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HomeMy WebLinkAbout11/08/05"The smallest good deed is better than the grandest good intention." -- Duguet Adams AGENDA REGULAR MEETING HERMOSA BEACH CITY COUNCIL Tuesday, November 8, 2005 - Council Chambers, City Hall 1315 Valley Drive Regular Session - 7:10 p.m. Closed Session - Immediately following Regular Session MAYOR CITY CLERK J. R. Reviczky Elaine Doerfling MAYOR PRO TEM CITY TREASURER Peter Tucker John M. Workman COUNCIL MEMBERS CITY MANAGER Sam Y. Edgerton Stephen R. Burrell Michael Keegan CITY ATTORNEY Art Yoon Michael Jenkins All council meetings are open to the public. PLEASE ATTEND. The Council receives a packet with detailed information and recommendations on nearly every agenda item. Complete agenda packets are available for public inspection in the Police Department, Fire Department, Public Library and the Office of the City Clerk. During the meeting, a packet is also available in the Council Chambers foyer. City Council agendas and staff reports are available for your review on the City's web site located at www.hermosabch.org CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL APPOINTMENT OF MAYOR AND MAYOR PRO TEMPORE: A. Designate Mayor for a term ending September 16, 2006; B. Designate Mayor Pro Tempore for a term ending September 16, 2006; and, C. Intergovernmental agencies requiring appointment of Mayor as delegate. Memorandum from City Clerk Elaine Doerfling dated October 31, 2005. 1 CITY CLERK PRESENTATION OF PLAQUE TO OUTGOING MAYOR INCOMING COMMENTS BY MAYOR RECESS RECONVENE ANNOUNCEMENTS CLOSED SESSION REPORT FOR MEETING OF OCTOBER 25, 2005: NO REPORTABLE ACTIONS. PUBLIC PARTICIPATION: Although the City Council values your comments, the Brown Act generally prohibits the Council from taking action on any matter not listed on the posted agenda as a business item. 1. ORAL AND WRITTEN COMMUNICATIONS Members of the public wishing to address the City Council on any items within the Council's jurisdiction, or to request the removal of an item from the consent calendar, may do so at this time. Comments on public hearing items are heard only during the public hearing. Comments from the public are limited to three minutes per speaker. Members .of the audience may also speak: 1) during discussion of items removed from the Consent Calendar; 2) during Public Hearings; and, 3) during discussion of items appearing under Municipal Matters. The City Council acknowledges receipt of the written communications listed below. No action will be taken on matters raised in written communications. The Council may take action to schedule issues raised in oral and written communications for a future agenda. Citizens with comments regarding City management or depat tinental operations are requested to submit those comments to the City Manager. NO WRITTEN COMMUNICATIONS 2. CONSENT CALENDAR: The following more routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless a Council member removes an item from the Consent Calendar. Items removed will be considered under Agenda Item 4, with public comment permitted at that time. 2 (a) Recommendation to approve minutes of the regular meeting of the City Council held on October 25, 2005. (b) Recommendation to ratify check register. (c) Recommendation to receive and file Tentative Future Agenda Items. (d) Recommendation to adopt the new graduated fine schedule approved by the City Council at their regular meeting of October 25, 2005 for Section 22500(1) of the Vehicle Code and adopt a resolution amending the bail schedule for city parking violations. Memorandum from Police Chief Michael Lavin dated November 1, 2005. (e) Recommendation to accept donations of $25.00 from Tal -San Music/Charlie or Sandi Shoemake to be used for the Jazz Memorial; $3,000.00 from Hermosa Beach Chamber of Commerce to be used for the Centennial Celebration; $150.00 from South Bay BMW/Mini to be used for the Halloween Carnival; $150.00 from the Woman's Club of Hermosa Beach to be used for the Halloween Carnival; and, $328.50 from Anonymous to be used for the Centennial Celebration. Memorandum from Finance Director Viki Copeland dated November 1, 2005. (f) Recommendation to receive and file report of Customer Service Surveys/Complaints. Memorandum from City Clerk Elaine Doerfling dated October 31, 2005. (g) Recommendation to award Professional Services Agreement to J. C. Chang and Associates, Inc. to develop a Master Plan for the Public Works Maintenance Yard in the amount of $26,370 and provide Architectural/Engineering Design Services for the Mechanic Shop and Sign & Paint Shop (Phase I of the Master Plan)'for CIP No. 02-612 in the amount of $39,240; authorize the City Clerk to attest and the Mayor to execute said agreement, upon approval as to form by the City Attorney; and, authorize the Director of Public Works to make changes to the agreement up to $6,500. Memorandum from Public Works Director Richard Morgan dated October 24, 2005. (h) Recommendation to authorize purchase of a "Gorman -Rupp, Above -ground Submersible Valve Package (ASVP)" sewage lift station from California Environmental Controls, Inc. of Whittier, California, in the amount of $60,500.00; authorize the Public Works Director to execute and the City Clerk to attest the purchase contract subject to approval by the City Attorney; and, authorize the Director of Public Works to make minor changes as necessary within the contingency of $6,000. Memorandum from Public Works Director Richard Morgan dated October 31, 2005. • (i) Recommendation to accept the Assistance to Firefighters Grant Program Award of $162,441; appropriate $162,441 in the grant fund with corresponding estimated revenue in the same amount; and, appropriate $8,549 from Prospective Expenditures as the City's share and commitment to participate in the Program. Memorandum from Fire Chief Russell Tingley dated November 3, 2005. (j) Recommendation to approve $7,000 allocation of Centennial Celebration funds towards website development and sponsorship packets, with the understanding that the Centennial Committee will continue to seek monetary sponsors. Memorandum from Community Resources Director Lisa Lynn dated November 1, 2005. (k) Recommendation to approve amendment to City Manager employment agreement effective January 1, 2005 through December 31, 2005. Memorandum from Councilmember Edgerton and Councilmember Tucker dated November 3, 2005. (1) Recommendation to approve the revised class specification for Senior Building Inspector. Memorandum from Personnel Director/Risk Manager Michael Earl dated November 3, 2005. 3. CONSENT ORDINANCES a. ORDINANCE NO. 05-1256 — "AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING CHAPTER 15.32 OF THE HERMOSA BEACH CODE AADOPTING, BY REFERENCE, THE "CALIFORNIA ELECTRICAL CODE," 2004 EDITION AND THE APPENDICES THERETO, TOGETHER WITH CERTAIN AMENDMENTS, ADDITIONS, DELETIONS AND EXCEPTIONS INCLUDING FEES AND PENALTIES." For adoption. Memorandum from City Clerk Elaine Doerfling dated October 31, 2005. 4. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION * Public comments on items removed from the Consent Calendar. 5. PUBLIC HEARINGS - TO COMMENCE AT 7:30 P.M. NONE 6. MUNICIPAL MATTERS a. ADOPTION OF A RESOLUTION ESTABLISHING WAGES, HOURS AND WORKING CONDITIONS GOVERNING EMPLOYEES REPRESENTED BY THE GENERAL AND SUPERVISORY EMPLOYEES' ASSOCIATION. Memorandum from Personnel Director/Risk Manager Michael Earl dated November 3, 2005. RECOMMENDATION: That the City Council adopt the resolution establishing the wages, hours and working conditions for employees represented by the General and Supervisory Employees Association, Teamsters Local 911 effective November 1, 2005 through June 30, 2006. b. ADOPTION OF A RESOLUTION ESTABLISHING WAGES, HOURS AND WORKING CONDITIONS GOVERNING EMPLOYEES REPRESENTED BY THE HERMOSA BEACH FIREFIGHTERS ASSOCIATION. Memorandum from Personnel Director/Risk Manager Michael Earl dated November 3, 2005. RECOMMENDATION: That the City Council adopt the resolution establishing the wages, hours and working conditions for employees represented by the Hermosa Beach Firefighters' Association effective November 1, 2005 through June 30, 2006. c. REQUEST FROM UNION CATTLE COMPANY TO TEMPORARILY PLACE A WEATHER TENT OVER THE OUTDOOR PATIO ON THE THIRD LEVEL RECOMMENDATION: That the City Council consider approving the request for the placement of the tent for a limited duration as requested provided the Union Cattle Company comes into complete compliance with the lowering of the roof on the second level patio. 7. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER a. HOLIDAY PARKING REGULATIONS. Memorandum from City Manager Stephen Burrell dated November 3, 2005. RECOMMENDATION: That the City Council acknowledge the holiday parking program for all silver meters and parking lots from Wednesday, November 23, 2005 through Sunday, December 25, 2005. 5 8. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL NONE 9. OTHER MATTERS - CITY COUNCIL Requests from Council members for possible future agenda items: Recommended Action: 1) Vote by Council whether to discuss this item; 2) refer to staff for a report back on a future agenda; or, 3) resolution of matter by Council action tonight. NONE ANNOUNCEMENT IN OPEN SESSION OF ITEMS TO BE DISCUSSED IN CLOSED SESSION AS FOLLOWS: 1. MINUTES: a. Approval of minutes of Closed Session meeting held on October 11, 2005; b. Approval of minutes of Closed Session meeting held on October 25, 2005; 2. CONFERENCE WITH LEGAL COUNSEL The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. Existing Litigation: Government Code Section 54956.9(a) Name of Case: Roberts, et al v. City of Hermosa Beach Case Number: 04 -CV -03076 3. CONFERENCE WITH LABOR NEGOTIATOR Government Code Section 54957.6 City Negotiator: Employee Organizations: Stephen Burrell Hermosa Beach Firefighters' Association Teamsters Union, Local 911 ADJOURN TO CLOSED SESSION RECONVENE TO OPEN SESSION ADJOURNMENT 6 October 31, 2005 City Council Meeting November 8, 2005 Mayor and Members of the City Council APPOINTMENT OF MAYOR AND MAYOR PRO TEMPORE AND COUNCIL COMMITTEE REORGANIZATION - NOVEMBER 2005 Consistent with the City Council policy of an approximate nine and one -half -month rotation of Mayor and Mayor Pro Tempore, the following appointments should be made: 1. Mayor for a term ending Tuesday, September 12, 2006. 2. Mayor Pro Tempore for a term ending Tuesday, September 12, 2006. Recommendations after the appointments of Mayor and Mayor Pro Tempore, consistent with the policy of maintaining permanent representatives whenever possible, are: 1. To appoint the Mayor to the Los Angeles County - City Selection Committee. (Authority in Government Code Section 50270. The committee shall consist of the mayor of each city within the county. Other councilmembers may be designated delegates for meetings the mayor is unable to attend, but that requires Council action for each meeting that a delegate other than the mayor is designated.) 2. To appoint the Mayor to the South Bay Cities Sanitation District Board -of Directors, and the Mayor Pro Tempore as alternate director. (Authority in Health and Safety Code Section 4730. The presiding officer of the governing body is automatically on the Board of Directors, and an alternate director is appointed to act as a member of the district board in place of the presiding officer ... during such person's abserice, inability, or refusal to act. Therefore, the alternate may attend meetings in the Mayor's place without requiring Council action each time.) It is recommended that the remaining assignments be handled at the November 22 meeting, after the newly elected Council members are'seated. Attached is the list of current committee assignments as. of January 25, 2005. That list does not include the only two subcommittees established in 2005 (Master Fee Study 8/9/95 — members Edgerton and Reviczky, and Alterative Ballot Measure — 6/28/05 — members Keegan and Reviczky) since they both related to specific issues that were summarily resolved. Please note that the appointed delegate and alternate should be the same for both the South Bay Cities Council of Governments and the LAX Committee, since their meetings occur back-to-back on the same day and at the same location. Also, three of the committees require resolutions for the appointments of delegates and alternates. Councilmember Tucker is the current delegate and Finance Director Viki Copeland the current alternate for the Independent Cities Lease Finance Authority. Councilmember Edgerton is the current delegate for the Independent Cities Risk Management Association, with Personnel Director/Risk Manager Michael Earl as the designated alternate, and Finance Director Viki Copeland asthe substitute alternate representative to serve in the absence of the delegate and alternate. Councilmember Keegan is the current delegate and Councilmember Edgerton the current alternate for the South Bay Cities Council of Governments. If assignment changes are made with regard to any of those committees, an appropriate resolution will be placed on the consent calendar of the subsequent meeting agenda for Council adoption. Following the assignments of delegates and alternates, letters will be sent to the appropriate boards and committees, and the list of newly appointed delegates and alternates will be forwarded to Council. . NOTED: Elaine Doerfling, City REORGANIZATION OF CITY COUNCIL COMMITTEE DELEGATE AND ALTERNATE APPOINTMENTS Beach Cities Committee Delegate Reviczky Delegate Yoon (as called) Coordinating Council Delegate Tucker (Kiwanis Club Building, as called) Independent Cities Association Delegate Keegan (Quarterly - dinner meeting) Alternate Yoon Independent Cities Lease Finance Authority • Delegate Tucker (Annual' - in June, as called) Alternate Copeland RESOLUTION NO. 04-6323 Independent Cities Risk Management Association Delegate Alternate Edgerton Earl (Copeland - substitute) (2nd Wed. 10:30 a.m., Huntington Park) RESOLUTION NO. 97-5886 LAX Committee (same as South Bay Cities Council of Governments) Delegate Edgerton Alternate Keegan (4th Thursday — 5:45 p.m., Lomita City Hall League of California Cities Board of Directors Delegate Tucker (1st Thurs. - 7 p.m., Stevens Steak/Seafood House, 5332 Steven's Place, Commerce Alternate Keegan [dark in July]) Page 1 Appointments 01-25-05 Los Angeles County/City Selection Committee (must appoint alternate separately each time when unable to attend meeting) Mayor Reviczky (as called) Metropolitan Transportation Authority City Selection Committee Delegate Reviczky (as called) Alternate Keegan Sister City Association, Inc. Delegate Reviczky (1st Wed., Community Center, Room 4 Alternate Keegan South Bay Cities Council of Governments (same as LAX Committee) Delegate Keegan RESOLUTION NO. 04-6349 Alternate Edgerton (4th Thursday, 7 p.m., Lomita City Hall) South Bay Cities Sanitation District (County Sanitation Districts of Los Angeles) Delegate Reviczky Alternate Tucker 3rd Wed. - 1:30 p.m., Torrance City Hall) South Bay Youth Project Delegate Yoon Alternate (Quarterly, as called - 6 p.m., Reviczkv 320 Knob Hill, Room 4, Redondo Beach Southern California Association of Governments Delegate Keegan (Annual, as called) West Basin Water Association Delegate (Quarterly - dinner meeting - 4th Thurs. - Reviczky 6 p.m., Charlie Brown's, Redondo Beach) Alternate Keegan Page 2 Appointments 01-25-05 • Santa Monica Bay Restoration Commission Delegate Yoon Alternate Tucker TEMPORARY COUNCIL SUB -COMMITTEES Beach Cities Health District Councilmember Reviczky Councilmember Tucker Airport [Formed 6/24/97] Councilmember Reviczky Councilmember Edgerton City -School District Partnership [Formed 5/28/98] Councilmember Edgerton Councilmember ' Yoon Library [Formed 8/8/00] Councilmember • Reviczky Councilmember Edgerton Downtown Noise [Formed 1/22/02] Councilmember Reviczky Councilmember Edgerton Aviation/PCH Improvements & Parking [Formed 2002, Subcommittees combined 1/27/04] Councilmember Keegan Councilmember Tucker Page 3 Appointments 01-25-05 Pacific Coast Highway Banner [Formed 11/12/03] Councilmember Edgerton Councilmember Yoon Beach Cities Transit [Formed 7/13/04] Councilmember Yoon Councilmember Reviczky Police/Fire/Government Buildings [Formed 7/27/04] Councilmember Tucker Councilmember Keegan Historical Preservation [Formed 10/16/04] Councilmember Tucker CounciImember Edgerton St. Patrick's Day 2006 Celebration [Formed 11/09/04] Councilmember Reviczky Councilmember Tucker Page 4 Appointments 01-25-05 SCRIPT FOR APPOINTMENT OF MAYOR AND MAYOR PRO TEMPORE LrJ OUTGOING COMMENTS BY MAYOR REVICZKY IJ MOTION TO APPOINT PETER TUCKER AS MAYOR EC MOTION TO APPOINT SAM EDGERTON AS MAYOR PRO TEMPORE IJ ROTATE SEATS: CURRENT: MK AY JR PT SE NEW:, AY JR PT SE MK NOTE: CITY CLERK WILL REARRANGE NAME PLATES LJ PRESENTATION OF PLAQUE TO OUTGOING MAYOR BY MAYOR TUCKER lJ INCOMING COMMENTS BY MAYOR TUCKER 2 COMMENTS FROM COUNCILMEMBERS MOTIONS FOR APPOINTMENT OF MAYOR AND MAYOR PRO TEM TO COMMITTEES AS RECOMMENDED IN CITY CLERK'S MEMO LJ IF DESIRED, REORGANIZATION OF REMAINING CITY COUNCIL COMMITTEE ASSIGNMENTS MAY BE MADE TONIGHT OR MAYOR MAY ASK THAT COUNCIL SUBMIT THEIR PREFERENCES FOR COMMITTEE AND LIAISON ASSIGNMENTS AT THE NEXT MEETING LTJ RECESS L"J . CONTINUE WITH THE ORDER OF THE AGENDA MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Tuesday, October 25, 2005, at the hour of 7:14 p.m. PLEDGE OF ALLEGIANCE — Steve Crecy ROLL CALL:. Present: Keegan, Tucker, Yoon, Mayor Reviczky Absent: Edgerton ANNOUNCEMENTS -- Mayor Pro Tempore Tucker thanked everyone who participated in the Beach Cities Hurricane Relief Drive on October 22; said there was a good turnout with many donated items to be sent to the affected areas with the coordination of the Salvation Army. He then congratulated hometown son Morgan Ensberg, third -baseman for the Houston Astros, now playing in the World Series; said he coached Morgan in Hermosa Beach Little League and that Morgan still thinks of Hermosa as home. Councilman Yoon reminded everyone that November 8 is election day, not only for the City. Council and Measure E but also for the School Board and other local and state issues, and announced a candidate forum sponsored by Leadership Hermosa to take place in the City Hall Council Chambers Thursday, October 27 at 6:30 p.m. He then announced the PTO carnival at Hermosa Valley School on Friday, October 28, from 4:30 to 8:30 p.m. Mayor Reviczky reported that the official re -opening of Fort Lots .0' Fun and the Pumpkins in the Park events took place Saturday,. October 22, and a good time was had by all. He thanked Community Resources, Public Works and Friends of the Parks for their hard work in the park renovation and said Friends of the Parks is continuing to raise funds for more park improvements. He read a letter from Commander Timothy Spratto from the USS Ford, which recently made a port call to Hermosa Beach, expressing his appreciation for the warm welcome" from the community. He showed an award presented from the Beach Cities Health District to the City for its continued support of the District over the last 50 years. CLOSED SESSION REPORT FOR MEETING OF OCTOBER 11, 2005: No reportable actions. PUBLIC PARTICIPATION: 1. ORAL AND WRITTEN COMMUNICATIONS There were no written communications. Coming forward to address the Council at this time was: Steve Crecy — representing the Hermosa Beach Veterans' Memorial Committee, announced the 11th annual Veterans Day candlelight 2 City Council Minutes 10-25-05 Page 11766 a ceremony on Friday, November 11, at 6:30 p.m. at the Veterans' Memorial on the grounds of the Community Center at the corner of Pier Avenue and Pacific Coast Highway, noting that the keynote speaker would be Assemblyman Ted Lieu. 2. CONSENT CALENDAR: Action: To approve the consent calendar recommendations (a) through (k) with the exception of the following items, which were removed for discussion in item 4, but are shown in order for clarity: 2(a) Tucker, (e) Mayor Reviczky, (h) Tucker, and (k) Keegan. Motion Yoon, second Tucker. The motion carried, noting the absence of Edgerton. (a) RECOMMENDATION TO APPROVE THE MINUTES OF THE REGULAR MEETING OF OCTOBER 11, 2005. This item was removed from the consent calendar by Mayor Pro Tempore Tucker for separate discussion later in the meeting. Mayor Pro Tempore Tucker asked that the vote on the motion to receive and file the written communication from Roger Creighton reflect his objection. Mayor Reviczky added that he would like the same. City Clerk Doerfling said prior to the motion in question comments by both Mayor Pro Tempore Tucker and Mayor Reviczky indicated their desire to refer the letter to the City Attorney for analysis and comment, but the meeting tape clearly shows three "yes" votes (Keegan, Yoon and Edgerton) and no dissenting votes on the motion to receive and file the letter. She requested that Council members be sure to verbally cast their votes. Action: To approve the minutes of the Regular Meeting of October 11, 2005, amended as requested above to reflect two dissenting votes. Motion Tucker, second Yoon. The motion carried, noting the absence of Edgerton. (b) RECOMMENDATION TO RATIFY CHECK REGISTER NOS. 41892 THROUGH 42011 INCLUSIVE ALONG WITH ELECTRONIC PAYMENT VOUCHERS TO SOUTHERN CALIFORNIA GAS COMPANY AND TO APPROVE THE CANCELLATION OF CHECK NOS. 41835, 41844, 41851 AND 41864, AS RECOMMENDED BY THE CITY TREASURER. Action: To ratify the check register as presented. (Edgerton absent) (c) RECOMMENDATION TO RECEIVE AND FILE TENTATIVE FUTURE AGENDA ITEMS. City Council Minutes 10-25-05 Page 11767 • Action: To receive and file Tentative Future Agenda Items as presented. (Edgerton absent) (d) RECOMMENDATION TO RECEIVE AND FILE THE SEPTEMBER 2005 FINANCIAL REPORTS: 1) Revenue and expenditure report; 2) City Treasurer's report; and 3) Investment report. Action: To receive and file the September 2005 financial reports. ' (Edgerton absent) (e) RECOMMENDATION TO ACCEPT THE DONATION OF $75 FROM BARTEL ASSOCIATES TO BE USED FOR VETERANS' MEMORIAL MAINTENANCE. Memorandum from Finance Director Viki Copeland dated October 11, 2005. (f) (g) This item was removed from the consent calendar by Mayor Reviczky for separate discussion later in the meeting in order to acknowledge and thank the donors. Action: To accept the donation of $75 from Bartel Associates to be used for the Veterans' Memorial maintenance. Motion Mayor Reviczky, second Tucker. The motion carried, noting the absence of Edgerton. RECOMMENDATION TO RECEIVE AND FILE NOTICE OF CLOSED CLAIMS. Memorandum from Personnel Director/Risk Manager Michael Earl dated October 18, 2005. Action: To receive and file notice of closed claims. (Edgerton absent) RECOMMENDATION TO DENY THE FOLLOWING CLAIMS AND REFER THEM TO THE CITY'S LIABILITY CLAIMS ADMINISTRATOR. Memorandum from Personnel Director/Risk Manager Michael Earl dated October 18, 2005. Claimant: Lipkin Gardner, Elaine Date of Loss: 06-06-05 Date Filed: 10-17-05 Allegation: Trip & Fall Claimant: Moriarty, Myhanh Date of Loss: 08-01-05 Date Filed: 10-04-05 Allegation: Failure to pay claim City Council Minutes 10-25-05 Page 11768 Claimant: Gooch, Sonja and Adam Date of Loss: 04-27-05 Date Filed: 10-13-05 Allegation: Property damage Action: To deny the claims and refer them to the City's Liability Claims Administrator. (Edgerton absent) (h) RECOMMENDATION TO RECEIVE AND FILE THE ACTION MINUTES OF THE PLANNING COMMISSION MEETING OF OCTOBER 18, 2005. This item was removed from the consent calendar by Mayor Pro Tempore Tucker for separate discussion later in the meeting. Action: To review and reconsider the Planning Commission's denial of a Zone Change at 1255 Prospect Avenue (item 8), with direction to staff to schedule a public hearing on November 22 or December 13. Motion Tucker, second Keegan. Further Action: To receive and file the remaining action minutes of the Planning Commission meeting of October 18, 2005. Motion Tucker, second Yoon. The motion carried, noting the absence of Edgerton. (i) (i) RECOMMENDATION TO RECEIVE AND FILE PROJECT STATUS REPORT. Memorandum from Public Works Director Richard Morgan dated October 19, 2005. Action: To receive and file the Status Report of capital improvement projects that are either under design or construction as of September 30, 2005. (Edgerton absent) RECOMMENDATION TO RECEIVE AND FILE THE ACTION MINUTES OF THE PARKS, RECREATION AND COMMUNITY RESOURCES ADVISORY COMMISSION MEETING OF OCTOBER 4, 2005. Action: To receive and file the action minutes of the Parks, Recreation and Community Resources Advisory Commission meeting of October 4, 2005. (Edgerton absent) (k) RECOMMENDATION TO APPROVE A $7,000 ALLOCATION OF CENTENNIAL CELEBRATION FUNDS TOWARD WEBSITE DEVELOPMENT AND SPONSORSHIP PACKETS, WITH THE UNDERSTANDING THAT THE CENTENNIAL CELEBRATION COMMITTEE WILL CONTINUE TO SEEK MONETARY SPONSORS. Memorandum from Community Resources Director Lisa Lynn dated October 18, 2005. City Council Minutes 10-25-05 Page 11769 This item was removed from the consent calendar by Councilmember Keegan for separate discussion later in the meeting. Action: To continue the item to the meeting of November 8, with direction to staff to provide for Council review a detailed budget itemizing the expenses. Motion Keegan, second Yoon. The motion carried, noting the absence of Edgerton. 3. CONSENT ORDINANCES - None 4. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION Items 2(e), (h), and (k) were heard at this time but are shown in order for clarity. Public comments on items removed from the Consent Calendar are shown under the appropriate item. 5. PUBLIC HEARINGS a. ORDER VACATION AND ABANDONMENT FOR PUBLIC PURPOSES 1.13 FEET OF LOMA DRIVE AND THE 1.70 FEET OF THE SOUTH SIDE OF EIGHTH STREET ALONG THE FRONTAGE OF THE PROPERTY LOCATED AT 760 LOMA DRIVE, AS SHOWN ON TRACT OF HERMOSA BEACH AS PER MAP RECORDED IN BOOK 20, PAGE 184, IN THE OFFICE OF THE LOS ANGELES COUNTY RECORDER. NOTICE IS FURTHER GIVEN THAT THESE PROCEEDINGS ARE TAKEN UNDER PROVISION OF SECTION 8300 TO 8324, INCLUSIVE, OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA, AS AMENDED. Memorandum from Public Works Director Richard Morgan dated October 18, 2005. Supplemental information (07-14-98 City Council minutes) received October 25, 2005. Public Works Director Morgan presented the staff report and responded to Council questions. City Manager Burrell and City Attorney Jenkins also responded to Council questions. The public hearing opened at 7:52 p.m. Coming forward to address the Council on this item were: Mark Hanna — owner of the subject property, described the process leading up to approval, noting that several months into the project they were informed that they could not proceed; said when he and his wife purchased the house, they considered the options of tearing it down and rebuilding or trying to maintain the character of the neighborhood, noting that they and the neighbors preferred the second concept; said they made a serious financial commitment based on information given City Council Minutes 10-25=05 Page 11770 by the City; asked for the Council's consideration in allowing them to go forward with their project, noting that all new improvements would meet current requirements; Jim Schroeder — said he lived across the street and supported the construction of this home; Susan Lewis — said she lived next door and that the owners should not be punished and should be allowed to build their home because there were a lot of irregularities in Hermosa Beach; Dave Rodriguez — said he was a neighbor and saw no reason this project should not go forward; said it was not fair to burden an individual because he was given incorrect information; and Sheri Mason — said she had lived next door for 15 years and that it appeared that someone in Planning had dropped the ball but did not think these property owners should be punished. The public hearing closed at 7:58 p.m. Action: To approve the staff recommendation to adopt Resolution No. 05- 6429, entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, ORDERING THE VACATION AND ABANDONMENT FOR PUBLIC PURPOSES 1.13 FEET OF THE EAST SIDE OF LOMA DRIVE AND 1.70 FEET OF THE SOUTH SIDE OF EIGHTH STREET ALONG THE FRONTAGE OF THE PROPERTY LOCATED AT 760 LOMA DRIVE." Motion Yoon, second Keegan. Themotion carried, noting the dissenting vote of Mayor Pro Tempore Tucker and the absence of Edgerton. A clarification was requested by Mayor Reviczky, who said that the house encroached into the Loma public right-of-way by only 2.5 inches but the resolution says that the vacation on Loma is 1.13 feet. Public Works Director Morgan indicated that this figure included the wall that also encroached into the public right-of-way, but said the wall could be handled by an encroachment permit. Council consensus was to amend the resolution to replace the 1.13 feet with 2.5 inches, therefore the action was changed to the following: Amended Action: To adopt Resolution No. 05-6429, entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, ORDERING THE VACATION AND ABANDONMENT FOR PUBLIC PURPOSES 2.5 INCHES OF THE EAST SIDE OF LOMA DRIVE AND 1.70 FEET OF THE SOUTH SIDE OF EIGHTH STREET ALONG THE FRONTAGE OF THE PROPERTY LOCATED AT 760 LOMA DRIVE," with an encroachment permit to accommodate the wall. b. REVIEW AND RECONSIDERATION OF THE PLANNING COMMISSION APPROVAL OF A VARIANCE TO ALLOW THE CONSTRUCTION OF AN City Council Minutes 10-25-05 Page 11771 • 1,828 SQUARE -FOOT NEW SINGLE FAMILY DWELLING ON A HALF -LOT WITH A 5 -FOOT GARAGE SETBACK FROM THE STREET RATHER THAN. 17 FEET; WITH NO GUEST PARKING; A 3 -FOOT REAR SETBACK RATHER THAN 5 FEET; AND GREATER THAN 100 SQUARE FEET OF REQUIRED OPEN SPACE ON THE ROOF DECK AT 249 26TH STREET. Memorandum from Community Development Director Sol Blumenfeld dated October 19, 2005. Supplemental letter received from Ron Felsing on October 20, 2005. Community Development Director Blumenfeld presented the staff report and responded to Council questions. The public hearing opened at 8:30 p.m. Coming forward to address the Council on this item were: John Nesbitt — Hermosa Beach, said his main concern was not parking but the square footage of the top deck and the hot tub placed near the edge of the deck; Jim Fasola - project architect, addressed parking and setback issues; spoke of the need for storage space for bicycles; said they were asking for a reduced rear yard setback on the first floor only; Carleen Beste — property owner, said they liked the community and wanted to raise their two children in the neighborhood but their 70 -year old house needed to be redeveloped; addressed setback and privacy issues, stating that the only windows on the back of their house would be high windows in their children's' rooms for lighting purposes; Alan Carter —, said he lived directly behind the subjectproperty and was concerned about setting precedents; said his main concerns were open space issues, motor noise from the spa on the upper deck that would be heard in his bedroom and living room, and views from that deck into those same rooms in his house; felt it was unreasonable to ask for a variance for new construction; Rob Beste — property owner, discussed the rear yard setbacks and said that their plan actually provided more open space than some larger homes in the area; said they were not actually adding a lot.of square footage and needed the garage for storage of their children's' items; and Ken Bergeron — Hermosa Beach, saidhe originally had a view of Malibu but lost his view when his neighbors built a new house, but said it was a beautiful house with a family who wanted to invest in Hermosa Beach .so he did not mind; said that he supported this concept as well. The public hearing closed at 8:45 p.m. Action: To approve the staff recommendation to adopt Resolution No. 05- 6430, entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, SUSTAINING THE PLANNING COMMISSION DECISION TO APPROVE VARIANCES TO THE GUEST PARKING," PARKING SETBACK, REAR YARD,AND OPEN SPACE City Council Minutes 10-25-05 Page 11772 REQUIREMENTS AT 249 26TH STREET, LEGALLY DESCRIBED AS THE SE 45 FEET OF LOT 15, BLOCK 112, SHAKESPEARE TRACT." Motion Yoon, second Keegan. The motion carried, noting the dissenting vote of Tucker and the absence of Edgerton. The meeting recessed at 8:58 p.m. The meeting reconvened at 9:21 p.m., with item 5(c). c. APPROPRIATION FOR GREASE TRAP AND NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES) INSPECTOR (ONE YEAR) AND AMENDMENT TO FEE RESOLUTION FOR RELATED INSPECTIONS AND PERMITS. Memorandum from Community Development Director Sol Blumenfeld dated October 10, 2005. Community Development Director Blumenfeld presented the staff report and responded to Council questions. City Manager Burrell also responded. to Council questions. The public hearing opened at 9:37 p.m. As no one came forward to address the Council on this item, the public hearing closed at 9:37 p.m. Action: To approve the staff recommendation to adopt Resolution No. 05- 6431,entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING RESOLUTION 90-5422 (MASTER FEE RESOLUTION) TO ADD FEES RELATING TO PERMITTING AND INSPECTION OF GREASE CONTROL DEVICES AND NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES) COMPLIANCE." • Motion Keegan, second Tucker. The motion carried, noting the absence of Edgerton. d. TEXT AMENDMENT REGARDING NONCONFORMING BUILDINGS AND USES. (Continued from meeting of October 11, 2005) Memorandum from Community Development Director Sol Blumenfeld dated October 18, 2005. Community Development Director Blumenfeld presented the staff report and responded to Council questions. The public hearing opened at 9:37 p.m. As no one came forward to address the Council on this item, the public hearing closed at 9:37 p.m. Mayor Pro Tempore Tucker and Mayor Reviczky said the enlargement of windows and doors was considered structural and should be deleted from the draft ordinance since it did not pertain to routine maintenance and repairs. Action: To continue this hearing to the November 22 meeting when there is a full Council to consider the matter. City Council Minutes 10-25-05 Page 11773 Motion Tucker, second Yoon. The motion carried, noting the absence of Edgerton and the abstention of Yoon, because he will no longer be a member of the Council on November 22. At 9:48 p.m., the order of the agenda went to item 6(b) 6. MUNICIPAL MATTERS a. COMMERCIAL EVENT APPLICATION: AVP HERMOSA BEACH OPEN - MULTI YEAR CONTRACT PROPOSAL. Memorandum from Community Resources Director Lisa Lynn dated October 18, 2005. Supplemental email from Community Resources Director Lisa Lynn dated October 24, 2005. Community Resources Director Lynn presented : the staff report and responded to Council questions. City Manager Burrell also responded to Council questions. Coming forward to address the Council on this item at this time were: Dave Williams — AVP representative, described how the current business environment was changing, with the loss of sponsorships being replaced by promoters; said the three largest AVP events were Manhattan Beach, Hermosa Beach, and Huntington Beach, in that order; said that because of Coastal Commission issues with ticketing, the events lose money; said he was asking the City Council to consider his request for a . kind of co-sponsorship for the next three years to provide a tremendous value to the community; and Carla Merriman — Executive Director of the Hermosa Beach Chamber of Commerce, said the AVP promoted tourism by bringing valuable national exposure to the city as well as increased TOT and sales tax. Action: To approve a multi-year agreement with the AVP with the following conditions: (1) Grant a $17,000 per year reduction in total fees for the three-year contract by eliminating the special event and film permit fees or whatever combination of fees staff determines to be appropriate; (2) Renegotiate the agreement if and when the Coastal Commission allows the AVP to increase the number of tickets sold; (3) Cover transportation costs of the AVP event with Proposition A funds; (4) Direct staff to . investigate alternative sources of - funding or sponsorships; and (5) Direct staff to pursue a sponsorship with Consolidated Disposal's furnishing dumpsters for disposal of trash during the event. Motion Yoon, second Keegan. The motion carried, noting the absence of Edgerton. 411 At 10:52, the order of the agenda went to item 6(c). City Council Minutes 10-25-05 Page 11774 b. ENVELOPE OF LIFE — EMERGENCY MEDICAL INFORMATION. Memorandum from City Manager Stephen Burrell dated October 20, 2005. City Manager Burrell presented the staff report and responded to Council questions. City Attorney Jenkins also responded to Council questions. Coming forward to address the Council on this item at this time was: Betty Ryan — Hermosa Beach, in response to a Council question, said the forms would include a statement that the sponsors of the program did not assume any liability for accuracy of information listed on the form. Action: To endorse the effort and ask that the Beach Cities Health District take it on as a district -wide project/service for all district residents. Motion Yoon, second Tucker. The motion carried, noting the absence of Edgerton. At 9:52 p.m., the order of the agenda went to item 6(a). c. PARKING ENFORCEMENT REPORT ON GRADUATED FINES FOR PARKING ON SIDEWALKS. Memorandum from Police Captain Thomas Eckert and Michael Lavin dated October 18, 2005. Police Chief Lavin presented the staff report and responded to Council questions, stating that the staff report indicated that there had been 525 violations to date in 2005 but that number actually applied to 2004. Action: To approve the following graduated fees: (1) Commencing with the first citation through the fourth will remain at $30; (2) Commencing with the fifth citation, the fine will be $60; and (3) Commencing with the sixth citation, the fine will be $90. Motion Keegan, second Yoon. The motion carried, noting the absence of Edgerton. d. CONSIDERATION OF A PROPOSAL FROM BEACH CITIES TRANSIT (REDONDO BEACH) TO PARTICIPATE IN FUNDING THE OPERATION OF A REPLACEMENT FOR THE ROUTE 439 BUS LINE FOR TWO YEARS IN CONJUNCTION WITH THE CITIES OF EL SEGUNDO AND MANHATTAN BEACH. Memorandum from City Manager Stephen Burrell dated October 17, 2005. Supplemental memorandum from City Manager Stephen Burrell dated October 25, 2005. City Manager Burrell presented the staff report and responded to Council questions. Coming forward to address the Council on this item at this time was: City Council Minutes 10-25-05 Page 11775 • Teresa Price - Redondo Beach Transit Manager, discussed the funding needed for the next two years until MTS would assist in the cost, stating that the cost would decrease as rider ship was proven and the program was developed. Action: To approve the staff recommendation to authorize participation in the Route 439 Bus Line for two years as set forth in the staff report and direct the City Manager to enter into the cooperative agreement with Beach Cities Transit; and to approve the use of Proposition A funds. Motion Keegan, second Tucker. The motion carried, noting the absence of Edgerton. 7. MISCELLANEOUS ITEMS AND REPORTS CITY MANAGER a. CALL FOR NOMINATIONS TO THE SANTA MONICA BAY RESTORATION COMMISSION GOVERNING BOARD. City Manager Burrell presented the staff report and responded to Council questions. Action: To nominate Redondo Beach Mayor Mike Gin to the Santa Monica Bay Restoration Commission Governing Board. Motion Keegan, second Tucker. The motion carried, notingthe absence of Edgerton. 8. MISCELLANEOUS ITEMS AND REPORTS -CITY COUNCIL - None 9. OTHER MATTERS - CITY COUNCIL a. Request from Councilmember Keegan to direct staff to write a letter to CalTrans requesting to extend the hours of enforcement of the Pacific Coast Highway commuter lane from 9:00am to 9:30am, Monday through Friday from Aviation Blvd. to Artesia Blvd. Action: To agendize a discussion of this topic for an upcoming Council meeting. Motion Keegan, second Tucker. The motion,carried, noting the absence of Edgerton. ANNOUNCEMENT IN OPEN SESSION \OF ITEMS TO BE DISCUSSED IN CLOSED SESSION AS FOLLOWS: 1. MINUTES: Approval of minutes of Closed Session meeting held on October 11, 2005; 2. CONFERENCE WITH LEGAL COUNSEL- Existing Litigation Government Code Section 54956.9(a) City Council Minutes 10-25-05 Page 11776 The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. Name of Case:. Roberts, et al v. City of Hermosa Beach Case Number: 04 -CV -03076 3. CONFERENCE WITH LABOR NEGOTIATOR Government Code Section 54957.6 City Negotiator: Stephen Burrell Employee Organizations: Hermosa Beach Firefighters' Association Teamsters Union, Local 911 ADJOURN TO CLOSED SESSION — The Regular Meeting of the City Council of the City of Hermosa Beach adjourned on Tuesday, October 25, 2005, at the hour of 11:14 p.m. to a closed session. RECONVENE TO OPEN SESSION — The Closed Session convened on Tuesday, October 25, 2005, at the hour of 11:15 p.m. At the hour of 11:35 p.m., the Closed Session adjourned to the Regular Meeting. ORAL ANNOUNCEMENTS — There were no decisions made requiring a public announcement. ADJOURNMENT - The Regular Meeting of the City Council of the City of Hermosa Beach adjourned, on Tuesday, October 25, 2005, at the hour of 11:36 p.m. to the Regular Meeting of November 8, 2005, at 7:10 p.m. eputy City Clerk City Council Minutes 10-25-05 Page 11777 • vchlist Check Register 10/10/2005 3:07:31PM CITY OF HERMOSA BEACH N 1 Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 41950 10/10/2005 13403 A B E OFFICE FURNITURE 79504-2 Final Payment/File Cabinet 001-4201-5401 277.09 Total : 277.09 Vouchers for bank code : boa Vouchers in this report Bank total : 277.09 Total vouchers : 277.09 Page: 1 • vchlist Check Register Page: 1 10/13/2005 12:58:10PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 41951 10/13/2005 08868 BEACH CITIES HEALTH DISTRICT 1201-17857 41952 10/13/2005 13497 LOS ANGELES COUNTY FIRE DEPT 1203-17859 2 Vouchers for bank code : boa 2 Vouchers in this report Table Sponsor/50th Anniversary 001-1101-4319 Subpoena/Glen Ewart 001-1203-4251 Total : 400.00 400.00 150.00 Total : 150.00 Bank total : 550.00 Total vouchers : 550.00 vchlist Check Register Page: 1 10/20/2005 3:53:25PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 42013. 10/20/2005 12066 AIT 6285 Laseiet Toner - 09/05 715-1206-4305 6287 Laser Toner - 09/05 715-1206-4201 6340 Ink Cartridge - 09/05 715-1206-4305 224:28 31:2:53 118.76 Total : 655.57 42014 10/20/2005 13517 ALL -MAKES OVERHEAD DOOR CO. 22386 Emergency Repair/FD Bay Door 001-2201-4309 756.68 Total : 756.68 42015 10/20/2005 12796 AMERICAN LA FRANCE OF ES5649 - PREVENTATIVE MAINT/SEPT 05 715-2201-4201 250.00 Total : 250.00 42016 10/20/2005 13513 ANDREWS, ERNIE 4601-04366 Musicians/Jazz Memorial/10/23/05 001-2165 200.00 Total : 200.00 42017 10/20/2005 00152 ARAMARK UNIFORM SERVICES 586-4056623 Mats & Shop Towels Cleaned - 09/05 001-3104-4309 69.46 Total: 69.46 42018 10/20/2005 10276 BATTERY SYSTEMS 1-212823 BATTERIES FOR R11 -GRP #65 715-2201-4311. 287.56 Total : 287.56 42019 10/20/2005 08482 BOUND TREE MEDICAL,LLC 50170181 Medical Supplies - Fire Dept. -10/05 001-2201-4309 50181376 Medical Supplies - Fire Dept- 10/05 001-2201-4309 42020 10/20/2005 13495 BROWN, GARY 82.82 151.83 Total : 234.65 449438 HARDWARE/ FORT LOTS -O -FUN GATE 125-8534-4201 350.00 Page: vchlist 10/20/2005 3:53:25PM Check Register CITY OF HERMOSA BEACH Page: 2 Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 42020 10/20/2005 13495 BROWN, GARY (Continued) Total : 350.00 42021 10/20/2005 12887 BURLINGTON SAFETY LABORATOF 17012 FIREMEN INSULATED GLOVES RETESTING 001-2201-4309 20.00 Total : 20.00 42022 10/20/2005 00034 BUSINESS SYSTEMS CORPORATIC 283781 Money Envelopes for Jail 001-2101-4305 278.31 283790 FREIGHT CHARGES FOR MONEY ENVELOPES 001-2101-4305 20.00 Total : 298.31 42023 10/20/2005 00016 CALIFORNIA WATER SERVICE 4286211111 Water Usage -Sept 05 105-2601-4303 1,589.84 001-6101-4303 13,140.90 001-4204-4303 659.35 109-3304-4303 148.65 Total : 15,538.74 42024 10/20/2005 10838 CANON BUSINESS SOLUTIONS 1418885 TONER CARTRIDGE 001-1208-4305 81.29 Total : 81.29 42025 10/20/2005 07611 CARMEN'S UNIFORM 42089 USF Rescue Boots - Fire Dept. 001-2201-4187 248.98 Total : 248.98 42026 10/20/2005 13503 CHILDERS, BUDDY 4601-04356 Musician /Jazz Memorial/10/23/05 001-2165 100.00 Total : 100.00 42027 10/20/2005 13361 CINGULAR WIRELESS 556214765X10112005 Phone Charges - 09/05 001-4202-4304 262.07 Total : 262.07 42028 10/20/2005 00153 CINTAS CORPORATION 426640494 UNIFORM RENTAL - 09/05 001-4202-4314 97.64 vchlist Check Register Page: 10/2012005 3:53:25PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 42028 10/20/2005 00153 CINTAS CORPORATION (Continued) Total : 97.64 42029 10/20/2005 09588 COGSWELL, BEN 1202-17835 2004 Assessment Rebate 105-3105 24.61 Total : 24.61 42030 10/20/2005 04928 COLEN & LEE AS AGENT FOR THE 4953-5469 Reimburse Liability Trust/10/05 705=2024 107,606:35 6400-37301 Reimburse Liability Trust/10/05 705-1209-4324 54,447.63 Total : 162,053.98 42031 10/20/2005 04715 COLEN AND LEE 2419 • GENERAL LIABILITY CLAIMS ADMIN./9/05 705-1209-4201 Total : 1,000.00 1,000.00 42032 10/20/2005 07809 CORPORATE EXPRESS 63515805 Office Supplies -08/05 001-4601-4305 92.78 64225918 Office Supplies - 09/05 - - 001-4601-4305 83.10 64302517 OFFICE SUPPLIES - 09/05 001-4601-4305 62.22 64302525 Office Supplies - 09/05 001-1208-4305 156.14 64689597 Office Supplies - 10/05 001-1208-4305 20.15 64689621 Office Supplies - 10/05 001-1208-4305 234.99 64721934 Credit for Returned Supplies 001-1208-4305 -93.42 64876522 Office Supplies - 10/05 001-1208-4305 70.20 Total : 626.16 42033 10/20/2005 04689 DATA TICKET, INC. 12541 DMV Record Retrieval - 09/05 001-1204-4201 367.85 Page: 3 vchlist Check Register Page: 10/20/2005 3:53:25PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 42033 10/20/2005 04689 DATA TICKET, INC. (Continued) Total : 367.85 42034 10/20/2005 00049 DEPARTMENT OF CONSERVATION 4201-17821 Strong Motion Mapping Fee 001-3401 1,149.60 Total : 1,149.60 42035 10/20/2005 00267 DEPARTMENT OF TRANSPORTATit 171904 Signals & Street Lighting/Sept 05 105-2601-4251 Total : 1,136.64 1,136.64 42036 10/20/2005 13520 DODSON, SNOWDY 116540 Deposit Refund/# 1308 001-2111 200.00 Total : 200.00 42037 10/20/2005 07853 EMPIRE PIPE CLEANING & EQUIP 6873 CLEAN & VIDEO SEWER SYSTEM/9/05 160-3102-4201 3,250.00 Total : 3,250.00 42038 10/20/2005 13514 ENEVOLDSEN, BOB 4601-04367 Musician/Jazz Memorial/10/23/05 001-2165 100.00 Total : 100.00 42039 10/20/2005 01962 FEDERAL EXPRESS CORP. 3-133-24814 EXPRESS MAIL - 9/26 & 9/28/05 001-1201-4305 15.26 001-1121-4305 22.36 Total : 37.62 42040 10/20/2005 09531 FIRSTLINE, LLC 12427 42041 10/20/2005 13511 FLORES, CHUCK 4601-04364 42042 10/20/2005 13506 FLORY, MED 4601-04359 Medical Supplies - 09/05 001-2201-4309 Musician/Jazz Memorial/10/23/05 001-2165 Total : Total : 154.26 154.26 100.00 100.00 Musician/Jazz Memorial/10/23/05 001-2165 100.00 vchlist Check Register 10/20/2005 3:53:25PM CITY OF HERMOSA BEACH - Page: 5 Bank code : boa Voucher Date Vendor Invoice 42042 10/20/2005 13506 42043 10/20/2005 13510 FLORY, MED FRANKLIN, HENRY 42044 10/20/2005 13508 HARRIS, MARTY 42045 10/20/2005 13512 HART, LORCA 42046 10/20/2005 04108 HAZELRIGG RISK MGMT SERV, INC 10/17/05 42047 10/20/2005 03432 HOME DEPOT CREDIT SERVICES 5011992 42048 10/20/2005 02458 INGLEWOOD WHOLESALE ELECTF 204564 (Continued) 4601-04363 4601-04361 4601-04365 42049 10/20/2005 12852 J.C. CHANG & ASSOCIATES, INC. 04034-B 42050 10/20/2005 05356 JOHN L. HUNTER & ASSOC. HBBCR0705 HB000705 Description/Account Amount Musician/Jazz Memorial/10/23/05 001-2165 Musician/Jazz Memorial/10/23/05 001-2165 Musician/Jazz Memorial 10/23/05 001-2165 - Worker's Comp Claims/10/10-10/14/05 705-1217-4324 Hardware Supplies - 09/05 001-4204-4309 Electrical Supplies -10/05 105-2601-4309 001-2021 001-2022 DESIGN / COMM. CTR ADA/7/05 140-8626-4201 BEVERAGE CONTAINER ADMIN/7/05 150-3102-4201 USED OIL RECYCLING PROGRAM/7/05 160-3105-4201 Total : Total : Total : Total : Total : Total : Total : Total : Total : 100.00 100.00 100.00 100.00 100.00. 100.00 100.00 21,354.46 21,354.46 112.55 112.55 216.75 4.08 -4.08 216.75 12,107.50 12,107.50 97.50 991.25 1,088.75 Page: 5 • • vchlist Check Register Page: 6 10120/2005 3:53:25PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 42051 10/20/2005 13485 . KENNER, MARK 1204-17794 3 CITATION REFUNDS 001-3302 175.00 Total : 175.00 42052 10/20/2005 00167 LEARNED LUMBER B981835 Lumber Purchase - 10/05 105-2601-4309 21.20 B982027 Lumber Purchase - 10/05 001-6101-4309 71.01 Total : 92.21 42053 10/20/2005 13523 LOS ANGELES DISTRICT ATTORNE 05-3965 Forward Siezed Funds Case* 05-3965 170-3904 3,348.00 Total : 3,348.00 42054 10/20/2005 13523 LOS ANGELES DISTRICT ATTORNE 05-3784 Forward Seized Funds/Case # 05-3784 170-3904 2,020.00 Total : 2,020.00 42055 10/20/2005 13271 MALLORY CO. 3055871 WILDLAND FIREFIGHTING PANTS/STRIKE TEA 001-2201-4350 920.68 Total : 920.68 42056 10/20/2005 11919 MARK'S LOCK & SAFE, INC. 19766 Door Repairs - 08/29/05 001-4204-4201 560.11 Total : 560.11 42057 10/20/2005 07827 MUTUAL PROPANE 083889 Propane Purchase -10/05 715-4206-4309 505.80 Total : 505.80 42058 10/20/2005 10098 NEXTEL COMMUNICATIONS 26942317-046 Cell Phone Usage -Sept 05 001-2101-4304 1,309.93 371554311-047 CELL PHONE PURCHASE & USAGE -9/05 001-2201-4304 710.67 001-2201-5401 412.25 Total : 2,432.85 42059 10/20/2005 04142 OFFICE DEPOT 308763019-001 Office Supplies -10/05 _ vchlist Check Register Page: 7 10/20/2005 3:53:25PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor • Invoice Description/Account Amount 42059 10/20/2005 04142 OFFICE DEPOT (Continued) 001-4601-4305 99.15 309661624-001 Office Supplies - 10/05 001-4601-4305 83.84 Total : 182.99 42060 10/20/2005 13504 OWENS,-CHARLES 4601-04357 MUSICIAN/JAZZ MEMORIAL/10/23/05 001-2165 100.00 Total : 100.00 184.95 Total : 184.95 20.54 Total : 20.54 319.34 Total : 319.34 33.55 Total : 33.55 360.00 Total : 360.00 7,675.00 Total : 7,675.00 599.00 Total : 599.00 42061 10/20/2005 00519 PAK WEST PAPER & PACKAGING 663112 Trash Bags Purchase - 09/05 001-3104-4309 42062 10/20/2005 00363 PEP BOYS 8140117363 42063 10/20/2005 12910 PIP PRINTING 12756 42064 10/20/2005 11934 POWER CHEVROLET 156399 42065 10/20/2005 13522 PRECISION EQUIPMENT & STAGINI 2962 42066 10/20/2005 13301 RESOURCE COLLECTION, THE 0120858 -IN 42067 10/20/2005 13004 ROCKET INTER NETWORKING INC. 8002 Maintenance Supplies -10/05 715-4206-4311 Brochures Printed/10/05 001-2201-4305 Auto Parts -10/05 715-4206-4311 Trailer Stage/Jaz Memorial/10/23/05 001-2165 JANITORIAL SERVICES SEPT 05 001-4204-4201 T-1 Line for WIFI/11/05 715-1206-4201 Page: • vchlist Check Register 10/20/2005 3:53:25PM CITY OF HERMOSA BEACH Page: 8 Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 42068 10/20/2005 12924 SAPHONY 09/12/05 Web Maint/8/05 715-1206-4201 495.00 715-2101-4201 18.00 10/03/05 Web Maint/Sept 05 715-1206-4201 1,140.00 Total : 1,653.00 42069 10/20/2005 00321 SBC 248 134 9454 462 Computer Hook-Ups/Oct 05 001-2101-4304 10.65 Total : 10.65 42070 10/20/2005 12827 SCHWAB, SHU-JEN 114394 Class Refund # 47408 001-2111 115.00 Total : 115.00 42071 10/20/2005 01046 SEARS COMMERCIAL ONE ACCOU T460324 Tool Purchase/9/05 001-2201-5401 634.97 Total : 634.97 42072 10/20/2005 09656 SHRED IT CALIFORNIA 333386320 Shredding Services/10/05 001-2101-4201 111.00 Total : 111.00 42073 10/20/2005 13509 SMITH, PUTTER 4601-04362 Musician/Jazz Memorial/10/23/05 001-2165 100.00 Total : 100.00 42074 10/20/2005 09737 SOLYMOSI, MARIE 695432 Bee Removal /9/05 001-3302-4201 85.00 Total : 85.00 42075 10/20/2005 06060 SOUTH COAST AQMD 1717261 04/05 Annual Emissions Report Exemption 001-3104-4251 440.58 Total : 440.58 42076 10/20/2005 08116 SOUTHERN CALIFORNIA EDISON 6044-8800, 58833 Glare Shield/1630 Monterey Blvd. 105-2601-4201 110.00 vchlist Check Register Page: 9 10/20/2005 3:53:25PM CITY OF HERMOSA BEACH . Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 42076 10/20/2005 08116 SOUTHERN CALIFORNIA EDISON (Continued) Total : 110.00 42077 10/20/2005 00159 SOUTHERN CALIFORNIA EDISON C 2-00-989-6911 Electrical Billing -Sept 05 105-2601-4303 2-00-989-7315 Electrical Billing -Sept 05 105-2601-4303 2-01-836-7458 Electrical Billing -Sept 05 105-2601-4303 2-08-629-3669 Electrical Billing -Sept 05 001-4204-4303 2-09-076-5850 Electrical Billing -Sept 05 105-2601-4303 2-10-947-9824 Electrical Billing -Sept 05 105-2601-4303 2-19-024-1604 Electrical Billing -Sept 05 001-6101-4303 2-20-128-4825 Electrical Billing -Sept 05 109-3304-4303 2-20128-5475 Electrical Billing -Sept 05 001-4204-4303 2-20-274-0542 Electrical Billing -Sept 05 001-6101-4303 2-20-984-6369 Electrical Billing -Sept 05 105-2601-4303 2-20-989-6179 Electrical Billing -Sept 05 105-2601-4303 2-21-400-7684 Electrical Billing-Sept'05 105-2601-4303 2-21-964-8003 Electrical Billing -Sept 05 105-2601-4303 2-22-267-0663 Electrical Billing -Sept 05 109-3304-4303 2-23-687-8021 Electrical Billing -Sept 05 001-3104-4303 Total 145.01 9,236.27 11.02 134.17 93.51 88.80 232.50 1,987.93 42.96 2.55 184.57 22.95 27.42 24.65 70.28 86.45 12,391.04 Page: • • vchlist Check Register 10/20/2005 3:53:25PM CITY OF HERMOSA BEACH Page: 10 Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 42078 10/20/2005 13521 STINNETT, JAMES 115656 42079 10/20/2005 09198 STONEBRIDGE PRODUCTIONS 4601-04354 42080 10/20/2005 13505 STOUT, RON 4601-04358 42081 10/20/2005 13515 STRAIGHT CUT 2669 42082 10/20/2005 00123 TRIANGLE HARDWARE 0091580 0092034 42083 10/20/2005 11209 UC REGENTS 05100106 42084 10/20/2005 10785 UNITED STORM WATER, INC. SW18640 42085 10/20/2005 04768 UPTIME COMPUTER SERVICE 19470 42086 10/20/2005 09139 VANGUARD VAULTS 0008624 Damage Deposit Refund/#115656 001-2111 50.00 Total : 50.00 50% Deposit/New Year's Eve 2005 109-3301-4319 Total : 10, 000.00 10,000.00 Musician/Jazz Memorial/10/23/05 001-2165 100.00 Total : 100.00 Coring For Dryer Vent/Fire Dept/10/05 180-8610-4201 200.00 Total : 200.00 Replacement Inventory/9/05 001-3104-4309 HAMMER DRILL & MOBILE SCAFFOLDING 001-4204-5401 CONTINUING EDUUCATION 001-2201-4201 61.57 545.58 Total : 607.15 Total : 1,823.26 1,823.26 CITY WIDE STORM DRAIN FILTER MAINT/10/0! 160-3102-4201 900.00 Total : 900.00 Printer Maintenance/11105 715-1206-4201 619.52 Total : 619.52 Off Site Storage/3rd Quarter 001-1121-4201 48.00 Total : 48.00 vchlist Check Register, Page: 11 10/20/2005 3:53:25PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 42087 10/20/2005 09056 VERIZON ONLINE 37232469 Internet Services/9/22-10/21/05 715-1206-4201 893.00 Total : 893.00 42088 10/20/2005 13507 WILLIAMSON, CLAUDE 4601-04360 Musician/Jazz Memoria1/10/23/05 001-2165 100.00 Total : 100.00 101305 10/13/2005 09857 LOS ANGELES CO TAX COLLECTOI 891080121705. Property Taxes Due/FY 05-06 001-1101-4201 77 Vouchers for bank code : boa 77 Vouchers in this report 0.45 Total : 0.45 Bank total : 275,454.32 Total vouchers : 275,454.32 Page: 11 vchlist 10/20/2005 7:16:18AM Check Register CITY OF HERMOSA BEACH Page: Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 42012 10/20/2005 00243 HERMOSA BEACH PAYROLL ACCO 10152005 PayroU /10-1 to 10-15-05 001-1103 105-1103 109-1103 117-1103 121-1103 145-1103 152-1103 156-1103 160-1103 301-1103 705-1103 715-1103 1 Vouchers for bank code : boa 1 Vouchers in this report Total : Bank total : Total vouchers : 672,913.31 3,825.49 1,537.80 921.16 2,803.33 60.22 54.26 4,499.78 7,109.93 2,881.09 3,572.35 7,066.47 707,245.19 707,245.19 707,245.19 vchlist Check Register 10/27/2005 , 4:49:46PM CITY OF HERMOSA BEACH Page: 1 Bank codec boa Voucher Date Vendor Invoice Description/Account Amount 42089 10/27/2005 11437 ADMINISTRATIVE SERVICES CO -01185110 42090 10/27/2005 12066 AIT 42091 10/27/2005 06827 ALL CITY MANAGEMENT TAXI VOUCHER PROGRAM/AUG 05 145-3404-4201 3,276.50 Total : 3,276:50 6346 Cartridges & Toner Purchase/9/05 001-2101-4305 Total : 5462 CROSSING GUARD SERVICE/09/18-10/01/05 001-2102-4201 42092 10/27/2005 12745 AMERICAN BINDING PRODUCTS 21849 42093 10/27/2005 13270 BANK OF NEW YORK 0886413 0886414 42094 10/27/2005 08482 BOUND TREE MEDICAL,LLC 50178859 50180266 42095 10/27/2005 03372 CA EMS PERSONNEL FUND Lic# P20576 42096 10/27/2005 05950 CA EMS PERSONNEL FUND Lic # P20603 LAMINATING POUCHES 001-4201-4305 001-4202-4305 001-4201-4305 001-4202-4305 Admin Services/Myrtle Ave/10/05-9/06 137-1219-4201 Admin Services/Loma Dr.10/1-9/30/06 138-1219-4201 Medical Supplies - Fire Dept./10/05 001-2201-4309 Medical Supplies - Fire Dept./10/05 001-2201-4309 Paramedic License Renewal/C. Lopez 001-2201-4317 Paramedic License Renewal /S. Ward 001-2201-4317 • Totals: Total : Total : Total : Total : 490.92 490.92 3,433.49 3,433.49 78.77 78.77 5.39 5.38 168.31 2,050.00 2,050.00 4,100.00 4.63 17.78 22.41 130.00 130.00 130.00 Page: • vchlist • Check Register 10/27/2005 4:49:46PM CITY OF HERMOSA BEACH Page: 2 Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 42096 10/27/2005 05950 CA EMS PERSONNEL FUND (Continued) 42097 10/27/2005 07611 CARMEN'S UNIFORM 42112 Safety Boots/De Los Santos/Garofano 001-2201-4314 42098 10/27/2005 00634 CHEVRON AND TEXACO CARD SEF 7898192088510 Gas Card Usage/Sept 05 715-2101-4310 42099 10/27/2005 04928 COLEN & LEE AS AGENT FOR THE 10/24/05 Settlement/Rusth 705-1209-4324 5468-6261 Reimburse Liability Trust.6/05-9/29/05 705-1209-4324 42100 10/27/2005 09614 CONTINENTAL MAPPING SERVICE 100605 300' Noticing For 10/18/05 001-4101-4201 42101 10/27/2005 07809 CORPORATE EXPRESS 64762451 Office Supplies/10/05 001-4601-4305 65072270 Office Supplies/10/05 001-1208-4305 65107866 Toner Cartridges/10/05 001-4601-4308 42102 10/27/2005 02823 CRAWFORD, JAMES 2201-17848 42103 10/27/2005 13527 CUNNINGHAM, SCOTT 1204-17858 42104 10/27/2005 11273 DEBILIO DISTRIBUTORS INC. 199154 Reimburse Travel Expense/10/05-07/05 001-2201-4317 Citation Refund/#1604000883 001-3302 PRISONER MEALS/10/05 001-2101-4306 Total : 130.00 497.95 Total : 497.95 502.52 Total : 502.52 20, 000.00 12,641.74 Total : 32,641.74 2,495.00 Total : 2,495.00 7.84 118.75 89.13 Total : 215.72 20.00 Total : 20.00 65.00 Total : 65.00 280.33 vchlist Check Register 10/27/2005 4:49:46PM CITY OF HERMOSA BEACH Page: 3 Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 42104 10/27/2005 11273 DEBILIO DISTRIBUTORS INC. (Continued) Total : 280.33 42105 10/27/2005 12991 DELL COMPUTERS H32087594 Computer Expansion Dock 715-2101-5402 68.41 Total : 68.41 42106 10/27/2005 00154 DEPARTMENT OF ANIMAL CARE & 10052005 Shelter Services/Sept 05 001-3302-4251 452.54 Total : 452.54 42107 10/27/2005 00364 DEPARTMENT OF JUSTICE 539713 Employment Fingerprinting/Sept 05 001-1203-4201 192.00 Total 192.00 42108 10/27/2005 11449 DEWEY PEST CONTROL 2780303 Pest Control Services /9/05 001-4204-4201 55.00 Total : 55.00 42109 10/27/2005 11193 DIAZ, SYLVIA 946 Per Diem/11/02-04/2005 001-2201-4317 150.00 Total : 150.00 42110 10/27/2005 02055 DOERFLING, ELAINE C. 959-AirFare Reimburse For Air Fare/League of Cities 001-1121-4317 292.40 Total : 292.40 42111 10/27/2005 11034 EKLUND'S BLAST OFF 3876 -Sept DOWNTOWN STEAM CLEANING/SEPT 05 109-3301-4201 2,765.00 109-3304-4201 225.00 3877 DOWNTOWN STEAM CLEANING - FIESTA 109-3301-4201 2,650.00 Total : 5,640.00 42112 10/27/2005 09690 EMBASSY SUITES HOTEL 946 Lodging/S. Diaz/11/2-11/4/2005 001-2201-4317 245.96 Total : 245.96 42113 10/27/2005 10668 EXXON MOBIL FLEET/GECC, ACCT 8604479 Gas Card Purchase/Sept 11-10/10/05 Page: 3 • • • • vchlist Check Register Page: 4 10/27/2005 4:49:46PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 42113 10/27/2005 10668 EXXON MOBIL FLEET/GECC, ACCT (Continued) 715-2101-4310 5,168.49 715-2201-4310. 517.50 715-4201-4310 171.81 715-4202-4310 111.32 715-6101-4310 355.27 715-3302-4310 462.45 715-3104-4310 173.91 715-4601-4310 159.77 715-2601-4310 216.12 715-3102-4310 78.91 001-1250 29.29 Total : 7,444.84 42114 10/27/2005 11218 FRANKLIN HAYNES MARIONETTES 9738 Entertainment/Holloween Carnival/2005 001-4601-4201 350.00 Total : 350.00 42115 10/27/2005 11118 GALLS INCORPORATE 0013084561 First Aide Supplies/City Yard/9/05 001-4204-4309 192.42 Total : 192.42 42116 10/27/2005 13530 HARA, JILL 116943 Class Refund/# 10204 001-2111 127.00 Total : 127.00 42117 10/27/2005 12773 HARRIS, CHERI L. 20051017 Transcriptions/Re:2005 Fiesta 001-4601-4305 84.00 Total : 84.00 42118 10/27/2005 06518 HAYER CONSULTANTS, INC. 2443 Plan Checks/8/05 001-4201-4201 450.00 Total : 450.00 42119 10/27/2005 04108 HAZELRIGG RISK MGMT SERV, INC 10242005 Worker's Comp Claims/10/24/05 705-1217-4324 Total : 17,111.32 17,111.32 vchlist Check Register Page: 5 10/27/2005 4:49:46PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 42120 10/27/2005 00065 HERMOSA BEACH CAR WASH, ZIP! 10/2005 City Car Washes/Sept 05 715-4201-4311 715-2101-4311 42121 10/27/2005 13330 HUGHES SUPPLY, INC. s119732083.001 s119812907.001 42122 10/27/2005 10542 IDEA BANK, THE 2201-17865 Plumbing Supplies/8/05 001-4204-4309 Plumbing Supplies/Sept 05 001-4204-4309 Grant Writing Workshop/J. Gomez/12/05 001-2201-4317 Total : 5.95 294.50 300.45 423.68 458.38 Total : 882.06 195.00 Total : 195.00 42123 10/27/2005 02458 INGLEWOOD WHOLESALE ELECTF 204565-00 Electrical Supplies -10/05 105-2601-4309 337.88 001-2021 6.36 001-2022 -6.36 204585-00 Electrical Supplies -9/05 001-8630-4201 - 99.71 001-2021 1.88 001-2022 -1.88 204609-00 Electrical Supplies -Pier Project/10/05 001-8630-4201 150.12 001-2021 2.83 001-2022 - -2.83 204877-00 Electrical Supplies -10/05 105-2601-4309 331.50 001-2021 6.24 001-2022 -6.24 Total : 919.21 42124 10/27/2005 04908 JAMESTOWN PRESS 7590 CORRECTION NOTICES & INSPECTION CARD: 001-4201-4305 772.69 Total : 772.69 Page: 5 • • • vchlist Check Register 10/27/2005 4:49:46PM CITY OF HERMOSA BEACH Page: Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 42125 10/27/2005 01165 JOBS AVAILABLE 522055 Employment Ad/10/05 001-1203-4201 122.40 Total : 122.40 42126 10/27/2005 05356 JOHN L. HUNTER & ASSOC. HBBCR0905 BEVERAGE CONTAINER ADMIN/9/05 150-3102-4201 1,602.71 HBU00905 USED OIL RECYCLING PROGRAM/9/05 160-3105-4201 1,716.26 Total : 3,318.97 42127 10/27/2005 13532 KHATIB, NADER 114398 Class Refund/# 9963 001-2111 225.00 Total : 225.00 42128 10/27/2005 00842 LEAGUE OF CALIFORNIA CITIES 959 Registration/E. Doerfling 001-1121-4317 415.00 Total : 415.00 42129 10/27/2005 08445 LITTLE CO OF MARY HOSPITAL Q012765240 First Aid/Kevin Averill/9/03 001-1203-4320 . 374.00 Total : 374.00 42130 10/27/2005 13271 MALLORY CO. 3064129 WILDLAND FIREFIGHTING PANTS/STRIKE TEF 001-2201-4350 920.68 Total : 920.68 42131 10/27/2005 13531 MARY, BILBO 111972 Class Refund/#9784 001-2111 115.00 Total : 115.00 42132 10/27/2005 10681 MAYNOR, DONALD H. DHM3028 LEGAL SERVICES RE: UUT AUDIT -1ST QTR 001-1202-4201 1,250.00 Total : 1,250.00 42133 10/27/2005 10324 MBIA MUNI SERVICES COMPANY 10753 ANNUAL UUT AUDIT SERVICES -1ST QTR 001-1202-4201 1,561.17 Total : 1,561.17 vchlist Check Register Page: 7 10/27/2005 4:49:46PM CITY OF HERMOSA BEACH Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 42134 10/27/2005 08665 MCHS GRAD NIGHT 1201-17856 2005 Grad Night Donation 001-1101-4319 Total : 1,000.00 1,000.00 42135 10/27/2005 10455 MUNI FINANCIAL 35600 Assessment District Admin/7/05-9/05 137-1219-4201 465.94 138-1219-4201 565.63 136-1219-4201 347.72 139-1219-4201 - 391.19 135-1219-4201 405.67 Total : 2,176.15 42136 10/27/2005 13114 OFFICE DEPOT 311042978-001 Office Supplies/10/05 001-4601-4305 74.67 Total : 74.67 42137 10/27/2005 12795 OFFICE TEAM 14371121 Temp Services/10/10-10/13/05 - 001-1204-4201 517.50 Total : 517.50 42138 10/27/2005 01649 PACIFIC SALES 2484629 WASHER & GAS DRYER FOR FIRE DEPARTME 001-2201-5402 - 1,178.84 Total : 1,178.84 42139 10/27/2005 10139 PARKING CONCEPTS INC. 2840805 ANNUAL OPERATIONS PARKING -AUG 05 109-3304-4231 14,035.98 2850805 OPERATING EXPENSES LOT A/AUG 05 109-3305-4231 11, 006.47 Total-: 25,042.45 42140 10/27/2005 11574 _ PHILLIPS, LANDON 2101-17889 MEALS POST CLASS/11/7-11/11/05 001-2101-4312 140.00 Total : 140.00 42141 10/27/2005 11205 PROFESSIONAL EQUIPMENT 7461 LEVEL PURCHASE/PUBLIC WORKS 001-4202-4305 181.90 Total : 181.90 Page: 7 • • vchlist Check Register 10/27/2005 4:49:46PM CITY OF HERMOSA BEACH Page: 8 Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 42142 10/27/2005 13529 RADISSON HOTEL 2101-17890 Registration/Post Class/L. Phillips 001-2101-4312 42143 10/27/2005 05379 RICHARDS, WATSON & GERSHON 142010 Legal RE: Stop 0i1/9/05 001-1131-4201 42144 10/27/2005 13535 . RYAN, BETH 114396 Class Refund/10015 001-2111 451.20 Total : 451.20 19,864.99 Total : 19,864.99 55.00 Total : 55.00 42145 10/27/2005 03353 S.B.C.U, VISA 3000 Air Fare/Burrell/Tucker/League of Cities 001-1201-4317 380.80 3066 Air Fare/Diaz /AFSS/1/11-13/06 001-2201-4317 232.90 4112 Amtrak/Diaz/Eboard Meeting/11/2-4/05 001-2201-4317 76.80 7399 Registration/Burrell/11/17 001-1201-4317 140.00 Total : 830.50 42146 10/27/2005 04596 SAN BERNARDINO VALLEY COLLE( 2101-17888 Tuition/Landon Phillips/11/7-11/11/05 001-2101-4312 53.00 Total : 53.00 42147 10/27/2005 00321 SBC 331 254-6071 301 5 Circuit Billing/10/05 001-2101-4304 57.92 333 267-6155-686 T-1 Circuit Billing/10/05 001-2101-4304 189.22 333 267-6160 Circuit Billing/10/05 001-2101-4304 59.72 333 267-6161 Circuit Billing/10/05 001-2101-4304 59.72 333 267-6164 Circuit Billing/10/05 001-2101-4304 50.93 vchlist Check Register 10/27/2005 4:49:46PM CITY OF HERMOSA BEACH Page: 9 Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 42147 10/27/2005 00321 SBC (Continued) 333 267-6165 Circuit Billing/10/05 001-2101-4304 Total 42148 10/27/2005 13534 SEASIDE: COMMUNITY CHURCH 116445 Rental Deposit Refund/#1465 001-2111 Total : • 42149 10/27/2005 10532 SOUTH BAY FORD 72815 Auto Parts Purchase/9/05 715-2101-4311 Total : 42150 10/27/2005 00118 SOUTH BAY MUNICIPAL COURT 1204-17847 Citation Sur Charge/8/05 001-3302 Total : 42151 10/27/2005 11102 TORRANCE-WHOLESALE NURSER' 309100 Plant Purchase/City Hall Planters/7/05 001-6101-4309 Total : 42152 10/27/2005 09078 TRUGREEN LAND CARE REGIONAL 2454496311 LANDSCAPE MAINTENANCE 105-2601-4201 109-3301-4201 2454555149 LANDSCAPE MAINTENANCE 001-6101-4201 105-2601-4201 109-3301-4201 2454555150 LANDSCAPE MAINTENANCE/8/05 105-2601-4201 109-3301-4201 Total : 42153 10/27/2005 08097 UNION BANK OF CALIFORNIA 212652 Safekeeping Fees/Sept 05 001-1141-4201 Total : 42154 10/27/2005 13533 VAZQUEZ, GERALDINE 116945 Class Refund/#10341 50.93 468.44 500.00 500.00 41.23 41.23 22, 876.00 22,876.00 257.64 257.64 2,500.00 900.00 14,465.67 675.00 250.00 900.00 2,500.00 22,190.67 291.67 291.67 Page: 9 vchlist 10/27/2005 4:49:46PM • Check Register CITY OF HERMOSA BEACH Page: 10 Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 42154 10/27/2005 13533 VAZQUEZ, GERALDINE 42155 10/27/2005 00015 VERIZON CALIFORNIA (Continued) 167-1756 310 197-3683 310 318-0200 310 406-2421 001-2111 Phone Charges/10/16-11/16/05 001-2101-4304 Phone Charges/10/7-11/7/05 001-3302-4304 001-2101-4304 001-4204-4321 001-2201-4304 001-4601-4304 001-4202-4304 001-4201-4304 109-3304-4304 001-1204-4304 715-1206-4304 Phone Charges9/28-10/28/05 001-1121-4304 001-1132=4304 001-1141-4304 001-1201-4304 001-1202-4304 001-1208-4304 001-1203-4304 001-2101-4304 001-2201-4304 001-4101-4304 001-4201-4304 001-4202-4304 001-4601-4304 001-1204-4304 001-3302-4304 715-1206-4304 Phone Charges/Oct 05 001-2101-4304 Total : 65.00 65.00 265.12 64.26 1,260.61 58.33 239.31 150.06 124.61 83.99 30.88 34.20 240.53 3.34 1.67 13.36 14.20 32.58 1.67 20.88 253.10 106.91 15.03 24.22 168.72 96.06 16.71 45.10 21.72 38.35 vchlist - Check Register 10/27/2005 4:49:46PM CITY OF HERMOSA BEACH Page: 11 Bank code : boa Voucher Date Vendor Invoice Description/Account Amount 42155 10/27/2005 00015. VERIZON CALIFORNIA (Continued) 372-6373 Fax Line Personnel/10-7-11/7/05 001-1203-4304 31.89 PLO -0346 CIRCUIT LINE BILLING /10/16-11/16/05 001-2101-4304 41.77 Total : 3,499.18 42156 10/27/2005 00135 XEROX CORPORATION 012951622 Copier Maintenance /9/05 001-2101-4201 166.99 Total : 166.99 42157 10/27/2005 01206 ZUMAR INDUSTRIES 0078712 Street Name Sign/Corona Street/8/05 001-3104-4309 62.79 0079783 Sign Purchase/9/05 001-3104-4309 233.82 Total : 296.61 69 Vouchers for bank code : boa Bank total : 194,917.04 Total vouchers : 194,917.04 69 Vouchers in this report Page: 11 vchlist 10127/2005 4:49:46PM • Check Register CITY OF HERMOSA BEACH Page: 12 Bank code : boa Voucher Date Vendor Invoice Description/Account - Amount "I hereby certify that the demands or claims covered by the checks listed on pages / to "25— inclusive, of the check register for40 --J% 7/accurate funds are available for payment, and are in conformance to the budget" Hiliefr.44.1141). By Finance Director Date /1/.405- • November 3, 2005 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 8, 2005 TENTATIVE FUTURE AGENDA ITEMS NOVEMBER 22, 2005 CANVASS OF VOTES AND INSTALLATION OF OFFICERS Public Hearing: Zone change from M-1, Light Manufacturing, to R-2, Two Family Residential, and adoption of an Environmental Negative Declaration at 494 Ardmore Avenue. Community Development Director Public Hearing: Text Amendment regarding Nonconforming Buildings and Uses. (Continued from meeting of October 11, 2005 & October 25, 2005) Community Development Director Public Hearing: Review and reconsideration of the Planning Commission action at their October 18 meeting to deny a zone change from C-3 (General Commerical) to R-1 (Single -Family Residential) at 1255 Prospect Ave. Community Development Director Request from Chamber of Commerce for approval of 2006 Fiestas City Manager Recommendation to receive and file the action minutes of the Parks, Recreation and Community Resources Advisory Commission meeting of November 1, 2005. Community Resources Director Recommendation to receive and file the action minutes of the Planning Commission meeting of November 15, 2005. Community Development Director Recommendation to receive and file the action minutes of the Public Works Commission meeting of September 21, 2005. Public Works Director Recommendation to receive and file the action minutes of the Public Works Commission meeting of October 19, 2005. Public Works Director Activity Reports for November 2005 All Departments DECE Ba 5;. NO MEETING DECEMBER 13, 200:5 Public Hearing: Consideration for approval of 2006 &'2007 St. Patrick's Day Parade and Festival to be held Saturday, March 18, 2006 and Sunday, March 19, 2006 and Saturday, March 17, 2007 and Sunday, March 18, 2007. Community Resources Director Review of the tree ordinance Public Works Director Recommendation to receive and file the action minutes of the Public Works Commission meeting of November 16, 2005. Public Works Director DECE Ba 5;. NO MEETING Honorable Mayor and Members of the Hermosa Beach City Council November 01, 200506411b - City Council Meeting of November 8, 2005 ADOPTION OF NEW GRADUATED FINE SCHEDULE FOR SECTION 22500(f) OF THE VEHICLE CODE FOR PARKING ON SIDEWALKS RECOMMENDATION: It is recommended that the City Council: 1. Adopt the new graduated fine schedule approved by the City Council at their regular meeting of October 25, 2005 for Section 22500(f) of the Vehicle Code. 2. Adopt Resolution 05- , amending the bail schedule for city parking violations. BACKGROUND: At their regular meeting held on October 25,2005, the City Council adopted a graduated fine schedule for violations of section 22500(f) VC, which prohibits a motor vehicle from parking on a sidewalk. The Council adopted the following fine schedule: Citations 1-4 - $30 • . Citation 5 - $60 Citation 6+ - $90 The issuance of these citations and the associated bail schedule is based upon a calendar year from issuance of the first citation. Staff recommends that the Council formally adopts this fine schedule and that the bail schedule be amended. Respectfully submitted, R Michael Lay Finance Di ief of Police City Manager Viki Copeland • Finance, Director C:\Documents and Settings\hb201My Documents\Graduated fine s 1 2 3 4 '5 7 8 9 10 11 12 13 i4 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 05 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING THE BAIL SCHEDULE FOR PARIONG VIOLATIONS TO INCLUDE A GRADUATED FINE SCHEDULE OF $30, $60 AND $90 FINES FOR CALIFORNIA VEHICLE CODE SECTION 22500(F) NOW THEREFORE, '1.'Ifl CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS: , SECTION 1. That the City requests the judges of the Southwest Superior Court to enact the attached bail schedule (Exhibit "A") for parking violations of the California Vehicle Code, which was amended to include Section 22500(F) (Prohibiting a motor vehicle to park on a sidewalk) with a graduated fine schedule of $30 for the first 4 citations issued in a calendar year, a $60 fine for a fifth citation in a calendar year and a $90 fine for a sixth and additional citations issued in a calendar year. SECTION 2. That this Resolution shall take effect immediately. SECTION 3. That the City Clerk shall certify to the passage and adoption of this Resolution; shall cause the same to be entered among the original Resolutions of said City; and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said City in the minutes of the meeting at which the same is passed and adopted. PASSED, APPROVED and ADOPTED this 8th day of November, 2005. PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: City Clerk City Attorney C:\Documents and Settingsthb20WIy DocumentslResolution to change bail schedute.doc Exhibit A CITY OF HERMOSA BEACH PARKING VIOLATION BAIL SCHEDULE HERMOSA BEACH MUNICIPAL CODES FEE 10.08.040 'Interference with Officer $35.00 10.12.020 Driving on Sidewalk $35.00 10.12.040 Private Property$35.00 10.12.070 Washing/Polishing Vehicle on Public Streets or Parking Lot $35.00 10.12.080 Repairing Vehicle on Public Streets or Parking Lot $35.00 10.16.060 Posted One -Way $35.00 10.28.060 Red Zone $35.00 10.28.060 White or Yellow Zone $35.00, 10.28.100 Stopped in Alley $35.00 10.28.130 Taxicab Stands $35.00 10.32.070 Posted No Parking $35.00 10.32.070 Street Sweeper $25.00 10.32.090 No Stopping Zone $35.00 10.32.100 Left Side of One -Way Street $35.00 10.32.110 ; Angle Parking $35.00 10.32.120 Parked Over 72 Hours$35.00 10.32.130 Parked for Demonstrating $35.00 10.32.140 Parking on Hills $35.00 10.32.160 Parking on Narrow Streets - $35.00 10.32.230 Parking Commercial Vehicles in Residential District $35.00 10.32.240 Detached Trailers $35.00 10.32.250 Green Curb Markings $35.00 10.32.260 Time Limit Parking $35.00 10.32.260 Expired Meter $35.00 10.32.280 Parking Space Markings• $35.00 10.32.290 Limitation on Number of Vehicles Per Marked Stall $35.00 10.32.310 Parking or Standing on City Property $35.00 10.36.080 Time Limit Parking in Metered Stall $35.00 10.36.090. Defacing or Injuring Meters $35.00 10.36.110 Parking meter zones established,15-minute spaces specified. $35.00 CALIFORNIA VEHICLE CODES . 21211 iB) Blocking Bike Path ' $25.00 22500 (A) No Parking in Intersection $30.00 22500 (B) No Parking in Crosswalk $30.00 22500 (C) No Parking Safety Zone $30.00 22500 (D) No Parking Near Fire Station $30.00 22500 (E) Blocking Driveway $30.00 22500 (F) Blocking Sidewalk Citations #1-4 (During Calendar Year) $30.00 Blocking Sidewalk Citation #5 (During Calendar Year) $60.00 Blocking Sidewalk Citations #6 and over (Calendar Year) - $90.00 22500 (G) Parked Blocking Traffic $30.00 22500 (H) Double Parked $30.00 22500 (I) No Parking Bus Zone $250.00 22500 (L) Blocking Wheelchair Access . $250.00 4000A Registration Required , $52.00 4152.5 Expired Out of State Registration $22.00 5200 Display of Plates $76.00 5201 Position of Plates $76.00. 5204 Display of Tabs $76.00 22500.1 Fire Lane $55.00 22502 Curb Parking $25.00 22507.8 Handicap Zone $330.00 22514 Fire Hydrant $30.00 22515 Unattended Vehicle $25.00 22522 Sidewalk Access Ramp $275.00 27155 Fuel Tank Cap $30.00 40226 Failure to Display Disabled Placard: Administrative Charge $15.00 -- November 1, 2005 Honorable Mayor and Members For the City Council Meeting of the City Council Recommended Action: of November 8, 2005 ACCEPTANCE OF DONATIONS It is recommended that the City Council accept donations received by the City to be used as follows: Donor Tal -San Music Charlie or Sandi Shoemake Hermosa Beach Chamber of Commerce South Bay BMW/Mini Women's Club of Hermosa Beach Anonymous R-spectfully submitted: (fltale_Ai Valerie Mohler ;Accounting Supervisor Amount Purpose $25.00 To be used for the Jazz Memorial. (Deposited directly in the Jazz Memorial Account.) $3,000.00 To -be used for the Centennial Celebration. $150.00 To be used for the Halloween Carnival event. $150.00 To be used for the Halloween Carnival event. $328.50 To be used for the Centennial Celebration. Concur: Viki Copeland Finance Director • Stet�Ven Burrell City Manager c: \donation 2000.doc Mayor and Members of the City Council October 31, 2005 Regular Meeting of November 8, 2005 REPORT OF CUSTOMER SERVICE SURVEYS/COMPLAINTS Recommendation: To receive and file the report. Complaint/Survey Summary The departments in this summary have been abbreviated (CR = Community Resources, FC'= Finance, Cashier, PD = Police, and PW = Public.Works). This summary report includes all complaints, surveys and letters received by the City Clerk from the 16th of August through the 31st of October, 2005. The following summarizes the three complaints received: Dept(s) Date Rec'd Complaint Investigation Complete/Resolved PD 08-17-05 Misconduct Under review CR 08-08-05 Dissatisfied with class and Under review department. response The following summarizes the three surveys received: Dept(s) Date Rec'd Service Additional comments FC 08-22-05 Excellent Commended staff for superior service, also pleased ' with City Hall's hours of operation FC 10-03-03 Excellent Commended staff as always being courteous, helpful, respectful, helpful and informative FC 10-11-05 Excellent Commended staff as helpful and friendly The following summarizes the one letter received: Dept(s) Date Rec'd Comments PW 08-30-05 Commended staff as extremely pleasant andvery helpful Noted: Stephe ' , 'ity Manager Elaine Doerfling, City Clerk f October 24, 2005 Honorable Mayor and Members of Regular Meeting of The Hermosa Beach City Council November 8, 2005 PROJECT NO. CIP 02-612 PUBLIC WORKS MAINTENANCE YARD RENOVATIONS — PHASE 2 AWARD PROFESSIONAL SERVICES AGREEMENT FOR DESIGN & ENGINEERING Recommendation: It is recommended that the City Council: 1. Award a Professional Services Agreement to J.C. Chang and Associates, Inc. to develop a Master Plan for the Public Works Maintenance Yard in the amount of $26,370 and provide Architectural/Engineering Design Services for the Mechanic Shop and Sign & Paint Shop (Phase I of the Master Plan) for CIP No. 02-612 in the amount of $39,240; 2. Authorize the City Clerk to attest and the Mayor to execute said agreement, upon approval as to form by the City Attorney; and 3. Authorize .the Director of Public Works, to make changes to the agreement up to $6,500. Summary: In June 2004, Staff requested Statements of Qualifications (SOQ) from eleven architectural firms. Three (3) Statement of Qualifications were received from the following firms: 1. J.C. Chang & Associates, Inc. 2. Bryant, Palmer, & Soto, Inc. `. 3. Caldwell Architects Each firm was evaluated on the basis of the scope of the services, resumes of key personnel and fee schedule. J.C. Chang & Associates, Inc. is a full service architectural/engineering firm. Their hourly rates are the lowest and they have extensive design experience. J.C. Chang & Associates, Inc. provided design services for Project No. CIP 02-626 Community Center Complex ADA (Americans with Disabilities Act) Upgrades to the City's satisfaction and in a timely manner in 2004. Project No. CIP 02-612 Public Works Maintenance Yard Renovation is budgeted in this fiscal year for design and partial construction. Phase 1 of the Master Plan (relocation of the Mechanic Shop and Paint & Sign Shop) must be completed in order to free up the occupied space for the other phases of the project. Staff, therefore recommends awarding of this project to J.C. Chang & Associates, Inc. to provide the required services. 2g The general scope of work consists of the following: 1. Site Investigation 1. Schematic Design 2. Design Development 3. Site Survey 4. Soils Report 5. Construction Documents 6. Construction Support Services The detailed scope of work may be found in Exhibits A and B of the Professional Services Agreement. Fiscal Impact: Funding is available in the project budget. The project fund will be impacted by $65,610, and increase by up to $6,500 contingency at this time. Attachments: 1.. Exhibit A & B — Scope of Work 2. Exhibit C — Fee Schedule 3. Sample of Professional Services Agreement Respectfully submitted, 1 Homayotft Behboodi Associate Engineer Noted for Fiscal Impact: Finance Director Concur: Richard D. Morgan, P.E. Director of Public Works/City Engineer Concur:, Step City Manager u rrel l F:1B951PWFILESICCITEMS102-612 Award Design PSA 11-8-05.doc • J.C. CHANG & ASSOCIATES, 'INC. ENGINEERS a ARCHITECTS a PLANNERS 357 VAN NESS WAY, SUITE 178 TORRANCE, CA 90501 TEL: (310) 212-7644 n FAX: (310) 212-5272 24 October 2005 City of Hermosa Beach Civic Center, 1315 Valley Drive Hermosa Beach, CA 90254-3885 ATTENTION: Mr. Richard D. Morgan, P.E. Director of Public Works/City Engineer Tel: (310) 318-0211 Fax: (310) 937-5015 SUBJECT: Architectural/Engineering Design Services for The Master Plan of the Maintenance Yard Dear Mr. Morgan: JCCA No 04034-E Please reference JCCA No. on all correspondence. J.C. Chang and Associates, Inc. (JCCA) is pleased to submit this proposal to City of Hermosa Beach for Architectural/Engineering Design Services relating to the above project. This portion of the project needs to be completed before working con the design of the new Maintenance building; This proposal is valid for 60 days from the above date. I. SCOPE OF WORK The scope of work shall be as follows: A. Master Plan 1. , Verify Existing Site Conditions. Field Measurements And Site Topographic Survey. 2. Review And Verify All Applicable Codes Including City Parking And Setback Requirements. 3. Review General Site And Building Programs With City's Maintenance Yard Personnel. • 4. Develop Two Schemes Of The Site And Building Layouts Per Programs. EXHIBIT A City of Hermosa Beach Mr. Richard D. Morgan, P.E. 24 October 2005 Page 2 of 3 B. General 1. Attend Design Review meetings. 2. Submit Drawings To City Of Hermosa Beach for review. 3. Submit Cost Estimate. The Scope of Work is based on information furnished by Public Works of City of Hermosa Beach and during job walk on 11 October 2005. II. PROJECT SCHEDULING The following milestones shall be adhered to during the design process. ACTIVITY DESCRIPTION TIME Completion Date 4 Weeks After Notice -To -Proceed Work shall commence upon receipt of notice to proceed and shall be completed within the time schedule outlined above. III FEE AND REIMBURSEMENTS Our fee for the above work will be as indicated in Attachment A, Schedule of Fees. Base Price Item A: Meeting, Site Investigation $ 4,420 Item B: Engineering and Design $19,250 Item C:: Construction Support $ 0 Item D: Reimbursables $ 2,700 TOTAL: $26,370 All the following charges shall be reimbursed by City of Hermosa Beach to JCCA: A. Blueprint and Reproduction B. Computer Plotting charges. Additional scope of work or field time required in excess of that outlined above shall be in addition to the above fee, and shall be reimbursed by City of Hermosa Beach at the rates indicated in Attached A/E Fee Schedule. • City of Hermosa Beach Mr. Richard D. Morgan, P.E. 24 October 2005 Page 3 of 3 IV. TERMS Terms of payment will be 30 days net after submittal of monthly invoice. Thank you for giving us this opportunity to work for you. Very truly yours, J.C.0 D ASSOCIATES, INC. T othy P. Kelly, P.E. ice President GK/j s attachment W: Proposals12005\04034-E hr. • J.C. CHANG AND ASSOCIATES, INC. 357 Van Ness Way, Suite 178 Torrance, California 90501 AlE FEE SCHEDULE PROJECT NUMBER 04034-E EST. CONSTRUCTION COST DATE 10/24/05 PROJECT TITLE Services for ITEM.A - SURVEYS, SITE INVESTIGATION, ETC. A/E Design Master Flan of the Maintenance Yard DESCRIPTION PROFESSIONAL HOURLY RATE ESTIMATED MAN-HOURS AMOUNT SUB -PRO HOURLY RATE ESTIMATED MAN-HOURS AMOUNT PROJECT MANAGER $ 100.00 ARCHITECTURAL $ ' 85.00 16. 1,360.00 $ 60.00 STRUCTURAL ' $ 85.00 $ 60.00 CIVIL $ 85.00 16 1,360.00 $ 60.00 MECHANICAL $ 85.00 10 850.00 $ 60.00 ELECTRICAL $ 85.00 10 850.00 SUB TOTALS • TOTAL FIELD INVESTIGATIONS 52 4,420.00 - ITEM A 4,420.00 ITEM B - ENGINEERING AND DESIGN NO. OF DRAWINGS ARCH STRUCT CIVIL MECH ELECT DESCRIPTION PROFESSIONAL HOURLY RATE ESTIMATED MAN-HOURS AMOUNT CAD OPER. HOURLY RATE ESTIMATED MAN-HOURS AMOUNT ' PROJECT MANAGER $ 100.00 ARCHITECTURAL $ 85.00 100 8,500.00 $ 60.00 40 2,400.00 STRUCTURAL $ 85.00 $ 60.00 CIVIL $ 85.00 30 2,550.00 $ 60.00 20 1,200.00 MECHANICAL $ 85.00 10 850.00 $ 60.00 10 600.00 ELECTRICAL $ 85.00 10 850.00 $ 60.00 10 600.00 DESIGNER $ 85.00 SPECS WRITER/COST ESTIMATOR $ 85.00 20 1,700.00 PLAN CHECK/PERMIT $ 85.00 SUB TOTALS TOTAL ENGINEERING 170 14,450.00 80 4,800.00 AND DESIGN - ITEM B 19,250.00 ITEM C - CONSTRUCTION SUPPORT SERVICES PROFESSIONAL DESCRIPTION HOURLY RATE ESTIMATED MAN-HOURS AMOUNT SUB -PRO HOURLY RATE ESTIMATED MAN-HOURS AMOUNT PRE-BID JOB WALK $ 85.00 PRECONSTRUCTION MEETING $ 85.00 $ . 60.00 CHECK SHOP DRAWINGS $ 85.00 $ 60.00 RFI/FIELD MEETINGS $ 85.00 $ 60.00 PUNCH LIST $ 85.00 $ 60.00 AS -BUILT $ 85.00 $ 60.00 $ 85.00 SUB TOTALS TOTAL CONSTRUCTION SUPPORT SERVICES - ITEM C ITEM D - REPRODUCTION COSTS & REIMBURSABLES I NUMBER OF SHEETS TOTAL SHEETS . UNIT COST AMOUNT . DESCRIPTION 35% 90% 100% BLUE LINE PRINTS -1/2 SIZE 200.00 BLUE LINE PRINTS - FULL SIZE SHALKO VELLUM SPECIFICATION (/PAGE) TOPOGRAPHIC SURVEY 2,500.00 • SUB TOTALS 2,700.00 TOTAL REPRODUCTION COSTS & REIMBURSABLES - ITEM D TOTAL AVE FEE (A+B+C+D) 2,700.00 26,370.00 J.C. CHANG & ASSOCIATES, INC. ENGINEERS a ARCHITECTS a PLANNERS 357 VAN NESS WAY, SUITE 178 TORRANCE, CA 90501 TEL: (310) 212-7644 a FAX: (310) 212-5272 24 October 2005 City of Hermosa Beach Civic Center, 1315 Valley Drive Hermosa Beach, CA 90254-3885 ATTENTION: Mr. Richard D. Morgan, P.E. Director of Public Works/City Engineer Tel: (310) 318-0211 Fax: (310) 937-5015 SUBJECT: Architectural/Engineering Design Services for Maintenance Building Dear Mr. Morgan: JCCA No 04034-C • Please reference JCCA No. on all correspondence. J.C. Chang and Associates, Inc. (JCCA) is pleased to submit this proposal to City of Hermosa Beach for Architectural/Engineering Design Services relating to the above project. This proposal is valid for 60 days from the above date. I. SCOPE OF WORK The scope of work shall be as follows: A. Architectural / Civil 1. Verify existing site conditions. Field measurements, survey and soil investigation. 2. Review and verify all applicable codes and ADA (Title 24) Requirements. 3. Provide pre -fab steel framed building approximately size of 72 ft. x 50 ft. on new foundation and slab on grade. The building includes Mezzanine level. Exact size to be determined in the master plan. 4. Provide structural calculations for pre -fab building as required. 5. Add five (5) sky lights to existing building. EXHIBIT B City of Hermosa Beach Mr. Richard D. Morgan, P.E. 24 October 2005 Page 2 of 3 B. Mechanical 1. Verify existing site conditions. 2. Provide HVAC System in Office Area. 3. Provide Exhaust and Fire Sprinkler System, as required. C. Electrical 1. Verify existing site conditions 2. Provide Lighting and Power System, as required. 3. Provide Communications System. D. General 1. Attend Design Review meetings. 2. Submit drawings to City of Hermosa Beach Building Department. (Plan Check fees to be paid by City of Hermosa Beach.) 3. Revise drawings based on Plan Check corrections. 4. Obtain Plan Check Approval. 5. Construction Support Services including Pre -Construction Meeting, Check Shop Drawings and RFI/Field Meetings. The Scope of Work is based on information furnished by Public Works of City of Hermosa Beach and during job walk on 22 September 2005. II. PROJECT SCHEDULING The following milestones shall be adhered to during the design process. ACTIVITY DESCRIPTION TIME Completion Date 8 Weeks After Notice -To -Proceed Work shall commence upon receipt of notice to proceed and shall be completed within the time schedule outlined above. III FEE AND REIMBURSEMENTS Our fee for the above work will be as indicated in Attachment A, Schedule of Fees. Base Price Item A: Meeting, Site Investigation $ 3,740 Item B: Engineering and Design $27,250 Item C: Construction Support Services $ 2,550 Item D: Reimbursables $ 5,700 TOTAL: $39,240 • City of Hermosa Beach Mr. Richard D. Morgan, P.E. 24 October 2005 Page 3 of 3 All the following charges shall be reimbursed by City of Hermosa Beach to JCCA: A. Blueprint and Reproduction B. Computer Plotting charges. Additional scope of work or field time required 'in excess of that outlined above shall be in addition to the above fee, and shall be reimbursed by City of Hermosa Beach at the rates indicated in Attached A/E Fee Schedule. IV. TERMS Terms of payment will be 30 days net after submittal of monthly invoice. Thank you for giving us this opportunity to work for you. Very truly yours, J.C. CHAANN j DD ASS -1 C • TES, INC. imothy P. Kelly, P.E. Vice President GK/js attachment W: Proposals' 12005\04034-C J.C. CHANG AND ASSOCIATES, INC. 357 Van Ness Way, Suite 178 Torrance, California 90501 • A/E FEE SCHEDULE PROJECT NUMBER 04034-C EST. CONSTRUCTION COST DATE 10/24/05 PROJECT TITLE Services for ITEM A - SURVEYS, SITE INVESTIGATION, ETC. A/E Design Maintenance building DESCRIPTION PROFESSIONAL HOURLY RATE ESTIMATED MAN-HOURS AMOUNT SUB -PRO HOURLY RATE ESTIMATED MAN-HOURS AMOUNT PROJECT MANAGER $ 100.00 ARCHITECTURAL $ 85.00 24 2,040.00 $ 60.00 STRUCTURAL ' $ 85.00 $ 60.00 CIVIL $ 85.00 10 850.00 $ 60.00 MECHANICAL $ 85.00 5 425.00 $ 60.00 ELECTRICAL $ 85.00 5 425.00 SUB TOTALS TOTAL FIELD INVESTIGATIONS 44 3,740.00 - ITEM A 3,740.00 -ITEM B - ENGINEERING AND DESIGN NO. OF DRAWINGS ARCH STRUCT CIVIL MECH ELECT DESCRIPTION PROFESSIONAL HOURLY RATE ESTIMATED MAN-HOURS AMOUNT CAD OPER. HOURLY RATE ESTIMATED MAN-HOURS AMOUNT PROJECT MANAGER $ 100.00 ARCHITECTURAL $ 85.00 80 6,800.00 $ 60.00 40 2,400.00 STRUCTURAL $ 85.00 30 2,550.00 $ 60.00 20 1,200.00 CIVIL $ 85.00 40 3,400.00 $ 60.00 10 600.00 MECHANICAL $ 85.00 40 3,400.00 $ 60.00 20 1,200.00 ELECTRICAL $ - 85.00 40 3,400.00 $ 60.00 , 10 600.00 DESIGNER $ 85.00 ' SPECS WRITER/COST ESTIMATOR $ 85.00 20 1,700.00 PLAN CHECK/PERMIT $ 85.00 SUBTOTALS TOTAL ENGINEERING 250 21,250.00 100 6,000.00 AND DESIGN - ITEM B 27,250.00 I I tM U - (:UN, I Kut; 1 ION 1UI'YUK I btKVIUtb DESCRIPTION PROFESSIONAL HOURLY RATE ESTIMATED ' MAN-HOURS AMOUNT SUB -PRO HOURLY RATE ESTIMATED MAN-HOURS AMOUNT PRE-BID JOB WALK $ 85.00 PRECONSTRUCTION MEETING , $ 85.00 4 340.00 $ 60.00 CHECK SHOP DRAWINGS $ 85.00 10 850.00 $ 60.00 RFI/FIELD MEETINGS $ 85.00 16 1,360.00 $ 60.00 PUNCH LIST $ 85.00 $ 60.00 AS -BUILT $ 85.00 $ 60.00 $ 85.00 SUB TOTALS TOTAL CONSTRUCTION 30 2,550.00 SUPPORT SERVICES - ITEM C I 2,550.00 ITEM D - REPRODUCTION COSTS & REIMBURSABLES 1 NUMBER OF SHEETS TOTAL SHEETS UNIT COST AMOUNT DESCRIPTION 35% 90% 100% BLUE LINE PRINTS - 1/2 SIZE 200.00 BLUE LINE PRINTS - FULL SIZE SHALKO VELLUM SPECIFICATION (/PAGE) Soils Report 5500 SUB TOTALS 5,700.00 TOTAL REPRODUCTION COSTS & REIMBURSABLES • ITEM D TOTAL A/E FEE (A+B+C+D) 5,700.00 39,240.00 J.C. CHANG & ASSOCIATES, INC. ENGINEERS * ARCHITECTS * PLANNERS 357 VAN NESS WAY, SUITE 178 TORRANCE, CA 90501 TEL: (310) 212-7644 • FAX: (310) 212-5272 Email: jcca@earthlink.net Website: www.jcchang.com BILLING RATES AND REIMBURSABLE COSTS - 5/5/05 DESCRIPTION OF SERVICES Principal Project Manager Architect Engineer CAD Operator (See Note 1) Blue Line Reproduction (In House) Reports/Specifications CAD Plot Computer Discs (Qty. 10) Other Services (See Note 2) Plan Check or Permit Fees Reproduction Services (Contract) NOTES UNIT UNIT PRICE MH $ 100.00 MH $ 95.00 MH $ 85.00 MET $ 85.00 MH $ 60.00 Sheet $ 1.50 Set $ 30.00 Set $ 25.00 Box $ 20.00 Cost + 10% Cost + 10% Cost + 10% 1. CAD Operator billing rates include the cost of the computer time. 2. This applies only to subcontracted or other type of work requested by client that is outside the scope of our normal services for A/E projects (e.g. equipment rental), or on services that require no A/E input. W: ProposaIABILLING RATES.doc EXHIBIT C PSA No. 05.008 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, made and entered into this 8th day of November; 2005 at Hermosa Beach, County of Los Angeles, State of California, by and between the CITY OF HERMOSA BEACH, through its duly elected, qualified and acting MAYOR, hereinafter called the CITY, and J.C. CHANG & ASSOCIATES, INC., hereinafter called the CONSULTANT. WITNESSETH: That the CONSULTANT for and in consideration of the covenants, conditions, agreements, and stipulations of the CITY herein expressed, does hereby agree to furnish to the CITY professional services and materials, as follows: ARTICLE I - Scope of Work CONSULTANT shall perform all work necessary to complete in a manner satisfactory to CITY the services set forth in the plans and specifications or the scope of work attached as Exhibit A and B. ARTICLE II - Costs The CITY agrees to pay CONSULTANT for all the work or any part of the work performed under this Agreement at the rates and in the manner established in the attached Fee Schedule, Exhibit C. Total expenditure made under this contract shall not exceed the sum of $ 65,560. This fee includes all expenses, consisting of all incidental blueprinting, photography, travel, and miscellaneous costs, estimated to be accrued during the life ofthe contract. It also includes any escalation or inflation factors anticipated. No increase in fees will be allowed during the life of the contract. Any increase in contract amount or scope shall be by express written amendment approved by the CITY and CONSULTANT. The CONSULTANT will be reimbursed for costs incurred in the performance hereof as are allowable under the provisions of Part 1-14 of the Federal Procurement Regulations. ARTICLE III - Method of Payment CONSULTANT shall be reimbursed monthly in arrears based upon the hourly services provided. CONSULTANT shall submit invoices in triplicate and addressed to the CITY, do the Finance Department, 1315 Valley Drive, Hermosa Beach, CA 90254- 3884. ARTICLE IV - Subcontracting • CONSULTANT shall not be permitted to subcontract any portion of this contract without the express written consent of the CITY. ARTICLE V - Completion Date CONSULTANT shall commence work under this agreement upon execution of this agreement and shall complete the work according to the schedule submitted as part of Exhibit "A", however, the CITY's Director of Public Works may extend the completion date as required by the scope of this contract. Any contract time extension shall require the express written consent of the Director of Public Works. ARTICLE VI - Accounting Records CONSULTANT must maintain accounting records and other evidence pertaining to costs incurred which records and documents shall be kept available at the CONSULTANT's California office during the contract period and thereafter for three years from the date of final payment of Federal funds hereunder. ARTICLE VII - Ownership of Data All data, maps, photographs, and other material collected or prepared under the contract shall become the property of the CITY. ARTICLE VIII - Termination This contract may be terminated at any time for breach and the CITY may terminate unilaterally and without cause upon seven (7) days written notice to the CONSULTANT. All work satisfactorily performed pursuant to the contract and prior to the date of termination may be claimed for reimbursement. ARTICLE IX - Assignability CONSULTANT shall not assign or transfer interest in this contract without the prior written consent of the CITY. ARTICLE X - Amendment It is mutually understood and agreed that no alteration or variation of the terms of this contract, or any subcontract requiring the approval of the CITY, shall be valid unless made in writing, signed by the parties hereto, and approved by all necessary parties. 2 ARTICLE XI - Non -Solicitation Clause The CONSULTANT warrants that he or she has not employed or retained any company or persons, other than a bona fide employee working solely for ,the CONSULTANT, any fee, commission, percentage, brokerage fee, gifts, or anyother consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, , the CITY shall have the right to annul this contract without liability, or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. ARTICLE XII - Equal Opportunity Assurance During the performance of this contract, the CONSULTANT agrees as follows: A: The CONSULTANT will not discriminate against any employee or applicant for employment because of race, sex, creed, color or national origin. The CONSULTANT will'take affirmative action to ensure that applicants are employed, and that employees are treated .during employment without regard to their race, sex, creed, color or national origin. Such action shall include, but not be limited .to the following: employment, upgrading, demotion or transfer; recruitment, or recruitment advertising; layoffs or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The CONSULTANT agrees to post in conspicuous • places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. B. The CONSULTANT will, in all solicitations or advertisements for employees placed by or on behalf of the CONSULTANT, state that all qualified applicants will receive consideration for employment without regard to race, sex, creed, color or national'origin. C. The CONSULTANT will permit access to their books, records and accounts by the applicant agency, the State, the Federal Highway Administration and/or the National Highway Traffic Safety Administration for purposes of investigation to ascertain compliance with this nondiscrimination clause. D. In the event of the CONSULTANT's noncompliance with the nondiscrimination clauses of this contract, this contract maybe canceled, terminated or suspended in whole or in part. ARTICLE XIII - Clean Air Act During the performance of this Contract, the CONSULTANT agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act of 1970 (42 U.S.C. 1857 et seq.) and the Federal Water Pollution Control Act (33 111 U.S.C. 1251 et seq.) as amended. 3 ARTICLE XIV - Indemnity CONSULTANT agrees to indemnify the CITY, its officers, employees and agents against, and will hold and save each of them harmless from, any and all actions, claims, damages to persons or . property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of the negligent acts or intentional tortious acts, errors or omissions of CONSULTANT, its agents, employees, subcontractors, or invitees, provided for herein. CONSULTANT will defend any action or actions filed in connection with any of said claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees incurred in connection herewith. CONSULTANT will promptly pay any judgment rendered against CITY, its officers, agents or employees for any such claims, damages, penalties, obligations or liabilities. In the event CITY, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against CONSULTANT for such damages or other claims arising out of or in connection with the sole negligence of CONSULTANT hereunder, CONSULTANT agrees to pay CITY, its officers, agents, or employees, any and all costs and expenses incurred by CITY, its officers, agents or employees in such action or proceeding, including but not limited to reasonable attorney's fees. ARTICLE XV - Insurance A. Without limiting CONSULTANT'S obligations arising under ARTICLE XIV - Indemnity , CONSULTANT shall not begin work under this Agreement until it obtains policies of insurance required under this section. The insurance shall cover CONSULTANT, its agents, representatives and employees in connection with the performance of work under this Agreement, and shall be maintained throughout the term of this Agreement. Insurance coverage shall be as follows: i. Automobile Liability Insurance with minimum coverages of $500,000 for property damage, $500,000 for injury to one person/single occurrence, and $500,000 for injury to more than one person/single occurrence. ii. Public Liability and Property Damage Insurance, insuring CITY its elected and appointed officers, agents, and employees from claims for damages for personal injury, including death, as well as from claims for property damage which may arise from CONSULTANT'S actions under this Agreement, whether or not done by CONSULTANT or anyone directly or indirectly employed by CONSULTANT. Such insurance shall have a combined single limit of not less than $1,000,000. iii. Worker's Compensation Insurance for all CONSULTANT'S employees to the extent required by the State of California. B. Deductibility Limits for policies referred to in subparagraphs A (i) (ii) and (iii) shall not exceed $5,000 per occurrence. 4 C. Additional Insured. City, its elected and appointed officers, agents, and employees shall be named as additional insureds on policies referred to in subparagraphs A (i) and (ii). D. Primary Insurance. The insurance required in paragraphs A (i) (ii) and (iv) shall be primary and not excess coverage. E. Evidence of Insurance. Consultant shall furnish. CITY, prior to the execution of this Agreement, satisfactory evidence of the insurance required, issued by an insurer authorized to do business in California, and an endorsement to each such policy of insurance evidencing that each carrier is required to give CITY at least 30 days prior written notice of the cancellation of any policy during the effective period of the Agreement. All required insurance policies are subject to approval of the City Attorney. Failure on the part of CONSULTANT to procure or maintain said insurance in full force and effect shall constitute a material breach of this Agreement or procure or renew such insurance, and pay any premiums therefor at CONSULTANT'S expense. ARTICLE XVI - Enforcement of Agreement In the event that legal action is commenced to enforce or declare the rights created under this Agreement, the prevailing party shall be entitled to an award of costs and reasonable attorney's fees in the amount to be determined by the court. ARTICLE XVII - Conflicts of Interest No member of the governing body of the CITY and no other officer, employee, or agent of the CITY who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Agreement; and the CONSULTANT further covenants that in the performance of this Agreement, no person having any such interest shall, be employed. ARTICLE XVIII - Independent CONSULTANT The CONSULTANT is and shall at all times remain as to the CITY a wholly independent consultant. Neither the CITY nor any of its agents shall have control over the conduct of the CONSULTANT or any of the CONSULTANT's employees, except as herein set forth. The CONSULTANT shall not at any time or in any manner represent that it or any of its agents or employees are in any manner agents or employees of the CITY. ARTICLE XIX - Entire Agreement of the Parties This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the employment of CONSULTANT by CITY and contains all the covenants and agreements between the parties with respect such employment in any manner whatsoever. Each party to this Agreement 5 acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement or amendment hereto shall be effective unless executed in writing and signed by both CITY and CONSULTANT. ARTICLE XX - Governing Law This Agreement shall be governed by and construed in accordance with the laws of the State of California, and all applicable federal statutes and regulations as amended. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF HERMOSA BEACH CONSULTANT MAYOR: Mayor, City of Hermosa Beach ATTEST: Elaine Doerfling, City Clerk APPROVED AS TO FORM: City Attorney F:\B951PWFILES\PSA\PSA for Design & Engineering of the PW Yard-10-11-05.DOC 6 • • Honorable Mayor and Members of The Hermosa Beach City Council it (Y ---as- October 31, 2005 Regular Meeting of November 08, 2005 PROJECT NO. CIP 03-418 SEWER IMPROVEMENTS UPGRADE OF SEWAGE LIFT STATIONS REQUEST TO DISPENSE WITH BIDDING Recommendation: It is recommended that the City Council: 1. Authorize purchase of a "Gorman -Rupp, Above -ground Submersible Valve Package (ASVP)" sewage lift station from California Environmental Controls, Inc. of Whittier, California, in the amount not to exceed $60,500.00; 2. Authorize the Public Works Director to execute and the City Clerk to attest the purchase contract subject to approval by the City Attorney; and 3. Authorize the Directorof Public Works to make minor changes as necessary within the contingency of $6,000. Background: This new pre-packaged sewer lift station is to replace the existing system at The Strand and 35th Street. Staff was authorized to sole source the Gorman -Rupp lift station through California Environmental Controls, Inc (CEC) at the July 26, 2005 City Council meeting and therefore has been working with CEC to develop an appropriate system. There : is an approximate 4 -month lead-time required for delivery of the system. Prior to assembly and delivery of the system, Gorman -Rupp will prepare and submit plans and specifications for review by Public Works. Staff anticipates advertising and awarding the construction contract during this period. The construction contract will consist of the installation of the Lift Station and at The Strand, abandonment of the Ingleside Drive lift station, and the sewer tie-in connections to City of Manhattan Beach's system on Ingleside Drive. Analysis: 4I) Options selected by staff include features that will facilitate emergency sewage bypassing, upgrades to panel enclosures, redundant high water alarm float, safeguard for the pressure 2h • gauge, pump discharge failure protection, and automated phone dialer using cellular based communications. The automated phone dialer, which includes a battery backup, is designed to continuously monitor preset alarm points and notify City personnel of any alarm condition. The cellular based dialer will require wireless phone service, which can be obtained as an "extra line" through our current Public Works' wireless plans. Staff recommends sole -sourcing the Gorman -Rupp pumps due to their expertise and. reliability inthe areas of wastewater conveyance. Gorman -Rupp provides a five-year warranty on the pumps and packaged systems, and a twenty-year warranty on the pump enclosures. Additionally, Staff recommends that the City procure the lift station in order to save on Contractor mark-up fees and to also shorten delivery lead-time. Fiscal Impact: The purchase contract amount of $60,500 plus contingency of $6,000 brings the total to $66,500. There are sufficient funds in the project account. No additional appropriation is necessary at this time. • Attachment 1: Copy of Gorman -Rupp purchase contract Respectfully submitted, Frank Senteno, P.E. Associate Engineer Noted for Fiscal Impact: Viki Copeland Finance Director Concur: Richard D/" organ, P.E. Director of Public Works/City Engineer Concur: Steph City rrell anager F:\895\PWFILES\CCITEMS103-418 SOLE SOURCE GORMAN RUPP PUMPS 11-08-05.doc 2 GEMANUFACTURERS OF PUMPS GURNAN•RUPP AND LIMPS PACKAGE PUMPING SYSTEMS The Gorman -Rupp Company P.O. Box 1217 305 Bowman St. Mansfield, Ohio 44902 Phone: 419-755-1011 PROPOSAL I CONTRACT Purchaser: City of Hermosa Beach Civic Center 1315 Valley Drive Hermosa Beach, CA 90254 ATTN: Frank Senteno Phone No: 310-318-0238 NOTE: Page 1 of 6 DATE: October 28, 2005 QUOTE NO.; 0412324 B Re) For: The Strand Sewage Lift Station Our Contract includes only the provisions set forth below and the terms & conditions on the reverse page hereof, including without limitation the reservation of security interest and warranty and liability limitations and price escalation clause. One (1) .,Gorman -Rupp Above -ground SubmersibleValve Package (ASVP) sewage lift station, including duplex pumps, valve package, liquid level / motor controls, and accessories, assembled,.tested and mounted on a fiberglass encapsulated, reinforced concrete base with light weight aluminum dual access doors. Valves and controls are housed in a fiberglass enclosure with fiberglass access doors. • One (1) Lot, optional equipment per attached Scope of Supply SUBTOTAL 'B' (Items 7 through 12 $9,860.00 TOTAL PRICE $55,745.00 NOTES: 1. Please refer to the attached Scope of Supply for a detailed description of the equipment and service included in this proposal/contract. Warranty information is also included. 2. The above price includes factory testing, and freight to job site. 3. This proposal does NOT include tax, installation, or any item not specifically mentioned. SUB TOTAL 'A' $45,885.00 TERMS: NET 30 DAYS ON APPROVED CREDIT F.O.B. MANSFIELD, OH FULL FREIGHT ALLOWED TO JOB SITE ESTIMATED SUBMITTAL TIME : 4-6 WEEKS ESTIMATED PRODUCTION TIME: 8-10 WEEKS AFTER RELEASE TO PROD. Accepted this day of 2005 SUBMITTED this 27th day of October, 2005 City of Hermosa Beach By: California Environmental Controls, Inc. Name of Purchaser G rman-Ru "e• esentative By � T $ , Authorized Signature Printed Name & Title Authorized ignature Patrick F. Kennedy Printed Name & Title If this proposal is accepted please sign and send to: Gorman -Rupp Co. c/o California Environmental Controls, Inc. Post Office Box 469 Whittier, CA 90608-0469 562-945-3425 LS -00257 Rev2/02 PLEASE REFER TO TERMS AND CONDITIONS ON PAGE 2 The Gorman -Rupp Company TERMS AND CONDITIONS PROPOSAL DRAWING and bulletin illustrations are submitted to show general arrangement and approximate dimensions. The Company reserves the right to make such changes in details of design, construction or arrangement of equipment as in its judgement constitute as improvement. Engineering, dimensional and instruction data shall be furnished to the purchaser promptly after acceptance of the proposal for approval. Changes in layout of design requested by purchaser after acceptance of proposal will be made at purchaser's expense. The equipment, apparatus and parts fumished are WARRANTED against defects in materials and workmanship for a period of one (1) year, excepting only those items normally consumed in service, such as light bulbs, oil, grease, packing, gaskets, o -rings, etc. NO OTHER WARRANTY, EXPRESS OR IMPLIED, INCLUDING ANY WARRANTY OR MERCHANTABILITY OR FITNESS, SHALL EXIST AS TO ANY EQUIPMENT OR GOODS COVERED HEREBY, ALL SUCH WARRANTIES BEING EXPRESSLY WAIVED BY THE PURCHASER. The Company will, at its option, repair or replace any equipment or part which proves defective under its warranty provided that the purchaser notifies the Company in writing of such defect within the applicable warranty period and provided further that after start-up service has been performed, the labor to replace accessory items, such as sump pumps, dehumidifiers, relays or altemators, etc., shall be the responsibility of the owner's maintenance personnel. The foregoing states the purchaser's sole remedy for any breach of warranty by the Company. PRICE ESCALATION CLAUSE: , Quoted prices are firm for sixty (60) days subject to an escalation not to exceed 5% for the following sixty (60) days and 1- 1/2% per month thereafter. Orders accepted by The Gorman -Rupp Company will be held firm if the orders are approved and released for production within sixty (60) days provided shipment is accepted by the customer immediately following completion of production. Orders accepted by The Gorman -Rupp Company where production release or shipment is delayed by the customer beyond sixty. (60) days following acceptance of order by The Gorman -Rupp Company, , prices will be subject to an escalation not to exceed 1-1/2% per month until again released. Price escalation will not exceed Federal guidelines. THE AMOUNT OF ANY APPLICABLE TAX or other Govemment charge upon the production, sales, shipment and/or use of the equipment covered by this quotation shall be added to the price and shall be paid by the purchaser. ALL ORDERS SHALL BE MADE OUT the The Gorman -Rupp Company, 305 Bowman Street, Mansfield, Ohio, and shall be subject to acceptance by the Company. ORDER MAY BE CANCELED ONLY with the Company's written consent and ON TERMS that will indemnify the Company against loss. Performance of any contract by the Company shall be contingent upon credit approval, strikes, fires, accidents, war reduced supply of fuel or raw materials, or other restraints affecting shipments or curtailments in manufacturing or due to delays unavoidable or beyond the control of the Company. THE COMPANY SHALL NOT, in any event, be liable for indirect, special, consequential or liquidated damages or penalties, whether based upon contract, warranty, -tort or negligence. When purchaser asks that equipment be warehoused or held for a stated or indefinite period after the equipment is ready for shipment, it is expressly understood and agreed that billing will be accepted as of the date when the equipment is ready for shipment and that STORAGE CHARGES (NOT TO EXCEED 1-1/2% PER MONTH) will apply thirty (30) days from that date. • Unless otherwise specified, DELIVERIES QUOTED are figured from the date of release to production. Statements as to expected shipment dates from the factory represent the Company's best judgement. Purchaser hereby waives all claim to damage caused by delay in shipment or delivery., Unless otherwise specified, TERMS are Net 30 days from date of invoice, F.O.B., Mansfield, Ohio, with freight allowed to the job site or first destination, whichever is applicable. All terms of credit are subject to the Company's approval and are independent of and not contingent upon the time and manner in which the purchaser may receive payment from others. Purchaser shall be notified of any changes in credit terms prior to acceptance of order. ANY INDEBTEDNESS OWING TO THE COMPANY for a period longer than thirty (30) days shall BEAR INTEREST until paid at the current prime rate. If the Company finds it necessary to place any indebtedness hereunder in the hands of an attomey for collection, purchaser shall pay all expenses and costs of collection, including reasonable attorney's fees. THE PROVISIONS on the face hereof and these Terms and Conditions constitute the entire agreement among the parities and supersede the provisions of any purchase order, other communication between the parties or any statement or representation not included herein. This Agreement may not be modified or amended except in a writing signed by the parties intended to be bound thereby. This Agreement shall be governed by the laws of the State of Ohio. COLS -00257 (06/01) 2 of 2 THE GORMAN-RUPP CO. City of Hermosa Beach File No.: 0412324 B Rev 2 SCOPE OF SUPPLY FOR THE STRAND LIFT STATION Page3of6 Date: October 28, 2005' One (1) Gorman -Rupp Above -ground Submersible Pump Valve Package (ASVP) sewage lift station including: ITEM QTY DESCRIPTION 1 2 Gorman -Rupp Model JSV3D60-E4 submersible pumps, each including: o 4 HP, 3pH, 460 VAC 1750 RPM motor o 3" solids capacity o 150 gpm @ 32 Ft. TDH o 26 Ft. power/control cable (std) o 30 Ft. lifting cable o , Stainless steel shaft o Slide rail guide shoe with neoprene seal o 90° baseplate elbow with siiderail mounts o Slide rail installation kit (top of wet well) NOTE: Refer to Gorman -Rupp specification data sheet. Section 138 Page 80 for pump/motor specification, and hydraulic curves. 2 1 Pump station control panel, including: o Marine grade stainless steel enclosure (NEMA 3R) o Thermal magnetic branch circuit breakers o Main entrance terminal blocks o Full voltage NEMA rated starters with overload protection on all phases (Class 10) o Panel corrosion inhibitor o Transient voltage surge suppressor o Power transformer, 3 KVA o Alarm silence switch o H -O -A switch o Motor overload resetters o GFI receptacle o Pump motor moisture/thermal shutdown indicator o Two (2) air pumps with selector switch o Air pump flow indicator o Air bell, one (1) shipped loose o Panel heater THE GORMAN-RUPP CO. City of Hermosa Beach File No.: 0412324 B Rev 2 ITEM QTY DESCRIPTION continued Page 4 of 6 Date: October 28, 2005 o EPS 2000 microprocessor -based liquid level control including: Water level simulator Pump start delay 4-20 mAdc level signal Internal transducer (0-15 psi standard) High/ low water alarm circuit Lead pump/lag pump alternator 3 1 Lot, station piping including: o Two (2) individual swing check valves o Plug valves o Customer connection piping, extended 6" below station slab o Discharge pressure gauge o Air release / bypass 1. 1 Fiberglass station enclosure, including: o Two (2) sets hinged fiberglass access doors o Thermostatically controlled vent fan o Integral static wet well vent o Fiberglass encapsulated reinforced concrete base with duplex light weight wet well access hatch o Portable hoist and socket 5 1 Lot, Freight to job site 6 1 Lot, Equipment layout, start up instructions, and operator training OPTIONS 7 1 Suction / discharge bypass piping $2,065.00 8 1 Station insulation $1,050.00 9 1 Redundant high water alarm float $695.00 10 1 Stainless Steel diaphragm pressure gauge protection $985.00 THE GORMAN-RUPP CO. City of Hermosa Beach File No.: 0412324 B Rev 2 Page 5 of 6 Date: October 28, 2005 ITEM QTY DESCRIPTION continued 11 1 RACO verbatim auto -dialer (8 channel) $3,050.00 12 1 Discharge failure protection $2,015.00 (A microswitch is mounted on each check valve. If the duty pump fails to operate within a pre-set time, the standby pump is activated and a dry contact alarm signal is sent to the EPS controller.) SUB TOTAL (ITEMS 7 — 12) $9,860.00 LOT NET TOTAL $55,745.00 NOTE: Gorman -Rupp does not provide sacrificial anodes. Contractor can add anode after station is installed. NOTES: 1. This quotation includes only equipment specifically mentioned herein and does not include, or infer inclusion of, any additional equipment, piping valves, wiring, installation or services etc., regardless of its relation to the quoted equipment. 2. Some of the remaining items that are not included in our scope of supply are listed as follows: a) Any excavating, backfilling, seeding,. grading, dewatering or gravel base b) Electric service, main disconnect switch or hook up of same c) influent or effluent / discharge piping d) Wet Well e) Taxes, fees, permits or licenses f) Stainless steel guide rails, 1 1/z" . g) Bolts 3. Please note that although the contract states that there is a one - year warranty, the ASVP station carries a five (5) year warranty on equipment and a twenty (20) year warranty on the fiberglass enclosure. (See attached warranty.) THE GORMAN-RUPP CO. City of Hermosa Beach File No.: 0412324 B Rev 2 NOTES continued Page 6 of 6 Date: October 28, 2005 4. If you wish to purchase this equipment, please sign this proposal / contract form and return it to: California Environmental Controls, Inc. P.O.. Box 469 Whittier, CA 90608-0469 ATTN: Patrick F. Kennedy • • schematics, block diagrams, and simplified schematics shall nc be provided in lieu of an overall system diagram. f. Mechanical layout drawing of the pump station and components prepared in accordance with good commercial practice, shal provide installation dimensions and location of all pumps valves and piping. 3. Operation and maintenance instructions which rely on vendor cut sheetsand literature which include general configurations, o require operating personnel to selectively read portions of th manual shall not be acceptable. Operation and maintenanc instructions must be specific to equipment supplied in accordanc with these specifications. 1.6. QUALITY ASSURANCE A. The pumps and pump station manufacturer must be certified to IS( 9001 by an accredited certification agency. B. Upon request from the engineer (or owner), the pump static)] manufacturer shall prove financial stability and ability to product the station within the specified delivery schedules. Evidence of facilities, equipment and expertise shall demonstrate the manufacturer's commitment to long term customer service and product support. C. All pump openings and passages shall be of adequate size to pass 3.15" diameter spheres (minimum) and any trash or stringy material which can pass through an average house collection system. D. The manufacturer's technical representative shall inspect the completed installation, correct or supervise the correction of any defect or malfunction, and instruct operating personnel in the proper operation and maintenance of the equipment as described in Part 3 of this section. • A. The pump station manufacturer shall warrant all equipment to be of quality construction, free of defects in material and workmanship. A written warranty shall include specific details described below. 1. .�, . P I�� ?���� r..lk �sy: f ' '�r�It�s°:�'.91:4 ti't3 aC �c� N I hK c ��<r�e a ` � }cSrs cry e¢ �a ... aF,�`A.�ck KaiSrx,.r,':.(rtes`-�'c-er3..�'2�.-'„�,^y.�.:, r. ��.�::�[:�.:•`.:. 'i�Zk �ays.,� • c a y y.rn'S �r fi. Q Tl lY..> T,'`c'�k gla]...:.. :..ems ti ,�" H.� ice, : r.'�,L,..... �,, 2 4,:-A4yrr „.y ,QCs` .e .e'....:< "=a E"`F` yWA Above Ground Valve Package Specifications PS -03730 4 warranty are predicated on factory approved installation and start-up of equipment in permanent municipal waste water installation. This warranty covers failures due to defects in material and workmanship. The warranty does not cover normal wear and tear on equipment. The pump station manufacturer will pay a percentage of the list price for replacement parts in labor as follows provided the pump with cable attached is returned pre -paid in accordance with the instructions: Pump Warranty Obligation Months after Shipment 0-18 19-38 40-60 Hours of Operation 0-2,999 3,000-6,499 6,500-10,000 G -R Share of the Costs 100$ 50$ 25% 3. All remaining equipment apparatus and parts furnished shall be warranted for a period of five (5) years, excepting those items that are normally consumed in service such as light bulbs, oil, grease, packing, gaskets, o -rings, etc. The pump station manufacturer shall be solely responsible for the warranty of the station and all components. B. Components failing to perform as specified by the engineer (or owner), or as represented by the manufacturer, or as proven defective in service duringthe warranty period, shall be replaced, repaired, or satisfactorily modified by the manufacturer without cost of parts or labor to the owner. C. It is not intended that the station manufacturer assume liability for consequential damages or contingent liabilities arising from failure of any vendor supplied product or part which fails to properly operate, however caused. Consequential damages resulting from defects in design, or delays in delivery are also beyond the manufacturer's scope of liability. D. The warranty shall become effective upon the acceptance by the purchaser or the purchaser's authorized agent, or sixty (60) days after installation, or ninety (90) days after shipment, whichever occurs first. E. In order to unify responsibility for proper operation of the complete pumping station, it is the intent of these Specifications that all system components be furnished by a single supplier (unitary source). The pumping station must be of standard catalog design, totally warranted by the manufacturer. Under no circumstances will a system consisting of parts compiled and assembled by a manufacture's representative or distributor be accepted. PART 2 - PRODUCTS Above Ground Valve Package Specifications PS -03730 5 Specification Data CED Solids Handling Vortex Submersible Pump GRElectric Motor Driven Model JSV3D60—E4 PUMPS h`""°` Size 3" Sec. 138 PAGE 80 JUNE 1998 APPROVED X.PROOF UOTORS FOR CLASS 1, DIK 1, GROUPS CAD LOCATIONS (See Note for Ordering FM) PUMP SPECIFICATIONS Casing: Gray Iron No. 30. Impeller: Winglet Vane Vortex, Ductile Iron No. 80-55-06 Handles 3.15" (80 mm) Diameter Spherical Solids.' Seal Housing: Gray Iron No. 30. Lower Bearing Bracket: Gray Iron No. 30. Motor Housing: Gray Iron No. 30. Motor Shaft: Stainless Steel No. 329. Bearings: Ball Type, Permanently Lubricated. O -Rings: Nitrile Rubber. Hardware -External Wetted: Stainless Steel No. 304. External Surface Protection: Black Epoxy Paint Standard Equipment: Slide Rail Guide Shoe w/Neoprene Seal, Hoisting Bail. Optional Equipment: 90° Baseplate Elbow, Pump Control Panel, Slide Rail Installation Kit. MOTOR/CABLE SPECIFICATIONS Motor: 4 H.R, 60 Hertz, 1750 R.P.M., Three Phase, *230, 460 or 575 Volts, 12.4/6.2/5.0 Full Load Amps, NEMA Code E,1.10 Service Factor, Air Filled Enclosure, Squirrel Cage; Induction Start, G -R Frame No. 1, Class F Insulation Rated 311°F (155°C), 104°F (40°C) Ambient Plus, 239°F (115°C) Temperature Rise. Max Submergence Depth 65 Feet (20 Meters). Std. Features: Moisture Sensor Switch,Thermal Protection Switches, Across -the -Line Motor Wiring Connection. tPower/Control Cable: Neoprene Jacket, Single Cable, 16 AWG., 7 Wire Conductors (2 Conductors Used for Moisture and Thermal Protection). ** 26 Feet (8 Meters) Provided Standard. Maximum Temperature of Liquid Pumped: 104°F (40°C) * Specify Voltage Required at Time ofOrder. (Dual Voltage for 230/460 Three Phase Motors). ** For Different Lengths, Specify at Time of Order. tSee Accessories Section for CSA -Approved Cable Specifications. Specify CSA When Ordering. Note: When Ordering FM Approved Model, Specify 1C Instead of "E" Following Hyphen in Model Number. SEAL SPECIFICATIONS Mechanical Double. Seal, Self -Aligning, Double Floating, Oil -lubricated. Lower. Faces are Silicon Carbide, Upper Faces Are Carbon and Silicon Carbide, Fluorocarbon Elastomers (DuPont Viton® or Equivalent). The punpand guide shoe adaptor are designed for elide rail Installation using an optional baseplate elbows All kerns are awllabla'from Gorman• Rupp as separate parts. or as a complete Ikt datlon'pgdrag°. GUIDE SHOE NEOPRENE SEAL • Use only X-prool modal for application In Class I, Division I, Groups C and D X -proof environments, or where trace amounts of volatile, flammable liquids may be present MOTOR CABLE UFTING BAIL CABLE CLAMP BALI. BEARING MOTOR HOUSING MOTOR MOTOR SHAFT BALL BEARING SEAL ASSEMBLY LOWER BEARING BRACIOT SEAL HOUSING IMPELLER VOLUTE CASING GM THE GORMAN-RUPP COMPANY • MANSFIELD, OHIO GORMAN-RUPP OF CANADA UMETED a St THOMAS. ONTARIO, CANADA PUMPS Specifications subject to Change wkhsut Notice Printed in USA © Copyright by the Gorman -Rupp Company 1996 J Series® PUMPS Gorman-Rupp's unique, J Series® Packaged Submersible Pumping System places controls and valves above ground in an attractive, corrosion-, mildew- and vandal -resistant fiberglass enclosure. This design permits safe and easy access to controls or valves for maintenance or service. No need for service personnel to enter a hazardous valve pit. Compact, economical design reduces site space requirements by eliminating the need for a separate valve pit. Gorman -Rupp Packaged Submersible Pumping Systems are available with J Series® slide rail -mounted submersible pumps, 3" to 6" pump sizes, capacities to 2300 GPM and heads to 205 feet. Larger sizes are available utilizing other enclosures. Single Source System Responsibility An efficient and reliable pumping system is dependent on the precise matching of the pumps, motors and controls. Gorman -Rupp designs, engineers and manufactures the entire pumping system to ensure that the system meets your requirements and performs reliably year after year. When you buy from Gorman -Rupp, you never really just buy a pump: If there is a problem with the system you only have to make one call. From pumps and controls to the lights and ventilation blowers in our enclosures, we have an experienced staff of engineers dedicated to their design and construction. Their extensive knowledge of electronics, mechanics and hydraulics is at your disposal. And, our 5 -year limited station warranty covers the entire packaged system. The J Series® Submersible Pump has a prorated 5 -year warranty. UL listing available on complete station (excluding enclosure). Optional discharge and;;; suction line bypass pum connection available. —Discharge bypass connection allows for emergency portable bypass pump access to the pump station force main after isolation of the pumps. — Suction bypass connection incorpor opening to allow emergency portably; bypass pump acce:'' pump station wet we he Gorman -Rupp Company • P.O. Box 1217 • Mansfield, Ohio 44901-1217 • 419-755-1011 • Fax 419-755-1208 • www.gormanrupp.com orm No. AV -05005-15 10103 November 3, 2005 Honorable Mayor and Members of Regular meeting of The Hermosa Beach City Council November 8, 2005 ACCEPTANCE OF THE ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM AWARD PACKAGE AS DETAILED BY THE OFFICE OF STATE AND LOCAL GOVERNMENT COORDINATION AND PREPAREDNESS RECOMMENDATION Staff recommends that Council: 1. Accept the Federal Grant Award of $162,441. 2. Appropriate $162,441 in the grant fund with corresponding estimated revenue in the same amount. 3. Appropriate $8,549 from Prospective Expenditures as the City's share and commitment to participate in the Program. BACKGROUND The Assistance to Firefighters (AFG) Grant Program awards grants directly to fire departments of a State to enhance and protect the health and safety of the public and firefighting personnel, with respect to related hazards. Grants are awarded on a competitive basis to -applicants that adopt program priorities, demonstrate financial need, and demonstrate the benefit to be derived from their projects. The AFG Program is conducted by the Department's Office for State and Local Government Coordination & Preparedness (SLGCP) in cooperation with the Department's United States Fire Administration. SLGCP is the principal Federal agency responsible for the preparedness of the United States for acts of terrorism, including coordinating preparedness efforts at the Federal level, and working with all State, local, tribal, parish, and private sector emergency response providers on all -matters pertaining to combating terrorism, including training, exercises, and equipment support. To support this mission, SLGCP administers a number of programs that provide a wide array of support to our nation's emergency preparedness and response community. 2i r. • The fire department participated in the 2005 FEMA competitive grant process with an application requesting funding to upgrade our existing communications hardware. The grant request allows for the purchase of mobile and hand-held portable radios, mobile data computers, and self-contained breathing apparatus maskradio technology. This equipment will provide for a communications system that will allow participation into a complete interoperable communications network with multiple agencies in the greater Los Angeles metropolitan area. FISCAL IMPACT This grant requires a 5% commitment from the recipient. The Federal share is $162,441 of the approved amount and our share of the costs is $8,549. Respectfully submitted, 1'••' Russell Tingley Fire Chief Concur: /41A111 Step 1'- irre City / anager Noted for Fiscal Impact: Viki Copland Finance Director • • rfuici t�cvlcw i1fD A Mr. Jerry Gomez Hermosa Beach Fire Department 540 Pier Avenue Hermosa Beach, California 90254-3836 Re: Grant No.EMW-2005-FG-04964 Dear Mr. Gomez: U.S. Department of Homeland Security Office for Domestic Preparedness Washington, D.C. 20531 rage z01a Congratulations, on behalf of Office of State and Local Government Coordination and Preparedness, in collaboration with the U.S. Fire Administration at the Federal Emergency Management Agency. Your grant application submitted under the FY 2005 Assistance to Firefighters Grant has been approved. The approved project costs amount to $170,990.00. The Federal share is $162,441.00 of the approved amount and your share of the costs is $8,549.00. As part of your award package, you will find Grant Agreement Articles. Please make sure you read and understand the Articles as they outline the terms and conditions of your Grant award. Maintain a copy of these documents for your official file. You establish acceptance of the Grant and Grant Agreement Articles when you request and receive any of the Federal Grant funds awarded to you. The first step in requesting your grant funds is to confirm your correct Direct Deposit Information. Please go on- line to the AFG eGrants system at www.firegrantsupport.com and if you have not done so, complete and submit your SF 1199A, Direct Deposit Sign-up Form. Please forward the original, completed SF 1199A, Direct Deposit Sign-up Form, signed by your organization and the banking institution to the address below: Department of Homeland Security Emergency Preparedness and Response Directorate (FEMA) Grants Management Branch 500 C Street, SW, Room 334 Washington, DC 20472 Attn: Assistance to Firefighters Grant Program After your SF 1199A is reviewed and you receive an email indicating the form is approved, you will be able to request payments online. Remember, you should basically request funds when you have an immediate cash need (i.e. you have a bill in -hand that is due within 30 days). If you have any questions or concerns regarding the process to request your grant funds, please call 1-877-510-6762. Sincerely, Matt A. Mayer Acting Executive Director Office of State and Local Government Coordination and Preparedness littnc•//nnrtal fpm onxr/firs'.nrant/icn/fire admin/aluarrle/enur riaw a:,yawl „a..Lo..o .t..7aCV, 1 API 1 i')nne November 1, 2005 Honorable Mayor and Members of The Hermosa Beach City Council // B Regular Meeting of November 8, 2005 Centennial Celebration Budget Allocation Recommendation It is recommended that the City Council approve $7,000 allocation of Centennial Celebration funds towards website development and sponsorship packets, with the understanding that the Centennial Celebration Committee will continue to seek monetary sponsors. Background The City Council, at its meeting April 26, 2005, designated $50,000 for use in future sunset concert series and entertainment activities associated with the Centennial Celebration. The committee is requesting $5,000 for the development and maintenance of a Centennial website and $2,000 for the creation of sponsorship packets to solicit donations and sponsors. Solicitation for in-kind services and monetary funding is required, as $50,000 will not adequately fund proposed activities for the Centennial year (Attachment A). A Centennial website is a vital component to a successful celebration. It would provide a central information source that is accessible at all times; it will highlight celebratory events, it will showcase the City's history; and, it will serve to memorialize the Centennial year. HERMOSA100.COM has been reserved for the City of Hermosa Beach. Cities that have recently produced Centennial websites include Venice, Vegas, and Newport Beach (Attachment B). The City Council, at its meeting October 25, 2005 requested a budget from the Centennial Committee. The cost for each proposed activity is outlined in Attachment A. Bid sheet and proposals for the creation, maintenance, and hosting for the Centennial website are outlined in Attachment C. Lobo Productions is the committee's vendor choice, because of low cost, appealing design and capability to provide ongoing maintenance. Respectfully submitted, Lisa Lynn Community Resources Director Concur, 40.I gym' Y / S?`'_v.IBu City Manager CENTENNIAL CELEBRATION Program of Activities 2007 The Centennial year will be acknowledged by adding a Centennial theme to the existing roster of special events. The year will begin with a kick-off party at the Community Center and culminate with an event in the fall on the beach and Pier Plaza. ATTACHMENT A DATE EVENT NEW TIE-IN EXISTING EVENT LOCATION ESTIMATED COST POTENTIAL RECOUP January Centennial Kick -Off Party: Fashion Show, Music, "Dance, Cake Balloon Drop Yes N/A Community Center Gym, Playhouse & Courtyard , $36,000 Entertainment, refreshments, decorations, equipment Ticket sales to recoup costs 400 ©$50= $20,000 February Centennial Sand & Strand Race No Yes Beach/ Strand N/A Volunteers Centennial Logo on Participant T-shirts March St. Patrick's Day Parade No Yes Parade Entrants $500-$1,000 Float Decorations Corporate Donation April Centennial Egg Hunt Centennial Book Club No Yes Yes N/A Clark Field Hermosa Beach Library $1,000 Candy, Eggs Participants to purchase book Corporate Donation HB Library Promotions. April • May Centennial Dog Parade No Yes Green Belt N/A Volunteers Prize Donations May Centennial Car Show No Yes Pier Plaza N/A Autos of Yester Year Car Club May Art Walk No Yes Pier Avenue Centennial Booth May Fiesta Hermosa No Yes Pier Avenue Centennial Booth June Centennial Summer Celebration No Yes Valley Park • TBD June Art Walk , No Yes 'Pier Avenue Centennial Booth May July/Augus t Centennial Summer Concert Series No Yes Beach N/A Corporate Donation August Hermosa: Host City International Surf Festival No Yes Pier, Beach Centennial Booth Centennial Logo on Participant T-shirts . September Centennial Walk . Dedication No Yes Millennium walkway Extension Noble Park Brick, engraving installation $25 per/brick Brick Sales $100 per/brick September Fiesta Hermosa No Yes Pier Avenue Centennial Booth ATTACHMENT A ATE EVENT NEW TIE-IN EXISTING EVENT LOCATION ESTIMATED COST POTENTIAL RECOUP ►ctober Pier Plaza Yes N/A Pier Plaza $70,000 Corporate Donations Party: Time Capsule Burial, Aerial Photo, Concerts, Fireworks Beach Bands, equipment, supplies, decorations, fireworks, seating Ticket Sales 2,000 @$10 $20,000 TOTAL EXPENDITURES Special Events & Activities Brick Program Website Sponsorship Packets $108,000 $12,500 (500 bricks) $5,000 $2,000 Merchandise dependant upon sponsorship and donations ATTACHMENT A • • • Venice Centennial 2005 \*VENICE* 905 -n(rri Calendar Abbot Kinney Birthday Bash CBT-:yVSI-7-1-t httn://wWw.venicecentennial nntra Byx.sa P erin ant. VenietCentelinial.com.2004. All right: reserved. Attachment B 1 1 /A 1 /111A Las Vegas Centennial 1905-2005 -- Official Web Site INEWISMI litiMEMEM CORM BM cxcrIL= 5142MIltgail 1itUYAWWI . ,TSidr 'IerN1Ar CITITMIZILNLESSMITt WW2= MAW= Man aanitusg G Today is Tue Nov 1, 2005 ,Ci31CONTACTTEIE CENTENNIAL STAFF HAPPY 100TH BIRTHDAY LAS VEGAS! "How does a timeless city like Las Vegas capture time? We want you to tell us!" - Mayor Oscar B. Goodman Centennial Time Capsule Here's Your Chance to Join Us In Making History! How does a timeless city like Las Vegas capture time? What objects reflect your lifestyle, or characterize the spirit of our times? We want you to tell us! The Centennial Celebration Committee invites you to help fill the Centennial Time. Capsule commemorating the 100 -year history of Las Vegas. The capsule will be. buried in Centennial Plaza at Fourth Street, near Lewis Avenue. The capsule container will be covered with public artwork at a later date. Click here to see the Time Capsule Request for Proposals. Here's the schedule of events: Now through November 14 - Please tell us what you think should be included in the Time Capsule. Click here to reach the online form. November 14 - Do you own something you think should go in the Time Capsule? Bring it to Cashman Center, Hall A, on November 14 between 5 p.m. and 8 p.m. Your item must be small enough to fit in the volume of a shoebox and will not be returned. All items become the property of the City of Las Vegas. http://www.lasvegas2005.ore/ • Order your poster of "Vegas Galactica," created for the Las Vegas Centennial by Andrew Annenberg. 11 /A1 l')nnc • ,aiw.z 1. Lily uvi 111:11ry • NBE • NEWPORT BEACH 19Q6-2006 GET INVOLVED SPONSORS EVENTS/DECORATE FLOAT COMMITTEES • • NEWPORT HISTORY NB MERCHANDISE. MEDIA CENTER CONTACT http://www.newportbeach100.com/. Our City is celebrating 100 Years of History ... January 2. 2006 With afloat in the Tournament of Roses Parade July 12, 2006 Summer Celebration at Fashion Island September .1, 2006 Official City Birthday Party - Cake Cutting @ City Hall October 8. 2006 Pier to Pier Finale • 1 1 /Ar)PIAAC ACCOUNT NUMBER: VENDORS A) COMPANY: Lobo Productions ADDRESS: CITY, STATE: TELEPHONE: QUOTE BY: BID/QUOTATION SHEET 1512 Manhattan Avenue Hermosa Beach, 90254 Pepe. Lobo DELIVERY CHARGE: YES ❑ NO El EXPECTED DEL. DATE: MAX OVERRUN(PRINT SER.) OUT OF STATE VENDOR: REQUEST TAX ADDED TO INVOICE YES:❑ CONTRACTORS ONLY: WORKERS COMP INS. YES:❑ BUSINESS LICENSE: (CONTRACTORS, LOCAL DELIVERY) B) .COMPANY: Webtrix Designs ADDRESS: www.webtrix.net DELIVERY CHARGE: YES 0 NO EXPECTED DEL. DATE: MAX OVERRUN(PRINT SER.) 0/0 CITY, STATE: OUT OF STATE VENDOR: REQUEST TAX ADDED TO INVOICE YES:❑ QUOTE BY: Kevin Busnell CONTRACTORS ONLY: WORKERS COMP INS. YES:❑ BUSINESS LICENSE: (CONTRACTORS, LOCAL DELIVERY) TELEPHONE: 1-888-932-8749 C) COMPANY: Hermosawave Internet ADDRESS: CITY, STATE: TELEPHONE: QUOTE BY: www.hermosawave.net Daniel Sofer BUSINESS LICENSE: DELIVERY CHARGE: YES ❑ NO EXPECTED DEL. DATE: MAX OVERRUN(PRINT SER.) OUT OF STATE VENDOR: REQUEST TAX ADDED TO INVOICE YES:❑ CONTRACTORS ONLY: WORKERS COMP INS. YES:❑ (CONTRACTORS, LOCAL DELIVERY) #ITEMS PRODUCT. VENDOR A VENDOR B VENDOR C DESCRIPTION EACH TOTAL EACH TOTAL EACH TOTAL Website Site Creation $3,000. $2,500 $2,700 Monthly Maintenance 24 Months: 2006/2007 $75 $1,800 Not Included $340 $8,160 Hosting Included $14.99 $360 $24.99 $600 DELIVERY TAX VENDOR TOTALS $4,800 $2,860 $11,460 REQUca i ru BY: DATE: Attachment C f:1b95\forrns\bidsheet WEBSITE PROPOSAL HERMOSA100.COM LOBO PRODUCTIONS 1512 Manhattan Ave. Hermosa Beach, Ca. 90254 Lobo Productions offers to research, write, design and build the Website for the Hermosa Beach Centennial. The site, whose url is to be Hermosa100.com, is to be clean, fun, exciting, classy and most importantly, functional. Purpose: To serve as the main portal for information about the Centennial, its activities,. projects, and organizers. Members of the general public will be able to access information easily to keep themselves abreast of the programs and activities making up the Centennial celebration. Up-to-date information on events and key activities will be available there. Secondarily, the Website will serve the committee by maintaining current schedules and helping coordinate various aspects of the endeavor. Additionally, it will provide access to photography, promote the centennial merchandising effort, promote the Centennial's sponsors and serve as a tool for anyone researching Hermosa and its history. Production Process: Once the contract is awarded, the preliminary design (attached) will be iterated and presented to the committee. At the same time content development will proceed and presented to the committee. Once the preliminary content is developed and approved, the first version will be implemented and the site will go live. Over the next 90 days, the site will be improved and iterated to flesh out those elements that are not fully created in the first iteration. Once the site is fully populated with content, logos, timelines and photos, it will be uploaded. Maintenance: The site will be upgraded and material added on a regularbasis throughout the Centennial Year. Cost: Site Creation -Design and Devlopment $3000 Maintenance: $75/mo. Including hosting services "Mr tkIttik4:40 Hermosa Beactri:psfa01OruroquOlcOpt _ , 4prOktilon Nard,:OrO sorOmiely priontOiVit •k'41,1tbn. Wraptofeastt'a sAeci.orre 47:Jowls:tiles, vord epsentrfugat-bati Hermosa Beothix-: sproktilOn'Netiotoor scromIakprOnAoKtarit WraptOktyfrat sPPCiltn0'140- .. •-,i0CP`'" HERMOSA100.COM Home Short writeup of Centennial Hermosa History Timeline with photos (link to gallery) History writeup John (video clips) Calendar Calendar with key dates input (updatable) Events List of key events during the; year — short blurb on each Each event home page w. writeup of event, contacts, etc. Contacts link to contacts page. Centennial Committee List of members with contacts for each -links to contacts page Sponsors Sponsor logos — links to sponsors websites Merchandise Pictures of hats, t -shirts, books, vendor info., etc. (Can think, about making on-line store with paypal etc.) Gallery Photo gallery (thumbnails) that link to 72dpi (only) photos and captions. (Note: must protect the copywrite of these photos. May need some verbiage from the lawyers. Not be used without the express written permission of..... etc.) Links To various websites like the Historical Society, Hermosa Beach, etc. Hermosa People A series of pages featuring local Hermosa residents, seniors, famous Hermosans, etc. Webtrix Designs — 979 K Avenida Pico #209 — San Clemente — CA — 92673 — 888.932.8749 — 949.481.8930 fax Hermosa Beach Centennial Web Design and Web Hosting Quote Prepared For: Laura Raymond Maureen Ferguson Presented By: Kevin Buse11 Executive Director kevin@webtrix.net Prepared On: October 3, 2005 Introduction Webtrix Designs thanks you for the opportunity to present you with this proposal in regards to your future hosted messaging needs. The following proposal reflects our understanding of your current hosted messaging needs as well as your future plans. Webtrix Designs is committed to providing our clients with solutions that will provide them with as much information as possible in order that the customer may make an informed decision on how Webtrix Designs can help achieve their business goals and objectives. Webtrix Designs is a Microsoft Certified Partner and have been since 1997. Since the beginning of our great company, we have always used and will continue to use, Microsoft Exchange for our messaging solution. Over the years, we have worked very close with Microsoft and their products and are committed to providing you and your company with the highest level of service. In order to provide our clients with the highest availability, Webtrix Designs utilizes Dell PowerEdge Servers to power our complete organization. As a Dell Partner, we are able to provide you with the latest industry standards in server technologies from a nationwide supplier for scalability and system flexibility. Our servers are connected to the Internet by redundant OC -12 circuits with advanced capacity monitoring and planning able to scale to OC -192 capacity. For added reliability and redundancy, our data center is served by two different Central Offices and has dual -path, dual -entry fiber facilities. These circuits terminate on dual Cisco routers to ensure complete redundancy and maximum uptime. Our entire system is designed so that that there is no single point of failure. The network is designed to provide the reliability, performance and scalability to maintain your mission -critical Internet operations giving you the freedom and peace of mind to focus on your core business. Webtrix Designs looks forward to being your Solution Provider! Thank you, Kevin Busell, Executive Director Webtrix Designs 4 a Page 2 Webtrix Designs' Proposed Client Solution The following is based upon the customer consultations with Maureen Ferguson, Laura Raymond and Webtrix Designs. If you have any questions, please contact me. I can be reached through email at kevin@webtrix.net or by phone at 888.932.8749. This quote is valid for 30 days. Web Site Design Details Design Rate Jew Web Site • Creation of up to "15" New ASP Web Pages: Creation to include "Home Page", "Company History Page; "Frequently Asked Questions Page", "Guestbook Page", "Photo Gallery Page; "Biography Page", and a "Contact Us Page". Client will be required to provide the necessary content (via Electronic Format) and company logos to Webtrix prior to the start of the design process. • Also includes: Image and logo formatting to fit design layout of website, Total Web Design Fees: $2500.00 $2500.00 Recommended Hosting Platform Setup Fee Monthly Fee :II PowerEdge Shared Web Server (Dell 150) • Dual Intel Pentium 4 2.4GHz CPU's • "2" GB RAM �. "5" - 36 GB 10k RPM SCSI hard drives in RAID 5 Array • Windows Server 2003 Platform • 100 MB Ethernet Network Connection • "1" Internet IP Address • Nightly Backup of Web Site Data • Monthly Web Site Traffic Reports • "25" E -Mail Accounts • Front Page & FTP Access $0 $14.99 (Billed Quarterly) Totals $0.00 $44.97 Total Amount Due prior to order will be 50% of the "Total Web Design Fees" = $1250.00 * Notes: * The balance is due as well as the first quarter's Web Hosting fees are due upon completion. Page 3 Webtrix Designs Service Level Agreement This Service Level Agreement ("SLA") describes certain performance and security components regarding the operation of Webtrix Designs Web Hosting Service. This SLA is governed by the Webtrix Designs Terms and Conditions. Webtrix Designs agrees to abide by the terms of this SLA, and requires its customers to do likewise. Webtrix Designs shall use commercial best effort to provide continuous and consistent service with respect to this SLA. Webtrix Designs reserves the right to add, subtract or amend the terms of this agreement at any time. Such changes shall be provided to the administrator via e-mail with at least 60 days prior notice. Service Availability Webtrix'Designs will use commercial best efforts to provide customers with 99.995% network availability. Network availability will be calculated on a monthly basis, based on the total time the service is available, plus any scheduled outages divided by the total number of hours in the month. The designated administrator will receive email notification of any scheduled outages with twenty-four (24) hours advance notice. Scheduled outages are defined as necessary maintenance and upgrades required to maintain a stable and secure service. Webtrix Designs will use commercial best efforts to schedule these outages at non -peak hours and limit their occurrence. Unplanned outages that result in network availability of less than 99.995% will result in affected customers receiving pro -rated credit for each hour of outage. Administrators will be notified of any unplanned outages that require Webtrix Designs to issue a pro -rated credit. Pro -rated credits will be calculated based on the following: The monthly web hosting rate is divided by the total number of hours in the month. That figure is then multiplied by the total number of unplanned outage hours during the month. Any credit issued will not exceed the total charge for the month. System Security and Customer Data All server and network hardware is located in a secure, state of the art Network Operations Center. The entire network incorporates perimeter firewall and intrusion detection systems. Servers are clustered and load balanced where necessary. Access to web based email and other information sensitive portions of our web site are secured via Thawte 128 -bit SuperCert. A full backup of all customer data is performed each day. Incremental backups are done every 2 hours. Tape rotation is 20 days. All tapes are stored off site in a secure location. One full backup from the lst of the month is retained off site for 3 months. Customer Responsibilities All Customers are responsible for the following: • Maintaining the administrator profile. All profile information (phone., pager, email address, etc.) should be kept up to date in order to receive service notifications. • Maintaining confidentiality of their administrator username and password • Change the administrator password on a regular basis. • Change user passwords on a regular basis. • Strong passwords should be used. Strong passwords would include a combination of upper and lower case letters, numbers and symbols, and should not contain any portion of a word found in a dictionary. • Maintaining all workstation and network hardware, software, and Internet communication necessary for use of the service. • Afe Page 4 • Maintaining all necessary firewall configuration settings. Customer Service Webtrix Designs offers various methods of contacting our customer support department. These methods are as follows: • Toll Free at 1-888-932-8749 (1-888-WEBTRIX) • Emergency support via text messaging at 911 a,webtrix.net • Via email to support(c�webtrix.net All email requests will be answered within 24 hours. Our support hours are 8-5 PST Monday -Friday. In the event of an emergency, you may contact us at our Emergency support number listed above. All pages will be answered within 2 hours. Page 5 Thursday, September 22, 2005 Ms. Maureen Ferguson Hermosa Beach Centennial Committee Dear Maureen: Thanks for your consideration of Hermosawave Internet as your partner for the Hermosa Beach Cen- tennial Website. As the most established Internet firm in Hermosa, we are very excited about working with you on this site. I don't know if you have much experience with web site development, but I'd like to make it clear that a successful web site will require continuous effort from you and your team. A website is not a CD or movie that you produce to a deadline, then release and are finished with. It is a much, more organic process: after even the first steps the site can "go live" and be useful, yet in another sense the site will. never be finished during its lifetime. Naturally I have my own ideas about what will make the Centennial Website successful. I will describe my thoughts below (with links to example sites) and summarize the costs and timeline at the end. There are two main pieces of a web site: the Hosting (the office space) and the Design (the furnish- ings): Web Hosting Hermosawave has a number of web site plans, but based on your requests you will probably need the Basic $24.95/month plan: This includes the web site, database and flash capabilities, ftp, weblog and email. There is a one-time $39 setup fee that is waived if you pay a year of hosting in advance. The only reasons you would need anything more is for a Secure Certificate (SSL - the "s" in https://) which is used for eConunerce transactions that take place onsite and is $15/month additional; or for extra bandwidth if you have a large amount of steaming video on the site. If you end up with a static site with no on-site eCommerce, then our $14.95/mo. plan will be"sufficient. Hermosawave Internet Proposal for Hermosa Beach Centennial Website 1 Web Design The rest of this document will discuss the design and functionality of your site. How I Work Hermosawave produces sites based on an hourly rate of $85.00. This covers all facets of production: graphics, photography, copywriting, html, flash, video, programming, database, etc. The prices in this documents are estimates, based on my experience building hundreds of sites with these features. Just Iike constructing a house, if the process goes smoothly my invoice will be less than the estimate; if the process is difficult my invoice will reflect that. I don't require any upfront payment, my design services will be invoiced net 30 at the end of every month during the site's lifecycle. At the beginning, these charges will be substantial; as the site moves into a maintenance phase, charges will be minimal or non-existent. My recommendations below take into account your desire for a cost-effective development process. Initial Design Concept and Execution This is the look and feel, and basic functionality of your site. I generally will come up with one or two designs and evolve the look over the initial development. It takes a long time to come up with the first page, because this page is used as a template for the other pages, each of which can then be produced in just a few minutes. Cost $1000 /1 to 2 weeks Static or Dynamic? One of the biggest decisions about a web site structure is whether that structure will be static or dy- namic. Static Design, used on smaller simpler sites, is much less expensive starting out. A Dynamic Design is more expensive to create, but can reduce or eliminate site maintenance -- and may not be more expensive in the long run. A dynamic site -- which means placing the content in a database in- stead of on multiple pages -- can also be more flexible, allowing searches and filtered content. An example of a dynamic site is my Picture of the Day site: http://www.hermosawave.net/pix/ By utilizing a database backend, over 650 photographs can be displayed and searched using a total of three web pages. As a static site, there would be over 700 pages that would need to be created, and would be less flexible as a result. The Venice site you used as an example is a Static site; the much larger Las Vegas site is a Dynamic one. I would suggest starting out as a static site, Hermosa Beach will be a much smaller centennial than Las Vegas. Static Site Startup Cost: $500 (depends on how many pages are being created) / 1 week Additional maintenance charges whenever content changes. Hermosawave Internet Proposal for Hermosa Beach Centennial Website 2 Weblog How do you constantly update the content on your site, keeping it fresh, without the cost and com- plexity of a dynamic site? By utilizing a web log to supply pseudo -dynamic content on the home page. Here is an example: I designed Mary Setterholm's Surf Academy site to pull content from her blog (syndicate) onto her home page. Look at her Surf Report (http://www.surfacademy.com/home.php), then look at her blog (http://weblogs.hermosawave.net/surfacademy/) I'm not a big blog fan, but a blog is a simple solution for basic content management without constant maintenance fees. Setup and syndicate a weblog to the site's home page: $200 / 1 day Calendar People want to know what's happening at the Centennial Celebration, so a calendar is a must in my opinion. There are many ways to set up a calendar. Here are two: A database -driven list of upcoming events, as used on The Lighthouse Cafe site: http://www.thelighthousecafe.net/calendar.php Using a database to drive the calendar enables to server to display only future events and search for events by name by date or location. The Hermosa Events on the bottom of my home page is another example (http://www.hermosawave.net/) I would create a private web page for you to add and edit cal- endar entries. UsingApple's iCal to create a public calendar, then syndicating it onto the web site, as St. Cross is doing (http://www.stcross.org/calendar/) An iCal format calendar can be maintained and published using one of several tools (Mozilla Calendar is a good choice for those relegated to Windows). The look is somewhat fixed, but it's easily maintained by you without my involvement. It is possible to create and maintain a calendar using a completely static workflow But I don't recom- mend it because it requires frequent updates and the updates are exceptionally time-consuming. Database -Driven Calendar: $500 / 3 days iCal-Driven Calendar: $200 / 2 days Interactive Photo Gallery As a photographer, I am always on the lookout for ways to get photos onto the web as quickly and easily as possible. My Photography site is designed to allow me to upload folders of photographs quickly, good for documenting events during the celebration (http//photos.hermosawave.net/) Photo Gallery: $200 / 1 day (plus maintenance for creating new galleries, approx $50/each gallery) There are many other ways to display photos on the web. If you can be more specific, I can show you other solutions. Hermosawave Internet Proposal for Hermosa Beach Centennial Website 3 Timeline This is a static listing of events/photos/links, laid out according to time. It can be done as a simple list, as a left-to-right scrolling graphic, or as a whizzy Flash that slides around as you mouse across it. This is not very complex... List: $100 / 1 day LetbRight scrolling html: $200 /1 day Sliding Flash: $400 / 2 days ECommerce Between $'50 - $50,000. This is such a broad subject, I can't make an estimate without a more specific request, but here are some ideas: If you have a couple of products to sell, we can do the eCommerce on PayPal for less than $100 (try the Donate button on my webcam: http://www.hermosawave.nedwebcam/newcamvideo.asp) If you have more products than will fit on a single page, then you need a shopping cart. To control the entire shopping process on your site, you will need a Secure Certificate, a Merchant Account with Internet Gateway, and a much more complex site, 44000. The Olive Press (http://wwwtheolivepress.com/store/) or my Picture of the Day site (http:/hvww.hermosawave.nedpixldb_purchase.asp?path=2005a/&photo=1MG_2409.jpg) are examples of this. Maintenance This too can vary wildly, depending on your requirements from month to month. To a certain extent, it depends on how much your and your staff want to do. Some clients have a small staff and don't have time to make updates to the site -- so they send me Word documents and photos, and I take care of it. Some clients are very control oriented -- actually these people have paid for a completely dynamic site so they can change things themselves from a web browser ;) Some clients are willing to work harder to save money. Several of these are using Macromedia Con- tribute to maintain their sites (examples: http://wwwadventureplex.org and http://www.mchsptsa.com). This $150 program is designed for clients with a Microsoft Office skillset and webmasters using Mac- romedia Dreamweaver. I do need to get involved from time to time, but these clients are generally able to maintain the content of their static sites on their own. More info at: http://www.macromedia.com/software/contribute/ Based on four hours/month: Monthly Maintenance: $340/mo. Hermosawave Internet Proposal for Hermosa Beach Centennial Website 4 Summary These components for a successful web site can be implemented individually, over time, as budget allows. A summary of recommended items: Hosting: $24.95/mo. or $299.40/annually Monthly hosting charges must be billed to a credit card. Annual billing can be paid by invoice. Domain registration is your responsibility. Once the domain name is properly setup, the web site can be operational in one hour. Design: Design & Site Template: $1000 2 Weeks Static Site Startup: $500 1 Week Weblog Setup: $200 .25 Weeks Database -Driven Calendar $500 .5 Weeks Photo Gallery: $200 .25 Weeks Scrolling Timeline: $200 .25 Weeks Selling a Couple of Products on PayPal: $100 .25 Weeks Total Design: $2700 4.5 Weeks Requirements To Start: I only require a Purchase Order or a letter of intent. I want to have a mutually satisfactory and beneficial partnership with each of my clients. If you are dissatisfied at any time, you are welcome to take your hosting and paid -for assets to another provider. You are not locked into an unsatisfying relationship. I hope this information is helpful. If you have any questions, please contact me at the locations above. Sincerely Daniel Sofer / Hermosawave Internet Hermosawave Internet Proposal for Hermosa Beach Centennial Website 5 • • CITY OF HERMOSA BEACH MEMORANDUM DATE: NOVEMBER 3, 2005 TO: CITY COUNCIL FROM: PETER TUCKER, MAYOR PRO TEM SAM EDGERTON, COUNCIL MEMBER RE: RENEWAL OF CITY MANAGER'S EMPLOYMENT AGREEMENT RECOMMENDATION: Approve amendment to employment agreement effective• January 1, 2005 to December 31, 2006. BACKGROUND: A committee of the City Council was appointed to review the employment agreement and performance of the City Manager. The attached amendment to the employment agreement,reflects the changes agreed to as a result of the negotiations. 2k NINTH AMENDMENT TO CITY MANAGER EMPLOYMENT AGREEMENT • This Ninth Amendment to City Manager Employment Agreement ("Amendment") is entered into as of the 1st day of January, 2005 by and between the City of Hermosa Beach, California, a municipal corporation ("City"), and Stephen R. Burrell ("Manager"). RECITALS A. Manager is employed by City as its City Manager pursuant to a City Manager Employment Agreement ("Agreement") dated October 26, 1993, as revised on January 1, 1995 and as amended by a First Amendment to City Manager Employment Agreement dated January 1, 1996, a Second Amendment to City Manager Employment Agreement dated January 1, 1997, a Third Amendment to City Manager Employment Agreement dated January 1, 1998, a Fourth Amendment to City Manager Employment Agreement dated January 1, 1999, a Fifth Amendment to City Manager Employment Agreement dated January 1, 2000, a Sixth Amendment to City Manager Employment Agreement dated January 1, 2001, a Seventh Amendment to City Manager Employment Agreement dated January 1, 2002, and an Eighth Amendment to City Manager Employment Agreement dated January 1, 2004. B. The parties have engaged in good faith negotiations relative to modification of the Agreement with the mutual intent to make any such modification retroactive to • January 1, 2005. C. The parties now wish to amend the Agreement to modify certain portions of the Agreement to reflect the results of Manager's performance evaluation. NOW, THEREFORE, in consideration of the foregoing and the mutual covenants herein contained, the parties agree as follows: 1. Section Two (a) of the Agreement is amended to read as follows: The period January 1, 2005 through December 31, 2005, "City agrees to pay Manager for his services rendered pursuant hereto an annual salary of One Hundred Seventy Thousand Dollars and No Cents ($170,000.00), payable in equal installments at the same time as other employees of City are paid." 2. Section Two (c) of the Agreement is amended to read as follows: "Accrual of sick leave and vacation and use of vacation, sick, and management leave shall be governed in the same manner as for other non -sworn management employees of the CITY. MANAGER shall also be entitled to two (2) weeks (80 hours) paid management leave per annum." 3. Section Three (a) of the Agreement is amended to read as follows: "a) This Agreement shall become effective as of January 1, 2005 and shall expire on December 31, 2005 unless extended by mutual agreement of the parties. Seven (7) months prior to the expiration date of this agreement to any succeeding Agreement, Manager shall notify the City Council in writing of the expiration date. In the event City determines not to renew this agreement, it shall provide Manager written notice of nonrenewal not less than six (6) calendar months prior to December 31, 2005, or any succeeding expiration date. Should City not provide six (6) month's notice of nonrenewal, then this agreement shall be automatically extended for an additional two year term. Should Manager be terminated from his employment during the term of this Agreement for any reason except as expressly provided below, or should this Agreement not be renewed in accordance with the procedure set forth above, the Manager shall be entitled to severance pay in the amount of six (6) months' salary (computed exclusively from the monthly salary set forth in Section Two, Paragraph (a), excluding the monetary value of all other benefits). Notwithstanding the foregoing, Manager shall not be entitled to severance pay in that event that Manager is terminated as a result of a conviction of a felony or for a crime involving moral turpitude. For the purpose of resolving any dispute whether the severance payment has been properly denied, City shall have the burden of establishing by a preponderance of the evidence that Manager was convicted of a felony or a crime involving moral turpitude." In all other respects, the Agreement, as amended, is hereby reaffirmed and in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Ninth Amendment to Employment Agreement to be executed as of the date first written above. ATTEST: City Clerk Approved as to Form: City Attorney CITY OF HERMOSA BEACH By: MAYOR STEPHEN R. BURRELL November 3, 2005 Honorable Mayor and Members of The Hermosa Beach City Council City Council Meeting of November 8, 2005 Review and Approval of Revised Class Specification for Senior Building Inspector Recommendation Staff recommends that the City Council approve the class specification for Senior Building Inspector Background The Senior Building Inspector position is currently vacant. The City conducted a recruitment to fill the vacant position which was unsuccessful. The Community Development Director reviewed the duties and responsibilities of the position, the structure of the building division functions and the current class specification to determine if any changes were necessary in the job to make it more attractive and competitive in the market to attract highly qualified candidates. The proposed changes are indicated with strikeouts of language to be deleted and underscore of the new language. Analysis The most significant change to the specification was to add duties and responsibilities relating to the class functioning as a Deputy Building Official. In addition, the Senior Building Inspector classification has received a 10% premium for performing duties as the division manager of the Building Division of the Community Development Department. There are specific duties, responsibilities and prerequisites for this assignment that are currently contained in the memorandum of understanding. As this assignment is an integral part of the duties of the position and key in the Department's structure, it is appropriate to include the duties in the class specification. The associated premium pay would be added into the base salary and the salary range amended appropriately. The education requirements have been changed to reflect the deputy building official function and are consistent with other comparable classifications in other cities. The 'Civil Service Board reviewed and approved the proposed class specification at their meeting of October 26, 2005. Following approval by the City Council, staff will begin a recruitment and examination to fill the position. 21 • Respectful) Submitted: Con ur: c ael Eari sonn .Mi Pe eI & Risk Management Director Stephen Burrell City Manager CITY OF HERMOSA BEACH Class Specification SENIOR BUILDING INSPECTOR DEFINITION of the department; acts for the Director in . his absence on matters concerning the P.. - Under general direction of the Community Development Director, supervises and coordinates building code compliance and work of code inspection personnel, activities and operations within the Building Division; coordinates assigned activities with other divisions and City Departments; serves as Deputy Building Official and assumes responsibilities of the Building Official in the absence of the Director, provides highly responsible and complex staff assistanceto the Director on building code related matters and serves as staff liaison to the Board of Appeals. EXAMPLES OF DUTIES Duties of this position include, but are not limited to: Supervisiones of building inspectors and other department personnel; conducts inspections of residential, commercial, and industrial buildings and other structures for compliance with applicable codes; reviews plans for projects including construction, repair, maintenance, or alterations for code compliance; coordinates review of plans by other departments or agencies as required; schedules and coordinates sub -contractor plan review process; investigates violations concerning the provisions in the California State Building Standards Codes and takes appropriate actions to ensure professional execution of field operationsi provides information to contractors, architects, and the general public regarding . applicable code provisions; responsible for training and evaluation of inspection personnel. Prepares Building Division reports; manages code enforcement activities; completes special projects as assigned; prepares and presents reports for Planning Commission and City Council; and prepares and monitors division budget. QUALIFICATION GUIDELINES Knowledge, Skills & Abilities: Knowledge of California State building standards code and ability to become familiar with and interpret local building, planning and zoning code regulations. General knowledge of construction law and legal enforcement procedures; structural analysis and energy analysis of buildings; methods of construction and quality of materials. Ability to read and interpret engineering and architectural drawings, plans and specifications; interpret and explain city building- inspection policies and procedures; provide technical review of new codes and code adoptions; resolve building plan check and inspection related problems with staff and the general public; understand and implement automated permitting, permit tracking and workflow systems and maintain effective working relationships staff and the public. Ability to supervise; direct, coordinate and evaluate staff; ability to respond to inquiries, complaints and requests for services in responsive, tactful and fair manner; maintain complete records and logs and reports on field investigations; establish and maintain cooperative working relationships with the_public and other City personnel. Knowledge of the permit review process and code adoption process. Ability to prepare concise written reports and letters. Education and Experience: college or university with an AA degree in Construction Technology, engineering or a related field. Educational equivalent to graduation from an accredited college or university with a Bachelor's degree in Construction Technology, engineering or a related field, or alternately an AA degree from an accredited college or university and I.C.C. or C.A.L.B.O. certification as a Building Official. Four years experience in building trade construction work; and four years experience as a building inspector. Previous experience in supervisory capacity is required. Licenses/Certificates: Possession of a valid Class C California Driver's. License with a safe driving record is required and must be maintained as valid during the course of employment. ICBG Certification in building inspection, combination dwelling inspection and ICBG Certification as a Certified Plans Examiner. • Approved by the Civil Service Board: October 26, 2005 Approved by the City Council: • October 31, 2005 City Council Meeting November 8, 2005 Mayor and Members of the City Council ORDINANCE NO. 05-1256 - "AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING CHAPTER 15.32 OF THE HERMOSA BEACH CODE ADOPTING, BY REFERENCE, THE "CALIFORNIA ELECTRICAL CODE," 2004 EDITION AND THE APPENDICES THERETO, TOGETHER WITH CERTAIN AMENDMENTS, ADDITIONS, DELETIONS AND EXCEPTIONS INCLUDING FEES AND PENALTIES." Submitted for waiver of full reading and adoption is Ordinance No. 05-1256, relating to the above subject. • At the meeting of October 11, 2005, the ordinance was presented to the City Council for consideration and was introduced by the following vote: AYES: Edgerton, Keegan, Tucker, Yoon, Mayor Reviczky NOES: None ABSENT: None ABSTAIN: None Elaine Doerfling, City Noted: SteBurrell, City Manager 2 3 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20, 21 22 23 24 25 26 27 28 ORDINANCE NO. 05-1256 AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING CHAPTER 15.32 OF THE HERMOSA BEACH CODE ADOPTING, BY REFERENCE, THE "CALIFORNIA ELECTRICAL CODE," 2004 EDITION AND THE APPENDICES THERETO, TOGETHER WITH CERTAIN AMENDMENTS, ADDITIONS, DELETIONS AND EXCEPTIONS INCLUDING FEES AND PENALTIES. The City Council of the City of Hermosa Beach does hereby find, determine and ordain as follows: SECTION 1. (A) Section 17922 of the California Health & Safety Code mandates the adoption, by reference, of the uniform code. (b) At least one copy of the code identified in this Ordinance and certified as full, true and correct copy thereof by the City Clerk of the City of Hermosa Beach have been filed in the office of the City Clerk of the City of Hermosa Beach in accordance with the provisions of California Government Code § 50022.6 (C) All legal prerequisites to the adoption of this Ordinance have occurred. SECTION 2. Section 15.32.010 of Title 15, Chapter 15.32 of the Hermosa Beach City Code is amended to read as follows: "15.32.010 California Electrical Code — Adopted. Except as hereinafter provided, the 2004 Edition of the California Electrical Code (Part 3 of Title 24 of the California Code of Regulations), including appendices thereto, which incorporates the National Electrical Code, 2004 Edition, published by the National Fire Protection Association, is hereby adopted .by reference with the same force and effect as though set forth herein in full and shall constitute the Electrical Code of the City. A copy of such Code has been deposited in the office of the City Clerk and shall be, at all times, maintained by the Clerk for use and examination by the public." Whenever the term "building official" appears in said code, it shall mean and refer to the Director of Community Development of the City of Hermosa Beach. SECTION 3. Chapter 15.32 of Title 15 of the Hermosa Beach City Code is amended by adding thereto a new Section 15.32.130 to read as follows: 1 05-1256 4 5 6 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 "15.32.130 Temporary Power Pole Required on Construction Sites. All construction sites for which temporary power must be supplied because, there is no electrical service shall provide a temporary power pole prior issuance of a building permit. , Said power pole shall remain installed until the project has received final approval and electrical service has commenced. Generators are prohibited as a substitute for a temporary power pole." SECTION 4. Adoption of this Ordinance is not a project within the meaning of the California Environmental Quality Act (CEQA) pursuant to Section 15378 of the State CEQA Guidelines. SECTION 5. This ordinance shall become effective and be in full force and effect from and after thirty (30) days of its final passage and adoption. . SECTION 6. Prior to the expiration of fifteen (15) days after thedate of its adoption, the City Clerk shall cause this ordinance to be published in the Easy Reader, a weekly newspaper of general circulation published and circulated, in the City of Hermosa Beach in the manner provided by law. SECTION 7. sThe City Clerk shall certify to the passage and adoption of this ordinance, shall enter the same in the book of original ordinances of said city, and shall make minutes 'of the passage and adoption thereof in the records of the proceedings of the City Council at which the same is passed and adopted. PASSED, APPROVED and ADOPTED this 8th of November 2005 by the following vote: AYES: Edgerton, Keegan, Tucker, Yoon, Mayor Reviczky NOES: None . ABSENT: ' None ABSTAIN: None PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: City Clerk City Attorney 2 05-1256 November 3, 2005 Honorable Mayor and Members of The Hermosa Beach City Council -r • 41. City Council Meeting of November 8, 2005 Resolution Establishing Wages, Hours, and Working Conditions Governing. Employees Represented by the General & Supervisory Employees' Association, Teamsters Local 911. Recommendation: It is recommended that the City Council adopt the attached resolution establishing the wages, hours and working conditions for employees represented by the General and Supervisory Employees Association, Teamsters Local 911 effective November 1, 2005 through June 30,2006. Background: The City Council directed staff to meet and confer with representatives of this employee group 'to discuss wages, hours, and working conditions contained in the Memorandum of Understanding that expired on June 30, 2003. The parties began meeting in May of this year and have held approximately eight sessions with representatives from the association. When it became apparent that the parties were not making significant progress towards reaching an agreement, the parties declared impasse. Staff contacted the State of California Mediation and Conciliation Service to obtain the services of a mediator in accordance with the City's Employer -Employee Relations Resolution. The parties participated in mediation on September 7, 2005 however, were still unable to reach an agreement. The matter is now submitted to the City Council for final action as outlined in the Employer -Employee Relations resolution. In the final proposals submitted by both parties, the respective positions were considerably far apart. The proposal submitted by the employee association, generally, included a proposal for improvements to the employees' retirement benefits and a list of ten other items. Staff has estimated that, in addition to the retirement benefit improvements which the employees proposed to fund from their salaries, the cost of their proposal was approximately equal to a 23% increase over a three year period. The City's final proposal included a total compensation package valued at 4% peryear for a three year period. This included base wage increases, a proposed drug and alcohol testing policy, language changes regarding the scheduling of non -sworn personnel in the Police Department, and increases to the amounts paid by the City towards retiree medical insurance benefits. An issue of significant importance to the. Association was making improvements to the retirement benefits. This was included in their final proposal for a multi-year agreement. This morning the Association provided a new proposal that does not include changes to the retirement benefits. However, the latest proposal is only for one year and is still beyond the authority provided. The cost for the most recent proposal is 5.7%. Copies of both final proposals submitted by the Association are attached for review and information. Also attached is a copy of the City's final proposal. It is recommended that the City Council adopt the attached resolution implementing the wages, hours and working conditions consistent with the City's 6a • final proposal to be effective November 1, 2005 through June 30, 2006 and as detailed in Exhibit A of the resolution. This recommendation would implement the first year of the City's final proposal. Funding for this has been included in Prospective Expenditures account of the 2005-2006 Budget. Respectfully submitted: sfl Michael Earl Personnel & Risk Management Director Viki Copland Finance Director • Step en Bur City Manager RESOLUTION NO. 05- • A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, ESTABLILSHING WAGES, HOURS, AND WORKING CONDITIONS GOVERNING EMPLOYEES REPRESENTED BY THE GENERAL AND SUPERVISORY EMPLOYEES ASSOCIATION, TEAMSTERS LOCAL 911. • WHEREAS, the City of Hermosa Beach and the Hermosa Beach General & Supervisory Employees' Bargaining Unit have periodically entered into a Memoranda of Understanding concerning wages, hours, and working conditions pursuant to the laws of the State of California; and, WHEREAS, the mopt recent memorandum of understanding between the City and the General and Supervisory Employees Association expired on June 30, 2005; and WHEREAS, City and the Association commenced good faith negotiations beginning in May 2005 for the purposes of developing a new memorandum of understanding; and WHEREAS, an impasse was reached in these negotiations on or about August 15, 2005; and WHEREAS, the City and the Association participated in mediation on September 7, 2005 in a good faith attempt to achieve a mutually agreeable memorandum of understanding; and WHEREAS, mediation did not result in agreement on a successor memorandum of understanding. NOW, THEREFORE, the City Council of the City of Hermosa Beach does hereby declare its intent to implement the wages, hours, and working conditions for employees represented by the General and Supervisory Employees' Association, said implementation to be effective November 1, 20005 through June 30, 2006 and as to be shown in Exhibit A attached. • • PASSED, APPROVED AND ADOPTED THIS DAY OF NOVEMBER, 2005 PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: City Clerk -City Attorney EXHIBIT "A" General & Supervisory Employees' Association #1 Term — Effective November 1, 2005 through 6/30/06 #2 Amend Article 29,A.,1.,a to read as follows: Police Department personnel assigned to the field operations of the Community Services Division shall be scheduled on a rotating four-month basis with shift starting ,dates of January 16th, May 16th, and September 16th. Shifts will be assigned on the basis of seniority. The Department will make a reasonable attempt to post the schedule thirty (30) days prior to the effective date of the rotation. Delete,item c. #3 Amend Article 29, B., 2 to read as follows: Changes of shifts shall occur three (3) times per year in the months of January, June, and September. The Department will make a reasonable attempt to post the schedule thirty (30) days prior to the effective date of the rotation. #4 Wages: 3.3% Base salary increase effective November 1, 2005. #5 A drug and alcohol testing policy as contained in the City's Proposal of August 4, 2005. #6 For those who retiree after July 1, 2005,'the amounts paid towards retiree medical insurance premiums shall be increased to the following amounts:. Age 55 with 10 years of service - $150 per month Age 55 with 20 years of service - $250 per month •Sent via e mail to mearlCc�hermosabch.org August 26, 2005 Michael Earl Personnel & risk Management Director City of Hermosa Beach 1315 Valley Drive Hermosa Beach, California 90254-3885 Dear Michael: This is to confirm receipt of your email letter and attachments and also to confirm that the parties have reached an impasse as a result of negotiations. I also understand that you have, pursuant to the impasse procedures contacted the State Mediation and Conciliation Service to request the services of a mediator. The proposal of the General and Supervisory Employees' Bargaining Unit, dated August 15, 2005, outlines the final • position of the Unit with regard to issues that they feel are essential to a new memorandum of understanding(see above). have also included the initial proposal which references the language for Article 23, 29, 43, section G, and 47, which are specifically referenced in our proposal of August 15, 2005. We are close to agreement to the drug and alcohol policy, pending agreement on the other outstanding issues. Sincerely, William W. Davis •Business Representative & Legal Counsel Teamsters Local 911 • CITY OF HERMOSA BEACH General and Supervisory Employees' Bargaining Unit Proposal of August 15, 2005 ARTICLE 59 -TERM OF AGREEMENT Term: Three Years -July 1, 2005 through June 30, 2007 ARTICLE 31 -WAGE RATE Wages: 5% Base Salary Increase effective July 1, 2005 4%o Base Salary Increase effective July 1, 2006 3% Base Salary Increase effective July 1, 2007 ARTICLE 27 -HOURS AND OVERTIME, add new section G., to read as follows: Every employee who completes their regular work shift and is mandated to work overtime following that shift, shall receive a minimum of 15 minutes of overtime pay at one and one-half times their base salary. ARTICLE 34 -REPORT PAY AND COURT PAY, amend C. to read as follows: It is further agreed that all employees subpoenaed to court while on an off duty status shall receive a minimum of three (3) hours pay/accrued Compensatory time or time and one-half (112) for on-call, or actual hours spent in court, whichever is greater. ARTICLE 39 -PUBLIC WORKS STANDBY PAY, section A.2., amend to read as follows: Standby Duty shall be assigned to one employee for a period of seven (7) calendar days at the rate of two hundred dollars ($200.00) per week. RTICLE 43 -SICK LEAVE, Section D, amend as follows: Employees shall accrue sick leave at the rate of eight (8) hours per month for all hours where their accumulated sick leave balance is less than 176 hours. Employees shall accrue sick leave at the rate of ten (10) hours per month for all hours where their accumulated sick leave balance is more than 176 hours. kRTICLE 49 -RETIREMENT, Section A., amend as follows: Employees covered by this agreement shall be afforded the miscellaneous retirement plan offered by the Public Employee Retirement System (PERS) 2.5% at 55 years of age, retroactive back to date of hire. The Teamsters to pay the cost of actuarial study for the cost of this study by PERS (which is understood to equal approximately $200.00). As an alternative to the enhanced retirement with Public Employees Retirement System, the City of Hermosa Beach agrees to fund a .7% retirement Enhancement through the Public Agency Retirement Services (PARS) program through either full funding by the City and/or in conjunction with employee contributions. (see attached materials) RTICLE 49, Section D.1. and D.2., amend to read as follows: For service retirement at age fifty-five (55), with a minimum of fifteen years (15) of continuous service with the City, the City will cover the full cost of the medical insurance supplement, per month, and no currently retired employee shall receive a benefit amount less than what they are currently receiving. Any future cost increases will be limited to a maximum annual amount of 2%, over and above that established as the cost of such medical supplement as of the date of the employee's retirement. All other terms and conditions of initial proposal, as contained in Articles 23, 29, 43, section G, and 47, to remain in this proposal along with the above. CITY OF HERMOSA BEACH CONTRACT PROPOSALS kRTICLE _-OTHER BARGAINING UNITS, add new section as follows: In the event that the City of Hermosa Beach finalizes an agreement, which includes a more enhanced schedule of wage, salary and working conditions benefits, with any other bargaining unit(s) within the City of Hermosa Beach, the members of the General & Supervisory Employees' Bargaining Unit represented by Teamsters Local 911shall be given the same enhanced schedule of wage, salary and working conditions benefits as the other bargaining unit(s) within the City. 1RTICLE -GENERAL STANDY, add new section as follows: All employees covered by this agreement shall receive either a minimum of four hours paid/accrued compensatory time or time and one- ialf (1 1/2), which ever is greater, for any and all instances where the employee is on a standby status. Such pay received shall be considered as full compensation for said standby status and shall not be considered as hours worked for calculation of FSLA overtime. RTICLE 23 -DEFERRED COMPENSATION, amend to read as follows: Each Union member, individually, may elect to participate In the Deferred Compensation Plans established and adopted by the City of Hermosa Beach. The City of Hermosa Beach will contribute 50% in matching funds to any amounts contributed by members of the Union pursuant to the particular Deferred Compensation Plan. RTICLE 27 -HOURS AND OVERTIME, add new section G., to read as follows: Every employee who completes their regular work shift and is mandated to work overtime following that shift, shall receive a minimum of four hours. (4) overtime at one and one-half (1 1/2) times their base salary. RTICLE 29 -SCHEDULING FOR POLICE DEPARTMENT AND • PUBLIC WORKS, Section A., 1. a., amend to read as follows: Police Department personnel assigned to the field operations of the Community Services Division on a rotating four-month (4) basis with starting dates of January 16th, May 16th and September 16th. With the exception of the initial start of the schedule, the shifts will be assigned on the basis of seniority, with schedules to be posted no later than thirty days (30) prior to the effective date of the rotation. ARTICLE 29 -SCHEDULING FOR POLICE DEPARTMENT AND PUBLIC WORKS, Section B., 2., add the following sentence: The shifts shall be assigned on the basis of seniority and the schedule will be posted no later than thirty days (30) prior to the effective date of the rotation. ARTICLE 31 -WAGE RATE, Sections A, B, amend as follows: Effective July 1, 2005, the current wage rates shall be Increased by seven per cent (7%). Effective July 1, 2006, the then current wage rates will be increased by seven per cent (7%). ARTICLE 39 -PUBLIC WORKS STANDBY PAY, Section A.2., amend to read as follows: Standby Duty shall be assigned to one employee for a period of seven (7) calendar days at the rate of two hundred and twenty-five dollars ($225.00) per week. ARTICLE 43 -SICK LEAVE, Section D., amend to read as follows: Employees shall accrue Sick Leave at the rate of ten (10) hours per month. All employees will be paid for the first day of sickness. • ARTICLE 43 -SICK LEAVE, Section G., amend to read as follows: All employees who terminate, resign, or retire from their employment with the City of Hermosa Beach shall be paid at one hundred percent (100%) of all sick hours at their current rate upon termination, resignation, or retirement. \RTICLE 47 -HOLIDAYS, Sections A, B and C, amend as follows Add two additional floating holidays to be utilized by the employee during any year. IRTICLE 49 -RETIREMENT, Section A. amend to read as follows: Employees covered by this agreement shall be afforded the miscellaneous retirement plan offered by the Public Employee Retirement System (PERS) 2.7% at 55 or 3% at 60, retroactive back to date of hire. ►RTICLE 49 -RETIREMENT, Section D.1. amend to read as follows: For service retirement at age fifty-five (55), with a minimum of ten (10) years of continuous service with the City, a $150.00 (or cost of policy which ever is less) per month medical insurance supplement. ,RTICLE 49 -RETIREMENT, Section D.2. amend to read as follows: For service retirement at age fifty-five (55) with a minimum of twenty (20) years of continuous service with the City, the City will cover the full cost of the medical insurance supplement per month, and no currently retired employee shall have a benefit amount less than what they are currently receiving. RTICLE 59 -TERM OF AGREEMENT, amend to read as follows: This Agreement shall commence July 1, 2005 and continue until midnight June 30, 2007. • • August 25, 2005 William Davis California Teamsters, Local 911 3888 Cherry Avenue Long Beach, CA 90807 Sent via email to wdavis@teamsters911.com Dear Bill: At our meeting of August 15, 2005 it was determined that the City and the General & Supervisory Employees' Association, represented by Teamsters Local 911, had reached an impasse in negotiations for a successor memorandum of understanding for employee wages, hours and working conditions. You had suggested that holding an impasse meeting as detailed in the City's Employer — Employee Relations Resolution would not likely result in any further progress towards agreement on a memorandum of understanding and the parties agreed to exchange written statements by August 26,2005 and proceed to mediation. As such I have contacted the State Mediation and Conciliation Service to request the services of a mediator. Once the assigned mediator provides available meeting dates I will contact you to schedule a meeting. At our last meeting, the City proposed a three year agreement that provided for a total compensation package equal to a 4% salary increase per year effective the date ratified by the Association through June 30, 2008. In addition, in response to issues raised during the negotiations, the City agreed to various changes to language in the memorandum of understanding regarding scheduling of Police Department personnel. The City also proposed a comprehensive drug and alcohol policy. The City's understanding of the unresolved issues centers primarily on the Association's desire to make improvements to the existing retirement benefit formula and the City's -unwillingness to agree to any such changes. In addition, the Association's most recent proposal includes a total of twelve itemized requests that, for those items we had assigned a cost, would exceed the equivalent of a 23% salary increase over a three year period. As we said in several of our meetings, the City believes the number of items requested and their associated costs to the City are excessive. Both parties have agreed that further discussions with regard to the proposed drug and alcohol policy would be productive and would likely result in agreement on a mutually acceptable policy. I have attached another copy of the City's proposal for review and information. Also included is the most recent version of the proposed drug and alcohol policy we have discussed. Should you have any questions regarding this matter, please contact me at (310) 318-0202 or via email at mearl@hermosabch.org. Sincerely, Michael A Earl • Personnel and Risk Management Director CITY OF HERMOSA BEACH Proposal of 8/4/05 General & Supervisory Employees' Association '-1 Term — Effective the date ratified by the Association through 6/30/08 Amend Article 29,A.,1.,a to read as follows: Police Department personnel assigned to the field operations of the Community Services Division shall be scheduled on a rotating four-month basis with shift starting dates of January 16th, May 16th, and September 16th. Shifts will be assigned on the basis of seniority. The Department will make a reasonable attempt to post the schedule thirty (30) days prior to the effective date of the rotation. Delete item c. 3 Amend Article 29, B., 2 to read as follows: Changes of shifts shall occur three (3) times per year in the months of January, June, and September. The Department will make a reasonable attempt to post the schedule thirty (30) days prior to the effective date of the rotation. 4 Wages: 3.3% Base salary increase effective the date ratified by the Association 4% Base salary increase effective 7/1/06 4% Base salary increase effective 7/1/07 5 The City proposes the attached drug and alcohol policy for all represented classifications. 3 For those who retiree after July 1, 2005, the amounts paid towards retiree medical insurance premiums shall be increased to the following amounts: Age 55 with 10 years of service - $150 per month Age 55 with 20 years of service - $250 per month • • Page 1 of 1 Mike Ear! From: William W. Davis [wdavis@teamsters911.com] Sent: Thursday, November 03, 2005 11:06 AM To: Mike Earl Subject: November 3, 2005 contract proposal Michael- the following represents a new contract proposal from the General & Supervisory Unit which does not include any proposal for enhanced retirement. Teamsters Local 911 General & Supervisory Employees Unit City of Hermosa Beach November 3, 2005 TERM: One Year -July 1, 2005 through June 30, 2006 SALARY: Five Per Cent (5%) across the board salary increase, retroactive to July 1, 2005 RETIREMENT: For service retirement at age fifty-five (55) with a minimum of ten -00) year continuous service with the City of Hermosa Beach, a $150.00 (or cost of policy of policy, whichever is Tess) per month medical insurance supplement. For service retirement at age fifty-five,(55) with a minimum of twenty (20) years continuous service with the City of Hermosa Beach, a $250.00 (or cost of policy, whichever is Tess) per month medical insurance supplement, provided however that no currently retired employee shall have a benefit amount less than they are currently receiving. ALL OTHER PROVISIONS PREVIOUSLY GIVEN TENTATIVE APPROVAL -BY THE PARTIES. THE ABOVE CONSTITUTES THE ENTIRE PROPOSAL BY THE GENERAL AND SUPERVISORY EMPLOYEES UNIT. If you have any questions, please do not hesitate to contact me. Thanks, William Davis Business Representative & Legal Counsel Teamsters Local 911. 11/3/2005 November 3, 2005 • Honorable Mayor and Members of The Hermosa Beach City Council City Council Meeting of November 8, 2005 Resolution Establishing Wages, Hours, and Working Conditions Governing Employees Represented by the Hermosa Beach Firefighters Association Recommendation: It is recommended that the City Council adopt the attached resolution establishing the wages, hours and working conditions for employees represented by the Hermosa Beach Firefighters' Association effective November 1, 2005 through June 30, 2006. Background: The City Council directed staff to. meet and confer with representatives of this employee group to discuss wages, hours, and working conditions contained in the Memorandum of Understanding that expired on June 30, 2003. The parties began meeting in June of this year and have held approximately four sessions with representatives from the association. When it became apparent that the parties were not making significant progress towards reaching an agreement, the parties declared impasse. Staff contacted the State of California Mediation and Conciliation Service to obtain the services of a mediator in accordance with the City's Employer -Employee Relations Resolution. The parties participated in mediation on September 19, 2005 however, were still .unable to reach an agreement However following mediation, at the request of the Association's negotiating team, staff agreed to meet directly with the general membership of the Association. While these meetings were generally positive they did not result in agreement on a new memorandum of understanding. The matter is now submitted to the City Council for final action as outlined in the Employer -Employee Relations resolution. The proposal submitted by the employee association contained a list of 9 items. The Association indicated that there was some flexibility in their final proposal. However, they were not willing to reach agreement for a total compensation package less than 6% per year over a three year term similar to that received by the. Police Association. The City's final proposal included a total compensation package valued at 4% per year for three year period. This included base wage increases, a proposed drug and alcohol testing policy, language changes clarifying the ability to accrue compensatory time or pay for overtime hours worked, a tuition reimbursement program, and increases to the amounts paid by the City towards retiree medical insurance benefits. Also attached is a copy of the City's final proposal. It is recommended that the City Council adopt the attached resolution implementing the wages, hours and working conditions consistent with the City's final proposal to be effective November 1, 2005 through June 30, 2006 and as detailed in Exhibit A of the resolution. This recommendation would implement the first year of the City's final proposal. Funding for this has been included in Prospective Expendituresaccount of the 2005-2006 Budget. 6b Respectfully submitted: • Michael arl Personnel & Risk Manager, nt Director Viki Copeland Finance Director Stephen Burre City Manager RESOLUTION NO. 05- • A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, ESTABLILSHING WAGES, HOURS, AND WORKING CONDITIONS GOVERNING EMPLOYEES REPRESENTED BY THE HERMOSA BEACH FIREFIGHTERS ASSOCIATION WHEREAS, the City of Hermosa Beach and the Hermosa Beach Firefighters Association have periodically entered into Memoranda of Understanding concerning wages, hours, and working conditions pursuant to the laws of the State of California; and, WHEREAS, the most recent memorandum of understanding between the City and the Hermosa Beach Firefighters Association expired on June 30, 2005; and WHEREAS, City and the Association 'commenced good faith negotiations beginning in June 2005 for the purposes of developing a new memorandum of understanding; and WHEREAS, an impasse was reached in these negotiations on or about August 1, 2005; and WHEREAS, the City and the Association participated in mediation on September 19, 2005 in a good faith attempt to achieve a mutually agreeable memorandum of understanding; and WHEREAS, mediation did not result in agreement on a successor memorandum of understanding. NOW, THEREFORE, the City Council of the City of Hermosa Beach does hereby declare its intent to implement the wages, hours, and working conditions for employees represented by the Hermosa Beach •Firefighters Association, said implementation to be effective November 1, 20005 through June 30, 2006 and as to be shown in Exhibit A attached. • • • PASSED, APPROVED AND ADOPTED THIS DAY OF NOVEMBER, 2005 PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: City Clerk City Attorney EXHIBIT "A" Firefighters Association #1 Term — November 1, 2005 through June 30, 2006 #2 Article 27 — OVERTIME amended to add the following language: Employees may elect to receive pay or accrue compensatory time as compensation for overtime hours worked. #3 The City agrees to provide an education reimbursement benefit to those employees who enroll in academic courses in pursuit of an Associate, Bachelors or Masters degree in a field related to their employment with the City of Hermosa Beach. Employees shall be reimbursed for their course fees, books and tuition in an amount equivalent to those of the California State University as approved by the Personnel Director. An annual fiscal year maximum reimbursement amount will be determined by the Personnel. Director using 'CSU rates. The amount will be determined based on the CSU schedule for attending a Fall semester, one winter session, a Spring semester, and one summer session. #4 Salary increases as follows: • #5 Effective November 1, 2005: 3.25% The City proposes to follow the existing language regarding implementation of disciplinary actions following the conclusion of Step I of the Appeal of Discipline procedure contained in the most recent memorandum of understanding. #6 The City proposes to implement the Drug and Alcohol Policy distributed to the Association on June 30, 2005. #7 Amend Article 42 — RETIREMENT, D.and subsection 2 as follows: D. Employees who retire after the effective date of this resolution shall be eligible for a medical insurance premium supplement. Said premium shall be in the following amount: 2. For service at age fifty (50), or disability retirement (no age restriction) with a minimum of twenty (20) years of service with the City of Hermosa Beach said supplement shall be $350 per month. CITY OF HERMOSA BEACH Revised Proposal of 7/19105 Firefighters Association #1 Term — Effective the date ratified by the Association through 6/30/08 #2 Article 27 — OVERTIME amended to add the following language: Employees may elect to receive pay or accrue compensatory time as compensation for overtime hours worked. #3 The City agrees to provide an education reimbursement benefit to those employees who enroll in academic courses in pursuit of an Associate, Bachelors or Masters degree in a field related to their employment with the City of Hermosa Beach. Employees shall be reimbursed for their course fees, books and tuition in an amount equivalent to those of the. California State University as approved by the Personnel Director. An annual fiscal year maximum reimbursement amount will . be determined by the Personnel Director using CSU rates. The amount. will be determined basedon the CSU schedule for attending a Fall semester, one winter session, a Spring semester, and one summer session. #4 Salary increases as follows: Effective date of MOU: 3.25% Effective 7/1/06: 4% Effective 7/1/07: 4% #5 The City proposes to follow the existing language regarding implementation of disciplinary actions following the conclusion of Step I of the Appeal of Discipline procedure contained in the most recent memorandum of understanding. #6 The City proposes to implement the Drug and Alcohol Policy distributed to the Association on June 30, 2005. #7 Amend Article 42 — RETIREMENT, D and subsection 2 as follows: D. Employees who retire after the effective date of this memorandum of understanding shall be eligible for a medical insurance premium supplement. Said`premium shall be in the following amount: 2. For service at age fifty (50), or disability retirement (no age restriction) with a minimum of twenty (20) years of service with the City of Hermosa Beach said supplement shall, be $350 per month. Hermosa Beach Fire Department Negotiations Proposal #4 July 19, 2005 The Association reserves the right to add to, delete from or modify this proposal. '1. Overtime — Reduce OT cycle to one pay period, OT paid after 106hrs. 2. Retiree Medical - TA. 3. 5% effective 7-1-05,,Average Survey of Area G for second and third year. 4. EOB — increase by $50 on 01/01/06, $50 on 01/10/07\ 5. TA-Comptime 6. Increase EMT bonus from 2% to 5% 7. Delete clause in MOU providing for minimum staffing of 5. 8. Add 1% Certification Pay for the following certificates: a) Prevention b) Investigation I, II c) Instructor I, II III d) Driver Operator e) Public Education f) Fire Protection Specialist g) Plans Examiner 9. Tuition Reimbursement -TA • November 3, 2005 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 8, 2005 REQUEST FROM UNION CATTLE COMPANY TO TEMPORARILY PLACE A WEATHER TENT OVER THE OUTDOOR PATIO ON THE THIRD LEVEL Recommendation: That the City Council consider approving the request for the placement of the tent for a limited duration as requested provided the Union Cattle Company comes into complete compliance with the lowering of the roof on the second level patio. BackEround: I have attached a letter from Allen Sanford of the Union Cattle Company. He has requested City Council consideration of allowing the placement of a weather tent over the third level patio. This will allow the restaurant to make commitments for various holiday events, which according, to their letter is an important part of the their business. The Union Cattle Company has submitted plans to rebuild the second level patio at the proper height. The plans have been approved and a building permit issued for the work. I have been informed that the work will be done and completed the week of November 14`h If the City Council approves the request for the temporary placement of a weather tent, staff would recommend that the trellis structure on the second level patio be completed and signed off before any temporary permit is issued. This will ensure that compliance work is completed. In addition, any tent would be required to meet applicable safety codes and signed off prior to them be allowed for use. This approach will bring the building into compliance. Respectfully submitted, Stephen R. Burre 1 City Manager UN IjJ,.ATT November 2, 2005 To: Steven Burrell, City Manager Cc: Honorable Members of the Hermosa Beach City Council Fr: Allen Sanford, Union Cattle Company RE: Request to allow temporary tent covering under Section 17.72 of the Hermosa Municipal Code Mr. Burrell, I am writing you today to request permission to temporarily place a weather tent over our third patio for a short duration so that we may be able to accommodate the corporate events and banquets that have become crucial to the survival of our business. We understand that this tent cannot be erected for any long duration of time, but hope that the City of Hermosa Beach will understand the importance of this tent to the survival of Union Cattle Company, and allow it under Section 17.72.020 of the Municipal Code. 17.72. 020 No conflicting licenses or permits shall he issued. All departments, officials or public employees vested with the duty or authority to issue permits or licenses where required by law shall conform to the provisions of the zoning code; except, however; that permits for transient activities including, transient sales, parades, sports tournaments, nonpermanent filming activities, and special events shall not be deemed as precluded within any area of the city by virtue' of the zoning code. Transient activities are defined as temporary; nonpermanent and of short duration. These transient activities do not constitute a permanent use of land, but rather, only a • temporary activity... (Ord. 94-1108 sC 3, 1994: prior code Appx. A, Ss 1901) As we have previously discussed and agreed upon, Section 17.72.020 would give the City Council the legal authority to allow this tent on a non -permanent, transient basis, despite the fact that the tent exceeds the allowable height limit. We thank you for interpreting the Municipal Code as we have, and are requesting that the City Council be given the opportunity to do so as well. We appreciate your willingness to work with us, and thank you for helping a Hermosa Beach business through an unfortunate situation. Regards, AJS Allen Sanford Union Cattle Company CITY OF HERMOSA BEACH MUNICIPAL CODE ON-LINE ZONING Chapter 17.72 PERMITS, LICENSES, RESTRICTIONS AND COVENANTS 17.72. 020 No conflicting licenses or permits shall be issued. All departments, officials or public employees vested with the duty or authority to issue permits or licenses where required by law shall conform to the provisions of the zoning code; except, however, that permits for transient activities including, transient sales, parades, sports tournaments, nonpermanent filming activities, and special events shall not be deemed as precluded within any area of the city by virtue of the zoning code. Transient activities are defined as temporary, nonpermanent and of short duration. These transient activities do not constitute a permanent use of land, but rather, only a temporary activity. Except as expressly provided herein, no such license or permit for uses, buildings or purposes where the same would be in conflict with the provisions of the zoning code shall be issued. Any such license or permit, if issued in conflict with the provisions, thereof, shall be null and void. (Ord. "94-1108 § 3, 1994: prior code Appx. A, § 1901) • Subject: FW: Union Cattle Company Weather Tent Dear Steve, I would appreciate your including this written communication into the record for tonight's council meeting. Dear City Council, I am writing regarding Agenda Item 6c -a request from the Union Cattle Company to erect a "temporary" weather tent on their third level patio. 1 strongly urge the Council to reject this request for the following reasons: 1) This is the same restaurant that violated the Hermosa Beach height limit by illegally remodeling their third level. 2) This tent also violates the Hermosa Beach height limit (admitted to by the Union Cattle Company in their memorandum to the city) that was passed by an initiative and therefore, any variance (i.e. the weather tent) granted to the Union Cattle Company must be voted on by the people of Hermosa Beach. 3) No where in the Union Cattle Company's request does it give any date for when the tent will be removed. All their request says is that the tent "cannot be erected for any long duration of time." Long duration can be 1 month, 1 year or ten years. If the Council insists on circumventing the will of the .people of Hermosa Beach by allowing this "temporary" tent, then at the very least you should put in a definite date for removing the tent -I suggest January 2, 2006. After all, the Union Cattle Company's stated purpose according to City Manager Steve Burrell is to use the tent for "various holiday events." I think we would all agree that "holiday events" end on January 2, 2006. I very much hope that the Council will not allow Union Cattle Company to erect this tent. Sincerely, Fred Huebscher Fred Huebscher 310-374-0568 www.politicalscientists.com 11/8/2005 SUPPLEMENTAL C INFORMATION I • • November 3, 2005 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 8, 2005 HOLIDAY PARKING REGULATIONS Recommendation: That the City Council acknowledge the holiday parking program for all silver meters from Wednesday,November 23, 2005 through Sunday, December 25, 2005. Background: The City Council has, for a number of years, provided up to 3 hours of free parking at silver meters to encourage shopping in the commercial areas. An insert is placed in the meters stating "3 hours free parking". Respectfully submitted, City Manager