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08/10/04
CITY CLERK "Those who seek faultless friends rem AGENDA REGULAR MEETING HERMOSA BEACH CITY COUNCIL Tuesday, August 10, 2004 - Council Chambers, City Hall 1315 Valley Drive Regular Session - 7:10 p.m. Closed Session - Immediately following Regular Session MAYOR CITY CLERK Art Yoon Elaine Doerfling MAYOR PRO TEM CITY TREASURER J. R. Reviczky John M. Workman COUNCIL MEMBERS CITY MANAGER Sam Y. Edgerton Stephen R. Burrell Michael Keegan CITY ATTORNEY Peter Tucker Michael Jenkins All council meetings are open to the public. PLEASE ATTEND. The Council receives a packet with detailed information and recommendations on nearly every agenda item. Complete agenda packets are available for public inspection in the Police Department, Fire Department, Public Library and the Office of the City Clerk. During the meeting, a packet is also available in the Council Chambers foyer. City Council agendas and staff reports are available for your review on the City's web site located at www.hermosabch.org CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL ANNOUNCEMENTS PRESENTATIONS CLOSED SESSION REPORT FOR MEETING OF JULY 27.2004: NO REPORTABLE ACTIONS. 3 $ • PUBLIC PARTICIPATION: Although the City Council values your comments, the Brown Act generally prohibits the Council from taking action on any matter not listed on the posted agenda as a business item. 1. ORAL AND WRITTEN COMMUNICATIONS Members of the public wishing to address the City Council on any items within the Council's jurisdiction, or to request the removal of an item from the consent calendar, may do so at this time. Comments on public hearing items are heard only during the public hearing. Comments from the public are limited to three minutes per speaker. Members of the audience may also speak: 1) during discussion of items removed from the Consent Calendar; 2) during Public Hearings; and, 3) during discussion of items appearing under Municipal Matters. The City Council acknowledges receipt of the written communications listed below. No action will be taken on matters raised in written communications. The Council may take action to schedule issues raised in oral and written communications for a future agenda. Citizens with comments regarding City management or departmental operations are requested to submit those comments to the City Manager. NO WRITTEN COMMUNICATIONS 2. CONSENT CALENDAR: The following more routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless a Council member removes an item from the Consent Calendar. Items removed will be considered under Agenda Item 4, with public comment permitted at that time. (a) (b) Recommendation to approve minutes of the regular meeting of the City Council held on July 27, 2004. Recommendation to ratify check register and to approve cancellation of certain checks as recommended by the City Treasurer. (c) Recommendation to receive and file Tentative Future Agenda Items. (d) Recommendation to receive and file report of Customer Service Surveys/Complaints. Memorandum from City Clerk Elaine Doerfling dated August 1, 2004. • • (e) Recommendation to deny the following claims and refer them to the City's Liability Claims Administrator. Memorandum from Personnel Director/Risk Manager Michael Earl dated August 2, 2004. (h) (i) (]) Claimant: Morales, Michael Date of Loss: 06-04-04 Date Filed: 07-28-04 Allegation: Police Misconduct Claimant: Alba, Michael Date of Loss: 01-20-04 Date Filed: 07-19-04 Allegation: Police Misconduct Recommendation to receive and file the action minutes of the Public Works Commission meeting of July 21, 2004. Recommendation to accept donations of $2,500 from 24 Hour Fitness to be used for the Sunset Concerts and equipment valued at $312 from Hermosa Cyclery to be used by the Police Department Bike Patrol. Memorandum from Finance Director Viki Copeland dated August 3, 2004. Recommendation to award three-year contract to Kone Elevator Inc. to provide maintenance and emergency response services for the two city - owned elevators for the fixed annual contract amount of $3,420 (less 2% for annual pre -payment) and authorize the City Clerk to attest and the Mayor to execute agreement upon approval as to form by the City Attorney. Memorandum from Public Works Director Richard Morgan dated August 4, 2004. Recommendation to award a Professional Services Agreement to J.C. Chang & Associates, Inc. for an amount not to exceed $48,430 for 02-626 Community Center Theater ADA Upgrades, Phases 3 & 4 and authorize the City Clerk to attest and the Mayor to execute agreement upon approval as to form by the City Attorney. Memorandum from Public Works Director Richard Morgan dated August 3, 2004. Recommendation to award a Professional Services Agreement to AAE, Inc. for providing City Traffic Engineering Services on a cost-plus basis not to exceed $20,000; authorize the Mayor to execute and City Clerk to attest the agreement subject to approval by the City Attorney; and, authorize staff to negotiate an agreement with AAE, Inc. for services in the FY 2005-06. Memorandum from Public Works Director Richard Morgan dated August 3, 2004. 3 (k) (1) (m) • • Recommendation to deny the following claim and refer it to the City's Liability Claims Administrator. Memorandum from Personnel Director/Risk Manager Michael Earl dated August 3, 2004. Claimant: Simeoni, Christine Date of Loss: 07-19-04 Date Filed: 08-02-04 Allegation: Vehicle Damage Recommendation to adopt resolution approving the implementation of a formalized loan agreement between the cities of Redondo Beach, Hermosa Beach, Manhattan Beach and El Segundo Fire Departments. Memorandum from Fire Chief Russell Tingley dated August 3, 2004. Recommendation to authorize the bid award for the interior painting of the fire station to Painting and Decor LTD and re -appropriate $8,570 from the 2003-04 budget to the 2004-05 budget. Memorandum from Fire Chief Russell Tingley dated August 3, 2004. 3. CONSENT ORDINANCES a. ORDINANCE NO. 04-1242 — "AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, ADOPTING BY REFERENCE PART 2 OF TITLE 24 OF THE CALIFORNIA CODE OF REGULATIONS WITH UPDATED STRUCTURAL AMENDMENTS, COMPRISING THE 2001 CALIFORNIA BUILDING CODE; PART 3 OF TITLE 24 OF THE CALIFORNIA CODE OF REGULATIONS, COMPRISING THE 2001 CALIFORNIA ELECTRICAL CODE; PART 4 OF TITLE 24 OF THE CALIFORNIA CODE OF REGULATIONS, COMPRISING THE 2001 CALIFORNIA MECHANICAL CODE; PART 5 OF TITLE 24 OF THE CALIFORNIA CODE OF REGULATIONS, COMPRISING THE 2001 CALIFORNIA PLUMBING CODE; PART 9 OF TITLE 24 OF THE CALIFORNIA CODE OF REGULATIONS, COMPRISING THE 2001 CALIFORNIA FIRE CODE; PART 10 OF TITLE 24 OF THE CALIFORNIA CODE OF REGULATIONS, COMPRISING THE 2001 CALIFORNIA CODE FOR. BUILDING CONSERVATION; THE 1997 EDITION OF THE UNIFORM HOUSING CODE; AND THE 1997 EDITION OF THE UNIFORM CODE FOR THE ABATEMENT OF DANGEROUS BUILDINGS; AMENDING SAID CODES; AND AMENDING TITLE 15 OF THE HERMOSA BEACH MUNICIPAL CODE." For adoption. Memorandum from City Clerk Elaine Doerfling dated August 4, 2004. 4 • • 4. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION * Public comments on items removed from the Consent Calendar. 5. PUBLIC HEARINGS - TO COMMENCE AT 7:30 P.M. a. ADOPTION OF METROPOLITAN TRANSIT AUTHORITY (MTA) LOCAL IMPLEMENTATION REPORT AND SELF CERTIFICATION RESOLUTION CERTIFYING COMPLIANCE. WITH THE CONGESTION MANAGEMENT PROGRAM (CMP) PURSUANT TO GOVERNMENT CODE SECTION 65089. Memorandum from Community Development Director Sol Blumenfeld dated July 26, 2004. RECOMMENDATION: Adopt resolution certifying compliance with Congestion Management Program. b. DISCUSSION OF PROPOSED VACATION AND ABANDONMENT OF A PORTION OF 30TH STREET FROM PACIFIC COAST HIGHWAY, APPROXIMATELY 100 FEET TO THE WESTERLY EDGE OF THE SOUTH BAY BMW PROPERTY, NORTH SIDE OF 30TH STREET. Memorandum from Public Works Director Richard Morgan dated August 3, 2004. RECOMMENDATION: 1. Hold a Public Hearing to receive public comment regarding the proposed vacation of 30th Street at Pacific Coast Highway. After receiving staff report and public comment, if Council determines to continue vacation proceedings, then; 2. Adopt resolution declaring its intention to vacate and abandon a portion of 30th Street on the west side of Pacific Coast Highway, including construction of a cul-de-sac; 3. Set the Public Hearing for Tuesday, October 26, 2004; and, 4. Direct staff to hold a public workshop with the Public Works Commission on September 15, 2004, and then perform a one- month test of a full closure of 30t Street and a barrier to westbound traffic on Longfellow Avenue. 5 • • 6. MUNICIPAL MATTERS a. STREETLIGHT ELIMINATION. Memorandum from Public Works Director Richard Morgan dated August 2, 2004. RECOMMENDATION: Authorize the removal of up to 50% of the streetlights in the northwest portion of the City as a test project before proceeding citywide. b. PROJECT NO. CIP 00-630 PIER RENOVATION - PHASE III, AWARD CONSTRUCTION CONTRACT, APPROPRIATE FUNDS1 AND APPROVE PROFESSIONAL SERVICES AGREEMENT FOR CONSTRUCTION SUPPORT. Memorandum from Public Works Director Richard Morgan dated August 2, 2004. RECOMMENDATION: That the City Council: 1. Award the Construction Contract to George C. Hopkins Construction Company, Inc. in the amount of $4,782,000.00 and authorize the Mayor to execute and the City Clerk to attest subject to approval by the City Attorney; 2. Authorize the reduction in the amount of $75,000 from the 122 Tyco Fund; 3. Authorize the appropriation of $100,000 from the 125 Park & Recreation Fund; 4. Authorize the appropriation of $500,000 from the 302 Artesia Blvd. Relinquishment Fund; 5. Authorize the appropriation of $51,991 from the 150 Roberti-Z'berg-Harris Grant Fund; 6. Authorize the appropriation of $220,000 from the 150 Per Capita Grant Fund; 7. Authorize the appropriation of $291,263 from the 301 Capital Improvement Fund; 8. Authorize the re -appropriation of $100,000 from Project No. CIP 03-109 Concrete Road Repair— Various Locations, 301 Capital Improvement Fund, into this project; 9. Authorize the re -appropriation of $120,000 from Project No. CIP 03-110 SIuny Seal — Various Locations, 301 Capital Improvement Fund, into this project; 10. Authorize the Director of Public Works to make minor changes to the George C. Hopkins Construction Company, Inc. contract as necessary within the 5% contingency amount of $239,100; and 11. Approve the Professional Services Agreement between the City of Hermosa Beach and Ron Yeo Architects for construction support services in an amount not -to -exceed $30,000. 6 • • c. REPORT ON PURCHASE OF CHANGE MACHINES FOR UPPER PIER AVENUE. Memorandum from Finance Director Viki Copeland dated August 5, 2004. RECOMMENDATION: That the City Council consider information relating to the purchase of a change machine and direct staff how to proceed. 7. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER a. COMMUNITY ENERGY PARTNERSHIP RESOLUTION APPROVING PARTICIPATION AND APPROVAL OF THE MEMORANDUM OF UNDERSTANDING WITH THE ENERGY COALITION. Memorandum from City Manager Stephen Burrell dated August 2, 2004. RECOMMENDATION: Adopt resolution approving the Memorandum of Understanding between the City of Hermosa Beach and The Energy Coalition and direct the City Manager to execute the MOU. 8. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL a. VACANCIES - BOARDS AND COMMISSIONS UPCOMING EXPIRATION OF TERMS. Memorandum from City Clerk Elaine Doerfling dated July 31, 2004. RECOMMENDATION: That the City Council direct the City Clerk to immediately advertise and request applications from interested parties for three Public Works Commission terms that will expire October 31, 2004, with appointments to be made at the regular Council meeting of October 26, 2004. b. CABLE TELEVISION ADVISORY COMMISSION APPLICATIONS. Memorandum from City Clerk Elaine Doerfling dated August 5, 2004. RECOMMENDATION: That the City Council schedule a meeting of 6:00pm prior to the regular meeting of September 14, 2004 for the purpose of interviewing applicants for the Cable Television Advisory Commission, with appointment to be made at the regular meeting. 7 • 9. OTHER MATTERS - CITY COUNCIL Requests from Council members for possible future agenda items: Recommended Action: 1) Vote by Council whether to discuss this item; 2) refer to staff for a report back on a future agenda; or, 3) resolution of matter by Council action tonight. NONE ANNOUNCEMENT IN OPEN SESSION OF ITEMS TO BE DISCUSSED IN CLOSED SESSION AS FOLLOWS: 1. MINUTES: Approval of minutes of Closed Session meeting held on July 27, 2004. 2. CONFERENCE WITH REAL PROPERTY NEGOTIATOR Government Code Section 54956.8 a. Property: 552 11th Place, APN: 4187-020-044 Negotiating Parties: Stephen Burrell & Stephen Grossman Under Negotiation: Price & Terms of Payment b. Property: 75 14th Street, APN: 4183-003-905 Negotiating Parties: Stephen Burrell & Norma Navarro Under Negotiation: Price & Terms of Payment 3. LIABILITY CLAIMS Government Code Section 54956.95 Claimant: Gaspard Patterson Claim Against: City of Hermosa Beach Claimant: Bernhard Rohrbacher and Victor Narro Claim Against: City of Hermosa Beach ADJOURN TO CLOSED SESSION RECONVENE TO OPEN SESSION ORAL ANNOUNCEMENTS ADJOURNMENT 8 • $1/0%ay MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Tuesday, July 27, 2004, at the hour of 6:43 P.M. ROLL CALL: Present: Reviczky, Tucker, Mayor Yoon Absent: Edgerton, Keegan (arrived at 6:52 p.m.) INTERVIEWS OF BOARD OF APPEALS APPLICANTS Pursuant to past procedure, the two applicants were interviewed separately, with each Councilmember asking one question of each of the applicants. Recognizing that this was a public meeting open to any member of the public wishing to observe the interviews, each of the applicants waited their turn and entered the room one at a time when called. Coming forward to proceed with the interview process and respond to the individual Council questions were the following applicants: Bruce Cook James Walker, Jr. ADJOURNMENT - The Adjourned Regular Meeting of the City Council of the City of Hermosa Beach adjourned on Tuesday, July 27, 2004 at the hour of 7:00 p.m. to the Regular Meeting scheduled to begin at the hour of 7:10 P.M. 2a City Council Minutes 07-27-04 Page 11448 • vchlist 07/22/2004 5:15:31 PM Check Register CITY OF HERMOSA BEACH p1/40/9Y Page: 1 Bank code : boa Voucher Date Vendor Invoice PO # 37361 7/22/2004 12651 AIR CLEANING SYSTEMS 37362 7/22/2004 00029 A-1 COAST SANITATION, INC. 37363 37364 37365 7/22/2004 05817 7/22/2004 12396 7/22/2004 11437 ACCELA INC. ADELPHIA ADMINISTRATIVE SERVICES CO-OP Description/Accoirnt 12782 Vehicle Exhaust Removal System 15588 150-2204-5402 15588 180-8610-4201 350016 350017 350018 2005M086 821117899000 173544 .7366 7/22/2004 11511 ADVANCED INFRASTRUCTURE TECH 2143 37367 7/22/2004 06290 AIR SOURCE INDUSTRIES 37368 7/22/2004 12066 AIT 2209 409767 14542 Light Tower For 4th of July 109-3301-4319 Light Towers for 4th of July 109-3301-4319 Light Tower For 4th of July 109-3301-4319 Software Support/04/05 715-1206-4201 Amount 47,700.00 5,296.29 Total : 52,996.29 Total : Total : Air Traffic Monitoring/7/19-8/18 715-1206-4201 DIAL A RIDE PROGRAM/ 145-3404-4201 Total : Total : PARTS FOR PLUMBING SNAKE 15658 160-3102-4309 Test Plug For Sewer Main/June 04 160-3102-4309 Total : Oxygen Tanks Filled/7/04 001-2201-4309 Total : 4761 Toner &Inkjet Cartiridges/June 04 228.50 74.25 148.50 451.25 17,185.77 17,185.77 136.80 136.80 2,750.20 2,750.20 172.45 426.51 598.96 134.30 134.30 b vchlist _ Check Register Page: 2 07/22/2004 5:15:31PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice PO # Description/Account Amount 37368 7/22/2004 12066 AIT (Continued) 001-2101-4305 411.24 Total : .411.24 37369 7/22/2004 06827 ALL CITY MANAGEMENT 2229 CROSSING GUARD SERVICES 7 14392 001-2102-4201 1,320.89 Total : 1,320.89 37370 7/22/2004 06421 ALL STAR FIRE EQUIPMENT, INC. 88474 Mounting Rack for Lite Box 001-2201-4309 21.38 Total : 21.38 37371 7/22/2004 12762 ALVARADO, EFRAIN 1204-15812 Citation Refund/Admin Hearing 110-3302 35.00 Total : 35.00 37372 7/22/2004 05108 AMERICAN RED CROSS 16728 Babysitting Training Class/6/26/04 001-4601-4221 385.00 Total : 385.00 37373 7/22/2004 12685 ANIMAL EMERGENCY REFERRAL 6527 Emergency Vet Services/7/09/04 110-3302-4201 40.00 Total : 40.00 .7374 7/22/2004 09366 AQUA FLO 218944 Irrigation Supplies/June 04 105-2601-4309 224.88 `� 226630 Irrigation Supplies/June 04 105-2601-4309 .286.61 • 232033 Irrigation Supplies/June 04 105-2601-4309 171.73 Total : 683.22 37375 7/22/2004 00152 ARAMARK UNIFORM SERVICES 586-33702760 MATS & SHOP TOWEL SERVICE 715-4206-4309 40.56 586-33720932 MATS & SHOP TOWEL SERVICE 001-3104-4309 68.09 Page: 2 a vchlist 07/22/2004 5:15:31 PM Check Register CITY OF HERMOSA BEACH Page: 3 Bank code : boa Voucher Date • Vendor Invoice PO # Description/Account Amount 37375 7/22/2004 00152 ARAMARK UNIFORM SERVICES (Continued) 586-3702761 MATS & SHOP TOWEL SERVICE 001-3104-4309. 82.64 586-3702762 MATS & SHOP TOWEL SERVICE 001-2201-4309 43.79 586-3702763 MATS & SHOP TOWEL SERVICE 001-2101-4309 53.58 • 586-3702764 MATS & SHOP TOWEL SERVICE 001-4204-4309 59.22 586-3702766 MATS & SHOP TOWEL SERVICE 001-4204-4309 70.45 586-3711836 MATS & SHOP TOWEL SERVICE 715-4206-4309 40.56 586-3711837 MATS & SHOP TOWEL SERVICE 001-3104-4309 68.09 586-3711838 MATS & SHOP TOWEL SERVICE 001-2201-4309 43.79 5863711839 • MATS & SHOP TOWEL SERVICE 001-2101-4309 53.58 586-3711840 MATS & SHOP TOWEL SERVICE 001-4204-4309 59.22 586-3711842 MATS & SHOP TOWEL SERVICE 001-4204-4309 70.45 586-3720931 MATS & SHOP TOWEL SERVICE III 715-4206-4309 41.84 586-3720933 MATS & SHOP TOWEL SERVICE 001-2201-4309 43.79 586-3720934 MATS & SHOP TOWEL SERVICE 001-2101-4309 53.58 586-3720935 MATS & SHOP TOWEL SERVICE 001-4204-4309 59.22 586-3720937 MATS & SHOP TOWEL SERVICE 001-4204-4309 70.45 Total : 1,022.90 37376 7/22/2004 02487 ARCH WIRELESS N7896291 G Pager Service/July 04 Page: 3 3 vchlist Check Register Page: 4 07/22/2004 5:15:31PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice PO # Description/Account Amount 37376 7/22/2004 02487 ARCH WIRELESS (Continued) "001-4601-4201 14.92 001-4202-4201 32.88 715-1206-4201 9.47 Total : 57.27 07377 7/22/2004 05179 AT&T 019360838200 Telephone Charges - June 04 110-1204-4304 8,08 001-2101-4304. 70.93 001-4204-4321 7,68 001-2201-4304 93.39 001-4202-4304 41.18 001-4201-4304 25.01 001-1201-4304 3,84 001-4601-4304 30.13 715-1206-4304 19.83 001-1101-4304 0.08 001-1121-4304 2.04 001-1132-4304 3.60 001-1201-4304 4.50 001-1202-4304 10.90 110-3302-4304 7,27 001-1141-4304 1,68 • 001-1203-4304 11.08 001-1208-4304 0.57 001-4101-4304 17.53 Total : 359.32 37378 7/22/2004 12252 BARON, BERNIE 96194 Damage Deposit Refund 001-2111 500.00 Total : 500.00 37379 7/22/2004 12769 BELITZ, MICHELLE 96253 Class Refund 001-2111 80.00 Total : 80.00 37380 7/22/2004 03190 BLUEPRINT SERVICE & SUPPLY CO. 109068 Blueprint Services/CIP 00-630 Page: 4 vchlist Check Register Page: 5 07/22/2004 5:15:31PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice PO # Description/Account Amount 37380 7/22/2004 03190 BLUEPRINT SERVICE& SUPPLY CO. (Continued) 67381 7/22/2004 12763 BOISVERT, ERIC M. 37382 7/22/2004 08482 BOUND TREE MEDICAL,LLC 001-4202-4201 156.85 109250 Plans Copied/June 04 001-4202-4201 716.67 109685 - Zoning Maps Copied/7/04 001-4101-4305 32.48 Total : 906.00 1204-15829 Citation Refund 110-3302 35.00 Total : 35.00 946167 Medical Supplies/July 04 001-2201-4309 51.43 946507 Medical Supplies/July 04 001-2201-4309 310.07 946747 Medical Supplies/July 04 001-2201-4309 52.63 947582 Medical Supplies/July 04 001-2201-4309 305.91 947591 Medical Supplies/July 04 001-2201-4309 200.37 Total : 920.41 Paramedic License Renewal/A. Bu 001-2201-4315. 130.00 Total : 130.00 Agency Membership Renewal/04 001-4601-4315 420.00 37383 7/22/2004 03372 CA EMS PERSONNEL FUND 2201-15851 • 37384 7/22/2004 00602 CA PARKS AND RECREATION, INC. 002276 37385 7/22/2004 05631 CALIFORNIA CHARTER 104634 37386 7/22/2004 00262 CALIFORNIA MARKING DEVICE 6696 Total : 420.00 Transportation/Leeway Sailing 145-3409-4201 841.96 Total : 841.96 Custom Stamp/Planning Dept/7/04 Page: 5 vchlist Check Register Page: 07/22/2004 5:15:31 PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice PO # Description/Account Amount 37386 7/22/2004 00262 CALIFORNIA MARKING DEVICE 37387 7/22/2004 00016 CALIFORNIA WATER SERVICE • 37388 37389 37390 37391 • 37392 7/22/2004 10838 7/22/2004 06538 7/22/2004 11088 7/22/2004 00634 7/22/2004 00153 CANON BUSINESS SOLUTIONS CAPORICCI & LARSON CAPRCBM CHEVRON AND TEXACO CARD SER. CINTAS CORPORATION (Continued) 4286211111 001-4101-4305 Water Usage/June 04 105-2601=4303 001-6101-4303 001-4204-4303 109-3304-4303 Total : Total : A6868509 Service Agreement/July 04 715-1208-4201 671 04/05 CONTRACT FOR 03/04 AUC 15905 001-1202-4201 10,451.25 Total : 10,451.25 4601-03806 Membership /Pk & Rec Commissio 001-4601-4315 789819208840 Gas Card Purchases/04/05 715-2101-4310 426438505 UNIFORM RENTAL/JUNE 04 001-4202-4314 UNIFORM RENTAL/JUNE 04 001-4202-4314 UNIFORM RENTAL/JUNE 04 001-4202-4314 UNIFORM RENTAL/JUNE 04 001-4202-4314 UNIFORM RENTAL/JUNE 04 001-4202-4314 Total : 75.78 75.78 1,993.77 12,072.75 767.63 139.49 14,973.64 455.10 455.10 426441381 426447131 426447229 426450012 Total : Total : 165.00 165.00 188.50 188.50 85.77 85.77 178.52 85.77 87.77 Page: 6 W vchlist Check Register Page: 7 07/22/2004 5:15:31 PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice PO # Description/Account Amount 37392 7/22/2004 00153 CINTAS CORPORATION (Continued) Total : 523.60 37393 7/22/2004 09614 CONTINENTAL MAPPING SERVICE 71304 37394 7/22/2004 07809 CORPORATE EXPRESS 53271581 • 37395 7/22/2004 10974 COYTE, SANDRA 96195 37396 7/22/2004 08855 D & D SERVICES, INC. 11805 37397 7/22/2004 04689 DATA TICKET, INC. 10014 37398 7/22/2004 03954 DEPARTMENT OF JUSTICE 479192 OWNERSHIP LABELS/BONNIE B 001-1101-4201 75.00 Total : 75.00 Office Supplies/July 04 001-2101-4305 219.42 Total : 219.42 Rental Deposit Refund 001-2111 45.00 Total : 45.00 Dead Animal Disposal/June 04 110-3302-4201 285.00 Total : 285.00 DMV Record Retrieval/June 04 110-1204-4201 Total : 380.94 380.94 Employee Fingerprinting/June 04 001-1203-4201 416.00 Total : 416.00 .399 7/22/2004 00267 DEPARTMENT OF TRANSPORTATION 167596 Signal Maint/June 04 105-2601-4251 612.97 Total : 612.97 37400 7/22/2004 00147 DEVELOPMENT, THE 143935 Film Processing 001-4601-4308 37401 7/22/2004 01294 EXECUTIVE -SUITE SERVICES INC. 1700-107B 1700-111A 23.96 Total : 23.96 Janitorial Services/Jail/6/04 001-4204-4201 Janitorial Services/Police Dept/6/0 001-4204-4201 750.00 1,200.00 Page: 7 vchlist Check Register Page: 8 07/22/2004 5:15:31PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice PO # Description/Account Amount 37401 7/22/2004 01294 EXECUTIVE -SUITE SERVICES INC. (Continued) 1703-110 Janitorial Services/City Hal1/6/04 001-4204-4201 1,245.00 1703-111 Shampoo Carpet/Public Works/6/ 001-4204-4201 150.00 1704-107 Janitorial Services/Base 3/June 04 001-4204-4201 290.00 1705-107 Janitorial Services/Clark Bldg/6/04 001-4204-4201 365.00 1706-109 Janitorial Services/Com Center/6/0 001-4204-4201 4,160.00 1707-107 Janitorial Services/June 04 001-4204-4201 325.00 1861-047 Janitorial Services/Bowling Greens, 001-4204-4201 195.00 1884-034 Janitorial Services So. Park/June 0 001-4204-4201 55.00 Total : 8,735.00 37402 7/22/2004 12761 FELLERS, BRIAN 1204-1513 Citation Refund/1104003225 110-3302. 35.00 Total : 35.00 0403 7/22/2004. 10306 GAGLIA, MICK 2101-15853 Mileage Reimbursement/6/14-6/18 001-2101-4312 213.46 Total : 213.46 37404 7/22/2004 05125 GHASSEMI PETTY CASH, MARIA 1141-15930 Petty Cash Reimbursements FY 0 Page: vchlist Check Register Page: 9 07/22/2004 5:15:31 PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice PO # Description/Account Amount 37404 7/22/2004 05125 GHASSEMI PETTY CASH, MARIA (Continued) 001-1121-4305 15.44 001-1201-4317. 25.00 001-2101-4305 70.36 001-2101-4309 3.79 001=22014305 32.48 001-2201-4314 45.29 001-2201-4317 43.55 001-4202-4305 5.89 001-4202-4317 32.00 001-4601-4308 383.31 001-4601-4305 5.85 001-4601.-4309 31.00 715-3302-4310 5.00 715-2101-4311 30.00 001-3904 -2.10 001-2201-4317 10.00 001-3904 1.70 001-2201-4305 30.97 001-2201-4314 20.00 001-4601-4308 71.93 001-4202-4304 55.00 Total : 916.46 37405 7/22/2004 12717 GREAT PACIFIC EQUIPMENT, INC. 15599 31' Bucket Truck RentaIR/1-6/04 109-3301-4319 1,100.36 Total : 1,100.36 37406 7/22/2004 12760 GROENEWEG, ANDY C. 1204-15831 Citation Refund/0400049912 110-3302 30.00 Total : 30.00 37407 7/22/2004 02102 HARRIS & ASSOCIATES 032060110 PHASE 3 PIER RENOVATION 14355 301-8630-4201 2,730.00 032060111 PHASE 3 PIER RENOVATION 14355 301-8630-4201 5,285.00 Page: vchlist Check Register Page: 10 07/2212004 5:15:31PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice PO # Description/Account Amount 37407 7/22/2004 02102 HARRIS & ASSOCIATES 37408 7/22/2004 12766 07409 7/22/2004 04108 37410 7/22/2004 00322 (Continued) HART, DANIELLE 96268 HAZELRIGG RISK MGMT SERV, INC. 07/19/04 HERMOSA ANIMAL HOSPITAL 09 37411 7/22/2004 00065 HERMOSA BEACH CAR WASH, ZIPP, IN June 30,2004 37412 7/22/2004 11237 IDYLL MOUNTAIN INTERNET • Class Refund/9067 001-2111 Total : 8,015.00 55.00 Total : 55.00 Worker's Comp Claims/7/16/04 705-1217-4324 3,254.80 Total : 3,254.80 Emergency Vet Services/7/19/04 110-3302-4201 35.00 Total : 35.00 City Vehicles Washed/June 04 715-2101-4311 715-3302-4311 715-4201-4311 715-6101-4311 715-4202-4311 Total : 3387 Web Page Hosting & Updates/5/ 715-1206-4201 37413 7/22/2004 02458 INGLEWOOD WHOLESALE ELECTRIC 197394-00 37414 7/22/2004 12767 JONES, CATHY 96130. 96586 Electrical Supplies/July 04 105-2601-4309 001-2021 001-2022 Class Refund/9067 001-2111 Class Refund 001-2111 Total : Total : 344.85 4.95 4.95 4.95 9.90 369.60 1,185.00 1,185.00 38.25 0.72 -0.72 38.25 55.00 100.00 Total : 155.00 I0 Page: 10 vchlist Check Register Page: 11 07/22/2004 5:15:31PM CITY OF HERMOSA BEACH Bank code : boa Voucher . Date Vendor Invoice PO # Description/Account Amount 37415 7/22/2004 00843 L.A. COUNTY METROPOLITAN 7040266 Bus Pass Sales/July.04 145-3403-4251 80.00 Total : 80.00 37416 7/22/2004 12771 LARRY WOLF/ARNOLD GOLDSTEIN 1202-15935 1 Year Rent & Electricity For WIFI 715-1206-5402 36.00 Total : 36.00 5417 7/22/2004 00167 LEARNED LUMBER B906992 Lumber Purchase/7/04 105-2601-4309 17.53 Total : 17.53 37418 7/22/2004 08836 LONG BEACH AQUARIUM OF PACIFIC 471.25 SUMMER BLAST CAMP - 6/21/04 03723 001-4601-4308 471.25 Total : 471.25 37419 7/22/2004 12770 MCALLISTER, VINCENT 1204-15818 Citation Refund/150400312 110-3302 5.00 Total : 5.00 37420 7/22/2004 01911 MEDICAL INSTITUTE 489513 Pre Employment Medical Exams/A 001-1203-4320 430.00 Total : 430.00 37421 7/22/2004 12680 MUNICIPAL RISK SERVICES LTD ITN#91170407 Publication 001-4601-4308 39.95 iTotal : 39.95 37422 7/22/2004 10098 NEXTEL COMMUNICATIONS 551834312 CeII Phone Usage/June 04 001-4601-4304 203.39 959814312 CeII Phone Usage/June 04 001-4202-4304 399.70 Total : 603.09 37423 .7/22/2004 01834 PATRICK & CO. 621390 Aluminum Dog Tags 110-1204-4305 212.10 Total : 212.10 Page: 11 vchlist Check Register Page: 12 07/22/2004 5:15:31 PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice PO # Description/Account Amount 37424 7/22/2004 12547 PIERCE WESTERN REGIONAL 37425 7/22/2004 12768 RAJAPAKSE, KITHSIRI 37426 7/22/2004 03726 RUSHER AIR CONDITIONING 37427 7/22/2004 00321 SBC 37428 7/22/2004 02605 SECRETARY OF STATE 37429 7/22/2004 12764 SHEPHERD, DOUGLAS •430 7/22/2004 09268 SIGNS 4 SUCCESS 37431 7/22/2004 12765 SIMA, GIDVANI 37432 7/22/2004 09955 SOUTH BAY PIPELINE 697840 15728 96193 SIDE MIRROR REPLACEMENT F 715-2201-4311 Damage Deposit Refund 001-2111 Total : Total : 295.64 295.64 500.00 500.00 99142 REPAIR DAMPERS & DUCTWOR 15681 001-4204-4201 1,025.00 Total : 1,025.00 248 134 9454 Circuit Billing/July 04 1121-15474 1204-15828 16420 001-2101-4304 Total : Notary Commissee Fee/J. Drasco 001-1121-4315 Citation Refund/015573 110-3302 Total : Total : Signs for Chevron Surf Camp 001-4601-4308 16471 Reletter Sunset Concert Banner 001-4601-4308 1204-15806 Citation Refund/Admin Hearing 110-3302 369 EMERGENCY CONSTRUCTION C 15123 160-8409-4201 1,250.00 Total : 1,250.00 Total : Total : 10.59 10.59 40.00 40.00 22.00 22.00 840.02 185.00 1,025.02 35.00 35.00 Page: 12 vchlist Check Register Page: 13 07/22/2004 5:15:31 PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice PO # Description/Account Amount 37433 7/22/2004 08116 SOUTHERN CALIFORNIA EDISON 6944-6712 37434 7/22/2004 00159 SOUTHERN CALIFORNIA EDISON CO. 2-009879-611 2-01-836-745 2-02-274-054 2-09-076-585 2-10-947-982 2-19-024-160 2-20-128-482 2-20-984-617. 2-21-400-768 2-21-964-800 2-22-267-066 • 37435 7/22/2004 12310 37436 7/22/2004 01029 37437 7/22/2004 09198 SPARK PROGRAMS, THE STEPHENS, INC., WALTER F. STONEBRIDGE PRODUCTIONS 87384890 0055910 -IN 4601-03826 03721 Relocate Street Light/Mytrle/CIP02 301-8189-4201 Total : ELECTRIC BILLING/JUNE 04 105-2601-4303 ELECTRIC BILLING/JUNE 04 105-2601-4303 ELECTRIC BILLING/JUNE 04 001-6101-4303 ELECTRIC BILLING/JUNE 04 105-2601-4303 ELECTRIC BILLING/JUNE 04 105-2601-4303 ELECTRIC BILLING/JUNE 04 001-6101-4303 ELECTRIC BILLING/JUNE 04 105-2601-4303 ELECTRIC BILLING/JUNE 04 105-2601-4303 ELECTRIC BILLING/JUNE 04 105-2601-4303 ELECTRIC BILLING/JUNE 04 105-2601-4303 ELECTRIC BILLING/JUNE 04 109-3304-4303 Total : SUMMER 04 CAMP COUNSELO 001-4601-4317 Shower Shoes for Jail/7/04 001-2101-4306 2,113.04 2,113.04 148.03 10.50 13.06 81.20 100.27 542.80 2,209.43 18.99 25.64 24.82 60.30 3,235.04 1,490.00 Total : 1,490.00 Total : Deposit/Sunset Beach Concert/8/ 74.40 74.40 Page: 13 13 vchlist Check Register Page: 14 07/22/2004 5:15:31 PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice PO .# Description/Account Amount 37437 7/22/2004 09198 37438 7/22/2004 08207 • 37439 7/22/2004 00015 STONEBRIDGE PRODUCTIONS UNDERGROUND SERVICE ALERT VERIZON CALIFORNIA 37440 7/22/2004 00129 WOLCOTT, PAUL (Continued) 2004060299 310 181-0680 310 318-0200 310 406-2421 2101-15852 109-3301-4319 Total : Underground Service - June 04 160-3102-4201 Total : Fog Horn Circuit Line/July 04 001-4204-4321 Phone Billing/July 04 001-1101-4304 001-1121-4304 001-1201-4304 001-1132-4304 001-1141-4304 001-1202-4304 001-1203-4304 001-1208-4304 001-2101-4304 001-2201-4304 110-1204-4304 110-3302-4304 001-4101-4304 001-4201-4304 001-4202-4304 001-4601-4304 715-1206-4304 Phone Billing/June 04 001-2101-4304 Total : • Milage Reimbursment/6/21-6/25/0 001-2101-4312 68.80 Total : 68.80 10,000.00 10,000.00 159.40 159.40 42.54 11.72 24.90 38.08 11.72 24.90 74.69 38.08 13.18 588.77 87.87 87.87 86.41 74.69 74.69 150.85 38.08 38.08 38.51 1,545.63 80 Vouchers for bank code : boa Bank total : 160,236.73 Page: 14 vchlist Check Register Page: 1 07/27/2004 11:04:13AM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice PO # Description/Account Amount 37441 7/27/2004 12754 CASINO CRUISELINE CO. • 4601-03804 Chumash Casino Excursion/7/3 001-4601-4201 864.00 Total : 864.00 1 Vouchers for bank code : boa Bank total : 864.00 1 Vouchers in this report Total vouchers : 864.00 I5 Page: 1 vchlist 07/29/2004 4:57:52PM Check Register CITY OF HERMOSA BEACH Page: 1 Bank code : boa Voucher Date Vendor Invoice PO # Description/Account Amount 37442 7/29/2004 00029 A-1 COAST RENTALS 508808 Portable Toilet Renta1/7/4/04 109-3301-4319 877.13 508809 Portable Toilets CleanedR/04/04 109-3301-4319 292.38 1i Total : 1,169.51 37443 7/29/2004 12785 ACN ENERGY 1141-15660 Refund UUT/ Uncollected Accts 001-3120 1,168.79 Total : 1,168.79 37444 7/29/2004 11437 ADMINISTRATIVE SERVICES CO-OP 173911 Dial A Taxi Services/6/04 145-3404-4201 2,638.00 Total : 2,638.00 37445 7/29/2004 06421 ALL STAR FIRE EQUIPMENT, INC. 88819 Scott NXG2 Cylinder Valve Assemt 001-2201-5402 Total : 88.44 88.44 37446 7/29/2004 09620 ALLEY, HEATHER H 4601-03838 Instructor Pymnt #8788/8789/8790/ 001-4601-4221 480.00 Total : 480.00 447 7/29/2004 05179 AT&T 310-372-6373 Long Distance Fax/July 04 001-1203-4304 24.37 Total : 24.37 37448 7/29/2004 12772 BARDEAU, ROGER & JANICE 1141-15888 Work Guarantee Refund/2898 001-2110 Total : 37449 7/29/2004 11721 BARTLETT, DESIREE 4601-03833 Instructor Payment/8945/03/04 001-4601-4221 4601-03833-- Instructor Payment/8945 001-4601-4221 37450 7/29/2004 12782 BECK, JENNIFER LINDSEY 1204-15931 Citation Refund/1804004920 1,600.00 1,600.00 224.00 448.00 Total : 672.00 Page: 1(0 vchlist Check Register Page: 2 07/29/2004 4:57:52PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice PO # Description/Account Amount 37450 7/29/2004 12782 BECK, JENNIFER LINDSEY (Continued) 37451 7/29/2004 11076 BOSSONIS, ANDRONIKI 4601-03832 4601-03832-0 37452 7/29/2004 05631 CALIFORNIA CHARTER 104637 37453 7/29/2004 10666 CALIFORNIA CONF OF ARSON 2201-15908 37454 7/29/2004 12777 CALVERT, CARSON JOHN 1204-15865 37455 7/29/2004 09632 CDWG NP77346 •456 7/29/2004 12111 CHACO, JOHN 4601-03834 37457 7/29/2004 09614 CONTINENTAL MAPPING SERVICE 70904 37458 7/29/2004 07809 CORPORATE EXPRESS 53339436 53404010 110-3302 25.00 Total : 25.00 Instructor Payment/8855-8856 001-4601-4221 Instructor Payment/8855/03/04 001-4601-4221 597.34 298.66 Total : 896.00 Transportation/Youth Excursion/7/1 145-3409-4201 841.96 Total : 841.96 Annual Membership/D Powers 001-2201-4315 55.00 Total : 55.00 Citation Refund/Admin Hearing 110-3302 70.00 Total : 70.00 HP Deskjet 9650 Printer/Public Wo 715-1206-5401 452.17 Total : 452.17 Instructor Payment/8923 001-4601-4221 420.00 Total : 420.00 300' Noticing/July 04 001-4101-4201 Office Supplies/July 04 001-1208-4305 Office Supplies/July 04 001-1208-4305 Total : 1,497.00 1,497.00 72.09 435.65 Page: vchlist Check Register Page:. 3 07/29/2004 4:57:52PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice PO # Description/Account Amount 37458 7/29/2004 07809 CORPORATE EXPRESS (Continued) 53436919 Office Supplies/July 04 001-1208-4305 3.88 , 53571033 Office Supplies 001-4601-4305 177.66 • 53571036 Office Supplies/July 04 001-1208-4305 49.16 Total : 738.44 37459 7/29/2004 11398 DEBILIO DISTRIBUTORS,INC 150392 Prisoner Meals/July 04 001-2101-4306 344.12 Total : 344.12 37460 7/29/2004 11656 DELL MARKETING L.P. A41676135 Computer Memory Card 715-1206-5401 45.95 A45879600 Portable Pentium Computer 715-1206-5401 2,667.84 Total : 2,713.79 37461 7/29/2004 00147 DEVELOPMENT, THE 147000 Film Processing/July 04 001-2101-4305 40.72 Total : 40.72 .462 7/29/2004 11449 DEWEY PEST CONTROL 1913581 Pest ControlJune 04 001-4204-4201 440.00 Total : 440.00 37463 7/29/2004 08769 EDEN SYSTEMS USER CONFERENCE 19920 Financial Software Support 715-1206-4201 21,158: Total : 21,158.4444 . 37464 7/29/2004 08661 EMERG SPEC PHYS MEDICAL 00011974401 First Aid/Averill/9/27/2003 001-1203-4320 175.00 Total : 175.00 37465` . 7/29/2004 07853 EMPIRE PIPE CLEANING & EQUIP 6379 Sewer Cleaning/Jun 04 160-3102-4201 10,145.07 Page: 3 I8 vchlist Check Register Page: 4 07/29/2004 4:57:52PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice PO # Description/Account Amount 37465 7/29/2004 07853 EMPIRE PIPE CLEANING & EQUIP (Continued) Total : 10,145.07 37466 7/29/2004 05509 ESCALANTE, RICK 4601-03828 Instructor Payment/8666/03/04 001-4601-4221 101.49 4601-03828-0 Instructor Payment/8666 001-4601-4221 101.51 Total : 203.00 0467 7/29/2004 10668 EXXON MOBIL FLEET/GECC, ACCT # 36 5373080-2 5383080 Gas Card Usage/July 04 715-2101-4310 998.48 715-2201-4310 103.69 715-4201-4310 34.35 715-6101-4310 108.53 715-3302-4310 125.12 715-3104-4310 69.07 715-4601-4310 41.16 715-2601-4310 98.91 Gas Card Purchases/June 2004 715-2101-4310 3,124.80 715-2201-4310 389.82 715-4201-4310 101.02 715-4202-4310 127.21 715-6101-4310 48.79 715-3302-4310 356.33 715-3104-4310 389.98 715-4601-4310 91.36 715-2601-4310 69.84 715-3102-4310 52.52 001-1250 69.56 Page: 4 vchlist Check Register 07/29/2004 4:57:52PM CITY OF HERMOSA BEACH Page: 5 Bank code : boa Voucher Date Vendor Invoice PO # Description/Account Amount 37467 7/29/2004 10668 EXXON MOBIL FLEET/GECC, ACCT # 36 (Continued) Acct 369-952 37468 7/29/2004 12786 37469 7/29/2004 07577 •470 7/29/2004 10709 37471 37472 37473 7/29/2004 12284 7/29/2004 10636 7/29/2004 12775 FAN MAN, THE FIRE ENGINEERING FIRE MASTER FOLEY, ALECIA GECKO TROPHIES & ENGRAVING HARLICK, PAUL 1506 2201-15922 121252040 4601-03840 1151 1204-15875 Gas Card Purchases/May 04 715-2101-4310 715-2201-4310 715-4201-4310 715-4202-4310 715-6101-4310 715-3302-4310 715-3104-4310 715-4601-4310 715-2601-4310 715-3102-4310 001-1250 Total : Fan Parts for Engine Air Condition 715-2201-4311 Subscription Renewal04/05 001-2201-4315 Fire Alarm Monitoring/7/04 001-4204-4321 Total : Total : Total : Instructor Pymnt # 8788/8789/8790 001-4601-4221 Total : Roller Hockey Awards/Spring 2004 001-4601-4308 Total: Citation Overpayment Refund 110-3302 4,308.12 444.62 138.81 217.99 160.90 593.06 377.41 191.05 229.11 56.96 65.39 13,183.96 196.10 196.10 19.95 19.95 210.00 210.00 700.00 700.00 135.31 135.31 10.00 Page: ao vchlist Check Register Page: 6 07/29/2004 4:57:52PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice PO # Description/Account Amount 37473 7/29/2004 12775 HARLICK, PAUL (Continued) Total : 10.00 37474 7/29/2004 12773 HARRIS, CHERI 20040627 Transcriptions/Minutes/6/23/04 001-4601-4305 84.00 20040706 Transcription/July 04 001-4601-4305 42.00 Total : 126.00 .475 7/29/2004 11881 HAWTHORNE DEMOLITION 10576 FY 04/05 Budget & CIP Printing (6 001-1101-4305 1,590.40 Total : 1,590.40 37476 7/29/2004 04108 HAZELRIGG RISK MGMT SERV, INC. 07/26/04 Worker's Comp Claims/7/23/04 705-1217-4324 12,958.92 Total 12,958.92 37477 7/29/2004 05824 HENDRICKS, PENNY 97414 Damage Deposit Refund 001-2111 500.00 Total: 500.00 37478 7/29/2004 09136 HERMOSA AUTOMOTIVE 017318 Smog Inspection/7/04 715-2101-4311 39.25 017320 Smog Check/7/04 715-2101-4311 48.25 019574 Auto Repairs/96 Ranger/6/04 • 715-4202-4311 174.95 Total : 262.45 37479 7/29/2004 09130 HRBOKA, DENNIS 4601-03829 Instructor Pymnt Class # 8593 001-4601-4221 299.11 4601-03829-0 Instructor Payment/8593/03/04 001-4601-4221 523.39 Total : 822.50 37480 7/29/2004 05356 HUNTER -KENNEDY & ASSOC. 275 Administer Storm Water Program/1 160-3102-4201 1,510.00 Total : 1,510.00 Page: 6 j vchlist Check. Register Page: 07/29/2004 4:57:52PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice PO # Description/Account Amount 37481 7/29/2004 11001 ICRMA 0000131 Excess Liability Premium/04/05 705-1209-4201 232,348.00 705-1210-4201 24,435.00 705-1217-4201 152,091.00 Total : 408,874.00 •482 7/29/2004 02458 INGLEWOOD WHOLESALE ELECTRIC 197826-00 Electrical Supplies/July 04 105-2601-4309 177.83 001-2021 3.35 001-2022 -3.35 197928 Electrical Supplies/July 04 105-2601-4309 426.79 001-2021 8.03 001-2022 -8.03 197930-00 Freight Charges 105-26014309 18.67 Total 623.29 37483 7/29/2004 12783 INSPECTOR GUIDES 2201-15929 2001 Fire Inspector's Guides 001-22014305 72.00 Total : 72.00 37484 7/29/2004 10334 JENSEN, GLENN 4601-03839 Instructor Pymnt # 8788/8789/8790 . 001-4601-4221 - 900.00 Total : 900.00 37485 7/29/2004 12162 JOL DESIGN 6999 Rashguards/Instructors/Surf Camp 00146014308 346.40 7000 Rashpuards/Surf Camp 0014601-4308 649.50 Total : 995.90 37486 7/29/2004 00151 L.A. CO SHERIFF'S DEPARTMENT 67136 Arrestee Processing/June 04 001-21014251 291.68 Total : 291.68 37487 7/29/2004 07136 LAKES AT EL SEGUNDO, THE 4601-03827/0 Instructor Payment/8947/03/04 Page: 22 vchlist Check Register Page: 8 07/29/2004 4:57:52PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice PO # Description/Account Amount 37487 7/29/2004 07136 LAKES AT EL SEGUNDO, THE (Continued) 001-4601-4221 52.50 Total : 52.50 37488 7/29/2004 09187 LASALLE NATIONAL BANK 1309 Lower Pier Bond Payment 610-2252 ,887.50 Total : 2525,887.50 489 7/29/2004 09162 LATHROP, LYNNE 1202-15897 2003 Assessment Rebate Total : 37490 7/29/2004 00167 LEARNED LUMBER B907252 Lumber Purchase - July 04 105-3105 24.61 24.61 001-4204-4309 54.94 Total : 54.94 37491 7/29/2004 02175 LIEBERT, CASSIDY WHITMORE 1018 Professional. Services Re:Brown Ac 001-2101-4201 1,000.00 1203-15920 Employee Relation Consortium -FY 001-1203-4317 2,263.00 46209 Legal Fees - HE050 00001 RK 001-1203-4201 168.00 46210 Legal Fees - HE050 00014 RK 001-1203-4201. 3,537.73 46211 Legal Fees - HE050 00028 RK 001-1203-4201 527.24 46212 Legal Fees - HE050 00029 RK 001-1203-4201 48.00 Total : 7,543.97 37492 7/29/2004 08445 LITTLE CO OF MARY HOSPITAL 2101-15912 37493 7/29/2004 10426 MACDONALD, MARGARET Patient Services 001-2101-4201 140.00 Q013890684 Patient Services # Q013890684 001-2101-4201 730.00 Total : 870.00 1202-15899 2003 Assessment Tax Rebate a3 Page: vchlist Check Register Page: 07/29/2004 4:57:52PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice PO # Description/Account Amount 37493 7/29/2004 10426 MACDONALD, MARGARET (Continued) 105-3105 24.61 Total : 24.61 37494 7/29/2004 00183 MANHATTAN BEACH, CITY OF 18-01433 Artesia Median Maint/7/03-5/26/04 105-2601-4251 996.88 Total : 996.88 37495 7/29/2004 12167 MARSH RISK & INSURANCE SERVICE 405433 Auto Physical Damage Insurance - 705 -1210-4201 10,783.00 Total : 10,783.00 37496 7/29/2004 08286 MATCO TECH 37497 7/29/2004 09432 MCMASTER CARR 37498 7/29/2004 12781 MCRAE, KENT 0499 7/29/2004 11606 MOIR, BRENDAN 37500 7/29/2004 07827 MUTUAL PROPANE 21276 REPAIR SCOREBOARD AT COM 15663 001-4204-4201 297.50 Total : 297.50 94814206 Banner Hardware for Pier Plaza 109-3301-4309 237.95 Total : 237.95 1204-15823 OVERPAID CITATION REFUND # 110-3302 35.00 Total : 35.00 4601-03809 Theater Technician Services 001-4601-4201 1,090.13 Total : 1,090.13 078805 Service Agreement - 07/04 715-3302-4311 1.00 Total : 1.00 37501 7/29/2004 00399 NATIONAL FIRE PROTECTION ASSOC 2201-15923 Fire Codes Renewal - Thru 7/31/0 001-2201-4305 677.11 Total : 677.11 37502 7/29/2004 06210 NATIONAL NOTARY ASSOCIATION 15123863 Notary Membership Renewal -E. D 001-1121-4315 45.00 Page: ay vchlist Check Register Page: 10 07/29/2004 4:57:52PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice PO # Description/Account Amount 37502 7/29/2004 06210 NATIONAL NOTARY ASSOCIATION (Continued) Total : 45.00 37503 7/29/2004 10098 NEXTEL COMMUNICATIONS 371554311-03 37504 7/29/2004 06947 NORTHUP, MARTHA 1202-15898 37505 7/29/2004 02954 ORANGE CO SHERIFF'S DEPT. 2101-15917 37506 7/29/2004 12778 PARKER, SAIKLEY J. 1204-15864 37507 7/29/2004 10139 PARKING CONCEPTS INC. 284-0604 37508 7/29/2004 12774 PERSKY, DEBBIE • 285-0604 Cell Phone Usage - 07/04 001-2201-4304 Total : 332.35 332.35 2003 Assessment Tax Rebate 105-3105 24.61 Total : 24.61 POST Tuition Fees - Sgt. Saldana 001-2101-4312 86.00 Total : 86.00 Citation Refund/Admin Hearing 110-3302 35.00 Total : 35.00 Parldp.Otnctgre rstions/6/04. 14447 109-33n4-4231 Lot A Operations/6/04 14446 109-3305-4231 Total : 13,178.67 10,890.69 24,069.36 1202115877 Overpayment Refund - Inv # 1313 001-3840 171.00 Total : 171.00 37509 7/29/2004 03910 PORTERS ALIGNMENT & BRAKE SERV 12640 Front End Alignment 715-2101-4311 50.00 Total : 50.00 37510 7/29/2004 11934 POWER CHEVROLET 119558 Auto Parts Purchase - July 04 715-2201-4311 119815 Auto Parts Purchase - July 04 715-2101-4311 119816 Auto Parts Purchase - July 04 715-3302-4311 276.51 38.74 69.28 Page: 95 vchlist Check Register Page: 11 07/29/2004 4:57:52PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice PO # Description/Account Amount 37510 7/29/2004 11934 POWER CHEVROLET (Continued) Total : 384.53 37511 7/29/2004 11539 PROSUM TECHNOLOGY 11402 IT SYSTEM SUPPORT/2003-2004 14725 715-1206-4201 1,281.25 Total : 1,281.25 41512 7/29/2004 08768 QUADRANT SYSTEMS 040524-33 Software Support / June 04 - June 1 715-1206-4201 825.00 Total : 825.00 37513 7/29/2004 04800 RAY, VINCE 4601-03841 Instructor Pymnt # 8788/8789/8790 001-4601-4221 4,059.00 Total: 4,059.00 37514 7/29/2004 05379 RICHARDS, WATSON & GERSHON 133433 Legal Re Compact Cities/April 04 001-1132-4201 150.90 Total : 150.90 37515 7/29/2004 12788 RON TURLEY ASSOCIATES 21549 Fleet Maintenance Software 715-4206-4201 4,020.00 Total : 4,020.00 37516 7/29/2004 03726 RUSHER AIR CONDITIONING 2420301 Replace Utility Fan • 001-4204-4201 2,990.00 98585 Emergency A/C Repairs/5/04 001-4204-4201 355.00 99102 Emergency A/C Repairs/5/04 001-4204-4201 238.00 Total : 3,583.00 37517 7/29/2004 06473 RxLASER, INC. 23244 A/P and P/R Check Forms 001-1202-4305 369.75 Total : 369.75 37518 7/29/2004 03353 S.B.C.U. VISA 3066 Airfare/Tingley 001-2201-4317 2.00 3743 • Hotel/Jerry Gomez/6/23-6/25/04 001-2201-4317 486.39 Page: 11 vchlist Check Register Page: 12 07/29/2004 4:57:52PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice PO # Description/Account Amount 37518 7/29/2004 03353 S.B.C.U. VISA (Continued) 6725 Publication 001-2201-4317 80.26 8699 Conference Registration/Burrell 001-1201-4317 539.00 9399 Parking/6/18/Tingley III 001-2201-4317 9.00 Total : 1,116.65 37519 7/29/2004 07858 SAFETY KLEEN 26525662 Machine Parts Cleaning 715-4206-4201 217.34 Total : 217.34 37520 7/29/2004 09391 SALDANA, OFFICER RAUL . 2101-15918 Meals a POST Class -Sgt. Saldan , 001-2101-4312 80.00 Total : 80.00 37521 7/29/2004 12425 SAN DIEGO PRECAST CONCRETE 0100943 TRASH CAN LINERS BALANCE 117-5301-5499 7,731.15 0101204 Trash Can Liners 117-5301-5499 7,132.88 Total : 14,864.03 37522 7/29/2004 12780 SANTA ANA COLLEGE 2101-15878 Registration Fee - Calahan & Sull 001-2101-4317 864.00 • Total : 864.00 37523 7/29/2004 12784 SAXON, JILL 96860 Damage Deposit Refund 001-2111 240.00 Total : 240.00 37524 7/29/2004 00321 SBC 331-254-6071 Circuit Billing - July 04 001-2101-4304 57.56 333-267-6155 Circuit Billing - July 04 001-2101-4304 188.02 I 333-267-6160 Circuit Billing - July 04 001-2101-4304 59.35 Page: 12 a7 vchlist Check Register 07/29/2004 4:57:52PM CITY OF HERMOSA BEACH Page: 13 Bank code : boa Voucher Date Vendor Invoice PO # Description/Account Amount 37524 7/29/2004 00321 SBC (Continued) 333-267-6161 Circuit Billing - July 04 001-2101-4304 59.35 333-267-6164 Circuit Billing - July 04 001-2101-4304 50.61 333-267-6165 Circuit Billing - July 04 001-2101-4304 50.61 Total: 465.50 i 37525 7/29/2004 09139 SECURED STORAGE 2-1929 Storage Charges - 2nd. Quarter 001-1121-4201 48.00 Total : 48.00 37526 7/29/2004 09784 SHIFT CALENDARS, INC. 2201-15961 Shift Calendars FY 2005 37527 7/29/2004 09656 SHRED IT CALIFORNIA 333364692 001-2201-4305 401.20 Total : 401.20 Shredding Services - July 04 001-2101-4201 95.00 Total : 95.00 37528 7/29/2004 09737 SOLYMOSI, MARIE 434280 Bee Removal - 7/10/04 110-3302-4201 434281 Bee Removal - 7/11/04 110-3302-4201 434284 Bee Removal - 7/14/04 110-3302-4201 85.00 85.00 85.00 Total: 255.00 37529 7/29/2004 00118 SOUTH BAY MUNICIPAL COURT 1204-15924 Citation Surcharge/May 04 110-3302 18,403.00 1204-15925 Citation Surcharge/June 04 110-3302 22,023.50 Total : 40,426.50 37530 7/29/2004 08812 SOUTH BAY REGIONAL PUBLIC COMM 200304337 Strobe Cable 715-4202-4311 75.97 Page: 13 as vchlist Check Register 07/29/2004 4:57:52PM CITY OF HERMOSA BEACH Page: 14 Bank code : boa Voucher Date Vendor Invoice PO # Description/Account Amount 37530 7/29/2004 08812 SOUTH BAY REGIONAL PUBLIC COMM (Continued) 200304436 37531 7/29/2004 00146 SPARKLETTS 37532 7/29/2004. 09099 STEWART JACKSON SPRINKLERS 37533 7/29/2004 05869 T2 SYSTEMS, INC. 37534 7/29/2004 01860 TORRANCE AREA "G", CITY OF 37535 7/29/2004 12776 TOWNES, TYLER 200304616 200304621 8864314-61 Repair antenna and cable 715-2601-4311 1st. Quarter Assessment 001-2101-4251 110-3302-4251 001-2201-4251 Set up '04 Silverado Pick Up Truck 153-2106-5403 5 Gallons of Water 001-4601-4305 Total : Total : 37891 TESTING OF BACK FLOW DEVIC 15512 001-6101-4201 37892 Repair backflow prevention device. 15709 001-6101-4201 105916-M 106369-M 2201-15927 1204-15874 Total : Annual Power Park Software Main 715-1206-4201 Hardware Maintenance -11/04 - 06 715-1206-4201, Annual Area G Allocation 001-2201-4251 Total : Total : Citation Refund/0400051040/03/04 110-3302 Total : 37536 7/29/2004 09364 TOYS R US WAYNE REGIONAL OFFIC J00047695 Summer Camp Supplies 001-4601-4308 145.48 77,600.00 9,700.00 9,700.00 1,643.51 98,864.96 28.60 28.60 989.00 898.00 1,887.00 9,944.25 3,452.30 13,396.55 3,057.00 3,057.00 60.00 60.00 147.75 Page: 14 a9 vchlist Check Register Page: 15 07/29/2004 4:57:52PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice PO # Description/Account Amount Total : 147.75 37536 7/29/2004 09364 TOYS R US WAYNE REGIONAL OFFIC (Continued) 37537 7/29/2004 10155 TRUGREEN CHEMLAWN 527924 5538 7/29/2004 00015 VERIZON CALIFORNIA Pier Plaza Palms Fertilization 109-3301-4201 560.00 Total : 560.00 310197-3683 Phone Billing/June 04 715-1206-4304 318.52 110-3302-4304 63.81. 001-2101-4304 1,344.45 :. 001-4204-4321 64.65 001-2201-4304 303.07 001-4601-4304 178.59 001-4202-4304 188.29 001-4201-4304 134.33 109-3304-4304 30.72 110-1204-4304 64.18 310-167-1756 Phone Billing - July 04 001-2101-4304 263.09 310-372-6186 Fax Billing - Jul 04 001-1101-4304 18.22 001-1202-4304 6.12 001-1203-4304 13.83 001-1121-4304 1.30 310-372-6373 Fax Line Personnel / July 04 001-1203-4304 59.30 Circuit Line / July 04 001-2101-4304 41.50 Total : 3,093.97 310 -PLO -0346 37539 7/29/2004. 12730 WCT PRODUCTS, INC 012545 37540 7/29/2004 00371 WEST BASIN WATER ASSOCIATION 1201-15906 Sewer Rodder 105-2601-4309 860.34 Total: 860.34 04/05 Membership Dues 001-1101-4315 200.00 Page: 15 30 vchlist Check Register Page: 16 07/29/2004 4:57:52PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice PO # Description/Account Amount 37540 7/29/2004 00371 WEST BASIN WATER ASSOCIATION (Continued) Total : 200.00 37541 7/29/2004 11219 WESTCHESTER MEDICAL GROUP 1203-15876 BI ANNUAL PHYSICAL - T. BOHLI 001-1203-4320 500.00 Total : 500.00 37542 7/29/2004 10703 WILLDAN 061-15735 Labor Standard Compliance -June 0 140-8147-4201 293.22 140-8626-4201 293.22 Total : 586.44 37543 7/29/2004 01206 ZUMAR INDUSTRIES • 102 Vouchers for bank code : boa 102 Vouchers in this report "I hereby certify that the demands or cgs covered by the checks listed on pages / toindusive, of the check register fora- -t:WV are accurate funds are available for payment, and are In conformance to the budget." By Date Finance Director 6biti 0067594 2000Park Bond Act SignsNalley P 301-8507-4201 131.36 Total : 131.36 Bank total : 762,549.92 Total vouchers : 762,549.92 Page: 16 31 August 3, 2004 Honorable Mayor and For the Meeting of Members of the City Council August 10, 2004 CANCELLATION OF CHECKS Please ratify the following request for cancellation of the check listed below: #37177 — 7/1 2/04 — Shane Bouma — $909.50 The check was lost in the mail. A stop payment has been placed. #37475 — 729/04 — Hawthorne Demolition — $1,590.40 Wrong vendor used. The check was not mailed. Concur: Step en R. Burrel City Manager c;LPA44 L04444404-,- ( 8 e::( ohn M. Workman, City Treasur Noted for fiscal impact: Viki Copeland, Finance Director S August 5, 2004 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of August 10, 2004 TENTATIVE FUTURE AGENDA ITEMS NO MEETING B Report on local coastal program status and resubmittal of local coastal plan and implementation plan Community Development Director Recommendation to receive and file the action minutes of the Parks, Recreation and Community Resources Advisory Commission meeting of August 3, 2004. Community Resources Dept. Recommendation to receive and file the action minutes of the Planning Commission meeting of August 17, 2004. Community Development Director Activity Reports — July All Departments B 2004 Public Hearing regarding issuing parking permits to those living outside of the preferential parking area City Manager Recommendation to receive and file the action minutes of the Parks, Recreation and Community Resources Advisory Commission meeting of September 7, 2004. Community Resources Dept. Recommendation to receive and file the action minutes of the Planning Commission meeting of September 21, 2004. Community Development Director Activity Reports — August All Departments 2c • Mayor and Members of the City Council REPORT OF CUSTOMER SERVICE SURVEYS/COMPLAINTS Recommendation: To receive and file the report. Complaint/Survey Summary /fc'e—e sA p/oy August 1, 2004 Regular Meeting of August 10, 2004 The department names listed in this summary have been abbreviated (CD = Community Development; CS = Community Services [Division of Police Department], PW = Public Works). This summary report includes the complaints and/or surveys received by the City Clerk from the first of May through the end of July 2004. The following summarizes the one complaint received: Dept(s) Date Rec'd Complaint Investigation Complete/Resolved CS 07-08-04 Inappropriate behavior 07-20-04 The following summarizes the seven surveys received: Dept(s) CD CD CD PW CD CD CD Date Rec'd 05-04-04 05-06-04 05-10-04 05-18-04 07-06-04 07-15-04 07-20-04 Service Excellent Excellent Excellent Excellent Excellent Excellent Excellent Additional comments Commended staff as knowledgeable and cooperative Commended staff as extremely helpful Very pleased with service Commended staff as courteous and helpful Appreciated staff expertise & accommodating manner Commended staff as friendly and helpful Commended building inspector as very helpful Noted: Stephen Burrel ager Elaine Doerfling, City Cl 2d •5//VID August 2, 2004 Honorable Mayor and Members of Regular Meeting of The Hermosa Beach City Council August 10, 2004 RECOMMENDATION TO DENY CLAIMS Recommendation: It is recommended that City Council deny the following claims and refer them to the City's Liability Claims Administrator: 1. Claimant: Morales, Michael Date of Loss: 06-04-04 Date Filed: 07-28-04 Allegation: Police misconduct 2. Claimant: Alba, Michael Date of Loss: 01-20-04 Date Filed: 07-19-04 Allegation: Police misconduct A copy of these claims are on file in the City Clerk's office. Respectfully Submitted, Mi ' ael A. arl, Directo Concur: ephen R. Burrell Personnel & Risk Management City Manager 2e 4, - ��' CITY OF HERMOSA BE H ill)FD r� . �EC(�dVD j. 1�'; ; i1 J U L 2 9 2004 CLAIM REPORTING FORM FOR ALL PERSONS OR PROPE ' r_-_ FILE WITH: City Clerk's Office City of Hermosa Beach • 1315 Valley Drive Hermosa Beach, CA 90254 RESERVE FOR FILING DEPT. NO. STAMP v7 9 ECEIVE` IU L2 tx1YUM Ct1Y0FFIEIGNINA '4 W 8 2004 P. WM N INSTRUCTIONS 1. Claims for death, injuryto person or to personal property must be filed not later than six months after the occurrence. (Gov. Code Sec. 911.2) 2. Claims for damages to real property must be filed not later than 1 year after the occurrence. (Gov. Code Sec. 911.2) 3. Read entire claim form before filing. 4. See page 2 for diagram upon which to locate place of accident. 5. This claim form must be signed on page 2 at bottom. 6. Attach.separate sheets, if necessary, to give full details. Name of Claimant Michael 'Morales Date Of Birth Of Claimant 05/25/1981 Home Address Of Claimant 2502 Gates Ave Redondo Beach, CA 90278 Obcupation of Claimant Carpenter Business Address of Claimant Home Telephone Number (310)370 — 7182 Give address and telephone number to which you desire notices or communications to be sent regarding this claim. Business Telephone Number ( ) Claimant's Social Security No. 571/77/0121 Date of Damage/Ldss/InjuryTime 06/04/2004 11:00 A.M. P.M. Place of Damage/Loss/Injury . Hermosa Ave & 2nd St How did damage/loss/injury occur? (Be specific) By being thrown out of my car and put under arrest. . Were Police at scene? Yes Were Paramedics at scene? Yes ■ ■ No No ■ ■ Report No. 04-2205 What particular act or omission do you claim caused the damage/loss/injury. Over Aggressive Behavior • Name of City employee(s) causing the damage/loss/injury: Sgt Averill • The amount claimed, as of the date of presentation of this claim, Damages incurred to date (exact): Expenses for medical $ 70 and hospital care $ Loss of eamings $ 5 Special damages for General damages $ 141.00 Total damages incurred to date $ 286.00 • is computed as follows: (please attach estimates/receipts) Estimated expenses for medical and hospital care Future expenses for medical and hospital care Future loss of eamings $_------ Other prospective special damages Prospective general damages $�-- Total estimate prospective damages WITNESSES to DAMAGE or INJURY: UST ALL PERSONS and addresses of persons known to have information: Phone Name Address Phone Address Phone Name Address Name DOCTORS and HOSPITALS: Hospital Address Date Hospitalized _nviveda X14 ate of Treatment 06/07/2944 Doctor Gene L Hawkins MD Address st 0 M.B. CA 90266 Date of Treatment Address Doctor READ CAREFULLY ou first saw City vehicle; location of City vehicle For all accident claims place on following diagram names when y and West; indicate at time of accident by "A-1" and location oBY� a^d the or your vehicle at the time of the accident by' point of impact by X. NOTE If diagrams below do not fit the situation, attach hereto a proper diagram signed by of streets, including North, East, South place of accident by "X" and showing or housewas number involved, distances to street comers. If .City vehicle when you designate by letter A location of City first saw it, and by `B" location of yourself or your vehicle lei N E Signature of claimant or.person filing on his behalf giving relations ip to Claim it: 28/2004 • —t T — t ) BEACH °'*' CITY OF HERMOSA CLAIM REPORTING FORM FOR ALL PERSONS OR PROPERTY • FILE WITH: City Clerk's Office • City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 RESERVE DEPT. FOR FILING STAMP NO. pO •w liCERIEb -an n 1 9 2004 Ila° Gm, ell ef„ o m m`t<ff 1 J' w tv INSTRUCTIONS 1. Claims for death, injury to person or to personal property must be filed not later than six months after the occurrence. (Gov. Code Sec. 911.2) 2. Claims for damages to real property must be filed not later than 1 year after the occurrence. (Gov. Code Sec. 911.2) 3. Read entire claim form before filing. 4: See page 2 for diagram upon which to locate place of accident. 5. This claim form must be signed on page 2 at bottom. 6. Attach separate sheets, if necessary, to give full details. Name of Claimant '/\ C: lk6t_ AuBA. Date Of Birth Of Claimant Oa /2. 1-r4 . Home Address Of Claimant 1215 VZ- SI P p �...r-, xf.1 QEDaD`CA 6(03/ Occupation of Claimant -r w0 Business Address of Claimant . Home Telephone Number (3O) `(8-32-66 Give address and telephone number to which you desire notices or communications to be sent regarding this claim. • Business Telephone Number ( ) • Claimant's Social Security No. Sq -o -1t-8091 Date of Damage/Loss/Injury • tAtt-WRIsr i- tdt1 Et -Bogy.) tt3Sut�y l o Time A.M. P.M. Place of Damage/Loss/Injury fASCASioN1 °S 0 0 ReicO J J`i 11)lttC--126z�NCy le --"A"\ How did damage/loss/injury occur? (Be specific) OL -166 Of c?. 115 it\tS Co h.-1D(4c�' • Were Police at scene? Yes No Report Nib. Were Paramedics at scene? Yes • No ■ What particular act or omission do you claim caused the damage/loss/injury. VOU CS OFt t ceits • Name of City employee(s) causing the damage/loss/injury: OCcle-- At–Kik-Pk 3 OFFL C.ee. Lets t. -W12 -1440A "3eP t ?ou Ce PereetIrtMeljr The amount claimed, as of the date of presentation of this claim, is computed as follows: (}Tease attach estimates/receipts PLEASE REMEMBER TO SIGN CLAIM FORM claimfrm.doc Damages Incurred to date (exact): Expenses for medical and hospital care Loss of earnings $ Special damages for $ General damages $ . Total damages incurred to date $ ti a e ens( )r medical and hospital care Future expenses fo`r medical, and hospital care Future loss of earnings Other prospective special damages $ Prospective general damages $ Total estimate prospective damages WITNESSES to DAMAGE or INJURY: LIST ALL PERSONS and addresses of persons known to have information: Name 41tJ1E K 1 MSALL_ Address 126 `%z StkeNkg-D 6T Phone c33O5 S32 -7213c Q OP -or Ca 41O731 Phalle 610)91— Imo# Name Name Woe pw oVIc i. -t Address Address Phone DOCTORS and HOSPITALS: a/oH Hospital L.tit CO M'p sfo P OW Address Date Hospitalized , /Z ( >AaJr-E Doctor VMS/1'071ITE MetiCj4- C Address Date of Treatment Doctor Address Date of Treatment READ CAREFULLY For all accident claims place on following diagram names when you first saw City vehicle; location of City vehicle of streets, including North, East, South, and West indicate at time of accident by `A-1" and location of yourself or place of accident by "X" and showing house number or your vehicle at the time of the accident by B-1 and the distances to street corners. If City vehicle was involved, point of impact by "X". designate by letter "A" location of City vehicle when you NOTE: If diagrams below do not fit the situation, first saw it, and by "B" location of yourself or your vehicle attach hereto a proper diagram signed by claimant. Signature of claimant " • arson filing on his behalf giving relat�o � ip Typed Name: Mt�1 PIeA Date: *1/ /6`'i PLEASE REMEMBER TO SIGN CLAIM FORM claimlrm.doc • •0 vlNs Puy -t...00 OJe2- D+FF tr 2. Akx.ADt L.etA)(S ABou eviA 0 tJ &N t y 2O. Foss- Ve\J iJ oL.t3.i ton) 01- se, -nk `i SP(`7. 00e- e9 O F -F t t= S P..S 1 Vie -D C ovt C 0 F Oe-. kMD & W 6 M o1,g-k / fAS4 wtT IJC Pim &fry S1® FRAe0) tiJ P S w t tM E tit c N€SS `t1-rfJ e cam SAto t�t4G-K t 1 fts i& okiceli -- - c t( Au Z ( 50 c. 't ( vtt Pet cE P -u Y LAY --L-IN '`FcSSE S i t n lD elt DtJt �' t �� aFFt c,eP--. pstAckvi U tDrk.,1c CA4 / Kt Gip MY ' C \ MG ikOP vt O LeS ft-mg/0 G my W Lob 4k -C .,KE wte r, fir W% oL) 'The OFT( CMZ P-te "Ok( c -TL / t&1 t s.. .-0 M-��v,rz�5 PUBLIC WORKS COMMISSION MEETING OF WEDNESDAY, JULY 21, 2004 COUNCIL CHAMBERS 1315 VALLEY DRIVE HERMOSA BEACH, CALIFORNIA 7:00 P.M. MINUTES Y4A)/ The meeting was called to order at 7:05 p.m. 1. Roll Call Present: Commissioners Applebaum, Beste, Cheatham, Lombardo, Winnek Also Present Richard Morgan, Director of Public Works/City Engineer Michael Flaherty, Public Works Superintendent Rhea Punneo, Administrative Assistant, Public Works Department Ray Abassi, Contract Traffic Engineer 2. Flaq Salute Commissioner Applebaum led the flag salute. 3. Approval of Minutes Minutes were approved as published with the following corrections: a. Item 6.a., page 2: At the end of the Motion,where it reads "...of one space" add: and explained his dissent — suggesting four (4) spaces rather than one (1)." b. Note on page 5: Add: "There was no health hazard, only a foul odor/taste." 4. Public Comments None. 5. Correspondence Lion Limuti. 339 Pacific Coast Highway Mr. Morgan received an email from Mr. Lion Limuti voicing opposition to the recently placed green spaces on the 400 block of Pacific Coast Highway. He'd written that the new green parking spaces make finding parking even more difficult for residents who do not have parking at their residence. Mr. Morgan explained that at the time the green spaces were placed, Staff believed that Caltrans opposed green spaces on PCH; Staff later became aware that in fact there are green spaces on along the route in Manhattan Beach. When speaking with Mr. Yunus Ghausi of Caltrans, his response was that he has no opposition to green spaces on PCH as long as there is no parking during restricted times. 2f MOTION by Mr. Cheatham to reduce the green parking spaces on Pacific Coast Highway to one as originally requested by staff.. • . Mr. Winnek asked for clarification of the motion and the motion was reworded to read as follows: MOTION to reduce the green parking spaces on Pacific Coast Highway to one green space as previously determined by the Commission and reverses the previously approved green space on 4th Street. Seconded. by Mr. Beste. Discussion among the Commissioners highlighted the following:. ■ Item need not be put on agenda. • Mr. Morgan recommended starting with one green space and said he believes PCH is the best location for the green space — agreed with the motion by Mr. Cheatham. • The owner of Triangle Hardware had told : Mr. Morgan that he appreciated the assistance. • Revise green spaces from three (3) to one (1). • Noted restricted parking time is from 3:OOp.m. — 7:OOp.m. • Dimensions of the current green space were discussed: a total of 54' from top to back of driveway to curb return. • Space being utilized by larger vehicles; there's one 20' -green space and two smaller • parking spaces just south of it. • A concern for setting a precedent was voiced. Mr. Morgan noted that one request has already been received and staff wants be cautious, so would like to see only one (1) space at this time. ■ The number of residents using this area for parking is relatively small as the time limit is restrictive. ■ It was suggested that Pier/Hermosa be utilized as the model for placing green spaces, specifically, placing near comers and evaluating on a case-by-case basis. -MOTION restated by Mr. Cheatham to reduce green space to one on PCH and reverse prior decision to place a green space on 4th Street. Seconded by Mr. Beste. AYES: Winnek, Cheatham, Lombardo, Beste, Applebaum NAYS: None ABSENT: None ABSTAIN: None 6. Items for Commission Consideration a. Prospect Avenue License Plate Survev Mr. Morgan presented the report, reminding the commissioners that this subject first came up at the March 24, 2004 meeting at which time it was recommended, at the suggestion of the residents present, that the green time for left tums tuming onto southbound Prospect be reduced and that traffic calming measures be looked into. Staff determinedthat it would be cost effective to conduct the stealth and license plate surveys prior to running the shorter green -time test on tuming left onto southbound Prospect Ave. It was noted that the original requestor is a firefighter who had been called to duty and was unable to attend the meeting. He was advised that he could address the commission at a later time. Mr. Abassi presented the results of the license plate survey. Highlights of the discussion included: • Results of both AM and PM survey indicated that 60% of traffic is people that live in that area. • ■ At Anita/190th, 90% of the people are residents and go straight through. ▪ When presenting the layout of Prospect (twists/turns and multiplestop signs) versus PCH (lights synched by Caltrans); Mr. Abassi &, Mr. Morgan noted that PCH actually moves faster by approximately two (2) minutes. (Driven by Mr. Morgan and Mr. Abassi during rush hour that evening.) ■ It appears people are not using Prospect to bypass PCH. • Speeds are approximately 19 — 28 mph on Prospect, which is ideal. • There are about 8 stop signs on Prospect between Aviation and Anita/190th versus three (3) signals on PCH. • It is believed that additional left turn delay would cause more travel on local/residential streets rather than on the collector. • Current wait time at traffic signal is approximately two (2) cycles during peak travel time. Discussion among the Commissioners included the following: • Ms. Lombardo has firsthand knowledge of the difficulty of backing onto Prospect Avenue in mid-afternoon traffic. ■ Mr. Winnek parked and observed traffic in this area. • Stop signs add to the frustration of travelers. • Implementing a traffic signal? It was noted that warrantsdo not have to be met to implement a signal for platooning reasons. May not be desirable to residents, but would help. • Clumping of traffic will happen further away from signal. • ■ Traffic signal may help school on .Massey. but cost is prohibitive. Could look into possibly obtaining grant funds. • Staff will look into possibility of traffic signal. ■ Traffic in the area will only become denser in time.' Mr. Winnek noted the following • In Mr. Podzervinski's absence he was asked to make a motion on his behalf to continue item to a later date as he would like to speak to this issue • As noted in email (Supplemental Information 6a) from Mr. Winnek, traffic surveys do not support requested action nor from his personal observation. MOTION by Mr. Winnek to postpone until future meeting, date to be set at Staff's discretion. Seconded by Mr. Beste. AYES: Winnek, Cheatham, Lombardo, Beste, Applebaum NAYS: None ABSENT: None ABSTAIN: None b. Request to Convert Palm Drive to Two Way Traffic from Lyndon Street to 1St Street Mr. Morgan presented the item, noting that local residents tend to disobey the posted one-way signs. Staff does support this request for two-way traffic on Palm for this specific area. Mr. Morgan advised that if the Commission supports this request, it would have to be approved by Planning Commission before going to the City Council for final approval. He also noted that parking is an issue in this area; in order to allow two-way traffic, a parking spot would be lost near the intersection. He also noted that some stretches of Palm Dr. are very narrow and there's a problem with the street going from two-way to one-way and back to two- way for a block and then back to a one-way. Ms. Lombardo cited instructions for public comment and opened the floor. D Alf' .4..n n'? I' 1 I" A • Charles "Skip" Blomer • Noted that meeting packet should contain copy of his letter to Mr. Morgan, which also outlines his concerns. • Has presented this issue to Council and the Planning Commission. • There was a nursery school in the building previously, now, as a mixed-use building, they anticipate more traffic and two-way traffic would make a difference. • Three different avenues for entrance would be provided in addition to providing fair warning to residents and motorists who travel in the area. It is very easy to mistakenly travel down this street. • New mixed-use facility will significantly produce increase traffic flow. Charlotte Cross, 122 1st Street • Holds the driveway permit for the driveway next to the space that would be removed. • Only concern is that "if it ain't broken, don't fix it". This building has been in the works for the last 2.5 years and still hasn't been built. • Her neighbor built 14 condominiums on 1st Court and Lyndon Street and one-way traffic did not bother anyone. • Suggested waiting until construction is over and units are occupied to see if there is a real problem. • If there were a problem, she would support the two-way street idea, but right now wants to leave it the way it is. Mr. Morgan brought attention to the photograph provided by Mr. Blomer, which depicts the parking space at the corner of 1st Street. This is a public parking space. Just south of the vehicle, is a garage where the owner has obtained a driveway parking permit. Once the parking space is no longer available, it would, in effect, revoke the driveway parking permit. Current policy is that a driveway permit cannot be granted if there is no parking available on either side of the driveway. Discussion among the commissioners included the following: • Owner of vacant lot? Answered by Ms. Cross — the owner resides in San Marino, but gives permission for access and use. • Rather speculative at this moment since multi -use construction will increase volume. No impact yet, should revisit at a later date. • The issue with drunk/wrong-way drivers seems to be an enforcement issue. • It was stated that if no action is to be taken, then a motion is not necessary. MOTION by Mr. Winnek to take no action at this time. Seconded by Mr. Beste. AYES: Winnek Lombardo, Beste, Applebaum NAYS: Cheatham ABSENT: None ABSTAIN: None Ms. Lombardo informed Public that if they are not in agreement with Commission's decision can appeal. 7. Commissioners' Reports None.. MA,,- A1:...... A7/AA /AA 8. Council Minutes — 5/11/04: Agenda — 5/18/04.5/27/04.6/8/04 Receive and .file all. 9. Items Requested by Commissioners Mr. Beste reiterated his concem about long-term parking at the park and noted the following: • The parking is often used for motor homes • Ovemight parking isn't an issue but often on weekends spaces are filled early in the day • Suggested 3- or 4 -hour limits on specific days • Would like to see some kind of turn over • Would like a public hearing on the issue Mr. Morgan agreed and suggested bringing the item back at the September meeting. Mr. Flaherty noted that there is one section at Valley Park 6 -hour restrictions. It was agreed that notices should be posted around the park and it's perimeter to include surrounding areas, to hold a public hearing on this issue. It was decided that this issue should be placed on the September agenda. Monitoring the parking is always a problem when trying to up with chalking. Mr. Flaherty recommended a 10:00 a.m. — 10:00 p.m. restriction, but will research. Mr. Flaherty also suggested including parking on Valley, 27th and behind the Kiwanis and Rotary clubs to ensure continuity. Mr. Applebaum asked about the changed right tum from Pier onto southbound PCH. Mr. Morgan advised that it is now illegal to make a right turn from the middle lane of Pier Ave. onto southbound PCH. Caltrans has extended the green time toaccommodate the change. Mr. Applebaum also asked about the requested manhole cover repairs. Mr. Flaherty stated that the reports are in the engineering office at this time and they have identified 75 manhole covers to be redone. Manhole covers with the City's emblem are out for bid in August and estimated • several months in construction. Current manhole covers that have dropped below street surface and cause problems cannot be repaired, only replaced, as they are unique. Ms. Lombardo thanked staff for the report on the trees for Aviation Boulevard. 10. Other Matters . Mr. Cheatham thanked staff for painting the crosswalk at Herondo and Valley. Mr. Cheatham asked about the possibility of a public health problem at the 2nd Street beach restrooms. Mr. Flaherty advised that this issue is continually being addressed; it . takes approximately 16 hours/week to clean and/or repair the restrooms. Port -a -potties are rented for weekend use, closing some of the restrooms on holidays, etc. are methods o keeping the restrooms up and running. The plumbing system is very old. Mr. Morgan noted that this is a priority and. is looking at capital improvement funds and hopefully, additional funding from the County to rectify this issue. The goal is to address this issue this fiscal year and he hopes to know more by the next meeting. Mr. Applebaum thanked staff for addressing parking issues on Loma Drive. 11. Public Comment None. D1A/r` RAIn..h . t• A71')4 IAA 12. Adjournment Chairman Lombardo adjourned the meeting at 8:18 p.m. to the meeting of August 18, 2004. CERTIFICATION I hereby certify that the foregoing minutes are a true and complete record of the action taken by the Public Works Commission of Hermosa Beach at the regularly scheduled meeting of July 21, 2004. Jean Lombardo, Chairman Richard D. Morgan, P.E., Secretary Date Just after adjoumment, the commissioners determined that it would be prudent to cancel the August meeting and adjourn to the September meeting as several would be unavailable for the August meeting. The next meeting would, therefore, be on September 15, 2004. MIAirs i 11-71,14 Ifl A • • e�t�VA/0/ August 3, 2004 Honorable Mayor and Members For the City Council Meeting of the City Council of August 10, 2004 ACCEPTANCE OF DONATIONS Recommended Action: It is recommended that the City Council accept donations received by the City to be used as follows: 24 Hour Fitness Hermosa Cyclery Res ectfully submitted: $2,500.00 To be used for Sunset Concerts. Equipment To be used by the Police valued at $312 Department Bike Patrol. Equipment includes 1 bicycle rack, 2 Cygolight Night Rover bicycle headlights and 2 Cat Eye flashing bicycle tail lights. Concur: Le.alalazz-a-x-x) Valerie Mohler Viki Copeland Accounting Supervisor Finance Director A kid II Ste •' en Burrell City Manager • 2k,Vo/ August 4, 2004 Honorable Mayor and Members of Regular Meeting of the Hermosa Beach City Council ELEVATOR MAINTENANCE CONTRACTS Recommendation: It is recommended that the City Council: August 10, 2004 1. Award the attached three-year contract to Kone Elevator Inc. to provide maintenance and emergency response services for the two city -owned elevators for the fixed annual contract amount of $3,420 (less 2% for annual pre -payment); and 2. Authorize the City Clerk to attest and the Mayor to execute said agreement, upon approval as to form by the City Attomey. Summary: Staff originally recommended to Council at its June 22, 2004 meeting that the City extend the existing maintenance contracts with KONE Inc. for the City Hall elevator and ThyssenKrupp Elevator for the parking structure elevator. Council directed staff to go out for bids to get a more competitively based maintenance agreement for both elevators. Staff solicited proposals from seven firms (with follow-up phone calls) and received only two proposals, one from each of the original firms. The cost proposals are as follows: . KONE Inc. $3,420 per year (with 2% pre -payment discount =$3,351.60) ThyssenKrupp Elevator $4,128 per year (with 3% pre -payment discount =$4,004.16) Both are considered excellent companies providing outstanding service. Both can provide one-hour emergency response for possible entrapment in the elevator. Therefore, staff recommends awarding this three-year contract to the lowest cost proposal from KONE Inc. Competitive bidding saved the City over $3,736 over the three years of the contract. Fiscal Impact: The annual amount of $3,420 for routine maintenance services is to be pre -paid annually for a 2% savings. The reduced amount of $3,351.60 will be charged to two accounts. $1,675.80(50%) will be charged to the North Pier Parking Structure account (109-3304-4201) and $1,675.80 will be charged to the Building Maintenance account (001-4204-4201). Sufficient funds are available in these accounts for these expenditures. An additional amount of $5,824.20 has been budgeted in the North Pier Parking Structure account for anticipated extra work for after hour call outs and repairs not covered in the routine maintenance agreement. 2h Attachment: Contract Services Agreement Respectfully submitted, Richard D. organ, P.E. Director of Public Works/City Engineer Noted for fiscal impact: Viki Co eland Finance Director 2 Concur: Steph , ' . = urrell City M : ager H:\B95\PWFILES\CCITEMS\elevator maint agrmts 8-10.04.doc • • CITY OF HERMOSA BEACH CONTRACT SERVICES AGREEMENT FOR City Hall Elevator Maintenance North Pier Parking Structure Elevator Maintenance THIS CONTRACT SERVICES AGREEMENT (herein "Agreement") is made and entered into this August 10, by and between the CITY OF HERMOSA BEACH, a municipal corporation, (herein "City') and Kone Elevator, Inc. (herein "Contractor"). NOW, THEREFORE, the parties hereto agree as follows: 1.0 SERVICES OF CONTRACTOR 1.1 Scope of Services. In compliance with all of the terms and conditions of this Agreement, the Contractor shall perform the work or services set forth in the "Scope of Services" attached hereto as Exhibit A, which includes providing maintenance services for the City's two elevators, and incorporated herein by reference. Contractor warrants that all work and services set forth in the "Scope of Services" shall be performed in a competent, professional and satisfactory manner. 1.2 Compliance with Law. All work and services rendered hereunder shall be provided in accordance,with all ordinances, resolution, statutes, rules and regulations of the City and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits, Fees and Assessments. Contractor shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. 2.0 COMPENSATION 2.1 Contract Sum. The City agrees to pay Contractor $3,420 per year (less 2% for annual pre -payment) for all routine maintenance services set forth in Exhibit A. Extra work shall be paid at the rates and in the manner established in the attached Exhibit B. 2.2 Method of Payment. Contractor shall submit invoices in triplicate and addressed to the City of Hermosa Beach, Attention: Finance Department, 1315 Valley Drive, Hermosa Beach, California 90254-3884. 3.0 COORDINATION OF WORK 3.1 Representative of Contractor. Chuck Morris, Account Representative, is hereby designated as being the principal representative of Contractor authorized to act in its behalf with respect to the work and services specified herein and make all decisions in connection therewith. 3.2 Contract Officer. Michael Flaherty, Public Works Superintendent, is hereby designated as being the representative the City authorized to act in its behalf with respect to the work and services specified herein and make all decisions in connection therewith ("Contract Officer"). The City Manager of the City shall have the right to designate another Contract Officer by providing written notice to the Contractor. ATTACHMENT 1 • • 3.3 Prohibition Against Subcontracting or Assignment. Contractor shalt not contract with any entity to perform in whole or in part the work or services required hereunder without the express written approval of the City. Neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. Any such prohibited assignment or transfer shall be void. 3.4 Independent Contractor. Neither the City nor any of its employees shall have any control over the manner, mode or means by which Contractor, its agents or employees, perform the services required herein, except as otherwise set forth. Contractor shall perform all services required herein as an independent contractor of City and shall remain under only such obligations as are consistent with that role. Contractor shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees. of City. 4.0 INSURANCE AND INDEMNIFICATION 4.1 Insurance. The Contractor shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement including any extension thereof, the following policies of insurance: (a) Comprehensive General Liability Insurance. A policy of comprehensive general liability insurance written on a per occurrence basis in an amount not less than either (i) a combined single limit of $500,000.00 or (ii) bodily injury limits of $250,000.00 per person, $500,000.00 per occurrence and $500,000.00 products and completed operations and property damage limits of $100,000.00 per occurrence and $100,000.00 in the aggregate. (b) Worker's Compensation Insurance. A policy of worker's compensation insurance in such amount as shall fully comply with the laws of the State of California and which shall indemnify, insure and provide legal defense for both the Contractor and the City against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by the Contractor in the course of carrying out the work or services contemplated in this Agreement. (c) Automotive Insurance. A policy of comprehensive automobile liability insurance written on a per occurrence basis in an amount not less than either (i) bodily injury liability limits of $250,000.00 per person and $500,000.00 per occurrence and property damage liability limits of $100,000.00 per occurrence and $250,000.00 in the aggregate of (ii) combined single limit liability of $500,000.00. Said policy shall include coverage for owned, non -owned, leased and hired cars. All of the above policies of insurance shall be primary insurance and shall name the City, its officers, employees and agents as additional insureds. The insurer shall waive all rights of subrogation and contribution it may have against the City, its officers, employees and agents and their respective insurers. All of said policies of insurance shall provide that said insurance may not be amended or canceled without providing thirty (30) days prior written notice by registered mail to the City. In the event any of said policies of insurance are canceled, the Contractor shall prior to the cancellation date, submit new evidence of insurance in conformance with this Section 4.1 to the Contract Officer. No work or services under this Agreement shall commence until the Contractor has provided the City with Certificates of Insurance or appropriate insurance binders evidencing the above insurance coverages and said Certificates of Insurance or binders are approved by the City. CANCELLATION: SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATED THEREOF, THE ISSUING COMPANY SHALL MAIL THIRTY A (30) DAY ADVANCE WRITTEN NOTICE TO CERTIFICATE HOLDER NAMED HEREIN. [to be initialed] Agent Initials 2 The Contractor agrees that the provisions of this Section 4.1 shall not be construed as limiting in any way the extent to which the Contractor may be held responsible for the payment of damages to any persons or property resulting from the Contractor's activities or the activities of any person or persons for which the Contractor is otherwise responsible. The insurance required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated "A" or better in the most recent edition of Best Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the City due to unique circumstances. 4.2 Indemnification. Contractor agrees to indemnify the City, its officers, agents and employees against, and shall hold and save them and each of them harmless from, any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities, including paying any legal costs, attorneys fees, or paying any judgment (herein "claims or liabilities") that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work or services of Contractor, its agents, employees, subcontractor, or invitees, provided for herein, or arising form the negligent acts or omissions of Contractor hereunder, or arising from Contractor's negligent performance of or failure to perform any term, provision covenant or condition of this Agreement, but excluding such claims or liabilities to the extent caused by the negligence or willful misconduct of the City. 5.0 TERM 5.1 Term. Unless earlier terminated in accordance with Section 5.2 below, this Agreement shall continue in full force and effect July 1, 2004 through June 30, 2007. 5.2 Termination Prior to Expiration of Term. Either party may terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to the other party. Upon receipt of the notice of termination, the Contractor shall immediately cease all work or services hereunder except as may be specifically approved by the Contract Officer. In the event of compensation for all services rendered prior to the effectiveness of the notice of termination and for such additional services specifically authorized by the Contract Officer and City shall be entitled to reimbursement for any compensation paid in excess of the services rendered. 6.0 MISCELLANEOUS 6.1 Covenant Against Discrimination. Contractor covenants that, by and for itself, its heirs, executors, assigns and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin, or ancestry in the performance of this Agreement. Contractor shall take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex marital status, national origin or ancestry. 6.2 Non -liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Contractor, or any successor in interest, in the event of any default or breach by the City or for any amount, which may become due to the Contractor, or to its successor, or for breach of any obligation of the terms of this Agreement. 6.3 Conflict of Interest. No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement or which effects his financial interest or the financial interest of any corporation, partnership in violation of any State statue or regulation. The Contractor warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. 3 • • 6.4 Notice. Any notice, demand, request, document, consent, approval or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer, City of Hermosa Beach, 1315 Valley Drive, Hermosa Beach, California, 90254, and in the case of the Contractor, to the person at the address designated on the execution page of this Agreement. 6.5 Interpretation. The terms of this Agreement shall be constructed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. 6.6 Integration Amendment. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understanding, if any, between the parties, and none shall be used to interpret this Agreement. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing. 6.7 Severability. In the event that part of this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining portions of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless. 6.8 Waiver. No delay or omission in the exercise of any right or remedy by a non -defaulting party on any default shall impair such right or remedy or be construed as a waiver. A party's consent or approval shall not be deemed to waive or render unnecessary the other party's consent to or approval of any subsequent act. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 6.9 Attorney's Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding,' in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney's fees, whether or not the matter proceeds to judgment. 6.10 Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf or said party, (iii) by .so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. 4 • • IN WITNESS WHEREOF, the parties have executed and entered into this Agreement as of the date first written above. CITY: City of Hermosa Beach, California Mayor - ATTEST: City Clerk APPROVED AS TO FORM: City Attorney CONTRACTOR: Kone Elevator, Inc. BY: BY: Name: Title: Name: Title: Address: [END OF SIGNATURES] H:\B95\PWFILES\elevator maint\kone elevator maint agrmt 8-10-04.doc 5 • The heart of your building' JUL L041«�: PUBLIC ORKS EXHIBIT A • 1:14101 COMPLETE MAINTENANCE AGREEMENT FOR VERTICAL TRANSPORTATION SOLD TO (Equipment Owner): City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254-3885 SERVICE LOCATION: Hermosa Beach City Hall 1315 Valley Drive Hermosa Beach, CA 90254-3885 & City of Hermosa Beach Parking Structure 13th Street & Beach Drive Hermosa Beach, CA 90254 EQUIPMENT DESCRIPTION: Make Model Freight Passenger Escalator Walk Other Traction Hydraulic Traction Hydraulic KONE Miprom HS® 1 DOVER DMC® 1 First- Sen_fic Page 1 of 8 • • THIS CONTRACT/AGREEMENT, dated July 16, 2004, by and between City of Hermosa Beach, hereby known as the Purchaser, and KONE, Inc. (Contractor) is for Complete Maintenance for the vertical transportation located at the Hermosa Beach City Hall and Hermosa Beach Parking Structure. KONE and the Purchaser, in consideration of the terms, covenants & conditions set forth, hereby agree as follows: PERFORMANCE KONE will systematically examine, maintain, adjust, lubricate the equipment, and when, in KONE's judgment, conditions warrant through normal wear and tear, unless specifically excluded elsewhere in this Agreement, repair or replace the following using quality parts and components: HYDRAULIC ELEVATORS Miprom HS® HYDRAULIC ELEVATOR SYSTEM COMPONENTS CONTROL SYSTEM Controller cabinet, machine room connection board, LCE CPU board, safety relay assembly, hydraulic level shifter board, power supply, transformers, contactor panels, bypass switches, relays, fuses, motor starters and accessories. DOVER DMC® HYDRAULIC ELEVATOR SYSTEM COMPONENTS CONTROL SYSTEM Main (CLC) CPU processor, EPROMS, RAM, serial communication interfaces, I/O circuitry, expander boards, dispatching, car running logic, fault system logic, hall running logic, and group dispatching. CLC terminals, signal inputs/outputs, system power supply board, fuses, safety strings, drive unit sensors, car leveling circuits and memory support battery in the CLC board shall be replaced every two (2) years. SELECTOR (if applicable) Main sensor board, auxiliary sensor board, selector tape, magnets, zone sensors, and guides. KONE First Service technicians will be equipped with necessary solid state field diagnostic and service tools. Microprocessor software examinations will be conducted to ensure dispatching and motion control systems are operating at optimum levels. POWER UNIT Enclosure, pump, motor, power transmission elements between the pump and motor, valves, strainers, mufflers, gaskets and all other accessories. HYDRAULIC SYSTEM ACCESSORIES Exposed piping, fittings, jack packing and accessories, such as vibration dampeners and silencers between the pumping unit and the jack unit. Hydraulic fluid, heating or cooling elements, insulation and accessories installed by the elevator equipment manufacturer for controlling oil temperature. CAR EQUIPMENT Car panel connect board, car operating board, car top inspection station, floor leveling unit assembly, switch tree assembly and floor controllers. Page 2 of 8 • • ELECTRICAL Electrical wiring, conduit, ducts, and traveling cables from the elevator equipment to the machine room mainline disconnect switch, and hoistway outlets. HOISTWAY AND PIT EQUIPMENT Landing and slowdown switches, limits and car buffers. RAILS AND GUIDES Guide rails, guide shoe gibs and rollers. Guide rails will be properly lubricated, except where roller guides are used. DOOR EQUIPMENT Automatic door operators, hoistway and car door hangers, hoistway and car door contacts, door protective devices, hoistway door interlocks, door gibs and auxiliary door closing devices. SIGNALS AND ACCESSORIES Car Operating Panels, Hall Push Button Stations, Hall Lanterns, Emergency Lighting, Car and Hall Position Indicators, Lobby Control Panels, Car Operating Panels, Fireman's Service Equipment and all other Signal and Accessory Facilities furnished and installed as an integral part of the elevator equipment. Re-lamping of signal fixtures is included only during KONE's systematic examinations. HOUSKEEPING Clean elevator machine rooms, pit areas, hoistway equipment including rails, interlocks, hoistway door hangers and tracks, relating devices, switches, buffers and car tops. LUBRICANTS KONE will use lubricants compounded under OEM's specifications or equal. HOURS OF SERVICE This Agreement covers all work performed during the regular working hours of regular working days of the elevator trade, unless otherwise indicated herein. CALLBACKS Included in this agreement are regular time call back services. If Purchaser should require, at any time, examinations, minor repair or adjustment call back services (unless included above) to be made on overtime, Purchaser will be charged only for the difference between KONE's regular hourly billing rate and KONE's regular overtime billing rate applicable for each overtime hour worked. All work outside the scope of this Agreement is to be performed by KONE at an agreed upon rate. Purchaser will also be charged for travel time to and from project location at KONE's regular billing rates. INDEMNITY CLAUSE Purchaser shall indemnify, defend and save harmless KONE from and against liabilities, losses and claims of any kind or nature imposed on, incurred by, or asserted against KONE arising out of the concurrent, active or passive negligence of KONE in any way connected with the services provided under this Agreement or the use or operation of the equipment. Purchaser hereby waives any and all rights of recovery, arising as a matter of law or otherwise which Purchaser might now or hereafter have against KONE. Page 3of8 EXCLUSIONS KONE assumes no responsibility for the following items of equipment which are not included in the Agreement: KONE shall not be obligated to make other safety tests, equipment adjustments, or to install new attachments whether or not recommended or directed by insurance companies, or by federal, state, municipal, A.S.M.E. codes, or other governmental or non-governmental authorities. KONE shall not be obligated to make equipment adjustments to achieve Code required Escalator Step/Skirt Performance Index or loaded gap values. KONE shall not be obligated to make changes or adjustments required by new or retroactive code changes. KONE will not be required to make renewals or repairs necessitated by fluctuations in the building AC power systems, extreme variations in the machine room temperature or tampering with the elevator equipment by unauthorized personnel. KONE shall not be required to make renewals or repairs necessitated by negligence or misuse of the equipment or any other cause beyond its control except ordinary wear and tear. In the event that any part of the equipment becomes obsolete or is no longer manufactured by the manufacturer, the cost to replace the obsolete part shall be at the Owner's expense. First - Service FIRST SERVICE ASSURANCES SUPERVISION KONE will maintain a staff of First Service supervisory personnel responsible for route management, part inventories, quality control, technical assistance and scheduling of repair and maintenance functions. PARTS KONE will maintain a parts inventory and parts accessibility network stocked with exclusive quality replacement parts. The system tracks and delivers parts from KONE's Service Business Center to its branch service network. KONE branches maintain an inventory of commonly used parts and materials. KONE will, when in KONE's judgment, conditions warrant, stock commonly used parts at the customer's job site, as well as in the service technician's mobile vehicle. TECHNICAL SUPPORT and TRAINING KONE's Service Business Center offers field -engineering support where First Service technicians can receive technical assistance. KONE operates training centers dedicated to the training and education of First Service technicians. QUALITY KONE will operate a quality control program consisting of a random local quality control process, a national quality audit program, random independent party customer satisfaction surveys and systematic calls to the customer's building for consultation. KONECT INFORMATION CENTER The 24-hour KONE Information Center, located in the Service Business Center, will respond to all calls 24 hours a day, seven days a week. In the unlikely event of an entrapment, a highest priority response will be given. Page 4 of 8 CUSTOMER SERVICE First Service technicians will meet with the designated building personnel, if available, upon their arrival and departure from each building. First" Service SOLD TO (EQUIPMENT OWNER) ASSURANCES LOG IN PROCEDURES Purchaser agrees to provide KONE with facility log in procedures and facility record keeping requirements. AUTHORIZED PERSONEL Purchaser agrees to furnish KONE with a list of authorized personnel responsible for building operations. WIRING DIAGRAMS Purchaser agrees to provide KONE with a complete set of as built wiring diagrams. NOTIFICATION In the event that the equipment is not functioning properly, purchaser agrees to shut down equipment and notify KONE for repair. Purchaser agrees to notify KONE within 24 hours in the event of an entrapment involving personal injury. OPERATION Purchaser shall at all times be solely liable for the proper use of the equipment. EQUIPMENT ACCESS Purchaser agrees to provide safe access to the equipment and machine room areas for service. SATISFACTION If you are ever less than very satisfied with KONE's performance, Purchaser agrees to contact KONE immediately. CONTRACT PERIOD The service specified will be fumished from the effective date stated herein, and shall continue for a period of Three (3) years. This Agreement will automatically renew for successive periods of Three (3) years. Either party may terminate this Agreement either at the end of the first Three (3) years or at the end of any subsequent Three (3) year period by giving the other party ninety (90) days written notice prior to the expiration date of the Agreement. The parties acknowledge that delayed notice of termination shall constitute a material breach of contract. In the event of the sale, lease or other transfer of the ownership of the equipment described herein, or the premises in which it is located, Purchaser agrees to see that such Purchaser is made aware of this Agreement and assumes and agrees to be bound by the terms hereof for the balance of the Agreement. KONE may, at is sole discretion, terminate the above Agreement at any time upon thirty (30) days advance notice in writing. Page 5 of 8 • • CONTRACT PAYMENT 4/-03,/yr. KONE in consideration of $855.00 (EIGHT HUNDRED FIFTY-FIVE AND 00/100 DOLLARS) payable by Purchaser quarterly in advance, hereby agrees to furnish services herein described on the equipment within this Agreement. PAYMENT ADJUSTMENT The contract price will be adjusted annually on January 1 of each year of the contract. The payment adjustment will reflect the increase or decrease in labor costs. Labor 100% of the current contract price will be increased or decreased by the percent increase or decrease in the straight time hourly labor cost. The current straight time labor cost is the sum of the straight time hourly rate plus the cost of fringe benefits (fringe benefits include but are not limited to welfare, pension, vacations, paid holidays, insurance, and other union contributions) paid to elevator examiners in the locality the equipment is maintained. PAYMENT TERMS TAX Payments are due within Thirty (30) days of date of invoice. A delinquent payment charge calculated at the rate of 1 Y2 % per month, or if such rate is usurious then at the maximum rate under applicable law, shall be applied to delinquent payments. In the event of default of the payment provisions herein, Purchaser agrees to pay, in addition to any defaulted amount, all attorney fees, collection cost or court cost in connection therewith. Failure to pay any sum due by Purchaser within sixty (60) days will be a material breach. KONE may at KONE's option declare all sums due or to become due for the unexpired term immediately due and payable as liquidated damages, and until the same are paid be discharged from further obligations under the contract. Purchaser shall pay, in addition to the price, any tax imposed upon Purchaser by any existing or future law and the amount of tax imposed upon us, KONE's suppliers or Purchaser under any statute, court decision, rule or regulation currently effective or becoming effective after the date of this Agreement which is based upon or incident to the transfer, use, ownership, or possession of the materials or equipment involved in the performance hereof or the services rendered, hereunder. OBLIGATIONS OF THE PARTIES Nothing in this Agreement shall be construed to mean that KONE assumes any liability of any nature whatsoever arising out of, relating to or in any way connected with the use or operation of the equipment covered by this Agreement. Purchaser shall be solely responsible for supervising the use of the equipment and for taking such steps including but not limited to providing attendant personnel, warning signs and other controls necessary to ensure the safety of the user or safe operation of the equipment. Purchaser shall at all times and at Purchaser's own cost, maintain a commercial general liability policy covering bodily injury and property damage with the limits of liability Purchaser's customarily carry for the life of this contract (naming KONE as an additional insured) arising out of the services provided under the Agreement and/or the ownership, maintenance, use or operation of the equipment described herein. Page 6 of 8 , • *. • i Neither KONE nor its affiliates shall be liable for any loss, damage, detention or delay caused by accidents, strikes, lockouts, material shortages or by any other cause which is beyond its reasonable control, or in any event, for incidental or consequential damages. KONE shall not be liable for any work, service or material other than that specifically mentioned herein. ADDITIONAL TERMS This Agreement shall constitute, exclusively and entirely, the agreement for the service described and all prior representations or agreements relating thereto, whether written or verbal, shall be deemed to be merged herein and this Agreement including changes in or additions to shall not be binding upon KONE until approved by a local Office Manager or one of its executive officers at Moline, Illinois. The Terms and Conditions set forth herein shall prevail over and supersede any terms and conditions contained in any Purchaser's purchase orders. GENERAL The Purchaser does hereby agree that the exclusive venue for any dispute between the parties shall be in the county of Rock Island, State of Illinois. DOVER DMC® is a registered trademark of Thyssen Dover Elevator. Miprom I®, HH SERIES®, MX®, Miprom HS®, SSC -6010®, EcoSystem®, Miprom 21®, SERIES 9014), Miprom Al®, E -SERIES HR®, E -SERIES 5000®, W -SERIES® are registered trademarks of KONE, Inc. Page 7 of 8 First - Service First Service Contact Information Customer Contact Service Location Hermosa Beach City Hall & Parking Lot Structure Service Agreement Number Agreement Effective Date August 1, 2004 Contact Person Rick Morgan Telephone Number 310-318-0211 Fax Number 310-937-5015 Sold To (Equipment Owner) Address City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254-3885 Contact Person Rick Morgan Telephone Number 310-318-0211 Fax Number 310-937-5015 KONE Contact KONE Account Representative Hal Benington Telephone Number 562-921-1555 Fax Number 562-921-1501 E -Mail Address harold.benington@kone.com KONE Service Manager Rob Ostby 24 -Hour Call Center 877-276-8691 Website Address www.kone.com ACCEPTANCE The parties to the service agreement agree to the conditions contained herein: Signed for and on behalf of City of Hermosa Beach (Signature) (Print Name) (Print Title) Date: / / Respectfully submitted, KONE Inc. /71;4 .g12 A LA_Al (Submitted By) Hal Benington (Approved By) Authorized Representative Date: / / Page 8 of 8 • EXHIBIT B City of Hermosa Beach — Hourly Rates Straight Time $185.00 $332.00 Overtime 1.7 312.00 564.00 Double Time 340.00 610.00 *Pricing on a normal overtime service call 129.50 N/A Normal working hours are 8:00 a.m. to 4:30 p.m. Monday through Friday, except weekends and holidays. ROUTINE MAINTENANCE Included in this agreement are regular time call back service. Customer pays for travel time. "Purchaser will be charged only for the difference between KONE's regular hourly rate and KONE's regular overtime billing rate, applicable for each overtime hour worked (see page 3 of 8 of KONE agreement). Note: Rates subject to an annual escalation adjustment based on percentage of labor increase. •• Bh0y August 3, 2004 Honorable Mayor and Members of Regular Meeting of the Hermosa Beach City Council August 10, 2004 PROJECT NO. CIP 02-626 COMMUNITY CENTER COMPLEX ADA UPGRADES, PHASES 3, 4 AND 5 - APPROVAL OF PROFESSIONAL SERVICES AGREEMENT FOR DESIGN Recommendation: It is recommended that the City Council: 1. Award a Professional Services Agreement to J.C. Chang & Associates, Inc. for an amount not to exceed $48,430; and 2. Authorize the City Clerk to attest and the Mayor to execute said agreement, upon approval as to form by the City Attorney. Background: The 2004-2005 Capital Improvement Program Budget includes Community Development Block Grant (CDBG) funding for the design and construction of architectural upgrades to the Community Center Complex as required by the Americans with Disabilities Act. The services of an architect are needed to supplement the design capacity of the Public Works Department. These services will include the preparation of detailed design plans, specifications, cost estimates and other construction documents as required. A total of eleven architectural firms were contacted for Statement of Qualifications. Three Statements of Qualifications were received from the following firms: 1. J.C. Chang & Associates, Inc. 2. Bryant, Palmer, & Soto, Inc. 3. Caldwell Architects Analysis: Each firm was evaluated on the basis of the scope of services, similar projects, resumes of key personnel, fee schedule and work schedule. J.C. Chang & Associates, Inc. is a full service architectural -engineering firm. Their hourly rates are the lowest and they have extensive ADA design experience. They are also a Minority -Owned Business Enterprise (MBE) whose participation is encouraged under the CDBG Program. Staff, therefore, recommends award of this project to J.C. Chang and Associates, Inc. to provide the required services. The general scope of work consists of the following: 1. Programming Phases 2. Schematic Design 3. Design Development 4. Construction Documents 2i The detailed scope of work may be found in Exhibit A of the Professional Services Agreement. Fiscal Impact: The FY 04-05 budget for this project is $148,222 in CDBG Funds. After paying the $48,430 for the architectural design and engineering, $99,792 will be available for the next phase of construction. Because funding is limited for this fiscal year, construction will be phased over the next two to three years. Attachment: Professional Services Agreement Respectfully submitted, /seh• Homayoun Behboodi Associate Engineer Noted for Fiscal Impact: Viki Copeland Finance Director 2 Concur. Richard D. Mor4 , P.E. Director of Public Works/City Engineer Concur: Stephe`1° urrel City M - nager H:\B95\PWFILES\CCITEMS\02-626 award psa 8-10-04.doc • • PROFESSIONAL SERVICES AGREEMENT PSA No. 04.007 THIS AGREEMENT, made and entered into this 10th day of August, 2004 at Hermosa Beach, County of Los Angeles, State of California, by and between the CITY OF HERMOSA BEACH, through its duly elected, qualified and acting MAYOR, hereinafter called the CITY, and J.C. Chang & Associates, Inc., hereinafter called the CONSULTANT. Whereas, CONSULTANT is a California corporation which provides Architectural services to government agencies for the purpose of discharging the responsibilities of government agencies; and Whereas, CONSULTANT is qualified to provide such services; Whereas, economic reasons exist which make it in the best interests of CITY to discharge certain of its responsibilities through the use of consulting services provided by CONSULTANT; and Whereas, CITY, a participant in the Community Development Block Grant (CDBG) program, funded by the United States Department of Housing and Urban Development (HUD), requires that CONSULTANT comply with all standard CDBG regulations. WITNESSETH: That the CONSULTANT for and in consideration of the covenants, conditions, agreements, and stipulations of the CITY herein expressed, does hereby agree to furnish to the CITY professional services and materials, as follows: ARTICLE I - Scope of Work CONSULTANT shall perform all work necessary to complete in a manner satisfactory to CITY the services set forth in the plans and specifications or the scope of work attached as Exhibit A; and CONSULTANT shall pay all fees and other remuneration to the individuals whom it provides to perform the services pursuant to this Agreement; prepare and file all applicable tax documents and reports; pay all amounts due and owing to the applicable tax documents and reports. CITY shall not be called upon to assume any liability for the direct payment of any salary, wage or other compensation to any person engaged by CONSULTANT performing services hereunder for CITY. CITY shall review the work by CONSULTANT to perform work outlined in Exhibit A. The individuals provided by CONSULTANT to perform such services shall discharge government responsibilities and perform in accordance with ordinances, resolutions, rules, regulations, and procedures adopted by CITY. CONSULTANT shall have no • • control over such government responsibilities and such ordinances, resolutions, rules, regulations and procedures. CONSULTANT, and the individuals it provides to perform planning consultant services, shall have the status of independent contractors to CITY and shall have no power to incur any debt or obligation for or on behalf of CITY. Neither CITY nor any of its officers or employees shall have any control over the conduct of CONSULTANT, or any of the individuals provided by CONSULTANT to perform building consultant services, except as herein set forth. CONSULTANT expressly warrants not to, at any time or in any manner, represent that it, or any of its agents, servants or employees are in any manner employees of CITY, it being distinctly understood that CONSULTANT is and shall at all times remain to CITY a wholly independent contractor and CONSULTANT's obligations to CITY are solely as such as are prescribed by this Agreement. ARTICLE II - Costs The CITY agrees to pay CONSULTANT for all the work or any part of the work performed under this Agreement at the rates and in the manner established in the attached Fee Schedule, Exhibit B. Total expenditure made under this contract shall not exceed the sum of $48,430.00. This fee includes all expenses, consisting of all incidental blueprinting, photography, travel, and miscellaneous costs, estimated to be accrued during the life of the contract. It also includes any escalation or inflation factors anticipated. No increase in fees will be allowed during the life of the contract. Any reimbursement of expenses for work on the Community Development Block Grant Program must be pre -authorized and shall be based upon the approved rates of the Los Angeles County Auditor -Controller. Any increase in contract amount or scope shall be by express written amendment approved by the CITY and CONSULTANT. ARTICLE III - Method of Payment CONSULTANT shall be reimbursed monthly in arrears based upon the hourly services provided. CONSULTANT shall submit invoices in triplicate and addressed to the CITY, do the Finance Department, 1315 Valley Drive, Hermosa Beach, CA 90254- 3884. ARTICLE IV - Subcontracting CONSULTANT shall not be permitted to subcontract any portion of this contract without the express written consent of the CITY. 2 • • ARTICLE V - Completion Date CONSULTANT shall commence work under this agreement upon execution of this agreement and shall complete the work according to the schedule submitted as part of Exhibit "A", however, the CITY's Director of Public Works may extend the completion date as required by the scope of this contract. Any contract time extension shall require the express written consent of the Director of Public Works. ARTICLE VI - Accounting Records CONSULTANT must maintain accounting records and other evidence pertaining to costs incurred which records and documents shall be_ kept available at the CONSULTANT's California office during the contract period and thereafter for three years from the date of final payment of Federal funds hereunder. The CONSULTANT will be reimbursed for costs incurred in the performance hereof as are allowable under the provisions of Part 1-14 of the Federal Procurement Regulations. CONSULTANT shall keep all records of funds received from CITY and make them accessible for audit or examination for a period of three years after final payments are issued and other pending matters are closed in accordance with 24 CFR Part 84, Sec. 84.53. ARTICLE VII - Ownership of Data All data, maps, photographs, and other material collected or prepared under the contract shall become the property of the CITY. ARTICLE VIII - Termination This contract may be terminated at any time for breach and the CITY may terminate unilaterally and without cause upon seven (7) days written notice to the CONSULTANT. All work satisfactorily performed pursuant to the contract and prior to the date of termination may be claimed for reimbursement. ARTICLE IX - Assignability CONSULTANT shall not assign or transfer interest in this contract without the prior written consent of the CITY. ARTICLE X - Amendment It is mutually understood and agreed that no alteration or variation of the terms of this contract, or any subcontract requiring the approval of the CITY, shall be valid unless made in writing, signed by the parties hereto, and approved by all necessary parties. 3 • • ARTICLE XI - Non -Solicitation Clause The CONSULTANT warrants that he or she has not employed or retained any company or persons, other than a bona fide employee working solely for the CONSULTANT, any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the CITY shall have the right to annul this contract without liability, or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. ARTICLE XII - Equal Opportunity Assurance During the performance of this contract, the CONSULTANT agrees as follows: A. The CONSULTANT will not discriminate against any employee or applicant for employment because of race, sex, creed, color or national origin. The CONSULTANT will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, sex, creed, color or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoffs or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The CONSULTANT agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. B. The CONSULTANT will, in all solicitations or advertisements for employees placed by or on behalf of the CONSULTANT, state that all qualified applicants will receive consideration for employment without regard to race, sex, creed, color or national origin. C. The CONSULTANT will permit access to their books, records and accounts by the applicant agency, the State, the Federal Highway Administration and/or the National Highway Traffic Safety Administration for purposes of investigation to ascertain compliance with this nondiscrimination clause. D. In the event of the CONSULTANT's noncompliance with the nondiscrimination clauses of this contract, this contract may be canceled, terminated or suspended in whole or in part. ARTICLE XIII - Clean Air Act During the performance of this Contract, the CONSULTANT agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act of 1970 (42 U.S.C. 1857 et seq.) and the Federal Water Pollution Control Act (33 U.S.C. 1251 et seq.) as amended. 4 • • ARTICLE XIV - Indemnity CONSULTANT agrees to indemnify the CITY, its officers, employees and agents against, and will hold and save each of them harmless from, any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of the negligent acts or intentional tortious acts, errors or omissions of CONSULTANT, its agents, employees, subcontractors, or invitees, provided for herein. CONSULTANT will defend any action or actions filed in connection with any of said claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees incurred in connection herewith. CONSULTANT will promptly pay any judgment rendered against CITY, its officers, agents or employees for any such claims, damages, penalties, obligations or liabilities. In the event CITY, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against CONSULTANT for such damages or other claims arising out of or in connection with the sole negligence of CONSULTANT hereunder, CONSULTANT agrees to pay CITY, its officers, agents, or employees, any and all costs and expenses incurred by CITY, its officers, agents or employees in such action or proceeding, including but not limited to reasonable attorney's fees. ARTICLE XV - Insurance A. Without limiting CONSULTANT'S obligations arising under ARTICLE XIV - Indemnity , CONSULTANT shall not begin work under this Agreement until it obtains policies of insurance required under this section. The insurance shall cover CONSULTANT, its agents, representatives and employees in connection with the performance of work under this Agreement, and shall be maintained throughout the term of this Agreement. Insurance coverage shall be as follows: i. Automobile Liability Insurance with minimum coverages of $500,000 for property damage, $500,000 for injury to one person/single occurrence, and $500,000 for injury to more than one person/single occurrence. ii. Public Liability and Property Damage Insurance, insuring CITY its elected and appointed officers, agents, and employees from claims for damages for personal injury, including death, as well as from claims for property damage which may arise from CONSULTANT'S actions under this Agreement, whether or not done by CONSULTANT or anyone directly or indirectly employed by CONSULTANT. Such insurance shall have a combined single limit of not less than $1,000,000. iii. Workers Compensation Insurance for all CONSULTANT'S employees to the extent required by the State of California. B. Deductibility Limits for policies referred to in subparagraphs A (i) (ii) and (iii) shall not exceed $5,000 per occurrence. 5 • • C. Additional Insured. City, its elected and appointed officers, agents, and employees shall be named as additional insureds on policies referred to in subparagraphs A (i) and (ii). D. Primary Insurance. The insurance required in paragraphs A (i) (ii) and (iv) shall be primary and not excess coverage. E. Evidence of Insurance. Consultant shall furnish CITY, prior to the execution of this Agreement, satisfactory evidence of the insurance required, issued by an insurer authorized to do business in California, and an endorsement to each such policy of insurance evidencing that each carrier is required to give CITY at least 30 days prior written notice of the cancellation of any policy during the effective period of the Agreement. All required insurance policies are subject to approval of the City Attorney. Failure on the part of CONSULTANT to procure or maintain said insurance in full force and effect shall constitute a material breach of this Agreement or procure or renew such insurance, and pay any premiums therefore at CONSULTANT'S expense. ARTICLE XVI - Enforcement of Agreement In the event that legal action is commenced to enforce or declare the rights created under this Agreement, the prevailing party shall be entitled to an award of costs and reasonable attorney's fees in the amount to be determined by the court. ARTICLE XVII - Conflicts of Interest No member of the governing body of the CITY and no other officer, employee, or agent of the CITY who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Agreement; and the CONSULTANT further covenants that in the performance of this Agreement, no person having any such interest shall be employed. CONSULTANT agrees that any conflict or potential conflict of interest shall be fully disclosed prior to execution. of contract and CONSULTANT shall comply with all applicable federal, state and county laws and regulations governing conflict of interest, in accordance with 24 CFR Part 84, Sec. 84.42. CONSULTANT may not conduct any activity, including any payment to any person, officer, or employee of any agency or member of Congress in connection with the awarding of any federal contract, grant or loan, intended to influence legislation, administrative rule-making or the election of candidates for public office during time compensated for under representation that such activity is being performed as a part of the contract responsibility. 6 • • ARTICLE XVIII - Independent CONSULTANT The CONSULTANT is and shall at all times remain as to the CITY a wholly independent consultant. Neither the CITY nor any of its agents shall have control over the conduct of the CONSULTANT or any of the CONSULTANT's employees, except as herein set forth. The CONSULTANT shall not at any time or in any manner represent that it or any of its agents or employees are in any manner agents or employees of the CITY. CONSULTANT will not be eligible for any paid benefits for federal, social security, state workers' compensation, unemployment insurance, professional insurance, medical/dental, or fringe benefits offered by CITY. ARTICLE XIX - Entire Agreement of the Parties This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the employment of CONSULTANT by CITY and contains all the covenants and agreements between the parties with respect such employment in any manner whatsoever. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement or amendment hereto shall be effective unless executed in writing and signed by both CITY and CONSULTANT. This Agreement represents the entire and integrated Agreement between CITY and CONSULTANT and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be modified or amended only by a subsequent written agreement signed by both parties. ARTICLE XX - Governing Law This Agreement shall be govemed by and construed in accordance with the laws of the State of California, and all applicable federal statutes and regulations as amended. It is understood that each person/entity/firm who applies for a Community Development Commission contract, and as part of that process, shall certify that they are familiar with the requirements of the Los Angeles County Code Chapter 2.160, (Los Angeles County Ordinance 93-0031) and; that all persons/entity/firms acting on behalf of the above named firm have and will comply with the County Code, and; that any person/entity/firm who seeks a contract with the Community Development Commission shall be disqualified there from and denied the contract and, shall be liable in civil action, if any lobbyist, lobbying firm, lobbyist employer or any other person or entity acting on behalf of the above named firm fails to comply with the provisions of the County Code. • • Executive Order 11246 requires that during the performance of this Contract, the consultant agrees not to discriminate against any employee or applicant for employment because of race, religion, sex, color, or national origin. The consultant will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, religion, sex, color, or national origin. Such action shall include, but not limited to, the following: employment upgrading, demotion or transfer: recruitment or recruitment advertising: layoff or termination: rates of pay or other forms of compensation: and selection for training, including apprenticeship. The consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the consultant setting forth the provisions of this nondiscrimination clause. Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701 et. Seq., requires that to the greatest extent feasible, opportunities for training and employment be given to lower-income residents of the project area and contracts for work in connection with the project be awarded to business concerns, which are located in, or owned in substantial part, by persons residing in the area of the project. Title VI of the Civil Rights Act of 1964 provides that no person shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. Section 109, Title I of the Housing and Community Development Act of 1974, provides that no person shall, on the grounds of race, color, national origin, or sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with funds made available under this Title. Prohibition against discrimination on the basis of age under the Ave Discrimination Act of 1975, or with respect to an otherwise qualified handicapped individual, as provided in Section 504 of the Rehabilitation Act of 1973, shall also apply to any such program or activity. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF HERMOSA BEACH CONSULTANT MAYOR: Mayor, City of Hermosa Beach 8 • • ATTEST: Elaine Doerfling, City Clerk APPROVED AS TO FORM: City Attorney 9 H:\B95\PWFILES\PSA\04.007 Chang 8-10-04.DOC • • EXHIBIT A SCOPE OF WORK The scope of work shall be as follows: A. Architectural / Civil 1. Verify existing site conditions. Building measurements, survey and reconstruct as -built drawings. 2. Review and verify all applicable codes and ADA (Title 24) Requirements. 3. Provide the Design/Engineering Services as called for in the Scope of Work (Phases 3, 4 & 5), provided by City of Hermosa Beach at the meeting, dated 15 July 2004. Classroom Building Renovations Phase 3, Interior Path of Travel, Toilet Rooms 1. Provide accessible Toilet Rooms. 2. Provide accessible path of travel to all areas. 3. Provide accessible work stations at counters. 4. Provide "Portable" Assisted Listening System as required. 5. Provide accessible counter at service desk. 6. Provide wheel chair spaces at study areas. 7. Insure that all doors are equipped with accessible hardware and thresholds. 8. Provide accessible signage at all doors. Provide 'Way Finding" signage. 9. Provide Visual and Audible Alarm Systems. Building 1-4. 10. Modify existing interior wheel chair ramp. 11. Rework hallway through existing storage area. • • Classroom Building Renovation Phase 4, Interior Path of Travel, Toilet Rooms 1. Provide accessible Toilet Rooms. 2. Provide accessible path of travel to all areas, including accessible floor finish and surfacing. 3. Provide accessible work stations at counters. 4. Provide "Portable" Assisted Listening System as required. 5. Provide accessible counter at service desk, as required. 6. Provide wheel chair spaces at study areas. 7. Insure that all doors are equipped with accessible hardware and thresholds. 8. Provide accessible signage at all doors. Provide 'Way Finding" signage. 9. Provide Visual and Audible Alarm Systems. 10. Provide accessible drinking fountains. 11. Rework Handicap Parking Space and path of ravel. 12. Modify wheel chair ramp, as required. Gymnasium Building Renovations Phase 5, Interior Path of Travel, Toilet Rooms 1. Provide accessible Toilet Rooms. 2. Provide accessible path of travel to all areas, including accessible floor finishes and surfacing. 3. Provide "Portable" Assisted Listening System as required. 4. Provide accessible counter at service desk, as required. 5. Provide wheel chair spaces. 6. Insure that all doors are equipped with accessible hardware and thresholds. • 7. Provide accessible signage at all doors. 8. Provide accessible signage at all doors. Provide 'Way of Finding" signage. 9. Provide Visual and Audible Alarm Systems, as required. 10. Provide wheel chair ramp, as required. 11. Modify existing stair to meet ADA Requirements. B. Mechanical 1. Verify existing site conditions. 2. Rework Toilet Facilities per ADA Requirements. 3. Modify Exhaust and Fire Sprinkler System, as required. C. Electrical 1. Verify existing site conditions 2. Rework Lighting and Power System, as required. 3. Rework Communications System. 4. Provide Visual and Audible Fire Alarm System. D. General 1. Attend Design Review meetings. 2. Submit drawings to City of Hermosa Beach Building Department. (Plan Check fees to be paid by City of Hermosa Beach.) 3. Revise drawings based on Plan Check corrections. 4. Obtain Plan Check Approval. 5. Construction Support Services are not included. The Scope of Work is based on information furnished by Public Works of City of Hermosa Beach and during job walk on 15 July 2004. • • II. PROJECT SCHEDULING The following milestones shall be adhered to during the design process. ACTIVITY DESCRIPTION TIME Completion Date 8 Weeks After Notice -To -Proceed Work shall commence upon receipt of notice to proceed and shall be completed within the time H:\B95\PWFILES\PSA\04.007 exhibit A.doc • EXHIBIT B BILLING RATES AND REIMBURSABLES DESCRIPTION OF SERVICES UNIT UNIT PRICE Principal MH S 95.00 Project Manager MH $ 85.00 Senior Architect MH S 75.00 Senior Engineer MH S 75.00 Architect MH S 70.00 Engineer $ 70.00 CAD Operator (See Note 1) MH S 60.00 Blue Line Reproduction (In House) Sheet S 1.50 Reports/Specifications Sheet S 0.10 CAD Plot Sheet S 25.00 Automobile Mileage Mile S 0.30 Other Services (See Note 2) Cost + 10% Plan Check or Permit Fees Cost + 10% Reproduction Services (Contract) Cost + 10% NOTES 1. CAD Operator billing rates include the cost of the computer time. 2. This applies only to subcontracted or other type of work requested by client that is outside the scope of our normal services for A/E projects (e.g. equipment rental), or on services that require no A/E input. 0.C. CHANG AND ASSOCIATES,. 357 Van Ness Way, Suite 178 Torrance, California 90501 A/E FEE SCHEDULE PROJECT NUMBER 04034-A EST. CONSTRUCTION COST DATE 08/03/04 PROJECT TITLE Design Services for ITEM A - SURVEYS, SITE INVESTIGATION, ETC. Architectural/Engineering ADA Upgrades, Community Center, City of Hermosa Beach, CA DESCRIPTION PROFESSIONAL HOURLY RATE ESTIMATED MAN-HOURS AMOUNT SUB -PRO HOURLY RATE ESTIMATED MAN-HOURS AMOUNT PROJECT MANAGER $ 85.00 4 340.00 ARCHITECTURAL $ 75.00 40 3,000.00 $ 60.00 20 1,200.00 STRUCTURAL $ 75.00 $ 60.00 CIVIL $ 75.00 10 750.00 $ 60.00 MECHANICAL $ 75.00 16 1,200.00 $ 60.00 ELECTRICAL $ 75.00 32 2,400.00 TOPOGRAPHIC SURVEY • 1,800.00 SUB TOTALS TOTAL FIELD INVESTIGATIONS 102 7,690.00 20 3,000.00 - ITEM A 10,690.00 ITEM B - ENGINEERING AND DESIGN NO. OF DRAWINGS ARCH STRUCT CIVIL MECH ELECT I DESCRIPTION PROFESSIONAL HOURLY RATE ESTIMATED MAN-HOURS AMOUNT CAD OPER. HOURLY RATE ESTIMATED MAN-HOURS AMOUNT PROJECT MANAGER $ 85.00 4 340.00 ARCHITECTURAL $ 75.00 160 12,000.00 $ 60.00 100 6,000.00 STRUCTURAL $ 75.00 $ 60.00 CIVIL $ 75.00 8 600.00 $ 60.00 MECHANICAL $ 75.00 60 4,500.00 $ 60.00 40 2,400.00 ELECTRICAL $ 75.00 100 7,500.00 $ 60.00 60 3,600.00 SPEC/REPORT WRITER $ 75.00 COST ESTIMATOR $ 75.00 PLAN CHECK/PERMIT $ 75.00 8 600.00 SUBTOTALS TOTAL ENGINEERING 340 25,540.00 200 12,000.00 AND DESIGN - ITEM 8 37,540.00 ITEM C - CONSTRUCTION SUPPORT SERVICES DESCRIPTION PROFESSIONAL HOURLY RATE ESTIMATED MAN-HOURS AMOUNT SUB -PRO HOURLY RATE ESTIMATED ( MAN-HOURS AMOUNT PRE-BID JOB WALK $ 75.00 PRECONSTRUCTION MEETING $ 75.00 8 600.00 $ 60.00 CHECK SHOP DRAWINGS $ 75.00 20 1,500.00 $ 60.00 RFI/FIELD INSPECTIONS $ 75.00 40 3,000.00 $ 60.00 PUNCH LIST $ 75.00 10 750.00 $ 60.00 AS -BUILT $ 75.00 8 600.00 $ 60.00 8 480.00 $ 75.00 SUB TOTALS TOTAL CONSTRUCTION 86 6,450.00 8 480.00 SUPPORT SERVICES - ITEM C 6,930.00 ITEM D - REPRODUCTION COSTS & REIMBURSABLES 1 • NUMBER OF SHEETS TOTAL UNIT SHEETS COST AMOUNT DESCRIPTION 35% 90% 100% BLUE LINE PRINTS -1/2 SIZE 0.60 200.00 BLUE LINE PRINTS - FULL SIZE 1.50 SHALKO VELLUM 200.00 SPECIFICATION (/PAGE) 0.10 SUB TOTALS 400.00 TOTAL REPRODUCTION COSTS & REIMBURSABLES - ITEM D TOTAL A/E FEE (A+B+C+D) r 400.00 55,560.00 • //p/D August 3, 2004 Honorable Mayor and Members of Regular Meeting of the Hermosa Beach City Council August 10, 2004 AWARD PROFESSIONAL SERVICES AGREEMENT FOR CITY TRAFFIC ENGINEERING SERVICES Recommendation: It is recommended that the City Council: 1. Award a Professional Services Agreement to AAE, Inc. for providing City Traffic Engineering Services on a cost-plus basis not to exceed $20,000; 2. Authorize the Mayor to execute and the City Clerk to attest the attached Professional Services Agreement subject to approval by the City Attorney; and 3. Authorize Staff to negotiate an agreement with AAE, Inc. for services in the FY 2005-06. Summary: On August 13, 2002, Council approved entering into an agreement with AAE, Inc. for providing the services of a Traffic Engineering Consultant for FY 02-03. In addition, Council authorized Staff to negotiate with AAE, Inc. for services in FY 03-04. AAE will continue to commit the services of Mr. Raymond Abassi, a registered Traffic Engineer in California with over 20 years of experience, to fulfill the duties of the City's Traffic Engineer. Mr. Abassi is also a certified Professional Traffic Operations Engineer and a registered Civil Engineer in California. He holds a Master's Degree in Transportation. AAE has worked with a number of cities assisting them as city traffic engineer in the resolution of traffic problems involving circulation, control, safety, and residential/commercial impacts. AAE has also conducted traffic studies and recommended mitigation measures for a number of public and private developments. Currently, they provide Transportation/Traffic Engineering Services to cities such as Manhattan Beach, Redondo Beach, El Segundo, Diamond Bar, La Puente, Baldwin Park, Irwindale, Anaheim and Costa Mesa. Staff is very satisfied with AAE's services and therefore recommends award of this contract. 2j • • Fiscal Impact: Funding for these services has been appropriated in the FY 04-05 Budget (001-3104- 4201). Attachment: Professional Services Agreement Respectfully submitted: Richard D. organ, P.E. Director of Public Works/City Engineer Noted for Fiscal Impact: Viki Copeland Finance Director Concur: Steph City Manager r el H:\B95\PWFILES\CCITEMS\traffic engineering services 04-05 8-10-04.doc 2 • • PROFESSIONAL SERVICES AGREEMENT PSA No. 04.003 THIS AGREEMENT, made and entered into this 1st day of July, 2004 at Hermosa Beach, County of Los Angeles, State of California, by and between the CITY OF HERMOSA BEACH, through its duly elected, qualified and acting MAYOR, hereinafter called the CITY, and AAE, Inc., hereinafter called the CONSULTANT. WITNESSETH: That the CONSULTANT for and in consideration of the covenants, conditions, agreements, and stipulations of the CITY herein expressed, does hereby agree to furnish to the CITY professional services and materials, as follows: ARTICLE I - Scope of Work CONSULTANT shall perform all work necessary to complete in a manner satisfactory to CITY the services set forth in the plans and specifications or the scope of work attached as Exhibit A. ARTICLE II - Costs The CITY agrees to pay CONSULTANT for all the work or any part of the work performed under this Agreement at the rates and in the manner established in Exhibit B. Total expenditure made under this contract shall not exceed the sum of $20,000.00. This amount includes all expenses, consisting of all incidental blueprinting, photography, travel, and miscellaneous costs, estimated to be accrued during the life of the contract. It also includes any escalation or inflation factors anticipated. No increase in fees will be allowed during the life of the contract. Any increase in contract amount or scope shall be by express written amendment approved by the CITY and CONSULTANT. The CONSULTANT will be reimbursed for costs incurred in the performance hereof as are allowable under the provisions of Part 1-14 of the Federal Procurement Regulations. ARTICLE III - Method of Payment CONSULTANT shall be reimbursed monthly in arrears based upon the hourly services provided. CONSULTANT shall submit invoices in triplicate and addressed to the CITY, do the Finance Department, 1315 Valley Drive, Hermosa Beach, CA 90254- 3884. ATTACHMENT • • ARTICLE IV - Subcontracting CONSULTANT shall not be permitted to subcontract any portion of this contract without the express written consent of the CITY. ARTICLE V - Completion Date CONSULTANT shall commence work under this agreement upon execution of this agreement and shall complete the work according to the schedule submitted as part of Exhibit "A", however, the CITY's Director of Public Works may extend the completion date as required by the scope of this contract. Any contract time extension shall require the express written consent of the Director of Public Works. ARTICLE VI - Accounting Records CONSULTANT must maintain accounting records and other evidence pertaining to costs incurred. which records and documents shall be kept available at the CONSULTANT's California office during the contract period and thereafter for three years from the date of final payment of Federal funds hereunder. ARTICLE VII - Ownership of Data All data, maps, photographs, and other material collected or prepared under the contract shall become the property of the CITY. ARTICLE VIII - Termination This contract may be terminated at any time for breach and the CITY may terminate unilaterally and without cause upon seven (7) days written notice to the CONSULTANT. All work satisfactorily performed pursuant to the contract and prior to the date of termination may be claimed for reimbursement. ARTICLE IX - Assignability CONSULTANT shall not assign or transfer interest in this contract without the prior written consent of the CITY. ARTICLE X - Amendment It is mutually understood and agreed that no alteration or variation of the terms of this contract, or any subcontract requiring the approval of the CITY, shall be valid unless made in writing, signed by the parties hereto, and approved by all necessary parties. 2 • • ARTICLE XI - Non -Solicitation Clause The CONSULTANT warrants that he or she has not employed or retained any company or persons, other than a bona fide employee working solely for the CONSULTANT, any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the CITY shall have the right to annul this contract without liability, or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. ARTICLE XII - Equal Opportunity Assurance During the performance of this contract, the CONSULTANT agrees as follows: A. The CONSULTANT will not discriminate against any employee or applicant for employment because of race, sex, creed, color or national origin. The CONSULTANT will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, sex, creed, color or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoffs or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The CONSULTANT agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. B. The CONSULTANT will, in all solicitations or advertisements for employees placed by or on behalf of the CONSULTANT, state that all qualified applicants will receive consideration for employment without regard to race, sex, creed, color or national origin. C. The CONSULTANT will permit access to their books, records and accounts by the applicant agency, the State, the Federal Highway Administration and/or the National Highway Traffic Safety Administration for purposes of investigation to ascertain compliance with this nondiscrimination clause. D. In the event of the CONSULTANT's noncompliance with the nondiscrimination clauses of this contract, this contract may be canceled, terminated or suspended in whole or in part. ARTICLE XIII - Clean Air Act During the performance of this Contract, the CONSULTANT agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act of 1970 (42 U.S.C. 1857 et seq.) and the Federal Water Pollution Control Act (33 U.S.C. 1251 et seq.) as amended. 3 • • ARTICLE XIV - Indemnity CONSULTANT agrees to indemnify the CITY, its officers, employees and agents against, and will hold and save each of them harmless from, any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of the negligent acts or intentional tortious acts, errors or omissions of CONSULTANT, its agents, employees, subcontractors, or invitees, provided for herein. CONSULTANT will defend any action or actions filed in connection with any of said claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees incurred in connection herewith. CONSULTANT will promptly pay any judgment rendered against CITY, its officers, agents or employees for any such claims, damages, penalties, obligations or liabilities. In the event CITY, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against CONSULTANT for such damages or other claims arising out of or in connection with the sole negligence of CONSULTANT hereunder, CONSULTANT agrees to pay CITY, its officers, agents, or employees, any and all costs and expenses incurred by CITY, its officers, agents or employees in such action or proceeding, including but not limited to reasonable attorney's fees. ARTICLE XV - Insurance A. Without limiting CONSULTANT'S obligations arising under ARTICLE XIV - Indemnity, CONSULTANT shall not begin work under this Agreement until it obtains policies of insurance required under this section. The insurance shall cover CONSULTANT, its agents, representatives and employees in connection with the performance of work under this Agreement, and shall be maintained throughout the term of this Agreement. Insurance coverage shall be as follows: i. Automobile Liability Insurance with minimum coverages of $500,000 for property damage, $500,000 for injury to one person/single occurrence, and $500,000 for injury to more than one person/single occurrence. ii. Public Liability and Property Damage Insurance, insuring CITY its elected and appointed officers, agents, and employees from claims for damages for personal injury, including death, as well as from claims for property damage which may arise from CONSULTANT'S actions under this Agreement, whether or not done by CONSULTANT or anyone directly or indirectly employed by CONSULTANT. Such insurance shall have a combined single limit of not less than $1,000,000. iii. Worker's Compensation Insurance for all CONSULTANT'S employees to the extent required by the State of California. B. Deductibility Limits for policies referred to in subparagraphs A (i) (ii) and (iii) shall not exceed $5,000 per occurrence. 4 • C. Additional Insured. City, its elected and appointed officers, agents, and employees shall be named as additional insureds on policies referred to in subparagraphs A (i) and (ii). D. Primary Insurance. The insurance required in paragraphs A (i) (ii) and (iv) shall be primary and not excess coverage. E. Evidence of Insurance. Consultant shall furnish CITY, prior to the execution of this Agreement, satisfactory evidence of the insurance required, issued by an insurer authorized to do business in California, and an endorsement to each such policy of insurance evidencing that each carrier is required to give CITY at least 30 days prior written notice of the cancellation of any policy during the effective period of the Agreement. All required insurance policies are subject to approval of the City Attorney. Failure on the part of CONSULTANT to procure or maintain said insurance in full force and effect shall constitute a material breach of this Agreement or procure or renew such insurance, and pay any premiums therefor at CONSULTANT'S expense. ARTICLE XVI - Enforcement of Agreement In the event that legal action is commenced to enforce or declare the rights created under this Agreement, the prevailing party shall be entitled to an award of costs and reasonable attorney's fees in the amount to be determined by the court. ARTICLE XVII - Conflicts of Interest No member of the governing body of the CITY and no other officer, employee, or agent of the CITY who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Agreement; and the CONSULTANT further covenants that in the performance of this Agreement, no person having any such interest shall be employed. ARTICLE XVIII - Independent CONSULTANT The CONSULTANT is and shall at all times remain as to the CITY a wholly independent consultant. Neither the CITY nor any of its agents shall have control over the conduct of the CONSULTANT or any of the CONSULTANT's employees, except as herein set forth. The CONSULTANT shall not at any time or in any manner represent that it or any of its agents or employees are in any manner agents or employees of the CITY. ARTICLE XIX - Entire Agreement of the Parties This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the employment of CONSULTANT by CITY and contains all the covenants and agreements between the parties with respect such employment in any manner whatsoever. Each party to this Agreement 5 • • acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement or amendment hereto shall be effective unless executed in writing and signed by both CITY and CONSULTANT. ARTICLE XX - Governing Law This Agreement shall be governed by and construed in accordance with the laws of the State of California, and all applicable federal statutes and regulations as amended. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF HERMOSA BEACH CONSULTANT MAYOR: Mayor, City of Hermosa Beach AAE, Inc. ATTEST: Elaine Doerfling, City Clerk APPROVED AS TO FORM: City Attorney 6 H:\B95\PWFILES\PSA\04.003 AAE traffic eng 04-05 8-10-04.doc • • EXHIBIT A SCOPE OF WORK AAE, Inc. will perform the following duties and functions related to City traffic engineering, including but not limited to: A. Perform required analyses and develop plans for traffic studies to be undertaken by the City, and make recommendations for in-house or contracted performance. Direct/ coordinate the conduct of studies and review and comment on studies. B. Review Community and Private Development Plans for traffic impact. New developments within the City will be required to have a traffic impact report. As City Traffic Engineer, AAE will coordinate the development of the traffic impact report and review/ comment on the document. C. The City Traffic Engineer will develop an understanding of potential traffic problems and provide mitigation measures for consideration by the City. D. The City Traffic Engineer may participate in City Planning Commission meetings and provide reports of current traffic improvement activities consistent with the City's General Plan. E. The City Traffic Engineer will participate in all of the Public Works Departments meetings and be prepared to discuss traffic related safety issues, and provide recommendations for improvements where applicable. F. The City Traffic Engineer will perform a semi-annual review of traffic conditions within the City, and prepare a report for the Public Works Director as to the conditions and recommendations for improved circulation and safety. G. The City Traffic Engineer will provide leadership for the City Traffic Engineering staff and work with them in established procedures for traffic databank, and for compliance with City traffic issues. H. The City Traffic Engineer will provide for the preparation of traffic control plans for community and private development projects. Review and approve prepared traffic control plans consistent with City requirements. I. The City Traffic Engineer, upon request of the City Attorney, will review pending litigation, research conditions and make comments for the attorney's consideration. • • J. The City Traffic Engineer will perform additional duties as may be delegated by the Public Works Director or City Officials. This could include preparation of PS&E's, construction oversight, and the preparation of Request for Proposals (RFP) pertaining to traffic studies, plans and construction. K. The City Traffic Engineer will be responsible for the capital improvement projects covering signalization, signing, striping, and pavement markings. This includes the coordination, review and approval of plans created by others. L. The City Traffic Engineer will work closely with and coordinate traffic engineering activities with other city departments, as well as, County of Los Angeles, California State Department of Transportation and utilities as required. • • 23)/D V / August 3, 2004 Honorable Mayor and Members of Regular Meeting of The Hermosa Beach City Council August 10, 2004 RECOMMENDATION TO DENY CLAIM Recommendation: It is recommended that City Council deny the following claim and refer it to the City's Liability Claims Administrator: 1. Claimant: Simeoni, Christine Date of Loss: 07-19-04 Date Filed: 08-02-04 Allegation: Vehicle damage A copy of this claim is on file in the City Clerk's office. Respectfully Submitted, Concur: Mic�h(ael A. Earl, 'rector Stephen R. Burrel Personnel & Risk Management City Manager 2k L • 1 0 I. BEACH r•wi O� .'*' CITY OF HERMOSA • CLAIM REPORTING FORM FOR ALL PERSONS OR PROPERTY FILE WITH: City Clerk's Office City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 RESERVE FOR FILING STAMP . DEPT. NO. V.7RECEIV2b '. . (L I_ • AUG 0 2 2004 r----1 P 7Ct.5AX ��� CITY 9F11it?foSABEaCH ; ...\..i. O 4 F/ INSTRUCTIONS 1. Claims for death, injury to person or to personal property must be filed not later than six, oaths after the. occurrcr cc. (Gov. Code Sec. 911.2) 2. Claims for damages to real property must be filed not later than 1 year after the occurrence. (Gov. Code Sec. 911.2) 3. Read entire claim form before filing. 4. See page 2 for diagram upon which to locate place of accident. 5. This claim form must be signed on page 2 at bottom. 6. Attach separate sheets, if necessary, to give full details. Name of Claimant Date Of Birth O . Vol ) Home Address Of Claimant lLt3 L,..ome r re -ergo Qii-cbS2 Occupation of Claimant ow e Business Address of Claimant Home Telephone tuber Give address and telephone number to which you desire notices or communications to be sent regarding this claim. li ,. , Business Telephone Number .oto 1 -- . of 1 (1� 'Ct�s n'- 6?. Claimant's Social Security No. i►1 Date o amage/Loss/Injury • '41 t Ci�� gyre? Time A.M. Place Dama a/Loess' 9 /Injury iob ' 4' ' How did damage/loss/injury rse&16N- • occur? (Be specific) .01. C & me& j - flnh 0p ,Awwel '� (4 �- Aqb' nc Report No. t nl A 1 _ tAt Were Police at scene? Yes No Were Paramedics at scene? Yes • No What particular act or omission do you claim caused the damage/loss/injury. \J.} S - ♦ ).,� 1 ..T,/ ,v__ .. L. ►i •( • 1 . \ I k_ .I, i\ r , . • Name tiC ._ of City 4,- llt. r%•, I re. r l�iy Gari % ►SAP emplo "le(s) causing the damage/loss/injury: , r I ._w 4.� ♦ .....• r i `.r tik. a L` . LA. ', .. A ,tAL ♦♦ /1: ,ill 1 clk J , C r41,-- The amJf claimed, a 41 the date o(,presentation of this claim, is computed as folio : (pease attach esti ates/receipts) PI PARE REMEMBER TO SIGN CLAIM FORM ciaimfrm.doc CG • ' Damages incurred to date (exact): Expenses for medical and hospital care Loss of earnings $ Special damages for $ General damages $ Total damages incurred to date TkiwziNNrt Estimated expenses for medical and hospital care Future expenses for medical and hospital care Future loss of earnings $ Other prospective special damages $ Prospective general damages Total estimate prospective damages WITNESSES to DAMAGE or INJURY: LIST ALL PERSONS Name Name Name Address Address Address and addresses of persons known to have inf" rmation: drw-1.�rh J Phone Phone Phone DOCTORS and HOSPITALS: Hospital Doctor Doctor Address Address Address Date Hospitalized Date of Treatment Date of Treatment READ CAREFULLY when you first saw City vehicle; location of City vehicle at time of accident by "A-1" and location of yourself or your vehicle at the time of the accident by "B-1" and the point of impact by X. NOTE: If diagrams below do not fit the situation, attach hereto a proper diagram signed by claimant. For all accident claims place on following diagram names of streets, including North, East, South, and West; indicate place of accident by "X" and showing house number or distances to street corners. If City vehicle was involved, designate by letter "A" location of City vehicle when you first saw it, and by "B" location of yourself or your vehicle CURB _./ SIDEWALK. PARKWAY SIDEWALK Lb'rr' A. 1% -:v4 - Signature of claimant or person filing on his behalf givin" relationship to Claimant: Typed Name: PLEASE REMEMBER TO SIGN CLAIM FORM Date: )3-) claimfrm.doc TIRE 'CO.. - AMERICA'S LARGEST INDEPENDENT TIRE COMPANY Financing Available See store for details DATE: 6426388 LAYAWAY ACCT *1042012729 07-20-2004 TIME: 4:17 PM CUSTOMER INFORMATION VEHICLE INFORMATION STORE LOCATION CHRISTINE 'SIMEONI 16.10LOMADR HERMOSA BCH 310-798-0402 CODE CC 28000 NRM--_ --. WARRANTY: 80017 NRM 80075 NRM 80224 NRM 80219 NRM. 80402 NRM QTY SIZE CA 90254 2004 HONDA = ` CIVIC CPE/SDN VP/DX MILEAGE: 300 TORQUE SPECS: 80 LBS DESCRIPTION CAL ` 05 22910 S HAWTHORNE BLVD TORRANCE CA 90505 PHONE: 310-378-3237 240 LUIS VILLARREAL WORK ORDER4 F.E.T. PRICE AMOUNT 1 185 1 70/ 14 DUNLOP SP2OFE .00 87.00 87. WORKMANSHIP/MATERIALS-LIFETIME ROAD HAZARD -FREE REPLACEMENT '..~ FOR FREE REPLACEMENT .00 13.00 4 CERTIFICATES 1 STATE REQUIRED 1 WASTE TIRE DISPOSAL 4 FREE FLAT REPAIRS, 4 LIFETIME BALANCING & ENVIRONMENTAL FEE FEE:. AIR CHECKS & ROTATIONS RUBBER VALVE • . 00 1.00 . 00 2.00 . 00 .00 . 00 .00 ........:. AMERICA'S TIRE CO. LF LR WORK ORDER ❑ Air Check ❑ Return Tires ❑ Change Snows ❑ Repair ❑ Rotation ❑ Rebalance ❑ Wheel Lock Key RF S Installed / Pretorque Torqued by: Ft Lbs. Bay Coordinator: Comments• SUBTOTAL: TAX: TOTAL: LAYAWAY REFUND: TENDERED: us ► mer Signature Cardholder acknowledges receipt of goo• s and/or services in the amount of the Total shown hereon and agrees to perform the obligations set forth in the Cardholder's agreement with the issuer. tires.corn 1. 2. 142.1 7.: 149.: 149.: 149.: • Tuesday, August 3, 2004 62,474- % 62 53 3//v/a/ Honorable Mayor and Members of Regular meeting of The Hermosa Beach City Council August 10, 2004 ADOPTION OF A RESOLUTION APPROVING THE IMPLEMENTATION OF A FORMALIZED FIRE APPARATUS AND EQUIPMENT LOAN AGREEMENT RECOMMENDATION Staff recommends that council: 1. Adopt the attached resolution approving the implementation of a formalized loan agreement between the cities of Redondo Beach, Hermosa Beach, Manhattan each and El Segundo Fire Departments BACKGROUND The City of Hermosa Beach has identified that the Fire Department does not currently have in place a formalized procedure for temporarily loaning reserve fire apparatus and/or equipment to other South Bay Fire Departments in cases where front line equipment have experienced operational failures. Respect ly submitted, ell �ngley Concur: Step City Manager 21 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING THE IMPLEMENTAION OF A FORMALIZED FIRE APPARATUS AND EQUIPMENT LOAN AGREEMENT BETWEEN THE CITIES OF REDONDO BEACH, HERMOSA BEACH, MANHATTAN BEACH AND EL SEGUNDO FIRE DEPARTMENTS WHEREAS, the City of Hermosa Beach has identified that the Fire Department does not currently have in place a formalized procedure for temporarily loaning reserve fire apparatus and/or equipment to other South Bay Fire Departments in cases where front line equipment have experienced operational failures; and WHEREAS, the Operations Section of the South Bay Fire Chiefs' Association has developed a Loan Agreement that meets each South Bay Fire Department's needs should the temporary loaning of equipment be necessary; and WHEREAS, approval of the Apparatus & Equipment Loan Agreement will enable the Fire Department the ability to request and utilize reserve equipment from a neighboring agency without having to execute a formal agreement for temporary or one-time use, thereby providing more timely access to the desired equipment needed. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The mayor is authorized to execute and implement the Apparatus and Equipment and Loan Agreement as recommended by the Fire Chief and members of the South Bay Fire Chief's Association. SECTION 2. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions. PASSED, APPROVED and ADOPTED this 10th day of August, 2004. PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: City Clerk City Attorney FIRE DEPARTMENT MUTUAL APPARATUS AND EQUIPMENT LOAN AGREEMENT This Agreement is. entered into on June 1, 2004 between the cities of El Segundo, Hermosa Beach, Manhattan Beach and Redondo Beach (hereinafter individually "Party" and collectively, the "Parties") each of which is a municipal corporation and a general law or (in the case Redondo Beach) a charter City formed under the provisions of the Constitution of the State of California. RECITALS A. Each of the Parties provides fire suppression services to its residents and maintains an inventory of equipment for the purposes of doing so. B. From time to time an agency may have essential apparatus and equipment which requires repair or maintenance and thus have equipment temporarily unavailable for deployment. C. Other Parties ("Lending Party") may have equipment which is redundant or otherwise unnecessary for immediate deployment in their own jurisdiction, which could, at the sole discretion of such a party's fire chief, be made available for loan to a Party in need ("Borrowing Party"). D. The purpose of this Agreement is to facilitate such a loan arrangement between Parties hereto. AGREEMENT 1. Definitions. Unless the contrary is stated or clearly appears from the context, the following definitions govern the construction of the words and phrases used in this Agreement: "Borrower" means a Party using or possessing apparatus and/or equipment from a Lender. "Lender" means a Party lending apparatus and/or equipment to a Borrower. 2. Loan of Equipment. With the consent of the Lender's fire chief any Party may lend to any other Party fire suppression equipment pursuant to the terms and conditions of this Agreement and such other terms and conditions, not inconsistent with this Agreement as the Lender's fire chief deems appropriate. In the event that the Lender experiences emergency conditions necessitating return of loaned apparatus and/or equipment, both parties will work to return the apparatus/equipment and to secure an acceptable replacement for the Borrower from one of the other Parties. 1 C04-65 3. Orientation/Training. If the Apparatus and/or equipment are the same as that used and possessed by the Borrower, the Lender will provide an orientation of unique characteristics to a trainer from the Borrower to enable safe operation of the loaned apparatus or equipment. If the Borrower does not use the same type of apparatus or equipment, the Borrower will supply a trainer to be trained in the safe use of the equipment by the Lender's representative. In any case the Borrower's trainer is responsible and must ensure that Borrower's personnel are trained in the proper and safe operation of the loaned apparatus or equipment. 4. Care and Condition of Apparatus/Equipment: The Borrower must ensure at its expense that the apparatus/equipment is routinely maintained and returned to the Lender in the same or better condition that it was received in. s . Term of Agreement. This Agreement is effective on the date signed by all parties for a term of three (3) calendar years and may be mutually renewed every three (3) years thereafter unless terminated pursuant to the terms of this agreement. In each renewal and not less than sixty (60) days prior to the date of expiration, all parties shall meet to discuss Agreement updates and necessary content modifications. 6. Termination. Any Party may terminate its participation in this Agreement at any time with twenty-four (24) hour written notice to all other Parties. Provided, however, that no Party may terminate this Agreement while it is either a Borrower or Lender. 7. Indemnification. A. Each Party releases every other Party to this Agreement from all liability to itself, its officials, officers, employees, agents, and volunteers (collectively, "Party"), for any claims, damage, or demands for personal injury, death, or property damage, arising from or related to this Agreement. Each Party bears sole responsibility for any loss with the following exception: any Borrower agrees to indemnify and hold the Lender harmless from and against any claim, action, damages, costs (including, without limitation, attorney's fees), injuries, or liability, arising out of the Borrower's use or possession of the apparatus or equipment. Should the Lender be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of Borrower's use or possession of Lender's apparatus or equipment, Borrower will defend Lender (at Lender's request and with counsel satisfactory to Lender) and will indemnify Lender for any judgment rendered against it or any sums paid out in settlement or otherwise. B. It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement. C. The requirements as to the types and limits of insurance coverage to be 2 C04-65 maintained by the Parties are not intended to, and will not, in any manner limit or qualify the liabilities and obligations otherwise assumed by the Parties pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. 8. Insurance. Any Borrower must have liability insurance with an insurance company admitted to do business in California with policy limits of not less than $2,000,000. The Lender must be named as additional insured on said policy and be entitled to at least thirty days advance written notice of the cancellation of said policy. The Borrower must provide written proof of insurance before delivery of any equipment to be borrowed. With the consent of the Lender, the Borrower may substitute self- insurance for the policy requirements of this section. 9. Modification: This Agreement constitutes the entire agreement between the Parties and supersedes any other agreements, oral or written. No promises, other than those included in this Agreement, shall be valid. This Agreement may be modified only by a written agreement executed by all the Parties. 10 . Assignment. The Parties understand that their status as public entities are primary inducements for each to enter into this Agreement. For this reason, the Parties agree that they will not assign or transfer any portion of or interest in this Agreement. Any attempt to assign or transfer any portion of this Agreement will be void. 11. Notices. All notices required by this Agreement must be in writing and given to the Parties at the following addresses: CITY OF EL SEGUNDO: El Segundo Fire Department 314 Main Street El Segundo, CA 90245 CITY OF MANHATTAN BEACH: City Clerk 1400 Highland Ave. Manhattan Beach, CA 90266 CITY OF REDONDO BEACH: Redondo Beach Fire Department 401 So. Broadway Redondo Beach, CA 90277 CITY OF HERMOSA BEACH: Hermosa Beach Fire Department 540 Pier Avenue Hermosa Beach, CA 90254 12. California Law. This Agreement shall be construed in accordance with the laws of the State of California. Any action commenced about this Agreement shall be filed in the appropriate branch of the Los Angeles County Municipal or Superior Court. 13. Interpretation. This Agreement shall be interpreted as though prepared by all Parties. 3 C04-65 14 . Preservation of Agreement. Should any provision of this Agreement be found invalid or unenforceable, the decision shall affect only the provision interpreted, and all remaining provisions shall remain enforceable. 15 . Entire Agreement. This Agreement supersedes any and all other agreements, either oral or in writing, between the Parties with respect to the subject matter herein. Each Party to this Agreement acknowledges that representations by any Party not embodied herein, and any other agreements, statements, or promises concerning the subject matter of this Agreement, not contained in this Agreement, are not valid and binding. Any modification of this Agreement will be effective only if it is in writing signed by the Parties. Any issue with respect to the interpretation or construction of this Agreement is to be resolved without resorting to the presumption that ambiguities should be construed against the drafter. 16. Facsimile signatures. The Parties agree that agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by facsimile transmission. Such facsimile signature will be treated in all respects as having the same effect as an original signature. 17. Counterparts. This Agreement may be executed in any number or counterparts, each of which will be an original, but all of which together will constitute one instrument executed on the same date. 4 C04-65 IN WITNESS THEREOF, the parties hereto have executed this Agreement on the day and year first shown above. CITY OF EL SEGUNDO Kelly Mc Mayor ATTEST: Cathy D Deputy City Clerk APPROVED AS TO FORM: Mark D. Hensley, City Attorney, B c) Karl H. erger Assistant City Attorney CITY OF REDONDO BEACH Mayor.. AlLEST: Sandy Forre City Clerk APPROVED AS TO FORM: Jerry Goddard, City • orney CITY OF MANHATTAN BEACH Geoff Dolan City Manager ATTEST: Liza Tamura City Clerk APPROVED AS TO FORM: Robert V. Wadden, Jr., City Attorney CITY OF HERMOSA BEACH a General Law City Art Yoon Mayor ATTEST: Elaine Deorfling City Clerk APPROVED AS TO FORM: Michael Jenkins, City Attorney By: By: 5 (04-65 RESOLUTION N.O. CC -0407-75 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDONDO BEACH, CALIFORNIA, APPROVING THE IMPLEMENTATION OF A FORMALIZED FIRE APPARATUS AND EQUIPMENT LOAN AGREEMENT BETWEEN. THE CITIES OF REDONDO BEACH, HERMOSA BEACH, MANHATTAN BEACH AND EL SEGUNDO FIRE DEPARTMENTS. WHEREAS, the City of Redondo Beach has identified that the Fire Department does not currently have in place a formalized procedure for temporarily loaning reserve fire apparatus and/or equipment to other South Bay Fire Departments in cases where front line equipment have experienced operational failures; and WHEREAS, the Operations Section of the South Bay Fire Chiefs' Association has developed a Loan Agreement that meets each South Bay Fire Department's needs should the temporary loaning of equipment be necessary; and WHEREAS, approval of the Apparatus & Equipment Loan Agreement will enable the Fire Department the ability to request and utilize reserve equipment from a neighboring agency without having to execute a formal agreement for temporary or one- time use, thereby providing more timely access to the desired equipment needed. NOW, THEREFORE, THE CITY COUNCIL OF,1-I:lc:CITY OF., FiEDONDO BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The Mayor is authorized to execute and implement the Apparatus. and Equipment and Loan Agreement as recommended by the Fire Chief and members of the South Bay Fire Chiefs' Association. SECTION 2. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions. RESOLUTION NO. CC -0407-75 FIRE APPARATUS & EQUIPMENT LOAN AGREEMENT PAGE NO. 1 PASSED, APPROVED AND ADOPTED this 20th day of July, 2004. ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES CITY OF REDONDO BEACH SS I, Sandy Forrest, City Clerk of the City of Redondo Beach, California, do hereby certify that the foregoing Resolution No. CC -0407-75 was duly passed, approved and adopted by the City Council of the City of Redondo Beach, California, at a regular meeting of said City Council held on the 20thday of July, 2004, by the following roll call vote: AYES: Bisignano, Cagle, Szerlip, Schmalz, Parsons NOES: None ABSENT: None • ABSTAIN: None Sandy For, City Clerk RESOLUTION NO. CC -0407-75 FIRE APPARATUS & EQUIPMENT LOAN AGREEMENT PAGE NO. 2 APPROVED AS.TFORM: omey • Tuesday, August 3, 2004 Honorable Mayor and Members of Regularmeeting of The Hermosa Beach City Council August 10, 2004 FIRE DEPARTMENT INTERIOR PAINTING BID AWARD RECOMMENDATION Staff recommends that council: 1. Authorize the bid award for the interior painting of the fire station to Painting and Decor LTD. 2. Re -appropriate $8,570.00 from the 2003/2004 budget to the 2004/2005 budget. BACKGROUND The fire department crew's living quarters and apparatus bay interior walls, doors, and ceilings require painting. The city budgeted monies during the fiscal year 2003/2004 from Fire Protection Fund for fire station renovation, which included the painting the fire station interior at, $7,500.00, and exterior at $10,000.00. The painting of the exterior of the fire station has been reevaluated and will not occur. A power -wash of the fire station exterior by the Public Works Department will be substituted. The City of Hermosa Beach solicited sealed bids from qualified vendors for painting the station interior surfaces. Six vendors submitted sealed bids. Painting and Decor Limited, Orange, California, submitted the lowest bid of $8,570.00. FISCAL IMPACT Total funds required for painting the fire station, $17,500.00,have been appropriated in account #180-8610-4201 for the fiscal year 2003/2004. The total cost for required fire station painting is $8,570.00. Respect lly submitted, Concur: Noted for Fiscal Impact: Viki Copeland Finance Director 2m • • Pai:ntingand Ocor, Ximited P. 0. Box 5926 - Orange, California 92863 Lic. #709862 Office (949) 888-2565 Fax (949) 888-2566 July 20, 2004 City Of Hermosa Beach 1315 Valley Drive Hermosa Beach, Ca. 90254 Re: Proposal for the Interior Painting of Hermosa Beach Fire Station We hereby submit the following as a bid for interior painting of the Hermosa Beach Fire Station as per job walk and documentation of July 16, 2004. Total price $ 8,570.00 Contractor shall fumish all labor, materials and equipment necessary to complete all painting. Total job is to be performed in a neat and satisfactory manner and in accordance with the highest building standards. - Respec Ily submitted b Henry er Project Estimator • • CITY OF HERMOSA BEACH — BID OPENING LOG SHEET Project Name:06-12.tizZ -11Aut;,(3, Date: Bidder's Name 1) 44ult.)L- &UA 2) 3) 5) -p -P o_o ("0,L.,„kOs 6) ez-Yuc..ela-51-3 Attest: Page of / Antount of Bid 13 199. as as It) 1619, cv Of Quo ie City Clerk - 1315 Val y DrveH I (0 `? Oo . / rmosa Beach, CA 90254 • Mayor and Members of the City Council • August 4, 2004 City Council Meeting August 10, 2004 ORDINANCE NO. 04-1242 - "AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, ADOPTING BY REFERENCE PART 2 OF TITLE 24 OF THE CALIFORNIA CODE OF REGULATIONS WITH UPDATED STRUCTURAL AMENDMENTS, COMPRISING THE 2001 CALIFORNIA BUILDING CODE; PART 3 OF TITLE 24 OF THE CALIFORNIA CODE OF REGULATIONS, COMPRISING THE 2001 CALIFORNIA ELECTRICAL CODE; PART 4 OF TITLE 24 OF THE CALIFORNIA CODE OF REGULATIONS, COMPRISING THE 2001 CALIFORNIA MECHANICAL CODE; PART 5 OF TITLE 24 OF THE CALIFORNIA CODE OF REGULATIONS, COMPRISING THE 2001 CALIFORNIA PLUMBING CODE; PART 9 OF TITLE 24 OF THE CALIFORNIA CODE OF REGULATIONS, COMPRISING THE 2001 CALIFORNIA FIRE CODE; PART 10 OF TITLE 24 OF. THE CALIFORNIA CODE OF REGULATIONS, COMPRISING THE 2001 CALIFORNIA CODE FOR BUILDING CONSERVATION; THE 1997 EDITION OF THE UNIFORM HOUSING CODE; AND THE 1997 EDITION OF THE UNIFORM CODE FOR THE ABATEMENT OF DANGEROUS BUILDINGS; AMENDING SAID CODES; AND AMENDING TITLE 15 OF THE HERMOSA BEACH MUNICIPAL CODE ." Submitted for adoption and waiver of full reading is Ordinance No. 04-1242, relating to the above subject. At the meeting of July 27, 2004, the ordinance was presented to the City Council for consideration and introduced by the following vote: Noted: Stephe . = AYES: NOES: ABSENT: ABSTAIN: urrell, Keegan, Reviczky, Tucker, Mayor Yoon None Edgerton None ty Manager Elaine Doerfling, City Clerk 3a ORDINANCE NO. 04-1242 AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, ADOPTING BY REFERENCE PART 2 OF TITLE 24 OF THE CALIFORNIA CODE OF REGULATIONS WITH UPDATED STRUCTURAL AMENDMENTS, COMPRISING THE 2001 CALIFORNIA BUILDING CODE; PART 3 OF TITLE 24 OF THE CALIFORNIA CODE OF REGULATIONS, COMPRISING THE 2001 CALIFORNIA ELECTRICAL CODE; PART 4 OF TITLE 24 OF THE CALIFORNIA CODE OF REGULATIONS, COMPRISING THE 2001 CALIFORNIA MECHANICAL CODE; PART 5 OF TITLE 24 OF THE CALIFORNIA CODE OF REGULATIONS, COMPRISING THE 2001 CALIFORNIA PLUMBING CODE; PART 9 OF TITLE 24 OF THE CALIFORNIA CODE OF REGULATIONS, COMPRISING THE 2001 CALIFORNIA FIRE CODE; PART 10 OF TITLE 24 OF TILE CALIFORNIA CODE OF REGULATIONS, COMPRISING THE 2001 CALIFORNIA CODE FOR BUILDING CONSERVATION; THE 1997 EDITION OF THE UNIFORM HOUSING CODE; AND THE 1997 EDITION OF THE UNIFORM CODE FOR THE ABATEMENT OF DANGEROUS BUILDINGS; AMENDING SAID CODES; AND AMENDING TITLE 15 OF THE HERMOSA BEACH MUNICIPAL CODE. WHEREAS, the State of California has adopted the California Building Standard Codes that must in turn be adopted or utilized by each city or county; WHEREAS, the State Building Standards Commission has recently adopted new updated structural standards to provide a uniform level of public safety throughout the State; WHEREAS, recent major earthquakes have revealed shortcomings in current building standards; WHEREAS, current published standards do not include new advancements in seismic design; WHEREAS, the proposed standards will reduce loss of life and economic hardship after a major earthquake; WHEREAS, the standard four year code adoption cycle may be extended due to the proposed adoption of new model codes (NFPA 5000 or 2003 IBC) and the delay will cause the current California Building Code to be out of step in its reference standards and engineering principles with the most current model building codes; -1- • WHEREAS, this project will not have a significant effect on the environment, and is therefore exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 15061 (b)(3) of the CEQA Guidelines. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. Section 15.04.010 of Title 15, the California Building Code, 2001 Edition (Part 2 of Title 24 of the California Code of Regulations), as amended on July 18, 2003 and March 18, 2004, incorporating structural updates and amending the Uniform Building Code, 1997 Edition, published by the International Conference of Building Officials, including appendices, excepting Chapters 3, Division III and IV, 4, Division II, 11, 13, 21, 23, and 31 of said appendices, is hereby adopted by reference and made a part of this chapter as though set forth in this chapter in full. Said code shall comprise the Building Code of the City of Hermosa Beach. A copy of the Building Code shall be maintained in the office of the City Clerk, and shall be made available for public inspection while the Code is in force. Whenever the word "jurisdiction" appears in said code, it shall mean and refer to the City of Hermosa Beach. Whenever the term "building official" appears in said code, it shall mean and refer to the Director of Community Development of the City of Hermosa Beach. SECTION 2. All inconsistencies between the Building Code, Electrical Code, Mechanical Code, Plumbing Code, and Fire Code, as adopted by this Ordinance, and the 2001 edition of the California Building Code, Electrical Code, Mechanical Code, Plumbing Code, and Fire Code, as set forth in Parts 2, 3, 4, 5 and 9, respectively, of Title 24 of the California Code of Regulations, are changes, modifications, amendments, additions or deletions thereto authorized by California Health and Safety Sections 17958.5 and 17958.7. SECTION 3. To the extent the provisions of this Ordinance are substantially the same as previous provisions of the Hermosa Beach Municipal Code, these provisions shall be construed as continuations of those provisions and not as new enactments. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 SECTION 4. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance or any part hereof or exhibit hereto is for any reason held to be invalid, such invalidity shall not affect the validity of the remaining portions of this Ordinance or any part thereof or exhibit thereto. The City Council of the City of Hermosa Beach hereby declares. that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases be declared invalid. SECTION 5. The City Council does hereby designate the City Attorney to prepare a summary of this ordinance to be published pursuant to Government Code Section 36933(c)(1) in lieu of the full text of said ordinance. That prior to the expiration of fifteen (15) days after the date of its adoption, the City Clerk shall cause the summary to be published in the Easy Reader, a weekly newspaper of general circulation, published and circulated in the City of Hermosa Beach. SECTION 6. The City Clerk shall certify to the passage and adoption of this ordinance; shall enter the same in the book of original ordinances of said city; shall make minutes of the passage and adoption thereof in the records of the proceedings of the City Council at which the same is passed and adopted. SECTION 7. State law requires that localities adopt the California Building Standards Code and modifications thereto that comport with state law and contain those modifications necessitated by unique topographic, geologic and climatic conditions. In the absence of immediate effectiveness, the provisions of the Building, Electrical, Mechanical, Plumbing and Fire Codes unique to the City's special circumstances will not be in place and this will have a detrimental effect on the public, health, safety and welfare. The modification to the Codes contain vital provisions regarding administrative procedures, roofing materials, sprinkling requirements, and other similar matters necessitated by the City's exposure to Santa Ana winds and its limited rainfall in summer and fall months. For these reasons, the public health, safety and welfare require that this ordinance take effect immediately. -3- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 SECTION 8. This ordinance shall become effective and be in full force and effect from and after thirty (30) days of its final passage and adoption. SECTION 9. Prior to the expiration of fifteen (15) days after the date of its adoption, the City Clerk shall cause the summary to be published in the Easy Reader, a weekly newspaper of general circulation, published and circulated in the City of Hermosa Beach. SECTION 10. The City Clerk shall certify to the passage and adoption of this ordinance, shall enter the same in the book of original ordinances of said city; shall make minutes of the passage and adoption thereof in the records of the proceedings of the City Council at which the same is passed and adopted. vote: PASSED, APPROVED and ADOPTED this 27th day of July, 2004, by the following AYES: Keegan, Reviczky, Tucker, Mayor Yoon NOES: None ABSENT: Edgerton ABSTAIN: None PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: City Clerk City Attorney -4- Honorable Mayor and Members of the Hermosa Beach City Council 7// 0/0 July 26, '2004 Regular Meeting August 10, 2004 SUBJECT: CONGESTION MANAGEMENT PROGRAM (CMP) FY 03-04 - ADOPTION OF THE ATTACHED RESOLUTION CERTIFYING COMPLIANCE WITH THE CONGESTION MANAGEMENT PROGRAM (CMP), PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTION 65089 Recommendation: Adopt the attached Resolution certifying compliance with Congestion Management Program. Background: Proposition 111 requires that each city adopt and implement a Transportation Demand Management Plan. As a result, cities must provide annual documentation that they are in compliance with the State mandated CMP program which provides a link between development, transportation and air quality through trip reduction and transportation measures. Analysis: Using the mathematical formulas provided by the Metropolitan Transportation Authority, staff has prepared the attached Local Implementation Report (LIR), which indicates that the City is in compliance with State requirements. After subtracting "debits" resulting from development in fiscal year 03-04, a total of 7,750 "credits" remain. Thus, at this time no transportation or traffic improvement measures are required under the Congestion Management Program. Sol Blumenfeld, Community De CONCUR 'rector lopment Department Stephen City Manager Attachments: 1. Resolution 2. Local Implementation Report \\Hermosa\voll\B95\CD\CMP\cmp04repoit.doc 5a 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 CITY COUNCIL RESOLUTION 04- A RESOLUTION OF THE CITY OF HERMOSA BEACH, CALIFORNIA FINDING THE CITY TO BE IN CONFORMANCE WITH THE CONGESTION MANAGEMENT PROGRAM (CMP) AND ADOPTING THE CMP LOCAL IMPLEMENTATION REPORT, IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 65089 Whereas, the City Council held a public hearing on August 10, 2004 to consider oral and written testimony and made the following factual Findings: 1. The Los Angeles County Metropolitan Transportation Authority (MTA), acting as the Congestion Management Program Agency for Los Angeles County adopted the Congestion Management Program in 2002. 2. The adopted CMP requires that MTA annually determine that the County and cities within the County are conforming to all CMP requirements. 3. The adopted CMP requires submittal to the MTA of the CMP Local 'Implementation Report. NOW, THEREFORE THE CITY OF HERMOSA BEACH CITY COUNCIL DOES HEREBY RESOLVE THE FOLLOWING: SECTION 1. The City has taken all of the actions listed below and is in conformance with all applicable requirements of the 2002 CMP as amended: 1. The City has prepared traffic counts for the planning period and calculated levels of service for selected arterial intersections, consistent with the requirements identified in the CMP Highway and Roadway System Chapter. 2. The City has adopted and continues to implement a,Transportation Demand Management Ordinance, consistent with the minimum requirements identified in the CMP Transportation Demand Management Chapter. 3. The City has locally adopted and continues to implement a land use analysis program, consistent with the minimum requirements identified in the CMP Land Use Analysis Program Chapter. 4. The City has adopted a Local Implementation Report, attached hereto and made a part hereof consistent with the requirements identified in the CMP. This report balances traffic congestion impacts due to growth within the City with transportation 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 's • improvements, and demonstrates that the City is meeting its responsibilities under the County Deficiency Plan. SECTION 2. The City Clerk shall certify to the adoption of this Resolution and shall forward a copy of this Resolution to the Los Angeles County Metropolitan Transportation Authority. PASSED, APPROVED AND ADOPTED this 10th day of August, 2004. President of the City Council and Mayor of the City of Hermosa Beach, California. ATTEST: CITY CLERK CITY ATTORNEY 3 Hermosa Beach Date Prepared: 2004 CMP Local Implementation Report Report Period: JUNE 1, 2003- MAY 31, 2004 Contact: Ken Robertson Phone Number: 310 318-0240 26 -Jul -04 CONGESTION MANAGEMENT PROGRAM FOR LOS ANGELES COUNTY 2003 DEFICIENCY PLAN STATUS SUMMARY 1. Total Current Congestion Mitigation Goal [from Section I] ... ... (671) Exempted Dwelling Units 0 Exempted Non-residential sq. ft. (in 1,000s) 0 2. Transportation Improvements Credit Claims [from Section II] 0 Land Use Strategy Claims 0 Capital Improvement Claims 0 Transit Claims 0 TDM Claims 0 Total Strategies Claimed 0 10,141 Subtotal Current Credit (Goal) ... 671 3. Carryover Credit from Last Year's (2003) Local Implementation Report ... 8,421 Net Deficiency Plan Credit Balance: 7,750 Section I, Page 1 Hermosa Beach Date Prepared: 2004 CMP Local Implementation Report Report Period: JUNE 1, 2003 - MAY 31, 2004 SECTION I - NEW DEVELOPMENT ACTIVITY REPORT 26 -Jul -04 PART 1: NEW DEVELOPMENT ACTIVITY RESIDENTIAL DEVELOPMENT ACTIVITY Category Dwelling Units Debit Value/DU Debits Single Family Residential 50.00 x 6.80 = 340 Multi -Family Residential 8.00 x 4.76 = 38 Group Quarters 0.00 x 1.98 = 0 COMMERCIAL DEVELOPMENT ACTIVITY Category 1000 Gross Square Feet Debit Value/1000SF Debits Commercial (less than 300,000 sq.ft.) 28.00 x 22.23 = 622 Commercial (300,000 sq.ft. or more) 0.00 x 17.80 = 0 Freestanding Eating & Drinking 0.00 x 66.99 = 0 NON -RETAIL DEVELOPMENT ACTIVITY Category 1000 Gross Square Feet Debit Value/1000SF Debits Lodging 0.00 x 7.21 = 0 Industrial 0.00 x 6.08 = 0 Office (less than 50,000 sq.ft.) 0.00 x 16.16 = 0 Office (50,000-299,999 sq.ft.) 0.00 x 10.50 = 0 Office (300,000 sq.ft. or more) 0.00 x 7.35 = 0 Medical 0.00 x 16.90 = 0 Govemment 0.00 x 20.95 = 0 Institutional/Educational 0.00 x 7.68 = 0 University 0.00 x 1.66 = 0 OTHER DEVELOPMENT ACTIVITY Description (Attach additional sheets if necessary) Daily Trips 0 Debit Value/Trip Debits ENTER IF APPLICABLE 0.00 x 0.71 = 0 ENTER IF APPLICABLE 0.00 x 0.71 = 0 Subtotal New Development Activity = 1,001 Adjustments (Optional) - Complete Part 2 0 = 330 Total Current Congestion Mitigation Goal (Points) = (671) Section I, Page 2 5 Hermosa Beach Date Prepared: 26-JuI-04 2004 CMP Local Implementation Report Report Period: JUNE 1, 2003 - MAY 31, 2004 SECTION I - NEW DEVELOPMENT ACTIVITY REPORT (Continued) "Enter." "0" Enter information where it sa s If not a • • Iicable, enter so it will total. PART 2: NEW DEVELOPMENT ADJUSTMENTS IMPORTANT: Adjustments may be claimed only for 1) development permits that were both issued and revoked, expired or withdrawn during the reporting period, and 2) demolition of any structure within the reporting period. RESIDENTIAL DEVELOPMENT ADJUSTMENTS Category Dwelling Units Adjustment Value/DU Subtotal Single Family Residential 43.00 x 6.80 = 292 Multi -Family Residential 8.00 x 4.76 = 38 Group Quarters 0.00 x 1.98 . = 0. COMMERCIAL DEVELOPMENT ADJUSTMENTS Category 1000 Gross Square Feet Adjustment Value/1000SF Subtotal Commercial (less than 300,000 sq.ft.) 0.00 x 22.23 = 0 Commercial (300,000 sq.ft. or more) 0.00 x 17.80 = 0 Freestanding Eating & Drinking 0.00 x 66.99 = 0 NON -RETAIL DEVELOPMENT ADJUSTMENTS Category 1000 Gross Square Feet Adjustment Value/1000SF Subtotal Lodging 0.00 x 7.21 = 0 Industrial 0.00 x 6.08 = 0 Office (less than 50,000 sq.ft.) 0.00 x 16.16 = 0 Office (50,000-299,999 sq.ft.) 0.00 x 10.50 = 0 Office (300,000 sq.ft. or more) 0.00 x 7.35 = 0 Medical 0.00 x 16.90 = 0 Govemment 0.00 x 20.95 = 0 Institutional/Educational 0.00 x 7.68 = 0 University 0.00 x 1.66 = 0 OTHER DEVELOPMENT ADJUSTMENTS Description (Attach additional sheets if necessary) Daily Trips 0 Adjustment Value/Trip Subtotal ENTER HERE IF APPLICABLE 0.00 x 0.71 = 0 ENTER HERE IF APPLICABLE 0.00 x 0.71 = 0 Total Mitigation Goal Adjustments (Points) = 330 Section I, Page 3 G r • • August 3, 2 04 Honorable Mayor and Members of 4 - Regular Meeting of the Hermosa Beach City Council August 10, 2004 PROPOSED VACATION OF A PORTION OF 301" STREET ON THE WEST SIDE OF PACIFIC COAST HIGHWAY Recommendation: It is recommended that the City Council do the following: 1. Hold a Public Hearing to receive public comment regarding the proposed vacation of 30th Street at Pacific Coast Highway. After receiving staff report and public comment, if Council determines to continue vacation proceedings, then; 2. Adopt the attached Resolution declaring its intention to vacate and abandon a portion of 30th Street on the west side of Pacific Coast Highway, including construction of a cul-de-sac; 3. Set the Public Hearing for Tuesday, October 26, 2004; and 4. Direct staff to hold a public workshop with the Public Works Commission on September 15, 2004, and then perform a one-month test of a full closure of 30th Street and a barrier to westbound traffic on Longfellow Avenue. Summary The property owners at 2901 Pacific Coast Highway have requested that the City consider vacating a portion of 30th Street in order to allow reconstruction and expansion of the present BMW dealership. When this item originally was presented to Council at the July 13, 2004 Council meeting, residents expressed their concerns regarding traffic impacts to the surrounding neighborhood streets. Council directed staff to bring it back as a public hearing' to receive additional public comment before initiating vacation proceedings. The obvious concerns of the cul-de-sac are regarding additional traffic on Longfellow Avenue if 30th Street is closed off at Pacific Coast Highway, and restricted access for 30th Street residents. Background: Similar concerns were expressed in 2002, when a new development by Sketchers was proposed in Manhattan Beach. At that time, Longfellow Avenue residents were concerned about the increase in traffic on their street due to the proposed development.. Residents on 30th Street were concerned about the traffic impacts on their street due to the BMW dealership. They had problems with the BMW employees parking on their street and all of the delivery vehicles and test-driving that was also done on 30th St. The residents had proposed the cul-de-sac concept at that time as a way to solve this problem. Again, the Longfellow residents objected to the increased traffic that the cul-de-sac would cause. 5b • • The City contracted with Katz, Okitsu & Associates to prepare a Neighborhood Traffic Calming Study (see attached report dated May 7, 2002), for the Northeast Hermosa Beach area bounded by Boundary Place to Gould Avenue and Pacific Coast Highway to Ardmore Avenue. The study focused on concems expressed by residents regarding existing traffic volumes, speeding and safety issues on their neighborhood streets (primarily on 30 Street and Longfellow Avenue). There were two community workshops held and questionnaires circulated. The low turnout at the meetings and few written responses received led to a Public Works Commission and Council determination that perceived traffic issues are not of such significance to the community at large as to warrant the implementation of traffic calming strategies at that time. Some of the measures being considered were speed humps, traffic diverters, changing to one-way traffic, and a cul-de-sac on 30th Street at Pacific Coast Highway. Traffic counts were taken at that time which showed Average Daily Traffic (ADT — total two way traffic) at 1,730 on Longfellow Avenue and 725 on 30th Street. Analysis: Longfellow Avenue is only 30 feet wide with parking allowed on both sides. When cars are parked on both sides, two-way traffic is not possible and therefore drivers must yield to oncoming traffic. This is not unusual in Hermosa Beach but becomes a safety concern where there is the potential to back traffic onto PCH. Staff obtained new traffic counts and speed surveys on Longfellow Avenue and 30th Street between July 30 and August 5, 2004. The results showed similar counts to those reported in 2002. The ADT on Longfellow Avenue was 1,755 ADT, and 30th Street was 1,059 ADT. Some options considered for Longfellow Avenue to alleviate problems related to traffic volume: 1. Widen the street to 40 -feet within the existing 60 -foot right-of-way. This would solve safety issues but would likely increase traffic volumes to which the residents may object. 2. Relocate traffic signal to Duncan Place. This option was requested by residents in 2002 but Manhattan Beach was not amenable to this change, most likely due to similar resident concerns on Duncan Place and also because the proposed Sketcher's development and existing commercial properties at Longfellow Avenue would object. 3. Install a barrier to westbound traffic on Longfellow approximately 100 feet west of PCH. Two-way traffic would be allowed on either side of the barrier but it would eliminate ingress from Pacific Coast Highway onto Longfellow Avenue while maintaining ingress and egress to the commercial properties on the west side of PCH. This option would significantly reduce traffic volumes but would require eliminating street parking on both sides of the street for this portion of Longfellow ,100 feet west of Pacific Coast Highway and construction of a bulb turn -around. There is adequate right-of-way for this improvement. Staff recommends holding a public workshop with the Public Works Commission at the September meeting to discuss alternatives and implementation of a temporary test of a cul- de-sac on 30th Street and Barrier Option No. 3 on Longfellow Avenue; this would be done by 9 • • installing temporary barricades and signage. The cul-de-sac on 30th Street would be set up first and traffic counts would be taken on Longfellow to determine impact, then the barrier could be set on Longfellow, and additional traffic counts would be taken. The results of these tests would then be presented to Council at the Public Hearing on the vacation of 30th Street on October 26, 2004. Alternatives: Council may take any of the following alternate actions to the staff recommendation: ❑ Adopt Resolution of Intention and set Public Hearing date for September and not perform workshop and test project. o Abandon vacation proceedings and take no further action. Fiscal Impact: None at this time. Attachments: 1. Correspondence for and against the vacation/cul-de-sac 2. Notice of Proposed Vacation, 7-29-04 3. Map 4. NE Hermosa Traffic Study, May, 2002 Respectfully submitted, Concur: C:.-6.r.€e_.,16-- Ade i A , ail `Or y, u Step /n R. Burrell City Manager Richard D. Morgan, P.E. Director of Public Works/City Engineer H:\B95\PWFILES\CCITEMS\30th st vacation 8-10-04.doc • • Northeast Hermosa Petition July 17, 2004 RESIDENT PETITION To Be Submitted to the City of Hermosa Beach Public Works Commission and City Council The undersigned Hermosa Beach residents and residents in the surrounding area who will be impacted by the 30th Street closure request that the Public Works Commission and City Council do not approve the 30th Street closure which is currently part of the proposal being considered for the development of the property presently occupied by South Bay BMW. The BMW dealership that has owned and operated at that location for 40+ years has done so successfully without the closing 30th Street. It would seem to us that South Bay Mini would continue to pursue developing this lucrative location even without the 30th Street closure. The dealership has already been given part of the alley between 30th Street south to Gould Avenue and, I believe Vasek Polak was also responsible for the Longfellow light because of his business on the NE corner of Longfellow & Sepulveda which he has since vacated. We would like to have seen that light removed, but were unsuccessful 2 years ago because Manhattan Beach owns one half and would not agree to its removal. A letter was written by Geoff Dolan, City Manager of Manhattan Beach to Stephen Burrell, Hermosa Beach City Manager on December 25, 2002 giving their `reasons for not supporting the project include concerns for more difficult pedestrian crossing, and shifting existing traffic to different residential areas". Longfellow is unsafe! Longfellow residents are concerned about our safety and the safety of others traveling the street. With the additional traffic that the closure of 30th will generate and the additional traffic to be generated by the Skechers project at the corner of Longfellow & Sepulveda, we are not only concerned about our safety and emergency vehicle access, there are residents contemplating moving should the 30th Street closure become a reality. Longfellow is already unsafe for all the following reasons: Longfellow Safety Issues: 1) The street is only 30 feet wide. a. With cars parked on Longfellow, two cars preceding in opposite directions, cannot pass without one pulling over. b. Currently because of the width (or lack thereof), traffic now backs up southbound on Sepulveda as cars attempt to turn westbound on Longfellow. 2) Traffic from the building on the northwest corner exits and enters onto/from Longfellow. Although this is currently a safety issue because of the traffic turning westbound on Longfellow from Sepulveda, this will be exasperated by any additional traffic. 3) Directly beside the building on the northwest corner is a day care center which creates its own pick-up and drop-off traffic. Again, already a safety issue for the children, their parents and the Longfellow residents, this too will also become more of a problem with increased traffic flows. 4) Currently there is a No U Turn sign northbound on Sepulveda at Longfellow. Those obeying that sign, turn westbound on Longfellow and then turn around in the driveway of the building on the northwest corner or the driveway of the residents just down from the Sepulveda/Longfellow corner directly across from the day care center. Backing out onto this narrow street to turn around with cars parked on either side and just west of a light obviously creates not only a hazardous situation for the traffic on Longfellow, but for those children being picked- dropped -off a the day care center and our own children and residents. ATTACHMENT 1criTOPPILIRMOCA BEACHen? Clam ° Pn h RE AJAP i AUG 0 2 2004 s • g Northeast Hermosa Petition July 17, 2004 5) If 30th Street is closed, all the traffic from 30th will be using Longfellow, a street already impacted with traffic safety issues that will be magnified with that additional traffic, and the traffic to be generated when the Skechers project is completed. 6) If 30th Street is closed, there will be no westbound traffic accessibility from Sepulveda after Longfellow until Gould which will again create more traffic for Longfellow and Gould. For the residents of the southern portion of Tennyson, there is the additional issue of emergency vehicle access to them and their homes. 30th Street has always been a thoroughfare providing access for emergency vehicles, residents taking their children to school and general public use. Streets are to be thoroughfares - open at both ends. The closing of any street puts undue burden on the adjoining streets — which in this case is Longfellow and Gould. When one buys property, there is an expectation of growth and the additional traffic generated by that growth, but not traffic generated by the adjoining streets being closed and becoming cul-de-sacs putting our safety at risk, raising their property valves while lessening ours. We believe the Council has set a precedent of not closing thoroughfares by not approving the closures of 2nd, 6th and 8th Streets. We do not want the closure of 30th Street. We appreciate your voting to listen to our concerns at the August 10th meeting and look forward to the opportunity. Thank you for consideration of this matter. Name. ?)o Magg 1 a co W)O Address 27 2.0 et Oth-Q, Snve Signature 44ke,ii VI . 1 Phone/email •y -6434,yna5jiato Name /y,)(/. ' A i)AmS Address 2 g3.3 E .. C--)s� E /),e ` Signature)i�2�x , sc4e. a_‘,0 o tow Phone/email iv ,' 72 , 4'// Name AQt' Esav(tv2ke, Address „Z,?J.g j ©esie Signature O\ if) Phone/email 3/0 37f Name Address cog - 2_,g5 8 e) oesrC p�P Signature Phone/email 3 10 - 3% r' 7.5 Name Address - .2 Sign a tyre Phone/ema Name Address Signature Phone/e Name Address Signature Phone/email J©1-1( 147A/ -t5 Z2,35 EL O ECJ&TE lrl� c ' 3/0-37z- 064( Name /' Address 2"" ✓`"� t''` y7' Signature ^ 'd:::7ene/email (,IS Name Address Signature • Petition Signatures Ly ,I-TOI cakr-ter 1 n tom- Selby.) e Phone/email it. C ca.fte ‘ t* - tlert Name cu l t V Th/ Address 4-1-Z, LOOA C'Q t 0 /4/ /N Signature Phone/email 'J -s-cea Name Address Signature Dome &rale Phone/email /O YE 79 Name Vol G ovk // 0 !At. Address Signature Phone/email 1 �� �� 1 - OD23 5 Signature Phone/email 369-376% 1Y & . 5 akeivoo NameAddress:7 . , i I Signatury,4 IA - S.-IA/TT/7/ Phone/em312137,76:579 Name Address Signature Phone/email • NE Hermosa Petition July 17, 2004 Name Address Signature Phone/email 4'0 3Ef\L VD .11khl /.. 111L - .it, e Name Address 7QV Y , Signator.- Phone/email -51(o- 7 0 �P ^^.. `V 3 Name Address Signature Phone/email 3310 37t/ 7 �9 Al L- 0 • £ c Name .E4 t Address 71, c.r La- (.-4cllo---- Signature/2',/ /1 Phone/email / �'� �, t LI 6 ? Name IO(1 k kaliC00(4 Address '128 Lbt1 1 t)v4 11v -e, Signature Phone/email 3NO-37/o - 1922 Name Address 7 Z� Signature Phone/email 3/ o' 2- S v::)' 7 0 Name Address Signature Phone/em • (pi Le 0c,11 0 31g .Sri Petition Signatures Name 2v1 0. Address,... Sn5/Z,now Signature Phone/email 3/8- -0 L1C) Name / 7iir a ft- z\ lAam) S Address 3 /8 J1 j ati 0so E 0114 St (ke J aJ1/374-- 4/IIiidv (71t Name f (� i ftSS Name TOW, 1\112L AS KA Address 63 (n Lo Jelfelto Avr Signature Phone/email 310 • Name ( t 5 1 ; i7 Lt Phone/email I/ °. G 0 roc . 176 O Name % ©(/ k Of4ieff--0. Address led '��f%/.� I f/ -' Signatur Phone/ mail 3/1 —379 75'3 4 l i •,,A ) 635 - rwtiro AA -,1 13 Name Address Signatur Phone/email (3/a, 3 7 9 -075.S Name �-�r" 11 Co4r-& Address4L I� _ � �• Signatu 4II Phone/e Name Address Signature Phone/em • NE Hermosa Petition t4 July 17, 2004 Address Signature Phone/em. 3 ()(- %'% I Name ��r CGAiW,C..�� �✓ Address 5/2, 6- ) Signature Phone/email /27 Name Address Signature Phone/em O figz-‘4: cam. Name CQk poAz.„. Address kt\ ni Ak Signature Phone/email Name • Petition v ax) l� . 17eS5e Address 14 1---4)ym) Cc Ik^\4L/1 ) 14-6 Signature. •7AXc_�C'V'�S�l Phone/email 3 10 3'7 (1 (c)S7.47 Name egt'f n49-44 h Pi �t a Address -7//4 kon nl ci(o1u /'Ne, 4i 31Q q -a( Signature Phone/email Name Address 1. Signature Ii0birt.V��1P J J s Phone/email 3/0 3 9- ' 3703 Name Address 310-31Signatur Phone/ em Signatures Name Address Signatur �4un�n�rx L1/4 NE Hermosa Petition July 17, 2004 Name Wt f( (lair) Address 7 t `E any (1(oi j Al/2- 4L Signature [�{/���� Cf p fi-S'xR r Phone/email )\o IA -"1(,Zp Name U Z V 4, 11`144 14( -6rcu i LI 1(9 of /_e./i' o iv If- if Address Signature / e ;1-46(ALk✓Nd/'r'te/( Phone/email ( 3 'O) 3 74;i - y'6 /5" Name S Ct)iE W. ZONW1 Address Sit (.OA) rearikl AV Signature Phone/email 'TO 74`4 --S W Name ' v V\ iary/�bi dress ZI l i /�'� , 1-1.13 ////// ► Signature r 2 J Ifrn 7 Phone/ a (31 0--) 3-bz3 f Phone/email 3b (1''2!) Name Address ti L&D L' Signature Phone/email 440 VO 1.3 63,vt&Ntkkokra_LL.N. Name Cow, 3 lIN Address Signature (, 3 L1 1-.0d Fv �c.-v LA1 4 A'J Phone/email 031) 34 ,1s1-7 T3Ei1TMIM Ca Q Am-. COM Name ly I ff Address (IJ 1 J Signature viv Phone/email q-9 34 -ez l (� {%v Name i<041-1 nn ,, i eft Q Phone/email 3 0 %cj 0,0718 Address Signatur 11 Nam Address Signa cc�� Phone/email 3/0 - U70 -811 / q Petition Signatures Address Signatur Phone/email Address C� Signature Phone/email�p 7 -72— Name 7Z Name Address ' Signature Phone/em Address (j2'(d��44 reJ j Signature Phone/email , 5LJ1!I dab( ,A Cl' rei (/11/ Name Address Signature Phone/email Name Address Signature S tSit 2062 Q., yoinob,coll ckw Phone/email AESS- inC,K I.•••ria Q Y . ROO • Cal NE Hermosa Petition July 17, 2004 !3 ojk. goAs (y,s Name kartd Address 667 LDG'1//hW Are. Signature v/,. vw Phone/email Name Address Signature /0) 3q-og10) f-s9ggS- 1X6616 CAzict, Phone/email (I/o9 37(4 40.to 3 Glet03773 c) �cthoo,Covn Name /a4 k J eeX, sr� Address t l/7 Onq FQ// ch /�► Signature / l Phone/email It 3e f-,4. r / eel a I— — Coir Nameu5Q f $ rr i n /,S Address £1 / L&/n /0 W Signature ae/g/» P l a vyu,O Phone/email rQ'/7/5 @ Oefil 00 . CC/YY-1 Name Address Signature Phone/email Petition Signatures Name '//i /;. `PSC Address '� U G(1, A - Signature Phone/email310 Name /leS1-74-7;111- '' 4/4 Name Address 7iji9 ' rfrte Address Signature Signature Phone/email ( 3 Q) 379-1 6 12 Phone/email darn h ae( Name Address Signature Phone/email 3)U 71 q309 NE Hermosa Petition July 17, 2004 Name 'r aM t ej12 / 1-644 Name ijAddress � �I`�`.,; ,..,At_� ,i Address �� Signature // Signature Phone/em ail�7 3 — (� Phone/email Name Address 7 41E4 ."�r C / Signature , Phone/em Name Q o' E -2111cQM Address Signature Phone/email Name Address Signature Phone/email Name Address Signature Phone/email Name Address Signature Phone/email Name 44241 144 // Address ss/ d y bi 577 Signature �/ Phone/email 3/O --3 %2 �au K Name Address f Signature (n� "` a �j IN/ L'@ %fOL,Cp,Phone/email s - 5g6S-3 3 rvfloi OflivleOltv ')to floi-5)111, Name Address Signature Phone/email to Name i (5\ Address Signature Phone/email Petition Signatures Name To tt a Address Signature Phone/email 3i9 ;771,I Name Address Signa e 6L -Ga Phone/email 3)O 213 -51'13 s-.o..frt;i44.7, rev, s- 605 L I how Name Cli►n / . 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Phone/email 3 /D - 3 7 - /9/2 NE Hermosa Petition , July 17, 2004 i Name/� l Oo )/ , /1 YZ 1-y Address (p /y -t4h1 T ir Signature Phone/email 2 - -co) lam/ I (/1 crbiry msn Name 1--144061(70)4I__�� [f Address (f2 ��' 1 Signature �� Phone/email lof\vvw `-i moo Name Aj•IN1 J1A&: /\I'te Address oni G f v( 1d AV • Signatur Phone/email 3 it) - 937 -31441 Name \NAL(' I UN X10`)(0 Address (25 Lei k&\\vJ Signature Phone/email \ A r"1/4-vvCl Name Address Signature Phone/email Petition Signatures �/Ft CO u5 Name � Address 2 9 /' fi ielt-0'DS4 UG' Name Address 53O 2 s j * ' Signature ail 3/0-376.-3fg6- 1 Tt i C. mk% CeaVv S Phone/email 310 93) - C3 -1B Name 14 444( ttcsvtA-4--w 4., Address ettet Signature Phone/email ')1 G ( Name Address Signature Phone/email Name Address Signature Phone/email Name Address Signature Phone/email Name Address Signature Phone/email NE Hermosa Petition July 17, 2004 Name L C= TR,/ Q /"G I C I4 —LS Address Signature Phone/email � T ,/ snzEeritle -0).51.1 (Ab Name Address Signature ekik5 s 3 O £ h.. 5 31v- 937 371r- Phone/email Name zane.i- Craft!• Address % - Lon • 13 Signature = / Phone/em. 37d •3(473 Name Address �Ib 1s* t. f I t.w Signature H-6 Phone/email 0 444- 0145 Name Address Signature Phone/email Name Address Signature Phone/email Name Address Signature Phone/email Name Address' Signature Phone/email • Petition Signatures Name Address Signature Phone/email• Name 1a a1 4 Ke" -CV Addres � �. Ln oc.J Signature Phone/email 31 o " 37' g (R. te 3 Name Address Signature Phone/email Name •3 NE Hermosa Petition July 17, 2004 Address • Signature Phone/email Name Address Signature Phone/email Name Address Signature • Phone/email Name Address Signature Phone/email "" Name Name Address Address s • . Signature Signature �� • ''► Phone email' / Phone/email Name Name Address Address Signature Signature Phone/email Phone/email Name Name Address Address Signature Signature Phone/email Phone/email 4 � • A Name -.Tt(2L67 Petition Signatures Address cr31 GovN9PeZY rL Signature Phone/email 310 - 37-01-66.3?. Name Phone/email //S Name 1A-110-46).t?5Tic(),d Address tp.Lee\ r I C1) - Address Signature Signature Phone/email 3/0 46'_5 3 Phone/email Name Address Signature Phone email l I o — V Z - "7 Cf iS NE Hermosa Petition July 17, 2004 C. VIA iR. Name 1! Address Signature Phone/email Name Name fevle 00u.8 f €`, Tr Address Z7/ fuAilMr) Signature Phone/email S(D 567— -- 6c/S c - Name Address Signature Phone/email Name L01><cis.' J. >�� Name Address A_ .1 1 altrigfiltilit ` - Address Signature �� / �!i.. `[wr__ n [ Signature Phone/email J %f %j f ; Phone/email Address Signature rN—AtiritrI% Phone/email Name Address Signature Phone/email t • • ceo Northeast Hermosa Petition July 17, 2004 5) If 30th Street is closed, all the traffic from 30th will be using Longfellow, a street already impacted with traffic safety issues that will be magnified with that additional traffic, and the traffic to be generated when the Skechers project is completed. 6) If 30th Street is closed, there will be no westbound traffic accessibility from Sepulveda after Longfellow until Gould which will again create more traffic for Longfellow and Gould. For the residents of the southern portion of Tennyson, there is the additional issue of emergency vehicle access to them and their homes. 30th Street has always been a thoroughfare providing access for emergency vehicles, residents taking their children to school and general public use. Streets are to be thoroughfares - open at both ends. The closing of any street puts undue burden on the adjoining streets — which in this case is Longfellow and Gould. When one buys property, there is an expectation of growth and the additional traffic generated by that growth, but not traffic generated by the adjoining streets being closed and becoming cul-de-sacs putting our safety at risk, raising their property valves while lessening ours. We believe the Council has set a precedent of not closing thoroughfares by not approving the closures of 2nd, 6th and 8th Streets. We do not want the closure of 30th Street. We appreciate your voting to listen to our concerns at the August 10th meeting and' look forward to the opportunity. Thank you for consideration of this matter. Name Ae_e 24 Uz-N�Sils Address (6(Zo Gook(D %,r -e Signature Phone/email 6tO - Name Address Signature Phone/email 3(o 375 (f1/4-tz Name anWeett..„-9a/-4A-- Address .2 7C:)1" 0 3 'e Signature 'J " eCAl2,1L Phone/email '/ h^ 3 7q - 3 (6 Name Address Signature Phone/em . >L . 11111G.� - AK' .i. i 63rb) 376 - 8192 Name '1 t f/rc ,L/ gSA- Name Address 01 7S G j 7.a1 -L._ Address Signature / A/!! Signature rrr Phone/email 3? fA b 2 Phone/email Name Address Signature Phone/email 3 Name Address Signature Phone/email 44 • • Northeast Hermosa Petition July 17, 2004 5) If 30th Street is closed, all the traffic from 30th will be using Longfellow, a street already impacted with traffic safety issues that will be magnified with that additional traffic, and the traffic to be generated when the Skechers project is completed. 6) If 30th Street is closed, there will be no westbound traffic accessibility from Sepulveda after Longfellow until Gould which will again create more traffic for Longfellow and Gould. For the residents of the southern portion of Tennyson, there is the additional issue of emergency vehicle access to them and their homes. 30th Street has always been a thoroughfare providing access for emergency vehicles, residents taking their children to school and general public use. Streets are to be thoroughfares - open at both ends. The closing of any street puts undue burden on the adjoining streets — which in this case is Longfellow and Gould. When one buys property, there is an expectation of growth arid the additional traffic generated by that growth, but not traffic generated by the adjoining streets being closed and becoming cul-de-sacs putting our safety at risk, raising their property valves while lessening ours. We believe the Council has set a precedent of not closing thoroughfares by not approving the closures of 2nd, 6th and 8th Streets. We do not want the closure of 30th Street. We appreciate your voting to listen to our concerns at the August 10th meeting and look forward to the opportunity. Thank you for consideration of this matter. Name Address Signature Phone/email Name Address Signature -Odic( *Crftce Phone/email Name Address Signature Phone/email Na e Address 6.35 6'ad-Fe; Signa re Phone email Name O, 5 l../ fflK Fit - -4 / C - Address Signature Phone/em Name Address Signature Phone/email ca-� S MMF b rz Name U P-� A STraPilor Address IQ 56 6Of.t L Signature ��c (A %%2,51 Phone/email 37L gig III - Name /Name " Address CO Signature Phone/email 4 • • Northeast Hermosa Petition July 17, 2004 5) If 30th Street is closed, all the traffic from 30th will be using Longfellow, a street already impacted with traffic safety issues that will be magnified with that additional traffic, and the traffic to be generated when the Skechers project is completed. 6) If 30th Street is closed, there will be no westbound traffic accessibility from Sepulveda after Longfellow until Gould which will again create more traffic for Longfellow and Gould. For the residents of the southern portion of Tennyson, there is the additional issue of emergency vehicle access to them and their homes. 30th Street has always been a thoroughfare providing access for emergency vehicles, residents taking their children to school and general public use. Streets are to be thoroughfares - open at both ends. The closing of any street puts undue burden on the adjoining streets - which in this case is Longfellow and Gould. When one buys property, there is an expectation of growth and the additional traffic generated by that growth, but not traffic generated by the adjoining streets being closed and becoming cul-de-sacs putting our safety at risk, raising their property valves while lessening ours. We believe the Council has set a precedent of not closing thoroughfares by not approving the closures of 2nd,.6th and 8th Streets. We do not want the closure of 30th Street. We appreciate your voting to listen to our concerns at the August IOth meeting and look forward to the opportunity. Thank you for consideration of this matter. Name Gr/Clde A 11em-- G Address Signature Phone/email 3/9 - 6 7 9 ` 2201)( 6ydems fah,c41, Name Address Signature Phone/email Name Addre. Signature..^ ' Phone/email LAA k,0) �. Name Address Signature Phone/email M/k JY9/k Name Address /6-rA/ L/ Signature .41W Phone/emaik.2X—' f7 /M %%U Name Address Signatu Phone/email 2 IZMDLerzepaapil vt, M .T Kea &au JJ`f ORM DIK5 ` GO V LP AVt?JV E Name /� Address ‘,5-A �6-vo f 4 60,0 Signature C_-�-D Phone/email Name be% 0-A \\42---CcR.X sr% .Vl Address tA otS-k.Orme- Signature ceiv adk. Phone/email 310-11 B `tS 463 Name Address Signature Petition Signatures kork LQe_ Ltq Phone/email 3 to -1?-1(1 tAlee 5.4ck\,e+-UC(4'elk Name NE Hermosa Petition July 17, 2004 lZ 4J► Address . -__ if �4 r Signature (/,.�, Phone/email 3/O 71 1 • Name Address Signature Phone/email Name Address Signature Phone/email Name U 6141 1e-' Address 1 w '-(2' 1 Signatur -412P Phone/e t'=+ Name Address Signature Phone/e Name Address Signature Phone/email 7- ac3As— Name Address Signature Phone/em UJv" Namep Address (O Y Q Signatur iw • 1,11 I I/ ail 3-)14$a-- 2 %//6 / / r/ano/e. Phone/email 3/0 -",03 `7 Name V Yl ([i -qy Address It Si Vu v �� p-,,) kre n ht Signature Phone/email BO ' 3 Ifo • J %.�S/ Name 6A I/ , n S b bs Address (� a Z --GI Si 01 U lf Ave Signature .1 ,44.1/4 Phone/email 7 1 _ '4 0-1 ► Name me( sk(r ((e± (0 Address ,3.) I-% it 5 -C. (l u , vet- Signature eS ature - Phone/email 3 to 3 72 — 05-21 r2 Petition Signatures Name �� �-i ►1 &EA/S Address 1 23 \- o Cr`[= G— O (,� Signature Phone/email 3/0 37+2 ' S ( Name Address Signature Phone/email ioko 1001 - Name ��,VS,G. CiUSI ct�` Address Signature Phone/email Name (?-V V\ ) Address LC�`nt.�1 Signatures aL Phone/email L (> ` f O% -,) Name R -A Poe ° ft Address Signature Phone/email Name Address Signature Phone/email 7L( tam c' Lt.o- 40c_ .3/0798 4jOi( NE Hermosa Petition July 17, 2004 Name Lwfl ►-4-(1 1 t Address `71 1 Lon -re ok,>� Signature' c� I�G� ' Phone/email 310) 3-7 t. S 3 Name MI CA ,G C) IAr t3 Address��� " L• ::Lou AlJtf Signature 1."� 0 OV,t .,,; Phone/email Name Z Address 7 Z 11 Lb i,9iFe) _ea) Signature Phone/email -K ‘13 S1 Name C g L -3tcSZc _y - Address T Z. L a a (.9 LA) Signature Phone/email Name Address „ PY7 ■ ' ( OL' - Signature 40074 Konse Phone/email Z/$ q7 , 9 q7S Name ?ki Address 31_0\ Signatur Phone/emai 3 Name /Q.h4 Address�D� — %�► . 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V_6„ Address d �% 9— Signature Phone/email fro— Elaine Doerfling From: Darlene Blaney [dar.hbca@verizon.net] Sent: Friday, July 30, 2004 2:37 PM To: Elaine Doerfling Subject: Council Meeting August 10, 2004 Elaine, Page 1 of 1 Attached is a petition against the closure of 30th Street. The residents in the neighborhood are in the process of collecting signatures from those will be most impacted by the closure. I just wanted to make sure you were aware of the petition for the agenda. On Monday, August 2, I will bring the petition and the signatures to City Hall. It is my understanding for items to appear on the agenda, the item needs to be given to you a week before the meeting. As of this moment we have 78 signatures, but there are more to collect. Please let me know if this is not the correct procedure. We are most anxious for this to be presented and discussed at the August 10th meeting. Thank you for your assistance. Darlene Blaney 702 Longfellow Avenue Hermosa Beach, CA 90254 , 310-374-0156 dar.hbca( verizon.net 8/2/2004 • • Northeast Hermosa Petition July 17, 2004 RESIDENT PETITION To Be Submitted to the City of Hermosa Beach Public Works Commission and City Council The undersigned Hermosa Beach residents and residents in the surrounding area who will be impacted by the 30th Street closure request that the Public Works Commission and City Council do not approve the 30th Street closure which is currently part of the proposal being considered for the development of the property presently occupied by South Bay BMW. The BMW dealership that has owned and operated at that location for 40+ years has doneso successfully without the closing 30th Street. It would seem to us that South Bay Mini would continue to pursue developing this lucrative location even without the 30th Street closure. The dealership has already been given part of the alley between 30th Street south to Gould Avenue and, I believe Vasek Polak was also responsible for the Longfellow light because of his business on the NE comer of Longfellow & Sepulveda which he has since vacated. We would like to have seen that light removed, but were unsuccessful 2 years ago because Manhattan Beach owns one half and would not agree to its removal. A letter was written by Geoff Dolan, City Manager of Manhattan Beach to Stephen Burrell, Hermosa Beach City Manager on December 25, 2002 giving their `reasons for not supporting the project include concerns for more difficult pedestrian crossing, and shifting existing traffic to different residential areas''. Longfellow is unsafe! Longfellow residents are concerned about our safety and the safety of others traveling the street. With the additional traffic that the closure of 30th will generate and the additional traffic to be generated by the Skechers project at the comer of Longfellow & Sepulveda, we are not only concerned about our safety and emergency vehicle access, there are residents contemplating moving should the 30th Street closure become a reality. Longfellow is already unsafe for all the following reasons: Longfellow Safety Issues: 1) The street is only 30 feet wide. a. With cars parked on Longfellow, two cars preceding in opposite directions, cannot pass without one pulling over. b. Currently because of the width (or lack thereof), traffic now backs up southbound on Sepulveda as cars attempt to turn westbound on Longfellow. 2) Traffic from the building on the northwest corner exits and enters onto/from Longfellow. Although this is currently a safety issue because of the traffic turning westbound on Longfellow from Sepulveda, this will be exasperated by any additional traffic. 3) Directly beside the building on the northwest comer is a day care center which creates its own pick-up and drop-off traffic. Again, already a safety issue for the children, their parents and the Longfellow residents, this too will also become more of a problem with increased traffic flows. 4) Currently there is a No U Turn sign northbound on Sepulveda at Longfellow. Those obeying that sign, turn westbound on Longfellow and then turn around in the driveway of the building on the northwest corner or the driveway of the residents just down from the Sepulveda/Longfellow comer directly across from the day care center. Backing out onto this narrow street to turn around with cars parked on either side and just west of a light obviously creates not only a hazardous situation for the traffic on Longfellow, but for those children being picked -up and dropped -off a the day care center and our own children and residents. Northeast Hermosa Petition July 17, 2004 5) If 30th Street is closed, all the traffic from 30th will be using Longfellow, a street already impacted with traffic safety issues that will be magnified with that additional traffic, and the traffic to be generated when the Skechers project is completed. 6) If 30th Street is closed, there will be no westbound traffic accessibility from Sepulveda after Longfellow until Gould which will again create more traffic for Longfellow and Gould. For the residents of the southern portion of Tennyson, there is the additional issue of emergency vehicle access to them and their homes. 30th Street has always been a thoroughfare providing access for emergency vehicles, residents taking their children to school and general public use. Streets are to be thoroughfares --open at both ends. The closing of any street puts undue burden on the adjoining streets — which in this case is Longfellow and Gould. When one buys property, there is an expectation of growth and the additional traffic generated by that growth, but not traffic generated by the adjoining streets being closed and becoming cul-de-sacs putting our safety at risk, raising their property valves while lessening ours. We believe the Council has set a precedent of not closing thoroughfares by not approving the closures of 2nd, 6th and 8th Streets. We do not want the closure of 30th Street We appreciate your voting to listen to our concerns at the August 10th meeting and look forward to the opportunity. Thank you for consideration of this matter. • • Stuart and Julie Wesolik 737 Longfellow Avenue Hermosa Beach, CA 90254 Mayor Art Yoon RECEIVED JUL 2 6 2004 Per As residents of Longfellow Avenue, we are greatly concerned about the potential closing of 30th Street. After only living here one year we have become keenly aware of the traffic patterns and have first hand witnessed and been victim to its problems. Closing 30th Street will exacerbate an already intolerable situation on our street. In short here are some of our concerns: 1. Longfellow is a narrow street. Too narrow to safely accommodate the traffic we already have. 2. The building on the northwest corner of Longfellow/Sepulveda was recently granted a variance for additional square footage without adding additional parking. The same buildings driveway is located perilously close to a blind corner. 3. The employees of Debonair Cleaners and Midas use Longfellow as a parking lot. This has not only added to our parking problems but has added noise and garbage. 4. During morning and afternoon rush hours cars with blaring stereos stack -up down our street. Some impatiently honk. Again more noise. 5. Cars that turn onto Longfellow race down the hill or use the driveways of my neighbors to make u -turns. 6. Turning west onto Longfellow from northbound Sepulveda is a treacherous turn. Because of the crest in the hill just north of Longfellow the time a driver has to make a decision for a safe turn is minimal. Our first week in the house we witnessed a horrific accident there. Hermosa Beach is a small town with traffic problems already. Putting additional and undue burden on our street and those around us does not make sense. Granting South Bay BMW an easement would serve no better purpose than to harm our residential areas. Sincerely, Stuart Wesolik Julie Wesolik • • Dear City Council: RE: Closing of 30th Street .Z1/01' RECEI�VJEp JUL 1 91004 Per ............. A successful Chevrolet dealer had been at that location (even when the alley behind was still a public right -away) and then the BMW was also a successful operation WITHOUT 30th Street being closed. Even when the Chevrolet dealer moved to Manhattan Beach .... there was a separation of their main dealership to their used car lot by 9th Street. 9th Street is still open today. DAILY BREEZE article, July 16, 2004, states 30th Street residents wanting a low -impact neighborhood. I, too, would like the same for 27 Street then ... equal property rights for us; a quiet, traffic - free zone if 30th Street is closed. I am deeply opposed to having 30th Street closed. As stated prior: Chevrolet and BMW were successful without 30th Street closed. Sincerely, Ron Felsing rf90254@vahoo.com Hermosa Beach resident 07/16/04 August 5, 2004 Please distribute this letter and enter it into the public record for the August 10, 2004 city council meeting. TO: Hermosa Beach City Council City Manager, Community Development Director, Public Works Director FROM: Chris Howell 2966 La Carlita Place, Hermosa Beach RE: August 10 Public Hearing, South Bay BMW Dear Mayor Yoon and Councilmembers, We love living on 30th Street directly behind South Bay BMW. Like all our neighbors, we depend on your balanced decisions to protect our quality of life. As you review the proposal for an expanded Mini Cooper dealership, we urge you to take all reasonable steps that will keep this company in Hermosa Beach and enhance safety for residents, BMW staff and customers. South Bay BMW is the best neighbor we could ask for and a true asset to our entire community. We believe that their contributions benefit all 18,000 Hermosa residents and that their expansion proposal reflects the goals of our Economic Development Review I Committee. The Proposal Before making a final commitment to invest $10 million and grow in Hermosa Beach, South Bay BMW has asked our city for: (1) Room to build a state-of-the-art dealership; (2) A street closure that will link their two lots, improve their customers' safety, and allow weekday access from northbound PCH ; (3) A tax -share agreement that will help them defray the substantial costs of land purchase and construction. • • In return, this company has offered to: (1) Remove commercial traffic and parking from residential streets; (2) Address an ongoing traffic safety issue at 30th and PCH, where conflicting land uses create the potential for serious accidents; (3) Contribute substantially to our city budget. Current Situation on 30th Street The eastern 100 feet of 30th Street is an actively used commercial zone, even though it is officially a public thoroughfare. BMW customers and employees often have to "dodge" incoming traffic from PCH, and at times cars entering 30th from PCH are blocked. Car carriers unloading vehicles on PCH block the view of southbound PCH traffic when residents exit 30th Street. By any measure, the current situation is a fatal accident waiting to happen. As South Bay BMW has grown, their management team has made exceptional and sincere efforts to reduce the impact on our neighborhood. However, the entire 700 block of 30th remains a "spillover" zone where commercial and residential uses mix. On a regular basis the following activities take place in front of our homes: (1) Test drives; (2) Vehicle deliveries; (3) Commercial loading; (4) Customer parking; (5) Employee parking; (6) Truck engine idling for up to 30 minutes. Our personal view is that these activities result from a growing business making the best of a dysfunctional location and a lack of comprehensive planning. We accept this use of our streets because of the overall benefits that BMW provides to our city. We do not see these activities as transgressions requiring city enforcement - but this mix of uses presents a persistent and serious risk to the safety of all who use 30th Street. Peter Boesen and his staff are by far the most responsive business neighbors we have known, but there is no action on their part that could truly control these impacts and the risks they present. We feel that customer parking and deliveries are reasonable uses of the street during business hours. With this in mind, BMW has proposed that the eastern 100 feet of 30th Street become part of the expanded dealership. This would separate commercial and residential zones and, most importantly, eliminate the risk posed by cross -traffic and conflicting uses of this land. We feel strongly that leaving the current traffic pattern on 30th Street unchanged will result in a serious accident if the dealership continues to operate on both sides of the street. • • Based on past experience, we also believe that any traffic plan that relies on police enforcement will be ineffective and totally inappropriate for a premier business neighbor. The police and BMW both have more important contributions to make to our city, conflicting land uses should be addressed through sensible planning. For these reasons, we ask you to consider alternatives if you do not support full closure of 30th Street at this time. These options should focus on traffic safety and giving the dealership improved access from both sides of PCH. Petition Opposing 30th Street Closure Over 150 residents have signed a petition opposing the closure of 30th Street. This is understandable and we respect their opinions. The only justifiable reason to close 30th Street, now and in the past, is to accommodate our top sales tax generator: The petition signers concern is that the 750 daily vehicle trips on 30th will immediately flow to Longfellow and Gould. We hope you will balance their views with the needs of all Hermosa residents, and that you will take the necessary steps to: (1) Keep our last major auto dealership in town; (2) Support a safe and efficient business location for Mini Cooper. Our view is that commercial traffic from an expanded dealership will only grow over time to affect 30th, Tennyson and Longfellow Streets. Overall residential traffic will probably remain about the same since 30th ends at PCH and at Ardmore, and since the overall housing stock is constant. The BMW proposal offers our only chance to remove the "growth element" from neighborhood traffic. We just have a basic difference of opinion with our neighbors based on our living in the "impact zone" adjacent to this business. We feel that more and more residents will be impacted by an expanded dealership if there is no adjustment to traffic patterns. When you review this issue, we ask you to consider the following: 1. A significant portion of the vehicle trips measured on 30th Street were from BMW activities, which could be removed from all residential streets under their proposal. 2. Commercial traffic from an expanded dealership will grow steadily over time, while overall traffic generated by residents will remain about the same. 3. Current traffic patterns create a persistent and serious safety issue near dealership facilities during peak business hours. • • 4. BMW customers on northbound PCH can only access the dealership by making a U-turn at Longfellow from 3-7 pm five days a week, or by turning left on Longfellow and going back up 30th. This loads up the Longfellow intersection and is a dangerous way to access the dealership during peak business hours. Many BMW customers receive tickets from Hermosa and Manhattan police as they make the turn onto 30th on weekday afternoons ... not an ideal welcome to our community. 5. Linking the two BMW lots, legally and permanently, reduces the chance that the northern lot will be sold in the future for an undesirable use. The typical small -lot development on PCH is not neighborhood -friendly. Alternatives to Street Closure If you as Councilmembers do not accept the Mini Cooper proposal and the dealership still invests here, we ask you to consider the following alternatives to 30th Street closure. 1. Partial closure of 30th Street to westbound traffic, private drive for BMW This would allow residents to access PCH, while BMW would have a private drive for their northern lot and parking area. This would reduce the chance of accidents and the level of commercial traffic in all our neighborhoods. It could also eliminate the rush-hour left turn restriction from PCH to 30th. This approach would shift less traffic to Longfellow and other streets than full closure of 30th Street. 2. Posted 15 mph speed limit or speed humps for 700 block of 30th Street. This would also reduce the potential for serious accidents in zone most impacted by business activities such as test drives. We encourage you to evaluate the BMW proposal on its merits and form your opinion based on a comprehensive cost -benefit analysis. Everyone in the neighborhood loses if we fail to address unsafe traffic conditions or lose the dealership to another city. Thank you for your interest. Sincerely, 1��1nj S Chris Howell • Robin Maynard Page 1 of 1 • From: bill beck [okinc@hotmail.com] Sent: Tuesday, July 13, 2004 1:47 PM To: Robin Maynard Subject: council meeting tonight/SBBMW item Dear Mayor and City Council Members, In regards to the City Council meeting tonight and the item SBBMW, the closing (making a cul-de-sac) of 30th Street. As a small preschool business owner, I am opposed to this plan due to the present congestion of traffic on Longfellow Ave. and surrounding area. By closing 30th Street to through traffic, will only increase the traffic problem in this, primarily residential, neighborhood. Please consider the children and their guardians who enter and depart our school on the Longfellow side, with the additional traffic, it will continuously be extremely dangerous for them. Not to mention that at times children's actions can be unpredictable and they may run into the street. As the director of this school, a parent and owner of the property at 739 Longfellow Ave., Hermosa Beach, I am concerned for he safety of the children. In addition, have you noted all the automobile accidents including near misses and unreported accidents,that take place on a daily basis in the intersection of Sepulveda Blvd. and Longfellow Ave. in Hermosa and Manhattan Beach? This is primarily due to the narrowness of Longfellow on the Hermosa side as to where the Manhattan side of Longfellow is much wider. Accidents are caused by the back up of cars turning west and east on Longfellow and north and south on Sepulveda. This is a very dangerous intersection. Thus increasing the flow of traffic would not benefit the community. Keep in mind, the rumors of a large corporation moving into the huge business site on the north/east corner of Sepulveda and Longfellow. Although this property is in Manhattan Beach, their traffic will again greatly impact the traffic congestion. Are the two cities talking? Until these issues are resolved, I oppose any increase of traffic, which means no cul-de sac. I am not opposed to business growth in the community although without safety risks. Thank you for hearing my concerns, Juli Beck C.E.O. and property owner O.K. Corral Child Care Center, Inc. 739 Longfellow Ave. Hermosa Beach, Ca. 90254 FREE pop-up blocking with the new MSN Toolbar — get it now! SUPPLEMENTAL 2a ir��nannaTIn�u • City of 2lermosa Teach Civic Center, 1315 Valley Drive, Hermosa Beach, CA 90254-3885 NOTICE OF PROPOSED VACATION The public will hereby take notice that the City Council of the City of Hermosa Beach, Hermosa Beach, California, is considering a request to vacate the first one hundred feet of 30th Street west of Pacific Coast Highway and construction of a cul-de-sac west of this area. The City Council hereby fixes the 10th day of August 2004 at the hour of 7:00 p.m., or as soon thereafter as the matter can be heard, in the Council Chambers of City Hall, 1315 Valley Drive, Hermosa Beach, California as the place for conducting a public hearing on said proposed vacation and abandonment. At said time and place all persons interested in said proposed vacation and abandonment shall be given an opportunity to voice their objections or approval for or against said proposed vacation and abandonment. If the City Council adopts the resolution declaring its intention to vacate and abandon that portion of 30th Street in Hermosa Beach, a second. public hearing will be set for the City Council meeting on September 14, 2004 at 7:00 p.m. for additional public input and subsequent adoption or rejection of this proposed vacation. Dated this 29th day of July 2004 ATTACHMENT 2 ATTACHMENT 3 SNE Hermosa Beach Neighborhood Traffic Calming Study Conclusions and Recommendations May 7, 2002 DR ;.: FT Prepared For: Mr. Harold Williams, P.E. Director of Public Works/City Engineer City of Hermosa Beach • 1315 Valley Drive Hermosa Beach, California 90254 Telephone: (310) 318-0211 FAX (310) 937-5015 Prepared by: LeKatz, Okitsu & Associates Traffic Engineers and Transportation Planners 1055 Corporate Center Drive, Suite 300 Monterey Park, California 91754 Telephone: (323) 260-4703 FAX: (323) 260-4705 Job Number JA1319 ATTACHMENT 4 • Ler Katz, Okitsu & Associates Traffic Engineers and Transportation Planners To: From: MEMORANDUM Harold Williams, P.E. Director of Public Works, City Engineer City of Hermosa Beach Joel Falter Katz, Okitsu & Associates Date: May 7, 2002 RE: PURPOSE NE Hermosa Beach Traffic Calming Study - Conclusions and Recommendations • JA1319 The purpose of this memorandum is to summarize our analysis of potential neighborhood traffic calming treatments for the Northeast Hermosa , Beach Neighborhood. This memorandum documents the study issues and perceived problems, provides a background of alternatives examined by Katz, Okitsu & Associates, and presents our conclusions and recommendations. The analysis provided herein is based on data collected during our field reconnaissance in the neighborhood, our two community workshops, and a Public Works Commission Meeting. BACKGROUND Residents of the neighborhood in northeast Hermosa Beach, defined by Sepulveda Boulevard/Pacific Coast Highway on the east, Ardmore Avenue on the west, Boundary Place on the north and Gould Avenue on the south, expressed concerns to the Hermosa Beach City Council last year regarding traffic volumes, traffic speeds and safety on their neighborhood streets. In response to these concerns, the City of Hermosa Beach commissioned Katz, Okitsu & Associates to assist staff and the community in developing ways to provide a comfortable, livable, and safe residential neighborhood by managing the traffic behavior in the Northeast Neighborhood. This was to be done via the consideration of implementing traffic calming techniques. In order to determine which traffic calming tools should be considered, a process was developed that included field reconnaissance, data collection (daily and peak hour traffic counts as well as license plate data), traffic engineering analysis, and community workshops. The following sections summarize the process undertaken to achieve the goals of the study. NE Hermosa Beach Traffic Calming Study Conclusions and Recommendations May 7, 2002 Katz, Okitsu & Associates 1 • Katz, Okitsu & Associates Traffic Engineers and Transportation Planners DEVELOPMENT OF ALTERNATIVES The first community workshop was held on November 28, 2001. At that meeting, we discussed the purpose of the study, the approach to the study, the tools that are generally used to provide traffic calming, how the tools work, and which tools were being considered initially for the neighborhood. The options that were shown to the community for consideration at that meeting included: • Speed Humps • Bulges • Chicanes • Diverters • Median Slow Points • Traffic Circles/Roundabouts • Additional Stop Signs • Special Traffic Enforcement Signs Participants were given the opportunity to provide comments on the desirability of these tools, as well as others that should be considered and any other issues or concerns that they had regarding the study. The residents wrote the comments on maps, which were affixed to the wall. NEWLY DEVELOPED ALTERNATIVES At the March 5, 2002 Community Workshop, we presented a summary of the issues raised at the first meeting, complied a list of the primary issues identified by the community for further study and presented proposed traffic calming strategies for their consideration. The primary issues identified by area residents were: 1. Cut Through Traffic 2. Speeding 3. Failure to Obey Traffic Laws To each issue, we presented traffic data, which used traffic observation data to test the validity of each perceived problem. A discussion of each perceived problem follows. Cut -Through Traffic The data showed that during the morning peak period about 40 vehicles cut -through the neighborhood on 30`' Street and Long Fellow Avenue and about 44 vehicles do so during the evening peak period. NE Hermosa Beach Traffic Calming Study Conclusions and Recommendations May Z 2002 Katz, Okitsu & Associates 2 cite • • Katz, Okitsu & Associates Traffic Engineers and Transportation Planners Speeding From a speeding perspective, the speed surveys showed the 85th percentile speed to be between 30 and 32 miles per hour on Longfellow Avenue and between 29 and 32 miles per hour on 30th Street. The speed limit on both of these streets is 25 miles per hour. Traffic Regulations Field observations conducted during both weekdays and weekends confirmed that some drivers fail to observe stop signs, most notably on 30th Street at Tennyson Place and Longfellow Avenue at Tennyson Place. PROPOSED SOLUTIONS Five traffic -calming strategies were developed. Strategies 1, 2, and 3 have progressively more impact on residents but also have progressively stronger impact on the problems. Strategy 4 is to do nothing. Strategy 5 provides for less intrusive traffic calming measures than Strategies 1, 2 and 3. Strategy 1 included peak hour turning restrictions on Ardmore Avenue at 30`h Street and Longfellow Avenue, a median with roadway narrowing on 30th Street and Ardmore Avenue at the north -south alley west of Tennyson Place, speed humps on Tennyson Place, a bulge and median at 30th Street and Tennyson Place, right -turn prohibitions at Sepulveda Boulevard at Boundary Place, - special neighborhood signage, and enhanced signage and striping on Gould Avenue westbound to. better delineate the merge from two lanes to one. Strategy 2 included everything in Strategy 1 with the addition of a full traffic diverter on Longfellow Avenue at Tennyson Place. Strategy 3 included everything in Strategy 1 with the addition of a half traffic diverter on 30th Street at Tennyson Place. Strategy 4 does nothing. Strategy 5 included speed humps on Tennyson Place, special neighborhood signage, and enhanced signage and striping on Gould Avenue westbound to better delineate the merge from two lanes to one. NE Hermosa Beach Traffic Caltning Study Conclusions and Recotntnendations May Z 2002 Katz, Okitsu & Associates 3 • • Katz, Okitsu & Associates Traffic Engineers and Transportation Planners CONCLUSIONS AND RECOMMENDATIONS Conclusions Questionnaires were handed out at the second community workshop. Thirteen written responses were received from the community. Based on the written responses, no clear consensus was shown for any single alternative. Verbal comments at the second community workshop and the comments made at the Public Works Commission meeting suggested that there was tradeoff between effectiveness and inconvenience caused by the implementation of the proposed traffic calming measures. The traffic circulation restrictions caused by potential mitigation measures would exceed the benefit of the proposed traffic calming measures. The low number of written responses and low turnout overall would also suggest that perceived traffic issues are not of such significance to the community at large as to warrant the implementation of traffic calming strategies at this time. Two issues did stand out at the second community workshop and the Public Works Commission Meeting. First, residents expressed concern over the Skecher's project in Manhattan Beach and its potential to generate impacts on the neighborhood. The second issue of concern is the future of the BMW dealership and how its redevelopment might impact the neighborhood. The first issue could have been dealt with through some of the options presented to the community. The second issue requires a specific development project to which traffic impact issues can be analyzed. Recommendations It is recommended that the City consider proceeding with a reduced Option 5. This includes enhanced signage and striping on Gould Avenue westbound to better delineate the merge from two lanes to one lane. It is also recommended that the City continue to monitor the three primary issues raised by the community, cut -through traffic, speeding and adherence to traffic regulations, to determine if traffic calming measures are warranted in the community at a later date. It is recommended that a traffic count program be established in the neighborhood just prior to and after the opening of the Skecher's project to determine if the project has any impacts on neighborhood traffic characteristics. NE Hermosa Beach Traffic Calming Study Conclusions and Recommendations May 7, 2002 Katz, Okitsu & Associates 4 Public Works Commission Meeting Northeast Hermosa Beach Traffic Calming Study City of Hermosa Beach Department of Public Works LSV April 17, 2002 sKatz, Okitsu & Associates Traffic Engineers and Transportation Planners . . . . First Public Meeting NE Hermosa Beach Neighborhood Traffic Calming Study November 28th, 2001 Areas Covered Purpose of Study Introduction to Traffic Calming Different Tools Available How the Tools Work Public_ Input Public Mark -Ups of Maps City of Hermosa r:1 11 NORTHEAST HERMOSA BEACH TRAFFIC STUDY NEIGHBORHOOD FORUM WXS Abt To Invao [ho rocoonte o1 rho nonae&aarly auction of Hermosa Hesah to maul wish • City. Sta and rntvnamiaawa& of rhe tot dud was arAt nt roonaduet the aamc Sti.dy. The pmlect study. wen 4' bAoeed by 24 Street in Manttattart DAVI I on too north Io:Oould Avenue On *to000I Th0W06Wh1 boundary's VQIIey Drivo. • and 11a • oaslem . barndary _ consists% of Una eanvmMurata rata of 1i0nneltan VQO_ChYgIM cast of S0puliroda Hdulovaid$PocI0c CoastNpnway. ' WHERF. d' WHEN& A n0fyhb0rhoat fetunt 10. review Ito OUPOeo ot•Ua nudy an0lacefvo catreenti.RontthOr aWais eq be I110 on Nednoadoy. Novambm 28.203,1, In Room 4 of pro Comm* Center 017:00 pn. Ityou aro unable to attend the foum.• you may. sone your vwilon cements la the Puce Wags Detxn inapt un 115:00 pan., Wednoiday. Nove+i*tu 28; 2C01. CONTACT& For MoroinfannNiat obout ibis (Noloct, oonwU Ur, Harold W1 omo, Dkoaor of Pdbt;a Worts/131y ln,In orat31O1318.OR11. Katz, Okitsu t& Associates Traffic Ensincers and Trwtsporfallon Planners First Public Meeting NE Hermosa Beach Neighborhood Traffic Calming Study Review Purpose of Study IMO MN To address community concerns To assist City staff in the process To develop traffic calming solutions that meet the needs of the community and the City of Hermosa Beach EarKatz, Okitsu & Associates Traffic &: iners and TranparmNon Planners First Public Meeting NE Hermosa Beach Neighborhood Traffic Calming Study • -,:i•A .. • Af., -,..,5, ...i. .„... • First Public Meeting NE Hermosa Beach Neighborhood Traffic Calming Study Study Approach PHASE ONE - Data Collection - Understanding of Issues - Forecast Future Traffic PHASE TWO - Identify Future Traffic Conditions - Community Workshops - Develop Neighborhood Traffic Management Plan WA Katz, Okitsu & Associates Tragic Engineers and T r»sporlauion Planers Data Collection Traffic Counts LEG END Q Study Intersection ❑ ADT Count Location 1,795 ADT Count 2 -day average 'First Public Meeting NE Hermosa Beach Neighborhood Traffic Calming Study What. is Traffic Calming It is a means to reduce traffic volumes, traffic speeds, vehicle noise, and visual impacts in residential neighborhoods. How is this done? By applying a set of traffic engineering "tools" that affect the physical, psychological, visual, social and regulatory processes of motorists and pedestrians. i.e., We change people's habits. Eig4 Katz, Okitsu & Associates Tragic Engineers and Thansportalton Planners First Public Meeting NE Hermosa Beach Neighborhood Traffic Calming Study Types of Traffic Calming Tools/Devices Toolbox options presented and evaluated included the following: INI Ell Speed Humps Bulges, Chicanes & Diverters Median Slow Points Roundabouts (Traffic Circles) Signs -Stop Signs Special Traffic Enforcement Signs MAWatz, Okitsu� & Associates . a Eninean mrd rransparrruion Planmrrs • Community Workshop #2 NE Hermosa Beach Neighborhood Traffic Calming Study March 5th, 2002 Areas Covered Study Area Last Meeting 1=1 Identification of Primary Issues ED Proposed Strategies Where Do We Go From Here a#z, Okitsu & Associates Traffic Ensinarrs and Transportation Marmon 'Workshop #2 Your Comme nts.. N SludybripeCts of future use of BMW dealership silo `tYllikfA7TA1Y ei#CH;.i Relocate stop signs from Longfellow/ Sepulveda to Duncan at Sepulveda Consider speed humps.on Longfellow :MaKe Longfellow Ave, one.way west -bound ' New stop signs at Ardntore/3oth Sheet Consider medians• along 30th.StreeL But do nothing which will remove parking Mid -block U -Turn emblems on 30th' due to No U Tum at the signal at Sepulveda New. developments in Manhattan .peach encourage cuathu traisc.on Seth.and • LongfOtcw - Study this LEGEND Focused Neighborhood StudyArea Stop Signs (() Signals --- Median No Median --+One -Way Street • Other traffic management tool Conaidercul-de-sac at deth/Sepulveda (objections to tris also notedl. Consider stop s3grrs or traffic diverters at 3OthfTennyson Considetchicanes along GonidAve. .MakeeouldAve a :. .tart 18nesbetween. ArdtnoreOren) and:,:. Meditti Plaae ` Ottlectlona to thts: Add warning signs. abautGould Avenue parrowing to 2.1anes :west ofMartita Piaci Make Gated -MC 25 MPH speed raft. Community Workshop #2 NE Hermosa Beach Neighborhood Traffic Calming Study Primary Issues Raised in First Workshop 1. Cut Through Traffic 2. Speeding 3. Failure to Obey Traffic Laws E.441ri Katz, Okitsu & Associates Trac Engfncers and Trrntrparraian P1arnw s Community Workshop #2 Issue 1: Existing Cut Through Traffic NE Hermosa Beach Neighborhood Traffic Calming Study AM Peak Cut Through Traffic and direction (7:00 AM - 9:00 PM) with percentage of total traffic PM Peak Cut Through Traffic and direction (4:00 PM - 6:00 PM)with percentage of total traffic I I I Community Workshop #2 NE Hermosa Beach Neighborhood Traffic Calming Study 1 1 I Community Workshop #2 NE Hermosa Beach Neighborhood Traffic Calming Study Issue 2: Speed What is the 85th Percentile Speed? Speed surveys aim to determine the 85th percentile speed This is defined as: "The speed BELOW which 85 percent of the traffic is traveling" Ii The speed limit on Longfellow Avenue, 30th Street and Tennyson Place is currently 25 mph LAril Katz, Okitsu & Associates Jriw k Engineers and Thansporralian Plmrrrars Community Workshop #2 NE Hermosa Beach Neighborhood Traffic Calming Study Issue 2: Speed Surveys 32 MPH: Legend Focused Study Area XX MPH 85th Percentile Speed 1 Community Workshop #2 NE Hermosa Beach Neighborhood Traffic Calming Study II, Community Workshop #2 NE Hermosa. Beach Neighborhood Traffic Calming Study Issues Summary Cut Through Traffic (2005) ED Longfellow —14 vehicles in AM, 29 vehicles in PM 30th Street — 33 vehicles in AM, 15 vehicles In PM Speed (85th Percentile) 0 Longfellow — 30 to 32 MPH O 30th Street — 29 to 32 MPH Failure to Obey Traffic Laws ID Observed failure to stop at stop -controlled intersections on Longfellow and 30th Street at Tennyson Community Workshop #2 NE Hermosa Beach Neighborhood Traffic Calming Study Solutions 5 Options were .developed Options 1, 2 and 3 have progressively more impact on residents but also have progressively stronger impact on the problems 1=i Options 4 is Do Nothing Options 5 is Almost Do Nothing Remember the fact that Trade -Offs are required between Effectiveness versus Inconvenience Option I NE Hermosa Beach Neighborhood Traffic Ca ming Study Speed HuniPs le II MIMI Longfellow Ave. • Speed limltstgns end local speed. 'enforcement •• PLEASE OBEY ; • ‘• ALL TRAFFIC, LAWS, VIOLATORS • VVILL•BE CITED • ‘t, Prohibited Movements Speed Umit Signs + Enforoement Program Speed Hump 0 Cut Through Traffic Tool Speeding/Safety Tool Traffic Laws Tool Option 1 NE Hermosa Beach Neighborhood Traffic Calming Study 30th Street Slows these movements 30th Street at Tennyson looking east '''';`•;.41,1,"•k7V-;;?1,af‘j:4:. Option 2 NE Hermosa Beach Neighborhood Traffic Calming Study rIumps ,.e41.1i4Pr‘ '2.(r 4.44),..44 .• , t „,,,,,2,44 • f? i722.9-,71 Legend Focused Study Area Prohibited Movements Speed Limit Signs + Enforcement Program Speed Hump Bulge Small Traffic Island Full Diverter Cut Through Traffic Tool Speeding/Safety Tool Traffic Laws Tool Option 2 NE Hermosa Beach Neighborhood Traffic Calming Study Full Diverter Longfellow Ave. III Option 3 • NE Hermosa Beach Neighborhood Traffic Calming Study 1. Medan narrowing 1 1 1 I I TAW?, Legend Focused Study Area Prohibited Movements Speed Limit Signs + Enforcement Program Speed Hump Bulge Small Traffic Island Half Diverter Cut Through Traffic Tool Speeding/Safety Tool Traffic Laws Tool •.• 745;60, -Vr. 1 1 1 Option 3 NE Hermosa Beach Neighborhood Traffic Calming Study 30th Street Half Diverter ID Option 4 Do Nothing NE Hermosa Beach Neighborhood Traffic Calming Study Community decides problems not serious enough to warrant any of the remedies Option 5 Almost Do Nothing NE Hermosa Beach Neighborhood Traffic Calming Study ,_tri`'' _ s:{.'�7+'4����`C��iC.,i,}'•':_.._... Community decides only to address speeding and enforcement issues with minimum impact on residents MIYI Legend Focused Study Area Speed Limit Signs + Enforcement Program Speed Hump Bulge Small Traffic Island Community Workshop #2 NE Hermosa Beach Neighborhood Traffic Calming Study SO.... Then we heard from the neighborhood: • They gave input on the five options. • We discussed their concerns and issues. • We discussed the ramifications of implementation • We reassessed the need. Where Do We Go From Here? LeKatz, Okitsu & Associates Thuij c Engineers and Transportation Planners Comments Received NE Hermosa Beach Neighborhood Traffic Calming Study Option 1 tr .. Summary of Comments 13 Responses - 4 liked Option 1 C 524 • eed,FlumPa M' Issues raised •Speeding on Longfellow • Cut —through traffic • Not enough focus on Longfellow • Add speed bumps on Longfellow • Make Longfellow one-way westbound • Suggest closing one end of some alleys Speeding/Safety Tool Traffic Laws Tool MINIM II II ran 11 Comments Received NE Hermosa Beach Neighborhood Traffic Calming Study Option 2 Y, Summary of Comments 13 Responses 5 liked Option 2 Issues raised • Creates problems on Gould • Perfect solution • Is it realistic? • Ok if no impact on parking • Make 3011" Street one-way east yccwngnaawiy Traffic laws Tool SiTal Comments Received NE Hermosa Beach Neighborhood Traffic Calming Study Option 3 Summary of Comments 6 13 Responses -.2 liked Option 3 Issues raised • Most traffic is local • Not enough focus on Longfellow • Worst solution — more traffic on Longfellow • Is it realistic? • Slow down access traffic in residential areas • Make Ardmore one-way northbound peel: grbare y ioow Traffic Laws Tool v 4 11l Comments Received NE Hermosa Beach Neighborhood Traffic Calming Study Option 4 Summary of Comments &.4 13 Responses -4 liked Option 4 Comn decide problE serioi to war of the 1••••••11 Issues raised • Not enough focus on Longfellow • Traffic and speed still problem on Longfellow • Concerns about Skechers impacts • Make Valley Drive one-way southbound Spa ea ingibaiew 1001 Traffic Laws Tool Comments Received NE Hermosa Beach Neighborhood Traffic Calming Study Option 5 Com deci addr spee enfo issu mini impa resid Summary of Comments 13 Responses - 2 liked Option 5 Issues raised • Not enough focus on Longfellow • Extra signs and police presence • Need multiple speed humps on Longfellow • Make Porter Rd one-way east from Ardmore Speeding/Safety Tool Traffic Laws Tool Comments Received NE Hermosa Beach Neighborhood Traffic Calming Study Other Comments Summary of Comments Issues raised • Hermosa Beach should make sure Manhattan Beach does not create traffic problems. • Divert traffic from Longfellow at Sepulveda to Second and Gould. • No speed humps on Tennyson — median narrowing on Longfellow is a must to slow speeds. • Speed humps and diverters are "overkill" — revisit after Skechers is complete. • Put signs with ID # on Skechers vehicles. • Need multiple speed humps on Longfellow. • Hoped "calming" meant "diverting" traffic. • Excessive speed seen on Longfellow — Time to be proactive. • Some felt calming study unnecessary. • Remove street barricades and make them one-way. • Downhill speeding worries with young children on streets. Comments Received NE Hermosa Beach Neighborhood Traffic Calming Study Overall Summary Overall Summary of Comments Liked Disliked Option 1 4 5 Option 2 5 5 Option 3 . 2 7 Option 4 . 4 6 Option 5 2 7 CliKatz, Okilsu & Associates Traffic ,Engineers and Transportoskrn Manners 'Conclusions NE Hermosa Beach Neighborhood Traffic Calming Study Where do we go from here? Overall Conclusions ED No clear consensus shown. II More people liked Option 2 than others. CD More people disliked Options 3 and 5 than others. Less people disliked Options 1 and 2 than others. Perhaps hold all decisions until Skechers is complete? IreKatz, Okitsu & Associates Trajf c .Fnsinners and Thanzpornalian Planners • Page 1 of 2 • • Jackie Drasco From: jim deutsch [sngwrtr@earthlink.net] Sent: Monday, August 09, 2004 3:44 PM To: City Clerk Subject: 30th Street Closure Importance: High (Please Deliver to Council Members for Tues Aug. 10th Meeting on the 30th Street Street -Closure issue) To: The Honorable City Council and Mayor City of Hermosa Beach From: JH Deutsch 707 30th Street Hermosa Beach I am in favor of the test closure of 30th Street in order to determine the impact of a permanent street closure at the mouth of 30th street just west of BMW. I support BMW (Cooper) expanding its dealership from Longfellow (on the north) continuously to the Round Table Pizza site (on the south end) as a single use auto dealership development. It is important to note that a traffic signal on Longfellow is in place at PCH which limits the number of vehicles westbound from the highway. Residents living on Longfellow are fearful that due to 30th Street being closed that their traffic will increase. I don't believe this is true. Traffic counts already show that the number of vehicles on Longfellow today is basically no'greater than when counts were taken in 2002. The only way to determine with certainty that the traffic on Longfellow would increase to an unmanageable degree is to temporarily close 30th street with barricades for a measured time period and do traffic counts on Longfellow. If traffic impacts are too great - then remove the temporary barricades and return to business as usual. While this experiment is being undertaken, I strongly recommend the City also place "No west -bound traffic" signs with arrows pointing North and South along PCH at the entrance to Longfellow directing motorists not to enter Longfellow in certain AM and PM peak hours. (The Police can then cite those motorists who violate the control sign to discourage cut-thru traffic) With the closure and control signing taken together, I strongly believe that no additional traffic impact will be experienced by the 700 block of Longfellow residents. In fact, this sign should remain in place permanently to help Longfellow cope with any additional traffic it may receive. The basis for these recommendations is that the City 8/9/2004 SUPPLEMENTAL INFORMATION Sb 4 • • needs a strong sales tax generator which they will have with Mini -Cooper remaining in Hermosa Beach. Legal Counsel and the Community Development Department, at the Council's direction can draft a multi-year use CUP agreement which binds the dealership to 'x' number of years in Hermosa. The current used car parcel (on the north side of 30th Street at the Highway) can then be developed as part of a planned use development with the remaining frontage creating a much larger parcel for Mini -Cooper rather than sold -off for a fast food or other strip commercial user which will have a negative impact on the neighborhood. JH Deutsch 8/9/2004 Page 2 of 2 • • MARY SAXE 717 30th St. Hermosa Beach, CA 90254 VOice/Fax: (310) 379-4376 lebollc'n msn.com August 9, 2004 Dear Members oldie Hermosa Beach City Council, I am urging you to vote IN FAVOR of the vacation of 30TH Street. I would like to see this dealership continue to do business in our city. Perhaps you can consider making Longfellow a one-way street between Tennyson and PCH in order to ease some of the traffic on Longfellow. Thanks for your time and consideration of this matter. Sincerely, SUPPLEMENTAL twiPnQnAA,iifTh 5b • • Northeast Hermosa Petition July 17, 2004 RESIDENT PETITION To Be Submitted to the City of Hermosa Beach Public Works Commission and City Council The undersigned Hermosa Beach residents and residents in the surrounding area who will be impacted by the 30th Street closure request that the Public Works Commission and City Council do not approve the 30th Street closure which is currently part of the proposal being considered for the development of the property presently occupied by South Bay BMW. The BMW dealership that has owned and operated at that location for 40+ years has done so successfully without the closing 30th Street. It would seem to us that South Bay Mini would continue to pursue developing this lucrative location even without the 30th Street closure. The dealership has already been given part of the alley between 30th Street south to Gould Avenue and, I believe Vasek Polak was also responsible for the Longfellow light because of his business on the NE corner of Longfellow & Sepulveda which he has since vacated. We would like to have seen that light removed, but were unsuccessful 2 years ago because Manhattan Beach owns one half and would not agree to its removal. A letter was written by Geoff Dolan, City Manager of Manhattan Beach to Stephen Burrell, Hermosa Beach City Manager on December 25, 2002 giving their "reasons for not supporting the project include concerns for more difficult pedestrian crossing, and shifting existing traffic to different residential areas". Longfellow is unsafe! Longfellow residents are concerned about our safety and the safety of others traveling the street. With the additional traffic that the closure of 30th will generate and the additional traffic to be generated by the Skechers project at the corner of Longfellow & Sepulveda, we are not only concerned about our safety and emergency vehicle access, there are residents contemplating moving should the 30th Street closure become a reality. Longfellow is already unsafe for all the following reasons: Longfellow Safety Issues: 1) The street is only 30 feet wide. a. With cars parked on Longfellow, two cars preceding in opposite directions, cannot pass without one pulling over. b. Currently because of the width (or lack thereof), traffic now backs up southbound on Sepulveda as cars attempt to turn westbound on Longfellow. 2) Traffic from the building on the northwest corner exits and enters onto/from Longfellow. Although this is currently:a safety issue because of the traffic turning westbound on Longfellow from Sepulveda, this will be exasperated by any additional traffic. 3) Directly beside the building on the northwest corner is a day care center which creates its own pick-up and drop-off traffic. Again, already a safety issue for the children, their parents and the Longfellow residents, this too will also become more of a problem with increased traffic flows. 4) Currently there is a No U Turn sign northbound on Sepulveda at Longfellow. Those obeying that sign, turn westbound on Longfellow and then turn around in the driveway of the building on the northwest corner or the driveway of the residents just down from the Sepulveda/Longfellow corner directly across from the day care center. Backing out onto this narrow street to turn around with cars parked on either side and just west of a light obviously creates not only a hazardous situation for the traffic on Longfellow, but for those children being picked-uREaft, dropped -off a the day care center and our own children and residents. AUG 0 2 2004 D. °P itmocA sr . • • Northeast Hermosa Petition July 17, 2004 5) If 30th Street is closed, all the traffic from 30th will be using Longfellow, a street already impacted with traffic safety issues that will be magnified with that additional traffic, and the traffic to be generated when the Skechers project is completed. 6) If 30th Street is closed, there will be no westbound traffic accessibility from Sepulveda after Longfellow until Gould which will again create more traffic for Longfellow and Gould. For the residents of the southern portion of Tennyson, there is the additional issue of emergency vehicle access to them and their homes. 30th Street has always been a thoroughfare providing access for emergency vehicles, residents taking their children to school and general public use. Streets are to be thoroughfares - open at both ends. The closing of any street puts undue burden on the adjoining streets — which in this case is Longfellow and Gould. When one buys property, there is an expectation of growth and the additional traffic generated by that growth, but not traffic generated by the adjoining streets being closed and becoming cul-de-sacs putting our safety at risk, raising their property valves while lessening ours. We believe the Council has set a precedent of not closing thoroughfares by not approving the closures of 2nd, 6th and 8th Streets. We do not want the closure of 30th Street We appreciate your voting to listen to our concerns at the August 10th meeting and look forward to the opportunity. Thank you for consideration of this matter. • • Northeast Hermosa Petition July 17, 2004 5) If 30th Street is closed, all the traffic from 30th will be using Longfellow, a street already impacted with traffic safety issues that will be magnified with that additional traffic, and the traffic to be generated when the Skechers project is completed. 6) If 30th Street is closed, there will be no westbound traffic accessibility from Sepulveda after Longfellow until Gould which will again create more traffic for Longfellow and Gould. For the residents of the southern portion of Tennyson, there is the additional issue of emergency vehicle access to them and their homes. 30th Street has always been a thoroughfare providing access for emergency vehicles, residents taking their children to school and general public use. Streets are to be thoroughfares - open at both ends. The closing of any street puts undue burden on the adjoining streets — which in this case is Longfellow and Gould. When one buys property, there is an expectation of growth and the additional traffic generated by that growth, but not traffic generated by the adjoining streets being closed and becoming cul-de-sacs putting our safety at risk, raising their property valves while lessening ours. We believe the Council has set a precedent of not closing thoroughfares by not approving the closures of 2nd, 6th and 8th Streets. We do not want the closure of 30th Street. We appreciate your voting to listen to our concerns at the August 10th meeting and look forward to the opportunity. Thank you for consideration of this matter. 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(c 3 Name Address Signature • NE Hermosa Petition a July 17, 2004 Name Address Signature Phone/email Name Address Signature Phone/email Name Address Signature Phone/email Phone/email L Name Address Signature Phone/email Name Address Signature Phone/email Name Name Address Address Signature Signature Phone/email Phone/email Name Name Address Address Signature Signature Phone/email Phone/email Name Petition Signatures Name hitt 5 � l e t -- Address Z9O) nere-ti0M U!c Address go,,vp ,Y FL, Signature Phone/email 310 -- 371-43a Name Address Signa 1� Phone/emaii1//"3 757 —Qri Name ,PS et.C�cd Address I CIA) Signature Phone/email3l0 1's--3 %e Name ei4e»'Loo 1;er,Jr, Address 29/ ' fes (%' P1- -. fL r ► Signature Phone/email 3r a X67 - b95 Name A It eG j___,, ' 0 Address &_ .1 1 al . A.: a" �1�t i Signature / rai / / Phone/email 31'/ ? ff *d , Name �..L.<Iz..dig d, -,,,,t Address Signature Phone/email Y‘,'73-1 ( NE Hermosa Petition July 17, 2004 Signature Phone/email ?l 1 0 — ?? 7 Z-- Name --NameCA-(28„,PGA) Address Signature Phone/email Name Address Signature Phone/email Name Address Signature Phone/email Name Address Signature Phone/email Name Address Signature Phone/email Northeast Hermosa Petition July 17, 2004 5) If 30th Street is closed, all the traffic from 30th will be using Longfellow, a street already impacted with traffic safety issues that will be magnified with that additional traffic, and the traffic to be generated when the Skechers project is completed. 6) If 30th Street is closed, there will be no westbound traffic accessibility from Sepulveda after Longfellow until Gould which will again create more traffic for Longfellow and Gould. For the residents of the southern portion of Tennyson, there is the additional issue of emergency vehicle access to them and their homes. 30th Street has always been a thoroughfare providing access for emergency vehicles, residents taking their children to school and general public use. Streets are to be thoroughfares - open at both ends. The closing of any street puts undue burden on the adjoining streets - which in this case is Longfellow and Gould. When one buys property, there is an expectation of growth and the additional traffic generated by that growth, but not traffic generated by the adjoining streets being closed and becoming cul-de-sacs putting our safety at risk, raising their property valves while lessening ours. We believe the Council has set a precedent of not closing thoroughfares by not approving the closures of 2nd, 6th and 8th Streets. We do not want the closure of 30th Street. We appreciate your voting to listen to our concerns at the August 10th meeting and look forward to the opportunity. Thank you for consideration of this matter. Name -c3Ae_eR UC.NM-S-NS Address (Q20 Go o, A -v -e Signature Phone/email 3(O. 31`' Name Address Signature Phone/email Name Address 01‘7 l �r C-) �•� Signature Phone/email (o 375 `t2 •ckentuffr Sa-t-. - Naive Address Signature Phone/email 3 3?' 01, Name 9Q)cQ, ffaV21L- Address .27 7 3 re a2JJ — Signature Phone/email 3/ ^ 37 [ - 3 d Name Address Signature Phone/em 63 ft) 376 — e 92 Name Address Signature Phone/email Name Address Signature Phone/email A • • Northeast Hermosa Petition July 17, 2004 5) If 30th Street is closed, all the traffic from 30th will be using Longfellow, a street already impacted with traffic safety issues that will be magnified with that additional traffic, and the traffic to be generated when the Skechers project is completed. 6) If 30th Street is closed, there will be no westbound traffic accessibility from Sepulveda after Longfellow until Gould which will again create more traffic for Longfellow and Gould. For the residents of the southern portion of Tennyson, there is the additional issue of emergency vehicle access to them and their homes. 30th Street has always been a thoroughfare providing access for emergency vehicles, residents taking their children to school and general public use. Streets are to be thoroughfares - open at both ends. The closing of any street puts undue burden on the adjoining streets — which in this case is Longfellow and Gould. When one buys property, there is an expectation of growth and the additional traffic generated by that growth, but not traffic generated by the adjoining streets being closed and becoming cul-de-sacs putting our safety at risk, raising their property valves while lessening ours. We believe the Council has set a precedent of not closing thoroughfares by not approving the closures of 2nd, 6th and 8th Streets. We do not want the closure of 30th Street. We appreciate your voting to listen to our concerns at the August 10th meeting and look forward to the opportunity. Thank you for consideration of this matter. Name V' Address Signature Phone/email Name V �V 1G Of lel Address !�L'&od l c( {f/4c e Signature Phone/email Name Address Signature Phone/email Na Address Signa Phone Name Address Signature Phone/em .JA1 g5 5 LJ kk .$12 Name Address Signature1�--r_( Phone/email ' b rz_ Name Address Signature Phone/email Name Address STraailor to 5°2 eA 902,51 ,Signature • A Phone/email • • Northeast Hermosa Petition July 17, 2004 5) If 30th Street is closed, all the traffic from 30th will be using Longfellow, a street already impacted with traffic safety issues that will be magnified with that additional traffic, and the traffic to be generated when the Skechers project is completed. 6) If 30th Street is closed, there will be no westbound traffic accessibility from Sepulveda after Longfellow until Gould which will again create more traffic for Longfellow and Gould. For the residents of the southern portion of Tennyson, there is the additional issue of emergency vehicle access to them and their homes. 30th Street has always been a thoroughfare providing access for emergency vehicles, residents taking their children to school and general public use. Streets are to be thoroughfares - open at both ends. The closing of any street puts undue burden on the adjoining streets — which in this case is Longfellow and Gould. When one buys property, there is an expectation of growth and the additional traffic generated by that growth, but not traffic generated by the adjoining streets being closed and becoming cul-de-sacs putting our safety at risk, raising their property valves while lessening ours. We believe the Council has set a precedent of not closing thoroughfares by not approving the closures of 2nd, 6th and 8th Streets. We do not want the closure of 30th Street. We appreciate your voting to listen to our concerns at the August 10th meeting and look forward to the opportunity. Thank you for consideration of this matter. Name Address Signature / 14-/ade 14 -/ad rem Phone/email 3/ 0-67(9- 2- 8'1 K /3 rww(leel sys e rie.,cti , apA Name Address Signature Phone/email Name Address Signature Phone/email Name Address Signature Phone/email Name Address G.3 Signature /� t�� r Phone/email7X-J % & V Name 313 -VY c c o I KK Address °V4) G©V L,►7 AVOW E Signatu Phone/email Z MEA -1I" Name Address Signature Phone/email Name Address Signature \\Q—'-f&X `11" t ...Mk Phone/email 3t019 9 55't 63 Petition Signatures Name 1 e rk L Q e" Address 6 Lig `'' f •Q II0—.1 Signature M.A. Phone/email 3 (0 ---3.?--(1—y (0 (a Ll ►� IseSeo e+- U'C(4'Pa� Name NE Hermosa Petition July 17, 2004 11 - Name Address Signature Phone/email Name Address Signature Phone/email I45ZLUM 7.4 Aod ' I Name Address Signature Phone/e • Name Address Signature y oil AA ri_r,•; .vijr_hf ,, A xvd/A1 Phone/e aAzi2. �e 'a Name / Address 7 Signature lee/ Phone/email/ Name UUV l_ Address W f� Signature Phone/email ?7 Li b `i g�— Name //4/, //fir aY)de(7-' Address 6'78 / Phone/email s•?)) "ff 23 -28 Name VY-1Ci -qy Signature e (j! • c A -re , Otk _JAddress Phone/email 3/0- 3 7(v • 5 75-e Name (961/4/1 5.-'i b bs Address (��;' Leif a, -f eJ1) &'V ✓41/e 444 Phone/email ~ 12-1 Signature Name '11C(( SSA"K� 10(�eS Address ,3-) `� h 5 �C (. u A v -e - Signature — --� Phone/email 3 to 3 1:2 — 05 —2/ S Name 4 J D 6E S Petition Signatures Name _(/`.)(1 w 141 1 1 1 Address ''7( Lonc\--re (IOw t Signature L))) A Phone/email (3/0)37 5 9 3 Address 123` oTl&-Fet_L_ Signature Phone/email 3/0 '3 7 S( Name '%r/ t \ 0\r 7 cA-X\ y % Address Signature�i1 , t ( ��CX�li �_ Phone/email 7tO �� ` r% 1( Name 5\Act O\/5 6t \ Address Signature Phone/email Name Address Signature( Phone/email Name CAH p_Aeoeorti Address Signature Phone/email 72__G FELL - ,4 c_ 310 798 4(10 Name )"),O11"V-/si, Address Lbho &itov A Signature Phone/email / 7 C S U • NE Hermosa Petition July 17, 2004 Name [IICAAEL_ Address�4 Lo _ L ou Signature Y �\ Phone/email Name Address1 Z 1 La t\(9t-PE) Signature Phone/email 3 t D L a1 L-1(--\ Name Address --CZ-1 1- 7)14LL,o Signature Phone/email Name C/J 7erOYt Ka Ise Address %%�on5 ice Dov Signature Phone/email Name "AwL ?vV' Address 3-2-o\ -\-(._h./k,a"),,\ — -1ET- \r?$1 Signatur-� Phone/emai Name /'?,2 Address Signatu Phone/emailS--- Petition Signature -\ ebbs Name Address Signature • NE Hermosa Petition July 17, 2004 ..4,411 Phone/email Name CAA//DY SYu66S Address Signature Phone/email Cray; z; u /1077/1/4 , ear/phone/email 6sa kONGFk-! A,Ote Name 501 e -d od A 5 T r Address ,100 1 it 60 n l7 J 0.Gre / Signature �L:�, / ill ' 50 f e_c! a.d a-us-h`n C5 hs. ori I4 Name 1%, 1-ky> Address1 ()'d/Fk\ Signature rt Phone/email UV}iWi5k17 �P %0ANt-' MY Name Address 6 6 6�/(N6%P�/OAn c ) Sil. y "'/_ • Phone email /C fGAL cy4- Name Address Signature Phone/email AC, 3t7.4 -ottGL Name - Address Flo\ • .rcelle� Signature( Phone/email Name// W(� I ^--- Address CP / i Alc 1 Signature EMMIP/ Phone/email Name Address Signature Phone/em Name 5 zlyd �'QrfeAxt0 0-0 Address Phone/email Signature ,*J6 Name Address Signature Phone/email OE 3 4.9od-57 , Vo,eKTms 14"271-f n1-6 n Name\ J / i `al/ /i 0/149 -P Address i^ /✓ V Signature Phone Name .. " `."L, Address CYC rz Sf r, Signature (/t» - -a --_ Phone/email ('611 • Vo/Dy Jx-7� These petitions are against closing 30th Street at Pacific Coast Highway. They were collected by Helene Frost, 2900 Tennyson Place, Hermosa Beach, Ca., 379-6433. These petitions are from people living off 30th street, (Tennyson Place, Amby Pl., Braeholm i lcrest. These itions are in addition to the approximately 170 petitions already presented to e Council on this matter They were collected August 7, 2004. r Name Petition Signatures Name IM l at.Al.(LC Address 44 0 raLILLGl wt I` l Address - y0 6 Signature - Phone/ - Name Address Signature Phone/em Name Address Signature Phone/email lI� � Name JgNP OI`� 0 Address r • Signature Alg,777KtrodWAIMIRMI Phone/email I ` / L0 3 Name e n u%/ 5-(4_/ 12 V S 2 [L r/✓ Son/ ISL Address s Signature Phone/email Name DS' Address olo Signature / ODD Phone/email z3(O 6285. NE Hermosa Petition July 17, 2004 Signature Phone/email Name Address z , � V Pt Signature Phone/email 0/ V) 137- s 3'7 Name a "el" 3 Ae r Address cy'-'tS_ j11.5PPrAIMW Signature Phone/email 3/ 4) Name Address .)S Signatur Phone/email Name Address I t Signature Phone/email ., • • Name ,� 0T& ,' 5.4/A (A Address Signature (� o B,e4e Petition Signatures Phone/email ?4) S/4 (, e//8 Name Addre Signa J i/JD/4- 11 1-JOPKg,IS- q 3O Name Address Signature Phone/email /® 3.7„/63 `a' - Name IL (; Address qv? D - ia-e0.)4, Signature J 4 4a-1 Phone/email 7 Name /1/( /7 l % (--/- NE NF 1 lcrmosa Petition July 17, 2004 Name Address Signature Phone/email Name Address Signature Phone/email Name Address Signature Phone/email Name Address Signature Phone/email �--re/VA) p" / f Name Address 291$ ` e/VA) " ))4� /1 Address Signa t> i Signature Phone/email 3/0 C8--/t{J the `L ¢te,€) Phone/email Name Name Address Address Signature Signature Phone/email Phone/email Name Address Signature • • Petition Signatures Phone/email CAPTCR' NE I Iermosa Petition July 17, 2004 Name Address Signature Phone/email Name Name Address / %,t / v Address Signatu . .• �!/ ���. Signature Phone/e �/ ' �_�I � /i Phone/email f)1l I. , Name /V4/ pp,OCJ ),f P/ Name Address �v 7 8i /) j E.,1r-�---Address Signature ��uUv Signature Phone/emai1'37< ?Oo2 3 Phone/email Name (' LU \4 LI • t 6L_ Name Address 614-6 -t kLt-i - Address Signature 63(-162—t_-1-4 At_ Signature Phone/email "7 7 •-2 � a.3 ?)-1 tot (d4Aj Phone/email Name Address Signature Phone/email Name Address Signature Phone/email Name Address Signature Phone/email Name Address Signature Phone/email Name Petition Signatures IVAc2mA \ gLDE Address } 0 A- T1„{}C; Signature Q,d�(,&��-- Phone/email 310 -3l - C,3 Name Address Signature Phone/email Name Address Signature Phone/email Name Address Signature Phone/email Name Address Signature Phone/email Name Address Signature Phone/email • NE Ilermosa Petition July 17, 2004 o R€-€ 307.1-4 E EE -T OPE- 111- pc . Name Address Signature Phone/email Name Address Signature Phone/email Name Address Signature Phone/email Name Address Signature Phone/email Name Address Signature Phone/email Name Address Signature Phone/email • /21 -)VC -- Elaine Doerfling From: Darlene Blaney [dar.hbca@verizon.net] Sent: Friday, July 30, 2004 2:37 PM To: Elaine Doerfling Subject: Council Meeting August 10, 2004 Elaine, Page 1 of 1 Attached is a petition against the closure of 30th Street. The residents in the neighborhood are in the process of collecting signatures from those will be most impacted by the closure. I just wanted to make sure you were aware of the petition for the agenda. On Monday, August 2, I will bring the petition and the signatures to City Hall. It is my understanding for items to appear on the agenda, the item needs to be given to you a week before the meeting. As of this moment we have 78 signatures, but there are more to collect. Please let me know if this is not the correct procedure. We are most anxious for this to be presented and discussed at the August 10th meeting. Thank you for your assistance. Darlene Blaney 702 Longfellow Avenue Hermosa Beach, CA 90254 310-374-0156 dar.hbca@verizon.net 8/2/2004 • • Stuart and Julie Wesolik 737 Longfellow Avenue Hermosa Beach, CA 90254 Mayor Art Yoon RECEIVED JUL 2 6 2004 Per As residents of Longfellow Avenue, we are greatly concerned about the potential closing of 30th Street. After only living here one year we have become keenly aware of the traffic patterns and have first hand witnessed and been victim to its problems. Closing 30th Street will exacerbate an already intolerable situation on our street. In short here are some of our concerns: 1. Longfellow is a narrow street. Too narrow to safely accommodate the traffic we already have. 2. The building on the northwest corner of Longfellow/Sepulveda was recently granted a variance for additional square footage without adding additional parking. The same buildings driveway is located perilously close to a blind corner. 3. The employees of Debonair Cleaners and Midas use Longfellow as a parking lot. This has not only added to our parking problems but has added noise and garbage. 4. During morning and afternoon rush hours cars with blaring stereos stack -up down our street. Some impatiently honk. Again more noise. 5. Cars that turn onto Longfellow race down the hill or use the driveways of my neighbors to make u -turns. 6. Turning west onto Longfellow from northbound Sepulveda is a treacherous turn. Because of the crest in the hill just north of Longfellow the time a driver has to make a decision for a safe turn is minimal. Our first week in the house we witnessed a horrific accident there. Hermosa Beach is a small town with traffic problems already. Putting additional and undue burden on our street and those around us does not make sense. Granting South Bay BMW an easement would serve no better purpose than to harm our residential areas. Sincerely, Stuart Wesolik Julie Wesolik • Dear City Council: RE: Closing of 30th Street RECEIVED JUL 1 9 2004 Per..... A successful Chevrolet dealer had been at that location (even when the alley behind was still a public right -away) and then the BMW was also a successful operation WITHOUT 30th Street being closed. Even when the Chevrolet dealer moved to Manhattan Beach .... thereas a separation of their main dealership to their used car lot by 9 Street. 9 Street is still open today. DAILY BREEZE article, July 16, 2004, states 30th Street residents wanting a low -impact neighborhood. I, too, would like the same for 27 Street then ... equal property rights for us; a quiet, traffic - free zone if 30th Street is closed. I am deeply opposed to having 30th Street closed. As stated prior: Chevrolet and BMW were successful without 30th Street closed. Sincerely, Ron Felsing rf90254@yahoo.com Hermosa Beach resident 07/16/04 c t August 5, 2004 Please distribute this letter and enter it into the public record for the August 10, 2004 city council meeting. TO: Hermosa Beach City Council City Manager, Community Development Director, Public Works Director FROM: Chris Howell 2966 La Carlita Place, Hermosa Beach RE: August 10 Public Hearing, South Bay BMW Dear Mayor Yoon and Councilmembers, We love living on 30th Street directly behind South Bay BMW. Like all our neighbors, we depend on your balanced decisions to protect our quality of life. As you review the proposal for an expanded Mini Cooper dealership, we urge you to take all reasonable steps that will keep this company in Hermosa Beach and enhance safety for residents, BMW staff and customers. South Bay BMW is the best neighbor we could ask for and a true asset to our entire community. We believe that their contributions benefit all 18,000 Hermosa residents and that their expansion proposal reflects the goals of our Economic Development Review Committee. The Proposal Before making a final commitment to invest $10 million and grow in Hermosa Beach, South Bay BMW has asked our city for: (1) Room to build a state-of-the-art dealership; (2) A street closure that will link their two lots, improve their customers' safety, and allow weekday access from northbound PCH ; (3) A tax -share agreement that will help them defray the substantial costs of land purchase and construction. • • In return, this company has offered to: (1) Remove commercial traffic and parking from residential streets; (2) Address an ongoing traffic safety issue at 30th and PCH, where conflicting land uses create the potential for serious accidents; (3) Contribute substantially to our city budget. Current Situation on 30th Street The eastern 100 feet of 30th Street is an actively used commercial zone, even though it is officially a public thoroughfare. BMW customers and employees often have to "dodge" incoming traffic from PCH, and at times cars entering 30th from PCH are blocked. Car carriers unloading vehicles on PCH block the view of southbound PCH traffic when residents exit 30th Street. By any measure, the current situation is a fatal accident waiting to happen. As South Bay BMW has grown, their management team has made exceptional and sincere efforts to reduce the impact on our neighborhood. However, the entire 700 block of 30th remains a "spillover" zone where commercial and residential uses mix. On a regular basis the following activities take place in front of our homes: (1) Test drives; (2) Vehicle deliveries; (3) Commercial loading; (4) Customer parking; (5) Employee parking; (6) Truck engine idling for up to 30 minutes. Our personal view is that these activities result from a growing business making the best of a dysfunctional location and a lack of comprehensive planning. We accept this use of our streets because of the overall benefits that BMW provides to our city. We do not see these activities as transgressions requiring city enforcement - but this mix of uses presents a persistent and serious risk to the safety of all who use 30th Street. Peter Boesen and his staff are by far the most responsive business neighbors we have known, but there is no action on their part that could truly control these impacts and the risks they present. We feel that customer parking and deliveries are reasonable uses of the street during business hours. With this in mind, BMW has proposed that the eastern 100 feet of 30th Street become part of the expanded dealership. This would separate commercial and residential zones and, most importantly, eliminate the risk posed by cross -traffic and conflicting uses of this land. We feel strongly that leaving the current traffic pattern on 30th Street unchanged will result in a serious accident if the dealership continues to operate on both sides of the street. Based on past experience, we also believe that any traffic plan that relies on police enforcement will be ineffective and totally inappropriate for a premier business neighbor. The police and BMW both have more important contributions to make to our city, conflicting land uses should be addressed through sensible planning. For these reasons, we ask you to consider alternatives if you do not support full closure of 30th Street at this time. These options should focus on traffic safety and giving the dealership improved access from both sides of PCH. Petition Opposing 30th Street Closure Over 150 residents have signed a petition opposing the closure of 30th Street. This is understandable and we respect their opinions. The only justifiable reason to close 30th Street, now and in the past, is to accommodate our top sales tax generator. The petition signers concern is that the 750 daily vehicle trips on 30th will immediately flow to Longfellow and Gould. We hope you will balance their views with the needs of all Hermosa residents, and that you will take the necessary steps to: (1) Keep our last major auto dealership in town; (2) Support a safe and efficient business location for Mini Cooper. Our view is that commercial traffic from an expanded dealership will only grow over time to affect 30th, Tennyson and Longfellow Streets. Overall residential traffic will probably remain about the same since 30th ends at PCH and at Ardmore, and since the overall housing stock is constant. The BMW proposal offers our only chance to remove the "growth element" from neighborhood traffic. We just have a basic difference of opinion with our neighbors based on our living in the "impact zone" adjacent to this business. We feel that more and more residents will be impacted by an expanded dealership if there is no adjustment to traffic patterns. When you review this issue, we ask you to consider the following: 1. A significant portion of the vehicle trips measured on 30th Street were from BMW • activities, which could be removed from all residential streets under their proposal. 2. Commercial traffic from an expanded dealership will grow steadily over time, while overall traffic generated by residents will remain about the same. 3. Current traffic patterns create a persistent and serious safety issue near dealership facilities during peak business hours. o s 4. BMW customers on northbound PCH can only access the dealership by making a U-turn at Longfellow from 3-7 pm five days a week, or by turning left on Longfellow and going back up 30th. This loads up the Longfellow intersection and is a dangerous way to access the dealership during peak business hours. Many BMW customers receive tickets from Hermosa and Manhattan police as they make the turn onto 30th on weekday afternoons ... not an ideal welcome to our community. 5. Linking the two BMW lots, legally and permanently, reduces the chance that the northern lot will be sold in the future for an undesirable use. The typical small -lot development on PCH is not neighborhood -friendly. Alternatives to Street Closure If you as Councilmembers do not accept the Mini Cooper proposal and the dealership still invests here, we ask you to consider the following alternatives to 30th Street closure. 1. Partial closure of 30th Street to westbound traffic, private drive for BMW This would allow residents to access PCH, while BMW would have a private drive for their northern lot and parking area. This would reduce the chance of accidents and the level of commercial traffic in all our neighborhoods. It could also eliminate the rush-hour left turn restriction from PCH to 30th. This approach would shift less traffic to Longfellow and other streets than full closure of 30th Street. 2. Posted 15 mph speed limit or speed humps for 700 block of 30th Street. This would also reduce the potential for serious accidents in zone most impacted by business activities such as test drives. We encourage you to evaluate the BMW proposal on its merits and form your opinion based on a comprehensive cost -benefit analysis. Everyone in the neighborhood loses if we fail to address unsafe traffic conditions or lose the dealership to another city. Thank you for your interest. Sincerely, S Chris Howell Honorable Mayor and Members of the Hermosa Beach City Council STREETLIGHT ELIMINATION Recommendation: August 2, 2004 1//w Regular Meeting of August 10, 2004 It is recommended that the City Council authorize the removal of up to 50% of the streetlights in the northwest portion of the City as a test project before proceeding citywide. Summary: Appropriations for the Lighting/Landscaping District (LLD) for fiscal year 2004-05 are $661,131. These appropriations are funded by $455,000 in tax levy funds, $2,750 in miscellaneous revenue and $61,643 from the LLD fund balance. The deficit of $141,738 was funded with a transfer from the General Fund. As part of the budget review process, Council directed staff to investigate eliminating approximately half the streetlights as a means of balancing the District budget by reducing expenditures. The majority of streetlights in the City are already energy efficient sodium vapor bulbs therefore removal is the only cost savings option. This was recommended in lieu of balloting residents to consider a cost increase to their Lighting District assessments (presently $41.68/year). Staff performed a cost analysis (see ATTACHMENT 1), which determined that a 50% reduction in lighting would save approximately $50,590 the first year in energy savings per year when the lights are turned off and an additional $62,410 per year in tariffs when the Edison -owned lights are removed, for a total annual savings of $113,000. There is a $40 per lamp charge for Edison to turn off the lights and bag them, for a total cost of approximately $20,000. Since this concept became public, staff has received mixed reviews from residents (see attached letters). Many residents are happy to see the lights turned off while others are concerned about safety. Staff recommends implementing these changes by starting out with a test area. The selected area is in the northwest section of the city, bounded by 27th Street on the south, City boundary on the north, Valley Drive on the east and the Strand on the west. The proposal is to remove all of the mid -block lights on the residential streets, leaving one light at the intersections and to remove every other light on Hermosa Avenue and on the Strand. This will eliminate 50 of the existing 152 lights. These lights will be turned off and left bagged for a trial period of approximately three months. Staff will bring the results of this test back to Council for final determination whether or not to proceed with streetlight removals citywide. If it is determined to proceed, the lights will be removed. The wooden power poles will remain but the concrete and steel poles will also be removed. 6a • • Fiscal Impact: Edison owns 41 of the 57 lights being removed. There is a $40 per Tamp charge for turning off the lights, for a cost of $1,640 to be funded by the Lighting/Landscaping District (105-2601-4303). Attachments: 1. Cost Savings memo 2. Resident letters 3. Map Respectfully submitted, Richard D. Morgan, P.E. /e --e Director of Public Works/City Engineer Noted for fiscal impact: Viki Copeland Finance Director Concur: Ste en B ell City Manager H:\B95\PWFILES\CCITEMS\streetlight elimination 8-10-04.doc DATE: TO: FROM: SUBJECT: • • Citi of 2lernwsa Teach Inter Office Memorandum June 15, 2004 Viki Copeland, Finance Director Rick Morgan, Public Works Director Eliminate 50% of Street Lights 03/04 fiscal year total power bill for street lights throughout city is estimated to be $130,000. Of this amount, approximately $34,000 is for city -owned street lights and $96,000 for SCE owned lights. CITY -OWNED LIGHTS: The City -owned lights (approximately 400) are primarily concrete or steel light poles in a continuous lighting system on major streets including Hermosa Avenue, Manhattan Avenue, Monterey Avenue, Pier Avenue, PCH south of Pier Avenue, and the Strand. To remove 50% of the city -owned lights staff recommends eliminating every other light, which can be accomplished with city maintenance staff. This will result in an annual energy savings of $17,000. EDISON-OWNED LIGHTS: Edison owned lights (approximately 1,000) are primarily on wooden power poles located sporadically in the residential areas of the City. To remove 50% of the lights it is recommended that all mid -block lights be eliminated maintaining intersection lighting. Edison will disconnect light ballasts and bag the light for a one-time charge of $40/light. The Edison billing amount for their lights includes a tariff of $5.68/mo/light for ownership/maintenance of the lights. Energy cost for 100 W High Pressure Sodium lights is $4.70 and for 70 W HPS it is $3.35/mo. Assuming a 50-50 split for 70 & 100 W HPS lights, the average monthly energy cost per light is $4.03 for an average monthly billing amount of $9.71 per light. Therefore when we disconnect 50% of the lights we will save approximately 41% of the total billing amount in energy costs. COST SAVINGS SUMMARY: A 50% reduction in lighting will save approximately $56,360 per year in energy savings per year when the lights are turned off and an additional $56,640 per year in tariffs when the Edison owned lights are removed, for a total annual savings of $113,000. The first year savings will be less because there is a $40 per lamp charge for Edison to ATTACHMENT 1 rbp/c/memo • • turn off the lights and bag them, for a total cost of approximately $20,000, plus the tariff , savings will not begin until we direct Edison to physically remove the lights. Staff anticipates it will take approximately 3 months to tum off the lights and bag them. They will be left bagged for a test period of three months and then, after settling resident concerns regarding individual Tight issues, we would direct Edison to remove them in January, 2005. Edison does not charge for removal of lights. This will result in a net savings of $50,590 for FY 04-05 (9 mos. of energy savings and 6 mos. of tariff savings less $20,000 in Edison charges). Thereafter there will be an annual savings of $113,000 to the Lighting/Landscaping District budget. Staff cautions the Council that there may be liability issues raised regarding reducing lighting levels in the City. rbp/c/memo • Rick Morgan From: Rick Morgan Sent: Wednesday, July 28, 2004 2:50 PM To: 'GalenLisa@sbmcnet.com' Subject: RE: street lights in Hermosa Beach on residential streets Galen & Lisa - I am getting mixed reviews on this proposal to reduce number of street lights by 50%, so thank you for your letter of support. The plan in residential neighborhoods is to eliminate most, if not all, of the mid -block lights and leave at least one light at the street intersections. I will be starting this by doing a test zone first. I have not finalized the location yet. Depending upon the outcome of this we anticipate having all removed by the end of the calendar year. Feel free to check back with me in two weeks and I'll know more...Rick Original Message From: Galen & Lisa Giebler [mailto:GalenLisa@sbmcnet.com] Sent: Wednesday, July 28, 2004 2:40 PM To: Rick Morgan Subject: street lights in Hermosa Beach on residential streets Dear Mr. Morgan, We recently heard the wonderful news that our city will be starting a program to turn off some of the very bright street lights on residential streets. Most everyone that I have talked to in our neighborhood is very happy to hear this news. How can we find out which street lights will be turned off and when? We would love our light to be turned off, its across the street in front of our house, 1910 Hillcrest Drive in Hermosa Beach. Thank you. Sincerely, Lisa Giebler 1910 Hillcrest Dr Hermosa Beach, CA 90254 PH 310-887-0684 ATTACHMENT 2 -ayA :v)/ -??1V, „„A ?/?1 1C) -160 rrrney6 i/ � -e ,rteIfw),9-01/ )°I'Ti54.4+ rxilh ')/47/1171) 'Olaz.)W )91'FAI " -71-11; 'r-‘/Wic rrnLeTP 14./%247 --1/0V/d21Yr 07, c?)9-bL" %cYr4 Pnr noh vw gPig fic (1469 7141 /0, / *szoe i/10-DAy'mj5D 0707lb PTASD 71-47E 67f i .c i Robert K. Shaal 263 Valley Drive Hermosa Beach, CA 90254 310-798-2335 shaalr@cs.com July 16, 2004 Steve Burrell, City Manager City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 Dear Mr. Burrell: • RECEIVED JUL 1 9 2004 Per The Easy Reader had a recent article regarding the city's plan to save money by removing half of the streetlights. I disagree with this economy measure. One of the advantages of living in Hermosa Beach is that you can walk to most things. Many of us walk at night. Reducing the number of streetlights makes this more difficult and more dangerous. Please let me know the appropriate venue to protest this change. Thank you. Sincerely, 4$04:14_, LEGEND '7714:411'91;i•ii,.:•ij?? • • SCE LIGHTS , (COUNT = 76) • SCE LIGHTS TO BE REMOVED, (COUNT = 37) CITY OWNED STREET LIGHTS, (COUNT = 26) CITY LIGHTS TO BE REMOVED , (COUNT = 13) 1111111111111111111. 111111111111111111j CITY_BOUNDARY .. , ...... _.....,r,...,..P..,,,.., • * r:. ^+5 ......'"' i , ' "II '',..7. -.‘,:•:?,1,x ,. .". ... ',...:,,,..:: '''.= .. ... .:-.-.;;.., 4 .10, _ • • Steve Page 1 of 1 From: Rick Morgan Sent: Monday, August 09, 2004 6:32 PM To: Viki Copeland; Steve Subject: RE: LLD The District was originally formed in 1970 as a "Lighting District" under 1911 Assessment Act. No ballots required, only 50% protest rule in affect. In 1976 was formed under the "Landscaping and Lighting Act of 1972" but was only for Lighting and appurtenant facilities only. This remained for lighting only through 93/94. In 94/95 landscaping was added to District (included parks). Prior to Prop 218 this change was allowed under same 50% protest hearing process. Homa recollects that in 1993 the City layed off 7-8 maintenance workers that maintained the Parks and contracted out those landscaping services. It is likely that there was a District surplus and therefore City may have added landscaping contract costs to District in 93/94. In 95/96 the assessment amount was increased from $16.84 to $54.82. In 97/98 park landscaping costs were eliminated from District to stay in accordance with newly adopted Prop 218 (Landscaping within public RNV was allowed under "Street Improvements" -per City attorney interpretation). I believe we are legally sound regarding alligations by Mr. Longacre of wrong -doings. I believe his main objective is to kill the removal of existing lights. I would like Mike Jenkins to comment on whether the removal of lights constitutes a "capital project". If it could be so argued then Prop 218 would require vote! My only other concern is that too much scrutiny will make public the fact that $225,000 of the $501,000 total budget is for personnel (including 20% my time, 20% Flaherty, and 30% Homa)....Rick [Rick Morgan] Original Message From: Viki Copeland Sent: Monday, August 09, 2004 10:13 AM To: Rick Morgan Cc: Steve Subject: LLD Rick, I'm giving copies to Steve of the 1995-96 staff report on the district for 6/27/95. Attached is a supplemental analysis of the increase from 16.84 to 54.82. Also the staff report of 5/29/97 for 97-98 District explains the decrease from 54.82 to the current 41.45. Page 3 of the engineers report addresses items no longer paid from the district. I think you have these in your file, but if not let me konw. (0 SUPPLEMENTAL. 8/10/2004 Item 6-a Supplemental Item 6-a SUPPLEMENTAL Submittal from Howard Longacre, Hermosa Beach resident. Council Meeting of Aug 10, 2004 ITEM 6-a Re: 50% Streetlight elimination citywide, and use of their funds for other city expenses without a vote of the property owners whom expect those funds to be used for the street lights. City Clerk: Please provide a copy of this supplemental to the Council members, City Manager, City Attorney, press members, and public table at the meeting, and so note in the minutes of the meeting, for the record, that my supplemental submittal was made. August 7, 2004 for meeting of Aug 10, 2004 Hermosa Beach City Council -Members, City Clerk, City Manager, City Attorney Re: Item 6-a (Streetlight Elimination / test area Council consideration.) Re: $6 per resident saving to significantly reduce nighttime safety. Honorable Members of the Hermosa City Council and others: The Council has before it an item for one purpose. To help balance a budget on the backs of property owner assessment payers and at a reduction of nighttime safety of the community, and as such, without the assessment payers approval as now required by the state's Constitution. Your legal counsel may suggest, 'in his opinion', that what the Council may do here is legally sound, but then he may not. However, notwithstanding what he may personally opine, what is being attempted here, is at the minimum, morally and ethically devoid, and not very intelligent (i.e. bright). Perhaps you are wondering why I say this. This assessment was never intended, by Hermosa property owners and the Council which originally made it law, to be used for anything other than street light service and maintenance. It was not intended for capital improvements of such either, however in recent years it has been improperly used for same. A few years ago, Hermosa city officials noticed that the people of the state were going to amend the state Constitution to stop city governments from making end -runs around Prop - 13 via their assessing of property owners, or modification of existing assessments and their uses without the property owners approval by vote. As such, our Hermosa government quickly and relatively quietly had a public hearing wherein, it rushed to change the Street Light property tax assessment to be also for "Landscaping", use. At the very least from an ethical standpoint, Hermosa officials should have waited for the outcome of the peoples march to amend the state Constitution. You whom are newer to the Council today may be wondering why the Council changed the assessment title and use. Simple reason. There had been accumulating, at a significant pace, a substantial surplus in this fund. As Council spenders and their city managers are reluctant to reduce assessments to that amount actually needed and intended, they saw a golden opportunity to transfer other city costs to the back of this assessment fund. TheAUPPLEMENiAL saw other cities get away with it, and so it's monkey see, monkey do. It is the nature o INFORMATION 6a Resident H.Longacre to Hermosa City Council for meeting 8/10/04 pg 1 of 3 • governments to spend every nickel coming in and not to return money unused to the people. Hermosa especially, saw this opportunity as they were looking for every nickel possible to build what has now become known as the 'Thunderdome', downtown bar -and -club zone. They saw the chance to use the Street Light assessment fund as a 'slush fund', as they previously had with the "Utility Users Tax", and also as they have of the "Fire -Flow" tax. All of these funds are now being used as de facto general fund revenues. So why is this latest proposed Street Light elimination such a clear representation of Hermosa's government gone astray? The state Constitution was amended by the people, and at the time of this amending, more than 50% of this assessment fund's yearly receipts were clearly being used for Street Lighting. To now say, "well there is no percentage of how much is to go to Street Lighting and how much is to go to 'Landscaping', is absolutely missing the point. The Council is proposing to eliminate half of all the street lights citywide. However, this property tax assessment now has more than twice as much cash coming in as it needs to pay for same. In other words the Council is again changing the intended use of these funds as the city finds more and more costs to tag with a cost code for "Landscaping" and or even lighting capital improvements, which is improper. And then the Council now is planning to throw out, of all things, the very street lights this property tax assessment was intended for, and which assessment brings in again, twice as much of the property owners' cash as it requires for street lights. The Council proposes to do this to avoid having the property owners vote for a higher assessment amount for all this other stuff. Would it not be more appropriate to cut $6 of landscaping per resident than $6 of nighttime lighting safety per resident? Which is more important? Which is more proper, legal, and ethically correct? One can not tell you how wrong this appears in every way one looks at it. At the very minimum this is deceitful, and unethical, and all on Council should be aware of that fact. The Council would be violating absolutely everything intended and implied by the people of the state of California as a result of their enacted amendment to the state's Constitution, should the proposal to switch more funds from street lights be made. The Council would be stretching to the absolute limits the peoples intent by this proposed action. Granted it is more fun to spend, and hand out the peoples money, and be thanked for doing so, than to balance a budget, but it is dead wrong to abuse those paying the taxes without going the extra mile to do it legally and ethically. Governments get away with many things, which they know, if challenged in court by the people or even a single citizen, would perhaps result in a costly reverse for them. However when they knowingly do these things, they have sunk to lows that are unconscionable. The theory that when on Council the job is so difficult, and one is doing so much good, that one can do no wrong, is absolutely not correct. You can do wrong, and knowingly. Now regarding the staff report for this item. Please note that for this year alone, the assessment is bringing in $445 thousand. But interestingly the report fails to indicate what amount, currently, the street lights and maintenance of same comes to. I believe you will find that it is approximately $226 thousand. Thus less than half of that which the property owners are generously paying. In other words over half the funds are being used annually for other things the property owners and original Council action did not intend, and for which the people have amended the state's Constitution to prevent from happening. Resident H.Longacre to Hermosa City Council for meeting 8/10/04 pg 2 of 3 • It is ludicrously now proposed to use only one -forth of the street -light property assessment receipts for street lights. This is outrageous, and most likely illegal since you are back -door changing the proportional use of the funds year by year. The Council and its directed city manager have perhaps no more financial smoke -and -mirror games to play, so as to solve Hermosa's real underlying financial problem, that being that the public safety costs are taking a higher and higher percentage of total gross city revenues each and every year. And this while gross revenues have been climbing all through the 90's and even to the present. The Council would best stop blaming the problem on a car dealership moving away, or the state legislature, and instead recognize that the staggering cost of public safety here is primarily a result of a downtown which has become a massive public -safety financial black -hole for the city. The people can no longer be expected to continue to subsidize the current situation so as to prevent crime, death, injury and a possible riot there. That is the problem which has been growing since the RU/DAT proposals were all but ignored and the downtown was permitted to slip into a costly financial late-night alcohol -serving public safety quagmire for the city, rather than a wonderful low - impact daytime place for all. The Council would best not shine a Bright -Spot -Light on the dire financial mess the city is evidently in, by turning off half of the street lights, and then removing them, so as to cover the tracks of this bad move. The Council will only be further degrading the city as like the residential street pavement degraded condition reflects to visitors everyday. And further the Council will be subiectinq the children, adults, and visitors to a significantly less safe night- time environment. The Council is reminded, that just one night-time accident, crime, rape, or whatever, as a result of this action, will in an instant wipe away the $112 thousand dollars the Council is proposing to shift to non -street -light use, and possibly even subject the city to substantial liability after having taken such an unneeded discretionary act, especially given that property owners have been paying for these lights to the tune of twice as much as required and expect them to be there. Further, the Council will be significantly degrading this city's nighttime safety, while not even addressing the city's underlying financial problems. This is a $6 per resident per year extremely dumb, unethical, and probably illegal proposal. $6 per year per resident to significantly decrease the nighttime safety of this community. And the property owners have already paid for this not to be done. Is this really how the Council now views the safety and quality of life for the children, adults and visitors here? Please keep in mind that Hermosa Beach is not the city of Los Angeles. Thankfully it is not! We need not follow their methods or government tricks. We need not be reminded of conditions in Los Angeles as evidently was done in a prior Council meeting. If the Council requires more money, to cover for the its refusal to solve the underlying public - safety costs drain downtown, then place something on the ballot. Involve the people. Best not to just unethically, and probably illegally, twist around the use of the property owners' assessed money to do another Band-Aid fix for the city's underlying financial problem. The Council would best simply cut those other charges it has been adding to this assessment slush -fund rather than removing half of all the city's street lights. And If a resident has a problem with a particular street light, then direct the city manager to deal with it. Sincerely, gocoevzd 4o9aee Resident H.Longacre to Hermosa City Council for meeting 8/10/04 pg 3 of 3 • 410*/1/4--e-e-- r0/07 August 2, 2004 • Honorable Mayor and Members of Regular Meeting of The Hermosa Beach City Council August 10, 2004 PROJECT NO. CIP 00-630 PIER RENOVATION — PHASE III, AWARD CONSTRUCTION CONTRACT, APPROPRIATE FUNDS, AND APPROVE PROFESSIONAL SERVICES AGREEMENT FOR CONSTRUCTION SUPPORT Recommendation: It is recommended that the City Council: 1. Award the Construction Contract to George C. Hopkins Construction Company, Inc. in the amount of $4,782,000.00 and authorize the Mayor to execute and the City Clerk to attest subject to approval by the City Attorney; 2. Authorize the reduction in the amount of $75,000 from the 122 Tyco Fund; 3. Authorize the appropriation of $100,000 from the 125 Park & Recreation Fund; 4. Authorize the appropriation of $500,000 from the 302 Artesia Blvd. Relinquishment Fund; 5. Authorize the appropriation of $51,991 from the 150 Roberti-Z'berg-Harris Grant Fund; 6. Authorize the appropriation of $220,000 from the 150 Per Capita Grant Fund; 7. Authorize the appropriation of $291,263 from the 301 Capital Improvement Fund; 8. Authorize the re -appropriation of $100,000 from Project No. CIP 03-109 Concrete Road Repair — Various Locations, 301 Capital Improvement Fund, into this project; 9. Authorize the re -appropriation of $120,000 from Project No. CIP 03-110 Slurry Seal — Various Locations, 301 Capital Improvement Fund, into this project; 10. Authorize the Director of Public Works to make minor changes to the George C. Hopkins Construction Company, Inc. contract as necessary within the 5% contingency amount of $239,100; and 11. Approve the Professional Services Agreement between the City of Hermosa Beach and Ron Yeo Architects for construction support services in an amount not -to - exceed $30,000. SUMMARY: On April 15, 2004, Project No. CIP 00-630 was advertised in the Easy Reader, Green Sheet (F.W. Dodge), and Reed Construction Data. A total of 33 bid packages were picked up. The City Clerk received 2 bids by the closing date of July 1, 2004. The bids were publicly opened and read aloud. 6b The bid results are as follows: BIDDER CITY TOTAL BID AMOUNT 1. George C. Hopkins Const. Co., Inc. Glendale, CA $4,782,000 2. Kiewit Pacific Co. Santa Fe Springs, CA $5,548,000 Both bids were responsive. The price of the apparent low bidder, Hopkins Construction, is approximately $1,282,000 (approximately 36.63%) above the engineer's estimate of $3,500,000. The higher bids can be attributed to the constantly increasing cost of materials. The following anticipated expenses are required to manage the project, minimize delays, and reduce inconvenience to the public and the L.A. County Lifeguards: 1) Testing/Special Inspections $ 60,000 2) Temporary Communications RelocationNerizon 56,097 3) Lifeguard Relocation/Temp. Facilities 52,388 4) Temporary Restroom Facilities 24.536 TOTAL $ 193,021 Staff requests award of the project and approval for these future expenses in order to expedite the start of construction. Background: The project originally bid on October 30, 2003 with two bidders. The low bid of $4,444,000 was determined to be unresponsive, and the second bid of $5,418,000 was approximately $1,942,364 over estimate; therefore, all bids were rejected. In an effort to reduce the cost of the project, Staff made several major changes to the plans and specifications such as eliminating the ADA ramp, observation deck, the use of Trespa, replacing lithocrete paving with concrete, and specifying a design build for the garage structure using masonry instead of concrete and rebar. Setting up temporary facilities for the lifeguards and their communications systems was also removed from the project. Staff and the lifeguards would take on the responsibility of setting up temporary facilities to better streamline the project. The project re -bid on June 10, 2004. Since no bids were received, the project bid date was extended to July 1, 2004. Two bids were received, with the low bid being $4,782,000. In an effort to minimize costs, Staff will conclude all services from Purkiss Rose -RSI, and contract directly with Ron Yeo Architects for review of submittals and RFI's pertaining to the buildings. Staff will request Harris & associates review all other submittals and RFI's. By excluding Purkiss Rose -RSI from the construction phase, the City will save the $19,722 of the original contract, and an estimated $12,000 for the cost of their overhead, supervision, and coordination. Analysis: Staff has reviewed the low bidder documents and has found them to be in order. Reference calls have been supportive of the contractor's work habits. Therefore, Staff recommends that the project be awarded to Hopkins Construction. All construction funding is not yet secured, but Staff recommends award of the project at this time. Any further delay risks Hopkins Construction withdrawing their bid. Staff has requested that Los Angeles County provide funding to cover costs related to the temporary and permanent 2 Lifeguard facilities. In addition, Staff has also requested a grant/loan from the California Coastal Conservancy. These two requests are still pending. Fiscal Impact: The project funding sources are as follows: FUNDING SOURCE CURRENT BUDGET PROPOSED APPROPRIATIONS 1) 121 Prop A Open Space 221,743 0 2) 122 Tyco * 2,167,800 (75,000.00) 3)122 Tyco (FY05-06) * 0 300,000 4) 125 Park Tax 0 100,000 5) 150 Wildlife Grant 324,000 0 6)150 Roberti-Z'berg-Harris Park Grant 0 51,991 7) 150 Per Capita Grant 0 220,000 8) 160 Sewer 196,874 0 9) 301 Capital Improvement 1,198,943 291,263 10) 301 Re-Approp. CIP 03-109 0 100,000 11) 301 Re-Approp. CIP 03-110 0 120,000 12) 302 Artesia Blvd. Relinquishment 0 500,000 TOTALS 4,109,360 1,608,254 *Notes: 1. The current 122 Tyco Fund budget must be reduced by $75,000 because the actual FY04-05 revenue will be $525,000 instead of the originally estimated $600,000. 2. The proposed appropriation for $300,000 from the 122 Tyco Fund will be made in FY05-06 for construction work completed in that fiscal year. Funds Available Proposed 04-05 Appropriation Proposed 05-06 Appropriation Total Project Budget $ 4,109,360 1,308,254 300,000 $ 5,717,614 Proposed Construction Contract $ 4,782,000 Temporary Facilities $ 133,021 Management/Inspection $ 500,000 Subtotal $ 5,415,021 5% Contingency $ 270,751 Total $ 5,685,772 Staff recommends the above listed appropriations be approved in order to prevent a shortfall and temporarily fund the project until L.A. County commits their funds. Once the County commits funds to the project, City funds can be transferred out to other projects for their originally intended use. 3 Attachments: 1. Project Location Map 2. Professional Services Agreement Respectfully submitted, Tristan D. Malabanan Associate Engineer Noted for Fiscal Impact: Viki Copeland Finance Director Concur: 1 Richard D. Morgan, P.E. Director of Public Works/City Engineer Concur: Stephen '�=u City Manager F:\B95\PW FILES\CCITEMS\00-630 Award Const Contract 08-10-04.doc 4 • • PROJECT LOCATION MAP ATTACHMENT 1 • • PROFESSIONAL SERVICES AGREEMENT PSA No. 04.008 THIS AGREEMENT, made and entered into this 10th day of August, 2004 at Hermosa Beach, County of Los Angeles, State of California, by and between the CITY OF HERMOSA BEACH, through its duly elected, qualified and acting MAYOR, hereinafter called the CITY, and Ron Yeo, FAIA Architect, Inc., hereinafter called the CONSULTANT. WITNESSETH: That the CONSULTANT for and in consideration of the covenants, conditions, agreements, and stipulations of the CITY herein. expressed, does hereby agree to furnish to the CITY professional services and materials, as follows: ARTICLE I - Scope of Work CONSULTANT shall perform all work necessary to complete in a manner satisfactory to CITY the services set forth in the plans and specifications or the Scope of Work attached as Exhibit A. ARTICLE II - Costs The CITY agrees to pay CONSULTANT for all the work or any part of the work performed under this Agreement at the rates and in the manner established in the Fee Schedule attached as Exhibit B. Total expenditure made under this contract shall not exceed the sum of $30,000. This fee includes all expenses, consisting of all incidental blueprinting, photography, travel, and miscellaneous costs, estimated to be accrued during the life of the contract. It also includes any escalation or inflation factors anticipated. No increase in fees will be allowed during the life of the contract. Any increase in contract amount or scope shall be by express written amendment approved by the CITY and CONSULTANT. The CONSULTANT will be reimbursed for costs incurred in the performance hereof as are allowable under the provisions of Part 1-14 of the Federal Procurement Regulations. ARTICLE III - Method of Payment CONSULTANT shall be reimbursed monthly in arrears based upon the hourly services provided. CONSULTANT shall submit invoices in triplicate and addressed to the CITY, do the Finance Department, 1315 Valley Drive, Hermosa Beach, CA 90254- 3884. ATTACHMENT 2 • • ARTICLE IV - Subcontracting CONSULTANT shall not be permitted to subcontract any portion of this contract without the express written consent of the CITY. ARTICLE V - Completion Date CONSULTANT shall commence work under this agreement upon execution of this agreement and shall complete the work according to the schedule submitted as part of Exhibit A, however, the CITY's Director of Public Works may extend the completion date as required by the scope of this contract. Any contract time extension shall require the express written consent of the Director of Public Works. ARTICLE VI - Accounting Records CONSULTANT must maintain accounting records and other evidence pertaining to costs incurred which records and documents shall be kept available at the CONSULTANT's Califomia office during the contract period and thereafter for three years from the date of final payment of Federal funds hereunder. ARTICLE VH - Ownership of Data All data, maps, photographs, and other material collected or prepared under the contract shall become the property of the CITY. ARTICLE VIII - Termination This contract may be terminated at any time for breach and the CITY may terminate unilaterally and without cause upon seven (7) days written notice to the CONSULTANT. All work satisfactorily performed pursuant to the contract and prior to the date of termination may be claimed for reimbursement. ARTICLE IX - Assignability CONSULTANT shall not assign or transfer interest in this contract without the prior written consent of the CITY. ARTICLE X - Amendment It is mutually understood and agreed that no alteration or variation of the terms of this contract, or any subcontract requiring the approval of the CITY, shall be valid unless made in writing, signed by the parties hereto, and approved by all necessary parties. 2 • • ARTICLE XI - Non -Solicitation Clause The CONSULTANT warrants that he or she has not employed or retained any company or persons, other than a bona fide employee working solely for the CONSULTANT, any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the CITY shall have the right to annul this contract without liability, or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. ARTICLE XII - Equal Opportunity Assurance During the performance of this contract, the CONSULTANT agrees as follows: A. The CONSULTANT will not discriminate against any employee or applicant for employment because of race, sex, creed, color or national origin. The CONSULTANT will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, sex, creed, color or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoffs or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The CONSULTANT agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. B. The CONSULTANT will, in all solicitations or advertisements for employees placed by or on behalf of the CONSULTANT, state that all qualified applicants will receive consideration for employment without regard to race, sex, creed, color or national origin. C. The CONSULTANT will permit access to their books, records and accounts by the applicant agency, the State, the Federal Highway Administration and/or the National Highway Traffic Safety Administration for purposes of investigation to ascertain compliance with this nondiscrimination clause. D. In the event of the CONSULTANT's noncompliance with the nondiscrimination clauses of this contract, this contract may be canceled, terminated or suspended in whole or in part. ARTICLE XIII - Clean Air Act During the performance of this Contract, the CONSULTANT agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act of 1970 (42 U.S.C. 1857 et seq.) and the Federal Water Pollution Control Act (33 U.S.C. 1251 et seq.) as amended. 3 • • ARTICLE XIV - Indemnity CONSULTANT agrees to indemnify the CITY; its officers, employees and agents against, and will hold and save each of them harmless from, any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of the negligent acts or intentional tortious acts, errors or omissions 'of CONSULTANT, its agents, employees, subcontractors, or invitees, provided for herein. CONSULTANT will defend any action or actions filed in connection with any of said claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees incurred in connection herewith. CONSULTANT will promptly pay any judgment rendered against CITY, its officers, agents or employees for any such claims, damages, penalties, obligations or liabilities. In the event CITY, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against CONSULTANT for such damages or other claims arising out of or in connection with the sole negligence of CONSULTANT hereunder, CONSULTANT agrees to pay CITY, its officers, agents, or employees, any and all costs and expenses incurred by CITY, its officers, agents or employees in such action or proceeding, including but not limited to reasonable attorney's fees. ARTICLE XV - Insurance A. Without limiting CONSULTANT'S obligations arising under ARTICLE XIV - Indemnity, CONSULTANT shall not begin work under this Agreement until it obtains policies of insurance required under this section. The insurance shall cover CONSULTANT, its agents, representatives and employees in connection with the performance of work under this Agreement, and shall be maintained throughout the term of this Agreement. Insurance coverage shall be as follows: i. Automobile Liability Insurance with minimum coverages of $500,000 for property damage, $500,000 for injury to one person/single occurrence, and $500,000 for injury to more than one person/single occurrence. ii. Public Liability and Property Damage Insurance, insuring CITY its elected and appointed officers, agents, and employees from claims for damages for personal injury, including death, as well as from claims for property damage which may arise from CONSULTANT'S actions under this Agreement, whether or not done by CONSULTANT or anyone directly or indirectly employed by CONSULTANT. Such insurance shall have a combined single limit of not less than $1,000,000. iii. Worker's Compensation Insurance for all CONSULTANT'S employees to the extent required by the State of California. B. Deductibility Limits for policies referred to in subparagraphs A (i) (ii) and (iii) shall not exceed $5,000 per occurrence. 4 • • C. Additional Insured. City, its elected and appointed officers, agents, and employees shall be named as additional insureds on policies referred to in subparagraphs A (i) and (ii). D. Primary Insurance. The insurance required in paragraphs A (i) (ii) and (iv) shall be primary and not excess coverage. E. Evidence of Insurance. Consultant shall furnish CITY, prior to the execution of this Agreement, satisfactory evidence of the insurance required, issued by an insurer authorized to do business in California, and an endorsement to each such policy of insurance evidencing that each carrier is required to give CITY at least 30 days prior written notice of the cancellation of any policy during the effective period of the Agreement. All required insurance policies are subject to approval of the City Attorney. Failure on the part of CONSULTANT to procure or maintain said insurance in full force and effect shall constitute a material breach of this Agreement or procure or renew such insurance, and pay any premiums therefor at CONSULTANT'S expense. ARTICLE XVI - Enforcement of Agreement In the event that legal action is commenced to enforce or declare the rights created under this Agreement, the prevailing party shall be entitled to an award of costs and reasonable attorney's fees in the amount to be determined by the court. ARTICLE XVII - Conflicts of Interest No member of the governing body of the CITY and no other officer, employee, or agent of the CITY who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Agreement; and the CONSULTANT further covenants that in the performance of this Agreement, no person having any such interest shall be employed. ARTICLE XVIII - Independent CONSULTANT The CONSULTANT is and shall at all times remain as to the CITY a wholly independent consultant. Neither the CITY nor any of its agents shall have control over the conduct of the CONSULTANT or any of the CONSULTANT's employees, except as herein set forth. The CONSULTANT shall not at any time or in any manner represent that it or any of its agents or employees are in any manner agents or employees of the CITY. ARTICLE XIX - Entire Agreement of the Parties This Agreement supersedes any and • all other agreements, either oral or in writing, between the parties hereto with respect to the employment of CONSULTANT by CITY and contains all the covenants and agreements between the parties with respect such employment in any manner whatsoever. Each party to this Agreement 5 • • acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement or amendment hereto shall be effective unless executed in writing and signed by both CITY and CONSULTANT. ARTICLE XX - Governing Law This Agreement shall be governed by and construed in accordance with the laws of the State of California, and all applicable federal statutes and regulations as amended. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF HERMOSA BEACH CONSULTANT MAYOR: Mayor, City of Hermosa Beach Ron Yeo, FAIA Architect, Inc. ATTEST: Elaine Doerfling, City Clerk APPROVED AS TO FORM: City Attorney 6 F:\B951PWFILES\PSA104.008 00-630 Ron Yeo 08-10-04.DOC • • EXHIBIT A SCOPE OF WORK Construction Phase • Review building submittals/shop drawings and return response within 5 working days. • Review and answer requests for information regarding the buildings. • Conduct site visits. Services will be billed on a costs plus overhead and profit basis. Timesheets, invoices, and receipts will be submitted with monthly progress payment requests. Not included: Site work - Civil, Landscape, Electrical EXHIBIT B FEE SCHEDULE DESCRIPTION COSTS Site Visits 4 @ 90 miles @ $0.35 126.00 Hours per trip 5 hours x $135 x 4 trips 2,700.00 Reimburseables - courier,copies, etc. 499.00 RFI communication 20 hours x $135 2,700.00 • Shop drwg submittals 55 hours x $135 7,425.00 20 hours x $50 1,000.00 Subtotal $ 14,450.00 Subconsultants Elecrical 2,250.00 Mechanical 4,300.00 Structural 9,000.00 Subtotal $ 15,550.00 Total $ 30,000.00 Note: The table above is used to estimate a total budget. Actual services will be billed on a costs plus overhead and profit basis. Timesheets, invoices, and - receipts will be submitted with monthly progress payment requests. 8 • August 5, 2004 //0/0C/ Honorable Mayor and Members of City Council Meeting of the Hermosa Beach City Council August 10, 2004 REPORT ON PURCHASE OF CHANGE MACHINES FOR UPPER PIER AVENUE RECOMMENDATION It is recommended that the City Council consider information relating to the purchase of a change machine and direct staff how to proceed. BACKGROUND When the new parking meters were purchased for upper Pier Avenue, the City Council directed staff to install a public change machine. One business in particular, the Laundromat on Pier Avenue, has voiced the need for coin machines due to the impact on his business. ANALYSIS The research conducted so far on installing public change machines has identified some issues that staff wants to bring to the attention of the City Council.. Several companies were identified who provide change machines. Staff also spoke to several cities who use them (Monterey, Santa Cruz, Newport Beach) and one local businessman who owns eight self-service car washes and has been in the business for 30 years. Issues identified with making the machine available: Security. — Any time cash is involved, there are security issues. Whereas a parking meter holds approximately $50, these machines, depending on the model chosen, will hold $1,200 or more. FraudNandalism. Each city or business contacted mentioned incidences of fraud. There are various ways of tricking the machines to give more change than intended. These range from "stringing", which involves putting a plastic tail on bills so they may be pulled back out, to attaching the face of a $5 or $20 bill to the face of a $1 bill. One city reported that they had to stop taking $5 bills until the manufacturer of their machine came up with an upgrade to the chip in the machine so it could recognize this type of fraud. 6c • • Collection/Replenishment. Any time cash in involved, intemal controls on the collection of the money is an issue. There is no intemal control that can guarantee 100% against theft or collusion. Two of the cities admitted that they did not have very good intemal controls for collection of the cash from the machines. One city that has two machines on their Pier indicates that they replenish the coins every day and only collect the bills under dual control (two employees) once a week. The owner of the car wash collects and replenishes his own machines so there is no issue. Dunbar Armored Transport, who transports our daily bank deposit was contacted and will give us a quote once a decision is made about the location and type of machine. The representative suggested there was a lot of risk in collecting from machines on the street, which may mean that the fee for the service will be high. All cities mentioned the Tabor -intensive efforts required for collecting, replenishing and repairing the machines. If additional machines are added in other locations, this could become an expensive and labor-intensive service. Maintenance. Literature from some of the coin machine providers do indicate that they have models that are particularly recommended for outdoor locations with salt air climates. Most of the maintenance issues identified were frequent jamming of the machines and the need to update the chips when there were bill changes by the U.S. government or to address fraud issues. OPTIONS 1. Direct staff to continue researching coin machines and purchase the appropriate one for Upper Pier. 2. Purchase a machine for placement in the Laundromat on Pier Avenue, with the owner responsible for servicing the machine as one of his own.(with concurrence of the owner) 3. Reconsider previous direction to purchase a coin machine, assuming that businesses and parkers will adapt, as they have in other commercial areas of the City. Respectfully submitted, Viki Copeland . Finance Director Concur: City Manager August 2, 2004 Honorable Mayor and Members of the Hermosa Beach City Council 62(1 -67 -4i6 -e S//dAp Regular meeting of August 10, 2004 COMMUNITY ENERGY PARTNERSHIP RESOLUTION APPROVING PARTICIPATION AND APPROVAL OF THE MEMORANDUM OF UNDERSTANDING WITH THE ENERGY COALITION Recommendation: That the City Council adopt the resolution approving the Memorandum of Understanding between the City of Hermosa Beach and The Energy Coalition and direct the City Manager to execute the MOU. Background: The City Council received the presentation by the Energy Coalition, a California non- profit corporation, at the July 27, 2004 meeting and directed staff to return with a resolution approving participation and a Memorandum of Understanding (MOU) for the program in conjunction with the Hermosa Beach City School District to bring this program to residents and businesses in Hermosa Beach. This program was brought to the community through the efforts of the Leadership Hermosa Program. If approved, the City of Hermosa Beach will join nine other Southern California Cities that are now participating in the program. The MOU has been modified to fit the format that the City uses and acknowledges the further participation of the School District and the volunteers from the Leadership Hermosa Program. The majority of the ongoing effort will be provided by the Energy Coalition and the efforts of the city and school district staff will not impact other programs and services that are already provided. This program will provide the opportunity for residents and businesses to take advantage of a number of programs offered through the Energy Coalition. The value of the services offered as mentioned during the presentation could total $500,000. There is no direct fiscal impact with this program. Respectfully submitted, S ephen ' . Burrell City Manager 7a RESOLUTION NO: 04- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AUTHORIZING THE CITY TO ENTER INTO A MEMORANDUM OF UNDERSTANDING WITH THE ENERGY COALITION, A CALIFORNIA NON-PROFIT CORPORATION. WHERAS, The Energy Coalition has demonstrated its ability to work with Southern California Municipalities, through its work in the cities of Irvine, Santa Monica, Moreno Valley, Palm Desert, Brea, and West Hollywood to provide energy efficiency programs; and WHERAS, the City of Hermosa Beach enters into the Community Energy Partnership, with the cities of Irvine, Santa Monica, Moreno Valley, Palm Desert, Brea, Cathedral City, Corona, San Bernardino, and Santa Clarita having been nominated by the Coalition to enter into this project; and WHERAS, all City projects will be coordinated with City Council and the City staff liaison to ensure that proposed projects meet the City's intended energy efficiency goals and target traditionally under -served residents, schools, and businesses; and WHERAS, the City of Hermosa Beach enters into this Memorandum of Understanding with the sole obligations listed therein. NOW, THEREFORE, BE IT RESOLVED by the City Council that the City of Hermosa Beach will enter into a Memorandum of Understanding with The Energy Coalition, a registered non-profit corporation in the State of California, which in partnership with its utility partners — Southem California Edison and Southern California Gas — will provide the funding for and implementation of energy efficiency programs and services to under -served areas and populations of the City. PASSED, APPROVED, and ADOPTED this 10`h day of August 2004. PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: City Clerk City Attorney • • Community Energy Partnership between THE ENERGY COALITION and THE CITY OF HERMOSA BEACH August 10, 2004 This Memorandum of Understanding between the City of Hermosa Beach and The Energy Coalition (the Facilitating Partner of the Community Energy Partnership with up to ten Southern California Cities and Utilities Partners Southern California Edison and Southern California Gas) is the beginning of a promising energy efficiency partnership. Its purpose is to forge effective strategies and programs to foster smart energy management in the City Of Hermosa Beach and to provide a means for the City to chart its sustainable energy future. This Memorandum of Understanding prepares parties for the Community Energy Partnership and its specialized funding in the Southern California cities of Irvine, Santa Monica, Palm Desert, Moreno Valley, Brea, Cathedral City, Corona, San Bernardino, and Santa Clarita. The cities understand the value of the Community Energy Partnership to create short -mid term energy (kWh), capacity (kW), natural gas savings (therms), and dollar savings, and to shape a secure and healthy energy future. By participating in the Community Energy Partnership, The Energy Coalition will work with Southern California Edison and Southern California Gas to catalyze, facilitate, and manage a campaign for energy efficiency services in City Of Hermosa Beach that have the potential to save millions of dollars over time. Special emphasis will be placed on providing energy and dollar -saving measures for residents and businesses most in need of efficiency services and who have been underserved by traditional utility -driven, energy efficiency programs. Background The Community Energy Partnership is an ongoing demonstration project of a statewide model for the delivery of energy efficiency services in California. The Two Cities Project (also known as the Regional Energy Efficiency Initiative) was operational in Irvine and 1 • • Santa Monica from 1999 — 2002 and prepared the path for its expansion to the Six Cities Energy Project in 2002 — 2003, a "third party initiative" funded by the California Public Utilities Commission. The Community Energy Partnership expands the project to up to ten Southem California cities with an aggregate population of approximately 1,000,000. By targeting neighborhoods for specially bundled services, The Energy Coalition creates critical masses of activities that lead to synergies in service delivery for traditionally "hard -to -reach" power consumers such as low -moderate income residents, senior citizens, small businesses, school districts, and municipal facilities creating both millions of dollars of community savings and building an awareness and sense of community responsibility for local energy use. *** This Memorandum of Understanding defines the roles of the City Of Hermosa Beach and The Energy Coalition for the years 2004 and 2005 and sets the stage for effective partnership: City Responsibilities Council Resolution: The City Of Hermosa Beach staff will develop a staff report for a council resolution authorizing the City Manager to sign this Memorandum of Understanding for participation in the Community Energy Partnership. Staff will brief the Council about the project mechanisms and its potential for community benefit. The resolution will authorize the ongoing support and in-kind services necessary to enable and empower the Community Energy Partnership to meet or exceed its stated goals. Team Leader: The City Of Hermosa Beach will appoint a senior staff member to serve as project liaison (known as a "Team Leader") for the Community Energy Partnership for the two-year project. The Team Leader will play a prominent role in representing the project within the City and coordinating project activities within the City. He or she will engage in routine communications with the other partner cities. All Team Leaders will participate in a two-day strategic planning forum at the onset of the project. Thereafter, Team Leaders or their assigned delegates, will participate in quarterly meetings with other partner cities throughout the project period and its final evaluation. The level of effort for this official is expected to be less than 10% full-time equivalent. Staff Support: The City Of Hermosa Beach will provide a minimum of one staff to support the designated Team Leader such that the City a) is represented at all quarterly Team Leaders meetings and other special meetings, and b) provides sufficient support to garner the full benefit of the Community Energy Partnership for the City Of Hermosa Beach. The combined level of effort for these key positions is expected to be less than 10% full-time equivalent. 2 • • Local Presence: The City Council Resolution will authorize the City to assist The Energy Coalition in effectively establishing a credible "presence" for the Community Energy Partnership within the City. This may include providing desk space for project staff at City Hall, enabling use of conference rooms, or establishing a hotline managed by the Coalition for interested participants. Project Promotion: Given the City's strong position within the community, it will be responsible for collaborative project promotion throughout the project tenure. This will include lending the City's good name and logo for project promotional materials, introducing Community Energy Partnership staff and management to key local stakeholders, linking the project with appropriate media outlets and connections, helping to identify credible implementation contractors, and highlighting other opportunities that will support the project's goals. In particular, the City will assist with effective program co -marketing and providing key linkages for success. Coalition Responsibilities Project Management: The Energy Coalition bears primary responsibility for project management throughout the term of the project. While urging local participation, the Coalition will bear responsibility to implement viable program plans with attractive offerings for residents and businesses within the City. The Coalition will assure ongoing program refinement and activities to maintain program visibility within the community. Administrative Services: The Energy Coalition will serve as the Community Energy Partnership administrator. The Coalition will maintain project fiduciary responsibility to hold and disburse project funds from a specially arranged trust account. The Energy Coalition will pay all subcontractors and track financials for the Community Energy Partnership Executive Committee to assure that funds are carefully allocated and in full compliance with the protocols for the program as set forth by the California Public Utilities Commission. Professional Support Services: The Energy Coalition will support the City Of Hermosa Beach and its energy efficiency initiatives using The Energy Coalition's technical support services. These include seasoned municipal energy planners, program designers, teachers and educators, marketing and communications firms, and a cadre of engineering firms, each of which can be marshaled as needed to enact program savings and results. Tailoring Programs for the Community: At the onset of the project, Coalition staff will develop customized sets of efficiency activities in each city. These will guide the delivery of a local "efficiency campaign" that is designed, launched, and refined for maximum benefit. The Coalition will be responsible for a) the comprehensive communications and outreach campaign required, and b) the comprehensive operations required to foster effective community organizing and responsibility around energy issues. • • PEAK Student Energy Actions: Also at the onset of the project, Coalition staff will work with City officials to determine the opportunities for launching PEAK Student Energy Actions in the City. PEAK serves as an effective core activity for the Community Energy Partnership. The Coalition is responsible for teacher trainings, provision of curricula, simulation software, etc, as well as supporting the program throughout the project tenure with contests, tool kits, special events, fundraisers, field trips, and summer programs. Municipal Energy Planning: Throughout the Community Energy Partnership, The Energy Coalition will work with the City Of Hermosa Beach to develop and/or refine the City's Energy Master Plan, placing special emphasis on energy efficiency priorities and programs that serve the spectrum of energy usages in the City. This document will be a road map for energy efficiency activities in the short term, and will outline the project and will provide a ten-year plan for the City's -overall smart energy management. Community Efficiency Tune -Ups: The Energy Coalition will bear primary responsibility the provision of hundreds of Community Efficiency Tune -Ups in the City Of Hermosa Beach. The Tune -Ups in households, apartment complexes, and small businesses demonstrate the Coalition's comprehensive approach to energy and resource management in which electric, peak demand, natural gas, and water savings accrue. The Tune -Ups also highlight the hybrid approach of hard savings coupled with raising awareness about energy use and smart energy management. The Coalition takes full project management responsibility for the Tune -Ups, will select and train installation contractors, provide all program materials, "market" the program to deserving participants, and track results. Special Events: The Energy Coalition will bear primary responsibility for planning, organizing, preparing, and executing all manner of Special Events related to smart energy management in the City Of Hermosa Beach. Special Events may be related to pre - planned community events or may be stand-alone events managed by the Coalition that serve the community organizing function of the Community Energy Partnership project and raise awareness of the value of energy and how to manage its use most wisely. Creating Energy Champions: The Energy Coalition will take the lead in an important program feature, namely the Energy Champions Recognition Program. Working with City officials, the Coalition will publicize key individuals and organizations in the partner cities that have "gone the extra mile" to promote smart energy management. Energy Champions may appear in the papers and at City Council and School Board meetings and will be highlighted as local community leaders taking responsibility for energy use. Performance Tracking: The Energy Coalition will be fully responsible for tracking progress against goals and reporting this information on a quarterly basis to City officials. As stipulated by the contract with the California Public Utilities Commission, the Community Energy Partnership will retain an objective Evaluation, Measurement, and Verification contractor to determine baseline energy consumption and cost data, and to carefully measure short-term, mid-term, and long-term community savings. 4 • i *** The above represents the Memorandum of Understanding between The Energy Coalition and the City Of Hermosa Beach. This 10th day of August 2004. of [fill with month and year] Ted Flanigan Stephen Burrell Managing Director City Manager The Energy Coalition Hermosa Beach, California 5 1645 Valley Drive Hermosa Beach California 90254 (310) 937-5877 FAX: (310) 376-4974 www.hbcsd.org embers ofthe and of Trustees nda S. Beck •egory E. Breen ally McCurdy nce Widman :Ida Wolin perintendent aron L McClain, Ed.D. • • HERMOSA BEACH City School District July 20, 2004 Honorable Members of the Hermosa Beach City Council 1315 Valley Drive Hermosa Beach, CA 90254 Dear City Council Members, RECEIVED JUL 222D04 Per I am writing this letter in strong support of the Community Energy Partnership for the City of Hermosa Beach and the PEAK Program for the Hermosa Schools. We are delighted to participate in the PEAK Program, which is a California Content Standards-based science curriculum. The curriculum is designed to teach 4th through 7th graders about electricity and energy conservation — and — empower our students to use energy wisely. The HermosaValley School Principal, Mrs. Linda Cohen and the Assistant Principal, Mr. Shawn Smith, have already met and determined that we will pilot the program in fourth grade during this next school year if the Energy Partnership and PEAK are approved by the City Council. Our school district is always looking for ways to cut energy costs and to help our students understand the value of careful conservation of resources. We feel that the PEAK Program will provide excellent support in this endeavor. If you have any questions, please don't hesitate to call me. Sincerely, ao. Sharon L. McClain, Ed. D. Superintendent 3 Memorandum //3-/oy tea', 44' To: Stephen Burrell, City Manager From: Lisa Lynn, Community Resources Department Date: 8/10/2004 Re: Consideration of a request from IMG to produce a concert on the beach featuring Sheryl Crow, Thursday, September 23`d, 2004. Concert Proposal The Community Resources Department received a special event application from IMG, the company responsible for the production of Beach Bash, to produce a concert on the beach that would feature Sheryl Crow. The verbal request was received Thursday, August 6, 2004, after the Council agenda had been prepared. The City event application and $500 application fee were received Friday, August 6, 2004. Please find attached a detailed production schedule and site plan. Should the request receive Council consideration, a detailed list of permit fees and applicable City charges will be prepared, along with a contractual agreement. Event Overview "Blue Beach" presented by American Express for an end of summer celebration. A unique build -out created by utilizing a famous beach location and big name talent to draw attention to Blue for Music fundraising efforts. The five-year anniversary of the Blue launch in Central. Park with Sheryl Crow and Friends will be re-created to bring California the same excitement, LA style. VENUE 6:00-6:45PM Opening Act 6:55-7:04PM TBD Remarks 7:05-7:55PM First Support Act 8:11-8:19PM American Express Remark 8:20-10:OOPM Sheryl Crow plus guest performers 10:01-10:10PM Fireworks Display 10:11 PM Show Ends American Express Presents The Blue Beach Hermosa Beach, CA Beach House Parking Structure Beach Drive Beach House Lot E3 Beach Drive The Strand Stage Pier Plaza ro UIMc Tmllet Life Guard Tower Bathrooms • d, .fi /1=1:;AtieG•"Urlw-e�eMVWhY �eiL; 9YG°f1:1a.i nc,vVM ..v -.,s -- - -- .n J _ ... �a...'R. .-.YAw f" i6.r -,---,-;-_-_,=:-__•-;-'.--. " y ;HERMOSArBEACHSCA SEPTEMBERi23;2004z`i`z.t"7"-z. `" +� ,-7=, .rw -5,„,_:....2t4',. -.4:,:: .+..txr. v ...,.....tl�- v � rLr Ak + ..,._ ...a. .. ........ Y .. 'PRODUCTIONrSCHEDI`JLE�; '-,.1-,' _.1:„.77.71,:;:r Momentum 161 Sixth Avenue New York, NY 10013 Laura Loughlin 212.236.4030 Liam Lynch 212.206.4033 VENUE HERMOSA BEACH , CA PRODUCTION OFFICE TEL: tbd FAX: tbd Ben Bourgeois Productions Ben Bourgeois 323.960.0600 Paul Marks 323.960.0600 Event Resources 1776 Broadway New York, NY 10019 David Stallbaumer 212.246.6044 x15 Tanya Greenblatt 212.246.6044 x14 Paul Boschi 212.246.6044 x13 - -A-.StLa- 8:OOAM - 8:OOPM DRIVE OFFICE TRAILERS AND TENT TRUCKS ONTO PATH DELIVER FORKLIFTS (8) DELIVER GENERATORS DELIVER SITE FACILITIES - FENCING, BARRICADE, ETC. BALANCE OF ABOVE, SITE, FORKS, GOLF CARTS, PLYWOOD, TOILETS DELIVER BAND AREA TENTS/ TRAILERS VENUE DRIVES OPEN TO PUBLIC - SETUP OFFICE TRAILERS PARK AND INSTALL SITE POWER CATERING SETS UP CRAFT SERVICE/KITCHENS DROP PRODUCTION PORTAJOHNS CONTINUE SITE PREP SITE CREW PLYWOOD ROADS FINISH PRODUCTION COMPOUND BUILD BAND TENTS UNLOAD SOME STEEL STAGE ON PATHWAY BY WORKSHOPS UNLOAD STEEL TRUCKS; STAGING BASE OUT MATERIALS "'--:1:17M:: „ _ — i.:'t> :'a, :Lz..—,-.--,...:.".-1:(' .. 'ti _ x =x c 17Septi.,m 8:OOAM 8:OOPM VENUE CLOSE PATH AROUND OVAL FOR DURATION BASE OUT STAGE, BALLAST INSTALL, INSTALL SITE POWER CONTINUE STAGE BUILD ASSEMBLE TOWERS START FILLING BALLAST TANKS CONTINUE STAGE BUILD MOVE TOWERS UP TO STAGE UNLOAD STEEL TRUCKS; STAGING, CONTINUE FILL BALLAST TANKS 9J1,812004w_., WORK;TQBE DONE,IN.ENCLOSEDIAREA" (NO,'TRUCK MOVEMENT•)` - ii, ....,,--,r.- •..._ .'" -- I 8:OOAM - 8:OOPM START VIP AREA TENT LAYOUT AND BUILD CONTINUE STAGE BUILD/ PREP FOR CRANE DRIVE CRANE INTO POSITION CRANE TOWERS FOR MAIN STAGE CONTINUE ROOF AND PROJECTION RIGGING FLY ROOF BUILD DELAY STRUCTURES PREP SYSTEMS FINISH DELAY STRUCTURES/ MIX TOWER MOVE LIGHTING/ SPOTS 1 of 3 Last updated: 8/7/2004 1:13 PM 9/19/20.01r", 7NWORKtTOBE#DONE1N ENCLOSED AREA (NOWT,RUCKIMOVEMENT) 7.-1- .7.-m:, .'c', .x``�.�zt 8:00AM - 8:00PM CONTINUE VIP LOAD-IN DELIVER SHOW AND TV GENERATORS TO PARKING LOT CONTINUE STAGE BUILD INSTALL OVER ROOF SCREEN STRUCTURES/ PROJECTOR RIGGING CONTINUE ROOF AND PROJECTION RIGGING FLY ROOF BUILD DELAY STRUCTURES PREP SYSTEMS FINISH DELAY STRUCTURES/ MIX TOWER ' MOVE LIGHTING/ SPOTS -,..r 3 yf, 4,s5"r• N :"'° Y+�y-i,. 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BUILD ENTRANCE GATES, PENS AND CHUTES COMPLETE VIP AREA LOAD IN BUILD MEDIA BLEACHERS PARK AND POWER RECORDING TRUCKS/ FACILITIES CABLE CAMERA AND CRANE POSITIONS SET UP ARTIST PRODUCTION, AUDIO/STAGE/LIGHTINGNIDEO INSTALL WIP FACILITIES/ TENTS VIP CATERING DELIVERIES PORTA JOHNS/ MEDICAL TENTS INSTALLED ARTIST TECH CHECK • CAMERA TEST AS POSSIBLE END DAY FOR AUDIO/ VIDEO/ STAGE LIGHTING/ VIDEO PROGRAMMING OVERNIGHT 2 of 3 Last updated: 8/7/2004 1:13 PM 3 of 3 Last updated: 8/7/2004 1:13 PM —' T.T^` ../4. '"" '..nF'vF ,' `. �'e4.. J. .rr'!�' a•!nt ? .......yr.«r+..+r...v —,-.- rY '' i,a. <. :t ': `7 ,,,.. ' 22 -Se . 8:00AM - 8:00PM FINAL SITE PREPARATIONS BAND STAGE TEST AND LOAD IN CONTINUES VIP / WIP INSTALL CONTINUES PAID VIP INSTALL TEST ALL SYSTEMS, TIME ALIGN AUDIO DELAYS PARK AND POWER BAND TRAILERS AND ADDITIONAL TENT TRAILERS CONTINUE PORTA JOHNS, AUDIENCE CHUTES, BARRICADE ETC. POSITION TOWER LIGHTS AROUND SITE AND ENTRANCE BUILD ENTRANCE ARCHES CAMERA BLOCKING END DAY FOR ALL EXCEPT PROGRAMMERS OVERNIGHT PROGRAMMING CALL -�� - -- ., SHOW DAYI �� ti ti ;. 4 , ;,'.-6 _, 37, a,' ---Z .-,...�,. .� .,An_,17Z-1,-,,-2`i4,:"_a. a..Z�,.,.. 23,�Sep�_ -, _ 8:00AM SECURITY AT STREET ENTRANCES LAPD CLOSE GATES AS POSSIBLE THROUGH MORNING DRIVES SHUT DOWN LATER AS PER PARKS 11:00AM AUDIENCE SECURITY IN PLACE AT ENTRY GATES 3:00PM DOORS OPEN pRE SHOW PROGRAMMING BEGINS 6:00PM VIP HOSPITALITY AREA OPENS 6:20PM HOST/ PRE SHOW INTRO 6:30PM OPENING ACT (40 MIN) 7:10PM CHANGEOVER (20 MIN) 7:30PM- 10:00PM SHOW 10:00PM END SHOW STAGEHANDS LOAD OUT 11:00PM PRODUCTION LOAD OUT 24-SeP cry'..,,; ..:at.k .�.+111er...=:.,..-==7:......k.. 1 8:00AM - 8:00PM VIP FACILITIES LOAD OUT BAND COMPOUND LOAD OUT DELAY SYSTEMS LOAD OUT AUDIENCE ENTRY GATES LOAD OUT STEEL LOAD OUT TENTS LOAD OUT SITE LIGHTING LOAD OUT PORTA JOHNS/ FENCING LOAD OUT LOAD STEEL TRUCKS ...7..i�yy r ''..�.,.rs724:' ' .Y; Ka» r.. pis .. 2SiSer :7,41:3:177 71`..27.. r w 'c e . ..', s++,="', ." : �«' �.a.J Ia ..:..rtt4.�,e-.«�h+n.+e�..cd�.,...ad'�.R+C.K. "Ate k....w_�e ,:. . 8:00AM - 8:00PM FINISH SITE FACILITIES LOAD OUT CONTINUE STAGE LOAD OUT - STACK AND RACK STEEL WALK THROUGH WITH CITY PRIOR TO SITE HANDOVER 3 of 3 Last updated: 8/7/2004 1:13 PM Addendum A: Creative Elements • Addendum A: Creative Elements REA 9123/04 I TE OPEN: 6:00 PM bs=..r ;. -. y,.- F• - , • r1 • —•. 4 _ "MUSIC V/,/oxry July 31, 2004 City Council Meeting August 10, 2004 Mayor and Members of the City Council VACANCIES - BOARDS AND COMMISSIONS UPCOMING EXPIRATION OF TERMS Recommendation: It is recommended that the City Council direct the City Clerk to immediately advertise and request applications from interested parties for three Public Works Commission terms that will expire October 31, 2004, with appointments to be made at the regular Council meeting of October 26, 2004. Background: Three terms on the Public Works Commission will expire October 31, 2004. Following established procedure, this matter is being brought to the attention of Council at this time for direction with regard to advertising the upcoming term expiration. Traditionally, Council has directed that all seats on all boards and commissions be advertised. The seats are currently held by Charlie Cheatham and Jean Lombardo, both of who have served on the Commission since September 12, 2000, when they were appointed to four- year terms, and Richard Applebaum, who has served on the Commission since April 22, 2003, when he was appointed to fill an unexpired term. If interested .in reapplying, all three would be eligible for reappointment. Appointments will be for four-year terms ending October 31, 2008. The vacancy will be advertised with an application -filing deadline of 6 p.m., Tuesday, October 5. I will report back at the meeting of October 12 on the number of submitted applications to enable the Council to schedule adequate time for interviews prior to the October 26 regular meeting. Elaine Doerfling, City Cler 8a • Mayor and Members of the City Council *1-ettLe-e-6 *OK August 5, 2004 City Council Meeting August 10, 2004 CABLE TELEVISION ADVISORY COMMISSION APPLICATIONS Recommendation: It is recommended that the City Council schedule a meeting for 6:00 p.m. prior to the regular meeting of September 14, 2004 for the purpose of interviewing applicants for the Cable Television Advisory Commission, with appointment to be made at the regular meeting. Background: At its meeting of March 23, 2004 the City Council took action to establish a short-term Cable Television Advisory Commission. The notice announcing the vacancies and inviting applications was posted on August 2, 2004 and was published in the Easy Reader twice (August 5 and 12) with a filing deadline of Wednesday, September 8, 2004 at 6:00 p.m. Elaine Doerfling, City Clerk 8b