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HomeMy WebLinkAbout05/01/04I I 1 I I I I I I 2 I I 1 I I I a I CITY OF HERMOSA BEACH, CALIFORNIA PRELIMINARY BUDGET AND CAPITAL IMPROVEMENT PROGRAM 2004-2005 I I I I i I I I I I I I p CITY OF HERMOSA BEACH PRELIMINARY BUDGET 2004-2005 ART YOON MAYOR J. R. REVICZKY MAYOR PRO TEMPORE COUNCILMEMBERS SAM Y. EDGERTON MICHAEL KEEGAN PETE TUCKER CITY OFFICIALS ELAINE DOERFLING, CITY CLERK JOHN WORKMAN, CITY TREASURER CITY MANAGER STEPHEN BURRELL FINANCE DIRECTOR VIKI COPELAND 1 1 I 1 1 rl 1 1 1 1 Understanding The Budget Organizational Chart Certificate of Award City Manager's Budget Message Budget Summary Revenue by Fund Expenditures by Fund Budget Transfers Pie Chart -Revenue By Source Pie Chart -General Fund Revenue Property Tax Dollar Breakdown Department Requests Personnel Allocation Summary DEPARTMENT BUDGETS Pie Chart -Appropriations Pie Chart -General Fund Appropriations City Council City Attorney City Clerk/Elections City Manager Source Reduction/Recycling Information Systems Prospective Expenditures City Prosecutor City Treasurer Community Development Building Planning Block Grant General Administration Commuter Express Dial -A -Ride Community Resources/Cable TV Recreation Transportation Finance Administration Cashier Bus Pass Subsidy Lower Pier, Myrtle Avenue & Loma Drive Administrative Expense Fire Fire Protection TABLE OF CONTENTS PAGE 1 9 11 15 23 34 35 36 41 43 45 47 91 Personnel Auto/Property Insurance/Bonds Emission Control (AQMD) General Appropriations Liability Insurance Unemployment Insurance Workers' Compensation Police Administration C.O.P.S. Program Community Services Crossing Guards Dial -A -Taxi L. A. Impact 95 Autotheft Prevention (TRAP) 97 Public Works 100 Administration 104 Beverage Recycling 108 Building Maintenance 112 Downtown Enhancement 114 Lifeguard Service/Beach Maintenance 119 Lighting/Landscaping/Medians 124 Parks Division 128 N. Pier Structure/Parking Lot A/ 132 County Share of Revenue Sewers and Storm Drains 136 Street Maintenance/Traffic Safety 138 Traffic Safety, Artesia Boulevard 140 Used Oil Block Grant 142 Equipment Service Division 144 Departmental Equipment Replacement 149 Capital Improvement Program 152 Appendix City of Hermosa Beach Facts 156 Revenue History by Fund 158 Revenue Category Detail 160 Expenditure History by Fund Explanation — User Charge Allocations 162 Vehicle Replacement Schedule 166 Computer Replacement Schedule 170 Business Machine Replacement Schedule Glossary Index PAGE 174 176 178 180 182 184 186 191 194 197 200 202 204 206 210 212 214 216 218 220 222 224 226 228 230 232 234 237 249 267 268 269 270 271 275 281 289 291 294 1 1 1 1 1 1 1 1 1 1 11 Ii1 1 1 t 1 UNDERSTANDING THE BUDGET BUDGET PROCESS The budget process begins each year in February when Department Heads prepare estimates of revenues and departmental expenditures for submission to the Finance Director. The City Manager and Finance Director meet with each department to review the estimates and discuss requests. From these meetings, the preliminary budget is developed. The Capital Improvement Budget, which is part of the same document, follows the same process. The City Manager is required to submit a prelimihary budget to the City Council on or before May 15th of each year. One or two public workshops are held in May and June to review the budget and receive public input. One formal public hearing is held in June, prior to budget adoption. The City Council must adopt an annual budget, by resolution, on or before June 30 for the coming fiscal year (July 1 — June 30). If the budget is not adopted by that date, the preliminary budget, except for capital outlays, goes Into effect until the budget is adopted. The budget may be amended during the year as necessary. A Midyear Budget Review is conducted in February, at which time adjustments to revenue estimates and appropriations are made. Expenditures may not exceed appropriations at the fund level. The City Manager may approve transfers of appropriation within funds; transfers of appropriations from one fund to another require City Council approval. Budgets are adopted for all governmental and proprietary funds (see later Explanation of City Funds) on a basis consistent with generally accepted accounting principles. BUDGET CONTENT The following areas offer quick insight into the budget. City Manager's Budget Message The City Manager's message presents the highlights and major changes in narrative form. Budget Summaries The Budget Summary contains condensed Information on the budget by presenting estimated beginning and ending fund balances and projected revenues and expenditures for each fund. The Schedule of Revenues by Fund and the Schedule of Expenditures by Fund show comparisons between the 2002-03 actuals, the budget and year-end estimate for 2003-04 and the requested amount for 2004-05. Revenue A computerized listing of line items entitled "City of Hermosa Beach, Revenue Detail by Fund, Preliminary Budget 2004-05" shows each revenue item, organized by fund. The columns on the report are explained below under "Department Budgets." Personnel Authorizations These pages present a summary of the City's authorized personnel by department and provide quick reference to any new/eliminated positions and the City's total staffing. Department Budgets The Table of Contents lists the pages for all activities separately budgeted. Each Department budget begins with a department description and a summary of personnel positions. A computerized listing of line items is entitled "City of Hermosa Beach, Department Expenditure Detail, Preliminary Budget, 2004-05." 1 HOW TO READ THE REPORTS Numerical columns on the Revenue and Expenditure worksheets are explained as follows: Column No. 1 - "2002-03" Received/Expended." Reflects actual revenue/expenditures for 2002-03 fiscal year Column No. 2 - "2003-04 Total Budget" Reflects the revised budget amounts through January 31, 2004 Column No. 3 - "2003-04 Received/Expended Year -to -Date" Reflects the actual revenue/expenditures through January 31. 2004 Column No. 4 - "2003-04 Year-end Estimate" Reflects the department's best estimate of what revenue/expenditures will be incurred through year-end, June 30, 2004. Column No. 5 - "2004-05 Department Request" Represents the 2004-05 Budget Request. FINANCIAL POLICIES The City Council has adopted policies for specific funds. The policies are listed here, and again, below with the applicable fund. General Fund - Any funds remaining unspent at year-end in the General Fund transfer equally to the Contingency Fund, Insurance Fund, Equipment Replacement Fund and the Capital Improvement Fund. Contingency Fund — Goal of fund balance equal to 15% of the General Fund appropriations for economic uncertainties, unforeseen emergencies. Insurance Fund — Goal of $3,000,00 in retained earnings for claims reserves and catastrophic losses. Equipment Replacement Fund — Goal of retained earnings equal to the accumulated amount calculated for all equipment, based on replacement cost and useful life of equipment. Compensated Absences Fund — Goal of fund balance equal to 50% funding for accrued liabilities for employee vacation, sick and compensatory time. For 2003-04, a change was made to transfer any funds available at year end in the General Fund to the Compensated Absences Fund, Capital Improvement Fund, Insurance Fund, and a new Retirement Stabilization Fund. Excess funds in the Contingency Fund will also be transferred to the new Retirement Fund. DEBT SERVICE The City has not chosen to use long-term debt to pay for capital improvement or infrastructure improvement, therefore no debt service is shown in the budget. EXPLANATION OF CITY FUNDS This section explains the funds shown in the Budget Summary. Governments use fund accounting; each fund is considered to function as a separate fiscal and accounting entity. The basis for budgeting in all funds is the same as the fund type basis for accounting in accordance with generally accepted accounting principles. 2 I I I 1 a I I 1 I I I I GOVERNMENTAL FUNDS - The City uses two fund types to account for govemmental-type activity. These are the General Fund and Special Revenue Funds. The accounting basis for these funds is modified accrual, which recognizes revenues when measurable and available and expenditures when the liability is incurred. 001 GENERAL FUND The General Fund is the principal operating fund of the City. The estimated fund balance at 6-30-05 (as presented in the Budget Summary) of $111,831 is designated/reserved as follows: $ 111,831 Affordable Housing Funds collected (conversion fees) for affordable Housing purposes. 'Designated" is the accounting term for the more commonly used "earmarked". Reserves, on the other hand, indicate that the funds are not available for appropriation, usually because of a legal restriction or because they represent items such as inventory or fixed assets. Funds available in the General Fund at the end of the fiscal year automatically transfer to the Equipment Replacement Fund, Insurance Fund, Contingency Fund and Capital Improvement Fund (1/4 each). SPECIAL REVENUE FUNDS - A Special Revenue fund is used to account for the proceeds of specific revenue sources that are restricted or earmarked for specific purposes. 105 LIGHTING/LANDSCAPING FUND 115 STATE GAS TAX FUND 117 AB939 FUND Funds of the benefit assessment district, created pursuant to Street and Highway Code 22500-22679, are expended for lighting/median maintenance and are accounted for in this fund. City share of state gasoline tax restricted for use on public streets. Restricted Transportation Development Act (TDA) funds from Metropolitan Transit Authority (MTA) are also held in this fund. Recycling fees generated in connection with solid waste collection are used to implement a Source Reduction and Recycling Element and a Household Waste Element of the general plan. 119 COMPENSATED ABSENCES FUND Funds set aside to provide for liabilities associated with vacation time, sick time, etc. accumulated by employees. These funds are invested but interest is not allocated to this fund. The City Council's adopted funding level for liabilities is 50%. 121 PROP A OPEN SPACE FUND 122 TYCO FUND 125 PARK RECREATION FACILITY TAX FUND Funds generated by passage of the L.A. County Safe Neighborhood Parks Bond Act by county voters for the purpose of improving parks and recreational facilities. Interest is not allocated to this fund because City funds are advanced, then reimbursed by this grant. Funds received from an easement granted for construction of a transpacific, submarine fiber optic cable system originating in Japan with a landing in Hermosa Beach. The project will provide additional capacity for global voice and data transmission. Accumulation of subdivision fees and park, recreation facility tax fees on new dwellings. Generally, the funds are to be used for acquisition, improvement and expansion of park or recreational facilities. Funds cannot be used for maintenance. 3 126 4% UTILITY USERS TAX RAILROAD RIGHT OF WAY FUND Funds remaining from 4% Utility User Tax used to purchase 19.5 acres of open space property. Remaining funds will be used for acquisition and maintenance of open space. 127 BUILDING IMPROVEMENT FUND (Formerly the 6% UUT Fund) This fund is used to provide ongoing funds for maintenance and building improvements. 136 LOWER PIER ADMINISTRATIVE EXPENSE FUND This fund temporarily holds funds for payment of administrative expenses for the assessment district. These funds are invested but interest is not allocated to this fund because it is not required by the bond documents. 137 MYRTLE DISTRICT ADMINISTRATIVE EXPENSE FUND Funds collected from utility undergrounding assessments in the Myrtle Avenue Undergrounding District for administration are deposited in this fund. Costs incurred by the City or its Fiscal Agent in administration of the assessments are paid from these funds. 138 LOMA DISTRICT ADMINISTRATIVE EXPENSE FUND 140 COMMUNITY DEVELOPMENT BLOCK GRANT FUND 150 GRANT FUND 152 AIR QUALITY IMPROVEMENT FUND 153 SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND Funds collected from utility undergrounding assessments in the Loma Drive Undergrounding District for administration are deposited in this fund. Costs incurred by the City or its Fiscal Agent in administration of the assessments are paid from these funds. Funds received from participation in the federal block grant program. Projects must be approved by the County Community Development (CDC) Commission. Interest Is not allocated to this fund because City funds are advanced, then reimbursed by this grant. State and federal grants for specific projects are accounted for in this fund. Interest is not allocated to this fund because City funds are advanced, then reimbursed by these grants. Funds collected by the Department of Motor Vehicles and distributed to cities on a population basis for use in reducing air pollution. Funds received from the Citizen's Option for Public Safety (COPS) program, established by the State legislature in fiscal year 1996-97, are accounted for in this fund. Funds must be used for front line municipal police services and must supplement and not supplant existing funding. 4 1 11 1 1 1 1 1 1 1 1 1 1 1 154 CALIFORNIA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND 156 TASKFORCE FOR REGIONAL AUTO THEFT PREVENTION (TRAP) Funds received from the state for the purchase of high technology law enforcement equipment. Funds provided by a $1 fee on vehicle registration implemented by the Los Angeles County Board of Supervisors for a program to deter, investigate and prosecute vehicle theft in Los Angeles County. 160 SEWER FUND Funds derived from a portion of the 6% Utility User Tax and miscellaneous service charges are spent on the Sewer/Storm Drain Department and capital sewer projects. 170 ASSET FORFEITURE FUND Funds seized as a result of illegal activity and forfeited to the Police Department. Funds must be used for law enforcement purposes to supplement, not replace or decrease existing appropriations. 180 FIRE PROTECTION FUND Fire flow fees collected are used to upgrade and enhance the fire flow capabilities of the fire protection system. 198 RETIREMENT STABILIZATION FUND Funds set aside by the City Council for use when retirement rates are unstable and have therefore increased beyond expectations. 199 CONTINGENCY FUND 301 CAPITAL IMPROVEMENT FUND 302 ARTESIA BOULEVARD RELINQUISHMENT FUND 305 LOWER PIER AVENUE IMPROVEMENT FUND "Rainy day funds set aside for unforeseen emergencies, unexpected economic events, etc. The City Council adopted goal is 15% of appropriations. Funds set aside for Capital Improvement Projects. Funds received from California Department of Transportation (CALTRANS) for relinquishment of the portion of Artesia Boulevard in Hermosa Beach. Proceeds from the sale of bonds for downtown improvements. The bonds are secured by real property in the downtown area and repaid from assessments against the property. The City is not obligated in any way with respect to the bonds. 5 307 MYRTLE AVENUE UTILITY UNDERGROUNDING IMPROVEMENT FUND Proceeds from the sale of bonds for utility undergrounding in the Myrtle Avenue District. The bonds are secured by real property in the district and repaid from assessments against the property. The City is not obligated in any way with respect to the bonds. 308 LOMA DRIVE UTILITY UNDERGROUNDING IMPROVEMENT FUND Proceeds from the sale of bonds for utility undergrounding in the Loma Drive District. The bonds are secured by real property in the district and repaid from assessments against the property. The City is not obligated in any way with respect to the bonds. 309 BAYVIEW DRIVE UTILITY UNDERGROUNDING DISTRICT FUND Funds advanced by the City for formation costs of a potential utility undergrounding district. If the district residents vote to form the district, funds advanced by the City will be recovered. 310 BONNIE BRAE UTILITY UNDERGROUNDING DISTRICT FUND Funds advanced by the City for formation costs of a potential utility undergrounding district. If the district residents vote to form the district, funds advanced by the City will be recovered. 311 BEACH DRIVE UTILITY UNDERGROUNDING DISTRICT FUND Funds advanced by the City for formation costs of a potential utility undergrounding district. If the district residents vote to form the district, funds advanced by the City will be recovered. 312 PROSPECT DRIVE UTILITY UNDERGROUNDING DISTRICT FUND Funds advanced by the City for formation costs of a potential utility undergrounding district. If the district residents vote to form the district, funds advanced by the City will be recovered. PROPRIETARY FUNDS - Two fund types are used to account for a government's business -type activities, or those that receive a significant portion of their funding through user charges. These are the Enterprise Fund and the Intemal Service Fund. The basis for accounting in these funds is full accrual, which recognizes revenue and expenses as they occur, not when they are received or spent. Fixed assets (land, equipment, etc.) are accounted for in these funds. ENTERPRISE FUNDS - The Enterprise Fund is used to account for operations that are financed and operated in a manner similar to private business enterprises, or where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. 109 DOWNTOWN ENHANCEMENT FUND Funds generated primarily from downtown parking lots and parking structure. Lot management Is contracted to a private firm. Funds generated by the parking structure are shared with the County of Los Angeles, which funded the construction of the parking structure. 6 1 1 1 it 1 1 1 1 1 1 1 1 '1 1 1 1 1 1 I I I 1 t I I I I I I I i� 1 110 PARKING FUND 145 PROPOSITION A FUND 146 PROPOSITION C FUND Parking -related revenue and expenses are accounted for in this fund. Excess funds remaining at year-end transfer to the General Fund after parking related costs are paid. The year-end fund balance represents fixed assets, which are not a spendable resource. Portion of sales tax (currently %%) distributed to cities on a population basis for public transit purposes. Voter -approved' 14% sales tax for transit purposes. Funds may be used for street improvements on bus routes. INTERNAL SERVICE FUNDS - The Internal Service Fund Is used to allocate the cost of providing certain centralized services among different funds. These funds are invested but interest is not allocated to these funds. 705 INSURANCE FUND The Insurance Fund is an Internal Service Fund which pays all costs of liability, workers' compensation, unemployment, and property insurance with funds generated by service charges to all departments. Service charges are calculated based on separate formulas for each type of insurance. The City Council's goal for retained earnings is $3,000,000. 715 EQUIPMENT REPLACEMENT FUND The Equipment Replacement Fund is an Internal Service Fund established to provide ongoing funds to replace assets at the end of the asset's useful life. Vehicles, heavy equipment, computers and business machines are included in the fund. The City Council's goal for retained earnings is the "accumulated amount" calculated and shown in the Equipment Replacement Schedules. FIDUCIARY FUNDS - Govemments often hold or manage financial resources in a trustee or agency capacity. A trust or agency fund type is used to account for a government's fiduciary activities. The City's fiduciary funds are all agency funds, with a modified accrual basis of accounting. AGENCY FUNDS - The Agency fund is used in situations where the government plays a limited financial management role on behalf of a third party. 610 LOWER PIER DISTRICT REDEMPTION FUND 617 MYRTLE AVENUE ASSESSMENT FUND 618 LOMA DRIVE ASSESSMENT FUND This fund is used to account for special assessment collections and debt service for the Lower Pier Avenue Assessment District Bonds. This fund is used to account for special assessment collections and debt service for the Myrtle Avenue Utility Undergrounding District Bonds. This fund is used to account for special assessment collections and debt service for the Loma Drive Utility Undergrounding District Bonds. 7 This page left intentionally blank 8 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1I CITY OF HERMOSA BEACH ORGANIZATIONAL CHART I ELECTORATE CITY CLERK CITY COUNCIL CITY TREASURER PLANNING COMMISSION PUBLIC WORKS COMMISSION CIVIL SERVICE BOARD BOARD OF APPEALS PARKS & RECREATION ADVISORY COMMISSION CITY PROSECUTOR CITY MANAGER CITY ATTORNEY COMMUNITY RESOURCES PUBLIC WORKS Parks & Recreation/ Facilities Management ICultural/ Recreational Athletic Programming ISpecial Events Cable T.V. Liaison 1 1 1 1 ENGINEERING Plan Checks Field Inspection Code Enforcement Encroachments Capital Improvement TRANSPORTATION Traffic Eng. Traffic Signals Traffic Signage Speed Survey MAINTENANCE Landscaping Irrigation Streets Sewer Storm Drain Building Maint. Vehicle Maint. POLICE Enforcement Investigation Detention Emergency Dispatch Reserves Special Investigations Record Bureau Crossing Guard COMMUNITY SERVICES Parking Enforcement nimal Control Meter Maintenance FIRE 1 Fire Suppression Fire Prevention Rescue Public Education Paramedics Disaster Preparedness Reserves Plan Checking Ambulance Transportation PERSONNEL/ RISK MANAGEMENT FINANCE 9 1 COMMUNITY DEVELOPMENT PERSONNEL Recruitment Training Labor Relations RISK MGT Workers' Comp Claims Liability Claims City Insurance Secretarial Support Budget Accounting Payroll Citation Processing Animal Licenses Parking Permits Business License Bus Passes BUILDING AND SAFETY Plan Checking Field Inspection Code Enforcement PLANNING Current Planning Advanced Planning Environmental Assessment Conditional Use Permit(C.U.P.) Enforcement This page left intentionally blank 10 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 ! r AM M IS ■■n .r a s r le s r Olt MI Mt 11111 California Society of Municipal Finance Officers Certificate of Award Merit in Operational Budgeting 2003-04 Presented to City of Hermosa Beach This certificate recognizes Meritorious Achievement in Operational Budgeting and reflects a highly professional budget document and the underlying budgeting process through which the budget is implemented. March 1, 2004 Chair, Budgeting & Financial Management Dedicated to Excellence in Municipal Financial Management This page left intentionally blank 12 M r i us Ewa a r a v a i all et ea s s manna This page left intentionally blank 14 May 2004 Honorable Mayor and Councilmembers: In accordance with the City Code, I am submitting the FY 2004-05 Combined Operating and Capital Budget for your review and approval. Overview The budget represents the most significant policy document that the City Council makes each year. The budget sets the City's work plan for the coming year, approves service levels of the several operating departments and details the capital investments that the City will make. The most significant factors shaping the preparation of this budget are the increased costs associated with our ongoing programs and a lack of growth in sales tax with the expected Toss of the last new car dealership located in the city. The expenditure side of the budget includes an additional $1m in retirement costs, including the Toss of superfunding, which has been used to pay contributions for several years. The retirement costs are projected to climb for the next several years as the rates are adjusted to reflect the negative investment returns experienced by the retirement system in the past. A portion of these increased costs have been covered by funds set aside this year to pay the retirement system (Retirement Stabilization Fund). Funds remain to cover a portion of the expected increase for the 2005-06 fiscal year. Hopefully, these climbing retirement costs will stabilize, as retirement system earnings for the current fiscal year are ahead of the actuarial assumption. The budget, as proposed, is balanced and does include a number of revenue changes through adjustments to fees and charges. Several of these revenue changes and adjustments are the result of City Council direction during the 2003-04 budget study session. The recommended fee increases are as follows: • Increase in Community Center Class Registration • New Facility Rental Application Fee • New $10 Transaction Fee for classes, leagues, tournaments • Increased Encroachment Fees for Pier Plaza 15 There are other revenue increases that will be presented at the budget study session, which are recommended for consideration but are not included in this document. These include the following items: • Sewer Use Fee • Add Street Sweeping Charge to Refuse Bills • Private Contractor for Ambulance Transport Service • Increase Lighting and Landscape Fee • Implement City-wide User Fee Study for All Departments • Smart Parking Meters • Consider Metering Lot A Revenue increases are being proposed to help fill the gap between the existing revenue stream and the ongoing costs that are necessary to maintain current service levels. Additional revenue will be needed to maintain systems and facilities in an adequate manner and to maintain services at existing levels. Since there is not any one source of revenue able to fill this gap, the best approach is probably to rely on a number of sources, particularly when we consider our street maintenance and repair needs. The other issue is the uncertainty of what loss in revenue that the City may experience as a result of actions that the State Legislature and Governor may take to balance the state budget. Even with the bonds that were approved by voters in March, the state still will have a shortfall that again is being reported to be over $14 billion. We do know that the loss contained in the Governor's Budget will be $287,478. We also know from past experience in dealing with state budget problems, that the loss could increase once the Governor's May Revision is submitted to the Legislature. Negotiations between local government representatives and the Governor to reach some agreement for protection of local government funds are in progress, as of this writing. There is, as least, reason to believe that the State budget will be approved by the June 15th deadline this year, which will aid the City with the decisions that must be made. Revenue Trends and Assumptions Since the General Fund pays for the majority of operating expenses, this analysis of revenue and expenditures will focus on that fund. Most of the revenue in the other funds is either grant funds or other one-time funds, which are restricted by use; therefore an overall comparison is not meaningful. General Fund revenue estimates predict a decrease of less than 1% over year-end estimates for 2003-04, in spite of the Toss of a major sales tax generator. 16 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Secured Property Tax. The estimate for current year secured property tax revenue assumes an increase of 7%, reflecting continued health in the housing market in the beach area. As is shown by the trend line, property tax continues to be a stable source of revenue for the City, with year-to-year increases averaging 9% over the past five years. The estimate reflects the take -away of $287,478 as a result of the Governor's January budget proposal, which shifts $1.3 billion in property taxes from local government to the State for the Education Revenue Augmentation Fund (ERAF). Until the State budget is approved, the reduction amount is not final, of course. Current year secured property tax represents 31 % of total General Fund revenue. Please refer to the chart on page 45 that shows how property tax is distributed among agencies. 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 Secured Property Tax 1994 - 2005 CS CS Sales Tax. Estimated sales tax revenue declines by 18%. The assumption includes Toss of the Volkswagen dealership, which left mid -2004, loss of the entire BMW dealership as of 8/1/04 (even though Toss of the new car sales is the only certainty) and addition of the new Sav-On drugstore for the full fiscal year. On page 47, you will notice a new line item entitled "In Lieu Sales Tax". This is the amount of the "Triple Flip" which resulted from 00 00o the Governor's ballot measure to finance 2002-03 and 2003-04 state budget deficits. Sales tax was 5 taken from local governments to guarantee State debt in order to obtain a more favorable investment category and thereby a lower rate of interest. The funds will be paid back to local Note: For chart presentation purposes, Sales Tax and In Lieu governments, using the property Sales Tax were combined. tax schedule, which is less advantageous for cities since property tax is paid less often than sales tax. Supposedly, there will be no actual loss to the city of the principal amount; there will be lost investment opportunity however, due to the cash flow impact. 2 , 2, 1 1, Sales Tax 1994 - 2005 9A9596919,b 0 p001AtiA� 5` s% 9'Sgt 5 c4Sg11'Of9 0s 01 oti tr. % % 1Q 19 19 1Q 1 .y ,y0 ,to„3ryaA Sales tax represents 13% of total General Fund revenue. The State sales tax rate for Los Angeles County is currently 8 1/4%, distributed as follows: 6% State; 1% 17 00,000�'-- 00,000 00,000 00,000 00,000 0 9A9596919,b 0 p001AtiA� 5` s% 9'Sgt 5 c4Sg11'Of9 0s 01 oti tr. % % 1Q 19 19 1Q 1 .y ,y0 ,to„3ryaA Sales tax represents 13% of total General Fund revenue. The State sales tax rate for Los Angeles County is currently 8 1/4%, distributed as follows: 6% State; 1% 17 City of Hermosa Beach (or city point of sale, generally), County Transportation 1/4%, Proposition A Transportation 1/2%. Proposition C Transportation 1/2%. Utility User Tax. Utility user tax, which applies to use of electricity, gas, water, cable, and telecom comprises 14% of General Fund revenue. The tax rate is 6%. $700,000 of the revenue is transferred to the Sewer Fund for sewer operations and maintenance. Revenue projections are the same for 03-04 and 04-05 with receipts up substantially from gas, water and telecom. The estimate of almost $2.4 million is up 11% over fiscal year 02/03. As shown in the chart above, revenue has been very stable, with the exception of 99- 00, when long distance and out of state telephone use ceased to be subject to the tax. 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 Utility User Tax 1994 - 2005 fqa eqb yqb �\^�qq°ti\Ati peb z z414 1� ,,y9 1q9 '�$ 1$ 1� e,y0.' ,L°° Transient Occupancy Tax (TOT) The so-called "hotel tax" now represents 7% of General Fund revenue. The 04-05 estimate is consistent with 03-04 and is 14% over 02-03. Revenue has increased 118% since 1998-99, with the addition of three new hotels. 1,400,000 1;000;000 400.009 200,00U Transient Occupancy Tax 1994 - 2005 a 5t0� V4' sits 4" A° A� A�'A�'s t.4?`'(t)s Acl Ay' �9abe �g9'd99'`�99�ti9a9ti°°°ti°° ti°°o A A� Use of Excess Assets from Public Employees Retirement System (PERS). For the past four years, excess assets have been available from (PERS) for the Miscellaneous Group employees (non -safety). This "superfunding" allowed those excess funds to be used for the payment of employer paid employee contributions. The funds from PERS show as revenue in the General Fund account "Use of PERS Excess Assets"; expenditure accounts continued to show the expense for city paid employer contributions. Due to the effects of the economy on PERS assets and their investment earnings, those funds are no longer available. For this reason, and because of higher short temi employer contribution rates due to PERS lower investments earnings, the City created a Retirement Stabilization Fund. 18 Expenditures Personnel There are no significant changes proposed in service levels for any of the departments. No new positions are recommended, however a number of positions have been left unfilled as vacancies occurred. The unfilled positions are: • Police Officer (2) • Public Works Crewleader • Mechanic* • Planning Assistant' • Community Resources Director • Clerk Typist (Community Resources)* * Note: Position filled with full-time or part-time, temporary, hourly personnel One Police Officer assigned to L. A. Impact is funded from the Asset Forfeiture Fund in 2004-05 to reduce General Fund costs. This is not an ongoing solution, but one which is possible this year due to the availability of prior forfeiture funds. As long as there are vacant Police Officer positions, there is no issue with changing the funding back to the General Fund in the future. Lighting/Landscaping District The Lighting and Landscaping Assessment District will not generate enough revenue from the property tax assessment to cover its costs in 2004-05. A transfer from the General Fund of $142,000 has been assumed in 2003-04. It is proposed that the City Council consider a fee increase and present it to the property owners under Proposition 218 procedures. Equipment Replacement Fund All equipment, computers and vehicles in the Equipment Replacement Fund have been reviewed and charges adjusted by removing equipment and extending the useful life on a number of items. This change reduces the charges to the operating departments. Capital Improvements This budget includes a total of $5.9 million in funding for proposed capital projects in our continuing effort to improve our streets, parks, sewers and buildings. The most notable projects (including carry-over projects) are the Pier Phase III, and $1.3m in residential street improvements. No transfer is proposed from the General Fund to the Capital Improvement Fund this year, as these revenues were needed to balance the preliminary budget, however, $275,000 from the Tyco Fund is transferring to the Capital Improvement Fund. The 5 -Year Capital Projects Work Plan will be provided under separate cover. This work plan will detail each project, including funding and 19 timeline, from start to finish, to improve accountability for the capital improvement projects. All significant changes in fund balances shown in the Budget Summary are due to capital improvement project expenditures, which is the intended purpose of these funds. There have been no significant changes in the revenue stream for these funds. I would like to thank all the Department Directors for their work and the Finance Department staff and Finance Director, Viki Copeland for putting the budget together. This has been an extremely difficult year to develop a budget to present to the City Council and I really appreciate the extra effort that has been made by all involved. Res•ecffully s bmitted, J Stephen R. Burrell City Manager 20 Summaries SNP IS 0 a IS Mr IS s .i IS MI E M a a IS N. a MIS e a a a a N This page left intentionally blank 22 CITY OF HERMOSA BEACH BUDGET SUMMARY 2004-05 PRELIMINARY BUDGET GENERAL FUND 001 LIGHTING DOWNTOWN LANDSCAPING ENHANCEMENT FUND FUND 105 109 PARKING FUND 110 ESTIMATED REVENUE Taxes Licenses/Permits Fines/Forfeitures Use of Money/Properly Intergovernmental/State IntergovemmentaVCounty IntergovemmentaVFederal Current Service Charges Other Revenue TOTAL ESTIMATED REVENUE INTERFUND TRANSFERS IN ESTIMATED FUNDS AVAILABLE ESTIMATED FUND BALANCE 7/1/04 TOTAL FUNDS AVAILABLE APPROPRIATIONS Operating Budget Capital Outlay Capital Improvements TOTAL APPROPRIATIONS INTERFUND TRANSFERS OUT TOTAL APPROPRIATIONS/TRANSFERS OUT ADJUST FUND BALANCE FOR FIXED ASSET ADDITIONS 2 513,095,548 $544,794 $300,000 $272,905 51.254.663 • 50 50 51,254,480 $12,868 516,735,258 $2,010,343 $18,745,601 $455,900 50 50 51,850 50 50 50 $0 50 $457,750 50 $0 50 $75,210 50 50 50 $982,400 50 51,057,610 50 50 51,193,135 $5,583 50 50 50 $1,760,000 50 52,958,718 $457,750 $1,057,610 52,958,718 $125,731 $203,381 $7,049,541 $187,802 $18,871,332 $661,131 58,107,151 $3,146,520 $18,022,529 $26,972 $10,000 t $18,059,501 $700,000 518,759.501 $639,102 $1,059,471 51,762,268 50 50 $0 50 $192,126 55,520 $639,102 $1,251,597 $1,767,788 $22,029 $3,565 51,196,175 $661,131 $1,255,162 $2,963,963 ESTIMATED FUND BALANCE 6/30/05 (a) $111,831 50 (b) $6,851,989 (c) $182,557 (a) DESIGNATIONS/RESERVES OF FUND BALANCE: Affordable Housing 5111,831 (b) Investment In (c) Investment In Fixed Assets Fixed Assets $6,487,766 $182,557 Available Fund Balance 6/30/05 $0 $0 $364,223 50 I Funding from 2003-04 Designations - $10,000 Climbing wall; $3,900 Trash Containers 2 Reflects Increase to fund balance for fixed asset purchases in Enterprise/Intemal Service Funds. 23 CITY OF HERMOSA BEACH BUDGET SUMMARY 2004-05 PRELIMINARY BUDGET COMPENSATED PROPA STATE GAS AB 939 ABSENCES OPEN SPACE TYCO TAX FUND FUND FUND FUND FUND 115 117 119 121 122 ESTIMATED REVENUE Taxes Licenses/Permits Fines/Forfeitures Use of Money/Property Intergovemmental/State Intergovemmenta9Couny Intergovernmental/Federal Current Service Charges Other Revenue 50 50 50 531 5357,151 50 50 50 50 50 50 50 58,435 50 50 50 $59,020 50 So 50 50 50 50 50 50 50 50 50 50 50 50 50 5242,300 50 50 50 S0 S0 50 5637,198 50 50 50 50 50 TOTAL ESTIMATED REVENUE 5357,182 567,455 50 5242,300 5637,198 INTERFUND TRANSFERS IN 50 50 50 ESTIMATED FUNDS AVAILABLE 5357,182 567,455 50 5242,300 5637,198 ESTIMATED FUND BALANCE 7/1/04 55,380 5284,779 5512,003 52 51,805,602 TOTAL FUNDS AVAILABLE 5362,562 5352,234 5512,003 5242,302 52,442,800 APPROPRIATIONS Operating Budget 50 539,048 50 50 50 Capital Outlay 50 50 50 50 50 Capital Improvements 50 50 50 5221,743 52,167,800 TOTAL APPROPRIATIONS 50 539,046 50 5221,743 52,167,800 INTERFUND TRANSFERS OUT 5357,151 520,557 5275,000 TOTAL APPROPRIATIONS/TRANSFERS OUT 5357,151 539,046 50 5242,300 52,442,800 ADJUST FUND BALANCE FOR FIXED ASSET ADDITIONS 2 ESTIMATED FUND BALANCE 6/30/05 5411 (d) 5313,185 5512,003 52 0 Transportation Development Act - Local (d) RESERVES: 5665 (TDA) Regional 52,980 Available Fund Balance 6130105 51,766 5313,188 5512,003 52 50 24 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 CITY OF HERMOSA BEACH BUDGET SUMMARY 2004-05 PRELIMINARY BUDGET PARK/ 4% UTILITY USER LOWER PIER RECREATION TAX RAILROAD BUILDING ADMINISTRATIVE FACILITY TAX RIGHT OF IMPROVEMENT EXPENSE FUND WAY FUND FUND FUND 125 126 127 136 ESTIMATED REVENUE Taxes Ucenses/Permits Fines/Forfeitures Use of Money/Property Intergovernmental/State Intergovemmental/County IntergovemmentaLFederal Current Service Charges Other Revenue $7,000 $0 $0 $3,459 $0 $0 $0 $0 $41,168 $0 $0 $0 $607 $0 $0 $0 $0 $0 $0 $0 $0 $93 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $2,905 TOTAL ESTIMATED REVENUE $51,627 $607 $93 $2,905 INTERFUND TRANSFERS IN $0 $0 $0 SO ESTIMATED FUNDS AVAILABLE $51,627 $607 $93 $2,905 ESTIMATED FUND BALANCE 7/1/04 $121,159 $17,137 $4,676 $286 TOTAL FUNDS AVAILABLE $172,786 $17,744 $4,769 $3,191 APPROPRIATIONS Operating Budget Capital Outlay Capital Improvements TOTAL APPROPRIATIONS INTERFUND TRANSFERS OUT TOTAL APPROPRIATIONS/TRANSFERS OUT ADJUST FUND BALANCE FOR FIXED ASSET ADDITIONS 2 $0 $0 $0 $1,807 $0 $0 $0 $0 $15,000 $0 $0 $0 $15,000 $0 $0 $1,807 $0 $0 $1,057 $15,000 $0 $0 $2,864 ESTIMATED FUND BALANCE 6/30/05 157786 $17,744 $4,769 327 Available Fund Balance 6/30/05 $157,786 $17,744 $4,769 $327 25 CITY OF HERMOSA BEACH BUDGET SUMMARY 2004-05 PRELIMINARY BUDGET MYRTLE DISTRICT LOMA DISTRICT COMMUNITY ADMINISTRATIVE ADMINISTRATIVE DEVELOPMENT PROPOSITION EXPENSE EXPENSE BLOCK GRANT A FUND FUND FUND FUND 137 138 140 145 ESTIMATED REVENUE Taxes Licenses/Permits Fines/Forfeitures Use of Money/Property IntergovemmentaVState Intergovemmental/County IntergovemmentaVFederal Current Service Charges Other Revenue TOTAL ESTIMATED REVENUE INTERFUND TRANSFERS IN ESTIMATED FUNDS AVAILABLE ESTIMATED FUND BALANCE 50 50 50 5123 30 • S0 30 30 $9,400 30 30 30 3185 50 50 30 30 310,287 30 30 50 SO 50 50 3159,522 30 30 3318,290 30 30 33,246 30 30 30 315.550 SO 39.523 310,452 3159,522 3337,086 30 30 30 30 39,523 310.452 3159,522 5337,086 7/1/04 36,671 39,151 50 TOTAL FUNDS AVAILABLE 316,194 319,603 3159,522 5143,155 3480.241 APPROPRIATIONS Operating Budget 35,881 36,355 311.300 3330,179 Capital Outlay 30 30 30 30 Capital Improvements 50 30 5148,222 360,000 TOTAL APPROPRIATIONS INTERFUND TRANSFERS OUT TOTAL APPROPRIATIONS/TRANSFERS OUT ADJUST FUND BALANCE FOR FIXED ASSET ADDITIONS 2 55,881 56,355 5159,522 5390,179 53,063 33,500 50 50 58,924 39.855 3159,522 3390,179 ESTIMATED FUND BALANCE 6/30/05 7270 39,748 50 590,062 Available Fund Balance 6/30/05 57,270 59,748 SO 390,062 26 CITY OF HERMOSA BEACH BUDGET SUMMARY 2004-05 PRELIMINARY BUDGET SUPPLEMENTAL PROPOSITION AIR QUALITY LAW ENFORCEMENT C GRANTS IMPROVEMENT SERVICES FUND FUND FUND FUND 146 150 152 153 ESTIMATED REVENUE Taxes Licenses/Permits Fines/Forfeitures Use of Money/Property Intergovemmental/State Intergovernmental/County Intergovemmental/Federal Current Service Charges Other Revenue $226,492 $0 $0 515,869 $0 $0 $0 $0 $0 $0 $0 $0 50 $329,374 $0 $0 50 $0 50 $0 $0 $0 522,000 $0 $0 $0 $0 5100,000 50 50 $2,943 50 50 $0 50 50 TOTAL ESTIMATED REVENUE $242,361 $329,374 522,000 5102,943 INTERFUND TRANSFERS IN 50 $0 $0 50 ESTIMATED FUNDS AVAILABLE $242,361 5329,374 $22,000 $102,943 ESTIMATED FUND BALANCE 7/1/04 $913,148 $0 $21,911 $86,416 TOTAL FUNDS AVAILABLE $1,155,509 5329,374 543,911 $189,359 APPROPRIATIONS Operating Budget $0 $5,374 $1,000 $15,000 Capital Outlay 50 $0 $0 5127,000 Capital Improvements $60,000 $324,000 $0 $0 TOTAL APPROPRIATIONS $60,000 $329,374 $1,000 $142,000 INTERFUND TRANSFERS OUT 50 50 50 TOTAL APPROPRIATIONS/TRANSFERS OUT $60,000 $329,374 $1,000 5142,000 ADJUST FUND BALANCE FOR FIXED ASSET ADDITIONS 2 ESTIMATED FUND BALANCE 6/30/05 $1,095,509 $0 $42,911 $47,359 Available Fund Balance 6/30/05 $1,095,509 $0 $42,911 $47,359 27 CITY OF HERMOSA BEACH BUDGET SUMMARY 2004-05 PRELIMINARY BUDGET CALIFORNIA TASKFORCE FOR LAW ENFORCEMENT REG AUTOTHEFT ASSET EQUIPMENT PROGRAM PREVENTION SEWER FORFEITURE FUND FUND FUND FUND 154 156 160 170 ESTIMATED REVENUE Taxes Licenses/Permits Fines/Forfeitures Use of Money/Property Intergovernmental/State Intergovernmental/County Intergovemmental/Federal Current Service Charges Other Revenue TOTAL ESTIMATED REVENUE INTERFUND TRANSFERS IN ESTIMATED FUNDS AVAILABLE ESTIMATED FUND BALANCE 7/1/04 TOTAL FUNDS AVAILABLE APPROPRIATIONS Operating Budget Capital Outlay Capital Improvements TOTAL APPROPRIATIONS INTERFUND TRANSFERS OUT TOTAL APPROPRIATIONS/TRANSFERS OUT ADJUST FUND BALANCE FOR FIXED ASSET ADDITIONS 2 50 50 50 3941 50 So 50 50 50 5941 50 5941 50 50 50 50 SO 5123,293 50 SO 50 50 50 50 534,558 55,400 52,500 50 520,670 59,536 5123,293 572,664 50 5700,000 5123,293 5772,664 50 50 53,400 53,398 SO 50 SO 50 50 56,798 50 56,798 52,009 50 5342,982 5128,538 52,950 5123,293 51,115,646 5135,336 50 5123,293 5682,138 5125,415 50 50 SO 50 50 50 5359,696 50 50 5123,293 51,041,834 50 50 50 50 5123,293 51,041,834 5125,415 5125,415 3 ESTIMATED FUND BALANCE 6/30/05 52,950 50 573,812 59,921 Available Fund Balance 6/30/05 52,950 50 573,812 59,921 3 28 Funding from 2003-04 Designations 51,370 Dept of Justice; 52,920 Dept of Treasury CITY OF HERMOSA BEACH BUDGET SUMMARY 2004-05 PRELIMINARY BUDGET FIRE RETIREMENT CAPITAL ARTESIA BLVD PROTECTION STABILIZATION CONTINGENCY IMPROVEMENT RELINQUISHMENT FUND FUND FUND FUND FUND 180 198 199 301 302 ESTIMATED REVENUE Taxes Licenses/Permits Fines/Forfeitures Use of Money/Property IntergovemmentaLlState Intergovernmental/County Intergovemmentat/Federal Current Service Charges Other Revenue TOTAL ESTIMATED REVENUE INTERFUND TRANSFERS IN ESTIMATED FUNDS AVAILABLE ESTIMATED FUND BALANCE 7/1/04 TOTAL FUNDS AVAILABLE APPROPRIATIONS Operating Budget Capital Outlay Capital Improvements TOTAL APPROPRIATIONS INTERFUND TRANSFERS OUT TOTAL APPROPRIATIONS/TRANSFERS OUT ADJUST FUND BALANCE FOR FIXED ASSET ADDITIONS 2 50 50 50 50 50 50 50 50 50 50 50 50 59,162 57,555 554,098 539,989 50 50 50 50 50 • 50 50 50 50 50 50 50 50 50 30 50 567,200 50 50 50 576,362 57,555 554,098 539,989 510,498 50 50 5275,000 50 576,362 57,555 554,098 5314,989 510,498 50 50 50 510,498 50 SO 30 50 50 5226,023 5701,081 52,635,626 51,836,388 5302,385 5708,636 52,689,724 52,151,377 5522,954 5533,452 50 50 50 50 59,000 536,991 50 50 50 30 580,550 50 50 32,151,377 50 5117,541 50 5154,316 5260,000 3271,857 3260,000 50 $2,151,377 50 50 32,151,377 59,000 30 59,000 ESTIMATED FUND BALANCE 6/30/05 530,528 5448,636 (1) 52,689,724 50 5524,452 Available Fund Balance 6/30/05 530,528 5448,636 $2,689,724 30 5524,452 29 CITY OF HERMOSA BEACH BUDGET SUMMARY 2004-05 PRELIMINARY BUDGET BAYVIEW DRIVE LOWER PIER MYRTLE UTILITY LOMA UTILITY UTILITY AVENUE UNDERGROUND UNDERGROUND UNDERGROUNDING IMPROVEMENT IMPROVEMENT IMPROVEMENT DISTRICT FUND FUND FUND FUND 305 307 308 309 ESTIMATED REVENUE Taxes Licenses/Permits Fines/Forfeitures Use of Money/Properly IntergovemmentaVState IntergovemmentaVCouny IntergovemmentaVFederal Current Service Charges Other Revenue 50 50 50 $1,427 50 50 50 50 so 50 50 50 593 50 50 50 50 50 50 $0 50 52,003 50 50 50 50 50 50 50 50 50 50 50 50 50 50 TOTAL ESTIMATED REVENUE 51,427 593 52,003 50 INTERFUND TRANSFERS IN 50 $0 50 50 ESTIMATED FUNDS AVAILABLE 51,427 593 52,003 50 ESTIMATED FUND BALANCE 7/1/04 570,988 54,466 5100,704 (538,000) TOTAL FUNDS AVAILABLE 572,415 54,559 5102,707 (538,000) APPROPRIATIONS Operating Budget Capital Outlay Capital Improvements TOTAL APPROPRIATIONS INTERFUND TRANSFERS OUT TOTAL APPROPRIATIONS/TRANSFERS OUT ADJUST FUND BALANCE FOR FIXED ASSET ADDITIONS 2 50 50 50 50 50 50 50 50 50 50 50 50 50 50 50 50 50 50 50 50 50 50 50 50 ESTIMATED FUND BALANCE 6130/05 572,415 54,559 5102,707 (538,000)1 Available Fund Balance 6/30/05 572,415 $4,559 5102,707 (538,000) 30 CITY OF HERMOSA BEACH BUDGET SUMMARY 2004-05 PRELIMINARY BUDGET BONNIE BRAE BEACH DRIVE UTILITY UTILITY PROSPECT LOWER PIER UNDERGROUNDING UNDERGROUNDING UNDERGROUNDING DISTRICT DISTRICT DISTRICT DISTRICT REDEMPTION FUND FUND FUND FUND 310 311 312 610 ESTIMATED REVENUE Taxes LIcenses/Permits Fines/Forfeitures Use of Money/Property Intergovemmental/State Intergovernmental/County Intergovemmental/Federal Current Service Charges Other Revenue TOTAL ESTIMATED REVENUE INTERFUND TRANSFERS IN ESTIMATED FUNDS AVAILABLE ESTIMATED FUND BALANCE 7/1/04 TOTAL FUNDS AVAILABLE APPROPRIATIONS Operating Budget Capital Outlay Capital Improvements TOTAL APPROPRIATIONS INTERFUND TRANSFERS OUT TOTAL APPROPRIATIONS/TRANSFERS OUT ADJUST FUND BALANCE FOR FIXED ASSET ADDITIONS 2 SO So So So $0 SO SO SO SO $0 SO SO ($50,000) ($50,000) SO SO $0 SO SO SO $0 SO So So SO SO $0 So SO SO SO So So SO SO $278 $0 $0 SO $0 $0 SO SO $278 So $0 $0 $0 SO $278 ($44,000) ($200,000) $4,756 ($44,000) ($200,000) $5,034 SO $0 $0 SO $0 $0 $0 SO $0 SO $0 $0 SO $0 SO $0 SO So SO SO SO $0 So $0 ESTIMATED FUND BALANCE 6/30/05 ($50,000) ($44,000) ($200,000) $5,034 Available Fund Balance 6/30/05 ($50,000) ($44,000) ($200,000) $5,034 31 CITY OF HERMOSA BEACH BUDGET SUMMARY 2004-05 PRELIMINARY BUDGET MYRTLE AVENUE ASSESSMENT FUND 617 LOMA DRIVE ASSESSMENT FUND 618 INSURANCE FUND 705 EQUIPMENT REPLACEMENT FUND 715 TOTAL (MEMORANDUM ONLY) ESTIMATED REVENUE Taxes Licenses/Permits Fines/Forfeitures Use of Money/Property Intergovernmental/State IntergovemmentaVCounty Intergovernmental/Federal Current Service Charges Other Revenue TOTAL ESTIMATED REVENUE INTERFUND TRANSFERS IN ESTIMATED FUNDS AVAILABLE ESTIMATED FUND BALANCE 7/1/04 TOTAL FUNDS AVAILABLE APPROPRIATIONS Operating Budget Capital Outlay Capital Improvements TOTAL APPROPRIATIONS INTERFUND TRANSFERS OUT TOTAL APPROPRIATIONS/TRANSFERS OUT ADJUST FUND BALANCE FOR FIXED ASSET ADDITIONS 2 50 50 50 51,049 50 50 50 50 50 51,049 50 51,049 515,996 517,045 50 50 50 50 50 50 51,018 50 50 50 50 50 51,018 50 $1,018 514,304 515,322 50 50 50 50 50 50 50 50 50 50 51,450.152 50 51,450,152 51,450,152 52,262,606 $3,712,758 51,450,152 50 50 50 50 51,450,152 50 50 50 50 50 51,450,152 50 50 SO 50 50 50 SO 51,099,281 $15,000 51,114,281 511,070 51,125,351 54,237.524 55,362,875 51,144,551 5214,896 579,858 51,439,305 50 51,439,305 5214,896 514,203,230 5544,794 51,496,535 51,193,804 51,968,588 5368,093 5159,522 56,641,553 5168,344 526,744,463 52,996,413 529,740,876 524,272,876 554,013.752 525,433,845 5405,859 55,875,893 531,715,592 52,996,413 534,712,005 5214,896 ESTIMATED FUND BALANCE 6/30/05 517,045 515.322 52,262,606 (1) 54,138,466 519,516,643 (1) Investment In Fixed Assets 52,414,757 Available Fund Balance 6/30/05 517,045 $15,322 52,262,606 51.723,709 519,516,643 32 This page left intentionally blank 33 SCHEDULE OF REVENUE BY FUND 2003-04 2002-03 Year End Actual Estimate 2004-05 Budget Increase Percent (Decrease) Change General Fund Property Taxes Sales & Use Tax Transient Occupancy Tax Business License Tax Utility Users Tax Other Taxes Licenses & Permits Fines & Forfeitures Use of Property & Money Other Governments Service Charges Other Revenue $5,282,147 2,508,346 1,054,272 689,270 2,137,976 829,904 571,682 276,786 367,016 1,195,416 1,165,494 434,362 $5,754,774 2,566,023 1,201,445 682,000 2,362,947 885,780 547,051 300,000 294,821 835,102 1,007,013 446,559 $5,868,100 2,097,501 1,200,000 682,000 2,362,947 885,000 544,794 300,000 272,905 1,254,663 1,254,480 12,868 $113,326 (468,522) (1,445) 0 0 (780) (2,257) 0 (21,916) 419,561 247,467 (433,691) 1.97% -18.26% -0.12% 0.00% 0.00% -0.09% -0.41% 0.00% -7.43% 50.24% 24.57% -97.12% Total General Fund $16,512,671 Lighting & Landscaping Fund Downtown Enhancement Fund Parking Fund State Gas Tax Fund AB 939 Fund County Gas Tax Fund Prop A Open Space Fund Tyco Fund Parks/Rec Facility Tax Fund UUT Railroad Right of Way Fund Building Improvement Fund Lower Pier District Administrative Expense Fund Myrtle District Administrative Expense Fund Loma District Administrative Expense Fund Community Development Block Grant Fund Prop A Transit Fund Prop C Fund Grant Fund Office of Traffic Safety Grant Fund Air Quality Improvement Fund Supplemental Law Enforcement Services Fund Catifornla Law Enforcement Equipment Program Taskforce for Reg Authotheft Prevention Fund Sewer Fund Asset Seizure/Forfeiture Fund Fire Protection Fund Retirement Stabilization Fund Contingency Fund Capital Improvement Fund Artesia Boulevard Relinquishment Fund Lower Pier Avenue Improvement Fund Myrtle Utility Underground Improvement Fund Loma Utility Underground Improvement Fund Lower Pier District Redemption Fund Myrtle Avenue Assessment Fund Loma Drive Assessment Fund Insurance Fund Equipment Replacement Fund • $460,727 844,318 2,513,372 406,121 74,924 31 19,977 1,941,163 103,594 7,287 369 2,775 8,877 9,876 36,695 310,113 230,460 376,488 57,310 23,203 103,751 20,169 38,026 150,798 6,965 101,228 0 73,097 64,276 15,720 2,109 1,717 2,973 598 1,975 2,061 1,288,313 1,051,525 $16,883,515 $458,103 1,047,077 2,822,380 357,277 68,654 0 20,557 316,976 45,184 735 104 2,807 9,254 10,154 603,165 314,353 236,042 90,239 15,441 22,038 103,271 1,039 112,009 79,444 5,556 77,620 4,800 61,917 44,996 11,993 1,622 102 2,291 309 1,159 1,137 1,441,766 1,180,911 $16,735,258 $457,750 1,057,610 2,958,718 357,182 67,455 0 242,300 637,198 51,627 607 93 2,905 9,523 10,452 159,522 337,086 242,361 329,374 0 22,000 102,943 941 123,293 72,664 6,798 76,362 7,555 54,098 39,989 10,498 1,427 93 2,003 278 1,049 1,018 1,450,152 1,114,281 ($148,257) ($353) 10,533 136,338 (95) (1,199) 0 221,743 320,222 6,443 (128) (11) 98 269 298 (443,643) 22,733 6,319 239,135 (15,441) (38) (328) (98) 11,284 (6,780) 1,242 (1,258) 2,755 (7,819) (5,007) (1,495) (195) (9) (288) (31) (110) (119) 8,386 (66,630) -0.88% -0.08% 1.01% 4.83% -0.03% -1.75% 1078.67% 101.02% 14.26% -17.41% -10.58% 3.49% 2.91 % 2.93% -73.55% 7.23% 2.68% 265.00% -100.00% -0.17% -0.32% -9.43% 10.07% -8.53% 22.35% -1.62% 57.40% -12.63% -11.13% -12.47% -12.02% -8.82% -12.57% -10.03% -9.49% -10.47% 0.58% -5.64% Grand Total $26,865,652 $26,455,997 $26,744,463 $288,466 1.09% • Insurance Fund and Equipment Replacement Fund are intema service charges in individual departments where applicable. See Appendix for General Fund revenue account detail by category. 34 I service funds. Revenue In these funds appear as 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 SCHEDULE OF EXPENDITURES BY FUND 2003-04 2002-03 Year End 2004-05 Increase Percent Actual Estimate Budget (Decrease) Change General Fund City Council $172,690 $160,769 $166,150 $5,381 3.35% City Attorney 279,259 150,000 160,000 10,000 6.67% City Clerk/Elections 182,200 239,974 190,033 (49,941) -20.81% City Manager 258,607 248,149 277,194 29,045 11.70% Prospective Expenditures 0 128,488 112,207 (16,281) -12.67% City Prosecutor 113,716 145,454 145,903 449 0.31% City Treasurer 84,290 87,063 91,214 4,151 4.77% Community Development Building & Safety 524,764 798,580 680,435 (118,145) -14.79% Planning 414,414 472,484 522,525 50,041 10.59% Community Resources/Cable TV 974,849 869,137 993,593 124,456 14.32% Finance Administration 637,932 609,907 569,717 (40,190) -6.59% Fire Department 3,191,430 3,701,389 4,071,454 370,065 10.00% General Appropriations 46,489 64,913 68,937 4,024 6.20% Personnel 253,165 233,704 249,362 15,658 6.70% Police 6,699,024 6,644,227 7,480,320 836,093 12.58% Crossing Guards 54,247 61,888 62,210 322 0.52% Public Works Administration 337,146 402,468 431,366 28,898 7.18% Building Maintenance 424,487 481,856 425,692 (56,164) -11.66% Parks 504,170 564,838 549,773 (15,065) -2.67% Street Maintenance/Traffic Safety 711,200 769,758 801,416 31,658 4.11% Capital Improvement Projects 156,033 415,074 10,000 (405,074) -97.59% Total General Fund $16,020,112 $17,250,120 $18,059,501 $809,381 4.69% Lighting & Landscaping Fund Downtown Enhancement Fund Parking Fund State Gas Tax Fund AB 939 Fund Prop A Open Space Fund Tyco Fund Parks/Rec Facility Tax Fund UUT Railroad Right of Way Fund Lower Pier Administrative Expense Fund Myrtle District Administrative Expense Fund Loma District Administrative Expense Fund Community Development Block Grant Fund Prop A Transit Fund Prop C Fund Grant Fund Office of Traffic Safety Grant Fund Air Quality Improvement Fund Supplemental Law Enforcement Services Fund California Law Enforcement Equipment Progran Taskforce for Reg Autotheft Prevention Fund Sewer Fund Asset Seizure/Forft Fund Fire Protection Fund Capital Improvement Fund Artesia Boulevard Relinquishment Fund Myrtle Utility Underground Improvement Fund Bayview Dr Utility Underground Dist Bonnie Brae Utility Underground Dist Beach Dr Utility Underground Dist Prospect Utility Underground Dist Insurance Fund Equipment Replacement Fund $547,344 $550,855 $639,102 $88,247 16.02% 934,186 $1,331,018 $1,251,597 (79,421) -5.97% 1,525,373 1,681,458 1,767,788 86,330 5.13% 136,703 0 0 0 0.00% 35,136 193,519 39,046 (154,473) -79.82% (2,937) 0 221,743 221,743 0.00% 33,101 144,554 2,167,800 2,023,246 1399.65% 518,588 57,015 15,000 (42,015) -73.69% 365,194 0 0 0 0.00% 1,733 1,763 1,807 44 2.50% 5,619 5,718 5,861 143 2.50% 5,849 6,200 6,355 155 2.50% 36,695 603,235 159,522 (443,713) -73.56% 302,907 307,848 390,179 82,331 26.74% 103,090 50,269 60,000 9,731 19.36% 368,279 100,902 329,374 228,472 226.43% 57,311 15,441 0 (15,441) -100.00% 18,772 900 1,000 100 11.11% 80,402 99,361 142,000 42,639 42.91% 42,123 42,781 0 (42,781) -100.00% 38,028 112,009 123,293 11,284 10.07% 2,196,369 2,626,660 1,041,834 (1,584,826) -60.34% 0 16,000 125,415 0.00% 0 204,970 117,541 (87,429) -42.65% 788,727 1,225,308 2,151,377 926,069 75.58% 0 0 9,000 9,000 0.00% 0 5,439 0 (5,439) -100.00% 30,000 8,000 0 (8,000) -100.00% 50,000 0 0 0 0.00% 23,724 20,276 0 (20,276) -100.00% 0 200,000 0 (200,000) -100.00% 1,525,446 1,253,464 1,450,152 196,688 15.69% 1,144,849 1,555,779 1,439,305 ($116,474) -7.49% Grand Total $26,932,723 $29,670,862 $31,715,592 $1,935,315 6.52% 35 BUDGET TRANSFERS 2004-05 PRELIMINARY BUDGET GENERAL FUND From Lighting/Landscaping Fund, Administration From Downtown Enhancement Fund, Administration From Parking Fund, Unused Fund Balance From State Gas Tax Fund, Street Maintenance, Traffic Safety Operations From Prop A Open Space Fund, Parks Maintenance Allocation From Fire Protection Fund, Fire Equipment Replacement Charges From Lower Pier Admin Exp Fund, Agency Administration From Myrtle Dist Admin Exp Fund, Agency Administration From Loma Dist Admin Exp Fund, Agency Administration From Retirement Stabilization Fund, Funds Set Aside for Retirement Rate Increases To Sewer Fund, Improvements FUND TOTALS LIGHTING/LANDSCAPING FUND To General Fund, Administration FUND TOTALS DOWNTOWN ENHANCEMENT FUND To General Fund, Administration FUND TOTALS PARKING FUND To General Fund, Unused Fund Balance FUND TOTALS STATE GAS TAX FUND To General Fund, Street Maintenance, Traffic Safety Operations FUND TOTALS PROP A OPEN SPACE FUND To General Fund, Parks Maintenance Allocation FUND TOTALS TYCO FUND To Capital Improvement Fund, Street Improvements FUND TOTALS 36 TRANSFERS IN TRANSFERS OUT $22,029 $3,565 $1,196,175 $357,151 $20,557 $143,246 $1,057 $3,063 $3,500 $260,000 $2,010,343 $0 $0 so $0 $0 $0 $700,000 $700,000 $22,029 $22,029 $3,565 $3,565 $1,196,175 $1,196,175 $357,151 $357,151 $20,557 $20,557 $275,000 $275,000 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 BUDGET TRANSFERS 2004-05 PRELIMINARY BUDGET LOWER PIER ADMIN EXPENSE FUND TRANSFERS IN TRANSFERS OUT To General Fund, Agency Administration $1,057 FUND TOTALS $0 $1,057 MYRTLE DISTRICT ADMIN EXPENSE FUND To General Fund, Agency Administration $3,063 FUND TOTALS $0 $3,063 LOMA DISTRICT ADMIN EXPENSE FUND To General Fund, Agency Administration $3,500 FUND TOTALS $0 $3,500 SEWER FUND From General Fund, Improvements $700,000 FUND TOTALS $700,000 $0 FIRE PROTECTION FUND To General Fund, Fire Equipment Replacement Charges To Equipment Replacement Fund, Replace Headset Systems, Ell, E12 & E13 FUND TOTALS $143,246 $11,070 $0 $154,316 RETRIEMENT STABILIZATION FUND To General Fund $260,000 CAPITAL IMPROVEMENT FUND From Tyco Fund, Street Improvements $0 $260,000 $275,000 FUND TOTALS $275,000 $0 EQUIPMENT REPLACEMENT FUND From Fire Protection Fund, Replace Headset Systems, E11, E12 & E13 $11,070 FUND TOTALS $11,070 $0 GRAND TOTALS $2,996,413 $2,996,413 37 This page left intentionally blank 38 Revenue MI OM I M I a MII ME E INII I M IMMI OM E M M I a This page left intentionally blank 40 fig if; :tFtjG)'I 1ty.!:11.^l. I n.,." nt)E$('F)r(6 tr�l �16t) ,01,14. 4161= = This page left intentionally blank 42 A co n aa a` a IMP — Ina Oa a as a a a This page left intentionally blank 44 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 • 1 1 THE CITY OF HERMOSA BEACH PROPERTY TAX DOLLAR BREAKDOWN' *Source: HdL, Coren and Cone 45 $0.278 Los Angeles County General 30.204 City Hermosa Beach Tax District 1 30.160 Educational Augmentation Fund Impound 30.084 Education Revenue Augumentation Fund 30.054 Hermosa Beach City School District 30.053 Redondo Beach Unified School District 30.028 Development Center Handicapped -Redondo Beach $0.027 El Camino Community College District 30.026 Manhattan Beach Unified School District 30.021 L A County Library — $0.0141 Development Center Handicapped -Manhattan Beach — $0.0120 South Bay Cities Sanitation District Operations — $0.0088 L A County Flood Control Maintenance — $0.0088 County School Services Fund Hermosa Beach — $0.0083 South Bay Hospital District — $0.0064 L A County Fire - FFW — $0.0028 Children's Institutional Tuition Fund — $0.0015. L A County Flood Control Imp. Dist. Main. — $0.0013 County School Services Fund Hermosa Beach — $0.0009 Development Center Handicapped Minors Hermosa Beach — $0.0002 L A County West Mosquito Abatement District — $0.0002 Water Replenishment District of Southem Califomia — $0.0001 L A County Accumulative Cap Outlay 31.000 This page left intentionally blank 46 1 1 1 1 1 1 1 1 1 1 1 1 1 a 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 001 General Fund City of Hermosa Beach Revenue Detail by Fund 2004-05 Preliminary Budget 2003-04 2003-04 2003-04 2004-05 Increase 2002-03 Total Received Year End Dept (Decrease) Received Budget YTD (Jan) Estimate Request From Yr End 3100 Taxes 3101 Current Year Secured 4,689,427 5,123,901 2,581,235 5,123,901 5,238,833 114,932 3102 Current Year Unsecured 308,196 308,211 281,744 327,873 344,267 16,394 3103 Prior Year Collections 112,090 112,000 62,092 130,000 112,000 (18,000) 3106 Supplemental Roll SB813 172,434 173,000 122,390 173,000 173,000 0 3107 Transfer Tax 194,035 ' 225,737 123,882 225,737 225,000 (737) 3108 Sales Tax 2,508,346 2,452,841 1,373,838 2,566,023 1,573,126 (992,897) 3104 In -lieu Sales Tax • 0 0 0 0 524,375 524,375 3109 1/2 Cent Sales Tx Ext 150,453 160,000 65,414 160,000 160,000 0 3110 Cable TV Franchise 215,436 220,000 91,984 220,000 220,000 0 3111 Electric Franchise 62,518 60,000 0 61,043 61,000 (43) 3112 Gas Franchise 37,247 37,000 0 49,000 49,000 0 3113 Refuse Franchise 170,215 160,000 86,543 170,000 170,000 0 3114 Transient Occupancy Tax 1,054,272 1,201445 530,579 1,201445 1,200,000 (1,445) 3115 Business License 689,270 682,000 369,296 682,000 682,000 0 3120 Utility User Tax 2,137,976 2,237,851 1,218,871 2,362,947 2,362,947 0 Taxes 12,501,915 13,153,986 6,907,868 13,452,969 13,095,548 (357,421) 3200 Licenses and Permits 3202 Dog Licenses • 8,976 9,000 7,860 9,000 9,000 ' 0 3203 Bicycle Licenses 49 50 0 50 50 0 3204 Building Permits 300,433 267,400 207,674 267,400 267,400 0 3205 Electric Permits 45,537 56,000 35,953 56,000 56,000 0 3206 Plumbing Permits 36,512 40,250 23,169 40,250 40,250 0 3207 Occupancy Permits 8,560 7,000 4,150 7,000 7,000 0 3209 Garage Sales 81 100 51 100 100 0 3211 Banner Permits 3,297 3,000 1,083 3,000 3,000 0 3212 Animal/Fowl Permits 128 54 54 54 54 0 3213 Animal Redemption Fee 1,985 2,200 1,149 2,200 2,200 0 3214 Amplified Sound Permit 1,023 1,000 675 1,000 1,000 0 3215 Temporary Sign Permit 1,660 912 380 912 912 0 3217 Open Fire Permit 53 106 265 265 265 0 3218 Auto Repair Permit 0 4,366 4,440 4,440 2,183 (2,257) 3219 Newsrack Permits 0 1,800 1,455 1,380 1,380 0 3225 Taxicab Franchise Fees 163,388 154,000 0 154,000 154,000 0 Licenses and Permits 3300 Fines & Forfeitures 3301 Munidpal Court Fines Fines & Forfeitures 571,682 547,238 288,358 547,051 544,794 (2,257) 276,786 280,000 167,600 300,000 300,000 0 276,786 280,000 167,600 300,000 300,000 0 in -lieu Sales Tax represents the triple flip reduction of Sales tax by the State that will be paid back via the Property Tax schedule. It has been moved out of numeric sequence for presentation purposes. 47 City of Hermosa Beach Revenue Detail by Fund 2004-05 Preliminary Budget 2003-04 2003-04 2003-04 2004-05 Increase 2002-03 Total Received Year End Dept (Decrease) Received Budget YTD (Jan) Estimate Request From Yr End 3400 Use Of Money & Property 3401 Interest Income 85,446 50,593 24,856 51,875 42,346 (9,529) 3402 Rents & Concessions 241 300 19 50 50 0 3403 Pier Revenue 1,149 1,300 529 900 900 0 3404 Community Center Leases 64,526 64,000 37,913 64,000 64,000 0 3405 Community Center Rentals 68,849 45,000 59,706 45,000 45,000 0 3406 Community Center Theatre 68,388 45,000 29,125 45,000 45,000 0 3411 Other Facilities 11,730 10,000 7,065 10,000 16,300 6,300 3412 Tennis Courts 19,460 20,000 12,175 20,000 20,000 0 3418 Special Events 51,041 40,000 20,290 60,000 40,000 (20,000) 3450 Investment Discount 135 0 0 0 0 0 3475 Investment Premium (3,949) (2,004) (1,297) (2,004) (691) 1,313 Use of Money & Property 367,016 274,189 190,381 294,821 272,905 (21,916) 3500 IntergovemmentaVState 3504 In Lieu Off Highway 507 507 563 563 563 0 3505 In Lieu Motor Vehicle 1,109,279 759,946 309,060 759,946 1,175,836 415,890 3507 Highway Maintenance 1,864 1,864 0 1,864 1,864 0 3508 Mandated Costs 729 729 729 729 0 (729) 3509 Homeowner Property Tax Relief 69,423 70,000 34,997 70,000 71,400 1,400 3510 POST 8,081 2,500 203 2,000 5,000 3,000 3511 STC -Service Officer Training 5,533 0 0 0 0 0 I ntergovemmentaVState 1,195,416 635,546 345,552 835,102 1,254,663 419,561 3800 Current Service Charges 3801 Residential Inspection 19,595 15,000 9,450 15,000 15,000 0 3802 Sign Review 2,666 2,060 1,236 2,060 2,060 0 3803 Environmental Impact 3,382 2,262 377 377 754 377 3805 Conditional Use Permit Amendment 4,487 2,454 2,045 2,045 2,454 409 3806 Board Of Appeals 0 191 191 191 0 (191) 3807 Refuse Lien Fees/Consolidated 737 572 4,301 572 572 0 3808 Zone Variance Review 8,227 4,720 4,720 4,720 4,720 0 3809 Tentative Map Review 1,175 1,175 1,175 1,175 1,175 0 3810 Final Map Review 4,273 5,740 3,444 5,740 5,740 0 3811 Zone Change/Gen Plan Amendment 13,788 3,064 3,064 3,064 3,064 0 3812 Conditional Use Review 25,053 20,682 12,257 20,682 20,682 0 3813 Plan Check Fees 192,490 194,480 139,287 139,287 194,482 55,195 3814 Planning/Zoning Appeal 618 618 618 824 618 (206) 3815 Public Works Services 15,698 14,000 13,138 14,000 14,000 0 3818 Police Services 5,719 1,000 465 800 800 0 3819 Jail Services 29,337 20,000 10,938 20,000 20,000 0 3823 Special Event Security/Police 57,985 35,000 23,486 40,000 40,000 0 3825 Public Notice Posting 51 51 34 51 51 0 3827 Library Grounds Maintenance 8,488 8,912 8,912 8,912 9,357 445 48 1 1 1 1 1 11 1 1 1 1 1 1 1 1 I I I l I I I I I I City of Hermosa Beach Revenue Detail by Fund 2004-05 Preliminary Budget 2003-04 2003-04 2003-04 2004-05 Increase 2002-03 Total Received Year End Dept (Decrease) Received Budget YTD (Jan) Estimate Request From Yr End 3831 Street Cut Inspection 49,898 44,000 32,349 50,000 44,000 (6,000) 3833 Recreation Service Charges 4,266 5,000 2,106 5,000 5,000 0 3834 Encroachment Permit 102,859 120,000 78,398 104,531 174,794 70.263 3837 Returned Check Charge 1,010 1,000 610 1,000 1,000 0 3838 Sale Of Maps/Publications 140 150 101 150 150 0 3839 Photocopy Charges 1,101 700 468 1,000 700 (300) 3840 Ambulance Transport 142,164 146,000 101,813 146,000 146,000 0 3841 Police Towing 43,018 35,000 22,365 38,000 38,000 0 3857 Parking Plan Application 4,634 4,700 5,875 5,875 4,700 (1.175) 3859 Refuse Lien Fee/B.F.I. 1,034 0 (245) 0 0 0 3862 Alarm Permit Fee 1,020 800 418 800 800 0 3863 False Alarm Fee 0 300 0 0 300 300 3866 Nonconforming Remodels 8,512 6,848 5,136 6,848 6,848 0 3867 Precise Development Plans 31,674 29,240 17,544 29,240 29,240 0 3868 Public Noticing/300 Ft Radius 27,262 27,896 13,314 27,896 27,896 0 3869 2nd Party Response 0 100 0 0 100 100 3870 Legal Determination Hearing 1,274 1,274 1,274 1,274 1,274 0 3878 Reinspection Fee 1,774 448 224 448 448 0 3881 Roller Hockey Rink Rental Insurance (105) 0 0 0 0 0 3882 Spec Event Security/Fire 6,632 1,781 1,848 1,848 1,848 0 3883 Final/Tentative Map Extension 1,985 861 287 287 287 0 3884 Lot Line Adjustment 658 0 0 0 0 0 3886 Text Amendment/Private 568 0 0 0 0 0 3887 Voluntary Lot Merger 606 408 0 408 408 0 3888 Planning Commission Appeals 2,942 2,532 2,532 2,532 2,532 0 3890 300 Ft Radius Noticing/Appeal to CC 5,552 3,740 1,582 3,740 3,740 0 3893 Contract Recreation Classes 263,083 250,000 187,386 250,000 346,250 96,250 3894 Other Recreation Programs 67,078 50,000 48,191 50,000 82,000 32,000 3896 Mailing Fee 6 0 0 0 0 0 3897 Admin Fee/TULIP Ins Certificate 438 350 591 400 400 0 3898 Height Limit Exception 409 0 • 0 0 0 0 3899 C.U.P. Minor Amendment 233 236 0 236 236 0 Current Service Charges 1,165,494 1,065,345 763,305 1,007,013 1,254,480 247,467 3900 Other Revenue 3901 Sale of Real/Personal Property 554 500 199 500 500 0 3902 Refunds/Relmb Previous Years 21,405 0 (178) 0 0 0 3903 Contributions Non Govt 42,605 62,280 62,280 67.520 0 (67,520) 3904 General Miscellaneous 40,043 4,683 26,745 42,038 0 (42,038) 3909 Late Fee 97 202 202 288 100 (188) 3935 Use Of PERS Excess Assets 312,753 328,492 187,095 323,945 0 (323,945) 3945 In -Sem Firefighter Tmg Prog/EI Camir 16,905 13,250 6,134 12,268 12,268 0 Other Revenue 434,362 409,407 282,477 446,559 12,868 (433.691) General Fund 16,512,671 16,565,711 8,945,541 16,883,515 16,735,258 (148,257) 49 105 Lighting/Landscaping Fund City of Hermosa Beach Revenue Detail by Fund 2004-05 Preliminary Budget 2003-04 2003-04 2003-04 2004-05 Increase 2002-03 Total Received Year End Dept (Decrease) Received Budget YTD (Jan) Estimate Request From Yr End 3100 Taxes 3101 Current Year Seared 447,499 447,000 227,250 447,000 447,000 0 3103 Prior Year Collections 10,318 12,000 3,708 12,000 12,000 0 3105 Assessment Rebates (3,027) (3,100) (665) (3,100) (3,100) 0 Taxes 454,790 455,900 230,293 455,900 455,900 0 3400 Use Of Money & Property 0 0 0 0 0 0 3401 Interest Income 6,187 1,977 1,075 2,296 1,881 (415) 3450 Investment Discount 10 0 0 0 0 0 3475 Investment Premium (260) (93) (67) (93) (31) 62 Use of Money & Property 5,937 1,884 1,008 2,203 1,850 (353) Lighting/Landscaping Fund 460,727 457,784 231,301 458,103 457,750 (353) 50 1 J I I I I I I I 1 1 I 109 Downtown Enhancement Fund 3400 Use Of Money & Property 3401 Interest Income 3420 Other Interest Income 3425 Ground Lease 3427 Cell Site License 3450 Investment Discount 3475 Investment Premium Use of Money & Property City of Hermosa Beach Revenue Detail by Fund 2004-05 Preliminary Budget 2003-04 2003-04 2003-04 2004-05 Increase 2002-03 Total Received Year End Dept (Decrease) Received Budget YTD (Jan) Estimate Request From Yr End 22,944 19,363 8,399 18,573 16,376 (2,197) 16,529 15,898 9,337 15,898 14,100 (1,798) 21,000 21,000 12,250 21,000 21,000 0 0 0 0 0 24,000 24,000 27 0 0 0 0 0 (948) (794) (494) (794) (266) 528 59,552 55,467 29,492 54,677 75,210 20,533 3800 Current Service Charges 3815 Public Works Services 4,825 3,900 2,675 3,900 3,900 0 3844 Lot A Revenue 237,931 302,000 144,934 302,000 302,000 0 3846 North Pier Parking Structure Revenue 532,110 676,500 350,193 676,500 676,500 0 Current Service Charges 774,866 982,400 497,802 982,400 982,400 0 3900 Other Revenue 3902 Refunds/Reimb Previous Years 9,900 0 0 0 0 0 3903 Contributions Non Govt 0 10,000 10,000 10,000 0 (10,000) Other Revenue 9,900 10,000 10,000 10,000 0 (10,000) Downtown Enhancement Fund 844,318 1,047,867 537,294 1,047,077 1,057,610 10,533 51 110 Parking Fund 3300 Fines & Forfeitures 3302 Court Fines/Parking Fines & Forfeitures City of Hermosa Beach Revenue Detail by Fund 2004-05 Preliminary Budget 2003-04 2003-04 2003-04 2004-05 Increase 2002-03 Total Received Year End Dept (Decrease) Received Budget YTD (Jan) Estimate Request From Yr End 1,099,447 1,193,135 702,452 1,193,135 1,193,135 0 1,099,447 1,193,135 702,452 1,193,135 1,193,135 0 3400 Use Of Money & Property 3401 Interest Income 10,258 8,455 3,307 6.583 5,675 (908) 3450 Investment Discount 17 0 0 0 0 0 3475 Investment Premium (438) (338) (203) (338) (92) 246 Use of Money & Property 9,837 8,117 3,104 6,245 5,583 (662) 3800 Current Service Charges 3842 Parking Meters 1,082,058 1,344,584 713,213 1,300,000 1,437,000 137,000 3843 Parking Permits/Annual 304,805 300,000 24,523 305,000 305,000 0 3844 Daily Parking Permits 624 700 450 700 700 0 3848 Driveway Permits 476 400 292 400 400 0 3849 Guest Permits 1,926 1,900 1,277 1,900 1,900 0 3850 Contractors Permits 11,694 12,000 7,749 12,000 12,000 0 3851 Cash Key Revenue 2,300 3,000 2,140 3,000 3,000 0 Current Service Charges 1,403,883 1,662,584 749,644 1,623,000 1,760,000 137,000 3900 Other Revenue 3904 General Miscellaneous 205 Other Revenue 205 0 0 0 0 0 0 0 0 0 0 Parking Fund 2,513,372 2,863,836 1,455,200 2,822,380 2,958,718 136,338 52 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I I I I 1 I I I I I r I I I I 115 State Gas Tax Fund 3400 Use Of Money & Property 3401 Interest Income 3450 Investment Discount 3475 Investment Premium Use of Money & Property City of Hermosa Beach Revenue Detail by Fund 2004-05 Preliminary Budget 2003-04 2003-04 2003-04 2004-05 Increase 2002-03 Total Received Year End Dept (Decrease) Received Budget YTD (Jan) Estimate Request From Yr End 1,899 94 140 166 31 (135) 3 0 0 0 0 0 (96) (40) (41) (40) 0 40 0 0 0 0 0 0 1,806 54 99 126 31 (95) 3500 I ntergovemmental/State 3501 Section 2106 Allocation 74,852 76,257 44,054 76,257 76,257 0 3502 Section 2107 Allocation 157,251 158,646 93,665 158,646 158,646 0 3503 Section 2107.5 Allocation 4,000 4,000 4,000 4,000 4,000 0 3512 Section 2105 (Prop 111) 118,610 118,248 70,690 118,248 118,248 0 3552 AB2928ITraffc Congestion Relief 49,602 0 0 0 0 0 Intergovemmental/State 404,315 357,151 212,409 357,151 357,151 0 State Gas Tax Fund 406,121 357,205 212,508 357,277 357,182 (95) 53 117 AB939 Fund City of Hermosa Beach Revenue Detail by Fund 2004-05 Preliminary Budget 2003-04 2003-04 2003-04 2004-05 Increase 2002-03 Total Received Year End Dept (Decrease) Received Budget YTD (Jan) Estimate Request From Yr End 3400 Use Of Money & Property 3401 Interest Income 12,713 10,222 4,668 10,012 8,574 (1,438) 3450 Investment Discount 14 0 0 0 0 0 3475 Investment Premium (516) (378) (226) (378) (139) 239 Use of Money & Property 12,211 9,844 4,442 9,634 8,435 (1,199) 3800 Current Service Charges 3860 AB939 Surcharge 58,654 59,020 29,357 59,020 59,020 0 Current Service Charges 58,654 59,020 29,357 59,020 59,020 0 3900 Other Revenue 3902 Refunds/Relmb Previous Years 4,059 0 0 0 0 0 Other Revenue 4,059 0 0 0 0 0 AB939 Fund 74,924 68,864 33,799 68,654 67,455 (1,199) 54 120 County Gas Tax Fund 3400 Use of Money & Property 3401 Interest Income 3475 Investment Premium Use of Money & Property City of Hermosa Beach Revenue Detail by Fund 2004-05 Preliminary Budget 2003-04 2003-04 2003-04 2004-05 Increase 2002-03 Total Received Year End Dept (Decrease) Received Budget YTD (Jan) Estimate Request From Yr End 33 0 0 0 0 0 (2) 0 0 0 0 0 31 0 0 0 0 0 County Gas Tax Fund 31 0 0 0 0 0 55 121 Prop A Open Space Fund City of Hermosa Beach Revenue Detail by Fund 2004-05 Preliminary Budget 2003-04 2003-04 2003-04 2004-05 Increase 2002-03 Total Received Year End Dept (Decrease) Received Budget YTD (Jan) Estimate Request From Yr End 3600 I ntergovemmental/County 3606 LA Co Parks/Pier Renovation (580) 141,723 0 0 221,743 221,743 3608 Maintenance Allocation 20,557 20,557 0 20,557 20,557 0 Intergovernmental/County 19,977 ' 162,280 0 20,557 242,300 221,743 Prop A Open Space Fund 19,977 162,280 0 20,557 242,300 221,743 56 1 1 1 1 1 Imo' 1 1 1 1 1 1 1 1 1 1 1 122 Tyco Fund 3400 Use Of Money & Property 3401 Interest Income 3426 Easement Agreement 3475 Investment Premium Use of Money & Property City of Hermosa Beach Revenue Detail by Fund 2004-05 Preliminary Budget 2003-04 2003-04 2003-04 2004-05 Increase 2002-03 Total Received Year End Dept (Decrease) Received Budget YTD (Jan) Estimate Request From Yr End 42,022 44,818 20,236 43,804 37,813 (5,991) 1,900,000 275,000 0 275,000 600,000 325,000 (859) (1,828) (1,155) (1,828) (615) 1,213 1,941,163 317,990 19,081 316,976 637,198 320,222 Tyco Fund 1,941,163 317,990 19,081 316,976 637,198 320,222 57 125 Park/Rec Facility Tax Fund City of Hermosa Beach Revenue Detail by Fund 2004-05 Preliminary Budget 2003-04 2003-04 2003-04 2004-05 Increase 2002-03 Total Received Year End Dept (Decrease) Received Budget YTD (Jan) Estimate Request From Yr End 3100 Taxes 3116 Parks & Recreation Facility Tax 3,500 7,000 7,000 7,000 7,000 0 Taxes 3,500 7,000 7,000 7,000 7,000 0 3400 Use Of Money & Property 3401 Interest Income 14,757 4,292 2,007 4,198 3,516 (682) 3450 Investment Discount 23 0 0 0 0 0 3475 Investment Premium (730) (162) (119) (182) (57) 125 Use of Money & Property 14,050 4,110 1,888 4,016 3,459 (557) 3900 Other Revenue 3910 Park/Recreation In Lieu Fee 86,044 41,168 13,585 34,168 41,168 7,000 Other Revenue 86,044 41,168 13,585 34,168 41,168 7,000 Park/Rec Facility Tax Fund 103,594 52,278 22,473 45,184 51,627 6,443 58 126 4% Utility Users Tax Fund 3400 Use Of Money & Property 3401 Interest Income 3450 Investment Discount 3475 Investment Premium Use of Money & Property City of Hermosa Beach Revenue Detail by Fund 2004-05 Preliminary Budget 2003-04 2003-04 2003-04 2004-05 Increase 2002-03 Total Received Year End Dept (Decrease) Recelved Budget YTD (Jan) Estimate Request From Yr End 7,670 770 386 772 617 (155) 12 0 0 0 0 0 (395) (37) (27) (37) (10) 27 7,287 733 359 735 607 (128) 4% Utility Users Tax Fund 7,287 733 359 735 607 (128) 59 127 Building Improvement Fund City of Hermosa Beach Revenue Detail by Fund 2004-05 Preliminary Budget 2003-04 2003.04 2003.04 2004-05 Increase 2002-03 Total Received Year End Dept (Decrease) Received Budget YTD (Jan) Estimate Request From Yr End 3400 Use Of Money & Property 3401 Interest Income 388 109 52 109 93 (16) 3450 Investment Discount 1 0 0 0 0 0 3475 Investment Premium (20) (5) (3) (5) 0 5 Use of Money & Property 369 104 49 104 93 (11) Building Improvement Fund 369 104 49 104 93 (11) 60 136 Lower Pier Admin Exp Fund City of Hermosa Beach Revenue Detail by Fund 2004-05 Preliminary Budget 2003-04 2003-04 2003-04 2004-05 Increase 2002-03 Total Received Year End Dept (Decrease) Received Budget YTD (Jan) Estimate Request From Yr End 3900 Other Revenue 3925 Special Assessment Admin Fees 2,775 2,807 2,807 2,807 2,905 98 Other Revenue 2,775 2,807 2,807 2,807 2,905 98 Lower Pier Admin Exp Fund 2,775 2,807 2,807 2,807 2,905 98 61 137 Myrtle Dist Admin Exp Fund 3400 Use Of Money & Property 3401 Interest Income Use of Money & Property 3900 Other Revenue 3925 Special Assessment Admin Fees Other Revenue City of Hermosa Beach Revenue Detail by Fund 2004-05 Preliminary Budget 2003-04 2003-04 2003-04 2004-05 Increase 2002-03 Total Received Year End Dept (Decrease) Received Budget YTD (Jan) Estimate Request From Yr End 248 139 89 171 123 (48) 248 139 89 171 123 (48) 8,629 9,083 9,083 9,083 9,400 317 8,629 9,083 9,083 9,083 9,400 317 Myrtle Dist Admin Exp Fund 8,877 9,222 9,172 9,254 9,523 269 62 138 Loma Dist Admin Exp Fund 3400 Use Of Money & Property 3401 Interest Income Use of Money & Property 3900 Other Revenue 3925 Special Assessment Admin Fees Other Revenue City of Hermosa Beach Revenue Detail by Fund 2004-05 Preliminary Budget 2003-04 2003-04 2003-04 2004-05 Increase 2002-03 Total Received Year End Dept (Decrease) Received Budget YTD (Jan) Estimate Request From Yr End 313 202 113 234 185 (49) 313 202 113 234 185 (49) 9,563 9,920 9,920 9,920 10,267 347 9,563 9,920 9,920 9,920 10,267 347 Loma Dist Admin Exp Fund 9,876 10,122 10,033 10,154 10,452 298 63 140 Community Dev Block Grant Fund City of Hermosa Beach Revenue Detail by Fund 2004-05 Preliminary Budget 2003-04 2003-04 2003-04 2004-05 Increase 2002-03 Total Received Year End Dept (Decrease) Received Budget YTD (Jan) Estimate Request From Yr End 3700 Intergovernmental/Federal 3715 CDBG Administration 12,321 11,609 4,361 11,600 11,300 (300) 3720 Americans with Disabilities Act 15,313 270,595 136,062 249,230 0 (249,230) 3722 Community Center Theatre Phase I & 9,061 150,000 9,181 342,335 0 (342,335) 3723 Community Center Theatre/Phase III' 0 • 192,335 0 0 148,222 148,222 Intergovemmental/Federal 36,695 624,539 149,604 603,165 159,522 (443,643) Community Dev Block Grant Fund 36,695 624,539 149,604 603,165 159,522 (443,643) 64 145 Proposition A Fund City of Hermosa Beach Revenue Detail by Fund 2004-05 Preliminary Budget 2003-04 2003-04 2003-04 2004-05 Increase 2002-03 Total Received Year End Dept (Decrease) Received Budget YTD (Jan) Estimate Request From Yr End 3100 Taxes 3117 Proposition A Transit 251,942 265,406 152,214 265,406 276,022 10,616 3121 Subregions! Incentives 37,395 29,584 10,680 29,584 42,268 12,684 Taxes 289.337 294,990 162,894 294,990 318,290 23,300 3400 Use Of Money & Property 3401 Interest Income 3450 Investment Discount 3475 Investment Premium Use of Money & Property 3800 Current Service Charges 3853 Dial -A -Taxi Program 3854 Fares, Dial -A -Ride 3855 Bus Passes Current Service Charges 5,918 3,789 1,847 3,965 3,300 (665) 6 0 0 0 0 0 (236) (152) (98) (152) (54) 98 5,688 3,637 1,749 3,813 3,246 (567) 3,180 4,000 2,291 4,000 4,000 0 10,899 11,250 2,808 11,250 11,250 0 302 300 114 300 300 0 14,381 15,550 5,213 15,550 15,550 0 3900 Other Revenue 3902 Refunds/Reimb Previous Years 707 0 0 0 0 0 Other Revenue • 707 0 0 0 0 0 Proposition A Fund 310,113 314,177 169,856 314,353 337,086 22,733 65 146 Proposition C Fund 3100 Taxes 3118 Proposition C Local Retum Taxes City of Hermosa Beach Revenue Detail by Fund 2004-05 Preliminary Budget 2003-04 2003-04 2003-04 2004-05 Increase 2002-03 Total Received Year End Dept (Decease) Received Budget YTD (Jan) Estimate Request From Yr End 208,939 217,781 110,394 217,781 226,492 8,711 208,939 217,781 110,394 217,781 226,492 8,711 3400 Use Of Money & Property 3401 Interest Income 22,403 18,877 8,890 19,018 16,131 (2,887) 3450 Investment Discount 23 0 0 0 0 0 3475 Investment Premium (905) (757) (482) (757) (262) 495 Use of Money & Property 21,521 18,120 8,408 18,261 15,869 (2,392) Proposition C Fund 230,460 235,901 118,802 236,042 242,361 6,319 66 150 Grants Fund City of Hermosa Beach Revenue Detail by Fund 2004-05 Preliminary Budget 2003-04 2003-04 2003-04 2004-05 Increase 2002-03 Total Received Year End Dept (Decrease) Received Budget YTD (Jan) Estimate Request From Yr End 3500 Intergovemmental/State 3529 Wildlife Conservation Grant 0 324,000 0 0 324,000 324,000 3543 Per Capita Grant 178,000 0 0 0 0 0 3544 Roberti-Z'Berg Grant 57,214 0 0 0 0 0 3545 Coastal Conservancy Grant 52,198 0 0 0 0 0 3546 Coastal Authority Grant 356 0 0 0 0 0 3558 Beverage Recycling Grant 10,730 5,406 5,406 5,406 5,374 (32) 3561 GF 19-122/Valley Park Renovation 68,950 0 0 0 0 0 3562 State Homeland Security Grant Progn 0 25,683 0 25,683 0 (25,683) Intergovemmental/State 367,448 355,089 5,406 31,089 329,374 298,285 3700 Intergovemmental/Federal 3732 STPL Street Improvement Reimb 87 0 0 0 0 0 3737 Ofc of Justice Programs Fed Equip Gi 4,562 0 0 0 0 0 3738 Local Law Enf Block Grant Prog-LLEE 0 11,450 11,450 11,450 0 (11,450) 3739 Assistance to Firefighters Fed Grant 0 47,700 0 47,700 0 (47,700) Intergovemmental/Federal 4,649 59,150 11,450 59,150 0 (59,150) 3900 Other Revenue 3930 BCHD Dom Violence Advocacy Grant 4,391 0 0 0 0 0 Other Revenue 4,391 0 0 0 0 0 Grants Fund 376,488 414,239 16,856 90,239 329,374 239,135 67 151 Ofc of Traffic Sfty Grant Fund 3500 Intergovernmental/State 3560 Be Street Smart Hermosa Grant IntergovemmentaVState City of Hermosa Beach Revenue Detail by Fund 2004-05 Preliminary Budget 2003-04 2003-04 2003-04 2004-05 Increase 2002-03 Total Received Year End Dept (Decrease) Received Budget YTD (Jan) Estimate Request From Yr End 57,310 15,441 4,409 15,441 0 (15,441) 57,310 15,441 4,409 15,441 0 (15,441) Ofc of Traffic Sfty Grant Fund 57,310 15,441 4,409 15,441 0 (15,441) 68 152 Air Quality Mgmt Dist Fund 3400 Use Of Money & Property 3401 Interest Income 3450 Investment Discount 3475 Investment Premium Use of Money & Property 3500 I ntergovemmental/State 3538 AQMD Emission Control AB2766 Intergovernmental/State City of Hermosa Beach Revenue Detail by Fund 2004-05 Preliminary Budget 2003-04 2003-04 2003-04 2004-05 Increase 2002-03 Total Received Year End Dept (Decrease) Received Budget YTD (Jan) Estimate Request From Yr End 1,185 8 35 41 0 (41) 2 0 0 0 0 0 (58) (3) (4) (3) 0 3 1,129 5 31 38 0 (38) 22,074 22,000 5,609 22,000 22,000 0 22,074 22,000 5,609 22,000 22,000 0 Air Quality Mgmt Dist Fund 23,203 22,005 5,640 22,038 22,000 (38) 69 City of Hermosa Beach Revenue Detail by Fund 2004-05 Preliminary Budget 2003-04 2003-04 2003-04 2004-05 Increase 2002-03 Total Received Year End Dept (Decrease) Received Budget YTD (Jan) Estimate Request From Yr End 153 Supp Law Enf Sery Fund (SLESF) 3100 Taxes 3135 C.O.P.S. Allocation 100,000 100,000 100,000 100,000 100,000 0 Taxes 100,000 100,000 100,000 100,000 100,000 0 3400 Use Of Money & Property 3401 Interest Income 3,899 3,076 1,477 3,394 2,992 (402) 3450 Investment Discount 3 0 0 0 0 0 3475 Investment Premium (151) (123) (78) (123) (49) 74 Use of Money & Property 3,751 2,953 1,399 3,271 2,943 (328) Supp Law Enf Sery Fund (SLESF) 103,751 102,953 101,399 103,271 102,943 (328) 70 154 CA Law Enf Equip Prog Fund (CLEEP) City of Hermosa Beach Revenue Detail by Fund 2004-05 Preliminary Budget 2003-04 2003-04 2003-04 2004-05 Increase 2002-03 Total Received Year End Dept (Decrease) Received Budget YTD (Jan) Estimate Request From Yr End 3400 Use Of Money & Property 3401 Interest Income 2,071 1,118 490 1,085 956 (129) 3450 Investment Discount 2 0 0 0 0 0 3475 Investment Premium (85) (46) (29) (46) (15) 31 Use of Money & Property 1,988 1,072 461 1,039 941 (98) 3500 Intergovemmental/State 3540 CLEEP High Technology Grant 18,181 0 0 0 0 0 Intergovemmental/State 18,181 0 0 0 0 0 CA Law Enf Equip Prog Fund (CLEEP) 20,169 1,072 461 1,039 941 (98) 71 City of Hermosa Beach Revenue Detail by Fund 2004-05 Preliminary Budget 2003-04 2003-04 2003-04 2004-05 Increase 2002-03 Total Received Year End Dept (Decrease) Received Budget YTD (Jan) Estimate Request From Yr End 156 Taskforce for Reg Autotheft Prey (TRAP) 3600 Intergovemmentat/County 3620 T.R.A.P. Taskforce Reimbursement 38,026 148,200 29,030 112,106 123,293 11,187 Intergovernmental/County 38,026 148,200 29,030 112,106 123,293 11,187 3900 Other Revenue 3902 Refunds/Reimb Previous Years 0 0 (97) (97) 0 97 Other Revenue 0 0 (97) (97) 0 97 Taskforce for Reg Autothef Prey (TRAP) 38,026 148,200 28,933 112,009 123,293 11,284 72 160 Sewer Fund 3400 Use Of Money & Property 3401 Interest Income 3450 Investment Discount 3475 Investment Premium Use of Money & Property 3500 Intergovemmental/State 3550 CA Waste Oil Recycling Grant I ntergovemmentaVState 3600 Intergovemmental/County 3602 Beach Outlet Maintenance I ntergovemmentaVCounty 3800 Current Service Charges 3828 Sewer Connection Fee 3829 Sewer Demolition Fee 3832 Sewer Lateral Installation Current Service Charges 3900 Other Revenue 3917 Adopt -A -Storm Drain Donation Other Revenue City of Hermosa Beach Revenue Detail by Fund 2004-05 Preliminary Budget 2003-04 2003-04 2003-04 2004-05 Increase 2002-03 Total Received Year End Dept (Decrease) Received Budget YTD (Jan) Estimate Request From Yr End 111,860 43,887 18,644 40,203 35,129 (5,074) 134 0 0 0 0 0 (4,770) (1,884) (1,204) (1,884) (571) 1,313 107,224 42,003 17,440 38,319 34,558 (3,761) 7,898 5,419 4,877 5,419 5,400 (19) 7,898 5,419 4,877 5,419 5,400 (19) 3,943 2,500 0 2,500 2,500 0 3,943 2,500 0 2,500 2,500 0 13,286 7,670 5,079 7,670 7,670 0 11,757 6,000 4,393 7,500 6,000 (1,500) 5,730 7,000 5,348 8,500 7,000 (1,500) 30,773 20,670 14,820 23,670 20,670 (3,000) 960 8,896 9,536 9,536 9,536 0 960 8,896 9,536 9,536 9,536 0 Sewer Fund 150,798 79,488 46,673 79,444 72,664 (6,780) 73 170 Asset Seizure/Forfeiture Fund City of Hermosa Beach Revenue Detail by Fund 2004-05 Preliminary Budget 2003-04 2003-04 2003-04 2004-05 Increase 2002-03 Total Received Year End Dept (Decrease) Received Budget YTD (Jan) Estimate Request From Yr End 3300 Fines & Forfeitures 3304 State Forfeited Funds 225 200 89 200 400 200 3307 Department of Justice Forfeited Fund: 1,302 1,500 781 1,500 3,000 1,500 3308 Department of Treasury Forfeited Fun 22 0 0 0 0 0 Fines & Forfeitures 1,549 1,700 870 1,700 3,400 1,700 3400 Use Of Money & Property 3401 Interest Income 5.641 4,134 1,874 4,024 3,454 (570) 3450 Investment Discount 6 0 0 0 0 0 3475 Investment Premium (231) (168) (106) (168) (56) 112 Use of Money & Property 5,416 3,966 1,768 3,856 3,398 (458) Asset Seizure/Forft Fund 6,965 5,666 2,638 5,556 6,798 1,242 74 180 Fire Protection Fund 3400 Use Of Money & Property 3401 Interest Income 3450 Investment Discount 3475 Investment Premium Use of Money & Property 3900 Other Revenue 3912 Fire Flow Fee Other Revenue City of Hermosa Beach Revenue Detail by Fund 2004-05 Preliminary Budget 2003-04 2003-04 2003-04 2004-05 Increase 2002-03 Total Received Year End Dept (Decrease) Received Budget YTD (Jan) Estimate Request From Yr End 15,032 11,202 5,082 10,873 9,314 (1,559) 17 0 0 0 0 0 (621) (453) (285) (453) (152) 301 14,428 10,749 4,797 10,420 9,162 (1,258) 86,800 67,200 44,301 67,200 67,200 0 86,800 67,200 44,301 67,200 67,200 0 Fire Protection Fund 101,228 77,949 49,098 77,620 76,362 (1,258) 75 198 Retirement Stabilization Fund City of Hermosa Beach Revenue Detail by Fund 2004-05 Preliminary Budget 2003-04 2003-04 2003-04 2004-05 Increase 2002-03 Total Received Year End Dept (Decrease) Received Budget YTD (Jan) Estimate Request From Yr End 3400 Use Of Money & Property 3401 Interest Income 0 0 0 4,800 7,680 2,880 3475 Investment Premium 0 0 0 0 (125) (125) Use of Money & Property 0 0 0 4,800 7,555 2,755 Retirement Stabilization Fund 0 0 0 4,800 7,555 2,755 76 199 Contingency Fund 3400 Use Of Money & Property 3401 Interest Income 3475 Investment Premium Use of Money & Property City of Hermosa Beach Revenue Detail by Fund 2004-05 Preliminary Budget 2003-04 2003-04 2003-04 2004-05 Increase 2002-03 Total Received Year End Dept (Decrease) Received Budget YTD (Jan) Estimate Request From Yr End 74,139 64,014 30,175 64,507 54,992 (9,515) (1,042) (2,590) (1,652) (2,590) (894) 1,696 73,097 ' 61,424 28,523 61,917 54,098 (7,819) Contingency Fund 73,097 61,424 28,523 61,917 54,098 (7,819) 77 301 Capital Improvement Fund City of Hermosa Beach Revenue Detail by Fund 2004-05 Preliminary Budget 2003-04 2003-04 2003-04 2004-05 Increase 2002-03 Total Received Year End Dept (Decrease) Received Budget YTD (Jan) Estimate Request From Yr End 3400 Use Of Money & Property 3401 Interest Income 63,184 45,564 21,210 46,882 40,650 (6,232) 3450 Investment Discount 72 0 0 0 0 0 3475 Investment Premium (2,650) (1,886) (1,210) (1,886) (661) 1,225 0 Use of Money & Property 60,606 43,678 20,000 44,996 39,989 (5,007) 3900 Other Revenue 3904 General Miscellaneous 3,670 0 0 0 0 0 Other Revenue 3,670 0 0 0 0 0 Capital Improvement Fund 64,276 43,678 20,000 44,996 39,989 (5,007) 78 302 Artesia Blvd Relinquishment Fund City of Hermosa Beach Revenue Detail by Fund 2004-05 Preliminary Budget 2003-04 2003-04 2003-04 2004-05 Increase 2002-03 Total Received Year End Dept (Decrease) Received Budget YTD (Jan) Estimate Request From Yr End 3400 Use Of Money & Property 3401 Interest Income 16,180 12,632 5,825 12,501 10,671 (1,830) 3450 Investment Discount 18 0 0 0 0 0 3475 Investment Premium (478) (508) (321) (508) (173) 335 Use of Money & Property 15,720 12,124 5,504 11,993 10,498 (1,495) Artesia Blvd Relinquishment Fund 15,720 12,124 5,504 11,993 10,498 (1,495) 79 305 Lwr Pier Assmnt Dist Impr Fund City of Hermosa Beach Revenue Detail by Fund 2004-05 Preliminary Budget 2003-04 2003-04 2003-04 2004-05 Increase 2002-03 Total Received Year End Dept (Decrease) Received Budget YTD (Jan) Estimate Request From Yr End 3400 Use Of Money & Property 3401 Interest Income 2,196 1,705 784 1,691 1,450 (241) 3450 Investment Discount 3 0 0 0 0 0 3475 Investment Premium (90) (69) (44) (69) (23) 46 Use of Money & Property 2,109 1,636 740 1,622 1,427 (195) Lwr Pier Assmnt Dist Impr Fund 2,109 1,636 740 1,622 1,427 (195) 80 307 Myrtle Util Undrgmd Impr Fund 3400 Use Of Money & Property 3401 Interest Income 3450 Investment Discount 3475 Investment Premium Use of Money & Property 3900 Other Revenue 3902 Refunds/Reimb Previous Years Other Revenue City of Hermosa Beach Revenue Detail by Fund 2004-05 Preliminary Budget 2003-04 2003-04 2003-04 2004-05 Increase 2002-03 Total Received Year End Dept (Decrease) Received Budget YTD (Jan) Estimate Request From Yr End 592 135 52 109 93 (16) 1 0 0 0 0 0 (25) (7) (4) (7) 0 7 568 128 48 102 93 (9) 1,149 0 0 0 0 0 1,149 0 0 0 0 0 Myrtle UtiI Undrgmd Impr Fund 1,717 128 48 102 93 (9) 81 308 Lorna Util Undrgmd Improv Fund City of Hermosa Beach Revenue Detail by Fund 2004-05 Preliminary Budget 2003-04 2003-04 2003-04 2004-05 Increase 2002-03 Total Received Year End Dept (Decrease) Received Budget YTD (Jan) Estimate Request From Yr End 3400 Use Of Money & Property 3401 Interest Income 3,096 2,419 1,114 2,388 2,036 (352) 3450 Investment Discount 4 0 0 0 0 0 3475 Investment Premium (127) (97) (61) (97) (33) 64 Use of Money & Property 2,973 2,322 1,053 2,291 2,003 (288) Loma Util Undrgmd Improv Fund 2,973 2,322 1,053 2,291 2,003 (288) 82 610 Lwr Pier Dist Redemption Fund 3400 Use Of Money & Property 3401 Interest Income Use of Money & Property City of Hermosa Beach Revenue Detail by Fund 2004-05 Preliminary Budget 2003-04 2003-04 2003-04 2004-05 Increase 2002-03 Totat Received Year End Dept (Decrease) Received Budget YTD (Jan) Estimate Request From Yr End 598 245 125 309 278 (31) 598 245 125 309 278 (31) Lwr Pier Dist Redemption Fund 598 245 125 309 278 (31) 83 617 Myrtle Ave Assessment Fund City of Hermosa Beach Revenue Detail by Fund 2004-05 Preliminary Budget 2003-04 2003-04 2003-04 2004-05 Increase 2002-03 Total Received Year End Dept (Decrease) Received Budget YTD (Jan) Estimate Request From Yr End 3400 Use Of Money & Property 3401 Interest Income 1,975 1,027 479 1,159 1,049 (110) Use of Money & Property 1,975 1,027 479 1,159 1,049 (110) Myrtle Ave Assessment Fund 1,975 1,027 479 1,159 1,049 (110) 84 618 Loma Drive Assessment Fund 3400 Use Of Money & Property 3401 Interest Income Use of Money & Property Loma Drive Assessment Fund City of Hermosa Beach Revenue Detail by Fund 2004-05 Preliminary Budget 2003-04 2003-04 2003-04 2004-05 Increase 2002-03 Total Received Year End Dept (Decrease) Received Budget YTD (Jan) Estimate Request From Yr End 2,061 978 469 1,137 1,018 (119) 2,061 978 469 1,137 1,018 (119) 2,061 978 469 1,137 1,018 (119) 85 705 Insurance Fund 3800 Current Service Charges 3880 Insurance Service Charges Current Service Charges City of Hermosa Beach Revenue Detail by Fund 2004-05 Preliminary Budget 2003-04 2003-04 2003-04 2004-05 Increase 2002-03 Total Received Year End Dept (Decrease) Received Budget YTD (Jan) Estimate Request From Yr End 1,283,133 1,412,810 824,138 1,412,810 1,450,152 37,342 1,283,133 1,412,810 824,138 1,412,810 1,450,152 37,342 3900 Other Revenue 3902 Refunds/Reimb Previous Years 5,180 13,658 25,731 27,731 0 (27,731) 3904 General Miscellaneous 0 1,225 1,225 1,225 0 (1,225) Other Revenue 5,180 14,883 26,956 28,956 0 (28,956) Insurance Fund 1,288,313 1,427,693 851,094 1,441,766 1,450,152 8,386 86 715 Equipment Replacement Fund City of Hermosa Beach Revenue Detail by Fund 2004-05 Preliminary Budget 2003-04 2003-04 2003-04 2004-05 Increase 2002-03 Total Received Year End Dept (Decrease) Received Budget YTD (Jan) Estimate Request From Yr End 3800 Current Service Charges 3885 Computer/Business Machine Charges 421,178 483,259 281,904 483,259 478,904 (4,355) 3889 Equipment Replacement Charges 630,347 682,652 397,978 682,652 620,377 (62,275) Current Service Charges 1,051,525 -1,165,911 679,882 1,165,911 1,099,281 (66,630) 3900 Other Revenue 3901 Sale of Real/Personal Property Other Revenue Equipment Replacement Fund 0 10,000 10,991 15,000 15,000 0 0 10,000 10,991 15,000 15,000 0 1,051,525 1,175,911 690,873 1,180,911 1,114,281 (66,630) Grand Total 26,865,652 26,685,599 13,772,894 26,455,997 26,744,463 288,466 87 This page left intentionally blank 88 Personnel Allocation Summary MI N M 11111 I MB N MI NM NM MN Me M MB 11111 I 1 PERSONNEL ALLOCATION SUMMARY 89 This page left intentionally blank 90 1 I I I I I I I I I I I 1 1 CITY OF HERMOSA BEACH PERSONNEL ALLOCATION SUMMARY AUTHORIZED AUTHORIZED AUTHORIZED 02-03 03-04 04-05 Elected 7.00 7.00 7.00 Permanent 140.70 140.70 140.70 Part-TimefTemporary 18.00 20.00 18.50 Police Reserves 20.00 20.00 0.00 Fire Reserves 26.00 26.00 26.00 TOTAL 211.70 213.70 192.20 POSITION CONTROL SUMMARY TOTALS BY MAJOR DEPARTMENT DESIGNATION The following is a departmental comparison of personnel authorizations for fiscal year 2004-05 and prior fiscal years 2002-03 and 2003-04. A separate column indicates increases and/or decreases. The figures below do not include elected, contract or part-time/temporary positions. DEPARTMENT FY 2004/05 FY 2002/03 FY 2003/04 FY 2004/05 DECREASE/ AUTHORIZED AUTHORIZED AUTHORIZED INCREASE City Manager 4.00 4.00 4.00 0.00 City Treasurer 0.50 0.50 0.50 0.00 City Clerk 1.50 1.50 1.50 0.00 Personnel/Risk Management 2.00 2.00 2.00 0.00 Finance 10.50 10.50 10.50 0.00 General Appropriations 1.00 1.00 1.00 0.00 Fire 21.00 21.00 21.00 0.00 Police/Community Services 63.00 63.00 63.00 0.00 Community Resources 5.00 5.00 5.00 0.00 Public Works 22.20 22.20 22.20 0.00 Community Development 10.00 10.00 10.00 0.00 TOTAL 140.70 140.70 140.70 0.00 91 This page left intentionally blank 92 1 1 1 1 1 1 1 1 1 1 1 11 1 1 1 1 1 1 Department Budgets S ssi .■[ a a• a ss s! MlaS — ss oss S S MIN ar 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 DEPARTMENT BUDGETS 93 This page left intentionally blank 94 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 3 1 1 a MO erne a'a a a— a)a firF 4WD fielb OP a a tis @Juiuik:1.0►rhr cstit La) .).[. iii.J,01c9 t}. ,:.i ,117.k.-.4 .t`.iiii ::eaa;(i (moi This page left intentionally blank 96 1 1 1 1 1 1 1 1 1 1 1 g ■■w N r —. _ — e) a Ole _ s ar■► n 4111111rMO_ — S GENERAL FUND - WHERE THE MONEY IS SPENT This page left intentionally blank 98 r I I I t 1 I I I I 1 1 I I I I I i I i 1 COUNCIL Z.*) CT) 0) ON Me MI MIN i MO A M 'r .S SS _ r _ _ =II N i CITY COUNCIL DEPARTMENT SOURCE OF FUNDS: GENERAL FUND 2004-2005 BUDGET DEPARTMENT DESCRIPTION: The City Council consists of five citizens elected at large. The Mayor is appointed from the group. The City Council's responsibilities are: to establish City-wide policy; secure revenues and adopt an annual budget; appoint members of various City Commissions and Boards; rule on such matters as prescribed by the laws of the State of California and the City of Hermosa Beach. The Council meets the second and fourth Tuesday of the month at 7:10 p.m. in the Council Chambers at City Hall. OBJECT CODES POSITION SUMMARY CITY MANAGER AUTHORIZED RECOMMENDED 03-04 04-05 4102 REGULAR SALARIES Secretary 0.50 0.50 TOTAL 0.50 0.50 4112 PART-TIME/TEMPORARY City Councilmember 5.00 5.00 TOTAL 5.00 5.00 GRAND TOTAL 5.50 5.50 OBJECT CODE EXPLANATIONS OBJECT ACCOUNT EXPLANATION CODES TITLE 4201 Contract Services, Private Holiday Decoration Installation/Removal $1,960 Holiday Flags 840 Oil Well Maintenance 1.200 Total $4,000 4319 Special Events Employee/Commission Holiday Party $4,000 Engraving Services/Plaques 600 Donations 2,900 Unspecified Events 1.000 Total $8,500 100 I I I I I I I I I I I I I I I r I 001 General Fund 1101 City Council 1101-4100 1101-4102 11014111 1101-4112 1101-4180 1101-4188 11014189 Personal Services Regular Salaries Accrual Cash In Part Time/Temporary Retirement Employee Benefits Medicare Benefits City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2002-03 Expended 2003-04 Total Budget 2003-04 Expend YTD (Thru Jan) 2003-04 Year End Estimate 2004-05 Dept Request 28,656 29,652 17,294 29,652 30,684 1,131 0 342 0 527 39,000 39,000 22,813 39,000 39,000 3,495 3,570 2,086 3,570 5,545 31,388 34,834 20,579 34,834 39,085 982 995 587 995 1,010 Personal Services 104,652 108,051 63,701 108,051 115,851 1101-4200 Contract Services 11014201 Contract Serv/Private 11014300 1101-4304 1101-4305 1101-4309 11014315 11014317 11014319 11014390 11014396 1 i Contract Services Materials/Supplies/Other Telephone Office Oper Supplies Maintenance Materials Membership Conference/Training Special Events Computer Replacement Chrgs Insurance User Charges 4 553 6,000 1,389 3,000 4,000 4,553 6,000 1,389 3,000 4,000 129 175 22 175 175 7,719 6,000 3,866 5,000 5,000 1,777 600 0 100 400 18,098 20,000 16,542 18,000 18,000 2,061 12,000 1,909 4,000 8,000 5,387 16,500 14,961 16,500 8,500 23,038 0 0 0 0 5,276 5,943 3,465 5,943 6,224 Materials/Supplies/Other 63,485 61,218 40,765 49,718 46,299 City Council 172,690 175,269 105,855 160,769 166,150 101 This page left intentionally blank 102 1 1 1 1 1 1 $ 1 1 1 1 1 1 1 1 1 1 1 1 I I I I I I I I I I I I 1 I I I 1 I I CITY ATTORNEY 103 CITY ATTORNEY DEPARTMENT SOURCE OF FUNDS: GENERAL FUND 2004-2005 BUDGET DEPARTMENT DESCRIPTION: The City Attorney functions as legal counsel for civil matters, providing legal advice to the City Council and operating departments. OBJECT CODE EXPLANATIONS OBJECT ACCOUNT EXPLANATION CODES TITLE 4201 Contract Services Private Attorney Services $160,000 104 1 I I 1 I I 1 r 1 I I I r I I I 001 General Fund 1131 City Attorney City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 11314200 Contract Services 11314201 Contract Serv/Private 279,259 180,000 67,722 150,000 160,000 Contract Services 279,259 180,000 67,722 150,000 160,000 City Attorney 279,259 180,000 67,722 150,000 160,000 105 This page left intentionally blank 106 i i F- 0 a! a- a n a a- r r s r a a r a 1i CITY CLERK DEPARTMENT ADMINISTRATION & RECORDS/ELECTIONS SOURCE OF FUNDS: GENERAL FUND 2004-2005 BUDGET DEPARTMENT DESCRIPTION: The City Clerk is the custodian of City records and keeper of the City Seal. Among statutory duties are: conducting elections; recording proceedings of Council meetings; publishing and posting legal notices; maintaining City Code books; serving as filing officer for City (Conflict of Interest forms and campaign statements); and serving as Fair Political Practices Commission filing official. The City Clerk is charged with conducting all City elections, including the processing of initiative, referendum and recall petitions. In consolidated municipal elections, the City Clerk coordinates with the County and is responsible for performing the tasks associated with candidates and ballot measures, which include publishing required notices and processing nomination papers, candidate statements, ballot arguments and rebuttals, financial statements, campaign expenditure statements, and other related matters. OBJECT CODES 4102 REGULAR SALARIES Deputy City Clerk Clerk Typist TOTAL POSITION SUMMARY CITY MANAGER AUTHORIZED RECOMMENDED 03-04 04-05 1.00 0.50 1.50 1.00 0.50 1.50 4112 PART-TIME/TEMPORARY City Clerk 1.00 1.00 TOTAL 1.00 1.00 GRAND TOTAL 2.50 2.50 OBJECT CODE EXPLANATIONS OBJECT ACCOUNT EXPLANATION CODES TITLE 4201 Contract Services, Private State Code Supplements/Reprints $3,000 Codemaster Updates 1,600 Election Consultant 500 Microfilm Storage 200 LaserFiche Computer Technical Support and Upgrades 1,200 Phone Maintenance 46 Total $6,546 4323 Public Noticing Legal Advertisements for Public Hearings (Council and Commissions), Bid Requests, and Other Required Ads $10,500 108 001 General Fund 1121 City Clerk City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 1121-4100 Personal Services 1121-4102 Regular Salaries 77,034 76,176 44,360 76,176 78,840 1121-4111 Accrual Cash In 1,902 3,580 350 3,580 4,394 1121-4112 PartTime/Temporary 26,724 32,832 21,312 32,832 28,608 1121-4180 Retirement 7,254 7,777 4,531 7,777 12,236 1121-4188 Employee Benefits 15,638 17,422 10,281 17,422 19,572 1121-4189 Medicare Benefits 1,513 1,581 958 1,581 1,559 1121-4200 1121-4201 1121-4251 Personal Services 130,065 139,368 81,792 139,368 145,209 Contract Services Contract Serv/Private Contract Services/Govt Contract Services 4,456 6,544 1,974 6,544 6,546 0 50,000 0 50,000 0 4,456 56,544 1,974 56,544 6,546 1121-4300 Materials/Supplies/Other 1121-4304 Telephone 308 300 136 300 300 1121-4305 Office Oper Supplies 3,877 5,500 2,553 5,500 3,900 1121-4315 Membership 404 405 380 405 410 1121-4317 Conference/Training 1,128 4,650 726 3,150 3,375 1121-4323 Public Noticing 10,919 10,500 5,003 10,500 10,500 1121-4390 Computer Replacement Chrgs 22,770 18,676 10,892 18,676 14,740 1121-4396 Insurance User Charges 4,214 4,831 2,821 4,831 5,053 Materials/Supplies/Other 43,620 44,862 22,511 43,362 38,278 1121-5400 Equipment/Fumiture 1121-5401 Equip -Less Than $1,000 Equipment/Fumiture 4,059 700 212 700 0 4,059 700 212 700 0 City Clerk 182,200 241,474 106,489 239,974 190,033 109 This page left intentionally blank 110 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 i r el s r a a. a MI •i OM a OM a a U SO a• NM In CITY MANAGER DEPARTMENT SOURCE OF FUNDS: GENERAL FUND 2004-2005 BUDGET DEPARTMENT DESCRIPTION: The City Manager is appointed by the City Council and is the Chief Executive of City operations. His major responsibilities are: to manage all municipal activities; advise the City Council on the City's financial and capital improvement needs; enforce all laws and ordinances; manage the City's properties; appoint department heads and classified civil service employees; represent management in employer-employee relations; and coordinate intergovernmental relations. POSITION SUMMARY CITY MANAGER OBJECT AUTHORIZED RECOMMENDED CODES 03-04 04-05 4102 REGULAR SALARIES City Manager 0.93 0.93 Secretary 0.43 0.43 TOTAL 1.36 1.36 OBJECT ACCOUNT CODES TITLE OBJECT CODE EXPLANATIONS EXPLANATION 4201 Contract Services, Private Special Services - Undetermined $2,300 Phone Maintenance 200 Total $2,500 112 001 General Fund 1201 City Manager 1201-4100 1201-4102 1201-4111 1201-4180 1201-4188 1201-4189 Personal Services Regular Salaries Accrual Cash In Retirement Employee Benefits Medicare Benefits City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2002-03 Expended 2003-04 Total Budget 2003-04 Expend YTD (Thru Jan) 2003-04 Year End Estimate 2004-05 Dept Request 171,533 179,967 97,197 167,500 184,240 20,541 13,108 6,550 13,108 17,927 12,160 13,062 7,036 12,500 20,113 23,646 21,777 12,747 21,777 23,003 2,648 2,620 1,511 2,620 2,683 Personal Services 230,528 230,534 125,041 217,505 247,966 1201-4200 Contract Services 1201-4201 Contract Serv/Private 1201-4300 1201-4304 1201-4305 1201-4315 1201-4317 1201-4390 1201-4396 Contract Services Materials/Supplies/Other Telephone Office Oper Supplies Membership Conference/Training Computer Replacement Chrgs Insurance User Charges 2,486 2,725 1,345 2,500 2,500 2,486 2,725 1,345 2,500 2,500 919 1,000 478 1,000 1,000 838 1,500 404 1,000 1,000 1,254 1,500 1,254 1,300 1,400 2,952 5,500 1,588 2,500 3,500 11,722 13,467 7,854 13,467 10,815 7,908 8,877 5,180 8,877 9,013 Materials/Supplies/Other 25,593 31,844 16,758 28,144 26,728 City Manager 258,607 265,103 143,144 248,149 277,194 113 CITY MANAGER DEPARTMENT SOURCE REDUCTION AND RECYCLING ELEMENT SOURCE OF FUNDS: AB939 FUND 2004-2005 BUDGET DEPARTMENT DESCRIPTION: Funds collected in connection with solid waste collection are used to implement the Source Reduction and Recycling Element in accordance with AB939. OBJECT CODES POSITION SUMMARY CITY MANAGER AUTHORIZED RECOMMENDED 03-04 04-05 4102 REGULAR SALARIES City Manager 0.07 0.07 Secretary 0.07 0.07 Community Development Director 0.04 0.04 TOTAL 0.18 0.18 OBJECT CODE EXPLANATIONS OBJECT ACCOUNT CODES TITLE 4201 Contract Services, Private EXPLANATION Preparation, Annual Compliance Report $10,000 114 117 AB939 Fund 5301 Source Redctn/Recycle Element City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 5301-4100 Personal Services 5301-4102 Regular Salaries 18,664 19,854 11,208 19,854 20,416 5301-4111 Accrual Cash In 2,093 1,274 618 1,274 1,845 5301-4180 Retirement 1,394 1,443 828 1,443 2,258 5301-4188 Employee Benefits 2,682 2,600 1,518 2,600 2,730 5301-4189 Medicare Benefits 303 288 176 288 297 Personal Services 25,136 25,459 14,348 25,459 27,546 5301-4200 Contract Services 5301-4201 Contract Serv/Private 10,000 30,000 0 10,000 10,000 Contract Services 10,000 30,000 0 10,000 10,000 5301-4300 Materials/Supplies/Other 5301-4305 Office Oper Supplies 0 1,500 0 1,500 1,500 Materials/Supplies/Other 0 1,500 0 1,500 1,500 5301-5400 Equipment/Furniture 5301-5499 Non -Capitalized Assets 0 156,560 31,968 156,560 0 Equipment/Fumiture 0 156,560 31,968 156,560 0 Source Redctn/Recycle Element 35,136 213,519 46,316 193,519 39,046 115 This page left intentionally blank 116 0 a� a s as ell a a a a a Se INS al NO MINI 011 IS r r This page left intentionally blank 118 CITY MANAGER DEPARTMENT INFORMATION SYSTEMS DIVISION SOURCE OF FUNDS: EQUIPMENT REPLACEMENT FUND 2004-2005 BUDGET DEPARTMENT DESCRIPTION: Information Systems is responsible for the City's data processing needs such as: computer equipment, software applications, hardware equipment, personal computers, training, telephone data lines, support services for hardware and software. OBJECT CODES 4102 REGULAR SALARIES Information Systems Technician 2.00 2.00 POSITION SUMMARY CITY MANAGER AUTHORIZED RECOMMENDED 03-04 04-05 TOTAL 2.00 2.00 OBJECT CODE EXPLANATIONS OBJECT ACCOUNT EXPLANATION CODES TITLE 4201 Contract Services, Private Internet -Web Host and Posting $10,285 Verizon Internet 10,716 Contract Software Maintenance and Licenses: Eden - Financial System 27,158 Civica Web Site Content Management 33,020 Upgraded Power Park - Parking Citations 13,970 Printer Maintenance 8,810 Accela, Officelink and Workflow 17,186 Prosum - Network Support 14,400 MS Select Agreement 8,000 Business License System 2,800 OSPIus - Phone Call Accounting System 2,023 CLASS - Recreation Classes and Econnect 5,850 Datavault - Offsite Tape Storage 2,575 Symantec E-mail Security, Spam Prevention 4,528 Prosum - Anti -Virus Software 1,200 Crystal Reports Maintenance 449 Cisco - Fire Wall Technical Support 1,200 Aether - Fire System Maintenance 880 Business Computing - Animal Licenses 650 Quadrant - Cash Register 850 Websense Internet Filter 2,400 Backup Software Maintenance 850 Phone Maintenance 300 Pager Service 40 Total $170,140 119 CITY MANAGER DEPARTMENT INFORMATION SYSTEMS DIVISION SOURCE OF FUNDS: EQUIPMENT REPLACEMENT FUND 2004-2005 BUDGET OBJECT CODE EXPLANATIONS (Continued) OBJECT ACCOUNT EXPLANATION CODES TITLE 5402 Equipment - More Than $1,000 Replacement of Computers and Printers per Computer Replacement Schedule in Appendix $14,398 120 715 Equipment Replacement Fund 1206 Information Systems City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 1206-4100 Personal Services 1206-4102 Regular Salaries 106,336 113,856 66,416 113,856 117,840 1206-4111 Accrual Cash In 10,469 3,156 2,409 3,156 6,151 1206-4180 Retirement 7,860 8,528 4,975 8,528 13,420 1206-4188 Employee Benefits 8,928 9,488 5,616 9,488 10,999 1206-4189 Medicare Benefits 1,579 1,650 998 1,650 1,709 Personal Services 135,172 136,678 80,414 136,678 150,119 1206-4200 Contract Services 1206-4201 Contract Serv/Private 145,640 137,165 67,442 122,765 170,140 Contract Services 145,640 137,165 67,442 122,765 170,140 1206-4300 Materials/Supplies/Other 1206-4304 Telephone 4,505 5,884 1,963 4,857 5,371 1206-4305 Office Oper Supplies 6,220 4,500 4,358 5,000 8,716 1206-4309 Maintenance Materials 4,602 4,500 4,191 5,500 8,382 1206-4315 Membership 0 300 0 300 300 1206-4317 Conference/Training 2,143 45,000 4,909 5,909 9,700 1206-4396 Insurance User Charges 2,552 4,535 2,646 4,535 4,834 Materials/Supplies/Other 20,022 64,719 18,067 26,101 37,303 12064900 Depreciation 12064901 Depreciation/Mach/Equipment 94,396 61,137 0 94,396 94,396 Depreciation 94,396 61,137 0 94,396 94,396 1206-5400 Equipment/Fumiture 1206-5401 Equip -Less Than $1,000 395 4,800 2,101 4,800 0 1206-5402 Equip -More Than $1,000 (3,572) 91,666 63,186 91,666 14,398 Equipment/Fumiture (3,177) 96,466 65,287 96,466 14,398 Information Systems 392,053 496,165 231,210 476,406 466,356 121 This page left intentionally blank 122 PROSPECTIVE EXPENDITURES 123 PROSPECTIVE EXPENDITURES DEPARTMENT SOURCE OF FUNDS: GENERAL FUND 2004-2005 BUDGET DEPARTMENT DESCRIPTION: This account is designed to provide funds to cover unanticipated expenses or opportunities that arise during the fiscal year. In past years, this account has provided funds to assist in meeting the overall work plan of the City or a particular department OBJECT ACCOUNT CODES TITLE 4322 Unclassified OBJECT CODE EXPLANATIONS EXPLANATION Funds for Unanticipated Expenses $112,207 124 001 General Fund 1214 Prospective Expenditures 1214-4300 Materials/Supplies/Other 1214-4322 Unclassified Materials/Supplies/Other Prospective Expenditures City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 0 416,363 0 128,488 112207 0 416,363 0 128,488 112207 0 416,363 0 128,488 112,207 125 This page left intentionally blank 126 CITY PROSECUTOR 127 CITY PROSECUTOR DEPARTMENT SOURCE OF FUNDS: GENERAL FUND 2004-2005 BUDGET DEPARTMENT DESCRIPTION: : The City Prosecutor is the legal counsel for criminal matters and interacts with the Police Department regarding potential cases. The Code Enforcement Prosecutor is the legal counsel for criminal zoning violations and bootleg enforcement actions. OBJECT CODE EXPLANATIONS OBJECT ACCOUNT EXPLANATION CODES TITLE 4201 Contract Services, Private Prosecutor Services $110,400 Code Enforcement Prosecutor 21,600 Dispute Resolution Services 8.000 Total $140,000 128 001 General Fund 1132 City Prosecutor 11324100 Personal Services 11324188 Employee Benefits Personal Services City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 4,053 4,479 2,585 4,479 4,928 4,053 4,479 2,585 4,479 4,928 1132-4200 Contract Services 1132-4201 Contract Serv/Private 109,362 143,400 62,632 140,000 140,000 Contract Services 109,362 143,400 62,632 140,000 140,000 1132-4300 Materials/Supplies/Other 1132-4304 Telephone 83 125 52 125 125 1132-4305 Office Oper Supplies 186 600 0 200 200 1132-4315 Membership 0 100 150 150 150 1132-4317 Conference/Training 32 1,250 217 500 500 Materials/Supplies/Other 301 2,075 419 975 975 City Prosecutor 113,716 149,954 65,636 145,454 145,903 129 This page left intentionally blank 130 1 1 SIM a IS N M a N N UM M N M_ N / a MS I r CITY TREASURER DEPARTMENT SOURCE OF FUNDS: GENERAL FUND 2004-2005 BUDGET DEPARTMENT DESCRIPTION: It is the responsibility of the Treasurer to receive and keep safely all money coming into the City (California Government Code 41001). It is the duty of the Treasurer to deposit those public funds in accordance with applicable laws, and to pay out money on warrants and demands made upon the City. The City Treasurer is required to submit a monthly report accounting for all receipts, disbursements, and cash balances of the City. OBJECT CODES 4102 REGULAR SALARIES Deputy City Treasurer TOTAL 4112 PART-TIME/TEMPORARY City Treasurer TOTAL GRAND TOTAL POSITION SUMMARY CITY MANAGER AUTHORIZED RECOMMENDED 03-04 04-05 0.50 0.50 0.50 0.50 1.00 1.00 1.50 1.00 1.00 1.50 OBJECT CODE EXPLANATIONS OBJECT ACCOUNT EXPLANATION CODES TITLE 4201 Contract Services, Private Safekeeping $3,500 Bank Service Charges 14,676 Office Machine Maintenance 26 Phone Maintenance 195 Total $18,397 132 001 General Fund 1141 City Treasurer 1141-4100 1141-4102 1141-4106 1141-4111 11414112 11414180 11414188 1141-4189 Personal Services Regular Salaries Regular Overtime Accrual Cash In Part Time/Temporary Retirement Employee Benefits Medicare Benefits Personal Services 1141-4200 Contract Services 1141-4201 Contract Serv/Private 1141-4300 1141-4304 1141-4305 1141-4315 1141-4317 1141-4390 1141-4396 Contract Services Materials/Supplies/Other Telephone Office Oper Supplies Membership Conference/Training Computer Replacement Chrgs Insurance User Charges Materials/Supplies/Other City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2002-03 Expended 2003-04 Total Budget 2003-04 Expend YTD (Thru Jan) 2003-04 Year End Estimate 2004-05 Dept Request 21,129 22,944 13,183 22,944 24,132 0 110 0 110 0 516 51 0 51 176 15,906 15,912 9,279 15,912 16,464 2,771 2,911 1,682 2,911 4,623 10,613 11,272 6,649 11,272 12,615 538 564 326 564 589 51,473 53,764 31,119 53,764 58,599 16,604 22,584 9,256 18,345 18,397 16,604 22,584 9,256 18,345 18,397 765 821 397 815 821 2,211 2,240 1,403 2,062 2,098 120 120 0 120 120 265 1,123 1,068 1,138 1,140 10,964 8,595 5,012 8,595 7,851 1,888 2,224 1,295 2,224 2,188 16,213 15,123 9,175 14,954 14,218 City Treasurer 84,290 91,471 49,550 87,063 91,214 133 This page left intentionally blank 134 MN_ N M M r M MI MIS — r E r M Ma i r E I COMMUNITY DEVELOPMENT DEPARTMENT BUILDING & SAFETY/CODE ENFORCEMENT DIVISION SOURCE OF FUNDS: GENERAL FUND 2004-2005 BUDGET DEPARTMENT DESCRIPTION: The primary function of the Building & Safety Division is to enforce construction standards for the safeguarding of life, health, and property through field inspection and the checking of construction drawings for compliance with codes, zoning, use location, occupancy, materials and structural soundness. POSITION SUMMARY OBJECT CODES 4102 REGULAR SALARIES Community Development Director Senior Building Inspector Building Inspector Code Enforcement Officer Clerk Typist CITY MANAGER AUTHORIZED RECOMMENDED 03-04 04-05 0.50 1.00 2.00 0.50 1.00 0.50 1.00 2.00 0.50 1.00 TOTAL 5.00 5.00 4112 PART-TIME/TEMPORARY Clerk Assistant TOTAL GRAND TOTAL 0.50 0.50 0.50 0.50 5.50 5.50 OBJECT CODE EXPLANATIONS OBJECT ACCOUNT CODES TITLE 4201 Contract Services, Private EXPLANATION Plan Check $168,710 Plan Archive/Microfiche 2,000 Temporary Clerical ServiceNacations 1,168 Phone Maintenance 330 Total $172,208 5401 Equipment — Less Than $1,000 Replacement Fax Machine $450 136 001 General Fund 4201 Community Dev/Building City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 4201-4100 Personal Services 4201-4102 Regular Salaries 269,622 311,201 150,547 311,201 325,492 4201-4111 Accrual Cash In 4,370 3,584 1,241 3,584 4,833 4201-4112 PartTime/Temporary 14,797 8,643 17,842 30,368 8,643 4201-4180 Retirement 20,529 23,152 11,361 23,152 36,828 4201-4188 Employee Benefits 32,729 32,050 19,728 32,050 35,596 4201-4189 Medicare Benefits 4,515 4,519 2,938 4,519 4,723 Personal Services 346,562 383,149 203,657 404,874 416,115 4201-4200 Contract Services 4201-4201 Contract Serv/Private 105,160 302,094 162,060 302,094 172,208 Contract Services 105,160 302,094 162,060 302,094 172,208 4201-4300 Materials/Supplies/Other 4201-4304 Telephone 2,336 2,675 1,526 2,675 2,675 4201-4305 Office Oper Supplies 6,011 6,000 4,212 6,000 6,600 4201-4315 Membership 195 1,970 315 1,970 1,970 4201-4317 Conference/Training 2,095 3,500 940 3,500 3,500 4201-4390 Computer Replacement Chrgs 33,651 41,165 24,017 41,165 32,381 4201-4395 Equip Replacement Charges 12,921 13,121 7,651 13,121 19,530 4201-4396 Insurance User Charges 15,833 23,181 13,524 23,181 25,006 Materials/Supplies/Other 73,042 91,612 52,185 91,612 91,662 4201-5400 Equipment/Fumiture 4201-5401 Equip -Less Than $1,000 Equipment/Fumiture 0 0 0 0 450 0 0 0 0 450 Community DevBuilding 524,764 776,855 417,902 798,580 680,435 137 COMMUNITY DEVELOPMENT DEPARTMENT PLANNING DIVISION SOURCE OF FUNDS: GENERAL FUND 2004-2005 BUDGET DEPARTMENT DESCRIPTION: The Planning Division is involved with six main areas of responsibilities which are the keys to forming the direction of the City; advance planning; current planning; zoning; research; environmental assessment; and administration including grant programs, e.g., transportation. The Division is also the primary administrative liaison to the Planning Commission. POSITION SUMMARY CITY MANAGER OBJECT AUTHORIZED RECOMMENDED CODES 03-04 04-05 4102 REGULAR SALARIES Community Development Director 0.34 0.371 Senior Planner 0.71 0.832 Planning Associate 1.00 1.00 Planning Assistant 1.00 1.00 Code Enforcement Officer 0.50 0.50 Administrative Assistant 0.80 0.81' TOTAL 4.35 4112 PART-TIME/TEMPORARY Planning Intern Planning/Building Technician TOTAL 4.51 0.50 0.50 0.00 0.50° 0.50 1.00 GRAND TOTAL 4.85 5.51 ' Eliminate Community Development Block Grant Administration 2 Eliminate Community Development Block Grant Administration, Reduce Dial -A -Ride Administration 3 Reduce Dial -A -Ride Administration 4 Part-Ume Technician for Zone Check Plans OBJECT CODE EXPLANATIONS OBJECT ACCOUNT CODES TITLE 4201 Contract Services, Private EXPLANATION 300' Noticing, Public Hearings $29,750 Planning Commission Minutes Secretary 8,640 Temporary Clerical ServiceNacations 5,072 Plan Archive/Microfiche 2,000 Zoning/General Plan Map Updating 500 Phone Maintenance 205 Total $46,167 138 001 General Fund 4101 Community Dev/Planning City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 4101-4100 Personal Services 4101-4102 Regular Salaries 244,391 290,113 140,427 290,113 308,026 4101-4111 Accrual Cash In 11,942 4,028 1,142 4,028 6,503 4101-4112 Part Time/Temporary 3,354 8,060 2,958 8,060 28,060 4101-4180 Retirement 19,815 24,102 11,640 24,102 38,924 4101-4188 Employee Benefits 29,488 39,079 17,652 39,079 38,675 4101-4189 Medicare Benefits 4,040 4,708 2,521 4,708 4,987 Personal Services 313,030 370,090 176,340 370,090 425,175 4101-4200 Contract Services 4101-4201 Contract Serv/Private 56,147 46,157 20,859 46,157 46,167 Contract Services 56,147 46,157 20,859 46,157 46,167 4101-4300 Materials/Supplies/Other 4101-4304 Telephone 1,081 1,000 441 1,000 1,000 4101-4305 Office Oper Supplies 6,024 7,000 2,389 7,000 7,700 4101-4315 Membership 1,457 1,360 0 1,360 1,360 4101-4317 Conference/Training 817 8,120 476 8,120 8,120 4101-4390 Computer Replacement Chrgs 24,640 26,705 15,582 26,705 20,316 4101-4396 Insurance User Charges 11,218 12,052 7,028 12,052 12,687 Materials/Supplies/Other 45,237 56,237 25,916 56,237 51,183 Community Dev/Planning 414,414 472,484 223,115 472,484 522,525 139 COMMUNITY DEVELOPMENT DEPARTMENT PLANNING DIVISION COMMUNITY DEVELOPMENT BLOCK GRANT GENERAL ADMINISTRATION SOURCE OF FUNDS: COMMUNITY DEVELOPMENT BLOCK GRANT FUND 2004-2005 BUDGET DEPARTMENT DESCRIPTION: This department accounts for all costs associated with the general administration of the Community Development Block Grant Program. Costs include personnel costs for training, mileage and other non -project specific costs. OBJECT CODE EXPLANATIONS OBJECT ACCOUNT CODES TITLE 4201 Contract Services, Private EXPLANATION Contract Planner to Administer Program $11,000 140 140 Community Dev Block Grant Fund 4707 CDBG Program General Admin 4707-4100 Personal Services 4707-4102 Regular Salaries 4707-4180 Retirement 4707-4188 Employee Benefits 4707-4189 Medicare Benefits Personal Services City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 1,192 8,967 0 0 0 106 672 0 0 0 228 841 0 0 0 16 129 0 0 0 1,542 10,609 0 0 0 4707-4200 Contract Services 4707-4201 Contract Serv/Private 10,691 0 6,163 11,400 11,000 Contract Services 10,691 0 6,163 11,400 11,000 4707-4300 Materials/Supplies/Other 4707-4317 Training/Conference 88 1,000 0 200 300 Materials/Supplies/Other 88 1,000 0 200 300 CDBG Program General Admin 12,321 11,609 6,163 11,600 11,300 141 COMMUNITY DEVELOPMENT DEPARTMENT PLANNING DIVISION - COMMUTER EXPRESS PARTICIPATION SOURCE OF FUNDS: PROPOSITION A FUND 2004-2005 BUDGET DEPARTMENT DESCRIPTION: This Commuter Express Program (Line 438) is currently operated by the City of Los Angeles encompassing four jurisdictions: City of Los Angeles, City of Hermosa Beach, City of Manhattan Beach, and Culver City, which offers freeway express service to downtown Los Angeles. Total ridership for 2002-03 was 25,500. OBJECT CODES 4102 REGULAR SALARIES Administrative Assistant TOTAL POSITION SUMMARY CITY MANAGER AUTHORIZED RECOMMENDED 03-04 04-05 0.02 0.02 0.02 0.02 OBJECT CODE EXPLANATIONS OBJECT ACCOUNT EXPLANATION CODES TITLE 4251 Contract Services, Government City of Los Angeles, Commuter Express (Freeway Express Service) $9,654 142 145 Proposition A Fund 3408 Commuter Express 3408-4100 Personal Services 3408-4102 Regular Salaries Personal Services 3408-4200 Contract Services 3408-4251 Contract Service/Govt Contract Services Commuter Express City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 1,235 1,365 733 1,365 1,448 1,235 1,365 733 1,365 1,448 7,930 9,104 0 9,104 9,654 7,930 9,104 0 9,104 9,654 9,165 10,469 733 10,469 11,102 143 COMMUNITY DEVELOPMENT DEPARTMENT PLANNING DIVISION - DIAL -A -RIDE SOURCE OF FUNDS: PROPOSITION A FUND 2004-2005 BUDGET DEPARTMENT DESCRIPTION: The Dial -A -Ride program, a joint venture program between the cities of Hermosa Beach and Redondo Beach, is a public curb -to -curb transit service available to residents of Redondo Beach and Hermosa Beach and serving the areas of Redondo Beach and Hermosa Beach and selected satellite points. Total ridership for 2002-03 was 69,508; Hermosa Beach ridership was 8,552. POSITION SUMMARY OBJECT CODES 4102 REGULAR SALARIES Community Development Director Senior Planner Administrative Assistant CITY MANAGER AUTHORIZED RECOMMENDED 03-04 04-05 0.09 0.19 0.18 TOTAL 0.46 ' Reduce program administration 2 Reduce program administration 0.09 0.17' 0.172 0.43 OBJECT CODE EXPLANATIONS OBJECT ACCOUNT CODES TITLE 4251 Contract Services, Government EXPLANATION City's Share of the Cost in Conjunction with $233,448 City of Redondo Beach Transit Service 144 145 Proposition A Fund 3401 Dial A Ride City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 3401-4100 Personal Services 3401-4102 Regular Salaries 28,659 32,235 17,923 32,235 34,255 Personal Services 28,659 32,235 17,923 32,235 34,255 3401-4200 Contract Services 3401-4251 Contract ServicelGovt 216,719 217,094 57,233 217,094 233,448 Contract Services 216,719 217,094 57,233 217,094 233,448 3401-4300 Materials/Supplies/Other 3401-4305 Office Oper Supplies 188 850 9 850 850 Materials/Supplies/Other 188 850 9 850 850 Dial A Ride 245,566 250,179 75,165 250,179 268,553 145 This page left intentionally blank 146 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 COMMUNITY RESOURCES/CABLE TV 147 This page left intentionally blank 148 I I I I I 1 I I I I 1 11 I I COMMUNITY RESOURCES/CABLE TV DEPARTMENT SOURCE OF FUNDS: GENERAL FUND I2004-2005 BUDGET DEPARTMENT DESCRIPTION: The Community Resources Department plans and implements recreational, I cultural and social service programs and special events in the City's parks, beaches and public facilities. The Department also manages the Community Center, Civic Theatre, Clark Building and other recreational facilities which provide rental and lease space for classes, meetings, social events and non-profit organizations. The I Department serves as staff support for the Parks, Recreation and Community Resources Advisory Commission. Cable TV is responsible for franchise administration, contract negotiations, filming City Council, Planning Commission, Parks and Recreation Commission, and Public Works Commission meetings, administering cable advisory board, servicing of citizen complaints, monitoring legislation and industry practices, standards and Itechnology. POSITION SUMMARY CITY MANAGER OBJECT AUTHORIZED RECOMMENDED CODES 03-04 04-05 I4102 REGULAR SALARIES Director 1.00 1.00 Recreation Supervisor 1.96 1.96 Administrative Assistant 1.00 1.00 Clerk Typist 1.00 1.00 ITOTAL 4.96 4.96 4112 PART-TIME/TEMPORARY Camera Operator 1.00 1.00 Theatre Technician 2.00 2.00 Recreation Leader 7.00 7.00 Seasonal Recreation Leader 6.00 6.00 ITOTAL 16.00 16.00 GRAND TOTAL 20.96 20.96 I/ OBJECT CODE EXPLANATIONS t OBJECT ACCOUNT EXPLANATION CODES TITLE 4201 Contract Services, Private Roller Hockey/Softball Officials $13,000 Online Recreation Registration Maintenance 4,700 I MasterCardNisa Charges 5,010 Theatre Technicians 5,000 Excursions 10,000 I Office Machine Maintenance 650 Scholarships 1,500 Pager Service 450 Phone Maintenance 370 ITotal $40,680 i 149 COMMUNITY RESOURCES/CABLE TV DEPARTMENT SOURCE OF FUNDS: GENERAL FUND 2004-2005 BUDGET OBJECT CODE EXPLANATIONS (Continued? OBJECT ACCOUNT EXPLANATION CODES TITLE 4221 Contract Recreation Classes Recreational Class Instructors (Paid from Fees in Contract Recreation Class Revenue Account) 5401 Equipment, Less Than $1,000 Three Replacement Street Banners $197,000 $3,000 150 1 1 1 1 1 1 1 1 1 1 T 1 1 1 1 M 1 1 001 General Fund 4601 Community Resources City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 4601-4100 Personal Services 4601-4102 Regular Salaries 237,727 328,433 107,961 183,533 331,460 4601-4106 Regular Overtime 1,752 2,700 2,130 2,830 2,700 4601-4111 Accrual Cash In 49,268 10,082 0 10,082 22,936 4601-4112 PartTime/Temporary 131,397 140,000 90,887 130,000 130,000 4601-4180 Retirement 17,987 24,285 8,084 13,746 36,809 4601-4188 Employee Benefits 26,450 42,421 9,224 15,876 40,630 4601-4189 Medicare Benefits 9,566 17,003 6,484 14,903 14,796 Personal Services 474,147 564,924 224,770 370,970 579,331 4601-4200 Contract Services 4601-4201 Contract Serv/Private 108,234 105,830 88,876 100,000 40,680 4601-4221 Contract Rec Classes/Programs 188,032 202,369 117,336 197,000 197,000 Contract Services 296,266 308,199 206,212 297,000 237,680 4601-4300 Materials/Supplies/Other 4601-4302 Advertising 26,480 28,500 9,330 28,500 28,500 4601-4304 Telephone 8,982 9,220 5,038 9,220 9,220 4601-4305 Office Oper Supplies 9,306 9,000 5,118 9,000 9,000 4601-4308 Program Materials 26,637 41,431 20,444 26,850 17,000 4601-4309 Maintenance Materials 1,843 2,000 172 2,000 2,000 4601-4315 Membership 1,049 1,100 982 1,100 1,100 4601-4317 Conference/Training 4,916 5,600 1,750 5,000 5,000 4601-4319 Special Events 5,892 5,108 2,817 2,817 0 4601-4390 Computer Replacement Chrgs 53,795 49,861 29,085 49,861 44,945 4601-4395 Equip Replacement Charges 14,047 12,222 7,133 12,222 15,925 4601-4396 Insurance User Charges 32,027 42,920 25,039 42,920 40,892 Materials/Supplies/Other 184,974 206,962 106,908 189,490 173,582 4601-5400 Equipment/Fumiture 4601-5401 Equip -Less Than $1,000 11,235 11,473 1,055 10,000 3,000 4601-5402 Equip -More Than $1,000 8,227 1,677 0 1,677 0 Equipment/Fumiture 19,462 13,150 1,055 11,677 3,000 Community Resources 974,849 1,093,235 538,945 869,137 993,593 151 COMMUNITY RESOURCES DEPARTMENT RECREATION TRANSPORTATION SOURCE OF FUNDS: PROP A FUND 2004-2005 BUDGET DEPARTMENT DESCRIPTION: Provides transportation for recreation activities. OBJECT CODES 4102 REGULAR SALARIES Recreation Supervisor TOTAL POSITION SUMMARY CITY MANAGER AUTHORIZED RECOMMENDED 03-04 04-05 0.04 0.04 0.04 0.04 OBJECT CODE EXPLANATIONS OBJECT ACCOUNT CODES TITLE 4201 Contract Services, Private EXPLANATION Recreation Transportation for Excursions $21,400 152 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 145 Proposition A Fund 3409 Recreation Transportation City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 3409-4100 Personal Services 3409-4102 Regular Salaries 1,783 2,842 707 1,800 3,124 Personal Services 1,783 2,842 707 1,800 3,124 3409-4200 Contract Services 3409-4201 Contract Serv/Private 16,726 21,400 11,141 21,400 21,400 Contract Services 16,726 21,400 11,141 21,400 21,400 Recreation Transportation 18,509 24,242 11,848 23,200 24,524 153 This page left intentionally blank 154 se la r as a a a 'I Sr a a s i a s e r it NO 1 FINANCE DEPARTMENT ADMINISTRATION DIVISION SOURCE OF FUNDS: GENERAL FUND 2004-2005 BUDGET DEPARTMENT DESCRIPTION: The Finance Administration division of the Finance Department is responsible for the City's financial and accounting activities including financial reporting, payroll, and accounts payable/receivable. The Department assists the City Manager with the annual operating and capital improvement budgets and provides support services to the operating departments. POSITION SUMMARY 1 CITY MANAGER III OBJECT AUTHORIZED RECOMMENDED CODES 03-04 04-05 4102 REGULAR SALARIES 1 Finance Director 0.85 0.85 Accounting Supervisor 1.00 1.00 Administrative Assistant 0.85 0.8511 Senior Account Clerk 2.50 2.50 TOTAL 5.20 5.20 OBJECT CODE EXPLANATIONS OBJECT ACCOUNT EXPLANATION . CODES TITLE 4201 Contract Services, Private Independent Audit Services $23,225 Property Tax Auditing 5,000 State Controllers & Street Reports 4,300 Sales Tax Auditing Services 4,000 Mandated Costs Flat Fee 4,000 Phone Maintenance 475 Comprehensive Annual Financial Report (CAFR ) Application Fee 450 Budget Awards Application Fee 275 Overlapping Debt statement (CAFR) 350 Laser Check Signature Change 188 Office Machine Maintenance 100 Utility User Tax (UUT) Audit Legal Service 5,000 Utility User Tax (UUT) Audit Services 5,000 Budget Awards Application Fee (CSMFO) 25 Check Encoder Annual Maintenance 980 Express Mail Services 150 California Society of Municipal Finance t Officers CAFR Awards Application Fee 35 Total $53,553 1 1 156 1 1 1 1 1 1 r 1 1 1 1 1 1 1 1 1 r 1 1 001 General Fund 1202 Finance Administration City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 1202-4100 Personal Services 1202-4102 Regular Salaries 306,860 323,034 189,758 322,650 336,718 1202-4106 Regular Overtime 16 550 0 0 581 1202-4111 Accrual Cash In 21,629 18,998 15,077 18,998 22,145 1202-4180 Retirement 22,714 23,928 14,057 23,879 37,939 1202-4188 Employee Benefits 38,695 40,810 23,771 40,979 43,942 1202-4189 Medicare Benefits 2,228 2,290 1,366 2,328 2,407 Personal Services 392,142 409,610 244,029 408,834 443,732 1202-4200 Contract Services 1202-4201 Contract ServlPrivate 169,030 109,968 46,958 111,394 53,553 1202-4251 Contract Service/Govt 0 2,987 2,987 3,410 0 Contract Services 169,030 112,955 49,945 114,804 53,553 1202-4300 Materials/Supplies/Other 1202-4304 Telephone 1,997 2,200 1,023 2,010 2,200 1202-4305 Office Oper Supplies 10,659 9,763 5,834 9,538 9,913 1202-4315 Membership 330 330 310 335 350 1202-4317 Conference/Training 7,613 5,729 4,106 4,021 6,267 1202-4390 Computer Replacement Chrgs 35,608 48,219 28,126 48,219 37,031 1202-4395 Equip Replacement Charges 5,655 5,608 3,269 5,608 0 1202-4396 Insurance User Charges 14,752 16,538 9,646 16,538 16,671 Materials/Supplies/Other 76,614 88,387 52,314 86,269 72,432 1202-5400 Equipment/Fumiture 1202-5401 Equip -Less Than $1,000 EquipmentlFumiture 146 0 0 0 0 146 0 0 0 0 Finance Administration 637,932 610,952 346,288 609,907 569,717 157 FINANCE DEPARTMENT CASHIER DIVISION SOURCE OF FUNDS: PARKING FUND 2004-2005 BUDGET DEPARTMENT DESCRIPTION: This division of the Finance Department serves as the City's Cashier for incoming revenue. The division is responsible for the sale and record keeping for business licenses, animal licenses, various parking permits (preferential resident permits, daily permits, contractor's permits, temporary guest permits for the impacted beach area and driveway permits), bus passes and cash keys for use in the parking meters. Additionally, the division processes all parking citation payments and maintains the parking citation records. OBJECT CODES 4102 REGULAR SALARIES Finance Director Administrative Assistant Citation Records Administrator Account Clerk TOTAL POSITION SUMMARY CITY MANAGER AUTHORIZED RECOMMENDED 03-04 04-05 0.15 0.15 1.00 4.00 0.15 0.15 1.00 4.00 5.30 5.30 OBJECT CODE EXPLANATIONS OBJECT ACCOUNT EXPLANATION CODES TITLE 4201 Contract Services Private MasterCardNisa Service Charges $16,008 Office Machine Maintenance 90 Fax Machine Maintenance 275 Motor Vehicle Registration Retrieval 3,462 Phone Maintenance 228 Total $20,063 158 I I I r I 1 I I 1 I I r I I I I' I i I I I I I V I I I I 110 Parking Fund 1204 Finance Cashier City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 1204-4100 Personal Services 1204-4102 Regular Salaries 251,253 263,881 149,762 257,039 273,397 1204-4106 Regular Overtime 0 500 0 250 500 1204-4111 Accrual Cash In (453) 6,076 1,121 6,076 4,042 1204-4180 Retirement 18,756 __ ___19,717 11,190 19,207 31,062 1204-4188 Employee Benefits 34,009 36,451 22,087 39,200 44,826 1204-4189 Medicare Benefits 2,469 2,564 1,494 2,564 2,658 Personal Services 306,034 329,189 185,654 324,336 356,485 1204-4200 Contract Services 1204-4201 Contract Serv/Private 13,915 66,684 19,005 64,598 20,063 Contract Services 13,915 66,684 19,005 64,598 20,063 1204-4300 Materials/Supplies/Other 1204-4304 Telephone 1,939 2,201 972 1,944 1,944 1204-4305 Office Oper Supplies 20,434 23,503 15,992 23,468 25,605 1204-4315 Membership 50 150 100 150 175 1204-4317 Conference/Training 255 4,386 1,914 2,989 4,044 1204-4390 Computer Replacement Chrgs 58,680 67,879 39,599 67,879 54,430 1204-4396 Insurance User Charges 9,423 10,446 6,090 10,446 11,122 Materials/Supplies/Other 90,781 108,565 64,667 106,876 97,320 1204-4900 Depreciation 1204-4901 Depreciation/Mach/Equip Depreciation 1,015 850 0 850 850 1,015 850 0 850 850 Finance Cashier 411,745 505,288 269,326 496,660 474,718 159 FINANCE DEPARTMENT CASHIER DIVISION - BUS PASS SUBSIDY SOURCE OF FUNDS: PROPOSITION A FUND 2004-2005 BUDGET DEPARTMENT DESCRIPTION: Using Proposition A funds, the City subsidizes the sale of bus passes to Hermosa Beach residents. Passes are available to students, senior citizens, and disabled persons in the Cashier Division of the Finance Department OBJECT CODE EXPLANATIONS OBJECT ACCOUNT EXPLANATION CODES TITLE 4251 Contract Services, Government Bus Pass Subsidy $1,000 160 I I i I I I I I I I I I I I I 145 Proposition A Fund 3403 Bus Pass Subsidy City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 3403-4200 Contract Services 3403-4251 Contract Service/Govt 740 1,200 272 1,000 1,000 Contract Services 740 1,200 272 1,000 1,000 Bus Pass Subsidy 740 1,200 272 1,000 1,000 161 FINANCE DEPARTMENT LOWER PIER AVENUE ADMINISTRATIVE CHARGE MYRTLE AVENUE ADMINISTRATIVE CHARGE & LOMA DRIVE ADMINISTRATIVE CHARGE SOURCE OF FUNDS: LOWER PIER AVENUE REDEMPTION FUND, MYRTLE AVENUE ASSESSMENT FUND & LOMA DRIVE ASSESSMENT FUND 2004-2005 BUDGET DEPARTMENT DESCRIPTION: The fiscal agent agreements, in connection with the Lower Pier Avenue Improvement District, Myrtle Avenue Utility Undergrounding District (97-1) and the Loma Drive Utility Undergrounding District (97-2), require that the City establish these accounts for the payment of all on-going fees and charges that arise in connection with the administration of the assessments. OBJECT ACCOUNT CODES TITLE OBJECT CODE EXPLANATIONS EXPLANATION Lower Pier Avenue Administrative Charge 4201 Contract Services, Private Assessment Administration Fees $1,807 Myrtle Avenue Administrative Charge 4201 Contract Services, Private Assessment Administration Fees $5,861 Loma Drive Administrative Charge 4201 Contract Services, Private Assessment Administration Fees $6,355 162 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 r 1 136 Lower Pier Admin Exp Fund 1219 Administrative Charges 1219-4200 Contract Services 1219-4201 Contract Serv/Private Contract Services City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 1,733 1,763 895 1,763 1,807 1,733 1,763 895 1,763 1,807 Administrative Charges 1,733 1,763 895 1,763 1,807 137 Myrtle Dist Admin Exp Fund 1219 Administrative Charges 1219-4200 Contract Services 12194201 Contract Serv/Private Contract Services 5,619 5,718 3,093 5,718 5,861 5,619 5,718 3,093 5,718 5,861 Administrative Charges 5,619 5,718 3,093 5,718 5,861 138 Loma Dist Admin Exp Fund 1219 Administrative Charges 1219-4200 Contract Services 1219-4201 Contract Serv/Private 5,849 6,200 3,284 6,200 6,355 Contract Services 5,849 6,200 3,284 6,200 6,355 Administrative Charges 5,849 6,200 3,284 6,200 6,355 163 This page left intentionally blank 164 1 LO SI sI sit sM Si st ss ISM 11011 a 41111 r wr Mt a ,� FIRE DEPARTMENT SOURCE OF FUNDS: GENERAL FUND 2004-2005 BUDGET DEPARTMENT DESCRIPTION: The function of the Fire Department is to protect life and property within the City from fires, explosions and natural disasters. The Fire Department conducts fire and life -safety inspections; enforces codes and ordinances; apprehends and assists in the prosecution of arson; investigates, gathers and preserves evidence; and provides public education. The Fire Department provides basic to advanced life support and transport of emergency medical incidents ranging from first aid to life-threatening or traumatic injuries. The -Fire Department also administers the City's Hazardous Material Plan and Emergency Preparedness Program. OBJECT CODES 4102 NON -SWORN POSITIONS Administrative Assistant POSITION SUMMARY CITY MANAGER AUTHORIZED RECOMMENDED 03-04 04-05 1.00 1.00 TOTAL 1.00 1.00 SWORN POSITIONS Fire Chief 1.00 1.00 Assistant Fire Chief 1.00 1.00 Captain 3.00 3.00 Engineer 6.00 6.00 Firefighter/Paramedic 8.00 8.00 Firefighter 1.00 1.00 TOTAL 20.00 20.00 4112 PART-TIME/TEMPORARY Reserve Firefighter 26.00 26.00 TOTAL 26.00 26.00 GRAND TOTAL 47.00 47.00 OBJECT CODE EXPLANATIONS OBJECT ACCOUNT CODES TITLE 4201 Contract Services, Private EXPLANATION Nurse Educator $20,837 Uninterrupted Power Source Systems Maintenance 1,124 Annual Fit Test (Respiratory Protection Program) 1,800 Fire Information Support Services 3,500 Office Machine Maintenance 222 166 FIRE DEPARTMENT SOURCE OF FUNDS: GENERAL FUND 2004-2005 BUDGET OBJECT CODE EXPLANATIONS (Continued) OBJECT ACCOUNT EXPLANATION CODES TITLE 4201 Contract Services, Private Annual Ladder Testing and Repair 2,000 Website Hosting Fees and Maintenance 1,400 Phone Maintenance 1 387 Total $32,270 4251 Contract Services, Government South Bay Regional Communications Dispatching $38,800 Area G Disaster Preparedness 2,676 Air Filling Station Fee/Breathing Apparatus 300 Total $41,776 5401 Equipment - Less Than $1,000 Miscellaneous Computer Hardware $900 Accessories, Printers, Speakers, Keyboards Scott Half Face Piece Respirators for Arson Investigation (12) 300 Helmet Fronts (4) 250 Replacement of Accountability Helmet Designators 200 Digital Camcorder for Arson Investigator and Training 800 Emergency Medical Services Suction Machine 500 Emergency Medical Services Oxygen Bags 300 Emergency Medical Services Thermometers 350 Small Trauma Bags 210 Arson Investigator Helmets (5) 450 Firefighter Safety Turnout Gloves (14) 364 Carbon Hoods Worn with Turnouts 490 Safety Goggles (5) 250 Utility Gloves (24) 225 Flashlights 200 Disposable Safety Ear Plugs (2 Cases) 60 Replacement Chains for Chain Saws 640 Alpha Rescue Blades Used for Auto Extrication and Forcible Entry 900 167 FIRE DEPARTMENT SOURCE OF FUNDS: GENERAL FUND 2004-2005 BUDGET OBJECT CODE EXPLANATIONS (Continued' OBJECT ACCOUNT EXPLANATION CODES TITLE Tempest Upgrade Kit for Chain Saw 380 Shove Knives for Auto Extrication and Forcible Entry 150 Dura Crib Step Chocks Used at Vehicle Accidents and for Auto Extrication 300 Life Safety Rescue Rope 200 Rapid Intervention Crew Air Pack Bag 220 Class "A" Foam for Extinguishing Fire 250 Required Hot Shield Filters Used on Strike Team Assignment (12) 936 Apparatus Tailboard Hose Deployment System and Topside Tie Downs 150 Embroidery for Equipment and Clothing 450 Replacement Face Pieces for SCBA Masks 720 Replacement Arson Investigator Boots (3) 375 Total $11,520 5402 Equipment More Than $1,000 Replacement Automatic External Defibrilators (2) $5,000 Firefighter Safety Turnout Jackets and Pants (7) 8,400 Repairs/Modifications to Existing Safety Turnouts 2,500 Safety Turnout Boots (12) 2,472 Complete Self Contained Breathing 7,200 Apparatus Air Paks (2) Replacement Carbon Bottle Air Cylinders 1.400 Total $26,972 168 1 1 1 1 1 001 General Fund 2201 Fire City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 2201-4100 Personal Services 2201-4102 Regular Salaries 1,544,382 1,707,286 941,834 1,614,665 1,739,619 2201-4106 Regular Overtime 242,068 249,235 174,151 298,562 309,012 2201-4108 FLSA Overtime 129,690 139,367 103,611 177,629 183,846 2201-4111 Accrual Cash In 167,508 281,043 36,208 281,043 148,338 2201-4112 PartTime/Temporary 41,750 41,000 27,500 41,000 41,000 2201-4119 Fitness Incentive 8,150 8,400 4,750 8,400 8,400 2201-4180 Retirement 322,080 518,460 313,863 518,460 763,166 2201-4187 Uniform Allowance 13,191 12,000 7,766 12,000 12,000 2201-4188 Employee Benefits 200,577 198,821 113,466 198,821 222,671 2201-4189 Medicare Benefits 21,606 15,299 13,442 15,299 27,998 Personal Services 2,691,002 3,170,911 1,736,591 3,165,879 3,456,050 2201-4200 Contract Services 2201-4201 Contract Serv/Private 25,892 39,412 17,896 39,412 32,270 2201-4251 Contract Service/Govt 60,740 2,776 3,250 2,776 41,776 Contract Services 86,632 42,188 21,146 42,188 74,046 2201-4300 Materials/Supplies/Other 2201-4304 Telephone 12,699 15,672 6,929 11,000 11,550 2201-4305 Office Oper Supplies 11,162 11,066 3,862 11,066 11,066 2201-4309 Maintenance Materials 20,974 21,000 10,377 21,000 21,000 2201-4314 Uniforms 0 5,978 2,706 5,978 5,600 2201-4315 Membership 3,612 4,239 2,375 4,239 3,370 2201-4317 Conference/Training 35,535 34,275 15,924 34,275 34,275 2201-4390 Computer Replacement Chrgs 12,591 36,007 21,007 36,007 33,451 2201-4395 Equip Replacement Charges 88,451 125,952 73,472 125,952 143,246 2201-4396 Insurance User Charges 195,467 230,326 134,358 230,326 239,308 Materials/Supplies/Other 380,491 484,515 271,010 479,843 502,866 2201-5400 Equipment/Fumiture 2201-5401 Equip -Less Than $1,000 5,308 1,230 1,216 1,230 11,520 2201-5402 Equip -More Than $1,000 27,997 12,249 7,472 12,249 26,972 Equipment/Fumiture 33,305 13,479 8,688 13,479 38,492 Fire 3,191,430 3,711,093 2,037,435 3,701,389 4,071,454 169 FIRE DEPARTMENT FIRE PROTECTION SOURCE OF FUNDS: FIRE PROTECTION FUND 2004-2005 BUDGET DEPARTMENT DESCRIPTION: Revenue from fire flow fees provides funds to upgrade the fire protection system. OBJECT.CODE EXPLANATIONS OBJECT ACCOUNT EXPLANATION CODES TITLE 5402 Equipment- More Than $1,000 Office Workstation Furniture—Administrative Office and Captain's Office $1,469 Office Workstation Furniture - Fire Prevention Area, Including Chairs (4) 15,348 Office Workstation Furniture for Fire Chief and Assistant Chief Offices 20.174 Total $36,991 170 180 Fire Protection Fund 2202 Fire Protection City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 2202-5400 Equipment/Furniture 2202-5401 Equip -Less Than $1,000 0 5,179 2,306 5,179 0 2202-5402 Equip -More Than $1,000 0 78,074 23,393 78,074 36,991 Equipment/Fumiture 0 83,253 25,699 83,253 36,991 Fire Protection 0 83,253 25,699 83,253 36,991 171 This page left intentionally blank 172 i 1 PERSONNEL M r r a ma a a a a a ■v a Es as a a a mim am no so PERSONNEL DEPARTMENT SOURCE OF FUNDS: GENERAL FUND 2004-2005 BUDGET DEPARTMENT DESCRIPTION: The Personnel Department is responsible for recruitment, testing, training, labor relations (contract negotiations), and employee benefits. This department serves as staff liaison for the Civil Service Board. The Personnel Director also serves as the City's Risk Manager. POSITION SUMMARY OBJECT CODES 4102 REGULAR SALARIES Personnel and Risk Management Director Personnel Assistant TOTAL CITY MANAGER AUTHORIZED RECOMMENDED 03-04 04-05 0.50 0.50 0.50 0.50 1.00 1.00 OBJECT ACCOUNT CODES TITLE OBJECT CODE EXPLANATIONS EXPLANATION 4201 Contract Services, Private Legal Services Recruitment: Advertising Oral Boards Written Exams Background Checks Recruitment Flyers Employee Service Pins Phone Maintenance Office Machine Maintenance Total $35,000 2,500 500 4,000 1,000 1,000 1,300 320 55 $45,675 4251 Contract Services, Government Employee Appeals $5,000 Applicant Fingerprinting 1,000 South Bay Cities' Council Of Governments Salary Survey Update 1,000 Total $7,000 174 001 General Fund 1203 Personnel City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 1203-4100 Personal Services 1203-4102 Regular Salaries 78,106 80,710 48,966 80,710 83,460 1203-4111 Accrual Cash In 1,966 2,938 0 2,938 2,285 1203-4180 Retirement 5,693 5,888 5,940 5,888 9,265 1203-4188 Employee Benefits 38,331 40,658 18,946 40,658 39,629 1203-4189 Medicare Benefits 1,171 1,197 726 1,197 1,212 Personal Services 125,267 131,391 74,578 131,391 135,851 1203-4200 Contract Services 1203-4201 Contract Serv/Private 87,089 64,675 21,247 44,675 45,675 1203-4251 Contract Service/Govt 1,663 7,000 0 5,000 7,000 Contract Services 88,752 71,675 21,247 49,675 52,675 1203-4300 Materials/Supplies/Other 1203-4304 Telephone 1,426 1,470 732 1,470 1,885 1203-4305 Office Oper Supplies 3,578 5,500 1,142 3,500 4,000 1203-4315 Membership 579 820 579 820 820 1203-4317 Conference/Training 10,298 14,900 5,603 12,900 15,300 1203-4320 Medical Exams 7,903 17,575 4,507 8,000 14,100 1203-4390 Computer Replacement Chrgs 11,354 21,435 12,502 21,435 20,134 1203-4396 Insurance User Charges 4,008 4,513 2,632 4,513 4,597 Materials/Supplies/Other 39,146 66,213 27,697 52,638 60,836 Personnel 253,165 269,279 123,522 233,704 249,362 175 PERSONNEL DEPARTMENT AUTO/PROPERTY/BONDS SOURCE OF FUNDS: INSURANCE FUND 2004-2005 BUDGET DEPARTMENT DESCRIPTION: This account reflects premium charges for the purchase of the City's insurance coverage for (1) all high-value vehicles, (2) property, and (3) required public officials bonds as specified in the Municipal Code. There are no salaries charged to this account. The City's Risk Manager is responsible for purchase of the required coverage. OBJECT CODES 4201 4324 OBJECT CODE EXPLANATIONS ACCOUNT EXPLANATION TITLE Contract Services, Private Claims/Settlements Property Insurance Premium $28,500 Auto Physical Damage (Includes Comprehensive and Collision Coverage for All High Value Vehicles) 12,500 Bond Premiums City Treasurer (Annual) 400 Finance Director (Annual) 400 Blanket Public Employee Bond (Year 1 of 3) 428 City Clerk (Year 2 of 4) 136 City Manager (Year 3 of 3) 347 Notary Bonds (4, Staggered 4 Year Terms) 38 Oil and Gas Well (Year 3 of 3) 125 Total $42,874 Claims and Settlement Expenses $10,000 176 705 Insurance Fund 1210 Auto/Property/Bonds City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 1210-4200 Contract Services 1210-4201 Contract Serv/Private 36,194 50,640 38,363 45,000 42,874 Contract Services 36,194 50,640 38,363 45,000 42,874 1210.4300 Materials/Supplies/Other 1210-4324 Claims/Settlements 0 10,000 0 0 10,000 Materials/Supplies/Other 0 10,000 0 0 10,000 Auto/Property/Bonds 36,194 60,640 38,363 45,000 52,874 177 PERSONNEL DEPARTMENT AIR QUALITY MANAGEMENT DISTRICT (AQMD) I EMISSION CONTROL PROGRAM SOURCE OF FUNDS: AB 2766 AIR QUALITY DEVELOPMENT FUND 2004-2005 BUDGET DEPARTMENT DESCRIPTION: Funds received from AB 2766/AQMD Emission Control Bill are deposited in the Air Quality Development Fund since they require separate accounting. Programs which reduce mobile source emissions are eligible for funding from these monies. OBJECT CODE EXPLANATIONS OBJECT ACCOUNT EXPLANATION CODES TITLE 4327 AQMD Incentives Employee Incentives for Participation in Program (Ride -share, Walking, Bicycling) $1,000 178 $ I N I 152 Air Quality Mgmt Dist Fund 3701 Emission Control City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 3701-4300 Materials/Supplies/Other 3701-4327 AQMD Incentives 775 1,000 430 900 1,000 Materials/Supplies/Other 775 1,000 430 900 1,000 3701-5400 Equipment/Fumiture 3701-5403 Vehicles 17,997 0 0 0 0 Equipment/Fumiture 17,997 0 0 0 0 Emission Control 18,772 1,000 430 900 1,000 179 PERSONNEL DEPARTMENT GENERAL APPROPRIATIONS SOURCE OF FUNDS: GENERAL FUND 2004-2005 BUDGET DEPARTMENT DESCRIPTION: General Appropriations provides secretarial support services for all City departments. Purchases of central stores office supplies are made from this account; charges are then made to individual departments as use occurs. Also, services that benefit all departments (i.e., maintenance of copiers and the postage meter, etc.) are paid from this account. OBJECT CODES 4102 REGULAR SALARIES Secretary TOTAL POSITION SUMMARY CITY MANAGER AUTHORIZED RECOMMENDED 03-04 04-05 1.00 1.00 1.00 1.00 OBJECT ACCOUNT CODES TITLE OBJECT CODE EXPLANATIONS EXPLANATION 4201 Contract Services, Private Phone Maintenance $23 Office Machine Maintenance 13 Total $36 180 001 General Fund 1208 General Appropriations City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 1208-4100 Personal Services 1208-4102 Regular Salaries 38,952 42,261 24,513 42,261 45,870 1208-4111 Accrual Cash In 357 4,134 0 4,134 3,515 1208-4180 Retirement 2,918 3,319 1,836 3,319 5,224 1208-4188 Employee Benefits 8,705 9,363 5,517 9,363 10,496 1208-4189 Medicare Benefits 565 643 355 643 665 Personal Services 51,497 59,720 32,221 59,720 65,770 1208-4200 Contract Services 1208-4201 Contract Serv/Private Contract Services 9,560 8,234 4,213 8,125 36 9,560 8,234 4,213 8,125 36 1208-4300 Materials/Supplies/Other 1208-4304 Telephone 132 150 49 150 150 1208-4305 Office Oper Supplies (25,339) (31,000) (11,283) (19,342) (20,000) 1208-4390 Computer Replacement Chrgs 8,584 14,014 8,176 14,014 20,630 1208-4396 Insurance User Charges 2,055 2,246 1,309 2,246 2,351 Materials/Supplies/Other (14,568) (14,590) (1,749) (2,932) 3,131 General Appropriations 46,489 53,364 34,685 64,913 68,937 181 PERSONNEL DEPARTMENT LIABILITY INSURANCE SOURCE OF FUNDS: INSURANCE FUND 2004-2005 BUDGET DEPARTMENT DESCRIPTION: The Liability Insurance account reflects charges for the purchase and maintenance of the City's liability insurance. Processing of claims filed against the City, administration of the City's contract with the liability claims administrator, litigation management, and safety programming is the responsibility of the Risk Manager. POSITION SUMMARY OBJECT CODES 4102 REGULAR SALARIES Personnel and Risk Management Director Personnel Assistant TOTAL CITY MANAGER AUTHORIZED RECOMMENDED 03-04 04-05 0.25 0.25 0.25 0.25 0.50 0.50 OBJECT CODE EXPLANATIONS OBJECT ACCOUNT EXPLANATION CODES TITLE 4201 Contract Services, Private Claims Administration Contract $12,000 Independent Cities Risk Management Authority Liability Insurance Premium 240,000 Supplemental Risk Premium 73.000 Total $325,000 4324 Claims/Settlements Claims and Settlement Expenses $350,000 The City carries excess liability insurance and maintains a self-insured retention (S.I.R.) level of $250,000. 182 705 Insurance Fund 1209 Liability Insurance 1209-4100 Personal Services 1209-4102 Regular Salaries 1209-4111 Accrual Cash In 1209-4180 Retirement 1209-4188 Employee Benefits 1209-4189 Medicare Benefits Personal Services City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 39,053 40,355 24,483 40,355 41,730 (1,970) 2,556 0 2,556 1,933 2,846 2,944 1,788 2,944 4,633 5,458 5,635 3,258 5,635 5,837 586 598 363 598 606 45,973 52,088 29,892 52,088 54,739 1209-4200 Contract Services 1209-4201 Contract Serv/Private 224,074 290,000 287,742 287,742 325,000 Contract Services 224,074 290,000 287,742 287,742 325,000 1209-4300 Materials/Supplies/Other 1209-4305 Office Oper Supplies 102 500 81 100 500 1209-4315 Membership 330 345 100 345 350 1209-4317 Conference/Training 0 3,200 0 1,000 3,200 1209-4324 Claims/Settlements 596,842 350,000 96,324 200,000 350,000 Materials/Supplies/Other 597,274 354,045 96,505 201,445 354,050 Liability Insurance 867,321 696,133 414,139 541,275 733,789 183 PERSONNEL DEPARTMENT UNEMPLOYMENT INSURANCE SOURCE OF FUNDS: INSURANCE FUND 2004-2005 BUDGET DEPARTMENT DESCRIPTION: The Unemployment Insurance account funds unemployment insurance benefits paid to eligible claimants. The Risk Manager is responsible for claims review and appeals of claims. The City is charged for the actual amount of unemployment insurance benefits paid to eligible ex-employees. (Individual Reimbursement Account Method) OBJECT CODE EXPLANATIONS OBJECT ACCOUNT EXPLANATION CODES TITLE 4186 Unemployment Benefits Unemployment Insurance Benefits Paid to Eligible Claimants $10,000 184 705 Insurance Fund 1215 Unemployment 1215-4100 Personal Services 1215-4186 Unemployment Claims Personal Services City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 2,552 10,000 80 1,000 10,000 2,552 10,000 80 1,000 10,000 Unemployment 2,552 10,000 80 1,000 10,000 185 PERSONNEL DEPARTMENT WORKERS' COMPENSATION SOURCE OF FUNDS: INSURANCE FUND 2004-2005 BUDGET DEPARTMENT DESCRIPTION: Costs associated with industrial injuries and the purchase of excess workers' compensation insurance are charged to this account. The Risk Manager is responsible for administering the contract for third party claims administration and coordination of medical management and legal defense. POSITION SUMMARY OBJECT CODES 4102 REGULAR SALARIES Personnel and Risk Management Director Personnel Assistant TOTAL CITY MANAGER AUTHORIZED RECOMMENDED 03-04 04-05 0.25 0.25 0.25 0.25 0.50 0.50 OBJECT CODE EXPLANATIONS OBJECT ACCOUNT CODES TITLE 4201 Contract Services, Private 4251 Contract Services, Government 4324 Claims/Settlements EXPLANATION Claims Administration $28,250 Excess Premiums 62.000 Total $90,250 California Self Insurance Assessment Fee $5,500 Claims and Settlement Expenses $500,000 The City carries Excess Workers' Compensation Insurance above a Self -Insured Retention (S.I.R.) level of $350,000. 186 705 Insurance Fund 1217 Workers' Compensation City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 1217-4100 Personal Services 1217-4102 Regular Salaries 39,053 40,355 24,483 40,355 41,730 1217-4111 Accrual Cash In (1,970) 2,556 0 2,556 1,933 1217-4180 Retirement 2,847 2,944 1,788 2,944 4,633 1217-4188 Employee Benefits 5,458 5,636 3,258 5,636 5,837 1217-4189 Medicare Benefits 586 598 363 598 606 Personal Services 45,974 52,089 29,892 52,089 54,739 1217-4200 Contract Services 1217-4201 Contract Serv/Private 96,569 88,500 72,132 88,500 90,250 1217-4251 Contract Service/Govt 3,330 5,000 0 5,000 5,500 Contract Services 99,899 93,500 72,132 93,500 95,750 1217-4300 Materials/Supplies/Other 1217-4305 Office Oper Supplies 31 500 20 100 500 1217-4317 Training/Conference 0 2,500 0 500 2,500 1217-4324 Claims/Settlements 473,475 500,000 437,987 520,000 500,000 Materials/Supplies/Other 473,506 503,000 438,007 520,600 503,000 Workers' Compensation 619,379 648,589 540,031 666,189 653,489 187 This page left intentionally blank 188 1 0 a CO r 1111111 MO _ ea— a s NIB A NM— W IS I a — M r all This page left intentionally blank 190 POLICE DEPARTMENT SOURCE OF FUNDS: GENERAL FUND 2004-2005 BUDGET DEPARTMENT DESCRIPTION: The Police Department is responsible for preserving the peace, preventing crime and disorder by protecting life and property and the personal safety within the community through the enforcement of state laws and city ordinances, education and community services, all of which are accomplished by giving due consideration to efficient, economical, and timely operations. POSITION SUMMARY CITY MANAGER OBJECT AUTHORIZED RECOMMENDED CODES 03-04 04-05 4102 NON -SWORN POSITIONS Records Administrator 1.00 0.00' Secretary 1.00 1.00 Police Service Officer Supervisor 1.00 2.002 Police Service Officer 7.00 7.00 Court Liaison 1.00 1.00 Crime Scene Investigator 1.00 1.00 TOTAL 12.00 12.00 SWORN POSITIONS Police Chief 1.00 Captain 1.00 Lieutenant 1.00 Sergeant 7.00 Police Officer 27.00 TOTAL 4112 PART-TIME/TEMPORARY Reserve TOTAL GRAND TOTAL Eliminate Position 2 Promote Police Service Officer to Police Service Officer Supervisor 3 Fund one officer with Asset Forfeiture Funds for one year 4 Eliminate Program 37.00 1.00 1.00 1.00 7.00 26.003 36.00 20.00 0.004 20.00 69.00 0.00 48.00 OBJECT CODE EXPLANATIONS OBJECT ACCOUNT CODES TITLE 4201 Contract Services, Private EXPLANATION Uninterrupted Power Source Systems Maintenance $1,686 Office Machine Maintenance 810 Medical Services -Sexual Assault Response Team (SART) 11,000 Statewide Prisoner Transportation 2,000 191 I POLICE DEPARTMENT ' SOURCE OF FUNDS: GENERAL FUND I 2004-2005 BUDGET 1 I OBJECT CODE EXPLANATIONS (Continuedi I OBJECT ACCOUNT EXPLANATION CODES TITLE 4201 Contract Services, Private Background Investigations and Polygraph 2,500 1 Range Training and Equipment 15,000 Medical Waste Disposal 650 Document Shredding Services 2,100 Phone Maintenance 3,436 Tiburon Records Management System, Annual Maintenance 35,000 , South Bay Youth Project 3.000 4251 Contract Services, Government Total $77,182 Fingerprint/Motor Vehicle/Booking Fees $4,000 ' South Bay Regional Communications Center, Police Dispatch Services 310.400 5401 Equipment — Less Than $1,000 Total $314,400 , Replacement Batteries for Uninterrupted Power Source $1,200 I I I I 1 I 192 1 001 General Fund 2101 Police City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 2101-4100 Personal Services 2101-4102 Regular Salaries 2,947,210 3,140,148 1,727,593 2,961,588 3,222,230 2101-4105 Special Duty Pay 55,985 57,432 34,419 59,004 54,704 2101-4106 Regular Overtime 197,726 268,000 115,944 210,000 210,000 2101-4111 AccrualCashln 687,142 378,857 472,079 378,857 548,354 2101-4117 Shift Differential 5,523 6,482 2,655 4,600 6,157 2101-4118 Training Officer 12,294 9,700 588 5,300 5,872 2101-4180 Retirement 905,519 1,075,854 637,251 1,075,854 1,408,803 2101-4187 Uniform Allowance 41,285 30,400 16,022 27,500 29,700 2101-4188 Employee Benefits 298,560 357,957 180,271 503,874 529,582 2101-4189 Medicare Benefits 40,181 37,092 24,155 37,092 34 555 Personal Services 5,191,425 5,361,922 3,210,977 5,263,669 6,049,957 2101-4200 Contract Services 2101-4201 Contract Serv/Private 55,261 305,477 38,921 266,826 77,182 2101-4251 Contract Service/Govt 418,672 35,250 27,605 28,783 314,400 Contract Services 473,933 340,727 66,526 295,609 391,582 2101-4300 Materials/Supplies/Other 2101-4304 Telephone 58,484 50,000 35,558 61,000 60,000 2101-4305 Office Oper Supplies 33,468 19,885 9,241 16,000 18,000 2101-4306 Prisoner Maintenance 9,324 7,500 3,835 7,500 7,500 2101-4307 Radio Maintenance 3,034 3,500 1,372 3,500 3,500 2101-4309 Maintenance Materials 4,313 4,600 1,882 4,600 4,600 2101-4312 Travel Expense , POST 8,202 10,000 412 2,000 5,000 2101-4313 Travel Expense, STC 4,660 2,600 1,374 2,600 2,600 2101-4314 Uniforms 0 14,800 3,176 9,000 13,000 2101-4315 Membership 1,115 2,205 520 1,600 1,750 2101-4317 Conference/Training 11,849 22,475 7,257 13,000 18,200 2101-4390 Computer Replacement Chrgs 27,141 31,263 18,235 31,263 37,086 2101-4395 Equip Replacement Charges 287,374 297,550 173,565 297,550 231,211 2101-4396 Insurance User Charges 584,702 631,543 368,396 631,543 635,134 Materials/Supplies/Other 1,033,666 1,097,921 624,823 1,081,156 1,037,581 2101-5400 EquipmenUFumiture 2101-5401 Equip -Less Than $1,000 0 397 396 396 1,200 2101-5402 Equip -More Than $1,000 0 35,903 0 3,397 0 EquipmenUFumiture 0 36,300 396 3,793 1,200 Police 6,699,024 6,836,870 3,902,722 6,644,227 7,480,320 193 POLICE DEPARTMENT C.O.P.S. PROGRAM SOURCE OF FUNDS: SUPPLEMENTAL LAW ENFORCEMENT FUND 2004-2005 BUDGET DEPARTMENT DESCRIPTION: The Citizen's Option for Public Safety (COPS) program, established by the state legislature in fiscal year 1996-97, provides funding for local agencies for the purpose of ensuring public safety. Funds must be used for front line municipal police services and must supplement and not supplant existing funding. OBJECT CODES 4251 5401 5402 5601 OBJECT CODE EXPLANATIONS ACCOUNT TITLE Contract Services, Government Equipment - Less Than $1,000 Equipment - More Than $1,000 Buildings EXPLANATION Special Event Security $10,000 Equipment for Volunteers in Policing Program $5,000 Digital Patrol Car Camera System $40,000 Range Training Equipment, Turning Target System 5.000 Total $45,000 Remodel Men's Locker Room $25,000 Radio Site (Hermosa View) Infrastructure Improvements 35,000 Remodel Two Storage Rooms in Police Department (Downstairs) 12.000 Total $72,000 194 153 Supp Law Enf Sery Fund (SLESF) 2106 C.O.P.S. Program City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 2106-4200 Contract Services 2106-4201 Contract Sery/Private 2,032 30,000 3,115 3,115 0 2106-4251 Contract Services/Govt 11,122 12,000 5,644 5,644 10,000 Contract Services 13,154 42,000 8,759 8,759 10,000 2106-5400 Equipment/Fumiture 2106-5401 Equip -Less Than $1,000 3,961 12,000 915 12,000 5,000 2106-5402 Equip -More Than $1,000 63,287 68,000 0 68,000 45,000 2106-5403 Vehicles 0 0 0 9,622 10,000 Equipment/Fumiture 67,248 80,000 915 89,622 60,000 2106-5600 Buildings/Improvements 2106-5601 Buildings 2106-5602 Imprvmnts Other Than Bldgs Buildings/Improvements 0 0 0 0 72,000 0 0 980 980 0 0 0 980 980 72,000 C.O.P.S. Program 80,402 122,000 10,654 99,361 142,000 195 This page left intentionally blank 196 POLICE DEPARTMENT COMMUNITY SERVICES DIVISION SOURCE OF FUNDS: PARKING FUND 2004-2005 BUDGET DEPARTMENT DESCRIPTION: The Community Services Division is responsible for the enforcement of Municipal and California Vehicle Codes, servicing parking complaints, assisting in directing traffic, maintaining and operating parking meters. The Community Services Department is also responsible for servicing animal problems throughout the City, responding to complaints, caring for injured animals, patrolling for potential problems (i.e. prevent animal nuisance), and enforcement of Municipal and State laws. POSITION SUMMARY OBJECT CODES 4102 NON -SWORN POSITIONS Field Supervisor Meter Specialist Community Services Officer Meter Maintenance Technician Administrative Review Investigator TOTAL SWORN POSITIONS Police Lieutenant TOTAL 4112 PART-TIME/TEMPORARY Hearing Officer CITY MANAGER AUTHORIZED RECOMMENDED 03-04 04-05 2.00 1.00 7.00 1.00 1.00 12.00 1.00 1.00 2.00 1.00 7.00 1.00 1.00 12.00 1.00 1.00 1.00 1.00 TOTAL 1.00 1.00 GRAND TOTAL 14.00 14.00 OBJECT CODE EXPLANATIONS OBJECT ACCOUNT EXPLANATION CODES TITLE 4201 Contract Services, Private Animal Disposal $3,420 Emergency Veterinary Service, After Hours 400 Vector Control - Bee Removal 2,550 Animal Hospital Emergency Veterinary Service 1,000 Phone Maintenance 615 Office Machine Maintenance 250 Refunds of Towing Expenses 1.600 Total $9,835 197 POLICE DEPARTMENT COMMUNITY SERVICES DIVISION SOURCE OF FUNDS: PARKING FUND 2004-2005 BUDGET OBJECT CODE EXPLANATIONS (Continued) OBJECT ACCOUNT EXPLANATION CODES TITLE 4251 Contract Services, Government Los Angeles County Animal Shelter Costs $1,800 South Bay Regional Communications Center, Dispatch Services 38,800 Total $40,600 5401 Equipment Less Than $1,000 Animal Cages and Traps $200 '198 110 Parking Fund 3302 Community Services City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 3302-4100 Personal Services 3302-4102 Regular Salaries 609,939 661,188 376,503 661,188 675,668 3302-4106 Regular Overtime 3,533 6,000 656 3,500 4,000 3302-4111 Accrual Cash In 36,643 34,863 15,599 34,863 41,214 3302-4112 PartTime/Temporary 5,364 9,216 2,670 5,000 6,912 3302-4117 Shift Differential 4,888 5,000 2,996 5,136 5,325 3302-4118 Field Training Officer 0 500 0 0 500 3302-4180 Retirement 71,293 84,990 46,756 84,990 122,205 3302-4187 Uniform Allowance 5,756 5,880 3,430 5,880 5,880 3302-4188 Employee Benefits 73,486 82,693 50,084 82,693 96,017 3302-4189 Medicare Benefits 4,492 4,311 3,321 4,311 5,918 Personal Services 815,394 894,641 502,015 887,561 963,639 3302-4200 Contract Services 3302-4201 Contract Serv/Private 9,282 16,581 4,559 10,000 9,835 3302-4251 Contract Services/Govt 48,277 1,800 908 1,800 40,600 Contract Services 57,559 18,381 5,467 11,800 50,435 3302-4300 Materials/Supplies/Other 3302-4304 Telephone 3,337 3,000 1,704 3,000 3,000 3302-4305 Office Oper Supplies 2,885 9,500 692 5,000 5,000 3302-4307 Radio Maintenance 0 1,600 425 1,000 1,000 3302-4309 Maintenance Materials 12,314 14,151 14,369 14,369 14,000 3302-4314 Uniforms 0 3,000 761 2,000 2,000 3302-4315 Membership 0 375 0 375 375 3302-4317 Conference/Training 3,628 6,750 1,915 3,500 6,850 3302-4390 Computer Replacement Chrgs 33,472 56,641 33,040 56,641 58,801 3302-4395 Equip Replacement Charges 88,074 83,339 48,615 83,339 66,688 3302-4396 Insurance User Charges 92,570 102,065 59,535 102,065 111,167 Materials/Supplies/Other 236,280 280,421 161,056 271,289 268,881 3302-4900 Depreciation 3302-4901 Depreciation/Mach/Equip 2,795 1,705 0 2,795 2,795 3302-4903 Depreciation/Bldgs 1,600 1,185 0 1,600 1,600 Depreciation 4,395 2,890 0 4,395 4,395 3302-5400 Equipment/Fumiture 3302-5401 Equip -Less Than $1,000 0 500 161 161 200 Equipment/Furniture 0 500 161 161 200 Community Services 1,113,628 1,196,833 668,699 1,175,206 1,287,550 199 POLICE DEPARTMENT COMMUNITY SERVICES DIVISION - CROSSING GUARD PROGRAM SOURCE OF FUNDS: GENERAL FUND 2004-2005 BUDGET DEPARTMENT DESCRIPTION: The Crossing Guard Program, administered by the Community Services Division, is responsible for the administration of the contract which provides crossing guard services to the children of Hermosa Beach. OBJECT CODE EXPLANATIONS OBJECT ACCOUNT EXPLANATION CODES TITLE 4201 Contract Services, Private Crossing Guard Service Contract $62,210 200 1 City of Hermosa Beach ' Department Expenditure Detail Preliminary Budget 2004-05 ' 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept ' Expended Budget (Thru Jan) Estimate Request I 001 General Fund 2102 Crossing Guard I 2102-4200 Contract Services 2102-4201 ContractServ/Private 54,247 61,888 26,487 61,888 62,210 ' Contract Services 54,247 61,888 26,487 61,888 62,210 Crossing Guard 54,247 61,888 26,487 61,888 62,210 1 1 1 1 1 1 1 1 1 1 1 201 POLICE DEPARTMENT DIAL -A -TAXI PROGRAM SOURCE OF FUNDS: PROPOSITION A FUND 2004-2005 BUDGET DEPARTMENT DESCRIPTION:: The Dial -a -Taxi Program provides service to seniors and disabled residents of Hermosa Beach and Redondo Beach. Eligible residents purchase taxi vouchers which are good for one-way trips to selected satellite points. (The Dial -a -Taxi Program was implemented in March, 2002) OBJECT CODE EXPLANATIONS OBJECT ACCOUNT EXPLANATION CODES TITLE 4201 Contract Services, Private Cost of Taxi Vouchers $25,000 202 145 Proposition A Fund 3404 Dial -A -Taxi Program City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 3404-4200 Contract Services 3404-4201 Contract Serv/Private 28,927 25,000 13,155 23,000 25,000 Contract Services 28,927 25,000 13,155 23,000 25,000 Dial -A -Taxi Program 28,927 25,000 13,155 23,000 25,000 203 POLICE DEPARTMENT L. A. IMPACT SOURCE OF FUNDS: ASSET FORFEITURE FUND 2004-2005 BUDGET DEPARTMENT DESCRIPTION: L. A. Impact is a regional crime suppression team that targets drug trafficking and other major felons. The team is made up of officers of the police departments of Los Angeles County. OBJECT CODES 4102 SWORN POSITIONS Police Officer TOTAL POSITION SUMMARY CITY MANAGER AUTHORIZED RECOMMENDED 03-04 04-05 0.00 1.00 0.00 1.00 204 170 Asset Seizure/Forft Fund 2103 L. A. Impact 2103-4100 Personal Services 2103-4102 Regular Salaries 2103-4105 Special Duty Pay 2103-4180 Retirement 2103-4187 Uniform Allowance 2103-4188 Employee Benefits 2103-4189 Medicare Benefits Personal Services 2103-5400 Equipment/Furniture 2103-5403 Vehicles Equipment/Furniture L. A. Impact City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 0 0 0 0 70,152 0 0 0 0 5,256 0 0 0 0 38,088 0 0 0 0 700 0 0 0 0 10,115 0 0 0 0 1,104 0 0 0 0 125,415 0 0 0 16,000 0 0 0 16,000 0 0 0 0 0 16,000 125,415 205 1 POLICE DEPARTMENT TASKFORCE FOR REGIONAL AUTOTHEFT PREVENTION (TRAP) SOURCE OF FUNDS: TASKFORCE FOR REGIONAL AUTHOTHEFT PREVENTION 2004-2005 BUDGET DEPARTMENT DESCRIPTION: Funds provided by a $1 fee on vehicle registration implemented by the Los Angeles County Board of Supervisors for a program to deter, investigate and prosecute vehicle theft in Los Angeles County. POSITION SUMMARY 1 CITY MANAGER OBJECT AUTHORIZED RECOMMENDED CODES 03-04 04-05 4102 REGULAR SALARIES Police Officer 1.00 1.00 1 TOTAL 1.00 1.00 156 Taskforce for Reg Autotheft Prev (TRAP) 2115 T.R.A.P. Taskforce City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 2115-4100 Personal Services 2115-4102 Regular Salaries 20,808 64,424 36,413 62,099 64,296 2115-4105 Special Duty Pay 1,703 5,112 2,979 5,112 5,256 2115-4106 Regular Overtime 3,937 38,000 2,265 5,000 5,000 2115-4180 Retirement 7,536 27,401 15,984 27,401 35,157 2115-4187 Uniform Allowance 233 700 408 700 700 2115-4188 Employee Benefits 3,481 11,574 6,182 10,763 11,792 2115-4189 Medicare Benefits 330 989 623 1,031 1,092 Personal Services 38,028 148,200 64,854 112,106 123,293 2115-4300 Materials/Supplies/Other 2115-4326 Prior Year Expense Materials/Supplies/Other 0 0 (97) (97) 0 0 0 (97) (97) 0 T.R.A.P. Taskforce 38,028 148,200 64,757 112,009 123,293 207 This page left intentionally blank 208 PUBLIC WORKS 209 PUBLIC WORKS DEPARTMENT ADMINISTRATION AND ENGINEERING DIVISION SOURCE OF FUNDS: GENERAL FUND 2004-2005 BUDGET DEPARTMENT DESCRIPTION: The administration function coordinates and blends the efforts of all divisions of the Public Works Department in accomplishing the directives of the City Council and City Manager; includes engineering and management of capital improvement projects. OBJECT CODES POSITION SUMMARY CITY MANAGER AUTHORIZED RECOMMENDED 03-04 04-05 4102 REGULAR SALARIES Director 0.10 0.10 Assistant Engineer 1.00 1.00 Associate Engineer 1.00 1.00 Public Works Inspector 0.60 0.60 Administrative Assistant 1.00 1.00 Senior Clerk Typist 0.70 0.70 TOTAL 4.40 4.40 84% of Assistant Engineer and Associate Engineer and 20% of Senior Clerk Typist salaries are charged to Capital Improvement Projects. OBJECT CODE EXPLANATIONS OBJECT ACCOUNT CODES TITLE 4201 Contract Services, Private EXPLANATION Engineering Consultant $9,200 Phone Maintenance 2,299 Copy Services - Public Works Commission 9,000 Pager Service 360 Office Machine Maintenance 192 Secretarial Services - Public Works Commission 4.800 Total $25,851 210 001 General Fund 4202 Public Works Administration City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 4202-4100 Personal Services 4202-4102 Regular Salaries 125,940 144,781 86282 144,781 147,822 4202-4106 Regular Overtime 1,278 5,000 1,413 3,000 5,000 4202-4111 Accrual Cash In 9,499 4,064 2,309 4,064 5,361 4202-4180 Retirement 9,470 11,515 6,454 11,515 16,781 4202-4187 Uniform Allowance 5,141 0 0 0 0 4202-4188 Employee Benefits 15,259 19,070 10,758 19,070 18,885 4202-4189 Medicare Benefits 1,959 2,190 1,314 2,190 2,145 Personal Services 168,546 186,620 108,530 184,620 195,994 4202-4200 Contract Services 4202-4201 Contract Serv/Private Contract Services 9,198 41,241 3,247 41,241 25,851 9,198 41,241 3,247 41,241 25,851 4202-4300 Materials/Supplies/Other 4202-4304 Telephone 16,625 17,600 10,414 17,600 17,600 4202-4305 Office Oper Supplies 12,627 11,500 5,821 11,500 7,500 4202-4314 Uniforms 0 8,000 2,911 8,000 8,000 4202-4315 Membership 1,094 1,500 806 1,500 1,500 4202-4317 Conference/Training 5,294 10,900 6,178 7,500 7,500 4202-4390 Computer Replacement Chrgs 53,168 49,332 28,777 49,332 81,843 4202-4395 Equip Replacement Charges 12,720 12,596 7,350 12,596 15,144 4202-4396 Insurance User Charges 57,175 66,729 38,927 66,729 70,434 Materials/Supplies/Other 158,703 178,157 101,184 174,757 209,521 4202-5400 Equipment/Fumiture 4202-5401 Equip -Less Than $1,000 Equipment/Furniture 699 1,850 1,412 1,850 0 699 1,850 1,412 1,850 0 Public Works Administration 337,146 407,868 214,373 402,468 431,366 211 PUBLIC WORKS DEPARTMENT BEVERAGE RECYCLING GRANT SOURCE OF FUNDS: GRANTS FUND 2004-2005 BUDGET DEPARTMENT DESCRIPTION: Funds received from the State of California, Department of Conservation are used for approved beverage container recycling and/or litter clean up activities. OBJECT CODES 4251 ACCOUNT TITLE OBJECT CODE EXPLANATIONS EXPLANATION Contract Services, Private Publicity and Education Expenses $5,374 212 150 Grants Fund 3102 Sewers/Beverage Recycle Grant 3102-4200 Contract Services 3102-4201 Contract Serv/Private Contract Services City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 7,170 11,507 2,412 11,507 5,374 7,170 11,507 2,412 11,507 5,374 Sewers/Beverage Recycle Grant 7,170 11,507 2,412 11,507 5,374 213 PUBLIC WORKS DEPARTMENT BUILDING MAINTENANCE DIVISION SOURCE OF FUNDS: GENERAL FUND 2004-2005 BUDGET DEPARTMENT DESCRIPTION: The Building Maintenance Division is responsible for custodial care and maintenance of all City buildings, ensuring that all buildings remain in a neat and sanitary condition on a day-to- day basis. OBJECT CODES POSITION SUMMARY CITY MANAGER AUTHORIZED RECOMMENDED 03-04 04-05 4102 REGULAR SALARIES Superintendent 0.15 0.15 Crewleader 0.40 0.40 Maintenance II 1.00 1.00 TOTAL 1.55 1.55 OBJECT CODE EXPLANATIONS OBJECT ACCOUNT CODES TITLE 4201 Contract Services, Private EXPLANATION Janitorial Services $105,000 Elevator Maintenance - City Hall 2,000 Pest Control - All City Buildings 7,100 Specialized Building Repairs 5,000 Service/Inspection Fire Extinguishers 1.500 Total $120,600 214 001 General Fund 4204 Building Maintenance City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 4204-4100 Personal Services 4204-4102 Regular Salaries 79,971 82,694 46,648 82,694 83,292 4204-4106 Regular Overtime 846 2,500 1,789 2,500 2,500 4204-4111 AccrualCashln 3,052 2,440 6,321 2,440 3,164 4204-4180 Retirement 6,021 6,247 3,512 6,247 9,521 4204-4188 Employee Benefits 11,986 12,800 7,328 12,800 15,335 4204-4189 Medicare Benefits 0 0 0 0 320 Personal Services 101,876 106,681 65,598 106,681 114,132 4204-4200 Contract Services 4204-4201 Contract Serv/Private 129,807 183,000 60,810 183,000 120,600 Contract Services 129,807 183,000 60,810 183,000 120,600 4204-4300 Materials/Supplies/Other 4204-4303 Utilities 134,419 136,026 65,006 136,026 136,026 4204-4309 Maintenance Materials 26,181 23,000 11,901 23,000 23,000 4204-4321 Building Sfty/Security 6,030 6,000 1,783 5,000 6,000 4204-4390 Computer Replacement Chrgs 0 0 0 0 4,450 4204-4395 Equip Replacement Charges 9,907 10,063 5,873 10,063 8,954 4204-4396 Insurance User Charges 14,069 13,175 7,686 13,175 12,530 Materials/Supplies/Other 190,606 188,264 92,249 187,264 190,960 4204-5400 Equipment/Furniture 4204-5401 Equip -Less Than $1,000 1,439 0 0 0 0 4204-5402 Equip -More Than $1,000 759 4,912 4,911 4,911 0 Equipment/Furniture 2,198 4,912 4,911 4,911 0 Building Maintenance 424,487 482,857 223,568 481,856 425,692 215 PUBLIC WORKS DEPARTMENT DOWNTOWN BUSINESS AREA ENHANCEMENT DIVISION SOURCE OF FUNDS: DOWNTOWN ENHANCEMENT FUND 2004-2005 BUDGET DEPARTMENT DESCRIPTION: The Public Works Department staff administers several contracts in the downtown area. 1 POSITION SUMMARY OBJECT CODES CITY MANAGER AUTHORIZED RECOMMENDED 03-04 04-05 4102 REGULAR SALARIES Public Works Director 0.10 0.10 Associate Engineer 0.20 0.20 Superintendent 0.05 0.05 Crewleader 0.05 0.05 TOTAL 0.40 0.40 I OBJECT CODE EXPLANATIONS 1 OBJECT ACCOUNT EXPLANATION CODES TITLE 4201 Contract Services, Private Downtown Cleaning/Sweeping $109,111 Downtown Area Steam Cleaning 30,650 Palm Tree Fertilization/Maintenance, Quarterly Root Injection Fertilization 2,400 Tree Trimming 2,400 Landscape Maintenance Downtown Median Maintenance Hermosa and Lower Pier Avenue 10.800 111 Total $155,361 4319 Special Events Installation/Removal of Holiday Flags, , Holiday Decorations $8,540 Palm Tree Light Maintenance 1,500 Aloha Days 2,500 Unspecified Events 2,500 New Year's Celebration 25,000 Rental LightslToilets - New Year's Eve 500 Extra Clean Up - New Year's Eve 500 St. Patrick's Day Parade 15,000 Total $56,040 216 1 1 1 109 Downtown Enhancement Fund 3301 Downtown Enhancement City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 3301-4100 Personal Services 3301-4102 Regular Salaries 32,282 34,459 20,180 34,459 35,647 3301-4106 Regular Overtime 103 700 804 900 1,200 3301-4111 Accrual Cash In 1,796 1,378 142 1,378 1,933 3301-4180 Retirement 2,388 2,551 1,524 2,551 4,013 3301-4188 Employee Benefits 3,754 4,199 2,435 4,199 4,441 3301-4189 Medicare Benefits 419 407 244 407 422 Personal Services 40,742 43,694 25,329 43,894 47,656 3301-4200 Contract Services 3301-4201 Contract Serv/Private 129,346 154,361 73,249 154,361 155,361 Contract Services 129,346 154,361 73,249 154,361 155,361 3301-4300 Materials/Supplies/Other 3301-4309 Maintenance Materials 244 2,000 626 1,800 2,000 3301-4319 Special Events 51,150 65,640 39,002 65,640 56,040 3301-4395 Equip Replacement Chrgs 0 0 0 0 401 3301-4396 Insurance User Charges 2,590 2,897 1,687 2,897 3,061 Materials/Supplies/Other 53,984 70,537 41,315 70,337 61,502 3301-4900 Depreciation 3301-4901 Depreciation/Mach/Equip 1,328 1,210 0 1,328 1,328 3301-4903 Depreciation/Bldgs 3,830 0 0 3,830 3,830 Depreciation 5,158 1,210 0 5,158 5,158 Downtown Enhancement 229,230 269,802 139,893 273,750 269,677 217 PUBLIC WORKS DEPARTMENT LIFEGUARD SERVICES AND BEACH MAINTENANCE DIVISION SOURCE OF FUNDS: DOWNTOWN ENHANCEMENT FUND 2004-2005 BUDGET DEPARTMENT DESCRIPTION: Contract lifeguard services and beach maintenance provided by the County of Los Angeles. OBJECT CODE EXPLANATIONS OBJECT ACCOUNT EXPLANATION CODES TITLE 4251 Contract Services, Government Lifeguard Services and Beach Maintenance, Fourth of Five Annual Payments for 1996-97 $55,000 218 109 Downtown Enhancement Fund 3307 Lifeguard Serv/Beach Maint City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 3307-4200 Contract Services 3307-4251 Contract Services/Govt 55,000 55,000 55,000 55,000 55,000 Contract Services 55,000 55,000 55,000 55,000 55,000 Lifeguard Serv/Beach Maint 55,000 55,000 55,000 55,000 55,000 219 1 PUBLIC WORKS DEPARTMENT LIGHTING/LANDSCAPING/MEDIANS DIVISION SOURCE OF FUNDS: LIGHTING/LANDSCAPING FUND 2004-2005 BUDGET 1 DEPARTMENT DESCRIPTION: The Street Lighting Division is responsible for maintenance and installation of Citywide street lighting, acts as liaison with the electric utility and maintains aesthetically pleasing landscaping for City median areas. POSITION SUMMARY 1 CITY MANAGER OBJECT AUTHORIZED RECOMMENDED CODES 03-04 04-05 4102 REGULAR SALARIES Director 0.20 0.20 Superintendent 0.20 0.20 Associate Engineer 0.30 0.30 Crewleader 0.30 0.30 I Maintenance 11 3.00 3.00 TOTAL 4.00 4.00 I OBJECT CODE EXPLANATIONS OBJECT ACCOUNT EXPLANATION 1 CODES TITLE 4201 Contract Services, Private Tree Trimming, Medians $8,100 1 Contract Median Landscape Maintenance 30,000 Removal and Replacement, Median Landscaping on Aviation Between Pacific Coast Highway and Harper 3,500 Electrical Repairs 2.000 Total $43,600 4251 Contract Services, Govemment Caltrans Highway Agreement $14,000 Median Maintenance, Artesia Boulevard 5,200 Los Angeles County Tax Collection 2.500 Total $21,700 1 1 1 1 220 1 105 Lightg/Landscapg Dist Fund 2601 Lighting/Landscaping/Medians City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 2601-4100 Personal Services 2601-4102 Regular Salaries 177,228 167,456 96,065 167,456 220,292 2601-4106 Regular Overtime 2,174 2,000 1,837 2,200 2,200 2601-4111 Accrual Cash In 10,573 3,621 5,219 3,621 6,239 2601-4112 PartTime/femporary 6,322 0 0 0 0 2601-4180 Retirement 13,276 12,532 7,190 12,532 25,108 2601-4188 Employee Benefits 23,192 20,616 15,326 20,616 28,691 2601-4189 Medicare Benefits 2,214 2,212 1,359 2,212 2,266 Personal Services 234,979 208,437 126,996 208,637 284,796 2601-4200 Contract Services 2601-4201 Contract Serv/Private 28,622 41,207 20,009 41,207 43,600 2601-4251 Contract Service/Govt 12,622 21,700 5,768 19,700 21,700 Contract Services 41,244 62,907 25,777 60,907 65,300 2601-4300 Materials/Supplies/Other 2601-4303 Utilities 164,798 188,000 72,750 175,000 188,000 2601-4309 Maintenance Materials 24,157 28,300 11,794 28,300 28,300 2601-4395 Equip Replacement Charges 39,809 41,819 24,395 41,819 33,570 2601-4396 Insurance User Charges 36,962 36,192 21,112 36,192 39,136 Materials/Supplies/Other 265,726 294,311 130,051 281,311 289,006 2601-5400 Equipment/Furniture 2601-5401 Equip-LessThan$1,000 916 0 0 0 0 2601-5402 Equip -More Than $1,000 4,479 0 0 0 0 Equipment/Furniture 5,395 0 0 0 0 Lighting/Landscaping/Medians 547,344 565,655 282,824 550,855 639,102 221 PUBLIC WORKS DEPARTMENT PARKS DIVISION SOURCE OF FUNDS: GENERAL FUND 2004-2005 BUDGET DEPARTMENT DESCRIPTION: The Department provides cost effective landscape maintenance and aesthetically pleasing landscape for City parks; maintains upkeep of irrigation systems in City parks and maintains and replaces play equipment as needed. OBJECT CODES 4102 REGULAR SALARIES POSITION SUMMARY CITY MANAGER AUTHORIZED RECOMMENDED 03-04 04-05 Superintendent 0.15 0.15 Crewleader 0.70 0.70 Maintenance II 1.00 1.00 TOTAL 1.85 1.85 OBJECT CODE EXPLANATIONS OBJECT ACCOUNT EXPLANATION CODES TITLE 4201 Contract Services, Private Parks Maintenance $173,888 Specialized Equipment Rental 3,000 Pier Maintenance 35,570 Backflow Testing 3.000 Total $215,458 4251 Contract Services, Government Department of Health Services Fee $84 222 001 General Fund 6101 Parks City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 6101-4100 Personal Services 6101-4102 Regular Salaries 97,469 100,833 58,988 100,833 104,318 61014106 Regular Overtime 853 2,000 536 2,000 2,000 61014111 Accrual Cash In 6,562 2,784 3,698 2,784 4,833 61014180 Retirement 7,348 7,592 4,441 7,592 11,940 6101-4188 Employee Benefits 13,272 14,200 8,428 14,200 15,906 61014189 Medicare Benefits 558 541 343 541 560 Personal Services 126,062 127,950 76,434 127,950 139,557 61014200 Contract Services 6101-4201 Contract Serv/Private 6101-4251 Contract Service/Govt Contract Services 197,294 236,958 118,367 236,958 215,458 84 100 84 84 84 197,378 237,058 118,451 237,042 215,542 61014300 Materials/Supplies/Other 6101-4303 Utilities 118,233 137,000 71,498 125,000 130,000 61014309 Maintenance Materials 19,992 17,150 11,911 17,150 26,400 6101-4395 Equip Replacement Chrgs 18,825 19,176 11,186 19,176 20,591 6101-4396 Insurance User Charges 19,002 18,200 10,619 18,200 17,683 Materials/Supplies/Other 176,052 191,526 105,214 179,526 194,674 6101-5400 Equipment/Furniture 6101-5402 Equip -More Than $1,000 Equipment/Furniture 4,678 15,730 7,985 20,320 0 4,678 15,730 7,985 20,320 0 Parks 504,170 572,264 308,084 564,838 549,773 223 PUBLIC WORKS DEPARTMENT , NORTH PIER PARKING STRUCTURE AND PARKING LOT A SOURCE OF FUNDS: DOWNTOWN ENHANCEMENT FUND 2004-2005 BUDGET DEPARTMENT DESCRIPTION: Administration of North Pier Parking Structure, Downtown Parking Lot A and Payment of the County's share of the Parking Structure Revenue. NORTH PIER PARKING STRUCTURE OBJECT CODE EXPLANATIONS EXPLANATION CODES TITLE 1 4201 Contract Services, Private Earthquake Insurance $11,954 Elevator Maintenance and Repairs 5,500 Elevator Maintenance Beyond Preventative 2,000 ' Lighting System Maintenance 1,200 Landscape Maintenance Around Parking Structure 500 ' Annual Maintenance for Electrical and Emergency Lighting Systems 2,000 Steam Cleaning Parking Structure Stairwells 3,000 Repair and Testing of Fire Line Backflow Device and Valves 500 Total $26,654 ' 4231 Contract Services, Parking Lot Parking Structure Operator Operator $204,036 OBJECT ACCOUNT DOWNTOWN PARKING LOT A OBJECT CODE EXPLANATIONS 1 OBJECT ACCOUNT EXPLANATION CODES TITLE , 4231 Contract Services, Parking Lot Lot A Operator Operator $147,674 1 COUNTY SHARE OF PARKING STRUCTURE REVENUE OBJECT CODE EXPLANATIONS 1 OBJECT ACCOUNT EXPLANATION CODES TITLE ' 4251 Contract Services, Government Payment to LA County, Share of Parking Structure Revenue $202,380 1 1 224 1 109 Downtown Enhancement Fund 3304 North Pier Parking Structure City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 3304-4200 Contract Services 3304-4201 Contract Serv/Private 19,027 20,996 13,883 20,996 26,654 3304-4231 Contract Serv/Pkg Lot Operator 149,227 192,944 84,973 175,883 204,036 Contract Services 168,254 213,940 98,856 196,879 230,690 3304-4300 Materials/Supplies/Other 3304-4303 Utilities 31,812 37,000 14,029 37,000 37,000 3304-4304 Telephone 444 435 227 435 450 3304-4309 Maintenance Materials 3,343 4,100 1,322 4,100 4,100 Materials/Supplies/Other 35,599 41,535 15,578 41,535 41,550 3304-4900 Depreciation 3304-4903 Depreciation/Bldgs 112,500 116,350 0 112,500 112,500 Depreciation 112,500 116,350 0 112,500 112,500 North Pier Parking Structure 316,353 371,825 114,434 350,914 384,740 Downtown Parking Lot A 3305-4200 Contract Services 3305-4231 Contract Serv/Pkg Lot Operator 139,984 144,811 68,317 144,811 147,674 Contract Services 139,984 144,811 68,317 144,811 147,674 Downtown Parking Lot A 139,984 144,811 68,317 144,811 147,674 Co. Share Pkg Structure Rev. 3306-4200 Contract Services 3306-4251 Contract Services/Govt 168,572 210,576 0 219,043 202,380 Contract Services 168,572 210,576 0 219,043 202,380 Co. Share Pkg Structure Rev. 168,572 210,576 0 219,043 202,380 225 PUBLIC WORKS DEPARTMENT SEWERS/STORM DRAIN DIVISION SOURCE OF FUNDS: SEWER FUND 2004-2005 BUDGET DEPARTMENT DESCRIPTION: The Sewer and Storm Drain Division is responsible for maintenance of sewers, storm drains, City sanitary sewer pump stations and inspection of all sewer demos and sewer lateral hook ups. OBJECT CODES 4102 REGULAR SALARIES Director Superintendent Associate Engineer Public Works Inspector Clerk Typist Crewleader Maintenance!! TOTAL POSITION SUMMARY CITY MANAGER AUTHORIZED RECOMMENDED 03-04 04-05 0.40 0.20 0.50 0.40 0.50 0.60 1.00 0.40 0.20 0.50 0.40 0.50 0.60 1.00 3.60 3.60 OBJECT CODE EXPLANATIONS OBJECT ACCOUNT CODES TITLE 4201 Contract Services, Private EXPLANATION Hydro Flushing $118,030 Storm Drain Management Services 54,270 Storm Drain Filter Cleaning 17,160 Video Taping of Storm Drain System 7,000 Dig Alert 1,500 Monitoring of Water Quality 9,500 Santa Monica Bay Beaches Bacterial Implementation Plan Development 18,000 Emergencies 10.000 Total $235,460 4251 Contract Services, Government Catch Basin Clean Out $ 500 Pump Station Repairs/Maintenance 20,000 Waste Discharge Requirement, Annual Fee 44,500 Total $25,000 226 160 Sewer Fund 3102 Sewers/Storm Drains City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 3102-4100 Personal Services 3102-4102 Regular Salaries 202,264 236,763 132,247 236,763 232,710 3102-4106 Regular Overtime 1,790 4,800 2,359 4,800 4,800 3102-4111 Accrual Cash In 12,954 2,929 7,577 2,929 6,415 3102-4180 Retirement 15,219 17,646 9,862 17,646 26,345 3102-4188 Employee Benefits 30,545 33,428 19,057 33,428 37,332 3102-4189 Medicare Benefits 2,461 2,726 1,581 2,726 3,170 Personal Services 265,233 298,292 172,683 298,292 310,772 3102-4200 Contract Services 3102-4201 Contract Serv/Private 168,757 226,298 53,206 226,928 235,460 3102-4251 Contract Service/Govt 464 20,500 6,302 20,500 25,000 Contract Services 169,221 246,798 59,508 247,428 260,460 3102-4300 Materials/Supplies/Other 3102-4303 Utilities 1,204 1,700 463 1,700 1,700 3102-4309 Maintenance Materials 10,711 12,600 5,201 12,600 12,600 3102-4395 Equip Replacement Charges 29,759 36,209 21,119 36,209 33,853 3102-4396 Insurance User Charges 51,406 53,682 31,318 53,682 57,353 Materials/Supplies/Other 93,080 104,191 58,101 104,191 105,506 3102-5400 Equipment/Fumiture 3102-5401 Equip -Less Than $1,000 276 0 0 0 0 Equipment/Furniture 276 0 0 0 0 Sewers/Storm Drains 527,810 649,281 290,292 649,911 676,738 227 PUBLIC WORKS DEPARTMENT STREET MAINTENANCE/TRAFFIC SAFETY DIVISION SOURCE OF FUNDS: GENERAL FUND; STATE GAS TAX FUND 2004-2005 BUDGET DEPARTMENT DESCRIPTION: The Street Maintenance Division is responsible for maintaining the public right of way to ensure pedestrian and vehicle safety. The division repairs and maintains streets, alleys, sidewalks, curbs and gutters; sweeping of streets and alleys is also performed. The Traffic Safety Division ensures the installation and maintenance of all mandated traffic control devices and necessary appurtenances, such as street name signs and warning devices. OBJECT CODES POSITION SUMMARY CITY MANAGER AUTHORIZED RECOMMENDED 03-04 04-05 4102 REGULAR SALARIES Director 0.20 0.20 Superintendent 0.20 0.20 Crewleader 0.95 0.95 Maintenance II 2.00 2.00 Maintenance I 1.00 1.00 TOTAL 4.35 4.35 OBJECT ACCOUNT CODES TITLE OBJECT CODE EXPLANATIONS EXPLANATION 4201 Contract Services, Private Emergency Street Repairs $10,000 Traffic Engineering 23,000 Traffic Signal Maintenance 3,000 Emergency Traffic Signal Repairs 8,000 Hazardous Waste Removal 3,000 Street Sweeping 209,154 Holiday Flag Installation and Removal 3.000 Total $259,154 4251 Contract Services, Government Air Quality Management District Equipment Permit $560 228 001 General Fund 3104 Traffic Safety/St. Maint. City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 3104-4100 Personal Services 3104-4102 Regular Salaries 225,657 237,467 137,276 237,467 245,634 3104-4106 Regular Overtime 5,987 6,500 2,604 5,500 5,000 3104-4111 Accrual Cash In 11,613 4,870 3,928 4,870 7,577 3104-4180 Retirement 16,969 17,816 10,299 17,816 28,018 3104-4188 Employee Benefits 29,461 31,876 18,667 31,876 35,071 3104-4189 Medicare Benefits 939 923 533 923 947 Personal Services 290,626 299,452 173,307 298,452 322,247 3104-4200 Contract Services 3104-4201 Contract Serv/Private 213,999 261,491 105,695 261,491 259,154 3104-4251 Contract Service/Govt 467 560 510 9,910 560 Contract Services 214,466 262,051 106,205 271,401 259,714 3104-4300 Materials/Supplies/Other 31044303 Utilities 17,992 16,920 7,173 16,920 16,920 3104-4309 Maintenance Materials 55,285 56,938 29,562 51,938 61,850 31044395 Equip Replacement Charges 22,805 24,597 14,350 24,597 31,264 3104-4396 Insurance User Charges 101,894 106,450 62,097 106,450 109,421 Materials/Supplies/Other 197,976 204,905 113,182 199,905 219,455 3104-5400 Equipment/Fumiture 3104-5402 Equip -More Than $1,000 4,449 0 0 0 0 3104-5499 Non -Capitalized Assets 3,683 0 0 0 0 Equipment/Fumiture 8,132 0 0 0 0 Traffic Safety/St. Maint. 711,200 766,408 392,694 769,758 801,416 229 L 1 PUBLIC WORKS DEPARTMENT STREET MAINTENANCE/TRAFFIC SAFETY DIVISION , SOURCE OF FUNDS: ARTESIA BOULEVARD RELINQUISHMENT FUND 2004-2005 BUDGET DEPARTMENT DESCRIPTION: The Traffic Safety Division is responsible for maintaining the public right of way to ensure pedestrian and vehicle safety. As a result of the State of California relinquishment of Artesia Boulevard, the City is responsible for maintenance of all traffic signals located on Artesia Boulevard within the city limits. City responsibility for Artesia Boulevard maintenance became effective January 2004. OBJECT CODE EXPLANATIONS I OBJECT ACCOUNT EXPLANATION CODES TITLE 1 4251 Contract Services, Government Los Angeles County, Maintenance of Traffic Signals on Artesia Boulevard at , Meadows Avenue and Prospect Avenue $9,000 1 I 1 I 1 i 1 1 1 230 1 302 Artesia Blvd Relinquishment 3104 Traffic Safety/St. Maint. 3104-4200 Contract Services 3104-4251 Contract Services/Gov't Contract Services City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 0 0 0 0 9,000 0 0 0 0 9,000 Traffic Safety/St. Maint. 0 0 0 0 9,000 231 PUBLIC WORKS DEPARTMENT USED OIL BLOCK GRANT DIVISION SOURCE OF FUNDS: CALIFORNIA USED OIL BLOCK GRANT 2004-2005 BUDGET DEPARTMENT DESCRIPTION: This division accounts for costs related to the development, printing and distribution of promotional and educational materials for the Used Oil Recycling Program and promotion of nearby disposal facilities. OBJECT ACCOUNT CODES TITLE OBJECT CODE EXPLANATIONS EXPLANATION 4201 Contract Services, Private Publicity and Educational Materials Used to Promote Program $5,400 232 160 Sewer Fund 3105 Used Oil Block Grant 3105-4200 Contract Services 3105-4201 Contract Serv/Private Contract Services City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 7,426 6,088 1,425 6,088 5,400 7,426 6,088 1,425 6,088 5,400 Used 00 Block Grant 7,426 6,088 1,425 6,088 5,400 233 PUBLIC WORKS DEPARTMENT EQUIPMENT SERVICE DIVISION SOURCE OF FUNDS: EQUIPMENT REPLACEMENT FUND 2004-2005 BUDGET DEPARTMENT DESCRIPTION: The Equipment Service Division provides for centralized repair and maintenance of all City vehicles and equipment. Activities range from minor repairs to major overhauls. The Division also evaluates the service life and advises vehicle replacement needs. OBJECT CODES POSITION SUMMARY CITY MANAGER AUTHORIZED RECOMMENDED 03-04 04-05 4102 REGULAR SALARIES Superintendent 0.05 0.05 Senior Equipment Mechanic 1.00 1.00 Equipment Mechanic 1.00 1.00 TOTAL 2.05 2.05 OBJECT ACCOUNT CODES TITLE OBJECT CODE EXPLANATIONS EXPLANATION 4201 Contract Services, Private Industrial Waste Removal $2,500 4251 Contract Services, Government Miscellaneous Equipment Permits/Fees $500 234 715 Equipment Replacement Fund 4206 Equipment Service City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 4206-4100 Personal Services 4206-4102 Regular Salaries 101,296 86,235 52,389 86,235 106,774 4206-4106 Regular Overtime 2,693 3,000 480 1,000 3,000 4206-4111 Accrual Cash In (6,137) 5,707 4,998 5,707 4,218 4206-4112 PartTime/Temporary 0 19,000 6,214 19,000 0 4206-4180 Retirement 7,619 6,729 3,947 6,729 12,195 4206-4188 Employee Benefits 10,619 11,318 5,988 11,318 13,731 4206-4189 Medicare Benefits 626 1,813 746 1,813 604 Personal Services 116,716 133,802 74,762 131,802 140,522 4206-4200 Contract Services 4206-4201 Contract Serv/Private 4206-4251 Contract Services/Govt Contract Services 2,602 9,500 1,471 9,500 2,500 211 350 0 500 500 2,813 9,850 1,471 10,000 3,000 4206-4300 Materials/Supplies/Other 4206-4309 Maintenance Materials 4,179 3,500 1,287 3,500 3,500 42064310 Motor Fuels And Lubes 708 1,600 0 1,600 1,600 4206-4311 Auto Maintenance 976 1,000 476 1,000 1,000 4206-4396 Insurance User Charges 16,142 13,245 7,728 13,245 14,287 Materials/Supplies/Other 22,005 19,345 9,491 19,345 20,387 4206-4900 Depreciation 4206-4901 Depreciation/Mach/Equipment Depreciation 4206-5400 Equipment/Fumiture 4206-5401 Equip -Less Than $1,000 4206-5402 Equip -More Than $1,000 Equipment/Fumiture 773 1,000 0 773 773 773 1,000 0 773 773 2,087 900 0 900 0 1,571 2,000 1,026 2,000 0 3,658 2,900 1,026 2,900 0 Equipment Service 145,965 166,897 86,750 164,820 164,682 235 This page left intentionally blank 236 EQUIPMENT REPLACEMENT FUND DEPARTMENTAL EQUIPMENT AND MAINTENANCE SOURCE OF FUNDS: INTERNAL SERVICE CHARGES 2004-2005 BUDGET DEPARTMENT DESCRIPTION: Fuel costs, vehicle maintenance costs, and heavy equipment, vehicle and business machine purchases are budgeted by department in the Equipment Replacement Fund. Computer purchases are budgeted in the Information Systems Division. Vehicle, computer and business machine replacement schedules are located in the Appendix on pages 275-289. New purchases, as opposed to replacement purchases (per the replacement schedules), and contract services are listed below. Police Department computer purchases are budgeted under the Police Department in the Equipment Replacement Fund rather than in Information Systems since they purchase their own hardware, as specified by the contract for the police records management system. OBJECT CODE EXPLANATIONS OBJECT ACCOUNT EXPLANATION CODES TITLE DEPARTMENT: 1208 GENERAL APPROPRIATIONS 4201 Contract Services, Private Copier Maintenance (2 Canon Machines) $5,500 Postage Meter Rental 600 Postage Scale Maintenance 122 Postage Machine Maintenance 500 Fax Machine Maintenance 425 Copier Maintenance (Minolta Machine) 1,100 Total' $8,247 DEPARTMENT: 2101 POLICE 4201 Contract Services, Private Computer Maintenance $5,000 Copier Maintenance 1.450 Total' $6,450 DEPARTMENT: 2201 FIRE 4201 Contract Services, Private Annual Preventative Maintenance for Department Vehicles $28,000 Copier Maintenance' 800 Total $28,800 5403 Vehicles Replace Headset System for El 1, E12, and Et 3 (Funded by Fire Protection Fund) $11,070 Fire Curtain for Open Firefighter Area on E13; Required for Strike Team Response 1,100 Modify F350 Utility Truck to Extend Life 5 Years 6.000 Total $18,170 237 EQUIPMENT REPLACEMENT FUND DEPARTMENTAL EQUIPMENT AND MAINTENANCE 1 SOURCE OF FUNDS: INTERNAL SERVICE CHARGES 2004-2005 BUDGET OBJECT CODE EXPLANATIONS (Continued) I OBJECT ACCOUNT EXPLANATION CODES TITLE DEPARTMENT: 2601 LIGHTING/LANDSCAPING/MEDIANS DIVISION 4201 Contract Services, Private Annual Inspection of Hi -Lift Truck $3,000 DEPARTMENT: 3102 SEWERS/STORM DRAIN DIVISION 4201 Contract Services, Private Quarterly Preventative Maintenance for Caterpillar $4,000 DEPARTMENT: 3302 COMMUNITY SERVICES 4201 Contract Services, Private Copier Maintenance $400 Ticketwriter Repairs Outside of Warranty 500 Total2 $900 5402 Equipment More Than $1,000 Two Replacement Handhelds For Meter Management, Including Hardware, Software and Training $16,000 DEPARTMENT: 4202 ADMINISTRATION AND ENGINEERING DIVISION , 4201 Contract Services, Private ArcIMS Software, to Network Geographic Information System (GIS) to All Departments $8,144 Consultant Services to Set Up Geographic Information System 7.500 Total $15,644 DEPARTMENT: 4204 BUILDING MAINTENANCE 4201 Contract Services, Private Audio Video Maintenance, Council Chambers' $4,000 5602 Improvements Other Than Building Gymnasium Scoreboard $4,500 , DEPARTMENT: 4601 COMMUNITY RESOURCES 4201 Contract Services, Private Copier Maintenance' $780 'Transferred from General Fund because machines are recorded in Equipment Replacement Fund. 2 Transferred from Parking Fund because machines are recorded in Equipment Replacement Fund. 238 I City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 715 Equipment Replacement Fund 1101 City Council 1101-4900 Depreciation 1101-4901 Depreciation/Mach/Equipment 5,204 0 0 5,204 5,204 Depreciation 5,204 0 0 5,204 5,204 City Council 5,204 0 0 5,204 5,204 1202 Finance Administration 1202-4300 Materials/Supplies/Other 1202-4310 Motor Fuels And Lubes 1202-4311 Auto Maintenance Materials/Supplies/Other 30 76 16 34 0 172 370 37 56 0 202 446 53 90 0 1202-4900 Depreciation 1202-4902 DepreciationNehicles 2,235 2,205 0 2,205 0 Depreciation 2,235 2,205 0 2,205 0 Finance Administration 2,437 2,651 53 2,295 0 1208 General Appropriations 1208-4200 Contract Services 1208-4201 Contract Serv/Private 0 0 0 0 8,247 Contract Services 0 0 0 0 8,247 1208-4900 Depreciation 1208-4901 Depreciation/Mach/Equipment 12,488 1,189 0 12,488 12,488 Depreciation 12,488 1,189 0 12,488 12,488 1208-5400 Equipment/Furniture 1208-5402 Equip -More Than $1,000 0 36,760 0 36,760 0 Equipment/Furniture 0 36,760 0 36,760 0 General Appropriations 12,488 37,949 0 49,248 20,735 239 715 Equipment Replacement Fund 2101 Police City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 2101-4200 Contract Services 2101-4201 Contract Serv/Private 0 0 0 0 6,450 Contract Services 0 0 0 0 6,450 2101-4300 Materials/Supplies/Other 2101-4310 Motor Fuels And Lubes 42,966 34,000 22,681 39,000 39,000 2101-4311 Auto Maintenance 42,220 35,000 18,078 32,000 32,000 Materials/Supplies/Other 85,186 69,000 40,759 71,000 71,000 2101-4900 Depreciation 2101-4901 Depreciation/Mach/Equipment 41,418 18,698 0 18,698 16,029 2101-4902 DepreciationNehicles 188,763 146,892 0 146,892 104,622 Depreciation 230,181 165,590 0 165,590 120,651 2101-5400 Equipment/Fumiture 2101-5402 Equip -More Than $1,000 (22,970) 32,583 28,099 29,083 0 2101-5403 Vehicles 941 143,450 42,613 44,000 135,578 Equipment/Fumiture (22,029) 176,033 70,712 73,083 135,578 Police 293,338 410,623 111,471 309,673 333,679 2201 Fire 2201-4200 Contract Services 2201-4201 Contract Serv/Private 10,028 30,770 0 30,770 28,800 Contract Services 10,028 30,770 0 30,770 28,800 2201-4300 Materials/Supplies/Other 2201-4310 Motor Fuels And Lubes 9,412 10,645 4,496 10,645 10,645 2201-4311 Auto Maintenance 8,527 8,002 1,413 8,002 13,102 Materials/Supplies/Other 17,939 18,647 5,909 18,647 23,747 2201-4900 Depreciation 2201-4901 Depreciation/Mach/Equipment 480 100 0 480 480 2201-4902 DepreciationNehicles 83,003 73,269 0 72,421 72,421 Depreciation 83,483 73,369 0 72,901 72,901 2201-5400 Equipment/Furniture 2201-5402 Equip -More Than $1,000 2201-5403 Vehicles Equipment/Furniture (1,347) 6,965 3,092 184,372 1,745 191,337 0 6,965 0 7,165 184,372 18,170 7,165 191,337 18,170 Fire 113,195 314,123 13,074 313,655 143,618 240 1 1 1 I 1 715 Equipment Replacement Fund 2601 Lighting/Landscaping/Medians 2601-4200 Contract Services 2601-4201 Contract Serv/Private Contract Services City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 2,306 3,000 0 3,000 3,000 2,306 3,000 0 3,000 3,000 2601-4300 Materials/Supplies/Other 2601-4310 Motor Fuels And Lubes 3,037 2,600 1,241 2,600 2,600 2601-4311 Auto Maintenance 818 1,560 852 1,560 1,560 Materials/Supplies/Other 3,855 4,160 2,093 4,160 4,160 2601-4900 Depreciation 2601-4902 DepreciationNehicles 22,390 29,760 0 22,390 16,145 Depreciation 22,390 29,760 0 22,390 16,145 2601-5400 Equipment/Furniture 2601-5403 Vehicles 0 82,112 0 0 0 Equipment/Furniture 0 82,112 0 0 0 Lighting/Landscaping/Medians 28,551 119,032 2,093 29,550 23,305 3102 Sewers/Storm Drains 3102-4200 Contract Services 3102-4201 Contract Serv/Private 2,695 4,000 2,641 4,000 4,000 Contract Services 2,695 4,000 2,641 4,000 4,000 3102-4300 Materials/Supplies/Other 3102-4309 Maintenance Materials 921 2,000 91 2,000 2,000 3102-4310 Motor Fuels And Lubes 1,204 1,800 553 1,800 1,800 3102-4311 Auto Maintenance 1,587 2,300 235 2,300 2,300 Materials/Supplies/Other 3,712 6,100 879 6,100 6,100 3102-4900 Depreciation 3102-4902 DepreciationNehicles Depreciation Sewers/Storm Drains 9,862 20,392 0 14,279 14,279 9,862 20,392 0 14,279 14,279 16,269 30,492 3,520 24,379 24,379 241 715 Equipment Replacement Fund 3104 Traffic Safety/St. Maint. City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 3104-4300 Materials/Supplies/Other 3104-4310 Motor Fuels And Lubes 3,220 2,850 1,725 2,850 2,850 3104-4311 Auto Maintenance 377 1,600 511 1,600 1,600 Materials/Supplies/Other 3,597 4,450 2,236 4,450 4,450 3104-4900 Depreciation 3104-4901 Depreciation/Mach/Equipment 229 0 0 229 229 3104-4902 DepreciationNehicles 13,842 15,249 0 15,149 15,149 Depreciation 14,071 15,249 0 15,378 15,378 Traffic Safety/St. Maint. 17,668 19,699 2,236 19,828 19,828 3302 Community Services 3302-4200 Contract Services 3302-4201 Contract Serv/Private 0 0 0 0 900 Contract Services 0 0 0 0 900 3302-4300 Materials/Supplies/Other 3302-4310 Motor Fuels And Lubes 3302-4311 Auto Maintenance 6,789 5,200 3,673 6,500 6,500 6,555 10,000 5,301 10,000 10,000 Materials/Supplies/Other 13,344 15,200 8,974 16,500 16,500 3302-4900 Depreciation 3302-4902 DepreciationNehicles 31,358 22,412 0 31,358 24,126 Depreciation 31,358 22,412 0 31,358 24,126 3302-5400 Equipment/Furniture 3302-5402 Equip -More Than $1,000 0 4,763 0 4,763 16,000 3302-5403 Vehicles 0 57,264 56,819 56,819 0 Equipment/Fumiture 0 62,027 56,819 61,582 16,000 Community Services 44,702 99,639 65,793 109,440 57,526 242 1 1 1 1 i 1 1 1 1 1 1 1 1 1 1 1 1 1 1 715 Equipment Replacement Fund 4201 Community Dev/Building City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 4201-4300 Materials/Supplies/Other 4201-4310 Motor Fuels And Lubes 1,382 1,200 674 1,200 1,200 4201-4311 Auto Maintenance 275 450 957 1,000 800 Materials/Supplies/Other 1,657 1,650 1,631 2,200 2,000 4201-4900 Depreciation 4201-4902 DepreciationNehicles 6,467 8,205 0 8,205 8,023 Depreciation 6,467 8,205 0 8,205 8,023 Community Dev/Building 8,124 9,855 1,631 10,405 10,023 4202 Public Works Administration 4202-4200 Contract Services 4202-4201 Contract Serv/Private 0 0 0 0 15,644 Contract Services 0 0 0 0 15,644 4202-4300 Materials/Supplies/Other 4202-4310 Motor Fuels And Lubes 1,407 1,200 585 1,200 1,200 4202-4311 Auto Maintenance 770 1,200 328 1,200 1,200 Materials/Supplies/Other 2,177 2,400 913 2,400 2,400 4202-4900 Depreciation 4202-4901 Depreciation/Mach/Equipment 4202-4902 DepreciationNehicles Depreciation 396 0 0 396 5,423 4,450 8,563 0 7,355 7,355 4,846 8,563 0 7,751 12,778 4202-5400 Equipment/Furniture 4202-5402 Equip -More Than $1,000 1,141 0 0 0 0 4202-5403 Vehicles 0 24,330 0 0 26,250 Equipment/Fumiture 1,141 24,330 0 0 26,250 Public Works Administration 8,164 35,293 913 10,151 57,072 243 City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 715 Equipment Replacement Fund 4204 Building Maintenance 4204-4200 Contract Services 4204-4201 Contract Serv/Private 0 0 0 0 4,000 Contract Services 0 0 0 0 4,000 4204-4300 Materials/Supplies/Other 4204-4310 Motor Fuels And Lubes 612 700 174 700 700 4204-4311 Auto Maintenance 621 1,000 185 1,000 1,000 Materials/Supplies/Other 1,233 1,700 359 1,700 1,700 4204-4900 Depreciation 4204-4902 DepreciationNehicles 3,306 3,465 0 3,360 3,360 Depreciation 3,306 3,465 0 3,360 3,360 4204-5600 Buildings/Improvements 4204-5602 Imprvmnts Other Than Bldgs 0 0 0 0 4,500 Buildings/Improvements 0 0 0 0 4,500 Building Maintenance 4,539 5,165 359 5,060 13,560 4601 Community Resources 4601-4200 Contract Services 4601-4201 Contract Serv/Private 0 0 0 0 780 Contract Services 0 0 0 0 780 4601-4300 Materials/Supplies/Other 4601-4310 Motor Fuels And Lubes 607 800 553 800 800 4601-4311 Auto Maintenance 743 2,500 22 2,500 2,500 Materials/Supplies/Other 1,350 3,300 575 3,300 3,300 4601-4900 Depreciation 4601-4902 DepreciationNehicles 4,247 5,656 0 5,577 5,577 Depreciation 4,247 5,656 0 5,577 5,577 4601-5400 Equipment/Furniture 4601-5402 Equip -More Than $1,000 0 6,965 0 6,965 0 4601-5403 Vehicles (3,073) 0 0 0 0 Equipment/Furniture (3,073) 6,965 0 6,965 0 Community Resources 2,524 15,921 575 15,842 9,657 244 1 1 1 1 1 1 1 715 Equipment Replacement Fund 6101 Parks City of Hermosa Beach Department Expenditure Detail Preliminary Budget 2004-05 2003-04 2003-04 2003-04 2004-05 2002-03 Total Expend YTD Year End Dept Expended Budget (Thru Jan) Estimate Request 6101-4300 Materials/Supplies/Other 6101-4310 Motor Fuels And Lubes 2,193 2,000 1,321 2,000 2,000 6101-4311 Auto Maintenance 800 800 190 800 800 Materials/Supplies/Other 2,993 2,800 1,511 2,800 2,800 6101-4900 Depreciation 6101-4902 DepreciationNehicles Depreciation Parks 6,508 7,243 0 7,023 7,023 6,508 7,243 0 7,023 7,023 9,501 10,043 1,511 9,823 9,823 245 This page left intentionally blank 246 Capital 'improvement Program 11111 M_ N B_ NB I_ N MB 11111 1 NM MI a a I MS CAPITAL IMPROVEMENT PROGRAM 247 This page left intentionally blank 248 N A e a a I -MINI IIIII=I 11111111 M I =II I IMO MIN CAPITAL IMPROVEMENT PROGRAM FY 200405 PRELIMINARY BUDGET CIP NO. PROJECT NAME General Fund Dwntwn Enhance- ment Fund Parking Fund Prop A Open Space Fund Tyco Fund Park Rec Fund CDBG Fund Prop A Transit Fund Prop C Transit Fund Grant Fund Sewer Fund Fire Prot Fund Capital Improv Fund Equip Repl Fund TOTAL CIP FUNDING 109 110 121 122 125 140 145 146 150 160 180 301 715 STREET & SAFETY IMPROVEMENTS 02-106 Beach Drive Undergrounding 105,442 105,442 02-108 2nd Street Resurfacing 6,748 457,992 464.740 04-112 Slurry/Crack sealing at various locations 100,000 100,000 04-113 Concrete road recon. at various locations 100.000 100,000 04-114 Speed Humps 25,000 25,000 04-115 20th Street from Valley Drive to Power Street 149,500 149,500 04-116 Pier Ave from Hermosa Ave to Pacific Coast Highway 60,000 60.000 120,000 00-140 11th Place On -Street Parking 185,378 5,520 790898 SUBTOTAL 192,126 5,520 60,000 60,000 937,934 1.255,580 STORM DRAIN IMPROVEMENTS 03-418 Sewer Improvements - Upgrade of pump stations 162,822 162 822 SUBTOTAL 162,822 162,822 PARK IMPROVEMENTS 04-534 Park Improvements 10.000 15,000 25,000 SUBTOTAL 10,000 15,000 25,000 PUBLIC BUILDINGS & GROUNDS IMPROVEMENTS 99-610 Fire Station Upstairs Remodel 80.550 80,550 02-612 Public Works Yard Renovation - 79,858 79,858 02-626 Community Center Theatre 148,222 148,222 00-630 Municipal Pier, Phase III - Architectural Upgrades 221,743 2.167,800 324.000 196.874 1,198.943 4,109,360 02-634 Exterior Painting/City Buildings 14.500 14,500 SUBTOTAL 221,743 2,167,800 148,222 324,000 196,874 80,550 1,213,443 79,858 4,432,490 FUND TOTALS 10,000 192,126 5,520 221,743 2,167,800 15,000 148,222 60,000 60.000 324,000 359,696 80,550 2,151,377 79,858 5,875,892 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2004-05 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Street Improvements 301-8106-4201 PROJECT NOJTITLE: 02-106 Beach Drive Undergrounding Street Improvements PROJECT DESCRIPTION: 45 27 24Th ST m This project consists of constructing asphalt overlay of the streets and alleys with reconstruction as necessary. 18 ®' m 17 16 ©°v JUSTIFICATION: 15 'm7. The City's contribution to Assessment 25 District No. 2004-1 for undergrounding the 26 23RD ST overhead utilities on Beach Drive and adjacent streets. 7n 9 m 6 0 5 10 0 4 11 y 3 12 7 2 13 to 1 14 STATUS: 22ND ST 33 32 q - 31 mem m 30 39 29 ,, 40 v 28 41 7 36 42 44 43 21ST ST COST ESTIMATE CURRENT REQUEST Project Management 2,500 FUND SOURCE I 04-05 Engineering 5,000 Capital Improvement Fund 105,442 Construction Services 2,500 Construction 86,765 Contingencies 8,677 Total 105,442 250 I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2004-05 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: STREET IMPROVEMENTS 109-8108-4201 301-8108-4201 PROJECT NO./TITLE: CIP 02-108 Street Improvements - 2"0 Street Resurfacing J S � Etil \ I Y PROJECT DESCRIPTION: This project proposes the cold milling of existing pavement and placement of AC overlay. It also includes replacement of sub -standard and/or deteriorated PCC sidewalk, curb and gutter. Included in this work is the street replacement of the intersections at Manhattan, Monterey and 2nO Street. The area includes 2nd Street from PCH to The Strand and Monterey Blvd. from Herondo to 4111 Street. \ 1 1 ' 1, 1 S 1 I JUSTIFICATION: These streets have been identified by the Pavement Management Report as being in need of overlay and possible reconstruction. a t ‘ .a.n i t1 PROJECT LOCATION ; --- J 1` IMITRT.INAIL Ilk. STATUS: Construction is programmed for FY 04-05. t _ a- �! IC avv.M t �. I g _ M sem^ ` COST ESTIMATE CURRENT REQUEST Construction Support 20,800 Construction 384,400 Contingencies 38,540 Project Management 21,000 FUND SOURCE I 04-05 109 Downtown Enhancement Fund 6,748 301 Capital Improvement Fund 457,992 Total 464,740 Total 464,740 251 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2004-2005 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: STREET IMPROVEMENTS 301-8112-4201 PROJECT NOJTITLE: CIP 04-112 Street Improvements - Slurry and crack sealing at various locations ai k �� �.•te / �� �� �L + A PROJECT DESCRIPTION: Slurry and crack sealing at various locations. �\ ��%� ITD `. 1'4°if, - 11 1 a illSlurry ..- 1�\`\ e 1= It:I—=l�j!i7 1= • Va 1_ r= __"V JUSTIFICATION: sealing provides an emulsified asphalt coating to street surfaces in an effort to extend the life of the pavement. �_ STATUS: 1 '11. a 1� ■e o ED f 63 'a COST ESTIMATE CURRENT REQUEST Construction 100,000 FUND SOURCE I 04-05 301 Capital Improvement Fund 100,000 • Total 100,000 252 1 1 1 1 1 i 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2004-05 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: STREET IMPROVEMENTS 301-8113-4201 PROJECT NOJTITLE: CIP 04-113 Street Improvements — Concrete road reconstruction at various locations PROJECT DESCRIPTION: Concrete road reconstruction at various locations. JUSTIFICATION: Deteriorated streets need reconstruction. 1,C° _.1 STATUS: COST ESTIMATE CURRENT REQUEST Project Management 3,500 Engineering 5,500 Const. Services 6,000 Construction 75,000 Contingencies 10,000 FUND SOURCE j 04-05 301 Capital Improvement Fund 100,000 Total 100,000 253 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2004-05 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Street Improvements 301-8114-4201 PROJECT NOJTITLE: CIP 04-114 Speed Humps — Various Locations WXAR REFLECDYE WMIEThis . PROJECT DESCRIPTION: project proposes speed humps on the PANT PAVEMENT S OHCS following streets: MST RIM •24'" Place -Bairn �d ! A � • Additional qualifying streets ASPHALT MAN A • W37AR WS(15) "DMEN9CN A5 INDICATED CN IHE PLAN OR AS PREMED BY 114E DIY ENGINEER. •Wo 1• oar Nan 1ACA COAT 2 5/C IMP JUSTIFICATION: These streets have been have fulfilled the "Speed Hump" policy requirements and are eligible for speed hump installation. — R I 1Y SECTION A -A BUMPS • 30. X 30• 070 WARN NC saw -:.‘z,°:4 ELLGW LETTERS STATUS: Construction to be completed during fiscal year 2004-05. MPH 15 WS(15) SIGN EUACT SC% LCCAT CAS Wall 3E CETERMINED - I BY CJW ENGSEER SPEED HUMP SIGNING COST ESTIMATE CURRENT REQUEST Construction 22,000 FUND SOURCE 0 04-05 Contingencies 3,000 301 Capital Improvement Fund 25,000 Total 25,000 254 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 fI 1 1 1 1 1 1 1 1 1 1 1 1 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2004-05 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Street Improvements 301-8115-4201 PROJECT NOJTITLE: CIP 04-115 Street Improvements — 20'" Street from Valley Drive to Power Street es"xPROJECT 1 II DESCRIPTION: This project calls for the reconstruction of existing pavement and minor drainage corrections on 20 Street from Valley Drive to Power Street. lr. UU� r I IL \;.\ I M01C„o,,,Y _ e e , s ! PROJECT LOCATION JUSTIFICATION: This residential street has been identified by the City's Pavement Management Program report and via Service Requests as candidates for reconstruction. M4 fn �� .0. yr vn STATUS: Design and construction is scheduled for completion this year. - COST ESTIMATE CURRENT REQUEST Project Management 8,000 Engineering 16,000 Construction Services 6,000 Construction 100,000 Contingencies 19,500 FUND SOURCE 04-05 301 Capital Improvement Fund 149,500 Total 149,500 255 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2004-05 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Street Improvements 145-8116-4201 146-8116-4201 PROJECT NOJTITLE: CIP 04-116 Street Improvements — Pier Avenue from Hermosa Avenueto Pacific Coast Highway 1LJ U 1 ` DESCRIPTION: This project calls fothe reconstruction of existing pavement, curbs, and gutter to correct serious flooding problems, sidewalks to improve pedestrian access, and construct transit facility improvements including bus pads, transit shelters, bicycle racks, and wider sidewalk to meet handicapped access landing for wheelchair lift mechanism on buses. 'one 0p1S "'""" it 5- —" t JUSTIFICATION: This major arterial street has experienced many street failures, and has been identified by the City's Pavement Management Program report and via Service Requests a candidate for reconstruction. aTrot le PROJECT LOCATIONas . E 5_ CPK55 Av£ I LONA pt SUNSET i OA. Mt ISI STATUS: Design is scheduled for completion this year. Construction is scheduled for in FY2006-07. "D' g One! Oil \$ Icompletion Swim,.,. I \ r1f1 I -1M I-111 1111 rici r --i, , COST ESTIMATE CURRENT REQUEST Project Management 35,000 Engineering 93,000 Construction Services 100,000 Construction 1,500,000 Contingencies 260,000 FUND SOURCE 1 04-05 145 Prop A Fund 120,000 Total 120,000 Total 1,988,000 256 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 a 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2004-05 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Street Improvements 109-8140-4201 110-8140-4201 PROJECT NO.ITITLE: CIP 00-140 Street Improvements - 11th Place On -Street Parking Improvements PROJECT DESCRIPTION: This project calls for the development and construction of 17 to 20 parking spaces located along the southerly portion of 11th Place between Valley Drive and Bard Street as well as the street reconstruction of both Bard Street and 11th Place. It will include the undergrounding of existing overhead electrical, telephone, cable utilities, and the installation of additional lighting. PIT BPIlaa . AVE. CIVIC CENTER \ EI—,3•400.......... .cstreet BARD ST W ROJECT Ilh ST. JUSTIFICATION: With the ever-growing demand for additional parking, these parking Improvements will help ease the parking problems caused by additional growth within the City. Reconstruction of Bard Street and 11th Place is needed due to their deteriorated condition. a CYPRESS AVE. LOCA TIO _ - LOMA DR. SUNSET to DR. MA DR. STATUS: Design will be completed in FY 03-04. Construction will start in FY 03-04 and be completed in FY 04-05. \ ^I A t,P MONTEREY BLVD. \ 9t\ BAY VIEW DR. `\ \ \ COST ESTIMATE CURRENT REQUEST Project Management 21,000 Construction Services 31,200 Construction 405,000 Contingencies 29,000 FUND SOURCE 04-05 109 Downtown Enhancement 185,378 110 Parking Fund 5,520 Total 190,898 Total 486,200 257 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2004-2005 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: SEWER IMPROVEMENTS 160-8418-4201 PROJECT NO.ITITLE: CIP 03-418 Sewer Improvements — Upgrade of pump stations citywide PROJECT - LOCATION t V 1 cm i .EtobNawMORNINGS t 1�C J aN I r ( 1 � 1: ^ 1 of ►L' t PROJECT DESCRIPTION: Upgrading the pump stations at 33'd and Ingleside and 35'" and The Strand would include replacement of sewer pumps, check valves, pipe, holding tanks, electrical circuitry, electronic sensors, venting systems, failure/warning systems and site improvements. JUSTIFICATION: Both stations are old, inefficient and In constant need of repair. The pump station at 33'O and Ingleside Is no longer andc issystem. flowing into the fu�i�` Manhattan Beach This situation Manhattan requires continuing maintenance attention. The pump at 35th and The Strand is over 40 years old and has limited access for repairs and cleaning. The electrical system is near failure. Neither station has a warning system and the holding tanks are subject to leakage. ■ '_"� _ �' ❑ i yWHUHD AVE. t �111 „ ; ■ n MANIUTIAN AVE. sow a❑� PROJECT' I", NPa� LOCATION �� HERMOSA AVE TM 1 STATUS: Staff is soliciting proposals from consultants for preparation of scope of work, plans, and specificationslso to do the above work. Staff is also performing a job walk to document and take inventory of existing conditions. COST ESTIMATE CURRENT REQUEST Project Management 20,000 Engineering 65,000 Construction Services 31,200 Construction 313,650 Contingencies 31,365 FUND SOURCE J 04-05 160 Sewer Fund 162,822 Total 461,215 258 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 r 1 1 r I 1 1 1 1 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2004-05 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Park Improvements 125-8534-4201 001-8534-4201 PROJECT NOJTITLE: CIP 04-534 Park Improvements ''��� � � ra WV, "` PROJECT DESCRIPTION: soBowling Club. 1. Re-soddingwlawn ovaa f old This will include removal of old sod and installation of new sod. 2. Resurface hard court at Edith Rodaway Park. Replace play equipment at Fort Lots -of ED 17-I RODAWAY l_„, I PARK !3. Nt ' ill ' JUSFunTIFICATION: 1. Presented at the request of the President of the Lawn Bowling Club. The original lawn bowling green is 50+ years old and needs re -sodding. 2. Court is in disrepair and is a trip hazard. 3. Existing play equipment is in disrepair and not warranteed for safety by the manufacturer. 7 FORT LOTS–OF–FUNII. o -'. — h. I r I x STATUS: LAWN BOWLING CLUB __W 1 1 1 I,.,._ 1 1 �,.. COST ESTIMATE CURRENT REQUEST Construction: Lawn Bowling Club 15,000 Edith Rodaway Park 20,000 Fort Lots -of -Fun 20,000 FUND SOURCE 04-05 125 Parks & Recreation Fund 15,000 001 General Fund Donation 10,000 Total 25,000 Total 55,000 259 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2004-05 DEPARTMENT: FIRE PRIORITY NO.: ACCOUNT NO.: CATEGORY: Public Buildings and Grounds 180-8610-4201 PROJECT NOJTITLE: CIP 99-610 Fire Station Renovation J I I I U PROJECT DESCRIPTION: PAC= MIST NICHWAY The Fire Station renovation 2004-05 includes the following items: • Repair leaking station roof • $15,000 N r2 s • Repair leaking tower roof - $7,500 • Repair/replace broken rain gutters - $3,500 • Replace window coverings - $2,000 • Retrofit non -safety pane glass with safety film - $2,000 • Renovate front lobby desk for improved customer service and station security - $5,000 • Fire station security camera system - $1,950 • Repair broken glass In sliding door with enhanced security style door- $1,100 JY911f�'�•"0 in $5,000 • Replace broken cabinets and worktops shop area - • Repair miscellaneous broken kitchen cabinets - $2,000 • Interior security 8' divider wall for Bard St. building - $2,000 PROJECT QCENTER ! 5 • Materials for 15' x 5' storage loft for Bard St. building - $4,500 • Station 2nd story sub -floor replacement - $12,000 dorm beds, bath LOCATION BARO sr • Replace/renovate captains' -desks, storage, - $5,000 • Two -thermostat zone station heating/air system - $1,000 • Plumbing repairs/fixture replacement for station showers, toilets $5,000 %Lao* A faucets, - • Complete replacement of remaining worn station flooring - $3,500 • Replace/improve apparatus bay and station interior lighting - $2,500 1 sum, DR. E JUSTIFICATION: s I _ L Ma+rncr RAR. y At the regular City Council Meeting of February 12, 2002, the Fire Station Reconstruction and Renovation Project Program F I\ Report was accepted. Two alternatives were proposed ranging in BAY ver cost from $3.8 to $4.3 million including demolition of the existing �^ I \ \ structure and rebuilding to accommodate the space needs of apparatus support, living quarters, and office spaces (training MAS4ITM AVE and meeting rooms). This 2003-04 renovation request addresses \ \, identified component items requiring timely attention. ' E ��� HERMOin--mmr-ns-n g n STATUS: COST ESTIMATE CURRENT REQUEST Construction 80,550 FUND SOURCE 9 04-05 180 Fire Protection 80,550 Total 80,550 260 I I I I I I I 1 I 1 I` 1 I 1 I I I 1 I 1 I I 1 1 I I I 1 I 1 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2004-05 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Public Buildings and Grounds Improvements 301-8612-4201 PROJECT NOJTITLE: CIP 02-612 Public Works Yard Renovation – Phase I J I I I I I I_I lu' I PROJECT DESCRIPTION: Phase I entails the capping of an existing oil well located in the City Yard. The overall project calls for the development of a long- range master plan as well as detailed space requirements for the city yard. Types of spaces will include but not limited to: • Service facilities and office spaces • Interior and exterior spaces • Covered and open spaces • Site circulation • Access needs • Special area requirements • Training rooms • Vehicle maintenance facilities • Shops • Outside storage • Parking for employee and fleet vehicles —,b ,.. s G = I .i . „ \` -O�� T a LOCATION.,„ ' ---340t--- JUSTIFICATION: The current levels of operation and efficiency are constrained by the old facilities and the site layout. Consequently, it is difficult to conduct maintenance operations in a cost - &* ••2 "''"''am" II ..AX "rt. effective manner. Capping of the oil well is an environmental requirement that needs to be addressed prior to beginning the above work. ISI „. K ons I I„.,,„, ", II III IgI 61~17411 AK S "Rµ F STATUS: FY 04-05 for design only. Construction in FY 05-06 and 06-07. - Mil ""` I I I g $ k k w•oaA .YL €! k g € 4D;L r COST ESTIMATE CURRENT REQUEST Project Management 79,000 Architectural 110,000 Const. Services 60,000 Construction 1,000,000 Contingencies 200,000 FUND SOURCE [ 04-05 301 Capital Improvement Fund 79,858 Total 1,500,000 261 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2004-05 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Public Buildings and Grounds Improvements 140-8626-4201 PROJECT NOJiITLE: CIP 02-626 Community Center Theater ADA Upgrades I I I U I I \ PROJECT DESCRIPTION: This project will provide architectural upgrades to the Community Center Complex as required by the Americans with Disabilities Act. The scope of work will include but not be limited to the following: Paths -of -Travel: general accessibility to '""" "`S' MbN11' I 4 'PROJECT •CATION El I facility, i.e., ramps, rails and thresholds Accessibility: access to particular spaces and/or areas, i.e., restrooms, classrooms, and gymnasium, etc. Finishes: Carpet, non-skid and tactile IS 0«,m [JLJ d s wm STsurfaces Signage: accessibility signs and Braille LrPROTS A - surfaces Alarm Systems: visual and audible alarm - systems = \ 1 ISI JUSTIFICATION: The Americans with Disabilities Act requires that public buildings meet requirements for handicapped access. This project will meet these goals. Km c' Mywv DR. V1/4\ !.1 \N MAAMMrtµ ME1 \l\ STATUS: Phases (1) & (2) of the project (Theater Upgrade at the Community_Center) have been completed. Phase (3), (4), & (5) of the Community Center Complex Upgrade will be designed and constructed in FY 2004- 05. I — kI - § 1.1,,,s, AVE IS — c k `I =I COST ESTIMATE CURRENT REQUEST Architectural 38,222 Construction 110,000 FUND SOURCE 1 04-05 140 CDBG 148,222 Total 148,222 262 1 1 1 1 1 1 1 r 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2004-05 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Public Buildings and Grounds 121-8630-4201 122-8630-4201 150-8630-4201 160-8630-4201 301-8630-4201 PROJECT NO.!TIT1-E: CIP 00-630 Municipal Pier Renovation - Phase III - Architectural Upgrades I I u u L PROJECT DESCRIPTION: Municipal Pier Architectural Upgrades will provide major aesthetic and practical improvements to the pier, pier plaza and lifeguard facilities. New restrooms, pavement, lighting, utilities room, handrails, 911 room, and lifeguard building are to be provided by this project. • • – ••The �C ,•,- 1a. t Ns I_ _ f _ .... JUSTIFICATION: This project is Phase 111 of a three-phase project calling for the renovation of the pier. Phase III will include the plaza, lifeguard facilities and restroom improvements. Phase I, which called for the repair of the pier structure, was completed in May 1999. Phase 11, which consists of deck surface repair work, work related to the installation of a new lighting system and safety railing along the pier, was completed in November 2000. •_ —� Cm° [ I- f J [ .�. .. .-� . \a� I` d[ \N 1' t[ wieeklbol .0 E 1 I [ ,Thi --a.`=i i s i I 1* _ R _ W it _—`_ I e I- — — ;t 1 ... _— it I . gr �i PROJECT LOCATIONS STATUS: The design is scheduled to be completed by March 2004. Construction is anticipated to start in June 2004. Completion of the project is anticipated by April 2005. PACIFIC OCEAN COST ESTIMATE CURRENT REQUEST Project Management 400,000 Architectural 600,000 Construction Services 40,000 Construction 3,500,000 Contingencies 681,000 FUND SOURCE 1 04-05 121 Prop A Open Space 221,743 122 Tyco Fund 2,167,800 150 Grant Fund 324,000 160 Sewer Fund 196,874 301 Capital Improvement Fund 1,198,943 Total 4,109,360 Total 5,221,000 263 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2004-05 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Building Improvements 301-8634-4201 PROJECT NO.JTITLE: CIP 02-634 Exterior Painting of the Clark Building, Community Services Building, Bowling Green Building and wall PROJECT DESCRIPTION: This project consists of repairing, patching, and painting the exterior of the Clark Building, Community Services Building, and the Bowling Green Building, including the wall. — a 5 PROJECT t_ JUSTIFICATION: None of these buildings have been painted in over 10 years, have cracked, peeling, and faded paint, and have mildew. All buildings are in poor condition and are not a positive reflection of the City. LOCATION o x s COMM AVE I `I - 1.:-> __J_I II WNW CST I ISI I I I STATUS: 1 wnwtr BLVD. I d I Mr „t„ Cow[ IG I$I I$I ....,rcv, at. Hrr„ °""c I I I rcuOOS• .a[. f F G k s #. G 6 g 1 C k gni C ;n$ I I t gnkr I I I COST ESTIMATE CURRENT REQUEST Construction 15,000 Contingencies 1,500 FUND SOURCE I 04-05 301 Capital Improvement Fund 14,500 Total 16,500 264 I I a i I I I I I I I I I I r I ■ Appendix a r — 1.c .. am a• as MR alit — a■� r LO N a able a i a— a a r a S a a S s a r This page left intentionally blank 266 CITY OF HERMOSA BEACH FACTS & FIGURES • Date of Incorporation January 14, 1907 • Form of Government Council - City Manager • Location Four miles south of Los Angeles International Airport • Area 1.3 square miles • Population 19,549 • Parking Meters 1,611 • Public Safety One Police Station, 38 safety personnel One Fire Station, 20 safety personnel • Parks & Public Facilities Beach - 36.52 acres Twenty parks - 21.70 acres Hermosa Greenbelt —19.50 acres (Open space park) One Community Theatre • Libraries One Los Angeles County Branch Library • Employees Full-time 141 • Climate Average Temperature 70° F Summer, 55° F Winter • Assessed Valuation $2.40 Billion Source: City of Hermosa Beach, Finance Department 1 Hdl Coren & Cone 2003-04 2 State of California Department of Finance 267 Santa Monica Bay Pacific Ocean • Miles of streets Forty miles of streets • Number of Street Lights 588 (city owned) 818 (electric utility) • Sanitary Sewers 34 miles • Parcels' 6,909 Residential — 6,271 Commercial — 367 Vacant —120 Other —151 • Housing Units2 9,813 • Persons Per Household2 2.1122 REVENUE HISTORY BY FUND General Fund Revenue from Property Taxes Revenue from Sales & Use Tax Revenue from Transient Occupancy Tax Revenue from Business License Tax Revenue from Utility Users Tax Revenue from Other Taxes Revenue from Licenses & Permits Revenue from Fines & Forfeitures Revenue from Use of Property & Money Revenue from Other Govemments Revenue from Service Charges Other Revenues 2001-02 Actual $4,861,793 $2,658,955 $918,165 $661,790 52,092,916 $811,290 $445,673 $210,554 $432,423 $1,162,706 $1,032,763 $476,392 2000-01 Actual 54,450,847 2,698,726 793,818 627,987 1,896,613 776,605 579,608 177,977 695,192 1,179,120 1,070,067 377,173 1999-00 Actual $4,074,852 2,381,067 711,929 568,501 1,720,936 766,046 558,456 195,481 554,760 1,056,398 1,015,653 1,164,390 1998-99 Actual 53,614,162 2,127,364 549,858 592,228 1,840,513 731,652 567,607 204,884 536,617 953,644 1,076,447 116,240 1997-98 Actual $3,454,470 1,948,428 394,570 574,398 1,948,774 669,509 484,154 156,077 519,412 912,200 939,902 I (39,807) 1 1 1 Total General Fund Lighting & Landscaping Fund Downtown Enhancement Fund Parking Fund State Gas Tax Fund AB 939 Fund County Gas Tax Fund Prop A Open Space Fund Parks/Rec Facility Tax Fund UUT Railroad Right of Way Fund Building Improvement Fund Lower Pier District Administrative Expense Fur Myrtle District Administrative Expense Fund Loma District Administrative Expense Fund Community Development Block Grant Fund Prop A Transit Fund Prop C Fund Grant Fund Office of Traffic Safety Grant Fund Air Quality Improvement Fund Supplemental Law Enforcement Services Fum California Law Enforcement Equipment Progra Taskforce for Reg Autotheft Prevention Fund Sewer Fund Asset Forfeiture Fund Fire Protection Fund Contingency Fund Capital Improvement Fund Artesia Boulevard Relinquishment Fund Lower Pier Avenue Improvement Fund Myrtle Utility Underground Improvement Fund Loma Utility Underground Improvement Fund Lower Pier District Redemption Fund Myrtle Avenue Assessment Fund Loma Drive Assessment Fund Insurance Fund Equipment Replacement Fund $15,765,420 $469,996 $778,687 $2,304,534 $406,829 $74,719 530,001 $18,199 $126,834 $16,291 $3,861 $2,738 $8,885 $10,586 $450,467 $285,138 $233,702 $644,308 $0 523,020 $106,334 $41,657 $0 $204,579 $23,152 $91,477 $42,171 $120,925 $507,470 $3,279 $902 $6,467 $720 $2,596 $2,733 51,281,105 $998,488 $15,323,733 479,096 663,937 1,840,802 516,650 86,771 1,455 812,011 322,346 30,449 13,307 2,631 8,967 11,686 56,661 299,530 286,548 158,796 0 22,915 108,108 114,147 0 358,022 20,124 205,092 0 153,438 0 5,381 12,433 22,907 1,451 5,604 4,754 1,177,805 835,935 514,768,469 489,856 512,563 1,794,111 380,112 77,204 1,115 1,461,451 231,341 25,806 9,346 0 4,534 5,733 1,448 275,465 243,781 1,129,986 0 31,923 45,016 0 0 233,989 18,499 159,734 0 51,937 0 3,738 1,567,601 1,733,825 781 4,670 3,628 1,069,083 697,853 $12,911,216 497,344 364,467 1,973,658 355,468 76,138 5,999 4,507,569 202,108 79,651 10,892 0 0 0 3,063 270,853 220,897 242,866 0 21,448 45,158 0 0 207,894 15,643 177,959 0 8,544 0 5,994 0 0 899 0 0 996,237 496,214 $11,962,087 507,252 349,620 1,857,642 349,491 71,842 5,370 399,795 214,515 104,122 10,272 0 0 0 16,259 258,101 208,591 72,907 0 21,180 45,927 0 0 194,716 17,756 163,037 0 0 0 412,708 0 0 0 0 0 1,112,442 566,511 1 1 1 1 1 1 1 1 1 1 1 Grand Total 525,088,270 523,963,492 $27,034,598 $23,698,179 $18,922,143 i. 268 REVENUE CATEGORY DETAIL 2004-05 Schedule of Revenues by Fund and Revenue History by Fund The following General Fund revenue accounts are included for each revenue category on the Schedule of Revenues by Fund and the Revenue History by Fund: Property Taxes Current Year Secured Current Year Unsecured Prior Year Collections Supplemental Roll S8813 Sales and Use Tax Transient Occupancy Tax Business License Tax Utility Users Tax Other Taxes YZ Cent Sales Tax Extension Cable TV Franchise Electric Franchise Gas Franchise Refuse Franchise Licenses and Permits Fines and Forfeitures Use of Money and Property Other Governments Intergovernmental/State Service Charges Other Revenues 269 EXPENDITURE HISTORY BY FUND 2001-02 2000-01 1999-00 1998-99 1997-98 Actual Actual Actual Actual Actual General Fund City Council City Attorney City Cleric/Elections City Manager Prospective Expenditures City Prosecutor City Treasurer Community Development Building & Safety $493,396 483,765 471,863 454,866 389,203 Planning $386,990 370,985 321,502 289,560 276,657 Community Resources/Cable TV $888,734 725,387 744,245 662,438 579,692 Information Systems' 145,599 130,992 Finance Administration $492,617 460,595 459,771 421,117 457,393 Fire Department $2,950,206 2,750,457 2,420,774 2,471,558 2,276,383 General Appropriations $36,080 49,317 24,449 41,727 42,829 Personnel $236,381 221,590 178,478 140,442 148,049 Police $5,944,320 6,147,152 5,290,153 4,998,907 4,797,702 Crossing Guards $59,704 54,660 51,552 51,643 50,026 Public Works Administration/Parks $806,328 679,287 622,244 589,211 603,822 Building Maintenance $362,019 346,796 396,783 365,095 350,309 Street Maintenance/Traffic Safety $740,303 588,132 535,465 498,891 444,784 Capital Improvement Protects $178,391 437,038 107,906 3,500 50 Total General Fund $14,678,191 $14,277,848 $12,495,343 $12,054,116 $11,360,607 Lighting & Landscaping Fund $527,619 598,028 701,811 444,776 495,126 Downtown Enhancement Fund $933,797 724,740 715,214 166,464 30,913 Parking Fund $1,577,319 1,301,344 1,136,550 1,072,985 1,054,214 State Gas Tax Fund $143,322 80,095 16,910 52 8 AB 939 Fund $32,210 33,528 35,224 29,977 36,093 County Gas Tax Fund $47,078 0 70,582 1,790 11 Prop A Open Space Fund $0 872,057 1,334,611 4,507,608 350,588 Parks/Rec Facility Tax Fund $328,589 255,204 59,776 61,717 4,124 UUT Railroad Right of Way Fund $18,767 70,672 226,130 1,046,890 61,727 Building Improvement Fund $153,686 15,025 745 18,445 5,997 Lower Pier Administrative Expense Fund $1,688 1,618 0 0 0 Myrtle District Administrative Expense Fund $5,472 5,718 26 0 0 Loma District Administrative Expense Fund $5,898 8,003 26 0 0 Community Development Block Grant Fund $450,399 56,661 1,448 3,062 16,257 Prop A Transit Fund $263,641 231,754 318,169 298,842 230,924 Prop C Fund $443,345 372,174 46,528 18,155 132,009 Grant Fund $643,761 147,725 1,140,708 242,866 3,940 Office of Traffic Safety Grant Fund $0 Air Quality Improvement Fund $825 720 445 1,021 642 Supplemental Law Enforcement Services Func $116,464 34,812 51,904 30,192 41,663 California Law Enforcement Equipment Progra $90,092 0 0 0 0 Taskforce for Reg Autotheft Prevention Fund $0 Sewer Fund $631,420 Asset Forfeiture Fund $0 Fire Protection Fund $53,068 Capital Improvement Fund $1,324,089 Artesia Boulevard Relinquishment Fund $12,180 Lower Pier Avenue Improvement Fund $0 Myrtle Utility Underground Improvement Fund $4,995 Loma Utility Underground Improvement Fund $69,604 Insurance Fund $1,799,829 Equipment Replacement Fund $1,287,881 $172,379 $204,214 $194,952 $217,899 $179,165 $243,449 225,789 131,600 234,779 169,774 $184,647 138,015 162,536 132,942 126,526 $284,607 236,816 232,039 195,500 191,900 $0 0 0 0 0 $150,377 95,302 89,466 82,601 88,803 $67,263 62,551 59,565 55,842 56,550 780,551 519,843 0 34,936 0 24,933 104,562 193,584 0 0 0 25,522 504,986 1,042,506 474,235 1,112,538 1,168,500 2,432,447 816,529 791,580 688,835 702,897 24,233 12,771 21,309 21,218 193,098 0 0 0 112,504 225,809 15,233 0 15,233 0 536,184 664,804 454,956 521,784 Grand Total $25,645,229 $22,937,089 $24,530,039 $22,060,543 $15,974,126 information Systems was moved to the Equipment Replacement Fund in Fiscal year 1999-00. 270 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 EXPLANATION OF USER CHARGE ALLOCATIONS Computer Replacement Charges: Departments are charged user charges for the replacement of computer equipment, peripheral equipment, and business machines. The current useful life for personal computers is 3 years, while peripherals range from 4 to 6 years. The useful life for business machines is 7 years. The allocation is distributed based on the following weighted formula: Annual amortization + percent of Information Systems equipment amortization + percent of total Information Systems Division costs + business machine amortization. Equipment Replacement Charges: Departments are charged user charges for the replacement of vehicles, heavy equipment, and general small equipment. The useful life for vehicles and heavy equipment ranges from 3 to 25 years. The allocation is distributed based on the following weighted formula: Percent of Equipment Service Division costs + Department Parts & Fuel + Department vehicle amortization + Department specific services. Insurance User Charges: Departments are charged user charges for liability, worker's compensation, unemployment, and property and bonds. Costs are allocated using the following weighted formulas: Liability Percent of losses for 3 years x per cent of payroll + per cent of vehicles x Liability Department costs. Worker Compensation Percent of Payroll x Workers Compensation Department costs. Auto/Property/Bonds Property — Premium based on percent of occupied square footage. Auto — Direct charge for vehicles Bonds — Number of employees as ratio of total employees + direct charge for department specific bonds. Unemployment Percent of Payroll x Unemployment Department costs. 271 This page left intentionally blank 272 VEHICLE REPLACEMENT SCHEDULE 273 This page left intentionally blank 274 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 EQUIPMENT REPLACEMENT SCHEDULE VEHICLES SCHEDULED FOR REPLACEMENT 2004-05 PRELIMINARY BUDGET 2004 -05 - REPLACEMENT AMOUNT ACCUM. TOTAL REPL 2004-05 THROUGH REPL DEPT IGROUPI ITEM COST IN SVCI LIFE YR CHARGE 6/30/2005 COST 4201 COMMUNITY DEVELOPMENT - BUILDING ✓ Ford Ranger Pickup 517,763 2001 10 2011 51,776 57,104 517,763 ✓ Ford Ranger Pickup 517,763 2001 10 2011 51,776 $7,104 517.763 ✓ Ford F150 CNG Pickup 518,410 2003 10 2013 51,841 53,682 518,410 ✓ Toyota Camry (CNG) 526,295 2000 10 2010 52,630 $13,150 526,295 COUNT: 4 SUBTOTAL: $80,233 58,023 $31,040 $80,232 4601 COMMUNITY RESOURCES ✓ Ford F350 Van 532,163 2001 10 2010 53,216 512,865 532,163 ✓ Ford F150 4WD Pickup 523,608 2003 10 2013 52,361 54,722 523,608 ✓ GEM Electric Vehicle (donated) 50 2003 NOT TO BE REPLACED COUNT: 3 SUBTOTAL: 555,772 55.577 517,587 555,771 2201 FIRE ✓ Pierce Fire Engine 5256,901 1990 20 2010 512,845 3189,000 $256,901 ✓ Smoot Fire Engine $341,468 1997 20 2017 517.073 5135,080 5341,468 ✓ Pierce Fire Engine (delivery 6-00) $302,282 2000 20 2020 515,114 574,625 $302,282 ✓ Ford Crown Victoria (Code 3 Eq added) 526,457 2001 10 2011 $2,646 $10,584 526.457 ✓ Ford F350 Truck 532,250 1994 15 2009 52.150 517,500 532,250 ✓ Ford Ambulance 564,663 1997 7 2004 $9,746 564,663 564,663 ✓ Ford Explorer (Code 3 Eq added) 531,662 2003 10 2013 53.166 56,332 531,662 ✓ Ford Ambulance 564.663 1997 7 2004 $9,746 564,663 564,663 COUNT: 8 SUBTOTAL: 5863,445 572,486 5373,447 5863,445 2101 (a) POUCE ✓ Ford Crown Victoria (HB5) 529,728 2003 4 2007 57,432 514,864 529,728 ✓ Ford Crown Victoria (HB1) 529,728 2003 4 2007 57,432 514,864 $29,728 ✓ Ford Crown Victoria (HB2) $29,728 2003 4 2007 $7,432 514,864 529,728 ✓ Ford Crown Victoria (HB8) 529,060 2002 4 2006 57,265 521,795 529,060 ✓ Ford Crown Victoria (HB6) 529,060 2002 4 2006 57,265 521,795 $29,060 ✓ Ford Crown Victoria (HB10) 529,060 2002 4 2006 57,265 $21,795 529,060 ✓ Ford Crown Victoria (HB3) 529.060 2002 4 2006 57,265 $21,795 $29,060 V Ford Crown Victoria (HB9) 530.478 2001 4 2005 $7,620 $30,478 $30,478 V ✓ Dodge Durango 4 X 4 Dodge Durango 4X4 (Beach Patrol) 531,499 2001 10 2011 53.150 $14,000 528,519 2001 10 2011 NOT TO BE REPLACED 275 531,499 EQUIPMENT REPLACEMENT SCHEDULE VEHICLES SCHEDULED FOR REPLACEMENT 2004-05 PRELIMINARY BUDGET 2004-05" _ REPLACEMENT FY"' AMOUNT ACCUM. TOTAL REPL 2004-05 THROUGH REPL DEPT GROUP ITEM COST IN SVC] LIFE YR CHARGE 6/30/2005 COST 2101 V V V V V V V V V POLICE (continued) BMW Motorcycle (includes set-up) BMW Motorcycle (includes set-up) Dodge Intrepid - Gray (Detectives) Chevrolet Impala -Tan (Detectives) Ford F150 Pickup (Detectives) Ford Crown Victoria (Silver) Kawasaki Motorcycle Kawasaki Motorcycle Kawasaki Motorcycle 323,282 2004 5 2009 $23,282 2004 5 2009 $23,100 2000 7 2007 $23,100 2000 7 2007 $25,527 2001 7 2008 $26,201 2001 7 2008 310,263 1999 $9,211 2002 5 2007 $9,211 2002 5 2007 $4,656 $4,656 $3,300 $3,300 $4,656 $4,656 $16,500 $16,500 $3,647 $14,588 $3,743 $14,972 NOT TO BE REPLACED $1,842 $5,526 $1,642 $5,526 $23,282 $23,282 $23,100 $23,100 $25,527 $26,201 $9,211 $9,211 ✓ Ford Crown Victoria (Blue) ✓ Ford Crown Victoria (Tan) ✓ Ford Crown Victoria (Light Blue) ✓ Chevrolet Tahoe Pickup $26,275 1998 $26,275 1998 $26,275 1998 528,275 2000 7 7 7 5 2005 2005 2005 2005 $3,754 $3,754 53.754 $5,255 $26,275 $26,275 $26,275 $26,275 $26,275 $26,275 $26,275 $26,275 ✓ Ford Ambulance (ERT Team) COUNT: SUBTOTAL: 23 $574,198 2000 2104 OFFICE OF TRAFFIC SAFETY GRANT - SPEED ENFORCEMENT/EDUCATION PROGRAM ✓ Speed Check Trailer ✓ Speed Check Trailer COUNT: SUBTOTAL: 3302 COMMUNITY SERVICES ✓ Ford Ranger 4 X 4 Pickup ANIMAL TRANSPORT UNIT/AC TRUCK ✓ Ford Ranger Pickup ✓ GO -4 (CNG) ✓ GO -4 (CNG) ✓ GO -4 (Gas) ✓ GO -4 (Gas) ✓ GO -4 (Propane) ✓ GO -4 (Propane) ✓ Ford Ranger 4X4 Pickup ✓ GO -4 (Propane) COUNT: SUBTOTAL: NOT TO BE REPLACED $105,629 $364,274 $535,418 513,640 1997 5 • NOT TO BE REPLACED $17,428 2003 5 • NOT TO BE REPLACED 2 $31,068 • 520,035 1999 10 2009 $2,004 510,020 520,035 $7,349 1997 10 2007 $735 $5,880 $7,349 $15,751 1996 10 2006 $1,575 $14,175 $15,751 $29,058 2004 10 2014 32,906 $2,906 $29,058 $29,058 2004 10 2014 $2,906 $2,906 $29,058 $22,131 2001 10 2011 $2,213 $6,639 $22,131 $22,131 2001 10 2011 $2,213 $6,639 $22,131 $24,779 1998 10 2008 52.478 $17,346 $24,779 $24,779 1998 10 2008 $2,478 $17,346 $24,779 $21,400 1998 10 2007 $2,140 $17,120 $21,400 $24,779 1997 10 2007 $2,478 $19,824 $24,779 11 $241,251 $24,126 $120,801 $241,251 276 EQUIPMENT REPLACEMENT SCHEDULE VEHICLES SCHEDULED FOR REPLACEMENT 2004-05 PRELIMINARY BUDGET 2004-05'• REPLACEMENT FV*** AMOUNT ACCUM. TOTAL REPL 2004-05 THROUGH REPL DEPT GROUP ITEM COST IN SVCI LIFE YR CHARGE 6/30/2005 COST PUBUC WORKS FLEET 4202 PUBUC WORKS ADMINISTRATION (b) V Ford Ranger Pickup (60%) ✓ Toyota Camry (CNG) 521.000 1996 10 2006 51.260 518,900 521.000 326,295 2000 10 2010 52.630 $13,150 326.295 V Chevrolet Astrovan 526.250 1989 10 2005 52.625 526,250 526.250 4204 BUILDING MAINTENANCE COUNT: 2.6 SUBTOTAL: 573,546 ✓ Ford F250 Truck (CNG) (b) V (40%) Ford F350 Utility Truck In Sewers 3302 DOWNTOWN ENHANCEMENT 56,515 $58,300 573,546 533,600 2000 10 2010 53.360 316,800 533,600 1996 20 2016 5616 COUNT: 1.4 SUBTOTAL: 533.600 53.976 516,800 533,600 (b) V (5%) Ford F150 Pickup In Parks (b) V (5%) Ford F250 Utility Truck In Traffic Sfty COUNT: SUBTOTAL: 6101 PARKS (b) V Ford F150 Pickup King Cab 4 X 4 (55%) ✓ Ford F350 DumpTnrck (b) V Ford F250 Utility Truck (70%) 3102 SEWERS 0.1 1997 15 2012 5101 2001 10 2011 5136 5237 530,450 1997 15 2012 51.117 518,736 530,450 532,550 1995 20 2015 51.627 516,270 532.550 530,539 2001 10 2011 52.138 512.216 530.539 COUNT: 2.25 SUBTOTAL: 593.538 54,882 $47,222 593,538 ✓ Ford F450 Dump Truck $32,638 2001 20 2021 51,632 56.528 532,638 (b) V Ford F350 Utility Truck (60%) 330,813 1996 20 2016 5925 513.696 530.813 (b) V (20%) Ford F150 Pickup In Parks 1997 15 2012 5406 (b) V (40%) Ford Ranger Pickup in PW Admin 1996 10 2006 5840 H Eq Caterpillar (Front Loader) 5174,607 1991 20 2011 58.730 5113,490 5174.607 H Eq Backhoe (50%) $44,101 1986 20 2006 52.205 541.895 $44,101 COUNT: 3.7 SUBTOTAL: 5282.158 514,738 5175,609 5282,158 277 EQUIPMENT REPLACEMENT SCHEDULE VEHICLES SCHEDULED FOR REPLACEMENT 2004-05 PRELIMINARY BUDGET 2004-05" REPLACEMENT FY•" AMOUNT ACCUM. TOTAL REPL 2004-05 THROUGH REPL DEPT jGROUP ITEM COST IN SVCI LIFE YR CHARGE 6/30/2005 COST 2601 STREET LIGHTING/LANDSCAPING/MEDIANS ✓ Ford F250 Utility Truck $33,249 2001 15 2016 $2,217 $13,300 $33,249 (b) V (20%) Ford F150 Pickup In Parks 1997 15 2012 $406 (b) V (30%) Ford F250 Utility Truck In Parks 2001 10 2011 $916 ✓ Ford F150 Pickup Truck $23,100 1996 15 2011 $1,540 $13,860 $23,100 ✓ Chevrolet 6500 Hi LIR Truck 5127,606 2003 20 2023 $6,380 $19,140 $127,606 H Eq Hyster Forklift $18,900 1995 20 2015 $945 $9,450 $18,900 H Eq Backhoe (50%) $44,101 1986 20 2006 $2,205 $41,895 $44,101 COUNT: 5.00 SUBTOTAL: $246,955 $14,609 $97,645 $246,955 3104 TRAFFIC SAFETY ✓ Ford F250 SD Stake Bed Truck $27,049 2002 10 2012 $2,705 $8,115 $27,049 (b) V Ford F250 Utility Truck (95%) $27,281 2001 10 2011 $2,592 $21,824 527,281 ✓ Ford F450 Dump Truck $30,472 2001 25 2026 $1,219 $4,876 $30,472 ✓ Ford F450 Custom Paint Truck $70,933 2002 10 2012 $7,093 $28,372 $70,933 Heq Generator $14,041 2004 10 2014 $1,404 $2,808 $14,041 GRAND TOTALS COUNT: 4.95 SUBTOTAL: $169,775 $15,013 $65,995 $169,776 COUNT: 71.00 TOTAL: $2,714,472 GROUP LEGEND V = Vehicle H Eq = Heavy Equipment $275,811 $1,368,720 $2,675,691 NOTE: EQUIPMENT SERVICE VAN IS INCLUDED IN PUBLIC WORKS ADMINISTRATION BECAUSE AMOUNT IS TOO SMALL TO ALLOCATE TO ALL DEPARTMENTS. FUNDED BY OFFICE OF TRAFFIC SAFETY GRANT. NOT INCLUDED IN EQUIPMENT REPLACEMENT CHARGES. '• THERE WAS A 2.3% INCREASE TO THE NEW VEHICLE CPI FROM JAN 2003 TO FEB 2004; THEREFORE VEHICLE REPLACEMENT VALUES WERE INCREASED BY THAT AMOUNT FOR FISCAL YEAR 2004-05. ••• REFLECTS INCREASE OF 1.50% TO REFLECT INTEREST THAT WOULD BE EARNED IF INTEREST WAS ALLOCATED TO THIS FUND. (a) ALL POLICE VEHICLES INCLUDE "SET UP" IN REPLACEMENT COSTS. (b) Effective 7/1/04 Public Works vehicles are being allocated to all departments based on personnel allocation of primary user, INDICATES VEHICLE SCHEDULED FOR REPLACEMENT IN 2004-05 VEHICLES LISTED IN BOLD SCHEDULED FOR REPLACEMENT BUT NOT YET PURCHASED OR DISPOSED OF. REPLACEMENT VALUES FOR THESE VEHICLES WERE NOT ADJUSTED. 278 COMPUTER REPLACEMENT SCHEDULE 279 This page left intentionally blank 280 EQUIPMENT REPLACEMENT SCHEDULE COMPUTERS SCHEDULED FOR REPLACEMENT 2004-05 PRELIMINARY BUDGET AMOUNT FY ACCUM. TOTAL REPL 2004/05 THROUGH REPL DEPT I GROUP I ITEM 1 QTY1 COST IIN SVCILIFE 1121 CITY CLERK PC Dell Pentium 4 Computer PC Dell Pentium 4 Computer Printer HP LaserJet 4050 Printer HP LaserJet 2200 Scanner HP 6270A Scanner 1141 CITY TREASURER PC Dell Pentium 4 Computer PC Dell Pentium 4 Computer 1201 CITY MANAGER PC PC Printer Printer Dell Pentium 4 Computer Dell Pentium 4 Computer HP LaserJet 2200 HP 656 C Deskjet '1206 INFORMATION SYSTEMS PC Dell Pentium 4 Computer PC Dell Pentium 4 Computer $1,300 2003 3 51,300 2003 3 51,400 2000 6 51,662 2003 6 51,000 2000 4 COUNT 5 $6,662 1 1 YR CHARGE 06/30/05 COST 2006 2006 2006 2009 2004 5433 5433 5233 5277 5250 5866 5866 51.165 5554 $1,000 51,300 51,300 51.400 51,662 31,000 51,626 $4,451 56,662 51,300 2003 3 2006 5433 5866 51,300 51,300 2003 3 2006 $433 5866 51,300 COUNT 2 52,600 1 1 1 1 $1,300 2003 51,300 2003 51.662 2003 5510 2003 COUNT 4 54,772 Laptop Pentium 650 Mhz Gateway Computer Printer HP LaserJet 4 Plus Novell Network Quantum tape drive Network & battery backup Network Poweredge File Server - Comm Resources E -Commerce Network Poweredge File Server - Eden Inforum Gold Network Poweredge File Server - Active Directory Network 400 Mhz Computer System w/PC Anywhere Network Dell Pentium 4 Computer (Handhelds download) Network Epson 570 Printer Printer HP Photosmart 1215 Printer Network Poweredge File Server - T2 Laptop Dell Laptop Computer Laptop Dell Laptop Computer (used by Chad) Laptop Pentium 650 Mhz Gateway Computer Laptop Pentium 650 Mhz Gateway Computer Laptop Pentium 650 Mhz Gateway Computer Network Poweredge File Server - SunPro Network Poweredge File Server - Class Network Poweredge File Server - Norton Antivirus Network Poweredge File Server- Exchange Network 266 Mhz Computer Sys/EDEN backup (Joe) Network Dell Optiplex GX260T 281 3 3 6 6 2006 2006 2009 2009 5866 51,732 $2,600 5433 5433 5277 550 5866 5866 5554 550 51.300 51,300 51,662 5510 51.193 52,336 $4,772 1 51,300 2002 3 2005 5433 51,300 51,300 1 51,300 2002 3 2005 5433 51,300 51,300 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 52,604 51,300 $4.329 5500 55,551 55,390 55,390 51,300 51,300 5800 5464 56,079 52,515 52,515 52,604 52,604 52,604 $4,816 $4,816 51.523 55,390 $1,300 51,300 2001 1999 2004 2000 2002 2002 2002 3 4 6 4 6 6 6 2004 2003 2010 2004 2008 2008 2008 5868 5325 5722 $125 5925 5898 5898 52,604 $325 5722 5500 52,776 52,695 52.695 52,604 51.300 $4,329 5500 55,551 55,390 55.390 NOT TO BE REPLACED 2003 3 2006 $433 5433 51,300 NOT TO BE REPLACED 2002 6 2008 577 5232 5464 2004 6 2008 51,013 51,013 $6,079 NOT TO BE REPLACED NOT TO BE REPLACED NOT TO BE REPLACED NOT TO BE REPLACED NOT TO BE REPLACED 2002 6 2006 2002 6 2006 2002 6 2006 2002 6 2006 2001 3 2004 2003 3 2006 5803 52.408 54,816 5803 52,408 $4,816 5254 $762 $1,523 5898 52,695 $5,390 5484 51,300 51,300 $433 5433 $1,300 EQUIPMENT REPLACEMENT SCHEDULE COMPUTERS SCHEDULED FOR REPLACEMENT 2004-05 PRELIMINARY BUDGET AMOUNT FY ACCUM. TOTAL REPL 2004/05 THROUGH REPL DEPT GROUP ITEM QTYJ COST SVCtLIFE YR CHARGE 06/30/05 COST 1206 INFORMATION SYSTEMS (continued) Laptop Laptop Laptop Network Printer Printer Printer ACC Pentium 100 Mhz Patriot Computer Pentium 100 Mhz Patriot Computer Pentium 100 Mhz Patriot Computer Reserver cabinet HP LaserJet 2200 Printer HP LaserJet 2200 PURCHASED BUT NOT INSTALLED HP 870 CXI DeskJet Printer Bar Code Reader 1202 FINANCE ADMINISTRATION PC PC PC PC PC PC Printer Printer Printer Printer Printer Dell Pentium 4 Computer System Dell Pentium 4 Computer System Dell Pentium 4 Computer System Dell Pentium 4 Computer System Dell Pentium 4 Computer System 333 Mhz Computer System(Cati Accounting) HP LaserJet 2 (call accounting) HP LaserJet 5N HP LaserJet 4 HP LaserJet 4100 HP LaserJet 5N HP LaserJet 4 1203 PERSONNEL 1 1 1 1 1 1 1 1 54,000 54,000 $4,000 52,135 51,662 51,662 5300 5300 COUNT 30 587,653 1 1 1 1 1 1 1 51.300 51.300 $1,300 51.300 51,300 $1,300 $800 51.300 51.300 52,516 31.300 51,300 COUNT 12 516,316 NOT TO BE REPLACED NOT TO BE REPLACED NOT TO BE REPLACED 2002 5 2007 5427 2003 6 2009 $277 2003 6 2009 $277 NOT TO BE REPLACED 1999 7 2006 543 2003 3 2006 2003 3 2006 2003 3 2006 2003 3 2006 2003 3 2006 2000 3 2003 1998 4 2002 2000 6 2006 2000 6 2006 2003 6 2009 2000 6 2006 2000 6 2006 511,849 5433 5433 5433 5433 5433 $433 5200 5217 5217 5419 5217 5217 $4,085 51.281 5554 5554 $2,135 51,662 51,662 5258 5300 529,247 560,411 5866 5866 5866 5866 5866 $1,300 5800 51,085 51,085 5838 31,085 51,085 51.300 51,300 51,300 51,300 51,300 $1,300 5800 51,300 51,300 52,516 51,300 51,300 511,607 516,316 PC Dell Laptop Computer 1 52,584 2002 3 2005 5861 52,584 52,584 PC Printer Printer Dell Pentium 4 Computer Dell Pentium 4 Computer Tower (training) Shamrock Monitor HP LaserJet 4 Plus HP LaserJet 2200 1208 GENERAL APPROPRIATIONS PC Dell Pentium 4 Computer Printer HP 1215 Photosmart Scanner HP Scanjet 5490 CXI 2101 POLICE DEPARTMENT PC PC PC PC $1,300 51,300 5350 $1,300 $1,662 COUNT 6 $8,496 1 1 1 2003 3 2006 5433 2003 3 2006 5433 NOT TO BE REPLACED 2000 6 2006 5217 2003 6 2009 5277 51,300 2003 5464 2003 5500 2003 COUNT 3 52,264 Dell Optiplex GX270T 2.4 Ghz; 1.0 gb computers Dell Optiplex GX27OT 2.4 Ghz; 1.0 gb computers Dell Optiplex GX270T 2.4 Ghz; 1.0 gb computers Dell Optiplex GX270T 2.4 Ghz; 1.0 gb computers 282 51.325 2004 51,325 2004 51,325 2004 $1,325 2004 3 6 4 2006 2009 2007 3 2007 3 2007 3 2007 3 2007 52,221 5433 577 5125 5635 5442 5442 5442 5442 5866 51,300 5866 $1,300 51,085 51.300 5554 51.662 55,955 $8,146 5866 5154 5125 51,300 5464 5500 51.145 52,264 5442 5442 5442 5442 51,325 51,325 51,325 51,325 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 EQUIPMENT REPLACEMENT SCHEDULE COMPUTERS SCHEDULED FOR REPLACEMENT 2004-05 PRELIMINARY BUDGET AMOUNT FY ACCUM. TOTAL REPL 2004/05 THROUGH REPL DEPT GROUP ITEM QTY I COST IIN SVC{LIFE YR CHARGE 06/30/05 COST 2101 POLICE DEPARTMENT (continued) PC Dell Optiplex GX270T 2.4 Ghz; 1.0 gb computers 1 51,325 2004 3 2007 5442 5442 51,325 PC Dell Optiplex GX270T 2.4 Ghz; 1.0 gb computers 1 51.325 2004 3 2007 5442 $442 51,325 PC Dell Optiplex GX270T 2.4 Ghz; 1.0 gb computers 1 51.325 2004 3 2007 5442 5442 51,325 PC Dell Optiplex GX270T 2.4 Ghz; 1.0 gb computers 1 51,325 2004 3 2007 $442 $442 51,325 PC Dell Optiplex GX270T 2.4 Ghz; 1.0 gb computers 1 51,325 2004 3 2007 $442 5442 51,325 PC Dell Optiplex GX270T 2.4 Ghz; 1.0 gb computers 1 51,325 2004 3 2007 $442 5442 51,325 PC Dell Optiplex GX270T 2.4 Ghz; 1.0 gb computers 1 51.325 2004 3 2007 5442 $442 $1,325 PC Dell Optiplex GX270T 2.4 Ghz; 1.0 gb computers 1 51,325 2004 3 2007 5442 $442 51,325 PC Dell Optiplex GX270T 2.4 Ghz; 1.0 gb computers 1 51,325 2004 3 2007 5442 $442 51.325 PC Dell Optiplex GX270T 2.4 Ghz; 1.0 gb computers 1 51,325 2004 3 2007 5442 5442 51,325 PC Dell Optiplex GX270T 2.4 Ghz; 1.0 gb computers 1 $1.325 2004 3 2007 5442 $442 $1,325 PC Dell Optiplex GX270T 2.4 Ghz; 1.0 gb computers 1 $1,325 2004 3 2007 5442 $442 51,325 PC Dell Optiplex GX270T 2.4 Ghz; 1.0 gb computers 1 51,325 2004 3 2007 5442 5442 51,325 PC Dell Optiplex GX270T 266 mb computers 1 $1,155 2004 3 2007 5385 5385 $1,155 PC Dell Optiplex GX270T 266 mb computers 1 $1,155 2004 3 2007 5385 5385 51,155 PC Dell Optiplex GX270T 266 mb computers 1 51,155 2004 3 2007 $385 5385 51,155 PC Dell Optiplex GX270T 2.4 Ghz; 512 mb computer 1 51,020 2004 3 2007 5340 5340 51,020 PC Dell Mini Tower 350 Mhz 1 $1,202 NOT TO BE REPLACED PC Dell Optiplex GX270T 2.4Ghz; 512mb Computer 1 51,126 2004 3 2007 5375 5375 $1,126 PC Dell Optiplex GX270T 2.6Ghz; 1.0 gb Computer 1 51,000 2004 3 2007 5333 5333 51,000 PC Dell GX400 Computer (add on for Sergeants office) 1 52,518 NOT TO BE REPLACED Printer HP LaserJet 4050 3 54,800 2001 6 2007 5800 53,200 54,800 Printer HP LaserJet 4200N 1 51,809 2003 6 2009 5302 5604 51,809 Laptop Dell Latitude 133 Mhz Computer 3 58.780 2002 4 2006 52,195 56,585 58,780 Printer HP Deskjet (add on for Sergeants office) 1 5220 2002 6 2008 538 5220 5220 Printer HP Deskjet 970 4 52,000 2002 6 2008 5333 $999 52,000 Printer HP Deskjets 4 51,011 2002 6 2008 5169 5507 $1,011 Printer HP Color LaserJet 4550 1 52,000 2002 6 2008 5333 5999 $2,000 Hub 1 53,000 2004 6 2010 5500 5500 53,000 Server Dell Server for Tiburon Records Management System 1 55,682 2004 6 2010 5947 5947 55,682 Server DTC 16MX Server 1 55,681 2002 6 2008 5947 52,841 55,681 2201 FIRE DEPARTMENT PC Dell Pentium 4 Computer PC Dell Pentium 4 Computer COUNT 45 567,839 516,281 527,119 564,119 1 51.300 2003 3 2006 $433 5866 51,300 ' 1 $1,300 2003 3 2006 5433 5866 51,300 PC Dell Pentium 4 Computer 1 $1,420 2002 3 2005 $473 51,420 51,420 PC Dell Pentium 4 Computer 1 51,300 2003 3 2006 $433 $866 51,300 PC Dell Pentium 4 Computer 1 51,420 2002 3 2005 5413 $1,420 51,420 Laptop Toshiba PS113U-05X Printer HP LaserJet 4050 Printer HP LaserJet 5N Printer Canon 5830 Printer HP LaserJet 2200 Printer HP LaserJet 3 Printer HP DeskJet 990 CXI 1 51,350 2004 3 2007 5450 $450 $1,350 1 51,400 2000 6 2006 5233 $1,165 51,400 1 $800 2000 6 2006 5133 5665 $800 1 5453 2003 6 2009 576 5152 $453 1 51,662 2003 6 2009 5277 $554 $1,662 1 5800 1998 4 2002 5800 5800 1 5467 2003 6 2009 578 5 156 5467 COUNT 12 513,672 $3,492 $9,380 513,672 283 EQUIPMENT REPLACEMENT SCHEDULE COMPUTERS SCHEDULED FOR REPLACEMENT 2004-05 PRELIMINARY BUDGET AMOUNT FY ACCUM. TOTAL REPL 2004/05 THROUGH REPL DEPT 1 GROUP ITEM 1 QTYI COST IIN SVC LIFE YR CHARGE 06/30/05 COST 4101 COMMUNITY DEVELOPMENT/PLANNING PC Dell Pentium 4 Computer PC Dell Pentium 4 Computer PC Dell Pentium 4 Computer PC Pentium 200 Mhz Computer System Printer HP LaserJet 4 Printer HP LaserJet 4 Printer HP 970 CSE DeskJet 4201 COMMUNITY DEVELOPMENT/BUILDING PC Dell Pentium 4 Computer PC Dell Pentium 4 Computer PC Dell Optiplex GX27OT 2.4 Ghz PC 33 Mhz Computer System PC Pentium 300 Mhz Computer System PC Pentium 286 Mhz Computer System PC Pentium 300 Mhz Computer System Printer HP IIIP LaserJet Printer HP LaserJet 2200 4202 PUBLIC WORKS ADMINISTRATION 1 51,300 2003 3 2006 5433 3866 31,300 1 51,300 2004 3 2007 5433 $433 31,300 1 $1,300 2004 3 2007 5433 $433 31,300 1 31,300 2001 3 2004 5433 $1,300 31,300 1 $1,300 2001 6 2007 3217 3868 31,300 1 31,300 2001 6 2007 3217 5868 $1,300 1 3300 1999 4 2003 575 3300 3300 COUNT 7 38,100 52,241 35,068 38,100 1 51,300 2003 3 2006 $433 3866 31,300 1 51,300 2003 3 2006 5433 3866 31,300 1 51,415 2004 3 2007 5472 3472 31,415 1 $1,000 1994 3 2002 3333 $1,000 $1,000 1 31,300 2000 3 2003 $433 51,300 $1,300 1 31,300 2000 3 2003 $433 51,300 51,300 1 31,300 2000 3 2003 $433 51,300 $1,300 1 31,300 1999 4 2003 3325 $1,300 51,300 1 51,662 2003 6 2009 3277 $554 $1,662 COUNT 9 $11,877 $3,572 58,958 $11,877 PC Dell Pentium 4 Computer 1 $1,300 2003 3 2006 5433 3866 51,300 PC Dell Pentium 4 Computer 1 51,300 2003 3 2006 5433 5866 51,300 PC Dell Pentium 4 Computer 1 51,300 2003 3 2006 $433 5866 31,300 PC Dell Pentium 4 Computer 1 $1,300 2003 3 2006 $433 $866 51,300 PC Dell Pentium 4 Computer 1 51,300 2004 3 2007 3433 $433 $1,300 PC Pentium II Computer System 1 31,000 1997 3 2000 5333 51,000 51,000 PC 33 Mhz Computer System 1 31,000 1999 3 2002 $333 5333 51,000 PC Dell Pentium 4 Computer (Engineering Tech) 1 51,141 2003 3 2006 $380 3760 31,141 PC Dell Pentium 4 Computer 1 51,300 2004 3 2007 3433 5433 $1,300 PC Dell Precision 340 Computer (Auto -Cad) 1 52,841 2004 3 2007 3947 $947 $2,841 Scanner Vidar Select Scanner (Auto -Cad) 1 510,416 2004 6 2010 31,736 $1,736 510,416 Printer HP DesignJet 800PS 42* (Auto -Cad) 1 58,568 2004 6 2010 31,428 $1,428 38,568 Printer HP LaserJet 2200DTN 1 51,662 2004 6 2010 $277 $277 31,662 Printer HP LaserJet 5100 1 52,650 2003 6 2009 3442 3884 32,650 Printer HP Photosmart 1215 Printer 1 $464 2003 6 2009 377 3154 $464 Printer HP 520C DeskJet 1 5300 1996 4 2000 375 5300 5300 Printer HP LaserJet 2200DN 1 31,662 2004 6 2010 3277 3277 31,662 Scanner HP ScanJet 5490CXI Scanner 1 3500 2003 4 2007 5125 3125 3500 Printer HP 825C DeskJet (temporary use for consultant) 1 NOT TO BE REPLACED COUNT 18 340,004 39,028 284 $12,551 340,004 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 EQUIPMENT REPLACEMENT SCHEDULE COMPUTERS SCHEDULED FOR REPLACEMENT 2004-05 PRELIMINARY BUDGET AMOUNT FY ACCUM. TOTAL REPL 2004/05 THROUGH REPL DEPT I GROUP ITEM I QTY I COST IIN SVCS LIFE YR CHARGE 06/30/05 COST 4601 COMMUNITY RESOURCES PC Dell Pentium 4 Computer PC Dell Pentium 4 Computer PC Dell Pentium 4 Computer PC Dell Pentium 4 Computer 1 $1,651 2002 3 2005 $550 $1,100 $1,651 1 $1,651 2002 3 2005 $550 $1,100 $1,651 1 $1,651 2002 3 2005 $550 $1,100 $1,651 1 $1,421 2002 3 2005 $474 $1,421 $1,421 PC PC PC •• Printer • Printer Printer Printer • Printer 1204 FINANCE CASHIER Dell Pentium 4 Computer Dell Pentium 4 Computer Pentium 333 Mhz Computer System HP LaserJet 4 HP LaserJet 4 Plus HP LaserJet 2200 HP LaserJet 2200 HP 882C DeskJet Uninterrupted Power Supply 1 $1,300 2003 3 2006 $433 $866 $1,300 1 $1,300 2003 3 2006 $433 $866 $1,300 1 $1,300 2001 3 2004 $433 $1,300 $1,300 1 $1,300 1999 4 2003 $325 $1,300 $1,300 1 $1,300 1998 4 2002 $325 $800 $800 1 $1,662 2003 6 2009 $277 $554 $1,662 1 $1,662 2003 6 2009 $277 $554 $1,662 1 $300 1998 4 2002 $75 $300 $300 1 $300 1999 5 2003 $60 $300 $300 COUNT 13 $16,798 $4,762 $11,561 $16,298 PC Optiplex GX270T, 2.4 Ghz computers 1 $1,532 2004 3 2007 $511 $511 $1,532 PC Optiplex GX270T, 2.4 Ghz computers 1 $1,532 2004 3 2007 $511 $511 $1,532 PC Optiplex GX270T, 2.4 Ghz computers 1 $1,532 2004 3 2007 $511 $511 $1,532 PC Optiplex GX270T, 2.4 Ghz computers 1 $1,532 2004 3 2007 $511 $511 $1,532 PC Optiplex GX270T, 2.4 Ghz computers 1 $1,532 2004 3 2007 $511 $511 $1,532 PC Pentium 233 Mhz Computer System • Cash Register 1 $1,000 1999 3 2002 $333 $1,000 $1,000 PC Optiplex GX270T, 2.4 Ghz computers 1 $1,532 2004 3 2007 $511 $511 $1,532 PC Optiplex GX270T, 2.4 Ghz computers 1 $1,532 2004 3 2007 $511 $511 $1,532 PC Dell Mini Tower & Monitor (350 Mhz) 1 $1,200 1997 3 2002 $400 $1,200 $1,200 Printer HP LaserJet 2200DN 1 $1,662 2004 6 2010 $277 $277 $1,662 Printer HP LaserJet 4 1 $1,300 1994 4 1998 $325 $1,300 $1,300 Printer Epson DFX-8500 Printer & accessories 1 $2,663 2004 6 2010 $444 $666 $2,663 Printer HP LaserJet 4050 1 $1,400 2000 6 2006 $233 $1,165 $1,400 ACC Epson Model M128C Receipt printer 1 $1,050 1999 7 2006 $150 $750 $1,050 Bar Code Reader 1 $372 2004 7 2011 $53 $53 $372 Bar Code Reader 1 $372 2004 7 2011 $53 $53 $372 Bar Code Reader 1 $372 2004 7 2011 $53 $53 $372 Bar Code Reader 1 $372 2004 7 2011 $53 $53 $372 Bar Code Reader 1 $372 2004 7 2011 $53 $53 $372 COUNT 18 $22,487 $6,004 $10,147 $22,487 3302 COMMUNITY SERVICES PC Dell Pentium 4 Computer 1 $1,300 2004 3 2007 5433 $433 $1,300 PC Pentium 400 Mhz Computer System (17" monitor) 1 $1,200 2001 3 2004 $483 $1,300 $1,200 PC Pentium 366 Mhz Computer System (17" monitor) 1 $1,200 2001 3 2004 $483 $1,300 $1,200 Printer HP LaserJet 2200DN 1 $1,662 2004 6 2010 $277 $277 $1,662 •• Printer HP 812C DeskJet 1 $800 1999 4 2003 $200 $665 $800 •• Printer HP LaserJet SN 1 $1,300 1999 4 2003 $325 $1,300 $1,300 285 EQUIPMENT REPLACEMENT SCHEDULE COMPUTERS SCHEDULED FOR REPLACEMENT 2004-05 PRELIMINARY BUDGET AMOUNT FY ACCUM. TOTAL REPL 2004/05 THROUGH REPL DEPT 1 GROUP ITEM I QTY1 COST IIN SVC1LIFE YR CHARGE 06/30/05 COST 3302 COMMUNITY SERVICES (continued) ACC Hand Held Citation Writer & Accessories ACC Hand Held Citation Writer & Accessories ACC Hand Held Citation Writer & Accessories ACC Hand Held Citation Writer & Accessories ACC Hand Held Citation Writer & Accessories ACC Hand Held Citation Writer & Accessories ACC Hand Held Citation Writer & Accessories ACC Hand Held Citation Writer & Accessories ACC 8 port Hand Held Communications Base 8 33,684 2004 10 2014 $368 $368 33,684 8 33,684 2004 10 2014 3368 3368 33,684 8 33,684 2004 10 2014 $368 3368 33,684 8 33,684 2004 10 2014 3368 $368 33,684 8 $3,684 2004 10 2014 $368 3368 33,684 8 33,684 2004 10 2014 $368 $368 33,684 8 33,684 2004 10 2014 3368 3368 33,684 8 33,684 2004 10 2014 3368 3368 $3,684 1 33,607 2004 10 2014 3361 3361 $3,607 ACC Parking Meter Handheld 1 32,013 1995 5 2000 3403 $2,013 $2,013 ACC Parking Meter Handheld 1 32,013 2000 5 2005 $403 $2.013 $2,013 GRAND TOTALS COUNT 73 $44,567 COUNT 257 3349,335 $6,312 312,606 344,567 374,167 3153,864 3322,296 • All Information Systems department equipment Is allocated to departments In computer replacement charges based on % of total computer equipment owned by each department. •' Equipment listed In bold Indicates equipment scheduled for replacement but not yet purchased. Indicates equipment scheduled for replacement In FY 2004-05 •••' 2 computers purchased 9117/03 are not yet In place. Cost of computers Is $1,532 each. NOTE: The useful life of all printers and servers was changed to 6 years which resulted In a change to the printers scheduled for replacement In fiscal year 2003-04. 286 BUSINESS MACHINE REPLACEMENT SCHEDULE 287 This page left intentionally blank 288 EQUIPMENT REPLACEMENT SCHEDULE BUSINESS MACHINES SCHEDULED FOR REPLACEMENT 2004-05 PRELIMINARY BUDGET AMOUNT FY ACCUM. TOTAL REPL 2004/05 THROUGH REPL DEPT 1 GROUP I ITEM I QTY I COST IIN SVCtLIFE YR CHARGE 06/30/05 COST 1208 GENERAL APPROPRIATIONS Copier Canon Model 6050 (2nd Floor City Hall) 1 513,600 1997 7 2004 51,943 $1,943 513,600 Copier Canon Model 6050 (1st Floor City Hall) 1 $13,600 1997 7 2004 51,943 51,943 513,600 Copier Minolta Model EP2080 (Public Works Department) 1 56,965 1997 7 2004 $995 5995 56,965 Fax Canon Laser 7500 Fax Machine (2nd Floor City Hall) 1 52,595 1997 7 2004 $371 5371 52,595 Postage Neopost IJ65 Postage Meter 1 $4,200 2003 7 2010 $600 51,200 54,200 Postage Postage Scale 1 $950 2001 7 2008 5136 5680 5950 Projector Multimedia Projector & Accessories 1 54,464 2002 7 2009 $638 51.914 54,464 COUNT 7 46,374 6,626 9,046 46,374 2101 POLICE DEPARTMENT Copier Xerox Document Center 555 Digital Copier 1 512,978 2003 7 2010 51,854 53,708 512,978 COUNT 1 512.978 51,854 53,708 512,978 2201 FIRE DEPARTMENT Copier Minolta Model EP2080 (Community Resources) 4204 BUILDING MAINTENANCE 1 56,965 1997 7 2004 5995 5995 56,965 COUNT 1 56,965 5995 5995 $6,965 Other Equip Scoreboard/Community Center Gym 1 54,500 1995 10 2005 5450 54,500 54,500 COUNT 1 $4,500 $450 $4,500 $4,500 4601 COMMUNITY RESOURCES Copler Minolta Model EP2080 (Community Resources) 1 56,965 1997 7 2004 5995 5995 56,965 COUNT 1 56,965 5995 5995 56,965 3302 COMMUNITY SERVICES Copier Minolta ModeL EP2010 (Community Services) GRAND TOTALS 1 $4,763 1997 7 2004 5680 5680 $4,763 COUNT 1 54,763 5680 5680 $4,763 COUNT 10 578,045 511,600 515,424 578,045 EQUIPMENT LOCATED IN AREAS SPECIFIC TO A SINGLE DEPARTMENT HAS BEEN CHARGED TO THE DEPARTMENT WHERE IT IS LOCATED. REPLACEMENT COSTS ADDED TO COMPUTER REPLACEMENT CHARGES IN FISCAL YEAR 2002-03. Effective 7/1/2004, maintenance costs for these machines has been moved to the Equipment Replacement Fund. Gym Scoreboard added to schedule 7/1/2004 Items listed In bold scheduled for replacement but not yet purchased or disposed of. Amortizaton for 200405 Is based on budgeted replacement cost. 289 This page left intentionally blank 290 GLOSSARY OF TERMS ADA: Americans with Disabilities Act Appropriation: Legal authorization by the City Council to make expenditures and to incur obligations for specific purposes. Assessed Valuation: A dollar value placed upon real estate or other property, by Los Angeles County, as a basis for levying property taxes. Beginning Fund Balance: Fund balance available in a fund, from the end of the prior year, for use in the following year. Budget: The financial plan for the operation of a program or organization that includes an estimate of proposed expenditures for a given period of time and the proposed means of financing those expenditures. CDBG: Community Development Block Grant CDS: Continuous Deflection Separator. Clarifier unit to improve quality of storm water runoff. CUP: Conditional Use Permit Capital improvement Project (CIP): Physical improvements which typically cost over $5,000 and will have a useful life of a year or more. Capital Improvement Projects typically improve City owned assets such as buildings, parks, streets and other infrastructure components. Capital projects often span more than one fiscal year. Capital Outlay: A budget category which accounts for all furniture, vehicles and equipment having a unit cost of $1,000 or more and a useful life of more than one year. Department: An organizational unit comprised of divisions or programs. The City of Hermosa Beach has thirteen departments: City Attorney, City Manager, City Clerk/Elections, City Council, City Prosecutor, City Treasurer, Finance, Personnel, Community Resources, Police, Fire, Community Development and Public Works. Designation: A portion of the fund balance that is "earmarked " for specific use but is still spendable. Division: An organizational unit within a department that handles a specific area of responsibility assigned to that department. 291 Expenditure: The cost of goods received or services rendered for the government unit. Fiscal Year: A 12 -month period of time to which an annual operating budget applies. The City of Hermosa Beach's fiscal year is July 1 through June 30. Fixed Asset: Tangible property items such as land, buildings, vehicles and equipment which have a value over $1000 and a life over one year. Fund: A self -balancing set of accounts. Governmental accounting information is organized into funds, each with separate revenues, expenditures and fund balances. There are four major types of funds: General, Proprietary, Special Revenue, and Trust & Agency. Definitions of these funds are found under "Explanation of City Funds on page 2. Fund Balance: The difference between a fund's assets and liabilities. Portions of the fund balance may be reserved, such as for encumbrances, or designated, such as for contingencies. Gann Appropriation Limit: Article XIIIB of the California Constitution was amended by Proposition 4, "The Gann Initiative," in 1979. This article limits the growth of governmental spending by multiplying the limit for the prior year tax proceeds by a growth factor. The 1979 base year limit amount consists of all tax proceeds appropriated in that year. Each subsequent year, the City Council adopts the revised appropriation limit annually, based on changes in the City or County population and changes in the California per capita (PCI) or nonresidential new construction. Grant: Contributions or gifts of cash or other assets from another entity. Grants are typically to be used or expended for a specific purpose. General Fund: The primary fund of the City, used to account for all revenues and expenditures of the City not legally required to be accounted for in another fund. ICRMA: Independent Cities Risk Management Authority Infrastructure: The underlying foundation or basic framework of a system or organization, such as the roads, sewers, storm drains, etc. Internal Service Charge: A charge to department budgets designed to provide for the operation, maintenance and replacement of some shared City function. The City of Hermosa Beach uses internal service charges to provide for its City-wide computer network, operation and replacement of its vehicle fleet and allocation of insurance costs. MTA: Metropolitan Transit Authority Operating Budget: The financial plan, excluding capital expenditures, for the operation of a program or organization that includes an estimate of proposed expenditures for a given period of time and the proposed means of financing those expenditures. 292 Revenue: Item or source of income, such as from taxes, licenses, permits, etc. Reserve: A portion of the fund balance that is not available for appropriation because it does not represent spendable cash or because of legal restrictions. TDA: Transportation Development Act Total (Memorandum Only) Column: The total column of the City of Hermosa Beach Budget Summary captioned "Total (Memorandum Only)" does not present consolidated financial information and is presented only to facilitate financial analysis. Interfund eliminations have not been made in the aggregation of this data. Transfer: Moneys appropriated from one fund to another, in order to reimburse the fund for expenses or to finance the operation of the other fund. Transfers between a Proprietary Fund and a Govemmental Fund, as in the case of the Insurance Fund, are budgeted as revenues and expenditures in the various funds, to comply with governmental accounting principles. 293 Auto/Property Insurance/Bonds Autotheft Prevention (TRAP) Beverage Recycling Block Grant General Administration Budget Summary Budget Transfers Bus Pass Subsidy Business Machine Replacement Schedule Capital Improvement Program Certificate of Award City Attorney City Clerk/Elections City Council City Manager City Manager's Budget Message City Prosecutor City Treasurer Community Development -Building Community Development -Planning Community Resources/Cable TV Community Services Commuter Express Computer Replacement Schedule C.O.P.S. Program Crossing Guards Departmental Equipment Replacement Department Requests Dial -A -Ride Dial -A -Taxi Downtown Enhancement Emission Control (AQMD) Expenditure History by Fund Expenditures by Fund Explanation — User Charge Allocation Finance Administration Finance Cashier Fire Department Fire Protection General Appropriations INDEX ' PAGE PAGE 176 206 212 140 23 36 160 289 249 11. 104 108 100 112 15 128 132 136 138 149 197 142 281 194 200 237 47 144 202 216 178 270 35 271 156 158 166 170 180 294 Glossary Hermosa Beach Facts Information Systems L. A. Impact Liability Insurance Lifeguard Service/Beach Maintenance Lighting/Landscaping/Medians Lower Pier, Myrtle Avenue & Loma Drive Administrative Expense North Pier Structure/Parking Lot N County Share of Revenue Organizational Chart Personnel Personnel Allocation Summary Pie Chart -Appropriations Pie Chart -General Fund Appropriations Pie Chart -General Fund Revenue Pie Chart -Revenue by Source Police Administration Property Tax Dollar Breakdown Prospective Expenditures Public Works Administration Public Works -Building Maintenance Pub Works -Equipment Service Division Public Works -Parks Division Public Works -Sewers and Storm Drains Public Works -Street Maint./Traffic Safety Recreation Transportation Revenue By Fund Revenue Category Detail Revenue History by Fund Source Reduction/Recycling Traffic Safety, Artesia Boulevard Understanding The Budget Unemployment Insurance Used Oil Block Grant Vehicle Replacement Schedule Workers' Compensation 291 267 119 204 182 218 220 162 224 9 174 91 95 97 43 41 191 45 124 210 214 234 222 226 228 152 34 269 268 114 230 1 184 232 275 186