HomeMy WebLinkAbout03/08/05"It is never too late to be what you might have been." - George Eliot
AGENDA
REGULAR MEETING HERMOSA BEACH CITY COUNCIL
Tuesday, March 8, 2005 - Council Chambers, City Hall
1315 Valley Drive
Regular Session - 7:10 p.m.
Closed Session - Immediately following Regular Session
MAYOR CITY CLERK
J. R. Reviczky Elaine Doerfling
MAYOR PRO TEM CITY TREASURER
Peter Tucker John M. Workman
COUNCIL MEMBERS CITY MANAGER
Sam Y. Edgerton Stephen R. Burrell
Michael Keegan CITY ATTORNEY
Art Yoon Michael Jenkins
All council meetings are open to the public. PLEASE ATTEND.
The Council receives a packet with detailed information and recommendations on nearly every
agenda item. Complete agenda packets are available for public inspection in the Police
Department, Fire Department, Public Library and the Office of the City Clerk. During the
meeting, a packet is also available in the Council Chambers foyer.
City Council agendas and staff reports are available for your review on the
City's web site located at www.hermosabch.org
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
ANNOUNCEMENTS
PRESENTATION
DON KNABE, SUPERVISOR 4TH DISTRICT
LOS ANGELES COUNTY BOARD OF SUPERVISORS
CLOSED SESSION REPORT FOR MEETING OF FEBRUARY 22, 2005: NO
REPORTABLE ACTIONS.
1
CITY CLERK
PUBLIC PARTICIPATION: Although the City Council values your comments, the Brown
Act generally prohibits the Council from taking action on any matter not listed on the posted
agenda as a business item.
1. ORAL AND WRITTEN COMMUNICATIONS
Members of the public wishing to address the City Council on any items within the Council's
jurisdiction, or to request the removal of an item from the consent calendar, may do so at this
time. Comments on public hearing items are heard only during the public hearing. Comments
from the public are limited to three minutes per speaker. Members of the audience may also
speak:
1) during discussion of items removed from the Consent Calendar;
2) during Public Hearings; and,
3) during discussion of items appearing under Municipal Matters.
The City Council acknowledges receipt of the written communications listed below. No action
will be taken on matters raised in written communications.
The Council may take action to schedule issues raised in oral and written communications for a_
future agenda.
Citizens with comments regarding City management or departmental operations are requested to
submit those comments to the City Manager.
a. Letter from Roger Creighton dated February 25, 2005 regarding historical
preservation.
2. CONSENT CALENDAR: The following more routine matters will be acted upon by
one vote to approve with the majority consent of the City Council. There will be no
separate discussion of these items unless a Council member removes an item from the
Consent Calendar. Items removed will be considered under Agenda Item 4, with public
comment permitted at that time.
(a) Recommendation to approve minutes of the regular meeting of the City Council
held on February 22, 2005.
(b) Recommendation to ratify check register.
(c) Recommendation to receive and file Tentative Future Agenda Items.
(d) Recommendation to accept donations of $250.00 from All City Computers to be
used for WiFi Sponsorship; $280.00 from Ozzie and Gloria Cadena to be used for
Jazz Memorial plaques; and, $20.00 from Jack Nimitz to be used for Jazz Memorial
plaques. Memorandum from Finance Director Viki Copeland. dated February 28, 2005.
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(e) Recommendation to receive and file the action minutes of the Public Works
Commission meeting of February 16, 2005. Supplemental letter from
Marilyn Boussaid dated February 22, 2005.
(f) Recommendation to approve a Professional Services Agreement with Harris &
Associates in an amount not to exceed $25,000 for providing the assessment
engineering services necessary to form a Supplemental Assessment District for
Street Lighting and Landscaping; authorize the Mayor to execute and the City
Clerk to attest the Professional Services Agreement subject to approval by the City
Attorney; and, appropriate $30,000 from the Lighting/Landscaping District funds to
cover cost of professional services plus postage costs for mailing ballots.
Memorandum from Public Works Director Richard Morgan dated February 28, 2005.
3. CONSENT ORDINANCES
a. ORDINANCE NO. 05-1247 — "AN ORDINANCE OF THE CITY OF
HERMOSA BEACH, CALIFORNIA, AMENDING THE CAMPAIGN
CONTRIBUTION PROVISIONS AND AMENDING THE HERMOSA
BEACH MUNICIPAL CODE." For adoption. Memorandum from City Clerk
Elaine Doerfling dated March 1, 2005.
4. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE
DISCUSSION
* Public comments on items removed from the Consent Calendar.
5. PUBLIC HEARINGS - TO COMMENCE AT 7:30 P.M.
a. CONSIDERATION FOR APPROVAL OF 2005 COMMERCIAL SPECIAL
EVENTS INCLUDING:
• EVP Tour Pro Am Beach Volleyball Tournament - June 18, 2005
• AVP Hermosa Open Beach Volleyball Tournament - July 21-24, 2005
• Hermosa Beach Triathlon (MESP) - October 9, 2005
• Great Autos of Yester Year Car Show - May 7, 2005
• Hermosa Beach Art Walk - May 19, June 16 & July 21, 2005
• Amateur Athletic Union (AAU) Youth Volleyball Tournament — July 9, 10, 17, 2005
• So Cal Foundation for Children Beach Volleyball Tournament — July 30, 2005
• World Aids Day — November 27, 2005
• Volcom Sea Slug Youth Surf Contest — December 10, 2005
Memorandum from Community Resources Director Lisa Lynn dated
March 1, 2005
RECOMMENDATION: Review proposed calendar of special events and select
events for approval; and, determine which requests for fee waivers should be
granted.
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b. COUNCIL REVIEW AND RECONSIDERATION OF THE
PLANNING COMMISSION'S DENIAL OF A CONDITIONAL USE
PERMIT AMENDMENT TO ALLOW A PERMANENT DECK COVER
ON THE SECOND FLOOR DECK, AND SEASONAL TENTS FOR
OUTDOOR BANQUETS ON THE UPPER LEVEL DECK, AND A
VARIANCE FOR THESE STRUCTURES TO EXCEED THE
MAXIMUM 30 -FOOT HEIGHT LIMIT AT 1301 MANHATTAN
AVENUE, THE UNION CATTLE COMPANY. Memorandum from
Community Development Director Sol Blumenfeld dated March 1, 2005.
RECOMMENDATION: Sustain the Planning Commission decision denying
the requested Conditional Use Permit Amendment and Variance.
6. MUNICIPAL MATTERS
a. VERIZON FIBER OPTIC CABLE UPGRADES AND SYSTEM
IMPROVEMENTS. Memorandum from City Manager Stephen Burrell dated
March 3, 2005.
RECOMMENDATION: Receive and consider report and provide staff with
direction on the issue of above -ground pedestals.
7. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER
NONE
8. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL
a. VACANCIES - BOARDS AND COMMISSIONS
PLANNING COMMISSION - UNEXPIRED TERM ENDING JUNE 30, 2008.
Memorandum from City Clerk Elaine Doerfling dated March 2, 2005.
RECOMMENDATION: That the City Council direct the City Clerk to advertise the
Planning Commission vacancy with a newspaper publication and normal posting
procedures, as has been standard practice in the past, inviting applications from
persons interested in being appointed to fill the unexpired term ending June 30, 2008.
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9. OTHER MATTERS - CITY COUNCIL
Requests from Council members for possible future agenda items:
Recommended Action: 1) Vote by Council whether to discuss this item; 2) refer to
staff for a report back on a future agenda; or, 3) resolution of matter by Council action
tonight.
a. Request from Mayor Reviczky for the City to consider providing funding in the
amount of $5,000 to the Los Angeles Air Force Base retention effort.
ANNOUNCEMENT IN OPEN SESSION OF ITEMS TO BE DISCUSSED IN CLOSED
SESSION AS FOLLOWS:
1. MINUTES: Approval of minutes of Closed Session meeting held on February 22, 2005.
2. CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Government Code Section 54956.8
a. Property: 552 11`'' Place, APN: 4187-020-044
Negotiating Parties: Stephen Burrell & Stephen Grossman
Under Negotiation: Price & Terms of Payment
3. CONFERENCE WITH LABOR NEGOTIATOR
Government Code Section 54957.6
City Negotiator: Stephen Burrell
Employee Organizations:
Hermosa Beach Police Officers Association
Hermosa Beach Firefighters' Association
Teamsters Union, Local 911
Professional and Administrative Employee Group
Hermosa Beach Management Association
Hermosa Beach Police Management Association
Unrepresented employees
ADJOURN TO CLOSED SESSION
RECONVENE TO OPEN SESSION
ORAL ANNOUNCEMENTS
ADJOURNMENT
5
Please place on the next Council Agenda:
City Council Planning Commission,
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• 0/
February 25, 2005
I was totally overwhelmed by the gentleman who so eloquently stated the need to save
the high history of the City of Hermosa Beach for the youth. Not just for the youth of our
fair city but for all youth to see, appreciate. Showing the youth the result of so many
people's lives is a must to say nothing of the blood, sweat, and tears expended* to save
the historic structures of our proud city would be disastrous.
I have enclosed two photos and a business card of the Hiss Family Auto Camp Grounds
and Bugalette City that was built in the earliest days of Hermosa Beach. As the card
states it was located at 535 Pier Avenue. Its use has been constant/continual since the
Hiss Family built it and it is still operating as a mobile home park today. The city should
make this a recorded and protected historical site. It is the perfect site to save for its use
has been the same continued use for nearly 100 years. "A mobile home park"
Also enclosed is a photo of I)owntown Hermosa Beach. As you can see the light %1
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illustrated with crystal clarity with other structures to be the early history of Hermosa
Beach. The Bank of Hermosa Beach Building is one downtown building that still
maintains its original architectural appearance. I think the Bank of America owns it
today. You should contact the Bank of America for I am sure they will have no difficulty
in making sure you understand their bank's position on having their property put under
Historic Preservation such as they did at 7`h and Olive in Downtown Los Angeles.
Roger Creighton
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MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL of the City of
Hermosa Beach, California, held on Tuesday, February 22, 2005, at the hour of 7:11
p.m.
PLEDGE OF ALLEGIANCE: Candace Vance
ROLL CALL:
Present: Keegan, Tucker, Yoon, Mayor Reviczky
Absent: Edgerton (arrived at 7:13 p.m.)
ANNOUNCEMENTS: Mayor Pro Tempore Tucker (1) thanked the Public Works
staff for keeping the City relatively dry during this long wet winter; (2) congratulated
Joanne Edgerton for being named president of Beach Cities Health District, a group
which provides, among other things, paramedic funding for the beach cities; (3)
invited the community to hear the Mayor's State of the City address on Wednesday,
March 2 from 6:00 to 8:00 p.m. at the Beach House; and (4) announced a meeting
on Wednesday, February 23, from 11:00 a.m. to 12 Noon, at City Hall to provide
planning and zoning requirements to contractors and architects to facilitate their
work with the City.
Councilmember Edgerton commented on a meeting he had attended that day, along
with many other elected officials, at which Governor Schwarzenegger spoke in
support of saving the Los Angeles Air Force Base, which provides much
employment for South Bay residents.
Councilman Yoon reminded everyone about the annual Sand and Strand Run at
8:00 a.m. on Sunday, April 27.
Mayor Reviczky congratulated Bruce Cook, a member of the City's Board of
Appeals, for his work in Sri Lanka with the -urban search and rescue group after the
tsunami, noting that the Los Angeles County Board of Supervisors was also
acknowledging this group for their fine efforts.
PUBLIC PARTICIPATION:
1. ORAL AND WRITTEN COMMUNICATIONS
There were no written communications this evening.
Coming forward to address the Council at this time were:
Roger Creighton — Hermosa Beach, said he had requested information at a
previous Council meeting on the reasons two Planning Commissioners
recused themselves from hearing certain items, and asked that these
reasons be stated at the next Planning Commission meeting and
reflected in the minutes; said he had requested an explanation of the
discrepancy of $200-300 hookup fees to individual homes during
undergrounding of utilities mentioned at a Council meeting compared
with figures he received from City Hall which indicated the fee was
City Council Minutes 2-22-05 Page 11591
2a
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sometimes as high as $2,745; asked for an explanation of an incident
involving a Councilmember at the Dragon Bar on Pier Plaza (Council
directed staff to make sure that Planning Commissioners understand
the need to give reasons for recusing oneself from hearing an item;
and said undergrounding hookup fees can be $2,745 or more);
Sam Perrotti — Hermosa Beach Planning Commissioner, said the Community
Development Director had provided information to the Commissioners
regarding City policy on recusals and provided several examples of
reasons (City Manager Burrell confirmed that the City Attorney had
provided information, including instructions that these reasons be
recorded in the minutes.); and
Candace Vance — Hermosa Beach, described the frustration of residents of
her undergrounding district, Beach Drive, approved in June 2004, in
not being able to get a start date from Southern California Edison; said
many property owners paid their assessments up front and the City
provided funds to Edison, but the request for proposal was not
published until November, and now the costs were double the
assessments, although Edison was bound to the amount agreed upon;
felt it was time for the Council to assist (Mayor Reviczky said that City
Manager Burrell had spoken with the Manhattan Beach City Manager,
who described similar problems with Edison, and the mayor said he
would go to Sacramento to seek assistance from the Public Utilities
Commission and State legislators).
2. CONSENT CALENDAR:
Action: To approve the consent calendar recommendations (a) through (j),
with the exception of the following items, which were removed for discussion
in item 4, but are shown in order for clarity: Mayor Reviczky (f) and Keegan
G)•
Motion Yoon, second Tucker. The motion carried by a unanimous vote.
At 7:32 p.m., the order of the agenda was suspended to go to public hearing items
5(a) and (b).
(a) RECOMMENDATION TO APPROVE MINUTES OF THE REGULAR
MEETING OF THE CITY COUNCIL HELD ON FEBRUARY 8, 2005.
Action: To approve the City Council minutes of the Regular meeting of
February 8, 2005, as presented.
(b) RECOMMENDATION TO RATIFY THE CHECK REGISTER NOS. 39327
THROUGH 39455, AND TO APPROVE THE CANCELLATION OF CHECK
NOS. 37595, 38635 AND 38839 AS RECOMMENDED BY THE CITY
TREASURER.
Action: To ratify the check register, as presented.
City Council Minutes 2-22-05 Page 11592
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(c) RECOMMENDATION TO RECEIVE AND FILE TENTATIVE FUTURE
AGENDA ITEMS.
Action: To receive and file tentative future agenda items, as presented.
(d) RECOMMENDATION TO RECEIVE AND FILE THE JANUARY 2005
FINANCIAL REPORTS:
1) Revenue and expenditure report;
2) City Treasurer's report; and
3) Investment report.
Action: To receive and file the January 2005 financial reports, as presented.
(e) RECOMMENDATION TO RECEIVE AND THE FILE PROJECT STATUS
REPORT. Memorandum from Public Works Director Richard Morgan dated
February 14, 2005.
Action: To receive_ and file the Status Report of capital improvement projects
that are either under design or construction as of January 31, 2005.
RECOMMENDATION TO ACCEPT DONATION OF $100.00 FROM
CAROLE ROBERTS TO BE USED FOR SUPPLIES FOR THE FIRE
DEPARTMENT. Memorandum from Finance Director Viki Copeland dated
February 14, 2005.
This item was removed from the consent calendar by Mayor Reviczky in
order to acknowledge and thank the donor.
Action: To accept the donation of $100 from Carole Roberts to be used for
supplies for the Fire Department.
Motion Mayor Reviczky, second Tucker. The motion carried by a unanimous
vote.
(f)
(g)
RECOMMENDATION TO ADOPT A RESOLUTION TO ESTABLISH A BAIL
SCHEDULE (FINE AMOUNT) FOR SECTION 10.36.110 OF THE
HERMOSA BEACH MUNICIPAL CODE IN THE AMOUNT OF $35.00.
Memorandum from Police Chief Michael Lavin dated February 15, 2005.
Action: To approve the staff recommendation to adopt Resolution No. 05-
6379, entitled " A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HERMOSA BEACH, CALIFORNIA, AMENDING THE BAIL SCHEDULE
FOR PARKING VIOLATIONS (PREVIOUSLY ADOPTED BY RESOLUTION
NO. 03-6310) TO INCLUDE A $35 FINE FOR HERMOSA BEACH
MUNICIPAL CODE SECTION 10.36.110."
City Council Minutes 2-22-05 Page 11593
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(h) RECOMMENDATION TO RECEIVE AND FILE THE ACTION MINUTES OF
THE PARKS, RECREATION AND COMMUNITY RESOURCES ADVISORY
COMMISSION MEETING OF FEBRUARY 1, 2005.
Action: To receive and file the action minutes of the Parks, Recreation and
Community Resources Advisory Commission meeting of February 1, 2005.
RECOMMENDATION TO RECEIVE AND FILE THE ACTION MINUTES OF
THE PLANNING COMMISSION MEETING OF FEBRUARY 15, 2005.
Action: To receive and file the action minutes of the Planning Commission..
meeting of February 15, 2005.
(j) RECOMMENDATION TO AUTHORIZE THE PURCHASE OF A JOHN
DEERE 655C TRACTOR CRAWLER FROM COASTLINE EQUIPMENT OF
LONG BEACH, CALIFORNIA IN THE AMOUNT OF $170,524.75; AND,
APPROPRIATE $173,524.75 FROM THE EQUIPMENT REPLACEMENT
FUND FOR THIS PURCHASE AND THE APPLICATION OF CORROSION
PROTECTIVE COATING. Memorandum from Public Works Director Richard
Morgan dated February 15, 2005.
This item was removed from the consent calendar by Councilmember
Keegan for separate discussion later in the meeting.
Public Works Director Morgan responded to Council questions. City Manager
Burrell also responded to Council questions.
(i)
Action: To approve the staff recommendation to:
(1) Authorize the purchase of a John Deere 655C Tractor Crawler from
Coastline Equipment of Long Beach, California in the amount of
$170,524.75; and
(2) Appropriate $173,524.75 from the Equipment Replacement Fund for this
purchase and the application of corrosion protective coating.
Motion Keegan, second Yoon. The motion carried by a unanimous vote.
3. CONSENT ORDINANCES
a. ORDINANCE NO. 05-1246 — "AN ORDINANCE OF THE CITY OF
HERMOSA BEACH, CALIFORNIA, AMENDING THE ZONING
ORDINANCE, SECTION 17.22.060(F), TO REQUIRE SEPARATE METERS
FOR WATER SUPPLY SERVICE CONNECTIONS FOR EACH UNIT IN
RESIDENTIAL CONDOMINIUM PROJECTS." For adoption. Memorandum
from City Clerk Elaine Doerfling dated February 10, 2005.
Action: To waive full reading and adopt Ordinance No, 05-1246.
Motion Yoon, second Edgerton. The motion carried by the following vote:
City Council. Minutes 2-22-05 Page 11594
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AYES: Edgerton, Keegan, Yoon, Mayor Reviczky
NOES: Tucker
ABSENT: None
ABSTAIN: None
4. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE
DISCUSSION
Items 2(f) and (j) were heard at this time but are shown in order for clarity.
Public comments on items removed from the consent calendar are shown
under the appropriate item.
At 10:19 p.m., the order of the agenda went to item 3, consent ordinances.
5. PUBLIC HEARINGS
a. COUNCIL REVIEW AND RECONSIDERATION OF APPROVAL OF AN
ADDITION AND REMODEL TO AN EXISTING NONCONFORMING SINGLE
FAMILY DWELLING IN A COMMERCIAL ZONE RESULTING IN GREATER
THAN 10% REMOVAL OF EXTERIOR WALLS AT 64 TENTH STREET.
Memorandum from Community Development Director Sol Blumenfeld dated
February 15, 2005.
Community Development Director Blumenfeld presented the staff report and
responded to Council questions.
The public hearing opened at 7:40 p.m. Coming forward to address the Council on
this item was:
Gerald Compton — Project Architect, said the only reason this project went
before the Planning Commission was because of the 12% removal of
exterior walls, rather than 10%, in order to provide a garage door, and
noted that the Planning Commission had seen no other irregularities in
the plans.
The public hearing closed at 7:41 p.m.
Action: To approve the staff recommendation to adopt Resolution No. 05-
6380, entitled " A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HERMOSA BEACH, CALIFORNIA, SUSTAINING THE DECISION OF THE
PLANNING COMMISSION APPROVING AN ADDITION TO AN EXISTING
NONCONFORMING SINGLE FAMILY DWELLING IN A COMMERCIAL
ZONE RESULTING IN A GREATER THAN 10% REMOVAL OF EXTERIOR
WALLS AT 64 TENTH STREET."
Motion Tucker, second Edgerton. The motion carried by a unanimous vote.
City Council Minutes 2-22-05 Page 11595
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b. COUNCIL REVIEW AND RECONSIDERATION OF A CONDITIONAL USE
PERMIT AND PRECISE DEVELOPMENT PLAN FOR MOTOR VEHICLE
SALES AND MOTOR VEHICLE REPAIR AT 2775 PACIFIC COAST
HIGHWAY. Memorandum from Community Development Director Sol
Blumenfeld dated February 14, 2005. Supplemental memo and plans from
project architect Dennis J. Flynn received February 22, 2005. Supplemental
letter from Chris Howell & family received on February 22, 2005.
Community Development Director Blumenfeld presented the staff report and
responded to Council questions.
The public hearing opened at 7:52 p.m. Coming forward to address the Council on
this item were:
Jeff Segal — said he was the landlord of the restaurant adjacent to the
proposed business and disagreed with City staff that the new usage of,
the property would have less impact than the previous business; said a
single curb cut for an auto sales and repair business was not sufficient;
said the alley behind the properties was blocked in one direction and
the fact that the Lotus is a race car created a safety hazard for his
customers, many of whom are children;
Craig Cadwallader — Hermosa Beach, owner of an older Lotus, said they
were not race cars but rather were 4 -cylinder, 165 -horsepower,
lightweight, quiet cars; said test drivers unfamiliar with the car pulling
out onto Pacific Coast Highway would be more dangerous than leaving
the dealership by the alley;
Peter Boesen — Vice President of South Bay Lotus, said the restaurant next
door used the alley for customer parking and the BMW dealership had
not complained about that when it was there; said the new operation
would be small, selling only about 12 to 15 new cars and 30 to 50 used
cars per month, and servicing about five to ten cars per day; clarified
that they would not be servicing BMW's, only Lotus and used cars;
said he expected that most cars would use Pacific Coast Highway for
egress and ingress, with the alley only as an optional egress, and that
there would be about eight employees;
Dennis Flynn — Project Architect, confirmed that the owner of the new
business had agreed to all 25 of the Planning Commission conditions
and said the dealership planned to continue to be a good neighbor;
Ginger Eastman — owner of Round Table Pizza, said problems with the
previous dealership included vehicles parking and delivery trucks
unloading in the restaurant parking lot at 5 p.m., when customers were
arriving for dinner; said she was not concerned as much about use of
the alley as she was about vehicles parking in the alley in front of the
dumpster, which prevented the trash from being picked up; and
Chris Howell — Hermosa Beach, said he lived on 30th Street behind the
subject property, thought the previous BMW dealership had been a
good neighbor, and was sure this would continue to be the case with
the new business; said when there had been problems in the past, he
would call and they always responded; agreed that test drivers should
City Council Minutes 2-22-05 Page 11596
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not exit onto Pacific Coast Highway for safety reasons, and suggested
using his street to drive the cars down to Ardmore Avenue, which was
the most logical place for test driving; urged the Council to approve this
low-volume dealership which would be an asset to the City.
The public hearing closed at 8:10 p.m.
Action: To approve the staff recommendation to adopt Resolution No. 05-
5381, entitled " A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HERMOSA BEACH, CALIFORNIA, SUSTAINING THE DECISION OF THE
PLANNING COMMISSION APPROVING CONDITIONAL USE PERMIT AND.
PRECISE DEVELOPMENT PLAN TO ALLOW MOTOR VEHICLE SALES
AND SERVICE AND ADOPTION OF A NEGATIVE DECLARATION AT 2775
PACIFIC COAST HIGHWAY LEGALLY DESCRIBED AS A PORTION OF
LOT A, TRACT 1594," with the provision that number three in the resolution's
conditions of approval be changed to substitute the word "limit" for the word
"prevent."
Motion Edgerton, second Keegan. The motion carried by a unanimous vote.
6. MUNICIPAL MATTERS
a. UNDERGROUND UTILITY ASSESSMENT DISTRICT NO. 2004-2
(BAYVIEW DRIVE).
1. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA
BEACH DETERMINING UNPAID ASSESSMENTS IN ASSESSMENT
DISTRICT NO. 2004-2 (BAYVIEW DRIVE). Memorandum from
Finance Director Viki Copeland dated February 14, 2005.
2. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA
BEACH AUTHORIZING ISSUANCE AND SALE OF A LIMITED
OBLIGATION IMPROVEMENT BOND FOR ASSESSMENT
DISTRICT 2004-2 (BAYVIEW DRIVE). Memorandum from Finance
Director Viki Copeland dated February 14, 2005. . Supplemental
corrected page to resolution attachment was received from Finance
Director Copeland on February 22, 2005.
City Manager Burrell presented the staff report and responded to Council
questions. Assistant City Attorney Christi Hogan also responded to Council
questions
The public hearing opened at 8:15 p.m. As no one came forward to address the
Council on this item, the public hearing closed at 8:15 p.m.
Action: To approve the staff recommendation to:
(1) Adopt Resolution No. 05-6382, entitled " A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA,
City Council Minutes 2-22-05 Page 11597
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DETERMINING UNPAID ASSESSMENTS IN ASSESSMENT
DISTRICT NO. 2004-2 (BAYVIEW DRIVE" and
(2) Adopt Resolution No. 05-6383, entitled " A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA,
AUTHORIZING THE ISSUANCE AND SALE OF A LIMITED
OBLIGATION IMPROVEMENT BOND FOR ASSESSMENT
DISTRICT NO. 2004-2 (BAYVIEW DRIVE)" and authorize the City
Manager to execute the purchase agreement.
Motion Keegan, second Edgerton. The motion carried by a unanimous vote.
In reference to the concerns about Edison's delays raised by Candace Vance during.
Public Participation, Council reiterated that that Mayor would be going to
Sacramento to seek assistance from the Public Utilities Commission and State
legislators.
b. REPORT ON HISTORIC PRESERVATION PLAN. Memorandum from City
Manager Stephen Burrell dated February 5, 2005.
City Manager Burrell presented the staff report and responded to Council
questions. Assistant City Attorney Hogan also responded to Council
questions
Coming forward to address the Council on this item were:
Roaer Creighton — Hermosa Beach, stressed that a preservation program
would have to be voluntary;
Cathy McCurdy — Hermosa Beach, said she was a member of the committee
investigating historic preservation and the CEQA requirements came
as a surprise to them; said a survey would give the City information but
would not automatically designate structures for historic preservation;
Steve Pinard — Hermosa Beach, said being on a list was different than being
designated a historic building; did not believe that CEQA would have
as big an impact as some believed; urged the Council to establish a
commission, explain incentives to property owners, and perform a
survey of potential historic structures;
Sam Perrotti — Hermosa Beach Planning Commissioner, said a new
commission was not necessary because the Planning Commission
could accomplish these tasks; did not think that a lot of homeowners
would volunteer their property;
Carla Merriman — Executive Director of the Hermosa Beach Chamber of
Commerce and Visitors' Bureau, said the Chamber was concerned
about business owners who might be restricted or delayed in
remodeling their buildings; urged the Council to make this a purely
voluntary program;
Geoff Hirsch — Hermosa Beach, was concerned about the right of future
generations to have history preserved for them; said there was a public
outcry when the "lighthouse" house was torn down; suggested that the
survey of historical structures Mrs. Gazin made 30 years ago be
City Council Minutes 2-22-05 Page 11598
• •
checked to see how many structures still exist; said that the Mills Acts
was viable and had proved useful in many other cities;
Chris Miller — Hermosa Beach, said he was writing a book about Hermosa
Beach and hoped history would be preserved before it all disappeared;
said developers were working rapidly to tear down many old structures;
said property owner rights were important but they should be balanced
with a need to preserve history; and
Pete Hoffman — Hermosa Beach Planning Commissioner, said he was also a
member of the committee; compared the impact of the CEQA with the
impact of the Coastal Commission, which adds to the cost and slows
down the approval process with additional review.
Action: To direct staff to investigate incentives and provide information
about establishing a voluntary list, and to refer the matter to the Planning
Commission.
Motion Edgerton, second Keegan. The motion carried by a unanimous vote.
The meeting recessed at 9:28 p.m.
The meeting reconvened at 9:42 p.m.
c. CONSIDERATION OF ORDINANCE AMENDING THE CITY'S CAMPAIGN
FINANCE ORDINANCE. Memorandum from City Attorney Michael Jenkins
dated February 16, 2005.
Assistant City Attorney Christi Hogan presented the staff report and
responded to Council questions, noting the need to amend the ordinance to:
change the phrase "candidate for city council" to "candidate for elective
office," in order to include the city clerk and city treasurer.
Coming forward to address the Council on this item was:
Roger Creighton — Hermosa Beach, suggested that the Council eliminate a
maximum contribution and simply require that all donations be
reported.
Action: To approve the staff recommendation to waive full reading and
introduce Ordinance No. 05-1247, entitled "AN ORDINANCE OF THE CITY
OF HERMOSA BEACH, CALIFORNIA, AMENDING THE CAMPAIGN
CONTRIBUTION PROVISIONS AND AMENDING THE HERMOSA BEACH
MUNICIPAL CODE," as amended to change the maximum contribution from
$249 to $250 and replace the words "city council" with "elective office."
Motion Edgerton, second Yoon. The motion carried, noting the dissenting
vote of Keegan.
At 10:13 p.m., the order of the agenda returned to item 4, items removed from the
consent calendar for separate discussion.
7. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER - None
City Council Minutes 2-22-05 Page 11599
•
8. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL - None
9. OTHER MATTERS - CITY COUNCIL - None
ANNOUNCEMENT IN OPEN SESSION OF ITEMS TO BE DISCUSSED IN
CLOSED SESSION AS FOLLOWS:
1. MINUTES: Approval of minutes of Closed Session meeting held on February
8, 2005.
2. CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Government Code Section 54956.8
a. Property: 552 11th Place, APN: 4187-020-044
Negotiating Parties: Stephen Burrell & Stephen Grossman
Under Negotiation: Price & Terms of Payment
ADJOURN TO CLOSED SESSION — The Regular Meeting of the City Council of the
City of Hermosa Beach adjourned on Tuesday, February 22, 2005, at the hour of
10:21 p.m. to a closed session.
RECONVENE TO OPEN SESSION — The Closed Session convened on Tuesday,
February 22, 2005, at the hour of 10:27 p.m. At the hour of 10:50 p.m., the Closed
Session adjourned to the Regular Meeting.
ORAL ANNOUNCEMENTS — There were no decisions made requiring a public
announcement.
ADJOURNMENT - The Regular Meeting of the City Council of the City of Hermosa
Beach adjourned on Tuesday, February 22, 2005, at the hour of 10:51 p.m. to the
Regular Meeting of Tuesday, March 8, 2005 at 7:10 p.m.
uty City Clerk
City Council Minutes 2-22-05 Page 11600
vchlist Check Register
02/17/2005 3:10:45PM
CITY OF HERMOSA BEACH
Page: 1
Bank code : boa
Voucher
Date Vendor
Invoice
Description/Account
Amount
39457 2/17/2005 13067 AFSS
39458 2/17/2005 12066 AIT
•
39459 2/17/2005 06827 ALL CITY MANAGEMENT
2201-16760
Registration/S. Diaz/3/ 8/05
001-2201-4317
4882 Ink Cartridges
001-2101-4305
5507 Fax Toner & Ink Cartridges/Jan 05
715-1206-4309
Total :
Total :
3753 CROSSING GUARD SERVICES/1/23-2/05/05
39460 2/17/2005 06421. ALL STAR FIRE EQUIPMENT, INC. 93153
39461 2/17/2005 00152 ARAMARK UNIFORM SERVICES 586-3865167
586-3865169
586-386517
586-3865170
586-3865173
586-38665168
586-3878186
586-3878187
001-2102-4201
Turnout Boots
001-2201-5402
MATS & SHOP
715-4206-4309
MATS & SHOP
001-2201-4309
MATS & SHOP
001-4204-4309
MATS & SHOP
001-2101-4309
MATS & SHOP
001-4204-4309
MATS & SHOP
001-3104-4309
MATS & SHOP
715-4206-4309
MATS & SHOP
001-3104-4309
TOWEL SERVICES/1/05
TOWEL SERVICES/1/05
TOWEL SERVICES/1/05
TOWEL SERVICES/1/05
TOWEL SERVICES/1/05
TOWEL SERVICES/1/05
TOWEL SERVICES/1/05
TOWEL SERVICES/1/05
25.00
25.00
197.05
425.15
622.20
3,414.11
Total : 3,414.11
Total :
1
2b
99.59
99.59
40.56
46.45
62.80
56.80
74.68
69.85
40.56
68.09
vchlist Check Register Page: 2
02/17/2005 3:10:45PM CITY OF HERMOSA BEACH
Bank code : boa
Voucher
Date Vendor
Invoice
Description/Account Amount
39461 2/17/2005 00152 ARAMARK UNIFORM SERVICES (Continued)
586-3878188 MATS & SHOP TOWEL SERVICES/1/05
001-2201-4309 46.45
5863878189 MATS & SHOP TOWEL SERVICES/1/05
S 001-2101-4309 56.80
586-3878190 MATS & SHOP TOWEL SERVICES/1/05
001-4204-4309 62.80
5863878192 MATS & SHOP TOWEL SERVICES/1/05
001-4204-4309 74.68
Total : 700.52
39462 2/17/2005 09836 BAIERSKI, MARGUERITE L. 4601-04064 Instructor Payment/#9285,9288 & 9289
001-4601-4221 2,205.00
Total : 2,205.00
39463 2/17/2005 08482 BOUND TREE MEDICAL,LLC 50027769 Medical Supplies/12/04
001-2201-4309 70.22
50055917 Medical Supplies/2/05
001-2101-4309 194.71
9019086 Medical Supplies/12/04
001-2201-4309 273.34
Total : 538.27
09464 2/17/2005 00262 CALIFORNIA MARKING DEVICE 52662 3 Stamps Made/City Clerks Office/2/05
001-1121-4305 33.29
Total : 33.29
39465 2/17/2005 12230 CALIFORNIA OVERNIGHT 4631351 Express Mail/1/05
705-1209-4305 15.44
Total : 15.44
'39466 2/17/2005 00016 CALIFORNIA WATER SERVICE 4286211111 Water Billing/Jan 05
105-2601-4303 1,435.16
001-6101-4303 4,792.07
001-4204-4303 624.39
109-3304-4303 84.54
Page: 2
a
vchlist Check Register Page: 3
02/17/2005 3:10:45PM CITY OF HERMOSA BEACH
Bank code : boa
Voucher Date Vendor
Invoice
Description/Account Amount
39466 2/17/2005 00016 CALIFORNIA WATER SERVICE (Continued) Total : 6,936.16
39467 2/17/2005 10838 CANON BUSINESS SOLUTIONS 1406269 Toner Cartridges for Fax Machine/2/05
001-1208-4305 194.85
3060654 Copier Maintenance/Feb 04
715-1208-4201 455.10
Total : 649.95
.468 2/17/2005 00634 CHEVRON AND TEXACO CARD SEF 7898192088502 Gas Card Purchases/Jan 05
715-2101-4310 306.03
Total : 306.03
39469 2/17/2005 13079 CLARION HOTEL MANSION INN 918-919 Lodging/Darryl Kim/3/10-3/11/05
001-4601-4317 191.16
919 Lodging/Sherril Colcord/3/10-3/11/05
001-4601-4317 191.16
Total : 382.32
39470 2/17/2005 08730 COMMUNICATIONS CENTER 50308 Repair Laser Gun/2/05
001-2101-4309 234.59
Total : 234.59
39471 2/17/2005 09614 CONTINENTAL MAPPING SERVICE 20405 300' Noticing
001-4101-4201 4,117.00
Total : 4,117.00
0172 2/17/2005 12514 CPPA 3302-16808 2005 Membership Dues/E. Jackson
110-3302-4315 100.00
Total : 100.00
39473 2/17/2005 03674 • CPS RTN06059 Returned Testing Materials
001-1203-4201 -35.00
SOP14528 Testing Materials/Clerical
001-1203-4201 803.00
SOP14618 Testing Materials/Admin Assistant/2/05
001-1203-4201 709.50
Total : 1,477.50
Page: 3
3
vchlist Check Register Page: 4
02/17/2005 3:10:45PM CITY OF HERMOSA BEACH
Bank code : boa
Voucher
Date Vendor
Invoice
Description/Account Amount
39474 2/17/2005 12994 CRAWFORD CYLCE AND MARINE 1-330 RECHARGEABLE 2 -WAY RADIOS & BATTERY
001-4601-5401 193.41
Total : 193.41
80.00
Total : 80.00
198.33
Total : 198.33
171.16
Total : 171.16
334.55
Total : 334.55
• 39479 2/17/2005 11449 DEWEY PEST CONTROL 2273982 PEST CONTROL SERVICES
001-4204-4201 440.00
Total : 440.00
11,9480 2/17/2005 10909 DIVERSIFIED RISK INSURANCE 4601-04059 Tulip Insurance/Jan 05
001-3897 312.11
Total : 312.11
1,600.00
Total : 1,600.00
540.25
Total : 540.25
9475 2/17/2005 02823 CRAWFORD, JAMES 2201-16773
39476 2/17/2005 0.6100 . DATA VAULT 503-62940
39477 2/17/2005 11398 DEBILIO DISTRIBUTORS,INC 172028
39478 2/17/2005 00154 DEPARTMENT OF ANIMAL CARE & Jan 2005
Reimbursement/Parking/1 /31-2/04/05
001-2201-4317
Off Site Storage/March 04
715-1206-4201
Prisoner's Meals/2/05
001-2101-4306
Shelter Services/Jan 2005
110-3302-4251
39481 2/17/2005 12718 DRORBAUGH, DAVE 1141-16778 Work Guarantee Deposit Refund/5175
001-2110
39482 2/17/2005 00181 EASY READER HC04029-HC05001 Legal Ads/Jan 05
001-1121-4323
39483 2/17/2005 07585 EMPIRE CLEANING SUPPLIES 307256 CLEANING SUPPLIES
001-3104-4309 112.54
Page: 4
1-{
vchlist Check Register Page: 5
02/17/2005 3:10:45PM CITY OF HERMOSA BEACH
Bank code : boa
Voucher
Date Vendor
Invoice
Description/Account Amount
39483 2/17/2005 07585 EMPIRE CLEANING SUPPLIES (Continued)
39484 2/17/2005 13075 ESRI 91064459
9485 2/17/2005 09531 FIRSTLINE, LLC 10854
39486 2/17/2005 08652 GAROFANO, MICHAEL 2201-16789
39487 2/17/2005 11379 GREBBIEN, BRIAN 2201-16772
39488 2/17/2005 13073 HANAOKA, LEI 1141-16779
39489 2/17/2005 13074 HAUHE, MARK S. & JAN L. 1141-16780
Total : 112.54
Annual ESRI Software Maint
715-1206-4201 416.50
Total : 416.50
Medical Gloves/2/05
001-2201-4309 152.83
Total : 152.83
Reimbursement/Parking Fees/1/21-2/4/05
001-2201-4317 80.00
Total : 80.00
Mileage Reimbursement/11/1-11/05/04
001-2201-4317 195.97
Total : 195.97
Work Guarantee Refund/# 4607
001-2110 1,600.00
Total : 1,600.00
Work Guarantee Deposit Refund/4328
001-2110
Total :
1,600.00
1,600.00
0490 2/17/2005 04108 HAZELRIGG RISK MGMT SERV, INC 02/07/05 Worker's Comp Claims/2/04/05
705-1217-4324 6,947.56
02142005 Worker's Comp Claims/2/11/05
705-1217-4324 9,045.25
Total : 15,992.81
39491 2/17/2005 03131 HDL COREN & CONE 0009754 -IN PROPERTY TAX AUDIT SERVICES 3RD QTR
39492 2/17/2005 00065 . HERMOSA BEACH CAR WASH, ZIPI Jan 05
001-1202-4201
City Car Washes/Jan 05
1,250.00
Total : 1,250.00
Page: 5
5
vchlist
02/17/2005 3:10:45PM
Check Register
CITY OF HERMOSA BEACH
Page: 6
Bank code : boa
Voucher
Date Vendor
Invoice
Description/Account
Amount
39492 2/17/2005 00065 HERMOSA BEACH CAR WASH, ZIP! (Continued)
•
39493 2/17/2005 10799 HILLER, JOSEPH & CAROL 1141-16777
39494 2/17/2005 02864 HYATT REGENCY/SACRAMENTO 921
• 39495 2/17/2005 09657 INFOLINK SCREENING SERVICES 146568-B
152271-B
39496 2/17/2005 13046 INTERNAL AFFAIRS CONNECTION; 01HBFD05
11039497 2/17/2005 05356 JOHN L. HUNTER & ASSOC. HBBCR0105
39498 2/17/2005 12162 JOL DESIGN
39499 2/17/2005 00843 L.A. COUNTY METROPOLITAN
HB000105
7221
2050459
715-2101-4311
715-4201-4311
715-3302-4311
Work Guarantee Refund/5478
001-2110
Lodging/Lisa Lynn/3/9/05-3/12/05
001-4601-4317
BILLING ADJUSTMENT/NOV 04
001-1203-4201
Billing Adjustment/Background Check/Dec
001-1203-4201
Background Investigation/1/2005
001-1203-4201
Total :
Total :
Total :
Total :
Total :
ADMIN BEVERAGE CONTAINER RECYCLING/1
150-3102-4201
ADMIN/USED OIL PROGRAM/1/05
160-3105-4201
SOFTBALL T-SHIRTS & SET UP FEE
001-4601-4308
Bus Pass Sales/Feb 05
145-3403-4251
Total :
Total :
Total :
246.90
4.95
4.95
256.80
1,600.00
1,600.00
484.98
484.98
2.00
2.00
4.00
300.00
300.00
1,268.00
298.00
1,566.00
115.83
115.83
272.00
272.00
Page: 6
vchlist Check Register Page: 7
02/17/2005 3:10:45PM CITY OF HERMOSA BEACH
Bank code : boa
Voucher
Date Vendor
Invoice
Description/Account Amount
39500 2/17/2005 00842 LEAGUE OF CALIFORNIA CITIES 924 Registration/Rick Morgan/3/30-4/01/05
001-4202-4317 425.00
Total : 425.00
39501 2/17/2005 11452 •LEHNER/MARTIN,INC 913238 Helium Tank Refill/Jan 05
001-4601-4308 12.80
Total : 12.80
02 2/17/2005 08445 LITTLE CO OF MARY HOSPITAL Q015000881 Blood Alcohol Draw/1/05
001-2101-4201 35.00
Q015020113 Blood Alcohol Draw/1/05
001-2101-4201 35.00
Q015048506 Blood Alcohol Draw/1/05
001-2101-4201 35.00
Q015083743 Blood Alcohol Draw/1/05
001-2101-4201 35.00
Q015086327 Prisoner Medical/1/05
001-2101-4201 657.00
Total : 797.00
39503 2/17/2005 12599 LOCKLEAR, DEREK BRENT 4601-04062 Instructor Payment/9113-9115 & 9123-24
001-4601-4221 931.00
Total : 931.00
39504 2/17/2005 07060 MARKS, AARON 2201-16776 Reimburse Mileage/Parking/11/29-12/3
4111 001-2201-4317 192.36
Total : 192.36
400.00
Total : 400.00
39506 2/17/2005 01911 MEDICAL INSTITUTE 505685 First Aid/R Rollins/11/30/04
39505 2/17/2005 12167 MARSH RISK & INSURANCE SERVI( 419338
Public Official Bond/J. Workman
705-1210-4201
001-1203-4320 215.00
Total : 215.00
39507 2/17/2005 07151 MELVYN GREEN & ASSOCIATES, IF 12189 Shoring Observation/357 30Th Street
Page: 7
7
vchiist Check Register Page: 8
02/17/2005 3:10:45PM CITY OF HERMOSA BEACH
Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
39507 2/17/2005 07151 MELVYN GREEN & ASSOCIATES, IN (Continued)
001-4201-4201 395.00
Total : 395.00
9508 2/17/2005 13071 MONSTER TRAK 1904980 Employment Ad/Camp Counselor
001-1203-4201 420.00
Total : 420.00
39509 2/17/2005 07634 MUSIC ROOM PRODUCTIONS HB021005 Video Review & Prints/2/05
001-2101-4305 97.04
Total : 97.04
39510 2/17/2005 10098 NEXTEL COMMUNICATIONS 269424317-038 Cell Phone Usage/January 05
001-2101-4304 1,030.30
551834312-038 Cell Phone Usage/Jan 05
001-4601-4304 179.05
Total : 1,209.35
39511 2/17/2005 12156 OFFICE DEPOT 275311971-001 Office Supplies/2/05
001-2101-4305 9.77
Total : 9.77
.39512 2/17/2005 12795 OFFICE TEAM 12725050 Temp Services/1/31-2/03/05
001-4601-4201 816.00
Total : 816.00
39513 2/17/2005 00093 • OLYMPIC AUTO CENTER 11526 Door Hinges Replaced/2/05
715-2101-4311 168.94
Total : 168.94
39514 2/17/2005 03417 ORIENTAL TRADING CO. 59764084-01 PROGRAM SUPPLIES/SPRING EGG HUNT
001-4601-4308 117.25
Total : 117.25
39515 2/17/2005 03910 PORTERS ALIGNMENT & BRAKE SE 13286 Front End Alignment/HB# 8 /2/05
715-2101-4311 50.00
Total : 50.00
Page: 8
vchlist Check Register Page: 9
02/17/2005 3:10:45PM CITY OF HERMOSA BEACH
Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
39516 2/17/2005 08202 POWERS, DARRYL 2201-16786 Reimburse Mileage/1/31-2/2/05
001-2201-4317 181.57
Total : 181.57
39517 2/17/2005 09525 PREMIERE LIGHTING & PRODUCTII 0012755 -IN LIGHTING TECH HEADSET & BELTPACK
001-4601-5401 880.65
Total : 880.65
99518 2/17/2005 01429 RADIO SHACK CORPORATION 415596 Cable Purchase/12/04
001-2101-4305 37.88
415647 Returned Merchandise/12/04
001-2201-4305 -58.61
417911 Rechargable Batteries/1/05
001-2201-4309 43.28
Total : 22.55
39519 2/17/2005 07158 REPUBLIC ELECTRIC 2552 Traffic Signal Maint/Jan 05
001-3104-4201 1,046.09
Total : 1,046.09
39520 2/17/2005 13051 ROBERT, SCOTT 4601-04061 Instructor Payment/9241
001-4601-4221 91.00
Total : 91.00
39521 2/17/2005 08737 RUHS 1201-16788 2005 Grad Night Donation
411) 001-1101-4319 1,000.00
Total : 1,000.00
39522 2/17/2005 12924 SAPHONY 01/2005 Web Maint/1/3/05-1/31/05
715-1206-4201 778.50
Total : 778.50
39523 2/17/2005 13072 SAUNDERS, SHARON 1141-16784 Refund Overpayment/Bayview
309-3940 207.65
Total : 207.65
39524 2/17/2005 00321 SBC 248 134-9454 Computer Hook-ups/Feb 05
001-2101-4304 10.62
Page: 9
vchlist Check Register Page: 10
02/17/2005 3:10:45PM CITY OF HERMOSA BEACH
Bank code : boa
Voucher
Date Vendor
Invoice
Description/Account Amount
39524 2/17/2005 00321 SBC
(Continued)
Total : 10.62
39525 2/17/2005 07518 SELTZER & ASSOC., JULES 82736 FIRE DEPT. OFFICE FURNITURE
180-2202-5402 15,968.81
• 180-2202-5402 -946.53
Total : 15,022.28
39526 2/17/2005 06211 SMITH OILWELL SERVICES 02/01/05 Oil Well Maint/Jan 05
• 001-1101-4201 200.00
Total : 200.00
39527 2/17/2005 09737 . SOLYMOSI, MARIE 516658 Bee Removal/2/05
110-3302-4201 85.00
Total : 85.00
39528 2/17/2005 09955 SOUTH BAY PIPELINE 1141-16781 Work Guarantee Deposit Refund/5742
001-2110 1,600.00
Total : 1,600.00
39529 2/17/2005 08353 SOUTH BAY TRAINING OFFICERS 1-300 Registration/J Crawford/4/25-27/05
001-2201-4317 100.00
Total : 100.00
.9530 2/17/2005 00159 SOUTHERN CALIFORNIA EDISON C 2-00-989-6911 ELECTRIC BILLING/JAN 05
105-2601-4303 253.65
2-01-836-7458 ELECTRIC BILLING/JAN 05
105-2601-4303 12.80
2-02-2740542 ELECTRIC BILLING/JAN 05
001-6101-4303 14.50
2-09-076-5850 ELECTRIC BILLING/JAN 05
105-2601-4303 136.82
2-10-947-9824 ELECTRIC BILLING/JAN 05
105-2601-4303 134.85
2-19-024-1604 ELECTRIC BILLING/JAN 05
001-6101-4303 230.23
2-20-128-4825 ELECTRIC BILLING/JAN 05
109-3304-4303 1,857.14
Page: 10
�O
vchlist
Check Register Page: 11
02/17/2005 3:10:45PM CITY OF HERMOSA BEACH
Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
39530 2/17/2005 00159 SOUTHERN CALIFORNIA EDISON C (Continued)
2-20-984-6179 ELECTRIC BILLING/JAN 05
105-2601-4303 27.98
2-21-400-7684 ELECTRIC BILLING/JAN 05
105-2601-4303 25.79
2-22-267-0663 ELECTRIC BILLING/JAN 05
• 109-3304-4303 74.03
2-26-686-5930 ELECTRIC BILLING/JAN 05
105-2601-4303 1,044.19
Total : 3,811.98
• 39531 2/17/2005 12930 .SPANGLER, DANIELE
4601-04063 Instructor Payment/9363
001-4601-4221 973.00
Total : 973.00
39532 2/17/2005 00146 SPARKLETTS 1401664-61 Drinking Water/Dispenser Rent/2/05
001-4601-4305 62.69
Total : 62.69
39533 2/17/2005 10347 STANDARD REGISTER 5059079 Encoding Tapes
001-1141-4305 65.84
5064627 MICR Ribbons & Ink Cartridges
001-1141-4305 241.98
Total : 307.82
11034 2/17/2005 06409 SULLY -MILLER CONTRACTING CO. 62016 Asphalt Purchase/1/05
001-3104-4309 130.44
Total : 130.44
39535 2/17/2005 13018 THT FLOORING 210-2 Balance Due/Fire Station Floor
180-8610-4201 4,375.01
Total : 4,375.01
39536 2/17/2005 00124 TODD PIPE & SUPPLY S2572338.001 Plumbing Supplies/2/05
001-4204-4309 22.81
S2573793.001 Plumbing Repair Supplies/2/05
001-4204-4309 480.75
Page: 11
11
vchlist Check Register Page: 12
02/17/2005 3:10:45PM CITY OF HERMOSA BEACH
Bank code : boa
Voucher
Date Vendor
Invoice
Description/Account Amount
39536 2/17/2005 00124 TODD PIPE & SUPPLY (Continued) Total : 503.56
39537 2/17/2005 11035 TRUGREEN LANDCARE 2454131409 LANDSCAPE MAINTENANCE/JAN 05
001-6101-4201 14,465.67
• 105-2601-4201 675.00
109-3301-4201 250.00
2454131410 LANDSCAPE MAINTENANCE
105-2601-4201 2,500.00
109-3301-4201 900.00
2454139587 LANDSCAPE MAINTENANCE/JAN 05
001-6101-4201 - 560.00
Total : 19,350.67
` 39538 2/17/2005 11209 • UC REGENTS 05020106 CONTINUING EDUCATION/FEB 2005
001-2201-4201 1, 736.44
Total : 1,736.44
39539 2/17/2005 08207 UNDERGROUND SERVICE ALERT 2005010300 Underground Service Alert/2/05
160-3102-4201 44.80
Total : 44.80
39540 2/17/2005 00870 URBAN LAND INSTITUTE 20159 Membership Renewal/S. Blumenfeld
001-4101-4315 190.00
• Total : 190.00
• 39541 2/17/2005 00015 . VERIZON CALIFORNIA 310 372-6373 Fax Line/Personne1.2/7-3/7/05
001-1203-4304 31.91
310 406-2421 Phone Charges/2/1-3/1/05
001-2101-4304 38.51
Page: 12
1a
vchlist
Check Register Page: 13
02/17/2005 3:10:45PM CITY OF HERMOSA BEACH
Bank code : boa
Voucher
Date Vendor
Invoice
Description/Account Amount
39541 2/17/2005 00015 VERIZON CALIFORNIA (Continued)
318-0200 Phone Charges/01/28-2/28/05
001-1121-4304 3.34
001-1132-4304 1.68
001-1141-4304 13.34
001-1201-4304 14.18
001-1202-4304 32.53
001-1203-4304 20.85
001-1208-4304 1.67
001-2101-4304 252.70
001-2201-4304 106.76
001-4101-4304 15.01
001-4202-4304 168.47
001-4601-4304 95.91
110-1204-4304 16.68
110-3302-4304 45.04
715-1206-4304 21.68
001.-4201-4304 24.19
Total : 904.45
39542 2/17/2005 00135 XEROX CORPORATION 007888504 Copier Maint/January 05
715-2101-4201
•
86 Vouchers for bank code : boa
86 Vouchers in this report
Total :
Bank total :
Total vouchers :
160.58
160.58
111,760.90
111,760.90
Page: 13
13
vchlist Check Register Page: 1
02/17/2005 7:39:31AM CITY OF HERMOSA BEACH
Bank code : boa
Voucher
Date Vendor
Invoice
Description/Account Amount
• 39456 2/17/2005 00243 HERMOSA BEACH PAYROLL ACCO 02152005 Payroll/2-1 to 2-15-05
001-1103
105-1103
109-1103
110-1103
117-1103
122-1103
145-1103
152-1103
156-1103
160-1103
170-1103
301-1103
705-1103
715-1103
333,467.96
7,506.13
1,438.85
37,999.70
891.35
1,083.39
1,483.34
19.91
2,885.17
11,834.19
3,119.86
3,405.04
3,452.75
7,468.79
Total : 416,056.43
1 Vouchers for bank code : boa Bank total : 416,056.43
1 Vouchers in this report Total vouchers : 416,056.43
Page: 1
I'1
vchlist Check Register Page: 1
02/2412005 1:59:58PM CITY OF HERMOSA BEACH
Bank code : boa
Voucher
Date Vendor
Invoice
Description/Account Amount
39543 2/24/2005 12396 ADELPHIA
8211178990000673 Air Traffic Monitoring/2/19-3/18/05
715-1206-4201 136.80
Total : 136.80
39544 • 2/24/2005 11437 ADMINISTRATIVE SERVICES CO -OI 178797 TAXI VOUCHER PROGRAM/DEC 04
• 145-3404-4201 3,425.90
Total : 3,425.90
39545 2/24/2005 02487 ARCH WIRELESS A7896291 B Pager Services/Jan 05
001-4601-4201 10.92
001-4202-4201 3.49
715-1206-4201 6.25
Total : 20.66
39546 2/24/2005 10065 BIG BEAR MOUNTAIN 4601-04065 Big Bear Mountain Excursion/2/26/05
001-4601-4201 1,761.00
Total : 1,761.00
39547 2/24/2005 13086 BILOTTI, SHANNON NICOLE 1204-16809 Citation Refund/1105006459
110-3302 10.00
Total : 10.00
39548 2/24/2005 11518 BOTHE, DENISE 02/14/05 Planning Commission Secretary/1/18/05
001-4101-4201 684.00
• Total : 684.00
39549 2/24/2005 10499 CDF/STATE FIRE TRAINING 2201-16806 Application Fee/A Marks
001-2201-4317 55.00
Total : 55.00
39550 2/24/2005 09614 CONTINENTAL MAPPING SERVICE 21005 CITY COUNCIL RECONSIDERATION NOTICES
001-4101-4102 499.00
Total : 499.00
39551 2/24/2005 07809 CORPORATE EXPRESS 58613190 OFFICE SUPPLIES/2/05
001-1208-4305 86.75
Page: 1
15
vchlist Check Register Page: 2
02/2412005 1:59:58PM CITY OF HERMOSA BEACH
Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
39551 2/24/2005 07809 CORPORATE EXPRESS (Continued) Total : 86.75
39552 2/24/2005 12514 CPPA 1204-16824 2005 Membership Dues/M. Hall
110-1204-4315 100.00
Total : 100.00
39553 2/24/2005 04689 DATA TICKET, INC. 11154 DMV Records Retrieval/1/05
110-1204-4201 296.03
Total : 296.03
39554 2/24/2005 00364 DEPARTMENT OF JUSTICE 507133 Pre Employment Fingerprinting/1/2005
001-1203-4201 352.00
Total : 352.00
39555 2/24/2005 00147 DEVELOPMENT, THE 152251 Film Processing/2/05
001-2101-4306 21.20
Total : 21.20
39556 2/24/2005 11604 DIGITAL COMBUSTION,INC. 3165 FIRE TRAINING CD
001-2201-4317 215.42
Total : 215.42
39557 2/24/2005 12474 EXTREAM SAFETY 00034539 POWDER FREE GLOVES
4110
001-2101-4306 305.81
Total : 305.81
39558 2/24/2005 10668 EXXON MOBIL FLEET/GECC, ACCT 6769077 Gas Card Purchases/1/10-2/9/05
715-2101-4310 3,377.72
715-2201-4310 337.65
715-4201-4310 90.32
715-4202-4310 108.18
715-6101-4310 145.77
715-3302-4310 432.60
715-3104-4310 286.29
715-4601-4310 122.97
715-2601-4310 142.81
715-3102-4310 140.13
001-1250 27.07
Page: 2
I(o
vchlist Check Register Page: 3
02/24/2005 1:59:58PM CITY OF HERMOSA BEACH
Bank code : boa
Voucher Date Vendor • Invoice Description/Account Amount
39558 2/24/2005 10668 EXXON MOBIL FLEET/GECC, ACCT inued) Total : 5,211.51
39559 2/24/2005 08422 FIRE INFORMATION SUPPORT SEF 490 Record Management Support/2/05
001-2201-4201 425.00
Total : 425.00
39560 2/24/2005 08652 GAROFANO, MICHAEL 2201-16815 Reimbursement/Class Fees
• 001-2201-4317 44.00
Total : 44.00
39561 2/24/2005 05125 GHASSEMI PETTY CASH, MARIA 1141-16838 Petty Cash Replenishment/1/26-2/23/05
001-1101-4305 6.20
001-1141-4317 60.00
001-1201-4317 25.00
001-1202-4317 3.75
001-2101-4305 30.85
001-2201-4317 5.00
001-2201-5402 20.00
001-4201-4305 32.95
001-4202-4304 118.65
001-4202-4317 10.00
001-4601-4305 154.10
001-4601-4308 172.16
110-3302-4305 22.69
001-2201-4305 58.55
• Total : 719.90
39562 2/24/2005 13084 GIOVANNETTI, LOUIS 104374 Class Refund/#9703
001-2111 450.00
Total : 450.00
39563 2/24/2005 12773 HARRIS, CHERI L. 4601-04066 Minutes & Transcription Service/2/01/05
001-4601-4305 223.52
Total : 223.52
39564 2/24/2005 06518 HAYER CONSULTANTS, INC. 2331 Plan Checks/2/05
001-4201-4201 16,743.06
Page: 3
Ii
vchlist Check Register Page: 4
02/24/2005 1:59:58PM CITY OF HERMOSA BEACH
Bank code : boa
Voucher Date Vendor
Invoice
Description/Account Amount
39564 2/24/2005 06518 HAYER CONSULTANTS, INC. (Continued)
39565 2/24/2005 04108 HAZELRIGG RISK MGMT SERV, INC 02/22/05
Worker's Comp Claims/2/18/05
705-1217-4324
•39566 2/24/2005 00322 HERMOSA ANIMAL HOSPITAL 116 EMERGENCY VET SERVICES/2/05
110-3302-4201
Total : 16,743.06
8,426.48
Total : 8,426.48
35.00
Total : 35.00
39567 2/24/2005 02458 INGLEWOOD WHOLESALE ELECTF 200618-00 Electrical Supplies/2/05
105-2601-4309 21.73
001-2021 0.41
001-2022 -0.41
200937-00 Electrical Supplies/2/05
105-2601-4309 382.50
001-2021 7.20
001-2022 -7.20
Total : 404.23
39568 2/24/2005 10496 KONICA MINOLTA BUSINESS 203262023
Copier Usage/Jan 05
715-4601-4201. 92.05
715-1208-4201 205.73
715-2201-4201 71.86
715-3302-4201 15.36
Total : 385.00
39569 2/24/2005 00850 L.N. CURTIS 1071293-00 HOSES FOR HURST RESCUE TOOL
001-2201-5401 924.39
Total : 924.39
39570 2/24/2005 10677 LAWRENCE ASSOCIATES Jan 05 Staff Augmentation/Jan 05
140-4707-4201 629.00
117-5301-4201 1,385.50
Total : 2,014.50
39571 2/24/2005 13082 LEAL PLUMBING, KEN 1 FIRE STATION SHOWER RENOVATION
180-8610-4201 2,600.00
•
Is
Page: 4
vchlist Check Register Page: 5
02/24/2005 1:59:58PM CITY OF HERMOSA BEACH
Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
39571 2/24/2005 13082 LEAL PLUMBING, KEN (Continued) Total : 2,600.00
39572 2/24/2005 00167 • LEARNED LUMBER B939898 Building Supplies/2/05
001-4204-4309 35.97
B939913 Building Supplies/2/05
001-3104-4309 13.54
Total : 49.51
9573 2/24/2005 10932 LEXIS NEXIS, MATTHEW BENDER f 00360325 2005 Ca Fire Laws Publication
001-2201-4305 43.78
Total : 43.78
39574 2/24/2005 08445 LITTLE CO OF MARY HOSPITAL Q014303821-0143916 Medical Sexual Assaults/8/04
001-2101-4201 960.00
Total : 960.00
39575 2/24/2005 09471 MCCOY, SONIA 1202-16801 2004 Assessment Rebate
105-3105 24.61
Total : 24.61
39576 2/24/2005 08178 MCDONALD, DOROTHY 1202-16802 2004 Assessment Rebate
105-3105 24.61
Total : 24.61
39577 2/24/2005 12568 MOMENI , PH.D., DAVID CIP02-108-#1 INSPECTION SERVICES 2ND ST./JAN 05
0 301-8108-4201 1, 040.00
Total : 1,040.00
39578 2/24/2005 07827 MUTUAL PROPANE 081313 Propane Purchase/2/05
715-3302-4310 513.69
Total : 513.69
39579 2/24/2005 13080 NGO, CHRISTINE 4187-009-065 Refund/Overpayment Bayview Assessment
309-3940 439.44
Total : 439.44
39580 2/24/2005 12795 OFFICE TEAM 12764871 Temp Services/02/07-2/10/05
001-4601-4201 816.00
Page: 5
19
vchlist
Check Register Page: 6
02/24/2005 1:59:58PM CITY OF HERMOSA BEACH
Bank code : boa
Voucher
Date Vendor
Invoice
Description/Account Amount
39580 2/24/2005 12795 OFFICE TEAM (Continued) Total : 816.00
39581 2/24/2005 00093 OLYMPIC AUTO CENTER 11530 Auto Door Hinges Repaired/2/05
715-2101-4311 45.00
11531 Auto Body Repairs/2/05
715-2101-4311 168.94
39582 2/24/2005 06352 PELICAN PRODUCTS
2201-16820 Arson Investigation Camera Case
001-2201-5401
39583 2/24/2005 11539 PROSUM TECHNOLOGY SERVICES 13470
IT Support/Jan 05
715-1206-4201
39584 2/24/2005 03946 QUINN SHEPHERD MACHINERY CC 136673 Caterpillar Rental/1/29-2/27/05
160-3102-4201
39585 2/24/2005 08837 REDONDO BEACH, CITY OF 93188 Gas Purchases/Dec 04
Total : 213.94
118.83
Total : 118.83
3,250.00
Total : 3,250.00
6,514.49
Total : 6,514.49
715-2201-4310 435.41
715-3302-4310 29.88
715-4204-4310 28.89
715-4201-4310 39.55
110-3302-4309 235.00
93196 TMDL IMPLEMENTATION
160-3102-4201 18,683.93
93228 Gas Usage/Nov 04
715-2201-4310 443.89
715-3302-4310 38.19
715-4204-4310 19.38
715-4201-4310 45.36
Total : 19,999.48
39586 2/24/2005 05379 RICHARDS, WATSON & GERSHON 137578 Legal Re: Ca Compact Cities/12/04
001-1131-4201 19.50
Page: 6
ao
vchlist Check Register Page: 7
02/2412005 1:59:58PM CITY OF HERMOSA BEACH
Bank code : boa
Voucher
• Date Vendor
Invoice
Description/Account Amount
39586 2/24/2005 05379 RICHARDS, WATSON & GERSHON (Continued)
39587 2/24/2005 06469 ROHRBACH, DANIEL 104373 & 104372 Class Refund/#9703
001-2111
.88 2/24/2005 09870 RYDIN DECAL 192215 REFLECTIVE TAXI DECALS
110-3302-4305
Total : 19.50
429.00
Total : 429.00
365.06
Total : 365.06
39589 2/24/2005 03353 S.B.C.U. VISA 3000 Airfare/R. Tingley/Reno/4/17/05
001-2201-4317. 146.89
3001 AIR FARE/R. MORGAN/LEAGUE OF CA CITIES
001-4202-4317 278.40
3066 AIR FAREN. JACKSON/APWA/4/05
001-4202-4317 160.90
3509 Management Retreat Deposit
001-1203-4317 735.00
3640 Lodging/Crawford/1/30-2/03/05
001-2201-4317 2,058.66
3695 Lodging/D. Powers/1/30-2/01/05
001-2201-4317 359.85
5065 Rechargeable Batteries
001-2201-4309 64.93
7011 Refund of Hotel Class Cancelled/A Marks
001-2201-4317 -41.39
7399 Interpreting Service/1/18/05
001-1203-4201 177.00
8398 Registration/Powers
001-2201-4317 255.00
Total : 4,195.24
39590 2/24/2005 12112 SCMAF 1657 2005 Membership Dues/Darryl Kim
001-4601-4315 50.00
Total : 50.00
39591 2/24/2005 09656 SHRED IT CALIFORNIA 333386303 Shredding Services/Feb 05
Page: 7
vchlist Check Register Page: 8
02/24/2005 1:59:58PM CITY OF HERMOSA BEACH
Bank code : boa
Voucher
Date Vendor
Invoice
Description/Account Amount
39591 2/24/2005 09656 SHRED IT CALIFORNIA (Continued)
001-2101-4201 95.00
Total : 95.00
.9592 2/24/2005 11831 SIR SPEEDY 11135 Specs Copied/CIPs/2/05
001-4202-4201 329.12
Total : 329.12
39593 2/24/2005 13085 SMITH, MINDY 104344 Class Refund/#9250
001-2111 40.00
Total : 40.00
39594 2/24/2005 02250 SO. CAL SHARPSHOOTER, INC. 1116 QUARTERLY QUALS & MONTHLY SHOOTS
001-2101-4201 43.30
1118 QUARTERLY QUALS & MONTHLY SHOOTS
001-2101-4201 211.08
5483 QUARTERLY QUALS & MONTHLY SHOOTS
001-2101-4201 491.99
5484 QUARTERLY QUALS & MONTHLY SHOOTS
001-2101-4201 576.43
5485 QUARTERLY QUALS & MONTHLY SHOOTS
001-2101-4201 353.43
' 5487 QUARTERLY QUALS & MONTHLY SHOOTS
001-2101-4201 178.61
5488 QUARTERLY QUALS & MONTHLY SHOOTS
001-2101-4201 191.60
5489 QUARTERLY QUALS & MONTHLY SHOOTS
001-2101-4201 41.13
5490 Monthly Shoots/Aug 04
001-2101-4201 130.98
5491 QUARTERLY QUALS & MONTHLY SHOOTS
001-2101-4201 195.93
5492 QUARTERLY QUALS & MONTHLY SHOOTS
001-2101-4201 83.35
5505 QUARTERLY QUALS & MONTHLY SHOOTS
001-2101-4201 348.57
Page: 8
aZ
vchlist Check Register Page: 9
02/24/2005 1:59:58PM
CITY OF HERMOSA BEACH
Bank code : boa
Voucher
Date Vendor
Invoice
Description/Account
Amount
39594 2/24/2005 02250 SO. CAL SHARPSHOOTER, INC. (Continued)
5509
•
39595 2/24/2005 07716 STEELE, ALEXANDER N.
39596 2/24/2005 10447 STERLING, CASS
39597 2/24/2005 13077 STREAMLIGHT
5536
5537
5542
1202-16797
1204-16805
669566
39598 2/24/2005 12349 TAUSSIG & ASSOCIATES, INC, DAV 4120306
39599 2/24/2005 06992 TOLLIVER, RALPH 1202-16803
39600 2/24/2005 08097 UNION BANK OF CALIFORNIA 129120
39601 2/24/2005 04768 UPTIME COMPUTER SERVICE 19024
QUARTERLY QUALS & MONTHLY SHOOTS
001-2101-4201
QUARTERLY QUALS & MONTHLY SHOOTS
001-2101-4201
QUARTERLY QUALS & MONTHLY SHOOTS
001-2101-4201
QUARTERLY QUALS & MONTHLY SHOOTS
001-2101-4201
2004 Assessment Rebate
105-3105
Refund Cash Key Deposit/#36318
110-2117
Flashlight Switch Replaced
001-2201-4309
ENGINEERING/BAYVIEW DRIVE/12/04
309-8104-4201
2004 Assessment Rebate
105-3105
Safekeeping Fees/Jan 05
001-1141-4201
Printer Maintenance/March 05
715-1206-4201
Total :
Total :
Total :
Total :
Total :
Total :
Total :
61.70
193.77
483.34
83.35
3,668.56
24.61
24.61
10.00
10.00
27.50
27.50
902.35
902.35
24.61
24.61
291.67
291.67
619.52
Page: 9
�3
vchlist Check Register Page: 10
02/24/2005 1:59:58PM CITY OF HERMOSA BEACH
Bank code : boa
Voucher
Date Vendor
Invoice
Description/Account Amount
39601 2/24/2005 04768 UPTIME COMPUTER SERVICE (Continued) Total : 619.52
39602 2/24/2005 01206 ZUMAR INDUSTRIES 0073603 Sign Post/2/05
001-3104-4309 722.03
• 0073743 Stop Sign Purchase/2/05
001-3104-4309 649.50
0073769 Flooded Signs And Hardware/2/05
001-3104-4309 438.95
Total : 1,810.48
60 Vouchers for bank code : boa Bank total : 93,486.76
60 Vouchers in this report Total vouchers : 93,486.76
•
"I hereby certify that the demands or clal�f� vered by the
checks listed on pages / to T inclusive,
of the check register for /7 — Dare accurate
funds are available for payment, and are in conformance to
the budget."
Date
Finance Director
Page: 10
ay
•
March 3, 2005
Honorable Mayor and Members
of the Hermosa Beach City Council
•
-sMs-
Regular Meeting of
March 8, 2005
TENTATIVE FUTURE AGENDA ITEMS
2c
MARCH 22, 2005
Presentation by 2004 Leadership Hermosa Class
Award of bid for purchase of surplus city property on 14th Street
Community Development Director
Recommendation to receive and file the action minutes of the Parks,
Recreation and Community Resources Advisory Commission
meeting of March 1, 2005.
Community Resources Director
Recommendation to receive and file the action minutes of the
Planning Commission meeting of March 15, 2005.
Community Development Director
Activity Reports for February 2005
All Departments
2c
APRIL 8, 2005
Trash Can Ordinance
City Manager
Recommendation to receive and file the action minutes of the Public
Works Commission meeting of March 16, 2005.
Public Works Director
2c
APRIL 26, 2005
Recommendation to receive and file the action minutes of the Parks,
Recreation and Community Resources Advisory Commission
meeting of April 5, 2005.
Community Resources Director
Recommendation to receive and file the action minutes of the
Planning Commission meeting of April 19, 2005.
Community Development Director
Activity Reports for March 2005
All Departments
2c
MAY 10, 2005
Recommendation to receive and file the action minutes of the Public
Works Commission meeting of April 20, 2005.
Public Works Director
2c
r
•
February 28, 2005
Honorable Mayor and Members For the City Council Meeting
of the City Council of March 8, 2005
ACCEPTANCE OF DONATIONS
Recommended Action:
It is recommended that the City Council accept donations received by the City to be
used as follows:
All City Computers
Ozzie & Gloria Cadena
Jack Nimitz
R=spectfully submitted:
Valerie Mohler
Accounting Supervisor
$250.00 WiFi Sponsor (monthly charge)
$280.00 To be used for Jazz Memorial
Plaques (deposited directly in Jazz
Memorial account)
$20.00 To be used for Jazz Memorial
Plaques (deposited directly in Jazz
Memorial account)
Concur:
Viki Copeland
Finance Director
Stephen Burrell
City Manager
2d
•
PUBLIC WORKS COMMISSION
MEETING OF WEDNESDAY, FEBRUARY 16, 2005
CITY HALL, COUNCIL CHAMBERS
1315 VALLEY DRIVE
7:00 P.M.
MINUTES
The meeting was called to order at 7:03 p.m.
1. Roll Call
Present: Commissioners DiVirgilio, Marinelli, Winnek
Also Present: Richard Morgan, Director of Public Works/City Engineer
Michael Flaherty, Public Works Superintendent
Rhea Punneo Administrative Assistant, Public Works Department
Absent: Commissioners Beste, Lombardo
2. Flag Salute
'Commissioner Winnek led the flag salute.
3. Approval of Minutes: December Meeting — Approved as amended.
4. Public Comment
None
5. Correspondence
None
6. Items for Commission Consideration
a. Request for Restricted Parking Spaces at 333 Pacific Coast Highway
Mr. Morgan presented this item, noting that the owners of the business at this location made the request.
He advised that no comments had been received in response to the hearing notice.
Public comments and commission discussion included the following:
• The owners of Hermosa Design Center would like a legal parking area for loading and unloading —
could be used by delivery trucks and customers since there is no parking on PCH between 3:00
and 7:00 p.m.
• Business owners feel real problem on PCH is there is no consistent enforcement of the 2 -hour
parking limit.
Mr. Morgan recommended reducing the number of green spaces in front of Triangle hardware
from threespaces to two spaces as was previously approved by the Commission and adding one
green space on the south side of 4th Street, just west of PCH.
2e
MOTION by Commissioner �Vinnek to approve placement of green png spots in this area at the
discretion of the Director. Seconded by Commissioner DiVirgilio.
AYES: DiVirgilio, Marinelli, Winnek
NAYS: None
ABSENT: Beste, Lombardo
ABSTAIN: None
b. Request for Handicapped Parking at 1521 Monterey Boulevard
Mr. Morgan presented the item, advising the Commission of the basic criteria of one handicapped
parking spot per block and noting that an additional spot wouldn't be installed without a hearing before
the Commission. At this time, while there is a request for a spot before the commission, it is also the time
for the annual review of the City's policy — have a more general discussion of the policy and possibly re-
think it.
Public comments regarding the specific request and corresponding discussion highlights are-. as
follows:
• Resident of 1521 Monterey Blvd., Marilyn Boussard, explained her request that a handicapped
spot be added to her block although another handicapped spot currently exists on this block.
• She explained that her original request for the spot was in April 2004 but she'd retracted her
request saying she hadn't wanted to be a "bad neighbor."
• Neighbors attending the meeting (two) adamantly opposed to the additional handicapped spot in
addition to questioning her disability. Also question veracity of other handicapped spot user's
disability. They presented list of signatures (eight total) opposed to additional spot.
• The commissioners present determined that they would stick to the current issue this evening and
discuss the policy once the full membership was in attendance.
• Vehicles parking at the blue curb spots must either have the hanging placard or a handicapped
symbol on the license plate. Parking Enforcement can be called to ticket violators.
• It was suggested that Ms. Boussard use the existing spot when not in use by other resident — any
vehicle with the proper identification may use these spots.
• Commissioners are not qualified to judge a person's physical health.
MOTION by Commissioner Winnek approving the handicapped spot in the vicinity of 1521 Monterey after
proper staff review pursuant to policy. Not seconded; motion died.
MOTION by Commissioner Marinelli to keep the status quo. Seconded by Commissioner DiVirgilio.
AYES: DiVirgilio, Marinelli
NAYS: Winnek
ABSENT: Beste, Lombardo
ABSTAIN: None
Motion carried.
Commissioner Winnek advised Ms. Boussard that her next step would be to appeal to the Commission's
• decision to the City Council.
Further discussion noted the following:
• Staff will continue to review these spaces on a two-year basis
• Notices to applicants should include information from the Municipal Code noting penalty and
revocation of their space. It is prudent to stick with one space per block.
PWC Meeting 2 2/16/05
c. Request to Restrict Pa'P1Cing on the South Side of the 700 Block o Pier Avenue
Mr. Morgan presented the item, noting the request is from the Community Resources Director, Lisa Lynn.
There is quite a bit of Tong -term parking in front of the Community Center.
Discussion highlighted the following:
• The Community Resources Director requested the six -hour limit.
• No one came forward to oppose the request.
• Vehicles being parked there may be from local businesses.
• Many vehicles to be sold are parked for extended periods of time.
MOTION by Commissioner Marinelli to approve the request for six hour parking; seconded by
Commissioner DiVirgilio.
AYES: DiVirgilio, Marinelli, Winnek
NAYS: None
ABSENT: Beste, Lombardo
ABSTAIN: None
7. Commissioners' Reports
Discussion of the signage sub -committee highlighted the following:
The sub -committee for signage lost a member and Commissioner Marinelli volunteered to join
Commissioner Winnek on the sub -committee. The project is still alive and could become much more so
if funding could be found for the new marquee. The new equipment could run as much as $200,000.
8. Public Works Department Reports
Reports will be received and filed.
9. Items Requested by Commissioners
10. Other Matters
Mr. Flaherty announced that Council had approved the manhole repair project, noting the development of
"City of Hermosa Beach" manhole covers with the City seal.
Council approved the project for the improvement of 20th Street and bids will be opened March 10, 2005.
Commissioner Marinelli requested that the March meeting be pushed back to the twenty- third, which was
supported by the other commissioners.
Commissioner DiVirgilio asked about marking parking spaces — wouldn't this be better than leaving drivers to
make their own? Specifically, he asked about the work being done on 2nd Street. Mr. Morgan and Mr.
Flaherty responded, noting that sometimes striping can actually reduce the number of parking stalls. It was
also noted that striping can help between driveways.
11. Public Comment
None.
•
PWC Meeting 3 2/16/05
12. Adjournment
Commissioner Winnek adjourned the meeting at 8:43 p.m. to the meeting of March 23, 2005.
CERTIFICATION
I hereby certify that the foregoing minutes are a true and complete record of the action taken by the Public Works
Commission of Hermosa Beach at the regularly scheduled meeting of December 15, 2004.
Victor Winnek, Vice Chairman Richard D. Morgan, P.E., Secretary
Date
PWC Meeting 4
2/16/05
Feb. 22, 2005
Marilyn A. Boussaid
1521 Monterey Blvd. # 4
Hermosa Beach, CA 90254
.te1:31x-318-R51 -
3(o- 480- al" Ccet�
RECEIVED
FEB 2 4 2005
Per.............
of
To: Stephen R. Burrell, City Manager, and City Council
Re: Request to Appeal Public Works Commission decision
Feb. 16, 2005, my application for handicap parking
Dear Mr. Burrell and City'Council:
I am in need of handicap parking due to permanent disability
from Fibromyalgia. Public Works Commission denied my request
because there is a handicap space on the other end of my
block. That space was installed for someone else, after I had
already applied in April, 2004, was granted a handicap space,
but ended up asking to remove it so as to please a few
neighbors whose hostility intimidated me, although many of
my neighbors had no objection.
My condition has not improved and in fact is now worse than
before. Although I was assured that my disability is not at
issue, the disparaging remarks and false accusations made by
one neighbor at the Hearing appeared to influence the
Commission's decision. In addition, a so-called "petition"
submitted with nine signatures was alleged to oppose me.
However, there is no indication whether anyone who signed
intended to support me or to oppose. In fact, I have since
learned that some of those who signed are not aware of
signing any "petition" against me.
I have lived at this address for over 15 years. I have suffered
from Fibromyalgia (FMS) for more than eight years. Certified
Medical Examiners for State and -Federal governments determined
me, under strict guidelines, permanently disabled with FMS.
I have been examined and treated by numerous physicians and
specialists. Fibromyalgia is chronic, painful, debilitating,
and incurable. It affects my ability to do everything: walking,
standing, sitting, etc., with varying levels of muscular pain
and weakness. I am under doctors' orders to pace myself and to
avoid forcing myself, to lessen risks of becoming bedridden or
wheelchair-bound, and to walk only when I feel up to it.
I have no garage or driveway. I am not asking for two
parking spaces. I am already occupying one space on the block,
but I cannot stay parked in it 24/7 - I need to be free to
go out when necessary, without worrying whether I will be
able to get home if I cannot walk two or more blocks, if
parking is congested. It is unreasonable to expect me to
"share" a handicap space at the other end of the block,
which is almost always in use at times when I would need it.
I realize that this is a matter of policy, but I would be
very grateful if you would consider making an exception in
my case. Thank you for your consideration and concern.
SUPPLEMENTAL 2 e
cc: Members of City Council, and Rick
C-eAkcA : coc"tbs`s leike+-> --
`%o A' tjotO fro»\ V 1
Morgan
INFORMATION
oly,.e4P 0 c'a't' 5 1 W h i 8,
02/24/2005 16:10 13109433
PERFORMANCE 111TH M PAGE 01/01
PERFORMANCE HEALTH MEDICAL GROUP
21707 HAWTHORNE BLVD. SUITE 101
TORRANCE, CA 90503
(310)540-9699
February 18, 2005
To Whom It May Concern:
Marilyn Boussaid has been diagnosed with fibromyalgia
since 1997. She was designated as disabled by Medicare at that
time.
She suffers with constant low back, left hip, leg and foot
pain. This significantly limits her ability to walk, lift, bend and
twist.
In my opinion, Marilyn Boussaid is a definite candidate for a
handicap parking designation.
Intuitive Health Center
Dr. Bob Heron
Chiropractic Kinesiologist
To Whom It May Concern:
250. Golden Circle N. # 101
Santa Ana, Ca 92705
714-565-1005
Marilyn Boussaid has been a patient since August 1997, and has been
chronically ill with fibromyalgia for a long period of time. To improve her
healing process and chances of recovery, I strongly recommend that a
handicapped parking space be provided as close as possible to her residence.
Regards,
Dr. Bob Heron
Honorable Mayor and Members of
the Hermosa Beach City Council
February 28,2005
Regular Meeting of
March 8, 2005
FORMATION OF A SUPPLEMENTAL ASSESSMENT DISTRICT
FOR STREET LIGHTING AND LANDSCAPING
Recommendation:
It is recommended that the City Council do the following:
.�a%Saa
1. Approve the Professional Services Agreement with Harris & Associates in an amount not
to exceed amount $25,000 for providing the assessment engineering services necessary
to form a Supplemental Assessment District for Street Lighting and Landscaping;
2. Authorize the Mayor to execute and the City Clerk to attest the Professional Services
Agreement4ub'ept to approval by the City Attorney; and
3. Appropriate from the Lighting/Landscaping District funds to cover cost of
professional services plus postage costs for mailing ballots.
Summary:
On January 11, 2005, the City Council determined that turning off streetlights is not a desired
option for balancing the Lighting/Landscaping District's budget and directed staff to pursue the
only other alternative, which is increasing the annual assessment to property owners. Staff
estimates that this increase will be less than $10 per year per property. The
Lighting/Landscaping District is funded by a tax levy of $455,000 per year. The assessment
amount to each dwelling unit is $41.45 per year. There is a total of 10,982 dwelling units in the
City. This assessment has not changed since FY 97-98, when park landscaping was eliminated
from the District budget. The assessment prior to this was set at $54.82 per year in FY 95-96.
This means that the new assessment will still be less than what was levied in 1995.
Under Proposition 218, increasing the annual assessment will require the same balloting
procedure as forming a new assessment district. The consultant will prepare the Preliminary
Engineer's Report and the City Council will then initiate the proceedings. Ballots will be mailed
to all property owners within the City and a final public hearing will be held to receive public
comment. Then ballots will be counted and the final determination made. It is anticipated that
the final public hearing will be held in July or August of this year.
Staff recommends awarding the professional services contract to Harris & Associates because
their assessment engineer is Joan Cox who is the person that did the assessment engineer's
report for the District in 1997. She was with Berryman & Henigar at that time and is therefore
very familiar with the District. She will also be of great assistance in the public education
element necessary to getting this increase approved. The cost proposal of $25,000 is also
considered very reasonable. The only additional cost is postage for mailing the ballots, which is
estimated to be $2,500 to $5,000 (depending upon the weight of mailer).
2f
• •
The District is supposed to be self-sustaining, with the tax levy equaling expenditures. If
residents vote down this increase in assessment, then staff would recommend revisiting the
option of reduced services.
Fiscal Impact:
The $30,000 is available in the Lighting/Landscaping District Fund 105-2601.
Attachment: Professional Services Agreement
Respectfully submitted,
Richard I. organ, P.E.
Director of Public Works/City Engineer
Noted for fiscal impact:
Viki Co •eland
Finance Director
Concur:
Ste{, 'h I . urre1I
City Manager
H:\b95\pwfiles\ccITEMS\supplemental assmt dist lghtg & Indscpg 3-8-05.doc
2
• •
PROFESSIONAL SERVICES AGREEMENT
PSA No.
05.002
THIS AGREEMENT, made and entered into this 8th day of March, 2005 at
Hermosa Beach, County of Los Angeles, State of California, by and between the CITY
OF HERMOSA BEACH, through its duly elected, qualified and acting MAYOR,
hereinafter called the CITY, and Harris .& Associates, hereinafter called the
CONSULTANT.
WITNESSETH: That the CONSULTANT for and in consideration of the
covenants, conditions, agreements, and stipulations of the CITY herein expressed,
does hereby agree to furnish to the CITY assessment engineering services and
materials for the Formation of a Supplemental Assessment District for Street Lighting
and Landscaping, as follows:
ARTICLE I - Scope of Work
CONSULTANT shall perform all work necessary to complete in a manner
satisfactory to CITY the services set forth in the plans and specifications or the scope of
work attached as Exhibit A.
ARTICLE II - Costs
The CITY agrees to pay CONSULTANT for all the work or any part of the work
performed under this Agreement at the rates and in the manner established in the
attached Fee Schedule, Exhibit B.
Total expenditure made under this contract shall not exceed the sum of
$25,000 plus postage (estimated to be $2,500). This fee includes all expenses,
consisting of all incidental blueprinting, photography, travel, and miscellaneous
costs, estimated to be accrued during the life of the contract. It also includes any
escalation or inflation factors anticipated. No increase in fees will be allowed
during the life of the contract.
Any increase in contract amount or scope shall be by express written
amendment approved by the CITY and CONSULTANT.
The CONSULTANT will be reimbursed for costs incurred in the performance
hereof as are allowable under the provisions of Part 1-14 of the Federal Procurement
Regulations.
ARTICLE III - Method of Payment
CONSULTANT shall be reimbursed monthly in arrears based upon the hourly
services provided. CONSULTANT shall submit invoices in triplicate and addressed to
the CITY, c/o the Finance Department, 1315 Valley Drive, Hermosa Beach, CA 90254-
3884.
ATTACHMENT
ARTICLE IV - Subcontracting
CONSULTANT shall not be permitted to subcontract any portion of this contract
without the express written consent of the CITY.
ARTICLE V - Completion Date
CONSULTANT shall commence work under this agreement upon execution of
this agreement and shall complete the work according to the schedule submitted as
part of Exhibit "A", however, the CITY's Director of Public Works may extend the
completion date as required by the scope of this contract. Any contract time extension
shall require the express written consent of the Director of Public Works.
ARTICLE VI - Accounting Records
CONSULTANT must maintain accounting records and other evidence pertaining
to costs incurred which records and documents shall be kept available at the
CONSULTANT's California office during the contract period and thereafter for three
years from the date of final payment of Federal funds hereunder.
ARTICLE VII - Ownership of Data
All data, maps, photographs, and other material collected or prepared under the
contract shall become the property of the CITY.
ARTICLE VIII - Termination
This contract may be terminated at any time for breach and the CITY may
terminate unilaterally and without cause upon seven (7) days written notice to the
CONSULTANT. All work satisfactorily performed pursuant to the contract and prior to
the date of termination may be claimed for reimbursement.
ARTICLE IX - Assignability
CONSULTANT shall not assign or transfer interest in this contract without the
prior written consent of the CITY.
ARTICLE X - Amendment
It is mutually understood and agreed that no alteration or variation of the terms of
this contract, or any subcontract requiring the approval of the CITY, shall be valid
unless made in writing, signed by the parties hereto, and approved by all necessary
parties.
2
ARTICLE XI - Non -Solicitation Clause
The CONSULTANT warrants that he or she has not employed or retained any
company or persons, other than a bona fide employee working solely for the
CONSULTANT, any fee, commission, percentage, brokerage fee, gifts, or any other
consideration, contingent upon or resulting from the award or making of this contract.
For breach or violation of this warranty, the CITY shall have the right to annul this
contract without liability, or, in its discretion to deduct from the contract price or
consideration, or otherwise recover, the full amount of such fee, commission,
percentage, brokerage fee, gift, or contingent fee.
ARTICLE XII — Equal Opportunity Assurance
During the performance of this contract, the CONSULTANT agrees as follows:
A. The CONSULTANT will not discriminate against any employee or
applicant for employment because of race, sex, creed, color or national origin. The
CONSULTANT will take affirmative action to ensure that applicants are employed, and
that employees are treated during employment without regard to their race, sex, creed,
color or national origin. Such action shall include, but not be limited to the following:
employment, upgrading, demotion or transfer; recruitment or recruitment advertising;
layoffs or termination; rates of pay or other forms of compensation; and selection' for
training, including apprenticeship. The CONSULTANT agrees to post in conspicuous
places, available to employees and applicants for employment, notices setting forth the
provisions of this nondiscrimination clause.
B. The CONSULTANT will, in all solicitations or advertisements for
employees placed by or on behalf of the CONSULTANT, state that all qualified
applicants will receive consideration for employment without regard to race, sex, creed,
color or national origin.
C. The CONSULTANT will permit access to their books, records and
accounts by the applicant agency, the State, the Federal Highway Administration and/or
the National Highway Traffic Safety Administration for purposes of investigation to
ascertain compliance with this nondiscrimination clause.
D. In the event of the CONSULTANT's noncompliance with the
nondiscrimination clauses of this contract, this contract may be canceled, terminated or
suspended in whole or in part.
ARTICLE XIII - Clean Air Act
During the performance of this Contract, the CONSULTANT agrees to comply
with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act
of 1970 (42 U.S.C. 1857 et seq.) and the Federal Water Pollution Control Act (33
U.S.C. 1251 et seq.) as amended.
3
• •
ARTICLE XIV - Indemnit
CONSULTANT agrees to indemnify the CITY, its officers, employees and agents
against, and will hold and save each of them harmless from, any and all actions, claims,
damages to persons or property, penalties, obligations or liabilities that may be
asserted or claimed by any person, firm, entity; corporation, political subdivision or other
organization arising out of the negligent acts or intentional tortious acts, errors or
omissions of CONSULTANT, its agents, employees, subcontractors, or invitees,
provided for herein. CONSULTANT will defend any action or actions filed in connection
with any of said claims, damages, penalties, obligations or liabilities and will pay all
costs and expenses, including attorneys' fees incurred in connection herewith.
CONSULTANT will promptly pay any judgment rendered against CITY, its officers,
agents or employees for any such claims, damages, penalties, obligations or liabilities.
In the event CITY, its officers, agents or employees is made a party to any action or
proceeding filed or prosecuted against CONSULTANT for such damages or other
claims arising out of or in connection with the sole negligence of CONSULTANT
hereunder, CONSULTANT agrees to pay CITY, its officers, agents, or employees, any
and all costs and expenses incurred by CITY, its officers, agents or employees in such
action or proceeding, including but not limited to reasonable attorney's fees.
ARTICLE XV - Insurance
A. Without limiting CONSULTANT'S obligations arising under ARTICLE XIV -
Indemnity , CONSULTANT shall not begin work under this Agreement until it obtains
policies of insurance required under this section. The insurance shall cover
CONSULTANT, its agents, representatives and employees in connection with the
performance of work under this Agreement, and shall be maintained throughout the
term of this Agreement. Insurance coverage shall be as follows:
i. Automobile Liability Insurance with minimum coverages of
$500,000 for property damage, $500,000 for injury to one person/single occurrence,
and $500,000 for injury to more than one person/single occurrence.
ii. Public Liability and Property Damage Insurance, insuring CITY its
elected and appointed officers, agents, and employees from claims for damages for
personal injury, including death, as well as from claims for property damage which may
arise from CONSULTANT'S actions under this Agreement, whether or not done by
CONSULTANT or anyone directly or indirectly employed by CONSULTANT. Such
insurance shall have a combined single limit of not less than $1,000,000.
iii. Worker's Compensation Insurance for all CONSULTANT'S
employees to the extent required by the State of California.
B. Deductibility Limits for policies referred to in subparagraphs A (i) (ii) and
(iii) shall not exceed $5,000 per occurrence.
4
• •
C. Additional Insured. City, its elected and appointed officers, agents, and
employees shall be named as additional insureds on policies referred to in
subparagraphs A (i) and (ii).
D. Primary Insurance. The insurance required in paragraphs A (i) (ii) and (iv)
shall be primary and not excess coverage.
E. . Evidence of Insurance. Consultant shall furnish CITY, prior to the
execution of this Agreement, satisfactory evidence of the insurance required, issued by
an insurer authorized to do business in California, and an endorsement to each such
policy of insurance evidencing that each carrier is required to give CITY at least 30 days
prior written notice of the cancellation of any policy during the effective period of the
Agreement. All required insurance policies are subject to approval of the City Attorney.
Failure on the part of CONSULTANT to procure or maintain said insurance in full force
and effect shall constitute a material breach of this Agreement or procure or renew such
insurance, and pay any premiums therefor at CONSULTANT'S expense.
ARTICLE XVI - Enforcement of Agreement
In the event that legal action is commenced to enforce or declare the rights
created under this Agreement, the prevailing party shall be entitled to an award of costs
and reasonable attorney's fees in the amount to be determined by the court.
ARTICLE XVII - Conflicts of Interest
No member of the governing body of the CITY and no other officer, employee, or
agent of the CITY who exercises any functions or responsibilities in connection with the
planning and carrying out of the program, shall have any personal financial interest,
direct or indirect, in this Agreement; and the CONSULTANT further covenants that in
the performance of this Agreement, no person having any such interest shall be
employed.
ARTICLE XVIII - Independent CONSULTANT
The CONSULTANT is and shall at all times remain as to the CITY a wholly
independent consultant. Neither the CITY nor any of its agents shall have control over
the conduct of the CONSULTANT or any of the CONSULTANT's employees, except as
herein set forth. The CONSULTANT shall not at any time or in any manner represent
that it or any of its agents or employees are in any manner agents or employees of the
CITY.
ARTICLE XIX - Entire Agreement of the Parties
This Agreement supersedes any and all other agreements, either oral or in
writing, between the parties hereto with respect to the employment of CONSULTANT
by CITY and contains all the covenants and agreements between the parties with
respect such employment in any manner whatsoever. Each party to this Agreement
5
. •
acknowledges that no representations, inducements,' promises or agreements, orally or
otherwise, have been made by any party, or anyone acting on behalf of any party,
which are not embodied herein, and that no other agreement or amendment hereto
shall be effective unless executed in writing and signed by both CITY and
CONSULTANT.
ARTICLE XX - Governing Law
This Agreement shall be governed by and construed in accordance with the laws
of the State of California, and all applicable federal statutes and regulations as
amended.
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement on the date and year first above written.
CITY OF HERMOSA BEACH CONSULTANT
MAYOR:
Mayor, City of Hermosa Beach
ATTEST:
Elaine Doerfling, City Clerk
APPROVED AS TO FORM:
City Attorney
H:\B95\PWFILES\PSA\05.002 spplmntl assmt district harris & assoc 3-8-05.doc
6
02/16/05 11:55 FAX 949 655 3995 HARRIS & ASSOCIATES ZI001
• •
February 16, 2005
Mr. Richard Morgan
Director of Public Works
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, CA 90254
RECEIVED
FEB 1 6 2005
PUBLIC WORKS
Harris & Associates
Program Managers
Construction Managers
Civil Engineers
Re: Proposal to Provide Assessment Engineering Services for the Formation of a
Supplemental Assessment District for Street Lighting and Landscaping
Dear Mr. Morgan:
Based on our telephone discussion on February 15, 2005, Harris & Associates is please to present the
following Scope of Services, Preliminary Schedule and Fees to the City of Hermosa Beach for
Assessment Engineering Services for the establishment of a new supplemental assessment district
overlaying the City's existing Landscaping and Street Lighting District.
As we discussed, the City's existing assessment district was established prior to Proposition 218 and is
currently exempt from its requirements. Because changes in the assessment methodology will probably be
required, as well as including publicly -owned properties that receive benefit and taking out any "general
benefits" that are not allowed to be funded, we recommend keeping the existing assessment district as it is
and forming a new assessment district to supplement the budget of the existing one.
The Scope of Services to establish this new supplemental assessment district is divided into two phases:
• The Engineer's Report will include a review of the overall services / budget requirements for the
landscaping and street lighting services, analyze the special benefits and general benefits received
from the landscaping and street lighting based on the requirements of Article XIIID of the California
Constitution (Proposition 218), develop a detailed parcel database as the basis of the analysis and
identify any special zones of benefit which need special consideration.
• The Establishment Process will include the required City Council meetings, notice and ballot
preparation and mailing, property owner information meetings, and ballot tabulation.
SCOPE OF SERVICES
The Services will be performed according to the Landscaping and Lighting Act of 1972, Proposition 218,
and the Proposition 218 Omnibus Implementation Act for a single Supplemental district. It is estimated
that there are approximately 6,800 parcels to be included in this district.
Phase 1— Engineer's Report
1. Initial Meeting. Meet with City staff to discuss in detail the additional costs that are proposed to be
assessed, the different levels of lighting within the City, the assessment methodology, govemmen-
owned properties, budget requirements for the current and future fiscal years, time frames, and other
considerations. (1 meeting)
QAProposalAhermosa beach\supplemcntal llmd form.doc
EXHIBIT A
02/16/05 11:55 FAX 949 655 3995 HARRIS & ASSOCIATES 2002
•
Mr. Richard Morgan
City of Hermosa Beach
February 16, 2005
Page 2
2. Research. Obtain all available information from the City, including electronic map files from the
City (including Geographic Information System (GIS) data and files), the County Assessor's
information, and other available information.
3. Database Development. Create a database of current Assessor's parcel numbers, owner names and
mailing addresses. and other pertinent information relating to the parcels. Research the government-
owned properties and ascertain whether benefit from the street lighting is received. This includes
City, school, County, State, and Federal properties and facilities, as well as flood control and other
special district properties.
4. Methodology Analysis. Analyze the existing landscaping and street lighting assessment
methodology for compliance with Proposition 218. Based on this review, recommend any
modifications to more appropriately apportion the costs to the benefit received, including
incorporation of the government-owned parcels within the City. Provide up to three (3) options for
cost apportioning and/or benefit concepts. (1 meeting estimated.)
5. Cost Estimate Compilation. Compile a Cost Estimate for the Supplemental Assessment District
based on cost information provided by the City.
6. 'Draft Engineer's Report. Prepare a draft Engineer's Report based on the requirements of the State
Codes (the Report will be prepared by a Registered Professional Engineer). Prepare an Assessment
Diagram in AutoCAD from City -provided files. Submit up to five (5) copies of the draft Report. Meet
with City staff to discuss comments. (1 meeting estimated.)
7. Draft Notice of Public Hearing / Ballot Package. Prepare a draft of the legal notice / ballot package
that will be mailed to all property owners within the proposed area of assessment.
8. Assessment Balloting Procedures. Meet with City staff (including City Clerk and City Attorney) to
review the balloting process and discuss the procedure for the receipt and handling of the ballots as
they are returned. A written procedure will be provided that may be approved by the City. if desired.
(This would provide a policy for replacement ballots if some one loses theirs, multiple owner ballots
if the owners wish to vote separately, the procedure for the receipt and handling of the ballots that are
returned, etc.) (1 meeting estimated)
9. City Council Study Session. Attend a City Council Study Session CO present the draft Engineer's
Report, the assessment balloting procedures, and the upcoming schedule of events.
10_ Finalize Engineer's Report. Finalize the Engineer's Report based on comments received from City
staff and City Council and submit up to thirty (30) copies for processing and filing. Two (2) hard -
copies of the Preliminary Assessment Roll will also be submitted.
Phase 2 — Establishment Process
11. Resolution of Intention. Attend the City Council meeting involving approval of the Engineer's
Report and adoption of a Resolution of Intention to establish the District and levy an assessment -
12. Notice of Public Hearing / Ballot. Finalize the Assessment Notice and Ballot information. Prepare
and coordinate printing and mailing services to mail individual notices / ballots to all property owners
within the proposed district, as required by the 1972 Act and Article XIIID of the California
QAProposuls\hermosa beachlsupplemental Ilmd form.doc
11 1 Harris & Associates
02/F6/05 11:56 FAX 949 655 3995 HARRIS & ASSOCIATES a 003
• •
Mr. Richard Morgan
City of Hermosa Beach
February 16, 2005
Page 3
Constitution. Bar-coding will be utilized to facilitate the tabulation process. This includes printing of
Notices and ballots and ballot return envelopes, stuffing into envelopes, and posting with City
provided postage.
13. Public Information Meetings. Attend up to two (2) public information meetings to present the
assessment and answer questions relating to the Assessment District and proceedings. The dates and
times for these meetings will be printed in the Notice mailing.
14. Public Hearing. Attend the Public Hearing to present the Engineer's Report, provide technical
support and answer questions.
15. Ballot Tabulation. As of January 1, 2001, the Proposition 218 Omnibus Implementation Act was
modified such that assessment ballots cannot be opened before the end of the Public Hearing.
Therefore, the day after the public hearing, the assessment ballots will commence to be tabulated
electronically with the use of bar-coding equipment and a computer program that simplifies the
process and automates the result summaries. A laptop computer and staff members will be used on-
site for ballot tabulation. The balloting results will be prepared summarizing (by number of parcels
and assessment amount) the total ballots received, and the percentage in favor and against.
16. Assessment Balloting Results. After the tabulation is complete, attend the City Council meeting to
present the assessment balloting results. If less than 50% of the voted assessment amount is against
the assessment, then the City Council may establish the Assessment District and levy the assessments
for collection on the property tax bills.
17. Initial Year's Submittal of Assessments to County. After confirmation of assessments, submit the
initial year's assessments in required format to the County Auditor/Controller's office for inclusion
on the property tax bills. Make necessary corrections, if required, after receipt of the Exception
Report from the County. Provide two final bound copies of the accepted assessment roll to the City.
Responsibilities of the City
• Secure qualified legal counsel to provide legal advice to the City and Assessment Engineer.
• Provide resolutions required by the City Council and all legal notices, and schedule and agendize City
Council meetings and hearings.
• Provide the Assessment Engineer with budgets for all improvements to be maintained.
• Provide postage for mailed noticing/balloting.
• Provide access to records and data for land use data, including electronic map files, and any other
pertinent information.
PRELIMINARY SCHEDULE
The following is a preliminary schedule for the Assessment District Formation Proceedings assuming that
the assessments would be collected on the FY 2005-06 property tax bills. This schedule shows a public
hearing being held in early July. This is a challenging schedule and will necessitate quick data and review
turn -around times by the City.
Q:\Proposals\henrosa beach\supplemeLual Ilmd form.doc
Harris & Associates
02/16/05 11:56 FAX 949 655 3995 HARRIS & ASSOCIATES
•
Mr. Richard Morgan
City of Hermosa Beach
February 16, 2005
Page 4
•
Ij 004
Task
Est. Date I Dec I Jan I Feb I Mar I Apr I May 1 Jun l Jul ! Aug
Engineer's Report
Notice to Proceed / Initial Meeting
late Feb -05
Research and Database Development
early Mar -05
Prepare/Mail Ballots by 27 -May -05
Methodology Analysis
mid Mar -05
r
45 -day Noticing Period thru 14 -Jul -05
Review Methodology with City
late Mar -05
:.;,
Ig1g.
iii;;
Property. Owner Information Meeting(s) Jun -05
Budget Compilation
Tate Mar -05
Public Hearing 12-JuI-05
Draft Engineer's Report and Diagram
early Apr -05
Ballot Tabulation thru late Jul -05
Draft Balloting Policies & Procedures
early Apr -05
Council Meeting receiving Balloting Results 26 -Jul -05
Review comments with City
early Apr -05
Task Est. Date Dec 1 Jan
City Council Study Session
mid Apr -05
May Jun
Jul I Aug
Final Engineer's Report
early May -05
Establishment Process
Resolution of Intention 10 -May -05
Finalize Content of Notice/Balloting Package by 16 -May -05
Prepare/Mail Ballots by 27 -May -05
r
45 -day Noticing Period thru 14 -Jul -05
:.;,
Ig1g.
iii;;
Property. Owner Information Meeting(s) Jun -05
Public Hearing 12-JuI-05
Ballot Tabulation thru late Jul -05
Council Meeting receiving Balloting Results 26 -Jul -05
Initial Submittal to County by 10 -Aug -05
Task Est. Date Dec 1 Jan
Feb Mar
I Apr
May Jun
Jul I Aug
PROJECT TEAM
Each of our assessment engineering team members has extensive assessment engineering and special
financing experience. They thoroughly understand the provisions and implications of Proposition 218,
and have provided special and general benefit analyses for all types of improvements.
Project Director — Jeffrey M. Cooper, PE, Vice President, will be Project Director responsible for
ensuring that all Harris commitments to the City are honored and that sufficient resources are
allocated to the project.
Mr. Cooper has more than 27 years experience in providing professional consulting services,
involving the management of planning, design, construction and inspection services for water
resources, water, wastewater, general civil and assessment engineering projects. Additionally, Mr.
Cooper has served as Assessment Engineer for the formation of districts under authority of the
Improvement Acts of 1911 and 1913, including 1931 Act Debt Limit Reports, the Integrated
Financing Act, the Landscaping and Lighting Act of 1972, Benefit Assessment Act of 1982. and
Article 3.6 of the California Government Code to form Fire Suppression Assessments. He has also
served as District Engineer / Special Tax Consultant for. the formation and administration of Mello -
Roos Community Facilities Districts. In addition to his experience in public financing, Mr. Cooper
has excellent presentation skills. He has conducted numerous City Council presentations, City
Council workshops and property owner information meetings, as well as speaking to professional
organizations and at conferences.
Q:\ ProposaLs\hermosa bcachlsupplemental llmd form.doc
1 I Harris & Associates
Mr. Richard Morgan
City of Hermosa Beach
February 16, 2005
Page 5
• •
Project Manager - Joan E. Cox, PE will be the project manager and will be responsible for coordinating
all aspects of the project, maintaining a close liaison with the City and ensuring the City satisfaction
with the services. She will be the main point of communication between the project team and the
City and will direct the activities of the project.
Ms. Cox is a registered Professional Engineer in the State of California and has over 23 years of
assessment and financial engineering experience consulting to cities, counties and special districts
throughout the State of California. She has assisted agencies with the analysis of special benefit from
various types of improvements, in accordance with the requirements of Article XIIDD of the
California State Constitution (Proposition 218). She has prepared Engineer's Reports and Assessment
Diagrams, and has assisted with presentations to City Councils and property owners, the preparation
and mailing of notices and ballots. and ballot tabulation.
Ms. Cox managed the annual administration of the Hermosa Beach Landscaping and Street Lighting
District for the City from 1994 through 1998. She handled the analysis of the budgets and preparing
the Engineer's Report, coordinated with the City and County, attended City Council meetings and
submitted the assessments to the County for inclusion on the property tax bills.
Ms. Cox has managed projects relating to all aspects of assessment engineering and special financing
proceedings, and has been involved in the formation and administration of:
• Maintenance Districts, including the 1972 Act Landscaping and Lighting Districts (83 district
formations - 57 per Prop. 218, and 84 district administrations)
• 1913 Act and 1911 Act Improvement Assessment District formations (43 district formations -
27 per Prop. 218, and 10 district administrations)
Throughout her 23 years of experience, Ms. Cox has developed a reputation for providing complete
and thorough reports, and meeting aggressive project deadlines and legally required timeframes.
Deputy Project Manager - Dennis A. Anderson, will assist the Project Manager with the day to day
details of the assessment renewal and formation processes. Mr. Anderson is an expert in computer
software applications relating to researching and developing databases, user-friendly interface
development and programming, and GIS applications, and he has over 16 years of professional
experience in the area of public finance and assessment engineering. Mr. Anderson has a thorough
understanding of the statutory and constitutional procedures and requirements for both the formation
and administration of Assessment and Special Districts.
Mr. Anderson has extensive experience in the formation and administration of assessment districts,
and is extremely well versed in the project requirements of implementing Proposition 218, including
database development, preparation and mailing of notices and ballots, and ballot tabulation. He has
been involved in the formation and administration of a wide variety of public finance projects as
project manager and project analyst utilizing the Mello -Roos Community Facilities Act of 1982,
Improvement Act of 1913, Municipal Bond Act of 1915, Benefit Assessment Act of 1982,
Landscaping and Lighting Act of 1972., Special Assessment Investigation, Limitation and Majority
Protest Act of 1931, Fire Protection District Act of 1987, Business Improvement District Act of 1994
and various fee districts, public grants and loans.
Q:\Proposals\hermosa bcach\supplemental llmd fomi.doc
EHarris & Associates
02/16/05 11:57 FAX 949 655 3995 HARRIS & ASSOCIATES al 006
1111 •
Mr. Richard Morgan
City of Hermosa Beach
February 16, 2005
Page 6
FEE PROPOSAL
Phase 1— Engineer's Report $15,000 lump sum
Phase 2 — Establishment Process
Items 11 through 16 $8,500 lump sum
plus ballot package production at cost plus 15% (estimated at $4,500)
Item 17 (Initial Year's submittal to the County) $1,500 lump sum
Attendance at meetings as described in the Scope of Services and indirect expenses (such as mileage and
duplicating) are included in the lump sum fee.
Postage for noticing is additional to the above fee and is to be provided by the City within 10 days of the
mail -out date. It is estimated that postage will be approximately $2,500 (if noticing packages are kept
below a weight of 1 ounce).
Invoices for these services will be submitted monthly for services provided in the previous month and
shall be paid within 30 days of receipt in accordance with a mutually agreeable Professional Services
Agreement.
We appreciate the opportunity to present this information for your consideration and look forward to
working with you and your staff on this important project. If you have any questions regarding the above,
please call me at 949-655-3900 ext. 337.
Sincerely,
Harris & Associates
Joan E. Cox, PE
Associate
QAProposals\hermosa beach\supplememal llmd form,doc
EXHIBIT B
lI Harris & Associates
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ad 07a/-
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ORDINANCE NO. 05-1247
AN ORDINANCE OF THE CITY OF HERMOSA BEACH,
CALIFORNIA, AMENDING THE CAMPAIGN CONTRIBUTION
PROVISIONS AND AMENDING THE HERMOSA BEACH MUNICIPAL
CODE
The City Council of the City of Hermosa Beach does ordain as follows:
SECTION 1. Section 2.08.020 of Title 2, Chapter 2.08 of the Hermosa Beach Municipal
Code is amended to read as follows:
2.08.020 Campaign contribution limitations.
A. No person shall make a contribution to any candidate for city elective office or to any such
candidate's committee, nor shall any candidate for city elective office or his or her committee
accept, any contribution in aid of the election of a candidate to a city elective office which will
cause the total given by such person with respect to a single election to exceed the sum of two
hundred fifty dollars ($250.00). This section shall not apply to amounts given by a candidate to his
or her own campaign.
B. No person shall make to any independent committee that expressly advocates support of or
opposition to any candidate or candidates for city elective office, nor shall any independent
committee that expressly advocates support of or opposition to any candidate or candidates for city
elective office accept, any contribution in connection with a single election in excess of the sum of
two hundred fifty dollars ($250.00).
C. Contributions by a husband and wife shall be treated as separate contributions and shall not
be aggregated. Contributions by children under eighteen (18) years of age shall be treated as
contributions attributed equally to each parent or guardian.
SECTION 2. This ordinance shall become effective and be in full force and effect from
and after thirty (30) days of its final passage and adoption.
SECTION 3. Prior to the expiration of fifteen (15) days after the date of its adoption, the
City Clerk shall cause this ordinance to be published in the Easy Reader, a weekly newspaper of
SUPPLEMENTAL 3
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05-1247
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general circulation published and circulated, in the City of Hermosa Beach in the manner provided
by law.
SECTION 4. The City Clerk shall certify to the passage and adoption of this ordinance,
shall enter the same in the book of original ordinances of said city, and shall make minutes of the
passage and adoption thereof in the records of the proceedings of the City Council at which the
same is passed and adopted.
PASSED, APPROVED and ADOPTED this 8th of March 2005 by the following vote:
AYES: Edgerton, Tucker, Yoon, Mayor Reviczky
NOES: Keegan
ABSENT: None
ABSTAIN: None
PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California
Al LEST: APPROVED AS TO FORM:
City Clerk City Attorney
2 05-1247
• •
March 1, 2005
City Council Meeting
March 8, 2005
Mayor and Members
of the City Council
ORDINANCE NO. 05-1247 - "AN ORDINANCE OF THE CITY OF HERMOSA BEACH, ,
CALIFORNIA, AMENDING THE CAMPAIGN CONTRIBUTION PROVISIONS AND
AMENDING THE HERMOSA BEACH MUNICIPAL CODE."
Submitted for waiver of full reading and adoption is Ordinance No. 05-1247, relating to
the above subject.
At the meeting of February 22, 2005, the ordinance was presented to the City Council for
consideration and was amended to increase the contribution limit from $249 to $250 and
to change "city council" to "elective office." The ordinance, as amended, was then
introduced by the following vote:
AYES: Edgerton, Reviczky, Tucker, Mayor Yoon
NOES: Keegan
ABSENT: None
ABSTAIN: None
Noted:
Stephen Bl B rell, Manager
Elaine Doerfling, City C
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•
ORDINANCE NO. 05-1247
AN ORDINANCE OF THE CITY OF HERMOSA BEACH,
CALIFORNIA, AMENDING THE CAMPAIGN CONTRIBUTION
PROVISIONS AND AMENDING THE HERMOSA BEACH MUNICIPAL
CODE
The City Council of the City of Hermosa Beach does ordain as follows:
SECTION 1. Section 2.08.020 of Title 2, Chapter 2.08 of the Hermosa Beach Municipal
Code is amended to read as follows:
2.08.020 Campaign contribution limitations.
A. No person shall make a contribution to any candidate for elective office or to any such
candidate's committee, nor shall any candidate for elective office or his or her committee accept,
any contribution in aid of the election of a candidate to an elective office which will cause the total
given by such person with respect to a single election to exceed the sum of two hundred fifty
dollars ($250.00). This section shall not apply to amounts given by a candidate to his or her own
campaign.
B. No person shall make to any independent committee that expressly advocates support of or
opposition to any candidate or candidates for elective office, nor shall any independent committee
that expressly advocates support of or opposition to any candidate or candidates for elective office
accept, any contribution in connection with a single election in excess of the sum of two hundred
fifty dollars ($250.00).
C. Contributions by a husband and wife shall be treated as separate contributions and shall not
be aggregated. Contributions by children under eighteen (18) years of age shall be treated as
contributions attributed equally to each parent or guardian.
SECTION 2. This ordinance shall become effective and be in full force and effect from
and after thirty (30) days of its final passage and adoption.
SECTION 3. Prior to the expiration of fifteen (15) days after the date of its adoption, the
City Clerk shall cause this ordinance to be published in the Easy Reader, a weekly newspaper of
1 05-1247
• •
general circulation published and circulated, in the City of Hermosa Beach in the manner, provided
by law.
SECTION 4. The City Clerk shall certify to the passage and adoption of this ordinance,
shall enter the same•in the book of original ordinances of said city, and shall make minutes of the
passage and adoption thereof in the records of the proceedings of the City Council at which the
same is passed and adopted.
PASSED, APPROVED and ADOPTED this 3rd of March 2005 by the following vote:
AYES: Edgerton, Tucker, Yoon, Mayor Reviczky
NOES: Keegan
ABSENT: None
ABSTAIN: None
PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California
ATTEST: APPROVED AS TO FORM:
City Clerk City Attorney
2 05-1247
March 1, 2005
Honorable Mayor and Members of
The Hermosa Beach City Council
46-c--z-3/g/v5
Regular Meeting of
March 8, 2005
2005 SPECIAL EVENT APPLICATIONS
Recommendation
The Parks, Recreation, and Community Resources Advisory Commission recommends that Council: 1)
review proposed calendar of special events and select events for approval, and 2) determine which requests
for fee waivers should be granted.
COMMECIAL EVENTS
1. EVP Tour - Pro Am Beach Volleyball Tournament
2. AVP Hermosa Open Beach Volleyball Tournament
3. Hermosa Beach Triathlon (MESP)
NON PROFIT EVENTS
1. Great Autos of Yester Year Car Show
2. Hermosa Beach Art Walk
3. Amateur Athletic Union (AAU) Youth Volleyball
4. So Cal Foundation Beach Volleyball Tournaments
;5. World Aids Day
6. Volcom Sea Slugs Youth Surf Contest
DATE
June 18
July 21-24
October 9
DATE
May 7
5/12, 6/16, 7/21
July 9, 10, 17
July 30
November 27
December 10
FEES (est.)
$ 4,395.00
$ 47,558.00
$ 10,277.00
FEES (est.)
$ 802.00
$ 2,833.00
$ 892.00
$ 881.00
$ 354.00
$ 332.00
CITY SPONSORED EVENT
1. Summer Concert Series Venue Selection July 31, August 7, August 14
The following events are approved at the Department level and listed here for information purposes.
PIER PLAZA MERCHANT PROMOTIONS DATE FEES (est.)
1. Hearts of Hermosa/Ed Foundation Fundraiser
2. Little League Annual Fundraiser
3. Hennessy's Cup Paddleboard Championship
4. Hermosa Arts Foundation Synesthesia
PASS-THROUGH EVENTS
1. Richstone Family Center
2. Diabetes Walk
May 18 $ 450.00
May 21 $ 497.00
July 16 $ 497.00
September 24 $ . 497.00
DATE
April 30
September 25
FEES (est.)
$ 133.00
$ 133.00
Complete event applications and event information are available for public review at:
1. Hermosa Beach Library
2. Community Resources Department
3. Hermosa Beach City Manager's Office
4. Hermosa Beach City Clerk's Office
Background
The Community Resources. Department received three (3) applications for commercial events on the beach
with impact to Pier Plaza. Applicants: EVP Tour, AVP and MESP each paid the City a $500 deposit fee, as
required by the special event policy.
1
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1
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The Community Resources Department received thirteen (13) non-profit special event applications for events
at various locations throughout the City. Applicants: Great Autos of Yesteryear, Hermosa Beach Education
Foundation, Little League, Hermosa Arts Foundation/Synesthesia and World Aids Day will impact Pier Plaza
only; Applicants: AAU, So Cal Foundation and Volcom will impact the beach only; Applicant: Hennessy's Cup
will impact both Pier Plaza and the beach; Applicants: American Diabetes and Richstone Center will 'pass-
through' the Strand only; Applicant: HB Art Walk will impact several areas of public space, primarily along
Pier Avenue.
Attachment A includes the master event calendar for 2005, which has been categorized to differentiate
between commercial, non-profit, co-sponsored, and Community Resources Department events. Attachment
B provides the Council with a grid that identifies: (a) years the event has been held in the City, (b) proposed
event dates, and (c) projected City fees and organizational requests for fee waivers. Attachment C includes:
(a) letters of request, (b) contracts and (c) After Action reports. Please note: in the case of Pier Plaza
Merchant Promotions and Pass -Through events, the signed application serves as contractual agreement.
Analysis
The attached contracts and policies have been developed by the City through several years of experience in
staging special events. The City has worked in coordination with event operators to consider the needs of
residents and enhance opportunities for exposure to local businesses. Special events have provided
residents and visitors with unique recreational experiences that are of intergenerational appeal.
COMMERCIAL EVENTS:
EVP Tour PRO AM BEACH VOLLEYBALL TOURNAMENT
This is a repeat one -day event for the City. The summer tournaments have been successful and well
:managed by the EVP Tour, a company that has been in business for thirteen years promoting beach
volleyball programs. The event format is professional beach volleyball competition, spectator contests, and
an amateur volleyball tournament open for local teams.
AVP HERMOSA OPEN BEACH VOLLEYBALL TOURNAMENT
The AVP has a long-standing history of producing professional beach volleyball tournaments to large
spectator crowds. The Hermosa Beach Open has become a well -anticipated tradition to the local volleyball
community. From 1998 to 2003, the AVP partnered with IMG to produce the Mervyn's Beach Bash which
encompassed the Hermosa Beach Open. This is the second year, the AVP has proposed a stand alone
"grand slam" tournament.
MESP — HERMOSA BEACH TRIATHLON
This is a repeat one -day event for the City. MESP operators have abided by their contractual requirements in
past years and have repeatedly produced safe events that appeal to participating athletes and spectators
alike. A commitment from MESP to notify every resident in Hermosa by direct mail has addressed issues of
concern regarding event notification. Further, the Police Department has produced informative flyers for
distribution that detail event course and 'escape routes' for vehicular traffic during the race. The bike route
revision deleting Hermosa Avenue and extending the course along Pier Avenue proved to be successful last
year.
NON PROFIT EVENTS:
GREAT AUTOS OF YESTER YEAR CAR SHOW
This is a repeat one -day event for the City presented by the Great Autos of Yester Year Car Club. The
organization is dedicated to prominent displays of classic cars from the 1960's and 1970's. Pier Plaza
provides a unique venue location for the annual show.
2
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HERMOSA BEACH ART WALK
This is a repeat one -day event, held on the third Thursday for three consecutive months, for the City.
Organizers of the Art Walk include Hermosa Arts Foundation, Pier Avenue merchants and gallery owners.
Visual art exhibitions and musical performances will be located along Pier Avenue between Bard Street and
Monterey Boulevard. Local galleries, restaurants and businesses will participate in the Art Walk by hosting
food and wine receptions on their properties.
AMATEUR ATHLETIC UNION (AAU) YOUTH VOLLEYBALL TOURNAMENT
This is a repeat event, held on two consecutive weekends, for the City. The newly posed format will reduce
impact with boys and girls playing on separate weekends. This national championship for junior volleyball
takes place in Hermosa Beach annually. The competition is doubles only and open to boys and girls in 18 &
under, 16 & under, 14 & under, and 12 & under age divisions. Winning teams move on to compete in the
AAU Junior Olympic Games. In addition to the tournaments, a skills development camp is held for junior
players.
SO CAL FOUNDATION FOR CHILDREN
This is a repeat one -day event for the City. The So. Cal. Foundation for Children (SCFC) raises funds for
scholarships, educational guidance and athletic opportunity to underprivileged youth. The So. Cal.
Foundation for Children is recognized by the City of Hermosa Beach as a local service organization
WORLD AIDS DAY
This is a repeat one -day event for the City. The South Bay Family Healthcare Center has provided free family
health care and health screenings for over thirty years. World AIDS Day, commemorated since 1988, has
been a day set aside to bring messages of compassion, hope, solidarity and understanding about AIDS.
VOLCOM SEA SLUG YOUTH SURF CONTEST
This is a repeat one -day event for the City. Youth ages 14 to 17 years participate in the annual surf
competition held on the south side of the Pier. Prizes are awarded to the top six finalists in Grom, Junior, and
Open Divisions.
CITY SPONSORED EVENT:
SUMMER CONCERT SERIES VENUE SELECTION
The annual summer concert series began in July of 1998, a presentation of musical performances on the
beach. Each concert begins at 6PM on a Sunday evening and continues through until sunset. The south
side of the Pier provides a picturesque venue location while accommodating both stage and production
requirements. Proposed entertainment venue is as follows.
July 31
August 7
August 14
Papa Doo Run Run
Super Diamond
Stonebridge Band
Beach Boys Cover Band
Neil Diamond Cover Band
Classic R&B
PIER PLAZA MERCHANT PROMOTIONS
HEARTS OF HERMOSA
The Hermosa Beach Education Foundation will be holding is 9th annual "Hearts of Hermosa" dinner, dance
and auction. This is the first time Sangria will host the event. This party is the largest annual fundraising
event benefiting Hermosa Beach public schools.
LITTLE LEAGUE ANNUAL FUNDRAISER
This is a repeat one -day event for the City. Hosted by Hennessey's and coordinated by Hermosa Beach Little
League, this annual fundraising event is highly popular, attracting a Targe crowd of local participants to the
3
Plaza. Those in attendance enjoy dinner and music. Ticket proceeds directly benefit the local resident
league.
HENNESSEY'S CUP PADDLE -BOARD CHAMPIONSHIP
This is a repeat one -day event for the City. The early morning paddleboard championship takes place on the
south side of the Pier and is followed by a Hawaiian luau on the Plaza. Sponsored by Hennessey's, ticket
proceeds directly benefit the local paddleboard association.
HAF SYNESTHESIA
This is a new one -day event for the City featuring: live music, visual art, performance art, and artist
demonstrations. The event will feature up-and-coming artists and musicians, as well as local talent.
Sponsored by Sangria, all net proceeds will benefit local art programs for youth.
PASS-THROUGH EVENTS
RICHSTONE CENTER PIER TO PIER WALK
This is a repeat "pass-through" event for the City. Participants walk along the strand from the Manhattan
Beach Pier to the Hermosa Beach Pier and back. This non-profit fundraising event supports the Richstone
Family Center and KTLA Charities bringing aid to hundreds of abused children in need of counseling each
year. This event is the organization's primary fundraising event.
AMERICA'S WALK FOR DIABETES -SOUTH BAY
This is a repeat "pass-through" event for the City. The event is the signature fundraising opportunity for the
American Diabetes Association. Net proceeds from the event fund research, education and advocacy.
With strong support from the business community, including sponsorship and corporate teams, the event
raises millions of dollars each year.
Attachments:
A: 2005 Special Event Master Calendar
B: Detailed Event Grid of Information
C: Letters of Request, Contracts, and After Action Meeting Minutes
Respectfully Submitted,
i
�J
Lisa Lynn
Community Resources Director
4
Concur,
Step
City anager
urr
Noted for Fiscal Impact:
Viki Cope and
Finance Director
• •
ATTACHMENT A
CALENDAR OF EVENTS
City of Hermosa B
710 Pier Avenue H osa Beach, CA 90254
Telephone: 310-318-0280 or Fax: 310-372-4333
January
No Events Scheduled
February
•
Tentative Calendar of Events 2005
Visit our website at www.hermosabck.org for updates!
Date
Name
Location
CR Dept
p
HB Co-
Sponsor
Non-
Profit
Conn�i
2/27/05
Sand & Strand Run
Beach/Pier
XXX
XXX
XXX
March
Date
Name
Location
CR Dept
HB Co-
Sponsor
Non-
Profit
Comm
3/12/05
St. Patrick's Day Parade & Festival
Pier/Plaza
XXX
XXX
XXX
3/13/05
St. Patrick's Day Festival
Pier/Plaza
XXX
XXX
3/18/05
HB ED Foundation Fundraiser
Pier/Plaza
XXX
XXX
XXX
3/18/05
Teen Flashlight Egg Hunt
South Park
XXX
XXX
3/26/05
Lunch w/ Bunny
Clark Bldg
XXX
XXX
April
Date
•
Name
Location
CR Dept
p
HB Co-
Sponsor
Non-
Profit
Comm
4/17/05
CBVA Volleyball Tournament
Beach/N. Pier
XXX
XXX
4/16/05-
4/17/05
Hermosa Tennis Classic-USTA
Comm. Center
XXX
XXX
4/23/05-
4/24/05
Hermosa Tennis Classic-USTA
Comm. Center
XXX
XXX
XXX
4/30/05
Richstone Center Pass-Thru
Strand
XXX
May
Date
Name
Location
CR Dept
HB Co-
Sponsor
Non-
Profit
Comm
5/01/05
Dog Parade & Trick Show
Greenbelt
XXX
5/07/05
Autos of Yesteryear Car Show
Pier Plaza
XXX
5/12/05
Hermosa Beach Art Walk
Pier Ave/CC
XXX
XXX
5/21/05
Hermosa Beach Little League Fund
Pier Plaza
XXX
5/28/05-
5/30/05
Fiesta Hermosa
Plaza/Pier/
Hermosa Ave
XXX
5/30/05
CBVA Volleyball Tournament
Beach
XXX
June
Date
Name
Location
CR Dept
HB Co-
Sponsor
Non-
Profit
Comm
6/04/05
Summer Celebration
Valley Park
XXX
6/16/05
Hermosa Beach Art Walk
Pier Ave
XXX
6/18/05
EVP Pro Am Volleyball Tournament
Beach/ N.Pier
XXX
July
Date
Name
Location
CR Dept
HB Co-
Sponsor
Non-
Profit
Comm
7/5/05-
7/9/05
AAU Junior Beach Volleyball Camp
@ 14th Street
Beach/N.Pier
XXX
XXX
XXX
XXX
7/9/05-
7/10/05
AAU Beach Volleyball - Girls
Beach/N.Pier
XXX
XXX
XXX
7/16/05
Hennessy's Paddleboard
Beach/ Plaza
XXX
XXX
XXX
7/17/05
AAU Beach Volleyball - Boys
Beach/N.Pier
XXX
XXX
7/21/05
Hermosa Beach Art Walk
Pier Ave
XXX
XXX
7/21/05-
7/24/05
AVP Hermosa Open
Beach/ Plaza
XXX
7/28/05
Shakespeare by the Sea
Valley Park
XXX
7/30/05
So Cal Beach Volleyball Tournament
Beach
XXX
7/31/05
Sunset Concert #1
Beach/S. Pier
XXX
7/31/05
Surfer's Walk of Fame
Induction Ceremony
Beach/S. Pier
XXX
August
Date
Name
Location
CR Dept
HB Co-
Sponsor
Non-
Profit
Comm
8/4/05
Shakespeare by the Sea
Valley Park
XXX
XXX
XXX
8/5/05-
8/7/05
International Surf Festival
Beach/Pier
XXX
XXX
8/7/05
Sunset Concert #2
Beach/S. Pier
XXX
XXX
XXX
8/13/05
CBVA Youth Volleyball Tournament
Beach/N.Pier
XXX
XXX
8/14/05
Sunset Concert #3
Beach/S. Pier
XXX
September
Date
Name
Location
CR Dept
HB Co-
Sponsor
Non-
Profit
Comm
9/3/05-
9/5/05
Fiesta Hermosa
Plaza/Pier /
Hermosa Ave
XXX
XXX
9/12/05
CBVA Volleyball Tournament
Beach/N.Pier
XXX
XXX
9/24/05
HAF/Synesthesia
Pier Plaza
XXX
XXX
9/25/05
America's Walk for Diabetes
Strand
XXX
XXX
October
Date
Name
Location
CR Dept
HB Co-
Sponsor
Non-
Profit
Comm
10/9/05
HB Triathlon
Beach/Strand/
Plaza/Valley/
Ardmore
XXX
XXX
10/14/05
Flashlight Trick or Treat
South Park
XXX
XXX
10/22/05
Pumpkins in the Park
TBD
XXX
XXX
10/28/05
Halloween Carnival
Valley School
XXX
November
Date
Name
Location
CR Dept
HB Co-
Sponsor
Non-
Profit
Comm
11/3/05
Senior Flu Clinic
. Clark Building
XXX
11/11/05
Veterans Memorial Event
Comm Center
XXX
11/27/05
World Aids Day Event
Pier Plaza
XXX
' December
Date
Name
Location
CR Dept
Co -Sponsor
Non-
Profit
Comm
12/1/05
Holiday Tree Lighting
Pier Plaza
XXX
12/3/05
Sand Snowman Contest
Beach N. Pier
XXX
12/10/05
Sea Slug Youth Surf Contest
Beach/S.Side
XXX
12/17/05
Breakfast with Santa
Clark Building
XXX
12/31/05
New Years Eve Celebration
Pier Plaza
XXX
ATTACHMENT B
INFORMATION GRID
CITY OF HERMOSA BEACH: 2005 COMMERCIAL EVENT APPLICATIONS
APPLICANT
EVP Tour
AVP Hermosa Open
MESP Marketing
EVENT/YEAR
Pro Am Beach
Volleyball Tournament
5th Year
Pro Beach Volleyball
Tournament
2n° `Year in 6, not coordinated in
conjunction with Beach Bash
Hermosa Beach Triathlon
14th Year
DATES/
LOCATION
June 18
Beach
July 21-24
Beach/Plaza
October 9
Beach/Plaza
SET-UP
June 17
July 14, 15 (no wknd work)
July 18, 19, 20
October 9
TEAR -DOWN
June 18
July 25, 26, 27, 28
October 10
CATEGORY
II
III
II
ADMISSION CHARGES
No
No
No
SHUTTLE BUS
REQUIRED
No
Yes
No
INSURANCE
2 Million
2 Million
2 Million
FILMING
No
Yes
No
SEASON
Summer
Summer
Off -Season
FEES (ESTIMATE):
Permit
Set-up/Tear Down
Police
Fire/Paramedic
CR Staff•
Public Works
Admission
Film & Location
Business License
Banner
Co -Sponsor
Parking
Amp. Permit
TOTAL
2,155.00
400.00
N/A
N/A
300.00
N/A
N/A
N/A
314.00
735.00
300.00
144.00
47.00
$4,395.00
15,888.00
1,200.00
9,873.00
2,196.00
900.00
N/A
N/A
4,105.00
314.00
735.00
1,500.00
10,800.00
47.00
$47,558.00
Additional Security/Clean-Up
Deposit $10,000
2,155.00
400.00
4,851.00
N/A
300.00
1,500.00
N/A
N/A
314.00
N/A
300.00
360.00
47.00
$10,227.00
Attachment B
CITY OF HERMOSA BEACH: 2005 NON PROFIT EVENT APPLICATIONS
APPLICANT
Great Autos of
Yester Year Club
Hermosa Arts Foundation &
Klade Gallery
Amateur Athletic Union (AAU)
EVENT/YEAR
Car Show
6th Year
Hermosa Beach Art Walk
2n° Year
•
Youth Beach
Volleyball Tournament
10`" Year
DATES/
LOCATION
May 7
Pier Plaza
May 12, June 16 & July 21
Upper Pier Avenue
July 9-10 Girls July 17 Boys
Beach
SET-UP
May 7
May 12, June 16 & July 21
July 8
TEAR -DOWN
May 7
May 12, June 16 & July 21
July 10
ADMISSION CHARGES
No
No
No
SHUTTLE BUS
REQUIRED
No
No
No
INSURANCE
2 Million
2 Million
2 Million
FILMING
No
No
No
SEASON
Off -Season
Summer
Summer
FEES (ESTIMATE):
Permit
Set-up/Tear Down
Police
Fire/Paramedic
CR Staff
Public Works
Admission
Film & Location
Business License
Banner
Co -Sponsor
Parking
Amp. Permit
Dam
TOTAL
Fees
360.00
325.00
70.00
47.00
$802.00
Requested
Waivers
**360.00
$360.00
Fees
1,800.00
67.00
90.00
735.00
.
141.00
$2,833.00
Requested
Waivers
**1,800.00
$1,800.00
Fees
600.00
245.00
47.00
$892.00
Requested
Waivers
**600.00
47.00
$647.00
**Note: Permit fees are based upon anticipated attendance $1.20 per participant up to 1,500.
When spectators number more than 1,500, fee category is commercial rate based on impact.
•
CITY OF HERMOSA BEACH: 2005 NON PROFIT EVENT APPLICATIONS
APPLICANT
So Cal Foundation
South Bay Family Health Care
Center
Volcom Sea Slugs
EVENT/YEAR
Beach Volleyball Tournament
4th Year
World Aids Day
9th Year
Youth Surf Contest
5th Year
DATES/
LOCATION
July 30
Beach
November 27
Plaza
December 10
Beach
SET-UP
July 30
November 27
December 10
TEAR -DOWN
July 30
November 27
December 10
ADMISSION CHARGES
No
No
No
SHUTTLE BUS
REQUIRED
No
No
No
INSURANCE
2 Million
2 Million
2 Million
SEASON
Summer
Off -Season
Off -Season
FEES (ESTIMATE):
Permit
Set Up/Tear Down
Police
Fire/Paramedic
CR Staff
Public Works
Admission
Film & Location
Business License
Banner
Co -Sponsor
Parking
Amp. Permit
TOTAL
Fees
480.00
300.00
54.00
47.00
$881.00
Requested
Waivers
"480.00
54.00
$534.00
Fees
240.00
67.00
47.00
$354.00
Requested
Waivers
**240.00
67.00
47.00
$240.00
Fees
180.00
80.00
72.00
$332.00
Requested
Waivers
**180.00
72.00
$252.00
**Note: Permit fees are based upon anticipated attendance $1.20 per participant up to 1,500.
When spectators number more than 1,500, fee category is commercial rate based on impact.
• •
\
SPECIAL EVENT APPLICATIONS
EVP TOUR
Event Overview
Title: The EVP ProAm Tour
Organization: EVP
Date: June 18, 2005
Time: 8:00 am to 6:00pm
Location: North of Pier
Estimated Participants: 500
Estimated Spectators: 500
Description:
This tour will feature top male and female pro teams from all over the
country competing in a two -on -two beach volleyball tournament. An
Amateur beach volleyball tournament, open to local teams, will be
hosted concurrently.
SPORTS ENDEAVORS, INC. (EVP TOUR)
CITY OF HERMOSA BEACH
COMMERCIAL BEACH EVENT CONTRACT
i
This contract is entered into on MARCH 8, 2005 at Hermosa Beach, California by and between SPORTS
ENDEAVORS, INC. (EVP TOUR), a Sporting Events Promoter, and the CITY OF HERMOSA BEACH
(CITY) with regards to the PRO AM BEACH VOLLEYBALL TOURNAMENT on JUNE 18, 2005.
FEES
Permit fee shall be $2,155 per event plus set up/tear down fee of $200 per day and other CITY fees as
required.
The $500 application deposit will be applied toward the permit fee.
All predetermined costs/fees shall be paid two weeks prior to the tournament.
All unanticipated costs incurred by CITY on behalf of the event shall be paid within 15 days of receiving an
invoice from CITY.
LOCATION
❑ On Beach, North of the Pier
o Tournament operations and staging are subject to change if necessary due to CITY construction.
SECURITY
CITY shall establish a command post in the immediate vicinity of the tournament.
EVP TOUR shall provide no less than one (1) unarmed security officers. Said officers shall wear
identifiable uniforms that indicate a separate identity from other tournament staff.
A representative of the security staff shall meet with the Hermosa Beach Police Department Watch
Commander prior to the tournament for a pre -event briefing.
The private security staff shall be responsible primarily for informing spectators of CITY'S alcohol
ordinance.
CITY shall provide Officers for each day of the event as follows: One (1) Officer from 10:00 a.m. - 6:00
p.m., or as many Officers as deemed necessary by the Chief of Police.
CITY shall provide Fire/Paramedic personnel for the event or as many firefighters as deemed necessary
by the Fire Chief.
Cost of officers and Fire/Paramedic personnel shall be assumed by EVP TOUR
CLEAN -UP
EVP TOUR shall use a professional maintenance service to clean the following areas each day of the
tournament:
• The Beach and Strand (impacted area)
1
• •
The maintenance service shall be responsible for hauling the trash outside the CITY following the
tournament.
EVP TOUR shall provide additional trash receptacles at the following locations:
• Beach (impacted area)
• Strand (impacted area)
• And, additional trash receptacles as CITY requires
EVP TOUR shall take the necessary steps to encourage participants and require sponsors to use
recycling bins for appropriate materials. EVP TOUR shall make arrangements for such bins.
LOS ANGELES COUNTY DEPARTMENT OF BEACHES AND HARBORS SERVICES
CITY shall make any necessary contacts on behalf of the event with the Los Angeles County Department
of Beaches and Harbors.
EVP TOUR shall assume all costs for any additional lifeguards each day of tournament if required by Los
Angeles County Lifeguards.
If EVP TOUR desires any County services, they must process their request through CITY. Any costs for
County services will be borne by EVP TOUR
INSURANCE
At least ten (10) days prior to the event, EVP TOUR shall provide CITY a Certificate of Insurance providing
personal injury and property damage liability insurance naming CITY, and County of Los Angeles, their
officers, employees and agents as additional insured with minimum coverage of $2 million combined
single limit coverage. Insurance is to be placed with insurers with a current AM Best's rating of no less
than A:VII. Said insurance shall not be canceled or altered without 30 days notice in writing to CITY and
County.
EVP TOUR insurers shall be primarily responsible for any and all liability resulting or arising from the
performance of the contract and CITY and County and their insurers shall not be required to contribute.
For insurance purposes, the event area shall be defined to include any and all areas occupied or affected
by the event.
EVP TOUR agrees to defend, indemnify, and hold CITY and County of Los Angeles harmless from and
against any and all liability and expense, including defense costs and legal fees, caused by the negligent
or wrongful act or omission of EVP TOUR its agents, officers and employees, including but not limited to,
personal injury, bodily injury, death and property damage.
CO-SPONSORS
A fee of $100 each shall be charged for all co-sponsors with each co-sponsor permitted one display booth.
All co-sponsors must meet with CITY approval prior to the event.
2
• •
ADVERTISING
EVP TOUR shall be required to make announcements informing spectators of CITY'S alcoholic beverage
ordinance as deemed necessary by Hermosa Beach Police. Signage regarding the CITY'S alcohol
ordinance shall be required by EVP TOUR. CITY staff shall determine criteria for size, wording and
locations for posting.
All sponsor signs, props, product facsimiles, etc. deemed necessary by EVP TOUR to identify the event,
shall be approved as to location and content by CITY. CITY will not unnecessarily deny said approval and
will not curtail certain constitutional rights of EVP TOUR
CITY shall permit two (2) street banners to be posted for tournament. Cost of installation shall be the
responsibility of EVP TOUR
CITY shall permit EVP TOUR to display six (6) large replicas of their product. CITY staff shall have final
approval of said replicas and determine location.
PARKING
EVP TOUR shall be required to post temporary "No Parking" signs 24-72 hours in advance of event (as
directed by CITY) and be responsible for the removal of signs on final event day. EVP TOUR shall use
plastic cable ties to secure the signs.
At no time may EVP TOUR block emergency vehicle access. Parking privileges may be revoked at
anytime by CITY.
SPECIAL EVENTS
CITY shall review all requests for any special events to be held as part of the tournament. CITY shall
have the right to deny all requests.
CITY Council must approve any/all requests for bands/concerts prior to the event.
ADDITIONAL PROVISIONS/RESPONSIBILITIES OF CITY
CITY reserves the right to use the stadium for civic or recreational events or activities.
CITY shall allow EVP TOUR the opportunity to sell official EVP TOUR concession items per certain
conditions:
• No food or beverage concessions shall be permitted on the Beach or in the Pier Plaza area,
• Free sampling booths will be permitted on the beach, per City conditions and Health Department
approval,
• All concession items must be approved by CITY prior to event.
ADDITIONAL PROVISIONS/RESPONSIBILITIES OF EVP TOUR
EVP TOUR shall be responsible to obtain all necessary County and State health permits as required.
EVP TOUR will be required to obtain an amplified sound permit from CITY.
3
Event shall be conducted in compliance with CITY Noise Ordinances. Ordinances are on file at the
Department of Community Resources.
EVP TOUR will be solely responsible for event management.
EVP TOUR shall provide barricades and cones for use at pre -approved street closures and other areas as
deemed necessary by CITY staff.
EVP TOUR shall designate area for spectators to store alcoholic beverages.
EVP TOUR will abide by any additional policies or appropriate fees as established by the CITY.
EVP TOUR shall be responsible for all prize money, equipment, sound system and necessary personnel
for conducting said tournament.
EVP TOUR shall only set up/tear down between the hours of 8:00 a.m. and 9:00 p.m. on scheduled days.
CITY RESERVES THE RIGHT TO AMEND AND/OR TERMINATE THIS CONTRACT AT ANY TIME.
CITY OF HERMOSA BEACH
Mayor Date
APPROVED AS TO FORM
City Attorney Date
DEPARTMENT OF COMMUNITY RESOURCES
Director Date
SPORTS ENDEAVORS, INC.
Director of Operations Date
ATTEST
City Clerk
4
AVP
EVENT OVERVIEW
Title: AVP Hermosa Beach Open
Organization: AVP Pro Beach Volleyball Tour
Date: July 21-24, 2005
Time: 8:30 AM — 6:30 PM Tournament
Location: North of Pier
Estimated Participants: 300
Estimated Spectators:
4,000 per day
AVP Request
Parks & Recreation Commission Recommendation
Event Date
Commission recommends approval of dates specified
July 21-24, 2005
for event set-up, implementation, and tear down.
Event Set -Up
July 14-15 & 18-20, 2005
Commission has recommended two additional days of
(no weekend activity)
set-up and an additional day for tear down to
Event Tear Down & Clean
accommodate timely event opening, beach steam
July 25-27, 2005
cleaning by the County, and safe/correct installation of
Court Installation
volleyball courts, once the beach has been cleared.
July 28, 2005
Food and Drink Sales on the
Beach.
Per City ordinance 12.20.300, no person shall sell or
offer for sale any foods, refreshments, drinks or other
goods, wares, or merchandise upon the beach or strand.
Commission does not recommend change of City
ordinance. The special event policy stipulates
sampling of products only, so as not to compete with
local merchant sales of product, food, and drink.
Beach Clean-up is a primary area of concern.
• The special event policy permits sales on the beach
ofevent-sanctioned AVP merchandise only.
• The special event policy permits four (4) additional
vendors to sell merchandise on Pier Plaza in
association with the event.
The Chamber of Commerce supports sales of
merchandise and food on the beach if Hermosa Beach
merchants are utilized as vendors.
Alcohol Consumption on the
Beach.
Per City ordinance, 12.20.040, no person shall possess,
transport, deliver, sell, give away, purchase, or
consume alcoholic beverages on the beach.
Commission does not recommend change of City
ordinance.
Beach Club Membership
Reserved Seating.
&
Per coastal commission policy, the AVP cannot charge
admission to the proposed event, but may sell preferred
seating for up to 24% of the total amount seating
capacity. More than 75% of the seating capacity shall
be available free of charge for general public use. -
Commission supports the limit imposed by the coastal
commission.
Fee Waiver Request.
• Commission does not recommend waiving fees
for this commercial event.
• AVP is a corporate entity; as such there is no
precedence for fee exemption. The majority of
fees charged are direct costs to the City. Direct
costs are reflective of the four-day event only.
• Indirect costs are recovered by the special event
permit fee. The special event fees encompass
costs associated with interdepartmental senior
personnel for planning meetings, event
coordination, inspections, site mapping,
operational procedures, emergency
preparedness, permit processing, traffic control,
and communications. Event components are
City staff intensive for continuous months prior
to the implementation phase and require .
Two (2) Street Banners
Thirty eight (38) Light Pole
Banners
Location: The Strand, Pier
Avenue, and Hermosa Avenue.
Commission recommends approval of both street
banners and light pole banners at all locations.
Friday Night Concert
6:00 PM — 8:00 PM
Location: Center Court.
Entertainment Venue: TBD.
Commission recommends approval of the Friday
evening concert, based upon the formula for success
developed last year. The music genre of Smash Mouth
was appropriate family entertainment and the timeliness
of an 8:00 PM venue closure prevented impact issues
on Pier Plaza.
AVP must return to Council for approval for musical
entertainment selection.
November 19, 2004
City of Hermosa Beach
Community Center
710 Pier Avenue
Hermosa Beach, CA 90254
Attention: Lisa Lynn
Dear Lisa,
When the AVP elected to include Hermosa Beach on its event schedule in 2004, it did so
in recognition of Hermosa Beach's large fan base and historical significance to the sport.
Despite the fact that many of our requests were denied by the City, the AVP nonetheless
decided to go forward with the event and show the City of Hermosa Beach what type of
event the AVP could produce and how beneficial the event was to the City. We took the
additional step in 2004 of holding an annual sponsor summit in Hermosa and had top
executives from Fortune 500 companies from around the country attend the event (and
stay at Hermosa Beach hotels). Without question, the 2004 Hermosa Beach Open was a
tremendously successful event that featured dynamic production, network television,
tremendous additional media attention, turn -away crowds and unforgettable volleyball. It
is not an exaggeration to say that it was without doubt the greatest of all Hermosa Beach
Open volleyball tournaments.
The AVP has aspirations to produce a 2005 Hermosa Beach Open that will be even more
successful than its predecessor. However, to achieve this goal in 2005 and beyond, the
AVP needs the assistance of the City of Hermosa Beach. Only with such assistance can
the AVP continue to hold an event in Hermosa Beach and ensure that the Hermosa Beach
Open remains one of the greatest beach volleyball tournaments in the world.
By including. Hermosa Beach as one of its major stops on the tour, the City of Hermosa
Beach receives an exciting event that (i) is highly enjoyed by its citizens, (ii) is nationally
televised and provides the City of Hermosa Beach with millions of dollars of publicity,
and (iii) provides over 51,000,000 in direct economic impact to the community. In
return, the AVP only asks that the City of Hermosa Beach support the event by providing
a very limited number of "services" as detailed below. These are services that are
commonly provided by other cities that host AVP events (in fact, other cities generally
provide many more services and benefits to the AVP than what is requested in this letter)
and are needed in order for the event to remain viable.
6100 Center Drive, Suite 900 1 Los Angeles, CA 90045 Tel 310.426.8000 Fax 310.426.8010
THE 2005 EVENT
• Event Calendar
- Set -Up: July 14-15 & 18-20, 2005
- Event: July 21-24, 2005
- Breakdown: July 25-27, 2005
• Sales on Site
Merchandise (Souvenirs)
Food and drinks (including water)
Beach club memberships and reserved seating up to the limit imposed by
the Coastal Commission (Approx. 25% of available seating)
• General Event Activities
Pro Beach Volleyball Tournament
- Amateur Volleyball Tournament
- PA announcing with emcee
Taped and live music
- Sampling (Products TBD)
Sponsor Display and Promotion — To include various display tents,
interactive areas, banners, flags and inflatables. To also include up to 9
sponsor display vehicles on site. Please note that sponsor sales and
activation planning are still in progress, so some on-site sponsor
activity/display is TBD.
Television Filming of tournament competition
Possible additional TV filming for specialty TV shows
Radio Remote
EVENT BENEFITS PROVIDED TO THE CITY OF HERMMOSA BEACH
The following sets forth some of the benefits that the City of Hermosa Beach and its
citizens and local businesses receive when the AVP holds a grand slam type beach
volleyball tournament in the city:
• Title of the Event: The event will include "Hermosa Beach" in the official
title of the Event because the event will be called "The Hermosa Beach
Open." While the title may also contain the name of one or more sponsors,
"Hermosa Beach Open" will always be included —what this means is that
all displays and mentions of the event on television (including on network
television), print advertising and promotion, radio advertising and promotion
•
and otherwise will always include references to Hermosa Beach. (e.g., the
"Hermosa Beach Open")
• National Television Broadcast of the Hermosa Beach Open: The Hermosa
Beach Open will be televised "live" nationally on NBC on both Saturday, July
23" d and Sunday, July 24rd, 2005. We will ensure that NBC shows plenty of
"beauty shots" of Hermosa Beach and its pier. The broadcasts will essentially
serve as two 90 -minute commercials for the City of Hermosa Beach. The '
benefits of such exposure are numerous (increases in visitors to Hermosa
Beach, increased business for local businesses, etc.).
• National, Regional and Local Exposure for the City of Hermosa Beach:
AVP events receive incredible exposure through,local, regional and national
broadcast, print and radio media. All of this media for the event will include
Hermosa Beach. This will also result in increases in visitors and increased
business for local businesses.
• Economic Value to the City of Hermosa Beach: In 2004, the AVP engaged
a third party (SMRI) to determine the direct economic impact that an AVP
event has on a host city. According to SMRI, the City of Hermosa Beach
received 51,653,253 in direct economic impact by the AVP holding the
Hermosa Beach Open in its community in 2005. In addition, Joyce Julius
and Associates, Inc. calculated that the City of Hermosa Beach received a
total of 225,641,121 impressions through national television, regional
television, television advertising, print advertising, radio advertising,
posters and flyers, and outdoor advertising and that these impressions
were worth a total of 51,083,279. Not included in these numbers are the
additional impressions that the City of Hermosa Beach received through
various publicity (e.g., articles reporting on the tournament) regarding the
event.
• Top Athletic Competition: Beach Volleyball has been an Olympic sport
since 1996 and the AVP features world class athletes such as current Gold
Medal winners Misty May and Kerri Walsh, 2000 Olympic Gold Medalists
Eric Fonoimoana and Dain Blanton, three time Olympic Gold Medalist Karch
Kiraly, current bronze medal winners Holly McPeak, and Elaine Youngs and
Olympians Annett Davis and Jenny Johnson Jordan.
• Free Event: Unlike some other cities where the AVP goes (e.g.,Tempe,
Austin, Chicago, New Jersey, Las Vegas,), the AVP will not charge for
general admission for the citizens of Hermosa Beach to witness such
incredible athletes in action. The AVP event will provide a wonderful public
service for the citizens of Hermosa Beach. The event is free, very
entertaining, and includes a wholesome family -friendly environment that
drives a great many people to Hermosa Beach where they experience a
memorable day on a City of Hermosa Beach beach.
• •
• Volleyball / City of Hermosa Beach Culture: Volleyball is intrinsically a
part of the fabric and culture of Hermosa Beach. Professionals train in
Hermosa Beach and thousands more play there. Absolutely nothing
epitomizes the City and its beach lifestyle more than the game of volleyball
and those who play it. The AVP Hermosa Beach Open is the annual
celebration of this culture and lifestyle.
• City Is Tied To The Event: Cities that host AVP events quickly realize that
the AVP delivers a "tent pole" event that communities, fans and their families
plan for each year. The Hermosa Beach Open will become the quintessential
City of Hermosa Beach "tent pole" event.
•
• "Free" Clinics: Significant Benefits to Kids: Typical sports athletes are
accessible only through special guest appearances at expensive sports camps..
The City of Hermosa Beach's partnership with the AVP creates a rare
opportunity for the kids to enjoy invaluable time with world-class athletes that
are delivered to them in part by the City of Hermosa Beach. Each child is
"coached" by top AVP professionals on the basics of volleyball. Advanced
techniques are also covered for high school players that posses the necessary
skill level. No other volleyball camp, clinic or class in the world is able to
boast the level of talent associated with an AVP clinic.
• Professionally Run Event: The AVP is committed to running events in an
exceedingly professional manner. The design of the event, its professional
staff and the way the event is produced all contribute to one of the smoothest
run professional events of its kind in the country. This leads directly to a very
safe event environment that demands minimal government resources to
oversee it. Ultimately, the event is a credit to the City of Hermosa Beach, the
City's Recreation Department and its citizens and local businesses.
SERVICES PROVIDED BY THE AVP
• Costs of Event: Except for certain specific services requested of the City of
Hermosa Beach, AVP shall be responsible for any and all costs in connection
with the Hermosa Beach Open and any qualification tournament in connection
with the Open. These costs will include all operational and production costs
including stadium bleacher seating, television production, nets, sound
equipment, volleyballs, scoreboards, announcer's platform, court siding, court
lines, tents, booths, operational staff, volunteers, entertainment, etc.
• Television Exposure: The AVP will televise the Event on either network
television (NBC) or major cable television (with carriage in at least 40 million
households) each year and agrees to include "beauty shots" of the City of
Hermosa Beach in the broadcasts, as well as numerous audio mentions of the
City of Hermosa Beach. The City of Hermosa Beach shall have the right to
•
use clips from such broadcast for marketing and promotional purposes
without any charge (other than out-of-pocket costs for editing, transferring,
remixing or third party clearances).
• Media Exposure: AVP shall arrange for extensive local media coverage of
the Event and will incorporate the City of Hermosa Beach in such coverage.
• On -Site Promotion: AVP will provide promotion for the City of Hermosa •
Beach at the Event itself. Such promotion shall include public address
announcements, a display/information booth at the Event to publicize City of
Hermosa Beach programs (e.g., beach programs, recreation leagues, etc.),
signage opportunities and the right to have a City of Hermosa Beach
representative take part in the awards ceremony. t.
• Volleyball Clinics and Exhibitions for City Recreation Programs and/or
Local Schools: For the benefit of the City of Hermosa Beach, AVP shall
provide the City with a youth beach volleyball clinic at the site or other
mutually agreed upon location. The AVP will provide professional athletes to
serve as group instructors and inspirational leaders. The clinic will take
approximately two hours and AVP and its public relations firm will use best
efforts to cause local media to cover these youth -oriented activities. The AVP
athletes will also provide the children with autographs and photo
opportunities.
• Opportunity to Serve as Volunteers: AVP will also invite local area
children to serve as volunteers at the event. Each volunteer will be provided
with an official AVP Staff T-shirt, lunch, beverages, a visor, and interaction
with the players. A special reserved seating section will also be made
available during the men's and women's finals for the volunteers (and family).
SERVICES REQUESTED OF THE CITY OF HERMOSA BEACH
As detailed above, an AVP event provides various significant benefits to a city. In return,
the AVP asks that an event city help in supporting the event by providing a limited
amount of services in order to ensure that the event can reach its potential. Specifically,
the AVP requests the following from the City of Hermosa Beach in order to ensure the
future commercial viability of the event:
• Waiver of Fees
In consideration of the previously mentioned benefits the AVP Hermosa Beach
Open brings to the City of Hermosa Beach, the AVP asks the City to waive the
following fees that do not represent an actual out-of-pocket expense to the City:
permit, set-up / tear down, film & location and co-sponsor. Most cities that host
AVP events provide various public resources free of charge to the AVP as part of
our agreement to bring an AVP event to their cities. Moreover, in cities where the
• •
AVP is prevented from charging for admission, cities either do not charge any
permit fees whatsoever or limit suchfees in return for the benefits provided by the
AVP. It is very difficult for the AVP to bring an event to a city without this type
of mutual support. For Hermosa Beach, the AVP would reimburse the City for all
direct costs associated with the event but requests that the City waive the fees
described above.
• VIP Hospitality
In order for the AVP to put on this free event for the citizens of Hermosa Beach,
we must rely exclusively upon sponsors to shoulder the significant financial cost
of the event. We are competing with other professional sports (golf, tennis, NBA,
NFL, etc.) for these sponsorship dollars and therefore it makes sense to offer our
sponsors similar hospitality amenities as other major sports. A first-class
hospitality area allows our sponsors to entertain their. key customers and guests in
the same fashion as at other professional sporting events, A competitive first-class
hospitality area includes excellent seating, food, and sponsors products in the
hospitality area. The AVP is requesting that alcohol service (beer and wine
only) be permitted exclusively in the elevated hospitality tent above the north
center court bleacher. The AVP understands that with this request goes
serious responsibility in overseeing such service. With this in mind, the AVP
commits to the following basic operating tenets to ensure responsible
management and service:
1) Management Oversite — There would be a designated "alcohol
service" manager overseeing the dispencement of alcohol at all times
the service is in operation.
2) Police Oversite — The AVP would ask that a designated police officer
oversee the operation at all times the service is in operation.
3) Make Good Operation — The AVP would commit to running a
thoroughly responsible alcohol service and would expect the police
department to terminate the service for the balance of the event if such
service is determined to not be managed responsibly.
4) Limited Area — Alcohol service would only be provided in the
elevated tented area above the north grandstand. Individuals could not
consume alcohol in the bleacher seats that connect to the elevated area.
5) Limited Service — Only those 21 years or older would be eligible to
be served. Such eligible guests must have a wristband or stamp
identifying them as 21 years or older.
6) Limited Consumption — Beer will be served in 16 ounce plastic cups
and individuals will be limited to three beers only.
7) Controlled Area — Security guards will be posted at the top and
bottom of their stairway to the elevated tented area. Security guards
will also be posted at the top of the two stairways that access the
elevated tented area from the bleacher. As a result, the elevated tented
area be controlled and secured regarding limiting alcohol
• •
consumption to that area only. No alcoholic beverages will be allowed
to be brought in or taken out of the area.
8) Professional Servers — Only servers who have completed a
responsible beverage service course provided by the Alcohol Control
Commission may serve alcoholic beverages.
9) Posted Signage — Signs will be posted at the entrance and exit points
that state "NO ALCOHOLIC BEVERAGES BEYOND THIS
POINT". Additional educational signage such as "DON'T DRINK
AND DRIVE" will be posted in the area as well..
Such hospitality alcohol service would allow the Hermosa Open special guests to
enjoy the tournament in a totally controlled environment in a manner similar to
that provided them at other professional sporting events. The AVP asks the City.
to approve alcohol service only in the elevated hospitality area as described
above.
• Food and Drink Sales on the Beach
In order for AVP events to be financially viable, it is necessary that the event have
the same type of revenue streams available to other sporting events. One of the
important revenue streams is concessions. Not only does this help make the event
financially viable, but it is also provides a very important amenity to the fans and
helps them maximize both their experience and their perception of the event.
Virtually every city that the AVP goes to allows the AVP to sell concessions
at the event. As an accommodation to the City of Hermosa Beach in order to
protect the interests of the Hermosa Beach business community, the AVP
proposes that the AVP would only contract with Hermosa Beach businesses to
handle food and beverage sales at the event.
The AVP understands there is a sensitivity to the City of Hermosa Beach
businesses and that approval of such sales for the AVP could effect their
bottom line. However, the AVP Hermosa Beach Open is one of the biggest
weekends of the year for all the downtown businesses and it is a direct result
of the AVP's efforts. Any decrease in the bottom line of the downtown
businesses due to approval of concession sales for the AVP would be minor
compared to the overall increased revenue these businesses enjoy when the
AVP is in town. This minimal impact is mitigated even further if AVP
concession sales on the beach are restricted to downtown businesses as
suggested.
To provide context, please note that the City of Manhattan Beach originally
enforced a similar ban on the sale of food and drinks on the beach. The City
however changed their position and approved the sale of food and drinks on
the beach at the Manhattan Beach Open as long as such sales were handled
by City businesses. This has proved to be a win-win situation as the local
businesses enjoy the benefit of increased sales at their business and at the
• •
event while the AVP enjoys the benefit of such sales at the event as well. As
successfully approved in Manhattan Beach, the AVP asks that concession
sales on the beach, operated by local businesses, be approved for the 2005
Hermosa Beach Open.
• Marketing Support
As part of our agreements with host cities, the host cities agree to provide a
certain amount of marketing support for the event. Typically, host cities agree to
conduct certain mutually approved marketing and promotion activities for the
event such as posting of flyers and posters, placement on city website, running of
highlight and promotional tape on public service announcement channel, etc.).
We would expect that the City will provide the same:type of support for our
event.
Lisa, the AVP is again excited about producing another "Grand Slam" type event in the
City of Hermosa Beach. The AVP looks forward to once again bringing the best in
volleyball competition and event production to Hermosa Beach in 2005. The AVP asks
that the City of Hermosa Beach help support the AVP Hermosa Beach Open by
approving the requests presented above. Such approval will help ensure the financial
viability of the event as we build a tradition and legacy that will stand the test of time.
Sincerely,
Tour Director/AVP
November 19, 2004
Honorable Mayor and City Council
City Hall
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, CA 90254
Dear Honorable Mayor and Members of the Hermosa Beach City Council,
The AVP is in the process of submitting its application for the 2005 AVP
Hermosa Beach Open scheduled for July 21-24, 2005. The AVP is requesting permission
to sell food and drinks on the beach and to serve beer and wine in the elevated hospitality
area on the beach in conjunction with the tournament.
Pursuant to these requests, the AVP asks the City Council to grant an exception
for one event per year to ordinance 12.20.040 that would permit hospitality alcohol
service on the beach and to ordinance 12.20.300 that would permit food and drink sales
on the beach.
Thank you very much for your consideration of this request.
Sincerely,
Matthew Gage
Tour Director/AVP
6100 (enter Drive, Suite 900 = Los Angeles, CA 90045 Tel 310.426.8000 , Fax 310.426.8010
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CITY OF HERMOSA BEACH
ASSOCIATION OF VOLLEYBALL PROFESSIONALS
COMMERCIAL EVENT CONTRACT
This contract is entered into on MARCH 8, 2005, at Hermosa Beach, California by and between
the ASSOCIATION OF VOLLEYBALL PROFESSIONALS, INC. (AVP) and the CITY OF
HERMOSA BEACH (CITY) with regards to the AVP — Hermosa Beach Open on JULY 21-24,
2005.
FEES
Permit fee shall be $3,972 per day, plus set up/tear down fee of $200 per day and other CITY
fees as required.
The $500 application deposit will be applied toward the permit fee and will be refunded only if the
permit request is denied by CITY.
A $10,000 security/clean-up deposit is required and will be refunded only if the beach is cleaned to
City standards within the specified time frame.
All predetermined costs/fees shall be paid two weeks prior to the tournament.
All unanticipated costs incurred by CITY on behalf of the tournament shall be paid within 15 days
of receiving an invoice from CITY.
LOCATION
❑ On Beach and North of the Pier
o Pier Plaza
o Tournament operations and staging are subject to change if necessary
SECURITY
CITY shall establish a command post in the immediate vicinity of the tournament. The command
post shall be staffed at all times with one (1) representative of the Hermosa Beach Police
Department and one (1) representative of AVP.
AVP shall provide no less than six (6) unarmed security officers. Said Officers shall wear
identifiable uniforms that indicate a separate identity from other tournament staff.
A representative of the security staff shall meet with the Hermosa Beach Police Department
Watch Commander prior to the tournament for a pre -event briefing.
The private security staff shall be responsible primarily for informing spectators of CITY'S alcohol
ordinance.
CITY shall provide Officers for the event as follows: Four (4) Officers and one (1) Sergeant
each day of the event, or as many Officers as deemed necessary by the Police Chief.
CITY shall provide Fire/Paramedic personnel for the event as follows: Two (2) Fire/Paramedic
each day of the event, or as many Fire/Paramedic deemed necessary by the Fire Chief.
Cost of Officers and Fire/Paramedic personnel shall be assumed by AVP.
1
•
SET-UP
• All event personnel and construction crew members must wear orange safety vests or orange
t -shirt at all time during set-up and tear -down. Venue site will be closed if this procedure is
not adhered to.
• All vehicles entering and exiting the Strand must have an orange -vested crew member in front
and behind each vehicle while it is in motion. .
EVENT OPERATION
• The venue will not open until inspection has passed and both Fire Engineer and Building
Inspector has signed off on inspection sheet.
• AVP is responsible for securing site and disallowing entrance to the public until inspection has
passed each day.
CLEAN-UP
AVP shall use a professional maintenance service to clean the following areas each day of the
tournament:
• The Beach and Strand (impacted area)
• Pier Plaza (impacted area)
The maintenance service shall be responsible for hauling the trash outside the CITY following the
tournament.
AVP shall provide additional trash receptacles at the following locations:
• Beach (impacted area)
• Strand (impacted area)
• And, additional trash receptacles as CITY requires.
AVP shall use Consolidated Waste to provide: One (1) 30 yard roll -off trash bin on 11th Street at
Beach Drive and twelve (12) portable toilets that includes one (1) handicap toilet at the base of the
Pier on the south side. CITY staff will determine if additional toilets are needed.
AVP shall take necessary steps to encourage participants and require sponsors to utilize recycling
bins for appropriate materials. AVP shall make arrangements for such bins.
LOS ANGELES COUNTY DEPARTMENT OF BEACHES AND HARBORS SERVICES
CITY shall make any necessary contacts on behalf of the event with the Los Angeles County
Department of Beaches and Harbors.
AVP shall assume all costs for any additional lifeguards each day of tournament if required by Los
Angeles County Lifeguards.
If AVP desires any County services, they must process their request through CITY. Any costs for
County services will be borne by AVP.
2
INSURANCE
At least ten (10) days prior to the event, AVP shall provide CITY a Certificate of Insurance
providing personal injury and property damage liability insurance naming CITY, and County of Los
Angeles, their officers, employees and agents as additional insured with a minimum coverage of
$2 million combined single limit coverage with $4 million in excess liability. Insurance is to
be placed with insurers with a current AM Best's rating of no less than A:VII. Said insurance shall
not be canceled or altered without 30 days notice in writing to CITY and County.
AVP insurers shall be primarily responsible for any and all liability resulting or arising from the
performance of the contract and CITY and County and their insurers shall not be required to
contribute.
For insurance purposes, the event area shall be defined to include any and all areas occupied or
affected by the event.
AVP agrees to defend, indemnify, and hold CITY and County of Los Angeles harmless from and
against any and all liability and expense, including defense costs and legal fees, caused by the
negligent or wrongful act or omission of AVP, its agents, officers and employees, including, but
not limited to, personal injury, bodily injury, death and property damage.
CO-SPONSORS
A fee of $100 each shall be charged for all co-sponsors; with each co-sponsor permitted one
display booth. All co-sponsors must meet with CITY approval prior to event.
ADVERTISING
AVP shall be required to make announcements informing spectators of CITY'S alcoholic beverage
ordinance as deemed necessary by Hermosa Beach Police. Signage regarding CITY'S alcohol
ordinance shall be required by AVP. CITY staff shall determine criteria for size, wording and
locations for postings.
All sponsor signs, props, product facsimiles, etc. deemed necessary by AVP to identify the event,
shall be approved as to location and content by CITY. CITY will not unnecessarily deny said
approval and will not curtail certain constitutional rights of AVP.
CITY shall permit two street banners to be posted for tournament. Cost of installation shall be the
responsibility of AVP.
CITY shall permit AVP to display six (6) large replicas of their product. CITY staff shall have final
approval of said replicas and determine location.
Vehicles parked within the venue for sponsorship display must be limited to nine (9) in number
and site location approved by City safety personnel.
PARKING
AVP shall be required to post temporary "No Parking" signs 24-72 hours in advance of event (as
directed by CITY), and be responsible for the removal of signs on final event day. AVP shall use
plastic cable ties to secure the signs.
AVP shall be required to make announcements indicating: 1) where there is free parking; and, 2)
that CITY will strictly enforce all traffic and parking regulations.
3
• •
AVP shall provide a shuttle bus service from a major satellite point(s) on the outskirts of or outside
of CITY. AVP shall provide directional signs and advertisement which shall be approved in
advance by CITY. Information regarding shuttle bus service shall be included in all tournament
advertisements.
At no time may AVP block emergency vehicle access. Parking privileges may be revoked at
anytime by CITY.
SPECIAL EVENTS
CITY shall review all requests for any special events to be held as part of the tournament. CITY
shall have the right to deny all requests.
CITY Council must approve any/all requests for bands/concerts prior to the event.
ADDITIONAL PROVISIONS/RESPONSIBILITIES OF CITY
CITY reserves the right to use the stadium for civic or recreational events or activities.
CITY shall allow AVP the opportunity to sell official AVP tournament concession items pursuant to
certain conditions:
• No food or beverage concessions shall be permitted on the Beach or in the Pier Plaza area,
• Free sampling booths will be permitted on the beach, per CITY conditions and Health
Department approval; and,
• All concession items must be approved by CITY prior to event.
ADDITIONAL PROVISIONS/RESPONSIBILITIES OF AVP
AVP shall be responsible to obtain all necessary County and State health permits as required.
AVP will be required to obtain an amplification permit from CITY.
Event shall be conducted in compliance with CITY Noise Ordinances. Ordinances are on file at
the Department of Community Resources.
AVP will be solely responsible for event management.
AVP shall be responsible to protect the lower Pier (plaza) surface per the Department of Public
Works.
AVP shall provide barricades and cones for use at pre -approved street closures and other areas
as deemed necessary by CITY staff.
AVP shall designate area for spectators to store alcoholic beverages.
AVP shall maintain public access openings on the Strand Wall (Pier).
AVP will abide by any additional policies or appropriate fees as established by CITY.
AVP shall be responsible for all prize money, equipment, sound system and personnel necessary
for conducting said tournament.
4
•
AVP shall set up/tear down between the hours of 8:00 a.m. and 9:00 p.m. on scheduled days.
At CITY'S option, AVP is required to display and permit CITY representatives to present a
perpetual trophy to tournament winners following the finals.
The AVP's event perimeter may not extend beyond 14th Street. Courts south of the Pier may be
utilized if needed.
CITY RESERVES THE RIGHT TO AMEND AND/OR TERMINATE THIS CONTRACT AT ANY
TIME.
CITY OF HERMOSA BEACH
' Mayor Date
APPROVED AS TO FORM
City Attorney Date
DEPARTMENT OF COMMUNITY RESOURCES
Director Date
ASSOCIATION OF VOLLEYBALL PROFESSIONALS
Director of Operations Date
ATTEST
City Clerk Date
5
--Till 04 AFTER ACTION MEETING INUTES
Thursday, September 16, 2004
COMMUNITY CENTER, ROOM 4
HERMOSA BEACH, CALIFORNIA
10:00 AM
The meeting was called to order at 10:10 AM by Lisa Lynn.
In Attendance:
Lisa Lynn
Mike Flaherty
Lance Jaakola
Paul Wolcott
Matt Gage
Gordie Mahon
Community Resources Dept. Supervisor
Public Works Superintendent
Hermosa Beach Police Dept., Operations
Hermosa Beach Police Dept., Sergeant
AVP Representative
AVP Representative
The Fire Department is not present at this meeting.
Lance Jaakola, Hermosa Beach Police Department, Operations:
Paul Wolcott will speak about specific issues, which occurred on Saturday while the
tournament was in process. Essentially, all other comments are in agreement with issues
'to be voiced by Lisa Lynn and Mike Flaherty relative to the timing of set-up, which
pulled officers away from other duties. There were some security concerns during
construction. Need clearly delineated perimeter marking for construction zone and venue
site, to make the public aware of where they are not allowed to enter. This would be a
more efficient use of funds, rather than consistently policing these areas.
Paul Wolcott, Sergeant:
On Saturday, all venue components were understaffed. The placement of the VIP area
was not clearly marked to separate general seating. There was no security in place for
enforcement and as a result the VIP area was overcrowded, which was dangerous. Even
after clearing out the VIP area, it was noticed that the stands were overcrowded in the
bleachers, walkways, etc. Subsequently, it was discovered that the check-in table was
continuing to give out VIP passes. In the future, this must be coordinated. As a result,
there were people still trying to gain access to the VIP area. In the meeting on Saturday
evening all departments both City and AVP were in agreement that they were
overwhelmed. In reference to Lt. Jaakola, there was not enough time allotted for
construction, which resulted in delays for inspection and consequently venue opening.
Next year, there will be a better understanding of the amount of staff needed for this
event.
On Sunday, Nissan started trying to drive cars around on the beach, which was filled with
people. Next year, this issue should be addressed so that when the cars are in place, they
remain in place until the event is over. This was a hazard as the beach was so crowded —
the drivers were angry with the crowds because they did not move, but there was
nowhere for people to move. It was stated that these cars were delivering the players to
AVP 2004 After Action Meeting Minutes Page 1
the courts. Lisa Lynn stated that this action was approved, but the crowd was not
anticipated which made the maneuver a safety hazard. AVP asked if proper staffing
would have made this acceptable. A clear lane could have been designated and a route
planned with no pedestrians. It was stated that increased staffing would not have made
this safer. There would need to be a barrier in place and then staff to enforce that barrier
to keep public out. Suggested either rope .or tape. Again, the issue was the
underestimating of the crowd on Saturday. Sunday was also crowded, but staff was
better prepared.
Suggested that port -a -potties be set up that are only accessible from inside the venue.
There was one entrance/exit to the stands with a very long line. If you left your seat for
food or the restroom, you had to go to the end of the line and wait to re-enter. Suggested
that VIP port -a -potties be set up. It was stated that in the past port -a -potties have been
prohibited on the beach. The biggest problem is servicing them.
The VIP area was not monitored, even though roped off, the general public gained
access. Once lunch was served, people continued to proceed up to the VIP section
without wristbands. Typically, more VIP passes are issued than there is seating. The
assumption made, is that VIPs will not remain during the entire eight hours of the event
and there will be turnover. Based on past experiences, this has not been a problem. The
number of VIPs showing up at one time and staying most of the day, created this
problem. In June this wasn't a problem. People stayed for a short time then left. A high
impact day in July attracts a larger crowd who stay for longer periods of time. There was
also speculation that the Olympics may have played a part in this.
It was discussed that the shuttle service be shut down when the venue is full, but it was
decided that this would not work, because some people only came in to look around and
then visited their favorite vendors so there was no way to determine when it was actually
full. Another suggestion is that a warning be issued to those people coming in on the
shuttle that the stands are full and it is very unlikely that they will get a seat.
The surrounding businesses stated that this was their single best day. Since the venue
was crowded, people entered the restaurants/bars, etc. to watch the venue on television.
Pier Plaza was "standing room only" in the middle of the afternoon. Impact on the
surrounding areas is of concern to the City.
Lisa Lynn stated that the majority of the complaints she received were in reference to no
sand seating and no gravitons (screens for viewing outside the venue). Without sand
seating and video screens, the only viewpoint for center court was from the stands, which
were full to capacity early in the day and did not open up. Long lines were formed at
each entry point.
The question was asked that if with proper planning would the City be willing to move
forward with this even in the future. Response: Planning for a larger crowd would be
necessary. It is necessary for additional security staffing for those three days.
AVP 2004 After Action Meeting Minutes Page 2
• •
It was reiterated that from the Police Department's perspective that Sunday fared better
than Saturday, because the adjustments were made. The only other problems they faced
were assisting Lisa Lynn with security and crowd control problems. Again, it was
requested that clearly delineated perimeters before and during the event be in place. Lisa
Lynn stated that this problem arose primarily because the venue opened before final
inspection was completed and deemed safe. The workers continued working and it was
unsafe and that is when the Police became involved: to remove the public from the
construction zone.
AVP believes that this can be cured by the extra time, meaning additional set-up days.
They did not want to utilize this extra time out of respect for the residents, but if that time
were available to them they would be happy to use it. Lisa Lynn stated that Staff would
recommend additional days for any subsequent proposals.
Mike Flaherty, Public Works Superintendent:
Mike's areas of concern were before, during and after perimeter maintenance. Referred
to the February 2004 memo regarding Public Works requirements which outlines a good
traffic control plan and other Public Works issues. Mike noticed that the perimeter
maintenance was an issue at the onset. The weakest perimeter maintenance was during
- the `after' or clean up phase. Mike stated that only Dave showed up mid-morning. None
of the people he normally dealt with during this phase were onsite. He acknowledged
Gordie showed up later that morning, but this was not acceptable. Although everyone
had worked excessive hours for this event, but this is an area that must have someone
onsite at the start of the workday to direct trucks, etc. The person that was assigned to
this area was on the beach keeping people out of the event. Mike suggests that AVP
deliver a traffic control program before the event next year. Also suggests that it be
presented to Council that AVP be allowed onsite well in advance of the events to allow
for timely inspections. Mike observed people sitting in the bleachers while construction
was still ongoing — bolts were being screwed in, etc. Games were being played on the
Northern courts before construction was completed.
Mike stated that all departments Public Works, Community Resources, and Fire, and
Police made it uniformly clear what procedures needed to be followed for perimeter
maintenance. It was not maintained; despite adequate equipment available for the strand
protection and perimeter delineation on loan from the City.
Port -a -potty issue: It was discussed that maybe create another stairway from the VIP
section that is fenced in which leads to the port -a -potties only.
AVP stated that at other events, the VIP section had an area for port -a -potties that could
only be accessed from the VIP section. It seemed the better choice is to have VIP
exit/entrance that will facilitate re-entry. This might be handled by armbands, which
would allow the VIP to go to the front of the line. AVP felt there was a way to resolve
this issue without re-designing/relocating the VIP section to facilitate port -a -potties.
AVP 2004 After Action Meeting Minutes Page 3
• •
Mike addressed the issue of sanitizing the beach due to the clean up phase and the debris
on the beach during this phase. In years past there was a no -screw assembly policy
implemented, but this remains with the inspection department. This issue needs to be
addressed. AVP is confident that this issue will also be addressed when the timing (set-
up/teardown days) issue is resolved.
Mike stated that when the volleyball courts are returned either he or Lisa Lynn should be
present. These are premier courts in Hermosa used by the residents and both receive
numerous calls about the courts. When they were re -installed, they were placed too close
together. The posts were too close to the wall and approximately two weeks after re-
installation, someone dug up the poles and moved them and even though not right, they
will have to remain until the next event. AVP stated that Gordie worked with Bill Sigler
on this and thought the issue was handled properly. The proper distance for placement of
the poles is 36 feet and after placing them too close to the wall they were subsequently
moved twice.
Lisa Lynn stated that the venue perimeter needs to be maintained and kept secure for the
entire set-up/teardown phase. Volleyball players were back out on the courts prior to
clean up and court reinstallation. Building materials and debris were left behind; players
fell or stepped onto the debris left behind. This is a huge issue and safety is of utmost
concern.
It was asked if the County has sweepers on the beach. Yes, there are three different
types: scrapers, graders and sanitizers with belt, which is what should be utilized by
AVP before replacing the volleyball courts.
Lisa Lynn, Community Resources Department Supervisor:
The building inspector had a problem with construction not being completed before the
venue started. AVP asked about what specifically. Answer: the ballasts were not yet in,
as required by the engineer -approved plan submitted by the AVP. The inspector can only
approve according to the plans. With timing this issue should be resolved.
AVP was asked if they had a tentative date for next year. Answer: Yes. Third weekend
in July.
Operationally, it was difficult with the Surf Festival following the AVP event and will
not be done again. In 2005, the Surf Festival is scheduled for August 6 — 7th and
Hermosa is not the host city. AVP will look at its calendar and confirm the dates and
contact Lisa.
Temporary life guard housing on the beach was discussed. The temporary headquarters
is located on 14th on the North of the Pier and bathrooms and will remain until July 15,
2005. The size is 100 feet x 100 feet East to West and takes up several of the courts. It
was asked if these could be moved South of the Pier. Mike and Lisa agreed that this was
a good suggestion and was preferable. Lisa stated that she received numerous complaints
from residents. She does not believe that the AAU is a good combination for the current
AVP 2004 After Action Meeting Minutes Page 4
• •
location. Mike stated that South of the Pier another building is currently being built and
will remain for the same length of time. A perimeter fence will be approximately 400
feet x 400 feet and will go from 11th to just North of the Pier head. The good news is that
the six courts from 1 to loth Streets and a swing set from 10th to 8th Streets is a wide-
open spot. In the next two weeks it will be decided and plans will be given to AVP to
review in preparation for next year. The goal is that they these buildings will be gone
well before July 2005.
AVP stated that this may be a problem if they decided to move the television trucks to
Lot B and this will impact parking. Mike stated that it would be difficult for AVP to
negotiate putting a television truck on a brand new pier head.
Mike explained that the concrete platform between the bathroom and the pier is being
expanded to accommodate two tractor trailers. AVP stated this will help. Mike will look
into whether the platform can be made longer as well as wider.
Can pole banners be placed on the Pier? This idea was rejected.
The surfer statue will be on the North side of the Pier.
Lisa asked whether there needed to be coordination between AAU and AVP for events.
There are two AAU events in Hermosa currently and it was not preferred to have a third.
They are extending far North and the participation rate has risen dramatically. Although,
the City supports the AAU, the preference is not to have this venue in the residential area
and it has already extended well beyond the commercial zone. AVP suggested going
South. Lisa stated yes it could be done on a trial basis to study the impact and monitor
feedback. 11th is the end of the commercial zone.
Lisa stated to AVP that it becomes difficult to accommodate AVP requests when
information is submitted late, incomplete, and constantly changing. Lisa stated that a lot
of research and administrative preparation goes into each staff report. Failure to appear
to a meeting or public hearing impedes the process. Lisa explained that when AVP is
scheduled for a meeting, the item is posted for public review. Both commission and
council agendas were changed several times this year to accommodate numerous AVP
requests for change or additional venue components.
AVP asked for forgiveness. They stated they were still working on sponsorship deals
that were not finalized and they would then make a guess and subsequently, have to make
changes and they felt would cause problems. They can pick a later date now that they
know the date will be held open. At that time, they can present finalized information, site
plans, etc. Lisa Lynn stated that the Advisory Commission to Council meets on the
Tuesday of each month. Lisa stated that it was best to have the venue approved with
pending items to be finalized at a later date. It is better to drop a component than to try to
approve something at the last minute.
AVP 2004 After Action Meeting Minutes Page 5
• •
AVP stated for clarification that it is better to ask for a component that does not come
through rather than waiting for it to be finalized and then try to push it through later. Lisa
stated yes. Lisa stated that the "big ticket," changes such as the SmashMouth and film
permits approved just two weeks prior were inappropriately timed. The department is in
the midst of its busy season and it is difficult to stop operations to continuously research,
assess, and accommodate requests.
Lisa suggested that a list of performers and a sample of their music be provided, even
before a performer is finalized. This will assist with time needed for the approval
process. .
AVP: Was signage good? Yes. Peripheral signage was well positioned and
appropriately posted. The coloring was good. Shuttle bus route was clearly marked.
A discussion took place about the news crew parking their personal cars on the Pier head.
AVP acknowledged that this needs to be avoided next year.
Discussion about the numerous bikes parking on 13th Street. There were approximately
100 bikes for a six capacity bike rack. One person was at this location to try to monitor
parking. It was suggested that AVP look into incorporating a temporary location for the
bikes, such as Noble Park.
Issues of concern regarding cabling across the Strand was also addressed. It was
unacceptable the way it was handled this year. AVP acknowledged that they understand
now how to handle this issue acceptably.
The meeting adjourned at 11:35 AM.
AVP 2004 After Action Meeting Minutes Page 6
AAPERATIONS MEETING MINES
JUNE 23, 2004
COMMUNITY CENTER, ROOM 4
HERMOSA BEACH, CALIFORNIA
10:00 A.M.
The meeting was called to order by Lisa Lynn at 10:15 a.m.
In Attendance:
Lisa Lynn
Mike Flaherty
Rick Morgan
Lance Jaakola
Aaron Marks
Roy Bronold
Sheldon Osekowsky
Vince Balvin
Dave Story
Matt Gage
Gordie Mahon
Kenneth Foreman
Jeff Llamas
Jack Tofelogo
Community Resources Dept. Supervisor
Public Works Superintendent
Public Works Director
Hermosa Beach Police Dept., Operations
Hermosa Beach Fire Dept.
Community Development
Hermosa Beach Fire Department
Hermosa Beach CS .
Los Angeles County Fire Dept.
AVP Representative
AVP Representative
Los Angeles County
Brown United
Security
Discussion regarding the delivery and unloading of equipment needed. It was suggested
that the trucks be brought in a few minutes apart, as the street will not handle all four.
Type 2 barricades with reflectors need to be set up in this area — these are critical, even if
they need to be rented. It was stated that the delivery/unloading/storage of the items will
not impact the Strand. Equipment will not be delivered all at once, but will come in over
a period of time.
All personnel working on the sand from the AVP operations must wear orange vests for
identification purposes. This is a safety issue and expedites workers being able to
actually perform their work. If they do not have vests they are not allowed to work. It
was clarified that security will be in the area and they need to identify those that actually
belong in the area to prevent theft, etc. Workers will be allowed to wear orange t -shirts
due to the hot weather, but they need to be uniform and easily identifiable.
Lot B Parking Signs:
Temporary No Parking notification signs need to be posted over the weekend. The signs
need to be up by Saturday morning. Signs be posted and reposted accordingly by AVP.
Blank template signs will be provided to AVP by Community Resources and it is AVP's
responsibility to print wording on the signs. The signs should not be posted too early.
Once Lot B is fenced, there should be some wording on the outside as well. AVP will
have full authority over Lot B during their use. Discussion as to whether AVP will allow
AVP Operations Meeting 6/23/04 Page 1
• •
access through Lot B during this time as it is used frequently by merchants who work on
the North -side of Pier to utilize the trash compartments. AVP stated they are not
concerned about merchants gaining access for through -way, but they are concerned about
residents/citizens gaining access. IMG had this well in hand, AVP will get to know the
merchants in the area. It was stated that IMG divided the compound in half with the most
valuable merchandise on the West -side as this is an area where barriers can be created by
using trucks, etc. to block off the area. Merchants will need to access on the East -side.
The dumpsters must be placed on the East -side of Lot B. Consideration must be given to
the residents located on the west side of the lot (noise, equipment, etc.).
Building and Inspections:
The bleachers are steel -framed with wood backs and aluminum seats. A different
company will be utilized this year so compliance with codes should not be an issue. Roy
requested specifications for staging for the concerts. The electrical load requirement is
also of concem. AVP will send out a C -sized drawing along with structural information.
The information will be sent via Fed -Ex.
Two sand wheelchairs are stored in the lifeguard stations. AVP will responsible for
taking them out each day and storing them in a visible location. The location booth will
be located at the front entrance and they will store the wheelchairs at this booth.
AVP will bring their own generators and the television crew will supply their own. The
set-ups for televising will need to be inspected also. A stage will be built to shoot from.
It was noted that bleachers should be directed so that traffic flows in one direction on a
stairwell. One stairwell should be used for entrance and the other used for exiting only.
This will assist with traffic flow and assist security in their operations. Stairways will be
patrolled to keep people from standing in the stairwells.
All set ups should be completed by Wednesday. Once inspection is passed and the venue
is opened no loading of equipment or supplies will be allowed on the Strand. Any
equipment or supplies will have to be brought in via mules. Once the event is opened,
any trucks or gear should be moved to a secure location. It was suggested on the
waterside behind the bleachers or under the pier, but the location is not mandated as long
as they have been moved and clearly roped off.
A bleacher inspection will take place each morning. AVP will put together a schedule of
the venue and send to Lisa. The inspection is scheduled for Wednesday at 3:OOp.m.
Should there be a problem, this allows time to rectify any issues.
Smaller bleachers that are in the corners have an entrance/exit that leads to the riser seats
which will be VIP seating.
Scrim fencing will be placed at the very end of the construction.
AVP Operations Meeting 6/23/04 Page 2
• •
AVP will not be placing fencing around the area during construction, but will utilize
construction tape. There was concern that once construction is completed and the venue
has begun, when it closes for the night there is no security for the area. AVP has stated
that they utilize tape at every event unless there is paid admission. They have not
experienced a problem in the past. The North -side and center court construction are the
areas of concern. The best scenario is fencing along the West and North -end. It was
decided that AVP must fence, not tape the entire construction zone.
13th Street Lifeguard Tower:
It was asked if this is a problem, as the tower cannot be moved and operations crews have
previously cut the phone line. AVP stated that it is not a problem. The only sand digging
will be for courts so there should be no problem with telephone cables, etc. AVP was
made aware of the areas where there is communication cabling.
Snow fencing or some other barrier will be placed around the stage but AVP will have to
maintain it.
Equipment Crews:
As 13th street is reserved for the ambulance, placement of television trucks have a few
options: the circle at the end of 14th Street, which NBC used last year; the concrete pad
adjacent to the public restrooms on the South -side of the pier or the pier head itself which
allows for running cables in the sand. If these areas are chosen, approximate size
allocations will need to be provided to the City so that proper fencing off of the area can
take place.
It was noted that for any television trucks parked outside of Lot B, schematics would
need to be provided to the City for inspection.
It was noted that television trucks/crews have to abide by the same rules as AVP. The
goal is to have a spot designated ahead of time for parking. The preferred parking place
is the pier head so that they are less intrusive. It was asked that AVP take charge so that
this becomes a non -issue.
Concert:
The approved musical group to appear is Sugar Ray. It appears that Smash Mouth may
be proposed instead. This action will need to go to the next Council meeting for approval
in approximately 2 weeks. AVP will need to plan as though approved. It was clarified
that the concert has been approved, but the musical group Smash Mouth has not.
There is also a discrepancy in what was originally approved, which was for Sugar Ray
performing on Saturday 4-6p.m., now looking to perform on Friday night within the same
hours. The change is based on popularity of the two groups. It is requested of AVP to
inform HB immediately once they know the times of performance. It was reiterated that
the concert must be over by 6:00p.m. The venue can continue — it won't be shut down,
but the concert must be over by 6:00p.m. and vendors closed down.
AVP Operations Meeting 6/23/04 Page 3
AVP is staffed and handling the transportation to/from the venue (shuttle bus).
, Lisa Lynn informed the AVP representatives that the deadline to provide the changes in
the concert event that needs Council approval must be submitted by Tuesday at 12N —
this is the deadline to place items on the agenda. Support from Safety personnel required.
Lisa will not make a recommendation until she gets feedback from the Safety personnel
that they can handle this event.
There will be advertising for this concert, but it is not clear how many people will attend.
Occupancy needs to be posted. There needs to be a way to control traffic and passersby
to meet the requirement for occupancy. Different options were discussed, but the details
are yet to be finalized.
It was suggested that a separate meeting be held to handle the concert and how to control
the traffic and access.
Shuttles are only available on Saturday/Sunday so this adds to the traffic/controlled
access issues on Friday.
Trucks Within Venue:
The Nissan trucks where people sit inside the truck beds and on the roof is a problem.
Last year, there were so many trucks, it blocked access in/out. It was stated that people
can sit inside the trucks, but not on the roof. It was also requested that each truck has a
locking gas cap. The locations of these trucks need to be made known. AVP's contract
has a limit of 9 trucks. Last year, the trucks were moved.
The parking of cars off-site was discussed.
Event Details:
It was explained that the dates for the event are July 22"d - 25`h, but the load -in date onto
the beach is July 19`h
It was requested that if volleyball poles are removed a week before, can the beach be
dragged to make it level. This will be a problem. It is the understanding from Council
that AVP does not impact the beach until the date of the 19`h. If poles are removed prior
to this date, the residents will not be able to utilize the courts. It was suggested that the
poles be pulled Sunday night and the beach be dragged early Monday morning. It was
stated that this is a problem, because the crews have set priorities and they cannot
guarantee when they will get to the beach. It was determined that this could not be done.
It was stated that leveling the beach would not really serve its purpose due to the location
of the beaches. The holes can be filled in the week before and a finishing touch done on
Monday. Further discussion will take place regarding this issue.
AVP Operations Meeting 6/23/04 Page 4
AVP was notified that forklifts that are parked on the site overnight should have the
forklifts in a down position.
The announcement system is pointing from the Strand towards the water with eight
speakers. Three will be directed toward the stadium.
AVP was informed that they would need radios to facilitate communicating with
Hermosa Beach Staff during this event. They will need to be provided to the Lifeguards
and Lisa.
It is not expected that there will be a big crowd on Thursday since this is the qualifying
event but with the concert on Friday will have to reassign personnel to accommodate.
The venue will begin at 9:00a.m. with officers assigned accordingly. AVP will forward
the hours to Lisa for use. On each day of the event a. Sergeant will be in charge
overseeing all the officers. The Sergeant will keep in contact with AVP to make sure
personnel are assigned properly.
Maintenance Company/Clean-Up:
Lisa will review memo with Mike and AVP to address each item/requiremnt. Everyone
else dismissed from the meeting.
It was determined that individual meetings as necessary will take place up to the event.
The meeting adjourned at 1:00p.m.
AVP Operations Meeting 6/23/04 Page 5
• ► •
Citg of 2-lermosa Teach
Inter Office Memorandum
DATE: February 26, 2004
TO: Lisa Lynn, Community Resources
FROM: Michael Flaherty, PW Superintendent 1.
SUBJECT: Public Works Requirements for the AVP Volleyball Tournament
In follow up to the Feb. 25, 2004 meeting, below are our requirements for the proposed AVP
Volleyball Tournament slated for July 19 thru July 27, 2004.
I. Daily/Weekly/Final Clean Up
AVP shall hire a professional maintenance company that will provide general and specific
clean up duties during the event dates and a final clean up on July 27, 2004.
• Daily litter and trash pick up and disposal in site area including The Strand fromllth
Street to 15thStreet.
• Arrange for Consolidated Waste to provide 30 yd. dumpster(s) in Lot B for use as
needed. Final removal on July 27, 2004.
• Provide and maintain extra trash containers (cardboard) on the beach, Strand and the
immediate site area.
• Final power sweeping of Lot B and The Strand from 11th Street to 15th Street.
• The current City maintenance contractor is CleanSweep; contact person is Andrew
Jacoby at 310/740-1136 or 310/538-5888.
II. Beach Concerns and Existing Volleyball Courts
• AVP shall remove, protect and store the existing City -owned volleyball poles and nets
in the AVP site area.
• AVP shall replace all city -owned poles and nets in the same areas from which they
were removed on Wednesday, July 28. All courts must be a minimum of 50' from The
Strand.
• AVP shall contact the Los Angeles County Department of Beaches and Harbors,
Maintenance Division in order to have the site area leveled and sanitized on
Wednesday, July 28. Contact: Ken Foreman, 310/901-4285
• AVP shall pay special attention to removing any debris from the sand in the site area
that could be the result of their construction activity.
• AVP shall acquire 11Pecessary permits from the LA Counft ept. of Beaches &
Harbors for clean up.
III. Banners & Flags
The City has put into practice several new banner policies that could affect the AVP.
• All banner sizes are to be 3' x 30' maximum unless construct of a mesh fabric. The
mesh banners may be a maximum size of 4' x 30'.
• The available banner locations will be at Aviation and Prospect and at Lyndon and
Hermosa. Please note only a 30' banner is permitted at the Lyndon and Hermosa
location.
• Commercial flags may not be installed on PCH. We recommend upper Pier Avenue
from Ardmore to PCH. All other locations mentioned are okay.
• At this time there is no formal program for pole banners; this issue requires Council
approval.
• Public Works would recommend a two-week period for installation and removal only,
similar to the banners being put up between July 12 and July 26.
IV. Traffic Control Plan
During the construction and removal of the AVP courts, stadium and stage on the beach
and downtown areas, the AVP must employ a traffic control plan approved by a Traffic
Engineer.
• All trucks must enter The Strand at 10th Street and exit The Strand at 14th Street.
• Two flagmen must accompany all vehicles from the 10th Street entrance to an off-
loading area. One flagman to be in front and one in the rear.
• All trucks must be unloaded on The Strand between Pier Ave. and 14th Street.
• A barricade and detour system must be in place during all off-loading on The Strand
or during vehicle -crossings onto the beach on July 13.
o The barricades must be Type I or Type Il.
o The detour route shall be as follows: east from The Strand at Pier Ave. to
Beach Drive, north on Beach Drive to 14th Street, west on 14th Street to The
Strand.
o Thirteenth Street must be barricaded at The Strand in order to prevent entrance
to the work zone.
o All barricade entrances at Pier and The Strand, 13th St. and The Strand, and
14th St. and The Strand must have a flagman present in order to prevent
pedestrians and/or bicyclists from entering the AVP work zone.
o All Detour, Road Closed, and Sidewalk Closed signs must be attached to
barricades at all entrance or turn locations.
o All flagmen who are escorting trucks and/or forklifts or stationed at barricaded
entrances must wear reflective vests to ensure highest visibility and public
recognition that they are performing traffic control functions.
2
• AVP must desi9 na contact person who is responsibleeall traffic control issues
and is available during the construction and removal processes.
V. Lot B Storage and Construction Movement From Lot B
• During the period that AVP operates from Lot B, special care must be taken to protect
pedestrians, bicycles and vehicles from any forklift or other vehicle movement from Lot
B to 13th Street, across The Strand and into the site. Flagmen must be utilized.
• Special attention must be given to the patrons of the hotel on the north and Good Stuff
Restaurant on the south.
VI. Final Clean Up
• AVP and City Staff will do a final inspection of the site on Wednesday, July 28 at 8:00
a.m. AVP must have a representative present who has the authority to make any final.
decisions necessary as a result of the inspection as there may be additional clean up
responsibities.
• The City will hire a steam -cleaning firm to steam clean the downtown area. The cost
will be approximately $1,950.
3
FEB -28-2005 11 31 CITY OF MANHATTAN BEACH
•
June 24, 2004
City Hall
3108025451
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1400 Highland Avenue Manhattan Beach, CA 90266-4795
Telephone (310) 802-5000
FAX (310) 802-5001
AVP
JUNE 4, 5 & 6, 2004
DEPARTMENT CHARGES
PARKS AND RECREATION
PUBLIC WORKS
POLICE
FIRE
TOTAL
DEPOSIT
TDD (310) 546-3501
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$16,734.00 tit/7W(�
$3,328.75 43, 3 Zg • 7 S-
$8,733.16 $8,733.16
$1,189.00
$29,984.91
$25,000.00
TOTAL DUE $4,984.91
Fire Department Temporary Facility Address: 1599 Valley Drive, Manhattan Beach, CA 90266 FAX (310) 802-5201
Police Department Temporary Facility Address: 1501 N. Peck Ave., Manhattan Beach, CA 90266 FAX (310) 802-5101
Public Works Department Address: 3621 Bell Avenue, Manhattan Beach, CA 90266 FAX (310) 802-5301
Visit the City of Manhattan Beach Web Site at www.citymb.info
• •
\
MESP
Event Overview
Title: Hermosa Beach Triathlon
Organization: MESP, Inc.
Date: October 9, 2005
Time: 7:00 am to 11:00 am
Location: See attached map
Estimated Participants: 1100
Estimated Spectators: 1000-15000
Description:
This is a short triathlon course. It features a 1/4 mile swim on the south
side of the Pier, a 9 -mile bike ride course that follows Pier-- Avenue and
loops around Valley/Ardmore, and a 3 -mile run on the strand. The
transition area is on Pier Plaza. The event is limited to 1000 athletes
and fills to registration capacity each year.
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The Hermosa Beach Triathlon is on Sunday October 10, 2004 from 7:00 AM to 10:00 AM. The new racecourse opens
Hermosa Avenue South of Pier Avenue for drivers to exit South on Hermosa Avenue Into Redondo Beach. Drivers can
exit to the north by driving to 27th Street or Longfellow and going east.
SPECIAL NOTICE for residents at 447 Herondo. You will be blocked in during the race due to construction on Herondo. if
you need to exit between 7:00 AM and 10:00 AM park your vehicle on Herondo east of Valley Drive. For residents in the
200 block of Valley you will be blocked In as well and should park your vehicle on 2nd or 6th Street west of Valley.
NO PARKING BETWEEN 5 AM AND 10 AM ON SUNDAY OCTOBER 10, 2004 ON VALLEY DRIVE BETWEEN 2NO
STREET AND HERONDO. ALL VEHICLES WILL BE TOWED.
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MESP
CITY OF HERMOSA BEACH
COMMERCIAL BEACH EVENT CONTRACT
This contract is entered into on MARCH 8, 2005 at Hermosa Beach, California by and between MICHAEL
EPSTEIN SPORTS PRODUCTIONS (MESP), a Sporting Events Promoter, and the CITY OF HERMOSA
BEACH (CITY) with regards to TRIATHLON AND FESTIVAL on OCTOBER 9, 2005.
FEES
Permit fee shall be $2,155 plus set up/tear down fee of $200 per day and other CITY fees as required.
The $500 application deposit will be applied toward the permit fee.
All predetermined costs/fees shall be paid two weeks prior to the event.
All unanticipated costs incurred by CITY on behalf of the event shall be paid within 15 days of receiving an
invoice from CITY.
LOCATION
❑ Pier Plaza
❑ Base of Pier
❑ On Beach, North and South of the Pier
❑ Strand
❑ Triathlon Route (See attached diagram)
❑ Event operations and staging are subject to change if necessary due to CITY construction
SECURITY
CITY shall establish a command post in the immediate vicinity of the tournament. The command post
shall be staffed at all times with one (1) representative of the Hermosa Beach Police Department and one
(1) representative of MESP.
CITY shall provide Officers for the event as follows: Fourteen (14) Officers (average of 2-4 hours) from
7:00 a.m., or as many Officers as deemed necessary by the Chief of Police.
CITY may require MESP to provide additional unarmed security guards and the cost shall be borne by
MESP.
CITY shall provide Fire/Paramedic personnel for the event or as many firefighters as deemed necessary
by the Fire Chief.
Cost of officers and fire/paramedic personnel shall be assumed by MESP.
CLEAN-UP
MESP shall use a professional maintenance service to provide additional trash receptacles (at the
following locations), clean the area, and haul the trash outside CITY following the event:
• Pier Avenue (impacted area)
• Beach (impacted area)
• Strand (impacted area)
1
• •
• And, additional trash receptacles as CITY requires
MESP shall use Consolidated Waste to provide: One (1) 3 yard trash bin on 11`h Street at Beach Drive
and six (6) portable toilets that includes one (1) handicap toilet at the base of the Pier on the south side.
CITY staff will determine if additional toilets are needed.
LOS ANGELES COUNTY DEPARTMENT OF BEACHES AND HARBORS SERVICES
CITY shall make any necessary contacts on behalf of the event with the Los Angeles County Department
of Beaches and Harbors.
MESP shall assume all costs for any additional lifeguards each day of event if required by Los Angeles
County Lifeguards. The County shall have the authority to cancel or re-route the swim portion of the race
depending on surf conditions. CITY requires written confirmation from the County on the number of
Lifeguards needed to ensure maximum safety for the swim portion of the event.
If MESP desires any County services, they must process their request through CITY. Any costs for
County services will be borne by MESP.
INSURANCE
At least ten (10) days prior to the event, MESP shall provide CITY a Certificate of Insurance providing
personal injury and property damage liability insurance naming CITY, and County of Los Angeles their
officers, employees and agents as additional insured with a minimum coverage of $2 million combined
single limit coverage. Insurance is to be placed with insurers with a current AM Best's rating of no less
than A:VII. Said insurance shall not be canceled or altered without 30 days notice in writing to CITY and
County.
MESP insurers shall be primarily responsible for any and all liability resulting or arising from the
performance of the contract and CITY and County and their insurers shall not be required to contribute.
For insurance purposes, the event area shall be defined to include all areas occupied or affected by the
event.
MESP agrees to defend, indemnify, and hold CITY and County of Los Angeles harmless from and against
any and all liability and expense, including defense costs and legal fees, caused by the negligent or
wrongful act or omission of MESP its agents, officers and employees, including, but not limited to,
personal injury, bodily injury, death and property damage.
All participants will be required to show waivers on behalf of CITY. MESP will assume full responsibility for
ensuring the waivers are signed by said participant and shall assume cost for reproduction of waivers.
CO-SPONSORS
A fee of $100 each shall be charged for all co-sponsors with each co-sponsor permitted one display booth.
All co-sponsors must meet with CITY approval prior to event.
ADVERTISING
All sponsor signs, props, product facsimiles, deemed necessary by MESP to identify the event, shall be
approved as to location and content by CITY. CITY will not unnecessarily deny said approval and will not
curtail certain constitutional rights of MESP.
CITY shall permit two (2) street banners to be posted for the event. Cost of installation shall be the
responsibility of MESP.
2
• •
PARKING
MESP shall be required to post temporary "No Parking" signs along the race course where appropriate 72
hours in advance of event (as directed by CITY) and be responsible for reposting as required, as well as,
removal of signs on event day. MESP shall use plastic cable ties to secure the signs.
MESP shall be required to direct participant parking in CITY Tots through advertising and race flyers.
All costs to reserve parking will be paid by MESP.
At no time may MESP block emergency vehicle access. Parking privileges may be revoked at anytime by
CITY.
SPECIAL EVENTS
CITY shall review all requests for any special events to be held as part of the contracted event. CITY shall
have the right to deny all requests.
CITY Council must approve any/all requests for bands/concerts prior to the event.
ADDITIONAL PROVISIONS/RESPONSIBILITIES OF CITY
CITY shall allow MESP the opportunity to sell official MESP concession items pursuant to certain
conditions:
• No food or beverage concessions shall be permitted; and,
• Free sampling booths will be permitted on the beach, per CITY conditions and Health Department
approval: and,
• All concession items must be approved by CITY prior to event.
ADDITIONAL PROVISIONS/RESPONSIBILITIES OF M ESP
MESP shall be responsible to obtain all necessary County and State health permits as required.
MESP will be required to obtain an amplified sound permit from CITY.
Event shall be conducted in compliance with CITY Noise Ordinances. Ordinances on file at the
Department of Community Resources.
MESP will be solely responsible for event management.
MESP shall be responsible for the protection of lower Pier (plaza) surface, per the Department of Public
Works.
MESP shall notice all affected residents and businesses of race. CITY staff shall determine areas to be
noticed.
MESP shall provide barricades and cones for use at pre -approved street closures and other areas as
deemed necessary by CITY staff.
MESP shall provide adequate detour signs to identify alternate driving routes through the CITY.
MESP will abide by any additional policies or appropriate fees as established by the CITY.
3
MESP shall be responsible for all prize money, equipment, sound system and personnel necessary for
conducting such an event. i
MESP shall only set up/tear down between the hours of 8:00 a.m. and 9:00 p.m. on scheduled days.
CITY RESERVES THE RIGHT TO AMEND AND/OR TERMINATE THIS CONTRACT AT ANY TIME.
CITY OF HERMOSA BEACH
Mayor Date
APPROVED AS TO FORM
City Attorney Date
DEPARTMENT OF COMMUNITY RESOURCES
Director
MESP
Date
Director of Operations Date
ATTEST
City Clerk Date
• •
\
GREAT AUTOS OF YESTERYEAR
Title:
Organization:
• •
Event Overview
Endless Summer Classic Car Show
Great Autos of Yesteryear
Date: May 7, 2005
Time: 10:00 am. to 3:00 pm
Location: Pier Plaza
Estimated Participants: 50
Estimated Spectators: 300
Description:
The Great Autos of Yesteryear club will present 40 classic cars,
including woody wagons, the vintage T -Bird and convertibles from the
50's at the "Endless Summer Car Show." .
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CITY OF HERMOSA BEACH
NON-PROFIT EVENT CONTRACT
1
This contract is entered into on MARCH 8, 2005 at Hermosa Beach, California by and
between GREAT AUTOS OF YESTERYEAR CLASSIC CAR CLUB (CLUB), a non-profit
organization and the CITY OF HERMOSA BEACH (CITY), with regards to the "ENDLESS
SUMMER CLASSIC CAR SHOW" Special Event on MAY 7, 2005.
FEES
CLUB shall pay direct costs for Police, Community Resources and Public Works staff, if any
are required.
All predetermined fees shall be paid two weeks prior to the event.
All unanticipated costs incurred by CITY on behalf of the event shall be paid within 15 days
of receiving an invoice from CITY.
LOCATION
Pier Plaza
SECURITY
Responsibility for event security shall be assumed by CLUB.
Each vehicle shall be provided with a fire extinguisher.
PARKING
An 18' fire lane must be maintained at all times.
CLUB must allow for the safe entry and exit of vehicles with two attendants in orange vests
for each entering and exiting vehicle.
CLEAN -UP
CLUB shall be responsible to return the Plaza area to the condition prior to the event. Oil
pans shall be provided for all vehicles.
INSURANCE
Ten (10) days prior to the event, CLUB shall provide CITY with a certificate of insurance
providing personal injury and property damage liability insurance naming CITY, its officers,
employees, and agents as additional insured with a minimum coverage of $2 million
combined single limit coverage. Insurance is to be placed with insurers with a current
AM Best's rating of no less than A:VII. Said insurance shall not be canceled or altered
without 30 days notice in writing to CITY.
1
• •
CLUB insurers shall be primarily responsible for any and all liability resulting or arising from
the performance of the contract and CITY and their insurers shall not be required to
contribute. Said insurance's shall not be canceled or terminated without at least ten (10)
days written notice to CITY.
CLUB agrees to defend, indemnify and hold CITY harmless from and against any and all
liability and expense, including defense costs and legal fees, caused by negligent or
wrongful act or omission of the event organizers or its agents, officers and employees,
including but not limited to personal injury, bodily injury, death, and property damage.
For insurance purposes, the event area shall be defined to include any and all areas
occupied or affected by the event.
CLUB shall provide CITY with signed indemnification forms from all event participants.
ADVERTISING
No commercial sponsors or commercial advertising banners will be permitted on the Plaza.
CLUB may wish to post a sign about the Club or identifying the event itself.
SPECIAL EVENTS
CLUB shall abide by all of the rules and regulations for special events.
CITY shall review all requests for any special events requested to be held as part of said
event. CITY shall have the right to deny any and all requests.
MISCELLANEOUS RESPONSIBILITIES OF CLUB.
CLUB will be solely responsible for event management.
CLUB shall be responsible to obtain all necessary County and State health and A -B -C
permits as required.
CLUB will provide an event notice to Plaza merchants at least two weeks in advance of the
event.
CLUB shall abide by directions set forth by the Public Works Superintendent to protect the
Plaza.
CLUB will be financially responsible for any and all damage that may occur on the Plaza or
as a result of the event.
CLUB will abide by any additional policies or appropriate fees as established by CITY.
The event shall be conducted in compliance with CITY of Hermosa Beach Noise
Ordinances. Ordinances are on file at the Department of Community Resources.
2
• •
THE CITY OF HERMOSA BEACH RETAINS THE RIGHT TO AMEND, ADD OR DELETE
ANY CONDITION(S) OF SAID CONTRACT.
CITY OF HERMOSA BEACH
Mayor Date
APPROVED AS TO FORM
City Attorney Date
DEPARTMENT OF COMMUNITY RESOURCES
Director Date
GREAT AUTOS OF YESTERYEAR CAR CLUB
Director of Operations Date
ATTEST
City Clerk Date
3
• •
ART WALK
•
Title:
Organization:
Date:
Time:
Location:
Event Overview
Art Walk
HAF and Klade Gallery
May 19, June 16 and July 21
5:00 pm to 9:00 pm
Pier Avenue (Between Bard
St. and Monterrey Blvd.)
Estimated Participants: 75
Estimated Spectators: 1,500 (500 per day)
Description:
This is a repeat one -day event, held on the third Thursday for three
consecutive months. Organizers of the Art Walk inclluV
dHermosa
rs aAarts
Foundation, Pier Avenue merchants and gallery owners.
rt
exhibitions and musical performances will be located along Pier Avenue.
Local galleries, restaurants and businesses will participate in the Art
Walk by hosting food and wine receptions on their properties.
ERMOSA ART WALK COMMITT
CITY OF HERMOSA BEACH
NON PROFIT EVENT CONTRACT
This contract is entered into on MARCH 8, 2005, at Hermosa Beach, California by and between
the HERMOSA ARTS FOUNDATION/HERMOSA ART WALK COMMITTEE (HAF), a
non-profit organization and the CITY OF HERMOSA BEACH (CITY) with regards to
HERMOSA ART WALK on MAY 19, JUNE 16 and JULY 21, 2005.
FEES
Event fees shall be waived in accordance with City Council recommendations.
HAF shall pay direct costs for Fire Department personnel, Police Department personnel and
Public Works at actual hourly rates during the event.
All predetermined fees shall be paid two weeks prior to event. All unanticipated costs incurred
by the City on behalf of the event shall be paid within 15 days of receiving an invoice from
CITY.
LOCATION
o Sidewalk along both sides of Pier Avenue, between Bard Street and Monterey. (Fine art
display 2 X l Oft spaces)
o City Hall parking lot, 1315 Valley Drive (vendor and event volunteer parking from 2pm-
10pm)
SECURITY
HAF shall establish a command post in the immediate vicinity of the event. The command post
shall be staffed at all times with one (1) representative of HAF.
A representative from the HAF shall meet with the Hermosa Beach Police Department prior to
the event for a pre -event briefing.
CITY shall provide Police Officers for the event as deemed necessary by the Chief of Police all
direct costs will be absorbed by the event organizer.
CITY shall provide as many Fire/Paramedic personnel for the event as deemed necessary by the
Fire Chief all direct costs will be absorbed by the event organizer.
HAF shall be required to obtain approval from the Fire Chief of booth layout on upper Pier
Avenue.
HAF shall maintain all egress and digress from event location along the sidewalk, continuous
four -feet of sidewalk must be available. CITY reserves the right to amend booth locations as
necessary for emergency access and fire safety purposes.
CLEAN-UP
HAF shall remove all booths, tables, equipment, debris and vehicles from the event location
upon event closure.
HAF shall provide adequate additional trash receptacles as needed. HAF shall be responsible for
hauling the trash outside the CITY following the event.
• •
INSURANCE
At least two weeks prior to the event, HAF shall provide CITY a Certificate of Insurance
providing personal injury and property damage liability insurance naming CITY, their officers,
employees and agents as additional insured with a minimum coverage of 2 million combined
single limit coverage. Insurance is to be placed with insurers with a current AM Best's rating of
no less than A:VII. Said insurance shall not be canceled or altered without 30 days notice in
writing to CITY and County.
HAF insurers shall be primarily responsible for any and all liability resulting in or arising from
the execution of this contract.
For insurance purposes, the event area shall be defined to include any and all areas occupied or
affected by the event.
HAF agrees to defend, indemnify, and hold the CITY harmless from and against any and all
liability and expense, including defense costs and legal fees, caused by the negligent or wrongful
act or omission of HAF, its agents, officers and employees, including, but not limited to,
personal injury, bodily injury, death and property damage.
ADVERTISING
CITY shall permit street banners to be posted for the event. Appropriate banner applications and
fees must be received and approved by the Public Works Department.
PARKING
HAF shall be required to post temporary "No Parking" signs 24-72 hours in advance of event (as
directed by CITY), and be responsible for the removal of signs on final event day. HAF shall
provide orange cones to post "No Parking" signs at the City Hall parking lot.
At no time may HAF block emergency vehicle access. CITY may revoke parking privileges at
anytime.
SPECIAL EVENTS
CITY shall review all requests for any special events to be held as part of said event. CITY shall
have the right to deny any and all requests.
ADDITIONAL PROVISIONS/RESPONSIBILITIES OF CITY
CITY shall allow HAF the opportunity to sell concession items at upper Pier Avenue per certain
conditions.
CITY shall provide barricades and cones for rent at a standard rental rate available at the Public
Works Department for use at pre -approved parking lots and other areas as deemed necessary by
CITY staff.
Vendor sales are limited to Pier Avenue between Bard Street and Monterey.
CITY must approve all concession items prior to event.
ADDITIONAL PROVISIONS/RESPONSIBILITIES OF HAF
HAF will be required to obtain an amplification permit from the Police Department.
Event shall be conduc compliance with CITY Noise Ordinal) Ordinances are on file at
the Department of Co unity Resources.
P
HAF will be solely responsible for event management.
HAF will notify all impacted residents/merchants about the event in writing and a copy of the
notification letter and the verification shall be kept on file at the Community Resources
Department.
HAF will abide by any additional policies or appropriate fees as established by CITY.
CITY RESERVES THE RIGHT TO AMEND AND/OR TERMINATE THIS CONTRACT
AT ANY TIME.
CITY OF HERMOSA BEACH
Mayor Date
APPROVED AS TO FORM
City Attorney Date
DEPARTMENT OF COMMUNITY RESOURCES
Director Date
HERMOSA ARTS FOUNDATION/ART WALK COMMITTEE
Director of Operations Date
ATTEST
City Clerk Date
AAU
• •
Event Overview
Title: AAU Beach Volleyball
Organization: Amateur Athletic Union
Date: July 9-10, 2005 Girls
July 17, 2005 Boys
Time: 8:00 am to 6:00 pm
Location: North of Pier
Estimated Participants: 380
Estimated Spectators: 100
Description:
There will be six stops in the Southern California area, including the
12th AAU National Championships in Hermosa Beach, the largest
junior beach volleyball tournament in the country. The AAU staff will
again host a beach volleyball camp prior to the Nationals. The Cobra
Beach Camp will be in Hermosa Beach July 12-15 2005.
AMATEUR ATHLETIC UNION
411UTH BEACH VOLLEYBALL CHAMPION S
NON-PROFIT EVENT CONTRACT
This contract is entered into on MARCH 8, 2005, at Hermosa Beach, California by and between
AMATEUR ATHLETIC UNION (AAU), a non-profit organization, and the CITY OF HERMOSA BEACH
(CITY) with regards to a BEACH VOLLEYBALL CHAMPIONSHIP on JULY 9, 10 and 17, 2005.
FEES
AAU shall pay direct costs for Police, Community Resources and Public Works staff, if any are required.
All predetermined fees shall be paid two weeks prior to the event.
All unanticipated costs incurred by CITY on behalf of the event shall be paid within 15 days of receiving
an invoice from CITY.
LOCATION
Competition on Beach, North of the Pier.
POLICE/FIRE/SECURITY
CITY shall provide Officers for the event as follows: one (1) officer each day, or as many officers as
deemed necessary by the Police Chief.
CITY shall provide Fire/Paramedic personnel for the event if the Fire Chief determines that it is necessary
to ensure event safety.
All, costs of Officers and Fire/Paramedic personnel shall be assumed by the AAU.
CLEAN-UP
The AAU shall be responsible to clean all areas occupied or affected by the event.
The AAU shall be responsible for hauling the trash collected outside CITY at end of event.
LOS ANGELES COUNTY DEPARTMENT OF BEACHES AND. HARBORS SERVICES
.The AAU shall assume all costs for any additional lifeguards each day of tournament if required by Los
Angeles County Lifeguards.
CITY shall make any necessary contacts on behalf of the event with the Los Angeles County Department
of Beaches and Harbors. If AAU desires any County services, they must process their request through
CITY. Any costs for County services will be borne by AAU.
INSURANCE
At least ten (10) days prior to the event, AAU shall provide CITY a Certificate of Insurance providing
personal injury and property damage liability insurance naming CITY, and County of Los Angeles, their
officers, employees and agents as additional insured with a minimum coverage of 2 million combined
single limit coverage for both dates. Insurance is to be placed with insurers with a current AM Best's
rating of no less than A:VII. Said insurance shall not be canceled or altered without 30 days notice in
writing to CITY and County.
The AAU insurers shall be primarily responsible for any and all liability resulting or arising from the
performance of the contract and CITY and County and their insurers shall not be required to contribute.
For insurance purposes, the event area shall be defined to include any and all areas occupied or affected
by the event.
The AAU agrees to defend, indemnify, and hold CITY and County of Los Angeles harmless from and
against any and all liability and expense, including defense costs and legal fees, caused by the negligent
or wrongful act or omis of AAU, its agents, officers and employ including, but not limited to,
personal injury, bodily injdeath and property damage.
ADVERTISING
CITY shall permit street banners to be posted for the event. Cost of installation shall be borne by MU.
SPECIAL EVENTS
CITY shall review all requests for any special events to be held as part of said event. CITY shall have the
right to deny any and all requests.
The AAU shall abide by all CITY rules and regulations for special events.
ADDITIONAL PROVISIONS/RESPONSIBILITIES OF AAU
The AAU shall provide CITY with copies of signed waiver forms from all event participants.
The MU will be required to obtain an amplified sound permit.
Event shall be conducted in compliance with CITY Noise Ordinances. Ordinances are on file at the
Department of Community Resources.
The AAU will be solely responsible for event management.
The AAU will notify all affected residents/merchants about the competition and festival.
The AAU will abide by any additional policies or appropriate fees as established by CITY.
The AAU's event perimeter may not extend beyond 14th Street. Courts south of the Pier may be utilized if
needed.
CITY RESERVES THE RIGHT TO AMEND AND/OR TERMINATE THIS CONTRACT AT ANY TIME.
CITY OF HERMOSA BEACH
Mayor Date
APPROVED AS TO FORM
City Attorney Date
DEPARTMENT OF COMMUNITY RESOURCES
Director Date
AMATEUR ATHLETICS UNION
Director of Operations Date
ATTEST
City Clerk Date
• •
SCFC
Title:
Organization:
Date:
Time:
Event Overview
So Cal Beach Volleyball Tourney
Southern California Foundation for Children
July 30,2005
7:00 am to7:00pm
Location: North of Pier
Estimated Participants: 300
Estimated Spectators: 100
Description:
The So Cal Foundation for Children (SCFC) raises funds for
scholarships, educational guidance and athletic opportunity to ,
underprivileged youth. This charity volleyball tournament has local
residents play in a four -on -four co-ed event, in which the level of play
ranges from intermediate to advanced.
05O. CAL FOUNDATION FOR CHILDI
BEACH VOLLEYBALL TOURNAMENT
SPECIAL EVENT CONTRACT
This contract is entered into on MARCH 8, 2005, at Hermosa Beach, California by and between
SO. CAL. FOUNDATION FOR CHILDREN, a non-profit organization, and the CITY OF
HERMOSA BEACH (CITY) with regards to a BEACH VOLLEYBALL TOURNAMENT on
SATURDAY, JULY 30, 2005.
FEES
The SO. CAL. FOUNDATION FOR CHILDREN shall pay direct costs for Police, Community
Resources and Public Works staff, if any are required.
All predetermined fees shall be paid two weeks prior to the event.
All unanticipated costs incurred by CITY on behalf of the event shall be paid within 15 days of
receiving an invoice from CITY.
LOCATION
Competition on Beach, North of the Pier.
POLICE/FIRE/SECURITY
The CITY does not require event security at this time but reserves the right to require security
personnel or Police Officers to ensure safe operation of the event.
CITY shall provide as many Fire/Paramedic personnel for the event as deemed necessary by
the Fire Chief.
The So. Cal. Foundation for Children shall be required to obtain approval from the Fire Chief of
event layout at the Community Center Facility.
CLEAN-UP
The So. Cal. Foundation for Children shall be responsible to clean all areas occupied or affected
by the event.
The So. Cal. Foundation for Children shall be responsible for hauling the trash collected outside
CITY at end of event.
LOS ANGELES COUNTY DEPARTMENT OF BEACHES AND HARBORS SERVICES
The So. Cal. Foundation for Children shall assume all costs for any additional lifeguards each
day of tournament if required by Los Angeles County Lifeguards.
CITY shall make any necessary contacts on behalf of the event with the Los Angeles County
Department of Beaches and Harbors. If So. Cal. Foundation for Children desires any County
services, they must process their request through CITY. Any costs for County services will be
borne by So. Cal. Foundation for Children.
INSURANCE
At least ten (10) days prior to the event, So. Cal. Foundation for Children shall provide CITY a
Certificate of Insurance providing personal injury and property damage liability insurance
naming CITY, and County of Los Angeles, their officers, employees and agents as additional
insured with a minimum coverage of
2 million combined single limit coverage for both dates. Insurance is to be placed with
insurers with a current AM Best's rating of no less than A:VII. Said insurance shall not be
canceled or altered without 30 days notice in writing to CITY and County.
The So. Cal. Foundation for Children insurers shall be primarily responsible for any and all
liability resulting or arising from the performance of the contract and CITY and County and their
insurers shall not be required to contribute.
For insurance purposes, the event area shall be defined to include any and all areas occupied
or affected by the event.
The So. Cal. Foundation for Children agrees to defend, indemnify, and hold CITY and County of
Los Angeles harmless from and against any and all liability and expense, including defense
costs and legal fees, caused by the negligent or wrongful act or omission of So. Cal. Foundation
for Children, its agents, officers and employees, including, but not limited to, personal injury,
bodily injury, death and property damage.
ADVERTISING
CITY shall permit street banners to be posted for the event. Cost of installation shall be borne
by So. Cal. Foundation for Children.
SPECIAL EVENTS
CITY shall review all requests for any special events to be held as part of said event. CITY shall
have the right to deny any and all requests.
The So. Cal. Foundation for Children shall abide by all CITY rules and regulations for special
events.
ADDITIONAL PROVISIONS/RESPONSIBILITIES OF USSF
The So. Cal. Foundation for Children shall provide CITY with copies of signed waiver forms from
all event participants.
The So. Cal. Foundation for Children will be required to obtain an amplified sound permit.
Event shall be conducted in compliance with CITY Noise Ordinances. Ordinances are on file at
the Department of Community Resources.
The So. Cal. Foundation for Children will be solely responsible for event management.
The So. Cal. Foundation for Children will notify all affected residents/merchants about the
competition and festival.
The So. Cal. Foundation for Children will abide by any additional policies or appropriate fees as
established by CITY.
CITY RESERVES TH•GHT TO AMEND AND/OR TERMINA1411HIS CONTRACT AT ANY
TIME.
CITY OF HERMOSA BEACH
Mayor Date
APPROVED AS TO FORM
City Attorney Date
DEPARTMENT OF COMMUNITY RESOURCES
Director Date
SO. CAL. FOUNDATION FOR CHILDREN
ATTEST
Date
City Clerk Date
•
WORLD AIDS DAY
Title:
Organization:
Date:
Time:
•
•
Event Overview
World Aids Day
South Bay Family Health Care Center
November 27, 2005
12:00 pm to. 7:00 pm
Location: Pier Plaza
Estimated Participants: 50
Estimated Spectators: 200
Description:
This is a repeat one -day event for the City. The South Bay Family
Healthcare Center has provided free family health care and health
screenings for over thirty years. World AIDS Day, commemorated on
since 1988, has been a day set aside to bring messages of compassion,
hope, solidarity and understanding about AIDS.
Rest Rooms
Beach
Beach Access
Strand
Lifeguard
Station
WAD Event Staging Area
IIIV Anonymous
Testing
World AIDS Day 2003 South Bay
10 Years of Caring, Compassion, Support
Venue La out
B
B
B
Hermosa Beach Pier
B
B
B
Strand
any Jaid o; ssaooy
B
B
B
Beach
WAD Event Staging Area
Stairs
B
Beach
Strand
•
SOUTH BAY FAMILY HEALTHCARE CENTER
CITY OF HERMOSA BEACH
NON-PROFIT EVENT CONTRACT
1
This contract is entered into on MARCH 8, 2005, at Hermosa Beach, California by and between the
SOUTH BAY FAMILY HEALTHCARE CENTER (SBFHC), a non-profit organization and the CITY OF
HERMOSA BEACH (CITY) with regards to "WORLD AIDS DAY" on NOVEMBER 27, 2005.
FEES
Event fees shall be waived.
LOCATION
❑ On Pier Head (Entertainment, Stage, Informational Booths)
❑ Parking Lot B (entertainment and event organizer parking)
SECURITY
CITY shall provide as many Fire/Paramedic personnel for the event as deemed necessary by the Fire
Chief.
SBFHC shall be required to obtain approval from the Fire Chief of stage layout on lower Pier Avenue and
the Pier.
SBFHC shall maintain a continuous twenty -foot (20') fire lane in the areas as specified by the Fire Chief.
CITY reserves the right to amend site plan as necessary for emergency access and fire safety purposes.
CLEAN-UP
SBFHC shall be responsible for removing all event related trash outside the CITY following the event.
SBFHC shall be responsible to provide additional trash receptacles at lower Pier Avenue as needed.
INSURANCE
At least ten (10) days prior to the event, SBFHC shall provide CITY a Certificate of insurance providing
personal injury and property damage liability insurance naming CITY, and County of Los Angeles, their
officers, employees and agents as additional insured with a minimum coverage of 2 million combined
single limit coverage. Insurance is to be placed with insurers with a current AM Best's rating of no less
than A:VII. Said insurance shall not be canceled or altered without 30 days notice in writing to CITY.
SBFHC insurers shall be primarily responsible for any and all liability resulting in or arising from the
performance of the contract. The CITY and their insurers shall not be required to contribute.
For insurance purposes, the event area shall be defined to include any and all areas occupied or affected
by the event.
SBFHC agrees to defend, indemnify, and hold CITY harrhless from and against any and all liability and
expense, including defense costs and legal fees, caused by the negligent or wrongful act or omission of
SBFHC, its agents, officers and employees, including, but not limited to, personal injury, bodily injury,
death and property damage.
PARKING
SBFHC shall be required to post temporary "No Parking" signs 24-72 hours in advance of event (as
directed by CITY), and be responsible for the removal of signs on final event day. SBFHC shall use
plastic cable ties to secure the signs.
• •
At no time may SBFHC block emergency vehicle access. Parking privileges may be revoked at anytime
by CITY.
SPECIAL EVENTS
CITY shall review all requests for any special events to be held as part of said event. CITY shall have the
right to deny any and all requests.
ADDITIONAL PROVISIONS/RESPONSIBILITIES OF SBFHC
SBFHC is responsible to ensure that all relevant CITY codes are adhered to.
SBFHC will be required to obtain an amplification permit from the Police Department.
Event shall be conducted in compliance with CITY Noise Ordinances. Ordinances are on file at the -
Department of Community Resources.
SBFHC will be solely responsible for event management.
SBFHC will notify all impacted residents/merchants about the event.
SBFHC will abide by any additional policies or appropriate fees as established by CITY.
CITY reserves the right to review and approve all event activities and displays.
CITY RESERVES THE RIGHT TO AMEND AND/OR TERMINATE THIS CONTRACT AT ANY TIME.
CITY OF HERMOSA BEACH
Mayor Date
APPROVED AS TO FORM
City Attorney Date
DEPARTMENT OF COMMUNITY RESOURCES
Director Date
SOUTH BAY FAMILY HEALTHCARE CENTER
Chief Executive Officer Date
ATTEST
City Clerk Date
VOLCOM
Title:
Organization:
Event Overview
Volcom Sea Slug Surf Series
Volcom Sea Slugs
Date: December 10, 2005
Time: 7:00 am to 4:00 pm
•
Location: South side of Pier
Estimated Participants: 110
Estimated Spectators: 35
Description:
Children of all ages participate in this free annual surf competition held
on the south side of the Pier. Prizes awarded to the top six finalists in
Grom, Junior and Open divisions. Approximately 100 surfers compete
in the contest.
VOLCOM SEA SLUGS
CITY OF HERMOSA BEACH
NON-PROFIT EVENT CONTRACT
This contract is entered into on MARCH 8, 2005, at Hermosa Beach, California by and between
VOLCOM, a non-profit organization, and the CITY OF HERMOSA BEACH (CITY) with regards
to a YOUTH SURF CONTEST on SATURDAY, DECEMBER 10, 2005.
FEES
VOLCOM shall pay direct costs for Police, Community Resources and Public Works staff, if any
are required.
All predetermined fees shall be paid two weeks prior to the event.
All unanticipated costs incurred by CITY on behalf of the event shall be paid within 15 days of
receiving an invoice from CITY.
LOCATION
Competition on Beach, North of the Pier.
POLICE/FIRE/SECURITY
CITY shall, provide Officers for the event as follows: one (1) officer each day, or as many
officers as deemed necessary by the Police Chief.
CITY shall provide Fire/Paramedic personnel for the event if the Fire Chief determines that it is
necessary to ensure event safety.
All costs of Officers and Fire/Paramedic personnel shall be assumed by VOLCOM.
CLEAN-UP
VOLCOM shall be responsible to clean all areas occupied or affected by the event.
VOLCOM shall be responsible for hauling the trash collected outside CITY at end of event.
LOS ANGELES COUNTY DEPARTMENT OF BEACHES AND HARBORS SERVICES
VOLCOM shall assume all costs for any additional lifeguards each day of tournament if required
by Los Angeles County Lifeguards.
CITY shall make any necessary contacts on behalf of the event with the Los Angeles County
Department of Beaches and Harbors. If VOLCOM desires any County services, they must
process their request through CITY. Any costs for County services will be borne by VOLCOM.
INSURANCE
At least ten (10) days prior to the event, VOLCOM shall provide CITY a Certificate of Insurance
providing personal injury and property damage liability insurance naming CITY, and County of
Los Angeles, their officers, employees and agents as additional insured with a minimum
coverage of 2 million combined single limit coverage for both dates. Insurance is to be
placed with insurers with a current AM Best's rating of no less than A:VII. Said insurance shall
not be canceled or altered without 30 days notice in writing to CITY and County.
VOLCOM insurers shall be primarily responsible for any and all liability resulting or arising from
the performance of the contract and CITY and County and their insurers shall not be required to
contribute.
For insurance purposes, the event area shall be defined to include any and all areas occupied
or affected by the event.
VOLCOM agrees to defend, indemnify, and hold CITY and County of Los Angeles harmless
from and against any and all liability and expense, including defense costs and legal fees,
'caused by the negligent or wrongful act or omission of VOLCOM, its agents, officers and
employees, including, but not limited to, personal injury, bodily injury, death and property
damage.
ADVERTISING
CITY shall permit street banners to be posted for the event. Cost of installation shall be borne
by VOLCOM.
SPECIAL EVENTS
CITY shall review all requests for any special events to be held as part of said event. CITY shall
have the right to deny any and all requests.
VOLCOM shall abide by all CITY rules and regulations for special events.
ADDITIONAL PROVISIONS/RESPONSIBILITIES OF USSF
VOLCOM shall provide CITY with copies of signed waiver forms from all event participants.
VOLCOM will be required to obtain an amplified sound permit.
Event shall be conducted in compliance with CITY Noise Ordinances. Ordinances are on file at
the Department of Community Resources.
VOLCOM will be solely responsible for event management.
VOLCOM will notify all affected residents/merchants about the competition and festival.
VOLCOM will abide by any additional policies or appropriate fees as established by CITY.
CITY RESERVES THE RIGHT TO AMEND AND/OR TERMINATE THIS CONTRACT AT ANY
TIME.
CITY OF HERMOSA BEACH
Mayor Date
APPROVED AS TO FORM
City Attorney Date
DEPARTMENT OF COMMUNITY RESOURCES
Director
VOLCOM
Date
Director Date
ATTEST
City Clerk Date
SUNSET CONCERT SERIES
Event Overview
Title: Sunset Concert Series
Organization: City of Hermosa Beach
Time: 6:00 pm :to sunset
Location: South North of Pier
Estimated Spectators: 4,000
Venue Proposal: Band Descriptions Attached
July 31 Papa Doo Run Run Beach Boys Cover Band
August 7 Super Diamond Neil Diamond Cover
August 14 Stonebridge Band Classic R&B
Papa Doo Run Run performs all the feel -good classic rock of the 60's and 70's with a special
emphasis on the California music hits of The Beach Boys.
The year was 1965. The air was clean, music refreshingly innocent, and in Cupertino, California, a
small, pre -Silicon Valley town just south of San Francisco near Santa Cruz, four high school buddies
got together to form a garage band. This was not just any garage band — this band was special.
They would succeed where others would fail — they would continue where others would die off.
They had a focus where others bands just rambled. They wore suits!
They believed that "good enough" never was. They practiced their four part harmony until their
throats bled — and it paid off. Papa Doo Run Run established a solid performance schedule, playing
as many as 200 dates a year, covering North America and two other continents, and a ton of island
resorts.
During their humble beginnings in the 60's and 70's, they performed at nearly every high school and
college in California. Some of Papa Doo Run Run's opening acts in the early days included Van
Halen and the Doobie Brothers, when those bands were still in their garage band stage.
After meeting limited success with a few recording ventures in the 60's and 70's, Papa Doo Run
Run caught the big wave with "Be True To Your School," produced by their friend Bruce
Johnston of the Beach Boys. That single made the top 40 charts nationally, and No. 1 in California,
earning them "Kahuna" status among the veteran surf legends of the day. The flip side was a song
called "Disney Girls," which opened the door for what was to become a 15 year run at Disneyland as
the "celebrity house band."
Throughout the late 70's Papa Doo Run Run toured with Jan & Dean as their opening act and
back-up band, and in the 80's toured and recorded with members of the Beach Boys. They have also
appeared in concert with such luminaries as Roy Orbison, Fleetwood Mac, Kenny Loggins, Chicago,
The Beach Boys, and many more huge names. Their most notable performances include two
Olympics, six Super Bowls, and two Inaugurations. In 1988 Papa was dubbed "California's Band"
by California's then Governor Dukmejian, and in 1992 they added a former member of the Beach
Boys to their permanent line-up.
Papa Doo Run Run today includes: Don 7irilli — keyboards and vocals, Jim Rush — bass and vocals,
(both of whom are original members since 1965), Jeffrey Foskett — guitar and vocals, who joined
Papa after his 10 year stint as a member of the Beach Boys (1980-90), plus Bobby Gothar — guitar
and vocals, who has shared the stage with Lee Greenwood, Merle Haggard, and Charlie Daniels, and
studio drummer Bo Fox, who throughout the 80's toured with Jimmy Buffett, and The Eagles.
Highlights from Papa Doo Run Run's 3 decade history include:
F
2 Gold Record awards (including "California Project"). GRAMMY nomination, 9 charted singles,
albums and Eps, Disneyland's "celebrity house band" for 15 years, Toured with and backed up Jan
& Dean throughout the 70's, Recorded and performed with members of the Beach Boys throughout
the 80's, Performances at 2 presidential inaugurations and 2 World's Fairs, Official band of Hands
Across America, Featured at Super Bowl IXX, Super Bowl XXI, Super Bowl XXIII, Super Bowl
XXV, Super Bowl XXVII, Super Bowl XXX, Super Bowl XXXII, Super Bowl XXIV.
Super Diamond
Neil Diamond Tribute Band
Hailing from San Francisco, Super Diamond is undoubtedly one of the most
popular live shows at clubs and ballrooms throughout the United States. The
band has consistently performed sell-out shows at venues such as the House of
Blues in Los Angeles, the 4th & B in San Diego, the Fillmore and Bimbo's 365
Club in San Francisco, the Crystal Ballroom in Portland, The Fox Theater in
Boulder and the Showbox Theater in Seattle. At these venues Super Diamond
has generated an exuberant audience response previously unheard of for a
tribute band.
Many would say that Super Diamond has long since transcended the label of
"tribute band" by passionately immersing themselves in Neil Diamond's huge
repertoire and delivering a high octane show of unforgettable classics such as
"Holy Holly", "Forever in Bluejeans" and many others. Super Diamond has
appeared on national television, on the syndicated radio show Mark and Brian
and been the subject of feature articles in major newspapers such as the Los
Angeles Times and the San Francisco Chronicle. Even the real Neil Diamond is a
fan, joining Super Diamond on stage at the Saving Silverman premier party and
at the House of Blues in Hollywood.
Super Diamond front man "The Surreal Neil," Randy Cordeiro, astonishes
audiences with his live impersonation of the "real Neil." Randy created the
charismatic character in 1989 when he discovered he had the ability to capture
not only Diamond's voice, but also his mannerisms and performance style. A
select group of top musicians back him up to recreate the Neil Diamond concert
experience.
The Stonebridge Band is a highly versatile ensemble of nine
talented musicians from the Southern California area. Playing
every style of music from Standards and Jazz to soulful R & B,
this entertaining group takes the listener on a trip from one
end of the musical spectrum to the other.
Led by master personality, Gerald Ishibashi, the Stonebridge
Band has appeared with entertainment luminaries George
Benson, The Pointer Sisters, Rick Springfield and The
Bangles as well as performing coast to coast with stellar entertainers like The Shirelles, The
Drifters, The Coasters, Little Anthony, Leslie Gore and Richard Street from the Temptations. With
a past client list that includes such diverse entities as Chevrolet, Taco Bell and The Trammell
Crow Company, and an event resume that includes the Santa Barbara Jazz Festival, the Taste of
Newport, the Fashion Island Music, The Best of LA, Retrofest and more, this exciting group is
capable of captivating an audience of thousands with ease.
The Stonebridge Band is backed by a rock solid rhythm section, and features a three-piece horn
section and vocal selections to satisfy every taste. So whatever your musical palate is hungering
for, The Stonebridge Band will fill you up... with no room for dessert!!!
Past events include:
• Hermosa Beach Summer Concert Series
• Citadel Summer Concert Series
• City of Santa Ana's 4th of July Spectacular
• Fashion Island Music/Jazz Series
• Hard Rock Cafe Newport Beach Grand Opening Bash w/ the Neville Brothers
• Laguna Beach Festival by the Sea
• Newport Beach Mariott Jazz Series
• Newport Harbor Area Chamber of Commerce "Seafest"
• Park Place Summer Concert Series
• Race for the Cure
• Taco Bell Classic Gala w/ Ray Charles
• Taste of Costa Mesa
• Taste of Newport
• Taste of Pasadena
• United Cerebral Palsy Bastille Day 8k Run Weekend
March 1, 2005
Honorable Mayor and Members of the Regular Meeting of
Hermosa Beach City Council
March 8, 2005
SUBJECT: REVIEW OF CONDITIONAL USE PERMIT AMENDMENT 05-12 AND VARIANCE 05-1 -
PLANNING COMMISSION DENIAL OF THE REQUEST FOR A PERMANENT DECK
COVER AND SEASONAL TENT STRUCTURE ON UPPER FLOOR DECKS TO EXCEED
THE 30 -FOOT HEIGHT LIMIT
APPLICANT: UNION CATTLE COMPANY, 1301 MANHATTAN AVENUE, HERMOSA BEACH, CA
90254, ALLEN SANFORD
Planning Commission Recommendation
To sustain the decision denying the requested Conditional Use Permit Amendment and Variance.
Background
On January 18, 2004, the Planning Commission voted unanimously to deny the request because they
could not make the mandatory findings to approve a Variance for the over -height structures. On January
25, 2005, pursuant to Section 2.52.040 of the Municipal Code, two members of the City Council voted to
initiate review of the Planning Commission decision.
PROJECT INFORMATION:
ZONING: C-2, Restricted Commercial
GENERAL PLAN: General Commercial
TOTAL AREA OF ESTABLISHMENT: 6,400 square feet (Interior)
1,700 square feet (exterior patios)
ENVIRONMENTAL DETERMINATION: Categorically Exempt
The Precise Development Plan and Conditional Use Permit for the construction of the multi -use
commercial building with office, restaurant, and retail uses above a two-level parking structure was
approved in 1996. The previous restaurant tenant obtained a C.U.P. for on -sale beer and wine, live
entertainment, and outdoor dining in 1996. The C.U.P. was amended in May 2000 to allow full service
on -sale alcohol.
A Conditional Use Permit and Precise Development Plan amendment was approved by the City Council
in January 2003 for Union Cattle Company to reconfigure the interior and outdoor dining areas of the
building. In March 2003, the Planning Commission confirmed that a 7'-8" glass barrier, required under
the CUP, could be constructed along the west side of the upper patio for sound attenuation consistent with
Section 17.46.010 of the Zone Code. The restaurant contains three separate outdoor dining areas on three
levels, which provide approximately 1700 square feet of outdoor dining. The interior seating area is
approximately 3500 square feet (approx. 2500 square feet on the first floor, and 1000 square feet in the
second floor banquet room and private dining rooms.)
Analysis
A C.U.P. amendment is required in order to make material changes to the interior layout of the restaurant.
In order to approve the proposed C.U.P. amendment, the City Council must approve the proposed
Variance and make all the required findings discussed below. The Planning Commission determined it
could not make the required findings.
5b
• •
The applicant is requesting approval of a Variance to maintain an existing deck cover and seasonal tent
structure which exceed the height limit, and which were constructed without required permits. The illegal
condition surfaced as a code enforcement action in October 2004 when the City's code enforcement
officer discovered the structures. The owner was advised at that time that the structures were over height
and must be removed but he inquired about processing a Variance application and requested that the
structure be permitted to remain pending review by the Planning Commission. The owner agreed to
immediately commence with processing a Variance application and provided evidence from a structural
engineer to confirm that the subject structures were stable and constructed in compliance with the
Building Code. The owner was further advised that if the Variance application was approved, then he
could proceed with processing plans to obtain an after -the -fact building permit (similar to permit issuance
for legal determinations or other code enforcement cases involving illegal construction). Alternately, if
the owner did not prevail, then he would be required to remove the roof structure and tent immediately.
The second floor deck is adjacent to the restaurant banquet room. A deck trellis was originally permitted
for this deck for the previous restaurant. This was shown on the 2003 approved plans for Union Cattle
Company. The deck trellis was below the existing roofline and complied with the 30 -foot height limit.
The newer structure (see photo) extends above the existing roofline and exceeds the height limit by 6 feet
at the peak of the sloped roof. The proposed seasonal canvas tent, on the third level, is between 8 and 9
feet above the height limit at its highest point. Variances are necessary for both structures as they exceed
the 30 -foot height limit in the C-2 zone.
The applicant's letters indicate these structures are required to improve noise attenuation, accommodate
roof drainage, allow use of the patio in winter months for corporate and private functions and necessary
for the continued success and economic viability of the restaurant. Also, the applicant states that there are
no significant view impacts. The applicant's arguments are set forth in the attached letter.
In order to grant a Variance, the Commission must make the following findings:
1. There are exceptional or extraordinary circumstances, limited to the physical conditions applicable to.
the property involved.
2. The Variance is necessary for the preservation and enjoyment of a substantial property right possessed
by other properties in the same vicinity and zone, and denied to the property in question.
3. The granting of the Variance will not be materially detrimental to the public welfare or injurious to the
property or improvements in such vicinity and zone in which the property is located.
4. The Variance is consistent with the General Plan.
Discussion of findings:
Finding 1: The applicant has not demonstrated that exceptional or unusual conditions exist with
respect to the physical conditions of the property. The lot is fairly typical of lots in the vicinity sloping
from east to west, and with the construction of the building in 1997.. It is clearly a site that can
accommodate a substantial development, with two levels of parking and two floor levels above, which
include the subject restaurant with ample interior seating , banquet area and exterior seating. The
applicant's argument rests more on the issue of the unique nature of the business as compared to the prior
use and other restaurant/bars downtown, and the need for more enclosed seating areas in the winter
months to keep this restaurant economically viable. Economic viability is not grounds for approving a
Variance.
Finding 2: The proposed Variances are not necessary for the enjoyment of a substantial property right
possessed by others in the same vicinity and zone. The property was originally developed several years
2
• •
ago with a variety of commercial uses demonstrating that that a substantial property right is currently
being enjoyed by several businesses on the property including the subject restaurant. The applicant
appears to be seeking a special privilege, beyond the substantial property rights currently enjoyed, to
exceed the height limit otherwise applicable to surrounding properties, and to convert areas that were
always constructed for outdoor dining. The applicant's argument relates to maintaining the amount of
seating all year in order to support an upscale restaurant.
Finding 3: The project may be materially detrimental to property improvements in the vicinity and
zone since it may obstruct views, sunlight and air to adjacent properties. The owner has not submitted a
view analysis in support of his statements that the structures will not affect views, although he has
submitted a statement from some adjacent owners who indicate support for the restaurant. The structures
may in fact obstruct views to the south or north. Given this potential, it does not seem a finding can be
made that the structure will not be materially detrimental to any other properties. Further the tent and
trellis enclosures have no relationship to the original architectural design of the building and may be
considered detrimental to the property improvements in the surrounding area. (See Attached Photos).
Finding 4: The project does not directly conflict with the General Plan, as there is no substantial
change in the use of the property.
With respect to the amendment to the proposed C.U.P., approval of the existing construction does not
impact the intensity of the business, or parking requirements, occupant load or seating, since the outdoor
patios have not been enlarged and were always included as part of the original approved project.
CONCUR:
Sol Blumenfel
Community D
Director
elopment Department
Steph
City Manager
el ,
Attachments
1. Proposed Resolution
2. Location Map
3. Photos
4. Applicant letter,
5. Correspondence,
6. Project plans and height exhibits
F:/b95/CD?CC?CUPamend 1301 Manhattan. doc
'men Robertson,
Senior Planner
1
• •
RESOLUTION NO. 05-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH,
CALIFORNIA, SUSTAINING THE PLANNING COMMISSION DECISION TO DENY A
REQUESTED CONDITIONAL USE PERMIT AMENDMENT AND VARIANCE TO
ALLOW A PERMANENT DECK COVER ON THE SECOND FLOOR DECK, AND
SEASONAL TENT ON THE UPPER FLOOR DECK TO EXCEED THE 30 -FOOT
HEIGHT LIMIT AT UNION CATTLE COMPANY RESTAURANT AT 1301
MANHATTAN AVENUE •
The City Council does hereby resolve and order as follows:
Section 1. An application was filed by Allen Sanford, owner of the restaurant, Union Cattle
Company, located at 1301 Manhattan Avenue, seeking a Conditional Use Permit Amendment and a
Variance to allow to allow a permanent deck cover on the second floor deck, and seasonal tent on the upper
floor deck and to allow these deck structures to exceed the 30 -foot height limit of the C-2 zone.
Section 2. The Planning Commission conducted a duly noticed public hearing to consider the
application for a Conditional Use Permit and Variance on January 18, 2005, and based on the testimony
and evidence, both written and oral, presented to and considered by the Planning Commission, the
Commission could not make the necessary findings for a Variance and therefore denied the requested
Conditional Use Permit Amendment and Variance as set forth in Planning Commission Resolution 05-
5.
Section 3. On January 25, 2005, the City Council, pursuant to Section 2.52.040 of the
Municipal Code initiated review of the decision of the Planning Commission.
Section 4. The City Council conducted a duly noticed public hearing to review the decision of
the Planning Commission on March 8, 2005, at which testimony and evidence, both written and oral,
and the record of decision of the Planning Commission was presented to and considered by the City
Council.
Section 5. Based on the evidence received at the public hearing, the City Council makes the
following factual findings:
1. The applicant is requesting approval of a Variance to maintain an existing deck cover and seasonal
tent structure located on the 2`d and 3'd level decks respectively, which exceed the height limit, and which
were constructed without required permits. These alterations also require amending the Conditional Use
Permit for the restaurant with on -sale alcohol.
2. The illegal condition surfaced as a code enforcement action in October 2004 when the City's code
enforcement officer discovered the structures and issued a notice to remove the illegal structures.
3. The second floor deck is adjacent to the banquet room on the second floor of the building. A deck
cover trellis structure was permitted for this deck when the restaurant was Einstein's, equipped with a
retractable canvas roof, and is shown on the approved plans for Union Cattle Company. However, the deck
cover that was issued a building permit was below the existing roofline, and sloped down at a much lower
ceiling clearance than the new cover in order to comply with the 30 -foot height limit. The newer structure
extends above the existing roofline creating a much higher clearance, and exceeds the height limit by as
much as 6 feet at the peak of the sloped roof. The proposed seasonal "canvas" tent, which also is
considered a structure, is located on the upper most level deck, and is 8-9 feet above the height limit at its
highest point.
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4. Variances are necessary for both proposed structures as they exceed the 30 -foot height limit for the
C-2 zone, and cannot be considered as elements that are allowed to exceed the height limit pursuant to
Chapter 17.46.
Section 6. Based on the foregoing factual findings, the City Council makes the following findings
pertaining to the application for a Variance:
1. The applicant has not demonstrated that exceptional or unusual conditions exist with respect to the
physical conditions of the property. The lot is fairly typical of lots in the vicinity sloping from east to west,
and with the construction of the building in 1997 it is clearly a site that can accommodate a fairly substantial
development project, with two levels of parking and two floor levels above, which include the subject
restaurant which contains ample interior seating and banquet areas in addition to the exterior seating.
2. The proposed Variance is not necessary for the enjoyment of a substantial property right. The
relatively recent development of the property has established a variety of commercial uses demonstrating
that that a substantial property right is currently being enjoyed by several businesses on the property
including the subject restaurant. The applicant appears to be seeking to obtain a special privilege, well
beyond the substantial property rights currently enjoyed, to exceed the height limit otherwise applicable to
surrounding properties, and to convert areas that were always constructed and intended to be outdoor dining
in order to partially enclose and weather proof these spaces.
3. The project may potentially be materially detrimental to property improvements in the vicinity and
zone since the project as constructed may marginally obstruct some views, or access to sunlight, of adjacent
properties. While the construction apparently does not obstruct prominent westerly views to the ocean from
properties directly to east, it potentially has impact on other views from a southerly or northerly direction, or
at angles from the northeast or southeast.
Section 7. Based on the foregoing, and since all four required finding as required by Section
17.54.020 of the Zoning Ordinance cannot be made, the City Council hereby sustains the Planning
Commission decision to deny the requested Variance and the requested amendment to the Conditional Use
Permit.
PASSED, APPROVED and ADOPTED this 13th day of January, 2004, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
PRESIDENT of the City Council and MAYOR PROTEM of the City of Hermosa Beach,
California
ATTEST: APPROVED. AS TO FORM:
CITY CLERK
F:\B95\CD\CC\cup-variancereso 1301.DOC
CITY ATTORNEY
• •
12. Conditional Use Permit 05-1/VAR 05-1 — Conditional Use Permit amendment to allow a
permanent deck cover on the second floor deck, and seasonal tents for outdoor banquets on
the upper level deck, and a Variance for these structures to exceed the maximum 30 -foot
height limit at 1301 Manhattan Avenue, The Union Cattle Co.
Commissioner Koenig recused himself from consideration of this matter.
Staff Recommended Action: To deny said request.
Director Blumenfeld advised that the original Conditional Use Permit and Precise Development Plan
amendment was granted by the Planning Commission in December 2002 and approved as amended under
reconsideration by City Council in January 2003; noted that the applicant is requesting approval of the
Variance to maintain an existing deck cover and a seasonal tent structure, which is located on the second
and third level decks; advised that these structures exceed the height limit and were constructed without
benefit of a permit; and noted that this illegal condition surfaced as a code enforcement action in October
2004 when the City's code enforcement officer discovered the structures. He noted that the owner was
advised at that time that the structures were over height and that they must be removed; that the owner
inquired about processing a Variance application and requested that the structure be permitted to remain
pending review by the Planning Commission. Director Blumenfeld explained that since the owner agreed
to immediately commence with processing a Variance application, staff gave the owner the option to have
a structural engineer confirm that the roof structure was stable and constructed in compliance with the
Building Code, or alternatively, to have the space on the second floor deck posted for no occupancy
pending Commission review; and if the Commission approved the Variance application, the owner could
then proceed with processing plans to obtain an after -the -fact building permit (similar to permit issuance
for legal determinations or other code enforcement actions involving illegal construction). If the owner
did not prevail this evening, he noted that he would be required to immediately remove the roof structure
and the tent.
Director Blumenfeld stated that the second floor deck cover/trellis was permitted originally for this
property when the property contained the Einstein's business and that it was equipped with a retractable
canvas roof; however, that deck cover was issued with a building permit and was below the existing roof
line; advised that the newer structure extends above the existing roof line at a higher level and exceeds the
height limit by as much as 6 feet at the peak of the sloped roof; and that the proposed seasonal canvas
tent, which is located on the upper deck, is between 8 and 9 feet above the height limit. He explained that
Variances are needed for both these structures because they exceed the 30 -foot height limit in the C-2
zone.
Director Blumenfeld advised that the applicant believes this improvement will better attenuate noise, that
it will deal with rain water and allow better use of the patio areas in the winter season; and that he
believes the use of the patio area is necessary for the continued success of the business. He commented
on meeting the four primary findings for granting a Variance: 1) there are exceptional or extraordinary
circumstances, limited to the physical conditions.applicable to the property involved; 2) the Variance is
necessary for the preservation and enjoyment of a. substantial property right possessed by other properties
in the same vicinity and zone, and denied to the property in question; 3) the granting of the Variance will
not be materially detrimental to the public welfare or injurious to the property or improvements in such
vicinity and zone in which the property is located; and 4) the Variance is consistent with the General Plan.
With regard to Finding No. 1, Director Blumenfeld expressed staff's belief that the applicant has not •
demonstrated there are exceptional or unusual conditions that exist with respect to the physical conditions
of the property. He stated that this lot is a typical commercial lot, an assemblage of three lots for the
premises; that it's a sloping lot similar to all the other sloping lots on the block; and that it's a site which
clearly accommodates substantial development and that a substantial development was created when the
Planning Commission Minutes
January 18, 2005
project was originally approved in 1997. He advised that the applicant's arguments rest on the issue of
whether this is a unique nature of the business; and he noted staffs belief that that has not been
demonstrated and isn't applicable or relevant to the question of whether or not there are conditions that
pertain to this property that do not pertain to other properties in the same vicinity and zone.
With regard to Finding No. 2, Director Blumenfeld expressed staff's belief that the proposed Variances
do not appear to be necessary for the enjoyment of a• substantial property right; noted that the
development of the property has established a variety of commercial uses that were developed in 1997;
that it can clearly accommodate these uses without this addition; and that it is staffs belief this would be
granting a special privilege to this property owner that isn't available to other properties in the same
vicinity.
With regard to Finding No. 3, Director Blumenfeld expressed staffs belief that this would be materially
detrimental, that it would have a potential effect on the vicinity and zone relative to some marginal
obstruction of scenic views and that the applicant has not demonstrated there's any supporting evidence to
demonstrate anything to the contrary.
With regard to Finding No. 4, Director Blumenfeld stated there are no issues or concerns relative to any
conflict with the General Plan. He mentioned that in order for the Commission to approve this
amendment, all four mandatory fmdings would need to be made.
Chairman Perrotti questioned if the deck cover can be built within the height limit.
Director Blumenfeld stated that the deck cover could probably be reduced in height; explained that the
original cover which was approved was within the height limit, but that it was configured differently as
opposed to sitting basically at the roof line; and that where the former trellis structure was built, the
proposed structure is a shed roof which sticks above the roof line.
Chairman Perrotti opened the public hearing.
Allen Sanford, principal of Union Cattle Company, advised that the patios represent about 60 percent of
their seating, 119 seats out of 198 seats; expressed his belief that this project fits within the intended use;
advised that they are not trying to do a bar or put a bunch of people onto the decks, but rather it is for
restauranrseating and for wintertime banquets; and added that sound mitigation was also a reason for
putting up these structures. He stated that the structures were put up without benefit of a permit due to
their inexperience in working with the permit process; and reiterated that this is a seasonal tent.
Steve Jones, project architect, explained that the applicant inherited a very unique building, purposely
built to house a microbrewery; and advised that one of the unique features is a very large, double high
space which still exists and uses up quite a bit of volume. He advised that the brewery is still on the
premises, but that it's been reduced in size quite a bit from when the Einstein's business operated. He
mentioned that if this building were originally built as a more general restaurant use, he does not think
this issue would have come up — reiterating that over 60 percent of the seating area is, outside on these
decks. In addition, he explained that the decks were constructed to the very west side of the property
because it was the view at that time that the success of the restaurant would be driven by ocean views,
people .being outside looking at the scenery; advised that, unfortunately, between the time the building
was designed and actually occupied, there was a City parking structure built directly in line with that
obstruction and several roof top items that hinder the view. He mentioned that there's also a hotel on the
beach that has 8 -foot encroachments into the height allowance; and suggested that if these City plans were
known, the decks could have been placed further to the east on the building; and advised that making
those major changes to the building are not financially feasible at this time.
.7
Planning Commission Minutes
January 18, 2005.
• •
With regard to Finding No. 2, Mr. Jones stated that this is a restaurant that is primarily used for dining;
advised that the patio cover was originally built under a permit; and stated that what exists now is a safer
and more structurally secure version of what was granted at that time for Einstein's.
With regard to Finding No. 3, Mr. Jones stated that the patio cover is actually 6 inches lower than the
screen walls that screen rooftop mechanical equipment, which was required to clean up the views on that
side of the building; and that it can be substantiated this patio cover has less of an impact than other items
further east on the building. He stated that he is not aware of any complaints to view blockage.
With regard to Finding No. 4, Mr. Jones stated there is no conflict with the General Plan. He expressed
his belief that the Commission is permitted to exceed the height limit when warranted.
There being no further input, Chairman Perrotti closed the public hearing.
Commissioner Hoffman commended the applicant for running a good operation; explained that findings
for a Variance are not something that exist at the whim of the Commission, but rather it is stipulated very
clearly by state law, not by municipal ordinance; and noted that it's been very clearly determined through
legal precedence in the courts what constitutes the findings that are necessary, particularly for Finding
No. 1. He stated that he is not able to make any fmding for Nos. 1 or 2 and that 3 and 4 become moot at
that point.
Vice -Chairman Pizer stated that he is not able to make a fmding for Nos. 1 and 2; and questioned if there
is a way to get a permit to put up a temporary tent for special events.
Director Blumenfeld stated that the City cannot allow anything that violates the development standards in
the zone; and noted that there's nothing in the zone code authorizing a permit for a temporary structure.
He mentioned that temporary permits are issued by City Council for special events.
Chairman Perrotti reopened the public hearing.
Jed Sanford, principal of Union Cattle Company, stated that the entire tent can be taken down in one day,
usually in four hours; and advised that the tents are put up in November and taken down late March.
Vice -Chairman Pizer noted his support for a temporary tent permit.
Director Blumenfeld noted that staff would need to study how that would occur; and mentioned that
special event permits are under the purview of City Council.
With regard to the statement of the City's parking garage and those items piercing the height limit,
Chairman Perrotti explained that this encroachment of the City's parking structure and the mechanical
equipment have special designations as to piercing the height limit; he expressed his belief that the tent
structure could have been built without exceeding the height limit; and in reviewing the four findings for
a Variance, he advised that he cannot make the findings- for Nos. 1 and 2; and .stated that it is not a. good
precedent to set a Variance for height limits. He expressed his belief that the tents are not temporary or
permanent when they are up for that length of time.
Chairman Perrotti closed the public hearing.
MOTION by Vice -Chairman Pizer, seconded by Commissioner Hoffman, to DENY Conditional Use
Permit 05-1NAR 05-1 -- Conditional Use Permit amendment to allow a permanent deck cover on the
second floor deck, and seasonal tents for outdoor banquets on the upper level deck, and a Variance for
these structures to exceed the maximum 30 -foot height limit at 1301 Manhattan Avenue, The Union
Planning Commission Minutes
January. 18, 2005
• •
Cattle Co. The motion carried as follows:
AYES: Hoffman, Pizer, Perrotti
NOES: None
ABSTAIN: Koenig
ABSENT: Allen
Planning Commission Minutes
January ,18, 2005
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COM. DEV. DEPT.
1301 Manhattan Avenue
Hermosa Beach, CA 90254
December 21, 2004
Attn: Sol Blumenfeld, Community Development Director
Ken Robertson, Community Planner
Kent Allen, Planning Commission
Peter Hoffinan, Planning Commission
Ron Pizer, Planning Commission
Rick Koenig, Planning Commission
Sam Perotti, Planning Commission
Subject: 1301 MANHATTANAVENUE – CONDITIONAL USE PERMIT
AMENDMENT TO (1) ALLOW AS -BUILT CONSTRUCTION OF
PARTIAL PATIO ROOF; (2) ALLOW SEASONAL USE OF TEMPORARY
TENT ON ROOF PATIO FOR CHRISTMAS BANQUETS
Members of the Hermosa Beach Planning Commission,
There is a cliche in the restaurant business that says: "If at first you don't succeed, try
anything that works." Throughout the Pier Renovation project in Hermosa Beach, many
would say that most restaurants in the area have lived and died by this philosophy. Since
our inception of the Union Cattle Company, however, we have taken a different stance—
one of mutual cooperation between the city, community, and our business. As owners of
the Union Cattle Company, we have strived to build our reputation as an upscale
steakhouse in Hermosa Beach without compromising the city's reputation or the
community's comfort at any juncture. We have a strong relationship with our neighbors
(see attached letter), and since 2002 have been a standard of compliance for other
restaurants in regards to CUP conditions and operation.
Our agenda before the Planning Commission is simple - we have taken steps to further
improve our restaurant and our relationship with the community, and are now asking for
the Commission's approval to modify our CUP to allow for these improvements.
This letter has been prepared in support of our application to amend the existing
conditional use permit at 1301 Manhattan Avenue, Union Cattle Company, in order to:
(I) Allow for a height variance on our second level deck cover.
(II)Allow temporary use of a banquet tent on the roof patio from December to
March annually.
JAN 0 6 zn05
(I) Allow for a height variance on our second level deck cover.
Concerning our request for a height variance on a deck cover for patio 2, %ONA DEV. DEPT.
requesting that a height variance be granted to allow our business to continue using the
existing deck cover on patio 2 (please see attached photos). Similar to our previous
application to allow an over -height structure in January of 2002, we ask permission to use
this deck cover for four reasons:
1. The deck cover provides an added noise buffer that significantly
decreases sound transfer between our restaurant and the surrounding
community.
2. The deck cover is considerably stronger and safer than the previous
one constructed by Einsteins and approved by the Planning
Commission.
a. The pitch of the roof on the previous structure was inadequate
to the point that rain water would gather on the canvas roof
rather than draining, creating a potentially hazardous and
unsafe situation.
3. The deck cover allows us to use this patio in the winter months for
holiday corporate and private functions (please see attachment for list
of companies that have had their party on this patio).
4. There is no tangible loss of view from any building east of our
restaurant (see attached photos). The deck cover is lower than an
equipment wall on top of the building that was approved by Planning
Commission when the project was initiated in 1996.
(II) Allow temporary use of a banquet tent on the roof patio from December to
March annually.
Concerning our request for permit to use temporary banquet tents during the winter
months on the 3`d rooftop patio, we ask the commission to allow us use of these tents for
the following reasons:
1. The deck cover allows us to use this patio in the winter months for
holiday corporate and private functions (please see attachment for list
of companies that have had their party on this patio).
2. The previous owners, Einsteins, had a -similar banquet tent erect for
over two years on the 3`d rooftop patio without complaint.
2. The 3`a rooftop deck accounts for almost 50% of our dinner seating
capacity; losing this capacity during the winter months would be
extremely detrimental to our business.
We greatly appreciate the willingness of the Commission, as well as the Community
Development Director, to evaluate our request for CUP modification, and hope that the
• •
City of Hermosa Beach will allow us to improve upon and strengthen our business by
granting us permission of the two deck covers in review.
If you have any questions or concerns, please feel free to contact me anytime at
(310) 597-1239.
Thanks again for your time.
Regards,
Allen Sanford
Co -Owner, Union Cattle Company
Attachments:
Attachment 1: Letter from Manhattan Avenue neighbor
RECEIVED
.IAN 0 6 'no
COM. DEV. DEPT.
Attachment 2: Sample list of businesses and organizations that have had patio events
Attachment 3: Photos of deck cover on the second level
•
Sam Perrotti
Chair and Members of the Hermosa Beach Planning Commission
City of Hermosa Beach, Ca.
90254
Re: Union Cattle Co.
Dear Mr. Penotti and Member
. ATTACHMENT #1 -
En
JAN 0 6 7005
COM. DEV. DEPT.
12.20.04
For some time now we have been concerned about noise and drunks associated with the night life on and
about Pier Plaza. As residents and homeowners close to downtown, 1512 and 1507 Manhattan Ave., our
neighborhood is impacted by the nearly 2000 intoxicated people who are released into our area in the early
morning hours of summa weekends. I won't go into the laundry list of issues. We personally have been
involved in trying to find some solution to these problems. In the process we have become familiar with
the bars, their owners and attitudes.
The Union Cattle Co. has made every effort to be a good neighbor. They have mitigated these issues, at
least to our satisfaction. They are not the problem. The Union Cattle Co. does not cater to or attract the
type of crowd that becomes rowdy and boisterous at tam. These are not the Peir plaza patrons who we find
urinating in our driveways, or driving dangerously drunk down our street on a Sunday afternoon. There are
doubtless others who deserve your scrutinJbut Union Cattle is not one.
,,`„ Hca.
Joseph G. Wolf
1512 Manhattan Ave.
H
KaYuen
1512 Manhattan Ave.
H
es Kropt
507 Manhattan Ave.
H
C
onica Kropt
1507 Manhattan Ave.
Hermosa
, •
UNIO#ATTLE
Private Party Sample Client List 2004
Automotive
• Toyota
• Honda
• Jiffy Lube
• Four Wheel Parts
• Lexus
• Nissan
Retail
•
•
•
•
•
•
•
•
•
Skechers
Cartier
686 Clothing
Loveland Wedding Design
Kastle
Outside Magazine
Patman Meats
Mattel Toys
Neutrogena
High Technoloev/Communication
• NGST (formerly TRW)
• Tek Systems
• ATS Cabling
• Creative Channel
• Cypress Communication
• International Rectifier
• Avant Technology Solutions
• National Mobile Television
• Sierra Systems
• Raytheon
• Northrop Grumman
• MTV
• Sapient Technology
Professional Services
• Nash & Edgerton , LLP
• Edgerton & Weaver, LLP
• ABD Insurance
• City Corp Lenders
• AEI Consultants
• Pitney Bowes
ATTACHMENT #2
PAECEIVEF
JAN 0 6 9nn5
COM. DEV. DEPT.
Professional Services (Cont.)
• Accenture
• Platinum Capital
• Seventeen Magazine
• Palos Verdes Limousine
• ATS Cabling
• Marsh McClellan
• Los Angeles Advertising Club
• Saachi & Saachi
• Myriad Marketing
Non Profits,
• USC Alumni Association
• Grandview Elementary School
• St. Lawrence Catholic Church
• St. Mary's Medical Center
• Torrance Memorial Hospital
• Viewpoint
• Via Pacifica School
• Washington Elementary
• Ridgecrest Elementary
• Peninsula High School
• Women's Junior League of LA
• Advertising Club of Los Angeles
• Manhattan Kiwanis Club
• National Charity League
• Little Company of Mary Hospital
• Torrance High School
• United States Secret Services
• BCA Kennel Club
• Avon Charity Walk
• Santa Clara Alumni Association
Hermosa Beach Programs & Business
• Hermosa Animal Clinic
• Hermosa Valley School
• Hermosa Chamber of Commerce
• Hermosa Beach Public Works
• Hermosa Beach Lifeguards
• Hermosa Film Festival Assoc.
UNIO
Zito
ATTIJE
• •
FOR: Commissioner Perotti
Commissioner Hoffman
Commissioner Pizer
PLANNING COMMISSION MEETING
JANUARY 18, 2005
RE: HEIGHT VARIANCE
ATTACHMENT 1: UNION CATTLE COMPANY SEATING REVIEW CHART
ATTACHMENT 2: PICTURES ILLUSTRATING MUNICIPAL CODE 17.46.010
AS IT PERTAINS TO OUR HEARING
Attachment 1
Union Cattle Company Seating Review
Private Dining
Room
10%
Outside Patios
60%
Main Dining Room
30%
*Reference: Main Dining (60 seats), Patio 1 (25 seats), Patio 2 (44 seats), Patio 3 (50 seats), Private Dining (20 seats)
Total Restaurant Seating Capacity: 198 Seats •
UNIO
•
ATTLE
Relation of
Equipment Wall
to Brace Wall
from front view
1997
Screen
Wall
I
2
2004
Brace Wall
Deck Cover
.111111111111
fulootwoh.v,0$4.--
'7
1301 Manhattan
upper deck "tent" on left, 2"floor deck cover on ri
2"' floor deck cover — viewed from southeast along Pier Avenue
2"' floor deck cover
upper patio "tent"
130.2'
Maximum
Alley
100.2'
Ex Grade
Subject of
Variance —�
1134.7 Actual
139.36
Existing
141.47G Actual
137.208 Allowed
1134.93 Allo
Roof
Equipment
Screen Wall
2nd Level
Deck
Patio #1
• •
141.9'
EXISTING
126.93' 2nd Level Floor
Union Cattle Co. Restaurant
11G.8' Main Level Deck
Parking
144.7'
Maximum
141.5:PARAPET
Manhattan Ave
D
114.7'
— Parking
100.0' DATUM
/4/M'/
,� ,� ,/�--
\'���'���'��'���'��� ,. HEIGHT SECTION SCALE 1" - 10'
1301 Manhattan Ave
01 MARCH 2005
NOTE= HEIGHTS FIELD MEASURED
FROM KNOWN HEIGHT POINT OF
THE HEIGHT VERIFICATION SURVEY
OF 1998 BLC SURVEYING Co.
REVISION TO PAGE 4 of 7 as submitted to PC on 19 DEC 2004
RECEIVED
MAR 0 1 2005
COM. DEV DEP F.
•
1
•
PATIO #1 BELOW
-0"
FLAT ROOF tr)
ALLEY
NOT A PART
SUITE F
NOT A PART
EXISTING DEMISI
WALL OF CONC.
SUITE G
NOT A PART
LOCK
SUITE H
SUITE J
NOT A PART
PATIO COVER ROOF
EXISTING
RESTAURANT
SECOND FLR
MS
WOMEN'S
169'-9" LOT WIDTIt
Proposed G U P Amendment
Union Cattle Company Restaurant
1301 Manhattan Avenue
Hermosa Beach CA 90254
SITE PLAN
SCALE" 1/16"=1'-O"
1
nacEluari
UEC 2 1 2004
COM. DEV. DEPT
20 DEG 2004
W. Steven Jones - Architecture - Planning - Design
W. Steven Jones, Architect
P.O. Box 3508 Redondo Beach GA 90277 Telephone/Fax 310.543.9353
P`� 1 0-C7
•
96.8'
2ioo.o'
A
I1I
I 1 102.0669
I�+ 30.00'
I1 132.669'
I , 1
I I 1
105.278'
1+ 30.00'
135.278'
I�I 1
rn1 13
O Ix
o
96.8'
r -A-
40.00'
1
0
of
0'
01
1
1
I
40.00
1
100.3' 100.5'
40.00'
E 30.00'
30.00'
100.9' 100.8' 100.2'
MO MI 11.
30.00'
Union Cattle Co. Restaurant
Plot Plan
1301 Manhattan Ave I
2nd Level
Deck
B B
100.0' 114.5' 114.5'
Height
Upper Level Deck
w/ Canvas Tent
NOTE
GRADES BASED
UPON SURVEY
I BY BLG SURVEYS
1996 RLS 6551
D
114.7' 114.5'
SCALE 1" 20'
115.0'
19 DEG 2004
1 I,
1 1►
1 , 104.694'
1 + 30.00'
1 134.694'
107.208'
+ 30.00'
1 137.208'
1 I 1
13
01 00
r.
D
115.1' 115.7' 100.0' 114.7'
Height
fo:2., 04 —1
• •
128.5'
Maximum
Alley
G18.81
Ex Grade
Actual ligt. 141.47G
135.278' Allowed
139.36 Existing
Allowed 139.38
Rom —
Patio #1
2nd Level
Deck
-
Roof
12G.g3' 2nd Level Floor
144.5'
Maximum
Union Cattle Co. Restaurant
11G.8' Main Level Deck
Manh Ave
Parking
SCALE 1" = 10'
114.5'
Ex Grade
Parking 100.0' DATUM
HEIGHT SECTION
1301 Manhattan Ave
19 DEC 2004
MI;Aft v Fe.oM .160.74 .
Pd/Amp of tif4647 vaeii rcrVo,'
51/AVEY 4a -1.1F-1(
. S
130.2'
Maximum
Alley
100.2'
Ex Grade
141.47G Actual
137.208 Allowed
134.7 Actual
134.93 All ed
r -1 ou`--
Patio 11
2nd Level
Deck
139.38 Existing
Roof
•
144.7'
Maximum
12G.c13' 2nd Level Floor
Union Cattle Co. Restaurant
116.8' Main Level Deck
Parking
SCALE 1" = 10'
Manh Ave
114.7'
Parking 100.0' DATUM
HEIGHT SECTION
1301 Manhattan Ave
19 DEC 2004
Ex Grade
�i5 a{
1
• •
130.3'
Maximum
Ailey
100.3'
Ex Grade
E
145.5'
Tent Ridg
Vv' LL_
- Upper l
DDeeckk w
—I enL 0
evel
ger
144.5'
Maximum
Roof
131.0' Upper Deck
126.93' 2nd Level Floor
Union Cattle Co. Restaurant
11G.8' Main Level Deck
Manh (Ave
HEIGHT SECTION
1301 Manhattan Ave
20 DEC 2004
114.5'
Ex Grade
Parking
SCALE 1" = 10'
Parking
100.0' DATUM
_
HEIGHT SECTION
1301 Manhattan Ave
20 DEC 2004
114.5'
Ex Grade
1301 Manhattan Ave
L_ <<
Patio Cover
2nd Level Deck
pAT IO CO
141.5'
135.2' ALLOWED
SECOND LEVEL DINING
DECK
LOWER LEVEL DINING
PATIO
`!'IM' �fT"if•�� "iL"vA's�� Y �f�y-Rs�}.yVry+.Rs•�'^l��C.�
m00•00® ve
(13
PATIO COVER 141.5'
— UPPER DECK 131.0'
2nd FLOOR 126.93'
MAIN LEVEL 116.8'
ANDSCAPE PLANTERS
0 00
M• • •• • f • •••••
GRADE AT ALLEY
LOWER PARKING LEVEL
• •• • 0 oe ••• • ea 0,0•• ••
•
0 0 o• +r ••• .r - - e •e a
WEST ELEVATION
/1110010.1111.1.1111111.111.0,
A\ LOWER LEVEL PARKING
ENTRANCE
20 DEC 2004
SCALE 1/8" = 1'-0"
)?61, ok
PATIO COVER 141.5'
• •
Patio Cover
2nd Level Deck
MAX NGT 134.93'
BLDG NGT 134.88'
MAX NGT 131.15'
BLDG NGT 131.0'
UPPER DECK 131.0'
2nd FLOOR 126.93'
MAX- 1 -IGT 139.38'
BLDG NGT 139.3'
MAX NGT 141.50'
PATIO COVER 141.5' iBLDC IGT 1413'
137.2' ALLOWED\,
MAX NGT 131.24' INE
BLDG NGT
-'moi A d. 9 • ° d'�+q
oQ
MAIN LEVEL 116.8' [ jr-i, �
� r
/9 e
20 DEC 2004
SOUTH ELEVATION
SCALE 1/8" = 1'-0"
MAIN DECK FIN GRADE
ADJACENT PROP EXISTING GRADE
— LOWER LEVEL PARKING FIN GRADE
1301 Manhattan Ave
ri 0.V7
q
RESOLUTION NO. 03-6246 03 0765503
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HERMOSA BEACH, CALIFORNIA, SUSTAINING THE PLANNING
COMMISSION'S DECISION, UPON RECONSIDERATION, TO
APPROVE A CONDITIONAL USE PERMIT AND PRECISE
DEVELOPMENT PLAN, AS AMENDED, TO RECONFIGURE THE
FLOOR PLAN, AND TO ALLOW GENERAL ALCOHOL IN
CONJUNCTION WITH AN EXISTING RESTAURANT WITH LIVE
ENTERTAINMENT AND OUTDOOR DINING, AT 1301 MANHATTAN
AVENUE, AND LEGALLY DESCRIBED AS LOTS 16, 17& 23 TRACT
1125, AND LOTS 18 AND 19 BLOCK 34, FIRST ADDITION TO
HERMOSA BEACH TRACT
SECTION 1. Application was filed by Allen Sanford (of Philia 5 Group, LLC) seeking
an amendment to a Conditional Use Permit and Precise Development Plan to reconfigure and
existing restaurant with on -sale general alcohol, live entertainment, and outdoor dining.
SECTION 2. The Planning Commission conducted a duly noticed de novo public
hearing to consider the application to amend the Conditional Use Permit and Precise
Development Plan on December 4, 2002, at which testimony and evidence, both written and
oral, was presented to and considered by the Planning Commission. Based on the evidence the
Commission approved the request subject to conditions.
SECTION 3. On December 10, 2002, the City Council, pursuant to Section 2.52.040,
initiated review and reconsideration of the decision of the Planning Commission.
SECTION 4. The City Council conducted a duly notice public hearing to review and
reconsider the decision of the Planning Commission on January 14, at which testimony and
evidence, both written and oral, was presented to and considered by the City Council.
SECTION 5. Based on evidence received at the public hearing, and the record of
decision of the Planning Commission, the City Council makes the following factual findings:
1. A Precise Development Plan was granted by the Planning Commission in February,
996, for the construction of the multi -use commercial building with office, restaurant, and retail
ses above a two-level parking structure. The C.U.P. for on -sale beer and wine, live entertainment,
STPPLEMENTAL
INFORMATION
-1-
5b
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03 0765503
nd outdoor dining for the restaurant was granted concurrently with the P.D.P. by the Planning
ommission in February, 1996. A C.U.P. amendment was granted for the restaurant for full service
n -sale alcohol in May, 2000. The proposed amendment does not significantly alter the floor plan
nd does not alter the existing and approved primary use as a restaurant with live entertainment
nd outdoor dining.
2. The site is located in the downtown district, which has several similar restaurants with
on -sale general alcohol.
3. The site is zoned C-2 allowing the proposed on -sale alcohol use with a Conditional
Use Permit. •
SECTION 6. Based on the foregoing factual findings, and the record of the decision of
the Planning Commission, the City Council makes the- following findings pertaining to the
application to amend the Conditional Use Permit:
1. The site is zoned C-2, and the continued operation of the restaurant with the proposed
modifications is suitable for the proposed location.
2. The continued use of the building for a restaurant with the proposed modifications to
address noise and nuisance concerns will improve its compatibility with surrounding commercial
and residential uses within the downtown district.
The imposition of conditions as required by this resolution will mitigate any negative impacts
on nearby residential or commercial properties.
3. This project is Categorically Exempt pursuant to 15323, Class 23 of the California
Environmental Quality Act Guidelines. Normal operations of existing facilities for public
gatherings for which the facilities were designed, where there is a past history of the facility
being used for the same kind of purpose.
SECTION 7. Based on the foregoing, the City Council hereby approves the requested
amendments to the Conditional Use Permit and Precise Development Plan, subject to the
following Conditions of Approval, which supersede the conditions contained in P.C.
Resolution 00-33:
-2-
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03 0705503
1. Interior and exterior building alterations and the continued use and operation of the
restaurant shall be substantially consistent with the plans submitted and reviewed by the Planning
Commission on December 4, 2002,�e c'eprthat'the lowest level patio may not 6e enclosed with a
roof. j
2. The parking spaces in the two level parking structure shall be accessible to all patrons
of the businesses including the restaurant after 6:00 P.M. daily. No assigned parking or gated
access shall be allowed between 6:00 P.M. and 2:00 A.M. Alternatively the applicant may limit
the use of the lower level parking area for valet attendant parking during these hours, by providing
evidence of the valet service operation for approval by the Community Development Director.
3. The hours of operation shall be limited to between 7:00 A.M. and 2:00 A.M. daily.
Outdoor dining, seating and any use of the outdoor patio areas shall not be allowed later than
12:30 A.M. No patrons shall be seated on the patios beginning an hour before these times.
4. The hours for live entertainment shall be limited to the hours between 4:00 PM to 1:15
AM Monday through Friday, and from 9:00 AM to 1:15 AM on Saturdays and Sundays, Federal,
and State holidays, Cinco De Mayo and St. Patrick's day.
5. Live entertainment shall be limited to non -amplified piano and acoustic music.
6. Dancing shall be limited to the second level interior banquet room.
7. A sound attenuation wall varying in height between 7 and 8 feet shall be installed
around the perimeter of the outdoor seating areas. The type of glass or other barrier shall be
specified by a qualified acoustical engineer to attenuate noise.
8. An acoustical study shall be prepared by an acoustical engineer, including proposed
sound dampening features to baffle and direct sound away from the entrance/exit and window
areas to ensure compliance with the noise ordinance. Said study and sound dampening features
shall be reviewed and approved by the Community Development Director prior to the issuance of
building permits and shall be implemented in the building.
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03 0765503
a. The acoustical study shall be based on the worst-case scenario, or on a sound
level that will not be exceeded at any given time for all areas of the restaurant.
b. Management shall be responsible for the music/entertainment volume levels.
c. During the performance of any live entertainment; the exterior doors and
windows shall remain closed.
d. The air conditioning system shall be of an adequate capacity to air condition the
entire restaurant.
9. Signs shall be posted at the restaurant entry and on the outdoor patios requesting
customers to "please be courteous to neighbors."
10. A doorman shall be stationed_ at the front entry between the hours of 10:00 P.M. and
2:15 A.M. on Friday and Saturday nights, to monitor activity in the front of the restaurant and to
make sure the door is not left open.
11. The establishment shall not adversely affect the welfare of the residents, and/or
commercial establishments nearby.
12. The business shall provide adequate staffing, management and supervisory techniques
to prevent loitering, unruliness, and boisterous activities of the patrons outside the business and in
nearby public areas.
13. The Police Chief may determine that a continuing police problem exists, and may
authorize the presence of a police approved doorman and/or security personnel to eliminate the
problem, and then shall submit a report to the Planning Commission, which will automatically
initiate a review of this conditional use permit by the Commission.
14. The exterior of all the premises. shall be maintained in a neat and clean manner, and
maintained free of graffiti at all times.
15. Any changes to the interior layout, which would alter the primary function of the
business as a restaurant, shall be subject to review and approval by the Planning Commission.
16. The project and operation of the business shall comply with all applicable requirements
of the Municipal Code.
-4-
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• r�
03 0765503
17. No live entertainment shall be permitted in the outside seating areas, and the volume
level of any amplified music in the outside seating area shall be controlled by management to
ensure compliance with the noise ordinance.
18. Noise emanating from the property shall be within the limitations prescribed by the
city's noise ordinance and shall not create a nuisance to surrounding residential neighborhoods,
and/or commercial establishments. Noise emanating from the property shall be monitored to
verify compliance with the noise ordinance in response to any complaints.
19. The Planning Commission shall review the operation of the restaurant and the parking
facility for compliance with conditions of approval and compliance with the Noise Ordinance six
(6) months and one year from the opening of the new restaurant and thereafter in response to any
complaints.
SECTION 8. This grant shall not be effective for any purposes until the permittee and the
owners of the property involved have filed a the office of the Planning Division of the Community
Development Department their affidavits stating that they are aware of, and agree to accept, all of
the conditions of this grant. The grant for live entertainment shall not be in effect until the
acoustical study is complete and approved by the Community Development Director, and all
sound proofing measures are implemented in the building pursuant to Condition Nos. 7, 8 and 18.
The Conditional Use Permit and Precise Development Plan Amendment shall be recorded,
and proof of recordation shall be submitted to the Community Development Department.
Each of the above conditions is separately enforced, and if one of the conditions of
approval is found to be invalid by a court of law, all the other conditions shall remain valid and
enforceable.
Permittee shall defend, indemnify and hold harmless the City, it agents, officers, and
employees from any claim, action, or proceeding against the City or its agents, officers, or
employee to attack, set aside, void or annul this permit approval, which action is brought within
the applicable time period of Government Code. The City shall promptly notify the permittee of
any claim, action, or proceeding and the City shall cooperate fully in the defense. If the City fails
03 0765503
to promptly notify the permittee of any claim, action or proceeding, or if the City fails to cooperate
fully in the defense, the permittee shall no thereafter be responsible to defend, indemnify, or hold
harmless the City.
The permittee shall reimburse the City for any court and attorney's fees which the City may
be required to pay as a result of any claim or action brought against the City because of this grant.
Although the permittee is the real party in interest in an action, the City may, at its sole discretion,
participate at its own expense in the defense of the action, but such participation shall not relieve
the permittee of any obligation under this condition.
The subject property shall be developed, maintained and operated in full compliance with
the conditions of this grant and any law, statute, ordinance or other regulation applicable to any
development or activity on the subject property. Failure of the permittee to cease any development
or activity not in full compliance shall be a violation of these conditions.
The Planning Commission may review, this Conditional Use Permit and may amend the
subject conditions or impose any new conditions if deemed necessary to mitigate detrimental
effects on the neighborhood resulting from the subject use.
SECTION 9. Pursuant to the Code of Civil Procedure Section 1094.6, any legal challenge
to the decision of the City Council, must be made within 90 days after the final decision by the
City Council.
PASSED, APPROVED an, • 1 OPTED this 14th day of January 2003.
PRES 1 ENT of t e City Council and A'1 OR of the City of Hermosa Beach, California
ATTEST:
City Clerk
-6-
APPROVED TO FORM:
City Attorney
oRECEIi6ED
FEB 7 0 2003
COM. DEV. DEPT.
Date Received by Community Development Department
ACCEPTANCE OF CONDITIONS
CITY OF HERMOSA BEACH
ADDRESS: 1301 Manhattan Avenue
Conditional Use Permit / CUP 02-10
CASE TYPE / NO.: Precise Development Plan / PDP 02-22
Allen Sanford' being first duly sworn deposes and says:
I (We) am/are ❑ PROPERTY OWNER* - or - ❑ PROPERTY OWNER IN ESCROW* - or -
® BUSINESS OWNER of the PROPERTY described in the above noted Precise
Development Plan and Conditional Use Permit amendment
I (We) have received a copy of Resolution(s) No.. 03-6246 and am/are aware of, and
accept, all of the conditions of the said Resolution(s) and agree to comply with all requirements
and conditions contained therein.
x 2 /
Date
*The sole "Owner"/"Part Owner(s)"/"Purchaser" in an open escrow from
or "Prospective Owner" under bona fide contract of purchase from
**Signature(s) must be notarized.
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'own nail meeting exames downtown
by David Rosenfeld
About 30 people attended a town hall
meeting of sorts at City Hall last
Wednesday that addressed an issue that
doesn't go away: the downtown
nightlife.
Residents, city staff and bar owners
have continually discussed ways to
dampen the raucous weekend scene
that results each year in hundreds of
arrests, thousands of dollars in local
property damage, more than 100 physi-
cal assaults and a noise level that has
left some residents with depleted toler-
ance.
At the meeting was a contingent of
activists, fueled by recent involvement
with the police, who claim that improp-
er behavior by some officers is the
main problem in the downtown party
scene. Others voiced support for the
police in getting a handle on what they
described as the few unruly members
of the drinking public, and asked the
city building department to do more to
fight overcrowding and excessive noise
in the nightspots.
Robert Nolan waved in the air a peti-
tion signed by more than 200 people
who want the police department leader-
ship to crack down on alleged officer
misconduct. Nolan claimed that resi-
dents and city staff have given the police
a blank check to arrest anyone they
want.
Police Chief Mike Lavin for the most
part brushed off the accusations by sit-
ting patiently. He said the department is
more than open to accepting and investi-
gating personnel complaints, for which
the department has received "quite a few
recently."
Some residents defended the police.
One man who went on a ride -along said,
"The police do a fine job." One woman
urged police to write as many citations as
they could for illegally drinking alcohol
in public. She suggested the police stop
anyone carrying a red cup and urged the
city to increase drinking -in -public fines
to $500.
One resident urged the city to enforce
the conditional use permits issued to
bars and restaurants. The permits regu-
late such matters as overcrowding, din-
ing hours and o se.
CommunityDevelopment Director Sol
Blumenfeld said all bars and restaurants -
undergo an annual review process and
an occasional randofn review y a csod�
enforcement
—La sal most of the bars have
worked to eliminate underage drinking,
one of three issues highlighted in a meet-
ing last month with a group of bar own-
ers. The other two points made by police
were limiting overcrowding and control-
ling noise.
"We felt that if we got a handle in those
areas we would see a reduction in fights
and those sorts of things, and we have,"
Lavin said.
About six months ago, Lavin delivered
a report to the city council that said offi-
cers assigned to downtown were experi-
encing an increase in violent and unruly
behavior. Two weeks ago, a man running
by struck officers in the back as they
stood on patrol near a downtown bar.
Lavin and Blumenfeld, however, both
said that bars could do more to curb the
behavior of its patrons.
City Manager Steve Burrell suggested a
Business Improvement District such as
the one currently operating in Redondo's
Riviera Village in which businesses pay
into a fund to cover security and clean-
up costs.
Burrell also asserted the downtown
Pier Plaza businesses make money for
the city. Several residents have claimed
the city loses revenue in maintaining
the Plaza. When asked if he could pro-
vide proof of his claim, Burrell said he
would prepare a report in the coming
month. ER
Downtown establishments
taking steps to keep peace
by Robb Fulcher
Following city council complaints of
fighting and other incidents in
Hermosa's popular downtown, owners
of the nightspots have determined to
step up their efforts to keep the peace.
Restaurantsand tavern owners met
twice over the past two months with
city officials, and determined to take a
number of steps. A laundry list of solu-
tions put together by the establish-
ments, and presented to the council on
Tuesday, include:
• Increased vigilance against under-
age drinking and over -serving of alco-
hol, in part by increased training of
door personnel with the help of the
state Alcoholic Beverage Control.
• Increased dress code enforcement,
more doormen and a "three -strikes
rule" for people who start fights.
• Reviews of occupancy restrictions
in the establishments.
• Changes in recorded music to
include "more upbeat, KROQ and clas-
sics, less hip-hop, punk and rap."
• The possible installation of flood-
lights on the Pier Plaza promenade to
help stem problems around closing
time.
In other city matters, the council
agreed to throw out about $20,000
worth of potentially hazardous arsenic -
treated wood used in the ongoing refur-
bishing of Valley Park, replacing it with
brick cinderblock. ER
•
8
0
0
ti
•
Sharkeez, .;Sangria named
disturbance -call hot spots
by David Rosenfeld
Two nightspots have been singled out
by Police Chief Michael Lavinas having
more disturbance calls to officers than
other establishments on the popular Pier
Plaza promenade.
In a report to the city planning com-
mission, Lavin named Sangria and Aloha
Sharkeez as the top trouble spots.
"While it is the case that some of these
calls happened in front of or near a par-
ticular business but had no connection to
the business, I believe it is reasonable to
say that the majority of these calls are
directly or indirectly connected to the
address indicated," Lavin wrote.
The report came attached with a
detailed list of disturbance calls provided
by police dispatch. In the data compiled
from Aug. 2, 2003 to Feb. 20, 2004 a total
of 79 calls were associated with the Pier
Plaza, where the department has bees
forced to staff foot patrols every night of
the week except Monday.
"Chief Lavin and former Chief Strasser
have always told us to call first, question
later and that those calls would never be
held against us. So we did," said Sangria
owner Michael Santomieri. +"
Santomieri said the unique position of
having police officers posted right out
front creates a greater chance to use
them. He said the dance club and restau-
rant accommodated about 2,000 cus-
tomers per weekend, and in about a year
and -a -half it had four reported fights.
Sharkeez owner Ron Newman said the
calls should be looked at in context.
"The success of HB is that the city and
businesses work as a team to make it a
better, safer place to go to, Newman
said. ER
3)d
Si
March 3, 2005
Honorable Mayor and Members of
the Hermosa Beach City Council
-3/Y)DLs
Regular Meeting of
March 8, 2005
VERIZON FIBER OPTIC CABLE UPGRADES AND
SYSTEM IMPROVEMENTS
Recommendation:
That the City Council receive and consider this report and provide Staff with direction on
the issue of above -ground pedestals.
Background:
Verizon has begun an upgrade of its telephone system by installing fiber optic cable
throughout its Hermosa system. Verizon is performing this upgrade under and pursuant
to its authority as a telephone company with a Statewide franchise to operate in the public
rights-of-way. The fiber will be placed on existing poles and underground in those areas
where utilities have been placed underground.
Verizon is not removing its existing copper wire system, but instead, will offer service
through the new fiber system as an upgrade to its customers; the fiber system provides
better telephone and considerably faster data delivery service than copper. Verizon states
that under governing federal law and rules of the Public Utility Commission, it may not
remove its copper wire system as long as it has customers using that system. While
Verizon is obliged to share the copper system with other telephone providers, it is not
obliged to share the fiber system. In the long run, Verizon representatives state that the
company wants the entire system to operate on the fiber, at which point it would share it
and operate under the telephone rules that require access to other providers.
The new fiber system requires the installation of thirty above -ground pedestals, similar to
those that exist today in connection with the existing telephone system and Adelphia's
cable system. Staff is working with Verizon to assure that the pedestals are placed in the
least objectionable locations. Verizon contends that the equipment in these pedestals
cannot be placed underground due to its sensitivity to moisture, the high cost of
undergrounding, and the need for easy access. Notwithstanding Verizon's authority
under the Public Utility Code to install facilities, Section 7901.1 of that Code allows
cities reasonable control as to the time, place and manner in which City right-of-way is
used for telephone facilities, as long as the City requirements are applied equally to all
utilities in a non-discriminatory manner.
With minor adjustments, the fiber system is capable of providing video services in the
same manner as cable television currently provided by Adelphia to the community.
Verizon acknowledges that it must obtain a cable television franchise from the City
before offering video services, and is anxious to begin negotiations to develop such a
6a
4
Imo
•
v."
franchise. Verizon believes that it can offer the community a price -competitive cable
television service with programming that will be an attractive alternative to Adelphia.
The franchise terms and conditions would have to be the same for both Adelphia and
Verizon, including payment of franchise fees. Verizon has just completed a franchise
• with the City of Beaumont in Riverside County. Staff has a copy of that franchise and it
contains the same type of requirements that are in our existing franchise ordinance.
I have attached a letter from Verizon that explains thersystem and its justification for the
above ground cabinets to serve the fiber installation. The other utilities would have
similar costs for their facilities should this become a city requirement.
At the moment, we are holding the permits for the cabinets, pending Council
consideration of this report. A change to require complete underground installation of
these cabinets would take a change in the Municipal Code, and would have to apply to all
utilities.
Respectfully submitted,
Stephen R. Burrell
City Manager
45
• • ••
Albert Aleman
Regional Manager-FTTP California
March 1, 2005
Mr. Richard Morgan
Director of Public Works
City of Hermosa Beach
Civic Center
1315 Valley Drive
Hermosa Beach, CA 90254-3855
201 Flynn Road, CAM38FTP
Camarillo, CA 93012-8058
Phone 805.388.2219
Fax 805.388.2281
albert.aleman@verizon.com
Dear Mr. Morgan:
Thank you for the opportunity to meet with you and Humayoon Behboodie last week to
discuss Verizon's FTTP (Fiber -to -the -Premises) project within the City of Hermosa
Beach. As you know, Verizon intends to upgrade its telecommunications network in
Hermosa Beach and, with the city's collaboration, we plan to complete this FTTP project
in Hermosa Beach by the end of 2005.
This upgraded network will provide enhanced voice and broadband services to our
customers in Hermosa Beach. Verizon's significant fiber optic infrastructure investment
will make Hermosa Beach one of few cities in the country to reap the benefits of a true
state-of-the-art broadband telecommunications network. Verizon's FTTP deployment
will equip homes with a new high-speed fiber-optic network, which will support both near
and long term voice and broadband services along with improved service quality and
greater network reliability. This state of the art network will provide the city and its
residents with the opportunity to improve quality of life and stimulate economic
development by having a service that is far superior to what the market is offering today.
Verizon's FTTP fiber network will be overlaid across our existing copper network. This
simply means that we will deploy the fiber network along existing aerial and
underground facilities. As we discussed, the FTTP deployment project requires the
installation of approximately 30 above ground cabinets (AGC) throughout the city to
support the network. The AGC's come in two sizes; 48" high, 54" wide and 19" deep
and 48" high, 24" wide and 17" deep. The current plan calls for the installation of the
larger AGC to reduce the total number of cabinets required. Verizon has continued to
work with product vendors to manufacture AGC's that address our technological needs
while also curtailing any aesthetic concerns.
S.. •i
•• ••
Mr. Richard Morgan
Page 2
The FTTP network is a dedicated network allowing for future enhancements to be
completed at our Switching Office or at our customer's premise. The cabinets are
designed to be mounted above ground to minimize moisture intrusion that could
ultimately degrade the quality of the Tight based transmission associated with the fiber. If
the AGC's were to be placed below ground the cost associated with such installation
would be cost prohibitive and the size required to house our facilities would make them
extremely difficult to place within existing public road right of way. In addition,
commercial power would be required to support the climate control devices associated
with this type of installation and an additional commercial power pedestal for each vault
is required. The added cost for below ground installation is currently estimated at
$150,000 per unit.
Verizon will approach each installation with both safety and aesthetics in mind. We plan
to minimize any adverse impact to the community and will work closely with city staff
when selecting locations for the placement of the cabinets. We will do everything we
can to insure the installation of our fiber network is constructed expeditiously.
I look forward to our continued collaboration. Please feel free to call me if you have any
questions and/or concerns.
Very truly yours,
Albert Aleman
Regional Manager-
FTTP California
•• ••.
March 2, 2005
City Council Meeting
March 8, 2005
Mayor and Members
of the City Council
VACANCIES - BOARDS AND COMMISSIONS
PLANNING COMMISSION - UNEXPIRED TERM ENDING JUNE 30, 2008
Recommendation:
It is recommended that the City Council direct the City Clerk to advertise the Planning Commission
vacancy with a newspaper publication and normal posting procedures, as has been standard practice in
the past, inviting applications from persons interested in being appointed to fill the unexpired term
ending June 30, 2008.
Background:
An unscheduled vacancy has arisen on the Planning Commission due to the resignation of Richard
Koenig, effective February 16, 2005 (see attached letter). The special vacancy notice required by State
law will be posted tomorrow in the Clerk's office and the Library, as well as in the outdoor display case
at City Hall where agendas and other notices are typically posted.
Pursuant to Government Code Section 54974, appointment to fill the vacancy may not be made for at
least 10 working days after the posting of the notice in the Clerk's office. That Code Section further
states that Council "may, if it finds that an emergency exists, fill the unscheduled vacancy immediately.
A person appointed to fill the vacancy shall serve only on an acting basis until the final appointment is
made pursuant to this section." There appears to be no emergency that requires filling the vacancy
immediately.
If the Council directs the newspaper advertising, a notice inviting applications will be published twice
(March 17 and 24)) in the Easy Reader, with a 6 p.m. Wednesday, April 20 deadline for submitting
applications. A report will be presented to the Council on April 26 for the scheduling of applicant
interviews, with appointment to be made at the May 10 regular meeting.
Elaine Doerfling, City Cl
$49.
CE1Vb
MAR O 1 2005 I'
CRY MIK
CITY OF HE}IMOS%MACH
City of Hermosa Beach
Attn: Steve Burrell (City Manager)
1315 Valley Drive
Hermosa Beach, California
90254
February 16, 2005
,tak
/4 -
Dear Mr. Burrell,
As of February 16, 2005 I am formally resigning from my appointment to the
Planning Commission. It has been a pleasure to serve the City that has been my
home for many years and I will continue to look towards working to be of service
to my community.
Various issues have arisen in recent weeks that put me in a position of scrutiny. In
view of all the controversy, I wish to remove myself and the City from these issues
as quickly and painlessly as possible.
Rik/rlk
1825 Manhattan Ave, Hermosa Beach, Calif 90254-3461
(310) 318-1403 E-mail: Rick1@HermosaArts.org
1
1
••
March 3, 2005
Honorable Mayor and Members of
the Hermosa Beach City Council
Regular Meeting of
March 8, 2005
1
LOS ANGELES AIR FORCE BASE RETENTION EFFORT
Recommendation:
That the City Council consider whether or not it wishes to provide funding for the Los
Angeles Air Force Base Retention effort.
Background:
The City Council adopted a resolution supporting the retention of the Los Angeles Air
Force Base in July, 2004. A copy is attached. Several South Bay cities have provided
funding for the effort along with the Los Angeles County Board of Supervisors. A list of
the funding provided by other cities is attached.
Respectfully submitted,
Stephen R. Burrell
City Manager
SURVEY OF SOUTH BAY CITIES
LOS ANGELES AIR FORCE BASE RETENTION EFFORT
CITY
DONATION
TOTAL
Carson
N/A
N/A
El Segundo
$20,000 per year
$40,000
Gardena
$0
$0
Hawthorne
N/A
N/A
Inglewood
$0
$0
Lawndale
N/A
N/A
Lomita
$5,000
$5,000
Manhattan Beach
$25,000 + $25,000
$50,000
Palos Verdes Estates
$0
$0
Rancho Palos Verdes
$5,000
$5,000
Redondo Beach
$20,000 ,
$20,000
Rolling Hills Estates
$0
$0
Rolling Hills
$0
$0
Torrance
$30,000 + $35,000
$65,000
$185,000.00
'LAAFB Regional Alliance Page 1 of 1
O. • •
Steve Burrell
From: Weinheimer, Daniel [DWeinheimer@TORRNET.COM]
Sent: Tuesday, March 01, 2005 1:48 PM
To: Steve Burrell
Subject: LAAFB Regional Alliance
Mr. Burrell:
I am responsible for tracking the LAAFB retention issue and the LAAFB Regional Alliance for the City of
Torrance. LeRoy Jackson, our City Manager, asked that I provide you an update from the most recent Regional
Alliance meeting in which there was an update on fundraising for the base retention effort.
For your information, the City of Torrance made a $35,000 donation to the Alliance on December 21, 2004, our
second allocation which raised the total given by Torrance to $65,000. Last week, Supervisor Burke announced
her second gift to the Alliance, this time $75,000 to bring her total donation to $200,000. Previously, Supervisor
Knabe had pledged his second payment of $100,000 matching the total offered by Supervisor Burke (the two
Supervisors have given $400,000 in total). Other South Bay cities that have made new contributions include:
Redondo Beach with $25,000, Rancho Palos Verdes with $5,000, and Manhattan Beach with $20,000. Northrop
Grumman also recently made a donation of $20,000.
The Regional Alliance has a goal of raising $1.3-1.4 million to fund their effort. According to the finance chair they
now stand at nearly $1 million. This is significant because the entire State of California has allocated only $1
million to the effort of statewide base retention.
Should you have any questions I would be happy to try to answer them.
Thanks,
Dan Weinheimer
Management Aide
City Manager's Office
City of Torrance
310-618-5893
3/1/2005
RESOLUTION NO. 04-6348
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HERMOSA BEACH, CALIFORNIA, SUPPORTING THE RETENTION
OF THE LOS ANGELES AIR FORCE BASE
WHEREAS, the. Space and Missile Systems Center at the Los Angeles Air Force Base
(LAAFB manages $60 billion of face value contracts deliverable over the next several years and
employs 90% of the people involved in military space work; and,
WHEREAS, the LAAFB is the primary reason for the South Bay's being home to so many
of the nation's top defense companies, creating approximately 65,000 direct and indirect jobs
through contracts and direct employment; and,
WHEREAS, the aerospace/defense companies and indirect beneficiaries of this critical
workforce (such as restaurants, service companies, health clubs, grocery stores) pay the taxes that
help fund police, fire and school services in our community; and,
WHEREAS, the Department of Defense has already announced it would like to
consolidate and close 20 to 25 percent of U.S. Bases during the coming closure round; and,
WHEREAS, LAAFB is targeted for closure by active lobbying efforts by other states, and
many of our citizens that are directly employed in the aerospace and defense industries would be at
risk of losing their jobs and our employers who count on our citizens to patronize their businesses
are at risk of experiencing hardships; and,
WHEREAS, during the previous base closure rounds, California lost 29 defense
installations and more than 92,000 direct jobs; and,
WHEREAS, Colorado and New Mexico are actively lobbying for closure of the LAAFB,
and states such as Kansas, Mississippi, and South Carolina are actively fighting to retain their
bases; and,
WHEREAS, many municipalities near the base have come together to form LAAFB
Regional Alliance to protect it; and,
04-6348
WHEREAS, supervisor Don Knabe has allocated $100,000 from Fourth District
discretionary funds for the Regional Alliance, and Los Angeles Mayor Jim Hahn has allocated
$100,000 of support from discretionary funds for the Regional Alliance;
WHEREAS, the cities of El Segundo and Redondo Beach have voted to support the
Regional Alliance with contributions of $20,000 from each city and the City of Torrance has voted
to support the Alliance with a contribution of $30,000;
WHEREAS, it is in the public interest for the City of Hermosa Beach to take all
reasonable and necessary actions to help preserve jobs and local businesses that are dependent on
the LAAFB and the aerospace/defense community in the South Bay.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA
BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
To support the retention of the Los Angeles Air Force Base by the following:
• Passing this resolution and informing our neighbor cities of the importance of the
retention effort; and,
• Asking neighboring cities to explore potential funding and support opportunities
they can proactively take in helping to ensure the retention of LAA B.
PASSED, APPR
VED an DOPTED this 13th day of July 2004.
PRESIDENT of the t- ouncil aid MAYOR of the City of Hermosa Beach, California
ATTEST: APPROVED AS TO FORM:
City Clerk
2
City Attorney
04-6348
4111 00
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
CITY OF HERMOSA BEACH
I, Elaine Doerfling, City Clerk of the City of Hermosa Beach, California, do
hereby certify that the foregoing Resolution No. 04-6348 was duly and regularly passed,
approved and adopted by the City Council of the City of Hermosa Beach at a Regular
Meeting of said Council at the regular place thereof on July 13, 2004.
The vote was as follows:
AYES: Edgerton, Keegan, Reviczky, Tucker, Mayor Yoon
NOES: None
ABSTAIN: None
ABSENT: None
Dated: July 27; 2004
Elaine Doerfling, City Cl rk