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HomeMy WebLinkAbout03/09/04• • G -N ct CC U "Show me a happy person and I'll show you a busy one." - B. C. Forbes AGENDA REGULAR MEETING HERMOSA BEACH CITY COUNCIL Tuesday, March 9, 2004 - Council Chambers, City Hall 1315 Valley Drive Regular Session - 7:10 p.m. Closed Session - Immediately following Regular Session MAYOR Michael Keegan MAYOR PRO TEM Art Yoon COUNCIL MEMBERS Sam Y. Edgerton J. R. Reviczky Peter Tucker CITY CLERK Elaine Doerfling CITY TREASURER John M. Workman CITY MANAGER Stephen R. Burrell CITY ATTORNEY Michael Jenkins All council meetings are open to the public. PLEASE ATTEND. The Council receives a packet with detailed information and recommendations on nearly every agenda item. Complete agenda packets are available for public inspection in the Police Department, Fire Department, Public Library, Office of the City Clerk, and the Chamber of Commerce. During the meeting, a packet is also available in the Council Chambers foyer. City Council agendas and staff reports are available for your review on the City's web site located at www.hermosabch.org CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL ANNOUNCEMENTS PRESENTATIONS PRESENTATION BY WATER REPLENISHMENT DISTRICT 1 • a CLOSED SESSION REPORT FOR MEETING OF FEBRUARY 24, 2004: NO REPORTABLE ACTIONS. PUBLIC PARTICIPATION: Although the City Council values your comments, the Brown Act generally prohibits the Council from taking action on any matter not listed on the posted agenda as a business item. 1. ORAL AND WRITTEN COMMUNICATIONS Members of the public wishing to address the City Council on any items within the Council's jurisdiction, or to request the removal of an item from the consent calendar, may do so at this time. Comments on public hearing items are heard only during the public hearing. Comments from the public are limited to three minutes per speaker. Members of the audience may also speak: 1) during discussion of items removed from the Consent Calendar; 2) during Public Hearings; and, 3) during discussion of items appearing under Municipal Matters. The City Council acknowledges receipt of the written communications listed below. No action will be taken on matters raised in written communications. The Council may take action to schedule issues raised in oral and written communications for a future agenda. Citizens with comments regarding City management or departmental operations are requested to submit those comments to the City Manager. NO WRITTEN COMMUNICATIONS 2. CONSENT CALENDAR: The following more routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless a Council member removes an item from the Consent Calendar. Items removed will be considered under Agenda Item 4, with public comment permitted at that time. (a) Recommendation to approve minutes of the regular meeting of the City Council held on February 10, 2004. (b) Recommendation to ratify check register and to approve cancellation of certain checks as recommended by the City Treasurer. (c) Recommendation to receive and file Tentative Future Agenda Items. • • (d) Recommendation to deny the following claim and refer it to the City's Liability Claims Administrator. Memorandum from Personnel Director/Risk Manager Michael Earl dated March 2, 2004. Claimant: Harris, Elijah Date of Loss: 11-30-03 Date Filed: 02-23-04 (e) Recommendation to receive and file the action minutes of the Public Works Commission meeting of February 18, 2004. (1) Recommendation to award contract for the City Hall Handrail Project to ATR Technologies, Inc., Pomona, California, based upon their lowest responsible bid of $28,350.00; authorize the Mayor to execute and the City Clerk to attest the construction contract sublect to approval by the City Attorney; and, authorize the Director of Public Works to make minor changes as necessary within the contingency of $3,000. Memorandum from Public Works Director Richard Morgan dated March 2, 2004. Recommendation to authorize a three-year extension of the maintenance contracts with both U.S. Landscapes, Inc. for landscape maintenance services and Eklund's BLASTOFF for steam cleaning services. Memorandum from Public Works Director Richard Morgan dated March 2, 2004. (h) Recommendation to adopt resolution approving the Memorandum of Understanding between the City and the Hermosa Beach Police Officers' Association — Police Officers and Police Sergeants Bargaining Group. Memorandum from Personnel Director/Risk Manager Michael Earl dated March 4, 2004. Recommendation to accept donations of $800 from the Civic Light Opera of South Bay Cities and the Hermosa Beach Playhouse to be used for a Cyclorama to used in the Hermosa Beach Civic Theatre; and, $1200 from the Women's Club of Hermosa Beach to be used for the purchase of a Tempest Power fan for use by the Fire Department. Memorandum from Finance Director Viki Copeland dated March 4, 2004. (g) (i) • • 3. CONSENT ORDINANCES a. ORDINANCE NO. 04-1238 — "AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING THE ZONING ORDINANCE, SECTIONS 17.04.040,17.10.020K.2,17.12.080B1 17.14.080B AND 17.16.080B, TO DEFINE "TRELLIS" AND TO CLARIFY THE COVERED OPEN SPACE REQUIREMENTS IN MULTI -FAMILY ZONES." For adoption. Memorandum from City Clerk Elaine Doerfling dated March 3, 2004. 4. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION * Public comments on items removed from the Consent Calendar. 5. PUBLIC HEARINGS - TO COMMENCE AT 7:30 P.M. a. CONSIDERATION FOR APPROVAL OF 2004 COMMERCIAL SPECIAL EVENTS INCLUDING: • GQ Beach Games (IMG), May 743-2004- • EVP Tour Pro Am Beach Volleyball Tournament, June 19, 2004 • AVP Hermosa Open Beach Volleyball Tournament, July 22-25, 2004 • Hermosa Beach Triathlon (MESP), October 10, 2004 • Great Autos of Yester Year Car Show, May 2, 2004 • Amateur Athletic Union (AAU) Youth Volleyball Tournament, July 10-11, 2004 • Hermosa Beach Art Walk, June 24, July 30, and August 26, 2004 • So Cal Foundation for Children Beach Volleyball Tournament, August 7, 2004 • Aloha Days Surf Contest & Festival, August 14-15, 2004 • Hermosa Shorts Film Festival, August 20, 2004 • `Surfin' Hermosa 2004, Public Art Display — summer months 2004 • World Aids Day, November 28, 2004 • Volcom Sea Slug Youth Surf Contest, December 11, 2004 RECOMMENDATION: Review proposed calendar of special events; select events for approval; and, determine which requests for fee waivers should be granted. b. NUISANCE ABATEMENT OF PROPERTY AT 24 8" STREET. Memorandum from Community Development Director Sol Blumenfeld dated March 4, 2004. (Continued from meeting of February 10, 2004) RECOMMENDATION: Direct staff to proceed with the nuisance abatement by adopting resolution. 1 ' '•1.F s • 6. MUNICIPAL MATTERS a. PROJECT NO. CIP 00-630 PIER RENOVATION, PHASE III — RECEIVE PRESENTATION. Memorandum from Public Works Director Richard Morgan dated March 2, 2004. RECOMMENDATION: Receive presentation by Purkiss-Rose RSI. b. MULTI-YEAR AGREEMENT BETWEEN THE CITY AND THE HERMOSA BEACH CHAMBER OF COMMERCE CONCERNING THE FIESTAS IIERMOSA. Memorandum from City Manager Stephen Burrell dated February 24, 2004. RECOMMENDATION: Review and approve agreement with the Chamber of Commerce and authorize the Mayor to sign on behalf of the City. 7. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER NONE 8. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL NONE 9. OTHER MATTERS - CITY COUNCIL Requests from Council members for possible future agenda items: Recommended Action: 1) Vote by Council whether to discuss this item; 2) refer to staff for a report back on a future agenda; or, 3) resolution of matter by Council action tonight. NONE ANNOUNCEMENT IN OPEN SESSION OF ITEMS TO BE DISCUSSED IN CLOSED SESSION AS FOLLOWS: 1. MINUTES: Approval of minutes of Closed Session meeting held on February 24, 2004. • i 2. CONFERENCE WITH LEGAL COUNSEL The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. Existing Litigation: Government Code Section 54956.9(a) Name of Case: City of Hermosa Beach v. City of Redondo Beach Case Number: BS075570 3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Government Code Section 54957 Title: City Manager ADJOURN TO CLOSED SESSION RECONVENE TO OPEN SESSION ORAL ANNOUNCEMENTS ADJOURNMENT 6 WATER REPLENISHMENT DISTRICT OF SOUTHERN CALIFORNIA Presentation to the Hermosa Beach City Council March 9, 2004 Groundwater Stored in Aquifers AR TISIAN WELL WATER TABLE WELL FLOWING ARTESIAN WELL I. WAT ARTESIAN-AOUIFIER RECHARGE AREA Basin History: 1900s -1950s • Groundwater pumping exceeded natural rainfall and recharge (Overdraft). • Result: ♦ Water levels dropped drastically. ♦ Wells went dry. ♦ Saltwater intrusion occurred. ♦ Future supplies threatened. 1 z 10 -10 -30 -50 -70 -90 110 WEST COAST BASIN KEY WELL \\\ BASIN OVERDRAFT "tet Y U) o� a a a a U IL U U Dat. CENTRAL BASIN KEY WELL -10 -20 ? -30 ti ti -40 w3 -50 -60 -70 -80 a LL r 4 I A A LL > Solutions ■ WRD formed in 1959 to provide artificial groundwater replenishment to make up the overdraft and to protect water quality ■ Court adjudication of groundwater basins (1960s) limited allowable pumping. ■ LA County Flood Control District installed injection wells along the coast to stop saltwater intrusion. What Does WRD Do? ■ WRD manages the basins by: ♦ Groundwater replenishment ♦ Prevent seawater intrusion ♦ Monitor groundwater quantity and quality ♦ Groundwater contamination prevention and clean-up programs • • Forebay 1 Pressure Area (unconfined aquifers) I (confined aquifers) Replenishment Water Types & Costs • Stormwater - FREE, but limited. • Recycled water for spreading ($15/90. • Imported water for spreading ($270/af). • Recycled water for barriers ($430/a f). • Imported water for barriers ($510/at). • Replenishment assessment levied on groundwater production to pay for the water. Spreading Ground ..,r Wu...NRI IARNIIR FRGNGT emir,arINFID h WATER REFLENISNNENT CISTRICT Ji SOUTHERN C*LIFORVIA S 0 • • N Alamitos Barrier ..ONRD REFLENISNVENT CISTI !CT )F SOUTNERE CALIFORVI/ 41111. Seawater intrusion r3ai ii r��J!>j��r J �`J� PLiffJ pJfiJ iCJ!UJJifJritifn Sea Level Seawater Intrusion c;UPJ t�JJ Aqui r J \JV1 -ri P!JtnJp1IJ J Ocean 4111. Brackish Water r ''JY -9 gar -r,, ',l See Level rra--_-,f, 'J rtar AfdLiJf'ar if]tfLiEJDfJ r dliz.1fJf:JIJJ Brackis Agglik Water rr�r, ',J'l;rt er Seawater Intrusion (3�i i i] .Af.p.1ifS'r - PLIMpiriJ :;.w1wd J1.1jE)�t1 ri Ocean `� `'J`J:rt.r-ra1JJ,:: I i`J�1r�r Sea Level sr_in cl9 cl rmL'i:J_ifl BJP. tS...9r (-'lirJe i.•::.1- RI 1.1.11 1.) Sea Level .ra ri `�`J �t�r Seawater Intrusion ciry_;.1L t'sii r\rj! JJ7sr - P is!];JJsi J �1ri d.1 inj c ri D11 Ocean ar.,:;>>i,.::).n ''1`J -.4s, --,,r `'J`J:rt.r-ra1JJ,:: I rr�.,_;ri '1/,--i Sea Level sr_in cl9 cl rmL'i:J_ifl BJP. tS...9r (-'lirJe i.•::.1- RI 1.1.11 1.) • • f Robert W Goldsworthy Desalter The desalter will remove more than 2,000 gallons of salty water per minute from the drinking water supply. More than a billion gallons of clean, safe drinking water will be added to the water supply annually. The desalter works through a reverse osmosis treatment. Salty water extracted from the aquifer is forced through reverse osmosis membranes and the salt is removed from the water. Leo J. Vander Lans Water Treatment Facility This facility treats water from the Long Beach Water Reclamation Plant using microfiltration, reverse osmosis, and ultraviolet light. Once treated, the water will be blended with imported potable water and pumped into the Alamitos Seawater Barrier. a 10 -10 -30 -50 -70 -90 -110 WEST COAST BASIN KEY WELL o 0 or. -10 -20 -30 -4050 -60 -70 -80 v a a m N LL LL Results of replenishment and adjudication (rising water levels, increased storage) CENTRAL BASIN KEY WELL 1 LL c n 0 4 A Regional Groundwater Monitoring • WRD has constructed a network of monitoring wells throughout the District (215 wells at 41 locations) • Regularly sample the wells to determine groundwater quality and quantity Regional Groundwater Monitoring Program so • 215 monitoring wells at 41 locations Other Data Sources ■ DHS - Title 22 production well water quality data • DWR - Imported water volume data • County DPW - Stormwater conservation data • RWQCB and EPA - Hazardous waste sites data Monitoring Gographical Information (GUS) GIS Provides Enhanced Basin Management Groundwater Elevation Map Series Well Production Map Series Regional Groundwater Monitoring Report „., GROUNDWATER MONITORING REPORT Water Quality Map Series Engineering Survey & Report Safe Drinking Water Program This WRD program helps groundwater pumpers put wells back into service that were deactivated due to contamination. Safe Drinking Water Program • Grant and loan program to treat volatile organic compounds (VOCs), non-VOC primary and secondary standard constituents • Benefits J JIII,JrJ �� JY'J!lfJsJWW�JST £J!JtJJJLty by !JIII !l srJ rJ if OM SIJd 1.151altl .‘_.)Ill I: WE-ftE! J!I,J;J y JI "sIl7JCS�. s"1i9.1 ) Pre %8Il L JJJ rJ J CJ Jl r: JIl JmirJ "sl !I JIJ rJ J SIJ JJ. ti%e J s Safe Drinking Water Program Existing treatment ��j j � " • Additional treatment facilities consideration Treatment facilities in progress Safe Drinking Water Program Safe Drinking Water Program ■ Eleven treatment facilities online • Four projects in design and/or construction stages J r th % iJ Fiat' s Drink -My JYsl .er iJfJ jrslltl It ss"I ; r9 t! Jrtl .d sl ppraZI II sl t 9Jy 5,5 billionI j IJJJtIT of WE-li.9.r iJ9r y9s"I! for,J JIfI JJtl rJ JII JJ ?J fJ JIIL Looking to the Future • Optimize basin management through storage and conjunctive programs. • Ensure drought protection. • Ensure high quality groundwater. • Minimize replenishment costs. • Continue public education. • • Questions? www.wrd.org • MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Tuesday, February 10, 2004, at the hour of 7:15 p.m. PLEDGE OF ALLEGIANCE — Kent Allen ROLL CALL: Present: Edgerton, Reviczky, Tucker, Yoon, Mayor Keegan Absent: None ANNOUNCEMENTS — Councilmember Tucker said the subcommittee met last week and the week before with the pier project architects to go over changes and hoped they would come back with a reasonable, affordable plan so that a bid request can go out and the new facility can be completed in less than a year. Mayor pro Tempore Yoon said last night the League of Women Voters and Leadership Hermosa sponsored a debate on upcoming state ballot measures, which will be shown on Cable TV Channel 10 several times before the March election. Mayor Keegan announced the Last Saturday Puppet Theater performances on February 28 in the Second Story Theater at the Community Center. CLOSED SESSION REPORT FOR MEETING OF JANUARY 27, 2004: No reportable actions. PUBLIC PARTICIPATION: 1. ORAL AND WRITTEN COMMUNICATIONS a. Letter from Jennifer Alvarado, President Emeritus of the Hermosa Beach Education Foundation, regarding the "Surfin' Hermosa 2004" Art Project. Coming forward to address the Council on this letter was: Jana Courtney — Hermosa Beach Education Foundation, requested Council support of this special event co -hosted by the Hermosa Beach Arts Foundation; said sponsors were being sought; and the plan was to display, on Hermosa and Pier Avenues in July and August, full-sized surfboards transformed into works of art by local artists and then sold at a silent auction. (City Manager Burrell said this special event had been approved by the Parks and Recreation Commission at its last meeting and would be on the Council's agenda for March 9.) Coming forward to address the Council at this time was: Jay Russell — Hermosa Beach, spoke in support of preserving the house at 100 The Strand (Item 5a on the agenda), stating the importance of retaining the City's history, culture and charm; urged the Council to use whatever power it had to save the house. City Council Minutes 02-10-04 Page 11325 2 a, I, • • 2. CONSENT CALENDAR: Action: To approve the consent calendar recommendations (a) through (I), with the exception of the following item, which was removed for discussion in item 4, but is shown in order for clarity: (f) Tucker. Motion Yoon, second Reviczky. The motion carried by a unanimous vote. (a) RECOMMENDATION TO APPROVE THE MINUTES OF THE REGULAR MEETING HELD ON JANUARY 13, 2004. Action: To approve as presented the minutes of the Regular City Council meeting held on January 13, 2004. (b) RECOMMENDATION TO RATIFY CHECK REGISTER NOS. 35525 THROUGH 35654, AND TO APPROVE THE CANCELLATION OF CHECK NOS. 35158 AND 35509 AS RECOMMENDED BY THE CITY TREASURER. Action: To ratify the check register. (c) RECOMMENDATION TO RECEIVE AND FILE TENTATIVE FUTURE AGENDA ITEMS. Action: To receive and file tentative future agenda items, as presented. (d) RECOMMENDATION TO RECEIVE AND FILE THE DECEMBER 2003 FINANCIAL REPORTS: 1) Revenue and expenditure report; 2) CIty Treasurer's report; and 3) Investment report. Action: To receive and file the December 2003 financial reports. (e) RECOMMENDATION TO ADOPT A RESOLUTION ACKNOWLEDGING THE RECEIPT, FILING AND APPROVAL OF THE ANNUAL STATEMENT OF INVESTMENT POLICY AND DELEGATING INVESTMENT AUTHORITY TO THE CITY TREASURER FOR THE YEAR 2004. Memorandum from City Treasurer John Workman dated January 29, 2004. Action: To approve the staff recommendation to adopt Resolution No. 04- 6324, entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, ACKNOWLEDGING THE RECEIPTI FILING AND APPROVAL OF THE ANNUAL STATEMENT OF INVESTMENT POLICY AND DELEGATING INVESTMENT AUTHORITY TO THE CITY TREASURER FOR THE YEAR 2004." Although this item was not pulled for discussion, at the request of Council, City Treasurer John Workman came forward and responded to questions, City Council Minutes 02-10-04 Page 11326 stressing that safety and liquidity were most important and that yields were simply low right now and would be considered carefully as things change, and noting that he was going to Oxnard tomorrow to hear a financial forecaster and then would be at Cal Poly Pomona on Thursday and Friday for all -day sessions of what to expect in the future. (0 RECOMMENDATION TO RECEIVE AND FILE THE ACTION MINUTES OF THE PUBLIC WORKS COMMISSION MEETING OF JANUARY 21, 2004. This item was removed from the consent calendar by Councilmember Tucker for separate discussion later in the meeting concerning item 6b (speed humps on 24th Place), in order to suggest that the stealth machine be used to check speed and that a full study be made to ensure that the best locations for the humps on that street are chosen. City Manager Burrell said that the item would be on the Council agenda of March 9 with a full report. Action: To receive and file the action minutes of the Public Works Commission meeting of January 21, 2004. Motion Tucker, second Edgerton. The motion carried by a unanimous vote. RECOMMENDATION TO REJECT THE ONLY BID RECEIVED FOR THE CITY HALL HANDRAIL PROJECT NO. 007-04 AND AUTHORIZE STAFF TO RE -ADVERTISE FOR BIDS. Memorandum from Public Works Director Richard Morgan dated February 3, 2004. Action: To reject the only bid received and authorize staff to re -advertise for bids, as recommended by staff. (h) RECOMMENDATION TO AUTHORIZE THE PURCHASE OF FORTY-EIGHT (48) STI .45 CALIBER HANDGUNS FROM SHOOTERS CONNECTION INC. OF MIDDLETOWN, KENTUCKY IN THE AMOUNT OF $67,638 (INCLUDES TAX AND SHIPPING) AND APPROPRIATE $17,638 FROM THE CITIZENS OPTION FOR PUBLIC SAFETY (COPS) FUND. Memorandum from Police Chief Michael Lavin dated January 29, 2004. (g) (i) Action: To approve the staff recommendation to: 1) Authorize the purchase of forty-eight (48) STI .45 caliber handguns from Shooters Connection Inc. of Middletown, Kentucky in the amount of $67,638 (includes tax and shipping); and 2) Appropriate $17,638 from the Citizens Option for Public Safety (COPS) fund. RECOMMENDATION TO ADOPT RESOLUTION APPROVING A PRE-TAX PAYROLL DEDUCTION PLAN FOR SERVICE CREDIT PURCHASES. Memorandum from Finance Director Viki Copeland dated February 4, 2004. City Council Minutes 02-10-04 Page 11327 (I) • • Action: To approve the staff recommendation to adopt Resolution No. 04- 6325, entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING A PRE-TAX PAYROLL DEDUCTION PLAN FOR SERVICE CREDIT PURCHASES." RECOMMENDATION TO ADOPT RESOLUTION APPROVING FINAL MAP #26262 FOR A THREE -UNIT CONDO AT 300 HERMOSA AVENUE. Memorandum from Community Development Director Sol Blumenfeld dated February 3, 2004. Action: To approve the staff recommendation to adopt Resolution No. 04- 6326, entitled " A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, GRANTING APPROVAL OF FINAL PARCEL MAP NO. 26262 FOR A THREE -UNIT CONDOMINIUM PROJECT LOCATED AT 300 HERMOSA AVENUE, HERMOSA BEACH, CALIFORNIA." (k) RECOMMENDATION TO RECEIVE AND FILE A REPORT OF CUSTOMER SERVICE SURVEYS/COMPLAINTS. Memorandum from City Clerk Elaine Doerfling dated February 4, 2004. Action: To receive and file the February report of Customer Service Surveys/Complaints, as recommended. RECOMMENDATION TO DENY THE FOLLOWING CLAIM AND REFER IT THE CITY'S LIABILITY CLAIMS ADMINISTRATOR. Memorandum from Personnel Director/Risk Manager Michael Earl dated February 4, 2004. Claimant: Roberts, Cecil; Roberts, Grace; Roberts, Cecil Jr.; Hur, Marvin; Hur, Connie Date of Loss: 09-20-03 Date Filed: 01-22-04 (I) (m) Action: To deny the claim and refer it the City's Liability Claims Administrator as recommended by staff. RECOMMENDATION TO APPROVE PERSONNEL COMPLAINT FORM. Memorandum from Personnel Director/Risk Manager Michael Earl dated February 5, 2004. Action: To approve the personnel complaint form as recommended by staff. 3. CONSENT ORDINANCES - None 4. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION City Council Minutes 02-10-04 Page 11328 Item 2(f) was heard at this time but is shown in order for clarity. Public comments on items removed from the consent calendar are shown under the appropriate item. 5. PUBLIC HEARINGS a. HISTORIC RESOURCE NOMINATION OF PROPERTY LOCATED AT 100 THE STRAND AND AUTHORIZATION TO STUDY PROPERTY FOR HISTORIC DESIGNATION. Memorandum from Community Development Director Sol Blumenfeld dated February 3, 2004. Supplemental letters from Michael Moore dated February 5, 2004, from Chuck Thomka dated February 6, 2004, and from Candace Gates dated February 9, 2004. Community Development Director Blumenfeld presented the staff report and responded to Council questions. City Manager Burrell and City Attorney Jenkins also responded to Council questions. The public hearing opened at 7:52 p.m. Coming forward to address the Council on this item were: Gary Brutsch — Hermosa Beach, said that voluntary versus non -voluntary historic preservation designation was an important issue; said the property owners would lose value if this designation were made, and real estate brokers would have another disclosure to make; Ann Maynard — Hermosa Beach, said she moved from Rhode Island and had seen many local government mistakes there; said the long time owner of the property should have requested an historical site designation when she owned it; that the first buyer kept his promise but the second buyer was at risk to lose a lot of money unless the City reimburses him; Bob Raspison — Hermosa Beach, stated his expertise in engineering, law and real estate; said he owned five parcels in the City, with seven structures, most about the age of this house; said that he believed in renovating but did not feel the current owner of this house was interesting in taking care of the plumbing, wiring, termite, and foundation problems that must exist; said the owner paid a high price for the house and should be allowed to do what he wanted, unless the City wanted to buy it; Stacy Fisher — Hermosa Beach, said the city was more quaint when she was growing up; said change was inevitable and the city still had charm but was fighting a losing battle with the building of palaces to replace vintage beach homes; urged the Council to preserve the spirit and character of Hermosa; Jav Hart — Hermosa Beach, described a nice, well-maintained, interesting apartment building built in the 1920's or 1930's near his home that was torn down to build four condos, which he felt were an eyesore; said that the Planning Commission and the City Council represent the people of Hermosa Beach and should send a message to developers that they should look elsewhere when looking for a community to ruin; City Council Minutes 02-10-04 Page 11329 Shane McColgan — Hermosa Beach, said he purchased a home built somewhere between 1927 and 1930 and was restoring it to live in; cited mold, rotten studs, and other problems; said the current owner should not be penalized by asking him to do more than build the new construction he had planned; John Hales — Hermosa Beach, said he was speaking as a resident and as a Hermosa Beach Historical Society Board member, spoke of Sanborn fire_ insurance maps which showed great details, and said this home appears on a map published in 1927; discussed the preservation ordinance of 1998 which saved the outside of the Bijou Theater; said this house was not on the list of possible historical structures and suggested that the list be updated every five years; said the structure was an interesting old house with its unique lighthouse architecture, but the long-time owner had not chosen to take advantage of the process to obtain a historic designation and therefore, the present owner should be allowed to do what he wanted; Michael Moore — Hermosa Beach, expressed concern on behalf of some of his neighbors and himself regarding the need to trim trees on the property that are blocking views; Eric Sage — Hermosa Beach, said he bought his 888 -square foot home built in 1924 from the original owner who provided him with a Daily Breeze article describing how coworkers donated their services to build the home for the widow of their deceased friend; said the home required a lot of work but he appreciated the history and money does not buy happiness; said old homes that were remarkable should be preserved but did not feel that the current owner of this home should have to suffer financially; Jeff Hirsch — Hermosa Beach, said he could see both sides of the issue, but the current owner should not be denied his expected profits; expressed disappointment over the disappearance of beach bungalows; suggested the Council form a research group with the Historical Society, Leadership Hermosa and developers to prevent the loss of the older homes; Steve Goldberg, — attorney for current property owner William Campbell, said there were a lot of quaint old homes in the City but property values had gone up because of the new larger homes; said denial of property rights without just compensation is not constitutional; pointed out that this house was never on a list but is now the subject of interest by the Council and residents who want to designate it as historical; said the new home won't be an eyesore because it is being designed by one of the best architects in the area; said only a developer would have paid the long-time owner the amount she received; said the new owner agrees it is a beautiful home but it would cost in the hundreds of thousands of dollars to restore; Matt Tuance — Hermosa Beach, said it was unfair to expect the current owner to suffer a financial loss but there were public funds available for restoration, particularly if it could be proved that this was a working lighthouse in the 1930's; said not all old houses should be saved, but this one is unique, an anchor for the City as the first house one approaches on the Strand from Redondo Beach and one that it is recognizable from a boat in the ocean in the blur of the other buildings; City Council Minutes 02-10-04 Page 11330 Raiu Chhrabia — said he was the real estate broker who represented William Campbell in the purchase of the home; said Mary Zachary did not choose to seek historical status for this house and it was not fair for the new owner to lose money; said as a real estate broker, it was important to him to know which homes were considered historical so that he did not have other clients who found themselves in this situation; said that he took pride in his work and that houses being built today will be considered historically important in 100 years; Lori Herold — Hermosa Beach, said she was fond of this house, had lived there a few years ago but the property had changed hands several times recently, selling for $2.4 million and then $2.5 million; said she was a friend of Mary Zachary but thought she should have sought historical status before she. sold the property; said the current owner should be compensated for lost profit and the cost of the home since he may not have purchased it if it had been considered historical because of the development restrictions placed on such a structure; Dolly Zachary Rouse — daughter of Mary Zachary, said she listened to the tapes of the January 27 meeting when her mother said she had just spoken to the new owner and he said that he wanted to save the house but the City was going to require that it be torn down; said her mother was trying to help Mr. Campbell and was being unfairly portrayed; and Sam Perrotti, Hermosa Beach, Planning Commissioner, suggested that it might be more efficient to have the Commission review and study situations such as this and then present a report and recommendation to the Council. The public hearing closed at 8:45 p.m. Action: To rescind the nomination of this house for historical preservation Motion Edgerton, second Tucker. The motion carried by a unanimous vote. Further Action: To direct staff and Planning Commission to develop a plan to preserve old houses; to investigate why Redondo Beach's volunteer plan seems to provide many requests for historical preservation; and to make available to the public information about financial incentives, tax benefits, and possible variances to preserve older homes. Motion Reviczky, second Mayor Keegan. The motion carried by a unanimous vote. The meeting recessed at 9:10 p.m. The meeting reconvened at 9:40 p.m., with item 5(b). b. DETERMINATION OF WHETHER OR NOT THE PROPERTY AT 24 EIGHTH STREET CONSTITUTES A PUBLIC NUISANCE AND CONSIDERATION OF NUISANCE ABATEMENT. (Continued from meeting of January 13, 2004. Memorandum from Community Development Director Sol Blumenfeld dated February 2, 2004. City Council Minutes 02-10-04 Page 11331 • • Community Development Director Blumenfeld presented the staff report and responded to Council question. City Attorney Jenkins and City Manager Burrell also responded to Council questions. The public hearing opened at 9:59 p.m. Coming forward to address the Council on this item was: Gary Brutsch — Hermosa Beach, said he was a neighbor and had offered to buy the property about five years ago because the house looked so bad, but the owner did not want to sell; said he was also concerned about rats; said a fence would not solve the problem and would only draw more attention to the attractive nuisance of an uninhabited house; said he hoped the house was in escrow but even then conditions might not improve for some time; said if the city put a lien on the property for refurbishment costs, the property could not change hands until the lien was paid The public hearing closed at 10:01 p.m. Action: To continue the item to the March 9 meeting and direct staff to proceed with the entry warrant and to renotice the property owner with a certified letter. Motion Reviczky, second Edgerton. The motion carried by a unanimous vote. c. TEXT AMENDMENT REGARDING LIMITATIONS OF OPEN SPACE COVERAGE FOR TRELLIS STRUCTURE. Memorandum from Community Development Director Sol Blumenfeld dated February 10, 2004. Action: To continue this hearing to the meeting of February 24, 2004, as recommended by staff. Motion Yoon, second Tucker. The motion carried by a unanimous vote. d. TEXT AMENDMENT REGARDING STATE MANDATED DENSITY BONUS ORDINANCE. Memorandum from Community Development Director Sol Blumenfeld dated February 4, 2004. Community Development Director Blumenfeld presented the staff report and responded to Council question. City Attorney Jenkins also responded to Council questions. The public hearing opened at 10:21 p.m. As no one came forward to address the Council on this item, the public hearing closed at 10:21 p.m. Action: To approve the staff recommendation to waive full reading and introduce Ordinance No. 04-1237, entitled "AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING THE HERMOSA BEACH ZONING ORDINANCE RELATING TO THE GRANTING OF DENSITY BONUSES FOR PROJECTS WITH AFFORDABLE HOUSING." City Council Minutes 02-10-04 Page 11332 Motion Reviczky, second Mayor Keegan. The motion carried, noting the dissenting votes of Edgerton and Yoon. e. TEXT AMENDMENT TO CLARIFY THE DISTINCTION BETWEEN RESTAURANTS AND SNACK SHOPS. (Continued from meeting of January 13, 2004) Memorandum from Community Development Director Sol Blumenfeld dated January 20, 2004. Community Development Director Blumenfeld presented the staff report and responded to Council question. City Manager Burrell also responded to Council questions. The public hearing opened at 10:30 p.m. As no one came forward to address the Council on this item, the public hearing closed at 10:30 p.m. Action: To refer the issue, along with Council suggestions, to the Planning Commission for review and recommendation. Motion Edgerton, second Mayor Keegan. The motion carried by a unanimous vote. 6. MUNICIPAL MATTERS a. MID YEAR BUDGET REVIEW 2003-04. Memorandum from Finance Director Viki Copeland dated January 28, 2004. Letter from Julian Katz submitted February 10, 2004. Finance Director Copeland presented the staff report and responded to Council questions. City Manager Burrell and City Attorney Jenkins also responded to Council questions. Coming forward to address the Council on this item was: Julian Katz - Hermosa Beach, representing the Hermosa Beach Lawn Bowling Club, referred to his letter requesting $4,000 to refurbish the playing surface for the lawn bowlers; submitted photographs showing bare ground with sparse grass. Proposed Action: To put $4,000 into the budget, allocated to reseed the lawn as needed, using money out of the railway right of way funds, which can be used only for parks. Motion Reviczky. The motion died for lack of a second Action: To refer the matter to the Parks & Recreation Commission for review and recommendation. Motion Edgerton, second Mayor Keegan. The motion carried, noting the dissenting vote of Yoon. Further Action: To approve the staff recommendation to: City Council Minutes 02-10-04 Page 11333 • • 1) Approve the revisions to estimated revenue, appropriations, budget transfers and fund balances as shown in the Budget Summary and Revenue Worksheet; and 2) Approve a change to the year-end transfer of unspent funds to allocate amounts to the Compensated Absences Fund, to the Capital Improvement Fund, to the Insurance Fund and to a new Retirement Stabilization Fund; and to transfer any funds in excess of the City's goal in the Contingency Fund to the new Retirement Fund. Motion Reviczky, second Tucker. The motion carried by a unanimous vote. At 11:01 p.m., the order of the agenda moved to item 7.b. b. REPORT ON THE STRAND BY THE POLICE DEPARTMENT. Memorandum from Police Chief Michael Lavin dated February 2, 2004. Police Chief Lavin presented the staff report and responded to Council questions. City Attorney Jenkins also responded to Council questions. Coming forward to address the Council on this item were: Jeff Duclos — Hermosa Beach, addressed his written response to the Police Chief's analysis; said that he walked the Strand daily and disagreed that the speed limit signs should be removed; said this was a mixed use area, that pedestrians had the right of way, and the speed limit should be reduced to 8 mph; said Hermosa's Strand was different than in Redondo Beach and Manhattan Beach, more like San Diego, where stepped-up enforcement had increased safety; thought lower signs would be more effective; said the General Plan, which address bike trails, and the Economic Review Committee, which recommended a more pedestrian friendly community, should be consulted; urged the Council to request a bicycle study; John Hales — Hermosa Beach, supported shortening the walk zone; suggested returning the portable signs that indicate the beginning and end of the walk zone; said the yellow line in the center of the Strand needed to be refreshed before each summer season; Skip Blomer — Hermosa Beach, agreed with the Chief's recommendations; said he had been riding his bike on the Strand for 14 years; confirmed the radar equipment did not record speeds under 11 mph so was not effective for tracking the speed of most Strand traffic; said the rotating red lights often did not work and tourists did not know the meaning of the lights; said some bike riders go through the park to avoid the walk zone; suggested moving the walk zone closer to the hotel; said skaters often moved faster than bike riders; said motorized scooters were not allowed on the Strand; Vic Cooper — Torrance, said he rode to work every day on the Strand, which he considered a resource the Council should handle carefully; said the solution was to simply enforce, especially on the weekends, the current laws, including bikes without lights; agreed that motorized vehicles did not belong on the Strand; said a normal speed for a bike City Council Minutes 02-10-04 Page 11334 was 13-15 mph, but a safe speed always depended on conditions; said current signs were fine but people ignored them; suggested that bike riders who wanted to travel faster ride on the street. Action: To reduce the speed on the Strand to 8 mph and post it. Motion Edgerton, second Tucker. The motion carried by a unanimous vote. Further Action: To reduce the walk zone on the Strand from the current span between 10th Street to 15th Street to the span between 11th Street to 14th Street. Motion Mayor Keegan, second Edgerton. The motion carried, noting the dissenting vote of Tucker. Further Action: To increase enforcement of laws on the Strand. Motion Mayor Keegan, second Yoon. The motion carried by a unanimous vote. Further Action: To place sandwich boards on the Strand on the weekend to indicate the walk zone, and direct staff to report back on signage, including the use of sandwich boards. Motion Edgerton, second Yoon. The motion carried by a unanimous vote. At 12:18 a.m., the order of the agenda moved to item 8.a. 7. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER a. SB744 — CONSIDERATION OF TAKING A POSITION OF OPPOSITION ON THIS PROPOSED LEGISLATION. Memorandum from City Manager Stephen Burrell dated February 3, 2004. City Manager Burrell presented the staff report and responded to Council questions. Action: To take a position of opposition and direct that a letter be sent to the author and the City's State representatives and that staff track the bill. Motion Reviczky, second Yoon. The motion carried by a unanimous vote. At 11:33 p.m., the order of the agenda moved to item 6.b. b. REQUEST TO REVIEW THE BANNER PROGRAM. Supplemental memorandum from Public Works Director Richard Morgan dated January 5, 2004. City Manager responded to Council questions, stating that a meeting had been scheduled with CalTrans on Thursday, February 19 at 2:00 p.m. Coming forward to address the Council on this item were: City Council Minutes 02-10-04 Page 11335 • • Roger Bacon — Hermosa Beach businessman, said the poles, which were installed in the 1980's, flexed 12" on windy days, which can rip the banners; noted problems with the banners twice, which appeared to be caused by inferior, rusted wires covered in plastic; said he had a firm come out and survey the four poles and referenced a proposal from the company to replace them with poles resistant to high winds at a lower cost than the Public Works proposal; urged the Council to accept the proposal; said CalTrans' decision to not allow the banner location on Pacific Coast Highway was a major Toss of funds for the Education Foundation; said the use of a mesh fabric would not allow the words of the banner to be seen clearly; Carla Merriman — Chamber of Commerce executive director, said Director Morgan told her that CalTrans was probably not going to allow banners on Pacific Coast Highway, which leaves Aviation as the next best location; said sponsors of the Fiestas pay for the type of exposure provided by banners on a major thoroughfare and, understanding the need for fundraising for the schools, she requested allowing banners with sponsors' names for the two weeks before each Fiesta; said there were probably other non-profit groups which had the same need; and Heddi Sanders and Maria Flannigan — Co -Presidents of the Hermosa Beach Education Foundation, said a banner smaller than 4' x 40' would not allow enough space for the advertiser's name to appear prominently enough to be effective. Action: To continue the item until after the Cal Trans meeting, with a report back from the subcommittee, and further direction to consider the issue raised by Carla Merriman concerning the needs of the Chamber of Commerce and other non-profit community groups Motion Mayor Keegan, second Reviczky. The motion carried by a unanimous vote. 8. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL a. VACANCIES — BOARDS & COMMISSIONS — APPOINTMENT TO PLANNING COMMISSION TO FILL UNEXPIRED TERM DUE TO UNSCHEDULED VACANCY. Memorandum from City Clerk Elaine Doerfling dated February 4, 2004. City Clerk Doerfling presented the report. Action: To appoint Kent Allen to the Planning Commission to fill an unexpired term ending June 30, 2004. Motion Edgerton, second Reviczky. The motion carried. 9. OTHER MATTERS - CITY COUNCIL - None City Council Minutes 02-10-04 Page 11336 ANNOUNCEMENT IN OPEN SESSION OF ITEMS TO BE DISCUSSED IN CLOSED SESSION AS FOLLOWS: 1. MINUTES: Approval of minutes of Closed Session meeting held on January 27, 2004. 2. CONFERENCE WITH LABOR NEGOTIATOR Government Code Section 54957.6 City Negotiator: Stephen Burrell Employee Organizations: Hermosa Beach Police Officers Association Police Management Bargaining Group 3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Government Code Section 54957 Title: City Manager ' 4. CONFERENCE WITH REAL PROPERTY NEGOTIATOR Government Code Section 54956.8 a. Property: Two contiguous parcels fronting 2nd and 3rd streets, APN 4188-028-070 & 073 Negotiating Parties: Stephen Burrell and Crosswind Capital, Inc. Under Negotiation: Price & Terms of Payment ADJOURN TO CLOSED SESSION — The Regular Meeting of the City Council of the City of Hermosa Beach adjourned on Wednesday, February 11, 2004, at the hour of 12:22 a.m. to a Closed Session. RECONVENE TO OPEN SESSION — The Closed Session convened at the hour of 12:28 a.m. At 12:52 a.m., the Closed Session adjourned to the Regular Meeting. ORAL ANNOUNCEMENTS — There were no decisions made requiring a public announcement. ADJOURNMENT - The Regular Meeting of the City Council of the City of Hermosa Beach adjourned on Wednesday, February 11, 2004, at the hour of 12:53 a.m. to the Regular Meeting of Tuesday, February 24, 2004, at the hour of 7:10 p.m. City Clerk GittAA av *uty City Clerk City Council Minutes 02-10-04 Page 11337 vehlist Check Register Page: 1 02/19/2004 4:41:20PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor 35788 2/19/2004 12396 9 2/19/2004 10611 35790 35791 35792 35793 • Invoice PO # Description/Account Amount 2/19/2004 06290 2/19/2004 06827 2/19/2004 08630 2/19/2004 11575 ADELPHIA AFSS AIR SOURCE INDUSTRIES ALL CITY MANAGEMENT AVIS BNY WESTERN TRUST COMPANY 35794 2/19/2004 00894 BOHLIN, THOMAS 35795 2/19/2004 11518 BOTHE, DENISE 35796 2/19/2004 08482 BOUND TREE MEDICAL,LLC 821117899000 2201-15201 401450 1100 0100051905 97-1 97-2 Loma 2101-15211 2101-15213 02/10/2004 14392 Air Traffic Monitoring System/2/04 715-1206-4201 Registration/Diaz 001-2201-4317 Oxygen Tanks Filled/Jan 04 001-2201-4309 Total : Total : Total CROSSING GUARD SERVICES 7 001-2102-4201 Citation Refund 110-3302 136.80 136.80 25.00 25.00 133.80 133.80 3,344.58 Total : 3,344.58 Total : Bond/Myrtle Undergrounding 617-2252 Bond Payment/Loma Undergroun 618-2252 Lunches/Post Class 001-2101-4312 Lunches/Post Glasse 001-2101-4312 Total Total : Planning Comm/Transcriptions/1/ 001-4101-4201 875118 Medical Supplies/2/04 Total : I 35.00 35.00 24,679.53 28,064.13 52,743.66 16.00 24.00 40.00 294.00 294.00 2b vchlist Check Register Page: 2 02/19/2004 4:41:20PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice PO # Description/Account Amount 35796 2/19/2004 08482 BOUND TREE MEDICAL,LLC (Continued) 875533 001-2101-4309 Medical Supplies/2/04 001-2201-4309 Total : 475.11 234.62 709.73 .5797 2/19/2004 10533 BOZEMAN, JANINE 89650 Damage Deposit Refund 001-2111 50.00 Total : 50.00 35798 2/19/2004 12535 BROWN, KURT 89615 Refund / Room Rental Overpaymei 001-2111 15.00 Total : 15.00 35799 2/19/2004 07109 BURT, ADAM 4601-03618 Instructor Payment/8257 001-4601-4221 365.40 Total : 365.40 35800 2/19/2004 00261 CA PEACE OFFICERS ASSOCIATION 2101-15209 Tuition/Post Class/Bohlin/Janulewi 001-2101-4312 348.00 Total : 348.00 35801 2/19/2004 12111 CHACO, JOHN 4601-03619 Instructor Payment/8216 001-4601-4221 168.00 •Total : 168.00 35802 2/19/2004 00634 CHEVRON USA, INC. 789819208840 Gas Card Purchases/1/14-2/4/04 715-2101-4310 186.37 Total : 186.37 35803 2/19/2004 05935 CLEAN STREET 39192 CITY WIDE STREET SWEEPING 14466 001-3104-4201 15,029.42 39193 DOWNTOWN AREA CLEANING 14467 109-3301-4201 7,609.03 14467 001-6101-4201 2,814.31 Total : 25,452.76 35804 2/19/2004 09614 CONTINENTAL MAPPING SERVICE 20604 300' Noticing/2/2004 Page: 2 9 - vchiist Check Register Page: 3 0211912004 4:41:20PM CITY OF HERMOSA BEACH Bank code: boa Voucher Date Vendor Invoice PO # Description/Account Amount 35804 2/19/2004 09614 CONTINENTAL MAPPING SERVICE (Continued) 35805 2/19/2004 07809 CORPORATE EXPRESS • 001-4101-4201 2,221.00 Total : 2,221.00 49242245 Returned Merchandise/2/04 001-1208-4305 -95.28 49601526 Office Supplies/Feb 04 001-1208-4305 80.59 49709944 Office Supplies/2/04 001-1208-4305 84.86 49747723 Office Supplies/2/04 001-1208-4305 61.32 Total : 131.49 35806 2/19/2004 01390 DAPPER TIRE CO. 333560 Tire Purchase/2/04 715-26014311 163.79 333561 Tire Purchase/2/04 715-2601-4311 163.79 Total : 327.58 35807 2/19/2004 08359 DARE AMERICA MERCHANDISE MN -26969 Educational Materials/2/04 001-2101-4305 404.86 Total : 404.86 1108 2/19/2004 00154 DEPARTMENT OF ANIMAL CARE & 02/10/04 Shelter Services/Jan 04 110-33024251 322.00 Total : 322.00 35809 2/19/2004 10909 DIVERSIFIED RISK INSURANCE 4601-03615 Tulip Insurance/1/04 001-3897 279.99 Total : 279.99 35810 2/19/2004 11034 EKLUND'S BLAST OFF 3705 DOWNTOWN SIDEWALK STEA 14576 109-3301-4201 2,900.00 Total : 2,900.00 35811 2/19/2004 01294 EXECUTIVE -SUITE SERVICES INC. 1700-102B Janitorial Services/Jail/1/2004 Page: 3 3 vchlist Check Register Page: 4 02/19/2004 4:41:20PM CITY OF HERMOSA BEACH • Bank code: boa Voucher Date Vendor Invoke PO # Description/Account Amount 35811 2/19/2004 01294 EXECUTIVE -SUITE SERVICES INC. (Continued) 1700-106A 1703-105 1704-102 1705-102 1706-104A 1707-102 1861-042 1884-029 35812 2/19/2004 05125 GHASSEMI PETTY CASH, MARIA 1141-15230 001-4204-4201 750.00 Janitorial Services/Police Dept/1/2C 001-4204-4201 1,200.00 Janitorial Services/City Hall/1/2004 001-4204-4201 1,245.00 Janitorial Services/Base 3/1/2004 0014204-4201 290.00 Janitorial Services/Clark Bldg/1/20C 001-4204-4201 365.00 Janitorial Services/Community • 001-4204-4201 4,160.00 Janitorial Services/City Yard/1 /200 001-4204-4201 325.00 Janitorial Services/Bowling Green/1 001-4204-4201 195.00 Janitorial Services/So. Park/1/2004 001-4204-4201 55.00 Total : 8,585.00 Petty Cash Reimbursement/2/04 Page: 4 H vchlist Check Register Page: 5 02/19/2004 4:41:20PM / CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice PO # DescrlptlonlAccount Amount 35812 2/19/2004 05125 GHASSEMI PETTY CASH, MARIA (Continued) • 35813 2/19/2004 06797 GNADT, DAWN 4601-03616 014 2/19/2004 04108 HAZELRIGG RISK MGMT SERV, INC. 02/17/2004 35815 2/19/2004 00322 HERMOSA ANIMAL HOSPITAL #04 #06 35816 2/19/2004 02458 INGLEWOOD WHOLESALE ELECTRIC 195301-00 001-1121-4305 8.55 001-4202-4305 32.45 001-1202-4317 65.48 001-2101-4305 128.68 001-2101-4317 45.00 001-2201-4309 150.41 001-2201-4305 184.09 001-2201-4315 34.00 001-2201-4317 31.00 001-4101-4305 7.89 001-4201-4305 44.85 001-4601-4305 227.19 001-4601-4308 19.46 110-3302-4317 22.00 715-21014310 12.65 001-3904 54.52 Total : 1,068.22 Instructor Payment/# 8274 0014601-4221 1,431.50 Total : 1,431.50 Worker's Comp Claims/2/13/2004 705-12174324 3,747.52 Total : 3,747.52 Emergency Vet Services/2/04 110-33024201 Emergency Vet Services/1 /2004 110-33024201 Total : 35.00 35.00 70.00 Electrical Supplies/Jan 04 105-2601-4309 140.25 001-2021 2.64 001-2022 -2.64 Page: 5 5 vchlist Check Register Page: 6 02/19/2004 4:41:20PM CITY OF HERMOSA BEACH Bank code: boa Voucher Date Vendor Invoice PO # Description/Account Amount 35816 2/19/2004 02458 INGLEWOOD WHOLESALE ELECTRIC (Continued) • 195302-00 Electrical Suppiies/iian 04 105-26014309 25.50 001-2021 0.48 001-2022 -0.48 195387 Electrical Supplies/1/04 001-4204-4309 67.83 001-2021 1.28 001-2022 -1.28 195407-00 Electrical Supplies 105-2601-4309 63.23 001-2021 1.19 001-2022 -1.19 195435-00 Electrical Supplies/Feb 04 105-2601-4309 146.89 001-2021 2.77 001-2022 -2.77 Total : 443.70 35817 2/19/2004 02758 JANULEWICZ, ANGELA 2101-15210 Lunches/Post Class/3/4-3/05/04 001-2101-4312 Total : 35818 2/19/2004 10517 JH RECOGNITION 65157 2004 SERVICE AWARD PINS • 15124 001-1203-4201 Total : 35819 2/19/2004 12543 KAUFMAN, JEREMY 89821 Damage Deposit Refund 001-2111 89822 Damage Deposit Refund 001-2111 35820 2/19/2004 00850 L.N. CURTIS 6150008-00 Forest Fire Tent/Strike Team 001-2201-5401 Total : 16.00 16.00 496.31 496.31 10.00 90.00 100.00 101.76 Total : 101.76 Page: 6 vchlist Check Register Page: 7 02/19/2004 4:41:20PM CITY OF HERMOSA BEACH Bank code: boa Voucher Date Vendor Invoke PO # Description/Account Amount 35821 2/19/2004 07859 LACMTA 1204-15202 Bus Pass Sales/Feb 04 145-3403-4251 120.00 Total : 120.00 3822 2/19/2004 11065 LAOLAGI, ROSE 4601-03620 Instructor Payment/8194 • 001-4601-4221 1,039.50 4601-03621 Instructor Payment/8140,8141 & 81 001-4601-4221 598.50 Total : 1,638.00 35823 2/19/2004 09187 LASALLE NATIONAL BANK 27475 Bond Payment/Lower Pier/3/02/04 610-2252 10,887.50 Total : 10,887.50 35824 2/19/2004 12533 LEONARD, MANDI 89612 Refund For Room Rental/1/15/04 001-2111 5.00 Total : 5.00 35825 2/19/2004 11817 LINNELL, RICHARD 4601-03617 Instructor Payment/8154 001-4601-4221 1,008.00 Total : 1,008.00 35826 2/19/2004 07236 LITTLE CO. OF MARY HOSPITAL 0013274444 Prisoner Medical/1/14/04 • 0013321299 001-2101-4201 35.00 Prisoner Medical/1/24/04 001-2101-4201 35.00 0013353638 Prisoner Medical/1/31/04 001-2101-4201 35.00 0013367574 Prisoner Medical/2/01 /04 001-2101-4201 35.00 Total : 140.00 35827 2/19/2004 02564 LUNDRIGAN, KAY 1202-15220 2003 Assessment Rebate 105-3105 24.61 Total : 24.61 35828 2/19/2004 08665 MCHS GRAD NIGHT 1201-15199 Donation Grad Night 2004 Page: 7 7 vchlist Check Register Page: 8 02/19/2004 4:41:20PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice PO # Description/Account Amount 35828 2/19/2004 08665 35829 2/19/2004 01911 1,5830 2/19/2004 08170 35831 2/19/2004 12135 35832 2/19/2004 07041 35833 2/19/2004 09854 MCHS GRAD NIGHT MEDICAL INSTITUTE MUNICIPAL MAINT. EQUIPMENT NEIL ENTERPRISES, INC. NEWMAN, DOUGLAS NEXTEL COMMUNICATIONS .5834 2/19/2004 12540 OTA, MICHELLE 35835 2/19/2004 08144 PACIFIC ESTATES HOMES 35836 2/19/2004 07158 PEEK TRAFFIC SIGNAL (Continued) 475460 0026897 -IN 224508 1202-15222 959814312 15127 959814312-02 1204-15191 1141-15214 S1223945 001-1101-4319 1,000.00 Total : 1,000.00 Pre -Employment Medical Exams 001-1203-4320 Auto Mirrors/2/04 715-3302-4311 195.00 Total : 195.00 Total : Photo Supplies/Special Events 001-4601-4308 64.77 64.77 399.00 Total : 399.00 2003 Assessment Rebate 105-3105 12.30 Total : 12.30 REPLACEMENT PHONE E. FREE 001-4202-5401 241.99 Cell Phone Billing/Jan 04 001-4202-4304 416.81 Total : 658.80 Citation Refund/Overpayment 110-3302 Total : Work Guarantee Refund/4923 001-2110 Traffic Signal Maint/1/04 001-3104-4201 10.00 10.00 1,600.00 Total : 1,600.00 275.63 Total : 275.63 Page: 8 8 vchlist Check Register Page: 9 02/19/2004 4:41:20PM CITY OF HERMOSA BEACH Bank code: boa Voucher Date Vendor 35837 2/19/2004 01183 3,838 2/19/2004 11470 35839 2/19/2004 05379 35840 2/19/2004 03353 Invoice PO # Description/Account Amount .841 2/19/2004 12425 35842 35843 35844 2/19/2004 12259 2/19/2004 09951 2/19/2004 12534 PMW ASSOCIATES QUEST PRINTING RICHARDS, WATSON & GERSHON S.B.C.U. VISA SAN DIEGO PRECAST CONCRETE SAMSON, LAURA F. SANTA ANA COLLEGE SHABAF, PTAH 2101-15212 TuitionBohlin/Post Class/3/01-03/0 001-2101-4312 Total : 11137 PAPER FOR BUSINESS LICENS 15121 110-1204-4305 130723 130725 131072 131073 131074 9399 0096835 -IN 1202-15521 2201-14953 89622 Total : Legal Re: Compact Cities/Nov 04 001-1131-4201 Legal Re: Cal Compact Cities/11/ 001-1131-4201 Legal Re: Stop Oil/12/2003 001-1131-4201 Legal Re: Cable TV/Dec 04 001-1131-4201 Legal Re: Code Enforcement/Dec 001-1132-4201 350.00 350.00 198.18 198.18 99.90 14.27 9,667.39 877.50 205.00 Total : 10,864.06 Registration/Burrell 001-1201-4317 475.00 Total : 475.00 TRASH/RECYCLE CONTAINERS 14723 117-5301-5499 2003 Assessment Rebate 105-3105 8,524.84 Total : 8,524.84 Total : Registration/Mark Williams/ICS 20 001-2201-4317 Total : Refund of Overpayment for Rental 12.31 12.31 38.00 38.00 Page: 9 9 vchlist 02/19/2004 4:41:20PM Check Register CITY OF HERMOSA BEACH Page: 10 Bank code : boa Voucher Date Vendor 35844 2/19/2004 12534 35845 2/19/2004 12542 35846 2/19/2004 09656 35847 35848 35849 2/19/2004 06211 2/19/2004 08812 2/19/2004 00159 SHABAF, PTAH SHOOTERS CONNECTION, INC. SHRED IT CALIFORNIA SMITH OILWELL SERVICES Invoice (Continued) 2106-15223 33330738 02/01/2004 SOUTH BAY REGIONAL PUBLIC COMM 200304229 SOUTHERN CALIFORNIA EDISON CO. PO # Descrlptlon/Account Amount 2-00-989-691 2-00-989-731 2-01-836-745 2-02-274-054 2-08-629-366 2-09-076-585 2-10-947-982 2-19-024-160 001-2111 Total : 50% Deposit/Hand Guns for Police 153-2106-5402 2.00 2.00 33,819.00 Total : 33,819.00 Destruction Services/Feb 04 001-2101-4201 Total : Oil Well Maintenance/Jan 04 001-1101-4201 Strobes/Feb 04 715-2101-4311 Electric Billing/Jan 04 105-2601-4303 Electric Billing/Jan 04 105-2601-4303 Electric Billing/Jan 04 105-2601-4303 Electric Billing/Jan 04 001-6101-4303 Electric Billing/Jan 04 001-4204-4303 Electric Billing/Jan 04 105-2601-4303 Electric Billing/Jan 04 105-2601-4303 Electric Billing/01/04 001-6101-4303 90.00 90.00 200.00 Total : 200.00 Total : 62.60 62.60 242.76 10,210.92 16.53 12.73 128.19 139.32 140.46 243.47 Page: 10 ID vchlist Check Register Page: 11 02/19/2004 4:41:20PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice PO # Description/Account Amount 35849 2/19/2004 00159 SOUTHERN CALIFORNIA EDISON CO. (Continued) 2-20-1284825 2-20128-5475 Electric Billing/Jan 04 109-3304-4303 2,196.32 Electric Billing/Jan 04 0014204-4303 26.26 2-20-984-617 Electric Billing/Jan 04 105-26014303 27.26 2-20-984-636 Electric Billing/Jan 04 105-2601-4303 219.38 2-21-400-768 Electric Billing/Jan 04 105-2601-4303 26.83 2-21-964-800 Electric Billing/Jan 04 105-2601-4303 28.55 2-22-267-066 Electric Billing/Jan 04 109-33044303 60.30 2-23-687-802 Electric Billing/Jan 04 001-3104-4303 100.17 Total : 13,819.45 35850 2/19/2004 12538 TARGET CARPET 3498 Vinyl Flooring/Community Resource 001.46014309 200.00 Total : 200.00 *51 2/19/2004 00124 TODD PIPE & SUPPLY S1982274.001 Plumbing Supplies/2/04 160-3102-4309 244.66 001-2021 4.99 001-2022 -4.99 Total: 244.66 35852 2/19/2004 11209 UC REGENTS 04020106 CONTINUING EDUCATION 14402 001-2201-4201 1,653.75 Total : 1,653.75 35853 2/19/2004 12541 UNGUFZ, MD, ROBERTO 1204-15193 Citation Refund/1104001719 110-3302 30.00 Total : 30.00 Page: 11 iI vchlist Check Register Page: 12 02/19/2004 4:41:20PM CITY OF HERMOSA BEACH Bank code: boa Voucher Date Vendor Invoice PO # Description/Account Amount 35854 2/19/2004 08097 UNION BANK OF CALIFORNIA 44286 Safekeeping Fees/Dec 03 001-1141-4201 291.67 Total : 291.67 35855 2/19/2004 11035 US LANDSCAPES, INC. 1690 LANDSCAPE MAINTENANCE 14519 001-6101-4201 900.00 • 1693 14519 105-26014201 2,500.00 LANDSCAPE MAINTENANCE 14519 001-61014201 16,910.67 14519 105-2601-4201 675.00 14519 109-3301-4201 250.00 Total : 21,235.67 35856 2/19/2004 00015 VERIZON CALIFORNIA 310 181-0680 • 35857 2/19/2004 12539 WYNNE, JOSH 310 318-0200 Fop Horn Billing/Feb 04 001-4204-4321 42.43 Phone Billing/Feb 04 001-1121-4304 5.94 001-11324304 2.97 001-1141-4304 23.77 001-12014304 25.26 001-12024304 57.95 001-12034304 37.15 715-12064304 38.63 001-12084304 2.97 001-21014304 45021 001-22014304 190.19 110-12044304 29.72 110-3302-4304 80.24 00141014304 26.75 00142014304 43.09 001.42024304 300.14 00146014304 170.87 Total : 1,528.28 1204-15189 Citation Refund/0400033542 110-3302 15.00 Page: 12 12- vchlist Check Register Page: 13 02/19/2004 4:41:20PM CITY OF HERMOSA BEACH Bank code: boa Voucher Date Vendor Invoice PO # Description/Account Amount 35857 2/19/2004 12539 WYNNE, JOSH (Continued) Total : 15.00 70 Vouchers for bank code : boa Bank total : 218,388.11 70 Vouchers In this report Total vouchers : 218,388.11 • • Page: 13 13 vchlist Check Register Page: 1 02/26/2004 4:36:38PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice PO # 35858 2/26/2004 06306 35859 2/26/2004 09647 • 35860 2/26/2004 12545 35861 2/26/2004 00016 BNI BRACY PLUMBING INC. BRAND, KIMM CALIFORNIA WATER SERVICE 35862 2/26/2004 07611 CARMEN'S UNIFORM .5863 2/26/2004 05935 CLEAN STREET 35864 2/26/2004 07809 CORPORATE EXPRESS 35865 2/26/2004 01390 DAPPER TIRE CO. 36651 1141-15254 1141-15252 4286211111 Description/Account Publications 001-42024305 Amount Total : Work Guarantee Refund/3003 001-2110 173.10 173.10 1,600.00 Total : 1,600.00 Work Guarantee Refund/# 4811 001-2111 Water Billing/Jan 04 105-2601-4303 001-6101-4303 001-42044303 109-3304-4303 1,600.00 Total : 1,600.00 Total : 37219 Lonq Sleeve Uniform Shirt/Cahala 001-2101-4314 37220 Lonq Sleeve Uniform Shirt/Sullivan 001-2101-4314 37236 4th Of July Clean -Up 109-3301-4201 2,580.00 Total : 2,580.00 Total : 012744267 1,429.14 4,542.10 108.60 155.98 6,235.82 75.72 75.72 151.44 Office Supplies/Feb 04 001-1208-4305 334204 Tire Purchase/2/04 715-3102-4311 334208 Tire Purchase/2/04 715-2601-4311 Total : 87.93 87.93 101.20 101.20 Page: 1 14 vehlist Check Register Page: 2 02/2612004 4:36:38PM CITY OF HERMOSA BEACH Bank code: boa Voucher Date Vendor Invoice PO # Description/Account Amount 35865 2/26/2004 01390 DAPPER TIRE CO. 35866 2/26/2004 06100 DATA VAULT (Continued) 403-57799 I7 2/26/2004 09823 DEPARTMENT OF TOXIC SUBSTANCES Case # 95-87 35868 2/26/2004 00147 DEVELOPMENT, THE 142707 35869 2/26/2004 12536 DIETRICH-POST COMPANY 598788 35870 2/26/2004 10668 EXXON MOBIL FLEET/GECC, ACCT # 36 4367657 • 35871 2/26/2004 04108 HAZELRIGG RISK MGMT SERV, INC. 02/23/04 35872 2/26/2004 08673 HIGGINS, ROBERT 15170 Off Site Storage/March 04 715-1206-4201 Total : 202.40 Total : Shell Chemical(Cal-Compact)Clai 705-1209-4324 Film & Film Developed/2/04 001-2201-4305 198.33 198.33 5,000.00 Total : 5,000.00 Total : PAPER FOR PLOTTER/2/04 001-4202-4305 Gas Card Purchases/Jan 04 715-2101-4310 715-2201-4310 715-4201-4310 715-4202-4310 715-3302-4310 715-3104-4310 715-4601-4310 715-2601-4310 715-3102-4310 001-1250 715-6101-4310 Total : Total : Worker's Comp Claims/2/20/04 705-1217-4324 79.89 79.89 166.39 166.39 3,102.53 239.07 56.17 81.06 424.60 234.37 115.37 134.93 65.39 49.03 193.16 4,695.68 19,372.78 Total : 19,372.78 2101-15248 Meals/2/28/04/ Post Class 001-2101-4312 16.00 Page: 2 iS vchtist Check Register Page: 3 02/26/2004 4:36:38PM CITY OF HERMOSA BEACH Bank code: boa Voucher Date Vendor Invoice PO # Description/Account Amount 35872 2/26/2004 08673 HIGGINS, ROBERT 35873 2/26/2004 08761 HYDRO-SCAPE PRODUCTS INC. 5874 2/26/2004 12557 IBATUAN, JESS (Continued) 3226938-00 4601-03613 35875 2/26/2004 02458 INGLEWOOD WHOLESALE ELECTRIC 195397-00 35876 2/26/2004 01165 35877 2/26/2004 12552 • 35878 2/26/2004 12293 35879 2/26/2004 12551 35880 2/26/2004 12528 JOBS AVAILABLE KISTLER, GREG KNOWLEDGENET LAEMMLE, ALYSE LAKIN TIRE WEST INC. 195594-00 1203-15250 1204-15224 Qyton0001728 1204-15225 206306 Total : 16.00 IRRIGATION FLOW SENSOR CA 15147 001-6101-4309 266.68 Total : 266.68 15142 Theater technician/2/2/04 001-4601-4201 Total : Electrical Photo Cells/Feb 04 105-2601-4309 001-2021 001-2022 Electrical Supplies/Community Crt 105-2601-4309 001-2021 001-2022 Subscription Renewal 001-1203-4315 Citation Refund 110-3302 Total : Total : Total : Microsoft Certified System Enpinee 715-1206-4317 Total : Refund For Unused Taxi Vouchers 145-3853 Total : REMOVAL OF USED TIRES 715-4206-4201 l(9 52.00 52.00 116.02 2.18 -2.18 316.63 5.96 -5.96 432.65 29.95 29.95 120.00 120.00 3,990.00 3,990.00 20.00 20.00 126.25 Page: 3 vchlist Check Register Page: 4 02/2612004 4:36:38PM CITY OF HERMOSA BEACH Bank code: boa Voucher Date Vendor Invoice PO # Description/Account Amount 35880 2/26/2004 12528 LAKIN TIRE WEST INC. (Continued) Total : 126.25 35881 2/26/2004 10677 LAWRENCE ASSOCIATES 01/2004 CDBG General Administration/Jan 140-4707-4201 1,734.00 140-8626-4201 697.00 • 0014101-4201 833.00 Total : 3,264.00 35882 2/26/2004 00842 LEAGUE OF CALIFORNIA CITIES 867 35883 2/26/2004 00167 LEARNED LUMBER b882975 35884 2/26/2004 10916 LEEWAY SAILING CENTER 4601-03608 35885 2/26/2004 12549 LEXIX NEXIS 2201-15242 086 2/26/2004 02175 LIEBERT, CASSIDY WHITMORE 40717 35887 2/26/2004 01911 MEDICAL INSTITUTE 472285 35888 2/26/2004 12553 MORGAN, RICHARD 867 35889 2/26/2004 12544 NATIONAL TRAINING CONCEPTS 2101-15247 Registration/R. Morgan,P.E. 001-4202-4317 Total : 425.00 425.00 Silica Sand/2/04 001-3104-4309 70.58 Total : 70.58 Deposit Summer Excursionf7f7 & 8 001-1550 Total : Publication/2004 Fire Laws Buildin 001-2201-4305 Total : Legal Re: Personnel/12/18-1/16/04 001-1203-4201 Total : 100.00 100.00 33.25 33.25 420.00 420.00 First Aid/Heard 001-1203-4320 50.00 Total : 50.00 Per Diem/3/03-3/05/04 001-4202-4317 100.00 Total : 100.00 Tuition/Higgins/2/28-29/04 001-2101-4312 250.00 Page: 4 I1 vchlist Check Register Page: 5 02/26/2004 4:36:38PM CITY OF HERMOSA BEACH Bank code: boa Voucher Date Vendor Invoice PO # Description/Account Amount 35889 2/26/2004 12544 NATIONAL TRAINING CONCEPTS (Continued) 35890 2/26/2004 09854 NEXTEL COMMUNICATIONS 0891 2/26/2004 04142 OFFICE DEPOT 35892 2/26/2004 00093 OLYMPIC AUTO CENTER 35893 2/26/2004 10139 PARKING CONCEPTS INC. • 35894 2/26/2004 09713 PIMA CORPORATION 35895 2/26/2004 12531 PORT SUPPLY 35896 2/26/2004 03910 551834312 967117809000 967148825000 Total : Cell Phone Usage/1/02-2/01/04 001-4601-4304 001-4601-5401 Total : Returned Merchandise/Jan 04 001-4601-4308 Office Supplies/1 /04 001-46014308 Total : 11200 Auto Door Repair/11/03 715-2101-4311 11247 AUTO REPAIRS/DETECTIVE UN 15087 715-2101-4311 11250 Auto Body Repairs/2/04 715-2101-4311 250.00 183.71 335.59 519.30 -11.56 136.51 124.95 50.00 3,000.10 50.00 Total : 3,100.10 284-0104 ANNUAL OPERATIONS FY 03/04 14447 109-3304-4231 14,347.68 285-0104 LOT A OPERATIONS 14446 109-3305-4231 12,883.87 Total : 27,231.55 698859 COMMUNITY CENTER THEATER 15036 140-8626-4201 135,597.09 Total : 135,597.09 5401871 US FLAGS FOR FIRE DEPARTME 15156 001-2201-5401 97.53 Total : 97.53 PORTERS ALIGNMENT & BRAKE SERV 12082 Front End Alignment/2/04 715-2101-4311 50.00 Page: 5 18 -.4 vchlist Check Register Page: 6 02/2612004 4:36:38PM CITY OF HERMOSA BEACH Bank code: boa Voucher Date Vendor Invoice PO # Description/Account Amount 35896 2/26/2004 03910 PORTERS ALIGNMENT & BRAKE SERV (Continued) 12086 Front End Alignment/2/04 715-2101-4311 50.00 12090 Front End Alignment/2/04 715-2101-4311 50.00 • Total : 150.00 35897 2/26/2004 12554 RADISSON HOTEL, SANTA BARBARA 867 Lodging/Richard Morgan 001-4202-4317 378.56 Total : 378.56 35898 2/26/2004 05379 RICHARDS, WATSON & GERSHON 131151 Legal Re: Compact Cities/Dec 03 001-1131-4201 139.85 131152 Legal Re: Compact Cities/12/03 001-1131-4201 82.06 Total : 221.91 35899 2/26/2004 12546 ROSEMBERGER, JAMES & SHARON 1141-15253 Work Guarantee Refund/10688 001-2110 1,600.00 Total : 1,600.00 35900 2/26/2004 03353 S.B.C.U. VISA 02/11/04 Travel Expenses/2/04 001-2201-4317 7.00 • 3066 Airfare/Tingley 001-2201-4317 212.70 3509 Management Retreat/2/04 001-1203-4317 3,200.00 5969 RegistrationTngley 001-2201-4317 350.00 001-2201-4305 85.27 7011 Lodging/Tingley/1/21/04 001-2201-4317 160.52 8398 Registration/Scott 001-2201-4317 255.00 9399 Parkinp/Tingley/2/03/04 001-2201-4317 9.00 Page: 6 �9 vchlist Check Register Page: 7 02/26/2004 4:36:38PM CITY OF HERMOSA BEACH Bank code: boa Voucher Date Vendor Invoice PO # Description/Account Amount 35900 2/26/2004 03353 S.B.C.U. VISA (Continued) Total : 4,279.49 35901 2/26/2004 00321 SBC 331-254-6071 Computer Hook-Ups/Feb 04 001-2101-4304 57.56 333 267-6155 Circuit Billing/Feb 04 001-21014304 188.02 333 267-6160 Circuit Billing/Feb 04 001-2101-4304 59.35 333 267-6161 Circuit Billing/Feb 04 001-2101-4304 59.35 333 267-6164 Circuit Billing/Feb 04 001-2101-4304 50.61 333 267-6165 Circuit Billing/Feb 04 001-2101-4304 50.61 Total : 465.50 35902 2/26/2004 12529 SILVERMAN & ASSOCIATES, DAVID DSA#8441 NEW FACE PLATES FOR PIER P 15144 109-3301-4309 358.40 Total: 358.40 35903 2/26/2004 10532 SOUTH BAY FORD FXCB803485 Replace Transmission/F-150 Pick 715-2101-4311 500.00 Total : 500.00 65904 2/26/2004 00118 SOUTH BAY MUNICIPAL COURT 1204-15235 Citation Sur Charges/Oct 2003 110-3302 17,004.00 1204-15237 Citation Sur Charge/Nov 03 110-3302 12,565.50 1204-15239 Citation Sur Charges/Jan 2004 110-3302 11,887.00 Total : 41,456.50 35905 2/26/2004 08812 SOUTH BAY REGIONAL PUBLIC COMM 200304233 Labor/ Equip From Kawasaki Moto 715-2101-5403 1,045.00 Total : 1,045.00 35906 2/26/2004 10232 SPICERS PAPER,INC. 923780 Paper Purchase/Feb 04 Page: 7 vchlist Check Register Page: 8 02/26/2004 4:36:38PM CITY OF HERMOSA BEACH Bank code: boa Voucher Date Vendor Invoice PO R DescrlptlonlAccount Amount 35906 2/26/2004 10232 SPICERS PAPER,INC. (Continued) 35907 2/26/2004 05195 STANDARD CONCRETE PRODUCTS 438930 • 35908 2/26/2004 12558 35909 2/26/2004 12508 35910 2/26/2004 00015 • STERGIOU, HELENA TRU-ROLL INCORPORATED VERIZON CALIFORNIA 1204-15271 23632 197-3683 310 372-6186 03574 001-1208-4305 Concrete Purchase/2/04 001-3104-4309 001-2021 001-2022 Citation Refund 110-3302 930.08 Total : 930.08 Total : Total : LIGHTING EQUIPMENT/THEATR 001-4601-5402 Phone Billing/Feb 04 715-1206-4304 110-3302-4304 001-2101-4304 001-4204-4321 001-2201-4304 001-4601-4304 001-4202-4304 110-1204-4304 109-3304-4304 001-4201-4304 Fax Billing/Feb 2004 001-11014304 001-11214304 001-1202-4304 001-1203-4304 331.64 2.00 -2.00 331.64 30.00 30.00 1,389.82 Total : 1,389.82 263.47 63.81 1,339.78 65.40 243.82 158.63 131.53 34.38 34.85 111.79 0.83 11.39 2.81 20.88 Page: 8 Al vchlist Check Register Page: 9 02/26/2004 4:36:38PM CITY OF HERMOSA BEACH Bank code: boa Voucher Date Vendor Invoice PO # Description/Account Amount 35910 2/26/2004 00015 VERIZON CALIFORNIA • 35911 2/26/2004 12550 VIRGA, HEATHER .5912 2/26/2004 10484 WRIGHT CONSTRUCTION, RAY 55 Vouchers for bank code: boa 55 Vouchers in this report (Continued) 310 376-6984 1204-15228 1141-15255 Phone Billing/Feb 2004 001-1121-4304 001-1132-4304 001-1141-4304 001-1201-4304 001-1202-4304 001-1203-4304 715-1206-4304 001-1208-4304 001-2101-4304 001-2201-4304 110-1204-4304 110-3302-4304 001-4101-4304 001-4201-4304 001-4202-4304 001-4601-4304 Cash Key Refund Deposit 110-2117 Total : Total : Work Guarantee Refund/10198 001-2110 Total : Bank total : Total vouchers : 8.21 4.10 32.83 36.93 80.01 51.29 53.34 4.10 619.58 262.60 41.03 110.79 36.93 59.50 414.42 235.94 4,534.97 10.00 10.00 1,600.00 1,600.00 277,862.51 277,862.51 Page: 9 22 vchlist Check Register Page: 10 02/26/2004 4:36:38PM CITY OF HERMOSA BEACH Bank code: .boa Voucher Date Vendor Invoice PO # Description/Account Amount • 1 hereby certify that the de ands or claims covered by the checks listed on pages / to 41 - inclusive, of the check register for %44' -x/07 are accurate funds are available for payment, and are In conformance to the budget? By Finance Director -So yl Date Page: 10 • • t March 1, 2004 Honorable Mayor and For the Meeting of Members of the City Council March 9, 2004 CANCELLATION OF CHECKS Please ratify the following request for cancellation of the check listed below: #35872 — 2/26/04 — Robert Higgins — $16.00 Unable to attend class. The check was not mailed. Acct. # 001-2101-4312 #35605 — 1/29/04 — Michael Garofano — $200.00 Check was lost in the mail. A stop payment was placed. Acct. 001-22014317 #35843 — 2/19/04 — Santa Ana College — $38.00 The class was cancelled. The check was not mailed. Acct. 001-2201-4317 Concur: \Cram LOcri, ntip,, (By hof) John M. Workman, City Treasurer SteWren`f2. Burrell, Noted for fiscal impact: Viki Copeland, Finance Director City Manager • March 4, 2004 Honorable Mayor and Members of the Hermosa Beach City Council • 1)ete-A gi9/D3 Regular Meeting of March 9, 2004 TENTATIVE FUTURE AGENDA ITEMS r APRIL 13, 2004 APPOINTMENT OF MAYOR AND MAYOR PRO TEMPORE Public Works Director Recommendation to receive and file the action minutes of the Public Works Commission meeting of March 24, 2004. MARCH 23, 2004 Public Hearing: Installation of parking meters on upper Pier Avenue from Manhattan Avenue to Valley Drive. City Manager Adelphia Cable TV Franchise — Renewal Process City Manager Public Hearing: Review and reconsideration of Planning Commission approval, on February 17, 2004, of a Precise Development Plan and parking plan to construct a new 2,800 square foot retail building with a reduced parking requirement using tandem parking and parking in -lieu fees at 238 Pier Avenue. Community Development Director Public Hearing: General Plan amendment from Commercial Corridor (CC) to Medium Density Residential (MD); Zone Change from Commercial SPA7 Specific Plan Area No. 7 to R-2 Two -Family Residential, or to such other designation/zone as deemed appropriate by the City Council; Conditional Use Permit, Precise Development Plan and Vesting Tentative Parcel Map No. 060398 for a two -unit condominium, and adoption of an Environmental Negative Declaration at 710 Second Street. Community Development Director Public Hearing: Text amendment and Coastal Land Use Plan amendment regarding downtown parking requirements. Community Development Director Film Policy and Fee Schedule Community Resources Dept. Recommendation to receive and file the action minutes of the Parks, Recreation and Community Resources Advisory Commission meeting of March 2, 2004. Community Resources Dept. Recommendation to receive and file the action minutes of the Planning Commission meeting of March 16, 2004. Community Development Director Activity Reports — February All Departments APRIL 13, 2004 APPOINTMENT OF MAYOR AND MAYOR PRO TEMPORE Public Works Director Recommendation to receive and file the action minutes of the Public Works Commission meeting of March 24, 2004. 2c APRIL 27, 2004 Recommendation to receive and file the action minutes of the Parks, Recreation and Community Resources Advisory Commission meeting of April 6, 2004. Community Resources Dept. Recommendation to receive and file the action minutes of the Planning Commission meeting of April 20, 2004. Community Development Director Activity Reports — March All Departments 2c • • (>199/4--) W9 March 2, 2004 Honorable Mayor and Members of Regular Meeting of The Hermosa Beach City Council March 9, 2004 RECOMMENDATION TO DENY CLAIM Recommendation: It is recommended that City Council deny the following claim and refer it to the City's Liability Claims Administrator: 1. Claimant: Harris, Elijah Date of Loss: 11-30-03 Date Filed: 02-23-04 Allegation: False Arrest A copy of this claim is on file in the City Clerk's office. Respectfully Submitted, Concur: '6;0 . ael A. Earl, Director Stephen R. Burrell City Manager ersonnel & Risk Management 2d • Law Offices of • (626) 398-1194 FAX (626) 798-3282 February 19, 2004 Via Certified Mail Hermosa Beach City Clerk City of Hermosa Beach 1315 Valley Dr. Hermosa Beach, CA 90254 JOE C. HOPKINS Attorney at Law 1541 North Lake Avenue Suite A Pasadena, CA 91104-2374 Los Angeles Phone (323) 684-8255 Re: The Claim of ELIJAH BRADLEY HARRIS, JR. Dear Sir or Madam: Enclosed please find the claim of Elijah Bradley Harris, Jr. for filing. I have also enclosed copies for conforming and a return envelope. Thank you for your attention in this regard. Sincerely, LAW OFFICES OF J. C. HOPKINS R.M. Hopktns JCH/rh Enclosures �g s lis , '::., .a th FEB 232004' CRYCF ;.:ic;t5`:^,H 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 • • JOE C. HOPKINS Attorney at Law 1541 North Lake Avenue, Suite A Pasadena, CA 91104 SBN105850 Phone: 626/398-1194 Fax: (626/798-3282 Attorney for Claimant CLAIM FOR PERSONAL INJURIES AGAINST THE CITY OF HERMOSA BEACH In re the Matter of the Claim of: ) CLAIM FOR DAMAGES ) ELIJAH BRADLEY HARRIS, JR, ) ) ) ) ) Claimants. ) ) TO: CLERK OF THE CITY OF HERMOSA BEACH: Claimant, ELUAH BRADLEY HARRIS, JR., by his attorney, Joe C. Hopkins, presents this claim to the City of Hermosa Beach for damages pursuant to Government Code Section 910 et sec, and in support thereof respectfully as follows: 1. Name of Claimant/s: ELIJAH BRADLEY HARRIS, JR. 2. Date of Birth: 09/05/49 3. Claimants' Address: 8614 Ramona Street, #B, Bellflower, CA 90706 4. Address to which notice regarding this claim: Law Office of Joe C. Hopkins, 1541 North Lake Avenue, Pasadena, CA 91104 5. Date, time and place where injuries and damages initially identified: Date: 11/30/03 Time: Approx. 10:30 p.m. Location: 30 Pier Avenue, near Hermosa Beach FALSE ARREST; FALSE IMPRISONMENT; BATTERY/ EXCESSIVE FORCE; 42 USC 1983 VIOLATION OF CIVIL RIGHTS 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 • • 6. Name of public employees causing the injuries and damages herein/name(s) of city employees whose acts or omissions gave rise to this claim causing the injuries and damages herein: At all times herein mentioned, police officers and SCOT KANSAKU and other persons employed by the City of Hermosa Beach (hereinafter "City"), whose names and identification are unknown at this time, were employed by the City, and each were at all times herein mentioned acting within the course and scope of his/her employment and under color of law. 7. As of the time of presentation of this claim each claimant claims damages as follows: a. Damages for personal (physical) Injury, Emotional Distress: $100,000 b. Loss of Freedom and Violation of Civil Rights: $100,000 8. Description of Claim: Claimant was approached, ordered out of his automobile, told to "put your hands in the air and walk backwards." Claimant complied and was grabbed by the officers who pushed him in the back while another officer grabbed his hands from over his head and proceeded to bend claimant backwards toward his hands and knees. Officers then began threatening claimant with a beating and going to jail and calling him "nigger". 9. Iniuries. By reason of the aforementioned acts / omissions of the officers, claimant suffered great physical pain due to aggravation of a pre-existing back injury, and loss of freedom, suffered severe emotional pain and distress, shock to his nervous system, humiliation, embarrassment, fear, anxiety, degradation, and claimant has and will require medical and/or psychiatric care and treatment. Claimants also will suffer a loss of earnings as a direct result of the acts and or omissions of the City of Hermosa Officers. Claimant also seeks to recover the $700.00 and his wallet that was taken by the officers. 2 • ( 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 • WHEREFORE, by reason of the foregoing, Claimant respectfully requests compensatory damages in the sum of $100,000 plus medical, psychological, legal and incidental expenses and damages and for loss of earnings. DATED: fill (5 1 0. `i Respectfully Submitted, 3 JOE C. HOPKINS, Attorney for Claimant PUBLIC WORKS COMMISSION MEETING OF WEDNESDAY, FEBRUARY 18, 2004 COUNCIL CHAMBERS 1315 VALLEY DRIVE HERMOSA BEACH, CALIFORNIA 7:00 P.M. MINUTES The meeting was called to order at 7:08 p.m. 1. Roll Call Present Commissioners, Applebaum, Beste, Cheatham, Lombardo Also Present: Richard Morgan, Director of Public Works/City Engineer Rhea Punneo, Administrative Assistant, Public Works Department Absent: Commissioner Winnek 2. Flag Salute Commissioner Lombardo led the flag salute. 3. Approval of Minutes Minutes were approved as written. 4. Public Comments None. 5. Correspondence None. 6. Items for Commission Consideration a. Update — Signal Modification at 2nd St. and Hermosa Ave. Mr. Morgan updated the Commission on this item noting that Sgt. Thompson was unable to attend. In August 2003, the Commission approved a four-way stop with flashing lights be installed at 2nd Street and Hermosa Avenue, replacing the traffic signal, due to the high accident rate at this location. Sgt. Thompson's current reports indicate that since last January there have been no accidents. The Public Works Commission members have received calls of appreciation from the public for this course of action. Discussion among the Commissioners included the following: • Has heard only one complaint — pedestrians liked the green light because they did not feel rushed. Main concern was to create an accident -free zone. • Agreement with flashing lights as the best course of action. ^ • No queues have been noted at this location. G • • MOTION by Commissioner Beste to receive and file as recommended. Seconded by Commissioner Lombardo. AYES: Applebaum, Beste, Cheatham, Lombardo NAYS: None ABSENT: Winnek ABSTAIN: None b. Aviation Boulevard Left Turn Lanes onto Ocean Drive This item is in response to a letter dated February 4, 2004 from Roger Bacon (who was not in attendance due to a previous engagement), a Hermosa Beach business owner, requesting that the left turn lanes on Aviation Boulevard at Ocean Drive be eliminated. Mr. Morgan stated that Staff did not feel an investigation was warranted at this time after speaking with police who felt an increase in rear -end collisions would occur should this course of action be taken. History of this location shows that the addition of a traffic light was privately funded and, with the potential onset of rear -end collisions, a left -tum lane was created as a safety measure. Discussion of this item highlighted the following: • The possibility of tabling this item for a later date to allow Mr. Bacon and others to present their request. • Review of fax sent to Mr. Bacon from Chief Michael Lavin. Nature of accidents does not appear to be due to the left -turn lane. • Shared concern over safety of this area of Aviation — from PCH to Ocean, which includes high speeds of right turns at Eastbound Aviation. • Traffic study, realignment and redesign of this area are warranted for safety reasons. • Elimination of left -turn lane would not be a viable option to promote safety at this location. • Removal of the left -turn lane at this location would be a safety hazard. • This would be a major disruption for residents who live in this area. • Possibly including this area in the pending study/redesign of Aviation/PCH to be done with Caltrans. MOTION by Commissioner Cheatham to accept Staff recommendation to deny request to do traffic study and remove left -turn lane at this time, but to revise the pending Aviation/PCH traffic study to be done by Caltrans, to include Ocean Drive location. Seconded by Commissioner Beste. AYES: Applebaum, Beste, Cheatham, Lombardo NAYS: None ABSENT: Winnek ABSTAIN: None c. Public Works Private Development/Plan Check Procedure Manual Mr. Morgan explained that this document has been prepared to assist applicants with Public Works approval of new developments. Six months ago a new policy was implemented requiring applicants to submit a second set of plans, which are referred to as "C" (civil) sheets, be submitted for Public Works which can be reviewed concurrently with plans in the Building & Safety Department in order to reduce the review/approval time for applicants. Mr. Morgan believes that 90% of the questions, requirements and standards are addressed in this document and it should assist in the production of better quality submittals. Also, it addresses the issue of consistency and uniformity in application of the Municipal Code, PWC Minutes 2 02/18/04 • • explanation of fees, required permits, and provides sample plans. This document is also available in digital format, soon to be published on-line for applicant use and reference and will be available to the public tomorrow. This document will also be presented next month at a quarterly meeting with architects and developers. Mr. Morgan then proceeded to give the Commissioners an overview and discuss specific areas of the document. Discussion among the Commissioners included the following: • Clarification that this document does not need City Council approval since there is no policy involved, but is an information packet only. Whether all streets exempt from sidewalks are addressed within the manual — referred to Page 106, 4 of 4. Mr. Morgan to double-check this issue. • Clarified that streets that are asphalt over concrete streets are to be treated as asphalt. • Trench standards are included on Page 117, 1 of 1, but have not yet achieved the ultimate goal of addressing the uniqueness of Hermosa Beach. Mr. Morgan will double-check that the trench width is included in the document. • Whether cement slurry should be the required standard for trenching. • Clarification that other departments handle utility contacts so they are not included in this document. Agreed that this document is a good communication tool to assist residents. MOTION by Commissioner Cheatham to Receive and File as recommended. Seconded by Commissioner Lombardo. AYES: Applebaum, Beste, Cheatham, Lombardo NAYS: None ABSENT: Winnek ABSTAIN: None 7. Commissioners' Reports Commissioner Cheatham requested an update on the newsracks: • Council directed Staff to enforce existing ordinance rather than changing and installing new racks. • Staff is enforcing the existing ordinance, which requires a $15 permit for each newsrack location and meet all standards such as being in good condition, not blocking ADA access, etc. Limits have been set to limit the number of newsracks at each location. The top limit has been established at 18 (at the Post Office). At the Post Office, the racks were moved to the back of walk, facing the street thereby allowing people to open their car doors without banging them on the newsracks. • Grace period extended to end of February 2004 for permits or newsracks will be removed. • Ordinance standard allows 30" maximum width, which will be enforced. • Most newsracks have been replaced with newer, modular racks. • 90% have been permitted to date. • Most commercial establishments would like to have them removed, but they are in the public right-of-way. Commissioner Lombardo advised that the Tree Sub -Committee is still on going. Staff is in the process of working with the City Attorney for the proper language of the ordinance. The standard within this ordinance is being utilized. Commissioner Lombardo informed everyone that the Dewey Memorial Project is still alive and well. Mr. Morgan indicated that the fund-raising continues. It was mentioned in the Spring catalog and we will look forward to a larger layout in the Summer catalog. PWC Minutes 3 02/18/04 • 8. Council Minutes -12/9/03 and 1/13/04; Agendas -1/27/04, 2/10/04 Receive and file all. 9. Items Requested by Commissioners Commissioner Beste requested agenda items for. • Parkway standards. • Temporary encroachment permits - need standards. Commissioner Lombardo requested that the March Commission meeting be postponed until March 24, 2004, as Mr. Morgan will be unavailable. The Commissioners agreed to the changed meeting date. 10. Other Matters Commissioner Cheatham asked that Mr. Morgan give thought to the plans for the parade route for the upcoming St. Patrick's Day parade. Commissioner Lombardo informed everyone that next month is Women's History Month and Youth Art Month. Mr. Cheatham inquired about the markings on the street being included in the pavement management study currently being conducted. This will be a part of the pavement management study and the first draft should be received at the end of the month along with digital photos. 11. Public Comment None. 12. Adjournment Chairman Lombardo adjourned the meeting at 8:08 p.m. to the meeting of March 24, 2004. CERTIFICATION I hereby certify that the foregoing minutes are a true and complete record of the action taken by the Public Works Commission of Hermosa Beach at the regularly scheduled meeting of February 19, 2003. Jean Lombardo, Chairman Richard D. Morgan, P.E., Secretary Date PWC Minutes H:\B95\PWFILES\PW Commission\minutes\ minutes 2-18-04.doc 4 02/18/04 • • G2/,D �y March 2, 2004 Honorable Mayor and Members of Regular Meeting of The Hermosa Beach City Council March 9, 2004 CITY HALL HANDRAIL PROJECT AWARD CONSTRUCTION CONTRACT Recommendation: It is recommended that the City Council: 1. Award the construction contract to ATR Technologies, Inc, Pomona, California, based upon their lowest responsible bid of $28,350.00; 2. Authorize the Mayor to execute and the City Clerk to attest the construction contract subject to approval by the City Attorney; and 3. Authorize the Director of Public Works to make minor changes as necessary within the contingency of $3,000. SUMMARY: On February 12, 2004, Project No. 007-04 was advertised in the Easy Reader, Green Sheet (FW Dodge), and on the City's website. A total of 4 bid packages were picked up. The City Clerk received 2 bids by the closing date of February 26, 2004. The bids were publicly opened and read aloud. The bid results are as follows: BIDDER CITY TOTAL BID AMOUNT 1. ATR Technologies Pomona, CA $28,350 2. Craneveyor Corporation So. El Monte, CA $34,781 Both bids received were responsive with the apparent low bidder being ATR Technologies, Inc. Background: On February 10, 2004 staff received Council authorization to reject the only bid received and to re -advertise for bids for the replacement of all exterior handrails at the City Hall, Police Department, and Library buildings. The project was re -bid using the Craneveyor Specifications but also allowed the substitution of an approved equal with the stipulation that the alternate manufacturer satisfactorily demonstrates that their railing has performed successfully in a similar marine environment for at least twenty (20) years. Analysis: Staff reviewed the low bidder's documents and found them to be in order. ATR Technologies, Inc. has been manufacturing and installing Aluminum Tube Railings for over 40 years and their product has been successful performing in a marine environment. ATR Technologies 2f provided , references for their Aluminum Tube Railing systems that are performing satisfactorily in other coastal community environments, including the Hermosa Beach Pier railing, which was installed as part of the Pier Renovation, Phase II. Fiscal Impact: The project funding sources are as follows: 001-8622-4201 General Fund $ 28,050 301-8622-4201 Capital Improvement Fund $ 4,000 Total Funding: $ 32,050 Proposed Construction Contract $ 28,350 Proposed Construction Contingency $ 3,000 Total Costs $ 31,350 The bid price and contingency total $32,050; therefore, there are sufficient funds to accommodate the cost of construction. Respectfully submitted, Concur: Frank J. Senteno Richard D.Ftirgan, P.E. Assistant Engineer Director of Public Works/City Engineer Noted for fiscal impact: Viki Copeland Finance Director City Manager Concur: Stephe : &�eff FA895\PWFILES\CCITEMS\007-04 Award Construction Contract 03-09-04.doc 2 Honorable Mayor and Members of the Hermosa Beach City Council EXTENSION OF MAINTENANCE CONTRACTS cV9/Z)7 March 2, 2004 Regular Meeting of March 9, 2004 Recommendation: It is recommended that the City Council authorize a three-year extension of the following maintenance contracts: 1. Landscape Maintenance - U. S. Landscapes, Inc., and 2. Steam Cleaning — Eklund's BLASTOFF Summary: The following maintenance contracts are recommended for a three-year contract renewal: Landscape Maintenance The City's landscape maintenance contract with U. S. Landscapes, Inc. expires on June 30, 2004. This contract is for the maintenance of all of the City parks, Greenbelt, and Hermosa Avenue medians. Section 4.4.2 of the contract states; "the contract may be renegotiated at that time for up to three additional years? U. S. Landscapes, Inc. has submitted a cost proposal (copy attached) for a three-year extension with a zero increase in the base contract amount for the first year, a three percent increase the second year, and a zero increase for the third year. The additional tree trimming services for the Greenbelt and other major parks is $21,600 and performed every other year. They propose no increase for these services to be performed in FY 06-07. Staff is very satisfied with U. S. Landscapes' services, considers the re -negotiated amounts to be very reasonable and therefore recommends approval of this extension. The Parks & Recreation Commission had requested that the City consider adding additional park areas to the "Pesticide Free Zone." U. S. Landscapes has also submitted a proposal to maintain the entire Greenbelt without the use of pesticides for an additional cost of $24,000 for the first year, a three percent increase the second year, and no increase for the third year. The additional area on the Greenbelt to be included would be from the City's northerly limit to Gould Avenue and from Pier Avenue to the southerly City limit. Staff recommends that this be considered separately from the recommended contract extension as part of the annual budget review process. Steam Cleaning The City's Steam Cleaning contract with Eklund's BLASTOFF also expires on June 30, 2004. This contract is for the pressure washing of walk areas in the Plaza, Downtown, Upper Pier Avenue, and other commercial areas. Section 4.4.2 of this contract states; "the contract may be renegotiated at that time for up to three additional years." Eklund's has submitted a cost proposal (copy attached) with an annual savings of $2,670 for each of the three years. They will also perform cleanup services for the City's special events with no increases for the next three 2g • • years. This is a small, efficient, two-man, company with very low overhead that takes pride in their work. Staff is very satisfied with their services and timeliness and recommends approving the contract extension with no change in annual contract amount. Staff recommends applying the $2,670 to providing sidewalk steam cleaning services for the commercial areas along PCH and Aviation Boulevard. Fiscal Impact: FY 03-04 FY FY FY Existing Contract Amount 04-05 05-06 '06-07 U. S. Landscapes, Inc. $246,788* $225,188 $253,543* $231,943 (*Includes $21,600 tree trim) Eklund's BLASTOFF $ 33,650 Proposed $ 30,980 $ 30,980 $ 30,980 Staff Rec. $ 33,650 $ 33,650 $ 33,650 Attachments: 1. US Landscapes proposal letter dated 1/28/04 2. Eklund's BLASTOFF cost proposal Respectfully submitted, Concur Richard D. Morgan, P.E. Director of Public Works/City Engineer City Manager fi Step( R urrelf' Noted for fiscal impact: Vikitopeland Finance Director H:\B95\PWFILES\CCITEMS\Maintenance contract extensions 3-9-04.doc 2 • • U.S. LANDSCAPES, INC, Professional Landscape Maintenance and Tree Care January 28, 2004 Richard Morgan, Director of Public Works City of Hermosa Beach 1315 Valley Drive Hermosa Beach, Ca. 90254 Dear Mr. Morgan: U. S. Landscapes Inc. currently has a contract with the City to perform landscape maintenance at the City Facilities. The current contract is set to expire on June 30, 2004. We also have separate agreement to provide landscape maintenance on the Cities Medians. Per our signed agreement the City may renegotiate the term of the agreement for up to three additional years. U. S. Landscape proposes to extend the contract and the median agreement for the three year period. Our request would include a zero percent increase for the first year, a three percent increase the second year and a zero percent increase the last year. I hope you find the proposal compelling and I would like to discuss the proposal with you or your representative. Sincerely, a2 0 R. Dan Jensen President Cc: Mike Flaherty ATTACHMENT 1 18011Clearwater (14) 847-0229Circle, Huntington Fax Beach, California 8417-514192648 License C27-784848 • • CITY OF HERMOSA BEACH DEPARTMENT OF PUBLIC WORKS PROPOSALS AND EXPLANATIONS FOR: CITY AREAS STEAM CLEANING 2004 - 2007 ATTACHMENT2 • •. CONTENTS INTRODUCTION PRICING SCHEDULE impirocrictr Eklund's BLASTOFF! is pleased to submit the pricing and scheduling for the proposed 2004-2007 contract for the City of Hermosa Beach steam cleaning. BEFORE I do, I would like to extend my sincere thanks to the Public Works Department, specifically Mike Flaherty and Carlos Herrera for their time and dedication to us and our goals. These two gentlemen have always made themselves available when needed and have shared in my enthusiasm of a cleaner, well presented city for both its residents and visitors. BLAS'T'OFF! is proud to be a part of the public works "team" and we look foward to continuing our services to you. James Eklund Owner Eklund's BLASTOFF! PAGE ONE We understand that all expenditures for city maintenance are an important part of the budget and should be kept as low as possible but within reason. My personal feeling is that any money saved can be applied elsewhere. My company is pleased to act on that feeling and give something back to the city. Hopefully, other companies will understand and follow. COST BREAKDOWN 2004 TEPU 2005 PAST COST PROPOSED COST SAVINGS SOWN STEAM $1500.00/RO. $1X71200/ . $125.00/mo. CLEANING x 12 x 12 TOTALS $18,000.O0/yr. 516,500.00/yr. $1,500.00/yr. PLAZA STEAM CLEANING TOTALS $8,550.00/yr. $7,980.00/yr. $570.00/yr. $450.00 x 19 $420.00 x 19 $30.00 x 19 UPPER PIER $725.00 x 4 STEAM CLEANING TOTALS $2,900.0o/yr. $2,70O.00/yr. 5200.00/yr. $675.00 x 4 $50.00 x 4 OTHER ABE?SS $600.00 x 2 $550.00 x 2 $50.00 x 2 (cont.) OTHER AREAS STEAM CLEANING TOTALS PARKING STROiR STAIRS STEAM CLNG. TOTALS • • PAGE TWO (cont.) PAST COST PROPOSED COST SAVINGS $1,200.00/yr. $1,100.00/yr. $100.00/yr. $250.00 x 12 $225.00 x 12 $25.00 x 12 $3,000.00/yr. $2,700.00/yr $300.00/yr. YEARLY TOTALS 33, 650.00 2004 - 2005 $ 530,980.00 $2,670.00 The savings above can now be applied to other areas and without affecting the existing high quality of work being done. For example: a.) six extra cleanings of the plaza area. b.) possible assistance for PCH cleaning or other city areas.. c ) assistance for other public works projects This would continue through 2007. ADDITIONAL COSTS ST. PATRICK'S DAY Q7IIITPEE $1,950.00 r iEuLA O t2l rrEE $2,675.00 BEACH BASH COMMITTEE $2,675.00 ALOHA DAYS COMMITTEE $1,950.00 r.l iA COMMITTEE $2, 650.00 TRIATHLON COMMITTEE $1,950.00 $13,850.00 a ?coy -6a March 4, 2004 Honorable Mayor and Members of The Hermosa Beach City Council City Council Meeting of March 9, 2004 Resolution Approving Memorandum of Understanding Between the City and the Hermosa Beach Police Officers' Association. Recommendation: It is recommended that the City Council adopt the attached resolution approving the Memorandum of Understanding between the City and the Hermosa Beach Police Officers' Association — Police Officers and Police Sergeants Bargaining Group. Background: The City Council directed staff to meet and confer with representatives of this employee group to discuss wages, hours, and working conditions contained in the Memorandum of Understanding that expired on June 30, 2003. The parties have reached a tentative agreement on the terms described below. The members of the employee group met and have approved the tentative agreement. The negotiated major changes include: 1. Term of the agreement is to be July 1, 2003 through June 30, 2005. 2. The City will provide retiree medical insurance for the employee based on age and years of service. 3. Bilingual pay will be provided effective July 1, 2004 for one assigned employee. 4. A modified education and longevity pay program will be implemented July 1, 2004. The fiscal impact for this group is $129,000 for the 2003-2004 fiscal year. Funding for this has been included in Prospective Expenditures account of the 2003-2004 Budget. Respectful submitted: M" ael EafI ersonnel & Risk Management Director Ste¢hen Burr II City Manager 2h • • RESOLUTION NO. 04- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, TO ADOPT A MEMORANDUM OF UNDERSTANDING WITH THE HERMOSA BEACH POLICE OFFICERS ASSOCIATION — POLICE OFFICERS AND POLICE SERGEANTS BARGAINING GROUP WHEREAS, employees of the City of Hermosa Beach, California represented by the Hermosa Beach Police Officers Association, have elected to meet and confer with the City of Hermosa Beach on matters concerning wages, hours, and working conditions; and, WHEREAS, the above personnel have selected certain individuals to represent them; and WHEREAS, Employee and Management representatives have jointly negotiated a Memorandum of Understanding which has been ratified by a majority vote of the members of the Hermosa Beach Police Officers Association — Police Officers and Police Sergeants Bargaining Group; and WHEREAS, the Employee and Management representatives have mutually agreed to recommend that the City Council adopt this Memorandum of Understanding. NOW, THEREFORE, the City Council of the City of Hermosa Beach resolves to enter into a Memorandum of Understanding to be effective for the period of July 1, 2003 through and including June 30, 2005, and authorizes the City Manager to sign the Memorandum of Understanding on behalf of the City. BE IT FURTHER RESOLVED, that the City Clerk shall certify to the passage and adoption of this resolution; shall cause the same to be entered among the original resolutions of said City; and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said City in the minutes of the meeting at which time same is passed and adopted. 2 Police Officers & Sergeants • • PASSED, APPROVED AND ADOPTED THIS DAY OF MARCH 2004, PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: City Clerk - City Attorney 3 Police Officers & Sergeants • • MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF HERMOSA BEACH AND POLICE OFFICERS AND POLICE SERGEANTS BARGAINING GROUP JULY 1, 2003 - JUNE 30, 2005 4 Police Officers & Sergeants • • MEMORANDUM OF UNDERSTANDING . FOR THE HERMOSA BEACH POLICE OFFICERS AND POLICE SERGEANTS BARGAINING GROUP ARTICLE 1 — PARTIES TO THE MEMORANDUM This Memorandum of Understanding, hereinafter referred to as the "MOU" or the "Agreement," has been entered into, pursuant to the laws of the State of California and the City of Hermosa Beach, Califomia, by and between the CITY OF HERMOSA BEACH, hereinafter referred to as the "City" or as "Management," and the HERMOSA BEACH POLICE OFFICERS ASSOCIATION, hereinafter referred to as the "Association." ARTICLE 2 — RECOGNITION Pursuant to the provisions of the Meyers-Milias-Brown Act, (Government Code 3500, et seq.), the City agrees to, and does, recognize the Hermosa Beach Police Officers Association as the exclusive representative of the full-time positions in the classifications of POLICE OFFICER AND POLICE SERGEANT of the City of Hermosa Beach. ARTICLE 3 — SCOPE & IMPLEMENTATION OF THE MEMORANDUM OF UNDERSTANDING A. This Memorandum of Understanding (MOU) constitutes the joint recommendation of Management and the Association. It shall not be binding in whole or in part upon the parties unless and until the following conditions have been complied with: 1. The Association shall notify the City Council in writing that it has formally approved the Memorandum of Understanding in its entirety. 2. The City Council shall approve this Memorandum of Understanding. 3. This MOU has been reached following good -faith negotiations, by the authorized Management representative of the City Council and the authorized representative for the Hermosa Beach Police Officers Association. 5 Police Officers & Sergeants • • ARTICLE 4 — MONTHLY MEETINGS A. In the interest of fostering and continuing a spirit and atmosphere of harmonious employer-employee relationships, it is agreed that the Association Board of Directors shall meet once a month at a designated time and place with administrative officers of the Department. There shall be no less than two (2) Board members present for each such meeting. B. It is further agreed that the Association and the City Manager shall meet when requested by the Association to best effect implementation of this document. ARTICLE 5 — JOB ACTION A. The Association and its members agree that during the term of this MOU there shall be no strike. B. In the event of an unauthorized strike, the City agrees that there will be no liability on the part of the Association provided the Association promptly and publicly disavows such unauthorized action; orders the employees to return to work and attempts to bring about a prompt resumption of normal operations; and provided further, that the Association notifies the City in writing, within 48 hours after the commencement of such strike, what measures it has taken to comply with the provisions of this strike. C. In the event such strike by the Association has not affected resumption of normal work practices, the City shall have the right to take appropriate disciplinary action. ARTICLE 6 — NON-DISCRIMINATION Both parties to this Agreement agree not to discriminate against any employee or applicant because of age, gender, race, national origin, religion, color, ancestry, marital status, sexual orientation, physical or mental disability, medical condition, and/or Association membership or activity. Additionally, the City expects and requires all employees to treat one another with dignity and respect. Harassment of fellow employees is a violation of law. No employment decision may be made based upon an employee's submission to or rejection of such conduct. It is the responsibility of any employee, who believes that they are the victim of such harassment, whether sexual, '--:racial, ethnic or religious, to report the conduct to their Division Commander, Chief of Police, Personnel Director or the City Manager in a timely manner. 6 Police Officers & Sergeants • • ARTICLE 7 — MANAGEMENT RIGHTS 1. Manage the City. 2. Schedule working hours. 3. Establish, modify or change work schedules or standards. 4. Institute changes in procedures. 5. Direct the work force, including the right to hire, promote, demote, transfer, suspend, discipline or discharge any employee. 6. Determine the location of any new facilities, buildings, departments, divisions, or subdivisions thereof, and the relocation, sale, leasing or closing of facilities, departments, divisions, or subdivisions thereof. 7. Determine services to be rendered. 8. Determine the layout of buildings and equipment and materials to be used herein. 9. Determine processes, techniques, methods and means of performing work. 10. Determine the size, character and use of inventories. 11. Determine the financial policy including accounting procedures. 12. Determine the administrative organization of the system. 13. Determine selection, promotion, or transfer of employees. 14. Determine the size and characteristics of the work force. 15. Determine the allocation and assignment of work to employees. 16. Determine policy affecting the selection of new employees. Determine the establishment of quality and quantity standards and the judgment of quality and quantity of work required. 18. Determine administration of discipline. 19. Determine control and use of City property, materials and equipment. 20. Schedule work periods and determine the number and duration of work periods. 7 Police Officers & Sergeants • • 21. Establish, modify, eliminate or enforce rules and regulations. 22. Place work with outside firms. 23. Determine the kinds and numbers of personnel necessary. 24. Determine the methods and means by which such operations are to be conducted. 25. Require employees, where necessary, to take in-service training courses during working hours. 26. Determine duties to be included in any job classifications. 27. Determine the necessity of overtime and the amount of overtime required. 28. Take any necessary action to carry out the mission of the City in cases of an emergency. The exercise of the foregoing powers, rights authority, duties and responsibilities by the City, the adoption of policies, rules, regulations and practices in furtherance thereof, and the use of judgment and the discretion in connection therewith, shall be limited only by the specific and express terms of this Memorandum of Understanding, City Personnel Ordinance and Personnel Rules and Regulations, the Public Safety Officers Procedural Bill of Rights, and other statutory law. Except in emergencies, or where the City is required to make changes in its operations because of the requirements of law, whenever the exercise of management's rights shall impact on employees of the bargaining unit, the City agrees to meet and confer with representatives of the Association, upon request by the Association, regarding the impact of the exercise of such rights unless the matter of the exercise of such rights is provided for in this Memorandum of Understanding. ARTICLE 8 — PROVISIONS OF LAW — INSEPARABILITY It is mutually understood that this MOU is, and shall be, subject to all current and future applicable state, federal and local laws. If any article, part, provision or segment of this MOU is, or shall be, in conflict with or inconsistent with such applicable provisions of • =federal, state or local law, or is otherwise held to be invalid, or unenforceable by any court of competent jurisdiction by final decree, such article, part or provision thereof shall be superseded by such applicable law and the remainder of this MOU shall in no way be affected thereby. 8 Police Officers & Sergeants • • ARTICLE 9 — FULL UNDERSTANDING, MODIFICATION, WAIVER A. It is intended that this Agreement sets forth the full and entire understanding of the parties regarding the matters set forth herein, and any other prior or existing understanding or agreements by the parties whether formal or informal, regarding any such matters are hereby superseded or terminated in their entirety. B. Except as specifically provided herein, it is agreed and understood that each party hereto voluntarily and unqualifiedly waives its right, and agrees that the other shall not be required to negotiate with respect to any subject or matter covered herein during the term of this agreement. C. Any agreement, alteration, understanding, variation, waiver, or modification of any of the terms or provisions contained herein shall not be binding upon the parties hereto unless made and executed in writing by all parties hereto, and if required, approved and implemented by the City Council. D. The waiver of any breach, term or condition of this Agreement by either party shall not constitute a precedent in the future enforcement of all its terms and provisions. ARTICLE 10 — GRIEVANCE PROCEDURE The Grievance Procedure is attached as Exhibit A and incorporated herein by reference. ARTICLE 11 —WORK SCHEDULE A. The City agrees to the utilization of the 3/36 plan for all officers and sergeants assigned to patrol, motors and K-9. There will be no payback days during the months of approximately December through May. There will be payback days during the months of approximately June through November. B. The Sergeants and Officers assigned to investigations and administrative positions will work a 4/36 schedule (four nine -hour days/week) during the months of December through May and a 4/40 schedule (four ten-hour days/week) during the months of June through November. The exact change over dates from payback to no payback for patrol, motors and K-9 will be determined by the Patrol Commander based upon the current twenty- one (21) day cycle. D. In the event of an emergency situation, the City may cancel, alter or amend the work schedule as necessary, immediately. 9 Police Officers & Sergeants • • E. It is mutually agreed that for the reduction in hours expressed in "A" and "B" above, the City, for market salary comparison purposes only, shall increase base salary 5% as a credit. ARTICLE 12 — COMPENSATION - METHODS OF COMPENSATION A. Methods of Compensation: 1. Compensation shall be determined on an hourly basis. 2. Payments due shall be paid on a bimonthly basis unless otherwise mutually agreed. By mutual consent early payments and other modifications can be made. 3. Base hourly salary shall be considered the rate of pay for a particular classification without consideration of any other form of compensation. B. Salary Advancements within Base Pay Range: 1. Step Advancement: a. All salary advances shall be based on merit and fitness. All increases shall be recommended by the Department Head and approved by the Personnel Director/City Manager. Merit increases shall be effective at the beginning of the next pay period (1st or 16th of the month). b. Upon the successful and satisfactory completion of twelve (12) months service (exclusive of police recruit status), employees shall be advanced one step within their range and yearly thereafter until the maximum within the range achieved. 2. Promotion a. An employee who is promoted to a position in a class with a higher salary rate shall be entitled to the lowest step in the higher range, which exceeds the present rate of pay with the intent of increasing the base salary rate by at least 5%. Compensatory Time: 1. Employees may accrue up to 175 hours of compensatory time and may cash out all or part of such accrued time at any time, subject to the budgetary constraints of the department. 10 Police Officers 8 Sergeants ARTICLE 13 — BASE SALARY A. Effective July 1, 2004 the base salary range shall be increased 3% for Police Officer and Police Sergeant. ARTICLE 14 — OVERTIME PRACTICES A. 7K Exemption The City of Hermosa Beach has exercised its ability to take a statutory 7K exemption for sworn police personnel. The work period for such employees shall be 28 days in length commencing on Sunday, May 22, 1988, at 12:01 A.M. B. F.L.S.A. Overtime All employees required to perform in excess of the standard work shift, or at times other than their regularly scheduled work shift, shall receive compensation at the rate of time and one-half their regular rate of pay. The regular rate of pay shall include the following components in addition to base salary. 1. Educational incentive 2. Assignment Pay 3. Longevity Pay C. Paid Leave Exclusions In determining an employee's eligibility for overtime compensation in a workday, paid leaves of absence and unpaid leaves of absence shall be excluded from the total hours worked. For this purpose, paid leaves of absences include, but are not limited to the following: 1. Vacation 2. Holiday Leave 3. Sick Leave 4. Compensatory Leave 5. 4850 Time 6. Jury Duty 7. Military Leave 11 Police Officers & Sergeants • D. Compensatory Time 1. In lieu of receiving cash payment for overtime hours, an employee may elect the option of taking compensatory time off. 2. Compensatory time shall be earned at the time and one-half rate for each hour worked. An employee may accrue up to a maximum of 175 hours (after conversion at time and one-half) compensatory time. E. Overtime Authorization All overtime requests must have prior written authorization of a supervisor prior to the commencement of such overtime work. Where prior written authorization is not feasible, explicit verbal authorization must be obtained. Where verbal authorization is obtained, written authorization must be obtained as soon thereafter as practicable. Dispatched calls beyond the end of duty time are considered as authorized. An employee's failure to obtain prior written approval, or explicit verbal authorization followed by written authorization, will result in the denial of the overtime request. F. Shift Trades 1. The practice of shift trading shall be voluntary on behalf of each employee involved in the trade. The trade must be due to the employee's desire or need to attend to a personal matter and not due to the department's operations. The employee providing the trade shall not have his/her compensable hours increased as a result of the trade; nor shall the employee receiving the trade have their compensable hours decreased as a result of the trade. Any premium pay or other extra compensation shall continue to accrue only to the person originally entitled to the premium pay or extra compensation. Any hours worked beyond the normal workday will be credited to the individual actually doing work. "Paybacks" of shift trade are the obligation of the two employees involved in the trade. Paybacks are to be completed within one (1) calendar year of the date of the initial shift trade. Any dispute as to the paybacks is to be resolved by the involved employees, and under no circumstances will the department be obligated for any further compensation whatsoever to any of the involved employees. The department is not responsible in any manner for hours owed to employees by other employees that leave the employment of the City or are assigned other duties. A record of all initial shift trades and "paybacks" shall be maintained by the involved employees on forms provided by the department ("shift trade log.") 2. If one individual fails to appear for the other (regardless of the reason), the person who was scheduled as a result of the shift trade will be listed as absent without leave and may be subject to disciplinary action. 12 Police Officers & Sergeants • • G. Early Relief Policy The practice of early shift release shall be voluntary on behalf of each employee involved in the relief. The employee providing the early relief shall not have his/her compensable hours increased as a result of the early relief, nor shall the employee relieved early have their compensable hours decreased as a result of the early relief. "Paybacks" of early relief hours are the sole obligation of the two employees involved in the early relief.. Any dispute is to be resolved by the involved employees, and under no circumstances will the department be obligated for any further compensation whatsoever to any of the involved employees. The department is not responsible in any manner for hours owed to employees by other employees that leave the employment of the City or are assigned other duties. H. Training Time Attendance at training school/facilities (including the academy), which improves the performance of regular tasks and/ or prepares for job advancement are not compensable for hours in excess of the employee's normal work shift. Any time spent in excess of the normal work shift will not be counted as working time and is not compensable in any manner whatsoever. Time spent in studying and other personal pursuits is not compensable hours of work. City Vehicle Use Except as otherwise herein provided, employees who are provided with a City vehicle to travel to and from work shall not be compensated in any manner whatsoever for travel time to and from work. This provision also applies in those situations where the radio must be left on and monitored. J. City Motorcycle Use Employees assigned to motor duty may, with the approval of the Police Chief, use the city assigned motorcycle to travel to and from work. Such travel time will not be compensated in any manner whatsoever (even when the employee is required to leave the radio on and monitor the radio.) Any work the employee performs on the motorcycle while away from the police facility will not be considered hours worked and will not be compensated in any manner whatsoever. 13 Police Officers & Sergeants K. Clothes Changing Employees are not authorized to wear their uniforms or any part thereof that is distinguishable as such unless on duty. Employees are provided with a locker for their personal convenience. Any employee may or may not utilize the locker for storage and changing purposes at their own discretion. Nothing herein prevents an employee from wearing their uniform to and/or from their residence to work as long as the badge and insignia are covered in a non -police issued garment such as a windbreaker. Employees choosing to wear their uniforms covered to and/or from work should not wear their "Sam Browne" belt. Time spent in changing clothes before or after shift, is not considered hours worked and is not compensable in any manner whatsoever. L. Call Backs Call Back duty occurs when an employee is ordered to return to duty on a non - regularly scheduled work shift. Call back does not occur when an employee is held over from their prior shift or is working prior to their regularly scheduled shift. An employee called back to duty shall be credited with a minimum of two hours work commencing when the employee reports to work. Any hours worked in excess of two hours shall be credited on an hour -for -hour basis for actual time worked. This provision is to be distinguished from Court pay, which is to be used when an employee is called back to court. M. Court Time 1. When an officer is physically called to court, they shall be credited on an hour -for -hour basis for the time actually spent in court. They shall receive a minimum two (2) hours paid at time and a half for a morning appearance with a minimum two (2) hours paid at time and a half for an afternoon appearance. Travel time shall be included for any subpoenaed appearance other than to the Torrance Courthouse. 2. An officer who is subpoenaed to testify telephonically shall receive a minimum three (3) hours for a morning time and three (3) hours for an afternoon time. N. Standby Court Time An employee who while off duty is on court standby status may leave a telephone number where they may be reached while on court standby. Such time is not considered hours worked under the Fair Labor Standards Act. The employee will receive straight time pay, up to a maximum of 8.5 hours per day, for standby during the pendency of the case. 14 Police Officers & Sergeants • • ARTICLE 15 — INSURANCE COVERAGE A. LIFE City shall provide a life insurance policy for each employee, payable in the amount of $60,000 upon such employee's death. B. MENTAL HEALTH City shall make such a plan available to City employees; the full cost to be paid by the employee. C. VISION City shall make such a plan available to City employees; the full cost to be paid by the employee. D. MEDICAL 1. City shall provide for Association members a medical insurance plan to include a choice of an indemnity plan with $300.00 deductible or an HMO plan; both plans to include maternity care and prescription benefits. The current medical plan or its equivalent, to remain in force during the term of this MOU. City shall meet and consult should there be a change in providers or plan structure. The City is exploring the ability to offer health insurance through P.E.R.S. 2. The HMO plan shall have no greater than a $10.00 office visit and prescription co -pay during the term of this Agreement. 3. City to pay employee costs and current dependent rate with any future increased dependent costs to be bome 80% City and 20% employee. E. DENTAL 1. City shall provide for Association members a dental insurance plan to include a choice of an indemnity plan or a pre -paid plan. 2. City to pay employee cost and current dependent rate with any future increased dependent costs to be borne 80% City and 20% employee. ARTICLE 16 — DEFERRED COMPENSATION City agrees to make available to all employees in the Unit the citywide Deferred Compensation Plan. All participants being then eligible to vote on decisions of the Deferred Compensation Committee. Members of the Association may participate in any of the Deferred Compensation plans provided for City employees. 15 Police Officers & Sergeants • • ARTICLE 17 — RETIREMENT A. The City shall maintain the 2% @ 50/PERS contract with "ONE YEAR FINAL COMPENSATION" in effect at the time of this contract. B. The City will pay the FULL employee's 9% contribution to the P.E.R.S. retirement system credited to the employee's portion. C. The City shall report to P.E.R.S. the value of the 9% employer paid member contribution (EPMC) pursuant to the authority of Government Code section 20023(c)(4). D. Retiree medical insurance stipends provided to employees who retired prior to July 1, 2003 shall remain at existing amounts. Employees covered by this agreement who retire from the City of Hermosa Beach after July 1, 2003 will be eligible for the following medical insurance benefits: 1. For retirement at age fifty (50), or for disability retirement (no age restriction), with a minimum of twenty (20) years total full-time sworn police service with the City, the City will pay an amount up to the employee only HMO premium available through the City's medical insurance provider. 2. For retirement at age fifty-five (55) with a minimum of fifteen (15) years total full-time service with the City, the City will pay an amount up to the employee only HMO rate available through the City's medical insurance provider. 3. Said benefit shall commence with the first month following the employee's retirement in which the employee is responsible for payment of the insurance premium. 4. In order to be eligible for medical supplement payments, an employee must either remain on a medical insurance plan offered by the City or provide proof of coverage on a self -procured medical insurance plan. 5. Any payments made by the City shall normally be made directly to a medical insurance provider. However, other payment arrangements may be considered. 6. Any employee receiving a benefit under this article agrees to apply for, and enroll in, any Federal and/or State medical insurance plan (e.g. Medicare, Medicaid, etc.) for which they may become eligible. 7. Upon enrollment in Medicare, the City agrees to pay the premium for purchasing coverage equivalent to the benefits provided under the existing Medicare "Part B" program. 16 Police Officers & Sergeants • • 8. For employees not eligible for Medicare benefits, who were employed prior to the City's participation in the Medicare program, the City will continue retiree medical insurance benefits the employee is eligible for under section 1 or 2 above. E. The City shall amend its contract with the Public Employees' Retirement System to provide the retirement formula known as 3% @ 50 effective January 1, 2001. ARTICLE 18 — LEAVE OF ABSENCE Management agrees to allow all employees covered by this MOU to take a leave of absence without pay, not to exceed 60 days, in conjunction with, or in addition to, their regular vacation time. This leave will only be allowed every other year. Timing and duration of leave subject to approval of and subject to the needs of the department. Any request for such leave must be delivered to the Chief a minimum of 30 days in advance. This provision shall not reduce any leave entitlement an employee may have under the Military and Veterans Code. ARTICLE 19 — VACATION A. Effective October 1, 1994 the Vacation accrual rates for all employees covered by this agreement shall be as follows: 1. Upon hire, at the rate of 96 hours/year. 2. Commencing with the 7th year, at the rate of 112 hours/year. 3. Commencing with the 8th year, at the rate of 136 hours/year. 4. Commencing with the 15th year, at the rate of 160 hours/year. 5. Commencing with the 16th year, at the rate of 168 hours/year. 6. Commencing with the 17th year, at the rate of 176 hours/year. B. An employee covered by this Agreement may accrue vacation time to a maximum of 270 hours. Cash out of any earned but unused vacation accrual in excess of 270 hours (as of September 30th each year) shall be automatically cashed out as part of the October 20th payroll. Those employees who as of March 1, 1995 have an accrual balance in excess of 270 hours shall have that amount as their accrual maximum. Lower accruals will become their new maximum until such time as their bank reaches 270 hours. C. During the term of this Agreement Police Management shall formulate a paid time -off policy. 17 Police Officers & Sergeants • • ARTICLE 20 — HOLIDAYS A. Employees assigned to patrol activities shall receive 9.33 hours per month of "Holiday Comp" for each month so assigned (includes Motors and Community Lead assignments). B. Each officer assigned to a detective position, including background/training detective, administrative position or specialty assignment shall receive the following holidays off with pay: New Years' Day; Martin Luther King Jr's Birthday; Presidents Day; Memorial Day; Independence Day; Labor Day; Veteran's Day; Thanksgiving Day; and Christmas Day. The week of Thanksgiving, each officer assigned to a detective position, including background/training detective, administrative position or specialty assignment will work thirty (30) hours. C. An employee covered by this Agreement may accrue Holiday Comp time to a maximum of 112 hours. Cash out of any earned but unused Holiday Comp accrual in excess of 112 hours (as of September 30th of each year) shall be automatically cashed out as part of the October 20th payroll. ARTICLE 21 — SICK LEAVE A. Effective October 1, 1994, sick leave accrual shall be as follows: 1. Those employees having Tess than 176 accrued hours of sick leave shall accrue sick leave at the rate of 6 hours per month until their accrual accumulates to 176 hours at which time their accrual shall be 8 hours per month. B. A once a year cash -in can be up to 100% of the unused sick leave as long as at least 176 accrued hours remains on hand. An employee may accrue a maximum of three hundred and fifty hours (350); thereafter any excess shall be cashed out. Employees who have more than 350 hours of sick time on the books as of March 1, 1991 shall be frozen at that accumulation; any earned sick time in excess of that amount shall be cashed out. C. In the case of serious illness of a member of the immediate family, the employee may utilize sick leave. Immediate family for the purpose of this section shall be defined as: father; mother; father-in-law; mother-in-law; grandparents; brother; sister; spouse; or legal dependent. Employees may predesignate and substitute other members for those members defined as "immediate family." The intent of this provision is not to expand the number of persons included in the definition of "immediate family" or to increase paid leave opportunities, but, rather to recognize variation in family structure (e.g. stepmother for mother). 18 Police Officers & Sergeants • • D. Effective March 1, 1995 upon termination from City employment, sick leave will be paid at the current hourly pay rate, on the following conditions: 1. 25% pay 5 through 9 years of total full time City service. 2. 50% pay 10 through 19 years of total full time City service. 3. 100% pay 20 + years of total full time City service. ARTICLE 22 — BEREAVEMENT LEAVE Each employee shall receive a maximum of three shifts per calendar year to be utilized for bereavement leave because of a death in their immediate family. Immediate family shall be defined as in Article 21 C - SICK LEAVE. Said time will not be cumulative from one twelve month period to another nor will pay in lieu of unused leave for bereavement be provided. The Chief may grant one (1) additional shift in the event of a death that requires extended travel. ARTICLE 23 — LONGEVITY PAY Effective July 1, 2004, employees shall receive additional compensation of 5% above base salary for each level of full-time sworn police service with the City of Hermosa Beach according to the following schedule: Upon commencement of the fifth (5th) year Upon commencement of the tenth (10m) year Upon commencement of the fifteenth (15th.) year Upon commencement of the twentieth (20 ) year. ARTICLE 24 — EDUCATIONAL INCENTIVE COMPENSATION & MAINTENANCE OF BENEFITS A. In recognition of formal professional training, obtained from either an accredited educational institution or through P.O.S.T. sanctioned training, or a combination of both, City agrees to a concept of pay as an adjunct to base monthly salary for achieving various levels of professional proficiency certification as follows: Effective July 1, 2004, employees who obtain an A.A. or A.S. degree or an Intermediate P.O.S.T. Certificate shall receive additional compensation of 5% above base salary. Effective July 1, 2004, employees who obtain a B.A. or B.S. degree or Advanced P.O.S.T. Certificate shall receive additional compensation of 10% above base salary. 19 Police Officers & Sergeants • • B. Employees receiving such compensation are obligated to maintain the educational level required for P.O.S.T. Certification, at the City's expense and at the direction of the Police Department. ARTICLE 25 — UNIFORM ALLOWANCE A. Said allowance for Officers and Sergeants to be $700/year, payable through the regular payroll schedule. B. An absence due to sick leave, or leave of absence without pay, exceeding sixty days (60), days shall result in a pro -rata reduction in uniform allowance for the time of the absence. ARTICLE 26 — AMMUNITION REPLACEMENT A. In addition to the quarterly qualification ammunition, each officer will be allowed to utilize fifty (50) rounds of ammunition for their primary duty weapon, at City expense, each month at the firing range used by the Department. The City will also pay for the expense of using the range. The ammunition will be used to practice on an approved course of fire so that officers will become more proficient with their service weapons. B. The City will not compensate officers for the time spent to utilize this ammunition. Officers must use the allotted ammunition each month, it does not accumulate. ARTICLE 27 — ASSIGNMENT PAY A. The City shall pay 9% of base salary per month to each officer assigned to a detective position, including background/training detective, administrative position or specialty assignment That compensation shall be for the additional time detectives are "on-call." This sum shall be included in total compensation calculations for retirement purposes. B. The City agrees to pay the personnel assigned as Community Lead Officer 7% of base salary per month as special duty pay. That sum shall be included in total compensation calculations for retirement purposes. C. The City agrees to pay to each officer assigned to field training or acting watch commander duties the sum of three dollars and thirty seven cents ($3.37) per hour as special duty pay. That sum shall be included in total compensation calculations for retirement purposes. D. The City agrees to pay each officer assigned to Motorcycle Duty 7% of base salary per month. This sum shall be payable when on duty, during hazardous duty disability leaves, and during absences from work of less than one month. This sum shall be included in total compensation calculations for retirement purposes. 20 Police Officers & Sergeants E. Effective July 1, 2004, the City agrees to pay a 5% premium above base salary per month to one (1). full time employee who has demonstrated proficiency/fluency in a second language that has been demonstrated to be of value to the City in providing customer service. The City rules regarding the testing for oral skill in the language designated by the Personnel Director and the periodic evaluation of the individual(s) receiving Bilingual Pay will determine the employee's eligibility to receive or continue to receive the pay premium. F. It is the intent of these provisions that such assignments will be for career development, and generally will be limited to an assignment of thirty-six (36) months. The right to assign and reassign shall be vested solely with the Chief of Police. G. The parties understand and agree that all assignments to extra -pay positions are temporary assignments, and that officers will be rotated into and out of these assignments as part of the department's job enrichment and career development program. H. In conformity with this understanding, each officer who accepts an assignment shall sign a statement indicating that they understand the temporary nature of the assignment. Nothing herein shall abrogate an employee's appeal rights as set forth in Government Code Section 3304. I. The City agrees to pay each officer assigned to the Police Service Dog Program as a Police Service Dog handler the sum of two hundred and twenty dollars ($220.00) per month. This amount shall be considered as full compensation for the additional incidental hours required for the animals veterinary care; routine care for the K -9's physical health, welfare and grooming; daily and routine maintenance to the K-9 patrol vehicle and field equipment. This sum shall be included in total compensation calculations for retirement purposes. J. Time spent "on-call" shall not be considered hours worked for FLSA purposes and is not compensated in any manner. K. Employees assigned full time to the Department's Police Service Dog Program are subject to schedule changes contingent on meeting Police Dog Program priorities and Department needs. 21 Police Officers & Sergeants • • ARTICLE 28 — PHYSICAL FITNESS TIME The City and the Association agree to a program providing for an on -duty workout period for Officers and Sergeants under the following conditions and as approved by the Chief of Police: A. The workout shall be of thirty (30) minutes duration, beginning when the employee enters the workout facility. The workout shall take place within the City or within % mile of the City boundary. B. The work out shall be conducted during "Code -7" lunch period. C. There is not interruption of service to the City. D. Release time to workout is at the discretion of the City. E. Individuals may be barred from this program at City discretion if there is evidence of abuse. ARTICLE 29 — YEARLY SHIFT CHANGES A. There will be four (4) quarterly shift changes per twelve (12) month period. These quarterly shift changes shall begin on the first Sunday of the first month of each quarter. The quarters shall run as follows: . 1. June, July, August 2. September, October, November 3. December, January, February 4. March, April, May Although there will be four (4) shift changes in a twelve month period, employees shall bid on a semi-annual basis for two consecutive shifts at a time. B. For shift bidding purposes, the schedule will be posted on October 1, for the quarters December -February and March -May and on April 1 for the quarters June -August and September -November. The sign-up schedule will remain posted for thirty (30) days from the date of posting for employee shift bidding. Management will then have thirty (30) days to finalize the schedule in advance of the schedule change. C. Employees are not mandated to rotate between day and night shifts. Bidding for shifts and days off shall be made on a seniority basis. Management will continue to assign new hire employees to shifts only, without regard to days off, through completion of their probation. 22 Police Officers & Sergeants • D. With regard to new hire employees, following the successful completion of their probationary period, and provided they have worked all shifts in the Patrol Bureau exclusive of shifts worked while assigned to the Field Training Program, the employee will be allowed to bid for shift and days off on a seniority basis. E. In order to provide scheduling protections to less senior employees, those without sufficient longevity to bid for an alternate shift assignment may request, via the Field Services Division Commander, a shift rotation for one (1) deployment quarter in a twelve (12) month period. It shall be the sole responsibility of the junior employee wishing such a shift rotation to notify the Field Services Division Commander immediately upon posting of each shift bidding schedule. F. In the event that a less junior employee qualifies for a shift rotation and desires to exercise their prerogative to rotate to another shift, the employee with the least seniority in the bidding process who has bid on a shift will be "bumped" to an alternate shift in order to provide a shift opening for the junior employee. The senior employee shall retain the right to select the deployment quarter in which they will be displaced in the rotation. All other seniority rights shall remain in full force and effect. ARTICLE 30 — EXTRA JOB SIGN-UPS A. Regular officers of the Hermosa Beach Police Department will be given priority over reserve officers in the assignment of extra jobs. No restrictions on the number of regular officers who can sign up for extra jobs shall be imposed. Officers and Sergeants will be compensated for all hours worked on an overtime basis for extra job sign-ups at time and one-half. B. To be eligible for an extra job, an officer must have completed their probationary period. The officer must have signed up for the job at least five (5) days prior to the date listed on the job posting. If no regular officer has signed up for the job five (5) days prior to the listed date, the job may be assigned to a reserve officer. Available extra jobs will be posted on the bulletin board at least ten (10) days in advance of the job date. C. In the matter of foot patrol and beach patrol jobs, a monthly schedule will be posted, when possible, at least five (5) days prior to the first day of the month. A -., sign-up list for foot patrol and beach patrol extra jobs will be posted at least ten (10) days prior to the date of the job for the following month. Failure to work a job assignment after having been selected to do so will be deemed to be a violation of general orders. For emergency reasons, an officer may provide a replacement for the extra job from one of the other regular officers to cover the assigned job. For the same reasons, and with the permission of the Division Commander, a reserve officer may be used as a replacement in an emergency situation. 23 Police Officers & Sergeants • D. Nothing herein shall prohibit the City from hiring temporary civilian employees to perform police related duties in the enforcement of Municipal Code provisions relating to bicycles and skateboards. Any additional assignments of temporary civilian employees shall be subject to the meet and confer process. ARTICLE 31 — SHIFT COVERAGE If for any reason the Police Department cannot meet a minimum three-person staffing standard requirement (consisting of Watch Commander and two area cars), the Department shall have the right to fill positions with Certified Level I Reserve Officers. This may be done only when all regular officers have been contacted to determine their availability to cover the shift or a portion of the shift, which will be understaffed. ARTICLE 32 —WATCH COMMANDER SELECTION The Chief of Police shall have the right to establish criteria for selection of officers to be placed on the Watch Commander's list. The Chief shall select any number to be placed on the list and may remove officers or add officers to the list at any time. ARTICLE 33 — PERFORMANCE REVIEW Upon completion of probation, each employee shall be reviewed annually; said review to be objective, constructive in nature designed to point out area of strengths, weakness and methods for improvement. The review will be completed by the employee's immediate supervisor and will include all co -lateral assignments (i.e. FTO, Rangemaster, Dare Officer, etc.). Contents of the form will be submitted to the Police Officers Association for review and comments. ARTICLE 34 — DISCIPLINARY ACTIONS A. For the purpose of defining disciplinary actions, the following definitions shall be applicable: 1. Disciplinary actions are defined as: a. Dismissal b. Demotion c. Suspension d. Reductions in pay e. Reprimand (written) 2. Reductions in pay are governed by the "Blue Section" of the Police Manual. • 3. Appeals from the disciplinary actions shall only be subject to the "Blue" section of the Police Manual entitled "Rules and Regulations." 24 Police Officers & Sergeants • • 4. Prior to the commencement of any internal investigation that is likely to subject the officer to disciplinary action, the officer shall be advised of their rights pursuant to Section 3300, et. seq., of the Califomia Government Code as amended. All rights contained therein shall be applicable to the disciplinary actions and shall be used as a minimum guideline only. 5. Any reprimand record or other writing containing negative comments (with the exception of Performance Evaluations) included in the employees personnel package is a written reprimand. 6. Inclusionary periods as currently set forth in the Police Department Rules and Regulations shall remain in effect during this MOU 7. Any officer receiving time off dispensed as a result of disciplinary action can use either accumulated compensatory time or vacation time at their discretion. However, when exceptional circumstances arise and the City feels that it is in the best interest to keep an officer off duty for a limited period of time (not to exceed five (5) working days), the City may exercise this right. 8. For purposes of this section, a "suspension day" imposed as a result of disciplinary action or "workday" referred to in Section 7 is equivalent to eight (8) hours. ARTICLE 35 — LAYOFF A. Hermosa Beach Municipal Code Section 2.76.200 , as currently enacted, is the governing provision regarding layoff. However, City further agrees that, prior to implementation of any such layoff, discussions shall be held to explore other alternatives, mitigation, etc. B. It is further agreed that in the event the City should contract with another agency for provision of police services, the Association shall receive six (6) months advance written notice prior to the effective date of any such change. ARTICLE 36 — NO SMOKING The parties agree that the City shall amend its class specifications for unit positions to '--;provide that employees who become unit employees after the date this MOU goes into effect shall, as a condition of their continued employment, refrain from smoking tobacco or any other non -tobacco substance at any time on duty. Violation of this condition of employment shall be deemed good cause for dismissal. 25 Police Officers & Sergeants • • ARTICLE 37 — ASSOCIATION DIRECTORS TIME A maximum of two Board members shall be allowed to attend out of town meetings on City time up to and including a cumulative total of five (5) working days per calendar year provided such out of town meetings are for purposes of Association business. With the permission of the Police Chief additional days may be granted. ARTICLE 38 — DURATION OF CONTRACT This MOU is effective July 1, 2003 and shall remain in full force and effect through June 30, 2005. In witness whereof, the parties hereto have caused their duly authorized representatives to execute this Memorandum of Understanding this day of 2004. HERMOSA BEACH POLICE OFFICERS' ASSOCIATION CITY OF HERMOSA BEACH Jaime Ramirez, President Stephen Burrell, City Manager Dean Garkow, Treasurer Viki Copeland, Finance Director Brian Smythe, Secretary Michael Earl, Personnel Director 26 Police Officers & Sergeants • • MAY March 4, 2004 Honorable Mayor and Members For the City Council Meeting of the City Council of March 9, 2004 ACCEPTANCE OF DONATIONS Recommended Action: It is recommended that the City Council accept donations received by the City to be used as follows: The Civic Light Opera of South Bay Cities and the Hermosa Beach Playhouse Women's Club of Hermosa Beach Respectfully submitted: abut) (thiLia-ti Valerie Mohler Accounting Supervisor c: \donation 2000.doc $800.00 Cyclorama to be used in the Hermosa Beach Civic Theatre. $1,200.00 To be used for the purchase of a Tempest Power fan by the Fire Department. Concur: Viki Copeland Finance Director hen Burrell City Manager 2i • • 47" s/9/asp March 3, 2004 City Council Meeting March 9, 2004 Mayor and Members of the City Council ORDINANCE NO. 04-1238 - "AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING THE ZONING ORDINANCE, SECTIONS 17.04.040, 17.10.020K.2, 17.12.080B, 17.14.080B AND 17.16.080B, TO DEFINE "TRELLIS" AND TO CLARIFY THE COVERED OPEN SPACE REQUIREMENTS IN MULTI- FAMILY ZONES." Submitted for adoption and waiver of full reading is Ordinance No. 04-1238, relating to the above subject. At the meeting of February 24, 2004, the ordinance was presented to the City Council for consideration and was introduced by the following vote: AYES: Edgerton, Tucker, Yoon, Mayor Keegan NOES: Reviczky ABSENT: None ABSTAIN: None Elaine Doerfling, City Cle Noted: 3a 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 • 24 25 26 27 28 • • ORDINANCE NO. 04-1238 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING THE ZONING ORDINANCE, SECTIONS 17.04.040, 17.10.020K.2, 17.12.080B, 17.14.080B AND 17.16.080B, TO DEFINE "TRELLIS" AND TO CLARIFY THE COVERED OPEN SPACE REQUIREMENTS IN MULTI -FAMILY ZONES The City Council of the City of Hermosa Beach does hereby ordain as follows: SECTION 1. The Planning Commission held a duly noticed public hearing on February 18, 2003, to consider amending Sections 17.04.040, 17.10.020K.2, 17.12.080B, 17.14.080B and 17.16.080B pertaining to the open space area coverage requirements in multi -family zones. SECTION 2. The City Council held a duly noticed public hearing on February 10, 2004, to consider the recommendation of the Planning Commission to amend Sections 17.04.040, 17.10.020K.2, 17.12.080B, 17.14.080B and 17.16.080B pertaining to the open space area coverage requirements in multi -family zones. SECTION 3. The subject text amendment is exempt from the requirements of the California Environmental Quality Act (CEQA), pursuant to the general rule set forth in Section 15061(3) of the CEQA Guidelines, as there is no possibility that these modifications to the Zoning Ordinance may have a significant effect on the environment. SECTION 4. Based on the evidence considered at the public hearing and the recommendation of the Planning Commission the City Council hereby ordains that the Hermosa Beach Municipal Code, Title 17 -Zoning, be amended as follows: -1- • • 1. Amend Section 17.04.040 by adding the following definition: "Trellis" means any framework or structure of crossed wood or other suitable building material used to cover open space for aesthetic or shading purposes. For the purposes of usable open space calculations, the open areas between the trellis beams must be equal to or exceed the open space area required to remain open and uncovered as per the development standards for each multi -family residential zone district." 2. Amend Sections 17.10.020K.2, 17.12.080B, 17.14.080B and 17.16.080B to read as follows: "Each qualifying open space area may be covered up to fifty (50) percent but shall not be enclosed on more than two sides by building walls or guardrails greater than forty-two (42) inches in height. A trellis may be allowed to cover an entire open area so long as the open areas between the trellis beams is equal to or exceeds the area required to remain open and uncovered." SECTION 5. This ordinance shall become effective and be in full force and effect from and after thirty (30) days of its final passage and adoption. SECTION 6. Prior to the expiration of fifteen (15) days after the date of its adoption, the City Clerk shall cause this ordinance to be published in the Easy Reader, a weekly newspaper of general circulation published and circulated, in the City of Hermosa Beach in the manner provided by law. SECTION 7. The City Clerk shall certify to the passage and adoption of this ordinance, shall enter the same in the book of original ordinances of said city, and shall make minutes of the passage and adoption thereof in the records of the proceedings of the City Council at which the same is passed and adopted. PASSED, APPROVED and ADOPTED this 9th day of March, 2004 by the following vote: AYES: NOES: ABSENT: ABSTAIN: PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: City Clerk City Attorney • ♦ March 2, 2004 Honorable Mayor and Members of The Hermosa Beach City Council ibefr3--pct-4 Regular Meeting of March 9, 2004 I 2004 SPECIAL EVENT APPLICATIONS U Recommendation: The Parks, Recreation, and Community Resources Commission and staff recommend that Council: I) review proposed calendar of special events, 2) select events for approval, and 3) determine which requests for fee waivers should be granted. COMMECIAL EVENTS 1. EVP Tour— Pro Am Beach Volleyball Tournament 2. AVP Hermosa Open Beach Volleyball Tournament 3. Hermosa Beach Triathlon (MESP) NON PROFIT EVENTS 1. Great Autos of Yester Year Car Show 2. Amateur Athletic Union (AAU) Youth Volleyball 3. Hermosa Beach Art Walk 4. So Cal Foundation Beach Volleyball Tournament 5. Aloha Days Surf Contest & Festival 6. Hermosa Shorts Film Festival 7. `Surfin' Hermosa Public Art Display 8. World Aids Day 9. Volcom Sea Slugs Youth Surf Contest DATE FEES (est.) June 19 $4,704.00 July 22-25 $36,914.00 October 10 $12,069.00 DATE FEES (est.) May I $775.00 July 10-11 $915.00 6-24,7-29,8-26 $6,029.00 August 7 $1,564.00 August 14-15 $9,940.00 August 20-22 $2,400.00 7-I to 8-31 $1,836.00 November 28 $880.00 December 11 $253.00 Complete event applications and event information are available for public review at: 1. Hermosa Beach Library 2. Hermosa Beach Police Station 3. Hermosa Beach City Manager's Office 4. Hermosa Beach City Clerk's Office Background The Community Resources Department received three (3) applications for commercial events on the beach with impact to Pier Plaza. Applicants: EVP Tour, AVP and MESP each paid the City a $500 application fee as required by the special event policy. •-• F The Community Resources Department received nine (9) non-profit special event applications for events at various locations throughout the City. Applicants: Autos of Yester Year, and World Aids Day will impact Pier Plaza only; Applicants: So Cal Foundation and Volcom will impact the beach only; Applicant: Aloha Days will impact both Pier Plaza and the beach; Applicant: Hermosa Shorts will impact Community Center theatre only; Applicants: Surfin' Hermosa and FIB Art Walk will impact several areas of public space. Attachment A includes the master event calendar for 2004, which has been categorized to differentiate between commercial, non-profit, co-sponsored, and Department events. Attachment B grid identifies: (a) I 5a • • • years the event has been held in the City, (b) proposed event dates, and (c) projected City fees and organizational requests for fee waivers. Attachment C includes letters of request. Analysis The City has worked in coordination with event operators to consider the needs of residents and enhance opportunities for exposure to local businesses. Special events have provided residents and visitors with unique recreational experiences that are of intergenerational appeal. COMMERCIAL EVENTS EVP Tour — PRO AM BEACH VOLLEYBALL TOURNAMENT This is a repeat one -day event for the City. The summer tournaments have been successful and well managed by the EVP Tour, a company that has been in business for twelve years promoting beach volleyball programs. The event format is professional beach volleyball competition, spectator contests, and an amateur volleyball tournament open for local teams. AVP HERMOSA OPEN BEACH VOLLEYBALL TOURNAMENT The AVP has a long-standing history of producing professional beach volleyball tournaments to large spectator crowds. The Hermosa Open has become a well -anticipated tradition to the local volleyball community. For the past five years the AVP has partnered with IMG to produce the Mervyns Beach Bash in June during the off-season, which encompassed the Hermosa Open. This year, the AVP has proposed a stand-alone "grand slam" tournament during the high -impact month of July. The attached letter of request serves to appeal staff recommendation of adherence to City ordinances. Specifically, event operators have requested alcohol consumption and food concessions on the beach. The Departments of Community Resources, Police, Fire, Community Development, and Public Works met to discuss both operational and safety concerns pertinent to AVP request. The minutes of this meeting are attached for perusal. AVP Request Commission Recommendation Event Date July 22-25, 2004 Event Set -Up July 19-21, 2004 Event Tear Down July 26-28, 2004 Commission recommends approval of dates specified for event set-up, implementation, and tear down. Staff has recommended an additional day of tear down to accommodate beach steam cleaning by the County and installation of volleyball courts, once the beach has been cleared. Merchandise Sales on the Beach .:<a • Per City ordinance 12.20.300, no person shall sell or offer for sale any foods, refreshments, drinks or other goods, wares, or merchandise upon the beach or strand. Commission does not recommend violation of City ordinance. The special event policy stipulates sampling of products only, so as not to compete with local merchant sales of product, food, and drink. • The special event policy permits sales on the beach of event - sanctioned AVP merchandise only. • The special event policy permits four (4) additional vendors to sell merchandise on Pier Plaza in association with the event. • The Chamber of Commerce does not support sales of merchandise or food on the beach. Alcohol Consumption on the Beach Per City ordinance, 12.20.040, no person shall possess, transport, deliver, sell, give away, purchase, or consume alcoholic beverages on the beach. Commission does not recommend violation of City ordinance. 2 • • Beach Club Membership & Reserved Seating Per coastal commission policy, the AVP cannot charge admission to the proposed event, but may sell preferred seating for up to 24% of the total amount seating capacity. More than 75% of the seating capacity shall be ayailable free of charge for general public use. Commission supports the limit imposed by the coastal commission. Modeling Search The Police Department is vehemently opposed to any type of model search, bikini contest, or beauty pageant. Crowd control and safety enforcement in the Pier Plaza and strand areas are most challenging over the holiday and summer weekends. Special events compound efforts required for safety enforcement. Commission supports the stance of safety personnel and does not recommend any activity, such as the model search, that may further incite crowds. Corporate Outing on the Beach (6:30PM— 10:OOPM) During the busy summer months, commission recommends closure of all Friday and Saturday beach venues at 6:OOPM. Beach activities further tax safety personnel whose primary concern is crowd control in the downtown area. A private corporate outing will invite onlookers and require extra security efforts. Commission recommends AVP utilize one of the downtown restaurants or hotels to facilitate a corporate outing. Fee Waiver Request Commission does not recommend waiving fees for this commercial event. AVP is a corporate entity; as such there is no precedence for fee exemption. The majority of fees charged are direct costs to the City. The special event fees encompass costs associated with interdepartmental senior personnel for planning meetings, event coordination, inspections, site mapping, operational procedures, emergency preparedness, permit processing, traffic control, and communications. Event components are City staff intensive prior to the implementation phase. Direct costs are reflective of the four-day event only. Indirect costs are recovered by the special event permit fee. Two (2) Street Banners Thirty eight (38) Light Pole Banners • Installation Date: June 28, 2004 • Removal Date: July 26, 2004 • Location: The Strand, Pier Avenue, Hermosa Avenue, and Pacific Coast Highway Commission and staff recommend approval of both street banners and light pole banners at all locations with the exception of Pacific Coast Highway until commercial signage issue with Cal Trans is resolved. MESP — HERMOSA BEACH TRIATHLON This is a repeat one -day event for the City. MESP operators have abided by their contractual requirements in past years and have repeatedly produced safe events that appeal to participating athletes and spectators alike. A commitment from MESP to notify every resident in Hermosa by direct mail has addressed issues of concern regarding event notification. Further, the Police Department has produced informative flyers for distribution that detail event course and `escape routes' for vehicular traffic during =the race. Staff recommends implementation of bike route revision in accordance with memo submitted from the Police Department Traffic Division, which alleviates use of Hermosa Avenue. NON PROFIT EVENTS GREAT AUTOS OF YESTER YEAR CAR SHOW This' is a repeat one -day event for the City presented by the Great Autos of Yester Year Car Club. The organization is dedicated to prominent displays of classic cars from the 1940's and 1970's. Pier Plaza provides a unique venue location for the annual show. 3 • • AMATEUR ATHLETIC UNION (AAU) YOUTH VOLLEYBALL TOURNAMENT This is a repeat two-day event for the City. This national championship for junior volleyball takes place in Hermosa Beach annually. The competition is doubles only and open to boys and girls in 18 & under, 16 & under, 14 & under, and 12 & under age divisions. Winning teams move on to compete in the AAU Junior Olympic Games. HERMOSA BEACH ART WALK This is a new one -day event proposed for three consecutive months. Organizers of the Art Walk include Hermosa Arts Foundation and Pier Avenue merchants and gallery owners. Visual art exhibitions and musical performances will be located along upper Pier Avenue and the Community Center. Local galleries, restaurants and businesses will participate in the Art Walk by hosting food and wine receptions on their private property. SO CAL FOUNDATION FOR CHILDREN This is a repeat one -day event for the City. The So. Cal. Foundation for Children (SCFC) raises funds for scholarships, educational guidance and athletic opportunity to underprivileged youth. The So. Cal. Foundation for Children is recognized by the City of Hermosa Beach as a local service organization. Tournament Director, Bill Sigler, has proven to be successful in the operation of local charity events and volleyball tournaments. ALOHA DAYS SURF CONTEST & FESTIVAL This is a repeat two-day event for the City. Aloha Days organizers have proven to produce successful events and abide cooperatively with City requirements and requests. The event remains relatively low impact in nature and requires no street closures. HERMOSA SHORTS -FILM FESTIVAL This is a new three-day event for the City. Sponsored by the Hermosa Arts Foundation, the event will highlight local filmmakers and students providing a forum for viewing short films. This collaborative project includes event contributors: Adelphia, Redondo Union High School, Mira Costa High School, and local filmmakers. The event will be held at the Hermosa Beach Theater and Community Center. SURFIN' HERMOSA 2004 This is a new event for the City. Hermosa Beach Education Foundation and The Hermosa Arts Foundation have teamed up to produce a public art project to be displayed from July 1 to August 31 to honor the rich surfing history at Hermosa Beach. Artistically designed surfboards to be mounted on ;,Hermosa Avenue Light Poles between 10ih and 16" Streets for public display. WORLD AIDS DAY This is a repeat one -day event for the City. The South Bay Family Healthcare Center has provided free family health care and health screenings for over thirty years. World AIDS Day, commemorated on December I51 since 1988 has been a day set aside to bring messages of compassion, hope, solidarity and understanding about AIDS. 4 • • VOLCOM SEA SLUG YOUTH SURF CONTEST This is a repeat one -day event for the City. Youth ages 14 to 17 years participate in the annual surf competition held on the south side of the Pier. Prizes are awarded to the top six finalists in both the Grom, Junior, and Open Divisions. Attachments: A: 2004 Special Event Master Calendar 13: Detailed Event Grid of Information C: Letters of Request Respectfully Submitted, Pat LisaLynn X Stephepyt Stfrr Il Recreation Supervisor City anager Concu Ta 5 Noted for Fiscal Impact,. Viki Copeland Finance Director City of Hermosa B• • 710 Pier Avenue Hermosa Beach, CA 90254 Telephone: 310-318-0280 or Fax: 310-372-4333 Tentative Calendar of Events 200+ Visit our website at www.hcrmosabch.org for more information about what is happening in Hermosa beach! January No Events Scheduled February March Name Location CR Dept HB Co- Non - Comm Date Name Location CR Dept Sponsor Profit Comm 2/21/04 Hearts in the Park Sea View Park XXX XXX XXX 2/29/04 Sand & Strand Run Beach/Pier XXX XXX XXX XXX March April Date Name Location CR Dept HB Co- Non - Comm Date Name Location CR Dept Sponsor Profit Comm 3/13- St. Patrick's Day Parade/Festival Pier/Plaza XXX XXX 14/04 Teen Flashlight Egg Hunt South Park XXX XXX XXX 3/20/04 Sand Football Tournament 10"' St Beach XXX XXX XXX 3/20/04 CBVA Volleyball Tournament Beach N. Pier XXX XXX XXX April Date Name Location CR Dept HB Co- Sponsor Non - Profit Comm 43-5/04 Hermosa Tennis Classic-USTA Comm. Center XXX XXX 4/10/04 Egg Hunt Noble Park XXX 4/16/04 Teen Flashlight Egg Hunt South Park XXX XXX XXX 4/17/04 CBVA Volleyball Tournament Beach N. Pier XXX XXX 4/24/04 Richstone Center Pass-Thru Strand XXX XXX 4/24/04 Sand Football Tournament 101h St. Beach XXX XXX May Date Name Location CR Dept HB Co- Sponsor Non- Profit Comm 5/01/04 Endless Summer Car Show Pier Plaza XXX XXX 5/2/04 Dog Parade & Trick Show Greenbelt XXX 5/15/04 Little League Fundraiser Pier Plaza XXX XXX 5/22- 24/04 CBVA Volleyball Tournament N. Pier XXX XXX XXX 5/29/04 Sand Football Tournament 10"' St / Beach XXX 30/04 r Fiesta Hermosa Plaza/Pier/ Hermosa Ave XXX June Date Name Location CR Det P HB Co- Sponsor Non- Profit Comm 6/4/04 Tennis Open Comm. Center XXX 6/5/04 Summer Celebration Valley Park XXX 6/19/04 EVP Pro Am Volleyball Beach/ Plaza XXX 6/24/04 Hermosa Beach Art Walk Pier Ave/CC XXX 6/26/04 Sand Football Tournament 10"' St Beach XXX Attachment July Date Name Location CR Dept HB Co- Sponsor Non- Profit Comm 7/10- 11/04 AAU Beach Volleyball Beach XXX XXX XXX 7/11/04 Sunset Concert #1 • Beach S. Pier XXX XXX XXX 7/17/04 Hennessy's Paddleboard Beach/ Plaza XXX XXX XXX 7/18/04 Sunset Concert #2 Beach S. Pier XXX 7/18/04 AVP Hermosa Open Beach/ Plaza XXX XXX XXX 7/24/04 Sand Football Tournament 10°' St Beach XXX 7/25/04 Sunset Concert #3 Beach S. Pier XXX XXX 7/29/04 Hermosa Beach Art Walk Pier Ave/CC XXX 7/30- 8/1/04 Surf Festival Beach/Plaza XXX XXX 7/31/04 Fishing Derby Pier XXX August Date Name Location CR Dept HB Co- Sponsor Non- Profit Comm 8/1/04 Sunset Concert #4 Beach S. Pier XXX XXX 8/5-6/04 Shakespeare by the Sea Valley Park XXX XXX 8/7/04 So Cal Beach Volleyball Tourney Beach XXX XXX 8/8/04 Sunset Concert #5 Beach S. Pier XXX 8/14/04 Aloha Days Surf Contest & Festival Beach/Pier XXX XXX 8/15/04 Sunset Concert #5 Beach S. Pier XXX 8/20/04 Hermosa Shorts Festival Playhouse XXX 8/26/04 ' Hermosa Beach Art Walk Pier Ave/CC XXX 8/28/04 Sand Football Tournament 10"' St Beach XXX September Date Name Location CR Dept HB Co- Sponsor Non - Profit Comm 9/4-6/04 Fiesta Hermosa Plaza/Pier / Hermosa Ave XXX XXX 9/11/04 CBVA Volleyball Tournament Beach XXX XXX 9/18/04 Calif. Coastal Clean Up Beach/Pier XXX 9/18/04 Sand Football Tournament 10m St Beach XXX 9/28/04 America's Walk for Diabetes Strand XXX XXX October Date Name Location CR Dept HB Co- Sponsor Non - Profit Comm =10/11Qt; Hermosa Tennis Open Comm Center XXX 10/10/04 Triathlon Hermosa Bch XXX 10/16/04 Pumpkins in the Park TBD XXX 10/16/04 Sand Football Tournament 10°i St Beach XXX 10/30/04 Halloween Howl Clark Bldg XXX Attachment A November Date Name Location CR Dept HB Co- Sponsor Non - Profit Comm TBD Senior Flu Clinic Clark Building XXX XXX 11/11/04 Veterans Memorial Event Comm Center XXX XXX 11/28/04 World Aids Day Event Pier Plaza XXX December Date Name Location CR Dept Co -Sponsor Non- Profit Comm 12/2/04 Holiday Tree Lighting Pier Plaza XXX 12/4/04 Sand Snowman Contest Beach N. Pier XXX 12/11/04 Sea Slug Youth Surf Contest Beach XXX 12/31/04 New Years Eve Celebration Pier Plaza XXX Attachment A CITYOF HERMOSA BEACH: 2004 COMMERCIAL EVENTS APPLICANT EVP Tour AVP Hermosa Open MESP Marketing EVENT/YEAR Pro Am Beach Volleyball Tournament 4'" Year Beach Volleyball Tournament 1' Year in 6, not coordinated in conjunction with Beach Bash Hermosa Beach Triathlon 13'" Year DATES/ LOCATION June 19 Beach July 22-25 Beach/Plaza October 10 Beach/Plaza SET-UP June 18 July 19, 20, 21 October 9 TEAR -DOWN June 19 July 26, 27, 28 October 10 CATEGORY II III II ADMISSION CHARGES No No No SHUTTLE BUS REQUIRED No Yes No INSURANCE 2 Million 2 Million 2 Million . FILMING No Yes No SEASON Summer Summer Off -Season FEES (ESTIMATE): Permit Set-up/Tear Down Police Fire/Paramedic CR Staff Public Works Admission Film & Location Business License Banner Co -Sponsor Parking Amp. Permit TOTAL Fees 2,107.00 400.00 414.00 N/A 600.00 N/A N/A N/A 298.00 472.00 300.00 68.00 45.00 $4,704.00 Requested Waivers -0- Fees 15,320.00 1,000.00 3,726.00 2,124.00 900.00 1,950.00 N/A 3,959.00 298.00 472.00 1,000.00 6,120.00 45.00 $36,914.00 Requested Waivers 15,320.00 1,000.00 3,959.00 1,000.00 $21,279.00 Fees 2,107.00 400.00 4,473.00 N/A 600.00 1,500.00 N/A N/A 298.00 N/A 300.00 2,346.00 45.00 $12,069.00 Requested Waivers -0- `Note: Permit fees a e based upon impact. Category I $1,915.00 per day Category II $2,107.00 per day Category III $3,830.00 per day Commission does not recommend fee waivers for commercial events Attachment B CITY OF HERMOSA BEACH: 2004 NON-PROFIT EVENTS APPLICANT Great Autos of Yester Year Club Amateur Athletic Union (AAU) Hermosa Arts Foundation & Klade Gallery EVENT/YEAR Car Show m 5 Year Youth Beach Volleyball Tournament Unknown Hermosa Beach Art Walk 1' Year DATES/ LOCATION May 1 Pier Plaza July 10-11 Beach June 24, July 29 & Aug 26 Pier Avenue SET-UP May 1 July 9 TBD TEAR -DOWN May 1 July 11 TBD CATEGORY ADMISSION CHARGES No No No SHUTTLE BUS REQUIRED No No No INSURANCE 2 Million 2 Million 2 Million . FILMING No No No SEASON Off -Season Summer Summer FEES (ESTIMATE): Permit Set-up/Tear Down Police Fire/Paramedic CR Staff Public Works Admission Film & Location Business License Banner Co -Sponsor Parking Amp. Permit TOTAL Fees 300.00 355.00 75.00 45.00 $775.00 Requested Waivers "300.00 $300.00 Fees 600.00 236.00 34.00 45.00 $915.00 Requested Waivers "600.00 34.00 45.00 $679.00 Fees 1,800.00 852.00 201.00 900.00 236.00 2,040.00 $6,029.00 Requested Waivers "1,800.00 Z040.00 $3,840.00 **Note: Permit fees are based upon anticipated attendance $1.20 per participant up to 1,500. When spectators number more than 1,500, fee category is commercial rate based on impact. Attachment B fCITY OF HERMOSA BEACH: 2004 NON-PROFIT EVENTS APPLICANT So Cal Foundation Aloha Days Committee Hermosa Arts Foundation EVENTIYEAR Beach Volleyball Tournament 3i° Year Aloha Days Surf Contest & Festival 7th Year Hermosa Shorts Film Festival 1° Year DATES/ LOCATION August 7 Beach August 14-15 Beach/Plaza August 20-22 HB Theater SET-UP August 7 August 13 August 20 TEAR -DOWN August 7 August 16 August 22 CATEGORY ADMISSION CHARGES No No Yes SHUTTLE BUS REQUIRED No No No INSURANCE 2 Million 2 Million 2 Million FILMING No No No SEASON Summer Summer Summer FEES (ESTIMATE): Permit Set Up/Tear Down Police Fire/Paramedic CR Staff Public Works Admission Film & Location Business License Banner Co -Sponsor Parking Amp. Permit TOTAL Fees 600.00 568.00 300.00 51.00 45.00 $1,564.00 Requested Waivers "600.00 51.00 $651.00 Fees 4,214.00 400.00 1,136.00 67.00 600.00 1,950.00 236.00 1,292.00 45.00 $9,940.00 Requested Waivers "4,214.00 400.00 1,292.00 45.00 $5,951.00 Additional subsidy of $2,500 requested from DEC fund Fees 1,800.00 600.00 $2,400.00 Requested Waivers "1,800.00 $1,800.00 **Note: Permit fees are based upon anticipated attendance $1.20 per participant up to 1,500. When spectators number more than 1,500, fee category is commercial rate based on impact. Attachment B CITY OF HERMOSA BEACH: 2004 NON-PROFIT EVENTS APPLICANT Hermosa Arts Foundation & HB Ed Foundation South Bay Family Health Care Center Volcom Sea Slugs EVENT/YEAR Surfin' Hermosa 2004 Public Art Display i Year World Aids Day 8th Year Youth Surf Contest 4'" Year DATES/ LOCATION July 1 through August 31 Various locations November 28 Plaza December 11 Beach SET-UP TBD November 28 December 11 TEAR -DOWN TBD November 28 December 11 CATEGORY ADMISSION CHARGES No No No SHUTTLE BUS REQUIRED No No No INSURANCE 2 Million 2 Million 2 Million FILMING No No No SEASON Summer Off -Season Off -Season FEES (ESTIMATE): Permit Set-up/Tear Down Police Fire/Paramedic CR Staff Public Works Admission Film & Location Business License Banner Co -Sponsor Parking Amp. Permit TOTAL Fees 1,200.00 400.00 236.00 $1,836.00 Requested Waivers "1,200.00 400.00 $1,600.00 Fees 240.00 300.00 340.00 $880.00 Requested Waivers **240.00 340.00 $580.00 Fees 114.00 105.00 34.00 $253.00 Requested Waivers **114.00 34.00 $148.00 **Note: Permit fees are based upon anticipated attendance $1.20 per participant up to 1,500. When spectators number more than 1,500, fee category is commercial rate based on impact. Attachment B • • COMMERCIAL EVENT CATEGORIES AND CRITERIA FOR EVENT FEES CATEGORY I: MODERATE IMPACT Daily Minimum of $1,915.00 A Category I event meets the criteria of a commercial event and: • Impacts public areas for no longer than one (1) day including set-up. • Is conducted in the off season (not between Memorial Day and Labor Day or any holiday) • Participant/Spectator crowds do not exceed 3,000 • Has no television coverage (except news) • A non-profit entity is the beneficiary of the new revenue (100%) • Does not meet the identifying criteria for a Category II or III event CATEGORY II: MEDIUM IMPACT FEE: Daily Minimum + 10%= $2,107.00 plus a $200 set-up and tear Down fee per day. A Category II event meets the criteria of a commercial event and does not qualify as a Category I event: • Impacts public areas for more than one (1) day including set up • Has television coverage • Has more than $3,000 and less than $50,000 in prize money • Does not meet any of the identifying criteria for a Category III event CATEGORY III: HIGH IMPACT FEE: Daily Minimum + 100%= $3,830.00 and a $200 set up and tear -down fee per day and a (if applicable) percentage of gross admission revenues. A Category III event meets the criteria for a commercial event and has one or more of the following: • Has network television coverage • Estimated participant/spectator crowds exceed 5,000 • Prize money in excess of $50,000 • Charges admission to spectators • Gross revenues in excess of $50,000 • • COMMERCIAL EVENT 1. EVP PRO AM BEACH VOLLEYBALL TOURNAMENT EY, TOUR 12444 Lubke New Buffalo, M149117 269-469-5841 fax 269-469-5840 cell 312-287-5988 Wednesday, October 08, 2003 Lisa Lynn Department of Special Events 710 Pier Ave Hermosa Beach, CA 90254 Re: Permits for Hermosa Beach — June 19, 2004 . w :e OFFICIAL QAMe c9m; a,�a Dear Lisa: We are now in our 4th year of serving the volleyball community and providing exciting professional volleyball for the residents of Hermosa Beach. I am requesting the date of June 19, 2004 for the 4di Annual EVP Pro Am Beach Volleyball Tournament north of the pier. 1 am asking that the Hermosa Beach Park Department would allow setup on June 18`h Friday from 3 pm —6pm at a minimal fee. If this request for a Friday setup fee is waived or reduced then EVP will provide three (3) professional instructors for a volleyball clinic from 6-8 pm on Friday Night. I look forward to working with you in 2004. Sincerely, 1 of 0_9.—t? Ross Balling Director • .2VP®TOUR.COM Obrona Chicago Office: 312-287-5988 I light Michigan Office: 269-469-5831 2004 Corona®Light EVP®Pro Am Beach Volleyball Tour Overview: The 2004 Corona Light EVP Pro Am Beach Volleyball Tour will feature top male and female pro teams representing LA, Chicago, Miami Beach, New York and Tampa. The amateur events attract over 5,000 participants during the 12 -stop tour. Starting in late May on the beautiful Hunington Beach, then traveling the Midwest in July and August and back again to the west coast in August for our Hermosa Beach Championship Finals. A few of our current tour stops include Chicago IL, Huntington Beach, CA, San Diego, CA, Milwaukee, WI and Hermosa Beach, CA. Each tour stop is known as the hotbed for beach volleyball and beach lifestyle sports like inline skating, biking and running. The EVP pro beach show will orchestrate center court for 8 hours per event including 30 professional men and women teams and 6 special contests per event. In addition, 100 local teams will compete for a chance to play in the professional division representing their hometown. Fox Chicago will provide 80:30 second event commercials as well as offer our players TV and print exposure throughout the summer. One of the North Avenue tournaments will be videotaped for air three times on UPN WPWR Channel 50. Key Elements: ✓ 12 Amateur Divisions attracting 5,000 young adults 18-35 yrs. ✓ 75 men and women Pro Teams from several large markets. ✓ City vs City competition all packed in one day for 8 hours. ✓ Courtside seating open to the public. ✓ EVP Tour has been family owned & operated since 1994! ✓ Center Court contests for the audience participation. ✓ VIP Hospitality Tent for Sponsors and Players. ✓ Sportsmanship & professionalism is a high priority. edule of Events: Date Venue City Huntington Beach State CA women's Purse $2000 Men's Purse $2000 June 5, 2004 Huntington Beach June 12, 2004 Ocean Beach San Diego CA $2000 $2000 June 19, 2004 Hermosa Beach Hermosa Beach CA $2000 $2000, June 26, 2004 Santa Cruz Santa Cruz CA $2000 $2000 July 3 & 4, 2004 Washington Park Michigan City IN $2000 $2000 _;J_.10, 2004 North Ave Beach Chicago IL $2000 $2000 July 24, 2004 North Ave Beach Chicago IL $2000 $2000 August 7, 2004 Seattle Seattle WA $2000 $2000 August 14, 2004 North Ave Beach Chicago IL $2000 $2000 August 21, 2004 TBA TBA $2000 $2000 AGreataips forhair.• G........i s..h/...r... G......eel sq...— • • COMMERCIAL EVENT 2. AVP HERMOSA OPEN BEACH VOLLEYBALL r-. • • February 18, 2004 City of Hermosa Beach Community Center 710 Pier Avenue Hermosa Beach, CA 90254 Attention: Lisa Lynn Dear Lisa, The AVP is very excited about the prospect of creating an annual AVP Hermosa Beach Open that will be one of the premiere beach volleyball tournaments in the world. In order to create a world-class event, it is important that the City of Hermosa Beach and the AVP work together to meet the requirements of such an event. This letter will touch upon some of the unique qualities of the AVP event, summarize the benefits that the City: of Hermosa Beach (and its citizens and businesses) will be receiving, set out what services the AVP will be providing and what services the AVP is requesting the City of Hermosa to provide. INTRODUCTION The AVP would like to establish an annual beach volleyball "Grand Slam" event in Hermosa Beach that will rival, if not surpass, the AVP Manhattan Beach Open. In the past, the AVP has participated in IMG's Beach Bash. Due to conflicts in our respective sponsors, IMG and the AVP have mutually agreed that it is no longer feasible for the AVP to participate in the Beach Bash. However, we strongly believe that Hermosa Beach is the perfect venue for a stand-alone beach volleyball event because beach volleyball is synonymous with the culture of the City. In addition, our event would not restrict access to the beach for as long as the Beach Bash (nine days versus 14 days) and would require less City resources than the Beach Bash. The AVP has experienced an incredible increase in popularity since Leonard Annato purchased the AVP in 2001. Our events attract capacity crowds consisting of both local citizens and visitors, are televised nationally on both NBC and Fox Sports Net, and receive national publicity in such publications and newspapers as Sports Illustrated, USA Today, Los Angeles Times, New York Times among other major publications. We would like to make the Hermosa Beach Open one of our crown jewel events. However, we need support from the City of Hermosa Beach in order for us to achieve this goal. • • THE EVENT • Event Date - Set -Up: July 19-21, 2004 - Event: July 22-25, 2004 - Breakdown: July 26-27, 2004 • Sales on Site Merchandise (Souvenirs) Food and drinks (including water) Beach club memberships and reserved seating up to the limit imposed by the Coastal Commission, if any. • General Event Activities Pro Beach Volleyball Tournament • Amateur Volleyball Tournament PA announcing with emcee Taped and live music • Sampling (Products TBD) Sponsor Display and Promotion — To include various display tents, interactive areas, banners, flags and inflatables. To also include up to 9 sponsor display vehicles on site. Please note that sponsor sales and activation planning are still in progress, so some on-site sponsor activity/display is TBD. Television Filming - Radio Remote • Modeling Search (Tentative) — The AVP produced four Sports Illustrated Fresh Faces modeling competitions in conjunction with its tournaments in 2003. Among these tournaments was the Manhattan Beach Open. These promotions were handled in a highly professional manner, added to the overall presentation and impact of the tournaments and were well received by the fans and our host cities. The modeling competition would take place in the early afternoon for about one-half hour on both Saturday and Sunday of the tournament. • Amenities for Corporation Sponsors: The event will be competing with sports such as golf, tennis and basketball for corporate sponsorship support. There is the possibility of the AVP using the Hermosa Beach Open as the host tournament (and Hermosa Beach as the host city) for its annual corporate summit. This summit attracts top executives from some of the biggest corporations in the United States. However, in order to attract such business leaders to take time out of their schedules to attend the event, it is imperative that the event provides these individuals with first-class amenities and activities that compare favorable to other world-class sporting events. Among the amenities and activities that are necessary are the following: • • Evening Corporate Outing —This activity has proven to make our events especially rewarding and memorable for our event sponsors who are the ones that make the event possible. Such outings entail a low-key post event get together on.Friday or Saturday evening and include use of the main volleyball court and VIP area for volleyball play and hospitality. The get-together would take place in the evening from approximately 6:30 PM to no later than 10:00 PM and would constitute essentially no public impact due to noise. If 10:00 PM is judged to be too late, the AVP would be amenable to a 8:00 PM timeline. VIP Hospitality with beer and wine service - Every sporting event of any stature provides corporate hospitality to its sponsors. Corporations sponsor events in part so they can entertain their important customers and clients at the events. Without hospitality, the AVP event will not be able to attract sufficient corporate sponsors to make the tournament a world- class event. BENEFITS TO THE CITY OF HERMOSA BEACH AVP events are unique and offer unparalleled benefits to the host city and to its citizens. The following highlights some of the benefits that the City of Hermosa Beach and its citizens and local businesses will be receiving if the AVP holds a premiere beach volleyball tournament in the city: • Title of the Event: The proposed event will include "Hermosa Beach" in the official title of the Event because the event will be called "The Hermosa Beach Open." While the title may also contain the name of one or more sponsors, "Hermosa Beach Open" will always be included—what this means is that all displays and mentions of the event on television (including on network television), print advertising and promotion, radio advertising and promotion and otherwise will always include references to Hermosa Beach. (e.g., the "Hermosa Beach Open") • National Television Broadcast of the Hermosa Beach Open: The proposed Hermosa Beach Open will be televised "live" nationally on NBC on both 22 Saturday, July " and Sunday, July 23`d, 2004. We will ensure that NBC shows plenty of "beauty shots" of Hermosa Beach and its pier. The broadcasts will essentially serve as two 90 -minute commercials for the City of Hermosa Beach. The benefits of such exposure are numerous (increases in visitors to Hermosa Beach, increased business for local businesses, etc.). • National, Regional and Local Exposure for the City of Hermosa Beach: AVP events receive incredible exposure through local, regional and national broadcast, print and radio media. All of this media for the event will include Hermosa Beach. • • • Economic Value to the City of Hermosa Beach: In 2003, the AVP engaged a third party (SMRI) to determine the direct economic impact that an AVP event has on a host city. According to SMRI, the City of Manhattan Beach received $1,369,406 in direct economic impact by the AVP holding the Manhattan Beach Open in their community. In addition, Joyce Julius and Associates, Inc. calculated that the City of Manhattan Beach received a total of 58,697,444 impressions through national television, regional television, television advertising, print advertising, radio advertising, posters and flyers, and outdoor advertising and that these impressions were worth a total of $1,679,899. Not included in these numbers are the additional impressions that the City of Manhattan Beach received through various publicity (e.g., articles reporting on the tournament) regarding the event. The City of Hermosa Beach could expect the same type of economic impact and value if Hermosa Beach hosted the proposed event. • Top Athletic Competition, But Free: Beach Volleyball has been an Olympic sport since 1996 and the AVP features world class athletes such as current Gold Medal favorites Misty May and Kerri Walsh, 2000 Olympic Gold Medalists Eric Fonoimoana and Dain Blanton, three time Olympic Gold Medalist Karch Kiraly, 1996 silver medalist Mike Whitmarsh and Olympians Holly McPeak, Annett Davis and Jenny Johnson Jordan. • Free Event: Unlike some other cities where the AVP goes (e.g., New Jersey, Las Vegas, Carson), we will not charge for general admission for the citizens of Hermosa Beach to witness such incredible athletes in action. The AVP event will be providing a tremendous public service for the citizens of Hermosa Beach. The event is free, very entertaining, and includes a wholesome family -friendly environment that drives a great many people to Hermosa Beach where they experience a memorable day on a City of Hermosa Beach beach. • Beach Lifestyle Environment; Close Contact With Athletes: The fans love the compelling "beach lifestyle" and enjoy watching great looking athletes and spectators. The fans especially value the accessibility to the AVP athletes and the personal connection that quickly develops with the sport. • City Is Tied To The Event: Cities that host AVP events quickly realize that the AVP delivers a "tent pole" event that communities, fans and their families plan for each year. The Hermosa Beach Open will become the quintessential "tent pole" event. • "Free" Clinics; Enormous Benefits to Kids: Typical sports athletes are accessible only through special guest appearances at expensive sports camps. The City of Hermosa Beach's partnership with the AVP will create a rare opportunity for the kids to enjoy invaluable time with world-class athletes exclusively delivered to them by the City of Hermosa Beach. • • Each child is "coached" by top AVP professionals on the basics of volleyball. Advanced techniques are also covered for high school players that posses the necessary skill level. No other volleyball camp, clinic or class in the world is able to boast the level of talent associated with an AVP clinic. • Professionally Run Event: The AVP is committed to running events in an exceedingly professional manner. The design of the event, its professional staff and the way the event is produced all contribute.to one of the smoothest run professional events of its kind in the country. This leads directly to a very safe event environment that demands minimal government resources to oversee it. Ultimately, the event is a credit to the City of Hermosa Beach, the City's Recreation Department and its citizens and local businesses. SERVICES TO BE PROVIDED BY THE AVP • Costs of Event: Except for certain specific services to be provided by the City of Hermosa Beach, AVP shall be responsible for any and all costs in connection with the Hermosa Beach Open and any qualification tournament in connection with the Open. These costs will include all operational and production costs including stadium bleacher seating, television production, nets, sound equipment, volleyballs, scoreboards, announcer's platform, court siding, court lines, tents, booths, operational staff, volunteers, entertainment, etc. • Television Exposure: The AVP will agree to televise the Event on either network television (NBC) or major cable television (with carriage in at least 40 million households) each year and agrees to include "beauty shots" of the City of Hermosa Beach in the broadcasts, as well as numerous audio mentions of the City of Hermosa Beach. The City of Hermosa Beach shall have the right to use clips from such broadcast for marketing and promotional purposes without any charge (other than out-of-pocket costs for editing, transferring, remixing or third party clearances). • Media Exposure: AVP shall arrange for extensive local media coverage of the Event and will incorporate the City of Hermosa Beach in such coverage. • On -Site Promotion: AVP will provide promotion for the City of Hermosa Beach at the Event itself. Such promotion shall include public address announcements, a display/information booth at the Event to publicize City of Hermosa Beach programs (e.g., beach programs, recreation leagues, etc.), signage opportunities and the right to have a City of Hermosa Beach representative take part in the awards ceremony. • Volleyball Clinics and Exhibitions for City Recreation Programs and/or Local Schools: For the benefit of the City of Hermosa Beach, AVP shall provide the • • City with a youth beach volleyball clinic at the site or other mutually agreed upon location. The AVP will provide professional athletes to serve as group instructors and inspirational leaders. The clinic will take approximately 2 hours and AVP and its public relations firm will use best efforts to cause local media to cover these youth -oriented activities. The AVP athletes will also provide the children with autographs and photo opportunities. • Opportunity to Serve as Volunteers: AVP will also invite local area children to serve as volunteers at the event. Each volunteer will be provided with an official AVP Staff T-shirt, lunch, beverages, a visor, and interaction with the players. A special reserved seating section will also be made available during the men's and women's finals for the volunteers (and family). SERVICES TO BE PROVIDED BY THE CITY OF HERMOSA BEACH As outlined above, an AVP event provides significant benefits to a city. In return, the AVP asks that a city provide a limited amount of services and support in order to ensure that the event is successful for the fans and all parties concerned. Specifically, the AVP requests the following in order to make this event commercially viable: Waiver of Fees In consideration of the previously mentioned benefits the AVP Hermosa Open will bring to the City of Hermosa Beach, the AVP asks the City to waive the following fees that do not represent an actual expense to the City: permit, set-up I. tear down, film & location and co-sponsor. Most cities that host AVP events provide significant public resources free of charge to the AVP as part of our agreement to bring an AVP event to their cities. Moreover, in cities where the AVP is prevented from charging for admission, cities either do not charge any permit fees whatsoever (e.g., Manhattan Beach) or only charge a nominal fee in return for the benefits they are providing the AVP. It is very difficult for the AVP to bring an event to a city without this type of support. For Hermosa Beach, the AVP will reimburse the City for all out-of-pocket expenses associated with the event but requests that the City waive the fees described above. VIP Hospitality In order for the AVP to put on this free event for the citizens of Hermosa Beach, We must rely exclusively upon sponsors to shoulder the significant financial cost of the event. We are competing with other professional sports (golf, tennis, NBA, NFL, etc.) for these sponsorship dollars and we must be able to offer our sponsors the similar hospitality amenities as other major sports. A first-class VIP area allows our sponsors to entertain their key customers and guests in the same fashion as at a Dodger game, Lakers game, tennis tournament or golf tournament. A competitive first-class VIP area includes excellent seating, food, and sponsors products in the hospitality area. The AVP is requesting that alcohol service (beer • • and wine only) be permitted exclusively in the elevated VIP tent above the north center court bleacher. Such VIP alcohol service would be in a relatively remote area of the event (within the tented area only), restricted to event VIPs only and would be implemented with the following controls: • All eligible VIP's must have a stamp or wristband identifying them as 21 years of age or older. • The area will be contained within the elevated tent structure. • No alcoholic beverages will be allowed to be taken outside the designated VIP area. • No alcoholic beverages from outside of the VIP area may be brought into the area. • Signs will be posted at the entrance/exit and within the VIP perimeter that state "NO ALCOHOLIC BEVERAGES BEYOND THIS POINT". • Additional educational signage such as "Don't Drink and Drive" will be posted in the VIP area. • The alcohol will be served in plastic cups (16 fluid ounces maximum) and will not be visible to the public. • A minimum of three identifiable security guards will be positioned in the VIP area to monitor all activity. A security plan for the VIP area must be approved by the City of Hermosa Beach. The security company must have a Califomia Guard Card through Consumer affairs. • All alcoholic beverage servers must have completed a responsible beverage service course through the ABC. Such VIP alcohol service would allow the Hermosa Open VIP's to enjoy the tournament in a controlled environment in a manner similar to that provided them at other major sporting events. The AVP asks the City to approve alcohol service in the elevated VIP hospitality area only as described above. Food and Drink Sales on the Beach In order for AVP events to be financially viable, it is necessary that the event have the same type of revenue streams available to other sporting events. One of the important revenue streams is concessions. Not only does this help make the event financially viable, but it is also provides a very important amenity to the fans and helps them maximize both their experience and their perception of the event. Virtually every city that the AVP goes to allows the AVP to sell concessions at the event. As a special accommodation to the City of Hermosa Beach in order to protect the interests of the Hermosa Beach business community, the AVP proposes that the AVP will only contract with Hermosa Beach business to handle food and beverage sales at the event. The AVP understands that approval by the City of Hermosa Beach of this concept would be subject to the approval of the Hermosa Beach Chamber of Commerce. • • Marketing Support As part of our agreements with host cities, the host cities agree to provide a certain amount of marketing support for the event. Typically, host cities agree to conduct certain mutually approved marketing and promotion activities for the event such as posting of flyers and posters, placement on city website, running of highlight and promotional tape on public service announcement channel, etc.). We would request that the City will provide the same type'of support for our event. Lisa, we are very excited about the possibility of holding an annual "Grand Slam" event in Hermosa Beach. The AVP looks forward to bringing the best in volleyball competition and event production to Hermosa Beach year after year while building a tradition and legacy that will stand the test of time. Sincerely, Matt Gage Tour Director/AVP • • MEMORANDUM Date: February 20, 2004 To: Lisa Lynn City of Hermosa Beach From: Matt Gage AVP Re: AVP Hermosa Beach Open Street and Light Pole Banner Request Lisa, below is the AVP's street and light pole banner request / plan for the AVP Hermosa Open scheduled for July 22-25, 2004. Please let me know if you need any additional information. Thank you. Street Banners (2) 1) Locations — • Aviation and Pier Avenue • Hermosa Avenue and 2nd Street 2) Size - 4' x 40' (two sided) 3) Installation date - Monday, July 12, 2004 4) Removal date - Monday, July 26, 2004 Light Pole Banners (38) 1) Locations • 10 singles on The Strdnd (14th St. to 11`h St.) • 6 doubles on Pier Ave. ( Hermosa Ave. to Manhattan Ave. ) • 6 doubles on Hermosa Ave. ( North of Pier to 14th St. ) • 6 doubles on Hermosa Ave. (South of Pier to 10`h St.) • 10 doubles on Pacific Coast Hwy. (Between 15th & Aviation) 2) Size- 3'x7' 3) Installation date - Monday, June 28, 2004 By AAA Flag & Banner 4) Removal date - Monday, July 26, 2004 By AAA Flag & Banner In attendance: Matt Gage Lisa Lynn Chief Gomez Engineer Marks Rick Morgan Mike Flaherty Lt. Jaakola Vince Balvin Roy Bronold AVP Operations Meeting Minutes February 25, 2004, 10:00 a.m. Community Center, Room 4 AVP Representative Community Resources Dept. Supervisor Hermosa Beach Fire Dept. Hermosa Beach Fire Dept. Public Works Director Public Works Superintendent Hermosa Beach Police Dept., Operations Parking Enforcement Community Development The meeting began with introduction of staff to Matt Gage. Lisa Lynn stated that our primary reason for this meeting today is to discuss operational components of the AVP event and discuss AVP intent to appeal staff recommendation of adherence to City ordinances. After a brief overview by Matt Gage, each City department will go over any questions or concerns they might have and answers questions from Mr. Gage. Matt Gage presented an action plan and gave a brief overview of the AVP Hermosa Open which will be a four-day event, Thursday through Sunday, July 24 — 27, 2004. Set-up would begin Monday of that week and continue over three days and probably carry over into Thursday. Thursday will be for amateur qualifiers with the pro event running Friday through Sunday with NBC televising Saturday and Sunday. Breakdown will begin after the last event. Bleacher breakdown; however, will probably begin on Monday and continue through Tuesday. Fire Department Aaron Marks, Fire, had concerns regarding the bleachers. Matt Gage stated that he was still bidding it out. In the past they have used Brown United and there are five or six different companies bidding now. Roy Bronold, Planning, suggested to Matt Gage that we [the City] come out and take look at what kind of bleachers the perspective company would provide for him. This would help to let him know what's safe and what's not acceptable by us. He stated that last year we spent a lot of City labor and time going out to keep re -inspecting the bleachers and trying to patch them up. It became a kind of a tidal wave to try and stay in front of and we'd like to prevent this. Matt Gage stated that the intention is to use metal bleachers and he is negotiating with the company that did the Beach Bash last year and will ask about all metal bleachers when he talks to them. • • Roy Bronold replied that they're really good people but we were concerned with some minor safety and clean up issues. Lisa questioned how the VIP Section is going to be sectioned off. Is it similar to IMG's set-up, is it the two-tiered VIP section? Crowd control is always a problem in this area. Matt Gage said that it's basically the same as the Manhattan Beach Open. It goes straight from the bleachers on to the VIP area and back, so they're attached. There is stairway access from the rear, up into the VIP area and its height is 26'. Lisa expressed concern regarding security, because the Manhattan Open VIP section was separated by others with only a dangling rope. Aaron Marks stated that occupancy load to be enforced. For the bleachers we have an upside and downside for flow of pedestrian traffic which works great for large crowds. Security guards will be needed to enforce this on each stairway. This is a major issue and works great with good signage. All enclosed tents, will also have an occupancy load. Aaron then questioned the two stages shown on the event plan. Matt Gage said that the second stage is only a PR stage, 4 feet high. Aaron told him that if it is shorter than 4', no railings are required. The big stage is not a viewing platform; it is for talent, MCs, and the players only. No friends or family, etc are permitted. Aaron questioned the use of walkways. Matt explained that depending on the company they use, the walkways are usually 4X8 plywood, all nicely connected. Basically they help control the flow around the site so people actually know which way they're going and they can see how to get from one place to the other. Even though the railings only 4' wide, people actually use it and it is also wheelchair accessible. Aaron told Matt that he, along with Roy and the event's safety engineer, will walk on them, the same as the bleachers to ensure public safety. The event inflatables, anything that's been tied down into the sand with stakes, have to be barricaded somehow. The spikes cannot be left standing alone in the sand. Aaron questioned the use of jumbo tron videos. Matt said that they were talking about it but haven't got any at present and when and .4jjthey do it may be part of the stage ensemble. Aaron brought up the requirements if they get approval for food on the beach. They will be responsible to follow the same rules as the vendors. If they are having food, they need to have flooring and each vendor must have their own fire extinguisher with up-to-date service. Aaron inquired as to placement of their generators. He stated that last year IMG put theirs on the flat level of the pier, but that won't necessarily be available this year pending construction. He also said that the TV truck might be a problem given the area shown on the action plan. • • Matt said that location indicated on the map was there just to show you their equipment and there are other options; it's not definite. Rick Morgan, Public Works, talked about the demo work on the Pier head stating that the lifeguard stand will also be under construction along with the bathroom area. Aaron suggested putting the generators behind the construction fences. He also stated that all cables have to be buried sufficiently. Where they go over concrete or pavement and where the public has access to them, it has to have OSHA approved bridges (plastic coverings). Roy told Matt that he will have to pull permits (no fee) to inspect cables, generators, lighting and underground lines, connections, groundings, etc. He needs to have a plan showing where the generators are going, where grounding stakes are going, and any festive lighting etc. in order to send inspectors out for approval. Aaron asked when Matt would like inspections to begin and they agreed on 7:30 — 8:00 starting Thursday Matt understood that once the venue is built there is an inspection every morning before opening. Lisa stated if there are vendors on Thursday, we need to do an interdepartmental inspection on Wednesday afternoon. The regular morning inspection happens each day thereafter before the venue opens. Security guards must man each entrance until sign -off by City fire engineer and AVP safety officer occurs. Matt stated that his security staff is always there 1 V2 hours before the start of the event. Aaron spoke regarding the cameras being used during the event. Matt stated that set up might be Friday evening but more likely Saturday morning. Aaron told Matt that no one can be on the platforms (T's) for the cameras. We also need to know where still photographers are going to be. The bleachers need to have a restricted area that cannot be accessed from underneath and mesh netting is needed for this. Aaron spoke as if Matt got everything approved. If so, we require two Field Safety Officers and two paramedics. They provide all public medical attention and crowd control in the aspect that they let security know that they need to clear the aisles, stairs, etc. They are not going to clear people; security is to do that. There should be nobody in the aisles and no one sitting on the rails. ' public Works Mike Flaherty gave Matt a rundown on the situation regarding banners and light pole ads. Cal Trans own the poles on PCH and will not allow any commercial banners. We have several sites around the city that might be used by AVP. There are two locations that need to have the banners no bigger than 3 X 30 and these can be made out of vinyl. The other locations can accommodate 4 X 40 but they need to be made out of mesh material. Our banner requests for this year are numerous so decisions need to be made quickly. • • Mike told Matt that cleanup for the event should be a professional cleanup company that will take care of everything from the beginning to the end of this operation which includes beach cleanup, strand cleanup, and surrounding area cleanup. They need some kind of equipment for parking lot cleanup (power sweeper). Volleyball removal and replacement is very important. Mike would like the name of the person hired and what he is going to do with the poles and nets when he puts them back. We have to make sure he puts them back in the same location. The lifeguards have requested that we not put them in certain spots, and they have to be certain distances from the wall. Lisa stated that we also need to know where the poles and nets are going to be stored because sometimes they are just left underneath the pier. She recommended utilizing the lifeguards locked storage area at the Pier Head. She suggested Matt Gage contact Bill Sigler regarding court removal services. Mike told Matt that we need a traffic plan that also involves the Strand. There needs to be a plan illustrating what they do to come on the Strand, how they shut off the pedestrian flow, and we're suggesting that the plan show closure of the Strand from 1401 to Pier Avenue while off loading and on loading. They're going to have to have someone to man the barricades and prevent people from getting inside those off loaded vehicles and so forth. The traffic control plan also includes usage of Lot B. We want to make sure that whatever vehicles are corning in on that side, we have the right routes to get there. The TV truck can't be on the west side of the Strand. The Beach Hotel is the best bet. They're going to have to fly the cables from 13th Street. NBC will come in Saturday morning and leave Sunday, late afternoon. AVP is responsible for steam cleaning with an estimated $2,000 cost for Public Works. All other cleanup costs belong to AVP and they are to get their own clean up companies. Aaron was concerned about valet parking. Lisa has addressed this issue with the AVP and they have agreed to valet parking in Lot B only. Mike told Matt that he needs a traffic plan by a certified traffic engineer that includes 1) pedestrian affairs, 2) streets coming off Hermosa, 3) what type of barricades to be used, and 4) the type of closures for bicycles and pedestrians during the movement of vehicles on ... he strand. Police Lt Jaakola stated his major concerns as: 1) Security Guards — They are to be unarmed at all times. 2) Modeling Contest — There will absolutely not be a modeling contest. This will not be tolerated by Police. • • 3) Alcohol (if ordinance is turned over) — No alcohol before noon and then only beer and wine. There is to be no over serving whatsoever. This is to be closely monitored by security people. 4) Moving Equipment Across the Strand — There must be some kind of flagman there absolutely all the time. 5) Two officers per day on Thursday and Friday, and four on Saturday & Sunday. Matt stated that Thursday is only a qualifier, amateurs and their families, nobody really goes. The VIP area would not be open at this time. The special event area will still be under construction but there might be vendors in the afternoon. Lisa reminded Matt that the area needs to be either open or closed. There is no gray area here. There cannot be construction and vendors open for business at the same time. If construction is still happening on Thursday, the Center Court area and vendors may not be open for spectators. Construction areas must be adequately fenced off. Jaakola stated that he could do with no officers on Thursday if it is basically going to be empty. Lisa spoke to the fact that the kids are on vacation. This is a busy time of year, and once word gets out, people flock to the beach for "freebies". Jaakola said that a fence should be surrounding the construction area. Parking Enforcement Vince spoke to the fact that when parking the vehicles in Lot B on Sunday evening there should be a fence around it. Flaherty told Matt that they could use the City yard if needed. Matt stated that they have a warehouse in Gardena and they will be coming from there. Vince said to post no parking signs (Lot B) a couple of days before the event and then repost as necessary. Lisa brought up the fact that the Sunset Concerts will be happening that Sunday evening and will be using Lot B. It will be easier for AVP to load -in on Monday morning. There will be shuttle service from Mira Costa to 14th Street (include this in traffic plan). A 24 -passenger vehicle is best as a shuttle. The barricades for bicycles need to be ready for use and AVP would keep barricades in their compound and responsible for putting them out each morning. Lisa reminded Matt that there may not e any variance to the shuttle bus route. Buses are permitted on Aviation, PCH, Pier and Hermosa Avenue only. Residents are intolerant to any deviation from this plan. Community Development Roy brought up the issues of disability access stating that "temporary events" are a hot topic and there are new requirements, including sight facilitation, is a factor. They have to be completely accessible, they have to have a perfect line of sight without anyone being able to stand up and block their views from any locations. Lisa mentioned the fact that we • • have two sand wheel chairs, but Roy stated it was stricter than that. There needs to be adequate signage for parking. In the event, you have to be sure to protect the handicap spots that are directly kept open for them, no cameras, nothing being able to be placed in those areas. Roy stated he would fax all the information to each department. He also stated that he needs a bleacher plan, something from the fabricator, or supplier stating stair details, stability engineering, etc. on your specs and an engineering plan. He will also send this additional information to all departments. The meeting concluded at 11:45 am • • Lisa Lynn Page 1 of 1 From: Cada Merriman [Carla@hbchamber.net] Sent: Wednesday, March 03, 2004 4:16 PM To: Steve Cc: Lisa Lynn Subject: AVP Request for Food and Vendors on the Beach I've checked with our Executive Committee, and the chamber does not support the AVP having food served and merchandise sold on the beach during their event. The Chamber supports events that bring business into our town's restaurants and shops. The AVP, according to Dave Williams, wants to keep the audience out on the beach so that NBC considers the event well attended. This strategy is contrary to bringing business to our merchants. I have put in a call to tell Dave our decision. If the AVP wants to do an event without food and retail on the beach, the Chamber will support them. Dave mentioned that he would ask Henesseys to do the food with whatever other restaurants want to participate, but our establishments are not set up for that kind of carry -out and are not staffed to do this. The bottom line is that events are good for Hermosa when Hermosa businesses reap a profit. We believe that granting the AVP's request would also set a dangerous precident and other events might want to do the same thing. Do you need anything formal from us? Should we go to the Parks and Rec meeting or to Council? Carla Merriman Executive Director Hermosa Beach Chamber of Commerce & Visitors Bureau 1007 Hermosa Avenue Hermosa Beach, CA 90257 310.376.0951 Tel. 310.798.2594 Fax 3/3/2004 • • Hermosa Beach Police Department Operations Division Memorandum Date: 3-2-04 To: Lisa Lynn, Community Resources From: Lt. Lance Jaakola Re: AVP Model Search Lisa, This is a follow up memo to the meeting of 2-25-04 regarding the AVP Hermosa Open. The Hermosa Beach Police Department strongly opposes the "Model Search" contest proposed by AVP officials. In years past, these beauty contests involving bikini clad women on a stage have contributed to violent confrontations between police and intoxicated spectators. It has been my experience that contests such as this provoke inappropriate and disruptive behavior from groups of young men who may not even be interested in the AVP event. This then causes police officers to have to deal with these unruly subjects, leading to possible conflicts. I know that the current AVP leadership has stated that the event would be run in a classy, professional manner. But experience has shown me that despite the best intentions of the organizer some of our rowdier local subjects could easily use a contest like this as an excuse to disrupt the event and ruin it for spectators who are genuinely interested in it. Again, the Hermosa Beach Police Department is strongly opposed to the "Model Search" contest at the AVP. Respectfully submitted, -<4arm Lt. Lance Jaakola Hermosa Beach Police Department Operations Division MAR 05 '06 11?17RM Ci OF MANHATTAN nn City Hall • 1400 Highland Avenue Manhattan Beach, CA 90266-4795 Telephone (310) 802-5000 January 21,2004 FAX (310) 802-5001 TDD (310) 546-3501 REVISED BILLING AVP AUGUST 4 -14, 2003 DEPARTMENT CHARGES POLICE DEPARTMENT FIRE DEPARTMENT PUBLIC WORKS DEPARTMENT Iwsc— PARKING AND RECREATION $9457.21 $615.00 $3711.13 $18,842.00 TOTAL DUE S32,625.34 Fire Department Temporary Facility Address: 1599 Valley Drive, Manhattan Beach, CA 90266 FAX (310) 802-5201 Police Department Temporary Facility Address: 1501 N. Peck Ave., Manhattan Beach, CA 90266 FAX (310) 802-5101 Public Works Department Address: 3621 Bell Avenue, Manhattan Beach, CA 90266 FAX (310) 802-5301 Visit the City of Manhattan Beach Web Site at www.cirymb.info • • COMMERCIAL EVENT 3. HERMOSA BEACH TRIATHLON • • • michael epstein sports productions, inc.. - Thursday, January 29, 2004 Lisa Lynn City of Hermosa Beach Community Resources Department 710 Pier Ave. Hermosa Beach, CA 90254 Dear Lisa: I wanted to take a moment to first all than you and the City Of Hermosa Beach for helping us to create and organize the Hermosa Beach Triathlon. I am proud to say that, with your help assistance and direction, the event has become a true community event that not only showcases the finest attributes of Hermosa Beach, but also attracts a great deal of local and beach cities residents to the triathlon. The distances of the triathlon are designed in such a way as to attract beginner athletes and those who want the experience of a triathlon without the hardships that come with long distance events. In beginning our 14`h year, we would like to continue to build on the success of the event and insure a peaceful existence with the community. We will be working very closely with you and city staff to execute and implement all guidelines and policies that make the event safe and successful. We would like to mail\deliver event specifics to all impacted residences, in order to insure effective communication of the needed information. We are excited once again to apply for permission to hold the event, the date we are applying for in 2004 is October 10. Lisa, thank you once again for all the effort you have put forth in insuring that the event fits in with the communities needs and objective, it is a pleasure to work with you'and the City of Hermosa Beach! Sincerely, '•ti Fa Michael Epstein President MESA, Inc. 29395 Agoura Rd # 102 Agoura Hills, CA 91301 \ —1\4411:166:7•7711-AR)/TA_1'FhvI It y e4 6 IENNYSMNST ' • Py1L ND NELSON AVEI .YLMEVA LYE ?fre' � , —� F' BELMONI IN rBern N1 /p(HST _ yMsl.. 4EF� 0. L SINSTX�"•. WLLSMItN __.,.. ..I BVSFCYFl9W NYq Harbor ' '•DELORME 0 2003 DeLorme vmaNAelorme corn Street Atlas USAID 2004 1 MN (13 EI tt 0 400 800 1200 1600 2000 Data Zoom 13-7 Hermosa Beach Triathalon Rhin (-nl Iron 0 RA rnilcc • • HERMOSA BEACH POLICE DEPARTMENT - TRAFFIC DIVISION Memorandum Date: 02/24/2004 To: LT. LANCE JAAKOLA Cc: From. SGT. TOM THOMPSON RE: TRIATHLON COURSE CHANGE A new course for the Hermosa Beach Triathlon was agreed upon at a meeting held on February 24, 2004 with Michael Epstein, Mike Flaherty, Lisa Lynn, myself, and you. The new course will bypass Hermosa Avenue and relieve the gridlock in the southwest portion of Hermosa Beach during the bicycle part of the triathlon. Vehicles will be able to drive south out of the city into Redondo Beach to go around the course. The course is outlined on page two. ,/'Flh/fP #,A • • NON PROFIT EVENT 1. GREAT AUTOS OF YE S TER YEAR CAR SHOW �Fa • • 5th Annual Hermosa Beach "Endless Summer" Classic Car Show Date of Show: Saturday, May 1, 2004 Sponsored by Great Autos of Yesteryear and the City of Hermosa Beach Setup: 8:00 am to 9:00 am day of the show. Cars parked between 9:00 am and 10:00 am. Cars cannot be moved off the plaza until 3:00 pm. Cleanup: 3:OOpm to 4:00 pm. All vehicles will have exited the Plaza no later than 4:00 pm the day of the show. Great Autos will provide two million dollars of insurance liability covering the city, its employees and agents and Great Autos. A maximum of 48 cars will be allowed on the plaza. An 18 foot fire lane will be maintained down the center of the plaza at all times. No vehicles will be parked in such a fashion as to block or restrict entrance to any business. Each vehicle will be escorted onto and off the Plaza by two volunteers. Show is open to all American vehicles produced prior to 1980. Great Autos will provide 10 volunteers to coordinate the event. No admission fee will be charged to car show participants. Participants will sign a registration form that contains a Release of Liability covering the City of Hermosa Beach, its officers, agents and employees, the coordinator of the car show and all its volunteers (see attached registration form). Each vehicle will be required to have a fire extinguisher and drip 'pan placed underneath the vehicle. Pedestrian admission is free. • • All businesses on the plaza will be given complete information regarding the show, including the layout map, immediately following the final approval of the show by the City Council. Coordinator will work with each business to accommodate any special needs they may have regarding placement of the vehicles for the show. Dec705-01 09:09A MM'. 1 CITI BANK BREW SKI SPY DER CONN ECTION I • 323 29U 3b3B mentosa Ave <flI CAR <IF= TREE vera A real CONCRETE BLOCK EIGHTEEN FOOT FIRE LANE rca LI LI A real so A LI V BOFA ROB EATS SANG RIA OPEN • • NON PROFIT EVENT 2.AMATEUR ATHLETIC UNION (AAU) YOUTH VOLLEYBALL • • AAV Volleyball Tournament Amateur Athletic Union Youth Beach Volleyball Championships Date: Saturday -Sunday, July10-11, 2004 Time: 8AM to 5PM each day Volleyball Courts north ofthe Pier. Location: Contact:: Denny Lennon 310-415-9520 cell Gino Grajeda 310-344-4466 cell Set -Up: Set up will begin at 6AM. Two (2)10x10 canopies with sponsorship banners will be situated on the sand. AAU will use their own nets and poles in between existing courts Event clean up will be completed by 5pm on Sunday. Parking: Two Parking Passes issued on City letterhead will be issued to event Coordinators for Lot B only. • • NON PROFIT EVENT 3.HERMOSA BEACH ART WALK • • HERMOSA BEACH ®p�7741F WAL K Inst Thursday in June, July, August on pier aVenue. • 1. Review of Art Walk The Hermosa Beach Art Walk Committee is pleased to announce it's 1st Annual Hermosa Beach Art Walk to be held June 24th, July 29th, and August 26th, 2004. The Art Walk cultural event will begin at 5:00 PM and conclude shortly after sunset at 9:00 PM. (set-up at 3:00, tear down 9:00, completed by 10:30) Hermosa Beach, one of California's most beautiful beach communities is a hot spot for tourist and locals during the summer months. Visual art exhibitions and musical performances in select locations along the sidewalk on upper Pier Avenue will create an exciting festival evening celebrating the arts. Local galleries, restaurants and businesses will be participating in the Art Waik by hosting art exhibits, food and wine receptions. 2. Location Open to Businesses and Restaurants from Jackson's Village Bistro to Java Man. WII send letter to businesses. 3. Artists 4. Businesses 5. Volunteers 6. Promotions/Advertising 7. Art Waik funding/HB Arts Foundation involvement Contact Information: Ken Klade, (Klade Gallery) 437 Pier Ave, HB 90254, Phone: 310-374-0080, 310-379-4229 Karla Zanelii 310.892.8320 kazanelli@yahoo.com • • • The Hermosa Beach Art Walk Committee is pleased to announce an open call for entries for the 1" Annual Hermosa Beach Art Walk to be held June 3, July 1, and August 5, 2004. We encourage you to submit slides or photos of work for jury review. Hermosa Beach, one of California's most beautiful beach communities is a hot spot for tourist and locals during the summer months. Hermosa Beach an ideal Art Walk venue. Visual art exhibitions and musical performances in select locations along the sidewalk on upper Pier Avenue will create an exciting festival evening celebrating the arts. Local galleries, restaurants and businesses will be participating in the Art Walk by hosting art exhibits, food and wine receptions. The Art Walk cultural event will begin at 5:00 PM and conclude shortly after the sun sets at 9:00 PM. All exhibited work must be original in concept and must have been created by the accepted applicant. No work made with the use of commercial kits, molds, patterns, plans, stencils, or prefabricated forms may be exhibited. Offset reproductions of original art may be sold. Each exhibitor's work will be screened by our committee and during the walk. If artists work does not comply with the rules, or differs from the slides submitted, artist would be ask to leave. Artist must be present to exhibit and mange their displays during the Art Walk. Booth spaces are nontransferable. Any artist who has not been juried into the show, or has not paid the booth fees, will not be allowed to exhibit. All sales will be conducted between the artist and the purchaser. Artists are responsible for obtaining a State of California seller's permit and for collecting and paying California sales tax (8.25%) on all sales made during the show. This permit must be obtained prior to the show. •Jury Process • Submit four slides or photos representative of your work. Artwork will be evaluated on the criteria of skill, originality, impact and design. (Do not submit written or printed materials as they will not be considered by the jury.) Artist will be notified of the jury's decision in early April. •Fees and Acceptance • Booth Fee: $20 per show Artist providing written cancellations after 3 weeks prior to the show, will not receive a refund. •Booth Space • Booth space dimension are unique to each space. You will have approximately 2.5' x 15' feet to exhibit your work. Tents are not provided and you must have a clean and presentable presentation. Setup will begin at 3:00 PM and tear down will begin at 9:00 PM and completed by 10:30 PM. If you have questions regarding setup, please contact Ken Klade at 310-374-0080. *Application Procedures • I. Fill out the attached application form. . 2. Enclose a check or money order made payable to the Hermosa Beach Art Walk ($20) 3. Provide a self-addressed, stamped business size (#10) envelope for notification. And return of submitted slides or photos. • 4. Enclose four slides or photos representative of the work you intent to exhibit. If possible, one photo or slide showing a grouping/display of your work. 5. Applications must be postmarked no later than March 1" to be accepted for consideration. Mail or drop off all of the above to: Klade Gallery Attn: Karla Zanelli 437 Pier Avenue Ilermosa Beach, CA 902 Questions? Call Karla Zanelli or Ken Klade at 310-374-0080. • • NON PROFIT EVENT 4.SO CAL FOUNDATION BEACH VOLLEYBALL TOURNAMENT • • So Cal Foundation Beach Volleyball Tournament Charity Beach Volleyball Fundraiser forSonal Foundation for Children Date: Saturday, August 7, 2004 Time: 9:OOAM to 6:OOPM Location: Sporting events will be located on the beach on the North side of the Pier. The main court will be located in front of the Poopdeck. Venue includes Professional Division utilizing 'elimination format' and Recreational 4 - person co-ed Division utilizing 'King & Queen' format. Portable nets will be used to create additional courts. Attendance: Estimated participant and spectator attendance combined is 300. The tournament is limited to 260 entries. Contact: Bill Sigler, Event Coordinator Cell: 310-766-6084 Set -Up: Set-up will begin Saturday, August 7th, 2004 at 7:OOAM. Four (4) 'pop- up' tents, 6-12 sponsor banners courtside, portable nets will be located in the sand. Scheduled completion for tear down is Saturday, August 7th, 2004 at 7:OOPM. Parking: Event Coordinators will use three metered parking stalls in Parking Lot B. Passes issued on City letterhead will be displayed on the dashboard of each vehicle. • • NON PROFIT EVENT 5. ALOHA DAYS SURF CONTEST & FESTIVAL • wrwaoaae SUM conrssr a UAW/AMAX assmw Ioaa aux, CA i A California 601 (C) 3 N#C21 16031--iIN �1 631 Pier Ave. #25 Hermosa Beach, Ca 90254 (310) 374.6191 -fax same www.alohadays.org Email.' aybarra@eatthlintcnet December 29, 2003 Two Day Proposal w/vendors City of Hermosa Beach 1315 Valley Drive Hermosa Beach, Ca. 90254 Honorable Mayor and Members of The Hermosa Beach City Council Chairman and Members of the Parks, Recreation and Community Resources Advisory Commission Re: Request for approval of "Aloha Days"8th Annual Surf Contest & Hawaiian Festival. Dear Mayor, - Aloha Days hopes to bring the recognition to Hermosa Beach it well deserves for once being the surfing Capital of Southern California during the 60's and 70's. Our mission is to preserve the surfing history and life style Hermosa once had. We hope that through this event we can still continue to raise funds for a surf museum in Hermosa Beach, as well as reunite the surfing community and provide a positive competitive spirit and teach the youth the respect and the love of surfing while encouraging family participation. Aloha Days is requesting approval for our 8th Annual Aloha Days Surf Contest and Hawaiian Festival in Hermosa Beach, with a judged Surf Contest along with an Entertainment stage to be placed South of Hermosa Pier on the beach South Pacific Arts & Crafts/Surf related items and Hawaiian food to be held on lower Pier Plaza and Pier Head. The Two -Day Event to be held on, August 14th & 15th, 2004. The interest expressed by the community, local business as well as the South Pacific Cultural Groups, Surf Clubs in California, East Coast, Hawaii and Australia is extremely positive. We ere requesting approval for the following items: Y A Two -Day Event; Vendors and Festivities, August 14th & 15th, 2004 Y Event setup Friday from 7:00 am. to 3:00 p.m - Event teardown Monday from 7:00 a.m. to 12noon. Y Billing for Police, Fire and Public Works services at actual hourly cost. Y Waiver fees: Daily permit, banner permit, amplification permit, parking and administration. YApprove to utilize Parlcing lot (B) for our Entertainment Parking and roll off bin for trash > Approve to utilina Lower Pier Plaza, Pier Head and on the Beach South side of Pier From 6:OOAM — 7:OOPM. Both days. (See Layout) This Event has No STREET CLOSURES. Y Longboard Contest just South of Hermosa Pier, Saturday & Sunday. Y Sixty-seven South Pacific/Surf and food vendor booths, Saturday & Sunday. (See layout) Y Entertainment stage all day on the beach just South of Hermosa Pier, Saturday and Sunday. • Page 2 Event Date: Event: Location: Information booth: Event setup & teardown: Vendor Setup/teardown: Vendors: rood Vendors: Surf contest: Entertalitment: Insurance: Cleanliness/ Security --.a Promotion: Event Outline December 29, 2003 August 14th & 15th, 2004 Aloha Days Surf Contest & Hawaiian Festival. Lower Pier Plaza. Pier Head and South side of Hermosa Pier on the Beach. An information booth will be setup at the South side of Pier Head. Entertainment stage and Contest stage will begin set up on Friday 7:00 a.m. to 3:00 p.m. Teardown of the stages will begin on Monday 7:00 a.m. to 12 noon. Vendors will start arriving at 6:00 am for setup. Vendors will enter on to the Plaza from 11th street & Beach Dr. (see layout) Vendors will then be escorted onto Pier Plaza one at a time, to their vendor space by the Aloha Days staff. Vendors will then unload and escorted off Plaza out to Hermosa Ave. and the Strand. Most vendors will leave their , canopies and product overnight. A few vendors will teardown; those will follow the same procedures as setting up. JOvernight security will be on site all tight). Teardown will begin Saturday at 6:00 p.m. and end by 7:00 p.m. Sunday will start at 5:00 p.m. and be off Plaza by 8:OOp.m. 69 South Pacific Arts & Crafts and Surf Related items, Saturday & Sunday. Open to the public at 9:00 a.m. to 6:00 p.m. 5 Authentic Hawaiian food and Juice booths —1 Popcorn booth -1 Roasted Corn booth. Open to the public at 9:00 a.m. to 6:00 p.m. Over 100 surf contestants from Southern California, Hawaii, East Coast and Australia. Contest will begin Saturday. 7:00 a.m. to 4:00 p.m. (prelims) Sunday. 7:00 an. to 3:00 p.m. (finals). Live entertainment Hawaiian, Tahitian, Polynesian and Samoa Dancing, along with live Music. Saturday. & Sunday. Start time 11:00 a.m. to 6:00 pan. Free to the public. Aloha Days agrees will furnish to the City of Hermosa Beach evidence of $2 Million comprehensive general liability insurance. • • Aloha Days will arrange to have paid maintenance company to clean up during and after the event. Temporary trash receptacles will be placed through out the venue. five security officers — 3 overnight on Sat., 2 during the day Sat & Sun. Street Banners, local newspapers, Hawaiian newspapers, WebPages, and flyers throughout local and no -local businesses • -Vest End Plaza Layo. 8th Annual ALOHA DAYS August 14th & 15th, 2004 Surf Contest —► Main Stage —8- Dressing ► Dressing Rooms —! Bathrooms —► C,� Lifeguard Station i \\\\\\\ 4\ t,d"� F-1 co • 58- Arts & craft booths 10x10 8 - Food boothsl0x20 • 1 - Information booth > Total booths West End =20 • Total booths Plaza = 38 s Beach Booth Layout = 3 • Grand total = 70 booths 0 N Into Strand booth Strand Hennessey% Fish Market Beach Drive Beach Club N 20 ft. 0 Vendor Check-in 0 1 8 2 9 3 10 4 11 5 12 6 13 7 14 N 30ft. 15 16 17 18 19 20 Mermaid Beach Drive Cantina Real Beach Club LightHouse Shirt Tails Zippy's Pizza Treasurer Chest Patrick Molloy's Aloha Sharkeez Sangria Robert's Liquor B of A 30 31 32 33 34 35 36 Plaza Layout 38 Vendor booths 24 ft. 25 ft. 57 56 55 54 53 52 51 50 fi F1-5 I EI 0 47 46 45 44 43 42 41 40 39 38 Cantina Real Just Fishing Pier Surf Lappert's Avanti Bakery Baccacio Toobas High Five Spyder Clothing Spyder Surf Brewski's Citi Bank 11th Sent Vendor Entrance —► —► Parking Lot"C" e Ei he 11 13 SS R1 g N k 1 Shirt Tails I EEO 11.111.1111 I 2 P Vendor Exit 5 Ea sa ss Es s>fa■�8s>I i as -01 "d� . -01 ©o 11' Shia t F 5 I r High Fin t 14th Strut # 1 1, 1 F a E _ai. S 1 • 111100©12 DUPE=D 0 • • V r INI -'Iw w I I 9-4 cy e4 • M Dia SURF CONTEST S HAWAIIAN FESTIVAL HERMOSA SEACH, CA A California 501 (c) 3 Non-profit Corporation #C2160371-EIN # 33-0862361 531 pier Ave. #25 Hermosa Beach, CA 90254 (310) 374-6191 www.alohadays.orq Email: ayabarra@earthlink.net ALOHA DAYS Saturday, August 14th & Sunday, August 15th 2004 "Two -Day Event" The Aloha Days Committee is excited to invite you to the 7'h .Annual Aloha Days Longboard Surf Contest and Hawaiian Festival at the Hermosa Beach Pier, on Saturday, August 9t° and Sunday, August 10th 2003. The Aloha Days Festival will be (2) days. All vendor booths will be left up overnight and Aloha Days will provide paid professional overnight security. If vendors choose to leave merchandise in the booths, there must be "side covering" for all (41 sides of the booth for total enclosure. There will be NO one - day vendor entries. Vendors must stay for the (2) days. Show times: Saturday - 9:O0am to 6:OOpm Sunday - 9:OOam to 5:O0pm Two-day Vendor Space: The Vendor Fee is for space only. Vendor space is on a first-come basis. Vendor space: 10x10 3250. Vendors must supply own canopy, tables, chairs, etc. The Aloha Days Longboard Surf Contest and Hawaiian Festival is a fundraiser to build a Historical Surf Museum. The Aloha Days Committee is committed to reuniting the surfing -community, provide a positive competitive spirit and teach the youth of our community the respect and love of the sport of surfing while encouraging family "Ghana" participation. We believe it is time to reclaim our heritage and re-establish the "aloha spirit" in Hermosa Beach. We thank you for your support. Please complete & return the Vendor application on/or before July 26, 2004. The Vendor Confirmation will be sent out immediately with the vendor space number, area map and parking information. We will not accept any application after July 26, 2004. +' stir If you have any further questions, concerns or comments, please contact us @ (310) 374-6191 or e-mail ftybarra@earthlink.net. Mahalo, Abel Ybarra Aloha Days www.alohadays.org 8th Annual Aloha _Jays Longboard Surf Contest &.daiian Festival Saturday - Sunday August 14th & 15th 2004 Two -Day Vendor Application Name: Bus. Name: Address: 1r State —Zp Phone: Bus. Ph. Fax # E-mail address: California Resale # " In order to eliminate duplication of Merchandise to be sold, please give a detaled description below: If a vendor application is received and there are duplications, we will return your money and application within 10 working days of receipt. Our vendor booth space will be limited. Booth space is on a First come basis. All Vendor booths must be decorated IslandslSurf style Theme. 'Will you be leaving your product In the booth overnight? Yes jl No(� Vendor fee Is set for (2) days, No one -day entries. No Exceptions! Overnight security will be provided. $250 10X10 vendor space only @ 6250 $ LATE FEE: $20.00 If not postmarked by July 26, 2004. Lite Fee $ All Vendors must supply own canopy, tables, chairs, etc. Total 6 Ail displays, booths and merchandise must be in good taste and appropriate for a family event. Aloha Days reserve the right to refuse entry of any and/or all merchandise andlor vendor application. Clean uo of the booth area is the resoonsiblity of the vendor. ALL vendor booths must be set up no later than 8:30a.m. The event opens to the public at 9:OOam - Breakdown 6:OOpm Cashiers Check or Money Orders Onlyl I have read this application completely.1 understand, and agree to pay and hereby submit the fees required to process this application. I understand that Aloha Days has the right not to accept my application and if so, I will be notified in writing and the application fee of the amount listed above will be refunded. If 1 accept I will participate at my own risk and WILL NOT told the City of Hermosa Beach or Aloha Days, or any of its agents, or representatives harmless of injuries, loss or damage OF ANY KIND. Signature: Date: Print name: Make check payable to: Aloha Days Mail application and check to: ALOHA DAYS — 531 Pier Ave. #25 Hermosa Beach, CA 90254 enses enue Event City of Hermosa Bch. H.B. Police, City Staff, Steam Cleaning Pier Head $2,500.00 Office supplies Paper, Ink, Envelopes, lables, ect. $3,150.00 $440.00 Printing Application, Flyers, Raffle tickets, Letters, ect. Food Booths - 7 @ $600 $390.00 Advertising Daily Breeze, Easy Reader, Beach Repoter • Total $1,200.00 Insurance Event Liability $1,400.00 Entertainment South Pacific Dancers, Bands Amstel Light $4,200.00 Secuity Parking, Event, Overnight security $1,200.00 Postage Vendor/Surf Applications, Sponsorship, Bills $150.00 Trophies 36 Trophies 1st -6th Longboard $600.00 T-shirts/Hats Event T-shirts/ Hats, Stickers Total $4,500.00 Photography/Video Event Pictures, Video taping $400.00 Maintainance Event Clean-up, BFI Roll off, trash recepticals Grand Total Expenses $1,500.00 Phone/Fax Public Relations, Event Operations $4,897.00 $630.00 Equip.IStage Generator, Stages, Sound, Sinks, Decorations ect. $3,000.00 Street Banners (3) overhead street Banners (2) event (1) Comercial Operating budget 2004 $1,400.00 Webpage Domain name, Account, maintainance $1,000.00 $503.00 Sea Sprite Hotel accommodations $740.00 Miscellaneous paid Judges,Travel expenses, Gas $1,400.00 Total $26,153.00 enue Event Raffle, T-shirt/Hat Sticker sales $2,600.00 Surf Contestants -105 @ $30 $3,150.00 Vendors Booths - 62 A $300 $18,600.00 Food Booths - 7 @ $600 $4,200.00 • Total $28,550.00 Sponsors City of Hermosa Beach ($2,500) above expenses city cost <$2,500> $0.00 Amstel Light $2,500.00 • Total $2,500.00 Total Revenue $31,050.00 Grand Total Expenses $26;153.00 Difference $4,897.00 Historical Society $2,000.00 Operating budget 2004 $1,897.00 INTO FUND $1,000.00 1999 - 2003 YTD TOTAL FUND $5,339.50 • • NON PROFIT EVENT 6. "HERMOSA SHORTS" FILM FESTIVAL T ^ r • Hermosa Shorts Program Schedule Friday August 20' 4:00 pm Reception — Hosted by Voodoo Vodka 5:00 PM Opening ceremonies — Guest Speaker "Gary Beussey? / Peter Coyote? 5:30 6:30 7:30 Intermission 830 9:30 10:30 11:00 :15shrt :15shrt :40shrt :15shrt :20shrt :30shrt :15shrt :40shrt :15shrt ::20shrt :15shrt 4:OOpm Workshops/Intermission Workshops 11:00 pm — Opening Party at 705 Saturday August 21st. 1:00 2:00 3:00 4:00 5:00 6:00 :15shrt :40shrt :40shrt :20shrt :15shrt :15shrt Break Workshops :20shrt 7:00 8:00 Intermission 9:00 10:00 11:00 12:00 :15shrt :40shrt :20shrt :15shrt :20shrt :30shrt :10shrt :20shrt :05shrt :30shrt :15shrt 4:O0pm Workshops/Intermission Sunday August 22nd 1:00 2:00 3:00 4:00 5:00 6:00 :10shrt :30shrt :15shrt :40shrt :10shrt :40shrt Break :30shrt :30shrt :15shrt 7:00 Intermission 8:00 9:00 10:00 :40shrt :10shrt :15shrt :40shrt :10shrt :20shrt :10short Close 10:00 pm Closing Night Party — Sangria's Hermosa Shorts Projected Budget 2 theatrical popcorn machines - Donated Vroom Punch Fountain drink display- Donated Hennessy's to provide VIP Area - Donated 3 Bands slated to play - Donated Workshops donated by volunteers Closing Party at Sangria's - Donated VIP party at 705? Beach Businesses to offer discounts to Theater Goers Via "Wristband Expenses Staffing (Playhouse) 1500 Programs 1600 Poster printing 400 Postcard 106 per 500 424 Postage 400 Rentals Party at 705 Party at Sangrias Fax Phone Office supplies Rentals Walkie Talkies Comfort canopies Fed Ex Banner Hanging of banner Workshops Tickets Wrists bands VIP passes Merchandise 300 1000 800 250 250 200 200 200 150 800 236 300 100 200 300 3000 $12,210 Income Box Office 3,000 Sponsorship 15,000 merchandise 3,000 $21,000 Hawthorn Savings Hennessey's Are both pledging their support and much more to follow The word on the street is alit Pier Ave. Businesses love the idea of a "Wristband Discount" for Theater Goers. We'll see as we go door to door next week. Saatchi & Saatchi have shown interest in marketing Hermosa Shorts. Meeting next week. • • NON PROFIT EVENT 7. "SURFIN" HERMOSA PUBLIC ART DISPLAY • • SURFIN' HERMOSA 2004 PRESENTED BY THE HERMOSA BEACH EDUCATION FOUNDATION £t THE HERMOSA ARTS FOUNDATION MISSION STATEMENT In honor of the proud tradition of the great sport of surfing in Hermosa Beach and as a celebration of the City's emerging status as an art center, the HBEF and HAF will host the spectacular event of SURFIN' HERMOSA 2004. Hermosa Beach will be decorated by hanging twenty ORIGINALLY PAINTED SURFBOARDS throughout the downtown area. Local artists will donate their talents and use high concept art to create original designs. The use of full-size surfboards will pay homage to the historical significance of the surfing community in Hermosa Beach. These one -of -a -kind works of art will be on public display around the City for two months. The surfboards will then be auctioned and all monies raised will be donated to the non profit organizations of HBEF which raises funds for Hermosa Beach Public Schools and HAF which raises funds for the Hermosa Beach Community Center and programs. In Chicago "Cows On Parade" was a similar event which attracted media coverage and thousands of visitors from around the world. • Limited only by their imaginations, the artists produced fiberglass cows dressed in tuxedos, depicting movies, scenes of downtown Chicago, businesses, and local events; there was even a eow that jumped over the moon. Richard M. Daley, Mayor of Chicago was quoted as `saying, Our "Cows On Parade" demonstrate that art does not have to be either "serious" or "hands off'for it to be effective and moving." Various Sponsor Packages for SURFIN' HERMOSA 2004 will be available: from TITLE SPONSOR, which will appear in the event's title and on all advertising materials, to a ONE BOARD SPONSOR, where a painted surfboard will be named after an individual or a company. What better way to honor Hermosa Beach as a wonderful community in which to work, rest and play. Come join us for the high profile event of the year SURFIN'HERMOSA 2004 and help us hang twenty in Hermosa Beach. C Hermosa Beach Education Foundation & the Hermosa .Arts Foundation • • NON PROFIT EVENT 8. WORLD AIDS DAY f0-06-19 96 0:57AM FR SOUTH S REDONDO (310) 318-'<521 BAY FAMILY HEALTHCARE CIAL SERVICES DEPARTMENT 2114 ARTESIA BLVD BEACH CALIFORNIA FAX (310) 406 -0892 EXT: • CENTER 90278 236 OR 221 FACSIMILE TRANSMITTAL SHEET TO Shanna FROM: Jeffery 0. Christopher COMPANY: Department of CommunityResources Cny of Hermosa DATE: 12-19-03 3each FAX NUMBER, 310-3724333 TOTAL NO. OF PAGES INCLUDING COVER: 5 PHONE NUMBER: SENDER1 REFERENCE NUM 3ER: 310-318-0265 RE YOUR REFERENCE NUMBER World AIDS Da 2004 Commercial Ev-nt Permit Application Y 0 PLEASE RECYCLE ■ URGENT ■ FOR EVIEW 0 PLEASE COMMENT ■ PLEASE REP NOTES/COMMENTS: Shanna: Per your request, a World AIDS Day 20+4 you should you hay- a call at ext. 221. Once again I would possible and look fo Respectfully yours Jeffery Christopher World AIDS Day 20 ached please find the Commercial Event Pe it Application for Event, tentatively, will happen that day, for November 28, 2004. If any questions regarding the application, ple se give Joanna Silva ike to thank you for your assistance with help making the event and to working with you again next year. , 3 Event Coordinator mer • P. 1 Beach Beach Access Strand Lifeguard Station WAD Event Staging Area 11TV Anonymous Testing Wortd AIDS Day 2003 South Bay 10 Years of Caring, Compassion, Support Venue La out B B B B B B Strand WV69'0 966L-90-0} WAD Event Staging Area Stairs Strand any Jaid of ssaaay • NON PROFIT EVENT 9. VOLCOM SEA SLUGS YOUTH SURF CONTEST DEC -31-2003 11:16 SRR SIEDER INS. rkCI. [Click here and type return address.- phone and fax numbers] Fax To: Lisa Lynn Cu-, (-Ju Herm • a Beach Department of Community Resources From: Matthew Malone Fax: 310 372 4333 Pages: 4 Phone: 310 318 0247 pate: 12/31/2003 Re: Free Volcom Surf Contest for December CC: 2004 D Urgent 0 For Review 0 Please Comment 0 Please Reply 0 Please Recycle • Comments: Lisa, Attached Is our permit request for the Free Volcom contest that we have done the last few years. I have given two dates like we spoke of and the 111h would be the best one but either will work. Please let me know If you have any questions. We look forward to coming to Hermosa as the kids realty show up In force and have a blast Thanks for everything and have a great New Year, Matthew Malone • • CITY CONTRACT SAMPLE i CITY OF HERMOSA BEACH ASSOCIATION OF VOLLEYBALL PROFESSIONALS COMMERCIAL EVENT CONTRACT I :-i This contract is entered Into on February 24, 2004, at Hermosa Beach, California by and between the ASSOCIATION OF VOLLEYBALL PROFESSIONALS (AVP) and the CITY OF HERMOSA BEACH (CITY) with regards to the AVP — Hermosa Open on JULY 22-25, 2004. FEES Permit fee shall be $3,830 per day, plus set up/tear down fee of $200 per day and other CITY fees as required. The $500 application deposit will be applied toward the permit fee and will be refunded o y if the permit request is denied by CITY. All predetermined costs/fees shall be paid two weeks prior to the tournament. All unanticipated costs incurred by CITY on behalf of the tournament shall be paid within 15 days of receiving an invoice from CITY. LOCATION a On Beach and North of the Pier o Pier Plaza ❑ Tournament operations and staging are subject to change if necessary SECURITY CITY shall establish a command post in the immediate vicinity of the tournament. The command post shall be staffed at all times with one (1) representative of the Hermosa Beach Police Department and one (1) representative of AVP. AVP shall provide no less than six (6) unarmed security officers. Said Officers shall wear Identifiable uniforms that indicate a separate identity from other tournament staff. A representative of the security staff shall meet with the Hermosa Beach Police Department • Watch Commander prior to the tournament for a pre -event briefing. • The private security staff shall be responsible primarily for informing spectators of CITY'S alcohol ordinance. CITY shall provide Officers for the event as follows: Two (2) Officers each day of the event, or as many Officers as deemed necessary by the Police Chief. CITY shall provide Fire/Paramedic personnel for the event as follows: Two (2) Fire/Paramedic each day of the event, or as many Fire/Paramedic deemed necessary by the Fire Chief. Cost of Officers and Fire/Paramedic personnel shall be assumed by AVP. 1 r, • • SET-UP • All event personnel and construction crew members must wear orange safety vests or orange t -shirt at all time during set-up and tear -down. Venue site will be closed if this procedure is not adhered to. • All vehicles entering and exiting the Strand must have an orange -vested crew member in front and behind each vehicle while it is in motion. EVENT OPERATION • The venue will not open until the fire Inspection has passed and Fire engineer has signed off on inspection sheet. • AVP is responsible for securing site and disallowing entrance to the public until Inspection has passed each day. CLEAN-UP AVP shall use a professional maintenance service to clean the following areas each day of the tournament: • The Beach and Strand (impacted area) • Pier Plaza (impacted area) The maintenance service shall be responsible for hauling the trash outside the CITY following the tournament. AVP shall provide additional trash receptacles at the following locations: • Beach (impacted area) • Strand (impacted area) • And, additional trash receptacles as CITY requires. AVP shall use Consolidated Waste to provide: One (1) 30 yard roll -off trash bin on 11.01 Street at Beach Drive and six (6) portable toilets that Includes one (1) handicap toilet at the base of the Pier on the south side. CITY staff will determine if additional toilets are needed. AVP shall take necessary steps to encourage participants and require sponsors to utilize recycling bins for appropriate materials. AVP shall make arrangements for such bins. LOS ANGELES COUNTY DEPARTMENT OF BEACHES AND HARBORS SERVICES CITY shall make any necessary contacts on behalf of the event with the Los Angeles County Department of Beaches and Harbors. AVP shall assume all costs for any additional lifeguards each day of toumament if required by Los Angeles County Lifeguards. If AVP desires any County services, they must process their request through CITY. Any costs for County services will be borne by AVP. 2 • • INSURANCE At least ten (10) days prior to the event, AVP shall provide CITY a Certificate of Insurance providing personal injury and property damage liability insurance naming CITY, and County of Los Angeles, their officers, employees and agents as additional insured with a minimum coverage of $2 million combined single limit coverage with $4 million In excess liability. Insurance is to be placed with insurers with a current AM Best's rating of no less than A:VII. Said insurance shall not be canceled or altered without 30 days notice in writing to CITY and County. AVP insurers shall be primarily responsible for any and all liability resulting or arising from the performance of the contract and CITY and County and their insurers shall not be required to contribute. For insurance purposes, the event area shall be defined to include any and all areas occupied or affected by the event. AVP agrees to defend, indemnify, and hold CITY and County of Los Angeles harmless from and against any and all liability and expense, including defense costs and legal fees, caused by the negligent or wrongful act or omission of AVP, its agents, officers and employees, including, but not limited to, personal injury, bodily injury, death and property damage. CO-SPONSORS A fee of $100 each shall be charged for all co-sponsors; with each co-sponsor permitted one display booth. All co-sponsors must meet with CITY approval prior to event. ADVERTISING AVP shall be required to make announcements informing spectators of CITY'S alcoholic beverage ordinance as deemed necessary by Hermosa Beach Police. Signage regarding CITY'S alcohol ordinance shall be required by AVP. CITY staff shall determine criteria for size, wording and locations for postings. All sponsor signs, props, product facsimiles, etc. deemed necessary by AVP to identify the event, shall be approved as to location and content by CITY. CITY will not unnecessarily deny said approval and will not curtail certain constitutional rights of AVP. CITY shall permit two street banners to be posted for tournament. Cost of installation shall be, the responsibility of AVP. CITY shall permit AVP to display siz (6) large replicas of their product. CITY staff shall have final approval of said replicas and determine location. • Vehicles parked within the venue for sponsorship display must be limited to nine (9) in number and site location approved by City safety personnel. PARKING AVP shall be required to post temporary `No Parking" signs 24-72 hours In advance of event (as directed by CITY), and be responsible for the removal of signs on final event day. AVP shall use plastic cable ties to secure the signs. AVP shall be required to make announcements indicating: 1) where there is free parking; and, 2) that CITY will strictly enforce all traffic and parking regulations. 3 • AVP shall provide a shuttle bus service from a major satellite point(s) on the outskirts of or outside of CITY. AVP shall provide directional signs and advertisement which shall be approved in advance by CITY. Information regarding shuttle bus service shall be included in all tournament advertisements. At no time may AVP block emergency vehicle access. Parking privileges may be revoked at anytime by CITY. SPECIAL EVENTS CITY shall review all requests for any special events to be held as part of the tournament. CITY shall have the right to deny all requests. CITY Council must approve any/all requests for bands/concerts prior to the event. ADDITIONAL PROVISIONS/RESPONSIBILITIES OF CITY CITY reserves the right to use the stadium for civic or recreational events or activities. CITY shall allow AVP the opportunity to sell official AVP tournament concession items pursuant to certain conditions: • No food or beverage concessions shall be permitted on the Beach or in the Pier Plaza area, • Free sampling booths will be permitted on the beach, per CITY conditions and Health Department approval; and, • All concession items must be approved by CITY prior to event. ADDITIONAL PROVISIONS/RESPONSIBILITIES OF AVP AVP shall be responsible to obtain all necessary County and State health permits as required. AVP will be required to obtain an amplification permit from CITY. Event shall be conducted in compliance with CITY Noise Ordinances. Ordinances arevn file at the Department of Community Resources. AVP will be solely responsible for event management. AVP shall be responsible to protect the lower Pier (plaza) surface per the Department of Public Works. AVP shall provide barricades and cones for use at pre -approved street closures and other areas as deemed necessary by CITY staff. AVP shall designate area for spectators to store alcoholic beverages. AVP shall maintain public access openings on the Strand Wall (Pier). AVP will abide by any additional policies or appropriate fees as established by CITY. AVP shall be responsible for all prize money, equipment, sound system and personnel necessary for conducting said tournament. AVP shall set up/tear down between the hours of 8:00 a.m. and 9:00 p.m. on scheduled days. At CITY'S option, AVP is required to display and permit CITY representatives to present a perpetual trophy to tournament winners following the finals. CITY RESERVES THE RIGHT TO AMEND AND/OR TERMINATE THIS CONTRACT AT ANY TIME. CITY OF HERMOSA BEACH Mayor Date APPROVED AS TO FORM City Attorney Date DEPARTMENT OF COMMUNITY RESOURCES Director Date INTERNATIONAL MANAGEMENT GROUP Director of Operations Date ATTEST City Clerk Date re N 2004 AVP HERMOSA BEACH OPEN INITIAL SITE PLAN 1/3012004 BEACH DR REACH HDDSE. STRAND w ILI n 1 —I IW 'MY LOIS SOSO Mill SNP II•Xff IOW BEACH DR ENTRANCE BOO 0 0 ml lam \F\J_ a MIX Li_ IIII STRAND IIIIIIIIII poo 00 F f-� i. • — U 0 TV STAGE • 04 I al PIER PLAZA • TORO STRAND • -r 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 RESOLUTION 04- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, FINDING THAT THE PROPERTY AT 24 EIGHTH STREET CONSTITUTES A PUBLIC NUISANCE AND ORDERING ABATEMENT The City Council of the City of Hermosa Beach does hereby resolve as follows: Section 1. State and City statutes provide for the abatement of structures and properties determined to be a public nuisance. Section 2. Chapter 8.28 of the Hermosa Beach Municipal Code contains provisions allowing the City Council to conduct a public hearing to determine whether a public nuisance exists on a property and whether proceedings to abate the nuisance should be initiated. Section 3. The City Council has reviewed written and photographic evidence of substandard conditions on the property at 24 8th Street, Hermosa Beach, and determined that there is sufficient evidence of a public nuisance on the property to set a public hearing to determine if abatement proceedings should be initiated. Section 4. The City Council has ordered an interior inspection of the premises and obtained an inspection warrant to conduct an interior inspection of the premises. Section 5. Based on the foregoing, the City Council held a public hearing on February 10, 2004 and March 9, 2004 to determine if the above -reference property constituted a public nuisance. The hearing was duly -noticed pursuant to the procedures outlined in Section 8.28.070 of the Hermosa Beach Municipal Code. Section 6. The City Council hereby finds and determines as follows: A. Chapter 8.28 of the Hermosa Beach Municipal Code states in part: "The following are expressly declared to be nuisances, and any person 1 SUPPLEMENTAL INFORMATION 33b 1 2 3 4 5 6 7 e 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 . 28 29 • • maintaining or permitting such nuisances or any of them to be maintained or to exist on his premises whether as owner, lessee or otherwise, shall be guilty of a misdemeanor punishable as hereinafter provided and each and every day in which the nuisance shall be permitted to be continued shall constitute a separate offense: (8.28.020) "...3. Actions Damaging the Use or Enjoyment of Property. Harboring or permitting any premises or permitting individuals or groups using or visiting such premises in a manner which adversely affects the use or enjoyment of surrounding properties or uses thereof (8.28.020B3). "4. Maintaining Premises Detrimental to Property of Others. Maintaining any condition of premises which is detrimental to the property of others, including, but not limited to, keeping or depositing on the premises, or scattering over the premises, any of the following: "... d. Any fence, structure or vegetation which is unsightly by reason of its condition or its inappropriate location; (8.28.020B4)." B. From an exterior and interior inspection of the property, the following specific nuisance conditions have been identified by City staff: 1. The property has been left in disrepair for several years 2. The exterior stairway and landing are damaged, unstable, and unsafe 3. Property is regularly trashed and vandalized 4. Property is not properly fenced or secured from intruders 5. The building's paint is peeling and deteriorated 6. The building's wood sheathing is deteriorated 7. Property is overgrown with untended vegetation and weeds 8. The structure on the property is an eyesore 9. Greater than 75% of the building is in need of repair. C. Based on the above observations, documented by photos included in the February 10, 2004 and March 9, 2004 staff reports to the City Council, the Council hereby finds that the subject property constitutes a public nuisance; specifically: 1. The property contains a structure, the house, which is unsightly by reason of its condition and therefore detrimental to the property of others (8.28.020B4). 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 • • 2. The condition of the property, its unsightliness and its attraction to vandals and intruders, interferes with neighbors' enjoyment of their properties (8.28.020B3). Section 7. The City Council hereby orders that the above-described public nuisance be abated. Abatement actions may consist of one of the following at the option of the property owner: A. Extensive repairs and rehabilitation of the house to correct all of the above-specified nuisance conditions and all Building Code and other code violations, both interior and exterior; or The secu mg of all openings to the house with exterior plywood screwed th face of the building and the securing of the property with a p mmete curity fence; or Demolition and clearance of all structures and installation of a security fence around the property. Section 8. The abatement schedule shall be as follows: car',.... s:, A. Within 10 days of adoption of the resolution, the owner shall secure all •.rte. -,_ openings in the house with plywood screwed to the face of the building and secure the property with a perimeter fence.'' i crt. �' • yr B. If the owner fails to take `the preceding actions , the .- City Attorney shall notify the owner by certified mail of expiration of the preceding abatement period and inform the owner that such abatement must be completed or an appeal must be made to the City Council within 10 days from the date of mailing. C. If the owner fails to file such an appeal, on the l51 day following the end of the preceding appeal period, the City shall-sceurrthrpt'mp ity e specified -above -using_ its _awn—farces, shall retain a professional exterminator to eradicate any pests which are found to infest the property, and shall recover costs pursuant to Chapter 8.28 of the Hermosa Beach Municipal Code. 3 /10 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 • • Section 8. Upon expiration of the time specified for abatement, the City Attorney shall notify the owner of the affected premises, and other persons having an interest therein, by registered or certified mail of such expiration and inform the owner that abatement must be completed or a further appeal made to the City Council within ten days from the date of mailing. If the abatement period expires and no further appeal is made in response to the preceding City Attorney's notification and if the Community Development Director determines that the owner is not making a good faith effort to comply with the order of abatement, the Director shall schedule the issue for further City Council review to determine if civil or criminal action should be initiated. Section 9. Upon showing of good cause by the owner, the City Council may grant time extensions to the preceding schedule. PASSED, APPROVED, and ADOPTED this 9th day of March 2004. PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: CITY CLERK CITY ATTORNEY 4 • • March 4, 2004 Honorable Mayor and Members of the Regular Meeting of Hermosa Beach City Council March 9, 2004 SUBJECT: NUISANCE ABATEMENT OF PROPERTY AT 24 8t STREET Recommendation: Direct staff to proceed with the nuisance abatement by approving the attached resolution. Background: On January 13, 2003 the City Council set a hearing to consider abatement actions because of repeated complaints and code enforcement actions in connection with the property. On February 10, 2004, the City Council conducted the nuisance abatement hearing and deferred declaring the property a public nuisance for 30 days in order to obtain additional information about the condition of the property and directed staff to obtain an inspection warrant. The Council also directed staff to ensure that the owner received adequate notice of the inspection and pending abatement action and hearing. On February 11, 2004, staff issued a letter to the property owner, Mr. George Van Dorn, informing him of the City Council hearing and requesting his cooperation in providing access to conduct an interior inspection. (See Attachment No. 1). The property owner refused receipt of the letter and it was returned `unclaimed". On March 1, 2004, Staff called the owner to discuss the matter. The owner again refused to provide access and indicated he "could not receive the letter" but was obviously aware of it, and stated that the City was harassing him. He reiterated that the property was in escrow and that the City's actions could jeopardize the sale. On March 1, 2004 staff obtained an inspection warrant issued by the Superior Court, authorizing inspection of the property by city building and code enforcement inspection staff. Analysis: On March 3, 2004 staff conducted an inspection of the premises and found the property to be in a state of major disrepair, but that it was not in danger of imminent collapse. 1 The property has been vandalized on the building interior and there is graffiti in the downstairs bedroom and kitchen areas It has sustained water damaged and there is dry rot affecting the walls, floor framing, plates, eaves, deck framing, guardrails and stairs. There is also missing plaster in the ceiling and walls. These problems can be corrected but the owner has stated in two telephone conversations that he does not plan to make improvements to the property. If the property is sold soon as the owner alleges, the building will likely be demolished and the nuisance problems will be resolved quickly. As it stands today, the property is an attractive nuisance inviting vandalism and vagrants. Conclusion: The owner is unwilling to make improvements to bring the property into conformance with the Municipal Code. The City cannot demolish the building unless it is in danger of imminent collapse. The property is not in danger of imminent collapse. 5b • • The property may be sold soon, but the owner is not willing to provide compelling evidence of the sale. Therefore, staff recommends that it be secured and fenced immediately. All property openings including, doors, windows, stairs, stair access and garage entry, should be thoroughly secured with exterior plywood screwed to the building face utilizing City forces, and the City should place a lien against the property to recover costs. If the City Council wants to proceed with the nuisance abatement it should adopt the attached resolution declaring the property a nuisance and directing staff to proceed with measures to secure the property. The resolution contains findings regarding the property conditions and an abatement schedule. Blumenfeld, Community De Concur: Ste City anager trec or lopment 4dt ,,J/) Step }�iPR t: urre Attachments: 1. Official notification letter to owner 2. Code enforcement investigation report 3. Photos of property interior. 4. Correspondence 5. Resolution P:NanDomAbatement oZ- • • City of Hermosa Beach February 11, 2004 Mr. George Van Dorn 2648 Risa Dr. Glendora, CA 91208 Civic Center, 1315 Valley Drive, Hermosa Beach, California 90254-3884 Subject Substandard Conditions on Property at 24 8th St., Hermosa Beach, APN #4187-015-031; Request for Interior Inspection; and Public Hearing to Consider Nuisance Abatement on March 9, 2004. Dear Mr. Van Dorn: This letter is a follow up to my letter dated December 18, 2003, regarding substandard conditions on your property at the above -referenced address in Hermosa Beach. As I informed you both in writing and by telephone, the City Council conducted a hearing last evening to determine whether to declare the property a public nuisance and to order abatement of nuisance conditions. I informed the Council of your representation that the property is in escrow, and your request that no action be taken that would jeopardize your sale of the property. The Council was supportive of a sale of the property to the extent that it would result in redevelopment of the property, but requested more definitive documentation of the pending sale than the heavily redacted page of escrow instructions that you sent to me. We would be satisfied if wecould speak with the escrow officer to verify the pending escrow; please provide me with the officer's name and telephone number. The Council deferred declaring the property a public nuisance for 30 days. Nonetheless, the Council is concerned that the condition of the property presents an immediate hazard to neighbors. For that reason, the Council directed staff to conduct an interior inspection of the premises to determine the structural condition of the building, to ascertain if it is accessible to trespassers and to determine if there is rodent infestation. I was directed to report back to the Council at its meeting of March 9, 2004. If the building is determined to be in danger of collapse or if other conditions so warrant, the premises may at that time be declared a public nuisance pursuant to Chapter 8.28 of the Municipal Code. If your sale is consummated, a presentation by the buyer at that meeting as to his immediate plans for the property would be helpful. This letter is your official notice that the City Council will discuss this matter at its March 9, 2004 meeting and may at that time, depending on the evidence before it and the status of the pending sale, declare the property a public nuisance and order you to correct unsafe and unhealthful conditions on the property. In the meantime, I would like yoa`y' permission for the City to have access to the property to conduct an interior inspection. Please contact me before February 17, 2004 to schedule a time for the inspection. If you do not provide permission as requested, the City Council has directed staff to 3 • • obtain an inspection warrant in order to conduct the inspection. I can be reached at 310-318-0235 between the hours of 7:00 a.m. and 6:00 p.m. Monday through Thursday. Thank you in advance for your cooperation. Sincerely, Sol Blumenfeld Community Development Director cc: City Council Stephen Burrell, City Manager P:NanDornAbatement • • INSPECTION REPORT FOR 24 8TH ST. March 3, 3004 On this date, pursuant to an inspection warrant issued by the California Superior court, employees of the City of Hermosa Beach entered the property at 24 8'h St., (aka 26 8'h Ct.) to inspect the premises and determine the extent of damage and deterioration caused by age and lack of maintenance. Records indicate that the house was built in 1921. Present at the inspection were: Mike Flaherty and Jim Loutzenhiser from the Public Works Department, Roy Bronold and Bob Rollins from the Community Development Department, Officer Tim Turek from Hermosa Beach Police Department, and City Prosecutor Patrick Bobko. The inspection began at 9:00 a.m. and was finished at 10:30 a.m. Entry to the first floor was made by removing plywood which secured the garage door and a window on the north side of the house. Entry to the second floor was made by ladder to the porch and prying open a door that had been secured by a nail through the door and into the jamb. All doors and windows were re -secured after the inspection was completed. Summary of Findings 1. Exterior weatherproofing, including the roof, need to be repaired or replaced. 2. The structure itself is in a deteriorated and damaged condition. While failure is not imminent, major structural repairs would be required before the home could be considered safe for habitation. The exterior stairway and porch are not safe and should be kept blocked from access. 3. The plumbing system was not tested as the water supply is off. There is evidence of past plumbing leaks. 4. The gas system was not tested, as the gas supply is off. Exterior gas lines are heavily corroded and should be tested before use. The downstairs water heater is improperly installed and improperly vented. The gas wall heater upstairs is improperly vented and would discharge carbon monoxide gas into the living area if operated. These items should be repaired/replaced as needed before the home could be considered safe for habitation. 5. The electric system is a combination of the original knob and tube system and wiring added over the years. The knob and tube system has been spliced into improperly. The electric system should be reviewed and repaired as needed before the home could be considered safe for habitation. 6. The downstairs rooms have been broken into and vandalized, as evidenced by broken and/or missing windows and doors and by graffiti on the walls. There is also evidence (droppings) of a fairly large animal, perhaps a possum. 7. The upstairs rooms are in much better condition, but ceilings and walls show evidence of water penetration, and ceiling plaster has fallen from the lathe in a few places. Conclusion This is an old structure that has suffered from lack of maintenance. While it does not appear to be in immediate danger of collapse, major renovations would be needed to make it safe and sanitary for habitation. Evidence of past forced entry and vandalism suggest that the building should be secured against future entry. Inspection - March 3, 2004, 24 8th St. - Garage Garage interior. Interior support is loose. Evidence of water intrusion. Living quarters are above. Rotted wood at base of wall. Improper electric wiring and water stains. Broken window in east wall. Dead front" panel is missing from live electric box. Inspection - March 3, 2004, 24 8`h St. - Exterior Large piles of bird droppings under the eaves. Deteriorated wood in 2 floor porch,. Exterior siding is missing, exposing deteriorated vood. Deteriorating wood under eaves. Rusting gas lines noted under rotted stairs. Exterior stairway is unsafe and unusable. Inspection - March 3, 2004, 24 8th St. — Exterior and 1" Floor Close up of rotted wood stairs. First floor entry was made by removing plywood. Water damaged walls, animal feces on the floor. Balcony rail is held in place with bracing t r�� 5ptii� i The window glass and casement had been removed. First floor, walls and ceiling are water damaged. Inspection - March 3, 2004, 24 8`h St. —1" Floor First floor ceiling and walls are water damaged. First floor bathroom, all fixtures have been removed. First floor bathroom walls and ceiling are water maged. First floor — Graffiti on northeast bedroom wall. First floor bathroom walls and ceiling are water damaged. First floor bathroom ceiling has been opened for access to upstairs plumbing. Inspection - March 3, 2004, 24 8th St. —1" Floor First floor bathroom floor has rotted framing members. First floor, animal feces on the floor. View from northwest room south into ki`chen. Sliding door glass is spray painted and broken. if Cracks and water penetration over kitchen window. !a Inspection - March 3, 2004, 24 8`b St. — 1" and 2" Floors First floor door leads to exterior, glass has been broken and hardware removed, threshold and floor joists are rotted. First floor kitchen sink and counter area. Graffiti on kitchen wall appears to be written in feces. Second floor living room, sections of plaster ceiling have fallen, old patches are evident. // Inspection - March 3, 2004, 24 8th St. — 2nd Floor Second floor living room. Water damage below window. Water damage above window. cr Patching under window indicates past leaks. Bedroom ceiling shows water damage. Bedroom closet ceiling plaster has broken away from water damage. fECEIVie JAN 2 9 2004 COM DEV. DEPT. 'ocietp of Colonial Barg IN THE STATE OF CALIFORNIA a to t ' Esq. 77Q,,e y..� d -C_ �,-<' /2O 6 % a.J te_t_ Z 1- (Q 'AD - -ce: I -ate a9" w,:z4 nom_ 4� -7,42.ter.1 tc-/ Q • • -74,27 Afcc__; 13 2 G a 0/-(w Gyu- ?i&- 25li '3`fi 2. Tina & Gary LIMED JAN 2 9 2004 COM. DEV. DEPT Page 1 of 1 From: 'Tina & Gary"<tinagary@southbayrealestate.com> To: <michaelkeegan ® manhattanbread.com> Sent: Sunday, September 21, 2003 9:47 AM Subject: Problem property To: Mayor and City Council Re: 28 8th Ct., Hermosa Beach RECEDED SEI' < 2 2003._ By this letter we hereby notice the City of hazardous conditions at the above -referenced location. These conditions have been previously reported to the Police, Fire, and Public Works Departments. Effort to board up the structure by the public works crew has slowed access to this abandoned structure. The code enforcement officer has attempted to contact the absentee owner to no avail. The residence has been uninhabited for over a decade. Although attempts by many had controlled illegal access, the property is now a target of trespassing shelter seekers. The rodents and their droppings are a discerning sight in a residential neighborhood, as well as a hazard to the general health of the neighborhood. Equally alarming is the potential fire hazard this wood building represents. This unattended building is a health and safety issue and must be demolished. We respectfully request that the City Council declare this building a public nuisance and cause Its demolition. Sincerely, Gary Brutsch and Tina Williams 310-374-4686 www.so u tllgavrealestate.com 14- • ra;o IlRAsil F BhzNCIst•me- rylz,ss) &oat $4.1z,cf:; t -leg RECEIVED • NOV 2 5 2003 Per _ .24t1 WE:crit3,6 m -kis (Acct.. -co 4.14)(2in 9,3,) 0C- 71-1EQ).791T4.11,3h../ - - riiiikT_IliC/S-r: 242- Tr-te. 4,5 -ads 100gs-sr - 4 #906-.4)65F9stes _ ___EL-Tettfirrai 4; (Ct(g2)i alscrtionziAASCW-c trninP71^16 :Taal S ce-t. LW 0 es a c rei 2.4.LiPelat-R031, _ . ERcz6rirS_E_U33o _TPR fgaeri.,_a(or -.MceJer; Vat, Ain° _e4s6,13 _hftt R)(2. inzto This /talk, As•tkr , eteNtbit., -A .6 bf_it-Cs 711-4CA-->_14 ftr-f 9 fo6 lf-g_ttdDirrtaNS4- ert-igirick.444 veris_•1;%exisssa TiSIS•__Si•r-J__6,1;oti @Mk 1 tTS-Pse-Lbmi-AbiL.11:1411.-ribnell.d.aie4127141 9 ! 4:1 —nagic LIDO Akeate!?(A_S-JA Pea lit, gA esiw cz(v3a _ P?_5"_9_2,114X0 fjE, 31L -L3707 1 2 3 4 5 6 7 a 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 RESOLUTION 04- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, FINDING THAT THE PROPERTY AT 24 EIGHTH STREET CONSTITUTES A PUBLIC NUISANCE AND ORDERING ABATEMENT The City Council of the City of Hermosa Beach does hereby resolve as follows: Section 1. State and City statutes provide for the abatement of structures and properties determined to be a public nuisance. Section 2. Chapter 8.28 of the Hermosa Beach Municipal Code contains provisions allowing the City Council to conduct a public hearing to determine whether a public nuisance exists on a property and whether proceedings to abate the nuisance should be initiated. Section 3 The City Council has reviewed written and photographic evidence of substandard conditions on the property at 24 8th Street, Hermosa Beach, and determined that there is sufficient evidence of a public nuisance on the property to set a public hearing to determine if abatement proceedings should be initiated. Section 4. The City Council has ordered an interior inspection of the premises and obtained an inspection warrant to conduct an interior inspection of the premises. Section 5. Based on the foregoing, the City Council held a public hearing on February 10, 2004 and March 9, 2004 to determine if the above -reference property constituted a public nuisance. The hearing was duly -noticed pursuant to the procedures outlined in Section 8.28.070 of the Hermosa Beach Municipal Code. Section 6, The City Council hereby finds and determines as follows: A. Chapter 8.28 of the Hermosa Beach Municipal Code states in part: "The followingZare expressly declared to be nuisances, and any person maintaining or pe}rlritting such nuisances or any of them to be maintained or to exist on his premises whether as owner, lessee or otherwise, shall be guilty of a misdemeanor punishable as hereinafter provided and each and every day in which the nuisance shall be permitted to be continued shall constitute a separate offense: (8.28.020) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 • • "...3. Actions Damaging the Use or Enjoyment of Property. Harboring or permitting any premises or permitting individuals or groups using or visiting such premises in a manner which adversely affects the use or enjoyment of surrounding properties or uses thereof (8.28.020B3). "4. Maintaining Premises Detrimental to Property of Others. Maintaining any condition of premises which is detrimental to the property of others, including, but not limited to, keeping or depositing on the premises, or scattering over the premises, any of the following: "... d. Any fence, structure or vegetation which is unsightly by reason of its condition or its inappropriate location; (8.28.020B4)." 13. From an exterior and interior inspection of the property, the following specific nuisance conditions have been identified by City staff: 1. The property has been left in disrepair for several years 2. The exterior stairway and landing are damaged, unstable, and unsafe' 3. Property is regularly trashed and vandalized 4. Property is not properly fenced or secured from intruders 5. The building's paint is peeling and deteriorated 6. The building's wood sheathing is deteriorated 7. Property is overgrown with untended vegetation and weeds 8. The structure on the property is an eyesore 9. Greater than 75% of the building is in need of repair. C. Based on the above observations, documented by photos included in the February 10, 2004 and March 9, 2004 staff reports to the City Council, the Council hereby finds that the subject property constitutes a public nuisance; specifically: 1. The property contains a structure, the house, which is unsightly by reason of its condition and therefore detrimental to the property of others (8.28.020B4). 2. The condition of the property, its unsightliness and its attraction to vandals and intruders, interferes with neighbors' enjoyment of their properties (8.28.020B3). Section 7, The City Council hereby orders that the above-described public nuisance be abated. Abatement actions may consist of either of the following at the option of the property owner: A. Extensive repairs and rehabilitation of the house to correct all of the above-specified nuisance conditions and all Building Code and other code violations, both interior and exterior: or B. Securing all openings to the house with exterior plywood screwed to /7 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 i • the face of the building and securing the property with a perimeter security fence. C. Demolition and clearance of all structures and installing a security fence around the property. Section 8. The abatement schedule shall be as follows: A. Within 10 days of adoption of the resolution, the owner shall secure all openings in the house with plywood screwed to the face of the building and secure the property with a perimeter fence. B. If the owner fails to take such action to secure the property, the City Attorney shall notify the owner by certified mail of expiration of the abatement period and inform the owner that such abatement must be completed or a further appeal must be made to City Council within 10 days from the date of mailing. C. If the owner fails to file such appeal, on the l' day following the abatement appeal period, the City shall secure the property as specified above, using its own forces and recover costs pursuant to Chapter 8.28 of the Hermosa Beach Municipal Code. D. If the owner intends to repair and rehabilitate the house, following securing of the premises, the owner shall submit a list of proposed repairs to the house for approval by the Community Development Department. B. Repairs shall be completed within 60 days after approval by the Community Development Director of the foregoing list of repairs and issuance of a building permit; or D. If owner intends to demolish the house, submission by the owner of a letter by March 31, 2004 , declaring owner's intention to do so. E. Owner shall obtain a demolition permit by April 14, 2004. F. Demolition shall be completed within 60 days after issuance of demolition permit. Section 8 Upon expiration of the time specified for abatement, the City Attorney shall notify the owner of the affected premises, and other persons having an interest therein, by registered or certified mail of AO expiration and inform the owner that abatement must be completed or a further appeal made to the City Council within ten days from the date of mailing. If the abatement period expires and no further appeal is made in response to the preceding City Attorney's notification and if the Community Development Director determines that the owner is r8 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 • • not making a good faith effort to comply with the order of abatement, the Director shall schedule the issue for further City Council review to determine if civil or criminal action should be initiated. Section 9. Upon showing of good cause by the owner, the City Council may grant time extensions to the preceding schedule. PASSED, APPROVED, and ADOPTED this 9th day of March 2004. PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: CITY CLERK CITY ATTORNEY 19 ✓ � air - rtt'-9/12-3 Honorable Mayor and Members of The Hermosa Beach City Council PROJECT NO. March 2, 2004 Regular Meeting of March 9, 2004 CIP 00-630 PIER RENOVATION, PHASE III RECEIVE PRESENTATION Recommendation: It is recommended that City Council receive the presentation by Purkiss•Rose-RSI. Background: At the January 27, 2004 City Council meeting, Council approved the Fifth Amendment to the Professional Services Agreement with Purkiss•Rose-RSI for the not -to -exceed amount of $50,000 to revise the plans and specifications for CIP 00-630 Pier Renovation - Phase III and approved re- bidding the project. Upon several meetings with Staff and Subcommittee to reduce the scope of the project, the design team is ready to present elevation drawings showing changes to design, sample colors of concrete that compliment the compass rose design, and cement tile alternatives for siding. Other project updates are as follows: • Restroom Building Bid Alternative: There will be an option to construct a standard group style restroom in lieu of the individual style restrooms. This may result in substantial savings and Council the will be able to provide direction when awarding the contract. • Garage Building Bid Alternative: There will be an option to construct the lifeguard garage using concrete block construction in lieu of poured -in-place concrete walls. This may also result in substantial savings. • Schedule: The project will be advertised for bid at beginning of April, awarded by May 11, and begin construction tentatively on June 14. With an approximate ten month construction period, weather permitting, the project should be completed April 2005. Fiscal Impact None at this time. Respectfully submitted, Tristan D. Malabanan Associate Engineer Concur: ItOk Stephen 1).1u e I City Manager Concur: Richard D. Morgan, Director of Public Works/City Engineer F:\B95\PWFILES\CCITEMS\00-630 receive presentation 03. 6a February 24, 2004 Honorable Mayor and Members of the Hermosa Beach City Council • '7W.;-).7 Regular meeting of March 9, 2004 MULTI-YEAR AGREEMENT BETWEEN THE CITY AND THE HERMOSA BEACH CHAMBER OF COMMERCE CONCERNING THE FIESTA HERMOSA Recommendation: That the City Council review and approve the attached agreement with the Chamber of Commerce and authorize the Mayor to sign on behalf of the City. Background: During the discussion and approval of the two Fiestas for 2004, staff was directed to return with a proposed multi-year agreement that would begin for the 2005 Fiesta. The agreement that the City Council reviewed at the January 13, 2004 meeting has been revised to take into account the concerns that were expressed during the discussion of having enough time to review the event before allowing it to be permitted for the next year. Section Id has been revised to provide that the Chamber of Commerce will, within 90 days of the Labor Day Fiesta, submit a complete annual report to the City Council as part of the agenda of a regular City Council meeting. This report shall contain all records, etc. on the two Fiestas, including suggestions for changes or improvements. Following the review of the annual report, the City Council may direct staff to issue permits for the next year's events. The approach provides the same level of review that the City Council has exercised in the past and provides an opportunity for the public to participate by having the annual report on the City Council's agenda. It also provides some higher level of certainty to the Chamber of Commerce to plan the event and make commitments knowing that they have City Council approval for the event permit. Respectfully submitted, Step en R. Burrell City Manager 6b p I • • AGREEMENT BETWEEN THE CITY OF HERMOSA BEACH AND THE HERMOSA BEACH CHAMBER OF COMMERCE TO PROVIDE FIESTAS HERMOSA THIS AGREEMENT is made this day of , 2004, by and between the City of Hermosa Beach (hereinafter called "CITY"), and the Hermosa Beach Chamber of Commerce (hereinafter called "CHAMBER"). RECITALS A. CITY desires to have CHAMBER organize, coordinate, produce and oversee a twice annual Fiesta Hermosa ("Fiestas") in CITY on a regular basis. B. CHAMBER represents that it is qualified and able to do so and that it desires a commitment from CITY to fix the event schedule for the next five years. NOW, THEREFORE, the parties agree as follows: Section 1. CHAMBER's Duties: a. Fiestas. CHAMBER shall organize, coordinate, produce and oversee the Fiestas, open to the public, during the Saturday, Sunday and Monday of each Memorial Day and Labor Day Weekend in 2005, 2006, 2007, 2008, and 2009. Unless otherwise directed by CITY, the Fiestas shall be held on Hermosa Avenues between 10`h and 14th Streets, Pier Avenue between Manhattan Avenue and the Strand, 11th Street west of Hermosa Avenue, and Lot "A" (food pavilion). b. Event Permits and Agreements. CHAMBER shall obtain permits from CITY for each Fiesta and shall enter into and comply with all agreements for such permits as required by CITY, including but not limited to the provision of adequate insurance and indemnification of CITY, its officers, agents, volunteers, employees, and attorneys. c. Fees. CHAMBER shall pay CITY an event fee within 30 days after each Fiesta of $25 per vendor participating in the Fiesta, but in no event to exceed $10,000 per Fiesta. CHAMBER shall collect the fee from each vendor but shall not be required to collect the fee from any vendor who provides CHAMBER written proof of its non-profit status or that the vendor holds a valid City business license. In addition, CHAMBER shall pay CITY all direct -=and indirect costs associated with each Fiesta in accordance with the event permit and event agreement as may be required by CITY. Such costs shall include but not be limited to sidewalk cleaning, and provision of police and public works services. 1 • • d. Annual Review. Within 90 days after the Labor Day Fiesta in each year of this Agreement, CHAMBER shall provide CITY with a complete Annual Report to the City Council. This report shall contain all records of both Fiestas, including proposed changes or enhancements to the events. This report will be reviewed by the City Council as part of a regular meeting and the City Council may direct staff to issue permits for the next year's events. Section 2. CITY's Duties. a. Event Permits. CITY shall provide event permits to CHAMBER for each Fiesta unless CITY determines in its sole discretion that it would not be in the public interest or that it would be adverse to the public health, safety, or welfare. b. Waiver of Business License Fees and Taxes. For each Fiesta provided in accordance with this Agreement, the fees required by Section 1(c) of this Agreement shall be in lieu of that portion of CITY business license fees and CITY business license taxes attributable to the Fiesta and owed by CHAMBER pursuant to the Hermosa Beach Municipal Code. This Section shall not constitute a waiver of any other type of fees or taxes or of that portion of CITY business license fees or City business license taxes owed by CHAMBER attributable to activities other than the provision of the Fiestas. Nor shall it constitute a waiver of any fees or taxes owed by any person or entity other than CHAMBER, including but not limited to those owed by vendors participating in the Fiestas. c. Cooperation with CHAMBER. CITY shall provide CHAMBER the results of CITY's annual review and may make suggestions for the improvement of the Fiestas. CITY shall not unreasonably withhold consent to CHAMBER's requests for flexibility in the location of the Fiestas in the event minor relocation is necessary due to construction activities nearby or an act of God. Section 3. Assignment. This agreement may not be assigned in whole or in part by either party, without the prior written consent of the other party. Section 4. Independent Contractor. CHAMBER will act hereunder as an independent contractor. This Agreement shall not and is not intended to constitute CHAMBER as an agent, servant, or employee of CITY and shall not and is not intended to create the relationship of partnership, joint venture or association between CITY and CHAMBER. Section 5. Personnel. CHAMBER represents that it has, or shall secure at its own expense, all personnel required to perform CHAMBER's duties under this Agreement. ---:CHAMBER may associate with or employ associates or subconsultants in the performance of its duties under this Agreement, but at all times shall be responsible for their performance. Section 6. Termination. CITY may terminate this Agreement upon 30 days written notice to CHAMBER if CITY determines in its sole discretion that continuation of this Agreement would not be in the public interest or that it would be adverse to the public health, safety, or welfare. • Section 7. Notice. Any notice required to be given shall be deemed duly and properly given upon delivery, if sent postage prepaid or if personally delivered as follows: For CHAMBER: Hermosa Beach Chamber of Commerce 1007 Hermosa Avenue Hermosa Beach, California 90254 (310) 376-0951 Attention: Carla Merriman, Executive Director For CITY: City of Hermosa Beach 1315 Valley Drive Hermosa Beach, California 90254 (310) 318-0216 Attention: Stephen Burrell, City Manager Section 8. Entire Agreement. This Agreement represents the entire integrated agreement between CITY and CHAMBER; and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by a written instrument signed by both parties. The parties anticipate that, in addition to this Agreement, they will enter into an event agreement for each Fiesta setting forth precise terms and conditions applicable to that Fiesta. EXECUTED the day and year first above stated. CITY OF HERMOSA BEACH By: Michael Keegan, Mayor ATTEST: Elaine Doerfling, City Clerk HERMOSA BEACH CHAMBER OF COMMERCE By: Carla Merriman, Executive Director Title 22 Feed To LACSD To Aldobtos Bai •rpoi BI oI I11 Si.tlwn Leo J. Vander Lans Water Treatment Facility Process Flow Diagram Automatic Strainers Final Product Clearwell & Pump Station t Microfiltration Ultraviolet light ®� ! t • RO Cleaning System 1 Break Tank Sulfuric Threshold Acid Inhibitor Sodium Hypochlorite Reverse Osmosis t• Decarbonator Sodium Hydroxide • To LACSD Cart idge Filters TREATMENT PROCESS The water is first passed through microfiltration filters to remove particles. Next, the filtered water receives a chemical preconditioning treatment to reduce pH and control scaling of the reverse osmosis membranes. Water is then forced through the reverse osmosis membrane elements. This process operates with pressures of approximately 150 pounds per square inch. Upon completion of the reverse osmosis treatment, the water then enters the decarbonator to remove carbon dioxide from the water. Sodium hydroxide is added to the water to adjust the pH level and then treated with ultraviolet light before being transported to the blend station, where it is mixed with imported water and then pumped into the Alamitos Barrier. Title 22 Feed To Alamitos Barrier Blend Station W • Leo J. Vander Lans Water Treatment Facility PROCESS FLOW DIAGRAM I! .H dropneumatic PRV • To CSDLAC €7t L RO Transfer Pump Station Automatic Strainer Final Product Pump Station I __11_11_11_4_ Reversee Filtration V Backwash CSDLAC Microfiltration MF Filtrate Tank Sodium Hydroxide Addition Sulfuric Acid Excess Feed Addition Pump Station Threshold Inhibitor Addition Reverse Osmosis Final Product Clearwell Decarbonator V RO Brine to CSDLAC To CSDLAC RO Feed Pump Water Replenishment District of Southern California BOARD OF DIRECTORS Willard H. Murray, Jr. Division One Robert W. Goldsworthy Division Two Norm Ryan Division Three STAFF Pat Acosta Division Four Albert Robles Division Five Robb Whitaker, P.E. General Manager Mario C. Garcia, P.E. Assistant General Manager/Chief Engineer Ted Johnson Chief Hydrogeologist LEO J. VANDER LANS WATER TREATMENT FACILITY The Leo J. Vander Lans Water Treatment Facility is a state- of-the-art water treatment facility built to ensure that Southern California's groundwater supply is sufficient, clean and safe. The facility supplies water to protect the Central Groundwater Basin from seawater contamination and ultimately to protect the drinking water for the region. The $16 million facility treats effluent water from the Long Beach Water Reclamation Plant using microfiltration, reverse osmosis and ultraviolet light. About 2.7 million gallons of near distilled quality water are produced daily. Once the water is treated, it is blended with imported potable water and pumped into the Alamitos Seawater Barrier. There will be extensive monitoring of the water quality at several monitoring wells near the barrier to ensure that the highest standards are met and maintained. Benefits of the Vander Lans Facility: • provides a more reliable source of water even in times of drought • decreases reliance on costly imported water • increases the use of recycled water normally wasted to the ocean • protects the environment through water conservation 1 —r LEO J. VANDER LANS WATER TREATMENT FACILITY 7380 East. Willow, Long Beach, California r liar{w + a Said The Water Replenishment District of Southern California (WRD), established in 1959 by a vote of the people, is responsible for managing and safeguarding two ofthe most utilized groundwater basins in Southern California, the Central and West Coast Basins. These basins provide more than a third of the water used by the nearly four million people who reside in the WRD's region, which covers 420 square miles i r southern Los Angeles County. WATER REPLENISHNEN T DISTRICT OF SOUTHERN CALIFORNIA "WRD MISSION To provide a sufficient supply of high-quality groundwater in the Central and West Coast Basins through progressive, cost-effective and environmentally sensitive basin management. The Leo J. Vander Lans Water Treatment Facility in Long Beach is one of the WRD's many efforts that protect water supply and quality for the people residing in the WRD service area. • LEO J. VANDER LANS Leo J. Vander Lans served on the WRD Board of Directors for eight years, representing the cities of Bellflower, Downey, Hawaiian Gardens, Lakewood, Long Beach and Signal Hill. During his tenure he served as Board President, Treasurer and chaired the Finance Committee. A longtime resident of Long Beach, Mr. Vander Lans, a practicing attorney and arbitrator, has been involved in many community activities, including the boards of the Community Welfare Federation, St. Mary's Hospital and the Long Beach Chapter of the American Red Cross. Mr. Vander tans is also a former President of the Long Beach Water Department Board of Commissioners. The Board of Directors named this treatment facility after Mr. Vander Lans to honor him for his hard work, commitment and dedication in serving the people of the WRD. Leo J. Vander Lans Water Treatment Facility PROJECT TEAM Charlene King WRD Assistant Engineer and Construction Manager Paul Fu WRD Senior Engineer Hoover Ng WRD Water Quality Program Manager Camp Dresser & McKee Designer Separation Processes, Inc. Designer Butier Engineering, Inc. Construction Manager Ortiz Enterprises, Inc. General Contractor, Phase I P.K. Contractors, Inc. General Contractor, Phase II Long Beach Water Department U. S. Bureau of Reclamation Metropolitan Water District of Southern California SP❑NSOR pIR:cK Hermosa Shorts Film Festival August 20, 21, 22, 20011 • • January 28, 2004 Tom Kearney 351 Palos Verdes Blvd. #18 Redondo Beach CA, 90277 Kearney10@AOL.com 310.373.1164 Dear Sponsor, After filming "Blowhard", Pinch Hit Productions'second film this year, I was amazed to find the South Bay was without a film festival. I made it my mission to change all that and introduced a proposal to the Hermosa Arts Foundation for a new Film Festival; I am pleased to say it was unanimously approved. Our goal is to produce a quality Film Festival for the City of Hermosa Beach showcasing local screenwriters, directors, producers, actors and composers including the talents of the surrounding area High Schools. We are very excited to have Saatchi & Saatchi handling the Hermosa Shorts marketing. With an ad agency of this caliber working on the project, our sponsors are sure to get plenty of quality exposure. We believe Hermosa Beach should have a Film Festival not just because Travel Magazine rated it "Best Beach Town" in California, but because of Hermosa's rich history of supporting the Arts. Poets, painters, actors and writers have all called Hermosa Beach their home and still do. If I sound excited about this project it's because I am. We hope you share our vision and help make "Hermosa Shorts" a reality. Best regards, Tom Kearney • • Introduction Working in conjunction with the Hermosa Arts Foundation, Pinch Hit Productions is of a group of people who have worked together on a wide variety of media projects. From independent films and commercials to industrial films and trade shows, our jobs have taken us throughout the country and our work has been seen by millions of people around the world. Sponsorship Sponsors and contributors are extremely important participants in Hermosa Shorts. Although the Festival has the support of the Hermosa Arts Foundation, it relies solely on corporate and individual sponsorship. Operating as a non-profit organization under the IRS code 501 (C) (3 ), we rely on these contributions to operate. The non-profit organization Keep In Control or K.I.C., was founded by Rick Koenig and is co -directed by Tom Kearney. The non-profit is an organization dedicated to keeping kids off drugs. • • MANAGEMENT After working in the entertainment industry for the past twenty-five years Tom Kearney decided it was time to put the creative ideas which had been cultivating between him and his colleages to work and founded Pinch Hit Productions in December of 2002. This became the principal reason that Tom wanted to start and produce a film festival in Hermosa Beach. To cultivate a venue which would support local filmmakers for years to come. With this enthusiasm came Hermosa Shorts. Of the people who make up the development staff, the combined experience in both the entertainment industry and event marketing exceeds 100 years. These people hold the following positions: Tom Kearney - Creative Director Greg Wyatt - Film Commissioner / Technical support Robert Lee - Film Commissioner Jeri Reeder - Film Commissioner Ugo - Film Commissioner Dave Navarro - Film Commissioner Jean Philippe Molinari - Film Commissioner Maura Kearney - Film Commissioner Joining the team will be a host of wonderful volunteers, who will help in the production of the event, many industry professionals have enthusiastically pledged their support. Tom Kearney. Tom started working in the entertainment business in 1974 when Steven Spielberg directed him in a television commercial for Langendorf Bread. Since then he has appeared in over 40 national commercials. Tom studied at theAmerican Conservatory Theatre in San Francisco. He then studied at the Actors Studio where he developed his style of acting and a stand-up comedy routine which recently landed him a host job at The Improv on Melrose. Directing, writing, producing and acting in films are all part of his resume which play an important part of creating his vision for Hermosa Shorts. • Jeri Reeder Jeri has been living in the South Bay for over 19 years and has enjoyed becoming more involved with her community. As the Theatrical Director at Hermosa Valley School for the past 5 years she helped raise the production quality of these performances. She also founded a program the school called Video Production and through this class the students developed a show entitled HVTV (Hermosa Valley Television) which airs on channel 54. For the past 5 years Jeri has developed an art show that also airs on channel 54. Jeri volunteered her time on the Hermosa Arts Foundation Telethon as a talent coordinator and enjoyed working and meeting with the people involved. While teaching Yoga in South Bay Jeri has maintained a positive attitude toward her community. Working on the Hermosa Shorts Film Festival will be a pleasure and looks forward to a successful event. GrelPWyatt S With a model/dancer/actress fora mother and a minister/a dyer t i sing executive for a father, Greg really had no choice but to enter the entertainment industry, though he tried to avoid it. He received a Congressional Nomination to the Air Force Academy, but after failing to receive an actual appointment, he found himself behind the microphone at the radio station at Mt. San Antonio College. Greg threw himself at his new found career and ripped through the entire radio/television curriculum, winding up with a job at Fox Sports in 1994. Greg was then approached to take over the Community studio in Claremont, CA, for Insight communications. When Insight sold their west coast systems Greg then moved over to Adelphia Communications in Hermosa Beach, where he now supervises the local programming for the three beach cities. Greg has an extensive background in all things video, having operated nearly every type of camera and deck from ancient analogue to cutting edge digital. He is currently the Hermosa Kiwanis President -Elect, serves on the board of directors for the Hermosa Arts Foundation, and the advisory board for Redondo Beach's SEA Lab. He has started getting involved with film based work, including Tony Chiu's short film "The Dual". Robert Lee Robert Lee gained an appreciation for the aesthetic growing up in beautiful Sun Valley, Idaho, where he learned of filmmaking watching Warren Miller Films and skiing in commercials. As a graduate producer from The Hollywood Film Institute, Rob has written, produced, and [ 1 ', I' ,; 3 i directed music videos and advertisements for local businesses as well as maintained an acting career. His credits include: three years playing at The Iao Theatre on Maui, where he sang an Italian Aria from Tosca in Master Class, Independents like To End All Wars and Off The Lip, playing #111 Beach Boy "Bruce Johnston" in an ABC MOW, series such as Nash Bridges and Baywatch Hawaii and blockbusters like The Matrix II (Precision Driver). He is most grateful like to say," mahalo" to the community for the opportunity to participate in such an artistic event as The Hermosa Shorts Film Festival. , _,, 1 and would • • David Navarro Having participated in the entertainment field for seventeen years, David began his career as a dub D.J. working gigs in California, Nevada and Utah. Within his passion for music is a love of writing wherein he has scribed for print and on-line magazines such as Bourgeois: Tales of a Roadie - Column (San Francisco), West Coast Performer - Music Reviewer and GetUnderground.com - Music Editor. While entertaining and writing about entertainment, David has participated in projects spanning both the stage and screen where he found his niche as a Lighting Director. In late 2002 he began Dream Lighting, a company that provides Lighting and Grip gear to small and independant films. Maura Kearney Maura grew up the youngest of eleven north of Boston and got her first taste of the entertainment business when she participated in several beauty contest, including being a finalist in The Miss Massachusetts Pageant. At the tender age of 19 she joined an older sister in San Francisco where she studied theatre at City College San Francisco. While still at school she got an agent and started auditioning. Maura has done everything from print modeling, commercials and television. During this period her day job was in the Creative Department at Nationally renowned ad agency J. Walter Thompson. Number one among Maura's many creative interests and skills is Makeup Artistry. She studied at The Makeup Institute in San Francisco with Academy Award winning Makeup Artist Bob Scribner, and has been doing t: --4-) makeup ever since. She has worked on several independent films, catalogs and weddings. Maura is very excited about working with independent film makers and is proud of being part of Hermosa Shorts. lean Philippe Although Jean Philippe was born in San Francisco, CA he spent his formative years amongst the background and spell that is Paris, France. Arts and music ��. were to be his vehicle. At the ripe age of 19, he moved to Austin, Texas to play Rockabilly Music. After a couple of years he picked up a camera and never looked back, he was lucky enough to have found his real vocation. He then moved to Dallas, Texas to pursue a successful career as a professionnal photographer. In 1999 he moved to Southern California and has been in the South Bay for 4 years. Lighting is Jean Philippe's favorite ally in photography. His passion for the craft has made him a master of the elements and people with whom he revels. Fashion, portraits, and editorial assignments are his way of channeling that social energy. He is looking forward to lending his expertise to the HERMOSA SHORTS festival and making it a big success. • Ugo Is a professional musical composer for cultural arts; film, television, theater, fashion shows, photography and art gallery exhibits. He is a graduate of Philosophy and CLAM Music School in Bordeaux(France). He has composed music for the past ten years focusing on projects that have a cultural interest. After only three years of composing music inthe film industry, he won the Kieslowsky Prize for the best short movie. Ugo arrived in the SouthBay last January and a few months later met Tom Kearney. Within five minutes of listening to Ugo's music, Tom knew that he wanted to work with him. Ugo is a member of the two most important californian organizations in the independent film and music industry (IFP and Film music Networks). He is completely dedicated to independent films since he arrived in the SouthBay. He is a creative thinker and team motivator who enjoys workingon various projects. Ugo is respected for solid leadership skills, teamwork capabilities and a dedicated work ethic. To work for the development of the HERMOSA SHORTS Film Festival is a very exciting project for him. • • Hermosa Shorts Film Festival When: August 20, 21, and 22, 2004 Where: The Hermosa Playhouse 710 Pier Ave., Hermosa Beach Time: A matinee and an evening showing for each day of event Tickets: $ 7.00 General admission $ 5.00 Senior citizens, children under 12 and students with ID. In addition to the screenings, Hermosa Shorts has a variety of interactive workshops on Independent Film Making, which include: 1. How to Make a Movie on a Shoe String Budget. 2. How to Light for Video. 3. Write for Film. 4. The Do's and Don'ts of Casting. 5. Edit Like the Pros with Final Cut. There will also be mock screen tests for theatergoers to participate in. The five best screen tests will be shown at the end of the festival. The winner will act in next year's festival trailer. Festival patrons will have wristbands for each day of the event. These wristbands will get them discounts at Pier Avenue businesses. For example, $3 margaritas at Sharkey's or 20% off at Blue. Film Trailers will be shot by Pinch Hit Productions at the Beach and then will be shown on cable TV, Adelphia. Merchandise will be available - A. Posters B. Shorts (of course) C. Hats D. Shirts 0 0 Sponsership Packages Big Kahuna - $10,000.00 * Company name and logo as Title Sponsor will be included in all events including all advertising mediums. * :30 second commercial of company to be played each day of Festival. * Sponsor to have most favorable booth or table space at event. * A Plaque, recognizing the support of title sponsor. * Four company signs/banners will be portrayed throughout viewing areas, on grounds and inside theater. * Press mention in all PR articles submitted to media. * Company name to be mentioned at end of Festival trailer, to be played on cable television once during each day of Festival. * 10 VIP passes, good toward the following; * 10 entrance fees to Festival including workshops. * 10 passes to VIP Lounge. Long boarder - $5,000.00 * Company name and logo will be included in all event advertising. * Company sign/banner will be portrayed on a high visibility area on grounds or in theatre. * Company booth/table during event. * Customized plaque recognizing support. * Press mention in all PR articles submitted to media. * 6 VIP passes good towards the following; * 6 entrance fees to entire Festival including workshops. * 6 passes to VIP lounge,. * 6 passes to VIP party. * 6 Festival t -shirts. • Surfer - $2,500.00 * Company name and logo will be included in all event advertising. * Company sign/banner to be portrayed on a high visibility area on grounds or in theater. * Press mention in all PR articles submitted to media. * Customized plaque recognizing support. * 4 VIP passes good towards the following; * 4 entrance fees to entire Festival including workshops. * 4 passes to VIP Lounge. * 4 passes to VIP party. * 4 Festival t -shirts. Boogie boarder - $1,000.00 * Customized plaque recognizing support. * Press mention in all artides submitted to media. * Company listed on Festival poster. * 3 VIP passes good towards the following; * 3 entrance fees to entire Festival including workshops. * 3 passes to VIP lounge. * 3 passes to VIP party. * 3 Festival t -shirts. Body surfer - $500.00 * Press mention in all PR articles submitted to media. * Company listed on Festival poster. * 2 VIP passes good towards the following; * 2 entrance fees to entire Festival including workshops. * 2 passes to VIP lounge. * 2 passes to VIP party. * 2 Festival t -shirts. Beachgoer - $200.00 * Press mention in all articles submitted to media. * 1 VIP pass good towards the following; * 1 entrance to entire Festival including workshops. * 1 pass to VIP lounge. * 1 pass to VIP party. * 1 Festival t -shirt. S Festival Traiftrs Great Moments In Cinematic History (Legal disclaimer - As if they took place in Hermosa Beach) CASTAWAY Fade In: A man in tattered cloths, bearded and weak from the lack of nourishment comes running out of the ocean with a fish on the end of his spear. CUT TO: Man rubbing sticks together trying to ignite fire on a pile of wood. Volleyball, WILSON. sits up by some rocks. MAN Your right! Hey when your right your right! Hey when we get out of here I'm taking you out for Prime RiblYou like a nice Prime Rib dinner? Two feet step into frame. Man looks up slowly. Camera pans up revealing a Volleyball Player standing camera left. VOLLYBALL PLAYER A little help? The Man throws the ball to the player exposing Hermosa Beach in the background. MAN My bad. • • CASABLANCA FADE IN: Tight shot as Bogie pours a shot of whiskey from his bottle. Sammy the piano player, plays a quiet song. BOGIE In all the Gin Joints, in all the towns, in all the world she walks into mine. Bogie slams down his shot. BOGIE Play it Sammy. SAMMY Oh Boss, I don't think I remember that... BOGIE Play it damn it! You played it for her you can play it for me. Play it! Sammy looks down at his piano and slowly plays the Beach Boys, "Good Vibrations". Bogie pours another shot and stares ahead as the song takes him to another time. • • SMORTS CES IIVAL WEBSITE: WWW.HERMOSRSHORTS.COM CONTACT: TOM KERRNEY TEL: 310373.11By .�. • • WATER REPLENISHMENT DISTRICT of Southern California ai s±on To provide a sufficient supply of high quality groundwater in the Central and West Coast Basins through progressive, cost-effective and environmentally sensitive basin management. Willard H. Murray, Jr. Division One Robert W. Goldsworthy Division Two Norm Ryan Division Three OF DIRECTORS Pat Acosta Division Four Albert Robles Division Five Year formed: 1959, by a vote of the people Service area: 420 square -miles Service area population: 3.7 million Number of cities served: 43 Number of groundwater pumpers: 110 Number of wells: 609 WATER DEMAND Total demand (imported and groundwater): 700,000 acre-feet Percent of total demand that is groundwater: 36 Groundwater rights: 281,835 acre-feet Average annual recycled water use: 60,000 acre-feet Average annual storm water use: 50,000 acre-feet CHARTER OF THE WATER REPLENISHMENT DISTRICT OF SOUTHERN CALIFORNIA The Water Replenishment District of Southern California manages two of the most utilized groundwater basins in Southern California, providing more than a third of the water used by the nearly four million people living within the District's boundaries. These basins — Central and West Coast — extend 420 square -miles through southern Los Angeles County and are among the region's most reliable natural water resources. As the agency responsible for managing and safeguarding this precious resource, WRD's focus is on maximizing the ground- water basins' capacity, preserving them for future use, and ensuring the basin's high water quality. REPLENISHMENT Groundwater use in southern Los Angeles County has historically exceeded nature's replenishment capability. Continuous over -pumping led to severe seawater intrusion into the basins and dropping water levels. Today, the WRD manages its replenishment responsibilities scientifically, using computer models and innovative engineering technology to ensure that the basins are adequately recharged. The WRD restores the basins' water table levels through a number of innovative means, including replenishing the basins with imported and recycled water. The District also uses storm water from the Rio Hondo and San Gabriel Rivers to supplement expensive imported water. An aggressive replenishment program allows the W WRD to maintain the groundwater basins at levels to ensure adequate supplies during times of drought. PRESERVATION AND GROWTH tt W Protecting the District's groundwater basins and expanding their capacity for future generations is an ongoing goal 0 at the WRD. Programs have been initiated to impede the further intrusion of saltwater plumes into the basins and there are ongoing projects to safeguard the basin from localized chemical contamination. WATER QUALITY The WRD has been protecting the water quality to ensure that local groundwater continues to be a reliable and safe supply of water for the community. Since 1991, WRD has assisted water agencies through its Safe Drinking Water Program in treating groundwater con- ," taminated with volatile organic compounds, such as trichloroethylene (TCE) and perchloroethylene (PCE), allowing affected wells to meet public drinking water standards. In addition, WRD monitors pending legislative and regulatory water quality issues to determine potential impacts on the basins' purveyors, assesses the potential of new treatment technology, and conducts investigations to determine causes of contamination and appropriate remedial actions in the basins. A COMMITMENT TO SERVICE The WRD is committed to providing high quality water at a cost-effective rate. The District continues to search for ways to enhance its operating efficiency and to better serve its customers. On behalf of its groundwater pumpers, the WRD works cooperatively with local, state and federal agencies to develop programs that sustain water quality and optimizes the basins' capabilities. BUILDING FOR THE FUTURE As Southern California works to decrease its dependence on imported water drawn from Northern California and the Colorado River, maximizing and preserving the Central and West Coast Basins becomes increasingly important. The WRD is preparing for the future by undertaking several significant projects. C Seawater Intrusion Program The proximity of the major groundwater basins to the coast line poses one of the most serious threats to the quality of the aquifers. In order to protect the freshwater aquifers from encroaching seawater, the WRD and the Los Angeles County Department of Public Works oversee three sea- water barriers. These coastal barriers consist of a network of wells where freshwater and highly treated recycled water are injected into the aquifers to serve as a natural barrier to block the sea- water from moving inland. The WRD is charged with procuring 30,000 acre-feet of fresh water to maintain the barriers. This $15 million annual expense is the largest expenditure incurred annually by the WRD. The WRD works cooperatively with the Los Angeles County Department of Public Works to identify operating procedures to maximize cost efficiencies. C Robert W. Goldsworthy Desalter A large saline plume developed prior to the con- struction of the coastal barriers reduced the ability of the affected aquifers to store fresh water. The plume, which begins at the coast in the South Bay region of Los Angeles County, extends 2.5 miles inland and affects 250,000 acre-feet of groundwater. The advancing plume has affected several wells in its path and threaten other wells in the South Bay area. oao 0 z tal Managing this destructive plume is a major initiative. Working with the City of Torrance and the Metropolitan Water District, the WRD constructed the Robert W. Goldsworthy Desalter in 2001. This facility will remove more than 2,000 gallons of salty water per minute. More than a billion gallons of clean, safe drinking water will be added annually to the water supply. The Goldsworthy Desalter works through a reverse osmosis treatment process. Salty water extracted from the aquifer is forced through reverse osmosis membranes. Once treated, the water is of very high quality and exceeds all federal and state drinking water standards. C Water Conservation Infrastructure Improvements The preferred method to reduce reliance on imported water is through the capture and use of natural storm water. Unfortunately, in the Los Angeles area, much of the storm water runs unused to the ocean. Currently, an average of 50,000 acre-feet of free local storm water is captured from the Rio Hondo and San Gabriel Rivers. The majority of the conserved water comes from the San Gabriel River, which has an exten- sive system of darns and reservoirs managed by the Los Angeles County Department of Public Works. These well-run facilities provide a high degree of control over the river, allowing for conservation and use of almost all storm runoff in the San Gabriel River. However, most of the storm water from the Los Angeles River is wasted to the ocean. In order to maximize this free water source, WRD is working with the Army Corps of Engineers and the Los Angeles County Department of Public Works to develop additional storm water conservation facilities. IC Montebello Forebay Enhancement Program The WRD is taking steps to increase the use of the Montebello Forebay with a proposed project that could result in substantial savings to the District. The project would consist of constructing new extraction wells and a multi -use distribution pipeline network. The recovered water would be used in place of imported water to feed the seawater barriers. C Groundwater Recharge WRD's groundwater basins, located in the Montebello Forebay, are replenished by large ponds of water called spreading grounds. The facilities, owned and operated by the Los Angeles County Department of Public Works, use water from a variety of sources, including storm water, recycled water and imported water. WRD works to manage and optimize the use of these water sources. The WRD and the Los Angeles Department of Water and Power are working together to increase the capture and recharge of storm water runoff in the Montebello Forebay. Increased use of this free local water resource offsets the need to purchase expensive imported water to operate the groundwater basins. C Regional Groundwater Monitoring Program WRD's Regional Groundwater Monitoring Program has grown over the last six years to include 218 specially constructed monitoring wells at 47 locations throughout the Central and West Coast Basins. These monitoring wells are used in conjunction with production wells to provide important information on groundwater levels, water quality, basin storage, and for input into the District's computer models and databases. WRD staff performs regular sampling of the wells to test the water for nearly 100 chemical constituents to determine the quality of the basins' groundwater supplies. The results are then published in an annual report that is available to the public on the District's web site, www.wrd.org. The mon- itoring project has been recognized by the state as one of the most comprehensive programs on groundwater quality and supply by any groundwater management agency in California. C Leo J. Vander Lans Water Treatment Facility This facility located in Long Beach will help protect the groundwater basin from seawater intrusion. It is expected to be completed in mid -2003. The plant will treat recycled water to near distilled water quality using microfiltration, reverse osmosis and ultraviolet light. This technology is considered the best presently to purify the water. When completed, the Vander Lans facility will produce 3,000 acre-feet of advanced treated recycled water annually (about 2.7 million gallons daily). .9 • • /IRD air ,�. 12621 E. 166th Street Cerritos, CA 90703 Tel: (562) 921-5521 Fax: (562) 921-6101 www.wrd.org • Wellhead Treatment Program Information ears of improper disposal practices of industrial solvents allowed volatile organic com- pounds (VOCs) to seep into southern Los Angeles County groundwater aquifers. As a result, wells within the area served by WRD have been adversely affected by these contaminants. To mitigate this problem, WRD established a Wellhead Treatment Program as part of its Clean Water Program in 1991. This program began as a means to provide basin pumpers with wellhead treatment equipment to remove VOCs from the groundwater, allowing affected wells to meet public drinking water standards. Pumping and treating these wells increase the rate at which these pollutants are removed from the groundwater supply, lessening the risk of this contamination migrating into other areas and affecting other wells. Wellhead treatment also reduces the dependence on scarce imported Northern California and Colorado River water by raising the capacity of groundwater pumping in the basins. The environment is improved through the removal of contaminants from the groundwater supply and basin management is aug- mented by preserving active production wells. The WRD Wellhead Treatment Program also makes local groundwater reserves available that would otherwise be lost to contamination. For the treatment of a well affected by VOCs, WRD will provide wellhead treatment equipment to the groundwater producer for use at the well. The WRD will also fund the design and construction required to integrate the equipment into the well site. WRD owns the treatment equipment and allows the producer to use it at a well as long as necessary. The WRD also provide long-term financing for the purchase, design and construction of VOC treatment facilities. In this case, the producer will repay WRD and ultimately owns the treatment system. "WRD provides assistance to pumpers to treat VOC's and other contaminants at a well site." The WRD Wellhead Treatment Program has recently been expanded to address localized groundwater quality problems. Through the Program, WRD will provide financing for treatment systems to remove primary and secondary constitu- ents (other than VOCs) as identified by Title 22 of the California Code of Regula- tions. Examples of these constituents include bacteria, radionuclides, tastes and odors, color, sulfates, iron and manganese.❑ Financial assistance through the WRD Wellhead Treatment Program is summarized below: 46,;44Ai a7►k;1;.xat VrilLiatt Or_:n a 3 ' WRD Assistance for VOCs can be either of the following two formats (as chosen by the groundwater producer): 1) WRD purchases and provides treatment equipment to the ground- water producer as long as needed at an affected well. WRD also funds the cost of the design and construction performed by a third party. WRD will retain ownership of the equipment. 2) WRD provides financing for design and construction of a wellhead treatment facility at the following terms: Interest rate: One-half of the California State General Obligation Bond (GOB) rate. (GOB is currently about 5.7%). Term of financine: 20 years. fi.('r *ITh t t �L'i t WRD provides no -interest financing for design and construction of a wellhead treatment facility for a term of ten years. The ground- water producer owns the treatment facility at the end of the financing term. • • Any groundwater producer with an affected well within the Central and West Coast basins may seek assistance through the WRD Wellhead Treatment Program. Wells are evaluated for assistance based on factors such as water quality data and production history. When assistance is deemed necessary, WRD and the groundwater producer jointly develop a treatment solution for the subject well. Following WRD assistance to provide or finance a treatment facility for an affected well, the operation and maintenance of the facility is the responsibility of the groundwater producer. For More Ltformation If you have any questions regarding the WRD Wellhead Treatment Program, contact the Water Quality Program Group at (562) 921- 5521.0 21- 552L❑ Granular Activated Carbon Treatment System • • • WATER REPLENISHMENT DISTRICT OF SOUTHERN CALIFORNIA 12621 East 166th Street Cerritos, California 90703 Phone: (562) 921-5521 Fax: (562) 921-6101 Website: www.wrd.org WATER REPLENISHMENT DISTRICT OF SOUTHERN CALIFORNIA Wellhead Treatment Program Working to ensure quality water he Water Replenishment District of Southern California (WRD) Groundwater Tour Program offers the public a firsthand look at water treatment JL facilities and gr dwater projects throughout southern Los Angeles Cy. The free tour begins with an overview presentation of the WRD, an agency responsible for managing and replenishing two of the most utilized groundwater basins in S4ern California, the Central and West Coast Basins, which 0rovide more than a third of the water used by the nearly four million people who reside within the WRD boundary. Tour attractions include a visit to either the San Gabriel River or Rio Hondo spreading grounds. These large ponds of water are located in an area known as the Montebello Forebay. Tour highlights also include visits to: The Robert W. Goldsworthy Desalter, a desalination treatment facility that removes salt from groundwater. The Goldsworthy Desalter removes more than 2,000 gallons of salty water per minute and provides water that exceeds federal and state drinking water standards. More than one billion gallons of clean, safe drinking water is added to the water supply each year. The Leo J. Vander Lans Water Treatment Facility, a state-of-the-art facility in Long Beach treating recycled water to near distilled water quality using microfiltration, reverse osmosis and ultraviolet light. The plant, which will produce about 2.7 million gallons of advanced treated water daily, helps protect the groundwater basin from seawater intrusion. Each tour begins at the WRD office in Cerritos. The tour lasts about six hours and includes a complimentary lunch. Participants are advised to wear casual clothing and, most importantly, a comfortable pair of shoes. Tours are limited to 50 adults. Reservations will be taken on a first come, first served basis. For tour dates and registration information, please call the WRD Public Affairs Office at (562) 921-5521. Water Replenishment District Of Southern California 12621 East 166th Street Cerritos, CA 90703 www.wrd.org • .4.-.1 -AP •-•-• ...raw Robert W. Goldsworthy Desalter A Project of the rtr Water Replenishment District of Southern California .--21L-'-• -�-� �_ t a,r {I Yyt' !.te isdupikAafre aitarAgIMAIIIIIII:111111r • • nIMMIrnrg The Water Replenishment District of Southern California (WRD), established in 1959 by a vote of the people, is responsible for managing and safeguarding two of the most utilized groundwater basins in Southern California, the Central and West Coast Basins. These basins provide 40 percent of the water used by the nearly four million people who reside in the WRD's region, which covers 420 square miles in southern Los Angeles County. WRD MISSION The WRD's mission is to provide a sufficient supply of high quality groundwater in the Central and West Coast Basins through progressive, cost-effective and environmentally sensitive basin management. The Robert W. Goldsworthy Desalter in Torrance is one of the WRD's many efforts that protect water supply and quality. R o b e r t W. Goldsworthy ROBERT W. GOLDSWORTHY DESALTER PROJECT TEAM Melinda Sperry WRD Project Manager and Senior Engineer Adeline M.L.Yoong WRD Government & Public Affairs Manager Lee & Ro, Inc. Designer Separation Processes, Inc. Designer Butier Engineering, Inc. Construction Manager C.W. Roen General Contractor Metropolitan Water District of Southern California City of Torrance FIRST ELECTED IN 1988, Director Robert W. Goldsworthy has the distinction of having the most seniority on the WRD Board of Directors and has served two terms as President of the Board. Mr. Goldsworthy earned a B.S. from Stanford University and a MS. from Massachusetts Institute of Technology. He has served as a director of the Metropolitan Water District of Southern California from 1991 to 1994. Director Goldsworthy represents Division Two, which includes El Segundo, Gardena, Hermosa Beach, Lawndale, Lomita, Manhattan Beach, Palos Verdes Estates, Rancho Palos Verdes, Redondo Beach, Rolling Hills, Rolling Hills Estates, Torrance and portions of Los Angeles. The WRD Board of Directors named this desalter after Director Goldsworthy to honor him for his commitment to improving the quality of life for all Southern Californians. ry 7 • • WATER REPLENISHMENT DISTRICT OF SOUTHERN CALIFORNIA 12621 East 166th Street Cerritos, CA 90703 Tel: (562) 921-5521 Fax (562) 921-6101 Web site: www.wrd.org r.. • Booster Pump Cartridge Filter 1 ilil1� i Water Receives a Preconditioning Treatment Well Pump 4 _ Desalination Treatment Process- a.._ v d Start Here with Brackish Well Water Reverse Osmosis Membranes Storage Tank with Potable Water Decarbonator TREATMENT PROCESS t pH Ad ustment and Disinfection First, the extracted water receives a chemical preconditioning treatment to control scaling of the reverse osmosis membranes by soluble compounds in the water and to reduce the pH. Next, the water is passed through the cartridge filters to remove particles that can clog the membranes. The water is then forced through the membrane elements. This is the reverse osmosis process and operates with pressures of approximately 200 pounds per square inch. The decarbonator then removes the carbon dioxide from the water. After the water passes through the membranes, its pH is adjusted and it is disinfected. The water is then ready for transport into the Torrance water supply. 'i�.r Ismonsimaimorman wear 5 Water Replenishment District of Southern California BOARD OF DIRECTORS ,i • 'pmgi "• Willard H. Murray, Jr. Division One STAFF Robert W. Goldsworthy Division Two Norm Ryan Division Three Pat Acosta Division Four Robb Whitaker, P.E. Mario C. Garcia, P.E. General Manager Assistant General Manager/Chief Engineer Albert Robles Division Five Robert W. Goldsworthy Desalter Overpumping of the West Coast Groundwater Basin from the 1900s to the early 1960s caused seawater to intrude into some aquifers in coastal area cities, affecting the local groundwater supply. To respond to seawater intrusion, the WRD constructed the Robert W. Goldsworthy Desalter that will remove more than 2,000 gallons of salty water per minute from the city of Torrance's drinking water supply. More than one billion gallons of clean, safe drinking water will be added to the water supply per year. The desalter works through a reverse osmosis treatment. Salty water extracted from the aquifer is forced through reverse osmosis membranes and the salt is removed from the water. Once treated by the desalter, the water is of very high quality and exceeds all federal and state drinking water standards. The treated water is channeled into the distribution system in Torrance. The salt or brine — the end product after the salty water is treated — is discharged through a specially designed and constructed brine pipeline to the sewer system.