques 600 Donations 2,900 Unspecified Events 1,000 Total $8,000 69 001 GENERAL FUND 1100 LEGISLATIVE/LEGAL 1101 CITY COUNCIL 4100 PERSONAL SERVICES 4102 REGULAR SALARIES 4111 ACCRUAL CASH IN 4112 PART TIME/TEMPORARY 4180 RETIREMENT 4188 EMPLOYEE BENEFITS 4189 MEDICARE BENEFITS PERSONAL SERVICES 4200 CONTRACT SERVICES 4201 CONTRACT SERV/PRIVATE CONTRACT SERVICES CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 2001-02 2001-02 2001-02 2002-03 EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST (THRU JAN) 25,506 27,036 15,771 27,036 28,656 441 264 264 331 39,000 39,000 23,293 39,543 39,000 2,990 3,176 1,875 3,189 3,495 30,332 34,061 17,748 28,856 28,891 1,420 1,441 768 1,166 981 99,689 104,978 59,455 100,054 101,354 5,597 5,272 3,163 5,272 6,000 5,597 5,272 3,163 5,272 6,000 4300 MATERIALS/SUPPLIES/OTHER 4304 TELEPHONE 162 150 46 150 150 4305 OFFICE OPER SUPPLIES 11,495 6,000 3,498 6,000 6,000 4315 MEMBERSHIP 10,638 15,000 13,419 15,000 18,000 4317 CONFERENCE/TRAINING 11,609 10,500 7,039 10,500 12,000 4319 SPECIAL EVENTS 6,738 7,000 195 7,000 8,000 4390 COMPUTER REPLACEMENT CHRGS 14,507 19,425 11,333 19,425 23,038 4396 INSURANCE USER CHARGES 16,862 6,241 3,640 6,241 5,276 MATERIALS/SUPPLIES/OTHER 72,011 64,316 39,170 64,316 72,464 5400 EQUIPMENT/FURNITURE 5402 EQUIP -MORE THAN $1,000 EQUIPMENT/FURNITURE CITY COUNCIL 26,917 4,750 14,250 4,750 26,917 4,750 14,250 4,750 204,214 179,316 116,038 174,392 179,818 70 I I ATTORNEY 1111 MI=- - NI NI NS MI M 1111 NM E V NM NM MB i E CITY ATTORNEY DEPARTMENT SOURCE OF FUNDS: GENERAL FUND 2002-2003 BUDGET DEPARTMENT DESCRIPTION: The City Attorney functions as legal counsel for civil matters providing legal advice to the City Council and operating departments. OBJECT CODE EXPLANATIONS OBJECT ACCOUNT EXPLANATION CODES TITLE 4201 Contract Services, Private Attorney Services $180,000 71 001 GENERAL FUND 1100 LEGISLATIVE/LEGAL 1131 CITY ATTORNEY CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 2001-02 2001-02 2001-02 2002-03 EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST (THRU JAN) 4200 CONTRACT SERVICES 4201 CONTRACT SERV/PRIVATE 225,685 180,000 75,338 180,000 180,000 CONTRACT SERVICES 225,685 180,000 75,338 180,000 180,000 4300 MATERIALS/SUPPLIES/OTHER 4304 TELEPHONE 81 4305 OFFICE OPER SUPPLIES 23 100 5 100 100 MATERIALS/SUPPLIES/OTHER 104 100 5 100 100 CITY ATTORNEY 225,789 180,100. 75,343 180,100 180,100 72 CITY CLERK/ELECTIONS CITY CLERK DEPARTMENT ADMINISTRATION & RECORDS/ELECTIONS SOURCE OF FUNDS: GENERAL FUND 2002-2003 BUDGET DEPARTMENT DESCRIPTION: The City, Clerk is the custodian of City records and keeper of the City Seal. Among statutory duties are: conducting elections; recording proceedings of Council meetings; publishing and posting legal notices; maintaining City Code books; serving as filing officer for City (Conflict of Interest forms and campaign statements); and serving as Fair Political Practices Commission filing official. The City Clerk is charged with conducting all City elections, including the processing of initiative, referendum and recall petitions. In consolidated municipal elections, the City Clerk coordinates with the County and is responsible for performing the tasks associated with candidates and ballot measures, which include publishing required notices and processing nomination papers, candidate statements, ballot arguments and rebuttals, financial statements, campaign expenditure statements, and other related matters. POSITION SUMMARY DEPARTMENT CITY MANAGER OBJECT AUTHORIZED RECOMMENDED RECOMMENDED CODES 01-02 02-03 02-03 4102 REGULAR SALARIES Deputy City Clerk Clerk Typist TOTAL 4112 PART TIME/TEMPORARY City Clerk TOTAL 1.00 0.50 1.50 1.00 1.00 1.00 0.50 1.50 1.00 1.00 1.00 0.50 1.50 1.00 1.00 GRAND TOTAL 2.50 2.50 2.50 OBJECT CODE EXPLANATIONS OBJECT ACCOUNT CODES TITLE 4201 Contract Services, Private EXPLANATION State Code Supplements/Reprints $3,000 Codemaster Updates 1,600 Election Consultant 500 Microfilm Storage 200 Phone Maintenance 50 Computer Technical Support/Upgrades 1.200 $6,550 4323 Public Noticing Legal Advertisements for Public Hearings (Council and Commissions), Bid Requests, and Other Required Ads $10,500 73 001 GENERAL FUND 1100 LEGISLATIVE/LEGAL 1121 CITY CLERK CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 2001-02 2001-02 2001-02 2002-03 EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST (THRU JAN) 4100 PERSONAL SERVICES 4102 REGULAR SALARIES 47,556 67,884 21,904 32,998 66,924 4111 ACCRUAL CASH IN 2,902 1,223 18,558 1,223 1,765 4112 PART TIME/TEMPORARY 41,605 29,685 24,960 40,715 26,724 4180 RETIREMENT 5,344 7,078 2,991 4,967 7,015 4188 EMPLOYEE BENEFITS 6,607 11,227 4,514 7,669 17,337 4189 MEDICARE BENEFITS 1,325 1,158 949 1,339 1,358 PERSONAL SERVICES 105,339 118,255 73,876 88,911 121,123 4200 CONTRACT SERVICES 4201 CONTRACT SERV/PRIVATE 2,512 29,164 15,932 29,164 6,550 4251 CONTRACT SERVICES/GOV'T 485 37,286 37,286 CONTRACT SERVICES 2,997 66,450 15,932 66,450 6,550 4300 MATERIALS/SUPPLIES/OTHER 4304 TELEPHONE 282 275 141 275 275 4305 OFFICE OPER SUPPLIES 4,072 5,500 2,005 5,500 4,200 4315 MEMBERSHIP 310 350 205 350 400 4317 CONFERENCE/TRAINING 5,700 2,231 5,700 5,350 4323 PUBLIC NOTICING 10,409 10,500 3,576 10,500 10,500 4390 COMPUTER REPLACEMENT CHRGS 5,901 9,325 5,439 9,325 22,770 4396 INSURANCE USER CHARGES 3,250 3,583 2,087 3,583 4,214 MATERIALS/SUPPLIES/OTHER 24,224 35,233 15,684 35,233 47,709 5400 EQUIPMENT/FURNITURE 5401 EQUIP -LESS THAN $1,000 5402 EQUIP -MORE THAN $1,000 5,455 2,400 2,400 EQUIPMENT/FURNITURE 5,455 2,400 2,400 CITY CLERK 138,015 222,338 105,492 192,994 175,382 74 i i MANAGER I WM WI N- i I i M w MI 1 WM W--- -- CITY MANAGER DEPARTMENT SOURCE OF FUNDS: GENERAL FUND 2002-2003 BUDGET DEPARTMENT DESCRIPTION: The City Manager is appointed by the City Council and is the Chief Executive of City operations. His major responsibilities, are: to manage al! municipal activities; advise the City Council on the City's financial and capital improvement needs; enforce all laws and ordinances; manage the City's properties; appoint department heads and classified civil service employees; represent management in employer-employee relations; and coordinate intergovemmental relations. OBJECT CODES 4102 REGULAR SALARIES City Manager Secretary POSITION SUMMARY DEPARTMENT CITY MANAGER AUTHORIZED RECOMMENDED RECOMMENDED 01-02 02-03 02-03 0.93 0.43 0.93 0.43 0.93 0.43 TOTAL 1.36 1.36 1.36 OBJECT ACCOUNT CODES TITLE OBJECT CODE EXPLANATIONS EXPLANATION 4201 Contract Services, Private Special Services - Undetermined $475 Phone Maintenance 200 Total $675 75 001 GENERAL FUND 1200 MANAGEMENT/SUPPORT 1201 CITY MANAGER CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 2001-02 2001-02 2001-02 2002-03 EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST (THRU JAN) 4100 PERSONAL SERVICES 4102 REGULAR SALARIES 158,110 165,900 96,001 165,126 174,110 4111 ACCRUAL CASH IN 17,112 11,280 2,213 11,280 13,683 4180 RETIREMENT 10,762 12,008 6,603 11,298 12,623 4188 EMPLOYEE BENEFITS 18,795 21,021 11,777 20,582 22,900 4189 MEDICARE BENEFITS 2,364 2,272 1,364 2,310 2,385 PERSONAL SERVICES 4200 CONTRACT SERVICES 4201 CONTRACT SERV/PRIVATE CONTRACT SERVICES 207,143 212,481 117,958 210,596 225,701 170 675 183 675 675 170 675 183 675 675 4300 MATERIALS/SUPPLIES/OTHER 4304 TELEPHONE 997 1,000 429 1,000 1,000 4305 OFFICE OPER SUPPLIES 905 1,500 1,275 1,500 1,500 4315 MEMBERSHIP 1,421 1,500 1,145 1,500 1,500 4317 CONFERENCE/TRAINING 3,960 5,500 334 3,000 5,500 4390 COMPUTER REPLACEMENT CHRGS 16,154 54,741 31,934 54,741 11,722 4396 INSURANCE USER CHARGES 6,065 6,429 3,749 6,429 7,908 MATERIALS/SUPPLIES/OTHER 29,502 70,670 38,866 68,170 29,130 CITY MANAGER 236,815 283,826 157,007 279,441 255,506 76 CITY MANAGER DEPARTMENT SOURCE REDUCTION AND RECYCLING ELEMENT SOURCE OF FUNDS: AB939 FUND 2002-2003 BUDGET DEPARTMENT DESCRIPTION: Funds collected in connection with solid waste collection are used to implement the Source Reduction and Recycling Element in accordance with AB939. OBJECT CODES 4102 REGULAR SALARIES POSITION SUMMARY DEPARTMENT CITY MANAGER AUTHORIZED RECOMMENDED RECOMMENDED 01-02 02-03 02-03 City Manager 0.07 0.07 0.07 Secretary 0.07 0.07 0.07 Community Development Director 0.04 0.04 0.04 TOTAL 0.18 0.18 0.18 OBJECT ACCOUNT CODES TITLE OBJECT CODE EXPLANATIONS EXPLANATION 4201 Contract Service Private Preparation, Annual Compliance Report $10,000 Recycling Campaign/Promotional Items 20.000 Total $30,000 77 CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 117 AB939 FUND 2000-01 2001-02 2001-02 2001-02 2002-03 5300 AB939 EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST 5301 SRCE REDCTN/RECYCLE ELEMENT (THRU JAN) 4100 PERSONAL SERVICES 4102 REGULAR SALARIES 17,093 18,305 10,686 18,149 18,825 4111 ACCRUAL CASH IN 1,522 1,201 320 1,201 1,376 4180 RETIREMENT 1,257 1,327 786 1,291 1,394 4188 EMPLOYEE BENEFITS 2,190 2,532 1,400 2,440 2,708 4189 FICA 269 269 163 272 274 PERSONAL SERVICES 22,331 23,634 13,355 23,353 24,577 4200 CONTRACT SERVICES 4201 CONTRACT SERV/PRIVATE 11,197 30,000 (1,513) 30,000 30,000 CONTRACT SERVICES 11,197 30,000 (1,513) 30,000 30,000 4300 MATERIALS/SUPPLIES/OTHER 4305 OFFICE OPERATING SUPPLIES 1,500 1,500 1,500 MATERIALS/SUPPLIES/OTHER 1,500 1,500 1,500 SOURCE REDCTN/RECYCLE ELEME 33,528 55,134 11,842 54,853 56,077 78 i i MEI ME M i M I R M - MI N i I' M .! INN M MN NM CITY MANAGER DEPARTMENT INFORMATION SYSTEMS DIVISION SOURCE OF FUNDS: EQUIPMENT REPLACEMENT FUND 2002-2003 BUDGET DEPARTMENT DESCRIPTION: Information Systems is responsible for the City's data processing needs such as: computer equipment, software applications, hardware equipment, personal computers, training, telephone data lines, support services for hardware and software. OBJECT CODES 4102 REGULAR SALARIES Information Systems Technician 2.00 POSITION SUMMARY DEPARTMENT CITY MANAGER AUTHORIZED RECOMMENDED RECOMMENDED 01-02 02-03 02-03 1 I 2.00 2.00 TOTAL 100 2.00 100 OBJECT CODE EXPLANATIONS EXPLANATION OBJECT ACCOUNT CODES TITLE 4201 Contract Services, Private Internet Access, E-mail, Web Hosting, and DSL (On -Going Annual Cost) $13,596 Refurbishment of Web Site 7,500 Contract Software Maintenance and Licenses: Eden - Financial System 17,000 Terminator - Parking Citations 12,000 Uptime - Printer Maintenance 7,692 Core Group - Network Support 3,600 Prosum - Network Support 16,640 Business License System 4,600 Osplus - Phone Call Accounting System 1,200 CLASS - Recreation Classes and Facility Management. 1,440 Datavault - Offsite Tape Storage 2,575 Symantec - Anti -Virus Updates 1,200 Business Computing - Animal Licenses 650 Quadrant - Cash Register 650 Websense Internet Filter 2,400 Pager Service 40 Total $92,783 5401 Equipment - Less Than $1,000 Miscellaneous Parts $3,100 5402 Equipment - More Than $1,000 Replacement of Computers and Printers per Computer Replacement Schedule in Appendix $60,649 79 CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 715 EQUIPMENT REPLACEMENT FUND 2000-01 2001-02 2001-02 2001-02 2002-03 1200 MANAGEMENT/SUPPORT EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST 1206 INFORMATION SYSTEMS (THRU JAN) 4100 PERSONAL SERVICES 4102 REGULAR SALARIES 43,200 61,803 26,460 64,638 110,064 4111 ACCRUAL CASH IN 4,148 1,265 1,232 1,265 2,133 4180 RETIREMENT 3,024 4,629 1,852 4,606 8,244 4188 EMPLOYEE BENEFITS 3,285 5,929 2,169 6,066 16,214 4189 MEDICARE BENEFITS 626 896 402 955 1,596 PERSONAL SERVICES 54,283 74,522 32,115 77,530 138,251 4200 CONTRACT SERVICES 4201 CONTRACT SERV/PRIVATE CONTRACT SERVICES 54,631 172,108 77,558 172,606 92,783 54,631 172,108 77,558 172,606 92,783 4300 MATERIALS/SUPPLIES/OTHER 4304 TELEPHONE 5,601 6,963 2,250 6,540 6,900 4305 OFFICE OPER SUPPLIES 3,639 3,600 2,693 3,600 3,900 4309 MAINTENANCE MATERIALS 3,224 4,019 1,174 3,700 4,000 4315 MEMBERSHIP 120 120 120 300 4317 CONFERENCE/TRAINING 2,000 3,562 2,500 21,250 4396 INSURANCE USER CHARGES 2,656 1,801 1,050 1,801 2,552 MATERIALS/SUPPLIES/OTHER 17,240 20,065 7,167 18,261 38,902 4900 DEPRECIATION 4901 DEPRECIATION/MACH/EQUIPMENT 124,392 87,065 87,065 60,034 DEPRECIATION 124,392 87,065 87,065 60,034 5400 EQUIPMENT/FURNITURE 5401 EQUIP -LESS THAN $1,000 3,741 11,483 3,000 11,483 3,100 5402 EQUIP -MORE THAN $1,000 203 144,408 35,207 144,408 60,649 EQUIPMENT/FURNITURE 3,944 155,891 38,207 155,891 63,749 INFORMATION SYSTEMS 254,490 509,651 155,047 511,353 393,719 80 i i .. w .. r. — m am u .r — all m .r — MO I .. - PROSPECTIVE EXPENDITURES DEPARTMENT SOURCE OF FUNDS: GENERAL FUND 2002-2003 BUDGET DEPARTMENT DESCRIPTION: This account is designed to provide funds to cover unanticipated expenses or opportunities that arise during the fiscal year. In past years, this account has provided funds to assist in meeting the overall work plan of the City or a particular department OBJECT ACCOUNT CODES TITLE 4322 Unclassified OBJECT CODE EXPLANATIONS EXPLANATION Funds for Unanticipated Expenses $50,480 81 CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 001 GENERAL FUND 2000-01 2001-02 ' 2001-02 2001-02 2002-03 1200 MANAGEMENT/SUPPORT EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST 1214 PROSPECTIVE EXPENDITURES (THRU JAN) 4300 MATERIALS/SUPPLIES/OTHER 4322 UNCLASSIFIED MATERIALS/SUPPLIES/OTHER PROSPECTIVE EXPENDITURES 82,796 82,796 50,480 82,796 82,796 50,480 82,796 82 I i PROSECUTOR i` V am um r. - as .0 r — .. — am um am .. s — a or — CITY PROSECUTOR DEPARTMENT SOURCE OF FUNDS: GENERAL FUND 2002-2003 BUDGET DEPARTMENT DESCRIPTION: : The City Prosecutor is the legal counsel for criminal matters and interacts with the Police Department regarding potential cases. The Code Enforcement Prosecutor is the legal counsel for criminal zoning violations and bootleg enforcement actions. OBJECT CODE EXPLANATIONS OBJECT ACCOUNT EXPLANATION CODES TITLE 4201 Contract Services, Private Prosecutor Services $84,480 Code Enforcement Prosecutor 22,000 Dispute Resolution Services 8.000 Total $114,480 83 001 GENERAL FUND 1100 LEGISLATIVE/LEGAL 1132 CITY PROSECUTOR 4100 PERSONAL SERVICES 4188 EMPLOYEE BENEFITS PERSONAL SERVICES 4200 CONTRACT SERVICES 4201 CONTRACT SERV/PRIVATE CONTRACT SERVICES CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 2001-02 2001-02 2001-02 2002-03 EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST (THRU JAN) 3,053 3,219 1,899 3,403 3,936 3,053 3,219 1,899 3,403 3,936 91,174 111,600 66,510 111,600 114,480 91,174 111,600 66,510 111,600 114,480 4300 MATERIALS/SUPPLIES/OTHER 4304 TELEPHONE 126 125 56 125 125 4305 OFFICE OPER SUPPLIES 437 520 520 600 4315 MEMBERSHIP 100 100 , 100 100 4317 CONFERENCE/TRAINING 512 400 158 400 1,250 MATERIALS/SUPPLIES/OTHER 1,075 1,145 314 1,145 2,075 CITY PROSECUTOR 95,302 115,964 68,723 116,148 120,491 84 i i TREASURER i' V an— .. .M M M r I— U all OS 11110 J— M Mt r I CITY TREASURER DEPARTMENT SOURCE OF FUNDS: GENERAL FUND 2002-2003 BUDGET DEPARTMENT DESCRIPTION: It is the responsibility of the Treasurer to receive and keep safely all money coming into the City (California Government Code 41001). It is the duty of the Treasurer to deposit those public funds in accordance with applicable laws, and to pay out money on warrants and demands made upon the City. The City Treasurer is required to submit a monthly report accounting for all receipts, disbursements, and cash balances of the City. OBJECT CODES 4102 REGULAR SALARIES Deputy City Treasurer TOTAL 4112 PART TIME/TEMPORARY City Treasurer TOTAL GRAND TOTAL POSITION SUMMARY DEPARTMENT CITY MANAGER AUTHORIZED RECOMMENDED RECOMMENDED 01-02 02-03 02-03 0.50 0.50 0.50 0.50 0.50 0.50 1.00 1.00 1.50 1.00 1.00 1.50 1.00 1.00 1.50 OBJECT CODE EXPLANATIONS OBJECT ACCOUNT EXPLANATION CODES TITLE 4201 Contract Services, Private Safekeeping $3,500 Bank Service Charges 11,076 Office Machine Maintenance 25 Phone Maintenance 168 Total $14,769 85 001 GENERAL FUND 1100 LEGISLATIVE/LEGAL 1141 CITY TREASURER CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 2001-02 2001-02 2001-02 2002-03 EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST (THRU JAN) 4100 PERSONAL SERVICES 4102 REGULAR SALARIES 16,487 21,456 11,109 19,222 21,216 4106 REGULAR OVERTIME 155 139 139 152 4111 ACCRUAL CASH IN 255 94 94 144 4112 PART TIME/TEMPORARY 15,906 16,704 9,279 15,907 16,776 4180 RETIREMENT 2,426 2,940 1,524 2,556 2,846 4188 EMPLOYEE BENEFITS 6,736 8,008 4,488 8,540 10,566 4189 MEDICARE BENEFITS 476 553 298 512 551 PERSONAL SERVICES 42,286 49,910 26,837 46,970 52,251 4200 CONTRACT SERVICES 4201 CONTRACT SERV/PRIVATE CONTRACT SERVICES 13,773 11,125 5,653 12,930 14,769 13,773 11,125 5,653 12,930 14,769 4300 MATERIALS/SUPPLIES/OTHER 4304 TELEPHONE 847 750 373 750 750 4305 OFFICE OPER SUPPLIES 1,708 1,700 1,121 1,973 1,973 4315 MEMBERSHIP 120 140 145 145 4317 CONFERENCE/TRAINING 60 840 920 840 1,053 4390 COMPUTER REPLACEMENT CHRGS 1,937 1,689 987 1,689 10,964 4396 INSURANCE USER CHARGES 1,820 1,979 1,155 1,979 1,888 MATERIALS/SUPPLIES/OTHER 6,492 7,098 4,556 7,376 16,773 CITY TREASURER 62,551 68,133 37,046 67,276 83,793 86 i i Oil w ON — r r r — — — r NO Mr sr — I r M MO COMMUNITY DEVELOPMENT DEPARTMENT BUILDING & SAFETY/CODE ENFORCEMENT DIVISION SOURCE OF FUNDS: GENERAL FUND 2002-2003 BUDGET DEPARTMENT DESCRIPTION: The primary function of the Building & Safety Division is to enforce construction standards for the safeguarding of life, health, and property through field inspection and the checking of construction drawings for compliance with codes, zoning, use location, occupancy, materials and structural soundness. OBJECT CODES 4102 REGULAR SALARIES Community Development Director Senior Building Inspector Building Inspector Code Enforcement Officer Clerk Typist TOTAL 4112 PART-TIME/TEMPORARY Clerk Assistant TOTAL POSITION SUMMARY DEPARTMENT CITY MANAGER AUTHORIZED RECOMMENDED RECOMMENDED 01-02 02-03 02-03 0.50 1.00 1.00 0.50 1.00 4.00 0.50 1.00 2.00 0.50 1.00 5.00 0.50 1.00 2.00 0.50 1.00 5.00 0.25 0.25 0.25 0.25 _ 0.25 0.25 GRAND TOTAL 4.25 5.25 5.25 OBJECT ACCOUNT CODES TITLE OBJECT CODE EXPLANATIONS EXPLANATION 4201 Contract Services, Private Plan Check $168,710 Additional Funds for New Permitting Software 13,100 Plan Archive/Microfiche 2,000 Temporary Clerical ServiceNacations 1,108 Office Machines Maintenance 420 Phone Maintenance 300 Total $185,638 87 CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 001 GENERAL FUND 2000-01 2001-02 2001-02 2001-02 2002-03 4200 CONST/ENG/ENF EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST 4201 COMMUNITY DEV/BUILDING (THRU JAN) 4100 PERSONAL SERVICES 4102 REGULAR SALARIES 153,918 206,546 92,548 185,078 287,405 4111 ACCRUAL CASH IN 4,015 4,264 1,912 4,264 4,514 4112 PART TIME/TEMPORARY 12,376 35,000 19,844 35,000 8,643 4180 RETIREMENT 11,661 17,302 7,133 11,677 21,696 4188 EMPLOYEE BENEFITS 19,494 35,449 12,070 30,645 50,701 4189 MEDICARE BENEFITS 3,267 3,353 2,773 6,350 4,231 PERSONAL SERVICES 204,731 301,914 136,280 273,014 377,190 4200 CONTRACT SERVICES 4201 CONTRACT SERV/PRIVATE CONTRACT SERVICES 237,172 268,377 130,264 268,377 185,638 237,172 268,377 130,264 268,377 185,638 4300 MATERIALS/SUPPLIES/OTHER 4304 TELEPHONE 2,486 2,675 1,335 2,675 2,675 4305 OFFICE OPER SUPPLIES 5,404 5,600 3,793 5,600 6,000 4315 MEMBERSHIP 835 1,720 455 1,720 1,960 4317 CONFERENCE/TRAINING 1,328 3,500 1,915 3,500 3,500 4390 COMPUTER REPLACEMENT CHRGS 8,926 13,335 7,777 13,335 33,651 4395 EQUIP REPLACEMENT CHARGES 8,146 12,118 7,070 12,118 12,921 4396 INSURANCE USER CHARGES 13,585 15,140 8,834 15,140 15,833 MATERIALS/SUPPLIES/OTHER 40,710 54,088 31,179 54,088 76,540 5400 EQUIPMENT/FURNITURE 5401 EQUIP -LESS THAN $1,000 1,152 200 200 5402 EQUIP -MORE THAN $1,000 EQUIPMENT/FURNITURE 1,152 200 200 5600 BUILDINGS/IMPROVEMENTS 5602 IMPRVMNTS OTHER THAN BLDGS BUILDINGS/IMPROVEMENTS COMMUNITY DEV/BUILDING 2,500 2,500 2,500 2,500 483,765 627,079 297,723 598,179 639,368 88 COMMUNITY DEVELOPMENT DEPARTMENT PLANNING DIVISION SOURCE OF FUNDS: GENERAL FUND 2002-2003 BUDGET DEPARTMENT DESCRIPTION: The Planning Division is involved with six main areas of responsibilities which are the keys to forming the direction of the City; advance planning; current planning; zoning; research; environmental assessment; and administration including grant programs, e.g., transportation. The Division is also the primary administrative liaison to the Planning Commission. OBJECT CODES POSITION SUMMARY DEPARTMENT CITY MANAGER AUTHORIZED RECOMMENDED RECOMMENDED 01-02 02-03 02-03 4102 REGULAR SALARIES Community Development Director 0.36 0.38 0.38 City Planner 0.77 0.77 0.77 Planning Associate 1.00 1.00 1.00 Planning Assistant 1.00 1.00 1.00 Code Enforcement Officer 0.50 0.50 0.50 Administrative Assistant 0.76 0.80 0.80 TOTAL 4.43 4.45 4.45 4112 PART TIME/TEMPORARY Planning Intern 0.25 0.25 0.25 TOTAL 0.25 0.25 0.25 GRAND TOTAL 4.68 4.70 4.70 5% of the City Planner is charged to the Community Development Block Grant Fund for project administration. OBJECT ACCOUNT CODES TITLE OBJECT CODE EXPLANATIONS EXPLANATION 4201 Contract Services, Private Planning Commission Minutes Secretary $5,280 300' Noticing, Public Hearings 29,750 Temporary Clerical ServiceNacations 4,783 Plan Archive/Microfiche 2,000 Phone Maintenance 190 Total $42,003 89 001 GENERAL FUND 4100 PLANNING 4101 COMM DEV/PLANNING CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 2001-02 2001-02 2001-02 2002-03 EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST (THRU JAN) 4100 PERSONAL SERVICES 4102 REGULAR SALARIES 218,429 251,397 149,658 251,397 299,643 4111 ACCRUAL CASH IN 1,145 6,257 2,153 6,257 5,349 4112 PART TIME/TEMPORARY 12,376 30,000 15,790 30,000 8,060 4180 RETIREMENT 17,609 22,826 12,378 20,413 24,542 4188 EMPLOYEE BENEFITS 26,844 32,460 16,600 33,926 39,481 4189 MEDICARE BENEFITS 3,893 3,423 2,909 4,845 4,817 PERSONAL SERVICES 280,296 346,363 199,488 346,838 381,892 4200 CONTRACT SERVICES 4201 CONTRACT SERV/PRIVATE CONTRACT SERVICES 68,206' 48,820 22,146 48,820 42,003 68,206 48,820 22,146 48,820 42,003 4300 MATERIALS/SUPPLIES/OTHER 4304 TELEPHONE 1,054 950 579 950 1,000 4305 OFFICE OPER SUPPLIES 5,070 6,000 4,926 6,000 7,000 4315 MEMBERSHIP 1,406 1,270 1,270 1,300 4317 CONFERENCE/TRAINING 907 8,120 1,080 8,120 8,120 4390 COMPUTER REPLACEMENT CHRGS 4,936 7,409 4,319 7,409 24,640 4396 INSURANCE USER CHARGES 8,421 9,354 5,453 9,354 11,218 MATERIALS/SUPPLIES/OTHER 21,794 33,103 16,357 33,103 53,278 5400 EQUIPMENT/FURNITURE 5401 EQUIP -LESS THAN $1,000 EQUIPMENT/FURNITURE COMM DEV/PLANNING 689 689 370,985 428,286 237,991 428,761 477,173 90 COMMUNITY DEVELOPMENT DEPARTMENT PLANNING DIVISION COMMUNITY DEVELOPMENT BLOCK GRANT GENERAL ADMINISTRATION SOURCE OF FUNDS: COMMUNITY DEVELOPMENT BLOCK GRANT FUND 2002-2003 BUDGET DEPARTMENT DESCRIPTION: This department accounts for all costs associated with the general administration of the Community Development Block Grant Program. Costs include personnel costs for training, mileage and other non -project specific costs. POSITION SUMMARY DEPARTMENT CITY MANAGER OBJECT AUTHORIZED RECOMMENDED RECOMMENDED CODES 01-02 02-03 02-03 4102 REGULAR SALARIES City Planner Associate Engineer 0.00 0.00 0.05 0.01 0.05 0.01 TOTAL 0.00 0.06 0.06 91 CITY OF•.HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 140 COMMUNITY DEV BLOCK GRANT 2000-01 2001-02 2001-02 2001-02 2002-03 4700 COMMUNITY DEV BLK GRANT EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST 4707 CDBG PROGRAM GENERAL ADMIN (THRU JAN) 4100 PERSONAL SERVICES 4102 REGULAR SALARIES 4180 RETIREMENT 4188 EMPLOYEE BENEFITS 4189 FICA PERSONAL SERVICES 4300 MATERIALS/SUPPLIES/OTHER 4317 TRAINING/CONFERENCE MATERIALS/SUPPLIES/OTHER CDBG PROGRAM GENERAL ADMIN 10,485 436 3,850 4,149 785 48 289 311 984 35 361 389 152 11 12,406 519 4,500 4,860 2,000 70 70 1,000 2,000 70 70 1,000 14,406 589 4,570 5,860 92 COMMUNITY DEVELOPMENT DEPARTMENT PLANNING DIVISION - COMMUTER EXPRESS PARTICIPATION SOURCE OF FUNDS: PROPOSITION A FUND 2002-2003 BUDGET DEPARTMENT DESCRIPTION: This Commuter Express Program (Line 438) is currently operated by the City of Los Angeles encompassing four jurisdictions: City of Los Angeles, City of Hermosa Beach, City of Manhattan Beach, and Culver City, which offers freeway express service to downtown Los Angeles. Total ridership for 2000-01 was 5,100. OBJECT CODES POSITION SUMMARY DEPARTMENT CITY MANAGER AUTHORIZED RECOMMENDED RECOMMENDED 01-02 02-03 02-03 4102 REGULAR SALARIES Administrative Assistant 0.02 0.02 0.02 TOTAL 0.02 0.02 0.02 OBJECT CODE EXPLANATIONS OBJECT ACCOUNT EXPLANATION CODES TITLE 4251 Contract Services, Government City of Los Angeles, Commuter Express (Freeway Express Service) $7,902 93 145 PROPOSITION "A" FUND 3400 PUBLIC TRANSIT 3408 COMMUTER EXPRESS 4100 PERSONAL SERVICES 4102 REGULAR SALARIES PERSONAL SERVICES 4200 CONTRACT SERVICES 4251 CONTRACT SERVICE/GOVT CONTRACT SERVICES COMMUTER EXPRESS CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 2001-02 2001-02 2001-02 2002-03 EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST (THRU JAN) 964 1,008 964 1008 5,523 5,604 5,523 5,604 6,487 6,612 94 669 1,008 1,070 669 1008 1070 5,604 7,902 5,604 7,902 669 6,612 8,972 COMMUNITY DEVELOPMENT DEPARTMENT PLANNING DIVISION DIAL -A -RIDE SOURCE OF FUNDS PROPOSITION A FUND 2002-2003 BUDGET DEPARTMENT DESCRIPTION: The Dial -A -Ride program, a joint venture program between the cities of Hermosa Beach and Redondo Beach, is a public curb -to -curb transit service available to residents of Redondo Beach and Hermosa Beach and serving the areas of Redondo Beach and Hermosa Beach and selected satellite points. Total ridership for 2000-01 was 74,073; Hermosa Beach ridership was 10,277. OBJECT CODES POSITION SUMMARY DEPARTMENT CITY MANAGER AUTHORIZED RECOMMENDED RECOMMENDED 01-02 02-03 02-03 4102 REGULAR SALARIES Community Development Director City Planner Administrative Assistant 0.08 0.18 0.18 0.08 0.18 0.18 0.08 0.18 0.18 TOTAL 0.44 0.44 0.44 OBJECT CODE EXPLANATIONS OBJECT ACCOUNT EXPLANATION CODES TITLE 4251 Contract Services, Government City's Share of the Cost in Conjunction with City of Redondo Beach Transit Service $212,090 95 145 PROPOSITION "A" FUND 3400 PUBLIC TRANSIT 3401 DIAL A RIDE CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 2001-02 2001-02 2001-02 2002-03 EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST (THRU JAN) 4100 PERSONAL SERVICES 4102 REGULAR SALARIES 20,512 29,982 16,291 29,982 31,660 PERSONAL SERVICES 20,512 29,982 16,291 29,982 31,660 4200 CONTRACT SERVICES 4201 CONTRACT SERV/PRIVATE 1,000 4251 CONTRACT SERVICE/GOVT 185,062 200,738 200,738 212,090 CONTRACT SERVICES 186,062 200,738 200,738 212,090 4300 MATERIALS/SUPPLIES/OTHER 4304 TELEPHONE 50 4305 OFFICE OPER SUPPLIES 800 850 850 MATERIALS/SUPPLIES/OTHER 850 850 850 DIAL A RIDE 206,574 231,570 16,291 231,570 244,600 96 1 1 H W * "14 1'Q X U Z :IA Z U o� VO h 141 0L r— /— MN M N w M MS all all I all all N SO r r COMMUNITY RESOURCES/CABLE TV DEPARTMENT SOURCE OF FUNDS: GENERAL FUND 2002-2003 BUDGET DEPARTMENT DESCRIPTION: The Community Resources Department plans and implements recreational, cultural and social service programs and special events in the City's parks, beaches and public facilities. The Department also manages the Community Center, Civic Theatre, Clark Building and other recreational facilities which provide rental and lease space for classes, meetings, social events and non-profit organizations. The Department serves as staff support for the' Parks, Recreation and Community Resources Advisory Commission. Cable TV is responsible for franchise administration, contract negotiations, filming City Council, Planning Commission, Parks and Recreation Commission, and Public Works Commission meetings, administering cable advisory board, servicing of citizen complaints, monitoring legislation and industry practices, standards and technology. POSITION SUMMARY DEPARTMENT CITY MANAGER OBJECT AUTHORIZED RECOMMENDED RECOMMENDED CODES 01-02 02-03 02-03 4102 REGULAR SALARIES Director 1.00 1.00 1.00 Recreation Supervisor 1.96 1.96 1.96 Administrative Assistant 1.00 1.00 1.00 Clerk Typist 1.00 1.00 1.00 TOTAL 4.96 4.96 4.96 4112 PART TIME/TEMP Camera Operator Theatre Technician Recreation Leader Seasonal Recreation Leader TOTAL GRAND TOTAL 1.00 2.00 7.00 6.00 16.00 1.00 2.00 7.00 6.00 16.00 1.00 2.00 7.00 6.00 16.00 20.96 20.96 20.96 OBJECT CODE EXPLANATIONS OBJECT ACCOUNT CODES TITLE 4201 Contract Services, Private EXPLANATION Sunset Concerts on the Beach Online Recreation Registration Roller Hockey/Softball Officials MasterCardNisa Charges Theatre Technicians Copier Maintenance Senior Excursions Youth Theater Office Machine Maintenance Scholarships Pager Service Phone Maintenance Total $40,000 34,125 13,000 4,870 2,500 550 4,000 1,000 650 700 450 280 $102,125 4221 Contract Recreation Classes Recreational Class Instructors (Paid from Fees in Contract Recreation Class Revenue Account) $181,000 5401 Equipment - Less Than $1,000 Tables, Chairs, Miscellaneous Equipment $10,000 5402 Equipment - More Than $1,000 Workstations and Storage Items $10,000 97 CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 001 GENERAL FUND 2000-01 2001-02 2001-02 2001-02 2002-03 4600 COMMUNITY PROMOTION EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST 4601 COMMUNITY RESOURCES (THRU JAN) 4100 PERSONAL SERVICES 4102 REGULAR SALARIES 228,748 290,852 163,494 279,141 309,763 4106 REGULAR OVERTIME (1,700) 4,000 (410) 2,000 4,000 4111 ACCRUAL CASH IN 15,622 8,652 8,020 8,652 11,165 4112 PART TIME/TEMPORARY 146,668 168,000 74,509 150,000 160,000 4180 RETIREMENT 17,544 21,620 12,466 20,421 23,037 4188 EMPLOYEE BENEFITS 25,463 41,521 18,583 32,739 37,064 4189 MEDICARE BENEFITS 8,872 14,960 5,029 8,872 15,086 PERSONAL SERVICES 441,217 549,605 281,691 501,825 560,115 4200 CONTRACT SERVICES 4201 CONTRACT SERV/PRIVATE 28,689 47,921 40,397 47,921 102,125 4221 CONTRACT REC CLASS/PRGR 136,394 167,190 102,324 167,190 181,000 4251 CONTRACT SERVICE/GOVT 384 384 384 CONTRACT SERVICES 165,083 215,495 143,105 215,495 283,125 4300 MATERIALS/SUPPLIES/OTHER 4302 ADVERTISING 19,986 21,000 13,443 23,000 28,500 4304 TELEPHONE 7,309 9,300 3,613 8,000 9,300 4305 OFFICE OPER SUPPLIES 9,414 11,000 6,169 11,000 11,000 4308 PROGRAM MATERIALS 25,178 33,745 13,685 33,745 25,000 4309 MAINTENANCE MATERIALS 498 1,803 623 1,803 2,000 4315 MEMBERSHIP 1,060 1,100 1,030 1,030 1,100 4317 CONFERENCE/TRAINING 4,840 5,600 220 3,000 5,000 4319 SPECIAL EVENTS 10,000 7,603 10,000 10,000 4390 COMPUTER REPLACEMENT CHRGS 11,225 20,069 11,704 20,069 53,795 4395 EQUIP REPLACEMENT CHARGES 9,158 13,406 7,819 13,406 14,047 4396 INSURANCE USER CHARGES 23,098 23,900 13,944 23,900 32,027 MATERIALS/SUPPLIES/OTHER 111,766 150,923 79,853 148,953 191,769 5400 EQUIPMENT/FURNITURE 5401 EQUIP -LESS THAN $1,000 2,195 12,255 4,203 12,255 10,000 5402 EQU1P-MORE THAN $1,000 5,125 14,997 8,317 14,997 10,000 EQUIPMENT/FURNITURE 7,320 27,252 12,520 27,252 20,000 COMMUNITY RESOURCES 725,386 943,275 517,169 893,525 1,055,009 98 COMMUNITY RESOURCES DEPARTMENT COMMUNITY CENTER FACILITIES STUDY SOURCE OF FUNDS: PARK/RECREATION FACILITY TAX FUND 2002-2003 BUDGET DEPARTMENT DESCRIPTION: Funds for a needs study of the Community Center facility. OBJECT ACCOUNT CODES TITLE OBJECT CODE EXPLANATIONS EXPLANATION 4201 Contract Services, Private Needs Study for Community Center Facility $25,000 99 CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 125 PARK/REC FACILITY TAX FUND 2000-01 2001-02 2001-02 2001-02 2002-03 4600 COMMUNITY PROMOTION EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST 4602 COMM CENTER FACILITIES STUDY (THRU JAN) 4200 CONTRACT SERVICES 4201 CONTRACT SERV/PRIVATE CONTRACT SERVICES COMM CENTER FACILITIES STUDY 100 25,000 25,000 25,000 COMMUNITY RESOURCES DEPARTMENT RECREATION TRANSPORTATION SOURCE OF FUNDS: PROP A FUND 2002-2003 BUDGET DEPARTMENT DESCRIPTION: Provides transportation for recreation activities. OBJECT CODES 4102 REGULAR SALARIES Recreation Supervisor POSITION SUMMARY DEPARTMENT CITY MANAGER AUTHORIZED RECOMMENDED RECOMMENDED 01-02 02-03 02-03 0.04 0.04 0.04 TOTAL 0.04 0.04 0.04 OBJECT ACCOUNT CODES TITLE OBJECT CODE EXPLANATIONS EXPLANATION 4201 Contract Services, Private Recreation Transportation for Excursions $21,400 101 CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 145 PROPOSITION "A" FUND 2000-01 2001-02 2001-02 2001-02 2002-03 3400 PUBLIC TRANSIT EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST 3409 RECREATION TRANSPORTATION (THRU JAN) 4100 PERSONAL SERVICES 4102 REGULAR SALARIES PERSONAL SERVICES 845 2,000 81 2,000 2,000 845 2000 81 2000 2000 4200 CONTRACT SERVICES 4201 CONTRACT SERV/PRIVATE 16,005 21,400 8,577 21,400 21,400 CONTRACT SERVICES 16,005 21,400 8,577 21,400 21,400 RECREATION TRANSPORTATION 16,850 23,400 8,658 23,400 23,400 102 1 1 FINANCE MO I M OM— r— — M as Ns on me am N M— r E FINANCE DEPARTMENT ADMINISTRATION DIVISION SOURCE OF FUNDS: GENERAL FUND 2002-2003 BUDGET DEPARTMENT DESCRIPTION: The Finance Administration division of the Finance Department is responsible for the City's financial and accounting activities including financial reporting, payroll, and accounts payable/receivable. The Department assists the City Manager with the annual operating and capital improvement budgets and provides support services to the operating departments. OBJECT CODES 4102 REGULAR SALARIES Finance Director Accounting Supervisor Administrative Assistant Senior Account Clerk POSITION SUMMARY DEPARTMENT CITY MANAGER AUTHORIZED RECOMMENDED RECOMMENDED 01-02 02-03 02-03 0.85 1.00 0.85 2.50 0.85 1.00 0.85 2.50 0.85 1.00 0.85 2.50 TOTAL 5.20 5.20 5.20 OBJECT ACCOUNT CODES TITLE OBJECT CODE EXPLANATIONS EXPLANATION 4201 Contract Services, Private Independent Audit Services $21,515 Property Tax Auditing 5,000 State Controllers & Street Reports 5,000 Sales Tax Auditing Services 4,000 Mandated Costs Flat Fee 3,500 Phone Maintenance 425 Comprehensive Annual Financial Report (CAFR) Application Fee 450 Budget Awards Application Fee 275 Overlapping Debt statement (CAFR) 300 Laser Check Signature Change 204 1099 & W2 Changes 420 Office Machine Maintenance 100 Utility User Tax (UUT). Audit Legal Service 5,000 Utility User Tax (UUT) Audit Services 5,000 Check Encoder Annual Maintenance 910 California Society of Municipal Finance Officers CAFR Application Fee 25 Conversion of Comprehensive Annual Financial Report to New Reporting Model in Compliance with Governmental Accounting Standards Board 34 17.000 Total $69,124 103 CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 001 GENERAL FUND 2000-01 2001-02 2001-02 2001-02 2002-03 1200 MANAGEMENT/SUPPORT EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST 1202 FINANCE ADMINISTRATION (THRU JAN) 4100 PERSONAL SERVICES 4102 REGULAR SALARIES 281,561 302,253 179,020 297,718 309,892 4106 REGULAR OVERTIME 276 1,078 139 200 1,126 4111 ACCRUAL CASH IN 21,359 20,440 15,398 20,440 22,204 4180 RETIREMENT 20,834 22,372 13,250 22,029 22,944 4188 EMPLOYEE BENEFITS 30,443 37,191 20,850 36,708 39,463 4189 MEDICARE BENEFITS 2,060 2,176 1,373 2,252 2,176 PERSONAL SERVICES 356,533 385,510 230,030 379,347 397,805 4200 CONTRACT SERVICES 4201 CONTRACT SERV/PRIVATE CONTRACT SERVICES 60,867 196,592 175,786 196,592 69,124 60,867 196,592 175,786 196,592 69,124 4300 MATERIALS/SUPPLIES/OTHER 4304 TELEPHONE 2,193 2,550 944 2,056 2,200 4305 OFFICE OPER SUPPLIES 9,511 8,800 6,391 10,672 9,612 4315 MEMBERSHIP 325 325 300 325 325 4317 CONFERENCE/TRAINING 4,741 5,610 5,192 5,529 7,908 4390 COMPUTER REPLACEMENT CHRGS 8,708 18,347 10,703 18,347 35,608 4395 EQUIP REPLACEMENT CHARGES 5,684 6,119 3,570 6,119 5,655 4396 INSURANCE USER CHARGES 12,032 13,066 7,623 13,066 14,752 MATERIALS/SUPPLIES/OTHER 43,194 54,817 34,723 56,114 76,060 FINANCE ADMINISTRATION 460,594 636,919 440,539 632,053 542,989 104 FINANCE DEPARTMENT CASHIER DIVISION SOURCE OF FUNDS: PARKING FUND 2002-2003 BUDGET DEPARTMENT DESCRIPTION: This division of the Finance Department serves as the City's Cashier for incoming revenue. The division is responsible for the sale and recordkeeping for business licenses, animal licenses, various parking permits (preferential resident permits, daily permits, contractor's permits, temporary guest permits for the impacted beach area and driveway permits). Additionally, this division processes all parking citation payments and maintains the parking citation records. POSITION SUMMARY DEPARTMENT CITY MANAGER OBJECT AUTHORIZED RECOMMENDED RECOMMENDED CODES 01-02 02-03 02-03 4102 REGULAR SALARIES Finance Director 0.15 0.15 0.15 Administrative Assistant 0.15 0.15 0.15 Citation Records Administrator 1.00 1.00 1.00 Account Clerk 3.99 4.00 4.00 TOTAL 5.29 5.30 5.30 OBJECT CODE EXPLANATIONS OBJECT ACCOUNT EXPLANATION CODES TITLE 4201 Contract Services, Private MasterCardNisa Service Charges $6,842 Office Machine Maintenance 82 Fax Machine Maintenance 350 Motor Vehicle Registration Retrieval 3,390 Phone Maintenance 200 Mandatory Upgrade of Business License System 5,000 Software License for Business License System 1.200 Total $17,064 105 CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 110 PARKING FUND 2000-01 2001-02 2001-02 2001-02 2002-03 1200 MANAGEMENT/SUPPORT EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST 1204 FINANCE CASHIER (THRU JAN) 4100 PERSONAL SERVICES 4102 REGULAR SALARIES 212,710 239,567 139,413 237,515 254,236 4106 REGULAR OVERTIME 500 500 500 4111 ACCRUAL CASH IN 6,928 9,078 1,882 9,078 9,175 4180 RETIREMENT 15,902 17,925 10,411 17,261 18,995 4188 EMPLOYEE BENEFITS 24,534 30,515 16,658 29,511 33,583 4189 MEDICARE BENEFITS 2,033 2,324 1,362 2,329 2,469 PERSONAL SERVICES 262,107 299,909 169,726 296,194 318,958 4200 CONTRACT SERVICES 4201 CONTRACT SERV/PRIVATE CONTRACT SERVICES 13,737 45,145 5,122 43,514 17,064 13,737 45,145 5,122 43,514 17,064 4300 MATERIALS/SUPPLIES/OTHER 4304 TELEPHONE 1,742 1,698 839 1,946 1,946 4305 OFFICE OPER SUPPLIES 18,574 25,074 10,941 22,130 23,108 4315 MEMBERSHIP 125 175 100 150 150 4317 CONFERENCE/TRAINING 319 4,159 2,390 3,300 4,667 4390 COMPUTER REPLACEMENT CHRGS 13,546 24,883 14,511 24,883 58,680 4396 INSURANCE USER CHARGES 7,421 8,634 5,040 8,634 9,423 MATERIALS/SUPPLIES/OTHER 41,727 64,623 33,821 61,043 97,974 4900 DEPRECIATION 4901 DEPRECIATION/MACH/EQUIP DEPRECIATION 100 850 850 850 100 850 850 850 5400 EQUIPMENT/FURNITURE 5401 EQUIP -LESS THAN $1,000 825 300 300 5402 EQUIP -MORE THAN $1,000 1,000 2,000 1,649 1,649 EQUIPMENT/FURNITURE 1,825 2,300 1,649 1,949 FINANCE CASHIER 319,496 412,827 210,318 403,550 434,846 106 FINANCE DEPARTMENT CASHIER DIVISION - BUS PASS SUBSIDY SOURCE OF FUNDS: PROPOSITION A FUND 2002-2003 BUDGET DEPARTMENT DESCRIPTION: Using Proposition A funds, the City subsidizes the sale of bus passes to Hermosa Beach residents. Passes are available to students, senior citizens, and disabled persons in the Cashier Division of the Finance Department OBJECT CODES POSITION SUMMARY DEPARTMENT CITY MANAGER AUTHORIZED RECOMMENDED RECOMMENDED 01-02 02-03 02-03 4102 REGULAR SALARIES Account Clerk 0.01 0.00* 0.00* TOTAL 0.01 0.00 0.00 * Discontinued salary distribution due to small amount OBJECT CODE EXPLANATIONS OBJECT ACCOUNT EXPLANATION CODES TITLE 4251 Contract Services, Government Bus Pass Subsidy $2,000 107 145 PROPOSITION "A" FUND 3400 PUBLIC TRANSIT 3403 BUS PASS SUBSIDY 4100 PERSONAL SERVICES 4102 REGULAR SALARIES PERSONAL SERVICES 4200 CONTRACT SERVICES 4251 CONTRACT SERVICE/GOVT CONTRACT SERVICES BUS PASS SUBSIDY CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARYBUDGET 2000-01 2001-02 2001-02 2001-02 2002-03 EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST (THRU JAN) 376 375 171 350 376 375 171 350 1,468 2,500 896 1,536 2,000 1,468 2,500 896 1,536 2,000 1,844 2,875 1,067 1,886 2,000 108 FINANCE DEPARTMENT LOWER PIER AVENUE ADMINISTRATIVE CHARGE MYRTLE AVENUE ADMINISTRATIVE CHARGE & LOMA DRIVE ADMINISTRATIVE CHARGE SOURCE OF FUNDS: LOWER PIER AVENUE REDEMPTION FUND, MYRTLE AVENUE ASSESSMENT FUND & LOMA DRIVE ASSESSMENT FUND 2002-2003 BUDGET DEPARTMENT DESCRIPTION: The fiscal agent agreements, in connection with the Lower Pier Avenue Improvement District, Myrtle Avenue Utility Undergrounding District (97-1) and the Loma Drive Utility Undergrounding District (97-2), require that the City establish these accounts for the payment of all on-going fees and charges that arise in connection with the administration of the assessments. OBJECT ACCOUNT CODES TITLE OBJECT CODE EXPLANATIONS EXPLANATION Lower Pier Avenue Administrative Charge 4201 Contract Services, Private Assessment Administration Fees $1,763 Myrtle Avenue Administrative Charge 4201 Contract Services, Private Assessment Administration Fees $5,718 Loma Drive Administrative Charge 4201 Contract Services, Private Assessment Administration Fees $6,164 109 CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 136 LOWER PIER ADMIN EXP FUND 2000-01 2001-02 2001-02 2001-02 2002-03 1200 MANAGEMENT/SUPPORT EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST 1219 ADMINISTRATIVE CHARGES (THRU JAN) 4200 CONTRACT SERVICES 4201 CONTRACT SERV/PRIVATE CONTRACT SERVICES ADMINISTRATIVE CHARGES 137 MYRTLE DIST ADMIN EXP FUND 1200 MANAGEMENT/SUPPORT 1219 ADMINISTRATIVE CHARGES 4200 CONTRACT SERVICES 4201 CONTRACT SERV/PRIVATE CONTRACT SERVICES ADMINISTRATIVE CHARGES 138 LOMA DIST ADMIN EXP FUND 1200 MANAGEMENT/SUPPORT 1219 ADMINISTRATIVE CHARGES 4200 CONTRACT SERVICES 4201 CONTRACT SERV/PRIVATE CONTRACT SERVICES ADMINSTRATIVE CHARGES 1,618 1,752 396 1,573 1,763 1,618 1,752 396 1,573 1,763 1,618 1,752 396 1,573 1,763 5,718 5,996 2,509 5,350 5,718 5,718 5,996 2,509 5,350 5,718 5,718 5,996 2,509 5,350 5,718 8,003 6,276 543 5,650 6,164 8,003 6,276 543 5,650 6,164 8,003 6,276 543 5,650 6,164 110 I OM M E MO E MI I MO NM E E E 11111 = = NM UM In MI FIRE DEPARTMENT SOURCE OF FUNDS: GENERAL FUND 2002-2003 BUDGET DEPARTMENT DESCRIPTION: The function of the Fire Department is to protect life and property within the City from fires, explosions and natural disasters and the inspection and correction of any fire or life/safety hazards found within the City. The Fire Department enforces the penal provisions of ordinances of the City and laws of the State and Federal govemments; investigates, gathers and preserves evidence, apprehends and prosecutes arsonists; educates the public by lectures, demonstrations and films on fire prevention, fire safety and first aid. The Fire Department provides emergency paramedical care of incidents ranging from simple first aid to life- threatening medical or traumatic injuries. The Fire Department also administers the City's Hazardous Materials and Civil Defense programs. OBJECT CODES POSITION SUMMARY DEPARTMENT CITY MANAGER AUTHORIZED RECOMMENDED RECOMMENDED 01-02 02-03 02-03 4102 NON -SWORN POSITIONS Administrative Assistant 1.00 1.00 1.00 TOTAL 1.00 1.00 1.00 SWORN POSITIONS Fire Chief 1.00 1.00 1.00 Assistant Fire Chief 1.00 1.00 1.00 Captain 3.00 3.00 3.00 Engineer 6.00 6.00 6.00 Firefighter/Paramedic 8.00 8.00 8.00 Firefighter 1.00 1.00 1.00 TOTAL 4112 PART TIME/TEMPORARY Reserve Firefighter TOTAL GRAND TOTAL 20.00 20.00 20.00 26.00 26.00 47.00 26.00 26.00 47.00 26.00 26.00 47.00 OBJECT CODE EXPLANATIONS OBJECT ACCOUNT EXPLANATION CODES TITLE 4201 Contract Services, Private Nurse Educator $18,900 Radio Maintenance 3,000 Uninterrupted Power Source Systems Maintenance 2,048 Annual Fit Test (Respiratory Protection Program) 1,800 Rental of Storage Unit 995 Sun Pro Administration 3 50 Total $30,243 111 FIRE DEPARTMENT SOURCE OF FUNDS: GENERAL FUND 2002-2003 BUDGET OBJECT CODE EXPLANATIONS (continued) OBJECT ACCOUNT EXPLANATION CODES TITLE 4251 Contract Services, Government Fire Dispatch Services $46,861 Records Management/Dispatching Software 10,500 Area G Disaster Preparedness 2,986 Air Filling Station Fee/Breathing Apparatus 300 Total $60,647 5401 Equipment - Less Than $1,000 Small Hand Tools $700 Miscellaneous Tools and Equipment 1,900 Parts to Upgrade Oxygen System 500 Total $3,100 5402 Equipment - More Than $1,000 Self-contained Breathing Apparatus - 2 Sets $11,442 Reserve Firefighter Safety Equipment 1,350 Safety Gear Turn Outs - 10 Sets 17,880 Airway Management Mannekin 2,000 Thermal Imager 10,000 Portable Oxygen Equipment 1,500 Hazardous Materials Gas Detector 2,000 Total $46,172 112 001 GENERAL FUND 2200 FIRE 2201 FIRE CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 2001-02 2001-02 2001-02 2002-03 EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST (THRU JAN) 4100 PERSONAL SERVICES 4102 REGULAR SALARIES 1,271,163 1,511,744 788,323 1,420,553 1,615,402 4106 REGULAR OVERTIME 252,633 253,370 197,446 338,478 266,038 4108 FLSA OVERTIME 128,632 126,500 105,975 181,671 132,825 4111 ACCRUAL CASH IN 142,524 145,278 44,837 145,278 155,324 4112 PART TIME/TEMPORARY 39,432 41,000 23,250 39,857 41,000 4119 FITNESS INCENTIVE 6,750 10,200 3,150 6,750 8,400 4180 RETIREMENT 295,483 335,459 181,525 290,571 310,710 4187 UNIFORM EXPENSE 13,067 19,175 16,296 19,455 11,320 4188 EMPLOYEE BENEFITS 143,666 171,174 83,607 153,213 169,737 4189 MEDICARE BENEFITS 16,876 13,514 10,371 16,060 14,449 PERSONAL SERVICES 2,310,226 2,627,414 1,454,780 2,611,886 2,725,205 4200 CONTRACT SERVICES 4201 CONTRACT SERV/PRIVATE 4251 CONTRACT SERVICE/GOVT CONTRACT SERVICES 29,546 26,931 23,503 26,931 30,243 48,546 55,560 34,550 55,560 60,647 78,092 82,491 58,053 82,491 90,890 4300 MATERIALS/SUPPLIES/OTHER 4304 TELEPHONE 9,882 13,272 6,977 13,272 15,672 4305 OFFICE OPER SUPPLIES 4,984 9,566 2,095 9,566 11,066 4309 MAINTENANCE MATERIALS 21,816 18,887 14,378 18,887 21,000 4315 MEMBERSHIP 2,934 3,580 1,022 3,580 3,964 4317 CONFERENCE/TRAINING 18,937 33,242 16,600 33,242 34,225 4390 COMPUTER REPLACEMENT CHRGS 3,725 26,168 15,267 29,168 12,591 4395 EQUIP REPLACEMENT CHARGES 91,442 96,269 56,154 96,269 88,451 4396 INSURANCE USER CHARGES 157,208 183,348 106,954 106,954 195,467 MATERIALS/SUPPLIES/OTHER 310,928 384,332 219,447 310,938 382,436 5400 EQUIPMENT/FURNITURE 5401 EQUIP -LESS THAN $1,000 6,616 5,907 4,305 5,907 3,100 5402 EQUIP -MORE THAN $1,000 42,476 25,324 9,351 25,324 46,172 EQUIPMENT/FURNITURE 49,092 31,231 13,656 31,231 49,272 FIRE 2,748,338 3,125,468 1,745,936 3,036,546 3,247,803 113 i i PERSONNEL N — ! 111111 — — — r i N ail mu — — — NM NM = MI PERSONNEL DEPARTMENT SOURCE OF FUNDS: GENERAL FUND 2002-2003 BUDGET DEPARTMENT DESCRIPTION: The Personnel Department is responsible for recruitment, testing, training, labor relations (contract negotiations), and employee benefits. This department serves as staff liaison for the Civil Service Board. The Personnel Director also serves as the City's Risk Manager. OBJECT CODES 4102 REGULAR SALARIES Personnel and Risk Management Director Personnel Assistant POSITION SUMMARY DEPARTMENT CITY MANAGER AUTHORIZED RECOMMENDED RECOMMENDED 01-02 02-03 02-03 0.50 0.50 0.50 0.50 0.50 0.50 TOTAL 1.00 1.00 1.00 OBJECT ACCOUNT CODES TITLE OBJECT CODE EXPLANATIONS EXPLANATION 4201 Contract Services, Private Legal Services $50,000 Recruitment: Advertising 4,000 Oral Boards 650 Written Exams 4,500 Applicant Fingerprinting 1,000 Background Checks 1,000 Recruitment Flyers 1,500 Employee Service Pins 1,300 Phone Maintenance 300 Office Machine Maintenance 50 Total $64,300 4251 Contract Services, Government Employee Appeals $5,000 South Bay Cities' Council Of Governments Salary Survey Update 1,000 Total $6,000 114 CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 001 GENERAL FUND 2000-01 2001-02 2001-02 2001-02 2002-03 1200 MANAGEMENT/SUPPORT EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST 1203 PERSONNEL (THRU JAN) 4100 PERSONAL SERVICES 4102 REGULAR SALARIES 68,980 71,979 44,424 73,371 77,908 4111 ACCRUAL CASH IN 3,137 3,088 3,088 3,330 4180 RETIREMENT 5,009 5,234 3,236 5,201 5,678 4188 EMPLOYEE BENEFITS 20,844 28,744 12,586 26,617 31,211 4189 MEDICARE BENEFITS 1,057 1,015 663 1,095 1,099 PERSONAL SERVICES 99,027 110,060 60,909 109,372 119,226 4200 CONTRACT SERVICES 4201 CONTRACT SERV/PRIVATE 83,760 83,175 57,092 83,175 64,300 4251 CONTRACT SERVICE/GOVT 6,043 7,000 1,023 5,500 6,000 CONTRACT SERVICES 89,803 90,175 58,115 88,675 70,300 4300 MATERIALS/SUPPLIES/OTHER 4304 TELEPHONE 1,437 1,350 598 1,350 1,400 4305 OFFICE OPER SUPPLIES 5,112 4,500 2,219 4,000 5,500 4315 MEMBERSHIP 894 820 524 820 820 4317 CONFERENCE/TRAINING 8,951 14,650 3,301 10,000 16,100 4320 MEDICAL EXAMS 9,726 18,925 6,256 12,000 18,925 4390 COMPUTER REPLACEMENT CHRGS 3,289 7,298 4,256 7,298 11,354 4396 INSURANCE USER CHARGES 3,352 3,663 2,135 3,663 4,008 MATERIALS/SUPPLIES/OTHER 32,761 51,206 19,289 39,131 58,107 PERSONNEL 221,591 251,441 138,313 237,178 247,633 115 DEPARTMENT coverage for (1) Municipal Code. purchase of the PERSONNEL DEPARTMENT AUTO/PROPERTY/BONDS SOURCE OF FUNDS: INSURANCE FUND 2002-2003 BUDGET DESCRIPTION: This account reflects premium charges for the purchase of the City's insurance all high-value vehicles, (2) property, and (3) required public officials bonds as specified in the There are no salaries charged to this account. The City's Risk Manager is responsible for required coverage. OBJECT CODES 4201 OBJECT CODE EXPLANATIONS ACCOUNT EXPLANATION TITLE Contract Services, Private 4324 Claims/Settlements Property Insurance Premium Auto Physical Damage (Includes Comprehensive and Collision Coverage for All High Value Vehicles) Bond Premiums City Manager (Year 1 of 3) City Clerk (Year 4 of 4) Blanket Public Employee Bond (Year 2of 3) Finance Director (Annual) City Treasurer (Annual) Total $17,000 9,600 317 89 539 400 400 $28,345 $10,000 116 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 705 INSURANCE FUND 2000-01 2001-02 2001-02 2001-02 2002-03 1200 MANAGEMENT/SUPPORT EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST 1210 AUTO/PROPERTY/BONDS (THRU JAN) 4200 CONTRACT SERVICES 4201 CONTRACT SERV/PRIVATE CONTRACT SERVICES 4300 MATERIALS/SUPPLIES/OTHER 4324 CLAIMS/SETTLEMENTS MATERIALS/SUPPLIES/OTHER AUTO/PROPERTY/BONDS 18,532 25,500 24,221 25,500 28,345 18,532 25,500 24,221 25,500 28,345 (427) 10,000 1,000 10,000 (427) 10,000 1,000 10,000 18,105 35,500 24,221 26,500 38,345 117 PERSONNEL DEPARTMENT AIR QUALITY MANAGEMENT DISTRICT (AQMD) EMISSION CONTROL PROGRAM SOURCE OF FUNDS: AB 2766 AIR QUALITY DEVELOPMENT FUND 2002-2003 BUDGET DEPARTMENT DESCRIPTION: Funds received from AB 2766/AQMD Emission Control Bill are deposited in the Air Quality Development Fund since they require separate accounting. Programs which reduce mobile source emissions are eligible for funding from these monies. OBJECT CODE EXPLANATIONS OBJECT ACCOUNT EXPLANATION CODES TITLE 4327 AQMD Incentives 5403 Vehicles Employee Incentives for Participation in Program (Ride -share, Walking, Bicycling) Replacement of Building Department Vehicle per the Equipment Replacement Schedule (Alternative Fuel Vehicle to be Purchased with AQMD Funds) $1,500 $18,000 118 1 1 1 1 t t 1 1 z J 1 1 CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 152 AIR QUALITY MGMT DIST FUND 2000-01 2001-02 2001-02 2001-02 2002-03 3700 INTERGOVERNMENTAUFEDERAL EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST 3701 EMISSION CONTROL (THRU JAN) 4300 MATERIALS/SUPPLIES/OTHER 4327 AQMD INCENTIVES MATERIALS/SUPPLIES/OTHER 5400 EQUIPMENT/FURNITURE 5403 VEHICLES EQUIPMENT/FURNITURE EMISSION CONTROL 720 1,500 485 1,000 1,500 720 1,500 485 1,000 1,500 18,000 18,000 720 1,500 485 1,000 19,500 119 PERSONNEL DEPARTMENT GENERAL APPROPRIATIONS SOURCE OF FUNDS: GENERAL FUND 2002-2003 BUDGET DEPARTMENT DESCRIPTION: General Appropriations provides secretarial support services for all City departments. Purchases of central stores office supplies are made from this account; charges are then made to individual departments as use occurs. Also, services that benefit all departments (i.e., maintenance of copiers and the postage meter, etc.) are paid from this account. OBJECT CODES POSITION SUMMARY DEPARTMENT CITY MANAGER AUTHORIZED RECOMMENDED RECOMMENDED 01-02 02-03 02-03 4102 REGULAR SALARIES Secretary 1.00 1.00 1.00 TOTAL 1.00 1.00 1.00 OBJECT ACCOUNT CODES TITLE OBJECT CODE EXPLANATIONS EXPLANATION 4201 Contract Services, Private Copier Maintenance $9,200 Postage Meter Rental 685 Postage Machine Maintenance 420 Postage Scale Maintenance 116 Fax Machine Maintenance 425 Phone Maintenance 25 Office Machine Maintenance 20 Total $10,891 CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 001 GENERAL FUND 2000-01 2001-02 2001-02 2001-02 2002-03 1200 MANAGEMENT/SUPPORT EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST 1208 GENERAL APPROPRIATIONS (THRU JAN) 4100 PERSONAL SERVICES 4102 REGULAR SALARIES 44,959 47,203 18,528 33,233 39,018 4111 ACCRUAL CASH IN 7,552 4,238 4,238 5,442 4180 RETIREMENT 3,355 3,535 1,388 2,417 2,923 4188 EMPLOYEE BENEFITS 2,834 3,415 3,991 7,259 8,553 4189 MEDICARE BENEFITS 782 684 269 482 566 PERSONAL SERVICES 59,482 59,075 24,176 47,629 56,502 4200 CONTRACT SERVICES 4201 CONTRACT SERV/PRIVATE CONTRACT SERVICES 10,816 11,025 8,639 11,385 10,891 10,816 11,025 8,639 11,385 10,891 4300 MATERIALS/SUPPLIES/OTHER 4304 TELEPHONE 130 150 56 150 150 4305 OFFICE OPER SUPPLIES (26,107) (35,592) (23,993) (34,505) (35,305) 4390 COMPUTER REPLACEMENT CHRGS 2,227 4,321 2,520 4,321 8,584 4396 INSURANCE USER CHARGES 1,600 1,861 1,085 1,861 2,055 MATERIALS/SUPPLIES/OTHER (22,150) (29,260) (20,332) (28,173) (24,516) 5400 EQUIPMENT/FURNITURE 5401 EQUIP -LESS THAN $1,000 5402 EQUIP -MORE THAN $1,000 EQUIPMENT/FURNITURE 1,168 1,168 GENERAL APPROPRIATIONS 49,316 40,840 12,483 30,841 42,877 121 PERSONNEL DEPARTMENT LIABILITY INSURANCE SOURCE OF FUNDS: INSURANCE FUND 2002-2003 BUDGET DEPARTMENT DESCRIPTION: The Liability Insurance account reflects charges for the purchase and maintenance of the City's liability insurance. Processing of claims filed against the City, administration of the City's contract with the liability claims administrator, litigation management, and safety programming is the responsibility of the Risk Manager. OBJECT CODES 4102 REGULAR SALARIES Personnel and Risk Management Director Personnel Assistant POSITION SUMMARY DEPARTMENT AUTHORIZED RECOMMENDED 01-02 02-03 0.25 CITY MANAGER RECOMMENDED 02-03 0.25 0.25 0.25 0.25 0.25 TOTAL 0.50 0.50 0.50 OBJECT CODES 4201 ACCOUNT TITLE OBJECT CODE EXPLANATIONS EXPLANATION Contract Services, Private 4251 Contract Services, Government 4324 Claims/Settlements Claims Administration Contract Independent Cities Risk Management Authority Liability Insurance Premium Supplemental Risk Premium Actuarial Study ($4,000 Funded from Independent Cities Risk Management Authority (ICRMA) Pool Grant Total Application Fee, Alternate Joint Powers Risk Management and Insurance Pool Claims and Settlements $12,975 140,000 73,000 500 $226,475 $1,500 $350,000 The City carries excess liability insurance and maintains a self-insured retention (S.I.R.) level of $250,000. r 122 705 INSURANCE FUND 1200 MANAGEMENT/SUPPORT 1209 LIABILITY INSURANCE CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 2001-02 2001-02 2001-02 2002-03 EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST (THRU JAN) 4100 PERSONAL SERVICES 4102 REGULAR SALARIES 34,489 35,990 22,212 36,686 39,056 4111 ACCRUAL CASH IN 4,890 1,977 1,977 2,906 4180 RETIREMENT 2,504 2,617 1,618 2,600 2,848 4188 EMPLOYEE BENEFITS 4,587 5,560 3,025 5,237 5,775 4189 FICA 528 545 332 548 549 PERSONAL SERVICES 46,998 46,689 27,187 47,048 51,134 4200 CONTRACT SERVICES 4201 CONTRACT SERV/PRIVATE 111,258 202,460 127,131 202,000 226,475 4251 CONTRACT SERVICES/GOVT 1,500 CONTRACT SERVICES 111,258 202,460 127,131 202,000 227,975 4300 MATERIALS/SUPPLIES/OTHER 4305 OFFICE OPER SUPPLIES 151 500 47 250 500 4315 MEMBERSHIP 50 345 100 345 345 4317 CONFERENCE/TRAINING 539 4,400 908 3,200 3,200 4324 CLAIMS/SETTLEMENTS 259,440 350,000 74,888 150,000 350,000 MATERIALS/SUPPLIES/OTHER 260,180 355,245 75,943 153,795 354,045 LIABILITY INSURANCE 418,436 604,394 230,261 402,843 633,154 123 PERSONNEL DEPARTMENT UNEMPLOYMENT INSURANCE SOURCE OF FUNDS: INSURANCE FUND 2002-2003 BUDGET DEPARTMENT DESCRIPTION: The Unemployment Insurance account funds unemployment insurance benefits paid to eligible claimants. The Risk Manager is responsible for claims review and appeals of claims. The City is charged for the actual amount of unemployment insurance benefits paid to eligible ex-employees. (Individual Reimbursement Account Method) OBJECT ACCOUNT CODES TITLE OBJECT CODE EXPLANATIONS EXPLANATION 4186 Unemployment Benefits Unemployment Insurance Benefits Paid to Eligible Claimants $10,000 124 CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 705 INSURANCE FUND 2000-01 2001-02 2001-02 2001-02 2002-03 1200 MANAGEMENT/SUPPORT EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST 1215 UNEMPLOYMENT (THRU JAN) 4100 PERSONAL SERVICES 4186 UNEMPLOYMENT BENEFITS PERSONAL SERVICES UNEMPLOYMENT 7,902 10,000 2,645 7,500 10,000 7,902 10,000 2,645 7,500 10,000 7,902 10,000 2,645 7,500 10,000 125 PERSONNEL DEPARTMENT WORKERS' COMPENSATION SOURCE OF FUNDS: INSURANCE FUND 2002-2003 BUDGET DEPARTMENT DESCRIPTION: Costs associated with industrial injuries and purchase of excess workers' compensation insurance are charged to this account. The Risk Manager is responsible for administering the contract for third party claims administration and coordination of medical management and legal defense. OBJECT CODES 4102 REGULAR SALARIES Personnel and Risk Management Director Personnel Assistant POSITION SUMMARY DEPARTMENT CITY MANAGER AUTHORIZED RECOMMENDED RECOMMENDED 01-02 02-03 02-03 0.25 0.25 0.25 0.25 0.25 0.25 TOTAL 0.50 0.50 0.50 OBJECT ACCOUNT CODES TITLE OBJECT CODE EXPLANATIONS EXPLANATION 4201 Contract Services, Private Claims Administration $27,500 Excess Premiums 14,500 Actuarial Study ($4,000 Funded from Independent Cities Risk Management Authority (ICRMA) Pool Grant 500 Total $42,500 4251 Contract Services, Government California Self Insurance Assessment Fee $5,000 4324 Claims/Settlements Claims and Settlement Expenses $500,000 The City carries Excess Workers' Compensation Insurance above a Self -Insured Retention (S.I.R.) level of $325,000. 126 N 1 CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 705 INSURANCE FUND 2000-01 2001-02 2001-02 2001-02 2002-03 1200 MANAGEMENT/SUPPORT EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST 1217 WORKERS' COMPENSATION (THRU JAN) 4100 PERSONAL SERVICES 4102 REGULAR SALARIES 34,490 35,990 22,212 36,686 39,056 4111 ACCRUAL CASH IN 4,890 1,977 1,977 2,906 4180 RETIREMENT 2,505 2,617 1,618 2,600 2,848 4188 EMPLOYEE BENEFITS 4,588 5,560 3,026 5,238 5,775 4189 FICA 528 545 332 548 549 PERSONAL SERVICES 47,001 46,689 27,188 47,049 51,134 4200 CONTRACT SERVICES 4201 CONTRACT SERV/PRIVATE 40,686 41,300 37,547 37,547 42,500 4251 CONTRACT SERVICE/GOVT 3,009 5,000 2,409 2,500 5,000 CONTRACT SERVICES 43,695 46,300 39,956 40,047 47,500 4300 MATERIALS/SUPPLIES/OTHE 4305 OFFICE OPER SUPPLIES 1 500 5 500 500 4317 TRAINING/CONFERENCE 1,820 2,500 1,500 2,500 4324 CLAIMS/SETTLEMENTS 631,538 500,000 457,370 500,000 500,000 MATERIALS/SUPPLIES/OTHER 633,359 503,000 457,375 502,000 503,000 WORKERS' COMPENSATION 724,055 595,989 524,519 589,096 601,634 127 1 1 W V 0 ell an O M .. -. Mr .— .0 MN — art -IIIIII .. 101 POLICE DEPARTMENT SOURCE OF FUNDS: GENERAL FUND 2002-2003 BUDGET DEPARTMENT DESCRIPTION: The Police Department is responsible for preserving the peace, preventing crime and disorder by protecting life and property and the personal safety within the community through the enforcement of state laws and city ordinances, education and community services, all of which are accomplished by giving due consideration to efficient, economical, and timely operations. OBJECT CODES POSITION SUMMARY DEPARTMENT CITY MANAGER AUTHORIZED RECOMMENDED RECOMMENDED 01-02 02-03 02-03 4102 NON -SWORN POSITIONS Records Administrator 1.00 Secretary 1.00 Police Service Officer 8.00 Court Liaison 1.00 Crime Scene Investigator 0.97 TOTAL 11.97 1.00 1.00 8.00 1.00 0.90 11.90 1.00 1.00 8.00 1.00 0.90 11.90 SWORN POSITIONS Police Chief 1.00 1.00 1.00 Captain 1.00 1.00 1.00 Lieutenant 1.00 1.00 1.00 Sergeant 7.00 7.00 7.00 Police Officer 27.00 27.00 27.00 TOTAL 37.00 37.00 37.00 4112 PART TIME/TEMPORARY Reserve TOTAL GRAND TOTAL 20.00 20.00 68.97 20.00 20.00 68.90 20.00 20.00 68.90 OBJECT CODE EXPLANATIONS OBJECT ACCOUNT CODES TITLE 4201 Contract Services, Private EXPLANATION Radio Maintenance 13,000 Uninterrupted Power Source Systems Maintenance 3,072 Office Machine Maintenance 1,035 Medical Services -Sexual Assault Response Team (SART) 10,000 Statewide Prisoner Transportation 2,500 Range Training and Equipment 15,000 Background Investigations and Polygraph 2,500 128 POLICE DEPARTMENT SOURCE OF FUNDS: GENERAL FUND 2002-2003 BUDGET OBJECT ACCOUNT CODES TITLE OBJECT CODE EXPLANATIONS (continued) EXPLANATION 4201 Contract Services, Private Pager Service 200 Medical Waste Disposal 500 Document Shredding Services 2,100 Phone Maintenance 3,171 Computer Repairs 5,000 Wireless Modem -Mobile Digital Computers 6,000 South Bay Youth Project 3,000 Mobile Digital Computers Maintenance 5.000 Total $72,078 4251 Contract Services, Government Police Dispatch Services $374,884 Records Management System/Dispatching Software 42,000 Fingerprint/Motor Vehicle/Booking Fees 4.000 Total $420,884 129 1 1 1 1 1 1 1 t 1 1 1 1 001 GENERAL FUND 2100 POLICE 2101 POLICE CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 2001-02 2001-02 2001-02 2002-03 EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST (THRU JAN) 4100 PERSONAL SERVICES 4102 REGULAR SALARIES 2,711,021 3,097,703 1,498,059 2,769,716 3,168,822 4105 SPECIAL DUTY PAY 51,266 54,405 30,096 51,141 54,532 4106 REGULAR OVERTIME 266,846 268,040 114,608 250,000 268,000 4111 ACCRUAL CASH IN 565,552 350,215 223,406 350,215 434,171 4112 PART TIME TEMPORARY 1,612 5,000 325 325 1,000 4117 SHIFT DIFFERENTIAL 4,208 4,200 3,315 5,700 5,700 4118 TRAINING OFFICER 10,015 9,000 2,827 5,000 9,000 4180 RETIREMENT 764,166 907,650 468,300 782,498 947,828 4187 UNIFORM EXPENSE 41,825 47,920 23,081 43,000 41,320 4188 EMPLOYEE BENEFITS 213,963 284,178 138,305 255,419 319,686 4189 MEDICARE BENEFITS 30,059 26,174 17,533 29,224 39,943 PERSONAL SERVICES 4,660,533 5,054,485 2,519,855 4,542,238 5,290,002 4200 CONTRACT SERVICES 4201 CONTRACT SERV/PRIVATE 57,144 55,053 37,557 55,053 72,078 4251 CONTRACT SERVICE/GOVT 328,711 386,805 213,233 386,805 420,884 CONTRACT SERVICES 385,855 441,858 250,790 441,858 492,962 4300 MATERIALS/SUPPLIES/OTHER 4304 TELEPHONE 56,959 52,455 28,734 50,000 52,455 4305 OFFICE OPER SUPPLIES 28,340 32,885 18,107 32,885 32,885 4306 PRISONER MAINTENANCE 5,972 6,000 2,995 6,000 6,000 4307 RADIO MAINTENANCE 1,943 3,500 2,013 3,500 3,500 4309 MAINTENANCE MATERIALS 4,998 4,600 2,383 4,600 4,600 4312 TRAVEL EXPENSE , POST 7,785 10,000 3,611 7,000 7,000 4313 TRAVEL EXPENSE, STC 3,362 4,500 1,581 4,500 5,533 4315 MEMBERSHIP 536 1,330 670 1,330 1,930 4317 CONFERENCE/TRAINING 8,529 17,375 5,890 15,000 18,975 4390 COMPUTER REPLACEMENT CHRGS 103,215 130,536 76,146 130,536 27,141 4395 EQUIP REPLACEMENT CHARGES 290,112 294,896 172,025 294,896 287,374 4396 INSURANCE USER CHARGES 588,077 528,908 308,531 528,908 584,702 MATERIALS/SUPPLIES/OTHER 1,099,828 1,086,985 622,686 1,079,155 1,032,095 5400 EQUIPMENT/FURNITURE 5401 EQUIP -LESS THAN $1,000 620 620 620 5402 EQUIP -MORE THAN $1,000 939 19,380 10,892 14,000 EQUIPMENT/FURNITURE 939 20,000 11,512 14,620 POLICE 6,147,155 6,603,328 3,404,843 6,077,871 6,815,059 130 POLICE DEPARTMENT C.O.P.S. PROGRAM SOURCE OF FUNDS: SUPPLEMENTAL LAW ENFORCEMENT FUND 2002-2003 BUDGET DEPARTMENT DESCRIPTION: The Citizen's Option for Public Safety (COPS) program, established by the state legislature in fiscal year 1996-97, provides funding for local agencies for the purpose of ensuring public safety. Funds must be used for front line municipal police services and must supplement and not supplant existing funding. OBJECT CODE EXPLANATIONS OBJECT ACCOUNT EXPLANATION CODES TITLE 4201 Contract Services, Private Police Facility Needs Study $30,000 4251 Contract Services, Government Special Event Security $15,000 5402 Equipment - More Than $1,000 Document Imaging System $60,000 Furniture for New Sergeant's Office and New Detective Position 5,000 Heavy Duty Shelving for Storage Room 6.000 Total $71,000 5602 Improvements Other Than Buildings Remodel of Men's Locker Room $14,000 131 CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 153 SUPP LAW ENF SERV (SLESF) 2000-01 2001-02 2001-02 2001-02 2002-03 2100 POLICE EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST 2106 C.O.P.S. PROGRAM (THRU JAN) 4200 CONTRACT SERVICES 4201 CONTRACT SERV/PRIVATE 5,668 11,852 11,851 11,851 30,000 4251 CONTRACT SERVICES/GOVT 7,774 7,773 7,773 15,000 CONTRACT SERVICES 5,668 19,626 19,624 19,624 45,000 5400 EQUIPMENT/FURNITURE 5401 EQUIP -LESS THAN $1,000 12,438 20,867 6,322 18,867 5402 EQU1P-MORE THAN $1,000 15,581 90,764 2,095 85,764 71,000 5403 VEHICLES 34,800 18,667 34,800 EQUIPMENT/FURNITURE 28,019 146,431 27,084 139,431 71,000 5600 BUILDINGS/IMPROVEMENTS 5601 BUILDINGS 1,125 5602 IMPRVMNTS OTHER THAN BLDGS 8,286 6,150 8,286 14,000 BUILDINGS/IMPROVEMENTS 1,125 8,286 6,150 8,286 14,000 C.O.P.S. PROGRAM 34,812 174,343 52,858 167,341 130,000 132 POLICE DEPARTMENT COMMUNITY SERVICES DIVISION SOURCE OF FUNDS: PARKING FUND 2002-2003 BUDGET DEPARTMENT DESCRIPTION: The Community Services Division is responsible for the enforcement of Municipal and California Vehicle Codes, servicing parking complaints, assisting in directing traffic, maintaining and operating parking meters. The Community Services Department is also responsible for servicing animal problems throughout the City, responding to complaints, caring for injured animals, patrolling for potential problems (i.e. prevent animal nuisance), and enforcement of Municipal and State laws. OBJECT CODES 4102 NON -SWORN POSITIONS POSITION SUMMARY DEPARTMENT CITY MANAGER AUTHORIZED RECOMMENDED RECOMMENDED 01-02 02-03 02-03 Field Supervisor 2.00 2.00 Meter Specialist 1.00 1.00 Community Services Officer 7.00 7.00 Meter Maintenance Technician 1.00 1.00 Administrative Review Investigator 1.00 1.00 TOTAL 12.00 12.00 SWORN POSITIONS Police Lieutenant 1.00 2.00 1.00 7.00 1.00 1.00 12.00 1.00 1.00 TOTAL 1.00 1.00 1.00 4112 PART TIME/ TEMPORARY Hearing Officer 1.00 1.00 1.00 TOTAL 1.00 1.00 1.00 GRAND TOTAL 14.00 14.00 14.00 OBJECT CODE EXPLANATIONS OBJECT ACCOUNT CODES TITLE 4201 Contract Services, Private EXPLANATION Animal Disposal $3,168 Emergency Veterinary Service, After Hours 1,000 Animal Hospital Emergency Veterinary Service 1,000 Radio Maintenance . 2,500 Vector Control - Bee Removal 1,500 Copier Maintenance/Usage 400 Ticket Writer Maintenance Contract 540 Office Machine Maintenance 250 Pager Service 60 Refunds of Towing Expenses 1,600 Phone Maintenance 567 Total $12,585 133 POLICE DEPARTMENT COMMUNITY SERVICES DIVISION SOURCE OF FUNDS: PARKING FUND 2001-2002 BUDGET OBJECT CODE EXPLANATIONS (continued) OBJECT ACCOUNT EXPLANATION CODES TITLE 4251 Contract Services, Government El Segundo Dispatch Services Shelter Costs Total 5402 Equipment More Than $1,000 Upgrade Meter Management System $46,860 3.000 $49,860 .$14,000 134 110 PARKING FUND 3300 PARKING FACILITIES 3302 COMMUNITY SERVICES CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 2001-02 2001-02 2001-02 2002-03 EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST (THRU JAN) 4100 PERSONAL SERVICES 4102 REGULAR SALARIES 523,938 597,053 334,124 578,182 625,741 4106 REGULAR OVERTIME 6,350 8,000 1,468 4,000 8,000 4111 ACCRUAL CASH IN 67,193 25,992 14,381 25,992 38,981 4112 PART TIME/TEMPORARY 15,014 11,100 3,098 5,400 9,173 4117 SHIFT DIFFERENTIAL 4,464 6,000 2,929 5,100 6,000 4118 FIELD TRAINING OFFICER 500 409 409 500 4180 RETIREMENT 61,403 70,348 38,950 65,110 72,183 4187 UNIFORM EXPENSE 5,220 6,880 3,873 5,965 5,020 4188 EMPLOYEE BENEFITS 54,075 82,753 37,383 66,176 75,361 4189 MEDICARE BENEFITS 4,450 , 4,363 2,537 5,516 4,090 PERSONAL SERVICES 742,107 812,989 439,152 761,850 845,049 4200 CONTRACT SERVICES 4201 CONTRACT SERV/PRIVATE 4251 CONTRACT SERVICES/GOVT CONTRACT SERVICES 8,870 12,410 5,077 10,000 12,585 36,884 44,100 22,761 44,100 49,860 45,754 56,510 27,838 54,100 62,445 4300 MATERIALS/SUPPLIES/OTHER 4304 TELEPHONE 3,506 3,000 1,633 3,000 . 3,000 4305 OFFICE OPER SUPPLIES 5,923 9,500 6,670 9,500 9,500 4307 RADIO MAINTENANCE 243 1,600 600 1,600 4309 MAINTENANCE MATERIALS 13,963 14,151 5,655 14,151 14,151 4315 MEMBERSHIP 375 100 375 375 4317 CONFERENCE/TRAINING 4,235 6,550 1,941 4,000 6,550 4390 COMPUTER REPLACEMENT CHRGS 5,730 8,419 4,914 8,419 33,472 4395 EQUIP REPLACEMENT CHARGES 96,328 91,365 53,298 91,365 88,074 4396 INSURANCE USER CHARGES 60,248 80,305 46,844 80,305 92,570 MATERIALS/SUPPLIES/OTHER 190,176 215,265 121,055 211,715 249,292 4900 DEPRECATION 4901 DEPRECIATION/MACH/EQUIP 1,705 400 400 1,705 4903 DEPRECIATION/BLDGS 1,185 900 900 1,185 4904 DEPRECIATION/IMPROVMNTS 6 DEPRECIATION 2,896 1,300 1,300 2,890 5400 EQUIPMENT/FURNITURE 5401 EQUIP -LESS THAN $1,000 916 900 900 5402 EQUIP -MORE THAN $1,000 5499 NON -CAPITALIZED ASSETS 209,805 209,356 209,356 14,000 EQUIPMENT/FURNITURE 916 210,705 209,356 210,256 14,000 135 1 r 1 1 1 1 1 1 1 1 1 1 1 1 1 1 110 PARKING FUND 3300 PARKING FACILITIES 3302 COMMUNITY SERVICES CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 2001-02 2001-02 2001-02 2002-03 EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST (THRU JAN) 5600 BUILDINGS/IMPROVEMENTS 5602 IMPRVMTS OTHER THN BLDG 2,500 2,500 BUILDINGS/IMPROVEMENTS 2,500 2,500 COMMUNITY SERVICES 981,849 1,299,269 797,401 1,241,721 1,173,676 136 POLICE DEPARTMENT CROSSING GUARD DIVISION SOURCE OF FUNDS: GENERAL FUND 2002-2003 BUDGET DEPARTMENT DESCRIPTION: The Crossing Guard section of the Community Services Department is responsible for the administration of the contract which provides crossing guard services to the children of Hermosa Beach. OBJECT CODE EXPLANATIONS OBJECT ACCOUNT EXPLANATION CODES TITLE 4201 Contract Services, Private Crossing Guard Service Contract $61,888 137 001 GENERAL FUND 2100 POLICE 2102 CROSSING GUARD 4200 CONTRACT SERVICES 4201 CONTRACT SERV/PRIVATE CONTRACT SERVICES CROSSING GUARD CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 2000-01 2001-02 2001-02 2001-02 2002-03 EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST (THRU JAN) 54,660 60,085 60,085 60,085 61,888 54,660 60,085 60,085 60,085 61,888 54,660 60,085 60,085 60,085 61,888 138 POLICE DEPARTMENT DIAL -A -TAXI PROGRAM SOURCE OF FUNDS: PROPOSITION A FUND 2002-2003 BUDGET DEPARTMENT DESCRIPTION: : The Dial -a -Taxi Program provides service to seniors and disabled residents of Hermosa Beach and Redondo Beach. Eligible residents purchase taxi vouchers which are good for one-way trips to selected satellite points. (The Dial -a -Taxi Program was implemented in March, 2002) OBJECT ACCOUNT CODES TITLE OBJECT CODE EXPLANATIONS EXPLANATION 4201 Contract Services, Private Cost of Taxi Vouchers $25,000 139 145 PROPOSITION "A" FUND 3400 PUBLIC TRANSIT 3404 DIAL -A -TAXI PROGRAM CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 4200 CONTRACT SERVICES 4201 CONTRACT SERVICE/PRIVAT CONTRACT SERVICES DIAL -A -TAXI PROGRAM 2000-01 2001-02 2001-02 2001-02 2002-03 EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST (THRU JAN) 140 15,000 25,000 15,000 25,000 15,000 25,000 POLICE DEPARTMENT DOMESTIC VIOLENCE ADVOCACY PROGRAM SOURCE OF FUNDS: BEACH CITIES HEALTH DISTRICT 2002-2003 BUDGET DEPARTMENT DESCRIPTION: This program, which is sponsored by Beach Cities Health District, provides advocates to assist victims of domestic violence in Hermosa Beach. The program offers resources, follows and supports clients through legal and community systems to break free from the violence, trains police officers, and collects data for the improvement of the delivery systems associated with domestic violence. POSITION SUMMARY DEPARTMENT CITY MANAGER OBJECT AUTHORIZED RECOMMENDED RECOMMENDED CODES 01-02 02-03 02-03 4102 REGULAR SALARIES Crime Scene Investigator 0.03 0.10 0.10 TOTAL 0.03 0.10 0.10 4112 PART-TIME/TEMPORARY Coordinator 1.00 0.00 0.00 Court Advocate 2.00 0.00 0.00 TOTAL 3.00 0.00 0.00 GRAND TOTAL 3.03 0.10 0.10 OBJECT ACCOUNT CODES TITLE OBJECT CODE EXPLANATIONS EXPLANATION 4201 Contract Services, Private Domestic Violence Trainer/Guest Speaker $1,500 141 1 t t 1 1 t 1 1 1 CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 150 GRANTS FUND 2000-01 2001-02 2001-02 2001-02 2002-03 2100 POLICE EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST 2110 BCHD DOM VIOLENCE ADVOCACY PGM (THRU JAN) 4100 PERSONAL SERVICES 4102 REGULAR SALARIES 1,923 1,869 828 1,749 4,936 4106 REGULAR OVERTIME 966 28 4111 ACCRUAL CASH IN 49 109 109 58 4112 PART TIME TEMPORARY 7,720 5,000 4180 RETIREMENT 117 138 65 138 353 4187 UNIFORMS 16 18 8 18 48 4188 EMPLOYEE BENEFITS 197 258 106 258 731 4189 FICA 617 PERSONAL SERVICES 3,268 10,620 1,144 2,272 11,126 4200 CONTRACT SERVICES 4201 CONTRACT SERV/PRIVATE 600 1,565 700 1,500 CONTRACT SERVICES 600 1,565 700 1,500 4300 MATERIALS/SUPPLIES/OTHER 4309 MAINTENANCE MATERIALS 2,815 700 2,000 MATERIALS/SUPPLIES/OTHER 2,815 700 2,000 BCHD DOM VIOLENCE ADV PROG 3,868 15,000 1,144 3,672 14,626 142 i i IN MN 6111 NO UN IN Sit SIN 110 OM US all an mg AIM MS al PUBLIC WORKS DEPARTMENT ADMINISTRATION AND ENGINEERING DIVISION SOURCE OF FUNDS: GENERAL FUND 2002-2003 BUDGET DEPARTMENT DESCRIPTION: The administration function coordinates and blends the efforts of all divisions of the Public Works Department in accomplishing the directives of the City Council and City Manager; includes engineering and management of capital improvement projects. OBJECT CODES 4102 REGULAR SALARIES POSITION SUMMARY DEPARTMENT CITY MANAGER AUTHORIZED RECOMMENDED RECOMMENDED 01-02 02-03 02-03 Director 0.08 0.10 0.10 Assistant Engineer 2.00 2.00 2.00 Public Works Inspector 0.60 0.60 0.60 Administrative Assistant 1.00 1.00 1.00 Senior Clerk Typist 0.50 0.50 0.50 TOTAL 4.18 4.20 4.20 95% of Assistant Engineer salary is charged to Capital Improvement Projects. OBJECT CODE EXPLANATIONS OBJECT ACCOUNT EXPLANATION CODES TITLE 4201 Contract Services, Private Engineering Consultant $9,200 Phone Maintenance 2,121 Copy Services for Public Works Commission 9,000 Pager Service 360 Office Machine Maintenance 192 Infrastructure Appraisal, Governmental Accounting Standards Board 34 (GASB 34) 7,000 Secretarial Services for Public Works Commission 4.800 Total $32,673 5401 Equipment - Less Than $1,000 Digital Camera for Field Inspections and Reports $400 143 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 001 GENERAL FUND 2000-01 2001-02 2001-02 2001-02 2002-03 4200 CONST/ENG/ENF EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST 4202 PUBLIC WORKS ADMINISTRATION (THRU JAN) 4100 PERSONAL SERVICES 4102 REGULAR SALARIES 107,971 110,316 69,192 110,316 121,611 4106 REGULAR OVERTIME 5,000 351 2,000 5,000 4111 ACCRUAL CASH IN 5,897 2,719 823 2,719 5,175 4112 PART TIME/TEMPORARY 1,384 13,378 4180 RETIREMENT 8,080 8,151 5,119 8,263 17,458 4187 UNIFORM EXPENSE 6,645 11,500 2,696 11,500 8,000 4188 EMPLOYEE BENEFITS 12,490 9,342 7,549 9,342 16,904 4189 MEDICARE BENEFITS 1,598 1,600 1,121 1,600 1,671 PERSONAL SERVICES 142,682 148,628 88,235 159,118 175,819 4200 CONTRACT SERVICES 4201 CONTRACT SERV/PRIVATE CONTRACT SERVICES 8,820 27,460 10,861 27,460 32,673 8,820 27,460 10,861 27,460 32,673 4300 MATERIALS/SUPPLIES/OTHER 4304 TELEPHONE 18,024 17,600 8,578 17,600 17,600 4305 OFFICE OPER SUPPLIES 12,369 11,500 6,062 11,500 11,500 4315 MEMBERSHIP 453 1,350 915 1,350 1,500 4317 CONFERENCE/TRAINING ' 7,476 11,900 5,640 7,000 11,900 4390 COMPUTER REPLACEMENT CHRGS 11,053 17,365 10,129 17,365 53,168 4395 EQUIP REPLACEMENT CHARGES 9,960 10,758 6,272 10,758 12,720 4396 INSURANCE USER CHARGES 17,864 50,400 29,400 50,400 57,175 MATERIALS/SUPPLIES/OTHER 77,199 120,873 66,996 115,973 165,563 5400 EQUIPMENT/FURNITURE 5401 EQUIP -LESS THAN $1,000 411 825 94 825 400 5402 EQUIP -MORE THAN $1,000 1,001 EQUIPMENT/FURNITURE 1,412 825 94 825 400 PUBLIC WORKS ADMINISTRATION 230,113 297,786 166,186 303,376 374,455 144 PUBLIC WORKS DEPARTMENT BUILDING MAINTENANCE DIVISION SOURCE OF FUNDS: GENERAL FUND 2002-2003 BUDGET DEPARTMENT DESCRIPTION: The Building Maintenance Division is responsible for custodial care and maintenance of all City buildings, ensuring that all buildings remain in a neat and sanitary condition on a day to day basis. OBJECT CODES POSITION SUMMARY DEPARTMENT CITY MANAGER AUTHORIZED RECOMMENDED RECOMMENDED 01-02 02-03 02-03 4102 REGULAR SALARIES Superintendent 0.15 0.15 0.15 Crewleader 0.40 0.40 0.40 Maintenance II 1.00 1.00 1.00 TOTAL 1.55 1.55 1.55 OBJECT ACCOUNT CODES TITLE OBJECT CODE EXPLANATIONS EXPLANATION 4201 Contract Services, Private Janitorial Services $103,900 Pest Control - All City Buildings 5,000 Specialized Building Repairs 5,000 Annual Pest Control Contract 2,100 Council Chambers Sound System Maintenance 1,560 Steam Clean Police Department Carpets 750 Replace Theater Drapery 8.300 Total $126,610 5402 Equipment - More Than $1,000 Table Saw $1,900 145 CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 001 GENERAL FUND 2000-01 2001-02 2001-02 2001-02 2002-03 4200 CONST/ENG/ENF EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST 4204 BUILDING MAINTENANCE (THRU JAN) 4100 PERSONAL SERVICES 4102 REGULAR SALARIES 72,540 75,932 44,101 75,521 80,098 4106 REGULAR OVERTIME 2,897 2,500 1,228 2,500 2,500 4111 ACCRUAL CASH IN 4,945 1,249 2,547 1,249 2,334 4180 RETIREMENT 5,483 5,687 3,323 5,523 6,000 4188 EMPLOYEE BENEFITS 9,288 10,366 5,685 10,188 11,757 4189 MEDICARE BENEFITS 45 PERSONAL SERVICES 95,198 95,734 56,884 94,981 102,689 4200 CONTRACT SERVICES 4201 CONTRACT SERV/PRIVATE CONTRACT SERVICES 101,048 115,030 52,740 115,030 126,610 101,048 115,030 52,740 115,030 126,610 4300 MATERIALS/SUPPLIES/OTHER 4303 UTILITIES 100,691 144,707 60,849 144,707 160,400 4309 MAINTENANCE MATERIALS 24,760 18,500 10,029 18,500 18,500 4321 BUILDING SFTY/SECURITY 3,264 .4,500 3,497 4,500 6,000 4395 EQUIP REPLACEMENT CHARGES 9,867 10,625 6,195 10,625 9,907 4396 INSURANCE USER CHARGES 10,650 13,010 7,588 13,010 14,069 MATERIALS/SUPPLIES/OTHER 149,232 191,342 88,158 191,342 208,876 5400 EQUIPMENT/FURNITURE 5401 EQUIP -LESS THAN $1,000 5402 EQUIP -MORE THAN $1,000 EQUIPMENT/FURNITURE BUILDING MAINTENANCE 1,318 1,900 1,318 1,900 346,796 402,106 197,782 401,353 440,075 146 PUBLIC WORKS DEPARTMENT DOWNTOWN BUSINESS AREA ENHANCEMENT DIVISION SOURCE OF FUNDS: DOWNTOWN ENHANCEMENT FUND 2002-2003 BUDGET DEPARTMENT DESCRIPTION: The Public Works Department staff administers several contracts in the downtown area. OBJECT CODES POSITION SUMMARY DEPARTMENT CITY MANAGER AUTHORIZED RECOMMENDED RECOMMENDED 01-02 02-03 02-03 4102 REGULAR SALARIES Public Works Director 0.10 0.10 0.10 Associate Engineer 0.20 0.20 0.20 Superintendent 0.05 0.05 0.05 Crewleader 0.05 0.05 0.05 TOTAL 0.40 0.40 0.40 OBJECT ACCOUNT CODES TITLE OBJECT CODE EXPLANATIONS EXPLANATION 4201 Contract Services, Private Downtown Cleaning/Sweeping $126,950 Upper Pier Avenue Steam Cleaning 2,900 Palm Tree Fertilization/Maintenance 1,200 Tree Trimming 2,400 Audit of Parking Lots 2,300 Landscape Maintenance (Hermosa and Pier Avenues) 6.300 Total $142,050 4319 Special Events Installation/Removal of Holiday Flags, Holiday Decorations $8,540 Palm Tree Light Maintenance 1,500 Aloha Days 5,000 Unspecified Events 2,500 New Year's Celebration 25,000 St. Patrick's Day Parade 15,000 Total $57,540 147 CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 109 DOWNTOWN ENHANCEMENT FUND 2000-01 2001-02 2001-02 2001-02 2002-03 3300 PARKING FACILITIES EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST 3301 DOWNTOWN ENHANCEMENT (THRU JAN) 4100 PERSONAL SERVICES 4102 REGULAR SALARIES 28,216 31,637 18,787 31,198 33,305 4106 REGULAR OVERTIME 41 700 11 200 700 4111 ACCRUAL CASH IN 2,651 418 552 418 1,049 4112 PART TIME TEMPORARY 671 4180 RETIREMENT 2,083 2,279 1,392 2,248 2,463 4188 EMPLOYEE BENEFITS 3,108 3,827 2,087 3,672 4,131 4189 MEDICARE BENEFITS 341 355 231 377 368 PERSONAL SERVICES 37,111 39,216 23,060 38,113 42,016 4200 CONTRACT SERVICES 4201 CONTRACT SERV/PRIVATE CONTRACT SERVICES 128,510 134,164 123,169 134,164 142,050 128,510 134,164 123,169 134,164 142,050 4300 MATERIALS/SUPPLIES/OTHER 4309 MAINTENANCE MATERIALS 1,795 2,500 95 1,000 2,000 4319 SPECIAL EVENTS 72,429 52,379 35,534 52,379 57,540 4396 INSURANCE USER CHARGES 1,781 2,312 1,351 2,312 2,590 MATERIALS/SUPPLIES/OTHER 76,005 57,191 36,980 55,691 62,130 4900 DEPRECIATION 4901 DEPRECIATION/MACH/EQUIP 1,210 463 1,210 1,210 4903 DEPRECIATION/BLDGS 4904 DEPRECIATION/IMPROVMNTS DEPRECIATION 1,210 463 1,210 1,210 DOWNTOWN ENHANCEMENT 242,836 231,034 183,209 229,178 247,406 148 PUBLIC WORKS DEPARTMENT LIFEGUARD SERVICES AND BEACH MAINTENANCE DIVISION SOURCE OF FUNDS: DOWNTOWN ENHANCEMENT FUND 2002-2003 BUDGET DEPARTMENT DESCRIPTION: Contract lifeguard services and beach maintenance provided by the County of Los Angeles. OBJECT CODE EXPLANATIONS OBJECT ACCOUNT EXPLANATION CODES TITLE 4251 Contract Services, Government Lifeguard Services and Beach Maintenance, Second of Five Annual Payments for 1996-97 $55,000 149 CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 109 DOWNTOWN ENHANCEMENT FUND 2000-01 2001-02 2001-02 2001-02 2002-03 3300 PARKING FACILITIES EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST 3307 LIFEGUARD SERV/BEACH MAINT (THRU JAN) 4200 CONTRACT SERVICES 4251 CONTRACT SERVICES/GOV'T CONTRACT SERVICES LIFEGUARD SERV/BEACH MAINT 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 150 PUBLIC WORKS DEPARTMENT LIGHTING/LANDSCAPING/MEDIANS DIVISION SOURCE OF FUNDS: LIGHTING/LANDSCAPING FUND 2002-2003 BUDGET DEPARTMENT DESCRIPTION: The Street Lighting Division is responsible for maintenance and installation of Citywide street lighting, acts as liaison with the electric utility and maintains aesthetically pleasing landscaping for City median areas. OBJECT CODES POSITION SUMMARY DEPARTMENT CITY MANAGER AUTHORIZED RECOMMENDED RECOMMENDED 01-02 02-03 02-03 4102 REGULAR SALARIES Director 0.20 0.20 0.20 Superintendent 0.20 0.20 0.20 Associate Engineer 0.30 0.30 0.30 Crewleader 0.30 0.30 0.30 Maintenance II 3.00 3.00 3.00 TOTAL 4.00 4.00 4.00 OBJECT ACCOUNT CODES TITLE OBJECT CODE EXPLANATIONS EXPLANATION 4201 Contract Services, Private Tree Trimming, Medians $7,475 Contract Median Landscape Maintenance (2nd Street, 15th Street., 26th Street, 35th Street, The Strand, Hermosa Avenue, and Gould Median) 9,500 Tree Replacement 4,800 Median Re -Landscaping 3,500 Electrical Repairs 4,000 Median Maintenance for Artesia Boulevard from Pacific Coast Highway to Harper 5,200 Assessment Proceeding Costs 2.500 Total $36,975 4251 Contract Services, Government Caltrans Highway Agreement $14,000 Los Angeles County Tax Collection 2.500 Total $16,500 5401 Equipment - Less Than $1,000 14" Band Saw $900 5402 Equipment - More Than $1,000 Advanced Cable/Fault Locator $4,800 151 CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 105 LIGHTG/LANDSCAPG DIST FUND 2000-01 2001-02 2001-02 2001-02 2002-03 2600 LIGHTING/LANDSCAPING EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST 2601 LIGHTING/LANDSCAPING (MEDIANS) (THRU JAN) 4100 PERSONAL SERVICES 4102 REGULAR SALARIES 173,396 200,176 92,318 156,315 203,718 4106 REGULAR OVERTIME 1,363 1,000 338 1,000 1,000 4111 ACCRUAL CASH IN 4,863 3,094 5,345 3,094 3,799 4112 PART TIME/TEMPORARY 7,289 15,389 27,383 4180 RETIREMENT 13,189 14,931 6,913 11,369 15,195 4188 EMPLOYEE BENEFITS 22,966 21,857 11,956 21,146 26,868 4189 MEDICARE BENEFITS 2,371 2,065 1,888 2,651 1,675 PERSONAL SERVICES 225,437 243,123 134,147 222,958 252,255 4200 CONTRACT SERVICES 4201 CONTRACT SERV/PRIVATE 33,838 37,889 36,452 37,889 36,975 4251 CONTRACT SERVICE/GOVT 15,302 20,500 7,009 18,500 16,500 CONTRACT SERVICES 49,140 58,389 43,461 56,389 53,475 4300 MATERIALS/SUPPLIES/OTHER 4303 UTILITIES 137,119 188,235 80,591 188,235 188,000 4304 TELEPHONE 393 4309 MAINTENANCE MATERIALS 29,272 22,300 10,256 22,300 28,300 4395 EQUIP REPLACEMENT CHARGES 31,393 31,566 18,410 31,566 39,809 4396 INSURANCE USER CHARGES 30,237 32,925 19,208 32,925 36,962 MATERIALS/SUPPLIES/OTHER 228,414 275,026 128,465 275,026 293,071 5400 EQUIPMENT/FURNITURE 5401 EQUIP -LESS THAN $1,000 633 400 399 399 900 5402 EQUIP -MORE THAN $1,000 4,800 EQUIPMENT/FURNITURE 633 400 399 399 5,700 LIGHTING/LANDSCAPING (MEDIANS 503,624 576,938 306,472 554,772 604,501 152 PUBLIC WORKS DEPARTMENT PARKS DIVISION SOURCE OF FUNDS: GENERAL FUND 2001-2002 BUDGET DEPARTMENT DESCRIPTION: The Department provides cost effective landscape maintenance and aesthetically pleasing landscape for City parks; maintains upkeep of irrigation systems in City parks and maintains and replaces play equipment as needed. OBJECT CODES 4102 REGULAR SALARIES POSITION SUMMARY DEPARTMENT CITY MANAGER AUTHORIZED RECOMMENDED RECOMMENDED 01-02 02-03 02-03 Superintendent 0.15 0.15 0.15 Crewleader 0.70 0.70 0.70 Maintenance II 1.00 1.00 1.00 TOTAL 1.85 1.85 1.85 OBJECT CODE EXPLANATIONS OBJECT ACCOUNT CODES TITLE 4201 Contract Services, Private EXPLANATION Parks Maintenance $164,940 Additional Park Maintenance - Replanting 5,000 Specialized Equipment Rental 1,000 Pier Maintenance 31,300 Backflow Testing 3,000 Total $205,240 5402 Equipment - More Than $1,000 Irrigation Clock for Greenwood Park $3,600 153 CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 001 GENERAL FUND 2000-01 2001-02 2001-02 2001-02 2002-03 6100 PARKS AND RECREATION EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST 6101 PARKS (THRU JAN) 4100 PERSONAL SERVICES 4102 REGULAR SALARIES 87,903 92,618 54,082 92,457 97,707 4106 REGULAR OVERTIME 1,215 2,400 166 1,500 2,000 4111 ACCRUAL CASH IN 3,386 4,078 2,088 4,078 4,401 4180 RETIREMENT 6,610 6,937 4,056 6,743 7,318 4188 EMPLOYEE BENEFITS 9,262 10,584 5,996 10,990 13,049 4189 MEDICARE• BENEFITS 479 497 319 526 525 PERSONAL SERVICES 108,855 117,114 66,707 116,294 125,000 4200 CONTRACT SERVICES 4201 CONTRACT SERV/PRIVATE CONTRACT SERVICES 164,074 229,665 225,784 229,665 205,240 164,074 229,665 225,784 229,665 205,240 4300 MATERIALS/SUPPLIES/OTHER 4303 UTILITIES 106,111 123,500 58,863 120,000 120,000 4309 MAINTENANCE MATERIALS 20,494 22,400 8,064 22,400 22,400 4395 EQUIP REPLACEMENT CHRGS 28,864 19,880 11,599 19,880 18,825 4396 INSURANCE USER CHARGES 13,798 16,988 9,912 16,988 19,002 MATERIALS/SUPPLIES/OTHER 169,267 182,768 88,438 179,268 180,227 5400 EQUIPMENT/FURNITURE 5401 EQUIP -LESS THAN $500 2,000 1,365 2,000 5402 EQUIP -MORE THAN $500 6,979 2,400 3,600 EQUIPMENT/FURNITURE 6,979 4,400 1,365 2,000 3,600 PARKS 449,175 533,947 382,294 527,227 514,067 154 PUBLIC WORKS DEPARTMENT NORTH PIER PARKING STRUCTURE AND PARKING LOT A SOURCE OF FUNDS: DOWNTOWN ENHANCEMENT FUND 2002-2003 BUDGET DEPARTMENT DESCRIPTION: Administration of North Pier Parking Structure, Downtown Parking Lot A and Payment of the County's share of the Parking Structure Revenue. NORTH PIER PARKING STRUCTURE OBJECT CODE EXPLANATIONS OBJECT ACCOUNT EXPLANATION CODES TITLE 4201 Contract Services, Private Earthquake Insurance $9,000 Elevator Maintenance and Repairs 6,360 Elevator Lighting Repairs 1,200 Lighting System Maintenance 2,000 Repair and Testing of Fire Line Backflow Device and Valves 500 Total $19,060 4231 Contract Services, Parking Lot Parking Structure Operator $165,102 Operator DOWNTOWN PARKING LOT A OBJECT ACCOUNT CODES TITLE OBJECT CODE EXPLANATIONS EXPLANATION 4231 Contract Services, Parking Lot Lot A Operator Operator $150,937 COUNTY SHARE OF PARKING STRUCTURE REVENUE OBJECT CODE EXPLANATIONS OBJECT ACCOUNT EXPLANATION CODES TITLE 4251 Contract Services, Government Payment to LA County, Share of Parking Structure Revenue $98,452 155 CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 109 DOWNTOWN ENHANCEMENT FUND 2000-01 2001-02 2001-02 2001-02 2002-03 3300 PARKING FACILITIES EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST 3304 NORTH PIER PARKING STRUCTURE (THRU JAN) 4200 CONTRACT SERVICES 4201 CONTRACT SERV/PRIVATE 159,404 17,891 13,026 17,891 19,060 4231 CONTRACT SERV/PKG LOT OPERATOR 148,068 132,054 148,068 165,102 CONTRACT SERVICES 159,404 165,959 145,080 165,959 184,162 4300 MATERIALS/SUPPLIES/OTHER 4303 UTILITIES 22,639 40,200 18,754 40,200 40,200 4304 TELEPHONE 410 400 211 435 435 4309 MAINTENANCE MATERIALS 1,153 2,100 57 2,100 2,100 MATERIALS/SUPPLIES/OTHER 24,202 42,700 19,022 42,735 42,735 4900 DEPRECIATION 4903 DEPRECIATION/BLDGS 112,301 116,350 116,350 116,350 DEPRECIATION 112,301 116,350 116,350 116,350 5400 EQUIPMENT/FURNITURE 5401 EQUIP -LESS THAN $1,000 367 EQUIPMENT/FURNITURE 367 NORTH PIER PARKING STRUCTURE 296,274 325,009 164,102 325,044 343,247 3305 DOWNTOWN PARKING LOT A 4200 CONTRACT SERVICES 4201 CONTRACT SERV/PRIVATE 94,760 4231 CONTRACT SERV/PKG LOT OPERATOR 122,694 125,550 122,694 150,937 CONTRACT SERVICES 94,760 122,694 125,550 122,694 150,937 DOWNTOWN PARKING LOT A 94,760 122,694 125,550 122,694 150,937 3306 CO. SHARE PKG STRUCTURE REV. 4200 CONTRACT SERVICES 4251 CONTRACT SERVICES/GOV'T 90,871 118,327 107,553 98,452 CONTRACT SERVICES 90,871 118,327 107,553 98,452 CO. SHARE PKG STRUCTURE REV 90,871 118,327 107,553 98,452 156 PUBLIC WORKS DEPARTMENT SEWERS/STORM DRAIN DIVISION SOURCE OF FUNDS: SEWER FUND 2002-2003 BUDGET DEPARTMENT DESCRIPTION: The Sewer and Storm Drain Division is responsible for maintenance of sewers, storm drains, City sanitary sewer pump stations and inspection of all sewer demos and sewer lateral hook ups. OBJECT CODES POSITION SUMMARY DEPARTMENT CITY MANAGER AUTHORIZED RECOMMENDED RECOMMENDED 01-02 02-03 02-03 4102 REGULAR SALARIES Director 0.40 0.40 0.40 Superintendent 0.20 0.20 0.20 Associate Engineer 0.49 0.49 0.49 Public Works Inspector 0.40 0.40 0.40 Clerk Typist 0.50 0.50 0.50 Crewleader 0.60 0.60 0.60 Maintenance II 1.00 1.00 1.00 TOTAL 3.59 3.59 3.59 1% of Associate Engineer salary is charged to CDBG for general administration OBJECT CODE EXPLANATIONS OBJECT ACCOUNT EXPLANATION CODES TITLE 4201 Contract Services, Private Hydro Flushing $99,500 Storm Drain Management Services 54,270 Storm Drain Filter Cleaning 16,000 Storm Drain Catch Basin Cleaning 8,000 Video Taping of Storm Drain System 7,000 Dig Alert 1,500 Investigative Study, Possible Diversion of Dry Weather Flow 3,000 Monitoring of Water Quality 5,000 Emergencies 10.000 Total $204,270 4251 Contract Services, Government Catch Basin Clean Out $ 500 5402 Equipment - Less Than $1,000 Portable Drill $400 157 CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 160 SEWER FUND 2000-01 , 2001-02 2001-02 2001-02 2002-03 3100 STREETS/HWYS/STRM DRAINS EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST 3102 SEWERS/STORM DRAINS (THRU JAN) 4100 PERSONAL SERVICES 4102 REGULAR SALARIES 199,168 208,793 120,747 203,183 221,377 4106 REGULAR OVERTIME 2,261 4,800 1,631 3,000 4,800 4111 ACCRUAL CASH IN 5,325 3,645 3,169 3,169 4,367 4180 RETIREMENT 14,899 15,325 9,026 14,749 16,413 4188 EMPLOYEE BENEFITS 23,453 29,064 16,243 28,220 32,420 4189 MEDICARE BENEFITS 1,644 2,353 1,428 2,390 2,433 PERSONAL SERVICES 246,750 263,980 152,244 254,711 281,810 4200 CONTRACT SERVICES 4201 CONTRACT SERV/PRIVATE 126,802 156,270 140,486 156,270 204,270 4251 CONTRACT SERVICE/GOVT 842 3,900 500 1,000 500 CONTRACT SERVICES 127,644 160,170 140,986 157,270 204,770 4300 MATERIALS/SUPPLIES/OTHER ' 4303 UTILITIES 1,256 2,183 1,146 2,183 2,300 4309 MAINTENANCE MATERIALS 6,577 12,600 1,614 8,000 12,600 4395 EQUIP REPLACEMENT CHARGES 31,995 33,673 19,642 33,673 29,759 4396 INSURANCE USER CHARGES 41,559 51,531 30,058 51,531 51,406 MATERIALS/SUPPLIES/OTHER 81,387 99,987 52,460 95,387 96,065 5400 EQUIPMENT/FURNITURE 5401 EQUIP -LESS THAN $1,000 400 5402 EQUIP -MORE THAN $1,000 5,100 4,968 4,968 EQUIPMENT/FURNITURE 5,100 4,968 4,968 400 SEWERS/STORM DRAINS 455,781 529,237 350,658 512,336 583,045 158 PUBLIC WORKS DEPARTMENT STREET MAINTENANCE/TRAFFIC SAFETY DIVISION SOURCE OF FUNDS: GENERAL FUND; STATE GAS TAX FUND 2002-2003 BUDGET DEPARTMENT DESCRIPTION: The Street Maintenance Division is responsible for maintaining the public right of way to ensure pedestrian and vehicle safety. The division repairs and maintains streets, alleys, sidewalks, curbs and gutters; sweeping of streets and alleys is also performed. The Traffic Safety Division ensures the installation and maintenance of all mandated traffic control devices and necessary appurtenances, such as street name signs and warning devices. OBJECT CODES 4102 REGULAR SALARIES Director Superintendent Crewleader Maintenance II Maintenance I TOTAL POSITION SUMMARY DEPARTMENT AUTHORIZED RECOMMENDED 01-02 02-03 0.20 0.20 0.95 2.00 1.00 0.20 0.20 0.95 2.00 1.00 4.35 4.35 CITY MANAGER RECOMMENDED 02-03 0.20 0.20 0.95 2.00 1.00 4.35 OBJECT CODES , 4201 ACCOUNT TITLE Contract Services, Private OBJECT CODE EXPLANATIONS EXPLANATION 4251 Contract Services, Government 5402 Equipment - More than $1,000 Emergency Street Repairs Traffic Engineering Traffic Signal Maintenance Emergency Traffic Signal Repairs Hazardous Waste Removal Street Sweeping Holiday Flag Installation & Removal Total $10,000 18,000 3,000 8,000 3,000 197,900 4.290 $244,190 Air Quality Management District Equipment Permit $560 Portable Walk -Behind Line Striper $5,000 159 CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 001 GENERAL FUND 2000-01 2001-02 2001-02 2001-02 2002-03 3100 STREETS/HWYS/STRM DRAINS EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST 3104 STREET MAINT/TRAFFIC SAFETY (THRU JAN) 4100 PERSONAL SERVICES 4102 REGULAR SALARIES 175,710 212,101 125,597 214,262 228,111 4106 REGULAR OVERTIME 2,280 3,500 2,803 3,500 3,500 4111 ACCRUAL CASH IN 7,359 3,162 999 3,162 4,523 4112 PART TIME/TEMPORARY 1,189 4180 RETIREMENT 13,175 15,823 9,417 15,599 17,023 4188 EMPLOYEE BENEFITS 18,955 27,267 15,106 26,560 29,944 4189 MEDICARE BENEFITS 1,122 781 504 834 843 PERSONAL SERVICES 219,790 262,634 154,426 263,917 283,944 4200 CONTRACT SERVICES 4201 CONTRACT SERV/PRIVATE 205,083 335,631 277,830 335,631 244,190 4251 CONTRACT SERVICE/GOVT 369 1,460 1,320 560 560 CONTRACT SERVICES 205,452 337,091 279,150 336,191 244,750 4300 MATERIALS/SUPPLIES/OTHER 4303 UTILITIES 9,570 17,380 8,162 17,380 17,380 4309 MAINTENANCE MATERIALS 45,553 60,000 28,072 60,000 60,000 4395 EQUIP REPLACEMENT CHARGES 9,217 14,348 8,372 14,348 22,805 4396 INSURANCE USER CHARGES 97,906 97,674 56,971 97,674 101,894 MATERIALS/SUPPLIES/OTHER 162,246. 189,402 101,577 189,402 202,079 5400 EQUIPMENT/FURNITURE 5401 EQUIP -LESS THAN $1,000 645 400 399 399 5402 EQUIP -MORE THAN $1,000 6,100 6,100 5,000 EQUIPMENT/FURNITURE 645 6,500 399 6,499 5,000 STREET MAINT/TRAFFIC SAFETY 588,133 795,627 535,552 796,009 735,773 160 PUBLIC WORKS DEPARTMENT USED OIL BLOCK GRANT DIVISION SOURCE OF FUNDS: CALIFORNIA USED OIL BLOCK GRANT 2002-2003 BUDGET DEPARTMENT DESCRIPTION: This division accounts for costs related to the development, printing and distribution of promotional and educational materials for the Used Oil Recycling Program and promotion of nearby disposal facilities. OBJECT ACCOUNT CODES TITLE OBJECT CODE EXPLANATIONS EXPLANATION 4201 Contract Services, Private Publicity and Educational Materials Used to Promote Program $8,096 161 CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 160 SEWER FUND 2000-01 2001-02 2001-02 2001-02 2002-03 3100 STREETS/HWYS/STRM DRAINS EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST 3105 USED OIL BLOCK GRANT (THRU JAN) 4200 CONTRACT SERVICES 4201 CONTRACT SERV/PRIVATE CONTRACT SERVICES USED OIL BLOCK GRANT 5,797 5,797 8,096 5,797 5,797 8,096 5,797 5,797 8,096 162 PUBLIC WORKS DEPARTMENT EQUIPMENT SERVICE DIVISION SOURCE OF FUNDS: EQUIPMENT REPLACEMENT FUND 2002-2003 BUDGET DEPARTMENT DESCRIPTION: The Equipment Service Division provides for centralized repair and maintenance of all City vehicles and equipment. Activities range from minor repairs to major overhauls. The Division also evaluates the service life and advises vehicle replacement needs. OBJECT CODES POSITION SUMMARY DEPARTMENT CITY MANAGER AUTHORIZED RECOMMENDED RECOMMENDED 01-02 02-03 02-03 4102 REGULAR SALARIES Superintendent 0.05 0.05 0.05 Senior Equipment Mechanic 1.00 1.00 1.00 Equipment Mechanic 1.00 1.00 1.00 TOTAL 2.05 2.05 2.05 OBJECT ACCOUNT CODES TITLE OBJECT CODE EXPLANATIONS EXPLANATION 4201 Contract Services, Private Industrial Waste Removal $2,500 4251 Contract Services, Government Miscellaneous Equipment Permits/Fees $350 5401 Equipment - Less Than $1,000 Air Hoses with Reels, 25' $400 Air Hoses with Reels, 50' 800 20 -Gallon Sand Blaster 250 Portable Oil Drain 400 Propane Heaters, 2 600 Horizontal and Vertical Drum Slings 300 Total $2,750 5402 Equipment - More than $1,000 Plasma Cutter $1,700 Hazardous Waste Drums, 23 85 -Gallon Drums 2.500 Total $4,200 163 CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 715 EQUIPMENT REPLACEMENT FUND 2000-01 2001-02 2001-02 2001-02 2002-03 4200 CONST/ENG/ENF EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST 4206 EQUIPMENT SERVICE (THRU JAN) 4100 PERSONAL SERVICES 4102 REGULAR SALARIES 89,527 96,451 55,247 94,718 101,755 4106 REGULAR OVERTIME 1,500 1,800 1,291 1,800 1,800 4111 ACCRUAL CASH IN 10,295 2,306 3,058 2,306 4,622 4180 RETIREMENT 6,751 7,225 4,144 6,907 7,622 4188 EMPLOYEE BENEFITS 8,196 9,541 5,272 9,284 10,525 4189 FICA 515 560 325 549 590 PERSONAL SERVICES 116,784 117,883 69,337 115,564 126,914 4200 CONTRACT SERVICES 4201 CONTRACT SERV/PRIVATE 1,209 2,500 754 2,500 2,500 4251 CONTRACT SERVICES/GOVT 231 350 350 350 CONTRACT SERVICES 1,440 2,850 754 2,850 2,850 4300 MATERIALS/SUPPLIES/OTHER 4309 MAINTENANCE MATERIALS 3,668 3,000 2,844 3,000 3,500 4310 MOTOR FUELS AND LUBES 1,200 1,600 733 1,600 1,600 4311 AUTO MAINTENANCE 2,567 1,100 365 1,100 1,200 4396 INSURANCE USER CHARGES 10,613 15,481 9,030 15,481 16,142 MATERIALS/SUPPLIES/OTHER 18,048 21,181 12,972 21,181 22,442 4900 DEPRECIATION 4901 DEPRECIATION/MACH/EQUIPMENT 347 DEPRECIATION 347 786 786 786 786 5400 EQUIPMENT/FURNITURE 5401 EQUIP -LESS THAN $1,000 528 373 528 2,750 5402 EQUIP -MORE THAN $1,000 4,403 6,372 2,390 4,390 4,200 EQUIPMENT/FURNITURE 4,403 6,900 2,763 4,918 6,950 EQUIPMENT SERVICE 141,022 148,814 85,826 145,299 159,942 164 EQUIPMENT REPLACEMENT FUND DEPARTMENTAL EQUIPMENT AND MAINTENANCE SOURCE OF FUNDS: INTERNAL SERVICE CHARGES 2002-2003 BUDGET DEPARTMENT DESCRIPTION: Individual fuel costs, vehicle maintenance costs, heavy equipment and vehicle purchases are budgeted by department in the Equipment Replacement Fund, rather than included in the Equipment Service Department. Computer purchases are budgeted in Information Systems. Business machine purchases are budgeted by department. Vehicle, computer and business machine replacement schedules are located in the Appendix. New purchases, as opposed to replacement purchases per the replacement schedules are listed on the front of each schedule. Police Department computer equipment purchases are budgeted under the Police Department in the Equipment Replacement Fund rather than in Information Systems since they purchase their own hardware, as specified by the contract for the police records management system. 165 1 1 1 1 1 1 1 1 CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 715 EQUIPMENT REPLACEMENT FUND . 2000-01 2001-02 2001-02 2001-02 2002-03 EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST (THRU JAN) 1121 CITY CLERK 5400 EQUIPMENT/FURNITURE 5401 EQUIP -LESS THAN $1,000 EQUIPMENT/FURNITURE CITY CLERK 1202 FINANCE ADMINISTRATION 1,950 1,950 1,950 1,950 1,950 1,950 4300 MATERIALS/SUPPLIES/OTHER 4310 MOTOR FUELS AND LUBES 13 275 22 70 100 4311 AUTO MAINTENANCE 25 400 15 120 488 MATERIALS/SUPPLIES/OTHER 38 675 37 190 588 4900 DEPRECIATION 4902 DEPRECIATIONNEHICLES DEPRECIATION FINANCE ADMINISTRATION 1208 GENERAL APPROPRIATIONS 4900 DEPRECIATION 4901 DEPRECIATION/MACH/EQUIPMENT DEPRECIATION GENERAL APPROPRIATIONS 2101 POLICE 2,083 2,719 2,083 2,719 2,121 3,394 1,696 1,696 1,696 1,189 1,189 1,189 2,083 2,668 2,083 2,668 37 2,273 3,256 1,189 1,189 1,189 1,189 1,189 1,189 4300 MATERIALS/SUPPLIES/OTHER 4310 MOTOR FUELS AND LUBES 32,666 28,000 15,264 27,000 28,000 4311 AUTO MAINTENANCE 35,075 35,000 18,187 32,000 35,000 MATERIALS/SUPPLIES/OTHER 67,741 63,000 33,451 59,000 63,000 4900 DEPRECIATION 4901 DEPRECIATION/MACH/EQUIPMENT 5,120 5,120 17,790 4902 DEPRECIATIONNEHICLES 134,920 141,066 141,066 144,402 DEPRECIATION 140,040 141,066 146,186 162,192 5400 EQUIPMENT/FURNITURE 5402 EQUIP -MORE THAN $1,000 1,867 27,760 23,827 27,760 1,700 5403 VEHICLES 3,722 117,652 116,504 116,504 84,398 EQUIPMENT/FURNITURE 5,589 145,412 140,331 144,264 86,098 POLICE 213,370 349,478 173,782 349,450 311,290 166 CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 715 EQUIPMENT REPLACEMENT FUND 2000-01 2001-02 2001-02 2001-02 2002-03 EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST (THRU JAN) 2201 FIRE 4200 CONTRACT SERVICES 4251 CONTRACT SERVICES/GOV'T CONTRACT SERVICES 30,770 30,770 4300 MATERIALS/SUPPLIES/OTHER 4310 MOTOR FUELS AND LUBES 9,925 9,677 2,313 9,677 4311 AUTO MAINTENANCE 4,480 3,457 4,729 4,729 MATERIALS/SUPPLIES/OTHER 14,405 13,134 7,042 14,406 30,770 30,770 10,645 5,202 15,847 4900 DEPRECIATION 4901 DEPRECIATION/MACH/EQUIPMENT 204 100 100 100 4902 DEPRECIATIONNEHICLES 76,086 79,502 79,502 69,405 DEPRECIATION 76,290 79,602 79,602 69,505 5400 EQUIPMENT/FURNITURE 5402 EQUIP -MORE THAN $1,000 1,800 1,800 5403 VEHICLES 842 36,171 36,171 3,594 EQUIPMENT/FURNITURE 842 37,971 37,971 3,594 FIRE 91,537 161,477 7,042 131,979 119,716 2601 LIGHTING/LANDSCAPING (MEDIANS) 4200 CONTRACT SERVICES 4201 CONTRACT SERV/PRIVATE 3,000 CONTRACT SERVICES 3,000 4300 MATERIALS/SUPPLIES/OTHER 4310 MOTOR FUELS AND LUBES 2,279 2,200 1,234 2,200 2,300 4311 AUTO MAINTENANCE 1,403 1,560 906 1,560 1,560 MATERIALS/SUPPLIES/OTHER 3,682 3,760 2,140 3,760 3,860 4900 DEPRECIATION 4902 DEPRECIATIONNEHICLES DEPRECIATION 5,993 21,716 21,716 5,993 21,716 21,716 5400 EQUIPMENT/FURNITURE 5403 VEHICLES 184 150,000 150,876 150,876 EQUIPMENT/FURNITURE 184 150,000 150,876 150,876 LIGHTING/LANDSCAPING (MEDIANS) 9,859 175,476 153,016 176,352 167 31,151 31,151 38,011 1 1 I I I I I I I I 1 I I I I I I I I I I CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 715 EQUIPMENT REPLACEMENT FUND , 2000-01 2001-02 2001-02 2001-02 2002-03 EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST (THRU JAN) 3102 SEWERS/STORM DRAINS 4200 CONTRACT SERVICES 4201 CONTRACT SERV/PRIVATE 12,790 4,000 2,000 4,000 CONTRACT SERVICES 12,790 4,000 2,000 4,000 4300 MATERIALS/SUPPLIES/OTHER 4309 MAINTENANCE MATERIALS 104 2,000 2,000 2,000 4310 MOTOR FUELS AND LUBES 1,438 1,800 648 1,800 1,800 4311 AUTO MAINTENANCE 2,323 1,944 2,018 2,300 2,300 MATERIALS/SUPPLIES/OTHE • 3,865 5,744 2,666 6,100 6,100 4900 DEPRECIATION 4902 DEPRECIATIONNEHICLES 8,196 22,015 22,015 20,061 DEPRECIATION 8,196 22,015 22,015 20,061 SEWERS/STORM DRAINS 24,851 31,759 2,666 30,115 30,161 3104 STREET MAINT/TRAFFIC SAFETY 4300 MATERIALS/SUPPLIES/OTHER 4310 MOTOR FUELS AND LUBES 3,019 2,200 1,894 2,200 2,300 4311 AUTO MAINTENANCE 1,588 2,000 1,558 2,000 2,100 MATERIALS/SUPPLIES/OTHER 4,607 4,200 3,452 4,200 4,400 4900 DEPRECIATION 4902 DEPRECIATIONNEHICLES 2,544 4,698 4,698 13,607 DEPRECIATION 2,544 4,698 4,698 13,607 5400 EQUIPMENT/FURNITURE 5402 EQUIP -MORE THAN $1,000 15,000 15,000 5403 VEHICLES 184 EQUIPMENT/FURNITURE 184 15,000 15,000 STREET MAINT/TRAFFIC SAFETY 7,335 23,898 3,452 23,898 18,007 168 CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 715 EQUIPMENT REPLACEMENT FUND 2000-01 2001-02 2001-02 2001-02 2002-03 EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST (THRU JAN) 3302 COMMUNITY SERVICES 4300 MATERIALS/SUPPLIES/OTHER 4310 MOTOR FUELS AND LUBES 5,717 5,000 2,445 4,300 5,000 4311 AUTO MAINTENANCE 11,363 13,000 5,404 10,000 13,000 MATERIALS/SUPPLIES/OTHER 17,080 18,000 7,849 14,300 18,000 4900 DEPRECATION 4902 DEPRECIATIONNEHICLES 17,710 22,500 22,500 25,290 DEPRECIATION 17,710 22,500 22,500 25,290 5400 EQUIPMENT/FURNITURE 5403 VEHICLES 5499 NON -CAPITALIZED ASSETS 48,348 EQUIPMENT/FURNITURE 48,348 COMMUNITY SERVICES 34,790 40,500 7,849 36,800 91,638 4201 COMMUNITY DEV/BUILDING 4300 MATERIALS/SUPPLIES/OTHER 4310 MOTOR FUELS AND LUBES 1,476 1,000 4311 AUTO MAINTENANCE 569 1,100 MATERIALS/SUPPLIES/OTHER 2,045 2,100 4900 DEPRECIATION 4902 DEPRECIATIONNEHICLES 5,227 6,385 DEPRECIATION 5,227 6,385 COMMUNITY DEV/BUILDING 7,272 8,485 169 693 1,000 1,200 221 1,100 450 914 2,100 1,650 6,385 8,072 6,385 8,072 914 8,485 9,722 CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 715 EQUIPMENT REPLACEMENT FUND , 2000-01 2001-02 2001-02 2001-02 2002-03 EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST (THRU JAN) 4202 PUBLIC WORKS ADMINISTRATION 4300 MATERIALS/SUPPLIES/OTHER 4310 MOTOR FUELS AND LUBES 3,791 1,200 424 1,200 1,200 4311 AUTO MAINTENANCE 3,277 1,500 520 1,500 1,500 MATERIALS/SUPPLIES/OTHER 7,068 2,700 944 2,700 2,700 4900 DEPRECIATION 4902 DEPRECIATIONNEHICLES 9,643 6,243 6,243 8,421 DEPRECIATION 9,643 6,243 6,243 8,421 5400 EQUIPMENT/FURNITURE 5402 EQUIP -MORE THAN $1,000 1,000 1,000 12,500 5403 VEHICLES EQUIPMENT/FURNITURE 1,000 1,000 12,500 PUBLIC WORKS ADMINISTRATION 16,711 9,943 944 9,943 23,621 4204 BUILDING MAINTENANCE 4300 MATERIALS/SUPPLIES/OTHER 4310 MOTOR FUELS AND LUBES 793 . 700 79 700 700 4311 AUTO MAINTENANCE 1,238 1,000 7 300 1,000 MATERIALS/SUPPLIES/OTHER 2,031 1,700 86 1,000 1,700 4900 DEPRECIATION 4902 DEPRECIATIONNEHICLES 2,826 3,475 3,475 3,409 DEPRECIATION 2,826 3,475 3,475 3,409 BUILDING MAINTENANCE 4,857 5,175 86 4,475 5,109 170 CITY OF HERMOSA BEACH EXPENDITURE PREPARATION WORKSHEET 2002-03 PRELIMINARY BUDGET 715 EQUIPMENT REPLACEMENT FUND 2000-01 2001-02 2001-02 2001-02 2002-03 EXPENDED TOTAL BDGT EXPEND YTD YEAR END EST DEPT REQUEST (THRU JAN) 4601 COMMUNITY RESOURCES 4300 MATERIALS/SUPPLIES/OTHER 4310 MOTOR FUELS AND LUBES 729 800 375 800 800 4311 AUTO MAINTENANCE 785 2,586 1,866 2,586 2,500 MATERIALS/SUPPLIES/OTHER 1,514 3,386 2,241 3,386 3,300 4900 DEPRECIATION 4902 DEPRECIATION/VEHICLES DEPRECIATION 5400 EQUIPMENT/FURNITURE 5403 VEHICLES EQUIPMENT/FURNITURE COMMUNITY RESOURCES 6101 PARKS 1,578 7,973 7,973 7,548 1,578 7,973 7,973 7,548 24,281 24,281 3,092 11,359 2,241 11,359 35,129 4300 MATERIALS/SUPPLIES/OTHER 4310 MOTOR FUELS AND LUBES 1,800 918 1,800 1,800 4311 AUTO MAINTENANCE 860 104 860 800 MATERIALS/SUPPLIES/OTHER 2,660 1,022 2,660 2,600 4900 DEPRECIATION 4902 DEPRECIATION/VEHICLES DEPRECIATION PARKS 171 7,263 7,263 7,126 7,263 7,263 7,126 9,923 1,022 9,923 9,726 II.0 Capital Improvement Program — —— NB r MN En— NB i E N NE In E EN NB In In IMO -- NM 11M M- M. M - 11111 '- 101 M - - - ..r 1111 - 011. MI 11111 01111 aim mu ERR am Mit in km ow at lipa No IN CAPITAL IMPROVEMENT PROGRAM FY 2002-03 PRELIMINARY BUDGET Dwntwn Enhance- St Gas Prop A Park Prop Fire Cap Artesia General ment Parking Tax Open Sp Rec 4% UUT CDBG C Grant Sewer Prot Improv Relinq TOTAL Fund Fund Fund Fund Fund Fund Fund Fund Fund Fund Fund Fund Fund Fund CIP CIP # PROJECT NAME 001 109 110 115 121 125 126 140 146 150 160 180 301 302 FUNDING STREET & SAFETY IMPROVEMENTS 00-140 11th PI., On -Street Pkg. Imp.* 312,549 9,592 322,141 02-147 Curb-Cut/Handicap Ramps 200,000 200,000 01-159 Hillcrest & Rhodes/18th to 21st 150,000 100,000 340,000 590,000 01-174 Artesia Blvd/PCH to Harper Avenue 43,770 43,770 02-185 5th Street/PCH to Ardmore Avenue 187,200 187,200 02-187 5th Street/PCH/Prospect/Gentry 29,600 29,600 02-189 Myrtle Area Street Improvements 94,500 94,500 00-192 Street Improvements - Loma Area 976,000 976,000 02-193 Various Street Improvements #4 26,300 26,300 SUBTOTAL 312,549 9,592 150,000 200,000 43,770 1,076,000 677,600 0 2,469,511 SEWER IMPROVEMENTS 99-409 Manhole Repair/Reconstruction 140,000 140,000 00-410 Sewer Rehab - Loma Area 550,000 550,000 00-411 Sewer Rehab -Target Area 1 870,000 870,000 SUBTOTAL 1,560,000 1,560,000 PARK IMPROVEMENTS 95-507 Valley Park Improvements 556,000 311,000 200,000 913,000 1,980,000 SUBTOTAL 556,000 311,000 200,000 913,000 1,980,000 PUBLIC BUILDINGS & GROUNDS IMPROVEMENTS 99-610 Fire Station Remodel 413,715 413,715 02-626 Comm Ctr/Theatre ADA Upgrades 144,749 144,749 00-630 Pier Renovation/Phase III 303,401 27,480 107,000 45,000 200,000 276,758 959,639 01-633 Re -roofing of City Buildings 220,000 220,000 02-634 Exterior Painting/City Buildings 16,500 16,500 SUBTOTAL 303,401 27,480 107,000 144,749 45,000 200,000 413,715 513,258 1,754,603 FUND TOTALS 303,401 312,549 9,592 150,000 27,480 663,000 311,000 344,749 43,770 45,000 3,036,000 413,715 2,103,858 0 7,764,114 " The following reserves were appropriated to this project: Downtown Enhancement Fund l Reserve for Parking Facilities $5,254 Reserve for In -Lieu Fees $62,500 Reserve for Improvements $34,795 $102,549 Parking Fund Reserve for Capital Outlay $9,592 $112,141 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2002-03 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Street Improvements 109-8140-4201 PROJECT NO./TITLE: CIP 00-140 Street Improvements - 11th Place On -Street Parking Improvements ARDMORE AVENUE PROJECT DESCRIPTION: This project calls for the development and construction of 17 to 20 parking spaces located along the southerly portion of 111h Place between Valley Drive and Bard Street. ' GREEt I.'ELT VALLEY DR. JUSTIFICATION: With the ever-growing demand for additional parking, the parking improvements will help ease the parking problems caused by additional growth within the City. ui a J a -c — w E BARD ST CYPRESS STATUS: Both design and construction are scheduled in FY 02-03 after City Hall Remodel. I COST ESTIMATE I CURRENT REQUEST Project Management 9,800 Engineering 15,400 Construction Services 16,800 Construction 252,141 Contingencies 28,000 322,141 FUND SOURCE 02-03 109 Downtown Enhancement 312,549 110 Parking Fund 9,592 Total 322,141 Total 322,141 F:\B95\PWFILES\budget\2002-03102-03 Project Detail Sheets \00-140 02-03.doc 173 1 1 r t s 1 t 1 1 t 1 1 1 t 1 t 1 1 1 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2002-03 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Street Improvements 140-8147-4201 PROJECT NO./TITLE: CIP 02-147 Street Improvements - Curb-Cut/Handicap Ramps i 'a" PROJECT DESCRIPTION: This project calls for the construction of 88 handicap ramps at various locations. Area 1 - 21 curb cut ramps Area 2 -17 curb cut ramps Area 3 - 33 curb cut ramps Area4-17 curb cut ramps ., 7 -� f� ! U�� w . -J � --_ ' - C - -I - �/ , , - C` " _ QCi'/- rZ-� ((fII�rC '- � e i - < i �f] _ -l.11 -- - o �� c )1 _ J1 fir- - iq1: 'x'11. - L N 1 oi ` I , : �- n. � JUSTIFICATION: Citywide, there are heavy pedestrian traffic areas, which are missing handicap ramps. This is a part of the Citywide ADA Access Program. tl' uN Ia 5 1 t ® STATUS: This work will be completed this fiscal year. 1 J I . COST ESTIMATE CURRENT REQUEST Construction Services 10,000 Construction 180,000 Contingencies 10,000 l FUND SOURCE 02-03 140 CDBG 200,000 Total 200,000 F:\B951PWFILES\budget12002-03\02-03 Project Detail Sheets\02-147 02-03.doc 174 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2002-03 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Street Improvements 301-8159-4201 115-8159-4201 160-8159-4201 \B95PWFILES\budgetl2002-03102... PROJECT NO./TITLE: CIP 01-159 Street Improvements -- Hillcrest & Rhodes from 21st St. to 18th St., 18th St. from' PCH to Prospect Ave. I- I F, - 51 .V -1'' r- 1-,7- _,/ r PROJECT DESCRIPTION: This project calls for the grinding and AC overlay of existing PCC pavement reconstruction of curb, gutter and sidewalk and drainage corrections. . - __- ,� �,. -------- 7 \ = I I �;r _ - JUSTIFICATION: These residential streets have been identified in the City's Pavement Management System �� �, T (PMS) report and via Service Requests as candidates for improvement. 'a LOth sT. N ' L �a y io m o 9(h �� y ; ST. \N y x \ T Ir N STATUS: Design and engineering are completed in 2001-02. Construction is scheduled for completion in 2002-03. 16th 4l, COST ESTIMATE CURRENT REQUEST Project Management 14,046 Engineering 44,900 Const. Services 52,800 Construction 445,000 Contingencies 88,000 FUND SOURCE 02-03 301 Capital Improvement Fund 340,000 115 State Gas Tax 150,000 160 Sewer Fund 100,000 Total 644,746 Total 590,000 Project Detail Sheets\01-159 02-03.doc 175 r 1 r 1 1 t 1 r i 1 r 1 f s t r CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2002-03 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Street Improvements 146-8174-4201 PROJECT NO./TITLE: CIP 01-174 Artesia Boulevard Street Improvements -- Artesia Boulevard from Pacific Coast Highway to Harper Avenue • t, I I ...."--,,,,,L . Cm' OF MANHATTAN BEACH. n �1CSfa. OWO. n 0 . Y y �. 2 PROJECT DESCRIPTION: This project proposes pavement overlay, possible reconstruction, and drainage corrections; as well as traffic signal improvements JUSTIFICATION: On June 22, 1999, the City Council adopted Resolution No. 99-6004 declaring its interest to accept jurisdiction of Artesia Boulevard (SR -91) from Pacific Coast Highway to Harper Avenue from the State. This was done with the understanding that the State is willing to pay the cost to place the street in good repair. Taking over the jurisdiction of Artesia Boulevard is beneficial for the following reasons: • It gives the City complete control over development along the street. • Future improvements do not have to comply with Caltrans standards but can satisfy City Standards. • It no longer becomes necessary for the City to obtain a Caltrans permit to construct improvements along the street. The State has submitted Cooperative Agreement No. 4317 for Council's approval and execution. The City Attorney has reviewed the agreement and has drafted the attached Resolution for Council's adoption. STATUS: COST ESTIMATE ICURRENT REQUEST Project Management Engineering Const. Services Construction Contingencies Total I 17,540 35,000 35,070 350,900 52,610 FUND SOURCE 02-03 146 Prop C Fund 43,770 491,120 F:\B95\PWFILES\budget\2002-03\02-03 Project Detail Sheets 01-174 02-03.doc 176 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2002-03 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Street Improvements 301-8185-4201 PROJECT NO./TITLE: CIP 02-185 Street Improvements -- 5th Street from Pacific Coast Highway to Ardmore Avenue PROJECT DESCRIPTION: This project calls for the grind and AC overlay of existing PCC pavement and minor drainage corrections. e,h nc. I L TJ1 D on n JUSTIFICATION: This work is required to prevent further deterioration of this concrete and to improve the ride quality of the roadway. tri 71h ST. x. A ° = 61h Sr. 5th ST. STATUS: t\\\\\\\\\\ \.N' ' N\NN'N' \\\� 1 4th 51£ 0 n :h Sr, � rte.. COST ESTIMATE I CURRENT REQUEST Project Management 6,300 Engineering 9,900 Const. Services 10,800 Construction 90,000 Contingencies 13,500 FUND SOURCE 02-03 301 Capital Improvement Fund 187,200 Total 187,200 F:\695\PWFILES\budget\2002-03\02-03 Project Detail Sheets\02-185 02-03.doc 177 1 t r 1 t r 1 f 1 r r 1 1 1 i t r CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2002-03 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Street Improvements 301-8187-4201 PROJECT NO./TITLE: CIP 02-187 Street Improvements — 5th St. between PCH and Prospect; Gentry St. between Prospect and 3`d St. PrOsr < CCr 0J 2: AL..7RY GCNTRY .-IIppr _ / S, Qzo o CEN//////// /n Sl N PROJECT DESCRIPTION: This project proposes pavement overlay and possible reconstruction for the following streets: • 5th St. between PCH and Prospect • Gentry St. between Prospect and 3`d St. JUSTIFICATION: These streets have been identified by our Pavement Management Report as being in need of overlay and possible reconstruction. '^ N • HOPI< us AVC. L .5. y, INC SI, STATUS: OCCAH VIEW AVC. Y PACIFIC COAST HIGHWAY COST ESTIMATE •CURRENT REQUEST Project Management 14,300 Engineering 22,400 Const. Services 24,400 Construction 203,700 Contingencies 40,700 FUND SOURCE 02-03 301 Capital Improvement Fund 29,600 Total 305,500 F:\B951PWFILES\budget\2001-02\01-02 CIP Project Detail Sheets102-187 02-03.doc 178 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2002-03 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: CATEGORY: Street Improvements ACCOUNT NO.: 301-8189-4201 PROJECT NO. TITLE: CIP 02-189 Street Improvements — Myrtle Area • Ir 2'. 4 I<. tI� i.I 27th CI. ST. 27th '3AV `/SOriJDia 2o:nST• 0 CI. sT. L- fJ I I 21Ih ST. PROJECT DESCRIPTION: This project proposes pavement overlay and resurfacing of the following streets: • Myrtle Ave. between 26th St. and 24th St. • 25th St. between Silverstrand and Park Ave. • 26th St. between Hermosa Ave. and Morningside - patching • Manhattan Avenue intersections at 24th and 25th Streets • Palm Drive between 24th and 26th Streets JUSTIFICATION: This project follows the Myrtle Ave. UUD project. STATUS: Design and engineering to be completed during fiscal year 2002-03. Construction to be completed during fiscal year 2004-05. COST ESTIMATE I CURRENT REQUEST Project Management Engineering Const. Services Construction Contingencies Total 44,100 69,300 75,600 630,000 126,000 FUND SOURCE 02-03 945,000 301 Capital Improvement Fund 94,500 F:\B95\PWFILES\budget\2001-02\01-02 CIP Project Detail Sheets\02-181.-O3.doc t r 1 1 1 w CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2002-03 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Street Improvements 160-8192-4201 PROJECT NO./TITLE: CIP 00-192 Street Improvements - Loma Area c PROJECT DESCRIPTION: - This project proposes pavement reconstruction to the following streets: 1) Loma Drive between Pier Ave. and 6th St. Sunset Dr. between Pier Ave. and 6th St. 3) Palm Drive between 4th St. and 6th St. 4) 6t" Street between Cypress Ave. and 5) Palm Dr. 8th Street between Loma Dr. and Valley Dr. 6) 11th Street between Loma Dr. and Monterey Blvd. 7) 10th St. between Loma Dr. and Monterey Blvd. 8) 16th St. between Loma Ave. and Hermosa Ave. p 1 STREET n NM=UUrI 16 .. .................. Di_ ,MR x r .�, rt. rl 1 M R. O.2) " L ,� L X Q\�� [ l �" / € t ^� q „�4t. .. ' —17--- 'c »- ff. o , " „w Rz , 0 ft D cr) 1 LOMA DR.I JUSTIFICATION: These residential streets have been identified by our pavement management report as in need of reconstruction. 0\ " " 0 i 1 0 [� _ _ - c'. Ot 'I'll. N I: ._. _.._.., NM �. STATUS: This project follows the Loma Dr. UUD project and sewer improvements project. Several adjacent streets were added to the project for design. The design is scheduled to be completed by August 2002. All construction is scheduled for completion this year. n ce Li lasmall`� " " _ _ Ul. "j T _- - _ i a g _... COST ESTIMATE CURRENT REQUEST Project Management 24,000 Engineering Architectural Land Acquisition Const. Services 96,000 Construction 800,000 Contingencies 80,000 I FUND SOURCE _1 02-03 160 Sewer 976,000 Total 1,000,000 F:1B951PWFILES\budget\2002-03\02-03 CIP Project Detail Sheets\00-192 02-03.doc 180 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2002-03 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Street Improvements 301-8193-4201 PROJECT NO./TITLE: CIP 02-193 Street Improvements — Various Streets #4 t—J I PROJECT DESCRIPTION: This project proposes pavement N , ,, s,. t-J reconstruction of the following streets: �� ,,. • Ocean Dr. between Aviation and „M .. pavement change occurring between 8th ' PI. and 9th St. • Owosso Ave. between Aviation Blvd. „ ,. . and 9th St. -� • 6th St. between PCH and Ardmore Ave. .an s.IM -` JUSTIFICATION: These streets have been identified by our Pavement s . \ a" Management Report as in need ,11.11r of reconstruction. a" h. eu a. C STATUS: r" � Design and engineering to be completed w" p, C—. ae si. during fiscal year 2002-03. Construction to .•k) ��������������.�• be completed during fiscal 2003-04. . ( L_ year R n e CI COST ESTIMATE I CURRENT REQUEST Project Management 12,700 Engineering 19,900 Const. Services 21,700 Construction 181,000 Contingencies 36,230 FUND SOURCE 02-03 301 Capital Improvement Fund 26,300 Total 271,530 u ea�v vvr�LCau�UUye UUL-UJ\VL-US t'W1 CL uetall 5neets\UL- i r t 1 1 e 1 t 1 t 1 1 N 1 1 i 1 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEARS 2002-03 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Sewer Improvements 160-8409-4201 PROJECT NO./TITLE: CIP 99-409 Sewer Manhole Repair & Reconstruction at Various Locations - a ... I• e. 1 is r..—., i'�c �" 1= e�I r , ®B 8 t.; PROJECT DESCRIPTION: This project calls for the construction and repair of approximately 55 manholes at various locations within four sections of the City. 111 1 II 11RI s 11 i '� lid 0 1'� I 1` �� �' L�1 1_g I JUSTIFICATION: Citywide, there are a variety of Sewer Manhole problems i.e.: manholes are too far apart for service, manholes are located inside private property and are not accessible, manholes have had structures built on top, manholes have features that 1,� , II �' ' . —1 — do not allow for access. 117 lift °-- 11 1/ a � -!I ' . �•- ne..ol, 1111 1n _ate ,.t.R_ (71 �r STATUS: E0[ELaE°sil3 ft/ 1, 0771 r Aril osiosTatt .. _ : � '7� i ' COST ESTIMATE CURRENT REQUEST Engineering 10,000 I FUND SOURCE 02-03 Const. Services 15,000 Construction\Equipment 110,000 Contingencies 15,000 160 Sewer 140,000 Total 150,000 F•1R9r,\PWFII FC\fin.innf19M7 ry v 117 0...:__a 11_._:1 nom__ ....... ......... 182 ..CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2002-03 DEPARTMENT: PUBLIC WORKS PRIORITY NO.:. ACCOUNT NO.: CATEGORY: Sewer Improvements 160-8410-4201 PROJECT NO./TITLE: CIP 00-410 Sanitary Sewer Rehabilitation/Reconstruction PROJECT DESCRIPTION: Sanitary Sewer Rehabilitation/Reconstruction for the following sewers: 1) Loma Drive between 6th St. and 11th St. 2) Palm Drive between 4th St. and 6th St. 3) 6th Street between Loma Dr. and Monterey Blvd. 4) 8th Street from Loma Ave. east midway Valley Dr. L.-- p I U L" U 7 i ! i V kI,/ �` 5-% C, I J t,i ¢ .G — _ j 1.L - ,,toward aJ 1 th [ __ .- _-_.. _ ___. w R. O JUSTIFICATION: Segments of sewers are deteriorated and over capacity, causing maintenance problems. t `— �� J . '- R -- -- -- 1 x. 1 • L -. 1 x fr. .. x. 1 6th r.. x H STATUS: Plans and specifications are scheduled to be completed by August 2002. Construction is followingscheduled theto Lomabe Utilitycompleted Undergroundingthisyear District. w nl © nth - " \ - Rj \U-• *) A f t x x -^- r COST ESTIMATE CURRENT REQUEST Project Management 27,800 Engineering 78,000 Architectural Land Acquisition Const. Services 47,600 Construction 396,500 Contingencies 39,600 FUND SOURCE 02-03 160 Sewer Fund 550,000 Total 589,500 F:\B95\PWFILES\budget\2002-03\02-03 CIP Project Detail Sheets\00-410 02-03.doc 183 1 l r M 1 1 t a e 1 r r 1 1 1 t CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2002-03 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Sewer Improvements Target Area 1 160-8411-4201 PROJECT NOJTITLE: CIP 00-411. Sanitary Sewer Rehabilitation/Reconstruction --II-4 • L" dr -L2' -''s UL_lUrNI ❑� 6 n ] L PROJECT DESCRIPTION: Sanitary sewer reconstruction/rehabilitation target area (1) 3564 L.F. Palm Drive from 27th Street to 35th Place • 34`h Street from Palm to Highland Avenue 1 ,. IMO l r o 35`h Place from Palm to Manhattan l �� 29`h Court from west of Morningside to Ingleside 0. '.. : ; EEI 4 • • Valley Park - segments between MH ,.. r. I - No. 512 and MH No. 515 !' \ • 31S` Place from Palm to Manhattan O II ""' •• Morningside from — I 11 '.- r. 1 D 33`ti Place to 0 Longfellow g ,� •�`'� • Valley Park MH No. 513 to MH No. 576 Valley 1 at Drive 1 • -�3 Y ,b0 �('1 a ,b �. I JUSTIFICATION: Several segments of the sanitary sewer in - ri lJ I OD Od f nn area (1) are over capacity and are causing maintenance problems as a result of the low velocities. Potential for backup. k STATUS: Preliminary engineering, including an engineering report was completed in FY 2001-02. Design and construction is scheduled this fiscal year 2002-03. Trenchless technology for sewer rehabilitation will be utilized whenever possible. COST ESTIMATE CURRENT REQUEST Project Management 42,400 FUNDING SOURCE 02-03 Engineering 66,700 Architectural Land Acquisition Const. Services 72,700 Construction/ 605,900 Contingencies 121,200 160 Sewer Fund 870,000 Total 908,900 F•\R95\PWFII FC{k,.-4,.en»nn', rynno no nin r-1--:__.-...._...-., _ _._ ..... .. 2-03.d Uoc 184 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2002-03 DEPARTMENT: COMMUNITY RESOURCES PRIORITY NO.: ACCOUNT NO.: CATEGORY: Park Improvements 125-8507-4201 126-8507-4201 160-8507-4201 301-8507-4201 PROJECT NOJTITLE: CIP 95-507 Valley Park Improvements 3C1h Sr.. , x • °t 77 . ` jf. A 2!:h SI: �:,� �_. S,, • 7711 Cf, 26th 3T. c l [ Aa' \\\ \ . VALLEY PARK .. \ \ 4,1 'i6 \ •-,and 1 PROJECT DESCRIPTION: Upgrade Valley Park: o Refurbish/re-design picnic areas • Landscape park perimeter areas • Improve irrigation system • Upgrade or replace restrooms • Re -design cement play area • Improve pathways • Crown soccer field to improve drainage • Resurface basketball courts . a.. JUSTIFICATION: Identified as top park CIP priority by City Council and the Parks and Recreation Commission. 1 i S' .7$,- . ;, • o , t, •;, STATUS: Design completed in,FY 00-01. Construction is scheduled to begin in 2002 to be completed in 2004. COST ESTIMATE I CURRENT REQUEST Project Management Engineering Architectural Const. Services Construction Contingencies Total 46,200 50,000 60,000 180,000 1,500,000 300,000 FUND SOURCE 02-03 126 125 160 301 4% UUT Parks & Recreation Sewer Fund Capital Improvement Fund 311,000 Fund 556,000 200,000 Fund 913,000 2,136,200 Total 1,980,000 F:\B95\PWFILES\budget\2002-03\02-03 Project Detail Sheets\95-507 02-03.doc 185 r 1 1 1 1 1 s r 1 a 1 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2002-03 DEPARTMENT: FIRE PRIORITY NO.: ACCOUNT NO.: CATEGORY: Public Buildings and Grounds 180-8610-4201 PROJECT NO./TITLE: CIP 99-610 Fire Station Upstairs Remodel and Additions i) • ARDMORE AVENUE PROJECT DESCRIPTION: The expansion will provide an additional 1,400 to 1,500 square feet of living space, based on a need assessment, to the upstairs of the Fire Station. JUSTIFICATION: In 1989, the second story was added onto the Fire Station to provide additional front office space and needed living facilities upstairs for the firefighters. Due to an increase in services, this second story addition no longer provides sufficient living facilities required for the Fire Department's operation. The expansion will provide additional sleeping quarters, separate sleeping and locker room facilities for female firefighters, larger locker room facilities for the male firefighters, additional exiting, and additional library/office space or the Fire Department. GREENS -ELT VALLEI' DR. • a . -- _ a BARD ST • CYPRESS STATUS: This project is in the process of being re - scoped to include the proposed fire station improvements from CIP 95-622 City Hall — ADA Upgrades (City Hall Renovations). Therefore, the budget for this project and CIP 95-622 remain unchanged from FY 99- 00 until new cost estimates are developed based on a revised scope of work. COST ESTIMATE CURRENT REQUEST Architectural 54,810 Construction 378,000 FUND SOURCE 02-03 180 Fire Protection • 413,715 Total 432,810 F:\695\PWFILES\budget\2001-02\01-02 CIP Project Detail Sheets\99-610 01-02.doc 186 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2002-03 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Public Buildings and Grounds Improvements 140-8626-4201 PROJECT NOJTITLE: CIP 02-626 Community Center Theater ADA Upgrades /J%dI PROJECT DESCRIPTION: This project will provide architectural upgrades to the Community Center Theater as required by the Americans with Disabilities Act. The scope of work will include but not be limited to the following: Paths -of -Travel: general accessibility to facility, i.e., ramps, rails and thresholds Accessibility: access to particular spaces and/or areas, i.e., ticket booths, concession counters, states, platforms, etc. Finishes: Carpet, non-skid and tactile surfaces Signage: accessibility signs and Braille surfaces' Alarm Systems: visual and audible alarm systems JUSTIFICATION: The Americans with Disabilities Act requires that public buildings meet requirements for handicapped access. This project will meet these goals. STATUS: COST ESTIMATE 1 CURRENT REQUEST Architectural Construction 20,000 124,749 FUND SOURCE 02-03 140 CDBG 144,749 Total 144,749 F:\6951PWFILESIbudget\2002-03\02-03 Project Detail Sheets\02-626 02-03.doc 187 1 1 r 1 t 1 1 t 1 1 1 1 i 1 1 1 1 i i 1 1 1 1 1 1 t CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2002-03 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Public Buildings and Grounds 001-8630-4201 121-8630-4201 125-8630-4201 - 150-8630-4201 160-8630-4201 301-8630-4201 PROJECT NO.ITITLE: CIP 00-630 Municipal Pier Renovation - Phase HI - Architectural Upgrades PROJECT DESCRIPTION: The Municipal Pier Architectural Upgrades will provide major aesthetic and practical improvements to the pier, pier plaza and lifeguard facilities. New restrooms, pavement, lighting, utilities, handrails, 911 room, women's locker room and upgrades to the lifeguard building exterior facade are to be provided by this project. \ 1 �tauos Avt. 1 l I '~ V -r. — N 6 - -- N _ r l - A • = � - _ - ` � ` O ,.......--___— -- — JUSTIFICATION: This project is Phase ID of a three-phase project calling for the renovation of the pier. Phase III will include the plaza, lifeguard facilities and restroom improvements. Phase I, which called for the repair of the pier was completed in May 1999. Phase II, which consists of deck surface repair work, work related to the installation of a new lighting system and safety railing along the pier, was completed in November 2000. TN= siR,40, I-- 1 I structure, 1 1 Iand 1 a STATUS: The project is currently under design. The scope of the project has yet to be finalized the schedule is subject to change. COST ESTIMATE• CURRENT REQUEST Project Management 70,000 Engineering 0 Architectural 110,000 Land Acquisition 0 Const. Services 120,000 Construction 1,000,000 Contingencies 200,000 FUND SOURCE 02-03 001 General Fund 303,401 121 Prop A Open Space 27,480 150 Coastal Conservancy Grant 45,000 160 Sewer Fund 200,000 301 Capital Improvement Fund 276,758 125 Park & Recreation Fund 107,000 Total 1,500,000 Total 959,639 F:\B95\PWFILES\budget\2002-03102-03 CIP Project Detail Sheets\00-630 02-03.doc 188 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2002-03 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Public Buildings and Grounds Improvements 301-8633-4201 PROJECT NO.ITITLE: CIP 01-633 Re -Roofing of City Buildings N Ilk PROJECT DESCRIPTION: - Re -roofing of City buildings: • Community Center • Community Services Building • Police Department • Fire Department • South School • Police Department/City Council Entrance Project includes total removal and replacement of roof material. JUSTIFICATION: The roofs have exceeded design life and need replacement. The last several years of patchwork have extended the roofs but the leaks continue to appear and damage the building interiors. Most of the roofs listed are 25 years old. STATUS: COST ESTIMATE I CURRENT REQUEST Project Management Engineering Architectural Const. Services Construction 200,000 Contingencies 20,000 FUND SOURCE 02-03 301 Capital Improvement Fund 220,000 Total 220,000 F:\B95\PWFILES\budget\2001-02\01-02 CIP Project Detail Sheets\01-633 02-03.doc 189 1 1 1 t 1 1 1 a i 1 1 1 1 t 1 r CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2002-03 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Building Improvements301-8634-4201 PROJECT NO./TITLE: CIP 02-634 Exterior Painting of the Clark Building, Community Services Building, Bowling Green Building and wall N/A PROJECT DESCRIPTION: This project consists of repairing, patching, and painting the exterior of the Clark Building, Community Services Building, and the Bowling Green Building, including the wall. JUSTIFICATION: All of these buildings have not been painted in over 10 years, have cracked, peeling, and faded paint, and have mildew. All buildings are in poor condition and are not a positive reflection of the City. STATUS: COST ESTIMATE 1 CURRENT REQUEST Project Management Engineering Architectural Const. Services Construction Contingencies 15,000 1,500 FUND SOURCE 02-03 301 Capital Improvement Fund 16,500 Total 16,500 :18951PWFILESIbudget12002-03102-03 Project Detail Sheets102-634 02-03.doc 190 Appendix MN NO +r� BM 110 it — NM Mr — MS — S *s - IMO N• Ur - 111111 IMM Mil NM NM 1.1 NM MI WS 1111, 1111 WI MI RIO MI 111. City of Hermosa Beach Facts & Figures ♦ Date Of Incorporation January 14, 1907 • Form of Government Council - City Manager • Public Safety One Police'Station, 38 sworn personnel One Fire Station, 20 personnel • Parks & Public Facilities Beach - 36.52 acres Twenty parks - 21.70 acres Hermosa Greenbelt (open space park) -19.50 acres One Community Theatre • Libraries One Los Angeles County branch library • Population 19,175 • Area 1.3 square miles • Miles of streets Forty miles of streets • Number of Street lights 588 (city owned) 818 (electric utility) ♦ Location Four miles south of Los Angeles International Airport • Sanitary Sewers 34 miles • Employees Full-time 139 ♦ Climate Average Temperature 70° F Summer, 55° F Winter ♦- Assessed Valuation $2.40 Billion GLOSSARY OF TERMS ADA: Americans with Disabilities Act Appropriation: Legal authorization by the City Council to make expenditures and to incur obligations for specific purposes. Assessed Valuation: A dollar value placed upon real estate or other property, by Los Angeles County, as a basis for levying property taxes. Beginning Fund Balance: Fund balance available in a fund, from the end of the prior year, for use in the following year. Budget: The financial plan for the operation of a program or organization that includes an estimate of proposed expenditures for a given period of time and the proposed means of financing those expenditures. CDBG: Community Development Block Grant CDS: Continuous Deflection Separator. Clarifier unit to improve quality of storm water runoff. CUP: Conditional Use Permit Capital Improvement Project (CIP): Physical improvements which typically cost over $5,000 and will have a useful life of a year or more. Capital Improvement Projects typically improve City owned assets such as buildings, parks, streets and other infrastructure components. Capital projects often span more than one fiscal year. Capital Outlay: A budget category which accounts for all furniture, vehicles and equipment having a unit cost of $1,000 or more and a useful life of more than one year. Department: An organizational unit comprised of divisions or programs. The City of Hermosa Beach has thirteen departments: City Attorney, City Manager, City Clerk/Elections, City Council, City Prosecutor, City Treasurer, Finance, Personnel, Community Resources, Police, Fire, Community Development and Public Works. Designation: A portion of the fund balance that is "earmarked " for specific use but is still spendable. 192 Division: An organizational unit within a department that handles a specific area of;responsibility assigned to that department. Expenditure: The cost of goods received or services rendered for the government unit. Fiscal Year: A 12 -month period of time to which an annual operating budget applies. The City of Hermosa Beach's fiscal year is July 1 through June 30. Fixed Asset: Tangible property items such as land, buildings, vehicles and equipment which have a value over $1000 and a life over one year. Fund A self -balancing set of accounts. Governmental accounting information is organized into funds, each with separate revenues, expenditures and fund balances. There are four major types of funds: General, Proprietary, Special Revenue, and Trust & Agency. Definitions of these funds are found under "Explanation of City Funds on page 2. Fund Balance: The difference between a fund's assets and liabilities. Portions of the fund balance may be reserved, such as for encumbrances, or designated, such as for contingencies. Gann Appropriation Limit: Article XIIIB of the California Constitution was amended by Proposition 4, "The Gann Initiative," in 1979. This article limits the growth of governmental spending by multiplying the limit for the prior year tax proceeds by a growth factor. The 1979 base year limit amount consists of all tax proceeds appropriated in that year. Each subsequent year, the City Council adopts the revised appropriation limit annually, based on changes in the City or County population and changes in the California per capita (PCI) or nonresidential new construction. Grant: Contributions or gifts of cash or other assets from another entity. Grants are typically to be used or expended for a specific purpose. General Fund: The primary fund of the City, used to account for all revenues and expenditures of the City not legally required to be accounted for in another fund. ICRMA: Independent Cities Risk Management Authority Infrastructure: The underlying foundation or basic framework of a system or organization, such as the roads, sewers, storm drains, etc. Internal Service Charge: A charge to department budgets designed to provide for the operation, maintenance and replacement of some shared City function. The City of Hermosa Beach uses internal service charges to provide for its City-wide computer network, operation and replacement of its vehicle fleet and allocation of insurance costs. 193 MTA: Metropolitan Transit Authority Operating Budget: The financial plan, excluding capital expenditures, for the operation of a program or organization that includes an estimate of proposed expenditures for a given period of time and the proposed means of financing those expenditures. Revenue: Item or source of income, such as from taxes, licenses, permits, etc. Reserve: A portion of the fund balance that is not available for appropriation because it does not represent spendable cash or because of legal restrictions. Transfer: Moneys appropriated from one fund to another, in order to reimburse the fund for expenses or to finance the operation of the other fund. Transfers between a Proprietary Fund and a Governmental Fund, as in the case of the Insurance Fund, are budgeted as revenues and expenditures in the various funds, to comply with governmental accounting principles. TDA: Transportation Development Act 194 1 1 H H ,ZW� Xiu� o•CY an ZA V� W W fg 11111 .. r NO l- MN r OM ON US W-!- NO •• 111111 i MODIFICATIONS TO EQUIPMENT REPLACEMENT SCHEDULE FY 2002-03 4601 COMMUNITY RESOURCES A 1993 Ford Taurus will be replaced with a 4 x 4 vehicle at the same replacement cost. The following additional items will be purchased during Fiscal Year 2002-03 : 2201 FIRE DEPARTMENT 4251 Contract Services/Government Preventative vehicle maintenance program $30,770 5403 Vehicles Command box for Assistant Chiefs vehicle $3,000 Protective box for hot stick/Engine 11 $432 Interior axe mount/Engine 11 $162 Total $3,594 4201 COMMUNITY DEVELOPMENT 5403 Vehicles PUBLIC WORKS FLEET Ford Ranger pickup for Code Enforcement Officer (will replace 1993 Ford Taurus transferred from the Police Department in fiscal year 2001-02). 2601 LIGHTING/LANDSCAPING (MEDIANS) 4201 Contract Services/Private 3102 SEWERS/STORM DRAINS 4201 Contract Services/Private ** ** ** ** $18,000 Annual certification/Hi-lift truck $3,000 Caterpillar repairs $4,000 REPLACEMENT POLICY As vehicles are purchased, all "like" vehicle values are updated. No CPI inflation factor has been applied to replacement values of vehicles because there was no increase for the period of February 2001 through January 2002. Departmental charges for 2002-03 reflect an increase of 4.0% which is the interest that would be from earned if interest were allocated to this fund. All vehicle replacement values have been reviewed during budget preparation and any corrections have been made for the 2002-03 replacement schedule. 195 EQUIPMENT REPLACEMENT SCHEDULE VEHICLES SCHEDULED FOR REPLACEMENT 2002-03 PRELIMINARY BUDGET 2002-03" REPLACEMENT FY*** ' AMOUNT ACCUM. TOTAL REPL 2002/03 THROUGH REPL DEPT I GROUP ITEM COST IN SVC LIFE YR CHARGE 6/30/03 COST 4201 COMMUNITY DEVELOPMENT - BUILDING ✓ Toyota Camry ✓ Ford Ranger Pickup ✓ Ford Ranger Pickup $25,653 2000 10 2010 $17,329 2001 10 2011 $17,329 2001 10 2011 $2,668 $1,802 $1,802 $10,951 $3,635 $3,635 $25,653 $17,329 $17,329 COUNT: SUBTOTAL: 4601 COMMUNITY RESOURCES (a) ✓ Ford F350 Van 4 $78,311 $31,377 2001 10 2010 $8,072 $3,256 $36,221 $6,575 $78,311 $31,377 COUNT: SUBTOTAL: 1202 FINANCE ADMINISTRATION (POOL VEHICLE) ✓ Toyota Camry (CNG) 2201 FIRE V V V V V V V (c) V V COUNT: SUBTOTAL Pierce Fire Engine Smeal Fire Engine Pierce Fire Engine (delivery 6-00) Chevrolet Caprice Ford Crown Victoria Ford F350 Truck Ford Ambulance Chevrolet Caprice Ford Ambulance COUNT: SUBTOTAL: 2 $55,658 $7,548 $25,653 2000 10 2010 $2,668 $25,653 $245,843 1990 20 2010 $329,442 1997 20 2017 $291,214 2000 20 2020 NOT TO BE REPLACED $24,116 2001 10 2011 $25,609 1994 10 2004 $64,534 1997 7 2004 $24,116 1992 10 2002 $64,534 1997 7 2004 9 $1,069,408 196 $2,668 $12,784 $17,131 $15,143 $0 $2,508 $2,663 $9,588 $0 $9,588 $30,856 $10,951 $10,951 $169,767 $85,152 $46,242 $0 $5,064 $23,162 $42,766 $0 $56,222 $55,658 $25,653 $25,653 $245,843 $329,442 $291,214 $0 $24,116 $25,609 $64,534 $24,116 $64,534 $69,405 $428,375 $1,069,408 EQUIPMENT REPLACEMENT SCHEDULE VEHICLES SCHEDULED FOR REPLACEMENT 2002-03 PRELIMINARY BUDGET 2002-03** REPLACEMENT FY*** AMOUNT ACCUM. TOTAL REPL 2002/03 THROUGH REPL DEPT GROUP ITEM COST IN SVC LIFE YR CHARGE 6/30/03 COST 1 2101 (b) POLICE ✓ Ford Crown Victoria (HB8) ✓ Ford Crown Victoria (HB6) ✓ Ford Crown Victoria (HB10) ✓ Ford Crown Victoria (HB3) ✓ Ford Crown Victoria (HB4) ✓ Ford Crown Victoria (HB7) ✓ Ford Crown Victoria (HB9) ✓ Dodge Durango 4X4 (Beach Patrol) ✓ Dodge Durango 4X4 (Beach Patrol) ✓ Kawasaki Motorcycle ✓ Kawasaki Motorcycle ✓ Ford E350 Cargo Van (CNG) ✓ Dodge Intrepid - Gray (Detectives) ✓ Chevrolet Impala - Brn (Detectives) ✓ Ford F150 Pickup (Detectives) ✓ Ford Crown Victoria (Silver) ✓ Kawasaki Motorcycle ✓ Kawasaki Motorcycle ✓ Kawasaki Motorcycle ✓ Kawasaki Motorcycle ✓ Ford Crown Victoria (Blue) ✓ Ford Crown Victoria (Dark Green) ✓ Ford Crown Victoria (Tan) ✓ Ford Crown Victoria (Light Blue) ✓ Chevrolet Tahoe Pickup ✓ Ford Ambulance (ERT Team) COUNT: SUBTOTAL: $25,074 2001 3 2005 $8,692 $8,692 $25,074 2001 3 2005 $8,692 $8,692 $25,074 2001 3 2005 $8,692 $8,692 $25,074 2001 3 2005 $8,692 $8,692 $30,417 2001 3 2004 $10,545 $21,292 $30,417 2001 3 2004 $10,545 $21,292 $30,417 2001 3 2004 $10,545 $21,292 $30,730 2001 9 2010 $3,551 $7,170 $30,730 1998 9 2007 $3,551 $16,087 $10,243 1998 5 2004 $405 $9,870 $10,243 1998 5 2004 $405 $9,870 $28,271 1999 10 2009 $2,940 $9,244 $22,536 2000 7 2007 $3,348 $10,148 $22,536 2000 7 2007 $3,348 $10,148 $24,903 2001 7 2008 $3,700 $7,471 $25,561 2001 7 2008 $3,798 $7,669 $10,243 1998 5 2004 $2,131 $8,266 1993 5 1999 NOT TO BE REPLACED $8,986 2002 5 2007 $1,869 $1,869 $8,986 2002 5 2007 $1,869 $1,869 $26,223 1998 7 2005 $3,896 $19,159 $26,223 1998 7 2005 $3,896 $19,159 $26,223 1998 7 2005 $3,896 $19,159 $26,223 1998 7 2005 $3,923 $11,237 $33,291 2000 5 2005 $6,924 $20,988 $31,828 2000 NOT TO BE REPLACED 29 $678,497 2104 OFFICE OF TRAFFIC SAFETY GRANT - SPEED ENFORCEMENT/EDUCATION PROGRAM ✓ Kawasaki Motorcycle ✓ Kawasaki Motorcycle ✓ Speed Check Trailer $10,000 1996 5 $10,000 1996 5 $13,640 1997 5 COUNT: 3 SUBTOTAL: $33,640 197 $25,074 $25,074 $25,074 $25,074 $30,417 $30,417 $30,417 $30,730 $30,730 $10,243 $10,243 $28,271 $22,536 $22,536 $24,903 $25,561 $10,243 $8,986 $8,986 $26,223 $26,223 $26,223 $26,223 $33,291 $144,402 $370,998 $646,668 * NOTTOBE REPLACED * NOT TO BE REPLACED • NOT TO BE REPLACED EQUIPMENT REPLACEMENT SCHEDULE VEHICLES SCHEDULED FOR REPLACEMENT 2002-03 PRELIMINARY BUDGET 2002-03" REPLACEMENT FY*** AMOUNT ACCUM. TOTAL REPL 2002/03 THROUGH REPL DEPT I GROUP ITEM COST IN SVC LIFE YR CHARGE 6/30/03 COST 3302 COMMUNITY SERVICES ✓ Dodge Durango 4 X 4 ✓ Ford Ranger 4 X 4 Pickup ANIMAL TRANSPORT UNIT/AC TRUCK ✓ Ford Ranger Pickup $28,462 $19,546 $7,170 $15,366 2001 1999 1997 1996 10 10 10 10 2011 2009 2007 2006 $2,960 $2,033 $746 $1,597 ✓ GO -4 (Gas) $21,590 2001 10 2011 $2,495 ✓ GO -4 (Gas) $21,590 2001 10 2011 $2,495 ✓ GO -4 (Propane) $24,174 1998 10 2008 $2,514 ✓ GO -4 (Propane) $24,174 1998 10 2008 $2,514 ✓ Ford Ranger 4X4 Pickup $20,877 1998 10 2007 $2,172 ✓ GO -4 (Propane) $24,174 1997 10 2007 $2,514 $5,977 $28,462 $7,715 $19,546 $2,585 $7,170 $10,866 $15,366 $2,495 $2,495 $12,354 $11,831 $10,985 $14,939 $21,590 $21,590 $24,174 $24,174 $20,877 $24,174 COUNT: 12 SUBTOTAL: $255,471 $25,290 $130,590 $255,471 PUBLIC WORKS FLEET 4202 PUBLIC WORKS ADMINISTRATION ✓ Ford Ranger Pickup $20,487 1996 10 2006 $2,131 $14,491 $20,487 ✓ Toyota Camry (CNG) $25,653 2000 10 2010 $2,668 $8,088 $25,653 ✓ ChevroletAstrovan $25,609 1989 10 2005 $1,326 $23,185 $25,609 ✓ Ford Taurus (Green) $24,281 1993 11 2004 $2,296 $21,993 $24,281 COUNT: 4 SUBTOTAL: $96,030 $8,421 $67,757 $96,030 4204 BUILDING MAINTENANCE ✓ Ford F250 Truck (CNG) $32,779 2000 10 2010 $3,409 $10,334 $32,779 COUNT: 1 SUBTOTAL: $32,779 $3,409 $10,334 $32,779 6101 PARKS ✓ Ford F150 Pickup King Cab $29,706 1997 13 2010 $2,376 $13,292 $29,706 ✓ Ford F350 DumpTruck $31,754 1995 20 2015 $1,652 $11,373 $31,754 ✓ Ford F250 Utility Truck $29,792 2001 10 , 2011 $3,098 $6,256 $29,792 COUNT: 3 SUBTOTAL: $91,252 198 $7,126 $30,921 $91,252 1 1 1 1 1 1 1 1 1 1 1 1 EQUIPMENT REPLACEMENT SCHEDULE VEHICLES SCHEDULED FOR REPLACEMENT 2002-03 PRELIMINARY BUDGET 2002-03•* REPLACEMENT FY*** AMOUNT ACCUM. TOTAL REPL 2002/03 THROUGH REPL DEPT GROUP ITEM COST IN SVC LIFE YR CHARGE 6/30/03 COST 3102 SEWERS IV Ford F450 Dump Truck $31,840 2001 20 2021 $1,656 $3,328 $31,840 ✓ Ford F350 Utility Truck $30,060 2001 18 2020 $1,563 $9,960 $30,060 H Eq Caterpillar (Front Loader) $170,340 1991 20 2011 $13,063 $71,111 $170,340 H Eq Backhoe (1/2 cost) $43,023 1986 20 2006 $3,779 $32,486 $43,023 I COUNT: 4 SUBTOTAL: $275,263 $20,061 $116,885 $275,263 I 2601 STREET LIGHTING/LANDSCAPING/MEDIANS ✓ Ford F350 Utility Truck $30,730 1995 20 2015 $1,598$11,194 $30,730 ✓ Ford F250 Utility Truck $32,436 2001 10 2011 $3,373 $6,511 $32,436 ✓ Ford F150 Pickup Truck $22,536 1996 15 2011 $1,179 $13,579 $22,536 ✓ GMC Sierra 2500 Truck $81,948 1984 20 2004 $13,786 $70,016 $81,948 ✓ Ford Hi Lift Truck $124,488 2002 20 2022 $6,473 $6,473 $124,488 H Eq Hyster Forklift $18,438 1995 20 2015 $963 $7,423 $18,438 H Eq Backhoe (1/2 Cost) $43,023 1986 20 2006 $3,779 $32,486 $43,023 COUNT: 8 SUBTOTAL: $353,599 $31,151 $147,682 $353,599 I3104 TRAFFIC SAFETY ✓ Ford F250 SD Stake Bed Truck $26,388 2001 10 2012 $2,744 $2,744 $26,388 ✓ Ford F250 Utility Truck $26,615 2001 10 2011 $1,630 $3,197 $26,615 ✓ Ford F450 Dump Truck $29,728 2001 25 2026 $1,237 $2,497 $29,728 ✓ Ford F450 Custom Paint Truck $69,200 2001 10 2011 $7,996 $7,996 $69,200 1 1 1 1 1 1 COUNT: 4 SUBTOTAL: $151,931 $13,607 $16,434 $151,931 GRAND TOTALS COUNT: 81 TOTAL: $3,163,852 $341,160 $1,398,004 $3,132,023 199 EQUIPMENT REPLACEMENT SCHEDULE VEHICLES SCHEDULED FOR REPLACEMENT 2002-03 PRELIMINARY BUDGET 2002-03" REPLACEMENT FY*** AMOUNT ACCUM. TOTAL REPL 2002/03 THROUGH REPL DEPT IGROUP ITEM COST IN SVC LIFE YR CHARGE 6/30/03 COST GROUP LEGEND V = Vehicle H Eq = Heavy Equipment NOTE: EQUIPMENT SERVICE VAN IS INCLUDED IN PUBLIC WORKS ADMINISTRATION BECAUSE AMOUNT IS TOO SMALL TO ALLOCATE TO ALL DEPARTMENTS. FUNDED BY OFFICE OF TRAFFIC SAFETY GRANT. NOT INCLUDED IN EQUIPMENT REPLACEMENT CHARGES. THERE WAS NO INCREASE TO THE NEW VEHICLE CPI FROM JAN 2001 TO FEB 2002; THEREFORE VEHICLE REPLACEMENT VALUES WERE NOT CHANGED FOR FISCAL YEAR 2002-03. REFLECTS INCREASE OF 4.0% TO REFLECT INTEREST THAT WOULD BE EARNED IF INTEREST WAS ALLOCATED TO THIS FUND. VEHICLE TRANSFERRED FROM POLICE DEPARTMENT TO REPLACE AN OLDER VEHICLE NOT YET SCHEDULED FOR REPLACEMENT. AMORTIZATION FOR THESE VEHICLES WAS USED TO REPLACE VEHICLES PURCHASED BY THE POLICE DEPARTMENT. ACCUMULATED AMORTIZATION FROM REPLACED VEHICLES HAS BEEN APPLIED TO THE ACCUMULATED AMOUNTS COLUMN FOR CALCULATING REMAINING AMORTIZATION. ALL POLICE VEHICLES INCLUDE "SET UP" IN REPLACEMENT COSTS. ADDITIONAL FUNDING ADDED AT MIDYEAR 01-02 TO UPGRADE THIS VEHICLE TO A DODGE DURANGO. INDICATES VEHICLE SCHEDULED FOR REPLACEMENT IN 2001-02. VEHICLES LISTED IN BOLD SCHEDULED FOR REPLACEMENT BUT NOT YET PURCHASED OR DISPOSED OF. REPLACEMENT VALUES FOR THESE VEHICLES WERE NOT ADJUSTED. 200 i i lin 110 MO S 10111 UM Ell i I ON NO all S OM ON — r— OM MODIFICATIONS TO COMPUTER REPLACEMENT SCHEDULE FY 2002-03 Computer Equipment In previous years, Information Systems equipment was fully allocated to the City Manager's Department. For 2002-03, Information Systems Department equipment has been allocated between all departments based on the department's % of total equipment for fiscal year 2002-03. The City Manager's share of costs was therefore reduced from 15.1% to 3.0% based on the reallocation, which increased the other departments' shares. The Police Department cost allocation for computer charges was re-evaluated for fiscal year 2002-03. Previously all Police Department equipment was included for the allocation of Information Systems charges. Since the Information Systems Department only provides minimal support to the Police Department, Information Systems charges for the Police Department are now allocated based only on the equipment supported by Information Systems. The Police Department's share of costs was therefore reduced from 35.9% to 2.7%, which increased the other departments' shares. Business Machines Business machines were added to the Equipment Replacement Fund (see separate schedule) for fiscal year 2002-03 to accumulate funds for replacement of copiers and the general use fax machine located in the Administration Office of City Hall. The copiers located in City Hall and the Police Department and the general use fax machine have been allocated to the General Appropriations Division. Copiers located in the Community Services Department and the Community Resources Department have been allocated to those departments because the machines are unavailable for use by other departments. The following additional equipment items will be purchased during Fiscal Year 2002-03: 4202 - Public Works Administration 5402 Equipment More than $1,000 Xerox 3030 Engineering Copier 201 $12,500 COMPUTER REPLACEMENT SCHEDULE COMPUTERS SCHEDULED FOR REPLACEMENT 2002-03 PRELIMINARY BUDGET AMOUNT ,FY ACCUM. TOTAL REPL 2002/03 THROUGH REPL DEPT GROUP ITEM QTY COST IN SVC LIFE YR CHARGE 06/30/03 COST 1101 CITY COUNCIL Laptop Laptop Laptop Laptop Laptop Pentium 100 Mhz Patriot Computer Pentium 100 Mhz Patriot Computer Pentium 650 Mhz Gateway Computer Pentium 650 Mhz Gateway Computer Pentium 650 Mhz Gateway Computer 1121 CITY CLERK 1 $4,000 1996 3 2002 $2,604 $2,604 1 $4,000. 1996 3 2002 $2,604 $2,604 1 $2,604 2001 3 2004 $868 $1,736 $2,604 1 $2,604 2001 3 2004 $868 $1,736 $2,604 1 $2,604 2001 3 2004 $868 $1,736 $2,604 COUNT 5 15,812 $2,604 $10,416 $13,020 PC 120 Mhz Computer System Monitor 17-19 Inch Printer HP LaserJet 4050 Scanner HP 6250C Scanner 1141 CITY TREASURER 1 $1,000 1999 3 2002 1 $350 2002 3 2005 1 $1,400 2000 4 2004 1 $1,000 2000 4 2004 COUNT 7 $7,650 $117 $350 $1,000 $117 $1,050 Safi $250 $750 $1,000 $350 $1,400 $1,000 $2,683 $6,817 $7,650 COUNT 1201 CITY MANAGER $2,600 $1,266 $2,600 $2,600 PC Pentium 166 Mhz Computer System Printer HP 855 C Deskjet *1206 INFORMATION SYSTEMS PC Pentium 166 Mhz Computer System PC 333 Mhz Computer System Laptop Pentium 650 Mhz Gateway Computer Printer HP LaserJet 2 1 $1,000 1999 3 2002 1 $300 1996 3 2002 COUNT 4 $3,900 1 $1,000 1996 3 2002 1 $1,300 2001 3 2004 1 $2,604 2001 3 2004 1 NOT TO BE REPLACED $1,000 $300 $1,333 $3,900 $200 $317 $984 $868 $1,736 $1,000 $300 $3,900 $1,000 $1,300 $2,604 & battery backup Network Poweredge File Server (Comm. Resources) tech plan Poweredge File Server tech plan Poweredge File Server 1 $500 2000 1 $5,551 2002 1 $5,390 2002 1 $5,390 2002 4 4 4 4 2004 2006 2006 2006 $250 $1,388 $1,348 $1,348 $375 $1,388 $1,348 $1,348 $500 $5,551 $5,390 $5,390 Network 400 Mhz Computer System w/PC Anywhere Network 333 Mhz Computer System w/PC Anywhere Network Epson 570 Printer 202 1 $1,300 2001 3 2004 1 $1,300 2001 3 2004 1 $800 1996 5 2002 $467 $467 $834 $834 $800 $1,300 $1,300 $800 COMPUTER REPLACEMENT SCHEDULE COMPUTERS SCHEDULED FOR REPLACEMENT 2002-03 PRELIMINARY BUDGET AMOUNT FY ACCUM. TOTAL REPL 2002/03 THROUGH REPL DEPT GROUP ITEM QTY COST IN SVC LIFE YR CHARGE 06/30/03 COST 1206 INFORMATION SYSTEMS (continued) Network 75 Mhz Computer System (EDEN) Network 400 Mhz Computer Sys/EDEN backup Network 33 Mhz Computer System (Comm Res/Eden) Network 333 Mhz Computer System (Administrator) Network Fileserver cabinet IS 333 Mhz Computer System w/PC Anywhere 1 $1,000 1996 3 2002 $1,000 $1,000 1 $1,300 2002 3 2004 $484 $817 $1,300 1 $1,000 1994 3 2002 $1,000 $1,000 1 $1,100 2002 3 2004 $427 $427 $1,100 1 $2,135 2002 5 2007 $427 $427 $2,135 1 $1,300 2001 3 2004 $484 $817 $1,300 Printer HP 870 CXI DeskJet Printer 1202 FINANCE ADMINISTRATION PC PC PC Pentium 200 Mhz Computer System Pentium 200 Mhz Computer System Pentium 200 Mhz Computer System 1 $300 1999 3 2002 $300 $300 COUNT 22 $45,332 1 $1,000 1999 3 2002 1 $1,000 1999 3 2002 1 $1,000 1999 3 2002 $12,707 $34,797 $53,432 $1,000 $1,000 $1,000 $1,000 $1,000 $1,000 Printer HP LaserJet 2 Printer HP LaserJet 5N Printer HP LaserJet 4 1 $800 1998 4 2002 1 $1,300 2001 4 2005 1 $1,300 2000 4 2004 $800 $367 $567 $850 $450 $800 $1,300 $1,300 Printer ACC HP LaserJet 3 Bar Code Reader 1203 PERSONNEL 1 $800 1998 4 2002 $800 $800 $300 1999 7 2006 $43 $172 $300 COUNT 13 $14,000 $4,092 $12,689 $14,000 PC Pentium 200 Mhz Computer System 1 $2,584 2002 3 2005 $861 $861 $2,584 PC Pentium 200 Mhz Computer System 1 $1,300 1999 3 2002 $1,000 $1,000 Printer HP LaserJet 4 Plus 1 $1,300 2000 4 2004 $450 $850 $1,300 Printer HP LaserJet 3 1 $800 1998 4 2002 $800 $800 1208 GENERAL APPROPRIATIONS PC Pentium 200 Mhz Computer System Printer HP 890C DeskJet COUNT 4 $5,984 1 $1,000 1999 3 2002 1 $300 1997 2002 $1,311 $3,511 $5,684 $1,000 $1,000 $300 $300 ':$.1 000. 2101 POLICE DEPARTMENT PC Dell Mini Tower 733 Mhz Monitor Dell Monitors 17" PC Dell Mini Tower 933 Mhz PC Dell Mini Tower 350 Mhz COUNT 3 $2,300 203 $200 $2,300 $2,300 20 $24,000 2001 3 2004 $8,000 $16,000 $24,000 13 $3,777 2002 3 2005 $1,259 $1,259 $3,777 1 $1,200 2001 3 2004 $400 $800 $1,200 3 $3,606 2002 3 2005 $1,202 $1,202 $3,606 COMPUTER REPLACEMENT SCHEDULE COMPUTERS SCHEDULED FOR REPLACEMENT 2002-03 PRELIMINARY BUDGET AMOUNT FY ACCUM. TOTAL REPL 2002/03 THROUGH REPL DEPT GROUP ITEM QTY COST IN SVC LIFE __ YR CHARGE 06/30/03 COST 2101 POLICE DEPARTMENT (continued) Printer HP LaserJet 4050 3 $4,800 2001 4 2005 $1,200 $2,400 $4,800 11; Italff2rOMMAINVII.111111111111101174.11111i011111010 Laptop Dell Latitude 133 Mhz Computer Scanner HP Scanjet Printer HP Deskjets (add on for Sargeants office) Printer HP Deskjet 970 Printer HP Deskjets Printer HP Color LaserJet 4550 Server HP Hub, Bridge, DTC 16MX Server 2201 FIRE DEPARTMENT PC 233 Mhz Computer System PC Pentium 166 Mhz Computer System PC Dell Mini Tower & Monitor PC Dell Mini Tower & Monitor PC Dell Mini Tower & Monitor Printer HP LaserJet 4050 Printer HP LaserJet 5N Printer HP LaserJet 2 Printer HP LaserJet 3 Printer HP LaserJet 2 4101 COMMUNITY DEVELOPMENT/PLANNING 3 $8,780 2002 2 $972 2002 2 $440 2002 5 $2,500 2002 4 $1,011 2002 1 $2,000 2002 1 $5,681 2002 4 4 4 4 4 4 4 2006 2006 2006 2005 2006 2005 2006 $2,195 $243 $110 $625 $253 $500 $1,420 $2,195 $243 $110 $625 $253 $500 $1,420 $8,780 $972 $440 $2,500 $1,011 $2,000 $5,681 COUNT 59 $60,367 $17,790 $28,607 $60,367 1 $1,000 1999 3 2002 $1,000 $1,000 1 $1,000 1999 3 2002 $1,000 $1,000 1 $1,420 2002 3 2005 $473 $473 $1,420 1 $1,350 1997 3 2002 $1,350 $1,350 1 $1,420 2002 3 2005 $473 $473 $1,420 1 $1,400 2000 4 2004 $350 $1,050 $1,400 1 , $800 2000 4 2004 $200 $600 $800 1 $800 1996 4 2002 $800 $800 1 $800 1998 4 2002 $800 $800 1 $800 1996 4 2002 $800 $800 COUNT, 10 $10,790 $1,496 $8,346 $10,790 t q5 PC PC PC Printer Printer Printer Pentium 400 Mhz Computer System Pentium 400 Mhz Computer System Pentium 200 Mhz Computer System HP LaserJet 4 HP LaserJet 4 HP 970 CSE DeskJet 4201 COMMUNITY DEVELOPMENT/BUILDING PC PC PC $1,300 2001 $1,300 2001 $1,300 2001 $1,300 2001 $1,300 2001 $300 1999 COUNT 7 $8,100 3 3 3 4 4 3 2004 2004 2004 2005 2005 2002 $484 $484 $484 $367 $367 $817 $817 $817 $567 $567 $300 $1,300 $1,300 $1,300 $1,300 $1,300 $300 $2,819 $5,185 $8,100 Pentium 233 Mhz Computer System 33 Mhz Computer System 33 Mhz Computer System $1,000 1999 3 2002 $1,000 1994 3 2002 $1,000 1994 3 2002 COUNT 9 $10,800 204 $1,000 $1,000 $1,000 $1,000 $1,000 $1,000 'I. I,300? t $ , d,a $1,:4667 ;141, 1,300J, t tg30' • 130: ,4 $3,866 $10,800 $10,800 COMPUTER REPLACEMENT SCHEDULE COMPUTERS SCHEDULED FOR REPLACEMENT 2002-03 PRELIMINARY BUDGET AMOUNT FY ACCUM. TOTAL REPL 2002/03 THROUGH REPL DEPT GROUP ITEM QTY COST IN SVC LIFE YR CHARGE 06/30/03 COST 4202 PUBLIC WORKS ADMINISTRATION PC PC PC Printer Printer Printer Printer Pentium 400 Mhz Computer System 33 Mhz Computer System Pentium 500 Mhz Computer System 1 $1,300 2001 3 2004 $1,000 1996 3 2002 $1,300 2001 3 2004 $484 $484 $817 $1,000 $817 $1,300 $1,000 $1,300 HP LaserJet 3 HP 970 CSE DeskJet HP 550C DeskJet HP 520 DeskJet $800 1998 $800 2001 $300 1999 $300 1996 4 2002 3 2004 3 2002 3 2000 $350 $800 $450 $300 $300 $800 $800 $300 $300 nay' H 4, 4601 COMMUNITY RESOURCES PC PC PC PC PC PC PC Pentium 200 Mhz Computer System Pentium 200 Mhz Computer System Pentium 200 Mhz Computer System Pentium 166 Mhz Computer System COUNT 15 $15,900 $1,651 2002 $1,651 2002 $1,651 2002 $1,421 2002 $6,066 $14,584 $15,900 3 2005 $550 3 2005 $550 3 2005 $550 3 2005 $474 $550 $1,651 $550 $1,651 $550 $1,651 $474 $1,421 Pentium 333 Mhz Computer System Pentium 333 Mhz Computer System 1 $1,300 2001 3 2004 $1,300 2001 3 2004 $484 $484 $817 $1,300 $817 $1,300 $800 $800 1 99'_` Printer HP LaserJet 2 1 $800 1998 4 2002 Printer HP 890C DeskJet Printer HP 600 DeskJet Printer HP 882C DeskJet 1 $300 1999 3 2002 1 $300 1999 3 2002 1 $300 1997 3 2002 $300 $300 $300 $300 $300 $300 1204 FINANCE CASHIER 0111141111MMIIMIR COUNT 15 $16,174 $6,045 $10,958 $16,174 PC PC PC PC PC PC PC PC Pentium 333 Mhz Computer System Pentium 333 Mhz Computer System Pentium 333 Mhz Computer System Pentium 333 Mhz Computer System Pentium 233 Mhz Computer System - Cash Register Pentium 333 Mhz Computer System (Counter) Pentium 166 Mhz Computer Sys - Front desk Dell Mini Tower & Monitor (350 Mhz) 205 $1,300 $1,300 $1,300 $1,300 $1,000 $1,300 $1,000 $1,200 2001 2001 2001 2001 1999 2001 1999 1997 3 3 3 3 3 3 3 3 2004 2004 2004 2004 2002 2004 2002 2002 $484 $484 $484 $484 $817 $817 $817 $817 $1,000 $484 $817 $1,000 $1,200 $1,300 $1,300 $1,300 $1,300 $1,000 $1,300 $1,000 $1,200 COMPUTER REPLACEMENT SCHEDULE COMPUTERS SCHEDULED FOR REPLACEMENT 2002-03 PRELIMINARY BUDGET AMOUNT FY ACCUM. TOTAL REPL 2002/03 THROUGH REPL DEPT GROUP ITEM QTY COST IN SVC LIFE YR CHARGE 06/30/03 COST 1204 FINANCE CASHIER (continued) IG'.� . r d N i MX, ghgh•'s r#!+nu+PO#�r Printer ACC ACC ACC ACC ACC ACC HP LaserJet 4050 Epson Model M128C Receipt printer Bar Code Reader Bar Code Reader Bar Code Reader Bar Code Reader Bar Code Reader 3302 COMMUNITY SERVICES PC PC PC $1,400 $1,050 $300 $300 $300 $300 $300 COUNT 19 $19,237 Pentium 333 Mhz Computer System (17" monitor) Pentium 400 Mhz Computer System (17" monitor) Pentium 366 Mhz Computer System (17" monitor) ACC Hand Held Citation Writers ACC Charging Cradles for the Citation Writers GRAND TOTALS 2000 1999 1999 1999 1999 1999 1999 4 7 7 7 7 7 7 2004 2005 2005 2005 2005 2005 2005 1 $1,200 2001 3 2004 1 $1,200 2001 3 2004 1 $1,200 2001 3 2004 $560 $187 $43 $43 $43 $43 $43 $840 $677 $213 $213 $213 $213 $213 $1,400 $1,050 $300 $300 $300 $300 $300 $6,729 $15,454 $18,350 $484 $484 $484 $817 $817 $817 1 1"I E r'. ri Qa : 413: #. 1318 f .?' 4; 2f 3 _ $700 $ :300 _. ' $1,200 $1,200 $1,200 9 $31,500 1994 9 $3,150 1994 COUNT 24 $38,000 COUNT 218 $273,046 10 2004 10 2004 $3,150 $28,350 $315 $2,835 $3,150 $6,817 $36,536 $40,650 $77,824 $207,501 $283,718 $31,500 All Information Systems department equipment is allocated to departments in computer replacement charges based on % of total computer equipment owned by each department. INDICATES COMPUTER EQUIPMENT SCHEDULED FOR REPLACEMENT IN 2002-03. EQUIPMENT LISTED IN BOLD IS SCHEDULED FOR REPLACEMENT BUT NOT YET PURCHASED. 206 BUSINESS MACHINE REPLACEMENT SCHEDULE MACHINES SCHEDULED FOR REPLACEMENT 2002-03 PRELIMINARY BUDGET AMOUNT FY ACCUM. TOTAL REPL 2002/03 THROUGH REPL DEPT GROUP ITEM QTY COST IN SVC LIFE YR CHARGE 06/30/03 COST 1208 GENERAL APPROPRIATIONS Copier Canon Model 6050 (2nd Floor City Hall) 1 $13,600 1997 7 2004 $1,943 $11,658 $13,600 Copier Canon Model 6050 (1st Floor City Hall) 1 $13,600 1997 7 2004 $1,943 $11,658 $13,600 Copier Minolta Model EP6001 (Police Department) 1 $12,227 1997 7 2004 $1,747 $10,480 $12,227 Copier Minolta Model EP2080 (Public Works Department) 1 $6,965 1997 7 2004 $995 $5,970 $6,965 Fax Canon Laser 7500 Fax Machine (2nd Floor City Hall) 1 $2,595 1997 7 2004 $371 $2,224 $2,595 2201 FIRE DEPARTMENT Copier Minolta Model EP2080 (Community Resources) 4601 COMMUNITY RESOURCES Copier Minolta Model EP2080 (Community Resources) 3302 COMMUNITY SERVICES Copier Minolta Mode EP2010 (Community Services) GRAND TOTALS COUNT 5 48,987 6,999 41,990 48,987 1 $6,965 1997 7 2004 $995 $5,970 $6,965 COUNT 1 $6,965 $995 $5,970 $6,965 1 $6,965 1997 7 2004 $995 $5,970 $6,965 COUNT 1 $6,965 $995 $5,970 $6,965 1 $4,763 1997 7 2004 $680 $4,083 $4,763 COUNT 1 $4,763 $680 $4,083 $4,763 COUNT 8 $67,680 $9,669 $58,013 $67,680 EQUIPMENT LOCATED IN AREAS SPECIFIC TO A SINGLE DEPARTMENT HAS BEEN CHARGED TO THE DEPARTMENT WHERE IT IS LOCATED. REPLACEMENT COSTS HAVE BEEN ADDED TO THE COMPUTER REPLACEMENT CHARGES FOR FISCAL YEAR 2002-03. 207 AQMD Auto/Property Insurance/Bonds Block Grant General Administration Budget Summaries Budget Transfers Building Building Maintenance Bus Pass Subsidy C.O.P.S. Program Capital Improvement Program Cashier Certificate of Award City Attorney City Clerk/Elections City Council City Manager City Manager's Budget Message City Prosecutor City Treasurer Community Center Facilities Study Community Resources/Cable TV Community Services Commuter Express Computer Replacement Schedule C.O.P.S. Program Crossing Guards Departmental Equipment Replacement Dial -A -Ride Dial -A -Taxi Domestic Violence Advocacy Downtown Enhancement Equipment Replacement Schedule Equipment Service Division Expenditures by Fund Finance Administration PAGE 118 116 91 12 23 87 145 107 131 172 105 8 71 73 69 75 9 83 85 99 97 133 93 201 131 137 165 95 139 141 147 195 163 22 103 INDEX 208 Fire General Appropriations Glossary Hermosa Beach Facts Information Systems Liability Insurance Lifeguard Service/Beach Maintenance Lightings/Landscaping/Medians Lower Pier, Myrtle Avenue & Loma Administrative Expense N. Pier Structure/Parking Lot A/ County Share of Revenue Organizational Chart Parks Division Personnel Personnel Authorizations Pie Chart Appropriations Pie Chart General Fund Appropriations Pie Chart General Fund Revenue Pie Chart Revenue by Source Planning Police Administration Property Tax Dollar Breakdown Prospective Expenditures Public Works Administration Recreation Transportation Revenue By Fund Revenue Worksheets Sewers and Storm Drains Source Reduction/Recycling Street Maintenance/Traffic Safety Understanding The Budget Unemployment Used Oil Block Grant Workers' Compensation PAGE 111 120 192 191 79 122 149 151 Drive 109 155 7 153 114 66 67 68 26 25 89 128 27 81 143 101 21 28 157 77 159 1 124 161 126