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AGENDA
REGULAR MEETING HERMOSA BEACH CITY COUNCIL
Tuesday, April 8, 2003, 7:10 p.m.
Council Chambers, City Hall
1315 Valley Drive
MAYOR CITY CLERK
Sam Y. Edgerton Elaine Doerfling
MAYOR PRO TEM CITY TREASURER
Michael Keegan John M. Workman
COUNCIL MEMBERS CITY MANAGER
Kathy H. Dunbabin Stephen R. Burrell
J. R. Reviczky CITY ATTORNEY
Art Yoon Michael Jenkins
All council meetings are open to the public. PLEASE ATTEND.
The Council receives a packet with detailed information and recommendations on nearly
every agenda item. Complete agenda packets are available for public inspection in the
Police Department, Fire Department, Public Library, Office of the City Clerk, and the
Chamber of Commerce. During the meeting, a packet is also available in the Council
Chambers foyer.
City Council agendas and staff reports are available for your review on
the City's web site located at www.hermosabch.org
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
ANNOUNCEMENTS
PRESENTATIONS & PROCLAMATIONS
INTRODUCTION OF
LINDA DICKERSON, HERMOSA BEACH COMMUNITY LIBRARY
MANAGER
NATIONAL LIBRARY WEEK
APRIL 6-12, 2003
PUBLIC PARTICIPATION: Although the City Council values your comments, the
Brown Act generally prohibits the Council from taking action on any matter not listed on
the posted agenda as a business item.
1. ORAL AND WRITTEN COMMUNICATIONS
Members of the public wishing to address the City Council on any items within the
Council's jurisdiction, or to request the removal of an item from the consent calendar,
may do so at this time. Comments on public hearing items are heard only during the
public hearing. Comments from the public are limited to three minutes per speaker.
Members of the audience may also speak:
1) during discussion of items removed from the Consent Calendar;
2) during Public Hearings; and,
3) during discussion of items appearing under Municipal Matters.
The City Council acknowledges receipt of the written communications listed below. No
action will be taken on matters raised in written communications.
The Council may take action to schedule issues raised in oral and written
communications for a future agenda.
Citizens with comments regarding City management or departmental operations are
requested to submit those comments to the City Manager.
Letter from Roger Creighton regarding public safety.
2. CONSENT CALENDAR: The following more routine matters will be acted
upon by one vote to approve with the majority consent of the City Council. There
will be no separate discussion of these items unless a Council member removes an
item from the Consent Calendar. Items removed will be considered under Agenda
Item 4, with public comment permitted at that time.
(a) Recommendation to approve minutes of the regular meeting of the City
Council held on March 25, 2003.
(b) Recommendation to ratify check register and to approve cancellation of
certain checks as recommended by the City Treasurer.
(c) Recommendation to receive and file Tentative Future Agenda Items.
(d) Recommendation to accept a donation from the Woman's Club of Hermosa
Beach for $1,500 to be used for the purchase of a laptop computer for the
Fire Department. Memorandum from Finance Director Viki Copeland dated
March 31, 2003.
• •
(e) Recommendation to set a date of Thursday, May 29, 2003 for review of the
2003-04 budget. Memorandum from Finance Director Viki Copeland dated
March 27, 2003.
(f) Recommendation to receive and file the action minutes of the Public Works
Commission meeting of March 19, 2003.
(g) Recommendation to adopt resolution ordering the vacation and
abandonment, for public purposes, of a portion of 8th Street, between The
Strand and Beach Drive, as shown on the tract of Hermosa Beach as
recorded in map book 1, pages 25 & 26, in the office of the Los Angeles
County Recorder. Memorandum from Interim Public Works Director Richard
Morgan dated April 1, 2003.
(h) Recommendation to adopt resolution sustaining the Planning Commission's
decision, on appeal, to deny a conditional use permit and parking plan
amendment for an existing restaurant at 1100 The Strand, "Scotty's", for on -
sale general alcohol, to add bar seating and a dance floor in the patio area, to
add amplified live entertainment; a take-out food service window; and
approving limited extended hours to 11:OOpm at 1100 The Strand.
Memorandum from Community Development Director Sol Blumenfeld dated
April 2, 2003.
(i)
Recommendation to approve appropriation of $68,950 grant funding for
Project No. 95-507 — Valley Park Improvements and record the estimated
revenue. Memorandum from Interim Public Works Director Richard Morgan
dated April 2, 2003.
3. CONSENT ORDINANCES
NONE
. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR
SEPARATE DISCUSSION
* Public comments on items removed from the Consent Calendar.
3
5. PUBLIC HEARINGS - TO COMMENCE AT 7:30 P.M.
a. 2003 COMMERCIAL EVENT APPLICATIONS. Memorandum from
Community Resources Department dated April 1, 2003.
RECOMMENDATION: Approve following events and contracts:
. EVENT
DATE
FEES
(estimated)
IMG - Beach Bash 2003
June 6-8
$46,716.00
EVP Tour - Pro Am Beach
Volleyball Tournament
June 21
$6,901.00
So. Cal. Foundation - Beach
Volleyball Tournament
July 19 •
$939.00
MESP - Hermosa Beach Triathlon
October 12
$10,526.00
6. MUNICIPAL MATTERS
a. PROPOSAL BY SOUTH BAY REGIONAL PUBLIC
COMMUNICATIONS AUTHORITY TO PROVIDE
DISPATCHING SERVICES 0 THE CITY OF HERMOSA BEACH.
Memorandum from City Manager Stephen Burrell dated April 3, 2003.
RECOMMENDATION: That the City Council review the proposal
submitted by the South Bay Regional Communications Authority and
direct staff to return at the next meeting with any additional information
and direct the City Manager.to meet with representatives the City of El
Segundo concerning the existing agreement notice requirements and report
back at the 4/22/03 meeting.
7. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER
a. 1301 RETAIL/OFFICE BUILDING SAFETY/SECURITY
PROBLEM. Memorandum from City Manager Stephen Burrell dated
March 18, 2003.
RECOMMENDATION: Approve the participation of the City in a cost
sharing to install safety/security barrier between the building and the
parking structure at a cost not to exceed $2300.
4
• •
b. UNDERGROUND UTILITY ASSESSMENT DISTRICT TEAM;
BOND COUNSEL AND ASSESSMENT ENGINEER SERVICE .
AGREEMENTS. Memorandum from City Manager Stephen Burrell
dated April 3, 2003.
RECOMMENDATION: Review and approve agreements with
Stradling, Yocca, Carlson & Rauth, Bond Counsel, and David Taussig &
Associates% Inc., Assessment Engineers, and direct the City Manager to
execute the agreements on behalf of the City.
8. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL
a VACANCIES — BOARDS AND COMMISSIONS — UNEXPIRED
TERM — PUBLIC WORKS COMMISSION — SCHEDULE
INTERVIEWS. Memorandum from City Clerk Elaine Doerfling dated
April 2, 2003.
RECOMMENDATION: That City Council schedule a meeting at a time
certain prior to the regular meeting of Tuesday, April 22, 2003 for the
purpose of interviewing applicants (for the unexpired term ending October
31, 2004) with appointment to be made that evening at the regular
meeting.
b. VACANCIES - BOARDS AND COMMISSIONS — UPCOMING
EXPIRATION OF TERMS. Memorandum from City Clerk Elaine
Doerfling dated April 3, 2003.
RECOMMENDATION: That City Council direct the City Clerk to
advertise and request applications from interested parties for two Planning
Commission terms that will expire June 30, 2003, two Parks, Recreation
and Community Resources Advisory Commission terms that will expire
June 30, 2003, and two Civil Service Board terms that will expire
July 15, 2003.
9. OTHER MATTERS - CITY COUNCIL
Requests from Council members for possible future agenda items:
Recommended Action: 1) Vote by Council whether to discuss this item; 2) refer
to staff for a report back on a future agenda; or, 3) resolution of matter by Council
action tonight.
a. Request from Councilmember Yoon to schedule an annual all -utility, all -
city meeting to coordinate our projects to minimize disruption to our
residents with attendees to include Verizon, Gas Company, Adelphia,
Edison, California Water Service and Caltrans.
ADJOURNMENT
5
1070 3rd Street
Hermosa Beach, CA 90254
March 10, 2003
City Clerk, please place on next council agenda, under "Communications from the Public".
City Council
Hermosa Beach
As the world knows, the U.S.A. is on constant yellow and/or orange level terrorist
alert since September 11th. It is amazing that across the street from a school full
of hundreds of children, the access to a fire hydrant has an iron fence in front of it.
•
in my opinion, a public officer should pursue their duties with zeal, vigor and
diligence. Particularly, during these days of yellow and/or orange level terrorist
alerts, all fire hydrants must be kept free of iron fences and be totally and
completely accessible with no access blockage, no matter how slight.
For the city council not to provide complete and unhindered protection in our city,
by our public safety system such as maintaining totally unhindered access to all
fire hydrants, in my opinion, lacks the zeal, vigor, and diligence the people
deserve from the elected officers of Hermosa Beach.
Furthermore, in my opinion, an undesirable casualness in regards to public safety
in these days of Timothy McVeys, not to mention the destruction by foreign
terrorist may exist in the elected officers of Hermosa Beach jf such simple,
obvious, potential safety hinderers are allowed to exist such as an iron fence in
front of a fire hydrant.
f
•
• Y.A2
MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL of the City of
Hermosa Beach, California, held on Tuesday, March 25, 2003, at the hour of 7:20
p.m.
PLEDGE OF ALLEGIANCE — a young lady from Hermosa Beach named Nicole
ROLL CALL:
Present: Dunbabin, Keegan, Reviczky, Yoon, Mayor Edgerton
Absent: None
ANNOUNCEMENTS — Councilmember Yoon wished long-term City activist Joe Diaz
a happy 90th birthday on Sunday, March 30. He then asked staff for a status report
on the sewer and street work on Loma Drive (City Manager Burrell and Interim
Public Works Director Morgan responded).
Councilmember Dunbabin announced the Surfer's Walk of Fame dedication and
induction of seven charter surfers at a ceremony to be held Saturday, March 29, at
11 a.m. at the Pier. She noted a Daily Breeze article on Gallery C, an art gallery
and museum, to be located in the old Bijou theater building, and then asked the
status of Valley Park (Interim Public Works Director Morgan responded).
Councilmember Reviczky invited everyone to a Historical Society fundraiser for the
expansion of their facility, including a surf museum, to take place from 5, to 10 p.m.
on Saturday, May 17, at the Community Center auditorium, with a no -host bar and
pupus, surf music by the Detonators, raffles, and a hula show.
Mayor Pro Tempore Keegan announced the Last Saturday Puppet Show in the
Second Story Theater at the Community Center this week with performances at 10
a.m., 11:30 a.m., and 1 p.m. and a children's workshop after each show. He then
inquired about the sale of treated wood that was to have been used at Valley Park
(City Manager Burrell and Interim Public Works Director Morgan responded).
Mayor Edgerton said that he defended Hermosa's claim as the birthplace of surfing
town L.A. Times reporter, telling her that the early surfers in Huntington Beach were
all riding on boards made in Hermosa Beach in the 1960's, noting that she
subsequently called back to say that her research confirmed his statement.
CLOSED SESSION REPORT FOR MEETING OF MARCH 11, 2003: No reportable
actions.
PUBLIC PARTICIPATION
1. ORAL AND WRITTEN COMMUNICATIONS
a. Letter from Al Benson requesting City Council consideration of a
Neighborhood Watch Program.
Coming forward to address the Council on this item was:
City Council Minutes 03-25-03
Page11074 a
• •
Al Benson — Hermosa Beach, thanked the Council for considering his
letter regarding a Community Watch program to focus on minor
crime and to avoid calling 911 and for placing the discussion of
a Neighborhood Watch program on tonight's agenda.
b. Letter from Darien DeBellis of Administrative Services Cooperative requesting
that the City Council reconsider its decision of March 11, 2003 with regards to
the granting of a taxicab franchise.
Coming forward to address the Council on this item was:
Darien DeBellis — Administrative Service Co -Op, requested that the
Council reconsider its decision at the last meeting to grant
several taxicab franchises, citing several reasons, including the
complicated process of organizing a starter program.
City Manager Burrell responded to Council questions, noting that staff had
scheduled a meeting with all four companies and would design a starter
program based on their input, adding that the issue would come back before
the Council at its second meeting in April..
Action: To receive and file the letter.
Motion Keegan, second Mayor Edgerton. The motion carried, noting the
dissenting votes of Dunbabin and Reviczky.
Coming forward to address the Council at this time were:
Doris Nickelson — representing the Kenny Nickelson Foundation,
expressed appreciation for the Beach Cities Toy Drive donation
of toys and educational materials, thanked the City Council and
residents, and extended special thanks to Mayor Edgerton and
Councilmember Reviczky, to whom she presented a framed
certificate of appreciation, a photo board, and a booklet
explaining the work of the Foundation; and
Pete Tucker - Hermosa Beach, thanked Mayor Pro Tempore Keegan
for attending the Redondo Beach Heart of the City workshop;
•
noted a Coastal Commission hearing in Santa Barbara April 8;
said the City received funds from CalTrans for the improvement
of Artesia Boulevard, and dovetailing with Redondo would result
in a cost savings for paving. (City Manager Burrell said this
project would by done jointly with the cities of Redondo Beach
and Manhattan Beach).
2. CONSENT CALENDAR:
Action: To approve the consent calendar recommendations (a) through (j),
with the exception of the following items, which were removed for discussion
in item 4, but are shown in order for clarity: (e) Reviczky and (i) Dunbabin.
Motion Reviczky, second Dunbabin. The motion carried by a unanimous
vote.
City Council Minutes 03-25-03 Page 11075
At 7:52 p.m., the order of the agenda was suspended to go to public hearing items
5(b) then 5(a).
(a) RECOMMENDATION TO APPROVE THE FOLLOWING MINUTES:
1) Adjourned Regular meeting held on March 3, 2003; and
2) Regular meeting held on March 11, 2003.
Action: To approve as presented the minutes of the Adjourned Regular
Meeting of March 3, 2003 and the Regular Meeting of March 11, 2003.
(b) RECOMMENDATION TO RATIFY CHECK REGISTER NO. 32164
THROUGH 32294 AND TO APPROVE THE CANCELLATION OF. CHECK
NOS. 32118 AND 32137 AS RECOMMENDED BY THE CITY TREASURER.
Action: To ratify the check register as presented.
(c) RECOMMENDATION TO RECEIVE AND FILE TENTATIVE FUTURE
AGENDA ITEMS.
Action: To receive and file the tentative future agenda items as presented.
(d) RECOMMENDATION TO RECEIVE AND FILE THE FEBRUARY 2003
FINANCIAL REPORTS:
1) Revenue and expenditure report;
2) City Treasurer's report; and
3) Investment report.
Action: To receive and file the February 2003 financial reports as presented.
(e) RECOMMENDATION TO ACCEPT DONATION OF $250 FROM THE
HERMOSA KIWANIS FOUNDATION TO BE USED FOR THE SURFERS'
WALK OF FAME. Memorandum from Finance Director Viki Copeland dated
March 17, 2003.
(f)
This item was removed from the consent calendar by Councilmember
Reviczky for separate discussion later in the meeting in order to acknowledge
and thank the donor.
Action: To accept the donation of $250 from the Hermosa Kiwanis
Foundation to be used for the Surfers' Walk of Fame.
Motion Reviczky, second Mayor Edgerton. The motion carried by a
unanimous vote.
RECOMMENDATION TO RECEIVE AND FILE PROJECT STATUS
REPORT. Memorandum from Interim Public Works Director Richard Morgan
dated March 18, 2003.
City Council Minutes 03-25-03 Page 11076
(g)
Action: To receive and file the status report on capital improvement projects
that are either under design or construction.
RECOMMENDATION TO RECEIVE AND FILE ACTION MINUTES FROM
THE PARKS, RECREATION AND COMMUNITY RESOURCES ADVISORY
COMMISSION MEETING OF MARCH 4, 2003.
Action: To receive and file the action minutes of the Parks, Recreation and
Community Resources Advisory Commission meeting of March 4, 2003.
(h) RECOMMENDATION TO ADOPT RESOLUTION ORDERING THE
PREPARATION OF A REPORT FOR THE ANNUAL LEVY OF
ASSESSMENTS WITHIN THE HERMOSA BEACH LANDSCAPING AND
STREET LIGHTING DISTRICT DURING FISCAL YEAR 2003-04.
Memorandum from Interim Public Works Director Richard Morgan dated
March 18, 2003.
Action: To approve the staff recommendation to adopt Resolution No. 03-
6257, entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HERMOSA BEACH, CALIFORNIA, ORDERING THE DIRECTOR OF
PUBLIC WORKS TO PREPARE A REPORT IN ACCORDANCE WITH
ARTICLE 4 OF CHAPTER 1 OF THE "LANDSCAPE AND LIGHTING ACT
OF 1972," BEING DIVISION 15, PART 2 OF THE STREETS AND
HIGHWAYS CODE OF THE• STATE OF CALIFORNIA, FOR THE
MAINTENANCE, OPERATION AND SERVICING OF STREET AND
SIDEWALK LANDSCAPING LIGHTING AND APPURTENANT WORK IN
THE CITY OF HERMOSA BEACH, CALIFORNIA, FOR THE FISCAL YEAR
COMMENCING JULY 1, 2003 AND ENDING JUNE 30, 2004."
(i) RECOMMENDATION TO RECEIVE AND FILE ACTION MINUTES FROM
THE PLANNING COMMISSION MEETING OF MARCH 18, 2003.
This item was removed from the consent calendar by Councilmember
Dunbabin for separate discussion later in the meeting.
Action: To receive and file the action minutes of the. Planning Commission
meeting of March 18, 2003.
Motion Dunbabin, second Mayor Edgerton. The motion carried with a
unanimous vote.
(j) RECOMMENDATION TO APPROVE PURCHASE OF WORKSTATION
MODULES AND APPURTENANCES FOR COMMUNITY RESOURCES
DEPARTMENT, OFFICE B, FROM JULES SELTZER IN THE AMOUNT OF
$7,552.95. Memorandum from Community Resources Department dated
March 13, 2003.
City Council Minutes 03-25-03 Page 11077
a
Action: To approve the purchase of workstation modules and
appurtenances for office B of the Community Resources Department from
Jules Seltzer in the amount of $7,552.95, as recommended by staff.
3. CONSENT ORDINANCES - None
4. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE
DISCUSSION
Items 2(e) and (i) were heard at this time but are shown in order for clarity.
Public comments on items removed from the Consent Calendar are shown
under the appropriate item.
5. PUBLIC HEARINGS
a. TEXT AMENDMENT REGARDING DOWNTOWN PARKING
REQUIREMENTS. Memorandum from Community Development Director
Sol Blumenfeld dated March 18, 2003.
Community Development • Director Sol Blumenfeld presented the staff report
and responded to Council questions. City Manager Burrell and City Attorney
Jenkins also responded to Council questions.
The public hearing opened at 10:24 p.m. As no one came forward to address the
Council on this item, the public hearing closed at 10:24 p.m.
Action: To approve the staff recommendation to:
(1) Waive full reading and introduce Ordinance No. 03-1228, entitled "AN
ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA,
AMENDING THE ZONING ORDINANCE REGARDING OFF-STREET
PARKING REQUIREMENTS AND THE IN -LIEU FEE PARKING
ALLOWANCES IN THE DOWNTOWN DISTRICT" and •
(2) Adopt Resolution No. 03-6258, entitled "A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA,
SUBMITTING AMENDMENTS TO THE CERTIFIED COASTAL LAND
USE PLAN REGARDING DOWNTOWN PARKING."
Motion Keegan, second Yoon. The motion carried by a unanimous vote.
At 10:25 p.m., the order of the agenda was suspended to hear item 6(a).
b. SPEED HUMP POLICY—REPORT OF PUBLIC WORKS COMMISSION—
CONSIDERATION OF THE PROPOSED POLICY AND CONSIDERATION
OF PLACING SPEED HUMPS ON HILLCREST DRIVE. Memorandum from
City Manager Stephen Burrell dated March 18, 2003. Supplemental
information from the Public Works Department submitted March 25, 2003.
City Council Minutes 03-25-03 Page 11078
• •
City Manager Burrell presented the staff report and responded to Council
questions. Interim Public Works Director Morgan and City Attorney Jenkins
also responded to Council questions.
• The public hearing opened at 8:15. p.m. Coming forward to address the Council on
this item were:
Mary Lou Cahir — Hermosa Beach, said the request for speed humps
on Hillcrest was made a year ago and she thought it had been
approved; asked if the request would be grandfathered or if they
would be required to meet the speed hump criteria which the
Council was reviewing; said the street would qualify under the
proposed criteria if a renter's consent was sufficient to meet the
67% neighborhood approval; said they did not have the consent
of all residents proposed to have speed humps in front of their
homes and asked if the locations could be adjusted;
Alan Dettelbach — Hermosa Beach, commented on the proposed
criteria for speed humps; expressed concern about excessive
traffic and speed on Ninth Street; said even though drainage
and emergency vehicle access was important, the foremost
issue was the safety of the neighborhood children; urged the
Council to consider. flexibility when establishing criteria to allow
accommodation for specific neighborhood conditions;
Andy Mactavish — Hermosa Beach, asked for an example of a local
5% grade street so that he could determine if Ninth Street met
the criteria for a grade of less than 5%; acknowledged the need
for criteria but wanted safety to be a prime consideration;
Eric Barnett Hermosa Beach, agreed that safety was the most
important issue; said Ninth Street had a crest - a blind spot -
with vehicles speeding up to 40 to 50 miles per hour; asked if
speed humps could be installed in the less steep sections even
if some portions of a street were more than a 5% grade;
Cindy Kellman Hermosa Beach, said she spoke to nearly all of the
residents on Ninth Street and most people cited safety as the
reason for installation of speed humps and said they would be
willing to pay for them;
William Fortier — Hermosa Beach, said that he had previously lived on
a street with speed humps, which was why he was opposed to
their installation even though he has two small children; said the
noise from cars accelerating after they pass over the speed
humps can be loud; said speed was not a problem on Hillcrest
and he wished to maintain the tranquil atmosphere; said that he
might agree to their installation if there was not a speed hump
installed directly in front of his home;
JoAnn Mitchell - Hermosa Beach, related an incident when she was
walking her dog at night on the side of Hillcrest without
sidewalks and had to jump out of the way to avoid being hit by a
car traveling at about 50 miles per hour; said she would be
willing to have a speed hump installed in front of her home;
City Council Minutes 03-25-03 Page 11079
4
Steve Kindom — Hermosa Beach said the traffic increased on Ninth
Street when Seventh and Eighth streets were closed; noted that
many drivers cut through on Ninth Street to avoid the signal at
Prospect and Aviation; said speed humps might provide safer
conditions on that street;
Ryan Stearns — Hermosa Beach, said that the Council should use its
judgment in reviewing each request for speed humps even if
criteria is established; said the safety of children was the most
important issue;
Chad Ahrens — Hermosa Beach, spoke of excessive speed on Ninth
Street, with cars traveling at 35 miles per hour in front of his
home and faster as they progressed along the street; asked
about speed control alternatives other then sped humps that
might be more acceptable;
Kimberly Johnson — Hermosa Beach, spoke of blind spots on Ninth
Street; did not know of an appropriate location for an additional
stop sign to slow traffic, but was open to other options; and
Patrick Johnson - Hermosa Beach, asked the method for determining
5% grade and if it was an average grade.
The public hearing closed at 8:52 p.m.
Action: To adopt the criteria developed by the Public Works Commission as
non-binding guidelines and require Public Works Commission review and City
Council approval of each speed hump request.
Motion Keegan, second Yoon. The motion carried, noting the dissenting
votes of Dunbabin and Reviczky.
Further Action: To require approval by a super majority (67%) of Hillcrest
occupants for the requested speed humps, to refer the Hillcrest request back
to staff to determine speed hump locations with a required 100% property
owner approval and on a slope that does not exceed accepted safety
standards determined by staff.
Motion Keegan, second Yoon. The motion carried, noting the dissenting
votes of Dunbabin and Reviczky
The meeting recessed at 9:35 p.m..
The meeting reconvened at 9:53 p.m., with item 5(a).
6. MUNICIPAL MATTERS
a. NEIGHBORHOOD WATCH AND CERT PROGRAMS REPORT.
Memorandum from City Manager Stephen Burrell dated March 18, 2003.
City Manager Burrell presented the staff report and responded to Council
questions.
City Council Minutes 03-25-03 Page 11080
• •
Fire Chief Tingley responded to Council questions concerning the CERT
program, saying that it would be necessary to hire a Fire Captain to
administer the program, which would cost an estimated $75,000 to $100,000
per year, noting that time not spent on this program could be devoted to
emergency preparedness and fire prevention.
Police Chief Lavin responded to Council questions about a Neighborhood
Watch program, saying that additional personnel would not be needed since,
even through a formal program had never been established, his department
currently provides materials and gives presentations in residents' homes
when requested, and the program is mostly citizen driven. He added that this
situation could change if there was a significant change in the level of
neighborhood watch interest as there has been in Manhattan Beach.
Coming forward to address the Council on this issue were:
Al Benson — Hermosa Beach, said that this discussion provided a
good starting point, but agreed that the programs would require
both City and citizen support; -
Dennis Stevens— Hermosa Beach, welcomed the forums mentioned;
said although City staff is approachable, the response may be
more positive if these programs were implemented; and,
Pete Tucker — Hermosa Beach, said the City should have emergency
plans and a phone number for residents to call; said the
Commissioners could be trained to supplement City staff
because of their knowledge of the City's infrastructure; said
someone in the Police Department should coordinate this
emergency preparedness effort.
Action: To direct the Police Department to follow up on Neighborhood
Watch interest, to have the City provide the SEMS training once again as in
the past, and to bring back discussion of the CERT program to the first
meeting in May after further research by Councilmember Yoon with possible
funding in the next budget.
Motion Mayor Edgerton, second Yoon. The motion carried by a unanimous
vote.
At 10:58, the order of the agenda changed to hear Item 7(b) and then item 7(a) and
7(c).
7. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER
a. SCHEDULE DATE OF SPECIAL MEETING WITH THE PARKS,
RECREATION AND COMMUNITY RESOURCES ADVISORY COMMISSION
FOR TUESDAY, APRIL 29, 2003. Memorandum from City Manager Stephen
Burrell dated March 18, 2003.
Action: To direct City Manager Burrell to email the Council to determine an
acceptable date and continue the item to the next meeting on April 8.
City Council Minutes 03-25-03 Page 11081
Motion Mayor Edgerton, second Dunbabin. The motion carried by a
unanimous vote.
b. REQUEST FROM MR. AND MRS. HOOSE AT 2059 MONTEREY AVENUE
FOR THE CITY COUNCIL TO CONSIDER CHANGING THE PLAN LINE OF
CIRCLE COURT TO REDUCE THE IMPROVED STREET WIDTH FROM 40
FEET TO 30 FEET FROM MONTEREY TO CIRCLE DRIVE. Memorandum
from City Manager Stephen Burrell dated March 18, 2003. Supplemental
aerial photograph from the Public Works Department submitted March 25,
2003.
City Manager Burrell presented the staff report and responded to Council
questions. Interim Public Works Director Morgan also responded to Council
questions.
Coming forward to address the Council on this item were:
Grant Kirkpatrick — project architect, gave a history of the property and
the request for an encroachment permit; said the installation of
a five-foot sidewalk was acceptable to the applicants; said the
granting of this request would cause no adverse effects for Fire
and Police departments; noted that Circle Court was a very
short street, with only four homes;
Brian Hoose — property owner, said the area in question had often
been an eyesore because people used it for parking; said they
hoped to keep the patio proposed in the design; said whatever
affected them would affect their next-door neighbor also;
Susan Hoose — property owner, said they were not aware that the City
was thinking. of widening the street and adding more parking;
said allowing plants would be more attractive than merely a
sidewalk;
Chris Waddell — Hermosa Beach, asked how this would affect his
property, which was located next door to the west, and if the
City planned to establish marked parking; said he would rather
have plants rather than a sidewalk because it would make the
area more attractive; and
No name given — Hermosa Beach, said he lived two houses from the
subject property and felt the corner was beautiful just the way it
was and thought there was ample turning space for emergency
vehicles.
Action: To schedule a public hearing for April 22 on the issue.
Motion Dunbabin, second Mayor Edgerton. The motion carried b
unanimous vote.
JOINT LETTER WITH SCHOOL DISTRICT CONCERNING TIMELY
ACTION ON THE STATE BUDGET. Memorandum from City Manager
Stephen Burrell dated March 18, 2003.
City Council Minutes 03-25-03 Page 11082
City Manager Burrell presented the staff report and responded to Council
questions.
Action: To send a joint letter with the School District Board to local
representatives urging timely action on the State budget.
Motion Mayor Edgerton, second Yoon. The motion carried by a unanimous
vote.
At 11:35: p.m., the order of agenda returned to hear pulled Consent Calendar items
2(e) and (i).
8. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL - None
9. OTHER MATTERS - CITY COUNCIL — None
a. Request from Councilmember Yoon to agendize an item regarding
discussion of street conditions with all utility companies present.
Councilmember Yoon spoke to his request.
City Manager Burrell responded to Council questions.
Action: To schedule, in approximately one month, an adjourned City Council
meeting with all utility companies present to discuss the goal of achieving and
maintaining the best possible condition for City streets.
Motion Yoon, second Mayor Edgerton. The motion carried by a unanimous
vote.
b. Request from Councilmember Yoon to agendize dissemination to the
public of City emergency plan information.
Councilmember Yoon spoke to his request.
City Manager Burrell responded to Council questions.
Action: Council consensus was to contact Adelphia to discuss developing a
community information program as soon as possible for emergency
preparedness with the participation of Mayor Edgerton, City Manager Burrell,
Fire Chief Tingley, and Police Chief Lavin.
c. Request from Councilmember Dunbabin to agendize a request from
Planning Commissioner Ron Pizer for a Council discussion of the
portions of the General Plan that need direction from Council.
Councilmember Dunbabin spoke to her request.
City Council Minutes 03-25-03 Page 11083
City Manager Burrell responded to Council questions, stating that the
Planning Commission would like to do a citywide mailing, which would be
very costly; that this issue would appear on a future agenda; and that he will
provide the entire General Plan to the City Council in a format for their review.
d. Request from Councilmember Dunbabin for a review of traffic on
Prospect Avenue.
Councilmember Dunbabin spoke to her request.
Action: To agendize this item.
Motion Dunbabin, second Yoon. The motion was subsequently withdrawn.
ADJOURNMENT - The Regular Meeting of the City Council of the City of Hermosa
Beach adjourned on Tuesday, March 25, 2003, at the hour of 11:50 p.m. to the
Regular Meeting on Tuesday, April 8, 2003, at the hour of 7:10 p.m.
--34Laz)A0oLe4a,
City Clerk
City Council Minutes 03-25-03 Page 11084
// 2/e
vchlist Check Register Page: 1
03/20/2003 7:50:50AM CITY OF'HERMOSA BEACH
Bank code: boa
Voucher Date Vendor Invoice
PO#
Description/Account Amount
32295 3/5/2003 00243 HERMOSA BEACH PAYROLL ACCOUNT 03152003 Payroll/3-1 to 3-15-03
001-1103 403,953.18
105-1103 13,301.63
109-1103 3,982.21
110-1103 39,642.59
117-1103 803.16
140-1103 117.91
145-1103 1,331.07
150-1103 122.94
151-1103 499.07
152-1103 19.13
160-1103 21,356.08
301-1103 3,030.16
705-1103 3,348.55
715-1103 8,865.85
001-2030 -148.71
Total : 500,224.82
1 Vouchers for bank code : boa Bank total : 500,224.82
1 Vouchers in this report Total vouchers : 500,224.82
2b
Page: 1
vchlist Check Register Page: 1
03/20/2003 5:31:13PM CITY OF HERMOSA BEACH
Bank code boa
Voucher Date Vendor Invoice PO # Description/Account Amount
32296 3/20/2003 00029 A-1 COAST SANITATION, INC.
32297 3/20/2003 00935 ADVANCED ELECTRONICS
32298 3/20/2003 12066 AIT
329585 Forklift Rental - Feb 03
001-3104-4201
Total :
12844 Two Way Radio Maintenance - 03
110-3302-4201
12854 Two Way Radio Maintenance - 03
001-2101-4201
2649
2652
Ink Cartridges - 03/03
715-1206-4305
Printer Cartridges - 03/03
715-1206-4305
273.84
273.84
18.9
764.57
Total : 949.66
99.47
174.59
Total : 274.06
32299 3/20/2003 11837 AJILON OFFICE 464681 Temporary Services/2/17/03
001-4601-4201 148.96
Total : 148.96
32300 3/20/2003 06827 ALL CITY MANAGEMENT 002641 Crossing Guard Service/2/23-3/0
12653 001-2102-4201 3,357.13
Total : 3,3E3
32301 3/20/2003 11759 ALL MAKE OVERHEAD GARAGE DOORS 20464 EMERGENCY REPAIR FIRE DEP
12990 001-2201-4309 215.00
32302 3/20/2003 06421 . ALL STAR FIRE EQUIPMENT, INC. 76414
32303 3/20/2003 00648 ALL -MAKES OVERHEAD DOOR CO. 20785C
32304 3/20/2003 11855 APPLE ONE 4326503 Minutes & Transcription Services
Suspenders
001-2201-4187
Repair F.D. Garage Door
001-2201-4309
Total : 215.00
205.50
Total : 205.50
377.00
Total : 377.00
Page: 1
vchlist Check Register Page: 2
03/20/2003 5:31:13PM CITY OF HERMOSA BEACH
Bank code : boa
Voucher
Date Vendor
Invoice
PO#
Description/Account
Amount
32304 3/20/2003 11855 APPLE ONE
• 32305 3/20/2003 02487 ARCH WIRELESS
32306
32307
32308
3/20/2003 12012
3/20/2003 06409
3/20/2003 00418
AT&T WIRELESS
BLUE DIAMOND MATERIALS
BNI BUILDING NEWS
32309 3/20/2003 08482 BOUND TREE MEDICAL,LLC
(Continued)
M7896291C
26831354
90627
34360
34363
710889
32310 3/20/2003 00034 BUSINESS SYSTEMS CORPORATION 278327
278341
278365
001-4202-4201
Paper Services/March 03
001-2101-4201
001-2201-4201
001-4601-4201
001-4202-4201
715-1206-4201
Total :
Total :
Wireless Modems/2/11-3/10/03
001-2101-4304
Asphalt Purchase/2/03
001-3104-4309
Traffic Control Manuals
001-4202-4305
Publication
001-4202-4305
Total :
Total :
Total :
MEDICAL SUPPLIES/FIRE DEP
001-2201-4309
Total :
3000 Service Request Forms
001-4202-4305
Domestic Violence Information Ca
150-2110-4309
3000 Vehicle Service Forms
001-4202-4305 .
Total :
148.50
148.50
12.61
7.68
9.77
28.40
9.38
67.84
188.65
188.65
117.14
117.14
311.50
70.31
381.81
119.56
119.56
281.88
163.46
377.05
822.39
Page: 2
vchlist Check Register Page:.
03/20/2003 5:31:13PM CITY OF HERMOSA BEACH
Bank code : boa
Voucher
Date Vendor
32311 3/20/2003 00838
Invoice
PO #
Description/Account
Amount
CALIFORNIA FENCE & SUPPLY
32312 3/20/2003 00016 CALIFORNIA WATER SERVICE
32313 3/20/2003 12054
32314 3/20/2003 00634
32315 3/20/2003 12073
32316 3/20/2003 05935
CARVER, JAMES
CHEVRON USA, INC.
CITY LIFT BUILDING SERVICES
CLEAN STREET
32317 .3120/2003 12062 CNOA
32318 3/20/2003 12068 CNOA
2163
4286211111
13649
789-819-208-
3244
Fence Installation/Bowling Green
001-6101-4309
Water Billing/Feb 03
105-2601-4303
001-6101-4303
001-4204-4303
109-3304-4303
Total :
738.00
738.00
9
4,54.9
630.55
160.61
Total : 6,252.27
Training/Hazardous Materials
001-22014317 3,690.00
Total : 3,690.00
Gas Card Purchases/2/11-3/07/03
715-2101-4310 246.09
Total :
Replace ceiling & Lights/Pk Struct
109-3304-4201
Total :
36403 DOWNTOWN AREA & PIER CL
12846 109-3301-4201
12846 001-6101-4201
13694
13680
13695
Registration,/ Smyth
001-2101-4317
Total :
Total :
CNOA Membership - R. Saldana
001-2101-4315
CNOA Membership - B. Smith
001-2101-4315
246.09
1,975.00
1,975.00
7,1 3
2,65 .01
9,833.34
45.00
45.00
60.00
60.00
Total :. 120.00
Page: 3
vchlist Check Register Page: 4
03/2012003 5:31:13PM CITY OF HERMOSA BEACH
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
32319 3/20/2003 07809 CORPORATE EXPRESS 41116996 Office Supplies - 02/03
001-1208-4305 137.24
41445330 Office Supplies
001-1208-4305 356.19
•Total : 493.43
32320 3/20/2003 08359 DARE AMERICA MERCHANDISE MN -13513 Program Supplies - 02/03
001-2101-4305 212.17
Total : 212.17
32321 3/20/2003 06100 DATA VAULT 304-53143 Off Site Storage/April 03
715-1206-4201 198.33
Total : 198.33
32322 3/20/2003 11400 DATALUX 25628 Power Cord for Datalux Tracer
154-2107-5402 83.05
Total : 83.05
32323 3/20/2003 00267 DEPARTMENT OF TRANSPORTATION 163048 Signal & Lighting Maint/1/03
105-2601-4251 135.86
Total : 135.86
32324 3/20/2003 00147 DEVELOPMENT, THE 122525 Film Processing/8/02
• 001-4601-4308 37.37
Total : 37.37
32325 3/20/2003 10701 ECPI 12741 CUSTOM IMPRINT EVIDENCE T
13454 001-2101-4309 264.59
Total : 264.59
32326 3/20/2003 05626 EDEN SYSTEMS, INC. 15968 UPGRADE FINANCIAL SYSTEMS
01321 001-1202-4201 230.76
15969 UPGRADE FINANCIAL SYSTEMS
01321 001-1202-4201 437.50
Total : 668.26
32327 3/20/2003 12065 ENVIROCHECK, INC. 18297 Asbestos Testing / Comm Ctr.
5
Page: 4
vchlist
03/20/2003 5:31:13PM
Check Register
CITY OF HERMOSA BEACH
Page:
Bank code : boa
Voucher Date Vendor
Invoice PO # Description/Account Amount
32327 3/20/2003 12065 ENVIROCHECK, INC. (Continued)
32328 3/20/2003 04948 FASTSIGNS SB 41751
32329 3/20/2003 01962 FEDERAL EXPRESS CORP. 4-605-85438
32330 3/20/2003 10709 FIRE MASTER F121224597
32331 3/20/2003 12069 FULLERTON COLLEGE 13684
32332 3/20/2003 05125 GHASSEMI PETTY CASH, MARIA 1141-13705
001-4204-4201 225.00
001-4202-4201 225.00
Total : 450.00
Surfers Walk of Fame
001-2130 64100
Total : 649.50
Express Mail/Feb 03
001-1101-4305 28.70
Total : 28.70
Fire Alarm Service - 02/03
001-4204-4321 250.00
Total : 250.00
POST
001-2101-4317 27.50
Total : 27.50
Petty Cash Reimbursement 2/20-3/19/03
001-1121-4305
001-1132-4317
001-1203-4201
001-1203-4305
001-2101-4306
001-2101-4317
001-2201-4305
001-4101-4305
001-4202-4317
001-4204-4201
001-4201-4305
001-4204-4309
001-4601-4305
001-4601-4308
001-6101-4309
301-8507-4201
197.35
24110
T
.10
19.53
37.00
62.33
124.62
23.00
21.64
2.70
150.70
82.49
73.11
39.84
24.74
Page: 5
vchlist Check Register Page: 6
03120/2003 5:31:13PM CITY OF HERMOSA BEACH
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
Total : 956.22
32332 3/20/2003 05125 GHASSEMI PETTY CASH, MARIA (Continued)
32333 3/20/2003 12048 H & H INDUSTRIES INC. 305138 Energy Saving Light Bulbs
001-4204-4309 • 685.00
Total : 685.00
• 32334 3/20/2003 10272 HARTS AUTO SUPPLY 17675 BRAKE PADS & HARDWARE KI
13428 715-2101-4311 911.67
Total : 911.67
32335 3/20/2003 06518 HAYER CONSULTANTS, INC. 1922 Plan Checks/3/8/03
001-4201-4201 2,025.00
Total : 2,025.00
32336 3/20/2003 10740 HAZELRIGG RISK MANAGEMENT SERV 2001121 CLAIMS ADMINISTRATION/2002
12506 705-1217-4201 6,750.00
Total : 6,750.00
32337 3/20/2003 04108 HAZELRIGG RISK MGMT SERV, INC. 03/17/2003 Worker's Comp Claims/3/14/03
705-1217-4324 21,270.44
Total : 21,270.44
32338 3/20/2003 12067 HENDRICKS, ISHMAEL 13653 Citation Refund - # 0200050794
• 110-3302 30.00
Total : 30.00
32339 3/20/2003 12072 HERRING, ROD 1204-13615 Business License Refund
001-3115 166.00
Total : 166.00
32340 3/20/2003 03131 HINDERLITER, DE LLAMAS & ASSOC 0008188 -IN SALES TAX SERVICES FY 02/03
13007 001-1202-4201 914.40
Total : 914.40
•
32341 3/20/2003 11931 INGERSOLL RAND EQPT SALES 505-408781 PORTABLE COMPRESSOR 49H
13379 715-3104-5402. 1,952.67
Total : 1,952.67
7
Page: 6
vchlist Check Register Page: 7
03/20/2003 5:31:13PM CITY OF HERMOSA BEACH
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
32342 3/20/2003 06293 KINKO'S INC. 101600115465 City Hall Spec's Copied/2/03
001-4202-4201 85.78
101600115476 Copies/2/03
001-2201-4305 49.64
101600115560 Oversize Copies/Feb03
001-4202-4201 01
101600115645 Posterboards Copied
001-4601-4308 28.12
101600115657 Copies Laminated/3/03
001-4601-4308 22.84
101600115669 Posterboard Copy/3/03
001-4601-4308 5.41
Total : 208.20
32343 3/20/2003 07859 LACMTA 3030404 Bus Pass Sales - 03/03
145-3403-4251 60.00
Total : 60.00
32344 3/20/2003 04534 LASER IMAGING/CFP_SUPPLIES 20013033 Printer Cartridges
715-1206-4305 495.17
20013067 Printer Cartridges/12/02
715-1206-4305 66.19
Total : 5106
32345 3/20/2003 04186 LEAGUE OF CA CITIES/LA CO DIV D-596 Membership Meeting - Oct3, 2002
001-1101-4315 30.00
Total : 30.00
32346 3/20/2003 00167 LEARNED LUMBER B826841 Lumber Purchase - 03/03
001-4204-4309 36.69
B826861 Lumber Purchase - 03/03
105-2601-4309 13.54
B826934 Lumber Purchase/3/03
001-3104-4309 20.78
B827744 Lumber Purchase - 03/03
001-3104-4309 498.90
Page: 7
vchlist Check Register Page: 8
03/20/2003 5:31:13PM CITY OF HERMOSA BEACH
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
32346 3/20/2003 00167 LEARNED LUMBER (Continued)
B827866 Building Supplies 03/03
001-4204-4309 57.68
Total : 627.59
• 32347 3/20/2003 11452 LEHNER/MARTIN,INC 360317-2
32348 3/20/2003 07236 LITTLE CO. OF MARY HOSPITAL Q011807551
32349 3/20/2003 01911 MEDICAL INSTITUTE 442125
32350 3/20/2003 00388 MOBIL FLEET/GECC, ACCT# 3199-00-2 2769364
HELIUM TANK & RENTAL
001-4601-4308 7.50
Total : 7.50
Prisoner Medical- 02/03
001-2101-4201 35.00
Total: _ 35.00
Employment Physicals - 02/03
001-1203-4320 85.00
Total : 85.00
Gas Card Purchases/2/09-3/08/03
715-2101-4310 3,574.80
715-2201-4310 303.45
715-4201-4310 54.22
715-4202-4310 93.32
715-6101-4310 221.11
715-3302-4310 453.53
715-3104-4310 144.30
715-4601-4310. 39.48
715-26014310 215.04
715-3102-4310 161.61
001-1250 22.79
Total : 5,283.65
32351 3/20/2003 10566 MORGAN WHOLESALE ELECTRIC 174845-00 Exit Light/Parking Structure
109-3304-4309 . 269.32
175046-00 Exit Light/Parking Structure
109-3304-4309 265.01
• Total : 534.33
32352 3/20/2003 08170 MUNICIPAL MAINT. EQUIPMENT 0023415 -IN Pipe Assy
Page:
vchlist Check Register Page: 9
03/20/2003 5:31:13PM
CITY OF HERMOSA BEACH
Bank code : boa
Voucher Date Vendor
Invoice
PO #
Description/Account
Amount
32352 3/20/2003 08170 MUNICIPAL MAINT. EQUIPMENT
32353 3/20/2003 07827 MUTUAL PROPANE
32354 3/20/2003 09304
32355 3/20/2003 09715
32356 3/20/2003 11676
32357 3/20/2003 09854
NATIONAL ENTERTAINMENT TECH.
NEW PIG CORPORATION
N EXTEL
NEXTEL COMMUNICATIONS
32358 3/20/2003 12063 NORTH, JOHN
32359 3/20/2003 04142 OFFICE DEPOT
32360 3/20/2003 00321 PACIFIC BELL
32361 3/20/2003 10139 'PARKING CONCEPTS INC.
(Continued)
073138
30306016
2793903
55183412-015
959814312-01
13687
598031329000
248134945446
2840-103
03162
715-3302-4311
Propane Purchase/3/03
715-3302-4310
Total :
Total :
PROGRAM SUPPLIES/APRIL 03
001-4601-4305
Total :
Hazardous Waste Drums
715-4206-5402
Cell Phone Usage/Feb 03
001-4601-4304
Cell Phone Usage/Feb 03
001-4601-4304
001-4202-4304
Total :
Total :
Total :
Citation Refund - Duplicate Paymer
110-3302
Total :
H.P. Office Jet Fax Machine
153-2106-5401
Total :
Computer Hook-ups/March 03
001-2101-4304
Total :
Parking Structure Operations/1/03
111.04
111.04
2
24.6
663.72
663.72
917.01
917.01
118.06
118.06
34.96
720.46
7112
110.00
110.00
971.00
971.00
10.50
10.50
Page: 9
10
vchlist Check Register Page: 10
03/20/2003 5:31:13PM CITY OF HERMOSA BEACH
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
32361 3/20/2003 10139 PARKING CONCEPTS INC. (Continued)
2796 109-3304-4231 12,389.51
285 -Jan 03 LOT A OPERATIONS/JAN 03
12795 109-3305-4231 12,562.79
• Total : 24,952.30
32362 3/20/2003 07158 PEEK TRAFFIC SIGNAL SI216017 Signal Cabinet Rental - Feb 03
001-3104-4201 600.00
Total : 600.00
32363 3/20/2003 12053 PELICAN BANNERS & SIGNS, INC. 16327 Out of Service Signs
001-2101-4309 144.51
Total : 144.51
32364 3/20/2003 01429 RADIO SHACK 376472 USB Cable Purchase
001-2201-4305 23.80
Total : 23.80
32365 3/20/2003 05379 RICHARDS, WATSON & GERSHON 125387 Legal Fees Re: Compact Cities
001-1131-4201 218.25
125830 Legal Re:Stop oil II/Jan 03
001-1131-4201 1,085.95
Total : 1,304.20.
• 32366 . 3/20/2003 03353 S.B.C.U. VISA 5812 Dinner/Management Retreat/3/03
001-1203-4317 422.69
001-2101-4317 ' 23.38
5994 Employment Ad/March 03
001-1201-4317 202.02
Total : 648.09
32367 3/20/2003 10410 SANTA ANA COLLEGE 13665 Registration ICS 200 - G. Ewart
001-2201-4317
2201-13667 Registration/De Los Santos/3/28-2C
001-2201-4317
Total :
35.00
35.00
70.00
Page: 10
vchlist Check Register Page: 11
03/20/2003 5:31:13PM CITY OF HERMOSA BEACH
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
32368 3/20/2003 12034 SHAWNAN 3302 STREET IMPROVEMENTS
13588 115-8159-4201 21,081.87
13588 160-8159-4201 59,902.49
Total : 80,984.36
32369 3/20/2003 09656 SHRED IT CALIFORNIA 3178214
32370 3/20/2003 11121 SOUTH BAY ECONOMIC DEVELOPMEN 409
Shredding Services/3/03
001-2101-4201 0
Total : 90.00
Registration/Copeland,Burrell & We
001-1202-4317 75.00
001-1201-4317 75.00
001-1141-4317 75.00
Total : 225.00
32371 3/20/2003 10532 SOUTH BAY FORD 14722 Auto Part Purchase - 02/03
715-2101-4311 14.73
15815 Auto Part Purchase - 02/03
715-2101-4311 14.73
16132 Auto Part Purchase - 02/03
715-3302-4311 10.26
Total : 39.72
32372 3/20/2003 00159 SOUTHERN CALIFORNIA EDISON CO. 3-0029731-37 Electric Billing/Feb 03
105-2601-4303 • 2100
3-0087099-04 Electrical Billing/Feb 03
105-2601-4303 11.55
3-0089452-75 Electric Billing/Feb 03
001-6101-4303 14.37
3-0129154-25 Electrical Billing/Feb 03
105-2601-4303 32.60
3-013-650024 Electrical Billing/Feb 03
105-2601-4303 185.46
3-0149276-29 Electric Billing/Feb 03
105-2601-4303 14.26
3-0170460-06 Electric Billing/Feb 03
105-2601-4303 30.50
Page: 11
vchlist Check Register Page: 12
03/20/2003 5:31:13PM CITY OF HERMOSA BEACH
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
32372 3/20/2003 00159 SOUTHERN CALIFORNIA EDISON CO. (Continued)
3-0174864-64
32373 3/20/2003 00146 SPARKLETTS
32374 3/20/2003 10232 SPICERS PAPER,INC.
Electric Billing/Feb 03
109-3304-4303 2,703.76
3-0175882-05 Electric Billing/Feb 03
105-2601-4303 26.95
3-0201906-77 Electric Billing/Feb 03
001-4204-4303 4,198.60
Total : 7,512.25
3829400-61
Dispenser Rental/Feb 03
001-2201-4305 3.75
Total : 3.75
509125 Paper Purchase/March 03
001-1208-4305 946.47
001-2021 17.82
001-2022 -17.82
Total : 946.47
32375 3/20/2003 09814 SPORTS -N -ACTION 12753 12 RSC Softballs
001-4601-4308 466.99
Total : 466.99
Is 32376 3/20/2003 12071 ST. IVANY, PATRICIA 76038 Class Refund
001-2111 48.00
Total : 48.00
32377 3/20/2003 10412 STERICYCLE 2134000 Medical Waste Removal - 02/03
001-2101-4201 60.00
Total : 60.00
32378 3/20/2003 10463 THYSSENKRUPP ELEVATOR 2179482 Door Boards Replaced / Pk. Struc
109-3304-4201 1,107.40
2180015 ELEVATOR CONTROL BOARD &
3297 109-3304-4201 550.00
2180030 INSTALL FIRE INFORMATION SI
13234 109-3304-4201 200.00
13
Page: 12
vchlist
03/20/2003 .5: 31:13 P M
Check Register Page: 13
CITY OF HERMOSA BEACH
Bank code: boa
Voucher Date Vendor Invoice PO # Description/Account Amount
32378 3/20/2003 10463 THYSSENKRUPP ELEVATOR (Continued)
2180723 ELEVATOR MAINT
3297 109-3304-4201 156.60
Total : 2,014.00
001-6101-4309 1
32379 3/20/2003 11102 TORRANCE WHOLESALE NURSERY 297. Landscape Plants/City Hall/Comm'.
. 5
Total : 151.55
32380 3/20/2003 12074 VERISIGN 1130061701 Secure Site License
001-4601-4201 598.00
Total : 598.00
32381 3/20/2003 00015 VERIZON CALIFORNIA 310 181-0680 Phone Line/Fog Horn/3/03
001-4204-4321 42.01
310 406-2421 Phone Billing/Mar 03
001-2101-4304 43.09
310 406-2462 Phone Service/March 03
001-2201-4304 32.53
Total : 117.63
32382 3/20/2003 08767 WEST GROUP 6013984402 Tax Due on Invoice 6013984402
001-1132-4305 10.31
Total: .1
32383 3/20/2003 11970 WOODS, LEYLA 78805 Class Refund
001-2111 60.00
Total : 60.00
32384 3/20/2003 01206 ZUMAR INDUSTRIES 54592 Sign Materials - Mar 03
001-3104-4309 77.64
54596 Parking Signs - Feb 03
001-3104-4309 481.71
54614 Sign Materials -. Feb 03
001-3104-4309 683.31
54691 Sign Purchase - Feb 03
001-3104-4309 270.63
Page: 13
vchlist Check Register Page: 14
03/20/2003 5:31:13PM CITY OF HERMOSA BEACH
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
32384 3/20/2003 01206 ZUMAR INDUSTRIES (Continued) Total : 1,513.29
89 Vouchers for bank code : boa Bank total : 203,628.66
89 Vouchers in this report Total vouchers : 203,628.66
Page: 14
vchlist Check Register Page: 1
03/27/2003 6:16:47PM CITY OF HERMOSA BEACH
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
32385 3/27/2003 08955 AAE INC. 12575 TRAFFIC ENGINEERING SERVIC
3033 001-3104-4201 1,920.00
Total : 1,920.00
32386 3/27/2003 11437 ADMINISTRATIVE SERVICES CO-OP 160451 BALANCE OF DIAL A TAXI SERV
13723 145-3404-4201 1,861. 0
Total : 1,861.20
32387 3/27/2003 07251 AGOVINO, BARRY 1202-13671 2002 Assessment Rebate
105-3105 24.61
Total : 24.61
32388 3/27/2003 05628 AMERICAN PLANNING ASSOCIATION 106842 Membership Dues/Blumenfeld
001-4101-4315 280.00
134111 Membership Dues/Lunceford
001-4101-4315 190.00
Total : 470.00
32389 3/27/2003 09366 AQUA FLO 000683 Irrigation Supplies/11/02
001-6101-4309 232.61
002007 Returned Merchandise/12/02
001-6101-4309 -221.18
Total: O3
32390 3/27/2003 09331 ASSOCIATED SOILS ENGINEERING 31515 Soils Engineering .
301-8159-4201 995.00
Total : 995.00
32391 3/27/2003 12079 BARTLETT, BRUCE 1141-13699 Work Guarantee Deposit Refund #
001-2110 1,600.00
Total : 1,600.00
32392 3/27/2003 08344 BOUMA, SHANE 03173 Youth Hockey Program Assistant
001-4601-4221 172.50
Total : 172.50
32393 3/27/2003 08482 BOUND TREE MEDICAL,LLC 713298 Medical Supplies/March 03
Page: 1
1(o
vchlist Check Register Page: 2
03/27/2003 6:16:47PM
CITY OF HERMOSA BEACH
Bank code : boa
Voucher Date Vendor
•
Invoice
PO #
Description/Account
Amount
32393 3/27/2003 08482 BOUND TREE MEDICAL,LLC
32394 3/27/2003 10838 CANON BUSINESS SOLUTIONS
32395 3/27/2003 06349 CLASS SOFTWARE SOLUTIONS
32396 3/27/2003 05935 CLEAN STREET
32397 3/27/2003 05595 COACH USA
• 32398 3/27/2003 04715 COLEN AND LEE
32399
32400
32401
3/27/2003 07809
3/27/2003 12076
3/27/2003 11193
CORPORATE EXPRESS
DE CANIO, DARLENE
DIAZ, SYLVIA
(Continued)
720497'
AST00041416
AST0043980
15285
36404
076717
1082
41675135
1202-13669
2201-13674
03082
001-2201-4309
Medical Supplies
001-2201-4309
Total :
Service Agreement/4/01/03-3/31/0
001-4201-4201
Service Agreement/325/03-3/24/04
001-1208-4201
SOFTWARE
001-4601-4201
Total :
Total :
CITY WIDE STREET CLEANING
12847 001-3104-4201
Total :
Transportation/Excursion/3/08/03
145-3409-4201
Total :
Admin Fees for February 2003
705-1209-4201
Total :
Office Supplies/March 03
001-1208-4305
Total :
2002 Assessment Rebate
105-3105
Total :
Mileage Reimbursment/3/11/03
001-2101-4317
221.49
354.17
575.66
417.00
416.00
833.00
18,500.00
18,500.00
14,591.67
14,591.67
413.60
413.60
1,000.00
1,000.00
96.22
96.22
24.61
24.61
69.00
Page: 2
11
vchlist Check Register Page: 3
03/27/2003 6:16:47PM CITY OF HERMOSA BEACH
Bank code : boa
- Voucher Date Vendor
Invoice PO # Description/Account Amount
32401 3/27/2003 11193 DIAZ, SYLVIA
32402 3/27/2003 04394 DIVERSIFIED PHOTO SUPPLY
32403 3/27/2003 11034 EKLUND'S BLAST OFF
(Continued) Total : 69.00
371279 Film Developing - Mar 03
001-2101-4306 117.69
Total : 117.69
3563 DOWNTOWN SIDEWALK STEA •
12850 109-3301-4201 250.00
3564 . DOWNTOWN SIDEWALK STEA
12850 109-3301-4201 1,950.00
Total : 2,200.00
32404 3/27/2003 01294 EXECUTIVE -SUITE SERVICES INC. 1700-091 B Janitorial Services/Jail/02/03
001-4204-4201 750.00
1700-095A Janitorial Services/Police Dept/Feb
001-4204-4201 1,200.00
1703-094 Janitorial Services/City Hall/Feb 03
001-4204-4201 1,245.00
1704-091 Janitorial Services/Community Sen
001-4204-4201 290.00
1705-091 Janitorial Services/Clark Building/Fr
001-4204-4201 365.00
1706-093' Janitorial Services/Community Crt/
001-4204-4201 3,900
1707-091 Janitorial Services/City Yard/2/03
001-4204-4201 325.00
1861-031 Janitorial Services/Bowling Green/2
001-4202-4201. 195.00
1884-017 Janitorial Services/South Park/Feb
001-4204-4201 55.00
Total : 8,335.00
32405 3/27/2003 08422 FIRE INFORMATION SUPPORT SERV 369 Sun Pro Training/2/03
001-2201-4201 1,020.00
Total : 1,020.00
32406 3/27/2003 04685 FIRST CHOICE FIRE PROTECTION 26491 Annual Fire Extinguisher Service
Page: 3
IS
vchlist Check Register Page: 4
03/27/2003 6:16:47PM CITY OF HERMOSA BEACH
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
32406 3/27/2003 04685 FIRST CHOICE FIRE PROTECTION (Continued)
001-4204-4321 947.31
Total : 947.31
• 32407 3/27/2003 08729 FRENCH, MARILYN K. 1202-13666 2002 Assessment Rebate
105-3105 24.61
Total : 24.61
32408 3/27/2003 11149 HARMONY ARTISTS INC. 13603 Entertainment - 3/29/03 .
001-2130 1,100.00
Total : 1,100.00
32409 3/27/2003 04108 HAZELRIGG RISK MGMT SERV, INC. 03/24/03 Worker's Comp Claims/3/21/03
705-1217-4324 13,232.17
Total : 13,232.17
32410 3/27/2003 03131 HINDERLITER, DE LLAMAS & ASSOC 0008030 -IN ANNUAL PROPERTY TAX REPO
12370 001-1202-4201 1,250.00
Total : 1,250.00
32411 3/27/2003 05356 HUNTER -KENNEDY & ASSOC. 036056 ADMINISTER STORM WATER P
13075 160-3102-4201 3,584.50
Total : 3,584.50
• 32412 3/27/2003 11237 IDYLL MOUNTAIN INTERNET 3016 Web Site Testing/Jan 03
715-1206-4201 400.00
3021 Web Page Updates -1/10 - 2/3/03
715-1206-4201880.00
3055 Web Page Update - 2/6 - 26/03
715-1206-4201 830.00
Total : 2,110.00
32413 3/27/2003 11931 INGERSOLL RAND EQPT SALES 505-77266 PORTABLE COMPRESSOR 49H
13379 715-3104-5402 11,772.19
Total : 11,772.19
32414 3/27/2003 11974 JACK'S TIRE RECYCLING 156338 Truck Tires "
715-4206-4201 205.00
Page:
19
vchlist Check Register Page:
03/27/2003 6:16:47PM
CITY OF HERMOSA BEACH'
Bank code : boa
- Voucher
Date Vendor
Invoice
PO #
Description/Account
Amount
32414 3/27/2003 11974 JACK'S TIRE RECYCLING
32415 3/27/2003 04908 JAMESTOWN PRESS
32416 3/27/2003 12080 JUTON, NADINE
32417 3/27/2003 11251 KNICKERBOCKER, JANICE S.
32418 3/27/2003 10677 LAWRENCE ASSOCIATES
(Continued)
3156
78888
1202-13670
Jan 03
32419 3/27/2003 00077 LOMITA BLUEPRINT SERVICE, INC. 403658
32420 3/27/2003 10681 MAYNOR, DONALD H.
32421 3/27/2003 11606 MOIR, BRENDAN
32422 3/27/2003 12077 MONSTER TRAK
405251
DHM 1799
03172
1726520
Business Cards
001-1208-4305
Class Refund
001-2111
2002 Assessment Rebate
105-3105
Total :
Total :
Total :
Total :
TyCom Project Management/1/03
1404707-4201
001-4101-4201
Copy of Maps
301-8189-4201
Map Copies
301-8189-4201
Total :
Total :
LEGAL SERVICES RE: UUT AUD
12974 001-1202-4201
Total :
Theater Technician
001-4601-4201
Ad for Recreation Leader
001-1203-4201
Total :
Total :
32423 3/27/2003 11977 MOORE RECREATION & PARK EQUIP 1180 REPLACEMENT PARTS FOR TE
205.00
81.19
81.19
•
30.00
30.00
24.61
24.61
765.00
1,766.41
2,531.41
36.59
186.87
2.6
1,250.00
1,250.00
1,026.00
1,026.00
125.00
125.00
Page:
vchlist Check Register Page: 6
03/27/2003 6:16:47PM CITY OF HERMOSA BEACH
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
32423 3/27/2003 11977 MOORE RECREATION & PARK EQUIP (Continued)
13382 001-6101-4309 929.30
Total : 929.30
32424 3/27/2003 00093 OLYMPIC AUTO CENTER 10988 Auto Body Repairs/HB8/March 03
• 715-2101-4311 497.77
10989 Auto Body Repairs/HB7/March 03
715-2101-4311 656.68
10996 Auto Body Work/HB6/March 03
715-2101-4311 1,179.56
Total : 2,334.01
32425 3/27/2003 12083 ONTARIO INTL AIRPORT 7523 Airport Parking/Tingley
001-2201-4317 33.00
Total : 33.00
32426 3/27/2003 00321 PACIFIC BELL 331254607130 Computer Hook-ups/March 03
001-2101-4304 57.09
Total : 57.09
32427 3/27/2003 08878 PARADISE AWARDS 301002 20X20 BRONZE PLAQUES
13011 001-2130 7,088.00
001-2130 584.76
302027 Bronze Plaques
001-2130 2,460.52
Total : 10,133.28
32428 3/27/2003 11456 PARK, ROBERT R. 1202-13672 2002 Assessment Rebate
105-3105 24.61
Total : 24.61
32429 3/27/2003 11585 PLISKA, TROY & JENNIFER ' 1141-13698 Work Guarantee Refund/Permit 4
001-2110 1,600.00
Total : 1,600.00
32430 3/27/2003 08202 POWERS, DARRYL 13689 Mileage Reimb:- D. Powers Fireh
001-2201-4317 84.00
Page:
vchlist Check Register Page: 7
CITY OF HERMOSA BEACH
03/27/2003 6:16:47PM
Bank code : boa
Voucher Date Vendor
32430 3/27/2003 08202
32431 3/27/2003 07048
32432 3/27/2003 03353 S.B.C.U. VISA
Invoice
PO #
Description/Account
Amount
POWERS, DARRYL
ROBBINS, BERNARD
32433 3/27/2003 10995 SAN DIEGO WEB DESIGN
32434 3/27/2003 01046
32435 3/27/2003 12084
SEARS ROEBUCK & COMPANY
SECOND CITY QUARTET, THE
32436 3/27/2003 00114 SMART & FINAL IRIS COMPANY
32437 3/27/2003 12085 SOLO ACT SALES
32438 3/27/2003 10532 SOUTH BAY FORD
(Continued)
1202-13668
3501
1086
1108
13643
13640
0041838
48330
2883
16846
2002 Assessment Rebate
105-3105
Hotel/Tingley/2/10-2/13/03
001-2201-4317
Total :
Total :
Total :
Web Page Hosting/7/02-9/02
001-2201-4304
Web Page Hosting/10/02-12/02
001-2201-4304
Total :
Craftsman Professional Creeper
001-2201-5401
Total :
Entertainment Surfer Walk of Fam
001-2130
Total :
Program Supplies/Rose Parade
001-4601-4308
Program Supplies/Teen Room/2/0
001-4601-4308
City Seal Decals/3/03
001-1208-4305
Total :
Total :
84.00
24.61
24.61
•
353.49
353.49
30.00
30.00
60.00
173.18
173.18
200.00
200.00
165.93
195.74
867.08
867.08
Running Boards
715-4601-5403 • 444.15
Total : 444.15
Page: 7
vchlist
03/27/2003 6:16:47PM
Check Register
CITY OF HERMOSA BEACH
Page: 8
•
Bank code : boa
Voucher
Date Vendor
Invoice
PO #
Description/Account
Amount
32439 3/27/2003 08812 SOUTH BAY REGIONAL PUBLIC COMM 200203139
32440 3/27/2003 00159 SOUTHERN CALIFORNIA EDISON CO.
32441
•
32442
32443
32444
32445
3/27/2003 00146
3/27/2003 11477
3/27/2003 07307
3/27/2003 08180
3/27/2003 12086
SPARKLETTS
STEELE, DENISE
STEPHENS, INC., WALTER
SULLIVAN, ANNE
TAN, ANGELINA
3-0122715-00
3-0149444-16
3-0159496-39
3-0170460-32
3-0179001-60
3-0184151-17
3-020132572
3931108-61
4601-03127
0050294 -IN
1202-13663
1204-13737
Flashlight
001-2101-4187
Electrict Billing/2/05-3/07
001-4204-4303
Electric Billing/2/7-3/11/03
001-6101-4303
Electric Billing/2/5-3/7/03
001-4204-4303
Electric Billing/2/5-3/7/03
105-2601-4303
Electric Billing/2/6-3/7/03
105-2601-4303
Electric Billing/2/6-3/10/03
109-3304-4303
Electric Billing/2/04-3/7/03
001-3104-4303
Drinking Water/2/26-3/12
001-4601-4305
Instructor Payment/SS-00
001-4601-4221
Fire Retardant Blankets
001-2101-4306
Total :
Total :
Total :
3
Total :
Total :
Total :
2002 Assessment Rebate
105-3105
Business license Refund
14.27
14.27
146.41
311.97
31.15
240.80
30.41
17.65
110.22
888.61
28.60
28.60
336.00
336.00
334.92
334.92
24.61
24.61
Page: 8
a3
vchlist Check Register Page: 9
03/27/2003 6:16:47PM CITY OF HERMOSA BEACH
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
32445 3/27/2003 12086 TAN, ANGELINA (Continued)
001-3115 468.00
Total : 468.00
32446 3/27/2003 00124 TODD PIPE & SUPPLY S1393123.001 Plumbing Supplies/March 03
160-3102-4309 1,308
s1393123.002 Plumbing Supplies/March 03
160-3102-4309 80.06
s1429634.001 Returned Merchandise
160-3102-4309 -1,038.54
Total : 346.10
32447 3/27/2003 09153 TOSCO FLEET SERVICES 9692015 Monthly Card Charge/March 03
715-2101-4310 1.00
715-2201-4310 1.00
715-3102-4310 1.00
715-4202-4310 1.00
Total : 4.00
32448 3/27/2003 04768 UPTIME COMPUTER SERVICE 17549
32449 3/27/2003 12087 VERIZON 1201-13751
32450 3/27/2003 00015 VERIZON CALIFORNIA 310 318-0200
Printer Maint/4/03
715-1206-4201 641.00
Total : 641.00
Bch Drive Under Ground Design S
301-8106-4201 8,00
Total : 8,000.00
Phone Billing/2/28-3/28
Page: 9
vchlist
03/27/2003 6:16:47PM
Check Register
CITY OF HERMOSA BEACH
Page: 10
Bank code : boa
Voucher Date Vendor
Invoice
PO #
Description/Account
Amount
32450 3/27/2003 00015 VERIZON CALIFORNIA
32451 3/27/2003 09056 VERIZON INTERNET SOLUTIONS
32452 3/27/2003 12081
32453 3/27/2003 11219
32454 3/27/2003 01206
VON'S
WESTCHESTER MEDICAL GROUP
ZUMAR INDUSTRIES
(Continued)
69018535
74907866
4601-03176
13686
0054832
54873
001-1121-4304
001-1132-4304
001-1141-4304
001-1201-4304
001-1202-4304
001-1203-4304
715-1206-4304
001-1208-4304
001-2101-4304
001-2201-4304
110-1204-4304
110-3302-4304
001-4101-4304
001-4201-4304
001-4202-4304
001-4601-4304
Web Page Hosting -1/03
715-1206-4201
Internet Access - 3/03
715-1206-4201
Total :
Total :
Program Supplies/Teen Extreme
001-4601-4308
Physical - A. Marks
001-1203-4320
No Parking Sign
001-3104-4309
Sign Materials •
001-3104-4309
Total :
Total :
6.00
3.00
23.99
28.49
58.47
37.48
38.98
3.00
451.30
191.92
29.99
80.96
26.99
43.48
302.87
172.43
1,499.35
74.95
893.00
967.95
149.97
149.97
500.00
500.00
320.42
316.09
Page: 10
a5
vchlist Check Register Page: 11
03/27/2003 6:16:47PM CITY OF HERMOSA BEACH
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
32454 3/27/2003 01206 ZUMAR INDUSTRIES (Continued) Total : 636.51
70 Vouchers for bank code : boa Bank total : 126,702.07
70 Vouchers in this report Total vouchers : 126,702.07
•
Page: 11
vchlist Check Register Page: 1
03/31/2003 12:29:35PM CITY OF HERMOSA BEACH
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
32456 3/31/2003 04108 HAZELRIGG RISK MGMT SERV, INC. 03312003 Workers' Comp Claims/3-31-2003 25,600.00
Total : 25,600.00
1 Vouchers for bank code : boa Bank total : 25,600.00
1 Vouchers in this report Total vouchers : 25,600.00
Page: 1
vchlist Check Register Page:
03/3112003 8:37:14AM CITY OF.HERMOSA BEACH
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
32455 3/31/2003 03353 S.B.C.U. VISA
1 Vouchers for bank code : boa
7523 Airport Parking/Tingley
Total :
Bank total :
1 Vouchers in this report Total vouchers :
"I hereby certify that the demands or claims covered by the
checks listed on pages / to A% inclusive,
of the check register for 3/S— SJ/mare accurate
funds are available for payment, and are in conformance to
the budget."
By
Finance Director
Date if/?'/2
33.00
33.00
33.00
•
Page: 1
April 2, 2003
Honorable Mayor and For the Meeting of
Members of the City Council April 8, 2003
CANCELLATION OF CHECKS
Please ratify the following request for cancellation of the checks listed below:
#19159 —10/21/99 - Hermosa Beach Community Foundation - $1,209.00.
The check was lost in the mail. A stop payment has been placed.
Acct. # 001-1101-4319
#31859 — 2/06/03 — A & R Pallets - $301.45.
The check was lost in the mail. A stop payment has been placed.
Acct. # 001-3104-4309
#32391— 3/27/03 — Bruce Bartlett - $1,600.00.
The inspection was incomplete. The check was not mailed.
Acct. # 001-2110
#32425 — 3/27/03 — Ontario Int'I Airport - $33.00.
The wrong vendor was used. The check was not mailed.
Acct.# 001-2201-4317
#32442 — 3/27/03 — Denise Steele - $336.00.
The wrong vendor was used. The check was not mailed.
Acct. # 001-4601-4221
Concur:
W (gy t Pvr1()
John M. Workman, City Treaurer
Stephen R. Burrell, Noted for fiscal impact:
Viki Copeland, Finance Director
City Manager
April 2, 2003
Honorable Mayor and Members
of the Hermosa Beach City Council
• if -e -c-/
Regular Meeting of
April 8, 2003
TENTATIVE FUTURE AGENDA ITEMS
APRIL 22, 2003
Purchase of Parking Control vehicles
Police Chief
Report on medical office parking requirement
Community Development Director
Public Hearing: Appeal of Planning Commission denial of an after-
the -fact variance — 222 Culper Ct. (continued from meetings of
2/11/03 & 3/11/03)
Community Development Director
Public Hearing: Expenditure of $5,860 of Los Angeles County
Community Development Block Grant (CDBG) funds for the general
administration of projects funded through the CDBG program for
fiscal year 2003-2004.
Community Development Director
Recommendation to receive and file the action minutes of the Parks,
Recreation and Community Resources Advisory Commission
meeting of April 1, 2003.
Community Resources Director
Recommendation to receive and file the action minutes of the
Planning Commission meeting of April 15, 2003.
Community Development Director
March Activity Reports
MAY 13, 2003
Consideration of preliminary budget
Finance Director
Recommendation to receive and file the action minutes of the Public
Works Commission meeting of April 16, 2003.
Public Works Director
MAY 27, 2003
Recommendation to receive and file the action minutes of the Parks,
Recreation and Community Resources Advisory Commission
meeting of May 6, 2003.
Community Resources Director
Recommendation to receive and file the action minutes of the
Planning Commission meeting of May 20, 2003.
Community Development Director
April Activity Reports
Honorable Mayor and Members
of the City Council of April 8, 2003
(0/1
March 31, 2003
For the City Council Meeting
ACCEPTANCE OF DONATIONS
Recommended Action:
It is recommended that the City Council accept donations received by the City to be
used as follows:
Re
Woman's Club of Hermosa Beach $1,500.00 To be used for purchase of laptop
computer for the Fire Department.
pectfully submitted:
indt
Valerie Mohler
Accounting Supervisor
c: \donation 2000.doc
Concur:
Viki Copeland
Finance Director
S a'i hen Burrell
City Manager
2d
Honorable Mayor and Members of
the Hermosa Beach City Council
March 27, 2003
Regular Meeting of
April 8, 2003
TENTATIVE DATES FOR REVIEW OF THE 2003-2004 BUDGET
Recommendation
It is recommended that the City Council set dates for review of the 2003-2004 Budget:
Budget Workshop Thursday, May 29, 2003, 7:10 P.M
Background
The 2003-04 Proposed Budget will be delivered to the City Council on or before
May 15, 2003 as required by the Municipal Code.
We are recommending that one workshop be scheduled May 29, 2003 to review the
proposed budget. With that goal in mind, we would be able to adopt the budget at the
first meeting in June. If necessary, however, we could have another workshop on
June 5 and adopt on June 24.
Analysis
The proposed dates allow time to prepare answers to any questions from the workshop.
Budget adoption will be tentatively scheduled for June 10, 2003.
Respectfully submitted,
Viki Copeland
Finance Director
Concur:
St: ' en Burrell 1-11441111
City Manager
F\B95\budgettbuddates
Sun Mon Tue Wed Thu Fri Sat
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31
•
•
•UBLIC WORKS COMMISSIa
MEETING OF WEDNESDAY, MARC 9, 2003
COUNCIL CHAMBERS
1315 VALLEY DRIVE
HERMOSA BEACH, CALIFORNIA
7:00 P.M.
MINUTES
The meeting was called to order at 7:06 p.m.
1. Roll Call
Present: Commissioners Cheatham, Beste, Lombardo and Winnek
Also Present: Richard Morgan, Director of Public Works/City Engineer
Michael Flaherty, Public Works Superintendent
Ray Abassi, P.E., City Traffic Engineer
Tristan Malabanan, Assistant Engineer
Rhea Punneo, Administrative Assistant, Public Works Department
2. Flap Salute
Commissioner Cheatham led the flag salute.
3. Approval of Minutes
Motion by Chairman Cheatham to approve the minutes of the February 19, 2003 meeting as written.
Ayes: Lombardo, Cheatham, Beste, Winnek
Noes: None
Abstain: None
Absent: None
4. Public Comments
Judy English, 57 18th Street
Ms. English indicated that she and other residents of 18th Street share a concern for the aging
elevated planter boxes and streetlights that the City originally installed approximately forty years ago.
With age, they have become ragged and she believes they make her street look tacky. The
neighborhood would like them fixed up and are looking at it being a joint effort between residents and
the City. Ms. English has questions for Public Works and is looking for direction on who to talk to.
Chairman Cheatham advised that this issue should be put on the agenda for a future meeting so staff
can formally look at the issue and make recommendations to the City Council. It was noted that this
would be done once Staff received the work estimates from Ms. English. Commissioner Lombardo
asked Ms. English if she could get a petition signed from the neighbors. Ms. English said that was her
next step to be completed within the next few weeks. Ms. English then gave her list of questions to
Mr. Morgan.
2f
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Recess
Chairman Cheatham called a recess at 7:16 to watch President Bush address the nation. The
meeting was re -called to order at 7:20.
4. Public Comments (con'td.)
Al Benson, 1924 Monterey Blvd.
Mr. Benson met with Ray Abassi and Harold Williams on February 19, 2003 to discuss the
intersection of 19th and Loma, which is hard turn when heading east on 19th Street. Mr. Benson has
taken digital pictures that Commissioner Cheatham advised be given to Ray Abassi. Mr. Benson said
he would e-mail them to Mr. Abassi.
Celeste Coar Resident
Ms. Coar noted that she'd brought this issue (19th and Loma) up a long time ago with various
members of the Commission. After 4 months, Harold Williams, some of the neighbors and Ms. Coar
met to discuss their concerns. She advised that Harold Williams had suggested that she attend the
Public Works Commission meeting. She stated the Fire Chief has documented that the Fire
Department cannot get its trucks around the corner when there is an emergency.
Commissioner Cheatham asked Staff how far along this project is. Ray Abassi responded that he has
been to the site and made some quick suggestions to bring temporary relief to the situation. However,
Mr. Abassi noted that an in depth study with tuming templates should be conducted on the site so
recommendations can be made how to make it safer.
Ms. Coar said that the lack of visibility is due to a tall wall owned by St. Cross Church. Commissioner
Cheatham suggested that Staff review the issue and make the determination whether or not it should
be added to a future agenda.
Lael Stabler, 66 18th Street
Ms. Stabler indicated that she is working on the 18th Street beautification project with Ms. English.
She noted that in the past eight years the residents have re -surfaced the walkways and put in.
planters. She'd sent a letter to the former Public Works Director stating what it was the residents
wanted to do. On March 5, 2003 Ms. Stabler received a letter back from Steve Burell stating the City
would be considering her request under the capital improvement funding. Commissioner Cheatam re-
stated that Staff would be looking into the matter and to address questions to Michael Flaherty and
Richard Morgan.
5. Correspondence
None.
6. Items for Commission consideration
a. Proposed Speed Hump Policies and Procedures
Richard Morgan, Interim Public Works Director deferred to Ray Abassi, City Contract Traffic
Engineer. Mr. Abassi stated that the Council instructed that this item be brought back to the
Commission for review and finalization. He reviewed the policy and thought it to be a good
starting point. Mr. Morgan mentioned the three speed humps to be approved for Hillcrest where
PWC Minutes 2 3/19/03
•
there was a concern about the approval of property owners. If the policy could be resolved prior to
the approval of the Hillcrest humps, Mr. Morgan would be glad to report that back to the Council.
Commissioner Winnek requested clarification on the document titled "Speed Hump Installation
Procedures". Particularly, he wanted to know what Council was concerned with. Commissioner
Beste pointed out that speed humps are noisy.
Recommendation to Council would be 67% of residents and 100% of abutting. Commissioner
-Winnek would like a time period placed on the $1000 for the removal of the speed hump.
Commissioner Cheatham wanted the 67% term in the document to consistently refer to
residences (not residents). This was further clarified as one vote per dwelling unit. He then
brought up the issue of using speeding as criteria for eligibility. Mr. Morgan noted that it was
purposefully removed because residents perception of the residents was that cars are going much
faster than in reality. The stealth device used on the Hillcrest speed survey detected the
maximum speed over a three day period was 26 miles per hour.
Motion by Commissioner Lombardo to support the proposed policy and procedure with
corrections to the document "Speed Hump Installation Procedures". Correction one under
"Determination of Eligibility", second paragraph:
Upon determination that a street is eligible for further consideration, the representative of the
street will be advised to submit a petition (forms provided by the City) from 100% of the abutting
residence property owners indicating that a clear majority (67% or more) support the
installationof speed humps on their street. The petition forms provided by the City will state:
Correction two under "Determination of Eligibility", fourth paragraph:
Petition to be filed along with sufficient funds for the removal of the speed hump (up to a maximum
of $1,000 per speed hump) to be held for one year.
Seconded by Commissioner Cheatham.
Ayes: Cheatham, Lombardo, Beste, Winnek
Noes: None
Abstain: None
Absent: None
Motion carried.
b. Proiect No. CIP 02-189 Street Improvements — Myrtle Area Review of Plans.
Tristan Malabanan presented the item. Mr. Malabanan suggested that some street repairs be
included in the plan as the budget allowed.
The presentation and the discussion among the commissioners highlighted the following
information:
❑ On 26th and Morningside concrete patching will be used for sunken in areas.
❑ Asphalt paving streets include Myrtle, Ozone, Manhattan, 26th St. (between Manhattan Ave.
and Hermosa Ave.) 25th Street, Park Ave., Silverstrand and Loma Drive.
o All will include the placement of geotextile fabric to reduce reflective cracking and an asphalt
overlay.
o Installation of concrete swales on Palm Drive.
PWC Minutes 3 3/19/03
• •
o Some streets will only be edge milled.
Mr. Malabanan noted that this is mostly an overlay project with one tree removal at Myrtle and 26th
St. and that the resident had no objection to this removal. Commissioner Beste asked if 26th
Street, which is a concrete street, could be overlaid with asphalt to avoid the patchwork
appearance that would come about if concrete were used. Mr. Malabanan responded that
concrete has a longer life than asphalt overlay, but also stated that Staff will review his request
and report back to the Commission. Another concern Commissioner Beste expressed was with
regard to coordinating this project with The Gas Company. Mr. Malabanan stated that The Gas
Company had been notified and has been given a June deadline to complete any potential
projects.
Commissioner Cheatham. asked how long residents would be kept away from their homes and
how much notice residents would get. Mr. Malabanan advised that residents would need to be out
of their homes by 8:00 a.m. and could return by 5:00 p.m. for a street that is being ground and
overlaid. The City notifies the residents of the construction schedule approximately three weeks in
advance. Contractors are obligated contractually to notify residents 48 hours before construction
begins as well.
Dencv Nelson, 2415 Silverstrand Avenue
Mr. Nelson stated that he is pleased that this project is moving forward. He shares Commissioner
Beste's concerns regarding the patchwork appearance of the asphalt on concrete. He noted that
he believes that Manhattan Avenue should have some attention. He also wishes 25th St. and Park
had been undergrounded.
Dean Nota, 2467 Myrtle Avenue
Mr. Nota said there is now standing water on Myrtle that began happening after Irish re -paved. He
feels this is a health hazard. He also noted that Ozone and 24th do not have adequate drainage
even though the City has tried numerous remedies over the years to correct the problem. Mr.
Flaherty said that cross gutters have been installed and they continue to work on eliminating the
standing water. Commissioner Cheatham asked if the City has the liability for a poorly designed
street. Mr. Morgan advised that it is important that we do not worsen an existing drainage
condition and we will make every effort to correct problems where feasible.
Eleanor Lyndt, 2432 Park
Ms. Lyndt stated that she does not want any puddles in her street. She also noted that at 24th St.
and Park Ave.' the water is not draining correctly on the east side.
Commissioner Winnek advised that he would like Mr. Malabanan to pass along these comments
to Council about the aesthetics.
. Motion by Commissioner Lombardo to receive and file. Seconded by Commissioner Cheatham.
Ayes: Cheatham, Lombardo, Beste, Winnek
Noes: None
Abstain: None
Absent: None
Motion carried.
PWC Minutes
4 3/19/03
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c. Request for Speed Humps on 9t Street between Prospect Ave. and Reynolds Lane
Mr. Morgan, the Interim Director of Public Works, presented the item noting that it was being
presented at the behest of Council at their March 11, 2003 meeting and that both the Fire and
Police Chiefs have approved speed humps for that location. Commissioner Winnek mentioned all
nine households want it and the proposal looks good.
Motion by Commissioner Lombardo to support the request so long as the project meets the
speed hump guidelines. Seconded by Commissioner Winnek.
Ayes: Cheatham, Lombardo, Beste, Winnek
Noes: None
Abstain: None
Absent: None
Motion carried.
7. Commissioner Reports
Commissioner Cheatham asked for reports. Commissioner Lombardo said they are in a holding
pattern regarding the Gateway Subcommittee per the City Manager. It was mentioned that funding
was the major problem. It was also noted that there was no update at this time regarding the
newsracks.
8. Council Agendas — January and February Minutes, March agendas
No discussion.
9. Items requested by Commissioners
Ms. Punneo inquired about former Commissioner Chris Howell's request from May of 2002
concerning parking spaces for motorcycles and sub -compact cars. Chairman Cheatham advised to
remove this item from the Action List, as it was not something they would be looking into at this time.
Commissioner Lombardo asked for an update regarding her request for a green zone parking space
for a specific address on Hermosa Ave. Mr. Flaherty advised that traditionally a green zone could not
be used for a resident without a garage.
Commissioner Lombardo noted that she's received complaints of broken glass on Hermosa Avenue
in the mornings. Mr. Flaherty said there are crews working at clean up of the City's streets seven
days a week starting as early as 4:00 am going until 7:00 am. He also requested that the
commissioners refer the calling parties to the Public Works Department so that Service Requests
could be written up on a timely basis.
Commissioner Cheatham asked about the flooding at 18th and Rhodes over the past weekend. Mr.
Flaherty explained that concrete had just been poured and the three inches of water caused gravel to
flow down to PCH. The Public Works Department put nearly 150 sandbags and alleviated the
problem. Commissioner Cheatham also mentioned that, when looking at the Public Works section of
the City's website it is not very clear on whom to call in an emergency. Mr. Morgan will look into
making sure the website and voice mail will have updated instructions that are clear for residents.
PWC Minutes 5 3/19/03
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10. Other matters
Commissioner Winnek would like to know the status on the signals at Hermosa Avenue and Pier
Avenue. Mr. Flaherty advised that he's advised the Police Chief of the availability of the all -way
crossing at that intersection and is waiting for his response, as they were the original requestors.
Commissioner Cheatham thanked Mr. Flaherty for his part in putting together the St. Patrick's Day
parade, even though the weather prohibited the Commission's participation.
11. Public Comments
None.
12. Adjournment
The meeting was adjourned at 8:51 pm. The next meeting will be April 16, 2003 in Council Chambers.
CERTIFICATION
I hereby certify that the foregoing minutes are a true and complete record of the action taken by the
Public Works Commission of Hermosa Beach at the regularly scheduled meeting of March 19, 2003.
Charlie Cheatham, Chairman Richard D. Morgan, P.E., Interim Director/Public Works
Date
F:\B95\PWFILES\PW Commission\minutes\minutes 3-19-03.doc
PWC Minutes 6 3/19/03
•
Honorable Mayor and Members of
The Hermosa Beach City Council
April 1, 2003 OM
Regular Meeting of
April 8, 2003
ACCEPTANCE OF DEED FOR THE VACATION OF A PORTION
OF 8th STREET BETWEEN THE STRAND AND HERMOSA AVENUE
Recommendation:
It is recommended that the City Council approve and adopt the attached City Council
Resolution entitled: "A RESOLUTION OF THE COUNCIL OF THE CITY OF HERMOSA BEACH
ORDERING THE VACATION AND ABANDONMENT, FOR PUBLIC PURPOSES, OF A
PORTION OF 8TH STREET, BETWEEN THE STRAND AND BEACH DRIVE, AS SHOWN ON
THE TRACT OF HERMOSA BEACH AS RECORDED IN MAP BOOK 1, PAGES 25 & 26, IN
THE OFFICE OF THE LOS ANGELES COUNTY RECORDER."
Summary:
On March 12, 2002, Council adopted Resolution No. 02-6191 declaring its intention to vacate -a
portion of 8th Street between The Strand and Beach Drive.
On April 9, 2002, a public hearing on the matter was held as prescribed by Iaw, to adopt the
attached resolution for the vacation of the southerly 22 feet of 8th Street between The Strand
and Beach Drive. At that time, Mayor Dunbabin directed, with the consensus of the City
Council, that the resolution be represented for adoption once the adjacent property owner has
executed the deed.
The executed deed is attached; therefore it is now appropriate for Council to adopt the
resolution ordering the vacation of a portion of 8th. Street between The Strand and Beach Drive
as shown on the tract of Hermosa Beach as recorded in Map Book 1, pages 25 and 26.
The Fire Department, Police Department and all affected utility companies have been notified.
There is no opposition to the proposed vacation. An easement will be preserved for utilities
location within the vacation area.
Notices of the vacation were published and posted as required by Iaw. In accordance with
Resolution No. 02-6191, that portion of 8th Street between The Strand and Beach Drive, as
described in the attached resolution, is not needed for circulation or traffic purposes.
Fiscal Impact:
Since this item is considered to be a routine item of work, no additional allocation is required.
Attachments: 1. Resolution (draft)
2. Resolution No. 02-6191
3. Location Map
4. Deed (copy)
2g
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Respectfully submitted,
fl�c hGH -v-•'
Homayn A. Behboodi
Associate Engineer
Concur:
Richard D. Morgan, E.
Interim Director of Public Works/City Engineer
Step ; : urr
City Manager
F/B95/Pwfiles/Ccitems/8t St. vacation 4-1-03
RAFT
RESOLUTION NO. 03-
A RESOLUTION OF THE COUNCIL OF THE CITY OF HERMOSA BEACH ORDERING
THE VACATION AND ABANDONMENT FOR PUBLIC PURPOSES A PORTION OF 8TH
STREET, BETWEEN THE STRAND AND BEACH DRIVE, AS SHOWN ON THE TRACT
OF HERMOSA BEACH AS PER MAP RECORDED IN BOOK 1, PAGES 25 & 26, IN THE
OFFICE OF THE LOS ANGELES COUNTY RECORDER.
WHEREAS, the City Council of the City of Hermosa Beach did, on the 12th day of March
2002, adopt Resolution No. 02-6191 declaring its intention to vacate that portion of the southerly
twenty-two (22) feet of 8th Street, between The Strand and Beach Drive as recorded in Book 1,
Pages 25 and 26, in the office of the Los Angeles County Recorder.
WHEREAS, notices of said vacation have been published and posted in the time, form, and
manner required by law; and
WHEREAS, a public hearing on the matter was held on the 9th day of April 2002 as
prescribed by law.
WHEREAS, the City Council directed that the Resolution be presented for adoption once
the deed has been executed.
NOW THEREFORE be it resolved by the City Council of the City of Hermosa Beach as
follows:
. SECTION 1. That the following described portion of 8th Street is unnecessary for present
or prospective public street purposes, and that the public interest, necessity and convenience
required that the City Council of said City order the vacation and abandonment of that portion of
said street.
Being a portion of 8th Street as shown on Hermosa Beach Tract as per Map recorded in Book 1,
Pages 25 and 26, of Maps, in the office of the County Recorder, County of Los Angeles, more fully
described as follows:
The southerly twenty-two (22) feet of 8th Street, adjacent to Lot 7, Block 8, between The
Strand and Beach Drive.
SECTION 2. The City Council of the City of Hermosa Beach does hereby determine that
the public convenience and necessity requite that an easement be retained for construction and
maintenance of utility lines within the limit of the street vacation as described herein above.
SECTION 3. That the City Clerk of the City of Hermosa Beach shall cause a certified copy
of said order to be recorded in the office of the Recorder of the County of Los Angeles.
SECTION 4. This resolution shall take effect immediately upon its adoption.
ATTACHMENT 1
PASSED APPROVED and ADOPTED this 8th day of April, 2003
PRESIDENT of the CITY COUNCIL and MAYOR of the City of Hermosa Beach, California
ATTEST: APPROVED AS TO FORM:
City Clerk City Attorney
F:\B951PWFILES\RESOS18th St. vacation 4-8-03.doc
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RESOLUTION NO. 02-6191
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
NG ITS INTENTION
HERMOSA BEACH, CALIFORNIA, DR LpUBLIC PURPOSES, A
TO VACATE AND ABANDON, FO
PORTION OF EIGHTH STREET, BETWEEN THE CT OSTRAND F HERMOSA
BEACH DRIVE, AS SHOWN ON THE T�
BEACH AS PER RECORDED MAP BOOK 1, PAGESGE25 AND 26, IN
7 THE OFFICE OF THE LOS ANGELES COUNTY
8
WHEREAS, that portion of the southerly twenty-two (22) feet of Eighth Street, adjacent
to Lot 7, Block 8, between The Strand and Beach Drive, is unnecessary for present or prospective
public street purposes, and
WHEREAS, the public interest, necessity and convenience require the City Council to
vacate and abandon said portion of street, and
.WHEREAS, said portion of street as above described is shown on the official map of the
City of Hermosa Beach, at the office of the City Clerk of said City to which all parties, interested
are referred for particulars as to the proposed vacation and abandonment, and
WHEREAS, the City Council elects to proceed in said vacation particulars as to the
proposed vacation and abandonment, and
WHEREAS, the City Council elects to proceed in said vacation and abandonment under
Section 8300 to 8324, inclusive, of the Street and Highway Code of the State of California, as
amended.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA
BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council hereby determines that the public convenience and
necessity require that an easement be retained for construction and maintenance of utility lines
within the limit of the street vacation as described herein above.
SECTION 2. Notice is hereby given that a public hearing shall be held on such proposed
vacation on April 9, 2002, at the hour of 7:30 p.m. in Room 4 of the Community Center, 710 Pier
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ATTACHMENT 2
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Avenue, Hermosa Beach, California, at which time any and all persons interested persons may
present evidence or object to the proposed vacation.
SECTION 3. The City Council hereby directs that the notice of the public hearing be
published pursuant to Section 8322 of the California Streets and Highways Code and be posted
conspicuously along the portion of the right-of-way on Eighth Street proposed to be vacated
pursuant to Section 8323. of the California Streets and Highways Code.
SECTION 4. This resolution shall take effect immediately upon its adoption.
PASSED, APPROVED and ADOPTED this 12th day of March, 2002; by the following vote:
AYES: Keegan, Reviczky, Yoon, Mayor Dunbabin
NOES: None
ABSTAIN: None
ABSENT: Edgerton
PRESIDENT ofThe City Council and MAYOR of the City of Hermosa Beach, California
ATTEST:
APPROVED AS TO FORM:
-2-
ity Attorney
£ 1NJWH3V11V
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0
O.
• LOT 1: .
•
18TH.
ca .
S - MEET •
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•"`; :PORTION 8Th 'STREET.
• • TO BE VACATED
:..LOT 7,.
BLOCK 8
•
HERMOSA BEACH, M.B. I-25-26.; N': •
• N'LY,.LINE LOT 6,•BLOCK 8 •
HERMOSA BEACH, M.B. 1-25-26'
• 7 TR STR.EET
1
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When Recorded Mail to:
COPY
A.P.N .: 4187-015-029
• QUIT CLAIM DEED
For valuable consideration, receipt of which is hereby acknowledged, •
William M. Sines and Lis H. Sines; who acquired title as William M. Sines, a single man and Lis Beck, an
unmarried woman
do(es) hereby grant to
The City of Hermosa Beach, A Municipal Corporation
That property in the City of Hermosa Beach, County of Los Angeles, State of Califomia, described as follows:
Being a portion of 8th Street as shown on Hermosa Beach Tract as per Map recorded in Book 1 Page 25 of Maps in
the office of the County Recorder, County of Los Angeles, more fully described as follows:
The northwesterly eight (8) feet of the southeasterly one-half (1/2) of said 8th Street adjacent to Lot 7, Block 8, of
said Hermosa Beach Tract bounded by The Strand to the West and Beach Drive to the East.
Dated this 26th day of July, 2001
S
x l 3
STATE OF CALIFORNIA
SS.
COUNTY OF Los Angeles )
ON July 26th, 2001 BEFORE ME, _Patricia M. Hansen , A NOTARY
PUBLIC, PERSONALLY APPEARED William M. Sines and Lis H. Sines
PERSONALLY KNOWN TO ME (OR PROVED TO ME ON THE BASIS OF SATISFACTORY EVIDENCE) TO BE
THE PERSON(S) WHOSE NAME(S) IS/ARE SUBSCRIBED TO THE WITHIN INSTRUMENT AND
ACKNOWLEDGED THAT HE/SHE/THEY EXECUTED THE SAME IN HIS/HER/THEIR AUTHORIZED
CAPACITY(IES) AND THAT BY HIS/HER/THEIR SIGNATURE(S) ON THE INSTRUMENT THE PERSON(S), OR
THE ENTITY UPON BEHALF OF WHICH THE PERSON(S) ACTED, EXECUTED THE INSTRUMENT.
WITNESS MY HAND AND OFFICIAL SEAL.
ATTACHMENT 4
PAT RIctA'.S. HANSEN
t✓r^' •�` ': Comrni55iOr! Y 1:307:143
r:c: ";t P:... C —' Calitcrnia
2 .r
I.cS
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�%3
CITY OF HERMOSA BEACH
COMMUNITY DEVELOPMENT DEPARTMENT
MEMORANDUM
Date: April 2, 2003
To: Honorable Mayor and Members
of the City Council
From: Sol Blumenfeld !rector
Community Development Department
Subject: Adoption of the Resolution Denying a Conditional Use Permit
Amendment —1100 The Strand, Scotty's
Recommendation
Adopt the attached resolution.
The attached resolution reflects the decision of the City Council, at their meeting
of February 23, 2003, to deny a Conditional Use Permit amendment for on -sale
alcohol; live entertainment; a take-out food service window; and alterations to the
floor plan in conjunction with an existing restaurant; and approving limited
extended hours of operation.
2h
RESOLUTION 02-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA
BEACH, CALIFORNIA, SUSTAINING THE PLANNING COMMISSION'S
DECISION, ON APPEAL, TO DENY A CONDITIONAL USE PERMIT AND
PARKING PLAN AMENDMENT FOR AN EXISTING RESTAURANT AT 1100
THE STRAND, "SCOTTY'S", FOR ON -SALE GENERAL ALCOHOL, TO ADD
BAR SEATING AND A DANCE FLOOR IN THE PATIO AREA, TO ADD
AMPLIFIED LIVE ENTERTAINMENT; A TAKE-OUT FOOD SERVICE
WINDOW; AND APPROVING LIMITED EXTENDED HOURS TO 11:00 P.M.
AT 1100 THE STRAND
Section 1. An application was filed by Pete Mangurian, owner of Scotty's Restaurant,
seeking amendment to an existing conditional use permit to allow on -sale alcohol; live
entertainment; a take-out food service window; extended hours of operation and alterations to
the floor plan in conjunction with an existing restaurant.
Section 2. The Planning Commission conducted a duly noticed public hearing to
consider the application for the Conditional Use Permit on December 4, 2002, at which
testimony and evidence, both written and oral, was presented to and considered by the Planning
Commission. Based on the evidence the Commission denied the requested Conditional Use
Permit and Parking Plan amendments and approved a limited extension to the hours of
operation to 12:00 midnight based on the finding as set forth in P.C. Resolution 02- .
Section 3. The applicant filed an appeal of the Commission's decision.
Section 4. The City Council conducted a duly noticed public hearing to consider the
appeal on January 14, 2002, at which testimony and evidence, both written and oral, was
presented to and considered by the City Council.
Section 5. Based on evidence received at the public hearing, and the record of the
decision of the Planning Commission the City Council agrees with and makes the following
factual findings:
-1. The business is currently operating under the terms of a Conditional Use Permit, as
amended, approved in 1989, for on -sale beer and wine in conjunction with a restaurant.
2. The property is zoned C-2, with commercially zoned property to the north and
immediately to the south, and public parking lot located to the east. The predominant uses to the
south within 200 feet of the site are residential.
3. In 1993, the City Council approved, on appeal, a Conditional Use Permit for live
entertainment, On -sale General Alcohol, and a dance floor. This permit was not executed and
has now expired.
Section 6. Based on the foregoing factual findings, and the record of the decision of
the Planning Commission the City Council makes the following findings pertaining to the
application to amend the Conditional Use Permit:
1. The site is zoned C-2, and is located south of the downtown core area within
close proximity to residential uses to the south. Several of these residences are located in the
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walk -street neighborhoods on 9th and 10th Street with some of the residences located less than
200 feet from the site.
2. Because of this proximity to a residential neighborhood, the site is not suitable
for the proposed use with the proposed amendment for live entertainment, on -sale general
alcohol and a dance floor, and extended hours to 2:00 A.M. These changes will increase noise
levels, which cannot be satisfactorily mitigated given that entertainment and increased activity
would be located within a glass patio enclosure.
3. The restaurant already has a large occupant load, and the proposed change to full
service general alcohol with a separate bar seating area would therefore substantially change
the character and atmosphere of the restaurant and cafe and make it operate more like a
nightclub or bar. This would result in an increase of activity inside the business that would
result in noise and nuisance complaints from nearby residents. Further, patrons would be
leaving the business at late hours, and emerging on public ways such as the Strand, further
contributing to noise and potential nuisance impacts.
4. Live entertainment and dancing would increase the overall noise and general
activity of the business adversely contributing to noise and nuisance concerns noted above.
5. Extending the hours of the business to 2:00 A.M. or any time past 11:00 P.M.
presents a greater concern to surrounding residents as noise carries more readily late at night,
during hours when residents are also more sensitive to the impacts of noise.
6. The proposed take-out window is not suitable because of the potential conflict
with pedestrian and bicycle traffic along the Strand, and is not necessary as take-out orders can
easily be accommodated inside the restaurant.
7. The immediate area is already saturated with restaurants with full-service on -
sale general alcohol licenses with similar separate bar seating areas. Adding another such
establishment would unduly contribute to the proliferation of these types of establishments
with full service alcohol licenses, with attendant increases in alcohol related nuisances.
Section 7. Based on the foregoing, the City Council sustains and modifies the decision
of the Planning Commission and hereby denies the requests to amend the Conditional Use
Permit and Parking Plan to allow on -sale alcohol, live entertainment, alterations to the floor
plan, and a take-out window; and, approves only a limited extension of hours of operation
under the terms of the current C.U.P. for on -sale beer and wine from 10:00 P.M. to 11:00 P.M.
PASSED, APPROVED and ADOPTED this by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California
ATTEST: APPROVED AS TO FORM:
CITY CLERK CITY ATTORNEY
-2-
• vAlz)
April 2, 2003
Honorable Mayor and Members of Regular Meeting of
the Hermosa Beach City Council April 8, 2003
PROJECT NO. CIP 95-507 VALLEY PARK IMPROVEMENTS
;APPROPRIATION REQUEST
Recommendation:
It is recommended that the City Council approve the appropriation of $68,950 grant funding
for Project No. CIP 95-507 Valley Park Improvements and record the estimated revenue.
Background
State of California Department of Parks and Recreation has made their General Fund grant
available to the City in the amount of $68,950. Attached is the letter accepting the City's
grant application with direction to proceed with the project.
The contract has been signed by the City Manager and mailed to the State of California
Department of Parks and Recreation. Attached is a copy of the contract.
Fiscal Impact:
Appropriation of $68,950 to the 150 Grant Fund will reduce the expenditures in the 301
Capital Improvement Fund. Therefore, $68,950 in 301 Capital Improvement Funds will be
available for other CIP projects in Fiscal Year 2003-04.
Attachments: 1. Letter from Department of Parks.and Recreation
2. Contract
Respectfully submitted,
Concur,
Tristan D. Malabanan
Assistant Engineer
Noted for fiscal impact:
Viki Copeland
Finance Director
Richard D. Morgan,
Director of Public Works/City Engineer
Concur,
Step ' ' Bur ell
City Manager
2i
F:\B95\PWFILES\CCITEMS\95-507 appropriation of funds 04-08-03.doc
State cf Caifomia • The Resotwce gency
•
Gray Davis; Govemc
DEPARTMENT OF PARKS AND RECREATION • P.G. Box 942396 • Sacramento, CA 91296-0001 Ruth G. Coleman, Acting Director
(916) 651-8584
March 24, 2003
Harold Williams
Director of Public Works/ City Engineer
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, CA. 90254
Re: Project Name: HERMOSA VALLEY PARK RENOVATION
Project Number: GF -19-122
Project Amount: $68,950
Contract Number: C5028031
This acknowledges receipt of your application for the above referenced
project. The application is complete. You may proceed with the project.
Please refer to your procedural guide for grant process information.
If you have any questions, please contact me at (916) 651-8584 or e-mail at
bbost@parks.ca.gov.
Sincerely,
ATTACHME
Bill Boston
Project Officer
•
GRANTEE City of Hermosa Beath
Sute of California - The Resources Agency
Department of Parks and Recreation
Grant Contract
General Fund
•
PROJECT TITLE HERMOSA VALLEY PARK RENOVATION PROJECT NUMBER GF -19-122
Funds available from July 01, 2001 thru June 30, 2005
Under the terms and conditions of this agreement,•the applicant agrees to complete the project as described in the project
description, and the State of California, acting through its Director of Parks and Recreation pursuant to the program named above,
agrees to fund the project up to the total grant amount indicated.
PROJECT DESCRIPTION:
Renovation of Hermosa Valley Park
Total State Grant not to exceed $68,950.00
City of Hermosa Beach
By
Applicant The General Provisions attached are made a part of and incorporated
into the Contract.
Signature of Authorized Representative
Title City Manager
Date 3 -Z1 03 -
By
Title
Date Date
STATE OF CALIFORNIA
DEPARTMENT OF PARKS AND RECREATION
By
CERTIFICATION OF FUNDING
AMOUNT OF ESTIMATE
$68,950.00
CONTRACT NUMBER
C5028031
PROJECT NO.
GF -19-122
FUND.
General Fund
ADJ. INCREASING ENCUMBRANCE
S
APPROPRIATION
ADJ. DECREASING ENCUMBRANCE
S
CALSTARS VENDOR NO.
4000000212-0
UNENCUMBERED BALANCE
S
LINE ITEM ALLOTMENT I CHAPTER
3790-101-0001(129) � 106
STATUTE FISCAL YEAR
01 1 2002/03
T.B.A. NO.
B.R.. NO.
INDEX. 1 OBJ. EXPEND
1091 I 702
PCA.
60017
PROJECT / WORK PHASE.
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance.
SIGNATURE OF ACCOUNTING OFFICER
DATE.
ATTACHMENT 2
•
April 1, 2003
Honorable Mayor and Members of
The Hermosa Beach City Council
lo)G—,s�arzZ3
i )e- .:
v/YA3
Regular Meeting of
April 8, 2003
2003 COMMERCIAL EVENT APPLICATIONS
Recommendation
The Parks, Recreation, and Community Resources Commission recommends that Council approve
the events as listed below and the contracts as provided in Attachment B.
EVENT
1. IMG - Beach Bash 2003
2. EVP Tour — Pro Am Beach Volleyball Tournament
3. So Cal Foundation — Beach Volleyball Tournament
4. MESP — Hermosa Beach Triathlon .
DATE FEES (estimated)
June 6-8 $46,716.00
June 21 $ 6,901.00
July 19 $939.00
October 12 $10,526.00
Note: Complete applications and event information are available for public review at:
1. Hermosa Beach Library
2. Hermosa Beach Police Station
3. Hermosa Beach City Manager's Office
4. Hermosa Beach City Clerk's Office
Background
The City received four applications for commercial events on the beach. Applicants: IMG, EVP
Tour, and MESP paid the City a $500 deposit as required by the special event policy. So Cal
Foundation for Children, a local non-profit has requested an application fee waiver.
Attachment A provides the Council with a grid that identifies: (a) years. the event has been held in
the City, (b) proposed event dates, and (c) projected City fees. Attachment B includes: (a) event
applications, (b) site maps, (c) event contracts.
At their March 5, 2003 meeting, the Commission reviewed and approved the 2003 commercial
events. This item has been posted as a Public Hearing and was advertised as such in the newspaper.
Analysis
The attached contracts and policies have been developed by the City through several years of
experience in staging commercial events. The City and event operators have worked together
through the years in order to consider the needs of residents and to account for potential
opportunities for local businesses in the assembly and conduct of these events.
1
• •
Not only have special events provided local residents and visitors with an opportunity to enjoy
world class sporting and cultural events, but they have also given the downtown area commerce and
media exposure as a result of their existence here.
IMG - BEACH BASH 2003
As identified in Attachment A, IMG's set-up encompasses nine days (tear -down is five days.) It is
important to note that the work will be minimal (no trucks) on the weekend of May 31 -June 1, in
order to accommodate weekend beach activities. This set-up time is required to create the unique
venue inclusive of the "Soul Bowl" and "Side Out Playground."
The entertainment venue for 2003 will not change from last year. Specifically, there will not be any
activities taking place on the south side of the Pier. The "Soul Bowl", and "Center Court" will
return. As indicated in Attachment B, the "Side Out Playground" perimeter will be extended to
allow more room for families; however, the venue itself wills not increase. The deletion of the
Cuervo Gold Activity/Promotion area adjacent to 14th Street facilitates this change. Pending event
approval, the Hermosa Beach Police Department would like to utilize the playground area to
promote their street safety program.
The size of Beach Bash and some operational issues from previous years required staff and IMG to
spend considerable time in pre -event and evaluative meetings. Issues regarding safety and
construction management have been discussed with IMG. Solutions to these areas of concern were
successfully addressed last year. Venue reduction of Beach Bash 2002, substantially decreased
number of spectators, compared to Beach Bash 2001.
In addition to Beach Bash, the City has worked with IMG on prior events including a Beach
Volleyball Qualifier for the 1996 Olympics. As one of the largest sports agencies in the world, IMG
has the experience and resources to produce events that are professionally presented, reflecting
positively on the City and sponsors alike. Per the attached application, the fiscal impact of this
event on the City is realized with hotel bookings, parties, and donations to local charities.
EVP Tour — PRO AM BEACH VOLLEYBALL TOURNAMENT
Sports Endeavors Inc. (EVP Tour) has been in business for eleven years promoting beach volleyball
programs. The Amstel Light Pro -Am Volleyball tour has twelve (12) stops on both east and west
coasts. The series attracts players from Chicago, Miami, New York, and Los Angeles. The event format
is professional beach volleyball competition, spectator contests, and an amateur volleyball tournament
open for local teams. The one -day tournament is open to all levels of play.
This is a repeat event for the City. The summer tournaments have been successful and well managed.
The EVP Tour has produced many volleyball tournaments, primarily in Chicago and Michigan City.
SO CAL FOUNDATION FOR CHILDREN
The So. Cal. Foundation for Children (SCFC) raises funds for scholarships and the purchase of gifts for
children that would otherwise go without presents during the holiday season. The organization provides
educational guidance and athletic opportunity to underprivileged youth in the South Bay and Los
Angeles areas.
2
• •
The So. Cal. Foundation for Children is recognized by the City of Hermosa Beach as a local service
organization. In accordance with policy, 100% of all proceeds will be donated to the foundation.
This is a repeat event for the City. Tournament Director, Bill Sigler, has proven to be successful in the
operation of other local charity events and volleyball tournaments.
MESP — HERMOSA BEACH TRIATHLON
The Hermosa Beach Triathlon is a repeat event for the City. This event is recreational and as such,
the contract does not focus on impacts from large spectator crowds. MESP operators have abided
by their contractual requirements in past years and have presented successful and safe events in
Hermosa Beach.
Parking issues from fall of 2000 required staff and MESP to spend considerable time in evaluative
discussions. Solutions to this area of concern were successfully addressed and implemented in both
2001 and 2002. MESP substantially increased distribution of information flyers prior to the event,
"No Parking" signs were posted.further in advance, and improvements were made with regard to
notifying local car owners.
Fiscal Impact: $64,542 revenue to the General Fund
$23,327 of the $64,542 pays for direct costs and city overhead charges.
$30,000 estimated donations (Target/Mervyn's)
Attachments:
A: City of Hermosa Beach: 2003 Commercial Event Grid
B: Event applications, site plans, contract
C: City's Special Event Policy
D: 2003 Tentative Special Event Calendar (includes City and Community events)
Respectfully Submitted,
Lisa Lynn
Recreation Supervisor
3
Concur
Ste en ' . Burr 11
City Manager
Viki Copeland
Finance Director
CITY OF HERMOSA BEACH: 2003 COMMERCIAL EVENTS
APPLICANT
Pigskins on the
Beach
IMG
EVP Tour
So Cal Foundation
for Children
MESP Marketing
EVENT/YEAR
Semi -Professional
Flag Football
1st Year
California Sports Beach
Festival
5th Year
Pro Am Beach
Volleyball
Tournament
3rd Year
Beach Volleyball
Tournament
2nd Year
_
Hermosa Beach
Triathlon .
12th Year
DATES/
LOCATION
April 11,12,13
Beach
June 6,7,8
Beach/Plaza
June 21
Beach
July 19
Beach
October 12
Beach/Plaza
SET-UP
April 11
May 28,29,30,31
June 1, 2, 3,4,5
June 21
July 19
October 12
TEAR -DOWN
April 13
June 9,10,11,12
June 21
July 19
October 12
CATEGORY
II
III
II
II
II
ADMISSION
CHARGES
No.
No
No
No
N9
SHUTTLE BUS
REQUIRED
No
Yes
No
No
_
No
INSURANCE
2 Million
6 Million
2 Million
2 Million
2 Million
FILMING
No
Yes
No
No
No
SEASON
Off -Season
Summer
Summer
Summer
Off -Season
FEES (ESTIMATE):
Permit
Set-up/Tear Down
Police
Fire/Paramedic
CR Staff
Public Works
Admission
Film Permit
Location Fees
Business License
Banner
Co -Sponsor
Parking
Amp. Permit
TOTAL
6,321.00
N/A
3,408.00
N/A
900.00
N/A
N/A
N/A
N/A
298.00
236.00
400.00
408.00
45.00
11,490.00
2,600.00
9,936.00
5,130.00.
900.00
2,600.00
N/A
383.00
2,682.00
298.00
472.00
1,000.00
9,180.00
45.00
2,107.00
400.00
992.00
N/A
300.00
N/A
N/A
N/A
N/A
298.00
472.00
300.00
68.00
45.00
Waived
N/A
639.00
N/A
300.00
N/A
N/A
N/A
N/A
Waived
N/A
N/A
Waived
Waived
2,107.00
400.00
4,830.00
N/A
300.00
N/A
N/A
N/A
N/A
298.00
N/A
200.00
2,346.00
45.00
$12,016.00
$46,716.00
$4,982.00
$939.00
$ 10,526.00
04-08-2003: Attachment A
f
•
CITY OF HERMOSA BEACH
DEPARTMENT OF COMMUNITY RESOURCES
ATTENTION: LISA LYNN
710 Pier Avenue, Hermosa Beach, CA 90254
(310) 318-0247 Fax (310) 372-4333
RMI
irtRAVSMVX
Organization's Name: -S1--t6r
Address: l WO o .)ti -t . SEPJtAxPA {117,A)., SJtTm 222
City:. Los triple- -S State: CA ZIP 9C015-
Phone:
IDl
Phone: C3l6.) q -?3 D LFI I .
Fax: (310) t{`l3 -3`tl`f
•
Contact Person/Title: 1.-kedfilA � PeO�� P
"Ski -WS i.E IT t, : /e
Address: 11C Ifo UTI- S PU trVITA b SV rCV
City: -
2,
-
Day Phone:. WO) X13 0`I (I ,Evening Phone (v) 713 -.02
Email Address: r%(vt - 0 rocla • cowl
c
Brief description of event:
fAtht 66%1 s A oAN13mtv ,P i %, Titer : Ci
'Mg eveor Aliso 1bK ktA-Nirits fit14u1-Y •lNi)t J A'
61t, P/ AND 14-r art / -cx t i •
Dates of Event: thNt, tc, S i Zro 3
Location of Event:
Set up/Tear down
Time &Dates: N/)►
Time Event will begin:
5 ►-tfP 1 -Dew
7<c) ` (.3vo 5 ) slot -/em ovtJk - , uNE I I
tt-f1/44 Time event will end: tal-A
Attachment B
•
Number of Participants: (including volunteers): 200
Anticipated number of spectators:
Number of Vehicles/Trucks:
006 nr6¶M i Lam- Pim M, (s> -1 istLMy Voti e LtS
So10oa
Description of set up for this event
(Please attach map/diagram):
S i - %-F ` ° -)C-rt 01-S OL A-Nt. St -re Lk`fouuc'
•
L (14.b \l Pi TeNITIVI 4 tic. AT3T7 SJG GT TO C44-4/456)
Additional information/request (be specific):
ESWAL alit ER RFQVIREMI; .,
o Staffff Ontyil
Application Fee $500
Permit Fee
Film
Set-up/Tear down
Co-sponsors
Amplification Permit
Banner (s)
Police
Fire
Public Works
Parking
Business License
CR Staff
Other Cost
TOTAL DUE
11)
eVtra?att. mow+' •w +�,•N', lk
Unless greater or less coverage is requested, applicant agrees to furnish
the City of Hermosa Beach evidence of $2 million comprehensive general
liability insurance in the form of a certificate, covering the entire period
of this permit, naming the City of Hermosa Beach and its employees as
additional insured. Permittee waives claims against the City of Hermosa
Beach, its officers, agents, and employees, for fees or damages caused,
arising out of or in any way connected with the exercise of this permit.
APPLICANT AGREES TO COMPLY WITH ALL APPLICANTS LAWS AND TO
MAINTAIN IN GOOD CONDITION AND RETURN SAID PREMISES IN THE •
SAME CONDITION AS THEY WERE. BEFORE SAID USE.
I CERTIFY THAT THE, INFORMATION CONTAINED HEREIN IS. TRUE AND
.CORRECT TO .THE BEST OF MY KNOWLEDGE. ALL FEES, CHARGES
AND OTHER MATERIAL WILL BE PAID AND OR FURNISHED TO THE
DEPARTMENT .OF COMMUNITY RESOURCES AS MUTUALLY AGREED BY
BOTH PARTIES.
party Represent s€ive) Date
Permit to be processed through City Council: YES NO
Department of Community Resources
Date
Police Department Date
Fire Department Date
Target / Mervyn's
BeachBash
2003
Aquafina
Volleyball
Arca
Bathroom Complex
Beach House
Parking Structure
Beach Drive
Beach House
Sidcout Playground
o;:
Lot B
I®
0
U
Bcach Drive
The Strand
Pier Plaza
>0.<
Life
Guard
Tower
May - June 2003
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
25
26
27
28
First day on
beach
Unload
Trucks
29
IMG builds
Soul Bowl
Brown builds
bleachers
30
IMG builds
Soul Bowl
Brown builds
bleachers'
31
IMG builds
Soul Bowl
No Trucks
1
Minimal
activity
No Trucks
2
Brown,IMG
build
Aztec Arrives
3
Brown, IMG,
Aztec build
4
Brown, Aztec
finish
Small subs
1st inspection
5
IMG finish
Vendor load -
in
fnal
inspection
6
Event Day 1
7
Event Day 2
8
Event Day 3
9
down tear-
Small Subs
out
Vendors out
• 10
Continue
tear -down
Aztec Out
11
Continue
tear -down
12
All equipment
out by noon
Re -install VB
Pow
13
•
14
BEACH BASH 2003 - PRODUCTION OVERVIEW
Dates of Beach Impact — 2003
Number of Days
Set-up
Event
Tear Down
Wednesday, May,.29 - Saturday, May 31, 2003
Monday, June 2 — Thursday, June 5, 2003
Friday, June 6 — Sunday, June 8, 2003
Monday, June 9 — Thursday, June 11 2003
9 days
3 days
4 days
Total
Wednesday, May 29 — Thursday, June 11
16 days
Notes
• Trucks will only deliver and pick-up materials
during set-up and tear -down days. There will be
no deliveries on the weekend days.
• No more than four trucks will be allowed to
unload on the Strand at one time.
• City inspections (building, fire, tent, electrical,
etc.) will begin on Wednesday, June 4. Follow-
• up inspections will be scheduled for Thursday,
June 5, and the morning of Friday, June 6, if
necessary.
•
Mervyn's Beach Bash 2003
Tentative Event Schedule .
Saturday, June 7
Time, ! Levi's Fly Bowl Volleyball i Sideout Playground
8:00 AM'
8:30 AM
__
9:00 AM
9:30 AM;
Open Practice
Warm-up
10:00 AMI
10:30 AM;
M
11:00 ANT:-
Y�1�i.4..r�t
�s
Skate Autograh Session
�.:
=
x(11:30 .12:16PM);
11:30 AM
11:30
Warm-up
r
NOON.
Bike Big Air
�. r: _ .�
b x
.�r'
12:30 PM
Warm-up
'an Women's Main Draw
r Mr%
1•
t'45P u `
1:00 PMS
,,t.
;
d►:� a i 'S 'S t
en's
x t
1:30 PM
<;- ie
3
Inline Autograph Session
(2:15-3PM)
2:00 PM
2:30 PMS
Young Guns FinaCx
' K
Y
£ - s r ' °
. Volleyball Autc;0 0:?b
� �Se�ssion:(3 1�-4P.M)
3:00 PMI
3:30 PM!t
F i� �Ci��'�•�-�.�� t ��� �,'`�
4 -� � ��
4:00 PM'
Warm-up
4:30 PMS
�_�
r =iiitF., :#. x-(t�r
5:00 PM;
5:30PM!
6:00 PMI
6:30 PMI
7:OO PM
Updated 2/25/2003 10:03 AM
Mervyn's Beach Bash 2003
Tentative Event Schedule
Sunday, June 8
Time Levi's Fly Bowl Volleyball i ; Sideout Playground
8:00 AM.
8:30 AM:
9:00 AM�"
f 'Ls'4 '3h'%`S"5,3ai�4 t`a•
p
9:30 AM
� :.
10:00 AM:
,..v
a d� s t�"
10:30 AM!
Warm-up
3 4
st4
r,
s�
..
11:00 AM
Hoffman Bikes Final'
Men & Women's 5th Piace;
------------
11:30 AM
x _
}
NOON
Warm U
_1. {{
12:30 PM;
F �� ,�',,'_'
�• � �" RR yy", { � f s�
�ri
' , € s .'
1:00PMI
F e �, �f J �.t'+ �.
}<E � rs�
U't<Y v��^� .xA.,sw +'€�+: 7.�Yi � � � `�;`� �'��"
�.�
.��% nn"t�vz �y,. � K 3
z� Sys>f
t � �t�. .s�x.�.wxw'S.a V` > �
1:30 PM'
Warm Up,¢,��
KidsYSkate Park o en
I?
F S;
Ery ��
2:00 PM!
Y ar
'������
2:30 PM!
f; '. :
.k
3:00 PM!
»3. •
Masters Final
Men's Final
3:30 PM!
�'' ... ,� , �
.,... .. ... ° £ s• � c.
4:00 PM!
Warm Up
�
4:30 PM
_�6 ,
egendsro
r
5:00 PMS
L Skatg
��.���.�,�'`
5:30 PM'
6:00 PM!
.
6:30 PM
7:00 PM!
,
•
•
Updated 2/25/2003 10:00 AM
INTERNATIONAL MANAGEMENT GROUP
CITY OF HERMOSA BEACH
COMMERCIAL BEACH EVENT CONTRACT
This contract is entered into on April 8, 2003, at Hermosa Beach, California by and between the
INTERNATIONAL MANAGEMENT GROUP (IMG) and the CITY OF HERMOSA BEACH (CITY)
with regards to the IMG — California Sports Festival on JUNE 6,- JUNE 8, 2003.
FEES
Permit fee shall be $3,830 per day, plus set up/tear down fee of $200 per day and other CITY fees
as required.
The $500 application deposit will be applied toward the permit fee and will be refunded only if the
permit request is denied by CITY.
All predetermined costs/fees shall be paid two weeks prior to the tournament.
All unanticipated costs incurred by CITY on behalf of the tournament shall be paid within 15 days
of receiving an invoice from CITY.
LOCATION
o On Beach and North of the Pier
❑ Pier Plaza
❑ . Tournament operations and staging are subject to change if necessary
SECURITY
CITY shall establish a command post in the immediate vicinity of the tournament. The command
post shall be staffed at all times with one (1) representative of the Hermosa Beach Police
Department and one (1) representative of IMG.
IMG shall provide no less than ten (10) unarmed security officers. Said Officers shall wear
identifiable uniforms that indicate a separate identity from other tournament staff.
A representative of the security staff shall meet with the Hermosa Beach Police Department
Watch Commander prior to the tournament for a pre -event briefing.
The private security staff shall be responsible primarily for informing spectators of CITY'S alcohol
ordinance.
CITY shall provide Officers for the event as follows: Six (6) Officers each day of the event, or as
many Officers as deemed necessary by the Police Chief.
CITY shall provide Fire/Paramedic personnel for the event as follows: Three (3) FirelParamedic
each day of the event, or as many Fire/Paramedic deemed necessary by the Fire Chief.
Cost of Officers and Fire/Paramedic personnel shall be assumed by IMG.
SET-UP
• All event personnel and construction crew members must wear orange safety vests or orange
t -shirt at all time during set-up and tear -down. Venue site will be closed if this procedure is
not adhered to.
• All vehicles entering and exiting the Strand must have an orange -vested crew member in front
and behind each vehicle while it is in motion.
EVENT OPERATION
• The venue will not open until the fire inspection has passed and engineer has signed off on
inspection sheet.
• IMG is responsible for securing site and disallowing entrance to the public until inspection has
passed each day.
CLEAN-UP
IMG shall use a professional maintenance service to clean the following areas each day of the
tournament:
• The Beach and Strand, (impacted area)
• Pier Avenue, (impacted area)
The maintenance service shall be responsible for hauling the trash outside the CITY following the
tournament.
IMG shall provide additional trash receptacles at the following locations:
• Beach (impacted area) -
• Strand (impacted area)
• And, additional trash receptacles as CITY requires.
IMG shall use Consolidated Waste to provide: One (1) 30 yard roll -off trash bin on 11th Street at
Beach Drive and six (6) portable toilets that includes one (1) handicap toilet at the base of the Pier
on the south side. CITY staff will determine if additional toilets are needed.
IMG shall take necessary steps to encourage participants and require sponsors to utilize recycling
bins for appropriate materials. IMG shall make arrangements for such bins.
LOS ANGELES COUNTY DEPARTMENT OF BEACHES AND HARBORS SERVICES
CITY shall make any necessary contacts on behalf of the event with the Los Angeles County
Department of Beaches and Harbors.
IMG shall assume all costs for any additional lifeguards each day of tournament if required by Los
Angeles County Lifeguards.
If IMG desires any County services, they must process their request through CITY. Any costs for
County services will be borne by IMG.
INSURANCE
At least ten (10) days prior to the event, IMG shall provide CITY a Certificate of Insurance
providing personal injury and property damage liability insurance naming CITY, and County of Los
Angeles, their officers, employees and agents as additional insured with a minimum coverage of
$2 million combined single limit coverage with $4 million in excess liability. Insurance is to
be placed with insurers with a current AM Best's rating of no less than A:VII. Said insurance shall
not be canceled or altered without 30 days notice in writing to CITY and County.
IMG insurers shall be primarily responsible for any and all liability resulting or arising from the
performance of the contract and CITY and County and their insurers shall not be required to
contribute.
For insurance purposes, the event area shall be defined to include any and all areas occupied or
affected by the event.
IMG agrees to defend, indemnify, and hold CITY and County of Los Angeles harmless from and
against any and all liability and expense, including defense costs and legal fees, caused by the
negligent or wrongful act or omission of IMG, its agents, officers and employees, including, but not
limited to, personal injury, bodily injury, death and property damage.
CO-SPONSORS
A fee of $100 each shall be charged for all co-sponsors; with each co-sponsor permitted one
display booth. All co-sponsors must meet with CITY approval prior to event.
ADVERTISING
IMG shall be required to make announcements informing spectators of CITY'S alcoholic beverage
ordinance as deemed necessary by Hermosa Beach Police. Signage regarding CITY'S alcohol
ordinance shall be required by IMG. CITY staff shall determine criteria for size, wording and
locations for postings.
All sponsor signs, props, product facsimiles, etc. deemed necessary by IMG to identify the event,
shall be approved as to location and content by CITY. CITY will not unnecessarily deny said
approval and will not curtail certain constitutional rights of IMG.
CITY shall permit two street banners to be posted for tournament. Cost of installation shall be the
responsibility of IMG.
CITY shall permit IMG to display six (6) large replicas oftheir product. CITY staff shall have final
approval of said replicas and determine location.
PARKING
IMG shall be required to post temporary "No Parking" signs 24-72 hours in advance of event (as
directed by CITY), and be responsible for the removal of signs on final event day. IMG shall use
plastic cable ties to secure the signs.
IMG shall be required to make announcements indicating: 1) where there is free parking; and, 2)
that CITY will strictly enforce all traffic and parking regulations.
IMG shall provide a shuttle bus service from a major satellite point(s) on the outskirts of or outside
of CITY. IMG shall provide directional signs and advertisement which shall be approved in
advance by CITY. Information regarding shuttle bus service shall be included in all tournament
advertisements.
At no time may IMG block emergency vehicle access. Parking privileges may be revoked at
anytime by CITY.
SPECIAL EVENTS
CITY shall review all requests for any special events to be held as part of the tournament. CITY
shall have the right to deny all requests.
CITY Council must approve any/all requests for bands/concerts prior to the event.
ADDITIONAL PROVISIONS/RESPONSIBILITIES OF CITY
CITY reserves the right to use the stadium for civic or recreational events or activities.
CITY shall allow IMG the opportunity to sell official IMG tournament concession items pursuant to
certain conditions:
• No food or beverage concessions shall be permitted on the Beach or in the Pier Plaza area,
• Free sampling booths will be permitted on the beach, per CITY conditions and Health
Department approval; and,
• All concession items must be approved by CITY prior to event.
ADDITIONAL PROVISIONS/RESPONSIBILITIES OF IMG
IMG shall be responsible to obtain all necessary County and State health permits as required.
IMG will be required to obtain an amplification permit from CITY.
Event shall be conducted in compliance with CITY Noise Ordinances. Ordinances are on file at
the Department of Community Resources.
IMG will be solely responsible for event management.
IMG shall be responsible to protect the lower Pier (plaza) surface per the Department of Public
Works.
IMG shall provide barricades and cones for use at pre -approved street closures and other areas
as deemed necessary by CITY staff.
IMG shall designate area for spectators to store alcoholic beverages.
IMG shall maintain public access openings on the Strand Wall (Pier).
IMG will abide by any additional policies or appropriate fees as established by CITY.
IMG shall be responsible for all prize money, equipment, sound system and personnel necessary
for conducting said tournament.
IMG shall set up/tear down between the hours of 8:00 a.m. and 9:00 p.m. on scheduled days.
4
At CITY'S option, IMG is required to display and permit CITY representatives to present a
perpetual trophy to tournament winners following the finals.
CITY RESERVES THE RIGHT TO AMEND AND/OR TERMINATE THIS CONTRACT AT ANY
TIME.
CITY OF HERMOSA BEACH..
Mayor
APPROVED AS TO FORM
Date
City Attorney Date
DEPARTMENT OF COMMUNITY RESOURCES
Director Date
INTERNATIONAL MANAGEMENT GROUP
Director of Operations Date
ATTEST
City Clerk Date
OP TOUR
12494 Lubke
New Buffalo, MI 99117
269-469-5841
fax 269-469-5840
Monday, October 28, 2002
Lisa Lynn
Department of Special Events
710 Pier Ave
Hermosa Beach, CA 90254
Re: Permits forflerniosa Beach — r Choice June 19 or June 21, 2003
Dear Lisa:
The EVP Pro Am Beach Volleyball tour is requesting permission to use Hermosa Beach
Volleyball Courts - north of the pier on June 14. or June 21, 2001 We are know entering our 3
annual event in your -community. Our players enjoy your beach and we hope we make a positive
impact on your residents. 1 he event format is professional beach volleyball team competition,
special event contests for spectators and an amateur volleyball tourriarnent open for local teams
and establishments.
If the permit is available for the June 14. or June 21, I will need the following on our
permit: •
1. 10 volleyball courts without volleyball nets.
2. Room for 5 courts for our portable courts
3. 5 —.10 x 10 tents
4. 2-10x20 tents
5. 1 — inflatable
6. 1-1O x12 stage
7. 1 - Sound system with 2 speakers
We will set up on Saturday morning from 6 am to 9 am and then strike the set from 6-8pm on
Saturday.
Thanks for your time and consideration.
Sincerely,
Ross Balling
Director
•
•
CITY OF HERMOSA BEACH
DEPARTMENT OF COMMUNITY RESOURCES
ATTENTION: LISA LYNN
710 Pier Avenue, Hermosa Beach, CA 90254.
(310) 318-0247 Fax (310) 372-4333
►'161 liF O' M' A�471,;;17
Organization's Name: v P 1 (7. t, -)\-
Address: l a 1-i W y
City: 1\J O,i.0 I, c State: MIT ZIP t -i `1 1 1
Phone: 6S -523k Fax: -Xt,1-y0
Contact Person/Title: r>•`,<-3 & /1; 0
Address: a
City: State: • ZIP:
Day Phone: 3 i a - a 8-7 - S Evening Phone
Email Address: R oSe Q v-=-- iJ PTh u o't:vv,
Y•.
Brief description of event:
A-4 Pi,n : ) c -IQs 9J -Y1 -12.-Q- • 173:1- .2",, •-cam
O
Dates of Event: n- I�.-•-4- a 1) a` :30}-
Location of Event: �i✓��-t'�
`12—t Nra—ik( c5cc r6
Set up/Tear down
Time & Dates: (3l9 l2,1
Time Event will begin: wt Time event will end: '7 Pm
i
Number of Participants: (including volunteers): ST)
Anticipated number of spectators: 1 lin - I soca
Number of Vehicles/Trucks:
Description of set up for this event
'(Please attach map/diagram):
a,
Additional information/request (be specific):
r' 's ,sb 1547 t x b .
�T � �QI�R 1VIENT.S
�aEES .0 ABGFyS -SAN .�.
glIc raatratiose Onl4�
Application Fee $500
Permit Fee
Film
Set-up/Tear down
Co-sponsors
Amplification Permit
Banner Is)
Police
Fire
Public Works
Parking
Business License
CR Staff
Other Cost
TOTAL DUE
Unless greater or less coverage is requested, applicant agrees to furnish
. the City of Hermosa Beach evidence of $2 million comprehensive general
liability insurance in the form of a certificate, covering the entire period
of this permit, naming the City of Hermosa Beach and its employees as -
additional insured. Permittee waives claims against the City of Hermosa
Beach, its officers, agents, and employees, for fees or damages caused,
arising out of or in any way connected with the exercise of this permit.
APPLICANT AGREES TO COMPLY WITH ALL APPLICANTS LAWS AND TO
MAINTAIN IN GOOD CONDITION AND RETURN SAID PREMISES IN THE
SAME CONDITION AS THEY WERE BEFORE SAID USE. -
I CERTIFY THAT THE, INFORMATION CONTAINED HEREIN IS TRUE AND
CORRECT TO THE BEST OF MY KNOWLEDGE. ALL FEES, CHARGES
AND OTHER MATERIAL WILL BE PAID AND OR FURNISHED TO THE
DEPARTMENT OF -COMMUNITY RESOURCES AS MUTUALLY AGREED BY
BC'H PARTIES:
/'c /.7 Da
Company Representative ..( • Date
Permit to be processed through City Council: YES NO
Department of Community Resources
•
Police Department
Date
Date
Fire Department Date
Hermosa Beach June 21, 2003
North
East;''
South l
i
SPORTS ENDEAVORS, INC. (EVP TOUR)
CITY OF HERMOSA BEACH
COMMERCIAL BEACH EVENT CONTRACT
This contract is entered into on April 8, 2003, at Hermosa Beach, California by and between SPORTS
ENDEAVORS, INC. (EVP TOUR), a Sporting Events Promoter, and the CITY OF HERMOSA BEACH (CITY)
with regards to the PRO AM BEACH VOLLEYBALL TOURNAMENT on JUNE 21, 2003.
FEES
Permit fee shall be $2,107 per event plus set up/tear down fee of $200 per day and other CITY fees as
required.
The $500 application deposit will be applied toward the permit fee and will be refunded only if the permit
request is denied by CITY.
All predetermined costs/fees shall be paid two weeks prior to the tournament.
All unanticipated costs incurred by CITY on behalf of the event shall be paid within 15 days of receiving an
invoice from CITY.
LOCATION
❑ On Beach, North of the Pier
❑ Tournament operations and staging are subject to change if necessary due to CITY construction.
SECURITY
CITY shall establish a command post in the immediate vicinity of the tournament. The command post shall
be staffed at all times with one (1) representative of the Hermosa Beach Police Department and (1) one
representative of EVP TOUR.
EVP TOUR shall provide no less than four (4) unarmed security officers. Said officers shall wear identifiable
uniforms that indicate a separate identity from other tournament staff.
A representative of the security staff shall meet with the Hermosa Beach Police Department Watch
Commander prior to the tournament for a pre -event briefing.
The private security staff shall be responsible primarily for informing spectators of CITY'S alcohol ordinance.
CITY shall provide Officers for each day of the event as follows: One (1) Officer from 10:00 a.m. - 6:00 p.m.,
or as many Officers as deemed necessary by the Chief of Police.
CITY shall provide Fire/Paramedic personnel for the event or as many firefighters as deemed necessary by
the Fire Chief.
Cost of officers and Fire/Paramedic personnel shall be assumed by EVP TOUR
CLEAN -UP
EVP TOUR shall use a professional maintenance service to clean the following areas each day of the
tournament:
• The Beach and Strand (impacted area)
• Pier Avenue (impacted area)
1
The maintenance service shall be responsible for hauling the trash outside the CITY following the
tournament.
EVP TOUR shall provide additional trash receptacles at the following locations:
• Beach (impacted area)
• Strand (impacted area)
• And, additional trash receptacles as CITY requires
EVP TOUR shall provide: Three (3) portable toilets that include one (1) handicap toilet at the base of the Pier
on the south side. CITY staff will determine if additional toilets or trash receptacles are needed.
EVP TOUR shall take the necessary steps to encourage participants and require sponsors to use recycling
bins for appropriate materials. EVP TOUR shall make arrangements for such bins.
LOS ANGELES COUNTY DEPARTMENT OF BEACHES AND HARBORS SERVICES
CITY shall make any necessary contacts on behalf of the event with the Los Angeles County Department of
Beaches and Harbors.
EVP TOUR shall assume all costs for any additional lifeguards each day of tournament if required by Los
Angeles County Lifeguards.
If EVP TOUR desires any County services, they must process their request through CITY. Any costs for
County services will be borne by EVP TOUR
INSURANCE
At least ten (10) days prior to the event, EVP TOUR shall provide CITY a Certificate of Insurance providing
personal injury and property damage liability insurance naming CITY, and County of Los Angeles, their
officers, employees and agents as additional insured with minimum coverage of $2 million combined single
limit coverage. Insurance is to be placed with insurers with a current AM Best's rating of no less than A:VII.
Said insurance shall not be canceled or altered without 30 days notice in writing to CITY and County.
EVP TOUR insurers shall be primarily responsible for any and all liability resulting or arising from the
performance of the contract and CITY and County and their insurers shall not be required to contribute.
For insurance purposes, the event area shall be defined to include any and all areas occupied or affected by
the event.
EVP TOUR agrees to defend, indemnify, and hold CITY and County of Los Angeles harmless from and
against any and all liability and expense, including defense costs and legal fees, caused by the negligent or
wrongful act or omission of EVP TOUR its agents, officers and employees, including but not limited to,
personal injury, bodily injury, death and property damage.
CO-SPONSORS
A fee of $100 each shall be charged for all co-sponsors with each co-sponsor permitted one display booth.
All co-sponsors must meet with CITY approval prior to the event.
2
ADVERTISING
EVP TOUR shall be required to make announcements informing spectators of CITY'S alcoholic beverage
ordinance as deemed necessary by Hermosa Beach Police. Signage regarding the CITY'S alcohol ordinance
shall be required by EVP TOUR. CITY staff shall determine criteria for size, wording and locations for
posting.
All sponsor signs, props, product facsimiles, etc. deemed necessary by EVP TOUR to identify the event, shall
be approved as to location and content by CITY. CITY will not unnecessarily deny said approval and will not
curtail certain constitutional rights of EVP TOUR
CITY shall permit two (2) street banners to be posted for tournament. Cost of installation shall be the
responsibility of EVP TOUR
CITY shall permit EVP TOUR to display six (6) large replicas of their product. CITY staff shall have final
approval of said replicas and determine location.
PARKING
EVP TOUR shall be required to post temporary "No Parking" signs 24-72 hours in advance of event (as
directed by CITY) and be responsible for the removal of signs on final event day. EVP TOUR shall use
plastic cable ties to secure the signs.
At no time may EVP TOUR block emergency vehicle access. Parking privileges may be revoked at anytime
by CITY.
SPECIAL EVENTS
CITY shall review all requests for any special events to be held as part of the tournament. CITY shall have
the right to deny all requests.
CITY Council must approve any/all requests for bands/concerts prior to the event.
ADDITIONAL PROVISIONS/RESPONSIBILITIES OF CITY
CITY reserves the right to use the stadium for civic or recreational events or activities.
CITY shall allow EVP TOUR the opportunity to sell official EVP TOUR concession items per certain
conditions:
• No food or beverage concessions shall be permitted on the Beach or in the Pier Plaza area,
• Free sampling booths will be permitted on the beach, per City conditions and Health Department
approval,
• All concession items must be approved by CITY prior to event.
ADDITIONAL PROVISIONSIRESPONSIBILITIES OF EVP TOUR
EVP TOUR shall be responsible to obtain all necessary County and State health permits as required.
EVP TOUR will be required to obtain an amplification permit from CITY.
Event shall be conducted in compliance with CITY Noise Ordinances. Ordinances are on file at the
Department of Community Resources.
EVP TOUR will be solely responsible for event management.
• •
EVP TOUR shall provide barricades and cones for use at pre -approved street closures and other areas as
deemed necessary by CITY staff.
EVP TOUR shall designate area for spectators to store alcoholic beverages.
EVP TOUR will abide by any additional policies or appropriate fees as established by the CITY.
EVP TOUR shall be responsible for all prize money, equipment, sound system and necessary personnel for
conducting said tournament.
EVP TOUR shall only set up/tear down between the hours of 8:00 a.m. and 9:00 p.m. on scheduled days.
CITY RESERVES THE RIGHT TO AMEND AND/OR TERMINATE THIS CONTRACT AT ANY TIME.
CITY OF HERMOSA BEACH
Mayor Date
APPROVED AS TO FORM
City Attorney Date
DEPARTMENT OF COMMUNITY RESOURCES
Director Date
SPORTS ENDEAVORS, INC.
Director of Operations Date
ATTEST
City Clerk
•
•
CITY OF HERMOSA BEACH
DEPARTMENT OF COMMUNITY RESOURCES
ATTENTION: LISA LYNN
710 Pier Avenue, Hermosa Beach, CA 90254.
(310) 318-0247 Fax (310) 372-4333
,CCD: IVIE&CPAI;
Organization's Name:
So ...Cr.. c- •
t A
•
N p. i l o r� .�- Ct-t L CbgEN
Address: OX 70 tc L L
City: J4AJ4 u ).
Phone: `)2E 3`1 (4 "2-S-0 S
State: CA- ZIP t (-3 ZC
Fax:
Contact Person/Title: •St <-L- J L 1> a--
Address:
City:
C11Z-)-N c> S State: ZIP: cE vZ-S.c
Day Phone: ,3 l o 7GC, ()&14 Evening Phone
Email Address: S o c-P<L-
Brief description of event:
�{ .Q ccJ2- 6 N) (A s_ti. c - U v -i. -- i P arc' DA) fzJ ,�• t -t "� :: .
f F v Ai-a.c€j> sfr_S 1 \-C _13 2c
Dates of Event:
Location of Event:
Set up/Tear down
Time & Dates:
-7' l C 0 3 -- S4-_,
-e. Zr1 v (?t jz
Time Event will begin: Co Time event will end:
• •
Number of Participants: (including volunteers): 3o a
Anticipated number of spectators:
Number of Vehicles/Trucks:
3oo
Q
Description of set up for this event
(Please attach map/diagram):
U s czY (LL c s) G Cov.rz-Tr
PUSS c P�t_`� `f 4-1) fl
Additional inforhiation/request (be specific):
$ C is . A La LA -z No Q
P2 o G ti� S 1-)1 l -C._ (2, et, VS 4-b .-1—C) t1V2--6---C 1'
_ UNb �:_�R-1 V �. (> S ") �.2 t N G "lam 4" 'om( Cj L � Q 5.. lT c.N 1
EES4CI AcaV,4AND Oil'H=ER.R.Eo1J11 FMD '_tQ- uC.CSSS `L-/- ,—
q-;a'fiUse,Qn) •
Application Fee
Permit Fee
Film
Set-up/Tear down
Co-sponsors
Amplification Permit
Banner (s)
Police
Fire
Public Works
Parking
Business License
CR Staff
Other Cost
TOTAL DUE
$500
Unless greater or less coverage is requested, applicant agrees to furnish
the City of Hermosa Beach evidence of $2 million comprehensive general
liability insurance in the form of a certificate, covering the entire period
of this permit, naming the City of Hermosa Beach and its employees as
additional insured. Permittee waives claims against the City of Hermosa
Beach, its officers, agents, and employees, for fees or damages caused,
arising out of or in any way connected with the exercise of this permit.
APPLICANT AGREES TO COMPLY WITH ALL APPLICANTS LAWS AND TO
MAINTAIN IN GOOD CONDITION -AND RETURN SAID PREMISES IN THE
SAME CONDITION AS THEY WERE BEFORE SAID USE.
I CERTIFY THAT THE, INFORMATION CONTAINED.HEREIN IS TRUE AND
CORRECT TO -THE BEST OF MY KNOWLEDGE. ALL FEES, CHARGES
AND OTHER MATERIAL WILL BE PAID AND OR FURNISHED TO THE
DEPARTMENT OF CO NITY RESOURCES AS MUTUALLYAGREED.BY
BcTH PARTI.
Company Representativ
Permit to be processed through City Council: YES NO
Department of Community Resources
Police Department
Fire Department
Date
Date
Date
SD GSI �ncb-hcn
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SO. CAL FOUNDATION FOR CHILDREN
BEACH VOLLEYBALL TOURNAMENT
SPECIAL EVENT CONTRACT
This contract is entered into on April 8, 2003, at Hermosa Beach, California by and between SO.
CAL. FOUNDATION FOR CHILDREN, a non-profit organization, and the CITY OF
HERMOSA BEACH (CITY) with regards to a BEACH VOLLEYBALL TOURNAMENT on
SATURDAY, JULY 19th, 2003.
FEES
The So. Cal. Foundation for Children shall pay for any direct City staff costs associated with
monitoring the event.
All predetermined fees shall be paid two weeks prior to event.
All unanticipated costs incurred by CITY on behalf of the event shall be paid within 15 days of
receiving an invoice from CITY.
Per participant/spectator fees are waived.
LOCATION
Competition on Beach, North of the Pier.
POLICE/FIRE/SECURITY
CITY shall provide Officers for the event as follows: one (1) officer each day, or as many
officers as deemed necessary by the Police Chief.
CITY shall provide Fire/Paramedic personnel for the event if the Fire Chief determines that it is
necessary to ensure event safety.
All costs of the Officers and Fire/Paramedic personnel shall be assumed by the So. Cal. Foundation
for Children.
CLEAN-UP
The So. Cal. Foundation for Children shall be responsible to clean all areas occupied or affected
by the event.
The So. Cal. Foundation for Children shall be responsible for hauling the trash collected outside
CITY at end of event.
The So. Cal. Foundation for Children will provide four (4) portable toilets that include one (1)
handicap toilet at the base of the Pier on the south side.
LOS ANGELES COUNTY DEPARTMENT OF BEACHES AND HARBORS SERVICES
The So. Cal. Foundation for Children shall assume all costs for any additional lifeguards each day
of tournament if required by Los Angeles County Lifeguards.
• .
CITY shall make any necessary contacts on behalf of the event with the Los Angeles County
Department of Beaches and Harbors. If So. Cal. Foundation for Children desires any County
services, they must process their request through CITY. Any costs for County services will be
borne by So. Cal. Foundation for Children.
INSURANCE
At least ten (10) days prior to the event, So. Cal. Foundation for Children shall provide CITY a
Certificate of Insurance providing personal injury and property damage liability insurance naming
CITY, and County of Los Angeles, their officers, employees and agents as additional insured
with a minimum coverage of 2 million combined single limit coverage for both dates.
Insurance is to be placed with insurers with a current AM Best's rating of no less than A:VII.
Said insurance shall not be canceled or altered without 30 days notice in writing to CITY and
County.
The So. Cal. Foundation for Children insurers shall be primarily responsible for any and all
liability resulting or arising from the performance of the contract and CITY and County and their
insurers shall not be required to contribute.
For insurance purposes, the event area shall be defined to include any and all areas occupied or
affected by the event.
The So. Cal. Foundation for Children agrees to defend, indemnify, and hold CITY and County of
Los Angeles harmless from and against any and all liability and expense, including defense costs
and legal fees, caused by the negligent or wrongful act or omission of So. Cal. Foundation for
Children, its agents, officers and employees, including, but not limited to, personal injury, bodily
injury, death and property damage.
ADVERTISING
CITY shall permit street banners to be posted for the event. Cost of installation shall be borne by
So. Cal. Foundation for Children.
SPECIAL EVENTS
CITY shall review all requests for any special events to be held as part of said event. CITY shall
have the right to deny any and all requests.
The So. Cal. Foundation for Children shall abide by all CITY rules and regulations for special
events. •
ADDITIONAL PROVISIONS/RESPONSIBILITIES OF USSF
The So. Cal. Foundation for Children shall provide CITY with copies of signed waiver forms
from all event participants.
The So. Cal. Foundation for Children will be required to obtain an amplification permit.
Event shall be conducted in compliance with CITY Noise Ordinances. Ordinances are on file at
the Department of Community Resources.
The So. Cal. Foundation for Children will be solely responsible for event management.
The So. Cal. Foundation for Children will notify all affected residents/merchants about the
competition and festival.
The So. Cal. Foundation for Children will abide by any additional policies or appropriate fees as
established by CITY.
CITY RESERVES THE RIGHT TO AMEND AND/OR TERMINATE THIS CONTRACT
AT ANY TIME.
CITY OF HERMOSA BEACH
Mayor Date
APPROVED AS TO FORM
City Attorney Date
DEPARTMENT OF COMMUNITY RESOURCES
Director Date
DIG FOR KIDS FOUNDATION So. Cal. Foundation for Children
Director of Operations Date
SO. CAL. FOUNDATION FOR CHILDREN
Date
ATTEST
City Clerk Date
CITY OF HERMOSA BEACH
DEPARTMENT OF COMMUNITY RESOURCES
ATTENTION: LISA LYNN
710 Pier Avenue, Hermosa Beach, CA 90254
(310) 318-0247 Fax (310) 372-4333
Organization's Name:
Address: Z
idic I
PER
•A1P. "ISI'€'A
ON
s
s -4-c 0 Sp.orfs Rqc(1k cfi ori S
City: &q(5Ur71 fh•IISI
Phone:
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State: CiA ZIP c1 170(
(V0%b-l-nLLo X12 Fax. ( l )7O7 MiX •
Contact Person/Title: YL{ CIi -e- I f)� v y tt P KGfur
Address: S61 et 4l t9O to
City: State: ZIP:
Day Phone: Evening Phone (n
Email Address: YY),(C{'1(he( p Yf1esp. (_orY)
Y , '
Brief description of event:
Sp Yr Ott D Yt
Dates of Event: S(_r" V t ON -t)19 -6r U) V (rt ()c -() 0 r 12
Location of Event: S f7�(CJ���� a� PIS -r M(. t2,{/) G -1-17
i �'±fold
Set up/Tear down
Time & Dates: b C-1- It D'2701 -AA Tear -`)O1 3yl DC( -1.2:
Time Event will begin: = DOkiVk y U(f IlTime event will end: N 0011 1 Oa 12_
Number of Participants: (including volunteers): 1 t 00
Anticipated number of spectators: D00
0
Number Vehicles/Trucks:
Description of set up for this event
(Please attach map/diagram):.
S-6- -Ur C7Y1 Wha, b a, it toil h/°, 1? ft'i-c b -ea ck 11 D y1 -k -Eke.
0 -ex b Lim b-er i I i -Ii . I rO h S► i:Um Prof i vt p op -PI (An I (
Virgin os r' orN 6S 01 ((r-vuf ��i - l) prt -F.rq 194/ afltiril"
Additional information/request (be specific)•
- 1
FEES :'CHARGES-4ANDOTHERaEqUIRDMBNTS
(F..or FStaff�Use Only)
Application Fee $500
Permit Fee
Film
Set-up/Tear down
Co-sponsors
Amplification Permit
Banner (s)
Police
Fire
Public Works
Parking
Business License
CR Staff
Other Cost
TOTAL DUE
•
•
Iizsurancehe9iu ed�;, ;; �r�'r�:` ..i� ::,tom
,(Fors S aff;Use On 1:1gcexved? •
Unless greater or less coverage is requested, applicant agrees to furnish
the City of Hermosa Beach evidence of $2 million comprehensive general
liability insurance in the form of a certificate, covering the entire period
of this permit, naming the City of Hermosa Beach and its employees as
additional insured. Permittee waives claims against the City of Hermosa
Beach, its officers, agents, and employees, for fees or damages caused,
arising out of or in any way connected with the exercise of this permit.
APPLICANT AGREES TO COMPLY WITH ALL APPLICANTS LAWS AND TO
MAINTAIN IN GOOD CONDITION AND RETURN SAID PREMISES IN THE
SAME CONDITION AS THEY WERE BEFORE SAID USE.
- I CERTIFY THAT THE, INFORMATION CONTAINED HEREIN IS TRUE AND
CORRECT TO .THE. BEST OF MY KNOWLEDGE. ALL FEES, CHARGES
AND OTHER MATERIAL WILL BE PAID AND OR FURNISHED TO THE
DEPARTMENT OF COMMUNITY RESOURCES AS MUTUALLY AGREED BY
BOT.
Company Re • resentative
la3
Date
Permit to be'processed through City Council: YES NO
Department of Community Resources Date
Police Department Date
Fire Department Date
HERMOSA
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MESP
CITY OF HERMOSA BEACH
COMMERCIAL BEACH EVENT CONTRACT
This contract is entered into on April 8, 2003 at Hermosa Beach, California by and between MESP
(Michael Epstein Sports Productions), a Sporting Events Promoter, and the CITY OF HERMOSA
BEACH (CITY) with regards to TRIATHLON AND FESTIVAL on OCTOBER 12, 2003.
FEES
Permit fee shall be $2,107 plus set up/tear down fee of $200 per day and other CITY fees as required.
The $500 application deposit will be applied toward the permit fee and will be refunded only if the permit
request is denied by CITY.
All predetermined costs/fees shall be paid two weeks prior to the event.
All unanticipated costs incurred by CITY on behalf of the event shall be paid within 15 days of receiving an
invoice from CITY.
LOCATION
o Pier Plaza
o Base of Pier
o On Beach, North and South of the Pier
o Strand
o Triathlon Route (See attached diagram)
o Event operations and staging are subject to change if necessary due to CITY construction
SECURITY
CITY shall establish a command post in the immediate vicinity of the tournament. The command post
shall be staffed at all times with one (1) representative of the Hermosa Beach Police Department and one
(1) representative of MESP.
CITY shall provide Officers for the event as follows: Fourteen (14) Officers (average of 2-4 hours) from
7:00 a.m., or as many Officers as deemed necessary by the Chief of Police.
CITY may require MESP to provide additional unarmed security guards and the cost shall be borne by
MESP.
CITY shall provide Fire/Paramedic personnel for the event or as many firefighters as deemed necessary
by the Fire Chief.
Cost of officers and fire/paramedic personnel shall be assumed by MESP.
CLEAN-UP
MESP shall use a professional maintenance service to provide additional trash receptacles (at the
following locations), clean the area, and haul the trash outside CITY following the event:
• Pier Avenue (impacted area)
Beach (impacted area)
1
• Strand (impacted area)
• And, additional trash receptacles as CITY requires
MESP shall use Consolidated Waste to provide: One (1) 3 yard trash bin on 11th Street at Beach Drive
and six (6) portable toilets that includes one (1) handicap toilet at the base of the Pier on the south side.
CITY staff will determine if additional toilets are needed.
LOS ANGELES COUNTY DEPARTMENT OF BEACHES AND HARBORS SERVICES
CITY shall make any necessary contacts on behalf of the event with the Los Angeles County Department
of Beaches and Harbors.
MESP shall assume all costs for any additional lifeguards each day of event if required by Los Angeles
County Lifeguards. The County shall have the authority to cancel or re-route the swim portion of the race
depending on surf conditions. CITY requires written confirmation from the County on the number of
Lifeguards needed to ensure maximum safety for the swim portion of the event.
If MESP desires any County services, they must process their request through CITY. Any costs for
County services will be borne by MESP.
INSURANCE
At least ten (10) days prior to the event, MESP shall provide CITY a Certificate of Insurance providing
personal injury and property damage liability insurance naming CITY, and County of Los Angeles their
officers, employees and agents as additional insured with a minimum coverage of $2 million combined
single limit coverage. Insurance is to be placed with insurers with a current AM Best's rating of no less
than A:VII. Said insurance shall not be canceled or altered without 30 days notice in writing to CITY and
County.
MESP insurers shall be primarily responsible for any and all liability resulting or arising from the
performance of the contract and CITY and County and their insurers shall not be required to contribute.
For insurance purposes, the event area shall be defined to include all areas occupied or affected by the
event.
MESP agrees to defend, indemnify, and hold CITY and County of Los Angeles harmless from and against
any and all liability and expense, including defense costs and legal fees, caused by the negligent or
wrongful act or omission of MESP its agents, officers and employees, including, but not limited to,
personal injury, bodily injury, death and property damage.
All participants will be required to show waivers on behalf of CITY. MESP will assume full responsibility for
ensuring the waivers are signed by said participant and shall assume cost for reproduction of waivers.
CO-SPONSORS
A fee of $100 each shall be charged for all co-sponsors with each co-sponsor permitted one display booth.
All co-sponsors must meet with CITY approval prior to event.
ADVERTISING
All sponsor signs, props, product facsimiles, deemed necessary by MESP to identify the event, shall be
approved as to location and content by CITY. CITY will not unnecessarily deny said approval and will not
curtail certain constitutional rights of MESP.
CITY shall permit two (2) street banners to be posted for the event. Cost of installation shall be the
responsibility of MESP.
2
PARKING
MESP shall be required to post temporary "No Parking" signs along the race course where appropriate 72
hours in advance of event (as directed by CITY) and be responsible for reposting as required, as well as,
removal of signs on event day. MESP shall use plastic cable ties to secure the signs.
MESP shall be required to direct participant parking in CITY lots through advertising and race flyers.
All costs to reserve parking will be'paid by MESP.
At no time may MESP block emergency vehicle access. Parking privileges may be revoked at anytime by
CITY.
SPECIAL EVENTS
CITY shall review all requests for any special events to be held as part of the contracted event. CITY shall
have the right to deny all requests.
CITY Council must approve any/all requests for bands/concerts prior to the event.
ADDITIONAL PROVISIONS/RESPONSIBILITIES OF CITY
CITY shall allow MESP the opportunity to sell official MESP concession items pursuant to certain
conditions:
• No food or beverage concessions shall be permitted; and,
• Free sampling booths will be permitted on the beach, per CITY conditions and Health Department
approval: and,
• All concession items must be approved by CITY prior to event.
ADDITIONAL PROVISIONS/RESPONSIBILITIES OF MESP
MESP shall be responsible to obtain all necessary County and State health permits as required.
MESP will be required to obtain an amplification permit from CITY.
Event shall be conducted in compliance with CITY Noise Ordinances. Ordinances on file at the
Department of Community Resources.
MESP will be solely responsible for event management.
MESP shall be responsible for the protection of lower Pier (plaza) surface, per the Department of Public
Works.
MESP shall notice all affected residents and businesses of race. CITY staff shall determine areas to be
noticed.
MESP shall provide barricades and cones for use at pre -approved street closures and other areas as
deemed necessary by CITY staff.
MESP shall provide adequate detour signs to identify alternate driving routes through the CITY.
MESP will abide by any additional policies or appropriate fees as established by the CITY.
MESP shall be responsible for all prize money, equipment, sound system and personnel necessary for
conducting such an event.
MESP shall only set up/tear down between the hours of 8:00 a.m. and 9:00 p.m. on scheduled days.
CITY RESERVES THE RIGHT TO AMEND AND/OR TERMINATE THIS CONTRACT AT ANY TIME.
CITY OF HERMOSA BEACH
Mayor Date
APPROVED AS TO FORM
City Attorney Date
DEPARTMENT OF COMMUNITY RESOURCES
Director
MESP
Date
Director of Operations Date
ATTEST
City Clerk Date
4
W
CITY OF HERMOSA BEACH
DEPARTMENT OF COMMUNITY RESOURCES
ATTENTION: LISA LYNN
710 Pier Avenue, Hermosa Beach, CA 90254
(310) 318-0247 Fax (310) 372-4333
Organization's Name:
Address:
City: State: ZIP
Phone: Fax:
Contact Person/Title:
Address:
City: State: ZIP:
Day Phone: Evening Phone
Email Address:
Brief description of event:
Dates of Event:
Location of Event:
Set up/Tear down
Time & Dates: •
• Time Event will begin: Time event will end:
Attachment C •
Number of Participants: (including volunteers):
Anticipated number of spectators:
Number of Vehicles/Trucks:
Description of set up for this event
(Please .attach map/diagram):
Additional information/request (be specific):
Application Fee
Permit Fee
Film
Set-up/Tear down
Co-sponsors
Amplification Permit
• Banner (s)
Police
Fire
Public Works
Parking
Business License
CR. Staff
Other Cost
TOTAL DUE
$500
Unless greater or less coverage is requested, applicant agrees to furnish
the City of Hermosa Beach evidence of $2 million comprehensive general
liability insurance in the form of a certificate, covering the entire period
of this permit, naming the City of Hermosa Beach and its employees as
additional insured. Permittee waives claims against the City of Hermosa
Beach, its officers, agents, and employees, for fees or damages caused,
arising out of or in any way connected with the exercise of this permit.
APPLICANT AGREES TO COMPLY WITH ALL APPLICANTS LAWS AND TO
MAINTAIN IN GOOD CONDITION AND RETURN SAID PREMISES IN THE
SAME CONDITION AS THEY WERE BEFORE SAID USE.
I CERTIFY THAT THE, INFORMATION CONTAINED HEREIN IS TRUE AND
CORRECT TO 2WE BEST OF MY KNOWLEDGE. ALL FEES, CHARGES
AND OTHER MATERIAL WILL BE PAID AND OR FURNISHED TO THE
DEPARTMENT OF COMMUNITY RESOURCES AS MUTUALLY AGREED BY
BOTH PARTIES.
Company Representative Date
Permit to be processed through City Council: YES NO
Department of Community Resources Date
Police Department Date
Fire Department Date
Y
CITY OF HERMOSA BEACH
DEPARTMENT OF COMMUNITY RESOURCES
710 Pier Avenue, Hermosa Beach, CA 90254
Phone (310) 318-0280
Fax (310) 372-4333
Js�•l�K�'>2t.I�'.t.�i'.4X
Permits shall be required for any group or organization requesting use of
a public outdoor area or facility within the City of Hermosa Beach.
GENERINFORMATION
1. All groups or organizations shall address request to the
Department of Community Resources, 710 Pier Avenue,
Hermosa Beach, CA 90254 Phone 318-0280.
2. The Special Event Policy and all pertinent rules and regulations
will accompany the permit, These rules and regulations must
be strictly adhered to and all pertinent City Ordinances shall be
enforced.
3. The Department of Community Resources,will review the permit
and either approve or deny the request. The decision can be.
appealed to the Parks, Recreation and Commbanity Resources
Advisory Commission (see Special Event Ordinance). Some
request may be sent to City Council for their review and/or final
approval.
4. A SPECIAL EVENT APPLICATION must be filled 'out at least 15
working days prior to date of use for small events. Larger
events will require more time to process. Submit application
with $500 event application fee (applied to event fees).
SSIFICATIO`
::.Ob MEI CYA`•I RO,= U1,+ ,S
Any individual or group that is not registered non-profit
Organization or any event/activity sponsored by commercial
entities/advertisers/. Event must be open to the general
public.
VON`kPOOj~rIf„PR655:
A) Any Group or organization registered with the Federal
Government as a non-profit corporation and that has a non-
profit corporation number. B) Any group or organization
recognized by the City of Hermosa Beach as a local service
organization. Event must be open to,the general public;
In order to. qualify for non-profit status: 1) 100% of all
proceeds collected on behalf of the event (after operational
and permit expenses are met) must go to the non-profit
organization. This includes all entry, TV and sponsorship
proceeds. 2) A registered non-profit organization must be
the permit applicant.
PRIV
Ty" .�.ay � ^� e• f.e'—�!F+. , y, i.sar��s'...*.'.
GRO.UPSAiPA=RIES;
Special event permits will not be granted to private groups.
Valley Park, Greenwood, Bicentennial and South Park are
available for reservation by Hermosa Beach residents at no
charge. Block parties require police permit and a re subject
to a permit fee. Beach Volleyball courts are available on a
first come first serve basis for all individuals. The City of
special events reserves the Pier Avenue' Courts.
ASSTIRO C7C,,rIiEVEN
.9
A pass through event is exactly what the name implies,
events that just pass through the City of Hermosa Beach.
The event does not terminate to begin in the City. The
participants merely pass through on their way to their
destination.
CQ1VIMERGIAI GROups.
Amount shall be negotiated between the City and applicant
with a minimum amount set at $ 1,915.00.
VON RR®FI,sT� GROsUPS •
Fee shall be $1.20 per participant and spectator up to 1,500
people. The organization shall be subject to contract
negotiations with the.City and will be in the same category,
as Commercial Groups will participants and spectators
numbering more than 1,500.
4 .Y"P v ,� .,Ry.• '+R 4 F'�..rs;sct'i1"�i
1^ONRO'IT GROUPS
Pass -Through
Permit processing fee: $ 128.00
it4VARTI-ES Ii
Amplification permit fee:$ 45.00
$200.00 refundable cash deposit
OSADBEISCH
SID;EN�
uONL*Y
This permit is to be obtained through the Hermosa Beach Police Department
AK�RESERVATIONS HERIyI.�JSABEAeH11 ES_� IDENTS "-
Hermosa Valley Park. No charges for permit processing.
WiWESER,
Permit processing fee: $30.00
I
JONS; F==
' �IlIIVIIN;G
Permit processing fee:
Location fee (public property only):
Business License fee (per 31 days):
City Operated Meters/Parking Space
Police fees per Police Officer:
Banner Permit:
STILI. PHOTO'.
Permit processing fee:
Location fee:
$383.00
$894.00/day
$298.00
$ 17.00/day
$ 71.00/hour
$236.00/banner
$ 64.00
$ 64.00/day
In addition to fees listed here, the applicant shall assume all
costs incurred by the City on behalf of the event. That cost
shall be determined upon finalization of the permit.
Y
•
COMMERCIAL EVENT CATEGORIES AND CRITERIA
FOR EVENT FEES
CATEGORY I: MODERATE IMPACT
Daily Minimum of $1,915.00
•
A Category I event meets the criteria of a commercial event and:
• Impacts public areas for no longer than one (1) day including set-up.
• Is conducted in the off season (not between Memorial Day and Labor Day or
any holiday)
• Participant/Spctator crowds do not exceed 3,000
• Has no television coverage (except news)
• A non-profit entity is the beneficiary of the new revenue (100%)
• Does not meet the identifying criteria for a Category II or III event
CATEGORY II: MEDIUM IMPACT
FEE: Daily Minimum + 10%= $2,107.00 plus a $200 set-up and tear Down fee
per day.
A Category II event meets the criteria of a commercial event and does not qualify
as a Category I event:
• Impacts public. areas for more than one (1) day including set up
• Has television coverage
• Has more than $3,000 and less than $50,000 in prize money
• Does not meet any of the identifying criteria for a Category III event
CATEGORY III: HIGH IMPACT
FEE: Daily Minimum + 100%= $3,830.00 and a $200 set up and tear—down fee
per day and a (if applicable) percentage of gross admission revenues.
A Category III event meets the criteria for a commercial event and has one or
more of the following:
• Has network television coverage
• Estimated participant/ spectator crowds exceed 5,000
• Prize money in' excess of $50,000
• Charges admission to spectators
• Gross revenues in excess of $50,000
3-9-03
3-15 6.3-16
3-22-03
4-4-03
l--5..6&l--l2-l)
4.-11 to 4-13
4-19-03
4-19-03
4-26-03
5-04-03
5-17-03
5-24 to 5-26
5-24 to 5-2.6
5-30 to 6/1-2 & 6/6-8
6-6 to 6-8
6-21-03
6-28-03
7-12-03
7-12. & 7-13
7-13-03
7-20-03
7-27-03
8-1 to 8-3
8-7 & 8-8
8-03-03
8-9 & 8-10.
8-30 to 9-4
TBD
9-6 & 9-7
9-20-03
9-21-03
10-12-03
10-31-03
11-11-03
12-4-03
12-6-03
12-31-03
CITY OF HERMOSA bEACh
2.003 Tentative Special Event Calendar
51st Annual Sand & Strand Run
5t. Patrick's Day Parade & Festival
CbVA Volleyball Tournament
Flashlight Egg hunt
Hermosa beach Tennis Open
Pigskins beach Flag Football Tournament
Spring Egg Hunt
CIVA Volleyball Tournament
Endless 5u mmer Car Show
Dog Parade Eel- rick Show
Little League Annual Fundraiser@ Hennessy's
Fiesta Hermosa
CbVA Volleyball Tournament
Open Tennis Tournament
Mervyn's beach bash
EVP Pro Am Volleyball Tournament
Valley Paris Camp -Out
Hennessy's Cup raddleboard Championship
AAU Volleyball Championships
Sunset Concert #1
Sunset Concert #2
Sunset Concert #3
International Surf Festival & health Fair
Shakespeare by the Sea
Sunset Concert #4
Aloha Days Surf Contest & Festival
Fiesta Hermosa
Lawn bowling Open House
CbVA Volleyball Tournament
California Coastal Clean Up
Community Picnic
Hermosa beach Triathlon
Halloween Howl
Veteran's Day Memorial 5ervice
Tree Lighting Ceremony
Sand Snowman Contest.
New Year's F.ve Celebration
Attachment D
Revised 4-1-03
The following representatives will be at the City Council meeting
tonight:
Target Mervyn's Beach Bash: James Leitz
EVP Tour Volleyball Tournament: Ross Balling
So Cal Children's Foundation Volleyball Tournament: Bill Sigler
Hermosa Beach Triathlon: Brendan Mulvehill
Lisa Lynn
310-318-0247
April 3, 2003
Honorable Mayor and Members of
the Hermosa Beach City Council
Regular Meeting of
April 8, 2003
PROPOSAL BY SOUTH BAY REGIONAL PUBLIC COMMUNICATIONS
AUTHORITY TO PROVIDE DISPATCHING SERVICES TO THE CITY OF
HERMOSA BEACH
Recommendation:
That the City Council review the proposal submitted by the South Bay Regional Communications
Authority and direct staff to return at the next meeting with any additional information and direct the
City Manager to meet with representatives the City of El Segundo concerning the existing agreement
notice requirements and report back at the 4/22/03 meeting.
Background:
I have attached a report that the Police Chief has prepared evaluating the proposal from the Authority
(RCC). As you know, we presently receive this service under a cooperative agreement with the City
of El Segundo. The service that we have received from El Segundo has been excellent and we expect
that it will remain so in the future.
The revised proposal submitted by RCC represents a savings from the costs that we know we would
have if we remained with El Segundo. The three-year savings is over $507,000 (This amount is
different than the amount contained in the Police Chiefs report as an additional $125,000 rebate was
offered after that report was prepared). The Police Chiefs report goes into detail on the various costs
involved and how the payments would be structured in order to achieve the savings. The proposal
provided by RCC represents a discount on the rates that it charges it membercities of Gardena,
Hawthorne and Manhattan Beach. The proposal is for us to be a customer just as we are with
El Segundo. RCC has informed us that they are considering other customers as well.
The projected savings in the revised proposal are significant and should be taken into consideration. It
may be that additional savings will be offered. Considering the fiscal situation the city will face in the
coming budget year, any savings we can achieve while maintaining needed service levels is important
for both staff and the City Council to consider. The Police Chiefs concerns of timing and additional
research effort should also be taken into consider. It seems clear that we could not make a transition
by July 1, 2003. In order to make a transition at some other time during the fiscal year would require
a modification of our agreement with El Segundo. The agreement calls for a decision to withdraw by
the end of April. A transition date during the fourth quarter of 2003 would be the soonest that staff
would recommend. This would allow time for our staff to review and develop confidence in the new
arrangement. This would also allow time for staff to provide the City Council and community
additional information on the change. The transition, if the decision is made to go to RCC, will be a
major effort of the police staff, both before and after. Changing major systems like this requires a
great deal of effort and time to ensure that it meets our needs and those of the community.
Respectfully submitted,
b/a/
Stephen R. Burrell
City Manager
•
A,
ERMOSA BEACH; POLICE DEPARTMENT ° ,:
OFFICE OF THE CHIEF OF POLICE
Thursday, April 03, 2003
TO: Stephen Burrell, City Manager
FROM: Michael Lavin, Chief of Police
SUBJECT: Proposal by the South Bay Regional Public Communications
Authority to Provide Dispatching Services to the City of Hermosa Beach
BACKGROUND
The City of Hermosa Beach has received a formal proposal by the South Bay Regional Public
Communications Authority (also known as the "RCC") to provide police, fire, and parking
enforcement dispatching services for the City of Hermosa Beach. The RCC originally
approached the City on January 22, 2003. A meeting between City staff and the management
of the RCC was held at the RCC in Hawthorne, California. The RCC expressed their desires for
Hermosa Beach to once again become a member of their regional dispatch center.
Staff prepared a list of questions for the RCC on February 8, 2003 to be addressed in the
written proposal. RCC staff toured City facilities on February 18 to take inventory of existing
radio systems and to obtain call data. A written proposal was prepared and submitted on March
7, 2003. Staff evaluated the proposal and met once again with the RCC management on March
18, 2003 to ask further questions.
The RCC proposed a cost of $500,000.00 for dispatch services from July 1, 2003 to June 30,
2004. This amount would also include maintenance for the City's radio systems. Additionally,
the RCC was prepared to absorb the cost of upgrading the Fire and Police Departments with
select pieces of radio and mobile digital computer hardware. The RCC would also share 50% of
the costs up to $100,000 to assist the Police Department in migrating from its current records
management system (RMS) with the City of West Covina to the software developed and
supported by the Tiburon Corporation. -
During the course of this meeting of March 18, 2003 the RCC management altered its proposal
by reducing our participation costs of $500,000 to no cost for the first year. However, the City of
Hermosa Beach would pay all migration costs associated with this move. The second year
would cost $500,000.00 and subsequent years would be subject to a CPI adjustment with a cap
of 5%. The 500,000 figure was derived by a nearly 10% discount of the actual formula costs
utilized by the RCC. ($549,777.00)
Hermosa Beach was a member of the RCC from approximately 1977 to 1987. Hermosa Beach
decided to leave the RCC due to escalating costs associated with their operation and needed
hardware upgrades for the RCC center. Hermosa Beach created its own dispatch center that
remained in operation until August of 2000. At that time the City of El Segundo began providing
dispatching services for Hermosa Beach. What prompted the change to El Segundo were
concerns about the infrastructure needs, upgrades and staffing demands of our dispatch center.
• •
The dispatch equipment had become old and new equipment was needed. El Segundo was in
the process of building a brand new state of the art dispatch center. El Segundo was interested
in having Hermosa Beach as a customer. After careful consideration, it was decided to shut
down our dispatch center and contract with El Segundo.
Another important component of the communications system is the records management
system (RMS) and the computer aided dispatch system (CAD). In 1995, the Tiburon
Corporation had bought out the RMS and CAD systems utilized by the Police Department.
These same CAD and RMS systems were utilized by many of the South Bay Cities at that time.
The Police Department was faced with a critical decision in either continuing with Tiburon or
looking for another provider. Staff evaluated the CAD and RMS systems being developed and
maintained by the West Covina Police Department. After careful consideration, the Police
Department decided to migrate to the West Covina system. This process began in 1996. The
City of El Segundo also chose to contract with West Covina for their RMS and CAD systems as
well. These systems have proved to be reliable and stable for police department operations.
The RMS and CAD systems are mentioned in this report because if the City changes over to the
RCC, the RMS system would need to be changed as well.
ANALYSIS
The cost for dispatch services in the coming fiscal year (03/04) with the City of El Segundo is
$492,035.00. Additionally, the costs associated with maintaining the City's radio equipment is
$16,500.00. (Advanced Electronics of Gardena) This is a total of $508,535.00. Our contract
with El Segundo provides a cap of no more than a +/- 5% adjustment based upon calls for
service. As already noted, El Segundo and Hermosa Beach utilize the same RMS and CAD
systems.
The initial proposal of the RCC of $500,000.00 for dispatch services and radio maintenance was
altered at the March 18 meeting. This new verbal proposal stated that the City's participation
costs for the first year would be no cost. However, all costs associated with the changeover
would have to be paid by Hermosa Beach. Attachment A shows the details of the costs
involved in changing over to the RCC. Based upon figures supplied mainly by the RCC, the
changeover costs are estimated to be $285,991.00. It should be noted that this includes a
contingency fund of $26,000.00 and $10,000 for the data conversion of the police departments
RMS files to the Tiburon system. It is also anticipated that Hermosa Beach would have to
maintain a month to month contract with El Segundo and West Covina to maintain its current
dispatching capability and RMS system. The estimates in Attachment A are for 3 months of
continuation of existing systems. One of the most important changes that must take place
before we could changeover is the re-routing of the 911 lines to the RCC. It was our experience
in changing over to El Segundo that this process took several months. It certainly would not
occur by July 1 of this year.
There are certainly benefits and issues in staying with El Segundo or changing over to the RCC.
Currently, we are receiving good service from the El Segundo dispatch. El Segundo has been
responsive to our problems and concerns and our staff enjoys a very good relationship with their
city staff. There is no operational need to leave El Segundo at this time.
Leaving El Segundo and joining the RCC places the greatest impact upon the police
department. This is because of the required changes from the West Covina RMS system to the
Tiburon RMS system. The RCC is using the new Tiburon CAD system and are currently
working the bugs out of this new software. The new Tiburon RMS software will be installed in
• •
June 2003. It is anticipated that it will take 6-12 months to work out the bugs in this new
software. It is likely that we would not change over to the new RMS system until several months
into the next fiscal year. For this reason, I would anticipate that we would need to maintain the
West Covina system for several months. This process of changeover is very expensive. It will
cost approximately $175,000 to change over to the new Tiburon RMS system. Additionally, the
Tiburon RMS is an unknown. Neither my staff nor I know anything about the Tiburon RMS.
do not know what kind of reception this new system will have with my staff. I should also
mention that changing over these two critical systems would consume a great deal of staff time
over the next several months. These are complex systems that require time and attention. Our
annual participation costs for this new system is projected at $35,000 for the first year.
The West Covina RMS system continues to function well and is very stable. We do not
experience much down time. However, there have been difficulties with the West Covina City
management with a lack of commitment to this program. However, West Covina has recently
renewed its commitment to the project with additional money and resources. There is no
pressing need to change systems at this time. Our annual maintenance amount for the coming
fiscal year is $62,500.
The RCC does provide certain advantages over El Segundo. El Segundo does not provide
radio maintenance for our radio systems nor does it provide a radio infrastructure for our radio
frequencies. The City must maintain these systems. For example, the Police Department has
just purchased a new repeater/transmitter for our radio site. As members of the RCC, we would
never have to worry about purchasing or maintaining this type of equipment. The RCC has an
excellent staff of radio technicians. We have been contracting with the RCC for the past several
years to outfit our patrol cars.
Currently, the police department operates alone on its own frequency. The RCC proposal
would pair us up on the same frequency as Manhattan Beach Police except on Friday and
Saturday nights (11 PM to 3AM) and other selected holidays such as the 4th of July. It should be
considered a plus to operate alone on our own frequency. However, the RCC would provide a
number of secondary or tactical channels available for our use if needed. The police
department currently does not have a secondary or tactical frequency.
FIRE DEPARTMENT CONSIDERATIONS
The cities of Hermosa Beach and Manhattan Beach currently enjoy mutual and automatic aid
agreements for both fire and emergency medical services. Response times may be shortened
for both cities when exercising these reciprocal agreements when simultaneous dispatch occurs
by one communication center. Hermosa Beach Fire would need to purchase UHF radio
equipment to benefit from this scenario. The costs associated with these purchases are not
apart of the cost figures in Attachment A.
The RCC operates five radio transmission sites in the South Bay that provide overlapping
coverage. This radio coverage would be an improvement to the existing condition of the one
transmission site operated by the City.
The Fire Department maintains their own RMS in-house system and thus does not have the
same challenge with records as does the Police Department.
3
RECOMMENDATION
I do not feel that making a change right now would be prudent. While there is certainly a
financial incentive to change (a potential savings of $382,447 over the next three years) there
are many unknowns at this point in timer I do not feel comfortable making a strategic change
now with a deadline of July 1, 2003. I know that we could not changeover by this date. We
would require the cooperation of El Segundo to continue providing dispatching services until
until the 911 trunk lines were successfully cut over. I was very much involved in the changeover
to El Segundo in 2000. I remember that it took several months to changeover our 911 trunks.
Likewise, the Tiburon RMS is a real unknown. Will it meet our needs? Will it be an improvement
over our existing RMS system? The Tiburon RMS will not be installed until June of 2003. Then
we would have to wait until the new software was stabilized to a point where Tiburon would cut
us over to this new system. In the meantime, we would need to maintain our existing RMS with
West Covina adding additional costs to the change.
Perhaps the biggest concern I have is that there is no need to change right now. There are no
pressing issues that require us to change as there were in 1995 with our RMS/CAD systems
and in 1999 with our dispatching system. This is a big decision. We spent nearly one year in
analyzing, evaluating and preparing for the change to El Segundo. It was decision that was not
made lightly. If the Council decided to change in April, we would have to race to changeover. I
feel that if we truly wanted to consider changing over to the RCC, we should consider a starting
time of October 1, 2003 to January 1, 2004. This would give us plenty of time to evaluate the
new Tiburon RMS after it has been installed to make sure that it will meet our needs and that it
will be well received by our personnel. We could also time our placement of orders to change
phone lines and especially the 911 trunk lines. This move involves two phone companies and
the State of Califomia. I feel strongly that we need more time to make a decision. There are
many budget uncertainties facing the City in the next several months one of which is the new
State budget. Entering into a major change right now would not be a prudent move in my
opinion.
Respectfully submitted,
Michael Levi f of Police
ATTACHMENT A
Fiscal Year 2003/2004 - El Segundo West Covina
$ 492,035.00
Annual Contract with El Segundo
$ 16,500.00
Radio Maintenance - Advanced Electronics
$ 62,500.00
Annual maintenance fee with West Covina for CAD/RMS systems
$ 571,035.00
Total Costs
•
Fiscal Year 04/05
$ 599,586.75
5% increase for services
Fiscal Year 05/06
$ 629,566.09
5% increase for services
1 .I : 1• g[ , nx� + }x '
Proposal #1 from the RCC - FY 03/04
$ 500,000.00
Participation costs - includes radio maintenance
$ 87,500.00
Up front migration costs to transfer RMS to Tiburon
$ 35,000.00
Annual maintenance fee for Tiburon RMS support
$ 622,500.00
Total costs for first year participation (including migration costs)
Fiscal Year 04/05 - includes radio maintenance and Tiburon RMS fee
$ 561,750.00 5% increase
Fiscal Year 05/06 - includes radio maintenance and Tiburon RMS fee
$ 589,837.50 5% increase
3*ta�a
Proposal #2 from the RCC
Fiscal Year 03/04 - Participation Costs - zero dollars
Up front migration costs to transfer operations to RCC FY 03/04
$ 20,895.00
Hermosa Beach Tasks - phone lines, re -program radios, etc.(see quote)
$ 4,200.00
Changes to RMS and CAD Systems (see quote)
$ 163,134.00
Migration costs from the West Covina RMS to Tiburon RMS (see quote)
$ 10,000.00
Data Conversion - Estimate only
$ 25,462.00
Radio Maintenance from the RCC for this year only (see quote)
$ 36,300.00
Purchase of new radio modems for MDC computers in patrol cars
$ 35,000.00
Annual maintenance fee Tiburon RMS
.
$ 26,000.00
10% contingency for unexpected costs
$ 320,991.00
Total potential costs for transfer of services FY 03/04
Fiscal Year 04/05
$ 535,000.00
Cost of Dispatch Services (includes radio maintenance and Tiburon RMS fee)
Fiscal Year 05/06
•
$ 561,750.00
Cost of Dispatch Services (5% increase)
Other potential costs related to migration FY 03/04
$ 15,625.00
Maintenance of West Covina RMS system until transfer to Tiburon - 3 months
July - August - September 2003 (Estimate only)
$ 123,009.00
Maintenance of the El Segundo Dispatch system until transfer of the 911 lines to
RCC - Esitmate of 3 months - July - August - September 2003
$ 138,634.00
Additional costs for 3 months of continued service
$ 277,268.00
Additional costs for 6 months of continued service
APR -07-2003 MON 02:59 PM NP' GEMENT SERVICES 31080256 P. 02
April 7, 2004
City Hall
1400 Highland Avenue Manhattan Beach, CA 90266-4795
Telephone (310) 802-5000
Mr. Steve Burrell
City Manager
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, CA 90254
Dear Steve:
FAX (310) 802-5001 TDD (310) 546-3501
Sent Via Facsimile
I have been asked to submit our key financial terms in writing. Following is what I verbally conveyed to
you. This modifies our written proposal dated March 7, 2003.
The South Bay Regional Public Communications Authority (SBRPCA) will provide all services
described in the proposal for a five-year period for a price of $500,000 per year. Years two through five
will be adjusted based on the Consumer Price Index (CPI).
The SBRPCA will waive the first year's costs. The SBRPCA will also reduce the second year's cost to
reimburse the City of Hermosa Beach one-half its cost of transition, up to $125,000.. This effectively
means a second year cost of $375,000 plus the first year CPI.
I also wanted to clarify that the effective date of the contract and commencement of service does not
need to be July 1'. Rather, transition may occur on a mutually agreeable alternate date.
If you have any other questions, please feel free to call me at 310-802-5053. I will be in attendance at
your. City Council meeting on Tuesday, April 8th and available for questions then as well.
Sincerely,
Geoff'Ddlan
City Manager
cc: Ralph Mailloux, Executive Director, SBRPCA
Police Chief Michael Lavin, City of Hermosa Beach
Fire Chief Russell Tingley, City of Hermosa Beach
Fire Department Address: 400 15th Street, Manhattan Beach, CA 90266 FAX (310) 802-5201
Police Department Address: 420 15th Street, Manhattan Beach, CA 90266 FAX (310) 802-5101
Public Works Department Address: 3621 Bell Avenue, Manhattan Beach, CA 90266 FAX (310) 802-5301
City of Manhattan Beach Web Site: http://www.ci.manhattan-bcach.ca.us
SUPPLEMENTAL
okirnnfiRATIfIAI
a
April 3, 2003
Honorable Mayor and Members of
the Hermosa Beach City Council
W -8A,
Regular Meeting of
April 8, 2003
1
1301 RETAIL/OFFICE BUILDING SAFETY/SECURITY PROBLEM
Recommendation:
That City Council approve the participation of the City in a cost sharing to install
safety/security barrier between the building and the parking structure. The city's share of
the cost is not to exceed $2300 on a 50/50 split of the total cost of $4600.
Background:
The City executed a ground lease for a term of 50 years on 3/1/00 with 1303 Hermosa
Avenue, LLC. They constructed the retail/office building and have completely leased the
space to both retail and office tenants. The project has been well received and the
principles in the project have performed in accordance with the lease. They brought to
my attention several operational issues which staff has dealt with and one that requires
City Council approval. They have suffered damage to the roof top equipment and duct
work as a result of people gaining access to the roof by first standing on the Eastern edge
of the parking structure. It is possible to gain access to the roof by either standing on the
cable that run been the support columns or the tops of the columns. The principles have
proposed the installation of a vertical rail barrier that would prevent this access. The
barrier would be 31 inches high and be mounted on the concrete wall. The curved
pickets spacing will be 4". There will also be similar pickets added to the existing
stairway fence that extends from the roof to parking deck.
Staff believes that this is a reasonable safety/security addition to both of facilities. If the
City's participation is approved, the 1303 Hermosa Ave. LLP would do the work and
provide an invoice in an amount not to exceed $2300.00. The City's share of the funding
will come from the Parking Fund.
Respectfully submitted,
Stephen R. Burrell
City Manager
April 3, 2003
Honorable Mayor and Members of
the Hermosa Beach City Council
Regular Meeting of
April 8, 2003
UNDERGROUND UTILITY ASSESSMENT DISTRICT TEAM; BOND COUNSEL AND,
ASSESSMENT ENGINEER SERVICE AGREEMENTS
Recommendation:
That the City Council review and approve the agreements with Stradling, Yocca, Carlson & Rauth,
Bond Counsel, and David Taussig & Associates, Inc., Assessment Engineers, and direct the City
Manager to execute the agreements on behalf of the City.
Background:
The City has been working with a number of resident groups that would like to have the overhead
utility lines placed underground through the formation of assessment districts. As you know, the City
assisted two other areas in this process and those districts have been completed. As the result of the
efforts in one of the areas currently in the design phase, SCE and Verizon has completed the
engineering and cost estimates for the Beach Drive Project, which begins at 24th Street and will
continue up to 21st Street along Beach Drive. This project is ready for the final resident meeting as
we have construction cost estimates which will allow the residents to know what the overall
construction cost will be for their property. The next step is to start the formal assessment district
proceedings, which requires engaging the services of a bond counsel and assessment engineer. I have
attached proposed contracts with both a bond counsel and assessment engineer. Both of the firms are
well experienced in the formation of assessment districts. The bond counsel worked with the City on
the two most recent districts. The assessment engineer is very experienced in all kinds of assessment
proceedings including underground districts. The cost for these services is paid from the assessment
district and is part of the overall assessment that the property owner will have if the project proceeds.
The bond counsel has proposed a cost of $20,000 per district under $1,000,000 and $25,000 for
districts over $1,000,000. In addition, they have proposed to serve as Disclosure Counsel for the bond
issues over $1,000,000 at a cost of $15,000 per district. The assessment engineering services are
proposed to total $15,000 per district based on the proposal. This includes doing all of the notices,
mailings, assessment diagram, assessment spread, preparation of the records for recording, tax lien
data and assistance in preparing an offering statement. Both agreements include provisions for
reimbursement of certain expenses.
Staff will add language to each of the proposed contracts to include coordination with each of the two
consultants as well as City staff to ensure that there are not any gaps in the needed services and the
responsibility for getting all of the work done to finalize the assessments and sell the bonds. The
engagement of these firms will allow staff to prepare the next steps to proceed with these assessment
districts.
Respectfully submitted,
Ste. en R. Burrell
City Manager
7b
BOND COUNSEL AND DISCLOSURE COUNSEL AGREEMENT
CITY OF HERMOSA BEACH
PROPOSED ASSESSMENT DISTRICT FINANCINGS
THIS AGREEMENT, made and entered into this 8th day of April, 2003, by and between the
CITY OF HERMOSA BEACH',• a municipal corporation (herein "City"), and STRADLING YOCCA
CARLSON & RAUTH, a Professional Corporation (herein "Bond Counsel");
WITNESSETH:
I.
City desires to employ Bond Counsel to perform the legal services hereinafter mentioned in
proceedings under the Municipal Improvement Act of 1913 with bonds to be issued under the
Improvement Bond Act of 1915 for three assessment districts for the proposed undergrounding of
power lines and telephone facilities in three areas within the City.
The estimated cost of the undergrounding for one assessment district is less than $1,000,000
and no official statement is needed. The estimated cost of each of the other two assessment districts
will exceed $1,000,000, but less than $2,000,000, and one (if the two issues are sold at the same
time) or two (if the two issues are sold at different times) official statements will be required.
IL
City employs Bond Counsel to furnish, and Bond Counsel agrees to furnish, the following
legal services:
A. Attend meetings with the City staff, the assessment engineer, the City's
financial advisor, if any, and the public utility representative, as may be necessary to
structure the formation of the assessment districts.
DOCS OC\960818v 1 \29999.0000
a.
B. Preparation of all resolutions, notices, contracts (or review the contract with
the public utility), and other legal papers and documents required for the formation of the
assessment districts.
C. Attendance at the hearings on the assessment districts and at such other City
Council meetings at which any action in the proceedings is to be taken and attendance is
requested.
D. Work with the City staff in structuring the bond issue, prepare a debt service
schedule, prepare all resolutions, bond forms, the continuing disclosure agreement, if
required, and if the bonds are to be sold by competitive bidding, we will prepare the notice
inviting bids.
E. If an underwriter is to be selected, we will assist the City in selecting the
underwriter and work with the City staff and the underwriter in structuring the bond issue.
F. Examination of the proceedings, step by step, as taken.
G. Prepare the closing documents and supervise the delivery of the bonds.
H. The issuance of Bond Counsel's legal opinion upon the validity of the
proceedings and the bonds issued to represent unpaid assessments, including an opinion that
the interest on the bonds is tax exempt under federal and state tax laws.
I. Prepare transcripts of the proceedings.
For the services described in this paragraph, City agrees to pay Bond Counsel a fee of
$25,000 for each assessment district and bond sale over $1,000,000, and $20,000 for each assessment
district under $1,000,000.
2
DOCS OC\960818v 1 \29999.0000
III.
Bond Counsel will also act as Disclosure Counsel for the assessment districts that have bond
issues in excess of $1,000,000. The services to be performed as Disclosure Counsel will including
gathering information regarding the bond issue, property within the assessment district, overlapping
debt, City information pertinent to the bond issue and other material deemed necessary to provide
disclosure to the bondholders in a preliminary official statement. Disclosure Counsel will prepare the
preliminary official statement to be provided to the underwriter or prospective underwriters if
competitive bids are to be received. Following the sale of the bonds, Disclosure Counsel will prepare
the final official statement for distribution to the underwriter within seven (7) days of the sale. Our
fee for service as Disclosure Counsel for each assessment district would be $15,000.
IV.
Notwithstanding the foregoing, if the two assessment districts which will have bonded
indebtedness in excess of $1,000,000 are formed at the same time and bonds sold at the same time,
our Bond Counsel fee will be $20,000 for each assessment district and our Disclosure Counsel fee
will be $12,500 for each assessment district with a single Official Statement covering both bond
sales.
V.
The above fees will be paid following the termination of the cash period if all assessments are
paid in cash; provided, however, there would not be a fee as Disclosure Counsel. If bonds are issued,
the above fees will be paid following the issuance of the bonds. In the event the proceedings are
abandoned, Bond Counsel shall be paid a fee for all services rendered to that time, the amount of
such fee to be based on the time expended on the proceedings at the hourly rate or rates of the
attorney or attorneys in the firm doing the work; provided said fee shall not exceed the fees as
determined above.
DOCSOC\960818v 1\29999.0000
VI.
The services listed in paragraphs II, III and IV hereof do not include any services in
connection with the acquisition, by contract or condemnation, of any easements or other property
necessary for the proposed work, any litigation, including any validating proceeding or any other
work not described in paragraphs II, III and IV hereof. If any of this work is requested, the fee for
this additional work shall be based on the time expended by the attorney or attorneys in the firm
doing the work at said attorney's hourly rate.
VII.
In addition to the foregoing, City agrees to reimburse Bond Counsel for any out-of-pocket
expenses incurred by us in the course of this employment for long distance telephone calls, fax,
reproduction, travel at the City's request, and similar items.
VIII.
City agrees to furnish to Bond Counsel such maps, records, title searches, the assessment
report and other documents and proceedings, or certified copies thereof, as may be required by Bond
Counsel, in the performance of their service hereunder.
IX.
IN THE EVENT OF A DISPUTE REGARDING FEES, COSTS, OR ANY OTHER
MATTER ARISING OUT OF OR RELATED IN ANY WAY WHATSOEVER TO BOND
COUNSEL'S RELATIONSHIP WITH THE CITY, OR BOND COUNSEL'S OR THE CITY'S
PERFORMANCE OF THIS AGREEMENT, INCLUDING THE QUALITY OF THE SERVICES
WHICH BOND COUNSEL RENDERS, SUCH DISPUTE SHALL BE FIRST SUBMITTED TO
MEDIATION, THE COST OF WHICH SHALL BE BORNE EQUALLY BY THE PARTIES, AND
4
DOCSOC\960818v 1 \29999.0000
• •
RESOLVED BY CONFIDENTIAL ARBITRATION IN THE COUNTY OF ORANGE,
CALIFORNIA.
IN WITNESS WHEREOF, on the date first hereinabove written, Stradling Yocca Carlson &
Rauth, Newport Beach, California, have caused this instrument to be executed on its behalf, and City
has caused this instrument to be executed on its behalf by an authorized officer of the City Council.
CITY OF HERMOSA BEACH
By:
Authorized Officer
STRADLING YOCCA CARLSON & RAUTH
A Professional Corporation
By:
DOCS OC\960818v 1 \29999.0000
DAVID TAUSSIG & ASSOCIATES, INC.
Public Finance and Urban Economics
1301 Dove Street, Suite 600
Newport Beach, CA 92660
Tel (949) 955-1500
Fax (949) 955-1590
AGREEMENT FOR CONSULTING SERVICES
THIS AGREEMENT is made and entered into this day of 2003, by and between the
City of Hermosa Beach at 1315 Valley Drive, Hermosa Beach, CA 90254 herein after called
"Client," and David Taussig and Associates, Inc. at 1301 Dove Street, Suite 600, Newport Beach,
CA 92660, herein after called "Consultant." The Client and the Consultant in consideration of the
mutual promises and conditions herein contained agree as follows.
ARTICLE I
TERM OF CONTRACT
Section 1.1 This agreement shall become effective on the date stated above and will
continue in effect until the earlier of (i) that day when the services provided for herein have been
performed or (ii) until terminated as provided in Article 6 below.
ARTICLE II
SERVICES TO BE PERFORMED BY CONSULTANT
Section 2.1 Consultant agrees to perform the professional services for the Client and to
deliver the work products to the Client as described in the Scope of Work statement attached as
Exhibit "A" hereto. Such professional services and work products, as from time to time modified in
accordance with Section 2.3 hereof, are collectively referred to as the "Consulting Services."
Section 2.2 Consultant will determine the method, details and means of performing the
Consulting Services. Consultants may, at Consultants' own expense, employ such assistance as it
deems necessary to perform the Consulting Services required by Client under this Agreement.
Consultants shall conduct research and arrive at conclusions with respect to their rendition of
information, advice, recommendation or counsel independent of the control and direction of the
Client, other than normal contract monitoring. All computer software (including without limitation
financial models, compilations of formulas and spreadsheet models), inventions, designs, programs,
improvements, processes and methods (collectively, the "Proprietary Models") used or developed by
Consultant in performing its work is proprietary and shall remain property owned solely by, or
licensed by a third party to Consultant. Client acknowledges and agrees that the consideration paid
by Client herein only entitles Client to a license to use the hard copy or electronically transmitted
reports generated pursuant to the Consulting Services and that any Proprietary Model that Consultant
uses to generate such reports is owned by, or is duly licensed from a third party to Consultant and is
not being provided to Client hereunder. Client acknowledges. that Consultant may have used reports
and analyses that Consultant authored for other clients as base works or templates for the reports and
analyses prepared for Client pursuant to this Agreement, and Client acknowledges and agrees that
Consultant has the right to use the reports and analyses that it authors pursuant to this Agreement as
base works or templates for reports and analyses that Consultant authors for Consultant's other
clients; provided, however that Consultant shall not use any confidential information provided by
Client in such future reports and analyses. Client acknowledges and agrees that Consultant has spent
Newport Bach . Riverside • San Ramon
• •
substantial time and effort in collection and compiling data and information (the "Data
Compilations") in connection with the Consulting Services and that such Data Compilations maybe
used by Consultant for its own purposes, including, without limitation, sale or distribution to third
parties; provided, however, that Consultant will not sell or distribute any of Client's confidential
information that may be contained in such Data Compilations, unless such confidential information
is used only on an aggregated and anonymous basis.
Section 2.3 Any proposed changes in the Consulting Services hereunder shall be
submitted to the other party hereto, and any such changes agreed to by the parties shall be reflected in
an amendment to Exhibit "A" in accordance with Section 7.2 hereto.
Section 2.4 Nothing in this Agreement shall give the Consultant possession of authority
with respect to any Client decision beyond the rendition of information, advice, recommendation or
counsel.
ARTICLE III
COMPENSATION
Section 3.1 Client agrees to pay Consultant for its Consulting Services a professional fee
computed according to the Fee Schedule attached as Exhibit "B" hereto.
Section 3.2 The Client shall reimburse the Consultant for Consultant's out-of-pocket
expenses plus a 15% administrative charge. Expenses shall include all actual expenditures made by
Consultant in the performance of any Consulting Services undertaken pursuant to the Agreement,
including, without limitation, the following expenditures:
(a) Cost of clerical assistance @ $35.00 per hour, including typing, collation, printing
and copying, plus copier and photography costs, including photographic reproduction
of drawings and documents.
(b)
Transportation costs, including mileage for the use of personal automobiles at the
prevailing IRS standard rate, rental vehicles, lodging and regularly scheduled
commercial airline ticket costs.
(c) Courier services, facsimile, and telephone expenses.
Section 3.3 On or about the first two weeks of each month during which Consulting
Services are rendered hereunder, Consultant shall present to Client an invoice covering the current
Consulting Services performed and the reimbursable expenses incurred pursuant to this Agreement
and exhibits thereto. Such invoices shall be paid by Client within thirty (30) days of the date of each
invoice. A 1.2% charge may be imposed against accounts which are not paid within 30 days of the
date of each invoice.
Section 3.4 The maximum total fee amount set forth in Exhibit "B" maybe increased as a
result of any expansion of the Consulting Services to be rendered hereunder pursuant to Section 2.3
or as provided in Exhibit "A" hereto.
Section 3.5 Records of the Consultant's costs relating to (i) Consulting Services performed
City of Hermosa Beach
Assessment Engineering Consulting Services
Page 2
March 25, 2003
• •
under this Agreement and (ii) reimbursable expenses shall be kept and be available to the Client or to
Client's authorized representative at reasonable intervals during normal business hours.
ARTICLE IV
OTHER OBLIGATIONS OF CONSULTANT
Section 4.1 Consultant agrees to perform the Consulting Services in accordance with
Exhibit "A". Should any errors caused by Consultant's negligence be found in such services or
products, Consultant will correct them at no additional charge by revising the work products called
for in Exhibit "A" to eliminate the errors.
Section 4.2 Consultant will supply all tools and instrumentalities required to perform the
Consulting Services under the Agreement.
Section 4.3 Neither this Agreement nor any. duties or obligations under this Agreement
may be assigned by Consultant without the prior written consent of Client. However, Consultant may
subcontract portions of the work to be performed hereunder to other persons or concerns provided
Consultant notifies Client of the name and address of said proposed subcontractor and Client either
consents or fails to respond to notification with respect to -the use of any particular proposed
subcontractor.
Section 4.4 In the performance of its Consulting Service hereunder, Consultant is, and
shall be deemed to be for all purposes, an independent contractor (and not an agent, officer,
employee or representative of Client) under any and all laws, whether existing or future. Consultant
is not authorized to make any representation, contract or commitment on behalf of Client.
Section 4.5 Neither this Agreement, any duties or obligations under this Agreement, nor
the intentions or expectations of Client will cause the Consultant to be a "public official" as that term
is used in Section 87100 of Title 9 of the California Government Code. Client and Consultant agree
that Consultant is not a "public official" or "participating in governmental decision" as those terms
are used in Section 87100. The Client and Consultant also agree that no actions and opinions
necessary for the performance of duties under the Contract will cause the Consultant to be a "public
official" or "participating in a governmental decision" as those terms are used in Section 87100.
ARTICLE V
OTHER OBLIGATIONS OF CLIENT
Section 5.1 Client agrees to comply with all reasonable requests of Consultant and provide
access to all documents reasonably necessary to the performance of Consultant's duties under this
Agreement with the exception of those documents which Exhibit "A" calls upon the Consultant to
prepare.
Section 5.2 Neither this Agreement nor any duties or obligations under this Agreement
may be assigned by Client without the prior written consent of Consultant. -
Section 5.3 Consultant frequently is retained by developers, landowners, and other persons
and concerns interested in development projects which often eventually lead to the preparation on a
contract basis by Consultant of preliminary tax spread models for government agencies to determine
City of Hermosa Beach
Assessment Engineering Consulting Services
Page 3
March 25, 2003
• •
tax rates and other matters necessary to accomplish various improvements to realty for financing
under a Mello -Roos or other financing programs. In light of the foregoing, Client will determine
whether or not it is appropriate to conduct a "significant substantive review" or a "significant
intervening substantive review" of Consultant's activities conducted pursuant to this Agreement as
such terms are defined in Section 18700(c)h of Title 2 of the California Administrative Code. Should
Client elect to conduct such a substantive review, then Client shall determine whether it has
sufficient expertise on staff to conduct such a review, and, if not, will retain an independent expert
consultant to review Consultant's work. Thereafter, Client shall conduct such review, or cause such
independent review to be conducted, prior to the making of any governmental decision relating to the
matters contained within the Scope of Work described in Exhibit "A". The parties do not intend and
nothing in this Section 5.3 is meant to imply that Consultant is a "public official," "participating in a
governmental decision," or has a "financial interest" in the services provided as such terms are used
in Section 87100 of Title 9 of the California Governmental Code.
Section 5.4 Client, public agencies, landowners, consultants and other parties dealing with
Client or involved in the subject development project referred to in Exhibit "A" will be furnishing to
Consultant various data, reports, studies, computer printouts and other information and
representations as to the facts involved in the project which Client understands Consultant will be
using and relying upon in preparing the reports, studies, computer printouts and other work products
called for by Exhibit "A." Consultant shall not be obligated to establish or verify the accuracy of the
information furnished by or on behalf of Client, nor shall Consultant be responsible for the impact or
effect on its work products of the information furnished by or on behalf of Client, in the event that
such information is in error and therefore introduces error into Consultant's work products.
Section 5.5 Client agrees to defend, indemnify and hold Consultant harmless from and
against all obligations, losses, liabilities, damages, claims, attachments, executions, demands, actions
and/or proceedings (collectively, "Claims") and all costs and expenses in connection therewith,
including reasonable attorneys' fees, arising out of or connected with the performance of Consultant's
Consulting Services under this Agreement, except as may arise from Consultant's willful misconduct
or gross negligence. In that regard, Client will indemnify and hold Consultant harmless from any
Claims arising from, growing out of, or in any way resulting from, errors contained in data or
information furnished by Client or Client's designee to Consultant for use in carrying out the
Consulting Services called for by this agreement. If for any reason the indemnification under this
Section 5.5 is unavailable to Consultant or insufficient to hold it harmless, then the Client shall
contribute to the amount paid or payable by Consultant as a result of such loss, liability, damage,
claim, demand, action or proceeding in such proportion as is appropriate to reflect not only the
relative benefits received by the Client on the one hand and Consultant on the other hand but also the
relative fault of the Client and Consultant as well as any relevant equitable considerations; provided
that Consultant's contribution obligations hereunder shall in no event exceed the amounts received by
Consultant under this Agreement.
Section 5.6 In the event that court appearances, testimony or depositions are required of
Consultant by Client in connection with the services rendered hereunder, Client shall compensate
Consultant at a rate of $250 per hour and shall reimburse Consultant for out-of-pocket expenses on a
cost basis.
ARTICLE VI
TERMINATION OF AGREEMENT
City of Hermosa Beach
Assessment Engineering Consulting Services
Page 4
March 25, 2003
Section 6.1 Either party may terminate or suspend this Agreement upon thirty (30) days
written notice. Unless terminated as provided herein, this Agreement shall continue in force until the
. Consulting Services set forth in Exhibit "A" have been fully and completely performed and all proper
invoices have been rendered and paid.
Section 6.2 Should either party default in the performance of this Agreement or materially
breach any of its provisions, the other party at its option may terminate this Agreement by giving
written notification to the defaulting party. Such termination shall be effective upon receipt by the
defaulting party, provided that the defaulting party shall be allowed ten (10) days in which to cure
any default following receipt of notice of same.
Section 6.3 The covenants contained in Sections 3.1, 3.2, 4.4, 5.3, 5.4, 5.5, 5.6 and all of
Article VII shall survive the termination of this Agreement.
ARTICLE VII
GENERAL PROVISIONS
Section 7.1 Any notices to be given hereunder by either party to the other may be effected
either by personal delivery in writing or by mail. Mailed notices shall be addressed to the parties at
the addresses appearing in the introductory paragraph of this Agreement, but each party may change
the address by written notice in accordance with the first sentence of this Section 7.1. Notices
delivered personally will be deemed communicated as of actual receipt. Mailed notices will be
deemed communicated as of two (2) days after mailing.
Section 7.2 This Agreement and exhibits hereto supersede any and all agreements, either
oral or written, between the parties hereto with respect to the rendering of service by Consultant for
Client. and contains all of the covenants and agreements between the parties with respect to the
rendering of such services. Each party to this Agreement acknowledges that no representations,
inducements, promises, or agreements, orally or otherwise, have been made by any party, or anyone
acting on behalf of any party, which are not embodied herein, and that no other agreement, statement,
or promise not contained in this Agreement shall be valid or binding. Any modification of this
Agreement (including any exhibit hereto) will be effective if it is in writing and signed by the party
against whom it is sought to be enforced.
Section 7.3 If any provision in this Agreement is held by a court of competent jurisdiction
to be invalid, void, or unenforceable, the remaining provisions will nevertheless continue in full
force without being impaired or invalidated in any way.
Section 7.4 Any controversy between the parties hereto involving the construction or
application of any of the terms, covenants, or conditions of this Agreement will, on the written
request of one party served on the other, be submitted to binding arbitration in accordance with the
commercial rules and regulations of the American Arbitration Association and the provisions of the
California Arbitration Act (Sections 1280 through 1294.2 of the California Code of Civil Procedure).
The arbitration shall take place in Newport Beach, California, or such other location mutually agreed
to by the parties.
The arbitrator(s) shall be selected as follows: In the event that Consultant and Client agree on
City of Hermosa Beach
Assessment Engineering Consulting Services
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March 25, 2003
• •
one arbitrator, the arbitration shall be conducted by such arbitrator. In the event Consultant and
Client do not so agree, Consultant and Client shall each select an arbitrator and the two arbitrators so
selected shall select the third arbitrator. If there is more than one arbitrator, the arbitrators shall act by
majority vote. The parties may propose arbitrators from JAMS, ADR, ARC or any independent
arbitrator/neutral for dispute resolution. The parties are not required to hire an AAA arbitrator for
resolution of a dispute hereunder.
The decree or judgment of an award rendered by the arbitrator(s) may be entered in any court
having jurisdiction thereof.
Section 7.5 The prevailing party in any arbitration or legal action brought by one party
against the other and arising out of this Agreement shall be entitled, in addition to any other rights
and remedies it may have, to reimbursement for its expenses, including court costs and reasonable
attorneys' fees. The non -prevailing party shall be liable, to the extent allowable under law, for all fees
and expenses of the arbitrator(s) and all costs of the arbitration.
Section 7.6 This Agreement will be governed by and construed in accordance with the
laws of the State of California.
IN WITNESS WHEREOF, this Agreement has been executed on the date and year first
above written.
CONSULTANT: CLIENT:
David Taussig & Associates, Inc. City of Hermosa Beach
By: By:
David Taussig, Preside
Date: '/ v, Date:
J:\PROPOSAL\AD\HERMOSA BEACH\AGREEMENT.DOC
Ciry of Hermosa Beach
Assessment Engineering Consulting Services
Page 6
March 25, 2003
EXHIBIT A
ASSESSMENT ENGINEERING CONSULTING SERVICES
FORMATION OF AN ASSESSMENT DISTRICT
BEACH STREET PROJECT
CITY OF HERMOSA BEACH
SCOPE OF WORK
Consultant will provide assessment engineering consulting services to the Client in association with
the formation of and issuance of bonds for an assessment district to finance improvements to Beach
Street and utility undergrounding. The following Scope of Work encompasses those tasks necessary
for the formation of an assessment district pursuant to the 1913 Act and the issuance of bonds
pursuant to the 1915 Act.
Task 1— Background/Data Research
Consultant will obtain from City and review, as necessary, utility undergrounding plans,
specifications, and cost estimates as well as a list of the Assessor's parcels and/or street addresses of
the properties to be included in the assessment district. Consultant will also obtain County of Los
Angeles Assessor's records and Assessor's parcel maps, compute frontage, and confirm existing land
uses. This task includes preparation of a database and spreadsheet of all parcels within the
assessment district.
Task 2 — Preparation of Boundary Map and Assessment Diagram
This task entails the preparation of a boundary map and assessment diagram based on the parcel
configuration per the County Assessor's Map. Pursuant to the Streets and Highways Code the
Assessment Diagram will make reference to the Assessor's maps for parcel dimensions. The map and
diagram will be prepared to the standards required by the County of Los Angeles Recorder's Office
for recordation.
Task 3 — Assessment Lien and Financing Analysis
Consultant will apportion the estimated utility undergrounding costs on the basis of frontage,
provided Consultant concludes such methodology results in assessments which are proportional to
the benefit received. Assessment lien amounts will be calculated assuming the issuance of bonds.
Consultant will estimate bond term, issuance costs, capitalized interest, reserve funds as well as
annual debt service, administrative expenses, and installment payments.
Task 4 — Report Preparation
Consultant will act as "Engineer of Work" in conformance with the Municipal Improvement Act of
1913 and prepare Preliminary and Final Engineer's Reports pursuant to the requirements of Section
10204 of the Streets and Highways Code and Proposition 218. Consultant assumes that a petition
City of Hermosa Beach Page A.1
Assessment Engineering Consulting Services March 25, 2003
pursuant to Section 2804 of the Streets and Highways Code will be submitted and the Majority
Protest Act of 1931 will not apply. As required by law, the report shall contain the following:
• Plans and specifications describing the general nature, location, and extent of the
improvements proposed to be installed or acquired;
• An estimate of the total costs, including construction, land, rights-of-way, easements, and
incidental expenses in connection with the improvements;
• The Assessment Diagram;
• The proposed assessment of the total amount of the cost and expenses of the proposed
improvements upon all parcels in the district in proportion to the benefits to be received
by each parcel;
• The proposed maximum annual assessment to be levied on each parcel in the district to
pay costs associated with the administration and collection of assessments, the
administration or registration of any associated bonds or reserve or other related funds;
and
• A description of the methodology and formula for apportioning the assessment. The
apportionment methodology will assess parcels based only on the Special Benefit they
receive from the improvements, as required by Proposition 218.
Consultant shall produce the Final Engineer's Report in connection with the confirmation of the
assessments by the City Council. This report shall include confirmed costs in place of the estimated
costs listed in the Preliminary Engineer's Report and make any revisions requested by the City
Council.
Task 5 — Public Notices and Ballot Protest Procedure
Consultant will print and mail notices and assessment ballots. Consultant assumes that bond counsel
will draft the notice and ballot text.
Task 6 — Meetings and Public Hearings
Consultant will attend up to three meetings, which may include City Council meetings at which the
Resolution of Intention is adopted and public hearing is held.
Task 7 — Ballot Tabulation
At the public hearing, Consultant shall tabulate ballots submitted by property owners to determine
whether majority protest exists within the assessment district. This tabulation will be completed prior
to the close of the public hearing, and the results will be provided to the City Clerk for inclusion in
the public record.
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Assessment Engineering Consulting Services
Page 42
Marc!: 25, 2003
Task 8 — Post -Formation Services
After confirmation of the assessments by the City Council, Consultant will provide the following
services:
8.1: Mail the notice of cash collection.
8.2: Prepare paid and unpaid list and calculate new amount to bond, after the end of the
thirty -day cash collection period.
8.3: Record the assessment roll and diagram with the County of Los Angeles Recorder's
Office.
Task 9 — Bond Issuance Assistance
As requested, Consultant will assist Client in reviewing legal. documents related to the issuance of
bonds for the proposed assessment district. Consultant will also coordinate with bond counsel and
underwriter to facilitate bond issuance, including preparation of overlapping debt and value to lien
analysis for the official statement, if necessary.
City of Hermosa Beach
Assessment Engineering Consulting Services
Page A.3
March 25, 2003
EXHIBIT B
ASSESSMENT ENGINEERING CONSULTING SERVICES
FORMATION OF AN ASSESSMENT DISTRICT
CITY OF HERMOSA BEACH
FEE SCHEDULE
The proposed Maximum Budget for the Scope of Work is $15,000 (plus expenses). In addition to
fees for services, Client will reimburse Consultant for travel, photocopying, database services or
materials, facsimile and telephone calls, clerical services, and other out-of-pocket expenses at
Consultant's cost plus a 15% administrative fee, in an amount not to exceed $1,000.
Consultant shall charge the following hourly rates for services related to the Scope of Work:
President $165/Hour
Vice President $160/Hour
Director $150/Hour
Manager $140/Hour
Senior Associate/Engineer $125/Hour
Associate $105/Hour
Analyst $95/Hour
Research Assistant $70/Hour
At Client's request, services in addition to those identified in the Scope of Work may be provided if
the total fees to complete Tasks 1 through 9 are less than the Maximum Budget.
PAYMENT TERMS
Monthly progress payments will be made by Client upon presentation of invoice by Consultant
providing details of services rendered and expenses incurred unless Client desires to make other
arrangements. In addition to fees for services, Client will reimburse Consultant for travel,
photocopying, database services or materials, facsimile and telephone calls, clerical services, and
other out-of-pocket expenses up to the amounts specified hereinabove.
LIMITATIONS
The proposed budget is based on certain limitations which include the following:
• Client has chosen front footage as the desired allocation method;
• The current landuses for all parcels to be included are similar in nature;
• The Majority Protest Act of 1931 will not apply; and
• A total of three meetings are anticipated.
Any additional tasks assigned by Client, other than those specified in the Scope of Work or outside
of the limitations listed above, shall be charged at the hourly rates listed above.
City of Hermosa Beach
Assessment Engineering Consulting Services
Page B.1
March 25, 2003
DAVID TAUSSIG .& ASSOCIATES, INC.
Public Finance and Urban Economics
1301 Dove Street, Suite 600
Newport Beach, CA 92660
Tel (949) 955-1500
Fax (949) 955-1590
AGREEMENT FOR CONSULTING SERVICES
THIS AGREEMENT is made and entered into this day of 2003, by and between the
City of Hermosa Beach at 1315 Valley Drive, Hermosa Beach, CA 90254 herein after called
"Client," and David Taussig and Associates, Inc. at 1301 Dove Street, Suite 600, Newport Beach,
CA 92660, herein after called "Consultant." The Client and the Consultant in consideration of the
mutual promises and conditions herein contained agree as follows. .
ARTICLE I
TERM OF CONTRACT
Section 1.1 This agreement shall become effective on the date stated above and will
continue in effect until the earlier of (i) that day when the services provided for herein have been
performed or (ii) until terminated as provided in Article 6 below.
ARTICLE II
SERVICES TO BE PERFORMED BY CONSULTANT
Section 2.1 Consultant agrees to perform the professional services for the Client and to
deliver the work products to the Client as described in the Scope of Work statement attached as
Exhibit "A" hereto. Such professional services and work products, as from time to time modified in
accordance with Section 2.3 hereof, are collectively referred to as the "Consulting Services."
Section 2.2 Consultant will determine the method, details and means of performing the
Consulting Services. Consultants may, at Consultants' own expense, employ such assistance as it
deems necessary to perform the Consulting Services required by Client under this Agreement.
Consultants shall conduct research and arrive at conclusions with respect to their rendition of
information, advice, recommendation or counsel independent of the control and direction of the
Client, other than normal contract monitoring. All computer software (including without limitation
financial models, compilations of formulas and spreadsheet models), inventions, designs, programs,
improvements, processes and methods (collectively, the "Proprietary Models") used or developed by
Consultant in performing its work is proprietary and shall remain property owned solely by, or
licensed by a third party to Consultant. Client acknowledges and agrees that the consideration paid
by Client herein only entitles Client to a license to use the hard copy or electronically transmitted
reports generated pursuant to the Consulting Services and that any Proprietary Model that Consultant
uses to generate such reports is owned by, or is duly licensed from a third party to Consultant and is
not being provided to Client hereunder. Client acknowledges that Consultant may have used reports
and analyses that Consultant authored for other clients as base works or templates for the reports and
analyses prepared for Client pursuant to this Agreement, and Client acknowledges and agrees that
Consultant has the right to use the reports and analyses that it authors pursuant to this Agreement as
base works or templates for reports and analyses that Consultant authors for Consultant's other
clients, provided, however that Consultant shall not use any confidential information provided by
Client in such future reports and analyses. Client acknowledges and agrees that Consultant has spent
Newport Beach . Riverside • San Ramon
• •
substantial time and effort in collection and compiling data and information (the "Data
Compilations") in connection with the Consulting Services and that such Data Compilations maybe
used by Consultant for its own purposes, including, without limitation, sale or distribution to third
parties; provided, however, that Consultant will not sell or distribute any of Client's confidential
information that may be contained in such Data Compilations, unless such confidential information
is used only on an aggregated and anonymous basis.
Section 2.3 Any proposed changes in the Consulting Services hereunder shall be
submitted to the other party hereto, and any such changes agreed to by the parties shall be reflected in
an amendment to Exhibit "A" in accordance with Section 7.2 hereto.
Section 2.4 Nothing in this Agreement shall give the Consultant possession of authority
with respect to any Client decision beyond the rendition of information, advice, recommendation or
counsel.
ARTICLE III
COMPENSATION
Section 3.1 Client agrees to pay Consultant for its Consulting Services a professional fee
computed according to the Fee Schedule attached as Exhibit "B" hereto.
Section 3.2 The Client shall reimburse the Consultant for Consultant's out-of-pocket
expenses plus a 15% administrative charge. Expenses shall include all actual expenditures made by
Consultant in the performance of any Consulting Services undertaken pursuant to the Agreement,
including, without limitation, the following expenditures:
(a) Cost of clerical assistance @ $35.00 per hour, including typing, collation, printing
and copying, plus copier and photography costs, including photographic reproduction
of drawings and documents.
(b) Transportation costs, including mileage for the use of personal automobiles at the
prevailing IRS standard rate, rental vehicles, lodging and regularly scheduled
commercial airline ticket costs.
(c) Courier services, facsimile, and telephone expenses.
Section 3.3 On or about the first two weeks of each month during which Consulting
Services are rendered hereunder, Consultant shall present to Client an invoice covering the current
Consulting Services performed and the reimbursable expenses incurred pursuant to this Agreement
and exhibits thereto. Such invoices shall be paid by Client within thirty (30) days of the date of each
invoice. A 1.2% charge may be imposed against accounts which are not paid within 30 days of the
date of each invoice.
Section 3.4 The maximum total fee amount set forth in Exhibit "B" maybe increased as a
result of any expansion of the Consulting Services to be rendered hereunder pursuant to Section 2.3
or as provided in Exhibit "A" hereto.
Section 3.5 Records of the Consultant's costs relating to (i) Consulting Services performed
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March 25, 2003
• •
under this Agreement and (ii) reimbursable expenses shall be kept and be available to the Client or to
Client's authorized representative at reasonable intervals during normal business hours.
ARTICLE IV
OTHER OBLIGATIONS OF CONSULTANT
Section 4.1 Consultant agrees to perform the Consulting Services in accordance with
Exhibit "A". Should any errors caused by Consultant's negligence be found in such services or
products, Consultant will correct them at no additional charge by revising the work products called
for in Exhibit "A" to eliminate the errors.
Section 4.2 Consultant will supply all tools and instrumentalities required to perform the
Consulting Services under the Agreement.
Section 4.3 Neither this Agreement nor any duties or obligations under this Agreement
may be assigned by Consultant without the prior written consent of Client. However, Consultant may
subcontract portions of the work to be performed hereunder to other persons or concerns provided
Consultant notifies Client of the name and address of said proposed subcontractor and Client either
consents or fails to respond to notification with respect to the use of any particular proposed
subcontractor.
Section 4.4 In the performance of its Consulting Service hereunder, Consultant is, and
shall be deemed to be for all purposes, an independent contractor (and not an agent, officer,
employee or representative of Client) under any and all laws, whether existing or future. Consultant
is not authorized to make any representation, contract or commitment on behalf of Client.
Section 4.5 Neither this Agreement, any duties or obligations under this Agreement, nor
the intentions or expectations of Client will cause the Consultant to be a "public official" as that term
is used in Section 87100 of Title 9 of the California Government Code. Client and Consultant agree
that Consultant is not a "public official" or "participating in governmental decision" as those terms
are used in Section 87100. The Client and Consultant also agree that no actions and opinions
necessary for the performance of duties under the Contract will cause the Consultant to be a "public
official" or "participating in a governmental decision" as those terms are used in Section 87100.
ARTICLE V
OTHER OBLIGATIONS OF CLIENT
Section 5.1 Client agrees to comply with all reasonable requests of Consultant and provide
access to all documents reasonably necessary to the performance of Consultant's duties under this
Agreement with the exception of those documents which Exhibit "A" calls upon the Consultant to
prepare.
Section 5.2 Neither this Agreement nor any duties or obligations under this Agreement
may be assigned by Client without the prior written consent of Consultant.
Section 5.3 Consultant frequently is retained by developers, landowners, and other persons
and concerns interested in development projects which often eventually lead to the preparation on a
contract basis by Consultant of preliminary tax spread models for government agencies to determine
City of Hermosa Beach
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March 25, 2003
•
tax rates and other matters necessary to accomplish various improvements to realty for financing
under a Mello -Roos or other financing programs. In light of the foregoing, Client will determine
whether or not it is appropriate to conduct a "significant substantive review" or a "significant
intervening substantive review" of Consultant's activities conducted pursuant to this Agreement as
such terms are defined in Section 18700(c)h of Title 2 of the California Administrative Code. Should
Client elect to conduct such a substantive review, then Client shall determine whether it has
sufficient expertise on staff to conduct such a review, and, if not, will retain an independent expert
consultant to review Consultant's work. Thereafter, Client shall conduct such review, or cause such
independent review to be conducted, prior to the making of any governmental decision relating to the
matters contained within the Scope of Work described in Exhibit "A". The parties do not intend and
nothing in this Section 5.3 is meant to imply that Consultant is a "public official," "participating in a
governmental decision," or has a "financial interest" in the services provided as such terms are used
in Section 87100 of Title 9 of the California Governmental Code.
Section 5.4 Client, public agencies, landowners, consultants and other parties dealing with
Client or involved in the subject development project referred to in Exhibit "A" will be furnishing to
Consultant various data, reports, studies, computer printouts and other information and
representations as to the facts involved in the project which Client understands Consultant will be
using and relying upon in preparing the reports, studies, computer printouts and other work products
called for by Exhibit "A." Consultant shall not be obligated to establish or verify the accuracy of the
information furnished by or on behalf of Client, nor shall Consultant be responsible for the impact or
effect on its work products of the information furnished by or on behalf of Client, in the event that
such information is in error and therefore introduces error into Consultant's work products.
Section 5.5 Client agrees to defend, indemnify and hold Consultant harmless from and
against all obligations, losses, liabilities, damages, claims, attachments, executions, demands, actions
and/or proceedings (collectively, "Claims") and all costs and expenses in connection therewith,
including reasonable attorneys' fees, arising out of or connected with the performance of Consultant's
Consulting Services under this Agreement, except as may arise from Consultant's willful misconduct
or gross negligence. In that regard, Client will indemnify and hold Consultant harmless from any
Claims arising from, growing out of, or in any way resulting from, errors contained in data or
information furnished by Client or Client's designee to Consultant for use in carrying out the
Consulting Services called for by this agreement. If for any reason the indemnification under this
Section 5.5 is unavailable to Consultant or insufficient to hold it harmless, then the Client shall
contribute to the amount paid or payable by Consultant as a result of such loss, liability, damage,
claim, demand, action or proceeding in such proportion as is appropriate to reflect not only the
relative benefits received by the Client on the one hand and Consultant on the other hand but also the
relative fault of the Client and Consultant as well as any relevant equitable considerations; provided
that Consultant's contribution obligations hereunder shall in no event exceed the amounts received by
Consultant under this Agreement.
Section 5.6 In the event that court appearances, testimony or depositions are required of
Consultant by Client in connection with the services rendered hereunder, Client shall compensate
Consultant at a rate of $250 per hour and shall reimburse Consultant for out-of-pocket expenses on a
cost basis.
ARTICLE VI
TERMINATION OF AGREEMENT
City of Hermosa Beach
Assessment Engineering Consulting Services
Page 4
March 25, 2003
Section 6.1 Either party may terminate or suspend this Agreement upon thirty (30) days
written notice. Unless terminated as provided herein, this Agreement shall continue in force until the
Consulting Services set forth in Exhibit "A" have been fully and completely performed and all proper
invoices have been rendered and paid.
Section 6.2 Should either party default in the performance of this Agreement or materially
breach any of its provisions, the other party at its option may terminate this Agreement by giving
written notification to the defaulting party. Such termination shall be effective upon receipt by the
defaulting party, provided that the defaulting party shall be allowed ten (10) days in which to cure
any default following receipt of notice of same.
Section 6.3 The covenants contained in Sections 3.1, 3.2, 4.4, 5.3, 5.4, 5.5, 5.6 and all of
Article VII shall survive the termination of this Agreement.
ARTICLE VII
GENERAL PROVISIONS
Section 7.1 Any notices to be given hereunder by either party to the other may be effected
either by personal delivery in writing or by mail. Mailed notices shall be addressed to the parties at
the addresses appearing in the introductory paragraph of this Agreement, but each party may change
the address by written notice in accordance with the first sentence of this Section 7.1. Notices
delivered personally will be deemed communicated as of actual receipt. Mailed notices will be
deemed communicated as of two (2) days after mailing.
Section 7.2 This Agreement and exhibits hereto supersede any and all agreements, either
oral or written, between the parties hereto with respect to the rendering of service by Consultant for
Client and contains all of the covenants and agreements between the parties with respect to the
rendering of such services. Each party to this Agreement acknowledges that no representations,
inducements, promises, or agreements, orally or otherwise, have been made by any party, or anyone
acting on behalf of any party, which are not embodied herein, and that no other agreement, statement,
or promise not contained in this Agreement shall be valid or binding. Any modification of this
Agreement (including any exhibit hereto) will be effective if it is in writing and signed by the party
against whom it is sought to be enforced.
Section 7.3 If any provision in this Agreement is held by a court of competent jurisdiction
to be invalid, void, or unenforceable, the remaining provisions will nevertheless continue in full
force without being impaired or invalidated in any way.
Section 7.4 Any controversy between the parties hereto involving the construction or
application of any of the terms, covenants, or conditions of this Agreement will, on the written
request of one party served on the other, be submitted to binding arbitration in accordance with the
commercial rules and regulations of the American Arbitration Association and the provisions of the
California Arbitration Act (Sections 1280 through 1294.2 of the California Code of Civil Procedure).
The arbitration shall take place in Newport Beach, California, or such other location mutually agreed
to by the parties.
The arbitrator(s) shall be selected as follows: In the event that Consultant and Client agree on
City of Hermosa Beach
Assessment Engineering Consulting Services
Page 5
March 25, 2003
• •
one arbitrator, the arbitration shall be conducted by such arbitrator. In the event Consultant and
Client do not so agree, Consultant and Client shall each select an arbitrator and the two arbitrators so
selected shall select the third arbitrator. If there is more than one arbitrator, the arbitrators shall act by
majority vote. The parties may propose arbitrators from JAMS, ADR, ARC or any independent
arbitrator/neutral for dispute resolution. The parties are not required to hire an AAA arbitrator for
resolution of a dispute hereunder.
The decree or judgment of an award rendered by the arbitrator(s) may be entered in any court
having jurisdiction thereof.
Section 7.5 The prevailing party in any arbitration or legal action brought by one party
against the other and arising out of this Agreement shall be entitled, in addition to any other rights
and remedies it may have, to reimbursement for its expenses, including court costs and reasonable
attorneys' fees. The non -prevailing party shall be liable, to the extent allowable under law, for all fees
and expenses of the arbitrator(s) and all costs of the arbitration.
Section 7.6 This Agreement will be governed by and construed in accordance with the
laws of the State of California.
IN WITNESS WHEREOF, this Agreement has been executed on the date and year first
above written.
CONSULTANT:
David Taussig & Associates, Inc.
By:
Date:
avid Taussig, P
J:\PROPOSAL\AD\HERMOSA BEACH\AGREEMENT.DOC
CLIENT:
City of Hermosa Beach
By:
Date:
City of Hermosa Beach
Assessment Engineering Consulting Services
Page 6
Marc: 25, 2003
EXHIBIT A
ASSESSMENT ENGINEERING CONSULTING SERVICES
FORMATION OF AN ASSESSMENT DISTRICT
BEACH STREET PROJECT
CITY OF HERMOSA BEACH
SCOPE OF WORK
Consultant will provide assessment engineering consulting services to the Client in association with
the formation of and issuance of bonds for an assessment district to finance improvements to Beach
Street and utility undergrounding. The following Scope of Work encompasses those tasks necessary
for the formation of an assessment district pursuant to the 1913 Act and the issuance of bonds
pursuant to the 1915 Act.
Task 1— Background/Data Research
Consultant will obtain from City and review, as necessary, utility undergrounding plans,
specifications, and cost estimates as well as a list of the Assessor's parcels and/or street addresses of
the properties to be included in the assessment district. Consultant will also obtain County of Los
Angeles Assessor's records and Assessor's parcel maps, compute frontage, and confirm existing land
uses. This task includes preparation of a database and spreadsheet of all parcels within the
assessment district.
Task 2 — Preparation of Boundary Map and Assessment Diagram
This task entails the preparation of a boundary map and assessment diagram based on the parcel
configuration per the County Assessor's Map. Pursuant to the Streets and Highways Code the
Assessment Diagram will make reference to the Assessor's maps for parcel dimensions. The map and
diagram will be prepared to the standards required by the County of Los Angeles Recorder's Office
for recordation.
Task 3 — Assessment Lien and Financing Analysis
Consultant will apportion the estimated utility undergrounding costs on the basis of frontage,
provided Consultant concludes such methodology results in assessments which are proportional to
the benefit received. Assessment lien amounts will be calculated assuming the issuance of bonds.
Consultant will estimate bond term, issuance costs, capitalized interest, reserve funds as well as
annual debt service, administrative expenses, and installment payments.
Task 4 — Report Preparation
Consultant will act as "Engineer of Work" in conformance with the Municipal Improvement Act of
1913 and prepare Preliminary and Final Engineer's Reports pursuant to the requirements of Section
10204 of the Streets and Highways Code and Proposition 218. Consultant assumes that a petition
City of Hermosa Beach
Assessment Engineering Consulting Services
Page A.1
March 25, 2003
1 •
pursuant to Section 2804 of the Streets and Highways Code will be submitted and the Majority
Protest Act of 1931 will not apply. As required by law, the report shall contain the following:
• Plans and specifications describing the general nature, location, and extent of the
improvements proposed to be installed or acquired;
• An estimate of the total costs, including construction, land, rights-of-way, easements, and
incidental expensesin connection with the improvements;
• The Assessment Diagram;
• The proposed assessment of the total amount of the cost and expenses of the proposed
improvements upon all parcels in the district in proportion to the benefits to be received
by each parcel;
♦ The proposed maximum annual assessment to be levied on each parcel in the district to
pay costs associated with the administration and collection of assessments, the
administration or registration of any associated bonds or reserve or other related funds;
and
• A description of the methodology and formula for apportioning the assessment. The
apportionment methodology will assess parcels based only on the Special Benefit they
receive from the improvements, as required by Proposition 218.
Consultant shall produce the Final Engineer's Report in connection with the confirmation of the
assessments by the City Council. This report shall include confirmed costs in place of the estimated
costs listed in the Preliminary Engineer's Report and make any revisions requested by the City
Council.
Task 5 — Public Notices and Ballot Protest Procedure
Consultant will print and mail notices and assessment ballots. Consultant assumes that bond counsel
will draft the notice and ballot text.
Task 6 — Meetings and Public Hearings
Consultant will attend up to three meetings, which may include City Council meetings at which the
Resolution of Intention is adopted and public hearing is held.
Task 7 — Ballot Tabulation
At the public hearing, Consultant shall tabulate ballots submitted by property owners to determine
whether majority protest exists within the assessment district. This tabulation will be completed prior
to the close of the public hearing, and the results will be provided to the City Clerk for inclusion in
the public record.
City of Hermosa Beach
Assessment Engineering Consulting Services
Page A.2
March 25, 2003
Task 8 — Post -Formation Services
After confirmation of the assessments by the City Council, Consultant will provide the following
services:
8.1: Mail the notice of cash collection.
8.2: Prepare paid and unpaid list and calculate new amount to bond, after the end of the
thirty -day cash collection period.
8.3: Record the assessment roll and diagram with the County of Los Angeles Recorder's
Office.
Task 9 — Bond Issuance Assistance
As requested, Consultant will assist Client in reviewing legal documents related to the issuance of
bonds for the proposed assessment district. Consultant will also coordinate with bond counsel and
underwriter to facilitate bond issuance, including preparation of overlapping debt and value to lien
analysis for the official statement, if necessary.
City of Hermosa Beach
Assessment Engineering Consulting Services
•
Page A.3
March 25, 2003
EXHIBIT B
ASSESSMENT ENGINEERING CONSULTING SERVICES
FORMATION OF AN ASSESSMENT DISTRICT
CITY OF HERMOSA BEACH
FEE SCHEDULE
The proposed Maximum Budget for the Scope of Work is $15,000 (plus expenses). In addition to
fees for services, Client will reimburse Consultant for travel, photocopying, database services or
materials, facsimile and telephone calls, clerical services, and other out-of-pocket expenses at
Consultant's cost plus a 15% administrative fee, in an amount not to exceed $1,000.
Consultant shall charge the following hourly rates for services related to the Scope of Work:
President $165/Hour
Vice President $160/Hour
Director $150/Hour
Manager $140/Hour
Senior Associate/Engineer $125/Hour
Associate $105/Hour
Analyst $95/Hour
Research Assistant $70/Hour
At Client's request, services in addition to those identified in the Scope of Work may be provided if
the total fees to complete Tasks 1 through 9 are less than the Maximum Budget.
PAYMENT TERMS
Monthly progress payments will be made by Client upon presentation of invoice by Consultant
providing details of services rendered and expenses incurred unless Client desires to make other
arrangements. In addition to fees for services, Client will reimburse Consultant for travel,
photocopying, database services or materials, facsimile and telephone calls, clerical services, and
other out-of-pocket expenses up to the amounts specified hereinabove.
LIMITATIONS
The proposed budget is based on certain limitations which include the following:
• Client has chosen front footage as the desired allocation method;
• The current landuses for all parcels to be included are similar in nature;
• The Majority Protest Act of 1931 will not apply; and
• A total of three meetings are anticipated.
Any additional tasks assigned by Client, other than those specified in the Scope of Work or outside
of the limitations listed above, shall be charged at the hourly rates listed above.
City of Hermosa Beach Page B.1
Assessment Engineering Consulting Services • March 25, 2003
4rfAz;h1703
April 2, 2003
City Council Meeting
April 8, 2003
Mayor and Members
of the City Council
VACANCIES - BOARDS AND COMMISSIONS - UNEXPIRED TERM -
PUBLIC WORKS COMMISSION - SCHEDULE INTERVIEWS
Recommendation:
It is recommended that the City Council schedule a meeting at a time certain prior to the regular
meeting of Tuesday, April 22, 2003 for the purpose of interviewing applicants (for the unexpired
term ending October 31, 2004) with appointment to be made that evening at the regular meeting.
Background:
An unscheduled vacancy arose on the Public Works Commission in February for a term ending
October 31, 2004. At its meeting of February 25, the City Council directed the City Clerk to
advertise the unscheduled vacancy with newspaper publications and normal posting procedures,
with interviews and appointment to take place in April. A special vacancy notice was posted at
City Hall, the Library and in the Clerk's office on February 27, and was published in the Easy
Reader on March 6 and 13, with an April 2 deadline for submitting applications.
Five applications are attached (two were already on file from the previous recruitment and three
•were submitted during this recruitment). The applicants are:
Richard Applebaum
David Bates
David Cohn
DanInskeep
Matt Raymond
Since the interviews and appointments will not take place until the next meeting (April 22), if the
Council desires to extend the applications filing date, it is recommended that the extended filing
deadline be set for 6 p.m. Wednesday, April 16, to allow adequate time for the preparation of the
required staff report and the inclusion of all applications in the April 22 Council agenda packets,
which will go out on Thursday, April 17.
Noted:
Step ' : u 1, City Manager
Elaine Doerfling, City Cler
•
PUBLIC WORKS
COMMISSION
APPLICANTS
Name
CITY OF HERMOSA BEACH
BOARD/COMMISSION APPLICATION
NAME OF COMMISSIONPL lNrh21�-5 Gor0/4(55/0
Home Phone: 570-7V 76
/ 4ppAvi-'
Address: l (0 & 7✓n 4 `/'4 1 VL." ` eg/nl CM 66,---Re4/ G1 .102,„s?
Occupation/Profession: AE T2E d
Name of Employer Bus. Phone:
Address of Employer
REFERENCES:
Local: 04,) �% C406/It1/V //DO 6.04-ag .7%g —8/96
Professional:,% CM 64'" P0//4 705 -51Y -//cc
v437 4l —771g
Other: cA4-Y g/42 *KJ ON /0-0/)0 &
/HI n 374' — yy7�
COMMUNITY PARTICIPATION AND SERVICE (past and present):
)'ter, ff 6,40273 CoA-, lgg6 P/ 3 A7S L /'0Y x7 -63v(
116,9-67-61 Qsrier�7 — lfo ', 2 vZ , su4Pb tdc y s P4
/7'rtc �,�1,o�,vyi9�ys/l L r VZ P 19Y��20�1
V,4w=� 4--( hew w -66-41e*yv-AAQ, t - o r& wa y- 4 e
Why do you wish to become a Commission member?
f�s /4 > 6- S(Oe Fol o v -y--� 7 O�rOE- N 1-✓ , �
r/�c= 7 r r -f-C) Th l
/}?y C6 <rs/.✓c,--ss ��,o�n��-r�c� 4?'v� d� ��E ,-✓ Wi�c_ ��'1/ ��
TO
//-5.5157—if/V0
What do you feel are the duties and responsibilities of a Commission member?
—Tv gc= (//g " f4�� /27/9-K e Q E�Ort?/j'1 ��'D' T/DNS pi
Jrcr ;446,
661Dezt AuQc&_ irg tvc ; S ?' &%6� � Y sT�y div'
� � /1744 Jam.' a uDE6--7--- Page 1 of 2
• •
Do you have any current obligations or responsibilities, which could be construed as a conflict of
interest with your being a board/commission member? Yes No (If yes, please
explain)
Please give a resume of your education, employment, memberships, past activities and other
experience that you feel would qualify you as a Board/Commission member.
t- i/v6&2 f'sT/{4-Da;i LhA//G/¢� f'exC r NA 5
C4L-,06)1 fi iOP ' �S 0�=c.er�� .✓c�5 6nleAi g
(/5/)1 a4/1la:5/7Y DG Sr9A/TiclAc/V/coll ,,�✓O y6--7¢72 Dfli&7-6745 &6€a9
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/472/noM /9L/"/I�i�2T Y C 4//V 7 /f$s ' P
ijeQn'o5 ge74ei Al4leAiy /V SiN� /qgZ
This Board/Commission meets on 3110 W Nc- aV 1€ 4 7-100 p.m. Do you foresee
any scheduling problems that might make you miss meetings? Yes }C No
How long have you lived in Hermosa Beach? 2--3 Ye/s
Comments:
Signed:
Date: 3 --27 03
Page 2 of 2
(4/23/01)
CITY OF HERMOSA BEACH 7 Rat
BOARD/COMMISSION APPLICA ' ON AP
1. 8022003
nEitmosA BEACH
NAME OF COMMISSION C W t1141
_ �-T►�
Name A V11r 6A T F S Home Phone: �' �` — 5)
Address:
)O1 E "Wiu 00 S7tta, iEi M xci /3mci+, (i9 qtea5 L
Occupation/Profession: L qw yEfS
Name of Employer S EL F IIIiL3 AddressofEmployer60S S1 14) SiR Al1 ij355PuL'� t 7 ,/ (II
REFERENCES:
Bus. Phone: (30)51/4/-33
Local:
Professional: \ Com, E Ph' a 11401 /1710PitA/ ,1ii2c/1 T ,
Other: LL YU) SW144 kc r7 'J W t f3 J < GOPKgt Cimilive,siog , kl iky A)
COMMUNITY PARTICIPATION AND SERVICE (past and present): Cit' CofitiGrL
CAtuniY , jet;1 A77,9gAiPS, OP" P r.) 9(9P 1O2I Ca,1l.37Jerv,
00 I
Why do you wish to become a Commission member? NT Rivt 4 73/4t* 41,65 IVA)
(9M is : P; :C Z _1 •. C -Z 1 �,, CO
VE
sortAr T ttikr; 10 7 T
What do you feel are the duties and responsibilities of a Commission member? W(Q/2 k (i(J
Page 1 of 2
• •
Do you have any current obligations or responsibilities, which could be construed as a conflict of
interest with your being a board/commission member? Yes X No (If yes, please
explain)
Please give a resume of your education, employment, memberships, past activities and other
experience that you feel would qualify you as a Board/Commission member.
(.43 - f. A /14474 ,4-n6c 6i7a Ail
I/t t a1 atm
7
3' 0. , kynLtp Ty, 1i h'J.t.3, stib
13E,t/ExL, LA
r (,/v' csru,U 47T D/CVt-v'S fo/ SGS Af.l .>,
P RV.vt,icv F AT h & Itp,5 - 711, 5O/47 V . 64/
AP u' V( LV A4770Pay (0 14t cc J? l J r4I Lk ZAPSi 4A)
This Board/Commission meets on '3d /lFil as o4y at ?Do p.m. Do you foresee
any scheduling problems that might make you miss meetings? Yes X No
How long have you lived in Hermosa Beach? I OS'I2S
Comments:
Signed:f �cawue j 6,A
Date:
Page 2 of 2
(4/23/01)
• •
CITY OF HERMOSA BEACH
BOARD/COMMISSION APPLICATION
NAME OF COMMISSION
Public Works
gECEIVEb
SEP 2 3 2002 ►
=CLERK
CITY OF HERMOSA BEACH
Name David Cohn: Home Phone: 318-1664
Address: 631 -6th Street
Occupation/Profession: Investment Banker
Name of Employer Angeles Capital Group, LLP Bus. Phone: 213-861-7444
Address of Employer 611 West Sixth Street, Suite 1600
Los Angeles, Ca 90017
REFERENCES:
Local: Dr. Alice Villalobos. Ira_Lifland . 213-236-0933
Professional: Alan Benson 310-376-6043
Other: Carl Delia 310-944-9411
COMMUNITY PARTICIPATION AND SERVICE (past and present):
American Cancer Society
Why do you wish to become a Commission member? See insert "A"
What do you feel are the duties and responsibilities of a Commission member?
To monitor & proprose Capitial Expenditures for City Cnitnril
Approval.
Page 1 of 2
• •
Do you have any current obligations or responsibilities, which could be construed as a conflict of
interest with your being a board/commission member? Yes X No (If yes, please
explain)
Please give a resume of your education, employment, memberships, past activities and other
experience that you feel would qualify you as a Board/Commission member.
See Attached insert "B"
This Board/Commission meets on First Wed at
any scheduling problems that might make you miss meetings?
7: 00 p.m. Do you foresee
Yes No
How long have you lived in Hermosa Beach?
Comments: I want to see this Cit
41/2 Years
continue to kee• h
and infrastrueture to the existing high standards.
Signed:
Date: � ' O
Page 2 of 2
(4/23/01)
Attachment to Public Works Commission Application Hermosa Beach
Insert "A"
I would be well qualified to utilize my current business experience in the decision making
process and related fiscal activities this position requires. I am also an advocate of the
City being extra resourceful in the selection of services and equipment within the
confines of its financial resources.
Insert "B"
I am a graduate of Washington University School of Business. A former Executive Vice
President with City National Financial Services, a Subsidiary of City National Bank,
where we conducted investment-banking activities. Was a principle shareholder and
operator of tow companies, Dearborn Companies that was taken over by Moen Faucet,
and Humid Aire Corporation, both in manufacturing. I have had abundant experience
with corporate capital expenditure programs with these former affiliations.
I have sat on the board of a regional bank in the Midwest, now a part of Nor West, a 600 -
bed hospital, and currently serve as advisor to several companies in the manufacturing
field.
I am currently a Registered Broker Dealer with an NASD Investment Banking firm
(shown below) which acts as an advisor in placing between $100 million and $150
million into established corporations. We serve as advisors to clients in preparing
operating budgets and capital expenditure programs.
ANGELES CAPITAL GROUP, LLC
Investment Bankers
611 West Sixth Street
Suite 1600
Los Angeles, CA 90017
12/27/01 THU 14:12 FAX 3111112 6186
CITY.UP HI MUGA 13
110
•
• r
• CITY OF HERMOSA BEACH
Ijj VV9
'1"i 0 8
BOARD/COMI'.ZISSION APPLICATION 4,,.og c -Kme, ;..
cu
NAME OF COMMISSION IP. l)&1 C 1.14 OR
Name TAN 11\1Kisp
•
Address: j ZO LoN6faLov\J AVV % _
Occupation/Profession: 04.61-61/11)M11\1. MA NAEE R I /NA CT'I VE
Name of Employer /0101'1 hI 01-0R SA LAS This: Phone: 310 116S-113
Address of Employer ' 0 S • iR i ' ..10R Ji C. 9 050
9
REFERENCES:
Local: SAVE 11 ReZTO1') `)- RESIDENT, 8. owNER) p -e-, /NVTO1
Professional: LIOSE 6RosSO, NAT'L f 7 Jh ' G 1 16R' ? ToYoTA
Other: C J416 HebN MOND
COMMUNITY PARTICIPATION AND SERVICE (past :old. present):
1
Why do you wish to become a Commission member? X P,41JD My UND5R 14IUW %N&
T CI 's Wom P51.1) 1 G1T1' 3'
6014 mum r 1 Rov641 pArncliWn0A s
What do you feel are the duties and responsibilities of a Comlrission member?
1M''I eNT :fav-
R, EV1E1N
:ecb
Pa€=1 of 2
1Z/Z!/U1 1'uU 14:12 CAA J1U/Z bltlb l;l1'Y UV II1I(MU�A U1:A 10905
Do you have any current obligations or responsibilities, which 'con be construed as a conflict of
interest with your being a board/commission member? Yes , No (If yes, please
explain)
Please give a resume of your education, employment, memberships, past activities and other
experience that ou feel would ualify ou as a Board/Commission member.
IMAGiilV[ C
OF PoF5—a1 OV A L 10 Of vUHIcji Wp-
CApiTAL ,tfss�(- 144NA'MfENT
This Board/Commission meets on at p.m. Do you foresee
any scheduling problems that might make ycu miss meetings? Yes No
How long have you lived in Hermosa Beach? S 1 NCE 09 2.
Comments:
Signed:
Date: %r q— 200'1
Page 2 of 2
(4/23/01)
Daniel K. Inskeep
420 Longfellow Avenue
Hermosa Beach CA 90254-2118
(310) 376-9347
EDUCATION & PROFESSIONAL CERTIFICATION
Bachelor of Science -Business Administration/Accounting, California State University, San Luis Obispo; 1984
Master of Science -Business Administration/Finance, Loyola Marymount University, Los Angeles; 1997
CPA certification — California State Board Of Accountancy exam completed 1993, Arizona State certification 1997- inactive
EXPERIENCE AND ACCOMPLISHMENTS
Accounting & Business Manager, Toyota Aviation Business Development Office; February 2000 to present
Business Activity: Design and development of general aviation light aircraft
Duties include - Financial oversight and administrative management for ABDO operations and its 35 member engineering staff
Sony Pictures Entertainment (SPE) January 1994 to February 2000
Business Activity: Five billion -dollar global entertainment subsidiary of the fifty billion dollar Sony Corporation
Director of Finance, SPE Corporate Procurement and Accounts Payable Dept.; April 1999 to February 2000
Duties include - Analysis of cost savings initiatives carried out through procurement renegotiations & strategic sourcing
- Reporting to Senior Management on spend penetration and realized savings
Director of Finance & Administration, SPE Information Systems Dept.; October 1997 to April 1999
Duties included - Oversee all departmental financial and administrative functions for $65 million/year operation
- Capital and operating budget development, status reporting and monthly variance analysis
- Facility administration for 350 member staff
- Departmental liaison to Corporate Finance group
Key accomplishment: Facilitate transition of financial reporting for newly reorganized department
Manager, SPE Corporate Finance Dept.; January 1994 to September 1997
Business Activity: Financial management of capital improvement, construction, and maintenance projects
Duties included - Status reporting, budget analysis, and cash flow projections for multi-million dollar projects
Contract management
Key accomplishment: Design & implementation of custom multi-user project cost reporting system
West Coast Manager, Camp & Associates; August 1992 to January 1994
Business Activity: Consulting, Public Accounting
Duties included Coordinate western states activities, project management, client relations & marketing
- Conduct claims investigations for surety & fidelity insurance clients
Controller, Action Property Management; February 1991 to March 1992
Business Activity: Community association management
Duties included - Financial statement preparation; 2 internal & 50+ client entities
- .Budget preparation and replacement fund analysis
Accounting Manager, Suncal Development; April 1990 to February 1991
Business activity: Land development, residential & commercial construction
Duties included - Project accounting; Cost & equity analysis, cash forecasting, account reconciliation
Feasibility studies/Proforma analysis; land development, res. & commercial construction
Controller, Mark Company; January 1986 to March 1990
Business activity: Grading & paving, construction site preparation, heavy equipment rentals & sales
Duties included - Directed all accounting functions; 2 corporate & 2 partnership entities
Financial Management; cash flow, line of credit, bonding
- Administration; billing, collections, lien releases, facilities management, computer/phone systems
SPECIAL SKILLS
Proficient with personal computer based systems and applications including: Windows98 & NT, Excel, Word, PowerPoint,
Outlook, Internet Explorer, Netscape Navigator, Lotus Notes, and Hyperion FP&A tools. Working knowledge of Unix and
mainframe operating systems. Exposure to Peoplesoft, Quickbooks & Powerbuilder application design software; MS Access, Lotus
Approach & Sybase database management applications.
MATT RAYMOND
Sfax :213-922-7346
iiip_ 003 13:07
� i --
fxi •,! vi.:,.
10.1 y �;
APRO 2 2O . to
r�r',, � C�.::3
Y Y .r.'t' a
CITX OF HERMOSA BEACH
BOARD/COMMISSION APPLICATION
NAME OF COMMISSION cam'«- ` egAr--S
Name M a1 C FIlk't +4-003'40 House Phone: S1 C R' Y
Address: 11 \ C' K-sS I .tk€3.tves. larceicki • CA 4104-cl
Occupation/Profession: CIA SF Ceit'A.luA.ClX OI)S QFFtC
ee
MC-+' cQoLt & 'tQh.asf oRt'�i��
Name of Employe MZ A Bus. Phone: atS 3cr
Address of Employer 00G C SeleI ?LAZA j L A CP,
qOb%
REFERENCES:
Local: Roll SoNika SC.A0V44 Co✓ __ atc0 3lO Is"
Professional:
' t+' UM Oe. coo tKCA.
3 -VB 4t2:2 -
Other: CDSC.2%._ SW -t- PcSSoc AkS'ti-
COMMUNITY PARTICIPATION AND SERVICE (past and present): HRS= 1.40'
�..i ih Sc.tc . 79AsoSectiZZA0114.1
• ,
3et2S warr t.
tJ LzdTI
is a
Why do you wish to become a Commission member? ttM4raki C-Ci't
T W roic Ta kc.IP OJT 10 MO% I I? Ct+) "h"NNT 3.4 k4at .T 4 -owe
A CRAGiN 0GIkCCce X1,c ,r X4.1
L) -S 04,1 . 'FaA.s o „_,. is k G.c�ao Ftf -
What do you feel are the duties and responsibilities of a Commission member?
-it c c o - or- "% Gt`✓ TftC `f+WsT ?601)41%41.e
Page 1 of 2
MATT RAYMOND
:ax :213-922-7346
Apr 4003 13:08 P. 03
Do you have any current obligations or responsibilities, which could be construed as a conflict of
interest with your being a board/commission member? Yes }G No (If yes, please
explain)
Q wt i MSI► Clea O'ulA ltG,ae
Gervittstc..) eft elJyJd k ,'.al.do(Z. royv SS . Z ,x4
S , co•n.c se. P ckes'.
Please give a resume of your education, employment, memberships, past activities and other
experience that you feel would qualify you as a Board/Commission member.
4 YvvvalVs etx.NtAc. AtritAwlstfulsted paws csc? JC -O
t_„s — Pt c. '4 i1' to•Rh.1) Fro- T lsbstMeki
seal O 4Jb 6poc e. A feR tf,+c.G $vet.
t• i 073 tiZe5Se. s ` orStrpoce.0 Luivec F tL -r-p
W Ped00.10J1 t3J1/4+re 47460 VALkIl4e.
tt e.020.adti r++rt ait wti 3s L GLIBT tIIN 4GO
MerzzZ. OF D-. Av,-0ttaA OSCAlova-
This Board/Cornmission meets on 'ME 3 WeIhritONI at - p.m. Do you foresee
any scheduling problems that might make you miss meetings? Yes No •
How long have you lived in Hermosa Beach? eir
Comments: •T kkeZ r.4 laekiK 'n lfii` & "PhS
C,404a1 _ se? -411., . 3NAt W O
J
11L•r1J1CS
Signed: r
Date: `4_ "l3
Page 2 of 2
(4/23/01)
MATT RAYMOND Sax:213-922-7346
Apr
4r3
Matt Raymond
13:08 P. 04
1131 Cypress Avenue • Hermosa Beach, CA 90254
phone: (310) 376-4485 • fax: (310) 376-4935 • e-mail: raymosa@adeIpia.net
BIO
Achieved unparalleled success in the
public sector during 13 -year career.
Directed marketing and communi-
cations for transportation authorities in
Denver, Dallas and Los Angeles.
Innovative leader with knowledge and
experience in all aspects of
transportation operations. Developed
and managed some of the most
successful transit projects and
programs in
the country.
Introduced
light rail in
two cities.
Created
multitude of successful products,
services and systems. Brought two
separate organizations to industry
prominence. Hold two masters
degrees, in Marketing Management
and Public Administration.
•
•
CAPABILITIES
liab
• Marketing and Advertising Direction
• Retail and Business to Business Sales
• Product and Service Development
• Major Capital Project Introductions
• Project and Program Management
Strategic and Organizational Planning
• Product and Brand Management
- Sponsorship Program Development
• Media and Public Relations
• Marketing Research
• Change Implementation
- Contract and Resource Management
- In -House Agency Management
• E -Marketing and Web Development
• Special Event Management
• Media Planning and Placement
• Community Outreach Development
EXPERIENCE
Chief Communications Officer
% Metropolitan Transit Authority (MTA)
(Los Angeles, CA) Direct agency
communications of second-largest
public transportation
authority in country,
operating 2,250 buses
and 170 rail cars -
carrying 1.5 million
passengers daily.
Responsibilities include rnarketing,
advertising, research, sales, graphics,
customer service, program & service
development. Direct staff of 240, $33.4
million budget and annual revenues of
5260 million. (02/02 - present)
AVP Marketing & Advertising
Dallas Area Rapid Transit (DART)
Public Transit Authority (Dallas, TX)
Directed marketing, advertising and
sales. Positioned agency for Texas's
largest bond election victory. Opened
$2 talion
rapid transit
system.
Introduced
business -to -
business sales programs, increasing
revenues 50%. Created countless
successful new products, services and
systems. Tripled contract revenues.
Directed staff of 51, 59.6 million budget
and annual revenues of 519.3 million.
(11/95 — 02/02)
Marketing Manager
Regional Transportation District (RTD)
Public Transit Authority (Denver, CO)
Managed marketing, advertising and
media relations.
Introduced light
rail and HOV
lane projects.
Directed
advertising agency, media planning,
creative and special events. Introduced
line of business programs, increasing
accounts buy 400%. Created several
successful products and services.
Directed staff of 18, $3.1 million budget
and annual revenues of $8.6 million.
(11/95 — 02/02)
EXPERIENCE (continued)
Account Manager
Benson & Company
Advertising Agency (Denver, CO)
Generated new business and serviced
accounts. Accounts included: Denver
Wholesale Florists, Radisson Hotels,
Lifecare, Samsonite, and SCCA Pro
Racing. (5/88 -10/90)
Advertising Manager
AIRCOA Hospitality Services: Hotel
Management Company (Denver, CO)
Provided centralized marketing services
to 120 hotels. Coordinated corporate
advertising and promotions activities and
regional vendors. (1/88-3/89)
Account Coordinator
Tracy-Locke/BBDO
4A Advertising Agency (Denver; CO)
Provided production, media and account
services for full-service accounts.
Accounts included: United Bank, Public
Service, Dodge, Colorado Tourism and
US West. (10/85-1/88)
EDUCATION
MPA Degree, Public Administration,
CU Denver, Graduate School of Public
Affairs, 1997
MS Degree, Marketing
& Management. CU
Denver, Graduate School
of Business, 1991
BS Degree, Marketing & Management,
CU Boulder, School of Business, 1985
HONORS/AWARDS/
COMMITTEES/PUBLICATIONS
Served multiple committees, boards and
task forces throughout career. Received
numerous industry awards. Published in
several journals and trade publications.
Speaker, presenter and lecturer at several
conferences, colleges and conventions.
y/g/a3
April 3, 2003
City Council Meeting
April 8, 2003
Mayor and Members
of the City Council
VACANCIES - BOARDS AND COMMISSIONS
UPCOMING EXPIRATION OF TERMS
Recommendation:
It is recommended that the City Council direct the City Clerk to advertise and request
applications from interested parties for two Planning Commission terms that will expire
June 30, 2003, two Parks, Recreation and Community Resources Advisory Commission
terms that will expire June 30, 2003, and two Civil Service Board terms that will expire
July 15, 2003.
Background:
The term expirations on the above -noted boards/commissions occur in late June and
mid-July. Following established procedures, this matter is being brought to the
attention of Council at this time for direction with regard to advertising and inviting
applications for the upcoming term expirations.
Traditionally, Council has directed that all seats be advertised. One notice inviting
applications for all board/commission. seats would be published in the Easy Reader on
April 17 and April 24, setting a filing deadline of 6 p.m. Wednesday, May 21, with a
report back to Council at its May 27 meeting for the scheduling of applicant interviews
to allow for appointments to be made at the June 10 meeting, prior to the expiration of
any of the terms. (Council reorganization will take place at the June 24 meeting.)
PLANNING COMMISSION
Two terms ending June 30, 2003
These seats are currently held by Peter Hoffman and Sam Perrotti - both are eligible for
reappointment. Mr. Hoffman has served on the Commission since August 10, 1999.
Mr. Perrotti, who was reappointed August 10, 1999, has served on the Commission
since August 8, 1995. Appointments for these two seats will be for four-year terms
ending June 30, 2007.
8b
PARKS, RECREATION AND COMMUNITY RESOURCES COMMISSION
Two terms ending June 30, 2003
These seats are currently held by Robert Bell and Steve Francis - both are eligible for
reappointment. Mr. Bell has served on the Commission since June 22, 1999. Mr.
Francis, who was reappointed June 22, 1999, has served on the Commission since
September 22, 1998, when he has appointed to fill an unexpired term. Appointments
for these two seats will be for four-year terms ending June 30, 2007.
CIVIL SERVICE BOARD
Two terms ending July 15, 2003
These seats are currently held by Susan Blaco and Barry Warner - both are eligible for
reappointment. Ms. Blaco was appointed March 13, 2001, to fill an unexpired term.
Mr. Warner, who was reappointed June 22, 1999, has served on the Board since
February 28, 1984. Appointments for these two seats will be for four-year terms ending
July 15, 2007.
Noted:
Stephe
City Manager
Elaine Doerfling,