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05/11/04
P "We work to become, not to acquire." - Elbert Hubbard AGENDA CITY CLERK REGULAR MEETING HERMOSA BEACH CITY COUNCIL Tuesday, May 11, 2004 - Council Chambers, City Hall 1315 Valley Drive Regular Session - 7:10 p.m. Closed Session - Immediately following Regular Session MAYOR CITY CLERK Art Yoon Elaine Doerfling MAYOR PRO TEM CITY TREASURER J. R. Reviczky John M. Workman COUNCIL MEMBERS CITY MANAGER Sam Y. Edgerton Stephen R. Burrell Michael Keegan CITY ATTORNEY Peter Tucker Michael Jenkins All council meetings are open to the public. PLEASE ATTEND. The Council receives a packet with detailed information and recommendations on nearly every agenda item. Complete agenda packets are available for public inspection in the Police Department, Fire Department, Public Library and the Office of the City Clerk. During the meeting, a packet is also available in the Council Chambers foyer. City Council agendas and staff reports are available for your review on the City's web site located at www.hermosabch.org CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL ANNOUNCEMENTS PROCLAMATIONS & PRESENTATIONS NATIONAL PUBLIC WORKS WEEK MAY 16-22, 2004 • • CLOSED SESSION REPORT FOR MEETING OF APRIL 27, 2004: NO REPORTABLE ACTIONS. PUBLIC PARTICIPATION: Although the City Council values your comments, the Brown Act generally prohibits the Council from taking action on any matter not listed on the posted agenda as a business item. 1. ORAL AND WRITTEN COMMUNICATIONS Members of the public wishing to address the City Council on any items within the Council's jurisdiction, or to request the removal of an item from the consent calendar, may do so at this time. Comments on public hearing items are heard only during the public hearing. Comments from the public are limited to three minutes per speaker. Members of the audience may also speak: 1) during discussion of items removed from the Consent Calendar; 2) during Public Hearings; and, 3) during discussion of items appearing under Municipal Matters. The City Council acknowledges receipt of the written communications listed below. No action will be taken on matters raised in written communications. The Council may take action to schedule issues raised in oral and written communications for a future agenda. Citizens with comments regarding City management or departmental operations are requested to submit those comments to the City Manager. NO WRITTEN COMMUNICATIONS 2. CONSENT CALENDAR: The following more routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless a Council member removes an item from the Consent Calendar. Items removed will be considered under Agenda Item 4, with public comment permitted at that time. (a) Recommendation to approve the following minutes: 1) Minutes of the Regular meeting held on April 13, 2004; and, 2) Minutes of the Regular meeting held on April 27, 2004. (b) Recommendation to ratify check register. (c) Recommendation to receive and file Tentative Future Agenda Items. • • (d) Recommendation to accept donations of $1,210.00 from the Woman's Club of Hermosa Beach to be used toward the cost of SART exams; $250.00 from the Hermosa Kiwanis Foundation to be used for the Eggstravaganza event, $650.00 from Hawthorne Savings to be used for the Eggstravaganza event; and, $50.00 from the Employees Community Fund of Boeing Southern California (Christopher R. Ashley) to be used for parks and recreation programs (on-going donation). Memorandum from Finance Director Viki Copeland dated May 3, 2004. (e) Recommendation to receive and file the action minutes of the Public Works Commission meeting of April 21, 2004. (1) Recommendation to approve County Project No. 1105—Low Flow Diversion of the Herondo Street Storm Drain. Memorandum from Public Works Director Richard Morgan dated April 28, 2004. (g) Recommendation to deny the following claim and refer it to the City's Liability Claims Administrator. Memorandum from Personnel Director/Risk Manager Michael Earl dated April 29, 2004. Claimant: Wells, Sean Date of Loss: 11-13-03 Date Filed: 04-28-04 (h) Recommendation to receive and file notice of closed claims. Memorandum from Personnel Director/Risk Manager Michael Earl dated April 28, 2004. (i) Recommendation to authorize the Mayor to execute the Grounds Maintenance Agreement with the County of Los Angeles for maintenance of the Library. Memorandum from Public Works Director Richard Morgan dated April 28, 2004. Recommendation to approve the 18th Street Walkstreet Renovation Project to be privately funded and constructed by the residents in participation with Public Works; approve the expenditure of the not -to -exceed amount of $4,000 to provide irrigation piping, irrigation controller, electrical conduit, pull boxes and wiring; and, waive Encroachment Permit fee. Memorandum from Public Works Director Richard Morgan dated May 4, 2004. (i) (k) Recommendation to accept the work by Sialic Contractors Corporation dba Shawnan for Project No. CIP 00-411 Sewer and Street Improvements — Target Area 1; authorize the Mayor to sign the Notice of Completion; and, authorize staff to release payment to Shawnan (10% retained for 35 days following filing of Notice of Completion). Memorandum from Public Works Director Richard Morgan dated May 3, 2004. (1) (m) • • Recommendation to accept the work by Sialic Contractors Corporation dba Shawnan for Project Nos. CIP 00410 & 00-192 Loma Area Sewer and Street Improvements; authorize the Mayor to sign the Notice of Completion; and, authorize staff to release payment to Shawnan (10% retained for 35 days following filing of Notice of Completion). Memorandum from Public Works Director Richard Morgan dated May 3, 2004. Recommendation to adopt resolutions approving the Engineer's Report for Hermosa Beach Landscaping & Street Lighting District 2004-2005 ("District") made pursuant to the requirements of Resolution No. 03-6257 and declaring the City Council's intention to order certain improvements and to levy and collect assessments within the District for the fiscal year beginning July 1, 2004 through June 30, 2005; and setting May 25, 2004, to accept public input on the matter of the proposed assessment. Memorandum from Public Works Director Richard Morgan dated May 3, 2004. 3. CONSENT ORDINANCES a. ORDINANCE NO. 04-1240 — "AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING THE ZONING MAP FROM SPECIFIC PLAN AREA NO. 7 (COMMERCIAL) TO R-2 (TWO-FAMILY RESIDENTIAL) FOR THE PROPERTY LOCATED AT 710 SECOND STREET AND LEGALLY DESCRIBED AS LOT 99, WALTER RANSOM CO'S VENABLE PLACE, AND ADOPTION OF AN ENVIRONMENTAL NEGATIVE DECLARATION. For adoption. Memorandum from City Clerk Elaine Doerfling dated May 5, 2004. 4. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION * Public comments on items removed from the Consent Calendar. 5. PUBLIC HEARINGS - TO COMMENCE AT 7:30 P.M. a. CONSIDERATION FOR APPROVAL OF 2004 COMMERCIAL SPECIAL EVENT FOR AVP HERMOSA OPEN BEACH VOLLEYBALL TOURNAMENT, JULY 22-25, 2004. Continued from meetings of 3/9/04 & 4/13/04. Memorandum from Community Resources Department dated May 4, 2004. RECOMMENDATION: Approve the AVP Hermosa Open Beach Volleyball Tournament. 4 b. TEXT AMENDMENT 03-3 TO CLARIFY THE DIFFERENCES BETWEEN SNACK SHOPS AND RESTAURANTS. Memorandum from Community Development Director Sol Blumenfeld. RECOMMENDATION: Amend the snack shop definition by waiving full reading and introducing ordinance. 6. MUNICIPAL MATTERS a. PRESENTATION OF BEACH CITIES TRANSIT PLAN DEVELOPED BY REDONDO BEACH. Memorandum from City Manager Stephen Burrell dated May 6, 2004. RECOMMENDATION: That the City Council receive the presentation and provide direction to staff on how to proceed. b. FILM PERMIT POLICY AND FEE SCHEDULE. Memorandum from Community Resources Department dated March 9, 2004. RECOMMENDATION: Review and adopt the revised film permit policy and application. c. MARINELAND MOBILEHOME PARK — SET PUBLIC HEARING TO CONSIDER THE ISSUANCE BY THE INDEPENDENT CITIES LEASE FINANCE AUTHORITY OF ITS MOBILEHOME PARK REVENUE BONDS TO FINANCE TIIE MARINELAND MOBILEIIOME PARK PROJECT. Memorandum from City Manager Stephen Burrell dated May 5, 2004. RECOMMENDATION: That the City Council set June 8, 2004 as the public hearing to consider the subject financing for Marineland Mobilehome Park. d. CONSIDERATION OF ISSUES PERTAINING TO THE CITY'S CAMPAIGN FINANCE ORDINANCE. Memorandum from City Attorney Michael Jenkins dated May 6, 2004. RECOMMENDATION: Receive and file report and direct staff to return with proposals for revisions to the City's campaign finance ordinance. 7. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER NONE 5 • • 8. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL NONE 9. OTHER MATTERS - CITY COUNCIL Requests from Council members for possible future agenda items: Recommended Action: 1) Vote by Council whether to discuss this item; 2) refer to staff for a report back on a future agenda; or, 3) resolution of matter by Council action tonight. a. Request from Mayor Pro Tem Reviczky to consider adoption of an agreement to support employees now serving in the Guard and Reserve forces. ANNOUNCEMENT IN OPEN SESSION OF ITEMS TO BE DISCUSSED IN CLOSED SESSION AS FOLLOWS: 1. MINUTES: a. Approval of minutes of Closed Session meeting held on April 13, 2004. b. Approval of minutes of Closed Session meeting held on April 27, 2004. 2. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Government Code Section 54957 Title: City Manager ADJOURN TO CLOSED SESSION RECONVENE TO OPEN SESSION ORAL ANNOUNCEMENTS ADJOURNMENT 6 • MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Tuesday, April 13, 2004, at the hour of 7:15 p.m. PLEDGE OF ALLEGIANCE — Cathy McCurdy ROLL CALL: Present: Reviczky, Tucker, Yoon, Mayor Keegan Absent: Edgerton (arrived at 7:17 p.m.) APPOINTMENT OF MAYOR AND MAYOR PRO TEMPORE. Memorandum from City Clerk Elaine Doerfling dated April 7, 2004. A. Designate Mavor for a term ending January 25, 2005. Action: To appoint Art Yoon as Mayor for a term ending January 25 2005. Motion Edgerton, second Tucker. The motion carried by a unanimous vote. B. Designate Mayor Pro Tempore for a term ending January 25, 2005. Action: To appoint J.R. Reviczky as Mayor Pro Tempore for a term ending January 25, 2005. Motion Edgerton, second Keegan. The motion carried by a unanimous vote. C. Intergovernmental agencies requiring appointment of Mavor as delegate. Action: To appoint Mayor Yoon to the Los Angeles County City Selection Committee. Motion Edgerton, second Reviczky. The motion carried by a unanimous vote. Further Action: To appoint Mayor Yoon to the South Bay Sanitation District Board of Directors and Mayor Pro Tempore Reviczky as alternate director. Motion Edgerton, second Tucker. The motion carried by a unanimous vote. Further Action: It was the Council consensus to continue the remainder of committee assignments to the next Council meeting on April 27, 2004. PRESENTATION OF PLAQUE TO OUTGOING MAYOR — Mayor Yoon presented a plaque of appreciation to outgoing Mayor Keegan, thanking him for his hard work and dedication. OUTGOING COMMENTS BY MAYOR KEEGAN — Outgoing Mayor Keegan thanked everyone who helped during his term as mayor, and said he enjoyed having the opportunity to talk to more citizens and attend additional meetings for groups such as South Bay Council of Govemment, the LAX Committee, and the Los Angeles County Sanitation District. He thanked his family and employees at his business for being supportive and allowing him the time needed to fulfill his duties, and thanked the Hermosa Beach residents for electing him to office. 2a(1) City Council Minutes 04-13-04 Page 11371 • • INCOMING COMMENTS BY MAYOR MOON — Mayor Yoon introduced Hermosan Sean Berry, who had written a poem about Hermosa Beach as a gift upon his appointment as Mayor, and Dana Carlson, who read the poem. He said a theme he hoped to carry through his term was how much Hermosans love their city. He introduced his parents and grandmother in the audience, thanked them for their support, and thanked Hermosa Beach residents who elected him. Mayor Yoon said the City Council would have difficult budget decisions to make to maintain necessary services given the State's financial crisis and its effect on the City, and stressed the importance of public safety, ecology, recognition of volleyball athletes, preservation of old homes, the City's upcoming Centennial celebration, and parking issues. He noted his proposal on tonight's agenda for Council consideration of parking permits for all residents because he felt residency should carry privileges,. and suggested conducting some of the Council meetings at Hermosa View School for the benefit of residents east of the highway. He then proposed three award programs: the Jean Lombardo Volunteer of the Year Award, the Pat Gazin Annual Key to the City Award to recognize significant civic contributions; and an Employee of the Month Award to recognize the achievements of City staff. He expressed hope that his colleagues would consider making these awards permanent. Action: To agendize a discussion of making the above -noted awards permanent. Motion Edgerton, second Reviczky. The motion carried by a unanimous vote. Mayor Yoon then introduced Ozzie Cadena, one of the West Coast jazz greats, and his trio, who would provide entertainment during the recess, and invited everyone to enjoy the coffee and desserts provided by Java Man at that time. COMMENTS FROM OTHERS Mayor Pro Tempore Reviczky thanked outgoing Mayor Keegan for an excellent job and congratulated Mayor Yoon on his new appointment. He said that his research indicated that Mayor Yoon is the 52nd Mayor of Hermosa Beach in its 97 -year history, making him part of a very small, select group. Councilmember Edgerton thanked outgoing Mayor Keegan for his term as mayor and congratulated Mayor Yoon, who he said would do a great job. Gabriella Wolf, a student representing Miss Tracy Robinson's class at Hermosa View School, congratulated Mayor Yoon, presented him with a lei, and said thank you and shalom to outgoing Mayor Keegan. At 7:40 p.m., the meeting recessed for refreshments and entertainment. At 8:22 p.m., the meeting reconvened. ANNOUNCEMENTS — Councilmember Edgerton thanked the Fire Department for a great job fighting a fire near his home, arriving promptly and making sure no other structure was affected; said it was great that Hermosa Beach had its own Fire and Police Departments and did not have to wait for the County to respond. City Council Minutes 04-13-04 Page 11372 • • Councilmember Tucker commended the Community Resources staff for the successful Easter egg hunt on Saturday, April 10, saying baskets were provided for everyone and it was great to see youngsters and parents enjoying this City event. Mayor Pro Tempore Reviczky said the Ocean Oasis film would be shown in Hermosa Beach and that Sister City member Rick Koenig would provide details during the public participation section of the agenda. Councilmember Keegan commented on the success of the recent Hermosa Beach Education Foundation fundraiser, a dinner dance at the Manhattan Village Mall that had an attendance of 400 people and raised $180,000. PRESENTATIONS 1 CROSSING GUARD OF THE YEAR — DIANA MARTIN 1 Mayor Yoon presented Diana Martin with a proclamation naming her Crossing Guard of the year, commending her for a job well done and stating that there was no job more important than keeping our kids safe. CLOSED SESSION REPORT FOR MEETING OF MARCH 23, 2004: No reportable actions. PUBLIC PARTICIPATION: 1. ORAL AND WRITTEN COMMUNICATIONS a. Letter from Roger Creighton regarding campaign contributions. Action: To receive and file. Motion Reviczky, second Mayor Yoon. The motion carried by a unanimous vote. City Attorney Jenkins said a comprehensive campaign contributions report would be presented at the May 11 Council meeting. b. Letter from Al Benson regarding police statistics. Coming forward to address the Council on this item was: Al Benson — Hermosa Beach, thanked City Manager Burrell for accepting his letter regarding crime statistics and Police Chief Lavin for responding; urged the Council to consider increased enforcement at Pier Plaza. Coming forward at this time to address the Council on oral communications were: Rick Koenig — Hermosa Beach, announced that the Sister City Association would present the film "Ocean Oasis" at the Community Center on City Council Minutes 04-13-04 Page 11373 • • Sunday, April 24, to raise funds for environmental programs, with showings at 11 a.m. and 2 p.m. (geared toward students, tickets $5 each) and at 5 p.m. (for adults, including a Taste of Mexico dinner with margaritas, at $25 per person); said the Association and its work with Loreto had been a big part of the City for 35 years, and the student exchange and paramedic programs have provided much good will; announced that a Sister City Association pancake breakfast would take place at the Firehouse on Sunday, April 25, from 8:30 to 11 a.m. to raise funds for the paramedic program (tickets $10 each); and Carla Merriman — Chamber of Commerce, said that about a year ago she announced that the Travel Channel had named Hermosa Beach best beach town in America; said the cover story in the current issue of Reader's Digest, entitled the 100 Best New Discoveries, names Hermosa Beach as the best Beach in America; said that the article was on the Reader's Digest website at www.rd.com and there was a link on their website to the City's website. 2. CONSENT CALENDAR: Action: To approve the consent calendar recommendations (a) through (i), with the exception of the following items, which were removed for discussion in item 4, but are shown in order for clarity: (d) Reviczky, and (h) Keegan. Motion Edgerton, second Yoon. The motion carried by a unanimous vote. At 8:42 p.m., the order of the agenda was suspended to go to public hearing items 5(a) and (b). (a) RECOMMENDATION TO APPROVE MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD ON MARCH 23, 2004. Action: To approve as presented the minutes of the regular meeting of the City Council held on March 23, 2004. (b) RECOMMENDATION TO RATIFY THE CHECK REGISTER NOS. 36145 THROUGH 36284 AND TO APPROVE THE CANCELLATION OF CHECK NOS. 35874, 35969, AND 36060 AS RECOMMENDED BY THE CITY TREASURER. Action: To ratify the check register as presented. (c) RECOMMENDATION TO RECEIVE AND FILE TENTATIVE FUTURE AGENDA ITEMS. Action: To receive and file tentative future agenda items, as presented. (d) RECOMMENDATION TO ACCEPT DONATIONS OF $150 FROM THE WOMAN'S CLUB OF HERMOSA BEACH TO BE USED FOR THE City Council Minutes 04-13-04 Page 11374 • • EGGSTRAVAGANZA EVENT; $300 FROM THE HERMOSA GARDEN CLUB TO BE USED FOR A MEMORIAL TREE FOR RUTH JONES, LUCILLE WALDNER, . MARY LAPHAM, AND FRAN STONEMAN; $200 FROM CONSOLIDATED DISPOSAL SERVICE TO BE USED FOR THE EGGSTRAVAGANZA EVENT; AND, $50 FROM THE EMPLOYEES COMMUNITY FUND OF BOEING SOUTHERN CALIFORNIA (CHRISTOPHER R. ASHLEY) TO BE USED FOR PARKS AND RECREATION PROGRAMS. Memorandum from Finance Director Viki Copeland dated April 6, 2004. This item was removed from the consent calendar by Mayor Pro Tempore Reviczky for separate discussion later in the meeting in order to acknowledge and thank the donors. Action: To accept the following donations received by the City: 1) $150 from the Woman's Club of Hermosa to be used for the Eggstravaganza event; 2) $300 from the Hermosa Garden Club to be used for a memorial tree for Ruth Jones, Lucille Waldner, Mary Lapham, and Fran Stoneman; 3) $200 from Consolidated Disposal Service to be used for the Eggstravaganza event; and 4) $50 from the Employees Community Fund of Boeing Southern California (Christopher R. Ashley) to be used for Parks and Recreation programs. Motion Reviczky, second Tucker. The motion carried by a unanimous vote. (e) RECOMMENDATION TO RECEIVE AND FILE THE ACTION MINUTES OF THE PUBLIC WORKS COMMISSION MEETING OF MARCH 24, 2004. Action: To receive and file the action minutes of the Public Works Commission meeting of March 24, 2004. (f) RECOMMENDATION TO AUTHORIZE THE PURCHASE OF ONE (1) NEW CHEVY SILVERADO 1500 EXTENDED CAB PICK-UP TRUCK FROM WONDRIES FLEET GROUP OF ALHAMBRA, CALIFORNIA IN THE AMOUNT OF $24,016 (INCLUDING TAX AND CALIFORNIA TIRE FEES); APPROPRIATE $16,000 FROM THE ASSET FORFEITURE FUND AND $8,016 FROM THE CITIZEN'S OPTION FOR PUBLIC SAFETY (COPS) FUND FOR THE PURCHASE OF THIS VEHICLE; AND, APPROPRIATE AN ADDITIONAL AMOUNT OF $1,606 FROM THE CITIZEN'S OPTION FOR PUBLIC SAFETY (COPS) FOR THE SET-UP OF THIS VEHICLE TO BE DONE BY THE SOUTH BAY REGIONAL PUBLIC COMMUNICATIONS AUTHORITY (RCC). Memorandum from Police Chief Michael Lavin dated April 6, 2004. Action: To approve the staff recommendation to: City Council Minutes 04-13-04 Page 11375 (g) • • 1) Authorize the purchase of one new Chevy Silverado 1500 extended cab pick-up truck from Wondries Fleet Group of Alhambra, California in the amount of $24,016 (including tax and California tire fees); 2) Appropriate $16,000 from the Asset Forfeiture fund and $8,016 from the Citizen's Option for Public Safety (COPS) fund for the purchase; and 3) Appropriate an additional amount of $1,606 from the citizen's option for public safety (cops) for the set-up of this vehicle to be done by the South Bay Regional Public Communications Authority (RCC). RECOMMENDATION TO AUTHORIZE THE CONTRACT AWARD FOR FIRE APPARATUS PREVENTATIVE MAINTENANCE IN THE AMOUNT OF $28,000 BE AWARDED TO AMERICAN LA FRANCE OF LOS ANGELES. Memorandum from Fire Chief Russell Tingley dated April 6, 2004. Supplemental bid sheet from the Fire Department received April 13, 2004. Action: To award the contract for fire apparatus preventative maintenance in the amount of $28,000 be awarded to American La France of Los Angeles, as recommended by staff. (h) RECOMMENDATION TO RECEIVE AND FILE REPORT OF CUSTOMER SERVICE SURVEYS/COMPLAINTS. Memorandum from City Clerk Elaine Doerfling dated April 1, 2004. (i) This item was removed from the consent calendar by Councilmember Keegan for separate discussion later in the meeting to make the public aware that all five customer -service forms received last month reported excellent service at City Hall. Action: To receive and file report of Customer Service Surveys/Complaints dated April 1, 2004. Motion Keegan, second Reviczky. The motion carried by a unanimous vote. RECOMMENDATION TO APPROVE THE PURCHASE AND INSTALLATION OF "SOURCE CAPTURE VEHICLE EXHAUST REMOVAL SYSTEM" FOR THE FIRE DEPARTMENT FROM CLEARLY AIR CLEANING SYSTEMS. Memorandum from Fire Chief Russell Tingley dated April 6, 2004. Action: To approve the purchase and installation of "Source Capture Vehicle Exhaust Removal System" for the Fire Department from Clearly Air Cleaning Systems, as recommended by staff. 3. CONSENT ORDINANCES - None 4. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION City Council Minutes 04-13-04 Page 11376 • • Items 2 (d) and (h) were heard at this time but are shown in order for clarity. Public comments on items removed from the consent calendar are shown under the appropriate item. At 10:03 p.m., the order of the agenda moved to item 7a. 5. PUBLIC HEARINGS a. CONSIDERATION FOR APPROVAL OF COMMERCIAL SPECIAL EVENT FOR AVP HERMOSA OPEN BEACH VOLLEYBALL TOURNAMENT, JULY 22-25. 2004. Continued from meeting of 3/9/04. Memorandum from Community Resources Department dated March 29, 2004. Supplemental email from Dave Williams, AVP, received April 12, 2004. The public hearing opened at 8:48 p.m. As no one came forward to address the Council on this item, the public hearing closed at 8:44 p.m. Action: To continue the item to May 11, 2004, at the request of AVP. Motion Tucker, second Keegan. The motion carried by a unanimous vote. b. TEXT AMENDMENT AND COASTAL LAND USE PLAN AMENDMENT REGARDING DOWNTOWN PARKING REQUIREMENTS. Continued from meeting of 3/23/04. Memorandum from Community Development Director Sol Blumenfeld dated April 7, 2004. Per City Attorney Jenkins' direction, Deputy City Clerk Drasco explained that the ordinance, if approved, would be adopted, not re -introduced as stated on the agenda, as Ordinance No. 04-1239, noting that the ordinance had been introduced on May 25, 2003, as 03-1228, and that number would be voided. Director Blumenfeld presented the staff report and responded to Council questions. The public hearing opened at 9:01 p.m. As no one came forward to address the Council on this item, the public hearing closed at 9:01 p.m. Action: To approve the staff recommendation to adopt Resolution No. 04- 6332, entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING THE POLICIES OF THE CERTIFIED COASTAL LAND USE PLAN REGARDING DOWNTOWN PARKING; ACKNOWLEDGING RECEIPT OF THE COASTAL COMMISSION'S RESOLUTION OF CERTIFICATION INCLUDING MODIFICATIONS; ACCEPTING AND AGREEING TO THE MODIFICATIONS; AND CERTIFYING THE LAND USE PLAN AMENDMENT IS INTENDED TO BE CARRIED OUT IN FULL CONFORMITY WITH THE COASTAL ACT." City Council Minutes 04-13-04 Page 11377 • • Motion Reviczky, second Tucker. The motion carried, noting the dissenting votes of Edgerton and Keegan. Further Action: To waive full reading and adopt Ordinance No. 04-1239 — "AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING THE ZONING ORDINANCE REGARDING OFF-STREET PARKING REQUIREMENTS AND THE IN -LIEU FEE PARKING ALLOWANCES IN THE DOWNTOWN DISTRICT." Motion Reviczky, second Tucker. The motion carried by the following vote: AYES: NOES: ABSTAIN: ABSENT: Reviczky, Tucker, and Mayor Yoon Edgerton and Keegan None None 6. MUNICIPAL MATTERS a. REPORT ON RESIDENTIAL PARKING PERMIT PROGRAM ON SECOND STREET. Memorandum from Police Chief Michael Lavin dated April 6, 2004. Supplemental resident letters received April 13, 2004. Chief Lavin presented the staff report and responded to Council questions. City Manager Burrell and City Attorney Jenkins also responded to Council questions. Coming forward to address the Council on this item were: Michael Moretti — Hermosa Beach, said the request by residents for permit parking should be considered a cry for help; said he made a video recording of people walking back to their cars, showing that they were using his street as a place to hang out, talk and drink more liquor, as a bathroom, and as a trash area for their empties; said most residents supported permit parking but were concerned about guest parking, noting that enforcement would be necessary only from 8 p.m. to 4 a.m. and need encompass only the area east of PCH to 1031 Second Street; said if the Council was opposed to permit parking, he would welcome other ideas to alleviate the problems; Al Benson — Hermosa Beach, said the activities shown on the video were also present near his home at 19th and Monterey, where patrons of the Plaza parked to avoid the more restrictive downtown parking area; said the temporary blinking one-way sign on Second Street had helped curtail wrong -way drivers, but that large reflective permanent signage was needed; said he lived on First Street when the Pitcher House sold beer and wine only, and now they have full liquor and concerts; Gary Cullen — Pitcher House owner, said he had agreed with Mike Moretti about permit parking until he read a letter from Cynthia Femberg on Second Street who explained why she was opposed; said the video was taken between the time his previous employee resigned and the hiring of his current employee who keeps patrons quiet as they leave City Council Minutes 04-13-04 Page 11378 • • the bar; said that most of the wrong -way traffic occurs during the day; said most of the 13 parking spaces located between the first crest of the hill and PCH were taken by 8:30 p.m., cited live entertainment since 1997 and said Code Enforcement and the Police Department should take care of any issues, adding that it was not fair to assume that anyone walking down Second Street was coming from his bar; Cynthia Fernberq — Hermosa Beach, said permit parking would not solve the problems described by the Morettis and would be unfair to Second Street residents, making guest parking complicated, and unfair also to the residents on First and Third Streets who would then have the same noise problems; said there had to be a 66% neighborhood approval before a public hearing could be held to consider permit parking; said more police presence when the bars closed would best alleviate the problems of drunks walking up Second Street; and Piper Moretti — Hermosa Beach, said they simply wanted to discourage drunk people from partying in front of their home; agreed that more police presence would help, but said the police were busy with Pier Avenue and were not happy when they called them; said all but four of the residents they spoke to from PCH to 1041 Second Street supported permit parking and signed the petition on file with the City. Action: To receive and file. Motion Reviczky, second Edgerton. The motion carried by a unanimous vote. At 9:58 p.m., the order of the agenda moved to item 4, consent calendar items removed for discussion. 7. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER a. LETTER TO GOVERNOR SCHWARZENEGGER REGARDING PROPOSITION 50 FUNDING — WATER QUALITY. Memorandum from City Manager Stephen Burrell dated March 30, 2004. City Manager Burrell presented the staff report and responded to Council questions. Action: To authorize sending a letter with the Mayor's signature supporting the use of Proposition 50 bond funds for use by investor owned water utilities. Motion Reviczky, second Tucker. The motion carried by a unanimous vote. 8. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL a. VACANCIES - BOARDS AND COMMISSIONS - BOARD OF APPEALS. Memorandum from City Clerk Elaine Doerfling dated April 6, 2004. Action: To accept with regret the resignation of D.B. "Bud" Murry and direct the City Clerk to advertise the vacancy and request applications from City Council Minutes 04-13-04 Page 11379 • • interested persons following normal publishing and posting procedures, with additional notices to be posted at the counters of the Community Development and Public Works departments. Motion Reviczky, second Edgerton. The motion carried by a unanimous vote. 9. OTHER MATTERS - CITY COUNCIL Recommended Action: 1) Vote by Council whether to discuss this item; 2) refer to staff for a report back on a future agenda; or, 3) resolution of matter by Council action tonight. a. Request of Mayor Yoon for the City Council to consider directing staff to develop an annual permit for residents and employees to park at meters in the city without paying the meters. Mayor Yoon spoke to his request. Action: To agendize a discussion to consider directing staff to develop an annual permit for residents and employees to park at meters in the city without paying the meters. Motion Mayor Yoon, second Edgerton. ANNOUNCEMENT IN OPEN SESSION OF ITEMS TO BE DISCUSSED IN CLOSED SESSION AS FOLLOWS: 1. APPROVAL OF MINUTES: a. Closed Session meeting held on March 9, 2004, and b. Closed Session meeting held on March 23, 2004. 2. CONFERENCE WITH LEGAL COUNSEL The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. Existing Litigation: Government Code Section 54956.9(a) Name of Case: McGreevy v. City of Hermosa Beach Case Number: YC046405 3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Government Code Section 54957 Title: City Manager ADJOURN TO CLOSED SESSION — The Regular Meeting of the City Council of the City of Hermosa Beach adjourned on Tuesday, April 13, 2004, at the hour of 10:11 p.m. to a Closed Session. City Council Minutes 04-13-04 Page 11380 • • RECONVENE TO OPEN SESSION — The Closed Session convened at the hour of 10:20 p.m. At 11:10 p.m. the Closed Session adjourned to the Regular Meeting. ORAL ANNOUNCEMENTS — There were no decisions made requiring a public announcement. ADJOURNMENT - The Regular Meeting of the City Council of the City of Hermosa Beach adjoumed on Tuesday, April 13, 2004, at the hour of 11:11 p.m. to the Regular Meeting on Tuesday, April 27, 2004, at the hour of 7:10 p.m. f.>za� City Clerk City Council Minutes eit4/z Go ty City Clerk 04-13-04 Page 11381 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Tuesday, April 27, 2004, at the hour of 7:12 p.m. PLEDGE OF ALLEGIANCE — Sharon Estes ROLL CALL: Present: Keegan, Edgerton, Reviczky, Tucker, Mayor Yoon Absent: None ANNOUNCEMENTS — Councilmember Edgerton announced a picnic on Saturday, May 1, from 10:00 a.m. to 5:00 p.m. at Valley Park to celebrate the 100 -year anniversary of the Hermosa Beach School District. Mayor Pro Tempore Reviczky said he enjoyed the well -attended showing of the film Ocean Oasis at the Community Center over the past weekend, which raised money for environmental education in Baja, Mexico. City Clerk Doerfling announced that the Woman's Club of Hermosa Beach would be celebrating 80 years of service to the community on Thursday, April 29, from 6:00 to 9:00 p.m. at Sangria Restaurant, and provided her phone number for making the required reservations. CLOSED SESSION REPORT FOR MEETING OF APRIL 13, 2004: No reportable actions. PUBLIC PARTICIPATION: 1. ORAL AND WRITTEN COMMUNICATIONS a. Letter from Joe Mark regarding proposal to redevelop the Marineland Mobilehome Park. Supplemental letter received April 27, 2004 from Hermosa Beach City School District Superintendent Sharon McClain. Coming forward to address the Council on this item were: Joe Mark — Hermosa Beach, said he was the principal developer of the multi- use project called Pierside Landing described in his letter; said that he hoped the Council would agendize a discussion of this project, which would alleviate citizen concerns about the lack of parking, space for schools, retail businesses and revenue for the City, along with too much traffic and impacts from bars; explained that the project would consist of 138 condos on 4.2 acres, currently Marineland Mobilehome Park, with a 544 -space semi -subterranean parking structure; said the development would revitalize upper Pier Avenue and provide 45% of the City's senior and affordable housing requirements; Pat Love — Hermosa Beach, representing Marineland Mobilehome Park residents and the Golden State Manufactured Home Owners League, said the sale of the property, currently in escrow, to a non-profit City Council Minutes 04-27-04 Page 11382 23(2 • • organization was in the best interests of the City and the residents, noting that the park had been in existence for over 100 years and should remain a mobilehome park; said residents volunteer time to the City; many have raised their children there, some are third generation, and others are elderly or disabled and on fixed incomes, but they all just want to be left alone in their homes to enjoy the lifestyle they have worked hard to maintain; urged the Council to help protect Marineland Mobilehome Park from developers; Joanne Edgerton — Hermosa Beach, said she could not believe that this mobile home park was being threatened again; said it should not be looked at for a solution to the City's problems and that developers should leave park residents alone; Janice Yates — Hermosa Beach, Marineland resident, said a representative of Millennium Housing Group, the buyer of the park, had been coming to their meetings and talking to them for two years and that even though rents would be increasing, she was happy that the park would be preserved; said she did not understand Mr. Mark's logic that losing the park would be good for the City; said there should be a celebration that the park had been in the City for 100 years; Sharon Estes — Hermosa Beach, said she was born here and Marineland Mobilehome Park had been her home and then her children's home; said she did not understand why a project was being proposed when the property was in escrow; expressed confidence that the Council would help protect the site for the residents; Shirley Cassell — Hermosa Beach, said Mr. Marks stated that 45% of the Marineland residents could have homes in the new project, but asked about the other 55%; said she thought he wanted to make a profit at the expense of these residents; Geoff Hirsch — Hermosa Beach, Marineland resident, said community support for the park was amazing; said in recent years he has attended four Council meetings trying to protect the park; opposed a joint venture between the developer and the City, saying the City had no business being in the real estate business; said the park is finally getting an owner who will assist the residents interested in buying their own land; Mark Lee — Hermosa Beach, Marineland resident, said his family has lived there more than 20 years and he planned to live there into the future with his new wife and expected baby, noting that he was working with the City to build a larger, two-story mobile home; said that Marineland Mobilehome Park was becoming a beautiful place; Mike Lacey — Hermosa Comedy & Magic Club owner, said after listening to the Marineland residents, he understood how important it is for them to own their own land and control their destiny; speculated that eventually an element of the park might be a senior health facility; thought it would be a good idea to provide underground parking for park residents and businesses on Pier Avenue under the mobile homes and perhaps an elder care center, with the possibility of a parking district which would allow Hermosa Beach residents to rent parking for weekend afternoon social events; City Council Minutes 04-27-04 Page 11383 Ron Riggs — Hermosa Beach, said he was a real estate broker/developer who had recently purchased a mobile home at Marineland to fix up and sell for profit; spoke of how nice the residents were and said he was a little embarrassed to be trying to make a profit since everything in life is not about money; said he was impressed with the new owner in escrow who would be offering the right of first refusal to residents with an opportunity to own the land for a secure home; Kelly Richard — Hermosa Beach, said even though the park is considered low income housing, it is not that inexpensive to live there; said she had moved from a 2,500 square foot home in Altadena to a mobile home at Marineland because she wanted the happy, peaceful lifestyle of Hermosa and better schools for her children; said she was committed to making a home at Marineland but now was worried about losing it; Lynn Logan — Hermosa Beach, said she was a single parent of four who has lived at Marineland for 12 years and would not have been able to live anywhere else in the city; spoke of the difficulty of park residents to always live in fear of losing their homes; said it was in the City's best interest to protect Marineland instead of bulldozing it for a new development; noted that an advisory group had been formed to look into a way for residents to purchase the park themselves; Mike Salon — Hermosa Beach, said he sympathized with the Marineland residents but felt the Council should at least consider the proposed plan, which he thought might benefit the City in the long run; Andre Sharp — Hermosa Beach, said he was neutral on the issue but felt the City should consider the proposal even if it is later turned down; Lance Widman — Hermosa Beach, said the proposal deserved a fair and impartial hearing; agreed with Mr. Lacey's suggestions; and Terri Hampton — Hermosa Beach, Marineland resident, said development proposals should be presented when a property goes up for sale, not during escrow; said she has enjoyed living in the park and hoped this low-income housing would be allowed to remain without the threat of someone always wanting to make a profit from it. Action: To receive and file Mr. Mark's letter. Motion Edgerton, second Tucker. The motion carried by a unanimous vote. Coming forward at this time to address the Council on other issues were: Ira Lifland — Hermosa Beach, spoke of a dispute he has had with the Police Department due to his false arrest and imprisonment in August 2003 for carrying a pocket knife, which police considered a lethal weapon; said he filed a complaint in December but has heard nothing to date, and spoke with Chief Lavin, who said he would research the situation and refund money spent because of the illegal search and seizure of his car, but there had been no resolution; asked that his record be expunged because he worked as a private investigator and was licensed to carry weapons (City Manager Burrell said he thought the matter had been taken care of and would investigate); City Council Minutes 04-27-04 Page 11384 • Skip Blomer — Hermosa Beach, said he wished to speak on the consent item pertaining to the multi -use project at 30-44 Hermosa Avenue and requested that the item be removed from the consent calendar for further discussion; Shirley Cassell — Hermosa Beach, said reports from Closed Session meetings should be given to notify the public of important decisions, such as when lawsuits are settled (City Attorney Jenkins referred to the portion of the agenda where Closed Session reports are shown); Karen Bruns — Hermosa Beach, described a recent situation at her home in which the onsite manager and police allowed her tree and other plants to be removed without her consent and despite her vocal protest; said the City had told her that no landscaping had to be removed, but only moved back (City Manager Burrell said staff would respond); and Jack Janken — Hermosa Beach, read from handouts he presented to the Council regarding complaint forms being unavailable at City Hall and disagreed with the way his Board of Appeals hearing was handled (City Manager Burrell said forms were located at all City Hall counters). The meeting recessed at 8:17 p.m. for birthday cake for Councilmember Edgerton. The meeting reconvened at 8:30 p.m., with item 2. City Manager Burrell requested that the Council consider adding an item to the agenda regarding the submittal of a direct federal grant application for wireless internet funds noting that the issue arose after the posting of the agenda. Mayor Yoon recused himself because his employer is an internet provider. Proposed Action: To add the item to the agenda. Motion Reviczky, second Keegan. The motion failed, noting the dissenting votes of Edgerton and Tucker and the abstention of Mayor Yoon. City Manager Burrell and City Attorney Jenkins responded to Council questions, noting that staff did not know earlier that the submittal required Council approval. Action: To reconsider adding to the agenda as item 6(c) consideration of allowing the submission of a federal grant application to assist in the full citywide deployment of the WIFI system, based on the findings that the issue arose after the posting of the agenda and required immediate action. Motion Tucker, second Reviczky. The motion carried, noting the abstention of Mayor Yoon. 2. CONSENT CALENDAR: Action: To approve the consent calendar recommendations (a) through (j), with the exception of the following items, which were removed for discussion in item 4, but are shown in order for clarity: (f) Edgerton, (i) Yoon and (j) Edgerton. Motion Tucker, second Edgerton. The motion carried by a unanimous vote. City Council Minutes 04-27-04 Page 11385 At 8:43 p.m., the order of the agenda was suspended to go to public hearing items 5(a). (a) RECOMMENDATION TO RECEIVE AND FILE MEMORANDUM FROM CITY CLERK ELAINE DOERFLING REGARDING THE MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD ON APRIL 13, 2004. Action: To receive and file memorandum from City Clerk Elaine Doerfling regarding the minutes of the regular meeting of the City Council held on April 13, 2004. (b) RECOMMENDATION TO RATIFY THE CHECK REGISTER NOS. 36285 THROUGH 36460. Action: To ratify the check register as presented. (c) RECOMMENDATION TO RECEIVE AND FILE TENTATIVE FUTURE AGENDA ITEMS. Action: To receive and file tentative future agenda items, as presented. (d) RECOMMENDATION TO RECEIVE AND FILE THE MARCH 2004 FINANCIAL REPORTS: 1) Revenue and expenditure report; 2) City Treasurer's report; and 3) Investment report. s Action: To receive and file tentative -fat — ( - - -- , as presented. (e) RECOMMENDATION TO RECEIVE AND FILE PROJECT STATUS REPORT. Memorandum from Public Works Director Richard Morgan dated April 13, 2004. Action: To receive and file the status report of capital improvement projects that are either under design or constructions, as recommended by staff. (f) RECOMMENDATION TO RECEIVE AND FILE THE ACTION MINUTES OF THE PLANNING COMMISSION MEETING OF APRIL 20, 2004. Supplemental letters from Jay Schuster and Patricia Zingheim dated April 27, 2004 concerning 30-44 Hermosa Avenue (item 6). This item was removed from the consent calendar by Councilmember Edgerton for separate discussion later in the meeting. Coming forward to address the Council on this item were: City Council Minutes 04-27-04 Page 11386 (g) • • Pat Zingheim — one of the owners of 30-44 Hermosa Avenue, said the project now complies with all City codes and urged the Councilmembers not to request a review and reconsideration of the Planning Commission's approval; Skip Blomer — Hermosa Beach, asked the Council to request a review and reconsideration of the project at 30-44 Hermosa Avenue because of parking issues; said since Palm Drive is a one-way alley, many drivers would travel the wrong way to access the building; requested that the Council refer to the Public Works Commission the issue of having two- way traffic on Palm Drive between Lyndon and First Street; Julie Oakes — Hermosa Beach resident, project architect, said the project was in perfect compliance with all Codes and questioned why the Council would want to request a review and reconsideration since mixed-use projects are allowed under the ordinance adopted by the Council; asked that any Council direction to refer the Palm Drive issue to the Public Works Commission and not delay this project; Mark Bliss — Manhattan Beach, said the Council should not take action to reverse the Planning Commission's approval of the project at 30-44 Hermosa Avenue, noting it was an excellent project; Charlotte Cross — Hermosa Beach, urged the Council to request a review and reconsideration of the Planning Commission's approval of the project at 30-44 Hermosa Avenue; and Jay Schuster — one of the owners of 30-44 Hermosa Avenue, said the revised project now meets all City codes and asked the Council not to request a review and reconsideration of the Planning Commission's approval. Action: To receive and file the action minutes of the Planning Commission meeting of April 20, 2004. Motion Reviczky second Tucker. The motion carried by a unanimous vote. RECOMMENDATION TO RECEIVE AND FILE THE ACTION MINUTES OF THE PARKS, RECREATION AND COMMUNITY RESOURCES ADVISORY COMMISSION MEETING OF APRIL 6, 2004. Action: To receive and file the action minutes of the Parks, Recreation and Community Resources Advisory meeting of March 16, 2004. (h) RECOMMENDATION TO AUTHORIZE A THREE-YEAR EXTENSION OF THE MAINTENANCE CONTRACTS WITH CLEANSTREET FOR STREET SWEEPING AND DOWNTOWN/PIER CLEANING. Memorandum from Public Works Director Richard Morgan dated April 21, 2004 Action: To authorize a three-year extension of the maintenance contracts with Cleanstreet for street sweeping and downtown/pier cleaning, as recommended by staff. City Council Minutes 04-27-04 Page 11387 (1) • • RECOMMENDATION TO ADOPT RESOLUTION REVERSING THE PLANNING COMMISSION DECISION AND DENY THE MIXED USE DEVELOPMENT PROJECT AT 30-44 HERMOSA AVENUE. Memorandum from Community Development Director Sol Blumenfeld dated April 27, 2004. This item was removed from the consent calendar by Mayor Yoon for separate discussion later in the meeting. Action: To approve the staff recommendation to adopt Resolution No. 04- 6336, entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DENYING AN AMENDMENT TO A CONDITIONAL USE PERMIT AND PRECISE DEVELOPMENT PLAN, UPON RECONSIDERATION, TO ALLOW A MIXED USE CONDOMINIUM BUILDING WITH THREE RESIDENCES ABOVE COMMERCIAL ON THE GROUND FLOOR AND A PARKING PLAN TO ALLOW TANDEM PARKING AND 18 FOOT DIMENSION FOR RESIDENTIAL PARKING SPACE AT 30- 44 HERMOSA AVENUE LEGALLY DESCRIBED AS LOTS 1, 2 AND 3, BLOCK 41, 1st ADDITION TO HERMOSA BEACH TRACT," which reflects the City Council's action of February 24, 2004. Motion Yoon, second Tucker. The motion carried by a unanimous vote. (j) RECOMMENDATION TO ADOPT RESOLUTION SUSTAINING THE PLANNING COMMISSION DECISION AND APPROVE THE PRECISE DEVELOPMENT PLAN AND PARKING PLAN FOR 238 PIER AVENUE, SUBJECT TO PAYMENT OF PARKING IN -LIEU FEES. Memorandum from Community Development Director Sol Blumenfeld dated April 27, 2004. This item was removed from the consent calendar by Councilmember Edgerton for separate discussion later in the meeting. Action: To approve the staff recommendation to adopt Resolution No. 04- 6337, entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, SUSTAINING THE PLANNING COMMISSION DECISION, UPON RECONSIDERATION, TO APPROVE A REQUEST FOR A PRECISE DEVELOPMENT PLAN AND PARKING PLAN FOR THE CONSTRUCTION OF A RETAIL COMMERCIAL BUILDING, AND TO ALLOW THE PAYMENT OF FEES IN -LIEU OF PARKING FOR FOUR (4) REQUIRED PARKING SPACES AT 238 PIER AVENUE LEGALLY DESCRIBED AS LOT 19, BLOCK 48, FIRST ADDITION TO HERMOSA BEACH," which reflects the City Council's action of March 23, 2004. Motion Keegan, second Tucker. The motion carried by a unanimous vote. Further Action: To agendize at a future meeting a discussion pertaining to an accurate determination of the cost per parking space for in -lieu fees. Motion Edgerton, second Mayor Yoon. City Council Minutes 04-27-04 Page 11388 • • 3. CONSENT ORDINANCES - None 4. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION Items 2(f), (i) and 0) were heard at this time but are shown in order for clarity. Public comments on items removed from the consent calendar are shown under the appropriate item. At 9:45 p.m., the order of the agenda moved to the added item 6(c). 5. PUBLIC HEARINGS a. GENERAL PLAN AMENDMENT FROM COMMERCIAL CORRIDOR (CC) TO MEDIUM DENSITY RESIDENTIAL (MD); ZONE CHANGE FROM COMMERCIAL SPAT SPECIFIC PLAN AREA NO. 7 TO R-2 TWO-FAMILY RESIDENTIAL, OR TO SUCH OTHER DESIGNATION/ZONE AS DEEMED APPROPRIATE BY THE CITY COUNCIL; CONDITIONAL USE PERMITt PRECISE DEVELOPMENT PLAN AND VESTING TENTATIVE PARCEL MAP NO. 060398 FOR A TWO -UNIT CONDOMINIUM AT 710 SECOND STREET, AND ADOPTION OF AN ENVIRONMENTAL NEGATIVE DECLARATION. (Continued from meeting of 3/23/04) Memorandum from Community Development Director Sol Blumenfeld dated April 20, 2004. Community Development Director Blumenfeld presented the staff report and responded to Council questions. The public hearing opened at 8:48 p.m. Coming forward to address the Council on this item were: Cheryl Vargo — Manhattan Beach, representing the applicant, who she said was currently in escrow to purchase the property subject to the approval of the requested zone change; said Sav-On Drug did not need this portion of land for their adjacent new store; said the property had never been used for commercial purposes and the zone change to R-2 was necessary to build two condos on the lot, noting that the applicant intended to live in one unit and rent the other; said the land was adjacent to residential zoning to the north and south and the preponderance of dwellings were not single family residences. The public hearing closed at 8:52 p.m. Action: To approve the recommendation of the Planning Commission to: 1) Adopt Resolution No. 04-6333, entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIAt AMENDING THE LAND USE MAP OF THE GENERAL PLAN FROM COMMERCIAL CORRIDOR TO MEDIUM DENSITY RESIDENTIAL City Council Minutes 04-27-04 Page 11389 • • FOR THE PROPERTY LOCATED AT 710 SECOND STREET AND LEGALLY DESCRIBED AS LOT 99, WALTER RANSOM CO'S VENABLE PLACE. AND ADOPTION OF AN ENVIRONMENTAL NEGATIVE DECLARATION"; and 2) Waive full reading and introduce Ordinance No. 04-1240, entitled "AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA‘ AMENDING THE ZONING MAP FROM SPECIFIC PLAN AREA NO. 7 (COMMERCIAL) TO R-2 (TWO-FAMILY RESIDENTIAL) FOR THE PROPERTY LOCATED AT 710 SECOND STREET AND LEGALLY DESCRIBED AS LOT 99, WALTER RANSOM CO'S VENABLE PLACE, AND ADOPTION OF AN ENVIRONMENTAL NEGATIVE DECLARATION." Motion Keegan, second Edgerton. The motion carried by a unanimous vote. 6. MUNICIPAL MATTERS a. LOS ANGELES COUNTY PUBLIC SAFETY AND HOMELAND SECURITY SALES TAX INITIATIVE. Memorandum from City Manager Stephen Burrell dated April 22, 2004. Supplemental resolution received April 27, 2004. City Manager Burrell presented the staff report and responded to Council questions. Coming forward to address the Council on this item was: Shirley Cassell — Hermosa Beach, asked how additional funds were used from the last sales tax increase; said the sales tax would be raised anyway and the City might as well take advantage of this offer of extra funds for public safety. Action: To not support the Los Angeles County Public Safety And Homeland Security Sales Tax Initiative. Motion Keegan, second Mayor Yoon. The motion carried, noting the dissenting vote of Mayor Pro Tempore Reviczky. b. PROPOSED BEACH DRIVE ASSESSMENT DISTRICT NO. 2004-1; ENGINEERS REPORT APPROVAL; AND ADOPTION OF RESOLUTIONS ALLOWING THE PROPERTY OWNERS IN THE PROPOSED DISTRICT TO VOTE ON THE ASSESSMENTS. APPROVE THE CONTRACT FOR FINANCIAL ADVISORY SERVICES IN CONNECTION WITH A PRIVATE PLACEMENT BOND SALE WITH THE FIRM OF NORTHCROSS, HILL AND ACH IN THE AMOUNT OF $5000. Memorandum from City Manager Stephen Burrell dated April 22, 2004. Supplemental notices and exhibits received April 27, 2004. Supplemental letter dated April 26, 2004 from Strand property owner Jeffrey Kaplan in support of the project. City Council Minutes 04-27-04 Page 11390 • • City Manager Burrell presented the staff report and responded to Council questions. Coming forward to address the Council on this item were: John Homer — Hermosa Beach, said the City is required to estimate the amount of special benefit the landowners will receive and the general benefit the City will receive from undergrounding but that information was not included in the Engineer's report; said the City had agreed to pay $105,000 toward re -surfacing Beach Drive after undergrounding, which needs to be done in any case; said since the utility poles are in the alley, there would be no visual benefit to those homeowners whose homes face the other direction and, therefore, the benefit may well be greater to those outside of the district rather than these homeowners; Evan Wright — Hermosa Beach, said that he was one of the proponents and organizers for this district; presented to the Council a spreadsheet showing the straw vote and the current assessment, and indicating that 60% of the property owners were in favor of undergrounding. Shirley Cassell — Hermosa Beach, said all residents should be treated equally with a fair share of the cost for these types of districts; Jerry Hover — Hermosa Beach, said it was time for the homeowners to vote; said even if he did not receive a direct benefit from undergrounding, he was proud of the City and wanted to improve it and, therefore, was supporting the formation of this district; said there were telephone lines located within inches of some of the homes; Scott Gobble — representing Southern California Edison, discussed overhead equivalency contributions from Edison, according to the Public Utility Commission regulations, in the form of lower cost to the property owners in the district because the property owners were paying for a new system of wires; Sharilvn Smith — Hermosa Beach, commended the City for the good engineering report and because the final cost was lower than first anticipated; Scott Mowrev — Hermosa Beach, said aesthetics was not the only reason for undergrounding, noting that he had experienced power outages at his home caused by wires being exposed to the elements and that in high winds, wires banged against his house; Mark Bliss — Manhattan Beach, said undergrounding was a good idea and urged the Council to allow property owners in this district to vote; and Candace Vance — Hermosa Beach, said that the statement that none of the residents on The Strand want undergrounding is not true; noted that, among others, the Strand property owner with the highest assessment in the district was a proponent, noting that he did not even live in that home; urged the Council to allow the property owners to vote. Action: To approve staff recommendation to: (1) Adopt Resolution No. 04-6334, entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING THE REPORT AND FIXING THE TIME AND PLACE OF City Council Minutes 04-27-04 Page 11391 • • THE PUBLIC HEARING FOR ASSESSMENT DISTRICT NO. 2004-1 (BEACH DRIVE)." (2) Adopt Resolution No. 04-6335, entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DECLARING ITS INTENT TO FORM AN ASSESSMENT DISTRICT AND MAKING CERTAIN FINDINGS AND DETERMINATIONS IN CONNECTION THEREWITH, ALL RELATING TO ASSESSMENT DISTRICT NO. 2004-1 (BEACH DRIVE)." (3) Approve employing Northcross, Hill and Ach in the amount of $5,000 for financial advisory services and the private placement of bonds; and (4) Direct the City Manager to sign the Letter Agreement with SCE concerning the exemption for the CIAC/ITCC Tax. Motion Keegan, second Edgerton. The motion carried by a unanimous vote At 9:29 p.m., the order of the agenda moved to item 4, removed consent calendar items. c. APPLICATION FOR A DIRECT FEDERAL GRANT FOR THE WIRELESS INTERNET PROJECT. This item was added to the agenda this evening, with a staff report from City Manager Stephen Burrell dated April 27, 2004. City Manager Burrell presented the staff report and responded to Council questions. City Attorney Jenkins also responded to Council questions. Action: To direct staff to file the grant application on behalf of the City. Motion Edgerton, second Keegan. The motion carried, noting the abstention of Mayor Yoon. 7. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER - None 8. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL a. CITY COUNCIL COMMITTEE ASSIGNMENTS. Memorandum from City Clerk Elaine Doerfling dated April 21, 2004. City Clerk Doerfling presented the report. Action: To make no additional changes to the list of committee delegates and alternates at this time. Motion Reviczky, second Tucker. The motion carried by a unanimous vote 9. OTHER MATTERS - CITY COUNCIL a. Request from Mayor Yoon to schedule all four lolnt Council/ Commission meetings at Hermosa View School during 2004. City Council Minutes 04-27-04 Page 11392 • • Action: To schedule all four of the joint CounciVCommission meetings during 2004 at Hermosa View School. Motion Mayor Yoon, second Edgerton. The motion carried by a unanimous vote. b. Request from Mayor Pro Tempore Reviczky to direct the Public Works Commission to Investigate whether Palm Drive, currently a one-way alley should be changed to a two-way alley. Action: To refer to the Public Works Commission for review and recommendation, the issue of whether or not Palm Drive, currently a one-way alley, should be changed to allow two-way traffic. Motion Reviczky, second Tucker. The motion carried by a unanimous vote. ANNOUNCEMENT IN OPEN SESSION OF ITEMS TO BE DISCUSSED IN CLOSED SESSION AS FOLLOWS: 1. MINUTES: Approval of minutes of Closed Session meeting held on April 13. 2004. 2. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Government Code Section 54957 Title: City Manager ADJOURN TO CLOSED SESSION — The Regular Meeting of the City Council of the City of Hermosa Beach adjourned, in memory of Bill Alms, on Tuesday, April 27, 2004, at the hour of 9:47 p.m. to a Closed Session. RECONVENE TO OPEN SESSION — The Closed Session convened at the hour of 9:57 p.m. At 10:07 p.m. the Closed Session adjourned to the Regular Meeting. ORAL ANNOUNCEMENTS — There were no decisions made requiring a public announcement. ADJOURNMENT - The Regular Meeting of the City Council of the City of Hermosa Beach adjourned on Tuesday, April 27, 2004, at the hour of 10:08 p.m. to the Regular Meeting on Tuesday, May 11, 2004, at the hour of 7:10 p.m. City Council Minutes 04-27-04 Page 11393 • vchlist Check Register Page: 1 • 04/22/2004 5:06:19PM CITY OF HERMOSA BEACH AN Bank code: boa Voucher Date Vendor Invoice PO # Description/Account Amount 36461 4/22/2004 09768 A-1 FENCE 47579 VINYL FENCING AT HOCKEY RI 15363 001-6101-4309 1,953.00 Total : 1,953.00 36462 4/22/2004 08955 ME INC. 13269 TRAFFIC ENGINEERING -MAR 04 cill 14832 001-3104-4201 480.00 Total : 480.00 36463 4/22/2004 11511 ADVANCED INFRASTRUCTURE TECH 2085 SEWER RODDER SUPPLIES 15453 160-3102-4309 1,989.30 Total : 1,989.30 36464 4/22/2004 12214 AEI CONSULTANTS 24386-01 MOLD INSPECTION & REPORT A 14690 001-4204-4201 995.00 Total : 995.00 • 36465 4/22/2004 12567 ALLIANCE STREETWORKS,INC. 119 STREET IMPRVMNT-PROGRES 15329 301-8185-4201 Total : 41,688.00 41,688.00 36466 4/22/2004 00152 ARAMARK UNIFORM SERVICES 586-3646355 Shop Towels Cleaned - Mar 04 715-4206-4309 46.38 586-3646356 Mat/Shop Towels Cleaned - Mar 0 001-3104-4309 82.64 586-3646357 Mats/Shop Towels Cleaned - Mar 0 001-2201-4309 43.79 586-3646358 Mats Cleaned - Mar 04 001-2101-4309 53.58 586-3646359 Mats Cleaned - Mar 04 001-4204-4309 59.22 586-3646361 Mats Cleaned - Mar 04 001-4204-4309 70.45 586-3655417 Shop Towels Cleaned - Mar 04 715-4206-4309 40.56 586-3655418 Mat/Shop Towels Cleaned - Mar 0 001-3104-4309 75.85 2b vchlist 04/22/2004 5:06:19PM Check Register CITY OF HERMOSA BEACH Page: 2 Bank code: boa Voucher Date Vendor Invoice PO # Description/Account Amount 36466 4/22/2004 00152 ARAMARK UNIFORM SERVICES (Continued) 586-3655419 Mats/Shop Towels Cleaned - Mar 0 001-2201-4309 45.39 586-3655420 Mats Cleaned - Mar 04 001-2101-4309 53.58 586-3655421 Mats Cleaned - Mar 04 001-4204-4309 59.22 586-3655423 Mats Cleaned - Mar 04 001-4204-4309 70.45 Total : 701.11 36467 4/22/2004 04277 BELL, OLIN 4601-03678 Instructor Pymnt Class # 8502 001-4601-4221 962.50 Total : 962.50 36468 4/22/2004 09668 BIG BIRD DEVELOPMENT LLC 1017-15490 Work Guarantee Refund -Permit 1 001-2110 1,600.00 Total : 1,600.00 36469 4/22/2004 09104 BLENDER, TRACY 4601-03699 Instructor Pymnt Class # 8299 001-4601-4221 964.60 Total : 964.60 36470 4/22/2004 12100 BROWN, CHRISTOPHER KYLE 036935 Tiedowns for Volleyball Courts 001-4601-4309 81.19 4601-03697 Instructor Pymnt Class # 8670 001-46014221 441.00 Total : 522.19 36471 4/22/2004 07109 BURT, ADAM 4601-03680 Instructor Pymnt Class # 8667 001-4601-4221 487.20 Total : 487.20 36472 4/22/2004 03372 CA EMS PERSONNEL FUND P14750 Paramedic License Renewal -A. Ma 001-2201-4315 130.00 Total : 130.00 Page: 2 • vchlist Check Register Page: 3 04/22/2004 5:06:19PM CITY OF HERMOSA BEACH Bank code: boa Voucher Date Vendor Invoice PO # Description/Account Amount 36473 4/22/2004 00838 CALIFORNIA FENCE & SUPPLY 2564 REPAIR FENCE AT COMM. CTR. 15355 001-6101-4201 2,060.00 Total : 2,060.00 36474 4/22/2004 12111 CHACO, JOHN 4601-03694 Instructor Pymnt Class # 8626 001-4601-4221 140.00 Total : 140.00 .36475 4/22/2004 05935 CLEAN STREET 39581 CITY WIDE STREET SWEEPING 14466 001-3104-4201 15,029.42 39582 DOWNTOWN AREA CLEANING 14467 109-3301-4201 7,609.03 14467 001-6101-4201 2,814.31 Total : 25,452.76 36476 4/22/2004 04715 COLEN AND LEE 1637 General & Auto Liability/Mar 04 705-1209-4201 1,000.00 Total : 1,000.00 36477 4/22/2004 09614 CONTINENTAL MAPPING SERVICE 40904 300' Noticing 001-4101-4201 1,223.00 Total : 1,223.00 36478 4/22/2004 07809 CORPORATE EXPRESS 51181109 Office Supplies 001-1208-4305 56.63 • 51269203 Office Supplies 001-1208-4305 15.10 Total : 71.73 36479 4/22/2004 06100 DATA VAULT 405-58674 Off Site Storage - Mar 04 715-12064201 198.33 Total : 198.33 36480 4/22/2004 10689 DE CANIO, DARLENE 91964 Cancelled Excursion Refund 001-2111 104.00 Total : 104.00 36481 4/22/2004 08242 DESLANDES, LYNDA 4601-03690 Instructor Pymnt Class # 8566 Page: 3 3 vchlist Check Register Page: 4 04/2212004 5:00:19PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice PO # Description/Account Amount 36481 4/22/2004 08242 DESLANDES, LYNDA (Continued) 001-4601-4221 1,239.00 Total : 1,239.00 36482 4/22/2004 12617 DOERR, JOEY 1204-15467 Citation Refund # 0400049732-Adn 110-3302 30.00 • Total : 30.00 36483 4/22/2004 11034 EKLUND'S BLAST OFF 3729 St. Patrick's Day Downtown Cleanir 109-3301-4319 1,950.00 3730 DOWNTOWN SIDEWALK STEA 14576 109-3301-4201 1,950.00 3730a Pkg Structure Stair Cleaning -Mar 0 109-3304-4201 250.00 Total : 4,150.00 36484 4/22/2004 12296 EMERY, JANE 4601-03679 Instructor Pymnt Class # 8503 001-4601-4221 269.50 Total : 269.50 36485 4/22/2004 01294 EXECUTIVE -SUITE SERVICES INC. 1700-104b Jail Janitorial - Mar 04 001-4204-4201 750.00 1700-108a Police Dept Janitorial - Mar 04 001-4204-4201 1,200.00 • 1703-107 City Hall Janitorial - Mar 04 001-4204-4201 1,245.00 1704-104 1035 Valley Dr. Janitorial - Mar 04 001-4204-4201 290.00 1705-104 Clark Bldg. Janitorial - Mar 04 001-4204-4201 365.00 1706-106 Comm. Ctr. Janitorial - Mar 04 001-4204-4201 4,160.00 1707-104 City Yard Janitorial - Mar 04 001-4204-4201 325.00 1861-044 Bowling Green Janitorial - Mar 04 001-4204-4201 195.00 • 4 Page: vchlist Check Register Page: 5 04/22/2004 5:06:19PM CITY OF HERMOSA BEACH Bank code: boa Voucher Date Vendor Invoice PO # Description/Account Amount 36485 4/22/2004 01294 EXECUTIVE -SUITE SERVICES INC. (Continued) 1884-031 So. Park School Janitorial - Mar 04 001-4204-4201 55.00 Total : 8,585.00 36486 4/22/2004 12638 FORENSIC ALCOHOL INDEPENDENT, N 3SB08773 Forensic Consultation -Case 3SB08 001-2101-4201 3,625.00 Total : 3,625.00 • 36487 4/22/2004 12635 GELB, ALAN 91794 Damage Deposit Refund 001-2111 50.00 Total : 50.00 36488 4/22/2004 05125 GHASSEMI PETTY CASH, MARIA 1141-15538 Petty Cash Replenishment 001-1101-4305 4.99 110-1204-4305 9.72 001-1121-4305 69.17 001-2101-4305 33.74 001-2101-4315 57.02 001-2101-4317 84.00 001-4101-4305 56.09 001-4101-4317 70.47 001-4201-4305 57.30 001-4202-4305 95.20 001-46014305 98.31 • 001-4601-4308 305.70 705-1209-4305 16.00 715-26014311 21.65 001-4202-5401 42.74 Total : 1,022.10 36489 4/22/2004 12311 GREMAUD, MARIE BAPTISTE 4601-03695 Instructor Pymnt Class # 8696 001-4601-4221 350.00 Total : 350.00 36490 4/22/2004 04108 HAZELRIGG RISK MGMT SERV, INC. 04202004 Workers Comp Claims - 4/09/04 705-1217-4324 112,813.30 Page: 5 5 vchlist Check Register Page: 6 04/22/2004 5:06:19PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice PO # Description/Account Amount 36490 4/22/2004 04108 HAZELRIGG RISK MGMT SERV, INC. (Continued) Total : 112,813.30 36491 4/22/2004 12637 HEYN, BOB 91965 Cancelled Excursion Refund 001-2111 104.00 Total : 104.00 06492 4/22/2004 02458 INGLEWOOD WHOLESALE ELECTRIC 196335 Electrical Supplies - Apr 04 105-2601-4309 422.69 Total : 422.69 36493 4/22/2004 12151 JAHNG, CHRISTOPHER Y. 4601-03675 Instructor Pymnt Class # 8585 001-4601-4221 1,120.00 Total : 1,120.00 36494 4/22/2004 03373 JOHNSON, RUSSELL WALTER 4601-03677 Instructor Pymnt Class # 8705 001-4601-4221 546.00 Total : 546.00 36495 4/22/2004 07136 LAKES AT EL SEGUNDO, THE 4601-03692 Instructor Pymnt-Class # 8604 001-4601-4221 364.00 Total : 364.00 • 36496 4/22/2004 12190 LANDSCAPE STRUCTURES INC. L83199 BUCKET SEATS FOR BEACH SW 15460 001-61014309 479.98 001-6101-4309 45.00 Total : 524.98 36497 4/22/2004 11817 LINNELL, RICHARD 4601-03691 36498 4/22/2004 07236 LITTLE CO. OF MARY HOSPITAL Q013610703 Q013620555 Q013623015 Instructor Pymnt Class # 8466 001-46014221 Total : 840.00 840.00 Patient Services 001-2101-4201 35.00 Patient Services 001-2101-4201 35.00 Patient Services 001-2101-4201 107.00 Page. 6 • vchlist Check Register Page: 7 04/22/2004 5:06:19PM CITY OF HERMOSA BEACH Bank code: boa Voucher Date Vendor Invoice PO # DescrlptionlAccount Amount 36498 4/22/2004 07236 LITTLE CO. OF MARY HOSPITAL (Continued) Total : 177.00 36499 4/22/2004 03397 LUTZ DEVELOPMENT 1141-15537 Work Guarantee Refund -Permit 4 001-2110 1,600.00 Total : 1,600.00 36500 4/22/2004 07174 MANION, EMMITT L. 1202-15533 '03 Assessment Tax Rebate 105-3105 24.61 Total : 24.61 36501 4/22/2004 11606 MOIR, BRENDAN 4601-03696 Theatre Technician - Mar & Apr 04 001-4601-4201 344.25 Total : 344.25 36502 4/22/2004 12077 MONSTER TRAK 1833940 Camp Counselor Internet Posting 001-1203-4201 225.00 Total : 225.00 36503 4/22/2004 10455 MUNI FINANCIAL 30594 Myrtle Admin / 3rd. Qtr. 137-1219-4201 439.23 138-1219-4201 528.37 136-1219-4201 407.69 Total : 1,375.29 36504 4/22/2004 12512 ORION CONTRACTING INC. 3 MYRTLE AREA - PROGRESS PY 15116 301-81894201 87,541.20 • 15116 160-8189 4201 4275.00 Total : 91,816.20 36505 4/22/2004 11456 PARK, ROBERT R. 91962 36506 4/22/2004 10847 PRENTER, CAROLE 1202-15535 36507 4/22/2004 10157 PURKISS.ROSE-RSI 5298R Cancelled Excursion Refund 001-2111 104.00 Total : 104.00 '03 Assessment Tax Rebate 105-3105 24.61 Total : 24.61 PHASE III PIER DESIGN Page: 7 7 vchlist Check Register Page: 8 04/22/2004 5:06:19PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice PO # Description/Account Amount 36507 4/22/2004 10157 PURKISS.ROSE-RSI (Continued) 08580 001-8630-4201 5,736.50 Total : 5,736.50 36508 4/22/2004 12006 RAMIREZ RAQUEL' 4601-03693 Instructor Pymnt Class # 8571 001-4601-4221 577.50 • Total : 577.50 36509 4/22/2004 03726 RUSHER AIR CONDITIONING 91526 AIR CONDITIONING FOR P.D. MC 15409 153-2106-5601 450.00 Total : 450.00 36510 4/22/2004 07602 SEYMOUR, JOHN 1202-15534 '03 Assessment Tax Rebate 105-3105 24.61 Total : 24.61 36511 4/22/2004 12639 SKIPSON CONSTRUCTION 1141-15545 Work Guarantee Refund -Permit 2 001-2110 1,600.00 Total : 1,600.00 36512 4/22/2004 12640 SUPERIOR FOREST PRODUCTS 1141-15544 Work Guarantee Refund -Permit 1 001-2110 1,600.00 Total : 1,600.00 • 36513 4/22/2004 12620 TING, YU YING 410115547 Reimb. travel exp for Accela trai 001-4101-4317 202.97 Total : 202.97 36514 4/22/2004 12636 TRUSCOTT, FRAN 91963 Cancelled Excursion Refund 001-2111 110.00 Total : 110.00 36515 4/22/2004 11035 US LANDSCAPES, INC. 1818 LANDSCAPE MAINTENANCE/MA 14519 001-6101-4201 12,415.67 001-6101-4201 3,000.00 105-2601-4201 675.00 001-6101-4201 250.00 109-3301-4201 250.00 Page: 8 8 vehlist Check Register Page: 9 04/22/2004 5:06:19PM CITY OF HERMOSA BEACH Bank code: boa Voucher Date Vendor Invoice PO # Description/Account Amount 36515 4/22/2004 11035 US LANDSCAPES, INC. (Continued) 1819 LANDSCAPE MAINTENANCE 14519 109-3301-4201 900.00 14519 105-2601-4201 2,500.00 Total : 19,990.67 36516 4/22/2004 12517 VECTOR RESOURCES 22962 Workstations Installation -Traffic 0 001-2101-4201 862.44 Total : 862.44 36517 4/22/2004 00131 WESTERN HIGHWAY PRODUCTS 356753 SOLAR POWERED FLASHERS 15456 001-3104-4309 726.46 Total : 726.46 36518 4/22/2004 12152 WOMEN IN LEISURE SERVICES, INC 4601-03681 '04 MEMBERSHIP DUES -S. DONE 001-4601-4315 25.00 Total : 25.00 36519 4/22/2004 12641 ZENAIDA SMITH, TREASURER, CMRTA C 1204-15541 CMRTA Membership Dues 110-1204-4315 50.00 Total : 50.00 59 Vouchers for bank code : boa Bank total : 346,425.40 59 Vouchers in this report Total vouchers : 346,425.40 Page: 9 9 vchlist Check Register Page: 1 04/29/2004 4:47:35PM CITY OF HERMOSA BEACH Bank code: boa Voucher Date Vendor Invoice PO # Description/Account Amount 36520 4/29/2004 12396 ADELPHIA 82117 899 00 Air Traffic Monitoring - 4/19-5/18/0 715-12064201 136.80 Total : 136.80 •36521 4/29/2004 06290 AIR SOURCE INDUSTRIES 405495 Refill Oxygen Tank - Apr. 04 001-2201-4309 139.55 Total : 139.55 36522 4/29/2004 12066 AIT 4300 Ink Cartridges & Toner - Mar 04 715-1206-4305 446.90 4472 Ink Cartridges & Toner - Apr 04 715-1206-4309 347.28 Total : 794.18 36523 4/29/2004 06827 ALL CITY MANAGEMENT 1683 CROSSING GUARD SERVICES 4 14392 001-2102-4201 1,342.85 Total : 1,342.85 36524 4/29/2004 05179 AT&T 0193608382-4 PHONE CHARGES - 3/16 - 4/16 110-1204-4304 5.45 001-2101-4304 118.58 001-4204-4321 7.68 001-22014304 45.04 • 001-4201-4304 60.28 001-4601-4304 53.33 715-1206-4304 7.19 001-1101-4304 0.09 001-1121-4304 1.09 001-1132-4304 0.54 001-1201-4304 24.13 001-1202-4304 12.21 110-3302-4304 14.71 001-1141-4304 4.84 001-1203-4304 7.25 001-41014304 4.90 001-1208-4304 0.54 Page: 1 10 • vchlist 04/29/2004 4:47:35PM Check Register CITY OF HERMOSA BEACH Page: 2 Bank code: boa Voucher Date Vendor Invoice PO # Description/Account Amount 36524 4/29/2004 05179 AT&T (Continued) Total: 367.85 36525 4/29/2004 06409 BLUE DIAMOND MATERIALS 35059 Asphalt Sheet Mix 001-3104-4309 81.66 Total : 81.66 36526 4/29/2004 08482 BOUND TREE MEDICAL,LLC 906505 Medical Supplies - Fire Dept. 001-2201-4309 318.15 906715 Medical Supplies - Fire Dept. 001-2201-4309 76.38 909120 Medical Supplies - Fire Dept. 001-2201-4309 80.82 Total : 475.35 36527 4/29/2004 12621 BRONOLD, ROY 4101-15549 36528 4/29/2004 11620 BRUNN, OFFICER GEORGE 2101-15551 36529 4/29/2004 00034 BUSINESS SYSTEMS CORPORATION 281105 • 36530 4/29/2004 11138 CALIFORNIA CONFERENCE OF 2201-15558 36531 4/29/2004 00325 COAST GLASS COMPANY 3631 36532 4/29/2004 10051 COMPUSA 581370273 Travel Exp Reimb / Accela Trainin 001-4101-4317 Total : Mileage Reimb. / POST Class 001-2101-4312 Total : ANIMAL CONTROL FORMS 15425 110-3302-4305 Total : Membership Renewal - B. Scott 001-2201-4315 Total : 290.53 290.53 94.74 94.74 108.88 108.88 55.00 55.00 Replaced Window - Comm Ctr. R 001-4204-4309 175.00 Total : 175.00 PARTS FOR SERVER IN LT. BO 15422 001-2101-4201 892.86 Total : 892.86 Page: 2 I I vchlist Check Register Page: 3 04/29/2004 4:47:35PM CITY OF HERMOSA BEACH Bank code: boa Voucher Date Vendor Invoice PO # Description/Account Amount 36533 4/29/2004 09614 CONTINENTAL MAPPING SERVICE 41604 Public Notices 001-4101-4201 499.00 Total : 499.00 36534 4/29/2004 01390 DAPPER TIRE CO. • 338809 Tires Purchase - Mar 04 7154201.4311 70.44 338810 TIRES PURCHASE - MAR 04 715-4201-4311 70.44 339890 Tires Purchase - Apr 04 715-3302-4311 117.60 339892 Tires Purchase - Apr 04 715-3302-4311 117.60 340097 Tires Purchase - Aix 04 715-2101-4311 121.55 340100 Tires Purchase - Apr 04 715-2101-4311 121.55 Total : 619.18 36535 4/29/2004 04689 DATA TICKET, INC. 9517 DMV Retrieval - Mar 04 110-1204-4201 125.44 Total : 125.44 36536 4/29/2004 11398 DEBILIO DISTRIBUTORS,INC 140567 Prisoners Meals - Apr 04 • 001-21014306 162.85 Total : 162.85 36537 4/29/2004 00049 DEPARTMENT OF CONSERVATION 4201-15579 Strong Motion Mapping Fee 001-3204 701.82 Total : 701.82 36538 4/29/2004 12645 DI VIRGILIO, DANNY 91732 Damage Deposit Refund 001-2111 50.00 Total : 50.00 36539 4/29/2004 05626 EDEN SYSTEMS 19692 UPDATE SIGNATURE ON NP CH 15418 001-1202-4201 150.00 Page: 3 vchlist Check Register Page: 4 04/29/2004 4:47:35PM CITY OF HERMOSA BEACH Bank code: boa Voucher Date Vendor Invoice PO # Description/Account Amount 36539 4/29/2004 05626 EDEN SYSTEMS (Continued) Total : 150.00 36540 4/29/2004 10668 EXXON MOBIL FLEET/GECC, ACCT # 36 4800518 Gas Card Charges - March 04 715-2101-4310 4,073.09 715-2201-4310 330.01 715-4201-4310 100.12 715-4202-4310 143.59 715-6101-4310 262.14 715-3302-4310 521.70 715-3104-4310 508.18 715-4601-4310 128.26 715-2601-4310 132.12 715-3102-4310 114.16 001-1250 101.34 Total : 6,414.71 36541 4/29/2004 00210 F. MORTON PITT 60518 CHALK PURCHASE/PARKING E 15075 110-3302-4305 172.61 Total : 172.61 36542 4/29/2004 12648 FIRST RESPONDER NEWSPAPER 2034257 Subscription Renewal - R. Tingley 001-2201-4315 50.00 Total : 50.00 36543 4/29/2004 09531 FIRSTLINE, LLC 8761 Medical Supplies - Fire Dept. • 001-2201-4309 152.83 Total : 152.83 36544 4/29/2004 01007 FOX, RON 2101-15574 Meals at Jail Update Class 001-2101-4313 24.00 Total : 24.00 36545 4/29/2004 09415 GILL, STARLA 2101-15573 Meals at Jail Update Class 001-2101-4313 24.00 Total : 24.00 36546 4/29/2004 04108 HAZELRIGG RISK MGMT SERV, INC. 042604 Workers Comp Claims - 04/23/04 705-1217-4324 12,441.69 Page: 4 �3 vchlist Check Register Page: 5 04/29/2004 4:47:35PM CITY OF HERMOSA BEACH Bank code: boa Voucher Date Vendor Invoice PO # Description/Account Amount 36546 4/29/2004 04108 HAZELRIGG RISK MGMT SERV, INC. (Continued) 36547 4/29/2004 04642 +36548 4/29/2004 12642 36549 4/29/2004 02458 HOLLYWOOD BOWL HOLLYWOOD SPORTS PARK INGLEWOOD WHOLESALE ELECTRIC 36550 4/29/2004 11932 INTELLIGENT PRODUCTS INC. • 36551 4/29/2004 08064 36552 4/29/2004 12151 36553 4/29/2004 06293 J.B. PLUMBING JAHNG, CHRISTOPHER Y. KINKO'S INC. 4601-03705 4601-03652 Total : 12,441.69 Summer 04 Excursion 001-4601-4201 179.85 Total : 179.85 Summer 04 Camp Excursion - Ju 001-4601-4308 Total : 196122 LIGHTS FOR FLAG POLE/CITY H, 15339 001-4204-4309 19644 Transformer for Lot C 105-2601-4309 196664 Electric Supplies - Apr 04 105-2601-4309 165.00 165.00 863.30 375.63 76.44 Total : 1,315.37 18480 BAGS FOR GREENBELT DISPEN 15353 001-6101-4309 001-6101-4309 Total : 4120 P.D. JAIL SHOWER REPAIR 15452 001-4204-4201 Total : 460103703 Instructor Pymnt Class # 8592 001-4601-4221 Total : 10120P000966 Color Copies for Board of Appeals 001-4201-4305 101600117971 Laminated Posters 001-4601-4305 101600118020 Posters 001-4601-4305 1,243.75 211.45 1,455.20 755.00 755.00 560.00 560.00 227.58 48.56 9.74 Page: 5 vchlist Check Register Page: 6 04129/2004 4:47:35PM CITY OF HERMOSA BEACH Bank code: boa Voucher Date Vendor Invoice PO # Description/Account Amount 36553 4/29/2004 06293 KINKO'S INC. (Continued) 10160P001587 Posters 001-4601-4305 7.99 10160P001588 Color Copies for 2nd. St. Project 001-4201-4305 77.16 001-4601-4305 4.25 . LB0301030807 Credit Memo 001-4201-4305 -18.62 Total : 356.66 36554 4/29/2004 07859 LACMTA 4040345 BUS PASS SALES - APRIL 04 145-3403-4251 80.00 Total : 80.00 36555 4/29/2004 00167 LEARNED LUMBER B893427 Lumber Purchase - Apr 04 001-4204-4309 14.13 B893844 Lumber Purchase - Apr 04 001-61014309 66.76 Total : 80.89 36556 4/29/2004 02175 LIEBERT, CASSIDY WHITMORE 42789 Legal Fees - HE050 00014 RK 001-1203-4201 87.50 42790 Legal Fees - HE050 00026 RK 001-1203-4201 20.00 Total : 107.50 • 36557 4/29/2004 10655 LILY PAD FLORAL DESIGN 4601-03683 CARNATIONS FOR DOG PARAD 001-4601-4308 60.89 Total : 60.89 36558 4/29/2004 08445 LITTLE CO OF MARY HOSPITAL Q013640599 Patient Services #Q013640599 001-2101-4201 35.00 Total : 35.00 36559 4/29/2004 12643 LORD BISSELL BROOK 440562 Legal Fees - Civil Service Board M 001-12034201 900.00 Page: 6 15 vchlist Check Register Page: 7 04/29/2004 4:47:35PM CITY OF HERMOSA BEACH Bank code: boa Voucher Date Vendor Invoice PO # Description/Account Amount 36559 4/29/2004 12643 LORD BISSELL BROOK (Continued) Total : 900.00 36560 4/29/2004 00289 MARTIN & CHAPMAN CO. 24450 Consultation Fees, Forms, Resolut 001-1121-4201 414.95 Total : 414.95 036561 4/29/2004 12506 MARTY'S BMW 45169 Auto Parts for BMW Motorcycle 715-21014311 28.04 Total : 28.04 36562 4/29/2004 12646 MATSUI, ALYCE 92056 Damage Deposit Refund 001-2111 230.00 Total : 230.00 36563 4/29/2004 12647 MC COLGAN, SHANE Permit # 497 Work Guarantee Refund -Permit 4 001-2110 1,600.00 Total : 1,600.00 36564 4/29/2004 01911 MEDICAL INSTITUTE 481009 Employees Medical Services 001-12034320 45.00 Total : 45.00 36565 4/29/2004 00956 MOHLER, VALERIE 1202-15578 Reimb. Coffee Maker Purchase 001-1202-4305 108.24 Total : 108.24 • 36566 4/29/2004 12513 MOOTE ASSOC., INC, PAUL A. 22039 BLDG. INSPECTION REVIEW SE 15107 001-4201-4201 742.50 22234 BLDG. INSPECTION REVIEW SE 15107 001-4201-4201 1,755.00 Total : 2,497.50 36567 4/29/2004 00399 NATIONAL FIRE PROTECTION ASSOC 2201-15559 Membership Renewal - R. Tingley 001-2201-4315 135.00 Total : 135.00 36568 4/29/2004 00093 OLYMPIC AUTO CENTER 11283 Replace Air Bag / Mar 04 715-2101-4311 546.55 Page: 7 vchlist Check Register Page: 8 04/29/2004 4:47:35PM CITY OF HERMOSA BEACH Bank code: boa Voucher Date Vendor Invoice PO # Description/Account Amount 36568 4/29/2004 00093 OLYMPIC AUTO CENTER (Continued) 11310 Auto Repair - 03 Ford F250 715-4201-4311 441.70 11311 Auto Repairs - 01 Ford Crown Vic 715-2101-4311 1,132.34 Total : 2,120.59 • 36569 4/29/2004 11323 P.R. DIAMOND PRODUCTS INC. 25494 CONCRETE CUTTER BLADE 001-3104-4309 315.00 Total : 315.00 36570 4/29/2004 04898 PIERCE, BONNIE 2101-15568 Meals at Jail Update Class 001-2101-4313 24.00 Total : 24.00 36571 4/29/2004 07673 RAMIREZ, JAIME 2101-15550 Mileage Reimb. / POST Class 001-2101-4312 94.74 Total : 94.74 36572 4/29/2004 08837 REDONDO BEACH, CITY OF 92947 Fuel Purchase - March 04 715-2201-4310 545.94 715-3302-4310 41.89 715-4204-4310 23.84 715-4201-4310 27.93 Total : 639.60 • 36573 4/29/2004 07858 SAFETY KLEEN 25883959 Part Cleaner Services 715-4206-4201 215.09 Total : 215.09 36574 4/29/2004 08165 SASE COMPANY IN31208 Cutter Set 001-3104-4309 1,654.20 Total : 1,654.20 36575 4/29/2004 12548 SAYLOR ASSOCIATES, LELAND 20976 THIRD PARTY REVIEW/408 31T 15200 001-4201-4201 2,515.83 Total : 2,515.83 Page: 8 1`1 vchlist Check Register Page: 9 04/29/2004 4:47:35PM CITY OF HERMOSA BEACH Bank code: boa Voucher Date Vendor Invoice PO # Description/Account Amount 36576 4/29/2004 00321 SBC 36577 4/29/2004 09139 36578 4/29/2004 12581 36579 4/29/2004 09811 36580 4/29/2004 00018 36581 4/29/2004 11831 36582 4/29/2004 10532 SECURED STORAGE SIBBALD, JONATHAN SIGLER, WILLIAM E. SIMS WELDING SUPPLY CO. SIR SPEEDY SOUTH BAY FORD 331-254-6071 333-267-6155 333-267-6160 333-267-6161 333-267-6164 333-267-6165 2-1728 2101-15552 4601-03704 129533 10281 40109 Circuit Billing - Apr 04 001-2101-4304 Circuit Billing - Apr 04 001-2101-4304 Circuit Billing - Apr 04 001-2101-4304 Circuit Billing - Apr 04 001-2101-4304 Circuit Billing - Apr 04 001-2101-4304 Circuit Billing - Apr 04 001-2101-4304 Total : Storage Charges - 1st. Quartes 001-1121-4201 Total : Mileage Reimb./ POST Class 001-2101-4312 Total : Instructor Pymnt Class # 8592 001-4601-4221 Welding Supplies 001-3104-4309 Total : 57.56 188.02 59.35 59.35 50.61 50.61 465.50 48.00 48.00 94.74 94.74 560.00 560.00 202.14 Total : 202.14 Contract Documents & Specs 0014202-4201 Total : Auto Parts Purchase - Mar 04 715-2101-4311 396.69 396.69 8.19 Page: 9 vchlist Check Register Page: 10 04/29/2004 4:47:35PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice PO # Description/Account Amount 36582 4/29/2004 10532 SOUTH BAY FORD (Continued) 40290 Auto Parts Purchase - Mar 04 715-4201-4311 18.04 36583 4/29/2004 06511 SOUTHWEST SERVICE SOLUTIONS 11922 36584 4/29/2004 00146 SPARKLETTS 7854476-61 36585 4/29/2004 12644 SUCH, ROBERT 1203-15548 36586 4/29/2004 00124 TODD PIPE & SUPPLY S2099366.001 S2099420.001 Laserjet Printer Repair 001-2101-4305 Total : Total : Water Charges - 3/24 - 4/20/04 001-4601-4305 Total : 26.23 95.50 95.50 28.60 28.60 Background Investigation 001-1203-4201 650.00 Total : 650.00 Plumbing Supplies - Apr 04 001-42044309 265.05 Drinking Fountain Purchase - Apr 0 001-4204-4309 226.68 Total : 491.73 36587 4/29/2004 04768 UPTIME COMPUTER SERVICE 18431 Monthly Maintenance - May 04 715-1206-4201 619.52 •Total : 619.52 36588 4/29/2004 00015 VERIZON CALIFORNIA 011874119302 Phone Charges - 3/09 - 4/16/04 Page. 10 ►9 vchlist Check Register Page: 11 04/29/2004 4:47:35PM CITY OF HERMOSA BEACH Bank code: boa Voucher Date Vendor Invoice PO # Description/Account Amount 36588 4/29/2004 00015 VERIZON CALIFORNIA (Continued) 310-1671756 310-197-3683 3103726186 001-1121-4304 8.81 001-1132-4304 4.41 001-1141-4304 35.23 001-1201-4304 39.64 001-1202-4304 85.88 001-1203-4304 55.06 715-1206-4304 57.25 001-1208-4304 4.41 001-2101-4304 665.04 001-2201-4304 281.87 110-1204-4304 44.04 110-3302-4304 118.91 001-4101-4304 39.64 001-4201-4304 63.86 001-4202-4304 444.83 001-4601-4304 253.25 JDIC/LASO Warrants / Mar 04 001-2101-4304 263.09 Telephone Charges - Mar 04 715-1206-4201 185.82 715-1206-4304 83.88 110-3302-4304 63.81 001-2101-4304 1,337.02 001-2201-4304 273.88 001-4601-4304 158.34 001-4202-4304 130.99 001-42014304 113.54 109-3304-4304 34.49 110-1204-4304 35.41 001-4204-4321 64.59 Long Distance Fax -3/15-4/16/04 001-1101-4304 0.90 001-1121-4304 0.98 001-1141-4304 7.33 001-1202-4304 20.19 001-1203-4304 8.60 Page: 11 ao vchlist Check Register Page: 12 04/29/2004 4:47:35PM CITY OF HERMOSA BEACH Bank code: boa Voucher Date Vendor Invoice PO # Description/Account Amount • 36588 4/29/2004 00015 VERIZON CALIFORNIA 36589 4/29/2004 08767 WEST PAYMENT CENTER 36590 4/29/2004 00135 XEROX CORPORATION 36591 4/29/2004 04628 YAGER, PAMELA 72 Vouchers for bank code: boa 72 Vouchers In this report (Continued) 310 -PLO -0346 310PLO0347 806475173 1922524 2101-15575 Circuit Line / Apr 04 001-2101-4304 Circuit Line / Apr 04 001-2101-4304 41.50 41.50 Total : 5,067.99 CA Legislative Services Volumes 001-1121-4201 Total : Copier Maintenance / April 04 001-2101-4201 Meals at Jail Update Class 001-2101-4313 Total : Total : Bank total : Total vouchers : 255.00 255.00 272.10 272.10 24.00 24.00 54,530.26 54,530.26 Page: 12 vchlist Check Register Page: 13 04/29/2004 4:47:35PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice PO # Description/Account Amount "1 hereby certify that the demands or claims covered by the checks listed on pages ""��/to sad inclusive, of the check register for OA t9/ose are accurate funds are available for payment, and are in conformance to the budget" By Date 57*056 Finance Director Page: 13 • May 6, 2004 Honorable Mayor and Members of the Hermosa Beach City Council • X-�1142e) 5///oy Regular Meeting of May 11, 2004 TENTATIVE FUTURE AGENDA ITEMS 1 MAY 18, 2004 BUDGET WORKSHOP JUNE 8, 2004 MAY 25, 2004 Parking Permit Program City Manager Recommendation to receive and file the action minutes of the Planning Commission meeting of May 18, 2004. Public Works Director Recommendation to receive and file the action minutes of the Parks, Recreation & Community Resources Advisory Commission meeting of May 4, 2004. Public Works Director Activity Reports — April All Departments JUNE 8, 2004 Recommendation to receive and file the action minutes of the Public Works Commission meeting of May 19, 2004. Public Works Director Public Hearing regarding issuance of tax exempt bonds for Marineland Mobilehome Park City Manager Adoption of 2003-04 Budget Finance Director Adopt resolution setting the FY appropriations limit Finance Director 2c JUNE 22, 2004 Results of Beach Driver Assessment District balloting City Manager Recommendation to receive and file the action minutes of the Parks, Recreation and Community Resources Advisory Commission meeting of June 1, 2004. Community Resources Dept. Recommendation to receive and file the action minutes of the Planning Commission meeting of June 15, 2004. Community Development Director Activity Reports — May All Departments 2c Honorable Mayor and Members of the City Council • .J/)D7 May 3, 2004 For the City Council Meeting of May 11, 2004 ACCEPTANCE OF DONATIONS Recommended Action: It is recommended that the City Council accept donations received by the City to be used as follows:. Women's Club of Hermosa Beach Hermosa Kiwanis Foundation Hawthorne Savings Employees Community Fund of Boeing Southern California (Christopher R. Ashley) Re pectfully submitted: Valerie Mohler Accounting Supervisor c: \donation 2000.doc 1 $1,210.00 $250.00 $650.00 To be used toward the cost of SART exams. To be used for the Eggstravaganza event. To be used for the Eggstravaganza event. $50.00 To be used for parks and recreation programs. (On-going donation) Concur: Viki Copeland Finance Director .libtert.1 ephen Burrell City Manager 2d • ta_ c) .51/4 i/0 PUBLIC WORKS COMMISSION MEETING OF WEDNESDAY, APRIL 21, 2004 COUNCIL CHAMBERS 1315 VALLEY DRIVE HERMOSA BEACH, CALIFORNIA 7:00 P.M. MINUTES The meeting was called to order at 7:03 p.m. 1. Roll Call Present: Commissioners, Applebaum, Beste, Cheatham, Lombardo, Winnek Also Present: Richard Morgan, Director of Public Works/City Engineer Absent: Michael Flaherty, Public Works Superintendent Rhea Punneo, Administrative Assistant, Public Works Department 2. Flaq Salute Commissioner Lombardo led the flag salute. 3. Approval of Minutes Minutes were approved as corrected: Item 6a, Page 3, Motion 2: '...for a 60 day trial period to ...' 4. Public Comments None. 5. Correspondence In response to the letter from Mrs. Sandy Canter and the residents of 2nd Street, Mr. Morgan stated that there was increased police enforcement with two officers for 8 hours over a 10 —12 day period issuing five tickets to drivers who illegally enter this one-way street. Also, an electric sign was in place with additional permanent signs to be put in place. The residents have expressed appreciation to the Public Works and Police Departments for its efforts. Discussion among the Commissioners included: • Did the Police Department feel this was an issue on other one-way streets? Not known at this time. • There have been 5 potentially dangerous incidents, one of which was a motorist driving 40 mph in reverse. • What is the fine amount for these citations? • Ms. Canter arrived towards the end of the meeting; her comments are presented here for clarity. • Ms. Canter thanked the Commission, Staff and Police Department for timely response to this serious situation, which made it unnecessary for other residents to attend this meeting. 2e r V • Has spoken with IavTenforcement and they have issued 5 tickets to date. • The current signage has decreased wrong -way traffic on 2nd Street. • As this is a small narrow street, the danger is increased. Has witnessed near -accidents in the past and was in a near -accident on Saturday night. • Has noticed that moving vans and commercial vehicles are often utilizing 2nd Street as a short cut. • Digital sign lost its solar power and was blank for three days. • This issue should be brought up at Council to address signage and two businesses located on the corner. • Believes that ticketing is the best deterrent. • Feels that larger signs are needed. • Residents have thrown newspapers and apples and have used their cars to block entry to the street. • License plates have been recorded and reported to the Police Department. The Police Department stated they would send letters to those drivers. • She believes businesses should be made aware of this situation, as some employees are believed to be wrong -way drivers. Mr. Morgan discussed the current signage. There is currently one on the right and the left. Mr. Morgan believes that the key to this problem is enforcement and not a lack of signage. Mr. Morgan also informed Mrs. Canter that the sign is moved around the City but if there is still a problem, she shouldn't hesitate to contact Public Works and the issue would be revisited. 6. Items for Commission Consideration a. Pier Avenue Business Employee Permit Parking Mr. Morgan presented this item for consideration advising holding a public hearing. The installation of metered parking on Pier Avenue between Valley Drive and Hermosa Avenue prompted business owners to express concern for a lack of available parking for their employees. Staff has been directed by Council to investigate employee parking programs similar to the one used in Redondo Beach's Riviera Village where one out of every four meters is designated for permit parking (and/or public use) for 9 hours/day at a charge of $50 per year. Mr. Morgan believes that some business owners may prefer that their employees walk since Ardmore Ave., some City Hall parking areas, and the alley are currently available for no -cost employee parking. Additional availability would be on 22nd Street and Bard Street. All meters will be silver, none will be yellow. Mr. Morgan encouraged Commissioners to bring up ideas and the focus should remain on employee parking. Discussion among the Commissioners included: • The inclusion of business owners and residents in the employee parking permit process, possibly determined by a certain radius. • Increased expansion continuing to limit parking. • Parking on Valley Dr. is currently 12 hours/day, could be expanded to allow residents access. • Metering of Bard St. has not yet been determined. • Promoting an alternate means of transportation for employees. • Review current parking at Vons' parking structure; potentially could contract for parking on weekends and at night. MOTION by Commissioner Lombardo to schedule this matter for a public hearing. Seconded by Commissioner Applebaum. PWC Minutes 2 04/21/04 woo • • AYES: Applebaum, Beste, Cheatham, Lombardo, Winnek NAYS: None ABSENT: None ABSTAIN: None b. Replacement of Community Center Marquee Mr. Morgan presented the item, noting that the City Manager has asked that and the Public Works Commission look into replacing the current Community Center marquee as well as determining a source of funding. At the present time, changing the marquee requires 2 men 4 — 6 hours. Mr. Morgan presented a picture of a basic marquee (a black background with amber digital lettering), which would cost approximately $50,000 for the electronic signboard alone, not including the support structure. This would mean that the cost would be approximately $100,000 for a two-sided marquee plus the support structure. Discussion of this item highlighted the following: • Need for obtaining a sponsor • Layout of the sign where two lines scroll independent of each other • Talk with Mira Costa regarding their marquee • Enlist the assistance of the Chamber of Commerce • Investigate bonds/grants for Amber Alerts. • Possible alternative of installing signboard on PCH side of Community Center eliminating need for support structure. The Commission determined the necessity of a sub -committee to potential financing other than using City funding. The sub -committee, consisting of Mr. Applebaum and Mr. Winnek, will report back to the Commission. 7. Commissioners' Reports Commissioner Lombardo: • Status of trees policy? Mr. Morgan will speak with Mr. Flaherty to expedite this process. • Thanked the City for its quick response to residents. Commissioner Lombardo recently had a need to contact Animal Control and the response was immediate. 8. Council Minutes — 2/24/04, 3/9/04, 3/23/04; Agendas — 4/13/04 Receive and file all. 9. Items Requested by Commissioners Commissioner Applebaum inquired about status of the Pavement Management Study. Mr. Morgan advised that the Capital Improvement Program has been drastically slashed; most projects are currently on hold for this year and next. The sub -committee will remain in place to meet prior to May 18th. The scenarios have not yet been run due to a lack of budget. Commissioner Beste suggested that a scenario be run to show what a delay will cost the City should it wait. Commissioner Lombardo suggested a show of unity at the upcoming Council meeting. Overall, it was determined that the entire Commission should attend the upcoming Council meeting to address this issue and show support. It was suggested that only two Commissioners speak to this issue. PWC Minutes 3 04/21/04 10. Other Matters None. 11. Public Comment Commissioner Lombardo acknowledged Mrs. Canter's presence and invited her to speak at this time. 12. Adjournment Chairman Lombardo adjourned the meeting at 8:02 p.m. to the meeting of May 19, 2004. CERTIFICATION I hereby certify that the foregoing minutes are a true and complete record of the action taken by the Public Works Commission of Hermosa Beach at the regularly scheduled meeting of April 21, 2004. Jean Lombardo, Chairman Richard D. Morgan, P.E., Secretary Date H:\B95'PWFILESTW CommisslonVninuteslminutes 4-21-04.doc PWC Minutes 4 04/21/04 w • • s///aY April 28, 2004 Honorable Mayor and Members of Regular Meeting of the Hermosa Beach City Council May 11, 2004 APPROVE COUNTY LOW FLOW DIVERSION PROJECT ON HERONDO STORM DRAIN Recommendation: It is recommended that the City Council approve County Project No. 1105 — Low Flow Diversion of the Herondo Street Storm Drain. Summary: The Los Angeles County Flood Control District proposes to install a low flow diversion facility on the Herondo Street Storm Drain just west of Valley Drive. This facility will divert dry -weather runoff from the storm drain to a nearby sewer. The County will be abandoning an existing diversion structure near the outlet of the Herondo Street Storm Drain, which has operational difficulties due to being within the tidal zone. The County has determined that this project is Categorically Exempt from CEQA. They have requested that the City Council do the following: 1. Concur with their environmental finding; 2. Authorize the Los Angeles County Flood Control District to proceed with the construction of the project; 3. Grant permission to occupy and use the public street to construct, operate, and maintain said installation; 4. Issue the required Encroachment Permit on a no -fee basis; 5. Upon the request by the Los Angeles County Flood Control District, and where legally possible, the City will grant, transfer, or assign all prior rights over utility companies when necessary to construct and complete this project; and 6. After installation is complete, the Los Angeles County Flood Control District shall not be held responsible for the expense of relocation, alteration, and modification of this project necessitated by future street improvements, realignments, alterations, or reconstruction. This is standard language for all County storm drain projects. There are no utility interferences anticipated for this project. Staff considers these reasonable conditions because the project provides the local benefit of improved ocean water quality by providing wastewater treatment for low flows. City staff believes this is a good project being done by the County AT NO COST TO THE CITY and therefore recommends its approval. Fiscal Impact: There are no proposed costs to the City for this improvement. The County is assuming all construction costs as well as costs for wastewater treatment. Attachment: Letter requesting City Council approval of plans and specifications 2f Respectfully submitted, i Riche 41; Morgan, P.E. Director of Public Works/City Engineer Noted for fiscal impact: 1) Viki Coeland Finance Director Concur: Stepheurrell City Manager 2 H:1B95W W FILESICCITEMSNarmWo diversion 5-1114.doc • • April 12, 2004 PD -4 Mr. Rick Morgan Director of Public Works City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254-3884 Attention Mr. Homayoun Behboodi Dear Mr. Morgan: PROJECT NO. 1105 -LOW -FLOW DIVERSION REQUEST FOR CITY COUNCIL APPROVAL OF PLANS AND SPECIFICATIONS Enclosed are two sets of final signed plans and specifications for the subject project. We request that your City Council approve Project No. 1105—Low-flow Diversion; concur with our environmental finding; authorize the Los Angeles County Flood Control District to proceed with the construction of the project as described herein; grant permission to occupy and use the public streets in the City of Hermosa Beach to construct, operate, and maintain said installation; and issue the needed Excavation Permit on a no -fee basis. This project qualifies for a Categorical Exemption pursuant to Sections 15301 (b) and (f) of the California Environmental Quality Act and Class 1, Section (e) and Section (i), of the County Environmental Reporting Procedures and Guidelines adopted by our Board of Supervisors on November 17, 1987. We are requesting your City's concurrence with our finding; otherwise, it will be necessary for your City to prepare and obtain any necessary documents or approvals that you believe are required to comply with the California Environmental Quality Act guidelines. Your City Council's action should also contain the following statements: "The City of Hermosa Beach, where legally possible and upon the request by the Los Angeles County Flood Control District, will grant, transfer, or assign all prior rights over utility companies when necessary to construct and complete this project. In addition, once installed, the Los Angeles County Flood Control District shall not be held responsible for the expense of relocation, alteration, and modification of this project necessitated by future street improvements, realignments, alterations, or reconstruction." ATTACHMENT • • Mr. Rick Morgan April 12, 2004 Page 2 The California Public Contract Code requires that this approval be obtained before the construction contract is awarded. Your City's approval would be appreciated by May 13, 2004. Please forward a certified copy of your City Council's action to us. This project is consistent with the County's Strategic Plan Goal of Service Excellence since it will enhance the water quality at beaches within the County of Los Angeles. If you have any questions or require additional information, please contact Ms. Elaine Esaki, our Project Manager, at (626) 458-5197 or EESAKI@ladpw.org. Very truly yours, JAMES A. NOYES Director of Public Works PATRICK V. DeCHELLIS Assistant Deputy Director Programs Development Division EE: C041389 P:\pdpub\Temp\FLOOD\PROJECTS\Project 1105 - Herondo\Letters\ 1105_FinaIP8SCityCouncil.DOC Enc. bc: City Services (Moynihan) (w/o enc.) .92/ATE OF CALIFORNIA - THE RESOD, AGENCY ARNOLD SCHWARZENEGGER, Governor `CALIFORNIA COASTAL COMMISSION South Coast Area Office 200 Oceangate, Suite 1000 Long Beach, CA 90802-4302 (562) 590-5071 Chart Chooboon, Programs Development Division County of Los Angeles Department of Public Works 900 South Fremont Avenue Alhambra, CA 91803-1331 December 18, 2003 SUBJECT: Waiver of Coastal Development Permit Requirement/De Minimis Developments -Section 30624.7 of the Coastal Act Based on your project plans and information provided in your permit application for the development described below, the Executive Director of the Coastal Commission hereby waives the requirement for a Coastal Development Permit pursuant to Section 13238.1, Title 14, California Code of Regulations. If, at a later date, this information is found to be incorrect or the plans revised, this decision will become invalid; and, any development occurring must cease until a coastal development permit is obtained or any discrepancy is resolved in writing. WAIVER: 5-03-471 APPLICANT: County of Los Angeles Department of Public Works LOCATIONS(3): 1) Within the intersection of Rose Avenue and Fifth Street, Venice, City of Los Angeles; 2) Within the intersection of Ashland Avenue and Neilson Way, City of Santa Monica; 3) Within the intersection of Herondo Street and Ardmore, City of Hermosa Beach. PROPOSED DEVELOPMENT: Install (beneath the existing paved street and within the right-of-way in three locations) a low -flow diversion system that diverts urban runoff from the existing storm drain system into the existing sanitary sewer line for treatment. RATIONALE: The purpose of the proposed project is to reroute all low and dry weather flows to the sanitary sewer system, thereby providing a decrease in ocean water pollution by eliminating the untreated discharge of these sediment and pollutant -bearing flows onto the beach and into the ocean. Installation of the proposed low -flow diversion systems will have only temporary effects on traffic during the construction phase, but the proposed project will have a long-term beneficial effect on water quality and coastal recreation. All of the proposed development is below street level. The proposed project will not: (a) obstruct public views to or along the coast; (b) adversely impact public access to and use of the water; (c) adversely impact public recreational use of a public park or beach; or (d) otherwise adversely affect recreation, access or the visual resources of the coast. Therefore, the proposed project is consistent with the Chapter 3 policies of the Coastal Act and previous Commission approvals. This waiver will not become effective until reported to the Commission at its January 15, 2004 meeting in Laguna Beach and the site of the proposed development has been appropriately noticed, pursuant to 13054(b) of the California Code of Regulations. The enclosed Notice Card shall remain posted at the site until the waiver has been validated and no less than seven days prior to the Commission hearing. If four (4) Commissioners object to this waiver of permit requirements, a coastal development permit will be required. 4 DEBORAH LEE Deputy Director cc: Commissioners/File by: 0 'tom • • etit s/r/y April 29, 2004 Honorable Mayor and Members of Regular Meeting of The Hermosa Beach City Council May 11, 2004 RECOMMENDATION TO DENY CLAIM Recommendation: It is recommended that City Council deny the following claim and refer it to the City's Liability Claims Administrator: 1. Claimant: Wells, Sean Date of Loss: 11-13-03 Date Filed: 04-28-04 Allegation: False Arrest A copy of this claim is on file in the City Clerk's office. Respectfully Submitted, c�:3�r Mi ael A. Earl, Director Stephen R. Burrell P rsonnel & Risk Management City Manager Concur: 2g s The amount claimed, as of the date of presentation of this claim, is computed as follows: (please attach estimates/receipts) PLEASE REMEMBER TO SIGN CLAIM FORM claimfrm.doc nci t ja, rlc'r 'a3roct «4) J\,I i OF HERMOSA BEACH 1i 0 = 1 : IHIEC ' ''CITY APR 28 2004 i`, D o� CLAIM REPORTING FORM FOR ALL PERSONS OR PROPERTY FILE WITH: City Clerk's Office City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 RESERVE DEPT. FOR FILING STAMP NO. I j%,, /' a I1 41,„j / j E .�I`t.(.111 : �' ” APR , Ze04 . 19A ~. j c ry Os ' ^ "r” rTec.r r*.iii �; ; j� j \., r �� INSTRUCTIONS 1. Claims for death, injury to person or to personal property must be filed not„�+ later than six months after the occurrence. (Gov. Code Sec. 911.2) 2. Claims for damages to real property must be filed not later than 1 year after the occurrence. (Gov. Code Sec. 911.2) 3. Read entire claim form before filing. 4. See page 2 for diagram upon which to locate place of accident. P9 9 P 5. This claim form must be signed on page 2 at bottom. 6. Attach separate sheets, if necessary, to give full details. Name of Claimant Sean Pckud We115 Date Of Birth OrClairnant' 03 -os -13 Home Address Of Claimant 807 R;ni je Lar. RE) (A g0c178 Occupation of Claimant Scxles Business Address of Claimant To. air 931 kkrmo3A 4(ual\, (1 9°2S1 Home Telephone Number (310) 3'ILI-1501 Give address and telephone number to which you desire notices or communications to be sent regarding this claim. Business Telephone Number (310 ) 94'7 5-`7 1 po _ g�k 9'3 ( I I C(1v7�SCA &,(k , (A gots Claimants Social Security No. 51 -117 -as- (2r1)y Date of Damage/Loss/Injury g NOV 13t~ [ , 003 10:00 A.M. Time P.M. Place of Damage/Loss/Injury Nermosq Beack R) 1; ce Dep44PAI n+, L.A. Coun-1/2 ka; I How did damage/loss/injury occur? (Be specific) amendmen+, ur\Ic,tu 1'u 1 V('IO\a\ On o c,vcx c j\r.j.5-c„,c+k se;.,Cr/ no proDrable caul e. Were Police at scene? Yes Were Paramedics at scene? Yes 0 o ■ Report No. No ja What particular act or omission do you claim caused OPAainec. ; r> L. A . (o,An-f the damage/loss/injury. 3 c;1 r 3dui 1/3 ro n 5 L1 Cr r Q -S+ S . l rAnspor}ca -6 1.00,sk Si ckl nno,x( mum St (vkr; -Cr 9A41 s. CS (Apt r!APIA' utas f2 Name of City employee(s) causing the damage/loss/injury: o r (-SZOh a (. 'an if co qT Ck ; n J co M re. Unc[ r wk0 AU+I'lor,-LC c1-runspor-14-1;on OT Segni GJejb 'h, LA . (o The amount claimed, as of the date of presentation of this claim, is computed as follows: (please attach estimates/receipts) PLEASE REMEMBER TO SIGN CLAIM FORM claimfrm.doc nci t ja, rlc'r 'a3roct «4) J\,I Damages incurred to date (exact Expenses for medical and hospital care $ Loss of earnings $ Or 00° Special damages for $ General damages $ Total damages Incurred to date $ 8,000 Estimated expen s for medical and hospital care Future expenses for medical and hospital care $ Future loss of earnings $ Other prospective special damages $ Prospective general damages $ Total estimate prospective damages $ WITNESSES too -DAMAGf \i1N DAMAGE or INJURY: LIST ALL PERSONS1 and addresses of persons known to have information: Name fcQkkr 5Ck0C CA -1012— Address "1 1D a'jtn P14uz Phone 310 :711.4: GO OS— rwinkrAnin Q,eactnr(f)- 9o20(, Name Jacket. WL\\S Address 97 e Or Phone 3\0'371' lo7L4 ee ( LgwnA�q , (h Name 1—GI4Q0f1 U3t11> Address SO —I R1ncky. Lana Phone 310' 9).0•IS-00 I-4 (10 n at, EegcL , gone, DOCTORS and HOSPITALS: Hospital Doctor Doctor Address Address Address Date Hospitalized Date of Treatment Date of Treatment READ CAREFULLY when you first saw City vehicle; location of City vehicle at time of accident by 'A-1' and location of yourself or your vehicle at the time of the accident by 'B-1' and the point of impact by 'X'. NOTE: If diagrams below do not fit the situation, attach hereto a proper diagram signed by claimant. For all accident claims place on following diagram names of streets, including North, East, South, and West; indicate place of accident by 'X' and showing house number or distances to street corners. If City vehicle was involved, designate by letter 'A' location of City vehicle when you first saw it, and by 'B" location of yourself or your vehicle / / CURB —f SIDEWALK PARKWAY SIDEWALK CURB Signature of claimant or person filing on his behalf givin relationshi�hito Claimant: g� w"til 'l /Vv La - TypedTyped Name: 5earl P. 1/J - I(S Date: PLEASE REMEMBER TO SIGN CLAIM FORM claimfrm.doc s Honorable Mayor and Members of the Hermosa Beach City Council •"�/ �y April 28, 2004 / Regular Meeting of May 11, 2004 NOTICE OF CLOSED CLAIMS The City has resolved and closed the following claims: 1. Claimant Date of Loss Date Filed Damage Disposition 2. Claimant Date of Loss Date Filed Damage Disposition 3. Claimant Date of Loss Date Filed Damage Disposition Laub, Jason 12-22-03 01-29-04 Property damage Claim paid $324.49 Orr, Diana 10-03-02 11-19-02 Trip and fall Claim paid $3,000 Simbol, Diana 02-08-04 03-01-04 Property damage Claim paid $2,171.81 A copy of these claims are on file with the City Clerk's office. Respectfully Submitted, r: Mi ael A. arl, Director phen R. Burrell P rsonnel & Risk Management City Manager 2h • April 28, 2004 Honorable Mayor and Members of Regular Meeting of the Hermosa Beach City Council May 11, 2004 APPROVE COUNTY AGREEMENT FOR LIBRARY GROUNDS MAINTENANCE Recommendation: It is recommended that the City Council authorize the Mayor to execute the Grounds Maintenance Agreement with the County of Los Angeles for maintenance of the Library. Summary: The City provides landscape maintenance services of the Library grounds at Pier Avenue and Valley Drive and is reimbursed for these costs by the County. The existing 5 -year agreement expires this July 1, 2004. The new agreement provides a 5% increase over last year's amount and 5% increase each year thereafter through June 30, 2009. This is the same percentage increase included in the previous agreement. This amount has been very adequate for the services provided and staff recommends approval of the new agreement. Fiscal Impact: The first year of the agreement for Library Grounds Maintenance is under Revenue for FY 04-05 in account number 001-3827. Attachment: Agreement Respectfully submitted, Concur: Richard organ, P.E. Director of Public Works/City Engineer g Steph .u-rre Cit M a er Noted for fiscal impact: Viki Copeland Finance Director H:\895\PW FILES\CCITEMS\LIBRARY LANDSCAPE MAINT AGRMT ! 2i • • GROUNDS MAINTENANCE AGREEMENT Between the COUNTY OF LOS ANGELES, CALIFORNIA and the CITY OF HERMOSA BEACH, CALIFORNIA WITNESSETH This agreement entered into this fig day of 2004 by and between the COUNTY OF LOS ANGELES, hereinafter referred to as "COUNTY," and the CITY OF HERMOSA BEACH, hereinafter referred to as "CITY". WHEREAS, the County is desirous of contracting with the City for the maintenance of the grounds of the County Library buildings located in said City at 550 Pier Avenue, Hermosa Beach, California, hereinafter referred to as "COUNTY BUILDINGS". WHEREAS, the City is agreeable to performing such functions on the terms and conditions hereinafter set forth; and WHEREAS, this agreement is authorized and provided for by the provisions of Section 56-1/4 of the Charter of the County of Los Angeles; and Title 1, Division 7, Chapter 5, (Sections 6500 et. Seq.) of the Government Code. NOW THEREFORE, in consideration of the mutual covenants, conditions and promises contained herein below, it is mutually agreed by the parties hereto as follows: 1. In consideration for maintenance and services, County agrees to pay to City the total sum of fifty-one thousand and seven hundred and six & 64/100 dollars ($51,706.64). Payments shall be paid on demand in the following manner: July 1, 2004 July 1, 2005 July 1, 2006 July 1, 2007 July 1, 2008 $9,357.60 $9,825.48 $10,316.75 $10,832.59 $11,374.22 2. This agreement shall be for a five (5) year term commencing on July 1, 2004, and terminating on June 30, 2009. w • • 3. City shall maintain in a good and workmanlike manner the grounds of the County building located at the above -listed location, in accordance with Attachment A, said maintenance to consist of mowing and edging turf areas, pruning of shrubs, cultivation of flower beds, routine plant replacement, application of water, vandalism repair, furnishing and applying insecticides and fertilizer, trimming and care of trees, sweeping of the entrances and parking lots, and service to the irrigation system; provided, however, the City is not prevented from performing said work by reason of the renovation, construction, or other improvement work. Further description of said maintenance is located in Attachment A. 4. In the event the City is prevented from performing the grounds maintenance services for the Library, the City shall return to the County the pro -rata portion of each annual payment prepaid by the County with such proration computed on the basis of a 365 day year any annual payment prepaid by the County. 5. For the purpose of performing said grounds maintenance, City shall furnish and supply all necessary labor, supervision, equipment and supplies necessary to maintain the grounds at a level of appearance comparable to City facilities. Such maintenance shall include the renovation and seeding of lawn areas at least once during the year, if necessary, and maintenance of the sprinkler control system including sprinkler heads and risers. 6. City shall have the option to sub -contract for the grounds maintenance of the area, with prior consent of the County, and as long as the grounds are maintained in accordance with paragraphs 3 and 5 of this Agreement. 7. County may replace, at its discretion, all plants, shrubs, and trees upon notification of such need from the City. Except as necessary to complete the obligations set forth in paragraphs 3 and 5, City shall not alter the landscape in any manner not otherwise provided for herein without the express written consent of the County. 8. County shall not be called upon to assume any liability for the direct payment of any salaries, wages or other compensation to any City personnel performing services hereunder for County. 9. City shall indemnify, defend and hold harmless the County, its Special Districts, elected and appointed officers, employees, and agents from and against any and all liability, including but not limited to demands, claims, actions, fees, costs, and expenses (including attorney and expert witness fees), arising from or connected with the City's acts and/or omissions arising from and/or relating to this Agreement. 10. County shall indemnify, defend and hold harmless the City, its Special Districts, elected and appointed officers, employees, and agents from and against any • • and all liability, including but not limited to demands, claims, actions, fees, costs, and expenses (including attorney and expert witness fees), arising from or connected with the County's acts and/or omissions arising from and/or relating to this Agreement. 11. City shall bear the sole responsibility and liability for furnishing Workers' Compensation benefits to any person for injuries arising from or connected with services performed at the request of or on behalf of the City. 12. Either party shall have the right to cancel this Agreement at any time upon giving 30 days' prior written notice. In the event of such cancellation, the City shall return to the County the pro -rata portion of each annual payment prepaid by County with such proration computed on the basis of a 365 day year any annual payment prepaid by the County. 13. This Agreement shall not be valid and of any force and effect and does not impose any obligation upon the County unless and until funds are appropriated by the County for the purposes set forth herein and City shall have no obligation under this Agreement if such funds are not appreciated. / / / / / / / / / / / • • IN WITNESS WHEREOF, the parties hereto have caused these present to be executed upon the day and year first above written. ATTEST: CITY OF HERMOSA BEACH: By: By: City Clerk: Elaine Doerfling Mayor: Art Yoon APPROVED AS TO FORM: By: City Attorney: Michael Jenkins ATTEST: VIOLET VARONA-LUKENS Executive Officer -Clerk of the Board of Supervisors COUNTY OF LOS ANGELES By: By: Chairman, Board of Supervisors APPROVED AS TO FORM: OFFICE OF THE COUNTY COUNSEL By: - Helen S. Parker Principal Deputy County Counsel • • Attachment A LIBRARY MAINTENANCE SPECIFICATIONS Litter and Debris Removal/Clean-up/Weeding: All trash, debris, dead plant materials and weeds shall be removed weekly. Special attention shall be given to the entries, courtyard and the parking lot. The entryway to the library will be vacuum -cleaned daily and the lot will be swept weekly. All areas shall be maintained weed -free and litter -free. Paved and hardscape areas shall be cleaned weekly. Mowing and Edging: All turf areas are to be mowed as often as necessary to maintain a consistent turf height of 2 inches. In normal circumstances the grass clippings need not be removed, but, when an excessive amount of cut grass is present, removal may be requested by the Director of Community Services. Selective Pruning and Care of Shrubbery and Plants: All shrubs shall be selectively pruned as to maintain their natural form. Dead branches and foliage shall be removed, as thinning cuts only. Shrubs shall be pruned at least once per year or as needed to prevent sidewalk, street and sign obstruction. Plants and other shrubs will be added or replaced as necessary to maintain an appearance similar to other City facilities. This includes planting and care of the planter located at the east entrance. Tree Trimming: Trees shall be trimmed to maintain sight visibility for pedestrian or vehicular traffic. Canopies shall be maintained at a height of eight (8') feet over sidewalks. Tree maintenance of trees located on the county grounds is included and will follow the trimming cycles and standards in the City's Tree Management Program. Storm damage repair, replacement or addition of trees is not included in this contract. Groundcover Trimming: Groundcovers shall be pruned using pruning shears to create a "soft" line. Groundcovers are prohibited to grow past the "face" of the curb or more than three (3") inches onto sidewalks. Growth onto other shrubs, trees, walls, or other structures is not permitted. Weed Control: All landscape and non -landscaped areas shall be kept weed -free at all times. The term "weeds" applies to any undesirable vegetation growing within the right- of-way including cracks between the gutter and asphalt as well as the cracks in adjacent sidewalks. Chemical control by using herbicides and pre -emergent materials is permitted with proper County notification. Irrigation: Consistent maintenance of all areas for proper moisture levels based on the turf and /or plants needs at different times of the year. All irrigation shall be performed to insure plant health and vigor. The entire irrigation system, including the planters and all components from the point of connection at the meters to the sprinklers, shall be maintained in an operational state at all times. Repair of this equipment is included in this contract. Repairs to the water mainlines feeding the meter, major irrigation • • renovations and repair/replacement of the sprinkler controller will be billed as extra work. Fertilizer A balanced fertilizer will be applied to all turf areas, five (5) times annually. Each application will provide one pound of active Nitrogen for each 1,000 square feet of grass area. Applications shall occur in accordance with the City's program. Planters will receive three (3) applications of Gro -power (or equivalent) brand fertilizer at manufacturer's recommended rates (6-10-4). Applications shall occur in accordance with City's program. Insect, Disease and Rodent Control: The control of insects, plant diseases, and/or rodents is included. • • Honorable Mayor and Members of the Hermosa Beach City Council • May 4, 2004 S/iO) 18TH STREET WALKSTREET RENOVATION PROJECT Recommendation: It is recommended that the City Council do the following: Regular Meeting of May 11, 2004 1. Approve the 18"' Street Walkstreet Renovation Project to be privately funded and constructed by the residents in participation with Public Works; 2. Approve the expenditure of the not -to -exceed amount of $4,000 to provide irrigation piping, irrigation controller, electrical conduit, pull boxes and wiring; and 3. Waive Encroachment Permit Fee. Summary: At last year's Budget Hearing, Council directed staff to work with representatives of the residents on the 189'. St. walkstreet in implementing an improvement project for their walkstreet. Improvements include replacing the existing planters (14), which are in the public right-of-way and replacing the rusted streetlights in the planters. The irrigation system and lighting conduits also require replacement. Various funding options were discussed and the residents decided to fund the majority of the costs themselves. As of this date, they have obtained signatures representing twenty-three (23) properties of a total of 29 approving the project raised approximately $80,000. They have requested that the City participate financially by providing irrigation and electrical conduits. Their contractor will do the majority of installation work under Public Works inspection and Public Works personnel will install the irrigation controllers and the electrical wiring. Staff considers this an excellent project providing the public benefit of an improved public walk street with public and private participation and therefore recommends approval. Fiscal Impact: Costs are estimated to be between $3,000 and $4,500 and will be charged to 001-3104-4201 Street Maintenance Attachments: 1. Property Owners' Signatures approving/requesting project 2. Scope of Work Respectfully submitted, Concur: Richard D. Morgan, P.E. Stephe Director of Public Works/City Engineer City Manager Noted for fiscal impact: SWt -u C./ peland Finance Director FAB95W WFILES\CCITEMS\18th st walkstreet Imp 5.11-04.doc 2j • • OCT. 26, 2003 Nov. 21, 2003 Apr 19, 2004 EIGHTEENTH STREET RENOVATION PROJECT Preliminary Scope of Work & Staging Schedule 1) Demo planters, street Tight bases on both sides of street Demo wall section to allow for expansion of planter around big Australian Tee Tree; Save capstones as possible (for future patching) Haul debris. 2) Root prune trees, support remaining soil, maintain plant health, including boxes around tree roots, hawthnma R oleander_ Haul out old plants; save soil.' 3) Saw cut: 2 - 480 In. ft. cuts 1 ft. apart down center of street, Hermosa Avenue to the Strand, including cut through Beach Drive; 28 - 3 lineal ft. cuts from center to planters; concrete under old planter walls to allow for new foundations. 4.) Demo & remove concrete from cuts. 5.) Excavate and shore as necessary center strip and side cuts to a depth of one ft. 6.) City of Hermosa Beach work: install 480 In. ft. of both electrical conduit and irrigation line along center cut and in side cuts to planters. Leave stubs out for future. connection of sprinkler heads. Install new pull box each planter with a light pole. Install new irrigation timer; backfill and compact all trenches. 7.) Concrete pour: center strip with a "V" gutter with approximate 3/4" slope; 14 side cuts; Work with owners re: finish and color options. 5 streetlight bases in designated planters. 8.) Build planter wall foundations, wall of 8" slump stone, rebar, pour concrete, cap. ATTACHMENT 1 • • Page 2 9.) Fill completed planters with old soil which has had amendment added. 10.) Install new street lights. Hook up vertical lines and sprinkler heads in each planter. 11.) Put in new plants. • Creation of the 18th Street Renovation Project July 31. 2003 A meeting of owners of property in the first block of 18th Street, between Hermosa Avenue and the Strand, was held at 29 - 18th Street, Hermosa Beach, CA, on July 31, 2003 The purpose of the meeting was to discuss repairs and improvements to the 14 planters and their contents which are on 18th Walk Street, and to name ourselves as group of individuals performing the project together ("18th Street Renovation Project?) The following decisions were made: The 18th Street Renovation Pro ect will have the,Lfp!llowing officers: oat ch --4) X�Sc u a� 3 I/ 2_0 a3 President: Secretary: Treasurer: All of the funds contributed by the owners to finance the project will be placed in a checking account at the Bank of America, Hermosa Beach, CA; Two out of the three officers must authorize every bill before a check can be written. Checks can be signed by two out of three officers; By signin' below the individual property owner agrees to the creation of the 18th Stree Project and to its purpose and organization as stated above. V l� 5 gdn ��` y{ • sl -/C j/ fr1$, ATTACHMENT 2 • o-- -\t e . 18th Street Renovation Project Page 2 , UU � Owner's Name 4kc Pay �aVLe� �Gr-SoWS jieN)Z1, Y/f ' ' Mctcl arca- E- n cie ' f�i��✓E 5a//1.n4•v /6044 .�/ Lad SthJQ-f- u 7124-.1 Address y9 isJJ sarr 52. f 8414` 34, a 9- /oil -5r 13 -) e STT 60 /87fr 7f1- ) gni Sied -18n'&red ---4)a4, -t\ "CVvs-` /I1O V; Iyu R r16 uO; J l�� Veif.D4 cE2fSEZ.4 - le? 0, s «L.( 1'07.1 yrs -/gt .25- id s> > 3&- 67-7/ lira 17 a/ 21 -a co -hod aub ) s k"o i/4 -9A -18- 93 -/f4 goo cm..t sem`" ``0 11. • • 18TH STREET RENOVATION PROJECT WHEREAS, THE OWNERS OF PROPERTY ABUTTING THE 18TH STREET WALKWAY BETWEEN HERMOSA AVENUE AND THE STRAND IN HERMOSA BEACH, CALIFORNIA (THE "OWNERS") RECOGNIZE THAT THE WALKSTREET HAS DETERIORATED AND NEEDS TO BE REPAIRED; AND WHEREAS, THE OWNERS DESIRE TO RENOVATE AND MAKE CERTAIN IMPROVEMENTS TO THE WALKSTREET, INCLUDING THE REBUILDING OF EXISTING PLANTERS, REPLACING TREES AND OTHER FOLIAGE AS NECESSARY, AND REPAIRING THE WALL FACADE WHERE NEEDED; IT IS HEREBY AGREED BY AND AMONG THE OWNERS TO ESTABLISH AN ASSESSMENT DISTRICT WHEREBY EACH PROPERTY WILL BE ASSESSED A PRO RATA PORTION OF THE TOTAL COST OF IMPROVEMENTS BASED UPON THE. TOTAL ABUTTING FOOTAGE OF EACH PROPERTY IN AN AMOUNT NOT TO EXCEED $2,500 PER PROPERTY AND PAYABLE OVER FIVE (5) YEARS. PROPERTY OWNER SIGNATURE: chanes OaneSheicint DATE: MAY ( �,a2003 /�%k4 [-eta/ ' \l ADDRESS: l (� on 711 5•T1f0/ J)) 7-18" S S A e nW a cJZ Cft 90 TELEPt+oNE No: v/0 - 3731 - 30,37 7}-A)b x ." /i Vc- Del e7 ac3 / 7 amu,, /$aJ-b�-�, goo Ar� 18TH SSEET RENOVATION F*OJECT WHEREAS, THE OWNERS OF PROPERTY ABUTTING THE 18TM STREET WALKWAY BETWEEN HERMOSA AVENUE AND THE STRAND IN HERMOSA BEACH, CALIFORNIA (THE "OWNERS") RECOGNIZE THAT THE WALKSTREET HAS DETERIORATED AND NEEDS TO BE REPAIRED; AND WHEREAS, THE OWNERS DESIRE TO RENOVATE AND MAKE CERTAIN IMPROVEMENTS TO THE WALKSTREET, INCLUDING THE REBUILDING OF EXISTING PLANTERS, REPLACING TREES AND OTHER FOLIAGE AS NECESSARY, AND REPAIRING THE WALL FACADE WHERE NEEDED; IT IS HEREBY AGREED BY AND AMONG THE OWNERS TO ESTABLISH AN ASSESSMENT DISTRICT WHEREBY EACH PROPERTY WILL BE ASSESSED A PRO RATA PORTION OF THE TOTAL COST OF IMPROVEMENTS BASED UPON THE TOTAL ABUTTING FOOTAGE OF EACH PROPERTY IN AN AMOUNT NOT TO EXCEED $2,500 PER PROPERTY AND PAYABLE OVER FIVE (5) YEARS. PROPERTY OWNER aL.Eltadt-xe lt-9,�D?�`� SIGNATUR€; DATE: MAY/ % , 2003 ADDRESW- / /,/� za 9 rL TELEPHONE N�a L y it (ga/4li7--'CJ 17 '7i5,n(-e-44- %tea ck CQ- • • 1STH STREET RENOVATION PROJECT WHEREAS, THE OWNERS OF PROPERTY ABUTTING THE el STREET WALKWAY BETWEEN HERMOSA AVENUE AND THE STRAND IN HERMOSA BEACH, CALIFORNIA (THE "OWNERS") RECOGNIZE THAT THE WALKSTREET HAS DETERIORATED AND NEEDS TO BE REPAIRED; AND WHEREAS, THE OWNERS DESIRE TO RENOVATE AND MAKE CERTAIN IMPROVEMENTS TO THE WALKSTREET, INCLUDING THE REBUILDING OF EXISTING PLANTERS, REPLACING TREES AND OTHER FOLIAGE AS NECESSARY, AND REPAIRING THE WALL. FA9ADE WHERE NEEDED; IT IS HEREBY AGREED BY AND AMONG THE OWNERS TO ESTABLISH AN ASSESSMENT DISTRICT WHEREBY EACH PROPERTY WILL BE ASSESSED A PRO RATA PORTION OF THE TOTAL COST OF IMPROVEMENTS BASED UPON THE TOTAL ABUTTING FOOTAGE OF EACH PROPERTY IN AN AMOUNT NOT TO EXCEED $2,500 PER PROPERTY AND PAYABLE OVER FIVE (5) YEARS. PROPERTY OWNER 13 t LL LerN& r ' SIGNATURE: L/ DATE: MA , 2003 ADDRESS: q ZZ Ir0 TO Pilty - LoS PrNefrarcrt , Cfia- 4o6&c1 TELEPHONE No: S [ 0 - 47 D - 4317 05 -ie. tbAt atelc • • 18TH STREET RENOVATION PROJECT WHEREAS, THE OWNERS OF PROPERTY ABUTTING THE 18TH STREET WALKWAY BETWEEN HERMOSA AVENUE AND THE STRAND IN HERMOSA BEACH, CALIFORNIA (THE "OWNERS") RECOGNIZE THAT THE WALKSTREET HAS DETERIORATED AND NEEDS TO BE REPAIRED; AND WHEREAS, THE OWNERS DESIRE TO RENOVATE AND MAKE CERTAIN IMPROVEMENTS TO THE WALKSTREET, INCLUDING THE REBUILDING OF EXISTING PLANTERS, REPLACING TREES AND OTHER FOLIAGE AS NECESSARY, AND REPAIRING THE WALL FA9ADE WHERE NEEDED; - IT IS HEREBY AGREED BY AND AMONG THE OWNERS TO ESTABLISH AN ASSESSMENT DISTRICT WHEREBY EACH PROPERTY WILL. BE ASSESSED A PRO RATA PORTION OF THE TOTAL COST OF IMPROVEMENTS BASED UPON THE TOTAL ABUTTING FOOTAGE OF EACH PROPERTY IN AN AMOUNT NOT TO EXCEED $2,500 PER PROPERTY AND PAYABLE OVER FIVE (5) YEARS. PROPERTY OwNER: C' . `.Dh ('J4 x1w 6'Vlvn L SIGNATURE: C .`� ��� iL�� DATE: MAY 23 , 2003 ADDRESS: 1)C 1ST S i PIT tirun2s�- '6 € 1 -1 -)ter' - E c631.r.ct TELEPHONE NO C3 C�, I) W- t / ( (sl -f 76./SY, Ak, act, c • • 18T" STREET RENOVATION PROJECT WHEREAS, THE OWNERS OF PROPERTY ABUTTING THE 18TH STREET WALKWAY BETWEEN HERMOSA AVENUE AND THE STRAND IN HERMOSA BEACH, CALIFORNIA (THE "OWNERS") RECOGNIZE THAT THE WALKSTREET HAS DETERIORATED AND NEEDS TO BE REPAIRED; AND WHEREAS, THE OWNERS DESIRE TO RENOVATE AND MAKE CERTAIN IMPROVEMENTS TO THE WALKSTREET, INCLUDING THE REBUILDING OF EXISTING PLANTERS, - REPLACING TREES AND OTHER FOLIAGE AS NECESSARY, AND REPAIRING THE WALL FA9ADE WHERE NEEDED; IT IS HEREBY AGREED BY AND AMONG THE OWNERS TO ESTABLISH AN ASSESSMENT DISTRICT WHEREBY EACH PROPERTY WILL BE ASSESSED A PRO RATA PORTION OF THE TOTAL COST OF IMPROVEMENTS BASED UPON THE TOTAL ABUTTING FOOTAGE OF EACH PROPERTY IN AN AMOUNT NOT TO EXCEED $2,500 PER PROPERTY AND PAYABLE OVER FIVE (5) YEARS. PROPERTY OWER -771, G,r1GS ice: SIGNATURE: %%�'eS <%'r-7. DATE: JAY at ,2003 / ADDRESS: gs -get' Stkt& ' f44^'wcst. uc6t co go -5`i TELEPHONE NO: (3t0) 371— C`FCc( r6 -a Y1/4,441- APAAA544- 4aeit ,e6_ • • 18TH STREET RENOVATION PROJECT WHEREAS, THE OWNERS OF PROPERTY ABUTTING THE 18Th STREET WALKWAY BETWEEN HERMOSA AVENUE AND THE STRAND IN HERMOSA BEACH, CALIFORNIA (THE "OWNERS") RECOGNIZE THAT THE WALKSTREET HAS DETERIORATED AND NEEDS TO BE REPAIRED; AND WHEREAS, THE OWNERS DESIRE TO RENOVATE AND MAKE CERTAIN IMPROVEMENTS TO THE WALKSTREET, INCLUDING THE REBUILDING OF EXISTING PLANTERS, REPLACING TREES AND OTHER FOLIAGE AS NECESSARY, AND REPAIRING THE WALL FACADE WHERE NEEDED; IT IS HEREBY AGREED BY AND AMONG THE OWNERS TO ESTABLISH AN ASSESSMENT DISTRICT WHEREBY EACH PROPERTY WILL BE ASSESSED A PRO RATA PORTION OF THE TOTAL COST OF IMPROVEMENTS BASED UPON THE. TOTAL ABUTTING FOOTAGE OF EACH PROPERTY IN AN AMOUNT NOT TO EXCEED $2,500 PER PROPERTY AND PAYABLE OVER FIVE (5) YEARS. DATE: MAY /c ✓ 2 2003 4' rsa - /- (+ ADDRESS: J 7 cK thick/ / Par/ vent! C(% 7193A9 TELEPHONE NO:CO) 3 7 9 - 03 90 11 (13 -1g-At M, c,A-a._. &talc f/" • 18TH STREET RENOVATION PROJECT WHEREAS, THE OWNERS OF PROPERTY ABUTTING THE Ur STREET WALKWAY BETWEEN HERMOSA AVENUE AND THE STRAND IN HERMOSA BEACH, CALIFORNIA (THE "OWNERS") RECOGNIZE THAT THE WALKSTREET HAS DETERIORATED AND NEEDS TO BE REPAIRED; AND WHEREAS, THE OWNERS DESIRE TO RENOVATE AND MAKE CERTAIN IMPROVEMENTS TO THE WALKSTREET, INCLUDING THE REBUILDING OF EXISTING PLANTERS, REPLACING TREES AND OTHER FOLIAGE AS NECESSARY, AND REPAIRING THE WALL FA9ADE WHERE NEEDED; IT IS HEREBY AGREED BY AND AMONG THE OWNERS TO ESTABLISH AN ASSESSMENT DISTRICT WHEREBY EACH PROPERTY WILL BE ASSESSED A PRO RATA PORTION OF THE TOTAL COST OF IMPROVEMENTS BASED UPON THE TOTAL ABUTTING FOOTAGE OF EACH PROPERTY IN AN AMOUNT NOT TO EXCEED $2,500 PER PROPERTY AND PAYABLE OVER FIVE (5) YEARS. PROPERTY OWNER: W F��-T�� Sck\OSI SIGNA DATE: MAY $ , 2003 DDRESS: 4 Z & O i<ciA IAI>s pJ6 Sgyrc,ctl Cfr .9003-2-10t, (560 596—S4 -61 - TELEPHONE NO: YItoeliazy my 18— STREET RENOVATION PROJECT July 31, 2003 SIGN IN SHEET Name and Address 1. AO Foie/Yee e/Yeey9 -obe 2. Nu,n. 05'Sows 3S V tJ i OANfcrti 1B 4. V 2 213 67274 tr C7-7/ 5. /�-,vrvs'v/(ivfreflx) 6. AI �fZ rt. cf/ ollictretOwier 8.OEC1C�o/v_fiey �aS Signature start= \Jc� • •. 18TH STREET RENOVATION PROJECT Name and Address 1o.JEC Ey NOL" »' 11. )D `r' //oLm'W a9 12. .\Aa 0 L&CcS\ t4cL7Mccil c74 13. NAic-vIct Of j 71p 1 g ILL 14. Gvi I a kiL) P `v ll 17. 18. 19. • • Honorable Mayor and Members of The Hermosa Beach City Council May May 3, 2004 Regular Meeting of May 11, 2004 PROJECT NO. CIP 00-411 SEWER AND STREET IMPROVEMENTS TARGET AREA 1 — ACCEPTANCE /o7 Recommendation: It is recommended that the City Council: 1. Accept the work by Sialic Contractors Corporation dba Shawnan for Project No. CIP 00-411 Sewer and Street Improvements—Target Area 1; 2. Authorize the Mayor to sign the Notice of Completion; and 3. Authorize Staff to release payment to Shawnan (10% retained for 35 days following filing of Notice of Completion). Background: On January 14, 2003, City Council approved the award of the construction contract for Project CIP No. 00-411 Sewer and Street Improvements — Target Area 1 to Sialic Contractors Corporation dba Shawnan. The sewer work included removing and replacing 8" sewer main, manholes, and lateral connections, and lining of some existing sewer mains. The street work included total reconstruction of the street section with 6" of concrete over 4" of aggregate base, traffic markings, adjustment of utility boxes, installation of concrete cross gutters, and handicap access ramps. Analysis: The project was constructed according to the plans, specifications and change orders prepared by Staff. Therefore, Staff recommends acceptance of the work as complete. The project was completed on schedule. Start date: Contract time: Time Suspended: Date of completion: February 24, 2003 158 working days 6 days October 13, 2003 The City took beneficial occupancy on October 13, 2003. The remaining punch list items have all been completed. 2k • • Fiscal Impact: The project was completed under budget and the remaining unexpended project balance is approximately $112,213. Respectfully submitted, Tristan D. Malabanan Assistant Engineer Noted for Fiscal Impact: Viki Copeland Finance Director Concur. 2 Richard organ, P.E. Director of Public Works/City Engineer Concur: ph II Manager FA895\PWFILES\CCITEMS\00-411 acceptance 05-11-04.doc Honorable Mayor and Members of The Hermosa Beach City Council May 3, 2004 Regular Meeting of May 11, 2004 PROJECT NOS. CIP 00-410 & 00-192 LOMA AREA SEWER AND STREET IMPROVEMENTS -ACCEPTANCE Recommendation: It is recommended that the City Council: 1. Accept the work by Sialic Contractors Corporation dba Shawnan for Project Nos. CIP 00-410 & 00-192 Loma Area Sewer and Street Improvements; 2. Authorize the Mayor to sign the Notice of Completion; and 3. Authorize Staff to release payment to Shawnan (10% retained for 35 days following filing of Notice of Completion). Background: On January 14, 2003, City Council approved the award of the construction contract for Project CIP Nos. 00-410 & 00-192 Loma Area Sewer and Street Improvements to Sialic Contractors Corporation dba Shawnan. The sewer work included installing new 8" sewer main, manholes, and lateral connections, and abandoning existing sewer main and manholes. The street work included total reconstruction of the street section with 4" of asphalt concrete pavement over 6" of aggregate base, traffic markings, adjustment of utility boxes, installation of concrete cross gutters, handicap access ramps, one tree removal, and one stump removal. The contractor has completed the work to the satisfaction of the Director of Public Works/City Engineer. Analysis: The project was constructed according to the plans, specifications and change orders prepared by Staff. Therefore, Staff recommends acceptance of the work as complete. The project was completed on schedule. Start date: Contract time: Time Suspended: Date of completion: March 10, 2003 151 working days 3 days October 13, 2003 21 • • The City took beneficial occupancy on October 13, 2003. The remaining punch list items have all been completed. Fiscal Impact: The project was completed under budget and the remaining unexpended project balance is approximately $65,644. Respectfully submitted, Tristan D. Malabanan Assistant Engineer Noted for Fiscal Impact: Viki Copeland Finance Director Concur: /�' Richard 1 organ, P.E. Director of Public Works/City Engineer Concur: 1,14 110 Steph:r Brrrell City Manager F:\895\PWFILES\CCITEMS\00-410 & 00-192 acceptance 05-11-04.doc 2 • • 6 7 (C.tco�y May 3, 2004 Honorable Mayor and Members of Regular Meeting of The Hermosa Beach City Council May 11, 2004 HERMOSA BEACH LANDSCAPING AND STREET LIGHTING DISTRICT 2004-2005 ADOPTION OF RESOLUTIONS REGARDING THE ENGINEER'S REPORT AND SETTING MAY 25, 2004, FOR A PUBLIC HEARING Recommendation: It is recommended that the City Council: �3�50 1. Adopt the attached Resolutions approving the Engineer's Reportoti for Hermosa Beach Landscaping & Street Lighting District 2004-2005 ("District") made pursuant to the requirements of Resolution No. 03-6257; and 39 2. Adopt the attached Resolution declaring the City Council's intention t-trot/4,35c) order certain improvements and to levy and collect assessments within the District for the fiscal year beginning July 1, 2004 through June 30, 2005; and setting May 25, 2004, to accept public input on the matter of the proposed assessment. Discussion: The Landscaping and Street Lighting District assesses all property owners in the City to provide funding for the maintenance and operation of the citywide street lighting program and landscaping within the street medians and parkways. The City Council must confirm the annual assessment each year to be placed on the tax roles to be collected by the County Tax Assessor. This year's assessment amount is set at $41.45 per dwelling unit, which has not increased since 1996. With the passage of Proposition 218 in 1996, this amount cannot be increased without the approval of the affected property owners through a ballot procedure under the majority protest rule. This means that the proposed assessment would be defeated if more than 50% of the ballots received are opposed to the increase. Adoption of both Resolutions is necessary at this time so that a public hearing can be held to take testimony on the assessments. The first Resolution approves the report prepared by the Director of Public Works acting as the Assessment Engineer. Its adoption confirms that the report has been prepared prior to the public hearing. This report covers matters relating to the District and is on file in the City Clerk's office. The adoption of the second Resolution provides for the setting of a public hearing for May 25, 2004, at 7:30 PM. At the conclusion of the public hearing, the City Council will be provided with a Resolution it may adopt ordering the assessments. 2m • • As mentioned earlier, all decisions will be made after the public hearing and adoption of these Resolutions will only confirm that the report has been prepared and that the public hearing will be held on May 25, 2004. When the District was originally formed in FY 89/90 the assessment amount was set at $16.84 per dwelling unit. In FY 95/96 the assessment amount was increased to $54.82 with the exception for senior citizens maintaining the $16.84 amount (through a rebate program). Because of a surplus of funds the assessment amount was reduced to the present amount of $41.45 in FY 97/98. This surplus of District funds was able to cover the increasing costs of services up until this last fiscal year. FY 04/05 had a deficit of $141,738 out of a total budget amount of $661,131. Staff has prepared a balanced budget using a fund transfer of this amount from the General Fund. Staff will discuss options with the Council to achieve a balanced budget at the Budget Hearing on May 18, 2004. Options will include re-forming this Landscaping and Lighting District to increase assessments with a citywide ballot and/or cutting back services. One measure in service reduction being considered is reducing the number of streetlights by 50%. Fiscal Impact: All costs for landscaping and street lighting services are paid from District funds. there is no impact on the General Fund. Alternatives: 1. Approve staffs recommendation. 2. Let the district lapse; thereby, causing a potential increase in General Fund obligations of approximately $455,000. Attachments: 1. Engineer's Report 2. Resolution approving the District Report 3. Resolution setting a time and place for the public hearing 2 • • Respectfully submitted, • Homai6un Behboodi Associate Engineer Noted for Fiscal Impact: Concur: Richard 1. Morgan, P.E. Director of Public Works/City Engineer Concur: Viki Cop land Steph�►i rrell Finance Director 3 City Manager H:189512WFILESICCITEMSVand & st Tight 2004-05 adoption 5-1l-04.doc 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 . 21 22 23 24 25 26 27 28 29 • • RESOLUTION NO. 04- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING THE ENGINEER'S REPORT IN CONNECTION WITH HERMOSA BEACH LANDSCAPING AND STREET LIGHTING DISTRICT 2004-2005. WHEREAS, the City Council of the City of Hermosa Beach, California, by its Resolution No. 04-6631, adopted March 23, 2004, ordered the Director of Public Works to prepare and file a report in accordance with Article 4 of Chapter 1 of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 (Section 22500, et seq.) of the Streets and Highways Code of the State of California, in connection with the proposed maintenance and operation of streets and sidewalks within an existing assessment district to be designated as the "Hermosa Beach Landscaping and Street Lighting District 2004-2005", including the operation, maintenance and servicing of landscaping, lighting and appurtenant facilities located in and along such streets and sidewalks for the fiscal year commencing July 1, 2004 and ending June 30, 2005; and WHEREAS, the Director of Public Works, acting as the Assessment Engineer, prepared and filed in the office of the City Clerk a written report in accordance with Article 4 of Chapter 1 of the Landscaping and Lighting Act of 1972; and WHEREAS, the City Clerk presented the report of the Director of Public Works to the City Council, and the City Council carefully examined, inspected and considered the report and is satisfied with the report and with each and all of the items set forth therein. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS: SECTION L The report of the Director of Public Works entitled "Engineer's Report, Hermosa Beach Landscaping and Street Lighting District 2004-2005," which was prepared and filed pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division ATTACHMENT 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 • • 15 (Section 22500, et seq.) of the Streets and Highways Code of the State of California, is hereby approved as filed. SECTION 2. This Resolution shall take effect immediately. The City Clerk shall certify to the passage and adoption of this Resolution, shall cause the original of the same to be entered among the original resolutions of the City Council, and shall make a minute of the passage and adoption thereof in the minutes of the City Council meeting at which the same is passed and adopted. PASSED, APPROVED and ADOPTED this 116 day of May 2004. PRESIDENT, of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: -2- , CITY CLERK , CITY ATTORNEY F:\B9flWFILES\RESOSland and it light 2014-05.doc 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 • • RESOLUTION NO. 04- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DECLARING ITS INTENTION TO ORDER CERTAIN IMPROVEMENTS AND TO LEVY AND COLLECT ASSESSMENTS WITHIN THE HERMOSA BEACH LANDSCAPING AND STREET LIGHTING DISTRICT 2004-2005 FOR THE FISCAL YEAR BEGINNING JULY 1, 2004 AND ENDING JUNE 30, 2005, AND APPOINTING A TIME AND PLACE FOR A PUBLIC HEARING IN RELATION THERETO. THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. The public interest and convenience require, and it is the intention of the City Council of the City of Hermosa Beach, California, to order certain improvements within an existing citywide assessment district for the fiscal year beginning July 1, 2004 and ending June 30, 2005, and to levy and collect assessments against properties within the assessment district for that fiscal year. SECTION 2. The proposed improvements are the continued maintenance and operation of the streets and sidewalks within the assessment district including the operation, servicing and maintenance of landscaping, lighting and appurtenant facilities that are located in and along such streets and sidewalks. SECTION 3. The assessment district is designated as the "Hermosa Beach Landscaping and Street Lighting District 2004-2005." The assessment district is comprised of all of the City of Hermosa Beach, as shown on the "MAP OF LANDSCAPING AND STREET LIGHTING DISTRICT 2004-2005" on file in the Office of the City Clerk. SECTION 4. The assessments to be levied and collected against the assessable lots and parcels of land within the assessment district for fiscal year 2004-2005 are not proposed to increase from those levied and collected in fiscal year 2003-2004. SECTION 5. Reference is hereby made to the report prepared by the Director of Public Works, entitled "Engineer's Report, for Hermosa Beach Landscaping and Street Lighting District 2004-2005," on file in the Office of the City Clerk, for a full and detailed description of ATTACHMENT2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 • • the improvements, the boundaries of the assessment district and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the assessment district. SECTION 6. The improvements shall be provided pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 (Section 22500, et seq.) of the Street and Highways Code of the State of California, and in accordance with plans and specifications on file in the office of the City Clerk. SECTION 7. The assessment shall be levied and collected at the same time and in the same manner and with the same interest and penalties as general taxes of the City, which are collected for the City by the Los Angeles County Tax Collector. SECTION 8. Public property owned by any public agency and in use in the performance of a public function, which is included within the boundaries of the assessment district shall be omitted and exempt from the assessment to be made to cover the costs and expenses of the improvements. SECTION 9. To expedite the making of the improvements, the City Council may transfer into the "Hermosa Beach Landscaping and Street Lighting District 2004-2005 Fund," out of any money in the General Fund, any sums as it shall deem necessary, and the sums so transferred shall be deemed a loan to such fund and shall be repaid in accordance with the Landscaping and Lighting Act of 1972. SECTION 10. NOTICE IS HEREBY GIVEN that Tuesday, May 25, 2004, at the hour of 7:30 PM in Civic Center Council Chambers, 1315 Valley Drive, Hermosa Beach, California, is appointed as the date, time and place for hearing protests to the question of approving and confirming the levy of the proposed assessment. SECTION 11. The City Clerk is hereby authorized, designated and directed to give notice of the public hearing in the time, form and manner required by law. SECTION 12. The EASY READER, a weekly newspaper of general circulation circulated within the City, is hereby designated as the newspaper in which said notice shall be published. SECTION 13. This Resolution shall take effect immediately. The City Clerk shall certify to the passage and adoption of this Resolution, shall cause the original of the same to be entered among the original resolutions of the City Council and shall make a minute of the passage and adoption thereof in the minutes of the City Council meeting at which the same is passed and adopted. PASSED, APPROVED and ADOPTED this 11°I day of May 2004. PRESIDENT, of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: , CITY CLERK APPROVED AS TO FORM: , CITY ATTORNEY F:\B95PWFILES'RESOS\land & at light 2004-05 #2.doc -3- o ENGINEER'S REPORT CITY OF HERMOSA BEACH LANDSCAPING AND STREET LIGHTING DISTRICT 2004-2005 Prepared By: Richard D. Morgan, P.E. Director of Public Works/City Engineer April 8, 2004 ATTACHMENT3 • • ENGINEER'S REPORT CITY OF HERMOSA BEACH LANDSCAPING AND STREET LIGHTING DISTRICT 2004-2005 TABLE OF CONTENTS Certificate 1 Report 2 Part A - Plans and Specifications 4 Part B - Estimate of Cost 6 Part C - Assessment Roll 7 Part D - Method of Apportionment of Assessment8 Part E - Property Owner List 10 Part F - Assessment District Boundary 11 • • City of Hermosa Beach Landscaping and Street Lighting Dlstrlct 2004-2005 Page 1 ENGINEER'S REPORT CITY OF HERMOSA BEACH LANDSCAPING AND STREET LIGHTING DISTRICT 2004-2005 The undersigned respectfully submits the enclosed report as directed by the City Council. DATED: April 8, 2004 BY: Richard D. Morgan, P.E. Director of Public Works/City Engineer I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment Roll and Diagram thereto attached, was filed with me on the day of , 2004. City Clerk, City of Hermosa Beach Los Angeles County, California By I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment Roll and Diagram thereto attached, was approved and confirmed by the City Council of the City of Hermosa Beach, California, on the day of 2004. City Clerk, City of Hermosa Beach Los Angeles County, California By I HEREBY CERTIFY that the enclosed Assessment Roll and Diagram were filed with the County Auditor of the County of Los Angeles, on the day of , 2004. City Clerk, City of Hermosa Beach Los Angeles County, California By • • City of Hermosa Beach Landscaping and Street Lighting District 2004-2005 Page 2 FISCAL YEAR 2004-2005 CITY OF HERMOSA BEACH ENGINEER'S REPORT PREPARED PURSUANT TO THE PROVISIONS OF THE LANDSCAPING AND LIGHTING ACT OF 1972, SECTION 22500 THROUGH 22679, OF THE CALIFORNIA STREETS AND HIGHWAYS CODE Pursuant to Part 2 of Division 15 of the Streets and Highways Code of the State of California, and in accordance with the Resolution of Initiation adopted by the Council of the City of Hermosa Beach, State of California, in connection with the proceedings for: HERMOSA BEACH LANDSCAPING AND STREET LIGHTING DISTRICT 2004-2005 Hereinafter referred to as the "Assessment District" or "District", Richard D. Morgan, P.E.; Director of Public Works/City Engineer, the duly appointed ENGINEER OF WORK, submit herewith the "Report" consisting of six (6) parts as follows: PART A Plans and specifications for the improvements showing and describing the general nature, location and extent of the improvements. PART B An estimate of the cost of the proposed improvements for FY 2004-2005, including incidental costs and expenses in connection therewith. PART C An assessment of the estimated cost of the improvements on each benefited lot or parcel of land within the Assessment District. PART D The method of apportionment of assessments, indicating the proposed assessment of the total amount of the costs and expenses of the improvements upon the several lots and parcels of land within the Assessment District, in proportion to the estimated benefits to be received by such lots and parcels. • • City of Hermosa Beach Landscaping and Street Lighting District 2004-2005 Page 3 PART E A list of the names and addresses of the owners of real property within the Assessment District, as shown on the last equalized roll of the Assessor of the County of Los Angeles. PART F The Diagram of the Assessment District Boundaries showing the exterior boundaries of the Assessment District; the boundaries of any zones within the Assessment District and the lines and dimensions of each lot or parcel of land within the Assessment District. City of Hermosa Beach Landscaping and Street Lighting District 2004-2005 Page 4 PART A PLANS AND SPECIFICATIONS The facilities, which have been constructed within the City of Hermosa Beach, and those which may be subsequently constructed, will be operated, serviced and maintained as generally described as follows: DESCRIPTION OF IMPROVEMENTS FOR THE HERMOSA BEACH LANDSCAPING AND STREET LIGHTING DISTRICT 2004-2005 The proposed improvements for FY 2004-2005 may be generally described as the continued maintenance and operation of streets and sidewalks within the District, including the operation, servicing and maintenance of landscaping, lighting and appurtenant facilities that are located in and along such streets and sidewalks, including but not limited to, personnel, electrical energy, utilities such as water, materials, contracting services, and other items necessary for the satisfactory operation of these services described as follows: Street Landscaping and Appurtenant Facilities Landscaping, planting, shrubbery, trees and appurtenant facilities, including irrigation systems, hardscapes and fixtures in public street and sidewalk rights-of-way, including parkways and medians» within the boundaries of the Assessment District. Street Lighting and Appurtenant Facilities Poles, fixtures, bulbs, conduits, equipment including guys, anchors, posts and pedestals, metering devices and appurtenant facilities as required to provide street lighting and traffic signals in public street and sidewalk rights-of-way, including parkways and medians, within the boundaries of the Assessment District. Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of the landscaping, lighting facilities and appurtenant facilities, including repair, removal or replacement of all or part of any of the landscaping, lighting facilities or appurtenant facilities; providing for the life, growth, health and beauty of the landscaping, including cultivation, irrigation, trimming, spraying, fertilizing and treating for disease or injury; the removal of trimmings, rubbish, debris and other solid waste; and the cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti. Servicing means the furnishing of water for the irrigation of the landscaping and the maintenance of any of the lighting facilities or appurtenant facilities and the furnishing of electric current or energy, gas or other illuminating agent for the lighting facilities, or for the lighting or operation of the landscaping or appurtenant facilities. • • City of Hermosa Beach Landscaping and Street Lighting District 2004-2005 Page 5 The plans and specifications for the improvements, showing and describing the general nature, location, and the extent of the improvements, are on file in the office of the City Clerk and are incorporated herein by reference. • • City of Hermosa Beach Landscaping and Street Lighting District 2004-2005 PART B ESTIMATE OF COSTS Page 6 LANDSCAPING AND STREET LIGHTING DISTRICT Proposed Budget - Fiscal Year 2004-2005 • The estimated cost of the operation, servicing and maintenance of the street and sidewalk improvements for fiscal year 2004-2005, as described in Part A, are summarized herein and described below. Lighting and Landscaping Maintenance and Servicing • Median & Pkwy Landscaping Maintenance and Servicing • Lighting Maintenance and Servicing • Tree Trimming 563,896 Administration Costs 22,029 Insurance 39,136 Assessment Proceedings Costs 2,500 Equipment Replacement 33,570 Proposed Capital Improvements - 0 - Expenditures Subtotal 661,131 Appropriation from Fund balance 07/01/04 (61,643) Transfer from General Fund 07/01/04 (141,738) Miscellaneous Revenues (2,750) Total to Assessment 455,000 Fund Balance (6/30/05) —0 - The 1972 Act requires that a special fund be set up for the revenues and expenditures of the District. Funds raised by assessment shall be used only for the purpose as stated herein. A contribution to the District by the City may be made to reduce assessments, as the City Council deems appropriate. Any balance or deficit remaining on July 1 must be carried over to the next fiscal year. • • City of Hermosa Beach Landscaping and Street Lighting District 2004-2005 Page 7 PART C ASSESSMENT ROLL The total proposed assessment for Fiscal Year 2004-2005 and the amount of the total proposed assessment apportioned to each lot or parcel within the District, as shown on the latest assessment roll at the Los Angeles County Assessor's Office, are contained in the Assessment Roll on file in the office of the City Clerk of the City of Hermosa Beach, which is incorporated herein by reference. The description of each lot or parcel is part of the Los Angeles County assessment roll and this roll is, by reference, made part of this Report. City of Hermosa Beach Landscaping and Street Lighting District 2004-2005 Page 8 PART D METHOD OF APPORTIONMENT OF ASSESSMENT GENERAL Part 2, of Division 15, of the Streets and Highways Code, the Landscaping and Lighting Act of 1972, permits the establishment of assessment districts by cities for the purpose of providing certain public improvements which include operation, maintenance and servicing of street lights, traffic signals and landscaping. The 1972 Act requires that maintenance assessments be levied according to benefit rather than according to assessed value. Section 22573 provides that: "The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements? The Act permits the designation of zones of benefit within any individual assessment district if "by reason of variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvements" (Sec. 22574) Thus, the 1972 Act requires the levy of a true "benefit assessment" rather than a "special tax." Exempted from the assessment would be the areas of all publicly owned property in use in the performance of a public function. Railroad and utility rights-of-way are also exempt from assessment. BENEFIT ANALYSIS • Street Lighting and Traffic Signals - The proper functioning of street lighting and traffic signals is imperative for the welfare and safety of the public and property throughout the City. Proper operation, maintenance and servicing of the street lighting system benefits properties within the District by providing proper illumination for ingress and egress and safe traveling at night. Properties within the District also benefit from the proper functioning of the District's traffic signal system. Proper operation of the street light and traffic signal systems is imperative to public convenience, orderly traffic flow, enhanced congestion management and safety. Improved security, fuel conservation, protection of property from crime and vandalism, and reduction of traffic accidents, are special and direct benefits to all properties within the City; lighting benefits are directly related to public safety and property protection and therefore increase property values. • Median and Parkway Landscaping and Tree Trimming - Trees, landscaping, hardscaping and appurtenant facilities, if well maintained, provide beautification, shade and enhancement of the desirability of the surroundings, and therefore increase property value. • • City of Hermosa Beach Landscaping and Street Lighting District 20042005 Page 9 The City maintains trees and miscellaneous shrubbery and landscaping throughout the City. The trees, shrubbery and landscaping are located within the public street and sidewalk rights-of-way, including parkways and medians. These trees, shrubbery and landscaping provide an aesthetically pleasing environment, shade, beautification, and, according to some authorities, air purification and sound attenuation. These positive attributes increase the value of all properties throughout the City. Therefore, all property within the District receive an overall specific and direct benefit from the maintenance and servicing of the street median and parkway landscaping and street tree trimming programs. Special benefits which are received by all parcels in the City are considered to be City-wide Benefits, and the associated Costs of these special benefits are spread equally, based on Equivalent Dwelling Units, to all parcels within the District. All properties in the District benefit from the operation, maintenance and servicing of the street lighting, traffic signals. street median and parkway landscaping and street tree trimming. The degree of benefit to each parcel of land varies depending on its land use and the size of the parcel. If assessments were spread on an individual parcel basis, not considering land use or parcel size, it would not be an equitable method of spread because a single family parcel would pay the same assessment as a 50 -unit apartment parcel or a large commercial parcel. Therefore, the method for spreading the improvement costs, which must be based on special and direct benefit, is on an Equivalent Dwelling Unit (EDU) basis. The EDU method uses the residential dwelling unit as the basic unit and compares other uses to it, as follows: • Residential parcels are assessed based on the number of dwelling units on each parcel, where each residential dwelling unit equals one EDU • Non-residential parcels have been converted into EDU'S, based on engineering judgment taking into consideration the size of the parcel and the amount of frontage along the street. Every parcel is assessed a minimum of one (1) EDU. There are a total of 10,977 EDU's within the Assessment District. ASSESSMENT RATE CALCULATION Based on a budget of $455,000, as shown in Part B of this report, the preliminary assessment rate for FY 2004-2005 is calculated as follows: $455,000 / 10,977 EDU's = $41.45 per EDU The assessment for FY 2003-2004 was $41.45 per EDU. • • City of Hermosa Beach Landscaping and Street Lighting District 2004-2005 Page 10 PART E PROPERTY OWNER LIST A list of names and addresses of the owners of all parcels within this District is shown on the last equalized Property Tax Roll of the Assessor of the County of Los Angeles, which by reference is hereby made a part of this report. This list is keyed to the Assessor's Parcel Numbers as shown on the Assessment Roll on file in the office of the City Clerk of the City of Hermosa Beach. • City of Hermosa Beach Landscaping and Street Lighting District 2004-2005 Page 11 PART F ASSESSMENT DISTRICT BOUNDARY The boundaries of the District are coterminous with the boundaries of the City of Hermosa Beach. A diagram showing the exterior boundaries of the District, the boundaries of any zones within the District, and the lines and dimensions of each lot or parcel of land within the District is on file in the office of the City Clerk of the City of Hermosa Beach, and is incorporated herein by reference. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the Assessor of the County of Los Angeles for fiscal year 2004-2004. The Assessor's maps and records are incorporated by reference herein and made part of this report. F:B95lPWFILESISPECSIengineers report landscape & street light dist 04-05.doc 1 • • May 5, 2004 City Council Meeting May 11, 2004 Mayor and Members of the City Council ORDINANCE NO. 04-1240 - "AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING THE ZONING MAP FROM SPECIFIC PLAN AREA NO. 7 (COMMERCIAL) TO R-2 (TWO-FAMILY RESIDENTIAL) FOR THE PROPERTY LOCATED AT 710 SECOND STREET AND LEGALLY DESCRIBED AS LOT 99, WALTER RANSOM CO'S VENABLE PLACE, AND ADOPTION OF AN ENVIRONMENTAL NEGATIVE DECLARATION." Submitted for adoption and waiver of full reading is Ordinance No. 04-1240, relating to the above subject. At the meeting of April 27, 2004, the ordinance was presented to the City Council for consideration and was introduced by the following vote: AYES: Edgerton, Keegan, Reviczky, Tucker, Mayor Yoon NOES: None ABSENT: None ABSTAIN: None Noted: Stephen 't? Burrell, Cit anager Elaine Doerfling, City Cler 3a 1 2 3 4 s 6 7 9 10 II 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 • r ORDINANCE 04-1240 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING THE ZONING MAP FROM SPECIFIC PLAN AREA NO. 7 (COMMERCIAL) TO R-2 (TWO-FAMILY RESIDENTIAL) FOR THE PROPERTY LOCATED AT 710 SECOND STREET AND LEGALLY DESCRIBED AS LOT 99, WALTER RANSOM CO'S VENABLE PLACE, AND ADOPTION OF AN ENVIRONMENTAL NEGATIVE DECLARATION." The City Council of the City of Hermosa Beach does hereby ordain as follows: SECTION 1. An application was filed by Brennan Development owner of property at 710 Second Street seeking to amend the General Plan Map and the Zoning Map for the subject property. SECTION_2. The Planning Commission conducted a duly noticed public hearing to consider the application for a General Plan Amendment and the subject Zone Change on February 17, 2004, and recommended approval of the requested General Plan Amendment and Zone Change. SECTION 3. The City Council conducted a duly noticed public hearing to consider the recommendation of the Planning Commission on the application for a General Plan Amendment and Zone Change on March 23, 2004, at which testimony and evidence, both written and oral, and the record of decision of the Planning Commission, was presented to and considered by the City Council. SECTION 4. Based on evidence received at the public hearing, the City Council makes the following factual findings: 1. The property contains a single-family dwelling and is designated Commercial Corridor on the General Plan Map, and Commercial Specific Plan Area No. 7 on the official City Zoning Map. The S.P.A. 7 zoning for the site allows continuation or reconstruction of the single family dwelling, but would not permit the development of two units. I 04-1240 • • • • 2. The requested change will reduce the depth of the commercial designated property, as measured from Pacific Coast Highway westward, from 270 to 230 feet, and replace the commercial designation on the subject property to allow residential development for up to two units consistent with the Medium Density Residential classification of the General Plan and the R-2 Zoning district in the Zoning Ordinance. 3. The property at 710 Second Street has been in continuing use for residential since the 1920's. Prior to 1982, the property was zoned residential, as shown on historic zoning and land use maps, which show a commercial depth along Second Street, not including the subject lot, with depths at 230 feet (1956 zoning map) and 110 feet (1943 zoning/land use map). The subject lot, however, was rezoned from R-3 to C-3 in 1982 by the City Council, at the request of the property owner, and the current Commercial Corridor General Plan designation and the S.P.A. 7 zoning were established in 1989 as part of the P.C.H. Multi -Use Corridor study. There is no record of any commercial use of the property, and the result is that the current residential use is nonconforming. 4 The property directly to the south behind the subject lot is zoned R-2 and developed residentially. The property across Second Street to the north Street is designated Medium Density and Zoned R-2, and is developed residentially. The properties to the west are used and designated for residential purposes. SECTION 5. Based on the foregoing factual findings, and the record of decision of the Planning Commission, the City Council makes the following findings pertaining to the Zone Change: 1. The Zone Change will recognize the current land use of the subject property and current market conditions which have not supported or created an interest in expanding commercial development to include this location, and will allow the development of a appropriate residential land use consistent with surrounding 2 04-1240 1 2 3 4 5 6 7 8 9 10 II 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 • properties, and will be consistent with the General Plan Amendment being considered concurrently with the Zone Change request. 2. The subject property to be redesignated is appropriate for residential use as it is abutted by residential uses to the north, west and south, and located in an area, which is predominantly residential in character. A residential use of the subject properties will be more compatible to surrounding residential uses than a potentially more intensive and intrusive use. The redesignation to Medium Density Residential on the General Plan Map and R-2 on the Zoning Map will be consistent with designations to the west and north of the subject property, and will allow two units on the subject property consistent with surrounding residential development. 3. The City Council concurs with the Planning Commission and Staff Environmental Review Committee's recommendation, based on their Environmental Assessment/Initial Study, that this project will result in a less than significant impact on the environment, and therefore qualifies for a Negative Declaration. SECTION 6. Based on the foregoing, the City Council hereby ordains that the City's Official Zoning Map be amended as follows: 1. Amend the Zoning Map by changing the property, as described below and shown on the attached map, from Specific Plan Area No. 7 (S.P.A. 7) to Two -Family Residential (R-2): 710 Second Street, legally described as lot 99, Walter Ransom Co's Venable Place SECTION 7. This ordinance shall become effective and be in full force and effect from and after thirty (30) days of its final passage and adoption. SECTION_8. Prior to the expiration of fifteen (15) days after the date of its adoption, the City Clerk shall cause this ordinance to be published in the Easy Reader, a weekly newspaper of general circulation published and circulated, in the City of Hermosa Beach in the manner provided by law. 3 04-1240 SECTION 9. The City Clerk shall certify to the passage and adoption of this ordinance, shall enter the same in the book of original ordinances of said city, and shall make minutes of the passage and adoption thereof in the records of the proceedings of the City Council at which the same is passed and adopted. PASSED, APPROVED and ADOPTED this 27th day of April, 2004, by the following vote: AYES: Edgerton, Keegan, Reviczky, Tucker, and Mayor Yoon NOES: None ABSTAIN: None ABSENT: None PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: CITY CLERK CITY ATTORNEY 4 04-1240 • May 4, 2004 Honorable Mayor and Members of The Hermosa Beach City Council rte. -/// y Regular Meeting of May 11, 2004 2004 SPECIAL EVENT APPLICATION 1 Recommendation The Parks, Recreation, and Community Resources Advisory Commission and staff recommend that Council approve the AVP Hermosa Open Beach Volleyball Tournament. COMMERCIAL EVENT DATE FEES (est.) AVP Hermosa Open Beach Volleyball Tournament July 22-25 $36,914.00 Background The City works in coordination with event operators to consider the needs of residents and to enhance opportunities for exposure to local businesses. Special events provide residents and visitors with unique recreational experiences that are of intergenerational appeal. The AVP has a long-standing history of producing professional beach volleyball tournaments to large spectator crowds. The Hermosa Open has become a well -anticipated tradition to the local volleyball community. For the past five years the AVP has partnered with IMG to produce the Mervyns Beach Bash in June during the off-season, which encompassed the Hermosa Open. This year, the AVP has proposed a stand-alone "grand slam" tournament during the high -impact month of July. The attached letter of request serves to appeal staff recommendation of adherence to City ordinances. Specifically, event operators are requesting alcohol consumption and food concessions on the beach. The Departments of Community Resources, Police, Fire, Community Development, and Public Works met to discuss both operational and safety concerns pertinent to AVP requests. The minutes of this meeting are attached for perusal. AVP Request Commission Recommendation Event Date July 22-25, 2004 Event Set -Up July 19-21, 2004 Event Tear Down July 26-28, 2004 Commission recommends approval of dates specified for event set-up, implementation, and tear down. Staff has recommended an additional day of tear down to accommodate beach steam cleaning by the County and installation of volleyball courts, once the beach has been cleared. 1 5a Merchandise Sales on the Beach • Per City ordinance 12.20.300, no person shall sell or offer for sale any foods, refreshments, drinks or other goods, wares, or merchandise upon the beach or strand. Commission does not recommend change of City ordinance. The special event policy stipulates sampling of products only, so as not to compete with local merchant sales of product, food, and drink. • The special event policy permits sales on the beach of event -sanctioned AVP merchandise only. • The special event policy permits four (4) additional vendors to sell merchandise on Pier Plaza in association with the event. The Chamber of Commerce does not support sales of merchandise or food on the beach. Alcohol Consumption on the Beach Per City ordinance, 12.20.040, no person shall possess, transport, deliver, sell, give away, purchase, or consume alcoholic beverages on the beach. Commission does not recommend change of City ordinance. Beach Club Membership & Reserved Seating Per coastal commission policy, the AVP cannot charge admission to the proposed event, but may sell preferred seating for up to 24% of the total amount seating capacity. More than 75% of the seating capacity shall be available free of charge for general public use. Commission supports the limit imposed by the coastal commission. Modeling Search The Police Department is opposed to any type of model search, bikini contest, or beauty pageant. Crowd control and safety enforcement in the Pier Plaza and strand areas are most challenging over the holiday and summer weekends. Special events compound efforts required for safety enforcement. Commission supports the stance of safety personnel and does not recommend any activity, such as the model search. Corporate Outing on the Beach (6:30PM— 10:00PM) During the busy summer months, commission recommends closure of all Friday and Saturday beach venues at 6:00PM. Beach activities further tax safety personnel whose primary concern is crowd control in the downtown area. A private corporate outing will invite onlookers and require extra security efforts. Commission recommends AVP utilize one of the downtown restaurants or hotels to facilitate a corporate outing. 2 Fee Waiver Request • Commission does not recommend waiving fees for this commercial event. • AVP is a corporate entity; as such there is no precedence for fee exemption. The majority of fees charged are direct costs to the City. Direct costs are reflective of the four-day event only. • Indirect costs are recovered by the special event permit fee. The special event fees encompass costs associated with interdepartmental senior personnel for planning meetings, event coordination, inspections, site mapping, operational procedures, emergency preparedness, permit processing, traffic control, and communications. Event components are City staff intensive months prior to the implementation phase. Two (2) Street Banners Commission and staff recommend approval of both street Thirty eight (38) Light Pole banners and light pole banners at all locations with the Banners exception of Pacific Coast Highway. • Installation Date: June 28, 2004 • Removal Date: July 26, 2004 • Location: The Strand, Pier Avenue, Hermosa Avenue, and Pacific Coast Highway Attachments: A. 2004 Special Event Master Calendar B. Detailed Event Grid of Information C. Letter of Request D. Site Plan E. Minutes: AVP Operations Meeting F. Contract Respectfully Submitted, Lisa Lynn Recreation Supervisor Ste. n" . Bu ell Cit anager Noted for Fiscal Impact, Finance Director City of Hermosa Bea• • 710 Pier Avenue Hermosa Beach, CA 90254 Telephone: 310-318-0280 or Fax: 310-372-4333 .004VCalendar of Events 2.001 - Visit our wcbsite isitourwebsite at www.hennosabch.orgfor more information about what is happening in Hermosa beach! January No Events Scheduled February Date Name Location CRD t HB Co- Sponsor Non - Profit Comm 2/21/04 Hearts in the Park Sea View Park XXX XXX XXX 2/29/04 Sand & Strand Run Beach/Pier XXX XXX XXX March Date Name Location CR Dept HB Co- Sponsor Non - Profit Comm 3/13/04 St. Patrick's Day Parade/Festival Pier/Plaza XXX XXX 3/20/04 Sand Football Tournament 101° St Beach XXX XXX 3/26/04 Teen Flashlight Egg Hunt South Park XXX XXX 3/27/04 CBVA Volleyball Tournament Beach N. Pier XXX XXX April Date Name Location CR Dept HB Co- Sponsor Non - Profit Comm 4/4/04 OTL Tournament 14th & Beach XXX 4/10/04 Egg Hunt Noble Park XXX XXX 4/17/04 CBVA Volleyball Tournament Beach N. Pier XXX XXX 4/18/04 OTL Tournament 14th & Beach XXX 4/17- 18/04 Hermosa Tennis Classic-USTA Comm. Center XXX XXX 4/24/04 Richstone Center Pass-Thru Strand XXX XXX 4/24- 25/04 Hermosa Tennis Classic-USTA Comm. Center XXX May Date Name Location CR Dept HB Co- Sponsor Non- Profit Comm 5/1/04 Sand Football Tournament 101° St. Beach XXX 5/1/04 Endless Summer Car Show Pier Plaza XXX 5/2/04 Dog Parade & Trick Show Greenbelt XXX 5/2/04 OTL Tournament 14th & Beach XXX 5/15/04 Little League Fundraiser Pier Plaza XXX 5/21/04 Tennis Open Comm. Center XXX 5/23/04 OTL Tournament 14th & Beach XXX 5/29- 31/04 Fiesta Hermosa Plaza/Pier/ Hermosa Ave XXX 5/29-CBVA 31/04 Volleyball Tournament Beach N. Pier XXX 5/29/04 Sand Football Tournament 10th St.Beach XXX Attachment A Revised 4/1/04 June Date Name Location CRD t HB Co- Sponsor Non- Profit Comm 6/5/04 Summer Celebration Valley Park XXX XXX XXX 6/6/04 OTL Tournament 14" & Beach XXX XXX 6/19/04 EVP Pro Am Volleyball Beach/ Plaza XXX XXX XXX 6/24/04 Hermosa Beach Art Walk Pier Ave/CC XXX XXX 6/26/04 Sand Football Tournament 10" St Beach XXX XXX XXX July Date Name Location CRD t HB Co- Sponsor Non - Profit Comm 7/10- 11/04 AAU Beach Volleyball Beach XXX XXX XXX 7/11/04 Sunset Concert #1 Beach S. Pier XXX XXX 7/17/04 Hennessy's Paddleboard Beach/ Plaza XXX XXX XXX 7/18/04 Sunset Concert #2 Beach S. Pier XXX 7/22- 25/04 AVP Hermosa Open Beach/ Plaza XXX XXX 7/24/04 Sand Football Tournament 10" St Beach XXX 7/25/04 Sunset Concert #3 Beach S. Pier XXX XXX 7/29/04 Hermosa Beach Art Walk Pier Ave/CC XXX 7/30- 8/1/04 Surf Festival Beach/Plaza XXX XXX 7/31/04 OTL Tournament 14" & Beach XXX 7/31/04 Fishing Derby Pier XXX August Date Name Location CRD t HB Co- Sponsor Non - Profit Comm 8/1/04 Sunset Concert #4 Beach S. Pier XXX XXX 8/5-6/04 Shakespeare by the Sea Valley Park XXX 8/7/04 So Cal Beach Volleyball Tournament Beach XXX XXX 8/8/04 Sunset Concert #5 Beach S. Pier XXX 8/14 /15/04 Aloha Days Surf Contest & Festival Beach/Pier XXX 8/15/04 Sunset Concert #6 Beach S. Pier XXX 8/20/04 Hermosa Shorts Festival Playhouse XXX --8/26/04 Hermosa Beach Art Walk Pier Ave/CC XXX 8/28/04 Sand Football Toumament 10" St Beach XXX September Date Name Location CR Dept HB Co- Sponsor Non- Profit Comm 9/4-6/04 Fiesta Hermosa Plaza/Pier / Hermosa Ave XXX 9/11/04 CBVA Volleyball Toumament Beach XXX 9/18/04 Calif. Coastal Clean Up Beach/Pier XXX 9/18/04 Sand Football Tournament 14" St Beach XXX 9/28/04 America's Walk for Diabetes Strand XXX October Date Name Location CRD t HB Co- Sponsor Non- Profit Comm 10/1/04 Hermosa Tennis Open Comm Center XXX XXX 10/10/04 Triathlon Hermosa Bch XXX XXX XXX 10/16/04 Pumpkins in the Park TBD XXX XXX 10/16/04 Sand Football Tournament 14" St. Beach XXX 10/30/04 Halloween Howl Clark Bldg XXX November Date Name Location CRD t HB Co- Sponsor Non - Profit Comm TBD Senior Flu Clinic Clark Building XXX XXX 11/11/04 Veterans Memorial Event Comm Center XXX XXX 11/28/04 World Aids Day Event Pier Plaza XXX December Date Name Location CR Dept Co -Sponsor Non - Profit Comm 12/2/04 Holiday Tree Lighting Pier Plaza XXX 12/4/04 Sand Snowman Contest Beach N. Pier XXX 12/11/04 Sea Slug Youth Surf Contest Beach XXX 12/31/04 New Years Eve Celebration Pier Plaza XXX CITYOF HERMOSA BEACH: 2004 COMMERCIAL EVENTS APPLICANT EVP Tour AVP Hermosa Open MESP Marketing EVENT/YEAR Pro Am Beach Volleyball Tournament 41" Year Beach Volleyball Tournament 1° Year in 6. not coordinated in conjunction with Beach Bash Hermosa Beach Triathlon 13'" Year DATES/ LOCATION June 19 Beach July 22-25 Beach/Plaza October 10 Beach/Plaza SET-UP June 18 July 19, 20, 21 October 9 TEAR -DOWN June 19 July 26, 27, 28 October 10 CATEGORY II 111 II ADMISSION CHARGES No No No SHUTTLE BUS REQUIRED No Yes No INSURANCE 2 Million 3 Million 2 Million • FILMING No Yes No SEASON Summer Summer Off -Season FEES (ESTIMATE): Permit Set-up/Tear Down Police Fire/Paramedic CR Staff Public Works Admission Film & Location Business License Banner Co -Sponsor Parking Amp. Permit TOTAL Fees 2,107.00 400.00 414.00 N/A 600.00 N/A N/A N/A 298.00 472.00 300.00 68.00 45.00 $4,704.00 Requested Waivers -0- Fees 15,320.00 1,000.00 3,726.00 2,124.00 900.00 1,950.00 N/A 3,959.00 298.00 472.00 1,000.00 6,120.00 45.00 $36,914.00 Requested Waivers 15,320.00 1,000.00 3,959.00 1,000.00 $21,279.00 Fees 2,107.00 400.00 4,473.00 N/A 600.00 1,500.00 N/A N/A 298.00 N/A 300.00 2,346.00 45.00 $12,069.00 Requested Waivers -0- 'Note: Permit fees a e based upon impact. Category I 51,915.00 per day Category 11 $2,107.00 per day Category III 53,830.00 per day ommisston Attachment B February 18, 2004 City of Hermosa Beach Community Center 710 Pier Avenue Hermosa Beach, CA 90254 Attention: Lisa Lynn Dear Lisa, The AVP is very excited about, the prospect of creating an annual AVP Hermosa Beach Open that will be one of the preiniere beach volleyball tournaments in the world. In ordet to create a world-class event, it is important that the City of Hermosa Beach and the AVP work together to meet the requirements of such an event. This letter will touch upon some of the unique qualities of the AVP event, summarize the benefits that the City: of Hermosa Beach (and its citizens and businesses) will be receiving, set out what services the AVP will be providing and what services the AVP is requesting the City of Hermosa to provide. INTRODUCTION " The AVP would like to establish an annual beach volleyball "Grand Slam" event in Hermosa Beach that will rival, if not surpass, the AVP Manhattan Beach Open. In the past, the AVP has participated in IMG's Beach Bash. Due to conflicts in our respective sponsors, IMG and the AVP have mutually agreed that it is no longer feasible for the AVP to participate in the Beach Bash. However, we strongly believe that Hermosa Beach is the perfect venue for a stand-alone beach volleyball event because beach volleyball is synonymous with the culture of the City. In addition, our event would not restrict access to the beach for as long as the Beach Bash (nine days versus 14 days) and would require less City resources than the Beach Bash. The AVP has experienced an incredible increase in popularity since Leonard Amato purchased the AVP in 2001. Our events attract capacity crowds consisting of both local citizens and visitors, are televised nationally on both NBC and Fox Sports Net, and receive national publicity in such publications and newspapers as Sports Illustrated, USA Today, Los Angeles Times, New York Times among other major publications. We would like to mke the en one f our we need support Hermosa from the City of Hermosa B Beach crown in order for us to achieves this goal.er, Attachment C THE EVENT • Event Date Set -Up: July 19-21, 2004 Event: July 22-25, 2004 - Breakdown: July 26-27, 2004 • Sales on Site Merchandise (Souvenirs) Food and drinks (including water) Beach club memberships and reserved seating up to the limit imposed by , the Coastal Commission, if any. • General Event Activities - Pro Beach Volleyball Tournament - Amateur Volleyball Tournament - PA announcing with emcee Taped and live music - Sampling (Products TBD) - Sponsor Display and Promotion — To include various display tents, interactive areas, banners, flags and inflatables. To also include up to 9 sponsor display vehicles on site. Please note that sponsor sales and activation planning are still in progress, so some on-site sponsor activity/display is TBD. - Television Filming - Radio Remote - Modeling Search (Tentative) — The AVP produced four Sports Illustrated Fresh Faces modeling competitions in conjunction with its tournaments in 2003. Among these tournaments was the Manhattan Beach Open. These promotions were handled in a highly professional manner, added to the overall presentation and impact of the tournaments and were well received by the fans and our host cities. The modeling competition would take place in the early afternoon for about one-half hour on both Saturday and Sunday of the toumament. • Amenities for Corporation Sponsors: The event will be competing with sports such as golf, tennis and basketball for corporate sponsorship support. There is the possibility of the AVP using the Hermosa Beach Open as the host tournament (and Hermosa Beach as the host city) for its annual corporate summit. This summit attracts top executives from some of the biggest corporations in the United States. However, in order to attract such business leaders to take time out of their schedules to attend the event, it is imperative that the event provides these individuals with first-class amenities and activities that compare favorable to other world-class sporting events. Among the amenities and activities that are necessary are the following: Evening Corporate Outing —This activity has proven to make our events especially rewarding and memorable for our event sponsors who are the ones that make the event possible. Such outings entail a low-kcy post event get together on Friday or Saturday evening and include use of the . main volleyball court and VIP arca for volleyball play and hospitality. The get-together would take place in the evening from approximately 6:30 PM to no later than 10:00 PM and would constitute essentially no public impact due to noise. If 10:00 PM is judged to be too late, the AVP would be amenable to a 8:00 PM timeline. VIP Hospitality with beer and wine service - Eveiy sporting event of any stature provides corporate hospitality to its sponsors. Corporations sponsor events in part so they can entertain their important customers and clients at the events. Without hospitality, the AVP event will not be able to attract sufficient corporate sponsors to make the tournament a world- class event. BENEFITS TO TI3E CITY OF JIERMOSA BEACH AVP evepts are unique and offer unparalleled benefits to the host city and to its citizens. The following highlights some of the benefits that the City of Hermosa Beach and its citizens and local businesses will be receiving if the AVP holds a premiere beach volleyball tournament in the city: • Title of e Event: The proposed event will include "Hermosa Beach" in the official title of the Event because the event will be called "The Hermosa Beach Open." While the title may also contain the name of one or more sponsors, "Hermosa Beach Open" will always be included.—what this means is that all displays and mentions of the event On television (including on network television), print advertising and promotion, radio advertising and promotion and otherwise will always include references to Hermosa Beach. (e.g., the "Hermosa Beach Open") • National Television Broadcast of the Hermosa Beach O. en: The proposed Hermosa Beach Open will be televised "live" nationally on NBC on both Saturday, July 22" and Sunday, July 23rd, 2004. We will ensure that NBC shows plenty of "beauty shots" of Hermosa Beach and its pier. The broadcasts will essentially serve as two 90 -minute commercials for the City of us (increases Hermosa benefits exposure isi oris t Hermosa Bea h incrr ase busiine sfor local businesses, nesses, etc) in • National Re ional and Local Ex.osure for the Cit of Hermosa Beach: AVP events receive incredible exposure through local, regional and national broadcast, print and radio media. All of this media for the event will include Hermosa Beach. • Economic Value to the City of Hermosa Beach: In 2003, the AVP engaged a third party (SMRI) to determine the direct economic impact that an AVP event has on a host city. According to SMRI, the City of Manhattan Beach received S1,369,406 in direct economic impact by the AVP holding the Manhattan Beach Open in their community. In addition, Joyce Julius and Associates, Inc. calculated that the City of Manhattan Beach received a total of 58,697,444 impressions through national television, regional television, television advertising, print advertising, radio advertising, posters and flyers, and outdoor advertising and that these impressions were worth a total of S1,679,899. Not included in these numbers arc the additional impressions that the City of Manhattan Beach received through various publicity (e.g., articles reporting on the tournament) regarding the event. The City of Hermosa Beach could expect the same type of economic impact and value if Hermosa Beach hosted the proposed event. • Top Athletic Competition, But Free: Beach Volleyball has been an Olympic sport since 1996 and the AVP features world class athletes such as current Gold Medal favorites Misty May and Kerri Walsh, 2000 Olympic Gold Medalists Eric Fonoimoana and Dain Blanton, three time Olympic Gold Medalist Karch Kiraly, 1996 silver medalist Mike Whitmarsh and Olympians . Holly McPeak, Annett Davis and Jenny Johnson Jordan. • Free Event: Unlike some other cities where the AVP goes (e.g., New Jersey, Las Vegas, Carson), we will not charge for general admission for the citizens of Hermosa Beach to witness such incredible athletes in action. The AVP event will be providing a tremendous public service for the citizens of Hermosa Beach. The event is free, very entertaining, and includes a wholesome family -friendly environment that drives a great many people to Hermosa Beach where they experience a memorable day on a City of Hermosa Beach beach. • Beach Lifestyle Environment; Close Contact With Athletes: The fans love the compelling "beach lifestyle" and enjoy watching great looking athletes and spectators. The fans especially value the accessibility to the AVP athletes and the personal connection that quickly develops with the sport. • City Is Tied To The Event: Cities that host AVP events quickly realize that the AVP delivers a "tent pole" event that communities, fans and their families plan for each year. The Hermosa Beach Open will become the quintessential "tent pole" event. • • "Free" Clinics; Enormous Benefits to Kids: Typical sports athletes are accessible only through special guest appearances at expensive spbrts camps. The City of Hermosa Beach's partnership with the AVP will create a rare opportunity for the kids to enjoy invaluable time with world-class athletes exclusively delivered to them by the City of Hermosa Beach. Each child is "coached" by top AVP professionals on the basics of volleyball. Advanced techniques are also covered for high school players that posses the necessary skill level. No other volleyball camp, clinic or class in the world is able to boast the level of talent associated with an AVP clinic. • Professionally Run Event: The AVP is committed to running events in an exceedingly professional manner. The design of the event, its professional staff and the way the event is produced all contribute to one of the smoothest run professional events of its kind in the country. This leads directly to a very safe event environment that demands minimal government resources to oversee it. Ultimately, the event is a credit to the City of I-Iermosa Beach, the City's Recreation Department and its citizens and local businesses. SERVICES TO BE PROVIDED BY THE AVP • Costs of Event: Except for certain specific services to be provided by the City of I-iennosa Beach, AVP shall be responsible for any and all costs in connection with the Hermosa Beach Open and any qualification tournament in connection with the Open. These costs will include all operational and production costs including stadium bleacher seating, television production, nets, sound equipment, volleyballs, scoreboards, announcer's platform, court. siding, court lines, tents, booths, operational staff, volunteers, entertainment, etc. • Television Exposure: The AVP will agree to televise the Event on either network television (N1BC) or major cable television (with carriage in at least 40 million households) each year and agrees to include "beauty shots" of the City of Hermosa Beach in the broadcasts, as well as numerous audio mentions of the City of Hermosa Beach. The City of Hermosa Beach shall have the right to use clips from such broadcast for marketing and promotional purposes without any charge (other than out-of-pocket costs for editing, transferring, remixing or third -party clearances). • Media Exposure: AVP shall arrange for extensive local media coverage of the Event and will incorporate the City of Hermosa Beach in such coverage. • On -Site Promotion: AVP will provide promotion for the City of Hermosa Beach at the Event itself. Such promotion shall include public address announcements, a display/information booth at the Event to publicize City of Hermosa Beach programs (e.g., beach programs, recreation leagues, etc.), signage opportunities and the right to have a City of Hermosa Beach representative take part in the awards ceremony. • Volle ball Clinics and Exhibitions for Cit Recreation Proorams and/or Local Schools: For the benefit of the City of Hermosa Beach, AVP shall provide the City with a youth beach volleyball clinic at the site or other mutually agreed upon location. The AVP will provide professional athletes to serve as group instructors and inspirational leaders. The clinic will take approximately 2 hours and AVP and its public relations firm will use best efforts to cause local media to cover these youth -oriented activities. The AVP athletes will also provide the children with autographs and photo opportunities. • Opportunity to Serve as Volunteers: AVP will also invite local area children to serve as volunteers at the event. Each volunteer will be provided with an official AVP Staff T-shirt, lunch, beverages, a visor, arid interaction with the players. A special reserved seating section will also be made available during the men's and women's finals for the volunteers (and family). SERVICES TO BE PROVIDED BY THE CITY OF HERMOSA BEACH .As outlined above, an AVP event provides significant benefits to a city. In return, the AVP asks that a city provide a limited amount of services and support in order to ensure that the event is successful for the fans and all parties concerned. Specifically, the AVP requests the following in order to make this event commercially viable: Waiver of Fees In consideration of the previously mentioned benefits the AVP Hermosa Open will bring to the City of Hermosa Beach, the AVP asks the City to waive the following fees that do not represent an actual expense to the City: permit, set-up /.. tear down, film & location and co-sponsor. Most cities that host AVP events . provide significant public resources free of charge to the AVP as part of our agreement to bring an AVP event to their cities. Moreover, in cities where.the AVP is prevented from charging for admission, cities either do not charge any permit fees whatsoever (e.g., Manhattan Beach) or only charge a nominal fee in return for the benefits they are providing the AVP. It is very difficult for the AVP to bring an event to a city without this type of support. For Hermosa Beach, the AVP will reimburse the City for all out-of-pocket expenses associated with the event but requests that the City waive the fees described above. VIP Hospitality In order for the AVP to put on this free event for the citizens of Hermosa Beach, We must rely exclusively upon sponsors to shoulder the significant financial cost of the event. We are competing with other professional sports (golf, tennis, NBA, NFL, etc.) for these sponsorship dollars and we must be able to offer our sponsors the similar hospitality amenities as other major sports. A first-class VIP area allows our sponsors to entertain their key customers and guests in the same fashion as at a Dodger game, Lakers game, tennis toumament or golf tournament. A competitive first-class VIP area includes excellent seating, food, and sponsors products in the hospitality area. The AVP is requesting that alcohol service (beer and wine only) be permitted exclusively in the elevated VIP tent above the north center court bleacher. Such VIP alcohol service would be in a relatively remote area of the event (within the tented area only), restricted to event VIPs only and would be implemented with thefollowing controls: • All eligible VIP's must have a stamp or wristband identifying them as 21 years of age or older. • - The area will be contained within the elevated tent stricture. • No alcoholic beverages will be allowed to be taken outside the designated VIP area. • No alcoholic beverages .from outside of the VIP area may be brought into the area. • Signs will be posted at the entrance/exit and within the VIP perimeter that state "NO ALCOHOLIC BEVERAGES BEYOND THIS POINT". • Additional educational signage such as "Don't Drink and Drive" will be posted in the VIP area. • The alcohol will be served in plastic cups (16 fluid ounces maximum) and will not be visible to the public. • A minimum of three identifiable security guards will be positioned in the VII' area to monitor all activity. A security plan for the VIP area must be approved by the City of Hermosa Beach. The security company must have a California Guard Card through Consumer affairs. • All alcoholic beverage servers must have completed a responsible beverage service course through the ABC. Such VIP alcohol service would allow the Hermosa Open VIP's to enjoy the tournament in a controlled environment in a manner similar to that provided them at other major sporting events. The AVP asks the City to approve alcohol service in the elevated VIP hospitality area only as described above. Food and Drink Sales on the Beach In order for AVP events to be financially viable, it is necessary that the event have the same type of revenue streams available to other sporting events. One of the important revenue streams is concessions. Not only does this help make the event financially viable, but it is also provides a very important amenity to the fans and helps them maximize both their experience and their perception of the event. Virtually every city that the AVP goes to allows the AVP to sell concessions at the event. As a special accommodation to the City of Hermosa Beach in order to protect the interests of the Hermosa Beach business community, the AVP proposes that the AVP will only contract with Hermosa Beach business to handle food and beverage sales at the event. The AVP understands that approval by the City of Hermosa Beach of this concept would be subject to the approval of the Hermosa Beach Chamber of Commerce. Marketing Support . As part of our agreements with host cities, the host cities agree to provide a certain amount of marketing support for the event. Typically, host cities agree to conduct certain mutually approved marketing and promotion activities for the event such as posting of flyers and posters, placement on city website, running of highlight and promotional tape on public service announcement channel, etc.). We would request that the City will provide the same type"of support for our event. Lisa, we are 'very excited about the possibility of holding an annual "Grand Slam" event in Hermosa Beach. The AVP looks forward to bringing the best in volleyball competition and event production to Hermosa Beach year after year while building a tradition and legacy that will stand the test of time. Sincerely Matt Gage Tour Director/AVP MEMORANDUM Date: February 20, 2004 To: Lisa Lynn City of Hermosa Beach From: Matt Gage AVP Re: AVP Ilermosa Beach Open Street and Light Pole Banner Request Lisa, below is the AVP's street and light pole banner request / plan for the AVP Hermosa Open scheduled for July 22-25, 2004. Please let me know if you need any additional information. Thank you. Street Banners (2) 1) Locations— • Aviation and Pier Avenue • Hermosa Avenue and 2nd Street 2) Size - 4' x 40' (two sided) 3) Installation date - Monday, July 12, 2004 4) Removal date - Monday, July 26, 2004 Light Pole Manners (38) 1) Locations • 10 singles on The Strand (14th St. to 11`h St.) • 6 doubles on Pier Ave. ( Hermosa Ave. to Manhattan Ave. ) • 6 doubles on Hermosa Ave. ( North of Pier to 14th St. ) • 6 doubles on Hermosa Ave. (South of Pier to 10`h St.) • 10 doubles on Pacific Coast Hwy. (Between 15th & Aviation) 2) Size - 3' x 7' 3) Installation date - Monday, June 28, 2004 By AAA Flag & Banner 4) Removal date - Monday, July 26, 2004 By AAA Flag & Banner 2004 AVP HERMOSA BEACH OPEN INITIAL SITE PLAN 1/30/2004 14'1 STREET w o F �-• 1 MP 141..•.1.111911 •8 PIER PLAZA STPAMJ • In attendance: Matt Gage Lisa Lynn Chief Gomez Engineer Marks Rick Morgan Mike Flaherty Lt. Jaakola ' Vince Balvin Roy Bronold AVP Operations Meeting Minutes February 25, 2004, 10:00 a.m. Community Center, Room 4 AVP Representative Community Resources Dept. Supervisor Hermosa Beach Fire Dept. Hermosa Beach Fire Dept. Public Works Director Public Works Superintendent Hermosa Beach Police Dept., Operations Parking Enforcement Community Development The meeting began with introduction of staff to Matt Gage. Lisa Lynn stated that our primary reason for this meeting today is to discuss operational components of the AVP event and discuss AVP intent to appeal staff recommendation of adherence to City ordinances. After a brief overview by Matt Gage, each City department will go over any questions or concerns they might have and answers questions from Mr. Gage. Matt Gage presented an action plan and gave a brief overview of the AVP Hermosa Open which will be a four-day event, Thursday through Sunday, July 24 — 27, 2004. Set-up would begin Monday of that week and continue over three days and probably carry over into Thursday. Thursday will be for amateur qualifiers with the pro event running Friday through Sunday with NBC televising Saturday and Sunday. Breakdown will begin after the last event. Bleacher breakdown; however, will probably begin on Monday and continue through Tuesday. Fire Department • Aaron Marks, Fire, had concerns regarding the bleachers. Matt Gage stated that he was still bidding it out. In the past they have used Brown United and there are five or six different companies bidding now. Roy Bronold, Planning. suggested to Matt Gage that we [the City] come out and take a look at what kind of bleachers the perspective company would provide for him. This would help to let him know what's safe and what's not acceptable by us. He stated that last year we spent a lot of City labor and time going out to keep re -inspecting the bleachers and trying to patch them up. It became a kind of a tidal wave to try and stay in front of and we'd like to prevent this. Matt Gage stated that the intention is to use metal bleachers and he is negotiating with the company that did the Beach Bash last year and will ask about all metal bleachers when he talks to them. Attachment E Roy Bronold replied that they're really good people but we were concerned with some minor safety and clean up issues. Lisa questioned how the VIP Section is going to be sectioned off. Is it similar to IMG's set-up, is it the two-tiered VIP section? Crowd control is always a problem in this area. Matt Gage said that it's basically the same as the Manhattan Beach Open. It goes straight from the bleachers on to the VIP area and hack, so thcy'.re attached. There is stairway access from the rear, up into the VIP area and its height is 26'. Lisa expressed concern regarding security, because the Manhattan Open VIP section was separated by others with only a dangling rope. Aaron Marks stated that occupancy load to be enforced. For the bleachers we have an upside and downside for flow of pedestrian traffic which works great for large crowds. Security guards will be needed to enforce this on each stairway. This is a -major issue and works great with good signage. All enclosed tents, will also have an occupancy load. Aaron then questioned the two stages shown on the event plan. Matt Gage said that the second stage is only a PR stage, 4 feet high. Aaron told him that if it is shorter than 4', no railings are required. The big stage is not a viewing platform; it is for talent, MCs, and the players only. No friends or family, etc are permitted. Aaron questioned the use of walkways. Matt explained that depending on the company they use, the walkways are usually 4X8 plywood, all nicely connected. Basically they help control the flow around the site so people actually know which way they're going and they can see how to get from one place to the other. Even though the railings only 4' wide, people actually use it and it is also wheelchair accessible. Aaron told Matt that he, along with Roy and the event's safety engineer, will walk on them, the same as the bleachers to ensure public safety. The event inflatables, anything that's been tied down into the sand with stakes, have to be barricaded somehow. The spikes cannot - be left standing alone in the sand. Aaron questioned the use of jumbo tron videos. Matt said that they were talking about it but haven't got any at present and when and if they do it may be part of the stage ensemble. Aaron brought up the requirements if they get approval for food on the beach. They will be responsible to follow the same rales as the vendors. If they are having food, they need to have flooring and each vendor must have their own fire extinguisher with up-to-date service. Aaron inquired as to placement of their generators. He stated that last year IMG put theirs on the flat level of the pier, but that won't necessarily be available this year pending construction. He also said that the TV truck might be a problem given the area shown on the action plan. Matt said that location indicated on the map was there just to show you their equipment and there are.other options; it's not definite. Rick Morgan, Public Works, talked about the demo work on the Pier head stating that the lifeguard stand will also be under construction along with the bathroom area. Aaron suggested putting the generators behind the construction fences. He also stated that all cables have to be buried sufficiently. Where they go over concrete or pavement and where the public has access to them, it has to have OSHA approved bridges (plastic • coverings). Roy told Matt that he will have to pull permits (no fee) to inspect cables, generators, lighting and underground lines, connections, groundings, etc. I -Ie needs to have a plan showing where the generators are going, where grounding stakes are going, and any festive lighting etc. in order to send inspectors out for approval. Aaron asked when Matt would like inspections to begin and they agreed on 7:30 — 8:00 starting Thursday. Matt understood that once the venue is built there is an inspection every morning before opening. Lisa stated if there are vendors on Thursday, we need to do an interdepartmental inspection on Wednesday afternoon. The regular morning inspection happens each day thereafter before the venue opens. Security guards must man each entrance until sign -off by City fire engineer and AVP safety officer occurs. Matt stated that his security staff is always there 11/2 hours before the start of the event. Aaron spoke regarding the cameras being used during the event. Matt stated that set up might be Friday evening but more likely Saturday morning. Aaron told Matt that no one can be on the platforms (T's) for the cameras. We also need to know where still photographers are going to be. The bleachers need to have a restricted area that cannot be accessed from underneath and mesh netting is needed for this. Aaron spoke as if Matt got everything approved. If so, we require two Field Safety Officers and two paramedics. They provide all public medical attention and crowd control in the aspect that they let security know that they need to clear the aisles, stairs, etc. They are not going to clear people; security is to do that. There should be nobody in the aisles and no one sitting on the rails. Public Works Mike Flaherty gave Matt a rundown on the situation regarding banners and light pole ads. Cal Trans own the poles on PCH and will not allow any commercial banners. We have several sites around the city that might be used by AVP. There are two locations that need to have the banners no bigger than 3 X 30 and these can be made out of vinyl. The other locations can accommodate 4 X 40 but they need to be made out of mesh material. Our banner requests for this year are numerous so decisions need to be made quickly. Mike told Matt that cleanup for the event should be a professional cleanup company that will take care of everything from the beginning to the end of this operation which includes beach cleanup, strand cleanup, and surrounding area cleanup. They need some kind of equipment for parking lot cleanup (power sweeper). Volleyball removal and replacement is very important. Mike would like the name of the person hired and what he is going to do with the poles and nets when he puts them back. We have to make sure he puts them back in the sante location. The lifeguards have requested that we not put then in certain spots, and they have to be certain distances from the wall. Lisa stated that we also need to know where the poles and nets are going to be stored because sometimes they are just left underneath the pier. She recommended utilizing the lifeguards locked storage area at the Pier I -lead. She suggested Matt Gage contact Bill Sigler regarding court removal services. Mike told Matt that we need a traffic plan that also involves the Strand. There needs to be a plan illustrating what they do to come on the Strand, how they shut off the pedestrian flow, and we're suggesting that the plan show closure of the Strand from 1401 to Pier Avenue while off loading and on loading. They're going 'to have to have someone to man the barricades and prevent people from getting inside those off loaded vehicles and so forth. The traffic control plan also includes usage of Lot B. We want to make sure that whatever vehicles are coining in on that side, we have the right routes to get there. The TV truck can't be on the west side of the Strand. The Beach Hotel is the best bet. They're going to have to fly the cables from 13" Street. NBC will come in Saturday morning and leave Sunday, late afternoon. AVP is responsible for steam cleaning with an estimated $2,000 cost for Public \Yorks. All other cleanup costs belong to AVP and they are to get their own clean up companies. Aaron was concerned about valet parking. Lisa has addressed this issue with the AVP and they have agreed to valet parking in Lot B only. Mike told Matt that he needs a traffic plan by a certified traffic engineer that includes 1) pedestrian affairs, 2) streets coming off Hermosa, 3) what type of barricades to be used, and 4) the type of closures for bicycles and pedestrians during the movement of vehicles on the strand. Police Lt Jaakola stated his major concerns as: 1) Security Guards — They are to be unarmed at all times. 2) Modeling Contest — There will absolutely not be a modeling contest. This will not be tolerated by Police. • • • 3) Alcohol (if ordinance is turned over) — No alcohol before noon and then only beer and wine. There is to be no over serving whatsoever. This is to be closely monitored by security people. 4) Moving Equipment Across the Strand — There must be sonic kind of flagman there absolutely all the time. 5) Two officers per day on Thursday and Friday, and four on Saturday & Sunday. Matt stated that Thursday is only a qualifier, amateurs and their families, nobody really goes. The VIP area would not be open at this time. The special event area will still be under construction but there might be vendors in the afternoon. Lisa reminded Matt that the area needs to be either open or closed. There is no gray area here. There cannot be construction and vendors open for business at the same time. If construction is still happening on Thursday, the Center Court area and vendors may not be open for spectators. Construction areas must be adequately fenced off Jaakola stated that he could do with no officers on Thursday if it is basically going to be empty. ,Lisa spoke to the fact that the kids are on vacation. This is a busy time of year, and once word gets out, people flock to the beach for "freebies". Jaakola said that a fence should be surrounding the construction area. Parking Enforcement Vince spoke to the fact that when parking the vehicles in Lot B on Sunday evening there should be a fence around it. Flaherty told Matt that they could use the City yard if needed. Matt stated that they have a warehouse in Gardena and they will be coming from there. Vince said to post no parking signs (Lot B) a couple of days before the event and then repost as necessary. Lisa brought up the fact that the Sunset Concerts will be happening that Sunday evening and will be using Lot B. It will be easier for AVP to load -in on Monday morning. There will be shuttle service from Mira Costa to 14`x' Street (include this in traffic plan). A 24 -passenger vehicle is best as a shuttle. The barricades for bicycles need to be - ready for use and AVP would keep barricades in their compound and responsible for putting them out each morning. Lisa reminded Matt that there may not e any variance to the shuttle bus route. Buses are permitted on Aviation, PCH, Pier and Hermosa Avenue only. Residents are intolerant to any deviation from this plan. Community Development Roy brought up the issues of disability access stating that "temporary events" are a hot topic and there are new requirements, including sight facilitation, is a factor. They have to be completely accessible, they have to have a perfect line of sight without anyone being able to stand up and block their views from any locations. Lisa mentioned the fact that we have two sand \vheel chairs, but Roy stated it was stricter than that. There needs to be adequate signage for parking. In the event, you have to be sure to protect the handicap spots that are directly kept open for them, no cameras, nothing being able to be placed in those areas. Roy stated he would fax all the information to each department. I -Ie also stated that he needs a bleacher plan, something from the fabricator, or supplier stating stair details, stability engineering, etc. on your specs and an engineering plan. 1 -le will also send this additional information to all departments. The meeting concluded at 11:45 am 1 CITY OF HERMOSA BEACH ASSOCIATION OF VOLLEYBALL PROFESSIONALS COMMERCIAL EVENT CONTRACT 1 This contract is entered Into on May 11, 2004, at Hermosa Beach, Califomia by and between the ASSOCIATION OF VOLLEYBALL PROFESSIONALS (AVP) and the CITY OF HERMOSA BEACH (CITY) with regards to the AVP — Hermosa Open on JULY 22-25, 2004. FEES Permit fee shall be $3,830 per day, plus set up/tear down fee of $200 per day and other CITY fees as required. The $500 application deposit will be applied toward the permit fee and will be refunded onlv if the permit request is denied by CITY. All predetermined costs/fees shall be paid two weeks prior to the tournament. All unanticipated costs incurred by CITY on behalf of the tournament shall be paid within 15 days of receiving an invoice from CITY. LOCATION O On Beach and North of the Pier o Pier Plaza o Toumament operations and staging are subject to change if necessary SECURITY CITY shall establish a command post in the immediate vicinity of the toumament. The command post shall be staffed at all times with one (1) representative of the Hermosa Beach Police Department and one (1) representative of AVP. AVP shall provide no less than six (6) unarmed security officers. Said Officers shall wear identifiable uniforms that indicate a separate identity from other tournament staff. A representative of the security staff shall meet with the Hermosa Beach Police Department Watch Commander prior to the toumament for a pre -event briefing. The private security staff shall be responsible primarily for informing spectators of CITY'S alcohol ordinance. CITY shall provide Officers for the event as follows: Two (2) Officers each day of the event, or as many Officers as deemed necessary by the Police Chief. CITY shall provide Fire/Paramedic personnel for the event as follows: Two (2) Fire/Paramedic each day of the event, or as many Fire/Paramedic deemed necessary by the Fire Chief. Cost of Officers and Fire/Paramedic personnel shall be assumed by AVP. ATTACHMENT F • • SET-UP • All event personnel and construction crew members must wear orange safety vests or orange t -shirt at all time during set-up and tear -down. Venue site will be closed if this procedure is not adhered to. • All vehicles entering and exiting the Strand must have an orange -vested crew member in front and behind each vehicle while it is in motion. EVENT OPERATION • The venue will not open until the fire Inspection has passed and Fire engineer has signed off on inspection sheet. • AVP is responsible for securing site and disallowing entrance to the public until inspection has passed each day. CLEAN-UP AVP shall use a professional maintenance service to clean the following areas each day of the tournament: • The Beach and Strand (impacted area) • . Pier Plaza (impacted area) The maintenance service shall be responsible for hauling the trash outside the CITY following the tournament. AVP shall provide additional trash receptacles at the following locations: • Beach (impacted area) • Strand (impacted area) • And, additional trash receptacles as CITY requires. AVP shall use Consolidated Waste to provide: One (1) 30 yard rolloff trash bin on 11th Street at Beach Drive and six (6) portable toilets that includes one (1) handicap toilet at the base of the Pier on the south side. CITY staff will determine if additional toilets are needed. AVP shall take necessary steps to encourage participants and require sponsors to utilize recycling bins for appropriate materials. AVP shall make arrangements for such bins. LOS ANGELES COUNTY DEPARTMENT OF BEACHES AND HARBORS SERVICES CITY shall make any necessary contacts on behalf of the event with the Los Angeles County Department of Beaches and Harbors. AVP shall assume all costs for any additional lifeguards each day of tournament if required by Los Angeles County Lifeguards. If AVP desires any County services, they must process their request through CITY. Any costs for County services will be bome by AVP. 2 INSURANCE At least ten (10) days prior to the event, AVP shall provide CITY a Certificate of Insurance providing personal injury and property damage liability insurance naming CITY, and County of Los Angeles, their officers, employees and agents as additional insured with a minimum coverage of $2 million combined single limit coverage with $4 million In excess liability. Insurance is to be placed with Insurers with a current AM Best's rating of no less than A:VII. Said insurance shall not be canceled or altered without 30 days notice in writing to CITY and County. AVP insurers shall be primarily responsible for any and all liability resulting or arising from the performance of the contract and CITY and County and their insurers shall not be required to contribute. For insurance purposes, the event area shall be defined to include any and all areas occupied or affected by the event. AVP agrees to defend, indemnify, and hold CITY and County of Los Angeles harmless from and against any and all liability and expense, Including defense costs and legal fees, caused by the negligent or wrongful act or omission of AVP, its agents, officers and employees, including, but not limited to, personal Injury, bodily injury, death and property damage. CO-SPONSORS A fee of $100 each shall be charged for all co-sponsors; with each co-sponsor permitted one display booth. All co-sponsors must meet with CITY approval prior to event. ADVERTISING AVP shall be required to make announcements informing spectators of CITY'S alcoholic beverage ordinance as deemed necessary by Hermosa Beach Police. Signage regarding CITY'S alcohol ordinance shall be required by AVP. CITY staff shall determine criteria for size, wording and locations for postings. All sponsor signs, props, product facsimiles, etc. deemed necessary by AVP to identify the event, shall be approved as to location and content by CITY. CITY will not unnecessarily deny said approval and will not curtail certain constitutional rights of AVP. CITY shall permit two street banners to be posted for tournament. Cost of installation shall be the responsibility of AVP. CITY shall permit AVP to display six (6) large replicas of their product. CITY staff shall have final approval of said replicas and determine location. Vehicles parked within the venue for sponsorship display must be limited to nine (9) in number and site location approved by City safety personnel. PARKING AVP shall be required to post temporary "No Parking" signs 24-72 hours in advance of event (as directed by CITY), and be responsible for the removal of signs on final event day. AVP shall use plastic cable ties to secure the signs. AVP shall be required to make announcements indicating: 1) where there is free parking; and, 2) that CITY will strictly enforce all traffic and parking regulations. 3 • • AVP shall provide a shuttle bus service from a major satellite point(s) on the outskirts of or outside of CITY. AVP shall provide directional signs and advertisement which shall be approved in advance by CITY. Information regarding shuttle bus service shall be included in all tournament advertisements. At no time may AVP block emergency vehicle access. Parking privileges may be revoked at anytime by CITY. SPECIAL EVENTS CITY shall review all requests for any special events to be held as part of the toumament. CITY shall have the right to deny all requests. CITY Council must approve any/all requests for bands/concerts prior to the event. ADDITIONAL PROVISIONS/RESPONSIBILITIES OF CITY CITY reserves the right to use the stadium for civic or recreational events or activities. CITY shall allow AVP the opportunity to sell official AVP toumament concession items pursuant to certain conditions: • No food or beverage concessions shall be permitted on the Beach or in the Pier Plaza area, • Free sampling booths will be permitted on the beach, per CITY conditions and Health Department approval; and, • All concession items must be approved by CITY prior to event. ADDITIONAL PROVISIONS/RESPONSIBILITIES OF AVP AVP shall be responsible to obtain all necessary County and State health permits as required. AVP will be required to obtain an amplification permit from CITY. Event shall be conducted in compliance with CITY Noise Ordinances. Ordinances are on file at the Department of Community Resources. AVP will be solely responsible for event management. AVP shall be responsible to protect the lower Pier (plaza) surface per the Department of Public Works. AVP shall provide barricades and cones for use at pre -approved street closures and other areas as deemed necessary by CITY staff. AVP shall designate area for spectators to store alcoholic beverages. AVP shall maintain public access openings on the Strand Wall (Pier). AVP will abide by any additional policies or appropriate fees as established by CITY. AVP shall be responsible for all prize money, equipment, sound system and personnel necessary for conducting said tournament. • • AVP shall set up/tear down between the hours of 8:00 a.m. and 9:00 p.m. on scheduled days. At CITY'S option, AVP is required to display and permit CITY representatives to present a perpetual trophy to toumament winners following the finals. CITY RESERVES THE RIGHT TO AMEND AND/OR TERMINATE THIS CONTRACT AT ANY TIME. CITY OF HERMOSA BEACH Mayor Date APPROVED AS TO FORM City Attorney Date DEPARTMENT OF COMMUNITY RESOURCES Director AVP Date Chief Operating Officer Date ATTEST City Clerk Date 5 • • Page 1 of 1 Lisa Lynn From: Carla Merriman [Carla@hbchamber.netj Sent: Wednesday, March 03, 2004 4:16 PM To: Steve Cc: Lisa Lynn Subject: AVP Request for Food and Vendors on the Beach I've checked with our Executive Committee, and the chamber does not support the AVP having food served and merchandise sold on the beach during their event. The Chamber supports events that bring business into our town's restaurants and shops. The AVP, according to Dave Williams, wants to keep the audience out on the beach so that NBC considers the event well attended. This strategy is contrary to bringing business to our merchants. I have put in a call to tell Dave our decision. If the AVP wants to do an event without food and retail on the beach, the Chamber will support them. Dave mentioned that he would ask Henesseys to do the food with whatever other restaurants want to participate, but our establishments are not set up for that kind of carry -out and are not staffed to do this. The bottom line is that events are good for Hermosa when Hermosa businesses reap a profit. We believe that granting the AVP's request would also set a dangerous precident and other events might want to do the same thing. Do you need anything formal from us? Should we go to the Parks and Rec meeting or to Council? Carla Merriman Executive Director Hermosa Beach Chamber of Commerce & Visitors Bureau 1007 Hermosa Avenue Hermosa Beach, CA 90257 310.376.0951 Tel. 310.798.2594 Fax In /n(IA 4 • • Hermosa Beach Police Department • Operations Division Memorandum Date: 3-2-04 To: Lisa Lynn, Community Resources From: Lt. Lance Jaakola Re: AVP Model Search Lisa, This is a follow up memo to the meeting of 2-25-04 regarding the AVP Hermosa Open. The Hermosa Beach Police Department strongly opposes the "Model Search" contest proposed by AVP officials. In years past, these beauty contests involving bikini clad women on a stage have contributed to violent confrontations between police and intoxicated spectators. It has been my experience that contests such as this provoke inappropriate and disruptive behavior from groups of young men who may not even be interested in the AVP event. This then causes police officers to have to deal with these unruly subjects, leading to possible conflicts. I know that the current AVP leadership has stated that the event would be run in a classy, professional manner. But experience has shown me that despite the best intentions of the organizer some of our rowdier local subjects could easily use a contest like this as an excuse to disrupt the event and ruin it for spectators who are genuinely interested in it. Again, the Hermosa Beach Police Department is strongly opposed to the "Model Search" contest at the AVP. Respectfully submitted, Lt. Lance Jaakola Hermosa Beach Police Department Operations Division I'iRR 0G 'Ci 11:iYrci Cii=r 1-; ;1:;: -+ii,,., .N so. c'1LIFORV% City Hall 1400 Highland Avenue • Manhanan Beach, CA 90266-4795 Telephone (310).802-5000 January 2.1, 2004 FAX (310) 802.-5001 TDD (310) 546.3501 RIVISED BILLING AVP AUGUST 4 -14, 2003 DEPARTMENT CHARGES POLICE DEPARTMENT FIRE 'DEPARTMENT PUBLIC WORKS DEPARTMENT t'^"sc--• PARKING AND RECREATION $9457.21 5615.00 53711.13 TOTAL DUE $32,625.34 Fire Department Temporary Facility Address: 1599 Valley Drive, Manhattan Beach, CA 90266 FAX (310) 802-5201 Police Department Temporary Facility Address: 1501 N. Peck Ave., Manhattan Beach, CA 90266 FAX (310) 802-5101 Public Works Department Address: 3621 Bell Avenue, Manhattan Beach, CA 90266 FAX (310) 802-5301 Visit the City of Manhattan Beach Web Site at www.cirymb.info w 2004 AVP HERMOSA BEACH OPEN INITIAL SITE PLAN 1/30/2004 BEACH DR BEACH HOUSE STRAND T TV IMOCIONI. BEACH DR STRAND PIER PLAZA STRAND 11.1,0001 • Steve Page 1 of 1 s////CY From: Mike Lavin Sent: Monday, May 10, 2004 4:19 PM To: Steve Cc: Lance Jaakola Subject: Beer Garden at the AVP Steve, I am not opposed to a special event having a beer garden on the beach. While I strongly support our ordinances that prohibit drinking on the beach, strand and in public, I realize that there can be events where under the right circumstances where exceptions can be made. I believe a good case in point is the beer garden operated by the Chamber of Commerce in Lot A during the Fiestas on Memorial and Labor Day weekends. The beer gardent is well confined, very controlled and maintained and they provide good security. If the AVP were to do something similar with the same type of control, I am sure that it could operate well and not cause any problems. Strict attention must be paid to the proper occupancy of the venue, the restriction of minors from the beer garden and making sure that patrons are not overserved. Mike Lavin 5/11/2004 • • City of Hermosa Beach DATE: May 6, 2004 TO: Mayor and City Council FROM: Steve Burrell SUBJECT: AVP — Additional information for City Council consideration for AVP Hermosa Open event I have attached a letter from the AVP that clarifies their application and adds the performance of a band during the tournament at appropriate times, adds additional comments concerning the request for a reduction in the fees charged and changes the request to sell beer on the beach so that it is an activity of the Hermosa Beach Education Foundation as a non-profit organization. Staff will review these changes and prepare a report for the meeting. SUPPLEMENTAL 5a INFORMATION 0 75-06-2004 02:61pm From-AVPFAX • May 6, 2004 3104266010 • Association Volleyball Professionals Inc. Matthew Gage 6100 Centel Dnve. Sante 900 Los Angeles, CA 90254 (310)426-7108 Fax (310) 426-8010 Steve Burrell City Manager City of Manhattan Beach 1315 Valley Drive Hermosa Beach, CA 90254 Dear Steve, T-486 P.002/003 F-543 Steve, the AVP asks that you incorporate the requests detailed below into the AVP's overall proposal for the 2004 AVP Hermosa Beach Open scheduled for July 22- 25, 2004. Beach Concert The AVP would like to have a concert on the beach that would take place on the event's "stadium" coup. The concert would last approximately onc: hour and would take place on Saturday between the hours of 4:00 PM and 6.00 PM. The band would be Sugar Ray. Sugar Ray plays easy listening, beach -style music that is itt keeping with the beach life style. The AVP feels this musical component will be an excellent addition to the tournament that will provide an even more entertaining event for the City of Hermosa Beach. The AVP asks that a Beach Concert as described be approved for the 2004 AVP Hermosa Beach Open. Beer Garden The AVP would like to have a beer garden on the beach for the benefit of the Hermosa Beach Education foundation. The beer garden would be located within the footprint of the tournament Of course all recommended or mandatt.d procedures by the State of California ABC and the Hermosa Beach Police Depanmmt would be put in place and strictly followed. The AVP would work closely with the Hermosa Bach Education Foundation regarding the planning and implementation of the beer garden. All proceeds (100%) would go to the Hermosa Beach Education foundation. The AVP asks that a beer garden as described be approved for the 2004 AVP Hermosa Bach Open, 5-06-2004 02:51pm From-AVPFAX • 3104268010 • T-486 F.003/003 F-543 The AVP appreciates this opportunity to present t1e above requests It is always the AVP's goal to present the highest quality event of which we are capable The approval of these requests would enable the AVP to present such an event. Thank you and please feel free to call me if you have the need for any additional information. Sincerely, Matt Gage Tour director/AVP • 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 • • RESOLUTION NO. 94-5708 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING SECTION 21-23 OF THE MUNICIPAL CODE TO ALLOW CONSUMPTION OF ALCOHOL AT PUBLIC OUTDOOR FACILITIES SUBJECT TO A PERMIT. WHEREAS, the City Council adopted an amendment to the Municipal Code Section 21- 23 to allow for the consumption of alcohol at public outdoor facilities subject to permit by the City Council; and WHEREAS, Section 1(h) requires that guidelines for permits and delegated authority for their issuance shall be adopted by the City Council; and WHEREAS, the ordinance specifies that application for said permits shall be made only by qualified non-profit organizations; and WHEREAS, the City Council requested that only certain outdoor areas be authorized for alcohol consumption; and WHEREAS, the City Council requested clarification on policies for alcohol consumption in public buildings. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Hermosa Beach, California approves the attached guidelines which shall be used by the Department of Community Resources; the Parks, Recreation and Community Resources SUPPLEMENTAL 5a INFORMATION -4 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 • • Commission, and the City Council in issuing permits for the consumption of alcohol in public buildings and outdoor areas. PASSED, APPROVED AND ADOPTED this 25th day of October, 1994. PRESIDENT, of the City C ATTEST: • APPROVED AS TO FORM (K.A. 1-01, , and MAYOR of Hermosa Beach, California CITY CLERK CITY ATTORNEY • • • I GUIDELINES FOR THE CONSUMPTION AND SALE OF ALCOHOL IN CITY BUILDINGS, PARKS AND OUTDOOR AREAS The policy guidelines below shall be used by the Department of Community Resources in issuing any and all permits that include a request for the consumption of alcohol in City parks, buildings and outdoor areas: 11. Public Buildings: 1 A. Private parties / Commercial groups: Individuals and groups requesting the use of public buildings for private parties can serve (but not sell) alcohol at approved functions. Approval shall be made through the Department of Community Resources subject to all of the terms and conditions of our facility reservation policies. B. Non-profit Organizations: Officially registered non-profit organizations requesting the use of public buildings can serve alcohol at approved functions. Subject to the issuance of an ABC permit, the Department of Community Resources may approve events that include the sale of alcoholic beverages in public buildings subject to all of the terms and conditions of our facility reservation policies. C. City functions: Officially sponsored City functions are subject to the same terms and conditions as listed for non-profit organizations. 12. Outdoor areas: 1 A. Private parties / Commercial groups: Shall be prohibited from applying for the use of any outdoor facility or park that would include the consumption or sale of alcohol. B. Non-profit organizations: Officially registered Hermosa Beach -based non-profit organizations (see definition in item E below) may apply to the Department of Community Resources for the use of any outdoor area listed under item D below for any event that includes the consumption or sale (subject to ABC approval) of alcohol. Application for this use shall be made as part of a special event permit application which shall be subject to review and approval by staff and the Parks, Recreation and Community Resources Commission. Appeals may be made to the City Council whose decision is final. C. City functions: Officially sponsored City functions are subject to the same terms and conditions as listed for non-profit organizations. D. Approved locations: Subject to review and approval, the outdoor areas listed below are approved for events that may include the consumption or sale (subject to ABC approval) of alcohol: Pier Avenue from Hermosa Avenue to the Strand. Clark Stadium Field. Hermosa Valley Park. South School Park. Community Center grounds. E. Hermosa Beach -based non-profit organizations: Shall be defined as officially registered non-profit organizations with a non-profit identification number whose address is in Hermosa Beach. Exceptions may be made for non-profit organizations that are based outside of the City but who provide direct services to Hermosa Beach residents. All applicants are subject to the terms and conditions listed in applicable Facility Reservation and Special Event Policies and Ordinances including fees and insurance requirements. All applicants are subject to regulations and must comply with all requirements from the Department of Alcohol Beverage Control. All applicants agree to be fully responsible for ensuring that event participants and organizers are not served excessive amounts of alcohol and do not endanger themselves and/or others by operating a motor vehicle under the influence of alcohol. All applicants agree to be fully responsible for ensuring that no person under the age of 21 can purchase or drink alcohol at the event. Adopted by City Council on October 25, 1994 STATE OF CALIFORNIA COUNTY OF LOS ANGELES CITY OF HERMOSA BEACH I, Naoma Valdes, Deputy City Clerk of the City Council of the City of Hermosa Beach, California, do hereby certify that the foregoing Resolution No. 94-5708 was duly and regularly passed, approved and adopted by the City Council of the City of Hermosa Beach at a Regular Meeting of said Council at the regular place thereof on October 25, 1994. The vote was as follows: AYES: Bowler, Edgerton, Oakes, Reviczky, Mayor Benz NOES: None ABSTAIN: None ABSENT: None DATED: October 26, 1994 Deputy City Clerk • • FACSIMILE COVER SHEET AND MESSAGE Total number of pages including this cover sheet 1 Date: TU 5-11-04 Time To: City Council, City of Hermosa Beach Fax: (310) 372-6186 Voice: (310) 318-0216 From: James Lissner, Hermosa Beach, CA 90254 Fax: (310) 376-2287 Voice: (310) 376-4626 Venue: COUNCIL MEETING OF 5-11-04, ITEM 5(a), BEACH VOLLEYBALL Subject: BEER ON BEACH - YES - FOR A FEE Councilmembers: Please approve the AVP's request for beer on the beach - but only for a fat contribution, at least $40,000 guaranteed, to the Ed Foundation or other local non-profit. Please do not sell our beach ("the best beach in the US") cheap. Thank you, 9? - Important: The pages comprising this facsimile transmission contain confidential information from James Lissner. This information is intended solely for the use of the individual or entity named as the recipient hereof If you are not the intended recipient, be aware that any disclosure, copying distribution, or use of the contents of this transmission is prohibited. If you have received this transmission in error, please notify us by telephone immediately so that we may arrange to retrieve this transmission at no cost to you. SUPPLEMENTAL SGL • erd -5/doV Honorable Mayor and Members of the Regular Meeting of Hermosa Beach City Council May 11, 2004 SUBJECT: TEXT AMENDMENT 03-3 — TO CLARIFY THE DIFFERENCES BETWEEN SNACK SHOPS AND RESTAURANTS Planning Commission Recommendation: That the City Council amend the snack shop definition, as previously recommended, by introducing the attached ordinance. Background: The Planning Commission previously recommended adoption of a text amendment to clarify the definition of snack shop in order to differentiate it from restaurants. Clarifying the difference between a snack shop and a restaurant is important as it affects the required parking for the business. A restaurant is required to provide 10 spaces per 1000 square feet of floor area and a retail shop is required to provide 4 spaces per 1000 square feet of floor area (or 3 per 1000 in the downtown). In many instances a business cannot provide all parking on site, and the parking can only be satisfied through approval of a Parking Plan by the Planning Commission to accept in -lieu parking. Since payment of in -lieu parking fees is a major cost for a business, the Planning Commission directed staff to revise the definition to eliminate ambiguity. On February 10, 2004 the City Council considered the recommendation of the Planning Commission to clarify the definition of snack shop to differentiate it from restaurants, and text changes to clarify when to apply the reduced parking requirement for snack shops. The Council had concerns with the recommendation, specifically noting the provision to preclude table service. The Council referred the matter back to the Planning Commission for further review and recommendation. On March 16, and April 20, 2004, the Planning Commission, based on the suggestions of the City Council, reconsidered their previous recommendations. The Commission discussed the issue of table waiter/waitress service, and considered other options to more clearly distinguish the attributes of a snack shop from a restaurant. The Commission concluded that their initial recommendation, which included precluding table service from the definition, was the preferable option. Analysis: The Commission believes that walk-up counters and the lack of waiter/waitress table service is one of the primary and defining characteristics that distinguish snack shops from restaurants. The Commission also noted, based on research of other city codes, that the lack of table service is one of the constants found in most definitions that distinguish this type of use from restaurants. Further even if an establishment is serving coffee and cookies to a table with waiter/waitress stag it creates a longer timeframe, which has impacts on parking. The Commission noted that by precluding table service it is their intent to preclude the formal use of waiter/waitress staff as part of the normal business operation. If someone comes in and orders a coffee or soda at a walk up counter, and an employee who may not be busy at the time, walks around the counter to deliver that soda or snack to the patron at a table, that would not be not considered waiter/waitress table service. Sb • • The Commissioners concluded they had done their due diligence in studying this matter, and were comfortable with original text and their original recommendation, as follows: "Snack shop or snack bar means a retail establishment that is distinguished from a restaurant as it does not include waiter/waitress table service and does not serve full meals or have a kitchen capable of serving meals but instead serves snacks or non-alcoholic beverages for consumption on the premises or for take-out ; specifically, items such as donuts and other baked goods ice cream, yogurt, cookies, coffee. tea. and juices are considered snacks. and -the Planning The proposed amendment to parking requirements, Section 17.44.030(0), is: "The parking requirements for a snack bar and/or snack shop shall be the same as that for restaurant, unless it can be shown to the Planning Commission that the characteristics of the building; its location, Size and other mitigating factors such as limited service area relative to gross floor area and limited seating capacity result in less parking errand than for a restaurant use. In these cases the Planning Commission may consider the retail commercial requirement for parking, pursuant to Section 17.44.210 Parking Plans." The Commission also believes if the recommendation to preclude table service is not added to clarify the definition of snack shop, jt will remain ambiguous, making it difficult to review requests from prospective businesses and for staff to give clear advice. So without this added clarification, the Council may want to consider eliminating the definition and separate parking requirement for snack shops, and simply call any food or beverage service business a restaurant. The affect will likely be to preclude new snack shops from locating in the City. CONCUR: Attachments: 1. Proposed Ordinance 2. Planning Commission Minutes Page 2 enRo.- .n Senior Planner J 1 2 3 4 s 6 7 e 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 • • ORDINANCE 04 - AN ORDINANCE OF THE CITY OF IIERMOSA BEACH, CALIFORNIA, TO AMEND THE ZONING ORDINANCE, CHAPTER 17.04 DEFINITIONS, AND CHAPTER 17.44 OFF-STREET PARKING PERTAINING TO THE DEFINITION AND PARKING REQUIREMENTS FOR SNACK SHOPS. The City Council of the City of Hermosa Beach does hereby ordain as follows: Section 1. The Planning Commission held a duly noticed public hearing on February 18, 2003, to consider amending the Zoning Ordinance definition and parking requirements for snack shops to more clearly distinguish snack shops from restaurants. Section 2. The City Council held a duly noticed public hearing on January 27, 2004, to consider the recommendation of the Planning Commission to amend Sections 17.04.050 and 17.44.030(0) of the Zoning Ordinance pertaining to definition and parking requirements for snack shops and referred the matter back to the Planning Commission for further consideration. The Commission, after further deliberation, did not modify their original recommendation. The City Council again considered the original recommendation of the Planning Commission at the meeting of May 11, 2004. Section 3. The subject text amendment is exempt from the requirements of the California Environmental Quality Act (CEQA), pursuant to the general rule set forth in Section 15061(3) of the CEQA Guidelines, as there is no possibility that these modifications to the Zoning Ordinance may have a significant effect on the environment. Section 4. Based on the evidence considered at the public hearing and the final recommendation of the Planning Commission after reconsideration the City Council hereby ordains that the Hermosa Beach Municipal Code, Title 17 -Zoning, be amended as follows: 1. Amend Section 17.04.050 Commercial Land Use Definition as follows (underlined text to be added): "Snack shop or snack bar means a retail establishment that is distinguished from a restaurant as it does not include waiter/waitress table service and does not serve full meals or have a kitchen capable of serving meals but instead serves snacks or non- alcoholic beverages for consumption on the premises or for take-out usually for specifically, items such as donuts and other baked goods ice cream, yogurt, cookies, coffee, tea, and juices are considered snacks. and -the • s> 2. Amend Section 17.44.030(0) to read as follows (underlined text to be added): 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 "The parking requirements for a snack bar and or snack shop shall be the same as that for a restaurant, unless it can be shown to the Planning Commission that the characteristics of the building; its location, size and other mitigating factors such as limited service area relative to gross floor area and limited seating capacity result in less parking .. - - ..- emand than for a restaurant use. In these cases the Planning Commission may consider the retail commercial requirement for parking, pursuant to Section 17.44.210 Parking Plans." PASSED, APPROVED and ADOPTED this day of , 2004, by the following vote: AYES: NOES: ABSTAIN: ABSENT: PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: City Clerk City Attorney J • • HEARING(S) • DRAFT 9. TEXT 03-3 — Referred for review and recommendation by the City Council of a Text Amendment regarding snack shop definition (continued from March 16, 2004 meeting). Staff Recommended Action: To consider and incorporate suggestions made by the City Council as deemed appropriate. Director Blumenfeld advised that previously, the Planning Commission had reviewed the text amendment to clarify the definition of snack shop and distinguish it from a restaurant. The Commission noted that clarifying the difference is important because the parking requirement for restaurant is 10 parking spaces per thousand square feet, whereas the parking requirement for retail use is 4 parking spaces per thousand square feet, or 3 parking spaces per thousand square feet in the downtown area. The Planning Commission spent time studying the definition and believed it was important to include the prohibition of waiter/waitress service and table service, believing that this was an operating characteristic that ought to be used in order to distinguish between restaurant and a snack shop, and without it, it tended to make the definition a more ambiguous. Director Blumenfeld advised that at the Planning Commission's direction, staff drafted a report to present to City Council; noted that the report basically highlights these' concerns of the Planning Commission; and notes that if the proposed definition is not acceptable, that the City Council might want to consider eliminating the snack shop definition and simply treat the use as a restaurant use with a higher parking requirement. Vice -Chairman Perrotti expressed his belief that staffs analysis has captured the concerns that the Planning Commission has in its attempts to distinguish between an employee just bringing some food out and a full-time waiter/waitress; and noted his belief that this issue is what concerned a couple of the City Council members. Commissioner Hoffman stated that when this item came back to the Planning Commission from the City Council, he spent a lot of time looking at other city codes rather than try and reinvent the wheel. He explained that there are two universals in the definition, such that the kitchens are not capable of preparing full meals and that there is no waiter/waitress table service; and advised that the only other thing he has seen in other city codes defining snack shops is that a snack shop is one that is self-service. He noted that there are a few cities that define snack shops based on the square footage; and that it's really nothing more than a small restaurant — in other words, at a certain level, a facility stops being a restaurant and becomes a snack shop simply because of the size of the facility. He stated that he does not support these two definitions, as it is not the intent of this body to head in that direction; and that he is convinced the proposed definition in staff report is a conventional/standard definition. He expressed his opposition to the suggestion of deleting the definition for the snack shop, believing that it would defeat the whole purpose; stated that at that point, it probably would make sense to say there are large and small restaurants; and that he would not be supportive of that intent or of creating a different parking threshold at that level. Commissioner Hoffman expressed his belief that the Planning Commission has done its due diligence in demonstrating that the proposed wording is the conventional definition of a snack shop, one that is self-service. s Planning Commission Minutes April 20, 2004 • DRAFT • Vice -Chairman Perrotti stated that the City Council comments regarding this matter were general and that those comments didn't give any focused direction, other than the server issue; and he expressed his belief that there didn't seem to be full agreement by the City Council on this matter. Commissioner Hoffman stated that while it may at first strike someone as a peculiar way to define this, when one looks to see what the precedent is, they will see that the proposed language is the standard definition -- that snack shops are self-service and typically without a full-time attendant and lack a kitchen capable of preparing full meals; and stated that approximately 75 percent of the cities he studied had this same definition and that some were even void of a definition. Commissioner Pizer expressed his belief that at this point in time, this body has done all it can do. Commissioner Hoffman expressed his hope that the City Council understands that the Planning Commission has spent a number of hours focused on resolving this matter. Commissioner Hoffman moved, seconded by Vice -Chairman Perrotti; to support the definition as follows: Definition: "Snack shop or snack bar means a retail establishment that is distinguished from a restaurant as it does not include waiter/waitress table service and does not serve full meals or have a kitchen capable of serving meals but instead serves snacks or non-alcoholic beverages for consumption on the premises or for take-out - - • ; specifically, items such as donuts and other baked goods, ice cream, yogurt, cookies, coffeetea. and juices are considered snacks. ns -snacks." Parking Requirement: "The parking requirements for a snack bar and or snack shop shall be the same as that for restaurant, unless it can be shown to the Planning Commission that the characteristics of the building, its location, size and other mitigating factors such as limited service area relative to gross floor area and limited seating capacity result in less parking than necessaey—fer—the4usiness—demand than for a restaurant use. In these cases the Planning Commission may consider the retail commercial requirement for parking, pursuant to Section 17.44.210 Parking Plans." The motion carried as follows: AYES: Allen, Hoffman, Kersenboom, Perrotti, Pizer NOES: None ABSENT: None ABSTAIN: None b Planning Commission Minutes April 20, 2004 MOTIO 04-5/PDP 04-6 — Parcel Map No. 060847 for follows: issioner Hoffman, seconded by Vice -Chairman P- - • APPROVE CON '• al Use Permit, Precise De v Plan and Vesting Tentative unit cond•••' '• at 619 10th Street. Motion carried as AYES: Alle • man, Kersenboom, Perro NOES: •ne AB None SENT: None HEARING(S) 10. TEXT 03-3 -- Referred for review and recommendation by the City Council of a Text Amendment regarding snack shop definition. Staff Recommended Action: To consider and incorporate suggestions made by the City Council as deemed appropriate. Director Blumenfeld explained that this matter was originally considered by the Planning Commission at its February 18, 2003, meeting, wherein the Commission approved the proposed definition for snack shop. He highlighted the various text changes that the Planning Commission had proposed, as noted in staff report; and noted that the Commission's proposed text change contained two parts: a definition to define snack shop and an amendment to parking requirements defining snack shop at a retail parking ratio. Director Blumenfeld explained that one criticism of the proposed text amendment was to preclude waiter/waitress table service. He noted that staff is looking for direction from the Commission. Director Blumenfeld noted for Vice -Chairman Perrotti that this same text amendment was approved by the Planning Commission last year, but that it only recently was presented to City Council for approval; and stated that the main concern may be opposition to precluding waiter/waitress table service. Chairman Kersenboom expressed his belief that if one brings in waiter/waitress table service into a snack shop, that it then becomes a restaurant. Commissioner Hoffman stated that he concurs with Chairman Kersenboom's statement. He commented on a significant criterion that even if an establishment is serving coffee and cookies to a table, it creates a timeframe which impacts parking; and that this has to do with the operational nature of an establishment. Vice -Chairman Perrotti stated that if someone were sitting at a table and ordered a soda, if that employee walked around the counter to deliver that soda or snack to the patron, he would not consider that waiter/waitress service. Commissioner Hoffman noted his comfort with what the Commission has proposed in the original text and staffs recommendation. He noted that eliminating the prohibition/restriction to table service means that patrons are not just running in and out of the business, that they are sitting down and consuming the food on site and are therefore taking up parking. Commissioner Pizer expressed his belief that waiter/waitress table service does Identify a place as a restaurant. He noted that the City does not have a standard relative to gross floor area. DRAFT 7 Planning Commission Minutes March 16, 2004 DRAFT Director Blumenfeld highlighted staffs prior research regarding how restaurant businesses were defined relative to floor area, finding that there was a wide variation; and stated that it was too difficult to come up with one standard that would works for snack shops which vary significantly. He commented on the Commission's consideration of ultimately deciding not to define the foods, but to list snack items such as donuts, baked goods, ice cream, and cookies. Director Blumenfeld stated that if the Planning Commission is comfortable with the proposed definition listed in staff report, it can be submitted to Council in current form. Director Blumenfeld noted for Vice -Chairman Perrotti that a deli without table service would not be considered a restaurant according to the proposed definition. Commissioner Allen questioned if there is any difference in parking requirements if one has a table or does not have a table. Responding to Commissioner Allen's inquiry, Director Blumenfeld stated that staff could suggest that the parking requirement be tied to the number of tables in an establishment; but noted that because businesses sometimes move their tables around, it would be difficult to track. It was the consensus of the Planning Commission that staff draft a report for the next meeting; and that the Planning Commission review it prior to it going to City Council. MOTION by Vice -Chairman Perrotti, seconded by Commissioner Pizer, that staff prepare a staff report for the Planning Commission's review at the next meeting based upon the existing definition. Motion carried as follows: AYES: NOES: ABSTAIN: ABSENT: Allen, Hoffman, Kersenboom, Perrotti, Pizer None None None STAFF ITEMS morandum regarding Subdivision Map Act - Reversion to Acreage. Senior Planner Roberts Hermosa Avenue to split a representative stated that the variance ordinance in place to implement the reversion that after staff consulted with the City Attorney, involve a reversion to acreage, but was t where a single lot is subdivided into the single lot; in the case last a single lot and that rev was the only opti City Attom nece ed that at the public ' ed lot ba ss it hearing last month for a ck into two origi could have b ea osite. He e parcels and later the o , he stated that the two lots were co ack would not be to acreage in that case; and subdivide the lots back to their original condition. He advise cated that a City ordinance or special section in the Municipal Code is o implement the provision of the Map Act with respect to reverting to acreage if in ure a legitimate reversion request is received. ce request on s, the applicant's oided if the City had an sions of the Map Act; advised fined that the subject case did not fined that a reversion occurs seeks to revert back to in 1981 to form variance the S Planning Commission Minutes March 16, 2004 May 6, 2004 Honorable Mayor and Members of. the Hermosa Beach City Council G.)A tl & ,Lo --8>e Regular Meeting of May 11, 2004 PRESENTATION OF BEACH CITIES TRANSIT PLAN DEVELOPED BY REDONDO BEACH 1 Recommendation: That the City Council receive the presentation and provide direction to staff on how to proceed. Background: The attached report prepared by Mobility Advancement Group details the proposed system that would serve the beach cities. The Beach Cities Transit Plan was approved conceptually by the Redondo Beach City Council at its meeting of May 4, 2004 and they directed their staff to return with a detailed implementation plan by August 16, 2004 (a copy of the Redondo Beach staff report is also attached). As you will recall, this issue has been before you several times during the last year. We are presently operating on a month to month arrangement with the WAVE Program Partnership with Redondo Beach. The proposal contained in the presentation would continue that arrangement until the implementation plan is completed in August and probably for some additional time to actually get a new program running. Manhattan Beach will be considering the same proposal in June. I have attached the recent memos and minutes on this issue for your reference in considering this issue. Respectfully submitted, 11/ Stephe R. B City Manager ell 6a 4. • • City of Redondo Beach 1 May 4, 2004 Draft Beach Cities Transit Plan TO: Mayor and City Council FROM: Randy Berler, Interim Planning Director SUBJECT: DRAFT BEACH CITIES TRANSIT PLAN RECOMMENDATION: That the City Council receive and file the presentation, provide conceptual approval for the Draft Transportation Plan and direct staff to return with a detailed implementation plan. EXECUTIVE SUMMARY: At the April 6, 2004 strategic planning meeting, the Transit Manager was tasked with submitting a Transit Restructuring Plan to the City Council by August 16, 2004. Several factors contributed to the development of a comprehensive multi -modal transportation plan: including congestion, the WAVE operating at capacity, and the METRO restructuring regional transit services. The City's Transit Division hired the Mobility Advancement Group to gather pertinent data and compile a draft transportation plan for the Beach Cities subregion. While capital and operating costs, as well as farebox revenues have been projected, a comprehensive implementation plan and financial element still need to be developed. BACKGROUND: At the April 6, 2004 strategic planning meeting, the Transit Manager was tasked with submitting a Transit Restructuring Plan to the City Council by August 16, 2004. Several factors contributed to the development of a comprehensive multi -modal transportation plan: 1. Congestion through and within the Beach Cities, along the Pacific Coast Highway and adjacent corridors, continues to worsen over time. Right-of-way constraints limit construction mitigation and necessitate transit solutions. Public transit assists in reducing or staying the increase in congestion, provides • • City of Redondo Beach 2 May 4, 2004 Draft Beach Cities Transit Plan mobility and independence for transit dependent students, seniors and disabled individuals and increases the livability of our communities by providing transportation alternatives to single occupant vehicle travel. 2. The WAVE, is operating near its design capacity. The existing model is designed to transport five (5) passengers per hour for 17,200 service hours or a maximum of 86,000 passengers in regular. service. The WAVE is currently running 4.8 passengers per hour for a total of 67,978 passengers at 14,808 service hours. If General Public Paratransit continues to be utilized for the provision of transportation within Redondo Beach and Hermosa Beach, expansion of the service through the addition of vehicles would be needed to accommodate passenger demand. 3. The Los Angeles Metropolitan Transportation Authority (METRO) is working to restructure regional transit service. The METRO Board has approved Transit Policies requiring a minimum of 30 boardings per hour. Lines with boardings less than 30 per hour are identified and without improvement over an 18 -month period would be deemed "unproductive service" and proposed for service cuts. While boardings totaling 100, 200, 300 people per day may not warrant regional service, they do warrant local community service and residents will look to municipal transit providers to minimize the impact of the METRO service reductions to meet their local transportation needs. In October of 2003, the City Transit Division hired the Mobility Advancement Group, a transportation consulting firm, to engage in data collection, route and service design and costs forecasting. The proposed draft constitutes the optimum transit plan for the three Beach Cities and includes: seven (7) fixed transit routes constituting inter -city transport and neighborhood shuttle service, senior and disabled paratransit for the cities of Redondo Beach, Hermosa Beach and Manhattan Beach, commuter services and van pools. Service Highlights for each type of transport include: the number and type of vehicles required, proposed service hours, frequency of operation, days of • • City of Redondo Beach 3 May 4, 2004 Draft Beach Cities Transit Plan service, service eligibility, anticipated annual passengers, annual operating cost and anticipated fare revenues. A funding plan has not yet been finalized as the Transit Manager continues to work with various public and private agencies. It is anticipated that funding for this plan would come from each participating City's Proposition A and/or C funds dedicated to the provision of transportation, Formula Allocation Program (FAP) Funds received by the City of Redondo Beach also for the provision of transportation, and fare box revenues. As of April 20, 2004, the Transit Division has been successful in securing discretionary Federal Capital funding in the approximate amount of $1, 070,000 for the purchase of transit vehicles needed to implement this plan. COORDINATION: The Draft Plan has been reviewed by the Engineering Department. In addition, the Transit Manager and the consultant have worked extensively with the City Managers and staff from Hermosa Beach and Manhattan Beach. Subsequent to Redondo Beach City Council approval, plans exist to present this Draft Transit Plan to the City Councils of Hermosa Beach and Manhattan Beach. FISCAL IMPACT: For purposes of scope identification, full implementation of the draft transportation plan would total approximately $8 million in capital costs and $3.8 million annually in operating costs. Annual farebox revenues are estimated at approximately $700,000 and transportation fund allocations for each Beach City are as follows: City Proposition A' Proposition C"' Formula Allocation Program Totals Redondo $941,591 $780,990 $297,300 12,019,881 City of Redondo Beach May 4, 2004 4 Draft Beach Cities Transit Plan Beach Hermosa Beach $273,982 $227,250 $501,232 City of Redondo Beach May 4, 2004 5 Draft Beach Cities Transit Plan City Proposition A* Proposition C" Formula Allocation Program Totals Manhattan Beach $513,981 $426,315 $940,296 Estimated farebox revenues $700,000 Total Possible Revenues Identified to Date $4,831,409 Total w/o Proposition C Funds $3,396,854 h *Cities may currently use Proposition A funds for additional programs sucas recreational transit, Dial -a -Taxi, Bus Pass Subsidies, etc. **Cities may currently use Proposition C funds for the repair of streets and roads that transit vehicles operate upon. As indicated by the table above, to implement the draft plan in total, additional revenues would need to be identified. Transit Division staff will continue to pursue additional funding sources and return to the City Council at a future date with a comprehensive implementation plan with a detailed funding element. Prepared by: Submitted by: TERISA PRICE RANDY BERLER M • City of Redondo Beach 6 May 4, 2004 Draft Beach Cities Transit Plan Transit Manager Interim Planning Director • HISTORY May 22, 2003 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 27, 2003 PROPOSED EXTENSION OF COOPERATIVE AGREEMENT FOR THE WAVE DIAL -A -RIDE PROGRAM WITH THE CITY OF REDONDO BEACH FOR A PERIOD OF 18 MONTHS. Recommendation: That the City Council review the attached information and provide direction to staff on the program, any changes, and the proposed extension for operation of the Wave Program. Background: The City has participated in the Wave Program since 1987. The program is jointly funded with Redondo Beach through Proposition A transportation funds. The joint program receives additional funding because of this cooperative operating arrangement. The present agreement with Redondo Beach runs through June 30, 2003, as does the contract with the service provider, Laidlaw Inc. They have been the contractor for the last 5 years. The City of Redondo Beach has entered into discussions with Laidlaw to extend the existing contract for 18 months to allow them time to evaluate and consider various service options. They have requested that we also enter into an extension and participate in the review process with them. I have met with the Transit Manager for Redondo Beach and explained that the City Council has expressed its concern about the cost of the service and the option of using a taxi voucher system as part of the mix of services that is offered by the Wave Program. The projected Wave costs for Hermosa Beach for 2003-04 fiscal year is $217,094. All of the program costs are covered with Prop A funds. The Wave provided a total of 28,378 trips in 2001-02. This includes the transportation of children from View School to the After School Program at South Park and the Fiestas and other special events. I have attached some cost and use information that was provided by Redondo Beach. I am checking these numbers now and will have an update at the meeting. It appears that the City Council has the following options: 1. Direct staff to return with a cooperative agreement extending the present contract as proposed and participate in the service review and return with recommendations for changes in the services provided by the Wave Program; 2. Direct staff to inform Redondo Beach that we no longer wish to participate in the program and either start our own program or rely on the taxi program. This would require the City to do all of the administrative work that is now • • performed by Redondo Beach. It may be that we would want to develop an alternative approach, cost it out and stay with the existing Wave Program until we are ready to start our own program. Staff needs to know what the goal is that we would like to achieve. With that in mind, we can return with a proposed program. Staff would also recommend that the City Council conduct a public hearing on this issue once an alternative has been developed. Proposition A Funds result from the %z¢ sales tax approved by the Los Angeles County voters in 1980. The cities in the County receive 25% of the revenue generated by this tax as "local return" to be used by cities and the County for public transit, Para transit and related services. Proposition A Funds can be traded for unrestricted funds with other cities. Respectfully submitted, Stephen R. Burrell City Manager • b. PROPOSED EXTENSION OF COOPERATIVE AGREEMENT FOR THE WAVE DIAL -A -RIDE PROGRAM WITH THE CITY OF REDONDO BEACH FOR A PERIOD OF 18 MONTHS. Memorandum from City Manager Stephen Burrell dated May 22, 2003. City Manager Burrell presented the staff report and responded to Council questions. Coming forward to address the Council on this item was: Terisa Price — Transit Manager for the City of Redondo Beach, spoke to the requested extension and responded to Council questions. Action: To continue the item to the meeting of June 10, 2003, and direct staff to research ridership demographics and report back with additional information. Motion Reviczky, second Keegan. The motion carried by a unanimous vote. At 10:26 p.m., the order of the agenda was returned to item 7(a) and then item 4. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL a. ACANCIES — BOARDS AND COMMISSIONS - EXPIRATION OF TERMS. M- • orandum from City Clerk Elaine Doerfling dated May 21, 2003. Supp : ental letter and application from Civil Service Board Member Barry Warner • -ted May 24, 2003. City Clerk D.: ing presented the report and responded to Council questions. Proposed Action: To •dvertise for the Civil Service Board and ask the applicants who applied after •e May 21 deadline to reimburse the City for the cost of publishing the advertise -nt. Motion Yoon. The motion died for . ck of a second. Action: To readvertise for Civil Service n -rd applicants. Motion Mayor Edgerton, second Keegan. he motion carried, noting the dissenting votes of Dunbabin and Yoon. Action: It was the consensus of the City Council to s meeting for the purpose of conducting interviews of app Recreation and Community Resources Commission. dule at a later date a nts for the Parks, Action: It was the consensus of the Council to schedule a meetin on Tuesday, June 10, 2003, for the purpose of conducting inte applicants for the Planning Commission. t 6 p.m. s of City Council Minutes 05-27-03 Page 11131 June 5, 2003 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of June 10, 2003 WAVE PROGRAM INFORMATION AND PROPOSAL TO EXTEND EXISTING CONTRACT WITH THE CITY OF REDONDO BEACH FOR A PERIOD OF UP TO 18 MONTHS AND TO CONSIDER ALTERNATIVES TO THE CURRENT SERVICE Objective: To provide information on the existing program so the City Council can consider whether or not it wishes to make changes to the program and provide direction to staff on possible changes regarding the use of Proposition A funds. Background: The City of Hermosa Beach and the City of Redondo Beach have operated the Wave Program for many years. The entire cost of the program is funded with Proposition A funds received by each city. In addition, because of this joint operation, both cities receive MTA incentive funds, which also go into the program. The total Proposition A funds that the City will receive for the 2003-04 fiscal year without the incentive funds is $311,090. A breakdown of how these funds are spent is detailed below. Wave Program $217,094* Bus Pass Subsidy 1,200 Recreation Transportation 21,400 Commuter Express Bus 9,104 Taxi Vouchers 25,000 Admin & Staff 37,292 Total $311,090 *Actual cost that we will be invoiced will be less than the budgeted amount because of the sub -regional incentive and farebox receipts. Based on the above budget, it is expected that we will have a balance of $133,879 on 6/30/04 in Proposition A funds. The City of Redondo Beach has requested that we consider an extension of up to 18 -months of the existing contract with the service provider Laidlaw Transportation. This will allow time for a complete review of the service provided, examination of alternatives, including fixed route service, development of an RFP that would be used as the basis of a new contract with any number of potential service providers. The City of Redondo Beach has provided a revised extension proposal that contains a provision for an extension of less than 12 months at the current costs, a 12 -month extension and an 18 -month extension; both lower the cost to the city. The cost reduction is accomplished by reducing the share that the City of Hermosa Beach would pay for the overall Wave Program. The current share is 22.50% and the proposal for a 12 -month extension is 20.50% and the 18 -month extension the rate would 17.50%. Extension of less than 12 months 22.50. 217,094 12 month extension 20.50 197,797 18 month extension 17.50 168,851 The City's share of the sub -regional incentive and farebox would also decline since those revenues are received on the basis of the proportional share. A copy of the revised proposal from Redondo Beach is attached. The City Council, at your meeting of May 27, 2003 discussed the program and asked that staff provide additional ridership information. The following is a ridership breakdown of the Wave Program. The City of Redondo Beach has provided this information for the period of July through October of 2002. Wave Ridership Total Rides 5383 100% Seniors 1655 30% Students 1081 20% General Public 2647 50% This number includes the share of the returns from the designated locations outside of Hermosa Beach. The percentage used for this is our share of the program, which is calculated at 22.50%. This did not include shuttle activities for events. After School Transportation Another issue was that the City could directly contract for the service of transporting the students from schools to the South Park after school program. The cost for the Wave is between $22.35 and $26.82 per hour. It is estimated that we had a total of 178.19 hours which, if we used the highest Wave rate, would be around $4,700.00 to provide the same level of service. These rides are reflected in the total above. Taxi Vouchers The City of Hermosa Beach started this program last year as a pilot program. The program is operated under a contract with a taxi company that was selected through a RFP process. There were a few modifications to the program in November 2002 reflecting the destinations that our residents wanted covered and the billing format was changed to reflect the actual time and distances, which generally reduced the cost to the City. Since the program has started we have sold 3450 vouchers and paid for 1977 rides. The average cost per ride is about $12.52, based on our experience. If the taxi voucher program remains available only to the seniors and disabled it would seem that we could expect the number of rides to increase to around 5400, which would total about $68,500 per year based on the present cost This would mean that about 50% of the riders that now use the Wave would have to seek alternate transportation. I have assumed that we would contract with a provider to provide the rides to the after school program at South Park and use Proposition A funds to pay for it. If all the present riders except the school rides, were all transferred to the taxi voucher program the total cost could increase to $132,985.28. This of course assumes that the ridership would stay the same. If the taxi vouchers were available to all potential general public riders the cost and usage could grow beyond the available funding from Proposition A. Policy and Implementation Considerations It would be helpful to have a better idea of what the goal is that we are trying to accomplish and staff could then develop a program around that direction. In an effort to determine some possible policy considerations the following might be helpful. Present policy as reflected in the existing programs is to provide subsidized transportation to those residents that desire them through the Wave, Bus Pass, Commuter Express, Taxi Vouchers, and Recreational Transportation. This has been accomplished through a mix of activities, some directly handled by city staff and others through contracts with others. Policy Option I: Provide services to Seniors, Disabled and School rides. This would mean we would continue to offer the Bus Pass Subsidy, which generally only provides services to this group. The city would have to set up our own program probably using the taxi voucher system and a contractor for the after school rides to South Park and other locations. This would mean we would have Proposition A funds that are now used under the present policy that could be used for other purposes including exchanging for general fund dollars. Under the above, alternative policy, the general public that is now using the Wave, Recreational transportation, event shuttle buses, and the commuter express would no longer be subsidized. Policy Option II: Fund all of the present activities but change the mix of service providers. For example, the city could contract directly for a service like the Wave and use the taxi voucher program together. This might still provide an opportunity for all those using the system now but at a lower cost. This approach would take some time for staff to develop and, depending on who is included, may or may not result in cost savings. • Policy Option III This proposal is the program offered by Redondo Beach. Based on my conversations with the Transit Manager in Redondo Beach an extension of at least 18 months is needed to complete the process. If the City Council chooses this option I would suggest that we play an active role in shaping the program to meet the needs of our residents. In some ways this service might become better if all three -beach cities would come together to run it. The idea of a shuttle or fixed route that connected Rivera Village, Downtown Hermosa and Manhattan Beach has been discussed for a number of years and maybe this would be the opportunity for it to be consider in some detail. Implementation: In order to make a change in the programs offered staff will need more time to implement any of the alternatives presented above. This would allow time for the gathering of information, opportunity for the City Council to conduct a public hearing on any proposed changes and reasonable time to implement any changes. It would seem the first step would be to conduct a review of the programs offered and whether or not it is the policy of the City to continue them. These programs were added over time as the Proposition A funds were made available and have not been discussed in a policy framework as a group. Recommendation: That the City Council review the information presented and direct staff to inform the City of Redondo Beach that the City would like to continue on a month-to-month basis while a review is conducted on the services offered using Proposition A funds. Once this review is complete the City Council will have an updated policy that will guide the use of funds and the services provided. Respectfully submitted, Stephen R. Burrell City Manager e. VALLEY PARK OPENING CEREMONY - SATURDAY, JULY 12, 2003 AT 11:00 A.M. — INFORMATIONAL ITEM. Memorandum from City Manager phen Burrell dated June 5, 2003. Action. General direction was given to staff to monitor the establishment of the grass . • • advise Council if the date of the opening ceremony needs to be changed from ly 12, 2003. Motion Mayor •erton, second Reviczky. The motion carried by a unanimous vote. REQUEST TO USE LOT Y GALLERY "C" ON SATURDAY JUNE 28 2003 FROM 7:00 P.M. TO 1 A.M. FOR CHARITY EVENT OPENING. Memorandum from City Manage tephen Burrell dated June 5, 2003. Supplemental letter from Nancy Silver - n dated June 6, 2003. City Manager Burrell presented the staff re questions. rt and responded to Council Action: To allow the use of Lot B by Gallery "C" for a • arity event opening on June 28, 2003 from 7:00 p.m. to 12:00 a.m., as reco ',ended by staff, and to set a policy to not allow weekend use of this parking . n the future for these types of events. Motion Keegan, second Dunbabin. The motion carried by a unanimo ote. f. WAVE PROGRAM. Memorandum from City Manager Stephen Burrell dated June 5, 2003. Supplemental staff report and related material received June 10, 2003. City Manager Burrell presented the staff report and responded to Council questions. Coming forward to address the Council on this item was: Terisa Price — Transit Manager for the City of Redondo Beach, spoke to the requested extension and responded to Council questions. Proposed Action: To extend the agreement for 18 months, as requested. Motion Keegan second Mayor Edgerton. A substitute motion replaced this motion. Action: To authorize staff to continue with the agreement on a month-to- month basis, with direction to staff to schedule a separate meeting for further discussion of this item and to provide a copy of Manhattan Beach's program. Motion Yoon, second Reviczky. The motion carried, noting the dissenting vote of Keegan. At 10:45 p.m., the order of the agenda was suspended to 2(k) City Council Minutes 06-10-03 Page 11151 August 5, 2003 Honorable Mayor and Members of' the Hermosa Beach City Council Regular Meeting of August 12, 2003 SET A PUBLIC HEARING ON THE USE OF PROPOSITION A FUNDS INCLUDING THE WAVE PROGRAM; COMMUTER EXPRESS BUS; BUS PASS SUBSIDY PROGRAM; RECREATION RELATED TRANSPORTATION AND TAXI VOUCHERS FOR TUESDAY, SEPTEMBER 9, 2003. Recommendation: That the City Council set a public hearing to receive input on the several programs offered under the Proposition A Funds that the City receives from the MTA. Background: The City Council considered a proposal from the City of Redondo Beach to extend the current joint contract for the WAVE Program in June. The proposal was for an 18 -month extension of the existing program while service options that may be available were evaluated and considered. The outcome of this discussion was a decision by the City Council to continue the present contract with Redondo Beach and the present service provider on a month to month basis while the City of Hermosa Beach reviewed each of the programs offered and whether or not any changes would be made to the programs and the use of the Proposition A funds. Staff is in the process of reviewing the several programs and the options that the City Council may wish to consider for the use of the Proposition A funds. This information will be presented as part of the packet at the public hearing. Respectfully submitted, Stephen R. Burrell City Manager (0) (f) CLUDING THE EMERGENCY OPERATIONS CENTER, FROM THE S,'UTH BAY REGIONAL PUBLIC COMMUNICATIONS AUTHORITY (RCCZ IN E AMOUNT OF $19,235.90. Memorandum from Fire Chief Russell Ting l s dated July 31, 2003. This ite was removed from the consent calendar by Councilmember Edgerton f• separate discussion later in the meeting. Fire Chief Tin • y and City Attorney Jenkins responded to Council questions. Action: To appro the staff recommendation to authorize the purchase and installation of Motora brand UHF mobile and portable radio hardware and software for the Fir Department, including the Emergency Operations Center, from the Sou Bay Regional Public Communications Authority (RCC) in the amount of $ ',235.90. Motion Edgerton, second R- iczky. The motion carried by a unanimous vote. RECOMMENDATION TO As EPT DONATIONS OF $5,000 FROM HAWTHORNE SAVINGS TO B. USED FOR THE SUNSET CONCERT SERIES; $8,000 FROM CHEVR• TO BE USED FOR THE CHEVRON SURF CAMP; AND $650 FROM TH HERMOSA ARTS FOUNDATION TO BE USED TO PURCHASE NEW PEAKERS FOR THE THEATRE. Memorandum from Finance Director Viki opeland dated August 4, 2003. This item was removed from the conse calendar by Councilmember Reviczky for separate discussion later in the m eting in order to acknowledge and thank the donors. Action: To accept the following donations received . the City: - $5,000 from Hawthorne Savings for the Sunset Co ert series; - $8,000 from Chevron for the Chevron Surf Camp; an - $650 from the Hermosa Arts Foundation for new spea : rs for the theatre. Motion Reviczky, second Edgerton. The motion carried by a nanimous vote. RECOMMENDATION TO DENY THE FOLLOWING CLAIM A • REFER IT TO THE CITY'S LIABILITY CLAIMS ADMINISTRATOR. Memor dum from Personnel Director/Risk Manager Michael Earl dated August 4, 200 Claimant: Southern California Edison Date of Loss: 07-10-03 Date Filed: 07-30-03 Action: To deny the claim and refer it to the City's Liability Claims Administrator, as recommended by staff. (9) RECOMMENDATION TO SET A PUBLIC HEARING ON THE USE OF PROPOSITION A FUNDS INCLUDING THE WAVE PROGRAM; COMMUTER EXPRESS BUS; BUS PASS SUBSIDY PROGRAM; City Council Minutes 08-12-03 Page 11202 • • RECREATION RELATED TRANSPORTATION AND TAXI VOUCHERS FOR TUESDAY, SEPTEMBER 9, 2003. Memorandum from City Manager Stephen Burrell dated August 5, 2003. Action: To set a public hearing for Tuesday, September 9, 2003 to receive input on the several programs offered under the Proposition A Funds that the City receives from the MTA. (i) 0) RECOMMENDATION TO RECEIVE AND FILE THE ACTION MINUTES OF THE PUBLIC WORKS COMMISSION MEETING OF JULY 16, 2003. ction: To receive and file the action minutes of the July 16, 2003 Public rks Commission meeting. REC • MENDATION TO ADOPT RESOLUTION EXEMPTING THE SOUTH SIDE 0 F 29TH STREET, BETWEEN INGLESIDE DRIVE AND MORNIN , IDE DRIVE, FROM THE SIDEWALK REQUIREMENT OF SUBSECTI • • (B) OF SECTION 12.08.010 GENERAL REQUIREMENT OF CHAPTER 08 STREET, SIDEWALK, CURB AND GUTTER CONSTRUCTIO • OF THE HERMOSA BEACH MUNICIPAL CODE. Memorandum from 'ublic Works Director Richard Morgan dated July 17, 2003. This item was remove • from the consent calendar by Councilmember Dunbabin for separate disc ion later in the meeting. Public Works Director Morgan and City Attorney Jenkins responded to Council questions. Action: To approve the recommendat ; n of the Public Works Commission to adopt Resolution No. 03-6294, entitle • "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HER OSA BEACH, CALIFORNIA, EXEMPTING THE SOUTH SIDE OF 29TH S - EET BETWEEN INGLESIDE DRIVE AND MORNINGSIDE DRIVE, ROM THE SIDEWALK REQUIREMENT OF SUBSECTION (b) OF SEC ON 12.08.010 GENERAL REQUIREMENTS OF CHAPTER 12.08 STREET, DEWALK, CURB AND GUTTER CONSTRUCTION OF THE HERMOSA :EACH MUNICIPAL CODE." Motion Dunbabin, second Edgerton. The motion carries by a unanimous vote. RECOMMENDATION TO APPROVE FIRST AMEND NT TO PROFESSIONAL SERVICES AGREEMENT WITH GERSON/OVE TREET FOR CIP 02-626 "COMMUNITY CENTER THEATRE ADA UPG -•' DES" FOR AN INCREASE IN SCOPE OF SERVICES FOR A FEE OF $1 , 00; AND AUTHORIZE THE CITY CLERK TO ATTEST AND THE MAYOR 0 EXECUTE SAID AMENDMENT UPON APPROVAL TO FORM BY THE CIT City Council Minutes 08-12-03 Page 11203 August 27, 2003 Honorable Mayor and Members of. the Hermosa Beach City Council Regular Meeting of September 9, 2003 PROPOSITION A TRANSPORTATION FUNDS — WAVE DIAL -A -RIDE; RECREATION TRANSPORTATION; COMMUTER EXPRESS BUS; SENIORS TAXI VOUCHERS; BUS PASS SUBSIDY AND RELATED COSTS 1 Objective: To provide information for the City Council to review the existing transportation program provided by the City through the use of Proposition A funds. Background: The City Council reviewed the WAVE Program and the proposal from the City of Redondo Beach to continue the WAVE Program as it now operates for a period of 18 months while revisions to the WAVE were studied and changes made in order to implement the changes. This is the first major review of the WAVE Program in over 10 years. The City Council, at its meeting of June 10, 2003, approved a month-to-month extension of the WAVE Program in order for the City Council to review the program in more detail along with the other program funded with Proposition A monies. In addition, staff was directed to survey other nearby cities and review any Dial -a -Ride programs that are similar to the WAVE. Proposition A Transportation Funds — This program of providing funding to cities is authorized by the ballot measure that added a''/3 cent sales tax throughout Los Angeles County. The City of Hermosa Beach will receive $311,090 in Proposition A funds for the 2003-04 fiscal year. A copy of the guidelines is attached that lists the authorized uses of Proposition A & C funds. The following is a break down of the uses of Proposition A funds for the 2003-04 fiscal year. WAVE Program $217,094* Bus Pass Subsidy 1,200 Recreation Transportation 21,400 Commuter Express Bus 9,104 Taxi Vouchers 25,000 Admin & Staff 37,292 Total $311,090 *Actual cost that we will be invoiced will be less than the budgeted amount because of the sub -regional incentive and farebox receipts. Based on the above budget, it is expected that we will have a balance of $133,879 on 6/30/04 in Proposition A funds. • • WAVE Dial -A -Ride Program The City of Hermosa Beach and the City of Redondo Beach have operated the WAVE Program since 1985. The program operates as a general dial -a -ride program. This means that anyone can use the service. The operating hours are 6:OOam to 11:OOpm, 7 days a week. The cost is 500 each way. Seniors 62 and older may register for an ID card. The general public may use the WAVE for $1.00 each way and $1.50 to satellite locations, which include several health facilities, El Camino College and the Social Security Office in Torrance. During the 2001-02 fiscal year, ridership for the WAVE totaled 67,279 riders, with Hermosa Beach ridership at 8,915. Riders that are picked up at satellite locations are counted as separate rides even though they may be returning to Hermosa Beach. This probably lowers the rides count by some amount. The following is a ridership breakdown of the WAVE Program. The City of Redondo Beach has provided this information for the period of July through October of 2002 that shows the breakdown of the riders. WAVE Ridership Total Rides 5383 100% Seniors 1655 30% Students 1081 20% General Public 2647 50% This number includes the share of the returns from the designa ed locations outside of Hermosa Beach. The percentage used for this is our share of the program, which is calculated at 22.50%. This did not include shuttle activities for events. The cost for the service is $217,094, which will be reduced by the subregional allocation and the City's share of the farebox receipts. The subregional allocation will not be available unless the City is in a partnership such as the arrangement with Redondo Beach. Taxi Vouchers This program was started in the fall of 2002. This program is for persons 62 and older and disabled persons of any age. Proof of current Hermosa Beach residency is required. Vouchers cost $1.00 each and up to a total of 20 vouchers per month. Residents must obtain either MTA ID card or Access Paratransit Card. Service is available 24 hours a day, 7 days a week. The cost for this service is $25,000 for the 2003-04 fiscal year. Recreation Transportation This program provides the buses for recreation related transportation. Proposition A funds are used to cover the costs of the buses used to transport participants to various destinations. • • • An example of the programs offered include the summer camp program, Rose Bowl, Getty Museum, etc. The cost for this service is $21,400 for the 2003-04 fiscal year. Commuter Express Bus The City of Hermosa Beach has participated in this program since 1990. The most recent information from the City of Los Angeles, Department of Transportation is an average ridership of 118 passengers per day on five runs in the morning and the evening. The cities of Manhattan Beach and Culver City also participate in the funding for the service. The cost for the passenger is $1.75 per trip. A copy of the rate schedule is attached. The cost for this service is $9,104 for the 2003-04 fiscal year. Bus Pass Subsidy The City of Hermosa Beach has subsidized the cost of monthly bus passes since 1992-93 fiscal year. The senior/disabled pass costs a Hermosa Beach resident $4.80. The City provides a $7.20 + $4.80 = $12.00 monthly pass cost. The latest information we have is that we will sell about 60 senior passes in 2003-04 fiscal year. The bus pass subsidies are also available for high school students. It appears that we will sell between 10 to 20 this year. The City provides $11.20 of the $20 monthly high school student pass. The students pay $8.80. The number of bus pass subsidy has declined quite a bit over the last 10 years. The highest level of participation was 92-93 at 765. Last year, 01-02, a total of 98. The cost for the service is $1,200 for the 2003-04 fiscal year. The following is a review of programs from a policy standpoint with some options that the City Council may wish to consider. It is important to keep in mind that any changes in the services offered will require some time to provide notice to the users and time to implement any policy changes that the City Council is interested in. Policy Option I: Provide services to Seniors, Disabled and School rides. This would mean we would continue to offer the Bus Pass Subsidy, which generally only provides services to this group. The city would have to set up our own program probably using the taxi voucher system and a contractor for the after school rides to South Park and other locations. The after school rides might be handled by the school district and the city would reimburse the costs from Proposition A funds. Under the above, alternative policy, the general public that is now using the WAVE, recreational transportation, event shuttle buses, and the commuter express would no longer be subsidized. This policy would also leave a balance in Proposition A of an estimated $120,000 to $150,000 per year depending on the cost of the services provided under this policy option. These funds could be exchanged or sold to other communities that would use the funds for a transit related purpose. The rate of exchanged for these funds is between 60% and 70% on the dollar. The exchanged funds could be spend for any municipal purpose. • • Policy Option II: Fund all of the present activities but change the mix of service providers. For example, the city could contract directly for a service like the WAVE and use the taxi voucher program together. This might still provide an opportunity for all those using the system now but at a lower cost. This approach would take some time for staff to develop and, depending on who is included, may or may not result in cost savings. This would also require a significant staff effort, which we now get as a result of the partnership with Redondo Beach as they act as the lead agency. Policy Option III This proposal is the program offered by Redondo Beach. Based on my conversations with the Transit Manager in Redondo Beach, an extension through December of 2004 is needed to complete the system review and development process. If the City Council chooses this option I would suggest that we play an active role in shaping the program to meet the needs of our residents. In some ways this service might become better if all three -beach cities would come together to run it. The idea of a shuttle or fixed route that connected Rivera Village, Downtown Hermosa and Manhattan Beach has been discussed for a number of years and maybe this would be the opportunity for it to be considered in some detail. The redesigned service may not result in cost savings, since the goal of the process is to use the funds to provide the best possible service to meet some of the transit needs of the residents of the two cities and perhaps others. Recommendation That the City Council review the material and provide direction to staff on any changes or adjustments that you would like to make in the use of the Proposition A funds. The public hearing should be continued to another date so that notice can be provided on any service level changes that the City Council may wish to consider. Respectfully submitted, Stephen R. Burrell City Manager • • DERSTANDING WITH THE HERMOSA BEACH POLICE MA MENT BARGAINING UNIT." 3. CONSENT OR NCES - None 4. ITEMS REMOVED FRO . E CONSENT CALENDAR FOR SEPARATE DISCUSSION Items 2(k), (I), and (n) were heard at this «e but are shown in order for clarity. Public comments on items removed from the consent ca - • . r are shown under the appropriate item. At 10:25 p.m., the order of the agenda was returned to Item 7(a). 5. PUBLIC HEARINGS a. PROPOSITION A TRANSPORTATION FUNDS — WAVE DIAL -A -RIDE; RECREATION TRANSPORTATION; COMMUTER EXPRESS BUS;. SENIORS TAXI VOUCHERS; BUS PASS SUBSIDY AND RELATED COSTS. Memorandum from City Manager Stephen Burrell dated August 27, 2003. Supplemental letter in support of the WAVE received September 8, 2003, from Suparat Maneemongkol. City Manager Burrell presented the staff report and responded to Council questions. The public hearing opened at 8:14 p.m. Coming forward to address the Council on this item was: Terisa Price — Transit Manager for the City of Redondo Beach and Chair of the MTA South Bay Service Sector Government Council, encouraged Council to participate in a regional fixed route transit system; said the WAVE was the only public transit in the beach cities offering rides to all people for all purposes; urged the Council to continue the 16 -year partnership with Redondo Beach; provided a per trip cost of $10.13 to $13.44; said advantages of the WAVE were freedom of mobility between the two communities, access to the downtown area without additional parking spaces; traffic and air quality improvements, and lessening isolation for the senior community; Jody Korstfet - Hermosa Beach, said she had recently moved from Manhattan Beach and was told she would need to get in line at 4 a.m. to obtain a seat on the WAVE for her child's after school City Council Minutes 09-09-03 Page 11221 • • program because all the seats were taken; said bigger buses or more buses were needed; Jan Miller — Hermosa Beach, said after-school extended care at South Park was made possible for her child because of the WAVE; said she would not feel comfortable with even two or three children together in a taxicab; said working parents needed this service year round for summer camp; Charlie Cheatham — Hermosa Beach, said residents would support a fixed route transit system that would provide access to the downtown without parking impacts and allow tourists to park at remote areas; Ann Laveme — Hermosa Beach, said she was a disabled homeowner who had used the WAVE regularly but recently learned of the taxi voucher program, which gave her mobility beyond medical appointments; said the WAVE had limitations because it was not available 24 hours a day and allowed only four grocery bags but was still a valuable backup to the taxi voucher program, which was only for seniors; Tim Harris — Hermosa Beach, said his mother used the WAVE six times a week to go to the grocery store, church, the drug store; said elimination of the WAVE would decrease the ability of many people to get around; J. K. Watson — Redondo Beach, said she was not a senior or disabled person, but used the WAVE every day to visit merchants and restaurants in Hermosa Beach; Bibi Odgelie — Sunrise Assisted Living Facility employee, said she loved the WAVE and preferred it to the taxi voucher program because she found it the easiest for the many reservations she made for residents at the facility; said she would like to see a tram like the old red car; Stephanie (no last name given)- Redondo Beach, said she would like the WAVE service to continue; Gigi Silas - Redondo Beach, said she had used the WAVE for all of her errands since her back injury, had never waited for more than 15 minutes, and felt that the drivers were wonderful; Nicki Tedesco — Redondo Beach, said she had used the WAVE for about 14 years; said her expense was about $90 per month and that it was well worth the cost; Kathleen Phillips - Redondo Beach, director of South Bay Adult Care Center, said it was difficult for clients to get in and out of a cab; Cheryl (no last name qiven) - Redondo Beach, said she used the WAVE two or three times a week to go to Rocky Cola Cafe and loved it; said the drivers had respect for their passengers; said she could not get in and out of a cab because she needed the wheel chair lift offered by the WAVE; Lisa (no last name given) — Redondo Beach, said Hermosa Beach was her favorite place to go on the WAVE, that she did almost all of City Council Minutes 09-09-03 Page 11222 her shopping in Hermosa and also takes visitors there; said merchants would lose business if the WAVE was discontinued; (No Name Given — Hermosa Beach, said she was 92 years old and found the WAVE to be a very good means of transportation and the drivers helped her unload her groceries; thanked the City Council for supporting the WAVE; and Darian Debellis — Hermosa Beach, South Bay Yellow Cab Co -Op, said the WAVE was a good program, just outdated and expensive, that provided general transportation and most passengers were not seniors or disabled; cited programs in the Palos Verdes Peninsula, Carson, and, in October, Torrance, that used taxis with wheelchair lifts and electronic ramps and accommodated two wheelchairs; understood the discomfort parents might feel about students using taxis, but said they are used to transport 1,000 school kids each day, most of whom are physically or mentally impaired special education students, and the drivers undergo background checks by the Department of Justice, just as the WAVE drivers do; agreed that a fixed route system through the beach cities would be a good idea; said the taxi voucher service area was double the size of the WAVE's area, the City's cost was $12 per trip, passengers were picked up in 15 minutes or less, there was no limit on the number of grocery bags, and users must be Hermosa Beach residents. The public hearing closed at 9:05 p.m. Proposed Action: To continue all programs as they are, with direction to determine a cost per trip for the WAVE and to investigate the feasibility of developing a fixed route loop system connecting the three beach cities. Motion Keegan, second Edgerton. The motion failed, noting the dissenting votes of Dunbabin, Reviczky, and Yoon. Action: To continue the issue to the meeting of September 23, 2003, and direct staff to provide additional information, including cost per trip for the WAVE and the feasibility of developing a fixed route loop system connecting the three beach cities. Motion Reviczky, second Yoon. The motion carried by a unanimous vote. meeting recessed at 9:47 p.m. The m- '• s reconvened at 10:06 p.m. 6. MUNICIPAL M a. MOVIES ON THE BEACH. orandum from Community Resources Department dated September 3, 200. •plemental movie selection list received on September 9, 2003. City Council Minutes 09-09-03 Page 11223 • • September 17, 2003 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of September 23, 2003 PROPOSITION A TRANSPORTATION FUNDS — WAVE DIAL -A -RIDE; RECREATION TRANSPORTATION; COMMUTER EXPRESS BUS; SENIORS TAXI VOUCHERS; BUS PASS SUBSIDY AND RELATED COSTS Recommendation: That the City Council receive and file the additional information received concerning overall costs for the WAVE Program and direct staff to participate in the review of the WAVE Program and a possible beach cities fixed route and report back to the City Council in 6 months. Background: During the hearing on this item at the meeting of September 9, 2003, the City Council continued the hearing until this meeting to allow staff to provide additional information regarding operating costs. Redondo Beach has provided the following information for the 2001-02 fiscal year for the entire WAVE operation. Total passenger trips 90,746 Total operating costs $797,099 Total farebox revenues $ 45,663 Net operating costs $751,436 Cost per trip: 751,436/90,746 = $8.28 per trip Cost per passenger mile: 751,436/294,266 = $2.55 per passenger mile This shows a fairly reasonable cost when compared to other similar systems. The reporting information that the City has received over the years from Redondo Beach will be revised to include the share of the satellite areas that have not been reported. The redesign effort that Redondo Beach has initiated will include a review of the WAVE Program, a study of a fixed route system that would serve the three beach cities and other options or ideas that come up as part of the review. This will include whether or not the operation should purchase the rolling stock instead of contracting with a private transportation company, the use of taxies and other alternatives. • • • • Staff would work with Redondo Beach staff and others to review and develop a proposal that will be submitted for review and consideration by each of the cities involved. Public hearings, workshops and other outreach will be part of any proposal brought forward. In addition, staff will report back to the City Council on a periodic basis reporting the progress of this effort. Respectfully submitted, Stephen R. Burrell City Manager • a TEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE D Items 2(c), (e), (g), (i), an - - heard at this time but are shown in order for clarity. Public comments on items removed from the consent calen under the appropriate item. shown 5 PUBLIC HEARINGS a. PROPOSITION A TRANSPORTATION FUNDS — WAVE DIAL -A -RIDE; RECREATION TRANSPORTATION; COMMUTER EXPRESS BUS; SENIORS TAXI VOUCHERS; BUS PASS SUBSIDY AND RELATED COSTS. (Continued from meeting of September 9, 2003) Memorandum from City Manager Stephen Burrell dated September 17, 2003. City Manager Burrell presented the staff report and responded to Council questions. The public hearing opened at 8:09 p.m. Coming forward to address the Council on this issue were: Teresa Price — Redondo Beach Transit, explained how the cost per trip had been estimated, said she favored a fixed route linking the three beach cities and that a federal grant would allow the cities to own the buses for this fixed route; in response to Council questions, said she would contact other South Bay cities to see if they would be interested in providing a service like this for Hermosa Beach; Robi Neilson — Redondo Beach, said that her handicap did not allow her to drive, making the WAVE essential to her, and that her doctor was in Hermosa Beach; said the WAVE drivers were very helpful to handicapped passengers; Pete Tucker — Hermosa Beach, said both the WAVE and the taxi voucher program provided a good service but that the costs should be analyzed; said he favored adding Manhattan Beach and possibly El Segundo to the two dial -a -ride programs, that at present Manhattan Beach provides this service for seniors only; Susan Scott — Hermosa Beach, the expense for the WAVE was a good use for the City's transportation funds; hoped the Council would take a benevolent view toward the citizens who use the service; favored a partnership with other cities; thought the WAVE should be publicized more; and Giqi Silas — Redondo Beach, said the WAVE was very helpful in transporting her to her doctor and to church; urged the Council to maintain this service. The public hearing closed at 8:16 p.m. City Council Minutes 09-23-03 Page 11233 Proposed Action: To continue the WAVE program dial -a -ride program for the length of time remaining on the Redondo Beach contract (approximately 15 months). Motion Edgerton, second Keegan. The motion failed, noting the dissenting votes of Dunbabin, Reviczky, and Yoon. Action: To continue the WAVE program for six months and to direct that, during that time, the City of Manhattan Beach be approached to determine their interest in a regional system. Motion Dunbabin, second Keegan. The motion carried by a unanimous vote. The meeting recessed at 8:40 p.m. The meeting reconvened at 8:55 p.m., with item 5(b). ZONE CHANGE FROM M-1, LIGHT MANUFACTURING, TO R-2, TWO FAMILY RESIDENTIAL, OR TO SUCH OTHER ZONE AS DEEMED APPROPRIATE BY THE CITY COUNCIL, AND ADOPTION OF AN VIRONMENTAL NEGATIVE DECLARATION AT 603 3RD STREET. Me •orandum from Community Development Director Sol Blumenfeld dated Septe ber 16, 2003. Supplemental letter received September 18, 2003, from As Beck. Community D elopment Director Blumenfeld presented the staff report and responded to Cob cil questions. The public hearing opened a ':12 p.m. Coming forward to address the Council on this item were: Susan Scott — Herm. - Beach, owner of the subject property, said the zone change wo d be in accordance with the General Plan, that it was consiste with existing zoning in the neighborhood, and that it would i .rove the neighborhood and provide additional parking; and Jack Janken — Hermosa Beach, s -'d the residents in a neighborhood know what is best for them, - •d the Council should take that into account when making its dec on. The public hearing closed at 9:17 p.m. Action: To approve the staff recommendation to wai full reading and introduce Ordinance No. 03-1233, entitled "AN ORDINAN OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING THE ZON G FROM M- 1 (LIGHT MANUFACTURING) TO R-2 (TWO-FAMILY RESIDE L) FOR THE PROPERTY LOCATED AT 603 THIRD STREET (0 THE NORTHEAST CORNER OF THIRD STREET AND ARDMORE AV E2 LEGALLY DESCRIBED AS A PORTION OF LOTS 44, 45 AND • City Council Minutes 09-23-03 Page 11234 Gregory C. Hill Mayor May 10, 2004 Mayor Art Yoon City of Hermosa Beach 1315 Valley Drive Hermosa Beach, 90254 415 Diamond Street, P.O. Box 270 Redondo Beach, California 90277-0270 www.redondo.org tel 310 372-1171 ext. 2260 fax 310 379-9268 redondo E A C H H Honorable Mayor Yoon: The Cities of Hermosa Beach and Redondo Beach have a long-standing transportation partnership. Since 1987, our cities have provided mobility to the sub -region through the WAVE General Public Paratransit Service contributing to livability of our communities. For the past ten (10) months the City of Redondo Beach has been working to develop a Draft Transit Plan to address the transportation issues currently facing the Beach Cities. Congestion within our region is of major concern, the WAVE program is operating at it's design capacity and the METRO is in the process of restructuring regional transit routes. The City of Redondo Beach Transit Division hired a transportation consulting firm, the Mobility Advancement Group, to assist in formulating a multi -modal transit system that would facilitate greater mobility in and between the cities of Redondo Beach, Hermosa Beach and Manhattan Beach. On May 4t' the Redondo Beach City Council and myself voted conceptual approval of the Draft Beach Cities Transit Plan brought forward by our Transit Division. Transit System Planning requires the coordination and cooperation of multiple agencies in order to create a functional design through and across boundaries. It is my understanding that you will be receiving a presentation on the Draft Beach Cities Transit Plan at your May 11, 2004, City Council meeting. As a draft plan we encourage your input and look forward to working together side by side to build a system that will enhance the quality of life for our residents while reducing our dependence on single occupant vehicles. 2 • Beach Cities Transi— Hermosa Beach Until such time as we are able to finalize the development and implementation plan of the proposed Beach Cities Transit system it is imperative that residents of Hermosa Beach and Redondo Beach are able to continue to utilize WAVE services for their transportation needs. Should you have any questions, or wish to schedule a meeting to discuss the Beach Cities Transit Plan or the WAVE, please call me at (310) 372-1171. Sincerely, Greg Hill Mayor of Redondo Beach cc: Redondo Beach City Council Louis N. Garcia, Redondo Beach City Manager Steve Burrell, Hermosa Beach City Manager Terisa Price, Transit Manager • • • Beach Cities Transit System presented to the City of Redondo Sealh Mobility Advancement &roup April zoo4 beach Cities Transit S9stem CONTENTS Executive Summary i I. Introduction 1 II. Background 1 III. Transit Service Types 3 IV. Operating and Capital Costs 6 IV. Community Transit Service A. Neighborhood Shuttles 1. Beach Shuttles 6 2. Route 1 7 3. Route 2 8 4. Route 3 9 5. Route 4 10 6. Manhattan Beach Shuttle 11 7. Hermosa Beach Shuttle 12 B. Neighborhood Dial -A -Ride 1. Redondo Beach & Hermosa Beach 13 2. Manhattan Beach Dial -A -Ride 13 C. Commuter Services 1. Coastal Commuter 2. Van Pools 15 15 V. Implementation Plan 16 Appendixes A. Route Information Sheets B. Cost Summary C. Acknowledgements ?each Cities Transit System EXECUTIVE SUMMARY The Beach Cities Transit System presents expanded transit options to the beach communities of Redondo Beach, Hermosa Beach, and Manhattan Beach. The plan is designed to accomplish the following goals: 1. Provide local transit service for residents and visitors that results in reduced traffic congestion and parking problems. 2. Connect with local transit services (MTA, Torrance, MAX) to allow transit trips throughout Southern California. 3. Initiate new transit and vanpool services to local employment sites. 4. Develop a transit system whose image encourages people to choose transit versus their own automobile. 5. Provide dial -a -ride transit service to senior and disabled residents. The Beach Cities Transit System consists of several different transit services, each designed to compliment the community in which it operates. These services include the following: Beach Shuttle Small shuttle vehicles (30') would provide frequent shuttle service along the beach areas. Two routes would be operated in Manhattan, Hermosa, and Redondo Beach. More frequent service would be operated during the weekends and peak visitor times. Neighborhood Shuttle Small shuttle buses would provide local circulator service in the three communities. All circulator service would connect with MTA services. Some routes would connect with the MTA Green Line. Executive Summary I Beach Cities Transit System INeighborhood Dial -A -Ride I I I I I I I I I I I I I I I I I Local dial -a -ride service would be provided in all three communities for senior and disabled residents. Service would be provided to selected locations in surrounding communities for medical trips. The WAVE, which currently provides service in Redondo and Hermosa Beach to the general public, would be reconfigured to provide improved service to senior and disabled residents. Expanded dial -a -ride service would be operated in Manhattan Beach. This service would provide expanded hours of service to senior and disabled residents. Commuter Services Two new services would be provided for South Bay commuters. New commuter bus service to the El Segundo employment area would be initiated. Vehicles would provide premium service with reclining seats; drop- down work trays, and other amenities. Vanpools would be established for residents traveling to diverse work locations throughout Southern California. Operating and capital costs Shown below are the estimated operating and capital costs for the Beach Cities Transit System. The system would be funded by a combination of Proposition A & C local return funds and federal capital funds. Executive Summary Beach Shuttle Neighborhood Shuttle Neighborhood Dial -A -Ride Commuter Services TOTAL Ridership 346,770 552,225 58,136 54,825 1,011956 Revenue $225,401 $358,946 $29,068 $66,351 $679,766 Op. Costs $1,057,294 $1,773,686 $641,175 $368,018 $3,840,174 Capital Costs $3,220,000 $3,162,500 $671,600 $1,035,000 $8,089,100 Executive Summary MI MN— In OM MI ME MI OM I I MI MI I M—_ I OM Beach Cities -i s ansit System 0 mi 1 2 3 4 5 Copyright 01988-2001 Microsoft Corp. and/or 8s suppliers. AA rights reserved. htlp:/Mvw.miaosotl coMsms ila O CopyngM 2000 by Geographic Data Technology, Inc Al rights reserved. 02000 Navigation Tetralogies. MI rights reserved. This dale Includes Information taken with permission from Canadian authorities 0 Her Majesty the Queen In Right of Canada O Copynght 2000 by Conpusearch Miaanarketng Data end Systems Ltd. tt a ea. Asa I. INTRODUCTION The purpose of this report is to outline expanded transit service options for the coastal communities of Redondo Beach, Manhattan Beach, and Hermosa Beach. As the Los Angeles County Metropolitan Transportation Authority (LACMTA) cuts back on service on suburban communities, the burden to provide local transit service is falling on local communities. This plan does not merely respond to the issue of the MTA reducing service, it presents a plan for transit service that will serve local residents and commuters both within the coastal communities and for longer distance trips. The goals of this plan are as follows: 1. Provide local transit service for residents and visitors that results in reduced traffic congestion and parking problems. 2. Connect with local transit services (MTA, Torrance, MAX) to allow transit trips throughout Southern California. 3. Initiate new transit and vanpool services to local employment sites. 4. Develop a transit system whose image encourages people to choose transit versus their own automobile. 5. Provide dial -a -ride transit service to senior and disabled residents. II. BACKGROUND The City of Redondo Beach initiated a transit study to determine the best ways to provide public transit services to the beach communities. The study included a review of existing studies and plans, interviews with transit operators, and interviews with community officials. The draft plan will be presented at community meetings to gather feedback and make adjustments. The final plan will be used as a basis to secure funding for the Beach Cities Transit System and to begin operations. Page 1 &.' '&4efnrorfxr III. TRANSIT SERVICE TYPES Different individuals and communities require unique solutions to the transportation needs. This section presents the array of transit services that will be used in the Beach Cities Transit System. Nai,:6orimi Ikea Service: Small shuttle buses would provide local circulator service in the three communities. All circulator service would connect with MTA services. Some routes would connect with the MTA Green Line. Market Segment: Residents and visitors Vehicle Type: 30' low -floor shuttle vehicle. Powered by Compressed Natural Gas (CNG). Neighborhood Shuttle routes in Hermosa and Manhattan Beach would be operated by small 15 passenger buses powered by Compressed Natural Gas (CNG). 13‘454 silo Service Type: Shuttle vehicles (30') would provide frequent shuttle service along the beach areas. Two routes would be operated in Manhattan, Hermosa, and Redondo Beach. More frequent service would be operated during the weekends and peak visitor times. Market Segment: Local residents and visitors Vehicle Type: 30' low -floor shuttle vehicle. Powered by Compressed Natural Gas (CNG) Page 2 &.IC.T.,�«,rf. 144.44001041-4-214 Service: Local dial -a -ride service would be provided in all three communities for senior and disabled residents. Residents could also travel to selected locations in surrounding communities for medical trips. Market Segment: Senior and disabled residents /Vehicle Type:20-25' dial -a -ride vehicle. Powered by Compressed Natural Gas. &mare &mVae Service Type: Commuter buses would operate peak -hour service to the El Segundo employment area. Vehicles would be equipped with reclining seats; drop-down work trays, and other amenities. Vanpools would provide service to residents traveling to diverse work locations throughout Southern California. Market Segment: Commuters Vehicle Type: 30-35' commuter bus. Powered by Compressed Natural Gas (CNG) 7 and 12 passenger vans Page 3 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 IV. OPERATING AND CAPITAL COSTS The Beach Cities Transit System represents a significant increase in transit service throughout the beach communities. Staff looked at transit systems operating similar services in Southern California to estimate operating and capital costs. These 'peer' systems included: • Redondo Beach WAVE -local dial -a -ride service • Municipal Area Express (MAX) -commuter bus service • Riverside Transit Agency (RTA) -commuter bus service • City of Los Angeles Commuter Express -commuter bus service • Palos Verdes Peninsula Transit Authority (PVPTA)-shuttle service This study assumes that all transit service would be tendered through a competitive bidding process. The following items would be provided by the contracting agency: vehicles, fuel, and vehicle storage facilities. The following items would be provided by the transit company: drivers, insurance, maintenance, supervision, and other operating items. All vehicles are assumed to be powered by Compressed Natural Gas (CNG). The cities of Redondo and Manhattan Beach are currently developing a CNG fueling facility, which would be used by all transit vehicles. Shown below are the estimated operating and capital costs for the Beach Cities Transit System. These costs include CNG fuel. Another component is estimating ridership and fare revenue. Shown in the following section is the estimated ridership and fare revenue. Beach Shuttle Neighborhood Shuttle Dial -A -Ride Coastal Services Vehicle Cost $280,000 $275,000 $73,000 $300,000 Operating Cost/Hour $45.73 $46.25 $41.35 $108.13 Another component is estimating ridership and fare revenue. Shown in the following section is the estimated ridership and fare revenue. Page 4 Beach Shuttle Neighborhood Shuttle Neighborhood Dial -A -Ride Coastal Services Passengers/ Hour 15.00 15.00 3.75 20.00 Revenue/Passenger $0.65 $0.65 $.65 $1.13 Page 4 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 JsidaeAn,wtt% Using the previously illustrated cost and revenue estimates, the estimated operating and capital costs for the Beach Cities Transit System are shown below: The Appendix of this report contains detailed cost calculations for each of the service options. Page 5 Beach Shuttle Neighborhood Shuttle Neighborhood Dial -A -Ride Commuter Services TOTAL Ridership 346,770 552,225 58,136 54,825 1,011956 Revenue $225,401 $358,946 $29,068 $66,351 $679,766 Op. Costs $1,057,294 $1,773,686 $641,175 $368,018 $3,840,174 Capital Costs $3,220,000 $3,162500 $671,600 $1,035,000 $8,089,100 The Appendix of this report contains detailed cost calculations for each of the service options. Page 5 .ie€:.r rAS. V. COMMUNITY SERVICE DESCRIPTIONS A. Neighborhood Shuttles This section provides detailed descriptions of the proposed neighborhood shuttles. 1. Basi Sian f Two Beach Shuttles would provide convenient service for visitors and residents throughout the coastal areas. Smaller buses that would complement the unique neighborhoods would be operated on these two routes. The Blue Line would travel between Manhattan and Hermosa Beach. The shuttle would operate north from Manhattan Beach Pier along Hermosa and Highland to El Porto area in North Manhattan Beach and south from Manhattan Beach Pier to the Hermosa Beach Pier. The Red Line would operate between Hermosa Beach and Redondo Beach. The route runs north from Redondo Beach Pier to the Hermosa Beach Pier and south to Catalina Avenue and Palos Verdes Boulevard. 9, L�111 i1Mw rw"10 aoa. :.kfi u. ,ice X144 i } i _. .rarM�., n.. $ a '•.-.•a MaAhAgAn 1 •ry T h.,ilth 1& f •eni9th'r?125tut.l; IKs�?!dte�,r • ``J 1 .AiEr bn. ay , t \1b�1 ii J r � \ f•`41,.` ria Ruwn.Lk .y. ly i iaae[ i Ln4 A.. = � Ir Santa M o n i c a e a r Both routes would offer frequent peak service during the summer/holiday periods and reduced service during other times. All shuttles would connect with MTA routes and allow transferring to travel the entire coastal route. Service Highlights Vehicles Required: Service Hours: Frequency: Service Days: Service Eligibility: Annual Passengers: Annual Operating Cost: Annual Fare Revenue: CNG -powered 30' transit vehicles: 6 peak, 4 off-peak 6:30 am to 8:00 p.m. Service operated later on Friday and Saturday evenings 7-15 minutes during weekends and holidays, 30 minutes during other times Seven Days Per Week General Public 346,770 $1,057,294 $225,401 Page 6 2. ,Piro 1444,4e44 &ai 4 f..4. &sh Route 1 would provide local shuttle service within the cities of Redondo and Manhattan Beach. It would replace portions of recently discontinued MTA Route 225 while serving new destinations. The northern end of the route would be located in downtown Manhattan Beach and the southern end of the route would be at the Redondo Beach Pier. Significant destinations served by Route 1 include: • Redondo Beach Pier • Redondo Beach Civic Center • Redondo Union High School • Manhattan Beach Middle School • Manhattan Village • Commercial and retail areas along Rosecrans Avenue • Hotels along Park View Avenue and Aviation Boulevard • Downtown Manhattan Beach • Beach Cities Heath District (this destinations was sited by many participants in a recent Manhattan Beach Transit survey) Service Highlights Vehicles Required: Service Hours: Frequency: Service Days: Service Eligibility: Annual Passengers: Annual Operating Cost: Annual Fare Revenue: J, .P.,L 1-4:+44 4i. Cun.ar CNG -powered 30' transit vehicles: 3 peak, 2 off-peak 5:00 am to 8:00 p.m. 20-30 minutes during peak periods, 30-45 during other hours Six Days Per Week General Public 167,895 $517,676 $109,132 Page 7 c4sI & , T, serrA . Route 2 would provide local shuttle in Redondo Beach between the Pier, Marine/Redondo Station and Galleria at South Bay. The route would serve the heavy student ridership at Redondo Union High School. Significant destinations served by Route 2 include: • Redondo Beach Pier • Redondo Beach Civic Center • Redondo Union High School • Beach Cities Health District • Galleria at South Bay • Aerospace companies in north Redondo Beach Service Highlights Vehicles Required: Service Hours: Frequency: Service Days: Service Eligibility: Annual Passengers: Annual Operating Cost: Annual Fare Revenue: r ]3rd St ' u .. . 29th St i mamtuam.da �- B - Pi 0.th MerMorinoAw ram seem c t __ fI. ±3W _ +iO tOtlt St 1 ,OXt St l s v ...w . is &li° ,r et_ 1 t y -- Cs AveA .• fl Arbaa St J it 101' ,4th St ; eit it 141 .y 4 1 u$ Grant Ave . .:t Gish;Zx-r ptlm�nasa Beont t. P.A 3 1e etas lm,fit Vo5 s+ Neu . ..t w, td �411'o't051 l94 '- 1p haemo" ? cslllaham sr --I ,, .1 d "Iaiarw Emerald W '1 < w ' semen • Emseld '. I. .P �� Semet Torun* WA< CNG -powered 30' transit vehicles: 3 peak, 2 off-peak 6:30 am to 8:00 p.m. Service operated later on Friday and Saturday evenings 20-30 minutes during peak periods, 30-45 during other hours Six Days Per Week General Public 167,895 $517,676 $109,132 Page 8 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 &.dares iY,w,a 3. A2 3-rem-aeee ti gamma' Route 3 would provide frequent service between Redondo Beach and Del Amo Fashion Center along Torrance Boulevard. This route would serve the major employment area surrounding Del Amo Fashion Plaza. Significant destinations that would be served include: • Redondo Beach Pier "� . "w w t • Redondo Beach Civic ` r" };i Lan. ' 1 t Center i t*a*t* tt i • Little Company of * j ! \ t • f Mary Hospital t ` • Bishop Montgomery f awn. s High School F c �° • MTA and Torrance Transit connections • Del Amo Fashion Plaza and surrounding employment area W_1 "4a 1 Z vi 1 41° 1 ! 8 Service Highlights Vehicles Required: Service Hours: Frequency: Service Days: Service Eligibility: Annual Passengers: Annual Operating Cost: Annual Fare Revenue: 1 CNG -powered 30' transit vehicle Monday -Saturday: 5:00 am to 10:00 p.m. Sunday: 7:00 a.m. to 8:00 p.m. Every 30 minutes Seven Days Per Week General Public 86,085 $265,429 $55,955 Tem* Bewails 86,/ ww,%mw ttq Si Page 9 ILdear s £ & 4-13:404 later Route 4 would provide local transit service to the southern section of Redondo Beach and Torrance. Significant destinations served by this route include: • Redondo Beach Pier • Redondo Beach Civic Center • South Redondo Beach • Torrance Riviera Village community • South Torrance High School • MTA and Torrance Transit. connections • Del Amo Fashion Plaza and surrounding employment area Service Highlights Vehicles Required: Service Hours: Frequency: Service Days: Service Eligibility: Annual Passengers: Annual Operating Cost: Annual Fare Revenue: 1 CNG -powered 30' transit vehicle Monday -Friday: 7:00 am to 6:00 p.m. Every 90-120 minutes Weekdays only General Public 12,475 $141,525 $14,918 Page 10 Asleaf r, 6. Ha,ktra. &ah <Meth Local shuttle service would be provided to Manhattan Beach residents using small 15 passenger shuttle buses. These small buses would be CNG -powered and designed to provide service to residential neighborhoods. The route would begin and end in downtown Manhattan Beach and serve the following destinations: • Downtown Manhattan Beach • Manhattan Village • Commercial and retail areas along Rosecrans Avenue • Manhattan Village Senior Housing • Hotels along Park View Avenue and Aviation Boulevard • Marine Avenue Park • Manhattan Beach Middle School • Mira Costa High School Service Highlights Vehicles Required: Service Hours: Frequency: Service Days: Service Eligibility: Annual Passengers: Annual Operating Cost: Annual Fare Revenue: e Sara. Pawnha, M g 2 5 10,1A g " tF 3 2 we lid PI • an SI m,„t 9 201,11g „x._.. N SSSS. B_ w. P ,et '�a+eCt. S.. name= Orb Wow 9 smenn P, Fare AM t s 1 CNG -powered 25' transit vehicle Monday -Friday: 7:00 am to 7:00 p.m. Saturday: 9:00 a.m. to 6:00 p.m. Every 45 minutes Monday -Saturday General Public 53,700 $165,575 $34,905 An it mood ad Page 11 SI Ca. Are: 7. Ne,. &ad Seth Local shuttle service would be provided to Hermosa Beach residents using small 15 passenger shuttle buses. These small buses would be CNG -powered and designed provide service to residential neighborhoods. The route would begin and end in downtown Hermosa Beach and serve the following destinations: • Downtown Hermosa Beach • Pacific Coast Highway commercial and retail establishments • MTA Connections on Pacific Coast Highway and Artesia Boulevard • Community Center • Hermosa Valley School Service Highlights Vehicles Required: Service Hours: Frequency: Service Days: Service Eligibility: Annual Passengers: Annual Operating Cost: Annual Fare Revenue: 4:t vsnaNkth 20% ant kt 24th PI 11 24th St • Q 21st St ib 190 St . Nelson An Manhattan Beach Artesia BMd �la .tc�naeye 11.9a 4 Mai v4• 7t, p 92 1z St Q z u, I ; asihVf 0 4001 St ed1 St is N i1 rst go St Mallet 701St_ eip st no SI Can j St 501 `� Armco set Pt to's' 6l ' `� H A4 .41x. 419 ..4 7 1 CNG -powered 25' transit vehicle Monday -Friday: 7:00 am to 7:00 p.m. Saturday: 9:00 a.m. to 6:00 p.m. Every 45 minutes ��� /j�� Monday -Saturday wee�tujoi. Genial Public 4 53,700 $165,575 $34,905 Page 12 &AdCaw. T.wnrfli'r 44444. 0444-,a4 The WAVE currently provides dial -a -ride service for the general public in Redondo and Hermosa Beach. The City of Manhattan Beach operates a dial -a -ride service for senior and disabled residents. The Beach Cities Transit System proposes to reconfigure dial -a -ride service in the two communities. This is described in the following section. 1 'eh.4 &at.i ad ,4erwam &ac.i Dallf-FF Service The WAVE would be reconfigured to provide service to seniors and disabled only. The general public currently using this service could use the new neighborhood shuttle services. WAVE Dial -A -Ride Vehicles Required: Service Hours: Service Days: Service Eligibility: Annual Revenue Hours: Annual Passengers: Annual Operating Cost: Annual Revenue 5 paratransit Current Seven Days Per Week Seniors and disabled only 8,415 31,556 $347,960 $15,778 NairAlta&ae4 Dal -A-& Starke A significant expansion of dial -a -ride service is proposed in the City of Manhattan Beach. As shown by the chart below, Manhattan Beach senior and disabled residents utilize the service at a much lower rate then surrounding communities. 35.00 30.00 25.00 20.00 15.00 10.00 5.00 Dial -A -Taxi Usage By Seniors Trips per 100 Seniors t Lomita Whittier WAVE Carson Manhattan PV Transit Beach Page 13 It is proposed that DAR service in Manhattan Beach be operated earlier and later in the day to allow senior and disabled residents additional opportunities to shop, participate in social activities, and to visit medical facilities. Manhattan Beach Dial -A -Ride Vehicles Required: Service Hours: Service Days: Service Eligibility: Annual Revenue Hours: Annual Passengers: Annual Operating Cost: Annual Revenue 3 paratransit Same as WAVE Seven Days Per Week Seniors and disabled only 7,088 26,580 $293,088 $12,290 Page 14 244Cr:.T,o,rf. Commuter bus and vanpool services would be provided in the beach cities. The Coastal Commuter service would provide peak -hour commuter service between the beach communities and the El Segundo employment area. Service would be similar to current MAX service. Route Description: Transit Connections: Vehicles Required: Service Hours: Frequency: Service Days: Service Eligibility: Annual Revenue Hours: Annual Passengers: Annual Cost: Annual Revenue: Service would operate from Redondo Beach to the El Segundo employment area via Catalina, Harbor, Hermosa, and Highland. Numerous CNG -powered 30' transit vehicles: 3 peak 5:30-9:30 a.m., 3:00 p.m. -6:30 p.m. 30 minutes during peak periods Monday through Friday General Public 1,785 35,700 $193,012 $40,341 Vanpools would also provide service to residents traveling to diverse work locations throughout Southern California. Route Description: Transit Connections: Vehicles Required: Service Hours: Frequency: Service Days: Service Eligibility: Annual Revenue Hours: Annual Passengers: Annual Cost: Annual Revenue: Vanpools would provide service to numerous commuter destinations throughout Southern California Numerous 10 vans TBD TBD Monday through Friday General Public N/A 19,125 $175,000 $26,010 Page 15 kppendix Beach Cities Transit System Operating Cost Assumptions Operating Cost Cost/Bus Average Speed (MPH) Payroll to Platform Hour ratio Revenue/Passenger Passengers Per Hour Number of buses Annual Revenue Hours Annual Revenue Miles Annual Platform Hours Annual Total Miles Annual Fare Revenue Annual Ridership Annual Operating Cost Annual Subsidy Operating Ratio Beach Shuttle Van Pools $ 40.00 $ 17,500 $ (Per Year) $ 280,000 N/A $ 11.00 1.15 $ 0.65 $ 15.00 N/A Coastal Neighborhood Neighborhood Commuter Shuttle Dial -A -Ride 90.00 $ 40.00 $ 38.00 300,000 $ 275,000 $ 73,000 20.00 12.00 11.44 N/A 2.00 1.36 $ 1.13 $ 20.00 1.15 1.15 0.65 $ 0.50 15.00 3.75 TOTAL 10 10 3 10 8 23 23,118 N/A 1,785 38,345 15,503 78,751 254,298 N/A 35,700 460,140 177,354 927,492 26,586 N/A 3,570 44,097 17,828 92,081 292,443 N/A 71,400 529,161 203,957 1,096,961 $ 225,401 $ 346,770 $ 1,057,294 $ $ (831,894) $ 21% 26,010 $ 19,125 175,000 $ (148,990) $ 15% 40,341 $ 358,946 35,700 552,225 193,018 $ 1,773,686 $ (152,677) $ (1,414,740) $ 21% 20% $ 29,068 $ 679,766 58,136 1,011,956 641,175 $ 3,840,174 (612,107) $ (3,160,408) 5% 18% Such Cities Transit System Scach Shuttle Service Description: Shuttle service operating from the three communities along the beach area. More frequent service during weekend/summer periods. Service operated from 10:00 a.m. to 7:00 p.m. Revenue Hours Red Blue Total Weekdays 25.00 25.00 50.00 Saturdays 48.00 48.00 96.00 Sundays 48.00 48.00 96.00 Peak Buses Weekdays 3 3 6 Saturdays 5 5 10 Sundays 5 5 10 Passengers Weekdays 375 375 750 Saturdays 720 720 1,440 Sundays 720 720 1,440 Annual Ridership 161,010 161,010 322,020 Summer Service 4 Months of Expanded Service Beach Cities Transit System Neighborhood Shuttle Service Description: Shuttle service operating through the three communities to serve residential, educational, medical, and shopping areas. Service would be provided Monday through Saturday, except on Torrance Blvd. Route 3. Route 1 Route 2 Route 3 Route 4 Hermosa Revenue Hours MB to RB Green Line Torrance Blvd. Riviera Village Beach Shuttle Weekdays 39.00 39.00 17.00 12.00 12.00 Saturdays 24.00 24.00 13.00 - 10.00 Sundays 13.00 Peak Buses Weekdays 3 3 1 Saturdays 2 2 1 Sundays 1 1 Manhattan Shuttle TOTAL 12.00 131.00 10.00 81.00 13.00 1 1 10 1 1 7 17 Passengers Weekdays 585 585 255 90 180 180 1,875 Saturdays 360 360 195 150 150 1,215 Sundays 195 195 Redondo and Hermosa Beach Shuttles would utilize cutaway vehicles. 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Beach Cities Transit System Neighborhood Dial -A -Ride Service Description: Dial -A -Ride service would be provided for senior and disabled residents in the beach Communities. The WAVE would provide dialer -ride service for the communities of Redondo and Hermosa Beach and dial -a -ride service would be provided in Manhattan Beach. Revenue Hours WAVE M. Beach Total Weekdays 29.00 24.00 53.00 Saturdays 11.00 10.00 21.00 Sundays 8.00 8.00 16.00 Peak Buses Weekdays 5 3 8 Saturdays 3 2 5 Sundays 2 1 3 Passengers Weekdays 109 90 199 Saturdays 41 38 79 Sundays 30 30 60 Annual Passengers 31,556 26,580 58,136 Seach Cities Transit System Commuter Services Service Description: Commuter service between Beach Communities and El Segundo Three buses would make four one-way trips in the AM/PM. Revenue Hours Weekdays Saturdays Sundays Peak Buses Weekdays Saturdays Sundays Passengers Weekdays Saturdays Sundays 7.00 3.00 140 Van Pools Service Description: Commuter van pools operating from beach communities to diverse destinations in Southern California Revenue Hours Total Weekdays N/A Saturdays N/A Sundays N/A Peak Vans Weekdays 10 Saturdays Sundays Passengers Weekdays 75 Saturdays N/A _Sundays N/A 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Death Cities Transit Service ACKNOWLEDGEMENTS The following individuals were extremely helpful in preparing this report: • Steve Burrell, City of Hermosa Beach • Terisa Price, City of Redondo Beach • Scott Greene, LACMTA • Mike Downs, Laidlaw Transit Services • Dennis Guinaw, Laidlaw Transit Service • Eve Kelso, City of Manhattan Beach • Dick Stillwell, Long Beach Transit • John Maddox, North American Bus Industries • Jim Mills, Torrance Transit • Mike Leyman, City of Manhattan Beach • $each Cities Transit System presented to the City of Redondo Peach Mobility Advancement &roup April ioo4 I 13each Cities Transit Stem • ' CONTENTS ' Executive Summary i II. Introduction I ' II. Background 1 III. Transit Service Types 3 IIV. Operating and Capital Costs 6 IIV. Community Transit Service A. Neighborhood Shuttles I1. Beach Shuttles 6 2. Route 1 7 I 3. Route 2 8 4. Route 3 9 5. Route 4 10 I 6. Manhattan Beach Shuttle I 1 7. Hermosa Beach Shuttle 12 IB. Neighborhood Dial -A -Ride 1. Redondo Beach & Hermosa Beach 13 I2. Manhattan Beach Dial -A -Ride 13 C. Commuter Services I1. Coastal Commuter 15 2. Van Pools 15 IV. Implementation Plan 16 IAppendixes A. Route Information Sheets B. Cost Summary C. Acknowledgements I I I beach titles Transit tem EXECUTIVE SUMMARY The Beach Cities Transit System presents expanded transit options to the beach communities of Redondo Beach, Hermosa Beach, and Manhattan Beach. The plan is designed to accomplish the following goals: 1. Provide local transit service for residents and visitors that results in reduced traffic congestion and parking problems. 2. Connect with local transit services (MTA, Torrance, MAX) to allow transit trips throughout Southern California. 3. Initiate new transit and vanpool services to local employment sites. 4. Develop a transit system whose image encourages people to choose transit versus their own automobile. 5. Provide dial -a -ride transit service to senior and disabled residents. The Beach Cities Transit System consists of several different transit services, each designed to compliment the community in which it operates. These services include the following: Sea ch Shuttle Small shuttle vehicles (30') would provide frequent shuttle service along the beach areas. Two routes would be operated in Manhattan, Hermosa, and Redondo Beach. More frequent service would be operated during the weekends and peak visitor times. Neighborhood Shuttle Small shuttle buses would provide local circulator service in the three communities. All circulator service would connect with MTA services. Some routes would connect with the MTA Green Line. Executive Summary 1 beach Cities Transit illiem • 1 Neighborhood Dial -A -{tide 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Local dial -a -ride service would be provided in all three communities for senior and disabled residents. Service would be provided to selected locations in surrounding communities for medical trips. The WAVE, which currently provides service in Redondo and Hermosa Beach to the general public, would be reconfigured to provide improved service to senior and disabled residents. Expanded dial -a -ride service would be operated in Manhattan Beach. This service would provide expanded hours of service to senior and disabled residents. Commuter Services Two new services would be provided for South Bay commuters. New commuter bus service to the Et Segundo employment area would be initiated. Vehicles would provide premium service with reclining seats; drop- down work trays, and other amenities. Vanpools would be established for residents traveling to diverse work locations throughout Southern California. Operating and Capital Costs Shown below are the estimated operating and capital costs for the Beach Cities Transit System. The system would be funded by a combination of Proposition A & C local return funds and federal capital funds. Executive Summary Beach Shuttle Neighborhood Shuttle Neighborhood Dial -A -Ride Commuter Services TOTAL Ridership 346,770 552,225 58,136 54,825 1,011956 Revenue 5225,401 5358,946 529,068 566,351 5679,766 Op. Costs 51,057,294 51,773,686 5641,175 $368,018 $3,840,174 Capital Costs 53,220,000 $3,162,500 $671,600 51,035,000 $8,089,100 Executive Summary MN I__ M M— M MI_ MI OM M I— M I N Beach Cities fansit System 0 mi 1 2 3 4 5 Copyright O 1988-2001 Microsoft Corp. and/or Its suppliant Al rights remand. hgp:/Mww.mlcrosdft.com/streets 0 Copyright 2000 by Geographic Data Technology, Ina M rights reserved. O 2000 Navigation Technologies. M ricotta reserved. This data Includes Information taken with permission from Canadian authorities 0 Her MaleN' IIi• Doren In Right of Canada. O Copynght 2000 by Conpuaearch Mlaonwkating Data and Systems Ltd. • • I. INTRODUCTION The purpose of this report is to outline expanded transit service options for the coastal communities of Redondo Beach, Manhattan Beach, and Hermosa Beach. As the Los Angeles County Metropolitan Transportation Authority (LACMTA) cuts back on service on suburban communities, the burden to provide local transit service is falling on local communities. This plan does not merely respond to the issue of the MTA reducing service, it presents a plan for transit service that will serve local residents and commuters both within the coastal communities and for longer distance trips. The goals of this plan are as follows: 1. Provide local transit service for residents and visitors that results in reduced traffic congestion and parking problems. 2. Connect with local transit services (MTA, Torrance, MAX) to allow transit trips throughout Southern California. 3. Initiate new transit and vanpool services to local employment sites. 4. Develop a transit system whose image encourages people to choose transit versus their own automobile. 5. Provide dial -a -ride transit service to senior and disabled residents. II. BACKGROUND The City of Redondo Beach initiated a transit study to determine the best ways to provide public transit services to the beach communities. The study included a review of existing studies and plans, interviews with transit operators, and interviews with community officials. The draft plan will be presented at community meetings to gather feedback and make adjustments. The final plan will be used as a basis to secure funding for the Beach Cities Transit System and to begin operations. Page 1 • c-iaaT. ora, III. TRANSIT SERVICE TYPES Different individuals and communities require unique solutions to the transportation needs. This section presents the array of transit services that will be used in the Beach Cities Transit System. Service: Small shuttle buses would provide local circulator service in the three communities. All circulator service would connect with MTA services. Some routes would connect with the MTA Green Line. Market Segment: Residents and visitors Vehicle Type: 30' low -floor shuttle vehicle. Powered by Compressed Natural Gas (CNG). Neighborhood Shuttle routes in Hermosa and Manhattan Beach would be operated by small 15 passenger buses powered by Compressed Natural Gas (CNG). 13604 Ada. Service Type: Shuttle vehicles (30') would provide frequent shuttle service along the beach areas. Two routes would be operated in Manhattan, Hermosa, and Redondo Beach. More frequent service would be operated during the weekends and peak visitor times. Market Segment: Local residents and visitors Vehicle Type: 30' low -floor shuttle vehicle. Powered by Compressed Natural Gas (CNG) Page 2 &msmage Teener /X. 44.4,400e Dia! -74—a Service: Local dial -a -ride service would be provided in all three communities for senior and disabled residents. Residents could also travel to selected locations in surrounding communities for medical trips. Market Segment: Senior and disabled residents Vehicle/VJnType:� 20-25' dial -a -ride vehicle. Powered by Compressed Natural Gas. &ni,tte JGr//aad Service Type: Commuter buses would operate peak -hour service to the El Segundo employment area. Vehicles would be equipped with reclining seats; drop-down work trays, and other amenities. Vanpools would provide service to residents traveling to diverse work locations throughout Southern California. Market Segment: Commuters Vehicle Type: 30-35' commuter bus. Powered by Compressed Natural Gas (CNG) 7 and 12 passenger vans Page 3 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 • IV. OPERATING AND CAPITAL COSTS The Beach Cities Transit System represents a significant increase in transit service throughout the beach communities. Staff looked at transit systems operating similar services in Southern California to estimate operating and capital costs. These 'peer' systems included: • Redondo Beach WAVE -local dial -a -ride service • Municipal Area Express (MAX) -commuter bus service • Riverside Transit Agency (RTA) -commuter bus service • City of Los Angeles Commuter Express -commuter bus service • Palos Verdes Peninsula Transit Authority (PVPTA)-shuttle service This study assumes that all transit service would be tendered through a competitive bidding process. The following items would be provided by the contracting agency: vehicles, fuel, and vehicle storage facilities. The following items would be provided by the transit company: drivers, insurance, maintenance, supervision, and other operating items. All vehicles are assumed to be powered by Compressed Natural Gas (CNG). The cities of Redondo and Manhattan Beach are currently developing a CNG fueling facility, which would be used by all transit vehicles. Shown below are the estimated operating and capital costs for the Beach Cities Transit System. These costs include CNG fuel. Another component is estimating ridership and fare revenue. Shown in the following section is the estimated ridership and fare revenue. Beach Shuttle Neighborhood Shuttle Dial -A -Ride Coastal Services Vehicle Cost $280,000 $275,000 $73,000 $300,000 Operating Cost/Hour $45.73 $46.25 $41.35 $108.13 Another component is estimating ridership and fare revenue. Shown in the following section is the estimated ridership and fare revenue. Page 4 Beach Shuttle Neighborhood Shuttle Neighborhood Dial -A -Ride Coastal Services Passengers/ Hour 15.00 15.00 3.75 20.00 Revenue/Passenger $0.65 $0.65 $.65 $1.13 Page 4 a 1 1 1' 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 &.doraeT.wnrt%- • • Using the previously illustrated cost and revenue estimates, the estimated operating and capital costs for the Beach Cities Transit System are shown below: The Appendix of this report contains detailed cost calculations for each of the service options. Page 5 Beach Shuttle Neighborhood Shuttle Neighborhood Dial -A -Ride Commuter Services TOTAL Ridership 346,770 552,225 58,136 54,825 1,011956 Revenue $225,401 $358,946 $29,068 $66,351 $679,766 Op. Costs $1,057,294 $1,773,686 $641,175 $368,018 $3,840,174 Capital Costs $3,220,000 $3,162,500 $671,600 $1,035,000 $8,089,100 The Appendix of this report contains detailed cost calculations for each of the service options. Page 5 &r..! .4 T.wer' • V. COMMUNITY SERVICE DESCRIPTIONS A. Neighborhood Shuttles This section provides detailed descriptions of the proposed neighborhood shuttles. Two Beach Shuttles would provide convenient service for visitors and residents throughout the coastal areas. Smaller buses that would complement the unique neighborhoods would be operated on these two routes. The Blue Line would travel between Manhattan and Hermosa Beach. The shuttle would operate north from Manhattan Beach Pier along Hermosa and Highland to El Porto area in North Manhattan Beach and south from Manhattan Beach Pier to the Hermosa Beach Pier. The Red Line would operate between Hermosa Beach and Redondo Beach. The route runs north from Redondo Beach Pier to the Hermosa Beach Pier and south to Catalina Avenue and Palos Verdes Boulevard. 14-1:71:1; j f 114 r�:D. a, rdn w Marina i rvi "tier'llik.eitlitz' fit emt6t is s Air ' Bti 1.5.n9 irk d S �rl %: is Aird- lied M, rat). Mrr. >1,-V411Y f ry W .,,d,el" Santa Monica Bay 9'11. F. 44,0 ..fix ♦�,p "ad. 1 f t •-ae ; i12, tal06 We ,1 (Ave Both routes would offer frequent peak service during the summer/holiday periods and reduced service during other times. All shuttles would connect with MTA routes and allow transferring to travel the entire coastal route. Service Highlights Vehicles Required: Service Hours: Frequency: Service Days: Service Eligibility: Annual Passengers: Annual Operating Cost: Annual Fare Revenue: CNG -powered 30' transit vehicles: 6 peak, 4 off-peak 6:30 am to 8:00 p.m. Service operated later on Friday and Saturday evenings 7-15 minutes during weekends and holidays, 30 minutes during other times Seven Days Per Week General Public 346,770 $1,057,294 $225,401 Page 6 1. ,P.e4 1,�/..h.i4e B.•rt 4 444 &ad Route 1 would provide local shuttle service within the cities of Redondo and Manhattan Beach. It would replace portions of recently discontinued MTA Route 225 while serving new destinations. The northern end of the route would be located in downtown Manhattan Beach and the southern end of the route would be at the Redondo Beach Pier. Significant destinations served by Route 1 include: r - Rosman* Ave Rus ife MI PI 35th 6t � .. ! . y+P at St •1 . pis Glenne --- M 1; p°wtk st • Redondo Beach Pier • Redondo Beach Civic Center • Redondo Union High School • Manhattan Beach Middle School • Manhattan Village • Commercial and retail areas along Rosecrans Avenue • Hotels along Park View Avenue and Aviation Boulevard • Downtown Manhattan Beach • Beach Cities Heath District (this destinations was sited by many participants in a recent Manhattan Beach Transit survey) Service Highlights Vehicles Required: Service Hours: Frequency: Service Days: Service Eligibility: Annual Passengers: Annual Operating Cost: Annual Fare Revenue: .3. A°0e4 2- .l Li. Cirm44 �.,".,,1..'M. jQy • sl St Gaggle s;. t&t Ave ,...�-; RedondapOth 14:: .,.,Tree„», , e- CNG -powered 30' transit vehicles: 3 peak, 2 off-peak 5:00 am to 8:00 p.m. 20-30 minutes during peak periods, 30-45 during other hours Six Days Per Week General Public 167,895 $517,676 $109,132 Page 7 • a,re.�.r Route 2 would provide local shuttle in Redondo Beach between the Pier, Marine/Redondo Station and Galleria at South Bay. The route would serve the heavy student ridership at Redondo Union High School. Significant destinations served by Route 2 include: • Redondo Beach Pier • Redondo Beach Civic Center • Redondo Union High School • Beach Cities Health District • Galleria at South Bay • Aerospace companies in north Redondo Beach Service Highlights Vehicles Required: Service Hours: Frequency: Service Days: Service Eligibility: Annual Passengers: Annual Operating Cost: Annual Fare Revenue: SYeI& ;17 •"- }S Maine Ars , Merino Aw teum smoniSt tr"'^�"e";J 6 iF • 11-1 -" t: .iarta� - ams , ,. acro"- , s, ,'c` riw iF c ; J ¢¢ n -; '''''''.1,'" 4 - k� 'C, s , - .. Anwsa :mil ,n, s, sy _ ` cow tag f l am`' R' _;+:-- Grana Ave l c.ne,u 1• • -.'i' Ibdo,Yoeesi. 645o1n any` iy s st yak Tmnnc , ., --,,,aeon e, . :. !. tre,dym St �J+ l cq ''�;'.,1' a ;fret In �; fP Enact . cL , g a.. ,,,.. ! , L .. , romna Bld< CNG -powered 30' transit vehicles: 3 peak, 2 off-peak 6:30 am to 8:00 p.m. Service operated later on Friday and Saturday evenings 20-30 minutes during peak periods, 30-45 during other hours Six Days Per Week General Public 167,895 $517,676 $109,132 Page 8 Saadi. r„a,'r/Yw 3. teak 3-7;rraaaa Beahnpd Route 3 would provide frequent service between Redondo Beach and Del Arno Fashion Center along Torrance Boulevard. This route would serve the major employment area surrounding Del Amo Fashion Plaza. Significant destinations that would be served include: • Redondo Beach Pier ... g • Redondo Beach Civic " II . a Y l Center 1 pf c 7 fLlIpm S II 1 t t • Little Company of -'-.6- ; 1 t Mary Hospital 1 -, , "`�- . • Bishop Montgomery 1: 5 High School ° ; 1 • MTA and Torrance Transit connections • Del Amo Fashion Plaza and surrounding employment area &e... a Oat** * • `wmw g watt. 1 s 3 ;1 1 ` ''7 I t Service Highlights Vehicles Required: Service Hours: Frequency: Service Days: Service Eligibility: Annual Passengers: Annual Operating Cost: Annual Fare Revenue: 1 CNG -powered 30' transit vehicle Monday -Saturday: 5:00 am to 10:00 p.m. Sunday: 7:00 a.m. to 8:00 p.m. Every 30 minutes Seven Days Per Week General Public 86,085 $265,429 $55,955 ti.; Owes IN tea Warm• Page 9 Swiezi.r�ur/X. • 5. Ate 1-Aera VIZte Route 4 would provide local transit service to the southern section of Redondo Beach and Torrance. Significant destinations served by this route include: • Redondo Beach Pier • Redondo Beach Civic Center • South Redondo Beach • Torrance Riviera Village community • South Torrance High School • MTA and Torrance Transit connections • Del Amo Fashion Plaza and surrounding employment area Service Highlights Vehicles Required: Service Hours: Frequency: Service Days: Service Eligibility: Annual Passengers: Annual Operating Cost: Annual Fare Revenue: 1 CNG -powered 30' transit vehicle Monday -Friday: 7:00 am to 6:00 p.m. Every 90-120 minutes Weekdays only General Public 12,475 $141,525 $14,918 Page 10 6. Ariel . Bead S Local shuttle service would be provided to Manhattan Beach residents using small 15 passenger shuttle buses. These small buses would be CNG -powered and designed to provide service to residential neighborhoods. The route would begin and end in downtown Manhattan Beach and serve the following destinations: • Downtown Manhattan Beach • Manhattan Village • Commercial and retail areas along Rosecrans Avenue • Manhattan Village Senior Housing • Hotels along Park View Avenue and Aviation Boulevard • Marine Avenue Park • Manhattan Beach Middle School • Mira Costa High School Service Highlights Vehicles Required: Service Hours: Frequency: Service Days: Service Eligibility: Annual Passengers: Annual Operating Cost: Annual Fare Revenue: Rowan Au gig pi p 7 1 • g A 308191+N 1' + 1Mw 2.81. 377 tan w Cite?' A w 1781 w dm ■ .6Dw • ,4th w 1381 w .7.777 mums i..• w. .t a —4 9777 • R atm w w. w Mwea . Mw Mana a ak . as 3p w aa, >na 2-4 R 3a. w Maths ha 237.. Ad St w 0771 771 .,0. w ...0 Pen / ba.n M • Fuse Mit- am ,s G.t M. podia Are • *Am Au n wawa e.+ 1 CNG -powered 25' transit vehicle Monday -Friday: 7:00 am to 7:00 p.m. Saturday: 9:00 a.m. to 6:00 p.m. Every 45 minutes Monday -Saturday General Public 53,700 $165,575 $34,905 • Page 11 &41ICxa.Tater teXe • 7. Han,afe &ao4 skttk Local shuttle service would be provided to Hermosa Beach residents using small 15 passenger shuttle buses. These small buses would be CNG -powered and designed provide service to residential neighborhoods. The route would begin and end in downtown Hermosa Beach and serve the following destinations: • Downtown Hermosa Beach • Pacific Coast Highway commercial and retail establishments • MTA Connections on Pacific Coast Highway and Artesia Boulevard • Community Center • Hermosa Valley School Service Highlights Vehicles Required: Service Hours: Frequency: Service Days: Service Eligibility: Annual Passengers: Annual Operating Cost: Annual Fare Revenue: 51\ 1 Part ` 5 th 6 24th PI ,, 24th Bt e stet st 'as %v5' Neon Ave Manhattan Beach MS. Mod N isms` Q '` scR' eZ72:. c2 o st st, st N V.a- j, lD Carnegie Ito, en D 4 M066 c C y, sth IOm g0+ Stt HaPee St S st eel St Gaon 5th S it/M011 yd Sl tat PI MPSI At 150, 4 7. 1 CNG -powered 25' transit vehicle Monday -Friday: 7:00 am to 7:00 p.m. Saturday: 9:00 a.m. to 6:00 p.m. Every 45 minutes Monday -Saturday General Public 53,700 $165,575 $34,905 Page 12 egad ein rA.rntag • • 44$4,4•1 a:14434 The WAVE currently provides dial -a -ride service for the general public in Redondo and Hermosa Beach. The City of Manhattan Beach operates a dial -a -ride service for senior and disabled residents. The Beach Cities Transit System proposes to reconfigure dial -a -ride service in the two communities. This is described in the following section. �. Blade &,2d a /Veen om &ad ad -4-064 &m The WAVE would be reconfigured to provide service to seniors and disabled only. The general public currently using this service could use the new neighborhood shuttle services. WAVE Dial -A -Ride Vehicles Required: Service Hours: Service Days: Service Eligibility: Annual Revenue Hours: Annual Passengers: Annual Operating Cost: Annual Revenue 5 paratransit Current Seven Days Per Week Seniors and disabled only 8,415 31,556 $347,960 $15,778 2. Addeo Scac.i aaE-/�,Pirle Se.wae A significant expansion of dial -a -ride service is proposed in the City of Manhattan Beach. As shown by the chart below, Manhattan Beach senior and disabled residents utilize the service at a much lower rate then surrounding communities. 35.00 30.00 25.00 20.00 15.00 10.00 5.00 Dial -A -Taxi Usage By Seniors Trips per 100 Seniors Lomita Whittier WAVE Carson Manhattan PV Transit Beach Page 13 • Aston, Ater /X, • It is proposed that DAR service in Manhattan Beach be operated earlier and later in the day to allow senior and disabled residents additional opportunities to shop, participate in social activities, and to visit medical facilities. Manhattan Beach Dial -A -Ride Vehicles Required: Service Hours: Service Days: Service Eligibility: Annual Revenue Hours: Annual Passengers: Annual Operating Cost: Annual Revenue 3 paratransit Same as WAVE Seven Days Per Week Seniors and disabled only 7,088 26,580 $293,088 $12,290 Page 14 tgad .e,r 0rf% • Commuter bus and vanpool services would be provided in the beach cities. The Coastal Commuter service would provide peak -hour commuter service between the beach communities and the El Segundo employment area. Service would be similar to current MAX service. Route Description: Transit Connections: Vehicles Required: Service Hours: Frequency: Service Days: Service Eligibility: Annual Revenue Hours: Annual Passengers: Annual Cost: Annual Revenue: Service would operate from Redondo Beach to the El Segundo employment area via Catalina, Harbor, Hermosa, and Highland. Numerous CNG -powered 30' transit vehicles: 3 peak 5:30-9:30 a.m., 3:00 p.m. -6:30 p.m. 30 minutes during peak periods Monday through Friday General Public 1,785 35,700 $193,012 $40,341 Vanpools would also provide service to residents traveling to diverse work locations throughout Southern California. Route Description: Transit Connections: Vehicles Required: Service Hours: Frequency: Service Days: Service Eligibility: Annual Revenue Hours: Annual Passengers: Annual Cost: Annual Revenue: Vanpools would provide service to numerous commuter destinations throughout Southern California Numerous 10 vans TBD TBD Monday through Friday General Public N/A 19,125 $175,000 $26,010 Page 15 • • Milaaaall1111Maaaallal= • V'each Cities Transit System Operating Cost Assumptions • Beach Shuttle Van Pools Operating Cost $ 40.00 $ 17,500 $ (Per Year) Cost/Bus $ 280,000 N/A $ Average Speed (MPH) Payroll to Platform Hour ratio Revenue/Passenger Passengers Per Hour Number of buses Annual Revenue Hours Annual Revenue Miles Annual Platform Hours Annual Total Miles Annual Fare Revenue Annual Ridership Annual Operating Cost Annual Subsidy Operating Ratio 11.00 1.15 $ 0.65 $ 15.00 10 23,118 254,298 26,586 292,443 $ 225,401 $ 346,770 $ 1,057,294 $ $ (831,894) $ 21% N/A N/A 1.36 $ Coastal Neighborhood Neighborhood Commuter, Shuttle Dial -A -Ride 90.00 $ 40.00 $ 38.00 300,000 $ 275,000 $ 73,000 20.00 2.00 1.13 $ 20.00 10 3 N/A 1,785 N/A 35,700 N/A 3,570 N/A 71,400 26,010 $ 40,341 19,125 35,700 175,000 $ 193,018 (148,990) $ (152,677) 15% 21% 12.00 11.44 1.15 0.65 $ 15.00 10 38,345 460,140 44,097 529,161 1.15 0.50 3.75 8 15,503 177,354 17,828 203,957 $ 358,946 $ 29,068 552,225 58,136 $ 1,773,686 $ 641,175 $ (1,414,740) $ (612,107) 20% 5% TOTAL 23 78,751 927,492 92,081 1,096,961 $ 679,766 1,011,956 $ 3,840,174 $ (3,160,408) 18% • Beach Cities Transit System Beach Shuttle Service Description: Shuttle service operating from the three communities along the beach area. More frequent service during weekend/summer periods. Service operated from 10:00 a.m. to 7:00 p.m. Revenue Hours Red Blue Total Weekdays 25.00 25.00 50.00 Saturdays 48.00 48.00 96.00 Sundays 48.00 48.00 96.00 Peak Buses Weekdays 3 3 6 Saturdays 5 5 10 Sundays 5 5 10 Passengers Weekdays 375 375 750 Saturdays 720 720 1,440 Sundays 720 720 1,440 Annual Ridership 161,010 161,010 322,020 Summer Service 4 Months of Expanded Service • • • beach Cities Transit System Neighborhood Shuttle Service Description: Shuttle service operating through the three communities to serve residential, educational, medical, and shopping areas. Service would be provided Monday through Saturday, except on Torrance Blvd. Route 3. Route 1 Route 2 Route 3 Route 4 Hermosa Revenue Hours MB to RB Green Line Torrance Blvd. Riviera Village Beach Shuttle Weekdays 39.00 39.00 17.00 12.00 12.00 Saturdays 24.00 24.00 13.00 10.00 Sundays 13.00 - Peak Buses Manhattan Shuttle TOTAL 12.00 131.00 10.00 81.00 - 13.00 Weekdays 3 3 1 1 1 1 10 Saturdays 2 2 1 1 1 7 Sundays 1 - 17 Passengers Weekdays 585 585 255 90 180 180 1,875 Saturdays 360 360 195 - 150 150 1,215 Sundays 195 195 Redondo and Hermosa Beach Shuttles would utilize cutaway vehicles. • tseach Gitits Transit System Neighborhood Dial -A -Ride Service Description: Dial -A -Ride service would be provided for senior and disabled residents in the beach Communities. The WAVE would provide dial -a -ride service for the communities of Redondo and Hermosa Beach and dial -a -ride service would be provided in Manhattan Beach. Revenue Hours WAVE M. Beach Total Weekdays 29.00 24.00 53.00 Saturdays 11.00 10.00 21.00 Sundays 8.00 8.00 16.00 Peak Buses Weekdays 5 3 8 Saturdays 3 2 5 Sundays 2 1 3 Passengers Weekdays 109 90 199 Saturdays 41 38 79 Sundays 30 30 60 Annual Passengers 31,556 26,580 58,136 • • Beach Cities Transit System Commuter Services Service Description: Commuter service between Beach Communities and El Segundo Three buses would make four one-way trips in the AM/PM. Revenue Hours Weekdays Saturdays Sundays 7.00 Peak Buses Weekdays 3.00 Saturdays - Sundays - Passengers Weekdays Saturdays Sundays 140 Van'Pools Service Description: Commuter van pools operating from beach communities to diverse destinations in Southem Califomia Revenue Hours Total Weekdays N/A Saturdays N/A Sundays N/A Peak Vans Weekdays 10 Saturdays Sundays Passengers Weekdays 75 Saturdays N/A Sundays N/A • 1 1 1 1 1 1 1 1 1 1 ( 1 1 1 1 1 1 1 1l 1 Death Cities Transit ace • ACKNOWLEDGEMENTS The following individuals were extremely helpful in preparing this report: • Steve Burrell, City of Hermosa Beach • Terisa Price, City of Redondo Beach • Scott Greene, LACMTA • Mike Downs, Laidlaw Transit Services • Dennis Guinaw, Laidlaw Transit Service • Eve Kelso, City of Manhattan Beach • Dick Stillwell, Long Beach Transit • John Maddox, North American Bus Industries • Jim Mills, Torrance Transit • Mike Leyman, City of Manhattan Beach May 5, 2004 Honorable Mayor and Members of the Hermosa Beach City Council -/,/goy Regular Meeting of May 11, 2004 I Film Permit Policy and Fee Schedule 1 Recommendation The Parks, Recreation and Community Resources Commission and Staff recommend that Council review and adopt the revised film permit policy and application. Background Revisions to the film policy adopted by Council in September 2001 are necessitated by the increased number of film permit requests and increased impaction on the City resulting form advanced film techniques and special effects. Relative issues of concern raised by residents, merchants, and safety personnel further impel the need for revised policy. Recurrent complaints with regard to filming include inadequate notice to residents, inconvenience of street and strand closures, parking impact, noise, and film crew conduct. Analysis Revisions to the policy were presented to Council at the regular meeting of January 13, 2004. Subsequent to this meeting, staff met with Michael Moore of Raleigh Studios and Lucas George of the OC television series. Consideration was given to their request for the allowance of multiple per day film permits. Accommodation of this request is impeded by City staff limitations and relative impaction from an intensive schedule of citywide special events (Attachment D). To accommodate priority film allocation to Raleigh Studios, staff recommends the institution of a daily Reservation Fee at the price point of $224, which is 25% of the daily location fee. The reservation would enable Raleigh Studio productions to book potential film days in advance to preclude the processing of other film company requests. The reservation fee would be deducted from the location fee should the company implement actual filming on days reserved. As a recurring applicant, Raleigh Studios receives an accelerated review process by the departments of Community Resources, Police, Fire, and Public Works. Pertinent information and insurance certificates are kept on computerized file, alleviating the need for resubmission each time a film permit is requested. Raleigh Studios has an excellent track record for submitting additionally required documents (resident signatures, property owner location agreements, insurance, special effects license, vehicular site plans) concurrently with the original application request, which further serves to hasten approval processes. A permit is required for filming on both public and private property located within City boundaries. Policy changes specifically address: _1_ 6b • • 1. City regulation of the number of film shoots per year in high demand locations. 2. Film company adherence to `non -film' calendar days selected to regulate impact resulting from City roster of special events. 3. Increasing the minimum `turn -around' time for permit review and processing from three business days to seven; thereby increasing days available to notice residents. 4. Film company adherence to production code of conduct while filming. 5. Site-specific guidelines to film on the Strand. 6. Reservation fee to accommodate priority allocation to Raleigh Studios. Fee charges are in accordance with industry standard and not scheduled for revision. Attachments: A. Revised Film Policy and Application B. Film Policy and Application, Adopted 2001 C. Comparative Fee Study D. Calendar of Special Events Respectfully submitted, tits Lisa Lynn Recreation Supervisor -2- Conc r: Steve Burrell City Manager • City of Hermosa Beach -Film Permit Policy & Application 710 Pier Avenue Hermosa Beach, CA 90254 Telephone: 310-318-0265 or Fax: 310-372-4333 The City of Hermosa Beach welcomes businesses and individuals that wish to engage in commercial filming, videotaping or still photography. Film permits are required for all commercial filming activity on public or private property within City boundaries. Students enrolled in community college, university or trade schools filming for non-commercial and educational purposes, may be exempt from fees but are still required to obtain permits. The guidelines and regulations contained herein apply to all filming activity. Conditions may be attached to individual permit based on impact. The City of Hermosa Beach is home to many convenient service and retail enterprises that offer goods and services needed by film companies. We encourage film companies and their crews to patronize local businesses where possible. Application Procedure/Requirements 1. Film permits are issued by the Community Resources Department in the Community Center at 710 Pier Avenue, Hermosa Beach, CA 90254. Office hours are Monday -Thursday 7:00 AM -6:00 PM. 2. All applicants are required to complete a "Film Permit Application" including all attachments as described in this policy, in order to be considered for review. 3. A completed application includes: Application Form, Insurance Certificate, Parking Plan, Private Property Use Form (if applicable), Site Diagram, and Application Fee. 4. Once a complete application, attachments and application fee are received in the Community Resources Office, all documents will be reviewed and the film company will be notified within three business days (Monday -Thursday) if the application is approved. However, requested filming date must be a minimum of seven (7) business days from the date of application submission. 5. Film Permit Applications take a minimum of seven (7) business days (Monday -Thursday) to process. Any applications received less than seven (7) business days prior to filming day will be denied, no exceptions or deviations will be permitted. 6. The Department of Community Resources shall have the final authority to approve or deny each film request. Upon approval of the permit, the Department of Community Resources shall expedite all arrangements between the film company and the various City departments. 7. All non -permitted filming in the City of Hermosa Beach on private property or public will be subject to immediate police escort out of the City, a fine, and a suspension of future filming in the City for a minimum of six (6) months. ATTACHMENT A • • Rules & Regulations 1. Hours/Days Restrictions: a. General hours of filming in Hermosa Beach are Monday -Friday 7:00 AM -10:00 PM except holidays. No filming activity is permitted on any weekend or holiday, no exceptions. b. Prep days, filming days and strike days must all be noted on permit application. c. Filming in the Commercial Zone, between 8th Street & 16th Street on Hermosa Avenue is limited to twenty (20) days during the summer months. d. No filming is permitted in the downtown area during the set up, implementation or tear down of any permitted City Special Event. A list of special events is available in the Community Resources office by request. e. The maximum number of filming days in a residential area that will be allowed for filming activity at the same location is twenty (20) days within the immediately prior twelve (12) month period of the requested date. f. The City will issue one film permit for each available calendar day. g. The City reserves the right to deny an application for filming to mitigate neighborhood fatigue in frequently filmed area. h. EXCEPTIONS: If a film company would like to conduct filming activities beyond the filming hours ninety percent (90%) approval signatures are required for the affected area. Please note signature verification requires additional time for approval and affected area will be determined by the Community Resources Department. 2. Parking: a. Parking permits will be granted for up to forty (40) approved spaces. Any additional parking needed may not be in City lots. b. All parking spaces must be posted a minimum of forty-eight (48) hours in advance of crew call time by the film company. The film company is responsible to repost parking signs if needed and to remove all posted materials upon strike. c. All film vehicles must be clearly labeled by Film Company if parked in a designated space otherwise the vehicles will be towed. d. Vehicles may not be towed or moved without the express permission of the City or property owner. e. Driveways may not be blocked without prior written permission from the City and the property owner. • • 3. Noise: a. Film companies are riot permitted under any circumstance to use bullhorns. If amplified sound is required, the film company must obtain the proper amplified sound permit from the Police Department. b. Film crew and security must refrain from all lewd or improper language within earshot of the general public. c. Production vehicles may not enter a neighborhood prior to the approved time listed on the permit. Please tum off engines as soon as possible. Any violation of this rule will result in revocation of permit. 4. Traffic Control/Street Closures: a. Film companies must use Hermosa Beach Police officers for film shoots requiring traffic or pedestrian control for street closures. b. The Strand, bike/pedestrian path just east of the beach, may not be completely blocked for more than five (5) minutes during the course of filming activity. Intermittent traffic control of Strand is permitted by City Police officers. All non- essential film crew are not permitted to loiter on strand during filming activity. c. No major intersections may be blocked during rush hours: 6:30AM to 8:30AM and 4:OOPM to 7:OOPM. d. Streets shall not be barricaded for filming purposes, unless prior approval is obtained from the Police Chief or his designee. 5. Notification: a. Film companies are required to deliver written notification to all affected residents/merchants within a 500' radius unless additional notification is required by Community Resources Department. b. A film company may appeal the City of Hermosa Beach's general filming hours by obtaining film surveys with signatures from ninety percent (90%) of the affected merchants/residents. All surveys will be audited for verification purposes by the Community Resources Department. In some cases of high impact or special circumstances, the Community Resources Department reserves the right to require a film survey. 6. Catering/Craft Service: vehicles, tables, canopies, equipment, generators and food goods must be on private property or pre -approved locations only. Catering services may not block the public right of ways, i.e. alleys, sidewalks or streets. 7. Interruption of Activity: The film company is not permitted to block, delay or interrupt normal activity on public or private property. This includes but is not limited to: refuse collection, recycling procedures, street sweeping, strand sweeping, beach combing, gardening, postal or overnight deliveries, ingress or egress to property, City Public Works construction/projects or private construction work. • • 8. Refuse Removal: The film company is responsible to remove all trash receptacles, oversized bins, miscellaneous garbage, fliers, posters and food particles upon strike of film location. The Community Resources Department reserves the right to assign steam cleaning of surfaces at the expense of the film company if adequate clean up is not completed or if it is deemed necessary. 9. Appeals: An applicant may appeal an administrative decision regarding permit issuance or conditions of a permit by submitting a written appeal to the Community Resources Department, which upon review may be forwarded, to City Council. Insurance The film company agrees to furnish the City of Hermosa Beach an original Certificate of Insurance naming "The City of Hermosa Beach, its officers, agents and employees as additional insured." The Film Company must provide insurance for the amount of $1 Million comprehensive general liability, unless greater coverage is requested. The certificate must cover the entire period of the filming activity including prep and strike days. The Film Company waives claims against the City of Hermosa Beach for fees or damages caused, arising out of or in any way connected with the exercise of this permit. Student Films 1. To qualify for fee waivers the individual requesting the permit must be enrolled in a recognized college, university or trade school. Proof of registration required, i.e. School ID Card, registration receipt, or registration card. 2. Provide insurance from the institution naming "The City of Hermosa Beach, its officers, agents and employees as additional insured." 3. Provide a course syllabus or documentation from instructor describing the proposed project. 4. Adhere to all aforementioned rules and regulations as commercial film companies. Fees & Descriptions $383.00 Application Fee/Processing: This fee is required at the time of submission with a completed application. This is a non-refundable fee under any circumstance. $100.00 Prep/Strike Fees: Required for all exterior and interior filming prep or strike prior to or immediately after filming activity. These fees will be determined by the Community Resources Department based on the information provided in the application. Minimum $100 per day maximum $894 per day. $894.00 Location Fee: Required for all exterior filming on public property including sidewalks, parks, public buildings, parking lots and all other right of ways. Required for interior filming if parking spaces are needed for equipment, vehicles or crew cars. $307.00 Business License Fee: 30 -Day License required for any commercial film company or photography studio not located within the boundaries of Hermosa Beach. Any • S commercial film company or photography studio with offices within the City may apply for an annual license by calling (310) 318-0206 or by visiting the Finance Cashiers Office at 1315 Valley Drive, Hermosa Beach, CA 90254. $17.00 p/sp. Parking Fees: Required for every space utilized within the City of Hermosa Beach with or without meters including Parking Lot A (11`s Street & Hermosa Avenue), Parking Lot B (13th Street & Hermosa Avenue) and the Downtown Parking Structure. $71.00 p/hr. Police Officer Fees: The Police Chief or his designee will evaluate each film permit application to determine assignments as required for a safe and orderly permit. Police Officers assigned to work Film Permit locations are paid at an over -time rate and are required to work a minimum of two (2) hours. $67.00 p/hr. Fire Inspection Fees: The Fire Chief or his designee will evaluate each film permit application to determine if an inspection or firefighters are required. Clik OF HERMOSA BEAOH DEPARTMENT OF COMMUNITY RESOURCES 710 PIER AVENUE, HERMOSA BEACH, CA 90254 PHONE (310) 318-0280 FAX (310) 372-4333 FILMING POLICY AND PROCEDURES. 1. A request for filming must be made to the City of Hermosa Beach, Department of Community Resources at least 72 hours in advance of desired filming date. Said request must contain the following information: • Site of proposed filming/still photo • Site Diagram • Name of movie/production company, address and phone number • Detail of film/still photo • Number of people involved • Name of contract person, address and phone number In some instances more than 72 hours notification will be necessary to make permit arrangements 2. A Filming/still photography permit form must then be filled out completely. 3. The Department of Community Resources shall have authority to approve or deny each film request. Upon approval of the permit, the Department of Community Resources shall expedite all arrangements between the film company and the various City departments. 4. Any non -permitted filming in the City of Hermosa Beach will be subject to immediate police escort out of the City, a fine, and a suspension of future filming in the City of at least 30 days. RULES AND REGULATIONS • 1. Prior to receiving a film/still photo permit from the Department of Community Resources, the permittee agrees to secure and submit to the City of Hermosa Beach an original Certificate of Insurance. Permittee must provide insurance for the amount of $ 1 million dollars comprehensive general liability, unless greater coverage is requested. The certificate shall cover the entire period of the permit, NAMING "The City of Hermosa Beach, its officers, agents and employees as additional insured." 2. All costs shall be paid prior to filming/still photo photography. All other costs are to be paid within 15 days of receiving an invoice from the City. All payments must be in the form of a cashier's check, money order or cash. 3. The film company shall pay any direct costs incurred by the City on behalf of the film company. 4. The City shall be recognized in the credits as the location site for the filming. 5. Each permit application is treated separately and additional requirements may be added by the City. 1 • • • PAGE 2 6. The City may require the posting of bonds for certain filming activity. 7. No flyers or signs are to be posted (taped/stapled) on public property (poles, etc.) without the consent of the City. All flyers or signs must be removed immediately following the event. 8. Filming in the downtown area between 8th and 15th Streets and west of Manhattan Avenue shall be limited to a maximum of 20 days between Memorial Day and Labor Day. 9. Requests for parking must be made no later than 24 hours in advance of the filming dates. Requests for parking in residential areas must be made at least 72 hours in advance with sufficient time for posting. Affected residents/businesses must be notified of parking restrictions with the notification of filming. If approvals are gained with shorter notice, no towing of vehicles can occur. 10. All members of the production crew must have I.D. while filming in Hermosa Beach. 11. The film company shall be responsible for maximum noticing, when possible (beyond 72 hours), all residences and businesses within a 300' radius of the proposed filming area. The letter shall include a description of the type of filming that will occur; i.e. interior, exterior, special effects, etc. The film company shall supply the City with a list verifying the addresses of those notified and a copy of the letter. Impacted area shall be determined by City of Hermosa Beach. Any (resident's) objections to the filming shall be reported to the Department of Community Resources immediately. 12. No major intersections shall be blocked during City rush hours: 6:30 a.m. to 8:30 a.m. and 4:00 p.m. to 7:00 p.m. Monday through Friday. 13. Unless otherwise indicated by the Chief of Police or his designee, streets shall not be barricaded for filming purposes. 14. City shall have the privilege of inspecting the premises covered by this permit at any or all times. 15. City may terminate this permit at any time if permittee fails to perform any covenant herein contained at the time and in the manner herein provided. City agrees it will not unreasonably exercise this right of termination. 17. The parties hereto agree that the permittee, its officers, agents and employees, in the performance of this permit shall act in an independent capacity and not as officers, employees or agents of the City. 2 • .' PAGE 3 • • 18. No alteration or variation of the terms of this permit shall be valid unless made in writing and signed by the parties hereto. 19. Permitteewill not discriminate against any employee or applicant for employment because of race, color, religion, ancestry, sex, age, national origin or physical handicap. 20. Permittee agrees to comply with the terms and conditions contained in the attached Exhibit (s), which terms and conditions are by this reference made a part thereof. 21. The permittee hereby agrees to comply with all the rules and regulations of the facility or institution subject to this permit. 22. Permit must be kept on site at all times. 23. Filming in or affecting a residential area shall be restricted between the hours of 7:00 a.m. and 10:00 p.m. unless written authorization is received from residents within a 300 ' radius of the film location. Unless written permission is obtained by at least 90% of affected residents, filming in residential areas is restricted to five (5) consecutive days and a total of twenty (20) in any twelve (12) month period at one (1) location area (300, radius). 24. Major motion pictures or extensive use of a filming location may require a longer review period than 72 hours. 25. An applicant may appeal an administrative decision regarding permit issuance or conditions of a permit by submitting a written appeal to the City Council. FEES AND CHARGES Filming: Permit processing fee Location fee (City property, per day, to include prep days) Business License Fee (per 30 days) Commercial Still Photography: Permit Processing Location Fee (per day) $383.00 $894.00 $298.00 $64.00 $64.00 Parking: City operated meters/parking spaces (each per day) $17.00 *Downtown Hermosa Beach Public Lots Call Allright Parking at (310) 376-2198/ (213) 627-5481 Security: Hermosa Beach Police Officer (each per hour) $71.00 Fire Inspection: Hermosa Beach Fire Department Engineer (each per hour) $ 69.00 3 Policy Revised 9/1/02 Date: • • DEPARTMENT OF COMMUNITY RESOURCES 710 PIER AVENUE HERMOSA BEACH, CA 90254 PHONE (310) 318-0265 FAX (310) 372-4333 Company : Address: Phone: Fax Number: Date Time Receipt #: Project Title: Production Type: Location Mgr: Production Mgr: Other contact: Specific Location and Activity Total Personnel: Generator: Cars: Trucks: Motorhomes Other: Pyrotechnics: YES NO A Special Effects Permit must be completed if you will be using any special effects will you be using any special effects? YES NO Total Vehicles/Equipment: Pyrotechnician: License#: To be completed by City Staff: Police Required: Fire required: Other: Approvals: Police Fire Other: Other provisions: Attachments: This permit must be canceled by or permittee will be charged approximately $ for personnel costs. Insurance Co. Expiration Date: Received: 1 FILMFORM.doc Policy Revised 9/01/01 CITY OF HERMOSA BEACH DEPARTMENT OF COMMUNITY RESOURCES Parking Needs : Fees, Charges and Other. Requirements Permit Processing Fee: City Location Fee: Police Fees: Fire Fees Business License (30 -day): Parking Fees: Other Costs: Total Costs All costs to be paid prior to event: Yes No _- .-Permittee agrees to comply with all applicable laws and to maintain the premises in good condition and to return premises in the same condition as they were before said use. Unless greater or lesser coverage is required, applicant agrees to furnish the City Of Hermosa Beach evidence of $1 million comprehensive general liability insurance in the form of a certificate, covering the entire period of this permit, naming the City Of Hermosa Beach and its employees as additional insureds. Permittee waives claims against the City Of Hermosa Beach, its officers, agents and employees, for fees or damages caused by, arising out of, or in any way connected with the exercise of this permit. 2 FILMFORM.doc Policy Revised 9/01/01 DEPARTMENT OF COMMUNITY RESOURCES CITY OF HERMOSA BEACH BY SIGNING THIS PERMIT I CERTIFY THAT 1 HAVE READ AND WILL COMPLY WITH THE POLICIES, PROCEDURES AND ORDINANCES SET FORTH BY THE CITY OF HERMOSA BEACH COMMUNITY RESOURCES DEPARTMENT. I FURTHER UNDERSTAND THAT THIS PERMIT MAY BE REVISED OR REVOKED BY THE CITY OF HERMOSA BEACH AT ANY TIME. I CERTIFY THAT THE INFORMATION CONTAINED HEREIN IS TRUE AND COMPLETE TO THE BEST OF MY KNOWLEDGE. ALL FEES, CHARGES, AND OTHER NECESSARY MATERIAL WILL BE PAID AND/OR FURNISHED TO THE DEPARTMENT OF COMMUNITY RESOURCES AS MUTUALLY AGREED TO BY BOTH PARTIES. FILM COMPANY REPRESENTATIVE DATE DEPARTMENT OF COMMUNITY RESOURCES DATE CHIEF OF POLICE (IF NECESSARY) DATE 3 FILMFORM.doc Policy Revised 9/01/01 Film Permit Fee Comparison Nov -03 Burbank 300 200 0 0 0 300 2 Hermosa Beach 383 894 0 0 0 128 3 La City 450 300 0 100 100 LA County 450 400 400 100 100 Long Beach 250 400 400 0 0 150 2 2 3 Manhattan Beach *139 1700 1700 0 0 280 15 Redondo Beach 342 p/day facility rental 0 0 0 129 0 South Pasadena 687.5 100 p/hr 100p/hour 250p/day 250p/day 3 City of Hermosa Bea. 710 Pier Avenue Hermosa Beach, CA 90254 Telephone: 310-318-0280 or Fax: 310-372-4333 Calendar of Events 2004 Visit our website at www.hermosabch.orv_, for more information about what is happening in Hermosa beach! January No Events Scheduled February Date Name Location CR Dept HB Co- Sponsor Non- Profit Comm 2/21/04 Hearts in the Park Sea View Park XXX XXX XXX 2/29/04 Sand & Strand Run Beach/Pier XXX XXX XXX March Date Name Location CR Dept HB Co- Sponsor Non- Profit Comm 3/13/04 St. Patrick's Day Parade/Festival Pier/Plaza XXX XXX 3/20/04 Sand Football Tournament 101° St Beach XXX XXX 3/26/04 Teen Flashlight Egg Hunt South Park XXX XXX 3/27/04 CBVA Volleyball Tournament Beach N. Pier XXX XXX April Date Name Location CR Dept HB Co- Sponsor Non- Profit Comm 4/4/04 OTL Tournament 141° & Beach XXX 4/10/04 Egg Hunt Noble Park XXX XXX 4/17/04 CBVA Volleyball Tournament Beach N. Pier XXX XXX 4/18/04 OTL Tournament 14th & Beach XXX 4/17- 18/04 Hermosa Tennis Classic-USTA Comm. Center XXX XXX 4/24/04 Richstone Center Pass -Thor Strand XXX XXX 4/24- 25/04 Hermosa Tennis Classic-USTA Comm. Center XXX May Date Name Location CR Dept HB Co- Sponsor Non- Profit Comm 5/1/04 Sand Football Tournament 10u' St. Beach XXX 5/1/04 Endless Summer Car Show Pier Plaza XXX 5/2/04 Dog Parade & Trick Show Greenbelt XXX 5/2/04 OTL Tournament 14'° & Beach XXX 5/15/04 Little League Fundraiser Pier Plaza XXX 5/21/04 Tennis Open Comm. Center XXX 5/23/04 OTL Tournament 14'" & Beach XXX 5/29- 31/04 FiestaPlaza/Pier/ Hermosa Hermosa Ave XXX 5/29- 31/04 CBVA Volleyball Tournament Beach N. Pier XXX 5/29/04 Sand Football Tournament 10`" St.Beach XXX Attachment D Revised 5/5/04 • June • Date Name Location CR Dept HB Co- Sponsor Non- Profit Comm 6/5/04 Summer Celebration Valley Park XXX XXX XXX 6/6/04 OTL Tournament 14°i & Beach XXX XXX 6/19/04 EVP Pro Am Volleyball Beach/ Plaza XXX XXX XXX 6/24/04 Hermosa Beach Art Walk Pier Ave/CC XXX XXX 6/26/04 Sand Football Tournament 10th St Beach XXX XXX XXX July Date Name Location CR Dept P HB Co- Sponsor Non- Profit Comm 7/10- 11/04 AAU Beach Volleyball Beach XXX XXX XXX 7/11/04 Sunset Concert #1 Beach S. Pier XXX XXX 7/17/04 Hennessy's Paddleboard Beach/ Plaza XXX XXX XXX 7/18/04 Sunset Concert #2 Beach S. Pier XXX 7/22- 25/04 AVP Hermosa Open Beach/ Plaza XXX XXX 7/24/04 Sand Football Tournament 10th St Beach XXX 7/25/04 Sunset Concert #3 Beach S. Pier XXX XXX 7/29/04 Hermosa Beach Art Walk Pier Ave/CC XXX 7/30- 8/1/04 Surf Festival Beach/Plaza XXX XXX 7/31/04 OTL Tournament 14th & Beach XXX 7/31/04 Fishing Derby Pier XXX August Date Name Location CR Dept HB Co- Sponsor Non- Profit Comm 8/1/04 Sunset Concert #4 Beach S. Pier XXX XXX 8/5-6/04 Shakespeare by the Sea Valley Park XXX 8/7/04 So Cal Beach Volleyball Tournament Beach XXX XXX 8/8/04 Sunset Concert #5 Beach S. Pier XXX 8/14 /15/04 Aloha Days Surf Contest & Festival Beach/Pier XXX 8/15/04 Sunset Concert #6 Beach S. Pier XXX 8/20/04 Hermosa Shorts Festival Playhouse XXX . _8/26/04 Hermosa Beach Art Walk Pier Ave/CC XXX 8/28/04 Sand Football Toumament 10th St Beach XXX September Date Name Location CR Dept HB Co- Sponsor Non- Profit Comm 9/4-6/04 Fiesta Hermosa Plaza/Pier / Hermosa Ave XXX 9/11/04 CBVA Volleyball Tournament Beach XXX 9/18/04 Calif. Coastal Clean Up Beach/Pier XXX 9/18/04 Sand Football Tournament 14th St Beach XXX 9/28/04 America's Walk for Diabetes Strand XXX • October • Date Name Location CR Dept HB Co- Sponsor Non- Profit Comm 10/1/04 Hermosa Tennis Open Comm Center XXX XXX 10/10/04 Triathlon Hermosa Bch XXX XXX XXX 10/16/04 Pumpkins in the Park TBD XXX XXX 10/16/04 Sand Football Tournament 14h St. Beach XXX 10/30/04 Halloweeh Howl Clark Bldg XXX November Date Name Location CRD t HB Co- Sponsor Non - Profit Comm TBD Senior Flu Clinic Clark Building XXX XXX 11/11/04 Veterans Memorial Event Comm Center XXX XXX 11/28/04 World Aids Day Event Pier Plaza XXX December Date Name Location CR Dept Co -Sponsor Non - Profit Comm 12/2/04 Holiday Tree Lighting Pier Plaza XXX 12/4/04 Sand Snowman Contest Beach N. Pier XXX 12/11/04 Sea Slug Youth Surf Contest Beach XXX 12/31/04 New Years Eve Celebration Pier Plaza XXX • May 5, 2004 Honorable Mayor and Members of. the Hermosa Beach City Council Regular Meeting of May 11, 2004 .s/,1/ 5/ MARINELAND MOBILEHOME PARK — SET PUBLIC HEARING TO CONSIDER THE ISSUANCE BY THE INDEPENDENT CITIES LEASE FINANCE AUTHORITY OF ITS MOBILEHOME PARK REVENUE BONDS TO FINANCE THE MARINELAND MOBILEHOME PARK PROJECT Recommendation: That the City Council set June 8, 2004 as the public hearing to consider the subject financing for Marineland Mobilehome Park. Background: I have attached a letter and copy of a notice and resolution regarding the financing of the purchase of the Marineland Mobilehome Park by Millennium Housing of California. A public hearing is required under federal tax law when a project is owned by a non-profit organization and financed with tax-exempt bonds. After the public hearing is held, the City Council, should it wish to proceed with the project, should adopt the attached resolution. The City would not have any other action to take once the resolution is adopted as the Independent Cities Lease Finance Authority would handle all other aspects of the financing. The City further would not have any risk with the project as it would be responsible for all debt repayment. Additional information will be available at the public hearing, including an explanation by Millennium Housing of California of the entire transaction and the impact the purchase will have on the present homeowners. I have samples of the bond documents prepared for another mobilehome purchase in my office if you would like to review them prior to the public hearing. Respectfully submitted, Stephen R. Burrell City Manager • 6c 05/04/2004 10:20 FAX 909 88812 BEST BEST & KRIEGER BEST BEST & KRIEGER LLP • Q1002 A CNJRORNN 4MRE0 LMAL T' ►ATNEIUNIP INCWOINO PRORl9ONAL COPPOIUTONA INDIAN WELLS LAWYERS 6,W DIE3Q 17001 555.2511 3750 UNIVERSITY AVENUE (019) 625-1300 POST OFFICE Box 1028 -- ONTARIO RIVERSIDE, CALIFORNIA 025oe.1028 ORANGE COUNTY 1909) 9996554 1009) 065-1450 (949) 203-2600 (000) 550.3063 FAX — BBKLAW,COM SACRAMENTO 19161 325-4000 FRANCIS J. BAUM (909) 820-82742/11 FRANCIS.BAUM@9sKLAW,COM May 4, 2004 VIA FAX (310) 376-9380 Steve Burrell, City Manager City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 Re: Marineland Mobilehome Park Dear Mr. Burrell: George Turk of Millennium Housing asked that I send you a sample Copy of a TEFRA Notice and approving resolution in connection with the proposed financing of the Marineland Mobilehome Park by the Independent Cities Lease Finance Authority. I have served as bond counsel to ICLFA and a number of other public entities on tax-exempt mobilehome park financings, Under federal tax law, a noticed, public hearing must be held by the elected body of The Jurisdiction in which a project to be owned by a nonprofit organization and financed with the proceeds of tax-exempt bonds is located. The notice must be published at least 14 days before the date of the hearing. Enclosed is a copy of a notice that would need to be published In a newspaper of general circulation in the City of Hermosa Beach at least 14 days before the public hearing and a copy of the resolution that would need to be adopted following the public hearing by the City Council. The City of Hermosa Beach would not need to take any other action in connection with the financing following the adoption of the resolution. If you have any questions on this matter, please give me a call I will be happy to email final copies of the notice and resolution to you at your convenience. Very truly yours, Francis .1. Baum of BEST BEST & KRIEGER LLP FJB:dfd cc: George Turk, Millennium Housing Corporation (w/enc.) via fax (949) 515-5101 RVPuaWJB1672142J FROM 909 682 4612 TO HE City Manager 5/4/2004 10:21 AM Page 2 05/04/2004 10:21 FAX 909 8824812 BEST BEST & KRIEGER • NOTICE OF PUBLIC HEARING BY THE CITY OP HERMOSA BEACH REGARDING THE ISSUANCE BY THE INDEPENDENT CITIES LEASE FINANCE AUTHORITY OP ITS MOBILEHOME PARK REVENUE BONDS TO FINANCE THE MARINELAND MOBILEHOME PARK PROJECT Q1003 Interested parties please take notice that on , 2004, a public hearing will be held by the City Council of the City of Hermosa Beach in the Council Chambers located at the Hermosa Beach City Hall, 1315 Valley Drive, Hermosa Beach, California, commencing at _.m. or later with respect to the proposed issuance by the Independent Cities Lease Finance Authority (the "Authority") of its mobilehome park revenue bonds in one or more series in the aggregate principal amount of approximately $8,000,000 (the "Authority Bonds") pursuant to Chapter 8 of Part 5 of Division 31 of the California Health and Safety Code. The City of Hermosa Beach is an associate member of the Authority. The proceeds from the sale of such Authority Bonds, if any are issued, are intended to be used to finance the acquisition and renovation of a 60 -unit mobilehome park known as Marineland Mobile Home Park located at 531.Pier Avenue, Hermosa Beach, California 90254 (the "Project"). Proceeds of the Authority Bonds are expected to be used to make a loan to Millennium Housing of California., or a successor, assign or affiliate thereof, to finance the Project. This notice is intended to comply with the public notice requirements of Section 147(f) of the Internal Revenue Code of 1986, as amended. Any person may appear at the hearing and express his or her views regarding the Project and the issuance by the Authority of the Bonds to finance the Project. In addition, written comments may be submitted at any time prior to the hearing to the City Clerk of the City of Hermosa Beach. Any questions regarding the hearing may be directed to the City Clerk, City of Hermosa Beach, 1315 Valley Drive, Hermosa Beach, California. Dated: . 2004 RWUBT/B\672121.1 FROM 909 682 4612 /s/ City Clerk of the City of Hermosa Beach TO HE City Manager 5/4/2004 10:21 AM Page 3 05/04/2004 10:21 FAX 909 01101612 BEST BEST & KRIEGER • 2004 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH APPROVING THE ISSUANCE OF MOBILE HOME PARK REVENUE BONDS BY THE INDEPENDENT CITIES LEASE FINANCE AUTHORITY FOR THE MARINELAND MOBILE HOME PARK WHEREAS, the Independent Cities Lease Finance Authority (the "Authority") is authorized pursuant to the provisions of California Govemment Code Section 52100 and the terms of the Joint Powers Agreement Creating the Independent Cities Lease Finance Authority (the "Authority"), to issue revenue bonds in accordance with Chapter 7 of Part 5 of Division 31 of the California Health and Safety Code for the purpose of financing multifamily rental housing projects, Including mobilehome parks; and WHEREAS, the City of Hermosa Beach is an associate member of the Authority; and WHEREAS, Millennium Housing of California, a Califomia nonprofit corporation ("Millennium") has requested that the Authority Issue mobilehome park revenue bonds in one or more series in an aggregate principal amount not to exceed $8,000,000 (the "Authority Bonds") for the purpose of providing financing for the acquisition of a 60 -unit mobile home park located at 531 Pier Avenue, Hermosa Beach, Califomia, and known as Marineland Mobile Home Park (the "Project*); and WHEREAS, the Project will be owned by Millennium, or a successor, assign or affiliate thereof (the "Owner"); and WHEREAS, the Authority Bonds will be qualified "private activity bonds" for purposes of the Internal Revenue Code of 1986 (the "Code"); and RVPUBWI91672131.1 FROM 909 682 4612 1 TO HE City Manager 5/4/2004 10:21 AM Page 4 05/04/2004 10:22 FAX 909 8424812 BEST BEST & BRIEGER • X005 WHEREAS, pursuant to Section 147(0 of the Code, the proposed issuance of private activity bonds is required to be approved by the "applicable elected representative" of the govemmental unit having jurisdiction over the area in which the facility financed by such bonds is to be located, after a public hearing held following reasonable public notice; and WHEREAS, the Project is located In the City of Hermosa Beach (the "City") and the members of the City Council (this "City Councir) are the applicable elected representatives of the City; and WHEREAS, there has been published, at least 14 days prior to the date hereof, in a newspaper of general circulation within the City, a notice that a public hearing regarding the proposed Issuance of the Authority Bonds would be held on the date hereof; and WHEREAS, such public hearing was conducted on said date by this City Council, at which time an opportunity was provided to interested parties to be heard with respect to the proposed issuance of the Authority Bonds and financing of the Project; and WHEREAS, it is intended that this resolution shall constitute the approval of the proposed issuance of the Authority Bonds required by Section 147(0 of the Code; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hermosa Beach as follows: Section 1. Approval of Issuance of Authority Bonds. This City Council hereby approves the Issuance of the Authority Bonds by the Authority. It is the purpose and intent of this City Council that this resolution constitutes approval of the Authority Bonds for the purposes of Section 147(0 of the Code. This City Council further finds RVPUBIFIB \672131.1 FROM 909 682 4612 2 TO HB City Manager 5/4/2004 10:21 AM Page 5 05/04/2004 10:22 FAX 909 84812 BEST BEST & KRIEGER • 1006 that, based on information provided by the Owner, the financing of the Project by the Authority will result In savings In the costs of the Bond financing. Section 2. Effective Date. This resolution shall take effect immediately upon its passage. RVPUB\FJB\672131.1 FROM 909 682 4612 3 TO HE City Manager 5/4/2004 10:21 AM Page 6 05/04/2004 10:22 FAX 909 84114812 BEST BEST & KRIEGER STATE OF CALIFORNIA COUNTY OF LOS ANGELES CITY OF HERMOSA BEACH ) ss. ) • W1007 I, City Clerk of the City of Hermosa Beach, certify that the foregoing resolution was adopted by the Clty Council of the City of Hermosa Beach at a regular meeting held on the day of , 2004. AYES: NOES: ABSENT: ABSTAIN: RVPUBWJB\672111.1 FROM 909 682 4612 Clty Clerk By: 4 TO HB City Manager 5/4/2004 10:21 AM Page 7 • Thursday May 6, 2004 Honorable Mayor and Members of The Hermosa Beach City Council' Regular meeting of May 11, 2003 CONSIDERATION OF ISSUES PERTAINING TO THE CITY'S CAMPAIGN FINANCE ORDINANCE RECOMMENDATION Staff recommends that Council: 1. Receive and file this report. 2. Direct staff to return with proposals for revisions to the City's campaign finance ordinance. BACKGROUND Section 2.08.020 of the Municipal Code, adopted in 1987, reads as follows: "No person shall make, nor shall any candidate for elective office or his or her committee, accept any contribution, gift, subscription, loan, advance, pledge or promise of money in aid of the nomination or election of a candidate which will cause the total given by such person with respect to a single election in support of, or opposite to, such candidate, including contributions to all committees supporting or opposing such candidate, to exceed the sum of two hundred forty-nine dollars ($249.00). This section shall not apply to amounts given by a candidate to his own campaign." This section prohibits any person from contributing a total of more than $249 in support or opposition to any candidate, whether or not that $249 is contributed directly to a candidate (or the candidate's controlled committee) or to any other committee supporting or opposing a candidate (including, by implication, independent expenditure committees), however that sum may be allocated among the various recipients. The question raised is the applicability and enforceability of this provision to contributions to independent committees. Prior to 1999, independent committees were not involved in Hermosa Beach elections with regard to the election of candidates (as opposed to ballot measures), and as a result, this issue did not come up. The $249 limit was applied and enforced by the City Clerk to all contributions made directly to candidates and to their controlled committees. Based on a review of the City's records by the City Clerk, an independent committee was established to oppose a candidate for City Council for the first time in the 1999 municipal election, called the Committee for Accountability on Hermosa Beach City Council ("Committee"). The Committee appeared to have been formed just prior to the election, and the Committee reported several contributions in excess of $249 several months after the election in November 1999. Thereafter, in connection with the 2003 6d • • municipal election, an organization called Citizens for a Better Hermosa Beach ("Citizens"), which identified itself as a "County committee," disclosed $6,500 in contributions from five individual donors. Finally, a committee called the Hermosa Beach Downtown Restaurant and Tavern also formed in connection with the November, 2003 election and reported ten contributions, all for $249. While recipients of campaign contributions report to the City Clerk generally how those contributions are spent (i.e. paid to Adelphia or the Easy Reader and the like), the City generally has no specific information as to precisely what the funds are used for. Because some contributors to these committees exceeded the $249 limit, the question has arisen as to the applicability of Section 2.08.020 to these contributions. ANALYSIS In determining the applicability of Section 2.08.020, the meaning of all words and phrases are governed by the Political Reform Act of 1974 found at California Government Code § 81000 et seq. See Mun. Code § 2.08.010. Section 2.02.080 applies to three categories of individuals and organizations: persons, candidates, and committees. Candidates include anyone whose names appear on a ballot or have qualified as write-in candidates. See Gov. Code § 82007. Persons include all individuals, organizations, and committees. See Gov. Code § 82407. This definition would include nearly all the individuals and organizations active in the last City election, including Citizen and Committee. Committees may be either controlled or independent with reference to a specific candidate. A controlled committee is any that is directly or indirectly controlled by a candidate or that acts jointly with a candidate or controlled committee. See Gov. Code § 82016. By contrast, any other committee should be deemed independent. Independent committees only fall within the general state law definition of committee, however, upon receiving $1000 or more in political contributions, contributing $10,000 or more to any political campaign, or making $1000 or more in independent expenditures. See Gov. Code § 82013. Independent committees that do not do any of these things are not committees within the meanings of either the statute or the City's regulation, and are thus not subject to reporting requirements of state law or contribution caps imposed by the City. The scope of the term 'committee' is further limited by the meaning of the phrase "independent expenditure." "Independent expenditure" means an expenditure made by any person in connection with a communication which expressly advocates the election or defeat of a clearly identified candidate ... or taken as a whole and in context, unambiguously urges a particular result in an election but which is not made to or at the behest of the affected candidate or committee. Cal. Gov. Code § 82031. This definition was narrowed in Govemor Gray Davis Committee v. American Taxpayers Alliance, where the court of appeals held that the definition reaches only "those communications that contain express language or advocacy with an exhortation • • to elect or defeat a candidate." See 102 Cal. App. 4th 449, 471 (2002) (internal citations and quotations omitted). The court reasoned that interpretatively excising the words "taken as a whole and in context, unambiguously urges a particular result" was necessary to comport with the United States Supreme Court's decision in Buckley v. Valeo. The Buckley Court had similarly held that first amendment free speech protections required that federal election disclosure requirements be limited to reach "only funds used for communications that expressly advocate the election or defeat of a clearly identified candidate." 424 U.S. 1, 80 (1976). Thus, under current State law and for the City's purposes, an independent expenditure committee is any person or combination thereof that without being either directly or indirectly controlled by a candidate or acting in concert with a candidate, receives $1000 or more in political contributions and expressly advocates the election or defeat of a candidate. Whether a given organization that is active in City elections is governed by the ordinance thus depends upon the level of contributions it receives or makes and whether it engages in express'advocacy for or against a candidate. Under this definition, Both Citizens and Committee might or might not qualify as independent expenditure committees. Each received political contributions in excess of $1000, but staff does not possess evidence as to how precisely they spent it or whether they engaged in express advocacy. Finally, it is worth noting that any person may spend unlimited amounts of their own money, without even forming a committee, to engage in political speech (express advocacy or otherwise), subject only to the obligation to report those expenditures. The application of the above rules to independent expenditure committees is complicated by both the definitions discussed above and the language of Section 2.08.020 itself. First, the section prohibits all persons (and by extension all committees, independent or otherwise) from contributing more than $249 in single election cycle to any combination of a candidate, the candidate's controlled committee, or any independent committee that supports that candidate or opposes the election of the candidate's opponent. The contributor is free to allocate the funds amongst these individuals and committees, but must keep the total contributions below the $249 limit. To complicate things further, only contributions used by independent committees for "express advocacy" come within the limit, meaning that a contributor must know how his or her contribution is to be used in order to know whether or not the contribution is legal. Second, the section prohibits every "candidate and his or her committee" from receiving any contribution that would cause the contributor to exceed the $249 cumulative cap. Two possibly troubling features of this prohibition should be noted: 1. The cumulative cap is not just administratively difficult to enforce, but also seems to place an affirmative duty on candidates and controlled committees to police all donations made by their contributors. 2. The prohibition on receiving contributions and any duty created thereby does not apply to independent expenditure committees. The use of the possessive phrase "his or her committee" in connection with a • • candidate in the first instance can only be read as pertaining to a controlled committee. The second instance, however, refers to "all committees supporting or opposing such candidate." The use of the word "all" and reference to committees opposed to a candidate strongly suggest that as used here, "committees" refers to both independent and controlled committees. Having created this distinction, the section then forbids only candidates and controlled committees from accepting contributions that would cause the donor to exceed the cumulative cap. Whether or not this was the City's intention when adopting this ordinance is unknown. What is means is that an independent committee that accepts contributions in excess of $249 is not in violation of the provision, only the contributor is (and then, only to the extent the contribution is used for "express advocacy"). Hence, the individuals who, as persons, contributed to Citizens may have violated Section 2.08.020 by exceeding the $249 contribution limit to independent committees if their contribution was used for more than $1000 worth of express advocacy. In addition to the complexities that arise from the language of the Section itself, there is a question as to whether it is enforceable as to independent committees at all. In this regard, the law is in flux. Restrictions on political contributions face a high standard of judicial review because the protection political speech is at the core of First Amendment protections. See Nixon v. Shrink Missouri Government PAC, 528 U.S. 377, 387 (2000). Such restrictions must therefore serve a compelling interest and be narrowly drawn to address that interest. The Supreme Court has only ever recognized three government interests sufficiently compelling to justify restricting campaign contributions: preventing corruption, the appearance of corruption, and the circumvention of valid campaign finance regulations. See Buckley v. Valeo, 424 U.S. 1 (1976). Any and all of these interests are sufficient to justify capping contributions to candidates. Last year, the Fourth Circuit Court of Appeals held in a case entitled North Carolina Right to Life v. Leake, that a North Carolina contribution limitation applied to independent expenditure committees was unconstitutional. The court observed that the purpose of contribution limitations is to prevent quid pro quo type corruption; that is, that once elected to office, a candidate will be beholden to a large contributor. The court found that this danger was not present in the case of contributions to independent committees that are acting completely independently of a candidate. The court concluded that the corruptive influence of contributions for independent expenditures is more novel and implausible than that posed by contributions to candidates, and as a result, must be supported by "convincing evidence which demonstrates that there is a danger of corruption due to the presence of unchecked contributions to" independent committees. The court struck down the North Carolina law as unconstitutional. The United States Supreme Court vacated the Leake opinion only weeks ago and remanded it back to the Fourth Circuit for reconsideration in light of McConnell v. FEC. See Leake v. NC Right to Life, Inc., 2004 WL 875548 (U.S.). This order is unlikely to result in a reversal of the original Leake decision with respect to the contribution caps, however, because McConnell did not address caps on contributions to independent • • expenditure committees. As a result, although Leake is no longer good law, its reasoning is likely to eventually be readopted. Even if the Fourth Circuit re -adopts its decision in the North Carolina decision, it is not binding in California, because we are located in the 9th Circuit Court of Appeals. Further, it is possible that the decision could again be appealed to the Supreme Court. At most, the decision raises the specter that similar limitations on contributions to independent committees could be invalidated as unconstitutional on the basis of the same reasoning. The 9th Circuit narrowly avoided addressing this issue last year, in a case entitled Lincoln Club of Orange County v. City of Irvine, 292 F.3d 934 (9`h Cir. 2002), ruling that as applied in that instance, an Irvine ordinance limiting contributions to independent committees was tantamount to a limitation on expenditures, thus requiring a stricter standard of review. The Hermosa Beach ordinance does not have such a feature. In summary, in order to ascertain whether any contributor to independent committees violated Section 2.08.020, it will be necessary to ask the City Prosecutor to investigate how the contributions to those committees was spent (i.e. whether they were spent on express advocacy), and whether in his judgment a criminal conviction against those persons contributing in excess of $249 is achievable given the above analysis. With respect to the Citizens committee, it will also be necessary to look more closely into the assertion that as a County committee, it is exempt from our contribution limitation. Finally, if is strongly recommended that staff return to Council with proposals for revisions to the City's campaign finance ordinance. FISCAL IMPACT Unknown. Respectfully submitted, Concur: MICHAEL JENKIN CITY ATTORNEY STEF'HEMBURR ELL CITY MANAGER d H • Elaine Doerfling Page 1 of 1 From: F.O. Huebscher [fred@politicalscientists.com] Sent: Tuesday, May 11, 2004 10:55 AM To: Elaine Doerfling Subject: Please give to counciimembers Elaine, Would you be kind enough to print this letter out and place on each councilmember's desk since I'm not sure my email will reach each member. Thanks for your help. 5/11/2004 60( t +. • • FRED HUEBSCHER May 11, 2004 Re: Agenda Item 6d Dear Mayor and Councilmembers, There is an item on tonight's Council agenda regarding our city's campaign finance ordinance (Item 6d on the agenda). The ordinance is under review at the request of Councilmember Sam Y. Edgerton. I believe the only reason that Mr. Edgerton asked for this review is that he has a vendetta against me because my committee, Citizens For a Better Hermosa Beach ("Citizens") made independent expenditures for the November 2003 election in an attempt to inform voters about Mr. Edgerton's record. Citizens received a number of contributions in excess of $249. Hermosa Beach Municipal Code Section 2.08.020 provides that "any candidate for elective office or his committee" will not accept any contribution in excess of $249. Before Citizens accepted any contribution, I carefully reviewed the above ordinance and determined that the ordinance is wholly invalid because nowhere in the ordinance does it specify for what elective offices it applies to. If you read the ordinance, you'll see that there is not one word mentioned in the ordinance applies to "municipal offices" or "city council" etc. Consequently, the way this ordinance is written it would apply to every office in the world since it doesn't specify which offices it applies to. I cannot in good conscience see how the city could possibly prosecute anyone for allegedly violating the ordinance. If Councilmember Edgerton wants the city prosecutor to investigate, you should note that violations of our city's campaign finance ordinance are an infraction under Municipal Code Section 1.12.010 because Section 2.08.020 was enacted in 1987 and makes no reference to violation of the ordinance being a misdemeanor. If the city wants to pursue this matter, I will of course vigorously defend Citizens and myself. But you could also end up paying Citizens' attorney's fees since your prosecuting this matter potentially violates my First Amendment rights. And there is a Federal law allowing a defendant to recover attorney's fees when the governmental action potentially infringes on the constitutional rights of the defendant. If the council questions whether I would fight your prosecution all the way, you might check out a case called Los Angeles Taxpayers Alliance v. Fair Political Practices Commission (14 Cal. App. 4th 1214; 18 Cal. Rptr.2n 472) where I successfully prevailed against the FPPC over a $6,000 fine. In that matter, the FPPC paid me a settlement of $39,999 to cover my attorney's fees because of the provision under Federal law. Moreover, even though I believe Section 2.08.020 is totally unenforceable, there have been a number of "violations" over the years by Councilmembers Peter Tucker and Sam Y. Edgerton. And our City Prosecutor has never prosecuted these "violations." 924 16th Street • Hermosa Beach, CA 90254 • 310/374-0568 • fax: 310/798-8904 • email: fred@politicalscientists.com • • FRED HUEBSCHER Mr. Tucker "violated" the ordinance on Aug. 29, 2003 when he accepted a $250 contribution from D.E. and Cheryl Covington (unless the check was signed by both) and on September 8, 2003, when he accepted a $498 contribution from Anthony and Jen Lombardo (unless the check was signed by both) and on October 25, 2001, when he accepted $400 from Craig Casner and on September 9, 2001, when accepted $500 from Michael Mulligan and on September 13, 2001, when he accepted $250 from D.E. Covington and on September 25, 2001, when he accepted $250 from Kim Komick. Mr. Edgerton "violated" the ordinance during his 1995 campaign when he and his wife, Joanne, loaned the campaign $5275 since $2637 of this loan is attributable to Ms. Edgerton and again on October 19, 2003, when he accepted $498 from Professional and Administrative Employee Group, and on October 29, 2003, when he accepted $498 from the California Teamsters. I would strongly suggest that the council redraft and improve Section 2.08.020 so that the ordinance is enforceable. There are a number of other flaws in the ordinance such as allowing multiple $249 contributions from entities controlled by a contributor (Contributor X gives $249 and Contributor X is the sole shareholder in 25 different corporations. Those 25 corporations can give $249 as well so in effect Contributor X has given $6474 to a candidate (26 X $249).). Perhaps you'd want to form a citizens committee to make recommendations about improving the ordinance and employ an election law attorney to help you draft the ordinance to make it most effective. Sincerely, +Ad Fred Huebscher 924 16th Street • Hermosa Beach, CA 90254 • 310/374-0568 • fax: 310/798-8904 • email: fred©politicalscientists.com 1 • • Elaine Doerfling Page 1 of 1 From: F.O. Huebscher [fred@politicalscientists.com] Sent: Tuesday, May 11, 2004 10:55 AM To: Elaine Doerfling Subject: Please give to councilmembers Elaine, Would you be kind enough to print this letter out and place on each councilmember's desk since I'm not sure my email will reach each member. Thanks for your help. 5/11/2004 • • FRED HUEBSCHER May 11, 2004 Re: Agenda Item 6d Dear Mayor and Councilmembers, There is an item on tonight's Council agenda regarding our city's campaign finance ordinance (Item 6d on the agenda). The ordinance is under review at the request of Councilmember Sam Y. Edgerton. I believe the only reason that Mr. Edgerton asked for this review is that he has a vendetta against me because my committee, Citizens For a Better Hermosa Beach ("Citizens") made independent expenditures for the November 2003 election in an attempt to inform voters about Mr. Edgerton's record. Citizens received a number of contributions in excess of $249. Hermosa Beach Municipal Code Section 2.08.020 provides that "any candidate for elective office or his committee" will not accept any contribution In excess of $249. Before Citizens accepted any contribution, I carefully reviewed the above ordinance and determined that the ordinance is wholly invalid because nowhere in the ordinance does it specify for what elective offices it applies to. If you read the ordinance, you'll see that there is not one word mentioned in the ordinance applies to "municipal offices" or "city council" etc. Consequently, the way this ordinance is written it would apply to every office in the world since it doesn't specify which offices it applies to. I cannot in good conscience see how the city could possibly prosecute anyone for allegedly violating the ordinance. If Councilmember Edgerton wants the city prosecutor to investigate, you should note that violations of our city's campaign finance ordinance are an infraction under Municipal Code Section 1.12.010 because Section 2.08.020 was enacted in 1987 and makes no reference to violation of the ordinance being a misdemeanor. If the city wants to pursue this matter, I will of course vigorously defend Citizens and myself. But you could also end up paying Citizens' attorney's fees since your prosecuting this matter potentially violates my First Amendment rights. And there is a Federal law allowing a defendant to recover attorney's fees when the governmental action potentially infringes on the constitutional rights of the defendant. If the council questions whether I would fight your prosecution all the way, you might check out a case called Los Angeles Taxpayers Alliance v. Fair Political Practices Commission (14 Cal. App. 4th 1214; 18 Cal. Rptr.2n 472) where I successfully prevailed against the FPPC over a $6,000 fine. In that matter, the FPPC paid me a settlement of $39,999 to cover my attorney's fees because of the provision under Federal law. Moreover, even though I believe Section 2.08.020 is totally unenforceable, there have been a number of "violations" over the years by Councilmembers Peter Tucker and Sam Y. Edgerton. And our City Prosecutor has never prosecuted these "violations." 924 16th Street • Hermosa Beach, CA 90254 • 310/374-0568 • fax: 310/798-8904 • email: fred@politicalscientists.com • • FRED HUEBSCHER Mr. Tucker "violated" the ordinance on Aug. 29, 2003 when he accepted a $250 contribution from D.E. and Cheryl Covington (unless the check was signed by both) and on September 8, 2003, when he accepted a $498 contribution from Anthony and Jen Lombardo (unless the check was signed by both) and on October 25, 2001, when he accepted $400 from Craig Casner and on September 9, 2001, when accepted $500 from Michael Mulligan and on September 13, 2001, when he accepted $250 from D.E. Covington and on September 25, 2001, when he accepted $250 from Kim Komick. Mr. Edgerton "violated" the ordinance during his 1995 campaign when he and his wife, Joanne, loaned the campaign $5275 since $2637 of this loan is attributable to Ms. Edgerton and again on October 19, 2003, when he accepted $498 from Professional and Administrative Employee Group, and on October 29, 2003, when he accepted $498 from the California Teamsters. I would strongly suggest that the council redraft and improve Section 2.08.020 so that the ordinance is enforceable. There are a number of other flaws in the ordinance such as allowing multiple $249 contributions from entities controlled by a contributor (Contributor X gives $249 and Contributor X is the sole shareholder in 25 different corporations. Those 25 corporations can give $249 as well so In effect Contributor X has given $6474 to a candidate (26 X $249).). Perhaps you'd want to form a citizens committee to make recommendations about Improving the ordinance and employ an election law attorney to help you draft the ordinance to make it most effective. Sincerely, knd Fred Huebscher 924 16th Street • Hermosa Beach, CA 90254 • 310/374-0568 • fax: 310/798-8904 • email: fred@politicalscientists.com • . • Elaine Doerfling Page 1 of 1 From: F.O. Huebscher [fred@politicalscientists.com] Sent: Tuesday, May 11, 2004 10:55 AM To: Elaine Doerfling Subject: Please give to councilmembers Elaine, Would you be kind enough to print this letter out and place on each councilmember's desk since I'm not sure my email will reach each member. Thanks for your help. 5/11/2004 Co( • • FRED HUEBSCHER May 11, 2004 Re: Agenda Item 6d Dear Mayor and Councilmembers, There is an item on tonight's Council agenda regarding our city's campaign finance ordinance (Item 6d on the agenda). The ordinance is under review at the request of Councilmember Sam Y. Edgerton. I believe the only reason that Mr. Edgerton asked for this review is that he has a vendetta against me because my committee, Citizens For a Better Hermosa Beach ("Citizens") made independent expenditures for the November 2003 election in an attempt to inform voters about Mr. Edgerton's record. Citizens received a number of contributions in excess of $249. Hermosa Beach Municipal Code Section 2.08.020 provides that "any candidate for elective office or his committee" will not accept any contribution in excess of $249. Before Citizens accepted any contribution, I carefully reviewed the above ordinance and determined that the ordinance is wholly invalid because nowhere in the ordinance does it specify for what elective offices it applies to. If you read the ordinance, youll see that there is not one word mentioned in the ordinance applies to "municipal offices" or "city council" etc. Consequently, the way this ordinance is written it would apply to every office in the world since it doesn't specify which offices it applies to. I cannot in good conscience see how the city could possibly prosecute anyone for allegedly violating the ordinance. If Councilmember Edgerton wants the city prosecutor to investigate, you should note that violations of our city's campaign finance ordinance are an infraction under Municipal Code Section 1.12.010 because Section 2.08.020 was enacted in 1987 and makes no reference to violation of the ordinance being a misdemeanor. If the city wants to pursue this matter, I will of course vigorously defend Citizens and myself. But you could also end up paying Citizens' attorney's fees since your prosecuting this matter potentially violates my First Amendment rights. And there is a Federal law allowing a defendant to recover attorney's fees when the governmental action potentially infringes on the constitutional rights of the defendant. If the council questions whether I would fight your prosecution all the way, you might check out a case called Los Angeles Taxpayers Alliance v. Fair Political Practices Commission (14 Cal. App. 4th 1214; 18 Cal. Rptr.2n 472) where I successfully prevailed against the FPPC over a $6,000 fine. In that matter, the FPPC paid me a settlement of $39,999 to cover my attorney's fees because of the provision under Federal law. Moreover, even though I believe Section 2.08.020 is totally unenforceable, there have been a number of "violations" over the years by Councilmembers Peter Tucker and Sam Y. Edgerton. And our City Prosecutor has never prosecuted these "violations." 924 16th Street • Hermosa Beach, CA 90254 • 310/374-0568 • fax: 310/798-8904 • email: fred©politicalscientists.com • • FRED HUEBSCHER Mr. Tucker "violated" the ordinance on Aug. 29, 2003 when he accepted a $250 contribution from D.E. and Cheryl Covington (unless the check was signed by both) and on September 8, 2003, when he accepted a $498 contribution from Anthony and Jen Lombardo (unless the check was signed by both) and on October 25, 2001, when he accepted $400 from Craig Casner and on September 9, 2001, when accepted $500 from Michael Mulligan and on September 13, 2001, when he accepted $250 from D.E. Covington and on September 25, 2001, when he accepted $250 from Kim Komick. Mr. Edgerton "violated" the ordinance during his 1995 campaign when he and his wife, Joanne, loaned the campaign $5275 since $2637 of this loan is attributable to Ms. Edgerton and again on October 19, 2003, when he accepted $498 from Professional and Administrative Employee Group, and on October 29, 2003, when he accepted $498 from the California Teamsters. I would strongly suggest that the council redraft and improve Section 2.08.020 so that the ordinance is enforceable. There are a number of other flaws in the ordinance such as allowing multiple $249 contributions from entities controlled by a contributor (Contributor X gives $249 and Contributor X Is the sole shareholder in 25 different corporations. Those 25 corporations can give $249 as well so in effect Contributor X has given $6474 to a candidate (26 X $249).). Perhaps you'd want to form a citizens committee to make recommendations about improving the ordinance and employ an election law attorney to help you draft the ordinance to make it most effective. Sincerely, 1711*( Fred Huebscher 924 16th Street • Hermosa Beach, CA 90254 • 310/374-0568 • fax: 310/798-8904 • email: fred@politicalscientists.com • • Elaine Doerfling Page 1 of 1 From: F.O. Huebscher [fred@politicalscientists.com] Sent: Tuesday, May 11, 2004 10:55 AM To: Elaine Doerfling Subject: Please give to councilmembers Elaine, Would you be kind enough to print this letter out and place on each councilmember's desk since I'm not sure my email will reach each member. Thanks for your help. 5/11/2004 60( L • FRED HUEBSCHER May 11, 2004 Re: Agenda Item 6d Dear Mayor and Councilmembers, There is an item on tonight's Council agenda regarding our city's campaign finance ordinance (Item 6d on the agenda). The ordinance is under review at the request of Councilmember Sam Y. Edgerton. I believe the only reason that Mr. Edgerton asked for this review is that he has a vendetta against me because my committee, Citizens For a Better Hermosa Beach ("Citizens") made independent expenditures for the November 2003 election In an attempt to inform voters about Mr. Edgerton's record. Citizens received a number of contributions in excess of $249. Hermosa Beach Municipal Code Section 2.08.020 provides that "any candidate for elective office or his committee" will not accept any contribution in excess of $249. Before Citizens accepted any contribution, I carefully reviewed the above ordinance and determined that the ordinance is wholly invalid because nowhere in the ordinance does it specify for what elective offices it applies to. If you read the ordinance, you'll see that there is not one word mentioned in the ordinance applies to "municipal offices" or "city council" etc. Consequently, the way this ordinance is written it would apply to every office in the world since it doesn't specify which offices it applies to. I cannot in good conscience see how the city could possibly prosecute anyone for allegedly violating the ordinance. If Councilmember Edgerton wants the city prosecutor to investigate, you should note that violations of our city's campaign finance ordinance are an infraction under Municipal Code Section 1.12.010 because Section 2.08.020 was enacted in 1987 and makes no reference to violation of the ordinance being a misdemeanor. If the city wants to pursue this matter, I will of course vigorously defend Citizens and myself. But you could also end up paying Citizens' attorney's fees since your prosecuting this matter potentially violates my First Amendment rights. And there is a Federal law allowing a defendant to recover attorney's fees when the governmental action potentially infringes on the constitutional rights of the defendant. If the council questions whether I would fight your prosecution all the way, you might check out a case called Los Angeles Taxpayers Alliance v. Fair Political Practices Commission (14 Cal. App. 4th 1214; 18 Cal. Rptr.2n 472) where I successfully prevailed against the FPPC over a $6,000 fine. In that matter, the FPPC paid me a settlement of $39,999 to cover my attorney's fees because of the provision under Federal law. Moreover, even though I believe Section 2.08.020 is totally unenforceable, there have been a number of "violations" over the years by Councilmembers Peter Tucker and Sam Y. Edgerton. And our City Prosecutor has never prosecuted these "violations." 924 16th Street • Hermosa Beach, CA 90254 • 310/374-0568 • fax: 310/798-8904 • email: fred©politicalscientists.com • • FRED HUEBSCHER Mr. Tucker "violated" the ordinance on Aug. 29, 2003 when he accepted a $250 contribution from D.E. and Cheryl Covington (unless the check was signed by both) and on September 8, 2003, when he accepted a $498 contribution from Anthony and Jen Lombardo (unless the check was signed by both) and on October 25, 2001, when he accepted $400 from Craig Casner and on September 9, 2001, when accepted $500 from Michael Mulligan and on September 13, 2001, when he accepted $250 from D.E. Covington and on September 25, 2001, when he accepted $250 from Kim Komick. Mr. Edgerton "violated" the ordinance during his 1995 campaign when he and his wife, Joanne, loaned the campaign $5275 since $2637 of this loan is attributable to Ms. Edgerton and again on October 19, 2003, when he accepted $498 from Professional and Administrative Employee Group, and on October 29, 2003, when he accepted $498 from the California Teamsters. I would strongly suggest that the council redraft and improve Section 2.08.020 so that the ordinance is enforceable. There are a number of other flaws in the ordinance such as allowing multiple $249 contributions from entities controlled by a contributor (Contributor X gives $249 and Contributor X is the sole shareholder in 25 different corporations. Those 25 corporations can give $249 as well so in effect Contributor X has given $6474 to a candidate (26 X $249).). Perhaps you'd want to form a citizens committee to make recommendations about improving the ordinance and employ an election law attorney to help you draft the ordinance to make it most effective. Sincerely, +tid Fred Huebscher 924 16th Street • Hermosa Beach, CA 90254 • 310/374-0568 • fax: 310/798-8904 • email: fred@poliucatscienusts.com af 'Y • • Elaine Doerfling Page 1 of 1 From: F.O. Huebscher [fred@politicalscientists.com] Sent: Tuesday, May 11, 2004 10:55 AM To: Elaine Doerfling Subject: Please give to councilmembers Elaine, Would you be kind enough to print this letter out and place on each councilmember's desk since I'm not sure my email will reach each member. Thanks for your help. 5/11/2004 60( • • FRED HUEBSCHER May 11, 2004 Re: Agenda Item 6d Dear Mayor and Councilmembers, There is an item on tonight's Council agenda regarding our city's campaign finance ordinance (Item 6d on the agenda). The ordinance is under review at the request of Councilmember Sam Y. Edgerton. I believe the only reason that Mr. Edgerton asked for this review is that he has a vendetta against me because my committee, Citizens For a Better Hermosa Beach ("Citizens") made independent expenditures for the November 2003 election in an attempt to inform voters about Mr. Edgerton's record. Citizens received a number of contributions In excess of $249. Hermosa Beach Municipal Code Section 2.08.020 provides that "any candidate for elective office or his committee" will not accept any contribution in excess of $249. Before Citizens accepted any contribution, I carefully reviewed the above ordinance and determined that the ordinance is wholly invalid because nowhere in the ordinance does it specify for what elective offices it applies to. If you read the ordinance, you'll see that there is not one word mentioned in the ordinance applies to "municipal offices" or "city council" etc. Consequently, the way this ordinance is written it would apply to every office In the world since it doesn't specify which offices it applies to. I cannot in good conscience see how the city could possibly prosecute anyone for allegedly violating the ordinance. If Councilmember Edgerton wants the city prosecutor to investigate, you should note that violations of our city's campaign finance ordinance are an infraction under Municipal Code Section 1.12.010 because Section 2.08.020 was enacted in 1987 and makes no reference to violation of the ordinance being a misdemeanor. If the city wants to pursue this matter, I will of course vigorously defend Citizens and myself. But you could also end up paying Citizens' attorney's fees since your prosecuting this matter potentially violates my First Amendment rights. And there is a Federal law allowing a defendant to recover attorney's fees when the governmental action potentially infringes on the constitutional rights of the defendant. If the council questions whether I would fight your prosecution all the way, you might check out a case called Los Angeles Taxpayers Alliance v. Fair Political Practices Commission (14 Cal. App. 4th 1214; 18 Cal. Rptr.2n 472) where I successfully prevailed against the FPPC over a $6,000 fine. In that matter, the FPPC paid me a settlement of $39,999 to cover my attorney's fees because of the provision under Federal law. Moreover, even though I believe Section 2.08.020 is totally unenforceable, there have been a number of "violations" over the years by Councilmembers Peter Tucker and Sam Y. Edgerton. And our City Prosecutor has never prosecuted these "violations." 924 16th Street • Hermosa Beach, CA 90254 • 310/374-0568 • fax: 310/798-8904 • email: fred@politicalscientists.com • • FRED HUEBSCHER Mr. Tucker "violated" the ordinance on Aug. 29, 2003 when he accepted a $250 contribution from D.E. and Cheryl Covington (unless the check was signed by both) and on September 8, 2003, when he accepted a $498 contribution from Anthony and Jen Lombardo (unless the check was signed by both) and on October 25, 2001, when he accepted $400 from Craig Casner and on September 9, 2001, when accepted $500 from Michael Mulligan and on September 13, 2001, when he accepted $250 from D.E. Covington and on September 25, 2001, when he accepted $250 from Kim Komick. Mr. Edgerton "violated" the ordinance during his 1995 campaign when he and his wife, Joanne, loaned the campaign $5275 since $2637 of this loan is attributable to Ms. Edgerton and again on October 19, 2003, when he accepted $498 from Professional and Administrative Employee Group, and on October 29, 2003, when he accepted $498 from the California Teamsters. I would strongly suggest that the council redraft and improve Section 2.08.020 so that the ordinance is enforceable. There are a number of other flaws in the ordinance such as allowing multiple $249 contributions from entities controlled by a contributor (Contributor X gives $249 and Contributor X is the sole shareholder in 25 different corporations. Those 25 corporations can give $249 as well so in effect Contributor X has given $6474 to a candidate (26 X $249).). Perhaps you'd want to form a citizens committee to make recommendations about improving the ordinance and employ an election law attorney to help you draft the ordinance to make it most effective. Sincerely, km" Fred Huebscher 924 16th Street • Hermosa Beach, CA 90254 • 310/374-0568 • fax: 310/798-8904 • email: fred@politicalscientists.com • •-/,,/oy BOARD OF SUPERVISORS COUNTY .OF LOS ANGELES 181 KENNETH HAHN HALL OF ADMINISTRATION / LOS ANGELES. CALIFORNIA 90(112 VIOLET VARONA-LUKENS, EXECUTIVE OFFICER (213) 974-1411 March 26, 2004 The Honorable Michael Keegan Mayor City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 MEMBERS OF THE BOARD GLORIA MOLINA YVONNE BRATH W ARE BURKE SEV YAROSLAVSKY DON KNABE MICHAEL D. ANTONOVICH RECEIVED MAR 3 1 _7004 Per Dear Mayor Keegan: At its meeting held March 16, 2004, on motion of Supervisor Michael D. Antonovich, the Los Angeles County Board of Supervisors took actions as detailed in the enclosed Minute Order regarding support for the 1.2 million Americans now serving in the Guard and Reserve forces. On March 23, 2004, each Board member signed a "Statement of Support' presented by retired Rear Admiral David A. Janes, National Chairman of the Employer Support of the Guard and Reserve (ESGR). The ESGR promotes understanding and appreciation among public and private sector employers of the men and women of the Reserve and National Guard. The Board encourages all communities in Los Angeles County to adopt a similar agreement, as stated in the enclosed Minute Order, to support employees now serving in the Guard and Reserve forces. Very truly yours, 7.66 VIOLET VARONA-LUKENS EXECUTIVE OFFICER 8031604-10 Enclosure • • All Department/District Heads MINUTES OF THE BOARD OF SUPERVISORS COUNTY OF LOS ANGELES, STATE OF CALIFORNIA Violet Varona-Lukens, Executive Officer Clerk of the Board of Supervisors 383 Kenneth Hahn Hall of Administration Los Angeles, California 90012 At its meeting held March 16, 2004, the Board took the following action: 10 Supervisor Antonovich made the following statement: "Today, 1.2 million Americans serve in the Guard and Reserve forces, representing one-half of our total military forces. When called to active duty these citizen soldiers put their civilian careers on hold to preserve our freedom. "In the past, Los Angeles County has recognized the extraordinary efforts of these brave men and women. The County supports our employees who are called to action in a variety of ways, including providing differential pay and allowing continued accrual of sick and vacation time during deployments. Currently, there are 93 Los Angeles County employees who are Reservists or National Guard soldiers who have been called up to active duty to fight the war on terrorism at home and abroad. "The National Committee for Employee Support of the Guard and Reserve (ESGR) was established in 1972 by Presidential Proclamation to promote support among employers of Guard and Reserve members. ESGR is an agency of the Department of Defense and relies upon a volunteer force of 4,000 representatives nationwide to educate employers as to the rights of reservists as outlined in the Uniformed Services Employment and Reemployment Act (USERA), as well as educating employers how vital their support is to national security. (Continued on Page 2) -1- • • 10 (Continued) "Additionally, ESGR provides informal and impartial mediation should an employment issue arise related to military service. ESGR's mission is to 'gain and maintain support from all public and private employers for the men and women of the National Guard and Reserve.' "To meet their mission, ESGR is calling upon employers to endorse a 'Statement of Support For The Guard and Reserve' pledging that: (1) Employment will not be denied because of service in the Guard or Reserve; (2) Employee job and career opportunities will not be limited or reduced because of service in the Guard or Reserve; (3) Employees will be granted leaves of absences for military training in the Guard or Reserve, consistent with existing laws, without sacrifice of vacation; and (4) This agreement and its resultant policies will be made known throughout the employer organization." Therefore, on motion of Supervisor Antonovich, seconded by Supervisor Knabe, unanimously carried, the Board took the following actions: 1. Endorsed, and will sign upon presentation, the National Committee for Employee Support of the Guard and Reserve's (ESGR) "Statement of Support" pledging that: • Employment will not be denied because of service in the Guard or Reserve; • Employee job and career opportunities will not be limited or reduced because of service in the Guard or Reserve; • Employees will be granted leaves of absence for military training in the Guard or Reserve, consistent with existing laws, without sacrifice of vacation; and • This agreement and its resultant policies will be made known throughout the employer organization; and (Continued on Page 3) -2- • • 10 (Continued) 2. Instructed the Executive Officer of the Board to inform all County Departments of the Board's action and to send a letter to all Mayors and City Managers throughout Los Angeles County, encouraging their communities to adopt similar agreements. 8031604-10 Copies distributed: Each Supervisor Letters sent to: All Mayors, Los Angeles County All City Managers, Los Angeles County -3- ESGR: Online Forms IIR EY?CO)ER 3UWCNT MN GUARD Id IESERVE 1-800-336-4590 • Page 1 of 1 National Committee for Employer Support of the Guard and Reserve 1555 Wilson Blvd. Suite 200 Arlington. VA22209-2405 Gutsland ig Employers Programs br Employers ► The Law I USERRA ► Statement of Support Online Forms ► Tips far Employers FAO far Empbyers Information About ESGR ► ESGR News ► Related Sites Empbyers kea Main MILITARY MEMBERS Informadon area quick links ► ESGR VOLUNTEERS Information area quick links P. 4 Home STATEMENT OF SUPPORT FOR TIIE GUARD AND RESERVE We avow., the %.&.34 Curd and Beane in ~rid a the senor dam roan and deer breed ere aaeneRks In de *hese Mretka, matron We pkaar men and moans of M Curd ad 'MT! Mae %duenlly In—' Snore* owl NMI polesonot Bea warn moan.] u s Thero dei raan,any ad dei( away Rrm� ant eul6nn deny smarm doe weep II dr. Yahemn1 lone ane rrr•U.- IO Mae aur quakes Man.,d aaf+sandYe rara.M .arad ey. IM ntn anew hne`didagopd nakn dor tl MahalIn req* to bawaa+Wa nt't r. NaIpnn In Cued and Krum, T"n"n-ae)eln MMenp")Mnla.NtlgaMl I. Enpblmmr oa me be dntd loaned smite M the land or a. Fmpt. a Ids ad rawer gnnuneM "O not he arned a INu1M Marone of sake M dr Curd a Hone. 3. Emplwes ell Le wane] Resew. abeam rot marry woke In obe Card as R e. w.thu t *Oh� aYYme tMs "Ylw saclike of Yalta and d- PY a and In Bendall pna\7 Bea M' made "Oen throughout IMaZ Will you support your National Guard or Reserve Members? Recognize your National Guard and Reserve member employees by signing and displaying a Statement of Support! Say "Yes, I pledge my support to the National Guard and Reserve Members" by filling in and submitting this form and you will receive a personalized Statement of Support Certificate for mounting and display in your company offices! The appearance of hyperlinks to external websites does not constitute endorsement by the Employer Support of the Guard and Reserve of these Web site or the information, products or services contained therein. For other than authorized activities such as military exchanges and Morale, Welfare and Recreation sites, ESGR does not exercise any editorial control over the information you may find at these locations. Such links are provided consistent with the stated purpose of this DoD Web site. httas://www.,ser.erg/employers2/onlineForms.asOc=formSOSsample.html 5/5/2004