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Home My WebLink About2024-06-01-CC-SS-MINCity Hall 1315 Valley Drive Hermosa Beach, CA 90254 City of Hermosa Beach Meeting Minutes - Final City Council Mayor Justin Massey Mayor Pro Tem Dean Francois Councilmembers Rob Saemann Mike Detoy Ray Jackson 8:30 AMSaturday, June 1, 2024 CITY COUNCIL RETREAT Local Collaborative 1221 Hermosa Avenue, Suite 101 Hermosa Beach, CA 90254 HERMOSA BEACH CITY COUNCIL RETREAT AGENDA 1. CALL TO ORDER (8:30 A.M.) Mayor Massey called the City Council Retreat at 8:57 a.m. 2. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by David Grethen. 3. ROLL CALL City Clerk Myra Maravilla announced a quorum. Mayor Massey, Mayor Pro Tempore Francois, Councilmember Saemann, Councilmember Detoy, and Councilmember Jackson Present:5 - Absent:0 4. WELCOME REMARKS (City Manager Suja Lowenthal) City Manager Suja Lowenthal provided welcome remarks. 5. PUBLIC PARTICIPATION (8:45 A.M.) In-Person Public Comment: David Grethen Virtual Public Comment: Page 1City of Hermosa Beach Printed on 6/12/2024 June 1, 2024City Council Meeting Minutes - Final Anthony Higgins Laura Pena a)24-0294 SUPPLEMENTAL ECOMMENTS FOR PUBLIC COMMENT 6. ITEMS FOR COUNCIL DISCUSSION (9:00 A.M.): a)REPORT 24-0272 CITY COMMUNICATIONS PLAN AND PROTOCOLS (City Manager Suja Lowenthal) City Manager Suja Lowenthal provided a presentation. Mayor Massey spoke. Councilmember Detoy spoke. Mayor Pro Tem Francois spoke. Mayor Massey spoke. City Manager Lowenthal spoke about recommendations to update the Communications Plan. Mayor Massey spoke. Mayor Pro Tem Francois spoke. In-Person Public Comment: David Grethen Virtual Public Comment: Anthony Higgins Mayor Massey provided comments about the Leader’s Guide. City Manager Lowenthal provided comments on current protocols used to communicate with commissioners. Councilmember Saemann provided comments about ex-parte communications. Mayor Pro Tem Francois provided comments. Councilmember Detoy provided comments. Page 2City of Hermosa Beach Printed on 6/12/2024 June 1, 2024City Council Meeting Minutes - Final City Manager Lowenthal provided comments. Mayor Pro Tem Francois provided comments. City Manager Lowenthal provided information about Mayor-signed letters of support. b)REPORT 24-0260 CONSIDERATION OF AMENDING THE RULES OF CONDUCT OF CITY COUNCIL MEETINGS AND SUBSIDIARY CITY BOARDS AND COMMISSIONS (City Attorney Patrick Donegan) City Attorney Patrick Donegan provided a presentation. In-Person Public Comment: David Grethen Virtual Public Comment: Raymond Dussault Kent Allen Mayor Pro Tem Francois asked questions about substitute motions and amendments to motions. David Grethen provided information. Councilmember Saemann provided comments. Mayor Massey spoke in support of Rosenberg’s Rules of Order. Councilmember Detoy provided comments. Councilmember Jackson provided comments. Mayor Pro Tem Francois provided comments. City Council consensus was to continue using Robert’s Rules of Order. c)REPORT 24-0267 DISCUSSION ON THE HANDLING OF AGENDA ITEMS AND TIMING FOR COUNCIL QUESTIONS VERSUS DELIBERATION AND FINDING (City Attorney Patrick Donegan) Mayor Pro Tem Francois suggested to reconsider the allotted minutes for general public comment to three minutes per speaker. Page 3City of Hermosa Beach Printed on 6/12/2024 June 1, 2024City Council Meeting Minutes - Final Councilmember Detoy made comments about shortening the City Manager Report and subsequent staff presentations. In-Person Public Comment: David Grethen Stephen Izant Virtual Public Comment: Anthony Higgins Kent Allen Councilmember Saemann provided comments. Mayor Pro Tem Francois provided comments about having the agenda published one day earlier. Comments were made to reserve Council questions for the City Manager Report and staff presentations until after public comments. Councilmember Saemann requested to bring back Zoom for general public comment, continue to limit the time block to thirty minutes, and revert to three minutes per speaker. Councilmember Jackson provided comments about maintaining general public comment at two minutes per speaker. Councilmember Detoy shared information about the Leader’s Guide. Mayor Massey made comments about time spent on Proclamations/Presentations and staff reports. A request was made to add a five minute time estimate next to presentations. A request was made to limit the City Manager Report to five minutes. Direction was provided to have the City Clerk display each proclamation on screen in place of the Mayor reading it in its entirety. Mayor Pro Tem Francois commented on having the City Manager Report submitted as a Consent Calendar item instead of a verbal presentation. Direction was provided to have the City Clerk include how long each item takes for the staff presentation and deliberation. Page 4City of Hermosa Beach Printed on 6/12/2024 June 1, 2024City Council Meeting Minutes - Final The City Council recessed at 11:58 p.m. The City Council resumed the meeting at 1:04 p.m. The City Clerk conducted roll call. All members were present. Mayor Pro Tem Francois commented on implementing an informal process to limit Council comments to five minutes per round of comments. d)REPORT 24-0258 DISCUSSION ON MEETING DISTURBANCES AND OPTIONS (City Attorney Patrick Donegan) City Attorney Patrick Donegan provided a presentation Mayor Pro Tem Francois provided comments. Mayor Massey provided information. Councilmember Jackson provided comments. Comments were made about having the City Clerk include in the public comment announcement that cheering or jeering is not allowed. Councilmember Saemann provided comments and asked various questions about the removal process of members of the public disrupting the meeting. Direction was provided to have the City Clerk update the Speaker Card to notate the time limit for general public comment. Councilmember Detoy suggested to add a disclaimer to the Speaker Card and language on the Agenda about decorum and being subject to removal. Mayor Pro Tem Francois provided comments. Councilmember Jackson suggested the mayor remind the public that no jeering or cheering is allowed. Councilmember Saemann made comments on having a guide or handbook for the mayor and/or chair on how to run a meeting. Mayor Massey spoke. Councilmember Saemann spoke. Page 5City of Hermosa Beach Printed on 6/12/2024 June 1, 2024City Council Meeting Minutes - Final Virtual Public Comment: Kent Allen Anthony Higgins e)REPORT 24-0262 ESCRIBE AGENDA MANAGEMENT SYSTEM PRESENTATION (City Clerk Myra Maravilla) City Clerk Myra Maravilla provided a presentation. In-Person Public Comment: David Grethen Virtual Public Comment: Anthony Higgins Laura Pena Kent Allen Mayor Massey expressed support for the use of the verification link and profanity filter. Councilmember Jackson expressed support for moving to virtual voting and discontinuing the roll call vote. Councilmember Detoy did not support the use of the verification links, and supported touch voting and enabling the profanity filter. Councilmember Saemann expressed support for the use of the verification link and profanity filter. Mayor Pro Tem Francois expressed opposition for the use of the verification link but supported the profanity filter. The City Council asked various questions. f)REPORT 24-0274 COMMUNITY DEVELOPMENT AND PUBLIC WORKS DEPARTMENTS OVER-THE-COUNTER SERVICES (Community Development Director Carrie Tai) (Public Works Director Joe SanClemente) Community Development Director Carrie Tai and Public Works Director Joe SanClemente provided a presentation. Mayor Pro Tem Francois provided comments about payment taken at the same counter where a permit is being pulled. Councilmember Detoy provided comments about City Hall hours of Page 6City of Hermosa Beach Printed on 6/12/2024 June 1, 2024City Council Meeting Minutes - Final operation. No public comment was provided. Councilmember Jackson provided comments. Councilmember Saemann provided comments and thanked staff for improved customer service. Mayor Pro Tem Francois provided comments. g)REPORT 24-0277 POLICIES AND PROCEDURES FOR PIER PLAZA LIGHTING, PROCLAMATION, AND ADJOURNMENT REQUESTS (Executive Assistant Ann Yang) Executive Assistant Ann Yang provided a presentation. Virtual Public Comment: Kent Allen Mayor Massey spoke. Councilmember Saemann spoke. Councilmember Detoy spoke. Mayor Massey expressed support of lighting Pier Plaza to recognize national holidays. Mayor Pro Tem Francois spoke about coming up with a small list of automatically unapproved requests such as international issues. 7. PUBLIC PARTICIPATION (3:30 P.M.) Virtual Public Comment: Anthony Higgins Kent Allen In-Person Public Comment: David Grethen Stephen Izant 8. CLOSING REMARKS (City Manager Suja Lowenthal - 3:45 P.M.) Page 7City of Hermosa Beach Printed on 6/12/2024 June 1, 2024City Council Meeting Minutes - Final City Manager Suja Lowenthal provided closing remarks. 9. ADJOURNMENT (4:00 P.M.) Mayor Massey adjourned the meeting at 4:02 p.m. Page 8City of Hermosa Beach Printed on 6/12/2024