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12/14/04
CITY CLERK "A goal without a plan is just a wish." AGENDA REGULAR MEETING HE'. OSA BEACH CITY COUNCIL Tuesday, December 14, 2004 - Council Chambers, City Hall 1315 Valley Drive 7:10 p.m. MAYOR Art Yoon MAYOR PRO TEM J. R. Reviczky COUNCIL MEMBERS Sam Y. Edgerton Michael Keegan Peter Tucker CITY C E Elaine Doerfling CITY TREASURER John M. Workman CITY MANAGER Stephen R. Burrell CITY ATTORNEY Michael Jenkins All council meetings are open to the public. PLEASE ATTE The Council receives a packet with detailed information and recommendations on nearly every agenda item. Complete agenda packets are available for public inspection in the Police Department, Fire Department, Public Library and the Office of the City Clerk. During the meeting, a packet is also available in the Council Chambers foyer. City Council agendas and staff reports are available for your review n e City's web site located a www.hermosabch.or CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL ANNOUNCEMENTS HOUSEHOLD HAZARDOUS WASTE ROUND -UP EVENT SATU.;' 1 AY, JANUARY 22, 2005 9:00AM - 3:00PM CLA'- STADIUM ON VALLEY DRIVE BETWEEN 8TH & 11TH STREETS f PROCLA TIONS & PRESENTATIONS COUNTY OF LOS ANGELES PUBLIC LIB''. RY 2004 BOOCONTEST WINNERS HE OSA BEACH HIST STORY MONTH PUBLIC PARTICIPATION: Although the City Council values your comments, the Brown Act generally prohibits the Council from taking action on any matter not listed on the posted agenda as a business item. . ORAL AND WRITTEN COMMUNICATIONS Members of the public wishing to address the City Council on any items within the Council's jurisdiction, or to request the removal of an item from the consent calendar, may do so at this time. Comments on public hearing items are heard only during the public hearing. Comments from the public are limited to three minutes per speaker. Members of the audience may also speak: 1) during discussion of items removed fro the Consent Calendar; 2) during Public Hearings; and, 3) during discussion of items appearing under Municipal Matters. The City Council acknowledges receipt of the written communications listed:belo` No action will be taken on matters raised in written communications. The Council may take action to schedule issues raised in oral and for a future agenda. Citizens with comments regarding City management or depa requested to submit those comments to the City Manager. NO WRITTEN COMMUNICATIONS 2. CONSENT CALENDAR: The following more routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless a Council member removes an item from the Consent Calendar. Items removed will be considered under Agenda Item 4, with public comment permitted at that time. Recommendation to approve the followin minutes: 1) Minutes of the Adjourned Regular meeting held on November 23, 2004; and, 2) Minutes of the Regular meeting held on November 23, 2004. Recommendation to ratify check register. Recom endation to receive and file Tentative Future A Recommendation to approve donations of $1,000 to the Redondo Union High School Grad Night Committee 2005 and $1,000 to the Mira Costa High School G.R.A.D. Booster Club for 2005. Memorandum from City Manager Stephen Burrell dated December 7, 2004. Recommendation to deny the following claims and refer them to the Ci Liability Claims Administrator. Memorandum from Personnel Director/] Manager Michael Earl dated December 6, 2004. Claimant: Drucker, Steven Date of Loss: 08-17-04 Date Filed: 12-01-04 Allegation: Property damage Claimant: Myers, Diana Date of Loss: 05-23-04 Date Filed: 11-18-04 Allegation: Police Misconduct Claimant: Nolan, Robert Date of Loss: 05-23-04 Date Filed: 11-18-04 Allegation: Police Misconduct (f) Recommendation to receive and file the action Commission meeting of December 1, 2004. Recommendation to accept donations of $15.00 fro on Weiner to be used for Veterans' Memorial maintenance; $500.00 from the Woman's Club of Hermosa Beach to be used for Veterans' Memorial maintenance; $450.00 fro the Woman's Club of Hermosa Beach to be used for the Tree Lighting, Sand Snowman and Breakfast with Santa eventsi$100.00 from an anonymous donor to be used for Veterans' Memorial maintenance; $50.00 from Katharine Davidson to be used for the purchase of miscellaneous equipment for the Fire Department; and, $250.00 from the Hermosa Kiwanis Foundation to be used for the Tree Lighting event. Memorandum from Finance Director Viki Copeland dated December 2, 2004. Recommendation to receive and file list of regular and ongoing City Board and Commission appointive terms that will expire during the 2005 calendar Year® Memorandum from City Clerk Elaine Doerfling dated December 1, 2004. • • (i) Recommendation to confirm by minute order the Community Development Director's similar use determination, pursuant to Section 17.26.04 of the Zoning Ordinance, to allow the use of a portion of an existing restaurant for a culinary school. Memorandum from Community Development Director Sol Blumenfeld dated December 8, 2004. (j) Recommendation to receive and file the action minutes of the Public Works Commission meeting of November 17, 2004. (k) Recommendation to adopt a resolution amending the ICRMA Joint Exercise of Powers Agreement. Memorandum from Personnel Director/Risk Manager Michael Earl dated December 9, 2004. (I) Recommendation to award Construction Contract for Project No. 02-108 Street Improvements (2nd Street from Pacific Coast Highway to the Strand and Monterey Boulevard from 4th Street to Herondo Street) to Alliance Streetworks, Anaheim, California based upon their lowest responsible bid of $428,683; authorize the Mayor to execute and the City Clerk to attest the construction contract subject to approval by the City Attorney; authorize the Director of Public Works to make minor changes as necessary within the contingency of $42,900; approve a change in the scope of work to reduce the contract amount by approximately $74,683; and, approve Professional Services Agreement for construction inspection services between the City of Hermosa Beach and David Momeni, PhD, for a fee not to exceed $20,080 and authorize the Mayor to execute and the City Clerk to attest subject to approval by the City Attorney. Memorandum from Public Works Director Richard Morgan dated December 6, 2004. (m) Recommendation to authorize the bid award to refurbish the fire station apparatus bay floor per fire department specifications to THT Flooring of Hawthorne, California and appropriate $9,120 to complete the apparatus bay floor project from the fire protection fund. Memorandum from Fire Chief Russell Tingley dated December 7, 2004. (n) Recommendation to authorize the bid award to refurbish the fire station personnel showers per fire department specifications to Ken Leal Plumbing of Anaheim, California in the amount of $10,600.00. Memorandum from Fire Chief Russell Tingley dated December 7, 2004. (o) Recommendation to direct staff to solicit proposals for private ambulance transport service. Memorandum from Fire Chief Russell Tingley dated December 7, 2004. (p) Recommendation to direct staff to return with a draft ordinance to amend Chapter 17.52 regulating nonconforming buildings and uses. Memorandum from Community Development Director Sol Blumenfeld dated December 8, 2004. 4 (q) • • Recommendation to authorize the award of the re -roofing contract for Project No. 04-633 Re -Roofing of City Buildings — Community Services and South School to All American Roofing Co. of the City of Paramount in the amount of $19,520; authorize the appropriation of $21,520 form the 301 Capital Improvement Fund; authorize the Mayor to execute and the City Clerk to attest the contract subject to approval by the City Attorney; and, authorize the Director of Public Works to make minor changes as necessary within the contingency amount of $2,000. Memorandum from Public Works Director Richard Morgan dated December 9, 2004. 3. CONSENT ORDINANCES a. ORDINANCE NO. 04-1245 — "AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING THE ZONING ORDINANCE, SECTION 17.46.101, PERTAINING TO THE ALLOWABLE SIZE AND HEIGHT OF CHIMNEYS." For adoption. Memorandum from City Clerk Elaine Doerfling dated December 1, 2004. 4. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION * Public comments on items removed from the Consent Calendar. 5. PUBLIC HEARINGS - TO COMMENCE AT 7:30 P.M. NONE 6. MUNICIPAL MATTERS a. AMENDMENT TO THE CITY'S PLUMBING CODE REQUIRING THE INSTALLATION OF GREASE REMOVAL SYSTEMS FOR EXISTING FOOD SERVICE ESTABLISHMENTS. Memorandum from Community Development Director Sol Blumenfeld dated December 6, 2004. RECOMMENDATION: That the City Council: 1. Review and comment on the ordinance requiring the installation of grease removal systems in existing restaurants and other food service establishments. 2. Direct staff to schedule informational meetings with the business community on the proposed requirements for grease traps and interceptors. 3. Schedule the matter for City Council hearing in March 2005. 5 • • 7. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER NONE 8. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL a. APPROVE CHANGES IN THE WAVE DIAL -A -RIDE PROGRAM OPERATION WITH THE CITY OF REDONDO BEACH. Memorandum from WAVE/Transit Subcommittee Mayor Yoon and Mayor Pro Tem Reviczky dated December 7, 2004. RECOMMENDATION: That the City Council approve the changes in the Wave Dial a Ride Program operation; authorize the continued participation in the Wave Dial a Ride Program for a period of two years; and, direct the City Manager to return with appropriate cooperative agreements with the City of Redondo Beach. 9. OTHER MATTERS - CITY COUNCIL Requests from Council members for possible future agenda items: Recommended Action: 1) Vote by Council whether to discuss this item; 2) refer to staff for a report back on a future agenda; or, 3) resolution of matter by Council action tonight. NONE ADJOURNMENT 6 i 2004 Children's Book Week Bookmark Contest This Year's Theme "Let's Book!" 2004 Bookmark Contest Winners Grades Kindergarten - 2°d 1st place - Hunter Ladnier 1st grade, Hermosa View School 2°' place - Elle Ryan 1' grade, Hermosa View School 3" place - Dominique Cruz l' grade, Hermosa View School Grades 3'" - 5th 1'` place - Riley Davis 5th grade, Hermosa Valley School 2" place Alexander Erickson 3" grade, Our Lady of Guadalupe School 3' place - Sara Lensing 3" grade, Hermosa Valley School Grades 6th -8`h Regional 1st place Winner - Robert Isozaki (out of 17 libraries in the West Region) 1" place - Robert Isozaki 8`h grade, Hermosa Valley School 2" place - Ella Rosenfeld 6`h grade, Hermosa Valley School 3`" place - Jonathan Moody 8`h grade, Hermosa Valley School MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Tuesday, November 23, 2004, at the hour of 6:35 P.M. ROLL CALL: Present: Keegan, Reviczky, Tucker Absent: Edgerton, Mayor Yoon INTERVIEWS OF CABLE TELEVISION ADVISORY COMMISSION APPLICANTS City Clerk Doerfling presented two supplemental applications, both of which were received prior to the filing deadline, and said applicant Peter Ellis was unable to attend tonight's interview as he was in New York. Pursuant to past procedure, the applicants were interviewed separately, apart from the others, with each Councilmember asking one question of each of the applicants. Recognizing that this was a public meeting open to any member of the public wishing to observe the interviews, each of the applicants waited their turn and entered the room one at a time when called. Coming forward to proceed with the interview process and respond to the individual Council questions were the following applicants: Helaine Miller Stan Levine David Padula Maureen Ferguson Jeff Bartlett Gene Dreher ADJOURNMENT - The Adjourned Regular Meeting of the City Council of the City of Hermosa Beach adjourned on Tuesday, November 23, 2004 at the hour of 7:02 p.m. to the Regular Meeting scheduled to begin at the hour of 7:10 P.M. gfL?—C7-/,—en) City Clerk City Council Minutes 11-23-04 Page 11535 2ac'; MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Tuesday, November 23, 2004, at the hour of 7:10 p.m. PLEDGE OF ALLEGIANCE — Addison Vigil ROLL CALL: Present: Edgerton, Keegan, Reviczky, Tucker, Mayor Yoon Absent: None ANNOUNCEMENTS — Councilmember Edgerton announced that the Red Sox World Series trophy would be on display at Fat Face Fenner's Fishack on Friday, November 26, from 9:30 a.m. to 12:30 p.m. Councilmember Tucker congratulated the Mira Costa High School girls' volleyball team for winning CIF and cheered on Redondo High School's Football team in their quest for the CIF championship. Mayor Pro Tempore Reviczky announced the Tree Lighting Ceremony on Pier Plaza from 6:00 to 8:00 p.m. Thursday, December 2, and the Sand Snowman Contest on the beach from 9:00 a.m. to 12 p.m. Saturday, December 4. Mayor Yoon announced (1) a new holiday event — Breakfast with Santa — at the Community Center from 9:00 a.m. to 12 p.m. Saturday, December 11, noting that pre -registration was required and event details were on the City's website, and (2) a Rotary fundraiser at 5:30 p.m. Sunday, December 5, at the Mermaid. Noting that this was the last meeting before the beginning of Hanukkah, he wished everyone a Happy Hanukkah. PRESENTATIONS WORLD AIDS DAY - DECEMBER 1, 2004 Robert Rojas, Social Services Coordinator for the South Bay Family Health Center, invited everyone to the Celebration of Life on Sunday, November 28 from 1:00 to 5:00 p.m. at Pier Plaza, featuring food, information booths, entertainment, speakers, and a candlelight vigil at 5:30 p.m. Brook McIntyre distributed flyers for Celebration of Life and thanked the City for its many years of support; saying she hoped the Council and the community would be able to attend the event, especially the Candlelight Vigil. Mayor Yoon thanked Mr. Rojas and Ms. McIntyre for their hard work and presented them with a proclamation stating that Hermosa Beach proclaimed December 1 as World Aids Day. PUBLIC PARTICIPATION: City Council Minutes 11-23-04 Page 11536 2a(2 • S There was no written correspondence. Coming forward at this time to address the Council were: Carla Merriman — Executive Director, Hermosa Beach Chamber of Commerce and Visitors' Bureau, expressed the merchants' interest in free holiday parking in the downtown zone, noting it was very helpful for restaurants that host large holiday parties as well as the retailers; Greg Grinnell — Hermosa Beach, read a statement supporting free WiFi throughout the City and presented a flyer analyzing the proposal on the Council's November 9 agenda; and Tom Nyman — Hermosa Beach, expressed opposition to providing parking passes to occupants of the proposed commercial building at 200 Pier Avenue (City Manager Burrell said a discussion of the subject of businesses having passes to park in the downtown area would be agendized in the near future, not just for this building, but the entire downtown area). Councilmember Tucker suggested that the specified street lights which had been turned off be turned back on and requested that the topic be agendized for the City Council meeting of December 14 or January 11, with the possibility of increasing assessments. Mayor Yoon concurred that this topic be agendized. 2. CONSENT CALENDAR: City Manager Burrell requested that the Council continue item 2(k) (ICMA Joint Exercise of Powers Agreement amendment) to the meeting of December 14. Council consensus was to approve this recommendation. Action: To approve the consent calendar recommendations (a) through (m), with the exception of item (k), which was continued to the December 14 meeting at the request of the City Manager, and the following items, which were removed for discussion in item 4, but are shown in order for clarity: (al ) Reviczky and (f) Reviczky. Motion Edgerton, second Reviczky. The motion carried by a unanimous vote. (a) RECOMMENDATION TO APPROVE THE FOLLOWING MINUTES: 1) Regular meeting held on October 26, 2004; and 2) Regular meeting held on November 9, 2004. Action: To approve 1) The City Council minutes of the Regular meeting of October 26, 2004, as corrected on page 11521, to reflect that it was Mayor Pro Tempore Reviczky, not Councilmember Keegan, who cast the dissenting vote for the first action on item 6(a), Request to Reconsider Objection to Dancing at TJ Charlyz; and 2) The City Council minutes of the Regular meeting of November 9, 2004, as presented. City Council Minutes 11-23-04 Page 11537 (b) RECOMMENDATION TO RATIFY THE CHECK REGISTER NOS. 38450 THROUGH 38580, INCLUSIVE. Action: To ratify the check register, as preseh'ted. (c) RECOMMENDATION TO RECEIVE AND FILE TENTATIVE FUTURE AGENDA ITEMS. Action: To receive and file tentative future agenda items, as presented. (d) RECOMMENDATION TO RECEIVE AND FILE THE OCTOBER 2004 FINANCIAL REPORTS: 1) Revenue and expenditure report; 2) City Treasurer's report; and 3) Investment report. Action: To receive and file the October 2004 financial reports, as recommended by staff: (e) RECOMMENDATION TO DENY THE FOLLOWING CLAIM AND REFER IT TO THE CITY'S LIABILITY CLAIMS ADMINISTRATOR. Memorandum from Personnel Director/Risk Manager Michael Earl dated November 9, 2004. (f) (g) Claimant: Roberts, Aaron Date of Loss: 05-08-04 Date Filed: 11-08-04 Allegation: Excessive force by Police Dept. Action: To deny the above -noted claim and refer it to the City's Liability Claims Administrator, as recommended by staff. RECOMMENDATION TO ACCEPT DONATIONS OF $250 FROM YELLOW CAB CO-OP AND $250 FROM BELL CAB COMPANY TO BE USED FOR WIFI SPONSORSHIP. Memorandum from Finance Director Viki Copeland dated November 15, 2004. This item was removed from the consent calendar by Mayor Pro Tempore Reviczky, in order to acknowledge and thank the donors. Action: To accept the following donations: 1) $250 from Yellow Cab Co -Op to be used for WIFI Sponsorship; and 2) $250 from Bell Cab Company to be used for WIFI Sponsorship. Motion Reviczky, second Keegan. The motion carried by a unanimous vote. RECOMMENDATION TO APPROVE THE CITY COUNCIL MEETING SCHEDULE FOR 2005. Memorandum from City Manager Stephen Burrell dated November 15, 2004. City Council Minutes 11-23-04 Page 11538 Action: To approve City Council meeting schedule for 2005. (h) RECOMMENDATION TO RECEIVE AND FILE REPORT OF CUSTOMER SERVICE SURVEYS/COMPLAINTS. Memorandum from City Clerk Elaine Doerfling dated November 15, 2004. (1) Action: To receive and file report of Customer Service Surveys/Complaints. RECOMMENDATION TO ADOPT A RESOLUTION REVERSING THE PLANNING COMMISSION DECISION AND APPROVING A VARIANCE TO LOT COVERAGE AT 311 31ST STREET. Memorandum from Community Development Director Sol Blumenfeld dated November 23, 2004. Action: To approve the staff recommendation to adopt Resolution No. 04- 6366, entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, TO APPROVE A VARIANCE TO THE LOT COVERAGE AND OPEN SPACE REQUIREMENTS AND MAXIMUM ALLOWABLE VALUATION INCREASE FOR A NONCONFORMING STRUCTURE IN ORDER TO ALLOW AN ADDITION AND REMODEL OF AN EXISTING SINGLE-FAMILY DWELLING, RESULTING IN 70.9% LOT COVERAGE RATHER THAN THE MAXIMUM 65%, A 148.1% VALUATION INCREASE RATHER THAN THE MAXIMUM 100%, AND PROVIDING NO OPEN SPACE DIRECTLY ADJACENT AND ACCESSIBLE TO A PRIMARY LIVING AREA AT 311 31ST STREET, LEGALLY DESCRIBED AS LOT 23, BLOCK 117, SHAKESPEARE TRACT." (j) RECOMMENDATION TO RECEIVE AND FILE THE PROJECT STATUS REPORT. Memorandum from Public Works Director Richard Morgan dated November 16, 2004. Action: To receive and file the report on the status of capital improvement projects that are either under design or construction as of October 31. (k) RECOMMENDATION TO ADOPT A RESOLUTION AMENDING THE ICRMA JOINT EXERCISE OF POWERS AGREEMENT. Memorandum from Personnel Director/Risk Manager Michael Earl dated November 17, 2004. (1) Action: To continue to the next City Council meeting of December 14, 2004, as requested by the City Manager. RECOMMENDATION TO RECEIVE AND FILE THE ACTION MINUTES OF THE PLANNING COMMISSION MEETING OF NOVEMBER 16, 2004. Action: To receive and file the action minutes of the Planning Commission meeting of November 16, 2004. City Council Minutes 11-23-04 Page 11539 (m) RECOMMENDATION TO ADOPT RESOLUTION APPROVING FINAL MAP #26957 FOR A TWO -UNIT CONDO AT 1042 AND 1044 7TH STREET. Memorandum from Community Development Director Sol Blumenfeld dated November 15, 2004. Action: To approve the staff recommendation to adopt Resolution No. 04- 6367, entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, GRANTING APPROVAL OF FINAL PARCEL MAP NO. 26957 FOR A TWO UNIT CONDOMINIUM PROJECT LOCATED AT 1042 AND 1044 7TH STREET, HERMOSA BEACH, CALIFORNIA." 3. CONSENT ORDINANCES - None 4. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION Item 2(a1) was heard at 7:22 p.m. and item 2(f) was heard at 9:22, but both are shown in order for clarity. Public comments on items removed from the consent calendar are shown under the appropriate item. At 7:30, after acting on item 2(a)(1), the order of the agenda was suspended to move to public hearing item 5(a). 5. PUBLIC HEARINGS a. TEXT AMENDMENT TO SECTION 17.46.010 TO CHANGE THE ALLOWABLE SIZE AND HEIGHT OF CHIMNEYS. Memorandum from Community Development Director Sol Blumenfeld dated November 16, 2004. Director Blumenfeld presented the staff report and responded to Council questions. The public hearing opened at 8:40 p.m. As no one came forward to address the Council on this item, the public hearing closed at 8:40 p.m. Action: To waive full reading and introduce Ordinance No. 04-1245, as amended to include compliance with the Uniform Mechanical Code, in addition to the Uniform Building Code, entitled "AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING THE ZONING ORDINANCE, SECTION 17.46.010 PERTAINING TO THE ALLOWABLE SIZE AND HEIGHT OF CHIMNEYS." Motion Reviczky, second Edgerton. The motion carried by a unanimous vote. City Council Minutes 11-23-04 Page 11540 6. MUNICIPAL MATTERS a. PROPOSED BAYVIEW DRIVE ASSESSMENT DISTRICT NO. 2004-2; ENGINEER'S REPORT APPROVAL; AND ADOPTION OF RESOLUTIONS ALLOWING THE PROPERTY OWNERS IN THE PROPOSED DISTRICT TO VOTE ON THE ASSESSMENTS. Memorandum from Public Works Director Richard Morgan dated November 16, 2004. Supplemental information received from Director Morgan on November 22, 2004, and an updated staff report received November 23, 2004. Public Works Director Morgan presented the staff report and responded to Council questions. City Manager Burrell and City Attorney Jenkins also responded to Council questions. Coming forward to address the Council on this issue was: Mike Lacey — Comedy and Magic Club owner, said he did not want to interfere with this undergrounding district but described' a situation at his property whereby he already had power and phone lines underground; questioned the overall cost of the project, suggesting that further investigation might result in a lower cost; felt that this project would be a burden for businesses in the district. At 8:27 p.m., on the advice of City Attorney Jenkins, Councilmember Keegan recused himself from hearing the item further because of a potential conflict of interest, since the undergrounding of utilities in this district would directly improve his view and property value of his home. Continuing to come forward to address the Council on this issue were: Jim Rosenberger — Hermosa Beach, said he attended the information meeting the previous evening and had asked for clarification of who pays to cross the street with the trench; questioned why the City could not provide .an estimate of cost for trenching on the individual lots and asked that this estimate be provided; asked if he could have the list of property owners in the district, either for free or for a fee so that he could do his own mailing; James Paterson — Hermosa Beach, said he wholeheartedly supported the undergrounding district even though he was on a fixed income because he felt his assessment was the best investment he could make for increasing property values and to benefit the quality of life for all property owners in the district; Tom Nyman — Hermosa Beach, said he had also attended the meeting the previous night and asked if the decision was based on 50% plus one of the property owners and if the people who choose not to vote do not participate in the decision at all (City Manager Burrell said that was correct); said he understood the method of determining the assessment was tried and true but felt that the location of the property should be a factor because, since the City Council Minutes 11-23-04 Page 11541 terrain was not flat, some property owners would have enhanced views by the removal of the poles and wires while others would not; and Steven Rime — said he owned a triplex in the district but did not live there; said undergrounding would be good for the neighborhood although it would not provide him with higher rental income; said the issue was not just improved views for some property owners but an aesthetic improvement and increased property values. Staff responded to all questions raised by the speakers. Action: To approve staff recommendation to: (1) Adopt Resolution No. , entitled RESOLUTION CITYI ITCALIFORNIA, DECLARING MAKINGAND DISTRICT CERTAINFINDING I I IN CONNECTION THEREWITH, ALL RELATING TO ASSESSMENT DISTRICT . - (BAY VIEW DRIVE " and (2) Adopt Resolution No. 04-6369, entitled "A RESOLUTION OF THE CITY COUNCIL.._OF THE CITYOF HE .,. I IA APPROVING THE REPORT AND FIXING THE TIME AND PLACE OF THE PUBLIC I DISTRICT (BAY VIEW DRIVE)." Motion Edgerton, second Reviczky. The motion carried of Council e ber Keegan. The meeting recessed at 8:35 p.m. The meeting reconvened at 8:42 p.m., with all Council members noting the absence present. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER HOLIDAY PARKING REGULATIONS. Stephen Burrell dated November 15, 2004 City Manager Burrell presented questions Action: To approve the three-hour free holiday parking program from Wednesday, November 24 through Saturday, December 25, 2004, for all on- street silver meters only, but not Lot A or the parking structure. Motion Reviczky, second Tucker. The motion carried by a unanimous vote. SOUTH BAY ALANO CLUB APPROVAL OF EXTENSION SECURED BY DEED OF TRUST. Memorandum from City Manager Stephen Burrell dated November 16, 2004. ernorandum from ity anager the staff report and responded to Council City Council inutes11-23-04 Page 542 City Manager Burrell presented the staff report and responded to Council questions Action: To approve the staff recommendation to: 1) Approve an extension of the existing note secured by deed of trust from May 17, 2005 through May 17, 2010, with all other terms and conditions remaining the same; and 2) Direct the City Manager to execute any required documents on behalf of the City. Motion Reviczky, second Edgerton. The motion carried by a unanimous vote. FUNDS RECEIVED FROM AMERICAN EXPRESS. Memorandum from City Manager Stephen Burrell dated November 17, 2004. City Manager Burrell presented the staff report and responded to Council questions Action: To designate $25,000 for the Centennial Celebration and beach concerts and $50,000 for CIP projects on the beach, such as restroom and storm drain maintenance and repair, etc. Motion Reviczky, second Edgerton. The motion carried by a unanimous vote. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL a. BEACH AND GREENBELT OPEN ZONE INITIATIVE. Memorandum from City Attorney Michael Jenkins dated November 23, 2004. Supplemental exhibit received from City Attorney Jenkins on November 22, 2004. City Attorney Jenkins presented the staff report and responded to Council questions. Coming forward to address the Council on this issue were: Gary Brutsch — Hermosa Beach, said the City Attorney's opinions about the effect this initiative would have on the City's two larges pieces of open space were very different than those reached by the group putting the initiative together; said the issues were not just about parking on the greenbelt and a second path on the beach; and Roger Creighton — Hermosa Beach said the City could provide an alternate ordinance to be placed on the ballot to exempt the Council's concerns about perceived restrictions imposed by the initiative currently before them. Action: To place the initiative measure on the ballot in November 2005. Motion Reviczky, second Keegan. The motion carried by a unanimous vote. At 9:22, the order of the agenda returned to item 4 to take up removed consent calendar item 2(f). City Council Minutes 11-23-04 Page 11543 CABLE TELEVISION I COMMISSION APPOINTMENTS.. Memorandum from City Clerk Elaine Doerfling dated November 16, 2004. Supplemental applications received on November 22, 2004. Mayor Yoon recused himself and left the dais and the room at 9:24 p.mdue to a potential conflict of interest since his employment involves cable TV. City Clerk Doerfling presented the staff report and responded questions. Action: To change the concept from five members to seven members and appoint the following applicants to the Cable Television Advisory Commission for a term expected to last about six months: Jeff Bartlett, Gene Dreher, Stan Levine, Helaine Miller, David Padula, Maureen Ferguson, and Peter Ellis. Motion Edgerton, Keegan second. The motion carried, noting the absence o Mayor Yoon. OTHER MATTERS CITY COUNCIL- None ADJOURNMENT The Regular Meeting of the City Council of the City of Hermosa Beach adjourned on Tuesday, November 23, 2004, at the hour of 9:25 p.m. to the regular Meeting on Tuesday, December 14, 2004, at 7:10 p.m. duty City Clerk City Counci mutes 11- ag1544 vchlist 11/18/2004 5:03:12PM Check Register CITY OF HERMOSA BEACH /,ov/ox Page: 1 Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 38582 11/18/2004 00029 A-1 COAST RENTALS 38583 11/18/2004 12396 ADELPHIA 38584 11/18/2004 06290 AIR SOURCE INDUSTRIES 355256 8211 17 899 414900 415570 38585 11/18/2004 06421 ALL STAR FIRE EQUIPMENT, INC. 91521 38586 11/18/2004 12796 AMERICAN LA FRANCE OF 38587 11/18/2004 09484 APWA 14894 ES4597-2 ES4641 Scissor Lift Rental - 11/04/04 001-4204-4201 Total : AIR TRAFFIC MONITORING/11/19-12/18/04 715-1206-4201 Air Tanks Filled/10/04 001-2201-4309 Air Tanks Filled/11/04 001-2201-4309 Total : Total : SELF CONTAINED BREATHING APPARATUS 001-2201-5402 001-2201-5402 FIRE DEPT APPARATUS MAINT/7/04 715-2201-4201 FIRE DEPARTMENT APPARATUS MAINT 715-2201-4201 FIRE DEPT APPARATUS MAINT/7/04 715-2201-4201 Total : Total : 663914 CONSTRUCTION HANDBOOKS & MANUALS 001-4202-4305 38588 11/18/2004 00152 ARAMARK UNIFORM SERVICES 586-3788572 586-3788573 Shop Towel Service/Oct 04 715-4206-4309 Mat & Shop Towel Service/Oct 04 001-3104-4309 Total : 1 135.24 135.24 • 136.80 136.80 209.40 139.55 348.95 6,306.00 520.25 6,826.25 821.70 250.0( 4,493.85 5,565.55 284.90 284.90 40.56 68.09 2b vchlist Check Register Page: 2 11/18/2004 5:03:12PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 38588 11/18/2004 00152 ARAMARK UNIFORM SERVICES (Continued) 586-3788574 Mat & Shop Towel Service/Oct 04 001-2201-4309 106.23 586-3788575 Mats Cleaned/10/04 001-2101-4309 53.58 586-3788576 Mat Service/Oct 04 001-4204-4309 59.2. 586-3788578 Mats Cleaned/10/04 001-4204-4309 70.45 586-3797723 Shop Towel Service/10/04 715-4206-4309 40.56 586-3797724 Mats & Towel Service/10/04 001-3104-4309 68.09 586-3797725 Mat & Shop Towel Service/Oct 04 001-2201-4309 43.79 586-3797726 Mats Cleaned/10/04 001-2101-4309 53.58 586-3797727 Mat Service/Oct 04 001-4204-4309 59.22 586-3797729 Mats Cleaned/10/04 001-4204-4309 70.45 38589 11/18/2004 07879 AVERILL, KEVIN 909 38590 11/18/2004 12772 BARDEAU, ROGER & JANICE 1141-16441 38591 11/18/2004 12952 BED BATH & BEYOND 16439 Per Diem/12/2-12/3/04 001-2101-4317 Work Guarantee Deposit Refund/#4969 001-2110 Mattress pads for F.D. sleeping quarters 180-8610-4201 Total : 733.82 100.00 Total : 100.00 1,600.00 Total : 1,600.00 324.69 Total : 324.69 38592 11/18/2004 03190 BLUEPRINT SERVICE & SUPPLY C 113021 Blueprint Services - Nov 04 301-8108-4201 110.96 Page: 2 a vchlist Check Register Page: 3 11/18/2004 5:03:12PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 38592 11/18/2004 03190 BLUEPRINT SERVICE & SUPPLY C (Continued) 113272 Blueprint Services - Nov 04 301-8108-4201 38593 11/18/2004 11518 BOTHE, DENISE 09212004 10192004 Total : PLANNING COMMISSION TRANSCRIPTION 001-4101-4201 Planning Commission Transcription 001-4101-4201 38594 11/18/2004 08482 BOUND TREE MEDICAL,LLC 006179 Medical Supplies/10/04 001-2201-4309 006495 Medical Supplies/10/04 001-2201-4309 007293 Medical Supplies/10/04 001-2201-4309 Total : Total : 28.06 139.02 • 492.00 276.00 768.00 297.68 26.56 76.49 400.73 38595 11/18/2004 00016 CALIFORNIA WATER SERVICE 4286211111 Water Usage/Oct 04 105-2601-4303 1,597.89 001-6101-4303 7,220.34 001-4204-4303 830.03 109-3304-4303 114.54+ Total : 9,762.80 38596 11/18/2004 12317 CALOLYMPIC SAFETY 267714-1 38597 11/18/2004 10838 CANON BUSINESS SOLUTIONS 3012021 38598 11/18/2004 12861 CH EMSEARCH POLICE VEST/REFLECTIVE STRIP 150-2113-5401 Copier Maintenance/Nov 04 715-1208-4201 Total : Total : 67.66 67.66 455.10 455.10 059313 STREET MAINT MATERIALS/10/04 001-3104-4309 159.16 Page: 3 vchlist Check Register Page: 4 11/18/2004 5:03:12PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 38598 11/18/2004 12861 CHEMSEARCH (Continued) 059314 STREET MAINT MATERIALS/10/04 001-3104-4309 412.59 Total : 571.75 38599 11/18/2004 00634 CHEVRON AND TEXACO CARD SE 789819208841 Gas Card Purchases - 10/12-11/05/04 715-2101-4310 299.1 Total : 299.13 38600 11/18/2004 00153 CINTAS CORPORATION 426491576 Uniform Rental/10/04 001-4202-4314 91.42 426494638 Uniform Rental/Oct 04 001-4202-4314 92.92 426497645 Uniform Rental/10/04 001-4202-4314 92.92 426500716 Uniform Rental/10/04 001-4202-4314 94.42 Total : 371.68 38601 11/18/2004 00356 CITY CLERKS ASSN OF CALIFORNI 1121-16433 Membership Dues/ E. Doerfling 001-1121-4315 120.00 Total : 120.00 38602 11/18/2004 05935 CLEAN STREET 41250 DOWNTOWN AREA CLEANING/10/04 109-3301-4201 8,217.3 001-6101-4201 3,039.2 41251 CITY WIDE STREET CLEANING/04/05 001-3104-4201 15,929.42 Total : 27,186.08 38603 11/18/2004 09614 CONTINENTAL MAPPING SERVICE 110504 300' Noticing Services 001-4101-4201 1,098.00 Total : 1,098.00 38604 11/18/2004 07809 CORPORATE EXPRESS 56118725 Office Supplies/10/04 001-1208-4305 47.33 Page: 4 y vchlist Check Register Page: 5 11/18/2004 5:03:12PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 38604 11/18/2004 07809 CORPORATE EXPRESS (Continued) Total : 47.33 38605 11/18/2004 01390 DAPPER TIRE CO. 357636 Tires Purchase - Nov 04 715-2101-4311 114.86 357637 Tires Purchase - Nov 04 715-2101-4311 114.86 • Total : 229.72 38606 11/18/2004 12884 DAVIDSON INVESTIGATIONS Oct/Nov 2004 BACKGROUND CHECK FOR FIRE & PARAME 001-1203-4201 1,290.00 Total : 1,290.00 38607 11/18/2004 12954 DBG DEVELOPMENT 1141-16440 Damage Deposit Refund 001-2110 3,200.00 Total : 3,200.00 38608 11/18/2004 11656 DELL MARKETING L.P. B90825493 DELL LAPTOPS 150-2113-5402 29.35 150-2113-5402 2.41 Total : 31.76 38609 11/18/2004 00154 DEPARTMENT OF ANIMAL CARE & Oct 04 Shelter Services/10/04 110-3302-4251 231.32 Total : 231.3240 38610 11/18/2004 11449 DEWEY PEST CONTROL 2134073 PEST CONTROL SERVICES/NOV 04 001-4204-4201 440.00 2156597 RODENT ABATEMENT/6TH ST STORAGE/11/ 001-4204-4201 50.00 Total : 490.00 38611 11/18/2004 10287 DOTY BROS. EQUIPMENT CO. 22118 EMERGENCY WORK/PIER RENOVATION 301-8630-4201 6,190.44 Total : 6,190.44 38612 11/18/2004 00181 EASY READER HD040000042- Legal Ads/10/04 001-1121-4323 340.50 Page: 5 5 vchlist Check Register Page: 6 11/18/2004 5:03:12PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 38612 11/18/2004 00181 EASY READER (Continued) Total : 340.50 38613 11/18/2004 12700 EMERGENCY SERVICES RESTOR 08 2539 Emergency Clean-up/Sewer Overflow/Nov 160-3102-4201 694.00 Total : 694.00 38614 11/18/2004 12907 FREITAG, SUZANNE 101398 Class Refund/#9274 001-2111 80.00 411 Total : 80.00 38615 11/18/2004 11825 FRONT SIGHT FIREARMS 909 Required Background Check/Averill 001-2101-4317 910 Required Background Check/Kansaku 001-2101-4317 Total : 38616 11/18/2004 11011 H.D. NOGLE & SONS PUMPING SEF 11404 Clean sewer Pump Station Transfer Tank 160-3102-4201 Total : 38617 11/18/2004 12955 HAP CONSTRUCTION, INC 1141-16442 Work Guarantee Deposit Refund/4303 001-2110 Total : 38618 11/18/2004 10272 HARTS AUTO SUPPLY 16391 BRAKE PADS AND BRAKE HARDWARE/11/04 715-2101-4311 21610 REAR BRAKE PADS & HARDWARE 715-2101-4311 Total : 38619 11/18/2004 04108 HAZELRIGG RISK MGMT SERV, IN 11/15/04 Worker's Comp Claims/11/12/04 705-1217-4324 Total : 38620 11/18/2004 00065 HERMOSA BEACH CAR WASH, ZI 10/01/04 City Vehicles Washed/Oct 04 715-3302-4311 715-2101-4311 50.00 50.00 100.00 450.00 450.00 1,600.00 1,600.00 892.93 542.64 1,435.57 19,852.71 19,852.71 9.90 263.55 Page: 6 (0 vchlist Check Register Page: 7 11/18/2004 5:03:12PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 38620 11/18/2004 00065 HERMOSA BEACH CAR WASH, ZIPP(QDPtinued) Total : 273.45 38621 11/18/2004 12951 HERMOSA BEACH FIREFIGHTERS 2201-16434 REIMBURSE UNIFORM KINNARD & LOPEZ 001-2201-4314 204.00 Total : 204.00 38622 11/18/2004 03432 HOME DEPOT CREDIT SERVICES 1119805 Microwave For Fire Dept/10/04 001-2201-5401 81.18 215267 Hardware Purchase/10/04 001-3104-4309 37.13 4118170 Painting Supplies/10/04 001-2201-4305 10.94 4586363 Faucet For Fire Dept/10/04 001-2201-4305 85.52 6234408 Electrical Supplies & Hand Tools/10/04 105-2601-4309 192.49 7105680 Floor Tiles/Community Center/10/04 001-4204-4309 28.25 8116416 Electrical Supplies/10/04 001-4204-4309 69.95 Total : 505.46 38623 11/18/2004 09657 INFOLINK SCREENING SERVICES 146568 BACKGROUND CHECK 001-1203-4201 31.8010 Total : 31.80 38624 11/18/2004 11786 KANSAKU, OFFICER SCOTT 910 Per Diem/12/2-12/3/04 001-2101-4317 100.00 Total : 100.00 38625 11/18/2004 03284 KINKO'S 101600119450 Copies Folded/10/04 001-4601-4308 13.02 101600119513 Halloween Posters Made/10/04 001-4601-4305 27.06 10160P002704 Copies Made/10/04 001-4601-4308 78.13 Page: 7 7 vchlist Check Register Page: 8 11/18/2004 5:03:12PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 38625 11/18/2004 03284 KINKO'S (Continued) Total: 118.21 38626 11/18/2004 00999 L.A. CO DEPT. OF PUBLIC WORKS AR315998 ARTESIA BOULEVARD MEDIAN MAINT/9/04 105-2601-4251 69.38 Total : 69.38 38627 11/18/2004 02428 L.A. CO POLICE CHIEFS' ASSOC. 2101-16432 2005 Annual Dues 001-2101-4315 350.0 Total : 350.00 38628 11/18/2004 00850 L.N. CURTIS 1065162-00 Male Adaptor For Equipment/10/04 001-2201-4309 30.52 Total : 30.52 38629 11/18/2004 12938 LABEL MASTER F10741-001 Emergency Response Guidebooks/ Software 001-2101-4305 49.11 F10741-002 Emergency Response Guidebooks/ Software 001-2101-4305 46.70 Total : 95.81 38630 11/18/2004 10677 LAWRENCE ASSOCIATES 11/04 Staff Augmentation/Oct 04 140-8626-4201 38631 11/18/2004 00842 LEAGUE OF CALIFORNIA CITIES 900 Registration/E. Doerflinq/12/8-12/10/04 001-1121-4317 38632 11/18/2004 00167 LEARNED LUMBER B925795 Lumber Purchase - Nov 04 001-4204-4309 Total : Total : Total : 38633 11/18/2004 05072 LINE MASTER 3916 REPLACEMENT PARTS FOR PAINT TRUCK 001-3104-4309 38634 11/18/2004 11055 MC DONALD, HATTIE 101382 Class Refund 001-2111 Total : 3,068.50 3,068.50 395.0. 395.00 43.96 43.96 521.87 521.87 80.00 Page: 8 vchlist Check Register Page: 9 11/18/2004 5:03:12PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 38634 11/18/2004 11055 MC DONALD, HATTIE 38635 11/18/2004 04138 MEERSAND, KENNETH A. (Continued) Oct 04 38636 11/18/2004 07151 MELVYN GREEN & ASSOCIATES, I 12130 38637 11/18/2004 12948 MICO-"THE MICROFILM COMPANY 8325 38638 11/18/2004 07634 MUSIC ROOM PRODUCTIONS HB111004 HB111104 HB111204 HB111304 HB111404 38639 11/18/2004 10098 NEXTEL COMMUNICATIONS 551834312-03 38640 11/18/2004 12795 OFFICE TEAM 959814312-03 12132920 12149481 CITY PROSECUTOR/OCT 04 001-1132-4201 BUILDING DEPT SUPPORT/357 30TH ST. 001-4201-4201 Microfilming/11 /04 001-4201-4201 Audio Interview Tapes Copied - 11/04 001-2101-4305 Audio Interview Tapes Copied - 11/04 001-2101-4305 Audio Interview Tapes Copied - 11/04 001-2101-4305 Audio Interview Tapes Copied - 11/04 001-2101-4305 Audio Interview Tapes Copied - 11/04 001-2101-4305 Cell Phone Usage/Oct 04 001-4601-4304 001-4601-4305 Cell Phone Usage/10/04 001-4202-4304 Temporary Employee/10/25-10/28/04 001-4601-4201 Temporary Employee/11/1-11/05/05 001-4601-4201 Total : 80.00 9,480.00 Total : 9,480.00. Total : Total : Total : Total : 490.00 490.00 936.58 936.58 98.41 94.33 98.08 94.33 98.08, 483.23 205.97 40.09 540.67 786.73 816.00 775.20 Page: 9 cr vchlist Check Register Page: 10 11/18/2004 5:03:12PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 38640 11/18/2004 12795 OFFICE TEAM (Continued) Total : 1,591.20 38641 11/18/2004 12949 PHYSICIAN'S DESK REFERENCE 746099 Physician's Desk Reference 001-2201-4309 59.95 Total : 59.95 38642 11/18/2004 12400 PORTER'S WELDING 102504 FABRICATE ALUMINUM PLATE TO LOCK PIER 001-6101-4201 145.00 110 11/11/04 Welding for Holiday Decorations 109-3301-4201 880.00 Total : 1,025.00 38643 11/18/2004 12885 PORTOSAN CO., LLC 4669404 PORTABLE RESTROOM SERVICE/10/25-11/21 122-8630-4201 962.93 Total : 962.93 38644 11/18/2004 11934 POWER CHEVROLET 128636 Battery Purchase - Nov 04 715-3302-4311 69.28 Total : 69.28 38645 11/18/2004 11539 PROSUM TECHNOLOGY 12507-A Consulting services/9/25-10/29/04 001-2101-4201 62.50 Total : 62.50 38646 11/18/2004 03946 QUINN SHEPHERD MACHINERY C WO810072896 CATERPILLAR REPAIRS/10/04 715-3102-4201 643.00= Total : 643.00 38647 11/18/2004 07158 REPUBLIC ELECTRIC 3639 Traffic Signal Maint/Oct 04 001-3104-4201 275.28 Total : 275.28 38648 11/18/2004 03726 RUSHER AIR CONDITIONING 135991 NC Preventive Maint/10/04 001-4204-4201 390.00 2430601 2 ZONE HEATING SYSTEM/FIRE STATION 180-8610-4201 2,249.00 Total : 2,639.00 Page: 10 vchlist Check Register Page: 11 11/18/2004 5:03:12PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 38649 11/18/2004 03353 S.B.C.U. VISA 3000 Air Fare/M. Earl 001-1203-4317 253.20 5814 City Council Interviews/10/26/04 001-1203-4201 44.11 Total : 297.31. 38650 11/18/2004 12953 SADDLE WEST HOTEL & CASINO 909 Lodging/12/2-12/3/04 001-2101-4317 94.84 910 Lodginq/Kansaku 12/2-12/3/04 001-2101-4317 94.84 Total : 189.68 38651 11/18/2004 12425 SAN DIEGO PRECAST CONCRETE 0103521 -IN RECYCLING CONTAINERS, LIDS & LINERS 117-5301-5499 12,653.30 Total : 12,653.30 38652 11/18/2004 00321 SBC 248-134-9454 Computer Hook -Ups - Nov 04 001-2101-4304 10.61 Total : 10.61 38653 11/18/2004 09656 SHRED IT CALIFORNIA 333364700 Shredding Services - Nov 04 001-2101-4201 95.00 Total : 95.00• 38654 11/18/2004 11831 SIR SPEEDY 10885 Specs for CIP 02-108 001-4202-4201 88.73 Total : 88.73 38655 11/18/2004 00114 SMART & FINAL IRIS COMPANY 0091084 MAINT SUPPLIES/OCT 04 110-3302-4309 31.13 0092311 Teen Program Supplies/Oct 04 001-4601-4308 127.08 0092790 Jail Supplies/Oct 04 001-2101-4306 88.21 0093798 Program Supplies/Oct 04 001-4601-4308 255.51 Page: 11 �I vchlist Check Register Page: 12 11/18/2004 5:03:12PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 38655 11/18/2004 00114 SMART & FINAL IRIS COMPANY (Continued) 0096002 Program Supplies/Oct 04 001-4601-4308 133.10 Total : 635.03 38656 11/18/2004 10532 SOUTH BAY FORD 51485 Auto Parts Purchase - Nov 04 715-2101-4311 57.65• 51685 Auto Parts Purchase - Nov 04 715-2201-4311 80.11 51941 Auto Parts Purchase - Nov 04 715-2201-4311 77.11 52287 Auto Parts Purchase - Nov 04 715-2101-4311 37.70 Total : 252.57 38657 11/18/2004 00159 SOUTHERN CALIFORNIA EDISON C 2-00-989-691 Electric Billing/Oct 04 105-2601-4303 232.37 2-00-989-731 Electric Billing/Oct 04 105-2601-4303 10,112.38 2-01-836-745 Electric Billing/Oct 04 105-2601-4303 12.40 2-02-274-054 Electric Billing/Oct 04 001-6101-4303 15.50 2-08-629-366 Electric Billing/Oct 04 001-4204-4303 110.7. 2-09-076-585 Electric Billing/Oct 04 105-2601-4303 18.56 2-10-947-982 Electric Billing/Oct 04 105-2601-4303 148.20 2-19-024-160 Electric Billing/Oct 04 001-6101-4303 285.41 2-20-128-482 Electric Billing/Oct 04 109-3304-4303 1,921.47 2-20-128-547 Electric Billing/Oct 04 001-4204-4303 42.11 Page: 12 vchlist Check Register Page: 13 11/18/2004 5:03:12PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 38657 11/18/2004 00159 SOUTHERN CALIFORNIA EDISON C (Continued) 2-20-984-617 Electric Billing/Oct 04 105-2601-4303 27.98 2-20-984-636 Electric Billing/ Oct 04 105-2601-4303 206.32. 2-21-400-768 Electric Billing/Oct 04 105-2601-4303 26.94 2-21-964-800 Electric Billing/Oct 04 105-2601-4303 30.72 2-22-267-066 Electric Billing/Oct 04 109-3304-4303 74.03 2-23-687-802 Electric Billing/Oct 04 001-3104-4303 95.50 Total : 13,360.63 38658 11/18/2004 00146 SPARKLETTS 0217496-61 Drinking Water Dispenser Rental/Nov 04 001-2201-4305 3.75 0343102-61 Drinking Water 001-4601-4305 37.55 Total : 41.30 38659 11/18/2004 10232 SPICERS PAPER,INC. 185252 400 Reams of Recycled Paper 001-1208-4305 997.6 001-2021 20.3 001-2022 -20.36 Total : 997.62 38660 11/18/2004 11718 TARGET 4601-03982 Microwave & Vacuum 001-4601-4305 116.65 Total : 116.65 38661 11/18/2004 12349 TAUSSIG & ASSOCIATES, INC, DA 4100309 ASSESSMENT ENGINEER/BAYVIEW DRI/10/04 309-8104-4201 3,375.67 Total : 3,375.67 38662 11/18/2004 00124 TODD PIPE & SUPPLY S2318734-001 Drinking Fountain For Strand Restrooms 001-6101-4309 264.39 Page: 13 13 vchlist Check Register Page: 14 11/18/2004 5:03:12PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 38662 11/18/2004 00124 TODD PIPE & SUPPLY (Continued) S2434507.001 38663 11/18/2004 05625 TOXGUARD 53083 38664 11/18/2004 11209 UC REGENTS 04110106 38665 11/18/2004 09312 VARGAS CONSTRUCTION 11/14/04 38666 11/18/2004 00015 VERIZON CALIFORNIA 310 181-0680 38667 11/18/2004 11909 VS VISUAL STATEMENT, INC. 14648 38668 11/18/2004 12882 WINEFIELD & ASSOCIATES, INC. 2625 38669 11/18/2004 09234 ZEP MANUFACTURING COMPANY 53129316 38670 11/18/2004 01206 ZUMAR INDUSTRIES Parts To Repair Pump/11/04 001-2201-4309 RECYCLE ANTI -FREEZE 715-4206-4309 CONTINUING EDUCATION/NOV 04 001-2201-4201 Total : Total : Total : EMERGENCY REPAIR/ COLLAPSED PIPE 160-3102-4201 Phone Charges/Nov 04 001-4204-4321 Vista Express Program 154-2107-5401 03-04 EMISSION REPORT FOR SCAQMD 001-3104-4201 ABSORBENT FOR HAZARD SPILLS 001-3104-4309 Total : Total : Total : Total : Total : 7.92 272.31 180.370 180.37 1,736.44 1,736.44 4,880.00 4,880.00 21.32 21.32 427.59 427.59 i 900.00 900.00 905.70 905.70 71189 Sign Material - Nov 04 001-3104-4309 439.10 71270 Sign Material - Nov 04 001-3104-4309 693.45 Page: 14 vchlist Check Register Page: 15 11/18/2004 5:03:12PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 38670 11/18/2004 01206 ZUMAR INDUSTRIES 89 Vouchers for bank code : boa 89 Vouchers in this report (Continued) 71330 Sion Material - Nov 04 001-3104-4309 505.01 71373 Sign Material - Nov 04 001-3104-4309 578.06. 71378 Sign Material - Nov 04 001-3104-4309 649.50 71449 Signa Materail - Nov 04 001-3104-4309 801.05 Total : 3,666.17 Bank total : 164,056.14 Total vouchers : 164,056.14 Page: 15 �5 vchlist Check Register Page: 1 11/18/2004 7:56:08AM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 38581 11/18/2004 00243 HERMOSA BEACH PAYROLL ACC 11152004 Payro1l/11-1 to 11-15-04 001-1103 362,245.83 105-1103 7,203.01 109-1103 1,439.57 110-1103 36,737.22 117-1103 854.53• 122-1103 1,116.57 145-1103 1,483.79 152-1103 18.89 156-1103 2,891.52 160-1103 7,845.37 170-1103 3,134.84 301-1103 3,218.55 705-1103 3,460.58 715-1103 9,066.93 Total : 440,717.20 1 Vouchers for bank code : boa Bank total : 440,717.20 1 Vouchers in this report Total vouchers : 440,717.20 • Page: 1 vchlist Check Register Page: 1 11/24/2004 3:53:34PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 38671 11/24/2004 12066 AIT 5227 5238 Ink Cartridges 001-2101-4305 Ink Cartridges/Nov 04 001-2101-4305 Total : 38672 11/24/2004 06827 ALL CITY MANAGEMENT 3078 CROSSING GUARD SERV/10/31-11/13/04 001-2102-4201 Total : 459.53 360.50 820.03. 2,764.88 2,764.88 38673 11/24/2004 06421 ALL STAR FIRE EQUIPMENT, INC. 91420 Fire Helmet 001-2201-4314 48.66 91590 HOT SHIELDS FOR STRIKE TEAM ASSIGNMEI' 001-2201-5401 914.71 Total : 963.37 38674 11/24/2004 12837 ANDRADE, CAROL 03992 Instructor Pymnt Class # 9374 001-4601-4221 42.00 Total : 42.00 38675 11/24/2004 05179 AT&T 310 372-6373 Long Distance Fax/Personnel/Nov 04 001-1203-4304 22.63 Total : 22.6. 38676 11/24/2004 12931 BOARDLOCH 20041711 SKATEBOARD RACK 001-4601-5401 600.36 Total : 600.36 38677 11/24/2004 08482 BOUND TREE MEDICAL,LLC 002946 Medical Supplies - Fire Dept. - Nov 04 001-2201-4309 178.24 011233 Medical Supplies - Fire Dept. - Nov 04 001-2201-4309 40.12 50001455 Medical Supplies - Fire Dept. - Nov 04 001-2201-4309 402.76 50001481 Medical Supplies - Fire Dept. - Nov 04 001-2201-4309 25.56 Page: 1 I7 vchlist Check Register Page: 2 11/24/2004 3:53:34PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 38677 11/24/2004 08482 BOUND TREE MEDICAL,LLC (Continued) Total : 646.68 38678 11/24/2004 12881 BYSTROM, JEFF 111104-01 I.T. Consulting - Nov 04 001-2101-4201 750.00 Total : 750.00 38679 11/24/2004 12111 CHACO, JOHN 03994 Instructor Pymnt Class # 9346 001-4601-4221 336.00• Total : 336.00 38680 11/24/2004 06349 CLASS SOFTWARE SOLUTIONS 19294 CLASS SOFTWARE UPGRADE 001-4601-4201 2,280.00 Total : 2,280.00 38681 11/24/2004 05935 CLEAN STREET 41416 DOWNTOWN AREA CLEANING/10/04 109-3301-4201 8,217.39 001-6101-4201 3,039.27 41417 CITY WIDE STREET CLEANING/10/04 001-3104-4201 15,929.42 Total : 27,186.08 38682 11/24/2004 12858 COHEN, ANDREA 1000 5 WIFI POSTERS 001-1101-4305 151.55 Total : 151.55 38683 11/24/2004 05970 COLLINS, DENNIS 4601-03998 Instructor Payment/9356 & 9221 001-4601-4221 1,858.50 Total : 1,858.50 38684 11/24/2004 07809 CORPORATE EXPRESS 56314593 Office Supplies/Nov 04 001-1208-4305 116.33 56573929 Office Supplies/Nov 04 001-1208-4305 203.23 Total : 319.56 38685 11/24/2004 06100 DATA VAULT 412-61646 Off Site Storage/Dec 04 715-1206-4201 198.33 Page: 2 18 vchlist Check Register Page: 3 11/24/2004 3:53:34PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 38685 11/24/2004 06100 DATA VAULT (Continued) Total : 198.33 38686 11/24/2004 11656 DELL MARKETING L.P. B96086951 DELL LAPTOPS 150-2113-5402 4,939.79 Total : 4,939.79. 38687 11/24/2004 12747 DICKSON, DAN 03995 Umpire Fees - Nov 04 001-4601-4201 285.00 Total : 285.00 38688 11/24/2004 11034 EKLUND'S BLAST OFF 3825 DOWNTOWN STEAM CLEANING/10/04 109-3301-4201 1,515.00 109-3304-4201 225.00 Total : 1,740.00 38689 11/24/2004 01294 EXECUTIVE -SUITE SERVICES INC. 1700-111B Janitorial Services/Jail/10/04 001-4204-4201 750.00 1700-115A Janitorial Services/Police Dept/10/04 001-4204-4201 1,200.00 1703-115 Janitorial Services/City Hall/10/04 001-4204-4201 1,245.00 1703-116 Carpet Cleaning/CC Chambers/PW Offices 001-4204-4201 300.00• 1704-111 JANITORIAL SERVICES/BASE 3/OCT 04 001-4204-4201 290.00 1705-111 Janitorial Services/Clark Bldg/10/04 001-4204-4201 365.00 1706-113 Janitorial Services/Community Crt/10/04 001-4204-4201 4,160.00 1707-111 Janitorial Services/City Yard/10/04 001-4204-4201 325.00 1861-051 Janitorial Services/Bowling Green/10/04 001-4204-4201 195.00 1884-038 Janitorial Services/South Park/10/04 001-4204-4201 55.00 Total : 8,885.00 Page: 3 vchlist Check Register Page: 4 11/24/2004 3:53:34PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 38690 11/24/2004 10668 EXXON MOBIL FLEET/GECC, ACCT 6163308 Fuel Purchases/Oct 04 715-2101-4310 5,071.38 715-2201-4310 404.53 715-4201-4310 111.22 715-4202-4310 126.33 715-6101-4310 310.36 715-3302-4310 469.75 • 715-3104-4310 379.20 715-4601-4310 195.73 715-2601-4310 413.34 715-3102-4310 80.23 001-1250 31.44 Total : 7,593.51 38691 11/24/2004 09531 FIRSTLINE, LLC 10059 Medical Supplies - Fire Dept - Nov 04 001-2201-4309 152.83 Total : 152.83 38692 11/24/2004 11218 FRANKLIN HAYNES MARIONETTES 8459 Breakfast with Santa Entertainment 001-4601-4308 350.00 Total : 350.00 38693 11/24/2004 11707 FREEZE FRAME VIDEO FFVI1102 SECURITY CAMERA & HARDWARE/FIRE DEP 180-8610-4201 402.22 Total : 402.220 38694 11/24/2004 05125 GHASSEMI PETTY CASH, MARIA 16466 Petty Cash Reimbursements • a0 Page: 4 vchlist Check Register Page: 5 11/24/2004 3:53:34PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 38694 11/24/2004 05125 GHASSEMI PETTY CASH, MARIA (Continued) 001-2160 43.58 001-1121-4315 51.68 001-1201-4317 171.90 001-1202-4317 89.63 001-2101-4305 27.71• 001-2101-4317 15.00 001-2201-4309 3.67 001-2201-5401 97.19 001-2201-4317 10.00 001-4101-4317 52.00 001-4202-4305 60.33 001-4202-4317 36.00 001-4204-4309 96.04 001-4601-4308 223.92 109-3301-4309 32.01 110-3302-4305 25.03 715-4201-4310 42.63 Total : 1,078.32 38695 11/24/2004 12950 GLENDALE CENTRE THEATER 4601-03983 "A Christmas Carol "Excursion/12/11/04 001-4601-4308 450.00 Total : 450.00. 38696 11/24/2004 12311 GREMAUD, MARIE BAPTISTE 4601-03991 Instructor Payment/9201 & 9206 001-4601-4221 392.00 Total : 392.00 38697 11/24/2004 06518 HAYER CONSULTANTS, INC. 2286 Fire Dept Plan Checks/11/04 001-4201-4201 1,512.45 Total : 1,512.45 38698 11/24/2004 04108 HAZELRIGG RISK MGMT SERV, IN 112204 Workers Comp Claims - 11/19/04 705-1217-4324 14,236.14 Total : 14,236.14 38699 11/24/2004 03131 HDL COREN & CONE 0009575 -IN ANNUAL PROPERTY TAX AUDIT SERV 2ND Q 001-1202-4201 1,250.00 Page: 5 vchlist Check Register Page: 6 11/24/2004 3:53:34PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 38699 11/24/2004 03131 HDL COREN & CONE (Continued) Total : 1,250.00 38700 11/24/2004 02458 INGLEWOOD WHOLESALE ELECT 199490-00 Electrical Supplies For Pump House/11/04 160-3102-4309 256.29 001-2021 4.82 001-2022 -4.82 199501-00 Electrical Supplies/Palm Tree 105-2601-4309 56.59 001-2021 1.07 001-2022 -1.07 Total : 312.88 38701 11/24/2004 12901 JAZZY GYM, INC 4601-03988 Instructor Payment/9312,9315,9318,9324 001-4601-4221 1,228.50 Total : 1,228.50 38702 11/24/2004 11616 JOHNSON, KIMBERLY 4601-03989 Instructor Payment/9082-9086 001-4601-4221 5,178.60 Total : 5,178.60 38703 11/24/2004 00843 L.A. COUNTY METROPOLITAN 11040404 Bus Pass Sales - Oct 04 145-3403-4251 108.00 Total : 108.00 38704 11/24/2004 12958 L.A. SOUTHTOWNS SHOW CHORU 03986 Tree Lighting Ceremony Entertainment 001-4601-4308 200.0. Total : 200.00 38705 11/24/2004 07136 LAKES AT EL SEGUNDO, THE 03990 Instructor Pymnt Class # 9236 & 9238 001-4601-4221 420.00 Total : 420.00 38706 11/24/2004 11065 LAOLAGI, ROSE 4601-03993 Instructor Payment/9132,9134,9369,9167, 001-4601-4221 3,234.00 Total : 3,234.00 38707 11/24/2004 08445 LITTLE CO OF MARY HOSPITAL Q014661905 Patient Services - Q014661905 001-2101-4201 35.00 • Page: 6 vchlist Check Register Page: 7 11/24/2004 3:53:34PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 38707 11/24/2004 08445 LITTLE CO OF MARY HOSPITAL (Continued) Q014661930 38708 11/24/2004 07634 MUSIC ROOM PRODUCTIONS HB111904 38709 11/24/2004 04142 OFFICE DEPOT 38710 11/24/2004 12813 PAINTING AND D'ECOR, LIMITED 11/17/2004 Order 265634 38711 11/24/2004 11539 PROSUM TECHNOLOGY Patient Services - Q014661930 001-2101-4201 Video Tapes & Audio Interview 001-2101-4305 Envelopes for Payroll Dept. 001-1202-4305 PAINTING /APPARATUS BAY LOCKERS 180-8610-4201 12507 IT Systems Support/9/25-10/29/04 715-1206-4201 38712 11/24/2004 01429 RADIO SHACK CORPORATION 412911 38713 11/24/2004 03353 S.B.C.U. VISA 412912 3066 5732 5964 VCR Shelf Mount 001-2201-4305 TV Shelf Mount 001-2201-4305 Airfare/Burrell/Nov 04 001-1201-4317 Cell Phone Battery 001-1201-4317 Tape Cassett Player 001-4601-4305 001-4202-4305 001-4101-4305 001-1101-4305 Total : Total : Total : Total : Total : Total : 35.00 70.00 299.65 299.65 95.35 95.35 1,400.00 1,400.00 1,531.25 1,531.25 58.99 108.240 167.23 440.40 108.23 56.30 56.30 56.30 56.29 Page: 7 a3 vchlist Check Register Page: 8 11/24/2004 3:53:34PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 38713 11/24/2004 03353 S.B.C.U. VISA (Continued) 7399 Registration/Tingley/11 /17/2004 001-2201-4317 9311 04/05 Property Tax 001-1101-4201 Total : 38714 11/24/2004 12926 SADDLEBACK MATERIALS 168614 WHITE POLY SANDBAGS 001-3104-4309 Total : 38715 11/24/2004 00321 SBC 331 254-6071 Circuit Billing/Nov 04 535.00 3.46 1,312.28 1,327.15 1,327.15 001-2101-4304 57.65 333 267-6155 T-Circuit/Nov 04 001-2101-4304 188.31 333 267-6160 Circuit Billing/Nov 04 001-2101-4304 59.44 333 267-6161 Circuit Billing/Nov 04 001-2101-4304 59.44 333 267-6164 Circuit Billing/Nov 04 001-2101-4304 50.69 333 267-6165 Circuit Billing/Nov 04 001-2101-4304 50.69 Total : 466.220 38716 11/24/2004 12930 SPANGLER, DANIELE 03996 Instructor Pymnt Class # 9362 001-4601-4221 871.50 Total : 871.50 38717 11/24/2004 09798 STRADLING,YOCCA,CARLSON & 0014 TRANSCRIP PREPARATION/10/04 309-8104-4201 204.00 Total : 204.00 38718 11/24/2004 10529 TINGLEY, RUSSELL 908 Per Diem/12/1-12/3/04 001-2201-4317 100.00 Total : 100.00 Page: 8 as vchlist Check Register Page: 9 11/24/2004 3:53:34PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 38719 11/24/2004 08097 UNION BANK OF CALIFORNIA 106741 Safekeeping Fees for October 001-1141-4201 291.67 Total : 291.67 38720 11/24/2004 04768 UPTIME COMPUTER SERVICE 18837 Printer Maintenance/Dec 04 715-1206-4201 619.52 • Total : 619.52 38721 11/24/2004 11035 US LANDSCAPES, INC., A DIVISION 3885674 LANDSCAPE MAINTENANCE/10/04 001-6101-4201 260.00 3917275 LANDSCAPE MAINTENANCE/10/04 001-6101-4201 14,465.67 105-2601-4201 675.00 109-3301-4201 250.00 3917276 LANDSCAPE MAINTENANCE/10/04 105-2601-4201 2,500.00 109-3301-4201 900.00 Total : 19,050.67 38722 11/24/2004 00015 VERIZON CALIFORNIA 310 197-3683 Phone Charges/Nov 04 715-1206-4304 265.69 110-3302-4304 63.91 001-2101-4304 1,271.19 001-4204-4321 56.67• 001-2201-4304 256.58 001-4601-4304 155.30 001-4202-4304 122.47 001-4201-4304 102.18 109-3304-4304 30.96 110-1204-4304 32.62 Page: 9 (15 vchlist Check Register Page: 10 11/24/2004 3:53:34PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 38722 11/24/2004 00015 VERIZON CALIFORNIA (Continued) 310 318-0200 Phone Charges/Oct 04 001-1101-4304 12.14 001-1121-4304 25.80 001-1201-4304 39.46 001-1132-4304 12.14 001-1141-4304 25.80W 001-1202-4304 77.41 001-1203-4304 39.46 715-1206-4304 39.46 001-1208-4304 13.66 001-2101-4304 610.19 001-2201-4304 91.07 110-1204-4304 91.07 110-3302-4304 89.55 001-4101-4304 77.41 001-4201-4304 77.41 001-4202-4304 156.34 001-4601-4304 39.46 310 372-6373 Fax Line/Personnel/Nov 04 001-1203-4304 35.58 Total : 3,910.98 38723 11/24/2004 12899 WESTERN STATES INFORMATION 0002 E -NEWSLETTER SERVICES/NOV 04 001-1101-4319 500.0. Total : 500.00 38724 11/24/2004 09482 WURTH USA INC. 91815716 DECAL & STICKER ERASERS 715-4206-4311 113.76 Total : 113.76 38725 11/24/2004 00135 XEROX CORPORATION 5950055 Copier Maintenance / Oct 04 715-2101-4201 160.58 Total : 160.58 38726 11/24/2004 10688 YOUNG, FAYE 16444 2004 Assessment Tax Rebate 105-3105 24.61 • Page: 10 a vchlist Check Register Page: 11 11/24/2004 3:53:34PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 38726 11/24/2004 10688 YOUNG, FAYE (Continued) Total : 24.61 56 Vouchers for bank code : boa Bank total : 125,405.63 56 Vouchers in this report Total vouchers : 125,405.63 Page: 11 ai vchlist Check Register Page: 1 12/02/2004 7:08:55AM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 38727 12/2/2004 00243 HERMOSA BEACH PAYROLL ACC 11302004 Payroll/11-16 to 11-30-04 001-1103 105-1103 109-1103 110-1103 117-1103 122-1103 145-1103 152-1103 156-1103 160-1103 170-1103 301-1103 705-1103 715-1103 1 Vouchers for bank code : boa 1 Vouchers in this report Total : 505,145.25 18,278.70 3,926.36 53,067.22A& 515.75 1,513.27 11.09 4,030.56 18,100.09 3,865.99 2,798.45 9,096.66 14,412.31 636,396.40 Bank total : 636,396.40 Total vouchers : 636,396.40 • Page: 1 as vchlist Check Register Page: 12/02/2004 4:52:40PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 38728 12/2/2004 12914 AFV FLEET SERVICES, INC. 3388 INSPECT/REPAIR CNG FUEL TANK 715-4204-4311 38729 12/2/2004 12066 AIT 5207 Printer Cartridges & Ink Cartridges 715-1206-4305 5274 Ink Cartridges/11/04 715-1206-4305 38730 12/2/2004 12567 ALLIANCE STREETWORKS,INC. 159 Release of Retention Thru 6/30/04 301-2024 1,551.83 Total : 1,551.83 466.21 • 197.23 Total : 663.44 18,941.80 Total : 18,941.80 38731 12/2/2004 12796 AMERICAN LA FRANCE OF ES4549 Repairs/Engine 11/7/04 715-2201-4311 4,779.20 ES4641-02 Repairs/Engine 11/7/04 715-2201-4311 7,371.31 ES4784 Repairs/Engine 12/Oct 04 715-2201-4311 632.65 ES4835 Repairs/Engine 11/11/04 715-2201-4311 2,913.84 Total : 15,697.000 38732 12/2/2004 09484 APWA 664196 CONSTRUCTION HANDBOOKS & MANUALS 001-4202-4305 33.00 Total : 33.00 38733 12/2/2004 05179 AT&T 019 306 8382 Long Distance Billing/9/16-10/15/04 Page: 1 aq vchlist Check Register Page: 2 12/02/2004 4:52:40PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 38733 12/2/2004 05179 AT&T (Continued) 001-1121-4304 1.68 001-1132-4304 2.02 001-1141-4304 0.68 001-1201-4304 2.44 001-1202-4304 13.17 001-1203-4304 12.38 • 001-1208-4304 0.04 001-2101-4304 57.38 001-2201-4304 123.02 001-4101-4304 22.77 001-4201-4304 17.59 001-4202-4304 45.83 001-4601-4304 42.80 110-1204-4304 5.32 110-3302-4304 7.61 715-1206-4304 19.55 Total : 374.28 38734 12/2/2004 11096 BELLOW, NINA 101748 Deposit Refund 001-2111 38735 12/2/2004 11518 BOTHE, DENISE 11/28/04 Planning Commission Secretary/11/16/04 001-4101-4201 38736 12/2/2004 12917 BUILDING CLEANING SERVICES 9886 Remove Mold Contaminated Boxes/11/04 001-4204-4201 45.00 Total : 45.00 Total : Total : 234.00 234.00 1,080.00 1,080.00 38737 12/2/2004 11433 CAPELLO, JOSEPH L. 1202-16471 2004 Assessment Rebate 105-3105 24.61 Total : 24.61 38738 12/2/2004 12959 CAREERS IN GOVERNMENT 11-2718 Employment Ad/11/23/04 001-1203-4201 90.00 Page: 2 30 vchlist Check Register Page: 3 12/02/2004 4:52:40PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor 38738 12/2/2004 12959 38739 12/2/2004 09614 Invoice Description/Account Amount CAREERS IN GOVERNMENT (Continued) CONTINENTAL MAPPING SERVICE 111804 38740 12/2/2004 07809 CORPORATE EXPRESS 38741 12/2/2004 04689 DATA TICKET, INC. 56313543 5668802 5668803 56688801 56758052 10496 10669 38742 12/2/2004 11398 DEBILIO DISTRIBUTORS,INC 521155 38743 12/2/2004 00267 DEPARTMENT OF TRANSPORTATI 169034 38744 12/2/2004 12446 DIRECT SAFETY COMPANY 00397248 0397134 300' Noticing/708 & 710 Monterey Blvd 001-4101-4201 OFFICE SUPPLIES/10/04 001-4601-4305 Office Supplies/Nov 04 001-4202-4305 Office Supplies/11/04 001-1208-4305 Office Supplies/11/04 001-1208-4305 Office Supplies/11/04 001-1208-4305 DMV Record retrieval/9/04 110-1204-4201 DMV Record Retrieval/Oct 04 110-1204-4201 Prisoner Meals/11/04 001-2101-4306 Hwy Maint/10/04 105-2601-4251 Safety Glasses,Dust Masks & Bandaids 001-4204-4321 Safety Goggles 001-4204-4321 Total : Total : Total : Total : Total : Total : 90.00 499.00 499.00 0 321.50 119.60 122.59 367.59 117.99 1,049.27 141.05 471.17 612.22 • 228.53 228.53 838.80 838.80 211.80 82.80 Page: 3 31 vchlist Check Register Page: 4 12/02/2004 4:52:40PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 38744 12/2/2004 12446 DIRECT SAFETY COMPANY (Continued) Total : 294.60 38745 12/2/2004 02055 DOERFLING, ELAINE C. 900 Per Diem/Dec 8-10/04 001-1121-4317 197.97 Total : 197.97 38746 12/2/2004 07853 EMPIRE PIPE CLEANING & EQUIP 6492 SEWER LINE MAINT/OCT 04 160-3102-4201 13,690.40 110 Total : 13,690.40 38747 12/2/2004 07910 FOSTER-GORDON MANUFACTURI 11566 Presentation Folders 001-1101-4319 509.66 Total : 509.66 38748 12/2/2004 11707 FREEZE FRAME VIDEO FFVI1083 SECURITY CAMERA SYSTEM FOR FIRE STAT 150-2113-5401 1,453.75 180-8610-4201 1,547.24 Total : 3,000.99 38749 12/2/2004 06797 GNADT, DAWN 101677 Rental Deposit Refund 001-2111 70.00 Total : 70.00 38750 12/2/2004 00059 GOVERNMENT FINANCE OFCRS A 1202-16484 APPLICATION FEE/GFOA CAFR AWARDS 001-1202-4201 415.00 Total : 415.00* 38751 12/2/2004 12925 GREAT PACIFIC EQUIPMENT, INC. 16170 31' BUCKET TRUCK RENTAUFLAG 001-3104-4201 1,166.66 Total : 1,166.66 38752 12/2/2004 02102 HARRIS & ASSOCIATES 032060113 CONSTRUCTION MANAGEMENT/PIER PHASE 001-8630-4201 2,240.00 Total : 2,240.00 38753 12/2/2004 05345 HAWTHORNE, CITY OF 04/05 RMS Co 04/05 Records Management System Maint 001-2101-4201 14,807.61 Page: 4 32 vchlist Check Register Page: 5 12/02/2004 4:52:40PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 38753 12/2/2004 05345 HAWTHORNE, CITY OF (Continued) Total : 14,807.61 38754 12/2/2004 04108 HAZELRIGG RISK MGMT SERV, IN 12/02/04 Worker's Comp Claims/11/24/04 705-1217-4324 14,431.79 Total : 14,431.79 38755 12/2/2004 12966 HEARTLAND FIRE TRAINING 911 Registration/A. Marks • 001-2201-4317 146.00 Total : 146.00 38756 12/2/2004 09130 HRBOKA, DENNIS 4601-04000 Instructor Payment/9014 & 9015 001-4601-4221 2,100.00 Total : 2,100.00 38757 12/2/2004 05356 HUNTER -KENNEDY & ASSOC. 577 ADMINISTRATION/USED OIL PROGRAM/7/04 160-3105-4201 565.25 HB000804 ADMINISTRATION/USED OIL PROGRAM/8/04 160-3105-4201 1,088.75 Total : 1,654.00 38758 12/2/2004 02458 INGLEWOOD WHOLESALE ELECT 198382-00 Electrical Supplies/8/04 301-8630-4201 Total 38759 12/2/2004 08064 J.B. PLUMBING 4765 Unplug Drain/City HaII/11/04 001-4204-4201 Total : 38760 12/2/2004 12964 L.A. CO. DEPT OF HEALTH FIRM# 2917 Annual Fee /Backflow Device Monitoring 001-6101-4251 Total : 38761 12/2/2004 07060 MARKS, AARON 911 Per Diem/11/29-12/03/04 • 001-2201-4317 Total : 213.72 213.72 246.50• 246.50 90.00 90.00 250.00 250.00 38762 12/2/2004 01911 MEDICAL INSTITUTE 500624-11/16 Pre Employment Physicals & DMV Physicals 001-1203-4320 583.00 Page: 5 33 vchlist Check Register Page: 6 12/02/2004 4:52:40PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 38762 12/2/2004 01911 MEDICAL INSTITUTE (Continued) Total : 583.00 38763 12/2/2004 08170 MUNICIPAL MAINT. EQUIPMENT 0030371 -IN Parts / Go -4's111104 715-3302-4311 231.30 Total : 231.30 38764 12/2/2004 07827 MUTUAL PROPANE 080195 Propane/11/04 715-3302-4310 463.99 Total : 463.99 38765 12/2/2004 11300 NATIONAL FIRE & RESCUE ID 7027029 2005 Subscription 001-2201-4315 15.00 Total : 15.00 38766 12/2/2004 10098 NEXTEL COMMUNICATIONS 371554311-03 Cell Phone Usage/Nov 04 001-2201-4304 332.09 Total : 332.09 38767 12/2/2004 12795 OFFICE TEAM 12222891 Temp Services/11/8-11/11/04 001-4601-4201 612.00 1224961 Temp services/11/15-11/18/04 001-4601-4201 816.00 Total : 1,428.00 38768 12/2/2004 00093 OLYMPIC AUTO CENTER 11445 AUTO BODY REPAIRS/HB 2 715-2101-4311 1,341.470 11469 Audo Body Repairs/11/04 715-2101-4311 92.95 Total : 1,434.42 38769 12/2/2004 03417 ORIENTAL TRADING CO. 596199885-01 Program Supplies/11/04 001-4601-4308 141.55 Total : 141.55 38770 12/2/2004 12813 PAINTING AND D'ECOR, LIMITED 10/11/04 INTERIOR PAINTING / FIRE DEPT. 180-8610-4201 8,570.00 Total : 8,570.00 Page: 6 31-1 vchlist Check Register Page: 7 12/02/2004 4:52:40PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 38771 12/2/2004 10139 PARKING CONCEPTS INC. 284 0904 OPERATING EXPENSES/PK STRUCTURE/9/04 109-3304-4231 13,665.68 284 1004 OPERATING EXPENSES/PK STRUCTURE/10/ 109-3304-4231 13,766.66 285 0904 OPERATION EXPENSES/LOT N9/04 109-3305-4231 11,619.80` 285-1004 OPERATION EXPENSES/LOT A/OCT 04 109-3305-4231 11,377.88 Total : 50,430.02 38772 12/2/2004 04800 RAY, VINCE 4601-04001 Instructor Payment/9234-9234 001-4601-4221 700.00 Total : 700.00 38773 12/2/2004 05379 RICHARDS, WATSON & GERSHON 136191 Legal Re: Stop Oil/10/04 001-1131-4201 8,321.19 136192 Legal Re: Cable TV/10/04 001-1131-4201 429.90 Total : 8,751.09 38774 12/2/2004 03726 RUSHER AIR CONDITIONING 100943 AIR CONDITIONER REPAIRS AT THEATRE 001-4204-4201 239.62 101743 Emergency Service Call/10/28/04 001-4204-4201 199.0110 2424201 HVAC Design & Engineering/Police Dept 001-4204-4201 9,000.00 Total : 9,438.62 38775 12/2/2004 06094 SHERATON SAN DIEGO HOTEL & 900 Lodging/E. Doerfling/12/8-10/04 001-1121-4317 593.64 Total : 593.64 38776 12/2/2004 06211 SMITH OILWELL SERVICES 12/01/04 Oil Well Maint./Nov 04 001-1101-4201 200.00 Total : 200.00 38777 12/2/2004 09737 SOLYMOSI, MARIE 633292 Bee Removal/11/04 Page: 7 35 vchlist Check Register Page: 8 12/02/2004 4:52:40PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 38777 12/2/2004 09737 SOLYMOSI, MARIE (Continued) 110-3302-4201 85.00 Total : 85.00 38778 12/2/2004 10532 SOUTH BAY FORD 51203FOW Auto Parts/10/04 715-2101-4311 198.65• 51265FOW Auto Parts/10/04 715-2101-4311 77.01 51278 Auto Part Purchase/10/04 715-2101-4311 52.25 52308 Auto Parts/11/04 715-2101-4311 25.84 52444 Auto Parts/11/04 715-2101-4311 27.86 52601 FOW Auto Parts/11 /04 715-2101-4311 145.21 52686 Auto Parts/11 /04 715-2101-4311 229.45 52696FOW Auto Parts/11/04 715-2101-4311 17.58 Total : 773.85 38779 12/2/2004 00159 SOUTHERN CALIFORNIA EDISON C 2-23-7254420 Electric Billing /Oct 04 001-4204-4303 4,491.86. Total : 4,491.86 38780 12/2/2004 10347 STANDARD REGISTER QE11040194 05 Service Agreement/Check Encoder 001-1202-4201 976.44 Total : 976.44 38781 12/2/2004 11908 SWRCB ACCOUNTING OFFICE 0409774 Annual Fee/Waste Water Discharge 160-3102-4251 4,444.00 Total : 4,444.00 38782 12/2/2004 00124 TODD PIPE & SUPPLY S2402022.001 Plumbing Supplies/10/04 001-6101-4309 41.99 Page: 8 34 vchlist Check Register Page: 9 12/02/2004 4:52:40PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 38782 12/2/2004 00124 TODD PIPE & SUPPLY (Continued) S246338.001 Plumbing Supplies/Clark Building/11/04 001-4204-4309 204.21 Total : 246.20 38783 12/2/2004 11035 US LANDSCAPES, INC., A DIVISION 1263869644 LANDSCAPE MAINTENANCE/EXTRA WORK/9 001-6101-4201 550.00 1263869651 LANDSCAPE MAINTENANCE/EXTRA WORK/9 001-6101-4201 400.00 1263869655 LANDSCAPE MAINTENANCE/EXTRA WORK/9 001-6101-4201 400.00 3939096 LANDSCAPE MAINTENANCE/EXTRA WORK/1 001-6101-4201 1,900.00 Total : 3,250.00 38784 12/2/2004 01340 VERIZON CZ3000014951 INSTALL PHONE/COMPUTER CABLING/FIRE D 001-2201-4201 617.51 Total : 617.51 38785 12/2/2004 10706 VERIZON CZ3000009728 INSTALL FLEXGROW TELEPHONE SERVICE 715-1206-4201 715.00 Total : 715.00 38786 12/2/2004 00015 VERIZON CALIFORNIA 310 167-1756 Phone Charges/Nov 04 001-2101-4304 263.50• 310 372-6186 Fax Charges/Nov 04 001-1101-4304 12.10 001-1121-4304 4.88 001-1202-4304 10.34 001-1208-4304 4.88 31 Page: 9 vchlist Check Register Page: 10 12/02/2004 4:52:40PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor ,Invoice Description/Account Amount 38786 12/2/2004 00015 VERIZON CALIFORNIA (Continued) 310 376-6984 Phone Charges/10/16-11/15/04 001-1121-4304 8.63 001-1132-4304 8.01 001-1141-4304 21.01 001-1201-4304 25.81. 001-1202-4304 66.17 001-1203-4304 44.43 001-1208-4304 2.94 001-2101-4304 474.17 001-2201-4304 295.19 001-4101-4304 52.42 001-4201-4304 60.30 001-4202-4304 318.87 001-4601-4304 200.81 110-1204-4304 35.47 110-3302-4304 80.19 715-1206-4304 54.71 310 PLO -0346 Circuit Line/11/16-12/16/04 001-2101-4304 41.53 310 PLO -0347 Circuit Billing/11/19-12/19/04 001-2101-4304 41.53 Total : 2,127.89 38787 12/2/2004 03209 VERIZON WIRELESS -LA 1905052400 Cell Phone Billing/11/17-12/16/04 • 001-2101-4304 236.55 Total : 236.55 38788 12/2/2004 12811 WILLIAMS SCOTSMAN, INC. 47009774 MOBILE TRAILER PURCHASE 301-8630-4201 4,917.55 Total : 4,917.55 38789 12/2/2004 08524 WOOD, RICK 101752 & 101 Rental Deposit Refund 001-2111 100.00 Total : 100.00 38790 12/2/2004 01206 ZUMAR INDUSTRIES 0071638 Sign Materials/11/04 Page: 10 38 vchlist 12/02/2004 4:52:40PM Check Register Page: 11 CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 38790 12/2/2004 01206 ZUMAR INDUSTRIES 63 Vouchers for bank code : boa 63 Vouchers in this report "I hereby certify that the demands or claims covered by the checks listed on pages / to / inclusive, of the check register for ft /f /.4-L,VojCare accurate funds are available for payment, and are in conformance to the budget." By Date Finance Director (Continued) 001-3104-4309 422.01 Total : 422.01 Bank total : 204,204.26 Total vouchers : 204,204.26 1110. • Page: 11 39 • December 7, 2004 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of December 14, 2004 TENTATIVE FUTURE AGENDA ITEMS DECEMBER 28, 2004 NO MEETING FEBRUARY 8, 2005 Mid -Year Budget Review User Fee Study Finance Director Finance Director JANUARY 11, 2005 Report on Historic Preservation Ordinance Mayor's Select Committee Report on WIFI Program City Manager Report on options for Lighting and Landscape District Public Works Director Bayview Assessment District — Report on balloting City Manager Recommendation to receive and file the action minutes of the Parks, Recreation and Community Resources Advisory Commission meeting of December 7, 2004. Public Works Director Recommendation to receive and file the action minutes of the Public Works Commission meeting of December 15, 2004. ' Public Works Director Activity Reports for November 2004 All Departments FEBRUARY 8, 2005 Mid -Year Budget Review User Fee Study Finance Director Finance Director JANUARY 25, 2005 APPOINTMENT OF MAYOR AND MAYOR PRO TEMPORE Recommendation to receive and file the action minutes of the Planning Commission meeting of January 18, 2005. Community Development Director Activity Reports for December 2004 All Departments FEBRUARY 8, 2005 Mid -Year Budget Review User Fee Study Finance Director Finance Director 2c FEBRUARY 22, 2005 Trash Can Ordinance City Manager Activity Reports for January 2005 All Departments 2c December 7, 2004 Honorable Mayor and Members of the Hermosa Beach City Council S Regular Meeting of December 14, 2004 /,.// v/0 y REQUEST FOR APPROVAL OF DONATIONS TO REDONDO UNION HIGH SCHOOL AND MIRA COSTA HIGH SCHOOL GRAD NIGHT 2005 Recommendation: That the City Council approve donations of $1000 to the Redondo Union High School Grad Night Committee 2005 and $1000 to the Mira Costa High School G.R.A.D. Booster Club for 2005. Background: These requests have been approved annually since 1998. The amount originally approved in 1998, and subsequently requested annually by each Grad Night Committee is $1000. These donations are budgeted. Respectfully submitted, Stephen R. Burrell City Manager 2d • • 4 Mira Costa MO Mao*, G. LA. ®. N IYe 200$ Graduates Resisting Alcohol & Brags Booster Club p.o. Boer 1079 Manhattan Beach, GA 90267-1079 Tarr MO 954786227 Dear City of Hermosa Beach, G.R.A.D. Nite 2005 (Graduates Resisting Alcohol and Drugs) is an all night event designed to provide a safe, controlled, drug and alcohol free alternative to the drinking parties that traditionally follow events such as graduation. Far too often, young lives and the special events that mark milestones in young lives are marred by the tragedy of drug abuse or drinking and driving. Because these tragedies affect our entire community, we traditionally look to the community to help prevent them. 2005 will mark the 14th annual G.R.A.D. Nite at Mira Costa, but it won't happen without you. We have great plans for an action -packed, fun -filled, safe celebration. Last year 75% of the graduating class attended G.R.A.D. Nite. Our hope and goal is that 100% of our graduating seniors will attend this year's drug and alcohol free event. While we have incredible support from Mira Costa for this tradition, we are on our own to raise the funds to make it happen. That's where you come in. Your tax-deductible monetary donation sends a valuable message of participation and support to our graduates and our community. Your generosity will be acknowledged in The Beach Reporter, and donors of $500 or more will be listed on the school's electronic marquee and on a banner displayed on Artesia Boulevard. If you are able to give more and support us with a donation of $1,000, $3,000, $5,000 or even $10,000, we would be happy to talk to you about several sponsorship opportunities that are available. All sponsors will enjoy major on-site presence, advertising, and print exposure. Please contact either of the G.R.A.D. Nite Co -Chairs, Pam Yarbrough at 546-1961 or Mary Anne Doms at 379-0960, to discuss a corporate level contribution and receive our sponsorship package. Thank you, In advance, for your continuing support of G.R.A.D. Nite. Without the help of supporters like you, we would not be able to continue this important tradition. A self-addressed envelope is enclosed for your convenience. We will, of course, provide you with a letter of receipt confirming your donation for tax purposes. In joining with us, you are truly giving a gift to 580 graduates, their parents, and the entire community. Thank yo agai The G Mary ".A.b. Nite 2005. •mmittee e Doms and Pam Yarbrough, Co -Chairs • Honorable Mayor and Members of The Hermosa Beach City Council RECOMMENDATION TO DENY CLAIMS Recommendation: / -//y/ December 6, 2004 Regular Meeting of December 14, 2004 It is recommended that City Council deny the following claims and refer them to the City's Liability Claims Administrator: 1. Claimant: Drucker, Steven Date of Loss: 08-17-04 Date Filed: 12-01-04 Allegation: Property damage 2. Claimant: Myers, Diana Date of Loss: 05-23-04 Date Filed: 11-18-04 Allegation: Police misconduct 3. Claimant: Nolan, Robert Date of Loss: 05-23-04 Date Filed: 11-18-04 Allegation: Police misconduct A copy of these claims are on file in the City Clerk's office. Respectfully Submitted, chael A. Earl, Dir: ctor ersonnel & Risk anagement Concur: ephen R. City Manager urrell 2e CITY OF HERMOSA BEACH CLAIM REPORTING FORM FOR ALL PERSONS OR PROPERTY FILE WITH: City Clerk's Office City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 INSTRUCTIONS 1. Claims for death, injury to person or to personal property must be filed not later than six months after the occurrence. (Gov. Code Sec. 911.2) 2. Claims for damages to real property must be filed not later than 1 year after the occurrence. (Gov. Code Sec. 911.2) 3. Read entire claim form before filing. 4. See page 2 for diagram upon which to locate place of accident. 5. This claim form must be signed on page 2 at bottom. 6. Attach separate sheets, if necessary, to give full details. Name of Claimant Steven Drucker Home Address Of Claimant 345 30th Street, Hermosa Beach, CA 90254 Business Address of Claimant 333 S. Grand St. Los Angeles, CA. Give address and telephone number to which you desire notices or communications to be sent regarding this claim. RESERVE FOR FILING STAMP Angelo & Di Monda, Attorneys At Law 1721 N. Sepulveda Blvd. Manhattan Beach, C Date of Damage/Loss/Injury August 17, 2004 Place of Damage/Loss/Injury 345 30th St. Hermosa Beach, CA 90254 Date Of Birth Of Claimant 04/25/1954 Occupation of Claimant Architect Home Telephone Number (310 ) 798-2255 Business Telephone Number ( 310 897-0120 Claimants Social Security No. A 086-40-6188 Time 10:00 A.M. P.M. How did damage/loss/injury occur? (Be specific) Were Police at scene? Were Paramedics at scene? See AttarhPr3 f 1 i -- Yes ❑ No ❑ Yes ❑ No ❑ What particular act or omission do you claim caused the damage/loss/injury. See Attached /•I .;,Z Report No. Name of City employee(s) causing the damage/loss/injury. Scc Attached 1c The amount claimed, as of the date of presentation of this claim, Damages incurred to date (exact): Expenses for medical and hospital care Loss of earnings Special damages for engineering costs General damages Total damages incurred to date $ 30,000.00 $ 50,000.00 $ 95,On0.00 is computed as follows: (please attach estimates/receipts) Estimated expenses for medical and hospital care Future expenses for medical and hospital care $ 20,000.00 Future loss of earnings Other prospective special damages Prospective general damages Total estimate prospective damages $_300,000.0 $ 100,00.00 $ 420,000.0 WITNESSES to DAMAGE or INJURY: LIST ALL PERSONS and addresses of persons known to have information: Name See Attached Ale', Address Phone Name Name Address Address Phone Phone DOCTORS and HOSPITALS: Hospital Not Applrc Doctor Doctor Address Address Address Date Hospitalized Date of Treatment Date of Treatment READ CAREFULLY For all accident claims place on following diagram names of streets, including North, East, South, and West; indicate place of accident by 'X" and showing house number or distances to street comers. If .City vehicle was involved, designate by letter 'A" location of City vehicle when you first saw it, and by 'B' location of yourself or your vehicle when you first saw City vehicle; location of City vehicle at time of accident by 'A-1" and location of yourself or your vehicle at the time of the accident by "B-1" and the point of impact by 'X". NOTE: If diagrams below do not fit the situation, attach hereto a proper diagram signed by claimant. NOT PP CABLE SIDEWALK CURB —1 PARKWAY SIDEWALK Signature of claimant or person filing on his behalf giving relationship to Claimant: Typed Name: Date: ATTACHMENT NO. 1 Loss occurred due to negligent grading/excavation/shoring and/or other negligent engineering, design and construction at 357 30th Street Hermosa Beach, which caused loss of lateral support and land subsidence of the adjacent property, known as 345 30`h Street, Hermosa Beach, CA. This caused the foundations at 345 30`h Street, to loss contact with the soil and to lose their load bearing capability. ATTACHMENT NO. 2 Loss occurred due to negligent grading/excavation/shoring and/or other negligent engineering, design and construction at 357 30th Street Hermosa Beach and by the failure of the City of Hermosa Beach to exercise due care on the part of City of Hermosa Beach officials charged with protecting the public's health and safety. This lack of due care was evidenced by City officials exhibiting indifference, lack of good faith, callousness and at times outright malice towards the property owners of 345 30`h Street. The City was placed on notice by 2 architects, before it issued the permits for 357 30`h Street, that the shoring plans for 357 30`h Street were inadequate and would not protect 345 30`h Street from the risk of land subsidence. City officials ignored these warnings. The City, despite being placed on notice that the shoring plans for 357 30`h Street were inadequate failed to require the developer of 357 30`h Street to conduct a soils and soils engineering investigation. The City ignored its own municipal code § 110. The City now continues to allow a nuisance to go unabated at 357 30`h Street. ATTACHMENT NO. 3 Sol Blumenfeld ATTACHMENT NO. 4 The witnesses include, but are not limited to: City of Hermosa Beach officials Sol Blumenfeld; Roy Bronold; and, Bob Rollins. James Orland, 1011 Manhattan Beach Blvd. Manhattan Beach, CA 310-545-8808 Peter A. Trigg 826 15th Street, Hermosa Beach, CA 310-937-0717 Ed TakaHashi, Architect, 323-980-8000 (City of Hermosa Beach has address) Ray Itaya, Structural Engineer, 818-780-1086 (City of Hermosa Beach has address) Witnesses also include each and every person and/or entity named in the City of Hermosa Beach Building Department files and permits for 357 30`h Street. CITY OF HERMOSA BEACH CLAIM REPORTING FORM FOR ALL PERSONS OR PROPERTY FILE WITH: City Clerk's Office City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 INSTRUCTIONS 1. Claims for death, injury to person or to personal property must be filed not later than six months after the occurrence. (Gov. Code Sec. 911.2) 2. Claims for damages to real property must be filed not later than 1 year after the occurrence. (Gov. Code Sec. 911.2) 3. Read entire claim form before filing. 4. See page 2 for diagram upon which to locate place of accident. 5. This claim form must be signed on page 2 at bottom. 6. Attach separate sheets, if necessary, to give full details. RESERVE FOR FILING STAMP DEPT. NO. Name of Claimant Home Address Of Claimant anc,,_ dQ(k Miers Date Of Biclh.Of C1iifri'ant l C\ 1t-'Qjv ��,Y kik ce.ojc. 1-re.►.3'" Business Address of Claimant Occupation of Claimant Give address and telephone number to which you desire notices or communications to be sent regarding this claim. Home Telephone Number (310) C�$3- cltl601 Business Telephone Number Claimant's Social Security No. No. f1 , / _ 1s en's(' 'lIq cIt<J Date of Damage/Loss/Injury 5-a3--o� Place of Damage/Loss/Injury e r ' -) n _ - I�e,ry, - -&(Ich G How did damage/loss/injury occur? (Be specific) Sec, CA Time A.M. 6 •' (►0 P.M. 3 Were Police at scene? Yes ErNo ❑ Were Paramedics at scene? Yes No ❑ What particular act or omission do you claim caused the damage/loss/injury. Report No. IA Z { . 51,3 Sem Name of City employee(s) causing the damage/loss/injury: l (:_r ici le u )� The amount claimed, as of the date of presents Ion of this claim, is computed as follows I� (� r iC anG+o IQ P (please attach estimates/receipts) 7 PLEASE REMEMBER TO SIGN CLAIM FORM clairofrm doc Damages incurred to date (exact): Expenses for medical and hospital care Loss of earnings $ Special damages for $ General damages $ Total damages incurred to date Estimated e,,ses for medical and hospital care Future expenses for medical and hospital care Future loss of earnings $ Other prospective special $ damages Prospective general damages $ Total estimate prospective �00 + Oa) damages WITNEES to DAMAGE or INJURY: LIST ALL PERSONS and addresses of persons known to have information: l� Name (aL V\Q (de Address Phone 1c9 - (03(0- o� i 31 Name CY Y.1- *() Address 3I () — 0-))-• S151 Name Address Phone Phone DOCTORS and HOSPITALS: Hospital Doctor c't C. { Y\ roe -- Doctor Address Address Address Date Hospitalized Date of Treatment O " 5 - Str ec,-t' Date of Treatment READ CAREF For all accident claims place on following diagram names of streets, including North, East, South, and West; indicate place of accident by "X" and showing house number or distances to street corners. If City vehicle was involved, designate by letter "A" location of City vehicle when you first saw it, and by 'B" location of yourself or your vehicle ULLY when you first saw City vehicle; location of City vehicle at time of accident by "A-1" and location of yourself or your vehicle at the time of the accident by "B-1" and the point of impact by "X". NOTE: If diagrams below do not fit the situation, attach hereto a proper diagram signed by claimant. SIDEWALK CURB -i CURB SIDEWALK Signature of claimnt or giving relations i• 4 Clai erson filing on his behalf arRt: Typed Name: PLEASE REMEMBER TO SIGN CLAIM FORM claimfrm doc • CITY OF HERMOSA BEACH CLAIM REPORTING FORM FOR ALL PERSONS OR PROPERTY FILE WITH: City Clerk's Office City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 INSTRUCTIONS 1. Claims for death, injury to person or to personal property must be filed not later than six months after the occurrence. (Gov. Code Sec. 911.2) 2. Claims for damages to real property must be filed not later than 1 year after the occurrence. (Gov. Code Sec. 911.2) 3. Read entire claim form before filing. 4. See page 2 for diagram upon which to locate place of accident. 5. This claim form must be signed on page 2 at bottom. 6. Attach separate sheets, if necessary, to give full details. RESERVE FOR FILING STAMP DEPT. NO. Name of Claimant L)06rJ Home Address Of Claimant 1314 Loey.c N( - � Vle_c moS., Beat ,CA goas�l Business Address of Claimant Give address and telephone number to which you desire notices or communications to be sent regarding this claim. Date of Damage/Loss/Injury 5- a3- off ell -3- I PPcv; \ JV- I yj .:\— _ lS!!G2004�N "CITY 07 GEAC:; Date Of Birth Of-GFaii:nai 5-16-74 Occupation of Claimant Home Telephone Number (3\0) 413--`.1`{0 Business Telephone Number et -Y Claimant's Social Security No. L�c�se b\i-Net6-)T7&9?.). Time A.M. g;6o P.M. Place of Damage/Loss/Injury c ey NAW—Lo. — \.i e`C (Nr.050. ?.2.0,6-) CR 0) How did damage/loss/injury occur? (Be specific) �` �T 3 ask)! Were Police at scene? Were Paramedics at scene? Yes El Yes & No ❑ No ❑ What particular act or omission do you claim caused the damage/loss/injury. Report No. H 363 —Seg.:W-01p - Name of City employee(s) causing the damage/loss/injury: "rocka l..c.v„; O ' Vr,\oi c) J—Y Cz The amount claimed, as of the date of presentation of thit claim, is computed as follows: (please attach estimates/receipts) PLEASE REMEMBER TO SIGN CLAIM FORM claimfrm doc S Damages incurred to date (exact,. Expenses for medical and hospital care Loss of earnings $ $ Special damages for General damages $ Total damages incurred to date Estimated eAP for medical and hospital care Future expenses for medical and $ hospital care $ Future loss of earnings Other prospective special damages Prospective general damages $ Total estimate prospective damages $\00 ,000 WITNESSES to DAMAGE or INJURY: LIST ALL PERSONS and addresses of persons known to have information: Phone X36' aiAS1 Name rRo5a. 1,IeYNaN�aZ Name C1/4(v=J`c 1 tor-) S \v Name Address Address Address Phone gid- y 03 - OSS 7 Phone (-4‹ Address r DOCTORS and HOSPITALS: Hospital Doctor CSG Address Date Hospitalized Address Sa a �taYrJ� g441) Date of Treatment S" •\A oy Doctor ' c V pr\C›.._ Address C,o�> P o`(cs. READ CAREF For all accident claims place on following diagram names of streets, including North, East, South, and West; indicate place of accident by "X" and showing house number or distances to street corners. If City vehicle was involved, designate by letter "A" location of City vehicle when you first saw it, and by "B" location of yourself or your vehicle Date of Treatment U LLY when you first saw City vehicle; location of City vehicle at time of accident by "A-1" and location of yourself or your vehicle at the time of the accident by "B-1" and the point of impact by "X". NOTE: If diagrams below do not fit the situation, attach hereto a proper diagram signed by claimant. Signature of claimant or person filing on his behalf givingationshlp to laimant: Typed Name T / a'\oz`C `)i Date: PLEASE REMEMBER TO SIGN CLAIM FORM claimfrm doc 7 • ACTION SHEET AGENDA PLANNING COMMISSION MEETING CITY OF HERMOSA BEACH CITY HALL COUNCIL CHAMBERS 1315 VALLEY DRIVE HERMOSA BEACH, CA 90254 December 1, 2004 7:00 P.M. Sam Perrotti Chairman Ron Pizer Peter Hoffman Kent Allen Richard Koenig 1. Pledge of Allegiance 2. Roll Call COMM. PERROTTI ABSENT. 3. Oral / Written Communications Anyone wishing to address the Commission regarding a matter not related to a public hearing on the agenda may do so at this time. Section I Consent Calendar Any Planning Commissioner or public wishing to pull an item from below may request to do so at this time. 4. Approval of November 16, 2004 minutes ACTION: APPROVED (4-0). 5. Resolution(s) for adoption Section II Public Hearing(s) 6. L-5 -- Determination of whether there are four legal dwelling units at 1533 Manhattan Avenue and 1534 Palm Drive (continued from October 19 and November 16, 2004 meetings). Staff Recommended Action: To direct staff as deemed appropriate. ACTION: CONTINUED TO JANUARY 18, 2005 MEETING PER APPLICANT'S REQUEST (4-0). 7. CON 04-24/PDP 04-26 -- Conditional Use Permit, Precise Development Plan and Vesting CV l2, pL Ase) 2f • • Tentative Parcel Map No. 061900 for a two -unit condominium at 708 and 710 Monterey Boulevard. Staff Recommended Action: To approve said request. ACTION: APPROVED (4-0). 8. TEXT 04-3 -- Text Amendment to Chapter 17.22 Construction, Maintenance and Development - Minimum design standards requiring separate water meters. Staff Recommended Action: To recommend approval of said Text Amendment. ACTION: RECOMMENDED APPROVAL (4-0). Section III 9. Staff Items a. Tentative future Planning Commission agenda. b. Community Development Department Activity Report of October, 2004. c. City Council minutes of October 26 and November 9, 2004 ACTION: RECEIVED AND FILED (4-0). 10. Commissioner Items 11. Adjournment 2 • Honorable Mayor and Members of the City Council • ��iy/Dy December 2, 2004 For the City Council Meeting of December 14, 2004 ACCEPTANCE OF DONATIONS Recommended Action: It is recommended that the City Council accept donations received by the City to be used as follows: Milton Weiner $15.00 To be used for Veterans' Memorial maintenance (recorded in the Veterans' Memorial account). $500.00 To be used for Veterans' Memorial maintenance (recorded in the Veterans' Memorial account). $450.00 To be used for the Tree Lighting, Sand Snowman and Breakfast with Santa events. $100.00 To be used for Veterans' Memorial maintenance (recorded in the Veterans' Memorial account). To be used for the purchase of miscellaneous equipment for the Fire Department. To be used for the Tree Lighting event. Women's Club of Hermosa Beach Women's Club of Hermosa Beach Anonymous Katharine Davidson Hermosa Kiwanis Foundation Res .ectfully submitted: (f9vazAJ Valerie Mohler Accounting Supervisor $50.00 $250.00 Concur: Viki Copeland Finance Director 4it Ste l en ' rrell City Manager c: \donation 2g • Mayor and Members of the City Council • /-2iy/ay December 1, 2004 Regular Meeting December 14, 2004 RECEIVE AND FILE LIST OF REGULAR AND ONGOING CITY BOARD AND COMMISSION APPOINTIVE TERMS THAT WILL EXPIRE DURING THE 2005 CALENDAR YEAR Recommendation: It is recommended that the City Council receive and file the attached list, prepared for posting by the City Clerk pursuant to State law, of all regular and ongoing Hermosa Beach board, commission and committee appointive terms which will expire during the 2005 calendar year. Background: Government Code Section 54972 requires, on or before December 31 of each year, the preparation and posting of a Local Appointments List of all regular and ongoing boards, commissions and committees whose members are appointed by the City Council. The list must contain pertinent information on all appointive terms that will expire during the next calendar year, as well as information on the boards, commissions and committees whose members serve strictly at the pleasure of the City Council, without set terms (i.e., Board of Appeals). Pursuant to State law, I have prepared the attached list, which identifies three Parks, Recreation and Community Resources Advisory Commission terms ending June 30, 2005. As required by State law, the list will be posted in the City Clerk's office and the public library for public viewing purposes. It will also be posted in the outdoor display case at City Hall where agendas and other notices are typically posted. Noted: Stephen Elaine Doerfling, C 2h • • CITY OF HERMOSA BEACH LOCAL APPOINTMENTS LIST In accordance with Government Code Section 54972 (Maddy Act) dealing with open lists of local appointive positions, the following is: 1. A list of all appointive terms which will expire during the 2005 calendar year, with the names of the incumbent appointees, their dates of appointment, the date each term expires, and the necessary qualifications for each position; and 2. A list of all boards, commissions and committees whose members serve at the pleasure of the legislative body, and the necessary qualifications for each position. INCUMBENT COMMISSION APPOINTEES PARKS, REC. & COMMUNITY RESOURCES COMMISSION APPT. TERM DATE EXPIRES QUALIFICATIONS Howard Fishman Christine Hollander Bill Sigler 4 -year terms, no term limit 07-24-01 06-30-05 07-24-01 06-30-05 01-22-02 06-30-05 Qualified Elector of the City (see HBMC 2.76) BOARD OF APPEALS (Serve at the pleasure of Council — must be qualified to act on building construction matters - U.B.C. - See HBMC 15.04.020) Bruce Cook, David Garrett, Robert Lininger, Mike Ludwig, Larry Peha ELAINE DOERFLING City Clerk Dated: 12-14-04 • • 4.2AY/oY December 8, 2004 Honorable Mayor and Members of the Regular Meeting of Hermosa Beach City Council December 14, 2004 SUBJECT: SIMILAR USE DETERMINATION FOR A CULINARY SCHOOL IN CONJUCTION WITH A RESTAURANT Recommendation: To confirm by minute order the Community Development Director's similar use determination, pursuant to Section 17.26.04 of the Zoning Ordinance, to allow the use of a portion of an existing restaurant for a culinary school. Background: The owner of Hama Hermosa, a restaurant located at 834 Hermosa Avenue, recently approached the City with a request to convert a portion of the restaurant into a culinary school. Culinary school is not listed as a permitted use in the C-2 zone. Section 17.26.040 of the Zoning Ordinance, titled "similar use permitted," states that when a use is not specifically listed in this chapter, it shall be understood that the use is prohibited unless it is determined by the Community Development Director that the use is similar to and not more objectionable than other uses listed. The director's determination is not final until confirmed by the City Council as a consent calendar item. Analysis The proposal to reduce the size of the restaurant, and utilize a portion of it for a small culinary school for up to 10 students at a time, will actually reduce the intensity of use, and have a lesser impact with respect to parking and other environmental issues. Also, the school portion is similar to the existing restaurant use with respect to use of kitchen facilities for training and cooking, and the use of the seating area for class participants. Staff, believes the proposed uses is consistent with the requirements to make a similar use determination under Section 17.26.020 based upon the following findings: ❑ The proposed use meets the intent of and is consistent with the goals, objectives and policies of the General Plan, as the proposed use is an appropriate commercial use of the site, and make the use less intensive than an exclusive restaurant use. ❑ The proposed use, primarily a restaurant at nighttime, and a culinary school only in the daytime, does not conflict with the stated purpose and general intent of the C-2 zone, the downtown commercial zone, which pursuant to Section 17.26.020 provides for a range of office, retail, and service commercial uses appropriate for the scale and character of downtown — a resident and visitor serving pedestrian oriented shopping/entertainment district. ❑ The proposed use will not adversely impact the public health, safety, and general welfare of the city's residents. ❑ The proposed use shares characteristics common with, and will not be of a greater intensity, density; or generate more environmental impact, than other uses listed in the C- 2 zone, specifically because the proposal to use a portion of the existing restaurant for a 2i • • culinary school will substantially reduce the intensity and impact of the existing and approved use of the entire building exclusively for a restaurant. Sol Blumenfel. , Director Community D: velopment Concur: Stephe City Manager rrell, Attachments 1. Letter from Hama Restaurant owner 2. Existing floor plan / proposed floor plan. F:\B95\CD\CC\similaruse-culinary school.doc • December 8, 2004 Mr. Ken Robertson Senior Planner - City of Hermosa Beach Civic Center, 1315 Valley Drive Hermosa Beach, CA. 90254-3885 Dear Mr. Robertson: California Sushi Academy • The California Sushi Academy (CSA), would like to relocate its training facility from its current location in Venice, California to the city of Hermosa Beach. The property which we would like to share with our restaurant, Hama Hermosa, is located at 844 Hermosa Avenue. The property noted would go through no major changes, simply be rearranged to accommodate both operations. The California Sushi Academy is an internationally recognized professional culinary training facility specializing in Japanese cuisine. CSA opened its doors in 1998 to students from all over the world, and has since built a reputation as the worlds premiere Japanese culinary training institution. As a private culinary training facility CSA trains and graduates only about 70 professional students annually. Students train for 3 months for 4 hours per day — 8:30am-12:30pm. In the past we have found that approximately sixty percent of students will temporarily relocate to the area during this training period. And of that sixty percent some ninety percent utilize mass transit, bicycle or walk to and from school. CSA believes it and its students would be an asset to the City of Hermosa Beach and hope that we will be allowed to join your community. Please do not hesitate to contact us should you have any questions. Sincere Regards, Frank Toshi Sugiura CEO California Sushi Academy www.sushi-academy.com Danielle R. Chase Director California Sushi Academy 1611 Pacific Avenue Venice, California 90291 te1:310.581.0213 fax: 310.581.5272 3 email@sushi-academy.corn r project HAMA HERMOSA + bamboo sake bar drawing: preliminary layout plan for restaurant/ school no: 0 /7D designer takeshi miura date.oct. 05 2004 9- •• PUBLIC WORKS COMMISSION MEETING OF WEDNESDAY, NOVEMBER 17, 2004 COUNCIL CHAMBERS 1315 VALLEY DRIVE HERMOSA BEACH, CALIFORNIA 7:00 P.M. MINUTES iafoy/ay The meeting was called to order at 7:02 p.m. Mr. Morgan welcomed the new commissioners, Michael DiVirgilio and Daniel Marinelli, to the meeting.and congratulated Commissioner Lombardo on her reappointment. After calling the meeting to order, Chairman Lombardo passed the gavel to Commissioner Beste, the new chairman. Commissioner Winnek will be the new vice chairman. 1. Role Call Present: Commissioners Beste, DiVirgilio, Lombardo, Marinelli Commissioner Winnek arrived at 7:24 p.m. Also Present: Richard Morgan, Director of Public Works/City Engineer Michael Flaherty, Public Works Superintendent Rhea Punneo, Administrative Assistant, Public Works Department 2. Flag Salute Brian and Joshua Beste led the flag salute. 3. Approval of Minutes The minutes of the October 20, 2004 meeting were approved as written. 4. Public Comments None. 5. Correspondence None. 8. Items for Commission Consideration a. Request for Additional Green Parking Space on Bard St. at Pier Ave. Mr. Morgan stated that this item came before the Commission at the start of this summer. Two green spaces were requested on Bard north of Pier Avenue, adjacent to the cleaners. Because parking is at a premium in Hermosa, just one green parking space was put in with the notation that the set up would be reviewed at a later meeting. 2j • • All businesses were noticed on both sides of the street within a block of the cleaners. No objections, written or verbal, were received, and no dissenters were present at the meeting. Staff recommends approving a second green spot adjacent to the existing spot. Businesses contacted seemed to think that it was very reasonable request. Commissioner Beste said that he met with Mr. Patel, the business owner, and it seemed like a good idea. No opposition from any neighbors and doesn't affect parking. MOTION by Commissioner Lombardo to support Staff's recommendation and provide a second green space at this location. Seconded by Commissioner Beste. AYES: Marinelli, Beste, Lombardo, and DiVirgilio NAYS:. None ABSENT: None ABSTAIN: None Mr. Morgan stated that it would be painted the following day. b. Review of PW Commission Action Items List 4. All -walk signal at Hermosa & Pier Mr. Morgan noted that this is the concept of allowing pedestrians to cross in all different directions, including diagonally, while all on -coming traffic is stopped. Discussion of the item highlighted the following: • A former PW Commissioner originally made the request in 2001. • Mr. Flaherty had met with the PD, traffic control specialists and private companies where it was 1st stated they could make the changes to meet this request and later said they could not. • Support from the PD has not been consistent • It didn't seem necessary since would cause additional traffic delay • No benefit, no advocates It was determined that this item should be removed from the Action Items List. 16. Evaluation of external vs. internal costs associated with using consultants on an as- needed basis. Need to know what other cites have with regard to salaries, positions and retention rates. Mr. Morgan advised that there are three engineers in the department in addition to his position as City Engineer. Typically, design services for major projects are contracted out and in-house design is done for some very simple projects. There is only one public works inspector who is responsible for inspection of all private construction, so City -project inspection services are contracted out. Additional staff would be needed to meet this objective. The goal for next year is to present the need for an additional inspector, and possibly construction manager, as contractors are used for construction management services on major projects. Said he feels the item should be left on the list for future discussion before the next budget cycle, which begins in March. Increased inspections would be very helpful. Commissioner Marinelli asked if everything could be kept internal with the existing staff, and would coming up with ideas by somebody closer to a project be a better idea? But, he understood that, as Mr. Morgan stated, on Targe projects, an outside source should be considered. 2 — PWC Meeting Minutes 11/17/04 • • Commissioner Beste again noted the need to review ways to procure more permanent funding for public works projects, noting that the department is unable to "staff up" for project if funds aren't available. Mr. Morgan discussed the fact that he and the city Manager are revising the method' bf determining which streets are repaired and when. This would include splitting the city into five to seven zones; with street improvement projects scheduled one zone per fiscal year, The public will have a plan to look at and an estimated idea of when their streets will be repaired. If the projects are not done, then funds are not needed for additional staff. Mr. Morgan noted that it is possible that a seven-year CIP program will be developed, rather than the five-year that's been done previously. He doesn't want to set up a schedule that cannot be fulfilled. Commissioner Beste stated that this item should stay on the Action Items list and added to the, February meeting agenda. 20. Review status of trash enclosures — smelliness, possible roofing of some sort — brought to the commission by then -Planning Commissioner Tucker (20) Mr. Morgan advised that there were concerns about grease getting into the storm drain system. Grease is picked up from the restaurants and the areas are steam cleaned daily, but trash still overflows by early morning due to the volume of people. At one time each business located on Pier Plaza had responsibility for its own trash receptacle. The City set up locations in Lots A and B with a trash enclosure wall and a number of bins, including a grease receptacle. Mr. Morgan has met with the restaurant owners. One option would be to place a roof over the enclosure in an attempt to eliminate the need for them to be closed and still be code compliant. He is interested in trash compactors and having the businesses fund them as a way of eliminating some of the odor problems. There are always problems with trash being thrown on the ground, even with gates open and lids up. This item should remain on the Action Items list. Commissioner Beste asked if a report would be brought back to the commission; Mr. Morgan indicated that it would be next year. 31. Since denied request for speed hump on Loma 6th to end of street, bring options to the commission for consideration Loma Drive dead ends at South Park; in response to a request for a speed hump was received from the residents of Loma Drive, a stealth survey indicated that there was not enough speeding to justify installation of a speed hump and the request was denied. There is a parking lot in South Park that exits onto Loma; one option considered was a stop sign for vehicles at the parking lot exit. Discussion of the item highlighted the following: • Loma is a two-way roadway just 15' at the widest point • Two houses on the block are being redeveloped, could be a good spot for a stop sign; are committed to curb, butter and sidewalk • The Speed Hump Policy criteria wasn't met for this location • Stop sign could be the solution for slowing cars • If visibility is a problem, more red curb could help 3 PWC Meeting Minutes 1- 1/17/04 • • • It was also noted that the Speed Hump Policy is available for residents on the City's web site. • City now has e -newsletter — hope to have project information easily available for residents Item removed from Action Items List 33. Investigate making no right on red from Herondo turning onto Hermosa Ave. Mr. Morgan advised that Staff does not support this request from a resident to alleviate the difficulty parallel parking on Herondo. Commissioner Beste indicated that this item should be removed from the Action Items List. 35. Removal of eucalyptus trees when dead — replace with other trees This item is covered in the to -be -approved Tree Policy — can be removed from the Action Items List. 39. More studies of 59h Street — to include re -visiting speed surveys A review of this item included the following: • Some traffic improvement had been noted on 5th St. since the installation of the "No Truck" signage for eastbound traffic. • The ideal location for the truck deliveries is taken by an MTA bus stop, which they will not relocate. • The 5th St. Street Improvement project turned out quite well. • Speed surveys are done on a continuing basis in cooperation with the Police. Department • Total man-hours to process the survey, from set up to printing information totals seven to 10 hours • Could be a good idea to analyze old data and visually survey rather than doing a Stealth Survey This item will be removed from the list. 40. Disabled parking spaces to be reviewed on an annual basis Mr. Morgan suggested this item be re -visited at the January meeting with a report of the problems Staff has encountered the preceding year. Hermosa is one of the few cities that provide handicapped parking spaces in the public right-of-way for their residents. Right now only one handicapped space is allowed per block; this is due to the shortage of parking in the City. When discussed at a recent Commission meeting, it was determined that the Public Works Department should not and could not evaluate the level of a person's disability. Public Notices should be sent out in advance of the meeting when the handicapped space availability will be reviewed/renewed. Commissioner Winnek suggested that the minutes reflect that Staff is to review these spaces administratively on an annual basis, or as needed. 42. Review of 2nd Street right turn and reduction of wait time This is regarding the intersection of 2nd Street eastbound at PCH, where no right turns permitted on a red light. This is an offset intersection and Caltrans feels that the confusion when people 4 PWC Meeting Minutes 11/17/04 41. are exiting from eastbound 2nd Street going left, they are worried about the vehicles making right turns. Mr. Morgan agrees with Caltrans. At most intersections along PCH, there is a long wait period on the side streets. This is a complaint common to most of these intersections. Mr. Morgan continued, saying he is more concerned with the northbound PCH traffic turning west at 2nd St. than the other turns along PCH since visibility is so poor. He noted that Caltrans and Staff are watching this intersection closely and would appreciate the Commissioners' suggestions. Sav- On has helped traffic improve. Commissioner DiVirgilio noted that he lives near that intersection and agrees that Caltrans' position sounds right. This item would be removed from the Action Item List. 43. Mr. Flaherty advised that he'd like to bring the Tree Report back to the Commission before presentation to the City Council Commissioner Lombardo gave a brief history of the Tree Policy, updating the newly appointed commission members. Mr. Morgan noted that the policy is being reviewed by the City Attorney and will go directly to council when returned. This item would be removed from the Action Item List. 44. Look into sight distance problems at the intersection of 3`d and Ardmore — extend red curb? This has been completed and should be taken off the list. Mr. Morgan noted a similar situation in that he'd received a request from Marineland Mobile Home Park for additional red curb in an attempt to provide more site distance at corners within and around the park. When safety is the issue, changes can be implemented immediately. If the loss of parking becomes a neighborhood problem, then it may be brought to the commission. Since there was an accident at this location recently, which may have prompted this request. 45. Make Caltrans aware that there is an interest in designating property for the purpose of widening the left turn pockets at the intersection of PCH and Aviation — have staff bring further studies back to the Commission Mr. Morgan would like to amend the words to say "Work with Caltrans to redesign the intersection to allow a double left turn lane from PCH southbound to Aviation east bound." There is too heavy a turning movement for a single left turn lane at this intersection. Discussion highlighted the following: • The real solution would be to redesign the intersection. Would require some the public right-of-way from the park — this would require ballot approval • Will come up again during the PCH relinquishment process which is going forward slowly • City has been allowed to continue the Commercial Banner Program while the relinquishment is being reviewed. • Mr. Morgan is the "point" person who will be dealing with Caltrans • Funding will be necessary for maintenance once the relinquishment is completed — funds received from Caltrans may not be sufficient for maintenance and improvements This item is to remain on the Action Items List. 5 PWC Meeting Minutes 11/17/04 • • 47. Rob Beste requested an agenda item regarding parkway standards that protect curb access for parked cars Commissioner Beste indicated that this was put on the List because the plantings in many parkways do not allow passengers to open their car doors. He noted that in some areas, some of these plantings were removed, but was questioning if there was a standard for these plants. The encroachment consisted of not only trees, but hedges and shrubbery were also in a 3' wide parkway. Mr. Morgan indicated that it was an unwritten policy to remove the plants that are prohibitive to exiting vehicles and this is being watched carefully. There are existing encroachments, but new plantings are monitored for access to cars. The current policy stipulates is grass or brick for , parkways, so that it remains flat and walkable. Any new plantings can be removed. There is the language in the Municipal Code that allows a grandfathering of certain encroachments as of 1999. If it is newer than that, it can be dealt with. Mr. Flaherty said that there was language in the tree program that would address those issues, as well. It illustrates not only the type of tree, but also the location and placement of trees and plants. There are only a handful of streets in the entire City that have parkways in between the curb, gutter, and sidewalk. Private property owners, not the City, planted a lot of the trees between 26th and 35th Street. This item would be removed from the Action Item List. 48. Rob Beste requested an agenda item regarding standards for temporary encroachments Temporary encroachments include sidewalks closed by storing bricks, etc., on the sidewalk, using them as storage space and making them un -passable. Mr. Morgan said that the policy that if there is an existing paved sidewalk, access to that walk must be protected and not used to stage construction. For short-term storage, contractor must obtain a permit and is advised of the necessary precautions he must take. The Public Works Inspector is very good in this regard. It was noted that if a new development exceeds 400 square feet, they are allowed to fence where the new walk is going to be built. If there had been a walk or path along the dirt zone, a detour sign would be required. It was also noted that any use of the public right-of-way requires a temporary encroachment permit — this includes deliveries and/or materials drops. This item would be removed from the Action Item List. 49. Forward PWC request to PD to immediately intensify enforcement of traffic laws on Prospect Mr. Morgan advised that the Police Department had been contacted in this regard. After providing a brief background for this item, he also noted that he couldn't recommend further delays for Prospect. The laws the petitioner wanted enforced were speeding and rolling stop violations. Commissioner noted that the residents always had the option of appealing a Commission decision at the Council level. 6 PWC Meeting Minutes 11/17/04 This item would be removed from the Action Item List. 52. Pavement Management Study to be presented when completed Mr. Morgan indicated that this would come back with the next item, the Five Year Plan at the beginning of next year. 53. Five -Year Plan Mr. Morgan indicated that this would come back with the next item, the Pavement Management Study at the beginning of next year. 57. Info on AB939 requested by Mr. Beste Commissioner Beste explained that AB939 was the requirement that cities reach a 50% diversion goal (solid waste going to a land fill). He wanted to know where the City stood on this bill and how the City is performing with regard to the recycling goals with current trash hauling, which would including commercial waste. Mr. Morgan advised that the City Manager is the person handling AB939. He'd recently been in Sacramento fighting for the City. He put together a report that will be presented to the Solid Waste Board and will be presented to the Commission once all has been resolved. Mr. Morgan noted that the City has implemented new recycling programs, which will include new recycling receptacles throughout the City. This item will remain as an Action Item until the report is received. 60. Investigate whether Palm Drive between Lyndon and 1st St. s/b changed to allow two-way traffic Mr. Morgan presented the background of this item, noting that he'd met with the projector developer and he'd inspected the location. The result of this change would actually eliminate a parking space. Commissioner Beste indicated that this matter would be removed unless re -visited by the developer at a later date. 61. Investigate the area near Marineland Mobile Home Park with regard to parking; hillside is private property; approximately 12-14 feet on the west side bordering Loma pave -out is public right-of-way Commissioner Beste advised that this item came about then the commission was looking at the public r -o -w and the overall upper Pier Avenue area parking plan. Mr. Morgan said that in an effort to locate more available parking, they'd considered building a retaining wall in this area and provide some parallel parking. He noted that it would be quite costly to build. Commissioner Beste stated that this item would be removed from the list. After brief discussions of each, it was determined that items 62 through 66 would be deleted from the Action Items List. 7 PWC Meeting Minutes 11/17/04 • • 67. Send the Speed Survey to Council supporting same with the noted exception of increasing speed on Valley Drive between Pier Ave. & 2nd St. Mr. Morgan advised that the report hasn't gone to Council yet because he is not satisfied with the report as it was prepared. Every five years the City does a speed survey of its major streets and collector streets as a means of setting speed limits based on the 85th percentile. Commissioner Beste noted that the Commission supported the report with the exception of increasing the speed on Valley Drive between Pier and 2nd St. Mr. Morgan stated that no one wanted to see speed limits increased, and the Police Department did not even want it to go up to 30 mph on Valley. Mr. Morgan will bring to Council when satisfied with the report — this item would be removed from the list. Items 69, 70 and 71 were reviewed (noting that 71 was an item on that evening's agenda) and removed from the Action Item List 7. Commissioners' Reports None 8. Public Works Department Reports Mr. Morgan stated that the pier project is progressing fairly well. There is a completion date of August, and the contractor believes that he might be able to finish early and possibly before summer. Mr. Morgan noted that he'd be participating in the Cruz Hawaiian Expo in Redondo Beach. He'd be selling t -shirts and brick plus raffling a poster — all proceeds would go to the HB Surf Legends Memorial Fountain. In addition, proceeds from the silent auction would be donated to the fountain fund. Mr. Morgan told the Commission he is preparing a grant application in an effort to procure funds for the purchase of trees on Aviation Boulevard. The grant would fund trees from Harper down to PCH. Mr. Flaherty said this weekend the City is sponsoring a halogen light exchange, "Torchiere Program". The event is being held at Valley School on Saturday, Nov. 20, 2004, 9:00 a.m. 'til 3:00 p.m. It's operating at the School District property from 9:00 a.m. to 3:00 p.m. The annual tree lighting ceremony will be held on Thursday, December 2, 2004, Commissioner Lombardo said that she would be there selling hot_ chocolate to benefit the Woman's Club. Commissioner Lombardo stated that the annual toy drive would start right after Thanksgiving. The toys will be collected at the fire station here in Hermosa and at the fire stations in Manhattan Beach. . The toys will be collected until the wrapping party on December 18, 2004. Mr. Morgan confirmed the December meeting would be on the 15th 9. Items Requested by Commissioners a. News Racks PWC Meeting Minutes 8 11/17/04 • • Commissioner Winnek asked about the news racks, which Council approved, but he doesn't see the modular units. Mr. Morgan said that, after additional investigation, it was decided not to purchase the modular racks. The approved locations have been identified and the:permits are affixed to the front each unit. This program has help reduce the numbers of racks in the public right-of-way. Mr. Flaherty said he's noticed that the number of racks on private property has increased since the permit requirement implemented. b. Tree Program Commissioner Lombardo brought up the tree policy, which will go to Council once the City Attorney has completed his review. d. Signage Commissioner Lombardo asked when the department would finish adding signage to stop signs indicating whether it was a one-way, two-way, all -way, etc. stop. Mr. Flaherty advised that his inventory of these signs is exhausted. As many signs as possible have been place and more have been ordered. Commissioner Beste asked if the signs for the parking spaces at Valley Park would be up soon. Was advised that it would be necessary to check with the Planning Department about putting the parallel spots on Gould. New spots would have four hour parking. City should still pursue parking lot at the school on weekends. Mr. Beste said he'd like to re -visit the idea of the perpendicular spots on Valley. Mr. Morgan said he'd like the spots on Valley to 6 -hour parking as well; Mr. Flaherty said the parking on Valley Dr. from Gould to just south of the Kiwanis and Rotary Club buildings has a 6 -hour limit. Mr. Morgan said the new spots would be 4 hours each. e. RV Parking at Valley Park Mr. Morgan advised that it is legal to park an RV overnight; however, vehicles may be towed after 72 hours. Ticketing and towing are complaint -driven. It was noted that there is a restriction the books that says there are parking restrictions for vehicles that are six feet or more in height within 100 feet of an intersection 10. Other Matters None 11. Public Comment None 12. Adjournment Commissioner Beste adjourned the meeting at 8:53 p.m. to the meeting of December 15, 2004. 9 PWC Meeting Minutes 11/17/04 • • CERTIFICATION I hereby certify that the foregoing minutes are a true and complete record of the action taken by the Public Works Commission of Hermosa Beach at the regularly scheduled meeting of November 17, 2004. Robert Beste, Chairman Richard D. Morgan, P.E., Secretary Date 10 PWC Meeting Minutes 11/17/04 • December 9, 2004 Honorable Mayor and Members of The Hermosa Beach City Council Regular Meeting of December 14, 2004 Adoption of a Resolution Amending the ICRMA Joint Exercise of Powers Agreement Recommendation: That the City Council adopt the attached resolution amending the Joint Exercise of Powers Agreement with the Independent Cities Risk Management Authority (ICRMA) and Confirming Appointed Delegates. Background: The Independent Cities Risk Management Authority (ICRMA) is a pool of 30 cities that are joined in agreement to share in the costs of purchasing and funding excess insurance and risk management services. The City of Hermosa Beach is a member of ICRMA for the purchase of excess liability, workers' compensation, and property insurance. In addition to excess insurance, ICRMA provides training and a variety of risk management services. The Governing Board is made up of a representative from each member city. An elected representative serves as the primary representative with staff members typically serving as alternates and substitute alternates. Currently, City Council Member Edgerton is the designated representative, the Personnel & Risk Management Director is the alternate representative and the Finance Director is the substitute alternate representative. Analysis: The Joint Exercise of Powers Agreement for Insurance and Risk Management Purposes ("JPA") was last amended in 1998. Since then, the Certificates of Participation ("COP") have been retired and, due to the creation of JPA Bylaws, other changes are necessary to reflect the manner in which the ICRMA conducts its business. The ICRMA Governing Board, at its meeting on October 13, 2004, approved a Fifth Amended JPA which deletes references to the COP and makes other changes as shown on the "Comparison of 1998 Joint Powers Agreement and October 2004 Amended Joint Powers Agreement," which accompanies this report. The Fifth Amended JPA will become effective after it is approved by two-thirds of the ICRMA members. The ICRMA Governing Board is requesting that this City Council approve the amended JPA by adopting the Resolution which accompanies this staff report. It would also be appropriate to reconfirm this City's appointees to the ICRMA Governing Board. The Governing Board provides policy direction for all of the ICRMA committees and, among its duties, appoints the General Manager, admits, sanctions and expels members, adopts the budget, approves and amends Program Bylaws, establishes, amends and terminates programs, approves the Memorandum of Coverage, elects members to committees, settles claims and approves dissolution of ICRMA. 2k • Fiscal Impact: There is no additional fiscal impact to the proposed changes. Respectfully Submitted, Midhael A. Earl, Director Personnel & Risk Management Comparison of JEOPA 2004 Amendn Bylaws FINAL AS APPROVED BY THE C • Concur: Stephen Burrell City Manager • • RESOLUTION NO. A RESOLUTION OF THE HERMOSA BEACH CITY COUNCIL APPROVING THE FIFTH AMENDMENT TO THE JOINT EXERCISE OF POWERS AGREEMENT FOR INSURANCE AND RISK MANAGEMENT PURPOSES AND APPOINTING REPRESENTATIVES TO THE INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY'S GOVERNING BOARD AND ITS SEPARATE RISK MANAGEMENT PROGRAMS WHEREAS the City of Hermosa Beach is a member of the Independent Cities Risk Management Authority ("ICRMA") and a signatory to its Joint Exercise of Powers Agreement for Insurance and Risk Management Purposes ("JPA"); and WHEREAS the original JPA provided for the issuance of Certificates of Participation ("COP") which have been retired and contained other provisions for the governance of ICRMA; and WHEREAS the ICRMA's Governing Board has approved a Fifth Amendment to the JPA ("Fifth Amended JPA") which deletes references to the COP and makes other changes to the JPA as shown on the "Comparison of 1998 Joint Powers Agreement and October 2004 Amended Joint Powers Agreement" which has been provided to this City Council along with a staff report; and WHEREAS, the Fifth Amended JPA will become effective upon approval by the city councils of two-thirds of the ICRMA members; and WHEREAS, the Fifth Amended JPA and the individual risk management program bylaws require the City Council to appoint an elected official to serve as the designated representative on the ICRMA Governing Board along with an alternate and substitute alternate if the City determines to do so. NOW, THEREFORE, the City Council of the City of Hermosa Beach does hereby find, determine and declare as follows: 1. This City Council does approve the Fifth Amendment to the JPA as recommended for approval by the ICRMA Governing Board and as presented to this City Council; 2. The City Council does hereby appoint Councilmember Sam Y. Edgerton to serve as the primary Governing Board representative and the Director of Personnel & Risk Management and the Director of Finance to serve as the alternate and substitute alternate representatives respectively. These persons shall also act as the City's representatives to the individual Risk Management Programs in which this City participates. • • RESOLVED, FURTHER that the appointed city 'representatives are authorized and empowered to take such action as is deemed appropriate, as provided in the Fifth Amended JPA and the ICRMA Bylaws and the bylaws of the separate Risk Management Programs and such decision(s) shall be binding upon this City. RESOLVED, FURTHER, that the City Clerk shall certify to the adoption of this resolution and the same shall be in full force and effect. RESOLVED, FURTHER, that a certified copy of this resolution shall be forwarded to the ICRMA, to the attention of its General Manager. PASSED, APPROVED AND ADOPTED THIS DAY OF December, 2004. MAYOR, CITY OF ATTEST: CITY CLERK ICRMA - Proposed Changes to Joint Powers Agreement Existing'Joint Powers Agreement Section Terms in Existing Joint,Powers Agreement (Dated 8/12/1998) Terms in Proposed Amendment to.Joint Powers Agreement (Draft of 9/17/2004) Article of Authority By - Laws Opening paragraph States agreement is executed by Municipal Corporations, referred to as "Member Cities" States agreement is executed by public entities, referred to as "Member or Members" Recital A. e' Reference to Member or Members being organized and existing under laws of State of California incorporated into opening paragraph instead of under "Recitals" heading. Recital B.1-6 State Laws Recitals 1 through 6. Same as prior Agreement except substitutes "Member" for " Cities." Paragraphs in Proposed Amendment are numbered differently. "Member Cities" replaced in Proposed Amendment by "Member or Members" Article I Creation of ICRMA Includes provisions that: (1) Member City may separately contract for or assume responsibility for specific debts, liabilities, or obligations of Authority. (2) Pursuant to Govt code 6509 Authority shall be restricted in exercise of powers in same manner as City of Manhattan Beach is restricted; or if Manhattan Beach ceases to be Member City, then Authority shall be restricted in exercise of power in same manner as City of San Fernando; if City of San Fernando ceases to be a Member City, Governing Board shall designate appropriate Member City. Article 1.1. Same as Article I, except these provisions were omitted from proposed amendment. 4 -- 149402.1 000602-9000 0920/2004 - 5:27 pm 1 ICRMA - Proposed Changes to Joint Powers Agreement Existing Joint -Powers , Agreement Section Terms in: Existing-Joint*Powers Agreement (Dated 852/1998): Terms; in ProposedrAmendmentto Joint •Powers'Ag eemenf(Draft+of 917/2.004)-: • -4.4 Article of i Authority By- i Laws i Article II. Purpose A. - C Article 2.1.1 through 2.1.3. Same as prior Agreement Article II. Purpose D Article 2.1.4. Same as prior Agreement, except adds authorization to "Jointly purchase insurance...and/or develop alternative financial arrangements for the purpose of transferring risk of loss..." Article II. Purpose E. Provides for Member Cities to secure long-term financial base from issuance of Certificates of Participation, revenues from which will be used for establishing financial reserves to enable Authority to provide protection to Member Cities against catastrophic claims and to attract major reinsurers for purpose of transferring risk. Article 2.1.5. Omits language regarding Certificates of Participation. States instead, "Assist Members to the maximum extent authorized by law to secure long term solutions enabling the Authority to provide adequate protection to Members" against catastrophic claims and to attract major reinsurers for purpose of transferring risk. Article II. Purpose F. Article 2.1.6. Same as prior Agreement except adds "Jointly secure administrative and other services including...general administration, underwriting, risk management...." Article III. Definitions A. - C. Agreement Board or Governing Board By -Laws Articles 3.1.1 - 3.1.5. Same as prior Agreement. Article III. Definitions D. Claim(s) Article 3.1.4. Adds: "`Claim(s)' shall mean demands complying with the requirements of California Government Code Section and made against the Member arising out of occurrences..." 149402.1 000602-9000 0920/2004 - 5:27 pm 2 ICRMA - Proposed Changes to Joint Powers Agreement Existing Joint Powers Agreement Section Terms -In Existing=Joint Powers Ra; Agreement (Dated. 8/12/1998), :r Terms in�P.ropposedVAmendtnent to Joint • Powers Agreement (Draft'of=9/17/2004) , • c Article of , Authority By - Laws Article III. Definitions E. Fiscal Year Article 3.1.5. Same as prior Agreement. Article III. Definition F. Provides: "`ICRMA"' shall mean the Independent Cities Risk Management Authority created by this Agreement" "ICRMA" is defined in Article 1.1. "Governing Documents" not defined in proposed Agreement. Article 3.1.6. Provides: "`Governing Documents' shall mean this Agreement, the By -Laws of the Authority and each Risk Management Program, the Memorandum of Coverage and any other document stipulated as a Government Document in the By -Laws or by action of the Governing Board." Article III. Definition G. Insurance Article 3.1.7. Same as IILG. except adds that "`Insurance' shall mean insurance or reinsurance purchased by Authority..." Article III. Definition H. Defines "Member City" as any Municipal Corporation or any Joint Powers Authority whose membership consists only of Municipal Corporations, which is a party to this Agreement Article 3.1.8. Defines "Member" as any Municipal Corporation or public entity authorized to be a member of a Joint Powers Authority, which is a party to this Agreement Article III. Definition I. Memorandum of Coverage Articles 3.1.9 - 3.1.11. Same as prior Agreement. Article III. Definition J. Program Year Article 3.1.10. Omitted "usually twelve months" in definition of program year. 149402.1 000602-9000 09/20/2004 - 5:27 pm 3 ICRMA - Proposed Changes to Joint Powers Agreement Existing Joint Powers Section Terms=in=Existing Joint Powers Agreement (Dated:8/12/1998) � Terms in Proposed" Amendment to,J,oint Powers: Agreement (Draft•of9/17/2004) Article of Authority Laws Article III. Definition K. Participation Article 3.1.11. Same as prior Agreement. Article III. Definition L. Risk Management Article 3.1.12. Same as prior agreement, except adds that Risk Management includes "but is not limited to" various methods of funding claims payments, etc. Article III. Definition M. Risk Management Program Article 3.1.13. Same as prior Agreement. Article IV. Parties to Agreement - Article 4.1. Same as prior agreement, except adds at end of paragraph, "...rights, obligations, liabilities, or duties under this Agreement or the individual Risk Management Programs in which the Member participates." Article 4.2 added. "Each Member agrees to be bound by and to comply with all of the terms and conditions of the Governing Documents and any Resolution or other action adopted by the Governing Board as they now exist or may hereinafter be adopted or amended. Each Member assumes the obligations and responsibilities set forth in the Governing Documents." 149402.1 000602-9000 09/20/2004 - 527 pm 4 ICRMA - Proposed Changes to Joint Powers Agreement Existing Joint Powers . Agreement Section Terms in Existing Joint Powers Agreement (Dated 8/1271998)- Terms inProposed.Amendment to_Joint Powers2Agreement (Draft of 9/17/209A) o Article of Authority By - -Laws Article V. Governing Board Provides that Authority shall be governed by a Governing Board comprised of one Representative from each Member City and sets forth terms for appointment of same and of alternate Representatives and substitute alternate Representatives by Cities and voting. Article 5.1. Provides that Authority Article 5.1 - Governing Board shall be governed by a Governing Board "the composition of which shall be set forth in the Authority's By -Laws." Also provides that New Member admitted pursuant to Article 16 shall be entitled to appoint Representative and alternate Representative per Authority By -Laws. Article V. Governing Board second ¶ Provides in part for Member City Representative's (+ alternate's, and substitute alternate's) removal from Governing Board if Authority (1) receives written Article 5.2. Section is same as in prior agreement, except this language re City Representative's removal from Government Board was omitted. 4� notice from Member City of the removal of the Member City Representative or alternate Representative or substitute alternate Representative. Article V. Governing Board third ¶ Provides Member City Representative, alternate or substitute Representative are not entitled to compensation; however, Governing Board may authorize reimbursement may authorize reimbursement of expenses. 4— This language was omitted from proposed Amendment. Article V. Governing Board fourth ¶ Article 5.3. Same as prior agreement, except instead of "The Authority shall fix the amount of the fidelity bond...", it reads, "The Governing Board shall affix the amount of the fidelity bond..." Article VI. Regular Meetings A. States Governing Board shall hold at least one regular meeting each quarter of each year. Date, place and time to be fixed by Governing Board resolution. Article 6.1. Refers to By -Laws for Article 5.2 - Meetings of the Governing Board location and time for Governing Board and all standing committees to hold meetings. 149402.1 000602-9000 09/20/2004 - 5:27 pm 5 ICRMA - Proposed Changes to Joint Powers Agreement Existing Joint Powers Agreement Section Terms»in Existing Joint Powers, Agreement (Dated 8/12/1998) 1Pow,ers-Agreement r 6 rt !Terms in#Proposed'AmenAdment. to Joint • { /17/2004) (Draft of 9 r''." , r , Article of" 1 Authority By-. 'Laws Article VI. B. Ralph M. Brown Act Provides "Each meeting of Governing Board" to be conducted in accordance with the Ralph M. Brown Act. Article 6.2. Same as prior agreement, except provides that "All meetings of the Governing Board, and appointed committees" be conducted in accordance with the Ralph M. Brown Act. Article VI. C. Minutes Article 6.3. Same as prior agreement, except omits provision that Secretary forward to each Governing Board member and each City Clerk copies of the minutes. Article VI. D. Quorum Article 6.4. Same as prior agreement. Article VII Officers Provides that Governing Board shall elect president and vice president; provides for filling of vacancy in the event the president or vice present ceases to be a member; provides that vice president act in president's absence or president's inability to act, and provides for appointment of secretary and treasurer and other officers Governing Board considers necessary. Article 7.1. Provides that the Governing Article 6 - Officers of the Governing Board 6.1 - 6.4.5 Board shall elect a President, Vice- president, Treasurer and Secretary, and the manner of election, term of office of elected officers, their authority and responsibilities, and filling of vacancy of any officer who ceases to be a Member's representative shall be set forth in Authority By -Laws. Article VIII. A. Powers Finance through issuance of Certificates of Participation Article 8.1.1. Same as prior agreement, except instead of "Certificates of Participation," provides for Finance through issuance of `Bonds or other financial instrument of indebtedness." Articles VIII. B. - M. Powers Articles 8.1.2 - 8.1.13. Same as prior agreement. 149402.1 000602-9000 09/20/2004 - 5:27 pm 6 ICRMA - Proposed Changes to Joint Powers Agreement Existing Joint Powers Agreement Section -Terms in.,ExistiegJointPowers; "-- Agreement`(Dated;8/12/1998) . Article of • -Authority :By - Laws Terms in Proposed Amendment•to Joint PowerssAgreement'(Draft of 9/0/2004) Article IX first ¶ Risk Manage- ment Programs Provides that Governing Board shall by resolution establish a Risk Management Program for each Coverage Program implemented by Authority. Article 9.1. Refers to By -Laws for Article 13 Risk Management Programs establishment of Risk Management Programs. Article IX second ¶ Risk Manage- ment Programs Provides for a two-thirds vote of members of Governing Board representing cities which are members of a particular Risk Management Program for approval of proposed Risk Management Program By -Laws Article 9.2. Provides that "Approval of Article 13 Risk Management Programs the By -Laws and any amendments thereto shall be as provided in the By- Laws of the individual Risk Management Program." Article IX second ¶ Risk Manage- ment Programs Provides that when entering into transactions authorized by Government Board, the Risk Management Program shall use the Risk management Program title and refer to Authority, i.e., contract entered into by Workers' Compensation Risk Management Program of ICRMA. Article 9.2. This provision was omitted from proposed amendment. �' Article X. Member City Responsi- bilities (Risk Manage- ment Programs) Provides that each Member City participating in Risk Management Program has responsibility to: (A) Appoint or remove its member of Governing Board, (B) Appoint or remove its member to the Risk Management Program(s), and (C) Approve amendments to this Agreement. This provision was omitted from proposed amendment. 4-. . [Addressed in By -Laws for Separate Risk Management Program] Article XI. Budget Article 10. Same as Article XI in prior agreement. 149402.1 000602-9000 09/20/2004 - 5:27 pm 7 ICRMA - Proposed Changes to Joint Powers Agreement Existing, Joint Powers Agreement Section Terms in Existing Joint Powers, Agreement (Dated 8/12/1998) ' • - Terms,in'ProposedAmendment to Joint -Powers•Agreement:(Draft of9/17/2004)_ _ —. _ -- Article of Authority By - Laws Article XII. Article Annual Audit and Review Requires Governing Board to cause an annual financial audit of accounts and records and includes requirements for preparation and filing of same. Article 11. Refers to By -Laws for Article 8. - Financial Audit annual financial audit. Article XIII. first ¶ Establish- ment and Adminis- tration of Funds Article 12.1. Same as Article XIII in prior agreement. Article XIII. second ¶ Establish- ment and Adminis- tration of Funds Provides warrants to pay demands against Authority to be signed by both President, Secretary or Treasurer or an agent, employee or general manager of Authority. Article 12.2. Provides that Governing Board shall establish policy for warrants drawn to pay demands against Authority. Article XIII. third ¶ Establish- ment and Adminis- tration of Funds Provides that subject to approval by Governing Board, Member City shall have ability to determine in which Risk Management Program(s) it wishes to participate. Article 12.3. Same as third ¶ of Article XIII, except this provision was omitted from proposed amendment. 4-' Article XIV.A. Withdrawal • • Article 13.1. Same as Article XIV.A, except provides that Member "may at a later time seek to renew participation in said Program...." Article XIV.B Withdrawal Article 13.2. Same as Article XIV.B. 149402.1 000602-9000 09/20/2004 - 5:27 pm 8 ICRMA - Proposed Changes to Joint Powers Agreement Existing Joint . Powers Agreement Section Terms in Existing Joint=Powers Agreement (Dated'8/12/1998) Terms is Proposed Amendment ,.to Joint Powers RAgieement.(Draft of 9/17/2004) Article of - Authority;By-• Laws•. Article XIV.C. Withdrawal Provides that any Member City which withdraws from any Risk Management Program pursuant to XIV.A. shall not be permitted to renew participation in that Risk Management Program until expiration of 3 years from date of withdrawal. Article 13.1. Provides that a Member [Addressed in By -Laws for withdrawing from a Risk Management Program may seek to renew participation subject to terms set forth in the By -Laws of the Risk Management Separate Risk Management Program] Program. Article XV. first ¶ Expulsion Article 14.1. Same as XV first ¶, except Section 13.5 - Program Withdrawal or Expulsion provides that Governing Board may expel "any Member from the Authority and/or from a Risk Management Program for material breaches of the Governing Documents." Refers to By - Laws of Authority or each individual Risk Management Program. Article XV. second ¶ Expulsion Provides withdrawal or expulsion of any Member City after ' inception of its participation in a Risk Management Program shall not terminate its responsibility for years that Member City participated in any Risk Management Program. This provision is addressed in Article 4_l. Article XVI. first ¶ Termination Provides in part that Agreement cannot be terminated until such time as all principal for Certificates of Participation shall have been retired. Article 15.1. Same as XVI, first ¶, except this provision was omitted from proposed amendment. Article XVI. second and third ¶s Termination Articles 15.2-15.3. Same as XVI., second and third ¶s. 149402.1 000602-9000 0920/2004 - 5:27 pm 9 ICRMA - Proposed Changes to Joint Powers Agreement Existing Joint Powers Agreement Section Terms in -Existing JointfPowers .. Agreement (Dated;8/12/1998); ;` Terms in Proposed:'Amend'ment'to Joint S Powers, Agreeipent;(Draftto19/17/2004) ,s_..,,,, 7, ..tii.k. ,< - Article of ,Authority By- Laws Article XVII. New Members Provides that with approval of two-thirds of Governing Board, any qualified city which is member of Independent Cities Association, may become a party to this Agreement; city must present City Council resolution approving Agreement; date applying city will become Member City to be determined by Governing Board. Article 16. Refers to By -Laws for new Article 4 Member Entities member requirements. Article XVIII. Liability of the Authority Articles 17.1-17.3. Same as XVIII. Article XIX. Notices Provides that notices shall be sufficient if delivered to office of City Clerk of Member Cities. Article 18. Provides that notices to each Member shall be sufficient "if mailed to its respective address on file with Authority. Any Member may designate any other address in substitution of the foregoing address...by giving five days written notice to the Authority and all other Members". Article XX. Amendments to this Agreement and Program By -Laws Provides amendment by vote of two-thirds of Member Cities acting through their City Council Article 19. Provides for amendment to Agreement by vote of two-thirds of Members acting through their governing body. Also provides for amendment to individual Risk Management Program By -Laws by vote of two-thirds of Governing Board members representing Members of that Risk Management Program. Article XXI. Severability Article 20. Same as XXI. - Article XXII. Agreement Complete Article 21. Same as XXII. 149402.1 000602-9000 09/20/2004 • 5:27 pm 10 ICRMA - Proposed Changes to Joint Powers Agreement Existing Joint Powers Agreement Section Terms in Existing=roinPPowers, '5 Agreement (Dated 8/12/1998), LTeims>in Proposed Amendment to Joint ,Powers<Agreement (Draft=of 9/17/2004) °� r ,Article of Authority By-- Laws Article XXIII. Term of Agreement Provides amended Agreement to be effective upon Authority receiving notice of approval by City Council of two-thirds of Member Cities. Article 22. Same as Article XXIII, except provides amended Agreement to be effective upon Authority receiving notice of approval by governing body of two-thirds of the Members. 149402.1 000602-9000 09/20/2004 - 5:27 pm 11 • • INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY BYLAWS AS APPROVED BY THE GOVERNING BOARD ON OCTOBER 13, 2004 200790.2 000602.9000 10/15/2004 - 11:18 AM • • BYLAWS of the INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY TABLE OF CONTENTS ARTICLE 1 - PREAMBLE 5 ARTICLE 2 - PURPOSES 5 Section 2.1 - Purposes 5 ARTICLE 3- GOVERNING DOCUMENTS 6 Section 3.1 - Governing Documents 6 ARTICLE 4- MEMBER ENTITIES 6 Section 4.1 - Membership 6 Section 4.2 — Approval of Membership 7 ARTICLE 5 - GOVERNING BOARD 7 Section 5.1 — Governing Board 7 Section 5.2 - Meetings of the Goveming Board 8 Section 5.3 — Voting 9 ARTICLE 6 — OFFICERS OF THE GOVERNING BOARD 9 Section 6.1 - Officers 9 Section 6.2 - Eligibility for President, Vice President, Treasurer and Secretary 9 Section 6.3 - Terms of Office 9 Section 6.4 - Elections 9 Section 6.5 - Duties 10 ARTICLE 7 - COMMITTEES 11 Section 7.1 — Administrative Committee 11 Section 7.2 — Claims Committee 12 Section 7.3 — Nominating Committee 12 Section 7.4 — Other Committees - 12 ARTICLE 8 — FINANCIAL AUDIT 13 Section 8.1 - Audit Required 13 Section 8.2 - Filing an Audit 13 Page 2 of 22 200790.2 000602.9000 10/15/2004 - 11:18 AM • • Section 8.3 - Costs of Audit 13 ARTICLE 9 - FISCAL YEAR 13 Section 9.1 - Fiscal Year 13 ARTICLE 10 - BUDGET 13 Section 10.1 - Budget 13 ARTICLE 11 - ESTABLISHMENT AND ADMINISTRATION OF FUNDS 14 Section 11.1 - Administration of Funds 14 ARTICLE 12 - ADMINISTRATION 14 Section 12.1 - General Manager 14 Section 12.2 - Responsibilities 14 Section 12.3 - Compensation and Employment 15 ARTICLE 13 - RISK MANAGEMENT PROGRAMS 15 Section 13.1 - Formation of Risk Management Programs 15 Section 13.2 - Administration 16 Section 13.3 - Late Fees 16 Section 13.4 - Actuarial Soundness of Programs 16 Section 13.5 - Program Withdrawal or Expulsion 16 Section 13.6 — Deposit and.Investment of Authority Funds 17 Section 13.7 - Accounting Method for Pooled Programs 17 ARTICLE 14 - DEFAULTS AND EXPULSION FROM THE AUTHORITY 18 Section 14.1 - Events or Conditions of Default Defined 18 Section 14.2 - Remedies on Default 18 Section 14.3 - Agreement to Pay Attorney's Fees and Expenses 19 Section 14.4 - No Additional Waiver Implied by One Waiver 19 ARTICLE 15 - DISPUTES OR CLAIMS BETWEEN MEMBERS 19 Section 15.1 - Authority Representation 20 ARTICLE 16 - TORT LIABILITY 20 Section 16.1 - Member Entity's Indemnification 20 ARTICLE 17 - LEGAL REPRESENTATION 20 Section 17.1 - Counsel Authorized 20 ARTICLE 18 - EXECUTION OF CONTRACTS 20 200790.2 000602.9000 10/15/2004 - 11:18 AM • Page 3 of 22 • Section 18.1 - Authorization by Governing Board 20 ARTICLE 19 - COMPENSATION FOR REPRESENTATIVES AND OFFICERS 21 Section 19.1 - Reimbursed Expenses 21 Section 19.2 - Representative and Officers Insurance 21 ARTICLE 20 - TERMINATION AND DISTRIBUTION 20 ARTICLE 21 - NOTICES 21 Section 21.1 - Notices 21 Section 21.2 - Claims Against the Authority 21 ARTICLE 22 - EFFECTIVE DATE 21 Section 22.1 - Effective Date and Supremacy 22 ARTICLE 23 - AMENDMENTS 21 Section 23.1 — Procure to Amend 22 Page 4 of 22 200790.2 000602.9000 10/15/2004 - 11:18 AM • • BYLAWS of the INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY ARTICLE 1 - PREAMBLE The Independent Cities Risk Management Authority (Authority) is established for the purpose of operating and maintaining a cooperative program of self-insurance, jointly purchased insurance and risk management and to provide a forum for the discussion, study, development, and implementation of procedures of mutual benefit in risk sharing and risk management programs. ARTICLE 2 - PURPOSES Section 2.1 — Purposes The Authority is created to jointly achieve the following objectives for the benefit of the Authority's members in all types of risks handled by the Authority: 2.1.1 Reduce costs of commercial or reinsurance insurance coverage through effective loss control practices and combined purchasing power; 2.1.2. Provide stability of commercial insurance markets through size of combined membership, longer duration of commercial insurance agreements and effective loss control practices; 2.1.3 Reduce severity and frequency of member losses; and 2.1.4 Reduce the cost of all administrative services through central management, volume, and combined purchasing power. 2.1.5 Provide for payment of claims and benefits as authorized by the Authority's members; 2.1.6 Administer a cooperative self-insurance program wherein members self -insure by pooling funds as reserves against losses; 2.1.7 Purchase administrative services and other services including risk management, consulting, brokerage, claims administration, claims adjusting, safety and loss prevention, data processing, legal, and related services; _ 2.1.8 Acquire, hold, and dispose of property, real and personal, necessary or desirable, for the purpose of providing the members of the Authority with a complete self-insurance and risk management program, including, but not limited to, the acquisition of necessary facilities and equipment, the employment of personnel, and the operation and maintenance of a system of risk management; and Page 5 of 22 200790.2 000602.9000 10/15/2004 - I 1:18 AM 2.1.9 Sell, issue, hold, and dispose of bonds or other financial instruments, necessary or desirable, for the purpose of providing funding for risk management programs of the Authority. ARTICLE 3 - GOVERNING DOCUMENTS Section 3.1 - Governing Documents The governing documents of the Authority shall be the Joint Powers Agreement of the Authority (Agreement), these Bylaws, the Bylaws for each program, and the Memorandum of Coverage (MOC) for each program. ARTICLE 4 - MEMBER ENTITIES Section 4.1 - Membership Any party to the Agreement is a member. Any governmental agency, organized and operating under the laws of the State of California which is authorized to participate in a joint powers agreement under the Government Code may become a member of the Authority by agreeing to be bound by the governing documents and by complying with all of the following requirements: 4.1.1 Submit a completed application for membership 60 days before the start of the policy year. The application must be accompanied by the Governing Board approved fee, which shall be returned if membership is approved and the applicant becomes a member; 4.1.2 Submit applicant's signed resolution acknowledging intent to become a member under terms and conditions then prevailing; 4.1.3 Execute the Agreement then in effect and agree to be bound by any subsequent amendments to the Agreement; 4.1.4 Agree to be a member for at least three consecutive fiscal years after commencement of membership; 4.1.5 Be accepted for membership as provided in section 4.2; 4.1.6 Appoint, by resolution, a representative and one alternate to the Governing Board as provided in Article 5. A member may also appoint a substitute alternate; and 4.1.7 Ensure the designated representative, alternate, and substitute alternate (if applicable) file with the General Manager the required Fair Political Practices Commission ("FPPC") forms upon assuming office, during office, and upon termination of office. Page 6 of 22 200790.2 000602.9000 10/15/2004 - 11:18 AM • • Section 4.2 - Approval of Membership The General Manager shall review each applicant's submittal and may schedule and coordinate a safety inspection of the applicant's facilities. The General Manager shall report the results of the review of the submittal and the inspection which shall be the basis for the recommendation to the Governing Board. The Governing Board shall either approve, as provided in section 5.1.3.1, or disapprove the application based upon the General Manager's recommendation, the application, and any inspections, reports, or other material which would be pertinent to the decision. ARTICLE 5 - GOVERNING BOARD Section 5.1 - Governing Board 5.1.1 The Governing Board of the Authority shall be comprised of one representative from each member. In addition to the designated representative, who shall be a legislative member, an alternate and substitute alternate may be appointed either of whom may vote in the absence of the designated representative. If the member chooses to designate an alternate or substitute alternate, other than a legislative member the person(s) designated shall generally be one of the following positions, or their equivalent, City Attorney, Assistant City Attorney, Financial Officer, City Administrator/Manager, Assistant/Deputy City Administrator/Manager, Assistant to City Manager, Risk Manager, Human Resources Director/Manager, or Administrative Services Director. 5.1.1.1 Each designated representative, alternate, or substitute alternate, when voting on Authority business, shall have the authority to bind his or her member to the action taken by the Governing Board. 5.1.1.2 The member may change any of its representatives (Designate, Alternate, or Substitute -alternate) to the Governing Board by filing a resolution with the Authority, which indicates the representative's designation and authority to bind the member to the actions taken by the Governing Board. 5.1.1.3 At a Governing Board meeting only one designated representative, if more than one representative is present, may vote. 5.1.2 The Governing Board shall provide policy direction for the Administrative Committee, and the General Manager, and other appointed committees. The Governing Board may delegate any of its responsibilities except those requiring a vote by the Governing Board as specified in the Agreement or the Governing Documents. 5.1.3 The Governing Board reserves unto itself the authority to do the following: (except where specifically otherwise noted, the majority of the Governing Board members present at a meeting may take action) 5.1.3.1 Accept a new member into the Authority; Page 7 of 22 200790.2 000602.9000 10/15/2004 - 11:18 AM • • 5.1.3.2 Approve indebtedness (two-thirds vote of the entire Governing Board); 5.1.3.3 Adopt a budget; 5.1.3.4 Amend these Bylaws; 5.1.3.5 Alter a member's retained limit; 5.1.3.6 Approve contracts for Authority administrative services and legal counsel; 5.1.3.7 Approve Program Bylaws (Participants in Program only); 5.1.3.8 Approve Memoranda of Coverage; 5.1.3.9 Approve dividends and assessments to members of a program year; 5.1.3.10 Establish, amend, or terminate a program (Participants in Program only); 5.1.3.11 Elect the Members of the Administrative Committee; 5.1.3.12 Expel a member from the Authority (two-thirds vote of the entire Governing Board); 5.1.3.13 Settle claims in excess of the Claims Committee and Administrative Committee's authority; 5.1.3.14 Terminate or suspend the rights of a member in default (two-thirds vote of the entire Governing Board); and 5.1.3.15 Approve dissolution of Authority (two-thirds vote of entire Governing Board.) Section 5.2 - Meetings of the Governing Board 5.2.1 The Governing Board shall hold at least four regular meetings each year to review all operations of the Authority. The Governing Board will establish a time and place to hold such regular meetings and notice shall be sent to each designated representative, alternate representative, and substitute alternate representative (if applicable). The Authority Secretary shall be responsible for minutes of the meetings, and submission of copies of such minutes to the designated representatives, alternate representatives, and substitute alternate representatives (if applicable). _ 5.2.2 Every member is expected to have its designated representative, alternate representative, or substitute alternate representative attend Governing Board meetings. 5.2.3 All meetings of the Governing Board shall be conducted in accordance with the Ralph M. Brown Act (Government Code §54950 et seq.) Page 8 of 22 200790.2 000602.9000 10/15/2004 - 11:18 AM • • 5.2.4 A special meeting may be called by the President, Vice President in the absence of the President or 20% of the Governing Board members by notifying the General Manager of the purpose of the meeting. The General Manager shall provide 24 hours written notice to each designated representative, alternate representative, and substitute alternate representative (if applicable) stating the purpose, date, time, and place of the meeting. Section 5.3 - Voting All matters within the purview of the Governing Board may be decided by a majority vote of the Governing Board, except for as those matters which are specified as requiring a super majority vote of the Governing Board, which then must be decided by the vote specifically prescribed in Section 5.1.3. ARTICLE 6 — OFFICERS OF THE GOVERNING BOARD Section 6.1 - Officers The Officers of the Authority shall consist of President, Vice President, Treasurer, and a Secretary to the Governing Board. Section 6.2 - Eligibility for President, Vice President, Treasurer and Secretary Eligibility for election and continuation in office as President, Vice President, Treasurer and Secretary shall be limited to one representative, of a member entity, to the Governing Board. Section 6.3 - Terms of Office 6.3.1 The terms of office for the President, Vice President, Treasurer, and Secretary shall be for two years, commencing with the start of the fiscal years in each of the odd calendar years or until their successors are elected. 6.3.2 In accordance with Government Code § 53607 and ICRMA Investment Policy, the Treasurer (an elected position) shall be appointed every year as the investment delegate by the President of the Governing Board. Section 6.4 - Elections 6.4.1 Election of officers shall be performed biennially. 6.4.2 As referenced in section 7.3, after receiving nominations from members of the Governing Board the Nominating Committee shall be responsible for developing a slate of nominees, for regular election and to fill vacancies. 6.4.3 Elections shall occur at the last regular Governing Board meeting of the fiscal year in which the applicable officer term concludes. Those candidates receiving a majority of Page 9 of 22 200790.2 000602.9000 10/15/2004 - 11:18 AM • • votes in each office will succeed to those offices. If no nominee receives a majority vote, the nominee with the least votes shall be deleted as a nominee and a new vote taken. This elimination process will continue until one nominee receives a majority vote. Each designated representative to the Governing Board or in the absence of any member, his/her alternate or substitute alternate shall be eligible to vote. 6.4.4 The officers will serve for their elected terms with the Authority or until termination of office or employment with their member, or until removal from office by a majority vote of the Governing Board, whichever is earliest. 6.4.5 Vacancies in any office shall be appointed by the President, with the consent of the Governing Board, at the next regularly scheduled Governing Board meeting held after the vacancy occurs. Section 6.5 - Duties 6.5.1 President - The President shall preside at all meetings of the Authority. Except for the Administrative Committee, the President shall appoint the members of all committees, which may be formed as necessary or appropriate for carrying on the activities of the Authority. The President shall execute documents, or delegate to the General Manager, on behalf of the Authority as authorized by the Governing Board, and shall serve as the primary liaison between this and any other organization. The President shall serve as ex - officio member of all committees. 6.5.2 Vice President - The Vice President shall also serve as ex -officio member of all committees, when the President is unable to attend. In the absence of or temporary incapacity of the President, the Vice President shall exercise the functions covered in Section 6.5.1 above. 6.5.3 ,Secretary - The Secretary will be responsible for the oversight of staff's preparation of all minutes and agendas of the Governing Board, the Administrative Committee, and any other committee meetings, preparing necessary correspondence, and maintaining files and records. 6.5.4 Treasurer - The Treasurer shall be responsible for: 1) ensuring the custody of and disbursement of Authority funds, accounts, and property, in accordance with the California Government Code; 2) supervising the maintenance of such records to assure that financial accounts, records, funds, and property are maintained in accordance with accepted accounting practices and procedures prescribed by the Government Accounting Standards Board; 3) providing for inspection of all financial records; 4) overseeing, monitoring, and reporting on investment action; 5) overseeing and monitoring the financial audit; and, 6) overseeing and directing the General Manager. Page 10 of 22 200790.2 000602.9000 10/15/2004 - 11:18 AM • • ARTICLE 7 - COMMITTEES Section 7.1 — Administrative Committee 7.1.1 Members To facilitate the expeditious handling of transactions relating to the Authority's operations, an Administrative Committee is established. The members shall be: 1) the offices of President, Vice President, Treasurer, Secretary and one other representative and one alternate, all of whom shall serve until June 30, 2007; and 2) four (4) other representatives and one additional alternate and two substitute alternates, all of whom shall serve until June 30, 2006. The alternate(s) may participate in meetings but shall only be entitled to vote if one or more of the officers or representatives is not present or is disqualified from participating. The two substitute alternates shall serve as ex officio non-voting members of the Administrative Committee and only serve until June 30, 2006. On July 1, 2006, and on July 1 of each even numbered year thereafter, four of the representatives and one of the alternates shall be elected for a two-year term to commence on July 1 of each even numbered year. On July 1, 2007, and on July 1 of each odd numbered year thereafter, one of the representatives and one of the alternates shall be elected for a two-year term to commence July 1 of each odd numbered year to serve on the Administrative Committee along with the President, Vice President, Treasurer and Secretary. The Administrative Committee shall include, as feasible, members representing the disciplines of risk management, finance, and claims/legal. A representative from the Claims Committee shall serve as a member. Additionally, the Administrative Committee composition shall attempt to be a balanced mix of members who participate in each program. Appointees to the Administrative Committee shall be limited to one designated representative per member, without delegation, except appointees as the substitute alternates. A majority of the members of the Administrative Committee is a quorum for the transaction of business. 7.1.2 Meetings The Administrative Committee will meet as required by business, but not less than four times a year. Such meetings will be duly noticed to all Governing Board designated representatives, alternate representatives, and substitute alternate representatives (if applicable). The Authority Secretary shall be responsible for minutes of the meetings and shall send copies of such minutes to all Governing Board designated representatives, alternate representatives, and substitute alternate representatives. All meetings of the Administrative Committee shall be conducted in accordance with the Ralph M. Brown Act (Government Code § 54950, et seq.). Page 11 of 22 200790.2 000602.9000 10/15/2004 - 11:18 AM • • 7.1.3 Duties The Administrative Committee shall have the same authority as that of the Governing Board except for those authorities specifically reserved unto the Governing Board in Article 5.1.3. 7.1.4 Attendance Attendance of Administrative Committee members shall be mandatory unless prior notice of absence is provided to the General Manager. An Administrative Committee member missing a maximum of two meetings in a calendar year, without approval of the General Manager, shall forfeit his/her membership on the Administrative Committee. 7.1.5 Appeal Process Any action taken by the Administrative Committee may be appealed by a minimum of 20% of the members of the Authority to the Governing Board by filing a written appeal with the General Manager within 14 days following the date the minutes are mailed as provided in section 7.1.2. Upon receipt of such appeal, the General Manager shall stay the action, and place the appeal on the agenda of the next regularly scheduled Governing Board meeting. The decision of the Governing Board shall be final. Section 7.2 - Claims Committee 7.2.1 The Claims Committee (CC) shall have the responsibility and authority to carry out and perform all functions delegated to it, as specified in the Liability and Workers' Compensation Program Bylaws. These functions shall be consistent with the powers of the Authority and not in conflict with the Agreement, these bylaws or the (MOC). Section 7.3 - Nominating Committee 7.3.1. A nominating committee shall be appointed by the President with the consent of the Governing Board for the purpose of annual elections of Administrative Committee members and the biennial elections of officers. The Nominating Committee shall consist of a minimum of three and a maximum of five members. 7.3.2. The nomination of candidates for the officers and Administrative Committee shall be made in writing to the Governing Board no later than 60 days prior to the last regular Governing Board meeting of the fiscal year. The slate of nominees will be mailed to each member at least seven days before the last regular Governing Board meeting of the fiscal year. Additional candidate(s) may be nominated at the time of the meeting, provided the candidate(s) meet the requirements set forth in Sections 6.4 and 7.1. Page 12 of22 200790.2 000602.9000 10/15/2004 - 11:18 AM • • Section 7.4 - Other Committees 7.4.1. At any time the President may appoint an ad hoc committee. 7.4.2 The Administrative Committee has the authority to add additional committee(s) as deemed necessary. ARTICLE 8 — FINANCIAL AUDIT Section 8.1 - Audit Required The Governing Board shall cause to be made, by a qualified, independent individual or firm, an annual audit of the financial accounts and records of the Authority. The minimum requirements of the audit shall be those prescribed by State law. Section 8.2 - Filing an Audit The financial audit report shall be filed with the State Controller's Office within 6 months of the end of the fiscal year under examination. The Authority shall have a copy of the audit report filed as a public record with each member. Section 8.3 - Costs of Audit The Authority shall bear all costs of the audit. Such costs shall be charged against the operating funds of the Authority. ARTICLE 9 - FISCAL YEAR Section 9.1 - Fiscal Year The fiscal year of the Authority shall be the period from July 1st of each year through June 30th of the subsequent year. ARTICLE 10 - BUDGET Section 10.1 - Budget The Governing Board shall adopt an annual budget by July 1 of each year, with receipt of a draft budget forty-five days prior thereto. Page 13 of 22 200790.2 000602.9000 10/15/2004 - 11:18 AM • • ARTICLE 11 - ESTABLISHMENT AND ADMINISTRATION OF FUNDS Section 11.1 - Administration of Funds The Authority is responsible for the strict accountability of all funds and reports of all receipts and disbursements. It shall comply with every provision of law relating to the subject, particularly Section 6505 of the California Government Code. The funds received for each program shall be accounted for separately on a full -accrual basis. The portion of each program premium allocated for payment of claims and losses, if any, shall be held by the Authority for the program participants in separate accounts for each program, and accounted for as prescribed by program bylaws. ARTICLE 12 - ADMINISTRATION Section 12.1 - General Manager The Governing Board shall appoint the Authority's General Manager. The General Manager shall be responsible for the daily administration, management, and operation of the Authority's programs and shall be subject to the direction and control of the Governing Board and the Administrative Committee. The General Manager may, but need not be, an employee of the Authority, a consultant, or a corporation. Section 12.2 - Responsibilities The responsibilities of the General Manager or a designated representative are, among other matters, to: 12.2.1 Monitor the status of the Authority's programs and operations, member losses, programs' administrative and operational costs, and service companies' performance; 12.2.2 Provide appropriate risk management consulting and information to members and the Governing Board, which may include implementing, coordinating, and supervising the Authority's programs of safety and risk control; and 12.2.3 Prepare periodic Risk Management Advisories to all members reporting new trends in the insurance field, matters of interest regarding new legislation, and other information pertinent to risk management programs being handled by the Authority; 12.2.4 Prepare an annual budget; 12.2.5 Advise state legislators on Authority needs and advise members on legislative developments and need for any action; 12.2.6 Advise members of the risk impact of any proposed new programs or changes to existing programs; Page 14 of 22 200790.2 000602.9000 10/15/2004 - 11:18 AM • • 12.2.7 Assist the Governing Board and/or any committees in selecting brokers, auditors, insurance companies, claims administration services, and any other service providers; 12.2.8 Perform or contract for financial and claims audits and actuarial studies to determine cost allocations; 12.2.9 Design and implement new Authority programs of risk management and self-insurance as directed by the Governing Board. 12.2.10 Prepare the Authority's financial statements, receive budgeted revenues and pay budgeted expenses. The General Manager's responsibility to perform any or all of the above services with respect to any member is limited to those programs in which the member is participating. Section 12.3 - Compensation and Employment The Authority shall compensate the General Manager for services rendered to the Authority in such amount and manner as may be approved by the Governing Board. Details respecting compensation, termination, and other employment related matters pertaining to the General Manager shall be governed by such terms and conditions as the Governing Board shall establish. ARTICLE 13 - RISK MANAGEMENT PROGRAMS Section 13.1 - Formation of Risk Management Programs 13.1.1 The Authority will establish, as provided in section 5.1.3.10, risk management programs in such areas as the Governing Board may determine including, but not be limited to, the areas of property, workers' compensation, liability coverage, and benefits. 13.1.2 The Authority may authorize and use administrative funds to study the development/feasibility of new risk management programs. In the event of such development, the estimated premium contributions shall be developed by the General Manager and presented in writing to each member. Each member shall have 60 days from the date of such notice to state in writing its intent to join or refrain from joining the new program. Unless written notice of acceptance into a program is provided to the General Manager by the member, it shall be presumed that the member declines to participate in the program. Upon conclusion of the notice period, premium contributions will be determined and billed to the members committed to join. Each _member that elects to participate will be bound to the new program for the period of time so required by the Bylaws of that program. 13.1.3 The Governing Board shall adopt and maintain Program Bylaws to establish the operating guidelines of the program. Page 15 of22 200790.2 000602.9000 10/15/2004 - 11:18 AM • • Section 13.2 - Administration 13.2.1 Each risk management program will be self-contained and individually evaluated for administrative and equity allocation purposes. Each program year within each program shall be separately accounted and maintained. Any member benefiting from the indirect expenses from a program, to which the member does not belong, will be charged its allocable share of the expenses. 13.2.2 Each member shall provide the Authority with requested information within the time stated for successful operation of each program. As such, each member of the Authority shall submit payroll information to the Authority at the same time it is required to submit such information to the State. 13.2.3 Each member shall cooperate fully with the General Manager or designated agent to provide underwriting and safety and loss control information. Additionally, each member shall comply with the provisions of the annual Safety and Risk Plan as approved by the Administrative Committee and Governing Board. Section 13.3 — Late Fees Members with delinquent amounts due shall be assessed a penalty which shall be one percent of the unpaid amount due and payable to the Authority 30 days after the initial invoice due date. A penalty of another one percent shall accrue after an additional 45 days. Interest shall accrue on all delinquent amounts due and payable to the Authority at the applicable rate of 10% per annum from the due date of the billing until the date finally posted by the designated financial institution. Each member shall indemnify the Authority from any expense resulting from its failure to pay the sum due on or before the due date. The Governing Board may elect to temporarily suspend coverage if a member fails to pay its contribution. For the purpose of assessing penalties and interest, each part of a calendar month shall be treated as a whole month, not withstanding the foregoing no late fee or other charge shall exceed the maximum authorized by law. Section 13.4 - Actuarial Soundness of Programs All self-insured risk management programs of the Authority shall be based on actuarial soundness at all times. The condition of each such program shall be tested by an independent actuary on an annual basis. The condition of each open program year within each such program shall be tested to determine its actuarial soundness. If it is determined by the actuary that any year is no longer actuarially sound, the appropriate actions as described in the Bylaws of each program shall be taken. In addition, upon approval of a majority of members in the program, the Governing Board reserves the right to assess the members of any program an amount determined by the Governing Board to be necessary for the soundness of the program and to allocate such assessment to the members in a fair and equitable manner. Page 16 of 22 200790.2 000602.9000 10/15/2004 - 11:18 AM • • Section 13.5 — Program Withdrawal or Expulsion 13.5.1 Withdrawal or expulsion by a member from any risk management program shall be in accordance with the provisions of the Bylaws governing that program. 13.5.2 The withdrawal or expulsion of any member of any risk management program after the effective date of such pooling program shall not terminate its responsibility to contribute its share of premiums or funds to any fund or insurance program created by the Authority. All current and past members shall be responsible for their respective share of the expenses, as determined by the General Manager, until all claims, or other unpaid liabilities, covering the period of the member's participation in the risk management program have been finally resolved and a determination of the final amount of payments due by, or credit to, the member for the period of its participation has been made by the Governing Board. All past - members shall receive any distribution of dividends based on the same methodology of the current members. The withdrawal or expulsion of any member from any program shall not require the repayment or return to that member of all or any part of any contributions, payments, advances, or distributions except in conformance with the provisions set forth herein and in the risk management program's Bylaws. 13.5.3 Any member seeking to withdraw without proper and effective notice shall be responsible for the full cost of the subsequent year's premium, and the notice will be deemed effective for the following year. 13.5.4 A member which voluntarily withdraws from any program shall not be permitted to renew participation in the program until the expiration of three years from the effective date of the withdrawal. 13.5.5 No member can be expelled from a program except as provided by Article 14 of these Bylaws. Section 13.6 - Deposit and Investment of Authority Funds The Treasurer may deposit and invest Authority funds, subject to the same requirements and restrictions that apply to the deposit and investment of the general funds of a city incorporated in the State of California and in accordance with the Investment Policy adopted by the Governing Board annually. Section 13.7 - Accounting Method for Pooled Programs The accounting method for each risk management program will be in accordance with the provisions of the Bylaws governing that program and the principles established by the Government Accounting Standards Board. Page 17 of 22 200790.2 000602.9000 10/15/2004 - 11:18 AM • • ARTICLE 14 - DEFAULTS AND EXPULSION FROM THE AUTHORITY Section 14.1 - Events or Conditions of Default Defined 14.1.1 The following shall be "defaults" under the Agreement and these Bylaws: 14.1.1.1 Failure by a member to observe and/or perform any covenant, condition, or agreement under the Governing Documents including, but not limited to, risk management or loss reporting procedures; 14.1.1.2 Consistent failure to: attend meetings, submit requested documents and cooperate in the fulfillment of the program objectives; 14.1.1.3 Failure to pay any amounts, including penalties and interest, due to the Authority for more than 30 days; 14.1.1.4 Excessive losses as determined by the Governing Board; 14.1.1.5 The filing of a petition applicable to the member in any proceedings instituted under the provisions of the Federal Bankruptcy Code or under any similar act which may hereafter be enacted; or 14.1.1.6 Any condition of the member which the Governing Board believes jeopardizes the financial viability of the Authority. Section .14.2 - Remedies on Default 14.2.1 Whenever any event of default referred to in Section 14.1 of this article shall have occurred, it shall be lawful for the Authority to exercise any and all remedies available pursuant to law or granted pursuant to the Agreement and these Bylaws, including, but not limited to increasing a member's retention, penalty or assessments, canceling member's coverage, or expulsion of the member. However, no remedy shall be sought for defaults, until the member has been given 30 days written notice of default from the Governing Board, except defaults under Sections 14.1.1.4, 14.1.1.5, and 14.1.1.6 in Section 14.1.1. 14.2.2 Expulsion of a Member Entity from the Authority: 14.2.2.1 The Governing Board, as provided in section 5.1.3.1, may expel any member (from the Authority) that is in default, as defined in Section 14.1.1 of this Article. Page 18 of 22 200790.2 000602.9000 10/15/2004 - 11:18 AM • • 14.2.2.2 Such expulsion shall be effective on the date prescribed by the Governing Board, but not earlier than 30 days after written notice of expulsion has been personally served on or sent certified mail to the member. 14.2.2.3 The expulsion of any member from any risk management program shall not terminate the member's responsibility to contribute its share of premiums or funds to any fund or insurance program created by the Authority, nor its responsibility to provide requested data. All current and past participants shall be responsible for their respective share of the expenses, as determined by the General Manager, until all claims, or other unpaid liabilities, covering the period of the participant's participation in the risk management program have been finally resolved and a determination of the final amount of payments due by, or credit to, the participant for the period of its participation has been made by the Board. 14.2.3 Cancellation of Coverage under a Program: 14.2.3.1 Upon the occurrence of any default, the Governing Board may temporarily cancel all rights of the defaulting member in any program in which such member is in default until such time as the condition causing default is corrected. 14.2.3.2 Upon the occurrence of any default, the Governing Board, as provided in section 5.1.3.14, may cancel permanently all rights of the defaulting member in any program in which such member is in default. 14.2.4 No remedy contained herein is intended to be exclusive. No delay or omission to exercise any right or power accruing upon any default shall impair any such right or shall be construed to be a waiver thereof. Section 14.3 - Agreement to Pay Attorney's Fees and Expenses In the event either the Authority or a member entity is in breach of the Agreement and the other party employs attorneys or incurs other expenses for the collection of moneys or the enforcement of performance or observance of any obligation under the Agreement on the part of the defaulting party, the defaulting party shall pay to the other party the reasonable fees of such attorneys and such other expenses so incurred by the other party. Section 14.4 - No Additional Waiver Implied by One Waiver In the event any condition contained in the governing documents is breached by either party and thereafter waived by the other party, such waiver shall be limited to the particular breach so waived and shall not be deemed to waive any other breach hereunder. ARTICLE 15 - DISPUTES OR CLAIMS BETWEEN MEMBERS Page 19 of 22 200790.2 000602.9000 10/15/2004 - 11:18 AM • • Section 15.1 - Authority Representation After being notified in writing that one member of the Authority has filed a formal claim, which is potentially covered by a program of the Authority, against another member, in accordance with provisions of the California Government Code, the Authority will no longer act, on behalf of either member with respect to such claim, without written consent from all members involved, insofar as the case giving rise to the claim is concerned. ARTICLE 16 - TORT LIABILITY Section 16.1 - Member Entity's Indemnification Section 895.2 of the California Government Code imposes certain tort liability jointly upon entities solely by reason of such entities being parties to- an agreement as defined in section 895 of said Code. Therefore, the members hereto, as between themselves, pursuant to the authorization contained in sections 895.4 and 895.6 of the California Government Code, each assumes the full liability imposed upon it for any of its officers, agents, or employees by law for injuries caused by a negligent or wrongful act or omission occurring in the performance of this agreement to the same extent that such liability would be imposed in the absence of section 895.2 of said Code. To achieve this purpose, each member indemnifies and holds all other members harmless for any loss, cost, or expense that may be imposed upon such other member solely by virtue of section 895.2 of the California Government Code. ARTICLE 17 - LEGAL REPRESENTATION Section 17.1 - Counsel Authorized Legal counsel, to advise on matters relating to the operation of the Authority, may be recommended by the General Manager and approved by the Governing Board. The Authority shall have the right to pay such legal counsel reasonable compensation for said services. ARTICLE 18 - EXECUTION OF CONTRACTS Section 18.1 - Authorization by Governing Board The Governing Board or Administrative Committee may authorize the General Manager, any officer or officers, agent or agents, to enter into any contract or execute any instrument in the name and on behalf of the Authority and such authorization may be general or confined to specific instances. Unless so authorized by the Governing Board, no officer, agent, or employee Page 20 of 22 200790.2 000602.9000 10/15/2004 - 11:18 AM • • shall have any power or authority to bind the Authority by any contract or to pledge its credit or to render it liable for any purpose or to any amount. ARTICLE 19 - COMPENSATION FOR REPRESENTATIVES AND OFFICERS Section 19.1 - Reimbursed Expenses The Authority shall reimburse any designated representative or Officer, who does not otherwise receive compensation, for actual expenses incurred, and reasonable out of pocket expenses of the designated representative or Officer in the performance of his/her duty on behalf of the Authority. Section 19.2 — Representative and Officers Insurance The Authority may purchase insurance indemnifying the Directors, Officers, and Administrative staff for personal liabilities arising out of wrongful acts in the discharge of their duties to the Authority or may elect to self -insure such risk. ARTICLE 20 — TERMINATION AND DISTRIBUTION The Agreement, these Bylaws, and the Authority continue to exist after termination for the purpose of disposing of all claims, distribution of assets, and all other functions necessary to conclude the obligations and affairs of the Authority. Upon termination of the Authority, the assets of the Authority shall be distributed and apportioned among the member entities that have been members in its programs, including those member entities which previously withdrew or were expelled pursuant to ARTICLES 13 and 14 of these Bylaws, as provided by the Program Bylaws. Any additional funds received after the above distributions are made shall be returned in proportion to the contributions made. ARTICLE 21 - NOTICES Section 21.1 - Notices Any notice to be given or to be served upon any party hereto in connection with these Bylaws must be in writing (which may include facsimile) and will be deemed to have been given and received when delivered to the address specified by the party to receive the notice. Any party may, at any time by giving five days prior written notice to the other parties, designate any other address in substitution of the foregoing address to which such notice will be given. Section 21.2 - Claims Against the Authority Claims against the Authority shall be presented to the mailing address of the Authority. ARTICLE 22 - EFFECTIVE DATE Page 21 of 22 200790.2 000602.9000 10/15/2004 - 11:18 AM • Section 22.1 - Effective Date and Supremacy These Bylaws shall be effective immediately upon the date of approval and upon adoption shall supersede and cancel any prior Bylaws and/or amendments thereto. However, the adoption of these Bylaws shall not affect the Agreement or any amendments to it. Any clauses in these Bylaws that are inconsistent with the Agreement shall be superseded by those clauses in the Agreement but only to the extent of the inconsistency. ARTICLE 23 - AMENDMENTS Section 23.1 — Procure to Amend These Bylaws may be amended or repealed from time to time as -provided in Section 5.1.3.4, provided, however, that at least 30 days prior to the taking of such action, written notice has been given to each designated representative, alternate representative, substitute alternate representative (if applicable). Page 22 of 22 200790.2 000602.9000 10/15/2004 - 11:18 AM • /�/y/may December 6, 2004 Honorable Mayor and Members of Regular Meeting of The Hermosa Beach City Council December 14, 2004 PROJECT NO. CIP 02-108 STREET IMPROVEMENTS - 2"d STREET FROM PACIFIC COAST HIGHWAY TO THE STRAND AND MONTEREY BOULEVARD FROM 4th STREET TO HERONDO STREET AWARD CONSTRUCTION CONTRACT Recommendation: It is recommended that the City Council: 1. Award the Construction Contract to Alliance Streetworks, Anaheim California, based upon their lowest responsible bid of $428,683; 2. Authorize the Mayor to execute and the City Clerk to attest the construction contract subject to approval by the City Attorney; 3. Authorize the Director of Public Works to make minor changes as necessary within the contingency of $42,900; 4. Approve a change in the scope of work to reduce the contract amount by approximately $74,683; and 5. Approve the attached Professional Services Agreement for construction inspection services between the City of Hermosa Beach and David Momeni, PhD, for a fee not to exceed $20,080 and authorize the Mayor to execute and the City Clerk to attest subject to approval by the City Attorney. SUMMARY: On November 12, 2004, Project No. CIP 02-185 was advertised in the Easy Reader, Green Sheet (Construction News Reporter), and Reed Construction Data. A total of 14 bid packages were picked up. The City Clerk received 7 bids by the closing date of December 02, 2004. The bids were publicly opened and read aloud. The bid results are as follows: BIDDER CITY TOTAL BID AMOUNT 1. Alliance Streetworks, Inc. Anaheim, CA $428,683 2. Ranco Corporation Brea, CA $461,145 3. Sully -Miller Contracting Corporation Anaheim, CA $468,385 4. Excel Paving Company Long Beach; CA $498,783 1 21 All bids received were responsive. The bid amount of the apparent low bidder, Alliance Streetworks Inc., is $428,683, approximately 24% above the engineer's estimate of $347,055. The higher bids can be attributed to the constantly increasing cost of materials. To bring this project within budget, Staff recommends a change in scope of work for the project as follows: Monterey Boulevard • Eliminate the excavation and removal of 1,551 linear feet of the existing 7.5' wide concrete gutter that sits below the pavement surface. • Grind and overlay the existing pavement surface that sits on top of the existing 7.5' wide concrete gutter as oppose to full pavement reconstruction if the gutter were to be removed. • Eliminate the construction of 1,300 linear feet of new curb and gutter. 2nd Street • Replace pavement reconstruction with crack seal and slurry on the portion of 2nd Street between Beach Drive and The Strand (the entrance to The Strand). • Eliminate the construction of 160 linear feet of new curb and gutter between Beach Drive and Hermosa Avenue. The changes and/or pavement rehabilitation strategies recommended for Monterey Boulevard are identical to those that were done in 1995 on Monterey Boulevard between 4th Street and Pier Avenue (CIP 94-149). By inspection, the methods employed have performed successfully for the past 9 years. This deduction in the contract amount will be made by Change Order No. 1. Inspection services are needed to supplement the inspection capacity of the Public Works Department. On October 30, 2003 the City of Hermosa Beach Public Works Department received eleven statements of qualifications for the performance of general engineering and construction management services. Staff selected David Momeni, PhD, to perform the inspection services and negotiated a not -to -exceed fee of $20,800. Payment shall be at an hourly rate of $65 per hour. Mr. Momeni recently worked for the City of Hermosa Beach as inspector on the 5th St. - Street Improvement Project. He has worked on numerous Capital Improvement Projects in various capacities over the past four years. His reliability, familiarity, and experience with the City of Hermosa Beach coupled with his extensive professional experience will help ensure a successful construction project. Background: The proposed street work consists of construction of handicap access ramps, curbs & gutters, driveways, cross -gutters, replacement of sidewalk panels, replacement of traffic markings and detector loops, removal and replacement of sewer manhole covers, adjustment of manhole covers and utility boxes to grade, and restoration of traffic striping, markings and raised pavement markers. Pavement rehabilitation will consist of a combination of strategies, which will include crack and slurry sealing, milling and asphalt overlay, concrete and/or asphalt pavement spot repairs as well as the re -construction of the intersections at 2nd Street and -Monterey Blvd, 2nd Street and Manhattan Avenue, and 2nd Street at Pacific Coast Highway. Work will also include the replacement of some of the existing curbs in 2nd Street with monolithic curb and gutters that will address drainage deficiencies and help prolong the life of the new pavement overlay. The re -construction of driveways will be included in those areas where the curb and gutter are being replaced. On October 20, 2004 the Public Works Commission and residents reviewed the project's design issues and scope of work. The Commission, after evaluating the residents' comments and input, is in support of the project and of Staffs recommendations. Analysis: Staff has reviewed the low bidder's documents and has found them to be in order. Alliance was the contractor on the recent 5th Street Improvement Project whose work we were very satisfied with. Fiscal Impact: FUNDING: 301 Capital Improvement Fund $ 436,852 109 Downtown Enhancement Fund 6,748 TOTAL BUDGETED AMOUNT: $ 443,600 CONSTRUCTION COSTS: Construction Contract Amount $ 428,683 Proposed Construction Contingency 42,900 Proposed Inspection Services PSA 20,800 Deduct Change Order No. 1 (74,683) TOTAL COSTS: $ 417,700 3 • . • The total budgeted amount is greater than the total construction cost of $417,700; therefore, there will be sufficient funds to accommodate the cost of construction, construction contingency, and support services. Attachments: 1. Project Location Map 2. Professional Services Agreement Respectfully submitted, Frank J. Senteno Assistant Engineer Noted for Fiscal Impact: Viki Copeland Finance Director Concur: Richar. Morgan, P.E. Director of Public Works/City Engineer Concur: Steph(- ' R.urre I City anager F:\B95\PWFILES\CCITEMS\02-108 Award Construction Contract 12-14-04.doc 4 ATTACHMENT 1 • • PSA No. 04.011 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, made and entered into this 14th day of December, 2004 at Hermosa Beach, County of Los Angeles, State of California, by and between the CITY OF HERMOSA BEACH, through its duly elected, qualified and acting MAYOR, hereinafter called the CITY, and David Momeni PhD., hereinafter called the CONSULTANT. WITNESSETH: That the CONSULTANT for and in consideration of the covenants, conditions, agreements, and stipulations of the CITY herein expressed, does hereby agree to furnish to the CITY professional services and materials, as follows: ARTICLE I - Scope of Work CONSULTANT shall perform all work necessary to complete in a manner satisfactory to CITY the services set forth in the plans and specifications or the scope of work attached as Exhibit A. ARTICLE II - Costs The CITY agrees to pay CONSULTANT for all the work or any part of the work performed under this Agreement at the rates and in the manner established in the attached Fee Schedule, Exhibit B. Total expenditure made under this contract shall not exceed the sum of $ 20,800 and will be paid at an hourly rate as per described in the attached fee schedule (Exhibit B). This fee includes all expenses, consisting of all incidental blueprinting, photography, travel, and miscellaneous costs, estimated to be accrued during the life ofthe contract. It also includes any escalation or inflation factors anticipated. No increase in fees will be allowed during the life of the contract. Any increase in contract amount or scope shall be by express written amendment approved by the CITY and CONSULTANT. The CONSULTANT will be reimbursed for costs incurred in the performance hereof as are allowable under the provisions of Part 1-14 of the Federal Procurement Regulations. ARTICLE III - Method of Payment CONSULTANT shall be reimbursed monthly in arrears based upon the hourly services provided. CONSULTANT shall submit invoices in triplicate and addressed to the CITY, do the Finance Department, 1315 Valley Drive, Hermosa Beach, CA 90254- 3884. Attachment 2 • • ARTICLE IV - Subcontracting CONSULTANT shall not be permitted to subcontract any portion of this contract without the express written consent of the CITY. ARTICLE V - Completion Date CONSULTANT shall commence work under this agreement upon execution of this agreement and shall complete the work according to the schedule submitted as part of Exhibit "A", however, the CITY's Director of Public Works may extend the completion date as required by the scope of this contract. Any contract time extension -. shall require the express written consent of the Director of Public Works. ARTICLE VI - Accounting Records CONSULTANT must maintain accounting records and other evidence pertaining to costs incurred which records and documents shall be kept available at the CONSULTANT's California office during the contract period and thereafter for three years from the date of final payment of Federal funds hereunder. ARTICLE VII - Ownership of Data All data, maps, photographs, and other material collected or prepared under the contract shall become the property of the CITY. ARTICLE VIII - Termination This contract may be terminated at any time for breach and the CITY may terminate unilaterally and without cause upon seven (7) days written notice to the CONSULTANT. All work satisfactorily performed pursuant to the contract and prior to the date of termination may be claimed for reimbursement. ARTICLE IX - Assignability CONSULTANT shall not assign or transfer interest in this contract without the prior written consent of the CITY. ARTICLE X - Amendment It is mutually understood and agreed that no alteration or variation of the terms of this contract, or any subcontract requiring the approval of the CITY, shall be valid unless made in writing, signed by the parties hereto, and approved by all necessary parties. 2 • ARTICLE XI - Non -Solicitation Clause The CONSULTANT warrants that he or she has not employed or retained any company or persons, other than a bona fide employee working solely for the CONSULTANT, any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the CITY shall have the right to annul this contract without liability, or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. ARTICLE XII - Equal Opportunity Assurance During the performance of this contract, the CONSULTANT agrees as follows: A. The CONSULTANT will not discriminate against any employee or applicant for employment because of race, sex, creed, color or national origin. The CONSULTANT will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, sex, creed, color or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoffs or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The CONSULTANT agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. B. The CONSULTANT will, in all solicitations or advertisements for employees placed by or on behalf of the CONSULTANT, state that all qualified applicants will receive consideration for employment without regard to race, sex, creed, color or national origin. C. The CONSULTANT will permit access to their books, records and accounts by the applicant agency, the State, the Federal Highway Administration and/or the National Highway Traffic Safety Administration for purposes of investigation to ascertain compliance with this nondiscrimination clause. D. In the event of the CONSULTANT's noncompliance with the nondiscrimination clauses of this contract, this contract may be canceled, terminated or suspended in whole or in part. ARTICLE XIII - Clean Air Act During the performance of this Contract, the CONSULTANT agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act of 1970 (42 U.S.C. 1857 et seq.) and the Federal Water Pollution Control Act (33 U.S.C. 1251 et seq.) as amended. 3 • • ARTICLE XIV - Indemnit CONSULTANT agrees to indemnify the CITY, its officers, employees and agents against, and will hold and save each of them harmless from, any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of the negligent acts or intentional tortious acts, errors or omissions of CONSULTANT, its agents, employees, subcontractors, or invitees, provided for herein. CONSULTANT will defend any action or actions filed in connection with any of said claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees incurred in connection herewith. CONSULTANT will promptly pay any judgment rendered against CITY, its officers, agents or employees for any such claims, damages, penalties, obligations or liabilities. In the event CITY, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against CONSULTANT for such damages or other claims arising out of or in connection with the sole negligence of CONSULTANT hereunder, CONSULTANT agrees to pay CITY, its officers, agents, or employees, any and all costs and expenses incurred by CITY, its officers, agents or employees in such action or proceeding, including but not limited to reasonable attorney's fees. ARTICLE XV - Insurance A. Without limiting CONSULTANT'S obligations arising under ARTICLE XIV - Indemnity, CONSULTANT shall not begin work under this Agreement until it obtains policies of insurance required under this section. The insurance shall cover CONSULTANT, its agents, representatives and employees in connection with the performance of work under this Agreement, and shall be maintained throughout the term of this Agreement. Insurance coverage shall be as follows: i. Automobile Liability Insurance with minimum coverages of $500,000 for property damage, $500,000 for injury to one person/single occurrence, and $500,000 for injury to more than one person/single occurrence. ii. Public Liability and Property Damage Insurance, insuring CITY its elected and appointed officers, agents, and employees from claims for damages for personal injury, including death, as well as from claims for property damage which may arise from CONSULTANT'S actions under this Agreement, whether or not done by CONSULTANT or anyone directly or indirectly employed by CONSULTANT. Such insurance shall have a combined single limit of not less than $1,000,000. iii. Worker's Compensation Insurance for all CONSULTANT'S employees to the extent required by the State of California. B. Deductibility Limits for policies referred to in subparagraphs A (i) (ii) and (iii) shall not exceed $5,000 per occurrence. 4 • • C. Additional Insured. City, its elected and appointed officers, agents, and employees shall be named as additional insureds on policies referred to in subparagraphs A (i) and (ii). D. Primary Insurance. The insurance required in paragraphs A (i) (ii) and (iv) shall be primary and not excess coverage. E. Evidence of Insurance. Consultant shall furnish CITY, prior to the execution of this Agreement, satisfactory evidence of the insurance required, issued by an insurer authorized to do business in California, and an endorsement to each such policy of insurance evidencing that each carrier is required to give CITY at least 30 days prior written notice of the cancellation of any policy during the effective period of the :, Agreement. All required insurance policies are subject to approval of the City Attorney. Failure on the part of CONSULTANT to procure or maintain said insurance in full force and effect shall constitute a material breach of this Agreement or procure or renew such insurance, and pay any premiums therefor at CONSULTANT'S expense. ARTICLE XVI - Enforcement of Agreement In the event that legal action is commenced to enforce or declare the rights created under this Agreement, the prevailing party shall be entitled to an award of costs and reasonable attorney's fees in the amount to be determined by the court. ARTICLE XVII - Conflicts of Interest No member of the governing body of the CITY and no other officer, employee, or agent of the CITY who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Agreement; and the CONSULTANT further covenants that in the performance of this Agreement, no person having any such interest shall be employed. ARTICLE XVIII -.Independent CONSULTANT The CONSULTANT is and shall at all times remain as to the CITY a wholly independent consultant. Neither the CITY nor any of its agents shall have control over the conduct of the CONSULTANT or any of the CONSULTANT's employees, except as herein set forth. The CONSULTANT shall not at any time or in any manner represent that it or any of its agents or employees are in any manner agents or employees of the CITY. ARTICLE XIX - Entire Agreement of the Parties This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the employment of CONSULTANT 5 • • by CITY and contains all the covenants and agreements between the parties with respect such employment in any manner whatsoever. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement or amendment hereto shall be effective unless executed in writing and signed by both CITY and CONSULTANT. ARTICLE XX - Governing Law This Agreement shall be governed by and construed in accordance with the laws of the State of California, and all applicable federal statutes and regulations as -, amended. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF HERMOSA BEACH CONSULTANT MAYOR: Mayor, City of Hermosa Beach David Momeni, PhD ATTEST: Elaine Doerfling, City Clerk APPROVED AS TO FORM: City Attorney F:\B95\PWFILES\PSA\04.011 02-108 DAVID'MOMENI PhD INSPECTION 12-14-04.DOC 6 • • EXHIBIT A SCOPE OF WORK GENERAL APPROACH My overall approach to providing inspection/management services is to delineate, develop and maintain clear line of communication with the contractor, to build up excellent working relationship with City staff, to be proactive in recognizing the issues and problems, and to work attentively and effectively toward the resolution of issues. Specifically, I will execute the following tasks to tackle these issues: • Develop and implement procedures for effective communication between the City, Design Consultant, the Project Manager, and the Contractor. o Acquire and employ cost and scheduling programs to effectively track the construction work. o Instigate document -tracking procedures for all construction activities. • Assist the City staff in interfacing with the community per needed basis. • Track down resources where they can be most effectively utilized. All these activities will be performed to ensure that the construction work is completed on time and within budget. I strongly believe that developing and maintaining clear and open communication with the contractor & providing quick and accurate response to the Contractor's questions are the keys to successful completion of the project. This is particularly true for the construction work in an area of the City where the traffic control and public safety will become the major points of concerns for both residents and the small businesses activities in the neighborhood. SCOPE OF SERVICES The proposed responsibilities are limited to inspection services. A nominal additional fee per hour will occur if the City staff requests for any additional constructional management tasks. 1. Participate in Pre -Construction Conference • I will make preparations for the pre -construction meeting and serve the City staff as assistance. I will record the meeting of the meeting and will distribute that to all the parties present at the meeting. 2. Provide Field Inspection My goal is to facilitate the construction to achieve a project that meets the intent of the contract documents and is completed within the planned budget and ahead of schedule. During construction of the project, I will serve as the City's representative in the Contractor's work evaluation for compliance with the Contract Documents. My fieldwork tasks will provide the general services described below: On=Site Inspection: I will inspect construction activities on a daily basis to ensure that the facilities are being constructed in accordance with the contract documents. For purposes of the proposal, I have included 400 hours of construction inspection based on a construction schedule of 50 working days. Daily Reports: Construction reports will be completed on a daily basis. Each report will record: 1) hours on the job site, 2) weather conditions, 3) list of visitors, 4) summary of the Contractor's equipment and work force, and 5) daily progress on construction and testing activities. Daily progress will be identified with specific sub - activity descriptions detailed in the respective Contractor's schedule to make future development of an "as -built" schedule more achievable. Diaries: Daily diary entries will be completed to record decisions and observations' of a general or specific nature. Weekly Meetings: Weekly construction coordination meetings will be held with the Contractor and documented. Coordination of Testing Services: I will coordinate activities of the testing services required. The City will provide the material and any of the required geotechnical testing services. Photo Documentation: I will take progress photographs to document the progress of the work and job site conditions encountered. Deficiencies & Correction Notices: In order to identify and correct nonconforming work, I will issue deficiency and correction notices and will maintain a log throughout construction. Items not completed will be transferred to the final punch list. This system is rigorously enforced to ensure a quality product. A Final Walk Through Review: I will perform a final review of the construction work with the Design Consultant and City representatives to prepare a final list of items (punch list) to be corrected by the Contractor. 8 • • Videotaping: Provide visual documentation of site conditions, before, during, and after the construction. 3. Administer and Track Requests for Information (RFI's) and Requests for Clarifications (RFC's) I will establish and implement a "Request for Information (RFI) procedure for use in providing resolutions to inquiries from the contractor regarding interpretations and clarifications of the plans and specifications. I will revisit contract documents and interpret the drawings as necessary to answer the questions raised by the Contractor. Based on my review I will determine if -. resolution can be developed by application of the plans, typical details, the specifications, and applicable codes and standards. If the resolution cannot be determined from these or similar documents, I will submit the City with the Contractor formal RFI or RFC to resolve the problem. ADDITIONAL SERVICES If requested by the City, the following additional services may be included: 1. Additional professional services related to the management of the Contract beyond the inspection services scope of work specifically directed by the City. 2. Record Management and Document Control. 3. Record Drawings. 4. Process Contractor Payments and Schedule of Values. 5. Inspection Services related to the Contract after the end of Construction Phase. 6. Acceleration of the work schedule involving services beyond the Contractor's normal working hours. 7. Services made necessary by the termination and/or default of the Contractor. 9 • • EXHIBIT B FEE SCHEDULE Hourly Rates: Construction Inspection $65.00 Maximum Number of Costruction Hours: 400 • (<e---o----/-//1.-e__-e-r)-v•-, / --)X//a December 7, 2004 Honorable Mayor and Members of Regular meeting of The Hermosa Beach City Council December 14, 2004 AWARD BID FOR FIRE STATION APPARATUS BAY FLOOR PROJECT RECOMMENDATION Staff recommends that council: 1. Authorize the bid award to refurbish the fire station apparatus bay floor per fire department specifications to THT Flooring, 16923 Condon Ave., Hawthorne, California. 2. Appropriate $9,120 to complete the apparatus bay floor project from the fire protection fund. BACKGROUND The fire station apparatus bay floor surface is in need of refurbishment. The current condition of the 45 -year old floor surface is extremely worn and presents an increased slip hazard for firefighters and the general public. The fire department researched various floor surface refurbishment processes and determined the dry -grind polish and seal process to provide the best refurbishment application for a fire apparatus floor. The dry -grind polish and seal process consists of: • Dry grind floor leveling with heavy-duty mechanical grinding equipment • Filling/patching floor cracks and holes • Impregnation of floor with color tint • Impregnation of floor with sealer product • Mechanical polishing of floor for high appearance and slip resistance properties The fire department solicited sealed bids from private contractors for this project, and received three sealed bids from the following vendors: • Best, Inc. • Deching Dynamics • THT Flooring $23,820.00 $22,000.00 $ 9,722.25 2m 1 • FISCAL IMPACT There are sufficient funds in the fire protection fund balance to appropriate the needed funds to complete the project. The balance remaining of $900 for "complete replacement of remaining worn station flooring" will be used to fund the balance of the project. Respectfully submitted, Russell Tingley Fire Chief Concur: • e Pi Ste Fen' urrell City Manager Noted for Fiscal Impact: Viki Copeland Finance Director • December 7, 2004 Honorable Mayor and Members of The Hermosa Beach City Council AWARD BID FOR FIRE STATION SHOWER RENOVATION PROJECT RECOMMENDATION Staff recommends that council: Regular meeting of December 14, 2004 1. Authorize the bid award to refurbish the fire station personnel showers per fire department specifications to Ken Leal Plumbing, 10821 Markey Street, Anaheim, California. BACKGROUND The three existing fire station personnel showers are in need of replacement. The existing general condition of the showers is poor and over the course of time and daily use by multiple personnel, broken and loose tiles have allowed moisture to seep behind shower walls and cause deterioration. The fire department has determined all existing shower tile, plumbing fixtures, and glass enclosures require complete removal and new shower components constructed and installed. The city budgeted monies during the fiscal years 2003/2004 and 2004/2005 from the Fire Protection Fund for fire station renovation projects, which included the shower renovation project. The City of Hermosa Beach solicited sealed bids from qualified contractors to construct three new fire station personnel showers. The following vendors submitted sealed bids: • Cavalier Construction $13,918.00 • Ken Leal Plumbing $10,600.00 FISCAL IMPACT The funds required to refurbish the fire station showers have been appropriated in the 2004/2005 budget in account #180-8610-4201 in the amount of $8,000. The additional $2,600 will be taken from the same account; project entitled "complete replacement of remaining worn station flooring" $3,500. The fire department has revised the flooring plan to accommodate the reassignment of these funds to the shower project. 2n • • Respectfully submitted, r---- Russell Tingley Fire Chief Concur: City Manager Noted for Fiscal Impact: Viki Copeland Finance Director Tuesday, December 7, 2004 /.//$7 Honorable Mayor and Members of The Hermosa Beach City Council Regular meeting of December 14, 2004 AMBULANCE TRANSPORT PROGRAM RECOMMENDATION It is recommended that the City Council direct staff to solicit proposals for private ambulance transport service. BACKGROUND During 2004-05 budget deliberations, staff recommended that ambulance transport services be analyzed to determine if there were ways to increase fire service to the community without decreasing net income from the ambulance transport service we provide now. Preliminary analysis indicated that the City might be able to increase fire services by privatizing ambulance transport and shifting personnel to staffing of a second engine company for fire response. ANALYSIS During the preliminary analysis of the ambulance transport service, it became apparent that there is no effective way to judge the "pass through" revenue that would be received from privatizing this service without formally soliciting proposals from interested companies. The Fire Department had meetings with one company, McCormick Ambulance, and determined that the concept is indeed workable, however, we need to seek proposals to ensure the return to the City is maximized. The McCormick discussions were based on the assumption that transport fees would be billed at the highest allowable rate set by Los Angeles County. Several points came to light during our analysis: • Currently, it is difficult for the Fire Department to respond to a second call, or to a request for automatic -aid, when a call is already in progress. In order to increase fire response if ambulance transport service is outsourced, it would be necessary to address staffing by assigning an additional Captain for each shift (3). Our paramedics would still accompany patients on advanced life support (ALS) calls. More information on these details will be presented with the analysis of the proposals. 2o • • • Hermosa Beach transport fees are very low, compared to other cities, as shown by the attached chart. The City bills non-residents $561 and residents $281. The City is indirectly subsidizing insurance companies by not bluing the maximum rate payable by insurance coverage. If the City wants to continue discounting resident amounts, this may be easily achieved by billing the full cost to the insurance company and then accepting whatever payment is made by residents or their insurance. Non-residents would be billed and expected to pay the full amount. • Billing should be handled by the private ambulance company or a separate billing firm if the service is kept in-house. Both Manhattan Beach and El Segundo use a private billing company who is expert in the field, thereby increasing collections and increasing productivity by relieving staff to do other work. With City Council concurrence, staff will send out a Request for Proposals for ambulance transport services. The proposals received will allow staff to analyze whether outsourcing the service makes sense and return to City Council with a recommendation. If outsourcing does not prove beneficial, staff will return with a recommendation regarding billing and collection services. The expected time frame for this project is two months. Respectfully submitted, C.\&/s ‘A Russell Tingley Fire Chief Viki Copeland Finance Director Concur: Oki Steph- B !'el" City = ager BILLING RATE CITY PASS THROUGH AMOUNT/REVENUE COLLECTION RATE CONTRACTOR BLS 438.25 ALS 692.00 Code 3 92.00 Mileage 12.25/mi El Segundo 70% (City accepts insurance payment as full payment for residents) Wittman bills/collects for fee of 6.5% of net collections Uncollectibles are sent to Credit Bureau of Santa Monica, fee of 10% - 40% BLS 430.00 ALS 659.00 Manhattan Beach 80-90% Wittman bills/collects for fee of 7.5% Uncollectibles are sent to Credit Bureau of South Bay for 50% fee BLS 386.75 ALS 593.00 Redondo Beach 117.56 (ALS minus BLS times 60% —5% Admin Fee) Westmed does not provide a cumulative collection rate to the City. Westmed BLS 421.00 (438.00- 17.00) ALS 671.75 Code 3 93.25 Torrance 343.00 (ALS minus BLS + Code 3) _ 72% Gerber RFP out for collections Resident 281.00 Non- resident 561.00 Hermosa Beach 72% Honorable Mayor and Members of the Hermosa Beach City Council /0Y/07 December 8, 2004 Regular Meeting of December 14, 2004 SUBJECT: REVIEW OF CHAPTER 17.52 REGULATING NONCONFORMING BUILDINGS AND USES. Recommendation: That the City Council direct staff to return with a draft ordinance. Background: Previously the City Council expressed concerns about the nonconforming ordinance with respect to the need to permit limited expansions when there is added parking provided. Staff suggested at that time that it would take the opportunity to present other aspects of the law that are ambiguous and difficult to implement. Analysis: Many properties in the City are nonconforming to one or more regulations in the Zone Code. When a homeowner comes to the Community Development Department with questions about improving their home there is a high probability that he or she will have to deal with the City's regulations regarding "nonconformities". Structures and properties that are nonconforming include "nonconforming buildings" which do not meet current regulations such as: ❑ Setbacks from property lines, ❑ Building height, o Parking and parking setback requirements o Open space requirements o Lot coverage Properties containing "nonconforming uses" include those that contain uses inconsistent with the zone, such a residential uses in a commercial district, or containing more units than permissible in the Zone. There are often cases where the existing rules for nonconformities are too restrictive, and prevent what is otherwise a reasonable expansion and remodeling projects. Also, the rules currently require Planning Commission review when certain thresholds are met, which causes delay and greater uncertainty for a homeowner. The rules themselves with respect to limitations on demolition can be very complex and difficult to interpret, implement, and reasonably enforce, and may conflict with building and safety code requirements for upgrading older structures. As a result, homeowners are often confused by the complex rules with respect to what can be demolished and what can be added, and often decide either to not improve the property, or sell the property to a developer which results in the demolition of the existing dwelling unit. Therefore, staff is recommending review of certain issues with the present regulations, such as the following: I The City Council sustained the decision of the Planning Commission to deny approval of a variance for expansion to an existing three -unit residential building that is a nonconforming use since it could not make the mandatory findings, but felt the law should be made more flexible to accommodate such projects that add parking. 2p dik • 1. Amount of remodel/expansion allowed Nonconforming structures are permitted to be remodeled and expanded up to 50% of the replacement cost of the building and up to 100% with Planning Commission approval (excluding any remodel/expansions that have occurred since October 26, 1989). Nonconforming uses are limited to 50% period, with no opportunity to exceed 50%. For residential properties, these remodel/expansions must provide at least two parking spaces per unit and for commercial property parking must be provided for the expansion only. Replacement cost is calculated based on building valuations established by the International Conference of Building Officials (ICBO). This requires literally an accounting of the type of remodeling and expansion that is proposed. (i.e. habitable living area is calculated at different factors than garages, deck structures, or other accessory structures) and involves a staff judgment call as to what constitutes remodeling and how to value remodeling. Sometimes the plans are poorly prepared without adequate investigation of the structural portions to be preserved or the owner may decide to misrepresent the information. These regulations produce confusion for homeowners of nonconforming properties and do not encourage preserving older homes in the city. --Some-suggestions for simplifying this process and minimizing delays and costs with Planning - Commission review are: Structures: ❑ Allow up to 100 % expansion without Planning Commission approval when 2 parking spaces per unit are provided for nonconforming structures. (Currently anything above 50% requires Planning Commission based on valuation.) a Allow up to 500 square foot increase in floor area without Planning Commission approval required for nonconforming structures when there is one space per unit or when parking is added to an existing building with no parking. Disregard interior remodeling, decks and garages or other accessory structures from allowable footage. (Currently a 250 square foot expansion is allowed with one space per unit and building valuation is calculated) ❑ Calculate the amount of expansion based on footage and omit confusing calculations based on valuation. Uses: ❑ Allow up to 50% increase in floor area for nonconforming uses, and disregard remodeling of interiors based on footage not valuation and no P.C. approval. (Currently up to 50% expansion/remodel valuation calculation includes building interiors) ❑ Allow up to 500 square foot increase in floor area without Planning Commission approval required for nonconforming uses when there is one space per unit or when parking is added to an existing building with no parking. Disregard interior remodeling, decks and garages or other accessory structures from allowable footage. (Currently a 250 square foot expansion is allowed with one space per unit and building valuation is calculated) ❑ Calculate the amount of expansion based on footage and omit confusing calculations based on valuation. Either: ❑ Allow buildings designated as Historic Landmarks to remodel with no accounting of "valuation" and no limitation providing the work is consistent with the requirements of Section 17.53.140 Certificate of Appropriateness in the City's Historic Preservation Ordinance. 02- !' • • 2. Structural removal allowed Presently, when a nonconforming structure is expanded pursuant to the above, the amount of structural removal is limited. The code states that up to 30% of existing linear feet of exterior walls and 30% of existing floor area may be removed (with a limit of 10% for nonconforming uses). These numbers can be exceeded with Planning Commission approval. However, when an old building is opened up with the intent of replacing less than 30 percent of the existing wall, it is often found that the entire wall is structurally unsound (e.g. because of dry rot or termite damage) and that the whole wall must be replaced for Building Code and safety reasons. Thus, through no fault of their own, property owners are often compelled to remove rotted and damaged framing in violation of approved plans, or they are required to construct "sister" studs adjacent to the old lumber. In either case, the project is delayed because construction is not carried out pursuant to approved plans. These requirements require homeowners to submit detailed demolition floor plans, and then require staff time to make the 30% calculation, and at the inspection phase requirestaffto determine what constitutes removal (i.e. how many studs have to remain, what is counted as removal when a new window or door opening is proposed, etc.). Further, site conditions differ from the plans, and it is a judgment call as to whether to allow variation from the plan so the building can be constructed in compliance with Building Codes. These limitations frustrate homeowners who want a safe building and do not really understand the law, and frustrate neighbors who observe construction, which does not agree with the plans they have reviewed at City Hall. To avoid this confusion, staff recommends eliminating the percent removal limitation. Instead, the code should be amended to indicate that the existing nonconforming portion of the structure cannot be removed and that the existing floor system must be retained. This permits removal of studs or other structural framing when necessary without violating the Ordinance. Otherwise, if the building is completely demolished the new construction obviously must be made to comply with the current requirements. 3. Parking Requirements in Nonconforming Buildings and Uses Less than 1 per unit 1 space per unit or new parking is added 2 spaces per unit or new parking is added 100 sq. ft. expansion, no P.C.approval 500 sq. ft. expansion, no P.C.approval 500 sq. ft. expansion, up to 100% expansion nonconforming structures and 50% nonconforming uses For clarification purposes staff also recommends that this section related to nonconforming parking be made a part of the nonconforming regulations, in Chapter 17.52. Sol :lumenfel.. Director Community De elopment Department Concur: Step e. R. urre City Manager 3 b • Honorable Mayor and Members of the Hermosa Beach City Council December 9, 2004 Regular Meeting of December 14, 2004 PROJECT CIP 04-633 RE -ROOFING OF CITY BUILDINGS - COMMUNITY SERVICES AND SOUTH SCHOOL Recommendation: It ils recommended that the City Council: 1. Authorize the award of the re -roofing contract for Project No. CIP 04-633 Re - Roofing of City Buildings - Community Services and South School to All American Roofing Co. of the City of Paramount in the amount of $19,520; 2. Authorize the appropriation of $21,520 from the 301 Capital Improvement Fund; 3. Authorize the Mayor to execute and the City Clerk to attest the contract subject to approval by the City Attorney; and 4. Authorize the Director of Public Works to make minor changes as necessary within the contingency amount of $2,000. Summary: The roof of the General Services Building and the roof at South School are quite old and have been in disrepair for many years. The General Services Building roof started leaking at the first hint of rain this season and Staff anticipates the roof of South School will be in the same situation during the next heavy rain. Staff believes it is important to reactivate Project No. CIP 02-633 Re -Roofing of City Buildings as CIP 04-633 and have this portion of the re -roofing project done as quickly as possible — ahead of the next storm. Staff has prepared plans, specifications and advertising for bid in accordance with public contract requirements. The City Clerk received two bids by the closing date of December 9, 2004. The bids were opened publicly and read aloud. The bid results were as follows: COMPANY BID AMOUNT All American Roofing Co. $19,520 Best Roofing & Waterproofing, Inc. $32,700 2q •r • Analysis: Reference calls have been supportive of the contractor's past performance. The Director of Public Works, therefore, recommends award of this contract to All American Roofing Co. in the amount of $19,520. Fiscal Impact: The appropriation of $21,520 from the 301 Capital Improvement Fund will cover the contract and contingency amounts. Respectfully submitted, H Homayoun Behboodi Associate Engineer Noted For Fiscal Impact: Viki Copeland Finance Director 2 Concur: G. Richard It4gan Director of Public Works/City Engineer Sten R -Burrell City Manager H:\B95\PWFILES\CCITEMS\04-633 Re -roof city buildings 12-14-04.doc Mayor and Members of the City Council December 1, 2004 City Council Meeting December 14, 2004 ORDINANCE NO. 04-1245 - "AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING THE ZONING ORDINANCE, SECTION 17.46.010, PERTAINING TO THE ALLOWABLE SIZE AND HEIGHT OF CHIMNEYS." Submitted for adoption and waiver of full reading is Ordinance No. 04-1245, relating to the above subject. At the meeting of November 23, 2004, the ordinance was presented to the City Council for consideration, was amended to include reference to the Uniform Mechanical Code (UMC), and was then introduced by the following vote: AYES: Edgerton, Keegan, Reviczky, Tucker, Mayor Yoon NOES: None ABSENT: None ABSTAIN: None Noted: Stephen r � nager j Elaine Doerfling, City CI 3a ORDINANCE NO. 04-1245 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING THE ZONING ORDINANCE, SECTION 17.46.010 PERTAINING TO THE ALLOWABLE SIZE AND HEIGHT OF CHIMNEYS The City of Hermosa Beach does hereby ordain as follows: SECTION 1. The Planning Commission held a duly noticed public hearing on February 18, 2003, to consider amending Section 17.46.010 pertaining to the allowable size and height of chimneys. SECTION 2. The City Council held duly noticed public hearings on September 23, 2003 and November 23, 2004 to consider the recommendation of the Planning Commission to amend Section 17.46.010 of the Zoning Ordinance. SECTION 3. This code amendment is categorically exempt from environmental review pursuant to the California Environmental Quality Act Guidelines, Section 15305, Class 5: Minor Changes in Land Use Limitations, because the amendment would only make minor changes in the regulation of the height of chimneys. SECTION 4. Based on the evidence considered at the public hearing and the recommendation of the Planning Commission, the City Council hereby ordains that Section 17.46.010 of Title 17 (Zoning) of the Hermosa Beach Municipal Code be amended as follows. 17.46.010 Height of roof structures. "Commercial and Manufacturing Zones. ... [no changes] Residential Zones. Amend as follows: For residential buildings, chimney assemblies (including chase, spark arrestor and chimney cap, vents and flues) may project above the maximum building height up to the distance necessary to meet Uniform Building Code (UBC) and Uniform Mechanical Code (UMC) clearance requirements, provided the chimney chase (i.e. the base or frame supporting the flue) is constructed of materials rated as noncombustible under the UBC and UMC. Notwithstanding the height of the chimney, the chimney width and length shall 04-1245 assembly; 3' wide by 5' long for a double flue assembly; and 3' wide by 7' long for a triple flue assembly. Existing reinforced masonry chimneys may be reconstructed to their pre-existing height and width without limitation. For height standards for antennas, satellite dishes and similar structures, refer to Section 17.46.240." SECTION 5. This ordinance shall become effective and be in full force and effect from and after thirty (30) days of its final passage and adoption. SECTION 6. Prior to the expiration of fifteen (15) days after the date of its adoption, the City Clerk shall cause this ordinance to be published in the "Easy Reader", a weekly newspaper of general circulation published and circulated in the City of Hermosa Beach, in the manner provided by law. SECTION 7. The City Clerk shall certify to the passage and adoption of this ordinance, shall enter the same in the book of original ordinances of said city, and shall make minutes of the passage and adoption thereof in the records of the proceedings of the City Council at which the same is passed and adopted. PASSED, APPROVED and ADOPTED this 14th day of December, 2004 by the following vote: AYES: NOES: ABSENT: ABSTAIN: PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: City Clerk City Attorney 2 04-1245 • December 6, 2004 Honorable Mayor and Members of the Regular Meeting of Hermosa Beach City Council December 14, 2004 SUBJECT: AMENDMENT TO THE CITY'S PLUMBING CODE REQUIRING THE INSTALLATION OF GREASE REMOVAL SYSTEMS FOR EXISTING FOOD SERVICE ESTABLISHMENTS. Recommendation: That the City Council: 1. Review and comment on the attached ordinance requiring the installation of grease removal systems in existing restaurants and other food service establishments. 2. Direct staff to schedule informational meetings with the business community on the proposed requirements for grease traps and interceptors. 3. Schedule the matter for City Council hearing in March 2005. Background: On July 27, 2004, the City Council adopted a City Work program for fiscal year 04-05. One of the elements of that program was the adoption of a requirement to remove grease from wastewater discharged to the municipal sewer by restaurants and other food service establishments. As noted in the findings section of the attached draft ordinance, cooking grease produced by restaurants and other businesses discharged into the City's sewer system can cause sewer line blockages, which in turn create a number of problems, such as the following: • Sewer backups and overflows, which are offensive and a threat to public health; • Discharge of backed -up sewage into storm drains, which degrades water quality in water courses and the ocean; • The need for repeated and costly unclogging of sewer lines by the City; • Breakage and reduced sewer life creating additional costs for the City -and sewer users. • Excessive grease sent to the .wastewater treatment facility can overload the system and cause the facility to exceed its allowable discharge limits. The City spent $111,500 in sewer cleaning for FY 03-04. This included cleaning sewers in the downtown area four times because of heavy grease buildup. During this same year the City experience three sewer overflows, two of which were caused by grease plugging the sewer lines. Typically the back up occurs in residential areas. The City typically spends between $3,000 - $5,000 on clean-up costs per occurrence plus damages for a total of between $6,000 - $10,000. The attached draft ordinance is aimed at adding grease removal systems to existing food service establishments to remove grease generated before it enters the sewer system. Several other cities, which use this approach, report that it is quite effective in reducing grease in the sewer system and reducing the occurrence of blockages and sewer overflows. It also serves to extend the life of the sewer lines and therefore the long-term cost to the users. The requirement for the installation of grease removal systems is to be applied to all existing affected establishments. It is the same requirement as presently imposed upon any new restaurant. 6a I • • Analysis: Grease removal systems address the problems identified above by capturing the oil and grease from the flow of wastewater through the grease trap and allowing it to cool. As it cools, the grease and oil separate out of the water and float to the top of the trap. The cooler water continues to flow down the drain pipe to the sewer, while baffles prevent the accumulated grease and oil from flowing out of the system. The Ordinance provides three options for grease recovery prior to entering the sewer system: 1. Grease Interceptor — All affected establishments that discharge wastewater in excess or 140° F (e.g. from dishwashers) or which have five or more kitchen -related fixtures (sinks, dishwashers, etc.) draining into the sewer system shall have these and all other appliances or fixtures which may discharge grease connected to a properly installed and approve grease interceptor. This is a large capacity tank installed outside the building,—usually under the public sidewalk, parking lot or alley. Grease interceptors are used to treat drain flows of over 55 gallons per minute. 2. Grease Trap — Establishments that discharge wastewater at less than 140° F and which have less than five kitchen -related fixtures are required to install a grease trap or. A grease trap is a much smaller tank than an interceptor and is usually installed under the floor of the restaurant's kitchen or scullery. Grease traps may treat drain flows generally below 55 gallons per minute or less. 3. Automatic Grease Recovery System — A newer alternative to grease traps is an automatic grease recovery system (AGRS). These systems can be located under sinks or in basements or equipment rooms. They can treat drain flows from 20 up to about 100 gallons per minute. Illustrations and explanations of the above systems are shown below: Grease Interceptor: Over 55 gpm Grease Trap: 20-55 gpm (up to 75 gpm under certain conditions) INLET AIR INTAKE VENT INTERCEPTOR COVER FLOW REGULATORY DEVICE INLET ' 1y .9ti'F`?E.R. .;'^s+:_q':.T,`.: aT y ii+5`ar.Ytsit~„...�& i:..; .1 ,:.c..�.',. AIR INTAKE VENT SOLIDS ACCUMULATION LOCK AND UFT RING CLEANOUT OUTLET FLOW REGULATORY DEVICE REMOVABLE BAFFLES SOLIDS ACCUMULATION AIR REEF OUTLET SAMPLE POINT Automatic Grease Recovery Systems: 20-100 gpm Sliming What Assembly INLET unarm Plow -► /atonal Solids %mon [Wirt Heaths Ellman Mpar Bias, y 131 l 1151111C16111L�ttta ® ' Clare WaterPlw 11[ tri r Thaw f lfotarlElrctrkd Endwura Caner Slammed Off Tp and Urged Though Ova LA Sump Pipe Intend Gas hap OUTLET Grana) Floats b the Surface Ou Bate Clain Water Plans Moder Batt and albs Quiet p Grease traps are small tanks located in or below the floor of the kitchen or scullery. Grease interceptors are larger than grease traps and, unlike traps, are usually located underground outside of the building. Both systems work by flotation and sedimentation. The waste stream of hot greasy water is slowed down by the inlet flow control and allowed to cool within the first compartment. As the hot water cools, the grease and oil separate and float to the top of the compartment. Larger, heavier food particles and grit, like coffee grounds sink to the bottom of the compartment. The cooler water continues to flow into the second and subsequent compartments repeating the flotation and sedimentation process until the cooled waste stream flow out of the trap and down the pipe to the sewer. For automatic grease recovery systems, free-floating grease and oils are trapped in a baffled chamber like a traditional grease trap/interceptor. However, unlike traditional grease trap/interceptors, automatic recovery systems use a skimming wheel (which is usually controlled by a timer) to skim the grease and oils out of the baffled chamber. The grease and oils are scrubbed off of the wheel with a wiper blade and pumped out of the unit and into a collection container provided with the system. The approximate cost of the three types of systems are: $4,000 for a trap; $15,000 for an interceptor and $3,800 for an AGRS. The total cost is dependent upon the number of fixtures and the method of installation due to fixture layout. Costs to prepare plans, when necessary, and for permits are not included in the above estimates. The pros and cons of the systems are: 1. Grease Interceptors: Pros: Large capacity and highly effective for large food service operations. Cons: Expensive; requires excavation and disruption to parking lots, sidewalks, etc. Requires frequent cleaning and maintenance. 2. Grease Traps: Pros: Relatively inexpensive; easy indoor access. Cons: Limited capacity; requires excavation of floor of kitchen or scullery. Requires frequent cleaning and maintenance. 3. AGRS: Pros: Not as expensive as grease interceptors; easy indoor access; can be placed under sinks without excavation; requires less cleaning and maintenance than other systems; easier to operate. Cons: Limited capacity; requires electrical power to pump wastewater. 3 • • The draft ordinance provides flexibility for installation of one or a combination of the required systems. An owner may use the less expensive AGRS and/or grease traps even when there are five or more fixtures in the establishment when it can be demonstrated that the overall flow rate for all fixtures is below 75 GPM. Further, staff suggests phasing the regulations for traps and inceptors and allowing time for compliance and the waiver of permit fees for all businesses that comply with the regulations with specified timeframes. The time limits for compliance with the Ordinance are as follows: 1. All affected establishments existing on the effective date of the Ordinance requiring a grease trap or automatic grease removal system shall have such system installed within 180 days after the date of adoption. 2. All affected establishments existing on the effective date of the Ordinance requiring a grease interceptor shall have such grease interceptor installed within 360 days after the date of adoption. Individual dwelling units and private living quarters are exempt from the requirements of the Ordinance. In addition, food preparation and food service establishments may be exempted from the requirements of the Ordinance if it is determined that the establishment does not qualify as an "affected establishment". Any owner of an affected establishment may file an appeal to the provisions of the Ordinance or any enforcement or other actions by City staff with the Board of Appeals. Appeals are to be filed with the Director of Community Development within 15 days of the action being appealed or, in the case of the required installation of grease removal systems, prior to the deadline date for such installation. The filing of an appeal will stay further action under the Ordinance until the appeal has been acted on. Requests for time extensions of up to 90 days, based on grounds of financial hardship, will be heard by the City Council. The Ordinance also provides for annual inspections of grease removal systems in order to ensure proper maintenance and functioning and an annual inspection fee of $225. The fee will be collected with the business license and cover costs for inspection by outside inspectors. The owner must supply annual maintenance records from haulers manifests during inspections. Under the Ordinance, the City is required to provide written notice to all affected establishments, notifying each of the adoption of the Ordinance, its requirements, and the time limits for compliance. Staff is suggesting that, prior to adopting the Ordinance, several public information meetings be conducted with area businesses to provide details about the proposed requirements and answer questions. An example of the public information proposed for distribution is attached. 4 Sol Blumenfeld Dir- ctor Community De elopment Department Concur: Step urrel , City Manager Attachments: 1. Ordinance Amending Municipal Code 2. Public Information Transmittal Rick Morgan, ector Public Works Department \\Hermosa\voll\B95\CD\LarryL\Grease Trap Regulations\Grease Traps - CC Staff Report and Ord - revised 12-6.doc • Draft ORDINANCE 04 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA AMENDING CHAPTER 15.16 OF THE PLUMBING CODE, BY ADDING SECTION 15.16.070 TO REQUIRE THE RETROFITTING OF GREASE REMOVAL SYSTEMS FOR FOOD SERVICE ESTABLISHMENTS The City Council of the City of Hermosa Beach does hereby ordain as follows: Section 1- Findings. The City Council hereby finds as follows: 1. Cooking grease produced by restaurants and other businesses discharged into the City's sewer system can cause sewer line blockages, which in turn create a number of problems, such as the following: • Sewer backups and overflows, which are offensive and a threat to public health; • Discharge of backed -up sewage into storm drains, which degrades water quality in water courses and the ocean; • The need for repeated and costly unclogging of sewer lines by the City; • Breakage and reduced life of sewer lines, creating additional costs for the City and sewer users. • Excessive grease sent to the wastewater treatment facility, which can overload the system and cause the facility to exceed its allowable discharge limits. 2. Grease recovery systems address the foregoing problems by capturing the oil and grease from the flow of wastewater by the action of slowing down the flow of hot greasy water through the grease trap and allowing it to cool. As it cools, the grease and oil separate out of the water and float to the top of the trap. The cooler water continues to flow down the drain pipe to the sewer, while baffles prevent the accumulated grease and oil from flowing out of the grease trap. Section 2 - Public Hearing. The City Council held a duly -noticed public hearing on ... to take testimony regarding the grease collection issue and to consider the provisions of this Ordinance. Section 3 - Grease Recovery System Required. Based on the foregoing findings, evidence presented, and the testimony and written communications considered at the public hearing, the City Council hereby ordains that the retrofit installation of grease recovery systems shall be required for all affected establishments as follows: 6 1. Grease Interceptors Required. All affected establishments which utilize food waste disposal units, dishwashers, or fixtures or appliances that discharge wastewater in excess,:; 140° F or which have five or more kitchen -related fixtures (sinks, dishwashers, etc.) draining into the sewer system shall have these and all other appliances or fixtures which may discharge grease connected to a properly installed and approved grease interceptor. The grease interceptors shall be installed and sized as required by Appendix Chapter H of the 2000 edition of the Uniform Plumbing Code. An effluent sampling box shall be provided on the discharge side of all grease interceptors (an accessible sampling cleanout installed on the discharge fitting and extending to within 12 inches of the bottom of the manhole -access cover shall be excepted as an equivalent. to a sampling box). 2. Grease Traps or AGRS Required. Affected establishments which do not utilize food waste disposal units, dishwashers, or fixtures or appliances that discharge wastewater in excess or 140° F and which have less than five kitchen -related fixtures (sinks, dishwashers, etc.) draining into the sewer system shall protect all appliances or fixtures which may discharge grease to either a grease interceptor or grease trap(s) as permitted by- Section 1011.1 of the Uniform Plumbing Code, or to a City -approved automatic grease recovery system (AGRS). Such systems, along with their required flow control fittings, shall be installed in accessible locations and sized as required by Table 10-2 of the UPC. Sample illustrations of grease removal systems are shown on the next page. 3. Options for System Installation. When it can be demonstrated that the total flow of effluent is not greater than 75 GPM, the affected establishment shall have the option to install any of the required grease recovery systems separately or in combination, regardless of the number of total fixtures. Under no conditions however, shall the affected establishment be permitted to install other than an interceptor when the temperature of wash water exceeds 140 degrees. 4. Installation. Grease removal systems shall be installed in the drain line leading from sinks, drains, floor sinks and other fixtures or equipment in order to pretreat discharge before entry into the public sewer system. Installations shall be in full compliance with all codes and ordinances of the City and their manufactures installation instructions. The manufacturers installation and maintenance instruction shall be provided to the City for approval. Plans for grease removal systems shall be prepared 7 • • by a licensed professional engineer or a licensed plumbing contractor: Plans shall be submitted to the Community Development Department (CDD) and shall be reviewed by that Department and the Public Works Department. Upon approval, a plumbing permit, shall be issued by the Community Development Department. Any approvals and permits required for work in the public right-of-way shall be obtained from the Public Works Department. Grease Interceptor: Grease Trap: AIR INTAKE VENT INTERCEPTOR COVER FLOW REGULATORY DEVICE ACCUMULATION LOCK AND UFT RING CLEANOUT FLOW REGULATORY DEVICE SOLIDS ACCUMULATION Grease traps are small tanks located in or below the floor of the kitchen or scullery. Grease interceptors are larger than grease traps and, unlike traps, are usually located underground outside of the building. Both systems work by flotation and sedimentation. The waste stream of hot greasy water is slowed down by the inlet flow control and allowed to cool within the first compartment. As the hot water cools, the grease and oil separate and float to the top of the compartment. Larger, heavier food particles and grit, like coffee grounds sink to the bottom of the compartment. The cooler water continues to flow into the second and subsequent compartments repeating the flotation and sedimentation process until the cooled waste stream flow out of the trap and down the pipe to the sewer. 2 Automatic Grease Recovery Systems: %lmmtng w*,ad Asiannb INLET Dirbout Plow ittasnal sakis shainat &strut ling ElIowa t%** Olid, as,atmbl \I_ a iiigi IlL I j Timed k:otasd Eltc Irk al Endaauro Cwsa Summed Of Tdp and Einfoliai Thorp,*, Out r,tSump ptpa ]ntendl Cas Trap OUTLET Cion Wain Rang Clain %Ma ar Rot s: nidal kaYie and Lao owlet plpt Cacao Mats to t*,a Seneca Owlet lila For automatic grease recovery systems, free-floating grease and oils are trapped in a baffled chamber like a traditional grease trap/interceptor. However, unlike traditional grease trap/interceptors, automatic recovery systems use a skimming wheel (which is usually controlled by a timer) to skim the grease and oils out of the baffled chamber. The grease and oils are scrubbed off of the wheel with a wiper blade and channeled out of the unit and into a collection container provided with the system. 4. Maintenance. It is the responsibility of the owner or operator of the affected establishment to maintain grease removal systems in a sanitary, safe, and efficient operating condition so as to prevent grease from being carried into the sewer system. A grease removal system shall not be considered properly maintained if for any reason it is not in good working condition or if sediment and/or grease accumulations total more than 25 percent of the operative fluid capacity. It is the owner or operator's responsibility to provide for removal of the accumulated grease and other waste contained in the system. Grease removed from such a system shall not be disposed of in sanitary sewer or storm sewer. 4. Inspection. All owners/operators shall keep annual maintenance records and haulers manifests and shall allow City inspection of grease removal systems a minimum of once per calendar year. All applicable records shall be available to the Director or his representative upon request or during annual inspection. An annual inspection fee of $225 shall be paid by the owner/operator at the time of business license renewal. Section 4 - Compliance Schedule. The time limits for compliance with this Ordinance shall be as follows: 1. All affected establishments existing on the effective date of this Ordinance requiring a grease trap or automatic grease removal system under the provisions contained herein 9 • • shall have such a system installed within 180 days after the date of adoption of this Ordinance. 2. All affected establishments existing on the effective date of this Ordinance requiring a grease interceptor under the provisions contained herein shall have such grease interceptor installed within 360 days after the date of adoption of this Ordinance. Section 5 - Exemptions. Individual dwelling units and private living quarters are not subject to the requirements of this Ordinance. In addition, food preparation and food service establishments may be exempted from the requirements of this Ordinance if it is determined by the the Director that the establishment's discharges will not exceed those identified in the definition of "affected establishment" herein. Section 6 - Notice from City. The City shall provide written notice to all affected establishments notifying each of the adoption of this Ordinance, the requirements herein, and the schedule for compliance. Section 7 - Enforcement and Appeals. A. Enforcement. Violations of this Ordinance may result in fines and/or penalties. Failure to comply with the provisions of this Ordinance may result in one or more of the following: 1. Notices of non-compliance may be issued with a specified period for correction. 2. A misdemeanor complaint may be filed in accordance with the Municipal Code. 3. Sewer service may be disconnected as described in section 17.16.060 of the Municipal Code. B. Appeals. Appeals to the provisions of this Ordinance may be filed as follows: 1. An owner of an affected establishment may file an appeal of its classification as an "affected establishment" or of any of the preceding enforcement or other actions by City staff with the Board of Appeals. 2. Appeals shall be in writing, including specific grounds for the appeal, and shall be filed with the Director of Community Development. Appeals shall be filed within 15 days of the action being appealed or, in the case of the required installation of grease traps or interceptors, prior to the deadline date for such /a • • installation. The filing of an appeal shall stay further action under this Ordinance until the appeal has been acted on. Section 8 - Requests for Time Extensions. An owner of an affected establishment may request that the City Council grant a time extension of up to 90 days beyond the required grease trap or interceptor installation deadline. Grounds for such a time extension shall be limited to financial hardship only. Requests shall be in writing, including the specific financial hardship, and shall be filed with the Director of Community Development prior to the deadline date for installation. The filing of such a request shall stay further action under this Ordinance until the appeal has been acted on. The City Council may grant such a time extension of up to 90 days if it finds that an owner will suffer undue financial hardship by complying -with -the -installation deadline. Section 9 - Definitions. For the purposes of this Ordinance, the following terms shall have the following meanings: • Affected establishment means all commercial and institutional food preparation and food service facilities which discharge wastewater or materials containing fat, oil or grease of a concentration exceeding 100 mg/1, whether emulsified or not, or containing substances which may solidify or become viscous at temperatures between 0 and 65 degrees Celsius (32-150 degrees F) at an access in nearest proximity to the point of discharge into the wastewater treatment system, generally including but not limited to bakeries, boardinghouses, fraternities, sororities, assisted living facilities, convalescent homes, butcher shops, cafes, clubhouses, commercial kitchens, delicatessens, fat rendering plants, ice cream parlors, hospitals, hotels, meat packing plants, restaurants, churches and other religious institutions with kitchen facilities, car washes, schools, slaughterhouses, soap factories, takeout shops, shopping centers with food processing facilities, and similar facilities, especially where meat, poultry, seafood, dairy products or fried foods are prepared or served. • Director shall mean the Community Development Director or his designee. • Grease shall mean grease, or fatty or oily substances and other insoluble waste that turns or may turn viscous or solidifies with a change in temperatureor other conditions. • Grease trap means a separation device that has a flow rate of 55 -gallons per minute (gpm) or less. I/ • • • Grease interceptor means a separation device that has,a flow rate greater than 55- gpm or is connected to five or more fixtures. • Grease removal system means any system which functions to remove grease prior to from drain water prior to its entry into the public sewer system. Section 10 - Environmental Review. This Ordinance is not subject to environmental review under the California Environmental Quality Act (CEQA) Statute and Guidelines, because it is not a project under CEQA, per Section 15378 of the Guidelines. Section 11- Effective Date. This ordinance shall become effective and be in full force and effect from and after thirty (30) days of its final passage and adoption. Section 12 - Publishing of Ordinance. Prior to the expiration of fifteen (15) days after the date of its adoption, the City Clerk shall cause this ordinance to be published in the "Easy Reader", a weekly newspaper of general circulation published and circulated in the City of Hermosa Beach, in the manner provided by law. Section 13 - Certification of Ordinance. The City Clerk shall certify to the passage and adoption of this ordinance, shall enter the same in the book of original ordinances of said city, and shall make minutes of the passage and adoption thereof in the records of the proceedings of the City Council at which the same is passed and adopted. PASSED, APPROVED and ADOPTED this day of March, 2005, by the following vote: AYES: NOES: ABSTAIN: ABSENT: PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: City Clerk City Attorney • • City of Hermosa Beach Civic Center, 1315 Valley Drive, Hermosa Beach, California 90254-3884 Grease Traps & Waste Disposal The City of Hermosa Beach is currently drafting legislation to regulate the harmful affects of grease that winds up in the city sewers. Restaurants and other food service businesses generate literally tons of cooking oil, grease and food wastes every day. If this waste is not managed properly, it causes major environmental problems. Much of the waste is in solid form and can be safely packaged and placed in the trash. Liquid waste containing oil and grease dumped directly into the sewer, however, can block the system and cause wastewater to back up into your restaurant. This causes a disruption in your business and a health hazard for you and your customers. If your business generates greasy wastewater, you can reduce the likelihood of a sewer back-up by adopting good housekeeping practices, reducing the amount of inappropriate wastes that go down your drains, and by installing and properly maintaining a grease trap. What is a grease trap? Grease traps capture the oil and grease from the flow of wastewater by slowing down the flow of hot greasy water through the grease trap (actually a tank) and allowing it to cool. As it cools, the grease and oil separate out of the water and float to the top of the trap. The cooler water continues to flow down the drain pipe to the sewer while baffles prevent the accumulated grease and oil from flowing out of the grease trap. The size of the grease trap depends largely on how much waste your business produces and how often you perform trap maintenance. Grease traps may be located inside or outside of the building. Traps that are located inside the building tend to be smaller and require more frequent maintenance. Traps that are located outside the building tend to be larger and may be less disruptive to maintain. Outside grease traps will operate differently in winter versus summer and are more prone to clogging during cold weather. As a business owner/manager, you should know where the grease trap, drain lines, and clean - outs are located at your restaurant. Why is grease trap maintenance important? Proper cleaning and maintenance of the grease trap and drain line reduces the amount of solids and grease going into the public sewer system and minimizes the likelihood of back-ups or blockages. Some sanitation districts and/or municipalities require grease traps and periodic maintenance and inspections for specified businesses. This is because untrapped oil and grease in the wastewater decreases pipe capacity over time and eventually will cause the pipe to clog. Piping systems without grease traps need to be cleaned more often and some piping may have to be replaced sooner than otherwise expected. Excessive grease sent to the wastewater treatment plant can also overload their system and cause the facility to exceed its allowable discharge limits. Running extremely hot water down the drain only moves the problem down stream, and may only make it worse. Fixing a sewer line blockage can be expensive, both in terms of potentially lost customers and repair cost. If the pipe clog is within your building sewer line, you will be responsible for fixing the problem and paying all costs. If the clog is in the public sewer line, but can be traced to your restaurant, you will be liable for paying all or a portion of the repair costs. Accumulating the oil and grease close to the source in a properly maintained grease trap is the most cost- effective way. What are your options for maintaining your grease trap? There are several ways to maintain a grease trap and dispose of the wastes. Your decision will likely be based on cost, availability of services, and disposal / recycling opportunities in your area. Most restaurants hire a professional pumping service to remove the waste from the grease trap and dispose /3 t • • • of it properly. Some areas have service companies that specialize in grease trap wastes, while other areas may have pumping contractors that service grease traps, sand traps, and septic tanks. Pumping service contractors can usually be found in the yellow pages of the telephone book under the listings for "Grease Traps and Service", "Septic Tanks and Systems - Cleaning", or "Rendering Companies." Disposal options include sending the grease to a rendering/tallow plant for recycling, sending it to a solid waste landfill or, on very rare occasions, sending it to a municipal wastewater treatment facility. It is common practice for some waste pumpers to collect sand trap, grease trap, and septic pumpings in the same truck. Wastewater treatment facilities are more and more reluctant to accept pumped waste, especially if it is commingled waste. Commingled waste makes it difficult and expensive to determine what is in the waste and whether the facility is capable of processing it effectively. Sending the grease trap waste to a rendering plant is the preferred disposal option because it is processed back into useful products rather than land disposed. This option is not available in many areas, however. Disposal in a solid waste landfill is the most widely available option. If the waste is commingled sand trap waste from an industrial site, grease trap waste, and septic waste, a hazardous waste determination must be made to assure that the waste is nonhazardous. Sand trap wastes can contain contaminants that make it hazardous waste. Non -hazardous commingled trap wastes can only be disposed of in a solid waste landfill that is specifically permitted to accept that type of waste. Pumped wastes can also contain significant amounts of free liquid, as determined by the paint filter test. Most solid waste disposal facilities are not permitted to accept wastes containing free liquids, even if it's only water. If free liquids are present, the waste must be processed to remove the free liquid before it can be disposed. This can be done at designated drying areas at approved solid waste landfills or at separate facilities that have obtained a certificate of designation as a solid waste treatment facility. Once dry, the processed solids can be disposed of in an approved landfill. When contracting for grease trap cleaning services, it is in your best interest to find out how the contractor will dispose of the waste. Obtain references from other businesses that use their services. This knowledge is also in the best interests of the City, since many problems can arise from poor disposal practices. These problems include odors, creation of rodent habitats, and potential threats to groundwater and surface waters. If a problem occurs from improper disposal of your wastes, you may be liable for clean-up costs. Are there other options? There are several brands and types of biological grease digesters that you can add to your grease trap to reduce the amount of grease that accumulates in the trap. Many of these are hybrid bacteria that are designed to convert the grease to less problematic wastes like carbon dioxide and water, and many are advertised to reduce noxious odors. Be aware that some drain cleaners and bacterial agents may only soften the grease and transfer the problem farther downstream, even when used properly. Although it is a nasty job that no one wants to do, you can clean out your grease trap yourself. To do this, remove the lid from your grease trap and bail out any water in the tank to facilitate cleaning. The bailed water can be returned to the grease trap after it has been cleaned. Dip the accumulated grease out of the tank, making sure to scrape the sides and lid. The grease should be placed in a watertight container such as plastic trash bags and placed in a secure trash receptacle. If you clean out the grease trap the day before your trash is picked up, the odor nuisance is reduced. If you clean out the grease trap yourself, you will want to have the drain pipe periodically cleaned professionally to remove any accumulated grease and oil that can clog the pipe. For more information contact: City of Hermosa Beach Community Development Department, Building Division 318-0235; or Public Works Department, Inspections 318-0222 • CITY OF HERMOSA BEACH MEMORANDUM DATE: DECEMBER 7, 2004 TO: MAYOR AND CITY COUNCIL FROM: WAVE/TRANSIT SUBCOMMITTEE (YOON/REVICZKY) RE: APPROVE CHANGES IN THE WAVE DIAL A RIDE PROGRAM OPERATION WITH THE CITY OF REDONDO BEACH Recommendation: That the City Council approve the changes in the Wave Dial a Ride Program operation; authorize the continued participation in the Wave Dial a Ride Program for a period of two years; and, direct the City Manager to return with appropriate cooperative agreements with the City of Redondo Beach. Background: The City of Redondo Beach recently completed a comprehensive transit route and utilization study. The report was the subject of presentation to the City Council earlier this year. Following the presentation, a RFP was issued by the City of Redondo Beach for a different transit service for the Wave Dial a Ride program as well as two transit routes that will be implemented in Redondo Beach. The revised Wave Dial a Ride Program will be changed to provide service to only seniors (ages 62 and above) and disabled riders. This will mean that it will no longer be available to the general public riders. These changes will be implemented over a 6 -month period beginning on January 1, 2005 when the number of vehicles will be reduced from 9 to 5 and service will still be provided to the general public riders. On July 1, 2005, only seniors and disabled will be able to use the Wave Dial a Ride. The general public riders will be encouraged to use the regular routes operated by the MTA and Beach Cities Transit. These changes will result in significant savings to the city which can be spent on other Proposition A funding activities, including the City's taxi voucher program, after school transportation, or a beach route bus that links the three beach cities. There are other options that the City could spend Proposition A funds which the City Council may wish to consider at some future date. • • Hermosa Beach residents interested the subcommittee in receiving additional information on the use of the Wave Dial a Ride in order to evaluate the cost effectiveness of the program. Staff has contacted Redondo Beach transit staff and this information will be collected and available to us on a regular ongoing basis. Much of the additional information will become available once the changes are made and a new identity card is implemented. This information will be available beginning in October 2005. The subcommittee has also recommended that it meet with representatives of Manhattan Beach to work together to design and consider the implementation of a beach route bus program. This would be a three -city program. i • CITY OF HERMOSA. BEACH MEMORANDUM DATE: NOVEMBER 18, 2004 TO: ART YOON, MAYOR J.R. REVICZKY, MAYOR PRO TEMPORE FROM: STEPHEN BURRELL, CITY MANAGER RE: TRANSIT SUBCOMMITTEE — WAVE CHA ES CC: CITY COUNCILMEMBERS Recommendation: That the Transit Subcommittee approve a recommendation to the City Council at their meeting of December 14, 2004, that acknowledges a change in the operation of the WAVE Dial -a -Ride Program effective 1/1/05 and elimination of the General Public component effective 7/1/05. Background: The City of Redondo Beach recently completed a comprehensive route and utilization study. The report was the subject of a presentation that was made to the City earlier this year. In addition, the City of Redondo Beach issued a RFP for transit service providers to implement a different service program for the WAVE System and two fixed routes that are entirely located in Redondo Beach. The revised WAVE System will change beginning 1/1/05 with a reduction from 9 buses to 5 buses and, on 7/1/05, the WAVE will only provide service to seniors and disabled. The general public ridership will be dropped and directed to use the fixed lines that Redondo Beach has developed. • • These changes will reduce our costs for the system from $233,448 to $107,738 this fiscal year. This will allow additional funding to,be provided for the Taxi Voucher Program and it could be used to fund a portion of the "Beach Route" that was discussed. The cost for the "Beach Route" in combination with Manhattan and Redondo would have to be determined once it was clear that all three cities would be participating. If the committee and Council remain interested in this fixed route, the staff would be directed to work with other cities and eventually issue a RFP. The WAVE restructuring allows the City Council to consider changes that have been discussed over a long time. Under the present arrangement, the City can participate in the WAVE for as long as we would like. The City Council can also terminate participation in the WAVE and entirely operate our own program. It would seem reasonable to begin the process of developing a program focused on Hermosa Beach. It would be possible to completely use the taxi system for the Dial -a -Ride instead of a bus based system. It would also be a good idea to work with Manhattan to determine whether or not they are interested in the Beach Route. It would also be good to get as much information about the changes to the riders that live in Hermosa Beach so they are fully aware of the changes and the opportunity for the new taxi service. Steve, I am pleased to announce to you that the Redondo Beach City Council authorized implementation of the Beach Cities Transit System at their October 17, 2004 meeting. Effective January 1, 2005 Redondo Beach will begin operating two (2) fixed routes, both of which fall solely under Redondo Beach's sphere of influence. We will downsize the WAVE paratransit program from nine (9) vehicles to five (5) vehicles continuing to offer General Public service through June 30, 2005. On July 1, 2005, we will begin operating solely Senior/Disabled paratransit service utilizing the same five (5) vehicles. As a result of the downsizing, operating costs are estimated to reduce significantly. The table below illustrates the anticipated Administrative and Operating Costs, as well as -anticipated Farebox and Subregional Incentive Revenues. -WAVE EXPENDITURES Annual Admin Costs Contract Costs Total Annual Costs 1/2 yr 2004-05 $62,003 $165,965 2005-06 $128,400 2006-07 $132,252 2007-08 $136,220 TOTAL EXPENDITURES $350,437 $362,471 $376,902 $1,089,810 ALLOCATION REDONDO [77.5%] $227,968 $172,115 $478,837 $494,723 $513,122 $361,523 $373,515 $387,407 $1,122,445 HERMOSA [22.5%] Annual Net Costs $51,293 $107,738 $111,312 $115,452 $334,503 $37,007 $73,704 $76,384 $79,489 WAVE REVENUES Farebox Subregional Recovery Incentive Total Annual Revenues 1/2 yr 2004-05 $6,500 $56,992 2005-06 $31,556 2006-07 $31,556 2007-08 $31,556 TOTAL REVENUE $119,709 $123,681 $128,280 $56,992 ALLOCATION - REDONDO [77.6%] $63,492 $49,206 $151,265 $117,231 $155,237 $120,308 $159,836 $123,873 $49,206 HERMOSA [22.5%] $14,285 $34,035. $34,928 $35,963 $14,286. • As you can see, the anticipated net costs are significantly less than Hermosa Beach has paid historically. Working cooperatively to provide transportation options in the Beach Cities benefits our residents and assists in mitigating traffic congestion for all. It is our sincere hope that Hermosa Beach continues to participate in the WAVE paratransit program on into the future. And, as we work toward implementing additional fixed routes in the Beach Cities we look forward to further opportunities to demonstrate our cooperative abilities to bridge municipal boundaries and develop a transit system that serves the entire subregion. Please let me know of your Council's decisions regarding the issue of _ cooperative provision of transportation in the Beach Cities. Should you have any questions or require additional information please call me at (310) 372-1171 ext 2670. Sincerely, Terisa Price Tensa Price Transit Manager Who needs BIG DIPPER®• • Are you planning to build a Foodservice Facility or renovate an old one? A Big Dipper® grease and oils removal system will help you avoid expensive business interruptions and higher operating costs while meeting plumbing/building requirements. Here's how An affordable Big Dipper® system solves tough drainwater problems by removing and recovering nearly 100% of the grease, oils, fats and coarse solids from kitchen and food processing flows. Big Dipper® products help prevent drain line clogging and protect septic fields and on-site treatment facilities. Big Dipper® systems are designed to eliminate grease trap pumping costs and expensive sewer surcharges while saving the cost of large in -ground grease traps or interceptors. Big Dipper® systems have been performance -proven in hundreds of worldwide restaurants, hospitals, schools, prisons, casinos and food-processing plants. Does this look familiar? This section of pipe was removed from a major fast food restaurant in a large metropolitan city before they installed a Big Dipper® unit. A large, precast concrete grease trap had previously serviced the restaurant. The copper nipple at the top had been an attempt to clear grease congestion using enzymes and bacteria. The restaurant had been using these enzymes and bacteria for nearly eight years. You can see the results yourself! If you are having problems with grease clogging your pipes, Big Dipper® presents a clear solution. 700 — 600 — 500 — c 400 - co 300 — CO • 200 — O A new 4" pipe has a capacity of 450 gpm. Pipe Failure Cycle Grease clogged down to 3", the capacity Is 125 gpm. A 70% reduction. 634 71 Before Big Dipper® After Big Dipper® At 2", the pipe capacity is 50 gpm-only 11% of new capacity. Grease levels before and after installation of a Big Dipper® Unit 2 • Thermaco, Inc. www.big-dipper.com 1-800-633-4204 Big Dipper® systems are designed for easy field upgrading and a range of options enable installations to be customized to meet various conditions. For example, air -gap kits are available in code -required areas. Solids strainers are available to filter food scraps and other solids from kitchen drain flows. Your Big Dipper® affiliate can assist you with choosing options to fit your application. Performance The most important characteristic about Big Dipper® Removal Systems is that they work. There are countless success stories. One nationally known fast food facility cut grease trap pumping costs by over $25,000. A large hospital in the Northeast saved an estimated $50,000 a year in fines and maintenance costs by installing a Big Dipper®. Big Dipper® systems solved a huge grease problem at two Puerto Rican prisons and weekly removes more than 100 gallons of grease from each prison. Furthermore, in most applications, the recovered grease can be recycled. Copyright © 2003 Thermaco, Inc. How do you choose the r , rit product to solve your prillem? Satisfying the Inspector Many local plumbing codes require large in -ground grease traps. Ap- proximately 30% of existing foodservice sites cannot install large in - ground traps because of space restrictions or excessive site construction costs($10,000-$45,000)! With thousands of systems installed in the field worldwide, Thermaco, Inc. is the number one manufacturer of automatic grease & oil removal units. Featuring a small footprint, Big Dipper systems are the logical solution for space -constrained installations in tight kitchens. Big Dippers also work well in metropolitan and heavily developed settings, where exterior space for installing a large, in -ground trap is limited or non- existent. Satisfying the Sewer Authority Grease that collects in sewers and treatment plants is a problem shared by all waste- water treatment and collection system op- erators. In the past, engineers and opera- tors designed systems to remove grease after it got to the plant. In the meantime; however, the grease would clog pipes, create large grease balls, and damage equipment like lifstations. Today, wastewater treatment plant operators are lowering operating costs and making their plants significantly more efficient by eliminating grease before it reaches the plant. Requiring system users to install automatic grease removal units accomplishes this. Reliability and Maintenance The Big Dipper® line has an international reputation for reli- ability and effectiveness in wastewater pretreatment. Con- structed of heavy stainless steel, the systems are engineered for long -life service and low maintenance. Customer Service and Assurance Customer service and dedication to quality does not end with the sale. Experienced management and field sales affiliates are available to help customers with special needs. Big Dipper® products are backed by years of testing and in-service refinement. Of all the systems installed throughout the world in the past two decades, over 95% are still operating efficiently every day. This is quality you can trust. Commitment Big Dipper is committed to total customer satisfaction. We are dedicated to the continuous improvement of our products through uncompromising attention to quality in both design and workmanship. Our drive to do the best job possible has been demonstrated in the evolution of our products and methods. Thermaco, Inc. www.big-dipper.com 1-800-633-4204 Copyright © 2003 Thermaco, Inc. • 3 Most Effective Sites in a Ifilchen ® Three Compartment Sink ® Pot Washing Sink ® Pre -Rinse Station 0 Wok ® Exhaust Wet Hood ® Combi-Oven ® Tilt Kettle POINT -SOURCE GREASE REMOVAL Smaller installations such as fast food restaurants, schools, or cafeterias usually require point -source removal units.® These will be installed directly at the source, usually at a three -compartment sink or a pot -washing sink. These units easily fit under a counter at the three -compartment sink or pre -rinse station in the kitchen operation. Point -source grease removal units include the W -200 -IS (20 GPM) through W -500 -IS (50 GPM) and W -300 -AST (330 GPM) Big Dipper systems. CENTRAL GREASE REMOVAL Some installations require the removal of grease & oils from a centralized location with kitchen effluent flows coming in from several different sources. ()These include sites such as hospitals, correctional facilities and casinos - any site that has a large, institutional -type kitchen. The larger units in the Big Dippei0 equipment line are best suited for these installations. These units are easily located in a basement or equipment room site. Central grease removal units include the W -500 -AST (50 GPM) through W -1000 -AST (100 GPM) Big Dipper systems. Systems servicing higher GPM capacities are also available. BIG DIPPER® Product Applications Restaurants Hospitals Resorts Shopping Centers Correctional Airports Cafeterias Facilities Grocery Stores Schools Casinos 4 • Thermaco, Inc. www.big-dipper.com 1-800-633-4204 Copyright © 2003 Thermaco, Inc. BIG DIPPER® IS Unit Opation Skimming Wheel Field Reversible Top Cover Clean Water Outlet Outlet Baffle Programmable Timer Solids Collection Basket Grease Collection Container Cutaway Drawing of Big Dipper® W -200 -IS BIG DIPPER® Product Features and Benefits Inlet from Sink • Big Dipper units separate fats, oils and grease with a proven efficiency of up to 98.6%. Automatic removal of grease retains unit separation efficiency. • Fully automatic self cleaning cycle with 24-hour programmable timer. Removes collected grease & oils from tank without any operator assistance. • Constructed of corrosion resistant materials. Suitable for installation in virtually any location. • Integrated Motor/Grease Outlet/Heater/Lid on the IS Series. Enables fast, do-it-yourself unit operation reversal. • Incidental solids automatically removed in AST Series. No strainer basket to manually empty. • Easy lift grease collector in the IS Series. Simplifies grease collection container emptying. • Compact footprint. Makes installation possible in tight spaces. Thermaco, Inc. www.big-dipper.com 1-800-633-4204 Copyright © 2003 Thermaco, Inc. • 5 BIG DIPPER® IS Units • Big Dipper Internal Strainer (IS) series units utilize an internal strainer basket to capture incidental solids in kitchen wastewater flows. A skimming wheel system inside the unit skims the grease & oils out of the retention area when activated by an integral programmable timer. IS units work well inside fast food -type restaurants or food preparation facilities where grease removal directly at the source is paramount. Big Dipper IS unit sizes handle kitchen flows of 20 to 50 gallons per minute. Point Source Grease Removal Units Units in the 20-30 GPM (1.26-3.15 1 / s) range typically service a single fixture such as a pot sink or pre -rinse station and are installed as close as possible to the device being serviced. W -200 -IS 20 GPM (1.26 Vs) Exterior Construction: 304 Stainless Steel, Bright Finish Skimming Rate: 35 lb. /hr. (15.9 kg /hr) Solids Strainer Capacity: 1.16 gallons (4.41) 2" Inlet / Outlet (50 mm) 350W / 115V / 60Hz* W -250 -IS 25 GPM (1.58 I/s) Exterior Construction: 304 Stainless Steel, Bright Finish Skimming Rate: 35 lb. / hr. (15.9 kg /hr) Solids Strainer Capacity: 1.16 gallons (4.4 1) 2" Inlet / Outlet (50 mm) 350W/115V / 60Hz* W -350 -IS 35 GPM (2.21 I/s) Exterior Construction: 304 Stainless Steel, Bright Finish Skimming Rate: 35 lb. / hr. (15.9 kg /hr) Solids Strainer Capacity: 2.5 gallons (9.51) 3" Inlet/Outlet (75 mm) 350W! 115V / 60Hz* W-500-15 50 GPM (3.15 Vs) Exterior Construction: 304 Stainless Steel, Bright Finish Skimming Rate: 35 lb. / hr. (15.9 kg /hr) Solids Strainer Capaci : 2.5 gallons (9.5 1) 3"Inlet / Outlet (75 mm) 350W / 115V / 60Hz* W -300 -AST 30 GPM (1.89 I/s) Exterior Construction: 304 Stainless Steel, Bright Finish Skimming Rate: 52.5 lb. / hr. (23.9 kg /hr) Automatic Solids Transfer Feature* 3" Inlet/Outlet (75 mm) 1500W / 115V / 60Hz* BIG DIPPER® W -200 -IS *220-240V/50hz models available **Big Dipper Model W -300 -AST requires a separate facility -supplied 5 GPM (.3151/s) water supply for operation. Thermaco, Inc. provides a 0.5" (13 mm) male connector to accommodate this connection. Minimum water supply pressure should be 40 PSI (2.76 Bar); maximum water supply pressure should be 70 PSI (4.83 Bar). Note: Installations must comply with all applicable local, state and national codes for your area. 6 • Thermaco, Inc. www.big-dipper.com 1-800-633-4204 Copyright © 2003 Thermaco, Inc. BIG DIPPER® AST Units. Big Dipper Automatic Solids Transfer (AST) series units provide full automatic grease removal and solids handling. Incidental solids are strained out of the kitchen wastewater and trapped in the solids chamber. Periodically, a water - driven eductor automatically empties the incidental solids out of the solids chamber. Like the IS series, the AST series has a skimming wheel system inside the unit which skims the grease & oils out of the retention area when activated by an integral timer. AST models treat kitchen wastewater flows of 30 through 100 gallons per minute. These systems are geared towards larger facilities like hospitals, correctional facilities or casinos, where grease removal from a central location is important. Centralized Grease Removal Units These units are suited for high-flow applications and those applications where multiple fixtures are being serviced. Units in the 50 to 150 GPM (3.15-8.461/s) range are also frequently necessary for basement or locations where significant head pressure is present. W -500 -AST 50 GPM (3.15 I/s) Exterior Construction: 304 Stainless Steel, Bright Finish Skimming Rate: 52.5 lb. / hr. (23.9 kg / hr) Automatic Solids Transfer Feature* 4" Inlet /Outlet (100 mm) 1500W /115V/ 60Hz* W -750 -AST 75 GPM (4.73 I/s) Exterior Construction: 304 Stainless Steel, Bright Finish Skimming Rate: 138 lb. /hr. (62.7 kg /hr) Automatic Solids Transfer Feature* 4" Inlet/ Outlet (100 mm) 3000W / 208-240V / 60Hz* W -1000 -AST 100 GPM (6.31 I/s) Exterior Construction: 304 Stainless Steel, Bright Finish Skimming Rate: 138 lb. /hr. (62.7 kg /hr) Automatic Solids Transfer Feature' 4" Inlet/Outlet (100 mm) 3000W / 208-240V / 60Hz* BIG DIPPER® W -300 -AST BIG DIPPER® W -750 -AST *220-240V/50hz models available **Big Dipper Models W -500 -AST through W -1000 -AST models require a separate facility -supplied 5 GPM (.31511s) water supply for operation. Thermaco, Inc. provides a 0.5" (13 mm) male connector to accommodate this connection. Minimum water supply pressure should be 40 PSI (2.76 Bar); maximum water supply pressure should he 70 PSI (4.83 Bar). Note: Installations must comply with all applicable local, state and national codes for your area. Thermaco, Inc. www.big-dipper.com 1-800-633-4204 Copyright © 2003 Thermaco, Inc. • 7 BIG DIPPER® Options FS -1 Flat Strainer Servicing a Pre -Rinse Station VflJI ILII IC11 FS -1 Flat Strainer An effective non-mechanical replacement for a garbage disposal. The Flat Strainer separates coarse solids such as rice, slaw and other similar foodstuffs for easy removal. Popular for servicing pre -rinse sinks at the dishwashing station. e Stainless Steel Construction o Field -Modifiable Polycarbonate Lid Cover o Adjustable Height • Removable Tray 1 AGK Series Air Gap Kits The AGK Air Gap Assembly offers a simple yet effective method for providing an air gap for meeting health department or plumbing code requirements. II Available in PVC or Copper. °O 'Ocita •°.•0 .°°A°°a°n °na °'7 T.Q'K�'°e(i�°OCO �'0e0Y1 °eat'°oOK AGK Air Gap Kit servicing a Three Compartment Sink Patent Pending DK'Dl/I ,E/P••IS Please consult Thermaco, Inc. for specific models tested, certified and/or listed by these organizations. Big Dipper® is a Registered Trademark of Thermaco, Inc. Big Dipper® products are covered by U.S. and International patents and patents pending. Thermaco, Inc. • P.O. Box 2548 • Asheboro, NC • 27203-2548 e-mail: info@thermaco.com • Online: www.big-dipper.com Phone: (336) 629-4651 • Fax: (336) 626-5739 • Toll Free: (800) 633-4204