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2025-08-26 | Regular Meeting
CITY OF HERMOSA BEACH CITY COUNCIL Post-Meeting Agenda Tuesday, August 26, 2025 Closed Session - 5:00 PM and Open Session - 6:00 PM Council Chambers 1315 Valley Drive Hermosa Beach, CA 90254 CITY COUNCIL Rob Saemann, Mayor Mike Detoy, Mayor Pro Tem Ray Jackson, Councilmember Michael D. Keegan, Councilmember Dean Francois, Councilmember David Pedersen, City Treasurer APPOINTED OFFICIALS Steve Napolitano, Interim City Manager Todd Leishman, Interim City Attorney EXECUTIVE TEAM Brandon Walker, Administrative Services Director Myra Maravilla, City Clerk Alison Becker, Community Development Director Lisa Nichols, Community Resources Director Landon Phillips, Police Chief Joe SanClemente, Public Works Director AMERICANS WITH DISABILITIES ACT OF 1990 - To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices (ALD) are available for check out at the meeting. If you require special assistance to participate in this meeting, you must call or submit your request in writing to the Office of the City Clerk at (310) 318-0204 or at cityclerk@hermosabeach.gov at least 48 hours before the meeting. PARTICIPATION AND VIEWING OPTIONS Hermosa Beach City Council meetings are open to the public and are being held in person in the City Hall Council Chambers located at 1315 Valley Drive, Hermosa Beach, CA 90254 and via teleconference/Zoom at the Businesses Center at the Island Palms Best Western at 2051 Shelter Island Drive, San Diego, CA 92106. Public comment is only guaranteed to be taken in person at City Hall during the meeting or prior to the meeting by submitting an eComment for an item on the agenda. As a courtesy only, the public may view and participate on action items listed on the agenda via the following: Zoom: https://us02web.zoom.us/j/89968207828? pwd=bXZmWS83dmxHWDZLbWRTK2RVaUxaUT092 • Phone: Toll Free: (833) 548 0276; Meeting ID: 899 6820 7828, then #; Passcode: 472825• Comment: Submit an eComment no later than three (3) hours before the meeting start time.• Supplemental Email: Supplemental emails are available for agenda items only and must be sent to cityclerk@hermosabeach.gov. Supplemental emails should indicate the agenda item and meeting date in the subject line and must be received no later than three (3) hours before the meeting start time. Emails received after the deadline but before the meeting ends will be posted to the agenda the next business day. Writings distributed to all, or majority of all, of the City Council after the agenda has been posted shall be available for inspection at the City Clerk's Office located at 1315 Valley Drive, Hermosa Beach, CA 90254 during regular business hours. • Please be advised that while the City will endeavor to ensure these remote participation methods are available, the City does not guarantee that they will be technically feasible or work all the time. Further, the City reserves the right to terminate these remote participation methods (subject to Brown Act restrictions) at any time and for whatever reason. Please attend in person or by submitting an eComment to ensure your public participation. Similarly, as a courtesy, the City will also plan to broadcast the meeting via the following listed mediums. However, these are done as a courtesy only and not guaranteed to be technically feasible. Thus, in order to guarantee live time viewing and/or public participation, members of the public shall attend in Council Chambers. Cable TV: Spectrum Channel 8 and Frontier Channel 31 in Hermosa Beach • YouTube: https://www.youtube.com/c/CityofHermosaBeach90254 • Live Stream: www.hermosabeach.gov/agenda• Cablecast App: Available on supported devices and smart TVs• If you experience technical difficulties while viewing a meeting on any of our digital platforms, please Page 2 of 1053 try another viewing option. Page 3 of 1053 Pages 1.CLOSED SESSION—CALL TO ORDER 5:00 PM 2.ROLL CALL 3.PUBLIC COMMENT ON THE CLOSED SESSION AGENDA This Public Comment period is limited to Closed Session agenda items only. Public Comment is limited to three (3) minutes per speaker. 4.RECESS TO CLOSED SESSION 4.a MINUTES: Approval of minutes of Closed Session held on July 22, 2025 4.b Conference with Legal Counsel Existing Litigation—Government Code Section 54956.9(d)(1) The City finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. (1 case) Name of Case: Todd Koerner v. City of Hermosa Beach et al. Case Number: 25STCP00891 Date of Filing: March 7, 2025 4.c Conference with Legal Counsel Existing Litigation—Government Code Section 54956.9(d)(1) The City finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. (2 cases) Name of Case: Jonathan Cruz v. City of Hermosa Beach Case Number: EDCV 23-2593 JGB (DTBx) Date of Filing: March 1, 2023 Name of Case: Jonathan Cruz v. City of Hermosa Beach Case Number: 22STRCV01015 Date of Filing: December 5, 2022 5.OPEN SESSION—CALL TO ORDER 6:00 PM 6.PLEDGE OF ALLEGIANCE 7.ROLL CALL 8.CLOSED SESSION REPORT 9.ANNOUNCEMENTS—UPCOMING CITY EVENTS 10.APPROVAL OF AGENDA This is the time for the City Council to discuss any changes to the order of agenda items. Recommended Action: To amend the order of the agenda by moving the City Manager Report to the end of the agenda and hearing Municipal Matter 17.i before Municipal Matter 17.a. Page 4 of 1053 11.PROCLAMATIONS / PRESENTATIONS 12.CITY MANAGER REPORT 12 13.PUBLIC COMMENT 15 This is the time for members of the public to address the City Council on any items within the Council's jurisdiction and on items where public comment will not be taken (City Manager Reports, City Councilmember Comments, Consent Calendar items not pulled for separate consideration, and Future Agenda Items). If public comment is provided on Public Hearing or Municipal Matter items, public comment on the same item(s) will not be accepted when the item(s) are heard at a later part of the meeting. The public is invited to attend and provide public comment. Public comments are limited to two minutes per speaker and shall only be taken from those present in City Council Chambers. No remote public comment will be taken during this time unless required by the Brown Act. A total of thirty minutes will be allocated to this initial public participation item. This time allotment may be modified due to time constraints at the discretion of the Mayor or City Council. Another period is also reserved for general comment later in the meeting for those who could not be heard at this time. No action will be taken on matters raised during public comment, except that the Council may take action to schedule issues raised during public comment for a future agenda. Speakers with comments regarding City management or departmental operations are encouraged to submit those comments directly to the City Manager. Members of the audience will have a future opportunity to speak on items pulled from the Consent Calendar for separate discussion, Public Hearings, and Municipal Matters when those items are heard. 14.CITY COUNCILMEMBER COMMENTS 14.a UPDATES FROM CITY COUNCIL AD HOC SUBCOMMITTEES AND STANDING COMMITTEE DELEGATES/ALTERNATES 15.CONSENT CALENDAR The following matters will be acted upon collectively with a single motion and vote to approve with the majority consent of the City Council. Councilmembers may orally register a negative vote on any Consent Calendar item without pulling the item for separate consideration before the vote on the Consent Calendar. There will be no separate discussion of these items unless a Councilmember removes an item from the Consent Calendar, either under Approval of the Agenda or under this item before the vote on the Consent Calendar. Items removed for separate discussion will be provided a separate public comment period. Recommended Action: To approve the balance of the Consent Calendar. Mayor Saemann and Mayor Pro Tem Detoy pulled item 7.a from the July 28, 2025, Planning Commission minutes, listed as item 15.d, to discuss at a September 2025 City Council meeting. Page 5 of 1053 15.a WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA Recommended Action: To waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived. 15.b CITY COUNCIL MEETING MINUTES - 25-CCO-034 25 (City Clerk Myra Maravilla) Recommended Action: To approve the minutes of the July 22, 2025, Regular Meeting and the July 22, 2025, Special Meeting. 15.c CHECK REGISTERS - 25-AS-066 41 (Administrative Services Director Brandon Walker) Recommended Action: To receive and file the check registers for the period of July 16, 2025, through August 13, 2025. The Administrative Services Director certifies the accuracy of the demands. 15.d PLANNING COMMISSION MEETING MINUTES - 25-CDD-110 108 (Community Development Director Alison Becker) Recommended Action: To receive and file the action minutes of the Special Meeting of July 28, 2025 and the Regular Meeting of August 19, 2025. 15.e PLANNING COMMISSION TENTATIVE FUTURE AGENDA ITEMS - 25-CDD-115 119 (Community Development Director Alison Becker) Recommended Action: To receive and file the tentative agendas for the September 8, 2025, Special Meeting and the September 16, 2025, Regular Meeting. 15.f PARKS, RECREATION, AND COMMUNITY RESOURCES ADVISORY COMMISSION MEETING MINUTES - 25-CR-061 121 (Community Resources Director Lisa Nichols) Recommended Action: To receive and file the action minutes of the July 1, 2025, Regular Meeting. 15.g CAPITAL IMPROVEMENT PROGRAM STATUS REPORT AS OF AUGUST 18, 2025 - 25-PW-051 127 (Public Works Director Joe SanClemente) Recommended Action: To receive and file the Capital Improvement Program Status Report as of August 18, 2025. Page 6 of 1053 15.h ADOPT A RESOLUTION APPROVING THE ACCEPTANCE OF GRANT FUNDS FROM THE OCEAN PROTECTION COUNCIL FOR SEA LEVEL RISE ADAPTION PLAN AND VULNERABILITY ANALYSIS AND EXECUTE A GRANT AGREEMENT - 25-CMO-054 134 (Environmental Programs Manager Douglas Krauss) Recommended Action: To adopt Resolution No. RES-25-7510 to accept $583,307 from Senate Bill 1 Sea level rise adaptation planning grant funds from the Ocean Protection Council (OPC) for the implementation of a Sea Level Rise Adaptation Plan (SLRAP) and a Vulnerability Analysis and authorize the City Manager to execute the grant agreement and the City Clerk to attest, subject to approval by the City Attorney. 15.i LOS ANGELES COUNTY FIRE AND AMBULANCE MONTHLY REPORT FOR MAY 2025 - 25-CMO-052 136 (Emergency Management Coordinator Maurice Wright) Recommended Action: To receive and file the May 2025 Fire and Ambulance monthly report. 15.j LOS ANGELES COUNTY FIRE AND AMBULANCE MONTHLY REPORT FOR JUNE 2025 - 25-CMO-053 151 (Emergency Management Coordinator Maurice Wright) Recommended Action: To receive and file the June 2025 Fire and Ambulance monthly report. 15.k APPROVAL OF AGREEMENT WITH THE WOMAN’S CLUB OF HERMOSA BEACH FOR USE OF THE CLARK BUILDING - 25-CR-058 167 CEQA: Approval of the agreement with the Woman’s Club of Hermosa Beach for use of the Clark Building would be exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15304 (e). The proposed agreement would allow for a minor, temporary use of an indoor City facility wth negligible or no permanent effect on the environment. (Community Resources Director Lisa Nichols) Recommended Action: To approve an agreement with the Woman’s Club of Hermosa Beach (Woman’s Club) for use of the Clark Building beginning September 2025 through December 2028; and authorize the City Manager to execute the agreement and the City Clerk to attest, subject to approval by the City Attorney. 16.PUBLIC HEARINGS—TO COMMENCE AT 6:30 P.M 17.MUNICIPAL MATTERS Page 7 of 1053 17.a ADOPT A RESOLUTION TO APPROVE A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF HERMOSA BEACH AND THE POLICE MANAGEMENT GROUP EFFECTIVE JULY 1, 2025 – JUNE 30, 2028 - 25-AS-057 184 (Human Resources, Cynthia Stafford) Recommended Action: To adopt Resolution No. RES-25-7510 approving the Memorandum of Understanding (MOU) between the City of Hermosa Beach and the Police Management Group for Fiscal Years 2026-2028. 17.b ADOPT A RESOLUTION FOR WAGES AND EMPLOYMENT TERMS AND CONDITIONS FOR UNREPRESENTED EMPLOYEES EFFECTIVE JULY 1, 2025 – JUNE 30, 2028 - 25-AS-065 237 (Human Resources, Cynthia Stafford) Recommended Action: To adopt Resolution No. RES-25-7512 approving wages and terms and conditions of employment in Exhibit A for the Unrepresented classifications for the Fiscal Years (FY) 2026-2028. 17.c ADOPT A RESOLUTION TO APPROVE A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF HERMOSA BEACH AND THE GENERAL AND SUPERVISORY EMPLOYEES’ BARGAINING UNIT, TEAMSTERS LOCAL 986, EFFECTIVE JULY 1, 2025 – JUNE 30, 2028 - 25-AS-057 273 (Human Resources, Cynthia Stafford) Recommended Action: To adopt Resolution No. RES-25-7513 approving the Memorandum of Understanding (MOU) between the City of Hermosa Beach and the General and Supervisory Employees’ Bargaining Unit, Teamsters Local 986 (Teamsters) for the Fiscal Years (FY) 2026-2028. 17.d ADOPT A RESOLUTION TO ADOPT THE SIDE LETTER TO THE PROFESSIONAL AND ADMINISTRATIVE EMPLOYEE GROUP MEMORANDUM OF UNDERSTANDING FOR FISCAL YEARS 2026- 2028 - 25-AS-058 343 (Human Resources, Cynthia Stafford) Recommended Action: To adopt Resolution No. RES-25-7514 to adopt the Side Letter to the Professional and Administrative Employees (PAE) Memorandum of Understanding. 17.e ADOPT A RESOLUTION TO APPROVE A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF HERMOSA BEACH AND THE HERMOSA BEACH POLICE OFFICERS’ ASSOCIATION BARGAINING GROUP EFFECTIVE JULY 1, 2025 – JUNE 30, 2028 - 25-AS-067 400 (Human Resources Manager Tiffany Nguyen) Page 8 of 1053 Recommended Action: To adopt Resolution No. RES-25-7515 approving the Memorandum of Understanding (MOU) between the City of Hermosa Beach and the Hermosa Beach Police Officers’ Association (POA) Bargaining Group for the period of July 1, 2025 through June 30, 2028. 17.f ADOPT A RESOLUTION TO RETROACTIVELY APPROVE A SECTION 125 CAFETERIA PLAN AND ADOPTION AGREEMENT - 25- AS-064 455 (Human Resources Manager Tiffany Nguyen) Recommended Action: To adopt Resolution No. RES-25-7516 to approve a Section 125 Cafeteria Plan, retroactive to January 1, 2023; and authorize the City Manager to execute a Section 125 Cafeteria Plan Adoption Agreement, subject to approval by the City Attorney. 17.g AWARD OF PROFESSIONAL SERVICES AGREEMENT FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR CIP 699 PARKING LOT C IMPROVEMENTS TO H.W. LOCHNER, INC. - 25-PW-050 472 (Public Works Director Joe SanClemente) Recommended Action: To award a contract for construction management and inspection services for CIP 699 Parking Lot C Improvements to H.W. Lochner, Inc. at a not-to-exceed amount of $256,720.60 for a term of one year ending August 26, 2026, with an option to allow the City manager to extend up to one additional year; authorize the Public Works Director to establish a 10 percent project contingency of $25,672; authorize the City Manager to approve contract amendments up to the amount of the approved project contingency; and authorize the Mayor to execute and the City Clerk to attest the proposed agreements subject to approval by the City Attorney. 17.h ADOPT TWO RESOLUTIONS AND RATIFY THE EMERGENCY CONTRACT FOR THE SINKHOLE AND STORM DRAIN REPAIRS ON VALLEY DRIVE - 25-PW-049 929 CEQA: Determine the Annual Storm Drain Improvements project is exempt from the California Environmental Quality Act pursuant to CEQA Guidelines Section 15302 (Replacement or Reconstruction) and Section 15269 (Emergency Repairs). The proposed work is emergency replacement or reconstruction of existing utility systems and/or facilities involving negligible or no expansion of capacity. (Public Works Director Joe SanClemente) Page 9 of 1053 Recommended Action: To adopt Resolution No. RES-25-7517, requiring a four-fifths (4/5) vote of the City Council, pursuant to Public Contract Code Section 22050, to declare an emergency in response to a sink hole on Valley Drive due to storm drain failure, ratify the action taken by the City Manager, and authorize the City Manager to take further action as may be necessary (Attachment 2); adopt Resolution No. RES-25-7518 proclaiming the termination of the existence of a local emergency (Attachment 2); and authorize the Director of Public Works to file a Notice of Completion following completion of the project. 17.i CONSIDERATION OF REVERTING GENERAL PUBLIC COMMENTS TO THREE MINUTES PER SPEAKER AND INCLUDING REMOTE PUBLIC PARTICIPATION FOR THE GENERAL PUBLIC COMMENT PERIOD - 25-CCO-032 988 (City Clerk Myra Maravilla) Recommended Action: To amend Resolution No. RES-24-7414 as follows: To revert General Public Comment to 3 minutes and to allow a remote participation option; 1. To move the City Manager Report before the second General Public Comment opportunity; 2. To add a new Informational Items category after the second General Public Comment opportunity; 3. To separate the City Councilmember Comments from the Updates from City Council Ad Hoc Subcommittees and Standing Committee Delegates/Alternates item; and 4. To eliminate the 30-minute time limit for the first General Public Comment opportunity. 5. A friendly amendment was made by Mayor Saemann, accepted by Councilmember Francois, to allow visual aids to be displayed during live meetings by public commenters for items listed on the agenda only and to be provided to the City Clerk at least 24 hours before the meeting and subject to approval by the City Clerk. 17.j INTRODUCTION OF AN ORDINANCE UPDATING THE CAMPAIGN CONTRIBUTION LIMIT - 25-CCO-033 1011 (City Clerk Myra Maravilla) Recommended Action: To introduce by title only and waive first reading of Ordinance No. ORD- 25-1488 updating the campaign contribution limit to five hundred dollars. Page 10 of 1053 18.FUTURE AGENDA ITEMS This is the time for Councilmembers to schedule future agenda items and to ask questions about the status of previously approved future agenda items. No discussion, debate, or public comment will be taken. Councilmembers should consider the city's work plan when considering new items. The tentative future agenda items document is provided for information only. 18.a TENTATIVE FUTURE AGENDA ITEMS - 25-CMO-056 1047 Attached is the current list of tentative future agenda items for Council’s information. 19.PUBLIC COMMENT This time is set aside for the public to address the Council on any item of interest within the subject matter jurisdiction of the Council that could not be heard under the first public comment opportunity because there were too many prior public speakers and the thirty-minute maximum time limit was exhausted. 20.ADJOURNMENT Page 11 of 1053 CITY MANAGER UPDATE August 26, 2025 Page 12 of 1053 Update for August 26, 2025 Labor Day Holiday Reminders (Sept. 1): •City Hall and Community Center Closed •Police and Public Works remain available (Police non-emergency line: 310-524-2750) •Trash collection delayed by one day for the week •Street sweeping not enforced but all other parking regulations will be enforced Page 13 of 1053 Stay Connected •Keep in touch with the latest City news and happenings around Hermosa Beach Page 14 of 1053 City Council Meeting | August 26, 2025 eComment Report AgendaItem Name Comment Position CONSIDERATION OF REVERTING GENERAL PUBLIC COMMENTS TO THREE MINUTES PER SPEAKER AND INCLUDING REMOTE PUBLIC PARTICIPATION FOR THE GENERAL PUBLIC COMMENT PERIOD - 25-CCO- 032 John Burry It's ironic that this item has been placed almost at the end of the agenda. Why schedule an item about public comment at a time when it is likely that the fewest members of the public will be able to comment ? The motion last year that reduced public comment last year was carried out after midnight. It was made and pushed through by Jackson and Massey using two fallacious arguments. Firstly, that allowing the public a whole three minutes was the cause of overly long meetings. Plainly nonsense, completely unsupported by the data. Councilmember Jackson might do better to rein in his endless prepared speeches before blaming the residents again. Secondly, that allowing remote general public comment would result in our meetings being hijacked by bad actors from out of town. It happened once, and the mute button exists in the event of it happening again. To punish general public participation as a response is a gross overreach and does nothing to support local democracy. In the past year, we have had several instances of organized 'protest' by out of town unions that have soaked up public comment and meeting time. We have also seen City Manager and Police Chief reports become longer and longer, meaning that the start time of General Public comment has become completely unpredictable. Since the appointments of Interim City Manager Steve Napolitano and Police Chief Phillips, these reports have become more reasonable in length, but all councilmembers and city staff should remember that public participation is a right, not a privilege, and it should be respected rather than minimized. Engagement by the public in city business should be celebrated - we should seek to broaden it where possible, and to make it as simple as we can. With regard to online general public comment, you should remember that there are members of the community who find it difficult to attend in person. Some for reasons of disability, and some simply because of child care and busy schedules. Show them the respect that they deserve. And finally, you might do well to remember that it can be difficult to frame a complex argument in just two minutes, especially for those unaccustomed to speaking in public. Councilmembers give themselves unlimited time to make their own arguments - maybe you should try putting yourselves under the same pressure. For Page 15 of 1053 City Council Meeting | August 26, 2025 eComment Report AgendaItem Name Comment Position PARKS, RECREATION, AND COMMUNITY RESOURCES ADVISORY COMMISSION MEETING MINUTES - 25-CR- 061 Anthony Higgins Dear City Council, The Planning Commission and City Council meeting agenda always include a Future Agenda items calendar. The parks commission has many items that should be listed on a future agenda items calendar like dog parks, pools, additional pickleball courts, the approval if their new management software, upcoming contract negotiations and on and on. obviously maintaining a future agenda items calendar is a best practice i hope this consistency can be achieved across all councill & commission meetings thanks th Against PARKS, RECREATION, AND COMMUNITY RESOURCES ADVISORY COMMISSION MEETING MINUTES - 25-CR- 061 Anthony Higgins Dear City Council, Inaddition to the reasons cited in my earlier post, there is one more reason i believe all council and commsion meeting agendas should include a future agenda items calendar. The agenda can come out as little as 72 hours before the meeting. Since the parks commission meeting excludes a future agenda items calendar it doesnt allow residents nor the commissioners the best opportunity to adequately prepare. 72 hours advance notice is simply not enough, especially since many times the date the future agenda item will be heard is known many months in sdvance. There is simply no good reason i can think of for the city council and planning commission to have future agenda items tentatively scheduled for hearings AND for the parks commission not to do the same. It would also allow commissioners and the public to push for earlier hearing dates if warranted. Consistency matters. Thanks th No Position Page 16 of 1053 City Council Meeting | August 26, 2025 eComment Report AgendaItem Name Comment Position PUBLIC COMMENT Robert Aronoff Now that election fairness has almost everyones attention, there is no better time to consider Rank Choice Voting (RCV). Hermosa Beachs current election proceedurees deprive voters of meaningful choices, create increasingly toxic campaign cycles, advance candidates who lack broad support. It leaves voters feeling like their voices are not heard. Ranked Choice Voting is the solution. Ranked choice voting (RCV) makes our elections better by allowing voters to rank candidates in order of preference. RCV is straightforward: Voters have the option to rank candidates in order of preference: first, second, third and so forth. If your first choice doesnt have a chance to win, your ballot counts for your next choice. RCV works in all types of elections and supports more representative outcomes. RCV means better choices, better campaigns, and better representation. RCV reduces problems like vote-splitting, so-called spoiler candidates and unrepresentative outcomes that can arise when more than two candidates run for a single position. With RCV, voters can sincerely rank candidates in order of preference. Voters know that if their first choice doesnt win, their vote automatically counts for their next choice instead. This frees voters from worrying about how others will vote and which candidates are more or less likely to win. For PARKS, RECREATION, AND COMMUNITY RESOURCES ADVISORY COMMISSION MEETING MINUTES - 25-CR- 061 Howard Lee This item's Attachment-1 has an esoteric title "PR Minutes 7-01-2025 - 25-CR-061.pdf". The correct tile of this attachment should simply be "Staff Report with Recommendation". Commission agendas seem to identify the Staff Report correctly however Council Agendas do not. This is very confusing to the public. Kindly correct in the future. - CITY COUNCIL MEETING MINUTES - 25- CCO-034 Howard Lee This item's Attachment-1 has a meaningless esoteric title for the Public viewing same. The correct tile of Attachment-1 should simply be "Staff Report with Recommendation" to remind the public to perhaps review the "Staff report". Also somewhere on the agenda it should clearly indicate to Click or Tap on each item to be sure to be aware that there is a Staff Report and or public eComments. Having the tiny meaningless eScribe icons is insufficient for the lay public not regularly viewing agendas. Thank You. - Page 17 of 1053 City Council Meeting | August 26, 2025 eComment Report AgendaItem Name Comment Position CHECK REGISTERS - 25-AS- 066 Howard Lee This item's Attachment-1 also has a meaningless, esoteric title for the Public viewing same. The correct tile of Attachment-1 should simply be "Staff Report with Recommendation" to remind the public to perhaps review the "Staff report". Essentially every item on this agenda also has a meaningless title for the items Attachment-1. Attachment-1 of each item should clearly be labeled as the STAFF REPORT. Ive heard people read me the agenda items text and asking what it meant. They had ZERO idea that there was a Staff Report. Hopefully this is not intentional to hide the Staff Reports from the public. The Staff Report for each item needs to be clearly identified as it was years ago. Also somewhere on the agenda it should clearly indicate for the public to Click or Tap on each item to be sure to be aware that there is a Staff Report, other materials, and or public eComments. Having the tiny meaningless eScribe icons is insufficient for the lay public who may not regularly be viewing agendas. Thank You. - LOS ANGELES COUNTY FIRE AND AMBULANCE MONTHLY REPORT FOR MAY 2025 - 25-CMO- 052 Howard Lee This significant item's Attachment-1 additionally has a meaningless, esoteric title for the Public viewing same. Why is this Attachement-1 clearly labeled as the Staff Report? The correct tile of Attachment-1 should simply be "Staff Report with Recommendation" with or without additional wording to remind the public to perhaps review the "Staff report". Essentially every item on this agenda also has a meaningless title for the items Attachment-1. Attachment-1 of each item should clearly be labeled as the STAFF REPORT. Ive heard people read me the agenda items text and asking what it meant. They had ZERO idea that there was a Staff Report. Hopefully this is not intentional to hide the Staff Reports from the public. The Staff Report for each item needs to be clearly identified as it was years ago. Also somewhere on the agenda it should clearly indicate for the public to Click or Tap on each item to be sure to be aware that there is a Staff Report, other materials, and or public eComments. Having the tiny meaningless eScribe icons is insufficient for the lay public who may not regularly be viewing agendas. Thank You. - Page 18 of 1053 City Council Meeting | August 26, 2025 eComment Report AgendaItem Name Comment Position ADOPT TWO RESOLUTIONS AND RATIFY THE EMERGENCY CONTRACT FOR THE SINKHOLE AND STORM DRAIN REPAIRS ON VALLEY DRIVE - 25-PW- 049 Howard Lee Council, City Clerk, Staff and others: This significant item's Attachment-1 additionally has a meaningless, esoteric title for the Public viewing this agenda and this item, if the public even becomes aware there are attachments to this item, of which they won't know if they don't actually click or tap on the item. Why is this items Attachment-1 not clearly labeled as the Staff Report? The correct tile of Attachment-1 should simply be "Staff Report with Recommendation" with or without additional wording as desired, and to remind the public to perhaps review the "Staff report". Essentially every item on this agenda also has a meaningless title for its Attachment-1. Attachment-1 of each item should clearly be labeled as the STAFF REPORT. Ive heard people read me the agenda items text and asking what it meant. They had ZERO idea that there was a Staff Report. Hopefully this is not intentional to hide the Staff Report(s) from the public. The Staff Report for each item needs to be clearly identified as it was in the past. Also somewhere on the agenda it should clearly indicate for the public to Click or Tap on each item to be sure to be aware that there is a Staff Report, other materials, and or public eComments. Having the tiny meaningless eScribe icons is insufficient for the lay public who may not regularly be viewing agendas. Thank You. Howard Lee - Page 19 of 1053 City Council Meeting | August 26, 2025 eComment Report AgendaItem Name Comment Position ADOPT TWO RESOLUTIONS AND RATIFY THE EMERGENCY CONTRACT FOR THE SINKHOLE AND STORM DRAIN REPAIRS ON VALLEY DRIVE - 25-PW- 049 Howard Lee addden dum Due to an additional defect in the system, my prior comment, (following this comment) does not completely display in the yellow background pop-up. It does not scroll or anything. The viewer sees only part of the comment. It's necessary to click on the comment to then get a small popup window which is very difficult to read the text within but which has scroll bars. This needs to be improved for the public's ability to view agendas and read materials from same, especially on tablets and phones. I am using a desktop with large monitors and it's difficult to utilize this poorly designed interface. Sorry but it's awful. The Staff and Council may be seeing a different viewing version than the public is forced to see. The public should come first. Ive noticed other eComments that were truncated in prior agendas. If a pop-up yellow background text window is to work it needs to have a scroll function for the public not just end displaying the comment as if that was the entire comment. The eComments would far better be posted in chronological order. Last one in, then appearing at the end, etc. - PUBLIC COMMENT Howard Lee Council, City Clerk, Staff and others: Council Resolutions, all of them, originals, amended, etc., all of them, all of them, all of them, going way, way back need to all be placed on the Citys website by number order, for the public as well as the major search robots, Google, etc., to access. The council enacts, or amends Resolutions at almost every meeting. I actually heard a councilmember state once that they dont want to know about Resolutions that are present for fear they would expose something they or someone was doing wrong. A prior city attorney who wrote an adopted Resolution regarding council-meeting policy sat quietly buy while a later council went on to violate that Resolution. Its time for all adopted Council Resolutions to come from out from the shadows and deep holes at City Hall and be posted where the public can review them as desired; and where they can also be easily accessed by staff and the council members. Stop hiding Council Resolutions, and for that matter stop adopting so many willy-nilly. They are typically numbered by a year-number followed by a dash number. Thank You. Howard Lee - Page 20 of 1053 City Council Meeting | August 26, 2025 eComment Report AgendaItem Name Comment Position LOS ANGELES COUNTY FIRE AND AMBULANCE MONTHLY REPORT FOR MAY 2025 - 25-CMO- 052 Howard Lee Typo Correctio n RESUBMITTING TO Include the missing word "NOT" below. Thank You. This significant item's Attachment-1 additionally has a meaningless, esoteric title for the Public viewing same. Why is this Attachement-1 NOT clearly labeled as the Staff Report? The correct tile of Attachment-1 should simply be "Staff Report with Recommendation" with or without additional wording to remind the public to perhaps review the "Staff report". Essentially every item on this agenda also has a meaningless title for the items Attachment-1. Attachment-1 of each item should clearly be labeled as the STAFF REPORT. Ive heard people read me the agenda items text and asking what it meant. They had ZERO idea that there was a Staff Report. Hopefully this is not intentional to hide the Staff Reports from the public. The Staff Report for each item needs to be clearly identified as it was years ago. Also somewhere on the agenda it should clearly indicate for the public to Click or Tap on each item to be sure to be aware that there is a Staff Report, other materials, and or public eComments. Having the tiny meaningless eScribe icons is insufficient for the lay public who may not regularly be viewing agendas. Thank You. - Page 21 of 1053 City Council Meeting | August 26, 2025 eComment Report AgendaItem Name Comment Position PLANNING COMMISSION MEETING MINUTES - 25- CDD-110 Scott Hayes Honorable Members of the Hermosa Beach City Council, I am writing to respectfully request that you reconsider Item 7.a from the July 28th Special Planning Meeting Minutes. I believe the Planning Commission did not adequately address the parking requirements for the proposed project at 54 Hermosa Avenue. The project is a mixed-use development with ground-floor commercial space and two residential units on the upper levels. One of the residential units is designated as an Accessory Dwelling Unit (ADU), a designation that effectively exempts it from the parking and open space requirements that a standard two-unit building would face. As a result, this project will only provide three of the five parking spaces that would be required under a conventional two-unit classification. While I understand that this is largely a result of the State's ADU legislation, its application in this instance will result in a significant parking shortfall that negatively affects the public. Furthermore, I contend that Section 1, Item 4 of Resolution 25-09 is inaccurate in its assertion that the project's characteristics are "compatible with the existing and reasonably foreseeable future land uses and circulation in the vicinity." The approved commercial space is designated as retail, yet the predominant use of neighboring properties is office space. Properties at 30, 34, 44, and 60 Hermosa Avenue are all approved for office space. It is a reasonable and foreseeable that the commercial space at 54 Hermosa Avenue will be occupied by an office tenant, a use that necessitates additional parking. There are 5 parking spaces next door at 60 Hermosa Ave and it is a single residential unit with only 3 bedrooms and a smaller commercial space. The commercial spaces at 30, 34, and 44 Hermosa Ave have a total of 7 parking spaces in addition to the spaces reserved for the residents. If this project is permitted to proceed as currently approved, it will introduce two residential units with a total of four bedrooms and nearly 1,000 square feet of commercial space, all served by only three on-site parking spaces. This deficit will inevitably force residents, visitors, and customers to use the already scarce street parking, negatively impacting the quality of life for nearby residents. I urge the City Council to review this project and require that parking be provided to adequately accommodate the reasonably foreseeable future use of the commercial space. It is critical that this issue be addressed now. If the project is built as currently shown and an office tenant moves in, the City will have no recourse to force the Owner to install additional parking. Thank you for your time and consideration of this critical matter. Scott Hayes Against Page 22 of 1053 City Council Meeting | August 26, 2025 eComment Report AgendaItem Name Comment Position CONSIDERATION OF REVERTING GENERAL PUBLIC COMMENTS TO THREE MINUTES PER SPEAKER AND INCLUDING REMOTE PUBLIC PARTICIPATION FOR THE GENERAL PUBLIC COMMENT PERIOD - 25-CCO- 032 Justin Massey Mr. Mayor & Council: This is a performative solution in search of a problem. Remote comment was introduced during the COVID-19 pandemic when the public could not attend Council meetings in person. There is no credible argument that the general public benefits by extending Council meetings with three-minute remote general comments (that is, comments on matters NOT on the meeting agenda) that can be made by e-Comment, in person at the meeting, or by writing or calling Councilmembers or the City. Against Page 23 of 1053 City Council Meeting | August 26, 2025 eComment Report AgendaItem Name Comment Position PUBLIC COMMENT Justin Massey Mr. Mayor: I respectfully request that you cure and correct the Council's consideration of the agreement with Kiwanis for the tree lot at the Community Center. On July 22, 2025, you pulled the Kiwanis agreement from the consent calendar, advocated for waiving storage fees for Kiwanis (without a prior request to or report from City staff), and deliberated on and voted for the fee waiver, all without disclosing your role as a board member and president-elect of Kiwanis. Disclosure of Councilmembers' personal interests in items before the Council is often required by the Brown Act and helps ensure the public trusts that the Council manages the City's affairs for the benefit of the entire community, rather than for the benefit of those with close relations to or shared interests with Councilmembers. Whether or not your actions were inadvertent, your actions regarding the Kiwanis agreement could cause your constituents to question whether the fee waiver serves the community. I request that you cure and correct this Council action, by bringing it back for reconsideration with disclosure of your interests in Kiwanis and a staff report on the pros and cons of the requested fee waiver for this commercial activity by Kiwanis. Doing so will benefit the Council and the constituents it serves. Thank you. No Position Page 24 of 1053 City of Hermosa Beach | Page 1 of 1 Meeting Date: August 26, 2025 Staff Report No. 25-CCO-034 Honorable Mayor and Members of the Hermosa Beach City Council CITY COUNCIL MEETING MINUTES (City Clerk Myra Maravilla) Recommended Action: Staff recommends City Council approve the minutes of the July 22, 2025, Regular Meeting and the July 22, 2025, Special Meeting. Attachments: 1. July 22, 2025 Regular Meeting 2. July 22, 2025 Special Meeting Respectfully Submitted by: Myra Maravilla, City Clerk Approved: Steve Napolitano, Interim City Manager Page 25 of 1053 1 CITY OF HERMOSA BEACH CITY COUNCIL MEETING MINUTES July 22, 2025 6:00 p.m. Council Chambers 1315 Valley Drive Hermosa Beach, CA 90254 Members Present: Mayor Rob Saemann, Mayor Pro Tem Mike Detoy, Councilmember Ray Jackson, Councilmember Michael D. Keegan, Councilmember Dean Francois Staff Present: Interim City Manager Napolitano, Interim City Attorney Todd Leishman, City Clerk Myra Maravilla, Community Development Director Alison Becker, Community Resources Director Lisa Nichols, Police Chief Landon Phillips, Deputy City Clerk Reanna Guzman, Planning Manager Alexis Oropeza, Public Works Director Joe SanClemente, Human Resources Manager Tiffany Nguyen, Environmental Programs Manager Doug Krauss _____________________________________________________________________ 1. OPEN SESSION—CALL TO ORDER 6:00 PM Mayor Saemann called the Open Session to order at 6:22 p.m. 2. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Morgan Sliff. 3. ROLL CALL City Clerk Myra Maravilla announced a quorum, noting Councilmember Keegan was in attendance virtually. City Clerk Maravilla announced that on Monday, July 21, 2025, Councilmember Keegan requested to join the Council meeting virtually pursuant to AB 2449 under the "just cause" clause due to medical reasons. The Council was notified of the request on Monday, July 21st of Councilmember Keegan's request. It was further announced that all votes would be taken via roll call and that virtual public comments would be accepted during the general public comment period. 4. CLOSED SESSION REPORT Interim City Attorney Todd Leishman provided the Closed Session Report. No reportable action was taken. Page 26 of 1053 2 5. ANNOUNCEMENTS—UPCOMING CITY EVENTS Mayor Saemann invited the public to attend and support the Hermosa Beach Sister City Association's annual gala themed Carnival Magico on July 26, 2025 from 4:00 p.m. to 8:00 p.m. at the St. Cross Episcopal Church. 6. APPROVAL OF AGENDA Moved by: Mayor Pro Tem Detoy Seconded by: Councilmember Francois To approve the order of the agenda and hear items 11.h, 11.m, and 11.q for separate discussion. Ayes (5): Mayor Saemann, Mayor Pro Tem Detoy, Councilmember Jackson, Councilmember Keegan, and Councilmember Francois Motion Carried 7. PROCLAMATIONS / PRESENTATIONS 7.a RECOGNIZING HERMOSA BEACH SURFER MORGAN SLIFF Mayor Saemann invited Christian Stutzman to the podium to introduce Morgan Sliff. Mayor Saemann presented a Certificate of Recognition and mini surfboard to Morgan Sliff. 7.b BEACH CITIES HEALTH DISTRICT UPDATE ON HEALTHY LIVING CAMPUS Mayor Saemann invited Beach Cities Health District CEO Tom Bakaly to the podium to provide a Beach Cities Health District update. Councilmember Francois provided comments and asked various questions. Councilmember Jackson provided comments and asked various questions. 7.c HERMOSA BEACH CHAMBER OF COMMERCE PROVIDES FIESTA HERMOSA RECAP Chamber of Commerce President Michelle Crispin and Director of Membership and Operations Millie Martinez Stordeur provided a Fiesta Hermosa recap. Councilmember Francois asked various comments. President Crispin provided information about profits. 8. CITY MANAGER REPORT Page 27 of 1053 3 Interim City Manager Steve Napolitano provided the City Manager Report. 9. PUBLIC COMMENT Mayor Francois opened Public Comment. In-Person Public Comment: • Sarah Harper • Jim Holtz • Yumi • Jamie Pagliano • Elka Worner 10. CITY COUNCILMEMBER COMMENTS 10.a UPDATES FROM CITY COUNCIL AD HOC SUBCOMMITTEES AND STANDING COMMITTEE DELEGATES/ALTERNATES Councilmember Francois announced his attendance to the Los Angeles County Library Commission meeting. Mayor Saemann provided an update on an incident that occurred with the Los Angeles County Sanitation District. 11. CONSENT CALENDAR Moved by: Mayor Pro Tem Detoy Seconded by: Councilmember Jackson To hear items 11.h, 11.m, and 11.q separately and approve the balance of the Consent Calendar. Ayes (5): Mayor Saemann, Mayor Pro Tem Detoy, Councilmember Jackson, Councilmember Keegan, and Councilmember Francois Motion Carried 11.a WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA Moved by: Mayor Pro Tem Detoy Seconded by: Councilmember Jackson To waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived. Motion Carried Page 28 of 1053 4 11.b CITY COUNCIL MEETING MINUTES - 25-CCO-031 Moved by: Mayor Pro Tem Detoy Seconded by: Councilmember Jackson To approve the minutes for the June 24, 2025, Special Meeting (Commission Interviews) and the June 24, 2025, Regular Meeting. Motion Carried 11.c CHECK REGISTERS - 25-AS-062 Moved by: Mayor Pro Tem Detoy Seconded by: Councilmember Jackson To receive and file the check registers for the period of June 18, 2025, through July 9, 2025. The Administrative Services Director certifies the accuracy of the demands. Motion Carried 11.d CASH BALANCE REPORT - 25-AS-061 Moved by: Mayor Pro Tem Detoy Seconded by: Councilmember Jackson To receive and file the April 2025 and May 2025 Cash Balance Reports. Motion Carried 11.e REVENUE REPORT, EXPENDITURE REPORT, AND CIP REPORT BY PROJECT FOR APRIL AND MAY 2025 - 25-AS-049 Moved by: Mayor Pro Tem Detoy Seconded by: Councilmember Jackson To receive and file the April and May 2025 Financial Reports. Motion Carried 11.f CITY’S TREASURER’S REPORT - 25-AS-060 Moved by: Mayor Pro Tem Detoy Seconded by: Councilmember Jackson To receive and file the April 2025 and May 2025 City Treasurer’s Reports. Motion Carried 11.g UPDATE ON DOWNTOWN PARKING LOT HOURS - 25-AS-059 Page 29 of 1053 5 Moved by: Mayor Pro Tem Detoy Seconded by: Councilmember Jackson To receive and file an update on the City’s Downtown Parking Lot Hours. Motion Carried 11.i APPROVAL OF THIRD AMENDMENT TO AGREEMENT WITH CSG CONSULTANTS, INC FOR ON-CALL STAFF AUGMENTATION SERVICES - 25-CDD-102 Moved by: Mayor Pro Tem Detoy Seconded by: Councilmember Jackson To approve a third amendment to an agreement with CSG Consultants, Inc. for staff augmentation services to increase the not-to-exceed amount by $114,990, resulting in a total not-to-exceed amount of $352,166 for the remainder of the two-year term ending June 30, 2026; and authorize the City Manager to execute and the City Clerk to attest the third amendment subject to approval by the City Attorney. Motion Carried 11.j PARTICIPATION IN BEACH CITIES TRANSIT (BCT) LINE 109 AGREEMENT WITH FINANCIAL CONTRIBUTION FROM OTHER CITIES, FUNDED PARTIALLY FROM PROPOSITION A FUNDS - 25- CDD-083 Moved by: Mayor Pro Tem Detoy Seconded by: Councilmember Jackson To authorize staff to modify Transit Service Operation Agreement to revise and include additional performance management reporting requirements from Beach Cities Transit (BCT) with future funding contingent upon substantial updates to Line 109 that will generate additional ridership and improve service delivery; and approve participation in the Beach Cities Transit Line 109 along with the other beach cities; and authorize the City of Hermosa Beach a financial contribution of $17,183 for Fiscal Year 2025–26 paid from budgeted Proposition A funds for the BCT Line 109; and authorize the Mayor to sign and the City Clerk to attest to the Transit Service Operation Agreement subject to approval by the Interim City Attorney. Motion Carried 11.k ADOPTION OF A RESOLUTION APPROVING FINAL MAP NO. 84115 FOR A TWO -UNIT RESIDENTIAL CONDOMINIUM PROJECT LOCATED AT 707 3rd STREET - 25-CDD-105 Page 30 of 1053 6 Moved by: Mayor Pro Tem Detoy Seconded by: Councilmember Jackson To determine that the project is exempt from the California Environmental Quality Act; adopt Resolution No. RES-25-7503, approving Final Parcel Map No. 84115, which is consistent with the approved Vesting Tentative Parcel Map; and authorize the City Clerk to endorse the certificate for said map. Motion Carried 11.l ACTION MINUTES OF THE PARKS, RECREATION, AND COMMUNITY RESOURCES ADVISORY COMMISSION MEETING OF JUNE 3, 2025 - 25-CR-054 Moved by: Mayor Pro Tem Detoy Seconded by: Councilmember Jackson To receive and file the action minutes of the Parks, Recreation, and Community Resources Advisory Commission meeting of June 3, 2025. Motion Carried 11.n ACTION MINUTES OF THE PUBLIC WORKS COMMISSION REGULAR MEETING OF MAY 21, 2025 - 25-PW-048 Moved by: Mayor Pro Tem Detoy Seconded by: Councilmember Jackson Staff recommends City Council receive and file the action minutes of the Public Works Commission regular meeting of May 21, 2025. Motion Carried 11.o CAPITAL IMPROVEMENT PROGRAM STATUS REPORT AS OF JULY 10, 2025 - 25-PW-047 Moved by: Mayor Pro Tem Detoy Seconded by: Councilmember Jackson Staff recommends City Council receive and file the Capital Improvement Program Status Report as of July 10, 2025. Motion Carried 11.p ADOPT A RESOLUTION APPROVING THE UPDATED SEWER SYSTEM MANAGEMENT PLAN AND AUTHORIZE THE LEGALLY RESPONSIBLE OFFICIAL TO SUBMIT TO THE CALIFORNIA STATE WATER RESOURCES CONTROL BOARD - 25-PW-039 Page 31 of 1053 7 Moved by: Mayor Pro Tem Detoy Seconded by: Councilmember Jackson To adopt Resolution No. RES-25-7504, approving the updated Sewer System Management Plan (SSMP); and authorize the Legally Responsible Official (LRO) to certify and submit the updated SSMP to the California State Water Resources Board (SWRCB). Motion Carried 11.h PLANNING COMMISSION TENTATIVE FUTURE AGENDA ITEMS - 25- CDD-106 Councilmember Francois pulled item 11.h to request additional information on when the Land Value Recapture would be heard by the Planning Commission. Director Becker provided information that Land Value Recapture would be heard in the fall. Virtual Public Comment: • Jon Davis Councilmember Francois asked various questions. Mayor Saemann asked various questions. Councilmember Keegan asked various questions. Moved by: Mayor Pro Tem Detoy Seconded by: Councilmember Francois To receive and file the July 28, 2025 Planning Commission Special Meeting agenda and the August 19, 2025 Planning Commission Regular Meeting agenda. Ayes (5): Mayor Saemann, Mayor Pro Tem Detoy, Councilmember Jackson, Councilmember Keegan, and Councilmember Francois Motion Carried 11.m APPROVAL OF AGREEMENT WITH THE HERMOSA BEACH KIWANIS CLUB TO PROVIDE ITS ANNUAL TREE LOT - 25-CR-055 Interim City Manager Steve Napolitano provided a presentation. Mayor Saemann pulled the item to request that the garage fee be waived. In-Person Public Comment: • Rick Koenig Councilmember Francois asked various questions. Page 32 of 1053 8 Interim City Attorney Leishman asked various questions. Councilmember Jackson provided comments. Councilmember Francois asked various questions. Councilmember Detoy asked various questions. Moved by: Mayor Saemann Seconded by: Councilmember Keegan To approve a three-year agreement with the Hermosa Beach Kiwanis Club (Kiwanis Club) for its annual tree lot through 2025–2027 as amended, waiving the $225 storage fee, and authorize the City Manager to execute the agreement and the City Clerk to attest, subject to approval by the City Attorney. Ayes (4): Mayor Saemann, Mayor Pro Tem Detoy, Councilmember Keegan, and Councilmember Francois Noes (1): Councilmember Jackson Motion Carried 11.q LETTER TO CALIFORNIA COASTAL COMMISSION OPPOSING PERMIT APPLICATION BY LA COUNTY FIRE FOR AFTER-THE-FACT APPROVAL REGARDING EXPANDED ADVERTISING ON LA COUNTY OWNED LIFEGUARD TOWERS FROM CABRILLO TO WILL ROGERS STATE BEACH - 25-CMO-051 Interim City Manager Steve Napolitano provided a presentation. Councilmember Francois asked various questions. Councilmember Keegan provided comments. Virtual Public Comment: • Kent Allen Councilmember Jackson provided comments. Councilmember Francois provided comments. Councilmember Keegan provided comments. Moved by: Mayor Saemann Seconded by: Councilmember Francois To approve sending a letter to the California Coastal Commission opposing Application Number 5-02-009-A1; Permit Application by the Consolidated Fire Protection District of Los Angeles County (LA County Fire) for After-The-Fact Approval Regarding Expanded Advertising on LA Page 33 of 1053 9 County Owned Lifeguard Towers from Cabrillo Beach to Will Rogers State Beach. Mayor Pro Tem Detoy provided a friendly amendment to hold the letter until it is agendized by the California Coastal Commission. The friendly amendment was not accepted. Ayes (4): Mayor Saemann, Mayor Pro Tem Detoy, Councilmember Jackson, and Councilmember Francois Noes (1): Councilmember Keegan Motion Carried 12. PUBLIC HEARINGS—TO COMMENCE AT 6:30 P.M 12.a PUBLIC HEARING TO REVIEW DELINQUENT SOLID WASTE COLLECTION CHARGES AS OF MARCH 31, 2025, AND CONSIDER PLACING SAID CHARGES ON THE PROPERTY TAX ROLLS AS A SPECIAL ASSESSMENT - 25-CMO-048 Environmental Programs Manager Doug Krauss provided a presentation. Councilmember Detoy asked various questions. Mayor Saemann asked various questions. Environmental Programs Manager provided comments. Moved by: Councilmember Francois Seconded by: Mayor Pro Tem Detoy To conduct a public hearing and receive testimony from affected property owners regarding delinquent refuse bills; and adopt Resolution No. RES- 25-7505 authorizing and requesting the County Assessor to place delinquent refuse charges for Athens Services as a special assessment for collection through the County tax collection process. Ayes (5): Mayor Saemann, Mayor Pro Tem Detoy, Councilmember Jackson, Councilmember Keegan, and Councilmember Francois Motion Carried 12.b PUBLIC HEARING ON THE ANNUAL LEVY OF SEWER CHARGES ON THE PROPERTY TAX ROLL - 25-PW-041 Public Works Director Joe SanClemente provided a presentation. Mayor Pro Tem Detoy asked various questions. Moved by: Mayor Pro Tem Detoy Seconded by: Mayor Saemann Page 34 of 1053 10 To conduct a public hearing to receive public comment related to the collection of sewer service charges on the property tax roll for Fiscal Year 2025-2026; determine the presence of a majority protest; make an official finding that a majority protest by property owners within the City of Hermosa Beach does not exist; and adopt Resolution No. RES-25-7506, approving the Engineer’s Report and authorizing the placement of sewer service charges on the annual County of Los Angeles Tax Roll. Ayes (5): Mayor Saemann, Mayor Pro Tem Detoy, Councilmember Jackson, Councilmember Keegan, and Councilmember Francois Motion Carried 13. MUNICIPAL MATTERS 13.a GREENWICH VILLAGE NORTH UNDERGROUND UTILITIES ASSESSMENT DISTRICT—ADOPT RESOLUTION TO AWARD CONSTRUCTION CONTRACT, APPROVE AMENDMENT TO AGREEMENT WITH NV5, INC., ADOPT RESOLUTIONS TO ISSUE BONDS AND ENROLL ASSESSMENTS - 25-PW-046 Public Works Director Joe SanClemente provided a presentation. Interim City Manager Napolitano provided comments. Mayor Saemann provided comments. Mayor Pro Tem Detoy provided comments. Moved by: Mayor Pro Tem Detoy Seconded by: Mayor Saemann To adopt Resolution No. RES-25-7507 awarding a Construction Contract to CEM Construction Corporation for the CIP 114 Greenwich Village North – Underground Utilities Assessment District in the Amount of $2,307,500, Authorizing Contract Change Orders up to $461,500, Approving Project Design and Plans Pursuant to Government Code Section 830.6, and Establishing a Project Payment Account” to approve the construction contract; authorize the Director of Public Works to file a Notice of Completion following final completion of the contract; approve the Third Amendment to an agreement with NV5, Inc. to provide professional services for construction management and inspection services during construction which increases the contract amount by $100,000, resulting in a total amended not-to-exceed contract amount of $600,000, and extends the term of agreement to July 12, 2027; adopt Resolution No. RES-25-7508 authorizing the issuance of Limited Obligation Improvement Bonds, approving and directing the execution of a Paying Agent Agreement and a Placement Agent Agreement, authorizing sale of bonds, and other related documents and actions with respect thereto to issue district bonds up to $4,031,600, appointing the City Finance Manager as Page 35 of 1053 11 paying agent, and authorize the execution of the Paying Agent Agreement, and appointing Hilltop Securities, Inc. as Placement Agent and authorize the execution of the Placement Agent Agreement; adopt Resolution No. RES-25-7509 directing the County of Los Angeles Auditor-Controller to place the direct assessments for the Greenwich Village North Underground Utilities Assessment District on the County Tax Roll”; and authorize the Mayor to execute the proposed contracts and the City Clerk to attest, subject to approval by the City Attorney. Ayes (5): Mayor Saemann, Mayor Pro Tem Detoy, Councilmember Jackson, Councilmember Keegan, and Councilmember Francois Motion Carried 13.b COUNCIL CONSIDERATION AND DIRECTION ON RECOMMENDATIONS FROM THE CITY MANAGER’S CIVIC FACILITIES PROJECT ADVISORY GROUP - 25-CMO-046 Eric Horne and Rick Koenig provided a presentation. Interim City Manager Steve Napolitano provided comments. Councilmember Francois asked various questions about library funding. In Person Public Comment: • David Grethen • Jennifer Rosenfeld Virtual Public Comment: • Laura Pena Mayor Pro Tem Detoy provided comments. Councilmember Jackson provided comments. Moved by: Mayor Saemann Seconded by: Councilmember Francois To receive and file the recommendations from the City Manager’s Civic Facilities Project Advisory Group. Ayes (5): Mayor Saemann, Mayor Pro Tem Detoy, Councilmember Jackson, Councilmember Keegan, and Councilmember Francois Motion Carried 13.c CONSIDERATION OF EXECUTIVE RECRUITMENT FIRM FOR THE CITY MANAGER RECRUITMENT. - 25-AS-063 Page 36 of 1053 12 Human Resources Manager Tiffany Nguyen provided a presentation. Councilmember Jackson asked various questions. Councilmember Francois asked various questions. In Person Public Comment: • Rick Koenig Councilmember Jackson provided comments. Moved by: Councilmember Keegan Seconded by: Mayor Saemann To select executive recruitment firm Peckham & McKenney for the City Manager recruitment; and authorize the Mayor to execute and the City Clerk to attest to a professional services agreement with the selected firm subject to approval by the City Attorney. Ayes (4): Mayor Saemann, Mayor Pro Tem Detoy, Councilmember Keegan, and Councilmember Francois Noes (1): Councilmember Jackson Motion Carried Substitute Motion 1 Moved by: Councilmember Jackson To add a future agenda item to discuss appointing Interim City Manager Steve Napolitano as City Manager. The item failed due to a lack of a second. 13.d PURCHASE OF VEHICLES FOR POLICE DEPARTMENT - 25-PD-011 Public Works Director Joe SanClemente provided a presentation. Virtual Public Comment: • Matt McCool Moved by: Mayor Pro Tem Detoy Seconded by: Mayor Saemann To authorize the purchase of two Chevy Tahoes, through the State of California’s General Services Department Statewide Contract for Fleet Vehicles, or other cooperative purchasing program, for a total amount of $131,520; and appropriate $231,520 in the Equipment Replacement Fund for the purchase and outfitting of the two Chevy Tahoe Police Patrol Vehicles. Page 37 of 1053 13 Ayes (5): Mayor Saemann, Mayor Pro Tem Detoy, Councilmember Jackson, Councilmember Keegan, and Councilmember Francois Motion Carried 14. FUTURE AGENDA ITEMS Councilmember Jackson requested support to discuss providing a 6-month notice of termination to the Hermosa Beach Self Storage. No support was provided for this item. Mayor Pro Tem Detoy requested support to update the campaign contribution limits to match surrounding cities. Councilmember Francois and Councilmember Keegan provided support. 14.a TENTATIVE FUTURE AGENDA ITEMS - 25-CMO-050 15. PUBLIC COMMENT 16. ADJOURNMENT The meeting was adjourned at 9:34 p.m. Page 38 of 1053 1 CITY OF HERMOSA BEACH CITY COUNCIL SPECIAL MEETING MINUTES July 22, 2025 4:30 p.m. Council Chambers 1315 Valley Drive Hermosa Beach, CA 90254 Members Present: Mayor Rob Saemann, Mayor Pro Tem Mike Detoy, Councilmember Ray Jackson, Councilmember Michael D. Keegan, Councilmember Dean Francois Staff Present: Interim City Manager Steve Napolitano, Interim City Attorney Todd Leishman, City Clerk Myra Maravilla, Community Development Director Alison Becker, Community Resources Director Lisa Nichols, Public Works Director Joe SanClemente, Police Chief Landon Phillips, Deputy City Clerk Reanna Guzman _____________________________________________________________________ 1. CLOSED SESSION—CALL TO ORDER 4:30 PM Mayor Saemann called the Closed Session meeting to order at 4:34 p.m. 2. ROLL CALL City Clerk Myra Maravilla announced a quorum, noting Councilmember Keegan was in attendance virtually. City Clerk Maravilla announced that on Monday, July 21, 2025, Councilmember Keegan requested to join the Council meeting virtually pursuant to AB 2449 under the "just cause" clause due to medical reasons. The Council was notified of the request on Monday, July 21st of Councilmember Keegan's request. It was further announced that all votes would be taken via roll call and that virtual public comments would be accepted during the general public comment period. 3. PUBLIC COMMENT ON CLOSED SESSION AGENDA Mayor Francois opened Public Comment. In Person Public Comment: • Jim Holtz • Yumi 4. RECESS TO CLOSED SESSION Page 39 of 1053 2 The City Council recessed to Closed Session at 4:42 p.m. 4.a MINUTES: Approval of minutes of Closed Session held on June 24, 2025 4.b CONFERENCE WITH LEGAL COUNSEL Existing Litigation—Government Code Section 54956.9(d)(1) The City finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. (1 case) Name of Case: Todd Koerner v. City of Hermosa Beach et al. Case Number: 25STCP00891 Date of Filing: March 7, 2025 4.c CONFERENCE WITH LABOR NEGOTIATOR Government Code Section 54957.6 City Negotiator: Cynthia Stafford, Human Resources Employee Organizations: Police Management Association and Unrepresented Group 4.d CONFERENCE WITH LEGAL COUNSEL Initiation of Litigation—Government Code Section 54956.9(d)(4) The City finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. Number of Potential Cases: 1 5. THE CLOSED SESSION REPORT WILL BE PROVIDED DURING THE JULY 22, 2025, REGULAR CITY COUNCIL MEETING AT 6:00 PM Interim City Attorney Todd Leishman provided the Closed Session Report. No reportable action was taken. 6. ADJOURNMENT The meeting adjourned to the regular City Council meeting of July 22, 2025, at 6:00 p.m. Page 40 of 1053 City of Hermosa Beach | Page 1 of 1 Meeting Date: August 26, 2025 Staff Report No. 25-AS-066 Honorable Mayor and Members of the Hermosa Beach City Council CHECK REGISTERS (Administrative Services Director Brandon Walker) Recommended Action: Staff recommends City Council receive and file the check registers for the period of July 16, 2025, through August 13, 2025. The Administrative Services Director certifies the accuracy of the demands. Attachments: 1. Check Register 7/16/2025 2. Check Register 7/23/2025 3. Check Register 7/24/2025 4. Check Register 7/30/2025 5. Check Register 8/6/2025 6. Check Register 8/13/2025 Respectfully Submitted by: Henry Chao, Finance Manager Noted for Fiscal Impact: Brandon Walker, Administrative Services Director Approved: Steve Napolitano, Interim City Manager Page 41 of 1053 07/16/2025 Check Register CITY OF HERMOSA BEACH 1 2:16:05PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109342 7/16/2025 AMERICAN PLANNING ASSOCIATION 2803 ANNUAL MEMBERSHIP/WHITNEY05628 001-4101-4315 150.00 Total : 150.0005628 109343 7/16/2025 AM-TEC TOTAL SECURITY INC 641731 SECURITY SYSTEM REPAIR23279 001-2101-4309 734.79 001-2101-4309 495.00 Total : 1,229.7923279 109344 7/16/2025 AQUA FLO SI2567425 MAT REQ 611758 IRRIGATION SUPPLIES09366 001-6101-4309 605.79 MAT REQ 805278 IRRIGATION SUPPLIESSI2567427 001-6101-4309 312.77 MAT REQ 805275 IRRIGATION SUPPLIESSI2567454 001-6101-4309 935.06 MAT REQ 805276 IRRIGATION SUPPLIESSI2567455 001-6101-4309 732.45 BACKFLOW REPLACEMENT @1301 HERMOSA AVESI2570324 001-6101-4309 1,305.07 001-6101-4309 133.78 BOOSTER PUMP FOR GREENWOOD PARKSI2570326 001-6101-4201 986.73 001-6101-4201 238.95 Total : 5,250.6009366 109345 7/16/2025 AT&T MOBILITY 287301168383x0710202 EOC&COMMUNICATIONS CELL PHONE/JUN2513361 001-1201-4304 99.82 Total : 99.8213361 109346 7/16/2025 AUTOLIFT SERVICES, INC.26674 EMERGENCY SAFETY REPAIRS FOR LIFT23659 715-2101-4311 2,842.36 Total : 2,842.3623659 109347 7/16/2025 BARROWS, PATRICK PO44024 INSTRUCTOR PYMT CLASSES THRU 7.3.2517271 001-4601-4221 1,513.40 INSTRUCTOR PYMT CLASSES THRU 7.11.25PO44077 001-4601-4221 2,849.00 Attachment 1Page 42 of 1053 07/16/2025 Check Register CITY OF HERMOSA BEACH 2 2:16:05PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 4,362.40 109347 7/16/2025 BARROWS, PATRICK17271 109348 7/16/2025 BEACHSPORTS PO44025 INSTRUCTOR PYMT CLASSES THRU 7.3.2518036 001-4601-4221 9,324.00 INSTRUCTOR PYMT CLASSES THRU 7.11.25PO44078 001-4601-4221 19,566.27 Total : 28,890.2718036 109349 7/16/2025 BECKWITH, JAMES H.Parcel 4184 007 003 STREET LIGHT & SEWER TAX REBATE/202420426 001-6871 142.37 105-3105 24.61 Total : 166.9820426 109350 7/16/2025 BEST BEST & KRIEGER LLP 1031672 CITY ATTNY SVS/HR SUPPLEMENTAL/JUN2520942 001-1203-4192 7,500.00 CITY ATTNY SVS/GENERAL/JUN251034593 001-1131-4201 22,417.89 CITY ATTNY SVS/LAND USE/JUN251034594 001-1131-4201 2,289.60 CITY ATTNY/GREENWICH UNDERGROUND/JUN251034595 001-2142 3,731.20 CITY ATTNY SVS/CODE ENFORCEMENT/JUN251034596 705-1133-4201 5,516.10 CITY ATTNY SVS/ICRMA V CITY HB/JUN251034597 705-1133-4201 1,323.00 CITY ATTNY SVS/FANGARY V CITY HB/JUN251034598 705-1133-4201 152.60 CITY ATTNY SVS/KOERNER V CITY HB/JUN251034599 705-1133-4201 80,807.87 CITY ATTNY SVS/HUMAN RESOURCES/JUN251034600 001-1203-4201 8,885.90 CITY ATTNY SVS/TELECOMMUNICATIONS/JUN251034601 001-1131-4201 3,009.30 CITY ATTNY SVS/MUNI FINANCE/JUN251034602 001-1131-4201 624.80 CITY ATTNY SVS/PW CONSTRUCTION/JUN251034603 001-1131-4201 11,079.20 CITY ATTNY SVS/PROP 218/JUN251034604 001-1131-4201 312.40 Page 43 of 1053 07/16/2025 Check Register CITY OF HERMOSA BEACH 3 2:16:05PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109350 7/16/2025 (Continued)BEST BEST & KRIEGER LLP20942 CITY ATTNY SVS/PRA BY ARC/JUN251034605 001-1131-4201 35,526.00 Total : 183,175.8620942 109351 7/16/2025 BLUE DIAMOND MATERIALS 4158756 MAT REQ 611694/ASPHALT/EMULSION BUCKETS06409 001-3104-4309 226.02 Total : 226.0206409 109352 7/16/2025 BPR INC.20189867 SIDEWALK INSPECTIONS & GRINDING SVS23731 115-3104-4201 71,061.90 Total : 71,061.9023731 109353 7/16/2025 BRAUN LINEN SERVICE Acct 70664 INMATE LAUNDRY SVS/JUN2500163 001-2101-4306 368.08 Total : 368.0800163 109354 7/16/2025 BUCHALTER, A PROFESSIONAL CORP 1416785 HR LEGAL SVS/GENERAL/JUN2522693 001-1203-4201 1,265.54 Total : 1,265.5422693 109355 7/16/2025 CAMPSURF PO44026 INSTRUCTOR PYMT CLASSES THRU 7.3.2523410 001-4601-4221 1,137.81 INSTRUCTOR PYMT CLASSES THRU 7.11.25PO44079 001-4601-4221 1,145.45 Total : 2,283.2623410 109356 7/16/2025 CASTLEROCK ENVIRONMENTAL INC.42197 ABATEMENT SV - RM 17 @ COMMUNITY CENTER23704 715-4204-4201 13,637.25 Total : 13,637.2523704 109357 7/16/2025 CDWG AE5IU1M AZURE STORAGE CYBERSECURITY LOGS/APR2509632 715-1206-4201 186.71 2ND FL CONFERENCE ROOM PC REPLACEMENTAE7523X 715-1206-5402 1,114.99 715-1206-5402 106.76 Total : 1,408.4609632 109358 7/16/2025 CLEAN ENERGY CE12792806 CNG FUEL/JUN2509694 715-4601-4310 33.21 Page 44 of 1053 07/16/2025 Check Register CITY OF HERMOSA BEACH 4 2:16:05PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109358 7/16/2025 (Continued)CLEAN ENERGY09694 715-6101-4310 63.98 Total : 97.1909694 109359 7/16/2025 CONTROLTEK 3968641 PARKING METER COLLECTION BAGS20379 001-3302-4201 838.68 001-3302-4201 271.06 Total : 1,109.7420379 109360 7/16/2025 CSG CONSULTANTS, INC 61903 STAFF AUGMENTATION FOR CDD/JUN2523450 001-4201-4201 4,050.40 001-4101-4201 6,075.60 Total : 10,126.0023450 109361 7/16/2025 DADIGAN, KEATON TR1231 PER DIEM-TRAFFIC SAFETY FORUM22325 150-2114-4201 50.00 Total : 50.0022325 109362 7/16/2025 DIGENOVA, NICOLAS PO44054 REIMB-UNMANNED AIRCRAFT EXAM22862 001-2101-4317 175.00 Total : 175.0022862 109363 7/16/2025 DOVE, GUY TR1192 M5 PER DIEM - SUP LEADERSHIP INSTITUTE19358 001-2101-4312 125.00 Total : 125.0019358 109364 7/16/2025 DTA PUBLIC FINANCE, INC.2505028 ENGINEERS REPORT - SEWER LEVY/MAY2523629 160-3102-4201 2,832.50 Total : 2,832.5023629 109365 7/16/2025 EASY READER STMT 5767 MAT REQ 591378 LEGAL ADS/JUN2500181 001-1121-4323 572.26 Total : 572.2600181 109366 7/16/2025 ESRI 900047321 MAINTENANCE RENEWAL13075 715-1206-4201 10,995.00 Total : 10,995.0013075 109367 7/16/2025 FJR PACIFIC, INC.30630 AC REPAIR IN THE PD SERVER ROOM21217 001-4204-4201 920.00 Page 45 of 1053 07/16/2025 Check Register CITY OF HERMOSA BEACH 5 2:16:05PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 920.00 109367 7/16/2025 FJR PACIFIC, INC.21217 109368 7/16/2025 FRONTIER 310-318-9210-0827185 PD JAIL BREATHALYZER/JUL2519884 001-2101-4304 119.84 Total : 119.8419884 109369 7/16/2025 HAJOCA CORPORATION S175544670.001 MAT REQ 511986 PLUMBING SUPPLIES13330 001-4204-4309 191.04 Total : 191.0413330 109370 7/16/2025 HDL SOFTWARE LLC SIN051791 BUSINESS LICENSE SOFTWARE RENEWAL11122 715-1206-4201 16,599.32 Total : 16,599.3211122 109371 7/16/2025 HERC RENTALS 35010062-009 PORTABLE AC UNIT RENTAL FOR PD22725 715-4204-4201 963.12 Total : 963.1222725 109372 7/16/2025 IORIO, TODD PO44055 CITATION (45008901/38019257) REFUND23795 001-3302 166.00 Total : 166.0023795 109373 7/16/2025 KOA CORPORATION 24500-3 CONSTRUCTION INSPECTION SVS/MAY2522869 115-8105-4201 31,165.42 CONSTRUCTION INSPECTION SVS/JUN2524500-4 115-8105-4201 25,035.50 Total : 56,200.9222869 109374 7/16/2025 KOSMONT & ASSOCIATES, INC.2305.9-012 CDD CONSULTING SVS/JUN2518137 001-4105-4201 1,365.00 Total : 1,365.0018137 109375 7/16/2025 LM INVESTIGATIONS LLC 2025-0002 BACKGROUND CHECKS & POLYGRAPHS23799 001-2101-4201 4,558.00 Total : 4,558.0023799 109376 7/16/2025 LONG BEACH BMW MOTORCYCLE 53842 BI-ANNUAL MOTORCYCLE MAINT12739 715-2101-4311 1,355.12 Total : 1,355.1212739 Page 46 of 1053 07/16/2025 Check Register CITY OF HERMOSA BEACH 6 2:16:05PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109377 7/16/2025 LOS ANGELES CENTER FOR ALCOHOL PO40930 MOBILE MENTAL HEALTH TEAM/JUN2523206 150-1201-4201 40,588.64 Total : 40,588.6423206 109378 7/16/2025 MARKS, LAURA LEE PO44086 PHOTOGRAPHY SVS FOR COUNCIL AND STAFF20782 001-1101-4201 870.00 001-1201-4201 870.00 Total : 1,740.0020782 109379 7/16/2025 MCDERMOTT, GARRETT TR1213 PER DIEM-ICI TECH INVESTIGATION COURSE16613 001-2101-4317 225.00 PER DIEM-TRAFFIC SAFETY FORUMTR1230 150-2114-4201 50.00 Total : 275.0016613 109380 7/16/2025 MENUFACTURING LLC 4468 FLEXFIT HATS FOR CITY YARD STAFF22670 001-4202-4314 482.90 SNAPBACK HATS FOR CITY YARD STAFF4469 001-4202-4314 997.00 Total : 1,479.9022670 109381 7/16/2025 MONTROY SUPPLY COMPANY 10049100-00 PRINT MEDIA FOR STREET NAME SIGNS22691 001-3104-4201 674.03 001-3104-4201 65.72 Total : 739.7522691 109382 7/16/2025 MOTTO, RICHARD R#2005531.003 REFUND - CLASS CANCELLATION23804 001-2111 396.00 Total : 396.0023804 109383 7/16/2025 MUNICIPAL MANAGEMENT ASSOCIATI 13292 ANNUAL MEMBERSHIP/LOEZA19352 001-2101-4315 125.00 Total : 125.0019352 109384 7/16/2025 MUZA ENERGY, INC.20250714HB BROKEN EV CHARGER SCREEN REPAIR22305 105-2601-4201 762.50 Total : 762.5022305 109385 7/16/2025 NATIONAL BAND & TAG COMPANY 323007 ANNUAL DOG LICENSES17516 001-1204-4305 375.70 Page 47 of 1053 07/16/2025 Check Register CITY OF HERMOSA BEACH 7 2:16:05PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109385 7/16/2025 (Continued)NATIONAL BAND & TAG COMPANY17516 001-1204-4305 36.63 Total : 412.3317516 109386 7/16/2025 NETRIX LLC DI-07557 CITY YARD FIREWALL LICENSE RENEWAL11539 715-1206-4201 1,478.40 Total : 1,478.4011539 109387 7/16/2025 ODP BUSINESS SOLUTIONS, LLC 429498838001 MAT REQ 611697/OFFICE SUPPLIES13114 001-4202-4305 64.84 MAT REQ 611698/OFFICE SUPPLIES429520328001 001-4202-4305 98.76 Total : 163.6013114 109388 7/16/2025 PEREGRINE TECHNOLOGIES, INC.INV-0259 YEAR 1 - RTCC SOFTWARE23771 150-8685-4201 60,500.00 Total : 60,500.0023771 109389 7/16/2025 QUADRANT SYSTEMS 250605116 ANNUAL CASHIERING SOFTWARE SUPPORT08768 715-1206-4201 2,390.00 Total : 2,390.0008768 109390 7/16/2025 REDONDO BEACH, CITY OF 584166 CITY PROSECUTOR SERVICES/JUN2503282 001-1132-4201 16,667.00 Total : 16,667.0003282 109391 7/16/2025 RONSMAINTENANCE INC 1269 STORM DRAIN CATCH BASIN MAINT/MAR2522483 161-3109-4201 1,050.00 Total : 1,050.0022483 109392 7/16/2025 SBCU VISA 009503696 CC CONTAINER RENTAL LOT C ELEVATOR PROJECT03353 301-8699-4201 265.55 301-8699-4201 24.92 CONTAINER RENTAL LOT C ELEVATOR PROJECT009710184 CC 301-8699-4201 265.55 301-8699-4201 24.92 BUILDING MAINTENANCE MATERIALS0151724-6290652 CC 001-4204-4309 217.73 001-4204-4309 21.25 DRINKING WATER DELIVERY - JUN2505F8710331344 CC Page 48 of 1053 07/16/2025 Check Register CITY OF HERMOSA BEACH 8 2:16:05PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109392 7/16/2025 (Continued)SBCU VISA03353 001-4601-4305 340.41 OFFICE SUPPLIES0911289-4344250 CC 001-1121-4305 102.44 001-1121-4305 17.65 SOCIAL MEDIA MGMT PLATFORM/JUN250E2A7ECB-0041 CC 001-1201-4201 79.00 TIRES FOR THE DUMP TRUCKS101152 CC 715-6101-4311 288.73 ANNUAL MEMBERSHIP RENEWAL/HOBELMAN102030948 CC 001-4201-4315 215.00 ICE MAKER FOR CDD KITCHENETTE1074535-7399455 CC 001-4101-4305 95.00 001-4201-4305 94.99 001-4101-4305 9.74 001-4201-4305 9.73 ANNUAL SUBSCRIPTION FOR DIGITAL BOOK108030957 CC 001-4201-4315 354.78 001-4201-4305 439.22 SUMMER COURSE FOR SUZANNE CALDERON113348-u10448219 CC 001-4201-4317 508.61 CACEO WEBINAR/CALDERON121065970244 CC 001-4201-4317 100.00 POWER SUPPLY FOR AV ROOM1246804 CC 001-1121-4305 75.00 001-1121-4305 37.30 EMPLOYEE APPRECIATION GIFT17639 CC 001-1203-4201 356.00 EMPLOYEE APPRECIATION - BEACH TOWELS193633 CC 001-1203-4201 3,070.00 001-1203-4201 473.15 LEADERSHIP WEBINAR/CALDERON200034428 CC 001-4201-4317 60.00 VALLEY PARK DAY CAMP SUPPLIES2116684-4933842 CC 001-4601-4308 247.90 001-4601-4308 24.15 CUSTOM PLAQUE FOR SOUTH PARK233601 CC 001-6101-4201 275.00 001-6101-4201 26.31 Page 49 of 1053 07/16/2025 Check Register CITY OF HERMOSA BEACH 9 2:16:05PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109392 7/16/2025 (Continued)SBCU VISA03353 DEPARTMENT SUPPLIES2592281-3035431 CC 001-2101-4305 230.44 001-2101-4305 24.67 TRAINING MATERIALS2661170-9025026 CC 001-2101-4317 47.49 001-2101-4317 4.63 CITY JACKETS FOR COMM DEV DEPT29760589 CC 001-4201-4305 26.40 001-4101-4305 26.40 001-4201-4305 84.38 001-4101-4305 58.40 001-4201-4305 58.40 001-4101-4305 59.20 001-4201-4305 59.20 001-4101-4305 4.00 001-4201-4305 3.99 001-4201-4305 21.12 001-4101-4305 15.17 CITY JACKETS FOR THE COMM DEV DEPT29766266 CC 001-4101-4305 58.40 001-4201-4305 58.40 001-4101-4305 56.19 001-4201-4305 4.00 001-4101-4305 10.66 001-4201-4305 5.80 MAT REQ 898426 CODE ENFORCEMENT UNIFORMS29779579 CC 001-4101-4314 407.04 MEMBERSHIP DUES - SUZIE CALDERON300022121 CC 001-4201-4315 100.00 EMPLOYEE APPRECIATION GIFTS30340957 CC 001-1203-4201 275.00 001-1203-4201 64.76 DOG BAG DISPENSER STATION3084283-0 715-4204-4201 617.99 715-4204-4201 56.36 MEMBERSHIP DUES FOR DEIDRA TRAN3534596 CC 001-4101-4315 125.97 OFFICE SUPPLIES FOR CMO STAFF3878523-7352262 CC Page 50 of 1053 07/16/2025 Check Register CITY OF HERMOSA BEACH 10 2:16:05PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109392 7/16/2025 (Continued)SBCU VISA03353 001-1201-4305 17.88 001-1201-4305 4.58 001-1201-4305 29.18 SHIPPING CITY PLAQUE FOR PRESENTATION40178 CC 001-1101-4305 15.00 ABSORBENT USED FOR TRAFFIC ACCIDENTS4423992-00 001-3104-4309 911.36 001-3104-4309 58.50 STANDING DESK MOUNT4433011-8614611 CC 001-3104-4309 132.99 001-3104-4309 12.97 ERGONOMIC DESK CHAIR FOR A. BECKER4935906-8398642 CC 001-4101-4305 389.99 001-4101-4305 38.02 GENERAL FACILITY NEEDS: HBCC NEEDS4997378-9085850 CC 001-4601-4201 56.24 001-4601-4201 5.50 MICROSTATION LICENSE FOR PW500068898 CC 715-1206-4201 2,448.00 WALKIE TALKIES FOR DAY CAMP5238610-8182655 CC 001-4601-4308 2,167.75 001-4601-4308 211.37 GAVEL PLAQUE FOR OUTGOING MAYOR56353 CC 001-1101-4305 89.00 001-1101-4305 7.99 CITY COUNCIL MEETING DINNER 6.10.256.10.25 CC 001-1101-4305 326.22 COUNCIL MEETING DINNER 6.24.256.24.25 CC 001-1201-4305 417.46 VALLEY PARK DAY CAMP BEACH CANOPY7275524-2757829 cc 001-4601-4308 311.85 001-4601-4308 30.42 BRIDGE PROGRAM SUPPLIES7344682-6314657 CC 001-4601-4308 79.79 001-4601-4308 7.77 BARRICADE RENTAL FOR THE STRAND7847461 CC 001-3104-4201 48.51 KEYPAD FOR THE CITY YARD GATE7964585-2250620 CC Page 51 of 1053 07/16/2025 Check Register CITY OF HERMOSA BEACH 11 2:16:05PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109392 7/16/2025 (Continued)SBCU VISA03353 001-4204-4309 53.58 001-4204-4309 5.22 ANNUAL MEMBERSHIP/VALLES81076494299 CC 001-4201-4315 260.00 TRAINING COURSE REGISTRATION/VALLES81076520902 001-4201-4317 330.00 EDUCATION WEEK REGISTRATION/MURILLO81077893408 CC 001-4201-4317 330.00 EDUCATION WEEK TRAININGS FOR DEPT TECHS8108548537 CC 001-4201-4317 265.00 EDUCATION WEEK TRAININGS FOR DEPT TECHS81085538488 CC 001-4201-4317 165.00 VALLEY PARK DAY CAMP SUPPLIES8188212-4953841 CC 001-4601-4308 398.71 001-4601-4308 38.88 VOLLEYBALL NET FOR THE BEACH VOLLEYBALL8835254-1305021 CC 001-6101-4201 40.98 001-6101-4201 3.99 ROUTER FOR SOLAR PANELS @COMM CTR8938777-0626603 CC 105-2601-4309 202.95 105-2601-4309 19.79 WRAP MATERIAL FOR PD VEHICLES895941451 CC 001-3104-4201 814.51 001-3104-4201 79.41 VALLEY PARK DAY CAMP SUPPLIES9088433-8530621 CC 001-4601-4308 102.34 001-4601-4308 9.98 TRAINING MATERIALS9921812-3904256 CC 001-2101-4317 52.68 001-2101-4317 5.13 ANNUAL ZOOM RENEWALINV305049146 CC 715-1206-4201 6,178.44 EXURSION WRISTBANDSLE00438188 CC 001-4601-4308 121.94 001-4601-4308 11.89 SENIOR CENTER MOVIES/MUSIC/JUN25ML0HM4XQTK CC 001-4601-4308 10.99 SENIOR CENTER CLOUD STORAGE/JUN25ML0HMSN1ZH CC Page 52 of 1053 07/16/2025 Check Register CITY OF HERMOSA BEACH 12 2:16:05PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109392 7/16/2025 (Continued)SBCU VISA03353 001-4601-4308 0.99 DAY CAMP TRIP TO EL CAP THEATRE 7/9PO43753 CC 001-4601-4201 938.00 SR CENTER ANNIVERSARY/OPEN HOUSE EVENTPO43769 CC 001-4601-4308 95.78 LUNCH FOR STAFF IN-SERVICE TRAININGPO43830 001-4601-4317 269.85 001-4601-4317 -89.95 TOW LIGHTS FOR FLEETPO43843 CC 715-4206-4309 149.98 715-4206-4309 13.12 TOOLS FOR THE FLEET DEPARTMENTPO43846 CC 715-4206-4309 405.14 715-4206-4309 44.50 CONCRETE DUST VACUUMPO43847 CC 001-3104-4201 799.00 001-3104-4201 87.75 SUPPLIES FOR GENERATOR MAINTENANCEPO43854 CC 715-4204-4201 56.24 715-4204-4201 4.91 COLOR MATCH & SAMPLE FLOOR COLORSPO43881 CC 001-3104-4201 208.00 001-3104-4201 22.36 PIER RESTROOM FLOOR REPAIR MATERIALSPO43882 CC 001-3104-4201 885.50 001-3104-4201 95.19 CRACK REPAIR MATERIALSPO43883 CC 001-3104-4309 685.00 001-3104-4309 73.64 22ND ST RESTROOM FLOOR REPAIR MATERALSPO43884 CC 001-3104-4201 845.00 001-3104-4201 90.84 SANDING MATERIALS FOR TRASH CAN LIDSPO43893 CC 001-3104-4309 164.86 001-3104-4309 17.31 EMPLOYEE APPRECIATION RAFFLE PRIZESPO43925 CC 001-1203-4201 45.00 ANNUAL MEMBERSHIP RENEWAL/VALLESPO43932 CC Page 53 of 1053 07/16/2025 Check Register CITY OF HERMOSA BEACH 13 2:16:05PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109392 7/16/2025 (Continued)SBCU VISA03353 001-4201-4315 70.00 EMPLOYEE APPRECIATION RAFFLE PRIZESPO43959 CC 001-1203-4201 100.00 EMPLOYEE APPRECIATION RAFFLE PRIZESPO43962 CC 001-1203-4201 30.00 EMPLOYEE APPRECIATION RAFFLE PRIZESPO43963 CC 001-1203-4201 49.21 WORKING MEETING LUNCHPO43965 CC 001-1203-4201 144.01 EMPLOYEE APPRECIATION RAFFLE PRIZESPO43966 CC 001-1203-4201 60.00 EMPLOYEE APPRECIATION RAFFLE PRIZESPO43971 CC 001-1203-4201 80.00 EMPLOYEE APPRECIATION RAFFLE PRIZESPO43973 CC 001-1203-4201 41.62 EMPLOYEE APPRECIATION RAFFLE PRIZESPO43974 CC 001-1203-4201 100.00 EMPLOYEE RECOGNITION EVENT - RAFFLE PRIZPO43975 CC 001-1203-4201 171.00 001-1203-4201 16.67 EMPLOYEE APPRECIATION RAFFLE PRIZESPO43982 CC 001-1203-4201 145.46 EMPLOYEE APPRECIATION RAFFLE PRIZESPO43987 CC 001-1203-4201 100.00 EMPLOYEE APPRECIATION RAFFLE PRIZESPO43989 CC 001-1203-4201 51.50 EMPLOYEE APPRECIATION RAFFLE PRIZESPO43993 CC 001-1203-4201 80.00 EMPLOYEE APPRECIATION RAFFLE PRIZESPO43994 CC 001-1203-4201 500.00 EMPLOYEE APPRECIATION RAFFLE PRIZESPO43995 CC 001-1203-4201 80.00 EMPLOYEE APPRECIATION RAFFLE PRIZESPO44000 CC 001-1203-4201 109.50 EMPLOYEE APPRECIATION RAFFLE PRIZESPO44002 CC 001-1203-4201 50.00 EMPLOYEE APPRECIATION FOOD TASTINGPO44003 CC 001-1203-4201 113.16 Page 54 of 1053 07/16/2025 Check Register CITY OF HERMOSA BEACH 14 2:16:05PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109392 7/16/2025 (Continued)SBCU VISA03353 EMPLOYEE APPRECIATION RAFFLE PRIZESPO44004 CC 001-1203-4201 75.00 EMPLOYEE APPRECIATION RAFFLE PRIZESPO44006 CC 001-1203-4201 100.00 FLOOR REPAIR MATERIALSPO44011 CC 001-4204-4309 117.00 001-4204-4309 12.58 SANDING MATERIALSPO44013 CC 001-3104-4309 97.20 001-3104-4309 8.51 PAINT RESTORE MATERIALSPO44018 CC 715-4206-4309 159.97 715-4206-4309 15.60 PAINT RESTORE MATERIALSPO44019 CC 715-4206-4309 61.99 715-4206-4309 6.04 SAFETY TRAINING EMPLOYEE LUNCH-HAZWOPERPO44057 CC 001-1203-4305 152.01 RETURNED CHEMICAL DISPENSERRT3844228-8310651 CC 715-4204-4201 -32.78 RETURNED VOLLEYBALL NETRT8835254-1305021 CC 001-6101-4201 -37.30 CAL CITIES INSTALLATION DINNER/JACKSONSC-958713-Z7P59 CC 001-1101-4305 75.00 SUMMER CONFERENCE/LOEZATR1222 CC 001-2101-4317 760.00 CALEA SUMMER CONF/LOEZATR1222 CC 001-2101-4317 671.94 SUMMER SEMINAR/NAPOLITANOTR1228 CC 001-1201-4317 950.00 THEATRE LOBBY REFRIGERATORWG92679473 CC 001-4601-4201 1,380.86 Total : 40,578.0003353 109393 7/16/2025 SHERWIN-WILLIAMS Cust 4251-1921-1 PAINTING SUPPLIES/JUN2517903 001-3104-4309 332.19 001-4204-4201 220.87 Page 55 of 1053 07/16/2025 Check Register CITY OF HERMOSA BEACH 15 2:16:05PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 553.06 109393 7/16/2025 SHERWIN-WILLIAMS17903 109394 7/16/2025 SHIH, JUNG CHIN PO44046 REIMB-MECHANIC RECRUITMENT23168 001-1203-4201 74.99 Total : 74.9923168 109395 7/16/2025 SITEONE LANDSCAPE SUPPLY, LLC 155841403-001 MAT REQ 611759/LANDSCAPING SUPPLIES19829 001-6101-4309 983.72 Total : 983.7219829 109396 7/16/2025 SOCAL GAS 170-781-3287 9 YARD CNG STATION/JUN2500170 715-3104-4310 74.81 715-4204-4310 74.81 715-6101-4310 74.81 Total : 224.4300170 109397 7/16/2025 SOURCE GRAPHICS INC SG246663 PAPER FOR PLOTTER13761 001-4202-4305 165.00 001-4202-4305 13.65 Total : 178.6513761 109398 7/16/2025 SOUTHERN CALIFORNIA NEWS GROUP 0000620478 MAT REQ 591377 LEGAL NOTICES/JUN2519623 001-1121-4323 475.53 Total : 475.5319623 109399 7/16/2025 SPENCE ENVIRONMENTAL CORP.250611 ABATEMENT MONITORING & CLEARANCE23783 715-4204-4201 6,102.59 Total : 6,102.5923783 109400 7/16/2025 TYLER TECHNOLOGIES, INC 045-520677 EDEN ANNUAL SOFTWARE SUPPORT - FY2605626 715-1206-4201 46,131.71 T & A ANNUAL SOFTWARE SUPPORT - FY26045-522103 715-1206-4201 4,029.90 Total : 50,161.6105626 109401 7/16/2025 VAUGHAN, MAGGIE R#1012509.003 DAMAGE DEPOSIT REFUND22919 001-2111 500.00 Total : 500.0022919 109402 7/16/2025 VRC COMPANIES, LLC 5234246 RECORDS STORAGE/JUL2522955 Page 56 of 1053 07/16/2025 Check Register CITY OF HERMOSA BEACH 16 2:16:05PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109402 7/16/2025 (Continued)VRC COMPANIES, LLC22955 001-1121-4201 258.84 Total : 258.8422955 109403 7/16/2025 WANG, BERNARD PO44091 CITATION (31043329) REFUND - DISMISSED23797 001-3302 53.00 Total : 53.0023797 109404 7/16/2025 WILLDAN ENGINEERING 00235356 STAFF AUGMENTATION FOR CDD/JUN2510703 001-4201-4201 16,232.50 Total : 16,232.5010703 109405 7/16/2025 XANADU SERVICE SYSTEM, INC.10906 CITYWIDE JANITORIAL SERVICE/APR2523801 001-4204-4201 13,818.00 CITYWIDE JANITORIAL SERVICE/MAY2510913 001-4204-4201 13,818.00 Total : 27,636.0023801 654789 7/2/2025 ADMINSURE AS AGENT FOR THE Wire Date 7.2.25 LIABILITY CLAIMS REIMB/JUN2514691 705-1209-4324 33,223.22 Total : 33,223.2214691 987456 7/2/2025 ADMINSURE AS AGENT FOR THE WIRE DATE 7.2.25A WORKERS COMP CLAIMS 6.17-6.19.2514691 705-1217-4324 2,817.57 WORKERS COMP CLAIMS 6.23-6.25.25WIRE DATE 7.2.25B 705-1217-4324 29,118.06 Total : 31,935.6314691 3421898 6/25/2025 PITNEY BOWES INC Wire date 6.25.25 POSTAGE METER REFILL 6.24.2513838 001-1208-4305 2,000.00 Total : 2,000.0013838 4565355 7/10/2025 PITNEY BOWES INC Wire date 7.10.25 POSTAGE METER REFILL 7.9.2513838 001-1208-4305 2,000.00 Total : 2,000.0013838 22937834 7/11/2025 CALPERS FISCAL SERVICES DIV 100000017970323 UNFUNDED LIABILITY PREPAY MISC TIER 215230 001-2032 30,008.00 Total : 30,008.0015230 Page 57 of 1053 07/16/2025 Check Register CITY OF HERMOSA BEACH 17 2:16:05PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 22937836 7/11/2025 CALPERS FISCAL SERVICES DIV 100000017970362 UNFUNDED LIABILITY PREPAY TIER 2 POLICE15230 001-2032 17,718.00 Total : 17,718.0015230 22937838 7/11/2025 CALPERS FISCAL SERVICES DIV 100000017910371 UNFUNDED LIABILITY PREPAY FIRE PEPRA15230 001-2203-4180 1,299.00 Total : 1,299.0015230 22937840 7/11/2025 CALPERS FISCAL SERVICES DIV 100000017970344 UNFUNDED LIABILITY PREPAY FIRE TIER 215230 001-2203-4180 715.00 Total : 715.0015230 22937842 7/11/2025 CALPERS FISCAL SERVICES DIV 100000017970390 UNFUNDED LIABILITY PREPAY MISC PEPRA15230 001-2032 37,160.00 Total : 37,160.0015230 22937844 7/11/2025 CALPERS FISCAL SERVICES DIV 100000017970380 UNFUNDED LIABILITY PREPAY POLICE PEPRA15230 001-2032 30,522.00 Total : 30,522.0015230 22937847 7/11/2025 CALPERS FISCAL SERVICES DIV 100000017970353 UNFUNDED LIABILITY PREPAY TIER 1 POLICE15230 001-2032 2,649,792.00 Total : 2,649,792.0015230 22937849 7/11/2025 CALPERS FISCAL SERVICES DIV 100000017970313 UNFUNDED LIABILITY PREPAY MISC TIER 115230 001-2032 1,637,646.00 Total : 1,637,646.0015230 22937851 7/11/2025 CALPERS FISCAL SERVICES DIV 100000017910333 UNFUNDED LIABILITY PREPAY FIRE TIER 115230 001-2203-4180 1,237,938.00 Total : 1,237,938.0015230 200580677 7/2/2025 ATHENS ADMINISTRATORS Wire Date 7.2.25 WORKERS COMP CLAIMS/JUN25B23101 705-1217-4324 17,058.13 Total : 17,058.1323101 200580679 7/2/2025 CA JOINT POWERS INSURANCE AUTH Wire date 7.2.25 LIABILITY CLAIMS REIMB/JUN2508904 705-1209-4324 3,198.60 Total : 3,198.6008904 Page 58 of 1053 07/16/2025 Check Register CITY OF HERMOSA BEACH 18 2:16:05PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount Bank total : 6,429,934.26 79 Vouchers for bank code :boa 6,429,934.26Total vouchers :Vouchers in this report 79 Page 59 of 1053 07/23/2025 Check Register CITY OF HERMOSA BEACH 1 2:24:52PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109406 7/23/2025 AT&T 960 461-1985 555 7 PD COMPUTER CIRCUITS/JUL2500321 001-2101-4304 249.20 Total : 249.2000321 109407 7/23/2025 AT&T 000023780044 PD COMPUTER CIRCUITS/JUN2500321 001-2101-4304 130.10 Total : 130.1000321 109408 7/23/2025 AT&T MOBILITY 287298411168X0710202 PD/CSO CELL PHONES/LPR CAMERAS/JUN2513361 001-2101-4201 117.60 001-2101-4304 1,217.13 001-3302-4304 88.44 Total : 1,423.1713361 109409 7/23/2025 AT&T MOBILITY 287016141723X0714202 PW&CDD CELL PHONES&TABLES/JUN2513361 001-4201-4304 409.54 001-4202-4304 448.66 Total : 858.2013361 109410 7/23/2025 ATHENS SERVICES 19644877 PD SHREDDING SERVICE/JUL2516660 001-2101-4309 86.67 Total : 86.6716660 109411 7/23/2025 BARROWS, PATRICK PO44148 INSTRUCTOR PYMT CLASSES THRU 7.18.2517271 001-4601-4221 3,237.50 Total : 3,237.5017271 109412 7/23/2025 BEACHSPORTS PO44149 INSTRUCTOR PYMT CLASSES THRU 7.18.2518036 001-4601-4221 18,012.27 Total : 18,012.2718036 109413 7/23/2025 BOB BARKER COMPANY, INC.INV2145208 JAIL SUPPLIES08763 001-2101-4306 729.68 001-2101-4306 71.14 Total : 800.8208763 109414 7/23/2025 BUTLER, ELOISE O PO44153 REFUND FOR GUEST PERMIT23807 001-3843 60.00 Attachment 2Page 60 of 1053 07/23/2025 Check Register CITY OF HERMOSA BEACH 2 2:24:52PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 60.00 109414 7/23/2025 BUTLER, ELOISE O23807 109415 7/23/2025 CAHALAN, ERIC PO43958 TUITION REIMBURSEMENT/FALL 202513157 001-2101-4317 3,169.50 Total : 3,169.5013157 109416 7/23/2025 CANTEEN SOC268633 PD COFFEE SERVICE/DELIVERY/JUL2523324 001-2101-4305 30.32 001-2101-4306 30.31 Total : 60.6323324 109417 7/23/2025 CAPITAL LIGHTING AND ELECTRIC 493907 MR#511981 ELECTRICAL MAINT SUPPLIES21720 001-4204-4309 857.42 Total : 857.4221720 109418 7/23/2025 CAPO, DANE PO44154 REFUND FOR UNUSED TAXI VOUCHERS23798 145-3853 122.00 Total : 122.0023798 109419 7/23/2025 CDWG AE5TC2N MR#782662 PRINTER TONER/INK09632 001-2101-4305 994.26 MR#782662 RETURNED PRINTER TONERAE8MH1X 001-2101-4305 -417.30 MR#909776 PRINTER TONER/INKAE94W7S 715-1206-4305 619.56 MR#909776 PRINTER TONER/INKAE96H6E 715-1206-4305 760.09 Total : 1,956.6109632 109420 7/23/2025 CHARTER COMMUNICATIONS 241350501070125 PEG CHANNEL UPGRADE TO HD20236 001-1121-5402 6,335.00 715-1206-4201 127.20 HD PEG CHANNEL 8/JUL25241350501070125 715-1206-4201 636.00 Total : 7,098.2020236 109421 7/23/2025 CONSULTANTS INC., JOHN M CRUIKSHANK 19565 ENGINEER SVS-WINDMILL STRUCTURE/APR2513840 001-4202-4201 7,822.80 Total : 7,822.8013840 Page 61 of 1053 07/23/2025 Check Register CITY OF HERMOSA BEACH 3 2:24:52PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109422 7/23/2025 DIV OF THE STATE ARCHITECT PO44101 1ST QUARTER 2025 CASP PAYMENT18263 001-6851 299.60 Total : 299.6018263 109423 7/23/2025 FEDEX OFFICE 101600053009 MR#806736 PRINTING SERVICES06293 001-1101-4305 3.07 Total : 3.0706293 109424 7/23/2025 FLYING LION, INC.2422 DRONE LEASE & FAA REPORTING/JUL2521402 153-2106-4201 1,775.00 Total : 1,775.0021402 109425 7/23/2025 FRONTIER 209-188-4669-0714985 LANDLINES/COMPUTER LINKS/JUL2519884 001-3302-4304 129.40 001-2101-4304 842.80 001-4204-4321 373.32 001-4202-4304 112.30 001-3304-4304 81.67 001-1204-4304 110.89 715-1206-4304 1,739.67 Total : 3,390.0519884 109426 7/23/2025 FRONTIER 209-190-0013-1206175 PD COMPUTER CIRCUITS/JUL2519884 001-2101-4304 920.50 Total : 920.5019884 109427 7/23/2025 FRONTIER 323-155-6779-0822065 FIBER OPTIC LINES/JUL2519884 715-1206-4201 239.63 Total : 239.6319884 109428 7/23/2025 FRONTIER 310-372-6186-0831895 2ND FL CITY HALL FAX LINE/JUL2519884 001-1121-4304 22.99 001-1141-4304 22.99 001-1201-4304 22.99 001-1202-4304 22.99 001-1203-4304 22.97 Total : 114.9319884 109429 7/23/2025 FRONTIER 310-379-0652-1216195 EOC LANDLINES/JUL2519884 001-1201-4304 111.85 Page 62 of 1053 07/23/2025 Check Register CITY OF HERMOSA BEACH 4 2:24:52PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 111.85 109429 7/23/2025 FRONTIER19884 109430 7/23/2025 GARCIA, BRENDA EST1151 STAFF MEALS FOR DUI OPS ON 7/26/2523408 001-2101-4305 1,100.00 Total : 1,100.0023408 109431 7/23/2025 GRAHAM CO.40956 MAINT FOR EMERGENCY LIGHTING SYSTEM10466 001-3304-4201 1,980.00 Total : 1,980.0010466 109432 7/23/2025 GRAINGER 9571829051 MAT REQ 805066/MAINTENANCE SUPPLIES10836 715-4206-4309 271.09 Total : 271.0910836 109433 7/23/2025 GRANICUS INC 210354 SHORT TERM RENTAL COMPLIANCE SVS/FY2614589 001-4201-4201 11,038.74 Total : 11,038.7414589 109434 7/23/2025 HERMOSA POOLS 2173 SURF MEMORIAL FOUNTAIN MAINTENANCE19611 001-4204-4201 1,200.00 Total : 1,200.0019611 109435 7/23/2025 IOPREDICT, INC.2515 ONLINE EXAMS22540 001-1203-4201 138.00 Total : 138.0022540 109436 7/23/2025 KALRA, MANLEEN PO44083 EMPLOYEE APPRECIATION - GIFT SUPPLIES23802 001-1203-4201 39.71 EMPLOYEE APPRECIATION - GIFT SUPPLIESPO44084 001-1203-4201 76.88 EMPLOYEE APPRECIATION - GIFT SUPPLIESPO44085 001-1203-4201 79.46 Total : 196.0523802 109437 7/23/2025 KOSMONT & ASSOCIATES, INC.2405.8-007 CDD CONSULT SERVICES18137 001-4105-4201 717.60 Total : 717.6018137 109438 7/23/2025 LA CO SHERIFFS DEPARTMENT 253582BL MAT REQ 611834 INMATE MEALS/JUN2500151 001-2101-4305 320.47 Page 63 of 1053 07/23/2025 Check Register CITY OF HERMOSA BEACH 5 2:24:52PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 320.47 109438 7/23/2025 LA CO SHERIFFS DEPARTMENT00151 109439 7/23/2025 LEXIPOL LLC INVCOR11255484 CORDICO APP RENEWAL FY2617861 705-1217-4201 1,592.00 JAIL POLICY MANUAL&BULLETINS/FY26INVLEX11254270 001-2101-4201 5,742.90 Total : 7,334.9017861 109440 7/23/2025 LIEBERT CASSIDY WHITMORE 291377 HR LEGAL SVS/FAULK/MAR2502175 001-1203-4201 193.81 HR LEGAL SVS/FAULK/APR25294802 001-1203-4201 450.00 HR LEGAL SVS/GENERAL/APR25294803 001-1203-4201 972.00 HR LEGAL SVS/FAULK/MAY25297324 001-1203-4201 270.00 HR LEGAL SVS/GENERAL/MAY25297325 001-1203-4201 1,458.00 Total : 3,343.8102175 109441 7/23/2025 LM INVESTIGATIONS LLC 2025-003 BACKGROUND&POLYGRAPHS FOR PD APPLICANTS23799 001-2101-4201 2,400.90 Total : 2,400.9023799 109442 7/23/2025 LOS ANGELES PHILHARMONIC ASSOC PO44133 EXCURSION-HOLLYWOOD BOWL 9.11.2517288 001-4601-4201 1,193.00 Total : 1,193.0017288 109443 7/23/2025 LOS ANGELES, CITY OF 48H-50-3811-26-006 LARA ANNUAL MEMBERSHIP13066 117-5301-4315 3,557.13 Total : 3,557.1313066 109444 7/23/2025 MACANO TECH 11201 20 EV CHARGERS & INSTALLATION-BALANCE22981 301-8617-4201 30,146.72 Total : 30,146.7222981 109445 7/23/2025 MARAVILLA, MYRA PO43986 2024-25 WELLNESS REIMBURSEMENT22920 001-1203-4320 289.86 Total : 289.8622920 Page 64 of 1053 07/23/2025 Check Register CITY OF HERMOSA BEACH 6 2:24:52PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109446 7/23/2025 MARK'S LOCK AND SAFE, INC.0000038046 MR#511984 DUPLICATE MASTER KEYS11919 001-4204-4309 74.36 Total : 74.3611919 109447 7/23/2025 MATEKO, KURT PO44156 REIMB-SWAT COLLAR PINS22437 001-2101-4314 51.68 Total : 51.6822437 109448 7/23/2025 MITCHELL, DANETTE PO44157 PHOTOGRAPHER-CHIEF'S BADGE CEREMONY23809 001-2101-4329 395.00 Total : 395.0023809 109449 7/23/2025 MOTTO, RICHARD R#2005565.003 REFUND-CLASS CANCELLED23815 001-2111 198.00 Total : 198.0023815 109450 7/23/2025 MTGL, INC.0072713 GEOTECHNICAL SVS ON BAYVIEW DR/JUN2522593 001-4202-4201 367.50 Total : 367.5022593 109451 7/23/2025 NATIONAL EMBLEM 14002490 UNIFORM PATCHES01494 001-2101-4314 293.10 001-2101-4314 42.22 Total : 335.3201494 109452 7/23/2025 ODP BUSINESS SOLUTIONS, LLC 427094361001 MAT REQ 611700/OFFICE SUPPLIES13114 001-4202-4305 61.46 MAT REQ 898427/OFFICE SUPPLIES427503424001 001-4101-4305 20.42 001-4201-4305 20.41 001-4101-4305 1.99 001-4201-4305 1.99 MAT REQ 898427/OFFICE SUPPLIES427799901001 001-4201-4305 24.30 001-4101-4305 2.37 001-4201-4305 2.37 001-4101-4305 24.29 MAT REQ 806590/OFFICE SUPPLIES429162711001 001-4601-4305 88.25 MAT REQ 668596/OFFICE SUPPLIES429182946001 Page 65 of 1053 07/23/2025 Check Register CITY OF HERMOSA BEACH 7 2:24:52PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109452 7/23/2025 (Continued)ODP BUSINESS SOLUTIONS, LLC13114 001-1208-4305 80.97 MAT REQ 898428/OFFICE SUPPLIES431237794001 001-4101-4305 44.96 001-4201-4305 44.95 001-4101-4305 4.39 001-4201-4305 4.38 MAT REQ 782668/OFFICE SUPPLIES431336203001 001-2101-4305 107.59 Total : 535.0913114 109453 7/23/2025 PITNEY BOWES INC 1027770853 MR#668595 POSTAGE METER SUPPLIES13838 001-1208-4305 291.47 Total : 291.4713838 109454 7/23/2025 PONCE, MARCO TR1203 PRIMA 2025 CONFERENCE TRAVEL REIMBURSEME23436 001-1203-4317 1,424.62 Total : 1,424.6223436 109455 7/23/2025 RACE COMMUNICATIONS RC1679858 CITY HALL & YARD FIBER INTERNET/JUL2522179 715-1206-4201 2,040.00 Total : 2,040.0022179 109456 7/23/2025 RJ PRINTING & PROMOTIONAL 1310 WINDOW & PLAIN ENVELOPES21153 001-1208-4305 1,624.00 001-1208-4305 141.22 Total : 1,765.2221153 109457 7/23/2025 RUSHER AIR CONDITIONING 2106828 EMERGENCY AC REPAIR @PD RECORDS03726 001-4202-4201 589.96 Total : 589.9603726 109458 7/23/2025 RYZING, INC PO44150 INSTRUCTOR PYMT CLASS 1192023317 001-4601-4221 1,909.09 Total : 1,909.0923317 109459 7/23/2025 SAFEWAY INC VONS ACCT 150882 DAY CAMP SUPPLIES/JUN2516425 001-4601-4308 198.79 Total : 198.7916425 Page 66 of 1053 07/23/2025 Check Register CITY OF HERMOSA BEACH 8 2:24:52PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109460 7/23/2025 SBCU VISA 05F0034513168 CC PD WATER DELIVERY/JUN2503353 001-2101-4305 410.08 LESS LETHAL WEAPON ACCESSORY101-0612-464292 CC 001-2101-4201 79.87 001-2101-4201 7.79 TRAINING MATERIALS1745524 CC 001-2101-4317 74.42 001-2101-4317 29.19 TRAINING MATERIALS28238615 CC 001-2101-4317 200.00 001-2101-4317 19.50 WINDSHEILD REPAIR3000S0013464775 CC 715-2101-4311 1,541.67 SUPERCHARGER FEES/JUN25JUN25 CC 715-2101-4311 79.92 FASTRAK ACCOUNT REPLENISHMENT/JUN25JUNE2025 CC 001-2101-4201 100.00 THERMAL PAPER ROLLSPO43939 CC 001-1204-4305 86.90 001-1204-4305 8.47 Total : 2,637.8103353 109461 7/23/2025 SCHROCK, MADISON TR1170 REIMB - SPECIAL EVENT SEMINAR23693 001-4601-4317 1,075.33 Total : 1,075.3323693 109462 7/23/2025 SITEONE LANDSCAPE SUPPLY, LLC 156142945-001 MAT REQ 611760/LANDSCAPING SUPPLIES19829 001-6101-4309 917.08 Total : 917.0819829 109463 7/23/2025 SMARTCOVER SYSTEMS 43347 ANNUAL RENEWAL FEE20282 160-3102-4201 4,644.00 Total : 4,644.0020282 109464 7/23/2025 SO CAL ASSOCIATION OF GOVTS SCAG FY26 0068 ANNUAL MEMBERSHIP DUES00343 001-1101-4315 2,837.00 Total : 2,837.0000343 109465 7/23/2025 SOLANO PRESS BOOKS INC ORDER#4978 NAVIGATING THE CA COASTAL ACT BOOK23806 Page 67 of 1053 07/23/2025 Check Register CITY OF HERMOSA BEACH 9 2:24:52PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109465 7/23/2025 (Continued)SOLANO PRESS BOOKS INC23806 001-4101-4305 80.00 001-4101-4305 5.80 Total : 85.8023806 109466 7/23/2025 SOUTH BAY REGIONAL PUBLIC COMM 04658 MR#805068 VEHICLE PARTS08812 715-2101-4311 53.80 NEW PUSH BAR FOR HB704682 715-2101-4311 804.30 715-2101-4311 84.45 Total : 942.5508812 109467 7/23/2025 SOUTH BAY SHELL AND CAR WASH 07.01.2025 CAR WASHES/APR-JUN2518595 715-4201-4311 32.00 715-3302-4311 204.00 715-2101-4311 660.00 715-4202-4311 80.00 Total : 976.0018595 109468 7/23/2025 SPARTAN ARMOR SYSTEMS S26284 RIFLE PLATES23697 170-2105-5402 19,499.70 170-2105-5402 1,852.47 Total : 21,352.1723697 109469 7/23/2025 SPECIALIZED ELEVATOR SERVICES 86038 PARKING STRUCTURE ELEVATOR MAINT/JUL2521538 001-3304-4201 213.18 CITY HALL ELEVATOR MAINT/JUL2586039 001-4204-4201 205.64 Total : 418.8221538 109470 7/23/2025 STAFFORD HR CONSULTING, LLC 009-025 HR CONSULTING SVS/MAY-JUN2522586 001-1203-4201 6,562.50 Total : 6,562.5022586 109471 7/23/2025 STANTEC CONSULTING 2359621 PIER ELECTRICAL UPGRADE SVS18210 191-8629-4201 795.75 Total : 795.7518210 109472 7/23/2025 THE LOVEJOY FOUNDATION, INC 06012025A ANIMAL SERVICES/JUN2523664 001-3302-4201 1,500.00 Page 68 of 1053 07/23/2025 Check Register CITY OF HERMOSA BEACH 10 2:24:52PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109472 7/23/2025 (Continued)THE LOVEJOY FOUNDATION, INC23664 ANIMAL SERVICES/JUL2506012025B 001-3302-4201 1,500.00 DECEASED ANIMAL SVS/MAY-JUN25DASHB072025 001-3302-4201 315.90 ANIMAL SERVICES/AUG25LHB071725 001-3302-4201 1,500.00 Total : 4,815.9023664 109473 7/23/2025 TURBODATA SYSTEMS, INC.46076 CITATION PROCESSING/JUN2520670 001-1204-4201 6,379.80 PERMIT PROCESSING & HOSTING FEE/JUN2546077 001-1204-4201 1,300.00 Total : 7,679.8020670 109474 7/23/2025 UNITED SITE SERVICES 114-14091905 PORTABLE TOILET RENTAL FOR JULY 4TH18753 001-3301-4201 1,827.20 001-3301-4201 2,621.22 Total : 4,448.4218753 109475 7/23/2025 UPTIME COMPUTER SERVICE, INC.33498 PRINTER MAINTENANCE/MAY2504768 715-1206-4201 336.36 PRINTER MAINTENANCE/JUN2533501 715-1206-4201 336.36 Total : 672.7204768 109476 7/23/2025 VITON, SUMMER R#001-0089008 REFUND - IMPOUND FEE23816 001-6873 168.00 Total : 168.0023816 109477 7/23/2025 WITTMAN ENTERPRISES LLC 2505062 AMBULANCE TRANSPORT BILLING/MAY2513359 001-1202-4201 4,515.10 Total : 4,515.1013359 Bank total : 193,748.84 72 Vouchers for bank code :boa 193,748.84Total vouchers :Vouchers in this report 72 Page 69 of 1053 07/23/2025 Check Register CITY OF HERMOSA BEACH 11 2:24:52PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount Page 70 of 1053 07/24/2025 Check Register CITY OF HERMOSA BEACH 1 10:49:59AM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109478 7/24/2025 TACOS EL GOLOSO 303 CATERING FOR CHIEF'S BADGE PINNING23818 001-2101-4305 584.03 Total : 584.0323818 Bank total : 584.03 1 Vouchers for bank code :boa 584.03Total vouchers :Vouchers in this report 1 Attachment 3Page 71 of 1053 07/30/2025 Check Register CITY OF HERMOSA BEACH 1 2:30:42PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109479 7/30/2025 10-33 INDUSTRIES 0003 MOTORCYCLE STRIPPING SERVICE23785 715-2101-4311 2,100.00 Total : 2,100.0023785 109480 7/30/2025 4 SEASONS ROOFING, INC.2506 CIP 689 - PATCHING OF THE KITCHEN ROOF23703 301-8689-4201 6,910.00 Total : 6,910.0023703 109481 7/30/2025 ADMINISTRATIVE SERVICES CO OP 250612 TAXI VOUCHER PROGRAM - CARDS/JUN2511437 145-3404-4201 940.20 145-3853 -33.00 Total : 907.2011437 109482 7/30/2025 ADMINSURE, INC.17889 WORKERS COMP&LIABILITY CLAIMS/APR2504715 705-1209-4201 943.36 705-1217-4201 5,896.34 WORKERS COMP&LIABILITY CLAIMS/MAY2517968 705-1209-4201 1,061.28 705-1217-4201 5,581.88 WORKERS COMP&LIABILITY CLAIMS/JUN2518054 705-1209-4201 943.36 705-1217-4201 5,581.88 Total : 20,008.1004715 109483 7/30/2025 ALLIANT INSURANCE SERVICES INC 3137606 CJPIA FY 25-26 CRIME INS. PREMIUM22999 705-1210-4201 9,684.00 Total : 9,684.0022999 109484 7/30/2025 ALMANZA, EDWARD P PO44183-6.4.25 CEQA CONSULTATION SVS/911 1ST STREET17442 001-2182 9,810.00 Total : 9,810.0017442 109485 7/30/2025 AQUA FLO SL2575408 MR#611761 IRRIGATION SUPPLIES09366 001-6101-4309 910.17 Total : 910.1709366 109486 7/30/2025 ATHENS SERVICES 19711538 CITYWIDE SWEEPING&PORTER SVS/JUN2516660 001-3104-4201 18,406.48 001-3301-4201 12,266.35 Attachment 4Page 72 of 1053 07/30/2025 Check Register CITY OF HERMOSA BEACH 2 2:30:42PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109486 7/30/2025 (Continued)ATHENS SERVICES16660 001-6101-4201 1,802.20 001-3304-4201 1,690.17 CITYWIDE STEAM CLEANING/JUN2519711538A 001-3301-4201 7,257.30 001-3304-4201 1,168.48 001-3104-4201 681.76 CITYWIDE SCRUBBER SERVICES/JUN2519711538B 001-3301-4201 7,067.88 001-3304-4201 913.14 Total : 51,253.7616660 109487 7/30/2025 CANON SOLUTIONS AMERICA, INC 6012652991 COPIER MAINT/PW ADMIN/APR-JUL2510838 001-1208-4305 387.39 COPIER MAINT/COMM RES/APR-JUL256012652992 001-4601-4305 167.47 COPIER MAINT/POLICE DEPT/APR-JUL256012652993 001-2101-4305 405.28 COPIER MAINT/PD RECORDS/APR-JUL256012652994 001-2101-4305 184.35 COPIER MAINT/EOC/APR-JUL256012652995 001-1201-4305 47.41 COPIER MAINT/2ND FL ADMIN/APR-JUL256012652996 001-1208-4305 214.49 COPIER MAINT/COMM DEV/APR-JUL256012652997 001-1208-4305 68.58 Total : 1,474.9710838 109488 7/30/2025 CANTEEN SOC257559/PO42023 PD COFFEE DELIVERY&SERVICE/MAY2523324 001-2101-4305 30.31 001-2101-4306 30.32 Total : 60.6323324 109489 7/30/2025 CDWG AF11L7K AZURE CYBERSECURITY LOGS/MAY2509632 715-1206-4201 185.61 COMPUTER FOR TRAFFIC OFFICEAF1SE4B 001-2101-4305 955.00 001-2101-4305 113.10 MR#909775 PRINTER TONERAF1SI6G Page 73 of 1053 07/30/2025 Check Register CITY OF HERMOSA BEACH 3 2:30:42PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109489 7/30/2025 (Continued)CDWG09632 715-1206-4305 745.18 Total : 1,998.8909632 109490 7/30/2025 CHAFE, MARK PO44204 MILEAGE REIMB-FTO TRAINING23265 001-2101-4317 114.80 Total : 114.8023265 109491 7/30/2025 CHARTER COMMUNICATIONS 188398301061425 1301 HERMOSA/540 PIER CONNECTION/JUN2520236 001-2101-4304 778.71 1301 HERMOSA/540 PIER CONNECTION/JUL25188398301071425 001-2101-4304 778.71 Total : 1,557.4220236 109492 7/30/2025 CHARTER COMMUNICATIONS 188398601072125 1301 HERMOSA/540 PIER CONNECTION/AUG2520236 001-2101-4304 294.80 Total : 294.8020236 109493 7/30/2025 CHARTER COMMUNICATIONS 188397001071425 PW YARD CABLE/AUG2520236 001-4202-4201 184.07 Total : 184.0720236 109494 7/30/2025 CHARTER COMMUNICATIONS 188398201072125 1301 HERMOSA/RRC CONNECTION/AUG2520236 001-2101-4304 150.00 Total : 150.0020236 109495 7/30/2025 CHARTER COMMUNICATIONS 188398801072125 CITY HALL CABLE/AUG2520236 715-4204-4201 121.62 Total : 121.6220236 109496 7/30/2025 CHARTER COMMUNICATIONS 188398901071425 PD CABLE/JUL2520236 001-2101-4201 102.29 Total : 102.2920236 109497 7/30/2025 CIVICPLUS, LLC 336341 WEBSITE ACCESSIBILTY TOOL23405 715-1206-4201 5,250.00 Total : 5,250.0023405 109498 7/30/2025 CONSULTANTS INC., JOHN M CRUIKSHANK 19488-CORR CORRECTION TO ACCOUNTS CHARGED13840 122-8623-4201 8,203.30 Page 74 of 1053 07/30/2025 Check Register CITY OF HERMOSA BEACH 4 2:30:42PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109498 7/30/2025 (Continued)CONSULTANTS INC., JOHN M CRUIKSHANK13840 191-8623-4201 40,500.00 REVERSING PYMT TO CORRECT ACCT19488-REV 122-8623-4201 -48,703.30 STRUCTURAL PIER INSPECTION/APR2519542 191-8623-4201 20,250.00 ENGINEER SVS-WINDMILL STRUCTURE/MAY2519592 001-4202-4201 1,187.50 ENGINEER SVS-WINDMILL STRUCTURE/JUN2519641 001-4202-4201 1,300.00 Total :22,737.5013840 109499 7/30/2025 CWE CORPORATION F25150 LOT C DESIGN PLANS/JAN-FEB2517920 301-8699-4201 921.00 Total : 921.0017920 109500 7/30/2025 DEPARTMENT OF JUSTICE 827266 MAT REQ 805038/FINGERPRINTING/JUN2500364 001-1203-4251 128.00 Total : 128.0000364 109501 7/30/2025 DTA PUBLIC FINANCE, INC.2506318 ENGINEERS REPORT-SEWER LEVY/JUN2523629 160-3102-4201 3,895.98 Total : 3,895.9823629 109502 7/30/2025 DUNN-EDWARDS CORPORATION 2167A22778 MR#898123 PAINTING SUPPLIES19935 001-3104-4309 368.55 Total : 368.5519935 109503 7/30/2025 ESCRIBE SOFTWARE LTD.16091 ANNUAL SUBSCRIPTION22984 715-1206-4201 16,884.28 Total : 16,884.2822984 109504 7/30/2025 ESTRADA, VICTORIA PO44211 AMBULANCE TRANSPORT FEE REFUND23484 001-3840 126.02 Total : 126.0223484 109505 7/30/2025 FACTORY MOTOR PARTS 109-1060125 MR#805071 VEHICLE MAINTENANCE PARTS22926 715-3104-4311 138.09 MR#805070 VEHICLE MAINTENANCE PARTS109-1060129 715-2101-4311 102.62 Page 75 of 1053 07/30/2025 Check Register CITY OF HERMOSA BEACH 5 2:30:42PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109505 7/30/2025 (Continued)FACTORY MOTOR PARTS22926 MR#805077 BATTERY CORE REFUND109-1060232 715-3104-4311 -16.00 Total : 224.7122926 109506 7/30/2025 FJR PACIFIC, INC.30683 EMERGENCY PD SERVER ROOM AC REPAIR21217 715-4204-5405 3,999.80 Total : 3,999.8021217 109507 7/30/2025 GALL, TINA KATCHEN 018-062025 CGBG ADMINA&LABOR COMPL SVS/JUN2522871 001-4202-4201 562.50 Total : 562.5022871 109508 7/30/2025 GRAINGER 9581517191 MAT REQ 805073/MAINTENANCE SUPPLIES10836 715-4206-4309 98.43 Total : 98.4310836 109509 7/30/2025 GRAINGER 9582113487 MAT REQ 805072/MAINTENANCE SUPPLIES10836 715-3104-4311 28.95 MAT REQ 805074/MAINTENANCE SUPPLIES9583680179 715-4206-4309 70.96 MAT REQ 805076/MAINTENANCE SUPPLIES9583795662 715-4206-4309 10.86 Total : 110.7710836 109510 7/30/2025 GRBCON, INC.24SW15-02R RETENTION - SEWER MAIN REPAIR23415 160-8421-4201 911.85 Total : 911.8523415 109511 7/30/2025 GREG MINK ENTERPRISES LLC 1639 ARBORIST CONSULT SVS22892 001-4202-4201 62.50 Total : 62.5022892 109512 7/30/2025 HARTZOG & CRABILL, INC.24-0815 TRAFFIC ENGINEERING SERVICES/OCT2414204 001-3104-4201 4,205.00 TRAFFIC ENGINEERING SERVICES/NOV2424-0816 001-3104-4201 3,700.00 TRAFFIC ENGINEERING SERVICES/DEC2424-0817 001-3104-4201 4,937.57 TRAFFIC ENGINEERING SERVICES/JAN2525-0092 Page 76 of 1053 07/30/2025 Check Register CITY OF HERMOSA BEACH 6 2:30:42PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109512 7/30/2025 (Continued)HARTZOG & CRABILL, INC.14204 001-3104-4201 7,323.78 TRAFFIC ENGINEERING SERVICES/FEB2525-0215 001-3104-4201 4,060.00 TRAFFIC ENGINEERING SERVICES/MAR2525-0216 001-3104-4201 4,979.00 TRAFFIC ENGINEERING SERVICES/APR2525-0217 001-3104-4201 5,292.50 Total : 34,497.8514204 109513 7/30/2025 HEALTH NET PO44213 AMBULANCE TRANSPORT FEE REFUND13928 001-3840 103.06 Total : 103.0613928 109514 7/30/2025 HERMOSA AUTOMOTIVE INC 58913 MR#805075 VEHICLE REPAIR09136 715-2101-4311 350.27 Total : 350.2709136 109515 7/30/2025 KAEMERLE, CARL PO44179 REIMB LOSS OF PERSONAL PROPERTY23811 001-2101-4314 125.00 Total : 125.0023811 109516 7/30/2025 KASSA, TEWODROS PO44221 CITATION (40027313) REFUND - OVERPAID23827 001-3302 68.00 Total : 68.0023827 109517 7/30/2025 KOA CORPORATION 000024106-7 CIP421 CONST SUPPORT SVS/MAY2522869 160-8421-4201 24,332.00 Total : 24,332.0022869 109518 7/30/2025 LANDSCAPE STRUCTURES, INC.INV-166463 PARK PLAY EQUIPMENT SLIDE ROLLERS12190 001-6101-4201 6,385.00 001-6101-4201 591.94 Total : 6,976.9412190 109519 7/30/2025 LEWIS, JAKOB PO44222 CITATION (42007276) REFUND - OVERPAID23826 001-3302 83.00 Total : 83.0023826 109520 7/30/2025 LM INVESTIGATIONS LLC 2025-0004 BACKGROUNDS&POLYGRAPHS FOR COMM SVS23799 Page 77 of 1053 07/30/2025 Check Register CITY OF HERMOSA BEACH 7 2:30:42PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109520 7/30/2025 (Continued)LM INVESTIGATIONS LLC23799 001-3302-4201 3,913.30 Total : 3,913.3023799 109521 7/30/2025 MADDEN, IVY PO43712 CITATION REFUNDS - VOIDED23728 001-3302 204.00 Total : 204.0023728 109522 7/30/2025 MARTINEZ, MICHAEL A Parcel 4185 007 010 STREET LIGHT TAX REBATE/202422947 105-3105 24.61 Total : 24.6122947 109523 7/30/2025 MATHESON TRI-GAS, INC.0031831857 MR#898122 PROPANE TANK REFILLS22514 001-3104-4309 279.06 Total : 279.0622514 109524 7/30/2025 MCCARTHY, RYAN PO44224 CITATION (30022474) REFUND - OVERPAID23831 001-3302 83.00 Total : 83.0023831 109525 7/30/2025 MORGAN, SHENAUD PO44225 CITATION (45010099) REFUND - OVERPAID23824 001-3302 68.00 Total : 68.0023824 109526 7/30/2025 MOUSAVI, SAM PO44226 CITATION (45011202) REFUND - OVERPAID23823 001-3302 83.00 Total : 83.0023823 109527 7/30/2025 MTGL, INC.0071782 GREENBELT TRAIL TESTING SVS/OCT2422593 301-8604-4201 1,622.84 GREENBELT TRAIL TESTING SVS/NOV240071878 301-8604-4201 3,427.75 GREENBELT TRAIL TESTING SVS/JAN250072157 301-8604-4201 4,199.85 INSPECTIONS & MATERIALS TESTING/MAY250072768 115-8105-4201 8,542.80 Total : 17,793.2422593 109528 7/30/2025 ODP BUSINESS SOLUTIONS, LLC 432294502001 MAT REQ 804954/OFFICE SUPPLIES13114 001-4202-4305 94.19 Page 78 of 1053 07/30/2025 Check Register CITY OF HERMOSA BEACH 8 2:30:42PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 94.19 109528 7/30/2025 ODP BUSINESS SOLUTIONS, LLC13114 109529 7/30/2025 OPENGOV INC INV20503 FY26 BUDGET & STORY BUILDER19485 001-1202-4201 19,254.65 FIN INTEGRATION/REPORTING&ANALYTICSINV20504 001-1202-4201 11,219.70 Total : 30,474.3519485 109530 7/30/2025 PHILLIPS, LANDON TR1229 PER DIEM - CALEA CONFERENCE11574 001-2101-4317 50.00 Total : 50.0011574 109531 7/30/2025 POELSTRA, GERRITT "JOE"TR1233 PER DIEM - FBI CONFERENCE15701 001-2101-4317 150.00 REIMB - FBI CONFERENCE FLIGHTTR1233 001-2101-4317 738.96 Total : 888.9615701 109532 7/30/2025 POWER MAINTENANCE CORPORATION 34238 ANNUAL SERVICE CONTRACT02980 001-2101-4201 4,900.00 Total : 4,900.0002980 109533 7/30/2025 PRESTON, ROBERT PO44227 CITATION (43025582) REFUND - OVERPAID23825 001-3302 68.00 Total : 68.0023825 109534 7/30/2025 PROSHRED SECURITY 10072609 RECORDS DESTRUCTION SVS 6.16.2523020 001-1121-4305 836.00 Total : 836.0023020 109535 7/30/2025 PSOMAS 216461 SEWER SYSTEM PLAN UPDATE/NOV2413608 160-8423-4201 2,878.75 Total : 2,878.7513608 109536 7/30/2025 RED SECURITY GROUP, LLC 104471 MR#805101 LOCKSMITH SERVICES13255 715-2101-4311 26.34 Total : 26.3413255 109537 7/30/2025 REWARD STRATEGY GROUP, INC.063025 COMPENSATION STUDY UPDATE/JUN2523558 001-1203-4201 2,050.00 Page 79 of 1053 07/30/2025 Check Register CITY OF HERMOSA BEACH 9 2:30:42PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 2,050.00 109537 7/30/2025 REWARD STRATEGY GROUP, INC.23558 109538 7/30/2025 RIO HONDO COMMUNITY COLLEGE S25-140-ZHRB PD RECRUIT TUITION01070 001-2101-4317 2,379.00 PD RECRUIT TUITIONX25-31-ZHRB/PO44208 001-2101-4317 1,483.00 Total : 3,862.0001070 109539 7/30/2025 ROWE, BEVERLY M.Parcel 4186 003 008 STREET LIGHT & SEWER TAX REBATE/202421102 001-6871 142.37 105-3105 24.61 Total : 166.9821102 109540 7/30/2025 RP FINISHING POWDER COATING IN 005 POWDER COAT 4 BENCHES FROM PIER PLAZA23720 001-3104-4201 940.00 Total : 940.0023720 109541 7/30/2025 SALAZAR, JACOB PO44229 CITATION (38021880) REFUND - OVERPAID23828 001-3302 83.00 Total : 83.0023828 109542 7/30/2025 SBCU VISA PO43857 CC HEARING EXAMINER TRAINING/TAYLOR03353 001-2101-4317 150.00 SUPERVISORY LEADERSHIP INSTITUTE M4/DOVETR1192D CC 001-2101-4312 474.61 DEPOSIT-PARKING EXPO 3.30-4.2.26/BURGOSTR1223 CC 001-3302-4317 271.75 DEPOSIT-PARKING EXPO 3.30-4.2.26/TANABETR1225 CC 001-3302-4317 271.75 TRAFFIC SAFETY COURSE/MCDERMOTTTR1230 CC 150-2114-4201 320.00 TRAFFIC SAFETY COURSE/DADIGANTR1231 CC 150-2114-4201 320.00 FBI CONFERENCE 8.1-8.3.25/POELSTRATR1233 001-2101-4317 597.25 Total : 2,405.3603353 109543 7/30/2025 SILSBY STRATEGIC ADVISORS 007 PW SUPPORT SERVICES/JUN2523204 001-4202-4201 2,100.00 Page 80 of 1053 07/30/2025 Check Register CITY OF HERMOSA BEACH 10 2:30:42PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 2,100.00 109543 7/30/2025 SILSBY STRATEGIC ADVISORS23204 109544 7/30/2025 SITEONE LANDSCAPE SUPPLY, LLC 156422963-001 MAT REQ 611768/LANDSCAPING SUPPLIES19829 001-6101-4309 984.86 Total : 984.8619829 109545 7/30/2025 SOCAL GAS 097 904 5900 3 CITY-OWNED BLDGS/NATURAL GAS/JUN2500170 001-4204-4303 156.07 Total : 156.0700170 109546 7/30/2025 SOCAL GAS 102 104 5900 3 CITY-OWNED BLDGS/NATURAL GAS/JUN2500170 001-4204-4303 89.65 Total : 89.6500170 109547 7/30/2025 SOCAL GAS 011 004 5767 8 CITY-OWNED BLDGS/NATURAL GAS/JUN2500170 001-4204-4303 35.02 Total : 35.0200170 109548 7/30/2025 SOCAL GAS 141 204 4600 1 CITY-OWNED BLDGS/NATURAL GAS/JUN2500170 001-4204-4303 24.42 Total : 24.4200170 109549 7/30/2025 SPARTAN ARMOR SYSTEMS S27119 RIFLE PLATES AND VESTS23697 170-2105-5402 17,663.88 170-2105-5402 2,419.05 Total : 20,082.9323697 109550 7/30/2025 STAFFORD HR CONSULTING, LLC 009-24 LABOR RELATIONS SERVICES/JUN2522586 001-1203-4201 8,181.25 Total : 8,181.2522586 109551 7/30/2025 STERICYCLE 8011119230 MEDICAL WASTE DISPOSAL/JUL2510412 001-2101-4201 70.00 MEDICAL WASTE DISPOSAL/AUG258011420591 001-2101-4201 70.00 Total : 140.0010412 109552 7/30/2025 STERNDAHL ENTERPRISES, INC.55119-RET RETENTION PAYMENT-BEACON INSTALL09530 145-8102-4201 19,390.50 Page 81 of 1053 07/30/2025 Check Register CITY OF HERMOSA BEACH 11 2:30:42PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 19,390.50 109552 7/30/2025 STERNDAHL ENTERPRISES, INC.09530 109553 7/30/2025 STROYKE, ROBB PO44230 CITATION REFUNDS - OVERPAID22661 001-3302 184.00 Total : 184.0022661 109554 7/30/2025 SUNSTATE EQUIPMENT CO LLC 13579573-001 BOOM LIFT RENTAL FOR WINDMILL MAINT14019 001-6101-4201 3,320.53 001-6101-4201 250.20 Total : 3,570.7314019 109555 7/30/2025 THAYER'S DIST. & ELECTRICAL 8571 REPAIR OF THE GATE IN THE SALLY PORT21075 001-4204-4201 439.07 Total : 439.0721075 109556 7/30/2025 T-MOBILE ACCT 954297746 PW YARD CELL PHONES/HOT SPOTS/JUL2519082 001-4202-4304 671.40 Total : 671.4019082 109557 7/30/2025 T-MOBILE ACCT 267037374 COMM RES CELL PHONES/JUL2519082 001-4601-4304 220.65 Total : 220.6519082 109558 7/30/2025 T-MOBILE ACCT 946625962 PD RECORDS/WATCH COMMAND/CELLS/JUL2519082 001-2101-4304 81.41 Total : 81.4119082 109559 7/30/2025 TRIANGLE HARDWARE ACCT 1009 MAINTENANCE SUPPLIES/JUL2500123 001-3104-4309 5,214.09 001-4204-4309 3,657.21 001-6101-4309 1,809.91 105-2601-4309 967.68 715-4206-4309 167.16 Total : 11,816.0500123 109560 7/30/2025 TYLER TECHNOLOGIES, INC 045-528593 MUNIS SOFTWARE LICENSE FEES05626 715-1206-4201 42,493.00 MUNIS ANNUAL MAINT & SUPPORT045-528595 715-1206-4201 81,132.00 SOFTWARE CONVERSION 7.7 & 7.10.25045-530221 Page 82 of 1053 07/30/2025 Check Register CITY OF HERMOSA BEACH 12 2:30:42PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109560 7/30/2025 (Continued)TYLER TECHNOLOGIES, INC05626 715-1206-4201 2,608.00 CREDIT - EDEN ANNUAL SUPPORT045-530451CR 715-1206-4201 -46,131.71 Total : 80,101.2905626 109561 7/30/2025 UNITED VOLLEYBALL SUPPLY, LLC 285738 BEACH VOLLEYBALL NETS23638 001-6101-4309 1,484.10 001-6101-4309 136.02 Total : 1,620.1223638 109562 7/30/2025 US ARMOR 50259 BULLETPROOF VEST09374 001-2101-4314 409.00 150-2111-4350 409.00 001-2101-4314 43.98 150-2111-4350 43.96 Total : 905.9409374 109563 7/30/2025 VERIZON BUSINESS SERVICES 73409927 VOIP PHONES/CITY HALL&PD/JUN2518666 001-1101-4304 14.08 001-1121-4304 49.27 001-1132-4304 14.08 001-1141-4304 28.16 001-1201-4304 133.75 001-1202-4304 84.47 001-1203-4304 77.43 001-1204-4304 91.51 001-1208-4304 7.04 001-2101-4304 464.59 001-4101-4304 91.51 001-4201-4304 119.67 001-4202-4304 197.10 160-3102-4201 14.08 715-1206-4304 21.11 Total : 1,407.8518666 109564 7/30/2025 VERIZON BUSINESS SERVICES 73409359 VOIP PHONES/PW YARD/JUN2518666 001-4202-4304 145.50 Page 83 of 1053 07/30/2025 Check Register CITY OF HERMOSA BEACH 13 2:30:42PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 145.50 109564 7/30/2025 VERIZON BUSINESS SERVICES18666 109565 7/30/2025 VERIZON BUSINESS SERVICES 73409364 VOIP PHONES/COMM RES/JUN2518666 001-4601-4304 128.38 Total : 128.3818666 109566 7/30/2025 VERIZON BUSINESS SERVICES 73409354 VOIP PHONES/BASE 3/JUN2518666 001-3302-4304 81.57 Total : 81.5718666 109567 7/30/2025 VERIZON BUSINESS SERVICES 73409923 VOIP PHONES/BARD/JUN2518666 001-3302-4304 62.68 Total : 62.6818666 109568 7/30/2025 VERIZON BUSINESS SERVICES 73409931 VOIP PHONES/EOC/JUN2518666 001-1201-4304 49.10 Total : 49.1018666 109569 7/30/2025 VRC COMPANIES, LLC 5220632 LASERFICHE SOFTWARE MAINT22955 715-1206-4201 5,883.15 Total : 5,883.1522955 109570 7/30/2025 WIGGINS, ANTHONY PO44231 CITATION (38021679) REFUND - OVERPAID23829 001-3302 83.00 Total : 83.0023829 109571 7/30/2025 WITTMAN ENTERPRISES LLC 2506062 AMBULANCE TRANSPORT BILLING/JUN2513359 001-1202-4201 3,550.57 Total : 3,550.5713359 109572 7/30/2025 XANADU SERVICE SYSTEM, INC.10916 CITYWIDE JANITORIAL SERVICE/JUN2523801 001-4204-4201 13,818.00 Total : 13,818.0023801 16131084 7/23/2025 EXXON MOBIL BUSINESS FLEET 106016106 VEHICLE FUEL 6.10.25-7.9.2510668 001-1250 146.80 715-3302-4310 2,412.21 715-4202-4310 205.45 715-2101-4310 4,386.24 715-4204-4310 829.13 Page 84 of 1053 07/30/2025 Check Register CITY OF HERMOSA BEACH 14 2:30:42PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 16131084 7/23/2025 (Continued)EXXON MOBIL BUSINESS FLEET10668 715-4206-4310 216.28 715-6101-4310 294.93 715-3104-4310 457.12 Total : 8,948.1610668 25544399 7/17/2025 SOUTHERN CALIFORNIA EDISON CO 700057262780 ELECTRICITY/JUN2500159 105-2601-4303 97.76 Total : 97.7600159 25544838 7/10/2025 SOUTHERN CALIFORNIA EDISON CO 700156101336 ELECTRICITY/JUN2500159 001-4204-4303 22,800.85 001-6101-4303 238.86 Total : 23,039.7100159 25545144 7/17/2025 SOUTHERN CALIFORNIA EDISON CO 700222378305 ELECTRICITY/JUN2500159 001-6101-4303 3,164.77 Total : 3,164.7700159 25545189 7/17/2025 SOUTHERN CALIFORNIA EDISON CO 700234897163 ELECTRICITY/JUN2500159 001-3304-4303 6,958.58 Total : 6,958.5800159 25545550 7/17/2025 SOUTHERN CALIFORNIA EDISON CO 700304673105 ELECTRICITY/JUN2500159 160-3102-4201 136.53 Total : 136.5300159 25545588 7/17/2025 SOUTHERN CALIFORNIA EDISON CO 700313445137 ELECTRICITY/JUN2500159 105-2601-4303 18,033.40 Total : 18,033.4000159 25545703 7/17/2025 SOUTHERN CALIFORNIA EDISON CO 700338055956 ELECTRICITY/JUN2500159 001-4204-4303 3,020.49 Total : 3,020.4900159 25545854 7/17/2025 SOUTHERN CALIFORNIA EDISON CO 700371314327 ELECTRICITY/JUN2500159 105-2601-4303 195.38 Total : 195.3800159 25545908 7/17/2025 SOUTHERN CALIFORNIA EDISON CO 700382668983 ELECTRICITY/JUN2500159 Page 85 of 1053 07/30/2025 Check Register CITY OF HERMOSA BEACH 15 2:30:42PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 25545908 7/17/2025 (Continued)SOUTHERN CALIFORNIA EDISON CO00159 001-3104-4303 883.83 001-4204-4303 1,568.47 105-2601-4303 2,912.86 Total : 5,365.1600159 25548702 7/17/2025 SOUTHERN CALIFORNIA EDISON CO 700915693380 ELECTRICITY/JUN2500159 001-4204-4303 1,532.09 Total : 1,532.0900159 700096683 7/16/2025 ATHENS ADMINISTRATORS Wire date 7.16.25 WORKERS COMP CLAIMS/JUL25A23101 705-1217-4324 9,960.07 Total : 9,960.0723101 Bank total : 559,090.13 106 Vouchers for bank code :boa 559,090.13Total vouchers :Vouchers in this report 106 Page 86 of 1053 08/06/2025 Check Register CITY OF HERMOSA BEACH 1 3:40:21PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109573 8/6/2025 1-800 RADIATOR & AC 27529835 MR#805078 REPLACEMENT RADIATOR23623 715-3302-4311 131.70 Total : 131.7023623 109574 8/6/2025 ANHORN, TIM PO44277 TRANSPORTATION REIMB-JULY 202523194 145-3416-4201 40.00 Total : 40.0023194 109575 8/6/2025 AQUA FLO SI2582804 MAT REQ 611767 IRRIGATION SUPPLIES09366 001-6101-4309 729.56 MAT REQ 611766 IRRIGATION SUPPLIESSI2585406 001-6101-4309 936.91 MAT REQ 611769 IRRIGATION SUPPLIESSI2586342 001-6101-4309 864.81 Total : 2,531.2809366 109576 8/6/2025 ARCHITAG LLP 2017-36 CLARK BLDG RENO DESIGN/MAY-JUN2522108 301-8689-4201 10,716.56 CLARK BLDG RENO DESIGN/MAY-JUN25~2017-37 301-8689-4201 1,827.82 Total : 12,544.3822108 109577 8/6/2025 AVILES, CHRIS PO44236 MILEAGE REIMBURSEMENT FOR TAC-MED21067 001-2101-4317 39.20 Total : 39.2021067 109578 8/6/2025 BARROWS, PATRICK PO44187 INSTRUCTOR PYMT CLASSES THRU 7.25.2517271 001-4601-4221 1,554.00 Total : 1,554.0017271 109579 8/6/2025 BEACH KIDS YOGA PO44188 INSTRUCTOR PAYMENT CLASS 1199122742 001-4601-4221 1,508.18 Total : 1,508.1822742 109580 8/6/2025 BEACHSPORTS PO44187 INSTRUCTOR PYMT CLASSES THRU 7.25.2518036 001-4601-4221 22,603.63 Total : 22,603.6318036 109581 8/6/2025 CAMPSURF PO44190 INSTRUCTOR PYMT CLASSES THRU 7.25.2523410 Attachment 5Page 87 of 1053 08/06/2025 Check Register CITY OF HERMOSA BEACH 2 3:40:21PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109581 8/6/2025 (Continued)CAMPSURF23410 001-4601-4221 859.09 Total : 859.0923410 109582 8/6/2025 CDI 64326 LASERFICHE SCANSNAP INTEGRATION23805 715-1206-4201 960.00 Total : 960.0023805 109583 8/6/2025 CDWG AF22F8L MAT REQ 909777 PRINTER TONER09632 715-1206-4305 515.24 Total : 515.2409632 109584 8/6/2025 CENTERS OF CA, A MEDICAL CORP, OCCUPATIONAL HEALTH87385800 PRE-EMPLOYMENT PHYSICAL 7.2.2523578 001-1203-4320 218.00 Total : 218.0023578 109585 8/6/2025 CHICK, STEPHEN PO44264 CITATION (30024299) REFUND - VOIDED23837 001-3302 38.00 Total : 38.0023837 109586 8/6/2025 CITY NATIONAL BANK Agreement #05-011 BAY VIEW ASSESSMENT DISTRICT BOND13304 609-2252 59,912.61 Total : 59,912.6113304 109587 8/6/2025 CIVIC SOLUTIONS INC.105992 STAFF AUGMENTATION FOR CDD/APR2523433 001-4201-4201 3,132.00 001-4101-4201 4,698.00 STAFF AUGMENTATION FOR CDD/MAY25106185 001-4201-4201 2,276.50 001-4101-4201 3,414.75 STAFF AUGMENTATION FOR CDD/JUN25106518 001-4201-4201 203.00 001-4101-4201 304.50 Total : 14,028.7523433 109588 8/6/2025 COUNTY OF LOS ANGELES C0013487 FIRE PROTECTION SERVICES/SEPT2520781 001-2202-4251 574,215.00 Total : 574,215.0020781 109589 8/6/2025 DEPARTMENT OF TRANSPORTATION SL251164 LIGHTING&SIGNAL MAINT/APR-JUN2500267 Page 88 of 1053 08/06/2025 Check Register CITY OF HERMOSA BEACH 3 3:40:21PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109589 8/6/2025 (Continued)DEPARTMENT OF TRANSPORTATION00267 105-2601-4251 3,871.67 Total : 3,871.6700267 109590 8/6/2025 DEWEY PEST CONTROL Acct 759408 CITYWIDE PEST CONTROL/JUL2511449 001-4204-4201 1,060.00 Total : 1,060.0011449 109591 8/6/2025 DEWEY PEST CONTROL Acct 1233239 SEWER RAT ABATEMENT/JUL2511449 160-3102-4201 278.00 Total : 278.0011449 109592 8/6/2025 DLT SOLUTIONS, LLC SI705847 AUTOCAD LT FOR PUBLIC WORKS12678 715-1206-4201 2,023.52 Total : 2,023.5212678 109593 8/6/2025 ELLMAN, IRA Parcel 4188 018 017 SEWER & STREET LIGHT TAX REBATE/202423842 001-6871 142.37 105-3105 24.61 Total : 166.9823842 109594 8/6/2025 ENCODEPLUS, LLC 3181 MR#591379 ORDINANCE CODIFICATION SVS22221 715-1206-4201 264.00 Total : 264.0022221 109595 8/6/2025 FACTORY MOTOR PARTS 109-1061453 MR#805079 VEHICLE MAINTENANCE PARTS22926 715-3302-4311 189.67 MR#805082 VEHICLE MAINTENANCE PARTS109-1061454 715-2101-4311 273.32 MR#805081 VEHICLE MAINTENANCE PARTS109-1061475 715-2101-4311 231.61 Total : 694.6022926 109596 8/6/2025 FJR PACIFIC, INC.30709 PD CONFERENCE ROOM AC REPAIR21217 001-4204-4201 1,510.00 Total : 1,510.0021217 109597 8/6/2025 GRAINGER 9589743260 MAT REQ 804955/MAINTENANCE SUPPLIES10836 001-4202-4305 146.57 MAT REQ 804957/MAINTENANCE SUPPLIES9596940552 Page 89 of 1053 08/06/2025 Check Register CITY OF HERMOSA BEACH 4 3:40:21PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109597 8/6/2025 (Continued)GRAINGER10836 001-3104-4309 65.03 Total : 211.6010836 109598 8/6/2025 GROH, MARK LEE HB-059 CITATION HEARING EXAMINER SVS/JUL2521597 001-1204-4201 280.00 Total : 280.0021597 109599 8/6/2025 HARDY & HARPER, INC.51413 ANNUAL STREET IMPROVEMENTS/JUN2513373 147-8105-4201 116,920.56 190-8695-4201 3,792.14 122-8105-4201 74,154.35 Total : 194,867.0513373 109600 8/6/2025 HARTZOG & CRABILL, INC.24-0240 TRAFFIC ENGINEERING SERVICES/MAY2514204 001-3104-4201 5,804.00 TRAFFIC ENGINEERING SERVICES/JUN2525-0297 001-3104-4201 5,295.30 Total : 11,099.3014204 109601 8/6/2025 HDL COREN & CONE SIN052655 PROPERTY TAX AUDIT SVS/JUL-SEPT2503131 001-1201-4201 1,718.75 24/25 ACFR STATISTICAL SECTION REPORTSSIN052888 001-1202-4201 795.00 Total : 2,513.7503131 109602 8/6/2025 HERMOSA AUTOMOTIVE INC 58973 MR#805080 WINDOW TINTING09136 715-2101-4311 370.00 Total : 370.0009136 109603 8/6/2025 JUAREZ, MARCOS PO44244 MILEAGE REIMBURSEMENT23004 001-2101-4317 170.38 Total : 170.3823004 109604 8/6/2025 KOA CORPORATION 000022754-17 CLARK BLDG RENO CONST SUPPORT/MAY-JUN2522869 301-8689-4201 48,717.83 Total : 48,717.8322869 109605 8/6/2025 LAPIN CONSULTING INTERNATIONAL 1647 TEAM BUILDING SPEAKER 3.27.2523821 001-2101-4317 5,000.00 Page 90 of 1053 08/06/2025 Check Register CITY OF HERMOSA BEACH 5 3:40:21PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 5,000.00 109605 8/6/2025 LAPIN CONSULTING INTERNATIONAL23821 109606 8/6/2025 LEARNED LUMBER ACCT 1126 MAINTENANCE SUPPLIES/JUL2500167 001-3104-4309 1,193.60 001-4204-4309 219.76 001-6101-4309 877.02 Total : 2,290.3800167 109607 8/6/2025 LEMUS, ROLAND S 20250001 INSTALL CLEANING DISPENSERS AT CLARK BLD23784 301-8689-4201 625.00 Total : 625.0023784 109608 8/6/2025 LIEBERT CASSIDY WHITMORE 300213 PERSONNEL LEGAL SVS/FAULK/JUN2502175 001-1203-4201 319.00 PERSONNEL LEGAL SVS/FAULK/JUN25300214 001-1203-4201 45.00 PERSONNEL LEGAL SVS/GENERAL/JUN25300215 001-1203-4201 1,638.75 Total : 2,002.7502175 109609 8/6/2025 MAIN STREET TOURS 1226 EXCURSION TRANSPORTATION (APRIL 2025)10045 145-3409-4201 1,818.75 EXCURSION TRANSPORTATION (JULY 2025)1259 145-3409-4201 1,425.00 Total : 3,243.7510045 109610 8/6/2025 MBM GEAR 69050 CDD STAFF JACKET EMBROIDERY22400 001-4101-4314 60.00 001-4101-4314 6.15 Total : 66.1522400 109611 8/6/2025 MCA DIRECT LLC 2025064 BINDERS FOR RECORDS00289 001-1121-4305 719.40 001-1121-4305 107.71 Total : 827.1100289 109612 8/6/2025 MCCORMICK AMBULANCE 324066 AMBULANCE TRANSPORT SVS/MAY2520898 001-1201-4201 37,316.00 AMBULANCE TRANSPORT SVS 4.12.25325675 001-1201-4201 491.00 Page 91 of 1053 08/06/2025 Check Register CITY OF HERMOSA BEACH 6 3:40:21PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109612 8/6/2025 (Continued)MCCORMICK AMBULANCE20898 AMBULANCE TRANSPORT SVS/JUN25327272 001-1201-4201 38,789.00 Total : 76,596.0020898 109613 8/6/2025 MERCHANTS LANDSCAPE SERVICES 64911 EXTRA LANDSCAPE SVS/JUN2518071 001-6101-4201 11,135.00 EXTRA LANDSCAPE SVS/JUN2564912 001-6101-4201 3,622.94 EXTRA LANDSCAPE SVS/JUN2564913 001-6101-4201 3,440.00 CITYWIDE LANDSCAPE SERVICES/JUN2564945 001-6101-4201 34,747.74 105-2601-4201 11,582.58 EXTRA LANDSCAPE SVS/JUN2565021 001-6101-4201 2,630.00 105-2601-4201 360.00 Total : 67,518.2618071 109614 8/6/2025 MISAC 300006070 MISAC MEMBERSHIP - HILDEBRAND08335 715-1206-4201 130.00 Total : 130.0008335 109615 8/6/2025 NATIONAL EMBLEM 14002403 PATCHES FOR RIFLE VESTS01494 001-2101-4314 335.20 001-2101-4314 46.32 Total : 381.5201494 109616 8/6/2025 NETRIX LLC CI-022969 MANAGED CYBERSECURITY SVS/JUL2511539 715-1206-4201 5,075.00 MANAGED CYBERSECURITY SVS/AUG25CI-023558 715-1206-4201 5,075.00 Total : 10,150.0011539 109617 8/6/2025 NICHOLS, LISA PO44215 FY25 WELLNESS REIMBURSEMENT19509 001-1203-4201 259.00 Total : 259.0019509 109618 8/6/2025 NUVIS LANDSCAPE ARCHITECTURE 28247 PICKLEBALL COURT IMPROVEMENTS/JUN2518996 301-8619-4201 13,552.00 Page 92 of 1053 08/06/2025 Check Register CITY OF HERMOSA BEACH 7 3:40:21PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 13,552.00 109618 8/6/2025 NUVIS LANDSCAPE ARCHITECTURE18996 109619 8/6/2025 NV5, INC 459841 ENG REPORT-LIGHTING&LANDSCAPE/MAY-JUN2521033 105-2601-4201 1,375.00 Total : 1,375.0021033 109620 8/6/2025 O'BRIEN BENDER, JEANNE 7-2025 CITY RECORDS ORGANIZATION/JUL2522673 001-1121-4201 1,850.00 Total : 1,850.0022673 109621 8/6/2025 ODP BUSINESS SOLUTIONS, LLC 431230265001 MAT REQ 806594/OFFICE SUPPLIES13114 001-4601-4305 98.76 MAT REQ 898430/OFFICE SUPPLIES432402409001 001-4101-4305 43.03 001-4201-4305 43.03 001-4101-4305 4.20 001-4201-4305 4.19 MAT REQ 782672/OFFICE SUPPLIES433780115001 001-2101-4305 6.60 MAT REQ 782672/OFFICE SUPPLIES433780550001 001-2101-4305 97.61 MAT REQ 782673/OFFICE SUPPLIES433979198001 001-2101-4305 107.03 Total : 404.4513114 109622 8/6/2025 RACE COMMUNICATIONS RC1722598 CITY HALL & YARD FIBER INTERNET/AUG2522179 715-1206-4201 2,040.00 Total : 2,040.0022179 109623 8/6/2025 RED SECURITY GROUP, LLC 101829 MR#511991 LOCKSMITH PARTS13255 001-4204-4309 216.58 Total : 216.5813255 109624 8/6/2025 RIO HONDO COMMUNITY COLLEGE F25-04-ZHRB TUITION FOR 2 PSO RECRUITS01070 001-2101-4317 2,379.00 Total : 2,379.0001070 109625 8/6/2025 ROADLINE PRODUCTS INC 21594 MR#806373 STREET MAINT SUPPLIES15582 001-3104-4309 707.40 MR#806374 STREET MAINT SUPPLIES21609 Page 93 of 1053 08/06/2025 Check Register CITY OF HERMOSA BEACH 8 3:40:21PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109625 8/6/2025 (Continued)ROADLINE PRODUCTS INC15582 001-3104-4309 3,321.65 Total : 4,029.0515582 109626 8/6/2025 RODRIGUEZ, NATALIA PO44216 TUITION REIMBURSEMENT21300 001-2101-4317 918.00 Total : 918.0021300 109627 8/6/2025 SECURITAS TECHNOLOGY CORP 6004740462 CAMERA TROUBLESHOOTING16806 001-2101-4201 336.25 Total : 336.2516806 109628 8/6/2025 SIMONKEO, ANNA PO44272 CITATION (35033384) REFUND - DISMISSED23836 001-3302 33.00 Total : 33.0023836 109629 8/6/2025 SMITH BROTHERS CRANE RENTAL INV-43012 CRANE RENTAL FOR WINDMILL MAINT19205 001-6101-4201 1,120.00 Total : 1,120.0019205 109630 8/6/2025 SOUTH BAY REGIONAL PUBLIC COMM 04647 CAR PARTS FOR FORD LIGHTNING08812 715-2101-4311 3,283.65 715-2101-4311 344.78 CAR PARTS FOR CAMRY04659 715-2101-4311 213.60 715-2101-4311 22.43 MAINTENANCE PARTS04671 715-2101-4311 665.00 715-2101-4311 69.83 CAR PARTS FOR CHEVY BLAZERS04679 715-2101-5403 14,917.20 715-2101-5403 1,566.31 Total : 21,082.8008812 109631 8/6/2025 STEVENSON, ZONDRA L Parcel 4183 023 031 STREET LIGHT & SEWER TAX REBATE/202423841 001-6871 142.37 105-3105 24.61 Total : 166.9823841 109632 8/6/2025 TERENCE, GORDON PO44255 CITATION (34034632/37028792) REFUNDS23830 Page 94 of 1053 08/06/2025 Check Register CITY OF HERMOSA BEACH 9 3:40:21PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109632 8/6/2025 (Continued)TERENCE, GORDON23830 001-3302 151.00 Total : 151.0023830 109633 8/6/2025 TORRANCE, CITY OF 2025-00152317 BEACH CITIES GREEN STREETS PROJECT16533 149-8164-4201 128,868.00 161-8164-4201 239,417.56 Total : 368,285.5616533 109634 8/6/2025 TRANSTECH ENGINEERS, INC 20253606-3614 CITY ENGINEER SUPPORT SVS/MAY2515901 001-4202-4201 13,796.25 CITY ENGINEER SUPPORT SVS/JUN2520254117-4127 001-4202-4201 15,502.50 Total : 29,298.7515901 109635 8/6/2025 TRUMP NATIONAL GOLF CLUB PO44273 PD TEAM BUILDING EVENT23834 001-2101-4317 6,363.21 Total : 6,363.2123834 109636 8/6/2025 TYLER TECHNOLOGIES, INC 045-530892 SOFTWARE CONVERSION 7.13&7.16.2505626 715-1206-4201 2,608.00 Total : 2,608.0005626 109637 8/6/2025 VERTIGIS NORTH AMERICA LTD IN-VGNA-00008723 INTERNAL GIS VIEWER ANNUAL MAINT20750 715-1206-4201 3,002.00 Total : 3,002.0020750 109638 8/6/2025 WESTGROUP DESIGNS INC 24651-04 BASE 3 ELECTRICAL RENOVATION/FEB2522612 001-4202-4201 2,805.00 BASE 3 ELECTRICAL RENOVATION/MAR2524651-05 001-4202-4201 1,122.00 BASE 3 ELECTRICAL RENOVATION/APR2524651-06 001-4202-4201 561.00 BASE 3 ELECTRICAL RENOVATION/MAY2524651-07 001-4202-4201 1,122.00 COMMUNITY CTR GAS SVS RENO/FEB2524652-04 001-4202-4201 4,967.50 COMMUNITY CTR GAS SVS RENO/APR2524652-05 001-4202-4201 2,980.50 COMMUNITY CTR GAS SVS RENO/MAY2524652-06 Page 95 of 1053 08/06/2025 Check Register CITY OF HERMOSA BEACH 10 3:40:21PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109638 8/6/2025 (Continued)WESTGROUP DESIGNS INC22612 001-4202-4201 1,987.00 Total : 15,545.0022612 109639 8/6/2025 ZUMAR INDUSTRIES INC 10815 MAT REQ 909650/STREET SIGN MAINTENANCE01206 001-3104-4309 802.29 Total : 802.2901206 Bank total : 1,604,446.58 67 Vouchers for bank code :boa 1,604,446.58Total vouchers :Vouchers in this report 67 Page 96 of 1053 08/13/2025 Check Register CITY OF HERMOSA BEACH 1 3:27:55PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109640 8/13/2025 10-33 INDUSTRIES 0004 MDC PROGRAMMING & SETUP23785 715-2101-4311 12,600.00 Total : 12,600.0023785 109641 8/13/2025 AQUA FLO SI2582745 BACKFLOW REPLACEMENT AT NOBEL PARK09366 001-6101-4309 1,305.07 001-6101-4309 133.78 Total : 1,438.8509366 109642 8/13/2025 AT&T MOBILITY 287016141723X0810202 PW&CDD CELL PHONES/TABLETS/JUL2513361 001-4202-4304 449.66 001-4201-4304 409.54 Total : 859.2013361 109643 8/13/2025 AT&T MOBILITY 287301168383X0810202 EOC& COMMUNICATIONS CELL PHONE/JUL2513361 001-1201-4305 99.82 Total : 99.8213361 109644 8/13/2025 AXON ENTERPRISES, INC.INUS365438 AXON FLEET & ALPR LICENSES21022 715-2101-4201 23,445.27 715-2101-4201 269.99 AXON FLEET & ALPR LICENSEINUS365598 715-2101-4201 2,472.67 715-2101-4201 137.78 AXON FLEET CRADLEPOINTINUS365816 715-2101-4201 2,388.44 715-2101-4201 232.87 AXON ANNUAL BWCINUS366619 715-2101-4201 59,320.92 715-2101-4201 1,224.27 Total : 89,492.2121022 109645 8/13/2025 BARROWS, PATRICK PO44260 INSTRUCTOR PYMT CLASSES THRU 8.9.2517271 001-4601-4221 4,854.50 Total : 4,854.5017271 109646 8/13/2025 BEACHSPORTS PO44261 INSTRUCTOR PYMT CLASSES THRU 8.1.2518036 001-4601-4221 21,897.27 Attachment 6Page 97 of 1053 08/13/2025 Check Register CITY OF HERMOSA BEACH 2 3:27:55PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 21,897.27 109646 8/13/2025 BEACHSPORTS18036 109647 8/13/2025 BEACHVOLLEYBALLCAMPS.COM PO44262 INSTRUCTOR PAYMENT CLASS 1205514513 001-4601-4221 5,997.73 Total : 5,997.7314513 109648 8/13/2025 BRAUN LINEN SERVICE Acct 70664 INMATE LAUNDRY SERVICE/JUL2500163 001-2101-4306 343.95 Total : 343.9500163 109649 8/13/2025 CALIFORNIA MARKING DEVICE 7544 MAT REQ 782671 NAMEPLATES00262 001-2101-4305 45.00 MAT REQ 782671 NAMEPLATES7547 001-2101-4305 20.85 MAT REQ 898431 NAMEPLATES7551 001-2101-4305 55.97 Total : 121.8200262 109650 8/13/2025 CALIFORNIA WATER SERVICE Acct 4286211111 WATER USAGE - JUNE 202500016 105-2601-4303 4,819.91 001-6101-4303 34,316.37 001-4204-4303 2,108.83 001-3304-4303 877.07 Total : 42,122.1800016 109651 8/13/2025 CAMPSURF PO44263 INSTRUCTOR PYMT CLASSES THRU 8.1.2523410 001-4601-4221 1,431.81 Total : 1,431.8123410 109652 8/13/2025 CANON SOLUTIONS AMERICA, INC 6012700861 COPIER MAINT/COMM RES/APR-JUL2510838 001-3302-4305 11.21 Total : 11.2110838 109653 8/13/2025 CANTEEN SOC273375 PD COFFEE SERVICE/DELIVERY 7.31.2523324 001-2101-4305 31.72 001-2101-4306 31.71 Total : 63.4323324 109654 8/13/2025 CARAHSOFT TECHNOLOGY CORP IN2032427 SKETCHUP PRO SUBSCRIPTION22201 001-4202-4201 682.82 Page 98 of 1053 08/13/2025 Check Register CITY OF HERMOSA BEACH 3 3:27:55PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 682.82 109654 8/13/2025 CARAHSOFT TECHNOLOGY CORP22201 109655 8/13/2025 CHARM-TEX, INC.0407899-IN JAIL SUPPLIES19277 001-2101-4306 104.50 Total : 104.5019277 109656 8/13/2025 CIVIC SOLUTIONS INC.106710 STAFF AUGMENTATION FOR CDD/JUL2523433 001-4201-4201 87.00 001-4101-4201 130.50 Total : 217.5023433 109657 8/13/2025 CONSULTANTS INC., JOHN M CRUIKSHANK 19590 STRUCTURAL INSPECTION OF PIER/MAY2513840 122-8623-4201 10,240.00 191-8623-4201 8,100.00 STRUCTURAL INSPECTION OF PIER/JUN2519640 122-8623-4201 5,120.00 Total : 23,460.0013840 109658 8/13/2025 DFM ASSOCIATES PO44063 2025 CALIFORNIA ELECTIONS CODE BOOK00726 001-1121-4305 140.00 001-1121-4305 10.15 Total : 150.1500726 109659 8/13/2025 DOVE, GUY TR1192 M6 PER DIEM - SUP LEADERSHIP INSTITUTE19358 001-2101-4312 95.00 Total : 95.0019358 109660 8/13/2025 EASY READER Stmt 5766 MAT REQ 591380 LEGAL ADS/JUL2500181 001-1121-4323 417.38 Total : 417.3800181 109661 8/13/2025 FACTORY MOTOR PARTS 109-1060582 MR#805083 VEHICLE MAINTENANCE PARTS22926 715-2101-4311 44.87 Total : 44.8722926 109662 8/13/2025 FEDEX OFFICE 101600023113 MAT REQ 668599 BUSINESS CARDS06293 001-4202-4305 62.02 MAT REQ 806746 PRINTING SERVICES101600030049 001-1101-4305 1.54 MAT REQ 806746 PRINTING SERVICES101600031790 Page 99 of 1053 08/13/2025 Check Register CITY OF HERMOSA BEACH 4 3:27:55PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109662 8/13/2025 (Continued)FEDEX OFFICE06293 001-1101-4305 1.54 MAT REQ 806746 PRINTING SERVICES101600032610 001-1101-4305 1.54 MAT REQ 806746 PRINTING SERVICES101600040291 001-1101-4305 37.09 MAT REQ 668598 BUSINESS CARDS101600123507 001-4202-4305 93.03 MAT REQ 806746 PRINTING SERVICES101600131717 001-1101-4305 3.09 Total : 199.8506293 109663 8/13/2025 FLYING LION, INC.2498 DRONE LEASE & FAA REPORTING/AUG2521402 153-2106-4201 1,775.00 Total : 1,775.0021402 109664 8/13/2025 FRONTIER 310-318-0113-1203155 EOC ANALOG LINES/AUG2519884 715-1206-4304 1,551.33 Total : 1,551.3319884 109665 8/13/2025 FRONTIER 310-318-9210-0827185 PD JAIL BREATHALYZER/AUG2519884 001-2101-4304 119.84 Total : 119.8419884 109666 8/13/2025 FRONTIER 310-318-8751-0128095 CASHIER TAP LINE/AUG2519884 001-1204-4304 76.38 Total : 76.3819884 109667 8/13/2025 HAJOCA CORPORATION S173273604.001 MAT REQ 805281 PLUMBING SUPPLIES13330 001-6101-4309 273.33 MAT REQ 805279 PLUMBING SUPPLIESS176186191.001 001-6101-4309 298.60 MAT REQ 805282 PLUMBING SUPPLIESS176357048.001 001-6101-4309 329.19 Total : 901.1213330 109668 8/13/2025 KOA CORPORATION 000024106-8 CONSTRUCTION SUPPORT SVS/MAY-JUN2522869 160-8421-4201 31,600.00 CONSTRUCTION INSPECTION SVS/JUL25000024500-5 115-8105-4201 5,378.50 Page 100 of 1053 08/13/2025 Check Register CITY OF HERMOSA BEACH 5 3:27:55PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 36,978.50 109668 8/13/2025 KOA CORPORATION22869 109669 8/13/2025 LA SUPERIOR COURT - TORRANCE PO44293 CITATION PAYMENT SURCHARGES/JUN2500118 001-3302 60,114.10 CITATION PAYMENT SURCHARGES/JUL25PO44294 001-3302 57,542.20 Total : 117,656.3000118 109670 8/13/2025 LEO WEB PROTECT INC 81142641467 ANNUAL SUBSCRIPTION - COMMAND STAFF22111 001-2101-4201 4,999.95 Total : 4,999.9522111 109671 8/13/2025 LEXIPOL LLC INVPM11256977 LEFTA SHIELD SUBSCRIPTION17861 153-2106-4201 8,089.25 Total : 8,089.2517861 109672 8/13/2025 LOEZA, JOANNE TR1222 PER DIEM - CALEA CONF 8.6-8.8.2522925 001-2101-4317 165.00 Total : 165.0022925 109673 8/13/2025 MAGNUM VENTURE PARTNERS PO44268 INSTRUCTOR PAYMENT CLASS 1192818274 001-4601-4221 4,550.00 Total : 4,550.0018274 109674 8/13/2025 MBM GEAR 69049 UNIFORMS FOR NEW STAFF22400 001-4601-4201 116.34 001-4601-4201 11.92 Total : 128.2622400 109675 8/13/2025 MCDERMOTT, GARRETT PO44270 TR1213 REIMB - ICI TECH COURSE16613 001-2101-4317 50.00 Total : 50.0016613 109676 8/13/2025 MERCIER, SHARON K.Parcel 4185 016 022 STREET LIGHT & SEWER TAX REBATE/202421081 001-6871 142.37 105-3105 24.61 Total : 166.9821081 109677 8/13/2025 NATIONAL EMBLEM 14002603 VELCRO NAME TAGS01494 001-2101-4314 214.56 Page 101 of 1053 08/13/2025 Check Register CITY OF HERMOSA BEACH 6 3:27:55PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109677 8/13/2025 (Continued)NATIONAL EMBLEM01494 001-2101-4314 34.56 Total : 249.1201494 109678 8/13/2025 NV5, INC 459873 GREENWICH VILLAGE UUD MAILING/JUN2521033 001-2133 3,750.00 Total : 3,750.0021033 109679 8/13/2025 ODP BUSINESS SOLUTIONS, LLC 433081710001 MAT REQ 806596/OFFICE SUPPLIES13114 001-4601-4305 36.32 MAT REQ 806596/OFFICE SUPPLIES433083280001 001-4601-4305 28.52 MAT REQ 804956/OFFICE SUPPLIES434269509001 001-4202-4305 89.26 MAT REQ 804960/OFFICE SUPPLIES435452395001 001-4202-4305 66.39 MAT REQ 804961/OFFICE SUPPLIES435461438001 001-4202-4305 88.12 Total : 308.6113114 109680 8/13/2025 PARS 58489 ALT RETIREMENT PLAN ADMIN FEES/JUN2514693 001-1101-4185 11.67 001-1141-4185 1.66 001-1201-4185 3.31 001-2101-4185 16.64 001-3302-4185 28.31 001-4101-4185 3.31 001-4202-4185 31.62 001-4601-4185 70.04 Total : 166.5614693 109681 8/13/2025 POWER BROS. MACHINE INC.8873 SEWER GRATE FOR OUTFALL BY PIER RESTROOM23732 161-3109-4201 1,494.00 161-3109-4201 145.67 Total : 1,639.6723732 109682 8/13/2025 PROFORCE LAW ENFORCEMENT 579545 PD FIREARMS PURCHASE13614 170-2105-4201 31,584.00 170-2105-4201 3,000.48 Page 102 of 1053 08/13/2025 Check Register CITY OF HERMOSA BEACH 7 3:27:55PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 34,584.48 109682 8/13/2025 PROFORCE LAW ENFORCEMENT13614 109683 8/13/2025 PRUDENTIAL OVERALL SUPPLY Acct 1275405 YARD UNIFORMS, TOWELS, & MATS/JUL2517676 001-2101-4309 75.04 001-3104-4309 81.36 001-3302-4309 67.56 001-4202-4314 388.16 001-4204-4309 132.38 715-4206-4309 52.42 Total : 796.9217676 109684 8/13/2025 RECWEST OUTDOOR PRODUCTS, INC.20560 MEMORIAL BENCH PLAQUES20603 001-4202-4201 517.00 001-4202-4201 44.85 Total : 561.8520603 109685 8/13/2025 RED SECURITY GROUP, LLC 104661 MAT REQ 925853 LOCKSMITH PARTS13255 001-4204-4309 184.38 MAT REQ 898268 LOCKSMITH PARTS104745 001-4204-4309 175.60 Total : 359.9813255 109686 8/13/2025 REDONDO BEACH, CITY OF 584238 DIESEL VEHICLE FUEL/MAY2508837 001-2202-4251 936.58 715-3102-4310 374.97 DIESEL VEHICLE FUEL/JUN25584239 001-2202-4251 889.26 715-3102-4310 324.65 Total : 2,525.4608837 109687 8/13/2025 REGIONAL TAP SERVICE CENTER 6025385 BUS PASS SALES/JUN2520061 001-1204-4251 24.00 Total : 24.0020061 109688 8/13/2025 RON & ROBERTA NEWMAN REVOCABLE R#001-00890423 GREENWICH ASSESSMENT OVERPAYMENT23853 001-2133 1,706.92 Total : 1,706.9223853 109689 8/13/2025 RONSMAINTENANCE INC 1372 STORM DRAIN CATCH BASIN MAINT/JUN2522483 161-3109-4201 11,287.52 Page 103 of 1053 08/13/2025 Check Register CITY OF HERMOSA BEACH 8 3:27:55PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 11,287.52 109689 8/13/2025 RONSMAINTENANCE INC22483 109690 8/13/2025 SAFEWAY INC VONS Acct 150882 PARKS & REC SUPPLIES/JUL2516425 001-4601-4308 13.15 Total : 13.1516425 109691 8/13/2025 SEASIDE COMFORT RENTALS PO44306 BL01140305 REFUND PER COMM RES23839 001-3115 239.00 001-3877 26.00 001-6851 4.00 001-6867 7.40 Total : 276.4023839 109692 8/13/2025 SECURITAS TECHNOLOGY CORP 6005076857 PD CAMERA SYSTEM MAINT/FY2616806 001-2101-4201 11,269.44 Total : 11,269.4416806 109693 8/13/2025 SHERWIN-WILLIAMS Cust#4251-1921-1 PAINTING SUPPLIES/JUL2517903 001-3104-4309 490.01 001-4204-4309 331.46 001-6101-4201 162.61 Total : 984.0817903 109694 8/13/2025 SMART & FINAL Acct#322063 REFRESHMENTS&CLEANING SUPPLIES/JUL2500114 001-2101-4305 392.54 001-2101-4306 45.40 001-3302-4305 202.75 001-4601-4201 14.25 001-4601-4308 193.87 001-4601-4328 111.95 Total : 960.7600114 109695 8/13/2025 SOCAL GAS 170-781-3287 9 YARD CNG STATION/JUL2500170 715-3104-4310 90.63 715-4204-4310 90.63 715-6101-4310 90.64 Total : 271.9000170 109696 8/13/2025 SOUTHERN CALIFORNIA BARRICADES 25-0363/PO44151 BARRICADE RENTAL FOR 6.11.2513544 001-3104-4201 5,450.00 Page 104 of 1053 08/13/2025 Check Register CITY OF HERMOSA BEACH 9 3:27:55PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 5,450.00 109696 8/13/2025 SOUTHERN CALIFORNIA BARRICADES13544 109697 8/13/2025 SPECIALIZED ELEVATOR SERVICES 87070 PARKING STRUCTURE ELEVATOR MAINT/AUG2521538 001-3304-4201 213.18 CITY HALL ELEVATOR MAINT/AUG2587071 001-4204-4201 205.64 ANNUAL CITY HALL ELEVATOR INSPECTION87616 001-4204-4201 1,440.00 Total : 1,858.8221538 109698 8/13/2025 SPENCE ENVIRONMENTAL CORP.250711 COMM CTR RM 17 ABATEMENT SVS/JUL2523783 715-4204-4201 1,760.00 Total : 1,760.0023783 109699 8/13/2025 STAFFORD HR CONSULTING, LLC 006-026 LABOR RELATIONS SERVICES/JUL2522586 001-1203-4201 5,162.50 Total : 5,162.5022586 109700 8/13/2025 SWA GROUP INC 204787 SOUTH PARK SLOPE&IRRIGATION SVS/APR2522203 125-8603-4201 1,210.30 SOUTH PARK SLOPE&IRRIGATION SVS/MAY25204939 125-8603-4201 1,729.00 Total : 2,939.3022203 109701 8/13/2025 TORRANCE AUTO PARTS Acct 2250 AUTO REPAIR/MAINTENANCE PARTS/JUN2516735 715-2101-4311 205.56 715-3102-4311 186.24 715-3109-4311 439.96 715-3302-4311 166.31 715-4201-4311 96.98 715-4204-4311 237.25 715-4206-4309 490.04 715-4206-4311 82.54 715-6101-4311 18.32 001-2021 29.26 001-2022 -29.26 Total : 1,923.2016735 109702 8/13/2025 TYLER TECHNOLOGIES, INC 045-531727 ERP SOFTWARE CONVERSION 7.21.2505626 715-1206-4201 652.00 Page 105 of 1053 08/13/2025 Check Register CITY OF HERMOSA BEACH 10 3:27:55PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 652.00 109702 8/13/2025 TYLER TECHNOLOGIES, INC05626 109703 8/13/2025 VERIZON WIRELESS 6118673702 PD TRUNK MODEMS/JUL2503209 153-2106-4201 1,061.63 Total : 1,061.6303209 109704 8/13/2025 VITAL MEDICAL SERVICES, LLC 4702 DUI CHECKPOINT - MEDICAL SERVICES20944 150-2114-4201 817.00 Total : 817.0020944 109705 8/13/2025 VRC COMPANIES, LLC 5327810 RECORDS STORAGE/AUG2522955 001-1121-4201 258.84 Total : 258.8422955 109706 8/13/2025 WILSON, LANEY PO44282 REIMB-PROF ENGINEER LICENSE RENEWAL23843 001-4202-4317 180.00 Total : 180.0023843 Bank total : 477,714.07 67 Vouchers for bank code :boa 477,714.07Total vouchers :Vouchers in this report 67 Page 106 of 1053 08/13/2025 Check Register CITY OF HERMOSA BEACH 11 3:27:55PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount Page 107 of 1053 City of Hermosa Beach | Page 1 of 1 Meeting Date: August 26, 2025 Staff Report No. 25-CDD-110 Honorable Mayor and Members of the Hermosa Beach City Council PLANNING COMMISSION MEETING MINUTES (Community Development Director Alison Becker) Recommended Action: Staff recommends City Council receive and file the action minutes of the Special Meeting of July 28, 2025 and the Regular Meeting of August 19, 2025. Attachments: 1. Special Meeting Minutes for July 28, 2025 2. Regular Meeting Minutes for August 19, 2025 Respectfully Submitted by: Alison Becker, Community Development Director Approved: Steve Napolitano, Interim City Manager Page 108 of 1053 1 CITY OF HERMOSA BEACH Planning Commission Special Meeting Minutes July 28, 2025 Open Session 6:00 PM Council Chambers 1315 Valley Drive Hermosa Beach, CA 90254 _____________________________________________________________________ 1. CALL TO ORDER Chairperson Hirsh called the meeting to order at 6:00 p.m. 2. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Vice Chair Izant. 3. ROLL CALL Administrative Assistant Melanie Hurtado announced a quorum. 4. APPROVAL OF AGENDA Motion: To approve the agenda. Moved by: Vice Chair Stephen Izant Seconded by: Commissioner Michael Flaherty A voice vote was taken on this item. Members Present: Chairperson Kate Hirsh, Commissioner Peter Hoffman, Vice Chair Stephen Izant, Commissioner Michael Flaherty, Commissioner Greg McNally Page 109 of 1053 2 Ayes (5): Chairperson Kate Hirsh, Commissioner Peter Hoffman, Vice Chair Stephen Izant, Commissioner Michael Flaherty, Commissioner Greg McNally Motion Carried 5. PUBLIC COMMENT There were no public comments. 6. CONSENT CALENDAR Motion: To approve the consent calendar. 6.a ACTION MINUTES OF THE PLANNING COMMISSION REGULAR MEETING OF MAY 20, 2025 - 25-CDD-095 Moved by: Commissioner Peter Hoffman Seconded by: Commissioner Greg McNally A voice vote was taken on this item. Ayes (5): Chairperson Kate Hirsh, Commissioner Peter Hoffman, Vice Chair Stephen Izant, Commissioner Michael Flaherty, Commissioner Greg McNally Motion Carried 7. PUBLIC HEARING 7.a REQUEST FOR CONDITIONAL USE PERMIT (CUP 24-02) AND PRECISE DEVELOPMENT PLAN (PDP 24-01) TO ALLOW A 3-STORY MIXED-USE DEVELOPMENT LOCATED AT 54 HERMOSA AVENUE IN THE NEIGHBORHOOD COMMERCIAL (C-1) ZONE UNDER MPA 24-001 - 25-CDD-104 Contract Planner Kaneca Pompey provided a presentation. In-Person Public Comments were provided by: Charles Belak-Berger Scott Hayes Rachael Hayes Yvonne Bernard Motion: To adopt resolution 25-09 approving Master Planning Application (MPA 24-001) for the construction of a new three -story mixed use development consisting of a commercial unit, single-family dwelling unit, and accessory dwelling unit located at 54 Hermosa Avenue, subject to Page 110 of 1053 3 conditions of approval, amended to add language to state that neither the condominium nor the ADU may be used as a Short Term Rental unless permitted by the Hermosa Municipal Code; and to determine the project is categorically exempt from the California Environmental Quality Act per section 15303, Class 3 of the CEQA Guidelines (New Construction or Conversion of Small Structures). Moved by: Vice Chair Stephen Izant Commissioner Hoffman made a friendly amendment to include a condition that Staff will review trash enclosure plans prior to approval. Seconded by: Commissioner Michael Flaherty A voice vote was taken on this item. Ayes (5): Chairperson Kate Hirsh, Commissioner Peter Hoffman, Vice Chair Stephen Izant, Commissioner Michael Flaherty, Commissioner Greg McNally Motion Carried 7.b REQUEST FOR A CONDITIONAL USE PERMIT (CUP 24-09), PRECISE DEVELOPMENT PLAN (PDP 24-09), AND TENTATIVE TRACT MAP (TTM 83011) AT 911 1ST STREET TO CONSOLIDATE THREE EXISTING LOTS INTO A SINGLE GROUND LOT, A SUBDIVISION CREATING 13 CONDOMINIUMS - 25-CDD-108 Contract Planner Kaneca Pompey provided a presentation. Public Comments were provided by: Lorenzo Schiappa (in-person) Michael B. Levin (in-person) Michelle (virtual) Kala Crow (virtual) Motion: To adopt resolution 25-10 approving Precise Development Plan 24-09, Conditional Use Permit 24-09, and recommending approval of Tentative Tract Map No. 83011, amended to add language to specify that applicant shall file a traffic plan as a traffic control measure; and include staff recommendation to revise section four of the resolution to correct the application numbers and date of the hearing; approving the consolidation of Page 111 of 1053 4 three existing lots into a single ground lot and a subdivision of 13 condominiums for a new mixed-use development consisting of twelve residential units and a single commercial unit at 911 1st Street, subject to conditions of approval; and to determine the project is categorically exempt from the California Environmental Quality Act per section 153322, Class 32 of the CEQA Guidelines (Urban Infill). Moved by: Vice Chair Stephen Izant Seconded by: Commissioner Peter Hoffman Ayes (5): Chairperson Kate Hirsh, Commissioner Peter Hoffman, Vice Chair Stephen Izant, Commissioner Michael Flaherty, Commissioner Greg McNally Motion Carried 8. STAFF ITEMS 8.a COMMUNITY DEVELOPMENT DIRECTOR REPORT Community Development Director Alison Becker announced that at the June 11th City Council meeting, the City Council approved the March 18, 2025 Planning Commission recommendation revising the review process for conditional use permits for on-sale alcoholic beverage establishments eliminating the tri-annual review and amending the process to a complaint- driven system. City Council adjusted the complaint criteria, increasing the number of over-crowding complaints from one to two for consistency with other criterion. They also approved the Zoning Text Amendment establishing regulations and new procedures for temporary uses and special events. Both programs will be updated on our website in the near future. The Community Development Department will have reduced counter hours for a short period of time beginning this Wednesday, July 30th. The counter will be closed on Wednesday mornings to advance the City’s digitization of records. The counter hours on Wednesday will be 1:00 p.m. to 6:00 p.m. and the schedule changes will be posted on our website as well as at the Planning Counter. Planning Commission Regular meetings will be converting to start time of 6:00 p.m. in order to align with City Council meetings. There will be a Planning Commission Special Meeting on September 8th to ensure that pending cases are processed in a timely manner. Page 112 of 1053 5 October is Community Planning Month. To celebrate, Community Development is working on a Comprehensive Housing Element Implementation Report which will highlight the areas where we are on schedule, identify programs that need attention, and it will include a discussion of Program 11, Land Value Recapture program. Staff intends to bring the Zoning Text Amendment adopting new Administrative Procedures to City Council by end of the year and a draft will be available for review in early Fall. 9. PLANNING COMMISSION COMMENTS 10. FUTURE AGENDA ITEMS Motion: To adopt the amended Tentative Future Agenda, noting that the meeting time will now be at 6:00 p.m. 10.a PLANNING COMMISSION TENTATIVE FUTURE AGENDA - 25-CDD- 097 Moved by: Commissioner Peter Hoffman Seconded by: Vice Chair Stephen Izant Ayes (5): Chairperson Kate Hirsh, Commissioner Peter Hoffman, Vice Chair Stephen Izant, Commissioner Michael Flaherty, Commissioner G reg McNally Motion Carried 11. PUBLIC COMMENT 12. ADJOURNMENT Motion: To adjourn the meeting. Moved by: Commissioner Peter Hoffman Seconded by: Commissioner Greg McNally A voice vote was taken on this item. Ayes (5): Chairperson Kate Hirsh, Commissioner Peter Hoffman, Vice Chair Stephen Izant, Commissioner Michael Flaherty, Commissioner Greg McNally Motion Carried The meeting was adjourned at 8:00 p.m. Page 113 of 1053 1 CITY OF HERMOSA BEACH Planning Commission Regular Meeting Minutes August 19, 2025 Open Session 6:00 PM Council Chambers 1315 Valley Drive Hermosa Beach, CA 90254 _____________________________________________________________________ 1. CALL TO ORDER Chairperson Hirsh called the meeting to order at 6:02 p.m. 2. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Commissioner Hoffman. 3. ROLL CALL Administrative Assistant Melanie Hurtado announced a quorum. 4. APPROVAL OF AGENDA Motion: To approve the agenda. Moved by: Commissioner Michael Flaherty Seconded by: Commissioner Peter Hoffman Members Present: Chairperson Kate Hirsh, Commissioner Peter Hoffman, Vice Chairperson Stephen Izant, Commissioner Michael Flaherty, Commissioner Greg McNally Page 114 of 1053 2 Ayes (5): Chairperson Kate Hirsh, Commissioner Peter Hoffman, Vice Chairperson Stephen Izant, Commissioner Michael Flaherty, and Commissioner Greg McNally Motion Carried 5. PUBLIC COMMENT There were no public comments. 6. CONSENT CALENDAR Motion: To approve the consent calendar. 6.a ACTION MINUTES OF THE PLANNING COMMISSION SPECIAL MEETING OF JULY 28, 2025 - 25-CDD-114 6.b REQUEST FOR A MURAL DETERMINATION (MD25-01) FOR A 392- SQUARE-FOOT PAINTED DISPLAY ON THE EASTERLY SHARED WALL OF EXISTING COMMERCIAL BUILDINGS AT 507-509 PIER AVENUE IN SPECIFIC PLAN AREA 11 (SPA-11) - 25-CDD-111 Moved by: Commissioner Peter Hoffman Seconded by: Commissioner Michael Flaherty Ayes (5): Chairperson Kate Hirsh, Commissioner Peter Hoffman, Vice Chairperson Stephen Izant, Commissioner Michael Flaherty, and Commissioner Greg McNally Motion Carried 7. PUBLIC HEARING 7.a REQUEST FOR CUP AMENDMENT (APE25-002) LOCATED AT 2515 PACIFIC COAST HIGHWAY TO EXPAND AN ON-SALE ALCOHOLIC BEVERAGE ESTABLISHMENT TO ALLOW CONSUMPTION OF BEER AND WINE ONLY - 25-CDD-107 Assistant Planner Johnny Case provided a presentation. Public comment provided by: Jennifer Oden (in-person) Courtney Ryan (in-person) Denise Waggoner (in-person) Adam Marquis (in-person) Linda Cunningham (in-person) David Sherwood (in-person) Eric (in-person) Laura Pena (virtual) Anthony Higgins (virtual) Page 115 of 1053 3 Motion: To adopt a resolution per staff recommendation approving Conditional Use Permit Amendment (APE25-002) to allow the applicant to expand the allowed consumption of alcoholic beverages, beer and wine only, to the existing outdoor patio at 2515 Pacific Coast Highway, subject to conditions of approval including the following amendments: Condition of Approval 10 to Parking Plan PC Resolution 16-16 (as amended through P.C. Resolution 20-02) shall be amended to provide that food and beverage service (including the internal sale, service, and consumption of beer and wine) be available only for verified and registered hotel guests and their authorized guests, and shall not be open to the public; and staff shall amend Condition of Approval 6 of the Resolution to require that the applicant submit an operations plan and enforcement policy reflecting the requirements of the Conditions of Approval, which shall be submitted to the Department and subject to approval by the Community Development Director; and to determine that the project is categorically exempt from the California Environmental Quality Act (CEQA). Moved by: Vice Chairperson Stephen Izant Seconded by: Commissioner Michael Flaherty Ayes (4): Chairperson Kate Hirsh, Vice Chairperson Stephen Izant, Commissioner Michael Flaherty, and Commissioner Greg McNally Noes (1): Commissioner Peter Hoffman Motion Carried 7.b REQUEST FOR CONDITIONAL USE PERMIT 23-02 LOCATED AT 1016 THE STRAND TO ALLOW OUTDOOR DINING, OUTDOOR AMPLIFIED LIVE ENTERTAINMENT, AND ON-SALE CONSUMPTION OF ALCOHOLIC BEVERAGES (BEER, WINE, & DISTILLED SPIRITS) ON AN EXISTING OUTDOOR PATIO, 25-CDD-113 Associate Planner Jake Whitney provided a presentation. Steve Rollins provided a presentation on behalf of Sea Sprite. Public comment provided by: Steve Rollins (in-person) Scott Swanson (in-person) Gretchen Corbell (in-person) Robyn St. Germain (in-person) Michele Randall (in-person) Matt Lymon (in-person) Tom Coyle (in-person) Albro Lundy (in-person) Carleen Carol (in-person) Eric (in-person) Jeff Neer (in-person) Page 116 of 1053 4 John Burry (in-person) Chris Jinks (in-person) Darryl Greenwald (in-person) Rob Antrovius (in-person) Anthony Higgins (virtual) Laura Pena (virtual) Steve Hunt (virtual) Motion: To adopt a resolution approving a Conditional Use Permit (CUP23- 02) to allow outdoor dining, outdoor entertainment, and on-sale consumption of alcoholic beverages (beer, wine, & distilled spirits) at 1016 The Strand, subject to Conditions of Approval including the following amendments: Per the applicant’s suggestion, amplified noise shall not be permitted; per the applicant’s suggestion, live entertainment shall be permitted from 12:00 p.m. to 6:00 p.m. Monday through Thursday, and 9:00 a.m. to 6:00 p.m. Friday through Sunday; Indoor dining and alcohol service shall be permitted from 7:00 a.m. to 10:00 p.m. daily; Condition of Approval 8 shall be removed from the resolution; Staff shall develop and impose a Condition of Approval requiring the applicant to submit a floor plan to the Department indicating where live entertainment will occur; and conditions restricting the hours of outdoor music and alcohol service; and to determine that the project is categorically exempt from the California Environmental Quality Act (CEQA) per Section 15301 of the State CEQA Guidelines. Moved by: Vice Chairperson Stephen Izant Seconded by: Commissioner Michael Flaherty Ayes (4): Chairperson Kate Hirsh, Vice Chairperson Stephen Izant, Commissioner Michael Flaherty, and Commissioner Greg McNally Noes (1): Commissioner Peter Hoffman Motion Carried 8. STAFF ITEMS 8.a COMMUNITY DEVELOPMENT DIRECTOR REPORT Community Development Director Alison Becker thanked the Planning Commission for their insightful deliberation. Public counter hours in the Community Development Department have been modified for the past few weeks as staff is working on records retention and scanning. The public counter hours will remain on a modified schedule of opening to the public from 1:00 p.m. to 6:00 p.m. on Wednesdays, but remaining open on Monday, Tuesday and Thursday from 7:00 a.m. to 6:00 p.m. Directo r Becker encouraged residents, contractors, and the general public to fill out Community Development’s Customer Service Survey, which can be located on our website at www.hermosabeach.gov. Page 117 of 1053 5 9. PLANNING COMMISSION COMMENTS 10. FUTURE AGENDA ITEMS 10.a PLANNING COMMISSION TENTATIVE FUTURE AGENDA ITEMS - 25- CDD-116 Motion: To receive and file the September 8th Planning Commission tentative special meeting agenda and the September 16th Planning Commission regular meeting agenda. Moved by: Commissioner Michael Flaherty Seconded by: Vice Chairperson Stephen Izant Ayes (5): Chairperson Kate Hirsh, Commissioner Peter Hoffman, Vice Chairperson Stephen Izant, Commissioner Michael Flaherty, and Commissioner Greg McNally Motion Carried 11. PUBLIC COMMENT 12. ADJOURNMENT Motion: To adjourn the meeting. Moved by: Commissioner Peter Hoffman Seconded by: Commissioner Michael Flaherty A voice vote was taken on this item. Ayes (5): Chairperson Kate Hirsh, Commissioner Peter Hoffman, Vice Chairperson Stephen Izant, Commissioner Michael Flaherty, and Commissioner Greg McNally Motion Carried The meeting was adjourned at 9:55 p.m. Page 118 of 1053 City of Hermosa Beach | Page 1 of 1 Meeting Date: August 26, 2025 Staff Report No. 25-CDD-115 Honorable Mayor and Members of the Hermosa Beach City Council PLANNING COMMISSION TENTATIVE FUTURE AGENDA ITEMS (Community Development Director Alison Becker) Recommended Action: Staff recommends City Council receive and file the tentative agendas for the September 8, 2025, Special Meeting and the September 16, 2025, Regular Meeting. Attachment: Planning Commission Tentatuve Agenda for September 8 and September 16, 2025 Respectfully Submitted by: Alison Becker, AICP, Community Development Director Approved: Steve Napolitano, Interim City Manager Page 119 of 1053 C:\Program Files\eSCRIBE\TEMP\11284740494\11284740494,,,1. Planning Commission Tentative Agenda for September 8 and September 16, 2025.docx Revised 08/21/2025 11:28 AM Tentative Future Agendas PLANNING COMMISSION City of Hermosa Beach Monday, September 8, 2025 Special Meeting 6:00 PM Project Title Public Notice Meeting Date 700 Pacific Coast Highway Remodel auto-repair shop into a Multi-Unit Commercial Building (Public Hearing) 8/28/25 9/8/25 624 1st Place Tentative Parcel Map, Conditional Use Permit, Precise Development Plan (Public Hearing) 8/28/25 9/8/25 Tuesday, September 16, 2025 Regular Meeting 6:00 PM Project Title Public Notice Meeting Date 3415 Palm Drive Precise Development Plan (Public Hearing) 9/6/25 9/16/25 Upcoming and Pending Projects 901 Hermosa Avenue (Precise Development Plan) Housing and Land Value Recapture (Staff Item tentatively scheduled for Oct 21st) Page 120 of 1053 City of Hermosa Beach | Page 1 of 1 Meeting Date: August 26, 2025 Staff Report No. 25-CR-061 Honorable Mayor and Members of the Hermosa Beach City Council PARKS, RECREATION, AND COMMUNITY RESOURCES ADVISORY COMMISSION MEETING MINUTES (Community Resources Director Lisa Nichols) Recommended Action: Staff recommends City Council receive and file the action minutes of the July 1, 2025 , Regular Meeting. Attachment: Action Minutes of the July 1, 2025 Parks, Recreation, and Community Resources Advisory Commission Meeting Respectfully Submitted by: Kalyn Kaemerle, Office Assistant Reviewed by: Lisa Nichols, Community Resources Director Approved: Steve Napolitano, Interim City Manager Page 121 of 1053 1 CITY OF HERMOSA BEACH Parks, Recreation, and Community Resources Advisory Commission Meeting Minutes July 1, 2025, 7:00 PM Council Chambers 1315 Valley Drive Hermosa Beach, CA 90254 Members Present: Chairperson Barbara Ellman, Commissioner Thomas Moroney, Vice Chairperson Traci Horowitz, Commissioner Elka Worner, Commissioner Todd Tullis _____________________________________________________________________ 1. CALL TO ORDER Community Resources Director Lisa Nichols called the Open Session to order at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Greg. 3. ROLL CALL Office Assistant Kalyn Kaemerle announced a quorum. Moved by: Commissioner Thomas Moroney Seconded by: Vice Chairperson Traci Horowitz To recommend Commissioner Ellman to serve as interim Chairperson to conduct the meeting until item 11a. Page 122 of 1053 2 Ayes (5): Chairperson Barbara Ellman, Commissioner Thomas Moroney, Vice Chairperson Traci Horowitz, Commissioner Elka Worner, and Commissioner Todd Tullis Motion Carried 4. ANNOUNCEMENTS—UPCOMING CITY EVENTS Community Resources Director gave the presentation. 5. PRESENTATIONS 5.a INTERNATIONAL SURF FESTIVAL PRE-EVENT PRESENTATION (LONG-TERM AGREEMENT REQUIREMENT) Maria Bird, International Surf Festival event representative 5.b JVA/BVCA NATIONAL CHAMPIONSHIPS PRE-EVENT PRESENTATION (LONG-TERM AGREEMENT REQUIREMENT) Jeff Smith, JVA/BVCA event representative 5.c AAU HERMOSA BEACH CHAMPIONSHIPS PRE-EVENT PRESENTATION (LONG-TERM AGREEMENT REQUIREMENT) Denny Lennon, AAU Hermosa Beach Championship event representative 5.d AVP JUNIOR NATIONAL CHAMPIONSHIPS PRE-EVENT PRESENTATION (LONG-TERM AGREEMENT REQUIREMENT) 5.e BARK FOR A PARK PRESENTATION Carla Buck, Bark for a Park event representative 6. COMMUNITY RESOURCES DIRECTOR REPORT Community Resources Director Lisa Nichols gave the presentation. 7. PUBLIC COMMENT Coming forward to address the Commission at this time: In-Person Public Comment Adam Malovani, Hermosa Beach resident 8. COMMISSIONER COMMENTS 9. CONSENT CALENDAR Moved by: Commissioner Thomas Moroney Seconded by: Vice Chairperson Traci Horowitz To approve the Consent Calendar. Page 123 of 1053 3 Ayes (5): Chairperson Barbara Ellman, Commissioner Thomas Moroney, Vice Chairperson Traci Horowitz, Commissioner Elka Worner, and Commissioner Todd Tullis Motion Carried 9.a ACTION MINUTES OF THE REGULAR MEETING OF JUNE 3, 2025 9.b MAY 2025 ACTIVITY REPORT 10. PUBLIC HEARINGS 11. MATTERS FOR COMMISSION CONSIDERATION 11.a ELECTION OF OFFICERS - 25-CR-052 Moved by: Vice Chairperson Traci Horowitz Seconded by: Commissioner Thomas Moroney To elect Commissioner Ellman to serve as Chairperson to serve for a term expiring June 2026. Ayes (5): Chairperson Barbara Ellman, Commissioner Thomas Moroney, Vice Chairperson Traci Horowitz, Commissioner Elka Worner, and Commissioner Todd Tullis Motion Carried Moved by: Commissioner Thomas Moroney Seconded by: Chairperson Barbara Ellman To elect Commissioner Horowitz to serve as Vice Chairperson to serve for a term expiring June 2026. Ayes (5): Chairperson Barbara Ellman, Commissioner Thomas Moroney, Vice Chairperson Traci Horowitz, Commissioner Elka Worner, and Commissioner Todd Tullis Motion Carried 11.b APPROVAL OF 2025 IMPACT LEVEL II RETURNING SPECIAL EVENT - 25-CR-053 Coming forward to address the Commission on this item: Virtual Public Comment: Anthony Higgins, Hermosa Beach resident Moved by: Commissioner Todd Tullis Seconded by: Commissioner Elka Worner Page 124 of 1053 4 To approve the inclusion of Impact Level II returning special event, the Frosty Olympics on Saturday, October 4, 2025, south of the Pier on the 2025 Special Event Calendar. Ayes (5): Chairperson Barbara Ellman, Commissioner Thomas Moroney, Vice Chairperson Traci Horowitz, Commissioner Elka Worner, and Commissioner Todd Tullis Motion Carried 11.c CONSIDERATION OF APPROVAL OF THE COMMENCEMENT OF LONG-TERM AGREEMENT NEGOTIATIONS FOR THE AAU HERMOSA BEACH CHAMPIONSHIPS, AVP JUNIOR NATIONAL CHAMPIONSHIPS, AND JVA/BVCA NATIONAL CHAMPIONSHIPS - 25- CR-050 Coming forward to address the Commission at this time: Denny Lennon, AAU Hermosa Beach Championship event representative Jeff Smith, JVA/BVCA National Championships event representative Moved by: Commissioner Thomas Moroney Seconded by: Vice Chairperson Traci Horowitz To approve as amended: 1. To recommend to City Council to approve the commencement of long-term agreement negotiations with the following organizations for the following special events in 2026 through 2027 for the following dates, with an option, at staff’s discretion, to extend each LTA for one additional one-year term: a. Amateur Athletic Union (AAU) for the AAU Hermosa Beach Championships on July 12 through July 29 in 2026 and 2027; b. Association of Volleyball Professionals (AVP) for the AVP Junior National Championships on July 19 through July 27 in 2026 and 2027; and c. Junior Volleyball Association (JVA)/Beach Volleyball Clubs of America (BVCA) for the JVA/BVCA National Championships on July 6 through July 12 in 2026 and 2027. 2. Ayes (5): Chairperson Barbara Ellman, Commissioner Thomas Moroney, Vice Chairperson Traci Horowitz, Commissioner Elka Worner, and Commissioner Todd Tullis Motion Carried Page 125 of 1053 5 11.d CREATION OF A YOUTH PROGRAMS SUBCOMMITTEE - 25-CR-051 To create a Youth Programs Subcommittee. Ayes (5): Chairperson Barbara Ellman, Commissioner Thomas Moroney, Vice Chairperson Traci Horowitz, Commissioner Elka Worner, and Commissioner Todd Tullis Motion Carried Moved by: Chairperson Barbara Ellman Seconded by: Vice Chairperson Traci Horowitz To nominate Commissioner Moroney to serve on the Youth Programs Subcommittee. Ayes (5): Chairperson Barbara Ellman, Commissioner Thomas Moroney, Vice Chairperson Traci Horowitz, Commissioner Elka Worner, and Commissioner Todd Tullis Motion Carried Moved by: Commissioner Thomas Moroney Seconded by: Chairperson Barbara Ellman To nominate Commissioner Worner to serve on the Youth Programs Subcommittee. Ayes (5): Chairperson Barbara Ellman, Commissioner Thomas Moroney, Vice Chairperson Traci Horowitz, Commissioner Elka Worner, and Commissioner Todd Tullis Motion Carried 12. FUTURE AGENDA ITEMS Vice Chair Horowitz requested staff bring an item to the Commission to consider the creation of a Dog Park Subcommittee, to work with the community group, Bark for a Park, on the consideration of a dog park. Commissioners Moroney and Worner supported the request. 13. PUBLIC COMMENT 14. ADJOURNMENT The meeting was adjourned by Vice Chair Horowitz at 9:43 p.m. in honor of former Chair Jani Lange and Vice Chair Lauren Pizer Mains for their dedication to serving the Commission. Page 126 of 1053 City of Hermosa Beach | Page 1 of 2 Meeting Date: August 26, 2025 Staff Report No. 25-PW-051 Honorable Mayor and Members of the Hermosa Beach City Council CAPITAL IMPROVEMENT PROGRAM STATUS REPORT AS OF AUGUST 18, 2025 (Public Works Director Joe SanClemente) Recommended Action: Staff recommends City Council receive and file the Capital Improvement Program Status Report as of August 18, 2025. Number of Projects by Phase # of Projects Study/Conceptual Planning 16 Preliminary Design 5 Final Engineering Design 1 Project Approvals/ Bidding 3 Construction 5 Closeout 4 Completed 2 Total Projects 36 Number of Projects by Completion Timeline # of Projects Completed in FY 25–26 16 Completed after FY 25–26 18x TBD 2 Total Projects 36 Number of Projects by Category # of Projects Street & Highway Improvements 13 Sewer & Storm Drain Improvements 4 Park Improvements 3 Public Building & Ground Improvements 16 Total Projects 36 Number of Projects by Manager # of Projects Page 127 of 1053 City of Hermosa Beach | Page 2 of 2 Joe SanClemente 1 John Oskoui 4 Saad Malim 1 Heecheol Kwon 3 Brandon Araujo 4 Azita Fakoorbayat 1 Andrew Nguyen 4 Laney Wilson 1 Briana Aube 3 Karla Vargas 2 Magvern By 1 TBD 9 Complete 2 Total Projects 36 Attachments: 1. Capital Improvement Program Status Report as of August 18, 2025 2. Estimated CIP Project Schedule FY 2025-2026 – Updated August 18, 2025 Respectfully Submitted by: Joe SanClemente, Public Works Director Approved: Steve Napolitano, Interim City Manager Page 128 of 1053 City of Hermosa Beach Updated 08-18-2025 UPDATED FY 2025-26 CAPITAL IMPROVEMENT PROGRAM STATUS REPORT Light Blue indicates project milestone updates. ADA ComponentCIP No.Project Name Project CategoryProject Budget1 Project Manager Conceptual PlanningPreliminary DesignFinal Engineering DesignProject Approvals/BiddingConstructionCloseoutProject Initiation Date Estimated Project Completion Date2 Current Project Status Project Description X 105 Annual Street Improvements SH 3,580,665$ Briana Aube X 04/24 10/25 Combined with CIP 695. Construction completed on July 25, 2025 (5 months ahead of original schedule). Project closeout underway. Project advertised on 12/12/24 (4 months ahead of schedule), bid opening on 01/15/25. Construction contract awarded by Council on February 25, 2025. Pre-construction meeting was on March 19, 2025. NTP and start of construction April 7, 2025. This project provided for pavement rehabilitation of various streets throughout the city including paving and striping of approximately 2 miles of streets. The project also repaired/replaced deteriorated portions of sidewalk, curb and gutter, and curb ramps. This work will be performed following the sewer and storm drain repairs identified in the Sewer and Drainage Master Plans. X 106 Annual Street Improvements (New)SH 3,625,257$ Heecheol Kwon X 07/25 05/27 In August, staff received preliminary approval for $2,560,000 in funding from Southern California Association of Governments (SCAG) STBG/CMAQ grant program. Final approval for this grant is anticipated by end of 2025. Survey work for the preliminary desing has started and staff is evaluating streets for this project. This project provides for pavement rehabilitation of various streets throughout the city. The project will also repair/replace deteriorated portions of sidewalk, curb and gutter, and curb ramps. This work will be performed following the sewer and storm drain repairs identified in the Sewer and Drainage Master Plans. 107 Annual Slurry Seal SH 450,000$ Heecheol Kwon X 07/25 07/26 Staff has started preliminary design and is evaluating streets for this project.This project includes slurry seal of various roadways throughout the city to preserve pavement conditions and to extend its service life. 109 Utility Box Wrappings SH 36,227$ Karla Vargas X 07/21 10/25 Art has been designed and installed on 19 of the 24 utility boxes. Designs have been finalized for 2 of the remaining 5 boxes, with installation to follow. The scheduled has been extended to allow additional necessary time for PW staff to prepare electronic art work, paint and repair utility boxes and schedule wrapping. This project will add decorative paint and/or wraps to city-owned utility boxes throughout the city. The City is engaging a local artist cooperative to create the artwork that will either be painted or applied via vinyl wrap to the boxes. City Yard staff, who have been trained in wrap application, will be involved in this project. 111 Gateway and Wayfinding Signs Conceptual Design SH 75,000$ Brandon Araujo X 07/21 02/26 Project timeline extended due to staffing availability and contract agreement expiration. Staff procured a new contract agreement in fall 2024, that was then executed in December 2024. Staff has since completed a more detailed existing conditions inventory assessment and finalized initial comments on the draft preliminary designs that have been sent to the design consultant for consideration. Staff has negotiated a task order agreement under the new contract to finalize the preliminary design effort, which is anticipated to take approximately 1 to 2 months to complete. Staff anticipates bringing an item to Public Works Commission in November for consideration. The adopted budget for Fiscal Year 2024–25 identifies the next phase of the project under the Deferred and Unfunded Future Project list and would need to be considered for funding as part of a future budget cycle; CIP 111 is preliminary design only and does not include any funding for final design or implementation. This project will evaluate gateway signage, downtown wayfinding and a marquee at the Community Center. Recommendations will include potential locations, preliminary design, and order of magnitude cost estimates for final design, sign fabrication, and installation which will require additional funding. 114 Greenwich Village North Undergrounding District SH 4,031,600$ Brandon Araujo X 07/25 12/26 City Council awarded the contract at the July 22, 2025 meeting. The City obtained the bond proceeds to fund the project on 8/14/2025. Construction contract executed on August 16, 2025. This project will consist of the undergrounding of the existing overhead utility lines within the Greenwich Village North Underground Utilities Assessment District. 164 Hermosa Avenue Green Street SH 123,262$ Briana Aube X 02/18 06/26 The City of Torrance is the lead agency for the project and awarded a construction contract to Excel Paving Inc. in May 2025. A preconstruction meeting was held on June 11, 2025, at the City of Torrance. Construction started in City of Torrance portion of the project in July 2025. Construction in Hermosa Beach is tentatively scheduled to begin in November 2025 to January 2026. This project will install permeable gutters to increase stormwater infiltration on Hermosa Avenue, Beach Drive, Herondo Street, 6th Street, 2nd Street, 1st Street, and adjacent streets. This project is part of a multi-city green street project led by the City of Torrance and funded by Measure W. 421 Annual Sewer Improvements - Phase 2 SD 3,865,610$ Andrew Nguyen X 11/19 12/25 Pre-construction CCTV camera work completed. CCTV and access hole base repairs completed. Sewer main point repairs completed; removal and replacement of main sewer underway. Redesign of sewer main relocation required on Loma Dr between 16th St and 19th St was required due to unknown utility conflicts. Redesign completed and construction has begun on Loma Dr. Project is approximately 80% complete. Anticipated completion September 2025, with closeout through December. Anticipated completion date has been pushed back due to a number of delays: redesign on Loma Dr, soil conditions and utility conflicts that necessitate extensive handdigging, undisclosed concrete encasements that impeded timely sewer removal and Phase 1 of this project, which included lining, was completed. Phase 2 of this project includes design and construction of sewer improvements and repairs based on the Sewer Master Plan. Improvements will include approximately 128 sewer pipe point repairs, approximately 7,315 linear feet of CIPP sewer lining rehabilitation, approximately 1725 linear feet of sewer pipe removal and replacement, and approximately 16 maintenance access hole rehabilitations. Sewer repairs will take place at various locations throughout the city as part of this project. 438 Stormwater Dry Wells Assessment SD 175,000$ Heecheol Kwon X 10/23 TBD Staff met with the EWMP consultant, Geosyntec, on August 18, 2025 to discuss the number of drywells and altanative locations, design concept and funding application options. Staff is evaluating options to advance an enhanced feasibility study. Staff assessed the option of collaborating with the City of Redondo Beach on seeking outside funding to advance the design and construction however this doesn't seem to be feasible going forward. Measure W committee will soon begin accepting new funding applications. The City is tentatively planning to submit the funding application in June 2026. As required by the region’s Enhanced Watershed Management Plan (EWMP), this project will assess the implementation of a series of drywells east of Pacific Coast Highway (PCH) between 1st Street and 10th Street to capture storm water and dry weather flows within 118 acres of the Herondo Drain (SMB-6-1) watershed. 504 Playground Equipment Replacement Project (New)PK 450,000$ John Oskoui X 07/25 08/26 Staff is evaluating contract requirements with vendor through cooperative purchase agreement.This project will provide playground enhancements in three City Parks. Work will include a full replacement of the two-to-five- year old play structure with a new unit that has integrated shade and a new rubberized mat at Valley Park. Repairs will also be made to the existing 5 to 12 year old structure and incorporate an integrated shade sail. Seaview Park will receive a full replacement of the existing play structure with a new unit with an integrated shade sail and rubberized mat. South Park will receive a replacement rubberized mat at center playfield area. 603 South Park Slope, Irrigation, and Landscape Improvements PK 609,526$ Magvern By X 07/21 11/25 Construction substantial completion on July 30, 2025. 90 day establishment period underway. Project closeout is ongoing. Staff secured $189,849 of supplemental funding from California State Parks. Staff also secured $96,242 from the West Basin Turf Removal Grant program. Bid package advertised for construction November 21, 2024. Bids opened January 23, 2025. Construction contract awarded by Council on February 25, 2025. NTP and start of construction was April 14, 2025. This project will address repairs needed throughout the north side of the park including installing a new irrigation system and landscaping including on the sloped areas. X 615 New Corporate Yard Facilities 3 PB 1,000,000$ Joe SanClemente X 07/15 6/31/2028 At the May 13, 2025 CIP Study Session, Council directed staff to hold a joint study session with PW Commission to discuss desired project delivery method (i.e., design build vs design-bid-build). Project delivery method options presented to PW Commission on July 16, 2025. Staff aniticipates bringing an item to City Council at its September 9, 2025 meeting. This project is for the design and construction of a new City Yard. The current City Yard is in need of reconstruction. A new City Yard will provide a safe and functional area for City maintenance crews and staging. ACTIVE PROJECTS 1 of 4 Page 129 of 1053 City of Hermosa Beach Updated 08-18-2025 UPDATED FY 2025-26 CAPITAL IMPROVEMENT PROGRAM STATUS REPORT Light Blue indicates project milestone updates. ADA ComponentCIP No.Project Name Project CategoryProject Budget1 Project Manager Conceptual PlanningPreliminary DesignFinal Engineering DesignProject Approvals/BiddingConstructionCloseoutProject Initiation Date Estimated Project Completion Date2 Current Project Status Project Description 619 Kelly Courts Improvements PB 1,175,149$ Laney Wilson X 07/22 05/26 Bid package was updated based on Council requests to ready it for re-advertisement for construction on July 24, 2025. Bid opening scheduled for August 28, 2025, with start of construction anticipated early November 2025. At its February 25, 2025 meeting, City Council rejected all bids for the first advertisement for the project and requested staff to take the item to Parks, Recreation and Community Resources Commission and the Public Works Commission for additional consideration. Both Parks, Recreation and Community Resources Commission and the Public Works Commission recommended to move the project forward for construction. Council directed staff to re-advertize the project at April 22, 2025 Special Council Meeting. This project will resurface and reconfigure the Kelly Courts at Clark Field and restore all four pickleball courts. The courts will be restriped and reconfigured and the lights and fencing relocated and updated to meet current design standards. 623 Pier Structural Inspection and Evaluation PB 3,704,987$ Azita Fakoorbayat X 07/24 08/27 Notice to Proceed was issued on August 12, 2025 for an on-call structural engineer to prepare construction plans, specifications and estimates for construction and obtain necessary permits through Coastal Commission, US Army Corps of Engineers and California Water Board related to high priority repairs identified by the Fall 2024 structural investigations report. A full detailed inspection of the entire structure including above and below water including full review the deck panels started October 14, 2024. Structural engineering team completed the below deck inspection with boom lift and scaffolding equipment, additional deck surface inspections, and underwater inspection in December 2024. Sensor-based, ambient vibration testing completed in March 2025 to further inform scoping of the next round of repairs and cost-benefit analysis. Staff is working with structural engineer to finalize inspection and cost-benefit report and anticipates bringing an item to the Public Works Commission in November. An emergency partial inspection and evaluation was performed in coordination with CIP 629 and CIP 660, the results of which identified high priority repairs which were completed through CIP 629. Following completion of construction of CIP 629 and CIP 660, a full above and below water structural inspection of the pier is required to meet requirements for marine structures. Based on this inspection, it is anticipated that additional pier structural repairs will be required primarily on the pier deck. This project will also include design and permitting. Construction funding will be identified as part of a future CIP. 630 Community Center Gas Repairs PB 350,000$ John Oskoui X 03/25 05/26 Bid package advertised for construction on July 7, 2025. Bids opened on August 12, 2025 and currently being reviewed to award contract at the September 9, 2025 City Council Meeting. Anticipated start of construction is October 2025. The project includes the design and installation of a new natural gas service connection to the Community Center. Staff identified leaks in the existing gas service which needed to be shut off to ensure safety and can not be easily repaired. The project will restore service. 633 Base 3 Electrical Improvements PB 300,000$ John Oskoui X 03/25 02/26 Bid package advertised for construction May 22, 2025. Bids opened June 25, 2025 and awarded to Delta Electrical, LLC under City Manager contract authority. Contract agreement is being routed for signatures with start of construction anticipated to be September 2025. The project includes the design and construction of electrical upgrades and repairs to the City's Community Services building (Base 3) at 1035 Valley Drive. These necessary improvements will allow for safe reopening of the facility that has been closed for use following the electrical fire that occurred October 2025. 635 Community Center Windows (New)PB 300,000$ John Oskoui X 07/25 10/27 Staff is reviewing architectural scope of work to prepare preliminary needs assessment for the windows.This project will evaluate windows replacement for the entire facility to address deferred maintenance needs. The existing windows present safety and security concerns due to poor conditions. This project is currently funded for design and permitting only; additional funding will be required for installation once costs are further defined. 685 Real Time Crime Center PB 963,000$ Brandon Araujo X 07/24 06/26 Working closely with the federal agency administering this grant, COPS, staff received sole-source approval to procure the services of Am-Tec security and is working to bring a contract award to City Council. This project is to create a Real Time Crime Center (RTCC) for the City of Hermosa Beach. A RTCC is a technology-driven support center which uses state of the art technology to provide real time information to officers and detectives working in the field and investigating crimes that are reported X 689 Clark Building Renovations PB 1,051,067$ Saad Malim X 07/17 11/25 Following SCE electrification of the building in late May, testing and inspection of audio/video, mechanical and installation of kitchen equipment was completed in June. Final plumbing inspection was completed June 17 and final mechanical inspection was completed June 25, 2025. Final electrical inspection was completed July 17 and final building inspection was completed on July 28, 2025. Final LA County Department of Public Health Approval was completed July 30, 2025. The Clark Building Reopening Open House is scheduled for Tuesday, August 19, 2025 from 4:30-6PM. Project closeout through November 2025. Construction started October 7th, 2024. Construction Agreement was fully executed on August 26, 2024. Contract awarded on July 9, 2024. The renovations will include the following: New commercial kitchen per current Los Angeles County Department of Public Health requirements, including new appliances, fixtures, storage cabinets, counter tops, flooring, grease trap system, and lighting; New electric powered heating, ventilation and air conditioning (HVAC) system; New audio-visual system including built-in speakers, overhead projector, and roll-down projection screen; Architectural upgrades including:Furred out walls to hide system components such as electrical conduit and provide a new smooth wall surface throughout; New decorative accents on the ceiling; Acoustic ceiling panels for sound absorption; New commercial grade vinyl flooring; New interior and exterior light fixtures; Complete interior and exterior cleaning and painting; and Restored original signage on the exterior of the building; New sewer lateral and connection; New plumbing system to accommodate the updated restrooms and commercial kitchen, including new floors drains for ease in maintenance; Site improvements including new concrete walkways and ramps to current accessibility standards, decorative enclosures around the refuse storage area and HVAC units; new accessible entrance to the Lawn Bowling Club, and refreshed landscaping and irrigation; Completely renovated restrooms to current accessibility standards, including new fixtures, partitions, vanities, mirrors, flooring, and lighting; New electrical system including wiring and upgraded service connection necessary to serve the enhanced building components; Asbestos and lead abatement work throughout the building; and necessary demolition work associated with the renovation. X 695 Parking Lot A Improvements PB 498,352$ Briana Aube X 07/19 10/25 Construction completed on July 25, 2025 (5 months ahead of original schedule). Project closeout underway. Project advertised on 12/12/24 (4 months ahead of schedule), bid opening on 01/15/25. Construction contract awarded by This project will provide pavement rehabilitation in Parking Lot A. This project is combined with CIP 105 Annual Street Improvements. 2 of 4 Page 130 of 1053 City of Hermosa Beach Updated 08-18-2025 UPDATED FY 2025-26 CAPITAL IMPROVEMENT PROGRAM STATUS REPORT Light Blue indicates project milestone updates. ADA ComponentCIP No.Project Name Project CategoryProject Budget1 Project Manager Conceptual PlanningPreliminary DesignFinal Engineering DesignProject Approvals/BiddingConstructionCloseoutProject Initiation Date Estimated Project Completion Date2 Current Project Status Project Description X 699 Parking Structure (Lot C) Improvements PB 2,548,739$ Karla Vargas X 07/19 01/26 The project is advancing on two separate tracks: the elevator modernization and the structural repairs. Elevator abatementment work including drywall repairs is complete. Bids for construction of the elevator modernization were received on December 5, 2024 and the contract documents have been executed. Notice to Proceed issued for February 17, 2025 following completion of abatement work. Construction started on July 14, 2025 is approximately 90% complete. The main CPU board was found to be defective resulting in delays with troubleshooting existing equipment and procuring and installation of new equipment. Anticipated completioin August, 2025. Final design for structural and electrical improvements complete. Bid package advertised for construction January 9, 2025. Bid opening scheduled February 19, 2025. Construction contract awarded by City Council on May 13, 2025. Contract executed July 9, 2025 with construction start targeted for fall 2025. Material submittal review and procurement of long lead items are underway. Construction management and inspection service agreement to be awarded at August 26, 2025 Council meeting. This project provides necessary structural, electrical, elevator repairs and improvements to the City's Parking Structure (Lot C). X 102 Bus Stops Improvements - Phase 2 SH $ 372,000 Andrew Nguyen X 7/1/2022 06/28 Phase 2, 30% Design is on hold pending staff availability and further information on any potential for grant award. Staff is actively working on seeking outside grant funding for the project through the South Bay Cities Council of Governments This project will improve bus stops throughout the city. These improvements will include Americans with Disabilities Act (ADA) accessible curb ramps crosswalk striping improvements furnishing and other general improvements within direct vicinity of 113 City Wide Multi-Space Meters Deployment SH 300,000$ TBD X 07/23 05/27 Pending staff availability.This project will include the installation of additional signage for the Pay-By-App parking system for on-street parking spaces and replacement of single space meters with multi-space meter equipment. This CIP will include the first phase of deployment which may include Pier Avenue and parking Lot D. This effort will involve purchase of equipment, development of signage layout plans (as meters and signage would need to be removed and placed with new signage), and installation. X 115 Citywide Sidewalk Improvements (New)SH 607,211$ TBD X 07/25 02/27 Pending staff availability.This project includes the design and construction of priority sidewalk and pedestrian safety improvements citywide. X 143 PCH Mobility Improvement Project SH 30,000$ Brandon Araujo X 07/18 TBD The Project is temporarily paused. Metro has reassigned new project manager to oversee the project. The project remains on hold while Metro resolves consultant contract services agreement to further advance the project through the PA&ED phase. Staff is actively working with Metro to seek additional funding through the South Bay Cities Council of Governments. Staff submitted a grant application for $3,000,000 in Measure M funds on January 16, 2025. Funding was approved by the SBCCOG Board and will now advance to consideration by Metro staff. The City has identified a number of complete street project elements that can be implemented to improve mobility, accessibility, and safety along the Pacific Coast Highway (PCH) corridor in Hermosa Beach. These elements are described in the Project Study Report prepared by the City and Caltrans in 2015 and include: Traffic Signal Synchronization, Landscape Medians, Americans with Disabilities Act (ADA) Improvements/Removal of Utility Impediments, Transit Access Enhancements, Pedestrian Enhancements, and Aesthetic Enhancements. Collectively, the improvements will address existing, near-term, and long-range future traffic conditions along this corridor by improving intersection operations, reducing instances of unsafe turning movements, creating a safe and more comfortable environment for pedestrians and transit riders, and improving the efficient movement of vehicles along the corridor. X 193 Pedestrian Crossing Safety Improvements - Phase 2 SH 128,000$ Andrew Nguyen X 07/22 06/28 Phase 2, 30% Design is on hold pending staff availability and further information on any potential for grant award. Staff is actively working on seeking outside grant funding for the project through the South Bay Cities Council of Governments. Staff submitted a grant application for $440,000 in Measure M funds on January 16, 2025. Funding was approved by the SBCCOG Board and will now advance to consideration by Metro staff. This project will implement rectangular rapid flashing beacons and other measures at several uncontrolled pedestrian crossings on Hermosa Avenue at 4th, 6th, 19th, 24th, and 25th Streets. This project is combined with CIP 102 Bus Stop Improvements. Phase 1 of the combined project was constructed in spring 2024, and installed Rectangular Rapid Flashing Beacons (RRFBs) and updated signing and striping at select pedestrian crossings on Hermosa Avenue, Manhattan Avenue, Pier Avenue, and Valley Drive. Phase 2 of this combined project will holistically evaluate options to reconfigure parking to enhance pedestrian safety, feasibility of curb extensions and median closures, and accessibility on Hermosa Avenue and at select other critical locations throughout the city then design and construct improvements. 417 Storm Drain Improvements - Various Locations SD 1,072,445$ TBD X 07/17 05/28 Staff completed emergency storm drain work on Valley Drive south of Gould Avenue in August 2025. Emergency contract ratification to be considered by City Council at August 26, 2025 meeting. Full project scope pending staff availability. This project will design and construct storm drain improvements throughout the city per the Storm Drain Master Plan and other high priority locations. 423 Annual Sewer Improvements SD 1,011,003$ Andrew Nguyen X 07/20 08/27 Staff is working to identify scope and locations of necessary sewer improvements based on the Sewer Management Plan and noted reported problem areas. This project includes design and construction of sewer improvements and repairs based on the Sewer Master Plan. Improvements will include lining, point repairs, removal and replacement. 610 Fort Lots-of-Fun Park Wall and Gate Impr PK 150,042$ TBD X 07/23 11/26 Pending staff availability This project provides necessary improvements and repairs to the existing retaining wall and wooden gate at Fort Lots-of-Fun. The project currently includes funding for design of the improvements; construction costs will be further defined through the design process. 611 Parking Structure (Lot C) Improvements - Phase 2 PB 300,000$ TBD X 07/25 02/27 Pending staff availability.This project will address other necessary repairs to the parking structure identified in the comprehensive structural evaluation of the facility identified in the detailed structural assessment, not covered in CIP 699. 618 Tsunami Siren PB 100,000$ TBD X 07/22 TBD Pending staff availability. At the May 13, 2025 CIP Study Session, City Council directed staff to delay the project one year and revisit. This grant-funded project will include working with the Emergency Management Coordinator and the Los Angeles County Department of Beaches and Harbors to install an outdoor warning siren and integrate the selected siren and the Beach Emergency Evacuation Lighting System (BEELS) systems into the City's alert and warning software platform, Alert South Bay. PENDING PROJECTS 3 of 4 Page 131 of 1053 City of Hermosa Beach Updated 08-18-2025 UPDATED FY 2025-26 CAPITAL IMPROVEMENT PROGRAM STATUS REPORT Light Blue indicates project milestone updates. ADA ComponentCIP No.Project Name Project CategoryProject Budget1 Project Manager Conceptual PlanningPreliminary DesignFinal Engineering DesignProject Approvals/BiddingConstructionCloseoutProject Initiation Date Estimated Project Completion Date2 Current Project Status Project Description 621 Comprehensive Downtown Lighting Design PB 142,284$ TBD X 07/22 03/27 Pending staff availability.This project will assess light levels, electric system requirements, and desired lighting improvements (i.e., ornamental, roadway, pedestrian scale) for the City's Downtown district. The project will identify scope of required improvements and cost estimates for final design and construction. X 625 Citywide ADA Improvements PB 238,039$ TBD X 07/24 09/27 Pending staff availability.This project will provide improvements to access to the Civic Center to comply with the Americans with Disabilities Act (ADA) and meet the latest Federal Standards along with the City’s Transition Plan. The project will provide improvements to curb ramps, sidewalk, and parking in front of City Hall and install a wheelchair lift for access from the Valley Drive parking lot to the front of City Hall. X 626 CDBG Sidewalk Improvements (New)SH 184,000$ TBD X 07/25 07/26 Pending staff availability.This project provides improvements to sidewalks and curb ramps on Monterey Boulevard in order to comply with the Americans with Disabilities Act (ADA) and meet the latest Federal Standards. X 605 City Facilities Condition and Needs Assessment PB 346,530$ Joe SanClemente 07/23 07/25 Civic Facilities Project Advisory Group presented Council Consideration and Direction on Recommendations from their findings based on regular advisory group meetings at the July 22, 2025 Council meeting. Council voted to receive and file recommendations from the City Manager’s Civic Facilities Project Advisory Group. The project will include an assessment of facilities throughout the City to understand improvement needs. 617 Civic Center Charging Stations PB 51,857$ Magvern By X 07/22 05/25 City staff is coordinating the phasing of this work with SCE and their subcontractors. Phase 1, which is the installation of new switchgear pad and conduit to supply power to the new charging stations was completed on the week of October 14, 2024. The This project will explore the electrical power needs and installation of expanded electric vehicle charging infrastructure to serve the Police Department fleet on Bard Street, adjacent the Police Department and City Hall. The expanded charging infrastructure SH - STREET AND HIGHWAY IMPROVEMENTS SD - SEWER/STORM DRAIN IMPROVEMENTS PK - PARK IMPROVEMENTS PB - PUBLIC BUILDING AND GROUND IMPROVEMENTS 1. Current adjusted appropriation as of 7/01/25. 2. Estimated Project Completion Dates are subject to change. 3. Approximately $900,000 is reserved in teh CIP fund for the City Yard that has not yet been appropriated. COMPLETED PROJECTS 4 of 4 Page 132 of 1053 City of Hermosa Beach - Department of Public Works Estimated CIP Project Schedule FY 2025-2026 - Updated 8/18/26 Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 502 Greenbelt Pedestrian Trail 5 5 604 City Wide ADA Improvements 194 Annual Striping Improvements 0 421 Annual Sewer Improvements 40 20 10 10 5 365 689 Clark Building Renovations 20 20 5 5 360 109 Utility Box Wrappings 10 10 10 70 105 Annual Street Improvements 15 10 5 695 Parking Lot A Improvements 603 South Park Slope and Irrigation Repairs 20 10 5 5 270 111 Gateway and Wayfinding Signs Assessment 80 60 50 40 40 30 20 490 630 Community Center Gas Repair 10 50 50 30 30 10 5 5 245 633 Base 3 Electrical Improvements 40 40 35 30 10 5 5 235 619 Kelly Court Renovations 30 30 30 60 60 50 20 15 5 5 415 164 Hermosa Avenue Green Street 10 30 40 40 40 40 30 20 15 10 5 340 699 Parking Structure (Lot C) Improvements - Phase 1 10 10 75 80 65 60 30 25 15 10 500 114 Greenwich Village North Undergrounding (NEW)80 60 60 60 60 60 60 60 60 60 60 60 60 15 10 5 5 895 626 CDBG Sidewalk Improvements (NEW)30 50 25 10 15 50 40 15 10 5 5 260 685 Real Time Crime Center 20 20 20 20 20 20 25 25 25 25 25 25 25 15 10 5 5 430 107 Slurry Seal (NEW)10 50 30 15 15 10 30 80 75 10 5 5 345 504 Playground Equipment Replacement Project (NEW)5 15 15 15 25 40 30 20 20 10 5 5 205 611 Parking Structure (Lot C) Improvements - Phase 2 (NEW)5 10 10 25 25 25 20 20 25 25 60 60 60 60 10 5 5 450 106 Annual Streets Improvements (NEW)15 15 70 80 80 80 60 50 30 20 35 35 60 60 60 60 60 50 15 10 5 5 970 113 City Wide Multi-Space Meters Deployment 15 15 20 30 30 30 40 25 20 15 20 20 20 20 10 5 335 623 Pier Structural Repairs 20 20 20 20 25 40 40 40 40 25 20 20 20 30 70 70 70 70 70 70 70 30 20 15 10 1160 423 Annual Sewer Improvements 20 20 20 40 60 60 60 60 60 60 30 15 15 40 80 80 80 80 80 80 75 20 10 5 5 1155 635 Community Center Windows (NEW)25 25 15 50 50 40 40 40 40 40 45 45 15 15 10 30 60 60 60 60 60 20 15 15 5 910 615 New Corporate Yard Facilities 90 90 90 90 90 90 100 100 140 140 140 140 140 140 140 140 140 120 120 120 120 140 150 180 160 160 160 160 160 160 160 160 160 160 40 4840 115 City Sidewalk Improvements (NEW)20 20 20 40 40 40 40 40 40 20 10 10 20 30 30 30 30 10 5 5 500 625 City Wide ADA Improvements 20 20 25 40 40 40 40 40 40 20 10 10 20 30 30 30 30 10 5 5 505 618 Tsunami Siren 20 20 20 20 20 20 20 20 10 30 25 25 25 15 5 5 300 610 Fort Lots-O-Fun Wall and Gate Improvements 20 20 40 40 40 40 30 20 20 30 70 70 70 60 25 10 5 610 102 Bus Stop Improvements PHASE II 10 15 30 40 70 80 80 80 50 50 50 50 50 50 40 30 30 30 100 100 100 80 80 80 30 20 10 5 193 Pedestrian Crossing Safety Improvements PHASE II 417 Annual Storm Drain Improvements 20 25 30 30 80 80 50 40 40 40 40 40 40 40 40 20 30 100 80 90 80 80 80 40 20 10 1265 143 PCH Mobility Improvement Project PHASE II 10 15 15 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 1000 1980 438 Stormwater Dry Wells Assessment 5 20 20 20 20 20 20 20 20 20 20 20 40 40 40 40 40 40 30 30 40 40 600 1220 621 Comprehensive Downtown Lighting Design 20 20 20 40 35 30 30 30 30 50 60 365 TBD FUTURE ANNUAL PAVING PROJECTS 25 70 70 70 70 40 40 20 40 40 80 80 80 80 100 905 TBD FUTURE CDBG PROJECTS 20 40 40 25 10 15 50 40 15 10 5 5 275 TBD FUTURE ANNUAL ADA PROJECT 20 40 20 40 40 40 40 40 40 20 20 20 150 530 TBD FUTURE ANNUAL SIDEWALK PROJECTS 20 40 20 40 40 40 40 40 40 40 20 40 350 770 TBD FUTURE PIER DECK REPAIRS 20 20 20 40 40 40 40 40 40 40 40 40 40 600 1060 Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total Hours Needed 605 670 705 730 725 730 720 705 720 675 655 680 755 740 780 730 690 665 650 575 570 465 530 590 605 715 670 625 565 615 600 515 420 385 270 Full Staff Capacity (Hours)708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 Projected Staff Capacity 566.4 637.2 637.2 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 Availability (Deficit) - Full Staff 103 38 3 (22)(17)(22)(12)3 (12)33 53 28 (47)(32)(72)(22)18 43 58 133 138 243 178 118 103 (7)38 83 143 93 108 193 288 323 438 Availability (Deficit) - Current Staff (Hours)(39)(33)(68)(22)(17)(22)(12)3 (12)33 53 28 (47)(32)(72)(22)18 43 58 133 138 243 178 118 103 (7)38 83 143 93 108 193 288 323 438 Assumptions:Legend: Administrative staff is available to assist engineers with tasks such as making copies, answering phones, preparing invoices and contracts, etc.Preparation of request for proposals or on-call task order. PW engineers manage consultant design teams, oversee construction, write staff reports, develop RFPs, etc.Evaluation, conceptual design, or final design. 1700 hours total annual availability per engineer (2080 hours minus holidays, vacation, and sick time).Advertisement for construction (bid document preparation, advertisement, bid review, award at City Council, contract execution). Construction Project close out, including final invoicing, documentaion, reporting to grant agencies. Fixed schedule due to public safety need, grant/funding timeline, or regulatory requirements. COMPLETE 424 Annual Storm Drain Improvements (Bard Street) 617 Civic Center Charging Stations 605 City Facilities Condition and Needs Assessment CIP No.Project Name FY 25-26 FY 26-27 Engineering Labor Est. (Hours) Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 FY 27-28 Q1 Q2 Q3 Q4 Beyond 420 Total 95 1440 FY 25-26 FY 26-27 FY 27-28 Q1 Q2 Q1 Q2 Q3 Q4Q4 Full staffing assumes 10 engineers average approximately 50% of availability for CIPs (0.5*1700)/12 = 70.8 hours monthly per engineer, therefore 708 hours total monthly availability for CIP work in the engineering team. Current staffing levels in August 2025 are 8 (or 80%). This schedule assumes reaching full staffing levels (100%) by Nov 2025. Actual schedules are subject to change. Depending on staffing. Q3 Q4 Q1 Q2 Q3 August 18, 2025Page 133 of 1053 Page 1 of 2 RES-25-XXXX CITY OF HERMOSA BEACH RESOLUTION NO. RES-25-XXXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING THE APPLICATION FOR AND/OR EXECUTION OF GRANT FUNDS FROM THE OCEAN PROTECTION COUNCIL UNDER THE SAFE DRINKING WATER, WATER QUALITY AND SUPPLY, FLOOD CONTROL, RIVER AND COASTAL PROTECTION BOND ACT OF 2006 (PROPOSITION 84), PROP 68, ENVIRONMENTAL LICENSE PLATE FUNDS, ONCE THROUGH COOLING, GREENHOUSE GAS REDUCTION FUND, OR GENERAL FUNDS WHEREAS, the Legislature and Governor of the State of California have provided funds for the program shown above; and WHEREAS, the California Natural Resources Agency has been delegated the responsibility for the administration of this grant program, establishing necessary procedures; and WHEREAS, said procedures established by the California Natural Resources Agency require a resolution certifying the approval by the potential grantee’s governing board either before submission of said application(s) to the State or prior to execution of the grant agreement; and WHEREAS, the Applicant/Grantee, if selected, will enter into an agreement with the State of California to carry out the project NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. If applicable, approves the filing of an application for the development of a Sea Level Rise Adaptation Plan and Vulnerability Assessment ; to be funded by the Ocean Protection Council under the SB1 Sea Level Rise Adaptation Planning Grant Program; and Page 134 of 1053 Page 2 of 2 RES-25-XXXX SECTION 2. If applicable, certifies that applicant or title holder will have sufficient funds to operate and maintain the project(s) consistent with the land tenure requirements; or will secure the resources to do so; SECTION 3. Certifies that the project will comply with any laws and regulations including, but not limited to, the California Environmental Quality Act (CEQA), legal requirements for building codes, health and safety codes, the California Labor Code, disabled access laws, and, that prior to commencement of the project, all applicable permits will have been obtained; and, SECTION 4. Certifies that the Applicant/Grantee will work towards the State Planning Priorities intended to promote equity, strengthen the economy, protect the environment, and promote public health and safety as included in Government Code Section 65041.1, and, SECTION 5. Appoints the City Manager, or designee, as agent to conduct all negotiations, execute and submit all documents including, but not limited to applications, agreements, payment requests and so on, which may be necessary for the completion of the aforementioned project(s). PASSED, APPROVED, and ADOPTED on this 26th day of August 2025. Mayor Rob Saemann PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM: ________________________________ ________________________________ Myra Maravilla Todd Leishman City Clerk Interim City Attorney Page 135 of 1053 City of Hermosa Beach | Page 1 of 4 Meeting Date: August 26, 2025 Staff Report No. 25-CMO-052 Honorable Mayor and Members of the Hermosa Beach City Council LOS ANGELES COUNTY FIRE AND AMBULANCE MONTHLY REPORT FOR MAY 2025 (Emergency Management Coordinator Maurice Wright) Recommended Action: Staff recommends City Council receive and file the May 2025 Fire and Ambulance monthly report. Executive Summary: City departments generate monthly reports to provide a snapshot of activities performed each month. Prior to the transition of fire and ambulance transport services to the County of Los Angeles, the Hermosa Beach Fire Department developed monthly response reports. After the transition, the monthly report was updated to include Los Angeles County Fire Department (LACoFD) and McCormick Ambulance information and continues to be uploaded to the website. The following report provides details regarding services provided for the month of May 2025. Background: At the February 11, 2020 Council meeting, City Council requested monthly reports on the City Council agenda under consent calendar. Monthly reports began to appear commencing with the July 14, 2020 City Council agenda. The enclosed report reflects the services for May 2025. Council Actions Meeting Date Description February 11, 2020 City Council requested monthly reports on the City Council agenda under consent calendar. July 14, 2020 Monthly reports began on City Council consent agenda. Discussion: The May 2025 monthly report provides an overview of services provided by LACoFD and McCormick Ambulance (Attachment—May 2025 LACoFD and McCormick Ambulance Monthly Report). Page 136 of 1053 City of Hermosa Beach | Page 2 of 4 Los Angeles County Fire Department (LACoFD) LACoFD and McCormick Ambulance work together to provide emergency medical services (EMS) to the Hermosa Beach community. LACoFD has two apparatus stationed at Station 100 including one assessment engine (Engine 100) staffed with a Fire Captain, a Fire Engineer, and a Firefighter Paramedic; and a paramedic squad (Squad 100) staffed with two Firefighter Paramedics. The paramedic squad (Squad 100) only responds to calls for service exclusively within the City of Hermosa Beach. It does not provide mutual aid, thereby remaining available for calls within Hermosa Beach. Each LACoFD apparatus has the capability to provide basic emergency medical care known as Basic Life Support (BLS) to medical patients. In addition, the paramedic squad has advanced equipment, including medications, and responds from within the City to address Advanced Life Support (ALS) calls, such as a stroke or heart attack. McCormick Ambulance is one of the emergency medical transport companies within Los Angeles County. LACoFD does not conduct patient transport; therefore, unincorporated areas are included in the fire department transport contracts with various providers. Contract cities are responsible for negotiating and contracting with a medical transport provider for their community. Within the South Bay, many of the cities have contracted with McCormick Ambulance to conduct emergency medical transportation including the City of Hermosa Beach. When LACoFD is dispatched, McCormick Ambulance is also dispatched as the City’s emergency medical transportation provider. LACoFD provides life-saving medical care on scene and continues ALS level care as the patient is transported to a local hospital. In the case of a BLS level call, monitoring and care are safely provided by one of the two Emergency Medical Technicians (EMTs) assigned to the responding ambulance. LACoFD follows industry standards developed by the National Fire Protection Association (NFPA), which outlines call transfer times and total response times. The NFPA standard for call transfer time is that each call will be answered within 60 seconds 90 pe rcent of the time. Additionally, responding units are to be enroute within 60 seconds for EMS related calls and 80 seconds for structure fire calls. NFPA further stipulates that for EMS calls, responding units must arrive on scene within 8 minutes and 59 seconds 90 percent of the time. The May 2025 call transfer report provided by LACoFD indicates that there were no calls with a transfer time longer than the NFPA standard. Staff is working with LACoFD to incorporate the South Bay Regional Public Communications Authority (RCC) call transfer time data, currently provided semi-annually, into the monthly reports. The RCC call transfer data provides information regarding each call for service from the time that the call first comes into the 9-1-1 system to the time that it is transferred to LACoFD. Page 137 of 1053 City of Hermosa Beach | Page 3 of 4 McCormick Ambulance McCormick Ambulances are staffed by two EMTs who can provide and transport BLS patients independently and, with the support of LACoFD paramed ics riding in the ambulance, can also transport ALS patients. In May 2025, McCormick Ambulance responded to 76 calls for services within the City of Hermosa Beach. The May 2025 report indicated that two calls resulted in delayed Code 3 responses. A Code 3 response is one where the responding emergency units are driving with lights and sirens to a presumed life-threatening emergency, which is typically classified as an ALS call. According to the McCormick Ambulance contract, “response time must not exceed eight (8) minutes, fifty-nine (59) seconds” for a Code 3 incident. Of the two delayed Code 3 calls, the average response time was ten (10) minutes, fourteen (14) seconds with the longest single response time at eleven (11) minutes, eighteen (18) seconds. There were no delayed Code 2 responses in May 2025. A Code 2 response is one where the responding emergency units are driving with lights and sirens to an emergency classified as a basic life support or BLS call. According to the McCormick Ambulance contract, “response time must not exceed fifteen (15) minutes, zero (0) seconds” for a Code 2 incident. Staff reviewed the May 2025 McCormick Ambulance monthly report. The following outlines the reasons for the delayed responses: Distance: (1) The responding crew encountered heavy traffic along the route. Multiple Calls: (1) The dispatch center received multiple calls at the same time; McCormick Ambulance demonstrates a continuous effort to detect and correct service level performance deficiencies by identifying the reason for delayed response times, issuing personnel performance notices when mandatory response requirements are not met and releasing personnel upon continued performance issues. McCormick Ambulance also provides training and continuing education to staff to improve skills and service delivery. Although the emergency medical transport units arrived on scene within the allowable timeframe for 74 calls in May 2025, patients were provided timely life-saving emergency medical care on scene by Los Angeles County Fire Department paramedics. When LACoFD arrives on scene, it takes paramedics 5 to 10 minutes to conduct the required treatment protocols prior to commencing transport with McCormick Ambulance. During the patient treatment phase, the requested ambulance is typically on scene waiting for the paramedics to complete their treatment protocols even if the ambulance response is delayed. Los Angeles County Fire Department and McCormick Ambulance are committed Page 138 of 1053 City of Hermosa Beach | Page 4 of 4 to providing excellent emergency medical care, customer service, and response to the residents and visitors of Hermosa Beach. Fiscal Impact: Fire and ambulance services are contracted and accounted for during the annual budget process. Attachment: Fire and Ambulance Monthly Report—May 2025 Respectfully Submitted by: Maurice Wright, Emergency Management Coordinator Noted for Fiscal Impact: Henry Chao, Finance Manager Concur: Brandon Walker, Administrative Services Director Approved: Steve Napolitano, Interim City Manager Page 139 of 1053 DAY OF THE WEEK E100 S100 Total Sunday 28 17 45 Monday 22 13 35 Tuesday 16 13 29 Wednesday 16 9 25 Thursday 17 6 23 Friday 25 17 42 Saturday 29 16 45 Grand Total*153 91 244 Note: Data based on Fireview report - apparatus YTD250531. *Units responses in and outside the City of Hermosa Beach. LOS ANGELES COUNTY FIRE DEPARTMENT HERMOSA BEACH FOR THE MONTH OF MAY 2025 UNIT RESPONSES 0 5 10 15 20 25 30 35 E100 S100 07/16/2025Page 140 of 1053 Type of Incidents Number of EMS Incidents 300 - Rescue, emergency medical call (EMS) call, other 27 311 - Medical assist, assist EMS crew 1 320 - Emergency medical service, other 7 321 - EMS call, excluding vehicle accident with injury 67 322 - Vehicle accident with injuries 1 Grand Total*103 Percentage response time within 8 minutes and 59 seconds:100/103 97.09% *Total EMS incidents within the City of Hermosa Beach. Reflects the first arriving units (excluding lifeguard units) on-scene. Data based on Fireview report - apparatus 05312025 Records meeting the following criteria are excluded: 1.Unit did not arrive and/or On Scene (arrival) Time is null 2.On Scene (arrival) Time = Clear Time 3.Apparatus Action <> 93 - Cancelled En Route LOS ANGELES COUNTY FIRE DEPARTMENT CITY OF HERMOSA BEACH EMERGENCY MEDICAL SERVICES (EMS) CALLS - MAY 2025 07/16/2025Page 141 of 1053 E100 S100 Total FIRE, EXPLOSION 151 - Outside rubbish, trash or waste fire 1 - 1 0.41% FIRE EXPLOSION Total 1 - 1 0.41% RESCUE, EMS 300 - Rescue, emergency medical call (EMS) call, other 24 24 48 19.67% 311 - Medical assist, assist EMS crew 1 1 2 0.82% 320 - Emergency medical service, other 6 2 8 3.28% 321 - EMS call, excluding vehicle accident with injury 66 55 121 49.59% RESCUE, EMS Total 97 82 179 73.36% HAZARDOUS CONDITION 511 - Lock-out 1 - 1 0.41% HAZARDOUS CONDITION Total 1 - 1 0.41% GOOD INTENT CALL 600 - Good intent call, other 35 7 42 17.21% 611 - Dispatched & cancelled enroute 17 2 19 7.79% GOOD INTENT CALL Total 52 9 61 25.01% SPECIAL OR OTHER INCIDENT TYPE 911 - Citizen complaint 2 - 2 0.82% SPECIAL OR OTHER INCIDENT TYPE Total 2 - 2 0.82% Grand Total 153 91 244 100.00% Note: Data based on Fireview report - apparatus YTD250531. *Units responses in and outside the City of Hermosa Beach. LOS ANGELES COUNTY FIRE DEPARTMENT HERMOSA BEACH FOR THE MONTH OF MAY 2025 Incident Type UNIT RESPONSES Percentage 07/16/2025 Page 142 of 1053 TIME OF THE DAY E100 S100 Total 00:00:00 TO 00:59:59 6 3 9 01:00:00 TO 01:59:59 3 2 5 02:00:00 TO 02:59:59 2 1 3 03:00:00 TO 03:59:59 4 3 7 04:00:00 TO 04:59:59 3 1 4 05:00:00 TO 05:59:59 5 3 8 06:00:00 TO 06:59:59 3 2 5 07:00:00 TO 07:59:59 5 2 7 08:00:00 TO 08:59:59 9 4 13 09:00:00 TO 09:59:59 5 4 9 10:00:00 TO 10:59:59 6 3 9 11:00:00 TO 11:59:59 11 5 16 12:00:00 TO 12:59:59 6 5 11 13:00:00 TO 13:59:59 5 4 9 14:00:00 TO 14:59:59 8 5 13 15:00:00 TO 15:59:59 4 2 6 16:00:00 TO 16:59:59 14 9 23 17:00:00 TO 17:59:59 6 4 10 18:00:00 TO 18:59:59 10 4 14 19:00:00 TO 19:59:59 9 3 12 20:00:00 TO 20:59:59 10 8 18 21:00:00 TO 21:59:59 7 6 13 22:00:00 TO 22:59:59 9 6 15 23:00:00 TO 23:59:59 3 2 5 Grand Total*153 91 244 Note: Data based on Fireview report - apparatus YTD250531. *Units responses in and outside the City of Hermosa Beach. LOS ANGELES COUNTY FIRE DEPARTMENT HERMOSA BEACH FOR THE MONTH OF MAY 2025 UNIT RESPONSES 0 2 4 6 8 10 12 14 16 00:00:00 TO 00:59:5901:00:00 TO 01:59:5902:00:00 TO 02:59:5903:00:00 TO 03:59:5904:00:00 TO 04:59:5905:00:00 TO 05:59:5906:00:00 TO 06:59:5907:00:00 TO 07:59:5908:00:00 TO 08:59:5909:00:00 TO 09:59:5910:00:00 TO 10:59:5911:00:00 TO 11:59:5912:00:00 TO 12:59:5913:00:00 TO 13:59:5914:00:00 TO 14:59:5915:00:00 TO 15:59:5916:00:00 TO 16:59:5917:00:00 TO 17:59:5918:00:00 TO 18:59:5919:00:00 TO 19:59:5920:00:00 TO 20:59:5921:00:00 TO 21:59:5922:00:00 TO 22:59:5923:00:00 TO 23:59:59E100 S100 07/16/2025Page 143 of 1053 Ad Hoc Report: Name: Report Date: Description: Seizure Date Seizure Time ALI City Answer Secs Call Type ID ALI Class 05/01/2025 07:49:26 HERM BCH 2 911 Calls WPH2 05/02/2025 07:24:51 HERMOSA BEACH 2 911 Calls VOIP 05/02/2025 20:53:24 HERMOSA BEACH 2 911 Calls VOIP 05/03/2025 00:15:53 HERMOSA BEACH 2 911 Calls WPH2 05/04/2025 21:11:37 HERM BCH 2 911 Calls WPH2 05/06/2025 02:15:44 HERMOSA BEACH 2 911 Calls WPH2 05/06/2025 11:00:47 HERM BCH 2 911 Calls WPH2 05/06/2025 11:22:20 HERMOSA BEACH 3 911 Calls VOIP 05/08/2025 18:15:49 HERM BCH 2 911 Calls WPH2 05/09/2025 08:08:12 HERM BCH 2 911 Calls WPH2 05/09/2025 11:08:05 HERMOSA BEACH 2 911 Calls VOIP 05/09/2025 19:34:51 HERMOSA BEACH 2 911 Calls VOIP 05/10/2025 03:25:04 HERMOSA BEACH 2 911 Calls VOIP 05/10/2025 05:31:30 HERM BCH 2 911 Calls WPH2 05/10/2025 20:12:48 HERMOSA BEACH 2 911 Calls WPH2 05/11/2025 13:03:08 HERM BCH 2 911 Calls WPH2 05/11/2025 14:07:45 HERMOSA BEACH 2 911 Calls WPH2 05/11/2025 14:40:36 HERMOSA BEACH 2 911 Calls WPH2 05/11/2025 20:04:04 HERMOSA BEACH 2 911 Calls VOIP 05/12/2025 03:48:45 HERM BCH 2 911 Calls WPH2 05/12/2025 10:23:02 HERMOSA BEACH 2 911 Calls RESD 05/13/2025 11:48:43 HERM BCH 2 911 Calls WPH2 05/13/2025 21:13:50 HERMOSA BEACH 2 911 Calls VOIP 05/13/2025 22:17:19 HERM BCH 2 911 Calls WPH2 05/16/2025 03:23:46 HERMOSA BEACH 2 911 Calls VOIP 05/16/2025 06:19:44 HERM BCH 2 911 Calls WPH2 05/17/2025 20:18:12 HERM BCH 2 911 Calls WPH2 05/17/2025 22:09:51 HERM BCH 2 911 Calls WPH2 05/17/2025 22:22:17 HERMOSA BEACH 2 911 Calls WPH2 05/18/2025 11:16:54 HERM BCH 2 911 Calls WPH2 05/18/2025 13:30:30 HERMOSA BEACH 3 911 Calls WPH2 05/18/2025 21:26:43 HERMOSA BEACH 3 911 Calls WPH2 05/19/2025 01:28:34 HERMOSA BEACH 3 911 Calls RESD 05/19/2025 06:09:47 HERMOSA BEACH 3 911 Calls VOIP 05/19/2025 08:02:06 HERM BCH 2 911 Calls WPH2 05/19/2025 08:02:42 HERM BCH 16 911 Calls WPH2 05/19/2025 08:22:37 HERM BCH 16 911 Calls WPH2 05/20/2025 12:37:25 HERMOSA BEACH 2 911 Calls VOIP 05/20/2025 17:16:27 HERMOSA BEACH 2 911 Calls RESD Hermosa Call Answer Time 06/18/2025 09:36:24 May 2025 Los Angeles County Fire Page 144 of 1053 05/20/2025 21:35:23 HMB 2 911 Calls WPH2 05/21/2025 09:35:28 HERMOSA BEACH 2 911 Calls VOIP 05/21/2025 15:30:10 HERM BCH 2 911 Calls WPH2 05/22/2025 12:22:56 HERM BCH 2 911 Calls WPH2 05/23/2025 08:08:01 HERM BCH 2 911 Calls WPH2 05/23/2025 18:29:05 HERMOSA BEACH 2 911 Calls VOIP 05/24/2025 18:31:16 HERM BCH 2 911 Calls WPH2 05/24/2025 18:35:57 HERM BCH 2 911 Calls WPH2 05/24/2025 18:36:11 HERMOSA BEACH 2 911 Calls WPH2 05/24/2025 20:49:56 HERMOSA BEACH 2 911 Calls WPH2 05/24/2025 20:55:25 HERMOSA BEACH 2 911 Calls WPH2 05/25/2025 10:02:38 HERM BCH 2 911 Calls WPH2 05/25/2025 17:36:00 HERM BCH 1 911 Calls WPH2 05/25/2025 18:12:46 HERM BCH 2 911 Calls WPH2 05/25/2025 23:32:32 HERMOSA BEACH 2 911 Calls WPH2 05/26/2025 05:49:01 HERMOSA BEACH 2 911 Calls WPH2 05/26/2025 22:03:59 HERM BCH 2 911 Calls WPH2 05/27/2025 08:48:42 HERMOSA BEACH 15 911 Calls VOIP 05/28/2025 11:08:43 HERMOSA BEACH 2 911 Calls VOIP 05/28/2025 16:20:17 HERMOSA BEACH 2 911 Calls WPH2 05/28/2025 22:48:12 HMB 2 911 Calls WPH2 05/30/2025 15:16:26 HERM BCH 23 911 Calls WPH2 05/31/2025 11:56:11 HERMOSA BEACH 2 911 Calls WPH2 05/31/2025 13:22:08 HERM BCH 2 911 Calls WPH2 05/31/2025 13:46:00 HERM BCH 2 911 Calls WPH2 05/31/2025 22:12:07 HERM BCH 2 911 Calls WPH2 Average Call Answer Time (seconds)3 Page 145 of 1053 McCormick Ambulance May 2025 Total Number of Dispatched Calls Dispatched Calls Totals Transported 76 Canceled 38 Grand Total 114 67% 33% Transports Cancels Page 146 of 1053 McCormick Ambulance May 2025 Calls Per Day of the Week Day of the Week Completed Canceled Total Sunday 15 4 19 Monday 12 6 18 Tuesday 9 1 10 Wednesday 5 6 11 Thursday 5 4 9 Friday 16 8 24 Saturday 14 9 23 Calls Total 76 38 114 0 2 4 6 8 10 12 14 16 18 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Transports Cancels Page 147 of 1053 McCormick Ambulance May 2025 Calls by Time of Day Time of Day Calls 00:00:00 to 00:59:59 2 01:00:00 to 01:59:59 2 02:00:00 to 02:59:59 1 03:00:00 to 03:59:59 3 04:00:00 to 04:59:59 2 05:00:00 to 05:59:59 2 06:00:00 to 06:59:59 1 07:00:00 to 07:59:59 3 08:00:00 to 08:59:59 3 09:00:00 to 09:59:59 3 10:00:00 to 10:59:59 3 11:00:00 to 11:59:59 7 12:00:00 to 12:59:59 5 13:00:00 to 13:59:59 2 14:00:00 to 14:59:59 5 15:00:00 to 15:59:59 3 16:00:00 to 16:59:59 4 17:00:00 to 17:59:59 3 18:00:00 to 18:59:59 5 19:00:00 to 19:59:59 3 20:00:00 to 20:59:59 5 21:00:00 to 21:59:59 3 22:00:00 to 22:59:59 5 23:00:00 to 23:59:59 1 Total Calls 76 Page 148 of 1053 McCormick Ambulance May 2025 Calls by Time of Day 0 1 2 3 4 5 6 7 8 Page 149 of 1053 McCormick Ambulance May 2025 Responses by Code Within Allowable Time Delayed Response Total Code 3: Response Time of 8:59 or less 19 2 21 Code 2: Response Time of 15:00 or less 55 0 55 Canceled 38 Total Responses 74 2 114 Page 150 of 1053 City of Hermosa Beach | Page 1 of 4 Meeting Date: August 26, 2025 Staff Report No. 25-CMO-053 Honorable Mayor and Members of the Hermosa Beach City Council LOS ANGELES COUNTY FIRE AND AMBULANCE MONTHLY REPORT FOR JUNE 2025 (Emergency Management Coordinator Maurice Wright) Recommended Action: Staff recommends City Council receive and file the June 2025 Fire and Ambulance monthly report. Executive Summary: City departments generate monthly reports to provide a snapshot of activities performed each month. Prior to the transition of fire and ambulance transport services to the County of Los Angeles, the Hermosa Beach Fire Department developed monthly response reports. After the transition, the monthly report was updated to include Los Angeles County Fire Department (LACoFD) and McCormick Ambulance information and continues to be uploaded to the website. The following report provides details regarding services provided for the month of June 2025. Background: At the February 11, 2020 Council meeting, City Council requested monthly reports on the City Council agenda under consent calendar. Monthly reports began to appear commencing with the July 14, 2020 City Council agenda. The enclosed report reflects the services for February 2025. Past Council Actions Meeting Date Description February 11, 2020 (Regular Meeting) City Council requested monthly reports on the City Council agenda under consent calendar. July 14, 2020 (Regular Meeting) Monthly reports began on City Council consent agenda. Discussion: Page 151 of 1053 City of Hermosa Beach | Page 2 of 4 The June 2025 monthly report provides an overview of services provided by LACoFD and McCormick Ambulance (Attachment—June 2025 LACoFD and McCormick Ambulance Monthly Report). Los Angeles County Fire Department (LACoFD) LACoFD and McCormick Ambulance work together to provide emergency medical services (EMS) to the Hermosa Beach community. LACoFD has two apparatus stationed at Station 100 including one assessment engine (Engine 100) staffed with a Fire Captain, a Fire Engineer, and a Firefighter Paramedic; and a paramedic squad (Squad 100) staffed with two Firefighter Paramedics. The paramedic squad (Squad 100) only responds to calls for service exclusively within the City of Hermosa Beach. It does not provide mutual aid, thereby remaining available for calls within Hermosa Beach. Each LACoFD apparatus has the capability to provide basic emergency medical care known as Basic Life Support (BLS) to medical patients. In addition, the paramedic squad has advanced equipment, including medications, and responds from within the City to address Advanced Life Support (ALS) calls, such as a stroke or heart attack. McCormick Ambulance is one of the emergency medical transport companies within Los Angeles County. LACoFD does not conduct patient transport; therefore, unincorporated areas are included in the fire department transport contracts with various providers. Contract cities are responsible for negotiating and contracting with a medical transport provider for their community. Within the South Bay, many of the cities have contracted with McCormick Ambulance to conduct emergency medical transportation including the City of Hermosa Beach. When LACoFD is dispatched, McCormick Ambulance June also dispatched as the City’s emergency medical transportation provider. LACoFD provides life-saving medical care on scene and continues ALS level care as the patient is transported to a local hospital. In the case of a BLS level call, monitoring and care are safely provided by one of the two Emergency Medical Technicians (EMTs) assigned to the responding ambulance. LACoFD follows industry standards developed by the National Fire Protection Association (NFPA), which outlines call transfer times and total response times. The NFPA standard for call transfer time is that each call will be answered within 60 seconds 90 percent of the time. Additionally, responding units are to be enroute within 60 seconds for EMS related calls and 80 seconds for structure fire calls. NFPA further stipulates that for EMS calls, responding units must arrive on scene within 8 minutes and 59 seconds 90 percent of the time. The June 2025 call transfer report provided by LACoFD indicates that there were no calls with a transfer time longer than the NFPA standard. Staff is working with LACoFD to incorporate the South Bay Regional Public Communications Authority (RCC) call transfer Page 152 of 1053 City of Hermosa Beach | Page 3 of 4 time data, currently provided semi-annually, into the monthly reports. The RCC call transfer data provides information regarding each call for se rvice from the time that the call first comes into the 9-1-1 system to the time that it is transferred to LACoFD. McCormick Ambulance McCormick Ambulances are staffed by two EMTs who can provide and transport BLS patients independently and, with the support of LACoFD paramedics riding in the ambulance, can also transport ALS patients. In June 2025, McCormick Ambulance responded to 79 calls for services within the City of Hermosa Beach. The June 2025 report indicated that three calls resulted in delayed Code 3 responses. A Code 3 response is one where the responding emergency units are driving with lights and sirens to a presumed life-threatening emergency, which is typically classified as an ALS call. According to the McCormick Ambulance contract, “respon se time must not exceed eight (8) minutes, fifty-nine (59) seconds” for a Code 3 incident. Of the three delayed Code 3 calls, the average response time was eleven (11 ) minutes, thirty-six (36) seconds. with the longest single response time at thirteen (13) minutes, forty-five (45) seconds. There was one delayed Code 2 responses in June 2025. A Code 2 response is one where the responding emergency units are driving with lights and sirens to an emergency classified as a basic life support or BLS call. According to the McCormick Ambulance contract, “response time must not exceed fifteen (1 5) minutes, zero (0) seconds” for a Code 2 incident. Of the one delayed Code 3 call, the average response time was seventeen (17) minutes, twenty (20) seconds. Staff reviewed the June 2025 McCormick Ambulance monthly report. The following outlines the reasons for the delayed responses: Distance: (1) The responding crew encountered heavy traffic along the route. Multiple Calls: (3) The dispatch center received multiple calls at the same time; McCormick Ambulance demonstrates a continuous effort to detect and correct service level performance deficiencies by identifying the reason for delayed response times, issuing personnel performance notices when mandatory response requirements are not met and releasing personnel upon continued performance issues. McCormick Ambulance also provides training and continuing education to staff to improve skills and service delivery. Although the emergency medical transport units arrived on scene within the allowable timeframe for 75 calls in June 2025, patients were provided timely life-saving emergency medical care on scene by Los Angeles County Fire Department paramedics. When LACoFD arrives on scene, it takes paramedics 5 to 10 minutes to conduct the required Page 153 of 1053 City of Hermosa Beach | Page 4 of 4 treatment protocols prior to commencing transport with McCormick Ambulance. During the patient treatment phase, the requested ambulance is typically on scene waiting for the paramedics to complete their treatment protocols even if the ambulance response is delayed. Los Angeles County Fire Department and McCormick Ambulance are committed to providing excellent emergency medical care, customer service, and response to the residents and visitors of Hermosa Beach. Fiscal Impact: Fire and ambulance services are contracted and accounted for during the annual budget process. Attachment: Fire and Ambulance Monthly Report—June 2025 Respectfully Submitted by: Maurice Wright, Emergency Manager Coordinator Noted for Fiscal Impact: Henry Chao, Finance Manager Concur: Brandon Walker, Administrative Services Director Approved: Steve Napolitano, Interim City Manager Page 154 of 1053 DAY OF THE WEEK E100 S100 Total Sunday 43 29 72 Monday 19 8 27 Tuesday 16 10 26 Wednesday 26 17 43 Thursday 20 12 32 Friday 21 11 32 Saturday 27 19 46 Grand Total*172 106 278 Note: Data based on Fireview report - apparatus YTD250630. *Units responses in and outside the City of Hermosa Beach. LOS ANGELES COUNTY FIRE DEPARTMENT HERMOSA BEACH FOR THE MONTH OF JUNE 2025 UNIT RESPONSES 0 5 10 15 20 25 30 35 40 45 50 E100 S100 7/17/2025Page 155 of 1053 E100 S100 Total RESCUE, EMS 300 - Rescue, emergency medical call (EMS) call, other 25 16 41 14.75% 320 - Emergency medical service, other 3 2 5 1.80% 321 - EMS call, excluding vehicle accident with injury 82 76 158 56.83% 323 - Motor vehicle/pedestrian accident (MV Ped)1 1 2 0.72% 324 - Motor vehicle accident with no injuries 1 1 2 0.72% RESCUE, EMS Total 112 96 208 74.82% HAZARDOUS CONDITION 441 - Heat from short circuit (wiring), defective/worn 1 - 1 0.36% HAZARDOUS CONDITION Total 1 - 1 0.36% GOOD INTENT CALL 600 - Good intent call, other 26 5 31 11.15% 611 - Dispatched & cancelled enroute 32 5 37 13.31% GOOD INTENT CALL Total 58 10 68 24.47% SPECIAL OR OTHER INCIDENT TYPE 900 - Special type of Incident, Other 1 - 1 0.36% SPECIAL OR OTHER INCIDENT TYPE Total 1 - 1 0.36% Grand Total 172 106 278 100.00% Note: Data based on Fireview report - apparatus YTD250630. *Units responses in and outside the City of Hermosa Beach. LOS ANGELES COUNTY FIRE DEPARTMENT HERMOSA BEACH FOR THE MONTH OF JUNE 2025 Incident Type UNIT RESPONSES Percentage 7/17/2025Page 156 of 1053 TIME OF THE DAY E100 S100 Total 00:00:00 TO 00:59:59 6 6 12 01:00:00 TO 01:59:59 2 2 4 02:00:00 TO 02:59:59 10 5 15 03:00:00 TO 03:59:59 1 1 2 04:00:00 TO 04:59:59 1 1 2 05:00:00 TO 05:59:59 7 4 11 06:00:00 TO 06:59:59 4 2 6 07:00:00 TO 07:59:59 6 2 8 08:00:00 TO 08:59:59 6 3 9 09:00:00 TO 09:59:59 6 5 11 10:00:00 TO 10:59:59 15 9 24 11:00:00 TO 11:59:59 10 7 17 12:00:00 TO 12:59:59 8 5 13 13:00:00 TO 13:59:59 11 8 19 14:00:00 TO 14:59:59 11 10 21 15:00:00 TO 15:59:59 11 8 19 16:00:00 TO 16:59:59 11 5 16 17:00:00 TO 17:59:59 7 4 11 18:00:00 TO 18:59:59 10 4 14 19:00:00 TO 19:59:59 3 2 5 20:00:00 TO 20:59:59 7 2 9 21:00:00 TO 21:59:59 6 3 9 22:00:00 TO 22:59:59 5 3 8 23:00:00 TO 23:59:59 8 5 13 Grand Total*172 106 278 Note: Data based on Fireview report - apparatus YTD250630. *Units responses in and outside the City of Hermosa Beach. LOS ANGELES COUNTY FIRE DEPARTMENT HERMOSA BEACH FOR THE MONTH OF JUNE 2025 UNIT RESPONSES 0 2 4 6 8 10 12 14 16 00:00:00 TO 00:59:5901:00:00 TO 01:59:5902:00:00 TO 02:59:5903:00:00 TO 03:59:5904:00:00 TO 04:59:5905:00:00 TO 05:59:5906:00:00 TO 06:59:5907:00:00 TO 07:59:5908:00:00 TO 08:59:5909:00:00 TO 09:59:5910:00:00 TO 10:59:5911:00:00 TO 11:59:5912:00:00 TO 12:59:5913:00:00 TO 13:59:5914:00:00 TO 14:59:5915:00:00 TO 15:59:5916:00:00 TO 16:59:5917:00:00 TO 17:59:5918:00:00 TO 18:59:5919:00:00 TO 19:59:5920:00:00 TO 20:59:5921:00:00 TO 21:59:5922:00:00 TO 22:59:5923:00:00 TO 23:59:59E100 S100 7/17/2025Page 157 of 1053 Ad Hoc Report: Name: Report Date: Description: Seizure Date Seizure Time ALI City Answer Secs Call Type ID ALI Class 06/01/2025 08:42:10 HERMOSA BEACH 2 911 Calls RESD 06/01/2025 09:05:03 HERMOSA BEACH 2 911 Calls WPH2 06/01/2025 12:18:34 HERMOSA BEACH 31 911 Calls WPH2 06/01/2025 17:14:05 HERM BCH 15 911 Calls WPH2 06/01/2025 21:04:14 HERMOSA BEACH 2 911 Calls VOIP 06/02/2025 05:37:59 HERMOSA BEACH 2 911 Calls WPH2 06/02/2025 10:00:54 HERMOSA BEACH 2 911 Calls WPH2 06/02/2025 14:10:43 HERMOSA BEACH 2 911 Calls WPH2 06/02/2025 21:15:12 HERMOSA BEACH 2 911 Calls WPH2 06/04/2025 16:48:40 HERMOSA BEACH 2 911 Calls VOIP 06/05/2025 14:52:08 HERMOSA BEACH 2 911 Calls WPH2 06/06/2025 10:45:39 HERMOSA BEACH 2 911 Calls WPH2 06/06/2025 20:27:04 HERMOSA BEACH 2 911 Calls WPH2 06/07/2025 03:42:14 HERMOSA BEACH 2 911 Calls VOIP 06/07/2025 07:56:11 HERM BCH 2 911 Calls WPH2 06/07/2025 15:51:27 HERM BCH 2 911 Calls WPH2 06/08/2025 02:14:44 HERM BCH 2 911 Calls WPH2 06/08/2025 12:02:02 HERM BCH 2 911 Calls WPH2 06/08/2025 16:09:40 HERM BCH 2 911 Calls WPH2 06/08/2025 18:24:14 HERMOSA BEACH 2 911 Calls RESD 06/09/2025 05:45:42 HERMOSA BEACH 2 911 Calls WPH2 06/09/2025 06:52:39 HERMOSA BEACH 2 911 Calls VOIP 06/09/2025 13:07:46 HERMOSA BEACH 2 911 Calls VOIP 06/09/2025 18:19:08 HERMOSA BEACH 1 911 Calls WPH2 06/11/2025 08:25:23 HERMOSA BEACH 2 911 Calls WPH2 06/11/2025 10:23:38 HERMOSA BEACH 2 911 Calls VOIP 06/11/2025 14:30:03 HERM BCH 2 911 Calls WPH2 06/11/2025 18:33:41 HERM BCH 2 911 Calls WPH2 06/12/2025 02:09:04 HERMOSA BEACH 2 911 Calls RESD 06/12/2025 11:54:02 HERMOSA BEACH 2 911 Calls VOIP 06/12/2025 14:45:31 HERMOSA BEACH 2 911 Calls VOIP 06/13/2025 02:13:43 HERMOSA BEACH 2 911 Calls RESD 06/13/2025 15:43:11 HERMOSA BEACH 2 911 Calls WPH2 06/13/2025 15:43:40 HERM BCH 2 911 Calls WPH2 06/13/2025 15:43:54 HERMOSA BEACH 2 911 Calls WPH2 06/14/2025 00:45:56 HERMOSA BEACH 17 911 Calls WPH2 06/14/2025 11:49:48 HERMOSA BEACH 2 911 Calls VOIP 06/14/2025 16:30:50 HERM BCH 2 911 Calls WPH2 06/14/2025 17:41:50 HERMOSA BEACH 2 911 Calls WPH2 Hermosa Call Answer Time 07/01/2025 02:02:23 June 2025 Los Angeles County Fire Page 158 of 1053 06/15/2025 00:37:23 HERM BCH 2 911 Calls WPH2 06/15/2025 05:07:45 HERMOSA BEACH 2 911 Calls VOIP 06/15/2025 06:31:58 HERMOSA BEACH 2 911 Calls VOIP 06/15/2025 22:19:58 HERMOSA BEACH 2 911 Calls WPH2 06/16/2025 12:10:58 HERMOSA BEACH 2 911 Calls WPH2 06/16/2025 12:17:32 HERM BCH 53 911 Calls WPH2 06/17/2025 17:41:02 HERMOSA BEACH 3 911 Calls WPH2 06/18/2025 06:50:09 HERMOSA BEACH 2 911 Calls WPH2 06/18/2025 06:50:22 HERM BCH 2 911 Calls WPH2 06/18/2025 09:34:28 HERMOSA BEACH 2 911 Calls RESD 06/18/2025 10:47:21 HERMOSA BEACH 2 911 Calls VOIP 06/18/2025 11:36:18 HERMOSA BEACH 2 911 Calls VOIP 06/19/2025 00:43:53 HERMOSA BEACH 2 911 Calls WPH2 06/19/2025 05:42:11 HERMOSA BEACH 2 911 Calls VOIP 06/19/2025 07:27:32 HERMOSA BEACH 2 911 Calls WPH2 06/19/2025 07:44:19 HERMOSA BEACH 2 911 Calls VOIP 06/19/2025 11:45:34 HERMOSA BEACH 2 911 Calls WPH2 06/19/2025 15:19:06 HERMOSA BEACH 2 911 Calls WPH2 06/20/2025 20:55:25 HERM BCH 2 911 Calls WPH2 06/20/2025 21:11:03 HERMOSA BEACH 2 911 Calls WPH2 06/21/2025 10:27:35 HERMOSA BEACH 2 911 Calls BUSN 06/21/2025 11:12:02 HERM BCH 2 911 Calls WPH2 06/21/2025 15:33:28 HERMOSA BEACH 2 911 Calls WPH2 06/21/2025 18:35:07 HERM BCH 2 911 Calls WPH2 06/21/2025 19:45:05 HMB 2 911 Calls WPH2 06/22/2025 02:02:13 HERM BCH 2 911 Calls WPH2 06/24/2025 02:26:03 HMB 2 911 Calls WPH2 06/24/2025 10:32:41 HERMOSA BEACH 2 911 Calls VOIP 06/24/2025 16:59:20 HERM BCH 2 911 Calls WPH2 06/24/2025 16:59:47 HERM BCH 2 911 Calls WPH2 06/25/2025 02:08:17 HMB 2 911 Calls WPH2 06/25/2025 09:37:30 HERM BCH 2 911 Calls WPH2 06/25/2025 15:27:31 HERM BCH 2 911 Calls WPH2 06/26/2025 11:07:17 HERM BCH 2 911 Calls WPH2 06/26/2025 13:24:29 HERMOSA BEACH 2 911 Calls VOIP 06/26/2025 13:45:28 HERMOSA BEACH 2 911 Calls VOIP 06/26/2025 13:45:42 HERM BCH 1 911 Calls WPH2 06/27/2025 06:52:27 HERMOSA BEACH 2 911 Calls RESD 06/27/2025 12:06:16 HERMOSA BEACH 2 911 Calls WPH2 06/27/2025 23:34:01 HERM BCH 3 911 Calls WPH2 06/28/2025 08:37:41 HERM BCH 2 911 Calls WPH2 06/28/2025 09:46:43 HERMOSA BEACH 2 911 Calls WPH2 06/28/2025 13:53:08 HERM BCH 2 911 Calls WPH2 06/28/2025 15:14:03 HERM BCH 2 911 Calls WPH2 06/28/2025 22:48:31 HERM BCH 2 911 Calls WPH2 06/29/2025 00:35:36 HERMOSA BEACH 2 911 Calls WPH2 06/29/2025 00:39:16 HERMOSA BEACH 3 911 Calls WPH2 Page 159 of 1053 06/29/2025 10:53:59 HERMOSA BEACH 16 911 Calls VOIP 06/29/2025 12:28:16 HERM BCH 2 911 Calls WPH2 06/29/2025 14:09:01 HERMOSA BEACH 2 911 Calls WPH2 06/29/2025 14:10:49 HERM BCH 2 911 Calls WPH2 06/29/2025 18:35:56 HERM BCH 2 911 Calls WPH2 06/30/2025 18:52:59 HERMOSA BEACH 2 911 Calls VOIP Average Call Answer Time (seconds)3 Page 160 of 1053 Type of Incidents Number of EMS Incidents 300 - Rescue, emergency medical call (EMS) call, other 28 320 - Emergency medical service, other 3 321 - EMS call, excluding vehicle accident with injury 84 323 - Motor vehicle/pedestrian accident (MV Ped)1 324 - Motor vehicle accident with no injuries 1 Grand Total*117 Percentage response time within 8 minutes and 59 seconds:115/117 98.29% * Total EMS incidents within the City of Hermosa Beach. Reflects the first arriving units (excluding lifeguard units) on-scene. Data based on Fireview report - apparatus 06302025 Records meeting the following criteria are excluded: 1. Unit did not arrive and/or On Scene (arrival) Time is null 2. On Scene (arrival) Time = Clear Time 3. Apparatus Action <> 93 - Cancelled En Route LOS ANGELES COUNTY FIRE DEPARTMENT CITY OF HERMOSA BEACH EMERGENCY MEDICAL SERVICES (EMS) CALLS - JUNE 2025 7/17/2025Page 161 of 1053 McCormick Ambulance June 2025 Total Number of Dispatched Calls Dispatched Calls Totals Transported 79 Canceled 52 Grand Total 131 60% 40% Transports Cancels Page 162 of 1053 McCormick Ambulance June 2025 Calls Per Day of the Week Day of the Week Completed Canceled Total Sunday 18 17 35 Monday 7 7 14 Tuesday 7 3 10 Wednesday 10 9 19 Thursday 12 5 17 Friday 10 4 14 Saturday 15 7 22 Calls Total 79 52 131 0 2 4 6 8 10 12 14 16 18 20 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Transports Cancels Page 163 of 1053 McCormick Ambulance June 2025 Calls by Time of Day Time of Day Calls 00:00:00 to 00:59:59 3 01:00:00 to 01:59:59 0 02:00:00 to 02:59:59 3 03:00:00 to 03:59:59 1 04:00:00 to 04:59:59 1 05:00:00 to 05:59:59 4 06:00:00 to 06:59:59 1 07:00:00 to 07:59:59 3 08:00:00 to 08:59:59 2 09:00:00 to 09:59:59 2 10:00:00 to 10:59:59 8 11:00:00 to 11:59:59 4 12:00:00 to 12:59:59 4 13:00:00 to 13:59:59 3 14:00:00 to 14:59:59 9 15:00:00 to 15:59:59 5 16:00:00 to 16:59:59 3 17:00:00 to 17:59:59 3 18:00:00 to 18:59:59 6 19:00:00 to 19:59:59 2 20:00:00 to 20:59:59 1 21:00:00 to 21:59:59 3 22:00:00 to 22:59:59 5 23:00:00 to 23:59:59 3 Total Calls 79 Page 164 of 1053 McCormick Ambulance June 2025 Calls by Time of Day 0 1 2 3 4 5 6 7 8 9 10 Page 165 of 1053 McCormick Ambulance June 2025 Responses by Code Within Allowable Time Delayed Response Total Code 3: Response Time of 8:59 or less 17 3 20 Code 2: Response Time of 15:00 or less 58 1 59 Canceled 52 Total Responses 75 4 131 Page 166 of 1053 City of Hermosa Beach | Page 1 of 3 Meeting Date: August 26, 2025 Staff Report No. 25-CR-058 Honorable Mayor and Members of the Hermosa Beach City Council APPROVAL OF AGREEMENT WITH THE WOMAN’S CLUB OF HERMOSA BEACH FOR USE OF THE CLARK BUILDING CEQA: Approval of the agreement with the Woman’s Club of Hermosa Beach for use of the Clark Building would be exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15304 (e). The proposed agreement would allow for a minor, temporary use of an indoor City facility wth negligible or no permanent effect on the environment. (Community Resources Director Lisa Nichols) Recommended Action: Staff recommends City Council: 1. Approve an agreement with the Woman’s Club of Hermosa Beach (Woman’s Club) for use of the Clark Building beginning September 2025 through December 2028 (Attachment 1); and 2. Authorize the City Manager to execute the agreement and the City Clerk to attest, subject to approval by the City Attorney. Executive Summary: The Woman’s Club was founded in 1921 with the mission to give back to the Hermosa Beach community through philanthropic, civic, and cultural pursuits. The Woman’s Club holds its board and club meetings on the second Wednesday of each month from September through April, except for month of December. The Woman’s Club's main fundraising event is its annual pancake breakfast with a silent auction and family-friendly activities, held in the month of October. Following the completion of Capital Improvement Program (CIP) Project 689 Clark Building Renovations, the Woman’s Club desires to resume holding its board and club meetings and annual event within the Clark Building. Background: The Clark Building was constructed in 1936, adjoining the Lawn Bowling Club, Clark Field, and the Kelly Tennis and Pickleball Courts, collectively known as the Clark Complex. Over the decades, the building has served as a location for various gatherings, including meetings, private parties, recreation classes, and community events, and has undergone various refurbishments. In August 2025, CIP Project 689 Clark Building Renovations was completed, marking the latest upgrade to the historic facility. Page 167 of 1053 City of Hermosa Beach | Page 2 of 3 Prior to the recent renovation of the Clark Building, the Woman’s Club has historically been among the top users of the Clark Building for its board and club meetings and its annual fundraising event, a pancake breakfast. Additionally, the club was provided a storage closet in the Clark Building for club-related materials. Both the use of the facility and the storage space have not been of cost to either organization in previous years. At its March 11, 2025 City Council approved new Clark Building use policies and reservation rates to accompany the renovated facility. Past Council Actions Meeting Date Description City Council: March 11, 2025 City Council approved the new Clark Building use policies and reservation rates and directed staff to return to Council in one year with a report on the usage of the building. Discussion: To permit the Woman’s Club’s use of the facility, Staff worked with the club to develop mutually agreeable terms for a three-year agreement permitting the club’s ongoing use of the Clark Building beginning in September 2025 through December 2028. The proposed agreement incorporates terms, including but not limited to, the following: The Woman’s Club may use the Clark Building for the club’s board and club meetings on the second Wednesday of each month from September through April, except for the month of December, and for the club’s annual pancake breakfast on an agreed-upon Sunday in October, with setup on the preceding Friday and Saturday. The club would pay 25% of direct costs associated with the use of the facility per the City’s annual Master Fee Schedule. Direct costs would include City staff time associated with the use of the facility and the use of City equipment, such as the projector and screen. The City would provide four reserved parking spaces adjacent to the Clark Building for the club’s use during approved reservation times. The City would provide one lockable storage cart located in the Clark Building’s kitchen within a designated storage area for club-related materials, with the exception of food items. Fiscal Impact: If the proposed agreement is approved, the Woman’s Club will be responsible for paying 25% of direct costs associated with the use of the Clark Building, in accordance with the City’s annual Master Fee Schedule. These costs are estimated to total approximately $116.75 each fiscal year for City staff time related to the club’s meetings and pancake Page 168 of 1053 City of Hermosa Beach | Page 3 of 3 breakfast. Additionally, an estimated cost of $50.87 would apply each time the club requests use of the City’s projector and screen. Attachments: Proposed Woman’s Club Agreement September 2025 -December 2028 Respectfully Submitted by: Lisa Nichols, Community Resources Director Noted for Fiscal Impact: Brandon Walker, Administrative Services Director Legal Review: Todd Leishman, Interim City Attorney Approved: Steve Napolitano, Interim City Manager Page 169 of 1053 65270.00001\44002558.1 1 FACILITY USE AGREEMENT BETWEEN THE CITY OF HERMOSA BEACH AND THE WOMAN’S CLUB OF HERMOSA BEACH This Facility Use Agreement (hereinafter called “Agreement”) is made and entered into on this 1st day of September, 2025, by and between the City of Hermosa Beach, a California municipal corporation (hereinafter called “CITY”) and the Woman’s Club of Hermosa Beach, a California nonprofit mutual benefit corporation (hereinafter called “HBWC”). CITY and HBWC are sometimes individually referred to herein as “Party” and collectively referred to as “Parties.” RECITALS A. CITY is the owner of certain real property commonly known as the Clark Building located at 861 Valley Drive, Hermosa Beach, CA 90254 (hereinafter referred to as “Facility”), as depicted on the site map attached hereto as Exhibit A and incorporated herein by reference. B. HBWC has requested and CITY is willing to make the Facility available to HBWC for its board and club meetings, and annual fundraiser event “the Pancake Breakfast”, pursuant to the terms and conditions of this Agreement. NOW, THEREFORE, in consideration of the foregoing and contained herein, the Parties agree as follows: I. TERM, PAYMENT and TERMINATION. a. The Term of this Agreement shall be for a period commencing on the 1st day of September 2025 and ending on the 31st day of December 2028. b. HBWC shall pay CITY 25% of direct costs associated with its use of the Facility , including but not limited to CITY staff time dedicated to the use of the Facility by HBWC, and use of CITY equipment such as the projector and screen. Such costs are established in the CITY’s annual Master Fee Schedule. Indirect fees shall be waived. c. All rental payments shall be made to the CITY annually on the 1st day of September. d. Notwithstanding any other provision of this Agreement, both Parties reserve the right to terminate this Agreement at any time, with or without cause, upon giving 30 days written notice to the other Party as outlined in Section X. II. HBWC RESPONSIBILITIES. a. HBWC agrees to use the Facility only for HBWC board and club meetings from 8am to 2pm on the second Wednesday of each month from September to April, Page 170 of 1053 65270.00001\44002558.1 2 except for the month of December, and the annual pancake breakfast fundraiser event on a Friday, Saturday, and Sunday in October, and for no other purpose without the written consent of the CITY. HBWC shall, at the approval of this Agreement, provide the CITY with a schedule of any additional reservation requests that fall within the terms of the Agreement, and approval of such reservation requests shall be subject to availability of the Facility. b. HBWC may not assign or sublease all or any portion of the Facility. CARE AND MAINTENANCE OF FACILITY. a. HBWC understands that the Facility is being rented in as-is condition. HBWC shall be responsible for repairs caused by HBWC’s use and wear and tear. b. HBWC may request maintenance from the CITY, to be approved or denied based on scope and necessity. Request shall be made through the CITY website or Go Hermosa app. c. HBWC will immediately report all vandalism to the CITY designated liaison upon discovery. d. HBWC confirms its acknowledgement that all CITY properties are smoke-free facilities. e. HBWC shall not mark, drill, or deface any walls, ceilings, floors, wood, or iron work. f. HBWC shall remove refuse upon the completion of their scheduled Facility use. g. HBWC shall be responsible for all drain cleaning and plumbing repairs to sinks resulting from food preparation or dishwashing. h. HBWC confirms its acknowledgment that no signs or awnings shall be erected or maintained upon or attached to the outside of the Facility or placed in any windows. i. HBWC agrees to keep and maintain the Facility in good condition and to return to CITY the Facility upon completion of daily use in the same condition as when HBWC took possession of the Facility excepting reasonable wear and tear and does promise to pay CITY upon demand the reasonable sums to repair the premises in the event of a violation of this provision. j. HBWC is prohibited from making any alterations or performing any construction whatsoever to the Facility. Page 171 of 1053 65270.00001\44002558.1 3 k. HBWC shall provide emergency contact information for the party responsible for HBWC should the CITY require immediate correspondence. Contact may occur at any time. l. HBWC agrees to inform the City immediately of any and all identified potential safety hazards and risks associated with the Facility. RULES, REGULATIONS and ORDINANCES. a. HBWC agrees to comply strictly with all applicable laws and the Clark Building Use Policy, which outlines the rules and regulations adopted by the City Council, attached hereto as Exhibit B and incorporated herein by reference. INSURANCE. a. HBWC shall obtain and maintain at all times during the term of this Agreement a Certificate of Insurance providing personal injury and property damage liability insurance naming CITY its officers, employees, and agents as additional insured with a minimum coverage of $2 million combined single limit coverage. Insurance is to be placed with insurers with a current AM Best’s rating of no less than A: VII. Said insurance shall not be canceled or altered without thirty (30) days’ notice in writing to CITY. b. HBWC insurers shall be primarily responsible for all liability resulting from or arising out of the performance of this Agreement, and CITY and their insurers shall not be required to contribute. c. For insurance purposes, the Facility shall be defined to include all areas occupied or affected by HBWC’s activities, as depicted in Exhibit A. INDEMNITY and ASSUMPTION OF RISK. a. HBWC shall hold harmless and indemnify the CITY, its officers, agents and employees from every claim or demand which may be made by reason of any injury and/or death to persons and/or injury to property caused by any direct or indirect act or any omission of HBWC, its officers, agents and employees arising out of Lessee's use of the premises. HBWC, at its own cost, expense and risk shall defend any and all actions, suits or other proceedings that may be brought or instituted against the CITY on any such claim or demand and pay or satisfy any judgment that may be rendered against the CITY on any such action, suit, or legal proceedings as a result hereof. b. CITY shall hold harmless and indemnify HBWC, its officers, agents and employees from every claim or demand which may be made by reason of any injury and/or death to persons and/or injury to property caused by any direct or indirect act or any omission of the CITY, its officers, agents and employees arising out of the CITY's Page 172 of 1053 65270.00001\44002558.1 4 use of the premises. CITY, at its own cost, expense, and risk shall defend any and all actions, suits or other proceedings that may be brought or instituted against Lessee on any such claim or demand and pay or satisfy any judgment that may be rendered against the Lessee on any such action, suit, or legal proceedings as a result hereof. III. CITY RESPONSIBILITIES. a. CITY shall provide HBWC a designated liaison from the Community Resources Department to serve as the designated contact. All decisions of a CITY designee shall be final with respect to any issues that involve compliance with this Agreement as well as any issues that directly and/or adversely impact the community. Said CITY designee shall consult with the designated representative of HBWC and it shall be the goal of both Parties to reach mutual agreement on matters related to this Agreement. b. CITY shall provide four (4) parking passes for parking spaces adjacent to the Facility for HBWC to use during approved rental reservation times. c. CITY shall provide one lockable storage cart located in the kitchen storage area of the Facility. The cart may be used to store HBWC supplies. No food items may be stored. CITY will not provide additional storage outside of the designated storage cart. d. CITY shall provide HBWC with access to the Facility only during HBWC’s reserved Facility use time. CARE AND MAINTENANCE OF FACILITY. a. CITY has no duty or obligation to reconstruct the Facility in the event of destruction or partial destruction of the Facility. CITY, at its option, may reconstruct or repair the Facility, whereupon this Agreement shall remain in full force and effect except that no rent will be owing to CITY during said period of reconstruction of repair if such reconstruction or repair interferes with the tenancy created herein to the extent that the Facility cannot be used for the purposes intended. In the event CITY, at its sole discretion, determines not to reconstruct or repair the Facility, then either Party at its option may cause this Agreement to be terminated and neither Party shall have any liability to each other. IV. DEFAULT. a. Should HBWC fail to pay any monies due pursuant to this Agreement within three (3) days after written notice from CITY or to perform any other obligation required pursuant to the terms of this Agreement within thirty (30) days after notice from CITY, CITY may immediately cause this Agreement to be terminated and Page 173 of 1053 65270.00001\44002558.1 5 thereafter take any action and pursue all remedies available under the laws that exist in the State of California. V. INDEPENDENT CONTRACTOR. a. CITY and HBWC shall each be and act as independent contractors and under no circumstances shall this Agreement be construed as one of agency or partnership between CITY and HBWC. Each Party acknowledges and agrees that it neither has nor will give the appearance or impression of having any legal authority to bind or commit the other Party in any way other than as authorized by this Agreement. Nothing in this Agreement shall be construed to create a joint venture between the Parties hereto or to obligate either Party for debts or obligations incurred by the other Party in the performance of this Agreement. VI. COMPLIANCE WITH THE LAW. a. Should it be determined that this Agreement or any provision hereof violates any federal, state, or local law or regulation, then the Parties shall promptly modify this Agreement to the extent necessary to bring about compliance with such law and/or regulation; provided, however, that if such modification would cause this Agreement to fail in its essential purpose or purposes, it shall be deemed cancelled by mutual agreement of the Parties and neither Party shall have any further obligations or liabilities with respect to this Agreement. VII. RESERVATION OF RIGHTS BY CITY. a. CITY reserves the right in its sole discretion at any time or times to close and suspend the use of the Facility subject to this Agreement for any duration in order to protect public health and safety. Any such closure will not constitute a breach or a default of this Agreement. CITY shall have no liability whatever to HBWC for the effect of such suspension and closure of the Facility, nor shall CITY have any responsibility to provide HBWC with substitute location(s). HBWC’s rights under this Agreement are subject and subordinate to CITY’s police and emergency powers in addition to CITY’s rights to manage its municipal facilities and its contractual rights as described in this Agreement. b. Subject to prior provisions, this Agreement is binding upon the heirs, assigns and successors of interest of the Parties. VIII. ENTIRE AGREEMENT. a. This Agreement constitutes the entire understanding between the Parties with respect to the subject matter hereof and supersedes all prior understandings or agreements in regard hereto. This Agreement cannot be altered or modified except by an agreement in writing signed by both parties. Page 174 of 1053 65270.00001\44002558.1 6 IX. ATTORNEYS FEES. a. The Parties agree that in the event any action is instituted concerning any of the provisions of this Agreement, the prevailing party may in the discretion of the court be granted as an additional item of damages its attorneys’ fees. X. NOTICE. a. Any notice, demand, request, consent, approval or communication required to be made or given pursuant to the provisions of this Agreement may be either personally served upon the Party or deposited in the United States mail, postage prepaid. CITY OF HERMOSA BEACH CITY HALL 1315 VALLEY DRIVE HERMOSA BEACH, CA. 90254 WOMAN’S CLUB OF HERMOSA BEACH PO Box 43 Hermosa Beach, CA 90254 Any notices so given pursuant to the provisions of this paragraph will be deemed served twenty-four (24) hours after the deposit thereof in the United States mail. XI. NON-DISCRIMINATION. Lessee shall not in the management, operation, rental, use, or maintenance of the premises discriminate against any person or group based on race, religion, color, medical condition, sex, national origin, political affiliation or opinion, or pregnancy or pregnancy-related condition. [signatures on following page] Page 175 of 1053 65270.00001\44002558.1 7 In Witness Whereof, the Parties have executed this Agreement as set forth below. CITY OF HERMOSA BEACH ________________________________ ___________________________________ Mayor, Rob Saemann Interim City Manager, Steve Napolitano ________________________________ ___________________________________ ATTEST APPROVED AS TO FORM City Clerk, Myra Maravilla Interim City Attorney, Todd Leishman WOMAN’S CLUB OF HERMOSA BEACH _________________________________ _________________________________ President, Mindy Ligos 1st Vice President, Betsy Rubino Page 176 of 1053 65270.00001\44002558.1 8 EXHIBIT A: SITE MAP Page 177 of 1053 65270.00001\44002558.1 9 EXHIBIT B: CLARK BUILDING USE POLICY CLARK BUILDING USE POLICY City of Hermosa Beach • Community Resources Department 710 Pier Avenue, Hermosa Beach, CA 90254 (310) 318-0280 hbconnect@hermosabeach.gov The Clark Building was renovated in 2025 and is located at 861 Valley Drive. The 5,119 sq. ft. art deco facility provides a banquet hall and a variety of spaces and amenities, which users may select a la carte, such as a kitchen, meeting room, stage, podium, audio system, and projector and screen. Tables and chairs are included with all reservations. This historic building can accommodate social and business events, celebrations, or gatherings of various sizes. RULES AND REGULATIONS 1. Hours of operation: Sunday through Thursday 8:00am to 10:00pm and Friday and Saturday 8:00am to 11:00pm. 2. The Clark Building's reservation rate includes the banquet hall, restrooms, and tables and chairs. The podium is available by request at no additional cost to the reservation holder. The kitchen, meeting room, stage, audio system, and projector and screen are available by request at a cost to the reservation holder. 3. All activities related to the reservation must remain within City approved reserved spaces within the Clark Building. The reservation does not include the use of the adjacent outdoor spaces or lawns unless approved by the City. 4. The maximum assembly occupancy of the banquet hall is 200 persons. The maximum occupancy may vary depending on the event layout. 5. The maximum assembly occupancy of the meeting room is 12 persons. The maximum occupancy total may vary depending on the event layout. 6. No smoking is permitted at any public location within the City of Hermosa Beach. 7. Open flame, propane cooktops, and pyrotechnics, of any kind, are strictly prohibited. 8. Decorative materials of an explosive or highly flammable character shall not be used. 9. Painter tape may be used to secure decorative items to the facility. Other tape or other adhesive, nails, screws, tacks, or pins to secure materials or objects to the facility’s fixtures may not be used. 10. Glitter, confetti, rice, or birdseed may not be used. Flower petals are permissible. 11. Foil, “metalized,” or Mylar balloons may not be used. 12. The release of any balloons is prohibited. 13. No storage is provided. All items associated with the reservation must arrive during the approved reservation time and must leave the building at the conclusion of the reservation. 14. A reservation with groups composed of minors must be supervised by an adult over the age of 21 for each 10 minors. 15. Parking is extremely limited within the City of Hermosa Beach. Adjacent public parking lots are available. The City shall consider requests for reserved parking for reservations should the request not exceed more than four parking spaces at an additional cost to the reservation holder. 16. The reservation holder is responsible for the conduct of all persons associated with the reservation and must be in attendance for the duration of the party or designate an alternate to represent the reservation. 17. The reservation holder is responsible for conducting an orderly event and at the conclusion of the reservation must leave the facility in its original state. The reservation holder’s clean-up responsibilities include but are not limited to, clearing tables, chairs, surfaces, and floors of all products, equipment, or trash associated with the reservation, and the placement of any trash into designated containers. This must be completed promptly within the approved reservation time. Page 178 of 1053 65270.00001\44002558.1 10 STAFFING AND SECURITY 1. The City’s Monitor is assigned to oversee the facility during all reservation times unless otherwise approved by the City. 2. The City’s Monitor is assigned to specific duties and is not responsible for any tasks associated with reservation, other than the set-up and teardown of tables, chairs, and the podium or stage if requested. 3. The City’s Audiovisual (AV) Technician is assigned to specific duties related to the setup and operation of the projector and screen, and audio system only. The AV Technician is the only one permitted to operate such equipment. 4. At the beginning of each reservation, the reservation holder or a designated representative is required to check in and check out with the Monitor by signature. 5. Reservation holders are required to schedule break times with City staff if the reservation exceeds five hours. Both parties will agree on this scheduled time to provide the least impact on the reservation. 6. City staff is not authorized to sign or accept any deliveries pertaining to the reservation. Any deliveries must be handled by the reservation holder within the reservation time. 7. The City reserves the right to assign additional City staff, Police, or Fire Personnel, or require the reservation holder to provide Security Guards to ensure a smooth and safe event. Additional costs will be the responsibility of the reservation holder. AMPLIFIED SOUND 1. Reservation holders may request the use of the City’s audio system or the approval to bring in its own audio system or disc jockey for the purpose of giving instructions, directions, lectures, or transmitting music. 2. Amplified sound shall only be permitted between the hours of 9:00am to 9:00pm on Sunday through Thursday and 9:00am to 10:00pm on Friday and Saturday. 3. If approved, reservation holders are required to obtain an Amplified Sound Permit at an additional cost to the reservation holder. FOOD AND BEVERAGES 1. The reservation holder is responsible for and required to provide all equipment necessary for food and beverages associated with the reservation. 2. Alcoholic beverage service may only be considered for approval with the reservation in the case that the reservation holder: a. Hires an Alcoholic Beverage Control (ABC) licensed caterer. i. The City must be provided with a copy of the Type 58 caterer’s permit or the Type 91 beer manufacturer’s caterer permit. b. The reservation holder is an existing nonprofit organization with a valid tax I.D. number and is approved for a Daily License Authorization through the filing of Form ABC -221 through the Department of Alcoholic Beverage Control. i. The City must be provided with a copy of the Daily License. 3. Alcohol service shall be permitted through 9:00pm. 4. Reservation holders approved to use the kitchen will be provided with a ‘Clark Building Kitchen Use Manual’ to outline specific rules and regulations pertaining to its use. 5. All businesses providing catering must obtain a business license or have one on file with the City of Hermosa Beach. 6. Reservation holders planning to cater are encouraged to choose a Hermosa Beach -based business. 7. Reservation holders with reservations on Fridays and Saturdays may qualify for a 5% discount on hourly reservation rates should they hire a Hermosa Beach based ABC licensed caterer and/or business for catering services. 8. Reservation holders are prohibited from utilizing single-use plastics (including but not limited to plastic cups, straws, utensils, bags) and polystyrene products. Alternatives include compostable, glass, porcelain, stainless steel, wood, or other eco-friendly materials. Page 179 of 1053 65270.00001\44002558.1 11 AMENITIES 1. The use of tables and chairs is included in the reservation rate. Table and chair options are provided in Exhibit A. Linens are not included. 2. An event layout must be selected at least one week prior to the reservation with the specific table and chair placement, as well as the podium and stage if requested. City staff will set up the facility according to the layout in advance of the reservation start time. 3. If upon arrival, the setup needs to be modified, the reservation holder shall not move any equipment. The Monitor will modify the setup as needed to a reasonable extent. 4. Reservation Holders must select their tables and chairs through the options available in Exhibit A and are not permitted to provide their own tables or chairs. 5. Internet access will be made available to the reservation holder. 6. If the reservation holder is requesting the use of the audio system, podium, and/or projector and screen, City staff will reach out at least one week prior to the reservation to discuss the reservation holder’s audiovisual needs. 7. Amenities shall not be removed from the facility. 8. The reservation holder will be responsible for any missing, damaged, or vandalized equipment. SCHEDULE CHANGES, CANCELLATIONS, AND PAYMENT PROCEDURES 1. Reservations may be made up to one year in advance. 2. The application fee and security deposit must be received with the application. 3. All remaining fees are due two weeks prior to the reservation date. If the reservation includes several reservation dates on an ongoing month to month basis, the reservation holder will be invoiced on the last Monday of each month for the entirety of the upcoming month’s reservation fees. Invoices must be paid within 72 hours from the time the invoice was sent. Failure to pay may result in the cancellation of the reservation(s). 4. Any schedule changes or cancellations must be made in writing by the 15th of the month prior to the month in which the reservation date the reservation holder is requesting a change or cancellation for is scheduled to take place. Schedule changes received after the 15th of the month prior are not guaranteed. Cancellations received after the 15th of the month prior will forfeit the security deposit. 5. Any damage, loss of City equipment, or excess time spent by the reservation holder or by City staff to ensure adequate clean-up is completed will be retained from the security deposit. If the total exceeds the amount of the security deposit, the reservation holder will be billed. 6. Any fees incurred by the City in connection with clean-up activities and associated repairs as a result of the reservation will be retained from the security deposit. If the total exceeds the amount of the security deposit, the reservation holder will be billed. 7. Any policy violations may result in a loss of the security deposit. 8. Under any circumstance, the City has the right to cancel any reservation. Although very rare, unforeseen circumstances may arise, preventing the City from fulfilling the obligations of the reservation. INSURANCE Applicant agrees to furnish the City of Hermosa Beach with evidence of comprehensive general liability insurance in the form of a certificate naming "the City of Hermosa Beach, its officers, agents, volunteers, and employees as additional insureds." This exact verbiage is required. Applicant shall notify the City at least thirty (30) days prior to the termination, reduction, cancellation, suspension, modification, or expiration of the policy. Notwithstanding the foregoing, Applicant shall maintain insurance coverage meeting the standards outlined in this Section at all times during the term of the activity or activities for which Applicant submitted its application, as reflected in and permitted by this Agreement. All certificates are subject to the approval of the City’s Risk Manager. Coverage shall be at least as broad as Insurance Services Form CG 00 01 covering commercial general liability on an "occurrence" basis, including property damage, bodily injury, death, and personal and advertising injury with limits no less than two million dollars ($2,000,000) per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this Agreement, or the general aggregate limit shall be twice the required occurrence limit. The City reserves the right to request greater or lesser amounts of insurance coverage. Page 180 of 1053 65270.00001\44002558.1 12 If the use includes athletic activities, Applicant shall provide evidence that the commercial general liability insurance includes coverage for injuries to athletic participants and participant accident insurance. If the Applicant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. ADDITIONAL INSURANCE REQUIREMENTS FOR EVENTS WITH CATERING AND ALCOHOL If the use includes the sale of alcohol, Applicant shall maintain full liquor liability insurance coverage in an amount not less than $1,000,000 per occurrence, $1,000,000 general aggregate for events where alcohol is sold. For events where alcohol is served but not sold to event attendees, Applicant shall submit liquor host liability coverage. If Applicant contracts with a third-party service provider for catering and/or alcohol services, Applicant will require the service provider to procure and maintain, at its sole cost and expense, comprehensive general liability insurance in an amount not less than $1,000,000 per occurrence, $1,000,000 general aggregate, and if applicable, liquor liability coverage in an amount not less than $1,000,000 per occurrence, $1,000,000 general aggregate, or other lines of coverage the City requires. Both City and Applicant shall be endorsed as additional insureds under the service provider’s liquor liability coverage. Proof of all coverage shall be submitted to the City for review at least 30 days prior to the event date. Page 181 of 1053 65270.00001\44002558.1 13 CLARK BUILDING AMENITIES – EXHIBIT A AMENITY SPECIFICATIONS TABLES Round tables • Seats 6-8 • Textured black top, black legs • 30 Available • 60”(D) x 29”(H) Rectangular tables • Seats 4-6 • Textured black top, black legs • 30 Available • 72”(L) x 30”(W) x 29”(H) CHAIRS Chivari Chairs • White • Seat Cushions Optional • 200 Available Grand Chairs • Champagne • 200 Available STAGE • Americans with Disabilities Act (ADA) Ramp • 16’ (L) X 12’ (W) X 12” (H) Page 182 of 1053 65270.00001\44002558.1 14 CLARK BUILDING AMENITIES – EXHIBIT A CONTINUED… AMENITY SPECIFICATIONS PODIUM • Lectern • Standing or Seated Position • ADA compatible AUDIO SYSTEM • Built-in System • Bluetooth and RCA 3.5mm Inputs • Wireless Microphone PROJECTOR • Panasonic PT- REZ80 ET0C1U100 • Ceiling Mounted • Remote Control Operated SCREEN • Wall Mounted • 116” (L) x 65” (W) Page 183 of 1053 City of Hermosa Beach | Page 1 of 4 Meeting Date: August 26, 2025 Staff Report No. 25-AS-057 Honorable Mayor and Members of the Hermosa Beach City Council ADOPT A RESOLUTION TO APPROVE A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF HERMOSA BEACH AND THE POLICE MANAGEMENT GROUP EFFECTIVE JULY 1, 2025 – JUNE 30, 2028 (Human Resources, Cynthia Stafford) Recommended Action: Staff recommends City Council adopt a Resolution (Attachment 1) approving the Memorandum of Understanding (MOU) between the City of Hermosa Beach and the Police Management Group (Attachment 2) for Fiscal Years 2026-2028. Executive Summary: Negotiations for a successor to the Memorandum of Understanding (MOU) between the City and the Police Management Group have resulted in a tentative agreement. The City and the Hermosa Beach Police Management Group met and conferred in accordance with the Meyers-Milias Brown Act and have reached a tentative agreement on the terms and conditions of employment. The terms of the tentative agreements are summarized below. The total estimated cost of the negotiated changes is $330,000 for FY 2026-2028. Background: The Meyers-Milias Brown Act requires that local public agencies negotiate with its respective bargaining units regarding wages, hours, and working conditions. Agreements with the City’s bargaining units expired at the end of June and, under direction from the City Council, the Council-approved City negotiating team has been in negotiations with each of the bargaining units for new terms. The City’s aim through labor negotiations is to maintain competitive wages, hours, and working conditions in a high-cost geographic labor market to retain and attract a high- quality workforce to serve our community across a range of services. Most position classifications in the City are comparable to those in other municipalities. The City contracted with Reward Strategy Group to conduct a compensation study using eleven benchmark cities in the region for labor market comparisons. Page 184 of 1053 City of Hermosa Beach | Page 2 of 4 The City’s negotiating team met and conferred with representatives of the Police Management Group Bargaining Unit to discuss wages, hours, and other terms and conditions of employment contained in the MOU that expire d on June 30, 2025. This bargaining unit consists of the following classifications: • Police Captain • Police Lieutenant The parties have reached a tentative agreement wi thin the authority provided by City Council and on the terms described below. On August 5, 2025, the membership of the Police Management Group Bargaining Unit met and ratified the terms of the tentative agreement, set forth in the new MOU, and hereby submitted to the City Council for approval. Discussion: The tentative MOU between the City and the Police Management Group Bargaining Unit, includes the following negotiated terms: 1. Term of the agreement to be July 1, 2025 - June 30, 2028. 2. Article 15 - Wage Rate. The parties agreed to the following salary increases over the next three years. A. Effective July 1, 2025, the salary table shall be adjusted to bring all bargaining unit positions that are below market to median as determined by the 2024 Reward Strategy Group Salary Survey Results. B. Effective July 1, 2025, and after the implementation of median adjustments, where applicable, the salary table for all classifications will be increased by an additional three percent (3.0%). C. Effective July 1, 2026, and after the implementation of median adjustments, where applicable, the salary table for all classifications shall be increased by three percent (3.0%). D. Effective July 1, 2027, and after the implementation of median adjustments, where applicable, the salary table for all classifications shall be increased by three percent (3.0%). 3. Article 16 – Longevity Pay. Add 5% Longevity Increase at five (5) years of service to match POA MOU. This 5% is not reportable to PERS as wages. 4. Article 17 – Peace Officer Standard Training (POST) Certificate Pay. Increase the compensation from 5% to 10% of base pay for possession of a POST Management Certificate to match premium pay in the POA MOU. Page 185 of 1053 City of Hermosa Beach | Page 3 of 4 5. Article 18 – Acting Pay. The parties agree to compensate an employee when they are assigned the full range of job duties for a higher -level classification. Such employee shall be eligible for Acting Pay after 80 consecutive hours of performing the additional duties and shall be placed on a step in the salary range of the position in which they are temporarily assigned that provides at least a 5% increase to their current salary. Any employee receiving Acting Pay shall not be eligible for Additional Duties Pay. 6. Article 19 – Additional Duties Pay. The parties agree to compensate an employee when they are temporarily assigned additional duties. Such employee shall be eligible for Additional Duties Pay of $400 per month after 80 consecutive hours of performing the additional duties. Any employee receiving Additional Duties Pay shall not be eligible for Acting Pay. 7. Article 21 – Health and Welfare. Add a cash in lieu option of $750 per month if an employee waives health insurance through the City of Hermosa Beach and presents proof of medical coverage through a spouse or domestic partner. 8. Article 22 - Deferred Compensation. The parties agreed the City will match employee contributions up to $50.00 per month. 9. Article 26 – Vacation. Increase vacation hours in the following manner: • Commencing with the 18th year, at the rate of 184 hours/year. • Commencing with the 19th year, at the rate of 192 hours/year. • Commencing with the 20th year, at the rate of 200 hours/year. 10. Article 27 – Holidays. Add half-day (5 hours) holiday on Christmas Eve and New Year’s Eve and delete Section C, Holiday Flex Time of ten (10) hours. 11. Article 33 – Uniforms. Increase the uniform allowance by $200 per year. 12. Article 39 – Wellness Reimbursement. Employees may request up $500 per plan year for participation in activities that promote personal health and wellness. Article 31 – Physical Fitness Time deleted. 13. Article 42 – Reopeners/Me-Too Clause. The parties agree that if the City provides COLA increases or other benefits to the POA greater than provided to the Police Management Group, the Unit will be eligible for the higher COLA or benefit. Fiscal Impact: The total cost of the negotiated changes is estimated to be $330,000 for FY 2026-2028, which will be included in each subsequent year’s proposed budgets. Staff will budget the applicable change in each subsequent fiscal year’s proposed budgets. Page 186 of 1053 City of Hermosa Beach | Page 4 of 4 Attachments: 1. Draft Resolution 2. Police Management Group MOU 2025–2028 Respectfully Submitted by: Cynthia Stafford, Human Resources Noted for Fiscal Impact: Brandon Walker, Administrative Services Director Legal Review: Todd Leishman, Interim City Attorney Approved: Steve Napolitano, Interim City Manager Page 187 of 1053 Page 1 of 2 RES NO. 25- CITY OF HERMOSA BEACH RESOLUTION NO. 25- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, ADOPTING A MEMORANDUM OF UNDERSTANDING WITH THE POLICE MANAMENT GROUP BARGAINING UNIT WHEREAS, employees of the City of Hermosa Beach, California represented by the Hermosa Beach Police Management Group have elected to meet and confer with the City of Hermosa Beach on matters concerning wages, hours, and working conditions; and, WHEREAS, the above bargaining unit has selected certain individuals to represent them; and, WHEREAS, Hermosa Beach Police Management Group and City of Hermosa Beach Chief Labor Negotiator have jointly negotiated changes to the Memorandum of Understanding which has been ratified by a majority vote of the members of the Hermosa Beach Police Management Group; and, WHEREAS, the Hermosa Beach Police Management Group Bargaining Unit and City of Hermosa Beach Chief Labor Negotiator have mutually agreed to recommend that the City Council adopt these changes to the Memorandum of Understanding. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The City Council of the City of Hermosa Beach resolves to enter into a Memorandum of Understanding with the Hermosa Beach Police Management Group, to be effective for the period July 1, 2025, through and including June 30, 2028, and authorizes the City’s Chief Negotiator to sign the Memorandum of Understanding on behalf of the City. SECTION 2. This resolution takes effect immediately and that the City Clerk shall certify to the passage and adoption of this resolution; shall cause the same to be entered among the original resolutions of said City; and shall make a minute of the passage and Page 188 of 1053 Page 2 of 2 RES NO. 25- adoption thereof in the records of the proceedings of the City Council of said City in the minutes of the meeting at which time same is passed and adopted. PASSED, APPROVED and ADOPTED on this 26th day of August 2025. Rob Saemann PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM: ________________________________ ________________________________ Myra Maravilla Todd Leishman City Clerk Interim City Attorney Page 189 of 1053 MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF HERMOSA BEACH AND HERMOSA BEACH POLICE MANAGEMENT GROUP JULY 1, 2025 - JUNE 30, 2028 Page 190 of 1053 Police Management Group July 1, 2025 – June 30, 2028 1 TABLE OF CONTENTS ARTICLE 1 – PREAMBLE 3 ARTICLE 2 – PARTIES TO THE MEMORANDUM .................................................................. 3 ARTICLE 3 – RECOGNITION ..................................................................................................... 3 ARTICLE 4 – SCOPE & IMPLEMENTATION OF THE MEMORANDUM OF UNDERSTANDING .................................................................................... 3 ARTICLE 5 – FULL UNDERSTANDING, MODIFICATION, WAIVER..................................... 4 ARTICLE 6 – CONSTITUTIONALITY ........................................................................................ 4 ARTICLE 7 – JOB ACTION ......................................................................................................... 4 ARTICLE 8 – NON-DISCRIMINATION ...................................................................................... 5 ARTICLE 9 – MANAGEMENT RIGHTS ..................................................................................... 6 ARTICLE 10 – GRIEVANCE PROCEDURE .............................................................................. 7 ARTICLE 11 – WORK SCHEDULE ............................................................................................ 7 ARTICLE 12 – PROBATION ....................................................................................................... 8 ARTICLE 13 – SENIORITY ......................................................................................................... 8 ARTICLE 14 – COMPENSATION - METHODS OF COMPENSATION ................................. 8 ARTICLE 15 – SALARY ............................................................................................................... 9 ARTICLE 16 – LONGEVITY INCREASES ............................................................................... 10 ARTICLE 17 – PEACE OFFICER STANDARD TRAINING (POST) CERTIFICATE PAY .. 10 ARTICLE 18 – ACTING PAY ..................................................................................................... 11 ARTICLE 19 – ADDITIONAL DUTIES PAY ............................................................................. 11 ARTICLE 20 – EXEMPT EMPLOYEES ................................................................................... 11 ARTICLE 21 – INSURANCE COVERAGE .............................................................................. 12 ARTICLE 22 – DEFERRED COMPENSATION ...................................................................... 13 ARTICLE 23 – RETIREMENT ................................................................................................... 13 ARTICLE 24 – RETIREE MEDICAL INSURANCE ................................................................. 14 ARTICLE 25 – LEAVE OF ABSENCE ...................................................................................... 15 ARTICLE 26 - FAMILY AND MEDICAL CARE LEAVE .......................................................... 16 ARTICLE 27 – VACATION ........................................................................................................ 16 Page 191 of 1053 Police Management Group July 1, 2025 – June 30, 2028 2 ARTICLE 28 – HOLIDAYS ........................................................................................................ 16 ARTICLE 29 – SICK LEAVE ..................................................................................................... 17 ARTICLE 30 – BEREAVEMENT LEAVE ................................................................................. 18 ARTICLE 31 – JURY DUTY ...................................................................................................... 18 ARTICLE 32 – MANAGEMENT LEAVE ................................................................................... 18 ARTICLE 33 – EDUCATIONAL INCENTIVE ........................................................................... 19 ARTICLE 34 – UNIFORM ALLOWANCE ................................................................................. 19 ARTICLE 35 – AMMUNITION REPLACEMENT ..................................................................... 19 ARTICLE 36 – DISCIPLINARY ACTIONS ............................................................................... 20 ARTICLE 37 – LAYOFF ............................................................................................................. 20 ARTICLE 38 – NO SMOKING ................................................................................................... 21 ARTICLE 39 – ANNUAL PHYSICAL ........................................................................................ 21 ARTICLE 40 – WELLNESS REIMBURSEMENT PROGRAM ............................................... 21 ARTICLE 41 – INDUSTRIAL INJURIES AND ILLNESSES ................................................... 22 ARTICLE 42 – REOPENERS/ME-TOO CLAUSE ................................................................... 23 ARTICLE 43 – DURATION OF CONTRACT ........................................................................... 23 EXHIBIT A 25 EXHIBIT B 26 Page 192 of 1053 Police Management Group July 1, 2025 – June 30, 2028 3 MEMORANDUM OF UNDERSTANDING FOR THE POLICE MANAGEMENT GROUP JULY 1, 2025 – JUNE 30, 2028 ARTICLE 1 – PREAMBLE The provisions of this Agreement have been developed in the interest of promoting and improving Employee relations between the City of Hermosa Beach, California and the Police Management employees who are represented by the Police Management Group (PMG). ARTICLE 2 – PARTIES TO THE MEMORANDUM This Memorandum of Understanding, hereinafter referred to as the "MOU" or the "Agreement," has been entered into, pursuant to the laws of the State of California and the City of Hermosa Beach, California, by and between the CITY OF HERMOSA BEACH, hereinafter referred to as the "City" or as "Management," and the HERMOSA BEACH POLICE MANAGEMENT GROUP, hereinafter referred to as the "Police Management Group" or “HBPMG.” ARTICLE 3 – RECOGNITION Pursuant to the provisions of the Meyers-Milias-Brown Act, (Government Code 3500, et seq.), the City agrees to, and does, recognize the Hermosa Beach Police Management Group as the exclusive representative of the full-time positions in the classifications of Police Captain and Police Lieutenant of the City of Hermosa Beach. ARTICLE 4 – SCOPE & IMPLEMENTATION OF THE MEMORANDUM OF UNDERSTANDING A. This Memorandum of Understanding constitutes the joint recommendation of Management and the Police Management Group. It shall not be binding in whole or in part upon the parties unless and until the following conditions have been complied with: Page 193 of 1053 Police Management Group July 1, 2025 – June 30, 2028 4 1. The Police Management Group shall notify the City Council in writing that it has formally approved the Memorandum of Understanding in its entirety. 2. The City Council shall approve this Memorandum of Understanding. 3. This MOU has been reached following good-faith negotiations, by the authorized Management representative of the City Council and the authorized representative for the Hermosa Beach Police Management Group. ARTICLE 5 – FULL UNDERSTANDING, MODIFICATION, WAIVER A. It is intended that this Agreement sets forth the full and entire understanding of the parties regarding the matters set forth herein, and any other prior to existing understanding or agreements by the parties whether formal or informal, regarding any such matters are hereby superseded or terminated in their entirety. B. Except as specifically provided herein, it is agreed and understood that each party hereto voluntarily and unqualifiedly waives its rights and agrees that the other shall not be required to negotiate with respect to any subject or matter covered herein during the term of this Agreement. C. Any agreement, alteration, understanding, variation, waiver, or modification of any of the terms or provisions contained herein shall not be binding upon the parties hereto unless made and executed in writing by all parties hereto, and if required, approved and implemented by the City Council. D. The waiver of any breach, term or condition of this Agreement by either party shall not constitute a precedent in the future enforcement of all its terms and provisions. ARTICLE 6 – CONSTITUTIONALITY If any section, subsection, sentence, clause or phrase of this Agreement is for any reason held to be illegal or unconstitutional, such decision shall not affect the validity of the remaining portion of this Agreement. The Association, through the use of its legal staff, will defend the City against any lawsuits brought about or due to any item of this Agreement. It is understood that the City will not have to pay any of the costs of defense of this Agreement. ARTICLE 7 – JOB ACTION A. The Police Management Group and its members agree that during the term of this MOU there shall be no strike. Page 194 of 1053 Police Management Group July 1, 2025 – June 30, 2028 5 B. In the event of an unauthorized strike, the City agrees that there will be no liability on the part of the Police Management Group provided the Police Management Group promptly and publicly disavows such unauthorized action; orders the employees to return to work and attempts to bring about a prompt resumption of normal operations; and provided further, that the Police Management Group notifies the City in writing, within forty-eight (48) hours after the commencement of such strike, what measures it has taken to comply with the provisions of this strike. C. In the event such strike by the Police Management Group has not affected resumption of normal work practices, the City shall have the right to take appropriate disciplinary action. ARTICLE 8 – NON-DISCRIMINATION Both parties to this Agreement agree not to discriminate against any employee or applicant because of hair texture and protective hairstyles (such as braids, locks, and twists), color, religious creed (including religious dress and religious grooming practices), national origin, ancestry, citizenship status, age (40 years and older), sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity and expression (including transgender identity and expression), because an individual has transitioned (to live as the gender with which they identify), is transitioning (or is perceived to be transitioning), sexual orientation, sex stereotyping, marital status, domestic partner status, military service and veteran status, physical and/or mental disability (including HIV and AIDS), legally protected medical condition or information (including genetic information), protected medical leaves (requesting or approved), status as a victim of domestic violence, sexual assault, or stalking, enrollment in a public assistance program, their intersectionality of protected characteristics, Association Membership or activity or any other basis protected by local, state, or federal laws. political affiliation, race, religion, color, sex, age, marital status, national origin, or handicap, and with proper regard for their privacy and constitutional rights as citizens. Additionally, the City expects and requires all employees to treat one another with dignity and respect. Harassment of fellow employees is a violation of law. No employment decision may be made based upon an employee’s submission to or rejection of such conduct. It is the responsibility of any employee who believes that they are the victim of such harassment to report the conduct to their Division Commander, Chief of Police, Human Resources Manager or the City Manager in a timely manner. Page 195 of 1053 Police Management Group July 1, 2025 – June 30, 2028 6 ARTICLE 9 – MANAGEMENT RIGHTS A. The exercise of the foregoing powers, rights authority, duties and responsibilities by the City, the adoption of policies, rules, regulations and practices in furtherance thereof, and the use of judgment and the discretion in connection therewith, shall be limited only by the specific and express terms of this Memorandum of Understanding, City Personnel Ordinance and Personnel Rules and Regulations, the Public Safety Officers Procedural Bill of Rights, and other statutory laws. B. Except in emergencies, or where the City is required to make changes in its operations because of the requirements of law, whenever the exercise of management's rights shall impact on employees of the bargaining unit, the City agrees to meet and confer with representatives of the Police Management Group, upon request by the Police Management Group, regarding the impact of the exercise of such rights unless the matter of the exercise of such rights is provided for in this Memorandum of Understanding. C. MANAGEMENT RIGHTS 1. Manage the City. 2. Schedule working hours. 3. Establish, modify or change work schedules or standards. 4. Institute changes in procedures. 5. Direct the workforce, including the right to hire, promote, demote, transfer, suspend, discipline or discharge any employee. 6. Determine the location of any new facilities, building, departments, divisions, or subdivisions thereof, and the relocation, sale, leasing or closing of facilities, departments, divisions, or subdivisions thereof. 7. Determine services to be rendered. 8. Determine the layout of buildings and equipment and materials to be used herein. 9. Determine processes, techniques, methods and means of performing work. 10. Determine the size, character and use of inventories. 11. Determine the financial policy including accounting procedures. 12. Determine the administrative organization of the system. 13. Determine the selection, promotion, or transfer of employees. Page 196 of 1053 Police Management Group July 1, 2025 – June 30, 2028 7 14. Determine the size and characteristics of the workforce. 15. Determine the allocation and assignment of work to employees. 16. Determine policy affecting the selection of new employees. 17. Determine the establishment of quality and quantity standards and the judgment of quality and quantity of work required. 18. Determine administration of discipline. 19. Determine control and use of City property, materials and equipment. 20. Schedule work periods and determine the number and duration of work periods. 21. Establish, modify, eliminate or enforce rules and regulations. 22. Place work with outside firms. 23. Determine the kinds and numbers of personnel necessary. 24. Determine the methods and means by which such operations are to be conducted. 25. Require employees, where necessary, to take in-service training courses during working hours. 26. Determine duties to be included in any job classifications. 27. Determine the necessity of overtime and the amount of overtime required. 28. Take any necessary action to carry out the mission of the City in cases of an emergency. ARTICLE 10 – GRIEVANCE PROCEDURE The Grievance Procedure is attached as Exhibit B and incorporated herein by reference. ARTICLE 11 – WORK SCHEDULE A. Police Captains and Police Lieutenants shall with the approval of the Chief of Police have the choice of working a ten (10) hour day, four (4) days per work week; or an eight (8) hour day, five (5) days per work week. B. In the event of an emergency situation, the City may cancel, alter or amend the work schedule as necessary immediately. Page 197 of 1053 Police Management Group July 1, 2025 – June 30, 2028 8 ARTICLE 12 – PROBATION A. All employees covered by this Agreement shall have a probationary period of twelve (12) months. Upon the recommendation of the Chief of Police and with the approval of the City Manager, an employee’s probation may be extended for up to six (6) months. Upon successful completion of the probation, the employee shall be given a salary step increase. B. Probationary employees, whether new hires or promotional, shall be formally evaluated every three (3) months. C. Employees shall receive notification of a probationary extension at least seven (7) calendar days prior to the one-year anniversary of the probationary period. ARTICLE 13 – SENIORITY A. Seniority shall be a determining factor in all acting appointments, promotions, and transfers within the unit. Seniority, as herein applied, shall be defined as the last date of hire with the City, and as applied shall consist of the following factors: 1. Qualifications 2. Ability 3. Length of Continuous Service B. When 1 and 2 are relatively equal, length of continuous service shall govern. C. This principle of seniority shall not apply to any employee with less than one (1) year of continuous service with the City or with less than six (6) months of service in their most recent job classification. D. Seniority shall no longer be applicable if an employee is terminated by discharge or other end of employment (except in cases of layoff). ARTICLE 14 – COMPENSATION - METHODS OF COMPENSATION A. Methods of compensation: 1. Compensation shall be determined on a monthly salary basis. 2. Payments due shall be paid on a semi-monthly basis unless otherwise mutually agreed. By mutual consent early payments and other modifications can be made. Page 198 of 1053 Police Management Group July 1, 2025 – June 30, 2028 9 3. Base monthly salary shall be considered the rate of pay for a particular classification without consideration of any other form of compensation. B. Salary Advancements within Base Pay Range: 1. Step Advancement: a. All salary advances shall be based on merit and fitness and requires the employee to have earned an overall rating of “meets expectations” on the annual performance evaluation. All increases shall be recommended by the Chief of Police and approved by the City Manager. In the cases of exceptional merit, and upon the recommendation of the Chief of Police, an employee may, with the approval of the City Manager, be advanced a step within the salary range at other than one-year intervals. Such advancements shall establish a new anniversary date for future advancements. Merit increases shall be effective at the beginning of the next pay period (1st or 16th of month). b. Upon the successful and satisfactory completion of twelve (12) months service, employees shall be advanced one step within their range and yearly thereafter until the maximum within the range achieved. Promotion a. An employee who is promoted to a position in a class with a higher salary rate shall be entitled to the lowest step in the higher range which exceeds the present rate of pay (including base salary plus education/longevity pay) with the intent of increasing the salary rate in the new classification (base salary plus education/longevity pay) by at least five percent (5%). ARTICLE 15 – SALARY BASE MONTHLY SALARY The City agrees to hire and appropriately compensate capable Police Management employees. They will be professional, be adequately trained, and meet standards required for such positions. The Council reaffirms that compensation will include such items as salary, contribution for PERS, deferred compensation, health insurance and merit pay. A. The salary table attached to the MOU as Exhibit A shall be revised by increasing each amount as follows: Page 199 of 1053 Police Management Group July 1, 2025 – June 30, 2028 10 1. Effective July 1, 2025, the salary table shall be adjusted to bring all bargaining unit positions that are below market median as determined by the 2025 Reward Strategy Group Salary Survey Results report to the median identified by the report. 2. Effective July 1, 2025, and after the implementation of median adjustments, where applicable, the salary table for all classifications will be increased by an additional three percent (3%). 3. Effective July 1, 2026, the salary table for all classifications shall be increased by three percent (3.0%). 4. Effective July 1, 2027, the salary table for all classifications shall be increased by three percent (3.0%). B. The parties understand that these amounts shall be reported to the California Public Employees Retirement System (CalPERS) as employee compensation and thus be “PERSable.” ARTICLE 16 – LONGEVITY INCREASES A. Upon commencement of the fifth (5th) year (Not reportable to PERS, as PERS requires "exceeding of 5 years") B. Upon commencement of the tenth (10th) year of service as a sworn peace officer in Hermosa Beach, employee will receive additional compensation of five percent (5%) above base salary. C. Upon commencement of the fifteenth (15th) year of service as a sworn police officer in Hermosa Beach, employee will receive additional compensation of five percent (5%) above base salary. D. Upon commencement of the twenty-first (21st) year of service as a sworn peace officer in Hermosa Beach, employee will receive an additional compensation of five percent (5%) above base salary. ARTICLE 17 – PEACE OFFICER STANDARDTRAINING (POST) CERTIFICATE PAY Employees shall be eligible to receive additional compensation of ten percent (10%) of base salary for possession of a POST Management Certificate. Page 200 of 1053 Police Management Group July 1, 2025 – June 30, 2028 11 ARTICLE 18 – ACTING PAY A. Employees covered by this Agreement who are temporarily assigned to perform the full range of a higher classification because of emergency conditions, Sick Leave, Vacation and/or relief shall receive a higher rate of pay commencing after eighty (80) consecutive hours of such assignment. Employee shall be placed on a step in the salary range of the position in which they are temporarily assigned that provides at least a five percent (5%) increase to their current salary. During acting assignments, employees remain affiliated with and continue to be covered by this Agreement. B. Any employee receiving Acting Pay shall also not be eligible for Additional Duties Pay. C. In accordance with Gov. Code Section 20480, if an employee is placed in an Acting position that is vacant as a result of a vacancy, the hours worked by the employee shall be reported to PERS and shall not exceed nine hundred sixty (960) hours per fiscal year. ARTICLE 19 – ADDITIONAL DUTIES PAY When an employee is officially determined by their Department Director and the HR Manager to be temporarily performing additional duties outside of their classification, such employee shall be eligible for Additional Duties Pay of four hundred dollars ($400) per month. Eligibility for the additional pay shall commence after 80 consecutive hours of such. Any employee receiving Additional Duties Pay shall also not be eligible for Acting Pay. Employees are eligible to receive this pay for up to six (6) months or until the duties are removed, whichever is less. If the employee is still performing the duties after six (6), the City shall make every effort to reassign the additional duties to another eligible employee. ARTICLE 20 – EXEMPT EMPLOYEES The Classifications of Police Captain and Police Lieutenant are designated as exempt under FLSA. Page 201 of 1053 Police Management Group July 1, 2025 – June 30, 2028 12 ARTICLE 21 – INSURANCE COVERAGE A. Life Insurance City shall provide a life insurance policy for each employee, payable in the amount of two times annual salary up to a maximum of two hundred thousand dollars ($200,000). B. Mental Health City shall make such a plan available to City employees; the full cost to be paid by the City. C. Vision Insurance 1. City shall make such a plan available to City employees; the full cost to be paid by the employee. 2. During the Term of this MOU, the City intends to review its dental and vision providers for the purpose of providing quality care for a reasonable price. If the City changes providers and the cost of the dental premium is reduced by at least twenty percent (20%), the City will bear the cost of lowest cost vision plan for the employee + 2 or more dependents. D. Medical Health Insurance 1. The City will provide employees with a choice of a Preferred Provider Option (PPO) or a Health Maintenance Organization (HMO), both of which will include prescription coverage. 2. The City’s maximum monthly premium contribution toward medical insurance for each employee’s selected plan and level of coverage will be one thousand nine hundred thirty-one dollars and four cents ($1,931.04). Employees choosing a medical insurance plan and/or coverage level with a monthly premium that exceeds the City’s maximum contribution shall pay the difference by payroll deduction. 3. The current medical plan or its equivalent, to remain in force during the term of this MOU. City shall meet and consult should there be a change in providers or plan structure. 4. An employee who demonstrates proof of medical insurance coverage available through a spouse may receive a cash payment of seven hundred fifty dollars ($750) per month in lieu of City provided coverage. Page 202 of 1053 Police Management Group July 1, 2025 – June 30, 2028 13 E. Dental Insurance 1. City shall provide for Police Management Group members a dental insurance plan to include a choice of an indemnity plan or a pre-paid plan. 2. The City’s maximum monthly premium contribution toward dental insurance for each employee’s selected plan and level of coverage will be two hundred twenty- six dollars and thirty cents ($226.30). Employees choosing a dental insurance plan and/or coverage level with a monthly premium that exceeds the City’s maximum contribution shall pay the difference by payroll deduction. ARTICLE 22 – DEFERRED COMPENSATION City agrees to make available to all employees in the Police Management Group a citywide Deferred Compensation Plan. A. Each employee, individually, may elect to participate in any deferred compensation plan offered by the City. B. The City will match employee contributions to the deferred compensation plan of up to $50 per pay period, effective the first full pay period following City Council approval and the parties’ execution of the MOU. ARTICLE 23 – RETIREMENT A. Tier I. The City provides the PERS 3% at 50 Plan with one-year final compensation for employees hired prior to July 1, 2011. B. Tier II. For employees hired on or after July 1, 2011, the PERS retirement benefit formula shall be 2% @ 50, with retirement benefits calculated on one-year final compensation. Other retirement benefits for employees hired on or after this adoption date will remain the same as employees hired prior to this effective date, including Section 20042, One Year Final Compensation and Sections 21624, 21626, and 21628, Post-Retirement Survivor Allowance. Employee shall be responsible for their full employee contribution. C. Tier III. Unit members who are “new members” as defined in by AB 340, shall individually pay an initial Member CALPERS contribution rate of 50% of the normal cost rate for the Defined Benefit Plan in which said newly hired employee is enrolled, rounded to the nearest quarter of 1%, or the current contribution rate of similarly Page 203 of 1053 Police Management Group July 1, 2025 – June 30, 2028 14 situated employees, whichever is greater. (AB 340 – Government Code section 7522.30) Unit members who are “new members” as defined in the above AB 340, shall be enrolled in the AB 340 provided for SAFETY OPTION PLAN TWO (2.7% at 57) (Government Code section 7522.25(e), with final pensionable compensation (as defined for new members in Government Code § 7522.34) being determined by reference to the highest average annual pensionable compensation earned during a period of 36 consecutive months. (Government Code § 7522.32(a).) ARTICLE 24 – RETIREE MEDICAL INSURANCE A. Tier I: Retiree medical insurance stipends provided to employees who retired prior to July 1, 2005, shall remain at existing amounts. B. Tier II: Employees covered by this agreement who were hired before July 1, 2017, and who retire from the City of Hermosa Beach after July 1, 2005, will be eligible for the following medical insurance benefits: The City will pay an amount up to the employee only HMO premium available through the City’s medical insurance provider for employees who complete a minimum of twenty (20) years total full-time sworn police service with the City, regardless of the employee’s age at the time of separation from city service. 1. For retirement at age fifty-five (55) with a minimum of fifteen (15) years total full- time service with the City, the City will pay an amount up to the employee only HMO rate available through the City’s medical insurance provider. 2. Said benefit provided under Sections A and B above, shall commence with the first month following the employee’s approved retirement date by Cal PERS. 3. In order to be eligible for medical supplement payments, an employee must either remain on a medical insurance plan offered by the City or provide proof of coverage on a self-procured medical insurance plan. 4. Any payments made by the City shall normally be made directly to a medical insurance provider. However, other payment arrangements may be considered. 5. Any employee receiving a benefit under this article agrees to apply for, and enroll in, any Federal and/or State medical insurance plan (e.g. Medicare, Medicaid, etc.) for which they may become eligible unless such Federal and/or State medical insurance plan or equivalent no longer exists. Page 204 of 1053 Police Management Group July 1, 2025 – June 30, 2028 15 6. Upon enrollment in Medicare, the City agrees to pay the premium for purchasing coverage equivalent to the benefits provided under the existing Medicare “Part B” program. 7. For employees not eligible for Medicare benefits, who were employed prior to the City’s participation in the Medicare program, the City will continue retiree medical insurance benefits the employee is eligible for under section 1 or 2 above. C. Tier III: Employees covered by this agreement who were hired on or after July 1, 2017, will be eligible for the following medical insurance benefits: 1. For service retirement at age fifty-five (55) with a minimum of twenty (20) years of continuous full-time service with the City, the City will pay a four hundred dollar ($400) per month medical insurance supplement. 2. The benefit provided Tier III, shall commence with the first month following the employee's approved retirement date by Cal PERS. 3. In order to be eligible for medical supplement payments, an employee must either remain on a medical insurance plan offered by the City or provide proof of coverage on a self-procured medical insurance plan. 4. Any payments made by the City shall normally be made directly to a medical insurance provider. However, other payment arrangements may be considered. 5. The payment of the medical insurance supplement will end when the employee reaches the age of eligibility for any Federal or State medical insurance plan. ARTICLE 25 – LEAVE OF ABSENCE Management agrees to allow all employees covered by this MOU to take a leave of absence without pay, not to exceed sixty (60) days, in conjunction with, or in addition to, their regular vacation time. This leave will only be allowed every other year. Timing and duration of leave is subject to approval of the Chief of Police and subject to the needs of the department. This provision shall not reduce any leave entitlement an employee may have under the Military and Veterans Code. Page 205 of 1053 Police Management Group July 1, 2025 – June 30, 2028 16 ARTICLE 26 - FAMILY AND MEDICAL CARE LEAVE As required by State and Federal law, the City will provide Family and Medical Care Leave for eligible Employees. The City maintains a FMLA/CFRA/PDL procedure which governs Family and Medical Care Leave, which is provided to all employees at the start of their employment and on the City’s Intranet site. ARTICLE 27 – VACATION A. Vacation accrual rates shall be as follows: 1. Upon hire, at the rate of 96 hours/year. 2. Commencing with the 7th year, at the rate of 112 hours/year. 3. Commencing with the 8th year, at the rate of 136 hours/year. 4. Commencing with the 15th year, at the rate of 160 hours/year. 5. Commencing with the 16th year, at the rate of 168 hours/year. 6. Commencing with the 17th year, at the rate of 176 hours/year. 7. Commencing with the 18th year, at the rate of 184 hours/year. 8. Commencing with the 19th year, at the rate of 192 hours/year. 9. Commencing with the 20th year, at the rate of 200 hours/year. B. An employee covered by this Agreement may accrue vacation time to a maximum of two hundred seventy (270) hours. Cash out of any earned but unused vacation accrual in excess of two hundred seventy (270) hours (as of January 31st each year) shall be automatically cashed out as part of the February 20th payroll. ARTICLE 28 – HOLIDAYS A. Effective July 1, 2022, all Employees covered by this Agreement shall receive one hundred ten (110) hours per year for the following holidays off with pay: New Year’s Day; Martin Luther King, Jr.’s Birthday; President’s Day; Cesar Chavez Day; Memorial Day; Juneteenth; Independence Day; Labor Day; Veterans Day; Thanksgiving Day; half-day (five (5) hours) Christmas Eve; Christmas Day; half-day (five (5) hours) New Year’s Eve. B. All employees required to work on a recognized holiday shall receive Holiday Compensation Time. Employees covered by this Agreement may accrue up to 100 Page 206 of 1053 Police Management Group July 1, 2025 – June 30, 2028 17 hours of Holiday Compensation Time for those holidays in which compensatory time is earned. The City will provide a holiday schedule to the Police Management Group for review prior to January 1 of each year. For all holidays that fall on a Friday or Saturday employees will receive compensatory time. For all holidays that fall on a Sunday, the holiday will be observed on Monday. Cash out of any earned, but unused holiday compensation hours in excess of 100 hours (as of January 31 of each year) shall be automatically cashed out as part of the February payroll. ARTICLE 29 – SICK LEAVE A. Employees shall accrue ten (10) hours of sick leave per month until the commencement of their fifteenth (15th) year, at which time they will accrue twelve (12) hours per month. B. After an employee accrues and maintains one hundred seventy-six (176) hours of sick leave, the employee may cash out annually up to a maximum of ninety-six (96) hours of accrued sick leave at the employee’s current hourly pay rate. C. In the case of serious illness of a member of the immediate family, the employee may utilize sick leave. Immediate family for the purpose of this section shall be defined as: father; mother; father-in-law; mother-in-law; grandparents; brother; sister; spouse; or legal dependent. Employees may predesignate and substitute other members for those members defined as "immediate family." The intent of this provision is not to expand the number of persons included in the definition of "immediate family" or to increase paid leave opportunities, but rather to recognize variation in family structure (e.g. stepmother for mother). D. Employees covered by this Agreement may, upon resignation or retirement from their employment with the City, elect to be paid for unused sick leave accrued prior to September 16, 2017, at their current rate of pay. Except as provided in A above, unused sick leave accrued after September 16, 2017, shall not be cashed out. Pursuant to Government Code § 20965, related CalPERS, rules and the City’s contract with CalPERS, upon retirement from City employment, a unit member’s unused accumulated sick leave at the time of retirement may be converted to additional service credit. E. Except as otherwise provided in B above, sick leave accrued on or after September 16, 2017, shall not be paid out at resignation or retirement. Page 207 of 1053 Police Management Group July 1, 2025 – June 30, 2028 18 ARTICLE 30 – BEREAVEMENT LEAVE A. Each employee covered by this Agreement shall receive a maximum of forty hours per occurrence to be utilized for Bereavement Leave because of a death in their immediate family, including spouse, child, parent, sibling, grandparent, grandchild, domestic partner, parent in-law, and stepchild. B. One additional unpaid shift shall be granted to the employee upon request. The employee can elect to use available paid leave accruals to cover the additional shift. C. Employees may pre-designate and substitute other Members defined as “immediate family.” The intent of this provision is not to expand the number of persons included in the definition of “immediate family” or to increase paid leave opportunities, but rather to recognize variation in family structure (e.g. stepmother for mother D. Bereavement Leave shall be taken within twelve (12) months of the death and does not need to be consecutive nor will pay in lieu of unused leave for bereavement be provided. ARTICLE 31 — JURY DUTY A. If called for jury duty in a Municipal, Superior, or Federal Court, or for a Coroner's Jury, Employees covered by this Agreement shall remain in their regular pay status. All jury fees except mileage reimbursement shall be returned to the City. The City will provide paid jury duty leave in accordance with Administrative Policy P15. B. Employees who have served four (4) or more hours in one day of jury duty will not be required to report for work within twelve (12) hours of the time they were released, dismissed, or excused from jury duty for the day. At the Supervisor’s discretion an employee may be excused from the reporting requirement if the time they would be at work is de minimis. ARTICLE 32 – MANAGEMENT LEAVE Police Captains and Police Lieutenants shall be allowed one hundred (100) hours of additional leave each calendar year in addition to flex time for extraordinary assignments, fixed holidays and bereavement leave. Management leave does not accumulate or carry over; it must be used each year. Said Management Leave shall have no monetary value. Page 208 of 1053 Police Management Group July 1, 2025 – June 30, 2028 19 ARTICLE 33 – EDUCATIONAL INCENTIVE A. The City agrees that Police Captains and Police Lieutenants who desire to enroll in training, certification programs and academic courses that may provide the employee with general or specific skills and/or knowledge that contributes to their ability to perform their current position or enhances promotional opportunities, shall have their course fees (up to CSU rate), books, materials, and tuition for any CSU (employees who attend a non-CSU campus will receive up to the average of CSULB, CSUDH & CSULA paid by the City, in advance, subject to the approval of the City Manager. The employee will reimburse the City for all expenses incurred for any class or classes the employee fails or does not complete or if the employee voluntarily leaves City employment during the period they are enrolled and received payment. B. Advancement of tuition shall be on a pro-rated basis depending upon the number of hours an Employee covered by this Agreement is normally scheduled to work (i.e. full time @ 100% coverage, half time @ 50% coverage, etc.). ARTICLE 34 – UNIFORM ALLOWANCE A. The uniform allowance for Police Captains and Police Lieutenants shall be one thousand two hundred dollars ($1,200) per year, payable through the regular payroll schedule. B. Uniform allowances shall be reported to CalPERS periodically when earned, on a per pay period basis, in accordance with the Public Employees’ Retirement Law (PERL) and applicable regulations. C. These items are not reportable for “new members” under the Public Employees’ Pension Reform Act of 2013 (PEPRA), as defined by Government Code Section 7522.04(f). ARTICLE 35 – AMMUNITION REPLACEMENT A. In addition to the quarterly qualification ammunition, each officer will be allowed to utilize fifty (50) rounds of ammunition for their primary duty weapon, at City expense, each month at the firing range used by the Department. The City will also pay for the expense of using the range. The ammunition will be used to practice on an approved course of fire so that officers will become more proficient with their service weapons. B. The City will not compensate officers for the time spent to utilize this ammunition. Officers must use the allotted ammunition each month; it does not accumulate. Page 209 of 1053 Police Management Group July 1, 2025 – June 30, 2028 20 ARTICLE 36 – DISCIPLINARY ACTIONS A. For the purpose of defining disciplinary actions, the following definitions shall be applicable: 1. Dismissal 2. Demotion 3. Suspension 4. Reductions in pay 5. Reprimand (written) B. Appeals from the disciplinary actions shall be subject to the City of Hermosa Beach Personnel Rules and Regulations. C. Prior to the commencement of any internal investigation which is likely to subject the officer to disciplinary action, the officer shall be advised of their rights pursuant to Section 3300, et. seq., of the California Government code as amended. All rights contained therein shall be applicable to the disciplinary actions and shall be used as a minimum guideline only. D. Any reprimand record or other writing containing adverse comments included in the employee’s personnel package is a written reprimand. Adverse comments or documents placed into the Evaluation Log (also referred to as the “Red File”) are not written reprimands. Evaluation log entries may be appealed to the Chief of Police pursuant to procedures set forth in the Police Department Policy and Procedures Manual. E. Inclusionary periods as currently set forth in the Police Department rules and Regulations shall remain in effect during this MOU ARTICLE 37 – LAYOFF A. Hermosa Beach Municipal Code Section 2.76 and the City of Hermosa Beach Personnel Rules and Regulations are the governing provision regarding layoff. However, City further agrees that prior to implementation of any such layoff, discussions shall be held to explore other alternatives, mitigation, etc. Page 210 of 1053 Police Management Group July 1, 2025 – June 30, 2028 21 B. It is further agreed that in the event the City should contract with another agency for provision of police services, the Police Management Group shall receive six (6) months advance notice prior to the effective date of any such change. ARTICLE 38 – NO SMOKING The parties agree that the City shall amend its class specifications for unit positions to provide that employees who become unit employees after March 1, 1988, shall, as a condition of their continued employment, refrain from smoking tobacco or any other non- tobacco substance at any time on or off duty. Violation of this condition of employment shall be deemed good cause for dismissal. ARTICLE 39 – ANNUAL PHYSICAL A. All employees covered by this Agreement shall be provided with a complete physical examination (participation is voluntary) according to the following schedule: 1. Every two (2) years up to, and including, age 38. 2. Annually at age 39 and thereafter. B. Said physical to be at a location of the City's choice and at the City's expense. C. The physical exam is to include at least the following: 1. Review of medical history, physical examination; Urinalysis; VDRL; X-Rays (Chest PA, Lumbar Spine and Cervical) only if indicated; Blood groupings, CBC, Chem Panel 17; EKG and Treadmill; Lipid Analysis; Pulmonary Function Test; Hearing test; Strength and Flexibility testing. D. Upon submitting proof of an annual physical exam employees covered by this Agreement shall receive ten (10) hours of wellness time. This time may not be cashed out and will not roll over to the subsequent year. ARTICLE 40 – WELLNESS REIMBURSEMENT PROGRAM A. Employees may request reimbursement of up to five hundred dollars ($500) dollars per plan year for participation in activities that promote personal health and wellness. B. Eligible expenses must be incurred while actively employed and include: 1. Gym, fitness center/studio, and health club membership and fees. Page 211 of 1053 Police Management Group July 1, 2025 – June 30, 2028 22 2. Fitness and nutrition counseling. 3. Fitness and sports classes/lessons. 4. Yoga, Pilates and meditation classes. C. Expenses not eligible for reimbursement include but are not limited to apparel, vitamins, proteins, supplements, exercise equipment and salon/spa memberships. All reimbursement requests are subject to Human Resources approval. D. The Plan Year for the wellness reimbursement will be paid for expenses purchased from July 1 through June 30 of the prior current fiscal year. All reimbursement requests must be submitted to Human Resources between the first and last business day of July each year (annual request period). Costs above the annual maximum of five hundred dollars ($500) will be the sole responsibility of the employee. No carryover is allowed of any unused funds. Employee must submit the Wellness Reimbursement Request Form to Human Resources during the annual request period and employee must attach all itemized receipts/proof of purchase for qualified purchases to the request form. Human Resources may request additional information to determine eligibility for reimbursement. Employees must be active on the payout date in order to receive reimbursement. ARTICLE 41 – INDUSTRIAL INJURIES AND ILLNESSES A. In the event that an employee covered by this Agreement sustains an injury or illness occurring in the course of their employment with the City, the employee shall be entitled to that compensation prescribed by State law and all items of compensation specified in this Agreement. B. An employee on industrial injury leave shall be under the direction of the City. They shall be available at all times during City business hours subject to the advice of their treating physician. C. An employee on industrial injury leave shall be subject to the rights, protection and responsibilities as detailed in the Police Department policy manual. D. It is understood that the City will provide medical facilities to be used for industrial accidents or illness. E. Employees will be seen and treated by medical professionals that are part of the Medical Provider Network, unless an employee has pre-designated a physician. F. Employees may designate a personal physician to provide treatment in the event of a workers’ compensation injury or illness. A pre-designation form entitled, Page 212 of 1053 Police Management Group July 1, 2025 – June 30, 2028 23 “PERSONAL PHYSICIAN PRE-DESIGNATION FORM FOR WORK RELATED INJURIES” must be completed in order to designate a physician. This two-page form is available in the Human Resources Office and must be signed by the employee AND their personal physician and returned to the Human Resources Office BEFORE an injury occurs in order to be valid. G. An employee who suffers an injury-on-duty will continue to have payment of the City portion of all Health Insurance premiums paid for a period of seven (7) full months commencing with the month in which the injury occurred. H. Nothing herein shall prevent an employee from utilizing their accrued time in lieu of receiving temporary disability payments under the provisions of the Workers’ Compensation laws of the State of California. ARTICLE 42 – REOPENERS/ME-TOO CLAUSE The parties agree to open the meet and confer process during the term of this MOU only as regards the following issues. These reopeners are not contingent upon the execution of any successor MOU and no successor MOU is contingent upon agreement on these reopeners: A. The City and PMG agree to meet and confer on moving the City from a bi-monthly payroll period to a bi-weekly payroll period. It is understood that in order to do so, all bargaining units in the City must agree to this change. B. The City and PMG agree to meet and confer on the City’s contribution for medical coverage if the monthly premium exceeds the cost of the family HMO plan. C. During the term of this MOU, if the Police Officer’s Association receives a higher increase to the proposed cost of living increases, as described in Article 15 Wages, the City agrees to provide the same such increases and improvements to the Association. D. The provision of this paragraph shall expire on and not be effective after June 30, 2028. ARTICLE 43 – DURATION OF CONTRACT This MOU is effective July 1, 2025 and shall remain in full force and effect through June 30, 2028. Page 213 of 1053 Police Management Group July 1, 2025 – June 30, 2028 24 IN WITNESS WHEREOF, the parties hereto have caused their duly authorized representatives to execute this Memorandum of Understanding this _______ day of ___________________, 2025. HERMOSA BEACH POLICE MANAGEMENT GROUP CITY OF HERMOSA BEACH Eric Cahalan, Police Captain Cynthia Stafford, Chief Negotiator Joe Poelstra, Acting Police Captain Steve Napolitano, Interim City Manager _________________________________ Mick Gaglia, Police Lieutenant Brandon Walker, Director of Administrative Services _________________________________ Tiffany Nguyen, Human Resources Manager Page 214 of 1053 Police Management Group July 1, 2025 – June 30, 2028 25 EXHIBIT A Page 215 of 1053 Police Management Group July 1, 2025 – June 30, 2028 26 EXHIBIT B GRIEVANCE PROCEDURES FOR HERMOSA BEACH POLICE DEPARTMENT I. Purpose of Grievance Procedures A. To promote improved employee-employer relations by establishing grievance procedures on matters. B. To provide that grievances shall be heard and settled as informally as possible. C. To enable grievances to be settled promptly and/or as near to the point of origin as possible. II. Definition A grievance is defined as any dispute concerning the interpretation, intent or application of the written Memorandum of Understanding or departmental rules and regulations governing personnel practices or working conditions applicable to employees covered by the Memorandum of Understanding. An impasse in meeting and conferring upon the terms of a proposed Memorandum of Understanding is not a grievance. III. Conduct of Grievance Procedure A. An employee may request the assistance of another person of his own choosing in preparing and presenting of their grievance at any level of review, or may be represented by a recognized employee organization, or may represent himself. B. The employee and his representative, if any, may use a reasonable amount of work time, as determined by the appropriate Division Commander, and a Police Management Group Board Representative, in conferring about and presenting a grievance. C. Any grievance relating to the retroactive status of monetary or fiscal matters shall be limited to the date of filing of the grievance in writing, except in such cases where it would be impossible for the employee to have prior knowledge of an accounting error, or where the error is departmentally or City caused. Page 216 of 1053 Police Management Group July 1, 2025 – June 30, 2028 27 D. The time limits specified may be extended to a definite date by mutual agreement of the employee and the reviewer concerned. E. Employees shall be free from reprisal for using the grievance procedure. IV. Matters Subject to Grievance Procedure Full-time employees having probationary or permanent status may process a personal grievance on one, or more than one, of the following grounds. A. Improper application of rules, regulations and procedures. B. Unfair treatment, including coercion, restraint, or reprisal. C. Promotion procedures implemented unfairly. D. Non-selection for training opportunities. E. Discrimination because of race, religion, color, creed, or national origin. F. Any matter affecting an employee’s affecting wages, hours or working conditions. G. Discharge, demotion, or suspension of less than five (5) days. Suspensions of five (5) days or greater are governed by Rule XXX of the Hermosa Beach Personnel Rules. H. Individual disputes over the intents or application of the provisions of the most recent officially signed agreement between the City and their recognized employee representatives. I. Probationary employees may file grievances under all of the above, but not as applied to their performance rating or dismissal. V. Grievance Procedure Step One – Informal Process An employee must attempt first to resolve a grievance through discussion with his immediate supervisor without undue delay on an informal basis. If, after such discussion, the employee does not believe the problem has been satisfactorily resolved, he shall have the right and obligation to discuss it with his supervisor’s immediate superior, if any, and his department head if necessary. Every effort shall be made to find an acceptable solution by these informal means at the most immediate level of supervision. At no time may the informal process go beyond the department head concerned. In order that this informal procedure may be Page 217 of 1053 Police Management Group July 1, 2025 – June 30, 2028 28 responsive, all parties involved shall expedite this process. In no case may more than fifteen (15) calendar days elapse from the date of the alleged incident or action and the resolutions of the grievance or completion of the informal process. Said grievance shall be considered waived if not so presented to the immediate supervisor within fifteen (15) calendar days following the day during which the event upon which the grievance is based occurred. Step Two – Formal Process – Management Supervisor If the grievance is not resolved through the informal process, the employee shall have the right within ten (10) working days from the decision or completion of the informal process to file the grievance in writing on a specified form and present it to his Division Commander. The Division Commander shall discuss the grievance with the employee and shall render a decision and comments in writing and return them to the employee within ten (10) working days after receiving the grievance. Failure of the grievant to serve such written notice ten (10) calendar days following the termination of the informal step shall constitute a waiver of the grievance. Step Three – Formal Process – Department Head If the grievance procedure is not resolved at Step 2 and the employee is notified in writing, the employee may, within the next ten (10) working days present the grievance in writing to the department head. In the event that no written response is given to the employee within ten (10) working days from the date of submission of the written grievance, the grievance will be assumed to have been valid and the employer will take steps to correct that problem. Failure of the employee to take appropriate action within the prescribed time periods will be deemed to constitute termination of the grievance. Failure of the employer to respond within the time provided will be deemed to be an admission as to the validity of the grievance and will require affirmative action to correct the grievance. The department head shall render his decision and comments in writing within ten (10) working days from the date of receipt of the grievance and return them to the employee within that time. Step Four – Advisory Arbitration A. If the grievance is not resolved in Step 3 the employee may within ten (10) working days, present the grievance in writing to the City Manager or his designate for processing. Failure of the employee to take this action within five (5) working days from the date of receipt of rejection of the grievance in Step 3 will be deemed to constitute a termination of the grievance. B. The scope of the advisory arbitration of grievance shall include all of the greetable Page 218 of 1053 Police Management Group July 1, 2025 – June 30, 2028 29 matters as set forth in Section 4 of this procedure. An exception would be those matters that by the Hermosa Beach Personnel Rules must be adjudicated by the Hermosa Beach Civil Service Commission. All other grievances shall bypass Step 4 of the grievance procedure and go to the Step 5 procedures. An employee who chooses advisory arbitration shall be deemed to have made a choice between the Civil Service Board of Review and arbitration and, therefore, may not seek two hearings on the same grievance. C. As soon as possible, and in any event not later than ten (10) working days after either party received written notice from the other of the desire to arbitrate, the parties shall agree upon an arbitrator unless external constraints prohibit compliance, whereupon the earliest date available shall apply. D. Arbitrator shall be selected from a list of seven (7) arbitrators from a list provided by the State or Federal Mediation and Conciliation Service within two (2) working days. If a mutual agreement cannot be reached at a meeting of the two parties as to selection of an arbitrator, then each party shall strike off a name from the list on an alternating basis until one name remains which person shall become the arbitrator. The City shall have the first opportunity to strike a name from the list of (7) arbitrators. The priority of striking names shall alternate from one party to the other each time advisory arbitration is invoked by the same parties. 1. Any arbitrator appointed must be familiar with employee/management relations in public employment. 2. The arbitrator shall hold such hearings and conduct such proceedings as may be necessary, but such hearings and proceedings shall be conducted in an expeditious and confidential manner with the involved parties only. Employees called as witnesses shall be released from duty as needed. 3. The rules of conduct of proceedings shall be according to those procedures utilized by the Arbitration Service. 4. The findings of fact and the recommendations of the arbitrator shall be transmitted to the involved parties and the City Manager. 5. The fees and expenses, including the making of the record of the arbitrator, shall be borne equally by the parties, except attorney fees. Calling of the witnesses by either party shall be done with a reasonable amount of restraint. An excessive use of witnesses will necessitate the cost of loss of work time to be paid by the party calling the witnesses. A decision of the arbitrator may be requested by either party as to whether there may have been an excessive use of witnesses. Page 219 of 1053 Police Management Group July 1, 2025 – June 30, 2028 30 6. The arbitrator shall have no power or alter, amend, change, add to, or subtract from any of the terms of the Memorandum of Understanding. The decision of the arbitrator shall be based solely upon the evidence and arguments presented to him by the respective parties in the presence of each other. 7. The decision of the arbitrator shall be advisory only. Step Five – Final Process – City Manager If the grievance cannot be resolved at Step 3, the employee may thereafter submit the matter to the City Manager or their properly appointed representative for the purposes of obtaining their review and settlement of the grievance. Thereafter the City Manager or their designated representative shall, in all non-arbitrable cases, review the matter and render a decision in writing to the parties within fifteen (15) calendar days from the date of receipt. Page 220 of 1053 LABOR CONTRACTS AND UNREPRESENTED EMPLOYEES Page 221 of 1053 Through labor negotiations,the City strives to maintain competitive wages,hours,and working conditions in a high-cost geographic labor market ensuring the ability to retain and attract a high-quality workforce that delivers a wide range of services to the community. Page 222 of 1053 INTRODUCTION The Meyers-Milias Brown Act requires that local public agencies negotiate with its respective bargaining units regarding wages,hours,and working conditions.Under direction from the City Council,the Council approved a City negotiating team that was tasked with negotiating a successor MOU with each of the City’s bargaining units for new terms.The Current MOU’s for the General and Supervisory Employees’and the Police Management Group expired on June 30,2025. The City’s negotiating team met and conferred with representatives of the General and Supervisory Unit and the Police Management Group to discuss wages,hours,and other terms and conditions of employment contained in the successor MOU.The City and the Teamsters in June 2025 and the Teamsters membership ratified the MOU on July 9,2025.PMG and the City reached agreement in July,and the MOU was ratified that same month. Page 223 of 1053 INTRODUCTION Outside of the City’s represented employees,Hermosa Beach has an unrepresented group.These 5 unrepresented employees do not have a union and are not entitled to bargain or meet and confer under the MMBA for wages,hours and terms and conditions of employment like represented employees. Page 224 of 1053 21classifications and 51 employees: Teamsters Membership ACCOUNT CLERK BUILDING & PLANNING TECHNICIAN BUILDING INSPECTOR CODE ENFORCEMENT OFFICER COMMUNITY SERVICES OFFICER ENGINEERING TECHNICIAN EQUIPMENT MECHANIC MAINTENANCE WORKER I MAINTENANCE WORKER II OFFICE ASSISTANT POLICE SERVICE OFFICER PUBLIC WORKS INSPECTOR RECREATION SPECIALIST SENIOR ACCOUNT CLERK SENIOR OFFICE ASSISTANT LEAD SPECIAL EVENTS AND FILIMING COORDINATOR SPECIAL EVENTS AND FILMING COORDINATOR CREW SUPERVISOR SENIOR EQUIPMENT MECHANIC COMMUNITY SERVICES FIELD SUPERVISOR POLICE SERVICE OFFICER SUPERVISORPage 225 of 1053 PMG 2 classifications and 4 employees: •Police Lieutenant •Police Captain Unrepresented Employees 5 classification and employees: •HR Manager •Finance Manager •EA to the City Manager •HR Analyst •Risk Analyst Membership Page 226 of 1053 TEAMSTERS MOU Term: 3 years -July 1, 2025 -June 30, 2028 1. Wage Rate Increase (Article 31): •3% effective 7/1/25. •3%effective 7/1/26. •3% effective 7/1/27. •Bring all classifications in the unit up to the median per Comp Study on 7/1/25. 2. Shift Differential (Article 35): •Increase shift differential: Swing shift $1.00 per hour. Graveyard shift $1.25 per hour. 3. Training Premium Pay (Article 41): •Increase to $3 per hour. 4.Health and Welfare (Article 50): •No medical premium increases. •City to pay for vision insurance, provided that after changing dental providers, the cost of the dental premium is reduced by at least 20%. •$750 Cash In Lieu if opting out of insurance. Page 227 of 1053 TEAMSTERS MOU 5.Bilingual Pay (Article 41): •Reduce premium pay from 5% of salary to $100/month and remove cap. 7. Vacation (Article 42): Increase vacation hours for tenured employees: •1st Year 80 hours •2nd Year 80 hours •4th Year 96 hours •6th Year 120 hours •10th Year 144 hours •14th Year 168 hours •18th Year 192 hours 8. Holidays (Article 21) Add ½ Christmas Eve and ½ day NYE holiday and delete 10 hours flex time. Page 228 of 1053 POLICE MANAGEMENT GROUP MOU Term: 3 years -July 1, 2025 -June 30, 2028 Wage Rate Increase •3% effective 7/1/25 •3% effective 7/1/26 •3% effective 7/1/27 •Bring all classifications up to median 7/1/25 Education Incentives Increase advanced POST Certificate percentage from 5% to 10% to mirror POA. Eligible to receive after 2 years in position of Lt. or Capt. Longevity Pay Mirror POA Language and add: Eligible for 5% upon commencement of the fifth (5th) year (Not reportable to PERS, as PERS requires "exceeding of 5 years") Page 229 of 1053 PMG MOU Holidays ½ day (5 hours) Christmas Eve and ½ day (5 hours) New Year’s Eve and delete 10 hours holiday flex time. Deferred Comp. Match Increase deferred comp. match from $25/month to $50/month. Uniform Allowance Increase to $1,200 (currently $1,000) Physical Fitness / Officer Wellness Incentive •10 hours of wellness time (non-cashable) upon submitting proof of an annual physical exam. •Up to $500 reimbursement for wellness memberships or fitness events. •Delete language on being able to work out for 30 mins on City time. Vacation Add the following to match POA: •Commencing with the 18th year, at the rate of 184 hours/year. •Commencing with the 19th year, at the rate of 192 hours/year. •Commencing with the 20th year, at the rate of 200 hours/year. Page 230 of 1053 UNREPRESENTED REPORT Wages •3% effective 7/1/25 •3% effective 7/1/26 •3% effective 7/1/27 •Bring all classifications up to median 7/1/25 Premium Pay $350 flat rate per month for job-related certification and $400 for master’s degree. Wellness Reimbursement $500 Deferred Comp Increase to $50 per month Page 231 of 1053 UNREPRESENTED REPORT Deferred Comp. Match Increase deferred comp. match from $25/month to $50/month. Performance Bonus Correction Add 3 classifications (HR Analyst, Risk Analyst, EA) to be eligible to match PAE and remove OT eligibility. Add 5th step for HR Manager Position was part of Management MOU but moved to Unrepresented in 2024. Only unrepresented position without a 5th step. Page 232 of 1053 PAE SIDE LETTER Vacation Increase vacation hours for tenured employees: •6th Year 120 hours •10th Year 144 hours •14th Year 168 hours •18th Year 192 hours Page 233 of 1053 Fiscal Impact The total cost of the negotiated changes is estimated to be $1,489,780 for FY 2026-2028,which will be included in each subsequent year’s proposed budgets. Page 234 of 1053 Recommendation Staff recommends that the City of Hermosa Beach City Council approve the Resolution and successor Memoranda of Understanding between the City of Hermosa Beach and the General and Supervisory Employees’ Bargaining Unit,Teamsters,Local 986 and the Police Management Group for the period of July 1,2025,through June 30,2028. Staff further recommends that the City of Hermosa Beach City Council approve the Resolution and Side Letter between the City of Hermosa Beach and the Professional and Administrative Employees and the Unrepresented Employees Salary and Benefits Resolution. Page 235 of 1053 Cyndi Stafford, Human Resources cstafford@hermosabeach.gov THANK YOU! Page 236 of 1053 City of Hermosa Beach | Page 1 of 4 Meeting Date: August 26, 2025 Staff Report No. 25-AS-065 Honorable Mayor and Members of the Hermosa Beach City Council ADOPT A RESOLUTION FOR WAGES AND EMPLOYMENT TERMS AND CONDITIONS FOR UNREPRESENTED EMPLOYEES EFFECTIVE JULY 1, 2025 – JUNE 30, 2028 (Human Resources, Cynthia Stafford) Recommended Action: Staff recommends City Council adopt a Resolution (Attachment 1) approving wages and terms and conditions of employment in Exhibit A (Attachment 2) for the Unrepresented classifications for the Fiscal Years (FY) 2026-2028. Executive Summary: The City has a number of positions that are not represented by a labor association due to their access to confidential labor negotiations information. The City did meet with the unrepresented employees seeking input on wages and employment terms and conditions. While this was not a negotiation, the unrepresented employees’ requests were heard and evaluated by the City. The terms of the tentative agreements are summarized below. The total estimated cost of the negotiated changes is $198,780 for FY 2026-2028. Background: The current Unrepresented Group Resolution expired on June 30, 2025. Under direction from the City Council, the Council-approved City negotiating team has been in negotiations with all of the City’s bargaining units and the Unrepresented Group for new terms. The City’s aim through labor negotiations is to maintain competitive wages, hours, and working conditions in a high-cost geographic labor market to retain and attract a high- quality workforce to serve our community across a range of services. Most position classifications in the City are comparable to those in other municipalities. The City contracted with Reward Strategy Group to conduct a compensation study using eleven benchmark cities in the region for labor market comparisons. The City’s negotiating team met all employees in the Unrepresented Group to discuss wages, hours, and other terms and conditions of employment contained in the Resolution that expired on June 30, 2025. Page 237 of 1053 City of Hermosa Beach | Page 2 of 4 This bargaining unit consists of the following classifications: • Finance Manager • Human Resources Manager • Human Resources Analyst • Risk Management Analyst • Executive Assistant to the City Manager The parties have reached a tentative agreement within the aut hority provided by City Council and on the terms described below. The terms of the tentative agreement, set forth in the new Resolution and hereby submitted to the City Council for approval. Discussion: The tentative Resolution for the Unrepresented Group, includes the following terms: 1. Term. July 1, 2025 - June 30, 2028. 2. Wages. The parties agreed to the following salary increases over the next three years. A. Effective July 1, 2025, the salary table shall be adjusted to bring all bargaining unit positions that are below market to median as determined by the 2024 Reward Strategy Group Salary Survey Results. B. Effective July 1, 2025, and after the implementation of median adjustments, where applicable, the salary table for all classifications will be increased by an additional three percent (3.0%). C. Effective July 1, 2026, and after the implementation of median adjustments, where applicable, the salary table for all classifications shall be increased by three percent (3.0%). D. Effective July 1, 2027, and after the implementation of median adjustments, where applicable, the salary table for all classifications shall be increased by three percent (3.0%). 3. Acting Pay. The parties agree to compensate an employee when they are assigned the full range of job duties for a higher-level classification. Such employee shall be eligible for Acting Pay after 80 consecutive hours of performing the additional duties and shall be placed on a step in the salary range of the position in which they are temporarily assigned that provides at least a 5% increase to their current salary. Any employee receiving Acting Pay shall not be eligible for Additional Duties Pay. 4. Additional Duties Pay. The parties agree to compensate an employee when they are temporarily assigned additional duties. Such employee shall be eligible for Additional Duties Pay of $400 per month after 80 consecutive hours of performing Page 238 of 1053 City of Hermosa Beach | Page 3 of 4 the additional duties. Any employee receiving Additional Duties Pay shall not be eligible for Acting Pay. 5. Health and Welfare. Add a cash in lieu option of $750 per month if an employee waives health insurance through the City of Hermosa Beach and presents proof of medical coverage through a spouse or domestic partner. 6. Deferred Compensation. The parties agreed the City will match employee contributions up to $50 per month. 7. Bilingual Premium Pay. Decrease the bilingual premium pay from 5% of base pay to $100 per month and remove the limit of how many employees are eligible to receive the premium pay. 8. Vacation. Increase vacation hours in the following manner: 6th Year: From 112 hour to 120 hours 10th Year: From 128 hours to 144 hours 14th Year: From 144 hours to 168 hours 18th Year: From 160 hour to 192 hours 9. Holidays. Add half-day (5 hours) holiday on Christmas Eve and New Year’s Eve and delete Holiday Flex Time of ten (10) hours. 10. Management Leave. Increased by 10 hours annually from 70 to 80 hours. Management Leave may not be cashed out or rolled over from one year to the next. Three classifications were added to Management Leave eligibility and are no longer eligible for overtime. 11. Education Incentive. Employees covered by this Resolution who obtain a master’s degree in public administration, or a related field, shall receive additional compensation of $400 per month. In addition, employees who possess an accredited professional certification related to their position with the City shall receive additional compensation of $350 per month, subject to approval of the City Manager. An employee shall only be eligible for one certification and master’s degree incentive, regardless of the number of professional certifications or degrees the employee possesses. Fiscal Impact: The total estimated cost of the negotiated changes is estimated to be $198,780 for FY 2026-2028. Staff will budget the applicable change in each subsequent fiscal year’s proposed budgets. Page 239 of 1053 City of Hermosa Beach | Page 4 of 4 Attachments: 1. Draft Resolution 2. Terms and Conditions of Employment for Unrepresented Classifications Respectfully Submitted by: Cynthia Stafford, Human Resources Noted for Fiscal Impact: Henry Chao, Finance Manager Concur: Brandon Walker, Administrative Services Director Legal Review: Todd Leishman, Interim City Attorney Approved: Steve Napolitano, Interim City Manager Page 240 of 1053 Page 1 of 2 RES NO. 22- CITY OF HERMOSA BEACH RESOLUTION NO. 25- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, ADOPTING TERMS AND CONDITIONS OF EMPLOYMENT FOR THE UNREPRESENTED GROUP WHEREAS, employees of the City of Hermosa Beach, California in the Unrepresented Group have met with the City of Hermosa Beach on matters concerning wages, hours, and working conditions; and, WHEREAS, Unrepresented Group and City of Hermosa Beach Chief Labor Negotiator have cooperatively agreed to changes to the Unrepresented Group Report; and, WHEREAS, the Unrepresented Group and City of Hermosa Beach Chief Labor Negotiator have mutually agreed to recommend that the City Council adopt these changes to the Unrepresented Group Report. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The City Council of the City of Hermosa Beach resolves to approve a Resolution for the Unrepresented Group, to be effective for the period July 1, 2025, through and including June 30, 2028, and authorizes the City’s Chief Negotiator to sign the Report on behalf of the City. SECTION 2. This resolution takes effect immediately and that the City Clerk shall certify to the passage and adoption of this resolution; shall cause the same to be entered among the original resolutions of said City; and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said City in the minutes of the meeting at which time same is passed and adopted. Page 241 of 1053 Page 2 of 2 RES NO. 22- PASSED, APPROVED and ADOPTED on this 26th day of August 2025. Rob Saemann PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM: ________________________________ ________________________________ Myra Maravilla Todd Leishman City Clerk Interim City Attorney Page 242 of 1053 City of Hermosa Beach Salary and Benefits for Unrepresented Classifications THE FOLLOWING SALARY AND BENEFIT PROVISIONS APPLY TO EMPLOYEES IN THE UNREPRESENTED CLASSIFIC ATIONS OF HUMAN RESOURCES MANAGER, HUMAN RESOURCES ANALYST, RISK MANAGEMENT ANALYST, FINANCE MANAGER, AND EXECUTIVE ASSISTANT TO THE CITY MANAGER NON-DISCRIMINATION The City and the employees covered by this Resolution agree not to discriminate against any employee or applicant because of hair texture and protective hairstyles (such as braids, locks, and twists), color, religious creed (including religious dress and religious grooming practices), national origin, ancestry, citizenship status, age (40 years and older), sex (including pregnancy, perceived pregnancy, childbirth, breastfe eding, or related medical conditions), gender, gender identity and expression (including transgender identity and expression), because an individual has transitioned (to live as the gender with which they identify), is transitioning (or is perceived to be transitioning), sexual orientation, sex stereotyping, marital status, domestic partner status, military service and veteran status, physical and/or mental disability (including HIV and AIDS), legally protected medical condition or information (including genetic information), protected medical leaves (requesting or approved), status as a victim of domestic violence, sexual assault, or stalking, enrollment in a public assistance program, their intersectionality of protected characteristics, or activity or any other basis protected by local, state, or federal laws. political affiliation, race, religion, color, sex, age, marital status, national origin, or handicap, and with proper regard for their privacy and constitutional rights as citizens. Additionally, the City expects and requires all employees to treat one another with dignity and respect. Harassment of other employees is a violation of law. No employment decision may be made based upon an employee’s submission to or rejection of such conduct. It is the responsibility of any employee who believes that they are the victim of such harassment to report the conduct to the supervisor, Department Director, Human Resources Manager or the City Manager in a timely manner. WAGES A. The salary table attached to th is Report as Exhibit A shall be revised by increasing each amount as follows: 1. Effective July 1, 2025, the salary table shall be adjusted to bring all positions that are below market to median as determined by the 2025 Reward Strategy Group Salary Survey Results report as identified in the report. Page 243 of 1053 Unrepresented Group Report 2025-2028 Page 1 of 14 2. Effective July 1, 2025, and after the implementation of median adjustments, where applicable, the salary table for all classifications will be increased by an additional three percent (3%). 3. Effective July 1, 2026, and after the implementation of median adjustments, where applicable, the salary table for all classifications shall be increased by three percent (3%). 4. Effective July 1, 2027, and after the implementation of median adjustments, where applicable, the salary table for all classifications shall be increased by three percent (3%). STEP INCREASES Salary steps for all classifications are “1” through “5”, each step to be one (1) year apart. Step increases shall be effective at the beginning of the next pay period following the anniversary of their date of hire (1st or 16th of the month). To be eligible for a step increase, an employee must receive an overall evaluation of “meeting expectations” or better. Generally, initial appointments shall be made at the "1” step. Upon the recommendation of the Department Director, and approval by the City Manager, an appointment may be made at a higher step. MERIT PAY A. The employees covered by this Resolution are eligible to receive Merit Pay for superior performance. Said bonus pay will be up to a maximum of +5% of the monthly base pay for six-month (bi-annual) increments. The two bi-annual periods are July 1 – December 31 and January 1 – June 30. B. In order for an employee to receive Merit Pay, the Department Director and employee shall agree to specific goals to achieve for each bi -annual period. At the end of the reporting period, the employee shall provide a detailed outline of the goals that have been met. Based on this documentation, the Director shall determine if the employee is eligible for the Merit Pay, either in full (5%) or a lesser amount. Achieving any of the goals equates to performance over and above standard performance and is recognized as superior performance as it relates to these goals. The Bonus Pay will be included in the pay period following the period that is being evaluated provided that the detailed outline of goals met is received in a timely manner. The parties understand that bonus pay in these amounts is reportable to the California Public Employees Retirement System (CalPERS) as employee compensation and thus be “PERSable” to the extent permissible by law. C. The scale is as follows: 5% Superior Performance Bonus (employee met nearly 100% of the goals) Page 244 of 1053 Unrepresented Group Report 2025-2028 Page 2 of 14 4% Superior Performance Bonus (employee met at least 80% of the goals) 3% Superior Performance Bonus (employee met at least 60% of the goals) 2% Superior Performance Bonus (employee met at least 40% of the goals) 1% Superior Performance Bonus (employee met at least 20% of the goals) The Performance Bonus may be prorated if an employee voluntarily leaves the City before the end of the rating period or becomes a member of the Unrepresented Group after the start of the rating period. Prorating the Performance Bonus is at the discretion of the City Manager. For salary comparison purposes, base salary shall be increased by 3.75% (75% of maximum Bonus Pay) to adjust for Bonus Pay eligibility for those classes eligible. DEFERRED COMPENSATION A. Each employee, individually, may elect to participate in the Deferred Compensation Plans established and adopted by the City of Hermosa Beach. B. Upon the first pay period after Council adoption of this Resolution, the City shall match the employee’s contribution up a maximum of fifty dollars ($50) per month. EDUCATIONAL ALLOWANCE A. City agrees that employees who desire to enroll in training, certification programs, and/or academic courses at a State of California approved and/or recognized college or university that may provide the employee with general or specific skills and/or knowledge that contributes to their ability to perform their current p osition or enhances promotional opportunities shall have their course fees, books and tuition (up to CSU rates) paid by the City in advance, subject to approval of the City Manager. The employee will reimburse the City for all expenses incurred for any class or classes the employee fails or does not complete; or if the employee voluntarily leaves City employment during the period they are enrolled and received payment. B. Employees who attend a non-CSU campus will receive up to the average tuition rate of CSULB, CSUDH & CSULA. Employees may be reimbursed for the renewal of certifications and/or professional licenses that are job -related, subject to the approval of Human Resources and the City Manager. C. Advancement of tuition shall be on a pro-rated basis depending upon the number of hours an employee covered by this Resolution is normally scheduled to work (i.e. full time @ 100% reimbursement, up to CSU rates; half time @ 50% reimbursement, etc.). Page 245 of 1053 Unrepresented Group Report 2025-2028 Page 3 of 14 EDUCATION INCENTIVE A. Employees covered by this Resolution who obtain a master’s degree in public administration, or a related field, shall receive additional compensation of $400 per month. An employee shall only be eligible for one master’s degree incentive, regardless of the number of master’s degrees the employee possesses. B. Employees covered by this Resolution who possess an accredited professional certification related to their position with the City shall receive additional compensation of $350 per month, subject to approval of the City Manager. An employee shall only be eligible for one certification incentive (such as a Certified Public Accountant incentive and “PERSable” as applicable), regardless of the number of professional certifications the employee possesses. ACTING PAY Employees covered by this Agreement who are temporarily assigned to a higher classification because of emergency conditions, Sick Leave, Vacation and/or vacancy shall receive the higher rate of pay commencing after eighty (80) consecutive hours of such assignment. Employee shall be placed on a step in the salary range of the position in which they are temporarily assigned that provides at least a 10% increase to their current salary. A. The parties understand that these amounts shall be reported to PERS as compensation and shall be “PERSable.” B. In accordance with Gov. Code Section 20480, if an employee is placed in an Acting position that is vacant as a result of a vacancy, the hours worked by the employee shall be reported to PERS and shall not exceed 960 hours in a fiscal year. ADDITIONAL DUTIES PAY When an employee is officially determined by their Department Director and the City Manager to be temporarily performing additional duties outside of their classification, such employee shall be eligible for Additional Duties Pay of $400 per month. Eligibility for the additional pay shall commence after 80 consecutive hours of such assignment. An employee is eligible for Additional Duties Pay for six (6) months or until they are no longer performing the duties. If the employee is still performing the duties after six (6), the City shall make every effort to reassign the additional duties to another eligible employee. Any employee receiving Acting Pay shall not be eligible for Additional Duties Pay. BILINGUAL PAY A. The City agrees to pay a monthly premium of $100 per month to full-time employees who have demonstrated proficiency/fluency in a second language which has been Page 246 of 1053 Unrepresented Group Report 2025-2028 Page 4 of 14 demonstrated to be of value to the City in providing customer service. This compensation will be paid to employees who are routinely and consistently assigned to positions requiring communication skills in languages other than E nglish. This amount shall be reported to PERS as compensation and shall be “PERSable.” B. An employee receiving Bilingual Skill Premium will be called upon to assist in any department within the City on an “as needed basis” to provide interpretation service s. Individuals receiving a Bilingual Skill Premium may periodically be subject to call -out or be required to work in excess of their regular schedule. C. Employees with bilingual ability will be tested for oral skill in the designated language through an examination process as determined by the Human Resources Manager. Applicants must successfully pass the examination to be eligible for Bilingual Skill Premium. VACATION A. It is agreed that the unrepresented classifications covered by this Resolution shall accrue vacation as follows commencing with the start of the service year: Years of Service Accrued Per Year 1st – 3rd Years 80 Hours 4th – 5th Years 96 Hours 6th – 9th Years 120 Hours 10th – 13th Years 144 Hours 14th – 17th Years 168 Hours 18th Year 192 Hours B. Employees may use (subject to Department Director’s approval) one (1) week of vacation six (6) months after hire date (after halfway point of probationary period). C. Vacation may be accrued up to thirty (30) month accrual level, with an automatic cash- out of hours in excess of that amount. The cash outs will take place based on the accrual balance of November 16th and paid on the check of December 5th. D. Employees shall be reimbursed for 100% unused vacation days accrued upon resignation, retirement or imposed termination from their employment with the City. EXEMPTION FROM THE FLSA The classifications covered by this Resolution have been determined to be exempt from overtime as defined in the Fair Labor Standards Act (FLSA) and as FLSA applies to public agency employees. As such, these classifications shall not be eligible to accrue compensatory time or be paid overtime. Page 247 of 1053 Unrepresented Group Report 2025-2028 Page 5 of 14 MANAGEMENT LEAVE Employees covered by this Resolution shall receive eighty (80) hours of Management Leave each calendar year. Management Leave does not accumulate or carry over; it must be used each year. Said leave shall have no monetary value and shall be prorated for partial years’ service upon initial appointment. SICK LEAVE A. Employees shall accrue sick leave at the rate of ten (10) hours per month. After 200 hours are accrued, an employee may cash out annually up to a maximum of 96 hours at the employee’s regular rate of pay at 100% rate. In lieu of cash out, employees may convert up to a maximum of 96 hours to vacation time provided that the vacation bank does not exceed allowed maximum level. The cash outs will take place based on the accrual balance of November 16 th and paid on the check of December 5th. B. Sick leave shall be used only in case of sickness or disability of the employee or for family sick leave. Misuse of sick leave shall be grounds for disciplinary action. C. In case of serious illness of a member of the immediate family, the employee may utilize sick leave. Immediate family for the purpose of this Section shall be defined as: spouse, child, stepchild, parent, stepparent, parent-in-law, brother, sister, grandparents, grandchildren, any relative not previously listed who live s in the same household as the employee, and a domestic partner of the employee. D. Any employee claiming a domestic partner, for purposes of this Agreement shall complete a confidential affidavit to be filed in the Human Resources Office, which shall be signed by the employee only, declaring the existence of a domestic partnership with a named domestic partner. By extending to a domestic partner employee the specific benefits defined by this Resolution, the City does not intend to confer or imply any other unspecified benefits to such employee, or to any other person who may hold the status of domestic partner. E. Employees may, upon resignation or retirement from their employment with the City, elect to be paid for unused sick leave accrued prior to June 30, 2017, at their current rate of pay. Except as provided in A above, unused sick leave accrued after June 30, 2017, shall not be cashed out. Pursuant to Government Code § 20965, related CalPERS, rules and the City’s contract with CalPERS, upon retirement from City employment, an employee’s unused accumulated sick leave at the time of retirement may be converted to additional service credit. F. Employees shall be eligible to use accrued sick leave during their probationary period. Page 248 of 1053 Unrepresented Group Report 2025-2028 Page 6 of 14 BEREAVEMENT LEAVE A. Each employee covered by this Resolution shall receive a maximum of forty (40) paid hours per occurrence to be utilized for Bereavement Leave because of a death in their immediate family. B. Immediate family for the purposes of this section shall be defined as: domestic partner, father; mother; father-in-law; mother-in-law; brother; sister; spouse; child, stepchild. stepfather, stepmother, grandparent, grandchild or legal dependent. Employees may pre-designate and substitute other Members defined as “immediate family.” The intent of this provision is not to expand the number of persons included in the definition of “immediate family” or to increase paid leave opportunities, but rather to recognize variation in family structure (e.g. stepmother for mother). C. Bereavement Leave shall be taken within twelve (12) months of the death and does not need to be consecutive nor will pay in lieu of unused leave for bereavement be provided. D. One (1) additional unpaid shift shall be granted to the employee upon request. JURY DUTY If called for jury duty in a Municipal, Superior, or Federal Court, or for a Coroner’s Jury, employees covered by this Resolution shall remain in their regular pay status in accordance with the City’s Administrative Policy on Jury Pay. All jury fees except mileage reimbursement shall be returned to the City. MILITARY LEAVE All employees covered by this Resolution shall be entitled to Military Leave as afforded by Federal and State law but shall not receive any base salary pay while on such Leave , except as required by law . HOLIDAYS A. Employees shall receive 120 hours per year for the following holidays off with pay: New Year’s Day; Martin Luther King, Jr.’s Birthday; President’s Day; Cesar Chavez Day; Memorial Day; Juneteenth; Independence Day; Labor Day; Veterans Day; Thanksgiving Day; half-day (5 hours) Christmas Eve; Christmas Day half-day New Year’s Eve (five hours). B. When a holiday falls on a normal day off, Employees shall receive Holiday Compensation Time. Employees covered by this Agreement may accrue up to 100 hours of Holiday Compensation Time for those holidays in which compensatory time is earned. However, when a holiday falls on a Sunday, it will be observed on the following Monday. For all holidays that fall on a Friday or Page 249 of 1053 Unrepresented Group Report 2025-2028 Page 7 of 14 Saturday, City Hall offices will be open regular hours on Monday and employees will receive compensatory time. The City will provide a holiday schedule prior to January 1st of each year. RETIREMENT A. Tier I. The City provides the PERS 2% at 55 Plan with one year final compensation to employees hired before July 1, 2011. Member Contribution: Each employee in this Tier shall pay the full seven percent (7%) PERS member contribution B. Tier II. For new employees hired after July 1, 2011, the PERS retirement benefit formula shall be the 2% @ 60 plan, with retirement benefits calculated on one year final compensation. Member Contribution: Each employee in this Tier shall pay the full seven percent (7%) PERS member contribution C. Tier III. Employees hired on or after January 1, 2013, shall b e subject to the Public Employee Pension Reform Act, (“PEPRA”; Assembly Bill 340) including but not limited to: 1. 2% at 62 retirement formula for those who are “new members” as that term is defined in AB 340. 2. Such new members shall pay to PERS by payroll deduction 50% of the “normal cost” as defined in AB 340 or the then current contribution rate of similarly situated employees, whichever is greater, as required by new Government Code section 7522.30(c). D. Employees who retire after July 1, 2006, and were hired before July 1, 2018, shall be eligible, upon service retirement from the City, for a medical premium supplement. Said supplement shall be in the following amount: 1. The City will contribute 5% of the health insurance premium for each year of service with the City of Hermosa Beach up to the lesser of the single person lowest costing HMO premium or $500 per month. A retiring employee must have completed a minimum of ten (10) years of service with the City of Hermosa Beach and be at least fifty-five (55) years of age to be eligible for this benefit. 2. Said supplement shall commence with the first month following the employee’s service retirement in which the employee is responsible for payment of the insurance premium. Page 250 of 1053 Unrepresented Group Report 2025-2028 Page 8 of 14 3. In order to be eligible for medical supplemental payments, an employee must either remain on a medical insurance plan offered by the City or provide proof of coverage on a self-procured medical insurance plan. 4. Retirees who are eligible for a supplement but who are not covered by the City’s insurance policy are still eligible to receive their supplement. Payments will only be made when the retiree provides proof of coverage of insurance and proof of the amount paid for said coverage. Proof of coverage and the amount paid must be provided to the City within 60 days. The City will not provide retroactive reimbursement for payments not documented within 60 days of payment. 5. Any employee receiving a benefit under this section agrees to apply for, and enroll in, any Federal and/or State medical insurance plan (e.g. Medicare, Medicaid) for which they become eligible. 6. The City’s payments will end with the month in which the employee reache s the eligibility of Federal and/or State medical insurance plans (i.e. Medicare), currently 65 years of age. E. Employees who are hired after July 1, 2018, shall be eligible, upon service retirement from the City at age sixty (60) with a minimum of twenty (20) continuous City service, for a medical premium supplement. Said supplement shall be paid as follows: 1. The City shall pay a $400.00 per month medical supplement that shall commence with the first month following the Employee’s service retirement in which the Employee is responsible for payment of the insurance premium. 2. The City’s payments will end with the month in which the employee reache s the eligibility of Federal and/or State medical insurance plans (i.e. Medicare), currently 65 years of age. HEALTH AND WELFARE A. The City agrees to establish and maintain a Cafeteria Plan in accordance with the provisions of Section 125 of the Internal Revenue Code. The purpose of the Plan is to allow eligible employees to elect to pay for qualified benefits on a pre-tax basis, to the extent permitted by law. The Cafeteria Plan shall permit pre-tax deductions for the following qualified benefits, subject to IRS regulations and plan design: 1. Health insurance premiums (including medical, dental, and vision coverage). 2. Health Flexible Spending Accounts (FSA). 3. Dependent Care Assistance Plans (DCAP). Page 251 of 1053 Unrepresented Group Report 2025-2028 Page 9 of 14 4. Any other qualified benefit permitted under Section 125 and approved by the City. B. The City shall make available for employees the following insurance plans: Health, Dental, Short and Long-Term Disability, Vision and Psychological Health. Current Health, Dental, Short and Long-Term Disability, Vision, Psychological Health, or their equivalent, to remain in force during the term of this Resolution. C. For life insurance, the City shall provide and pay the premiums for a Life Insurance policy for each employee, payable in an amount equal to the individual’s annual salary upon such employee’s death. D. For disability insurance, the City will provide and pay the premiums for Short and Long Term Disability for each employee. E. For medical/health insurance, the City’s maximum contribution toward medical insurance for each employee’s selected plan and level of coverage will be $1,875.39. Employees choosing a medical insurance plan and/or coverage level with a monthly premium that exceeds the City’s maximum contributio n shall pay the difference by pre-tax payroll deduction. F. An employee who demonstrates proof of medical insurance coverage available through a spouse or domestic partner may receive a cash payment of $750.00 per month in lieu of City provided coverage. 1. An employee who receives cash in-lieu of selecting a health insurance plan shall have the amount reported as earned income for tax purposes but shall not be deemed earned income for retirement purposes. It is the understanding of the parties that dollars distributed to the employee as cash in this manner shall not be construed as earned income for PERS purposes. G. For dental insurance, the City shall pay the monthly premium contribution for full family PPO coverage for dental insurance, currently $226.30. H. For psychological health, the City will continue to pay for full family coverage for the benefit. I. The full cost of the Vision Insurance shall be borne by the employee. 1. During the Term of this MOU, the City intends to review its dental and vision providers for the purpose of providing quality care for a reasonable price. If the City changes providers and the cost of the dental premium is reduced by at least 20%, the City will bear the cost of lowest cost vision plan for the employee + 2 or more dependents. Page 252 of 1053 Unrepresented Group Report 2025-2028 Page 10 of 14 SHORT AND LONG TERM DISABILITY A. The City’s Short and Long-Term Disability (STD) Insurance Plan begins after a 7-day waiting period. The maximum benefit is 66 2/3% of earnings up to a maximum of $1,698 per week. The City’s Long Term Disability Insurance Plan provides 66 2/3% of earnings has a maximum benefit of $9,0 00 per month and begins after 90 days of disability or the date STD benefits end, whichever is later. B. Employees are eligible to coordinate their Short and Long-Term Disability Insurance with paid compensated time-off work to be paid up to 100% of regular take-home pay. C. An employee utilizing the Short- or Long-Term Disability Plan shall not accrue Vacation, Sick Leave, Holiday Pay or allowances after the 30 th calendar day after disability. FAMILY AND MEDICAL CARE LEAVE As required by State and Federal law, the City will provide Family and Medical Care Leave for eligible employees. The City maintains a FMLA/CFRA/PDL procedure which governs Family and Medical Care Leave, which is provided to all employees at the start of their employment and on the City’s Intranet site. LAYOFF A. It is mutually agreed that whenever, in the judgment of the City Council, it becomes necessary to abolish a position in the interest of economy or because the necessity for the position no longer exists, the City Council may abolish any position or employment in the competitive service and the City Manager shall layoff, demote or transfer employees thereby affected. B. The criterion used in determining the order of separation shall be seniority, pursu ant to the Personnel Rules and Regulations, Rule XXXII. C. The City will endeavor to provide each affected Employee as much notice as possible, with a minimum thirty (30) day advance notice to each affected Employee. GRIEVANCES / APPEAL OF DISCIPLINE This Grievance Procedure shall be used to resolve disputes arising from any allegation that the City has violated the terms of this Resolution. A. The complaint shall be presented in writing to the Department Director. The Director shall have five (5) working days of receipt of the complaint to resolve the issue or respond to it in writing stating the reasons for the failure to resolve it. Page 253 of 1053 Unrepresented Group Report 2025-2028 Page 11 of 14 B. If not resolved, the complaint shall be presented in writing to the City Manager. The City Manager shall have five (5) working days of receipt of the complaint to resolve the issue or respond to it in writing stating the reasons for the failure to resolve it. C. Grievances regarding the provisions contained within this resolution not settled following the City Manager’s determination and that either party desires to contest further, may be submitted to arbitration as provided in this article provided however that said Request for Arbitration shall be made within twenty (20) calendar days of the City Manager’s determination D. As soon as possible and in any event not later than fourteen (14) calendar days after either party received written notice from the other of the desire to arbitrate, the parties shall agree upon an arbitrator. If no Agreement is reached within said fourteen (14) calendar days, an arbitrator shall be selected from a list of seven (7) arbitrators submitted by the State or Federal Mediation and Conciliation Service by alternate striking of names until one name remains. The party who strikes the first name from the panel shall be determined by lot. E. Either the City or the Employee may call any employee as a witness, and the City agrees to release said witness from work if he/she is on duty. F. The arbitrator shall have no power to alter, amend, change, add to o r subtract from any of the terms of this resolution. The decision of the arbitrator shall be based solely upon the evidence and arguments presented to him by the respective parties in the presence of each other. G. The decision of the arbitrator within the limits herein prescribed shall be advisory only. H. The arbitrator may hear and determine only one grievance at a time without the express agreement of the City and employee. The parties shall share equally the expense of the cost of the arbitration, with the exception of counsel's fees. I. Appeals of Discipline equivalent to a suspension of four (4) days or less shall be governed by the provisions of Article 57. Appeals of discipline equivalent to five (5) days or more are governed by Article XXX of the City of Hermosa Beach Personnel Rules and Regulations. INDUSTRIAL INJURY OR ILLNESS A. It is understood that the City will provide medical facilities to be used for industrial accidents or illness. B. Employees will be seen and treated by medical professionals that are part of the Medical Provider Network, unless an employee has pre-designated a physician, Page 254 of 1053 Unrepresented Group Report 2025-2028 Page 12 of 14 C. An employee who suffers an injury-on-duty will continue to have payment of the City portion of all Health Insurance premiums paid for a period of seven (7) f ull months commencing with the month in which the injury occurred. D. Nothing herein shall prevent an employee from utilizing their accrued time in lieu of receiving temporary disability payments under the provisions of the Workers’ Compensation laws of the State of California. ME TOO CLAUSE If any bargaining unit in the City of Hermosa Beach, except the Police Officer’s Association and the Police Management Association, receive additional increases to the proposed cost of living increases as described in the Wages Article or other benefits, the City agrees to provide the same such increases and improvements to the employees covered by this Resolution. The provision of this paragraph shall expire on and not be effective after June 30, 2028. Page 255 of 1053 Unrepresented Group Report 2025-2028 Page 13 of 14 ATTACHMENT A Page 256 of 1053 LABOR CONTRACTS AND UNREPRESENTED EMPLOYEES Page 257 of 1053 Through labor negotiations,the City strives to maintain competitive wages,hours,and working conditions in a high-cost geographic labor market ensuring the ability to retain and attract a high-quality workforce that delivers a wide range of services to the community. Page 258 of 1053 INTRODUCTION The Meyers-Milias Brown Act requires that local public agencies negotiate with its respective bargaining units regarding wages,hours,and working conditions.Under direction from the City Council,the Council approved a City negotiating team that was tasked with negotiating a successor MOU with each of the City’s bargaining units for new terms.The Current MOU’s for the General and Supervisory Employees’and the Police Management Group expired on June 30,2025. The City’s negotiating team met and conferred with representatives of the General and Supervisory Unit and the Police Management Group to discuss wages,hours,and other terms and conditions of employment contained in the successor MOU.The City and the Teamsters in June 2025 and the Teamsters membership ratified the MOU on July 9,2025.PMG and the City reached agreement in July,and the MOU was ratified that same month. Page 259 of 1053 INTRODUCTION Outside of the City’s represented employees,Hermosa Beach has an unrepresented group.These 5 unrepresented employees do not have a union and are not entitled to bargain or meet and confer under the MMBA for wages,hours and terms and conditions of employment like represented employees. Page 260 of 1053 21classifications and 51 employees: Teamsters Membership ACCOUNT CLERK BUILDING & PLANNING TECHNICIAN BUILDING INSPECTOR CODE ENFORCEMENT OFFICER COMMUNITY SERVICES OFFICER ENGINEERING TECHNICIAN EQUIPMENT MECHANIC MAINTENANCE WORKER I MAINTENANCE WORKER II OFFICE ASSISTANT POLICE SERVICE OFFICER PUBLIC WORKS INSPECTOR RECREATION SPECIALIST SENIOR ACCOUNT CLERK SENIOR OFFICE ASSISTANT LEAD SPECIAL EVENTS AND FILIMING COORDINATOR SPECIAL EVENTS AND FILMING COORDINATOR CREW SUPERVISOR SENIOR EQUIPMENT MECHANIC COMMUNITY SERVICES FIELD SUPERVISOR POLICE SERVICE OFFICER SUPERVISORPage 261 of 1053 PMG 2 classifications and 4 employees: •Police Lieutenant •Police Captain Unrepresented Employees 5 classification and employees: •HR Manager •Finance Manager •EA to the City Manager •HR Analyst •Risk Analyst Membership Page 262 of 1053 TEAMSTERS MOU Term: 3 years -July 1, 2025 -June 30, 2028 1. Wage Rate Increase (Article 31): •3% effective 7/1/25. •3%effective 7/1/26. •3% effective 7/1/27. •Bring all classifications in the unit up to the median per Comp Study on 7/1/25. 2. Shift Differential (Article 35): •Increase shift differential: Swing shift $1.00 per hour. Graveyard shift $1.25 per hour. 3. Training Premium Pay (Article 41): •Increase to $3 per hour. 4.Health and Welfare (Article 50): •No medical premium increases. •City to pay for vision insurance, provided that after changing dental providers, the cost of the dental premium is reduced by at least 20%. •$750 Cash In Lieu if opting out of insurance. Page 263 of 1053 TEAMSTERS MOU 5.Bilingual Pay (Article 41): •Reduce premium pay from 5% of salary to $100/month and remove cap. 7. Vacation (Article 42): Increase vacation hours for tenured employees: •1st Year 80 hours •2nd Year 80 hours •4th Year 96 hours •6th Year 120 hours •10th Year 144 hours •14th Year 168 hours •18th Year 192 hours 8. Holidays (Article 21) Add ½ Christmas Eve and ½ day NYE holiday and delete 10 hours flex time. Page 264 of 1053 POLICE MANAGEMENT GROUP MOU Term: 3 years -July 1, 2025 -June 30, 2028 Wage Rate Increase •3% effective 7/1/25 •3% effective 7/1/26 •3% effective 7/1/27 •Bring all classifications up to median 7/1/25 Education Incentives Increase advanced POST Certificate percentage from 5% to 10% to mirror POA. Eligible to receive after 2 years in position of Lt. or Capt. Longevity Pay Mirror POA Language and add: Eligible for 5% upon commencement of the fifth (5th) year (Not reportable to PERS, as PERS requires "exceeding of 5 years") Page 265 of 1053 PMG MOU Holidays ½ day (5 hours) Christmas Eve and ½ day (5 hours) New Year’s Eve and delete 10 hours holiday flex time. Deferred Comp. Match Increase deferred comp. match from $25/month to $50/month. Uniform Allowance Increase to $1,200 (currently $1,000) Physical Fitness / Officer Wellness Incentive •10 hours of wellness time (non-cashable) upon submitting proof of an annual physical exam. •Up to $500 reimbursement for wellness memberships or fitness events. •Delete language on being able to work out for 30 mins on City time. Vacation Add the following to match POA: •Commencing with the 18th year, at the rate of 184 hours/year. •Commencing with the 19th year, at the rate of 192 hours/year. •Commencing with the 20th year, at the rate of 200 hours/year. Page 266 of 1053 UNREPRESENTED REPORT Wages •3% effective 7/1/25 •3% effective 7/1/26 •3% effective 7/1/27 •Bring all classifications up to median 7/1/25 Premium Pay $350 flat rate per month for job-related certification and $400 for master’s degree. Wellness Reimbursement $500 Deferred Comp Increase to $50 per month Page 267 of 1053 UNREPRESENTED REPORT Deferred Comp. Match Increase deferred comp. match from $25/month to $50/month. Performance Bonus Correction Add 3 classifications (HR Analyst, Risk Analyst, EA) to be eligible to match PAE and remove OT eligibility. Add 5th step for HR Manager Position was part of Management MOU but moved to Unrepresented in 2024. Only unrepresented position without a 5th step. Page 268 of 1053 PAE SIDE LETTER Vacation Increase vacation hours for tenured employees: •6th Year 120 hours •10th Year 144 hours •14th Year 168 hours •18th Year 192 hours Page 269 of 1053 Fiscal Impact The total cost of the negotiated changes is estimated to be $1,489,780 for FY 2026-2028,which will be included in each subsequent year’s proposed budgets. Page 270 of 1053 Recommendation Staff recommends that the City of Hermosa Beach City Council approve the Resolution and successor Memoranda of Understanding between the City of Hermosa Beach and the General and Supervisory Employees’ Bargaining Unit,Teamsters,Local 986 and the Police Management Group for the period of July 1,2025,through June 30,2028. Staff further recommends that the City of Hermosa Beach City Council approve the Resolution and Side Letter between the City of Hermosa Beach and the Professional and Administrative Employees and the Unrepresented Employees Salary and Benefits Resolution. Page 271 of 1053 Cyndi Stafford, Human Resources cstafford@hermosabeach.gov THANK YOU! Page 272 of 1053 City of Hermosa Beach | Page 1 of 4 Meeting Date: August 26, 2025 Staff Report No. 25-AS-057 Honorable Mayor and Members of the Hermosa Beach City Council ADOPT A RESOLUTION TO APPROVE A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF HERMOSA BEACH AND THE GENERAL AND SUPERVISORY EMPLOYEES’ BARGAINING UNIT, TEAMSTERS LOCAL 986, EFFECTIVE JULY 1, 2025 – JUNE 30, 2028 (Human Resources, Cynthia Stafford) Recommended Action: Staff recommends City Council adopt a Resolution (Attachment 1) approving the Memorandum of Understanding (MOU) between the City of Hermosa Beach and the General and Supervisory Employees’ Bargaining Unit, Teamsters Local 9 86 (Teamsters) (Attachment 2) for the Fiscal Years (FY) 2026-2028. Executive Summary: Negotiations for a successor to the Memorandum of Understanding (MOU) between the City and the General and Supervisory Employees’ Bargaining Unit, Teamsters Local 9 86, have resulted in a tentative agreement. The City and the Hermosa Beach General and Supervisory Employees’ Bargaining Unit met and conferred in accordance with the Meyers-Milias Brown Act and have reached a tentative agreement on the terms and conditions of employment. The terms of the tentative agreements are summarized below. The total estimated cost of the negotiated changes is $961,000 from FY 2026 to FY 2028. Background: The Meyers-Milias Brown Act requires that local public agencies negotiate with its respective bargaining units regarding wages, hours, and working conditions. Agreements with the City’s bargaining units expired at the end of June and, under direction from the City Council, the Council approved City negotiating team has been in negotiations with each of the bargaining units for new terms. The City’s aim through labor negotiations is to maintain competitive wages, hours, and working conditions in a high-cost geographic labor market to retain and attract a high- quality workforce to serve our community across a range of services. Most position classifications in the City are comparable to those in other municipalities. The City contracted with Reward Strategy Group to conduct a compensation study using eleven benchmark cities in the region for labor market comparisons. Page 273 of 1053 City of Hermosa Beach | Page 2 of 4 The City’s negotiating team met and conferred with representatives of the and the General and Supervisory Employees’ Bargaining Unit, Teamsters Local 986, to discuss wages, hours, and other terms and conditions of employment contained in the MOU that expired on June 30, 2025. This bargaining unit consists of the following classifications: Account Clerk Building and Planning Technician Building Inspector Code Enforcement Officer Community Services Field Supervisor Community Services Officer Engineering Technician Equipment Mechanic Lead Special Events and Filming Coordinator Maintenance I Maintenance II Office Assistant Police Services Officer Police Service Officer Supervisor Public Works Inspector Retitled TBD from Crew Supervisor Recreation Specialist Senior Equipment Mechanic Senior Account Clerk Senior Office Assistant Special Events and Filming Coordinator The parties have reached a tentative agreement within the authority provided by City Council and on the terms described below. The membership of the General and Supervisory Employees’ Bargaining Unit met and ratified the terms of the tentative agreement on July 9, 2025, set forth in the new MOU, hereby submitted to the City Council for approval. Discussion: The tentative MOU between the City and the and the General and Supervisory Employees’ Bargaining Unit, Teamsters Local 986, include the following negotiated terms: 1. Term of the agreement to be July 1, 2025 - June 30, 2028. Page 274 of 1053 City of Hermosa Beach | Page 3 of 4 2. Article 30 - Wage Rate. The parties agreed to the following salary increases over the next three years. A. Effective July 1, 2025, the salary table shall be adjusted to bring all bargaining unit positions that are below market to median as determined by the 2024 Reward Strategy Group Salary Survey Results. B. Effective July 1, 2025, and after the implementation of median adjustments, where applicable, the salary table for all classifications will be increased by an additional three percent (3.0%). C. Effective July 1, 2026, and after the implementation of median adjustments, where applicable, the salary table for all classifications shall be increased by three percent (3.0%). D. Effective July 1, 2027, and after the implementation of median adjustments, where applicable, the salary table for all classifications shall be increased by three percent (3.0%). 3. Article 23 - Deferred Compensation. The parties agreed the City will match employee contributions up to $25.00 per month. 4. Article 29 – Uniforms. Increase the uniform allowance by $10 each month. 5. Article 35 – Shift Differential. Increase the Swing shift differential to $1.00 per hour and the Graveyard shift differential to $1.25 per hour. 6. Article 37 – Additional Duties Pay. The parties agree to compensate an employee when they are temporarily assigned additional duties. Such employee shall be eligible for Additional Duties Pay of $400 per month after 80 consecutive hours of performing the additional duties. Any employee receiving Acting Pay shall not be eligible for Additional Duties Pay. 7. Article 41(A) – Training Premium Pay. Increase amount to $3 per hour when assigned to be a trainer. 8. Article 41(D) – Bilingual Premium Pay. Decrease the bilingual premium pay from 5% of base pay to $100 per month and remove the limit of how many employees are eligible to receive the premium pay. 9. Article 42 – Vacation. Increase vacation hours in the following manner: 6th Year: From 112 hour to 120 hours 10th Year: From 128 hours to 144 hours 14th Year: From 144 hours to 168 hours 18th Year: From 160 hour to 192 hours Page 275 of 1053 City of Hermosa Beach | Page 4 of 4 10. Article 48 – Holidays. Add half-day (5 hours) holiday on Christmas Eve and New Year’s Eve and delete Section C, Holiday Flex Time of ten (10) hours. 11. Article 50 – Health and Welfare. Add a cash in lieu option of $750 per month if an employee waives health insurance through the City of Hermosa Beach and presents proof of medical coverage through a spouse or domestic partner. 12. Article 55 – Reopeners/Me-Too Clause. The parties agree that if the City provides COLA increases or other benefits to other civilian bargaining units greater than provided to the General and Supervisory Employees’ Bargaining Unit, the Unit will be eligible for the higher COLA. Fiscal Impact: The total FY 2026 to FY 2028 cost of the negotiated changes is estimated to be $961,000. Staff will budget the applicable change in each subsequent fiscal year’s proposed budgets. Attachments: 1. Draft Resolution 2. The General and Supervisory Employees’ Bargaining Unit, Teamsters Local 9 86, MOU Respectfully Submitted by: Cynthia Stafford, Human Resources Noted for Fiscal Impact: Henry Chao, Finance Manager Concur: Brandon Walker, Administrative Services Director Legal Review: Todd Leishman, Interim City Attorney Approved: Steve Napolitano, Interim City Manager Page 276 of 1053 Page 1 of 2 RES NO. 22- CITY OF HERMOSA BEACH RESOLUTION NO. 25- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, ADOPTING A MEMORANDUM OF UNDERSTANDING WITH THE GENERAL AND SUPERVIOSRY EMPLOYEES’ BARGAINING UNIT, TEAMSTERS LOCAL 986 WHEREAS, employees of the City of Hermosa Beach, California represented by the General and Supervisory Employees’ Bargaining Unit, Teamsters Local 9 86, have elected to meet and confer with the City of Hermosa Beach on matters concerning wages, hours, and working conditions; and, WHEREAS, the above bargaining unit has selected certain individuals to represent them; and, WHEREAS, General and Supervisory Employees’ Bargaining Unit, Teamsters Local 986, and City of Hermosa Beach Chief Labor Negotiator have jointly negotiated changes to the Memorandum of Understanding which has been ratified by a majority vote of the members of the General and Supervisory Employees’ Bargaining Unit, Teamsters Local 986; and, WHEREAS, the General and Supervisory Employees’ Bargaining Unit, Teamsters Local 986, and City of Hermosa Beach Chief Labor Negotiator have mutually agreed to recommend that the City Council adopt these changes to the Memorandum of Understanding. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The City Council of the City of Hermosa Beach resolves to enter into a Memorandum of Understanding with the General and Supervisory Employees’ Bargaining Unit, Teamsters Local 986, to be effective for the period July 1, 2025, through and including June 30, 2028, and authorizes the City’s Chief Negotiator to sign the Memorandum of Understanding on behalf of the City. Page 277 of 1053 Page 2 of 2 RES NO. 22- SECTION 2. This resolution takes effect immediately and that the City Clerk shall certify to the passage and adoption of this resolution; shall cause the same to be entered among the original resolutions of said City; and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said City in the minutes of the meeting at which time same is passed and adopted. PASSED, APPROVED and ADOPTED on this 26th day of August 2025. Rob Saemann PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM: ________________________________ ________________________________ Myra Maravilla Todd Leishman City Clerk Interim City Attorney Page 278 of 1053 MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF HERMOSA BEACH AND CALIFORNIA TEAMSTERS PUBLIC, PROFESSIONAL AND MEDICAL EMPLOYEES’ UNION, LOCAL 986 A FORMAL MEMORANDUM OF UNDERSTANDING SETTING FORTH THE HOURS, WAGES, AND WORKING CONDITIONS FOR EMPLOYEES REPRESENTED BY THE CALIFORNIA TEAMSTERS PUBLIC, PROFESSIONAL AND MEDICAL EMPLOYEES’ UNION, LOCAL 986 GENERAL & SUPERVISORY EMPLOYEES’ BARGAINING UNIT July 1, 2025 - JUNE 30, 2028 Page 279 of 1053 General & Supervisory Employees’ Bargaining Unit, Teamsters Local 986 1 TABLE OF CONTENTS ARTICLE 1 – PREAMBLE ............................................................................................................... 3 ARTICLE 2 – PARTIES TO MEMORANDUM .................................................................................. 3 ARTICLE 3 – RECOGNITION ......................................................................................................... 3 ARTICLE 4 – MUTUAL RECOMMENDATION ................................................................................ 3 ARTICLE 5 – SCOPE OF REPRESENTATION .............................................................................. 4 ARTICLE 6 – FULL UNDERSTANDING, MODIFICATION, WAIVER .............................................. 4 ARTICLE 7 – CONSTITUTIONALITY .............................................................................................. 4 ARTICLE 8 – MANAGEMENT RIGHTS .......................................................................................... 4 ARTICLE 9 – NON-DISCRIMINATION ............................................................................................ 6 ARTICLE 10 – PURPOSE AND INTENT ......................................................................................... 7 ARTICLE 11 – REASONABLE NOTICE .......................................................................................... 7 ARTICLE 12 – ACCESS TO WORKSTATION ................................................................................ 7 ARTICLE 13 – BULLETIN BOARDS ............................................................................................... 8 ARTICLE 14 – UNION ACCESS TO NEW EMPLOYEE ORIENTATION & INFORMATION ............ 8 ARTICLE 15 – JOB DESCRIPTIONS AND CLASSIFICATIONS ..................................................... 8 ARTICLE 16 – LABOR/MANAGEMENT COMMITTEE .................................................................... 9 ARTICLE 17 – PROPER CLASSIFICATION COMPENSATION ...................................................... 9 ARTICLE 18 – PROBATION ........................................................................................................... 9 ARTICLE 19 – SENIORITY ............................................................................................................. 9 ARTICLE 20 – JOB SHARING ...................................................................................................... 10 ARTICLE 21 – REDUCED HOUR POSITIONS ............................................................................. 10 ARTICLE 22 – DIRECT DEPOSIT ................................................................................................ 11 ARTICLE 23 – DEFERRED COMPENSATION ............................................................................. 11 ARTICLE 24 – LOCKERS ............................................................................................................. 11 ARTICLE 25 – PERSONNEL RULES ............................................................................................ 11 ARTICLE 26 – REST PERIOD ...................................................................................................... 12 ARTICLE 27 – HOURS AND OVERTIME ..................................................................................... 12 ARTICLE 28 – SCHEDULING FOR POLICE DEPARTMENT ....................................................... 14 ARTICLE 29 – UNIFORMS ........................................................................................................... 16 ARTICLE 30 – WAGE RATE ......................................................................................................... 16 ARTICLE 31 – PAYROLL DEDUCTION ........................................................................................ 18 ARTICLE 32 – STEWARDS ADMINISTRATIVE LEAVE ............................................................... 18 ARTICLE 33 – REPORT PAY ....................................................................................................... 18 ARTICLE 34 – COURT PAY ......................................................................................................... 19 ARTICLE 35 – SHIFT DIFFERENTIAL .......................................................................................... 19 ARTICLE 36 – ACTING PAY ......................................................................................................... 20 Page 280 of 1053 General & Supervisory Employees Bargaining Unit, Teamsters Local 986 July 1, 2025 – June 30, 2028 2 ARTICLE 37 – ADDITIONAL DUTIES PAY ................................................................................... 20 ARTICLE 38 – EDUCATIONAL ALLOWANCE .............................................................................. 20 ARTICLE 39 – PUBLIC WORKS STANDBY PAY ......................................................................... 22 ARTICLE 40 – LONGEVITY PAY .................................................................................................. 22 ARTICLE 41 – PREMIUM PAYS ................................................................................................... 22 ARTICLE 42 – VACATION ............................................................................................................ 24 ARTICLE 43 – SICK LEAVE ......................................................................................................... 24 ARTICLE 44 – BEREAVEMENT LEAVE ....................................................................................... 25 ARTICLE 45 – JURY DUTY .......................................................................................................... 26 ARTICLE 46 – MILITARY LEAVE PAY ......................................................................................... 26 ARTICLE 47 – COMPENSATORY TIME ....................................................................................... 26 ARTICLE 48 – HOLIDAYS ............................................................................................................ 27 ARTICLE 49 – RETIREMENT AND RETIREE MEDICAL .............................................................. 29 ARTICLE 50 – HEALTH AND WELFARE ...................................................................................... 30 ARTICLE 51 – SHORT & LONG TERM DISABILITY .................................................................... 32 ARTICLE 52 – FAMILY AND MEDICAL CARE LEAVE ................................................................. 32 ARTICLE 53 – LAYOFF ................................................................................................................ 32 ARTICLE 54 – RETURN TO WORK FROM LAYOFF ................................................................... 33 ARTICLE 55 – REDUCTION IN LIEU OF LAYOFF ....................................................................... 34 ARTICLE 56 – INDUSTRIAL INJURIES AND ACCIDENTS .......................................................... 35 ARTICLE 57 – DISCIPLINE, SUSPENSION, DISCHARGE .......................................................... 36 ARTICLE 58 – GRIEVANCES/APPEAL OF DISCIPLINE .............................................................. 36 ARTICLE 59 – ARBITRATION ...................................................................................................... 38 ARTICLE 60 – REOPENERS/ME-TOO CLAUSE .......................................................................... 39 ARTICLE 61 – TERM OF AGREEMENT ....................................................................................... 40 EXHIBIT A ................................................................................................................... 42 EXHIBIT B ................................................................................................................... 44 EXHIBIT C ................................................................................................................... 45 Page 281 of 1053 General & Supervisory Employees Bargaining Unit, Teamsters Local 986 July 1, 2025 – June 30, 2028 3 MEMORANDUM OF UNDERSTANDING FOR THE CALIFORNIA TEAMSTERS PUBLIC, PROFESSIONAL AND MEDICAL EMPLOYEES UNION, LOCAL 986 GENERAL AND SUPERVISORY EMPLOYEES’ BARGAINING UNIT JULY 1, 2025 – JUNE 30, 2028 ARTICLE 1 – PREAMBLE The provisions of this Agreement have been developed in the interest of promoting and improving Employee Relations between the City of Hermosa Beach, California and the General and Supervisory Employees who are represented by the Hermosa Beach General and Supervisory Employees’ Bargaining Unit, Teamsters, Local 986. ARTICLE 2 – PARTIES TO MEMORANDUM This Memorandum of Understanding, hereinafter referred to as the "MOU" or the "Agreement", has been entered into, pursuant to the laws of the State of California and the City of Hermosa Beach, California, by and between the CITY OF HERMOSA BEACH, hereinafter referred to as the "City" or as "Management", and the CALIFORNIA TEAMSTERS PUBLIC, PROFESSIONAL AND MEDICAL EMPLOYEES UNION, LOCAL 986, hereinafter referred to as the "Union". ARTICLE 3 – RECOGNITION The City recognizes the Union as the exclusive bargaining representative for all employees who are or become employed in those job classifications contained on Exhibit "A”, which is attached hereto and made a part of this Agreement. The parties recognize that this Agreement contains wages, benefits and working conditions that pertain only to Members of the Union. ARTICLE 4 – MUTUAL RECOMMENDATION This Agreement constitutes a mutual recommendation by the parties to the City Council. This Agreement shall become effective upon approval by the City Council of the City. Page 282 of 1053 General & Supervisory Employees Bargaining Unit, Teamsters Local 986 July 1, 2025 – June 30, 2028 4 ARTICLE 5 – SCOPE OF REPRESENTATION The scope of representation of the Union shall include all matters relating to employment conditions and employer-employee relations including wages, hours and other terms and conditions of employment. ARTICLE 6 – FULL UNDERSTANDING, MODIFICATION, WAIVER A. It is intended that this Agreement sets forth the full and entire understanding of the parties regarding the matters set forth herein, and any other prior or existing understanding or Agreements by the parties whether formal or informal, regarding any such matters are hereby superseded or terminated in their entirety. B. Except as specifically provided herein, it is agreed and understood that each party hereto voluntarily and unqualifiedly waives its right and agrees that the other shall not be required to negotiate with respect to any subject or matter covered herein during the term of this Agreement. C. Any agreement, alteration, understanding, variation, waiver, or modification of any of the terms or provisions contained herein shall not be binding upon the parties hereto unless made and executed in writing by all parties hereto, and if required, approved and implemented by the City Council. D. The waiver of any breach, term or condition of this Agreement by either party shall not constitute a precedent in the future enforcement of all its terms and provisions. ARTICLE 7 – CONSTITUTIONALITY If any section, subsection, sentence, clause or phrase of this Agreement is for any reason held to be illegal or unconstitutional, such decision shall not affect the validity of the remaining portion of this Agreement. The Union, through the use of its legal staff, will defend the City against any lawsuits brought about or due to any item of this Agreement. It is understood that the City will not have to pay any of the costs of defense of this Agreement. ARTICLE 8 – MANAGEMENT RIGHTS A. It is agreed that during the term of this Agreement herein the exercise of the following powers, rights, authority, duties and responsibilities by the City, the adoption of policies, rules, regulations and practices in furtherance thereof, and the use of judgment and the discretion in connection therewith, shall be limited only by the Page 283 of 1053 General & Supervisory Employees Bargaining Unit, Teamsters Local 986 July 1, 2025 – June 30, 2028 5 specific and express terms of this Memorandum of Understanding, City Personnel Ordinance, Personnel Rules and Regulations, and other statutory law. B. Except in emergencies, or where the City is required to make changes in its operations because of the requirements of law, whenever the exercise of management’s rights shall impact on employees of the bargaining unit, the City agrees to meet and confer with representatives of the Union, regarding the impact of the exercise of such rights unless the matter of the exercise of such rights is provided for in this Memorandum of Understanding. C. MANAGEMENT RIGHTS 1. Manage the City. 2. Schedule working hours. 3. Establish, modify or change work schedules or standards. 4. Institute changes in procedures. 5. Direct the workforce, including the right to hire, promote, demote, transfer, suspend, discipline or discharge any employee. 6. Determine the location of any new facilities, building, departments, divisions, or subdivisions thereof, and the relocation, sale, leasing or closing of facilities, departments, divisions, or subdivisions thereof. 7. Determine services to be rendered. 8. Determine the layout of buildings and equipment and materials to be used herein. 9. Determine processes, techniques, methods and means of performing services. 10. Determine the size, character and use of inventories. 11. Determine the financial policy, including accounting procedures. 12. Determine the administrative organization of the system. 13. Determine selection, promotion, or transfer of employees. 14. Determine the size and characteristics of the workforce. 15. Determine the allocation and assignment of work to employees. 16. Determine policy affecting the selection of new employees. 17. Determine the establishment of quality and quantity standards and the judgment of quality and quantity of work required. Page 284 of 1053 General & Supervisory Employees Bargaining Unit, Teamsters Local 986 July 1, 2025 – June 30, 2028 6 18. Determine administration of discipline. 19. Determine control and use of City property, materials and equipment. 20. Schedule work periods and determine the number and duration of work periods. 21. Establish, modify, eliminate or enforce rules and regulations. 22. Place work with outside firms. 23. Determine the kinds and numbers of personnel necessary. 24. Determine the methods and means by which operations are to be conducted. 25. Require employees, where necessary, to take in-service training courses during working hours. 26. Determine duties to be included in any job classifications. 27. Determine the necessity of overtime and the amount of overtime required. 28. Take any and all necessary action to carry out the mission of the City in cases of an emergency. ARTICLE 9 – NON-DISCRIMINATION Both parties to this Agreement agree not to discriminate against any employee or applicant because of hair texture and protective hairstyles (such as braids, locks, and twists), color, religious creed (including religious dress and religious grooming practices), national origin, ancestry, citizenship status, age (40 years and older), sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity and expression (including transgender identity and expression), because an individual has transitioned (to live as the gender with which they identify), is transitioning (or is perceived to be transitioning), sexual orientation, sex stereotyping, marital status, domestic partner status, military service and veteran status, physical and/or mental disability (including HIV and AIDS), legally protected medical condition or information (including genetic information), protected medical leaves (requesting or approved), status as a victim of domestic violence, sexual assault, or stalking, enrollment in a public assistance program, their intersectionality of protected characteristics, Association Membership or activity or any other basis protected by local, state, or federal laws. political affiliation, race, religion, color, sex, age, marital status, national origin, or handicap, and with proper regard for their privacy and constitutional rights as citizens. Page 285 of 1053 General & Supervisory Employees Bargaining Unit, Teamsters Local 986 July 1, 2025 – June 30, 2028 7 Additionally, the City expects and requires all employees to treat one another with dignity and respect. Harassment of team members is a violation of law. No employment decision may be made based upon an employee’s submission to or rejection of such conduct. It is the responsibility of any employee who believes that they are the victim of such harassment, to report the conduct to the supervisor, Department Head, Human Resources Manager or the City Manager in a timely manner. ARTICLE 10 – PURPOSE AND INTENT A. The City is cognizant of the crucial role that the General and Supervisory employees have in implementing and enforcing the City’s policies, practices and procedures. The General and Supervisory employees wholeheartedly accept these responsibilities and are committed to the success of City goals. The General and Supervisory employees agree to encourage employees in an attitude of excellence of job performance and increased productivity. B. Both the City and the General and Supervisory employees must positively support these concepts and mutually promote a cooperative alliance for carrying out these provisions. The General and Supervisory employees are a vital component in the current and future growth of the City and endeavors to act as a valued liaison to communicate City mandates to Employees. This attention to the pursuit of obtaining the most efficient and effective level of professionalism position the General and Supervisory employees as an outstanding team. ARTICLE 11 – REASONABLE NOTICE It is mutually understood and agreed that the City Council and/or Civil Service Board Agendas for each meeting be posted in accordance with the Brown Act and that shall constitute reasonable written notice and notice of an opportunity to meet with such agencies, on all matters within the scope of representation upon which the City Council or Civil Service Board may act. ARTICLE 12 – ACCESS TO WORKSTATION The City agrees to grant official representatives of the Union the access and right to discuss any grievance or problem arising under the terms of this Agreement with any employee during working hours. It is agreed that there will be as little interference as possible by the Union Business Representative or Shop Steward during the working hours of said employee and efforts will be made to minimize work time spent by either the Shop Steward or employee. It is agreed that the Chief Shop Steward shall be permitted to conduct a Page 286 of 1053 General & Supervisory Employees Bargaining Unit, Teamsters Local 986 July 1, 2025 – June 30, 2028 8 reasonable amount of Union business regarding grievances/appeals during working hours (such time to be logged) without loss of pay and that the Union may use City facilities to conduct meetings when such facilities are available. ARTICLE 13 – BULLETIN BOARDS The City and Union agree to specifically prescribe the location of a reasonable number of bulletin board locations where the recreational, health and welfare, social affairs, notices of meetings or elections and appointments and results of elections. The posting of any other classes of notices or the distribution of any written or printed notices, cards, pamphlets or literature of any kind at City workstations or premises is prohibited without the prior permission of the City Manager or an authorized departmental management official. ARTICLE 14 – UNION ACCESS TO NEW EMPLOYEE ORIENTATION & INFORMATION Pursuant to AB 119, the City agrees to provide, when practical, no less than 10-days’notice in advance of any new employee orientations and provide the Union access to the orientation(s). Orientation refers to any onboarding process, whether in person, online or through other means. Access shall be determined by the Union, which could mean representational attendance or correspondence. The Union shall advise the City reasonably in advance as to the type of access requested. The City agrees to provide such reasonable notice of current employees that have changed position status (i.e. part-time to full-time, promotional, etc.) that necessitates a change in bargaining unit. Should the Union decide to attend the orientation, the union shall have up to 30 minutes to meet with the employee privately. The City agrees, pursuant to AB 119, to provide the Union with the name, job title, department, work location, and work telephone number of newly hired employees within thirty (30) days of the date of hire. The City also agrees to provide the Union with the name, job title, department, work location, work, home and personal cellular telephone numbers, personal email addresses and home address of all bargaining unit employees once a year or upon request as long as the prior request for such information or the provision of such information was at least more than one hundred twenty (120) days earlier. ARTICLE 15 – JOB DESCRIPTIONS AND CLASSIFICATIONS A. The City and Union reaffirm their mutual intent to regularly review job descriptions and formal class specifications to ensure that these documents are up-to-date. Page 287 of 1053 General & Supervisory Employees Bargaining Unit, Teamsters Local 986 July 1, 2025 – June 30, 2028 9 B. It is further agreed that when a class specification is created, the City and Union will meet and attempt to reach Agreement on the proposed classification, pay and job description. ARTICLE 16 – LABOR/MANAGEMENT COMMITTEE To provide a means for continuing communication between the parties, and for promoting a climate of constructive employee relations, a Labor/Management Committee shall be established which will consist of up to four (4) representatives designated by the City and four (4) representatives designated by the Union. Meetings will be held to promote communication and cooperation between the parties, to improve work quality and safety, and to address matters of mutual concern other than individual grievances. Meetings under this article shall be scheduled at the request of either of the parties at a mutually agreeable time and location during the City’s normal working hours. Employees shall not be additionally compensated for off-duty attendance. ARTICLE 17 – PROPER CLASSIFICATION COMPENSATION Upon promotion, step increases shall be calculated based on the anniversary date of the promotion. ARTICLE 18 – PROBATION A. All employees covered by this Agreement shall have a probationary period of twelve (12) months. Upon the recommendation of the Department Director and with the approval of the City Manager, an employee’s probation may be extended for up to six (6) months. Upon successful completion of the probation, the employee shall be given a salary step increase. B. Probationary employees, whether new hires or promotional, shall be formally evaluated every three (3) months. C. Employees shall receive notification of a probationary extension at least seven (7) calendar days prior to the one-year anniversary of the probationary period. ARTICLE 19 – SENIORITY A. Seniority shall be a determining factor in all acting appointments, promotions, and transfers within the unit. Seniority, as herein applied, shall be defined as the last date of hire with the City, and as applied shall consist of the following factors: 1. Qualifications Page 288 of 1053 General & Supervisory Employees Bargaining Unit, Teamsters Local 986 July 1, 2025 – June 30, 2028 10 2. Ability 3. Length of Continuous Service B. When 1 and 2 are relatively equal, length of continuous service shall govern. C. This principle of seniority shall not apply to any employee with less than one (1) year of continuous service with the City or with less than six (6) months of service in their most recent job classification. D. Seniority shall no longer be applicable if an employee is terminated by discharge or other end of employment (except in cases of layoff). ARTICLE 20 – JOB SHARING Subject to Civil Service hiring requirements, City may allow employees to job share one permanent position on a voluntary basis. Such positions are subject to the provisions of this Memorandum of Understanding provided however that the City paid health and dental premiums or equivalent thereof, shall cover the one position, for employee only. These employees shall have their pay calculated on an hourly basis and shall accrue Vacation/Holiday/Sick Leave and employee Benefits Option proportional to regular hours worked. Designated hourly wage shall be equally reduced for each employee by the amount required to pay for the second benefit package. ARTICLE 21 – REDUCED HOUR POSITIONS A. Subject to Civil Service hiring requirements, City may hire employees in permanent positions of at least twenty (20) hours/week but less than forty (40) hours/week; such positions are subject to the provisions of this Memorandum of Understanding provided however that City paid Medical and Dental premiums shall cover the employee only. Benefit coverage is subject to the Affordable Care Act of 2010 regulations. B. These employees shall have their pay calculated on an hourly basis and shall accrue vacation/holiday/sick leave proportional to regular hours worked. Said employees are subject to the Agency Shop clause. C. Completion of a probationary period in a position of at least twenty (20) hours/week is applicable to any/all such positions; seniority shall accrue from date of appointment regardless of hours worked (at least twenty (20) hours/week and up to forty (40) Page 289 of 1053 General & Supervisory Employees Bargaining Unit, Teamsters Local 986 July 1, 2025 – June 30, 2028 11 hours/week). Probationary period shall be twelve (12) months and at least 1,044 hours. D. Appointments to "Reduced Hours Positions" shall be processed on a Personnel Action form which shall designate the number of hours to be worked. There shall be an annual review of the average hours worked. E. Employees in "Reduced Hours Positions" shall be given consideration for all full-time positions before considering of other hiring to fill full-time positions. F. City may create such positions and employees may volunteer to occupy such positions. No permanent forty (40) hour employee may be required to accept a less hours/week position. ARTICLE 22 – DIRECT DEPOSIT Employees are required to enroll in "Direct Deposit" for paychecks, which is an electronic funds transfer (EFT) that deposits paychecks to the bank or credit union of the employee's choice. ARTICLE 23 – DEFERRED COMPENSATION A. Each Union Member, individually, may elect to participate in the Deferred Compensation Plans established and adopted by the City of Hermosa Beach. B. Effective the first pay period after ratification and Council approval of this MOU, the City shall match the employee’s contribution up a maximum of twenty-five dollars ($25) per month. ARTICLE 24 – LOCKERS Consistent with past practice, the City agrees to continue to provide lockers to employees covered by this Agreement, who are required to report to duty in uniform, for the purpose of storing and securing personal property. Employees accept responsibility for the cleanliness of said lockers. City supplied lockers are the property of the City and employees assigned a locker have no expectation of privacy. ARTICLE 25 – PERSONNEL RULES The City shall provide all employees with a copy of the Personnel Rules and Regulations. Page 290 of 1053 General & Supervisory Employees Bargaining Unit, Teamsters Local 986 July 1, 2025 – June 30, 2028 12 ARTICLE 26 – REST PERIOD A. Employees shall be allowed one (1) fifteen (15) minute rest period in accordance with departmental rules during each half of the regular workday or regular work shift. Employees working twelve (12) hour shifts shall receive three (3) fifteen (15) minute rest periods per shift. 1. These rest periods will not be taken at the beginning or end of either half of the regular workday or work shift. 2. Rest periods may not be accumulated, nor shall such rest periods have any monetary value if unused. 3. Breaks must be taken on the work site or at a City facility although it is recognized that purchases may be made in the vicinity during the rest period. ARTICLE 27 – HOURS AND OVERTIME A. For FLSA purposes a "WORK-WEEK" shall be defined as: 1. For employees working a 5/40 or 4/40 Monday through Friday schedule: commencing at 0001 hours Sunday and terminating at 2400 hours Saturday. The work week for employees working other than a Monday through Friday schedule shall be defined in such a manner as to comply with FLSA work period requirements 2. For employees working a Monday through Friday 9/80 schedule: commencing 1101 hrs. Friday and terminating the following Friday at 1100 hrs. The work week for employees working other than a Monday through Friday schedule shall be defined in such a manner as to comply with FLSA work period requirements. The “9/80” schedule provides eighty (80) scheduled hours in a 14-day (two week) cycle where (1) one week the employee works four (4) 9-hour workdays and one (1) 8- hour workday, and the subsequent week consists of four (4) 9-hour workdays with one (1) day off. The “work week” for FLSA overtime purposes shall be established as four (4) hours into the shift of the eight-hour day and in such a manner that no Consecutive seven (7) -day (168 hour) period shall exceed forty (40) hours. 3. For employees working a 3/36 schedule: The 3/36 schedule shall be established in such a manner so as to be in compliance with the Fair Labor Standards Act (FLSA) regarding overtime. B. The City agrees to pay all Union Members time and one-half (1-1/2) their regular rate of pay for all hours worked in excess of their regularly scheduled workweek. Page 291 of 1053 General & Supervisory Employees Bargaining Unit, Teamsters Local 986 July 1, 2025 – June 30, 2028 13 C. In determining an employee's eligibility for overtime compensation in a workweek, paid leaves of absence and unpaid leaves of absence shall be excluded from the total hours worked (this does not apply for mandatory overtime where the employee receives less than twelve (12) hours’ notice). For example, if an employee is scheduled (with more than twelve (12) hours’ notice) to work overtime at the end of their shift for three hours and takes two hours sick time during that same workday, the employee would receive straight time for the first two extra hours and time and one-half (1-1/2) for the remaining one hour. If, however, the employee is held over without notice, they would receive time and one-half (1- 1/2) for all extra hours. D. The City and Union agree that employees covered by this Agreement who are subject to the biannual daylight savings time changes will not be eligible for compensation or be subject to loss of paid time because of the change in hours. E. If an employee works on a holiday that falls on their regular workday the employee shall receive compensation at a rate of time and one half (1-1/2) in addition to their regular rate of pay for that day. The effect of this is to pay two and one-half (2-1/2) times the employee’s regular rate of pay. The employee may choose to receive either compensatory time off or pay for those hours. F. If an employee works on a holiday that falls on their regular day off, the City shall compensate the employee at the rate of time and one-half (1-1/2) their regular rate of pay for all hours worked that day. In addition, the employee will accrue Holiday comp time for the holiday. The effect of this is to pay two and one-half (2-1/2) times the employees’ regular rate of pay. G. If a holiday falls on the employee’s regularly scheduled day off and the employee does not work that day, the employee shall accrue Holiday Comp time for the holiday in accordance with the holiday schedule based on the employee’s regular work schedule. H. All overtime for Police Service Officers shall be distributed in the following manner: Seniority shall be the determining factor in all overtime. All overtime shall be offered to the most senior officer first with the following exceptions: 1. To meet immediate staffing levels, i.e. being held over for an unforeseen heavy workload or immediate emergency. 2. In the event that there is a female in custody and no female PSO is on duty, then the closest female PSO shall be offered the overtime. Closest refers to the PSO’s geographic location to the City, in which seniority shall not apply. Page 292 of 1053 General & Supervisory Employees Bargaining Unit, Teamsters Local 986 July 1, 2025 – June 30, 2028 14 3. Seniority shall remain the determining factor in signing up for scheduled overtime (sign-up sheets). Once a PSO signs up for scheduled overtime, he or she may be bumped by a more senior PSO with three days’ notice. The bumping PSO shall make every effort to contact the PSO bumped to advise them of the situation. In all cases, priority (without regard to seniority) shall be given to the PSO who signs up for the entire shift. 4. Once a PSO signs up for an overtime slot, he or she is responsible for fulfilling that assignment unless he or she calls in sick. The PSO cannot remove their name from the sign-up sheet unless they find a replacement or get approval from the PSO Supervisor. ARTICLE 28 – SCHEDULING FOR POLICE DEPARTMENT A. Community Services Division 1. Community Services Officers a. Police Department personnel assigned to the field operations of the Community Services Division shall have four (4) quarterly shift changes per twelve-month period. These quarterly shift changes shall begin on the first Sunday of the first month of each quarter. The quarters shall run as follows: i. June, July, August ii. September, October, November iii. December, January, February iv. March, April, May b. Shifts will be assigned on the basis of seniority. The Department will make a reasonable attempt to post the schedule thirty (30) days prior to the effective date of the rotation. c. When schedule rotation results in an employee working more than forty (40) consecutive hours, that employee will be paid time and one-half overtime for all hours worked in excess of forty (40) hours in a workweek as defined in Article 27. d. Union and Management agree that in the event there is a change in hours or the number of positions, directed by policy, a new schedule will be negotiated. Page 293 of 1053 General & Supervisory Employees Bargaining Unit, Teamsters Local 986 July 1, 2025 – June 30, 2028 15 2. Community Services Field Supervisors a. Community Services Field Supervisors are not included in the Community Services Field Officer’s schedule rotation and their schedule will be established according to the Department’s needs. b. When schedule rotation results in an employee working more than forty (40) consecutive hours, that employee will be paid time and one-half overtime for all hours worked in excess of forty (40) hours in a work week as defined in Article 27. B. Administrative Services Division 1. Police Service Officers/Lead/Supervisors: a. The following rules shall apply for the purpose of shift selection by all Union employees working in the Police Department Jail division: i. Seniority shall be the determining factor. ii. For the purpose of shift selection, seniority shall be defined as: a) Length of continuous service within the classification, to begin with the hire date of said classification. b) Test score of the classification. c) If Section "a” is equal, then Section "b" shall be the determining factor in seniority. b. There will be four (4) quarterly shift changes per twelve (12) month period. These quarterly shift changes shall begin on the first Sunday of the first month of each quarter, except for the month of September, which shall begin on the second Sunday of the month due to the Labor Day Holiday. The quarters shall run as follows: i. June, July, August ii. September, October, November iii. December, January, February iv. March, April, May c. The Department will make a reasonable attempt to post the schedule thirty (30) days prior to the effective date of the rotation. Page 294 of 1053 General & Supervisory Employees Bargaining Unit, Teamsters Local 986 July 1, 2025 – June 30, 2028 16 d. Union employees must change their shift at least once within that year, unless Management and the employee mutually agree that the employee may remain on the same shift. e. The City and the Union agree that where Police Department Management determines there is a legal obligation to provide and staff Police Department services, such staffing shall be accomplished. The Union and Police Department Management agree to meet and confer to discuss options of meeting such staffing requirements. ARTICLE 29 – UNIFORMS A. The City shall continue to provide uniforms to all Union Members in the Public Works Department in accordance with past practice or as may be modified by Agreement with the Public Works Director and approved by the City Manager. B. All Union Members assigned to work in the Police Department, who are either required to work in uniform or maintain a serviceable uniform, shall be provided with the department prescribed initial clothing necessary to perform their assignment, including shoes and jacket. C. Building Inspectors, Public Works Inspectors, Code Enforcement and Public Works City Yard employees will be eligible for the purchase of work boots once a year at a maximum price of $250 per pair. The boot allowance will not be reported to CalPERS as special compensation. Selection of the vendor and the purchasing process will be established by the Public Works Director within the purchasing policies of the City. D. The City agrees to supply employees assigned to Code Enforcement with a uniform, consisting of one (1) jacket, four (4) polo shirts, and three (3) pairs of pants, consistent with the uniform currently in place. E. After the employee has twelve (12) months of continuous service, the City shall then provide $50.00 per month for the purpose of uniform maintenance and replacement. F. Uniforms shall be worn and maintained in conformance with established department standards. ARTICLE 30 – WAGE RATE The City agrees to hire and appropriately compensate capable Teamsters Employees. They will be professional, be adequately trained, and meet standards required for such positions. The Council reaffirms that compensation will include such items as salary, deferred compensation, health insurance and merit pay. Page 295 of 1053 General & Supervisory Employees Bargaining Unit, Teamsters Local 986 July 1, 2025 – June 30, 2028 17 A. The salary table attached to the MOU as Exhibit A shall be revised by increasing each amount as follows: 1. Effective July 1, 2025, the salary table shall be adjusted to bring all bargaining unit positions that are below market median as determined by the 2025 Reward Strategy Group Salary Survey Results report. 2. Effective July 1, 2025, and after the implementation of median adjustments, where applicable, the salary table for all classifications will be increased by an additional three percent (3%). 3. Effective July 1, 2026, and after the implementation of median adjustments, the salary table for all classifications shall be increased by three percent (3%). 4. Effective July 1, 2027, and after the implementation of median adjustments, the salary table for all classifications shall be increased by three percent (3%). B. The parties understand that these amounts shall be reported to the California Public Employees Retirement System (CalPERS) as employee compensation and thus be “PERSable.” C. The City and the Union agree that salary steps for all classifications are “1” through “5”, each step to be one (1) year apart. Step increases shall be effective at the beginning of the next pay period following the employee's anniversary of their date of hire (1st or 16th of the month). To be eligible for a step increase, an employee must receive an overall evaluation of “meeting expectations” or better. D. Generally, initial appointments shall be made at the "1” step. Upon the recommendation of the Department Director, and approval by the City Manager, the appointment may be made at a higher step. E. All employees shall be eligible for advancement through the steps based on performance. In cases of exceptional performance, and upon the recommendation of the Department Director, an employee may, with the approval of the City Manager, be advanced a step within the salary range at other than one-year intervals. Such advancement shall establish a new anniversary date for future advancements. F. The Union and City agree to the concept that all employees covered by this Agreement should receive a performance review at least annually. Page 296 of 1053 General & Supervisory Employees Bargaining Unit, Teamsters Local 986 July 1, 2025 – June 30, 2028 18 ARTICLE 31 – PAYROLL DEDUCTION It is mutually agreed that the City will, during the term of this Agreement, deduct moneys and remit to the Union as authorized by employee Payroll Deduction Authorization a deduction for dues, providing there is not more than one deduction per pay period. ARTICLE 32 – STEWARDS ADMINISTRATIVE LEAVE A. The City shall provide a total of one (1) shift per steward per year for use in attending employer-employee related seminars, conferences, etc., with the concurrence of the Human Resources Department. It is agreed that for the purposes of this section, the maximum number of Stewards who are eligible shall be limited to five (5). B. The Union will provide the City with a written list of Stewards upon request by the City. ARTICLE 33 – REPORT PAY A. Report Pay is that pay for all time worked, or reported to work, after the employee, having completed their last regular scheduled shift, left the work location and is requested to report to work from their domicile. Report Pay shall be equally distributed per department and not per section, if the emergency is not of a specific nature, providing the employee is qualified. Each Department shall establish a uniform "Call-Out" policy and procedure for emergencies. The policy shall include but not be limited to: (1) Equal distribution for call-outs of qualified employees, and (2) establishment of voluntary call-out lists. It is understood that any employee who declines a "call-out" will be removed from the voluntary list and will not be eligible for replacement on that list for a period of six (6) months. B. It is agreed that all employees shall receive either a minimum of four (4) hours report pay/accrued Compensatory Time or time and one-half (1-1/2) in pay or accrued Compensatory Time, whichever is greater, for any and all call-outs. Such pay received shall be considered as full compensation for said call-out and shall not be considered as hours worked for calculation of FLSA overtime. If an employee has left the City limits and is called out again, even within the four (4) hour window, they are eligible for additional call out pay of either a minimum of four (4) hours report pay/accrued Compensatory Time or time and one-half (1-1/2) in pay or accrued Compensatory Time, whichever is greater Page 297 of 1053 General & Supervisory Employees Bargaining Unit, Teamsters Local 986 July 1, 2025 – June 30, 2028 19 ARTICLE 34 – COURT PAY All employees subpoenaed to court while on an off-duty status shall receive either a minimum of three (3) hours pay/accrued Compensatory Time or time and one-half (1-1/2) for actual hours spent in court, or while in an on-call status, whichever is greater. Such pay received shall be considered as full compensation for time so spent and shall not be considered as hours worked for calculation of FLSA overtime. ARTICLE 35 – SHIFT DIFFERENTIAL A. All employees covered by this Agreement working the swing shift shall receive one dollar ($1.00) per hour Shift Differential Pay. All employees working the graveyard shift shall receive one dollar and twenty-five cents ($1.25) per hour Shift Differential Pay. The parties understand that this payment is reportable to PERS and is “PERSable.” B. It is agreed that for the purpose of determining eligibility for Shift Differential Pay, the swing shift commences at 3:00 P.M., and the graveyard shift commences at 11:00 P.M. In order to be eligible for Shift Differential Pay, the assigned shift must have four (4) or more hours after commencement of the shift for which the Member claims Shift Differential Pay. Any employee who is compensated at the rate of one and one-half times their regular rate of pay shall not be eligible for Shift Differential Pay (except for Holidays worked as a part of the employee's regular schedule). C. Police Department 1. It is agreed that in the Police Department the Police Service Officers and Community Services Officers working any shift shall be paid during their lunch break and rest period, subject to recall to work at any time should the need arise. 2. Lunch breaks shall be taken as close as possible to the middle of the regular work shift. Rest periods shall be taken during each half of the regular work shift. Lunch breaks and rest periods shall be subject to the following conditions: a. They shall not be taken at the beginning or end of either half of the regular work shift. b. They shall not be accumulated, nor shall they have any monetary value if unused. c. They must be taken on the work site or within a Police Department facility although it is recognized that purchases may be made in the vicinity. 3. It is further agreed that supervisors shall make every effort to ensure that the employee receives said rest periods and lunch breaks. Page 298 of 1053 General & Supervisory Employees Bargaining Unit, Teamsters Local 986 July 1, 2025 – June 30, 2028 20 ARTICLE 36 – ACTING PAY A. Employees covered by this Agreement who are temporarily assigned to perform the full range of duties of a higher classification because of emergency conditions, Sick Leave, Vacation and/or relief shall receive the higher rate of pay commencing after 80 consecutive hours of such assignment. Employee shall be placed on a step in the salary range of the position in which they are temporarily assigned that provides at least a 10% increase to their current salary. During acting assignments, employees remain affiliated with and continue to be covered by this Agreement. B. Community Service Officers assigned temporary upgrade pay as a Supervisor will receive 5% above their regular salary. C. The parties understand that these amounts shall be reported to PERS as compensation and shall be “PERSable.” D. In accordance with Gov. Code Section 20480, if an employee is placed in an Acting position that is vacant as a result of a vacancy, the hours worked by the employee shall be reported to PERS and shall not exceed 960 hours in a fiscal year. ARTICLE 37 – ADDITIONAL DUTIES PAY A. Upon ratification of this MOU, when an employee is officially determined by their Department Director and the HR Manager to be temporarily performing additional duties outside of their classification, such employee shall be eligible for Additional Duties Pay of $400 per month. Eligibility for the additional pay shall commence after 80 consecutive hours of such assignment. An employee is eligible for additional duties pay for six (6) months or until they are no longer performing the duties. If the employee is still performing the duties after six (6), the City shall make every effort to reassign the additional duties to another eligible employee. B. Any employee receiving Temporary Upgrade Pay shall not be eligible for Additional Duties Pay. ARTICLE 38 – EDUCATIONAL ALLOWANCE A. The City agrees that Union Members who desire to enroll in training, certification programs, and/or academic courses that may provide the employee with general or specific skills and/or knowledge that contributes to their ability to perform their current position or enhances promotional opportunities, shall have their course fees, books, Page 299 of 1053 General & Supervisory Employees Bargaining Unit, Teamsters Local 986 July 1, 2025 – June 30, 2028 21 and tuition (up to CSU rates) paid by the City in advance, subject to the approval of the City Manager. B. Employees who attend a non-CSU campus will receive up to the average tuition rate of CSULB, CSUDH & CSULA. C. Employees may be reimbursed for the renewal of certifications and/or professional licenses that are job-related, subject to the approval of Human Resources and the City Manager. D. The employee will reimburse the City for all expenses if the employee fails or does not complete or if the employee leaves City employment during the semester they are enrolled and receive payment. E. Advancement of tuition shall be on a “pro-rated” basis depending upon the number of hours an employee covered by this Agreement is normally scheduled to work (i.e. full time @ 100% reimbursement; half time @ 50% reimbursement, etc.). F. International Conference of Building Officials (ICBO) Certificate Pay: 1. The City shall pay a one-time bonus of $300 per certificate per person for holders of International Conference of Building Officials (ICBO) Certificates. Said bonus paid for each such Certificate commencing with the second one. 2. Certificates eligible for bonus are: • Building Inspector • Electrical Inspector • Plumbing Inspector • Mechanical Inspector • Combination Inspector • Plans Examiner • Uniform Fire Code • Rehabilitation/Conservation Inspector 3. The City shall reimburse the employee for certification and re-certification costs associated with certification examinations. 4. The parties understand that this pay increment is reportable to PERS as compensation and is “PERSable.” Page 300 of 1053 General & Supervisory Employees Bargaining Unit, Teamsters Local 986 July 1, 2025 – June 30, 2028 22 ARTICLE 39 – PUBLIC WORKS STANDBY PAY A. After Hours Emergency Response 1. Qualified employees may be assigned, at the discretion of the Public Works Director or Designee, to Standby Duty for after-hours emergency response. 2. Standby Duty shall be assigned to one employee for a period of seven (7) calendar days at the rate of two hundred and fifty dollars ($250.00) per week. 3. While on Standby Duty, the assigned employee shall: carry a department provided pager; respond via telephone within ten (10) minutes to any call; and report fit-for- duty within forty-five (45) minutes following receipt of call-out information. The employee shall receive additional compensation for all hours worked pursuant to Article 33 B, “Report Pay.” 4. To be eligible for Standby Duty assignment an individual must: 1) have adequate knowledge of the City’s sewer system, the ability to troubleshoot and operate the sewer jetter, and/or 2) possess a working knowledge of the irrigation systems and operate a chainsaw for tree clearing. 5. Have the ability to drive/operate the cat, backhoe and dump trucks, and/or 6. Have a working knowledge of all electrical and street lighting systems. 7. The Public Works Superintendent shall certify that an individual possesses the required skills. The parties understand that the stipends set forth in this article are not reportable to PERS as compensation and are not “PERSable.” ARTICLE 40 – LONGEVITY PAY Employees hired prior to August 1, 1983 will continue to receive Longevity Pay of 10.25%. This amount is reportable to PERS as compensation and is “PERSable.” ARTICLE 41 – PREMIUM PAYS A. Training Premium 1. Police Service Officers and Community Service Officers who have been certified as Training Officers, as determined by the department, shall be eligible for Training Officer Premium Pay in the amount of three dollars ($3) for each hour so assigned training duties. This amount shall be reported to PERS as compensation and is “PERSable.” Page 301 of 1053 General & Supervisory Employees Bargaining Unit, Teamsters Local 986 July 1, 2025 – June 30, 2028 23 B. Lead Worker/Supervisor (Police Service Officer) Premium 1. An individual in the classification of Police Service Officer may, with the approval of the Division Captain and the Chief of Police, be selected to serve in an assignment as Lead Police Services Officer and shall receive a 10% premium above base salary while so assigned. An individual so assigned may be removed with cause. This amount is reported to PERS as compensation and is “PERSable.” 2. The Lead Police Service Officer shall meet the criteria and be responsible for the duties listed in Exhibit B attached hereto. C. Public Works Department Premiums 1. Public Works Department employees in the classification of Maintenance I or Maintenance II who meet the requirements of the premium pay categories of (1) Electrician; (2) Carpenter; (3) Traffic Specialist (4) Irrigation Specialist; (5) Street Maintenance Technician; or (6) Sewer/Storm Drain Specialist, as described in Exhibit C, as certified by the Public Works Superintendent, and approved by the Public Works Director may be selected to receive a 10% premium above base salary while assigned the designated duties. A maximum of six (6) employees may receive the premium. The parties understand that this payment is not reportable to PERS and is thus not “PERSable.” 2. Employees in the classification of Public Works Inspector who attain a Penal Code 832(a) certification following completion of an introductory training course prescribed by the Commission on Peace Officer Standards and Training shall receive a 5% premium pay above base salary. D. Bilingual Premium 1. The City agrees to pay a monthly premium of $100 per month to full-time employees who have demonstrated proficiency/fluency in a second language which has been demonstrated to be of value to the City in providing customer service. This compensation will be paid to employees who are routinely and consistently assigned to positions requiring communication skills in languages other than English. This amount shall be reported to PERS as compensation and shall be “PERSable.” 2. An employee receiving Bilingual Skill Premium will be called upon to assist in any department within the City on an “as needed basis” to provide interpretation services. Individuals receiving a Bilingual Skill Premium may periodically be subject to call-out or be required to work in excess of their regular schedule. In the event of call-out or overtime, compensation shall be in accordance with the appropriate provisions of this Agreement. Page 302 of 1053 General & Supervisory Employees Bargaining Unit, Teamsters Local 986 July 1, 2025 – June 30, 2028 24 3. Employees with bilingual ability will be tested for oral skill in the designated language through an examination process mutually agreed upon as determined by the Human Resources Manager and Union. Employees must successfully pass the examination to be eligible for Bilingual Skill Premium. ARTICLE 42 – VACATION A. It is agreed that all employees covered by this Agreement shall accrue vacation commencing with the start of the service year as follows: Years of Service Accrued Per Year 1st – 3rd Years 80 Hours 4th – 5th Years 96 Hours 6th – 9th Years 120 Hours 10th – 13th Years 144 Hours 14th – 17th Years 168 Hours 18th Year 192 Hours B. Employees may use (subject to Department Director’s approval) one (1) week of vacation six (6) months after hire date (after halfway point of probationary period). C. No current employee shall have an accrual rate less than the rate in effect as of August 30, 1988. D. All employees may cash in up to eighty (80) hours of vacation time per fiscal year. E. Vacation may be accrued up to a thirty (30) month accrual level, with an automatic cash out for hours above that amount. The cash outs will take place based on the accrual balance of November 16th and paid on the check of December 5th. ARTICLE 43 – SICK LEAVE A. Sick leave shall be used only in case of sickness or disability of the employee or in the case of serious illness or death within the immediate family. Misuse of sick leave shall be grounds for disciplinary action. Page 303 of 1053 General & Supervisory Employees Bargaining Unit, Teamsters Local 986 July 1, 2025 – June 30, 2028 25 B. To receive compensation while absent on sick leave, employees shall notify the City per their Department's policy. C. Employees shall accrue Sick Leave at the rate of ten (10) hours per month. D. When eligible, an employee may cash in a maximum of 96 hours of unused sick leave hours earned from December 1st of the prior year to November 16th of the current year. This cash out is to be paid to the employee on the first payday in December. Provided however, in lieu of cash out employees may convert 100% of their sick time, in excess of one-hundred seventy-six (176) hours, to vacation time. All employees shall maintain a balance of one hundred seventy-six (176) sick leave hours to be eligible for any cash out. E. Upon resignation or retirement, all employees with five (5) years or more service may elect to be paid for seventy-five percent (75%) of all unused sick hours accrued prior to July 1, 2017, at their current rate upon resignation or retirement. Upon resignation or retirement, all employees with twenty (20) years or more service accrued prior to July 1, 2017, may elect to be paid for one hundred percent (100%) of all sick hours at their current rate upon resignation or retirement. F. Except as otherwise provided in E above, sick leave accrued after July 1, 2017, shall not be paid out. Pursuant to Government Code § 20965, related CalPERS, rules and the City’s contract with CalPERS. Upon retirement from City employment, an employee’s unused accumulated sick leave at the time of retirement may be converted to additional service credit. ARTICLE 44 – BEREAVEMENT LEAVE A. Each employee covered by this Agreement shall receive a maximum of forty (40) paid hours per occurrence to be utilized for Bereavement Leave because of a death in their immediate family. B. Immediate family for the purposes of this section shall be defined as: domestic partner, father; mother; father-in-law; mother-in-law; brother; sister; spouse; child, stepchild. stepfather, stepmother, grandparent, grandchild or legal dependent. Employees may pre-designate and substitute other Members defined as “immediate family.” The intent of this provision is not to expand the number of persons included in the definition of “immediate family” or to increase paid leave opportunities, but rather to recognize variation in family structure (e.g. stepmother for mother). C. One (1) additional unpaid shift shall be granted to the employee upon request. The employee can elect to use available paid leave accruals to cover the additional shift. Page 304 of 1053 General & Supervisory Employees Bargaining Unit, Teamsters Local 986 July 1, 2025 – June 30, 2028 26 D. Bereavement Leave shall be taken within twelve (12) months of the death and does not need to be consecutive nor will pay in lieu of unused leave for bereavement be provided. ARTICLE 45 – JURY DUTY A. If called for jury duty in a Municipal, Superior, or Federal Court, or for a Coroner’s Jury, Employees covered by this Agreement shall remain in their regular pay status. All jury fees except mileage reimbursement shall be returned to the City. The City will provide paid jury duty leave in accordance with Administrative Policy P15. B. Employees who have served four (4) or more hours in one day of jury duty will not be required to report for work within twelve (12) hours of the time they were released, dismissed, or excused from jury duty for the day. At the Supervisor’s discretion an employee may be excused from the reporting requirement if the time they would be at work is de minimis. ARTICLE 46 – MILITARY LEAVE PAY Employees covered by this Agreement will be granted Military Leave pursuant to governing State and Federal law but shall not receive any base salary pay while on such Leave, except as required by law. ARTICLE 47 – COMPENSATORY TIME A. In lieu of pay, Compensatory Time may be earned at a rate of one and one-half times the actual hours worked in an overtime situation. Said Compensatory Time may be accrued to a maximum of one hundred (100) hours with an automatic cash-out of any overage as a part of the regular payroll process. The cash outs will take place based on the accrual balance of November 16th and paid on the check of December 5th. B. In a holiday situation, Compensatory Time can be earned as indicated in Article 27 and can be accrued up to one hundred (100) hours with an automatic cash out of any overage. C. Separate accrual banks shall be maintained for each type of Compensatory Time. D. The granting of requests for Compensatory Time off shall not be unreasonably withheld and shall be made in accordance with departmental policies. E. Employees may elect to cash-in accrued compensatory time except during any pay period in which the employee is absent without pay. Page 305 of 1053 General & Supervisory Employees Bargaining Unit, Teamsters Local 986 July 1, 2025 – June 30, 2028 27 ARTICLE 48 – HOLIDAYS A. All employees covered by this Agreement working the 5/40 schedule shall receive the following holidays off with pay: New Year's Day; Martin Luther King, Jr.'s Birthday; President’s Day; Cesar Chavez Day; Memorial Day; Juneteenth; Independence Day; Labor Day; Veterans Day; Thanksgiving Day; Thanksgiving Friday; half- day Christmas Eve (five (5) hours); Christmas Day; half-day New Year’s Eve (five (5) hours). B. Employees covered by this Agreement working the 4/40 schedule in positions assigned to areas that are closed on the holidays listed below, shall receive the following holidays off with pay: New Year's Day; Martin Luther King, Jr's Birthday; President's Day; Cesar Chavez Day; Memorial Day; Juneteenth; Independence Day; Labor Day; Veteran's Day; Thanksgiving Day; half-day Christmas Eve (five (5) hours); Christmas Day; half-day on New Year’s Eve (five (5) hours). C. Community Service Officers & Supervisors 1. All employees covered by this Agreement working as a Community Services Officer and/or Community Service Supervisor shall receive the following holidays off with pay: Thanksgiving; Christmas Day; New Years’ Day. 2. All employees covered by this Agreement working as a Community Services Officer and/or Community Services Supervisor are eligible to receive Holiday pay for the following Holidays: Martin Luther King, Jr.’s Birthday; President’s Day; Memorial Day; Independence Day; Labor Day; Veterans’ Day; Cesar Chavez Day; Juneteenth; half-day Christmas Eve (five (5) hours); half-day on New Year’s Eve (five (5) hours). D. If an employee is not scheduled to work on a designated Holiday, they shall be compensated ten (10) hours or twelve (12) hours (depending on their regular work schedule) of Holiday Comp Time (HCE) or Holiday Pay. If an employee works on a Holiday that falls on their regular day off, the City shall compensate the employee at a rate of time and one-half (1-1/2) for overtime worked, in addition to the previously mentioned (10) hours or twelve (12) hours Holiday Comp Time or Pay. If an employee Page 306 of 1053 General & Supervisory Employees Bargaining Unit, Teamsters Local 986 July 1, 2025 – June 30, 2028 28 works on a holiday that falls on their regular workday, the employee shall receive fifteen (15( hours (10 hours Holiday times 1.5) or eighteen (18) hours (12 hours Holiday times 1.5) Holiday Comp Time or Pay in addition to their regular rate of pay for that day. The effect is to pay two and one-half (2-1/2) times the employee’s regular rate of pay. The employee may choose to receive either Holiday Compensation Time or pay for those hours earned. E. All employees covered by this Agreement working a 9/80 schedule shall receive ninety (90) hours of Holiday Time per calendar year. Each year of this Agreement, the 9/80 holiday schedule for "A” Shift and “B” Shift will be developed and agreed to by Union and City. F. For all holidays that fall on a Saturday, employees will receive compensatory time. For all holidays that fall on a Sunday, the holiday will be observed on Monday. This does not apply to employees in the classification of Police Service Officer/Lead/Supervisor, Community Services Officer and Community Service Supervisor. For these positions, Holidays shall be observed on the specific calendar day that the Holiday actually falls on (not necessarily on the day that City Hall is closed in observance of the Holiday). For example, if Christmas day falls on a Sunday, the Holiday for the above noted positions will be observed on that Sunday. G. Police Service Officers/Lead/Supervisors 1. All employees covered by this Agreement working as a Police Service Officer, Lead Police Service Officer, or Police Service Officer Supervisor, are eligible to receive Holiday pay for the following Holidays: New Year’s Day; Martin Luther King, Jr.’s Birthday, President’s Day; Cesar Chavez Day; Memorial Day; Juneteenth; Independence Day; Labor Day; Veteran’s Day; Thanksgiving Day; half-day Christmas Eve (five (5) hours); Christmas Day; half-day New Years Eve (five (5) hours). 2. If an employee is not scheduled to work on that Holiday, they shall be compensated (10) hours or twelve (12) hours (depending on their regular work schedule) of Holiday Comp Time or Pay. If an employee works on a Holiday that falls on their regular day off, the City shall compensate the employee time and one-half (1-1/2) for any overtime hours worked up to (10) hours or twelve (12) hours (depending on their shift). Any hours worked over (10) hours or twelve (12) hours will be paid at two and one-half (2-1/2) times their regular rate in addition to the (10) hours or twelve (12) hours of Holiday Comp Time/Pay stated above. If an employee works on a holiday that falls on their regular work day, the employee shall receive their regular rate of pay in addition to time and one-half (1-1/2) for all hours worked, up to (10) hours or twelve (12) hours . Any hours worked over (10) hours or twelve (12) hours will be paid at two and one-half (2-1/2) times their Page 307 of 1053 General & Supervisory Employees Bargaining Unit, Teamsters Local 986 July 1, 2025 – June 30, 2028 29 regular rate. The effect is to pay two and one-half (2-1/2) times the employee’s regular rate of pay. The employee may choose to receive either Holiday Compensatory Earned (HCE) or pay for those hours earned. ARTICLE 49 – RETIREMENT AND RETIREE MEDICAL A. Tier I. The City provides the PERS 2% at 55 Plan with one-year final compensation to employees hired prior to July 1, 2011. B. Tier II. For new employees hired on or after July 1, 2011, up to and concluding December 31, 2012, the PERS retirement benefit formula shall be the 2% @ 60 plan, with retirement benefits calculated on one-year final compensation. C. Tier III. Employees hired on or after January 1, 2013, shall be subject to the Public Employee Pension Reform Act, (“PEPRA”; Assembly Bill 340) including but not limited to: 1. 2% at 62 retirement formula for those who are “new members” as that term is defined in AB 340. 2. Such new members shall pay to PERS by payroll deduction 50% of the “normal cost” as defined in AB 340 or the then current contribution rate of similarly situated employees, whichever is greater, as required by Government Code section, 7522.30(c). D. Any employee covered by this Agreement will be eligible, upon service retirement from this City, for a medical supplement. Said supplement shall be in the following amount: 1. For those who were hired before July 1, 2018, and who retired after July 1, 2008: The City will contribute 5% of the health insurance premium for each year of service with the City of Hermosa Beach up to the lesser of the single person HMO premium of the lowest cost HMO plan or $500 per month. A retiring employee must have completed a minimum of ten (10) years of service with the City of Hermosa Beach and be at least fifty-five (55) years of age to be eligible for this benefit. 2. For those who retired before June 30, 2008: For service retirement at age fifty- five (55) with a minimum of twenty (20) years continuous service, a $250 (or cost of policy whichever is less) per month medical insurance supplement, provided, however, that no currently retired employee shall have a benefit amount less than they are currently receiving. Page 308 of 1053 General & Supervisory Employees Bargaining Unit, Teamsters Local 986 July 1, 2025 – June 30, 2028 30 3. For those hired on or after July 1, 2018: The City will provide a medical insurance supplement of $400 per month. A retiring employee must have completed a minimum of twenty (20) years of continuous service with the City of Hermosa Beach and be at least sixty (60) years of age to be eligible for this benefit. 4. The medical supplement payments specified in Sections D(1) – D(3) above, shall commence with the first month following the employee's service retirement in which the employee is responsible for payment of the insurance premium. 5. In order to be eligible for medical supplement payments, an employee must either remain on a medical insurance plan offered by the City or provide proof of coverage on a self-procured medical insurance plan or coverage through a spouse or domestic partner’s medical plan. 6. Retirees who are eligible for a supplement but who are not covered on the City policy are still eligible to receive their stipend. Payments will only be made when the retiree provides proof of coverage of insurance and proof of the amount paid for said coverage. Proof of coverage and the amount paid must be provided to the City within 60 days. The City will not provide retroactive reimbursement for payments not documented within 60 days of payment. The amount paid to the retiree will be the lesser of the amount paid for coverage or the stipend amount allowed by the MOU. 7. Any employee receiving a benefit under this Article agrees to apply for, and enroll in, any Federal and/or State medical insurance plan (e.g. Medicare, Medicaid, etc.) for which they may become eligible unless such Federal and/or State medical insurance plan or equivalent no longer exists. For all active employees, the benefit will end at the month in which the member becomes eligible for State or Federal Medicare, which is currently 65 years of age. ARTICLE 50 – HEALTH AND WELFARE A. The City agrees to establish and maintain a Cafeteria Plan in accordance with the provisions of Section 125 of the Internal Revenue Code. The purpose of the Plan is to allow eligible employees to elect to pay for qualified benefits on a pre-tax basis, to the extent permitted by law. The Cafeteria Plan shall permit pre-tax deductions for the following qualified benefits, subject to IRS regulations and plan design: 1. Health insurance premiums (including medical, dental, and vision coverage). 2. Health Flexible Spending Accounts (FSA). Page 309 of 1053 General & Supervisory Employees Bargaining Unit, Teamsters Local 986 July 1, 2025 – June 30, 2028 31 3. Dependent Care Assistance Plans (DCAP). 4. Any other qualified benefit permitted under Section 125 and approved by the City. B. Life Insurance The City shall provide and pay the full premium for a life insurance policy for each employee payable in the amount of $50,000. C. Short- and Long-Term Disability Insurance The City will provide and pay the full premium for short- and long-term disability insurance for each employee. D. Medical Insurance The City will provide employees with a choice of a Preferred Provider Option (PPO) or a Health Maintenance Organization (HMO), both of which will include prescription coverage. The City’s maximum monthly premium contribution toward medical insurance for each employee’s selected plan and level of coverage will be $1,875.39. Employees choosing a medical insurance plan and/or coverage level with a monthly premium that exceeds the City’s maximum contribution shall pay the difference by payroll deduction. E. Dental Insurance The City’s maximum monthly premium contribution toward dental insurance for each employee’s selected plan and level of coverage will be $226.30. F. Vision Insurance The full cost of the Vision Plan shall be borne by the employee. 1. During the Term of this MOU, the City intends to review its dental and vision providers for the purpose of providing quality care for a reasonable price. If the City changes providers and the cost of the dental premium is reduced by at least 20%, the City will bear the cost of the lowest cost vision plan for the employee + two (2) or more dependents. G. Psychological Health The City will continue to provide full family coverage for the psychological health benefit. H. The City and the union mutually recognize the need to explore cost containment measures to control the increasing rates of the various lines of insurance coverage provided to City employees. As part of the annual insurance program renewal process, the City shall explore various alternate benefit levels to mitigate premium increases such Page 310 of 1053 General & Supervisory Employees Bargaining Unit, Teamsters Local 986 July 1, 2025 – June 30, 2028 32 as changes to copayments and deductibles. The City agrees to meet with the Union to review and discuss any proposed changes to existing benefit levels. I. An employee who demonstrates proof of medical insurance coverage available through a spouse or domestic partner may receive a cash payment of $750.00 per month in lieu of City provided coverage. 1. An employee who receives cash in-lieu of selecting a health insurance plan shall have the amount reported as earned income for tax purposes but shall not be deemed earned income for retirement purposes. It is the understanding of the parties that dollars distributed to the employee as cash in this manner shall not be construed as earned income for PERS purposes. ARTICLE 51 – SHORT & LONG TERM DISABILITY A. The City’s Short-Term Disability (STD) Insurance Plan begins after a 7-day waiting period. The maximum benefit is 66 2/3% of earnings up to a maximum of $1,698 per week. The City’s Long Term Disability Insurance Plan provides 66 2/3% of earnings has a maximum benefit of $9,000 per month and begins after 90 days of disability or the date STD benefits end, whichever is later. B. An Employee utilizing the Short- or Long-Term Disability Plan shall not accrue Vacation, Sick Leave, Holiday Pay or allowances after the 30th calendar day after disability. C. Employees are eligible to coordinate their Short and Long-Term Disability Insurance with paid compensated time-off work to be paid up to 100% of regular take-home pay. ARTICLE 52 – FAMILY AND MEDICAL CARE LEAVE As required by State and Federal law, the City will provide Family and Medical Care Leave for eligible Employees. The City maintains a FMLA/CFRA/PDL procedure which governs Family and Medical Care Leave and is provided to all employees at the start of their employment and is also available on the City’s Intranet site ARTICLE 53 – LAYOFF A. It is mutually agreed that whenever, in the judgment of the City Council, it becomes necessary to abolish a position in the interest of economy or because the necessity for the position no longer exists, the City Council may abolish any position or employment in the competitive service and the personnel officer shall layoff, demote or transfer employees thereby affected. Page 311 of 1053 General & Supervisory Employees Bargaining Unit, Teamsters Local 986 July 1, 2025 – June 30, 2028 33 B. The City shall give such employees not less than thirty (30) days advance notice of separation and reason therefore. C. Layoff shall be made within classes of positions and all provisional employees in the affected class or classes shall be laid off prior to the layoff of any probationary employee. All probationary employees in the affected class or classes shall be laid off prior to the layoff of any permanent employee in the affected class or classes and such layoff shall be by seniority. D. The criterion used in determining the order of separation shall be seniority. Seniority is defined as the total time worked within one's current classification. Wherever seniority in classification is equal, the following criteria shall be applied in the order below: 1. Total City service. 2. Relative position on the certified eligibility list. 3. Drawing of lots. E. The seniority date shall be the date of permanent appointment from a certified Civil Service List. For those employees who have served in their current classification prior to 1981, the seniority date will be the date of appointment via personnel action. F. Date of hire shall include all City service including CETA and FEEA time but not part time/no benefit service. G. Seniority shall not include the time which was terminated by voluntary resignation from the competitive service, layoff, leave of absence or suspension from the competitive service but shall include time served on military leave of absence. H. When a layoff affects a classification which crosses department lines, the less senior employee in said classification shall receive the layoff regardless of department as outlined in paragraphs D, E and F. I. Employees laid off shall have the City paid portion of their medical insurance premiums paid for two months following the date of lay-off. ARTICLE 54 – RETURN TO WORK FROM LAYOFF A. It is mutually agreed that the names of probationary and permanent employees laid off shall be placed upon an eligibility list for classes which, in the opinion of the City Manager, require essentially the same qualifications and duties and responsibilities as those of the class of position from which the layoff was made. Page 312 of 1053 General & Supervisory Employees Bargaining Unit, Teamsters Local 986 July 1, 2025 – June 30, 2028 34 B. Names of persons laid off shall be placed at the top of eligibility lists in order of their seniority and shall remain on such lists for a period of two (2) years unless re- employed by the City. The result being, by classification, the last employee laid off shall be the first rehired. C. In the event that an employee on a rehire list is offered a position in the classification from which they were laid off and does not accept said position, then their name shall be removed from all re-employment lists. Acceptance of temporary employment does not affect eligibility on permanent re-employment lists. D. In the event that an employee on a rehire list is offered a position in a lower classification from which they were laid off and does not accept said position, their name shall be removed from the lower classification rehire list but will remain on the higher classification list. E. Employees hired from the re-employment list into a classification lower than the classification in which they were laid off shall have their names maintained on the re- employment list for the higher classification until said re-employment list expires. F. Notices of recall from layoffs shall be sent by certified mail (return receipt requested) and shall specify the date for reporting to work, which shall not be more than two (2) weeks from the date the notice is received. Notice shall be deemed to have been received when sent to the last known address on file with the City and delivery or attempted delivery is certified by postal service. Notice of recall will also be forwarded to the recognized bargaining agent. Employees to be laid off shall submit to the Human Resources office their current address at the time of separation. Upon receiving notice, the person on layoff shall have five (5) days to accept or decline the recall opportunity. G. Any employee failing to respond in writing within five (5) days of recall or failing to report on the prescribed date within the two (2) week maximum, waives all remaining rights to recall on all re-employment lists. The City will proceed to the next senior person until recall needs are met or the list(s) is exhausted. H. Upon recall from lay-off, all accruals will be based on criteria set forth in Article 53 Layoff, paragraphs D, E and F. ARTICLE 55 – REDUCTION IN LIEU OF LAYOFF A. It is mutually agreed that an employee whose position is abolished shall be permitted to drop back into the next lower classification within the same classification family and (i.e. Maintenance II to Maintenance I; Senior Account Clerk to Account Clerk) within their department and continue in service provided they are qualified to perform the Page 313 of 1053 General & Supervisory Employees Bargaining Unit, Teamsters Local 986 July 1, 2025 – June 30, 2028 35 duties of the lower classification. The layoff, if any, shall be made in the lowest grade in the department of the employee having the least seniority. B. In the case of reduction of any employee in the City Service to a class with a lower pay range such employee's salary shall be reduced to a pay step in the lower range corresponding to less than one step in dollar amount below that which he held in the higher class before such reduction. C. For purposes of future step advancement, accrued time in the higher classification step shall be retained. D. An employee whose position is abolished shall be permitted to continue in service in a lateral position (same salary range) within their department if there is a vacancy and the employee meets the minimum qualifications for the vacant position. E. An employee shall be required to successfully complete a thorough background investigation for any position they assume as a result of reduction in-lieu or lateral transfer if such a background investigation is required of a new-hire employee. ARTICLE 56 – INDUSTRIAL INJURIES AND ACCIDENTS A. It is understood that the City will provide medical facilities to be used for industrial accidents or illness. B. Employees will be seen and treated by medical professionals that are part of the Medical Provider Network, unless an employee has pre-designated a physician. C. Employees may designate a personal physician to provide treatment in the event of a workers’ compensation injury or illness. A pre-designation form entitled, “PERSONAL PHYSICIAN PRE-DESIGNATION FORM FOR WORK RELATED INJURIES” must be completed in order to designate a physician. This two-page form is available in the Human Resources Office and must be signed by the employee AND their personal physician and returned to the Human Resources Office BEFORE an injury occurs in order to be valid. D. An employee who suffers an injury on duty on or after that date will continue to have payment of the City's portion of all health insurance premiums paid for a period of seven (7) full months commencing with the month in which the injury occurred. E. Accrual of vacation, sick, and holidays shall be governed by the provisions of Article 51(B). F. Nothing herein shall prevent an employee from utilizing their accrued time in addition to receiving temporary disability payments under the provisions of the Workers' Compensation laws of the State of California in order to maintain their full salary Page 314 of 1053 General & Supervisory Employees Bargaining Unit, Teamsters Local 986 July 1, 2025 – June 30, 2028 36 ARTICLE 57 – DISCIPLINE, SUSPENSION, DISCHARGE A. The City understands the value of progressive discipline and will endeavor to incorporate that procedure in its disciplinary policy. Therefore, as a guideline, the City will endeavor to adhere to the following progressive disciplinary procedure: 1. Written Notice(s). 2. Written Reprimand(s). 3. Suspension(s); Reduction-in-Pay; Demotion. 4. Demotion/Reduction-in-Pay. 5. Termination. B. The above procedure will be used only as a guideline and will apply to all of the Union's classifications and positions. C. Appeals of Discipline equivalent to a suspension of four (4) days or less shall be governed by the provisions of Article 58. Appeals of discipline equivalent to five (5) days or more are governed by Article XXX of the City of Hermosa Beach Personnel Rules and Regulations. ARTICLE 58 – GRIEVANCES/APPEAL OF DISCIPLINE A. Purpose of Grievance/Appeal Procedures: 1. To promote improved Employer-Employee relations by establishing procedures on matters. 2. To provide that Grievances/Appeals shall be settled as near as possible to the point of origin. 3. To provide that the Grievance/Appeal procedures shall be as informal as possible. B. A Grievance shall be defined as a controversy between the City and the Union or an employee or employees covered by this Agreement. Such controversy must pertain to any of the following: 1. Any matter involving the application of any provision of this Agreement; or 2. Any matter involving the violations of any provision or intent of this Agreement; or Page 315 of 1053 General & Supervisory Employees Bargaining Unit, Teamsters Local 986 July 1, 2025 – June 30, 2028 37 3. Any matter that affects the working conditions of the employee or the application of all rules, regulations, policies and/or laws affecting the employees covered by this Agreement. C. An Appeal of Discipline is distinct from a Grievance in that it is an action taken by an employee to request an administrative review of disciplinary action initiated against them. D. There shall be an earnest effort on the part of both parties to settle grievances/appeals promptly through the steps listed below. Grievances/Appeals must be processed with Union participation. E. STEP 1 - An employee's Grievance/Appeal must be submitted in writing by the employee fully stating the facts surrounding the Grievance/Appeal and detailing the specific provisions of this Agreement alleged to have been violated, and presented to the first line supervisor or management representative immediately in charge of the aggrieved/disciplined employee within ten (10) working day after the employee could have been reasonably expected to have had knowledge. The supervisor or management representative shall reply to the employee by the end of the tenth (10th) working day following the presentation of the Grievance/Appeal and the giving of such answer will terminate Step 1. F. STEP 2 - If the Grievance/Appeal is not settled in Step 1, the Grievance/Appeal will be presented to the Department Director (or, in the case of an appeal of a disciplinary action initiated by a Department Director or where the Department Director participated in the decision to administer discipline, to the Human Resources Manager within ten (10) working days after termination of Step 1. Appeals of written reprimands shall be presented to the Human Resources Manager. A meeting with the employee, shop steward and Department Director/Human Resources Manager (or designee) will be arranged at a mutually agreeable location and time to review and discuss the Grievance/Appeal. Such meeting will take place within ten (10) working days from the date the Grievance/Appeal is received by the Department Director/Personnel Director (or designee). The Department Director/Human Resources Manager (or designee) may invite other members of management to be present at such meeting. The Department Director/Human Resources Manager (or designee) will give a written reply by the end of the tenth (10th ) working day following the date of the meeting, and the giving of such reply will terminate Step 2. 1. An appeal of Discipline in the form of a Written Notice shall not be continued beyond the second step however an employee may prepare a written response to the reprimand to be placed in the employee’s personnel file. G. STEP 3 - If the Grievance/Appeal is not settled in Step 2, it shall be submitted to the City Manager. The Union Representative and City Manager or their designee shall, Page 316 of 1053 General & Supervisory Employees Bargaining Unit, Teamsters Local 986 July 1, 2025 – June 30, 2028 38 within ten (10) working days after the termination of Step 2, arrange a meeting to be held at a mutually agreeable location and time to review and discuss the Grievance/Appeal. Such meeting will take place within ten (10) working days from the date the Grievance/Appeal is referred to Step 3. A decision shall be rendered within ten (10) working days from the date of such meeting. The decision shall be in writing. The giving of such reply will terminate Step 3. H. Time limits, as set forth above for each of the steps may be extended by mutual Agreement between the parties but neither party shall be required to so agree. I. In the event the Union calls witnesses that must be excused from work, the City agrees to excuse same in a paid status. The parties agree that in the event the Union Member or the Union fail to comply with the time limits contained herein, such failure constitutes a waiver of the right to prosecute the Grievance/Appeal; it is further agreed that in the event the City or its representatives fail to comply with the prescribed time limits, such failure constitutes an agreement to concur with the grievant’s/appellant's position and remedy. J. It is not intended that the grievance procedure be used to effect changes in the established salary and fringe benefits. ARTICLE 59 – ARBITRATION A. Grievances/Appeals which are not settled pursuant to the Grievance/Appeal procedure herein and which either party desires to contest further, shall be submitted to arbitration as provided in this Article provided however that said Request for Arbitration shall be made within ten (10) working days of the conclusion of Step 3 of the Grievance/Appeal procedure. B. As soon as possible and in any event not later than ten (10) working days after either party received written notice from the other of the desire to arbitrate, the parties shall agree upon an arbitrator. If no Agreement is reached within said ten (10) working days, an arbitrator shall be selected from a list of seven (7) arbitrators submitted by the Federal or State Mediation and Conciliation Service by alternate striking of names until one name remains. The party who strikes the first name from the panel shall be determined by lot. C. Either the City or the Union may call any employee as a witness, and the City agrees to release said witness from work if they are on duty. If an employee witness is called by the City, the City will reimburse the employee for time lost; if called by the Union; the Union may pay the expense. Page 317 of 1053 General & Supervisory Employees Bargaining Unit, Teamsters Local 986 July 1, 2025 – June 30, 2028 39 D. The arbitrator shall have no power to alter, amend, change, add to or subtract from any of the terms of this Agreement. The decision of the arbitrator shall be based solely upon the evidence and arguments presented to him by the respective parties in the presence of each other. E. The decision of the arbitrator within the limits herein prescribed shall be final and binding upon the parties to the dispute. F. The mutual decision of the parties and/or the arbitrator in any dispute shall be the final and binding decision on all parties and there shall not be any appeal to another board, authority, commission and/or agency for it is the intent of this Agreement to supplant the Civil Service (Personnel Board) hearing and appeal system with the provisions of this Article. G. The arbitrator may hear and determine only one grievance/appeal at a time without the express Agreement of the City and the Union. The parties shall share equally the expense of the cost of the arbitration, with the exception of counsel's fees. ARTICLE 60 – REOPENERS/ME-TOO CLAUSE A. The parties agree to open the meet and confer process during the term of this MOU only as regards the following issues. These reopeners are not contingent upon the execution of any successor MOU and no successor MOU is contingent upon agreement on these reopeners: 1. The City and Union agree to meet and confer on moving the City from a bi-monthly payroll period to a bi-weekly payroll period. It is understood that in order to do so, all bargaining units in the City must agree to this change. 2. The City and Union agree to meet and confer on Article 41(C) to find mutually agreeable language. 3. The City and Union agree to meet and confer on the City’s contribution for medical coverage if the monthly premium exceeds the cost of the family HMO plan. B. During the term of this MOU, if any other bargaining unit in the City of Hermosa Beach, except the Police Officer’s Association and the Police Management Group, receive additional increases to the proposed cost of living increases, including retroactive payments, as described in Article 30, Wage Rate, or additional benefits not afforded employees covered by this Agreement, the City agrees to provide the same such increases and improvements to the employees covered by this Agreement. Page 318 of 1053 General & Supervisory Employees Bargaining Unit, Teamsters Local 986 July 1, 2025 – June 30, 2028 40 C. The provision of this paragraph shall expire on and not be effective after June 30, 2028. ARTICLE 61 – TERM OF AGREEMENT This Agreement shall commence July 1, 2025, and continue until midnight June 30, 2028. This Agreement shall be effective as of the date the City Council approves the Agreement. Page 319 of 1053 General & Supervisory Employees Bargaining Unit, Teamsters Local 986 July 1, 2025 – June 30, 2028 41 IN WITNESS WHEREOF, the parties hereto cause this Agreement to be executed this _____ day of _____________ 2025. CALIFORNIA TEAMSTERS PUBLIC PROFESSIONAL & MEDICAL EMPLOYEES CITY OF HERMOSA BEACH UNION, LOCAL 986 _________________________________ ________________________________ Michael Grijalva, Teamsters Local 986 Cynthia Stafford Chief Negotiator Chief Negotiator _________________________________ _______________________________ Maria Marquez-Viramontes, Union Steward Steve Napolitano Interim City Manager _________________________________ _______________________________ Robert Ramos, Union Steward Brandon Walker Director of Administrative Services _________________________________ ________________________________ Chris Aviles, Union Steward Tiffany Nguyen Human Resources Manager __________________________________ Bradley Cocking, Union Steward ___________________________________ Kalyn Kaemerle, Union Steward Page 320 of 1053 General & Supervisory Employees Bargaining Unit, Teamsters Local 986 July 1, 2025 – June 30, 2028 42 EXHIBIT A Page 321 of 1053 General & Supervisory Employees Bargaining Unit, Teamsters Local 986 July 1, 2025 – June 30, 2028 43 EXHIBIT A (Cont.) Page 322 of 1053 General & Supervisory Employees Bargaining Unit, Teamsters Local 986 July 1, 2025 – June 30, 2028 44 EXHIBIT B LEAD POLICE SERVICE OFFICER CRITERIA/DUTIES 1. Must have been satisfactorily performing all job functions within the classification of Police Service Officer. 2 Shall be Police Service Training Officer certified within twelve (12) months of appointment. 3. Must be able to utilize a Records Management System (RMS) with independence and efficiency. 4. Shall be responsible for supervision and scheduling of assigned Police Service Officers. 5. Shall participate in and coordinate performance evaluations and recommend training as necessary for assigned personnel. 6. Shall represent the jail division at department and other meeting as required. 7. Shall be responsible for recommending policies and procedures for jail operations and ensuring compliance with same when approved. 8. Shall assist in the maintenance of the jail operation manual. 9. Shall have responsibility for coordination and scheduling of the department’s Trustee Program. 10. Must have the ability to make responsible and prudent decisions in all assigned areas that pertain to the functions of the department. Page 323 of 1053 General & Supervisory Employees Bargaining Unit, Teamsters Local 986 July 1, 2025 – June 30, 2028 45 EXHIBIT C PUBLIC WORKS DEPARTMENT PREMIUM PAYS CRITERIA/DUTIES A. Electrician 1. Must be able to independently trouble shoot and effectively repair malfunctioning circuits and systems. 2 Must have ability to build and install high voltage components and systems. 3. Must have familiarity with, and ability to apply, Uniform Electrical Code standards. 4. Must have ability to work with and install 110 voltage systems. 5. Must be able to repair and/or replace malfunctioning components. 6. Must be able to prioritize job requests and train and supervise other employees. 7. Must have knowledge of, and be able to be assigned responsibility for, signal and street lighting systems. 8. Must have knowledge of Cal/OSHA and other accepted safety standards and approved methods of electrical installation. 9. Must have completed a minimum of three years of varied experience performing the duties of a journey level electrician. B. Carpenter 1. Must have ability to repair roofs, install drywall, and apply stucco. 2. Must have ability to perform both rough and finish carpentry. 3. Must have ability to interpret and build from building plans. 4. Must have ability to prioritize job requests and train and supervise employees. 5. Must have knowledge of, and ability to apply, accepted safety standards. 6. Must have knowledge of, and ability to apply, Uniform Build Code standards. 7. Must have completed at least one year of varied experience performing the duties of a journey level carpenter. Page 324 of 1053 General & Supervisory Employees Bargaining Unit, Teamsters Local 986 July 1, 2025 – June 30, 2028 46 EXHIBIT C (Cont.) C. Traffic Specialist 1. Must have knowledge of, and ability to apply, Cal/Trans manual standards as regards street markings, signage, general specifications, and traffic controls. 2. Must have ability to maintain and repair hydraulic and electrical painting equipment. 3. Must have ability to repair pumps. 4. Must have ability to prioritize job requests and train and supervise other employees. 5. Must have knowledge of, and ability to apply, accepted safety standards. D. Irrigation Specialist 1. Must be able to maintain and repair complicated automatic irrigation systems. 2. Must possess understanding of hydraulic theory. 3. Must be able to read and build from landscape and irrigation plans. 4. Must have ability to prioritize job requests and train and supervise other employees. 5. Must have knowledge of, and ability to apply, accepted safety standards. E. Street Maintenance Technician 1. Must be proficient in form setting and concrete estimating, pouring and finishing. 2. Must be proficient in estimating, laying and compacting asphalt concrete including proficiency in operation of light and heavy equipment such as backhoe, roller, tamper and saw. 3. Must be familiar with both concrete and asphalt concrete jobs. 4. Must be proficient in the safe operation of small machine operations including acetylene/oxygen cutting torch, coring machine, compressor and pavement breakers, skill saw and other small power tools, grinders, water and sand blaster, steam cleaner and other assorted hand tools. Page 325 of 1053 General & Supervisory Employees Bargaining Unit, Teamsters Local 986 July 1, 2025 – June 30, 2028 47 EXHIBIT C (Cont.) 5. Must be able to apply Cal/OSHA standard for traffic control and other safety procedures in public right-of-way. 6. Will be responsible for the supervision of small construction crews. 7. Must have ability to prioritize job requests and train and supervise other employees. F. Sewer/Storm Drain Specialist 1. Must be proficient in reading and understanding existing sewer maps/videos and related documents. 2. Must be proficient in operating existing sewer rodding equipment, i.e. Sreco flexible sewer rodder and assorted small and medium sewer “snakes.” 3. Must be proficient in entering and exiting enclosed areas safely including manholes and pump stations. 4. Must be proficient in operating existing heavy equipment on the beach, such as the Cat 943 tracked Front Loader. 5. Must be able to prioritize job requests and train and supervise other employees. 6. Must be able to respond to emergency requests after regular working hours. 7. Must be able to apply Cal/OSHA standard for traffic control and other safety procedures in public right-of-way. Page 326 of 1053 LABOR CONTRACTS AND UNREPRESENTED EMPLOYEES Page 327 of 1053 Through labor negotiations,the City strives to maintain competitive wages,hours,and working conditions in a high-cost geographic labor market ensuring the ability to retain and attract a high-quality workforce that delivers a wide range of services to the community. Page 328 of 1053 INTRODUCTION The Meyers-Milias Brown Act requires that local public agencies negotiate with its respective bargaining units regarding wages,hours,and working conditions.Under direction from the City Council,the Council approved a City negotiating team that was tasked with negotiating a successor MOU with each of the City’s bargaining units for new terms.The Current MOU’s for the General and Supervisory Employees’and the Police Management Group expired on June 30,2025. The City’s negotiating team met and conferred with representatives of the General and Supervisory Unit and the Police Management Group to discuss wages,hours,and other terms and conditions of employment contained in the successor MOU.The City and the Teamsters in June 2025 and the Teamsters membership ratified the MOU on July 9,2025.PMG and the City reached agreement in July,and the MOU was ratified that same month. Page 329 of 1053 INTRODUCTION Outside of the City’s represented employees,Hermosa Beach has an unrepresented group.These 5 unrepresented employees do not have a union and are not entitled to bargain or meet and confer under the MMBA for wages,hours and terms and conditions of employment like represented employees. Page 330 of 1053 21classifications and 51 employees: Teamsters Membership ACCOUNT CLERK BUILDING & PLANNING TECHNICIAN BUILDING INSPECTOR CODE ENFORCEMENT OFFICER COMMUNITY SERVICES OFFICER ENGINEERING TECHNICIAN EQUIPMENT MECHANIC MAINTENANCE WORKER I MAINTENANCE WORKER II OFFICE ASSISTANT POLICE SERVICE OFFICER PUBLIC WORKS INSPECTOR RECREATION SPECIALIST SENIOR ACCOUNT CLERK SENIOR OFFICE ASSISTANT LEAD SPECIAL EVENTS AND FILIMING COORDINATOR SPECIAL EVENTS AND FILMING COORDINATOR CREW SUPERVISOR SENIOR EQUIPMENT MECHANIC COMMUNITY SERVICES FIELD SUPERVISOR POLICE SERVICE OFFICER SUPERVISORPage 331 of 1053 PMG 2 classifications and 4 employees: •Police Lieutenant •Police Captain Unrepresented Employees 5 classification and employees: •HR Manager •Finance Manager •EA to the City Manager •HR Analyst •Risk Analyst Membership Page 332 of 1053 TEAMSTERS MOU Term: 3 years -July 1, 2025 -June 30, 2028 1. Wage Rate Increase (Article 31): •3% effective 7/1/25. •3%effective 7/1/26. •3% effective 7/1/27. •Bring all classifications in the unit up to the median per Comp Study on 7/1/25. 2. Shift Differential (Article 35): •Increase shift differential: Swing shift $1.00 per hour. Graveyard shift $1.25 per hour. 3. Training Premium Pay (Article 41): •Increase to $3 per hour. 4.Health and Welfare (Article 50): •No medical premium increases. •City to pay for vision insurance, provided that after changing dental providers, the cost of the dental premium is reduced by at least 20%. •$750 Cash In Lieu if opting out of insurance. Page 333 of 1053 TEAMSTERS MOU 5.Bilingual Pay (Article 41): •Reduce premium pay from 5% of salary to $100/month and remove cap. 7. Vacation (Article 42): Increase vacation hours for tenured employees: •1st Year 80 hours •2nd Year 80 hours •4th Year 96 hours •6th Year 120 hours •10th Year 144 hours •14th Year 168 hours •18th Year 192 hours 8. Holidays (Article 21) Add ½ Christmas Eve and ½ day NYE holiday and delete 10 hours flex time. Page 334 of 1053 POLICE MANAGEMENT GROUP MOU Term: 3 years -July 1, 2025 -June 30, 2028 Wage Rate Increase •3% effective 7/1/25 •3% effective 7/1/26 •3% effective 7/1/27 •Bring all classifications up to median 7/1/25 Education Incentives Increase advanced POST Certificate percentage from 5% to 10% to mirror POA. Eligible to receive after 2 years in position of Lt. or Capt. Longevity Pay Mirror POA Language and add: Eligible for 5% upon commencement of the fifth (5th) year (Not reportable to PERS, as PERS requires "exceeding of 5 years") Page 335 of 1053 PMG MOU Holidays ½ day (5 hours) Christmas Eve and ½ day (5 hours) New Year’s Eve and delete 10 hours holiday flex time. Deferred Comp. Match Increase deferred comp. match from $25/month to $50/month. Uniform Allowance Increase to $1,200 (currently $1,000) Physical Fitness / Officer Wellness Incentive •10 hours of wellness time (non-cashable) upon submitting proof of an annual physical exam. •Up to $500 reimbursement for wellness memberships or fitness events. •Delete language on being able to work out for 30 mins on City time. Vacation Add the following to match POA: •Commencing with the 18th year, at the rate of 184 hours/year. •Commencing with the 19th year, at the rate of 192 hours/year. •Commencing with the 20th year, at the rate of 200 hours/year. Page 336 of 1053 UNREPRESENTED REPORT Wages •3% effective 7/1/25 •3% effective 7/1/26 •3% effective 7/1/27 •Bring all classifications up to median 7/1/25 Premium Pay $350 flat rate per month for job-related certification and $400 for master’s degree. Wellness Reimbursement $500 Deferred Comp Increase to $50 per month Page 337 of 1053 UNREPRESENTED REPORT Deferred Comp. Match Increase deferred comp. match from $25/month to $50/month. Performance Bonus Correction Add 3 classifications (HR Analyst, Risk Analyst, EA) to be eligible to match PAE and remove OT eligibility. Add 5th step for HR Manager Position was part of Management MOU but moved to Unrepresented in 2024. Only unrepresented position without a 5th step. Page 338 of 1053 PAE SIDE LETTER Vacation Increase vacation hours for tenured employees: •6th Year 120 hours •10th Year 144 hours •14th Year 168 hours •18th Year 192 hours Page 339 of 1053 Fiscal Impact The total cost of the negotiated changes is estimated to be $1,489,780 for FY 2026-2028,which will be included in each subsequent year’s proposed budgets. Page 340 of 1053 Recommendation Staff recommends that the City of Hermosa Beach City Council approve the Resolution and successor Memoranda of Understanding between the City of Hermosa Beach and the General and Supervisory Employees’ Bargaining Unit,Teamsters,Local 986 and the Police Management Group for the period of July 1,2025,through June 30,2028. Staff further recommends that the City of Hermosa Beach City Council approve the Resolution and Side Letter between the City of Hermosa Beach and the Professional and Administrative Employees and the Unrepresented Employees Salary and Benefits Resolution. Page 341 of 1053 Cyndi Stafford, Human Resources cstafford@hermosabeach.gov THANK YOU! Page 342 of 1053 City of Hermosa Beach | Page 1 of 3 Meeting Date: August 26, 2025 Staff Report No. 25-AS-058 Honorable Mayor and Members of the Hermosa Beach City Council ADOPT A RESOLUTION TO ADOPT THE SIDE LETTER TO THE PROFESSIONAL AND ADMINISTRATIVE EMPLOYEE GROUP MEMORANDUM OF UNDERSTANDING FOR FISCAL YEARS 2026-2028 (Human Resources, Cynthia Stafford) Recommended Action: Staff recommends City Council adopt a Resolution to adopt the Side Letter to the Professional and Administrative Employees (PAE) Memorandum of Understanding (Attachment 1). Executive Summary: In the recently approved Memorandum of Understanding for the Professional and Administrative Employees bargaining unit, it contained a “Me Too” clause that indicated if another bargaining unit received salaries or benefits greater than PAE, that PAE would also be entitled to the additional benefits and/or salary. The City of Hermosa Beach City Council approved a Memorandum of Understanding for the General and Supervisory Employees’ Bargaining Unit, Teamsters Local 986, that contained additional vacation time for tenured employees. In accordance with Article 50 of the 2025 -2028 MOU for the Professional and Administrative Employee Group, PAE is being afforded this additional vacation time. Background: The Meyers-Milias Brown Act (MMBA) requires that local public agencies negotiate with their respective bargaining units regarding wages, hours, and working conditions. The current Memoranda of Understanding for PAE is from July 1, 2025, through June 30, 2028. The MMBA allows agencies and the recognized employee associations to adopt changes to the MOUs to address emerging issues without impacting the current MOU provisions, in the form of a side letter, assuming the changes were mutually agreed upon and the MOU does not contain a zipper clause1. 1 The Public Employment Relations Board defines a zipper clause as a clause in a collective bargaining agreement that permits both parties to refuse to bargain over changes to matters covered by the clause. Page 343 of 1053 City of Hermosa Beach | Page 2 of 3 The City’s aim through labor negotiations is to maintain competitive wages, hours, and working conditions in a high-cost geographic labor market to retain and attract a high- quality workforce to serve the community across a range of services. Periodically, during the term of an MOU, the City needs to make modifications to MOU provisions to meet the changes and dynamic needs of Hermosa Beach. Past Council Actions Meeting Date Description June 24, 2025 City Council approved the Memorandum of Understanding (MOU) between the City of Hermosa Beach and Professional and Administrative Employee Group (PAE) for the 2026– 2028 fiscal years. Analysis: The City of Hermosa Beach has 11 benchmark agencies for which the city compares its salaries and benefits. These 11 benchmark agencies are within our labor market and benchmarking our salaries and benefits allows the City to remain competitive in the tight labor market. Of the 11 benchmark agencies, Hermosa Beach ranked in the bottom third (1/3) of vacation hours offered to employees, with only four other agencies providing our maximum of 160 hours of vacation for employees with more than 18 years of service. Conversely, our benchmark agencies afforded their employees up to more than 130 hours of accrued vacation time for the most tenured staff, with the average being 40 more vacation hours than Hermosa Beach’s employees. The tentative Side Letter contains the following amendment to Article 35 (Vacation): Year of Service Max Annual Accrual New Max Accrual Rate 1st – 3rd 80 hours No change 4th – 5th 96 hours No change 6th – 9th 112 hours 120 hours 10th – 13th 128 hours 144 hours 14th – 17th 144 hours 168 hours 18th 160 hours 192 hours No changes were made the amount of vacation time an employee can cash out annually, thus having no direct financial impact to the City. Fiscal Impact: There is no direct fiscal impact associated with the recommended action since no changes were made to the amount of vacation time an employee can cash out annually. MOU approved employee vacation cash outs are budgeted based on historical trends. Page 344 of 1053 City of Hermosa Beach | Page 3 of 3 Attachments: 1. Draft Resolution and Side Letter 2. Professional and Administrative Employees MOU 2025 -2028 Respectfully Submitted by: Cynthia Stafford, Human Resources Noted for Fiscal Impact: Henry Chao, Finance Manager Concur: Brandon Walker, Administrative Services Director Legal Review: Todd Leishman, Interim City Attorney Approved: Steve Napolitano, Interim City Manager Page 345 of 1053 Page 1 of 4 RES NO. 25- CITY OF HERMOSA BEACH RESOLUTION NO. 25- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, ADOPTING A SIDE LETTER TO THE MEMORANDUM OF UNDERSTANDING WITH THE PROFESSIONAL AND ADMINISTRATIVE EMPLOYEE GROUP. WHEREAS, employees of the City of Hermosa Beach, California represented by the Profession and Administrative Employee Group, have elected to meet and confer with the City of Hermosa Beach on matters concerning wages, hours, and working conditions; and, WHEREAS, the Employee Association and City of Hermosa Beach Chief Labor Negotiator have jointly negotiated changes to the Memorandum of Understanding; and, WHEREAS, the Employee Association and City of Hermosa Beach Chief Labor Negotiator have mutually agreed to recommend that the City Council adopt these changes to the Memorandum of Understanding. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The City Council of the City of Hermosa Beach has a Memorandum of Understanding with the Professional and Administrative Employees Group for the period July 1, 2025, through and including June 30, 2028. SECTION 2. The City of Hermosa and the Professional and Administrative Employees Group desire to enter into a Side Letter to amend the Memorandum of Understanding for the period July 1, 2025, through and including June 30, 2028, as shown on Exhibit A. SECTION 2. This resolution takes effect immediately and that the City Clerk shall certify to the passage and adoption of this resolution; shall cause the same to be entered among the original resolutions of said City; and shall make a minute of the passage and Page 346 of 1053 Page 2 of 4 RES NO. 25- adoption thereof in the records of the proceedings of the City Council of said City in the minutes of the meeting at which time same is passed and adopted. PASSED, APPROVED and ADOPTED on this 26th day of August 2025. Rob Saemann PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM: ________________________________ ________________________________ Myra Maravilla Todd Leishman City Clerk Interim City Attorney Page 347 of 1053 Page 3 of 4 RES NO. 25- EXHIBIT A Amend Article 35 (Vacation) as follows: • 1st Year: 80 hours • 2nd Year: 80 hours • 4th Year: 96 hours • 6th Year: 112 120 hours • 10th Year: 128 144 hours • 14th Year: 144 168 hours • 18th Year: 160 192 hours All other Articles, provisions, Sections, and Exhibits of the MOU not modified herein shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto cause this Side Letter Agreement to be effective the 1st day of July 2025. PROFESSIONAL AND ADMINISTRATIVE EMPLOYEE GROUP CITY OF HERMOSA BEACH ________________________________ _________________________________ Vicky Barker City Employees Associates Cynthia Stafford Chief Negotiator ________________________________ _________________________________ Kambria Vint Recreation Coordinator Steve Napolitano Interim City Manager _________________________________ ___________________________________ John Cordova Public Works Superintendent Brandon Walker Administrative Services Director _________________________________ Kim Swindell Administrative Assistant Page 348 of 1053 Page 4 of 4 RES NO. 25- Page 349 of 1053 MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF HERMOSA BEACH AND PROFESSIONAL AND ADMINISTRATIVE EMPLOYEE GROUP JULY 1, 2025 - JUNE 30, 2028 Page 350 of 1053 Professional & Administrative Employees July 1, 2025 – June 30, 2028 2 TABLE OF CONTENTS ARTICLE 1 – PREAMBLE ................................................................................................... 4 ARTICLE 2 – PARTIES TO MEMORANDUM ..................................................................... 4 ARTICLE 3 – RECOGNITION ............................................................................................. 4 ARTICLE 4 – MUTUAL RECOMMENDATION .................................................................... 4 ARTICLE 5 – SCOPE OF REPRESENTATION .................................................................. 5 ARTICLE 6 – FULL UNDERSTANDING, MODIFICATION, WAIVER ................................. 5 ARTICLE 7 – CONSTITUTIONALITY ................................................................................. 5 ARTICLE 8 – MANAGEMENT RIGHTS .............................................................................. 5 ARTICLE 9 – NON-DISCRIMINATION................................................................................ 7 ARTICLE 10 – PROFESSIONAL AND ADMINISTRATIVE EMPLOYEES PURPOSE AND INTENT .................................................................... 8 ARTICLE 11 – ACCESS TO WORKSTATION .................................................................... 8 ARTICLE 12 – BULLETIN BOARDS ................................................................................... 8 ARTICLE 13 - ASSOCIATION ACCESS TO NEW EMPLOYEE ORIENTATION & INFORMATION ................................................................................... 9 ARTICLE 14 – PAYROLL DEDUCTION ............................................................................. 9 ARTICLE 15 – JOB DESCRIPTIONS AND CLASSIFICATIONS ........................................ 9 ARTICLE 16 – LABOR/MANAGEMENT COMMITTEE ..................................................... 10 ARTICLE 17 – PROPER CLASSIFICATION COMPENSATION ....................................... 10 ARTICLE 18 – PROBATION ............................................................................................. 10 ARTICLE 19 – SENIORITY ............................................................................................... 10 ARTICLE 20 – REDUCED HOUR POSITIONS ................................................................. 11 ARTICLE 21 – JOB SHARING .......................................................................................... 11 ARTICLE 22 – DEFERRED COMPENSATION ................................................................. 12 ARTICLE 23 – REST PERIOD .......................................................................................... 12 ARTICLE 24 – WORK HOURS ......................................................................................... 12 ARTICLE 25 – UNIFORMS ............................................................................................... 13 ARTICLE 26 – WAGE RATE ............................................................................................. 13 ARTICLE 27 – BILINGUAL PAY ....................................................................................... 14 ARTICLE 28 – MERIT PAY (Reportable to PERS) ........................................................... 14 ARTICLE 29 – ACTING PAY ............................................................................................. 15 ARTICLE 30 – ADDITIONAL DUTIES PAY ....................................................................... 16 ARTICLE 31 – EDUCATIONAL ALLOWANCE ................................................................. 16 Page 351 of 1053 Professional & Administrative Employees July 1, 2025 – June 30, 2028 3 ARTICLE 32 – OVERTIME ................................................................................................ 17 ARTICLE 33 - MANAGEMENT LEAVE ............................................................................. 18 ARTICLE 34 – COMPENSATORY TIME FOR NON-EXEMPT EMPLOYEES .................. 19 ARTICLE 35 – VACATION ................................................................................................ 19 ARTICLE 36 – SICK LEAVE ............................................................................................. 20 ARTICLE 37 – BEREAVEMENT LEAVE ........................................................................... 20 ARTICLE 38 – JURY DUTY .............................................................................................. 21 ARTICLE 39 – MILITARY LEAVE ..................................................................................... 21 ARTICLE 40 – HOLIDAYS ................................................................................................ 21 ARTICLE 42 – HEALTH AND WELFARE ......................................................................... 23 ARTICLE 43 – SHORT & LONG TERM DISABILITY ........................................................ 24 ARTICLE 44 – FAMILY AND MEDICAL CARE LEAVE .................................................... 25 ARTICLE 45 – LAYOFF .................................................................................................... 25 ARTICLE 46 – RETURN TO WORK FROM LAYOFF ....................................................... 25 ARTICLE 47 – REDUCTION IN LIEU OF LAYOFF ........................................................... 26 ARTICLE 48 – SELECTION OF INDUSTRIAL ACCIDENT DOCTOR OR MEDICAL FACILITY AND CONTINUATION OF HEALTH BENEFITS .............. 27 ARTICLE 49 – GRIEVANCES/APPEAL OF DISCIPLINE ................................................. 27 ARTICLE 50 - REOPENERS/ME-TOO CLAUSE .............................................................. 30 ARTICLE 51 – TERM OF AGREEMENT........................................................................... 30 Exhibit A .......................................................................................................... 32 Page 352 of 1053 Professional & Administrative Employees July 1, 2025 – June 30, 2028 4 MEMORANDUM OF UNDERSTANDING FOR THE PROFESSIONAL AND ADMINISTRATIVE EMPLOYEE GROUP JULY 1, 2025 – JUNE 30, 2028 ARTICLE 1 – PREAMBLE The provisions of this Agreement have been developed in the interest of promoting and improving employee relations between the City of Hermosa Beach, California and the Professional and Administrative Employees who are represented by the Hermosa Beach Professional and Administrative Employees (P&AE). ARTICLE 2 – PARTIES TO MEMORANDUM This Memorandum of Understanding, hereinafter referred to as the "MOU" or the "Agreement", has been entered into, pursuant to the laws of the State of California and the City of Hermosa Beach, California, by and between the CITY OF HERMOSA BEACH, hereinafter referred to as the "City" or as "Management", and the PROFESSIONAL AND ADMINISTRATIVE EMPLOYEES, hereinafter referred to as the "Association". ARTICLE 3 – RECOGNITION The City recognizes the Association as the exclusive bargaining representative for all employees who are or become employed in those job classifications contained on Exhibit "A”, which is attached hereto and made a part of this Agreement. The parties recognize that this Agreement contains wages, benefits and working conditions that pertain only to members of the P&AE. ARTICLE 4 – MUTUAL RECOMMENDATION This Agreement constitutes a mutual recommendation by the parties to the City Council. This Agreement shall become effective upon approval by the City Council of the City. Page 353 of 1053 Professional & Administrative Employees July 1, 2025 – June 30, 2028 5 ARTICLE 5 – SCOPE OF REPRESENTATION The Scope of Representation of the Association shall include all matters relating to employment conditions and employer-employee relations including wages, hours, and other terms and conditions of employment. ARTICLE 6 – FULL UNDERSTANDING, MODIFICATION, WAIVER A. It is intended that this Agreement sets forth the full and entire understanding of the parties regarding the matters set forth herein, and any other prior or existing understanding or Agreements by the parties whether formal or informal, regarding any such matters are hereby superseded or terminated in their entirety. B. Except as specifically provided herein, it is agreed and understood that each party hereto voluntarily and unqualifiedly waives its right and agrees that the other shall not be required to negotiate with respect to any subject or matter covered herein during the term of this Agreement. Association members and the City can meet and confer on mutually desirable changes as needed. C. Any agreement, alteration, understanding, variation, waiver, or modification of any of the terms or provisions contained herein shall not be binding upon the parties hereto unless made and executed in writing by all parties hereto, and if required, approved and implemented by the City Council. D. The waiver of any breach, term or condition of this Agreement by either party shall not constitute a precedent in the future enforcement of all its terms and provisions. ARTICLE 7 – CONSTITUTIONALITY If any section, subsection, sentence, clause or phrase of this Agreement is for any reason held to be illegal or unconstitutional, such decision shall not affect the validity of the remaining portion of this Agreement. ARTICLE 8 – MANAGEMENT RIGHTS A. It is agreed that during the term of this Agreement herein, the exercise of the following powers, rights, authority, duties and responsibilities by the City, the adoption of policies, rules, regulations and practices in furtherance thereof, and the use of judgment and the discretion in connection therewith, shall be limited only by the specific and express terms of this Memorandum of Understanding, City Personnel Ordinance, Personnel Rules and Regulations, and other statutory law. Page 354 of 1053 Professional & Administrative Employees July 1, 2025 – June 30, 2028 6 B. Except in emergencies, or where the City is required to make changes in its operations because of the requirements of law, whenever the exercise of management’s rights shall impact on Employees of the bargaining unit, the City agrees to meet and confer with representatives of the P&AE regarding the impact of the exercise of such rights, unless the matter of the exercise of such rights is provided for in this Memorandum of Understanding. C. MANAGEMENT RIGHTS 1. Manage the City. 2. Schedule working hours. 3. Establish, modify or change work schedules or standards. 4. Institute changes in procedures. 5. Direct the work force, including the right to hire, promote, demote, transfer, suspend, discipline or discharge any Employee. 6. Determine the location of any new facilities, building, departments, divisions, or subdivisions thereof, and the relocation, sale, leasing or closing of facilities, departments, divisions, or subdivisions thereof. 7. Determine services to be rendered. 8. Determine the layout of buildings and equipment and materials to be used herein. 9. Determine processes, techniques, methods and means of performing services. 10. Determine the size, character and use of inventories. 11. Determine the financial policy, including accounting procedures. 12. Determine the administrative organization of the system. 13. Determine selection, promotion, or transfer of Employees. 14. Determine the size and characteristics of the workforce. 15. Determine the allocation and assignment of work to Employees. 16. Determine policy affecting the selection of new Employees. 17. Determine the establishment of quality and quantity standards and the judgment of quality and quantity of work required. 18. Determine administration of discipline. 19. Determine control and use of City property, materials and equipment. Page 355 of 1053 Professional & Administrative Employees July 1, 2025 – June 30, 2028 7 20. Schedule work periods and determine the number and duration of work periods. 21. Establish, modify, eliminate or enforce rules and regulations. 22. Place work with outside firms. 23. Determine the kinds and numbers of personnel necessary. 24. Determine the methods and means by which operations are to be conducted. 25. Require Employees, where necessary, to take in-service training courses during working hours. 26. Determine duties to be included in any job classifications. 27. Determine the necessity of overtime and the amount of overtime required. 28. Take any and all necessary action to carry out the mission of the City in cases of an emergency. ARTICLE 9 – NON-DISCRIMINATION Both parties to this Agreement agree not to discriminate against any employee or applicant because of hair texture and protective hairstyles (such as braids, locks, and twists), color, religious creed (including religious dress and religious grooming practices), national origin, ancestry, citizenship status, age (40 years and older), sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity and expression (including transgender identity and expression), because an individual has transitioned (to live as the gender with which they identify), is transitioning (or is perceived to be transitioning), sexual orientation, sex stereotyping, marital status, domestic partner status, military service and veteran status, physical and/or mental disability (including HIV and AIDS), legally protected medical condition or information (including genetic information), protected medical leaves (requesting or approved), status as a victim of domestic violence, sexual assault, or stalking, enrollment in a public assistance program, their intersectionality of protected characteristics, Association Membership or activity or any other basis protected by local, state, or federal laws. political affiliation, race, religion, color, sex, age, marital status, national origin, or handicap, and with proper regard for their privacy and constitutional rights as citizens. Additionally, the City expects and requires all Employees to treat one another with dignity and respect. Harassment of other Employees is a violation of law. No employment decision may be made based upon an Employee’s submission to or rejection of such conduct. It is the responsibility of any Employee who believes that they are the victim of such harassment Page 356 of 1053 Professional & Administrative Employees July 1, 2025 – June 30, 2028 8 to report the conduct to the supervisor, Department Director, Human Resources Manager or the City Manager in a timely manner. ARTICLE 10 – PROFESSIONAL AND ADMINISTRATIVE EMPLOYEES PURPOSE AND INTENT A. The City is cognizant of the crucial role that the Professional and Administrative Employees (P&AE) have in implementing and enforcing the City’s policies, practices and procedures. The P&AE wholeheartedly accept these responsibilities and are committed to the success of City goals. The P&AE agrees to encourage Employees in an attitude of excellence of job performance and increased productivity. B. Both the City and the P&AE must positively support these concepts and mutually promote a cooperative alliance for carrying out these provisions. The P&AE is a vital component in the current and future growth of the City and endeavors to act as a valued liaison to communicate City mandates to Employees. This attention to the pursuit of obtaining the most efficient and effective level of professionalism position the P&AE as an outstanding management support team. ARTICLE 11 – ACCESS TO WORKSTATION The City agrees to grant official representatives of the Association the access and right to discuss any grievance or problem arising under the terms of this Agreement with any employee during working hours. It is agreed that there will be as little interference as possible by the Association representative during the working hours of said employee and efforts will be made to minimize work time spent by Association representative. It is agreed that the Association representative shall be permitted to conduct a reasonable amount of Association business regarding grievances/appeals during working hours without loss of pay and that the Association may use City facilities to conduct meetings when such facilities are available. ARTICLE 12 – BULLETIN BOARDS The City and Association agree to specifically prescribe the location of a reasonable number of bulletin board locations where the recreational, health and welfare, social affairs, notices of meetings or elections and appointments and results of elections. The posting of any other classes of notices or the distribution of any written or printed notices, cards, pamphlets or literature of any kind at City workstations or premises is prohibited without the prior permission of the City Manager or an authorized departmental management official. Page 357 of 1053 Professional & Administrative Employees July 1, 2025 – June 30, 2028 9 ARTICLE 13 - ASSOCIATION ACCESS TO NEW EMPLOYEE ORIENTATION & INFORMATION Pursuant to AB 119, the City agrees to provide, when practical, no less than 10-days’ notice in advance of any new employee orientations and provide the Association with access to the orientation(s). Orientation refers to any onboarding process, whether in person, online or through other means. Access shall be determined by the Association, which could mean representational attendance or correspondence. The Association shall advise the City reasonably in advance as to the type of access requested. The City agrees to provide such reasonable notice of current employees that have changed position status (i.e. part-time to full-time, promotional, etc.) that necessitates a change in bargaining unit. Should the Union decide to attend the orientation, the union shall have up to 30 minutes to meet with the employee privately. The City agrees, pursuant to AB 119, to provide to City Employees Associates and the Association with the name, job title, department, work location, and work telephone number of newly hired employees within thirty (30) days of the date of hire. The City also agrees to provide the Association and the City Employees Associates with the name, job title, department, work location, home and personal cellular telephone numbers, personal email addresses and home address of all bargaining unit employees every one hundred twenty (120) days. ARTICLE 14 – PAYROLL DEDUCTION It is mutually agreed that the City will, during the term of this Agreement, deduct moneys and remit to the Association as authorized by employee’s signed Association Membership Form for dues, providing there is not more than one deduction per pay period. ARTICLE 15 – JOB DESCRIPTIONS AND CLASSIFICATIONS A. The City and Association reaffirm their mutual intent to regularly review job descriptions and formal class specifications to ensure that these documents are up to date. B. It is further agreed that when a class specification is created, the City and Association will meet and attempt to reach agreement on the proposed classification, pay and job description. Page 358 of 1053 Professional & Administrative Employees July 1, 2025 – June 30, 2028 10 ARTICLE 16 – LABOR/MANAGEMENT COMMITTEE To provide a means for continuing communication between the parties, and for promoting a climate of constructive employee relations, a Labor/Management Committee shall be established which will consist of up to four (4) representatives designated by the City and four (4) representatives designated by the Association. Meetings will be held to promote communication and cooperation between the parties, to improve work quality and safety, and to address matters of mutual concern other than individual grievances. Meetings under this article shall be scheduled at the request of either of the parties at a mutually agreeable time and location during the City’s normal working hours. Employees shall not be additionally compensated for off-duty attendance. ARTICLE 17 – PROPER CLASSIFICATION COMPENSATION Upon promotion, step increases shall be calculated based on the anniversary date of the promotion. ARTICLE 18 – PROBATION All employees covered by this Agreement shall have a probationary period of twelve (12) months. Upon the recommendation of the Department Director and with the approval of the City Manager, an employee’s probation may be extended for up to six (6) months. Upon successful completion of the probation the employee shall be given a salary step increase. A. Probationary employees, whether new hires or promotional, shall be formally evaluated every three (3) months. B. Employees shall receive notification of a probationary extension at least seven (7) calendar days prior to the one-year anniversary of the probationary period. ARTICLE 19 – SENIORITY A. Seniority shall be a determining factor in all acting appointments, promotions, and transfers within the unit. Seniority, as herein applied, shall be defined as the last date of hire with the City, and as applied shall consist of the following factors: 1. Qualifications 2. Ability 3. Length of Continuous Service B. When 1 and 2 are relatively equal, length of continuous service shall govern. Page 359 of 1053 Professional & Administrative Employees July 1, 2025 – June 30, 2028 11 C. This principle of seniority shall not apply to any employee with less than one (1) year of continuous service with the City or with less than six (6) months of service in their most recent job classification. D. Seniority shall no longer be applicable if an employee is terminated by discharge or other end of employment (except in cases of layoff). ARTICLE 20 – REDUCED HOUR POSITIONS A. Subject to Civil Service hiring requirements, City may hire employees in permanent positions of at least twenty (20) hours/week but less than forty (40) hours/week; such positions are subject to the provisions of this Memorandum of Understanding provided however that City paid Medical and Dental premiums shall cover the employee only. Benefit coverage is subject to the Affordable Care Act of 2010 regulations. B. These employees shall have their pay calculated on an hourly basis and shall accrue vacation/holiday/sick leave proportional to regular hours worked. C. Completion of a probationary period in a position of at least twenty (20) hours/week is applicable to any/all such positions; seniority shall accrue from date of appointment regardless of hours worked (at least twenty (20) hours/week and up to forty (40) hours/week). Probationary period shall be twelve (12) months and at least 1,044 hours. D. City may create such positions; employees may volunteer to occupy such positions. No permanent forty (40) hour employee may be required to accept a reduced hour position. ARTICLE 21 – JOB SHARING Subject to Civil Service hiring requirements, City may allow employees to job share one permanent position on a voluntary basis. Such positions are subject to the provisions of this Memorandum of Understanding provided however that the City paid health and dental premiums or equivalent thereof, shall cover the one position, for employee only. These employees shall have their pay calculated on an hourly basis and shall accrue Vacation/Holiday/Sick Leave and employee Benefits Option proportional to regular hours worked. Designated hourly wage shall be equally reduced for each employee by the amount required to pay for the second benefit package. Page 360 of 1053 Professional & Administrative Employees July 1, 2025 – June 30, 2028 12 ARTICLE 22 – DEFERRED COMPENSATION A. Each Employee, individually, may elect to participate in the Deferred Compensation Plans established and adopted by the City of Hermosa Beach. B. Effective the first pay period after ratification and Council approval of this MOU, the City shall match the employee’s contribution up a maximum of fifty dollars ($50) per month. ARTICLE 23 – REST PERIOD A. Employees shall be allowed one (1) fifteen (15) minute rest period in accordance with departmental rules during each half of the regular workday or regular work shift. Employees working twelve (12) hour shifts shall receive three (3) fifteen (15) minute rest periods per shift. 1. These rest periods will not be taken at the beginning or end of either half of the regular workday or work shift. 2. Rest periods may not be accumulated, nor shall such rest periods have any monetary value if unused. 3. Breaks must be taken on the work site or at a City facility although it is recognized that purchases may be made in the vicinity during the rest period. ARTICLE 24 – WORK HOURS A. For FLSA purposes a "WORK-WEEK" shall be defined as: 1. For employees working a 5/40 or 4/40 Monday through Friday schedule: commencing at 0001 hours Sunday and terminating at 2400 hours Saturday. The work week for employees working other than a Monday through Friday schedule shall be defined in such a manner as to comply with FLSA work period requirements 2. For employees working a Monday through Friday 9/80schedule: commencing 1101 hrs. Friday and terminating the following Friday at 1100 hrs. The work week for employees working other than a Monday through Friday schedule shall be defined in such a manner as to comply with FLSA work period requirements. The “9/80” schedule provides eighty (80) scheduled hours in a 14-day (two week) cycle where (1) one week the employee works four 9-hour workdays and one 8-hour workday, and (2) the subsequent week consists of four 9-hour workdays with one day off. The “work week” for FLSA overtime purposes shall be established as four Page 361 of 1053 Professional & Administrative Employees July 1, 2025 – June 30, 2028 13 hours into the shift of the eight-hour day and in such a manner that no Consecutive seven-day (168 hour) period shall exceed 40 hours. 3. For employees working a 3/36 schedule: The 3/36 schedule shall be established in such a manner so as to be in compliance with the Fair Labor Standards Act (FLSA) regarding overtime. ARTICLE 25 – UNIFORMS Uniforms will be provided to Association members as approved by the Department Director. ARTICLE 26 – WAGE RATE The City agrees to hire and appropriately compensate capable Professional and Administrative Employees. They will be professional, be adequately trained, and meet standards required for such positions. The Council reaffirms that compensation will include such items as salary, deferred compensation, health insurance and merit pay. A. The salary table attached to the MOU as Exhibit A shall be revised by increasing each amount as follows: 1. Effective July 1, 2025, the salary table shall be adjusted to bring all bargaining unit positions that are below market median as determined by the 2025 Reward Strategy Group Salary Survey Results report to the median identified by the report. 2. Effective July 1, 2025, and after the implementation of median adjustments, where applicable, the salary table for all classifications will be increased by an additional three percent (3%). 3. Effective July 1, 2026, the salary table for all classifications shall be increased by three percent (3%). 4. Effective July 1, 2027, the salary table for all classifications shall be increased by three percent (3%). B. The parties understand that these amounts shall be reported to the California Public Employees Retirement System (CalPERS) as employee compensation and thus be “PERSable.” C. The City and the Association agree that salary steps for all classifications are “1” through “5”, each step to be one (1) year apart. Step increases shall be effective at the beginning of the next pay period following the employee's anniversary of their Page 362 of 1053 Professional & Administrative Employees July 1, 2025 – June 30, 2028 14 date of hire (1st or 16th of the month). To be eligible for a step increase, an employee must receive an overall evaluation of “meeting expectations” or better. D. Generally, initial appointments shall be made at the "1” step. Upon the recommendation of the Department Director, and approval by the City Manager, appointment may be made at a higher step. E. All employees covered by this Agreement shall receive a timely, annual performance review. ARTICLE 27 – BILINGUAL PAY A. The City agrees to pay a monthly premium of one hundred dollars ($100) to full time Employees, who have demonstrated proficiency/fluency in a second language which has been demonstrated to be of value to the City in providing customer service. B. An Employee receiving bilingual skill premium will be called upon to assist in any department within the City on an “as needed basis” to provide interpretation services. Individuals receiving a bilingual skill premium may periodically be subject to call-out or be required to work in excess of their regular schedule. In the event of call-out or overtime, compensation shall be in accordance with the appropriate provisions of this Agreement. C. Employees with bilingual ability will be tested for oral skills in the designated language through an examination process mutually agreed to by the Human Resources Manager and Association. Applicants must successfully pass the examination to be eligible for bilingual premium. ARTICLE 28 – MERIT PAY (Reportable to PERS) A. The following P&AE Employees will be eligible to receive Merit Pay for superior performance: Associate Engineer, Assistant Engineer, City Engineer, Senior Engineer, Building & Code Enforcement Official, Associate Planner, Assistant Planner, Planning Manager, Public Works Superintendent, Public Works Assistant Superintendent, Revenue Supervisor, Senior Recreation Supervisor, Management Analyst, GIS & IT Analyst, Accountant, Environmental Program Manager, Deputy City Engineer, Recreation Coordinator and Senior Management Analyst. Said bonus pay will be up to a maximum of five percent (+5%) of base monthly pay payable for six- month (bi-annual) increments. The two bi-annual periods are July 1 – December 31 and January 1 – June 30. Page 363 of 1053 Professional & Administrative Employees July 1, 2025 – June 30, 2028 15 B. In order for an employee to receive Merit Pay, the Department Director and employee shall agree to specific goals to achieve for each bi-annual period. At the end of the reporting period, the employee shall provide a detailed outline of the goals that have been met. Based on this documentation, the Director shall determine if the employee is eligible for the Merit Pay, either the full five percent (5%) or a lesser amount. Achieving any of the goals equates to performance over and above standard performance and is recognized as superior performance as it relates to these goals. The Bonus Pay will be included in the pay period following the period that is being evaluated provided that the detailed outline of goals met is received in a timely manner. 5% Superior Performance Bonus (employee met nearly 100% of the goals) 4% Superior Performance Bonus (employee met at least 80% of the goals) 3% Superior Performance Bonus (employee met at least 60% of the goals) 2% Superior Performance Bonus (employee met at least 40% of the goals) 1% Superior Performance Bonus (employee met at least 20% of the goals) C. If an employee voluntarily leaves the City before the end of the rating period or becomes a member of the Professional and Administrative Employee Bargaining Unit after the start of the rating period the Performance Bonus may be prorated. D. For salary comparison purposes, base salary shall be increased by 3.75% (75% of maximum Bonus Pay) to adjust for Bonus Pay eligibility for those classes eligible. E. The parties understand that bonus pay in these amounts is reportable to the California Public Employees Retirement System (CalPERS) as employee compensation and thus be “PERSable” to the extent permissible by law. ARTICLE 29 – ACTING PAY A. Employees covered by this Agreement who are temporarily assigned to perform the full range of duties of a higher classification because of emergency conditions, Sick Leave, Vacation and/or vacancy shall receive a higher rate of pay commencing after eighty (80) consecutive hours of such assignment. Employee shall be placed on a step in the salary range of the position in which they are temporarily assigned that provides at least a ten percent (10%) increase to their current salary. During acting assignments, employees remain affiliated with and continue to be covered by this Agreement. Page 364 of 1053 Professional & Administrative Employees July 1, 2025 – June 30, 2028 16 B. In accordance with Gov. Code Section 20480, if an employee is placed in an Acting position that is vacant as a result of a vacancy, the hours worked by the employee shall be reported to PERS and shall not exceed nine hundred sixty (960) hours per fiscal year. ARTICLE 30 – ADDITIONAL DUTIES PAY When an employee is officially determined by their Department Director and the HR Manager to be temporarily performing additional duties outside of their classification, such employee shall be eligible for Additional Duties Pay of four hundred dollars ($400) per month. Eligibility for the additional pay shall commence after 80 consecutive hours of such assignment. Any employee receiving Acting Pay shall not be eligible for Additional Duties Pay. Employees are eligible to receive this pay for up to six (6) months or until the duties are removed, whichever is less. If the employee is still performing the duties after six (6), the City shall make every effort to reassign the additional duties to another eligible employee. ARTICLE 31 – EDUCATIONAL ALLOWANCE A. City agrees that P&AE Employees who desire to enroll in training, certification programs, and/or academic courses at a State of California approved and/or recognized college or university that may provide the Employee with general or specific skills and/or knowledge that contributes to their ability to perform their current position or enhances promotional opportunities shall have their course fees, books and tuition for any CSU campus rates paid by the City in advance, subject to approval of the City Manager. Employees who attend a non-CSU campus will receive up to the average tuition rate of CSULB, CSUDH & CSULA. B. Employees may be reimbursed for the initial and/or renewal of certifications and/or professional licenses that are job-related, subject to the approval of Human Resources and the City Manager. C. The employee will reimburse the City for all expenses incurred for any class or classes the employee fails or does not complete or if the employee voluntarily leaves City employment during the period they are enrolled and receive payment. D. Advancement of tuition shall be on a pro-rated basis depending upon the number of hours an Employee covered by this Agreement is normally scheduled to work (i.e. full time @ 100% coverage, half time @ 50% coverage, etc.). Page 365 of 1053 Professional & Administrative Employees July 1, 2025 – June 30, 2028 17 ARTICLE 32 – OVERTIME A. The City agrees to pay association members in the following classifications time and one-half (1-1/2) their regular rate of pay for all hours worked in excess of forty (40) hours worked in a work week. Overtime may be paid in either cash or compensatory time earned as part of the regular payroll process. The City will pay overtime to employees in eligible classifications in the same manner as paid to the General & Supervisory Employees Association. B. In determining an employee's eligibility for overtime compensation in a workweek, paid leaves of absence and unpaid leaves of absence shall be excluded from the total hours worked. C. For example, if a non-exempt employee is scheduled to work overtime at the end of their shift for three (3) hours and takes two (2) hours sick time during that same workday, the employee would receive straight time for the first two (2) extra hours and time and one-half (1-1/2) for the remaining one (1) hour. D. The City and Association agree that non-exempt employees covered by this Agreement who are subject to the biannual daylight savings time changes will not be eligible for compensation or be subject to loss of paid time because of the change in hours. E. If a non-exempt employee works on a holiday that falls on their regular workday the employee shall receive compensation at a rate of time and one-half (1-1/2) in addition to their regular rate of pay for that day. The effect of this is to pay for a total of two and one-half (2-1/2) times the employee’s regular rate of pay. The employee may choose to receive either compensatory time off or pay for those hours. F. If a non-exempt employee works on a holiday that falls on their regular day off, the City shall compensate the employee at the rate of time and one-half (1-1/2) their regular rate of pay for all hours worked that day. In addition, the employee will accrue Holiday comp time for the holiday. The effect of this is to pay a total of two and one- half (2-1/2) times the employees’ regular rate of pay. G. If a holiday falls on a non-exempt employee’s regularly scheduled day off and the employee does not work that day, the employee shall accrue Holiday Comp time for the holiday in accordance with the holiday schedule based on the employee’s regular work schedule. H. Classifications eligible for overtime compensation in accordance with the FLSA include: Administrative Assistant Page 366 of 1053 Professional & Administrative Employees July 1, 2025 – June 30, 2028 18 Deputy City Clerk Administrative Services Coordinator Crime & Intelligence Analyst Emergency Management Coordinator Executive Assistant to Police Chief I. The following classifications have been determined to be exempt from overtime as defined in the Fair Labor Standards Act (FLSA) and as FLSA applies to public agency employees. As such, these classifications shall not be eligible to accrue compensatory time or be paid overtime: Accountant Associate Engineer Associate Planner Assistant Engineer Assistant Planner Building and Code Enforcement Official City Engineer Deputy City Engineer Revenue Supervisor Deputy City Engineer Environmental Program Manager GIS & IT Analyst Management Analyst Senior Management Analyst Public Works Superintendent Recreation Coordinator Senior Engineer Senior Recreation Supervisor Public Works Assistant Superintendent Planning Manager ARTICLE 33 - MANAGEMENT LEAVE Employees in exempt classifications listed above shall receive eighty (80) hours of Management Leave each calendar year for extraordinary assignments in addition to fixed holidays, vacation, and Bereavement Leave. Management Leave does not accumulate or carry over and it must be used each year. If not used by December 31st of each calendar year, any unused Management Leave shall be forfeited. Said leave shall have no monetary value and shall be prorated for partial years’ service upon initial appointment. Page 367 of 1053 Professional & Administrative Employees July 1, 2025 – June 30, 2028 19 ARTICLE 34 – COMPENSATORY TIME FOR NON-EXEMPT EMPLOYEES A. In lieu of pay, Compensatory Time may be earned at a rate of one and one-half (1- 1/2) times the actual hours worked in an overtime situation as defined by Article 32 for non-exempt employees. Said Compensatory Time may be accrued to a maximum of one hundred (100) hours with an automatic cash-out of any overage as a part of the regular payroll process. The cash outs will take place based on the accrual balance as of November 16th and paid on the check of December 5th. B. In a holiday situation, Compensatory Time can be earned as indicated in Article 40 and can be accrued up to one hundred (100) hours with an automatic cash out of any overage. C. Separate accrual banks shall be maintained for each type of Compensatory Time. D. The granting of requests for Compensatory Time off shall not be unreasonably withheld and shall be granted unless it would unduly disrupt operations. E. Employees may elect to cash-in accrued compensatory time quarterly each calendar year in January, April, July, and October. ARTICLE 35 – VACATION A. It is agreed that all Employees covered by this Agreement shall accrue vacation as follows: Years of Service Accrued Per Year * Probation Period 1st Year 80 hours Commencing with 2nd Year 80 hours “ “ 4th Year 96 hours “ “ 6th Year 120 hours “ “ 10th Year 144 hours “ “ 14th Year 168 hours “ “ 18th Year 192 hours B. Employees may use (subject to Department Director’s approval) up to one (1) week of vacation six (6) months after hire date (after the halfway point of probationary period). C. Vacation may be accrued up to thirty (30) month accrual level, with an automatic cash-out of hours in excess of that amount. The cash outs will take place based on the accrual balance as of November 16th and paid on the check of December 5th. Page 368 of 1053 Professional & Administrative Employees July 1, 2025 – June 30, 2028 20 D. Employees shall be reimbursed for 100% unused vacation days accrued upon resignation, retirement or termination from their employment with the City. ARTICLE 36 – SICK LEAVE A. Employees shall accrue sick leave at the rate of ten (10) hours per month. After 200 hours are accrued, a unit member may cash out annually up to a maximum of 96 hours at the Employee’s regular rate of pay at 100% rate. In lieu of cash out, Employees may convert up to a maximum of ninety-six (96) hours of sick time to vacation time annually, accrued in excess of two hundred (200) hours provided that the vacation bank does not exceed allowed maximum level. The cash outs will take place based on the accrual balance as of November 16th and paid on the check of December 5th. B. Employees covered by this Agreement may, at any time or upon resignation or retirement from their employment with the City, elect to be paid for unused sick leave accrued prior to June 30, 2017, at their current rate of pay. Sick leave accrued prior to June 30, 2017, shall be eligible for one hundred percent 100% cash-out at resignation or retirement. Except as provided in A above, unused sick leave accrued after June 30, 2017, shall not be cashed out. Pursuant to Government Code §20965, related CalPERS rules, and the City’s contract with CalPERS, upon retirement from City employment, a unit member’s unused accumulated sick leave at the time of retirement may be converted to additional service credit. C. Employees shall be eligible to use accrued sick leave during their probationary period. D. Additional information on eligible leaves, including statutory leaves, can be found in Rule XXV of the City of Hermosa Beach’s Personnel Rules. ARTICLE 37 – BEREAVEMENT LEAVE Each Employee covered by this Agreement shall receive a maximum of forty hours per occurrence to be utilized for Bereavement Leave because of a death in their immediate family, including spouse, child, parent, sibling, grandparent, grandchild, domestic partner, parent in-law, and step-child. One additional unpaid shift shall be granted to the employee upon request. The employee can elect to use available paid leave accruals to cover the additional shift. Employees may pre-designate and substitute other immediate family members defined as “immediate family.” The intent of this provision is not to expand the number of persons included in the definition of “immediate family” or to increase paid leave opportunities, but rather to recognize variation in family structure (e.g. stepmother for mother). Bereavement Leave shall be taken within twelve (12) months of the death of the Page 369 of 1053 Professional & Administrative Employees July 1, 2025 – June 30, 2028 21 covered family member and does not need to be consecutive nor will pay in lieu of unused leave for bereavement be provided. ARTICLE 38 – JURY DUTY A. If called for jury duty in a Municipal, Superior, or Federal Court, or for a Coroner’s Jury, Employees covered by this Agreement shall remain in their regular pay status. All jury fees except mileage reimbursement shall be returned to the City. The City will provide paid jury duty leave in accordance with Administrative Policy P15. B. Employees who have served four (4) or more hours in one day of jury duty will not be required to report for work within twelve (12) hours of the time they were released, dismissed, or excused from jury duty for the day. At the Supervisor’s discretion an employee may be excused from the reporting requirement if the time they would be at work is de minimis. ARTICLE 39 – MILITARY LEAVE All Employees covered by this Agreement shall be entitled to Military Leave as afforded by Federal and State law but shall not receive any base salary pay while on such Leave, except as required by law. ARTICLE 40 – HOLIDAYS A. All Employees covered by this Agreement shall receive one hundred twenty (120) hours per year for the following holidays off with pay: New Year’s Day; Martin Luther King, Jr.’s Birthday; President’s Day; Cesar Chavez Day; Memorial Day; Juneteenth; Independence Day; Labor Day; Veterans Day; Thanksgiving Day; half-day (five (5) hours) Christmas Eve; Christmas Day, half-day (five (5) hours) New Year’s Eve. B. When a holiday falls on a normal day off, Employees shall receive Holiday Compensation Time. Employees covered by this Agreement may accrue up to 100 hours of Holiday Compensation Time for those holidays in which compensatory time is earned. The City will provide a holiday schedule to the Association for review prior to January 1 of each year. For all holidays that fall on a Friday or Saturday, City Hall offices will be open regular hours on Monday and employees will receive compensatory time. For all holidays that fall on a Sunday, the holiday will be observed on Monday. Page 370 of 1053 Professional & Administrative Employees July 1, 2025 – June 30, 2028 22 ARTICLE 41 – RETIREMENT/RETIREE MEDICAL A. Tier I. The City provides the PERS 2% at 55 Plan with one-year final compensation to employees hired prior to July 1, 2011. B. Tier II. For new employees hired on or after July 1, 2011, and ending December 31, 2012, the PERS retirement benefit formula shall be the 2% @ 60 plan, with retirement benefits calculated on one-year final compensation. C. Tier III. Employees hired on or after January 1, 2013, shall be subject to the Public Employee Pension Reform Act, (“PEPRA”; AB 340) including but not limited to: 1. 2% at 62 retirement formula for those who are “new members” as that term is defined in AB 340. 2. Such new members shall pay to PERS by payroll deduction fifty percent (50%) of the “normal cost” as defined in AB 340 or the then current contribution rate of similarly situated employees, whichever is greater, as required by Government Code Section 7522.30(c). D. Employees who retire after July 1, 2006, and were hired before July 1, 2018, shall be eligible, upon service retirement from the City, for a medical premium supplement. Said supplement shall be in the following amount: 1. The City will contribute five percent (5%) of the health insurance premium for each year of service with the City of Hermosa Beach up to the lesser of the single person lowest costing HMO premium or five hundred dollars ($500) per month. A retiring employee must have completed a minimum of ten (10) years of service with the City of Hermosa Beach and be at least fifty-five (55) years of age to be eligible for this benefit. 2. Said supplement shall commence with the first month following the Employee’s service retirement in which the Employee is responsible for payment of the insurance premium. 3. In order to be eligible for medical supplemental payments, an Employee must either remain on a medical insurance plan offered by the City or provide proof of coverage on a self-procured medical insurance plan. 4. Retirees who are eligible for a supplement but who are not covered in the City insurance policy are still eligible to receive their supplement. Payments will only be made when the retiree provides proof of coverage of insurance and proof of the amount paid for said coverage. Proof of coverage and the amount paid must Page 371 of 1053 Professional & Administrative Employees July 1, 2025 – June 30, 2028 23 be provided to the City within sixty (60) days. The City will not provide retroactive reimbursement for payments not documented within sixty (60) days of payment. 5. Any Retiree receiving a benefit under this section agrees to apply for, and enroll in, any Federal and/or State medical insurance plan (e.g. Medicare, Medicaid) for which they become eligible. E. Employees who are hired after July 1, 2018, shall be eligible, upon service retirement from the City at age sixty (60) with a minimum of twenty (20) continuous City service, for a medical premium supplement. Said supplement shall be paid as follows: 1. The City shall pay a four hundred dollars ($400) per month medical supplement that shall commence with the first month following the Employee’s service retirement in which the Employee is responsible for payment of the insurance premium. 2. The City’s payments will end with the month in which the employee reached the eligibility of State of Federal Medicaid, currently sixty-five (65) years of age. ARTICLE 42 – HEALTH AND WELFARE A. The City agrees to establish and maintain a Cafeteria Plan in accordance with the provisions of Section 125 of the Internal Revenue Code. The purpose of the Plan is to allow eligible employees to elect to pay for qualified benefits on a pre-tax basis, to the extent permitted by law. The Cafeteria Plan shall permit pre-tax deductions for the following qualified benefits, subject to IRS regulations and plan design: 1. Health insurance premiums (including medical, dental, and vision coverage). 2. Health Flexible Spending Accounts (FSA). 3. Dependent Care Assistance Plans (DCAP). 4. Any other qualified benefit permitted under Section 125 and approved by the City. B. The City shall make available for employees the following insurance plans: Health, Dental, Short and Long-Term Disability, Vision and Psychological Health. Current Health, Dental, Short and Long-Term Disability, Vision, Psychological Health, or their equivalent, to remain in force during the term of this Agreement. City shall meet and confer with the bargaining unit should there be a change in providers or a change in benefit level. Page 372 of 1053 Professional & Administrative Employees July 1, 2025 – June 30, 2028 24 C. For life insurance, the City shall provide and pay the premiums for a Life Insurance policy for each Employee, payable in an amount equal to the individual’s annual salary upon such Employee’s death. D. For medical/health insurance, for the benefit years beginning January 1, 2023, and later, the City’s maximum contribution toward medical insurance for each employee’s selected plan and level of coverage will be one thousand, eight hundred seventy-five dollars and thirty-nine cents ($1,875.39). Employees choosing a medical insurance plan and/or coverage level with a monthly premium that exceeds the City’s maximum contribution shall pay the difference by payroll deduction. E. An employee who demonstrates proof of medical insurance coverage available through a spouse or domestic partner may receive a cash payment of seven hundred fifty dollars ($750) per month in lieu of City provided coverage. F. For dental insurance, the City shall pay the monthly premium contribution for full family coverage for dental insurance, including PPO. G. For psychological health, the City will continue to pay for the benefit. H. The full cost of the Vision Insurance shall be borne by the employee. I. During the Term of this MOU, the City intends to review its dental and vision providers for the purpose of providing quality care for a reasonable price. If the City changes providers and the cost of the dental premium is reduced by at least 20%, the City will bear the cost of the lowest cost vision plan for the employee + 2 or more dependents. ARTICLE 43 – SHORT & LONG TERM DISABILITY A. The City’s Short-Term Disability (STD) Insurance Plan begins after a 7-day waiting period. The maximum benefit is 66 2/3% of earnings up to a maximum of $1,698 per week. The City’s Long Term Disability Insurance Plan provides 66 2/3% of earnings has a maximum benefit of nine thousand dollars ($9,000) per month and begins after ninety (90) days of disability or the date STD benefits end, whichever is later. B. An Employee utilizing the Short- or Long-Term Disability Plan shall not accrue Vacation, Sick Leave, Holiday Pay or allowances after the 30th calendar day after disability. C. Employees are eligible to coordinate their Short and Long-Term Disability Insurance with paid compensated time-off work to be paid up to one hundred percent (100%) of regular take-home pay. Page 373 of 1053 Professional & Administrative Employees July 1, 2025 – June 30, 2028 25 ARTICLE 44 – FAMILY AND MEDICAL CARE LEAVE As required by State and Federal law, the City will provide Family and Medical Care Leave for eligible Employees. The City maintains a FMLA/CFRA/PDL procedure which governs Family and Medical Care Leave and is provided to all employees at the start of their employment and is also available on the City’s Intranet site ARTICLE 45 – LAYOFF A. It is mutually agreed that whenever, in the judgment of the City Council, it becomes necessary to abolish a position in the interest of economy or because the necessity for the position no longer exists, the City Council may abolish any position or employment in the competitive service and the personnel officer shall layoff, demote or transfer Employees thereby affected. B. The criterion used in determining the order of separation shall be seniority, pursuant to the Municipal Code, Chapter 2.76 – Civil Service. C. Date of hire shall include all City service including CETA and FEEA time but not part time/no benefit service. D. Seniority shall not include the time which was terminated by voluntary resignation from the competitive service, layoff, unpaid leave of absence or suspension from the competitive service but shall include time served on military leave of absence. E. When a layoff affects a classification which crosses department lines, the less senior employee in said classification shall receive the layoff regardless of department as outlined in paragraphs B, C and D. F. Employees laid-off shall have the City paid portion of their medical insurance premiums paid for two months following the date of lay-off. G. The City will endeavor to provide each affected Employee and the Association with as much notice as possible, with a minimum thirty (30) days advance notice to each affected Employee. ARTICLE 46 – RETURN TO WORK FROM LAYOFF A. It is mutually agreed that the names of probationary and permanent employees laid off shall be placed upon an eligibility list for classes which, in the opinion of the City Manager, require essentially the same qualifications and duties and responsibilities as those of the class of position from which the layoff was made. Page 374 of 1053 Professional & Administrative Employees July 1, 2025 – June 30, 2028 26 B. Names of persons laid off shall be placed at the top of eligibility lists in order of their seniority and shall remain on such lists for a period of two years unless re-employed by the City. The result being, by classification, the last employee laid off shall be the first rehired. C. In the event that an employee on a rehire list is offered a position in the classification from which they were laid off and does not accept said position, then their name shall be removed from all re-employment lists. Acceptance of temporary employment does not affect eligibility on permanent re-employment list. D. In the event that an employee on a rehire list is offered a position in a lower classification from which they were laid off and does not accept said position, their name shall be removed from the lower classification rehire list but will remain on the higher classification list. E. Employees hired from the re-employment list into a classification lower than the classification in which they were laid off shall have their names maintained on the re- employment list for the higher classification until said re-employment list expires. F. Notices of recall from layoffs shall be sent by email to last known email and by certified mail (return receipt requested) and shall specify the date for reporting to work which shall not be more than two (2) weeks from the date the notice is received. Notice shall be deemed to have been received when sent to the last known address and email address on file with the City and delivery or attempted delivery is certified by postal service. Notice of recall will also be forwarded to the Association bargaining agent. Employees to be laid off shall submit to the Human Resources office their current address and email address at the time of separation. Upon receiving notice, the person on layoff shall have five (5) days to accept or decline the recall opportunity. G. Any employee failing to respond in writing within five (5) days of recall or failing to report on the prescribed date within the two (2) week maximum, waives all remaining rights to recall on all re-employment lists. The City will proceed to the next senior person until recall needs are met, or the list(s) is exhausted. H. Upon recall from a lay-off, all accruals will be based on criteria set forth in Article 45 Layoff, paragraphs B, C, and D. ARTICLE 47 – REDUCTION IN LIEU OF LAYOFF It is mutually agreed that an Employee whose position is abolished shall be governed by Municipal Code 2.76.200 – Civil Service. Page 375 of 1053 Professional & Administrative Employees July 1, 2025 – June 30, 2028 27 ARTICLE 48 – SELECTION OF INDUSTRIAL ACCIDENT DOCTOR OR MEDICAL FACILITY AND CONTINUATION OF HEALTH BENEFITS A. It is understood that the City will provide medical facilities to be used for industrial accidents or illness. B. Employees will be seen and treated by medical professionals that are part of the City’s Medical Provider Network, unless an employee has pre-designated a physician. C. Employees may designate a personal physician to provide treatment in the event of a workers’ compensation injury or illness. A pre-designation form entitled, “PERSONAL PHYSICIAN PRE-DESIGNATION FORM FOR WORK RELATED INJURIES” must be completed in order to designate a physician. This two-page form is available in the Human Resources Office and must be signed by the employee AND their personal physician and returned to the Human Resources office BEFORE an injury occurs in order to be valid. D. An Employee who suffers an injury-on-duty will continue to have payment of the City portion of all Health Insurance premiums paid for a period of seven (7) full months commencing with the month in which the injury occurred. E. Accrual of vacation, sick, and holidays shall be governed by the provisions of Article 43 B. C and D. F. Nothing herein shall prevent an Employee from utilizing their accrued time in lieu of receiving temporary disability payments under the provisions of the Workers’ Compensation laws of the State of California. ARTICLE 49 – GRIEVANCES/APPEAL OF DISCIPLINE This Grievance/Appeal Procedure shall be used to resolve disputes arising from any allegation by Professional and Administrative Employees that the City has violated the terms of this Resolution. A. An Appeal of Discipline is distinct from a Grievance in that it is an action taken by an employee to request an administrative review of disciplinary action initiated against them. B. Grievances 1. Step 1. The Grievance shall be presented in writing to the Department Director. A meeting with the employee, Association Representative(s) and Department Director will be arranged at a mutually agreeable location and time to review and Page 376 of 1053 Professional & Administrative Employees July 1, 2025 – June 30, 2028 28 discuss the Grievance. Such meeting will take place within ten (10) working days from the date the Grievance is received by the Department Director. The Department Director may invite other members of management to be present at such meeting. The Department Director will give a written reply by the end of (10) working days following the date of the meeting, and the giving of such reply will terminate Step 1. 2. Step 2 - If the Grievance is not settled in Step 1, it shall be submitted to the City Manager. The employee, Association Representative(s) and City Manager shall, within (10) working days after the termination of Step 1, arrange a meeting to be held at a mutually agreeable location and time to review and discuss the Grievance. Such meeting will take place within ten (10) working days from the date the Grievance is referred to Step 2. The City Manager Director may invite other members of management to be present at such meeting. A decision shall be rendered within ten (10) working days from the date of such meeting. The decision shall be in writing stating the reasons for the decision. 3. Step 3 - Grievances regarding the provisions contained within this memorandum of understanding, not settled following the City Manager’s determination and that either party desires to contest further, may be submitted to arbitration as provided in this article provided however that said Request for Arbitration shall be made within twenty (20) working days of the City Manager’s determination. 4. As soon as possible and in any event not later than fourteen (14) working days after either party received written notice from the other of the desire to arbitrate, the parties shall agree upon an arbitrator. If no Agreement is reached within said fourteen (14) working days, an arbitrator shall be selected from a list of seven (7) arbitrators submitted by the State Mediation and Conciliation Service by alternate striking of names until one name remains. The party who strikes the first name from the panel shall be determined by lot. 5. Either the City or the Association may call any employee as a witness, and the City agrees to release said witness from work if they are on duty. 6. The arbitrator shall have no power to alter, amend, change, add to or subtract from any of the terms of this Agreement. The decision of the arbitrator shall be based solely upon the evidence and arguments presented to the by the respective parties in the presence of each other. 7. The decision of the arbitrator within the limits herein prescribed shall be advisory only. 8. The arbitrator may hear and determine only one grievance at a time without the express agreement of the City and the Association. The parties shall share Page 377 of 1053 Professional & Administrative Employees July 1, 2025 – June 30, 2028 29 equally the expense of the cost of the arbitration, with the exception of counsel's fees. C. Appeals of Discipline 1. Step 1: The Appeal will be presented to the Department Director within ten (10) working days after receipt of the disciplinary action. A meeting with the employee, Association Representative(s) and Department Director will be arranged at mutually agreeable location and time to review and discuss the Appeal. Such meeting will take place within ten (10) working days from the date the Appeal is received by the Department Director. The Department Director may invite other members of management to be present at such meeting. The Department Director will give a written reply by the end of the tenth (10th) working day following the date of the meeting. 2. An Appeal of Discipline in the form of a Written Reprimand shall not be appealable after Step 1, however an employee may prepare a written response to the reprimand to be placed in the employee’s personnel file. 3. Step 2: If the Appeal is not settled in Step 1, it shall be submitted to the City Manager. The employee, Association Representative(s) and City Manager shall, within ten (10) working days after the termination of Step 1, arrange a meeting to be held at a mutually agreeable location and time to review and discuss the Appeal. Such meeting will take place within ten (10) working days from the date the Appeal is referred to Step 2. The City Manager Director may invite other members of management to be present at such meeting. A decision shall be rendered within ten (10) working days from the date of such meeting. The decision shall be in writing. 4. An appeal of discipline of a suspension of less than five (5) days or a reduction in pay with a financial loss of less than five days shall not be appealable beyond Step 2. 5. Step 3: Appeal to the City Council. Major discipline may be appealed within ten (10) working days from receipt of the denial of the Step 2 in accordance with Personnel Rule XXX Appeal to the City Council. Major discipline includes suspension without pay for five (5) or more days, demotion, a reduction in pay that is equal to the financial loss caused by a suspension without pay for five (5) or more days, demotion, and termination for cause. D. Time limits, as set forth in this Article, may be extended by mutual agreement between the parties. Page 378 of 1053 Professional & Administrative Employees July 1, 2025 – June 30, 2028 30 ARTICLE 50 - REOPENERS/ME-TOO CLAUSE A. The parties agree to reopen the meet and confer process during the term of this MOU only as regards the following issues. These reopeners are not contingent upon the execution of any successor MOU and no successor MOU is contingent upon agreement on these reopeners: 1. The City and PAE agree to meet and confer on moving the City from a bi-monthly payroll period to a bi-weekly payroll period. It is understood that in order to move to a bi-weekly payroll all bargaining units in the City must agree to this change by mutual consent. 2. The City and PAE agree to meet and confer on the City’s contribution for medical coverage if the monthly premium exceeds the cost of the family HMO plan. Any changes to the contribution for medical coverage can only be made by mutual consent. B. During the term of this MOU, if any other bargaining unit in the City of Hermosa Beach, except the Police Officers’ Association and the Police Management Association, receive higher increases to the proposed cost of living increases, as described in Article 28 Wage Rate, or additional benefits not afforded to P&AE, the City agrees to provide the same such increases and improvements to the Association. C. The provision of this paragraph shall expire on and not be effective after June 30, 2028. ARTICLE 51 – TERM OF AGREEMENT This Agreement shall commence July 1, 2025, and continue until midnight June 30, 2028. Page 379 of 1053 Professional & Administrative Employees July 1, 2025 – June 30, 2028 31 IN WITNESS WHEREOF, the parties hereto cause this Agreement to be executed this __________ day of __________, 2025. PROFESSIONAL & ADMINISTRATIVE EMPLOYEE GROUP OF HERMOSA BEACH CITY OF HERMOSA BEACH NEGOTIATING COMMITTEE _________________________________ _______________________________ Vicky Barker, City Employees Associates Cynthia Stafford, Chief Negotiator _________________________________ _______________________________ Kambria Vint, Recreation Coordinator Steve Napolitano, Interim City Manager _________________________________ John Cordova, Public Works Superintendent Brandon Walker, Administrative Services Director Kim Swindell, Administrative Assistant Tiffany Nguyen, Human Resources Manager Page 380 of 1053 Professional & Administrative Employees July 1, 2025 – June 30, 2028 32 Exhibit A Page 381 of 1053 Professional & Administrative Employees July 1, 2025 – June 30, 2028 33 Page 382 of 1053 Professional & Administrative Employees July 1, 2025 – June 30, 2028 34 Page 383 of 1053 LABOR CONTRACTS AND UNREPRESENTED EMPLOYEES Page 384 of 1053 Through labor negotiations,the City strives to maintain competitive wages,hours,and working conditions in a high-cost geographic labor market ensuring the ability to retain and attract a high-quality workforce that delivers a wide range of services to the community. Page 385 of 1053 INTRODUCTION The Meyers-Milias Brown Act requires that local public agencies negotiate with its respective bargaining units regarding wages,hours,and working conditions.Under direction from the City Council,the Council approved a City negotiating team that was tasked with negotiating a successor MOU with each of the City’s bargaining units for new terms.The Current MOU’s for the General and Supervisory Employees’and the Police Management Group expired on June 30,2025. The City’s negotiating team met and conferred with representatives of the General and Supervisory Unit and the Police Management Group to discuss wages,hours,and other terms and conditions of employment contained in the successor MOU.The City and the Teamsters in June 2025 and the Teamsters membership ratified the MOU on July 9,2025.PMG and the City reached agreement in July,and the MOU was ratified that same month. Page 386 of 1053 INTRODUCTION Outside of the City’s represented employees,Hermosa Beach has an unrepresented group.These 5 unrepresented employees do not have a union and are not entitled to bargain or meet and confer under the MMBA for wages,hours and terms and conditions of employment like represented employees. Page 387 of 1053 21classifications and 51 employees: Teamsters Membership ACCOUNT CLERK BUILDING & PLANNING TECHNICIAN BUILDING INSPECTOR CODE ENFORCEMENT OFFICER COMMUNITY SERVICES OFFICER ENGINEERING TECHNICIAN EQUIPMENT MECHANIC MAINTENANCE WORKER I MAINTENANCE WORKER II OFFICE ASSISTANT POLICE SERVICE OFFICER PUBLIC WORKS INSPECTOR RECREATION SPECIALIST SENIOR ACCOUNT CLERK SENIOR OFFICE ASSISTANT LEAD SPECIAL EVENTS AND FILIMING COORDINATOR SPECIAL EVENTS AND FILMING COORDINATOR CREW SUPERVISOR SENIOR EQUIPMENT MECHANIC COMMUNITY SERVICES FIELD SUPERVISOR POLICE SERVICE OFFICER SUPERVISORPage 388 of 1053 PMG 2 classifications and 4 employees: •Police Lieutenant •Police Captain Unrepresented Employees 5 classification and employees: •HR Manager •Finance Manager •EA to the City Manager •HR Analyst •Risk Analyst Membership Page 389 of 1053 TEAMSTERS MOU Term: 3 years -July 1, 2025 -June 30, 2028 1. Wage Rate Increase (Article 31): •3% effective 7/1/25. •3%effective 7/1/26. •3% effective 7/1/27. •Bring all classifications in the unit up to the median per Comp Study on 7/1/25. 2. Shift Differential (Article 35): •Increase shift differential: Swing shift $1.00 per hour. Graveyard shift $1.25 per hour. 3. Training Premium Pay (Article 41): •Increase to $3 per hour. 4.Health and Welfare (Article 50): •No medical premium increases. •City to pay for vision insurance, provided that after changing dental providers, the cost of the dental premium is reduced by at least 20%. •$750 Cash In Lieu if opting out of insurance. Page 390 of 1053 TEAMSTERS MOU 5.Bilingual Pay (Article 41): •Reduce premium pay from 5% of salary to $100/month and remove cap. 7. Vacation (Article 42): Increase vacation hours for tenured employees: •1st Year 80 hours •2nd Year 80 hours •4th Year 96 hours •6th Year 120 hours •10th Year 144 hours •14th Year 168 hours •18th Year 192 hours 8. Holidays (Article 21) Add ½ Christmas Eve and ½ day NYE holiday and delete 10 hours flex time. Page 391 of 1053 POLICE MANAGEMENT GROUP MOU Term: 3 years -July 1, 2025 -June 30, 2028 Wage Rate Increase •3% effective 7/1/25 •3% effective 7/1/26 •3% effective 7/1/27 •Bring all classifications up to median 7/1/25 Education Incentives Increase advanced POST Certificate percentage from 5% to 10% to mirror POA. Eligible to receive after 2 years in position of Lt. or Capt. Longevity Pay Mirror POA Language and add: Eligible for 5% upon commencement of the fifth (5th) year (Not reportable to PERS, as PERS requires "exceeding of 5 years") Page 392 of 1053 PMG MOU Holidays ½ day (5 hours) Christmas Eve and ½ day (5 hours) New Year’s Eve and delete 10 hours holiday flex time. Deferred Comp. Match Increase deferred comp. match from $25/month to $50/month. Uniform Allowance Increase to $1,200 (currently $1,000) Physical Fitness / Officer Wellness Incentive •10 hours of wellness time (non-cashable) upon submitting proof of an annual physical exam. •Up to $500 reimbursement for wellness memberships or fitness events. •Delete language on being able to work out for 30 mins on City time. Vacation Add the following to match POA: •Commencing with the 18th year, at the rate of 184 hours/year. •Commencing with the 19th year, at the rate of 192 hours/year. •Commencing with the 20th year, at the rate of 200 hours/year. Page 393 of 1053 UNREPRESENTED REPORT Wages •3% effective 7/1/25 •3% effective 7/1/26 •3% effective 7/1/27 •Bring all classifications up to median 7/1/25 Premium Pay $350 flat rate per month for job-related certification and $400 for master’s degree. Wellness Reimbursement $500 Deferred Comp Increase to $50 per month Page 394 of 1053 UNREPRESENTED REPORT Deferred Comp. Match Increase deferred comp. match from $25/month to $50/month. Performance Bonus Correction Add 3 classifications (HR Analyst, Risk Analyst, EA) to be eligible to match PAE and remove OT eligibility. Add 5th step for HR Manager Position was part of Management MOU but moved to Unrepresented in 2024. Only unrepresented position without a 5th step. Page 395 of 1053 PAE SIDE LETTER Vacation Increase vacation hours for tenured employees: •6th Year 120 hours •10th Year 144 hours •14th Year 168 hours •18th Year 192 hours Page 396 of 1053 Fiscal Impact The total cost of the negotiated changes is estimated to be $1,489,780 for FY 2026-2028,which will be included in each subsequent year’s proposed budgets. Page 397 of 1053 Recommendation Staff recommends that the City of Hermosa Beach City Council approve the Resolution and successor Memoranda of Understanding between the City of Hermosa Beach and the General and Supervisory Employees’ Bargaining Unit,Teamsters,Local 986 and the Police Management Group for the period of July 1,2025,through June 30,2028. Staff further recommends that the City of Hermosa Beach City Council approve the Resolution and Side Letter between the City of Hermosa Beach and the Professional and Administrative Employees and the Unrepresented Employees Salary and Benefits Resolution. Page 398 of 1053 Cyndi Stafford, Human Resources cstafford@hermosabeach.gov THANK YOU! Page 399 of 1053 City of Hermosa Beach | Page 1 of 6 Meeting Date: August 26, 2025 Staff Report No. 25-AS-067 Honorable Mayor and Members of the Hermosa Beach City Council ADOPT A RESOLUTION TO APPROVE A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF HERMOSA BEACH AND THE HERMOSA BEACH POLICE OFFICERS’ ASSOCIATION BARGAINING GROUP EFFECTIVE JULY 1, 2025 – JUNE 30, 2028 (Human Resources Manager Tiffany Nguyen) Recommended Action: Staff recommends City Council adopt a Resolution (Attachment 1) approving the Memorandum of Understanding (MOU) between the City of Hermosa Beach and the Hermosa Beach Police Officers’ Association (POA) Bargaining Group (Attachment 2) for the period of July 1, 2025 through June 30, 2028. Executive Summary: Negotiations for a successor to the Memorandum of Understanding (MOU) between the City and the Hermosa Beach Police Officers’ Association (POA) have resulted in a tentative agreement. The City and the Hermosa Beach POA met and conferred in accordance with the Meyers-Milias Brown Act and have reached a tentative agreement on the terms and conditions of employment. The terms of the tentative agreements are summarized in the Discussion section below. The total estimated cost of the negotiated changes is $2,163,000 for FY 2026-2028. Background: The Meyers-Milias Brown Act requires that local public agencies negotiate with its respective bargaining units regarding wages, hours, and working conditions. Existing agreements with the City’s bargaining units expired on June 30, 2025 and, under direction from the City Council, the Council-approved City negotiating team has been in negotiations with each of the bargaining units for new terms. The City’s aim through labor negotiations is to maintain competitive wages, hours , and working conditions in a high-cost geographic labor market in order to retain and attract a high-quality workforce to serve our community across a range of services. Most position classifications in the City are comparable to those in other municipalities. The City contracted with Reward Strategy Group to conduct a compensation study using eleven benchmark cities in the region for labor market comparisons. Page 400 of 1053 City of Hermosa Beach | Page 2 of 6 The City’s negotiating team met and conferred with representatives of the Hermosa Beach POA to discuss wages, hours, and other terms and conditions of employment contained in the MOU that expired on June 30, 2025. This bargaining unit consists of the following classifications: Police Officer Police Sergeant The parties have reached a tentative agreement within the authority provided by City Council and on the terms described below. The membership of the Hermosa Beach POA met and ratified the terms of the tentative agreement on August 12, 2025, set forth in the new MOU, hereby submitted to the City Council for approval. Discussion: The tentative MOU between the City and the and the Hermosa Beach POA, include the following negotiated terms: 1. Term of the agreement to be July 1, 2025 - June 30, 2028. 2. Article 13 – Base Pay. The parties agreed to the following salary increases over the next three years. A. Effective July 1, 2025, the the base salary table will be increased by 11% for all classiciations. This increase includes a market adjustment (8%) and a cost-of- living increase (3%). B. Effective July 1, 2026, and after the implementation of median adjustments, where applicable, the salary table for all classifications shall be increased by three percent (3.0%). C. Effective July 1, 2027, and after the implementation of median adjustments, where applicable, the salary table for all classifications shall be increased by three percent (3.0%). 3. Article 11 – Work Schedule A. Officers and Sergeants assigned to patrol, traffic and K-9 shall work a 3/26 schedule and shall work eight payback days per year, which may be scheduled throughout the year. B. Detectives shall work a year-round schedule of 9.5 hours per week. Page 401 of 1053 City of Hermosa Beach | Page 3 of 6 4. Article 14 – Overtime Practices M. 1. When an officer is physically called to court, they shall be credited on an hour-for-hour basis for the time actually spent in court. They shall receive a minimum four (4) hours paid at time and a half for the first appearance on a given day and a minimum two (2) hours paid at time and a half for a second appearance on the same day. Travel time shall be included for any subpoenaed appearance other than to the Torrance Courthouse. 5. Article 15 – Insurance Coverage A. Life Insurance The City shall provide a life insurance policy for each employee, payable in the amount of $150,000 upon such employee’s death. 6. Article 16 - Deferred Compensation. The City shall make a monthly contribution on behalf of each unit employee in the amount of $50 to either (1) Employee’s 457(b) deferred compensation account, or (2) the PORAC RMT based upon the bargaining unit’s election. 7. Articles 17, 19, 21, and 24 – Lateral Employee Incentive Article 17 – Retirement (retiree medical – Tier III), Article 19 – Vacation, Article 21 – Sick Leave, and Article 24 – Longevity, shall be modified so that lateral employees be provided with credit for up to ten years of sworn la w enforcement service with another agency towards meeting the City’s service time requirements for each benefit, subject to verification and certification by Human Resources. 8. Article 19 – Vacation A. Effective July 1, 2025, vacation accrual rates for all unit employees shall be as follows: 1. Upon hire, at the rate of 96 hours/year. 2. Commencing with the 5th year, at the rate of 120 hours/year. 3. Commencing with the 8th year, at the rate of 136 hours/year. 4. Commencing with the 15th year, at the rate of 160 hours/year. 5. Commencing with the 16th year, at the rate of 168 hours/year. 6. Commencing with the 17th year, at the rate of 176 hours/year. 7. Commencing with the 18th year, at the rate of 184 hours/year. 8. Commencing with the 19th year, at the rate of 192 hours/year. 9. Commencing with the 20th year, at the rate of 200 hours/year. Page 402 of 1053 City of Hermosa Beach | Page 4 of 6 B. An employee covered by this Agreement may accrue vacation time to a maximum of 270 hours. Cash out of any earned but unused vacation accrual in excess of 270 hours (as of January 31st each year) shall be automatically cashed out as part of the February 20th payroll. C. A unit member with a minimum of ten (10) years of consecutive service as a sworn law enforcement officer with another law enforcement agency may request and be credited with up to ten (10) years of prior service for purposes of setting the unit member’s vacation accrual rate under this provision, subject to verification and certification by Human Resources. 9. Article 20 – Holidays A. Effective July 1, 2025, all employees shall be credited each month with 12 hours of paid holiday leave. 10. Article 29 – Special Assignment Premiums, Acting Pay N. Acting Pay. 1. Employees covered by this Agreement who are temporarily assigned to perform the full range of a higher classification because of emergency conditions, Sick Leave, Vacation and/or relief shall receive a higher rate of pay commencing after 80 consecutive hours of such assignment. Employee shall be placed on a step in the salary range of the position in which they are temporarily assigned that provides at least a 5% increase to their current salary. During acting assignments, employees remain affiliated with and continue to be covered by this Agreement. 2. In accordance with Gov. Code Section 20480, if an employee is placed in an Acting position that is vacant as a result of a vacancy, the hours worked by the employee shall be reported to PERS and shall not exceed 960 hours per fiscal year. 11. Article 30 – Physical Fitness Time Employees shall receive 30 minutes of Comp Time (CTO) for working out a minimum of 30 minutes, prior to, or after, an assigned work shift, with a maximum credit of 60 hours per year. Employees will notify the watch commander (or designee) when they have worked out, immediately prior to, or immediately after, an assigned work shift, and will certify the total workout time by completing a request for CTO and submitting documentation of their work-out within the same pay period for which CTO credit is requested. Page 403 of 1053 City of Hermosa Beach | Page 5 of 6 12. New Article: Article 41 – Bilingual Pay The City shall pay one hundred dollars ($100) per month to each employee who has demonstrated oral proficiency in Spanish or another language which has been demonstrated to be of value to the City in its law enfor cement operations. Employees will be tested for oral skill in the designated language by a vendor selected by the Human Resources Director/Manager and must successfully pass the examination to be eligible for bilingual premium. Periodic evaluation of incumbents receiving bilingual skill premium may be required. This pay shall be reported to CalPERS as “compensation earnable” pursuant to CCR 571(a)(4) and as “pensionable compensation” pursuant to CCR 571.1 (a)(3) – Bilingual Premium. 13. Reopeners The parties agree to the following reopener clauses: A. Article 15 – Insurance Coverage a. The parties agree to reopen negotiations concerning an increase to the City’s medical insurance contribution should the medical insurance premium for the lowest cost family HMO plan exceed the City contribution. B. Article 36 – Discipline a. The City has notified the Association of its desire to rescind Chapter 5, Police Officer Rules and Regulations (Blue Section) of the HBPD Policy and Procedure Manual to align with updated policies and procedures. The parties agree that during the term of this MOU, if requested by the City, Article 36 and Exhibit A of this MOU shall be reopened for the purpose of meeting and conferring regarding a Proposed Progressive Discipline Policy and related rescission of Chapter 5, Police Officer Rules and Regulations (Blue Section) and modification to Article 36. Fiscal Impact: The total cost of the negotiated changes is estimated to be $2,163,000 for FY 2026-2028, which will be included in each subsequent year’s proposed budgets. Staff will budget the applicable change in each subsequent fiscal year’s proposed budgets. Attachments: 1. Draft Resolution 2. MOU Between the City of Hermosa Beach and Hermosa Beach Police Officers’ Association Respectfully Submitted by: Tiffany Nguyen, Human Resources Manager Page 404 of 1053 City of Hermosa Beach | Page 6 of 6 Concur: Brandon Walker, Administrative Services Director Noted for Fiscal Impact: Brandon Walker, Administrative Services Director Legal Review: Todd Leishman, Interim City Attorney Approved: Steve Napolitano, Interim City Manager Page 405 of 1053 Page 1 of 2 RES NO. 25- CITY OF HERMOSA BEACH RESOLUTION NO. 25- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, ADOPTING A MEMORANDUM OF UNDERSTANDING WITH THE HERMOSA BEACH POLICE OFFICERS’ ASSOCIATION WHEREAS, employees of the City of Hermosa Beach, California represented by the Hermosa Beach Police Officers’ Association, have elected to meet and confer with the City of Hermosa Beach on matters concerning wages, hours, and working conditions; and, WHEREAS, the above bargaining unit has selected certain individuals to represent them; and, WHEREAS, Hermosa Beach Police Officers’ Association and City of Hermosa Beach Chief Labor Negotiator have jointly negotiated changes to the Memorandum of Understanding which has been ratified by a majority vote of the members of the Hermosa Beach Police Officers’ Association; and, WHEREAS, the Hermosa Beach Police Officers’ Association, and City of Hermosa Beach Chief Labor Negotiator have mutually agreed to recommend that the City Council adopt these changes to the Memorandum of Understanding. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The City Council of the City of Hermosa Beach resolves to enter into a Memorandum of Understanding with the Hermosa Beach Police Officers’ Association, to be effective for the period July 1, 2025, through and including June 30, 2028, and authorizes the City’s Chief Negotiator to sign the Memorandum of Understanding on behalf of the City. SECTION 2. This resolution takes effect immediately and that the City Clerk shall certify to the passage and adoption of this resolution; shall cause the same to be entered among the original resolutions of said City; and shall make a minute of the passage and Page 406 of 1053 Page 2 of 2 RES NO. 25- adoption thereof in the records of the proceedings of the City Council of said City in the minutes of the meeting at which time same is passed and adopted. PASSED, APPROVED and ADOPTED on this 26th day of August 2025. Rob Saemann PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM: ________________________________ ________________________________ Myra Maravilla Todd Leishman City Clerk Interim City Attorney Page 407 of 1053 MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF HERMOSA BEACH AND HERMOSA BEACH POLICE OFFICERS’ ASSOCIATION JULY 1, 2025- JUNE 30, 2028 Page 408 of 1053 i TABLE OF CONTENTS ARTICLE 1 — PARTIES TO THE MEMORANDUM .......................................................... 1 ARTICLE 2 — RECOGNITION .......................................................................................... 1 ARTICLE 3 — SCOPE & IMPLEMENTATION OF THE MEMORANDUM OF UNDERSTANDING ................................................................................................. 1 ARTICLE 4 — MONTHLY MEETINGS .............................................................................. 1 ARTICLE 5 — JOB ACTION ............................................................................................. 2 ARTICLE 6 — NON-DISCRIMINATION ............................................................................ 2 ARTICLE 7 — MANAGEMENT RIGHTS ........................................................................... 2 ARTICLE 8 — PROVISIONS OF LAW — INSEPARABILITY ........................................... 4 ARTICLE 9 — FULL UNDERSTANDING, MODIFICATION, WAIVER ............................. 4 ARTICLE 10 — GRIEVANCE PROCEDURE .................................................................... 4 ARTICLE 11 — WORK SCHEDULE ................................................................................. 4 ARTICLE 12 — COMPENSATION - METHODS OF COMPENSATION ........................... 5 ARTICLE 13 — BASE SALARY ........................................................................................ 6 ARTICLE 14 — OVERTIME PRACTICES ......................................................................... 6 ARTICLE 15 — INSURANCE COVERAGE ....................................................................... 9 ARTICLE 16 — DEFERRED COMPENSATION ............................................................. 11 ARTICLE 17 — RETIREMENT ........................................................................................ 11 ARTICLE 18 — LEAVE OF ABSENCE ........................................................................... 14 ARTICLE 19 — VACATION ............................................................................................. 14 ARTICLE 20 — HOLIDAYS ............................................................................................. 15 ARTICLE 21 — SICK LEAVE ........................................................................................ 155 ARTICLE 22 — BEREAVEMENT LEAVE ..................................................................... 166 ARTICLE 23 — JURY DUTY ........................................................................................... 16 ARTICLE 24 — LONGEVITY PAY .................................................................................. 17 ARTICLE 25 – EDUCATION ALLOWANCE ................................................................... 17 ARTICLE 26 — PEACE OFFICER STANDARD AND TRAINING (POST) CERTIFICATE PAY & MAINTENANCE OF BENEFITS ....................................... 17 ARTICLE 27 — UNIFORM ALLOWANCE ...................................................................... 17 ARTICLE 28 — AMMUNITION REPLACEMENT ............................................................ 18 ARTICLE 29 — SPECIALTY ASSIGNMENT PREMIUMS, ACTING PAY ...................... 18 ARTICLE 30 — PHYSICAL FITNESS TIME .................................................................... 20 ARTICLE 31 – YEARLY SHIFT CHANGES .................................................................... 20 Page 409 of 1053 ii ARTICLE 32 — OVERTIME ASSIGNMENTS ................................................................. 22 ARTICLE 33 — SHIFT COVERAGE ............................................................................... 22 ARTICLE 34 — WATCH COMMANDER SELECTION ................................................... 23 ARTICLE 35 – PERFORMANCE REVIEW ...................................................................... 23 ARTICLE 36 — DISCIPLINARY ACTIONS ..................................................................... 23 ARTICLE 37 — LAYOFF ................................................................................................. 24 ARTICLE 38 — ASSOCIATION DIRECTORS TIME ....................................................... 24 ARTICLE 39 — CITY/POA DISCUSSION OPPORTUNITY ............................................ 24 ARTICLE 40 — REOPENER CLAUSE FOR ARTICLE 36 AND EXHIBIT A TO THE MOU .............................................................................................................. 24 ARTICLE 41 — BILINGUAL PAY ................................................................................... 25 ARTICLE 42 — DURATION OF CONTRACT ................................................................. 25 Page 410 of 1053 1 MEMORANDUM OF UNDERSTANDING FOR THE HERMOSA BEACH POLICE OFFICERS’ ASSOCIATION ARTICLE 1 — PARTIES TO THE MEMORANDUM This Memorandum of Understanding, hereinafter referred to as the "MOU" or the "Agreement," has been entered into, pursuant to the laws of the State of California and the City of Hermosa Beach, California, by and between the CITY OF HERMOSA BEACH, hereinafter referred to as the "City" or as "Management," and the HERMOSA BEACH POLICE OFFICERS ASSOCIATION, hereinafter referred to as the "Association." ARTICLE 2 — RECOGNITION Pursuant to the provisions of the Meyers-Milias-Brown Act, (Government Code 3500, et seq.), the City agrees to, and does, recognize the Hermosa Beach Police Officers Association as the exclusive representative of the full-time positions in the classifications of POLICE OFFICER AND POLICE SERGEANT of the City of Hermosa Beach. ARTICLE 3 — SCOPE & IMPLEMENTATI ON OF THE MEMORANDUM OF UNDERSTANDING A. This Memorandum of Understanding (MOU) constitutes the joint recommendation of Management and the Association. It shall not be binding in whole or in part upon the parties unless and until the following conditions have been complied with: 1. The Association shall notify the City Council in writing that it has formally approved the Memorandum of Understanding in its entirety. 2. The City Council shall approve this Memorandum of Understanding. 3. This MOU has been reached following good-faith negotiations, by the authorized Management representative of the City Council and the authorized representative for the Hermosa Beach Police Officers Association. ARTICLE 4 — MONTHLY MEETINGS A. In the interest of fostering and continuing a spirit and atmosphere of harmonious employer-employee relationships, it is agreed that the Association Board of Directors shall meet once a month, or as designated by both parties, at a designated time and place with the Chief of Police or designee of the Department. There shall be no less than two (2) Board members present for each such meeting. B. It is further agreed that the Association and the City Manager shall meet when requested by the Association to best effect implementation of this document. Page 411 of 1053 2 ARTICLE 5 — JOB ACTION A. The Association and its members agree that during the term of this MOU there shall be no strike. B. In the event of an unauthorized strike, the City agrees that there will be no liability on the part of the Association provided the Association promptly and pu blicly disavows such unauthorized action; orders the employees to return to work and attempts to bring about a prompt resumption of normal operations; and provided further, that the Association notifies the City in writing, within 48 hours after the commencement of such strike, what measures it has taken to comply with the provisions of this strike. C. In the event such strike by the Association has not affected resumption of normal work practices, the City shall have the right to take appropriate disciplinary action. ARTICLE 6 — NON -DISCRIMINATION Both parties to this Agreement agree not to discriminate against any employee or applicant because of hair texture and protective hairstyles (such as braids, locks, and twists), color, religious creed (including religious dress and religious grooming practices), national origin, ancestry, citizenship status, age (40 years and older), sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity and expression (including transgender identity and expression), because an individual has transitioned (to live as the gender with which they identify), is transitioning (or is perceived to be transitioning), sexual orientation, sex stereotyping, marital status, domestic partner status, military service and veteran status, physical and/or mental disability (including HIV and AIDS), legally protected medical condition or information (including genetic information), protected medical leaves (requesting or approved), status as a victim of domestic violence, sexual assault, or stalking, enrollment in a public assistance program, their intersectionality of protected characteristics, Association Membership or activity or any other basis protected by local, state, or federal laws. political affiliation, race, religion, color, sex, age, marital status, national origin, or handicap, and with proper regard for their privacy and constitutional rights as citizens. Additionally, the City expects and requires all Employees to treat one another with dignity and respect. Harassment of fellow Employees is a violation of law. No employment decision may be made based upon an Employee’s submission to or rejection of such conduct. It is the responsibility of any Employee who believes that they are the victim of such harassment to report the conduct to the supervisor, Department Director, Human Resources /Manager or the City Manager in a timely manner. ARTICLE 7 — MANAGEMENT RIGHTS 1. Manage the City. 2. Schedule working hours. 3. Establish, modify or change work schedules or standards. 4. Institute changes in policy and procedures. 5. Direct the work force, including the right to hire, promote, demote, transfer, suspend, discipline or discharge any employee. Page 412 of 1053 3 6. Determine the location of any new facilities, buildings, departments, divisions, or subdivisions thereof, and the relocation, sale, leasing or closing of facilities, departments, divisions, or subdivisions thereof. 7. Determine services to be rendered. 8. Determine the layout of buildings and equipment and materials to be used herein. 9. Determine processes, techniques, methods and means of performing work. 10. Determine the size, character and use of inventories. 11. Determine the financial policy including accounting procedures. 12. Determine the administrative organization of the system. 13. Determine the size and characteristics of the work force. 14. Determine the allocation and assignment of work to employees. 15. Determine selection, promotion, or transfer of employees. 16. Determine policy affecting the selection of new employees. 17. Determine the establishment of quality and quantity standards and the judgment of quality and quantity of work required. 18. Determine administration of discipline. 19. Determine control and use of City property, materials and equipment. 20. Schedule work periods and determine the number and duration of work periods. 21. Establish, modify, eliminate or enforce policies and procedures. 22. Place work with outside firms. 23. Determine the kinds and numbers of personnel necessary. 24. Determine the methods and means by which such operations are to be conducted. 25. Require employees, where necessary, to attend in-service training. 26. Determine duties to be included in any job classifications. 27. Determine the necessity of overtime and the amount of overtime required. 28. Take any necessary action to carry out the mission of the City in cases of an emergency. Page 413 of 1053 4 The exercise of the foregoing powers, rights authority, duties and responsibilities by the City, the adoption of policies and procedures in furtherance thereof, and the use of judgment and the discretion in connection therewith, shall be limited only by the specific and express terms of this Memorandum of Understanding, City Personnel Ordinance and Personnel Rules and Regulations, the Public Safety Officers Procedural Bill of Rights, and other statutory law. Except in emergencies, or where the City is required to make changes in its operations because of the requirements of law, whenever the exercise of man agement's rights shall impact on employees of the bargaining unit, the City agrees to meet and confer with representatives of the Association, upon request by the Association, regarding the impact of the exercise of such rights unless the matter of the exe rcise of such rights is provided for in this Memorandum of Understanding. ARTICLE 8 — PROVISIONS OF LAW — INSEPARABILITY It is mutually understood that this MOU is, and shall be, subject to all current and future applicable state, federal and local laws. If any article, part, provision or segment of this MOU is, or shall be, in conflict with or inconsistent with such applicable provisions of federal, state or local law, or is otherwise held to be invalid, or unenforceable by any court of competent jurisdiction by final decree, such article, part or provision thereof shall be superseded by such applicable law and the remainder of this MOU shall in no way be affected thereby. ARTICLE 9 — FULL UNDERSTANDING, MODIFICATION, WAIVER A. It is intended that this Agreement sets forth the full and entire understanding of the parties regarding the matters set forth herein, and any other prior or existing understanding or agreements by the parties whether formal or informal, regarding any such matters are hereby superseded or terminated in their entirety. B. Except as specifically provided herein, it is agreed and understood that each party hereto voluntarily and unqualifiedly waives its right, and agrees that the other shall not be required to negotiate with respect to any sub ject or matter covered herein during the term of this agreement. C. Any agreement, alteration, understanding, variation, waiver, or modification of any of the terms or provisions contained herein shall not be binding upon the parties hereto unless made and executed in writing by all parties hereto, and if required, approved and implemented by the City Council. D. The waiver of any breach, term or condition of this Agreement by either party shall not constitute a precedent in the future enforcement of all its term s and provisions. ARTICLE 10 — GRIEVANCE PROCEDURE The Grievance Procedure is attached as Exhibit A and incorporated herein by reference. ARTICLE 11 — WORK SCHEDULE Page 414 of 1053 5 A. The City agrees to the utilization of the 3/36 plan for all Officers and Sergeants assigned to patrol, traffic and K-9. There will be no payback days during the months of approximately December through May. There will be payback days during the months of approximately June through November. Effective beginning January 1, 2026, Sergeants and Officers shall work eight (8) payback days, at the rate of two payback days per quarterly deployment, to be assigned by the Division Commander. B. . The Sergeants and Officers assigned to investigations and administrative positions will work a 4/36 schedule (four nine-hour days/week) during the months of December through May and a 4/40 schedule (four ten -hour days/week) during the months of June through November. Effective beginning January 1, 2026, these employees shall work a year-round schedule of 4/9.5, consisting of four consecutive work days of 9.5 consecutive hours each, inclusive of paid meal periods and breaks. C. In the event of an emergency situation, the City may cancel, alter or amend the work schedule as necessary, immediately. It is mutually agreed that for the reduction in hours expressed in "A" and "B" above, the City, for market salary comparison purposes only, shall increase base salary 5% as a credit. ARTICLE 12 — COMPENSATION - METHODS OF COMPENSAT ION A. Methods of Compensation: 1. Compensation shall be determined on an hourly basis. 2. Payments due shall be paid on a bimonthly basis unless otherwise mutually agreed. By mutual consent early payments and other modifications can be made. Upon agreement of other bargaining units in the City, payme nts due shall be paid on a biweekly basis, with 26 biweekly pay periods each year. 3. Base hourly salary shall be considered the rate of pay for a particular classification without consideration of any other form of compensation. B. Salary Advancements within Base Pay Range: 1. Step Advancement: a. All salary step advances shall be based on merit and fitness. Eligibility for a step advancement requires that the employee have earned an overall rating of “4” Meets Expectations or higher on the employee’s annual Performance Evaluation. All increases shall be recommended by the Department Head and approved by the Personnel Director/City Manager. Merit increases shall be effective at the beginning of the next pay period (1st or 16th of the month). b. Subject to paragraph a. above, upon the successful and satisfactory completion of twelve (12) months service (exclusive of police recruit status), employees are eligible to be advanced one step within their Page 415 of 1053 6 range and yearly thereafter until the maximum within the range achieved. 2. Promotion a. An employee who is promoted to a position in a class with a higher salary rate shall be entitled to the lowest step in the higher range, which exceeds the present rate of pay with the intent of increasing the base salary rate by at least 5%. ARTICLE 13 — BASE SALARY A. Effective July 1, 2025 in response to the results of a Salary Survey, , the City shall provide a market equity adjustment of 8% for Police Officers and Police Sergeants, and a base salary table increase of 3.0%, for a total increase of 11%. The retroactive adjustment will be made for employees who are currently employed with the City as of the date the City Council approves the Agreement. See Exhibit C for salary table effective July 1, 2025. B. Effective July, 1, 2026, the base salary schedule will be increased by 3,0% for Police Officers and Police Sergeants. See Exhibit C for salary table effective July 1, 2026. C. Effective July, 1, 2027, the base salary schedule will be increased by 3.0% for Police Officers and Police Sergeants. See Exhibit C for salary table effective July 1, 2027. ARTICLE 14 — OVERTIME PRACTICES A. 7K Exemption The City of Hermosa Beach has exercised its ability to take a statutory 7K exemption for sworn police personnel. The work period for such employees shall be 28 days in length commencing on Sunday, May 22, 1988, at 12:01 A.M. B. F.L.S.A. Overtime All employees required to perform in excess of the standard work shift, or at times other than their regularly scheduled work shift, shall receive compensation at the rate of time and one-half their regular rate of pay. The regular rate of pay shall include the following components in addition to base salary. 1. Educational incentive 2. Assignment Pay 3. Longevity Pay C. Paid Leave Exclusions Page 416 of 1053 7 In determining an employee's eligibility for overtime compensation in a workday, paid leaves of absence and unpaid leaves of absence shall be excluded from the total hours worked. For this purpose, paid leaves of absences include, but are not limited to the following: 1. Vacation 2. Holiday Leave 3. Sick Leave 4. Compensatory Leave 5. 4850 Time 6. Jury Duty 7. Military Leave D. Compensatory Time 1. In lieu of receiving cash payment for overtime hours, an employee may elect the option of accruing compensatory time off (CTO). 2. Employees will accrue 1.5 hours of CTO for each overtime hour worked. 3. Employees may accrue compensatory time and may cash out all or part of such accrued time at any time, subject to the budgetary constraints of the department, provided, however, any compensatory time balance in excess of 175 hours as of December 31st, shall automatically be cashed out at the employee’s regular rate of pay in the second payroll period in February. E. Overtime Authorization All overtime requests must have prior written authorization of a supervisor prior to the commencement of such overtime work. Where prior written authorization is not feasible, explicit verbal authorization must be obtained. Where verbal authorization is obtained, written authorization must be obtained as soon thereafter as practicable. Dispatched calls beyond the end of duty time are considered as authorized. An employee's failure to obtain prior written approval, or explicit verbal authorization followed by written authorization, will result in the denial of the overtime request. F. Shift Trades 1. The practice of shift trading shall be voluntary on behalf of each employee involved in the trade. The trade must be due to the employee's desire or need to attend to a personal matter and not due to the department's operations. The employee providing the trade shall not have his/her compensable hours increase as a result of the trade; nor shall the employee receiving the trade have their compensable hours decreased as a result of the trade. Any premium pay or other extra compensation shall continue to accrue only to the person originally entitled to the premium pay or extra compensation. Any hours worked beyond the normal workday will be credited to the individual actually doing work. "Paybacks" of shift trade are the obligation of the two employees Page 417 of 1053 8 involved in the trade. Paybacks are to be completed within one calendar year of the date of the initial shift trade. Any dispute as to the paybacks is to be resolved by the involved employees, and under no circumstances will the department be obligated for any further compensation whatsoever to any of the involved employees. The department is not responsible in any manner for hours owed to employees by other employees that leave the employment of the City or are assigned other duties. A record of all initial shift trades and "paybacks" shall be maintained using the designated scheduling software. 2. If one individual fails to appear for the other (regardless of the reason), the person who was scheduled as a result of the shift trade will be listed as absent without leave and may be subject to disciplinary action. G. Early Relief Policy The practice of early shift release shall be voluntary on behalf of each employee involved in the relief. The employee providing the early relief shall not have his/her compensable hours increase as a result of the early relief, nor shall the employee relieved early have their compensable hours decreased as a result of the early relief. "Paybacks" of early relief hours are the sole obligation of the two employees involved in the early relief. Any dispute is to be resolved by the involved employees, and under no circumstances will the department be obligated for any further compensation whatsoever to any of the involved employees. The department is not responsible in any manner for hours owed to employees by other employees that leave the employment of the City or are assigned other duties. H. Training Time Attendance at training school/facilities, which improves the performance of regular tasks and/ or prepares for job advancement are not compensable for hours in excess of the employee's normal work shift. Any time spent in excess of the normal work shift will not be counted as working time and is not compensable in any manner whatsoever. Time spent in studying and other personal pursuits is not compensable hours of work. I. City Vehicle Use Except as otherwise herein provided, employees who are provided with a City vehicle to travel to and from work shall not be compensated in any manner whatsoever for travel time to and from work. This provision also applies in those situations where the radio must be left on and monitored. J. City Motorcycle Use Employees assigned to motor duty may, with the approval of the Police Chief, use the city assigned motorcycle to travel to and from work. Such travel time will not be compensated in any manner whatsoever (even when the employee is required to leave the radio on and monitor the radio.) Any maintenance the employee performs on the motorcycle while away from the police facility will not be consi dered hours worked and will not be compensated in any manner whatsoever. Page 418 of 1053 9 K. Clothes Changing Employees are not authorized to wear their uniforms or any part thereof that is distinguishable as such unless on duty. Employees are provided with a locker for their personal convenience. Any employee may or may not utilize the locker for storage and changing purposes at their own discretion. Nothing herein prevents an employee from wearing their uniform to and/or from their residence to work as long as the badge and insignia are covered in a non-police issued garment such as a windbreaker. Employees choosing to wear their uniforms covered to and/or from work should not wear their "Sam Browne" belt. Time spent in changing clothes before or after shift, is not considered hours worked and is not compensable in any manner whatsoever. L. Call Backs Call Back duty occurs when an employee is ordered to return to duty on a non - regularly scheduled work shift. Call back does not occur when an employee is held over from their prior shift or is working prior to their regularly scheduled shift. An employee called back to duty shall be credited with a minimum of four hours work commencing when the employee reports to work. Any hours worked in excess of four hours shall be credited on an hour-for-hour basis for actual time worked. This provision is to be distinguished from Court pay, which is to be used when an employee is called back to court. M. Court Time 1. When an officer is physically called to court, they shall be credited on an hour-for-hour basis for the time actually spent in court, with a minimum four (4) hours. All court time shall be paid at time and one -half the employee’s regular rate of pay. Travel time shall be included for any subpoenaed appearance other than to the Torrance Courthouse. 2. An officer who is subpoenaed to testify telephonically shall receive a minimum two (2) hours paid at time and a half for a morning appearance and a minimum of (2) hours paid at time and half for an afternoon appearance. N. Standby Court Time An employee who while off duty is on court standby status may leave a telephone number where they may be reached while on court standby. Such time is not considered hours worked under the Fair Labor Standards Act. The employee will receive straight time pay, up to a maximum of 8.5 hours per day, for standby during the pendency of the case. ARTICLE 15 — INSURANCE COVERAGE Page 419 of 1053 10 A. The City agrees to establish and maintain a Cafeteria Plan in accordance with the provisions of Section 125 of the Internal Revenue Code. The purpose of the Plan is to allow eligible employees to elect to pay for qualified benefits on a pre -tax basis, to the extent permitted by law. The Cafeteria Plan shall permit pre-tax deductions for the following qualified benefits, subject to IRS regulations and plan design: 1. Health insurance premiums (including medical, dental, and vision coverage). 2. Health Flexible Spending Accounts (FSA). 3. Dependent Care Assistance Plans (DCAP). 4. Any other qualified benefit permitted under Section 125 and approved by the City. B. Life Insurance City shall provide a life insurance policy for each employee, payable in the amount of $150,000 upon such employee's death. C. Mental Health City shall make such a plan available to City employees; the full cost to be paid by the employee. D. Vision Insurance City shall make such a plan available to City employees; the full cost to be paid by the employee. E. Medical Health Insurance The City will provide employees a choice of a Preferred Provider Option (PPO) or a Health Maintenance Organization (HMO), both of which will include prescription coverage. The City’s maximum monthly premium contribution toward medical insurance for each employee’s selected plan and level of coverage will be $1,931.04 (family rate in effect for the 2015 policy year). Employees choosing a medical insurance plan and/or coverage level with a monthly premium that exceeds the City’s maximum contribution shall pay the difference by payroll deduction. The current medical plan or its equivalent, to remain in force during the term of this MOU. City shall meet and consult should there be a change in providers or plan structure. Page 420 of 1053 11 The HMO plan shall have no greater than a $20.00 office visit and prescription co - pay during the term of this Agreement. The parties agree to reopen negotiations concerning an increase to the City’s medical insurance contribution should the medical insurance premium for the lowest cost family HMO plan exceed the City contribution. F. Dental Insurance 1. City shall provide for Association members a dental insurance plan to include a choice of an indemnity plan or a pre-paid plan. 2. For the benefit years beginning January 1, 2018 and later, the City’s maximum monthly premium contribution toward dental insurance for each employee’s selected plan and level of coverage will be $226.30. Employees choosing a dental insurance plan and/or coverage level with a monthly premium that exceeds the City’s maximum contribution shall pay the difference by payroll deduction. G. Long Term Disability Employees are provided with long term disability insurance coverage through the association. ARTICLE 16 — DEFERRED COMPENSATIO N A. City agrees to make available to all employees in the Unit the citywide Deferred Compensation Plan. All participants being then eligible to vote on decisions of the Deferred Compensation Committee. Members of the Association may participate in any of the Deferred Compensation plans provided for City employees. B. Effective beginning July 1, 2025, City shall make a monthly contribution on behalf of each unit employee in the amount of $50 to the employees’ deferred compensation account. ARTICLE 17 — RETIREMENT A. This paragraph A is subject to the provisions in paragraph B, below. Tier I. The City provides the PERS 3% at 50 Plan with one year final compensation to employees hired prior to July 1, 2011. Tier Il. For employees hired on or after July 1, 2011, the PERS retirement benefit formula shall be PERS 2% © 50. July 1, 2011 was the effective adoption date of the new contract with PERS. Other retirement benefits for employees hired on or after this adoption date will remain the same as employees hired prior to this effective date, including Section 20042, One Year Final Compensation and Sections 21624, 21626, and 21628, Post-Retirement Survivor Allowance. Effective the first payroll period commencing on or after City Council adoption of the 2012-2015 MOU, unit members employed prior to January 1, 2013, shall Page 421 of 1053 12 personally fund 3% of compensation earnable as and for the individual member’s normal employee PERS contribution. Effective the first payroll period commencing on or after July 1, 2013, all of the above unit members shall personally fund 6% of compensation earnable as and for the individual member’s normal employee PERS contribution. Effective the first payroll period commencing on or after July 1, 2014, all of the above unit members shall personally fund 9% of compensation earnable as and for the individual member’s normal employee PERS contribution. The City shall adopt the necessary resolution so that such payments made by employees may be excluded from taxable income pursuant to section 414(h) (2) of the U.S. Internal Revenue Code. Whether as authorized by Government Code § 20692, 20636(c)(4) or any other statutory or other legal basis, the City shall not report to PERS as any type of compensation, any portion of the normal employee PERS contributions required by PERS. B. AB 340 (signed by the Governor on 09/07/12 and effective January 1, 2013,) shall in its entirety be given full force and effect as it may from time to time exist, during and after the term of the 2012-15 MOU, as described below. Any provision in the 2012-15 MOU which contradicts any provision of AB 340 shall be deemed null and void, with the contrary AB 340 provision(s) being given full force and effect. Therefore, no provision of AB 340 shall be deemed to impair any provision of the 2012-15 MOU or any MOU, Agreement, Rule or Regulation predating the 2012-15 MOU. Unit members who are “new members” as defined in the above AB 340, shall individually pay an initial Member CALPERS contribution rate of 50% of the normal cost rate for the Defined Benefit Plan in which said newly hired employee is enrolled, rounded to the nearest quarter of 1%, or the current contribution rate of similarly situated employees, whichever is greater. (AB 340 – Government Code section 7522.30) Unit members who are “new members” as defined in the above AB 340, shall be enrolled in the AB 340 provided for SAFETY OPTION PLAN TWO (2.7% at 57) (Government Code section 7522.25(e), with final pensionable compensation (as defined for new members in Government Code § 7522.34) being determined by reference to the highest average annual pensionable comp ensation earned during a period of 36 consecutive months. (Government Code § 7522.32(a).) C. Retiree Medical Tier I. Retiree medical insurance stipends provided to employees who retired prior to July 1, 2003 shall remain at existing amounts. Tier II. Employees covered by this agreement who retire from the City of Hermosa Beach after July 1, 2003 and were hired before July 1, 2017, will be eligible for the following medical insurance benefits: Page 422 of 1053 13 1. The City will pay an amount up to the lowest cost employee only HMO premium available through the City's medical insurance provider for employees who complete a minimum of twenty (20) years total full -time sworn police service with the City, regardless of the employee's age at the time of separation from city service. 2. For retirement at age fifty-five (55) with a minimum of fifteen (15) years total full-time service with the City, the City will pay an amount up to the lowest cost employee only HMO rate available through the City's medical insurance provider. 3. Said benefit provided under Sections 1 and 2 above, shall commence with the first month following the employee's approved retirement date by Cal PERS. 4. In order to be eligible for medical supplement payments, an employee must either remain on a medical insurance plan offered by the City or provide proof of coverage on a self-procured medical insurance plan. 5. Any payments made by the City shall normally be made directly to a medical insurance provider. However, other payment arrangements may be considered. 6. Any employee receiving a benefit under this article agrees to apply for, and enroll in, any Federal and/or State medical insurance plan (e.g. Medicare, Medicaid, etc.) for which they may become eligible unless such Federal and/or State medical insurance plan or equi valent no longer exists. 7. Upon enrollment in Medicare, the City agrees to pay the premium for purchasing coverage equivalent to the benefits provided under the existing Medicare "Part B" program. 8. For employees not eligible for Medicare benefits, who were employed prior to the City's participation in the Medicare program, the City will continue retiree medical insurance benefits the employee is eligible for under section 1 or 2 of Tier Two benefits above. Tier III. Employees covered by this agreement who are hired on or after July 1, 2017 and who retire from the City of Hermosa Beach will be eligible for the following medical insurance benefits: 1. For service retirement at age fifty-five (55) with a minimum of twenty (20) years of continuous full-time service with the City, the City will pay a $400 per month medical insurance supplement. 2. The benefit provided Tier Three, shall commence with the first month following the employee's approved retirement date by Cal PERS. 3. In order to be eligible for medical supplement payments, an employee Page 423 of 1053 14 must either remain on a medical insurance plan offered by the City or provide proof of coverage on a self-procured medical insurance plan. 4. Any payments made by the City shall normally be m ade directly to a medical insurance provider. However, other payment arrangements may be considered. 5. The payment of the medical insurance supplement will end when the employee reaches the age of eligibility for any Federal or State medical insurance plan. An employee shall be given credit for years of sworn law enforcement service with another agency towards reaching the minimum year requirements of Tier II or Tier III retiree medical insurance, above, with a maximum of 10 years, subject to verification and certification by Human Resources. ARTICLE 18 — LEAVE OF ABSENCE Management agrees to allow all employees covered by this MOU to take a leave of absence without pay, not to exceed 60 days, in conjunction with, or in addition to, their regular vacation time. This leave will only be allowed every other year. Timing and duration of leave subject to approval of and subject to the needs of the department. Any request for such leave must be delivered to the Chief a minimum of 30 days in advance. This provision shall not reduce any leave entitlement an employee may have under the Military and Veterans Code. ARTICLE 19 — VACATION A. Effective July 1, 2022, vacation accrual rates for all employees covered by this agreement shall be as follows: 1. Upon hire, at the rate of 96 hours/year. 2. Commencing with the 5th year, at the rate of 120 hours/year. 3. Commencing with the 8th year, at the rate of 136 hours/year. 4. Commencing with the 15th year, at the rate of 160 hours/year. 5. Commencing with the 16th year, at the rate of 168 hours/year. 6. Commencing with the 17th year, at the rate of 176 hours/year. 7. Commencing with the 18th year, at the rate of 184 hours/year. 8. Commencing with the 19th year, at the rate of 192 hours/year. 9. Commencing with the 20th year, at the rate of 200 hours/year. B. An employee covered by this Agreement may accrue vacation in excess of 270 hours, provided, however, all hours in excess of 270 hours as of December 31 each year shall be automatically cashed out as part of the February 20th payroll. C. An employee shall be given credit for years of sworn law enforcement with another agency for vacation accrual purposes, above, with a maximum of 10 years, subject to verification and certification by Human Resources. Page 424 of 1053 15 ARTICLE 20 — HOLIDAYS A. Effective July 1, 2025 all employees shall receive 12 hours per month of "Holiday Comp". This is a result of two additional observed holidays, Cesar Chavez Day and Juneteenth. B. All personnel are scheduled without regard to holidays and receive holiday compensatory time in lieu of paid holidays off. C. An employee covered by this Agreement may a ccrue Holiday Comp time to a maximum of 144 hours. Cash out of any earned but unused Holiday Comp accrual in excess of 144 hours (as of December 31st of each year) shall be automatically cashed out as part of the February 20th payroll. D. All personnel have the option of receiving pay by cashing out holiday comp time each pay period in which it is accrued. Subject to regulations established by CalPERS, this compensation shall be reported to CalPERS. Current CalPERS regulations specifically state that should an employee utilize this cash out provision ONLY during their final compensation period, said additional compensation shall be excluded from reportable compensation. ARTICLE 21 — SICK LEAVE A. Employees shall accrue 10 hours of sick leave per month until the commencement of their 15th year, at which time they will accrue 12 hours per month. B. After an employee accrues and maintains 176 hours of sick leave, the employee may cash out annually up to a maximum of 96 hours of accrued sick leave at the employee’s current hourly pay rate. C. Sick leave may be used for the following purposes: 1. Diagnosis, care, or treatment of an existing health condition of, or preventative care for, an employee or any of the following of the employee’s family members: child of any age or dependency status; parent; parent-in-law; spouse; registered domestic partner; grandparent; grandchildren; or sibling. Employees may predesignate and substitute other members for those members defined as "immediate family." The intent of this provision is not to expand the number of persons included in the definition of "immediate family" or to increase paid leave opportunities, but, rather to recognize variation in family structure (e.g. stepmother for mother); or 2. For an employee who is a victim of domestic violence, sexual assault, or stalking to: a) obtain or attempt to obtain a temporary restraining order or other court assistance to help ensure the health safety or welfare of the employee or their child; or b) obtain medical attention or psychological counseling; services from a shelter; program or crisis center; or participate in safety planning or other actions to increase safety. Page 425 of 1053 16 D. Upon resignation or retirement from City employment, sick leave accrued prior to July 1, 2017, at the employee’s election, will be paid at the current hourly pay rate, on the following conditions: 1. 25% pay 5 through 9 years of total full time City service. 2. 50% pay 10 through 19 years of total full time City service. 3. 100% pay 20 + years of total full time City service. Except as otherwise provided in B above, sick leave accrued on or after July 1, 2017, shall not be paid out at resignation or retirement. An employee shall be given credit for prior sworn law enforcement with another agency towards sick leave accrual and cash-out upon resignation or retirement, above, with a maximum of 10 years, subject to verification and certification by Human Resources . Pursuant to Government Code § 20965, related CalPERS rules, and the City’s contract with CalPERS, upon retirement from City employment, unused accumulated sick leave at the time of retirement may be converted to additional service credit. ARTICLE 22 — BEREAVEMENT LEAVE Each employee may receive up to three shifts paid bereavement leave to attend a funeral or memorial service or to take care of family matters that are related to the death of a member of immediate family. An employee may take two additional unpaid shifts, or utilize available paid leave accruals. Employees have up to one year to use their bereavement leave. For purposes of this provision, “Immediate family” consists of the following: employee’s spouse, domestic partner, child, stepchild, parent, grandparent, grandchild, brother, sister, mother/father-in-law, son or daughter-in-law, brother or sister-in-law, legal guardian, or custodial child, or the same relatives of a domestic partner. Employees are entitled to up to five days for each death in the immediate family. An employee who utilizes bereavement leave shall notify their supervisor or department head of the intent to use such leave. Reasonable proof of death and/or relationship to employee may be required. The Chief may grant one (1) additional paid shift in the event of a death which requires extended travel. ARTICLE 23 — JURY DUTY If called for jury duty in a Municipal, Superior, or Federal Court, or for a Coroner's Jury, Employees covered by this Agreement shall remain in their regular pay status. All jury fees except mileage reimbursement shall be returned to the City. The City will provide paid jury duty leave in accordance with Administrative Policy P15. Employees who have served four (4) or more hours in one day of jury duty will not be required to report for work within twelve (12) hours of the time they were released, dismissed, or excused from jury duty for the day. At the Supervisor’s discretion an Page 426 of 1053 17 employee may be excused from the reporting requirement if the time they would be at work is de minimis. ARTICLE 24 — LONGEVITY PAY Employees shall receive additional compensation of 5% above base salary for each level of full-time sworn police service with the City of Hermosa Beach according to the following schedule. The effective date of this premium is the first day of the pay period following anniversary date. An employee shall be given credit for prior sworn law enforcement with another agency towards reaching the minimum year requirements for longevity pay, below, with a maximum of 10 years, subject to verification and certification by Human Resources . Upon commencement of the fifth (5th) year (Not reportable to PERS, as PERS requires “exceeding of 5 years”) Upon commencement of the tenth (10th) year Upon commencement of the fifteenth (15th) year Upon commencement of the twentieth (20th) year ARTICLE 25 – EDUCATION ALLOWANCE Employees shall receive tuition reimbursement for course, fees, books and tuition (up to CSU rates, including summer sessions). Subject to the City Manager/Chief of Police’s approval; employee will reimburse the City for all expenses if employee fails or does not complete the stated courses or if the employee leaves the City during the semester the employee is enrolled and received payment. For employees who seek reimbursement for expenses incurred from a non-CSU educational institution, the tuition reimbursement rate shall be the average of Cal State Los Angeles, Cal State Dominguez Hills, and Cal State Long Beach. ARTICLE 2 6 — PEACE OFFICER STANDA RD AND TRAINING (POS T) CERTIFICATE PAY & MA INTENANCE OF BENEFIT S A. Peace Officer Standards and Training (POST) Certificate Pay. In recognition of formal professional training, obtained from either an accredited educational institution or through P.O.S.T. sanctioned training, or a combination of both, City agrees to a concept of pay as an adjunct to base monthly salary for achieving and maintaining various levels of professional proficiency certification as follows: Employees who obtain an A.A. or A.S. degree or an Intermediate P.O.S.T. Certificate shall receive additional compensation of 5% above base salary. Employees who obtain a B.A. or B.S. degree or Advanced P.O.S.T. Certificate shall receive additional compensation of 10% above base salary. ARTICLE 2 7 — UNIFORM ALLOWANCE Page 427 of 1053 18 A. Effective July 1, 2022, uniform allowance for Officers and Sergeants shall be $1,000.08 per year, payable through the regular payroll schedule. Uniform allowances shall be reported to CalPERS periodically when earned, on a per pay period basis, in accordance with the Public Employees’ Retirement Law (PERL) and applicable regulations for all “Classic” members. B. An absence due to sick leave, or leave of absence without pay, exceeding sixty days (60), days shall result in a pro-rata reduction in uniform allowance for the time of the absence. ARTICLE 2 8 — AMMUNITION REPLACEME NT A. In addition to the quarterly qualification ammunition, each officer wil l be allowed to utilize fifty (50) rounds of ammunition for their primary duty weapon, at City expense, each month at the firing range used by the Department. If necessary, the City will also pay for the expense of using the range. The ammunition will be u sed to practice on an approved course of fire so that officers will become more proficient with their service weapons. B. The City will not compensate officers for the time spent to utilize this ammunition. Officers must use the allotted ammunition each month, it does not accumulate. ARTICLE 2 9 — SPECIALTY ASSIGNMENT PREMIUMS, A CTING PAY A. Detective Division Premium. The City shall pay 9% of base salary per month to each officer assigned to a Detective Special Assignment, including a task force, background/training detective, administrative position or specialty assignment. That compensation shall be for the additional time detectives are "on -call." This pay shall be reported to CalPERS as “compensation earnable” pursuant to CCR 571(a)(4) and as “pensionable compensation” pursuant to CCR 571.1 (a)(3) – Detective Division Premium. B. Crime Impact Team Premium. The City shall pay 7% of base salary per month to each employee assigned to the Crime Impact Team. This pay shall be reported to CalPERS as “compensation earnable” pursuant to CCR 571(a)(4) and as “pensionable compensation” pursuant to CCR 571.1 (a)(3) – Detective Division Premium. C. Field Training Officer Training Premium. The City shall pay 7% of base salary per month to each officer assigned to serve as a Field Training Officer. Assignments to Field Training Officer will be made through an open and fair selection process from a new eligibility list. There can be no more than six (6) Field Training Officer assignments at any given time. The number of Field Training Officer at any given time will be determined at the sole discretion of the Chief of Police. This pay shall be reported to CalPERS as “compensation earnable” pursuant to CCR 571(a)(4) and as “pensionable compensation” pursuant to CCR 571.1 (a)(3) – Training Premium. D. Traffic Officer Premium. The City shall pay 7% of base salary per month to each officer assigned to Traffic Officer. This sum shall be payable when on duty, during hazardous duty disability leaves, and during absences from work of less than one Page 428 of 1053 19 month. This pay shall be reported to CalPERS as “compensation earnable” pursuant to CCR 571(a)(4), and as “pensionable compensation” pursuant to CCR 571.1 (a)(3) – DUI Traffic Officer Premium. E. Task Force Premium. When staffing permits, the Department will assign officer(s) to full time task force positions. Assignments to a regional, federal, or multi-agency task force will be considered separate from any current or previous special assignment. Officers may rotate from a special assignment to a task force depending on the needs of the task force. Time spent in a current or previous special assignment will not be considered part of the four (4) year temporary duration assignment to a task force. The Department will work with each task force to determine the minimum qualifications and selection process. The City shall pay 9% of base salary per month to each officer assigned to a Task Force Special Assignment. This pay shall be reported to CalPERS as “compensation earnable” pursuant to CCR 571(a)(4) and as “pensionable compensation” pursuant to CCR 571.1 (a)(3) – Detective Division Premium. F. The Special Assignments in this Article are of temporary duration. All Special Assignments shall be filled through an agreed upon selection process. Assignments to the Crime Impact Team will be for a period of 1 (or 2) year (s). Assignment to a Detective, Administrative, Backgrounds and Training, or Traffic Officer positions shall be for a period of four (4) years. Assignment to the Field Training Officer position will be for a period of 3 years. Employees must maintain an active POST Field Training Officer certification. If approved by the Chief of Police, Officers assigned to the Field Training Officer position may be assigned to consecutive, three-year FTO assignments provided they maintain their POST certification. The Chief of Police may extend any Special Assignment for up to one year if it benefits the continued operations of the Department. Extensions of a Specialty Assignment should not be considered automatic and they will only be granted if a rotation will create a hardship on the Department. The right to assign and reassign shall be vested solely with the Chief of Police. G. Canine Officer/Animal Premium. The City shall pay 7% of base salary per month to each officer assigned to the Police Service Dog Program as a Police Service Dog handler. This amount shall be considered as full compensation for the additional incidental hours required for the animals veterinary care; routine care for the K-9's physical health, welfare and grooming; daily and routine maintenance to the K-9 patrol vehicle and field equipment. The assignment is only in effect through the service life of the K-9 partner. Once the K-9 is retired, a selection process will take place for a new K-9 assignment through an agreed upon selection process. New selections will be based on the needs of the Department. This pay shall be reported to CalPERS as “compensation earnable” pursuant to CCR 571(a)(4) and as “pensionable compensation” pursuant to CCR 571.1 (a)(3) – Canine Officer/Animal Premium. H. Employees assigned full time to the Department's Police Service Dog Program are subject to schedule changes contingent on meeting Police Dog Program priorities and Department needs. Page 429 of 1053 20 I. The parties understand and agree that all assignments to extra -pay positions are temporary assignments, and that officers will be rotated into and out of these assignments as part of the department's job enrichment and career development program. J. In conformity with this understanding, each officer who accepts an assignment shall sign a statement indicating that they understand the temporary nature of the assignment. Nothing herein shall abrogate an employee's appeal rights as set forth in Government Code Section 3304. K. Time spent "on-call" shall not be considered hours worked for FLSA purposes and is not compensated in any manner. L. An employee is eligible to receive only one specialty assignment pay at a time. M. Any employee receiving a specialty pay premium will be expected to participate in auxiliary assignments (within each specialty unit), without additional pay, at the discretion of the Chief of Police. N. Acting Pay. 1. Employees covered by this Agreement who are temporarily assigned to perform the full range of a higher classification because of emergency conditions, Sick Leave, Vacation and/or relief shall receive a higher rate of pay commencing after 80 consecutive hours of such assignment. Employee shall be placed on a step in the salary range of the position in which they are temporarily assigned that provides at least a 5% increase to their current salary. During acting assignments, employees remain affiliated with and continue to be covered by this Agreement. 2. In accordance with Gov. Code Section 20480, if an employee is placed in an Acting position that is vacant as a result of a vacancy, the hou rs worked by the employee shall be reported to PERS and shall not exceed 960 hours per fiscal year. ARTICLE 30 — PHYSICAL FITNESS TIM E The City and the Association agree to a program providing Compensatory Time Off (CTO) for workout time for Officers and Sergeants under the following conditions and as approved by the Chief of Police: A. The workout shall be of thirty (30) minutes duration, beginning when the employee enters the workout facility. The workout shall take place within the City o r within 1/4 mile of the City boundary. Employees shall receive thirty (30) minutes of Comp Time Off (CTO) for working out a minimum of 30 minutes, with a maximum credit of 60 hours per year. B. The work out shall be conducted prior to, or after, an assigned work shift. C. Employees will notify the watch commander (or designee) when they have worked out prior to, or after, an assigned work shift. Employees will certify the total workout Page 430 of 1053 21 time by completing a request for CTO and submitting documentation of their work- out within the pay period during which CTO credit is requested. D. Individuals may be barred from this program at City discretion if there is evidence of abuse. ARTICLE 31 – YEARLY SHIFT CHANGES A. There will be four (4) quarterly shift changes per twelve (12) month period. These quarterly shift changes shall begin on the first Sunday of the first month of each quarter. The quarters shall run as follows: 1. June, July, August 2. September, October, November 3. December, January, February 4. March, April, May Although there will be four (4) shift changes in a twelve month period, employees shall bid on a semi-annual basis for two consecutive shifts at a time. Effective January 1, 2026, the quarterly shift deployments shall begin on the first Sunday of the first month of each quarter, as follows: 1. January - March 2. April – June 3. July – September 4. October - December B. For shift bidding purposes, the schedule should be posted on November 1, for the quarters January-March and April-June and on May 1 for the quarters July- September and October-December. The sign-up schedule will remain posted for thirty (30) days from the date of posting for employee shift bidding. Management will then have thirty (30) days to finalize the schedule in advance of the schedule change. C. Employees are not mandated to rotate between day and night shifts. Bidding for shifts and days off shall be made on a seniority basis. Management will continue to assign new hire employees to shifts only, without regard to days off, through completion of their probation. D. With regard to new hire employees, following the successful completion of their probationary period, the employee will be allowed to bid for days off on a seniority basis. E. In order to provide scheduling protections to less senior employees, those without sufficient longevity to bid for an alternate shift assignment may request, via the Page 431 of 1053 22 Patrol Division Commander, a shift rotation for one (1) deployment quarter in a twelve (12) month period. It shall be the sole responsibility of the junior employee wishing such a shift rotation to notify the Patrol Division Commander immediately upon posting of each shift bidding schedule. F. In the event that a less junior employee qualifies for a shift rota tion and desires to exercise their prerogative to rotate to another shift, the employee with the least seniority in the bidding process who has bid on a shift will be "bumped" to an alternate shift in order to provide a shift opening for the junior employee. The senior employee shall retain the right to select the deployment quarter in which they will be displaced in the rotation. All other seniority rights shall remain in full force and effect. ARTICLE 32 — OVERTIME ASSIGNMENTS A. Officers and Sergeants holding regular positions in the Hermosa Beach Police Department shall receive priority over Reserve Officers in overtime assignments. There shall be no restrictions on the number of regular officers who can sign up for overtime assignments. Officers and Sergeants will be compensated for all hours worked on an overtime basis, for overtime assignments, at time and one -half their regular rate. B. Overtime assignments are to be made by a Watch Commander or above and approved by a Captain. C. To be eligible for an overtime assignment, an officer must be off training. Available overtime assignments shall be posted, on the currently designated schedule software system, as soon as reasonably possible. If approved by the Captain, Officers and Sergeants may flex their standard schedule to work an overtime time assignment after the half-way point of the desired shift if there is an unassigned opening, but in no event can they “bump” a junior employee. D. Recurring overtime shifts should be posted five (5) days prior to the first day of the month in which the overtime shifts will occur. Failure to work an overtime assignment after being awarded the shift shall be deemed a violation of policy. If an officer or sergeant can no longer work a shift, he or she shall notif y the on-duty Watch Commander as soon as possible to offer the next person listed on the sign - up list an opportunity to work the assignment, or repost the overtime shift in the event that no one else has signed up for the shift. E. Nothing herein shall prohibit the City of Hermosa Beach from hiring temporary civilian employees to perform police related duties in the enforcement of Municipal Code provisions. ARTICLE 33 — SHIFT COVERAGE The minimum staffing for each patrol shift is three officers (consisting of a Watch Commander and two area cars). If for any reason the Police Department cannot meet a minimum three-person staffing standard requirement, the Department shall have the right Page 432 of 1053 23 to fill positions with Certified Level I Reserve Officers. This may be done only when all regular officers have been contacted to determine their availability to cover the shift or a portion of the shift, which will be understaffed. The Chief of Police, or any Division Commander, will have the discretion to temporar ily increase the minimum staffing requirements as needed for public safety. Minimum staffing requirements may be increased for events which include, but are not limited to, holidays, special events, anticipated increases in large crowds or calls for service. ARTICLE 34 — WATCH COMMANDER SELE CTION The Chief of Police shall have the right to establish criteria for selection of officers to be placed on the Watch Commander's list. Assignments will be made through an open and fair selection process from a new eligibility list to be established at the discretion of the Chief. The Chief shall select any number to be placed on the list and may remove officers or add officers to the list at any time. The City shall pay officers performing as Watch Commander the sum of five dollars ($5.00) per hour as special duty pay. This pay shall be included in total compensation calculations for retirement purposes. ARTICLE 35 – PERFORMANCE REVIEW Upon completion of probation, each employee shall be reviewed annually; sai d review to be objective, constructive in nature designed to point out area of strengths, weakness and methods for improvement. The review will be completed by the employee's immediate supervisor and will include all co-lateral assignments (i.e. FTO, Range Master, PIO, etc.). Any modification to the evaluation form will be submitted to the Police Officers Association for review and comments. ARTICLE 36 — DISCIPLINARY ACTIONS A. For the purpose of defining disciplinary actions, the following definitions shall be applicable: 1. Disciplinary actions are defined as: a. Dismissal b. Demotion c. Suspension d. Reductions in pay e. Reprimand (written) 2. Reductions in pay are governed by the "Blue Section" of the Police Manual. 3. Appeals from the disciplinary actions shall only be subject to the "Blue" section of the Police Manual entitled "Rules and Regulations." 4. Prior to the commencement of any internal investigation that is likely to subject the officer to disciplinary action, the officer shall be advise d of their rights pursuant to Section 3300, et. seq., of the California Government Code Page 433 of 1053 24 as amended. All rights contained therein shall be applicable to the disciplinary actions and shall be used as a minimum guideline only. 5. Any reprimand record or other writing containing adverse comments included in the employee’s personnel package is a written reprimand. Adverse comments or documents placed into the Evaluation Log (also referred to as the “Red File”) are not written reprimands. Evaluation log entries may be appealed to the Chief of Police pursuant to procedure set forth in the Police Policy and Procedures Manual. 6. Inclusionary periods as currently set forth in the Police Department Rules and Regulations shall remain in effect during this MOU. 7. Any officer receiving time off dispensed as a result of disciplinary action can use either accumulated compensatory time or vacation time at their discretion. However, when exceptional circumstances arise and the City feels that it is in the best interest to keep an officer off duty for a limited period of time (not to exceed five (5) working days), the City may exercise this right. 8. For purposes of this section, a "suspension day" imposed as a result of disciplinary action or "workday" referred to in Section 7 is equivalent to eight (8) hours. ARTICLE 37 — LAYOFF A. Hermosa Beach Personnel Rules and Regulations, Rule XXXII, as currently enacted, is the governing provision regarding layoff. However, City further agrees that, prior to implementation of any such layoff, discussions shall be held to explore other alternatives, mitigation, etc. B. It is further agreed that in the event the City should contract with another agency for provision of police services, the Association shall receive six (6) months advance written notice prior to the effective date of any such change. ARTICLE 3 8 — ASSOCIATION DIRECTOR S TIME A maximum of two Board members shall be allowed to attend out of town meetings on City time up to and including a cumulative total of five (5) working days per calendar year provided such out of town meetings are for purposes of Association business and does not conflict with the operational needs of the department. With the permission of the Police Chief additional days may be granted. ARTICLE 39 — CITY/POA DISCUSSION OPPORTUNITY During the term of this MOU, the parties agree to informally discuss matters of mutual concern, including scheduling and other ways to maximize the allocation of reso urces. Said discussions shall only result in changes in terms and conditions of employment upon mutual agreement of the parties. ARTICLE 4 0 — REOPENER CLAUSE FOR ARTICLE 36 AND EXHIBIT A TO THE MOU Page 434 of 1053 25 The parties agree that during the term of this MOU, if requested by the City, Article 36 and Exhibit A of this MOU shall be reopened solely for the purpose of meeting and conferring regarding disciplinary actions, including the discipline appeal process, a “bail schedule” for discipline, and a progressive discipline policy ARTICLE 41 — BILINGUAL PAY The City shall pay one hundred dollars ($100) per month to each employee who ha s demonstrated oral proficiency in Spanish or another language which has been demonstrated to be of value to the City in its law enforcement operations. Employees will be tested for oral skill in the designated language by a vendor selected by the Human Resources Director/Manager and must successfully pass the examination to be eligible for bilingual premium. Periodic evaluation of incumbents receiving bilingual skill premium may be required. This pay shall be reported to CalPERS as “compensation earnable” pursuant to CCR 571(a)(4) and as “pensionable compensation” pursuant to CCR 571.1 (a)(3) – Bilingual Premium. ARTICLE 4 2 — DURATION OF CONTRACT This MOU is effective July 1, 2025 and shall remain in full force and effect through June 30, 2028. In witness whereof, the parties hereto have caused their duly authorized representatives to execute this Memorandum of Understanding this _____ day of ___________, 2025. HERMOSA BEACH POLICE OFFICERS’ ASSOCIATION CITY OF HERMOSA BEACH ________________________________ Robert Wexler, HBPOA Chief Negotiator ________________________________ Kurt Mateko, Police Sergeant ________________________________ Nicholas Garcia, Police Officer ________________________________ Luis Pineda, Police Officer ___________________________________ Daphne Anneet, City Negotiator ___________________________________ Steve Napolitano, Interim City Manager ___________________________________ Tiffany Nguyen, Human Resources Manager ________________________________ Marco Juarez Ponce, Police Officer Page 435 of 1053 A-1 Exhibit A GRIEVANCE PROCEDURES FOR HERMOSA BEACH POLICE DEPARTMENT I. Purpose of Grievance Procedures a. To promote improved employee-employer relations by establishing grievance procedures on matters. b. To provide that grievances shall be heard and settled as informally as possible. c. To enable grievances to be settled promptly and/or as near to the point of origin as possible. II. Definition A grievance is defined as any dispute concerning the, interpretation, intent or application of the written Memorandum of Understanding governing personnel practices or working conditions applicable to employees covered by the Memorandum of Understanding. An impasse in meeting and conferring upon the terms of a proposed Memorandum of Understanding is not a grievance. III. Conduct of Grievance Procedure a. An employee may request the assistance of another person of his own choosing in preparing and presenting of his grievance at any level of review, or may be represented by a recognized employee organizatio n, or may represent himself. b. The employee and his representative, if any, may use a reasonable amount of work time, as determined by the appropriate Division Commander, and a Police Association Board Representative, in conferring about and presenting a grievance. c. Any grievance relating to the retroactive status of monetary or fiscal matters shall be limited to the date of filing of the grievance in writing, except in such cases where it would be impossible for the employee to have prior knowledge of an accounting error, or where the error is departmentally or City caused. d. The time limits specified may be extended to a definite date by mutual agreement of the employee and the reviewer concerned. e. Employees shall be free from reprisal for using the grievance procedure. IV. Matters Subject to Grievance Procedure Page 436 of 1053 A-2 Full-time employees having probationary or permanent status may process a personal grievance on one, or more than one, of the following grounds. a. Improper application of policies and procedures. b. Unfair treatment, including coercion, restraint, or reprisal. c. Reduction in force action — layoffs. d. Promotion procedures implemented unfairly. e. Classification of position. f. Non-selection for training opportunities. g. Discrimination because of race, religion, color, creed, or national origin. h. Any matter affecting an employee's work schedule, fringe benefits, holidays, vacation, sick leave, retirement, performance, rating, a change in classification, salary, work assignment, or any other matter affecting wages, hours or working conditions. i. Discharge, demotion, or suspension. j. Individual disputes over the intents or application of the provisions of the most recent officially signed agreement between the City and their recognized employee representatives. Probationary employees may file grievances under all of the above, but not as applied to their performance rating or dismissal, V. Grievance Procedure Step One — Informal Process An employee must attempt first to resolve a grievance through discussion with his immediate supervisor without undue delay on an informal basis. If, after such discussion, the employee does not believe the problem has been satisfactorily resolved, he shall have the right and obligation to discuss it with his supervisor's immediate superior, if any, and his department head if necessary. Every effort shall be made to find an acceptable solution by these informal means at the most immediate level of supervision. At no time may the informal process go beyond the department head concerned. In order that th is informal procedure may be responsive, all parties involved shall expedite this process. In no case may more than fifteen (15) calendar days elapse from the date of the alleged incident or action and the resolutions of the grievance or completion of the informal process. Said grievance shall be considered waived if not so presented to the immediate supervisor within fifteen (15) calendar days following the day during which the event upon which the grievance is based occurred. Step Two — Formal Process — Management Supervisor Page 437 of 1053 A-3 If the grievance is not resolved through the informal process, the employee shall have the right within fifteen (15) calendar days from the decision or completion of the informal process to file the grievance in writing and present it to his Division Commander. The Division Commander shall discuss the grievance with the employee and shall render a decision and comments in writing and return them to the employee within fifteen (15) calendar days after receiving the grievance. Failure of the grievant to serve such written notice fifteen (15) calendar days following the termination of the informal step shall constitute a waiver of the grievance. Step Three — Formal Process — Department Head If the grievance procedure is not resolved at Step 2 and the employee is notified in writing, the employee may, within the next fifteen (15) calendar days present the grievance in writing to the department head. In the event that no written response is given to the employee within fifteen (15) calendar days from the date of submission of the written grievance, the grievance will be assumed to have been valid and the employer will take steps to correct that problem. Failure of the employee to take appropriate action within the prescribed time periods will be deemed to constitute termination of the grievance. Failure of the employer to respond within the time provided will be deemed to be an admission as to the validity of the grievance and will require affirmative action to correct the grievance. The department head shall render his decision and comments in writing within fifteen (15) calendar days from the date of receipt of the grievance and return them to the employee within that time. Step Four — Advisory Arbitration a. If the grievance is not resolved in Step 3 the employee may within fifteen (15) calendar days, present the grievance in writing to the City Manager or their designee for processing. Failure of the employee to take this action within fifteen (15) calendar days from the date of receipt of rejection of the grievance in Step 3 will be deemed to constitute a termination of the grievance. b. The scope of the advisory arbitration of grievance sh all include all of the grievable matters as set forth in Section 4 of this procedure. An exception would be those matters that by Peoples Ordinance NS 211 must be adjudicated by the Hermosa Beach Civil Service Commission. All other grievances shall bypass Step 4 of the grievance procedure and go to the Step 5 procedures. An employee who chooses advisory arbitration shall be deemed to have made a choice between the Civil Service Board of Review and arbitration and, therefore, may not seek two hearings on the same grievance. c. As soon as possible, and in any event not later than fifteen (15) calendar days after either party received written notice from the other of the desire to arbitrate, the parties shall agree upon an arbitrator unless external constraints prohibit compliance, whereupon the earliest date available shall apply. d. Arbitrator shall be selected from a list of seven (7) arbitrators provided by the Federal Mediation and Conciliation Service within seven (7) calendar days. If a mutual agreement cannot be reached at a meeting of the two parties as to selection of an arbitrator, then each party shall strike off a name from the list on an alternating basis until one name remains which person shall become the arbitrator. The City shall have the first opportunity to strike a name from the list Page 438 of 1053 A-4 of (7) arbitrators. The priority of striking names shall alternate from one party to the other each time advisory arbitration is invoked by the same parties. e. Any arbitrator appointed must be familiar with employee/management relations in public employment. f. The arbitrator shall hold such hearings and conduct such proceedings as may be necessary, but such hearings and proceedings shall be conducted in an expeditious and confidential manner with the involved parties only. Employees called as witnesses shall be released from duty as needed. g. The rules of conduct of proceedings shall be according to those procedures utilized by the Arbitration Service. h. The findings of fact and the recommendations of the arbitrator shall be transmitted to the involved parties and the City Manager. i. The fees and expenses, including the making of the record of the arbitrator, shall be borne equally by the parties. Calling of the witnesses by either party shall be done with a reasonable amount of restraint. An excessive use of witnesses will necessitate the cost of loss of work time to be paid by the party calling the witnesses. A decision of the arbitrator may be requested by either party as to whether there may have been an excessive use of witnesses. j. The arbitrator shall have no power to alter, amend, change, add to, or subtract from any of the terms of the Memorandum of Understanding. The decision of the arbitrator shall be based solely upon the evidence and arguments presented to him by the respective parties in the presence of each other. k. The decision of the arbitrator shall be final upon the parties to the dispute unless either party, within 60 calendar days after the final written decision of the arbitrator is personally served upon the party, causes to be filed in a court of competent jurisdiction a complaint to review all or any part of the proceeding, upon litigation, the entire matter shall be reviewed and a trial de novo held. Step Five — Final Process (Non-arbitral matters) — City Manager If the grievance cannot be resolved at Step 3, the employee may thereafter submit the matter to the City Manager or their properly appointed representative for the purposes of obtaining their review and settlement of the grievance. Thereafter the City Manager or their designated representative shall, in all non-arbitrable cases, review the matter and render a decision in writing to the parties within fifteen (15) calendar days from the date of receipt. Page 439 of 1053 B-1 Exhibit B CITY OF HERMOSA BEACH POLICE DEPARTMENT DRUG AND ALCOHOL ABUSE POLICY I. Purpose The City of Hermosa Beach recognizes that behavior resulting from and consisting of the use of alcohol and other drugs detrimentally affects work performance, safety, security, and public confidence in City employees and presents a risk to City employees and the health and welfare of the citizens of the City of Hermosa Beach. The special nature of the duties entrusted in public safety officers demands that the use of alcohol and other drugs, which may affect an employee's ability to perform his or her job, be strictly regulated. II. Policy It is the policy of the City of Hermosa Beach that employees shall not be under the influence of alcohol or drugs, nor possess alcohol or drugs while on City property or work locations, while on duty or on an "on-call" status; shall not utilize, sell or provide drugs or alcohol to any other employee or to any person while such employee is on duty or on an "on -call" status, nor have their ability to work impaired as a result of the use of alcohol or drugs. The City reserves the right to search, without employee consent, all areas and property in which the City maintains control or joint control with the employee, except as restricted by the California Public Safety Officers Procedural Bill of Rights Act. Refusal to submit immediately to an alcohol and/or drug analysis when requested by a sworn supervisor or manager for the causes for testing listed in this policy may constitute insubordination and may be grounds for discipline up to and including termination. Employees reasonably suspected to be under the influence of alcohol or drugs shall be prevented from engaging in further work and shall be transported from the work site to a residence or other mutually agreed upon location following testing. The City provides an Employee Assistance Program (EAP) to assist those employees who voluntarily seek help for alcohol or drug problems. The City and the Association encourage and support the rehabilitation of employees with alcohol and drug abuse problems through the constructive use of the EAP. It is understood that EAP counseling sessions are confidential except for compliance with mandatory EAP referral evaluations and program requirements. III. Application This policy applies to all employees in the classifications of Police Officer, Police Sergeant, Police Lieutenant, Police Captain and Chief of Police. This policy app lies to alcohol and to Page 440 of 1053 B-2 all substances, drugs, medications, legal or illegal, which could impair an employee's ability to effectively and safely perform the functions of the job. For the purposes of this policy, sworn supervisor and/or manager shall be defined as the classifications of Police Sergeant, Police Lieutenant, Police Captain, and Chief of Police. IV. Employees Responsibilities An employee must: a. Not report to work or be subject to duty while his or her ability to perform job duties is or may be impaired due to on or off duty alcohol or drug use; b. Not possess or use alcohol or impairing drugs (illegal drugs and prescriptions drugs without a prescription) during working hours or while subject to duty, on breaks, during meal periods or at anytime while on duty on City property, with the exception of possession of substances which have been confiscated by arrest and are in transport to designated holding facilities, or incidents which are performed as part of the job and with the approval of the Ch ief of Police or Division Commander; c. Submit immediately to an alcohol and drug test when requested by a sworn supervisor or manager acting pursuant to this policy; d. Provide within 24 hours of request by the Medical Review Officer, a bona fide verification of a current valid prescription for any potentially impairing drug or medication declared by the employee before the drug test and identified when a drug test is positive. The prescription must be in the employee's name. A reasonable extension of time for the employee to provide a valid prescription may be granted by the Medical Review Officer not to exceed an additional 48 hours. V. Management Responsibilities and Guidelines a. Sworn supervisors and managers are responsible for reasonable enforcement of this policy. b. Sworn supervisors and managers may request that an employee submit to a drug and/or alcohol test when any of the "Causes for Testing" items listed in this policy occur. c. In cases of "reasonable suspicion", any sworn supervisor or manager requesting an employee to submit to a drug and/or alcohol test must document in writing the facts constituting reasonable suspicion that the employee in question is intoxicated or under the influence of drugs and submit said documentation to the Chief of Police prior to the end of the shift. Prior to the employee being transported for testing, the observable facts constituting reasonable suspicion shall be confirmed by a second supervisor or manager. Page 441 of 1053 B-3 d. Any sworn supervisor encountering an employee who refuses an order to submit to a drug and/or alcohol analysis upon request shall remind the employee of the requirements and disciplinary consequences of this policy. Where there is reasonable suspicion that the employee is under the influence of drugs or alcohol, the employee will be relieved of his/her weapon, which will be secured by the department until the employee is authorized to return to work. The supervisor shall then arrange transportation to the testing facility. e. Sworn supervisors and managers shall not physically search the person of employees, nor shall they search the personal possession of employees without the freely given consent of, and in the presence of, the employee, or unless a valid search warrant has been obtained. f. Sworn supervisors and managers shall notify the Chief of Police or designee when they have reasonable suspicion to believe that an employee may have illegal drugs in his or her possession or in personal property which is promptly accessible to the employee during work hours (i.e. a personal vehicle). VI. Causes for Testing Employees covered by this policy shall be tested for drugs or alcohol as specified below and whenever there is reasonable suspicion of an employee under the influence on work time. 1. Reasonable suspicion is a belief based on objective facts sufficient to lead a reasonably prudent supervisor to suspect that an employee is under the influence of drugs or alcohol so that the employee's ability to perform the functions of the job is impaired or so that the employee's ability to perform his or her job safely is reduced. These objective facts must be confirmed by a second sworn supervisor or manager. In addition, the supervisor or manager is required to take into account other possible explanations for observed behavior such as illness, lack of sleep, fatigue, and reactions to noxious fumes or smoke. For example, any of the following, alone or in combination, may constitute reasonable suspicion: a. Slurred or thick speech; b. Alcohol odor on breath; c. Inability to perform work properly; d. Unsteady walking and movement; e. Erratic and unusual displayed behavior consistent and symptomatic with drug use/abuse; f. Possession of alcohol or drugs; g. Nystagmus; 2. Prior to initial appointment with the City of Hermosa Beach. 3. Prior to promotional appointment and during probation. Page 442 of 1053 B-4 4. Within 30 days of assignment to the Detective Division. 5. When the employee is involved in a traffic accident while operating a City vehicle and a determination is made that the employee is at fault. If fault cannot be immediately determined at the scene, the involved officer shall submit a urine sample for analysis. However, the sample will not be tested unless the officer is ultimately found most at fault for the collision or if fault cannot be determined. Otherwise, the sample will be destroyed without testing. VII. Testing Procedure Whenever a sworn supervisor or manager deems a drug test necessary for reasonable suspicion and the objective observations have been verified by a second person, the supervisor or manager or designee shall transport the employee to the City's medical facility for the test. The employee shall be paid for time spent at the examination. The City shall bear the expense of the examination, and shall provide transportation to and from the medical facility and the employee's work site. Testing shall occur at the City's designated medical facility. The medical facility shall use a certified National Institute of Drug Abuse (NIDA) laboratory. The certification of laboratories performing drug testing for Federal agencies was developed by NIDA to assure strict adherence to the rigorous standards of testing and custody control form. Test results are returned to the Medical Review Officer (MRO). The initial test is a process called Urine Drug Screen # 37042N. If all results are negative, the test is complete. If the initial test is positive, a secondary confirming test using the Gas Chromatography/Mass Spectophotometry (GCMS) method is conducted by the laboratory to verify the results. This test has been used as binding legal and medical precedent. If the subsequent test is negative, then the test is considered negative for all purposes. If the subsequent test confirms a positive finding, it is noted on the report and sent to the MRO. At this point, in cases other than THC and cocaine, the MRO will contact the employee to discuss the possibility that the person has taken medication (prescription or otherwise) that was not indicated on the original form completed by the employee. The employee is not informed of a positive result, he or she is just asked to clarify any drug intake. The employee must provide within 24 hours of a request by the MRO, a bona fide verification of a valid prescription for the drug declared by the employee before the drug test and identif ied in the drug screen. The prescription must be in the employee's name and dated prior to the date the specimen was collected. A reasonable extension of time for the employee to provide a valid prescription may be granted by the Medical Review Officer not to exceed an additional 48 hours. If the employee does not provide acceptable verification of a valid prescription as determined by the MRO or if the prescription is not in the employee's name, the MRO will report a positive test result. The final results are then sent by the MRO to the City's Personnel Director. Drugs tested for include, Amphetamines, Barbituates, Benzodiazepines, Cocaine, Methadone, Methaqualone, Opiate, PCP, THC, Propoxyphene, Anabolic Steroids and Alcohol. Cut off levels shall be consistent with the current guidelines issued by NIDA. Each drug screen performed shall include a test for all of the substances identified above. Page 443 of 1053 B-5 VIII. Medical Review Officer The Medical Review Officer (MRO) shall be a licensed physician who has knowledge of substance abuse disorders and has appropriate medical training to interpret and evaluate an individual's positive test result together with his or her medical history and any other relevant biomedical information. The responsibility for the assignment of the appr opriate qualified physician and for ensuring his/her availability is that of the City's Personnel Director. The Hermosa Beach Police Officers' Association shall participate in the selection of the Medical Review Officer. IX. Results of Drug and/or Alcohol Testing a. A positive result from a drug and/or alcohol analysis may result in appropriate disciplinary action, up to and including discharge . b. If an alcohol or drug test is positive for alcohol or drugs, the Personnel Director shall notify the Chief of Police who will initiate a personnel complaint in accordance with the Police Department's policies and procedures. c. Specimens shall be considered as positively confirmed following the secondary test using the GC/MS testing method if they fall above the cutoff levels listed in the NIDA guidelines. d. All negative test specimens shall be destroyed within three (3) days of the negative test result provided to the Personnel Director. Positive test specimens shall be frozen and retained for a minimum of two (2) years. X. Appeals If the employee desires to appeal a positive test result, he or she may request a new testing of a remaining portion of the original urine sample, or split sample, within 5 business days of notification of the original test result. The split sample test by Gas Chromatography/Mass Spectophotometry (GC/MS) shall be conducted at the employee's expense and shall be conducted by any National Institute of Drug Abuse approved laboratory. Page 444 of 1053 POLICE OFFICERS’ ASSOCIATION MEMORANDUM OF UNDERSTANDING JULY 1, 2025 –JUNE 30, 2028 August 26, 2025 Page 445 of 1053 Through labor negotiations,the City strives to maintain competitive wages,hours,and working conditions in a high-cost geographic labor market ensuring the ability to retain and attract a high-quality workforce that delivers a wide range of services to the community. Page 446 of 1053 INTRODUCTION The Meyers-Milias Brown Act requires that local public agencies negotiate with its respective bargaining units regarding wages,hours,and working conditions.Under direction from the City Council,the Council approved a City negotiating team that was tasked with negotiating a successor MOU with each of the City’s bargaining units for new terms.The Current MOU for the Police Officers’Association expired on June 30,2025. The City’s negotiating team met and conferred with representatives of the Police Officers’Association (POA)to discuss wages,hours,and other terms and conditions of employment contained in the successor MOU.The City and the POA reached agreement in August 2025.The POA membership ratified the MOU on August 12,2025. Page 447 of 1053 2 classifications and 32 employees: •Police Officer •Police Sergeant POLICE OFFICERS’ ASSOCIATION MEMBERSHIP Page 448 of 1053 DISCUSSION The tentative MOU between the City and the and the Hermosa Beach POA, include the following negotiated terms: o Term of the agreement:July 1, 2025 -June 30, 2028. o Base Pay (Article 13) 3% effective 7/1/25 3% effective 7/1/26 3% effective 7/1/27 Market adjustment of 8% for all classifications effective 7/1/25. o Insurance Coverage (Article 15) Increase life insurance coverage to $150,000 o Deferred Compensation (Article 16) The City shall make a monthly contribution in the amount of $50 to each employee’s 457(b) deferred compensation account Page 449 of 1053 DISCUSSION •Lateral Employee Incentive (Articles 17, 19, 21, and 24 o Lateral employees may be provided with credit for up to ten years of sworn law enforcement service with another agency toward meeting the City’s service time requirements for earning each of the following benefits: retiree medical, vacation, sick leave, and longevity pay •Vacation (Article 19) o Increase vacation accrual rates to a maximum of 200 hours, commencing with the 20th year of service. •Holidays (Article 20) o All employees shall be credited with 12 hours of paid holiday leave per month. •Special Assignment Premiums, Acting Pay (Article 29) o Employees temporarily assigned to perform the full range of duties of a higher classification shall receive a higher rate of pay commencing after 80 consecutive hours of such assignment. Employee shall be placed on a step in the salary range of the position in which they are temporarily assigned that provides at least a 5% increase to their current salary. During acting assignments, employees remain affiliated with and continue to be covered by this Agreement. Page 450 of 1053 DISCUSSION •Physical Fitness Time (Article 30) o Employees shall receive 30 minutes of Comp Time (CTO) for working out a minimum of 30 minutes, prior to, or after, an assigned work shift, with a maximum credit of 60 hours per year. Employees will notify the watch commander (or designee) when they have worked out, immediately prior to, or immediately after, an assigned work shift, and will certify the total workout time by completing a request for CTO and submitting documentation of their work-out within the same pay period for which CTO credit is requested. •Bilingual Pay (New Article –Article 41) o The City shall pay one hundred dollars ($100) per month to each employee who has demonstrated oral proficiency in Spanish or another language which has been demonstrated to be of value to the City in its law enforcement operations. Employees will be tested for oral skill in the designated language by a vendor selected by the Human Resources Director/Manager and must successfully pass the examination to be eligible for bilingual premium. Periodic evaluation of incumbents receiving bilingual skill premium may be required. This pay shall be reported to CalPERS as “compensation earnable” pursuant to CCR 571(a)(4) and as “pensionable compensation” pursuant to CCR 571.1 (a)(3) –Bilingual Premium. •Reopeners o The parties agree to the following reopener clauses: Article 15 –Insurance Coverage –The parties agree to reopen negotiations concerning an increase to the City’s medical insurance contribution should the medical insurance premium for the lowest cost family HMO plan exceed the City contribution. Article 36 –Discipline –The City has notified the Association of its desire to rescind Chapter 5, Police Officer Rules and Regulations (Blue Section) of the HBPD Policy and Procedure Manual to align with updated policies and procedures. The parties agree that during the term of this MOU, if requested by the City, Article 36 and Exhibit A of this MOU shall be reopened for the purpose of meeting and conferring regarding a Proposed Progressive Discipline Policy and related rescission of Chapter 5, Police Officer Rules and Regulations (Blue Section) and modification to Article 36. Page 451 of 1053 FISCAL IMPACT •The total cost of the negotiated changes is estimated to be $2,163,000 for FY 2026-2028 Page 452 of 1053 RECOMMENDATION: Staff recommends City Council adopt a Resolution (Attachment 1) approving the Memorandum of Understanding (MOU) between the City of Hermosa Beach and the Hermosa Beach Police Officers’ Association (POA) Bargaining Group (Attachment 2) for the period of July 1, 2025, through June 30, 2028. Page 453 of 1053 THANK YOU! Tiffany Nguyen, Human Resources Manager Page 454 of 1053 City of Hermosa Beach | Page 1 of 2 Meeting Date: August 26, 2025 Staff Report No. 25-AS-064 Honorable Mayor and Members of the Hermosa Beach City Council ADOPT A RESOLUTION TO RETROACTIVELY APPROVE A SECTION 125 CAFETERIA PLAN AND ADOPTION AGREEMENT (Human Resources Manager Tiffany Nguyen) Recommended Action: Staff recommends City Council: 1. Adopt a Resolution to approve a Section 125 Cafeteria Plan, retroactive to January 1, 2023; and 2. Authorize the City Manager to execute a Section 125 Cafeteria Plan Adoption Agreement, subject to approval by the City Attorney. Executive Summary: In January 2023, the City implemented a “Cafeteria Plan” under Section 125 of the Internal Revenue Services (IRS) Code. The IRS Code Section 125 permits an eligible employer to implement a “Cafeteria Plan” for the benefit of its eligible employees. This plan allows for payroll deductions for healthcare plans, other medical out -of-pocket expenses and dependent care expenses on a pretax basis. Through a recent audit of files, it was recently discovered that the adoption of the City’s Section 125 Cafeteria Plan was not previously brought to Council for approval. As such, it is prudent for the City to obtain Council approval on this item as soon as possible. Background: A Section 125 Plan allows for pretax payroll deductions for healthcare plans, other medical out-of-pocket expenses and dependent care expenses. It also allows for employers to offer “cash-in-lieu” if employees opt out of medical coverage. To implement a Section 125 Cafeteria Plan, employers are required to follow a series of steps to ensure compliance with IRS regulations, labor laws, and best practices. In 2023, the City followed required steps and established and implemented a Section 125 Cafeteria Plan. Employees now have the flexibility to utilize pre-tax dollars to pay for eligible healthcare plan, medical, and dependent care expenses. Additionally, based on existing MOUs between the City and certain bargaining units, employees may have the ability to receive cash-in-lieu if they were to opt out of medical coverage through the City. Page 455 of 1053 City of Hermosa Beach | Page 2 of 2 Analysis: One of the requirements to adopt a Section 125 Cafeteria Plan is to obtain governing body (i.e., City Council) approval to adopt the plan, to include a staff report and resolution. However, a recent audit of files revealed that this step had not been compl eted prior to the implementation of the plan. As such, the City is currently not in compliance with IRS regulations. Therefore, it is imperative for the City to obtain approval for the adoption of this plan as soon as possible, so that the City can be in compliance with IRS regulations. Fiscal Impact: There is no immediate fiscal impact to the City associated with the recommended actions, as the plan was previously set up and implemented in Calendar Year 2030. A Section 125 plan allows employees to receive certain health benefits on a pretax basis. Generally, qualified Section 125 benefits are not subject to FICA, FUTA, Medicare or income tax withholding. Attachments: 1. Resolution to Approve the City of Hermosa Beach Cafeteria Plan 2. Section 125 Cafeteria Plan Adoption Agreement Respectfully Submitted by: Tiffany Nguyen, Human Resources Manager Noted for Fiscal Impact: Henry Chao, Finance Manager Concur: Brandon Walker, Administrative Services Director Legal Review: Isabel Safie, BBK Law Approved: Steve Napolitano, Interim City Manager Page 456 of 1053 Page 1 of 2 RES NO. 22- CITY OF HERMOSA BEACH RESOLUTION NO. 25- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA APPROVING THE CITY OF HERMOSA BEACH CAFETERIA PLAN WHEREAS, Section 125 of the Internal Revenue Service Code ("Code") and the regulations thereunder permit an eligible employer to implement a Section 125 Plan for the benefit of its eligible employees; and WHEREAS, a Section 125 plan allows for payroll deductions for health care plans, other medical out-of-pocket expenses and dependent care to be paid on a pre-tax basis via payroll deduction; and WHEREAS, the City of Hermosa Beach, in accordance IRS regulations, wishes to establish a Section 125 plan to provide its eligible employees with the opportunity to choose among qualified benefits available to them under the Section 125 plan, make payments on a pre-tax basis, and allocate employer contributions among Section 125 choices; and WHEREAS, the City of Hermosa Beach Cafeteria Plan document is the governing document which establishes the terms and conditions for the operation and administration of the Section 125 rules. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: 1. PLAN DOCUMENT. The staff for the City of Hermosa Beach independently considered the City of Hermosa Beach Cafeteria Plan document and finds that the plan document adequately outlines the terms and conditions of the Section 125. 2. ADOPTION OF CAFETERIA PLAN. The City of Hermosa Beach Cafeteria Plan, as customized for the benefit of the City’s employees pursuant to the enclosed adoption agreement, is hereby adopted effective January 1, 2023. 3. Page 457 of 1053 Page 2 of 2 RES NO. 22- 4. GENERAL AUTHORIZATION The officers of the City of Hermosa Beach, and each of them individually, are hereby authorized and directed, for and in the name of and on behalf of the City of Hermosa Beach, to do any and all things and take any and all actions that may be necessary or advisable, in their discretion, in order to effect the purposes of this resolution, with retroaction to date of incorporation. 5. Effective Date This resolution shall take effect immediately upon its passage. PASSED, APPROVED and ADOPTED on this 26TH day of August, 2025. Robert Saemann PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM: ________________________________ ________________________________ Myra Maravilla Todd Leishman City Clerk Interim City Attorney Page 458 of 1053 Copyright 2002-2022 Sterling Administration 1 ADOPTION AGREEMENT CAFETERIA PLAN The undersigned adopting employer hereby adopts this Plan. The Plan is intended to qualify as a cafeteria plan under Code section 125. The Plan shall consist of this Adoption Agreement, its related Basic Plan Document and any related Appendix and Addendum to the Adoption Agreement. Unless otherwise indicated, all Section references are to Sections in the Basic Plan Document. COMPANY INFORMATION 1. Name of adopting employer (Plan Sponsor): City of Hermosa Beach 2. Address: 1315 Valley Drive 3. City: Hermosa Beach 4.State: CA 5. Zip: 90254 6. Phone number: 310-318-0202 7. Fax number: - 8. Plan Sponsor EIN: 95-6000720 9. Plan Sponsor fiscal year end: June 30 10a. Plan Sponsor entity type: i. [ ] C Corporation ii. [ ] S Corporation iii. [ ] Non Profit Organization iv. [ ] Partnership v. [ ] Limited Liability Company vi. [ ] Limited Liability Partnership vii. [ ] Sole Proprietorship viii. [ ] Union ix. [X ] Government Agency x. [ ] Other: 10b. If 10a.viii (Union) is selected, enter name of the representative of the parties who established or maintain the Plan: 11. State of organization of Plan Sponsor: California 12a. The Plan Sponsor is a member of an affiliated service group: [ ] Yes [ X ] No 12b. If 12a is "Yes", list all members of the group (other than the Plan Sponsor): 13a. The Plan Sponsor is a member of a controlled group: [ ] Yes [ X ] No 13b. If 13a is "Yes", list all members of the group (other than the Plan Sponsor): PLAN INFORMATION A. GENERAL INFORMATION. 1. Plan Number: 501 2. Plan name: a. City of Hermosa Beach CAFETERIA PLAN b. 3. Effective Date: 3a. Original effective date of Plan: January 1, 2023 3b. Is this a restatement of a previously-adopted plan? [ ] Yes [ X ] No 3c. If A.3b is "Yes", effective date of Plan restatement: Page 459 of 1053 Copyright 2002-2022 Sterling Administration 2 NOTE: If A.3b is "No", the Effective Date shall be the date specified in A.3a, otherwise the date specified in A.3c; provided, however, that when a provision of the Plan states another effective date, such stated specific effective date shall apply as to that provision. 4a. Plan Year means each 12-consecutive month period ending on December 31st (e.g. December 31). If the Plan Year changes, any special provisions regarding a short Plan Year should be placed in the Addendum to the Adoption Agreement. 4b. The Plan has a short plan year: [ ] Yes [ X ] No 4c. If A.4b is "Yes", the short plan year begins and ends on . 5. Is the Plan Subject to ERISA? [ X ] Yes [ ] No Plan Features 10a. Premium Conversion Account. Contributions to fund a Premium Conversion Account are permitted (Section 4.01) (If "No", questions regarding Premium Conversion Accounts are disregarded.): [ X ] Yes [ ] No 10b. If A.10a is "Yes", select the types of Contracts for which a Participant may seek reimbursement under Section 4.01: i. [ X ] Employer Group Medical ii. [ X ] Employer Dental iii. [ X ] Employer Vision iv. [ ] Employer Disability v. [ ] Employer Group Term Life vi. [ ] Individually - Owned Dental vii. [ ] Individually - Owned Vision viii. [ ] Individually - Owned Disability ix. [ ] Other 10c. If A.10a is "Yes" and A.10b.ix (other contracts) is selected, describe other types of Contracts: . 11a. Health Care Reimbursement Account. Contributions to fund a Health Care Reimbursement Account are permitted (Section 4.02) (If "No", questions regarding Health Care Reimbursement Accounts are disregarded.): [ X ] Yes [ ] No 11b. HSA Account. Contributions to fund an HSA Account are permitted (Section 4.08): [ ] Yes [ X ] No 12. Dependent Care Assistance Account. Contributions to fund a Dependent Care Assistance Account are permitted (Section 4.03) (If "No", questions regarding Dependent Care Assistance Accounts are disregarded.): [ X ] Yes [ ] No NOTE: The maximum amount of expense that may be contributed/reimbursed in any Plan Year for the Dependent Care Assistance Account is the maximum amount permitted by federal tax law ($5,000 or $2,500 if the Participant is married and filing a separate federal tax return). 13. Adoption Assistance Account. Contributions to fund an Adoption Assistance Account are permitted. (Section 4.04) (If "No", questions regarding Adoption Assistance Accounts are disregarded.): [ ] Yes [ X ] No NOTE: The maximum amount of expense that may be contributed/reimbursed for the Adoption Assistance Account is the maximum amount permitted by federal tax law for the prior year ($15,950 for 2023). The annual limit shall be reduced for adoption assistance expenses incurred any prior Plan Year. Simple Cafeteria Plan 15. Is the Plan a simple cafeteria plan as defined in Code section 125(j): [ ] Yes [ X ] No Page 460 of 1053 Copyright 2002-2022 Sterling Administration 3 NOTE: In order to be a simple cafeteria plan, the Employer must be an eligible employer (as defined in Code section 125(j)(5)) and the Plan must meet certain contribution, eligibility and participation requirements. B. ELIGIBILITY. Exclusions/Modifications The term "Eligible Employee" shall not include (Check items B.1 - B.5a as appropriate): NOTE: If A.15 is "Yes" (the Plan is a simple cafeteria plan), B.2 may not be selected and B.4 and B.5a may be selected only to the extent that the provisions do not violate the requirements on Code section 125(j). 1. [ ] Union. Any Employee who is included in a unit of Employees covered by a collective bargaining agreement, if benefits were the subject of good faith bargaining, and if the collective bargaining agreement does not provide for participation in this Plan. 2. [ X ] Any leased employee. 3. [ X ] Non-Resident Alien. Any Employee who is a non-resident alien who received no earned income (within the meaning of Code section 911(d)(2)) which constitutes income from services performed within the United States (within the meaning of Code section 861(a)(3)). 4. [ ] Part-time. Any Employee who is expected to work less than hours per week. 5a. [ ] Other. Other Employees described in B.5b (any exclusion must satisfy Code section 125(g) and the requirements under Section 5.01). 5b. If B.5a is selected, describe other Employees excluded from definition of Eligible Employee: . 6a. Allow immediate participation for all Eligible Employees employed on the date specified in B.6b: [ X ] Yes [ ] No 6b. If B.6a is "Yes", all Eligible Employees employed on first day of the plan year shall become eligible to participate in the Plan as of such date. 7. If A.10a is "Yes", (Contributions to fund a Premium Conversion Account are permitted), an Employee shall be an Eligible Employee with respect to the Premium Conversion Account if the Employee is eligible to participate in the benefit plans described in A.10b: [ X ] Yes [ ] No 8a. Indicate whether the Plan will make any other revisions to the term "Eligible Employee": [ ] Yes [ X ] No 8b. If B.8a is "Yes", describe any further modifications to the term "Eligible Employee": . Service Requirements 10. Minimum age requirement for an Eligible Employee to become eligible to be a Participant in the Plan: None NOTE: If A.15 is "Yes" (the Plan is a simple cafeteria plan), B.10 may not exceed 21. 11. Minimum service requirement for an Eligible Employee to become eligible to be a Participant in the Plan: i. [ X ] None. ii. [ ] Completion of hours of service. iii. [ ] Completion of days of service. iv. [ ] Completion of months of service. v. [ ] Completion of years of service. NOTE: If A.15 is "Yes" (the Plan is a simple cafeteria plan), B.11 may not exceed 1,000 hours of service or one year of service. 12a. Frequency of entry dates: i. [ ] An Eligible Employee shall become a Participant in the Plan as soon as administratively feasible upon meeting the requirements of B.10 and B.11. ii. [ X ] first day of each calendar month iii. [ ] first day of each plan quarter iv. [ ] first day of the first month and seventh month of the Plan Year Page 461 of 1053 Copyright 2002-2022 Sterling Administration 4 v. [ ] first day of the Plan Year 12b. If B.12.a.i (immediate entry) is not selected, an Eligible Employee shall become a Participant in the Plan on the entry date selected in B.12a that is: i. [ ] coincident with or next following ii. [ X ] next following the date the requirements of B.10 and B.11 are met. 13. If A.10a is "Yes", (Contributions to fund a Premium Conversion Account are permitted), an Eligible Employee shall become eligible to become a Participant in the Plan with respect to the Premium Conversion Account at the same date as he or she becomes eligible to participate in the Contracts(s) described in A.10b: [ X ] Yes [ ] No 14a. Indicate whether the Plan will make any other revisions to the eligibility rules specified in B.10 - B.13: [ ] Yes [ X ] No NOTE: If A.15 is "Yes" (the Plan is a simple cafeteria plan), B.14a may only be "Yes" if the modifications in B.14b do not violate any requirements of Code section 125(j). 14b. If B.14a is "Yes", describe any further modifications to the eligibility rules specified in B.10 - B.13: . Transfers/Rehires 15. Permit Participants who are no longer Eligible Employees (for reasons other than Termination) to continue to participate in the Plan until the end of the Plan Year (Section 3.02): [ X ] Yes [ ] No NOTE: If "No" is selected, a Participant who has a change in job classification or a transfer that results in the Participant no longer qualifying as an Eligible Employee shall cease to be a Participant as of the effective date of such change of job classification or transfer. 16. Automatically reinstate benefit elections for Terminated Participants who are rehired within 30 days of Termination and permit new benefit elections for Terminated Participants who are rehired more than 30 days after Termination (Section 3.03(a)): [ ] Yes [ X ] No NOTE: If "No" is selected, a Terminated Participant shall not be able to Participate in the Plan until the later of the first day of the subsequent Plan Year or the first entry date following reemployment. C. BENEFITS Premium Conversion 1a. If A.10a is "Yes" (Contributions to fund a Premium Conversion Account are permitted), provide for automatic enrollment for the Premium Conversion Account: [ ] Yes [ X ] No NOTE: If C.1a is "Yes", a Participant shall be deemed to elect to contribute the entire amount of any premiums payable by the Participant for the benefit plans described in A.10b. 1b. If A.10a is "Yes" (Contributions to fund a Premium Conversion Account are permitted), provide for automatic adjustment of Participant elections for changes in the cost of Contracts pursuant to the terms of Treas. Reg. 1.125-4: [ X ] Yes [ ] No Health Care Reimbursement 2a. If A.11 is "Yes" (Contributions to fund a Health Care Reimbursement Account are permitted), select the maximum salary reduction amount that can be contributed to a Health Care Reimbursement Account in any Plan Year: i. [ ] The maximum amount permitted under Code section 125(i) ii. [ X ] Other amount specified in C.2b Page 462 of 1053 Copyright 2002-2022 Sterling Administration 5 NOTE: If C.2a.i is selected effective prior to 2015, the maximum amount shall be $2,500. 2b. If C.2a is "Other amount specified in C.2b", enter the maximum salary reduction amount that can be contributed to a Health Care Reimbursement Account in any Plan Year: $3,050. NOTE: As of January 1, 2015, C.2 may not exceed the maximum permitted under Code section 125(i) ($3,050 in 2023). 3. If A.11 is "Yes" (Contributions to fund a Health Care Reimbursement Account are permitted), specify whether a Participant shall continue making contributions after Termination of employment for the remainder of the Plan Year: i. [ ] Yes - Continue contributions on an after-tax basis and reimbursements will be allowed for the remainder of the Plan Year. ii. [ X ] No - Contributions shall cease upon Termination and reimbursements will be allowed only for expenses incurred prior to Termination. NOTE: Any required COBRA elections described in Section 4.06 shall supersede this C.3. 4a. If A.11 is "Yes" (Contributions to fund a Health Care Reimbursement Account are permitted), indicate whether a Participant may revise a Health Care Reimbursement Account election upon a change of status: i. [ ] Yes - without limitation ii. [ X ] Yes – but no decrease to the extent that new annual contribution amount would be less than the amount previously reimbursed at the time of the election change iii. [ ] Yes - a Participant may only increase an election upon a change of status iv. [ ] Yes - with limitations described in C.4b. v. [ ] No NOTE: The rules regarding the revision of Health Care Reimbursement Account elections in this C.4 are also subject to the conditions and limitations provided in C.12. 4b. If A.11 is "Yes" and if C.4a.iv is selected (Yes - with limitations described in C.4b), describe the limitations: . Health Care Reimbursement - Eligible Expenses 5a. Excepted Benefits. Indicate the method of maintaining the Health Care Reimbursement Account as excepted benefits (only applicable if A.11 is "Yes"): i. [ X ] Other Group Health Coverage and Maximum Benefit Payable within the meaning of Treas. Reg. section 54.9831-1(c)(3)(v) ii. [ ] Limited-scope benefits within the meaning of Treas. Reg. section 54.9831-1(c)(3)(i)-(ii) (dental and vision) iii. [ ] Other: . NOTE: If C.5a.i is selected, any employer contribution entered in C.9 shall not exceed the maximum benefits payable under Treas. Reg. section 54.9831-1(c)(3)(v). NOTE: If C.5a.ii is selected, limited scope benefits may not include Long-term care insurance or any other benefits that are nonqualified benefits under Prop. Treas. Reg. section 1.125 -1(q).5b. If A.11 is "Yes" (Contributions to fund a Health Care Reimbursement Account are permitted), exclude coverage for other expenses described in C.5c: [ ] Yes [ X ] No 5c. If A.11 is "Yes" and C.5b is "Yes", describe other expenses that are not eligible for reimbursement: . Health Care Reimbursement - Eligible Expenses 6a. If A.11 is "Yes" (Contributions to fund a Health Care Reimbursement Account are permitted), a Participant may only be reimbursed from his or her Health Care Reimbursement Account for expenses that are incurred by: i. [ X ] Participant, spouse and dependents. The Participant, his or her spouse and all dependents within the meaning of Code section 152 as modified by Code section 105(b), and any child (as defined in section 152(f)(1)) of the Participant until his or her 26th birthday. ii. [ ] Persons covered under Company medical plan. The Participant, his or her spouse and all dependents within the meaning of Code section 152 as modified by Code section 105(b), and any child Page 463 of 1053 Copyright 2002-2022 Sterling Administration 6 (as defined in section 152(f)(1)) of the Participant until his or her 26th birthday, but only if such persons are also covered under the Company-sponsored benefit plan specified in C.6b. iii. [ ] Participants Only. No spousal or dependent coverage. iv. [ ] Other. The persons described in C.6c. NOTE: The Plan Administrator may extend coverage for children until the end of the calendar year in which a child turns age 26. 6b. If C.6a is "Persons covered under Company medical plan", indicate the name of the Company-sponsored benefit plan: . 6c. If C.6a is "Other", indicate who must incur expenses that can be reimbursed from a Participant's Health Care Reimbursement Account: . NOTE: The definition in C.6c may not include anyone other than the Participant, his or her spouse and all dependents within the meaning of Code section 152 as modified by Code section 105(b), and any child (as defined in section 152(f)(1)) of the Participant until his or her 26th birthday. NOTE: If A.11 is "Yes" (Contributions to fund a Health Care Reimbursement Account are permitted), reimbursements may be made for any expense that qualifies for exclusion from income under Code section 105(b) (other than certain long term care expenses and insurance premiums), except as provided in C.5 - C.6. 7a. Health Savings Accounts.If A.11 is "Yes" (Contributions to fund a Health Care Reimbursement Account are permitted), describe method to coordinate coverage in the Plan with Health Savings Accounts (Section 6.01(j)): i. [ X ] None. Coverage in the Plan is not limited or the Plan is not used in conjunction with a Health Savings Account. ii. [ ] Permitted Coverage. Coverage in the Plan is only provided for permitted insurance and other specified coverage (e.g., coverage for accidents, disability, dental care, vision care or preventive care within the meaning of Code section 223(c)(1) and Rev. Rul. 2004-45 (but not through insurance or for long-term care services). iii. [ ] Post Deductible Coverage. The Plan will not pay or reimburse any medical expense incurred before the minimum annual deductible under Code section 223(c)(2)(A)(i) is satisfied. iv. [ ] Both Permitted and Post Deductible Coverage. Until the minimum annual deductible under Code section 223(c)(2)(A)(i) is satisfied, coverage in the Plan is only provided for permitted insurance and other specified coverage (e.g., coverage for accidents, disability, dental care, vision care or preventive care within the meaning of Code section 223(c)(1) and Rev. Rul. 2004-45 (but not through insurance or for long-term care services). The Plan will pay or reimburse all medical expenses otherwise allowed by the Plan incurred after the minimum annual deductible under Code section 223(c)(2)(A)(i) is satisfied. 7b. If A.11 is "Yes", C.7a is not "None" and D.3a is "Yes" (grace period allowed), indicate period when the limitations described in C.7a apply: i. [ ] Entire Plan Year. ii. [ ] Only during the grace period described in D.3. NOTE: If no grace period is allowed in D.3a, the limitations in C.7a shall apply for the entire Plan Year. 7c. If A.11 is "Yes" and C.7a is not "None", the limitations shall apply to: i. [ ] All Participants. ii. [ ] Only Participants who are also eligible to participate in the high deductible health plan. iii. [ ] Only Participants who are also enrolled in the high deductible health plan. NOTE: If C.7a is "None" or C.7c is not "All Participants", eligibility for a Health Savings Account may be limited. 8. HRA. If A.11 is "Yes" (Contributions to fund a Health Care Reimbursement Account are permitted), describe method to coordinate coverage in the Plan with a Company-sponsored health reimbursement arrangement ("HRA") for expenses that are reimbursable under both this Plan and the HRA (Section 6.01(e)): i. [ X ] None. Plan is not used in conjunction with a Company-sponsored HRA. ii. [ ] HRA first. A Participant shall not be entitled to payment/reimbursement under the Health Care Reimbursement Account until the Participant has received his or her maximum reimbursement under the HRA. Page 464 of 1053 Copyright 2002-2022 Sterling Administration 7 iii. [ ] Cafeteria plan first. A Participant shall not be entitled to payment/reimbursement under the HRA until the Participant has received his or her maximum reimbursement under the Health Care Reimbursement Account. Company Contributions 9a. Indicate whether the Company may contribute to the Plan (Section 4.09): i. [ X ] Yes - in Company's sole discretion. ii. [ ] Yes - 2% of Compensation. iii. [ ] Yes - the lesser of 6% of Compensation or 100% match of a Participant's salary reduction contribution. iv. [ ] Yes - pursuant to the method described in C.9b. v. [ ] No. NOTE: If A.15 is "Yes" (the Plan is a simple cafeteria plan), C.9a.ii, C.9a.iii or C.9a.iv must be selected. 9b. If C.9a is "Yes - pursuant to the method described in C.9b", describe how the contributions are determined and allocated: . NOTE: If A.15 is "Yes" (the Plan is a simple cafeteria plan), C.9b must equal or exceed the formulas under options C.9a.ii or C.9a.iii. 9c. If C.9a is not "No", indicate whether the Plan permits Participants to elect cash in lieu of benefits: i. [ ] No. ii. [ X ] Yes - with limitation. iii. [ ] Yes - without limitation. 9d. If C.9a is not "No" and C.9c is "Yes - with limitation", describe any limitations: Please refer to Page 5 of the current Benefits Guide. Elections NOTE: The Plan Administrator may establish a minimum dollar amount or percentage of Compensation for all elections provided that such minimum is non -discriminatory. 10. When may continuing Participants make elections regarding contributions (Section 4.06(b)): i. [ ] The day period ending prior to the beginning of the Plan Year ii. [ X ] Pursuant to Plan Administrator procedures. NOTE: If C.10.i is selected, the Plan Administrator may require that elections be made no later than a certain number of days prior to the beginning of the Plan Year. See Section 4.06(a) for procedures regarding new Participants. 11. The election for a continuing Participant who fails to make an election within the period described in C.10 shall be determined in accordance with the following (Section 4.06(c)-(d)): i. [ X ] Election not to participate. The Participant shall be treated as having elected not to participate in the Plan. ii. [ ] Continue same election. Elections for the applicable Plan Year shall be the same as the elections made in the prior Plan Year. iii. [ ] Continue same election for the Premium Conversion Account. Elections for the applicable Plan Year shall be the same as the elections made in the prior Plan Year but only with respect to the Premium Conversion Account. The Participant shall be treated as having elected not to participate in the Plan with respect to any other Accounts. 12a. When may Participants modify elections regarding contributions (Section 4.07(b)): i. [ ] At any time permitted under Treas. Reg. section 1.125-4. ii. [ X ] Pursuant to Plan Administrator procedures. 12b. Permit Participants to revoke an election of coverage under a group health plan: i. [ X ] due to reduction in hours of service (Section 4.07(c) ii. [ ] due to enrollment in a qualified health plan offered through a marketplace established under Code section 1311 (Section 4.07(d)) NOTE: The group health plan may not be a health FSA and must provide minimum essential coverage (as defined in Code section 5000A(f)(1)). Page 465 of 1053 Copyright 2002-2022 Sterling Administration 8 13a. A Participant may elect to continue coverage on a pre-tax or after tax basis for non medical benefits when on leave of absence under the FMLA (Section 4.06(f)): i. [ X ] Yes - A Participant may continue coverage for all benefits to which he is entitled when on FMLA leave. ii. [ ] No - A Participant may continue coverage for Premium Conversion Accounts and Health Care Reimbursement Accounts only. 13b. A Participant may elect to continue coverage on a pre-tax or after tax basis pursuant to C.13a when on a leave of absence other than a leave of absence under the FMLA: i. [ X ] Yes. ii. [ ] Yes - but subject to the conditions and limitations described in C.13c. iii. [ ] No. 13c. If C.13b is "Yes - but subject to conditions and limitations", describe the conditions and/or limitations: . Dependent Care Spend Down 15a. Indicate whether Employees that cease to Participate in the cafeteria plan may continue to be reimbursed for eligible dependent care expenses through the end of the Plan Year (or grace period if applicable): [ ] Yes [ X ] No 15b. If C.15a is "Yes", enter the effective date: (must be on or after August 6, 2007. Please note that under the proposed cafeteria plan regulations, amendments must be effective on the later of the adoption date or effective date of the amendment). D. PLAN OPERATIONS Claims 1. Claims for reimbursement for an active Participant must be filed with the Plan Administrator (Section 6.01): i. [ X ] within 90 days following the last day of each Plan Year. ii. [ ] by . 2a. The Plan provides for an earlier deadline for claims submission for Terminated Participants: [ X ] Yes [ ] No 2b. If D.2a is Yes, claims for reimbursement for a Terminated Participant must be filed with the Plan Administrator (Section 6.01): i. [ X ] within 90 days following Termination of employment. ii. [ ] by . 3a. Grace Period.The Plan provides for a 2-1/2 month grace period described in IRS Notice 2005-42 immediately following the end of each Plan Year (Section 4.05(c)): i. [ ] Yes. ii. [ ] Yes - but limited to the Accounts described in D.3c. iii. [ X ] No. 3b. If D.3a is not "No", enter the first day of the first Plan Year for which the grace period will apply: . 3c. If D.3a is "Yes - but limited to certain Accounts", enter the Accounts that are eligible for the grace period: . 3d. If D.3a is not "No" and D.1.i is selected (claims are due within a number of days after the end of the Plan Year), will the same number of days apply to the end of the grace period? i. [ ] Yes. ii. [ ] No - same due date applies for grace period claims. iii. [ ] No - claims incurred during the grace period are due: . 4a. Carryover. Indicate whether the Plan will carryover unused Health Care Reimbursement Account balances at the end of the Plan Year as permitted in IRS Notice 2013-71. i. [ X ] Yes - balances up to $610 may be carried over (may not exceed $610) Page 466 of 1053 Copyright 2002-2022 Sterling Administration 9 ii. [ ] No NOTE: If carryover is selected (4a is "Yes"), the Plan may not provide for a grace period for the Health Care Reimbursement Account (3a.i may not be selected and 3a.ii must be restricted to accounts other than the Health Care Reimbursement Account). In addition, the Plan may not provide for a grace period in the year to which the carryover amount is applied. 4b. Effective date of the carryover option: January 1, 2023. 4c. Describe any limitations on the carryover provision: NOTE: The same carryover limit must apply to all Participants. Unused amounts may not be cashed out or converted to any other taxable or nontaxable benefit. NOTE: In addition to any limitations on carryover described above, the Plan Administrator may prescribe procedures for the carryover including, but not limited to, establishing a minimum amount for carryover and requiring a contribution to use the rollover in the following year provided that any such procedure is non-discriminatory. 5. Indicate whether the Company will provide debit, credit, and/or other stored-value cards for Health Care Reimbursement Accounts and/or Dependent Care Assistance Accounts (Section 6.01(i)): [ X ] Yes [ ] No Qualified Reservist Distributions (HEART Act) 6a. Permit Qualified Reservist Distributions: [ X ] Yes [ ] No 6b. If D.6a is "Yes", enter the effective date: January 1, 2023 (must be on or after June 18, 2008. Please note that under the proposed cafeteria plan regulations, amendments must be effective on the later of the adoption date or effective date of the amendment). 6c. If D.6a is "Yes", the amount available as a Qualified Reservist Distribution will be: i. [ ] The entire amount elected for the Health Care Reimbursement Account for the Plan Year minus Health Care Reimbursement Account reimbursements received as of the date of the Qualified Reservist Distribution request. ii. [ X ] The amount contributed to the Health Care Reimbursement Account as of the date of the Qualified Reservist Distribution request minus Health Care Reimbursement Account reimbursements received as of the date of the Qualified Reservist Distribution request. iii. [ ] Other amount: (not exceeding the entire amount elected for the Health Care Reimbursement Account for the Plan Year minus reimbursements). Plan Administrator 7a. Designation of Plan Administrator (Section 7.01): i. [ X ] Plan Sponsor ii. [ ] Committee appointed by Plan Sponsor iii. [ ] Other 7b. If D.7a.iii is selected, Name of Plan Administrator: 8a. Type of indemnification for the Plan Administrator (Section 7.02): i. [ ] None - the Company will not indemnify the Plan Administrator. ii. [ X ] Standard as provided in Section 7.02. iii. [ ] Custom. 8b. If D.8a.iii (Custom) is selected, indemnification for the Plan Administrator is provided pursuant to an Addendum to the Adoption Agreement. State Law Rules 10a. If A.5 is "No" (non-ERISA Plan), is the Plan subject to other state law rules?: [ ] Yes [ ] No 10b. If A.5 is "No" (non-ERISA Plan) and D.10a is "Yes," enter any state law rules that apply to the Plan: . Page 467 of 1053 Copyright 2002-2022 Sterling Administration 10 E. EFFECTIVE DATES Use this Section to provide any effective dates for Plan provisions other than the Effective Date specified in A.3. F. EXECUTION PAGE Failure to properly fill out the Adoption Agreement may result in the failure of the Plan to achieve its intended tax consequences. The Plan shall consist of this Adoption Agreement, its related Basic Plan Document and any related Appendix and Addendum to the Adoption Agreement. Additional participating employers may be specified in an addendum to the Adoption Agreement. The undersigned agree to be bound by the terms of this Adoption Agreement and Basic Plan Document and acknowledge receipt of same. The Plan Sponsor caused this Plan to be executed this day of , 2025. CITY OF HERMOSA BEACH: Signature: Print Name: Title/Position: V3.00-3.00 Page 468 of 1053 ADOPT A RESOLUTION TO RETROACTIVELY APPROVE A SECTION 125 CAFETERIA PLAN AND ADOPTION AGREEMENT August 26, 2025 Page 469 of 1053 BACKGROUND •In January 2023, the City implemented a “Cafeteria Plan” under Section 125 of the Internal Revenue Services (IRS) Code. •A Section 125 Plan allows for pretax payroll deductions for healthcare plans, other medical out-of-pocket expenses and dependent care expenses. •The City followed the required steps to establish and implement Section 125 Cafeteria Plan. However, a recent audit of files revealed that there was a requirement for the governing body (i.e., the City Council) to approve the plan by resolution to comply with IRS regulations. Page 470 of 1053 RECOMMENDATION: •Adopt a Resolution to approve a Section 125 Cafeteria Plan, retroactive to January 1, 2023; and •Authorize the City Manager to execute a Section 125 Cafeteria Plan Adoption Agreement, subject to approval by the City Attorney. Page 471 of 1053 City of Hermosa Beach | Page 1 of 5 Meeting Date: August 26, 2025 Staff Report No. 25-PW-050 Honorable Mayor and Members of the Hermosa Beach City Council AWARD OF PROFESSIONAL SERVICES AGREEMENT FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR CIP 699 PARKING LOT C IMPROVEMENTS TO H.W. LOCHNER, INC. (Public Works Director Joe SanClemente) Recommended Action: Staff recommends City Council: 1. Award a contract for construction management and inspection services for CIP 699 Parking Lot C Improvements to H.W. Lochner, Inc. at a not-to-exceed amount of $256,720.60 for a term of one year ending August 26, 2026, with an option to allow the City manager to extend up to one additional year (Attachment 1); 2. Authorize the Public Works Director to establish a 10 percent project contingency of $25,672; 3. Authorize the City Manager to approve contract amendments up to the amount of the approved project contingency; and 4. Authorize the Mayor to execute and the City Clerk to attest the proposed agreements subject to approval by the City Attorney. Executive Summary: The City of Hermosa Beach regularly employs third party consultants to provide specialty services to support the delivery of the City’s Capital Improvement Program (CIP). For CIP 699 - Parking Lot C Improvements project, which will advance high priority structural repair/rehabilitation of the existing concrete parking structure, the City sought expert services from qualified firms to provide construction management and inspection services to ensure a successful delivery of this critical project. Following a competitive Request for Proposals (RFP) process, staff recommends the City Council award the construction management and inspection services for CIP 699 - Parking Lot C Improvements Project to H.W. Lochner, Inc., at a not-to-exceed amount of $256,720.60, and a term of one year ending August 26, 2026. Staff also recommends City Council approval of an option to allow the City Manager to extend the Agreement up to one additional year and establish a 10 percent project contingency, if required. Background: CIP 699, Parking Lot C Improvements Project includes, but is not limited to, structural repairs and rehabilitation of the City’s Parking Structure. The project scope includes Page 472 of 1053 City of Hermosa Beach | Page 2 of 5 repairs of various structural components, concrete repairs, installation of waterproof coating, installation of new guardrails and barrier cables, improvements in the electrical room, replacement of light fixtures, installation of new sump pumps and a new level transducer, power washing of concrete surfaces, restriping, and aesthetic repairs to the parking structure. The scope of work for this project was developed based on a condition assessment report conducted by the City’s on-call civil engineering consultant in January 2021. The report recommended necessary structural, electrical, and mechanical system upgrades to address existing deficiencies. These repairs and upgrades are intended to extend the service life of various components, minimize downtime due to unscheduled repairs, and maintain the facility in optimal condition. At its May 13, 2025 meeting, the City Council awarded the construction contract for CIP 699 Parking Lot C Structure Improvements to Slater Waterproofing Inc. in the amount of $1,740,542. Construction is anticipated to begin in the first week of October 2025, following the summer season to avoid peak parking demand, with completion expected by the end of December 2025. City staff are coordinating with adjacent property owners, including Triwell Properties and the Beach House Hotel, to address and mitigate potential impacts during the temporary closure of the structure. Residents and business owners directly affected will be notified of construction dates, the type of work to be performed, potential vehicular and pedestrian impacts, and contact information for key project personnel. Project updates will also be posted regularly on the City’s website. Past Council Action Meeting Date Description May 13, 2025 City Council Awarded Construction Contract For CIP 699 Parking lot C Structure Improvements Construction of the necessary improvements at Parking Lot C requires dedicated expert oversight to ensure quality, safety, and timely completion. While the Public Works Department regularly manages multiple construction contracts and third-party work in the public right-of-way, parking structures have unique structural and safety requirements that demand specialized knowledge. Staff will provide construction management oversight and will also retain the services of a qualified inspection and construction management consulting firm, specialized in parking structure construction and repairs, to augment staff’s efforts and provide technical oversight support. Analysis: On June 24, 2025, the City issued a Request for Proposals (RFP) 25-004 (Attachment 2) inviting experienced and highly qualified firms to submit a proposals through a competitive process to provide construction management and inspections services for the project. The RFP was posted on the City’s online bidding platform, Planet Bids. On Page 473 of 1053 City of Hermosa Beach | Page 3 of 5 Tuesday, July 29, 2025, a total of seven proposals were received in response to the RFP. To address the broader expertise and experience needed to assist the Public Works Department with the successful delivery of CIP 699 Parking Lot C Improvements Project, staff required each firm to assemble a team capable of performing, at a minimum, all elements of the scope of work as outlined in the RFP, including, but not limited to construction management and inspection services. The proposing firms are listed below in alphabetical order: Ally Construction services; FCG Consultants; GAJ Engineering LLC; H.W. Lochner, Inc.; Kane Construction Services, Inc.; Paul Hansen Engineering LLC; and Transtech Engineers. The proposals were independently evaluated in detail by a staff review panel and scored based on the following weighted criteria: Approach and Methods (30 percent) o Demonstration of the team’s ability to be responsive to the City’s needs and provide a high level of customer service. o Evidence of the team’s ability to successfully deliver project tasks and deliverables within the identified project budget and minimize cost overruns. o Evidence of the team’s ability to work collaboratively with other firms and stakeholders - in a dynamic working environment. o Demonstration of the team’s commitment to accurate and superior work products and services as detailed in the project management plan. o A well thought-out and tailored approach to completing the work that responds to the City’s particular issues and needs. o Incorporation of innovative and/or creative approaches for providing the services that will maximize efficient, cost-effective operations or increased performance capabilities Relevant Experience and Expertise (50 percent) o The consultant team’s ability to dedicate a strong contract manager, with knowledge of the needs of a Public Works Department, that will serve as a single point of contact for the duration of the project. o Recent experience of providing similar services for other jurisdictions. Page 474 of 1053 City of Hermosa Beach | Page 4 of 5 o Familiarity and experience with applicable industry standards and any relevant federal, state, or local requirements. o The depth and appropriateness of experience of individual members of the technical team as they relate to the specific technical tasks called for by the project. o The team’s experience and ability to clearly communicate technical concepts and terminology with the community. Administration (20 percent) o Billing rates and ability to comply with billing requirements o The extent and nature of any proposed amendments to the City’s Professional Services Agreement. The evaluation sought out firms with experience in construction management and inspection services of parking structures, as well as a proven track record of providing a responsive and knowledgeable personnel to ensure the timely execution of all construction oversight tasks. This includes the ability to coordinate effectively with contractors, maintain quality assurance, and address issues that may arise durin g the course of construction. Based on a comprehensive review, staff recommends awarding the construction management and inspection services contract for CIP 699 – Parking Lot C Improvements to H.W. Lochner, Inc. (Attachments 3 and 4). H.W. Lochner, Inc.’s proposal ranked the highest according to the weighted selection criteria compared to the other proposals received. The resulting proposer rankings are as follows: Ranking Company 1 H.W. Lochner, Inc. 2 Transtech Engineers 3 FCG Consultants 4 Paul Hansen Engineering LLC 5 Kane Construction Services, Inc 6 Ally Construction services 7 GAJ Engineering, LLC H.W. Lochner, Inc. exhibited the greatest understanding of the City’s needs and ability to provide construction management and inspection services while ensuring the highest quality. H.W. Lochner, Inc., has provided construction management and inspection services for both the CIP 689 Clark Building Renovations project and the Annual Pavement Improvements projects for the City since 2023, delivering exceptional service. If approved, construction management and inspection services for CIP 699 – Parking Lot C Improvements would commence immediately. Page 475 of 1053 City of Hermosa Beach | Page 5 of 5 Fiscal Impact: The CIP 699 Parking Structure Lot C Improvement project budget is already budgeted as part of the City’s Adopted FY 2025-26 Budget. There is available budget for the construction management and inspection services of $256,720.60 and a 10 percent contingency of $25,672 for a total construction management and professional services budget not to exceed $282,392.60. Agreement Request Agreement Request Amount FY 2025-26 Budget Dept. Account # Contract Amount H.W. Lochner, Inc. $282,392.60 301-8699-4201 $282,392.60 Attachments: 1. Proposed Agreement with H.W. Lochner, Inc. Proposal 2. RFP 25-004: On-Call Staff Augmentation Services 3. H.W. Lochner, Inc. Proposal 4. H.W. Lochner, Inc. Fee Proposal Respectfully Submitted by: Karla Vargas, Assistant Engineer Concur: Saad Malim, City Engineer Concur: Joe SanClemente, Public Works Director Noted for Fiscal Impact: Henry Chao, Finance Manager Concur: Brandon Walker, Administrative Services Director Legal Review: Todd Leishman, Interim City Attorney Approved: Steve Napolitano, Interim City Manager Page 476 of 1053 CONTRACT FOR PROFESSIONAL SERVICES TO PROVIDE CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR CIP 699 PARKING STRUCTURE LOT “C” IMPROVEMENTS BETWEEN THE CITY OF HERMOSA BEACH AND H.W LOCHNER, INC. This AGREEMENT is entered into this 26th day of August, 2025, by and between the CITY OF Hermosa Beach, a general law city a municipal corporation (“CITY”) and H.W. Lochner, Inc., a California Corporation (“CONSULTANT”). R E C I T A L S A. The City desires to obtain on-call staff augmentation services. B. The City does not have the personnel able and/or available to perform the services required under this agreement and therefore, the City desires to contract for consulting services to accomplish this work. C. The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement. D. The City desires to contract with the Consultant to perform the services as described in Exhibit A of this Agreement. NOW, THEREFORE, based on the foregoing recitals, the City and the Consultant agree as follows: CONSIDERATION AND COMPENSATION As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, attached as EXHIBIT A. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement. As additional consideration, CITY agrees to pay CONSULTANT a total of $256,720.60, for CONSULTANT’s services, unless otherwise specified by written amendment to this Agreement. No additional compensation shall be paid for any other expenses incurred, unless first approved in writing by the City Manager or his/her designee. CONSULTANT shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous month. CITY shall pay CONSULTANT all uncontested amounts set forth in CONSULTANT’s invoice within 30 days after it is received. SCOPE OF SERVICES. CONSULTANT will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Exhibit A and incorporated herein by this reference. Page 477 of 1053 PW-PSA 25-004 Page 2 of 11 Except as herein otherwise expressly specified to be furnished by CITY, CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period in accordance with the schedule of compensation incorporated in “Exhibit A.” TIME OF PERFORMANCE. The services of the CONSULTANT are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by the CITY. FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT represents that CONSULTANT has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. KEY PERSONNEL. CONSULTANT’s key person assigned to perform work under this Agreement is Brittany Duhn. CONSULTANT shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City. TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on August 26, 2026, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number. PERMITS AND LICENSES. CONSULTANT will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement. TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing. Page 478 of 1053 PW-PSA 25-004 Page 3 of 11 CONSULTANT may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date. In the event of such termination, the CONSULTANT shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONSULTANT shall, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. INDEMNIFICATION. To the extent permitted by law, CONSULTANT shall indemnify, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature to the extent caused by CONSULTANT's negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT. CONSULTANT shall promptly pay any final judgment rendered against CITY (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the CONSULTANT’s negligence, recklessness or willful misconduct. CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation to the extent such fees, costs and all other costs are determined by the court of competent jurisdiction to have been caused by the actual negligence, recklessness or willful misconduct of the Consultant. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services. CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void. INDEPENDENT CONSULTANT. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the Page 479 of 1053 PW-PSA 25-004 Page 4 of 11 right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only. AUDIT OF RECORDS. CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONSULTANT further agrees to maintain such records for a period of three (3) years following final payment under this Agreement. CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement. CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONSULTANT will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures shall result in immediate termination of this Agreement. INSURANCE REQUIREMENTS. A. The CONSULTANT, at the CONSULTANT’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies: 1. Workers Compensation Insurance as required by law. The Consultant shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONSULTANT for City. 2. General Liability Coverage. The CONSULTANT shall maintain commercial general liability insurance in an amount of not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. 3. Automobile Liability Coverage. The CONSULTANT shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONSULTANT arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an Page 480 of 1053 PW-PSA 25-004 Page 5 of 11 amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence. 4. Professional Liability Coverage. The CONSULTANT shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONSULTANT’S operations under this Agreement, whether such operations be by the CONSULTANT or by its employees, subcontractors, or sub-consultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-per-occurrence basis. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect. B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and shall be endorsed as follows. CONSULTANT also agrees to require all contractors, and subcontractors to do likewise. 1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.” 2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy. 3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company. 4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents. 5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers. 6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY. C. CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against CONSULTANT arising out of the work performed under this agreement. CITY assumes no Page 481 of 1053 PW-PSA 25-004 Page 6 of 11 obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY. D. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions. E. The CONSULTANT shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement. F. Failure on the part of the CONSULTANT to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above. G. The commercial general and automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant’s behalf upon the Consultant’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach. USE OF OTHER CONSULTANTS. CONSULTANT must obtain CITY’s prior written approval to use any sub-consultants while performing any portion of this Agreement. Such approval must include approval of the proposed consultant and the terms of compensation. FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONSULTANT of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONSULTANT for anything done, furnished or relating to the CONSULTANT’S work or services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONSULTANT, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be Page 482 of 1053 PW-PSA 25-004 Page 7 of 11 deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the Consultant, its employees, sub-consultants and agents. CORRECTIONS. In addition to the above indemnification obligations, the CONSULTANT shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONSULTANT. In addition to all other available remedies, the City may deduct the cost of such correction from any retention amount held by the City or may withhold payment otherwise owed CONSULTANT under this Agreement up to the amount of the cost of correction. NON-APPROPRIATION OF FUNDS. Payments to be made to CONSULTANT by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONSULTANT’S services beyond the current fiscal year, the Agreement shall cover payment for CONSULTANT’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows: CITY CONSULTANT City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 ATTN: Joe SanClemente H.W. Lochner, Inc. 333 South Anita Drive Suite 800 Orange, CA 92868 ATTN: Zachary Wheeler Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section. A. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor Page 483 of 1053 PW-PSA 25-004 Page 8 of 11 has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability. B. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement. C. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County. D. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. E. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party. F. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’s city manager, or designee, may execute any such amendment on behalf of CITY. ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature. FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other. TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided. Page 484 of 1053 PW-PSA 25-004 Page 9 of 11 ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency. OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own all documents and other work product of the Consultant, except the Consultant’s notes and workpapers, which pertain to the work performed under this Agreement. The City shall have the sole right to use such materials in its discretion and without further compensation to the Consultant, but any re-use of such documents by the City on any other project without prior written consent of the Consultant shall be at the sole risk of the City. USE OF LOGO. The CITY grants the CONSULTANT permission to use its name, logo and/or trademark in deliverables produced by the CONSULTANT on the behalf of the CITY, such as written reports, presentation slides, press releases, social media graphics, and other public outreach materials. The CITY’s prior review of artwork and written approval is required for any use of CITY logo. CITY will provide an electronic copy of the most current logo to the CONSULTANT for use in materials. The CONSULTANT will, in turn, only use the most current logo of the CITY. DISCLOSURE REQUIRED. (City and Consultant initials required at one of the following paragraphs) By their respective initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is a “consultant” for the purposes of the California Political Reform Act because Consultant’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18700.3(a) or otherwise serves in a staff capacity for which disclosure would otherwise be required were Consultant employed by the City. Consultant hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the City’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to consultant commencing services hereunder, the City’s Manager shall prepare and deliver to consultant a memorandum detailing the extent of Consultant’s disclosure obligations in accordance with the City’s Conflict of Interest Code. Page 485 of 1053 PW-PSA 25-004 Page 10 of 11 City Initials ______ Consultant Initials ______ OR By their initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is not a “consultant” for the purpose of the California Political Reform Act because Consultant’s duties and responsibilities are not within the scope of the definition of consultant in Fair Political Practice Commission Regulation 18700.3(a) and is otherwise not serving in staff capacity in accordance with the City’s Conflict of Interest Code. City Initials ______ Consultant Initials ______ COMPLIANCE WITH COVID-19 VACCINATION POLICY. All CONSULTANT’S employees, agents, officers and subcontractors who will be physically present in the City and have contact with City officials and employees or with the public shall be fully vaccinated from COVID- 19. CONSULTANT agrees to certify in writing to CITY that it complies with the foregoing. [SIGNATURES ON THE FOLLOWING PAGE] Page 486 of 1053 PW-PSA 25-004 Page 11 of 11 IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written. CITY OF HERMOSA BEACH CONSULTANT [MAYOR/CITY MANAGER] By: NAME/TITLE ATTEST: Myra Maravilla, City Clerk Taxpayer ID No. APPROVED AS TO FORM: Todd Leishman, Interim City Attorney Page 487 of 1053 RFP 25-004 City of Hermosa Beach Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements 1 REQUEST FOR PROPOSALS NO. 25-004 FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR CIP 699 PARKING STRUCTURE LOT “C” IMPROVEMENTS IN THE CITY OF HERMOSA BEACH, CALIFORNIA CITY OF HERMOSA BEACH Department of Public Works 1315 Valley Drive Hermosa Beach, CA 90254 Page 488 of 1053 RFP 25-004 City of Hermosa Beach Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements 2 BEACH HERMOSA OF CITY 1315 Valley Drive, Hermosa Beach, CA, 90254 Phone: (310) 318-0210, FAX: (310) 937-5015 www.hermosabeach.gov RFP NUMBER: 25-004 RFP TITLE: PROJECT MANAGEMENT AND INSPECTION SERVICES CIP 699 PARKING STRUCTURE LOT “C” IMPROVEMENTS REQUESTING DEPARTMENT: Public Works – Engineering Division RELEASE DATE: June 24, 2025 DUE DATE: July 24, 2025 @ 2:00 p.m. (PST) Notice is hereby given that the Department of Public Works of the City of Hermosa Beach will receive proposals for: RFP# 25-004, PROJECT MANAGEMENT AND INSPECTION SERVICES CIP 699 PARKING STRUCTURE LOT “C” IMPROVEMENTS Proposals must be submitted as PDF via the PlanetBids Portal (pbsystem.planetbids.com/portal/51313/portal-home) and will be received until 2:00 p.m. (PST), July 24, 2025. Proposals will not be opened at that time but will be submitted to the Public Works Department for verification and compliance with specifications and subsequent recommendation to City Council for award of a contract or rejection of the responses, as deemed appropriate. The City reserves the right to make no award. All questions regarding the content of the RFP shall be submitted on the PlanetBids Portal by no later than 2:00 pm on July 15, 2025. All responses to questions will be transmitted via the Planetbids Portal. Page 489 of 1053 RFP 25-004 City of Hermosa Beach Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements 3 Table of Contents 1. Introduction ..................................................................................................................................... 4 1.2 RFP Timeline ................................................................................................................................. 4 1.3 Submittal Procedures ............................................................................................................. 4 1.4 Contact .................................................................................................................................. 5 1.5 General RFP Conditions .............................................................................................................. 5 2. Scope of Services................................................................................................................................ 10 2.1 City Location and Characteristics ........................................................................................... 10 2.2 Description ................................................................................................................................ 10 3. Submittal Instructions ........................................................................................................................ 17 3.1 Proposal Format ........................................................................................................................ 17 3.2 Proposal Content ...................................................................................................................... 17 3.2.1 Cover Letter ........................................................................................................................ 17 3.2.2 Firm Profile ........................................................................................................................... 17 3.2.3 Project Understanding and Approach to Scope of Work ............................... 18 Statement of Project Understanding ............................................................................... 18 Organizational Chart .................................................................................................................. 18 Relevant Experience and References ....................................................................................... 19 3.2.6 Required Forms ............................................................................................................ 22 3.2.7 Proposed Fee .............................................................................................................. 22 4. Evaluation and Selection .................................................................................................................... 22 4.1 Review Process ......................................................................................................................... 22 5. Contract Expectations ........................................................................................................................ 25 5.1 Contract Period ......................................................................................................................... 25 5.2 Professional Services Agreement ............................................................................................ 25 5.3 Standards of Work ..................................................................................................................... 25 5.4 Invoicing .................................................................................................................................... 25 6.1 Certification of Qualifications .............................................................................................. 26 6.2 Non-Collusion Affidavit ......................................................................................................... 27 6.3 Compliance with Insurance Requirements ......................................................................... 28 6.4 Acknowledgement of Professional Services Agreement ................................................... 29 Page 490 of 1053 RFP 25-004 City of Hermosa Beach Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements 4 1. Introduction 1.1 Invitation for Proposals The City of Hermosa Beach (“City”) is seeking Proposals from qualified individuals or firms (“Consultant”) to provide Construction Management and Inspection Services for CIP 699- Parking Structure Lot “C” Improvements. The selected Consultant would assist the City’s Public Works Department by providing Construction Management and Inspection Services as related to the subject project. The scope of work includes repairs/rehabilitation of concrete work, waterproofing enhancement, installing new guardrails, new barrier cables, installation of new sump pumps and a new level transducer, power washing of the concrete surfaces, restriping, replacement of light fixtures and aesthetic repairs of the parking structure and other related work to complete the work per project’s plans and specifications. A copy of the plans and specifications has been included in this RFP. 1.2 RFP Timeline RFP posted June 24, 2025 Deadline to submit written questions July 15, 2025 – 2 PM (PST) Posting of responses to questions July 17, 2025 – 2 PM (PST) Deadline to submit proposals July 24, 2025 - 2 PM (PST) Interviews for selected firms if the City wishes to do so TBD Tentative award August 26, 2025 1.3 Submittal Procedures Respondents shall submit one copy of the proposal and one copy of the proposed fee in PDF format (separate files) on the PlanetBids Portal. No responses will be accepted after the listed date and time. The format, content, and procedures for submitting a proposal are provided in further detail within the RFP (see Section 3). Page 491 of 1053 RFP 25-004 City of Hermosa Beach Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements 5 1.4 Contact All questions regarding the content of the RFP shall be submitted on the PlanetBids Portal. All responses to questions will be transmitted via the Planetbids Portal. 1.5 General RFP Conditions The following instructions and conditions apply to this RFP: Pre-Contractual Expenses The City of Hermosa Beach shall not, in any event, be liable for any pre-contractual expenses incurred by any consultant. In addition, no consultant shall include any such expenses as part of the price proposed. Pre-contractual expenses are defined as expenses incurred by bidders in: • Preparing a proposal in response to this RFP. • Submitting that response to the City of Hermosa Beach. • Negotiating with the City of Hermosa Beach any matter related to this RFP, proposal, and/or contractual agreement. • Any other expenses incurred by the consultant prior to the date of an executed contract. Authority to Withdraw RFP and/or Not Award Contract The City of Hermosa Beach reserves the right to withdraw this RFP at any time for any reason without prior notice. Further, the City makes no representations that any agreement will be awarded to any consultant responding to this RFP. The City expressly reserves the right to reject any and all responses to this RFP without indicating any reasons for such rejection(s). The release of this RFP does not obligate or compel the City to enter into a contract or agreement. Authority to Revise RFP and Request Additional Information The City reserves the rights to amend the RFP at any time, to determine the successful respondent(s), and to reject any or all responses or their components. Should it be necessary for the City to issue addendums to this RFP during the advertisement period, the City will post addendums to the PlanetBids Portal. It is the responsibility of all prospective respondents to check PlanetBids regularly to see whether any addenda or supplemental materials have been issued. Proposals shall acknowledge that the consultant is aware of all addendums which have been issued and has incorporated their provisions in their response by completing the Certification of Qualifications Form. Page 492 of 1053 RFP 25-004 City of Hermosa Beach Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements 6 The City reserves the right to request additional information or clarifications from consultants where it may serve the City s best interest. Other Conditions • ADDITIONAL SERVICES. The Scope of Work describes the minimum work to be accomplished. Upon final selection of the firm(s), the Scope of Work may be modified and refined during negotiations with the City. Any proposer that provides additional services can include those services in the proposal and list them as additional services. • AUTHORIZED SIGNATURES. Every proposal must be signed by the person or persons legally authorized to bind the consultant to a contract for the execution of the work. Upon request of the City, any agent submitting a proposal on behalf of a consultant shall provide a current power of attorney certifying the agent’s authority to bind the consultant. • AWARD OF QUALIFICATIONS. City reserves the right to negotiate final terms with the selected consultant, if any. Award may be made to the consultant offering the most advantageous proposal after consideration of all criteria. • COMPLIANCE WITH LAWS. All proposals shall comply with current federal, state, and other laws relative thereto. • CONFLICT OF INTEREST. By signing the Certification of Qualifications , the consultant declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this proposal or any work connected with this proposal. Should any agreement be approved in connection with this RFP, consultant declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated, or future material benefit arising therefrom. • DISQUALIFICATION OF PROPOSER. If there is reason to believe that collusion exists among the consultants, the City may refuse to consider proposal from participants in such collusion. No person, firm, or corporation under the same or different name shall make, file, or be interested in more than one proposal for the same work unless alternate proposal are called for. Reasonable grounds for believing that any consultant is interested in more than one proposal for the same work will cause the rejection of all proposals for the work in which a consultant is interested. Consultants shall submit as part of their proposal documents the completed Non-Collusion Affidavit. • EXAMINATION OF DOCUMENTS. It is the responsibility of the consultant to carefully and thoroughly examine and be familiar with these RFP documents, general conditions, all forms, specifications, drawings, plans, and addendums (if any). Consultants shall satisfy themselves as to the character, quantity, and quality of work to be performed and materials, labor, supervision necessary to perform the work as specified by these documents. The failure or neglect of the consultant to examine documents shall in no way relieve the consultant from any obligations with respect Page 493 of 1053 RFP 25-004 City of Hermosa Beach Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements 7 to the solicitation for and subsequent contract that may be awarded. The submission of a proposal shall constitute an acknowledgment upon which the City may rely that the consultant has thoroughly examined and is familiar with the RFP documents. The failure or neglect of a consultant to receive or examine any of the documents shall in no way relieve the consultant from any obligations with respect to the proposal. No claim will be allowed for additional compensation that is based upon a lack of knowledge of any solicitation document. • INTERPRETATION OF RFP DOCUMENTS. The city reserves the right to make corrections or clarifications of the information provided in this RFP. If any person is in doubt as to the true meaning of any part of this RFP document, or finds discrepancies or omissions in the document, the person may submit to the City a written request for an interpretation or correction. Oral statements, interpretations or clarifications concerning meaning or intent of the contents of this RFP by any person are unauthorized and invalid. Modifications to the RFP, including, but not limited to the scope of work, can be made only by written addendum issued by the City. Proposers shall submit all questions in writing to the contact listed in the announcement or submitted on the PlanetBids Portal. Proposers may not contact any other staff members with questions. The requesting party is responsible for prompt delivery of any requests. When the City considers interpretations necessary, interpretations will be in the form of an addendum to the RFP documents, and when issued, they will be sent as promptly as is practical to all parties recorded by the City as having received RFP documents. All such addenda shall become a part of the RFP document. It is the responsibility of each consultant to ensure the City has their correct business name, mailing address and e-mail address on file through the PlanetBids online portal. Any prospective consultants who obtained a set of RFP documents from the PlanetBids online portal are responsible for checking PlanetBids to verify if any subsequent Addendums were issued. • IRREGULARITIES. City reserves the right to waive non-material irregularities if such would be in the best interest of the City as determined by the City Manager. • NON-DISCRIMINATION. Consultant represents and warrants that it does not and will not discriminate against any employee or applicant for employment because of race, religion, gender, color, national origin, sexual orientation, ancestry, marital status, physical condition, pregnancy or pregnancy-related condition, political affiliation or opinion, age or medical condition. • NON-EXCLUSIVE. Should the City make an award, the successful consultant will enter into a NON-EXCLUSIVE professional services agreement and the City reserves the right to enter into agreements with other firms. • OFFERS OF MORE THAN ONE PRICE. Consultants are NOT allowed to submit more than one rate schedule. Page 494 of 1053 RFP 25-004 City of Hermosa Beach Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements 8 • OWNERSHIP. All data, documents and other products used or developed during the RFP process become the property of the City upon submission. All documents submitted in response to this RFP shall become the property of the City and a matter of public record pursuant to Government Code sections 6250 et seq. Proposal should not be marked as confidential or proprietary, and City may refuse to consider a proposal so marked. All information contained within the proposal will become a matter of public record. It is the responsibility of each bidder to clearly identify any and all information contained within its proposal that it considers to be confidential and/or proprietary. To the extent that the City agrees with that designation, such information will be held in confidence whenever possible. All other information will be considered public. • PROFESSIONAL SERVICES AGREEMENT. Prior to awarding any work, the selected Consultant will be required to execute a professional services agreement (sample attached) with the City. Any proposed change to the agreement shall be identified in the response to the RFP and shall be subject to the sole approval of the City. The City requires the Consultant to obtain and maintain a policy of professional liability and other insurance as indicated in the agreement. • NO PUBLIC OPENING/PUBLIC RECORDS ACT. Proposal shall be opened and its contents secured by City staff to prevent disclosure during the evaluative process and the process of negotiating with competing consultants. Adequate precautions shall be taken to treat each consultant fairly and to insure that information gleaned from competing proposals is not disclosed to other Consultants. Prices and other information concerning the proposal shall not be disclosed until a recommendation for award is made to the awarding authority. • PUBLIC RECORD. All proposals submitted in response to this RFP will become the property of the City upon submittal and a matter of public record when the City selects a proposer for recommendation to the City Council for its consideration pursuant to applicable law. • REPRESENTATIONS. The consultant understands and acknowledges that the representations made in their submitted proposal are material and important, and will be relied on by the City in evaluation of the proposal . Consultant misrepresentation shall be treated as fraudulent concealment from the City of the facts relating to the proposal. • SEVERABILITY. If any provisions or portion of any provisions, of this RFP are held invalid, illegal or unenforceable, they shall be severed from the RFP and the remaining provisions shall be valid and enforceable. • SUBCONTRACTOR INFORMATION. If the proposal includes the use of subconsultants, the consultant must identify specific subconsultants and the specific requirements of this RFP for which each proposed subconsultant would perform services. All subconsultant for work services must follow all required provisions of the prime contract. • VALIDITY. Proposal must be valid for a period of 90 days from the July 24, 2025. Page 495 of 1053 RFP 25-004 City of Hermosa Beach Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements 9 • WITHDRAWAL Proposals. Consultants’ authorized representative may withdraw from the RFP process only by written request received by this RFP’s contact person before the Submittal Deadline. • BUSINESS LICENSE. The selected firm(s) must obtain a City of Hermosa Beach Business license and maintain a current certificate of insurance with the City for the duration of the Professional Service Agreement. Page 496 of 1053 RFP 25-004 City of Hermosa Beach Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements 10 2. Scope of Services 2.1 City Location and Characteristics The City of Hermosa Beach is located within the southwestern coastal portion of Los Angeles County in what is commonly referred to locally as the “South Bay” area. The City is bounded on the north by the City of Manhattan Beach, on the south by the City of Redondo Beach, on the east by the City of Redondo Beach and the City of Manhattan Beach, and on the west by the Pacific Ocean. The City limits for Hermosa Beach encompass a relatively small land area, approximately 1.4 square miles. Hermosa Beach is thriving, and engaged community, with some 20,000 residents and draws a high number of visitors to its beaches and downtown. Governed by a five-member City Council with members elected at large, Hermosa Beach operates under the council/city manager form of government as a general law city. Like the community, the Council is informed, educated, and engaged. The programs and services provided by the City are accomplished through seven City departments: Administrative Services, City Clerk, City Manager, Community Development, Community Resources, Police, and Public Works. 2.2 Description The Public Works Department is responsible for engineering and oversight of the City's Capital Improvement Program (“CIP”) and maintenance of City facilities. The City is seeking Proposals from qualified consultants, or team of consultants, (“Consultant”) to provide Construction Management and Inspection Services for CIP 699- Parking Structure Lot “C” Improvements” Project. The selected Consultant would assist the City’s Public Works Department to manage the subject project during its pre-construction, construction, post construction and close-out phases. Consultants must have the expertise, experience, and demonstrated resources available to perform the work described in this RFP. Prospective firms should have significant experience, expertise, and familiarity in working with public agencies to provide the service(s) submitted in their Proposals in addition to specific services identified in this RFP. The Scope of Work, as may be modified through negotiation and/or by written addendum issued by the City, will be made a part of the Agreement. The selected firm(s) will be expected to furnish all personnel to provide the following services. 2.3 General Scope of Work The City of Hermosa Beach Public Works Department is requesting proposals for Construction Management, and Inspection services for CIP 699 -Parking Structure Lot “C” Improvements Project. This project has been awarded to a contractor. The City will issue a Notice to Proceed to the Contractor to start work on the project during the first week of Page 497 of 1053 RFP 25-004 City of Hermosa Beach Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements 11 October 2025. According to the Project’s specifications, work shall be completed by the contractor within seventy- five (75) working days from the date of the Notice to Proceed. The subject project is being funded through the City’s Capital Improvement Project’s fund. The value of the construction contract is $1,750,000. Copies of the Project Plans and Specifications have been included in this RFP for reference. This RFP is intended to establish the specifications, terms, and conditions governing the selection of the firm to provide Construction Management and Inspection Services to the City for the subject project. The contract term is expected to be from September of 2025 for the duration of the subject project and until the subject project has been fully accepted by the City. A construction contract has been awarded with the anticipated construction start date of October 6, 2025. The parking structure is utilized by the members of public however, several parking stalls are reserved for the exclusive use of the adjacent businesses, including a hotel and office buildings. Therefore, effective communication with these stakeholders is crucial to the overall success of this project. General: The City is interested in contracting with a consultant that will conduct and coordinate specified tasks related to advancing CIP 699- Parking Structure Lot “C” Improvements Project (“Project”) through its pre- construction, construction and post-construction phases. The Consultant shall comply with all insurance requirements of the City of Hermosa Beach, included in the sample contract in Attachment 1. Services to be Provided: The selected Consultant shall provide all services to complete Construction Management and Inspection services for the Project. The scope of services shall be fully outlined in the proposal including approach, personnel, and the cost and estimated time to perform the services. The scope of work may consist of the following items, but are not limited to the following: • Construction Management– Consultant shall provide a Construction Manager (CM) for the duration of the Project. The proposal shall also include, but not limited to, labor compliance, and any other activities as deemed necessary by the Consultant to implement the improvement on this project. • The CM shall provide expertise in construction management and contract administration required to successfully complete this project. The City will not expect the CM to serve as the Project Manager (PM). City staff perform the duties of the PM. The role of the CM is different than that of the PM in that the CM is responsible for management and observation of construction work whereas Page 498 of 1053 RFP 25-004 City of Hermosa Beach Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements 12 the PM only has an oversight role during construction and is responsible for the entire Project. The CM will be competent with all components of the Project and will be charged with successful completion of construction in compliance with the Project’s documents. Required material testing will be provided by a third party. • Project Coordination– The selected Consultant must provide an experienced CM who has successfully delivered services on similar projects with a minimum 5 years of experience. The CM must be able to perform the following: o Management Manage and coordinate all aspects of the project inclusive of services identified in the Request for Proposal (RFP). Coordinate with City staff, regulatory agencies, and project stakeholders. Prepare statements of working days and distribute them to the construction contractor on a weekly basis. Coordinate design changes. Participate in field meetings and document issues, findings, direction, changes, etc., and develop solutions. Provide the necessary personnel, equipment and transportation to facilitate the performance of the intended construction management services. Notify the City immediately if the proposed work schedule does not conform to the contract documents, including the plans, specifications, and permits, or that may require special inspection or testing, or work stoppage. Identify the scope of work for potential contract change orders and notify the City. Provide weekly progress reports to the City on the status of the Project, indicating major work activities, status of RFIs, submittals, change orders and other required information utilizing the City’s adopted project management tool, Procore. Reports may be requested more frequently or in a separate format, as requested by the city. Ensure that the construction contractor complies with all laws, rules, regulations, permits, and orders as provided by the contract. Ensure compliance with approved Quality Assurance Program (QAP). Other improvements/activities (e.g. optional items) as deemed necessary by the Consultant to implement the improvements on this Project. These optional items shall be included in the approach section of the proposal and shall also be included in the fee. o Meetings Conduct a pre-construction meeting and prepare agenda and minutes. Prior to the meeting, review PS&E and identify potential issues. Conduct and lead weekly construction progress meetings and prepare minutes. Prepare and distribute meeting agendas and Page 499 of 1053 RFP 25-004 City of Hermosa Beach Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements 13 minutes. o Schedule and Budget Deliver Project on time and within budget. Review Progress Schedule (Critical Path Method) by the construction contractor and recommend for approval. The CM shall review project-related invoices and progress payments; submit all invoices to the city’s PM with a recommendation stating the proper amount for payment. Prepare change orders in the standard City format. Submit to City for review and approval. Maintain an accounting of construction costs including approved change orders. Review payment requests. Prepare monthly progress payments and recommend approval. Prepare independent cost estimates for any changes resulting from design revisions or change in field conditions. Evaluate the merit of any potential claims, or requests for equitable adjustment submitted by the construction contractor. o Miscellaneous Review and coordinate approval of shop drawings with the design consultant. Review and approve material submittals. Log, track, and process submittals, Requests for Information (RFIs), Requests for Changes (RFCs), Contract Change Orders (CCOs), field directives, Notices of Potential Claim (NOPCs), Non-Conformance Reports (NCRs), construction schedule, and detailed traffic control plan. Consultant shall utilize the City’s construction management software “Procore”. Provide City with as-built and electronic set of drawings at Project completion. Monitor and review the construction contractor's as-built redlined drawings. Monitor materials documentation and testing results, as well as enforce corrections. Review and approve the construction contractor's safety program. Review and approve traffic control plans. Process all Project documentation per City and standard format. Maintain Project files per City guidelines. Other Project contract and construction management responsibilities as assigned. Advise the City of all complaints and inquiries from property owners, citizens, officials, or others and assist in the investigation and answering of such complaints and inquiries. Maintain a log showing disposition of each complaint and inquiry. The CM shall not authorize deviations from the construction contract documents without the City's consent. The CM shall not authorize change orders or extra work for the Project without the City's consent. The CM shall review the Contractor's videotape of preconstruction Page 500 of 1053 RFP 25-004 City of Hermosa Beach Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements 14 site conditions prior to any construction operation to confirm existing conditions within the limits of work, adjacent areas, and haul routes to document and clearly depict pre-existing conditions and prepare additional videotape and/or photographs to document site conditions as required to supplement the Contractor's videotape. The CM shall take and share construction documentation photographs on a regular basis; maintain a digital photographic library of all significant construction activities available for review on at least a weekly basis via project management software; provide unique file names for photos with date and location information included; take additional photographs to document differing site conditions, change order and claim items, and any special or unique conditions as they arise. The CM shall incorporate new software capabilities (Blue Beam, Procore, etc.) that allow photographs taken in the field to be linked to a PDF of the site plan/drawing/detail of the photographed location and provide a report of these photos linked to their location on a weekly basis, with photos uploaded to the approved project document management site regularly. The CM shall ensure that all relevant project communications are documented and promptly distributed to the city and applicable parties. All original project documents and final project reports shall be furnished to the city within 60 days following the city’s determination of Substantial Completion. The CM shall maintain field memoranda, transmittals, updated schedules, logs of shop drawings and other submittals, logs of RFI’s, change orders, progress payment requests, progress meeting reports, daily inspection reports, dates of utility service interruptions, and all other project The CM shall be responsible for assisting the PM with all aspects of Public Works contract compliance, change/claims negotiations and processing, and contract interpretations and enforcement. The CM shall coordinate testing and specialty services conducted by third parties, review daily inspection notes and identify and report nonconforming items. The CM shall notify the city of significant problems and discrepancies; assist the city with interpreting drawings, specifications and reference standards; monitor construction activities and schedules; assist the city with resolving constructability problems. Coordinate a final walk-through with all affected stakeholders, prepare punch list, certify completion of the Project, and recommend acceptance. Finalize record drawings, construction contract bid items, claims, and change orders and punch list items. Reconcile all accounting. Prepare all final reports, including report of completion for acceptance of the Project. Finalize and deliver all construction files to the city. All files shall be Page 501 of 1053 RFP 25-004 City of Hermosa Beach Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements 15 digitized and provided both in electronic and hardcopy format. • Construction Inspection– The selected Consultant must provide an experienced Construction Inspector (Inspector) who has successfully provided inspection services for projects similar in scope of work with at least 5 years of relevant experience. The Inspector tasks will include, but are not limited to the following: Review and inspection of the Contractor’s work and operations regarding scope of work per Project’s contract documents, safety, traffic control, quality and quantity of work. Ensures Contractor’s adherence to the environmental and regulatory conditions of the contract. Ensure Project construction is completed in accordance with approved plans, specifications, and estimate (PS&E) and referenced standards. In coordination with the CM and the City, resolve conflicts between plans and specifications and actual site conditions. Maintain complete and accurate daily contract records (including photographs). Records shall be in the format requested by the City. Also, records should document any significant discussions or occurrences that occur in the field. Responsible for quantity measurements and calculations for work performed. Ensure that all materials incorporated into the work are acceptable and of good quality. Obtain Certificates of Compliance and/or completes field releases of material. Assist in tracking approved changes for as-built records. Daily communication with the CM and the City on project status. The Inspector shall visit the project site daily for the life of the project. Coordinate with City staff and other Project stakeholders. Complete daily measurements of quantities of work with the construction contractor and daily diaries. Prepare monthly quantity estimates for use in progress payments. Provide daily diaries reports to City or its designee on a weekly basis. Maintain a daily diary which shall describe in detail all work accomplished on a daily basis, weather conditions, number of personnel employed, and labor classification, at the site by the construction contractor, quantities of materials incorporated into the project, quantities of bid item work completed, construction equipment at the site, deliveries of construction materials, material shortages, tests, labor disputes, general observations, and any unusual occurrences. Attend all Project meetings such as preconstruction, field, and progress meetings. Provide complete and documented measurements and calculations to administer progress payments, change orders, extra work, etc. Each working day, meet with the construction contractor to review proposed work plans, including specific details that may affect progress. Inform the CM and the City of any work which may result in a noteworthy impact to the city. Closely monitor material, and other necessary testing results and require the construction contractor to provide corrective measures Page 502 of 1053 RFP 25-004 City of Hermosa Beach Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements 16 to achieve compliance. Maintain copies of all permits needed to construct the Project and enforce special requirements of each. Ensure compliance with applicable regulations controlling the work. Perform SWPPP/WPCP compliance inspections and related duties. Document and take appropriate action to correct SWPPP/WPCP and/or BMP deficiencies. Document all contractor delays, reasons for delay, length of time for delay, and phases of work. Document that the required posters and wage rates are displayed at the job site Other related and required tasks. 2.4 Relevant Plans, Policies, Programs, or Projects Proposers should review the CIP 699 Parking Lot “C” Improvements plan and specifications ( Attachment 2). Page 503 of 1053 RFP 25-004 City of Hermosa Beach Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements 17 3. Submittal Instructions 3.1 Proposal Format Proposers shall submit one copy of the proposal and one copy of the rate schedule in PDF format on the PlanetBids Portal. 3.2 Proposal Content Proposals must be concise, but with sufficient detail to allow accurate evaluation and comparative analysis. Emphasis should be concentrated on conforming to the RFP instructions, responding to the RFP requirements, and on providing a complete and clear description of the offer. Proposals shall include the sections described in greater detail below. Do not include marketing brochures or other promotional material not connected with this RFP. 3.2.1 Cover Letter Proposals must be accompanied by a short cover letter, signed by an individual authorized to bind the proposing entity to all commitments made in the submittal. An unsigned proposal is grounds for rejection. The cover letter shall include: • Brief introduction of the firm (or team of firms); • Contact information for the person authorized to enter into an agreement with the City. • Contact information for the contract manager that will serve as the day-to-day contact with the City, serve as the source of information between any assigned staff and subconsultants; and ensure overall quality and responsiveness. • Concise statement of understanding of the scope of work; and • Acknowledgement of receipt of any addendums that were issued for this RFP. 3.2.2 Firm Profile Proposers should provide a brief profile of the prime consultant and any subconsultants. Information should be included, but is not limited to the following information: • Official name, address, email, and telephone number of the consultant’s primary point of contact. • Type of business entity of consultant (corporation, company, joint venture, etc.). Please enclose a copy of the Joint Venture Agreement if the entity is a joint venture. • Federal Employer I.D. Number. Page 504 of 1053 RFP 25-004 City of Hermosa Beach Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements 18 • Indication whether firm is totally or partially owned by another business organization (parent company) or individual. • Number of years consultant has been in business under the present business name. • The number of years of experience the consultant has had in providing required, equivalent, or related services. • Any failures or refusals to complete a contract, and explanation. 3.2.3 Project Understanding and Approach to Scope of Work Proposers should include in this section a statement of project understanding, organizational chart, approach to work program and summary of deliverables, described in greater detail below. Statement of Project Understanding The consultant must include in this section its understanding of the project and understanding of the Scope of Services noted herein. The consultant should be able to articulate a thorough understanding of the State, County and Local requirements, and other industry standards applicable to the project or services to be provided. Organizational Chart The proposer shall include an organizational chart that reflects the titles of key staff assigned to provide services under this proposal for the prime consultant and all subconsultants. The organizational chart should clearly identify names, titles, and professional licenses/certifications. It is the City s requirement to have the key personnel identified in the Organizational Chart remain with the individual project during its duration. After contract execution the Consultant shall not substitute key personnel (contract manager and others listed by name in the proposal) or subconsultants without prior written approval by the City. Approach to Work Program (Required and Optional Tasks) The City is seeking an effective, efficient and creative approach to preparing work products and meeting the City’s goals and timelines. In this section, proposers should include their recommended approach to providing the requested professional services and tasks noted in the Scope of Services in the RFP. The approach to the work plan shall be of such detail to demonstrate the proposer’s ability to accomplish project objectives. This section should also include proposed approaches and techniques to engagement of community and stakeholders. The proposer’s approach should provide detail on both Page 505 of 1053 RFP 25-004 City of Hermosa Beach Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements 19 the required and optional tasks identified in the scope of work, as well as any additional tasks or services performed by the proposer. The consultant shall provide the City with any additional services that the firm can provide. Consultant may itemize those services which are further beneficial but are not noted in this RFP as requirements. Roles and Responsibilities for City Staff The proposer should summarize any services NOT provided by their firm that are listed in the Scope of Work. Consultant shall also list any resources, City assistance or other items expected to be provided by City, “Work to be Performed or Provided by the City. 3.2.4 Project Management Plan Key to a creative, effective, and efficient delivery of projects is close coordination and communication between the City, community, and the selected consultant and stakeholders. In this section, proposers should provide information on scheduling and describe the firm or project manager’s approach to communications and Quality Assurance/Quality Control (QA/QC). Communications Approach Proposers should describe their recommended or preferred approach to project communications between the City and Consultant Team. This should include details on the frequency of project check-ins, progress updates, and meeting locations (i.e. phone, email, in-person). Communications protocols for coordinating with other City departments, agencies, and the community can be established during the project kick-off. Quality Assurance/Quality Control Approach Describe the firm’s QA/QC processes that will be adhered to during the term of the agreement. Describe the Consultant’s method of ensuring that the assigned personnel’s quality of work is high. 3.2.5 Experience and Qualifications Relevant Experience and References Proposers shall highlight their experience of providing similar services for other municipal clients. References for at least three (3) similar projects within the last five (5) years are required. Preference Page 506 of 1053 RFP 25-004 City of Hermosa Beach Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements 20 will be given to proposers who have completed construction management and inspection services for construction or repair/improvements of concrete parking structures. Please include the following information, at a minimum, for other similar projects: • Year started and completed • Contracting Agency and Department • Project Description • Key Personnel Assigned • Contract Value • Name, email, and phone number for agency project manager • Contract Value Experience and Qualifications of Key Personnel The consultant shall provide resumes indicating the experience and qualifications for the key personnel identified in the organization chart. Consultant shall also include the number and type of additional support personnel who will be providing services. At a minimum, the resume for each team member should include: • Name • Position and Role for This Project • Degrees and Certifications • Professional Memberships/Registrations • Summary of Experience • Work on Representative Project Similar in Scope If sub-consultants are to be used as part of this proposal, a resume of the sub- consultant and relevant experience is to be included in the same format. Assignment of Key Staff The key personnel identified in the Organizational Chart shall remain with the project during its duration. In this section, please indicate the availability of key Page 507 of 1053 RFP 25-004 City of Hermosa Beach Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements 21 personnel to pursue completion of projects. After contract execution the Consultant should not substitute key personnel (project manager, construction manager, inspector) and others listed by name in the proposal) or sub-consultants without prior written approval from the City. The consultant must request and justify the need for the substitution and obtain approval from the City prior to use of a different sub- consultant on the contract. The proposed substituted person must be as qualified as the original, and at the same or lower cost. In the event there are proposed changes in key personnel, including sub-consultants, during the term of the agreement that are outside of the consultant’s control, the consultant shall prepare a transition plan that is presented to the City’s project manager for review. Page 508 of 1053 RFP 25-004 City of Hermosa Beach Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements 22 3.2.6 Required Forms Consultant shall review, acknowledge and submit the following forms: • Certification of Qualifications. Consultant is required to sign and submit the Certification of Qualifications including acknowledgement that they have received and considered any addendums issued by the City in connection with this RFP. (See Section 6.1) • Non-Collusion Affidavit. Consultant is required to sign and submit the Non-Collusion Affidavit. (See Section 6.2) • Compliance with Insurance Requirements. Consultant shall demonstrate the willingness and ability to submit proof of the required insurance coverage as set forth in the Sample Professional Services Agreement. (See Section 6.3) • Acknowledgement of Professional Services Agreement. Consultant shall demonstrate willingness and ability to comply with the City’s Sample Professional Services Agreement and/or indicate any exceptions to the Professional Services Agreement. (See Section 6.4) 3.2.7 Proposed Fee Proposed fee shall be submitted through PlanetBids Portal as a separate file, labeled Proposed Fee” and indicate the firm s name. The proposed fee shall detail each task, number of anticipated hours to complete each task, hourly rate(s) of personnel assigned to each task and total amount for each task and a grand total, not to exceed fee, for all tasks. Rate schedule shall also detail any other direct costs, intended to be charged to the City (e.g., equipment, printing/materials). 4. Evaluation and Selection 4.1 Review Process The City will evaluate all proposals received in accordance with the evaluation criteria. The City shall not be obligated to accept the lowest proposed fee, but the City may make award(s) in the best interests of the City after all factors are considered, including, but not limited to, the demonstrated competence, experience, and professional qualifications of the Proposer. Evaluation scores will not be released until after the award, if one is made. Following the review of RFPs by the City’s team, the City may, if it chooses to do so, invite short- listed consultants to be interviewed by a panel of City staff, which may include non-city personnel at the Cityʼs discretion. Discussions may, at the City's discretion, be conducted with the most qualified Proposer(s). Discussions may be for the purpose of clarification to assure full understanding of, and responsiveness to the solicitation requirements. Proposers shall be Page 509 of 1053 RFP 25-004 City of Hermosa Beach Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements 23 accorded fair and equal treatment with respect to any opportunity for discussion and written revision of proposal. In conducting discussions, the City will not disclose information derived from proposal submitted by competing Proposers. The City will verify references of short-listed consultants, which may include entities/persons not listed as references. The City will select a consultant to negotiate for the performance of work. In negotiating the contract, the City may request modifications to the proposed scope or to the technical team or other elements of the proposal. If negotiations fail, the City will commence negotiations with the next qualified candidate. Work will promptly commence following contract award and satisfaction with contract requirements. Task orders resulting from this contract will be negotiated and executed between the City and the selected firm. 4.2 Evaluation Criteria Proposals will be evaluated based on their response to all provisions of this RFP. The City of Hermosa Beach will use the following criteria in its evaluation of proposals and the criteria will be weighed as stated: Approach and Methods (30%): • Demonstration of the team’s ability to be responsive to the City’s needs and provide a high level of customer service. • Evidence of the team’s ability to successfully deliver project tasks and deliverables within the identified project budget and minimize cost overruns. • Evidence of the team’s ability to work collaboratively with other firms and stakeholders - in a dynamic working environment. • Demonstration of the team’s commitment to accurate and superior work products and services as detailed in the project management plan. • A well thought-out and tailored approach to completing the work that responds to the City’s particular issues and needs. • Incorporation of innovative and/or creative approaches for providing the services that will maximize efficient, cost-effective operations or increased performance capabilities. Relevant Experience and Expertise (50%): • The consultant team’s ability to dedicate a strong contract manager, knowledge with the needs of a Public Works Department, that will serve as a single point of contact for the duration of the project. • Recent experience of providing similar services for other jurisdictions. Page 510 of 1053 RFP 25-004 City of Hermosa Beach Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements 24 • Familiarity and experience with applicable industry standards and any relevant federal, state, or local requirements. • The depth and appropriateness of experience of individual members of the technical team as they relate to the specific technical tasks called for by the project. • The team’s experience and ability to clearly communicate technical concepts and terminology with the community. Administration (20%): • Proposed fee. • The extent and nature of any proposed amendments to the City’s Professional Services Agreement. Interviews or verification of references may be required with the selected consultant(s). Page 511 of 1053 RFP 25-004 City of Hermosa Beach Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements 25 5. Contract Expectations 5.1 Contract Period The City anticipates the contract term would begin in September of 2025 with an anticipated duration of six (6) months. 5.2 Professional Services Agreement The selected consultant will be expected to comply with and sign the City’s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Attachment 1. The City Attorney or their designee retains the discretion to accept or reject proposed exceptions or modifications to the City ’s Professional Services Agreement. 5.3 Standards of Work In case of conflicts, ambiguities, discrepancies, errors, or omissions, Consultant shall submit the matter to City for clarification. Any work affected by such conflicts, ambiguities, discrepancies, errors or omissions which is performed by consultant prior to clarification by City shall be at Consultant's risk and expense. 5.4 Invoicing Each invoice shall contain a progress report describing the work completed during the billing period and shall also include cost information by task regarding, previous work billed to date, work billed during the reporting period, percentage of task completed and amount remaining by task. Invoices are to be submitted monthly and reference the assigned contract number and task order number. The invoices shall refer to the project title, and list charges by task, worker classification, hours, billing rate, and totals. Each invoice shall contain a progress report describing the work completed during the billing period and the following summary information: Contract Amount Total Prior Contract Billings Contract Work Performed this Period Total Contract Amount Performed to Date Contract Percent Complete Total Amount Remaining for the Contract Page 512 of 1053 RFP 25-004 City of Hermosa Beach Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements 26 6. Required Forms 6.1 Certification of Qualifications RFP #: 25-004 The undersigned hereby submits its proposal and agrees to be bound by the terms and conditions of this Request for Qualifications (“RFP”). 1. The proposer declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this proposal or any work connected with this proposal. Should any agreement be approved in connection with this RFP, Proposer declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom. 2. By submitting the response to this request, Proposer agrees, if selected to furnish services to the City in accordance with this RFP. 3. Proposer has carefully reviewed its proposal and understands and agrees that the City is not responsible for any errors or omissions on the part of the Proposer and that the Proposer is responsible for them. 4. It is understood and agreed that the City reserves the right to accept or reject any or all proposal and to waive any informality or irregularity in any proposal received by the City. 5. The Proposal response includes all of the commentary, figures and data required by the RFP. 6. The Proposal shall be valid for 90 days from the date of submittal. 7. The proposer acknowledges that the City may issue addendums related to this RFP and that the proposer has reviewed the following addendums which have been issued: Addendum: _____________________________ Addendum: _____________________________ 8. Proposer further acknowledges the provisions of any addendums issued have been incorporated into their proposal. Signature of Authorized Representative: ____________________________________________ Printed Name and Title: ________________________________________ Page 513 of 1053 RFP 25-004 City of Hermosa Beach Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements 27 6.2 Non-Collusion Affidavit RFP #: 25-004 The undersigned declares states and certifies that: 1. This Proposal is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation. 2. This Proposal is genuine and not collusive or sham. 3. I have not directly or indirectly induced or solicited any other Proposer to put in a false or sham Proposal and I have not directly or indirectly colluded, conspired, connived, or agreed with any other Proposer or anyone else to put in a sham Proposal or to refrain from submitting to this RFP. 4. I have not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the rate schedule price or to fix any overhead, profit or cost element of the rate schedule price or to secure any advantage against the City of Hermosa Beach or of anyone interested in the proposed contract. 5. All statements contained in the Proposal and related documents are true. 6. I have not directly or indirectly submitted the rate schedule price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any person, corporation, partnership, company, association, organization, RFP depository, or to any member or agent thereof, to effectuate a collusive or sham proposal. 7. I have not entered into any arrangement or agreement with any City of Hermosa Beach public officer in connection with this Proposal. 8. I understand collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards. Signature of Authorized Representative: ____________________________________________ Printed Name and Title: ____________________________________________ Page 514 of 1053 RFP 25-004 City of Hermosa Beach Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements 28 6.3 Compliance with Insurance Requirements RFP #: 25-004 The selected consultant will be expected to comply with the City s insurance requirements contained within this Request for Proposals(“RFP”). The undersigned declares states and certifies that: 1. The proposer agrees, acknowledges and is fully aware of the insurance requirements as specified in the RFP. 2. If selected, the proposer agrees to accept all conditions and requirements as contained therein. Signature of Authorized Representative: ____________________________________________ Printed Name and Title: ____________________________________________ Page 515 of 1053 RFP 25-004 City of Hermosa Beach Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements 29 6.4 Acknowledgement of Professional Services Agreement RFP #: 25-004 The selected consultant will be expected to comply with and sign the City s Professional Services Agreement. Proposers shall identify and/or indicate any exceptions to the Sample Professional Services Agreement included as Attachment 1. The City Attorney or their designee retains the discretion to accept or reject proposed exceptions or modifications to the City s Professional Services Agreement. 1. The proposer agrees, acknowledges and is fully aware of the conditions specified in the City’s Sample Professional Services Agreement. 2. The proposer agrees to accept all conditions and requirements as contained therein with exceptions noted as follows: _________________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ____________ Signature of Authorized Representative: ____________________________________________ Printed Name and Title: ____________________________________________ Page 516 of 1053 ATTACHMENT 1 SAMPLE PROFESSIONAL SERVICES AGREEMENT Page 517 of 1053 RFP 25-004 City of Hermosa Beach Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements 31 CONTRACT FOR PROFESSIONAL SERVICES TO ________________________________________________________________ BETWEEN THE CITY OF HERMOSA BEACH AND ___________________________ This AGREEMENT is entered into this day of , 2025, by and between the CITY OF Hermosa Beach, a general law city a municipal corporation (“CITY”) and _, a limited liability company (“CONSULTANT”). R E C I T A L S A. The City desires to __________________________________________. B. The City does not have the personnel able and/or available to perform the services required under this agreement and therefore, the City desires to contract for consulting services to accomplish this work. C. The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement. D. The City desires to contract with the Consultant to perform the services as described in Exhibit A, Request for Qualifications, and Exhibit B, Proposal of this Agreement. NOW, THEREFORE, based on the foregoing recitals, the City and the Consultant agree as follows: CONSIDERATION AND COMPENSATION As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, attached described in Exhibit A and Exhibit B. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement. As additional consideration, CITY agrees to pay CONSULTANT a total of $ , for CONSULTANT’s services, unless otherwise specified by written amendment to this Agreement. No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee. CONSULTANT shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous month. CITY shall pay CONSULTANT all uncontested amounts set forth in CONSULTANT’s invoice within 30 days after it is received. SCOPE OF SERVICES. CONSULTANT will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Exhibit A and Exhibit B and incorporated herein by this reference. Page 518 of 1053 RFP 25-004 City of Hermosa Beach Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements 32 Except as herein otherwise expressly specified to be furnished by CITY, CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period in accordance with the agreed upon method of payment and/or schedule of compensation incorporated in Exhibit A and Exhibit B. TIME OF PERFORMANCE. The services of the CONSULTANT are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction, in accordance with the schedules incorporated in Exhibit A and Exhibit B, unless extended in writing by the CITY. FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT represents that CONSULTANT has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. KEY PERSONNEL. CONSULTANT’s key person assigned to perform work under this Agreement is ________________. CONSULTANT shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City. TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on __________, 20___, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number. PERMITS AND LICENSES. CONSULTANT will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement. TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing. Page 519 of 1053 RFP 25-004 City of Hermosa Beach Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements 33 CONSULTANT may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date. In the event of such termination, the CONSULTANT shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONSULTANT shall, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. INDEMNIFICATION. To the extent permitted by law, CONSULTANT shall indemnify, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature to the extent caused by CONSULTANT's negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT. CONSULTANT shall promptly pay any final judgment rendered against CITY (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the CONSULTANT’s negligence, recklessness or willful misconduct. CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation to the extent such fees, costs and all other costs are determined by the court of competent jurisdiction to have been caused by the actual negligence, recklessness or willful misconduct of the Consultant. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services. CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void. INDEPENDENT CONSULTANT. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure Page 520 of 1053 RFP 25-004 City of Hermosa Beach Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements 34 of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only. AUDIT OF RECORDS. CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONSULTANT further agrees to maintain such records for a period of three (3) years following final payment under this Agreement. CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement. CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONSULTANT will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures shall result in immediate termination of this Agreement. INSURANCE REQUIREMENTS. A. The CONSULTANT, at the CONSULTANT’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies: 1. Workers Compensation Insurance as required by law. The Consultant shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONSULTANT for City. 2. General Liability Coverage. The CONSULTANT shall maintain commercial general liability insurance in an amount of not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. 3. Automobile Liability Coverage. The CONSULTANT shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONSULTANT arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence. Page 521 of 1053 RFP 25-004 City of Hermosa Beach Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements 35 4. Professional Liability Coverage. The CONSULTANT shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONSULTANT’S operations under this Agreement, whether such operations be by the CONSULTANT or by its employees, subcontractors, or subconsultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-per-occurrence basis. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect. B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and shall be endorsed as follows. CONSULTANT also agrees to require all contractors, and subcontractors to do likewise. 1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.” 2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy. 3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company. 4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents. 5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers. 6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY. C. CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against CONSULTANT arising out of the work performed under this agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY. D. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions. Page 522 of 1053 RFP 25-004 City of Hermosa Beach Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements 36 E. The CONSULTANT shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement. F. Failure on the part of the CONSULTANT to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above. G. The commercial general and automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant’s behalf upon the Consultant’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach. USE OF OTHER CONSULTANTS. CONSULTANT must obtain CITY’s prior written approval to use any subconsultants while performing any portion of this Agreement. Such approval must include approval of the proposed consultant and the terms of compensation. FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONSULTANT of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONSULTANT for anything done, furnished or relating to the CONSULTANT’S work or services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONSULTANT, its employees, subconsultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the Consultant, its employees, subconsultants and agents. CORRECTIONS. In addition to the above indemnification obligations, the CONSULTANT shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONSULTANT. In addition to all other available remedies, the City may deduct the cost of such correction from any retention amount held by the City or may Page 523 of 1053 RFP 25-004 City of Hermosa Beach Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements 37 withhold payment otherwise owed CONSULTANT under this Agreement up to the amount of the cost of correction. NON-APPROPRIATION OF FUNDS. Payments to be made to CONSULTANT by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONSULTANT’S services beyond the current fiscal year, the Agreement shall cover payment for CONSULTANT’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows: CITY CONSULTANT City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 ATTN: ATTN: Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section. A. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability. B. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement. Page 524 of 1053 RFP 25-004 City of Hermosa Beach Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements 38 C. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County. D. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. E. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party. F. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’s city manager, or designee, may execute any such amendment on behalf of CITY. ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature. FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other. TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided. ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the Page 525 of 1053 RFP 25-004 City of Hermosa Beach Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements 39 proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency. OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own all documents and other work product of the Consultant, except the Consultant’s notes and workpapers, which pertain to the work performed under this Agreement. The City shall have the sole right to use such materials in its discretion and without further compensation to the Consultant, but any re-use of such documents by the City on any other project without prior written consent of the Consultant shall be at the sole risk of the City. USE OF LOGO. The CITY grants the CONSULTANT permission to use its name, logo and/or trademark in deliverables produced by the CONSULTANT on the behalf of the CITY, such as written reports, presentation slides, press releases, social media graphics, and other public outreach materials. The CITY’s prior review of artwork and written approval is required for any use of CITY logo. CITY will provide an electronic copy of the most current logo to the CONSULTANT for use in materials. The CONSULTANT will, in turn, only use the most current logo of the CITY. DISCLOSURE REQUIRED. (City and Consultant initials required at one of the following paragraphs) By their respective initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is a “consultant” for the purposes of the California Political Reform Act because Consultant’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18700.3(a) or otherwise serves in a staff capacity for which disclosure would otherwise be required were Consultant employed by the City. Consultant hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the City’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to consultant commencing services hereunder, the City’s Manager shall prepare and deliver to consultant a memorandum detailing the extent of Consultant’s disclosure obligations in accordance with the City’s Conflict of Interest Code. City Initials ______ Consultant Initials ______ OR By their initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is not a “consultant” for the purpose of the California Political Reform Act because Consultant’s duties and responsibilities are not within the scope of the definition of consultant in Fair Political Practice Commission Regulation 18700.3(a) and is otherwise not serving in staff capacity in accordance with the City’s Conflict of Interest Code. City Initials ______ Consultant Initials ______ Page 526 of 1053 RFP 25-004 City of Hermosa Beach Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements 40 IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written. CITY OF HERMOSA BEACH CONSULTANT [MAYOR/CITY MANAGER] By: NAME/TITLE ATTEST: Myra Maravilla, City Clerk Taxpayer ID No. APPROVED AS TO FORM: Todd Leishman, Interim City Attorney Page 527 of 1053 41 ATTACHMENT 2 CIP 699 Parking Structure Lot “C” Improvements Plans and Specifications Page 528 of 1053 GENERAL NOTES: 1. CONSTRUCTION WORK HOURS ARE LIMITED TO 8:00AM TO 6:00 PM, MONDAY THROUGH FRIDAY. WORK IS PROHIBITED ON SATURDAYS, SUNDAYS, AND HOLIDAYS AS DEFINED IN THE SPECIAL PROVISIONS. 2. ALL WORK SHALL BE DONE IN ACCORDANCE WITH THE CONTRACT DOCUMENTS, THE LATEST EDITION OF THE STANDARD SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION (“GREENBOOK”), CITY OF HERMOSA BEACH PUBLIC WORKS STANDARDS, AND ALL OTHER CONTRACTUAL REQUIREMENTS. 3. ALL WORK DONE WITHIN THE PUBLIC RIGHT-OF-WAY SHALL BE DONE BY A LICENSED CONTRACTOR WITH A CLASS X LICENSE. 4. IT SHALL BE THE CONTRACTOR'S RESPONSIBILITY TO OBTAIN ALL NECESSARY PERMITS FROM THE CITY AND ANY OTHER JURISDICTIONAL AGENCIES REQUIRED TO ACCOMPLISH ALL WORK WITHIN THE PUBLIC RIGHT-OF-WAY. NO WORK SHALL START UNTIL ALL NECESSARY PERMITS ARE OBTAINED. 5. ALL WORK IS SUBJECT TO THE REQUIREMENTS OF THE PERMIT(S) OF THE CITY OF HERMOSA BEACH INCLUDING, BUT NOT LIMITED TO, BARRICADES, TRAFFIC CONTROL, BACKFILL COMPACTION, PAVEMENT REPAIRS, ETC. 6. ALL CONTRACTORS WORKING ON PUBLIC WORKS PROJECTS MUST HAVE A CURRENT CITY OF HERMOSA BEACH BUSINESS LICENSE. 7. THE CONTRACTOR SHALL PROVIDE WRITTEN NOTIFICATION TO THE PUBLIC WORKS DEPARTMENT ON A CITY-PROVIDED PUBLIC NOTICE FORM FOR APPROVAL THEN, UPON APPROVAL, DISTRIBUTE THE NOTICE TO ALL AFFECTED PROPERTIES AT LEAST 72 HOURS IN ADVANCE OF START OF CONSTRUCTION. NOTICE SHALL INFORM THE PUBLIC OF ALL CONSTRUCTION OPERATIONS INCLUDING ANY STREET CLOSURE OR PARKING RESTRICTION. 8. THE CONTRACTOR SHALL NOTIFY BUS COMPANIES OF ANY STREET CLOSURES AT LEAST 72 HOURS PRIOR TO THE COMMENCEMENT OF WORK. THE CONTRACTOR SHALL COORDINATE THE TEMPORARY RELOCATION OF ANY BUS STOP IMPACTED BY CONSTRUCTION; SEE AGENCY CONTACTS FOR CONTACT INFORMATION. 9. THE CONTRACTOR SHALL FAMILIARIZE THEMSELVES WITH THE PLANS PRIOR TO COMMENCING WORK. SHOULD CONFLICTING INFORMATION BE FOUND ON THE PLANS, THE CONTRACTOR SHALL NOTIFY THE ENGINEER BEFORE PROCEEDING WITH THE WORK IN QUESTION. 10.PRIOR TO COMMENCING CONSTRUCTION, THE CONTRACTOR SHALL VERIFY ALL EXISTING CONDITIONS IN THE FIELD INCLUDING DIMENSIONS AND SOIL CONDITIONS. IF THE FIELD CONDITIONS DIFFER FROM THOSE SHOWN ON THE PLANS, THE CONTRACTOR SHALL IMMEDIATELY NOTIFY THE ENGINEER AND SHALL NOT BEGIN CONSTRUCTION UNTIL THE CHANGED CONDITIONS HAVE BEEN EVALUATED AND ADDRESSED. ANY WORK PERFORMED IN CONFLICT WITH THE CONTRACT DOCUMENTS OR ANY APPLICABLE CODE REQUIREMENTS SHALL BE CORRECTED BY THE CONTRACTOR AT THEIR OWN EXPENSE AND AT NO EXPENSE TO THE CITY. 11.NOTES AND DETAILS ON THE DRAWINGS SHALL TAKE PRECEDENCE OVER GENERAL NOTES AND TYPICAL DETAILS. WHERE NO DETAILS ARE GIVEN CONSTRUCTION SHALL BE AS SHOWN FOR SIMILAR WORK. 12. THE CONTRACTOR SHALL SUPPLY ALL EQUIPMENT, LABOR, AND MATERIALS NECESSARY TO PERFORM THE WORK SHOWN ON THE PLAN. THE CONTRACTOR SHALL USE ADEQUATE NUMBERS OF SKILLED WORKERS WHO ARE THOROUGHLY TRAINED AND EXPERIENCED IN THE NECESSARY CRAFTS AND WHO ARE COMPLETELY FAMILIAR WITH THE SPECIFIED REQUIREMENTS AND THE METHODS REQUIRED PRIOR TO PERFORMANCE OF THE WORK. 13. THE CONTRACTOR SHALL COORDINATE ALL WORK, INCLUDING SUBCONTRACTORS' WORK, SO AS TO ELIMINATE CONFLICTS AND WORK TOWARD THE GENERAL COMPLETION OF THE ENTIRE PROJECT WITHIN THE CONTRACT PERIOD. 14. THE CONTRACTOR SHALL REPLACE ALL EXISTING IMPROVEMENTS (PAVEMENT, STRIPING, RAISED MARKERS, ETC.) DAMAGED DURING CONSTRUCTION IN KIND AND TO THE SAME OR BETTER CONDITION. 15. THE CONTRACTOR SHALL BE RESPONSIBLE FOR ANY DAMAGE OR EXCESSIVE WEAR AND TEAR TO ROADS, OR ADJACENT PUBLIC OR PRIVATE PROPERTY CAUSED BY CONSTRUCTION-RELATED WORK AND SHALL BE RESPONSIBLE TO IMPLEMENT MEASURES TO PREVENT SUCH DAMAGE. 16. ANY ASPHALT OR CONCRETE PAVEMENT WITHIN THE PROPERTY LIMITS THAT IS DAMAGED DURING CONSTRUCTION SHALL BE REMOVED AND REPLACED TO MEET CURRENT CITY STANDARDS. 17. ALL EXISTING SURFACE FEATURES SHALL BE PROTECTED IN PLACE UNLESS OTHERWISE NOTED. THE CONTRACTOR SHALL BE RESPONSIBLE FOR ANY DAMAGES DURING CONSTRUCTION. 18. ANY PUBLIC PROPERTY DAMAGED DURING CONSTRUCTION SHALL BE REPLACED IN KIND OR BETTER TO THE SATISFACTION OF THE PUBLIC WORKS INSPECTOR OR ENGINEER. THE CITY SHALL, AT ITS DISCRETION AND IN THE INTEREST OF PUBLIC SAFETY, MAKE ANY REPAIRS DEEMED NECESSARY; THE COST OF SUCH REPAIRS SHALL BE DEDUCTED FROM THE CONTRACT COST. 19.GRAFFITI IN FRESHLY POURED CONCRETE SHALL BE REMOVED BY WHATEVER MEANS NECESSARY UP TO AND INCLUDING REMOVAL AND REPLACEMENT. 20.UNLESS OTHERWISE NOTED, ALL TRAFFIC SIGNS SHALL BE PROTECTED IN PLACE BY THE CONTRACTOR. 21. THE CONTRACTOR SHALL BE RESPONSIBLE FOR MAINTAINING AN APPROVED COPY OF CONSTRUCTION PLANS AT THE PROJECT SITE DURING CONSTRUCTION. ALL DRAWINGS ARE CONSIDERED PART OF THE CONTRACT DOCUMENTS. 22. THE CONTRACTOR SHALL MAKE AVAILABLE FOR THE INSPECTOR'S REVIEW, ON A DAILY BASIS, AS-BUILT DRAWINGS FOR WORK PERFORMED UP TO AND INCLUDING THE PREVIOUS DAY'S ACTIVITIES. WORK SHALL NOT BE CONSIDERED COMPLETE UNTIL AS-BUILT DRAWINGS ARE SUBMITTED AND ACCEPTED BY THE PUBLIC WORKS DIRECTOR. UTILITIES: 23. THE CONTRACTOR SHALL CALL IN A LOCATION REQUEST TO UNDERGROUND SERVICE ALERT (USA) AT (800) 227-2600 AT LEAST 72 HOURS BEFORE PERFORMING ANY DIGGING. SECTION 4216/4217 OF THE GOVERNMENT CODE REQUIRES THAT A DIGALERT IDENTIFICATION NUMBER BE ISSUED BEFORE A “PERMIT TO EXCAVATE” WILL BE VALID. THE CONTRACTOR SHALL PROVIDE THE DIGALERT NUMBER TO THE CITY, AND UPON EXPOSING ANY UNDERGROUND FACILITY, THE CONTRACTOR SHALL IMMEDIATELY NOTIFY THAT UTILITY COMPANY. 24.EXISTING UTILITIES AND STRUCTURES (UNDERGROUND, SURFACE, OR OVERHEAD) ARE INDICATED ONLY TO THE EXTENT THAT SUCH INFORMATION WAS KNOWN, MADE AVAILABLE TO, OR DISCOVERED BY THE DESIGNER IN PREPARING THE DRAWINGS. THE LOCATIONS, CONFIGURATIONS, AND PLAN VIEW ELEVATIONS OF SUBSURFACE FACILITIES ARE APPROXIMATE AND NOT ALL UTILITIES AND FACILITIES MAY BE INDICATED. 25. THE CONTRACTOR SHALL DETERMINE THE LOCATIONS, DEPTH, MATERIAL, CONDITIONS, ROUNDNESS, AND SIZE OF ALL UTILITIES, AND SUBSTRUCTURES INCLUDING SERVICE CONNECTIONS AND LATERALS WITHIN THE ALIGNMENT AND WORK LIMITS OF THE PROPOSED IMPROVEMENTS. 26. THE CONTRACTOR SHALL BEAR THE COST OF REPAIRING OR REPLACING ANY OF SAID STRUCTURES DAMAGED BY THEM DURING THE PROSECUTION OF THE WORK. ALL REPAIRS AND REPLACEMENTS SHALL BE DONE IN THE PRESENCE OF THE INSPECTOR. ALL LOCATIONS SHOWN ON THE PLANS FOR UTILITIES HAVE BEEN TAKEN FROM AVAILABLE RECORDS AND THEIR COMPLETENESS AND CORRECTNESS ARE IN NO WAY GUARANTEED. 27.BEFORE CONSTRUCTION IS STARTED, CONTRACTOR SHALL COORDINATE WITH THE OWNER OF EACH UTILITY AND DEFINE THE REQUIREMENTS AND METHODS TO ACCOMMODATE THE PROTECTION, TEMPORARY SUPPORT, ADJUSTMENT, OR RELOCATION OF ANY UTILITIES AFFECTED BY THE PROPOSED WORK. THE CONTRACTOR SHALL EXERCISE CARE WHEN WORKING NEAR EXISTING UTILITIES AND SHALL BE RESPONSIBLE FOR ALL DAMAGE, BREAKAGE, OR LEAKS CAUSED BY THEIR WORK. 28. ALL EXISTING UTILITIES SHALL BE MAINTAINED AND PROTECTED IN PLACE BY THE CONTRACTOR UNLESS OTHERWISE NOTED. EXISTING UTILITIES AND/OR NEW IMPROVEMENTS SHALL BE SUPPORTED AS REQUIRED BY THE ENGINEER IN ACCORDANCE WITH SSPWC STANDARD PLAN 224-3. 29. ALL FIRE HYDRANTS, WATER CONTROL VALVES, AND MAINTENANCE HOLES SHALL BE KEPT FREE FROM OBSTRUCTIONS AND AVAILABLE FOR USE. 30.IT WILL BE THE CONTRACTOR'S RESPONSIBILITY TO ADJUST TO FINISHED GRADE EXISTING SEWER AND STORM DRAIN MAINTENANCE MANHOLES AND COVERS AND ALL OTHER UTILITY BOX AND VALVE COVERS. WHERE APPLICABLE, CONCRETE COLLARS SHALL BE INSTALLED TO MATCH FINISHED GRADE WHETHER INDICATED ON THE PLANS OR NOT. SEPARATION OF SEWER AND WATER FACILITIES SHALL BE IN CONFORMANCE WITH THE LATEST EDITION OF THE STATE CONCRETE COLLARS SHALL BE INSTALLED TO MATCH FINISHED GRADE WHETHER INDICATED ON THE PLANS OR NOT. 31.SEPARATION OF SEWER AND WATER FACILITIES SHALL BE IN CONFORMANCE WITH THE LATEST EDITION OF THE STATE OF CALIFORNIA DEPT OF HEALTH SERVICES. 32.SEWER LATERALS SHALL BE CONNECTED TO THE SEWER MAIN WITH WYES. 33.SEWER LINES SHALL BE TESTED PRIOR TO MAKING PERMANENT SERVICE CONNECTIONS. 34.IN ADDITION TO ITEMS LISTED IN THESE PLANS, THE CONTRACTOR SHALL FURNISH ALL NECESSARY ADAPTORS, COUPLINGS, BOLTS, GASKETS, CAULKING MATERIALS, AND REPAVING MATERIALS AS REQUIRED TO COMPLETE THE WORK. 35.PIPES SHALL BE CONSTRUCTED SO AS TO PROVIDE THE FOLLOWING MINIMUM CLEARANCES TO EXISTING OR OTHER PROPOSED UNDERGROUND CONDUITS OR STRUCTURES (UNLESS OTHERWISE NOTED ON PLANS OR IN SPECS): a. HORIZONTAL: 24-INCHES OUTSIDE DIAMETER TO OUTSIDE DIAMETER b. VERTICAL: 12-INCHES OUTSIDE DIAMETER TO OUTSIDE DIAMETER 36.CONTRACTOR SHALL ADJUST SEWER MAIN ALIGNMENTS AS REQUIRED TO MAINTAIN MINIMUM CLEARANCE BETWEEN WATER MAIN AND OTHER EXISTING UTILITIES, VAULTS, MANHOLES, STRUCTURES, AND SUBSURFACE FACILITIES AT NO ADDITIONAL COST TO THE CITY. PIPELINE CONSTRUCTION IN THE VICINITY OF WATER MAINS SHALL, AT A MINIMUM, CONFORM TO THE LOS ANGELES COUNTY WATERWORKS DISTRICTS STD. PLAN W-50. 37.ALL CROSSING UTILITIES SHALL HAVE A MINIMUM 12-INCH CLEARANCE UNLESS OTHERWISE NOTED. 38.CONTRACTOR SHALL POTHOLE AND VERIFY DEPTH, LOCATION, AND DIMENSIONS OF EXISTING FACILITIES AND CONNECTION POINTS PRIOR TO CONSTRUCTION OF MAINS. 39.LOCATIONS OF EXISTING SEWER, GAS, AND WATER SERVICE LATERALS ARE NOT SHOWN ON THE PLANS. CONTRACTOR SHALL PROTECT IN PLACE ALL EXISTING SERVICES UNLESS OTHERWISE NOTED 40.BACKFILL OF TRENCHES SHALL BE DONE IN LIFTS OF NO MORE THAN 8-INCHES WITH WATER AND APPROPRIATE COMPACTION TOOLS USED BETWEEN EACH LIFT. ONE SACK SLURRY MIX CAN BE USED IN PLACE OF NATIVE SOIL. AFTER BACKFILLING THE TRENCH, A TEMPORARY ASPHALT PATCH SHALL BE PLACED OVER THE TRENCH AND REMAIN FOR NO MORE THAN TWO WEEKS. THE FINAL PATCH SHALL BE A MINIMUM OF 5” THICK OR 1” THICKER THAN THE EXISTING PAVEMENT. THE CONTRACTOR SHALL FOLLOW THE LATEST HERMOSA BEACH PUBLIC WORKS STANDARD DETAILS 115 - 117. 41.THE FINAL PATCH ON ASPHALT STREETS SHALL BE PER THE LATEST HERMOSA BEACH PUBLIC WORKS STANDARD PLANS 115 AND 116. 42.THE FINAL PATCH ON CONCRETE STREETS SHALL BE PER THE LATEST HERMOSA BEACH PUBLIC WORKS STANDARD PLAN 115. TRAFFIC CONTROL: 43.THE CONTRACTOR MAY PROHIBIT PARKING WITHIN THE CONSTRUCTION LIMITS AND AS NECESSARY TO COMPLETE THE WORK, SUBJECT TO THE APPROVAL OF THE ENGINEER. ACCESS TO ALL RESIDENCES AND BUSINESSES SHALL BE MAINTAINED AT ALL TIMES. IT IS THE CONTRACTOR'S RESPONSIBILITY TO POST “NO PARKING” SIGNS WITH SPECIFIC TIME FRAMES ON CITY-APPROVED SIGNS AT LEAST 72 HOURS PRIOR TO THE COMMENCEMENT OF WORK. 44.TRAFFIC CONTROL DEVICES AND METHODS SHALL CONFORM TO THE REQUIREMENTS OF THE STATE OF CALIFORNIA MANUAL OF UNIFORM TRAFFIC CONTROL DEVICES (CAMUTCD), LATEST REVISION, AND WORK AREA TRAFFIC CONTROL HANDBOOK (WATCH MANUAL), LATEST EDITION. 45.ALL STREET CLOSURES REQUIRE A TRAFFIC CONTROL PLAN TO BE REVIEWED AND APPROVED BY THE CITY ENGINEER PRIOR TO CONSTRUCTION. SITE CONTROL / SAFETY: 46.THE CONTRACTOR SHALL COMPLY WITH ALL LOCAL SOUND CONTROL AND NOISE LEVEL RULES, REGULATIONS, AND ORDINANCES WHICH APPLY TO ANY WORK PERFORMED PURSUANT TO THE CONTRACT. 47.ALL CONSTRUCTION SHALL BE IN CONFORMANCE WITH THE REGULATIONS OF CAL-OSHA. 48.ANY WALLS, FENCES, STRUCTURES, AND/OR APPURTENANCES ADJACENT TO THIS PROJECT EITHER IN THE PUBLIC RIGHT-OF-WAY OR ON PRIVATE PROPERTY SHALL BE PROTECTED IN PLACE, UNLESS OTHERWISE NOTED. IF THE CONTRACTOR'S ACTIVITIES DAMAGE OR ADVERSELY AFFECT SAID ITEMS IN ANY WAY, THE CONTRACTOR IS RESPONSIBLE FOR WORKING OUT AN ACCEPTABLE SOLUTION TO THE SATISFACTION OF THE AFFECTED PROPERTY OWNERS AT THE CONTRACTOR'S COST. 49.THE CONTRACTOR SHALL BE RESPONSIBLE DURING ALL PHASES OF THE WORK FOR PROVIDING PUBLIC SAFETY AND CONVENIENCE. 50. THE CONTRACTOR SHALL ASSUME SOLE AND COMPLETE RESPONSIBILITY FOR THE JOB SITE CONDITIONS, INCLUDING SAFETY OF ALL PERSONS AND PROPERTY, DURING THE COURSE OF CONSTRUCTION, AND UNTIL THE DATE OF THE NOTICE OF COMPLETION. THIS REQUIREMENT SHALL APPLY CONTINUOUSLY AND SHALL NOT BE LIMITED TO WORKING HOURS DESCRIBED IN THE PROJECT SPECIFICATIONS. 51.IN THE CASE OF SUSPENSION OF THE WORK FOR ANY CAUSE WHATSOEVER, THE CONTRACTOR SHALL BE RESPONSIBLE FOR ALL MATERIALS AND SHALL PROPERLY STORE THEM IF NECESSARY AND SHALL ERECT TEMPORARY STRUCTURE(S) WHERE NECESSARY. THE CITY WILL NOT BE HELD RESPONSIBLE FOR THE CARE OR PROTECTION OF ANY MATERIAL OR PARTS OF THE WORK PRIOR TO FINAL ACCEPTANCE, UNLESS OTHERWISE SPECIFIED. 52. THE CONTRACTOR IS RESPONSIBLE TO OBTAIN THEIR OWN STAGING AREA FOR ALL TOOLS, EQUIPMENT, MATERIAL, AND PARKING. AT THE END OF EACH DAY, THE CONTRACTOR SHALL REMOVE ALL MATERIALS, DEBRIS, FOREIGN MATERIAL, AND EQUIPMENT FROM THE JOB SITE UNLESS OTHERWISE APPROVED BY THE ENGINEER. THE PUBLIC RIGHT-OF-WAY SHALL NOT BE USED FOR A STAGING AREA AS DESCRIBED ABOVE UNLESS OTHERWISE MATERIAL, AND EQUIPMENT FROM THE JOB SITE UNLESS OTHERWISE APPROVED BY THE ENGINEER. 53. THE PUBLIC RIGHT-OF-WAY SHALL NOT BE USED FOR A STAGING AREA AS DESCRIBED ABOVE UNLESS OTHERWISE AUTHORIZED BY THE CITY. 54.WATER SHALL BE PROVIDED ON SITE AND USED TO CONTROL DUST DURING CONSTRUCTION OPERATIONS. THE CONTRACTOR IS RESPONSIBLE FOR OBTAINING A HYDRANT METER FROM CAL WATER (CALL (310) 420-7730) AND PAY FOR CONSTRUCTION WATER. 55.AS REQUIRED BY THE ENGINEER, THE CONTACTOR SHALL FURNISH AND OPERATE A SELF-LOADING MOTOR SWEEPER WITH SPRAY NOZZLES AT LEAST TWICE EACH WORKING DAY TO KEEP PAVED AREAS ACCEPTABLY CLEAN WHEREVER CONSTRUCTION, INCLUDING RESTORATION, IS INCOMPLETE. 56.PROPER BARRICADES SHALL BE PLACED AROUND ANY CONSTRUCTION SITE WITHIN THE PUBLIC RIGHT-OF-WAY. THESE BARRICADES SHALL COMPLY WITH THE REQUIREMENTS OF THE WATCH MANUAL. 57.ALL VEHICLES THAT INTRUDE INTO A NORMAL TRAFFIC LANE MUST HAVE PROPER SIGNAGE AND BARRICADES AS REQUIRED BY THE WATCH MANUAL. 58.ALL WORK VEHICLES ARE SUBJECT TO ALL APPLICABLE PARKING RESTRICTIONS. 59.FLAGMEN ARE REQUIRED FOR ANY VEHICLES THAT BLOCK THE TRAVEL LANE AND REQUIRE TRAFFIC TO USE THE OPPOSING LANE TO PASS. SURVEY / LAYOUT: 60. THE CONTRACTOR SHALL BE RESPONSIBLE FOR THE PROTECTION OF ALL SURVEY MONUMENTS INCLUDING PROPERTY CORNER MARKERS, UNLESS OTHERWISE NOTED ON THE PLANS. PRIOR TO COMMENCEMENT OF WORK ALL SURVEY MONUMENTS IN THE PROJECT AREA SHALL BE LOCATED AND TIED OUT. THE CONTRACTOR SHALL ALSO BE RESPONSIBLE FOR REPLACING ANY SURVEY MONUMENTS THAT ARE DISTRIBUTED DURING CONSTRUCTION. PROPERTY CORNER MARKERS AND SURVEY MONUMENTS DAMAGED BY CONSTRUCTION ACTIVITIES SHALL BE RE-ESTABLISHED BY A PROFESSIONAL SURVEYOR LICENSED IN THE STATE OF CALIFORNIA. 61.CONSTRUCTION STAKING FOR IMPROVEMENTS SHOWN ON THESE PLANS SHALL BE PERFORMED BY A PROFESSIONAL SURVEYOR LICENSED IN THE STATE OF CALIFORNIA. 62. ALL SURVEY POINTS AND MONUMENTS SHALL BE PROTECTED IN PLACE OR RESET AND RECORDED IF THEY ARE REMOVED OR DESTROYED DURING CONSTRUCTION. LANDSCAPE: 63. TREES AND FOLIAGE (TO DRIP LINE), SIGNS, PARKING METERS, AND OTHER IMPROVEMENTS SHALL BE PROTECTED IN PLACE, UNLESS OTHERWISE NOTED, AND ANY DAMAGE TO EXISTING IMPROVEMENTS SHALL BE REPAIRED OR THE IMPROVEMENTS REPLACED IN KIND AT THE CONTRACTOR'S EXPENSE. 64. TREES WITHIN THE PUBLIC RIGHT-OF-WAY MAY NOT BE REMOVED WITHOUT AUTHORIZATION FROM THE ENGINEER AND ARE TO BE PROTECTED FROM INJURY OR DAMAGE DURING CONSTRUCTION. 65. THE CONTRACTOR SHALL NOTIFY THE PUBLIC WORKS DEPARTMENT PRIOR TO ANY TRIMMING, REMOVING, OR RELOCATING OF AN EXISTING STREET TREE. 66.FOR ANY TREE REMOVED DURING THE COURSE OF CONSTRUCTION, THE TREE SHALL BE REPLACED BY TWO IN KIND IN LOCATIONS DETERMINED BY THE ENGINEER. 67.IF STREET TREES ARE REQUIRED IN THE PARKWAY, NEWLY INSTALLED TREES SHALL BE INSTALLED PER THE GREENBOOK TO THE SATISFACTION OF THE INSPECTOR OR ENGINEER. CONTACT THE PUBLIC WORKS DEPARTMENT FOR TYPE(S), SIZE(S), AND LOCATION(S) OF TREES. 68.PLANTED AND IRRIGATED PARKWAY(S), IF REQUIRED, SHALL HAVE MATERIALS AND PLANTS APPROVED BY THE ENGINEER PRIOR TO INSTALLATION. EROSION CONTROL: 69. THE CONTRACTOR SHALL MAINTAIN AND CLEAN, IF NECESSARY, ALL EXISTING ON-SITE AND ADJACENT STORM DRAIN INLETS DURING THE COURSE OF CONSTRUCTION AND UNTIL THE WORK IS FORMALLY ACCEPTED BY THE CITY. 70.ALL DEBRIS AND FOREIGN MATERIAL SHALL BE REMOVED FROM THE SITE AND DISPOSED OF AT AN APPROVED DISPOSAL SITE. THE CONTRACTOR SHALL OBTAIN NECESSARY PERMITS FOR THE TRANSPORTATION OF MATERIAL TO AND FROM THE SITE. THE REMOVAL AND DISPOSAL OF DEMOLITION ITEMS (TREES, PAVEMENT, SOIL, ETC.) SHALL BE AT THE CONTRACTOR'S EXPENSE. 71. THE CONTRACTOR IS ADVISED THAT ALL MATERIAL AND DEBRIS CREATED BY REMOVAL OPERATIONS SHALL BECOME THE CONTRACTOR'S PROPERTY AND SHALL BE REMOVED FROM THE JOB SITE IN A MANNER AND AT A LOCATION ACCEPTABLE TO ALL AGENCIES AFFECTED BY THE WORK UNLESS INSTRUCTED BY THE ENGINEER OTHERWISE. THE CITY SHALL HAVE RIGHT OF FIRST REFUSAL FOR SALVAGEABLE PARTS, AND IF INSTRUCTED BY THE ENGINEER THE CONTRACTOR SHALL DELIVER SUCH PARTS TO THE CITY YARD. 72. THE CONTRACTOR SHALL PROTECT IN PLACE ALL EXISTING CURB DRAINS AND PARKWAY CULVERTS WHETHER SPECIFIED ON THE PLANS OR NOT. THE CONTRACTOR SHALL ENSURE DRAINS AND CULVERTS REMAIN FUNCTIONAL AT ALL TIMES. 73. THE CONTRACTOR SHALL PROVIDE INLET PROTECTION FOR ALL INLETS DOWNSTREAM OF THE WORK AREA IN ACCORDANCE WITH CASQA BMP SE-10. 74.PRIOR TO STORM EVENTS SOIL BINDER, STRAW WATTLE, OR OTHER EROSION CONTROL DEVICES MAY BE APPLIED AND SECURED TO DISTURBED OPEN AREAS DURING GRADING OPERATIONS IF DETERMINED NECESSARY BY THE CONTRACTOR OR ENGINEER. REASONABLE CARE SHALL BE TAKEN WHEN HAULING ANY EARTH, SAND, GRAVEL, STONE, DEBRIS, OR ANY Know what's below.before you dig.Call R SHEET INDEX SHEET NO. DRAWING NO.SHEET TITLE VICINITY MAP PROJECT LOCATION PROJECT SITE LEGEND: CIP 699 PARKING STRUCTURE LOT "C" IMPROVEMENTS 1301 Hermosa ave LOCATION MAP PUBLIC WORKS DEPARTMENT CITY OF HERMOSA BEACH CITY OF HE R M O S A B E ACH, CANCITY OF HE R M O S A B E ACH, CAN 1 9 0 7 1 9 0 7 GENERAL NOTES: GENERAL NOTES (cont.)GENERAL NOTES (cont.) A SAAD MALIM,PASCUAL, 800-422-4133 1/9/2025Jonathan Pascual 1/9/2025JOHN OSKOUI, P.E. INTERIM CITY ENGINEER DATE 1/9/2025 Page 529 of 1053 ACCORDANCE WITH CASQA BMP SE-10. 74.PRIOR TO STORM EVENTS SOIL BINDER, STRAW WATTLE, OR OTHER EROSION CONTROL DEVICES MAY BE APPLIED AND SECURED TO DISTURBED OPEN AREAS DURING GRADING OPERATIONS IF DETERMINED NECESSARY BY THE CONTRACTOR OR ENGINEER. 75.REASONABLE CARE SHALL BE TAKEN WHEN HAULING ANY EARTH, SAND, GRAVEL, STONE, DEBRIS, OR ANY HAZARDOUS SUBSTANCE OVER ANY PUBLIC STREET, ALLEY, OR OTHER PUBLIC PLACE. SHOULD ANY MATERIAL BLOW, SPILL, OR TRACK OVER AND UPON SAID PUBLIC PLACE OR ADJACENT PRIVATE PROPERTY, IMMEDIATE CLEAN UP SHALL OCCUR. 76. THE CONTRACTOR SHALL CONSTRUCT TEMPORARY EROSION CONTROL MEASURES AS DIRECTED BY THE ENGINEER TO CONTROL DRAINAGE WHICH HAS BEEN AFFECTED BY GRADING AND/OR TRENCHING OPERATIONS. CONSTRUCTION / MATERIALS: 77.UNLESS OTHERWISE SPECIFICALLY MENTIONED ON THE PLANS, THE CONTRACTOR SHALL CONSTRUCT ALL SIDEWALKS, CURB RAMPS, AND STREET CROSSINGS IN COMPLIANCE WITH ADA STANDARDS AND REQUIREMENTS. 78.ALL FORMS AND COMPACTION SHALL BE INSPECTED PRIOR TO ANY CONCRETE POUR OR ASPHALT BEING PLACED. 79.ALL EXISTING PAVEMENT TO BE REMOVED SHALL BE SAW-CUT OR WHEEL-CUT AND REMOVED TO CLEAN STRAIGHT LINES WITH NO OVERCUT. 80.ALL CONCRETE CURB AND GUTTER FLOW LINES WITH LESS THAN 1% GRADE SHALL BE WATER TESTED PRIOR TO FINAL FINISHING TO ENSURE PROPER DRAINAGE WITHOUT UNACCEPTABLE HIGH OR LOW SPOTS. 81.AT ALL LOCATIONS WHERE NEW PAVEMENT JOINS EXISTING, THE EXISTING PAVEMENT SHALL BE COATED WITH AN ASPHALTIC EMULSION. 82.WHERE EXISTING PAVEMENT OR SUBGRADE IS FOUND TO BE UNSTABLE, THE CONTRACTOR SHALL REMOVE AND REPLACE A MINIMUM OF 1 FOOT OF SUBGRADE WITH CRUSHED MISCELLANEOUS BASE (CMB) AND COMPACT TO 95% OF MAXIMUM DRY DENSITY OBTAINABLE AS MEASURED BY ASTM D-1557. IF SHALLOW UTILITIES PREVENT REMOVAL OF SUBGRADE SOIL, A WOVEN GEOFABRIC SHALL BE USED TO PROVIDE STRENGTH TO THE SUBGRADE. 83.EXPANSION JOINTS PERPENDICULAR TO THE CURB SHALL BE INSTALLED IN COMBINED CURB AND GUTTER AT THE BCR, ECR, BC, EC, AND AT LOCATIONS WHERE THE CURB JOINS EXISTING STRUCTURES. LONGITUDINAL EXPANSION JOINTS SHALL BE INSTALLED WHERE THE CURB BUTTS AGAINST ANY EXISTING STRUCTURE. 84.THE EXACT LOCATIONS AND LIMITS FOR THE REMOVAL AND CONSTRUCTION OF SIDEWALKS AND CURB AND GUTTER SHALL BE DETERMINED IN THE FIELD BY THE ENGINEER. 85.PRIOR TO FINAL ACCEPTANCE OF STREET IMPROVEMENTS, ALL PAVEMENT, STRIPING, AND STENCILING WITHIN THE PROJECT AREA SHALL BE RESTORED TO LIKE NEW CONDITION TO THE SATISFACTION OF THE ENGINEER. PAVEMENT MARKING MATERIAL FOR TRAFFIC STRIPING ON PUBLIC ROADS SHALL CONFORM TO SECTIONS 210 AND 214 OF THE LATEST VERSION OF THE GREENBOOK. 86.ALL TRAFFIC MARKING AND STRIPING, UNLESS OTHERWISE NOTED, SHALL CONFORM TO THE LATEST EDITION OF THE CAMUTCD, THE GREENBOOK, AND CALTRANS STANDARD PLANS. 87.AT LEAST 72 HOURS SHALL ELAPSE FROM THE TIME CONCRETE IS PLACED BEFORE VEHICULAR TRAFFIC IS PERMITTED TO TRAVEL ON IT, UNLESS OTHERWISE APPROVED BY THE ENGINEER. 88.ALL UTILITY BOXES SHALL BE ADJUSTED TO THE NEW FINISHED GRADE. DAMAGED BOXES SHALL BE REPLACED. KEEP ALL UTILITY BOXES OUT OF DRAINAGE FLOW LINES, CURB RETURNS, DRIVEWAY APPROACHES, AND CURB RAMPS UNLESS APPROVED BY THE CITY ENGINEER. 89.ALL FILL SOILS OR SOILS DISTURBED OR OVER-EXCAVATED DURING CONSTRUCTION SHALL BE COMPACTED TO 95% MAXIMUM DENSITY AS DETERMINED BY ASTM SOIL COMPACTION TEST D-1557. 90.ALL PORTLAND CEMENT CONCRETE (PCC) AND ASPHALTIC CONCRETE (AC) SHALL BE REMOVED TO A SAWCUT, COLD JOINT, OR SCORE MARK. NO FLOATER SLABS LESS THAN THE MINIMUM INDICATED IN THE LATEST HERMOSA BEACH PUBLIC WORKS STANDARD PLANS 115 - 117. PCC AND AC REMOVALS SHALL BE SAWCUT A MINIMUM OF 2 INCHES IN THE NECESSARY WORK AREA. SAWCUT SLURRY SHALL BE REMOVED WITH THE VACUUM MACHINE AND DISPOSED OF PROPERLY. NO SLURRY SHALL BE ALLOWED TO ENTER THE STORM DRAIN SYSTEM. 91.SHOULD ANY LINEAR OR AREA TRENCH JOINT BE LOCATED WITHIN 2 FEET (AC PAVEMENT) OR 3 FEET (PCC PAVEMENT) OF AN EXISTING PAVEMENT PATCH AND/OR CURB AND GUTTER ALIGNMENT, THE ADJACENT PAVEMENT SECTION/PATCH SHALL BE REMOVED AND REPAVED ALONG WITH THE TRENCH PAVEMENT RESTORATION. 92.ALL DAMAGED AND/OR REMOVED DRIVEWAY APPROACH, PCC SIDEWALK, OR CURB AND GUTTER SHALL BE RECONSTRUCTED TO GREENBOOK STANDARDS. 93.RAMP ASPHALT AT EXISTING DRIVEWAYS, GUTTERS, ETC. FOLLOWING MILLING OPERATIONS TO PROVIDE ACCESS IF PAVING IS NOT SCHEDULED FOR THE SAME DAY. 94.ALL EXCAVATIONS SHALL BE APPROPRIATELY SHORED AND PLATED OR BACKFILLED AT THE END OF EACH WORKING DAY AND ROADS OPENED TO VEHICULAR TRAFFIC UNLESS OTHERWISE APPROVED BY THE CITY ENGINEER. PLATES SHALL BE TACK WELDED, PINNED, AND/OR SECURED IN PLACE BY ANOTHER METHOD APPROVED BY THE INSPECTOR OR ENGINEER. 95.TRAFFIC PLATES ON EXCAVATED AREAS SHALL BE SKID RESISTANT, WITH MINIMUM COEFFICIENT OF FRICTION EQUIVALENT TO 0.35 PER CALIFORNIA TEST METHOD 342. STEEL PLATES BRIDGING SHALL BE STEEL OF MINIMUM A36 GRADE FOR HS20 TRUCK LOADING PER CALTRANS BRIDGE DESIGN SPECIFICATION MANUAL. 96.TRAFFIC STRIPING, MARKINGS, AND RAISED PAVEMENT MARKERS DAMAGED DURING CONSTRUCTION SHALL BE REINSTALLED IN KIND OR AS DIRECTED BY THE ENGINEER AND NOTED IN THE SPECIAL PROVISIONS. ALL NEW STRIPING AND MARKINGS SHALL BE THERMOPLASTIC UNLESS OTHERWISE NOTED AND APPROVED. Know what's below.before you dig.Call R NOTICE TO CONTRACTOR: PROFESSIONAL ENGINEER'S NOTE: UNAUTHORIZED CHANGES AND USES: GENERAL NOTES (cont.) GROUND FLOOR SYMBOLS LEGEND & ABBREVIATIONS SYMBOLS HERMOSA AVENUE14TH COURT 13TH STREETBEACH DRIVEPASCUAL,SAAD MALIM, Jonathan Pascual 1/9/2025 1/9/2025 1/9/2025 Page 530 of 1053 Know what's below. before you dig.Call R www.walkerconsultants.com 707 Wilshire Blvd Suite 3650 Los Angeles, CA 90017 213.488.4911 Ph C O N S U L T A N T SWALKER Date Signed: 12/20/2024 SHEET INDEX RESTORATION DRAWING TITLE DWG. NO. R-001 02/04/2265% CONSTRUCTION DOCUMENTR-101 GROUND FLOOR PLAN R-102 GENERAL NOTES - STRUCTURE REPAIR R-103 ROOF PLAN SECOND FLOOR PLAN R-501 REPAIR DETAILS R-502 REPAIR DETAILS R-503 REPAIR DETAILS GENERAL A. CONSTRUCTION 1.Construction shall be in accordance with all applicable Federal, State of California and City of Hermosa Beach codes and ordinances, including Fire Codes, and O.S.H.A. regulations. 2. All material properties shall be as noted in Specifications. 3. Prior to fabrication of any material or placement of concrete, field verify all existing dimensions and conditions shown on Drawings. Report all discrepancies to the Engineer immediately. 4. Do Not Scale Drawings. B. CONSTRUCTION DOCUMENTS 1. Construction Documents entitled “City of Hermosa Beach North Pier Parking Structures-Repairs” includes these Drawings and separately bound Specifications. For purposes of performing the work, Drawings and Specifications shall be a single unit. 2. Dimensions shown on plans are based on original construction documents. The contractor is required to field verify all conditions for the purpose of preparing the bid and performing the work. 3. Refer to Specification section 020010 for scope, description and requirements of work. C. DETAILS AND SYMBOLS 1. Repair details are shown on R-500 drawing series. 2. Details with a last digit other than 0 and labeled (FOR CLARIFICATION ONLY) do not represent a separate price item. These details supplement the basic detail to provide additional information. In some cases these details show variation of the typical condition. 3. Where the Work Item bubble is noted “TYP,” it means the work item occurs at all locations where the applicable deterioration or designation symbol occurs on that plan. 4. Where “T.A.R.” is noted, it means there may be areas of this work in addition to the particular designated areas. 5. Where two or more Work Item Bubbles are grouped together, it means any or all of the designated work items may be applicable. Coordination of Work Items is Contractor's responsibility. 6. When a Work Item or Detail is listed as incidental, this work is included in the pay unit of other work items and does not have a separate price. 7. When a Detail is labeled (FOR REFERENCE ONLY) it provides information only about incidental work and does not have a pay unit. 8. Contractor is responsible for determining actual extent and locations of repair areas in accordance with the specifications; work item is shown only to represent the types of deterioration. 9. See work item specification information regarding details. D. SHORING AND BRACING 1. Contractor shall provide all shoring, bracing, sheeting, etc. required for safety and proper execution of the work. 2. Contractor is solely responsible to prepare shop drawing for bracing and shoring members designed and stamped/sealed by a registered professional engineer (registered in State of California) and submit them to the Engineer for review. 3. The design of the shoring and bracing members shall include all changes in the structure caused by the shoring and bracing. E. EXISTING SERVICES AND UTILITIES 1. Contractor shall review all existing conditions to determine all Electrical and Mechanical services and Utilities affected by the repair work. Make necessary temporary connections to maintain existing services to all areas affected by the work. The Contractor shall submit the methods and schedule of connections for the owner's approval prior to commencement. 2. Provide a minimum 72 hour notice to the Owner representative prior to any interruptions in utility services. F. CONSTRUCTION PHASING, SEQUENCING AND TRAFFIC MAINTENANCE 1. Work sequence shall be coordinated with the Owner's representative and all identified project representatives. 2. Owner will continue to use structure during restoration. Contractor must phase and arrange work to maintain access at all times to all areas that are not under construction for both vehicles and pedestrians. 3. The Contractor is responsible for collection and removal of all construction debris on a daily basis, and the site shall be left in a neat and orderly condition, satisfactory to the Owner. 4. The Contractor is responsible for protecting all adjacent structures, landscaping, and other surfaces and items which could be affected by the Work. G. GENERAL CONCRETE REQUIREMENTS 1. CAST-IN-PLACE CONVENTIONAL CONCRETE (PATCHING/FULL DEPTH) COMPRESSIVE STRENGTH 5000 PSI @ 28 DAYS WATER-CEMENT RATIO 0.45 MAX. AIR CONTENT 6 % +/- 1.5% MAX. SIZE AGGREGATE 1/2 IN. (Select larger agg. for section > 1/2 in) SLUMP (MAXIMUM)6” W/ SUPERPLASTICIZER (after water reducer addition) CEMENT CONTENT 611 LB./C.Y. MIN. 2. PREPACKAGED REPAIR MORTAR (PATCHING/FULL DEPTH) (033760) COMPRESSIVE STRENGTH 3000 PSI @ 7 DAYS COMPRESSIVE STRENGTH 5000 PSI @ 28 DAYS MAXIMUM LINEAL SHRINKAGE 10% @ 28 DAYS H. CONCRETE PROTECTION FOR REINFORCEMENT: 1. The following applies for full section replacement where shown on drawings. 2. The minimum concrete protection for reinforcement shall be per ACI 318-19, Section 7.7. 3. For pre-stressed and non-pre-stressed reinforcement in pre-stressed/pre-cast concrete members, the minimum concrete protection at top of members shall be 1-1/2 in. 4. Minimum cover for reinforcing in non-pre-stressed concrete and non-post-tensioned members. Minimum Concrete Cover (inches) a. Slab top reinforcement 1-1/2 b. Slab bottom reinforcement 3/4 c. Beam top reinforcement, U.N 3* d. Beam stirrups at sides and bottom of beam 1-1/2 e. Beam stirrups at top of beam 2-1/2 f. Column ties 1-1/2 * Or 3X bar diameter, whichever is greater. I. EPOXY COATING FOR REINFORCEMENT AND ANCHORS. 1. Epoxy coat all reinforcement exposed within repair areas, except welded wire reinforcement. J. GENERAL P/T REPAIR NOTES: 1. Tendons are near the floor surface. The contractor shall exercise extreme caution during sawcutting and removals so as not to damage existing tendons or tendon sheaths. Tendons may break with explosive force during removals or when cut. Chipping with 15lb. hammers shall be used in lieu of sawcutting near shallow tendons. 2. Caution is required when performing concrete removals. Elevations of P-T tendons in beams vary. Coordinate inspection of exposed tendons following concrete removals. 3. Contractor is solely responsible for the following: a. Training and monitoring his work force concerning the safety procedures that should be employed in the execution of this work. b. Maintaining stability of the structure and elements within the structure, during repair work, including but not limited to the installation of shoring and bracing. c. Where required, Contractor shall submit sealed drawings and calculations from qualified professional engineer, legally registered in state of California to perform such calculation and drawings. 4. Contractor shall be responsible for reviewing available original drawings. Review original drawings and coordinate repair procedures prior to proceeding with the Work. Representative locations of existing P-T tendons and anchors are shown. Exact locations shall be verified in field by Contractor prior to concrete removals. Existing reinforcing steel is not shown on the repair details (UNO). Do not cut any reinforcing, unless directed by Engineer in writing. 5. Maintain original tendon profiles within concrete removal areas. Do not remove concrete below tendons unless required for splicing repairs or to replace damaged sheathing. 6. Tendons may occur individually or bundled. 7. Do not damage tendons in repair area. Contractor-caused damage to tendons shall be repaired as directed by Engineer at no cost to Owner. 8. All P-T repairs shall be reviewed by Engineer prior to commencing work related to the P-T repair. K. POST-INSTALLED ANCHORS 1. Expansion Anchors - Hilti Kwik Bolt III, Unless noted. 2. Adhesive Anchors - Hilti HY-200, Unless noted. 3. Contractor shall located existing embedded reinforcement using non-destructive testing prior to fabrication of attachments or drilling of holes. Notify Engineer of obstructions that will prevent installation of anchors at design locations. 4. Post-installed Anchors must be installed using the spacing and edge distances given on the plans or details. If field conditions dictate that the anchor spacing or edge distance be modified, the Contractor shall submit a field sketch to the Engineer for review prior to making any modifications. 5. Post-installed anchor holes shall be drilled per manufacturer's written instructions. 6. Adhesive Anchors shall be installed by an ACI-CRSI Certified “Adhesive Anchor Installer” ABBREVIATIONS 1. APPROX = Approximately 2. AGG = Aggregate 3. BM = Beam 4. BOT = Bottom 5. CIP = Cast in Place 6. CJ = Construction Joint/Control Joint 7. CLR = Clearance 8. COL = Column 9. CONC = Concrete 10. DET = Detail 11. EA = Each 12. E.E. = Each End 13. E.S. = Each Side 14. Embed = Embedment length 15. EJ = Expansion Joint 16. EXIST = Existing 17. FIN = Finished 18. FL = Floor 19. IN = Inches 20. INC = Incidental 21. LF = Linear Foot 22. LS = Lump Sum 23. MAX = Maximum 24. MIN = Minimum 25. N/A = Not Applicable 26. OC = On Center 27. OH = Opposite Hand 28. P/C = Precast 29. REINF = Reinforcement 30. REQ'D = Required 31. SF = Square Foot 32. SIM = Similar 33. SOG = Slab on Ground 34. SPEC = Specification 35. SUPT = Supported 36. T = Top 37. TAR = Typical as Required 38. TYP = Typical 39. UNO = Unless Noted Otherwise 40. WI = Work Item 41. WWR = Welded Wire Reinforcement WORK ITEM NUMBER(SEE SPECIFICATIONS) WORK ITEM IDENTIFICATION X.X 04/01/2290% CONSTRUCTION DOCUMENT12/20//24BID SETNOTES: 1. REPAIR QUANTITIES IN SCHEDULE ARE REPRESENTATIVE AT THE TIME OF SURVEY, CONTRACTOR IS RESPONSIBLE FOR DETERMINING ACTUAL EXTENT AND LOCATIONS OF REPAIR AREAS IN ACCORDANCE WITH THE SPECIFICATIONS. WORK ITEMS ARE SHOWN ONLY TO REPRESENT THE TYPES OF DETERIORATION. 2. OWNER RESERVES THE RIGHT TO INCREASE / DECREASE QUANTITIES AS NECESSARY. SCOPE OF WORK CONCRETE , WATERPROOFING AND MAINTENANCE REPAIRS OF THE PARKING STRUCTURE. RESTORATION REPAIRS AND CONSTRUCTION PERFORMED ON THIS PROJECT DOES NOT ALTER THE ORIGINAL CODE DESIGNATED OCCUPANCY, TYPE OF CONSTRUCTION, OR FIRE RATING OF THE PARKING STRUCTURE. 30.11 Replace Light Fixtures EA 143 PASCUAL,SAAD MALIM, 25.1Replace Pump (Pump, Motors, Slide Rails) 25.1 Level Transducer LS EA 2 1 LF 1/9/2025Jonathan Pascual 1/9/2025 1/9/2025 Page 531 of 1053 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 C B A A.1 2'-6"15'-0"35'-0"20'-0"20'-0"20'-0"20'-0"19'-5"20'-0"20'-0"20'-0"20'-0"20'-0"20'-0"20'-0"30'-0"20'-0"2'-6"2'-6"60'-0"60'-0"18'-10"2'-6"125'-0"345'-0" GROUND FLOOR PLAN1 NORTH REPAIR SOUTH ENTRANCE IMPACT DAMAGE, SEE W.I. 43.7 EXIST. LINE OF WASH F.D. F.D.F.D.F.D. RAMP UP F.D. RAMP UP UP DN RAMP DNF.D.F.D.F.D. F.D.F.D. RAMP DOWN RAMP UPSTAIR #1 STAIR #3 STAIR #2 45.6 11.5 11.5 11.5 11.5 11.5 7.1 5.2 11.7 11.3 3.10 T.A.R. 30.2 45.7 T.A.R. 4.1 TYP. 49.1 3.11 LEGEND REFER TO WORK ITEM 3.11 REFER TO WORK ITEM 4.1 Know what's below. before you dig.Call R www.walkerconsultants.com 707 Wilshire Blvd Suite 3650 Los Angeles, CA 90017 213.488.4911 Ph C O N S U L T A N T SWALKER Date Signed: 12/20/2024 SHEET NOTES: REFERENCES: 1. GENERAL NOTES AND WORK ITEM SCHEDULE R-001 2. FLOOR PLANS R-100 SERIES 3. REPAIR DETAILS R-500 SERIES PASCUAL,SAAD MALIM, 1/9/2025Jonathan Pascual 1/9/2025 Page 532 of 1053 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 C B A A.1 2'-6"28'-4"21'-8"20'-0"20'-0"20'-0"20'-0"19'-5"20'-0"20'-0"20'-0"20'-0"20'-0"20'-0"20'-0"30'-0"20'-0"2'-6"2'-6"60'-0"60'-0"18'-10"2'-6"125'-0"345'-0" SECOND FLOOR PLAN1 NORTH 8" THICK CONC. SLAB (WEST OF GRID LINE 3)5" THICK CONCRETE SLAB (BETWEEN GRID LINES 3 & 14)8" THICK CONCRETE SLAB (EAST OF GRID LINE 3) 2.4 40.7 A R-503 40.7 A R-502 40.7 B R-503 40.7 B R-502 40.7 B R-502 40.7 B R-502 40.7 B R-502 40.7 B R-502 40.7 B R-502 EXIST. LINE OF WASH EXIST. LINE OF CURB F.D. F.D.F.D.F.D.F.D. F.D. RAMP DOWN RAMP UP F.D. STAIR #1 STAIR #2 3.4 6.1 43.2 43.2 11.5 11.5 6.1 7.1 4.1 40.6 3.121.2 TYP. 7.1 6.1 6.1 43.4 43.2 3.1 TYP. WARNING: THE FLOOR SLAB HAS POST-TENSIONING TENDONS NEAR BOTH SURFACES OF THE SLAB. THE CONTRACTOR SHALL EXERCISE EXTREME CAUTION WHEN WORKING IN THE SLAB SO AS NOT TO DAMAGE THE TENDONS OR TENDON SHEATHING. TENDONS MAY BREAK WITH EXPLOSIVE FORCE WHEN CUT. NO ANCHORS MAY BE DRILLED OR SHOT INTO THE SLAB WITHOUT FIRST LOCATING THE TENDONS. 11.3 11.3 11.7 3.10 T.A.R. 11.211.1 11.5 49.1 49.149.1 49.1 49.1 49.1 49.1 49.1 3.2 45.7 T.A.R. 3.3 REMOVE EXIST. TRAFFIC TOPPING BEFORE INSTALLING NEW TRAFFIC COATING 2.6 REMOVE EXIST. TRAFFIC TOPPING BEFORE INSTALLING NEW TRAFFIC COATING 2.6 REMOVE EXIST. TRAFFIC TOPPING BEFORE INSTALLING NEW TRAFFIC COATING 2.6 TYP. 4.1 49.1 5.149.1 16.1 45.1 TYP. THROUGHOUT ENTIRE LEVEL 2.1 21.1 T.A.R. 21.1 T.A.R. 16.1 16.1 LEGEND REFER TO WORK ITEM 3.1 REFER TO WORK ITEMS 3.1 AND 21.2 REFER TO WORK ITEM 4.1 REFER TO WORK ITEM 16.1 REFER TO WORK ITEMS 2.6 AND 16.1 Know what's below. before you dig.Call R www.walkerconsultants.com 707 Wilshire Blvd Suite 3650 Los Angeles, CA 90017 213.488.4911 Ph C O N S U L T A N T SWALKER Date Signed: 12/20/2024 SHEET NOTES: REFERENCES: 1. GENERAL NOTES AND WORK ITEM SCHEDULE R-001 2. FLOOR PLANS R-100 SERIES 3. REPAIR DETAILS R-500 SERIES PASCUAL,SAAD MALIM, 1/9/2025Jonathan Pascual 1/9/2025 1/9/2025 Page 533 of 1053 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 C B A A.1 2'-6"20'-0"20'-0"20'-0"20'-0"19'-5"20'-0"20'-0"20'-0"20'-0"20'-0"20'-0"20'-0"30'-0"20'-0"2'-6"2'-6"60'-0"60'-0"18'-10"2'-6"125'-0"345'-0" ROOF PLAN1 NORTH TRAFFIC MEMBRANE 6" OVER CURB (TYP.) 28'-4"21'-8" 2.4 EXIST. LINE OF WASH EXIST. LINE OF CURB F.D. F.D.F.D.F.D.F.D. F.D. RAMP DOWN REMOVE EXIST. TRAFFIC TOPPING BEFORE INSTALLING NEW TRAFFIC COATING STAIR #1 STAIR #2 WARNING: THE FLOOR SLAB HAS POST-TENSIONING TENDONS NEAR BOTH SURFACES OF THE SLAB. THE CONTRACTOR SHALL EXERCISE EXTREME CAUTION WHEN WORKING IN THE SLAB SO AS NOT TO DAMAGE THE TENDONS OR TENDON SHEATHING. TENDONS MAY BREAK WITH EXPLOSIVE FORCE WHEN CUT. NO ANCHORS MAY BE DRILLED OR SHOT INTO THE SLAB WITHOUT FIRST LOCATING THE TENDONS. 43.2 43.2 3.4 3.4 4.1 TYP. 3.121.2 TYP. 5.1 6.1 7.1 11.2 11.3 11.7 16.1 45.1 TYP. THROUGHOUT ENTIRE ROOF LEVEL 6.15.1 3.1 TYP. 43.2 43.6 11.3 43.5 49.1 49.1 49.1 49.1 49.1 49.1 49.1 49.1 11.1 3.2 45.7 T.A.R. 2.6 2.1 3.4 21.1 T.A.R. 21.1 T.A.R. 16.1 LEGEND REFER TO WORK ITEM 3.1 REFER TO WORK ITEMS 3.1 AND 21.2 REFER TO WORK ITEM 4.1 REFER TO WORK ITEM 16.1 REFER TO WORK ITEMS 2.6 AND 16.1 Know what's below. before you dig.Call R www.walkerconsultants.com 707 Wilshire Blvd Suite 3650 Los Angeles, CA 90017 213.488.4911 Ph C O N S U L T A N T SWALKER Date Signed: 12/20/2024 SHEET NOTES: REFERENCES: 1. GENERAL NOTES AND WORK ITEM SCHEDULE R-001 2. FLOOR PLANS R-100 SERIES 3. REPAIR DETAILS R-500 SERIES PASCUAL,SAAD MALIM, ACCEPTED 1/9/2025Jonathan Pascual 1/9/2025 1/9/2025 Page 534 of 1053 5" ±VARIES REINFORCEMENT (TYP), LOCATIONS APPROXIMATE. CLEAN AND EPOXY COAT ALL EXPOSED STEEL. PROVIDE 3/4" CLEARANCE AROUND ALL EXPOSED REINFORCEMENT WHERE REQUIRED AS SPECIFIED IN SECTION "SURFACE PREPARATION FOR PATCHING". REMOVE CONCRETE WITHIN SECTION SHOWN SHADED. IF REMOVALS ENCOMPASS TWO OR MORE ADJACENT BARS LESS THAN 6" APART, REMOVAL SHALL BE HORIZONTAL. P/T CONCRETE SLAB ORIGINAL SURFACE SAWCUT PATCH PERIMETER 3/4" (TYP) NOTE: 1. CAUTION IS REQUIRED WHEN PERFORMING THIS WORK OVER BEAMS. ELEVATION OF POST-TENSIONING AT BEAMS VARY. SPALL OR DELAMINATION REMOVAL LIMITS FLOOR REPAIR - PARTIAL DEPTH3.1 DO NOT REMOVE CONCRETE UNDER P/T TENDON 2"-4"2"-3"VARIES EXIST P/T SLAB REMOVAL LIMITS WITHIN SECTION SHOW SHADED GRIND OR SAWCUT PATCH PERIMETER 1/2" (TYP) REINFORCEMENT (TYP), LOCATIONS APPROXIMATE. CLEAN AND APPLY CORROSION INHIBITOR TO ALL EXPOSED REINF. PROVIDE 3/4" CLEARANCE AROUND ALL EXPOSED REINF. SPALL OR DELAMINATION CEILING REPAIR-PARTIAL DEPTH4.1 1" C.G.S. AT LOW POINT PER ORIGINAL DESIGN DRAWINGS, VIF EXISTING P/T TENDON DEPTH VARIES NEW 3/16" X 2 3/4" TAPCONS @ 6" O.C.6"±VARIES SAWCUT PATCH PERIMETER 3/4" (TYP.) REMOVE CONCRETE WITHIN SECTION SHOWN. PROVIDE RADIUS AND SLOPE TO MATCH EXISTING. EXIST FLOOR SLAB REINFORCEMENT (TYP), LOCATIONS APPROXIMATE. CLEAN AND APPLY CORROSION INHIBITOR TO ALL EXPOSED REINF. PROVIDE 3/4" CLEARANCE AROUND ALL EXPOSED REINF. WHERE REQ'D AS SPECIFIED IN SECTION "SURFACE PREPARATION FOR PATCHING". FLOOR REPAIR-CURBS/WALKS3.4 REPAIR CONCRETE SEE W.I. 3.0PROVIDE #3 @24" DOWELS W/- 4 1/2" EPOXY EMBED 2"-4"VARIES2"-4"VARIES2"-4" VARIES VARIES REMOVE CONCRETE WITHIN SECTIONS SHOWN SHADED (TYP) REINFORCEMENT (TYP), LOCATIONS APPROXIMATE. CLEAN AND APPLY CORROSION INHIBITOR TO ALL EXPOSED REINF. PROVIDE 3/4" CLEARANCE AROUND ALL EXPOSED REINF. WHERE REQ'D AS SPECIFIED IN SECTION "SURFACE PREPARATION FOR PATCHING". GRIND OR SAWCUT PATCH PERIMETER 1/2" (TYP) REMOVAL LIMITS (TYP) SPALL OR DELAMINATION (TYP) BEAM REPAIR-PARTIAL DEPTH5.1 STAIR NOSING REPAIR3.10 4"4" 3" MI N 3/4"1/2"1/2"5"3'-0" 1 1 / 2 " CL R R 1/2" EXISTING CAVITY SURFACE SAW CUT STAIR ENTIRE WIDTH SAW CUT STAIR ENTIRE WIDTH #3 EPOXY COATED EPOXY GROUT INTO CONCRETE POLYMER MODIFIED CONCRETE FILL (SEE SPECIFICATIONS) NOTES: 1. REMOVE AND REPLACE ALL SOUND AND UNSOUND CONCRETE WITHIN SECTION SHOWN CROSS-HATCHED. PT STRAND PROFILE - TYPICAL SLAB SECTION3.1.1 1/2" STRAND.1 1/4" C.G.S., TYP. U.N.O. SUPPORT, TYP.MIDSPAN 16".1" C.G.S., TYP. U.N.O..1 1/4" C.G.S., TYP. U.N.O. 14" NOTES: 1. MILD REINFORCEMENT NOT SHOWN FOR CLARITY. 2. THIS DETAIL IS ONLY FOR REFERENCE. CONCRETE STAIR - EDGE REPAIR5.2 SAWCUT AND REMOVE LOOSE PORTION OF CONCRETE. GRIND EDGE SMOOTH AND CLEAN AND COAT ALL EXPOSED REINFORCEMENT REPAIR PER W.I. 5.1 2"-4"VARIES2"-4"VARIESGRIND OR SAWCUT PATCH PERIMETER 3/4" (TYP) REMOVE CONCRETE WITHIN SECTION SHOWN SHADED (TYP) SPALL OR DELAMINATION (TYP) REINFORCEMENT (TYP), LOCATIONS APPROXIMATE. CLEAN AND APPLY CORROSION INHIBITOR TO ALL EXPOSED REINF. PROVIDE 3/4" CLEARANCE AROUND ALL EXPOSED REINF. WHERE REQ'D AS SPECIFIED IN SECTION "SURFACE PREPARATION FOR PATCHING". REMOVAL LIMITS NOTES: 1. COLUMN TIES WHICH HAVE LOST MORE THAN 15% OF ORIGINAL CROSS ECTIONAL AREA SHALL BE SUPPLEMENTED AS ENGINEER DIRECTS. 2. NUMBER AND LOCATION OF REINFORCEMENT SHOWN MAY DIFFER FROM ACTUAL FIELD CONDITIONS. COLUMN REPAIR-PARTIAL DEPTH6.1 REPAIR CONCRETE 3" MIN (TYP) VARIESSAWCUT PATCH PERIMETER 3/4" (TYP) EXIST CONCRETE SLAB GRIND OR SAWCUT PATCH PERIMETER 1/2" (TYP) REINFORCEMENT (TYP), LOCATIONS APPROXIMATE. CLEAN AND APPLY CORROSION INHIBITOR TO ALL EXPOSED REINF. PROVIDE 3/4" CLEARANCE AROUND ALL EXPOSED REINF. WHERE REQ'D AS SPECIFIED IN SECTION "SURFACE PREPARATION FOR PATCHING". REMOVE CONCRETE WITHIN SECTION SHOWN FORMING BY CONTRACTOR ORIGINAL SURFACE FLOOR REPAIR-FULL DEPTH3.3 SHORE SLAB PER W.I. 1.3VARIES (SEE PLAN)6"1/2"1/2"SAWCUT PATCH PERIMETER 1/2", TYP 1/4" PER 1" MAX SLOPE ON ALL SIDES CONCRETE REMOVAL LIMITS EXISTING CIP PT CONCRETE SLAB LOW-MOD EPOXY GEL PASTE, 35% EPOXY; 65% SAND EXISTING EMBEDDED POST-TENSIONING TENDON EXPOSED AT THE FLOOR SLAB TOP SURFACE FLOOR REPAIR -PROTECT EXPOSED TENDON3.2 NOTES: 1. LENGTH OF REPAIR SHALL EXTEND 6" BEYOND END OF EXPOSED LENGTH OF POST TENSIONING TENDON AT EACH END. 2. DO NOT DAMAGE ANY EMBEDDED POST TENSIONING TENDONS. 3. CONTRACTOR SHALL REPAIR ANY DAMAGED AREAS OF POST TENSIONING TENDON SHEATHING PER W.I. 21.2 REMOVE EXISTING TRAFFIC COATING EXIST. P/T SLAB FLOOR PREPARATION - TRAFFICTOPPING/ MEMBRANE REMOVAL2.6 VARIES(SEE PLAN)DO NOT DAMAGE EXISTING JOINT BLOCKOUT DURING REMOVAL ORIGINAL SURFACE FLOOR PREPARATION -SCARIFICATION2.1 REMOVE CONCRETE WITHIN SECTION SHOWN EXIST. P/T SLAB VARIES(SEE PLAN)ORIGINAL SURFACE NOTE: 1. PROVIDE ICRI/CIP SLAB - CSP 3 FOR SURFACE PREPARATION FOR URETHANE COATING.2"-4"EXTENT OF REPAIR VARIES SAWCUT PATCH PERIMETER 3/4" (TYP) EXIST SURFACE SPALL OR DELAMINATION REMOVE CONCRETE WITHIN SECTION SHOWN REINFORCEMENT (TYP), LOCATIONS APPROXIMATE. CLEAN AND APPLY CORROSION INHIBITOR TO ALL EXPOSED REINF. PROVIDE 3/4" CLEARANCE AROUND ALL EXPOSED REINF. WHERE REQ'D AS SPECIFIED IN SECTION "SURFACE PREPARATION FOR PATCHING". EXIST CONCRETE SLAB-ON-GRADE FLOOR REPAIR - SLAB-ON-GRADE3.11 NOTES: 1. CAUTION EMBEDDED CONDUIT, PIPING CONTAIN DANGEROUS STORED ENERGY. CONFIRM LOCATIONS AND CONDITION PRIOR TO DEMOLITION. Know what's below. before you dig.Call R www.walkerconsultants.com 707 Wilshire Blvd Suite 3650 Los Angeles, CA 90017 213.488.4911 Ph C O N S U L T A N T SWALKER Date Signed: 12/20/2024 WARNING: THE FLOOR SLAB HAS POST-TENSIONING TENDONS NEAR BOTH SURFACES OF THE SLAB. THE CONTRACTOR SHALL EXERCISE EXTREME CAUTION WHEN WORKING IN THE SLAB SO AS NOT TO DAMAGE THE TENDONS OR TENDON SHEATHING. TENDONS MAY BREAK WITH EXPLOSIVE FORCE WHEN CUT. NO ANCHORS MAY BE DRILLED OR SHOT INTO THE SLAB WITHOUT FIRST LOCATING THE TENDONS AND THEN THE ANCHORS CAN NOT BE MORE THAN 1" LONG. PASCUAL,SAAD MALIM, ACCEPTED 1/9/2025 Jonathan Pascual 1/9/2025 1/9/2025 Page 535 of 1053 3/4"3/4" EXIST WALL, COLUMN, OR CURB FACE EXIST FINISHED FLOOR SURFACE SEALANT MATERIAL 1/2" MIN THROAT SEE NOTE 1. COVE SEALANT11.7 NOTE: 1. REMOVE EXISTING COVE SEALANT MATERIAL IF PRESENT. PREPARE SURFACE PER SPECIFICATIONS.3/4"MIN.3/4"MIN. EXIST WALL, COLUMN, OR CURB FACE EXIST FINISHED FLOOR SURFACE SEALANT MATERIAL 1/2" MIN THROAT SEE NOTE 1. COMPRESSIBLE FILLERPROVIDE BOND BREAKER EXISTING CRACK GREATER THAN 1/32'' SET INJECTION PORT PER ACI GUIDELINES (SEE NOTE BELOW) APPLY EPOXY SURFACE SEAL ON STRIPSEAL, REMOVE AFTER INJECTION NOTES: 1. CONTRACTOR TO FOLLOW ACI GUIDELINES 503R FOR EPOXY INJECTION. 2. CONTRACTOR SHALL REMOVE ALL PORTS AND SURFACE SEAL MATERIALS AFTER INJECTION IS COMPLETE. 3. SPACE PORTS NO MORE THAN 4 INCHES APART, OR TO MATCH EXPECTED DEPTH OF CRACK CRACK REPAIR - EPOXY INJECTION11.5 VERTICAL SURFACE (WALL OR COLUMNS) LIMITS OF SURFACE PREPARATION CONTRACTOR TO PROVIDE STRAIGHT FINISHED LINE PROVIDE 4" WIDE DETAIL COAT CENTERED OVER ALL CRACKS LESS THAN 1/32" WIDE TRAFFIC TOPPING (FLOOR SURFACE OR CURB) ROUT AND SEAL CRACKS GREATER THAN 1/32" WIDTH. REMOVE AND REPLACE ALL EXIST CRACK/JOINT SEALANT. 3/4" x 3/4" COVE SEALANT. TRAFFIC TOPPING - COMPLETE SYSTEM16.1 ISOMETRIC4"2"CRACKS < 1/32"CRACKS > 1/32" (OR MOVING CRACKS) HORIZ / VERT TRANSITION PROVIDE 4" WIDE DETAIL COAT CENTERED OVER CRACK GRID OR SAW CUT 1/4"x1/4" AT PERIMETER 3"3"DAMAGED SHEATHING (VARIES) 3"3"EXISTING TENDON & SHEATHING EXISTING PT SLAB INSTALL 2 LAYERS OF HIGH DENSITY POLYPROPYLENE SPLIT SHEATHING. EXTEND 3" BEYOND DAMAGED AREA APPLY TWO LAYERS OF TAPE (SPIRAL WRAP) OVER ENTIRE LENGTH OF NEW SHEATHING. EXTEND TAPE 3" ONTO EXIST. SHEATHING - SEE NOTE 1 SHEATHING DAMAGE REMOVE DAMAGED SHEATHING, AND GREASE & WRAP EXPOSED TENDON. APPLY EPOXY PAINT IN LIEU OF GREASE, ONLY AS DIRECTED BY ENGINEER. TENDON SHEATHING REPAIR21.2 NOTES: 1. APPROVED SHEATHING REPAIR TAPE MATERIAL INCLUDE: a. "3M TAPE No. 226"; 3M, ST. PAUL, MN b. " POLYKEN 826"; BERRY PLASTICS CORP, EVANSVILLE, IN c. "TYCO ADHESIVES No. 398"; TYCO ADHESIVES, FRANKLIN, MA REMOVE EXISTING GUARD RAIL (SECOND FLOOR - SOUTH ELEVATION)40.6 REMOVE EXISTING GUARDRAIL WITH STEEL SLEEVE ASSEMBLY (TYP.) REMOVE THE CONCRETE WITHIN SECTION SHOWN SHADED FOR FULL DEPTH REPAIR. TO EXPOSE EMBEDDED NELSON STUDS WELDED TO SLEEVE (TYP) PROVIDE ALL FORMWORK FOR REPAIRS (E) CONCRETE STAIR OR SLAB (E) 2 - 3/8" DIA. X 3" NELSON STUDS WELDED TO SLEEVE 1 1/2" O.D. GALV. TUBE STEEL SECTION A-A DEMO EXISTING GUARDRAIL ON THE SECOND FLOOR OF THE SOUTH ELEVATION TO BE REMOVED. REPLACE EXISTING GUARDRAIL WITH NEW BARRIER CABLE SYSTEM. REFER TO W.I. 40.7A AND 40.7B A-A 1/2" DIA. @ 12" O.C. EPOXY EMBED 4" INTO EXISTING SLAB REPAIR PER W.I. 3.3 REBUILD SAWCUT AND ROUGHEN SURFACE TO 1/4" AMPLITUDE 1/2" DIA. @ 12" O.C. EPOXY EMBED 4" INTO EXISTING SLAB, BOTH SIDES DO NOT DAMAGE OR CUT THE EXISTING P/T TENDONS AT ANCHORAGE VARIES (6" MIN)2"ANCHORS @ 4" O.C.2"1'-6"3'-6"(E) CONCRETE SHEAR WALL (11) 3/4" HIT -Z WITH HIT-HY 200. EMBED 6 1/2" INTO THE SUBSTRATE (11) BARRIER CABLES 1/2" DIA GALV. PT STRANDS TYP. L 3 1/2 X 3 1/2 X 7/16 BARRIER CABLE SUPPORT 2"ANCHORS @ 13" O.C.2"1'-6"3'-6"(E) CONCRETE COLUMN BEYOND (4) 3/4" HIT -Z WITH HIT-HY 200. EMBED 5" INTO THE SUBSTRATE BARRIER CABLES 1/2" DIA GALV. PT STRANDS TYP. L 3 1/2 X 3 1/2 X 7/16 BARRIER CABLE SUPPORT (E)CONCRETE CURB (E) P/T CONCRETE SLAB (E)CONCRETE CURB (E) P/T CONCRETE SLAB INSTALL NEW BARRIER CABLE40.7 40.7 A - END CONNECTION DETAIL 40.7 B - INTERMEDIATE CONNECTION DETAILREMOVE AND REPLACEFIRE EXTINGUISHERS30.2 CONTRACTOR TONOTE INSTALLATIONHEIGHT ANDREINSTALL AT SAMEREMOVE AND REPLACE EXISTING FIRE EXTINGUISHER CABINET 1/2"1/2"1/16"REMOVE EXISTING SEALANT, PREPARE SUBSTRATE, AND FILL WITH FLEXIBLE SEALANT. INSTALL SEALANT 1/16" BELOW ADJACENT SURFACES, OR FLUSH WITH ADJACENT SURFACES TO RECEIVE TRAFFIC COATING. DO NOT OVERFILL JOINT. BOND BREAKER TO SEPARATE SEALANT FROM CONCRETE AT BOTTOM OF JOINT EXISTING CRACK JOINT SEALANT REPAIR11.2 EXISTING CONCRETE 3/8" BACKER ROD SEALANT EXIST SUBSTRATE THROAT DEPTH 1/2 JOINT WIDTH NOTES: 1. CLEAN JOINT SUBSTRATE BY SAND & AIR BLASTING. 2. PREPARE AND PRIME SEALANT CAVITY & INSTALL SEALANT ACCORDING TO SEALANT MANUFACTURER'S RECOMMENDATIONS. VERTICAL JOINT SEALANT 11.3 3/4"± SEAL CRACKS AND JOINTS11.1 3/4"ROUT CRACK WITH "V" BLADE AND FILL W/ FLEXIBLE SEALANT. INSTALL SEALANT 1/16" BELOW ADJACENT SURFACES, OR FLUSH W/ ADJACENT SURFACES TO RECEIVE TRAFFIC COATING. DO NOT OVERFILL JOINT CONCRETE SLAB EXIST. CRACK/JOINT. CENTER ROUTED GROOVE ON CRACK/JOINT 1/16"1/2" NOTES: 1. ROUT CONTROL JOINTS WITH MECHANIZED DEVICE THAT HAS POSITIVE MECHANICAL CONTROL OVER DEPTH, WIDTH AND ALIGNMENT OF CUT IN CURED CONCRETE TO SEALANT JOINT PROFILE AS SHOWN. 2. PREPARE SURFACE BY ABRASIVE BLASTING ALL JOINTS AFTER REMOVAL AND ROUTING. 3. INSTALL BACKER ROD AS REQUIRED. 4. PRIME ALL JOINTS WITH MANUFACTURER APPROVED PRIMER PRIOR TO INSTALLING SEALANT. 2"-4"VARIESEXIST FACE OF WALL INSTALL PATCH FLUSH WITH WALL SPALL OR DELAMINATION REINFORCEMENT (TYP), LOCATIONS APPROXIMATE. CLEAN AND APPLY CORROSION INHIBITOR TO ALL EXPOSED REINF. PROVIDE 3/4" CLEARANCE AROUND ALL EXPOSED REINF. WHERE REQ'D AS SPECIFIED IN SECTION "SURFACE PREPARATION FOR PATCHING".GRIND OR SAWCUT PATCH PERIMETER 1/2" (TYP) WALL REPAIR-PARTIAL DEPTH7.1 TROWEL APPLIED MORTAR INSPECT P/T TENDON ANCHORAGE AND REPAIR AT SLAB EDGE21.1 EXISTING SLAB EDGE REMOVE EXISTING GROUT FROM STRESSING END GROUT POCKETS. FILL CAVITY WITH APPROVED NON-SHRINK GROUT. GROUT SHOULD BE APPLIED AS A DRY PACK IN A MINIMUM OF 2 LIFTS. USING A FLAT-SURFACED TAMPING ROD TO ENSURE COMPACTION IN EACH LIFT. FRONT SURFACE OF ANCHOR POCKET SHALL BE FLUSH WITH EXISTING PROFILE OF SURROUNDING CONCRETE. SANDBLAST TO REMOVE CORROSION PRODUCTS AND EXISTING COATING ON ANCHORAGE SURFACE. NOTIFY ENGINEER FOR INSPECTION. COAT VISIBLE ANCHORAGE ASSEMBLY, INCLUDING UNCOATED ANCHORAGE AND STRAND TAIL, AND INTERIOR CONCRETE SURFACE OF ANCHORAGE POCKET WITH APPROVED CORROSION INHIBITOR. EXISTING P/T ANCHOR EXISTING BACKUP BARS INSTALL PT ENCAPSULATED SYSTEM GREASE CAPS TO MATCH EXISTING. CAP SHALL BE GRATED PROPERLY PER THE MANUFACTURER'S RECOMMENDATIONS. CUT STRAND TAIL TO ENSURE COVER OF 1-1/4" MIN. FROM FACE OF CONCRETE, BUT TAIL SHALL BE CUT NO SHORTER THAN 1/2" FROM FACE OF ANCHORAGE ASSEMBLY. DO NOT USE FLAME CUTTING TECHNIQUES. Know what's below. before you dig.Call R www.walkerconsultants.com 707 Wilshire Blvd Suite 3650 Los Angeles, CA 90017 213.488.4911 Ph C O N S U L T A N T SWALKER Date Signed: 12/20/2024 WARNING: THE FLOOR SLAB HAS POST-TENSIONING TENDONS NEAR BOTH SURFACES OF THE SLAB. THE CONTRACTOR SHALL EXERCISE EXTREME CAUTION WHEN WORKING IN THE SLAB SO AS NOT TO DAMAGE THE TENDONS OR TENDON SHEATHING. TENDONS MAY BREAK WITH EXPLOSIVE FORCE WHEN CUT. NO ANCHORS MAY BE DRILLED OR SHOT INTO THE SLAB WITHOUT FIRST LOCATING THE TENDONS AND THEN THE ANCHORS CAN NOT BE MORE THAN 1" LONG. PASCUAL,SAAD MALIM, 1/9/2025Jonathan Pascual 1/9/2025 1/9/2025 Page 536 of 1053 INSTALL STAIR #1 CANOPYCORRUGATED METAL COVER43.6 16 43.6.1 R-503 INSTALL NEW CORRUGATED METAL COVER (TO BE SPECIFIED) AS PER MANUFACTURER'S RECOMMENDATION. PAINT BOTH THE SUPPORT STRUCTURE AND THE NEW CORRUGATED METAL COVER 18'-9" +/-11'-0" +/-CANOPY DETAIL43.6.1 (E) METAL TS 6X2 (E) METAL PURLIN 20 GA. PAINTED GALV. SHT. METAL FLASHING 7/8" CORR. METAL ROOFING PAINT STRUCTURAL STEEL45.6 SANDBLAST TO SSPC-SP5 AND PAINT STEEL ANGLE PAINT TRAFFIC MARKINGS45.1 PARKING STALL NUMBER, MATCH EXISTING NUMBERS, TYP. 4" WIDE WHITE PAINT STRIPE, TYP.18'-0"18'-0"1'-0"1'-0"9'-6" MIN.8'-6" MIN. ############ ### FACE OF WALL, WHERE APPLICABLE CURB, WHERE APPLICABLE CONTINUE STRIPING WHERE APPLICABLE WITH 4" WIDE CENTER STRIPE BETWEEN BAYS NOTES: 1. CONTRACTOR SHALL DOCUMENT STRIPPING LAYOUT, HATCHING , ANGLE STRIPPING AND PARKING STALL NUMBERS PRIOR TO SURFACE PREPARATION OF CONCRETE 2. MATCH EXISTING STRIPING LAYOUT, INCLUDING ANGLED PARKING AS NECESSARY REINFORCING STEEL GALVANIC ANODE EDGE OF REPAIR AREA ANODES-CATHODIC PROTECTION -TYPICAL LAYOUT FOR SLAB REPAIR49.1 REPAIR NOTES: 1. REMOVE DAMAGED CONCRETE AS WITH STANDARD REPAIR METHODS. 2. REPLACE / CLEAN CORRODED REINFORCING STEEL. 3. ENSURE ALL EXPOSED REINFORCING STEEL IS SECURELY FASTENED TOGETHER WITH TIE WIRE TO PROVIDE GOOD CONTINUITY. 4. ATTACH ANODES TO CLEAN REINFORCING STEEL AT AN EVEN SPACING WITHIN THE PATCH AREA OR AS OUTLINED IN THE CONTRACT SPECIFICATION (24" MAX.). 5. PACK AREA SURROUNDING ANODE WITH ANODE EMBEDDING MORTAR. 6. INSTALL REPAIR MATERIAL AS PER CONTRACT SPECIFICATION SOUTH ENTRANCEIMPACT DAMAGE43.7 REMOVE DAMAGED STEEL AND REPLACE IN KIND TYPICAL BOLLARD DETAIL43.5 HILTI KWIK BOLT TZ2-SS 304 3/4" DIA. GALV. EXPANSION ANCHOR W/ 3 1/4" EMBEDMENT INTO EXISTING SLAB 3/8"x12"x1'-0" GALV. BASE PLATE W/ 3/4" GROUT PAD, SHIM AS REQUIRED (TYP.) 6" DIA. SCHED. 40 CONCRETE FILLED BOLLARD 1 1/2" TYP.EXIST. P/T SLAB3'-6" MIN.3/16 A-A 1.500 9.000 1.500 6.000 6.000 43 1 2 1.5001.5009.0006.0006.000y x SECTION A-A 2" CLR.3 1/8"TYP.REMOVE CONCRETE TO EXPOSE GUARDRAIL ANCHOR - REPAIR OPENING PER W.I. 6.1 NEW CABLE GUARDRAIL STRAND. MATCH NEW GUARDRAIL STRAND TO EXISTING P.T. ANCHORS, TYP. CORE CONCRETE TO REMOVE EXISTING STRAND TERMINATION HARDWARE AND REPLACE WITH NEW INSTALL NEW 1/2" DIA. GALVANIZED BARRIER CABLE (TYP). STRESS TO 1500 # PER STRAND REMOVE EXPOSED CORRODED STANDS REPAIR EXISTING BARRIER CABLE43.4 REMOVE, SALVAGE AND INSTALL EXISTING GUARD RAIL43.2 A-A 1/2" THK. BASE PLATE NEW 2 1/2" X 3/4" GALV. STEEL F.B SUPPORT EXISTING F.B. SUPPORT (4) 1/2" HIT-HY 200 V3 + HAS-R 304/316 BOLT WITH W/- 3 1/2" EMBEDMENT (E) SLAB1/4 x y 0.750 3.5003.500 1.0001.0003.0003.0002.475 3.200 1.3254.0000.0003 4 1 2 SECTION A-A REMOVE BOTTOM 3" OF EXISTING POST (MIN.) AND WELD POST TO NEW STEEL SUPPORT AND NEW BASE PLATE REMOVE, SALVAGE, AND RE-INSTALL EXISTING GUARDRAIL 1/2" DIA. @ 12" O.C. EPOXY EMBED 4" INTO EXISTING SLAB SAWCUT AND ROUGHEN SURFACE TO 1/4" AMPLITUDE 1/2" DIA. @ 12" O.C. EPOXY EMBED 4" INTO EXISTING SLAB, BOTH SIDES (ONLY ONE SIDE AT STAIRS) REPAIR PER W.I. 3.3 PROVIDE ALL FORMWORK FOR REPAIRS EXISTING GUARDRAIL TO BE REMOVED PER DETAIL 40.6 (DEMO) NOTE: E.O.R TO REVIEW THE EXISTING GUARDRAIL BEFORE SALVAGING. E.O.R TO DECIDE IF EXISTING GUARDRAIL CAN BE REUSED. REINFORCING STEEL GALVANIC ANODE ANODES-CATHODIC PROTECTION -TYPICAL INSTALL AT INTERSECTION49.1.1 ANODES-CATHODIC PROTECTION -TYPICAL INSTALL BELOW BAR49.1.2 ANODES-CATHODIC PROTECTION -TYPICAL INSTALL SIDE BAR49.1.3 REINFORCING STEEL GALVANIC ANODE REINFORCING STEEL GALVANIC ANODE Know what's below. before you dig.Call R www.walkerconsultants.com 707 Wilshire Blvd Suite 3650 Los Angeles, CA 90017 213.488.4911 Ph C O N S U L T A N T SWALKER Date Signed: 12/20/2024 WARNING: THE FLOOR SLAB HAS POST-TENSIONING TENDONS NEAR BOTH SURFACES OF THE SLAB. THE CONTRACTOR SHALL EXERCISE EXTREME CAUTION WHEN WORKING IN THE SLAB SO AS NOT TO DAMAGE THE TENDONS OR TENDON SHEATHING. TENDONS MAY BREAK WITH EXPLOSIVE FORCE WHEN CUT. NO ANCHORS MAY BE DRILLED OR SHOT INTO THE SLAB WITHOUT FIRST LOCATING THE TENDONS AND THEN THE ANCHORS CAN NOT BE MORE THAN 1" LONG. PASCUAL, 1/9/2025Jonathan Pascual 1/9/2025 1/9/2025 Page 537 of 1053 SUMP PUMP MATERIALS SCHEDULE ITEM DESCRIPTION QUANTY 1 2" SUBMERSIBLE PUMP - ZOELLER MODEL 292 OR ENGINEER APPROVED EQUAL (50GPM @ 25FT TDH)2 2 2" DIA. - 304 SS SLIDE RAIL ASSEMBLY W/ SUPPORT BRACKETS 2 3 1/4" SS LIFTING CABLE, NYLON COVERED 2 4 POWER CABLE, SHALL BE U.L. LISTED OF SUFFICIENT LENGTH TO REACH FIRST PULL BOX 2 5 CONTROL CABLE, SHALL BE U.L. LISTED 2 6 AMETEK MODEL 575 PRESSURE TRANSDUCER OR ENGINEER APPROVED EQUAL. INSTALL TRANSDUCER WITHIN A 2" PVC PIPE SECURED TO WALL AT 2' INTERVAL 1 7 2" CHECK VALVE 2 8 2" BALL VALVE 2 9 2" SCH 40 GALVANIZED STEEL PIPE & FITTINGS*LS 10 AUTOCOUPLING ASSY 2" STD 2 11 2" ADAPTER 2 *NOTE: REPLACE ALL PIPE, VALVES, & FITTINGS FROM EXISTING WYE TO PUMPS. PROJECT SPECIFIC INFORMATION AVAILABLE POWER 208V - 1PH DESIGN FLOW 50 GPM TOTAL DYNAMIC HEAD 25 FT Know what's below.before you dig.Call R SUMP PUMP - PLAN SUMP PUMP - SECTION PASCUAL, 1/9/2025Jonathan Pascual 1/9/2025 1/9/2025 Page 538 of 1053 Know what's below.before you dig.Call R PASCUAL,SAAD MALIM, 1/9/2025Jonathan Pascual 1/9/2025 1/9/2025 Page 539 of 1053 Know what's below.before you dig.Call R PASCUAL, 1/9/2025Jonathan Pascual 1/9/2025 1/9/2025 Page 540 of 1053 Know what's below.before you dig.Call R PASCUAL, 1/9/2025Jonathan Pascual 1/9/2025 1/9/2025 Page 541 of 1053 Know what's below.before you dig.Call R PASCUAL,JOHN OSKOUI, P.E. INTERIM CITY ENGINEER DATE 1/9/2025Jonathan Pascual 1/9/2025 Page 542 of 1053 Know what's below.before you dig.Call R PASCUAL, 1/9/2025Jonathan Pascual 1/9/2025 Page 543 of 1053 Know what's below.before you dig.Call R PASCUAL,SAAD MALIM, 1/9/2025Jonathan Pascual 1/9/2025 Page 544 of 1053 Know what's below.before you dig.Call R PASCUAL, 1/9/2025Jonathan Pascual 1/9/2025 1/9/2025 Page 545 of 1053 Know what's below.before you dig.Call R PASCUAL,SAAD MALIM, 1/9/2025Jonathan Pascual 1/9/2025 1/9/2025 Page 546 of 1053 1 CITY OF HERMOSA BEACH CONTRACT DOCUMENTS AND SPECIFICATIONS FOR CIP NO. 699 PARKING STRUCTURE LOT “C” IMPROVEMENTS January 2025 City of Hermosa Beach Page 547 of 1053 2 NOTICE INVITING BIDS Notice is hereby given that the City of Hermosa Beach will receive electronic bids until 11:00 AM on February 12, 2025; at which time the electronic bids will be publicly opened at the City Council Chambers at 1315 Valley Drive, Hermosa Beach, CA 90254 and posted on Planet Bids for CIP No. 699 PARKING STRUCTURE LOT “C” IMPROVEMENTS There will be a pre-bid meeting at 11AM on January 30, 2025; at 1301 Hermosa Avenue, Hermosa Beach, CA 90254. The City will respond to questions from prospective Bidders at that time. Each Bidder is strongly encouraged to attend the meeting. Regardless of attendance, each prospective Bidder shall familiarize itself with the plans and work site(s) to satisfy itself that it has the abilities and resources to complete the work. The project includes, but is not limited to, concrete repair/rehabilitation of the City of Hermosa Beach North Pier Parking Structure. The project includes repairs for concrete work, waterproofing enhancement, installing new guardrails, new barrier cables, conditioning of the air in the electrical room, maintenance/repairs, new sump pumps, new level transducer, power washing of the concrete surfaces, restriping, and aesthetic repairs of the parking structure and other related work to complete the work per project’s plans and specifications. The engineer’s cost estimate for the project is $1,800,000 License requirement is a valid State of California Contractors License Class “A ” California Contractor’s License. The overall duration of the project is thirty-five (35) working days. All bids must be submitted electronically on Planet Bids Portal, accessible through the City’s webpage at https://www.hermosabeach.gov/our-government/city-clerk/bids-and-proposals where you must first register as a vendor through our Planet Bids Portal. Contract Documents, plans, and specifications will be available for review on Planet Bids. All relevant materials shall be obtained from the link above. Each proposal must be accompanied by a cash deposit, a certified or cashier's check, or a Bidder's bond, made payable to the City of Hermosa Beach, in an amount not less than 10 percent of the total bid submitted. The successful Bidder will be required to furnish a faithful performance bond in the amount of 100 percent of the Contract price, a payment bond in the amount of 100 percent of the Contract price, and a warranty bond all in the attached form satisfactory to the City Attorney. The successful Bidder will also be required to pay the State of California prevailing wage scale as determined by the Department of Industrial Relations, available at https://www.dir.ca.gov/Public-Works/PublicWorks.html The Contractor must be registered with the Department of Industrial Relations at the time of bid. Contractor’s registration information is available at: https://www.dir.ca.gov/Public-Works/Contractor-Registration.html The City reserves the right to reject any or all bids and to waive any informality or irregularity in any bid received and to be the sole judge of the merits of the respective bids received. The award, if made, will be made to the lowest responsive and responsible Page 548 of 1053 3 Bidder. Please submit any questions related to this bid on Planet Bids portal no later than 12:00 P.M. on February 4, 2025. Page 549 of 1053 4 TABLE OF CONTENTS CIP NO. 699 NORTH PIER PARKING STRUCTURE REPAIRS I. PROJECT DESCRIPTION AND UNDERSTANDING .................................................................................. 5 II. NOTICE TO BIDDERS .................................................................................................................................. 6 III. INSTRUCTION TO BIDDERS ..................................................................................................................... 8 IV. BID DOCUMENTS ...................................................................................................................................... 17 A. PROPOSAL .................................................................................................................................................... 17 C. BID BOND ...................................................................................................................................................... 21 D. BIDDER'S ASSURANCE.............................................................................................................................. 24 E. BIDDER'S DECLARATION ........................................................................................................................ 25 F. CERTIFICATE OF NON-DISCRIMINATION BY CONTRACTORS .................................................... 27 G. CERTIFICATION OF PRINCIPAL............................................................................................................ 28 H. DECLARATION OF ELIGIBILITY TO CONTRACT ............................................................................. 29 I. NON-COLLUSION DECLARATION .......................................................................................................... 31 J. REFERENCES OF WORK ........................................................................................................................... 32 K. SUBCONTRACTORS LIST ......................................................................................................................... 34 L. IRAN CONTRACTING ACT CERTIFICATION ...................................................................................... 37 M. PUBLIC WORKS CONTRACTOR REGISTRATION CERTIFICATION ........................................... 38 N. FLEET COMPLIANCE CERTIFICATION ............................................................................................... 39 INSTRUCTIONS TO BIDDERS ....................................................................................................................... 39 COMPLIANCE WITH CARB REGULATIONS ............................................................................................ 39 FLEET COMPLIANCE CERTIFICATION. ............................................................................................................... 39 V. CONTRACT DOCUMENTS ........................................................................................................................ 41 A. CONTRACT AGREEMENT ........................................................................................................................ 42 B. AGREEMENT OF INDEMNIFICATION .................................................................................................. 60 C. EQUALS ......................................................................................................................................................... 61 D. FAITHFUL PERFORMANCE BOND ................................................................................................. 62 E. PAYMENT BOND (LABOR AND MATERIALS) ..................................................................................... 67 F. GUARANTEE TO THE CITY OF HERMOSA BEACH ........................................................................... 71 G. GENERAL COMPREHENSIVE LIABLITY ADDITONAL INSURED ENDORSMENT .................... 72 H. AUTOMOBILE LIABILITY ADDITIONAL INSURED ENDORSEMENT .......................................... 74 I. INSTRUCTIONS FOR COMPLETING, EXECUTING, AND SUBMITTING EVIDENCE OF INSURANCE TO THE OWNER ...................................................................................................................... 76 J. WORKER'S COMPENSATION INSURANCE CERTIFICATE .............................................................. 78 K. SUPPLEMENTAL INFORMATION TO BE COMPLETED BY PRINCIPAL ...................................... 79 L. W9 FORM ....................................................................................................................................................... 80 VI. TECHNICAL PROVISIONS…………………………………………………………………………..TP-1 VII. SPECIAL PROVISIONS………………………………………………………………………………SP-1 EXHIBIT ‘A’ – SCHEDULE OF PERFORMANCE………………………………………………….. SP-21 EXHIBIT ‘B’ – SOLID WASTE REPORTING……………………...……………................................ SP-22 EXHIBIT ‘C’- CONSTRUCTION NOTICE TEMPLATE …………………………………………… SP-24 EXHIBIT ‘D’- HAUL ROUTES ………………………………...………………………………………. SP-25 Page 550 of 1053 5 City of Hermosa Beach CIP NO. 699 NORTH PIER PARKING STRUCTURE REPAIRS I. PROJECT DESCRIPTION AND UNDERSTANDING This project is scheduled to have a time frame of thirty-five (35) working days to be completed Monday through Friday from 8AM to 5PM. Work for this project will include but is not limited to concrete work, waterproofing enhancement, installing new guardrails, new barrier cables, conditioning of the air in the electrical room, maintenance/repairs, new sump pumps, new level transducer, aesthetic repairs, and other related work to complete the work per project’s plans and specifications. The Engineer’s Estimate is $1,800,000. Page 551 of 1053 6 II. NOTICE TO BIDDERS Prospective Bidder: To be considered as a responsive Bidder you must register on Planet Bids portal through the city’s website at https://www.hermosabeach.gov/our- government/city-clerk/bids-and-proposals . Pre-bid Meeting: There will be a pre-bid meeting at 11AM on January 30, 2025; at 1301 Hermosa Avenue, Hermosa Beach, CA 90254. The City will respond to questions from prospective Bidders at that time. Each Bidder is strongly encouraged to attend the meeting. Regardless of attendance, each prospective Bidder shall familiarize itself with the plans and work site(s) to satisfy itself that it has the abilities and resources to complete the work. Bid Documents: Bid Documents, including but not limited to specifications and proposal forms, will be available for download on Planet Bids Portal, accessible through the webpage at: https://pbsystem.planetbids.com/portal/51313/bo/bo-search. To the extent required by Section 20103.7 of the Public Contract Code, upon request from a Contractor plan room service, the City shall provide an electronic copy of the Contract Documents at no charge to the Contractor plan room. It is the responsibility of each prospective Bidder to download and print all bid documents for review and to verify the completeness of Bid Documents before submitting a bid. The City does not assume any liability or responsibility based on any defective or incomplete copying, excerpting, scanning, faxing, downloading, or printing of the Bid Documents. Questions: All questions regarding this bid shall be submitted through Planet Bids no later than Tuesday, February 4, 2025; at 12PM. Proposers shall not contact City personnel or Elected Officials with any questions or clarifications concerning this Invitation for Bids other than through Planet Bids. Any City response for this Bid that is not posted through Planet Bids is unauthorized and will be considered invalid. Submittal of Bids: Electronic bids shall be submitted through Planet Bids until Wednesday, February 12, 2025; at 11AM at which time they will be publicly opened and read in the City Council Chambers at 1315 Valley Drive, Hermosa Beach, CA. All bids shall be valid for a period of 90 calendar days after the bid opening date. Bidder’s Guarantee: Each bid must be accompanied by cash or a certified check or a cashier's check or Bidder's bond made payable to the City of Hermosa Beach for an amount equal to at least ten percent (10%) of the bid price. In accordance with Public Contract Code Section 20170, the Bidder’s Bond shall be issued by a surety company admitted to do business in the State of California. Further, in accordance with Public Contract Code Section 20172, such guarantee shall be forfeited should the Bidder to whom the Contract is awarded fail to enter into the Contract within the specified time. Payment, Performance Bonds: The successful Bidder will be required to furnish a Faithful Performance Bond and a Labor and Material Payment Bond, each in an amount equal to one hundred percent (100%) of the Contract Price. Each bond shall be in the forms set forth herein and shall be secured from a surety company that meets all State of California bonding Page 552 of 1053 7 requirements, as defined in California Code of Civil Procedure Section 995.120, and that is a California admitted surety insurer. Substitution of Securities: Pursuant to Section 22300 of the Public Contract Code of the State of California, the successful Bidder may substitute certain securities for funds withheld by the City to ensure its performance under the Contract. Contractor License: In accordance with provisions of Section 3300 of the California Public Contract Code, the City of Hermosa Beach has determined that the Contractor shall possess a valid “A” California Contractor’s License. Failure to possess such licenses may render the bid as non-responsive and bar the award of the Contract to that non-responsive Bidder. Prevailing Wages: Pursuant to Labor Code Section 1773, the Contractor shall pay the prevailing rate of per diem wages and the prevailing wage rate for holiday and overtime work applicable in Los Angeles County from the Director of the Department of Industrial Relations for each craft, classification, or type of worker needed to execute this Contract. A copy of these prevailing wage rates may be obtained by visiting: https://www.dir.ca.gov/Public-Works/Prevailing-Wage.html In addition, a copy of the prevailing rate of per diem wages will be made available at the City’s Public Works Department upon request. The successful Bidder shall post a copy of the prevailing wage rates at each job site. It shall be mandatory for the Bidder to whom the Contract is awarded, and for any subcontractors, to comply with all Labor Code provisions, which include but are not limited to the payment of not less than the said specified prevailing wage rates to all workers employed by them in the execution of the Contract, employment of apprentices, hours of labor, and debarment of Contractors and subcontractors. Contractor’s Registration with the Department of Industrial Relations (DIR): The Bidder’s attention is directed to Labor Code Section 1725.5, which provides that a Contractor or subcontractor shall not be qualified to bid on, be listed in a Bid proposal, subject to the requirements of Public Contract Code Section 4104, or engage in the performance of any Contract that is subject to Labor Code Section 1720 et seq., unless currently registered and qualified to perform public work pursuant to Labor Code Section 1725.5. No Bid will be accepted, nor any Contract entered into without proof of the Contractor’s and subcontractors’ current registration with the DIR to perform public work. If awarded a Contract, the Bidder and its subcontractors, of any tier, shall maintain active registration with the DIR for the duration of the Project. Compliance Monitoring and Enforcement: Contractor’s performance of the Work described in the Notice Inviting Bids is subject to compliance monitoring and enforcement by the California Department of Industrial Relations. In bidding on this Project, it shall be the Bidder’s sole responsibility to evaluate and include the cost of complying with all labor compliance requirements under this Contract and applicable law in its Bid. Award of Contract: The City shall award the Contract for the Project to the lowest responsive, responsible Bidder as determined by the City from the total base bid. City reserves the right to reject any or all bids or to waive any irregularities or informalities in any bids or in the bidding process. Page 553 of 1053 8 III. INSTRUCTION TO BIDDERS Form of Proposal: The proposal shall be fully executed and submitted on the forms provided by the City. Proposal forms can be obtained from Planet Bids. Signatures: All places where signatures are required must be fully executed. Proposal: Documents which shall be signed and returned to the City with the Bid Proposal are: A. Proposal B. Bid Schedule C. Bid Bond D. Bidder’s Assurance E. Bidder’s Declaration F. Certificate of Non-Discrimination by Contractors G. Certification of Principal H. Declaration of Eligibility to Contract I. Non-Collusion Declaration J. References for Work K. SubContractor List L. Iran Contracting Act Certification M. Public Works Contractor Registration Certification N. Fleet Compliance Certification O. Addenda (if applicable) Contract: Documents which shall be signed and returned to the City by the successful Bidder within 10 days of notification of intent to award Contract: A. Contract Agreement B. Agreement of Indemnification and Hold Harmless and Waiver of Subrogation and Contribution C. Equals D. Faithful Performance Bond E. Payment Bond (Labor and Materials) F. Guarantee to the City of Hermosa Beach G. General Comprehensive Liability Additional Insured Endorsement H. Automobile Liability Additional Insured Endorsement I. Instructions for Completing, Executing, and Submitting Evidence of Insurance to the Owner J. Worker’s Compensation Insurance Certificate K. Supplemental Information to be Completed by Principal L. W-9 Form M. Copy of City Business License Delivery of Proposal: Each Bid prepared by Bidder shall be completed in itself and shall be submitted electronically through Planet Bids. Page 554 of 1053 9 Prevailing Wage: In accordance with the provisions of Section 1770 et seq., of the Labor Code, the Director of the Department of Industrial Relations of the State of California has ascertained the general prevailing rate of wages which is the minimum amount which shall be paid to all workers employed to perform the work. A copy of the determination is on file in the office of the City Clerk and is hereby incorporated herein and made a part hereof as though fully set forth herein. A copy of the determination will be made available to any interested person upon request and shall be posted at the job site. Overtime: As per Labor Code Section 1810 et seq., eight (8) hours is the legal working day. The Contractor shall pay overtime for each worker who works in excess of the legal working day. Payment: Refer to the Contract Agreement for payment information. Contractor shall submit progress payment requests on City approved form. Required Bonds: Prior to the execution of the Contract, the successful Bidder shall file with the City surety bonds in the amounts and for the purposes noted below. The surety insurer shall be a California admitted surety insurer, as defined in Code of Civil Procedure section 995.120. Contractor shall pay all premiums and costs thereof and incidental thereto. Per Civil Code section 3247, a Payment Bond is required if the Contract is for more than $25,000. The successful Bidder shall give three (3) surety bonds with good and sufficient sureties: "Payment Bond – Labor and Materials" shall be so conditioned as to insure to the benefit of persons furnishing materials for or performing labor upon the work. Bond to be in the sum of not less than 100% of the Contract price to assure the claims of materialmen supplying materials to Contractor, and for payment to laborers and subcontractors employed on the project. “Faithful Performance Bond" in the sum of not less than 100% of the Contract price to assure the faithful performance of the Contract; shall be conditioned as to assure the faithful performance by the Contractor of all work under said Contract, in a manner that is satisfactory and acceptable to the City; that all materials and workmanship supplied by him will be free from original or developed defects; and that should original or developed defects or failures appear, the Contractor shall, at his own expense, make good such defects and failures and make all replacements and adjustments required, within a reasonable time after being notified by the City to do so, and to the satisfaction of the City. Rejection of Proposals: The City reserves the right to reject any and all proposals and to waive any minor or technical discrepancies or irregularities. Proposals may be rejected if they show any alteration of form, additions not called for, conditional bids, incomplete bids, erasures, or irregularities of any kind. Agents: When proposals are signed by an agent, other than the officer or officers of a corporation authorized to sign Contracts on its behalf or a member of a partnership, a "Power of Attorney" must be on file with the City prior to opening bids or shall be submitted with the proposal; otherwise, the proposal will be rejected as irregular and unauthorized. Page 555 of 1053 10 Withdrawal of Proposals: Any bid may be withdrawn at any time prior to the time fixed in the public notice for the opening of bids only by written request for the withdrawal of the bid filed with the City Engineer. The request shall be executed by the Bidder or their duly authorized representative. The withdrawal of a bid does not prejudice the right of the Bidder to file a new bid. Bids are opened exactly at the time fixed in the public notice for opening bids. A bid will not be received after that time, nor may any bid be withdrawn after that time. No Bidder may withdraw his bid within ninety (90) days after the actual date of the opening thereof. Insurance: Without limiting Contractor's indemnification, Contractor shall maintain in force at all times during the performance of this agreement the insurance provisions set out in the Contract Agreement. City Business License and Permits: The successful Bidder shall obtain a valid City of Hermosa Beach Business License prior to commencing work under this Contract. The successful Bidder will be required to obtain City Right of Way Permit to work in public right-of-way, issued at no fee for the project. Increased or Decreased Quantities: The City reserves the right to increase, or decrease, or to entirely eliminate items or portions of items from work if found desirable or expedient. Approximate Estimate: The quantities in the Bid Schedule are approximate only, being given as a basis for the comparison of bids. The City does not, expressly or by implication, agree that the actual amount of work will correspond therewith. The Contractor shall verify in the field the accuracy of the estimated quantities. Examination of Plans, Specifications, Contract, and Site of Work: The Bidder shall examine carefully the site of the work contemplated, the Plans and Specifications, and the proposal and Contract forms therefor. The submission of a bid shall be conclusive evidence that the Bidder has investigated and is satisfied as to the conditions to be encountered, as to the character, quality and scope of work to be performed, the quantities of materials to be furnished, and as to the requirements of the proposal, Plans, Specifications, and the Contract. Where the City may have made investigations of subsurface conditions in areas where work is to be performed under the Contract, such investigations are made only for the purpose of study and design. Where such investigations have been made, Bidders or Contractors may, upon written request, inspect the records of the City as to such investigations subject to and upon the conditions hereinafter set forth. Such inspection of records may be made at the office of the City Engineer. The records of such investigations are not a part of the Contract and are shown solely for the convenience of the Bidder or Contractor. It is expressly understood and agreed that the City assumes no responsibility whatsoever in respect to the sufficiency or accuracy of the investigations thus made, the records thereof, or of the interpretations set forth therein or made by the City in its use thereof and there is no warranty or guaranty, ei ther expressed or implied, that the conditions indicated by such investigations or records thereof are representative of those existing throughout such areas, or any part thereof, or that unlooked for developments may not occur, or that materials other than, or in proportions different than these indicated, may not be encountered. Page 556 of 1053 11 Bidders shall satisfy themselves by personal examination of the locations of the proposed work, and by such other means as they may choose as to actual conditions and requirements and as to the accuracy of the quantities stated in the Proposal forms. Information derived from the maps, plans, specifications, profiles, or drawings, or from the Engineer or his assistants (or the Architects or their assistants), shall not relieve the Bidder of this responsibility, and the interpretation of the data disclosed by borings or other preliminary investigations is not guaranteed nor is any liability assumed by the City. If a prospective Bidder is in doubt as to the true meaning or intent of any part of the Contract Documents including the Specifications, or discovers discrepancies in, or omissions from, the Specifications or Drawings, they may submit to the Engineer a written request for an interpretation or a correction thereof via Planet Bids . Interpretations or corrections of the Contract Documents including the Specifications and Drawings, shall be made only by addendum duly issued by the Engineer, and a copy of such addendum will be uploaded on Planet Bids and such addendum shall be considered a part of and incorporated in the Contract Documents. Relief of Bidders: If the Bidder claims a mistake was made in their bid, the Bidder shall give the City written notice within five (5) days after the opening of the bids of the alleged mistake, specifying in the notice in detail how the mistake occurred. Disqualification of Bidders: More than one proposal from an individual, firm, partnership, corporation, or combination thereof under the same or different names will not be considered. Reasonable grounds for believing that any individual, firm, partnership, corporation, or combination thereof is interested in more than one proposal for the work contemplated may cause the rejection of all proposals in which such individual, firm, partnership, corporation, or combination thereof is interested. If there is reason for believing that collusion exists among the Bidders, any or all proposals may be rejected. Proposals in which the prices obviously are unbalanced due to mathematical errors may be rejected. Award of Contract: The award of the Contract, if it be awarded, will be to the lowest responsible Bidder whose proposal complies with all of the requirements prescribed. Such award, if made, will normally be made within in ninety (90) calendar days of the opening of the proposals. If the lowest responsible Bidder refuses or fails to execute the Contract, the City may award the Contract to the second lowest responsible Bidder. If the second lowest responsible Bidder refuses or fails to execute the Contract, the City may award the Contract to the third lowest responsible Bidder. Execution of Contract: The Contract shall be signed by the successful Bidder and returned, together with the Contract bonds, insurance endorsements and certificates, and all other required documents within ten (10) business days after the Bidder has received notice of intent to award. Failure to Execute Contract: Failure of the lowest responsible Bidder, the second lowest responsible Bidder, or the third lowest responsible Bidder to execute the Contract and file acceptable bonds as provided herein within ten (10) business days after such Bidder has received notice that the Contract has been awarded to them shall be just cause for the Page 557 of 1053 12 forfeiture of the proposal guaranty. The successful Bidder may file with the City Engineer a written notice, signed by the Bidder, or his authorized representative, specifying that the Bidder will refuse to execute the Contract if presented to him. The filing of such notice shall have the same force and effect as the failure of the Bidder to execute the Contract and furnish acceptable bonds within the time herein above prescribed. Return of Proposal Guaranties: Within ten (10) business days after the award of the Contract to the lowest responsible Bidder, the City will return the proposal guaranties, other than Bidder's bonds, accompanying such of the proposals as are not to be further considered in making the award. Retained proposal guaranties will be held until the Contract has been finally executed, after which all proposal guaranties, except Bidder's bonds and any guaranties which have been forfeited, will be returned to the respective Bidders whose proposals they accompany. Qualifications of Bidders: Each Bidder shall be skilled and regularly engaged in the general class or type of work called for under the Contract. A statement setting forth their experience shall be submitted by each Bidder on the References of Work form provided herein. Each Bidder shall possess valid active Contractor’s License issued by the Contractor’s State License Board at the time their bid is submitted. The class of license shall be applicable to the work specified in the Contract. Each Bidder shall also have no less than five (5) years’ experience in the magnitude and the character of the work bid. Pursuant to section 1103 of the Public Contract Code, City staff has determined that the following non-exhaustive experience is reasonably necessary to satisfactorily perform the public works Contract: The Contractor shall have a minimum of five (5) projects of similar type of construction and magnitude with other public agencies within the past five (5) years. The Contractor shall have been in the business under the same name and California Contractor’s License for a minimum of five (5) continuous years prior to the bid opening date for this project. The license used to satisfy this requirement shall be of the same type as that required by the Contract. The Contractor shall perform above 50% of the Contract with its own forces. Bidders must be thoroughly competent and capable of satisfactorily performing the work covered by the proposal. They shall have had project experience similar to the project scope of work. When requested, they shall furnish such statements relative to previous experience on similar work, the plan or procedure proposed, and the organization, machinery, plant, and other equipment available for the contemplated work, and the financial condition and resources of the Bidder, as may be deemed necessary by the City Engineer in determining such competence and capability. The City of Hermosa Beach will not enter into a Contract with any Bidder who is not properly licensed to do the work of this Contract under the provisions of Section 7000 et seq., of the Business and Professions Code, unless particularly exempted by the terms thereof. A bid by a Contractor who is not properly licensed shall be considered non-responsive and will be rejected. The Contractor must hold all sub-Contractors to these same Contract requirements. Page 558 of 1053 13 The sheet for Bidder's signature in the Bid Proposal shall clearly show the Contractor's name, address, telephone number, State of California Contractor’s license number, classification, and date of expiration. Completeness of Bids: Bids are required for the entire work. The amount of the bid for comparison purposes will be the total bid price of all items. The Bidder shall set forth the bid price for each item in the respective spaces provided for these purposes. In case of discrepancy between the unit price and the total set forth for the item, the unit price shall prevail, provided, however, if the amount set forth as a unit price is ambiguous, unintelligible or uncertain for any cause, or is omitted, or in the case where the unit price is the same amount as the entry in the "Total" column, then the amount set forth in the "Total" column for the item shall prevail in accordance with the following: a) As to lump sum items, the amount set forth in the "Total" column shall be the unit price. b) As to unit price items, the amount set forth in the "Total" column shall be divided by the estimated quantity for the item and the price thus obtained shall be the unit price. The City may waive technical or non-substantive inconsistencies in any bid. Non-discrimination: Pursuant to the provisions of 31 CFR, Part 51, Section 51.55, the Revenue Sharing Act, notice is hereby given of the following policy, effective immediately: The City of Hermosa Beach does not discriminate on the basis of handicapped status in admission or access to, or treatment of, or employment in, its programs and activities. The office that will coordinate compliance is that of Human Resources. Workers’ Compensation Insurance: Before execution of this Agreement by the City, the Contractor shall file with the City’s Risk Manager the following signed certification: “I am aware of, and will comply with, Section 3700 of the Labor Code, requiring every employer to be insured against liability for Workers’ Compensation or to undertake self- insurance before commencing any of the work.” The Contractor shall also comply with Section 3700 of the Labor Code by securing, paying for and maintaining in full force and effect for the duration of this Agreement, complete Workers’ Compensation Insurance, and shall furnish a Certificate of Insurance to the City’s Risk Manager reflecting such insurance before this Agreement becomes effective. Contractor shall fully indemnify and hold harmless City, its attorneys, agents, officers, and employees for any claims in law or equity occasioned by the failure of Contractor to comply with the terms of this section. Every Workers’ Compensation Insurance policy required hereunder, shall bear an endorsement, or shall have attached a rider, providing that in the event of expiration or proposed cancellation of such policy for any reason whatsoever, the City’s Risk Manager shall be notified of such action by registered mail, postage prepaid, return receipt requested, at least 30 days before such expiration or cancellation becomes effective. Indemnification: Bidders are instructed to refer to the Contract Agreement. Page 559 of 1053 14 Subcontractors: Bidders must list the name, address of the place of business, Contractor license number, and DIR registration number for each subcontractor to be responsible for more than 1/2 of 1% of the total bid, and the portion of the job for which that subcontractor is responsible. Only one subcontractor may be listed for each portion of the job. Unfair Business Practices Claims: In entering into a public works Contract or a subcontract to supply goods, services, or materials pursuant to a public works Contract, the Contractor or sub-Contractor offers and agrees to assign to the awarding body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Section 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public works Contract or the subcontract. This assignment shall be made and become effective at the time the awarding body renders final payment to the Contractor without further acknowledgment by the parties. (Section 7103.5, California Public Contract Code.) Bidder Registration Requirement: Pursuant to Labor Code sections 1725.5 and 1771.1, all Contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a Contract to perform public work must be registered with the Department of Industrial Relations (DIR). No bid will be accepted, nor any Contract entered into without proof of the Contractor’s and subcontractors’ current registration with the DIR to perform public work. If awarded a Contract, the Bidder and its subcontractors, of any tier, shall maintain active registration with the DIR for the duration of the Project. To this end, Bidder shall sign and submit with its bid proposal the Public Works Contractor Registration Certification on the form provided, attesting to the facts contained therein. Failure to submit this form may render the bid non-responsive. In addition, each Bidder shall provide the registration number for each listed subcontractor in the space provided in the Subcontractors List form. Claim Procedures: Bidders are instructed to refer to the Contract Documents, including by way of illustration and not by limitation the Contract Agreement. Protest Procedures: Bidders may file a “protest” of a bid proposal with the City’s City Manager. In order for a Bidder’s protest to be considered valid, the protest must: A. Be filed in writing within five (5) calendar days after the bid opening date; B. Clearly identify the specific irregularity or accusation; C. Clearly identify the specific City staff determination or recommendation being protested; D. Specify in detail the grounds for protest and the facts supporting the protest; E. Include all relevant supporting documentation with the protest at time of filing; and F. Be transmitted concurrently to all other parties with a direct financial interest that may be adversely affected by the outcome of the protest. Such parties shall include all other Bidders or proposers who appear to have a reasonable prospect of receiving an award depending upon the outcome of the protest. If the protest does not comply with each of these requirements, the City may reject the protest Page 560 of 1053 15 with or without further review. If the protest is timely and complies with the above requirements, the City Manager, or other designated City staff member, shall review the protest, any response from the challenged Bidder(s), and all other relevant information, and will provide a written decision to the protestor. The City Manager or designee shall have up to ten calendar days to decide whether to approve or reject the protest. The written decision of the City Manager or designee on the protest shall be served upon the protesting Bidder and any Bidder subject to the protest within fourteen (14) calendar days of receipt of the bid protest. The City Manager or designee may extend the ten (10) calendar days if necessary, to review additional information requested from any Bidder. If the protester wishes to further contest the protest, it shall appeal this decision to the City Council by filing a statement of appeal with the City Clerk within five (5) days of the issuance of the City Manager’s decision. Said statement of appeal shall include all information required of the original bid protest, as well as s short and plain statement setting forth why Protester disputes the City Manager’s decision and the legal and factual basis for such dispute. Any person or entity may present a formal protest to the City with respect to solicitations being conducted by staff. A Bidder whose bid has been protested by another Bidder may submit to the City Manager a written response to the protest by email or by personal delivery or overnight mail to City Hall, 1315 Valley Drive, Hermosa Beach, California 90254, so that it is received by the City no later than seven calendar days after the protest has been served by the protesting Bidder. 1. Definitions a. “Bidder” means any person or firm providing a timely, written response to the City solicitation. b. “Bid Protest” means any protest with regard to the response submitted by another Bidder. c. “Response” means the written response to the City solicitation provided by a person or firm. d. “Solicitation Protest” means a statement of protest, dispute, challenge, disagreement, disapproval or other objection regarding documents, determinations or actions taken or contemplated by the City with respect to a solicitation. e. “Solicitation” means the document by which the City identifies goods, equipment, services, or public construction projects for which it seeks a response. 2. Format – The protest must be in writing and include the following information at a minimum: a. The name, address, and phone number of the protester, or the authorized representative of the protester; Page 561 of 1053 16 b. The signature of the protester or authorized representative of the protester; c. The project number and title under which the protest is submitted; d. A detailed description of the legal and/or factual grounds for the protest and all supporting documentation. For protests containing elements not based on publicly released information the protest must contain documentation clearly showing the date on which the protester received the information; and e. The form of relief requested. 3. State or Federal Funding If the subject matter of the solicitation or project is receiving any state or federal funds which requires a protest procedure different than the procedures stated above, then that protest procedure shall control. In the event there is any lawsuit filed against the City relating to any federally funded project, the City will provide prompt notice of that lawsuit to all agencies who participated in the funding of the project. 4. Mandatory Procedure This administrative procedure and the time limits set forth herein are mandatory. Failure to comply with these mandatory procedures shall constitute a waiver of any right to pursue the bid protest, including filing a Government Code claim or any legal proceedings or actions. Page 562 of 1053 17 IV. BID DOCUMENTS A. PROPOSAL CIP NO. 699 PARKING STRUCTURE LOT “C” IMPROVEMENTS CONTRACTOR: Date: ___________________ TO: City of Hermosa Beach Honorable Mayor and Members of the City Council City Hall Hermosa Beach, California, 90254 Ladies and Gentlemen: The undersigned declares that he/she has carefully examined the location of the proposed work and that he/she has examined the Plans and Specifications, has read the Contract Documents, and hereby agrees to furnish all labor, materials, equipment, tools, transportation, and services to do all work required for: CIP NO. 699 PARKING STRUCTURE LOT “C” IMPROVEMENTS In accordance with the Plans and Specifications prepared by the Engineer, in accordance with the Special Provisions, the Contract Documents, and in accordance with the Standard Specifications for Public Works Construction 2021, Unified Building Code for Construction (current edition) (except Sections 1-9), and the requirements of the Engineer under said documents, for the prices shown herein. The Contractor also certifies that he/she is registered with the Department of Industrial Relations. All work shall be completed within thirty-five (35) working days from the date the Notice to Proceed is issued by the Engineer. Contractor Signature PWCR Registration Number Page 563 of 1053 18 B. BID SCHEDULE CIP No. 699 PARKING STRUCTURE LOT “C” IMPROVEMENTS Item No. Estimated Quantity Description Unit Price Total 1 1 LS Mobilization and Demobilization (5% maximum) $ $ 2 1 LS Traffic Control – Vehicle & Pedestrian $ $ 3 1 LS Concrete Shoring and Reshoring $ $ 4 75,000 SF Floor Preparation - Scarification $ $ 5 2,700 SF Traffic Topping Removal $ $ 6 950 SF Floor Repair – Partial Depth $ $ 7 10 EA Floor Repair – Protect Exposed Tendon $ $ 8 160 SF Floor Repair – Full Depth (Edge Repair) $ $ 9 25 LF Floor Repair – Concrete Curb $ $ 10 15 LF Floor Repair – Stair Nosing Repair $ $ 11 6 SF Floor Repair – Slab-on-Grade $ 12 100 SF Ceiling Repair – Partial Depth $ $ 13 60 SF Beam Repair – Partial Depth $ $ 14 4 SF Beam Repair – Edge Spall $ $ 15 30 SF Column Repair – Partial Depth $ $ 16 30 SF Wall Repair – Partial Depth $ $ 17 2,800 LF Seal Cracks and Joints $ $ 18 800 LF Joint Sealant Repair $ $ 19 160 LF Vertical Joint Sealant $ $ 20 300 LF Epoxy Injection $ $ 21 3,500 LF Cove Sealant $ $ 22 75,000 SF Traffic Topping $ $ 23 168 EA Inspect P/T Tendon Anchorage $ $ 24 1 LS Remove & Replace Fire Extinguisher Cabinet $ $ 25 160 LF Remove Existing Guardrail $ $ 26 1,800 LF Install New Barrier Cable $ $ 27 180 LF Remove, Salvage, and Install Guardrail $ $ 28 360 LF Repair Existing Barrier Cable $ $ Page 564 of 1053 19 29 100 LF Clean and Coat Existing Barrier Cable $ $ 30 4 EA Install New Bollards $ $ 31 1 LS Install Stair #1 Canopy Corrugated Metal Cover (Assuming 250sf of metal decking) $ $ 32 1 LS South Entrance Impact Damage $ $ 33 1 LS Paint Traffic Markings and Stalls $ $ 34 1 LS Paint Structural Steel $ $ 35 1 LS Clean and Paint Stair Railings & Light Poles $ $ 36 500 EA Cathodic Protection – Discrete Anodes $ $ 37 1 EA Install Column Protection $ $ 38 2 EA Replace Pump (Pump, Motors, Slide Rails) $ $ 39 1 EA Level Transducer $ $ 40 143 EA Replace Light Fixtures $ $ 41 1 LS Electrical Allowance $ $ Total (Base Bid) $ $ $ Total Bid in Numbers: ______________________________________________________ Total Bid in Figures: (Total Bid in Words) Contractor Name: In case of any discrepancy between the words and the figures, the words shall prevail. If the unit price and the total amount for any item are not in agreement, the unit price alone shall be considered to represent the Bidder’s intention and all totals will be corrected to conform thereto. Attached hereto is cash, a certified check, a cashier's check, or a Bidder's bond in the amount of __________________________________________________Dollars, said amount being not less than ten (10) percent of the amount bid. It is agreed a portion equal to the difference between the low bid and second low bid shall be retained as liquidated damages by the City Page 565 of 1053 20 if the undersigned fails or refuses to execute the Contract and furnish the required bonds and certificates of insurance within the time provided. Contractor Signature: __________________________________________ PW Registration #: __________________________________________ State License #: __________________________________________ Contractor Company Name: __________________________________________ Page 566 of 1053 21 C. BID BOND KNOW ALL MEN BY THESE PRESENTS: WHEREAS, ________________________________, (hereinafter referred to as "Contractor") intends to submit a bid to the City of Hermosa Beach, California, a Municipal Corporation, for the performance of certain work as required in the City of Hermosa Beach CIP NO. 699 PARKING STRUCTURE LOT “C” IMPROVEMENTS said work being: CIP NO. 699 PARKING STRUCTURE LOT “C” IMPROVEMENTS as shown in this specification, and in compliance with the specifications therefore under an invitation of said City contained in a notice or advertisement for bids or proposals. NOW, THEREFORE, we, the Contractor, as Principal, and ______________________ _______________________________ a corporation organized and existing under the laws of the State of _________________, duly authorized to transact business under the laws of the State of California as Surety, are held and firmly bound unto the City of Hermosa Beach, as Obligee, in the sum of ___________________________________ Dollars ($_______________) lawful money of the United States of America, said sum being not less than ten percent (10%) of the bid amount for the payment of which sum well and truly to be made, the said Principal, and said Surety, bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH THAT: If the bid of the said Principal is rejected by the said Obligee; or if the said Obligee shall accept the bid of the said Principal and said Principal shall enter into an Agreement with said Obligee in accordance with the terms of the bid, and shall give such bond or bonds as may be specified in the bidding or Contract Documents with good and sufficient surety for the faithful performance of such Agreement and for the prompt payment of labor and material furnished in the prosecution thereof; or in the event of the failure of said Principal to enter such Agreement and give such bond or bonds, if said Principal shall pay to said Obligee the difference not to exceed the penalty thereof between the amount specified in said bid and such larger amount for which said Obligee may in good faith Contract with another party to perform the work covered by said bid, then this obligation shall be null and void, otherwise to remain in full force and effect. In case suit is brought upon this bond, the court shall fix and award and the surety shall pay, in addition to the face amount hereof, costs and reasonable attorney's fees incurred by the City of Hermosa Beach in successfully enforcing said obligation. IN WITNESS THEREOF, we have hereunto, set our hands and seals this ___________ day of ______________________, ______. ........... Principal By Title Surety Page 567 of 1053 22 By Title Page 568 of 1053 23 Notary Acknowledgment A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF ______________ On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the per son(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct . WITNESS my hand and official seal. Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT ¨ Individual ¨ Corporate Officer Title(s) Title or Type of Document ¨ Partner(s) ¨ Limited ¨ General Number of Pages ¨ Attorney-In-Fact ¨ Trustee(s) ¨ Guardian/Conservator Date of Document ¨ Other: Signer is representing: Name Of Person(s) Or Entity(ies) Signer(s) Other Than Named Above Page 569 of 1053 24 D. BIDDER'S ASSURANCE CIP 699 PARKING STRUCTURE LOT “C” IMPROVEMENTS FROM: Name of Bidder: Business Address: Telephone No: TO: Members of the City Council c/o City Hall City of Hermosa Beach, California Members of the City Council: Pursuant to your published Notice Inviting Bids for: CIP 699 - PARKING STRUCTURE LOT “C” IMPROVEMENTS The undersigned declares that he/she has carefully examined the location of the proposed work; that he/she has carefully examined the Plans and Specifications, and read the accompanying Instructions to Bidders and hereby proposes to furnish all materials, machinery, tools, labor, and services and do all the work necessary to complete the project in accordance with said Plans and Specifications and other Contract Documents at the item prices on the bidding schedule. BY: TITLE: Page 570 of 1053 25 E. BIDDER'S DECLARATION CIP 699 PARKING STRUCTURE LOT “C” IMPROVEMENTS It is understood and agreed that: 1. The undersigned has carefully examined all documents which will form a part of the Contract; namely, the Notice Inviting Bids, the Instructions to Bidders, this Proposal, the Bid Bond, the Contract, the Faithful Performance Bond, Warranty Bond, the Payment Bond, the federal requirements, if any, the Plans and Specifications, the Special Provisions, and the Technical Provisions. 2. The undersigned has, by investigation at the site of the work and otherwise, satisfied himself as to the nature and location of the work and fully informed himself as to all conditions and matters, which can in any way affect the work or the cost thereof. 3. The undersigned fully understands the scope of work and has checked carefully all words and figures inserted in this Proposal and he further understands that the City will not be responsible for any errors or omissions in the preparation of the Proposal. 4. The undersigned agrees and acknowledges that he is aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Code, and that the undersigned will comply with such provisions before commencing the performance of the Contract if it is awarded to the undersigned. The undersigned will execute the Contract and furnish the required statutory bonds and certificates of insurance within the period of time specified in the Contract Documents. The undersigned will begin work after award of Contract and a Notice to Proceed has been given as herein specified and will complete said work within the time specified in the Bidding Schedule. 5. The undersigned certifies that this Proposal is genuine and not sham or collusive, or made in the interest or on behalf of a person not herein named, and the undersigned has not directly or indirectly induced or solicited any other Bidder to put in a sham bid nor induced any other person, firm, or corporation to refrain from bidding. 6. The undersigned will accept an award and enter into a Contract for all work scheduled herein on which he puts in a bid. The awards for such work are to be entirely at the discretion of the Owner after evaluation of the bids as submitted. The undersigned agrees that the Owner shall recover or retain as liquidated damages an amount equal to the difference between the low bid and amount of the bid of the Bidder with whom the City enters into a Contract, and the surplus, if any, shall be returned to the lowest Bidder in accordance with the provisions of the Public Contract Code section 20174 in the event of his failure to execute a Contract and furnish required bonds and insurance therefor within the time provided. 7. This bid will not be withdrawn within a period of ninety (90) days after the date of its Page 571 of 1053 26 proper opening by the City. 8. The undersigned Bidder stated under penalty of perjury that the representations made in submitting this bid are, to the best of his/her knowledge, true, accurate, and complete. Respectfully submitted, Contractor's Business Name Contractor Signature Title Business Address: Street By Title City State Zip Contractor's License No. and Classification Business Phone Number Date Name Title Residence: Street City State Zip Residence Phone Number Note: If the bid is made by an individual, it must be signed with the full name of the Bidder, whose address must be given: if it is made by a firm, it must be signed in the co- partnership's name by a general partner thereof, who shall also sign his or her own nam e, and the name and full address of each member must be given; and if it is made by a corporation, it must be signed by a properly authorized officer, the corporate name shall be set forth, and the corporate seal shall be affixed. Page 572 of 1053 27 F. CERTIFICATE OF NON-DISCRIMINATION BY CONTRACTORS CIP 699 PARKING STRUCTURE LOT “C” IMPROVEMENTS As suppliers of goods or services to the City, the firm listed below certifies that it does not discriminate in its employment with regard to race, color, religion, sex, or national origin; that it is in compliance with all applicable federal, state, and l ocal directives, and executive orders regarding non-discrimination in employment; and that it agrees to pursue positively and aggressively the principle of equal opportunity in employment. We agree specifically: 1. To establish or observe employment policies which affirmatively promote opportunities for minority persons at all job levels. 2. To communicate this policy to all persons concerned, including all company employees, outside recruiting services, especially those serving minority communities, and to the minority communities at large. 3. To take affirmative steps to hire minority employees within the company. FIRM TITLE OF PERSON SIGNING SIGNATURE DATE Please include any additional information available regarding equal opportunity employment programs now in effect within your company: Page 573 of 1053 28 G. CERTIFICATION OF PRINCIPAL CIP 699 PARKING STRUCTURE LOT “C” IMPROVEMENTS I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for Workers' Compensation or to undertake self - insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this Contract. (Section 1861, Labor Code.) Signature: Name: Title: Name of Company: Page 574 of 1053 29 H. DECLARATION OF ELIGIBILITY TO CONTRACT [Labor Code Section 1777.1; Public Contract Code Section 6109] CIP 699 PARKING STRUCTURE LOT “C” IMPROVEMENTS The undersigned, a duly authorized representative of the Contractor, certifies and declares that: 1. The undersigned Contractor is aware of Section 1771.1 and 1777.7 of the California Labor Code, which prohibit a Contractor or subcontractor who has been found by the Labor Commissioner or the Director of Industrial Relations to be in violation of certain provisions of the Labor Code, from bidding on, being awarded, or performing work as a subcontractor on a public works project for specified periods of time. 2. The undersigned Contractor is not ineligible to bid on, be awarded or perform work as a subcontractor on a public works project by virtue of the foregoing provisions of Sections 1771.1 or 1777.7 of the California Labor Code or any other provision of law. 3. The undersigned Contractor is aware of California Public Contract Code Section 6109, which states: “(a) A public entity, as defined in Section 1100 [of the Public Contract Code], may not permit a Contractor or subcontractor who is ineligible to bid or work on, or be awarded, a public works project pursuant to Section 1777.1 or 1777.7 of the Labor Code to bid on, be awarded, or perform work as a subcontractor on, a public works project. Every public works project shall contain a provision prohibiting a Contractor from performing work on a public works project with a subcontractor who is ineligible to perform work on the public works project pursuant to Section 1771.1 or 1777.7 of the Labor Code.” “(b) Any Contract on a public works project entered into between a Contractor and a debarred subcontractor is void as a matter of law. A debarred subcontractor may not receive any public money for performing work as a subcontractor on a public works Contract, and any public money that may have been paid to a debarred subcontractor by a Contractor on the project shall be returned to the awarding body. The Contractor shall be responsible for the payment of wages to workers of a debarred subcontractor who has been allowed to work on the project.” 4. The undersigned Contractor has investigated the eligibility of each and every subcontractor the undersigned Contractor intends to use on this public works project, and determined that none of them is ineligible to perform work as a subcontractor on a public works project by virtue of the foregoing provisions of the Public Contract Code, Sections 1771.1 or 1777.7 of the Labor Code, or any other provision of law. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed this day of , at (place of execution), California. Signature: Name: Title: Page 575 of 1053 30 Name of Company: Page 576 of 1053 31 I. NON-COLLUSION DECLARATION CIP 699 PARKING STRUCTURE LOT “C” IMPROVEMENTS The undersigned declares: I am the ___________________ of ______________________________, the party making the foregoing Bid. The Bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The Bid is genuine and not collusive or sham. The Bidder has not directly or indirectly induced or solicited any other Bidder to put in a false or sham bid. The Bidder has not directly or indirectly colluded, conspired, connived, or agreed with any Bidder or anyone else to put in a sham bid, or to refrain from bidding. The Bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the Bid Price of the Bidder or any other Bidder, or to fix any overhead, profit, or cost element of the Bid Price, or of that of any other Bidder. All statements contained in the Bid are true. The Bidder has not, directly or indirectly, submitted his or her Bid Price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose. Any person executing this declaration on behalf of a Bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the Bidder. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on __________ [date], at ___________________ [city], ___________________ [state]. NAME OF BIDDER SIGNATURE OF BIDDER ADDRESS OF BIDDER CITY STATE ZIP Page 577 of 1053 32 J. REFERENCES OF WORK CIP 699 PARKING STRUCTURE LOT “C” IMPROVEMENTS Date: ________________ The following are the names, addresses and phone numbers/ email addresses for at least three public agencies for which Bidder has performed similar work within the past five years. All contact information must be current. ________________________________________________________________________ Name and Address of Public Agency _________________________________________________________________________ Name and Telephone Number of Project Manager _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ Name and Description of Project ___________________________________ ___________________________________ Contract Amount Date Completed _________________________________________________________________________ Name and Address of Public Agency _________________________________________________________________________ Name and Telephone Number of Project Manager _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ Name and Description of Project ________________________________ _____________________________________ Contract Amount Date Completed Page 578 of 1053 33 _________________________________________________________________________ Name and Address of Public Agency _________________________________________________________________________ Name and Telephone Number of Project Manager _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ Name and Description of Project __________________________________ ____________________________________ Contract Amount Date Completed _________________________________________________________________________ Name and Address of Public Agency _________________________________________________________________________ Name and Telephone Number of Project Manager _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ Name and Description of Project _________________________________ ____________________________________ Contract Amount Date Completed For additional References, please add separate sheets. Page 579 of 1053 34 K. SUBCONTRACTORS LIST CIP 699 PARKING STRUCTURE LOT “C” IMPROVEMENTS In compliance with the "Subletting and Subcontracting Fair Practices Act" being Sections 4100-4113 of the Government Code of the State of California, and any amendments thereto, each Bidder shall set forth below: (a) the name and location of the place of business, (b) the California Contractor license number, (c) the DIR public works Contractor registration number unless exempt pursuant to Labor Code Sections 1725.5 and 1771.1, and (d) the portion of the work which will be done by each subcontractor who will perform work or labor or render service to the prime Contractor in or about the construction of the work or improvement in an amount in excess of one-half (1/2) of one percent (1%) of the prime Contractor's total bid, and shall further set forth the portion of the work which will be done by each subcontractor. Only one subcontractor for each such portion shall be listed. Notwithstanding the foregoing, if the work involves the construction of streets and highways, then the Bidder shall list each subcontractor who will perform work or labor or render service to the Bidder in or about the work in an amount in excess of one-half of one percent (0.5%) of the Bidder’s Total Bid Price or $10,000, whichever is greater. No additional time shall be granted to provide the below requested information. If the Contractor fails to specify a subcontractor for any portion of the work to be performed under the Contract, he shall be deemed to have agreed to perform such portion himself, and he shall not be permitted to subcontract that portion of the work except under the conditions hereinafter set forth. Subletting or subcontracting of any portion of the work to which subcontractor was designated in the original bid shall only be permitted in cases of public emergency or necessity, and then only after a finding reduced to writing as a public record of the legislative body of the Owner. We propose to use the following listed subcontractors as per Public Contract Code Section 4100 et seq.: List all Subcontractors. The subcontractor shall be licensed for the type of work they are performing. Sub-Contractors Name: Address: Description of Work: CSLB Contractor License No. DIR Registration No. Phone No. Dollar Amount of Work & % of Work Page 580 of 1053 35 Sub-Contractors Name: Address: Description of Work: CSLB Contractor License No. DIR Registration No. Phone No. Dollar Amount of Work & % of Work Sub-Contractors Name: Address: Description of Work: CSLB Contractor License No. DIR Registration No. Phone No. Dollar Amount of Work & % of Work Sub-Contractors Name: Address: Description of Work: CSLB Contractor License No. DIR Registration No. Phone No. Dollar Amount of Work & % of Work Sub-Contractors Name: Address: Description of Work: CSLB Contractor License No. DIR Registration No. Phone No. Dollar Amount of Work & % of Work Page 581 of 1053 36 Percent of work to be performed by sub-Contractors: % (Note: 50% of work is required to be performed by general Contractor) For additional Sub-Contractors, please add additional sheet(s) Page 582 of 1053 37 L. IRAN CONTRACTING ACT CERTIFICATION (Public Contract Code Section 2200 et seq.) As required by California Public Contract Code Section 2204, the Contractor certifies subject to penalty for perjury that the option checked below relating to the Contractor’s status in regard to the Iran Contracting Act of 2010 (Public Contract Code Section 2200 et seq.) is true and correct: The Contractor is not: (1) identified on the current list of person and entities engaged in investment activities in Iran prepared by the California Department of General Services in accordance with subdivision (b) of Public Contract Code Section 2203; or (2) a financial instruction that extends, for 45 days or more, credit in the amount of $20,000,000 or more to any other person or entity identified on the current list of persons and entities engaging in investment activities in Iran prepared by the California Department of General Services in accordance with subdivision (b) of Public Contract Code Section 2203, if that person or entity uses or will use the credit to provide goods or services in the energy sector in Iran. The City has exempted the Contractor from the requirements of the Iran Contracting Act of 2010 after making a public finding that, absent the exemption, the City will be unable to obtain the goods and/or services to be provided pursuant to the Contract. The amount of the Contract payable to the Contractor for the Project does not exceed $1,000,000. Signature: Printed Name: Title: Firm Name: Date: Note: In accordance with Public Contract Code Section 2205, false certification of this form shall be reported to the California Attorney General and may result in civil penalties equal to the greater of $250,000 or twice the Contract amount, termination of the Contract and/or ineligibility to bid on Contracts for three years. Page 583 of 1053 38 M. PUBLIC WORKS CONTRACTOR REGISTRATION CERTIFICATION Pursuant to Labor Code sections 1725.5 and 1771.1, all Contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a Contract to perform public work must be registered with the Department of Industrial Relations. See http://www.dir.ca.gov/Public-Works/PublicWorks.html for additional information. No bid will be accepted nor any Contract entered into without proof of the Contractor’s and subcontractors’ current registration with the Department of Industrial Relations to perform public work. Bidder hereby certifies that it is aware of the registration requirements set forth in Labor Code sections 1725.5 and 1771.1 and is currently registered as a Contractor with the Department of Industrial Relations.1 Name of Bidder: ________________________________________ DIR Registration Number: ________________________________ DIR Registration Expiration: ______________________________ Small Project Exemption: ______ Yes or ______ No Unless Bidder is exempt pursuant to the small project exemption, Bidder further acknowledges: 1. Bidder shall maintain current DIR registration for the duration of the project. 2. Bidder shall maintain a current DIR registration for the duration of the project. 3. Bidder shall include the requirements of Labor Code sections 1725.5 and 1771.1 in its Contract with subcontractors and ensure that all subcontractors are registered at the time of bid opening and maintain registration status for the duration of the project. 4. Failure to submit this form or comply with any of the above requirements may result in a finding that the bid is non-responsive. Name of Bidder Signature Name and Title Dated 1 If the Project is exempt from the Contractor registration requirements pursuant to the small project exemption under Labor Code Sections 1725.5 and 1771.1, please mark “Yes” in response to “Small Project Exemption.” Page 584 of 1053 39 N. FLEET COMPLIANCE CERTIFICATION The California Air Resources Board (“CARB”) implemented amendments to the In-Use Off- Road Diesel-Fueled Fleets Regulations (“Regulation”) which are effective on January 1, 2024 and apply broadly to all self-propelled off road diesel vehicles 25 horsepower or greater and other forms of equipment used in California. A copy of the Regulation is available at https://ww2.arb.ca.gov/sites/default/files/barcu/regact/2022/off-roaddiesel/appa-1.pdf. Bidders are required to comply with all CARB and Regulation requirements, including, without limitation, all applicable sections of the Regulation, as codified in Title 13 of the California Code of Regulations section 2449 et seq. throughout the term of the Project. Bidders must provide, with their Bid, copies of Bidder’s and all listed subcontractors the most recent, valid Certificate of Reported Compliance (“CRC”) issued by CARB. Failure to provide valid CRCs as required herein may render the Bid non-responsive. INSTRUCTIONS TO BIDDERS COMPLIANCE WITH CARB REGULATIONS The City is a Public Works Awarding Body, as defined under Title 13 California Code of Regulations section 2449(c)(46). Accordingly, Bidders must submit, with their Bids, a valid Certificate of Reported Compliance (“CRC”) for the Bidder’s and its listed subcontractors fleet (including any applicable leased equipment or vehicles) . Bidder must complete and submit the Fleet Compliance Certification, on the form included in the bid package. Failure to provide a valid CRC for the Bidder’s fleet, and for the fleets of all listed subcontractors, or failure to complete the Fleet Compliance Certification, may render the Bid non-responsive. Fleet Compliance Certification. Bidder hereby acknowledges that they have reviewed the California Air Resources Board’s policies, rules and regulations and are familiar with the requirements of Title 13, California Code of Regulations, Division 3, Chapter 9, effective on January 1, 2024 (the “Regulation”). Bidder hereby certifies, subject to penalty for perjury, that the option checked below relating to the Bidder’s fleet, and/or that of their subcontractor(s) (“Fleet”) is true and correct: The Fleet is subject to the requirements of the Regulation, and the appropriate Certificate(s) of Reported Compliance have been attached hereto. The Fleet is exempt from the Regulation under section 2449.1(f)(2), and a signed description of the subject vehicles, and reasoning for exemption has been attached hereto. Bidder and/or their subcontractor is unable to procure R99 or R100 renewable diesel fuel as defined in the Regulation pursuant to section 2449.1(f)(3). Bidder shall keep detailed records describing the normal refueling methods, their attempts to procure renewable diesel fuel and Page 585 of 1053 40 proof that shows they were not able to procure renewable diesel (i.e. third party correspondence or vendor bids). The Fleet is exempt from the requirements of the Regulation pursuant to section 2449(i)(4) because this Project has been deemed an Emergency, as defined under section 2449(c)(18). Bidder shall only operate the exempted vehicles in the emergency situation and records of the exempted vehicles must be maintained, pursuant to section 2449(i)(4). The Fleet does not fall under the Regulation or are otherwise exempted and a detailed reasoning is attached hereto. Name of Bidder:_________________________________________________ Signature: __________________________________________________ Name: __________________________________________________ Title: __________________________________________________ Date: __________________________________________________ Page 586 of 1053 41 V. CONTRACT DOCUMENTS CIP 699 PARKING STRUCTURE LOT “C” IMPROVEMENTS Page 587 of 1053 42 A. CONTRACT AGREEMENT This Construction Agreement (“Agreement”) is made and entered into as of the date executed by the Mayor and attested to by the City Clerk, by and between [INSERT CONTRACTOR NAME] (hereinafter referred to as "CONTRACTOR") and the City of Hermosa Beach, California, a municipal corporation (hereinafter referred to as "CITY"). R E C I T A L S A. Pursuant to the Notice Inviting Sealed Bids for CIP No. 699 PARKING STRUCTURE LOT “C” IMPROVEMENTS, bids were received, publicly opened, and declared on the date specified in the notice; and B. On …………….., City’s City Council declared CONTRACTOR to be the lowest responsible Bidder and accepted the bid of CONTRACTOR; and C. The City Council has authorized the Mayor to execute a written Contract with CONTRACTOR for furnishing labor, equipment, and material for the CIP No 699 PARKING STRUCTURE LOT “C” IMPROVEMENTS in the City of Hermosa Beach. NOW, THEREFORE, in consideration of the foregoing and the mutual covenants herein contained, it is agreed: 1. GENERAL SCOPE OF WORK: CITY agrees to engage CONTRACTOR and CONTRACTOR agrees to furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for the CIP No. 699 PARKING STRUCTURE LOT “C” IMPROVEMENTS in the City of Hermosa Beach. The work shall be performed in accordance with the Plans and Specifications dated November 2023, on file in the office of the City Clerk and in accordance with bid prices set forth in CONTRACTOR’S Bid Proposal and in accordance with the instructions of the City Engineer. 2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY: The Contract documents for the aforesaid project shall consist of the Notice Inviting Bids, Instructions to Bidders, Bid Proposal, Builders General Provisions, Standard Specifications 2021 edition, Special Provisions, Exhibit A and Exhibit B, and all referenced specifications, details, standard drawings, and appendices; together with this Agreement and all required bonds, insurance certificates, permits, notices and affidavits; and also, including any and all addenda or supplemental agreements clarifying, amending, or extending the work contemplated as may be required to insure its completion in an acceptable manner. All of the provisions of said Contract documents are made a part hereof as though fully set forth herein. This Contract is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by CONTRACTOR whether set out specifically in the Contract or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this written agreement, the provisions of this Agreement, the Builders General Provisions and the Standard Specifications, in that order, shall control. Collectively, these Contract documents constitute the complete agreement between CITY and CONTRACTOR and supersede any previous agreements or understandings. Page 588 of 1053 43 3. COMPENSATION: CONTRACTOR agrees to receive and accept the prices set forth in its Bid Proposal [INSERT VALUE] as full compensation for furnishing all materials, performing all work, and fulfilling all obligations hereunder. Said compensation shall cover all expenses, losses, damages, and consequences arising out of the nature of the work during its progress or prior to its acceptance including those for well and faithfully completing the work and the whole thereof in the manner and time specified in the aforesaid Contract documents; and also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the work, suspension or discontinuance of the work, and all other unknowns or risks of any description connected with the work. 4. TIME OF PERFORMANCE: CONTRACTOR agrees to complete the work within thirty(30) working days from the date of the notice to proceed. By signing this Agreement, CONTRACTOR represents to CITY that the Contract time is reasonable for completion of the work and that CONTRACTOR will complete such work within the Contract time. 5. LIQUIDATED DAMAGES: In accordance with Government Code section 53069.85, it is agreed that CONTRACTOR will pay to CITY the sum set forth in Exhibit “A” for each and every calendar day of delay beyond the time prescribed in the Contract Documents for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event this is not paid, CONTRACTOR agrees CITY may deduct that amount from any money due or that may become due CONTRACTOR under the Contract. This Article does not exclude recovery of other damages specified in the Contract Documents. 6. SUBSTITUTION OF SECURITIES: Pursuant to section 22300 of the Public Contract Code of the State of California, CONTRACTOR may request CITY to make retention payments directly to an escrow agent or may substitute securities for any money withheld by CITY to ensure performance under the Contract. At the request and expense of CONTRACTOR, securities equivalent to the amount withheld shall be deposited with CITY or with a state or federally chartered bank as the escrow agent who shall return such securities to CONTRACTOR upon satisfactory completion of the Contract. Deposit of securities with an escrow agent shall be subject to a written agreement substantially in the form provided in section 22300 of the Public Contract Code. 7. PREVAILING WAGES AND CALIFORNIA LABOR LAWS. Pursuant to Labor Code §§ 1720 et seq., and as specified in 8 California Code of Regulations § 16000 (“Prevailing Wage Laws”), CONTRACTOR must pay its workers prevailing wages. It is CONTRACTOR’s responsibility to interpret and implement any prevailing wage requirements, and CONTRACTOR agrees to pay any penalty or civil damages resulting from a violation of the prevailing wage laws. CONTRACTOR shall defend, indemnify and hold the CITY, its officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. CONTRACTOR and any subcontractor shall forfeit a penalty of up to $200 per calendar day or portion thereof for each worker paid less than the prevailing wage rates. Page 589 of 1053 44 In accordance with Labor Code § 1773.2, copies of the prevailing rate of per diem wages are available upon request from CITY’s Engineering Division or the website for State of California Prevailing wage determination at http://www.dir.ca.gov/DLSR/PWD. CONTRACTOR must post a copy of the prevailing rate of per diem wages at the job site. CITY directs CONTRACTOR’s attention to Labor Code §§ 1777.5, 1777.6 and 3098 concerning the employment of apprentices by CONTRACTOR or any subcontractor. Labor Code § 1777.5 requires CONTRACTOR or subcontractor employing tradesmen in any apprenticeship occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate must also fix the ratio of apprentices to journeymen that will be used in the performance of the Contract. The ratio of apprentices to journeymen in such cases will not be less than one to five except: When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days before the request for certificate, or When the number of apprentices in training in the area exceeds a ratio of one to five, or When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis state-wide or locally, or Assignment of an apprentice to any work performed under a public works Contract would create a condition that would jeopardize his or her life or the life, safety, or property of fellow employees or the public at large, or the specific task to which the apprentice is to be assigned is of a nature that training cannot be provided by a journeyman. When CONTRACTOR provides evidence that CONTRACTOR employs registered apprentices on all of his Contracts on an annual average of not less than one apprentice to eight journeymen. CONTRACTOR is required to make contributions to funds established for the administration of apprenticeship programs if CONTRACTOR employs registered apprentices or journeymen in any apprenticeable trade on such Contracts and if other Contractors on the public works site are making such contributions. CONTRACTOR and any subcontractor must comply with Labor Code §§ 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex-officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. The CONTRACTOR or any subcontractor that is determined by the Labor Commissioner to have knowingly violated Section 1777.5 shall forfeit as a civil penalty an amount not exceeding $100 for each full calendar day of noncompliance, or such greater amount as provided by law. Page 590 of 1053 45 CONTRACTOR and each subcontractor shall keep an accurate payroll record, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by him or her in connection with the public work. The payroll records shall be certified and shall be available for inspection at all reasonable hours at the principal office of CONTRACTOR in the manner provided in Labor Code section 1776. In the event of noncompliance with the requirements of this section, CONTRACTOR shall have 10 days in which to comply subsequent to receipt of written notice specifying in what respects such CONTRACTOR must comply with this section. Should noncompliance still be evident after such 10-day period, CONTRACTOR shall, as a penalty to CITY, forfeit not more than $100.00 for each calendar day or portion thereof, for each worker, until strict compliance is effectuated. The amount of the forfeiture is to be determined by the Labor Commissioner. A Contractor who is found to have violated the provisions of law regarding wages on Public Works with the intent to defraud shall be ineligible to bid on Public Works Contracts for a period of one to three years as determined by the Labor Commissioner. Upon the request of the Division of Apprenticeship Standards or the Division of Labor Standards Enforcement, such penalties shall be withheld from progress payments then due. The responsibility for compliance with this section is on CONTRACTOR. The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4. Any ineligible Contractor or subcontractor pursuant to Labor Code Sections 1777.1 and 1777.7 may not perform work on this Project. By executing this Contract, CONTRACTOR verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subcontractors and sub-subcontractors to comply with the same. 8. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this Contract, and CONTRACTOR and any subcontractor under it shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed in the execution of the Contract, by him or any subcontractor under it, upon any of the work hereinbefore mentioned, for each calendar day during which the laborer, worker or mechanic is required or permitted to labor more than eight (8) hours in any one calendar day or 40 hours in any one calendar week in violation of the Labor Code. 9. PUBLIC WORKS CONTRACTOR REGISTRATION: Pursuant to Labor Code sections 1725.5 and 1771.1, all Contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a Contract to perform public work must be registered with the Department of Industrial Page 591 of 1053 46 Relations (DIR). No bid will be accepted nor any Contract entered into without proof of the Contractor’s and subcontractors’ current registration with the DIR to perform public work. Notwithstanding the foregoing, the Contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1. 10. LABOR COMPLIANCE AND STOP ORDERS: This Project is subject to compliance monitoring and enforcement by the DIR. It shall be CONTRACTOR’s sole responsibility to evaluate and pay the cost of complying with all labor compliance requirements under this Contract and applicable law. Any stop orders issued by the DIR against CONTRACTOR or any subcontractor that affect CONTRACTOR’s performance of Work, including any delay, shall be CONTRACTOR’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered CONTRACTOR caused delay subject to any applicable liquidated damages and shall not be compensable by the CITY. CONTRACTOR shall defend, indemnify and hold CITY, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the DIR against CONTRACTOR or any subcontractor. 11. DEBARMENT OF CONTRACTORS AND SUBCONTRACTORS: Contractors or subcontractors may not perform work on a public works project with a subcontractor who is ineligible to perform work on a public project pursuant to Labor Code section 1777.1 or 1777.7. Any Contract on a public works project entered into between a Contractor and a debarred subcontractor is void as a matter of law. A debarred subcontractor may not receive any public money for performing work as a subcontractor on a public works Contract. Any public money that is paid, or may have been paid to a debarred subcontractor by a Contractor on the Project shall be returned to the CITY. CONTRACTOR shall be responsible for the payment of wages to workers of a debarred subcontractor who has been allowed to work on the project. 12. LABOR/EMPLOYMENT SAFETY: CONTRACTOR shall comply with all applicable laws and regulations of the federal, state, and local government, including Cal/OSHA requirements and requirements for verification of employees’ legal right to work in the United States CONTRACTOR shall maintain emergency first aid treatment for its employees which complies with the Federal Occupational Safety and Health Act of 1970 (29 U.S.C. § 651 et seq.), and California Code of Regulations, Title 8, Industrial Relations Division 1, Department of Industrial Relations, Chapter 4. CONTRACTOR shall ensure the availability of emergency medical services for its employees in accordance with California Code of Regulations, Title 8, Section 1512. CONTRACTOR shall submit the Illness and Injury Prevention Program and a Project site specific safety program to CITY prior to beginning Work at the Project site. CONTRACTOR shall maintain a confined space program that meets or exceeds the CITY Standards. CONTRACTOR shall adhere to CITY’s lock out tag out program 13. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay travel and subsistence pay to each worker needed to execute the work required by this Agreement as such travel and Page 592 of 1053 47 subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8. 14. CONTRACTOR'S LIABILITY: The City of Hermosa Beach and its officers, agents and employees ("Indemnitees") shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workers or employees of CONTRACTOR, of its subcontractors or the public, or for damage to adjoining or other property from any cause what soever arising out of or in connection with the performance of the work. CONTRACTOR shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever. To the fullest extent permitted by law, CONTRACTOR will indemnify Indemnities against and will hold and save Indemnitees harmless from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of CONTRACTOR, its agents, employees, subcontractors or invitees provided for herein, whether or not there is concurrent passive negligence on the part of City. In connection therewith: a. CONTRACTOR will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees, expert fees and costs incurred in connection therewith. b. CONTRACTOR will promptly pay any judgment rendered against CONTRACTOR or Indemnitees covering such claims, damages, penalties, obligations and liabilities arising out of or in connection with such work, operations or activities of CONTRACTOR hereunder, and CONTRACTOR agrees to save and hold the Indemnitees harmless therefrom. c. In the event Indemnitees are made a party to any action or proceeding filed or prosecuted against CONTRACTOR for damages or other claims arising out of or in connection with the work, operation or activities hereunder, CONTRACTOR agrees to pay to Indemnitees and any all costs and expenses incurred by Indemnitees in such action or proceeding together with reasonable attorneys' fees. Contractor's obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee. However, without affecting the rights of City under any provision of this agreement, to the extent required by Civil Code section 2782, Contractor shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City. Page 593 of 1053 48 So much of the money due to CONTRACTOR under and by virtue of the Contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damages as aforesaid. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. This indemnity is effective without reference to the existence or applicability of any insurance coverage which may have been required under this Agreement or any additional insured endorsements which may extend to Indemnitees. CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the CONTRACTOR regardless of any prior, concurrent, or subsequent passive negligence by the Indemnitees. 15. THIRD PARTY CLAIMS. In accordance with Public Contract Code § 9201, CITY will promptly inform CONTRACTOR regarding third-party claims against CONTRACTOR, but in no event later than ten (10) business days after CITY receives such claims. Such notification will be in writing and forwarded in accordance with the “Notice” section of this Agreement. As more specifically detailed in the Contract documents, CONTRACTOR agrees to indemnify and defend the City against any third-party claim. 16. WORKERS COMPENSATION: In accordance with California Labor Code Sections 1860 and 3700, CONTRACTOR and each of its subcontractors will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, CONTRACTOR, by signing this Contract, certifies as follows: "I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker's compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this Contract. 17. INSURANCE: CONTRACTOR shall procure and maintain for the duration of the Agreement, and for 1 year thereafter, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the CONTRACTOR, its agents, representatives, employees, or subcontractors. a. Minimum Scope and Limit of Insurance. Coverage shall be at least as broad as: i. Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $5,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this Page 594 of 1053 49 project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. ii. Automobile Liability: Insurance Services Office Form CA 0001 covering Code 1 (any auto), with limits no less than $5,000,000 per accident for bodily injury and property damage. iii. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease. iv. Builder’s Risk (Course of Construction) insurance utilizing an “All Risk” (Special Perils) coverage form, with limits equal to the completed value of the project and no coinsurance penalty provisions. v. Professional Liability (if Design/Build), with limits no less than $2,000,000 per occurrence or claim, and $2,000,000 policy aggregate. vi. Contractors’ Pollution Legal Liability and/or Asbestos Legal Liability and/or Errors and Omissions (if project involves environmental hazards) with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate. vii. If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the CITY requires and shall be entitled to the broader coverage and/or the higher limits maintained by CONTRACTOR. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY. b. Self-Insured Retentions. Self-insured retentions must be declared to and approved by the CITY. At the option of the CITY, either: the CONTRACTOR shall obtain coverage to reduce or eliminate such self-insured retentions as respects the CITY, its officers, officials, employees, and volunteers; or the CONTRACTOR shall provide a financial guarantee satisfactory to the CITY guaranteeing payment of losses and related investigations, claim administration, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or CITY. c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions: i. The CITY, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the CONTRACTOR including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the CONTRACTOR. General liability coverage can be provided in the form of an endorsement to the CONTRACTOR’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used). ii. For any claims related to this project, the CONTRACTOR’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the CITY, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the CITY, its Page 595 of 1053 50 officers, officials, employees, or volunteers shall be excess of the CONTRACTOR’s insurance and shall not contribute with it. iii. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to the CITY. d. Builder’s Risk (Course of Construction) Insurance. i. CONTRACTOR may submit evidence of Builder’s Risk insurance in the form of Course of Construction coverage. Such coverage shall name the CITY as a loss payee as their interest may appear. ii. If the Project does not involve new or major reconstruction, at the option of the CITY, an Installation Floater may be acceptable. For such projects, a Property Installation Floater shall be obtained that provides for the improvement, remodel, modification, alteration, conversion or adjustment to existing buildings, structures, processes, machinery, and equipment. The Property Installation Floater shall provide property damage coverage for any building, structure, machinery or equipment damaged, impaired, broken, or destroyed during the performance of the Work, including during transit, installation, and testing at the CITY’s site. e. Claims Made Policies. If any coverage required is written on a claims-made coverage form: i. The retroactive date must be shown, and this date must be before the execution date of the Contract or the beginning of Contract work. ii. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of Contract work. iii. If coverage is cancelled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the Contract effective, or start of work date, the CONTRACTOR must purchase extended reporting period coverage for a minimum of five (5) years after completion of Contract work. iv. A copy of the claims reporting requirements must be submitted to the CITY for review. v. If the services involve lead-based paint or asbestos identification/remediation, the Contractors Pollution Liability policy shall not contain lead-based paint or asbestos exclusions. If the services involve mold identification/remediation, the Contractors Pollution Liability policy shall not contain a mold exclusion, and the definition of Pollution shall include microbial matter, including mold. f. Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to the CITY. g. Waiver of Subrogation. CONTRACTOR hereby agrees to waive rights of subrogation which any insurer of CONTRACTOR may acquire from CONTRACTOR by virtue of the payment of any loss. CONTRACTOR agrees to obtain any endorsement that may be necessary to affect this waiver Page 596 of 1053 51 of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the CITY for all work performed by the CONTRACTOR, its employees, agents and subcontractors. h. Verification of Coverage. CONTRACTOR shall furnish the CITY with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to CITY before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the CONTRACTOR’s obligation to provide them. The CITY reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time. i. Subcontractors. CONTRACTOR shall require and verify that all subcontractors maintain insurance meeting all requirements stated herein, and CONTRACTOR shall ensure that CITY is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13. j. Special Risks or Circumstances. CITY reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other circumstances. 18. ASSIGNMENT: This Contract is not assignable nor the performance of either party's duties delegable without the prior written consent of the other party. Any attempted or purported assignment or delegation of any of the rights of obligations of either party without the prior written consent of the other shall be void and of no force and effect. 19. INDEPENDENT CONTRACTOR: CONTRACTOR is and shall at all times remain as to the CITY, a wholly independent Contractor. Neither the CITY nor any of its agents shall have control of the conduct of CONTRACTOR or any of CONTRACTOR'S employees, except as herein set forth. CONTRACTOR shall not at any time or in any manner represent that it or any of its agents or employees are in any manner agents or employees of CITY. 20. TAXES: CONTRACTOR is responsible for paying all retail sales and use, transportation, export, import, special or other taxes and duties applicable to, and assessable against any work, materials, equipment, services, processes and operations incidental to or involved in this Contract. CONTRACTOR is responsible for ascertaining and arranging to pay them. The prices established in the Contract shall include compensation for any taxes CONTRACTOR is required to pay by laws and regulations in effect at the bid opening date. 21. LICENSES: CONTRACTOR represents and warrants to CITY that it has all licenses, permits, qualifications, insurance, and approvals of whatsoever nature which are legally required of CONTRACTOR to practice its profession. CONTRACTOR represents and warrants to CITY that CONTRACTOR shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement any licenses, permits, insurance, and approvals which are legally required of CONTRACTOR to practice its profession. CONTRACTOR shall maintain a City of Hermosa Beach business license, if required under CITY ordinance. Page 597 of 1053 52 Contractors are required by law to be licensed and regulated by the Contractors’ State License Board which has jurisdiction to investigate complaints against Contractors if a complaint regarding a patent act or omission is filed within five (5) years of the date of the alleged violation. A complaint regarding a latent act or omission pertaining to structural defects must be filed within ten (10) years of the date of the alleged violation. Any questions concerning a Contractor may be referred to the Registrar, Contractors’ State License Board, P.O. Box 26000, Sacramento, California 95826. 22. RECORDS: CONTRACTOR shall maintain accounts and records, including personnel, property, and financial records, adequate to identify and account for all costs pertaining to this Agreement and such other records as may be deemed necessary by CITY or any authorized representati ve, and will be retained for four years after the expiration of this Agreement. All such records shall be made available for inspection or audit by CITY at any time during regular business hours. 23. SEVERABILITY. If any portion of these Contract documents are declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect. 24. WHOLE AGREEMENT: This Agreement supersedes any and all other agreements either oral or written, between the parties and contains all of the covenants and agreements between the parties pertaining to the work of improvements described herein. Each party to this Contract acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that any other agreement, statements or promise not contained in this Contract shall not be valid or binding. Any modifications of this Contract will be effective only if signed by the party to be charged. 25. AUTHORITY: CONTRACTOR affirms that the signatures, titles, and seals set forth hereinafter in execution of this Agreement represent all individuals, firm members, partners, joint ventures, and/or corporate officers having a principal interest herein. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party. This Agreement may be modified by written amendment. CITY’s city manager may execute any such amendment on CITY’s behalf. 26. NOTICES: All notices permitted or required under this Agreement shall be in writing, and shall be deemed made when delivered to the applicable party’s representative as provided in this Agreement. Additionally, such notices may be given to the respective parties at the following addresses, or at such other addresses as the parties may provide in writing for this purpose. Such notices shall be deemed made when personally delivered or when mailed forty-eight (48) hours after deposit in the U.S. mail, first-class postage prepaid, and addressed to the party at its applicable address. Page 598 of 1053 53 CITY OF HERMOSA BEACH 1315 Valley Drive Hermosa Beach, CA 90254 Attention: ________________________ Project Manager CONTRACTOR: __________________________________________ __________________________________________ Attention: __________________________________ 27. DISPUTES. Effective January 1, 1991, Section 20104 et seq., of the California Public Contract Code prescribes a process utilizing informal conferences, non-binding judicial supervised mediation, and judicial arbitration to resolve disputes on construction claims of $375,000 or less. Effective January 1, 2017, Section 9204 of the Public Contract Code prescribes a process for negotiation and mediation to resolve disputes on construction claims. The intent of this Section is to implement Sections 20104 et seq. and Section 9204 of the California Public Contract Code. This Section shall be construed to be consistent with said statutes. Claims. For purposes of this Section, “Claim” means a separate demand by CONTRACTOR, after a change order duly requested in accordance with the terms of this Contract has been denied by the CITY, for (A) a time extension, (B) payment of money or damages arising from Work done by or on behalf of CONTRACTOR pursuant to the Contract, or (C) an amount the payment of which is disputed by the CITY. A “Claim” does not include any demand for payment for which CONTRACTOR has failed to provide notice, request a change order, or otherwise failed to follow any procedures contained in the Contract Documents. Claims governed by this Section may not be filed unless and until CONTRACTOR completes all procedures for giving notice of delay or change and for the requesting of a time extension or change order, including but not necessarily limited to the change order procedures contained herein, and CONTRACTOR’s request for a change has been denied in whole or in part. Claims governed by this Section must be filed no later than fourteen (14) days after a request for change has been denied in whole or in part or after any other event giving rise to the Claim. The Claim shall be submitted in writing to the CITY and shall include on its first page the following in 16 point capital font: “THIS IS A CLAIM.” Furthermore, the claim shall include the documents necessary to substantiate the claim. Nothing in this Section is intended to extend the time limit or supersede notice requirements otherwise provided by Contract for the filing of claims, including all requirements pertaining to compensation or payment for extra Work, disputed Work, and/or changed conditions. Failure to follow such Contractual requirements shall bar any claims or subsequent lawsuits for compensation or payment thereon. Supporting Documentation. The CONTRACTOR shall submit all claims in the following format: Page 599 of 1053 54 Summary of claim merit and price, reference Contract Document provisions pursuant to which the claim is made List of documents relating to claim: Specifications Drawings Clarifications (Requests for Information) Schedules Other Chronology of events and correspondence Analysis of claim merit Analysis of claim cost Time impact analysis in CPM format If CONTRACTOR’s claim is based in whole or in part on an allegation of errors or omissions in the Drawings or Specifications for the Project, CONTRACTOR shall provide a summary of the percentage of the claim subject to design errors or omissions and shall obtain a certificate of merit in support of the claim of design errors and omissions. Cover letter and certification of validity of the claim, including any claims from subcontractors of any tier, in accordance with Government Code section 12650 et seq. City’s Response. Upon receipt of a claim pursuant to this Section, CITY shall conduct a reasonable review of the claim and, within a period not to exceed 45 days, shall provide CONTRACTOR a written statement identifying what portion of the claim is disputed and what portion is undisputed. Any payment due on an undisputed portion of the claim will be processed and made within 60 days after the public entity issues its written statement. If CITY needs approval from its governing body to provide the CONTRACTOR a written statement identifying the disputed portion and the undisputed portion of the claim, and the governing body does not meet within the 45 days or within the mutually agreed to extension of time following receipt of a claim sent by registered mail or certified mail, return receipt requested, CITY shall have up to three days following the next duly publicly noticed meeting of the governing body after the 45-day period, or extension, expires to provide CONTRACTOR a written statement identifying the disputed portion and the undisputed portion. Within 30 days of receipt of a claim, CITY may request in writing additional documentation supporting the claim or relating to defenses or claims CITY may have against the CONTRACTOR. If additional information is thereafter required, it shall be requested and provided pursuant to this subdivision, upon mutual agreement of CITY and the CONTRACTOR. CITY’s written response to the claim, as further documented, shall be submitted to CONTRACTOR within 30 days (if the claim is less than $50,000, within 15 days) after receipt of Page 600 of 1053 55 the further documentation, or within a period of time no greater than that taken by CONTRACTOR in producing the additional information or requested documentation, whichever is greater. Meet and Confer. If the CONTRACTOR disputes CITY’s written response, or CITY fails to respond within the time prescribed, the CONTRACTOR may so notify CITY, in writing, either within 15 days of receipt of CITY’s response or within 15 days of CITY’s failure to respond within the time prescribed, respectively, and demand an informal conference to meet and confer for settlement of the issues in dispute. Upon receipt of a demand, CITY shall schedule a meet and confer conference within 30 days for settlement of the dispute. Mediation. Within 10 business days following the conclusion of the meet and confer conference, if the claim or any portion of the claim remains in dispute, CITY shall provide the CONTRACTOR a written statement identifying the portion of the claim that remains in dispute and the portion that is undisputed. Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after CITY issues its written statement. Any disputed portion of the claim, as identified by CONTRACTOR in writing, shall be submitted to nonbinding mediation, with CITY and CONTRACTOR sharing the associated costs equally. CITY and CONTRACTOR shall mutually agree to a mediator within 10 business days after the disputed portion of the claim has been identified in writing unless the parties agree to select a mediator at a later time. If the Parties cannot agree upon a mediator, each Party shall select a mediator and those mediators shall select a qualified neutral third party to mediate with regard to the disputed portion of the claim. Each Party shall bear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator. For purposes of this section, mediation includes any nonbinding process, including, but not limited to, neutral evaluation or a dispute review board, in which an independent third party or board assists the Parties in dispute resolution through negotiation or by issuance of an evaluation. Any mediation utilized shall conform to the timeframes in this section. Unless otherwise agreed to by CITY and CONTRACTOR in writing, the mediation conducted pursuant to this section shall excuse any further obligation under Section 20104.4 to mediate after litigation has been commenced. The mediation shall be held no earlier than the date CONTRACTOR completes the Work or the date that CONTRACTOR last performs Work, whichever is earlier. All unresolved claims shall be considered jointly in a single mediation unless a new unrelated claim arises after mediation is completed. Procedures After Mediation. If following the mediation, the claim or any portion remains in dispute, CONTRACTOR must file a claim pursuant to Chapter 1 (commencing with Section 900) and Chapter 2 (commencing with Section 910) of Part 3 of Division 3.6 of Title 1 of the Government Code. For purposes of those provisions, the running of the period of time within which a claim must be filed shall be tolled from the time CONTRACTOR submits his or her written claim pursuant to subdivision (a) until the time the claim is denied, including any period of time utilized by the meet and confer conference or mediation. Page 601 of 1053 56 Civil Actions. The following procedures are established for all civil actions filed to resolve claims subject to this Section: Within 60 days, but no earlier than 30 days, following the filing or responsive pleadings, the court shall submit the matter to non-binding mediation unless waived by mutual stipulation of both parties or unless mediation was held prior to commencement of the action in accordance with Public Contract Code section 9204 and the terms of these procedures.. The mediation process shall provide for the selection within 15 days by both parties of a disinterested third person as mediator, shall be commenced within 30 days of the submittal, and shall be concluded within 15 days from the commencement of the mediation unless a time requirement is extended upon a good cause showing to the court. If the matter remains in dispute, the case shall be submitted to judicial arbitration pursuant to Chapter 2.5 (commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, notwithstanding Section 1114.11 of that code. The Civil Discovery Act of 1986 (Article 3 (commencing with Section 2016) of Chapter 3 of Title 3 of Part 4 of the Code of Civil Procedure) shall apply to any proceeding brought under this subdivision consistent with the rules pertaining to judicial arbitration. In addition to Chapter 2.5 (commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, (A) arbitrators shall, when possible, be experienced in construction law, and (B) any party appealing an arbitration award who does not obtain a more favorable judgment shall, in addition to payment of costs and fees under that chapter, also pay the attorney’s fees on appeal of the other party. Government Code Claims. In addition to any and all Contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, CONTRACTOR must comply with the claim procedures set forth in Government Code sections 900 et seq. prior to filing any lawsuit against the CITY. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by CONTRACTOR. If no such Government Code claim is submitted, or if any prerequisite Contractual requirements are not otherwise satisfied as specified herein, CONTRACTOR shall be barred from bringing and maintaining a valid lawsuit against the CITY. A Government Code claim must be filed no earlier than the date the work is completed or the date CONTRACTOR last performs work on the Project, whichever occurs first. A Government Code claim shall be inclusive of all unresolved claims unless a new unrelated claim arises after the Government Code claim is submitted. Non-Waiver. CITY’s failure to respond to a claim from CONTRACTOR within the time periods described in this Section or to otherwise meet the time requirements of this Section shall result in the claim being deemed rejected in its entirety. CITY’s failure to respond shall not waive CITY’s rights to any subsequent procedures for the resolution of disputed claims. 24. NON-DISCRIMINATION: Contractor represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Page 602 of 1053 57 Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. A violation of this section exposes CONTRACTOR to the penalties provided for in Labor Code Section 1735. 25. TERMINATION: This Contract may be terminated by CITY at any time, either with our without cause, by giving CONTRACTOR three (3) days advance written notice. In the event of termination by CITY for any reason other than the fault of CONTRACTOR, CITY shall pay CONTRACTOR for all Work performed up to that time as provided herein. In the event of breach of the Contract by Contractor, CITY may terminate the Contract immediately without notice, may reduce payment to CONTRACTOR in the amount necessary to offset CITY’s resulting damages, and may pursue any other available recourse against CONTRACTOR. CONTRACTOR may not terminate this Contract except for cause. In the event this Contract is terminated in whole or in part as provided, CITY may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. Further, if this Contract is terminated as provided, CITY may require CONTRACTOR to provide all finished or unfinished documents, data, diagrams, drawings, materials or other matter prepared or built by CONTRACTOR in connection with its performance of this Contract. 26. ANTI-TRUST CLAIMS: This provision shall be operative if this Contract Agreement is applicable to California Public Contract Code Section 7103.5. In entering into this Contract Agreement to supply goods, services or materials, Contractor hereby offers and agrees to assign to the Agency all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Section 15) or under the Cartwright Act (Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the Business and Professions Code) arising from purchases of goods, services, or materials pursuant to the Contract Agreement. This assignment shall be made and become effective at the time the Agency tender final payment to Contractor, without further acknowledgment by the Parties. 27. NO THIRD PARTY BENEFICIARY. This Contract and every provision herein is for the exclusive benefit of the Contractor and the City and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of the Contractor’s or the City’s obligations under this Contract. 28. TIME IS OF ESSENCE. Time is of the essence for each and every provision of the Contract Documents. 29. FORCE MAJEURE. If CONTRACTOR is delayed in the performance or progress of the work by a Force Majeure Event, then the CONTRACTOR shall be entitled to a time extension, as provided in the Contract documents, when the work stopped is on the critical path and shall not be charged liquidated damages. Such a non-compensable adjustment shall be CONTRACTOR’s sole and exclusive remedy for such delays and the CONTRACTOR will not receive an adjustment to the Contract price or any other compensation. Contractor must submit a timely request in accordance with the requirements of the Contract documents. A Force Majeure Event shall mean an event that materially affects a party’s performance and is one or more of the following: (1) Acts of God or other natural disasters occurring at the project site; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and Page 603 of 1053 58 unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the work); (4) pandemics, epidemics or quarantine restrictions; and (5) strikes and other organized labor action occurring at the project site and the effects thereof on the work, only to the extent such strikes and other organized labor action are beyond the control of CONTRACTOR and its subcontractors, of every tier, and to the extent the effects thereof cannot be avoided by use of replacement workers. For purposes of this section, “orders of governmental authorities,” includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety, and other actions of the City in its capacity as a municipal authority. 30. PROVISIONS REQUIRED BY LAW AND CONTRACTOR COMPLIANCE. Each and every provision of law required to be included in these Contract Documents shall be deemed to be included in these Contract Documents. The Contractor shall comply with all requirements of applicable federal, state and local laws, rules and regulations, including, but not limited to, the provisions of the California Labor Code and California Public Contract Code which are applicable to this Work. 31. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission. Such facsimile signature will be treated in all respects as having the same effect as an original signature. 32. GOVERNING LAW: This Agreement shall be governed by the laws of the State of California, and exclusive venue for any action involving this Contract will be in Los Angeles County. IN WITNESS WHEREOF, the parties hereto have executed this Agreement with all the formalities required by law on the respective dates set forth opposite their signatures. State of California CONTRACTOR'S License No. __ CONTRACTOR _________________ By: ____________________________________________ Date TITLE Page 604 of 1053 59 CITY OF HERMOSA BEACH, CALIFORNIA _________________ By: ____________________________________________ Date MAYOR ATTEST: By: ____________________________________________ Date CITY CLERK CONTRACTOR'S Business Phone Emergency Phone at which CONTRACTOR can be reached at any time: ( ) APPROVED AS TO FORM: _______________________________________________________________ CITY ATTORNEY __________________ Date Page 605 of 1053 60 B. AGREEMENT OF INDEMNIFICATION AND HOLD HARMLESS AND WAIVER OF SUBROGATION AND CONTRIBUTION CIP 699 PARKING STRUCTURE LOT “C” IMPROVEMENTS Contract/Agreement/License/Permit No. or description: Indemnitor(s) (list all names): To the fullest extent permitted by law, Indemnitor hereby agrees, at its sole cost and expense, to defend, protect, indemnify, and hold harmless the City of Hermosa Beach and its respective elected officials, officers, attorneys, agents, employees, volunteers, successors, and assigns (collectively “Indemnitees”) from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith (collectively “Liabilities”), arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to any act, failure to act, error, or omission of Indemnitor or any of its officers, agents, servants, employees, subcontractors, materialmen, suppliers or their officers, agents, servants or employees, arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to the above-referenced Contract, agreement, license, or permit (the “Agreement”) or the performance or failure to perform any term, provision, covenant, or condition of the Agreement, including this indemnity provision. This indemnity provision is effective regardless of any prior, concurrent, or subsequent active or passive negligence by Indemnitees and shall operate to fully indemnify Indemnitees against any such negligence. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. Payment is not required as a condition precedent to an Indemnitee’s right to recover under this indemnity provision, and an entry of judgment against an Indemnitee shall be conclusive in favor of the Indemnitee’s right to recover under this indemnity provision. Indemnitor shall pay Indemnitees for any attorney fees and costs incurred in enforcing this indemnification provision. Notwithstanding the foregoing, nothing in this instrument shall be construed to encompass (a) Indemnitees’ sole negligence or willful misconduct to the limited extent that the underlying Agreement is subject to Civil Code 2782(a), or (b) the Contracting public agency’s active negligence to the limited extent that the underlying Agreement is subject to Civil Code 2782(b). This indemnity is effective without reference to the existence or applicability of any insurance coverages which may have been required under the Agreement or any additional insured endorsements which may extend to Indemnitees. Indemnitor, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Indemnitor regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees. Accountants, attorneys, or other professionals employed by Indemnitor to defend Indemnitees shall be selected by Indemnitees. In the event there is more than one person or entity named in the Agreement as an Indemnitor, then all obligations, liabilities, covenants and conditions under this instrument shall be joint and several. “Indemnitor” Name Name By: By: Page 606 of 1053 61 C. EQUALS CIP 699 PARKING STRUCTURE LOT “C” IMPROVEMENTS The undersigned desires to use the material, product, thing, or service described below, as “an equal” to such item as specified. In accordance with the provisions under General Conditions, entitled EQUALS, if the City shall find any item so described equal to the respective item specified, then the undersigned may furnish such item, together with all necessary labor, materials, equipment and incidentals required to perform and complete the work. __________________________________________ _________________________ Contractor’s Name Date _________________________________________ _________________________ Address Telephone Number Materials, apparatus or equipment specified for which Bidder proposes “an equal” Complete description of the materials, apparatus or equipment the Bidder desires to use as “an equal” and name of Contractor if different Specify page number 1. 2. 3. Page 607 of 1053 62 D. FAITHFUL PERFORMANCE BOND CIP 699 PARKING STRUCTURE LOT “C” IMPROVEMENTS KNOW ALL PERSONS BY THESE PRESENTS: THAT WHEREAS, the City of Hermosa Beach, (hereinafter referred to as “City”) has awarded to _________________________, (hereinafter referred to as the “Contractor”) an agreement for Contract No._________, (hereinafter referred to as the “Project”). WHEREAS, the work to be performed by the Contractor is more particularly set forth in the Contract Documents for the Project dated ________________, (hereinafter referred to as “Contract Documents”), the terms and conditions of which are expressly incorporated herein by reference; and WHEREAS, the Contractor is required by said Contract Documents to perform the terms thereof and to furnish a bond for the faithful performance of said Contract Documents. NOW, THEREFORE, we, ______________________, the undersigned Contractor and ________________________________________________ as Surety, a corporation organized and duly authorized to transact business under the laws of the State of California, are held and firmly bound unto the City in the sum of ___________________________ DOLLARS, ($____________), said sum being not less than one hundred percent (100%) of the total amount of the Contract, for which amount well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH, that, if the Contractor, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and agreements in the Contract Documents and any alteration thereof made as therein provided, on its part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their intent and meaning; and shall faithfully fulfill all obligations including the one (1) year guarantee of all materials and workmanship; and shall indemnify and save harmless the City, its officials, officers, employees, and authorized volunteers, as stipulated in said Contract Documents, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect. As a part of the obligation secured hereby and in addition to the face amount specified therefore, there shall be included costs and reasonable expenses and fees including reasonable attorney’s fees, incurred by City in enforcing such obligation. As a condition precedent to the satisfactory completion of the Contract Documents, unless otherwise provided for in the Contract Documents, the above obligation shall hold good for a period of one (1) year after the acceptance of the work by City, during which time if Contractor shall fail to make full, complete, and satisfactory repair and replacements and totally protect the City from loss or damage resulting from or caused by defective materials or faulty workmanship. Page 608 of 1053 63 The obligations of Surety hereunder shall continue so long as any obligation of Contractor remains. Nothing herein shall limit the City’s rights or the Contractor or Surety’s obligations under the Contract, law or equity, including, but not limited to, California Code of Civil Procedure Section 337.15. Whenever Contractor shall be, and is declared by the City to be, in default under the Contract Documents, the Surety shall remedy the default pursuant to the Contract Documents, or shall promptly, at the City’s option: i. Take over and complete the Project in accordance with all terms and conditions in the Contract Documents; or ii. Obtain a bid or bids for completing the Project in accordance with all terms and conditions in the Contract Documents and upon determination by Surety of the lowest responsive and responsible Bidder, arrange for a Contract between such Bidder, the Surety and the City, and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the Contract price, including other costs and damages for which Surety may be liable. The term “balance of the Contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents. iii. Permit the City to complete the Project in any manner consistent with California law and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the Contract price, including other costs and damages for which Surety may be liable. The term “balance of the Contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents. Surety expressly agrees that the City may reject any Contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by the Contractor. Surety shall not utilize Contractor in completing the Project nor shall Surety accept a bid from Contractor for completion of the Project if the City, when declaring the Contractor in default, notifies Surety of the City’s objection to Contractor’s further participation in the completion of the Project. The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project to be performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project. By their signatures hereunder, Surety and Contractor hereby confirm under penalty of perjury that surety is an admitted surety insurer authorized to do business in the State of California. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK] Page 609 of 1053 64 IN WITNESS WHEREOF, we have hereunto set our hands and seals this _______ day of ______________, 20___. (Corporate Seal) Contractor/ Principal By Title (Corporate Seal) Surety By Attorney-in-Fact (Attach Attorney-in-Fact Certificate) Title The rate of premium on this bond is ____________ per thousand. The total amount of premium charges is $_______________________________. (The above must be filled in by corporate attorney.) THIS IS A REQUIRED FORM Any claims under this bond may be addressed to: (Name and Address of Surety) ___________________________________________ ___________________________________________ ___________________________________________ (Name and Address of Agent or ___________________________________________ Representative for service of ___________________________________________ process in California, if different ___________________________________________ from above) (Telephone number of Surety ___________________________________________ and Agent or Representative for service of process in California) Page 610 of 1053 65 Notary Acknowledgment A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF ______________ On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the per son(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct . WITNESS my hand and official seal. Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT ¨ Individual ¨ Corporate Officer Title(s) Title or Type of Document ¨ Partner(s) ¨ Limited ¨ General Number of Pages ¨ Attorney-In-Fact ¨ Trustee(s) ¨ Guardian/Conservator Date of Document ¨ Other: Signer is representing: Name Of Person(s) Or Entity(ies) Signer(s) Other Than Named Above NOTE: This acknowledgment is to be completed for Contractor/Principal. Page 611 of 1053 66 Notary Acknowledgment A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF ______________ On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the per son(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct . WITNESS my hand and official seal. Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT ¨ Individual ¨ Corporate Officer Title(s) Title or Type of Document ¨ Partner(s) ¨ Limited ¨ General Number of Pages ¨ Attorney-In-Fact ¨ Trustee(s) ¨ Guardian/Conservator Date of Document ¨ Other: Signer is representing: Name Of Person(s) Or Entity(ies) Signer(s) Other Than Named Above NOTE: This acknowledgment is to be completed for the Attorney-in-Fact. The Power-of Attorney to local representatives of the bonding company must also be attached. END OF PERFORMANCE BOND Page 612 of 1053 67 E. PAYMENT BOND (LABOR AND MATERIALS) CIP 699 PARKING STRUCTURE LOT “C” IMPROVEMENTS KNOW ALL MEN BY THESE PRESENTS That WHEREAS, the City of Hermosa Beach (hereinafter designated as the “City”), by action taken or a resolution passed ___________________ , 20_____, has awarded to ________________________ hereinafter designated as the “Principal,” a Contract for the work described as follows: Contract No.____________ (the “Project”); and WHEREAS, said Principal is required to furnish a bond in connection with said Contract; providing that if said Principal or any of its Subcontractors shall fail to pay for any materials, provisions, provender, equipment, or other supplies used in, upon, for or about the performance of the work Contracted to be done, or for any work or labor done thereon of any kind, or for amounts due under the Unemployment Insurance Code or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of said Principal and its Subcontractors with respect to such work or labor the Surety on this bond will pay for the same to the extent hereinafter set forth. NOW THEREFORE, we, the Principal and __________________________ as Surety, are held and firmly bound unto the City in the penal sum of ______________ Dollars ($___________) lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH that if said Principal, his or its subcontractors, heirs, executors, administrators, successors or assigns, shall fail to pay any of the persons named in Civil Code Section 9100, fail to pay for any materials, provisions or other supplies, used in, upon, for or about the performance of the work Contracted to be done, or for any work or labor thereon of any kind, or amounts due under the Unemployment Insurance Code with respect to work or labor performed under the Contract, or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department or Franchise Tax Board from the wages of employees of the Contractor and his subcontractors pursuant to Revenue and Taxation Code Section 18663, with respect to such work and labor the Surety or Sureties will pay for the same, in an amount not exceeding the sum herein above specified, and also, in case suit is brought upon this bond, all litigation expenses incurred by the City in such suit, including reasonable attorneys’ fees, court costs, expert witness fees and investigation expenses. This bond shall inure to the benefit of any of the persons named in Civil Code Section 9100 so as to give a right of action to such persons or their assigns in any suit brought upon this bond. It is further stipulated and agreed that the Surety on this bond shall not be exonerated or released from the obligation of this bond by any change, extension of time for performance, addition, alteration or modification in, to, or of any Contract, plans, specifications, or agreement pertaining or relating to any scheme or work of improvement herein above described, or pertaining or relating to the furnishing of labor, materials, or equipment therefore, nor by any change or modification of Page 613 of 1053 68 any terms of payment or extension of the time for any payment pertaining or relating to any scheme or work of improvement herein above described, nor by any rescission or attempted rescission or attempted rescission of the Contract, agreement or bond, nor by any conditions precedent or subsequent in the bond attempting to limit the right of recovery of claimants otherwise entitled to recover under any such Contract or agreement or under the bond, nor by any fraud practiced by any person other than the claimant seeking to recover on the bond and that this bond be construed most strongly against the Surety and in favor of all persons for whose benefit such bond is given, and under no circumstances shall Surety be released from liability to those for whose benefit such bond has been given, by reason of any breach of Contract between the owner or City and original Contractor or on the part of any obligee named in such bond, but the sole conditions of recovery shall be that claimant is a person described in Civil Code Section 9100, and has not been paid the full amount of his claim and that Surety does hereby waive notice of any such change, extension of time, addition, alteration or modification herein mentioned, including but not limited to the provisions of sections 2819 and 2845 of the California Civil Code. By their signatures hereunder, Surety and Principal hereby confirm under penalty of perjury that surety is an admitted surety insurer authorized to do business in the State of California. IN WITNESS WHEREOF, we have hereunto set our hands and seals this _______ day of ______________, 20__. (Corporate Seal) Contractor/ Principal By Title (Corporate Seal) Surety By Attorney-in-Fact (Attach Attorney-in-Fact Certificate) Title Page 614 of 1053 69 Notary Acknowledgment A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF ______________ On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the per son(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct . WITNESS my hand and official seal. Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT ¨ Individual ¨ Corporate Officer Title(s) Title or Type of Document ¨ Partner(s) ¨ Limited ¨ General Number of Pages ¨ Attorney-In-Fact ¨ Trustee(s) ¨ Guardian/Conservator Date of Document ¨ Other: Signer is representing: Name Of Person(s) Or Entity(ies) Signer(s) Other Than Named Above NOTE: This acknowledgment is to be completed for Contractor/Principal. Page 615 of 1053 70 Notary Acknowledgment A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF ______________ On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the per son(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct . WITNESS my hand and official seal. Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT Individual Corporate Officer Title(s) Title or Type of Document Partner(s) Limited General Number of Pages Attorney-In-Fact Trustee(s) Guardian/Conservator Date of Document Other: Signer is representing: Name Of Person(s) Or Entity(ies) Signer(s) Other Than Named Above NOTE: This acknowledgment is to be completed for the Attorney-in-Fact. The Power-of-Attorney to local representatives of the bonding company must also be attached. END OF PAYMENT BOND Page 616 of 1053 71 F. GUARANTEE TO THE CITY OF HERMOSA BEACH CIP 699 PARKING STRUCTURE LOT “C” IMPROVEMENTS As a material inducement to the City to award the Contract for CIP No. ______ to the ___________, the undersigned (“Guarantor”) has agreed to enter into this guarantee. The Guarantor hereby unconditionally guarantees to the fullest extent allowed by law the following work included in this project: _______________________ (“the work”). Guarantor guarantees that the materials and equipment used by itself and its sub-Contractors will be free from defects and that the work will conform to the plans and specifications. Should any of the materials or equipment prove defective or should the work as a whole, or any part thereof, prove defective for any reason whatsoever (except due to intentional torts by the City), or should the work as a whole or any part thereof fail to operate properly or fail to comply with the plans and specifications, Guarantor will, at the City’s sole election: 1) reimburse the City, upon written demand, for all of the City’s expenses incurred replacing or restoring any such equipment or materials, including the cost of any work necessary to make such replacement or repairs; or 2) replace any such defective material or equipment and repair said work completely, all without any cost to the City. Guarantor further guarantees that any such repair work will conform to the plans and specifications for the project. This guarantee will remain in effect for one year from the date on which the Contract for the work is accepted by the City. Guarantor understands and agrees that the City shall have the unqualified option to make any replacements or repairs itself or to have such replacement, repair, performed by the undersigned. The City shall have no obligation to consult with Guarantor before the City proceeds to perform any repair, replacement, or work itself. If the City elects to have Guarantor perform said repair, replacement, or work, Guarantor agrees that the repair, replacement, or work shall be performed within 15 days after receipt of a written demand from the City. If the City elects to perform the replacement, repairs itself, Guarantor agrees to make reimbursement payment within 15 days after receipt of a written demand for payment from the City. If the Guarantor fails or refuses to comply with this guarantee, the City shall be entitled to all costs and expenses, including attorneys and expert fees, reasonably incurred by reason of Guarantor’s failure or refusal. Guarantor Contractor Date By Title Page 617 of 1053 72 G. GENERAL COMPREHENSIVE LIABLITY ADDITONAL INSURED ENDORSMENT CIP 699 PARKING STRUCTURE LOT “C” IMPROVEMENTS NAME OF ADDRESS OF INSURED: General description of agreement(s) and/or activity(ies) insured: Notwithstanding any inconsistent statement in the policy to which this endorsement is attached or in any endorsement now or hereafter attached thereto, it is agreed as follows: 1. That the City of Hermosa Beach and its or their elected officials, officers, agents and employees are insureds thereunder in relation to those activities described generally above with regard to operations performed by or on behalf of the named insured. 2. Such insurance shall be primary, and not contributing with any other insurance maintained by the City. 3. The policy to which this endorsement is attached shall apply separately to each insured against whom claim is made or suit is brought except with respect to the limits of the company's liability. 4. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits or non-renewal except after written notice to Risk Management, City of Hermosa Beach, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereto. CANCELLATION NOTICE AND ENDORSEMENT TO BE SENT TO: Risk Management City of Hermosa Beach 1315 Valley Dr. Hermosa Beach, CA 90254 (310) 318-0202 Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached. Endorsement Effective Policy No. Page 618 of 1053 73 No. Date TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF THIS ENDORSEMENT ATTACHES FROM TO LIABILITY Scheduled items or locations are to be identified on an attached sheet. The following inclusions relate to the above coverages includes: ( ) Premises & Operations ( ) Explosion Hazard ( ) Contractual Liability ( ) Collapse ( ) Independent Contractors ( ) Underground Hazard ( ) Products/Completed Operations ( ) Personal Injury ( ) Broad Form Property Damage ( ) ( ) Broad Form Liability Endorsement A deductible or self-insured retention (strike out one) of applies to coverage. DEDUCTIBLE APPLIES PER CLAIM, PER OCCURRENCE INSURANCE COMPANY ADDRESS: I, , (print name) hereby declare under penalty of perjury, under the laws of the State of California, that I have the authority to bind the above-named insurance company to this endorsement and by my execution hereof, do so bind said company. Signature of Authorized Representative (Original Signature only; No facsimile signature or initialed signature accepted) Executed at , on , 20 . Phone No.: ( ) Page 619 of 1053 74 H. AUTOMOBILE LIABILITY ADDITIONAL INSURED ENDORSEMENT CIP 699 PARKING STRUCTURE LOT “C” IMPROVEMENTS NAME OF ADDRESS OF INSURED: General description of agreement(s) and/or activity(ies) insured: Notwithstanding any inconsistent statement in the policy to which this endorsement is attached or in any endorsement now or hereafter attached thereto, it is agreed as follows: 1. That the City of Hermosa Beach and its or their elected officials, officers, agents and employees are insureds thereunder in relation to those activities described generally above with regard to operations performed by or on behalf of the named insured. 2. Such insurance shall be primary, and not contributing with any other insurance maintained by the City. 3. The policy to which this endorsement is attached shall apply separately to each insured against whom claim is made or suit is brought except with respect to the limits of the company's liability. 4. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits or non-renewal except after written notice to Risk Management, City of Hermosa Beach, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereto. CANCELLATION NOTICE AND ENDORSEMENT TO BE SENT TO: Risk Management City of Hermosa Beach 1315 Valley Dr. Hermosa Beach, CA 90254 (310) 318-0202 Page 620 of 1053 75 Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached. Endorsement Effective Policy No. No. Date TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF THIS ENDORSEMENT ATTACHES FROM TO LIABILITY Scheduled items or locations are to be identified on an attached sheet. The following inclusions relate to the above coverages includes: ( ) Owned Automobiles ( ) Owned, Non-owned and Hired Automobiles ( ) Non-owned Automobiles ( ) Hired Automobiles A deductible or self-insured retention (strike out one) of applies to coverage. DEDUCTIBLE APPLIES PER CLAIM, PER OCCURRENCE INSURANCE COMPANY ADDRESS: I, , (print name) hereby declare under penalty of perjury, under the laws of the State of California, that I have the authority to bind the above-named insurance company to this endorsement and by my execution hereof, do so bind said company. Signature of Authorized Representative (Original Signature only; No facsimile signature or initialed signature accepted) Executed at , on , 20 . Phone No.: ( ) Page 621 of 1053 76 I. INSTRUCTIONS FOR COMPLETING, EXECUTING, AND SUBMITTING EVIDENCE OF INSURANCE TO THE OWNER CIP 699 PARKING STRUCTURE LOT “C” IMPROVEMENTS Insured: Date: (Contractor, Lessee, Permittee, etc.) Insured A. In order to reduce problems and time delays in providing evidence of insurance to the City, you are requested to give your insurance agent or broker a copy of the attached Insurance Requirements and endorsement forms along with these instructions for completing, executing, and submitting evidence of insurance. If the agreement requires Workers' Compensation coverage and you have been authorized by the State of California to self-insure Workers' Compensation, then a copy of the certificate from the State authorizing self-insurance for Workers' Compensation shall meet the requirements for Workers' Compensation insurance covering activities within the State of California. All questions relating to insurance should be directed to the department or office responsible for your Contract, lease, permit, or other agreement. Insurance Agent or Broker B. The appropriate Endorsement Form shall be used. No changes in the terms of the Endorsement will be permitted. Certificates of Insurance alone will not be accepted by the City. More than one insurance policy may be required to comply with the insurance requirements. Endorsement forms appropriate to your insured's Contract, lease or permit are checked below and enclosed. ( ) Workers' Compensation/Employers Liability ( ) General Liability ( ) Automobile Liability ( ) Excess/umbrella Liability ( ) Professional Liability ( ) Property insurance ( ) Fine Arts Property Insurance You shall have an authorized representative of the insurance company sign the completed endorsement forms, note his phone number at the bottom of page 2 and have said representative transmit the forms to the City. Signatures must be originals as the City will not accept facsimile (rubber stamp, photocopy, etc.) or initialed signatures. Page 622 of 1053 77 The name of the Insurance Company underwriting the coverage and its address shall be noted on page 2 of the endorsement form. The "General description of agreement(s) and/or activity(ies) insured" shall include reference to the activity and/or to either the specific City Contract number, lease number, permit number or construction approval number. The coverages and limits for each type of insurance are specified in the attached sheet of insurance requirements. When coverage is on a scheduled basis, then a separate sheet is to be attached to the endorsement listing such scheduled locations, vehicles, etc., so covered. Endorsements to excess policies will be required when primary insurance is insufficient in complying with the City's requirements. If there is insufficient space on the form to note pertinent information, such as inclusions, exclusions or specific provisions, etc., a separate sheet may be attached. When additional sheets are attached, change the number of pages at the bottom of the form. Completed Endorsement(s) and questions relating to the required insurance are to be directed to: Risk Management City of Hermosa Beach 1315 Valley Dr. Hermosa Beach, CA 90254 (310) 318-0202 Improperly completed Endorsements will be returned to your insured for correction by an authorized representative of the insurance company. DELAY IN SUBMITTING PROPERLY COMPLETED ENDORSEMENT FORMS MAY DELAY YOUR INSURED'S INTENDED OCCUPANCY OR OPERATION UNDER AGREEMENT WITH THE OWNER. For extensions or renewals of insurance policies which have the City's Endorsement Form(s) attached, the City will accept a copy of the endorsement (with an original signature) to extend the period of coverage as evidence of continued coverage. Page 623 of 1053 78 J. WORKER'S COMPENSATION INSURANCE CERTIFICATE CIP 699 PARKING STRUCTURE LOT “C” IMPROVEMENTS The Contractor shall execute the following form as required by the California Labor Code, Sections 1860 and 1861: I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of the Contract. DATED: CONTRACTOR: By: Signature Title ATTEST: By: Signature Title Page 624 of 1053 79 K. SUPPLEMENTAL INFORMATION TO BE COMPLETED BY PRINCIPAL CIP 699 PARKING STRUCTURE LOT “C” IMPROVEMENTS If an individual, so state. If a firm or co -partnership, state the firm and give the names of all individual co-partners composing the partnership. If a corporation, state legal name of corporation; state also the names of the president, secretary, treasurer, and manager thereof. ______________________________________________________ ______________________________________________________ ______________________________________________________ Business Address: ______________________________________________________ ______________________________________________________ ______________________________________________________ Telephone Number: Date: Print Name: ___________________________________________ Principal Signature: ___________________________________________ Page 625 of 1053 80 L. W9 FORM Page 626 of 1053 CIP No. 699 Parking Structure Lot “C” Improvements TECHNICAL PROVISIONS TECHNICAL PROVISIONS – STRUCTURAL ............................................................ S-1 TECHNICAL PROVISIONS – PUMP STATION .......................................................... P-1 TECHNICAL PROVISIONS – ELECTRICAL ...............................................................E-1 TECHNICAL PROVISIONS PREPARED BY CWE UNDER THE SUPERVISION OF: Page 627 of 1053 TECHNICAL PROVISIONS – STRUCTURAL DIVISION 01 - GENERAL REQUIREMENTS 011110 Summary of Work - Restoration 012900 Payment Procedures 013100 Project Management and Coordination 013200 Construction Progress Documentation 013300 Submittal Procedures 014000 Quality Control 014210 Reference Standards and Definitions DIVISION 02 – EXISTING CONDITIONS 020010 Work Items DIVISION 03 – CONCRETE 033021 Cast-in-Place Concrete Restoration 033760 Prepackaged Repair Mortar 036300 Epoxy Injection Systems DIVISION 07 - THERMAL AND MOISTURE PROTECTION 071800 Traffic Coatings 079233 Concrete Joint Sealants DIVISION 09 - FINISHES 099113 Exterior Painting 099121 Pavement Markings – Restoration Page 628 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 SUMMARY OF WORK - RESTORATION 011110 - 1 SECTION 011110 - SUMMARY OF WORK - RESTORATION PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of Contract, including General and Supplementary Conditions and other Division 01 Specification Sections apply to this Section. 1.2 PROJECT DESCRIPTION A. Work will be performed at locations within parking structure as shown on Drawings. B. Work required in these areas and estimated quantities are listed on Bid Form. Bid Quantities associated with Work Items listed on Drawings have been estimated and are subject to measurement as defined in Article "Measurements." Where additional Work Items are described, but not specifically located and/or shown on Drawings, Contractor shall be responsible for locating and marking areas to be repaired. Owner and/or Engineer/Architect reserves right to increase or decrease quantities up to 25% at same unit cost, as required by job conditions. Unit costs will be established in accordance with Supplementary Conditions, Article "Changes" for quantity variations exceeding 25%. C. Work Item specifications and details shall govern all repair operations. Locations where Work Items apply are shown on Drawings as symbols. D. Final payment shall be made on basis of actual approved Work performed as measured in place. E. Project comprises of repairs to a 1. Work includes providing all materials, labor, equipment, supervision, and services required to perform repairs on the topside and underside of the supported levels. Work includes, but is not limited to, partial depth concrete repairs, beams repairs, column repairs, and Installation of a waterproofing membrane at the MIT N-4 City of Hermosa North Pier Parking Garage in accordance with the Contract Documents. 1.3 MEASUREMENTS A. Before ordering any material or doing any Work, Contractor shall verify all measurements at Project site and shall be responsible for correctness of same. B. Before proceeding with each Work Item, Contractor shall locate, mark, and measure quantity of each item and report quantities to Engineer/Architect. If measured quantities Page 629 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 SUMMARY OF WORK - RESTORATION 011110 - 2 exceed Engineer/Architect's estimate, Contractor shall obtain written authorization to proceed from Owner before executing Work required for that Work Item. C. Measurement of quantities for individual Work Items will be performed by Contractor and reviewed by Engineer/Architect. Coordinate measurements with inspection as required in Section "Project Management and Coordination." D. Cost of Work included in each Work Item for quantities as indicated in Contract Documents shall be included in Base Bid. 1. Additions to or deductions from lump sum price for quantities of each Work Item added to or deducted from Work respectively shall be at unit prices indicated in Bid Form and shall constitute payment or deductions in full for all material, equipment, labor, supervision and incidentals necessary to complete Work. 1.4 WORK SEQUENCE A. Prior to commencement of work, meet with Engineer/Architect and Owner representatives to establish sequence and schedule of Work. Contractor shall give Owner notice of areas to be cleared of cars at least 2 working days in advance of actual Work. B. Contractor shall notify Owner's representative at least 24 hrs prior to beginning any abrasive blasting operations. C. Contractor shall remove all broken concrete and debris from Work area on daily basis and dispose of same at authorized dump sites. D. Contractor shall remove dust and air transported sand/debris from remainder of facility at conclusion of operations in Work area. 1.5 CONTRACTOR USE OF PREMISES A. General: During construction period Contractor shall have limited use of premises for construction operations. The City will continue to operate the other portions of the garage and building that are not being worked on. B. General: Limit use of premises to construction activities in areas indicated; allow for Owner occupancy and use by public. 1. Confine operations to areas within Contract limits indicated. Portions of the site beyond areas in which construction operations are indicated are not to be disturbed. 2. Keep driveways and entrances serving the premises clear and available to the Owner and Owner's employees at all times. Do not use these areas for parking or Page 630 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 SUMMARY OF WORK - RESTORATION 011110 - 3 storage of materials. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on site. C. Contractor's use of premises shall not interfere with operation of same. Elevators shall not be used for transfer of materials or equipment. D. Contractor's debris removal path shall be over non-repaired services unless physical restraints prevent use of such path. E. Contractor shall confine its apparatus, materials, equipment, tool cribs, field offices and operations to areas designated by Owner and/or Engineer/Architect. Premises shall not be unreasonably encumbered with materials and equipment. Neat and orderly stockpiling and other operations shall be maintained and debris shall be regularly removed from site. Contractor shall not load or permit any part of structure to be loaded with weight that will endanger structural integrity or safety of facility. Contractor shall limit axle loads to maximum 4000 lb per axle and gross weight of 8000 lb, or stockpiling of materials and equipment to 50 lb per sq ft. Contractor to note existing height restrictions within parking structure. F. Contractor Parking: Contractor's employees shall park within confines of work area or pay prevailing parking rates. G. On-Site Storage: Contractor shall not store materials or equipment at site of Work for more than one week prior to time that materials or equipment are incorporated into Work. 1.6 BARRICADES A. Provide positive barricading to separate Work areas from areas open to public and to prevent the need for washing cars parked adjacent to the work area. Minimum acceptable separation: 6 ft. 0 in. high temporary construction fence (or 4 ft. 0 in. high solid temporary barrier constructed of wood.) with tarpaulins or other barrier hung floor to ceiling to prevent damage to vehicles due to airborne debris. See "Temporary Facilities" for additional requirements. 1.7 TRAFFIC OFFICERS AND FLAGMEN A. When, in Owner's opinion, it is necessary that uniformed police or security officers be used to protect and control pedestrian traffic, to direct vehicular traffic during construction and to keep traffic off any part of Work, or to protect public safety, a police/security detail will be obtained. All expenses for uniformed officers shall be assumed by Contractor. Contractor to coordinate the use of flagmen or officers. Page 631 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 SUMMARY OF WORK - RESTORATION 011110 - 4 1.8 CLAIMS A. Contractor shall promptly address all damages claims. Owner reserves right to resolve any claims not addressed by Contractor within 3 wks after claim is received by Contractor. Any amounts paid by Owner will be deducted from Contractor's next progress payment. PART 2 - PRODUCTS (NOT APPLICABLE) PART 3 - EXECUTION (NOT APPLICABLE) END OF SECTION 011110 Page 632 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 SECTION 012900 - PAYMENT PROCEDURES PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general and special provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section. 1.2 SUMMARY A. This Section specifies administrative and procedural requirements necessary to prepare and process Applications for Payment. 1.3 APPLICATIONS FOR PAYMENT A. Each Application for Payment shall be consistent with previous applications and payments as certified by Construction Manager and paid for by Owner. 1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements. B. Payment Application Times: The date for each progress payment is indicated in the Agreement between Owner and Contractor. The period of construction Work covered by each Application for Payment is the period indicated in the Agreement. C. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Engineer will return incomplete applications without action. 1. Entries shall match data on the Schedule of Values and Contractor's Construction Schedule. Use updated schedules if revisions were made. 2. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application. D. Transmittal: Submit Application for Payment to Construction Manager as directed by Owner. Include waivers of lien and similar attachments if required. 1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application. E. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's liens from subcontractors, sub-subcontractors, and suppliers for construction period covered by the previous application. Page 633 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 PAYMENT PROCEDURES 012900 - 1 1. Submit partial waivers on each item for amount requested, before deduction for retainage, on each item. 2. When an application shows completion of an item, submit final or full waivers. 3. Owner reserves the right to designate which entities involved in the Work must submit waivers. 4. Waiver Delays: Submit each Application for Payment with Contractor's waiver of mechanic's lien for construction period covered by the application. a. Submit final Application for Payment with or preceded by final waivers from every entity involved with performance of the Work covered by the application who is lawfully entitled to a lien. 5. Waiver Forms: Submit waivers of lien on forms, executed in a manner acceptable to Owner. F. Final Payment Application: Submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following: 1. Evidence of completion of Project closeout requirements. 2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid. 3. Updated final statement, accounting for final changes to the Contract Sum. 4. "Contractor's Affidavit of Payment of Debts and Claims." 5. "Contractor's Affidavit of Release of Liens." 6. Evidence that claims have been settled. PART 2 - PRODUCTS (NOT APPLICABLE) PART 3 - EXECUTION (NOT APPLICABLE) END OF SECTION 012900 PAYMENT PROCEDURES 012900 - 2 Page 634 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 PROJECT MANAGEMENT AND COORDINATION 013100 - 1 SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general and special provisions of the Contract, including other Division 01 Specification Sections, apply to this Section. 1.2 SUMMARY A. This Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following: 1. General project coordination procedures. 2. Coordination Drawings. 3. Administrative and supervisory personnel. 4. Project meetings. B. Related Sections: The following Sections contain requirements that relate to this Section: 1. Division 01 Section "Closeout Procedures" for coordinating Contract closeout. 1.3 COORDINATION A. Coordination: Each contractor shall coordinate its construction operations with those of other contractors and entities to ensure efficient and orderly installation of each part of the Work. Each contractor shall coordinate its operations with operations, included in different Sections that depend on each other for proper installation, connection, and operation. 1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation. 2. Coordinate installation of different components with other contractors to ensure maximum accessibility for required maintenance, service, and repair. 3. Make adequate provisions to accommodate items scheduled for later installation. B. If necessary, prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings. Page 635 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 PROJECT MANAGEMENT AND COORDINATION 013100 - 2 1. Prepare similar memoranda for Owner and separate contractors if coordination of their Work is required. C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following: 1. Preparation of Contractor's Construction Schedule. 2. Preparation of the Schedule of Values. 3. Installation and removal of temporary facilities and controls. 4. Delivery and processing of submittals. 5. Progress meetings. 6. Project closeout activities. 1.4 PROJECT MEETINGS A. General: Schedule and conduct meetings and conferences at Project site, unless otherwise indicated. 1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner and Engineer of scheduled meeting dates and times. 2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees. 3. Minutes: Record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Owner and Engineer, within 3 days of the meeting. B. Preconstruction Conference: Schedule a preconstruction conference before starting construction, at a time convenient to Owner and Engineer, but no later than 15 days after execution of the Agreement. Hold the conference at Project site or another convenient location. Conduct the meeting to review responsibilities and personnel assignments. 1. Attendees: Authorized representatives of Owner, Engineer, and their consultants; Contractor and its superintendent; major subcontractors; manufacturers; suppliers; and other concerned parties shall attend the conference. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work. C. Progress Meetings: Conduct progress meetings at regular intervals. Coordinate dates of meetings with preparation of payment requests. 1. Attendees: In addition to representatives of Owner and Engineer, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be Page 636 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 PROJECT MANAGEMENT AND COORDINATION 013100 - 3 represented at these meetings. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work. 2. Reporting: Distribute minutes of the meeting to each party present and to parties who should have been present. Include a brief summary, in narrative form, of progress since the previous meeting and report. a. Schedule Updating: Revise Contractor's Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting. PART 2 - PRODUCTS (NOT APPLICABLE) PART 3 - EXECUTION (NOT APPLICABLE) END OF SECTION 013100 Page 637 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CONSTRUCTION PROGRESS DOCUMENTATION 013200 - 1 SECTION 013200 - CONSTRUCTION PROGRESS DOCUMENTATION PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions, Section 6 of the Special Provisions and other Division 01 Specification Sections, apply to this Section. 1.2 SUMMARY A. This Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following 1. Contractor's Construction Schedule. 2. Construction schedule updating reports. 3. Daily construction reports. 4. Material location reports. 5. Field condition reports. 6. Unusual event reports. 7. Construction photographs. B. Related Sections include the following: 1. Division 01 Section "Project Management and Coordination" for submitting and distributing meeting and conference minutes. 2. Division 01 Section "Submittal Procedures" for submitting schedules and reports. 3. Division 01 Section "Photographic Documentation" for submitting construction photographs. 4. Division 01 Section "Quality Control" for submitting a schedule of tests and inspections. 1.3 DEFINITIONS A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the construction project. Activities included in a construction schedule consume time and resources. 1. Critical activities are activities on the critical path that must start and finish on the planned early start and finish times. 2. Predecessor activity is an activity that precedes another activity in the network. Page 638 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CONSTRUCTION PROGRESS DOCUMENTATION 013200 - 2 3. Successor activity is an activity that follows another activity in the network. B. Event: The starting or ending point of an activity. C. Milestone: A key or critical point in time for reference or measurement. 1.4 INFORMATIONAL SUBMITTALS A. Format for Submittals: Submit required submittals in the following format: 1. Working electronic copy of schedule file, where indicated. 2. PDF file. B. Contractor's Construction Schedule: Initial schedule of size required to display entire schedule for entire construction period. 1. Submit a working digital copy of schedule, using software indicated and labeled to comply with requirements for submittals. Include type of schedule (Initial or Updated) and date on label. C. Digital Photographs: Submit image files within three (3) days of taking photographs. 1. Submit photos by uploading to Walker. Include copy of key plan indicating each photograph's location and direction. D. Construction Schedule Updating Reports: Submit with Application for Payment E. Daily Construction Reports: Submit at monthly intervals. F. Unusual Event Reports: Submit at time of unusual event. 1.5 COORDINATION A. Coordinate preparation and processing of schedules and reports with performance of construction activities and with scheduling and reporting of separate contractors. B. Coordinate Contractor's Construction Schedule with the Schedule of Values, submittals schedule, progress reports, payment requests, and other required schedules and reports. 1. Secure time commitments for performing critical elements of the Work from parties involved. 2. Coordinate each construction activity in the network with other activities and schedule them in proper sequence. Page 639 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CONSTRUCTION PROGRESS DOCUMENTATION 013200 - 3 1.6 CONTRACTOR'S CONSTRUCTION SCHEDULE, GENERAL A. Time Frame: Extend schedule from date established for Date of Commencement to Final Completion. 1. Contract completion date shall not be changed by submission of a schedule that shows an early completion date, unless specifically authorized by Change Order. B. Activities: Treat each separate area as a separate numbered activity for each principal element of the Work. Comply with the following: 1. Submittal Review Time: Include review and resubmittal times indicated in Division 01 Section "Submittal Procedures" in schedule. Coordinate submittal review times in Contractor's Construction Schedule with Submittals Schedule. 2. Substantial Completion: Indicate completion in advance of date established for Substantial Completion, and allow time for Engineer’s administrative procedures necessary for certification of Substantial Completion. 3. Punch List and Final Completion: Include not more than thirty (30) days for completion of punch list items and final completion. C. Contractor's Construction Schedule Updating: At monthly intervals, update schedule to reflect actual construction progress and activities. Issue schedule with each monthly payment application. 1. Revise schedule immediately after each meeting or other activity where revisions have been recognized or made. Issue updated schedule concurrently with the report of each such meeting. 2. Include a report with updated schedule that indicates every change, including, but not limited to, changes in logic, durations, actual starts and finishes, and activity durations. 3. As the Work progresses, indicate final completion percentage for each activity. D. Distribution: Distribute copies of approved schedule to Engineer, Owner, separate contractors, testing and inspecting agencies, and other parties identified by Contractor with a need-to-know schedule responsibility. 1. When revisions are made, distribute updated schedules to the same parties and post in the same locations. Delete parties from distribution when they have completed their assigned portion of the Work and are no longer involved in performance of construction activities. 1.7 GANTT-CHART SCHEDULE REQUIREMENTS A. Gantt-Chart Schedule: Submit a comprehensive, fully developed, horizontal, Ganttchart- type, Contractor's Construction Schedule within 15 days of date established for commencement of the Work. Page 640 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CONSTRUCTION PROGRESS DOCUMENTATION 013200 - 4 1. Base schedule on the startup construction schedule and additional information received since the start of Project. B. Preparation: Indicate each significant construction activity separately. Identify first workday of each week with a continuous vertical line. 1.8 REPORTS A. Daily Construction Reports: Prepare a daily construction report recording the following information concerning events at Project site: 1. List of subcontractors at Project site. 2. Approximate count of personnel at Project site. 3. Material deliveries. 4. High and low temperatures and general weather conditions, including presence of rain or snow. 5. Testing and inspection. 6. Accidents. 7. Meetings and significant decisions. 8. Unusual events. 9. Stoppages, delays, shortages, and losses. 10. Orders and requests of authorities having jurisdiction. 11. Change Orders received and implemented. 12. Change Directives received and implemented. B. Site Condition Reports: Immediately on discovery of a difference between site conditions and the Contract Documents, prepare and submit a detailed report. Submit with a Request for Information. Include a detailed description of the differing conditions, together with recommendations for changing the Contract Documents. C. Unusual Event Reports: When an event of an unusual and significant nature occurs at Project site, whether or not related directly to the Work, prepare and submit a special report. List chain of events, persons participating, responses by Contractor's personnel, evaluation of results or effects, and similar pertinent information. Advise Owner in advance when these events are known or predictable. 1. Submit unusual event reports directly to Owner within 1 day(s) of an occurrence. Distribute copies of report to parties affected by the occurrence. PART 2 - PRODUCTS (NOT USED) PART 3 - EXECUTION Page 641 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CONSTRUCTION PROGRESS DOCUMENTATION 013200 - 5 3.1 CONSTRUCTION PHOTOGRAPHS A. General: Take photographs with maximum depth of field and in focus. 1. Maintain key plan with each set of construction photographs that identifies each photographic location. B. Periodic Construction Photographs: Take photographs to show status of construction and progress as work progresses. END OF SECTION 013200 Page 642 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 SUBMITTAL PROCEDURES 013300 - 1 SECTION 013300 - SUBMITTAL PROCEDURES PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section. 1.2 SUMMARY A. This Section includes requirements for the submittal schedule and administrative and procedural requirements for submitting Shop Drawings, Product Data, Samples, and other submittals. B. Related Requirements: 1. Division 01 Section "Payment Procedures” For submitting Applications for Payment and the schedule of values. 2. Division 01 Section "Project Management and Coordination" for submitting coordination drawings and subcontract list. 3. Division 01 Section "Construction Progress Documentation" for submitting schedules and reports, including Contractor's construction schedule. 4. Division 01 Section "Quality Requirements" for submitting test and inspection reports and schedule of tests and inspections. 5. Division 01 Section "Closeout Procedures" for submitting closeout submittals and maintenance material submittals. 6. Division 01 Section "Project Record Documents" for submitting Record Drawings, Record Specifications, and Record Product Data. 1.3 DEFINITIONS A. Action Submittals: Written and graphic information and physical samples that require responsive action. Action submittals are those submittals indicated in individual Specification Sections as "action submittals." B. Informational Submittals: Written and graphic information and physical samples that do not require Engineer's approval. Submittals may be rejected for not complying with requirements. Informational submittals are those submittals indicated in individual Specification Sections as "informational submittals." C. Portable Document Format (PDF): An open standard file format licensed by Adobe Systems used for representing documents in a device-independent and display resolution-independent fixed-layout document format. Page 643 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 SUBMITTAL PROCEDURES 013300 - 2 1.4 SUBMITTAL SCHEDULE A. Submittal Schedule: Submit a schedule of submittals, arranged in chronological order by dates required by construction schedule. Include time required for review, ordering, manufacturing, fabrication, and delivery when establishing dates. Include additional time required for making corrections or revisions to submittals noted by Engineer and additional time for handling and reviewing submittals required by those corrections. 1. Coordinate submittal schedule with list of subcontracts, the schedule of values, and Contractor's construction schedule. 2. Initial Submittal: Submit concurrently with startup construction schedule. Include submittals required during the first 60 days of construction. List those submittals required to maintain orderly progress of the Work and those required early because of long lead time for manufacture or fabrication. 3. Final Submittal: Submit concurrently with the first complete submittal of Contractor's construction schedule. a. Submit revised submittal schedule to reflect changes in current status and timing for submittals. 4. Format: Arrange the following information in a tabular format: a. Scheduled date for first submittal. b. Specification Section number and title. c. Submittal category: Action; informational. d. Name of subcontractor. e. Description of the Work covered. f. Scheduled date for Engineer’s final release or approval. g. Scheduled dates for purchasing. h. Scheduled date of fabrication. i. Scheduled dates for installation. j. Activity or event number. 1.5 SUBMITTAL FORMATS A. Submittal Information: Include the following information in each submittal: 1. Project name. 2. Date. 3. Name of Engineer. 4. Name of Contractor. 5. Name of firm or entity that prepared submittal. 6. Names of subcontractor, manufacturer, and supplier. 7. Unique submittal number, including revision identifier. Include Specification Section number with sequential alphanumeric identifier, and alphanumeric suffix for resubmittals. Page 644 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 SUBMITTAL PROCEDURES 013300 - 3 8. Category and type of submittal. 9. Submittal purpose and description. 10. Number and title of Specification Section, with paragraph number and generic name for each of multiple items. 11. Drawing number and detail references, as appropriate. 12. Indication of full or partial submittal. 13. Location(s) where product is to be installed, as appropriate. 14. Other necessary identification. 15. Remarks. 16. Signature of transmitter. B. Options: Identify options requiring selection by Engineer. C. Deviations and Additional Information: On each submittal, clearly indicate deviations from requirements in the Contract Documents, including minor variations and limitations; include relevant additional information and revisions, other than those requested by Engineer[ on previous submittals. Indicate by highlighting on each submittal or noting on attached separate sheet. D. PDF Submittals: Prepare submittals as PDF package, incorporating complete information into each PDF file. Name PDF file with submittal number. 1.6 SUBMITTAL PROCEDURES A. Engineer’s Digital Data Files: Electronic digital data files of the Contract Drawings will be provided by Engineer for Contractor's use in preparing submittals. 1. Upon written request by the Contractor and execution of associated disclaimer forms and related documentation, the Contract Drawings will be provided to the Contractor for use in preparation of record drawings and submittals. Drawing files will be transmitted one time to the Contractor at the start of construction. This version of the drawings is provided only as a courtesy and convenience and Engineer makes no representations as to their accuracy or completeness as they relate to the Contract Documents. B. Prepare and submit submittals required by individual Specification Sections. Types of submittals are indicated in individual Specification Sections. 1. Email: Prepare submittals as PDF package and transmit to Engineer by sending via email. Include PDF transmittal form. Include information in email subject line as requested by Engineer. a. Engineer will return annotated file. Annotate and retain one copy of file as a digital Project Record Document file. Page 645 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 SUBMITTAL PROCEDURES 013300 - 4 C. Coordination: Coordinate preparation and processing of submittals with performance of construction activities. 1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity. 2. Submit all submittal items required for each Specification Section concurrently unless partial submittals for portions of the Work are indicated on approved submittal schedule. 3. Submit action submittals and informational submittals required by the same Specification Section as separate packages under separate transmittals. 4. Coordinate transmittal of submittals for related parts of the Work specified in different Sections so processing will not be delayed because of need to review submittals concurrently for coordination. a. Engineer reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received. D. Processing Time: Allow time for submittal review, including time for resubmittals, as follows. Time for review shall commence on Engineer's receipt of submittal. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including resubmittals. 1. Initial Review: Allow (10) days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required. Engineer will advise Contractor when a submittal being processed must be delayed for coordination. 2. Intermediate Review: If intermediate submittal is necessary, process it in same manner as initial submittal. 3. Resubmittal Review: Allow (7) days for review of each resubmittal. E. Resubmittals: Engineer will review each of Contractor’s submittals the initial time and, should resubmittal be required, one additional time to verify that reasons for resubmittal have been addressed by Contractor and corrections made. Resubmittal changes/revisions/corrections shall be circled. Engineer will review only circled items and will not be responsible for non-circled changes/revisions/corrections and additions. Should additional resubmittals be required, Contractor shall reimburse Owner for all costs incurred, including the cost of Engineer’s services made necessary to review such additional resubmittals. Owner will in turn reimburse Engineer. 1. Make resubmittals in same form and number of copies as initial submittal. a. Note date and content of previous submittal. b. Note date and content of revision in label or title block and clearly indicate extent of revision. c. Resubmit submittals until they are marked with approval notation from Engineer's action stamp. Page 646 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 SUBMITTAL PROCEDURES 013300 - 5 F. Distribution: Furnish copies of final submittals to manufacturers, subcontractors, suppliers, fabricators, installers, authorities having jurisdiction, and others as necessary for performance of construction activities. Show distribution on transmittal forms. G. Use for Construction: Retain complete copies of submittals on Project site. Use only final action submittals that are marked with approval notation from Engineer's action stamp. 1.7 SUBMITTAL REQUIREMENTS A. Product Data: Collect information into a single submittal for each element of construction and type of product or equipment. 1. If information must be specially prepared for submittal because standard published data are unsuitable for use, submit as Shop Drawings, not as Product Data. 2. Mark each copy of each submittal to show which products and options are applicable. 3. Include the following information, as applicable: a. Manufacturer's catalog cuts. b. Manufacturer's product specifications. c. Standard color charts. d. Statement of compliance with specified referenced standards. e. Testing by recognized testing agency. f. Application of testing agency labels and seals. g. Notation of coordination requirements. h. Availability and delivery time information. 4. Submit Product Data before Shop Drawings, and before or concurrent with Samples. B. Shop Drawings: Prepare Project-specific information, drawn accurately to scale. Do not base Shop Drawings on reproductions of the Contract Documents or standard printed data unless submittal based on Engineer's digital data drawing files is otherwise permitted. 1. Preparation: Fully illustrate requirements in the Contract Documents. Include the following information, as applicable: a. Identification of products. b. Schedules. c. Compliance with specified standards. d. Notation of coordination requirements. e. Notation of dimensions established by field measurement. f. Relationship and attachment to adjoining construction clearly indicated. g. Seal and signature of professional engineer if specified. Page 647 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 SUBMITTAL PROCEDURES 013300 - 6 C. Samples: Submit Samples for review of kind, color, pattern, and texture for a check of these characteristics with other materials. 1. Transmit Samples that contain multiple, related components such as accessories together in one submittal package. 2. Identification: Permanently attach label on unexposed side of Samples that includes the following: a. Project name and submittal number. b. Generic description of Sample. c. Product name and name of manufacturer. d. Sample source. e. Number and title of applicable Specification Section. f. Specification paragraph number and generic name of each item. 3. Email Transmittal: Provide PDF transmittal. Include digital image file illustrating Sample characteristics, and identification information for record. 4. Paper Transmittal: Include paper transmittal including complete submittal information indicated. 5. Disposition: Maintain sets of approved Samples at Project site, available for quality-control comparisons throughout the course of construction activity. Sample sets may be used to determine final acceptance of construction associated with each set. a. Samples that may be incorporated into the Work are indicated in individual Specification Sections. Such Samples must be in an undamaged condition at time of use. b. Samples not incorporated into the Work, or otherwise designated as Owner's property, are the property of Contractor. 6. Samples for Initial Selection: Submit manufacturer's color charts consisting of units or sections of units showing the full range of colors, textures, and patterns available. a. Number of Samples: Submit (1) full set(s) of available choices where color, pattern, texture, or similar characteristics are required to be selected from manufacturer's product line. Engineer will return submittal with options selected. 7. Samples for Verification: Submit full-size units or Samples of size indicated, prepared from same material to be used for the Work, cured and finished in manner specified, and physically identical with material or product proposed for use, and that show full range of color and texture variations expected. Samples include, but are not limited to, the following: partial sections of manufactured or fabricated components; small cuts or containers of materials; complete units of repetitively used materials; swatches showing color, texture, and pattern; color range sets; and components used for independent testing and inspection. Page 648 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 SUBMITTAL PROCEDURES 013300 - 7 a. Number of Samples: Submit (3) sets of Samples. Engineer will retain (2) Sample sets; remainder will be returned. b. Submit a single Sample where assembly details, workmanship, fabrication techniques, connections, operation, and other similar characteristics are to be demonstrated. 1) If variation in color, pattern, texture, or other characteristic is inherent in material or product represented by a Sample, submit at least (3) sets of paired units that show approximate limits of variations. D. Product Schedule: As required in individual Specification Sections, prepare a written summary indicating types of products required for the Work and their intended location. Include the following information in tabular form: 1. Type of product. Include unique identifier for each product indicated in the Contract Documents or assigned by Contractor if none is indicated. 2. Manufacturer and product name, and model number if applicable. 3. Number and name of room or space. 4. Location within room or space. E. Qualification Data: Prepare written information that demonstrates capabilities and experience of firm or person. Include lists of completed projects with project names and addresses, contact information of Engineers and owners, and other information specified. F. Design Data: Prepare and submit written and graphic information indicating compliance with indicated performance and design criteria in individual Specification Sections. Include list of assumptions and summary of loads. Include load diagrams if applicable. Provide name and version of software, if any, used for calculations. Number each page of submittal. G. Certificates: 1. Certificates and Certifications Submittals: Submit a statement that includes signature of entity responsible for preparing certification. Certificates and certifications shall be signed by an officer or other individual authorized to sign documents on behalf of that entity. Provide a notarized signature where indicated. 2. Installer Certificates: Submit written statements on manufacturer's letterhead certifying that Installer complies with requirements in the Contract Documents and, where required, is authorized by manufacturer for this specific Project. 3. Manufacturer Certificates: Submit written statements on manufacturer's letterhead certifying that manufacturer complies with requirements in the Contract Documents. Include evidence of manufacturing experience where required. 4. Material Certificates: Submit written statements on manufacturer's letterhead certifying that material complies with requirements in the Contract Documents. 5. Product Certificates: Submit written statements on manufacturer's letterhead certifying that product complies with requirements in the Contract Documents. 6. Welding Certificates: Prepare written certification that welding procedures and personnel comply with requirements in the Contract Documents. Submit record of Page 649 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 SUBMITTAL PROCEDURES 013300 - 8 Welding Procedure Specification and Procedure Qualification Record on AWS forms. Include names of firms and personnel certified. H. Test and Research Reports: 1. Compatibility Test Reports: Submit reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting results of compatibility tests performed before installation of product. Include written recommendations for primers and substrate preparation needed for adhesion. 2. Field Test Reports: Submit written reports indicating and interpreting results of field tests performed either during installation of product or after product is installed in its final location, for compliance with requirements in the Contract Documents. 3. Material Test Reports: Submit reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting test results of material for compliance with requirements in the Contract Documents. 4. Preconstruction Test Reports: Submit reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting results of tests performed before installation of product, for compliance with performance requirements in the Contract Documents. 5. Product Test Reports: Submit written reports indicating that current product produced by manufacturer complies with requirements in the Contract Documents. Base reports on evaluation of tests performed by manufacturer and witnessed by a qualified testing agency, or on comprehensive tests performed by a qualified testing agency. 6. Research Reports: Submit written evidence, from a model code organization acceptable to authorities having jurisdiction, that product complies with building code in effect for Project. Include the following information: a. Name of evaluation organization. b. Date of evaluation. c. Time period when report is in effect. d. Product and manufacturers' names. e. Description of product. f. Test procedures and results. g. Limitations of use. 1.8 DELEGATED-DESIGN SERVICES A. Performance and Design Criteria: Where professional design services or certifications by a design professional are specifically required of Contractor by the Contract Documents, provide products and systems complying with specific performance and design criteria indicated. 1. If criteria indicated are insufficient to perform services or certification required, submit a written request for additional information to Engineer. Page 650 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 SUBMITTAL PROCEDURES 013300 - 9 B. Delegated-Design Services Certification: In addition to Shop Drawings, Product Data, and other required submittals, submit digitally signed PDF file signed and sealed by the responsible design professional, for each product and system specifically assigned to Contractor to be designed or certified by a design professional. 1. Indicate that products and systems comply with performance and design criteria in the Contract Documents. Include list of codes, loads, and other factors used in performing these services. 1.9 REQUESTS FOR INFORMATION A. Engineer reserves the right to reject, unprocessed, any Request for Information (RFI) that the Engineer, at its sole discretion, deems frivolous. B. Engineer reserves the right to reject, unprocessed, any RFI that the Engineer, at its sole discretion, deems already answered in the Contract Documents. C. RFI process shall not be used for requesting substitutions. Procedures for substitutions are clearly specified elsewhere in the contract documents. 1.10 CONTRACTOR'S REVIEW A. Action and Informational Submittals: Review each submittal and check for coordination with other Work of the Contract and compliance with the Contract Documents. Note corrections and field dimensions. Mark with approval stamp before submitting to Engineer B. Project Closeout and Maintenance Material Submittals: See Requirements in Division 01 Section “Closeout Procedures.” C. Contractor's Approval: Indicate Contractor's approval for each submittal with a uniform approval stamp. Include name of reviewer, date of Contractor's approval, and statement certifying that submittal has been reviewed, checked, and approved for compliance with the Contract Documents. 1. Engineer will not review submittals received from Contractor that do not have Contractor's review and approval. 1.11 ENGINEER'S ACTION A. General: Engineer will not review submittals that do not bear Contractor's approval stamp and will return them without action. B. Action Submittals: Engineer or its subconsultant will review each submittal, make marks to indicate corrections or revisions required, and return it. Page 651 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 SUBMITTAL PROCEDURES 013300 - 10 1. PDF Submittals: Engineer will indicate, via markup on each submittal, the appropriate action. a. See Division 00, Section “Supplementary Conditions” for description of terminology on Engineer’s Stamp applied via markup to each submittal. 2. Paper Submittals: Engineer will stamp each submittal with an action stamp and will mark stamp appropriately to indicate action. a. See Division 00, Section “Supplementary Conditions” for description of terminology on Engineer’s Stamp. C. Informational Submittals: Engineer will review each submittal and will not return it, or will return it if it does not comply with requirements. Engineer will forward each submittal to appropriate party. D. Partial submittals prepared for a portion of the Work will be reviewed when use of partial submittals has received prior approval from Engineer. E. Incomplete submittals are unacceptable, will be considered nonresponsive, and will be returned for resubmittal without review. F. Engineer will discard submittals received from sources other than Contractor. G. Submittals not required by the Contract Documents will not be reviewed and may be discarded. PART 2 - PRODUCTS (NOT USED) PART 3 - EXECUTION (NOT USED) END OF SECTION 01 33 00 Page 652 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 QUALITY CONTROL 014000 - 1 SECTION 014000 - QUALITY CONTROL PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of Contract, including General and Supplementary Conditions and other Division 01 Specification Sections apply to this Section. 1.2 SUMMARY A. This Section specifies administrative and procedural requirements for quality control services. B. Quality control services include inspections, tests and related actions including reports, performed by independent agencies, governing authorities, and the Contractor. They do not include Contract enforcement activities performed by Engineer/Architect. C. Inspection and testing services are required to verify compliance with requirements specified or indicated. These services do not relieve the Contractor of responsibility for compliance with Contract Document requirements. D. Testing and inspection services are required to verify compliance with requirements specified or indicated. These services do not relieve Contractor of responsibility for compliance with the Contract Document requirements. 1. Specific quality-assurance and quality-control requirements for individual work results are specified in their respective Specification Sections. Requirements in individual Sections may also cover production of standard products. 2. Specified tests, inspections, and related actions do not limit Contractor's other quality-assurance and quality-control procedures that facilitate compliance with the Contract Document requirements. 3. Requirements for Contractor to provide quality-assurance and quality-control services required by Architect, Owner or authorities having jurisdiction are not limited by provisions of this Section. 4. Specific test and inspection requirements are not specified in this Section. 1.3 DEFINITIONS A. Experienced: When used with an entity or individual, "experienced" unless otherwise further described means having successfully completed a minimum of (5) previous projects similar in nature, size, and extent to this Project; being familiar with special requirements indicated; and having complied with requirements of authorities having jurisdiction. Page 653 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 QUALITY CONTROL 014000 - 2 B. Field Quality-Control Tests: Tests and inspections that are performed on-site for installation of the Work and for completed Work. C. Preconstruction Testing: Tests and inspections performed specifically for Project before products and materials are incorporated into the Work, to verify performance or compliance with specified criteria. D. Product Tests: Tests and inspections that are performed by a nationally recognized testing laboratory (NRTL) according to 29 CFR 1910.7, by a testing agency accredited according to NIST's National Voluntary Laboratory Accreditation Program (NVLAP), or by a testing agency qualified to conduct product testing and acceptable to authorities having jurisdiction, to establish product performance and compliance with specified requirements. E. Source Quality-Control Tests: Tests and inspections that are performed at the source; for example, plant, mill, factory, or shop. F. Testing Agency: An entity engaged to perform specific tests, inspections, or both. Testing laboratory shall mean the same as testing agency. G. Quality-Assurance Services: Activities, actions, and procedures performed before and during execution of the Work to guard against defects and deficiencies and substantiate that proposed construction will comply with requirements. H. Quality-Control Services: Tests, inspections, procedures, and related actions during and after execution of the Work to evaluate that actual product incorporated into the Work and completed construction comply with requirements. Contractor's quality-control services do not include contract administration activities performed by Engineer. 1.4 DELEGATED-DESIGN SERVICES A. Performance and Design Criteria: Where professional design services or certifications by a design professional are specifically required of Contractor by the Contract Documents, provide products and systems complying with specific performance and design criteria indicated. 1. If criteria indicated are not sufficient to perform services or certification required, submit a written request for additional information to Engineer. 1.5 CONFLICTING REQUIREMENTS A. Conflicting Standards and Other Requirements: If compliance with two or more standards or requirements are specified and the standards or requirements establish different or conflicting requirements for minimum quantities or quality levels, comply with the most stringent requirement. Refer conflicting requirements that are different, but apparently equal, to Engineer for direction before proceeding. Page 654 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 QUALITY CONTROL 014000 - 3 B. Minimum Quantity or Quality Levels: The quantity or quality level shown or specified shall be the minimum provided or performed. The actual installation may comply exactly with the minimum quantity or quality specified, or it may exceed the minimum within reasonable limits. To comply with these requirements, indicated numeric values are minimum or maximum, as appropriate, for the context of requirements. Refer uncertainties to Engineer for a decision before proceeding. 1.6 ACTION SUBMITTALS A. Delegated-Design Services Submittal: In addition to Shop Drawings, Product Data, and other required submittals, submit a statement signed and sealed by the responsible design professional, for each product and system specifically assigned to Contractor to be designed or certified by a design professional, indicating that the products and systems are in compliance with performance and design criteria indicated. Include list of codes, loads, and other factors used in performing these services. 1.7 INFORMATIONAL SUBMITTALS A. Contractor's Quality-Control Plan: For quality-assurance and quality-control activities and responsibilities. B. Qualification Data: For Contractor's quality-control personnel. C. Contractor's Statement of Responsibility: When required by authorities having jurisdiction, submit copy of written statement of responsibility submitted to authorities having jurisdiction before starting work on the following systems: 1. Seismic-force-resisting system, designated seismic system, or component listed in the Statement of Special Inspections. 2. Main wind-force-resisting system or a wind-resisting component listed in the Statement of Special Inspections. D. Testing Agency Qualifications: For testing agencies specified in "Quality Assurance" Article to demonstrate their capabilities and experience. Include proof of qualifications in the form of a recent report on the inspection of the testing agency by a recognized authority. E. Schedule of Tests and Inspections: Prepare in tabular form and include the following: 1. Specification Section number and title. 2. Entity responsible for performing tests and inspections. 3. Description of test and inspection. 4. Identification of applicable standards. 5. Identification of test and inspection methods. 6. Number of tests and inspections required. 7. Time schedule or time span for tests and inspections. Page 655 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 QUALITY CONTROL 014000 - 4 8. Requirements for obtaining samples. 9. Unique characteristics of each quality-control service. F. Reports: Prepare and submit certified written reports and documents as specified. G. Permits, Licenses, and Certificates: For Owner's record, submit copies of permits, licenses, certifications, inspection reports, releases, jurisdictional settlements, notices, receipts for fee payments, judgments, correspondence, records, and similar documents established for compliance with standards and regulations bearing on performance of the Work. 1.8 CONTRACTOR'S QUALITY-CONTROL PLAN A. Quality-Control Plan, General: Submit quality-control plan within (10) days of Notice to Proceed, and not less than (5) days prior to preconstruction conference. Submit in format acceptable to Engineer. Identify personnel, procedures, controls, instructions, tests, records, and forms to be used to carry out Contractor's quality-assurance and qualitycontrol responsibilities. Coordinate with Contractor's Construction Schedule. B. Quality-Control Personnel Qualifications: Engage qualified personnel trained and experienced in managing and executing quality-assurance and quality-control procedures similar in nature and extent to those required for Project. 1. Project quality-control manager [may also serve as Project superintendent] [shall not have other Project responsibilities]. 2. <Insert qualifications appropriate to Project>. C. Submittal Procedure: Describe procedures for ensuring compliance with requirements through review and management of submittal process. Indicate qualifications of personnel responsible for submittal review. D. Testing and Inspection: In quality-control plan, include a comprehensive schedule of Work requiring testing or inspection, including the following: 1. Contractor-performed tests and inspections including Subcontractor-performed tests and inspections. Include required tests and inspections and Contractorelected tests and inspections. Distinguish source quality-control tests and inspections from field quality-control tests and inspections. 2. Special inspections required by authorities having jurisdiction and indicated on the Statement of Special Inspections. 3. Owner-performed tests and inspections indicated in the Contract Documents, including tests and inspections indicated to be performed by Commissioning Authority. E. Continuous Inspection of Workmanship: Describe process for continuous inspection during construction to identify and correct deficiencies in workmanship in addition to testing and inspection specified. Indicate types of corrective actions to be required to Page 656 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 QUALITY CONTROL 014000 - 5 bring work into compliance with standards of workmanship established by Contract requirements and approved mockups. F. Monitoring and Documentation: Maintain testing and inspection reports including log of approved and rejected results. Include work Engineer has indicated as nonconforming or defective. Indicate corrective actions taken to bring nonconforming work into compliance with requirements. Comply with requirements of authorities having jurisdiction. 1.9 REPORTS AND DOCUMENTS A. Test and Inspection Reports: Prepare and submit certified written reports specified in other Sections. Include the following: 1. Date of issue. 2. Project title and number. 3. Name, address, telephone number, and email address of testing agency. 4. Dates and locations of samples and tests or inspections. 5. Names of individuals making tests and inspections. 6. Description of the Work and test and inspection method. 7. Identification of product and Specification Section. 8. Complete test or inspection data. 9. Test and inspection results and an interpretation of test results. 10. Record of temperature and weather conditions at time of sample taking and testing and inspection. 11. Comments or professional opinion on whether tested or inspected Work complies with the Contract Document requirements. 12. Name and signature of laboratory inspector. 13. Recommendations on retesting and reinspecting. B. Manufacturer's Technical Representative's Field Reports: Prepare written information documenting manufacturer's technical representative's tests and inspections specified in other Sections. Include the following: 1. Name, address, telephone number, and email address of technical representative making report. 2. Statement on condition of substrates and their acceptability for installation of product. 3. Statement that products at Project site comply with requirements. 4. Summary of installation procedures being followed, whether they comply with requirements and, if not, what corrective action was taken. 5. Results of operational and other tests and a statement of whether observed performance complies with requirements. 6. Statement whether conditions, products, and installation will affect warranty. 7. Other required items indicated in individual Specification Sections. Page 657 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 QUALITY CONTROL 014000 - 6 C. Factory-Authorized Service Representative's Reports: Prepare written information documenting manufacturer's factory-authorized service representative's tests and inspections specified in other Sections. Include the following: 1. Name, address, telephone number, and email address of factory-authorized service representative making report. 2. Statement that equipment complies with requirements. 3. Results of operational and other tests and a statement of whether observed performance complies with requirements. 4. Statement whether conditions, products, and installation will affect warranty. 5. Other required items indicated in individual Specification Sections. 1.10 QUALITY ASSURANCE A. General: Qualifications paragraphs in this article establish the minimum qualification levels required; individual Specification Sections specify additional requirements. B. Manufacturer Qualifications: A firm experienced in manufacturing products or systems similar to those indicated for this Project and with a record of successful in-service performance, as well as sufficient production capacity to produce required units. As applicable, procure products from manufacturers able to meet qualification requirements, warranty requirements, and technical or factory-authorized service representative requirements. C. Fabricator Qualifications: A firm experienced in producing products similar to those indicated for this Project and with a record of successful in-service performance, as well as sufficient production capacity to produce required units. D. Installer Qualifications: A firm or individual experienced in installing, erecting, applying, or assembling work similar in material, design, and extent to that indicated for this Project, whose work has resulted in construction with a record of successful in-service performance. E. Professional Engineer Qualifications: A professional engineer who is legally qualified to practice in jurisdiction where Project is located and who is experienced in providing engineering services of the kind indicated. Engineering services are defined as those performed for installations of the system, assembly, or product that are similar in material, design, and extent to those indicated for this Project. F. Specialists: Certain Specification Sections require that specific construction activities shall be performed by entities who are recognized experts in those operations. Specialists shall satisfy qualification requirements indicated and shall be engaged for the activities indicated. 1. Requirements of authorities having jurisdiction shall supersede requirements for specialists. Page 658 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 QUALITY CONTROL 014000 - 7 G. Testing Agency Qualifications: An NRTL, an NVLAP, or an independent agency with the experience and capability to conduct testing and inspection indicated, as documented according to ASTM E 329; and with additional qualifications specified in individual Sections; and, where required by authorities having jurisdiction, that is acceptable to authorities. H. Manufacturer's Technical Representative Qualifications: An authorized representative of manufacturer who is trained and approved by manufacturer to observe and inspect installation of manufacturer's products that are similar in material, design, and extent to those indicated for this Project. I. Factory-Authorized Service Representative Qualifications: An authorized representative of manufacturer who is trained and approved by manufacturer to inspect installation of manufacturer's products that are similar in material, design, and extent to those indicated for this Project. J. Preconstruction Testing: Where testing agency is indicated to perform preconstruction testing for compliance with specified requirements for performance and test methods, comply with the following: 1. Contractor responsibilities include the following: a. Provide test specimens representative of proposed products and construction. b. Submit specimens in a timely manner with sufficient time for testing and analyzing results to prevent delaying the Work 2. Testing Agency Responsibilities: Submit a certified written report of each test, inspection, and similar quality-assurance service to Engineer with copy to Contractor. Interpret tests and inspections and state in each report whether tested and inspected work complies with or deviates from the Contract Documents. 1.11 RESPONSIBILITIES A. Owner Responsibilities: Where quality-control services are indicated as Owner's responsibility, Owner will engage a qualified testing agency to perform these services. 1. Owner will furnish Contractor with names, addresses, and telephone numbers of testing agencies engaged and a description of types of testing and inspection they are engaged to perform. 2. Payment for these services will be made from testing and inspection allowances, as authorized by Change Orders. Page 659 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 QUALITY CONTROL 014000 - 8 3. Costs for retesting and reinspecting construction that replaces or is necessitated by work that failed to comply with the Contract Documents will be charged to Contractor, and the Contract Sum will be adjusted by Change Order. B. Contractor Responsibilities: Tests and inspections not explicitly assigned to Owner are Contractor's responsibility. Perform additional quality-control activities, whether specified or not, to verify and document that the Work complies with requirements. 1. Unless otherwise indicated, provide quality-control services specified and those required by authorities having jurisdiction. Perform quality-control services required of Contractor by authorities having jurisdiction, whether specified or not. 2. Engage a qualified testing agency to perform quality-control services. a. Contractor shall not employ same entity engaged by Owner, unless agreed to in writing by Owner. 3. Notify testing agencies at least (24) hours in advance of time when Work that requires testing or inspection will be performed. 4. Where quality-control services are indicated as Contractor's responsibility, submit a certified written report, in duplicate, of each quality-control service. 5. Testing and inspection requested by Contractor and not required by the Contract Documents are Contractor's responsibility. 6. Submit additional copies of each written report directly to authorities having jurisdiction, when they so direct. C. Retesting/Reinspecting: Regardless of whether original tests or inspections were Contractor's responsibility, provide quality-control services, including retesting and reinspecting, for construction that replaced Work that failed to comply with the Contract Documents. D. Testing Agency Responsibilities: Cooperate with Engineer and Contractor in performance of duties. Provide qualified personnel to perform required tests and inspections. 1. Notify Engineer and Contractor promptly of irregularities or deficiencies observed in the Work during performance of its services. 2. Determine the locations from which test samples will be taken and in which in-situ tests are conducted. 3. Conduct and interpret tests and inspections and state in each report whether tested and inspected work complies with or deviates from requirements. 4. Submit a certified written report, in duplicate, of each test, inspection, and similar quality-control service through Contractor. 5. Do not release, revoke, alter, or increase the Contract Document requirements or approve or accept any portion of the Work. 6. Do not perform duties of Contractor. Page 660 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 QUALITY CONTROL 014000 - 9 E. Manufacturer's Field Services: Where indicated, engage a factory-authorized service representative to inspect field-assembled components and equipment installation, including service connections. Report results in writing as specified in Division 01 Section "Submittal Procedures." F. Manufacturer's Technical Services: Where indicated, engage a manufacturer's technical representative to observe and inspect the Work. Manufacturer's technical representative's services include participation in preinstallation conferences, examination of substrates and conditions, verification of materials, observation of Installer activities, inspection of completed portions of the Work, and submittal of written reports. G. Associated Contractor Services: Cooperate with agencies and representatives performing required tests, inspections, and similar quality-control services, and provide reasonable auxiliary services as requested. Notify agency sufficiently in advance of operations to permit assignment of personnel. Provide the following: 1. Access to the Work. 2. Incidental labor and facilities necessary to facilitate tests and inspections. 3. Adequate quantities of representative samples of materials that require testing and inspection. Assist agency in obtaining samples. 4. Facilities for storage and field curing of test samples. 5. Delivery of samples to testing agencies. 6. Preliminary design mix proposed for use for material mixes that require control by testing agency. 7. Security and protection for samples and for testing and inspection equipment at Project site. H. Coordination: Coordinate sequence of activities to accommodate required qualityassurance and quality-control services with a minimum of delay and to avoid necessity of removing and replacing construction to accommodate testing and inspection. 1. Schedule times for tests, inspections, obtaining samples, and similar activities. I. Schedule of Tests and Inspections: Prepare a schedule of tests, inspections, and similar quality-control services required by the Contract Documents. Coordinate and submit concurrently with Contractor's Construction Schedule. Update as the Work progresses. 1. Distribution: Distribute schedule to Owner, Engineer testing agencies, and each party involved in performance of portions of the Work where tests and inspections are required. Page 661 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 QUALITY CONTROL 014000 - 10 1.12 SPECIAL TESTS AND INSPECTIONS A. Special Tests and Inspections: Owner will engage a qualified testing agency to conduct special tests and inspections required by authorities having jurisdiction as the responsibility of Owner and as follows: 1. Verifying that manufacturer maintains detailed fabrication and quality-control procedures and reviewing the completeness and adequacy of those procedures to perform the Work. 2. Notifying Engineer and Contractor promptly of irregularities and deficiencies observed in the Work during performance of its services. 3. Submitting a certified written report of each test, inspection, and similar qualitycontrol service to Engineer with copy to Contractor and to authorities having jurisdiction. 4. Submitting a final report of special tests and inspections at Substantial Completion, which includes a list of unresolved deficiencies. 5. Interpreting tests and inspections and stating in each report whether tested and inspected work complies with or deviates from the Contract Documents. 6. Retesting and reinspecting corrected work. PART 2 - PRODUCTS (NOT USED) PART 3 - EXECUTION 3.1 TEST AND INSPECTION LOG A. Test and Inspection Log: Prepare a record of tests and inspections. Include the following: 1. Date test or inspection was conducted. 2. Description of the Work tested or inspected. 3. Date test or inspection results were transmitted to Engineer. 4. Identification of testing agency or special inspector conducting test or inspection. B. Maintain log at Project site. Post changes and revisions as they occur. Provide access to test and inspection log for Engineer's reference during normal working hours. 1. Submit log at Project closeout as part of Project Record Documents. 3.2 REPAIR AND PROTECTION A. General: On completion of testing, inspection, sample taking, and similar services, repair damaged construction and restore substrates and finishes. 1. Provide materials and comply with installation requirements specified in other Specification Sections or matching existing substrates and finishes. Restore Page 662 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 QUALITY CONTROL 014000 - 11 patched areas and extend restoration into adjoining areas with durable seams that are as invisible as possible. Comply with the Contract Document requirements for cutting and patching in Division 01 Section "Execution." B. Protect construction exposed by or for quality-control service activities. C. Repair and protection are Contractor's responsibility, regardless of the assignment of responsibility for quality-control services. END OF SECTION 01 40 00 Page 663 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 REFERENCE STANDARDS AND DEFINITIONS 014210 - 1 SECTION 014210 - REFERENCE STANDARDS AND DEFINITIONS PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section. 1.2 DEFINITIONS A. General: Basic contract definitions are included in the Conditions of the Contract. B. "Indicated": The term "indicated" refers to graphic representations, notes, or schedules on the Drawings; or to other paragraphs or schedules in the Specifications and similar requirements in the Contract Documents. Terms such as "shown," "noted," "scheduled," and "specified" are used to help the user locate the reference. Location is not limited. C. "Directed": Terms such as "directed," "requested," "authorized," "selected," "approved," "required," and "permitted" mean directed by the Design Professional, requested by the Design Professional, and similar phrases. D. "Approved": The term "approved," when used in conjunction with the Design Professional's action on the Contractor's submittals, applications, and requests, is limited to the Design Professional's duties and responsibilities as stated in the Conditions of the Contract. E. "Regulations": The term "regulations" includes laws, ordinances, statutes, and lawful orders issued by authorities having jurisdiction, as well as rules, conventions, and agreements within the construction industry that control performance of the Work. F. "Furnish": The term "furnish" means to supply and deliver to the Project site, ready for unloading, unpacking, assembly, installation, and similar operations. G. "Install": The term "install" describes operations at the Project site including the actual unloading, temporary storage, unpacking, assembling, erecting, placing, anchoring, applying, working to dimension, finishing, curing, protecting, cleaning, and similar operations. H. "Provide": The term "provide" means to furnish and install, complete and ready for the intended use. I. "Installer": An installer is the Contractor or another entity engaged by the Contractor, either as an employee, subcontractor, or contractor of lower tier, to perform a particular Page 664 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 REFERENCE STANDARDS AND DEFINITIONS 014210 - 2 construction activity, including installation, erection, application, or similar operations. Installers are required to be experienced in the operations they are engaged to perform. 1. The term "experienced," when used with the term "installer," means having successfully completed a minimum of five previous projects similar in size and scope to this Project; being familiar with the special requirements indicated; and having complied with requirements of authorities having jurisdiction. 2. Trades: Using a term such as "carpentry" does not imply that certain construction activities must be performed by accredited or unionized individuals of a corresponding generic name, such as "carpenter." It also does not imply that requirements specified apply exclusively to tradespersons of the corresponding generic name. 3. Assigning Specialists: Certain Sections of the Specifications require that specific construction activities shall be performed by specialists who are recognized experts in those operations. The specialists must be engaged for those activities, and their assignments are requirements over which the Contractor has no option. However, the ultimate responsibility for fulfilling contract requirements remains with the Contractor. a. This requirement shall not be interpreted to conflict with enforcing building codes and similar regulations governing the Work. It is also not intended to interfere with local trade-union jurisdictional settlements and similar conventions. J. "Project site" is the space available to the Contractor for performing construction activities, either exclusively or in conjunction with others performing other work as part of the Project. The extent of the Project site is shown on the Drawings and may or may not be identical with the description of the land on which the Project is to be built. K. "Testing Agencies": A testing agency is an independent entity engaged to perform specific inspections or tests, either at the Project site or elsewhere, and to report on and, if required, to interpret results of those inspections or tests. 1.3 SPECIFICATION FORMAT AND CONTENT EXPLANATION A. Specification Format: These Specifications are organized into Divisions and Sections based on the CSI/CSC's "MasterFormat" numbering system. B. Specification Content: These Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows: 1. Abbreviated Language: Language used in the Specifications and other Contract Documents is abbreviated. Words and meanings shall be interpreted as appropriate. Words implied, but not stated, shall be interpolated as the sense requires. Singular words shall be interpreted as plural and plural words interpreted as singular where applicable as the context of the Contract Documents indicates. Page 665 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 REFERENCE STANDARDS AND DEFINITIONS 014210 - 3 2. Imperative mood and streamlined language are generally used in the Specifications. Requirements expressed in the imperative mood are to be performed by the Contractor. At certain locations in the Section Text, subjective language is used for clarity to describe responsibilities that must be fulfilled indirectly by the Contractor or by others when so noted. a. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase. 1.4 INDUSTRY STANDARDS A. Applicability of Standards: Unless the Contract Documents include more stringent requirements, applicable construction industry standards have the same force and effect as if bound or copied directly into the Contract Documents to the extent referenced. Such standards are made a part of the Contract Documents by reference. B. Publication Dates: Comply with standards in effect as of the date of the Contract Documents. C. Conflicting Requirements: Where compliance with two or more standards is specified and the standards establish different or conflicting requirements for minimum quantities or quality levels, comply with the most stringent requirement. Refer uncertainties and requirements that are different, but apparently equal, to the Design Professional for a decision before proceeding. 1. Minimum Quantity or Quality Levels: The quantity or quality level shown or specified shall be the minimum provided or performed. The actual installation may comply exactly with the minimum quantity or quality specified, or it may exceed the minimum within reasonable limits. To comply with these requirements, indicated numeric values are minimum or maximum, as appropriate, for the context of the requirements. Refer uncertainties to the Design Professional for a decision before proceeding. D. Copies of Standards: Each entity engaged in construction on the Project must be familiar with industry standards applicable to its construction activity. Copies of applicable standards are not bound with the Contract Documents. 1. Where copies of standards are needed to perform a required construction activity, the Contractor shall obtain copies directly from the publication source and make them available on request. E. Abbreviations and Names: Trade association names and titles of general standards are frequently abbreviated. Where abbreviations and acronyms are used in the Specifications or other Contract Documents, they mean the recognized name of the trade association, standards-producing organization, authorities having jurisdiction, or other entity applicable to the context of the text provision. Refer to Gale Research's Page 666 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 REFERENCE STANDARDS AND DEFINITIONS 014210 - 4 "Encyclopedia of Associations" or Columbia Books' "National Trade & Professional Associations of the U.S.," which are available in most libraries. 1.5 SUBMITTALS A. Permits, Licenses, and Certificates: For the Owner's records, submit copies of permits, licenses, certifications, inspection reports, releases, jurisdictional settlements, notices, receipts for fee payments, judgments, correspondence, records, and similar documents, established for compliance with standards and regulations bearing on performance of the Work. PART 2 - PRODUCTS (NOT APPLICABLE) PART 3 - EXECUTION (NOT APPLICABLE) END OF SECTION 014210 Page 667 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 TEMPORARY FACILITIES & CONTROLS 015000 - 1 SECTION 015000 - TEMPORARY FACILITIES AND CONTROLS PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections apply to this Section. 1.2 SUMMARY A. Section includes requirements for temporary utilities, support facilities, and security and protection facilities. B. Related Requirements: 1. Section 011000 "Summary" for work restrictions and limitations on utility interruptions. 1.3 USE CHARGES A. General: Installation and removal of and use charges for temporary facilities shall be included in the Contract Sum unless otherwise indicated. Allow other entities engaged in the Project to use temporary services and facilities without cost, including, but not limited to, Owner's construction forces, Architect, occupants of Project, testing agencies, and authorities having jurisdiction. B. Water Service: Owner will pay water-service use charges for water used by all entities for construction operations. C. Electric Power Service: Owner will pay electric-power-service use charges for electricity used by all entities for construction operations. 1.4 INFORMATIONAL SUBMITTALS A. Implementation and Termination Schedule: Within fifteen (15) days of date established for commencement of the Work, submit schedule indicating implementation and termination dates of each temporary utility. B. Project Identification and Temporary Signs: Show fabrication and installation details, including plans, elevations, details, layouts, typestyles, graphic elements, and message content. Page 668 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 TEMPORARY FACILITIES & CONTROLS 015000 - 2 C. Fire-Safety Program: Show compliance with requirements of NFPA 241 and authorities having jurisdiction. Indicate Contractor personnel responsible for management of fireprevention program. D. Dust- and HVAC-Control Plan: Submit coordination drawing and narrative that indicates the dust- and HVAC-control measures proposed for use, proposed locations, and proposed time frame for their operation. Include the following: 1. Locations of dust-control partitions at each phase of work. 2. HVAC system isolation schematic drawing. 3. Location of proposed air-filtration system discharge. 4. Waste-handling procedures. 5. Other dust-control measures. 1.5 QUALITY ASSURANCE A. Electric Service: Comply with NECA, NEMA, and UL standards and regulations for temporary electric service. Install service to comply with NFPA 70. B. Tests and Inspections: Arrange for authorities having jurisdiction to test and inspect each temporary utility before use. Obtain required certifications and permits. C. Accessible Temporary Egress: Comply with applicable provisions in the United States Access Board's ADA-ABA Accessibility Guidelines. 1.6 PROJECT CONDITIONS A. Temporary Use of Permanent Facilities: Engage Installer of each permanent service to assume responsibility for operation, maintenance, and protection of each permanent service during its use as a construction facility before Owner's acceptance, regardless of previously assigned responsibilities. PART 2 - PRODUCTS 2.1 MATERIALS A. Portable Chain-Link Fencing: Minimum 2-inch, 0.148-inch- thick, galvanized-steel, chain- link fabric fencing; minimum 6 feet high with galvanized-steel pipe posts; minimum 2-3/8- inch- OD line posts and 2-7/8-inch- OD corner and pull posts, with 1-5/8-inch- OD top and bottom rails. Provide concrete bases for supporting posts. B. Fencing Windscreen Privacy Screen: Polyester fabric scrim with grommets for attachment to chain link fence, sized to height of fence, in color selected by Architect from manufacturer's standard colors. Page 669 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 TEMPORARY FACILITIES & CONTROLS 015000 - 3 C. Polyethylene Sheet: Reinforced, fire-resistive sheet, 10-mil minimum thickness, with flame-spread rating of 15 or less per ASTM E 84 and passing NFPA 701 Test Method 2. D. Dust-Control Adhesive-Surface Walk-Off Mats: Provide mats minimum 36 by 60 inches. 2.2 TEMPORARY FACILITIES A. Storage and Fabrication Sheds: Provide sheds sized, furnished, and equipped to accommodate materials and equipment for construction operations. 1. Store combustible materials apart from building. 2.3 EQUIPMENT A. Fire Extinguishers: Portable, UL rated; with class and extinguishing agent as required by locations and classes of fire exposures. B. Air-Filtration Units: Primary and secondary HEPA-filter-equipped portable units with fourstage filtration. Provide single switch for emergency shutoff. Configure to run continuously. PART 3 - EXECUTION 3.1 TEMPORARY FACILITIES, GENERAL A. Conservation: Coordinate construction and use of temporary facilities with consideration given to conservation of energy, water, and materials. Coordinate use of temporary utilities to minimize waste. 1. Salvage materials and equipment involved in performance of, but not actually incorporated into, the Work. See other Sections for disposition of salvaged materials that are designated as Owner's property. 3.2 INSTALLATION, GENERAL A. Locate facilities where they will serve Project adequately and result in minimum interference with performance of the Work. Relocate and modify facilities as required by progress of the Work. 1. Locate facilities to limit site disturbance as specified in Division 1 Section "Summary." Page 670 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 TEMPORARY FACILITIES & CONTROLS 015000 - 4 B. Provide each facility ready for use when needed to avoid delay. Do not remove until facilities are no longer needed or are replaced by authorized use of completed permanent facilities. 3.3 TEMPORARY UTILITY INSTALLATION A. General: Install temporary service or connect to existing service. 1. Arrange with utility company, Owner, and existing users for time when service can be interrupted, if necessary, to make connections for temporary services. B. Water Service: Connect to Owner's existing water service facilities. Clean and maintain water service facilities in a condition acceptable to Owner. At Substantial Completion, restore these facilities to condition existing before initial use. C. Sanitary Facilities: Provide temporary toilets, wash facilities, and drinking water for use of construction personnel. Comply with requirements of authorities having jurisdiction for type, number, location, operation, and maintenance of fixtures and facilities. D. Isolation of Work Areas in Occupied Facilities: Prevent dust, fumes, and odors from entering occupied areas. 1. Prior to commencing work, isolate the HVAC system in area where work is to be performed. a. Disconnect supply and return ductwork in work area from HVAC systems servicing occupied areas. b. Maintain negative air pressure within work area using HEPA-equipped airfiltration units, starting with commencement of temporary partition construction, and continuing until removal of temporary partitions is complete. 2. Maintain dust partitions during the Work. Use vacuum collection attachments on dust-producing equipment. Isolate limited work within occupied areas using portable dust-containment devices. 3. Perform daily construction cleanup and final cleanup using approved, HEPA- filterequipped vacuum equipment. E. Electric Power Service: Connect to Owner's existing electric power service. Maintain equipment in a condition acceptable to Owner. F. Lighting: Provide temporary lighting with local switching that provides adequate illumination for construction operations, observations, inspections, and traffic conditions. 1. Install and operate temporary lighting that fulfills security and protection requirements without operating entire system. G. Telephone Service: Provide supervisory construction personnel with cell phone access equipment. Page 671 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 TEMPORARY FACILITIES & CONTROLS 015000 - 5 3.4 SUPPORT FACILITIES INSTALLATION A. General: Comply with the following: 1. Provide construction for temporary offices, shops, and sheds located within construction area or within 30 feet of building lines that is noncombustible according to ASTM E 136. Comply with NFPA 241. 2. Maintain support facilities until Architect schedules Substantial Completion inspection. Remove before Substantial Completion. Personnel remaining after Substantial Completion will be permitted to use permanent facilities, under conditions acceptable to Owner. B. Traffic Controls: Comply with requirements of authorities having jurisdiction. 1. Protect existing site improvements to remain including curbs, pavement, and utilities. 2. Maintain access for fire-fighting equipment and access to fire hydrants. C. Parking: Use designated areas of Owner's existing parking areas for construction personnel. D. Project Signs: Provide Project signs as indicated. Unauthorized signs are not permitted. 1. Identification Signs: Provide Project identification signs as indicated on Drawings. 2. Temporary Signs: Provide other signs as indicated and as required to inform public and individuals seeking entrance to Project. a. Provide temporary, directional signs for construction personnel and visitors. 3. Maintain and touch up signs so they are legible at all times. E. Waste Disposal Facilities: Provide waste-collection containers in sizes adequate to handle waste from construction operations. Comply with requirements of authorities having jurisdiction. Comply with progress cleaning requirements in Division 1 Section "Execution." F. Lifts and Hoists: Provide facilities necessary for hoisting materials and personnel. 1. Truck cranes and similar devices used for hoisting materials are considered "tools and equipment" and not temporary facilities. G. Existing Elevator Use: Use of Owner's existing elevators will be permitted, provided elevators are cleaned and maintained in a condition acceptable to Owner. At Substantial Completion, restore elevators to condition existing before initial use, including replacing worn cables, guide shoes, and similar items of limited life. 1. Do not load elevators beyond their rated weight capacity. 2. Provide protective coverings, barriers, devices, signs, or other procedures to protect elevator car and entrance doors and frame. If, despite such protection, Page 672 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 TEMPORARY FACILITIES & CONTROLS 015000 - 6 elevators become damaged, engage elevator Installer to restore damaged work so no evidence remains of correction work. Return items that cannot be refinished in field to the shop, make required repairs and refinish entire unit, or provide new units as required. H. Existing Stair Usage: Use of Owner's existing stairs will be permitted, provided stairs are cleaned and maintained in a condition acceptable to Owner. At Substantial Completion, restore stairs to condition existing before initial use. 1. Provide protective coverings, barriers, devices, signs, or other procedures to protect stairs and to maintain means of egress. If stairs become damaged, restore damaged areas so no evidence remains of correction work. 3.5 SECURITY AND PROTECTION FACILITIES INSTALLATION A. Protection of Existing Facilities: Protect existing vegetation, equipment, structures, utilities, and other improvements at Project site and on adjacent properties, except those indicated to be removed or altered. Repair damage to existing facilities. 1. Where access to adjacent properties is required in order to affect protection of existing facilities, obtain written permission from adjacent property owner to access property for that purpose. B. Environmental Protection: Provide protection, operate temporary facilities, and conduct construction as required to comply with environmental regulations and that minimize possible air, waterway, and subsoil contamination or pollution or other undesirable effects. 1. Comply with work restrictions specified in Division 1 Section "Summary." C. Site Enclosure Fence: Before construction operations begin furnish and install site enclosure fence in a manner that will prevent people from easily entering site except by entrance gates. D. Barricades, Warning Signs, and Lights: Comply with requirements of authorities having jurisdiction for erecting structurally adequate barricades, including warning signs and lighting. E. Temporary Egress: Maintain temporary egress from existing occupied facilities as indicated and as required by authorities having jurisdiction. F. Covered Walkway: Erect protective, covered walkway for passage of individuals through or adjacent to Project site. Coordinate with entrance gates, other facilities, and obstructions. Comply with regulations of authorities having jurisdiction. 1. Provide overhead decking, protective enclosure walls, handrails, barricades, warning signs, exit signs, lights, safe and well-drained walkways, and similar provisions for protection and safe passage. Page 673 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 TEMPORARY FACILITIES & CONTROLS 015000 - 7 2. Paint and maintain appearance of walkway for duration of the Work. G. Temporary Enclosures: Provide temporary enclosures for protection of construction, in progress and completed, from exposure, foul weather, other construction operations, and similar activities. Provide temporary weathertight enclosure for building exterior. 1. Where heating or cooling is needed and permanent enclosure is incomplete, insulate temporary enclosures. H. Temporary Partitions: Provide floor-to-ceiling dustproof partitions to limit dust and dirt migration and to separate areas occupied by Owner from fumes and noise. 1. Construct dustproof partitions with gypsum wallboard with joints taped on occupied side, and fire-retardant-treated plywood on construction operations side. 2. Construct dustproof partitions with two layers of 6-mil polyethylene sheet on each side. Cover floor with two layers of 6-mil polyethylene sheet, extending sheets 18 inches up the sidewalls. Overlap and tape full length of joints. Cover floor with fireretardant-treated plywood. a. Construct vestibule and airlock at each entrance through temporary partition with not less than 48 inches between doors. Maintain water-dampened foot mats in vestibule. 3. Where fire-resistance-rated temporary partitions are indicated or are required by authorities having jurisdiction, construct partitions according to the rated assemblies. 4. Insulate partitions to control noise transmission to occupied areas. 5. Seal joints and perimeter. Equip partitions with gasketed dustproof doors and security locks where openings are required. 6. Protect air-handling equipment. 7. Provide walk-off mats at each entrance through temporary partition. I. Temporary Fire Protection: Install and maintain temporary fire-protection facilities of types needed to protect against reasonably predictable and controllable fire losses. Comply with NFPA 241; manage fire-prevention program. 1. Prohibit smoking in construction areas. Comply with additional limits on smoking specified in other Sections. 2. Supervise welding operations, combustion-type temporary heating units, and similar sources of fire ignition according to requirements of authorities having jurisdiction. 3. Develop and supervise an overall fire-prevention and -protection program for personnel at Project site. Review needs with local fire department and establish procedures to be followed. Instruct personnel in methods and procedures. Post warnings and information. 4. Provide temporary standpipes and hoses for fire protection. Hang hoses with a warning sign stating that hoses are for fire-protection purposes only and are not to be removed. Match hose size with outlet size and equip with suitable nozzles. Page 674 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 TEMPORARY FACILITIES & CONTROLS 015000 - 8 3.6 OPERATION, TERMINATION, AND REMOVAL A. Supervision: Enforce strict discipline in use of temporary facilities. To minimize waste and abuse, limit availability of temporary facilities to essential and intended uses. B. Maintenance: Maintain facilities in good operating condition until removal. 1. Maintain operation of temporary enclosures, heating, cooling, humidity control, ventilation, and similar facilities on a 24-hour basis where required to achieve indicated results and to avoid possibility of damage. C. Temporary Facility Changeover: Do not change over from using temporary security and protection facilities to permanent facilities until Substantial Completion. D. Termination and Removal: Remove each temporary facility when need for its service has ended, when it has been replaced by authorized use of a permanent facility, or no later than Substantial Completion. Complete or, if necessary, restore permanent construction that may have been delayed because of interference with temporary facility. Repair damaged Work, clean exposed surfaces, and replace construction that cannot be satisfactorily repaired. 1. Materials and facilities that constitute temporary facilities are property of Contractor. Owner reserves right to take possession of Project identification signs. 2. At Substantial Completion, repair, renovate, and clean permanent facilities used during construction period. Comply with final cleaning requirements specified in Section "Closeout Procedures." END OF SECTION 015000 Page 675 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 PRODUCT REQUIREMENTS 016000 - 1 SECTION 016000 - PRODUCT REQUIREMENTS PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of Contract, including General and Supplementary Conditions and other Division 01 Specification Sections apply to this Section. 1.2 SUMMARY A. This Section specifies administrative and procedural requirements governing Contractor's selection of products for use in Project. 1. Multiple Prime Contracts: Provisions of this Section apply to construction activities of each prime Contractor. B. Related Requirements: 1. Division 01 Section “Allowances” for products selected under an allowance. 2. Division 01 Section “Alternates” for products selected under an alternate. 3. Division 01 Section "References" for applicable industry standards for products specified. 4. Division 01 Section "Submittal Procedures" specifies requirements for submittal of the Contractor's Construction Schedule and the Submittal Schedule. 5. Division 01 Section "Product Substitution Procedures" specifies administrative procedures for handling requests for substitutions made after award of the Contract. 1.3 DEFINITIONS A. Products: Items obtained for incorporating into the Work, whether purchased for Project or taken from previously purchased stock. The term "product" includes the terms "material," "equipment," "system," and terms of similar intent. B. Definitions used in this Article are not intended to change meaning of other terms used in Contract Documents, such as "specialties," "systems," "structure," "finishes," "accessories," and similar terms. Such terms such are self-explanatory and have well recognized meanings in construction industry. a. Named Products: Items identified by manufacturer's product name, including make or model number or other designation shown or listed in manufacturer's published product literature that is current as of date of the Contract Documents. Page 676 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 PRODUCT REQUIREMENTS 016000 - 2 b. New Products: Items that have not previously been incorporated into another project or facility. Products salvaged or recycled from other projects are not considered new products. c. Comparable Product: Product that is demonstrated and approved by Engineer through submittal process to have the indicated qualities related to type, function, dimension, in-service performance, physical properties, appearance, and other characteristics that equal or exceed those of specified product. d. "Foreign Products," as distinguished from "domestic products," are items substantially manufactured (50% or more of value) outside of United States and its possessions; or produced or supplied by entities substantially owned (more than 50%) by persons who are not citizens of nor living within United States and its possessions. 2. "Materials" are products that are substantially shaped, cut, worked, mixed, finished, refined or otherwise fabricated, processed, or installed to form part of Work. 3. "Equipment" is a product with operational parts, whether motorized or manually operated, that requires service connections such as wiring or piping. C. Basis-of-Design Product Specification: A specification in which a single manufacturer's product is named and accompanied by the words "basis-of-design product," including make or model number or other designation. In addition to the basis-of-design product description, product attributes and characteristics may be listed to establish the significant qualities related to type, function, in-service performance and physical properties, weight, dimension, durability, visual characteristics, and other special features and requirements for purposes of evaluating comparable products of additional manufacturers named in the specification. D. Subject to Compliance with Requirements: Where the phrase "Subject to compliance with requirements" introduces a product selection procedure in an individual Specification Section, provide products qualified under the specified product procedure. In the event that a named product or product by a named manufacturer does not meet the other requirements of the specifications, select another named product or product from another named manufacturer that does meet the requirements of the specifications. Submit a comparable product request, if applicable. 1.4 ACTION SUBMITTALS A. Comparable Product Request Submittal: Submit request for consideration of each comparable product. Identify basis-of-design product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles. 1. Include data to indicate compliance with the requirements specified in "Comparable Products" Article. Page 677 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 PRODUCT REQUIREMENTS 016000 - 3 2. Engineer's Action: If necessary, Engineer will request additional information or documentation for evaluation within seven (7) days of receipt of a comparable product request. Engineer will notify Contractor of approval or rejection of proposed comparable product request within fifteen (15) days of receipt of request, or seven (7) days of receipt of additional information or documentation, whichever is later. a. Form of Engineer's Approval of Submittal: As specified in Section "Submittal Procedures." b. Use product specified if Engineer does not issue a decision on use of a comparable product request within time allocated. B. Basis-of-Design Product Specification Submittal: Comply with requirements in Section "Submittal Procedures." Show compliance with requirements. 1.5 QUALITY ASSURANCE A. Compatibility of Options: If Contractor is given option of selecting between two or more products for use on Project, select product compatible with products previously selected, even if previously selected products were also options. 1. Each contractor is responsible for providing products and construction methods compatible with products and construction methods of other contractors. 2. If a dispute arises between contractors over concurrently selectable but incompatible products, Engineer will determine which products shall be used. B. Identification of Products: Except for required labels and operating data, do not attach or imprint manufacturer or product names or trademarks on exposed surfaces of products or equipment that will be exposed to view in occupied spaces or on the exterior. 1. Labels: Locate required product labels and stamps on a concealed surface, or, where required for observation following installation, on a visually accessible surface that is not conspicuous. 2. Equipment Nameplates: Provide a permanent nameplate on each item of service connected or power-operated equipment. Locate on a visually accessible but inconspicuous surface. Include information essential for operation, including the following: a. Name of product and manufacturer. b. Model and serial number. c. Capacity. d. Speed. e. Ratings. 3. See individual identification sections in Divisions 21, 22, 23, and 26 for additional identification requirements. Page 678 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 PRODUCT REQUIREMENTS 016000 - 4 C. Foreign Product Limitations: Except under 1 or more of following conditions, provide domestic products, not foreign products, for inclusion in the Work: 1. No available domestic product complies with Contract Documents. 2. Domestic products that comply with Contract Document are only available at prices or terms that are substantially higher than foreign products that also comply with Contract Documents. 1.6 PRODUCT DELIVERY, STORAGE, AND HANDLING A. Deliver, store, and handle products using means and methods that will prevent damage, deterioration, and loss, including theft and vandalism. Comply with manufacturer's written instructions. B. Delivery and Handling: 1. Schedule delivery to minimize long-term storage at Project site and to prevent overcrowding of construction spaces. 2. Coordinate delivery with installation time to ensure minimum holding time for items that are flammable, hazardous, easily damaged, or sensitive to deterioration, theft, and other losses. 3. Deliver products to Project site in an undamaged condition in manufacturer's original sealed container or other packaging system, complete with labels and instructions for handling, storing, unpacking, protecting, and installing. 4. Inspect products on delivery to determine compliance with the Contract Documents and to determine that products are undamaged and properly protected. C. Storage: 1. Store products to allow for inspection and measurement of quantity or counting of units. 2. Store materials in a manner that will not endanger Project structure. 3. Store products that are subject to damage by the elements, under cover in a weathertight enclosure above ground, with ventilation adequate to prevent condensation. 4. Protect foam plastic from exposure to sunlight, except to extent necessary for period of installation and concealment. 5. Comply with product manufacturer's written instructions for temperature, humidity, ventilation, and weather-protection requirements for storage. 6. Protect stored products from damage and liquids from freezing. 7. Provide a secure location and enclosure at Project site for storage of materials and equipment by Owner's construction forces. Coordinate location with Owner. Page 679 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 PRODUCT REQUIREMENTS 016000 - 5 1.7 PRODUCT WARRANTIES A. Warranties specified in other Sections shall be in addition to, and run concurrent with, other warranties required by the Contract Documents. Manufacturer's disclaimers and limitations on product warranties do not relieve Contractor of obligations under requirements of the Contract Documents. 1. Manufacturer's Warranty: Written warranty furnished by individual manufacturer for a particular product and specifically endorsed by manufacturer to Owner. 2. Special Warranty: Written warranty required by the Contract Documents to provide specific rights for Owner. B. Special Warranties: Prepare a written document that contains appropriate terms and identification, ready for execution. 1. Manufacturer's Standard Form: Modified to include Project-specific information and properly executed. 2. Specified Form: When specified forms are included with the Specifications, prepare a written document using indicated form properly executed. 3. See other Sections for specific content requirements and particular requirements for submitting special warranties. C. Submittal Time: Comply with requirements in Section "Closeout Procedures." PART 2 - PRODUCTS 2.1 PRODUCT SELECTION A. General Product Requirements: Provide products that comply with the Contract Documents, are undamaged and, unless otherwise indicated, are new at time of installation. 1. Provide products complete with accessories, trim, finish, fasteners, and other items needed for a complete installation and indicated use and effect. 2. Standard Products: If available, and unless custom products or nonstandard options are specified, provide standard products of types that have been produced and used successfully in similar situations on other projects. 3. Owner reserves the right to limit selection to products with warranties meeting requirements of the Contract Documents. 4. Where products are accompanied by the term "as selected," Engineer will make selection. 5. Descriptive, performance, and reference standard requirements in the Specifications establish salient characteristics of products. 6. Or Equal: For products specified by name and accompanied by the term "or equal," or "or approved equal," or "or approved," comply with requirements in "Comparable Products" Article to obtain approval for use of an unnamed product. Page 680 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 PRODUCT REQUIREMENTS 016000 - 6 a. Submit additional documentation required by Engineer in order to establish equivalency of proposed products. Evaluation of "or equal" product status is by the Engineer, whose determination is final. B. Product Selection Procedures: 1. Sole Product: Where Specifications name a single manufacturer and product, provide the named product that complies with requirements. Comparable products or substitutions for Contractor's convenience will not be considered. a. Sole product may be indicated by the phrase: "Subject to compliance with requirements, provide the following: …" 2. Sole Manufacturer/Source: Where Specifications name a single manufacturer or source, provide a product by the named manufacturer or source that complies with requirements. Comparable products or substitutions for Contractor's convenience will not be considered. a. Sole manufacturer/source may be indicated by the phrase: "Subject to compliance with requirements, provide products by the following: …" 3. Limited List of Products: Where Specifications include a list of names of both manufacturers and products, provide one of the products listed that complies with requirements. Comparable products or substitutions for Contractor's convenience will not be considered unless otherwise indicated. a. Limited list of products may be indicated by the phrase: "Subject to compliance with requirements, provide one of the following: …" 4. Non-Limited List of Products: Where Specifications include a list of names of both available manufacturers and products, provide one of the products listed, or an unnamed product, which complies with requirements. a. Non-limited list of products is indicated by the phrase: "Subject to compliance with requirements, available products that may be incorporated in the Work include, but are not limited to, the following: …" 5. Limited List of Manufacturers: Where Specifications include a list of manufacturers' names, provide a product by one of the manufacturers listed that complies with requirements. Comparable products or substitutions for Contractor's convenience will not be considered unless otherwise indicated. a. Limited list of manufacturers is indicated by the phrase: "Subject to compliance with requirements, provide products by one of the following: …" 6. Non-Limited List of Manufacturers: Where Specifications include a list of available manufacturers, provide a product by one of the manufacturers listed, or a product by an unnamed manufacturer, which complies with requirements. a. Non-limited list of manufacturers is indicated by the phrase: "Subject to compliance with requirements, available manufacturers whose products Page 681 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 PRODUCT REQUIREMENTS 016000 - 7 may be incorporated in the Work include, but are not limited to, the following: …" 7. Basis-of-Design Product: Where Specifications name a product, or refer to a product indicated on Drawings, and include a list of manufacturers, provide the specified or indicated product or a comparable product by one of the other named manufacturers. Drawings and Specifications indicate sizes, profiles, dimensions, and other characteristics that are based on the product named. Comply with requirements in "Comparable Products" Article for consideration of an unnamed product by one of the other named manufacturers. a. For approval of products by unnamed manufacturers, comply with requirements in Section "Substitution Procedures" for substitutions for convenience. C. Visual Matching Specification: Where Specifications require "match Engineer's sample," provide a product that complies with requirements and matches Engineer's sample. Engineer's decision will be final on whether a proposed product matches. 1. If no product available within specified category matches and complies with other specified requirements, comply with requirements in Section "Substitution Procedures" for proposal of product. D. Visual Selection Specification: Where Specifications include the phrase "as selected by Engineer from manufacturer's full range" or similar phrase, select a product that complies with requirements. Engineer will select color, gloss, pattern, density, or texture from manufacturer's product line that includes both standard and premium items. 2.2 COMPARABLE PRODUCTS A. Conditions for Consideration of Comparable Products: Engineer will consider Contractor's request for comparable product when the following conditions are satisfied. If the following conditions are not satisfied, Engineer may return requests without action, except to record noncompliance with these requirements: 1. Evidence that proposed product does not require revisions to the Contract Documents, is consistent with the Contract Documents, will produce the indicated results, and is compatible with other portions of the Work. Detailed comparison of significant qualities of proposed product with those named in the Specifications. Significant product qualities include attributes such as type, function, in-service performance and physical properties, weight, dimension, durability, visual characteristics, and other specific features and requirements. 2. Evidence that proposed product provides specified warranty. 3. List of similar installations for completed projects with project names and addresses and names and addresses of Engineers and owners, if requested. 4. Samples, if requested. Page 682 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 PRODUCT REQUIREMENTS 016000 - 8 B. Submittal Requirements: Approval by the Engineer of Contractor's request for use of comparable product is not intended to satisfy other submittal requirements. Comply with specified submittal requirements. PART 3 - EXECUTION 3.1 INSTALLATION OF PRODUCTS: A. Comply with manufacturer's instructions and recommendations for installation of products in applications indicated. Anchor each product securely in place, accurately located and aligned with other Work. 1. Clean exposed surfaces and protect as necessary to ensure freedom from damage and deterioration at time of Substantial Completion. END OF SECTION 016000 Page 683 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 PRODUCT SUBSTITUTION PROCEDURES 016010 - 1 SECTION 016010 - PRODUCT SUBSTITUTION PROCEDURES PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of Contract, including General and Supplementary Conditions and other Division 01 Specification Sections apply to this Section. 1.2 SUMMARY A. This Section specifies administrative and procedural requirements for handling requests for substitutions made after award of Contract. B. Related Requirements: 1. Division 01 Section "Allowances" for products selected under an allowance. 2. Division 01 Section "Alternates" for products selected under an alternate. 3. Division 01 Section "Reference Standards and Definitions" for applicability of industry standards to products specified 4. Division 01 Section "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers. C. Engineer's policy is to reject requests for substitution unless paragraph "Substitutions" under Article "Definitions" applies. Vendors wishing inclusion in Engineer's master specification: contact Engineer for procedure. 1.3 DEFINITIONS A. Definitions used in this Article are not intended to change or modify meaning of other terms used in Contract Documents. B. Substitutions: Requests for changes in products, materials, equipment, and methods of construction required by Contract Documents proposed by Contractor after award of Contract are considered requests for "substitutions." Following are not considered substitutions: 1. Revisions to Contract Documents requested by Owner or Engineer. 2. Specified options of products and construction methods included in Contract Documents. 3. Contractor's determination of and compliance with governing regulations and orders issued by governing authorities. Page 684 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 PRODUCT SUBSTITUTION PROCEDURES 016010 - 2 1.4 SUBMITTALS A. Substitution Request Submittal: Requests for substitution will be considered if received within fifteen (15) days after commencement of Work. Requests received more than fifteen (15) days after commencement of Work may be considered or rejected at discretion of Engineer. 1. Submit 3 copies of each request for substitution for consideration. Submit requests on forms included at end of this Section and in accordance with procedures required for Change Order proposals. 2. Identify product, or fabrication or installation method to be replaced in each request. Include Specification Section number and title and Drawing numbers and titles. Provide complete documentation showing compliance with requirements for substitutions, and the following information, as appropriate: a. Statement indicating why specified product or fabrication or installation method cannot be provided, if applicable. b. Coordination of information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Owner and separate contractors that will be necessary to accommodate proposed substitution. c. Detailed comparison of significant qualities of proposed substitutions with those of the Work specified. Include annotated copy of applicable Specification Section. Significant qualities may include attributes, such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified. d. Product Data, including drawings and descriptions of products and fabrication and installation procedures. e. Samples, where applicable or requested. f. Certificates and qualification data, where applicable or requested. g. List of similar installations for completed projects, with project names and addresses as well as names and addresses of architects and owners. h. Material test reports from a qualified testing agency, indicating and interpreting test results for compliance with requirements indicated. i. Research reports evidencing compliance with building code in effect for Project. j. Detailed comparison of Contractor's construction schedule using proposed substitutions with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery. k. Cost information, including a proposal of change, if any, in the Contract Sum. l. Contractor's certification that proposed substitution complies with requirements in the Contract Documents, except as indicated in substitution request, is compatible with related materials and is appropriate for applications indicated. Page 685 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 PRODUCT SUBSTITUTION PROCEDURES 016010 - 3 m. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results. 3. Engineer's Action: If necessary, Engineer will request additional information or documentation for evaluation within seven (7) days of receipt of a request for substitution. Engineer will notify Contractor of acceptance or rejection of proposed substitution within fifteen (15) days of receipt of request, or seven (7) days of receipt of additional information or documentation, whichever is later. a. Forms of Acceptance: Change Order, Construction Change Directive, or Engineer's Supplemental Instructions for minor changes in the Work. b. Use product specified if Engineer does not issue a decision on use of a proposed substitution within time allocated. 1.5 QUALITY ASSURANCE A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers. 1.6 PROCEDURES A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions. 1.7 SUBSTITUTIONS A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than fifteen (15) days prior to time required for preparation and review of related submittals. 1. Conditions: Engineer will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Engineer will return requests without action, except to record noncompliance with these requirements: a. Requested substitution is consistent with the Contract Documents and will produce indicated results. b. Substitution request is fully documented and properly submitted. c. Requested substitution will not adversely affect Contractor's construction schedule. d. Requested substitution has received necessary approvals of authorities having jurisdiction. e. Requested substitution is compatible with other portions of the Work. Page 686 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 PRODUCT SUBSTITUTION PROCEDURES 016010 - 4 f. Requested substitution has been coordinated with other portions of the Work. g. Requested substitution provides specified warranty. h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved. B. Substitutions for Convenience: Engineer will consider requests for substitution if received within fifteen (15) days after commencement of the Work. Requests received after that time may be considered or rejected at discretion of Engineer. 1. Conditions: Engineer will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Engineer will return requests without action, except to record noncompliance with these requirements: a. Requested substitution offers Owner a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities Owner must assume. Owner's additional responsibilities may include compensation to Engineer for redesign and evaluation services, increased cost of other construction by Owner, and similar considerations. b. Requested substitution does not require extensive revisions to the Contract Documents. c. Requested substitution is consistent with the Contract Documents and will produce indicated results. d. Substitution request is fully documented and properly submitted. e. Requested substitution will not adversely affect Contractor's construction schedule. f. Requested substitution has received necessary approvals of authorities having jurisdiction. g. Requested substitution is compatible with other portions of the Work. h. Requested substitution has been coordinated with other portions of the Work. i. Requested substitution provides specified warranty. j. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved. C. Contractor's submittal and Engineer's acceptance of Shop Drawings, Product Data or Samples that relate to construction activities not complying with Contract Documents does not constitute an acceptable or valid request for substitution, nor does it constitute approval. PART 2 - PRODUCTS (NOT APPLICABLE) Page 687 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 PRODUCT SUBSTITUTION PROCEDURES 016010 - 5 PART 3 - EXECUTION (NOT APPLICABLE) END OF SECTION 016010 REQUEST FOR SUBSTITUTION To: Attention: From: Name of Company Address City, State, Zip Code Phone Fully answer all information requested below. Failure to answer any item may cause rejection of request for substitution. If requested by Engineer, submit information about manufacturer and vendor history, financial stability, distribution and support systems. Use one form for each product requested. Only first product listed will be considered on forms with more than one product listed. Specification Section Number: Drawing Number: Para Number: Detail Number: Specified Product: Proposed Substitution: Answer the following questions. Attach an explanation sheet on your company's letterhead when required. Page 688 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 PRODUCT SUBSTITUTION PROCEDURES 016010 - 6 Does the proposed substitution affect dimensions indicated on Drawings? No Yes (If yes, explain below). Does the proposed substitution require changes in Drawings and/or design or installation changes? No Yes If yes, is the cost of these changes included in the proposed amount? No Yes Does the proposed substitution affect other trades? No Yes (If yes, explain who and how) Page 689 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 PRODUCT SUBSTITUTION PROCEDURES 016010 - 7 If the proposed product does affect the work of other trades, has the cost impact on their work been included in the price of the proposed substitution? No Yes Does the proposed product's guarantee differ from that of the specified product's? No Yes (If yes, explain below). Why is this proposal for substitution being submitted? List reasons below. Attach a listing of 3 projects using proposed substitution completed within the past 5 yrs in geographic and climatic region of Project. One of applications shall have been in service for at least 3 yrs. Page 690 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 PRODUCT SUBSTITUTION PROCEDURES 016010 - 8 Attach product data/brochures and Vendor Qualification Form for the specified and substitute product. Undersigned has examined Construction Documents, is familiar with specified product, understands indicated application of product, and understands design intent of Engineer. Undersigned states that proposed substitution complies with Construction Documents and will perform at least equally to specified product within limitations stated above. Undersigned accepts responsibility for coordinating application and installation of proposed substitution and waives all claims for additional costs resulting from incorporation of proposed substitution into Project or its subsequent failure to perform according to specified requirements. Submitted By: Typed Signature Date: Page 691 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 EXECUTION 017300 - 1 SECTION 017300 - EXECUTION PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section. 1.2 SUMMARY A. This Section includes general procedural requirements governing execution of the Work including, but not limited to, the following: 1. Installation of the Work. 2. Cutting and patching. 3. Progress cleaning. 4. Protection of installed construction. B. Related Requirements: 1. Division 01 Section "Project Management and Coordination" for procedures for coordinating field engineering with other construction activities. 2. Division 01 Section "Submittal Procedures" for submitting surveys. 3. Division 01 Section "Closeout Procedures" for submitting final property survey with Project Record Documents, recording of Owner-accepted deviations from indicated lines and levels, and final cleaning. 4. Division 02 Section “Work Items” for coordinating restoration construction activities to maintain Owner’s operations during construction. 1.3 DEFINITIONS A. Cutting: Removal of in-place construction necessary to permit installation or performance of subsequent work. B. Patching: Fitting and repair work required to restore construction to original conditions after installation of subsequent work. 1.4 PREINSTALLATION MEETINGS A. Cutting and Patching Conference: Conduct conference at Project site. 1. Prior to commencing work requiring cutting and patching, review extent of cutting and patching anticipated and examine procedures for ensuring satisfactory result Page 692 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 EXECUTION 017300 - 2 from cutting and patching work. Require representatives of each entity directly concerned with cutting and patching to attend, including the following: a. Contractor's superintendent. b. Trade supervisor responsible for cutting operations. c. Trade supervisor(s) responsible for patching of each type of substrate. d. Mechanical, electrical, and utilities subcontractors' supervisors, to the extent each trade is affecting by cutting and patching operations. 2. Review areas of potential interference and conflict. Coordinate procedures and resolve potential conflicts before proceeding. 1.5 INFORMATIONAL SUBMITTALS A. Cutting and Patching Plan: Submit plan describing procedures at least ten (10) days prior to the time cutting and patching will be performed. Include the following information: 1. Extent: Describe reason for and extent of each occurrence of cutting and patching. 2. Changes to In-Place Construction: Describe anticipated results. Include changes to structural elements and operating components as well as changes in building appearance and other significant visual elements. 3. Products: List products to be used for patching and firms or entities that will perform patching work. 4. Dates: Indicate when cutting and patching will be performed. 5. Utilities and Mechanical and Electrical Systems: List services and systems that cutting and patching procedures will disturb or affect. List services and systems that will be relocated and those that will be temporarily out of service. Indicate length of time permanent services and systems will be disrupted. a. Include description of provisions for temporary services and systems during interruption of permanent services and systems. B. Landfill Receipts: Submit copy of receipts issued by a landfill facility, licensed to accept hazardous materials, for hazardous waste disposal. 1.6 QUALITY ASSURANCE A. Cutting and Patching: Comply with requirements for and limitations on cutting and patching of construction elements. 1. Structural Elements: When cutting and patching structural elements, notify Engineer of locations and details of cutting and await directions from Engineer before proceeding. Shore, brace, and support structural elements during cutting and patching. Do not cut and patch structural elements in a manner that could change their load-carrying capacity or increase deflection. 2. Operational Elements: Do not cut and patch operating elements and related components in a manner that results in reducing their capacity to perform as Page 693 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 EXECUTION 017300 - 3 intended or that results in increased maintenance or decreased operational life or safety. 3. Other Construction Elements: Do not cut and patch other construction elements or components in a manner that could change their load-carrying capacity, that results in reducing their capacity to perform as intended, or that results in increased maintenance or decreased operational life or safety. 4. Visual Elements: Do not cut and patch construction in a manner that results in visual evidence of cutting and patching. Do not cut and patch exposed construction in a manner that would, in Engineer's opinion, reduce the building's aesthetic qualities. Remove and replace construction that has been cut and patched in a visually unsatisfactory manner. B. Manufacturer's Installation Instructions: Obtain and maintain on-site manufacturer's written recommendations and instructions for installation of products and equipment. PART 2 - PRODUCTS 2.1 MATERIALS A. General: Comply with requirements specified in other Sections. 1. For projects requiring compliance with sustainable design and construction practices and procedures, use products for patching that comply with sustainable design requirements. B. In-Place Materials: Use materials for patching identical to in-place materials. For exposed surfaces, use materials that visually match in-place adjacent surfaces to the fullest extent possible. 1. If identical materials are unavailable or cannot be used, use materials that, when installed, will provide a match acceptable to Engineer for the visual and functional performance of in-place materials. PART 3 - EXECUTION 3.1 EXAMINATION A. Existing Conditions: The existence and location of site improvements, utilities, and other construction indicated as existing are not guaranteed. Before beginning work, investigate and verify the existence and location of mechanical and electrical systems and other construction affecting the Work. B. Examination and Acceptance of Conditions: Before proceeding with each component of the Work, examine substrates, areas, and conditions, with Installer or Applicator present Page 694 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 EXECUTION 017300 - 4 where indicated, for compliance with requirements for installation tolerances and other conditions affecting performance. Record observations. 1. Examine roughing-in for mechanical and electrical systems to verify actual locations of connections before equipment and fixture installation. 2. Examine walls, floors, and roofs for suitable conditions where products and systems are to be installed. 3. Verify compatibility with and suitability of substrates, including compatibility with existing finishes or primers. C. Written Report: Where a written report listing conditions detrimental to performance of the Work is required by other Sections, include the following: 1. Description of the Work. 2. List of detrimental conditions, including substrates. 3. List of unacceptable installation tolerances. 4. Recommended corrections. D. Proceed with installation only after unsatisfactory conditions have been corrected. Proceeding with the Work indicates acceptance of surfaces and conditions. 3.2 PREPARATION A. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after arranging to provide temporary utility services according to requirements indicated: 1. Notify Engineer and Owner not less than two days in advance of proposed utility interruptions. 2. Do not proceed with utility interruptions without Engineer’s and Owner’s written permission. B. Field Measurements: Take field measurements as required to fit the Work properly. Recheck measurements before installing each product. Where portions of the Work are indicated to fit to other construction, verify dimensions of other construction by field measurements before fabrication. Coordinate fabrication schedule with construction progress to avoid delaying the Work. C. Space Requirements: Verify space requirements and dimensions of items shown diagrammatically on Drawings. D. Review of Contract Documents and Field Conditions: Immediately on discovery of the need for clarification of the Contract Documents caused by differing field conditions outside the control of Contractor, submit a request for information to Engineer according to requirements in Section 013100 "Project Management and Coordination." Page 695 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 EXECUTION 017300 - 5 3.3 INSTALLATION A. General: Locate the Work and components of the Work accurately, in correct alignment and elevation, as indicated. 1. Make vertical work plumb and make horizontal work level. 2. Where space is limited, install components to maximize space available for maintenance and ease of removal for replacement. 3. Conceal pipes, ducts, and wiring in finished areas, unless otherwise indicated. 4. Maintain minimum headroom clearance of eight (8) feet occupied and unoccupied spaces. B. Comply with manufacturer's written instructions and recommendations for installing products in applications indicated. C. Install products at the time and under conditions that will ensure the best possible results. Maintain conditions required for product performance until Substantial Completion. D. Conduct construction operations so no part of the Work is subjected to damaging operations or loading in excess of that expected during normal conditions of occupancy. E. Tools and Equipment: Where possible, select tools or equipment that minimize production of excessive noise levels F. Attachment: Provide blocking and attachment plates and anchors and fasteners of adequate size and number to securely anchor each component in place, accurately located and aligned with other portions of the Work. Where size and type of attachments are not indicated, verify size and type required for load conditions. 1. Mounting Heights: Where mounting heights are not indicated, mount components at heights directed by Engineer. 2. Allow for building movement, including thermal expansion and contraction. 3. Coordinate installation of anchorages. Furnish setting drawings, templates, and directions for installing anchorages, including sleeves, concrete inserts, anchor bolts, and items with integral anchors, that are to be embedded in concrete or masonry. Deliver such items to Project site in time for installation. G. Joints: Make joints of uniform width. Where joint locations in exposed work are not indicated, arrange joints for the best visual effect. Fit exposed connections together to form hairline joints. H. Repair or remove and replace damaged, defective, or nonconforming Work. 1. Comply with Section "Closeout Procedures" for repairing or removing and replacing defective Work. Page 696 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 EXECUTION 017300 - 6 3.4 CUTTING AND PATCHING A. Cutting and Patching, General: Employ skilled workers to perform cutting and patching. Proceed with cutting and patching at the earliest feasible time, and complete without delay. 1. Cut in-place construction to provide for installation of other components or performance of other construction, and subsequently patch as required to restore surfaces to their original condition. B. Existing Warranties: Remove, replace, patch, and repair materials and surfaces cut or damaged during installation or cutting and patching operations, by methods and with materials so as not to void existing warranties. C. Temporary Support: Provide temporary support of work to be cut. D. Protection: Protect in-place construction during cutting and patching to prevent damage. Provide protection from adverse weather conditions for portions of Project that might be exposed during cutting and patching operations. E. Adjacent Occupied Areas: Where interference with use of adjoining areas or interruption of free passage to adjoining areas is unavoidable, coordinate cutting and patching according to requirements in Section 011000 "Summary." F. Existing Utility Services and Mechanical/Electrical Systems: Where existing services/systems are required to be removed, relocated, or abandoned, bypass such services/systems before cutting to prevent interruption to occupied areas. G. Cutting: Cut in-place construction by sawing, drilling, breaking, chipping, grinding, and similar operations, including excavation, using methods least likely to damage elements retained or adjoining construction. If possible, review proposed procedures with original Installer; comply with original Installer's written recommendations. 1. In general, use hand or small power tools designed for sawing and grinding, not hammering and chopping. Cut holes and slots neatly to minimum size required, and with minimum disturbance of adjacent surfaces. Temporarily cover openings when not in use. 2. Finished Surfaces: Cut or drill from the exposed or finished side into concealed surfaces. 3. Concrete and Masonry: Cut using a cutting machine, such as an abrasive saw or a diamond-core drill. 4. Mechanical and Electrical Services: Cut off pipe or conduit in walls or partitions to be removed. Cap, valve, or plug and seal remaining portion of pipe or conduit to prevent entrance of moisture or other foreign matter after cutting. 5. Proceed with patching after construction operations requiring cutting are complete. H. Patching: Patch construction by filling, repairing, refinishing, closing up, and similar operations following performance of other work. Patch with durable seams that are as Page 697 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 EXECUTION 017300 - 7 invisible as practicable. Provide materials and comply with installation requirements specified in other Sections, where applicable. 1. Inspection: Where feasible, test and inspect patched areas after completion to demonstrate physical integrity of installation. 2. Exposed Finishes: Restore exposed finishes of patched areas and extend finish restoration into retained adjoining construction in a manner that will minimize evidence of patching and refinishing. a. Clean piping, conduit, and similar features before applying paint or other finishing materials. b. Restore damaged pipe covering to its original condition. 3. Floors and Walls: Where walls or partitions that are removed extend one finished area into another, patch and repair floor and wall surfaces in the new space. Provide an even surface of uniform finish, color, texture, and appearance. Remove in-place floor and wall coverings and replace with new materials, if necessary, to achieve uniform color and appearance. a. Where patching occurs in a painted surface, prepare substrate and apply primer and intermediate paint coats appropriate for substrate over the patch, and apply final paint coat over entire unbroken surface containing the patch. Provide additional coats until patch blends with adjacent surfaces. 4. Ceilings: Patch, repair, or rehang in-place ceilings as necessary to provide an even-plane surface of uniform appearance. 5. Exterior Building Enclosure: Patch components in a manner that restores enclosure to a weathertight condition and ensures thermal and moisture integrity of building enclosure. I. Cleaning: Clean areas and spaces where cutting and patching are performed. Remove paint, mortar, oils, putty, and similar materials from adjacent finished surfaces. 3.5 PROGRESS CLEANING A. General: Clean Project site and work areas daily, including common areas. Coordinate progress cleaning for joint-use areas where more than one installer has worked. Enforce requirements strictly. Dispose of materials lawfully. 1. Comply with requirements in NFPA 241 for removal of combustible waste materials and debris. 2. Do not hold materials more than 7 days during normal weather or 3 days if the temperature is expected to rise above 80 deg F (27 deg C). 3. Containerize hazardous and unsanitary waste materials separately from other waste. Mark containers appropriately and dispose of legally, according to regulations. 4. Coordinate progress cleaning for joint-use areas where Contractor and other contractors are working concurrently. Page 698 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 EXECUTION 017300 - 8 B. Site: Maintain Project site free of waste materials and debris. C. Work Areas: Clean areas where work is in progress to the level of cleanliness necessary for proper execution of the Work. 1. Remove liquid spills promptly. 2. Where dust would impair proper execution of the Work, broom-clean or vacuum the entire work area, as appropriate. D. Installed Work: Keep installed work clean. Clean installed surfaces according to written instructions of manufacturer or fabricator of product installed, using only cleaning materials specifically recommended. If specific cleaning materials are not recommended, use cleaning materials that are not hazardous to health or property and that will not damage exposed surfaces. E. Concealed Spaces: Remove debris from concealed spaces before enclosing the space. F. Exposed Surfaces: Clean exposed surfaces and protect as necessary to ensure freedom from damage and deterioration at time of Substantial Completion. G. Cutting and Patching: Clean areas and spaces where cutting and patching are performed. Completely remove paint, mortar, oils, putty, and similar materials. 1. Thoroughly clean piping, conduit, and similar features before applying paint or other finishing materials. Restore damaged pipe covering to its original condition. H. Waste Disposal: Do not bury or burn waste materials on-site. Do not wash waste materials down sewers or into waterways. Comply with waste disposal requirements in Section 015000 "Temporary Facilities and Controls." I. During handling and installation, clean and protect construction in progress and adjoining materials already in place. Apply protective covering where required to ensure protection from damage or deterioration at Substantial Completion. J. Clean and provide maintenance on completed construction as frequently as necessary through the remainder of the construction period. Adjust and lubricate operable components to ensure operability without damaging effects. K. Limiting Exposures: Supervise construction operations to assure that no part of the construction, completed or in progress, is subject to harmful, dangerous, damaging, or otherwise deleterious exposure during the construction period. 3.6 PROTECTION OF INSTALLED CONSTRUCTION A. Provide final protection and maintain conditions that ensure installed Work is without damage or deterioration at time of Substantial Completion. Page 699 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 EXECUTION 017300 - 9 B. Protection of Existing Items: Provide protection and ensure that existing items to remain undisturbed by construction are maintained in condition that existed at commencement of the Work. C. Comply with manufacturer's written instructions for temperature and relative humidity. END OF SECTION 017300 Page 700 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CLOSEOUT PROCEDURES 017700 - 1 SECTION 017700 - CLOSEOUT PROCEDURES PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of Contract, including General and Supplementary Conditions and other Division 01 Specification Sections apply to this Section. 1.2 SUMMARY A. This Section specifies administrative and procedural requirements for project closeout, including but not limited to: 1. Substantial Completion procedures. 2. Final completion procedures. 3. Warranties. 4. Final cleaning. 5. Repair of the Work. B. Related Requirements: 1. Division 01 Section "Project Record Documents" for submitting Record Drawings, Record Specifications, and Record Product Data. 2. Closeout requirements for specific construction activities are included in appropriate Sections in Divisions 02 through 14, 21-27, and 31-33. 1.3 ACTION SUBMITTALS A. Product Data: For each type of cleaning agent. B. Contractor's List of Incomplete Items: Initial submittal at Substantial Completion. C. Certified List of Incomplete Items: Final submittal at final completion. 1.4 CLOSEOUT SUBMITTALS A. Certificates of Release: From authorities having jurisdiction. 1.5 MAINTENANCE MATERIAL SUBMITTALS A. Schedule of Maintenance Material Items: For maintenance material submittal items specified in other Sections. Page 701 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CLOSEOUT PROCEDURES 017700 - 2 1.6 SUBSTANTIAL COMPLETION PROCEDURES A. Contractor's List of Incomplete Items: Prepare and submit a list of items to be completed and corrected (Contractor's punch list), indicating the value of each item on the list and reasons why the Work is incomplete. B. Submittals Prior to Substantial Completion: Complete the following a minimum of ten (10) days prior to requesting inspection for determining date of Substantial Completion. List items below that are incomplete at time of request. 1. Certificates of Release: Obtain and submit releases from authorities having jurisdiction permitting Owner unrestricted use of the Work and access to services and utilities. Include occupancy permits, operating certificates, and similar releases. 2. Submit closeout submittals specified in other Division 01 Sections, including project record documents, operation and maintenance manuals, damage or settlement surveys, property surveys, and similar final record information. 3. Submit closeout submittals specified in individual Sections, including specific warranties, workmanship bonds, maintenance service agreements, final certifications, and similar documents. 4. Submit maintenance material submittals specified in individual Sections, including tools, spare parts, extra materials, and similar items, and deliver to location designated by Engineer. Label with manufacturer's name and model number. 5. Submit testing, adjusting, and balancing records. C. Procedures Prior to Substantial Completion: Complete the following a minimum of ten (10) days prior to requesting inspection for determining date of Substantial Completion. List items below that are incomplete at time of request. 1. Complete startup and testing of systems and equipment. 2. Perform preventive maintenance on equipment used prior to Substantial Completion. 3. Participate with Owner in conducting inspection and walkthrough with local emergency responders. 4. Terminate and remove temporary facilities from Project site, along with mockups, construction tools, and similar elements. 5. Complete final cleaning requirements. 6. Touch up paint and otherwise repair and restore marred exposed finishes to eliminate visual defects. D. Inspection: Submit a written request for inspection to determine Substantial Completion a minimum of ten (10) days prior to date the Work will be completed and ready for final inspection and tests. On receipt of request, Engineer will either proceed with inspection or notify Contractor of unfulfilled requirements. Engineer will prepare the Certificate of Substantial Completion after inspection or will notify Contractor of items, either on Contractor's list or additional items identified by Engineer, that must be completed or corrected before certificate will be issued. Page 702 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CLOSEOUT PROCEDURES 017700 - 3 1. Request reinspection when the Work identified in previous inspections as incomplete is completed or corrected. 2. Results of completed inspection will form the basis of requirements for final completion. 1.7 FINAL COMPLETION PROCEDURES A. Submittals Prior to Final Completion: Before requesting final inspection for determining final completion, complete the following: 1. Submit a final Application for Payment according to Section 012900 "Payment Procedures." 2. Certified List of Incomplete Items: Submit certified copy of Engineer's Substantial Completion inspection list of items to be completed or corrected (punch list), endorsed and dated by Engineer. Certified copy of the list shall state that each item has been completed or otherwise resolved for acceptance. 3. Certificate of Insurance: Submit evidence of final, continuing insurance coverage complying with insurance requirements. 4. Submit pest-control final inspection report. 5. Submit final completion photographic documentation. B. Inspection: Submit a written request for final inspection to determine acceptance a minimum of 10 days prior to date the work will be completed and ready for final inspection and tests. On receipt of request, Engineer will either proceed with inspection or notify Contractor of unfulfilled requirements. Engineer will prepare a final Certificate for Payment after inspection or will notify Contractor of construction that must be completed or corrected before certificate will be issued. 1. Request reinspection when the Work identified in previous inspections as incomplete is completed or corrected. a. Engineer will provide one repeat inspection under its contract with Owner. Subsequent inspections shall be at Contractor's expense. b. Upon completion of reinspection, Engineer will prepare a final Certificate for Payment after inspection or will notify Contractor of construction that must be completed or corrected before certificate will be issued. c. If necessary, reinspection will be repeated. 1.8 LIST OF INCOMPLETE ITEMS (PUNCH LIST) A. Organization of List: Include name and identification of each space and area affected by construction operations for incomplete items and items needing correction including, if necessary, areas disturbed by Contractor that are outside the limits of construction. Page 703 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CLOSEOUT PROCEDURES 017700 - 4 1. Organize list of spaces in sequential order, starting with exterior areas first and proceeding from lowest floor to highest floor. 2. Organize items applying to each space by major element, including categories for ceiling, individual walls, floors, equipment, and building systems. 3. Include the following information at the top of each page: a. Project name. b. Date. c. Name of Engineer. d. Name of Contractor. e. Page number. 4. Submit list of incomplete items in the following format: a. PDF electronic file. Engineer will return annotated file. 1.9 SUBMITTAL OF PROJECT WARRANTIES A. Time of Submittal: Submit written warranties on request of Engineer for designated portions of the Work where warranties are indicated to commence on dates other than date of Substantial Completion, or when delay in submittal of warranties might limit Owner's rights under warranty. B. Partial Occupancy: Submit properly executed warranties within fifteen (15) days of completion of designated portions of the Work that are completed and occupied or used by Owner during construction period by separate agreement with Contractor. C. Organize warranty documents into an orderly sequence based on the table of contents of Project Manual. D. Warranty Electronic File: Provide warranties and bonds in PDF format. Assemble complete warranty and bond submittal package into a single electronic PDF file with bookmarks enabling navigation to each item. Provide bookmarked table of contents at beginning of document. E. Warranties in Paper Form: 1. Bind warranties and bonds in heavy-duty, three-ring, vinyl-covered, loose-leaf binders, thickness as necessary to accommodate contents, and sized to receive 8-1/2-by-11 -inch paper. 2. Provide heavy paper dividers with plastic-covered tabs for each separate warranty. Mark tab to identify the product or installation. Provide a typed description of the product or installation, including the name of the product and the name, address, and telephone number of Installer. 3. Identify each binder on the front and spine with the typed or printed title "WARRANTIES," Project name, and name of Contractor. Page 704 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CLOSEOUT PROCEDURES 017700 - 5 F. Provide additional copies of each warranty to include in operation and maintenance manuals. PART 2 - PRODUCTS (NOT APPLICABLE). 2.1 MATERIALS A. Cleaning Agents: Use cleaning materials and agents recommended by manufacturer or fabricator of the surface to be cleaned. Do not use cleaning agents that are potentially hazardous to health or property or that might damage finished surfaces. 1. Use cleaning products that comply with Green Seal's GS-37, or if GS-37 is not applicable, use products that comply with the California Code of Regulations maximum allowable VOC levels. PART 3 - EXECUTION 3.1 FINAL CLEANING A. General: Perform final cleaning. Conduct cleaning and waste-removal operations to comply with local laws and ordinances and Federal and local environmental and antipollution regulations. B. Cleaning: Employ experienced workers or professional cleaners for final cleaning. Clean each surface or unit to condition expected in an average commercial building cleaning and maintenance program. Comply with manufacturer's written instructions. 1. Complete the following cleaning operations before requesting inspection for certification of Substantial Completion for entire Project or for a designated portion of Project: a. Clean Project site, yard, and grounds, in areas disturbed by construction activities, including landscape development areas, of rubbish, waste material, litter, and other foreign substances. b. Sweep paved areas broom clean. Remove petrochemical spills, stains, and other foreign deposits. c. Rake grounds that are not planted, mulched, or paved to a smooth, eventextured surface. d. Remove tools, construction equipment, machinery, and surplus material from Project site. e. Remove snow and ice to provide safe access to building. f. Clean exposed exterior and interior hard-surfaced finishes to a dirt-free condition, free of stains, films, and similar foreign substances. Avoid Page 705 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CLOSEOUT PROCEDURES 017700 - 6 disturbing natural weathering of exterior surfaces. Restore reflective surfaces to their original condition. g. Remove debris and surface dust from limited access spaces, including roofs, plenums, shafts, trenches, equipment vaults, manholes, attics, and similar spaces. h. Sweep concrete floors broom clean in unoccupied spaces. i. Clean transparent materials, including mirrors and glass in doors and windows. Remove glazing compounds and other noticeable, visionobscuring materials. Polish mirrors and glass, taking care not to scratch surfaces. j. Remove labels that are not permanent. k. Wipe surfaces of mechanical and electrical equipment and similar equipment. Remove excess lubrication, paint and mortar droppings, and other foreign substances. l. Clean plumbing fixtures to a sanitary condition, free of stains, including stains resulting from water exposure. m. Replace disposable air filters and clean permanent air filters. Clean exposed surfaces of diffusers, registers, and grills. n. Clean light fixtures, lamps, globes, and reflectors to function with full efficiency. o. Leave Project clean and ready for occupancy. C. Construction Waste Disposal: Comply with waste disposal requirements in Division 01 Section "Temporary Facilities and Controls." 3.2 REPAIR OF THE WORK A. Complete repair and restoration operations before requesting inspection for determination of Substantial Completion. B. Repair, or remove and replace, defective construction. Repairing includes replacing defective parts, refinishing damaged surfaces, touching up with matching materials, and properly adjusting operating equipment. Where damaged or worn items cannot be repaired or restored, provide replacements. Remove and replace operating components that cannot be repaired. Restore damaged construction and permanent facilities used during construction to specified condition. 1. Remove and replace chipped, scratched, and broken glass, reflective surfaces, and other damaged transparent materials. 2. Touch up and otherwise repair and restore marred or exposed finishes and surfaces. Replace finishes and surfaces that that already show evidence of repair or restoration. a. Do not paint over "UL" and other required labels and identification, including mechanical and electrical nameplates. Remove paint applied to required labels and identification. Page 706 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CLOSEOUT PROCEDURES 017700 - 7 3. Replace parts subject to operating conditions during construction that may impede operation or reduce longevity. 4. Replace burned-out bulbs, bulbs noticeably dimmed by hours of use, and defective and noisy starters in fluorescent and mercury vapor fixtures to comply with requirements for new fixtures. END OF SECTION 017700 Page 707 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 PROJECT RECORD DOCUMENTS 017839-1 SECTION 017839 - PROJECT RECORD DOCUMENTS PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section. 1.2 SUMMARY A. Section includes administrative and procedural requirements for Project Record Documents, including the following: 1. Record Drawings and Work Item Unit Quantity Drawings. 2. Record Specifications. 3. Record Product Data. B. Related Requirements: 1. Section "Closeout Procedures" for general closeout procedures and maintenance manual requirements. 2. Divisions 02 through 5,7, 9, 22 26, Sections for specific requirements for Project Record Documents of products in those Sections. 1.3 CLOSEOUT SUBMITTALS A. Record Drawings: Comply with the following: 1. Number of Copies: Submit PDF electronic files of marked-up scanned record prints and one (1) file prints. B. Record Specifications: Submit annotated PDF electronic files of Project's Specifications, including addenda and contract modifications. C. Record Product Data: Submit annotated PDF electronic files and directories of each submittal. 1. Where record Product Data are required as part of operation and maintenance manuals, submit duplicate marked-up Product Data as a component of manual. D. Reports: Submit written report weekly indicating items incorporated into project record documents concurrent with progress of the Work, including revisions, concealed conditions, field changes, product selections, and other notations incorporated. Page 708 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 PROJECT RECORD DOCUMENTS 017839-2 1.4 RECORD DRAWINGS A. Record Prints: Maintain one set of marked-up paper copies of the Contract Drawings and Shop Drawings, incorporating new and revised drawings as modifications are issued. 1. Preparation: Mark record prints to show the actual installation and unit quantity where installation varies from that shown originally. Require individual or entity who obtained record data, whether individual or entity is Installer, subcontractor, or similar entity, to provide information for preparation of corresponding markedup record prints. a. Give particular attention to information on concealed elements that would be difficult to identify or measure and record later. b. Accurately record information in an acceptable drawing technique. c. Record data as soon as possible after obtaining it. d. Record and check the markup before enclosing concealed installations. e. Cross-reference record prints to corresponding photographic documentation. 2. Content: Types of items requiring marking include, but are not limited to, the following: a. Dimensional changes to Drawings. b. Revisions to details shown on Drawings. c. Locations of concealed internal utilities. d. Changes made following Engineer/Architect's written orders. e. Details not on the original Contract Drawings. f. Field records for variable and concealed conditions. g. Record information on the Work that is shown only schematically. h. Actual location and quantity of unit price items of the Work. 3. Mark the Contract Drawings and Shop Drawings completely and accurately. Use personnel proficient at recording graphic information in production of marked-up record prints. 4. Mark record sets with erasable, red-colored pencil. Use other colors to distinguish between changes for different categories of the Work at same location. 5. Mark important additional information that was either shown schematically or omitted from original Drawings. 6. Note Construction Change Directive numbers, alternate numbers, Change Order numbers, and similar identification, where applicable. B. Format: Identify and date each Record Drawing; include the designation "PROJECT RECORD DRAWING" in a prominent location. 1. Record Prints: Organize record prints into manageable sets. Bind each set with durable paper cover sheets. Include identification on cover sheets. Page 709 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 PROJECT RECORD DOCUMENTS 017839-3 2. Format: Annotated PDF electronic file with comment function enabled. 3. Record Digital Data Files: Organize digital data information into separate electronic files that correspond to each sheet of the Contract Drawings. Name each file with the sheet identification. Include identification in each digital data file. 4. Identification: As follows: a. Project name. b. Date. c. Designation "PROJECT RECORD DRAWINGS." d. Name of Engineer/Architect. e. Name of Contractor. 1.5 RECORD SPECIFICATIONS A. Preparation: Mark Specifications to indicate the actual product installation where installation varies from that indicated in Specifications, addenda, and contract modifications. 1. Give particular attention to information on concealed products and installations that cannot be readily identified and recorded later. 2. Mark copy with the proprietary name and model number of products, materials, and equipment furnished, including substitutions and product options selected. 3. Record the name of manufacturer, supplier, Installer, and other information necessary to provide a record of selections made. 4. For each principal product, indicate whether Record Product Data has been submitted in operation and maintenance manuals instead of submitted as Record Product Data. 5. Note related Change Orders, Record Drawings, and record Product Data, and record Drawings where applicable. B. Format: Submit record Specifications as annotated PDF electronic file. 1.6 RECORD PRODUCT DATA A. Recording: Maintain one copy of each submittal during the construction period for project record document purposes. Post changes and revisions to project record documents as they occur; do not wait until end of Project. B. Preparation: Mark Product Data to indicate the actual product installation where installation varies substantially from that indicated in Product Data submittal. 1. Give particular attention to information on concealed products and installations that cannot be readily identified and recorded later. 2. Include significant changes in the product delivered to Project site and changes in manufacturer's written instructions for installation. Page 710 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 PROJECT RECORD DOCUMENTS 017839-4 1.7 MISCELLANEOUS RECORD SUBMITTALS A. Assemble miscellaneous records required by other Specification Sections for miscellaneous record keeping and submittal in connection with actual performance of the Work. Bind or file miscellaneous records and identify each, ready for continued use and reference. B. Format: Submit miscellaneous record submittals as PDF electronic file. 1. Include miscellaneous record submittals directory organized by Specification Section number and title, electronically linked to each item of miscellaneous record submittals. PART 2 - PRODUCTS PART 3 - EXECUTION END OF SECTION 017839 Page 711 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 WORK ITEMS 020010 - 1 SECTION 020010 - WORK ITEMS PART 1 - GENERAL 1.1 RELATED DOCUMENT A. Drawings and general provisions of Contract, including General and Supplementary Conditions and Divisions 1 – 9 Specification Sections apply to this Section. PART 2 - PRODUCTS (NOT APPLICABLE) PART 3 - EXECUTION WI 1.0 GENERAL REQUIREMENTS A. Scope of Work 1. Work consists of performing all tasks, specifically required and incidental, which are not identified under separate Work Item designation, but necessary to perform the work identified in this project. This work includes, but is not limited to the following items: WI 1.1 - Mobilization WI 1.2 - Concrete Formwork WI 1.3 - Concrete Shores and Reshores WI 1.4 - Concrete Reinforcement WI 1.5 – Overhead Protection/Temporary Signage/Traffic Control WI 1.1 PROJECT MOBILIZATION A. Scope of Work 1. Work consists of coordinating, scheduling, obtaining and assembling at construction site all equipment, materials, permits, supplies, manpower and other essentials and incidentals necessary to perform Work defined in this Contract. Payment of lump sum amount for mobilization shall be according to following schedule and shall be based on percentage of original contract amount earned. B. Materials 1. None C. Execution Page 712 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 WORK ITEMS 020010 - 2 1. At execution of agreement by all parties, mobilization payment shall not be more than 25% of mobilization lump sum amount. 2. When billing amount earned is greater than 10% but less than 25% of original contract amount, total payment for mobilization shall not be more than 50% of mobilization lump sum amount. 3. When billing amount earned is equal to or greater than 25% but less than 50% of original contract amount, total payment for mobilization shall not be more than 75% of mobilization lump sum amount. 4. When billing amount earned is equal to or greater than 50% of original contract amount, total payment for mobilization shall be 100% of mobilization lump sum amount. WI 1.2 CONCRETE FORMWORK A. Scope of Work 1. Work consists of furnishing all labor, materials, equipment, supervision, and incidentals necessary to install formwork as required for cast-in-place concrete. B. Materials 1. Forms for Exposed Finish Concrete: Plywood, metal, metal-framed plywood faced, or other acceptable panel-type materials, to provide continuous, straight, smooth, exposed surfaces. Furnish in largest practicable sizes to minimize number of joints and to conform to joint system shown on Drawings. a. Use overlaid plywood complying with U.S. Product Standard PS-1 "A-C or B-B High Density Overlaid Concrete Form," Class I b. Use plywood complying with U.S. Product Standard PS-1 "B-B (Concrete Form) Plywood," Class I, Exterior Grade or better, mill-oiled and edgesealed, with each piece bearing legible inspection trademark. 2. Forms for Unexposed Finish Concrete: Plywood, lumber, metal, or other acceptable material. Provide lumber dressed on at least 2 edges and one side for tight fit. 3. Form Coatings: Provide commercial formulation form-coating compounds with a maximum VOC meeting local requirements that will not bond with, stain, or adversely affect concrete surfaces and will not impair subsequent treatments of concrete surfaces, including but not limited to water-curing, curing compound, stains, or paints. 4. Form Ties: Factory-fabricated, adjustable-length, removable or snap-off metal form ties, designed to prevent form deflection and to prevent spalling concrete upon removal. Provide units that will leave no metal closer than 1.5 in. to exposed surface. a. Provide ties that, when removed, will leave holes not larger than 1.0 in. Page 713 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 WORK ITEMS 020010 - 3 diameter in concrete surface. 5. Shores: a. Nail Ellis clamps, if used with wood shores, to shores with minimum of two nails to prevent slipping. b. Wedges: Hardwood or steel. Softwood wedges prohibited. C. Execution 1. Work shall conform to requirements of latest edition of ACI 301 “Standard Specifications for Structural Concrete,” ACI 302.1 R “Guide for Concrete Floor Slab Construction,” ACI 318 “Building Code Requirements for Reinforced Concrete,” and ACI 347 “Recommended Practice for Concrete Formwork” except as modified by the following paragraphs. 2. Store all formwork and formwork materials clear of ground, protected, so as to preclude damage. 3. Construct forms to sizes, shapes, lines, and dimensions shown and to obtain accurate alignment, location, grades, level, and plumb work in finished structures. Provide for openings, offsets, sinkages, keyways, recesses, moldings, rustications, reglets, chamfers, blocking, screeds, bulkheads, anchorages and inserts, and other features required in work. Use selected materials to obtain required finishes. Solidly butt joints and provide backup at joints to prevent leakage of cement paste. 4. Fabricate forms for easy removal without hammering or prying against concrete surfaces. Provide crush plates or wrecking plates where stripping may damage cast concrete surfaces. Provide top forms for inclined surfaces where slope is too steep to place concrete with bottom forms only. Kerf wood inserts for forming keyways, reglets, recesses, and the like, for easy removal. 5. Provide temporary openings where interior area of formwork is inaccessible for cleanout, for inspection before concrete placement, and for placement of concrete. Securely brace temporary openings and set tightly to forms to prevent loss of concrete mortar. Locate temporary openings in forms at inconspicuous locations. 6. Chamfer exposed corners and edges as indicated, using wood, metal, PVC, or rubber chamfer strips fabricated to produce uniform smooth lines and tight edge joints. 7. Provisions for Other Trades: Provide openings in concrete formwork to accommodate work of other trades. Determine size and location of openings, recesses, and chases from trades providing such items. Accurately place and securely support items built into forms. 8. Cleaning and Tightening: Thoroughly clean forms and adjacent surfaces to receive concrete. Remove chips, wood, sawdust, dirt, or other debris just before concrete is placed. Retighten forms and bracing before concrete placement as required to prevent mortar leaks and maintain proper alignment. 9. Set edge forms or bulkheads and intermediate screed strips for slabs to obtain required elevations and contours in finished slab surface. Provide and secure units sufficiently strong to support types of screed strips by use of strike-off templates or accepted compacting type screeds. Page 714 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 WORK ITEMS 020010 - 4 10. Coat contact surfaces of forms with accepted, nonresidual, low-VOC form-coating compound before reinforcement is placed. 11. Coat steel forms with non-staining, rust-preventive form oil or otherwise protect against rusting. Rust-stained steel formwork not acceptable. 12. For post-tensioned concrete, formwork shall remain in place until post-tensioning has been completed. Do not place additional loads on structure until concrete has been properly reshored. 13. For non-post-tensioned concrete, formwork shall remain in place until concrete has reached minimum two-thirds of 28-day strength. Do not place additional loads on structure until concrete has been properly reshored. 14. Clean and repair surfaces of forms to be re-used in Work. Split, frayed, delaminated or otherwise damaged form facing material will not be acceptable for exposed surfaces. Apply new form coating compound as specified for new formwork. 15. When forms are extended for successive concrete placement, thoroughly clean surfaces, remove fins and laitance, and tighten forms to close joints. Align and secure joint to avoid offsets. Do not use "patched" forms for exposed concrete surfaces, except as acceptable to Engineer/Architect. WI 1.3 CONCRETE SHORES AND RESHORES A. Scope of Work 1. Work consists of furnishing all labor, materials, equipment, supervision, and incidentals necessary to install temporary shoring and to maintain shores in place until Work requiring shores is complete and associated concrete has properly cured. B. Materials 1. Shores shall be steel, rated at a minimum allowable load of 4,500 lb at 12 ft extension or steel shoring towers rated at a minimum allowable load of 40,000 lbs per four leg tower (based on two 20,000 lb crossed braced frames.). C. Execution 1. Comply with ACI 301 and ACI 347 for shoring and reshoring in multi-story construction, except as modified in this Section. 2. For purpose of calculations: Construction Load = 50 psf; Dead Load varies throughout the structure. Contractor and Contractor’s Engineer are responsible for calculating the dead load for shoring at each location. 3. Shore/reshore load limits may be adjusted after conducting calculation analysis for specific project conditions. check bearing [aci 318] and punching shear [aci 318]. 4. Shore/Reshore loads on the structure shall not exceed 40 psf distributed load on the slab, and concentrated loads shall not exceed posted wheel loads or 2,000 Page 715 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 WORK ITEMS 020010 - 5 lbs., whichever is less. Concentrated bearing pressures shall not exceed 1,200 psi. 5. Shore/Reshore loads on concrete slab-on-grade shall be distributed by steel grillage or timber grillage so as not to exceed soil bearing capacity or 1,500 psf, whichever is smaller. 6. Shore/Reshore loads shall be distributed horizontally and/or distributed to more than one level to meet shore/reshore load limitations. 7. Shore/Reshore loads shall be distributed to multiple framing members (beams/joists/double tee stems) and extend beyond the immediate work area to ensure proper distribution of loads throughout the structure. 8. Prior to installation of shores, Contractor shall submit shoring scheme prepared and sealed by Licensed Structural Engineer in Massachusetts. 9. Engineer/Architect will review shoring scheme for general conformance to requirements stated herein. If it does not conform, Contractor will be informed to resubmit another shoring scheme. 10. Remove shores and reshore in planned sequence to avoid damage to partially cured concrete. Locate and provide adequate reshoring to safely support Work without excessive stress or deflection. 11. Keep reshores in place as required until heavy loads due to construction operations have been removed. 12. If during construction, modifications are necessary to accommodate other trades, revise and resubmit erection plan to Engineer/Architect for review. WI 1.4 CONCRETE REINFORCEMENT A. Scope of Work 1. Work consists of furnishing all labor, materials, equipment, supervision, and incidentals necessary to fabricate and install all mild steel reinforcement and epoxy coated reinforcement. B. Materials 1. Reinforcement materials shall be as specified in ACI 301 “Standard Specifications for Structural Concrete.” 2. Welded wire reinforcement: provide mats only. Roll stock prohibited. 3. Epoxy Coating Materials for Reinforcement: ASTM A775 and A884: 4. Supplier shall be certified currently under CRSI Fusion Bonded Epoxy Coating Applicator Plant Certification Program. 5. Provide one of following epoxy coatings for reinforcement and steel accessories as noted on the Drawings: a. “Scotchkote 413,” by 3M Company, St. Paul, MN. b. "Nap-Gard 7-2719,” by Axalta Coating Systems LLC. Page 716 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 WORK ITEMS 020010 - 6 6. Use patching material recommended by epoxy powder manufacturer, compatible with epoxy coating and inert in concrete. Acceptable materials are as follows: a. “Scotchkote 413/215,” by 3M Company, St. Paul, MN. b. “MasterEmaco P124,” by BASF Building Systems, Shakopee, MN. c. “Duralprep AC,” by The Euclid Chemical Company, Cleveland, OH. d. “Sika Armatec 110 EpoCem,” by Sika Corporation, Lyndhurst NJ. 7. Corrosion Inhibiting Coating for Existing Exposed Non-prestressed Steel Reinforcement or Welded wire reinforcement: a. “MasterEmaco ADH 326,” by BASF Building Systems, Shakopee, MN. b. “Euco 452”, or “Duralcrete Series” by The Euclid Chemical Company, Cleveland, OH. c. “Sikadur 32 Hi-Mod LPL," by Sika Corporation, Lyndhurst, NJ. d. “Sika Armatec 110 EpoCem,” by Sika Corporation, Lyndhurst NJ. C. Execution 1. Work shall conform to requirements of latest edition of ACI 301 “Standard Specifications for Structural Concrete,” ACI 315 “Details and Detailing of Concrete Reinforcement,” ACI 318 “Building Code Requirements for Reinforced Concrete,” and Concrete Reinforcing Steel Institute (CRSI), “Manual of Standard Practice.” 2. Submittals required include: Product data for proprietary materials and items, including reinforcement and forming accessories, admixtures, patching compounds, waterstops, joint systems, curing compounds, and others as requested by Engineer/Architect including, but not limited to: a. Manufacturer's product data and installation instructions for proprietary form coatings, manufactured form systems, ties, and accessories. b. Steel producer's certificates of mill analysis, tensile tests, and bend tests. c. Manufacturer's product data, specifications, and installation instructions for proprietary materials, welded and mechanical splices, and reinforcement accessories. d. Corrosion Inhibitor for Reinforcement: 1) Written certification from coating manufacturer that coating resin for reinforcement has been approved by National Bureau of Standards. 2) Written information from coating manufacturer on proper use and application of coating resin. 3) Coating applicator's written certification of results of quality control program. e. Submit all materials and methods for concrete curing to Engineer/Architect for approval before beginning concreting Work. Include certification of curing compound allowable moisture loss. Page 717 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 WORK ITEMS 020010 - 7 3. Store concrete reinforcement materials at site to prevent damage and accumulation of dirt or excessive rust. 4. Epoxy Coated Reinforcement: a. Contact areas of handling and hoisting systems shall be padded or be made of nylon or other acceptable material. b. Use spreader bars to lift bundles of coated steel to prevent bar-to-bar abrasion. c. Pad bundling bands or fabricate of nylon or other acceptable material. d. Store coated steel on padded or wooden cribbing. e. Do not drag coated steel members. f. After placement, restrict traffic on coated steel to prevent damage. 5. Reinforcement with any of following defects will be rejected: a. Lengths, depths and bends exceeding CRSI fabrication tolerances. b. Bends or kinks not indicated on Drawings or final Shop Drawings. c. Reduced cross-section due to excessive rusting or other cause. 6. General: Comply with Concrete Reinforcing Steel Institute's recommended practice for "Placing Reinforcing Bars," for details and methods of reinforcement placement and supports and as herein specified. a. Avoiding cutting or puncturing vapor retarder during reinforcement placement and concreting operations. b. Examine conditions under which concrete reinforcement is to be placed, and immediately notify Engineer/Architect in writing of unsatisfactory conditions. Do not proceed with Work until unsatisfactory conditions have been corrected in acceptable manner. c. Clean reinforcement of loose rust and mill scale, earth, ice, and other materials that reduce or destroy bond with concrete. d. Fabricate reinforcement to conform to required shapes and dimensions, with fabrication tolerances complying with CRSI MSP. In case of fabricating errors, do not re-bend or straighten reinforcement in manner that will injure or weaken material. e. Bends in reinforcement are standard 90 bends unless noted otherwise. f. Reinforcement with any of following defects will be rejected: 1) Lengths, depths and bends exceeding CRSI fabrication tolerances. 2) Bends or kinks not indicated on Drawings or final Shop Drawings. 3) Reduced cross-section due to excessive rusting or other cause. g. Perform all welding of mild steel reinforcement, metal inserts and connections with low hydrogen welding electrodes in accordance with AWS D1.4. h. Epoxy coated reinforcement: Fabricator and applicator to provide installer with written instructions to handle, store and place epoxy coated reinforcement to prevent damage to coating. Page 718 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 WORK ITEMS 020010 - 8 i. Comply with ACI 301, Chapter 3 for placing reinforcement. j. Use rebar chairs and accessories to hold all reinforcing positively in place. Provide rebar chairs at all formed surfaces, both vertical and horizontal, to maintain minimum specified cover. Set wire ties so ends are directed into concrete, not toward exposed concrete surfaces. Maximum spacing of chairs and accessories shall be per CRSI Manual of Standard Practice. In situations not covered by CRSI, provide support at 4 ft on center maximum each way. k. Install welded wire reinforcement in as long lengths as practicable. Lap adjoining pieces at least one full mesh and lace splices with wire. Offset laps of adjoining widths to prevent continuous laps in either direction. l. Splices: 1) Provide standard reinforcement splices by lapping ends, placing bars in contact, and tying tightly with wire. Comply with requirements of ACI 318 for minimum lap of spliced bars. 2) For mechanical tension splices of reinforcement: a) Column bar lengths shall not exceed 30 ft between splices. In any bar, no splices shall occur at any floor level. b) Exercise care to assure that no reduction of cross-sectional area of reinforcement occurs. c) Use Barsplice Products, Inc., Bar-Grip or Grip-Twist, NMB Splice Sleeve, or Erico LENTON splices. d) For all mechanical splices, perform splicing in strict accordance with manufacturer's requirements and instructions. e) All splices to develop 125% of specified yield strength of bars, or of smaller bar in transition splices. f) Stagger splices in adjacent bars. g) Except where shown on Drawings, welding of reinforcement prohibited without prior written authorization by Engineer/ Architect. 3) Compression splices: Mechanically coupled splices in accordance with ACI 318. m. Epoxy Coated Reinforcement: 1) Rest epoxy coated steel members supported from formwork on coated wire bar supports, or on bar supports made of dielectric material or other suitable material. 2) Coat wire bar supports with dielectric material for minimum distance of 2 in. from point of contact with coated steel member. 3) Fasten epoxy-coated steel members with nylon-, epoxy-, or plasticcoated tie wire, or other suitable material acceptable to Engineer/Architect. 4) Mechanical connections, when required, shall be installed in accordance with splice device manufacturer's recommendations. Repair any damage to coating. Page 719 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 WORK ITEMS 020010 - 9 5) All parts of mechanical connections on epoxy-coated steel, including steel splice sleeves, bolts, and nuts shall be coated with same material used for repair of coating damage. 6) Do not cut epoxy-coated steel unless permitted by Engineer/ Architect. When cut, coat ends with material used for repair of coating damage. 7) All welding of epoxy-coated steel shall conform to AWS D1.4. 8) Adequate ventilation shall be provided when welding epoxy-coated steel. 9) After welding, repair coating damage. WI 1.5 OVERHEAD PROTECTION/TEMPORARY SIGNAGE/TRAFFIC CONTROL A. Scope of Work 1. This work consists of furnishing all labor, materials, equipment, supervision and incidentals necessary to: provide, erect, maintain and remove following completion of project overhead protection for vehicles and pedestrians, necessary to protect and control traffic circulation through drive lane areas where traffic flow must be maintained for operational use of other garage areas. Contractor shall provide and install and remove following completion of project, temporary signage, traffic control barricades/fences, and all other traffic controls as required for vehicular and pedestrian traffic control and user information during construction and as required by Owner and Engineer/Architect. B. Materials 1. Temporary signage shall meet following minimum requirements: a. Minimum size: 48” x 48” b. Backing material: 0.5 in. medium density overlay plywood. c. Colors: 1) Background: medium orange or white. 2) Symbols/Lettering: black d. Lettering: silk screened or die-cut. 1) Font Style: Helvetica or similar. 2) Size: 2 in. high minimum for pedestrian information; 4 in. high minimum for traffic information. 2. Barricades/barriers shall at minimum 4 ft. 0 in. high solid temporary barrier constructed of wood or concrete to separate Work areas from areas open to public. C. Execution Page 720 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 WORK ITEMS 020010 - 10 1. Contractor shall submit a detailed action plan to Owner and Engineer for temporary signage and traffic control prior to mobilizing for general conformance and informational purposes only. 2. Erect overhead protection as required to make project site safe for public. Under no circumstances shall construction work be performed without site protection in place to safeguard public. 3. Temporary signage and appropriate barricades for traffic control shall be provided to the satisfaction of the Owner to adequately inform the public (pedestrians and vehicles) of construction operations and how they are to proceed in and around the building site. 4. Signage mounting height: 5 ft. to bottom of sign. Provide mounting brackets as required. 5. Contractor shall submit shop drawings detailing sign size, layout, colors, and mounting schemes for approval prior to fabricating signs and mounting brackets. 6. Typical regulatory signs (that is, STOP, YIELD, etc.) and "Handicap" signs shall conform to all Federal, state, and local requirements for sizes, materials, and colors. 7. After removal of overhead protection/temporary signage/traffic controls, clean areas affected by these elements to condition prior to installation. WI 2.0 FLOOR SURFACE PREPARATION A. Scope of Work 1. This Work consists of furnishing all labor, materials, equipment, supervision and incidentals necessary to locate existing spalls, locate and remove delaminated and unsound concrete and prepare cavities for repair and/or overlay. Refer to Detail Series 2.0 for specific requirements. B. Materials/Equipment (NOT APPLICABLE) C. Execution 1. Locating, removals and preparation of deteriorated floor surface concrete shall be performed as specified in Division 02 Section "Surface Preparation for Patching and Overlay.” 2. Concrete removals shall be as square or rectangular shaped as practical. 3. All concrete shall be removed from within deterioration area boundaries until sound concrete is reached on all sides. 4. All exposed steel within cavities shall be cleaned by sandblasting and damaged and defective reinforcement replaced as specified 5. Contractor shall allow for Engineer/Architect inspection of all cavities for condition as specified. WI 2.1 FLOOR PRPERATION - SCARIFICATION Page 721 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 WORK ITEMS 020010 - 11 ADD TEXT WI 2.6 FLOOR PREPARATION - TRAFFIC TOPPING/MEMBRANE REMOVAL A. Scope of Work 1. Work consists of furnishing all labor, materials, equipment, supervision and incidentals necessary to remove and dispose of traffic toppings or other bonded waterproofing membrane from concrete floor slab as shown on Drawings. B. Materials/Equipment 1. Equipment used shall not exceed weight or clearance restrictions currently in force for structure. No equipment may be used which, in opinion of Owner or Engineer/Architect, will damage existing structural system. 2. Equipment used shall leave a surface profile acceptable for specified use of newly exposed concrete slab, including exposed concrete, waterproofing membrane reapplication, or bonded concrete overlay. C. Execution 1. Remove existing traffic topping/membrane from concrete floor slab by mechanical means. 2. Clean final slab surface after removals so slab can be inspected and determine repair areas. All debris incidental to removal and surface cleaning shall be removed from deck and properly disposed of before inspection begins. 3. Damage to floor slab caused by removal operations shall be corrected to satisfaction of Engineer/Architect at no additional cost to Owner. 4. Preparation of spall and delamination cavities prior to placement of concrete patch or overlay materials is not part of Work of this Work Item. WI 3.0 CONCRETE FLOOR REPAIR A. Scope of Work 1. This Work consists of furnishing all labor, materials, equipment, supervision and incidentals including shoring necessary to locate existing spalls, locate and remove delaminated and unsound floor concrete, prepare cavities and install new concrete and reinforcing (as required) materials to restore concrete floor to original condition and appearance. Refer to Detail Series 3.0 for specific requirements. B. Materials 1. Concrete repair materials shall be as specified in Division 03 Section “Cast-inPlace Concrete Restoration” and/or Division 03 Section “Prepackaged Repair Mortar”. Page 722 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 WORK ITEMS 020010 - 12 2. Conventional steel reinforcement shall be as specified in Division 03 Section “Castin-Place Concrete Restoration” and/or Work Item 1.4, “Concrete Reinforcement.” C. Execution 1. Locating, marking, removal, preparation, and inspection of deteriorated concrete and reinforcing steel preparation, repair and installation shall be performed as specified in Division 02 Section "Surface Preparation for Patching and Overlay.” 2. Final surface preparation, concrete placement, finishing and curing shall be performed as specified in concrete repair material specification. Manufacturer specifications/requirements for these issues shall also be followed in the event proprietary bag mix repair materials are used. WI 3.1 FLOOR REPAIR – PARTIAL DEPTH A. Refer to Work Item 3.0, "Concrete Floor Repair" for scope of Work, materials and Execution procedure associated with this Work Item. Refer to Detail 3.1 for specific requirements. WI 3.2 FLOOR REPAIR – PROTECT EXPOSED TENDON A. Refer to Work Item 3.0, "Concrete Floor Repair" for scope of Work, materials and Execution procedure associated with this Work Item. Refer to Detail 3.2 for specific requirements. WI 3.3 FLOOR REPAIR - FULL DEPTH (EDGE REPAIR) A. Refer to Work Item 3.0, “Concrete Floor Repair” for Scope of Work, Material and Execution procedures associated with this Work Item. Refer to Detail 3.3 for specific requirements. WI 3.4 FLOOR REPAIR – CONCRETE CURB A. Refer to Work Item 3.0, "Concrete Floor Repair" for scope of Work, materials and Execution procedure associated with this Work Item. Refer to Detail 3.4 for specific requirements. WI 3.10 FLOOR REPAIR – STAIR NOSING REPAIR A. Refer to Work Item 3.0, “Concrete Floor Repair” for Scope of Work, Material and Execution procedures associated with this Work Item. Refer to Detail 3.10 for specific requirements. WI 3.11 FLOOR REPAIR – SLAB-ON-GRADE Page 723 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 WORK ITEMS 020010 - 13 A. Scope of Work 1. Work consists of furnishing all labor, materials, equipment. Supervision and incidentals necessary to locate and remove delaminated slab-on-grade concrete, re-establish subbase material, and install new concrete. Refer to Detail 3.11 for specific requirements. B. Materials 1. Concrete repair materials shall be as specified in Division 03 Section “Prepackaged Repair Mortar." C. Execution 1. Locating, marking, removal, preparation, and inspection of deteriorated floor surface concrete and reinforcing steel preparation, repair and installation shall be performed as specified in Division 02 Section "Surface Preparation for Patching and Overlay.” 2. Properly compact subbase as required. Provide new subbase material as necessary. 3. Final surface preparation, concrete placement, finishing and curing shall be performed as specified in concrete repair material specification. Manufacturer specifications/requirements for these issues shall also be followed in the event proprietary bag mix repair materials are used. WI 4.0 CONCRETE CEILING REPAIR A. Scope of Work 1. This Work consists of furnishing all labor, materials, equipment, supervision and incidentals including shoring necessary to locate existing spalls, locate and remove delaminated and unsound overhead concrete, prepare cavities and install new concrete and reinforcing (as required) materials to restore overhead concrete to original condition and appearance. Refer to Detail Series 4.0 for specific requirements. B. Materials 1. Trowel applied patching material shall be as specified in Division 03 Section "Prepackaged Repair Mortar." Trowel applied material may only be used per Engineers approval for repair application where repair depth is less than 1” deep. C. Execution 1. Locating, marking, removal, preparation, and inspection of deteriorated concrete and reinforcing steel preparation, repair and installation shall be performed as specified in Division 02 Section "Surface Preparation for Patching and Overlay.” Page 724 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 WORK ITEMS 020010 - 14 2. Final surface preparation, concrete placement, finishing and curing shall be performed as specified in concrete repair material specification. Manufacturer specifications/requirements on these issues shall also be followed in the event proprietary bag mix repair materials are used. WI 4.1 CEILING REPAIR - PARTIAL DEPTH/SHALLOW A. Refer to Work Item 4.0, "Concrete Ceiling Repair" for Scope of Work, materials and procedure associated with this Work Item. Refer to Detail 4.1 for specific requirements. WI 5.0 CONCRETE BEAM REPAIR A. Scope of Work 1. This Work consists of furnishing all labor, materials, equipment, supervision and incidentals including shoring necessary to locate existing spalls, locate and remove delaminated and unsound overhead concrete, prepare cavities and install new concrete and reinforcing (as required) materials to restore concrete beams and joists to original condition and appearance. Refer to Detail Series 5.0 for specific requirements. B. Materials 1. Cast-in-place concrete repair materials shall be as specified in Division 03 Section “Cast-in-Place Concrete Restoration” and/or Division 03 Section “Prepackaged Repair Mortar”. 2. Conventional steel reinforcement shall be as specified in Division 03 Section “Castin-Place Concrete Restoration” and/or Work Item 1.4, “Concrete Reinforcement.” 3. Trowel applied patching material shall be as specified in Division 03 Section "Prepackaged Repair Mortar." This material may be used for shallow removal and repair Work Items only. C. Execution 1. Locating, marking, removal, preparation, and inspection of deteriorated concrete and reinforcing steel preparation, repair and installation shall be performed as specified in Division 02 Section "Surface Preparation for Patching and Overlay.” Install shoring at repair locations where required per the Construction Documents prior to starting removals. 2. Final surface preparation, concrete placement, finishing and curing shall be performed as specified in concrete repair material specification. Manufacturer specifications/requirements on these issues shall also be followed in the event proprietary bag mix repair materials are used. WI 5.1 BEAM REPAIR - PARTIAL DEPTH/SHALLOW Page 725 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 WORK ITEMS 020010 - 15 A. Refer to Work Item 5.0, "Concrete Beam and Joist Repair" for scope of Work, materials and procedure associated with this Work Item. Refer to Detail 5.1 for specific requirements. WI 5.2 CONCRETE STAIR – EDGE SPALL A. Refer to Work Item 5.0, "Concrete Beam and Joist Repair" for scope of Work, materials and procedure associated with this Work Item. Refer to Detail 5.2 for specific requirements. WI 6.0 CONCRETE COLUMN REPAIR A. Scope of Work 1. Work consists of furnishing all labor, materials, equipment, supervision and incidentals including shoring necessary to locate existing spalls, locate and remove delaminated and unsound concrete, prepare cavities and install concrete and reinforcing (as required) materials to restore concrete columns to original condition and appearance. Refer to Detail Series 6.0 for specific requirements. B. Materials 1. Cast-in-place concrete repair materials shall be as specified in Division 03 Section “Cast-in-Place Concrete Restoration” and/or Division 03 Section “Prepackaged Repair Mortar”. 2. Conventional steel reinforcement shall be as specified in Division 03 Section “Castin-Place Concrete Restoration” and/or Work Item 1.4, “Concrete Reinforcement.” 3. Trowel applied patching material shall be as specified in Division 03 Section "Prepackaged Repair Mortar." This material may be used for shallow removal and repair Work Items only. C. Execution 1. Locating, marking, removal, preparation, and inspection of deteriorated concrete and reinforcing steel preparation, repair and installation shall be performed as specified in Division 02 Section "Surface Preparation for Patching and Overlay.” Install shoring at repair locations where required per the Construction Documents prior to starting removals. 2. Final surface preparation, concrete placement, finishing and curing shall be performed as specified in concrete repair material specification. Manufacturer specifications/requirements on these issues shall also be followed in the event proprietary bag mix repair materials are used. WI 6.1 COLUMN REPAIR – PARTIAL DEPTH /SHALLOW A. Refer to Work Item 6.0, "Concrete Column Repair" for scope of Work, materials and procedure associated with this Work Item. Refer to Detail 6.1 for specific requirements. Page 726 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 WORK ITEMS 020010 - 16 WI 7.0 CONCRETE WALL REPAIR A. Scope of Work 1. Work consists of furnishing all labor, materials, equipment, supervision and incidentals necessary to locate existing spalls, locate and remove delaminated and unsound concrete, prepare cavities and place patching materials to restore concrete walls to original condition and appearance. Refer to Detail Series 7.0 for specific requirements. B. Materials 1. Trowel applied patching material shall be as specified in Section "Prepackaged Repair Mortar." This material may be used for shallow removal and repair Work Item only. 2. Concrete repair materials shall be as specified in Section "Cast-in-Place Concrete Restoration”, and/or Section “Prepackaged Repair Mortar." C. Execution 1. Contractor shall locate and mark all Work areas as specified in Section "Surface Preparation for Patching," Article "Inspection." 2. Procedure for delaminated, spalled and unsound concrete removal shall be as specified in Section "Surface Preparation for Patching," Article "Preparation." 3. Engineer/Architect shall inspect all cavities for condition according to Section "Surface Preparation for Patching," Article "Inspection of Repair Preparation." 4. All steel exposed within cavities shall be cleaned to bare metal by mechanical means according to Section "Surface Preparation for Patching," Article "Cleaning of Reinforcement within Delamination and Spall Cavities," and damaged and defective reinforcement replaced as specified in Section "Surface Preparation for Patching," Article "Reinforcement and Embedded Materials in Repair Areas." Exposed steel shall be epoxy coated with an approved epoxy resin as specified in Work Item "Concrete Reinforcement." 5. Contractor shall prepare cavities for patch placement as specified in Section "Surface Preparation for Patching," Article "Preparation of Cavity for Patch Placement." 6. Patch materials and associated reference specifications are listed in Work Item "Concrete Wall Repair," Article "Materials," above. Patch installation procedures shall be in accordance with referenced specifications for selected material. WI 7.1 WALL REPAIR - PARTIAL DEPTH / SHALLOW Page 727 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 WORK ITEMS 020010 - 17 A. Refer to Work Item "Concrete Wall Repair" for scope of Work, materials and procedure associated with this Work Item. Refer to Detail 7.1 for specific requirements. WI 11.0 CRACK AND JOINT REPAIR WI 11.1 ROUT & SEAL CRACKS A. Scope of Work 1. Work consists of furnishing all labor, materials, equipment, supervision and incidentals necessary to locate, prepare and seal unsealed construction and control joints in concrete floor and/or topping. Refer to Detail 11.1 for specific requirements. B. Materials 1. Approved materials for use in this Work are specified in Division 07 Section "Concrete Joint Sealants." C. Execution 1. Contractor shall thoroughly clean and inspect concrete slabs and/or topping for cracks and unsealed construction and control joints. Those identified as either greater than 0.03 in. wide or showing evidence of water leakage and/or salt staining on ceiling below shall be sealed. All cracks and joints identified for repair shall be marked with chalk to aid in precision routing. Obtain depths to top reinforcing bars and P-T tendons in area of repair by use of a pachometer (rebar locator). Determine depth of electrical conduit (metal or plastic). Do not exceed this depth of routing where the crack to be repaired crosses the embedded items. Damage to embedded items will require repair or replacement at no cost to the Owner. 2. Cracks and construction joints shall be ground or sawcut to an adequate width and depth as required by Work Item Detail. Routing shall be performed by mechanized device that has positive mechanical control over depth and alignment of cut. Hand held power grinders with abrasive disks shall not be used on control/construction joints, but may be used on random cracks. 3. Cavities shall be thoroughly cleaned by either sandblasting or grinding to remove all laitance, unsound concrete and curing compounds which may interfere with adhesion. Groove shall be air blasted to remove remaining debris. 4. Sealant materials and installation procedures shall be in accordance with referenced specifications for selected material. 5. Traffic topping manufacturer shall verify in writing that joint sealant is compatible with traffic topping. Crack and joint sealant work shall be incidental to traffic topping system. Page 728 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 WORK ITEMS 020010 - 18 WI 11.2 JOINT SEALANT REPAIR A. Refer to Work Item 11.0, "Crack and Joint Repair" for scope of Work, materials and procedure associated with this Work Item. Refer to Detail 11.2 for specific requirements. WI 11.3 VERTICAL JOINT SEALANT A. Scope of Work 1. Work consists of furnishing all labor, materials, equipment, supervision and incidentals necessary to locate and mark failed vertical joint sealant, remove existing sealant, prepare edges and reseal vertical joints. Refer to Detail 11.3 for specific requirements. B. Materials 1. Approved materials for use in this Work are specified in Division 07 Section "Concrete Joint Sealants." 2. Materials used shall be as specified in Division 07 Section "Architectural Joint Sealants." C. Execution 1. Contractor shall locate failed crack/joint sealant by visual inspection. 2. Contractor shall remove existing sealant from joints and/or cracks. 3. When existing joint dimensions do not conform to Detail 11.3, joints shall be routed or sawcut to an adequate width and depth to match Work Item Detail. Routing shall be performed by mechanized device that has positive mechanical control over depth and alignment of cut. 4. Cavities shall be thoroughly cleaned by either sandblasting or grinding to remove all remaining sealant and unsound concrete which may interfere with adhesion. Groove shall also be air blasted to remove remaining debris. 5. Sealant materials and installation procedures shall be in accordance with referenced specifications for selected material. 6. Tool as necessary. 7. If traffic topping will contact vertical joint sealant, traffic topping manufacturer shall verify in writing that joint sealant is compatible with traffic topping. WI 11.5 EPOXY INJECTION A. Scope of Work Page 729 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 WORK ITEMS 020010 - 19 1. Work consists of furnishing all labor, materials, equipment, supervision and incidentals necessary to locate cracks and obtain approval by the Engineer for crack injection, prepare and pressure inject cracks with an epoxy resin so as to create waterproof barrier and/or structural repair as indicated in the Drawings. Refer to Detail 11.5 for specific requirements. B. Materials 1. Epoxy injection materials shall be as specified in Division 03 Section “Epoxy Injection Systems.” C. Execution 1. Epoxy injection work and materials shall be performed in accordance with Division 03 Section "Epoxy Injection Systems." 2. Contractor is responsible for location of all locations requiring epoxy injection prior to start of Work. 3. Contractor shall allow for Engineer/Architect inspection of all epoxy injection sites for condition as specified. 4. No payment will be allowed for Work executed without Engineer/Architect inspection and verification. 5. Remove and patch all ports, holes, temporary seal materials to match existing conditions. This is considered incidental to the Work. 6. Clean and paint the repair area limited to the disturbed surfaces to match existing surfaces. WI 11.7 COVE SEALANT A. Scope of Work 1. Work consists of furnishing all labor, materials, equipment, supervision and incidentals necessary to prepare concrete surfaces and install cove sealant between floor and vertical surfaces as shown on Drawings. Refer to Detail 11.7 for specific requirements. B. Materials 1. Joint sealant materials shall be as specified in Division 07 Section Concrete Joint Sealants." C. Execution 1. Intersection to be sealed shall be thoroughly cleaned by sandblasting to remove all contaminants and foreign material. 2. Entire Work area shall then be cleaned with compressed air to assure that all loose particles have been removed and that intersection is dry. Page 730 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 WORK ITEMS 020010 - 20 3. Properly prepared intersection shall be coated evenly and completely with joint primer material on each of intersecting faces in accordance with sealant manufacturer's recommendations. 4. After primer has cured, apply cove sealant to intersection such that sealant extends 0.75 in. onto each of intersecting faces. 5. Work cove sealant into joint so that all air is removed and tool to concave shape such that minimum throat dimension of no less than 0.5 in. is maintained. 6. Remove excess sealant and allow to cure. WI 16.0 TRAFFIC TOPPING A. Scope of Work 1. Work consists of furnishing all labor, materials, equipment, supervision and incidentals, including installation of joint sealant materials, necessary to prepare existing floor surfaces and install traffic topping. Coating of all vertical surfaces within Work limits shall be incidental to installation of traffic topping. Refer to Detail series 16.0 for specific requirements. B. Materials 1. Traffic topping materials shall be as specified in Division 07 Section "Traffic Coatings." C. Execution 1. Floor surface preparation shall be performed by coating system licensed applicator or under its direct supervision. 2. Shotblast surface preparation is required for floors. 3. Coating system shall be installed by licensed applicators in strict accordance with manufacturer's recommendations and referenced specification section. 4. Crack preparation, including installation of sealant material where required, is incidental to traffic topping work. 5. Coating system shall be thoroughly cured prior to Work areas being returned to service. WI 16.1 TRAFFIC TOPPING - VEHICULAR A. Refer to Work Item 16.0, "Traffic Topping" for Scope of Work, materials and procedure associated with this Work Item. Refer to Detail 16.1 for specific requirements. WI 21.0 P/T- REPAIR Page 731 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 WORK ITEMS 020010 - 21 WI 21.1 INSPECT P/T TENDON ANCHORAGE & REPAIR AT SLAB EDGE A. Scope of Work 1. Work consists of furnishing all labor, materials, equipment, supervision and incidentals necessary to expose tendon anchors for Engineer review of damage or deterioration to the anchorage assembly. Concrete work performed in association with this work will be paid separately under Work Item series 3.0. Refer to Detail 21.1 for specific requirements. B. Materials (Not Used) C. Execution 1. Remove concrete at anchorage locations in accordance with Work Item series 3.0 sufficient to permit clear viewing of the anchorage. Remove concrete only as shown and to the limits detailed at the anchorages. 2. Clean exposed tendon and anchorage assembly for inspection and condition documentation. Notify Engineer at least 48 hours before exposing anchorages, do not patch exposed tendon or anchorage until Engineer’s inspection is complete and Engineer gives approval to proceed with patching. 3. Clean and epoxy coat exposed reinforcing steel and anchor plate per Work Item series 3.0. 4. Re-cast concrete at anchorage locations in accordance with Work Item series 3.0 to match surrounding concrete. Concrete work performed in association with this work will be paid separately under Work Item series 3.0. WI 21.2 PROTECT EXPOSED P/T TENDON(S) A. Scope of Work 1. This work consists of furnishing all labor, materials, equipment, supervision and incidentals necessary to remove damaged tendon sheathing, re-grease (or epoxy coat tendons as approved by Engineer) in damaged area and install new sheathing. Concrete work performed in association with this work will be paid separately under Work Item series 3.0. Refer to Detail 21.20 for specific requirements. B. Materials 1. Material shall be as specified in Division 03 Section “Unbonded Post-Tensioned Concrete.” C. Execution Page 732 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 WORK ITEMS 020010 - 22 1. Remove damaged sheathing materials from exposed tendon. 2. Grease coating: a. Apply additional corrosion-inhibiting grease over the damaged area to completely fill any void or surface depression caused by the sheathing damage. 3. Epoxy coating option (use only as approved by Engineer). a. Clean tendon to remove grease residue from exposed tendon. b. Apply uniform coating of epoxy to exposed tendon. 4. Install split sheathing over exposed tendon. Sheathing shall overlap existing sheathing by at least two inches at each end. Sheathing shall be oriented such that the split is toward the bottom. 5. Tape entire length of repair, spirally wrapping tape around sheathing to provide at least two layers of tape. Taping shall overlap existing sheathing by 2 in. at each end. WI 25.0 MECHANICAL WI 25.1 MECHANICAL – ALLOWANCE A. Scope of Work 1. Mechanical allowance shall be all related utility work (drain lines, sprinkler lines, electrical conduit, junction boxes, etc.) associated with interruptions of these utilities to repair existing structural areas. 2. All utilities removed during Work shall be reinstalled in accordance with latest edition of electrical and mechanical codes in effect. Work ineligible for allowance includes Work covered by or incidental to Work Items within this Specification or for Work required through Contractor's negligence. B. Method of Payment 1. Mechanical work as approved in writing by Engineer/Architect prior to implementation, shall be paid for by Contractor. Contractor shall provide written documentation of costs for work performed, including invoices from subcontractors with any General Contractor's markup, to Engineer/Architect with each pay request. Contractor shall attach documentation and invoices to written authorization. At completion of project, any variation between allowance and actual cost documentation will be reflected in an adjustment of allowance amount. Page 733 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 WORK ITEMS 020010 - 23 WI 30.0 ELECTRICAL – LIGHTING WI 30.1 ELECTRICAL ALLOWANCE A. Scope of Work 1. Electrical allowance shall be all related utility work (drain lines, sprinkler lines, electrical conduit, junction boxes, etc.) associated with interruptions of these utilities to repair existing structural areas. 2. All utilities removed during Work shall be reinstalled in accordance with latest edition of electrical and mechanical codes in effect. Work ineligible for allowance includes Work covered by or incidental to Work Items within this Specification or for Work required through Contractor's negligence. B. Method of Payment 1. Electrical work as approved in writing by Engineer/Architect prior to implementation, shall be paid for by Contractor. Contractor shall provide written documentation of costs for work performed, including invoices from subcontractors with any General Contractor's markup, to Engineer/Architect with each pay request. Contractor shall attach documentation and invoices to written authorization. At completion of project, any variation between allowance and actual cost documentation will be reflected in an adjustment of allowance amount. WI 30.11 REPLACE LIGHT FIXTURES A. Scope of Work 1. Replace existing surface mounted and pole mounted light fixtures per Sheets E5, E6, and E7 of the project plans. WI 30.2 REMOVE AND REPLACE FIRE EXTINGUISHER CABINET A. Refer to Work Item 30.2 for Scope of Work, Material and Execution procedures associated with this Work Item. Refer to Detail 30.2 for specific requirements. WI 40.0 CONNECTIONS/BEARINGS WI 40.6 REMOVE EXISTING GUARDRAIL A. Refer to Work Item 40.6 for Scope of Work, Material and Execution procedures associated with this Work Item. Refer to Detail 40.6 for specific requirements. WI 40.7 INSTALL NEW BARRIER CABLE A. Refer to Work Item 40.7 for Scope of Work, Material and Execution procedures associated with this Work Item. Refer to Detail 40.7 for specific requirements. Page 734 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 WORK ITEMS 020010 - 24 WI 43.0 MISCELLANEOUS METALS WI 43.2 REMOVE SALVAGE AND INSTALL GUARDRAIL A. Refer to Work Item 43.2 for Scope of Work, Material and Execution procedures associated with this Work Item. Refer to Detail 43.2 for specific requirements. WI 43.4 REPAIR EXISTING BARRIER CABLE A. Refer to Work Item 43.4 “Repair Existing Barrier Cable” for Scope of Work, Material and Execution procedures associated with this Work Item. Refer to Detail 43.4 for specific requirements. WI 43.5 INSTALL NEW BOLLARD A. Refer to Work Item 43.5 “Install New Bollard” for Scope of Work, Material and Execution procedures associated with this Work Item. Refer to Detail 43.5 for specific requirements. WI 43.6 INSTALL STAIR #1 CANOPY CORRUGATED METAL COVER A. Refer to Work Item 43.6“Install Stair #1 Canopy Corrugated Metal Cover” for Scope of Work, Material and Execution procedures associated with this Work Item. Refer to Detail 43.6 for specific requirements. WI 43.7 SOUTH ENTRANCE IMPACT DAMAGE A. Refer to Work Item 43.7 for Scope of Work, Material and Execution procedures associated with this Work Item. Refer to Detail 43.7 for specific requirements. WI 45.0 PAINTING WI 45.1 PAINT TRAFFIC MARKINGS A. Scope of Work 1. Work consists of furnishing all labor, materials, equipment, supervision and incidentals necessary to locate, layout and paint exit ramp curbs and all other required pavement markings. B. Materials Page 735 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 WORK ITEMS 020010 - 25 1. Painting materials shall be as specified in Division 09 Section "Pavement Marking - Restoration." C. Execution 1. Unless otherwise indicated in the Construction Documents, stripes and paint color shall match all existing marks and be provided at same locations. 2. Where new striping layout is described in the Construction Documents that conflicts with existing striping layout, remove existing stripes in those locations where they conflict with new striping layout. See referenced specification section for removal requirements. 3. Where existing traffic marking layout is to be maintained, Contractor shall prepare drawing of existing traffic marking layout in work areas prior to starting with repairs. Contractor shall note stall width, angle of parking, directional traffic arrows and all other existing pavement markings. 4. Contractor shall submit striping plan for Engineer/Architect's review. 5. Engineer/Architect may inspect all layout and surface preparation for conditions in accordance with Division 09 Section "Pavement Marking-Restoration." WI 45.6 PAINT STRUCTURAL STEEL A. Scope of Work 1. Work consists of furnishing all labor, materials, equipment, supervision and incidentals necessary to contain, with full height barriers, preparation debris and paint during operations and prepare, prime and paint all structural steel and miscellaneous metal items as located on Drawings. B. Materials 1. Paint materials shall be as specified in Division 09 Section “Exterior Painting.” C. Execution 1. Contractor shall locate and verify with Engineer/Architect all Work areas. 2. Contractor shall verify color selection with Owner prior to start of Work. 3. Contractor shall take all necessary measures to contain, with full height barriers, sandblasting debris and paint to immediate Work area to protect public from injury and property from damage. 4. Contractor shall solvent clean any surface area with oil or grease build-up prior to receiving additional preparation in accordance with SSPC-SP1 and Division 09 Section "Exterior Painting." 5. Contractor shall prepare all surfaces with surface corrosion in accordance with SSPC-SP10 “Near White Metal Blast Cleaning” or SSPC-SP11 “Power Tool Cleaning to Bare Metal” and Division 09 Section "Exterior Painting." Page 736 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 WORK ITEMS 020010 - 26 6. Contractor shall remove all debris from Work area prior to application of primer or paint. 7. Contractor shall apply primer to all prepared metal surfaces on same day (within 8 hrs) as preparation operations. Apply primer and Paints according to Division 09 Section "Exterior Painting" and in strict accordance with manufacturer's recommendations. WI 45.7 CLEAN AND PAINT STAIR RAILINGS A. Scope of Work 1. Work consists of furnishing all labor, materials, equipment, supervision and incidentals necessary to contain debris, with full height barriers, cleaning, preparation and paint during operations and prepare, prime and paint all structural steel and miscellaneous metal items as located on Drawings. B. Materials 1. Paint materials shall be as specified in Division 09 Section “Exterior Painting.” C. Execution 1. Contractor shall locate and verify with Engineer/Architect all Work areas. 2. Contractor shall verify color selection with Owner prior to start of Work. 3. Contractor shall take all necessary measures to contain, with full height barriers, sandblasting debris and paint to immediate Work area to protect public from injury and property from damage. 4. Contractor shall solvent clean any surface area with oil or grease build-up prior to receiving additional preparation in accordance with SSPC-SP1 and Division 09 Section "Exterior Painting." 5. Contractor shall prepare all surfaces with surface corrosion in accordance with SSPC-SP10 “Near White Metal Blast Cleaning” or SSPC-SP11 “Power Tool Cleaning to Bare Metal” and Division 09 Section "Exterior Painting." 6. Contractor shall remove all debris from Work area prior to application of primer or paint. 7. Contractor shall apply primer to all prepared metal surfaces on same day (within 8 hrs) as preparation operations. Apply primer and Paints according to Division 09 Section "Exterior Painting" and in strict accordance with manufacturer's recommendations. WI 49.1 CATHODIC PROTECTION – DISCRETE ANODES A Scope of Work Page 737 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 WORK ITEMS 020010 - 27 1. This Work consists of furnishing all labor, materials, equipment, supervision and incidentals necessary to install galvanic anodes in concrete repair patches for various concrete repair Work Items as shown on Drawings. Refer to Detail 49.1 for specific requirements. B. Materials 1. Materials shall be as specified in Division 03 Section “Galvanic Anode Corrosion Protection System.” C. Execution 1. Concrete demolition and patching shall be in accordance with appropriate repair Work Item and is not a part of this Work Item. 2. Contractor shall install discrete anodes at (16) inches on center (maximum) in each patch around the perimeter of the repair. Final anode installation locations will vary, based on existing reinforcing steel layout; determine final installation layout with Engineer input in field. 3. Unless noted otherwise, Contractor shall install discrete anodes on mild reinforcing steel only. Post-tension tendons shall not receive anodes. 4. Discrete anodes are to be installed per Specifications to the reinforcing bar to clean/bare metal. Orient anodes towards center of concrete members where possible to maximize concrete cover. 5. Confirm electrical connection between anode tie wire and reinforcing steel by measuring DC resistance (ohm) with a multi-meter. Connection is acceptable if DC resistance is less than 1 ohm 6. For highly resistive repair concrete (latex, microsilica/pozzolan enhanced, etc.), bridging mortar between discrete anode and existing concrete substrate shall be installed to provide a proper electrically conductive path. 7. Coating of reinforcing steel and anode connection wires is not to occur until after unit is installed to existing steel. Discrete anode is not to be coated with epoxy. END OF SECTION 020010 Page 738 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 SECTION 025130 - GENERAL CONCRETE SURFACE PREPARATION PART 1 - GENERAL 1.1 DEFINITIONS A. DELAMINATIONS: Fracture planes, "internal cracks," within concrete. Typically, these fractures are parallel to the member face and vary in depth. B. NEAR-VERTICAL CHIPPED EDGES: Provide an edge dressed to within 20o of perpendicular of finished surface. C. SPALLS: Potholes, cavities or voids in concrete. Usually result of delamination migrating to face of concrete member. When fracture finally reaches surface, concrete encompassed by delamination breaks away, resulting in spall. D. UNSOUND CONCRETE: Concrete exhibiting one or more of: 1. Incipient fractures present beneath existing delaminated or spalled surfaces. 2. Honeycombing. 3. Friable or punky areas. 4. Deterioration from freeze-thaw action. E. SCALING: Deterioration which attacks mortar fraction (paste) of concrete mix. First appears as minor flaking and disintegration of concrete surface. Scaling eventually progresses deeper into concrete, exposing aggregate which breaks away. F. SHOTBLASTING: Scarification of concrete surfaces using an abraded metal shotrebound. See ICRI Guideline 03732 “Selecting and Specifying Concrete Surface Preparation for Sealers, Coatings, and Polymer Overlays.” PART 2 - PRODUCTS (NOT APPLICABLE) PART 3 - EXECUTION (NOT APPLICABLE) END OF SECTION 025130 Page 739 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 GENERAL CONCRETE SURFACE PREPARATION 025130 - 1 THIS PAGE LEFT INTENTIONALLY BLANK. GENERAL CONCRETE SURFACE PREPARATION 025130 - 1 Page 740 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 SURFACE PREPARATION FOR PATCHING AND OVERLAY 025140 - 1 SECTION 025140 - SURFACE PREPARATION FOR PATCHING AND OVERLAY PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of Contract, including General and Supplementary Conditions and Division 01 Specification Sections apply to this Section. 1.2 SUMMARY A. This Section includes the provision of all labor, materials, equipment, supervision and incidentals necessary to locate and remove all delaminated and unsound concrete, all existing failed patches, all existing surface spalls and potholes, and preparation of cavities created by removal to receive concrete patching material. B. This Section includes the provision of all labor, materials, equipment, supervision and incidentals necessary to prepare existing sound concrete slab surfaces to receive bonded concrete overlay. C. Related Sections: Following Sections contain requirements that relate to this Section: 1. Division 02 Section “Work Items” 2. Division 03 Section “Cast-in-Place Concrete – Restoration” 3. Division 03 Section “Prepackaged Repair Mortar” 1.3 REFERENCES A. "Specifications for Structural Concrete for Buildings" (ACI 301) by American Concrete Institute, herein referred to as ACI 301, is included in total as specification for this structure except as otherwise specified herein. B. Comply with provisions of following codes, specifications and standards except where more stringent requirements are shown on Drawings or specified herein: 1. ”Concrete Repair Guide” (ACI 546R-04) PART 2 - PRODUCTS (NOT APPLICABLE) PART 3 - EXECUTION Page 741 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 SURFACE PREPARATION FOR PATCHING AND OVERLAY 025140 - 2 3.1 INSPECTION A. Floor Slabs: 1. Floor slab delaminations: locate by sounding surface with hammer, rod, or chain drag. 2. When delaminated area is struck, distinct hollow sound is heard. 3. Contractor: sound all designated floors for delaminations. 4. Certain structural systems that contain thin slab thicknesses with Welded Wire Reinforcement or other small diameter reinforcing, such as waffle slab or precast tees, may have significant deterioration without evidence of delaminations. These structural systems require qualified personnel to provide additional inspections, primarily visual in nature, to define the extent of deterioration. 5. Contractor: Visually inspect thin slab thicknesses with small diameter reinforcing for deterioration. B. Vertical and Overhead Surfaces: 1. Vertical and overhead surface delaminations: locate by sounding appropriate member with hammer or rod. 2. Cracks, usually horizontal in orientation along beam faces, and vertical in orientation near column corners are indicators of delaminated concrete. 3. Contractor: sound only vertical and overhead surfaces that show evidence of cracking and/or salt and water staining. C. Delaminated areas, once located by Contractor, shall be further sounded to define limits. Mark limits with chalk or paint. D. Contractor: locate spalls by visual inspection and mark boundaries with chalk or paint after sounding surface. E. Engineer/Architect will define and mark additional unsound concrete areas for removal, if required. F. Areas to be removed shall be as straight and rectangular as practical to encompass repair and provide neat patch. G. Contractor: Locate and determine depth of all embedded REINFORCEMENT, and ELECTRICAL CONDUIT in repair area and mark these locations for reference during concrete removal. Do NOT nick or cut any embeds unless approved by Engineer/Architect. H. For overlay installation, boundaries of overlay areas will be as defined in project drawings and verified by Engineer/Architect. Page 742 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 SURFACE PREPARATION FOR PATCHING AND OVERLAY 025140 - 3 3.2 PREPARATION A. Temporary shoring may be required at concrete floor repair areas exceeding 5 sq ft and at any beam, joist, or column repair. Contractor: Review all marked removal and preparation areas and request clarification by Engineer/Architect of shoring requirements in questionable areas. Shores shall be in place prior to concrete removal and cavity preparation in any area requiring shores. B. Delaminated, spalled and unsound concrete floor areas: mark boundaries. All concrete shall be removed from within marked boundary to minimum depth of 0.75 in. using 15 to 30 lb chipping hammers equipped with chisel point bits. When directed by Engineer/Architect, chipping hammers less than 15 lb shall be used to minimize damage to sound concrete. Near vertical chipped edge shall be provided along perimeter of repair area where shown on drawings. Areas to be removed shall encompass repair and proved uniform cavity surface. If delaminations exist beyond minimum removal depth, chipping shall continue until all unsound and delaminated concrete has been removed from cavity. C. Where embedded reinforcement or electrical conduit is exposed by concrete removal, exercise extra caution to avoid damaging it during removal of unsound concrete. If bond between exposed embedded reinforcement and adjacent concrete is impaired by Contractor's removal operations, Contractor shall perform additional removal around and beyond perimeter of reinforcement for minimum of 0.75 in. along entire length affected at no cost to Owner. D. If rust is present on embedded reinforcement where it enters sound concrete, additional removal of concrete along and beneath reinforcement required. Additional removal shall continue until non-rusted reinforcement is exposed or may be terminated as Engineer/Architect directs. E. Sawcut patch and overlay boundaries to depth of 0.75 in. into floor slab, unless otherwise noted. No sawcutting required at overlay boundaries abutting existing vertical surface (wall, beam, curb, etc.). For vertical and overhead surfaces marked boundary may be sawcut, ground or chipped to depth of 0.5 in. to 0.625 in. into existing concrete, measured from original surface. All edges shall be straight and patch areas square or rectangular- shaped. Diamond blade saw or grinder with abrasive disk suitable for cutting concrete is acceptable for performing work. Edge cut at boundary shall be dressed perpendicular to member face. It shall also be of uniform depth, for entire length of cut. Exercise extra caution during sawcutting to avoid damaging existing reinforcement (ESPECIALLY POST-TENSIONING TENDONS AND SHEATHING) and electrical conduit and any other embedded items near surface of concrete. Any damage to existing reinforcement, post- tensioning tendons or sheathing during removals shall be repaired by Contractor with Engineer/Architect-approved methods at no additional cost to Owner. 3.3 INSPECTION OF REPAIR PREPARATION A. After removals are complete, but prior to final cleaning, exposed concrete surfaces and exposed reinforcement shall be inspected by Contractor and verified by Page 743 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 SURFACE PREPARATION FOR PATCHING AND OVERLAY 025140 - 4 Engineer/Architect for compliance with requirements of this Section. Where Engineer/Architect finds unsatisfactory surface or cavity preparation, Engineer/ Architect shall direct Contractor to perform additional removals. Engineer/Architect shall verify areas after additional removals. B. Contractor shall inspect embedded reinforcement and conduits exposed within cavity for defects due to corrosion or damage resulting from removal operations. Contractor shall notify Engineer/Architect of all defective and damaged reinforcement or conduits. Replacement of damaged or defective reinforcement or conduits shall be performed according to this Section and as directed by Engineer/Architect. C. After inspections of exposed surfaces and reinforcement are complete, Engineer/ Architect and Contractor shall measure and document removal and replacement quantities for payment, as required. 3.4 REINFORCEMENT AND EMBEDDED MATERIALS IN REPAIR AREAS A. All embedded reinforcement exposed during surface preparation that has lost more than 15% (10% if 2 or more consecutive parallel bars and/or tendons are affected) of original cross-section due to corrosion shall be considered DEFECTIVE. All non-defective exposed reinforcement that has lost section to extent specified above as direct result of Contractor's removal operations shall be considered DAMAGED. B. Embedded materials including, but not limited to, electrical conduit, corrosion protection systems and snow/ice melting equipment shall be protected by Contractor during removal operations. Damage due to removal operations shall be repaired by Contractor in accordance with national code requirements at no cost to Owner. Embedded materials which are defective due to pre-existing conditions may be repaired or replaced by Contractor or abandoned at Owner's option and cost. C. Supplement defective or damaged embedded reinforcement by addition of reinforcement of equal diameter with Class "B" minimum splice per ACI 318 beyond damaged portion of reinforcement. Secure new reinforcement to existing reinforcement with wire ties and/or approved anchors. Supplemental reinforcement shall be ASTM A615 Grade 60 steel installed in accordance with Division 03 specification Sections. Tendon supplement or repair materials, when applicable, shall be as required by Section "Work Items." D. Loose and supplemental reinforcement exposed during surface preparation shall be securely anchored prior to concrete placement. Loose reinforcement shall be adequately secured by wire ties to bonded reinforcement or shall have drilled-in anchors installed to original concrete substrate. Drilled-in anchors shall be Powers “Tie-Wire Lok-Bolt” anchors, ITW Ramset/Red Head “TW-1400” anchor, or approved equivalent. Supplemental reinforcing needed to be held off substrate shall be adequately secured by drilled-in anchors installed to original concrete substrate with Powers “Tie-Wire Spike”, ITW Ramset/Red Head Redi-Drive “TD4-112” anchors, or approved equivalent. Engineer/Architect will determine adequacy of wire ties and approve other anchoring Page 744 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 SURFACE PREPARATION FOR PATCHING AND OVERLAY 025140 - 5 devices prior to their use. Securing loose and supplemental reinforcement is incidental to surface preparation and no extras will be allowed for this Work. E. Concrete shall be removed to provide minimum of 3/4 in. clearance on all sides of defective or damaged exposed embedded reinforcement that is left in place. Minimum of 1.5-in. concrete cover shall be provided over all new and existing reinforcement. Concrete cover over reinforcement may be reduced to 1 in. with Engineer/Architect's approval if coated with an approved epoxy resin. F. Supplemental reinforcement and concrete removals required for repairs of defective or damaged reinforcement shall be paid for as follows: 1. Concrete removals and supplemental reinforcement required for repairs of DEFECTIVE reinforcement shall be paid for by Owner at unit price bid. 2. Concrete removals and supplemental reinforcement required for repairs of DAMAGED reinforcement shall be paid for by Contractor. 3.5 CLEANING OF REINFORCEMENT WITH DELAMINATION AND SPALL CAVITIES A. All exposed steel shall be cleaned of rust to bare metal by sandblasting. Cleaning shall be completed immediately before concrete placement to insure that base metal is not exposed to elements and further rusting for extended periods of time. Clean entire bar diameter be cleaned. B. After all sandblasting operations and cleanup are completed, paint all exposed steel with an approved epoxy. Protect prepared surfaces from damage prior to and during concrete placement. 3.6 PREPARATION OF CAVITY FOR PATCH PLACEMENT A. Floor slab and cavity surfaces will be examined prior to commencement of concrete placement operations. Sounding surface shall be part of examination. Any delamination noted during sounding shall be removed as specified in this Section. B. Cavities prepared by chipping or other impact methods shall be sandblasted to remove material that may impair concrete bonding. Sound concrete surfaces shall be prepared by shotblasting as previously specified in this section. Airblasting is required as final step to remove all debris including sand and dust. All debris shall be removed from site prior to commencement of concrete placement, bonding agent preparation, etc. as specified in Division 03 Sections. Page 745 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 SURFACE PREPARATION FOR PATCHING AND OVERLAY 025140 - 6 END OF SECTION 025140 THIS PAGE LEFT INTENTIONALLY BLANK. Page 746 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 GALVANIC ANODE CORROSION PROTECTION SYSTEM 032117 - 1 SECTION 032117 – GALVANIC ANODE CORROSION PROTECTION SYSTEM PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 1 Specification Sections, apply to this Section. 1.2 SUMMARY A. This Section includes furnishing all labor, tools, materials, equipment and services necessary to properly install embedded galvanic anodes. B. Embedded galvanic anodes are designed to provide localized corrosion protection to mild steel reinforcement that is located within a partial or full depth concrete repair. When placed at appropriate spacing, as recommended by the product manufacturer, along the perimeter of concrete patches or interface between new and existing concrete, galvanic anodes help control active corrosion and mitigate formation of new corrosion sites. C. Related Section: Following Sections contain requirements that relate to this Section: 1. Division 02 Section "General Concrete Surface Preparation." 2. Division 02 Section "Surface Preparation for Patching." 3. Division 03 Section "Cast-In-Place Concrete - Restoration.” 4. Division 03 Section “Prepackaged Repair Mortar” 1.3 QUALITY ASSURANCE A. The contractor shall provide submittals confirming the chloride penetration resistance of the repair material or bridging mortar by an independent testing laboratory prior to beginning work. 1. Concrete repair material or Bridging Mortar shall have a Rapid Chloride Penetration Resistance (ASTM C1202) above 1350 Coulombs or Bulk Electrical Resistivity (ASTM C1760) below 15,000 Ohm-cm as measured after 28-day wet-cure. B. Embedded galvanic anodes shall utilize chemical enhancement to keep the zinc active over the anode design life. Alkali-activated anodes shall have a pH of 14 or greater. Page 747 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 GALVANIC ANODE CORROSION PROTECTION SYSTEM 032117 - 2 C. Insulating materials such as epoxy bonding agents shall not be used[in any patch or concrete placement protected by galvanic anodes. D. Testing Agency: 1. Independent testing laboratory provided by Contractor and acceptable to Engineer/Architect. 2. Testing laboratory shall submit documented proof of ability to perform required tests. 3. Testing Agency is responsible for conducting, monitoring and reporting results of all tests required under this Section. Testing Agency has authority to reject material not meeting Specifications. 4. Testing of repair locations shall be performed by testing agency representatives that are NACE certified to CP2, CP3 or CP4. 5. Testing Agency shall submit the following information for Field Testing of Material unless modified in writing by Engineer/Architect: a. Project name and location. b. Contractor's name. c. Testing Agency's name, address and phone number. d. Anode manufacturer. e. Date of report. f. Testing Agency technician's name . g. Placement location within structure. h. Weather data: 1) Air temperatures. 2) Weather. 3) Wind speed. i. Date, time, and place of test. j. Related test data as required in Section “Field Quality Control by Testing Agency.” 1.4 REFERENCES A. Comply with provisions of following codes, specifications and standards except where more stringent requirements are shown on Drawings or specified herein: 1. ACI/ICRI: Concrete Repair Manual. 2. ACI Guideline No. 222R: – Corrosion of Metals in Concrete 3. ACI 562: Code Requirements for Evaluation, Repair and Rehabilitation of Concrete Buildings. 4. ACI RAP-8: Repair Application Procedure: Installation of Embedded Galvanic Anodes 5. ICRI Guideline 310.1R: Guide for Surface Preparation for the Repair of Deteriorated Concrete resulting from Reinforcing Steel Corrosion. Page 748 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 GALVANIC ANODE CORROSION PROTECTION SYSTEM 032117 - 3 6. ASTM A615/A615M: Standard Specification for Deformed and Plain CarbonSteel Bar for Concrete Reinforcement. 7. ASTM A82: Specification for Plain Steel Wire for Concrete Reinforcement. 8. ASTM B6-09 - Standard Specification for Zinc. 9. ASTM B418: Standard Specification for Cast and Wrought Galvanic Zinc Anodes. 10. ASTM C1202: Standard Test Method for an Electrical Indication of Concrete Ability to Resist Chloride Ion Penetration, 11. ASTM C1760: Standard Test Method for Bulk Electrical Conductivity of Hardened Concrete.” 1.5 DELIVERY, STORAGE, AND HANDLING A. Deliver all materials to site in original, unopened containers, bearing following information: 1. Name of product. 2. Name of manufacturer. 3. Batch number 4. Date of manufacture B. Store materials in unopened boxes in dry conditions and protect from extremes in temperature and humidity. Replace packages or materials showing any signs of damage with new material at no additional cost to Owner. 1.6 WARRANTY A. System manufacturer and Contractor shall furnish Owner written single source performance guarantee that the embedded galvanic anodes will remain electrochemically active, producing galvanic current and provide corrosion protection for a period of five years starting from the date of substantial completion of the project. PART 2 - PRODUCTS 2.1 MATERIALS A. Embedded galvanic anodes shall utilize zinc in compliance in compliance with ASTM B418 Type II (Z13000) and ASTM B6 Special High Grade (Z13001) with iron content less than 15 ppm. B. Embedded galvanic anodes shall be pre-manufactured, and contain sufficient quantity of metallic zinc to mitigate corrosion for a period of fifteen (15) years. Page 749 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 GALVANIC ANODE CORROSION PROTECTION SYSTEM 032117 - 4 Minimum amount of zinc shall be at least 100 grams. Amount of zinc shall be at least 200% of amount needed to satisfy anticipated service life based on electrochemical theory (Faraday’s Law) and based on currents that are expected to flow in anodes. Zinc shall be cast around steel tie wires to provide a durable zinc / steel connection as per NACE practice. Anodes shall be supplied with integral unspliced tie wires for direct connection to reinforcing steel. C. Embedded galvanic anodes shall be evaluated and certified by an independent organization. D. Embedded galvanic anodes shall have verifiable record with a minimum of 5 projects of similar size showing minimum five years satisfactory performance in similar field environment. Records shall demonstrate satisfactory flow of protective current throughout three-year period; including at least 0.2 mA after 1 year, and at least 0.1 mA after 3 years. Significant cathodic polarization of surrounding reinforcing steel shall be documented throughout this period. E. Repair mortars, concrete and bonding agents shall be Portland cement-based materials with volumetric resistivity below 15,000 ohm-cm, as measured after 28day wet cure and in saturated condition. Contractor shall provide submittals confirming the resistivity of repair materials prior to beginning work. Non-conductive repair materials such as epoxy, urethane, or magnesium phosphate shall not be permitted. F. Deformed bars for reinforcement shall be hot-rolled steel in accordance with ASTM A615/A615M-00, Grade 60 (Grade 400). G. Deliver, store, and handle all materials in accordance with manufacturer’s instructions. H. Available Products: Subject to compliance with the requirements, products that may be incorporated into the Work include, but are not limited to the following: Acceptable Products (Minimum Zinc Content 100 grams) are as follows: 1. Alkali Activated Embedded Galvanic Anodes: a. “Galvashield XP2 or XP4,” by Sika Corporation, Lyndhurst, NJ or by Vector Corrosion Technologies, Winnipeg Canada. b. Engineer approved equal. PART 3 - EXECUTION 3.1 CONCRETE REMOVAL AND PREPARATION A. Concrete removal, preparation of the concrete surface for patching shall be conducted under appropriate concrete partial or full depth repair work item and according to Section “Surface Preparation for Patching.” Page 750 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 GALVANIC ANODE CORROSION PROTECTION SYSTEM 032117 - 5 3.2 CLEANING AND REPAIR OF REINFORCING STEEL A. Clean exposed reinforcing steel of rust, mortar, etc. to provide sufficient electrical connection prior to installation of anodes. B. Secure loose reinforcing steel by tying tightly to other bars with steel tie wire. Newly secured reinforcing steel shall be tested to insure electrical continuity according to Section “Galvanic Anode Installation: Electrical Continuity” below. 3.3 GALVANIC ANODE INSTALLATION A. Galvanic anodes shall be installed along perimeter of repair or interface with spacing as indicated in Project Documents and in accordance with manufacturer recommendations. 1. In no case shall distance between anodes exceed 30 inches (760 mm). 2. Handle and install anodes in accordance with manufacturer’s written instructions. 3. Provide sufficient clearance between anodes and substrate to allow repair material to encase anode. 4. Install galvanic anodes immediately following preparation and cleaning of steel reinforcement. 5. Galvanic anodes shall be installed to provide minimum 2 inches (50 mm) concrete cover over the anodes. If less than 2 inches (50 mm) of concrete cover is expected, place anode behind bar and secure to clean reinforcing steel. 6. Secure galvanic anodes within 4 in (100 mm) of patch edge using anode tie wires, preferably Tie wires shall be wrapped at least one full turn in opposite directions around cleaned reinforcing steel and twisted tight to allow little or no free movement. Anode may be tied to a single bar or may be placed at an intersection between two bars and secured to each clean bar. B. Electrical Continuity 1. At all anode locations, Contractor to confirm and report electrical continuity between anode tie wire and reinforcing steel and between exposed reinforcing steel within the repair area by using a multi-meter on the lowest DC mV scale. Electrical continuity is acceptable if the DC mV difference between test points is equal to or less than 1 mV. Document testing and submit in accordance with Section “Submittals.” 2. If electrical continuity does not exist between anode unit and reinforcing steel, remove the anode, clean the steel, reinstall the anode and retest. If electrical continuity does not exist between reinforcing steel within the repair area, connect discontinuous steel to continuous steel by wrapping tightly with steel tie wire to provide electrical continuity. Page 751 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 GALVANIC ANODE CORROSION PROTECTION SYSTEM 032117 - 6 3.4 CONCRETE REPLACEMENT A. Provide bridging mortar completing surrounding anode and forming a connection to patch perimeter. B. Complete repair in accordance with appropriate work item. C. Do not damage the anode during concrete replacement or allow anode to be soaked with water greater than 20 minutes. 3.5 FIELD QUALITY CONTROL BY TESTING AGENCY A. Field Observations. 1. Presence of insulating materials. 2. Confirmation of material type installed. 3. Confirmation of material spacing and attachment. 4. Confirmation of material installation in accordance to manufacturer requirements. and as indicated in Contract Documents. 5. Confirm continuity of at least 10 anode locations or up to 5% of repair quantity identified by the Contractor as ready for concrete placement. END OF SECTION 032117 Page 752 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CAST-IN-PLACE CONCRETE RESTORATION 033021 - 1 SECTION 033021 - CAST-IN-PLACE CONCRETE - RESTORATION PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 1 Specification Sections, apply to this Section. 1.2 SUMMARY A. This Section specifies cast-in-place concrete, including reinforcement, concrete materials, mix design, placement procedures, and finishes. B. Work in other Sections related to Cast-in-Place Concrete: 1. Division 1 Section “Project Management and Coordination.” 2. Division 1 Section “Quality Control.” 3. Division 1 Section "Submittal Procedures." 4. Division 2 Section "Work Items." 5. Division 2 Section "General Concrete Surface Preparation." 6. Division 2 Section "Surface Preparation for Patching." 7. Division 7 Section “Traffic Coatings.” 8. Division 7 Section “Concrete Joint Sealants.” 9. Division 9 Section “Pavement Marking.” 1.3 DEFINITIONS A. Cementitious Materials: Portland cement alone or in combination with one or more of blended hydraulic cement, fly ash and other pozzolans, ground granulated blast-furnace slag, and silica fume. 1.4 SUBMITTALS A. General: In addition to the following, comply with submittal requirements in ACI 301. B. Product Data: For each type of manufactured material and product indicated. C. Design Mixes: For each concrete mix. Use form at end of this Section. D. Testing Agency: Promptly report all field concrete test results to Engineer, Contractor and Concrete Supplier. Page 753 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CAST-IN-PLACE CONCRETE RESTORATION 033021 - 2 1.5 QUALITY ASSURANCE A. Installer Qualifications: An experienced installer who has completed concrete work similar in material, design, and extent to that indicated for this Project and whose work has resulted in construction with a record of successful in-service performance. B. Manufacturer Qualifications: A firm experienced in manufacturing ready-mixed concrete products complying with ASTM C 94 requirements for production facilities and equipment. C. Source Limitations: Obtain each type of cement of the same brand from the same manufacturer's plant, each aggregate from one source, and each admixture from the same manufacturer. D. Comply with ACI 301, "Specification for Structural Concrete," including the following, unless modified by the requirements of the Contract Documents. 1. General requirements, including submittals, quality assurance, acceptance of structure, and protection of in-place concrete. 2. Formwork and form accessories. 3. Steel reinforcement and supports. 4. Concrete mixtures. 5. Handling, placing, and constructing concrete. E. Testing Agency Qualifications: 1. Independent agency, acceptable to authorities having jurisdiction, and acceptable to engineer, qualified according to ASTM C 1077 and ASTM E 329 for testing indicated. F. Testing Agency is responsible for conducting, monitoring and reporting results of all tests required under this Section. Testing Agency shall immediately report test results showing properties that do not conform to Project Specification requirements to Contractor’s authorized on-site representative and to Owner’s authorized on-site representative. G. Testing Agency: Submit following Field Test information for Project Concrete unless modified in writing by Engineer: 1. Project name and location. 2. Contractor’s name. 3. Testing Agency’s name, address, and phone number. 4. Concrete supplier. 5. Date of report. 6. Testing Agency technician’s name (sampling and testing). 7. Placement location within structure. 8. Time of batching. Page 754 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CAST-IN-PLACE CONCRETE RESTORATION 033021 - 3 9. Time of testing. 10. Elapsed time from batching at plant to discharge from truck at site. 11. Concrete mixture identification number. 12. Weather data: a. Air temperatures. b. Weather. 13. Field test data: a. Date, time and place of test. b. Slump. c. Concrete Temperature. d. Slump flow (for SCC). e. Air content. 14. Compressive test data: a. Cylinder number. b. Age of concrete when tested. c. Date and time of cylinder test. d. Curing time (field and lab). e. Cross-sectional area of cylinder. f. Compressive strength. g. Type of failure (at break). 1.6 REFERENCES A. American Concrete Institute (ACI): 1. ACI 117, “Standard Specifications for Tolerances for Concrete Construction and Materials.” 2. ACI 214R, “Evaluation of Strength Test Results of Concrete.” 3. ACI 301, “Specifications for Structural Concrete.” 4. ACI 302.1R, “Guide for Concrete Floor and Slab Construction.” 5. ACI 305R, “Hot Weather Concreting.” 6. ACI 306.1, “Cold Weather Concreting.” 7. ACI 308R, “Guide to Curing Concrete.” 8. ACI 308.1, “Standard Specifications for Curing Concrete.” 9. ACI 318, “Building Code Requirements for Structural Concrete & Commentary.” 10. ACI 347, “Guide to Formwork for Concrete.” 11. ACI 347.2 “Guide to Shoring/Reshoring of Concrete Multistory Buildings.” B. American Society for Testing and Materials (ASTM): 1. ASTM A 36, “Standard Specification for Carbon Structural Steel.” Page 755 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CAST-IN-PLACE CONCRETE RESTORATION 033021 - 4 2. ASTM A 185, “Standard Specification for Steel Welded Wire Reinforcement, Plain, for Concrete Reinforcement.” 3. ASTM A 615, “Standard Specification for Deformed and Plain Carbon -Steel Bars for Concrete Reinforcement.” 4. ASTM A 706, “Standard Specification for Low-Alloy Steel Deformed and Plain Bars for Concrete Reinforcement.” 5. ASTM A 775, “Standard Specification for Epoxy-Coated Steel Reinforcing Bars.” 6. ASTM A 884, “Standard Specification for Epoxy-Coated Steel Wire and Welded Wire Reinforcement for Reinforcement.” 7. ASTM C 31, “Standard Practice for Making and Curing Concrete Test Specimens in the Field.” 8. ASTM C 33, “Standard Specification for Concrete Aggregates.” 9. ASTM C 39, “Standard Test Method for Compressive Strength of Cylindrical Concrete Specimens.” 10. ASTM C 94, “Standard Specification for Ready-Mixed Concrete.” 11. ASTM C 138, “Standard Test Method for Unit Weight, Yield, and Air Content (Gravimetric) of Concrete.” 12. ASTM C 143, “Standard Test Method for Slump of Hydraulic Cement Concrete.” 13. ASTM C 150, “Standard Specification for Portland Cement.” 14. ASTM C 171, “Standard Specification for Sheet Materials for Curing Concrete.” 15. ASTM C 172, “Standard Practice for Sampling Freshly Mixed Concrete.” 16. ASTM C 173, “Standard Test Method for Air Content of Freshly Mixed Concrete by the Volumetric Method.” 17. ASTM C 231, “Standard Test Method for Air Content of Freshly Mixed Concrete by the Pressure Method.” 18. ASTM C 260, “Standard Specification for Air-Entraining Admixtures for Concrete.” 19. ASTM C 309, “Standard Specification for Liquid Membrane-Forming Compounds for Curing Concrete.” 20. ASTM C 494, “Standard Specifications for Chemical Admixtures for Concrete.” 21. ASTM C 567, “Standard Test Method for Determining the Density of Structural Lightweight Concrete.” 22. ASTM C 618, “Standard Specification for Coal Fly Ash and Raw or Calcined Natural Pozzolan for Use in Concrete.” 23. ASTM C 989, “Standard Specification for Ground Granulated Blast-Furnace Slag for Use in Concrete and Mortars.” 24. ASTM C 1218, “Standard Test Method for Water Soluble Chloride Ion in Mortar and Concrete.” 25. ASTM C 1315, “Standard Specification for Liquid Membrane-Forming Compounds Having Special Properties for Curing and Sealing Concrete.” 26. ASTM C 1611/C 1611M, “Standard Test Method for Slump Flow of Self- Consolidating Concrete.” PART 2 - PRODUCTS Page 756 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CAST-IN-PLACE CONCRETE RESTORATION 033021 - 5 2.1 FORMWORK A. Furnish formwork and form accessories according to ACI 301, ACI 347, and ACI 347.2. 2.2 STEEL REINFORCEMENT A. Epoxy-coated Reinforcing Bars: ASTM A775 B. Epoxy-Coated Welded Wire Fabric: ASTM A884, fabricated from as-drawn steel wire into flat sheets, mats only. Roll stock prohibited. C. Provide bar supports according to CRSI’s “Manual of Standard Practice.” Use all-plastic bar supports when in contact with exposed concrete surface. 2.3 CONCRETE MATERIALS A. Ready Mixed Concrete: Obtain concrete from plant with current certification from: 1. Concrete Materials Engineering Council. 2. Massachusetts Department of Transportation. 3. National Ready Mixed Concrete Association. 4. Prestressed Concrete Institute. B. Portland Cement: ASTM C 150, Types I or II or Type I/II. C. Fly Ash: ASTM C618, Class C or Class F. D. Ground-Granulated Blast Furnace Slag: ASTM C989, Gr. 100 or higher. E. Silica Fume: ASTM C1240. F. Normal-Weight Coarse Aggregate: ASTM C 33, Crushed and graded limestone or approved equivalent, Class 5S uniformly graded, not exceeding 3/4-inch nominal size. No cherts, opaline or crushed hydraulic-cement concrete is permitted. 1. Combine Aggregate Gradation: Well graded from coarsest to finest with not more than 18 percent and not less than 8 percent retained on an individual sieve, except that less than 8 percent may be retained on coarsest sieve and on No. 50 sieve, and less than 8 percent may be retained on sieves finer that No. 50. G. Normal-Weight Fine Aggregate: Natural sand conforming to ASTM C 33 and having preferred grading shown for normal weight aggregate in ACI 302.1R, Table 5.1. H. Water: Potable and complying with ASTM C 1602. 2.4 ADMIXTURES Page 757 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CAST-IN-PLACE CONCRETE RESTORATION 033021 - 6 A. General: Admixtures certified by manufacturer to contain no more than 0.1 percent water-soluble chloride ions by mass of cement and to be compatible with other admixtures. Do not use admixtures containing calcium chloride. B. General: Admixtures certified by manufacturer that all admixtures used are mutually compatible. C. Admixtures: Use admixtures according to manufacturer's written instructions. 1. Use water-reducing or high-range water reducing admixture in concrete, as required, for placement and workability. 2. Use water-reducing and retarding admixture when required by high temperatures, low humidity, or other adverse placement conditions. 3. Use high-range water-reducing admixture in pumped concrete, concrete for heavyuse industrial slabs, fiber reinforced concrete, and parking structure slabs, concrete required to be watertight, and concrete with a water-cementitious materials ratio below 0.45. 4. Use non-corrosive accelerator for all concrete, less than 8 inches thick, placed at air temperatures below 50 degrees Fahrenheit. 5. Use high range water reducing admixture and viscosity modifying admixture, where required, in Self-Consolidating Concrete (SCC). 6. Use corrosion-inhibiting admixture in parking structure slabs and other areas noted on drawings. D. Normal Water-Reducing Admixture: ASTM C 494, Type A. 1. Products: Subject to compliance with requirements, provide one of following: a. “Eucon Series,” Euclid Chemical Co. b. “WRDA Series,” W.R. Grace & Co. c. “Master Pozzolith Series,” or “Master PolyHeed Series,” BASF Corporation. d. “Plastocrete Series”, Sika Corporation. e. “OptiFlo Series” or “EcoFlo Series,” Premiere Concrete Admixtures. f. “Polychem Series” or “KB Series,” General Resource Technology. g. “LC-400 Series” or “LC-500 Series,” Russ Tech Admixtures, Inc. E. Mid-Range Water-Reducing Admixture: ASTM C 494, Type A. 1. Subject to compliance with requirements, provide one of following: a. “Eucon MR” or “Eucon X-15 and X-20,” Euclid Chemical Co. b. “Daracem Series” or “MIRA Series,” W.R. Grace & Co. c. “Master Polyheed Series,” BASF Corporation. d. “Sikaplast Series” or “Plastocrete Series”, Sika Corporation. e. “Polychem 1000” or “KB Series,” General Resource Technology. f. “Finishease-NC,” Russ Tech Admixtures, Inc. Page 758 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CAST-IN-PLACE CONCRETE RESTORATION 033021 - 7 g. “OptiFlo Series” or “EcoFlo Series,” Premiere Concrete Admixtures. F. High-Range, Water-Reducing Admixture (Superplasticizer): ASTM C 494, Type F. 1. Products: Subject to compliance with requirements, provide one of following: a. “Eucon 37” or “Eucon SP-Series” or “Plastol Series,” Euclid Chemical Co. b. “Daracem Series” or “ADVA Series,” W.R. Grace & Co. c. “Master Rheobuild 1000”, “PS 1466” or “Master Glenium Series,” BASF Corporation. d. “Sikament Series” or “Sika ViscoCrete Series,” Sika Corporation. e. “Melchem Series,” General Resource Technology. f. “Superflo 443” or “Superflo 2000 Series,” Russ Tech Admixtures, Inc. g. “EcoFlo Series” or “UltraFlo Series,” Premiere Concrete Admixtures. G. Water-Reducing and Retarding Admixture: ASTM C 494, Type B or D. 1. Products: Subject to compliance with requirements, provide one of following: a. “Eucon Retarder-75”, “Eucon DS” or “Eucon Stasis.” Euclid Chemical Co. b. “Daratard-17” or “Recover,” W.R. Grace & Co. c. “MasterSet R Series” or “MasterSet Delvo Series,” BASF Corporation. d. “Sikatard Series,” or “Plastiment Series” or “Plastocrete Series,” Sika Corporation. e. “Polychem R,” General Resource Technology. f. “LC-400 Series” or “LC-500 Series,” Russ Tech Admixtures, Inc. g. “OptiFlo Series,” Premiere Concrete Admixtures. H. Air Entraining Admixture: ASTM C260. 1. Products: Subject to compliance with requirements, provide one of following: a. “Air-Mix,” “Eucon Air-Series” or “AEA-92,” Euclid Chemical Co. b. “Daravair Series” or “Darex Series,” W.R. Grace & Co. c. “Master Air AE90”, or Master Air AE 200”, or “Master Air VR10,” BASF Corporation. d. “Sika AEA Series,” or “Sika AIR Series,” Sika Corporation. e. “ConAir Series,” Premiere Concrete Admixtures. f. Polychem “VR” or “VRC” or “Polychem AE,” General Resource Technology. g. “RSA-10,” Russ Tech Admixtures, Inc. I. Non-Chloride, Non-Corrosive Water-Reducing, Accelerating Admixture: ASTM C 494, Type C or E. 1. Products: Subject to compliance with requirements, provide one of following: Page 759 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CAST-IN-PLACE CONCRETE RESTORATION 033021 - 8 a. “Eucon AcN-Series,” “Accelguard 80,” “Accelguard NCA,” or “Accelguard 90,” by Euclid Chemical Company. b. “DCI,” “PolaraSet,” “Lubricon NCA,” “Daraset” or “Gilco,” by W.R. Grace & Co. c. “MasterSet FP 20” or “MasterSet AC 534,” by BASF Corporation. d. “Sika Set NC,” “Plastocrete 161FL”, or “Sika Rapid-1,” by Sika Corporation. e. “Catexol 2000 RHE,” by Axim Concrete Technologies. f. “Polychem NCA” or “Polychem Super Set,” General Resource Technology. g. “LCNC-166,” Russ Tech Admixtures, Inc. J. Corrosion Inhibiting Admixture shall be capable of forming a protective barrier and minimizing chloride reactions with steel reinforcement in concrete. 1. Products: Subject to compliance with requirements, provide one of the following: a. “Eucon CIA” or “Eucon BCN,” Euclid Chemical Company. b. “DCI” or “DCI-S,” W.R. Grace. c. “MasterLife CI 30,” BASF Corporation. d. “Sika CNI,” Sika Corporation. e. “Catexol 1000 CN-CI,” Axim Concrete Technologies. f. “Polychem CI,” General Resource Technology. g. “Russ Tech RCI,” Russ Tech Admixtures, Inc. 2. Add at rate of 3 gal/cu yd. of concrete, which shall inhibit corrosion to 9.9 lb of chloride ions per cu. yd. of concrete. Calcium Nitrite based corrosion inhibitor shall have a concentration of 30 percent, plus or minus 2 percent of solids content. 2.5 CURING MATERIALS A. Evaporation Retarder: Waterborne, monomolecular film forming, manufactured for application to fresh concrete. 1. Evaporation Retarder: a. AquaFilm J74 by Dayton Superior Corporation, Miamisburg, OH b. Eucobar; Euclid Chemical Co. c. E-Con; L&M Construction Chemicals, Inc. d. MasterKure ER 50; BASF Corporation. e. SikaFilm; Sika Corporation. f. Sure-Film (J-74); Dayton Superior Corporation. g. “EVRT”, Russ Tech Admixtures, Inc. h. “Barrier,” Premiere Concrete Solutions. B. Absorptive Cover: AASHTO M 182, Class 2, burlap cloth made from jute or kenaf, weighing approximately 9 oz./sq. yd. (305 g/sq. m) dry. Materials must be free of harmful substances, such as sugar or fertilizer, or substances that may discolor the concrete. To Page 760 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CAST-IN-PLACE CONCRETE RESTORATION 033021 - 9 remove soluble substances, burlap should be thoroughly rinsed in water before placing it on the concrete. C. Moisture-Retaining Cover: ASTM C 171, polyethylene film or white burlap-polyethylene sheet. D. Water: Potable. 2.6 CONCRETE MIXTURES A. Proportion mixtures determined by either laboratory trial mix or field test data bases, as follows: 1. Proportion normal-weight concrete according to ACI 211.1 and ACI 301. 2. Provide different mixtures as the season warrants, as well as each type and strength of concrete or for different placing methods. B. Use a qualified independent testing agency for preparing and reporting proposed Mixture Proportions for the laboratory trial mix basis. C. Requirements for normal-weight concrete mix are shown on Drawings: 1. Compressive strength 2. Slump 3. Water-cementitious materials ratio 4. Air content D. Supplementary cementitious materials: For concrete exposed to deicers, limit percentage, by weight, of cementitious materials according to ACI 318 requirements. E. Air Entrainment: 1. See General Notes on Drawings for total average air content (percent by volume). 2. Average air content shall exceed value stated in General Notes on Drawings. 3. Permissible variation for any one test result from specified average total air content: plus or minus 1.5 percent unless noted otherwise on General Notes on Drawings. 4. Hardened concrete shall have an air void spacing factor of 0.0080 in. maximum. Specific surface (surface area of air voids) shall be 600 in2 per cu in. of air-void volume, or greater. Concrete mixes not meeting these values as determined by ASTM C 457 may require adjustments unless accepted in writing by Engineer.” F. Chloride Ion Content of Mixture: 1. Water soluble chloride ion content of concrete shall not exceed 0.06 percent by weight of cement for pre-stressed concrete and 0.15 percent for reinforced concrete. (ACI 318 Chapter 4 Table 4.4.1“Maximum Chloride Ion Content for Corrosion Protection of Reinforcement”) Testing procedure to determine chloride ion content shall conform to ASTM C 1218. Page 761 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CAST-IN-PLACE CONCRETE RESTORATION 033021 - 10 2. Concrete chloride ion content shall be determined by Testing Agency prior to placement. Cast samples from current production of concrete mix proposed for superstructure. 3. Concrete not meeting the requirements of paragraph “Water soluble chloride ion content of concrete…” above, shall contain appropriate amount of calcium nitrite. Concrete supplier shall provide laboratory test results showing the amount of excess chloride ion content in the concrete mixture contributed by the aggregates. For each pound of chloride ion in excess of the amount allowed, mix shall contain calcium nitrite (30 percent, plus or minus 2 percent, solids content) on one-to-one basis (one gallon of calcium nitrite for one lb. of excess chloride ion). Calcium nitrite used to offset chloride ions is in addition to calcium nitrite used as a corrosion inhibitor. Maximum of 1.5 lb. of chloride ion per cubic yard may be offset in this manner. G. Admixtures: Use admixtures according to manufacturer’s written instructions. 1. Consider using water-reducing admixture or high-range water-reducing admixture (Superplasticizers), OR admixtures that achieve self-consolidating concrete, as required, for placement, workability, finishing and when required, increased flowability. 2. Consider using water-reducing and retarding admixture when required by high temperatures, low humidity, or other adverse placement conditions. 3. Use high range water-reducing admixture in pumped concrete, concrete for parking structure slabs, concrete required to be watertight, and concrete with a water-cementitious materials ratio of 0.45 or less. Use normal or mid-range water reducing admixture for concrete with water-cementitious materials ratio greater than 0.45. 4. Use corrosion-inhibiting admixture in concrete mixes where indicated. H. When concrete mixture contains calcium nitrite admixture, (or other ionic salts that affect the chloride permeability test), perform rapid chloride permeability test for submitted mixture and for control sample. Control sample shall have the same mixture and watercementitious materials ratio as submitted mixture, except calcium nitrite admixture shall not be used. I. Slump (ACI 301, Part 4 header “Slump”): 1. Maximum slump for concrete is indicated on Drawings. Where field conditions require slump to exceed that shown, increased slump shall be obtained by use of high range water reducers (superplasticizers) only, and Contractor shall obtain written acceptance from Engineer who may require an adjustment to mix. 2. All concrete containing high-range water-reducing admixture (superplasticizer) shall have a verified initial slump of 2– 3 in. Final slump after the addition of the superplasticizer shall be 6–9 in. as required by the contractor to properly place the concrete. Before permission for plant addition of superplasticizer to be granted by Engineer, fulfill following requirements: Page 762 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CAST-IN-PLACE CONCRETE RESTORATION 033021 - 11 a. Submit letter from testing laboratory which developed original mixture proportions, for each super plasticized mixture, certifying volume of mix water which will produce specified slump and water/cement ratio, taking into account aggregate moisture content. b. Submit plant computer printout of mixture ingredients for each truckload of super plasticized concrete with delivery of that truckload. Mix water volume greater than that certified shall be cause for concrete rejection. c. Over-retarding or crusting of flatwork surface: cause for concrete rejection. d. Segregation or rapid slump loss (superplasticizer life) due to incompatibility or under-dosing: cause for concrete rejection. J. Engineer’s acceptance of mixture proportions shall not relieve Contractor from responsibility for any variation from requirements of Contract Documents unless Contractor has in writing called Engineer’s attention to each such variation at time of submission and Engineer has given written approval of each such variation. K. Adjustment to Concrete Mixtures: Adjustments to mixture proportions may be requested by Contractor when characteristics of materials, job conditions, weather, test results, or other circumstances warrant, as accepted by Engineer. Laboratory test data for revised mixture and strength results shall be submitted to and accepted by Engineer before using in work. 2.7 CONCRETE MIXING A. Ready-Mixed Concrete: Measure, batch, mix, and deliver concrete according to ASTM C 94 and ASTM C 1116, and furnish batch plant-printed ticket information at delivery to site. 1. When air temperature is between 85 and 90 deg F, reduce mixing and delivery time from 1-1/2 hours to 75 minutes; when air temperature is above 90 deg F, reduce mixing and delivery time to 60 minutes. B. Provide plant-printed batch ticket for each batch discharged and used in work, indicating project identification name and number, date, mixture identification number, date, time of batching, mixing time, quantity and details of materials, amount of water introduced and water permitted by plant to be added, if any. C. Project-Site Mixing: Measure, batch, and mix concrete materials and concrete according to ASTM C 94. Mix concrete materials in appropriate drum-type batch machine mixer. 1. For mixer capacity of 1 cu. yd. (0.76 cu. m) or smaller, continue mixing at least one and one-half minutes, but not more than five minutes after ingredients are in mixer, before any part of batch is released. 2. For mixer capacity larger than 1 cu. yd. (0.76 cu. m), increase mixing time by 15 seconds for each additional 1 cu. yd. (0.76 cu. m). 3. Provide batch ticket for each batch discharged and used in the Work, indicating Project identification name and number, date, mix type, mix time, quantity, and amount of water added. Record approximate location of final deposit in structure. Page 763 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CAST-IN-PLACE CONCRETE RESTORATION 033021 - 12 2.8 MATERIAL ACCESSORIES A. Extended Open Time Epoxy Bonding Agent: Three component, water based, epoxy modified portland cement bonding agent and corrosion inhibitor coating providing the recommended Manufacturer’s open time in which to apply repair mortar. Product shall be capable of achieving bond strength of 2,700 psi per ASTM C 882. 1. Acceptable materials for this Work are: a. “Duralprep A.C.” by The Euclid Chemical Company, Cleveland, OH. b. “Sika Armatec 110 EpoCem”, by Sika Corporation, Lyndhurst, NJ. B. Epoxy Adhesive: 2 or 3 component, 100 percent solids, 100 percent reactive compound suitable for use on dry or damp surfaces. Product shall be capable of achieving bond strength of 1,800 psi per ASTM C 882. 1. Acceptable materials for this Work are: a. “MasterEmaco P 124” or “MasterEmaco ADH 326,” by Master Builders Solutions b. “Kemko 001 or 008”, by ChemCo Systems, Inc., Redwood City, CA. c. “Dural #452 and Dural Series”, by The Euclid Chemical Company, Cleveland, OH. d. Sikadur 32 Hi-Mod LPL”, by Sika Corporation, Lyndhurst, NJ. C. Epoxy Coating for Existing Exposed Non-prestressed Steel Reinforcement or Welded Wire Reinforcement: 1. Provide one of following epoxy coatings: a. “Sikadur 32 Hi-Mod,” Sika Chemical Corp. b. “MasterEmaco ADH 326,” Master Builders Solutions c. “Scotchkote 413 PC,” 3M Company. d. “Dural 452 MV,” The Euclid Chemical Company. e. “Resi-Bond (J-58),” Dayton Superior Corporation. D. For mechanical tension splices of reinforcement: 1. All splices to develop 125 percent of specified yield strength of bars, or of smaller bar in transition splices. Acceptable products: a. Bar-Lock Rebar Coupler, by Dayton Superior. b. Bar-Grip or Grip-Twist, by Barsplice Products, Inc. c. Extender HRC 500 Series Coupler, by Headed Reinforcement Corp. d. Splice Sleeve, by NMB. e. LENTON Splices, by Erico. Page 764 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CAST-IN-PLACE CONCRETE RESTORATION 033021 - 13 E. Compression splices: Mechanically coupled splices in accordance with ACI 318, Chapter 12. F. Joint Fillers 1. Joint filler in slabs and curbs per ASTM D1751 Asphalt impregnated fiber board; as shown on Drawings. Acceptable products as follows: a. “Flexcell,” Knight-Celotex Corp. b. “Fibre Expansion Joint,” W.R. Meadows, Inc. 2. Joint filler used vertically to isolate walls from columns or other walls: White molded polystyrene bead board type. 3. Joint cover used to bridge gap between columns and grade walls, retaining walls, or basement walls: Minimum width: Gap width plus 4 in. For gaps over 3 in. wide, protect cover with protection board sized to span gap satisfactorily. Acceptable products: a. “Sealtight Premoulded Membrane Vapor Seal,” W.R. Meadows, Inc., Elgin, Illinois. b. “Sealtight Melgard,” W.R. Meadows, Inc., Elgin, Illinois and shall be applied according to manufacturer’s instructions. 2.9 TOOLS A. Slab Jointing 1. Concrete groovers: For tooled joints in concrete: a. For concrete not exceeding 4 in. thickness, use groover with 1 in. deep v-cut bit, 0.5 in. surface width and 3/16 in. to 1/4 in. edge radius. b. For concrete exceeding 4 in. thickness, use groover with 1.5 in. deep v-cut bit, 0.5 in. surface width and 3/16 in. to 1/4 in. edge radius. 2. Saw Cut Joints: a. Acceptable tool: “Soff-Cut Saw Model 310” or “Model G2000,” Soff-Cut International, Corona, CA. 1) Cut joint as soon as concrete will support weight of operator and saw without deforming. 2) Joint shall be 1 in. deep for concrete thickness of 4 in. or less. Joint shall be 1.5 in. deep for concrete exceeding 4 in. thickness. Do not cut reinforcement. 3) Extend joint to adjacent vertical surface within 30 minutes of cutting. 4) Retool or grind saw cut joint before installing sealant to provide equivalent dimensions, shape and volume as joint obtained by tooled joint. Surface width shall be 0.5 in. with 3/16 to 1/4 in. edge radius. Page 765 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CAST-IN-PLACE CONCRETE RESTORATION 033021 - 14 B. All joints subject to acceptance by sealant installer. Concrete contractor to rework rejected joints until acceptable to sealant installer. PART 3 - EXECUTION 3.1 PRECONSTRUCTION MEETING A. Conduct a preconstruction meeting addressing the concrete preparation, installation, protection, quality control, and acceptance of Work. 3.2 FORMWORK A. Design, construct, erect, shore, brace, and maintain formwork according to ACI 301 and ACI 347. 3.3 STEEL REINFORCEMENT A. Comply with CRSI's "Manual of Standard Practice" for fabricating, placing, and supporting reinforcement. 3.4 JOINTS A. General: Construct joints true to line with faces perpendicular to surface plane of concrete. B. Construction Joints: Locate and install so as not to impair strength or appearance of concrete, at locations indicated or as approved by Engineer. C. Isolation Joints: Install joint-filler strips at junctions with slabs-on-grade and vertical surfaces, such as column pedestals, foundation walls, grade beams, and other locations, as indicated. 1. Extend joint filler full width and depth of joint, terminating flush with finished concrete surface, unless otherwise indicated. 3.5 CONCRETE PLACEMENT A. Comply with recommendations in ACI 304R for measuring, mixing, transporting, and placing concrete. B. Do not add water to concrete during delivery, at Project site, or during placement. C. Consolidate concrete with mechanical vibrating equipment. D. Cold Weather Placement: Comply with ACI 306.1. Page 766 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CAST-IN-PLACE CONCRETE RESTORATION 033021 - 15 E. Hot Weather Placement: Comply with ACI 305 R. 3.6 FINISHING FORMED SURFACE. A. Rough-Formed Finish: As-cast concrete texture imparted by form-facing material with tie holes and defective areas repaired and patched, and fins and other projections exceeding 1/4 inch (6 mm) in height rubbed down or chipped off. 1. Apply to concrete surfaces not exposed to public view. B. Related Unformed Surfaces: At tops of walls, horizontal offsets, and similar unformed surfaces adjacent to formed surfaces, strike off smooth and finish with a texture matching adjacent formed surfaces. Continue final surface treatment of formed surfaces uniformly across adjacent unformed surfaces, unless otherwise indicated. 3.7 FINISHING FLOORS AND SLABS A. Flatwork in Horizontal Areas (BROOM Finish, ACI 301, Section 5 header “Broom or Belt Finish”: 1. Bullfloat immediately after screeding. Complete before any excess moisture or bleed water is present on surface (ACI 302.1R, Article 8.3.3). The use of power trowels is discouraged; however, if they are used the following applies: a. Use minimal passes so as to not overwork the concrete. b. At the contractor’s expense a petrographic analysis will be required in each area where a power trowel is used to verify the air content at the slab surface is within specified limits. 2. After excess moisture or bleed water has disappeared and concrete has stiffened sufficiently to allow operation, give slab surfaces coarse transverse scored texture by drawing broom across surface. Texture shall be as accepted by Engineer from sample panels. 3. Finish tolerance: ACI 301, Paragraph 5.3.4.2 and ACI 117, paragraph 4.5.7: The gap at any point between the straightedge and the floor (and between the high spots) shall not exceed 0.5 in. In addition, floor surface shall not vary more than plus or minus 0.75 in. from elevation noted on Drawings anywhere on floor surface. 4. Before installation of flatwork and after submittal, review, and approval of concrete mixture proportions, Contractor shall fabricate two acceptable test panels simulating finishing techniques and final appearance to be expected and used on Project. Test panels shall be minimum of 4 ft. by 4 ft. in area and shall be reinforced and cast to thickness of typical parking and drive area wearing surface in Project. (Maximum thickness of test panels need not exceed 6 in.) Contractor shall finish panels following requirements of paragraphs above. Finished panels (one or both) may be rejected by Engineer, in which case Contractor shall repeat procedure on rejected panel(s) until Engineer acceptance is obtained. Accepted test panels shall be cured in accordance with Specifications and may be incorporated into Project. Page 767 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CAST-IN-PLACE CONCRETE RESTORATION 033021 - 16 Accepted test panels shall serve as basis for acceptance/rejection of final finished surfaces of all flatwork. 5. Finish all concrete slabs to proper elevations to ensure that all surface moisture will drain freely to floor drains, and that no puddle areas exist. Contractor shall bear cost of any corrections to provide for positive drainage. B. Flatwork subject to pedestrian traffic: 1. Concrete surfaces at all walking areas subject to pedestrian traffic shall provide a smooth, slip resistant walking surface for pedestrians with these minimum requirements: a. Shall provide walking surfaces in accordance with ASTM – F 1637 Standard Practice for Safe Walking Surfaces and “Americans with Disabilities Act (ADA), Accessibility Guidelines (ADAAG)”. b. Adjoining walkway surfaces shall be flush and meet the following minimum requirements: 1) Changes in level of less than ¼ inch in height may be without edge treatment as shown in ADA Figure 303.2 and on the Drawings. 2) Changes in Level between ¼ inch and ½ inch height shall be beveled with a slope no greater than 1:2 as shown in ADA Figure 303.3 and on the Drawings. 3) Changes in level greater than ½ inch in height are not permitted unless they can be transitioned by means of a ramp with minimum requirements shown on the Drawings. 4) Openings in floor or ground surfaces shall not allow passage of a sphere more than ½ inch diameter except as allowed for elevators and platform lifts as shown in ADA Figure 302.3 and on the Drawings. c. Walkway surfaces shall provide a slip resistant surface. 1) Concrete surfaces shall be toweled and finished to provide a slip resistant finish. 2) Contractor shall provide sample area with slip resistant surface finish. 3) Static coefficient of friction for walking surfaces shall be measured on a dry surface by the NBS – Brungraber machine using a silastic sensor shoe and shall be 0.6 or larger for a level surface and 0.8 or larger for ramps. 3.8 TOLERANCES A. Comply with ACI 117, "Specifications for Tolerances for Concrete Construction and Materials." 3.9 CONCRETE PROTECTION AND CURING Page 768 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CAST-IN-PLACE CONCRETE RESTORATION 033021 - 17 A. Protect freshly placed concrete from premature drying and excessive cold or hot temperatures. Comply with ACI 306.1 for cold-weather protection and ACI 305R for hotweather protection during placement. Keep concrete continually moist prior to final curing by evaporation retarder, misting, sprinkling, or using absorptive mat or fabric covering kept continually moist. B. Evaporation Retarder: Apply evaporation retarder to unformed concrete surfaces if hot, dry, or windy conditions cause moisture loss approaching 0.1 lb/sq. ft. x h before and during finishing operations. Apply material according to manufacturer’s written instructions one or more times after placement, screeding and bull floating concrete, but prior to float finishing. Repeated applications are prohibited after float finishing has begun. 1. Acceptable evaporation retarder materials for this Work are: a. “Cimfilm”, by Axim Concrete Technologies. b. “MasterKure ER 50,” by BASF Corporation. c. “Aquafilm”, by Conspec Marketing & Manufacturing Co., Inc. d. “Sure-Film (J-74)’, by Dayton Superior Corporation. e. “Eucobar”, or “Tamms Surface Retarder”, by The Euclid Chemical Company, Cleveland, OH. f. “E-Con”, by L&M Construction Chemicals, Inc. g. “EVRT”, by Russ Tech Admixtures, Inc. h. “SikaFilm”, by Sika Corporation, Lyndhurst, NJ. C. Immediate upon conclusion of finishing operation cure concrete in accordance with ACI 308 for duration of at least seven days by moisture curing or moisture retaining covering. Provide additional curing immediately following initial curing and before concrete has dried. 1. Continue method used in initial curing. 2. Material conforming to ASTM C171. 3. Other moisture retaining covering as approved by Engineer/Architect. 4. During initial and final curing periods maintain concrete above 50°. 5. Prevent rapid drying at end of curing period. D. Concrete surfaces to receive slab coatings or penetrating sealers shall be cured with moisture curing or moisture-retaining cover. E. Curing Methods: Cure formed and non-formed concrete moisture curing, moistureretaining-cover curing, curing compound, or a combination of these as follows: 1. Moisture Curing: Keep surfaces continuously moist for not less than seven days with the following materials: a. Water. b. Continuous water-fog spray. Page 769 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CAST-IN-PLACE CONCRETE RESTORATION 033021 - 18 c. Absorptive cover, water saturated and kept continuously wet. Cover concrete surfaces and edges with 12-inch (300-mm) lap over adjacent absorptive covers. 2. Moisture-Retaining-Cover Curing: Cover concrete surfaces with moistureretaining cover for curing concrete, placed in widest practicable width, with sides and ends lapped at least 12 inches (300 mm), and sealed by waterproof tape or adhesive. Immediately repair any holes or tears during curing period using cover material and waterproof tape. 3.10 FIELD QUALITY CONTROL A. Testing Agency: Contractor shall engage a qualified independent testing and inspecting agency acceptable to the Engineer to sample materials, perform tests, and submit test reports during concrete placement according to requirements specified in this Article. Perform tests according to ACI 301. B. Sample concrete in accordance with ASTM C 172. C. Epoxy Coated Material: 1. Perform field inspection of installed epoxy coated material under provisions of Division 1 Section “Quality Control.” 2. Repair all epoxy coating damage due to fabrication and handling, using a mirror to find any damage on undersides. 3. Repair all damaged areas using manufacturer’s recommended patching material and method. 4. No damaged area shall be left uncorrected. 5. Epoxy coated welded wire reinforcement with consistent visible holes in epoxy coating (particularly at mesh intersections): unacceptable. Remove from project. D. Temperature: 1. Test temperature of concrete in accordance with ASTM C 1064/C 1064M and ACI 301 each time cylinders are taken or as directed by the Engineer. E. Slump Test: 1. Conduct one slump test in accordance with ASTM C 143/C 143M per truck load of ready-mixed concrete delivered to Project at truck for superstructure concrete. 2. Conduct slump test in accordance with ASTM C143/C 143M and ACI 301 for foundation concrete. 3. When high-range water-reducing admixture (superplasticizer) is used, initial slump must be verified by Testing Agency. F. Water Content: 1. Water content or water-cementitious materials ratio shall be verified by use of the Microwave Test in accordance with AASHTO T 318. Page 770 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CAST-IN-PLACE CONCRETE RESTORATION 033021 - 19 2. Conduct test each time test cylinders are taken and as directed by Engineer. G. Air Content: 1. General Contractor: Coordinate all parties involved to produce conforming concrete. 2. Sample freshly-mixed concrete at point of final placement in accordance with ASTM C 172 and conduct one air content test in accordance with ASTM C 231 or ASTM C 173 for each truck of ready-mix, air entrained concrete delivered to Project. H. Concrete Compressive Strength: 1. Make test cylinders in accordance with ASTM C 31 and test in accordance with ASTM C 39 as follows: a. Take minimum of three sets of cylinders for each 100 cu yds. or fraction thereof, of each Mixture of concrete placed in any one day. b. A set of cylinders shall be comprised of two 6 inch by 12 inch cylinders or three 4 inch by 8 inch cylinders. c. At Contractor’s option and cost, cylinders may be taken to verify concrete strength prior to form removal. d. Testing Agency: Provide and maintain site cure box for cylinders. 2. Sample plastic concrete for testing at point of final placement, in accordance with ASTM C 172. Engineer will select sampling locations which may include points where plastic concrete has already been screeded and floated. Sample concrete for test cylinders to be used to verify concrete compressive strength for posttensioning as near as possible to actual tendon anchorages. 3. Cover specimens properly, immediately after finishing. Protect outside surfaces of cardboard molds, if used, from contact with sources of water for first 24 hours after molding. 4. Cure test cylinders per ASTM C 31 as follows: a. To verify compressive strength prior to form removal or for additional test cylinders required due to cold weather concreting conditions: 1) Store test specimens on structure as near to point of sampling as possible and protect from elements in same manner as that given to portion of structure as specimen represents. 2) Transport to test laboratory no more than 4 hours before testing. Remove molds from specimens immediately before testing. b. To verify 28-day compressive strength: 1) During first 24 hours after molding, store test specimens under conditions that maintain temperature immediately adjacent to Page 771 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CAST-IN-PLACE CONCRETE RESTORATION 033021 - 20 specimens in range of 60 to 80 degrees F. and prevent loss of moisture from specimens. 2) Remove test specimens from molds at end of 20 +/- 4 hours and store in moist condition at 73.4 +/- 3 degrees F. until moment of test. Laboratory moist rooms shall meet requirements of ASTM C 511. 5. Compression test for non-prestressed concrete: a. Test one set of cylinders at 7 days. b. Test one set of cylinders at 28 days. c. Test one set of cylinders at 56 days for concrete strength requirement of 7000 psi or greater. 6. Hold one set of cylinders in reserve for use as Engineer directs. 7. Unless notified by Engineer, reserve cylinders may be discarded without being tested after 56 days. I. Report all nonconforming test results to Engineer and others on distribution lists via fax or email. Follow up with colored paper copies to flag the non-conformances. J. Monthly, submit a graph showing distribution of compressive strength test results and air content test results. Include microwave test results for concretes with a water cementitious ratio less than or equal to 0.40 concrete. 3.11 EVALUATION AND ACCEPTANCE OF WORK A. Acceptance of Repairs (ACI 301): 1. Acceptance of completed concrete Work will be according to provisions of ACI 301. 2. Repair areas shall be sounded by Engineer and Contractor with hammer or rod after curing for 72 hours. Contractor shall repair all hollowness detected by removing and replacing patch or affected area at no extra cost to Owner. 3. If shrinkage cracks appear in repair area when initial curing period is completed, repair shall be considered defective, and it shall be removed and replaced by Contractor at no extra cost. 3.12 CONCRETE MIX DESIGN FORM A. See appendix to this Section for concrete mix design form. END OF SECTION 033021 Page 772 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CAST-IN-PLACE CONCRETE RESTORATION 033021 - 21 Page 773 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CAST-IN-PLACE CONCRETE RESTORATION 033021 - 22 APPENDIX: Concrete Mix Design Submittal Form I. GENERAL INFORMATION Project: City: General Contractor: Concrete Supplier: Mixture Identification No.: Concrete Grade: Use (Describe)1: 1 example: floor slabs, topping, columns, etc. II. MIXTURE PROPORTIONING DATA Proportioning Based on (Check only one): Standard Deviation Analysis: _____ or Trial Mix Test Data: _____ Mixture Characteristics: (see Mixtures in Drawings General Notes) Density: pcf; Air: % specified Slump in. before superplasticizer Slump in. after superplasticizer Or for SCC: Spread in. Strength: psi (28 day); WALKER SUBMITTAL STAMP CONTRACTOR SUBMITTAL STAMP III. MATERIALS Aggregates: (size; type; source; gradation report; specification) Page 774 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CAST-IN-PLACE CONCRETE RESTORATION 033021 - 23 Coarse: Fine: Other Materials: Type Product-Manufacturer (Source) Cement: Flyash, slag, or other pozzolan: Silica Fume Processed Ultra Fine Fly Ash HRM Air Entraining Agent: Water Reducer High Range Water Reducer (HRWR / superplasticizer) Non-Corrosive Accelerator Retarder Fibers Other(s): IV. MIX PROPORTIONS (2) WEIGHT (lbs.) (per yd3) ABSOLUTE VOL. (cu. ft.) (per yd3) Cement: Fine Aggregate: (3) Coarse Aggregate: (3) Flyash, slag, or other pozzolan: Silica Fume Processes Ultra-Fine Fly Ash HRM Water: (.4) (gals. & lbs.) Entrained Air: (oz.) Fibers: (Other) : TOTALS: Page 775 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CAST-IN-PLACE CONCRETE RESTORATION 033021 - 24 NOTES: (2) Mix proportions indicated shall be based on data used in section VII or IX. (3) Based on saturated surface dry weights of aggregates. (4) Includes ALL WATER, including added water and free water contained on aggregates. V. RATIOS VI. SPECIFIC GRAVITIES Water(1) lb. = lb. = Fine Aggregate: Cementitious Material(2) Coarse Aggregate: Fine Agg. lb. = lb. = Total Agg. NOTES: (1) Includes ALL water, including added water and free water contained on aggregates. (2) Cementitious materials include cement, fly ash, slag, silica fume, HRM, Processed UltraFine Fly Ash or other pozzolan. VII. ADMIXTURES Air Entraining Agent (A.E.A.): oz. per yd3 oz. per 100# cement Superplasticizer oz. per yd3 oz. per 100# cement Water Reducer oz. per yd3 oz. per 100# cement Non-corrosive Accelerator oz. per yd3 oz. per 100# cement Retarder oz. per yd3 oz. per 100# cement Other oz. per yd3 oz. per 100# cement Lithium Nitrate gal. per yd3 VIII. STANDARD DEVIATION ANALYSIS: Yes N/A (Complete this section only if Mixture was developed using standard deviation analysis of previous project test results. If other method was used, check "N/A".) Page 776 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CAST-IN-PLACE CONCRETE RESTORATION 033021 - 25 Number of Tests Evaluated: (One test is average of two cylinder breaks) Attach copy of test data considered: Standard Deviation: (Single Group) Standard Deviation: (Two Groups) Required average compressive strength: f'cr = f'c + psi NOTE: Mixture shall be proportioned in accordance with ACI 301 section 4.2.3 to achieve average compressive strength f'cr equal to or greater than the larger of one of the following equations: (4.-3) f'cr = f'c + 1.34ks [s= calculated standard deviation] or (4-4) f'cr = f'c + 2.33ks – 500 or (4-5) f’cr = 0.9f’c + 2.33ks (for f’c> 5,000 psi) (Refer to ACI 301 for required average when data are not available to establish standard deviation. For post-tensioning projects, see also special requirements for strength required to apply initial post-tensioning.) MIXTURE CHARACTERISTICS (As shown on drawings) Slump = in. Air Content = % Unit Wet Wt. = pcf Unit Dry Wt. = pcf MIXTURE CHARACTERISTICS (Based on proportioning data) Initial Slump = in. Final Slump in. Unit Wet Wt.= pcf. Unit Dry Wt. = pcf. Air Content = % IX. TRIAL MIXTURE TEST DATA: Yes N/A (Complete this section only if Mixture Proportion is based on data from trial test mixture(s) batched by testing agency or Contractor. If other method was used, check "N/A".) Age (days) Mix #1 (comp. str.) Mix #2 (comp. str.) Mix #3 (comp. str.) Page 777 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CAST-IN-PLACE CONCRETE RESTORATION 033021 - 26 7 7 28 28 28 28 day average compressive strength, psi NOTE: Mixture shall be proportioned in accordance with ACI 301 section 4.2.3 to achieve average compressive strength f'cr equal to or greater than the larger of one of the following equations: (Less than 3000) f'cr = f'c + 1000 or (3000 to 5000) f'cr = f'c + 1200 or (Over 5000) f’cr = 1.1f’c + 700 For post-tensioning projects, see also special requirements for strength required to apply initial post-tensioning. MIXTURE CHARACTERISTICS (as shown on drawings) Slump = in. Air Content = % Unit Wet Wt. = pcf Unit Dry Wt. = pcf MIXTURE CHARACTERISTICS (Based on proportioning data) Initial Slump = in. Final Slump in. Unit Wet Wt.= pcf. Unit Dry Wt. = pcf. Air Content = % X. OTHER TEST DATA Water Soluble Chloride Ion Content of mix: %(by weight of cement) ASTM C 1218 Page 778 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CAST-IN-PLACE CONCRETE RESTORATION 033021 - 27 Hardened Air Content (per ASTM C457): Air content: % Air void spacing Factor in. Specific surface: in2/in3 Chloride Ion Content of Co ncrete Mixture: ASTM C 1218 Shrinkage (Length Chang e, Average) per ASTM C1 57: % @ 4 days % @ 7 days % @ 14 days % @21 days % @28 days XI. Remarks: 2024, Walker Consultants. Ready Mix Concrete Supplier Information Name: Address: Phone Number: Date: Main Plant Location: Miles from Project Site: Secondary or Backup Plant Location: Miles from Project Site: My signature below certifies that I have read, understood, and will comply with the requirements of this Section. Signature Page 779 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CAST-IN-PLACE CONCRETE RESTORATION 033021 - 28 Typed or Printed Name REQUIRED ATTACHMENTS Coarse aggregate grading report Fine aggregate grading report Concrete compressive strength data used for calculation of required average strength and for calculation of standard deviation Chloride ion data and related calculations Admixture compatibility certification letter Shrinkage information per ASTM C157 ASTM C 457 Alkali Content Data and Calculations OR ASTM C1293, ASTM C1260, ASTM C 1567 or CE CRD-C662 Test report for each aggregate Page 780 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CAST-IN-PLACE CONCRETE RESTORATION 033021 - 29 THIS PAGE LEFT INTENTIONALLY BLANK. Page 781 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 PREPACKAGED REPAIR MORTAR 033760 - 1 SECTION 033760 – PREPACKAGED REPAIR MORTAR PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of Contract, including General and Supplementary Conditions and Division 01 Specification Sections apply to this Section. 1.2 SUMMARY A. This Section includes the provision of all labor, materials, supervision and incidentals necessary to prepare deteriorated or damaged concrete surfaces and install prepackaged concrete repair mortar to formed horizontal, vertical and overhead surfaces to restore original surface condition and integrity. B. Related Sections: Following Sections contain requirements that relate to this Section: 1. Division 01 Section "Submittal Procedures." 2. Division 02 Section "Work Items." 3. Division 02 Section "General Concrete Surface Preparation." 4. Division 02 Section "Surface Preparation for Patching." 5. Division 03 Section "Cast-In-Place Concrete Restoration.” 6. Division 07 Section “Concrete Joint Sealants.” 7. Division 07 Section "Traffic Coatings." 8. Division 09 Section "Pavement Marking." 1.3 QUALITY ASSURANCE A. Work shall conform to requirements of ACI 301 as applicable except where more stringent requirements are shown on Drawings or specified in this Section. B. Testing Agency: 1. Independent testing laboratory employed by Contractor and acceptable to Engineer. 2. Accredited by AASHTO under ASTM C1077. Testing laboratory shall submit documented proof of ability to perform required tests. C. Sampling and testing of mortar shall be performed by ACI certified Concrete Field Technicians Grade I. Certification shall be no more than three years old. D. Testing Agency is responsible for conducting, monitoring and reporting results of all tests required under this Section. Testing Agency has authority to reject mortar not meeting Page 782 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 PREPACKAGED REPAIR MORTAR 033760 - 2 Specifications. Testing Agency does not have the authority to accept mortar that does not meet specifications. E. Testing Agency shall submit the following information for Field Testing of Concrete unless modified in writing by Engineer: 1. Project name and location. 2. Contractor's name. 3. Testing Agency's name, address and phone number. 4. Mortar manufacturer. 5. Date of report. 6. Testing Agency technician's name (sampling and testing). 7. Placement location within structure. 8. Weather data: a. Air temperatures. b. Weather. c. Wind speed. 9. Date, time, and place of test. 10. Compressive test data: a. Cube or cylinder number. b. Age of sample when tested. c. Date and time of test. d. Compressive strength. 1.4 REFERENCES A. "Standard Specification for Structural Concrete" (ACI 301) by American Concrete Institute, herein referred to as ACI 301, is included in total as specification for this structure except as otherwise specified herein. B. Comply with provisions of following codes, specifications and standards except where more stringent requirements are shown on Drawings or specified herein: 1. "Building Code Requirements for Structural Concrete" (ACI 318), American Concrete Institute, herein referred to as ACI 318. 2. "Hot Weather Concreting" reported by ACI Committee 305. 3. "Cold Weather Concreting" reported by ACI Committee 306. 4. “Standard Specification for Curing Concrete” (ACI 308.1) C. Contractor shall have following ACI publications at Project construction site at all times: 1. "Standard Specifications for Structural Concrete (ACI 301) with Selected ACI and ASTM References," ACI Field Reference Manual, SP15. Page 783 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 PREPACKAGED REPAIR MORTAR 033760 - 3 2. "Hot Weather Concreting" reported by ACI Committee 305. 3. "Cold Weather Concreting" reported by ACI Committee 306. D. American Society for Testing and Materials (ASTM): 1. ASTM C109, "Test Method for Compressive Strength of Hydraulic Cement Mortars (Using 2-in. or 50-mm Cube Specimens)." 2. ASTM C31, “Test Method for Compressive Strength of Cylindrical Concrete Specimens.” 3. ASTM C1583, “Standard Test Method for the Tensile Strength of Concrete Surfaces and the Bond Strength or Tensile Strength of Concrete Repair and Overlay Materials by Direct Tension (Pull-off Method)” 1.5 SUBMITTALS A. Make submittals in accordance with requirements of Division 01 and as specified in this Section. B. Contractor: At preconstruction meeting, submit procedures for demolition, surface preparation, material batching, placement, finishing, and curing of application. Provide procedure to protect fresh patches from severe weather conditions. C. Testing Agency: Promptly report all mortar test results to Engineer and Contractor. Include following information: 1. See Article "Quality Assurance," paragraph "Testing Agency shall submit...." 2. Strength determined in accordance with ASTM C109. PART 2 - PRODUCTS 2.1 MANUFACTURERS A. Manufacturer: Subject to compliance with requirements, provide products of one of following, only where specifically named in product category: 1. update since SIKA bought them. 2. Euclid Chemical Corporation (Euclid), Cleveland, OH 3. King Construction Products (King), Burlington, ON 4. Mapei Corporation (MAPEI), Deerfield Beach, FL 5. Sika Corporation (Sika), Lyndhurst, NJ. 2.2 MATERIALS A. Horizontal Repair and Form and Pour Mortar: Shall be prepackaged cementitious repair mortar capable of horizontal and form and pour partial depth applications, achieving a Page 784 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 PREPACKAGED REPAIR MORTAR 033760 - 4 minimum 3,000 psi compressive strength at 7 days and 5,000 psi compressive strength at 28 days per ASTM C39 as certified by manufacturer with maximum lineal shrinkage of 0.10% at 28 days. Extend per manufacturer’s instructions as required for deeper placements. 1. Acceptable cementitious repair materials for this Work are as follows: a. “MasterEmaco S440, b. “Planitop 11,” by MAPEI. c. “Sikacrete 211,” by Sika. d. Other types may be used only with Engineer's approval in writing prior to bidding. B. Rapid Strength Repair Mortar: Shall be prepackaged, cementitious repair mortar. Repair mortar shall be capable of application achieving a minimum 3,500 psi compressive strength at 1 day and 5,000 psi compressive strength at 28 days per ASTM C39 as certified by manufacturer. Extend per manufacturer’s instructions as required for deeper placements. 1. Acceptable materials for this Work are as follows: a. “MasterEmaco T430,” b. “Planitop 18 ES” by MAPEI. c. “Sikaquick 1000,” by Sika. d. Other types may be used only with Engineer's approval in writing prior to bidding. C. Trowel Applied Repair Mortar: Shall be prepackaged, cementitious repair mortar capable of vertical/overhead application by trowel achieving a minimum 3,000 psi compressive strength at 7 days and 4,500 psi compressive strength at 28 days per ASTM C 109 as certified by manufacturer. 1. Acceptable materials for this Work are as follows: a. “MasterEmaco N425,” . b. “Planitop XS,” by MAPEI c. “Sikaquick VOH,” by Sika. d. Other types may be used only with Engineer's approval in writing prior to bidding. D. Horizontal Topping Mortar: Shall be prepackaged cementitious repair mortar capable of horizontal partial depth applications on minimum thickness of 0.5 inches and a maximum thickness of 2 inches, achieving a minimum 3,000 psi compressive strength at 7 days and 5,000 psi compressive strength at 28 days per ASTM C109 as certified by manufacturer. The mortar is not to be extended. 1. Acceptable materials for this Work are as follows: Page 785 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 PREPACKAGED REPAIR MORTAR 033760 - 5 a. “MasterEmaco T1061,” b. “Planitop 15,” by MAPEI. c. “SikaTop 111 Plus,” by Sika. d. Other types may be used only with Engineer's approval in writing prior to bidding. 2.3 MATERIAL ACCESSORIES A. Extended Open Time Epoxy Bonding Agent: Three component, water based, epoxy modified portland cement bonding agent and corrosion inhibitor coating providing the recommended Manufacturer’s open time in which to apply repair mortar. 1. Acceptable materials for this Work are: a. “MasterEmaco P124,” b. “Planibond 3C,” by MAPEI. c. “Armatec 110 EpoCem”, by Sika. B. Bonding Grout: Bonding grout shall consist of prepackage repair material mixed with sufficient water to form stiff slurry to achieve consistency of "pancake batter." C. Clear, Waterborne, Membrane-Forming Curing and Sealing Compound: ASTM C 1315, Type 1, Class A. D. Floor repairs to receive a traffic bearing waterproofing membrane of penetrating PART 3 - EXECUTION 3.1 INSTALLATION A. Epoxy Bonding Agent Extended Open Time: 1. In strict accordance with manufacturer’s recommendations, mix and apply epoxy bonding agent to all areas as indicated on Drawings. 2. Allow epoxy bonding agent to dry a minimum 2 hours, but no more than the Manufacturer’s recommended open time prior to placing repair mortar. B. Bonding Grout: 1. Mix bonding grout and scrub into SSD repair substrate with a stiff broom to all areas as indicated on Drawings. 2. Place repair material prior to initial set of grout. If grout sets prior to placement of repair material, complete remove grout from surface and re-clean prior to proceeding with new grout placement and repair mortar. C. Mortar Placement: Mortar materials shall be placed in strict accordance with manufacturer's instructions. Properly proportioned and mixed mortar material shall be Page 786 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 PREPACKAGED REPAIR MORTAR 033760 - 6 placed using tools to consolidate mortar so that no voids exist within new material and continuous contact with base concrete is achieved. D. Form and Pour Repair Mortar Placement: Mix and apply in strict accordance with manufacturer’s written instructions, to achieve a maximum 9” slump. Consolidate mortar so that no voids exist and continuous contact with base concrete is achieved. E. Vertical and Overhead Repairs: Mortar materials shall be placed in strict accordance with manufacturer's instructions. Properly proportioned and mixed mortar material shall be placed using tools to consolidate mortar so that no voids exist within new material and continuous contact with base concrete is achieved. Supplemental wire mesh shall be required for delamination and spall repairs greater than two inches in depth. F. Finishing: 1. Apply a nonslip broom finish to top of floor patches and to exterior concrete platforms, steps, and ramps. Immediately after float finishing, slightly roughen trafficked surface by brooming with fiber-bristle broom perpendicular to main traffic route. 2. Provide a surface finish similar to adjacent surfaces for vertical and overhead partial depth repairs. 3. Finish formed surfaces similar to adjacent surfaces. 3.2 CONCRETE PROTECTION AND CURING A. Protect freshly placed concrete from premature drying and excessive cold or hot temperatures. Comply with ACI 306.1 for cold-weather protection and ACI 305R for hotweather protection during placement. Keep concrete continually moist prior to final curing by evaporation retarder, misting, sprinkling, or using absorptive mat or fabric covering kept continually moist. B. Immediate upon conclusion of finishing operation cure concrete in accordance with ACI 308.1 for duration of at least seven (7) days by curing methods listed below. Provide additional curing immediately following initial curing and before concrete has dried. 1. During initial and final curing periods maintain concrete above 50°. 2. Prevent rapid drying at end of curing period. C. Concrete surfaces to receive slab coatings or penetrating sealers shall be cured with moisture curing or moisture-retaining-cover curing. D. Curing Methods: Cure formed and non-formed concrete moisture curing, moistureretaining-cover curing, curing compound, or a combination of these as follows: 1. Moisture Curing: Keep surfaces continuously moist for not less than seven days with the following materials: a. Water. b. Continuous water-fog spray. Page 787 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 PREPACKAGED REPAIR MORTAR 033760 - 7 c. Absorptive cover, water saturated and kept continuously wet. Cover concrete surfaces and edges with 12-inch (300-mm) lap over adjacent absorptive covers. 2. Moisture-Retaining-Cover Curing: Cover concrete surfaces with moistureretaining cover for curing concrete, placed in widest practicable width, with sides and ends lapped at least 12 inches, and sealed by waterproof tape or adhesive. Immediately repair any holes or tears during curing period using cover material and waterproof tape. 3. Curing compound: Apply curing compound in accordance with manufacturer’s instructions. 3.3 FIELD QUALITY CONTROL A. Testing Agency: Contractor shall engage a qualified independent testing and inspecting agency acceptable to the Engineer to sample materials, perform tests, and submit test reports during concrete placement according to requirements specified in this Article. Perform tests according to ACI 301. B. Testing Frequency: Perform one set of strength testing and one bond test for each product used for each day's work. Prepare samples in accordance with ASTM C31. C. Compressive Strength Testing: Determine strength at 3, 7, and 28 days. Each test shall consist of two 6-inch diameter cylinders or three 4-inch diameter cylinders. Testing shall be in accordance with ASTM C39. D. Compressive Strength Testing: Determine strength at 3, 7, and 28 days. Each test shall consist of three 2-inch cubes. Testing shall be in accordance with ASTM C109 using as placed mortar. E. Bond Testing: Bond testing shall be performed at 7 days in accordance with ASTM C1583. 3.4 EVALUATION AND ACCEPTANCE OF WORK A. Acceptance of Repairs (ACI 301): 1. Acceptance of completed concrete Work will be according to provisions of ACI 301. 2. Repair areas shall be sounded by Engineer and Contractor with hammer or rod after curing for 72 hours. Contractor shall repair all hollowness detected by removing and replacing patch or affected area at no extra cost to Owner. 3. If shrinkage cracks appear in repair area when initial curing period is completed, repair shall be considered defective, and it shall be removed and replaced by Contractor at no extra cost. Page 788 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 PREPACKAGED REPAIR MORTAR 033760 - 8 4. Patches shall be considered defective if average strength does not meet minimum strength at 28 days or if average bond strength does not meet minimum requirements of 150 psi. END OF SECTION 033760 Page 789 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 EPOXY INJECTION SYSTEMS 036300 - 1 SECTION 036300 - EPOXY INJECTION SYSTEMS PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of Contract, including General and Supplementary Conditions and Division 01 Specification Sections apply to this Section. 1.2 SUMMARY A. This Section includes the provision of all labor, materials, equipment, supervision and incidentals necessary to prepare cracks in structural concrete members and inject them with a 2-component, moisture-insensiteve, 100 percent solids, low-viscosity epoxy resin system. B. Related Sections: Following Sections contain requirements that relate to this Section: 1. Division 01 Section "Submittal Procedures." 2. Division 02 Section "Work Items." 3. Division 02 Section "General Concrete Surface Preparation." 4. Division 02 Section "Surface Preparation for Patching." 1.3 QUALITY ASSURANCE A. Testing Agency will be independent testing laboratory employed by Contractorand approved by Engineer/Architect. B. Testing Agency is responsible for conducting, monitoring and reporting to Owner results of all field tests of epoxy injection and installation required under this Section with copy of all reports to Engineer and Contractor. C. Submit following information for Field Testing of Epoxy Injection Installation unless modified in writing by Engineer/Architect: 1. Project name and location. 2. Contractor's name. 3. Testing Agency's name, address and phone number. 4. Epoxy material supplier. 5. Date of report. 6. Testing Agency technician's name (sampling and testing). 7. Placement location within structure. 8. Epoxy material data: Page 790 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 1. EPOXY INJECTION SYSTEMS 036300 - 2 a. Epoxy type. b. Gel type. c. Width of cracks injected (if applicable). d. Crack conditions (dry or wet). e. Injection port spacing. f. Initial and (if different) constant injection pressures. g. Use rate of epoxy. 9. Weather data: a. Air temperatures. b. Weather. c. Wind speed. 10. Field test data: a. Date, time and place of test. b. Thickness of epoxy in crack or void. D. Qualifications: 1. Contractor Qualifications: Contractor shall be qualified in the field of concrete repair and protection with a minimum of 5 years experience in application of similar systems and products on projects of similar size and scope. a. Successful completion of a minimum of 3 projects of similar size and complexity to specified Work. b. Contractor shall maintain qualified personnel who have received product training by a manufacturer’s representative. c. Install materials in accordance with all safety and weather condtions required by the manufacturer, or as modified by applicable rules and regulations of local, state, and federal authorities having jurisdiction. 2. Manufacturer Qualifications: The manufacturer of the specified product shall be ISO 9001:2000 Certified and have in existence a recognized ongoing quality assurance program independently audited on a regular basis.The manufacturer shall have a minimum 15 years of experience in manufacturing of surface hardener. E. Pre-Construction Meetings: Conduct Pre-Construction meeting at Project site to comply with requirements of Division 01 and as specified in this Section. 1. Schedule and convene meeting a minimum of 1 week prior to commencing Work of this Section. Page 791 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 1. EPOXY INJECTION SYSTEMS 036300 - 3 2. Review requirements for application, including surface preparation specified under other Sections, substrate condition and pretreatment, minimum curing period, forecasted weather conditions, special details, installation procedures, testing and inspection procedures, protection, and repair. 3. Discuss procedures for protecting adjacent finished Work. 1.4 REFERENCES A. "Standard Specifications for Structural Concrete," (ACI 301) by American Concrete Institute, herein referred to as ACI 301, is included in total as specification for this structure except as otherwise specified herein. B. Comply with provisions of following codes, specifications and standards except where more stringent requirements are shown on Drawings or specified herein: 1. "Building Code Requirements for Reinforced Concrete," (ACI 318), American Concrete Institute, herein referred to as ACI 318. 2. "Causes, Evaluation, and Repair of Cracks in Concrete Structures" (ACI 224.112), American Concrete Institute. 3. "State-of-the-Art Report on Parking Structures" (ACI 362), American Concrete Institute. 4. ”Specification for Crack Repair by Epoxy Injection” (ACI 503.7), American Concrete Institute. 5. “Guide for the Application of Epoxy and Latex Adhesives for Bonding Freshly Mixed and Hardened Concretes”, (ACI 503.6), American Concrete Institute. 6. "Standard Specification for Bonding Hardened Concrete, Steel, Wood, Brick, and Other Materials to Hardened Concrete with a Multi-Component Epoxy Adhesive" (ACI 503.1), American Concrete Institute. 7. "Guide for Repair of Concrete Bridge Superstructures" Reported by ACI Committee 546 (ACI 546.1). C. Contractor shall have following ACI/ICRI publications at Project construction site at all times: 1. ”Specification for Crack Repair by Epoxy Injection” (ACI 503.7), American Concrete Institute.” Structural Crack Repair by Epoxy Injection”, ACI RAP Bulletin 1, American Concrete Institute. 2. "Standard Specification for Bonding Hardened Concrete, Steel, Wood, Brick, and Other Materials to Hardened Concrete with a Multi-Component Epoxy Adhesive" (ACI 503.1), American Concrete Institute. 1.5 SUBMITTALS A. Make submittals in accordance with requirements of Division 01 and as specified in this Section. Page 792 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 1. EPOXY INJECTION SYSTEMS 036300 - 4 B. Contractor: Submit manufacturer's product data sheets, technical sheets, recommended application procedures and information on epoxy injection equipment. C. Testing Agency: Promptly report all test results to Engineer/Architect and Contractor. Include following information: See Article "Quality Assurance," paragraph "Submit following information for Field Testing...." Page 793 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 1. EPOXY INJECTION SYSTEMS 036300 - 5 2. Visual examination of epoxy resin penetration. D. See requirements of Division 01 Section, “Submittal Procedures,” Part 1 heading, “Submittal Procedures,” for limits to resubmittals. E. See requirements of Division 01 Section, “Submittal Procedures,” Part 2 heading, “Requests for Information,” for RFI constraints. 1.6 WARRANTY A. System manufacturer and Contractor shall furnish Owner written single source performance guarantee that epoxy resin injection system will be free of defects related to design, workmanship or material deficiency for 3-year period from date of acceptance of Work required under this Section against leakage or bond failure: 1. Any adhesive or cohesive failure. 2. Crazing or other weathering deficiency. 3. Normal abrasion or tear failure. B. Any repair under this guarantee shall be done at no cost to Owner. Guarantee shall be provided by Contractor and manufacturer of system. PART 2 - PRODUCTS 2.1 MATERIALS AND EQUIPMENT A. Injection epoxy shall be one of following: 1. "MasterInject 1380" or “MasterInject 1500” 2. "Sikadur 35 Hi-Mod LV" or “Sikadur 52” as manufactured by Sika Chemical Corporation, Lyndhurst, NJ. 3. "Epoxy HP-LV" as manufactured by Hunt Process Corp-Southern, Ridgeland, MS. 4. “Pro-Poxy 50 Super LV” as manufactured by Unitex, Kansas City, MO. 5. “Eucopoxy” or “Duralcrete LV” as manufactured by The Euclid Chemical Company, Cleveland OH. 6. “Sure Inject J56 SLV” as manufactured by Dayton Superior Corp., Miamisburg OH. 7. “KonTek 11 LV” as manufactured by Contech Group, Inc. Seattle, WA. 8. “Kemko 038” as manufactured by ChemCo Systems, Inc., Redwood City, CA. B. Epoxy gel shall be as specified by the selected injection epoxy manufacturer. Page 794 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 1. EPOXY INJECTION SYSTEMS 036300 - 6 C. Equipment: Epoxy injection unit shall be portable and equipped with positive displacement- type pumps with interlock to provide positive ration control of epoxy injection resin components. Pumps shall be air or electric powered and shall provide in-line mixing and metering system and shall be equipped with drain-back plugs. 2. Equipment used to inject epoxy shall be capable of following: a. Automatic proportioning of materials within mix ratio tolerances set by epoxy resin manufacturer. b. Delivery of components, resin and hardeners, from separate reservoirs to mixing type discharge head. c. Complete and uniform mixing of components at discharge head. d. Injection of resin system at constant pressures not to exceed 150 psi. PART 3 - EXECUTION 3.1 PREPARATION A. Crack Identification: 1. All cracks 0.03 in. wide or greater that are designated by Engineer/Architect, and not coincident with principal delamination, shall be injected. Cracks that occur coincident with principal delaminations shall not be injected. 2. Cracks requiring repair shall be located by Contractor at time of construction and marked with chalk. B. Crack Preparation for Injection: 1. Surface of concrete adjacent to crack must be free of all laitance, efflorescence, dirt or foreign particles. 2. Cracks may be damp or dry as per injection material manufacturer's recommended installation procedures. 3. All cracks shall be properly sealed along their exposed length with an approved epoxy gel. 4. Epoxy injection ports shall be uniformly spaced along crack and shall be installed as recommended by system manufacturer. If concrete member being injected is exposed on both sides, provide injection ports on opposite sides at staggered intervals. 5. Apply epoxy gel around injection port to provide an adequate seal to prevent escape of injection resin from perimeter of port while under pressure. 6. Apply epoxy gel for sealing in manner that will result in minimal defacing or disorganization of concrete substrate. Page 795 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 1. EPOXY INJECTION SYSTEMS 036300 - 7 3.2 INSTALLATION A. Epoxy Injection: Dispense epoxy injection resin under constant pressure in accordance with manufacturer's recommended procedures or as required to achieve maximum filling and penetration of crack without inclusion of air voids in epoxy resin material. 2. Injection shall begin at lowest port and progress incrementally higher. 3. Appearance of epoxy resin at next higher port shall be considered evidence of successful crack filling. 4. If penetration of epoxy resin into cracks is not possible, notify Engineer/Architect prior to discontinuing injection procedures. If alternate injection procedures are possible, submit procedure in writing to Engineer/Architect for review. 5. Contractor shall adhere to all limitations and cautions for epoxy resin injection material as per manufacturer's current printed literature. B. Cleaning: 1. When cracks are completely filled, allow adhesive to cure for sufficient time to allow the removal of the surface seal without any draining or runback of epoxy material from the cracks. 2. Remove the surface seal material, ports, and injection adhesive runs or spills from concrete surfaces. 3. Finish the face of the crack flush to the adjacent concrete, removing any indentations or protrusions caused by the placement of entry ports. 4. Match work area to adjacent surface including any surface treatments. 3.3 FIELD QUALITY CONTROL BY TESTING AGENCY A. Core Testing: 1. Testing Agency shall obtain 3- 2 in. minimum diameter core samples in first 100 ft of repaired cracks and 1 core for each 100 ft thereafter. Cores shall be taken after injection resin has cured for period of 7 days. Core sample shall be for full crack depth. Core locations and sizes shall be submitted to Engineer/Architect for review prior to taking core samples. Care should be taken not to damage or cut existing reinforcement (ESPECIALLY POST- TENSIONING TENDONS). 2. Core samples shall be visually examined to determine degree of epoxy penetration. Minimum of 90% of crack shall be full of epoxy adhesive. B. Evaluation and Acceptance of Epoxy Injection: 1. Results of visual examination will be reviewed by Engineer/Architect for compliance with Article "Field Quality Control by Testing Agency," paragraph "Core Testing." Page 796 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 1. EPOXY INJECTION SYSTEMS 036300 - 8 2. If results of initial cores fail by lack of penetration, work shall not proceed further until area represented by cores has been re-injected and re-tested for acceptance. 3. After cracks have been re-injected, additional cores shall be taken as directed by Engineer/Architect. Cores shall be tested for compliance with Article "Field Quality Control by Testing Agency," paragraph "Core Testing" by Owner's Testing Agency at Contractor's expense. 4. Core holes shall be filled with non-shrink grout material. Grout shall be applied with hard trowel, and be thoroughly rodded and tamped in place. Finish, texture Page 797 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 EPOXY INJECTION SYSTEMS 036300 - 9 and color to match existing surface. Materials and procedures for filling testing core holes shall be submitted to Engineer/Architect for review prior to starting work. C. Acceptance of Structure: 1. Acceptance of completed concrete injection work will be according to requirements of Article "Field Quality Control by Testing Agency," paragraph "Core Testing." 2. Grouted core holes shall be sounded by Engineer/Architect and Contractor with hammer or rod after curing for 48 hours. END OF SECTION 036300 Page 798 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 STRAND GUARDRAIL SYSTEM 051617 - 10 SECTION 051617 - STRAND GUARDRAIL SYSTEM PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 01 Specification Sections apply to this Section. 1.2 SUMMARY A. This Section includes the following metal fabrications: 1. Strand guardrail. 1.3 SUBMITTALS A. General: Submit each item in this Article according to the Conditions of the Contract and Division 01 Specification Sections. B. Shop drawings detailing fabrication and installation of strand guardrail system. Include plans, elevations, sections, and details of fabrications and their connections. Show anchorage and accessory items. Provide templates for anchors and bolts. C. Installation drawings shall include: 1. Number, arrangement, and length of strand guardrails. 2. Jacking force required to achieve specified final effective force for all strand guardrails. 3. Cable elongations corresponding to jacking force and final effective force for all strand guardrails. 4. Detailing of anchorage devices. 5. Other incidental features. D. Submit following information with Installation Drawing submittal: 1. Sealed calculations, prepared under supervision of a Professional Engineer licensed in California for jacking force required to achieve specified final effective strand pretension for all strand guardrails considering strand length, losses due to anchorage seating, and materials and equipment being supplied. 2. Certified calibration curve for each jack to show the gauge pressure corresponding to the required jacking force. Page 799 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 STRAND GUARDRAIL SYSTEM 051617 - 11 E. Samples representative of materials and finished products as may be requested by Engineer/Architect. F. Qualification data for firms and persons specified in the "Quality Assurance" article to demonstrate their capabilities and experience. Include a list of completed projects with project name, addresses, names of architects and owners, and other information specified. G. Stressing records to Engineer/Architect promptly upon completion of stressing operations. H. Certification from Installer that stressing process and records have been reviewed, and that forces specified have been provided. I. See requirements of Division 01 Section, “Submittal Procedures,” Part 1 heading, “Submittal Procedures,” for limits to resubmittals. J. See requirements of Division 01 Section, “Submittal Procedures,” Part 2 heading, “Requests for Information,” for RFI constraints. 1.4 QUALITY ASSURANCE A. Fabricator Qualifications: Firm experienced in producing guardrail strand fabrications similar to those indicated for this Project with a record of successful in-service performance, and with sufficient production capacity to produce required units without delaying the Work. B. Provide barrier cable systems produced in PTI-certified plant conforming to all material and installation requirements of PTI “Specifications for Seven Wire Strand Barrier Cable Applications”. C. Installer Qualifications: All barrier cable systems using seven-wire prestressing steel strands shall be installed by PTI certified installers. D. Work shall conform to requirements of PTI “Specifications for Seven Wire Strand Barrier Cable Applications” except where more stringent requirements are shown on Drawings or specified in this Section. E. Inspection Agency employed by Contractor shall keep barrier cable stressing records and submit to Engineer/Architect. Report will document: 1. Calculated elongation based upon actual elastic modulus and cross-sectional area of strands used. 2. Actual field elongation measured for each guardrail strand. 3. Gauge pressure required to achieve required jacking force [per calibration chart] for each strand. 4. Actual gage pressures for each strand. Page 800 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 STRAND GUARDRAIL SYSTEM 051617 - 12 5. Jack and gauge identification numbers. 1.5 REFERENCES A. American Institute of Steel Construction (AISC): 1. AISC, "Code of Standard Practice for Steel Buildings and Bridges." 2. AISC, "Manual of Steel Construction." 3. AISC, "Specification for the Design, Fabrication and Erection of Structural Steel for Buildings." B. American Society for Testing and Materials (ASTM): 1. ASTM A36, "Specification for Structural Steel." 2. ASTM A123, "Specification for Zinc (Hot-Dip Galvanized) Coatings On Iron and Steel Products." 3. ASTM A416, "Specification for Steel Strand, Uncoated Seven- Wire Stress-Relieved, for Prestressed Concrete." 4. ASTM A475, "Specification for Zinc-Coated Steel Wire Strand." 5. ASTM A882, "Standard Specification for Epoxy-Coated Seven-Wire Prestressing Steel Strand." 6. ASTM B633, “Standard Specification for Electrodeposited Coatings of Zinc on Iron and Steel.” 7. ASTM B695, “Standard Specification for Coatings of Zinc Mechanically Deposited on Iron and Steel.” C. Post-Tensioning Institute 1. PTI M 10.4-07, “Specification for Seven Wire Prestressed Steel Strand for Barrier Cable Applications.” 1.6 PROJECT CONDITIONS A. Field Measurements: Check actual locations of walls and other construction to which strand guardrails must fit by accurate field measurements before fabrication. Show recorded measurements on final shop drawings. Coordinate fabrication schedule with construction progress to avoid delaying the Work. PART 2 - PRODUCTS Page 801 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 STRAND GUARDRAIL SYSTEM 051617 - 13 2.1 FERROUS METALS A. General: Comply with Post-Tensioning Institute’s “Specification for Seven Wire Steel Strand Barrier Cable Applications.” B. Handrail Strand and Terminal Fittings: 7 wire, steel wire strand, ASTM A 475, Common Grade, Class A zinc coating, 0.5 in. diameter. Terminal fittings to be: 1. Swaged and threaded stubs with washers and nuts as shown on Drawings, stainless steel, ASTM A 320, Grade B8F, AISI Type 303 Se, and: 2. Similar to threaded stud No. MS 21259-12, Loos and Company, Inc., Pomfret, Connecticut. C. Guardrail Strand and Prestressing/Post-Tensioning Anchors: 1. Seven wire, steel strand, 0.5 in. diameter, galvanized stress-relieved prestressing strand, with minimum ultimate tensile strength of 250,000 psi. 2. Strand to have continuous hot-dip galvanized coating. Minimum weight of zinc coating shall be 0.90 oz./sq. ft.(Class A). 3. Anchor bodies shall be galvanized and compatible with strand system furnished. Anchor bodies shall comply with Post-Tensioning Institute “Specification for Unbonded Single Strand Tendons.” Environment: corrosive. Repair damaged metal surfaces by cleaning and applying two coats of galvanizing repair paint to galvanized surfaces. Apply two coats of galvanizing repair paint to wedge grippers after stressing is complete. 4. Anchor back seating force. Unless noted otherwise, back seat all anchors to a force equal to 80% of the minimum ultimate tensile strength (MUTS) of the strand. D. Guardrail Strand and Terminal Fittings: 1. Seven wire, steel strand, 0.5 in. diameter, ASTM A416, with minimum ultimate tensile strength of 270,000 psi. 2. Epoxy-coated strand shall comply with requirements of ASTM A882 “Standard Specification for Epoxy-Coated 7-Wire Steel Strand. Thickness: 30 mil minimum. Color: black. 3. Anchor bodies shall be galvanized and compatible with strand system furnished. Anchor bodies shall comply with Post-Tensioning Institute “Specification for Unbonded Single Strand Tendons.” Environment: corrosive. Repair damaged metal surfaces by cleaning and applying two coats of galvanizing repair paint to galvanized surfaces. Apply two coats of galvanizing repair paint to wedge grippers after stressing is complete. 4. Anchor back seating force. Unless noted otherwise, back seat all anchors to a force equal to 80% of the minimum ultimate tensile strength (MUTS) of the strand. Page 802 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 STRAND GUARDRAIL SYSTEM 051617 - 14 2.2 FABRICATION, GENERAL A. Form strand guardrail from materials of size, thickness, and shapes indicated but not less than that needed to comply with performance requirements indicated. Work to dimensions indicated or accepted on shop drawings, using proven details of fabrication and support. Use type of materials indicated or specified for various components of each metal fabrication. B. Allow for thermal movement resulting from the following maximum change (range) in ambient temperature in the design, fabrication, and installation of installed strand guardrail assemblies to prevent over stressing. Base design calculations on actual surface temperatures of metals due to both solar heat gain and nighttime sky heat loss. 1. Temperature Change (Range): 100 F°. C. Provide for anchorage of type indicated; coordinate with supporting structure. Fabricate and space anchoring devices to secure strand guardrails rigidly in place and to support indicated loads. D. Shop Assembly: Preassemble items in shop to greatest extent possible to minimize field splicing and assembly. Disassemble units only as necessary for shipping and handling limitations. Use connections that maintain structural value of joined pieces. Clearly mark units for reassembly and coordinated installation. E. Fabricate joints that will be exposed to weather in a manner to exclude water. PART 3 - EXECUTION 3.1 PREPARATION A. Coordinate and furnish anchorages, setting drawings, diagrams, templates, instructions, and directions for installing anchorages. Coordinate delivery of such items to Project site. 3.2 INSTALLATION, GENERAL A. Fastening to In-Place Construction: Provide anchor bodies where necessary for securing miscellaneous metal fabrications to in-place construction. B. If the guardrail strands are required to be post-tensioned: 1. Backstress all fixed and stressing anchorages. 2. Stress, and then immediately backstress, individual guardrail strands one at a time. 3. Backstress the guardrail strand to a force equal to 80% of the minimum ultimate tensile strength (MUTS) of the strand. Page 803 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 STRAND GUARDRAIL SYSTEM 051617 - 15 4. Prevent damage to the column or other member to which the guardrail strand is anchored. 5. For related procedures refer to the PTI Guide Specification. C. Do not cut strand ends until Contractor receives Engineer/Architect's written approval of stressing records. 3.3 ADJUSTING AND CLEANING A. For galvanized surfaces, clean welds, bolted connections, and abraded areas, and apply galvanizing repair paint to comply with ASTM A 780. END OF SECTION 05 16 17 Page 804 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 TRAFFIC COATINGS 071800 - 1 SECTION 071800 – TRAFFIC COATINGS PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of Contract, including General and Supplementary Conditions and Division 01 Specification Sections apply to this Section. 1.2 SUMMARY A. A single installer shall be responsible for providing complete water proofing system including all products specified in following Sections: 1. Division 07 Section, “Traffic Coatings” 2. Division 07 Section, “Joint Sealants” B. This Section includes traffic coating: Fluid applied, waterproofing, traffic-bearing elastomeric membrane with integral wearing surface, where surface to which membrane is to be applied is one or more of following: 1. Over designated areas as shown on the drawings. 1.3 ADMINISTRATIVE REQUIREMENTS A. Coordination: 1. Distribute reviewed submittals to all others whose Work is related. B. Pre-installation Conference: Meet at project site well in advance of time scheduled for Work to proceed to review requirements for Work and conditions that could interfere with successful coating performance. Require every party concerned with coating Work or required to coordinate with it or protect it thereafter, to attend. Include manufacturer's technical representative and warranty officer. C. Make submittals in accordance with requirements of Division 01 Section, “Submittal Procedures:” 1. See requirements of Division 01 Section, “Submittal Procedures,” Part 1 heading, “Submittal Procedures,” for limits to resubmittals. 2. See requirements of Division 01 Section, “Submittal Procedures,” Part 2 heading, “Requests for Information,” for RFI constraints. D. Submittals and Resubmittals: Engineer will review each of Contractor’s shop drawings and/or submittal data initial time and, should resubmittal be required, one additional time Page 805 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 TRAFFIC COATINGS 071800 - 2 to verify that reasons for resubmittal have been addressed by Contractor and corrections made. Resubmittal changes/revisions/corrections shall be circled. Engineer will review only circled items and will not be responsible for non-circled changes/revisions/corrections and additions. Should additional resubmittals be required, Contractor shall reimburse Owner for all costs incurred, including cost of Engineer’s services made necessary to review such additional resubmittals. Owner shall in turn reimburse Engineer. E. Requests For Information 1. Engineer reserves right to reject, unprocessed, any Request for Information (RFI) that Engineer, at its sole discretion, deems frivolous and/or deems already answered in the Contract Documents. 2. RFI process shall not be used for requesting substitutions. Procedures for substitutions are clearly specified elsewhere in Contract documents. 1.4 ACTION SUBMITTALS A. Product Data: For each system indicated, submit the following at least 60 days prior to application. 1. Product description, technical data, appropriate applications, and limitations. 2. Primer type and application rate 3. Material, and wet mils required to obtain specified dry thickness for each coat. 4. Type, gradation, and aggregate loading required within each coat. B. Samples: 1. One 4 in. by 4 in. stepped sample showing each component for each system indicated. C. Sample Warranty: For each system indicated. 1.5 INFORMATION SUBMITTALS A. Certificates 1. Certification that products and installation comply with applicable federal, state where project is located, and local EPA, OSHA and VOC requirements regarding health and safety hazards. 2. Evidence of applicator's being certified by manufacturer. Evidence shall include complete copy of manufacturer’s licensing/certification document, spelling out repair responsibility for warranty claims. Page 806 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 TRAFFIC COATINGS 071800 - 3 3. Certification from Manufacturer that finishes as specified are acceptable for system to be installed at least 1 month before placement of any concrete which will receive traffic coating. 4. Certification stating static coefficient of friction meets minimum requirements of Americans with Disabilities Act (ADA). 5. Certification stating materials have been tested and listed for UL 790 Class "A" rated materials/system by UL for traffic coating application specified on project. Containers shall bear UL labels. 6. Certification from manufacturer confirming compatibility with existing underlying coatings and/or substrate. B. Manufacturer’s Instructions: for each system indicated. 1. Crack treatment and surface preparation method and acceptance criteria. 2. Method of application of each coat. 3. Maximum and minimum allowable times between coats. 4. Final cure time before resumption of parking and/or paint striping. 5. Any other special instructions required to ensure proper installation. C. Field Quality Control: 1. Quality Control Plan as defined in Part 3. 2. Two copies each of manufacturer's technical representative's log for each visit. 3. Testing agency field reports. D. Qualification Statements 1. Manufacturer’s qualifications as defined in “Quality Assurance” article. 2. Installer’s qualifications as defined in “Quality Assurance” article. 3. Signed statement from applicator certifying that applicator has read, understood, and shall comply with all requirements of this Section. 1.6 CLOSEOUT SUBMITTALS A. Three copies of System Maintenance Manual.DELETE PARA BELOW IF NOT APPLICABLE TO YOUR PROJECT. B. C. Final executed Warranty. 1.7 QUALITY ASSURANCE A. Manufacturer’s Qualifications: Owner retains right to reject any manufacturer. 1. Evidence of acceptable previous work on WALKER-designed projects. If none, so state. Page 807 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 TRAFFIC COATINGS 071800 - 4 2. Evidence of financial stability acceptable to Engineer/Architect. 3. Listing of 20 or more projects completed with submitted system, to include: a. Name and location of project. b. Type of system applied. c. On-Site contact with phone number. B. Manufacturer's technical representative, acceptable to Engineer/Architect, shall be on site during surface preparation and initial stages of installation. C. Installer’s Qualifications: Owner retains right to reject any manufacturer. 1. Evidence of compliance with Summary article paragraph "A single installer. . ." 2. Evidence that installer has successfully performed or has qualified staff who have successfully performed at least 5 verifiable years of installations similar to those involved in this Contract, and minimum 10 projects with submitted system. 3. Listing of 5 or more installations in climate and size similar to this Project performed by installer’s superintendent. D. Testing Agency: Independent testing laboratory employed by Contractor and acceptable to Engineer/Architect. E. Certifications 1. Traffic coating shall satisfy current National Volatile Organic Compound (VOC) Emission Standards for Architectural Coatings. 2. Licensing/certification document from manufacturer that confirms system installer is a licensed/certified applicator for the manufacturer and is legally licensed to perform work in the state this project is being constructed. 3. Licensing/certification agreement shall include following information: a. Applicator’s financial responsibility for warranty burden under agreement terms. b. Manufacturer’s financial responsibility for warranty burden under agreement terms. c. Process for dispute settlement between manufacturer and applicator in case of system failures where cause is not evident or cannot be assigned. d. Authorized signatures for both Applicator Company and Manufacturer. e. Commencement date of agreement and expiration date (if applicable). 1.8 DELIVERY, STORAGE, AND HANDLING A. Deliver all materials to site in original, unopened containers, bearing following information: 1. Name of product. 2. Name of manufacturer. Page 808 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 TRAFFIC COATINGS 071800 - 5 3. Date of preparation. 4. Lot or batch number. B. Store materials under cover and protect from weather. Replace packages or materials showing any signs of damage with new material at no additional cost to Owner. 1.9 FIELD CONDITIONS A. Weather and Substrate Conditions: Proceed with work only when existing and forecast weather and temperature of concrete substrate will permit work in accordance with manufacturer's recommendations. 1.10 WARRANTY A. System Manufacturer (New Application): Furnish Owner with written total responsibility Joint and Several Warranty, detailing responsibilities of manufacturer and applicator with regard to warranty requirements (Joint and Several). Warranty shall provide that system will be free of defects, water penetration and chemical damage related to system design, workmanship or material deficiency, consisting of: 1. Any adhesive or cohesive failures. 2. Spalling surfaces. 3. Weathering. 4. Surface crazing (does not apply to traffic coating protection course). 5. Abrasion or tear failure resulting from normal traffic use. 6. Failure to bridge cracks less than 0.0625 in. or cracks existing at time of traffic coating installation on double tees only. B. If material surface shows any of defects listed above, supply labor and material to repair all defective areas and to repaint all damaged line stripes. C. Warranty period shall be a 5 year Joint and Several Warranty commencing with date of acceptance of work. D. Perform any repair under this warranty at no cost to Owner. E. Address following in terms of Warranty: length of warranty, change in value of warranty – if any- based on length of remaining warranty period, transferability of warranty, responsibilities of each party, notification procedures, dispute resolution procedures, and limitations of liability for direct and consequential damages. PART 2 - PRODUCTS 2.1 MANUFACTURERS Page 809 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 TRAFFIC COATINGS 071800 - 6 A. Manufacturer: Subject to compliance with requirements, provide products of 1 of following, only where specifically named in product category: 1. Lymtal International Inc. (Lymtal), Lake Orion, MI. 2. Sika Corporation (Sika), Lyndhurst, NJ. 3. update 4. Neogard Division of Jones-Blair Company (Neogard), Dallas, TX. 5. Pacific Polymers, Inc. a Division of ITW (Pacific Polymers), Garden Grove, CA 6. Polycoat Products Division of Amer. Polymers (Polycoat), Santa Fe Springs, CA. 7. Pecora Corporation (Pecora), Harleysville, PA 8. Technical Barrier Systems, Inc. (TBS), Oakville, Ontario. 9. Tremco (Tremco), Cleveland, OH. 2.2 MATERIALS, TRAFFIC COATING A. Available Products: Subject to compliance with the requirements, products that may be incorporated into the Work include, but are not limited to the following: Coatings shall be compatible with all other materials in this Section and related work. 1. VOC Compliant, Extreme Low Odor, High-Solids, Fast Cure, Heavy Duty Coating System: a. Iso-Flex 760 U HL AR and 760 U HL AL, Lymtal. b. Sikalastic 720/745, Sika. c. AutoGard FC HD-48, Autogard E, Neogard. d. Flexodeck Mark 170.2, Poly-Carb. e. Kelmar FCW III, Exposure 3, TBS. f. MasterSeal Traffic 2500, g. Qualideck Heavy Vehicular (152/252/372/512), APT h. Vulkem 360NF/950NF and 951NF, Tremco. B. Provide ultraviolet screening for all traffic coating placed on this project. C. Finish topcoat shall be colored Dark Gray. PART 3 - EXECUTION 3.1 EXAMINATION A. Examine surfaces to receive Work and report immediately in writing to Engineer/Architect any deficiencies in surface which render it unsuitable for proper execution of Work. Page 810 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 TRAFFIC COATINGS 071800 - 7 B. Coordinate and verify that related Work meets following requirements before beginning surface preparation and application: 1. Concrete surfaces are finished as acceptable for system to be installed. Correct all high points, ridges, and other defects in a manner acceptable to Engineer/Architect. 2. Curing compounds used on concrete surfaces are compatible with system to be installed. 3. Concrete surfaces have completed proper curing period for system selected. 4. Joint Sealants are compatible with traffic coatings. 3.2 PREPARATION A. Seal all openings to occupied space to prevent cleaning materials, solvents and fumes from infiltration. All protective measures and/or ventilating systems required to prevent infiltration are incidental to this Work. B. Acid etching is prohibited. C. Remove all laitance and surface contaminants, including oil, grease and dirt as specified by manufacturer’s written recommendations. D. Remove all debonded traffic coatings. Remove all laitance and surface contaminants, including oil, grease and dirt, by shotblasting and appropriate degreasers, or as specified by manufacturer’s written recommendations to provide warranty. E. Before applying materials, apply system to small area to assure that it will adhere to substrate and joint sealants and dry properly and to evaluate appearance. F. All cracks on concrete surface shall be prepared in accordance with manufacturer's recommendations. G. All random cracks on concrete surface less than 0.03 in. wide and showing no evidence of water and/or saltwater staining on ceiling below shall receive detail coat unless more complete treatment required in accordance with manufacturer's recommendations. Rout and seal random cracks, construction joints and control joints prior to installation of primer or base coat. Crack preparation including installation of joint sealant material, where required, is incidental to traffic coating work. H. Mask off adjoining surfaces not to receive traffic coating and mask off drains to prevent spillage and migration of liquid materials outside membrane area. Provide neat/straight lines at termination of traffic coating. 3.3 INSTALLATION/APPLICATION A. Installation should include all of the following steps: 1. Surface Preparation: Prepare concrete for system application. Page 811 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 TRAFFIC COATINGS 071800 - 8 2. Crack/Construction/Control/Cove Joint Sealing: Detail for crack bridging. 3. Primer Coat: Insure proper adhesion of membrane to substrate. 4. Base Coat: Provide crack spanning in conjunction with Crack Detail noted above. 5. Aggregate Coat – to hold aggregate in system, providing skid and wear close up resistance. 6. Aggregate: Correct size, shape, hardness and amount necessary to insure proper skid and wear resistance. 7. Top Coat: Lock aggregate into place, provide a maintainable surface and provide resistance to ponding water, UV degradation, color loss and chemical intrusion. B. Do all Work in accordance with manufacturer's written instructions and specifications including, but not limited to, moisture content of substrate, atmospheric conditions (including relative humidity and temperature), coverages, mil thicknesses and texture, and as shown on Drawings. C. A primer coat is required for all systems. No exception. D. Do not apply traffic coating material until concrete has been air dried at temperatures at or above 40ºF for at least 30 days after curing period specified. E. Cease material installation under adverse weather conditions, or when temperatures are outside manufacturer's recommended limitations for installation, or when temperature of work area or substrate are below 40ºF. F. All adjacent vertical surfaces shall be coated with traffic coating minimum of 4 in. above coated horizontal surface. Requirement includes, but is not limited to pipes, columns, walls, curbs (full height of vertical faces of all curbs) and islands. G. Complete all Work under this Section before painting line stripes. H. Clean off excess material and material smears adjacent to joints as work progresses using methods and materials approved by manufacturers. 3.4 FIELD QUALITY CONTROL A. Develop a quality control plan for assured specified uniform membrane thickness that utilizes grid system of sufficiently small size to designate coverage area of not more than 5 gallons at specified thickness. In addition, employ wet mil gauge to continuously monitor thickness during application. Average specified wet mil thickness shall be maintained within grid during application with minimum thickness of not less than 80% of average acceptable thickness. Immediately apply more material to any area not maintaining these standards. B. Testing Agency employ wet mil gauge to periodically monitor thickness during application. C. Determine overall coating system mil thickness: Page 812 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 TRAFFIC COATINGS 071800 - 9 1. Contractor shall provide 6 in. by 6 in. bond breaker (coating coupon) on concrete surface for each 25,000 sq ft, or fraction thereof, of coating to be placed as directed by Engineer/Architect and manufacturer. Dimensionally locate coupon for easy removal. 2. Contractor shall assist Testing Agency in removing coating coupons from concrete surface at completion of manufacturer-specified cure period. Contractor shall repair coupon area per coating manufacturer's instructions. 3. Testing Agency shall determine dry mil thickness of completed Traffic Coating System, including bond breaker. Take 9 readings (minimum), 3 by 3 pattern at 2 in. on center. No reading shall be taken closer than 1 in. from coupon edge. Report individual readings and overall coating system average to Engineer/Architect. Readings shall be made with micrometer or optical comparator. END OF SECTION 071800 Page 813 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 TRAFFIC COATINGS 071800 - 10 THIS PAGE LEFT INTENTIONALLY BLANK. Page 814 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CONCRETE JOINT SEALANTS 079233 - 1 SECTION 079233 – CONCRETE JOINT SEALANTS PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of Contract, including General and Supplementary Conditions and Division 01 Specification Sections apply to this Section. 1.2 SUMMARY A. A single installer shall be responsible for providing complete water proofing system including all products specified in the following Sections: 1. Division 07 Section, “Traffic Coatings” B. This Section includes the following: 1. Exterior joints in the following horizontal traffic bearing surfaces: a. Construction joints in cast-in-place concrete. b. Control joints in slab-on-grade, pour strips, repair patches and topping slabs. c. Perimeter of all floor drains. d. Perimeter of floor penetrations identified on the Drawings. e. Cove joints at intersection of horizontal and vertical concrete. f. Other joints as indicated on Drawings. C. Related Sections: Following Sections contain requirements that relate to this Section. 1. Division 03 Section, "Cast-in-Place Concrete Restoration." 2. Division 07 Section, “Traffic Coatings.” 3. Division 09 Section, "Pavement Markings." 1.3 ADMINISTRATIVE REQUIREMENTS A. Coordination: 1. Materials shall be compatible with materials or related Work with which they come into contact, and with materials covered by this Section. 2. Distribute reviewed submittals to all others whose Work is related. B. Make submittals in accordance with requirements of Division 01 Section, “Submittal Procedures:” Page 815 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CONCRETE JOINT SEALANTS 079233 - 2 1. See requirements of Division 01 Section, “Submittal Procedures,” Part 1 heading, “Submittal Procedures,” for limits to resubmittals. 2. See requirements of Division 01 Section, “Submittal Procedures,” Part 2 heading, “Requests for Information,” for RFI constraints. C. Submittals and Resubmittals: Engineer will review each of Contractor’s shop drawings and/or submittal data the initial time and, should resubmittal be required, one additional time to verify that reasons for resubmittal have been addressed by Contractor a nd corrections made. Resubmittal changes/revisions/corrections shall be circled. Engineer will review only circled items and will not be responsible for non-circled changes/revisions/corrections and additions. Should additional resubmittals be required, Contractor shall reimburse Owner for all costs incurred, including the cost of Engineer’s services made necessary to review such additional resubmittals. Owner shall in turn reimburse Engineer. D. Requests For Information 1. Engineer reserves the right to reject, unprocessed, any Request for Information (RFI) that the Engineer, at its sole discretion, deems frivolous. 2. Engineer reserves the right to reject, unprocessed, any RFI that the Engineer, at its sole discretion, deems already answered in the Contract Documents. 3. RFI process shall not be used for requesting substitutions. Procedures for substitutions are clearly specified elsewhere in the contract documents. 1.4 ACTION SUBMITTALS A. Product Data: For each system indicated at least 30 days prior to application. 1. Product description, technical data, appropriate applications and limitations. 2. Primer type and application rate B. Samples: 1. One for each system indicated. C. Sample Warranty: For each system indicated. 1.5 INFORMATION SUBMITTALS A. Certificates: 1. Evidence of installer's being certified by manufacturer. Evidence shall include complete copy of manufacturer’s licensing/certification document, spelling out repair responsibility for warranty claims. Page 816 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CONCRETE JOINT SEALANTS 079233 - 3 2. Certification from the Manufacturer that joint details as specified are acceptable for system to be installed at least 1 month before placement of any concrete which will receive joint sealant. B. Field Quality Control: 1. Two copies each of manufacturer's technical representative's log for each visit. 2. Testing agency field and test reports. C. Qualification Statements: 1. Manufacturer’s qualifications as defined in the “Quality Assurance” article. 2. Installer’s qualifications as defined in the “Quality Assurance” article. 3. Signed statement from this Section applicator certifying that applicator has read, understood, and shall comply with all requirements of this Section. 1.6 CLOSEOUT SUBMITTALS A. Final executed Warranty. 1.7 QUALITY ASSURANCE A. Manufacturer’s Qualifications: Owner retains right to reject any manufacturer. 1. Evidence of acceptable previous work on WALKER-designed projects. If none, so state. 2. Evidence of financial stability acceptable to Engineer/Architect. 3. Listing of 20 or more projects completed with submitted sealant, to include: a. Name and location of project. b. Type of sealant applied. c. On-Site contact with phone number. B. Manufacturer's technical representative, acceptable to Engineer/Architect, shall be on site during surface preparation and initial stages of installation. C. Installer’s Qualifications: Owner retains right to reject any installer or subcontractor. 1. Installer shall be legally licensed to perform work in the state of Massachusetts. Evidence of compliance with Summary article paragraph "A single installer. . ." 2. Evidence that installer has successfully performed or has qualified staff who have successfully performed at least 5 verifiable years of installations similar to those involved in this Contract, and minimum 10 projects with submitted sealant. 3. Listing of 5 or more installations in climate and size similar to this Project performed by installer’s superintendent. Page 817 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CONCRETE JOINT SEALANTS 079233 - 4 D. Testing Agency: Independent testing laboratory employed by Contractor and acceptable to Engineer/Architect. E. Certifications: 1. Licensing/certification document from system manufacturer that confirms sealant installer is a licensed/certified applicator for the manufacturer and is legally licensed to perform work in the state of California 2. Licensing/certification agreement shall include following information: a. Applicator’s financial responsibility for warranty burden under agreement terms. b. Manufacturer’s financial responsibility for warranty burden under agreement terms. c. Process for dispute settlement between manufacturer and applicator in case of system failures where cause is not evident or cannot be assigned. d. Authorized signatures for both Applicator Company and Manufacturer. e. Commencement date of agreement and expiration date (if applicable). 1.8 DELIVERY, STORAGE, AND HANDLING A. Deliver all materials to site in original, unopened containers, bearing following information: 1. Name of product. 2. Name of manufacturer. 3. Date of preparation. 4. Lot or batch number. B. Store materials under cover and protect from weather. Replace packages or materials showing any signs of damage with new material at no additional cost to Owner. 1.9 FIELD CONDITIONS A. Weather and Substrate Conditions: Proceed with work only when existing and forecast weather and temperature of concrete substrate will permit work in accordance with manufacturer's recommendations. 1.10 WARRANTY A. Manufacturer: Furnish Owner with written total responsibility Joint and Several Warranty, detailing responsibilities of manufacturer and installer with regard to warranty requirements (Joint and Several). The warranty shall provide that sealant will be free of defects, water penetration and chemical damage related to system design, workmanship or material deficiency, consisting of: Page 818 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CONCRETE JOINT SEALANTS 079233 - 5 1. Any adhesive or cohesive failures. 2. Weathering. 3. Abrasion or tear failure resulting from normal traffic use. B. If material surface shows any of defects listed above, supply labor and material to repair all defective areas and to repaint all damaged line stripes. C. Warranty period shall be a 5 year Joint and Several Warranty commencing with date of acceptance of work. D. Perform any repair under this warranty at no cost to Owner. E. Address the following in the terms of the Warranty: length of warranty, change in value of warranty – if any- based on length of remaining warranty period, transferability of warranty, responsibilities of each party, notification procedures, dispute resolution procedures, and limitations of liability for direct and consequential damages. F. Snowplows, vandalism, and abnormally abrasive maintenance equipment are not normal traffic use and are exempted from warranty. PART 2 - PRODUCTS 2.1 MANUFACTURERS A. Manufacturer: Subject to compliance with requirements, provide products of 1 of following, only where specifically named in product category: 1. 2. Dow Corning Corp. (Dow Corning), Midland, MI. 3. Pecora Corporation (Pecora), Harleysville, PA. 4. Sika Corporation (Sika), North Canton, OH. 5. Tremco (Tremco), Cleveland, OH. 2.2 MATERIALS, JOINT SEALANT SYSTEM A. Provide complete system of compatible materials designed by manufacturer to produce waterproof, traffic-bearing control joints as detailed on Drawings. B. Compounds used for sealants shall not stain masonry or concrete. Aluminum pigmented compounds not acceptable. C. Color of sealants shall match adjacent surfaces. D. Closed cell or reticulated backer rods: Acceptable products: Page 819 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CONCRETE JOINT SEALANTS 079233 - 6 1. “Sof Rod,” Nomaco Inc., 501 NMC Drive, Zebulon, NC 27597. (800) 345-7279 ext. 341. 2. “ITP Soft Type Backer Rod,” Industrial Thermo Polymers Limited, 2316 Delaware Ave., Suite 216, Buffalo, NY 14216. (800) 387-3847. 3. E. Bond breakers and fillers: as recommended by system manufacturer. F. Primers: as recommended by sealant manufacturer. G. Acceptable sealants are listed below. Sealants shall be compatible with all other materials in this Section and related work. H. Acceptable polyurethane control joint sealants (traffic bearing): 1. Iso-flex 880 GB or Iso-flex 881, Lymtal. 2. Dynatrol II-SG or Urexpan NR 200, Pecora. 3. THC-900, THC-901, Vulkem 45SSL, Dymeric 240, Dymeric 240 FC or Dymonic 100, Tremco. I. Acceptable polyurethane vertical and cove joints sealants (non-traffic bearing) 1. Dymeric 240/240FC, Dymonic 100 or THC 901 (cove only), Tremco. 2. Dynatred, Pecora. 3. Iso-flex 881, Lymtal. J. Proposed Substitutions: None for this project. Contact Engineer/Architect for consideration for future projects. PART 3 - EXECUTION 3.1 EXAMINATION A. Examine surfaces to receive Work and report immediately in writing to Engineer/Architect any deficiencies in surface which render it unsuitable for proper execution of Work. B. Coordinate and verify that related Work meets following requirements before beginning installation 1. Concrete surfaces are finished as acceptable for system to be installed. 2. Curing compounds used on concrete surfaces are compatible with system to be installed. 3. Concrete surfaces have completed proper curing period for system selected. 3.2 PREPARATION Page 820 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CONCRETE JOINT SEALANTS 079233 - 7 A. Seal all openings to occupied space to prevent cleaning materials, solvents and fumes from infiltration. All protective measures and/or ventilating systems required to prevent infiltration are incidental to this Work. B. Correct unsatisfactory conditions before installing sealant system. C. Acid etching is prohibited. D. Grind joint edges smooth and straight with beveled grinding wheel before sealing. All surfaces to receive sealant shall be dry and thoroughly cleaned of all loose particles, laitance, dirt, dust, oil, grease or other foreign matter. Obtain written approval of method from system manufacturer before beginning cleaning. E. Final preparation of joints shall be a sandblast with medium that removes dust and ground material from surfaces to receive sealant. F. Check preparation of substrate for adhesion of sealant. G. Prime and seal joints and protect as required until sealant is fully cured. A primer coat is required for all systems. 3.3 INSTALLATION/APPLICATION A. Do all Work in strict accordance with manufacturer's written instructions and specifications including, but not limited to, moisture content of substrate, atmospheric conditions (including relative humidity and temperature), thicknesses and texture, and as shown on Drawings. B. Completely fill joint without sagging or smearing onto adjacent surfaces. C. Non-Sag Sealants: Tool joints concave: Wet tooling not permitted. D. Clean off excess material and material smears adjacent to joints as work progresses using methods and materials approved by manufacturers. E. Cease material installation under adverse weather conditions, or when temperatures are outside manufacturer's recommended limitations for installation, or when temperature of work area or substrate are below 40ºF. 3.4 FIELD QUALITY CONTROL A. Contractor and Engineer/Architect will jointly determine which one of following 2 methods of sealant testing to verify sealant profile: 1. Contractor, at Engineer/Architect's direction, shall cut out lesser of 1% of total lineal footage placed or total of 100 lineal ft of joint sealant at isolated/random locations Page 821 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 CONCRETE JOINT SEALANTS 079233 - 8 (varying from in. to ft of material) for Engineer/Architect and Manufacturer's Representative inspection of sealant profile. 2. Contractor, at Engineer/Architect's direction, shall install 3 trial joint sections of 20 ft each. Contractor shall cut out joint sections, as selected by Engineer/Architect, for Engineer/Architect and Manufacturer's Representative inspection. Additional isolated/random removals may be required where sealant appears deficient B. Repair all random joint sealant "cut out" sections at no cost to Owner. C. Testing Agency: 1. Check shore hardness per ASTM standard specified in sealant manufacturer's printed data. 2. If flood test of joints required by this Section, report results to Engineer/Architect. END OF SECTION 079233 Page 822 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 EXTERIOR PAINTING 099113 - 1 SECTION 099113 - EXTERIOR PAINTING PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 01 Specification Sections, apply to this Section. 1.2 SUMMARY A. Section includes surface preparation and the application of paint systems on the following exterior substrates: 1. Metal Railings 1.3 DEFINITIONS A. MPI Gloss Level 1 (Matte Finish): Not more than five units at 60 degrees and 10 units at 85 degrees, according to ASTM D 523. B. MPI Gloss Level 3 (‘Egg-Shell-Like’ Finish): 10 to 25 units at 60 degrees and 10 to 35 units at 85 degrees, according to ASTM D 523. C. MPI Gloss Level 4 (‘Satin-Like’ Finish): 20 to 35 units at 60 degrees and not less than 35 units at 85 degrees, according to ASTM D 523. D. MPI Gloss Level 5 (Semi-Gloss): 35 to 70 units at 60 degrees, according to ASTM D 523. E. MPI Gloss Level 6 (Gloss): 70 to 85 units at 60 degrees, according to ASTM D 523. 1.4 ACTION SUBMITTALS A. Product Data: For each type of product. Include preparation requirements and application instructions. 1. Include printout of current "MPI Approved Products List" for each product category specified, with the proposed product highlighted. 2. Indicate VOC content. B. Sustainable Design Submittals: C. Samples for Initial Selection: For each type of topcoat product. Page 823 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 EXTERIOR PAINTING 099113 - 2 D. Samples for Verification: For each type of paint system and each color and gloss of topcoat. 1. Submit Samples on rigid backing, 8 inches (200 mm) square. 2. Apply coats on Samples in steps to show each coat required for system. 3. Label each coat of each Sample. 4. Label each Sample for location and application area. E. Product List: Cross-reference to paint system and locations of application areas. Use same designations indicated on Drawings and in schedules. Include color designations. 1.5 MAINTENANCE MATERIAL SUBMITTALS A. Furnish extra materials that match products installed and that are packaged with protective covering for storage and identified with labels describing contents. 1. Paint: 5 percent, but not less than 1 gal. (3.8 L) of each material and color applied. 1.6 QUALITY ASSURANCE A. Mockups: Apply mockups of each paint system indicated and each color and finish selected to verify preliminary selections made under Sample submittals and to demonstrate aesthetic effects and set quality standards for materials and execution. 1. Architect will select one surface to represent surfaces and conditions for application of each paint system. a. Vertical and Horizontal Surfaces: Provide samples of at least 100 sq. ft. (9 sq. m). b. Other Items: Architect will designate items or areas required. 2. Final approval of color selections will be based on mockups. a. If preliminary color selections are not approved, apply additional mockups of additional colors selected by Architect at no added cost to Owner. 3. Approval of mockups does not constitute approval of deviations from the Contract Documents contained in mockups unless Architect specifically approves such deviations in writing. 4. Subject to compliance with requirements, approved mockups may become part of the completed Work if undisturbed at time of Substantial Completion. Page 824 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 EXTERIOR PAINTING 099113 - 3 1.7 DELIVERY, STORAGE, AND HANDLING A. Store materials not in use in tightly covered containers in well-ventilated areas with ambient temperatures continuously maintained at not less than 45 deg F (7 deg C). 1. Maintain containers in clean condition, free of foreign materials and residue. 2. Remove rags and waste from storage areas daily. 1.8 FIELD CONDITIONS A. Apply paints only when temperature of surfaces to be painted and ambient air temperatures are between 50 and 95 deg F (10 and 35 deg C). B. Do not apply paints in snow, rain, fog, or mist; when relative humidity exceeds 85 percent; at temperatures less than 5 deg F (3 deg C) above the dew point; or to damp or wet surfaces. PART 2 - PRODUCTS 2.1 MANUFACTURERS A. Manufacturers: Subject to compliance with requirements, provide products by one of the following: 1. Behr Process Corporation. 2. Benjamin Moore & Co. 3. Dunn-Edwards Corporation. 4. Glidden Professional. 5. Kelly-Moore Paint Company Inc. 6. PPG Architectural Finishes, Inc. 7. Pratt & Lambert. 8. Sherwin-Williams Company (The). 2.2 PAINT, GENERAL A. MPI Standards: Products shall comply with MPI standards indicated and shall be listed in its "MPI Approved Products Lists." B. Material Compatibility: 1. Materials for use within each paint system shall be compatible with one another and substrates indicated, under conditions of service and application as demonstrated by manufacturer, based on testing and field experience. 2. For each coat in a paint system, products shall be recommended in writing by topcoat manufacturers for use in paint system and on substrate indicated. Page 825 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 EXTERIOR PAINTING 099113 - 4 C. VOC Content: For field applications, paints and coatings shall comply with VOC content limits of authorities having jurisdiction and the following VOC content limits: 1. Primers, Sealers, and Undercoaters: 100 g/L. 2. Rust-Preventive Coatings: 100 g/L. D. Colors: As selected by Architect from manufacturer's full range by Owner. PART 3 - EXECUTION 3.1 EXAMINATION A. Examine substrates and conditions, with Applicator present, for compliance with requirements for maximum moisture content and other conditions affecting performance of the Work. B. Maximum Moisture Content of Substrates: When measured with an electronic moisture meter as follows: 1. Concrete: 12 percent. 2. Masonry (Clay and CMUs): 12 percent. C. Verify suitability of substrates, including surface conditions and compatibility, with existing finishes and primers. D. Proceed with coating application only after unsatisfactory conditions have been corrected. 1. Application of coating indicates acceptance of surfaces and conditions. 3.2 PREPARATION A. Comply with manufacturer's written instructions and recommendations in "MPI Architectural Painting Specification Manual" applicable to substrates and paint systems indicated. B. Remove hardware, covers, plates, and similar items already in place that are removable and are not to be painted. If removal is impractical or impossible because of size or weight of item, provide surface-applied protection before surface preparation and painting. 1. After completing painting operations, use workers skilled in the trades involved to reinstall items that were removed. Remove surface-applied protection. C. Clean substrates of substances that could impair bond of paints, including dust, dirt, oil, grease, and incompatible paints and encapsulants. Page 826 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 EXTERIOR PAINTING 099113 - 5 1. Remove incompatible primers and reprime substrate with compatible primers or apply tie coat as required to produce paint systems indicated. D. Concrete Substrates: Remove release agents, curing compounds, efflorescence, and chalk. Do not paint surfaces if moisture content or alkalinity of surfaces to be painted exceeds that permitted in manufacturer's written instructions. E. Masonry Substrates: Remove efflorescence and chalk. Do not paint surfaces if moisture content or alkalinity of surfaces or mortar joints exceeds that permitted in manufacturer's written instructions. F. Steel Substrates: Remove rust, loose mill scale, and shop primer if any. Clean using methods recommended in writing by paint manufacturer but not less than the following: 1. SSPC-SP 2. G. Shop-Primed Steel Substrates: Clean field welds, bolted connections, and areas where shop paint is abraded. Paint exposed areas with the same material as used for shop priming to comply with SSPC-PA 1 for touching up shop-primed surfaces. H. Galvanized-Metal Substrates: Remove grease and oil residue from galvanized sheet metal by mechanical methods to produce clean, lightly etched surfaces that promote adhesion of subsequently applied paints. 3.3 APPLICATION A. Apply paints according to manufacturer's written instructions and recommendations in "MPI Architectural Painting Specification Manual." 1. Use applicators and techniques suited for paint and substrate indicated. 2. Paint surfaces behind movable items same as similar exposed surfaces. Before final installation, paint surfaces behind permanently fixed items with prime coat only. 3. Paint both sides and edges of exterior doors and entire exposed surface of exterior door frames. 4. Do not paint over labels of independent testing agencies or equipment name, identification, performance rating, or nomenclature plates. 5. Primers specified in painting schedules may be omitted on items that are factory primed or factory finished if acceptable to topcoat manufacturers. B. Apply paints to produce surface films without cloudiness, spotting, holidays, laps, brush marks, roller tracking, runs, sags, ropiness, or other surface imperfections. Cut in sharp lines and color breaks. C. Painting Fire Suppression, Plumbing, HVAC, Electrical, Communication, and Electronic Safety and Security Work: Page 827 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 EXTERIOR PAINTING 099113 - 6 1. Paint the following work where exposed to view: a. Equipment, including panelboards. b. Uninsulated metal piping. c. Pipe hangers and supports. d. Metal conduit. 3.4 FIELD QUALITY CONTROL A. Dry Film Thickness Testing: Owner may engage the services of a qualified testing and inspecting agency to inspect and test paint for dry film thickness. 1. Contractor shall touch up and restore painted surfaces damaged by testing. 2. If test results show that dry film thickness of applied paint does not comply with paint manufacturer's written recommendations, Contractor shall pay for testing and apply additional coats as needed to provide dry film thickness that complies with paint manufacturer's written recommendations. 3.5 CLEANING AND PROTECTION A. At end of each workday, remove rubbish, empty cans, rags, and other discarded materials from Project site. B. After completing paint application, clean spattered surfaces. Remove spattered paints by washing, scraping, or other methods. Do not scratch or damage adjacent finished surfaces. C. Protect work of other trades against damage from paint application. Correct damage to work of other trades by cleaning, repairing, replacing, and refinishing, as approved by Architect, and leave in an undamaged condition. D. At completion of construction activities of other trades, touch up and restore damaged or defaced painted surfaces. 3.6 EXTERIOR PAINTING SCHEDULE A. Galvanized-Metal Substrates: 1. System: a. Prime Coat: Epoxy. Page 828 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 EXTERIOR PAINTING 099113 - 7 1) Sherwin-Williams; Macropoxy 646 - 100. 2) Equivalent products by other manufacturers and approved by Architect/Engineer. b. Topcoat: Polyurethane Rust Preventative. 1) Sherwin-Williams; – Hi-Solids Polyurethane 100. 2) Equivalent products by other manufacturers and approved by Architect/Engineer. END OF SECTION 099113 Page 829 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 PAVEMENT MARKING - RESTORATION 099121 - 1 SECTION 099121 - PAVEMENT MARKING - RESTORATION PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Contract Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 01 Specification Sections apply to this Section. 1.2 SUMMARY A. This Section includes surface preparation and application of high build paint systems to replace existing for the items of types, patterns, sizes, and colors described in this article. B. Provide the following systems as shown on Drawings: 1. Parking Stall Stripes. 2. Traffic Arrows, crosswalks, accessible stall access aisles, walkways, symbols, stop bars, words and other markings. 3. International Symbol of Accessibility. C. Provide painting of curbs and curb ramps as described in the following paragraphs: 1. Paint vertical surface and the first 6 in. of the abutting horizontal surface at the top of all curbs and islands (including PARCS equipment islands) within parking facility to match existing, unless otherwise noted on the Drawings. 2. Paint color for curbs and curb ramps shall be yellow. D. Proportion International Symbol of Accessibility in accordance with ICC A117.1-2009 Accessible and Usable Buildings or 2010 ADA Standards for Accessible Design. E. Related Work: 1. Pavement Marking Contractor shall verify compatibility with sealers, joint sealants, caulking and all other surface treatments as specified in Division 07. 1.3 SUBMITTALS A. Product Data: For each type of product indicated. B. Provide product data as follows: 1. Manufacturer’s certification that the material complies with standards referenced within this Section. 2. Intended paint use. Page 830 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 PAVEMENT MARKING - RESTORATION 099121 - 2 3. Pigment type and content. 4. Vehicle type and content. C. Submit list of similar projects (minimum of 5) where pavement -marking paint has been in use for a period of not less than 2 yrs. D. See requirements of Division 01 Section, “Submittal Procedures,” Part 1 heading, “Submittal Procedures,” for limits to resubmittals. E. See requirements of Division 01 Section, “Submittal Procedures,” Part 2 heading, “Requests for Information,” for RFI constraints. 1.4 PROJECT CONDITIONS A. Apply paints only when temperature of surfaces to be painted and ambient air temperatures are between 50 and 95 degrees F. B. Do not apply paints in snow, rain, fog, or mist; when relative humidity exceeds 85 percent; at temperatures less than 5 degrees F above the dew point; or to damp or wet surfaces. 1.5 QUALITY ASSURANCE A. Provide written 1 year warranty to Owner that pavement markings will be free of defects due to workmanship, inadequate surface preparation, and materials including, but not limited to, fading and/or loss of markings due to abrasion, peeling, bubbling and/or delamination. Excessive delamination, peeling, bubbling or abrasion loss shall be defined as more than 15% loss of marking material within one year of substantial completion and/or occupancy of the parking area. With no additional cost to Owner, repair and/or recoat all pavement marking where defects develop or appear during warranty period and all damage to other Work due to such defects. PART 2 - PRODUCTS 2.1 MATERIALS A. Pavement marking materials shall meet Federal, State and Local environmental standards. B. Paint shall be manufactured and formulated from first grade raw materials and shall be free from defects or imperfections that might adversely affect product serviceability. C. Paints shall comply with the National Organic Compound Emission Standards for Architectural Coatings, Environmental Protection Agency, 40 CFR Part 59. Page 831 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 PAVEMENT MARKING - RESTORATION 099121 - 3 D. The product shall not contain mercury, lead, hexavalent chromium, or halogenated solvents. 2.2 PAVEMENT MARKING PAINTS: A. Low VOC - Solvent based paint may be employed for white and yellow pavement markings and shall meet the requirements of MPI #32 1. Available Products: Subject to compliance with the requirements, products that may be incorporated into the Work include, but are not limited to the following: a. Chlorinated Rubber Traffic & Zone Marking Paint, 7493/7494, by RAE Products & Chemicals Corporation b. Setfast Low VOC Acrylic Marking Paint, TM 5626/5627 by Sherwin Williams Company B. All products shall have performance requirements of Type I and II of Federal Standard TT-P-1952E. 2.3 COLOR OF PAINT A. Color of paint shall match existing, unless noted otherwise on Contract Drawings: 1. White: Match federal color chip 37925 and daylight directional reflectance (without glass beads) shall not be less than 84% (relative to magnesium oxide) when tested in accordance with Federal Test Method Standard 141, Method 6121. 2. Yellow: Match federal color chip No. 33538. Color shall have daylight directional reflectance (without glass beads) of not less than 50% (relative to magnesium oxide) when tested in accordance with Federal Test Method Standard 141, Method 6121. 3. Blue: Match federal color chip No. 35180. Color shall have daylight directional reflectance (without glass beads) of not less than 52% (relative to magnesium oxide) when tested in accordance with Federal Test Method Standard 141, Method 6121. PART 3 - EXECUTION 3.1 EXAMINATION A. Examine substrates and conditions, with Applicator present, for compliance with requirements for maximum moisture content and other conditions affecting performance of work. B. Document the location of existing striping and traffic marking, and colors utilized prior to removal of traffic lines and markings for surface preparation. Page 832 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 PAVEMENT MARKING - RESTORATION 099121 - 4 C. Verify suitability of substrates, including surface conditions and compatibility with existing finishes and primers. D. Begin coating application only after unsatisfactory conditions have been corrected and surfaces are dry. 1. Beginning coating application constitutes Contractor's acceptance of substrates and conditions. E. Striping shall not be placed until full cure of concrete repairs, sealers or coatings. Sealers (other than silane) generally require 14 days @ 70°F or higher. Silane sealers require 24 hrs @ 70°F or higher. Bituminous surfaces generally require 30 days @ 45° F or higher. Coatings shall be fully cured 3.2 PREPARATION A. Comply with manufacturer's written instructions and recommendations in "MPI Architectural Painting Specification Manual" applicable to substrates and paint systems indicated. B. Do not paint or finish any surface that is wet or damp. C. Clean substrates of substances that could impair bond of paints, including dirt, dust, oil, grease, release agents, curing compounds, efflorescence, chalk, and incompatible paints and encapsulants. D. Concrete Substrates: Do not paint surfaces if moisture content or alkalinity of surfaces to be painted exceeds that permitted in manufacturer's written instructions. E. Lay out all striping on each tier, using existing layout, dimensions and details unless otherwise noted on Contract Drawings. F. Report any discrepancies, interferences or changes in striping due to field conditions to Engineer/Architect prior to painting. Pavement Marking Contractor shall be required to remove paint, repair surface treatment and repaint stripes not applied in strict accordance with Contract Drawings. G. Where existing painted pavement markings and/or stripes conflict with new striping layout or must be removed due to installation which does not conform to contract requirements, remove existing paint markings, using care to avoid scarring substrate surface. 1. Concrete and asphalt surfaces: Material shall be removed by methods acceptable to Engineer/Architect and cause as little damage as possible to surface texture of pavement. Methods, that can provide acceptable results, are grinding and air or shot blasting. Use of chemicals to remove pavement markings prohibited. Collect residue generated by removal of pavement markings and dispose of as required by all applicable laws and regulations. If grinding is used, lightly grind floor surface Page 833 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 PAVEMENT MARKING - RESTORATION 099121 - 5 using wheel mounted floor grinder or similar equipment with positive elevation control of grinder head. For all removal techniques: On test area, demonstrate to Owner acceptable removal of paint material and control of paint removal equipment to prevent substrate scarring. 2. Traffic Topping/Membrane surfaces: Remove existing pavement markings by solvent washing or high-pressure water washing. Submit letter from traffic topping/membrane manufacturer certifying that solvents and/or water pressures are acceptable for this use and will not damage material. On test area, demonstrate to Owner acceptable removal of paint material and control of paint removal equipment to prevent substrate scarring. 3. Contractor shall not use paint, bituminous bond coat or other methods of covering markings to obliterate existing pavement markings. 4. Material deposited on pavement as a result of removal shall be removed as work progresses. Accumulation of material, that might interfere with drainage or might constitute a hazard to traffic, prohibited. 5. Curing compounds on new concrete surfaces (less than 1 yr old) shall be removed per existing pavement marking removal requirements prior to installation of new pavement markings. H. Work Areas: 1. Store, mix and prepare paints only in areas designated by Contractor for that purpose. 2. Provide clean cans and buckets required for mixing paints and for receiving rags and other waste materials associated with painting. Clean buckets regularly. At close of each day's Work, remove used rags and other waste materials associated with painting. 3. Take precautions to prevent fire in or around painting materials. Provide and maintain appropriate hand fire extinguisher near paint storage and mixing area. I. Mixing: 1. Do not intermix materials of different character or different manufacturer. 2. Do not thin material except as recommended by manufacturer. J. Disposal: 1. Contractor shall properly dispose of unused materials and containers in compliance with Federal Resource Conservation Recovery Act (RCRA) of 1976 as amended, and all other applicable laws and regulations. 3.3 APPLICATION A. Apply painting and finishing materials in accordance with manufacturer's directions. Use applications and techniques best suited for material and surfaces to which applied. Minimum air shall be used to prevent overspray. Temperature during application shall be minimum of 40º F and rising, unless manufacturer requires higher minimum temperature. Maximum relative humidity shall be as required by manufacturer. 1. Total wet mil thickness of 0.015 in (minimum). Page 834 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 PAVEMENT MARKING - RESTORATION 099121 - 6 2. Total dry film thickness of 0.008 in (minimum). B. All lines shall be straight, true, and sharp without fuzzy edges, overspray or non-uniform application. Corners shall be at right angles, unless shown otherwise, with no overlaps. Line width shall be uniform (-0%, +5% from specified width). No excessive humping (more material in middle than at edges or vice versa). C. All lines shall be 4-inches wide unless otherwise noted. END OF SECTION 099121 Page 835 of 1053 TECHNICAL PROVISIONS – PUMP STATION SECTION 221400 – SUBMERSIBLE PUMPS SECTION 407200 – LEVEL TRANSDUCERS Page 836 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 22 14 29 - 1 SECTION 22 14 00 SUBMERSIBLE PUMPS PART 1 - GENERAL 1.1 DESCRIPTION This work shall include the removal and replacement of the pumps, motors, guide rail assemblies, wet well piping, and related labor and materials to provide a fully functional sump pump in the parking structure. This work will also include cleaning and clearing of any piping that may restrict the flows into or out of the pump wet well. 1.2 RELATED WORK A. Part 1, GENERAL PROVISIONS. B. Section 3-7, CONTRACT DOCUMENTS. C. Section 26 05 00, COMMON WORK RESSULTS FOR ELECTRICAL. D. Section 26 05 04, CLEANING, INSPECTION, AND TESTING OF ELECTRICAL EQUIPMENT. E. Section 40 72 00, LEVEL TRANSDUCER 1.3 APPLICABLE PUBLICATIONS A. The publications listed below form a part of this specification to the extent referenced. The publications are referenced in the text by the basic designation only. B. American National Standard Institute (ANSI)/Hydraulic Institute (HI): 1.1-1.2-2014 ............................ Rotodynamic Centrifugal Pumps for Nomenclature and Definitions 1.3-2013 .................................. Rotodynamic Centrifugal Pumps for Design and Application 1.4-2014 .................................. Rotodynamic Centrifugal Pumps for Manuals Describing Installation, Operation, and Maintenance C. ASTM International (ASTM): A48/A48M-2003 (R2012) ........... Standard Specification for Gray Iron Castings A532/A532M-2010 (R2014) ....... Standard Specification for Abrasion-Resistant Cast Irons B584-2014 ............................... Standard Specification for Copper Alloy Sand Castings for General Applications D. National Electrical Manufacturers Association (NEMA): ICS 6-1993 (R2001, R2006) ....... Industrial Control and Systems: Enclosures 250-2014 ................................. Enclosures for Electrical Equipment (1000 Volts Maximum) E. Underwriters' Laboratories, Inc. (UL): 508-1999 (R2013) .................... Standards for Industrial Control Equipment 1.4 SUBMITTALS A. Submittals, including number of required copies, shall be submitted in accordance with the General Provisions of these specifications. Page 837 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 22 14 29 - 2 C. Manufacturer's Literature and Data including: Full item description and optional features and accessories. Include dimensions, weights, materials, applications, standard compliance, model numbers, size, and capacity. 1. Pump: a. Manufacturer and model. b. Operating speed (rpm). c. Capacity. d. Characteristic performance curves. 2. Electric Motor: a. Manufacturer. b. Speed. c. Current Characteristics and HP. d. Efficiency. 3. Control panel. 4. Sensors. D. Certified copies of all the factory and construction site test data sheets and reports. E. Complete operating and maintenance manuals including wiring diagrams, technical data sheets and information for ordering replacement parts: 1. Include complete list which indicates all components of the system. 2. Include complete diagrams of the internal wiring for each item of equipment. 3. Diagrams shall have their terminals identified to facilitate installation, operation and maintenance, and troubleshooting. 1.5 QUALITY ASSURANCE A. Electrical Components, Devices, and Accessories: Listed and labeled as defined in NFPA 70, Article 100, by a testing agency acceptable to authorities having jurisdiction, and marked for intended use. 1.6 WARRANTY. A. Manufacturer's Warranty: Manufacturer's standard form in which manufacturer agrees to repair or replace components of pumps and accessories that fail in materials or workmanship within specified warranty period; 1. Failures include, but are not limited to, the following: a. Faulty operation of pumps, controls, or pumping and piping system accessories; b. Deterioration of metals, metal finishes, and other materials beyond normal use; 2. Warranty Period for Pumps: One year from date of Substantial Completion; 3. Warranty Period for Control Panel: One year from date of Substantial Completion. 1.7 AS-BUILT DOCUMENTATION A. Submit manufacturer’s literature and data updated to include submittal review comments and any equipment substitutions. B. Submit operation and maintenance data updated to include submittal review comments, substitutions and construction revisions shall be hard copy and in electronic version on compact disc or DVD inserted into a three-ring binder. All aspects of system operation and maintenance procedures, including piping isometrics, wiring diagrams of all circuits, a written description of system design, control logic, and sequence of operation shall be included in the operation and maintenance manual. The operations and maintenance manual shall include troubleshooting techniques and procedures for emergency situations. Notes on all special systems or devices such as damper and door closure Page 838 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 22 14 29 - 3 interlocks shall be included. A List of recommended spare parts (manufacturer, model number, and quantity) shall be furnished. Information explaining any special knowledge or tools the owner will be required to employ shall be inserted into the As-Built documentation. C. The installing contractor shall maintain as-built drawings of each completed phase for verification; and shall provide the complete set at the time of final systems certification testing. As-built drawings are to be provided, and a copy of them in Auto-CADD provided on compact disk or DVD. D. Certification documentation shall be provided to Engineer 10 working days prior to submitting the request for final inspection. The documentation shall include all test results, the names of individuals performing work for the testing agency on this project, detailed procedures followed for all tests, and a certification that all results of tests were within limits specified. PART 2 - PRODUCTS 2.1 SUMP PUMP A. Scope: Furnish – two (2) solids handling submersible non-clog wastewater pump with 2-vane enclosed impeller or Engineer pre-approved equal. The pump shall be supplied with a mating cast discharge connection (two (2) inch or adaptable to the two (2) inch discharge line) and be capable of delivering 50 U.S. gallons per minute (gpm) at a total dynamic head (TDH) of 25- feet. The motor shall be an integral part of the pump unit. The motor shall be connected for operation to the 208V, single phase, 60 Hertz electrical supply service. Pumps are intended for wet pit installation and shall be supplied with a standard cast iron auto-installation guide rail system with an integrated discharge elbow. Pump shall be fitted with a stainless-steel lifting bail assembly for lifting pumps out of wet well for service or replacement. The working load rating of the lifting system shall be a minimum of 50% greater than the pump weight. Each pump motor shall be equipped with power and control cable sized in accordance with NEC and CSA standards. B. Pump Design The heavy duty submersible wastewater pump shall be capable of handling raw unscreened stormwater without clogging. The pump shall be driven by a premium efficiency motor providing the highest levels of operational reliability and energy efficiency. C. Guide Rail Base Assembly The discharge base & elbow assembly shall be permanently installed in the wet well and connected to the discharge piping. In order to prevent binding or separation of the pump from the guide rail system, the pump(s) shall connect to the guide rail base automatically and firmly, guided by two guide rails. Minimum two (2) inch stainless-steel guide rails extending from the base elbow to the top of the station. Systems using guide cable in lieu of rigid guide bars or pipes shall not be considered acceptable. The sliding guide bracket shall be a separate part of the pumping unit, capable of being attached to standard two (2) inch pump connection, so Page 839 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 22 14 29 - 4 that the pump mounting is non- proprietary, and any pump with a standard discharge flange can be mounted on the base assembly. Base or bracket assemblies with proprietary or non-standard flange dimensions shall not be considered acceptable. A field replaceable Nitrile (Buna-N) rubber profile gasket or O-ring shall accomplish positive sealing of the pump flange/guide rail bracket to the discharge elbow. No portion of the pump shall bear directly on the floor of the sump. The guide rail system shall be available in an optional non- sparking version, approved by Factory Mutual for use in NEC Class 1, Division 1, Group C&D hazardous locations. D. Seals The motor shall be protected by two mechanical seals mounted in tandem with a seal chamber between the seals. Seal chamber shall be oil filled to lubricate seal face and to transmit heat from shaft to the outer shell. Seal face shall be carbon and ceramic and lapped to a flatness of one light band. A double electrode shall be mounted in the seal chamber to detect any water entering the chamber through the lower seal. Water in the chamber shall cause a red light to turn on at the control box. This signal shall not stop motor but shall act as a warning only, indicating service is required. E. Impeller The impeller shall be ductile iron and of the 2-vane solids handling enclosed type. Vane inlet tips shall be carefully rounded to prevent stringy material from catching in vanes. Pump-out vane shall be used in front and back chamber. Impeller shall be dynamically balanced. Impeller shall be driven by stainless steel shaft key and impeller held in place with lock screw and washer. Impeller and motor shall lift off case as a unit without disturbing discharge piping. Impeller neck shall run in bronze wear ring that is pressed into volute case. F. Pump Case The volute case shall be cast iron and have a flanged center line discharge. Discharge flange shall be 2" standard with bolt holes (or capable of adapting to the 2” discharge) straddling center line. A bronze wear ring shall be pressed into case for guiding impeller neck and to prevent corrosion freeze-up. Wear ring to be held from rotating by locking with stainless steel set screw in end of ring. G. Pump and Motor Casting The pump shall be painted with waterborne hybrid acrylic/alkyd paint or Engineer approved equal. This custom engineered, quick dry paint shall provide superior levels of corrosion and chemical protection. All fasteners shall be 302 stainless steel. H. Power Cable Power cord and control cord shall be triple sealed. The power and control conductor shall be single strand sealed with epoxy potting compound and then clamped in place with rubber seal bushing to seal outer jacket against leakage and to provide for strain pull. Cords shall withstand a pull strain to meet FM requirements. Insulation of power and control cords shall be type SOOW or W. Both control and power cords shall have a green carrier ground conductor that attaches to motor frame. PART 3 - EXECUTION Page 840 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 22 14 29 - 5 3.1 STARTUP AND TESTING A. Perform tests and inspections and prepare test reports; 1. Manufacturer's Field Service: Engage a pump station manufacturer's authorized service representative to assist in testing and startup; B. Tests and Inspections: 1. Test completed piping systems according to requirements of authorities having jurisdiction. Submit reports; 2. After installing wastewater pumping stations and after electrical circuitry has been energized, test pumps and controls for compliance with requirements; 3. After electrical circuitry has been energized, start units to confirm the station can run at pre- specified design parameters; 4. Test piping for leaks and defects; 5. Test and adjust controls and safeties; Remove and replace components of the stormwater pumping stations that do not pass tests and inspections and retest as specified above. // 3.2 DEMONSTRATION AND TRAINING A. Provide services of manufacturer’s technical representative for two (2) hours to instruct City Personnel in operation and maintenance of units. B. Submit training plans and copy of training documents (electronic and hard copy) for City review prior to training. - - - E N D - - - Page 841 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 SECTION 40 72 00 LEVEL TRANSDUCER PART 1 - GENERAL 1.1 DESCRIPTION This work shall include the installation of level transducer (pressure transducer), related labor and materials to provide water level detection in the sump pump to start and stop the pumps. This work will also include refurbishing of the existing mechanical float system in the pump wet well. The level transducer shall be the primary level detection system. Redundant back up will be provided by the mechanical float system. 1.2 RELATED WORK A. Part 1, GENERAL PROVISIONS. B. Section 3-7, CONTRACT DOCUMENTS. C. Section 26 05 00, COMMON WORK RESSULTS FOR ELECTRICAL. D. Section 26 05 04, CLEANING, INSPECTION, AND TESTING OF ELECTRICAL EQUIPMENT. E. Section 22 14 00, SUBMERSIBLE PUMPS 1.3 APPLICABLE PUBLICATIONS A. The publications listed below form a part of this specification to the extent referenced. The publications are referenced in the text by the basic designation only. B. National Electrical Manufacturers Association (NEMA): ICS 6-1993 (R2001, R2006) ...... Industrial Control and Systems: Enclosures 250-2014 ................................. Enclosures for Electrical Equipment (1000 Volts Maximum) C. Underwriters' Laboratories, Inc. (UL): 508-1999 (R2013) .................... Standards for Industrial Control Equipment 1.4 SUBMITTALS A. Submittals, including number of required copies, shall be submitted in accordance with the General Provisions of these specifications. B. Manufacturer's Literature and Data including: Full item description and optional features and accessories. Include dimensions, weights, materials, applications, standard compliance, and model numbers. C. Certified copies of all the factory and construction site test data sheets and reports. D. Complete operating and maintenance manuals including wiring diagrams, technical data sheets and information for ordering replacement parts: 1. Include complete list which indicates all components of the system. 2. Include complete diagrams of the internal wiring for each item of equipment. 3. Diagrams shall have their terminals identified to facilitate installation, operation and maintenance, and troubleshooting. 1.5 QUALITY ASSURANCE Page 842 of 1053 A. Electrical Components, Devices, and Accessories: Listed and labeled as defined in NFPA 70, Article 100, by a testing agency acceptable to authorities having jurisdiction, and marked for intended use. 40 72 00 - 1 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 1.6 WARRANTY. A. Manufacturer's Warranty: Manufacturer's standard form in which manufacturer agrees to repair or replace components that fail in materials or workmanship within specified warranty period; 1. Warranty Period for Level Transducer, One year from date of Substantial Completion. PART 2 - PRODUCTS 2.1 LEVEL TRANSDUCER A. Scope: Level Control System: Senses variations of wastewater level in well. The system shall utilize a submersible pressure transducer as the primary level detection device. Redundant back up will be provided by two intrinsically safe, non-mercury mechanical floats. 1. Basis of Design (Pressure Transducer): PMC VL2000 series Submersible Level Transmitter, or Engineer pre-approved equal. 2. Existing Level Sensor Design (Mechanical Float): Refurbish existing mechanical float system or replace with OPTI-FLOAT Internally Weighted, Non-Mercury Float PART 3 - EXECUTION 3.1 STARTUP AND TESTING A. Perform tests and inspections and include results in pump test reports; 1. Manufacturer's Field Service: Pump station testing and startup shall include testing of the level transduce and redundant mechanical float systems; B. Tests and Inspections: 1. After electrical circuitry has been energized, fill wet well with water and utilize the level transducer to start pumps to confirm the station can run at pre-specified design parameters. Run additional tests to confirm the redundant mechanical float system is operational; 2. Test and adjust controls and safeties. Remove and replace components of the level transducer and mechanical float systesms that do not pass tests and inspections and retest as specified above. - - - E N D - - - Page 843 of 1053 40 72 00 - 2 TECHNICAL PROVISIONS – ELECTRICAL SECTION 260500 – COMMON WORK RESULTS FOR ELECTRICAL SECTION 260504 – CLEANING, INSPECTION, AND TESTING OF ELECTRICAL EQUIPMENT SECTION 265113 – INTERIOR LIGHTING FIXTURES, LAMPS, AND BALLASTS Page 844 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 Hermosa Beach Parking Structure Lot C Improvement 26 05 00 - 1 SECTION 26 05 00 COMMON WORK RESULTS FOR ELECTRICAL PART 1 - GENERAL The electrical work included in all other divisions is the responsibility of the contractor performing the division 26 work unless noted otherwise. PROJECT OVERVIEW SCOPE The work under this section includes basic electrical requirements, which are applicable to all Division 26 sections. This section includes information common to two or more technical specification sections or items that are of a general nature, not conveniently fitting into other technical sections. RELATED WORK Applicable provisions in other Sections of these Specification. REFERENCE STANDARDS Abbreviations of standards organizations referenced in this, and other sections are as follows: ANSI American National Standards Institute ASTM American Society for Testing and Materials EPA Environmental Protection Agency ETL Electrical Testing Laboratories, Inc. IEEE Institute of Electrical and Electronics Engineers IES Illuminating Engineering Society ISA Instrument Society of America NBS National Bureau of Standards NEC National Electric Code NEMA National Electrical Manufacturers Association NESC National Electrical Safety Code NFPA National Fire Protection Association NRTL Nationally Recognized Testing Laboratory UL Underwriters Laboratories Inc. HBMC Hermosa Beach Municipal Code REGULATORY REQUIREMENTS All work and materials are to conform in every detail to applicable rules and requirements of the City of Hermosa Beach Municipal Code, the National Electrical Code (NFPA 70), other applicable National Fire Protection Association codes, the National Electrical Safety Code, and present manufacturing standards (including NEMA). Page 845 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 Hermosa Beach Parking Structure Lot C Improvement 26 05 00 - 2 All Division 26 work shall be done under the direction of a currently licensed State of California Master Electrician. QUALITY ASSURANCE Where equipment or accessories are used which differ in arrangement, configuration, dimensions, ratings, or engineering parameters from those indicated on the contract documents, the contractor is responsible for all costs involved in integrating the equipment or accessories into the system and the assigned space, and for obtaining the performance from the system into which these items are placed. Manufacturer references used herein are intended to establish a level of quality and performance requirements unless more explicit restrictions are stated to apply. All materials shall be listed by and shall bear the label of an approved Nationally Recognized Testing Laboratory (NRTL) as identified by the United States Occupational Safety and Health Administration (OSHA), per the OSHA Nationally Recognized Testing Laboratory Program. If none of the approved electrical testing laboratories has published standards for a particular item, then other national independent testing standards, if available, applicable, and approved by DFD, shall apply and such items shall bear those labels. Where one of the approved electrical testing laboratories has an applicable system listing and label, the entire system, shall be so labeled. The Contractor shall be a company with experience in the installation of medium voltage cable, medium voltage equipment and components. The company shall have documented history with a minimum of two similar medium voltage projects. The contractor shall have a minimum of two qualified electricians trained and experienced (Minimum of two similar medium voltage projects) in the installation of medium voltage cable, medium voltage equipment and components. At the discretion of the Engineer, documentation of experience, and relevant projects shall be furnished by the contractor. Workmen involved in splicing and termination of cables shall have been specifically trained in the procedures required for the splices and terminations used in this project. At the discretion of the Engineer, documentation of experience and/or training in medium voltage cable splicing and termination shall be furnished by the Contractor. CONTINUITY OF EXISTING SERVICES AND SYSTEMS No outages shall be permitted on existing systems except at the time and during the interval specified by the by the City of Hermosa Beach Project Representative. The institution may require written approval. Any outage must be scheduled when the interruption causes the least interference with normal institutional schedules and business routines. No extra costs will be paid to the Contractor for such outages which must occur outside of regular weekly working hours. Page 846 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 Hermosa Beach Parking Structure Lot C Improvement 26 05 00 - 3 This Contractor shall restore any circuit interrupted as a result of this work to proper operation as soon as possible. Note that institutional operations are on a seven-day week schedule. PROTECTION OF FINISHED SURFACES Furnish one can of touch-up paint for each different color factory finish furnished by the Contractor. Deliver touch-up paint with other "loose and detachable parts" as covered in the General Requirements. APPROVED ELECTRICAL TESTING LABORATORIES The following laboratories are approved for providing electrical product safety testing, listing and labeling services as required in these specifications: A Nationally Recognized Testing Laboratory (NRTL) as identified by the United States Occupational Safety and Health Administration (OSHA), per the OSHA Nationally Recognized Testing Laboratory Program. INTENT The Contractor shall furnish and install all the necessary materials, apparatus, and devices to complete the electrical equipment and systems installation herein specified, except such parts as are specifically exempted herein. If an item is either called for in the specifications or shown on the plans, it shall be considered sufficient for the inclusion of said item in this contract. If a conflict exists within the Specifications or exists within the Drawings, the Contractor shall furnish the item, system, or workmanship, which is the highest quality, largest, or most closely fits the City of Hermosa Beach’s intent (as determined by the City of Hermosa Beach Project Manager). Refer to the General Conditions of the Contract for further clarification. It must be understood that the details and drawings are diagrammatic. The Contractor shall verify all dimensions at the site and be responsible for their accuracy. All sizes as given are minimum except as noted. Materials and labor shall be new (unless noted or stated otherwise), first class, and workmanlike, and shall be subject at all times to the City of Hermosa Beach's, tests and approval from the commencement until the acceptance of the completed work. Whenever a particular manufacturer's product is named, it is intended to establish a level of quality and performance requirements unless more explicit restrictions are stated to apply. OMISSIONS No later than ten (10) days before bid opening, the Contractor shall call the attention of the City of Hermosa Beach’s to any materials or apparatus the Contractor believes to be inadequate and to any necessary items of work omitted. SUBMITTALS Submit for all equipment and systems as indicated in the respective specification sections, marking each submittal with that specification section number. Mark general catalog sheets and drawings to indicate specific items being submitted and proper identification of equipment by name and/or number, as indicated in the contract documents. Failure to Page 847 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 Hermosa Beach Parking Structure Lot C Improvement 26 05 00 - 4 do this may result in the submittal(s) being returned to the Contractor for correction and resubmission. Failing to follow these instructions does not relieve the Contractor from the requirement of meeting the project schedule. On request from the City of Hermosa Beach, the successful bidder shall furnish additional drawings, illustrations, catalog data, performance characteristics, etc. Submittals shall be grouped to include complete submittals of related systems, products, and accessories in a single submittal. Mark dimensions and values in units to match those specified. Include wiring diagrams of electrically powered equipment. The submittals must be approved before fabrication is authorized. Submit sufficient quantities of submittals to allow the following distribution: Operating and Maintenance Manuals 2 copies City of Hermosa Beach 1 copy PROJECT/SITE CONDITIONS Install Work in locations shown on drawings, unless prevented by project conditions. Prepare drawings showing proposed rearrangement of work to meet project conditions, including changes to work specified in other sections. Obtain permission of City of Hermosa Beach before proceeding. Tools, materials and equipment shall be confined to areas designated by the City of Hermosa Beach. WORK SEQUENCE AND SCHEDULING During the construction period coordinate electrical schedule and operations with City of Hermosa Beach’s Construction Representative. WORK BY OTHER TRADES Every attempt has been made to indicate in this trade's specifications and drawings all work required of this Contractor. However, there may be additional specific paragraphs in other trade specifications and addenda, and additional notes on drawings for other trades which pertain to this trade's work, and thus those additional requirements are hereby made a part of these specifications and drawings. Electrical details on drawings for equipment to be provided by others are based on preliminary design data only. This Contractor shall lay out the electrical work and shall be responsible for its correctness to match equipment actually provided by others. OFFSITE STORAGE Prior approval by City of Hermosa Beach will be needed. The contractor shall submit Storage Agreement Form to City of Hermosa Beach for consideration of off-site materials storage. In general, building wire, conduit, fittings and similar rough-in material will not be accepted for off-site storage. No material will be accepted for off-site storage unless shop drawings for the material have been approved. SALVAGE MATERIALS Page 848 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 Hermosa Beach Parking Structure Lot C Improvement 26 05 00 - 5 No materials removed from this project shall be reused unless specifically noted otherwise. All materials removed shall become the property of and shall be disposed of by the Contractor. The following material shall be removed from service and turned over to the City of Hermosa Beach or user agency, at a site selected by the City of Hermosa Beach, in the same condition as when it was removed CERTIFICATES AND INSPECTIONS Obtain and pay for all required installation inspections, except those provided by the City of Hermosa Beach, in accordance with the Hermosa Beach Municipal Code. Deliver originals of these certificates to the City of Hermosa Beach's Project Representative. The Electrical Contractor is responsible for coordination of City of Hermosa Beach electrical inspections. Prior to the start of significant on-site electrical work, the contractor shall schedule a pre-installation meeting with the City of Hermosa Beach Electrical Inspector to discuss the inspection requirements and review the contract requirements (also see Article 15 of the General Conditions). The Electrical Contractor shall be present when the Hermosa Beach Electrical Inspector conducts the electrical inspections. OPERATION AND MAINTENANCE DATA All operations and maintenance data shall comply with the submission and content requirements specified under section GENERAL REQUIREMENTS. In addition to the general content specified under GENERAL REQUIREMENTS supply the following additional documentation: 1. Manufacturer’s wiring diagrams for electrically powered equipment. 2. All required passwords to gain local access to equipment and controllers. RECORD DRAWINGS The Contractor shall maintain at least one copy each of the specifications and drawings on the job site at all times. The City of Hermosa Beach will provide the Contractor with a suitable set of contract drawings on which daily records of changes and deviations from contract shall be recorded. Dimensions and elevations on the record drawings shall locate all buried or concealed piping, conduit, or similar items. The daily record of changes shall be the responsibility of Contractor's field superintendent. No arbitrary mark-ups will be permitted. At completion of the project, the Contractor shall submit the marked-up record drawings to the Architect/Engineer prior to final payment. PART 2 - PRODUCTS NO PRODUCTS SPECIFIED ON THIS SECTION PART 3 - EXECUTION Page 849 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 Hermosa Beach Parking Structure Lot C Improvement 26 05 00 - 6 HOUSEKEEPING AND CLEAN UP The Contractor shall clean up and remove from the premises, on a daily basis, all debris and rubbish resulting from its work and shall repair all damage to new and existing equipment resulting from its work. When job is complete, this Contractor shall remo ve all tools, excess material and equipment, etc., from the site. END OF SECTION Page 850 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 SECTION 26 05 04 CLEANING, INSPECTION, AND TESTING OF ELECTRICAL EQUIPMENT PART 1 - GENERAL SCOPE The work under this section includes the required cleaning, inspection, adjustment, maintenance and testing of electrical equipment, as specified herein. This applies only to new electrical and existing electrical equipment being furnished, modified, worked on or serviced by this contractor for this project. Included are the following topics: PART 2 - PRODUCTS No products specified. PART 3 - EXECUTION GENERAL INSPECTION AND CLEANING OF ALL ELECTRICAL EQUIPMENT Inspect for physical damage and abnormal mechanical and electrical conditions. Any item found to be out of tolerance, or in any other way defective as a result of the required inspection or testing, shall be reported to the City of Hermosa Beach. Procedure for repair and/or replacement will be outlined. After appropriate corrective action is completed the item shall be re-tested. Compare equipment nameplate information with the latest single line diagram and report any discrepancies. Verify proper auxiliary device operation and indicators. Check tightness of accessible bolted electrical joints. Use torque wrench method. Make a close examination of equipment and remove any shipping brackets, insulation, packing, etc. that may not have been removed during original installation. Make a close examination of equipment and remove any dirt or other forms of debris that may have collected in existing equipment or in new equipment during installation. Clean All Equipment: Vacuum inside of panelboards, switchboards, switchgear, and the exterior of all Communications and Electronic Safety and Security hardware and equipment. Loosen attached particles and vacuum them away. Wipe all insulators with a clean, dry, lint free rag. Clean insulator grooves. Re-vacuum inside surfaces as directed by the City of Hermosa Beach Construction Representative or Inspector Inspect equipment anchorage. Inspect equipment and bus alignment. Check all heater elements for operation and control. Page 851 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 Lubricate nonelectrical equipment per manufacturer's recommendations. GROUNDING SYSTEMS Inspect the ground system for adequate termination at all devices. SWITCHBOARDS (LOW VOLTAGE) Visual and Mechanical Inspection: Inspect for physical, electrical and mechanical conditions. Re-torque all bolted connections. Hermosa Beach Parking Structure Lot C Improvements 26 05 04 - 1 Compare equipment nameplate information with latest single line diagram and report discrepancies. Inspect for proper alignment, anchorage and grounding All doors, panels and sections shall be inspected for paint, dents, scratches, and fit. Vacuum clean the switchboard enclosure. All active components shall be exercised and cleaned where possible. All indicating devices shall be inspected for proper operation. PANELBOARDS Torque all the connections per the manufacturers spec. Verify phase wires, color coding, separate neutral and mechanical bonding. Verify circuit breaker operation. Verify the directory. Vacuum clean the panelboard enclosure. MANHOLES Check cable racking and system grounding in all manholes. Verify all cable labels. LIGHT FIXTURES Check the bonding and proper lamping. Verify that recessed fixtures are installed with hold down clips. Confirm operation of the fixture with the proper switch or sensor. BATTERY PACK EMERGENCY LIGHTING Verify the operation per the manufacturers spec and run all of the diagnostic steps. Confirm proper grounding and location. UPS SYSTEM Operate and test the system per the manufacturers spec. Confirm the batteries and liquid level along with the transfer scheme. After the generator has cooled down from the four hour test, shut it down and then simulate a power failure including operation of the transfer switch, automatic cycle, and automatic shutdown and return to normal. Check the automatic transfer switches and automatic start circuits for proper function. Page 852 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 COMMUNICATIONS AND ELECTRONIC SAFETY AND SECURITY At equipment rooms: Check all cable and connectors for proper installation and support. Visually inspect cables, lugs, connectors and all other components for physical damage and proper connections. Confirm cable bends to comply with manufacturer's minimum allowable bending radii. Inspect for proper shield grounding, cable support and termination. Confirm all dust caps and blank panels are in place. Wipe down all equipment racks and cabinets, enclosures, cable supports, cable organizers, termination hardware and related items. Coordinate cleaning schedule to provide a secure, dust and contaminant-free environment as required to accommodate all trade’s equipment that will be positioned in the room. This condition likely will precede general occupancy. Refer to Division 27 and 28 specification sections that may include additional requirements. END OF SECTION Hermosa Beach Parking Structure Lot C Improvements 26 05 04 - 2 Page 853 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 Hermosa Beach Parking Structure Lot C Improvement 26 51 13 - 1 SECTION 26 51 13 INTERIOR LIGHTING FIXTURES, LAMPS, AND BALLASTS PART 1 - GENERAL SCOPE The work under this section includes interior luminaires and accessories, exit signs, and building-mounted exterior lighting. Included are the following topics: RELATED WORK Applicable provisions of Division 1 govern work under this Section.54f Section 26 08 00 – Commissioning of Electrical Section 26 27 26 – Wiring Devices REFERENCE STANDARDS RoHS – Restriction of Hazardous Substances. Council of the European Union (EC) Directive 2002/95/EC on the restriction of the use of certain hazardous substances in electrical and electronic equipment. LM-79-08 (or latest) – IES Approved Method for the Electrical and Photometric Measurements of Solid- State Lighting Products. LM-80-08 (or latest) – IES Approved Method for Measuring Lumen Maintenance of LED Light Sources. TM-21-11 (or latest) – IES Technical Memorandum on Projecting Long Term Lumen Maintenance of LED Light Sources. NEMA SSL 1-2010 (or latest) – Electronic Drivers for LED Devices, Arrays, or Systems. SUBMITTALS Include outline drawings, lamp and ballast data, support points, weights, accessory information and performance data for each luminaire type. For each luminaire type, submit luminaire information including catalog cuts with highlighted catalog numbers and required accessories: • Luminaire: o Manufacturer and catalog number, o Delivered lumens, o Input watts, o Efficacy, o Color rendering index. • Driver: o Manufacturer and catalog number, o Type (Non-Dimming, Step-dimming, Continuous dimming, etc.), o Power Factor, Crest Factor, THD, etc. OPERATION AND MAINTENANCE DATA All operations and maintenance data shall comply with the submission and content requirements specified under section GENERAL REQUIREMENTS. EXTRA MATERIALS Page 854 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 Hermosa Beach Parking Structure Lot C Improvement 26 51 13 - 2 Provide one (1) of each type of luminaire. Provide one (1) LED driver of each type. DEFINITIONS Driver: The power supply used to power LED luminaires, modules, or arrays. L70, L70, or L70%: The reported life of an LED component or system to reach 70% lumen maintenance, or 70% of the LED’s original light output. LED’s: Broadly defined as complete luminaire with light emitting diode (LED) packages, modules, light bars or arrays, complete with driver. LED luminaire failure: Negligible light output from more than 10 percent of the LEDs, or less than 70 percent of the listed lumen output constitutes luminaire failure. PART 2 - PRODUCTS INTERIOR LUMINAIRES AND ACCESSORIES See the Luminaire Schedule on the drawings for types of luminaires and catalog numbers. Catalog numbers are shown on the drawings for quality and performance requirements only. Luminaires manufactured by others are equally acceptable provided they meet or exceed the performance of the indicated luminaires and meet the intent of the design. Luminaire shall be listed by a NRTL (Nationally Recognized Testing Laboratory: e.g. UL, ETL, etc.). Provide luminaires with quick-connect disconnecting means similar to Thomas & Betts Sta-Kon. GENERAL USE LAMPS General Use Incandescent Lamps and Incandescent Reflector Lamps are prohibited. Use LED retrofit lamps or LED luminaires in lieu of incandescent or halogen luminaires. LED retrofit lamps shall be: • Rated for the voltage of the incandescent lamp/luminaire they are replacing. Dimmable where required as indicated on the plans. • Rated for the luminaire in which they are being installed. Verify whether the luminaire is enclosed and whether the LED retrofit lamp is rated for enclosed luminaires and the temperatures that will be encountered. • LED lamps/luminaires shall provide delivered footcandles equal to or greater than the footcandles provided by an equivalent incandescent lamp/luminaire. • LED retrofit lamps shall have an average rated life of 25,000 hours, minimum. • Lamp color temperature shall be nearly equal to the incandescent lamp it is replacing. All lamps shall be new. LED LUMINAIRES • LED Luminaires shall meet all DesignLights Consortium® (DesignLights.org) Product Qualification Criteria. This does not require that the luminaire be listed on the DesignLights Consortium’s® Qualified Products List, but they must meet the Product Qualification Criteria. The technical requirements that the luminaire shall meet for each Application Category are: Page 855 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 Hermosa Beach Parking Structure Lot C Improvement 26 51 13 - 3 o Minimum Light Output. o Zonal Lumen Requirements. o Minimum Luminaire Efficacy. o Minimum CRI. o L70 Lumen Maintenance. o Minimum Luminaire Warranty of 5 years (not pro-rated) to include LED driver and all LED components. Additional requirements: • Color Temperature of 3000K-4100K for interior luminaires as listed in the Luminaire Schedule on the plans. The color temperature of exterior LED luminaires should not exceed 4100K (nominal). • Color Consistency: LED manufacturer shall use a maximum 3-step MacAdam Ellipse binning process to achieve consistent luminaire-to-luminaire color for interior luminaires. Exterior luminaires shall use a maximum 5-step MacAdam Ellipse binning process. • Glare Control: Exterior luminaires shall meet DesignLights Consortium’s® criteria for Zonal Lumen Distribution requirements or Backlight-Uplight-Glare (BUG) standards for exterior luminaires. • Luminaire shall be mercury-free, lead-free, and RoHS compliant. • Luminaire shall comply with FCC 47 CFR part 15 non-consumer RFI/EMI standards. • Light output of the LED system shall be measured using the absolute photometry method following IES LM-79 and IES LM-80 requirements and guidelines. • Luminaire shall maintain 70% lumen output (L70) for a minimum of 50,000 hours. Lumen output shall not depreciate more than 20% after 10,000 hours of use. • Luminaire and driver shall be furnished from a single manufacturer to ensure compatibility. • Luminaire Color Rendering Index (CRI) shall be a minimum of 80 for interior luminaires, and a minimum of 70 for exterior luminaires. • LED luminaire shall be thermally designed as to not exceed the maximum junction temperature of the LED for the ambient temperature of the location the luminaire is to be installed. Rated case temperature shall be suitable for operation in the ambient temperatures typically found for the intended installation. Exterior luminaires to operate in ambient temperatures of -40°F to 104°F (- 40°C to 40°C). • Luminaire shall operate normally for input voltage fluctuations of plus or minus 10 percent. • Luminaire shall have a maximum Total Harmonic Distortion (THD) of <20% at full input power and across specified voltage range. • All connections to luminaires shall be reverse polarity protected and provide high voltage protection in the event connections are reversed or shorted during the installation process. All luminaires shall be provided with knockouts for conduit connections. • The LED luminaire shall carry a limited 5-year warranty minimum for LED light engine(s)/board array, and driver(s). • Provide all of the following data on submittals: Page 856 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 Hermosa Beach Parking Structure Lot C Improvement 26 51 13 - 4 o Delivered lumens o Input watts o Efficacy o Color rendering index. LED Luminaires used for Emergency Egress Lighting: • The failure of one LED shall not affect the operation of the remaining LEDs. Emergency LED Luminaire Compatibility with Inverters: • Emergency Inverters shall be sine-wave type, or have written confirmation from the luminaire manufacturer that the luminaire will function with a square-wave inverter. LED DRIVERS General: • Provide driver type (non-dimmed, step-dimmed, continuous-dimming, etc.) as indicated on the luminaire schedule on the drawings. • Minimum Warranty of 5 years (not pro-rated) to include LED driver and all LED components. • Driver shall have a rated life of 50,000 hours, minimum. • Driver and LEDs shall be furnished from a single manufacturer to ensure compatibility. • Driver shall have a minimum power factor (pf) of 0.9 and a maximum crest factor (cf) of 1.5 at full input power and across specified voltage range. • Driver shall operate normally for input voltage fluctuations of plus or minus 10 percent. • Driver shall have a maximum Total Harmonic Distortion (THD) of <20% at full input power and across specified voltage range. • Wiring connections to LED drivers shall utilize polarized quick-disconnects for field maintenance. • Fuse Protections: All luminaires shall have built-in fuse protection. All power supply outputs shall be either fuse protected or be Polymeric Positive Temperature Coefficient (PTC)-protected as per Class 2 UL listing. • Provide all of the following data on submittals: o Input watts o Power Factor (pf) o Crest Factor (cf) at full input power o Total Harmonic Distortion (THD). Dimming Drivers: • LED driver shall be compatible with dimming controls where dimming is indicated on the plans. Dimmable drivers shall use Dimming Constant Current (DCC), Constant Voltage, or Pulse Width Modulation (PWM) operation. • Step-Dimming Drivers: Easily switched from 0% to 50% to 100% output power. Both switch-leg inputs shall control 50% of the luminaire’s light output equally. • Continuous Dimming Drivers: LED luminaires shall dim to (10%, 1%, or 0.1%) as specified in the Luminaire Schedule on the plans without visible flicker or “popcorn effect”. “Popcorn effect” is defined as the luminaire being on a pre-set dimmed level (less than 100%), and going to 100% prior to returning to the pre-set level when power is returned to the luminaire. Continuous Page 857 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 Hermosa Beach Parking Structure Lot C Improvement 26 51 13 - 5 Dimming Drivers shall use 0-10V contro PART 3 - EXECUTION INSTALLATION Verify ceiling types with Architectural plans or with existing ceilings. Verify specified luminaires are compatible with specified ceiling type(s) prior to ordering luminaires. Install in accordance with manufacturer’s instructions. Install suspended luminaires using aircraft cable, or pendants supported from swivel hangers. Heavy duty chain supports may be used where indicated on the luminaire schedule. Provide aircraft cable, pendants, or chain lengths required to suspend luminaire at indicated height. All aircraft cables or pendant supported luminaires shall have an independent support to structure at all cable or pendant support locations. When chain is used, tie-wrap the luminaire wiring method to the chain. Support luminaires larger than 2 x 4 foot (600 x 1200 mm) size independent of ceiling framing. Provide independent support for all luminaires over 50 lbs. Locate ceiling luminaires as indicated on reflected ceiling plan. Install surface mounted luminaires and exit signs plumb and adjust to align with building lines and with each other. Secure to prohibit movement. The Contractor shall install luminaire supports as required. Luminaire installations with luminaires supported only by insecure boxes will be rejected. It shall be the Contractor's responsibility to support all luminaires adequately, providing extra steel work for the support of luminaires if required. Any components necessary for mounting luminaires shall be provided by the Contractor. No plastic, composition or wood type anchors shall be used. Install code required hardware to secure recessed grid-supported luminaires in place. Install accessories furnished with each luminaire. Make wiring connections to branch circuit using building wire with insulation suitable for temperature conditions within luminaire. Bond luminaires and metal accessories to branch circuit equipment grounding conductor. Install specified lamps in each luminaire and exit sign. HID High-Bay or Low-Bay Luminaires: Use power hook hangers rated 500 pounds (225 kg) minimum and provide safety chain between ballast and structure. Also provide safety chain between reflector and ballast. Dimmed luminaire circuits shall have separate neutrals. Dimmed LED luminaires shall have a positive OFF, which requires turning off the circuit to the luminaire so that the luminaires don’t “glow” at the lowest dimmed setting. This shall be accomplished using a switch, relay, or some other means acceptable to City of Hermosa Beach. Page 858 of 1053 City Of Hermosa Beach Construction Document Parking Structure Lot “C” Improvements January 2025 C.I.P No. 699 Hermosa Beach Parking Structure Lot C Improvement 26 51 13 - 6 All new luminaires shall be operational at the Substantial Completion of the project. ADJUSTING AND CLEANING Align luminaires and clean lenses and diffusers at completion of Work. Clean paint splatters, dirt, and debris from installed luminaires. Aim and adjust luminaires as indicated on Drawings. Touch up luminaire finish at completion of wo FIELD QUALITY CONTROL Operate each luminaire after installation and connection. Inspect for proper connection and operation. LUMINAIRE CONNECTIONS METAL-CLAD (MC) CABLE WHIPS Metal-Clad (MC) type cable that combines power and Class 2 circuits into a single cable may be used for luminaire whips where 0-10V dimming control wiring is required. Whips may not exceed six (6) feet in length. Examples of such products are Encore Wire® MC-LEDTM or Southwire® MC-PCS DuoTM. Manufacturer's names and catalog numbers are used for quality and performance only. MC Cables manufactured by others shall be equally acceptable provided they meet or exceed in performance and quality as specified. Surface Mounted (unfinished spaces): • Provide direct conduit and box connection. Surface Mounted (finished spaces): • Provide direct conduit and box connection. Use surface metal raceway where indicated on drawings. Conceal box and conduit where appropriate. Flexible metal conduit shall not be used where the conduit is exposed. CONSTRUCTION VERIFICATION Contractor is responsible for utilizing the construction verification checklists supplied under specification Section 26 08 00 in accordance with the procedures defined for construction verification in Section 01 91 01 or 01 91 02. END OF SECTION Page 859 of 1053 SP-1 CIP No. 699 PARKING STRUCTURE LOT “C” IMPROVEMENTS VII. SPECIAL PROVISIONS The following Special Provisions supplement and amend the 2021 Standard Specifications for Public Works Construction (SSPWC). These Special Provisions have been arranged into a format and sequence that parallels the Standard Specifications for Public Works Construction. Page 860 of 1053 SP-2 TABLE OF CONTENTS PART 1 – GENERAL PROVISIONS4 PREFACE: STANDARD SPECIFICATIONS AND STANDARD DRAWINGS ..................................... SP-4 SECTION 1 – GENERAL ............................................................................................................. SP-4 1-2 TERMS AND DEFINITIONS. ........................................................................................ SP-4 SECTION 2 – SCOPE OF THE WORK. ......................................................................................... SP-4 2-2 PERMITS. ................................................................................................................... SP-4 2-5 THE CONTRACTOR’S EQUIPMENT AND FACILITIES. ................................................. SP-5 2-5.5 Contractor’s Responsibility for W ork. ................................................................... SP-5 2-5.6 Notice and Service Thereof. .................................................................................. SP-5 2.11 RETENTION OF IMPERFEFCT WORK. ..................................................................... SP-6 SECTION 3 – CONTROL OF THE WORK. ................................................................................... SP-6 3-6 THE CONTRACTOR’S REPRESENTATTIVE. ................................................................. SP-6 3-7 CONTRACT DOCUMENT. .......................................................................................... SP-7 3-8 SUBMIITALS. ............................................................................................................. SP-7 3-13 COMPLETION, ACCEPTANCE, AND WARRANTY. ................................................... SP-8 SECTION 5 - LEGAL RELATIONS AND RESPONSIBILITIES. ......................................................... SP-8 5-4 INSURANCE. .............................................................................................................. SP-8 5-7 SAFETY. ..................................................................................................................... SP-9 5-8 LAWS TO BE OBSERVED. ......................................................................................... SP-10 5-9 FAIR EMPLOYMENT PRACTICE COMMISSION CERTIFICATION. .............................. SP-12 SECTION 6 – PROSECTION AND PROGRESS OF THE WORK. .................................................. SP-12 6-1 CONSTRUCTION SCHEDULE AND COMMENCEMENT OF THE WORK. ..................... SP-12 6-9 LIQUIDATED DAMAGES. ......................................................................................... SP-14 SECTION 7 – MEASUREMENT AND PAYMENT. ...................................................................... SP-14 7-3 PAYMENT. ............................................................................................................... SP-14 SECTION 9 – SPECIFIC CONDITIONS. .................................................................................... SP-19 9-1 WORK AREA ................................................................................................................... SP-19 Page 861 of 1053 SP-3 9-1.1 Work Area Access ................................................................................................. SP-19 9-1.2 Work Area Maintenance ...................................................................................... SP-19 9-1.4 Contractor’s Temporary Facilities ........................................................................ SP-19 9-2 CONSTRUCTION MANAGEMENT SOFTWARE .......................................................................... SP-20 9-2.1 Procore Software.................................................................................................. SP-20 EXHIBIT “A” - SCHEDULE OF PERFORMANCE .................................................................... SP-21 EXHIBIT “B” - SOLID WASTE REPORTING .......................................................................... SP-22 EXHIBIT “C” - CONSTRUCTION NOTICE TEMPLATE …………………………………………………………. SP-24 EXHIBIT “D”- HAUL ROUTES ………………………………………………………………………………………… SP-25 Page 862 of 1053 SP-4 PART 1 – GENERAL PROVISIONS PREFACE: STANDARD SPECIFICATIONS AND STANDARD DRAWINGS The Standard Specifications for Public Works Construction (SSPWC), written and promulgated by the Southern California Chapter of the American Public W orks Association and the Southern California Districts of the Associated General Contractors of California, shall be the Standard Specifications of the Owner. All work shall conform to the edition indicated in thi s document and in the bid proposal documents , including supplements, of the SSPWC, these Special Provisions which supplement or modify the SSWPC, the Standard Plans for Public Works Construction (SPPWC) of the same edition as the SSPWC, and the Standard Drawings as issued by the City available at the time bids are opened unless otherwise specified in the Contract Documents. The above referenced Standard Specifications, Special Provisions and Standard Drawings are hereby made a part of the Contract Documents. SECTION 1 – GENERAL 1-2 TERMS AND DEFINITIONS. Whenever the following terms are used in the SSPWC, they shall be understood to mean and refer to the following: a) Board – The City Council of the City of Hermosa Beach b) Contract Documents – Documents including but not limited to the proposal forms, Special Provisions, Bonds, Insurance, Contract, and all Addenda setting forth any modifications to the documents. c) Engineer – The Director of Public Works/City Engineer or their authorized representative d) Bidder – An individual, co-partnership, association, or corporation submitting a proposal for the work contemplated, acting directly or through a duly authorized representative. e) Legal Address of Contractor – The address given on the Contractor’s bid and is hereby designated as the place to which all notices, letters or other communications to the Contractor shall be mailed or delivered. SECTION 2 – SCOPE OF THE WORK. 2-2 PERMITS. Add the following: Prior to beginning work, the Contractor shall obtain authorization and permits from the City of Hermosa Beach. The Contractor will be responsible to protect and preserve all property and improvements in accordance with the Contract Documents. The Contractor must have or obtain a valid City of Hermosa Beach Business License in accordance with the provisions of the Hermosa Beach Municipal Code. Building Permit A Building Permit is required to work within a building structure and will be issued at no cost to Page 863 of 1053 SP-5 the Contractor. Electrical/Plumbing/Mechanical Permits Electrical/Plumbing/Mechanical Permits are required to work within a building structure and will be issued at no cost to the Contractor. City Encroachment/Right of Way Permit A City Encroachment/Right of Way Permit is required to work within public right-of-way and will be issued at no cost to the Contractor. Other Encroachment/Right of Way Permits When work occurs in the right-of-way of other entities, the Contractor shall obtain a no fee right of way permit as required for an encroachment from that entity. 2-5 THE CONTRACTOR’S EQUIPMENT AND FACILITIES. 2-5.4 Haul Routes. Replace the entire subsection with the following: Haul Routes shall be per the City of Hermosa Beach Truck Routes map. Add the following subsections: 2-5.5 Contractor’s Responsibility for W ork. Until the formal acceptance of the work by the City, the Contractor shall have the charge and care thereof and shall, subject to the insurance protection furnished, bear the risk of accident, loss or damage to any part thereof by action of the elements or from any other cause, whether arising from the execution or from the non-execution of the work. The Contractor shall rebuild, repair, restore and otherwise correct damages to any portion of the work occasioned by any of the above causes before its acceptance. In case of suspension of work from any cause whatever, the Contractor shall be responsible for all materials and the proper temporary storage thereof. 2-5.6 Notice and Service Thereof. Any notice required or given by one party to the other under the Contract shall be in writing and shall be dated and signed by the party giving such notice or by a duly authorized representative of such party. Any such notice shall not be effective for any purpose whatever unless served in the following manner: Notice shall be given to the City by personal delivery thereof to the City’s Engineer or by depositing the same in the United States mail enclosed in a sealed envelope, registered and with postage prepaid, addressed to: Public Works Department City of Hermosa Beach 1315 Valley Dr. Hermosa Beach, CA 90254 Page 864 of 1053 SP-6 Notice shall be given to the Contractor by personal delivery thereof to said Contractor or to his authorized representative at the site of the project, or by depositing the same in the United States mail, enclosed in a sealed envelope addressed to said Contractor at the address established for the conduct of t he work under this Contract, postage prepaid and registered. Notice shall be given to the Surety, or any other person, by personal delivery to said Surety or other person, or by depositing the same in the United States Mail, enclosed in a sealed envelope addressed to such Surety or persons at the address of said Surety or persons last communicated to the party giving the notice, postage prepaid and registered. 2-5.7 Warranty of Title. No materials, supplies, or equipment for the work under this Contract shall be purchased subject to any chattel mortgage or under a conditional sale contract or other agreement by which an interest therein or any part thereof is retained by the seller or supplier. The Contractor warrants clear and good title to all materials, supplies, and equipment installed and incorporated in the work, and agrees upon completion of all work to deliver the premises, together with all improvements and appurtenances constructed or placed thereon by them to the City free from any claims, liens, encumbrances, or charges, and further agrees that neither they nor any person, firm, or corporation furnishing any material or labor for work covered by the Contract shall have any right to a lien upon the premises or any improvement or appurtenance thereon; provided, that this shall not preclude the Contractor from installing metering devices or other equipment of utility companies the title of which is commonly retained by the utility company. Nothing contained in this section, however, shall defeat or impair the right of such persons furnishing materials or labor under any bond given by the Contractor for their protection, or any right under any law permitting such persons to look to funds due the Contractor, which are in the hands of the City. 2.11 RETENTION OF IMPERFEFCT WORK. If any portion of the work done or materials furnished under the contract proves defective or not in accordance with the specifications and contract drawings, and if the imperfection in the same is not of sufficient magnitude or importance to make the work dangerous or undesirable, or if the removal of such work is impracticable or will create conditions which are dangerous or undesirable in the opinion of the Engineer, the Engineer shall have the right and authority to retain the work instead of requiring it to be removed and reconstructed, but he shall make such deductions therefor in the payment due the Contractor as may be just and reasonable. SECTION 3 – CONTROL OF THE WORK. 3-6 THE CONTRACTOR’S REPRESENTATTIVE. Add the following: The Contractor shall provide the Engineer with the name, address, and business and home telephone numbers of the person responsible for the maintenance of barricades, traffic control signs, lights and other safety devices. Page 865 of 1053 SP-7 3-7 CONTRACT DOCUMENT. 3-7.2 Precedence of Contract Documents. Replace the entire subsection with the following: If there is a conflict between any of the Contract Documents, the document highest in the order of precedence shall control. The order of precedence, from highest to lowest, shall be as follows: 1. Requirements of law, including the Code and Ordinances of the City of Hermosa Beach. 2. Permits from other agencies as may be required by law. 3. Permits from City of Hermosa Beach Departments as may be required by law or ordinance. 4. The Contract. 5. The Bid Proposal. 6. Addenda. 7. Notice Inviting Bids. 8. Instructions to Bidders. 9. Special and General Provisions. 10. Plans. 11. City of Hermosa Beach Standard Plans. 12. Other Standard Plans. 13. Standard Specifications for Public Works Construction. 14. Reference Specifications. Change orders, supplemental agreements, and approved revisions to Plans and Specifications will take precedence over documents listed above, except those listed as FIRST, SECOND, and THIRD. Detailed plans shall have precedence over general plans. 3-8 SUBMIITALS. 3-8.1 General. Add the following: The Contractor shall submit the following submittals within ten (10) days of notification of the City’s intent to award this contract: • Project Construction Schedule, sequence, and phase sequence plan • Preconstruction video on USB, 2 copies • Copy of City Business License (Prime and Subcontractors) • 24 Hr. Emergency Phone Call List • Letters identifying site authorized contractor’s representative or “Superintendent” and contractor’s “Competent Person” • WPCP / Best Management Practices Page 866 of 1053 SP-8 • All submittals required as per Technical Specifications section of this document and project plans. • And others as requested by the Engineer 3-13 COMPLETION, ACCEPTANCE, AND WARRANTY. Add the following subsection: 3-13.4 Completion and Acceptance. In addition to the guarantees as required in Section 2-4 of the Standard Specifications, the Faithful Performance Bond shall remain in full force and effect for a period of one year after acceptance of the work by the Owner to insure that defects, which appear within said period, will be repaired, replaced, or corrected by the Contractor, at its own cost and expense, to the satisfaction of the Engineer within thirty (30) days after written notice thereof by the City. SECTION 5 - LEGAL RELATIONS AND RESPONSIBILITIES. 5-3 LABOR. Add the following subsection: 5-3.6 Laws. Each bidder must submit with the Bid Proposal a fully executed Certificate of Non- Discrimination by Contractors. Bids will not be considered unless accompanied by the completed Certificate. After the opening of bids and the determination of the low bidder, said low bidder shall submit to the Public Works Department, no later than 5:00 P.M. on the third working day following the bid opening, a completed “Fair Employment Practices Contractor Compliance Report”. The Contractor shall comply with all applicable provisions of Sections 1776, 1777.5 and 1777.7 of the C alifornia Labor Code. The Contractor shall be responsible for compliance with Section 1776 and shall insert a provision in all subcontracts requiring subcontractors to comply with said section. The Contractor is prohibited from performing work on this project with a subcontractor who is ineligible to perform work on the project pursuant to Section 1777.1 or 1777.7 of the Labor Code. 5-4 INSURANCE. Replace the entire subsection with the following: The Contractor shall, at its expense, maintain in effect all times during the performance of work under the Contract not less than the following coverage and limits of insurance, which shall be maintained with insurers licensed to sell insurance in the State of California and having a “A-“or higher rating in the latest edition of Best’s Insurance Guide, and shall be subject to approval by the City’s Risk Manager: Workers’ Compensation and Employer’s Liability • Workers’ Compensation – coverage as required by law Page 867 of 1053 SP-9 • Employer’s Liability – limits of at least $1,000,000 per occurrence Comprehensive General Liability • Combined Single Limit - $2,000,000 Automobile Liability • Combined Single Limit - $1,000,000 The automobile and general comprehensive liability policies may be combined in a single policy with a combined single limit of $1,000,000. All of the Contractor’s policies shall contain an endorsement providing written notice shall be given to the City at least 30 calendar days prior to termination, cancellation or reduction of coverage in the policy The Bodily Injury and Property Damage Liability policies shall contain the following: 1. An endorsement extending coverage to the City as an insured, in the same manner as the named insured as respects liabilities arising out of the performance of any work under the Contract. Such insurance shall be primary insurance as respects the interest of the City, and any other insurance maintained by the City shall be excess and not contributing insurance with the insurance required hereunder. 2. “Severability of Interest” clause. 3. Elimination of any exclusion regarding loss or damage to property caused by explosion or resulting from collapse of buildings or structures or damage to property underground, commonly referred to by insurers as the “XCU” hazards. 4. Provision or endorsement stating that such insurance, subject to all of its other terms and conditions, applies to the liability assumed by the Contractor under the Contract. Promptly on execution of the Contract, and prior to commencement of any work, the Contractor shall deliver to the City copies of all required policies and endorsements thereto on the forms supplied by the City. The Contractor shall require and verify similar insurance on the part of its subcontractors. The foregoing requirements as to the types, limits and City approval of insurance coverage to be maintained by the Contractor are not intended to and shall not in any manner limit or qualify the liabilities and obligation assumed by the Contractor under the Contract. Any policy or policies of insurance that the Contractor or his Subcontractors elects to carry as insurance against loss or damage to their construction equipment and tools or other personal property used in fulfillment of this contract shall include a provision waiving the insurer’s right of subrogation against the City. The cost of all insurance shall be included in the contractor’s bid. 5-7 SAFETY. Add the following subsection: Page 868 of 1053 SP-10 5-7.9 Emergency Provisions. Unusual conditions may arise on the work which will require that immediate and unusual provision be made to protect the public from danger or loss or damage to life and property, due directly or indirectly to the prosecution of the work, and it is part of the service required of the Contractor to make such provisions and to furnish such protection. Whenever, in the opinion of the City, an emergency exists of which the City is aware and against which the Contractor has not taken sufficient precaution for the safety of the public or the protection of utilities or of adjacent structures or property which may be injured by the progress of construction; and whenever, in the opinion of the City, immediate action shall be considered necessary in order to protect public or private personnel or property interests, or prevent likely loss of human life or damage on account of the operations under the Contract, then in that event the City may provide suitable protection to said interests by causing such work to be done and material to be furnished, as in the opinion of the City may seem reasonable and necessary, all at the expense of the Contractor. Add the following subsections: 5-8 LAWS TO BE OBSERVED. 5-8.1 Laws and Regulations. The Contractor shall keep himself fully informed of all Federal and State laws, County and City ordinances and regulations which, in any manner, affect those engaged or employed on the work, the materials used in the work or the conduct of the work. If any discrepancy or inconsistency should be discovered in this contract or in the Plans or Specifications herein referred to, in relation to any such law, ordinance or regulation, the Contractor shall forthwith report the same in writing to the Engineer. The Contractor shall, at all times, observe and comply with and shall cause all his agents and employees to observe and comply with all such applicable laws, ordinances and regulations in effect or which may become effective before completion of this contract. He shall protect and indemnify the City and its officers and agents against any claim or liability arising from or based on the violations of any such laws, ordinances or regulations whether by himself or by his employees or his subcontractors or their employees. Except as otherwise explicitly provided in these specifications, all permits and licenses necessary to the prosecution of the work shall be secured by the Contractor at his own expense and he shall pay all taxes properly assessed against his equipment or property used or required in connection with the work. All state laws, all county and city ordinances and regulations now imposed by competent authority and relating to any materials required to be furnished under these specifications and works required to be done hereunder, shall be deemed to be and hereby are made controlling and part of these specifications. 5-8.2 General. The Contractor shall keep himself fully informed of all existing state and national laws and municipal ordinances and regulations which in any manner affect those engaged or employed in the work, or the materials used in the work or which in any way affect the conduct of the work and of all such orders and decrees of bodies or tribunals having any jurisdiction or authority over Page 869 of 1053 SP-11 the same. 5-8.3 Eight-Hour Law. Eight (8) hours labor constitutes a legal day's work. The Contractor shall forfeit as a penalty $25.00 (Twenty-five dollars) for each workman employed in the execution of the contract by the Contractor or any subcontractor under him for each calendar day during which such workman is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of the Labor Code and in particular, Section 1810 to Section 1815 thereof inclusive except that work performed by employees of Contractors in excess of eight (8) hours per day and forty (40) hours during any one week, shall be compensated at not less than one and one-half (1 1/2) times the basic rate of pay as provided in Section 1815. 5-8.4 Prevailing Rate of Per Diem W ages. Pursuant to the provisions of Section 1773 of the Labor Code, the general prevailing wage rates in the County in which the work is to be done have been determined by the Director of the California Department of Industrial Relations. These wages are set forth in the General Prevailing W age Rates. The Federal Minimum wage rates for this project as predetermined by the United States Secretary of labor are set forth herein by addenda and in copies that may be examined at the offices described above where project plans, special provisions, and proposal forms may be seen. Addenda to modify the federal minimum wage rates, if necessary, will be issued to holders. Future effective general prevailing wage rates which have been predetermined and are on file with the California Department of Industrial Relations are referenced but not printed in the general prevailing wage rates. Attention is directed to the Federal minimum wage rate requirements in these Special Provisions. If there is a difference between the minimum wage rates predetermined by the Secretary of labor and the general prevailing wage rates determined by the Director of the California Department of Industries Relations for similar classifications of labor, the Contractor and subcontractor shall pay not less than the higher wage rate. The City will not accept lower State wage rates not specifically included in the Federal minimum wage determination. This includes “helper” (or other classifications based on hours of experience) or any other classifications not appearing in the Federal wage rate determination. Where Federal wage determinations do not contain the State wage rate determination otherwise available for use by the Contractor and subcontractor, the Contractor and subcontractor shall pay not less than the Federal minimum wage rate which most closely approximates the duties of the employees in question. The U.S. Department of Transportation (DOT) provides a toll-free “hotline” service to report bid rigging activities. Bid rigging activities can be reported Mondays through Fridays, between 8:00 a.m. and 5:00 p.m., eastern time, Telephone No. 1-800-424-9071. Anyone with knowledge of possible bid, bidder collusion, or other fraudulent activities should use the “hotline” to report these activities. The “hotline” is part of the DOT’s continuing effort to identify and investigate highway construction contract fraud and abuse and is operated under the direction of the DOT Inspector General. All information with be treated confidentially and caller anonymity will be respected. The Contractor shall comply with Labor Code Section 1775. In accordance with said section, Page 870 of 1053 SP-12 the Contractor shall forfeit as a penalty to the City $50.00 (fifty dollars) for each calendar day, or portion thereof, for each workman paid less than the stipulated prevailing rates for such work or craft in which such workman is employed for any work done under the contract by him or by `any subcontractor under him in violation of the provisions of the Labor Code and in particular Labor Code Sections 1770 to 1780, inclusive. In addition to said penalty and pursuant to said Section 1775, the difference between such stipulated prevailing wage rates and the amount paid to each workman for each calendar day or portion thereof for which each workman was paid less than the stipulated prevailing wage rate shall be paid to each workman by the Contractor. 5-8.5 Certified Payroll. Pursuant to Section 1776 of the Labor Code, the Contractor and/or subcontractors shall submit weekly to the City for each week in which any contract work is performed a certified copy of all payroll records. Should the Contractor fail to provide such payroll certificates, the City may withhold $1,000.00 for each weekly payroll certificate not received from payment due. 5-9 FAIR EMPLOYMENT PRACTICE COMMISSION CERTIFICATION. The Contractor's attention is directed to the requirements in Section 12990 of the Government Code for nondiscrimination and compliance employment programs. SECTION 6 – PROSECTION AND PROGRESS OF THE WORK. 6-1 CONSTRUCTION SCHEDULE AND COMMENCEMENT OF THE WORK. 6-1.1 Construction Schedule. Add the following: The Contractor’s proposed construction schedule shall be submitted to the Engineer within ten (10) working days after the date of the Notice of Contract Approval. The schedule shall be supported by written statements from each supplier of materials or equipment indicating that all orders have been placed and acknowledged, and setting forth the dates that each item will be delivered. In preparation of the construction schedule, the following items shall be considered: • The City observes the following holidays, which shall be consid ered non-working days. If the Contractor elects to work on any of the City holidays the Contractor shall be responsible for paying any associated inspection costs, including overtime and holiday premiums. An y work not completed and fully open to public traffic shall be maintained in a safe and delineated condition. Traffic control and safety devices shall be maintained at all times. o New Year’s Day o Martin Luther King Jr.’s Birthday o Washington’s Birthday o Cesar Chavez Day o Memorial Day o Juneteenth Page 871 of 1053 SP-13 o Independence Day o Labor Day o Veterans Day o Thanksgiving o Christmas Day • The Contractor’s working hours shall be limited to the hours between 8:00 A.M. and 5:00 P.M., Monday through Friday. Deviation from normal working hours will not be allowed unless written permission has been duly obtained beforehand from the office of the City Engineer. The Contractor shall provide adequate light for proper prosecution of the work, for the safety of the workmen and the public, and for proper inspection. • In the event of either a requested or emergency deviation, inspection service fees will be charged against the Contractor. The service fees will be calculated at overtime rates including benefits, overhead and travel time. The service fees will be deducted from any amounts due to the Contractor. Prior to issuing the Notice to Proceed, the Engineer will schedule a preconstruction meeting with the Contractor to review the proposed construction schedule and delivery dates, arrange utility coordination, discuss construction methods and clarify inspection procedures. The names, addresses, and telephone numbers of the Contractor and subcontractors, or their representatives, shall be filed with the Public W orks Manager and the County Sheriff’s Department or the City Police Department prior to beginning work. The Contractor shall also notify the City of Hermosa Beach and the owners of all utilities and substructures not less than 72 hours prior to starting construction. The following utility companies list of names and telephone numbers is intended for the convenience of the contractor and is not guaranteed to be complete or correct: Southern California Edison Co. 310/783-9332 The Gas Co. 310/605-7837 Verizon 818/837-0394 Hermosa Beach Police & Fire 310/524-2750 Time W arner (Cable TV) 310/216-4184 West Basin Municipal W ater District 310/217-2411 Athens Services 626/934-4696 California W ater Service Co. 310/257-1428 Underground Service Alert 800/227-2600 Los Angeles County Flood Maintenance 562/861-0316 Los Angeles County Public Works 626/458-3109 The Contractor shall submit periodic Progress Reports to the Director of Public W orks by the tenth day of each month. The report shall include an updated Construction Schedule. Any Page 872 of 1053 SP-14 deviations from the original schedule shall be explained. Progress payments will be withheld pending receipt of any outstanding reports. 6-4.3 Payment for Delays. To the furthest extent permitted by law, replace the entire subsection with the following: In compliance with the provisions of California Public Contract Code § 7102, the Contractor will be compensated for damages incurred due to delays in completing the Work due solely to the fault of the City, where such delay is unreasonable under the circumstances and not contemplated by the parties. The Contractor and City agree that determining actual damages is impracticable and extremely difficult. As such, the Contractor shall be entitled to the appropriate time extension and to payment of liquidated damages in the sum of $1,200 per Day of delay in excess of the time specified for the Completion of the Work. Such amount shall constitute the only payment allowed and shall necessarily include all overhead (direct or indirect), all profit, all administrative costs, all bond costs, all labor, materials, equipment and rental costs, and any other costs, expenses and fees incurred or sustained as a result of such delay. The Contractor expressly agrees to be limited solely to the liquidated damages for all such delays as defined in this subsection. 6-9 LIQUIDATED DAMAGES. Add the following: The amount of liquidated damages is hereby amended to $1,200 for each consecutive calendar day. SECTION 7 – MEASUREMENT AND PAYMENT. 7-3 PAYMENT. 7-3.2 Partial and Final Payment. Replace the entire subsection with the following: The closure date for periodic progress payments shall be the twenty-fifth day of each month. Authorization to pay is commonly received on the tenth day of the following month. However, paym ents will be withheld pending receipt of any outstanding reports required by the Contract Documents. 7-3.4 Mobilization. Replace the entire subsection with the following: Mobilization shall include all site visits; preparation of all submittals; BMPs; obtaining all permits, insurance, and bonds; video recording of the site existing conditions; moving onto the site all materials and equipment; set up of any temporary facilities (e.g. sanitary facilities, parking, construction water, equipment and materials staging area, fencing); distribution of all notification materials; removal of same at completion of the work; site cleanup; and other work as required to perform and complete the work. No material, equipment, or vehicles to be left overnight on sidewalks or streets. A minimum of one week prior to the start of construction, the Contractor shall video record all Page 873 of 1053 SP-15 areas where construction is to take place. Such video recordings shall be provided to the Engineer before construction commences. These video recordings shall serve as a record of the existing conditions for disputes arising from restoration and should therefore be taken along the line of construction and site access and staging areas at sufficient detail as necessary to clearly depict details of existing conditions. Video recordings shall document existing sidewalks, and adjacent conditions. The video recordings shall be on two USB copies and given to the Engineer. All video recordings shall be indexed and catalogued in such a manner that each photographed area is readily identifiable and shall also indicate the date and time (hour, minutes, and seconds) on which the recording was made. The Contractor shall also video record any unusual conditions encountered during construction that are not already a matter of photographic record. In any areas where existing conditions cannot be determined by means of video recording, the area shall be restored as approved by the Engineer at Contractor's expense. All video recordings shall become the property of the City. Mobilization shall consist of preparatory work and operations including, but not limited to, those necessary for the movement of personnel, equipment, materials and incidentals to the project site necessary for work on the project and for all other work and operations which must be performed or costs incurred including bonds, insurance, construction permits and/or permit riders as may be required by law, and financing prior to beginning work on the various contract items on the project site. Mobilization shall also include the cost, time and labor to move the necessary construction equipment to and from the job site, supervisory time on the job by the Contractor's personnel to keep the construction site in a safe condition and all other related work as required for all non- working days during the course of construction. Contractor is responsible for securing an adequate storage site for equipment and materials. Mobilization shall include any work shown on the plans, including removal and/or relocation of an item of work shown on construction documents, which has no corresponding bid item for said work. It shall also include removal of vegetation, removal and/or modifications to the existing planters, wall, fences, gates within the project area, on private properties and within the public right of way as shown on the construction documents. Full compensation relating to that work, including the furnishing of labor and materials, and the disposal of materials shall be included herein. Mobilization shall include furnishing water required for the construction work; installation and removal of necessary temporary construction fence ( including screen), protection of utilities, trees, fences, walls, landscaping, and other facilities; and the relocations as shown on the plans. All complaints received by the City associated with the construction alleging damage to private property and vehicles shall be responded to by the Contractor within one working day of notification. Failure to comply with this provision may result in a penalty of one hundred and fifty dollars ($150.00) per occurrence. The Contractor shall have on the work site at all times, as its agent, a competent superintendent capable of reading and thoroughly understanding the plans, specifications, other related documents, and directions from the Engineer. Contractor shall confine his operations and work area within the project area. No encroachment into private property will be permitted without the prior written consent of the property owner. Page 874 of 1053 SP-16 Obtaining this consent will be the responsibility and the costs of the Contractor. Material shown on the plans or designated in the Special Provisions which is to be used in the reconstructed work and which has been damaged or destroyed as a result of the Contractor’s operations shall be repaired or replaced at the option of the Engineer by the Contractor at the Contractor’s sole expense. The Contractor shall provide personnel to keep the construction site in a safe condition at all times, including non-working hours. Mobilization shall include scheduling and phasing of the work per the requirements of the City. The Contractor shall coordinate all construction activities with the City. Payment for mobilization shall be per the Lump Sum (LS) price bid not exceeding 5% of the total bid amount for the project and shall include obtaining and paying for all bonding, insurance, business licenses and permits, as required for entire project, from the City of Hermosa Beach and all related agencies including but not limited to utility companies and private and public agencies. The City of Hermosa Beach will waive its permit fee. The Contractor shall comply with the requirements specified by each license or permit. Compensation also includes furnishing a crew to pothole at the discretion of the Engineer. Progress payments for this item shall be paid in accordance with the completion percentage of the project and shall include the costs of such mobilization and administration for the entire contract period. Add the following subsection: 7-3.9 Work Performed W ithout Direct Payment. Tools and materials of any class for which no price is fixed in the Proposal, it shall be understood that such work, equipment, labor, tools and materials shall be provided without extra charge, allowance, or direct payment of any kind. The cost of performing such work or furnishing such equipment, labor, tools, and materials shall be included in the lump sum bid item in the Proposal and no additional compensation will be paid therefor. 7-4.2 Basis for Establishing Costs. 7-4.2.1 Labor. Replace the entire subsection with the following: The costs of labor will be the actual cost for wages of workers performing the extra work at the time the extra work is done, plus the employer payments of payroll taxes, health and welfare, pension, vacation, apprenticeship funds, and other direct costs, resulting from Federal, State, or local laws, as well as assessments or benefits required by collective bargaining agreements. 7-4.3 Markup 7-4.3.1 Work by the Contractor. Replace the entire subsection with the following: An allowance for overhead and profit shall be added to the Contractor’s costs and shall constitute the full and complete markup for all overhead and profit on extra work performed by the Contractor. The Contractor shall also be compensated for the actual increase in the Page 875 of 1053 SP-17 Contractor’s bond premium caused by the extra work. The markup shall be: a. Labor – 20% b. Materials – 15% c. Tool and Equipment Rental – 15% d. Other Items – 15% 7 -4.3.2 W ork by a Subcontractor. When any of the extra work is performed by a subcontractor, the markup shall be applied to the subcontractor’s costs. An allowance for the Contractor’s overhead and profit shall be added to the sum of the subcontractor’s costs and markup and shall constitute the full and complete markup for all overhead and profit for the Contractor on work by the subcontractor. For Contractor markup of subcontractor’s costs, the allowance shall be 10% on the first $2,000 or portion thereof and 5% on costs in excess of $2,000. 7-6 PAYMENT FOR PROJECT BID ITEMS. 7-6.1 Traffic Control and Public Safety. The Contractor shall provide and maintain all construction area traffic controls in accordance with Part 6 of the Standard Specifications for Public Works Construction, the latest version of the California Manual on Uniform Traffic Control Devices (CA MUTCD), and Work Area Traffic Control Handbook (WATCH), and as noted herein. All necessary traffic control devices shall be in place prior to the start of work on a project section. The Contractor shall so conduct his operations as to offer the least possible obstruction and inconvenience to public traffic. Every effort shall be made to provide a clear and unobstructed view of all traffic control signs, signals, and markers. The Contractor shall maintain access for emergency vehicles at all times. The Contractor shall maintain a 24-hour emergency service to remove, install, relocate, and maintain warning devices and shall furnish to the Engineer names and telephone numbers of three persons responsible for this emergency service. In the event these persons do not promptly respond when notified, or it becomes necessary to call other forces to accomplish emergency service, the Contractor will be responsible for any cost incurred. All existing permanent traffic control signs, barricades, and devices shall remain in effective operation unless a substitute operation is arranged for and approved by the Engineer. In the event that a temporary traffic control device or sign conflicts with a permanent one, the Contractor shall cover the permanent device to eliminate the conflict. Prior to the start of each workday, the Contractor shall perform all necessary work incidental to and commensurate with the proper signing, detouring, barricading, etc., heretofore and hereinafter specified that is required for that particular day's schedule of operations. No construction shall be permitted until such signing and detouring operations have been completed. The Contractor may post "Temporary No Parking" signs only after notifying and receiving approval from the Engineer. Type of sign, method, and location of such posting shall conform to the California MUTCD sign chart. The Contractor shall be required to provide and maintain all necessary flag persons, barricades, delineators, signs, flashers, and any other safety equipment as Page 876 of 1053 SP-18 set forth in the latest publication of the California MUTCD, or as required by the Engineer to ensure safe passage of traffic (vehicles, pedestrians, cyclists, etc.). The Contractor shall submit a traffic control and phasing plan for approval prior to beginning construction. No work shall commence on a phase until the previous phase is completed unless approved by the Engineer. The Contractor shall include these sequences in their work progress schedule to be submitted. The Contractor shall provide written notification to all businesses and residents near the construction one week prior to the work start date. The notice shall be prepared by the Contractor, approved by the City, distributed by the Contractor, and will include a preliminary schedule, name of the job superintendent/foreman and a telephone number where they can be reached 24 hours a day in case of emergency. The cost for all project noticing will be included in the price of the traffic control. Failure or refusal by the Contractor to comply with the above requirements shall be sufficient cause for the Engineer to order the work done by City forces and for all costs thereof to be borne by the Contractor. This item shall also include non-skid steel plates and temporary AC including installation and removal; all associated temporary signing and striping; flashing arrow signs; flagging and/or flagger costs; and other items as requested by the Engineer to safely complete the work. Should the Contractor appear to be negligent in furnishing warning and protective measures as above provided, the Engineer may direct attention to the existence of a hazard, and the necessary warning and protective measures shall be furnished and installed by the Contractor, at their expense. Should the Engineer point out the inadequacy of warning and protective measures, such action on the part of the Engineer shall not relieve the Contractor from responsibility for public safety or abrogate its obligation to furnish and pay for these devices. The Contractor shall provide access as required to accommodate special circumstance at any residence including access for disabled, impaired, special medical needs, etc. Payment for Traffic Control and Public Safety shall be made per contract unit price per Lump Sum and shall include full compensation for furnishing all labor, materials, tools, equipment and incidentals and for doing all the work involving placing, removing, storing, maintaining, moving to new locations, replacing and disposing of the components of traffic control system as specified in the SSPWC and these specifications, and as directed by the City. 7-6.3 Temporary Construction Fencing. It shall be the Contractor’s responsibility to secure the entire limit of the work site with temporary construction fencing including installation of windscreen material. The fencing limits and layout are subject to approval by the Engineer. Temporary construction fencing shall be equipped with green privacy screen material. Payment for Temporary Construction Fencing shall be included in cost of other items of work and no additional compensation will be allowed thereof. 7-6.4 Bid items 1 through 41 per Project’s Bid Schedule The price paid for the work items listed in the Bid Schedule shall include full compensation for furnishing the labor, material, tools and equipment and doing all of the related and incidental work involved to complete the work per the plans, specifications and contract documents. Contractor Page 877 of 1053 SP-19 will include the cost of work not listed but necessary to complete the project designated in the Contract Documents in the various listed work items on the Bid Form. The General Provisions and specifications which are not listed in the schedule of work items of the bid form are, in general, applicable to more than one listed work item, and no separate work item is provided thereof. Include the cost of work not listed, but necessary to complete the project designated in the contract documents, in the various listed work items of the bid form. This shall include, but not be limited to, keeping a neat and orderly work site, free of trash, and based on the City’s site inspections, the City shall back-charge the Contractor for any remedial trash pickup determined to be required by the City. The bids for the work are intended to establish a total cost for the work in its entirety. Should the Contractor feel that the cost for the work has not been established by specific items in the bid form, he shall include the cost for that work in some related bid item so that his proposal for the project does reflect his total cost for completing the work in its entirety. Work for bid schedule items shall be constructed per the plans, specifications and contract documents, complete-in-place. SECTION 9 – SPECIFIC CONDITIONS. 9-1 Work Area 9-1.1 Work Area Access The subject work area is located in the heart of Hermosa Beach downtown. The contractor shall make every effort to minimize impact on the adjacent and nearby businesses and pedestrians. Moreover, a portion of the parking structure’s lower level is dedicated for use by patrons of the Beach House Hotel. Contractor shall sequence its work in such a manner so to minimize the duration for completing the necessary work in the parking structure’s lower level. 9-1.2 Work Area Maintenance Contractor is only allowed to work between 8 AM and 5 PM - Mondays through Fridays. The City will continue to use the parking structure during restoration. Contractor must phase and arrange work to maintain access at all times to all areas that are not under construction for both vehicles and pedestrians. The contractor is responsible for collection and removal of all construction debris on a daily basis and the site shall be left in a neat and orderly condition, satisfactory to the City. The contractor is responsible for protecting adjacent structures, landscaping, and other surfaces and items which could be affected by the work. 9-1.3 Contractor’s Temporary Facilities Contractor will be allowed to utilize an area approximately 400 square feet in size within the Parking Structure as approved by the Engineer. All materials left in the area overnight is to be fenced off. Page 878 of 1053 SP-20 9-2 Construction Management Software 9-2.1 Procore Software The contractor shall use the Procore construction management software (with account for the project made available by the City at no additional cost) for various construction management activities related to the project including but not limited to submission of schedules, project material submittals, and RFIs. Project documents including plans and specifications will also be made available on Procore for the contractor’s use for the duration of the project. Page 879 of 1053 SP-21 EXHIBIT “A” – SCHEDULE OF PERFORMANCE CITY OF HERMOSA BEACH CIP No. 699 PARKING STRUCTURE LOT “C” IMPROVEMENTS SECTION 1. BEGINNING OF WORK, TIME OF COMPLETION 1. Attention is directed to the provisions of Section 6-1 ("Construction Schedule and Commencement of the Work"), Section 6-1.1 ("Construction Schedule"), and Section 6-9 ("Liquidated Damages"), of the State Specifications, and these Provisions. 2. The Contractor shall complete work within thirty-five (35) working days after receiving the "Notice to Proceed". 3. The Contractor and its securities will pay the sum of one thousand two hundred dollars ($1,200) as liquidated damages for each working day of delay in the performance of the work in this agreement and as shown on the plans. Page 880 of 1053 SP-22 EXHIBIT “B” – SOLID WASTE REPORTING CITY OF HERMOSA BEACH CIP No. 699 PARKING STRUCTURE LOT “C” IMPROVEMENTS SOLID WASTE REPORTING Pursuant to the California Integrated Solid Waste Management Act of 1989, the City is required to report the amount of solid waste generated within the City and the disposal of that waste with the ultimate required goal of being a reduction of at least 50% in the amount of solid waste being disposed in landfills. To permit the City to comply with this State law, the contractor is required to complete the Solid Waste Report form, a copy of which is included in these special provisions. The report includes a summary of the solid waste generated by the project, a summary of solid waste disposed of at class III landfills and a summary of solid waste diverted form disposal through recycling and re-use. The contractor may use a self-generated report format that includes all of the information included on the City form. The report shall be filed with the City after project completion and prior to final payment. If the project time span includes more than one calendar year, a separate report is required for the solid waste in each calendar year. A report for a calendar year that does not coincide with project completion shall be filed with the City on or before January 31st. Supporting documents to be submitted with the report shall include legible copies of weigh tickets, receipts, or invoices that specifically identify the job site location that generated the waste materials. If materials are taken to a location where weigh tickets, receipts, or invoices are not available, the contractor shall provide the documentation on its own company letterhead. The contractor is encouraged to divert solid waste from disposal at landfills through recycling and re-use when possible while maintaining compliance with all other contract specifications and special provisions. Page 881 of 1053 SP-23 Page 882 of 1053 SP-24 EXHIBIT “C” – CONSTRUCTION NOTICE TEMPLATE COMPANY LETTERHEAD NOTICE OF WORK/CONSTRUCTION Name of Project Date of Notice Dear Residents and Businesses (if applicable): Provide a brief description of the work that is to be performed. Four to five sentences should suffice. What: Provide a brief description of what is happening. One sentence should suffice. Start/Duration: When is the project expected to start and how long is it anticipated to take for it to be completed? If there are different phases, indicate the estimated time. What to Expect: Will there be noise? Will there be flaggers directing traffic? Will residents have access, or will it be a full closure? Will parking be temporarily blocked? Include enough details. Equipment in Use: What kind of equipment will be seen? Working Hours: What are the working hours and days? Contact Information Always include contact information for residents and business owners in case they have questions or concerns. We apologize for any inconvenience and thank you for your patience. Sincerely, Contractor Name Map detailing what streets will be closed. Page 883 of 1053 SP-25 EXHIBIT “D”- HAUL ROUTES Page 884 of 1053 Construction Management and Inspection Services For CIP 699 Parking Structure Lot “C” Improvements City of Hermosa Beach Proposal for RFP #25-004 July 29, 2025 Page 885 of 1053 2 Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements TABLE OF CONTENTS SECTION 1 | COVER LETTER .................................................3 SECTION 2 | FIRM PROFILE ...................................................5 SECTION 3 | PROJECT UNDERSTANDING & APPROACH .......7 Statement of Project Understanding ....................................................................7 Organizational Chart ............................................................................................8 Approach to Work Program (Required and Optional Tasks) ..................................9 Roles and Responsibilities for City Staff ...............................................................15 SECTION 4 | PROJECT MANAGEMENT PLAN ........................16 Communications Approach .................................................................................16 Quality Assurance/Quality Control Approach ......................................................17 SECTION 5 | EXPERIENCE AND QUALIFICATIONS .................18 Relevant Experience and References ....................................................................18 Experience and Qualifications of Key Personnel (Resumes) .................................22 Assignment of Key Staff .......................................................................................29 SECTION 6 | REQUIRED FORMS ............................................30 Certification of Qualifications ..............................................................................30 Non-Collusion Affidavit ........................................................................................31 Compliance with Insurance Requirements ...........................................................32 Acknowledgment of Professional Services Agreement ........................................33 Acknowledgment of Addendum 1 ........................................................................34 SECTION 7 | PROPOSED FEE .................................................35 As requested in the RFP, our proposed fee has been submitted and uploaded as a separate file on PlanetBids. Page 886 of 1053 333 S. Anita Drive, Suite 800 • Orange, CA 92868 OFFICE 714.573.0317 • hwlochner.com 3 SECTION 1 | COVER LETTER July 29, 2025 Ms. Karla Vargas Assistant Engineer Public Works Department 1315 Valley Drive, Suite 100 Hermosa Beach, CA 90254 RE: Proposal for RFP 25-004 Construction Management and Inspection Services for CIP 699 Parking Structure Lot “C” Improvements Dear Ms. Vargas: H.W. Lochner, Inc. (Lochner), appreciates the opportunity to submit our qualification to the City of Hermosa Beach for Construction Management and Inspection Services for the CIP 699 Parking Structure Lot “C” Improvement Projects. Lochner, along with our trusted partners Padilla & Associates, Inc. (Padilla) and Twining, Inc. (Twining), has assembled a capable and experienced team to successfully help to deliver your project to the residents of Hermosa Beach. Lochner has over 35 years of specialization in program management, civil engineering design, planning, construction management, and construction inspection work serving public agencies in the area. Our work for Southern California municipal agencies involves rails, BRT, street improvements, pavement rehabilitation and resurfacing, bike paths, curbs, gutters, and sidewalks; pipelines and wet utilities including water main replacement, bio-swales, storm drains, sewer lines and pump stations, and pipeline relining; structures, including libraries, fire stations, community buildings, and building renovations; park facilities including landscaping, buildings, lighting systems, sports fields, and artificial turf; well as bridge replacements and rehabilitations. Our subconsultant, Padilla, serving in the role of labor compliance, has decades of experience assisting clients in administration of labor compliance programs, audits, investigations, PLA support, and compliance training. They bring extensive experience working directly on behalf of Awarding Agencies as well as on behalf of Prime Contractors, Private Joint Venture Teams, which affords Clients a strong best practices model. Our subconsultant, Twining, who will be providing subject matter expertise, is one of the leading special inspection and construction materials testing companies in the southern California area. With over 125 years of experience and the understanding that this project has a quick construction phase, they have the collective experience and technical knowledge to provide timely and definitive guidance in the event an issue arises. Our team brings years of practical experience providing management, inspection, and controls services on projects, similar in scope and magnitude, and successfully delivering for our clients, including working together on the current City of Hermosa Beach Clark Center Renovations project. Page 887 of 1053 4 I, Zachary Wheeler, PE, am authorized to represent and sign proposals on behalf of Lochner and will be serves as the Principal-in-Charge for this contract; I have read, understood, and agreed to all statements in this request for proposal and acknowledge receipt of all addenda and amendments as well as to the terms, conditions, and attachments referenced. We propose Josh Stofle as the Construction Manager and primary point of contact with the City upon commencement of services. Joe Rubalcaba will be the will be the primary construction inspector. Zachary Wheeler, PE, will be the Management Contact for this contract. The contract is managed through the Orange Office at 333 S. Anita Drive, Suite 800, Orange CA 92868 Phone: 540.239.2527; Email: zach. wheeler@hwlochner.com . Thank you for this opportunity to again offer our services to the City. Should you have questions, please contact Zachary at 540.239.2527. STATEMENTS Contact information for the person authorized to enter an agreement with the City Zachary Wheeler, PE, (540) 239-2527, zach.wheeler@hwlochner.com Contract manager as the day-to-day contact with the City Josh Stofle, T (714) 573-0317 | C (714) 931-1398, jstofle@hwlochner.com Understanding of the scope of work Lochner understands the scope of work as outlined and is prepared to deliver all required services accordingly. Addendum Lochner has acknowledged and received, reviewed and signed Addendum No. 1 from the City. Sincerely, H.W. Lochner, Inc. Zachary Wheeler, PE - Southern California CEI Lead 540.239.2527 | zach.wheeler@hwlochner.com Page 888 of 1053 5 Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements SECTION 2 | FIRM PROFILE 1944 year founded employees at Lochner 1200+#98 on ENR’s Top 500 Design Firms Ranked 22Offices in States Organization TypeCorporation 4 Local SoCal offices 50+ LOCHNER QUICK FACTS SECTION 2 | FIRM PROFILE Lochner’s mission is to improve the lives of people and their communities. As a people-centric organization, our professionals are dedicated to transforming challenges into opportunities. Lochner leads in delivering planning, environmental, design, construction engineering and inspection, right-of-way, and drainage services for highway, bridge, rail, transit, municipal, and aviation clients across the United States. Founded in 1944 and headquartered in Chicago, Lochner provides planning, environmental, design, construction engineering and inspection, and right-of-way services for surface transportation, aviation, rail and transit clients across the United States. With offices in 22 states, Lochner’s 1000+ employees are problem- solvers, driven by transforming transportation infrastructure challenges into opportunities. In December 2022, Lochner expanded its services and geographic footprint through the acquisition of California-based KOA Corporation and Colorado-based Armstrong Consultants. In May of 2023, Lochner acquired Texas-based K. Friese + Associates, establishing and growing water/wastewater and drainage services as a core component of their civil infrastructure offering. In 2024, Lochner acquired Triunity, expanding their transit and rail practice. In January of 2025, Green International Affiliates, Inc. joined Lochner. OFFICIAL NAME, ADDRESS, EMAIL, AND TELEPHONE NUMBER H.W. Lochner, Inc. 333 South Anita Drive Suite 800, Orange, CA 92868 Zachary Wheeler, PE, Southern California CEI Lead, 540.239.2527, zach.wheeler@hwlochner.com TYPE OF BUSINESS C Corporation FEDERAL EMPLOYER ID NUMBER 36-2338811 TOTALLY OR PARTIALLY OWNED BY ANOTHER BUSINESS ORGANIZATION OR INDIVIDUAL H.W. Lochner, Inc, is partially owned by Elysium Infrastructure Group, LLC. NUMBER OF YEARS IN BUSINESS UNDER THE PRESENT BUSINESS NAME 81 NUMBER OF YEARS OF EXPERIENCE IN PROVIDING RELATED SERVICES 38 STATEMENT REGARDING CONTRACT COMPLETION H.W. Lochner, Inc, affirms that it has no history of failure or refusal to complete any contract. Page 889 of 1053 6 Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements SECTION 2 | FIRM PROFILE SUBCONSULTANT - TWINING FIRM PROFILE Twining’s legacy dates back more than 125 years. What started as a family business in 1898 has evolved into one of California’s largest service providers of geotechnical engineering design, materials testing, and construction inspection services. Highly regarded by state and local agencies, developers, contractors, consultants, and industry for providing high-quality services that are reliable, timely, and compliant, Twining has been a central part of some of California’s most regionally significant construction projects. The expertise and capabilities of Twining in geotechnical and many civil engineering disciplines, including testing of asphalt, soils, steel, and various construction materials, complement their services for the asphalt construction industry. SUB’S ROLE & RELATED EXPERIENCE Twining will be our subconsultant firm providing Construction Materials and Special Inspection Subject Matter Expertise (SME). They employ some of the industry’s most well-known construction experts, including asphalt and concrete experts who perform research as well as consult with regulatory agencies to shape the future of construction standard practices. TYPES OF SERVICES • Geotechnical Engineering • Nondestructive Examination • Materials Testing Laboratory • Vibration Monitoring • Forensic Evaluation of Existing Structures • Applied Research and Materials Engineering • Concrete Technology & Concrete Insight • Concrete for Pavements & Infrastructure SUBCONSULTANT - PADILLA & ASSOCIATES FIRM PROFILE Padilla & Associates, Inc. (Padilla) is a multi-disciplined, management- consulting firm specializing in the design, development and implementation of Labor Compliance, Project Labor Agreements (PLA), Disadvantaged Business Enterprise (DBE), Small Business (SB) and Title VI program models, Equal Employment Opportunity (EEO) Non-Discrimination provisions, ADA compliance, targeted outreach, job training, placement and referral programs, as well as Local Hire initiatives. SUB’S ROLE & RELATED EXPERIENCE Padilla will be our subconsultant firm supporting labor compliance services. TYPES OF SERVICES • CWA (PLA) Administration, Labor Compliance Monitoring and Enforcement (including retroactive reviews and audits) • Skilled and Trained Workforce Administration • Federal Disadvantaged Business Enterprise Program Development and Administration • Equal Employment Plan Development and Plan Review • Contractor Training, Project Management, and Construction Management Support Page 890 of 1053 7 Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements SECTION 3 | PROJECT UNDERSTANDING AND APPROACH Statement of Project Understanding SECTION 3 | PROJECT UNDERSTANDING AND APPROACH STATEMENT OF PROJECT UNDERSTANDING We understand that the City of Hermosa Beach is seeking proposals from qualified firms to provide comprehensive Construction Management and Inspection services for the upcoming CIP 699 – Parking Structure Lot “C” Improvements Project, slated for NTP in October of 2025. Per the CM RFP, construction work shall be completed within 75 working days of NTP. This parking structure is a three-story structure located at the corner of 13th Street and Hermosa Ave, situated a few blocks from the pier and a stones throw from the Strand, providing valuable parking to beach goers, patrons (and staff) of nearby restaurants and shops, as well as other nearby businesses. The structure is attached to multiple storefronts and is also the home to civic art installations. The selected consultant will assist the City’s Public Works Department to manage the project during pre-construction, construction, post construction, and close-out phases. The goal of the overall project is to improve public safety and extend the lifespan of the structure by performing necessary repairs, preventative maintenance, and updates to lighting and electrical, through repairs and rehabilitation of concrete work, waterproofing enhancements, installing new guardrails, new barrier cables, installation of new sump pumps and a level transducers, power washing, restriping, conditioning of the air in the electrical room, as well as replacement of light fixtures, and various other repairs. The concrete repairs are needed on each type of structural member; beams, columns, walls, reinforced floor slab, ceiling, retaining wall, P/T slab; and vary from surficial stair nosing to provide reinforcement cover to partial and full depth repairs with significant reinforcement protection or rehabilitation required. The scope of the selected consultant will be to provide a dedicated Construction Manager throughout the duration of the project who will be charged with stakeholder communication, project coordination, schedule and budget oversight, document control, as well as other miscellaneous tasks outlined in the RFP. The consultant may also provide Labor Compliance in accordance with CA Labor Code and Public Works Inspection. This is included in the fee as an optional task. Page 891 of 1053 8 Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements SECTION 3 | PROJECT UNDERSTANDING AND APPROACH Organizational Chart ORGANIZATIONAL CHART SENIOR CONSTRUCTION MANAGER Josh Stofle (HWL) PRINCIPAL-IN-CHARGE Zachary Wheeler, PE (HWL) VERTICAL PRACTICE LEAD Derry MacMahon, LEED AP BD+C (HWL) SENIOR INSPECTORS Joe Rubalcaba (HWL) William “Billy” Greenwell (HWL) Gordon Roberts (HWL) Patrick Kerrigan (HWL) LABOR COMPLIANCE Larry Ginid (Padilla) Marisa Villicana (Padilla) Sharron Dearborn (Padilla) CONSTRUCTION MATERIALS SUBJECT MATTER EXPERTISE Amir Ghavibazoo, PhD (Twining) Paul Soltis, PE, GE (Twining) Subconsultant Twining Padilla & Associates, Inc. Prime H.W. Lochner (HWL) Our key personnel will be assigned to the project for its duration and will not be removed or replaced without prior written approval of the City. Page 892 of 1053 9 Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements SECTION 3 | PROJECT UNDERSTANDING AND APPROACH Approach to Work Program APPROACH TO WORK PROGRAM (REQUIRED & OPTIONAL TASKS) CONSTRUCTION MANAGEMENT We acknowledge the full scope of services within the RFP. For the sake of brevity, are not repeating each bulleted item, we have extracted certain tasks for further discussion. PROJECT MANAGEMENT & COORDINATION • Manage and coordinate all aspects of the project inclusive of services identified in the Request for Proposal (RFP). • Coordinate with City staff, regulatory agencies, and project stakeholders. • Notify the City immediately if the proposed work schedule does not conform to contract documents. • Ensure all relevant project communications are documented and promptly distributed. • Participate in field meetings and document issues, findings, direction, and changes. • Other improvements/activities as deemed necessary by the Consultant.’ Project management and stakeholder coordination are foundational to this project. To streamline oversight, we will assign clear roles and timelines at the project kickoff meeting. Internal coordination and stakeholder meetings will keep the project team aligned. To prevent administrative delays, we’ll use Procore for streamlined documentation and distribution. We will empower field and management staff with escalation protocols and decision trees to help quickly identify schedule risks and potential scope gaps, ensuring the City is notified immediately of any material issues. For discretionary or additional scope items, we will maintain a formal “register” for evaluation and prioritize only those improvements that align with City goals and available resources. SCHEDULING & PROGRESS TRACKING • Review Progress Schedule (Critical Path Method) and recommend for approval. We will implement a structured Critical Path Method (CPM) schedule review process that includes a standardized checklist and variance analysis tools. Our team will conduct an initial review to verify compliance with contractual and constructability requirements and will then require updates for each 3 week look ahead. COST MANAGEMENT & PAYMENTS • Prepare independent cost estimates for changes. • Evaluate merit of claims or requests for equitable adjustment. • Finalize record drawings, bid items, claims, change orders, and punch list. Change orders and claims require detailed evaluation. Our team maintains a database of historical cost data and unit prices to produce rapid, defensible independent cost estimates. Claims and equitable adjustments will be evaluated using a structured internal process that includes fact-checking, schedule impact analysis, and contract alignment. Record reconciliation tasks will be handled progressively throughout the project to avoid end-of-project bottlenecks. This will include real-time updating of bid items and claim logs, so that final documentation and closeout materials are ready for delivery shortly after construction completion. Page 893 of 1053 10 Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements SECTION 3 | PROJECT UNDERSTANDING AND APPROACH Approach to Work Program CHANGE MANAGEMENT • Identify scope for potential contract change orders and notify the City. • Prepare change orders in City format and submit for approval. • Assist the PM with change/claims negotiations and processing. Effective change management begins in the field. We’ll use a “change trigger” checklist to help identify scope deviations or field condition issues early. Once identified, our team will prepare change orders using City-approved templates, ensuring consistent formatting and fast processing. Claims and negotiations will be supported through scheduled bi-weekly internal change meetings, allowing the team to prepare, evaluate, and finalize requests before submitting them to the City, reducing back-and-forth and delays. CONSTRUCTION MONITORING & FIELD SUPPORT • Review and approve material submittals. • Review and coordinate approval of shop drawings with design consultant. • Review and approve construction contractor’s safety program. • Review and approve traffic control plans. • Advise the City of complaints/inquiries and log their resolution. • Take and maintain regular construction documentation photographs. • Utilize software (e.g., Bluebeam, Procore) to link photos to plans and maintain photographic records. • Review contractor’s preconstruction videotape and prepare supplemental documentation. Construction oversight tasks require timely, informed judgment to ensure the project proceeds safely and within design parameters. To manage submittals and shop drawings, we’ll use Procore and predefined checklists to expedite routine approvals and escalate those that need further involvement from the Engineer, City, or other staff. For public complaints and documentation, we will maintain a real- time log and issue tracking tool, ensuring all communications and resolutions are formally recorded. We will utilize mobile tools for uploading, tagging, and linking images to plan sets and/or daily reports. Our team can, if approved, also review preconstruction video documentation with supplemental stills and annotations to ensure a defensible record of pre-existing conditions. CLOSEOUT & FINAL DELIVERABLES • Coordinate final walk-through with stakeholders. • Prepare punch list, certify project completion, and recommend acceptance. Closeout requires timely, coordinated action to wrap up all aspects of the project. We will pre-schedule the final walkthrough with all stakeholders, following an internal pre-walk to ensure the site is ready for inspection. Punch list items will be triaged by severity, logged in a digital tracker, and monitored for resolution. Our team will document each correction with photos and update the City regularly, facilitating faster acceptance and turnover. Page 894 of 1053 11 Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements SECTION 3 | PROJECT UNDERSTANDING AND APPROACH Approach to Work Program COMPLIANCE, PERMITS & LEGAL OVERSIGHT • Assist with contract interpretations and enforcement. Maintaining compliance with contract terms is critical to mitigating risk. We implement a contract deviation log to track any proposed changes or ambiguities and escalate them for City review before proceeding. Our team will maintain a shared Q&A document to ensure consistent application of contract language across the team, and our CM will coordinate closely with the City on all interpretation and enforcement actions. INSPECTION CONSTRUCTION QUALITY & CONFORMANCE OVERSIGHT • Regarding scope of work per Project’s contract documents, safety, traffic control, quality and quantity of work. Ensures Contractor’s adherence to the environmental and regulatory conditions of the contract. • Ensure Project construction is completed in accordance with approved plans, specifications, and estimate (PS&E) and referenced standards. • In coordination with the CM and the City, resolve conflicts between plans and specifications and actual site conditions. • Ensure that all materials incorporated into the work are acceptable and of good quality. Obtain Certificates of Compliance and/or complete field releases of material. • Closely monitor material and other necessary testing results and require the construction contractor to provide corrective measures to achieve compliance. • Ensure compliance with applicable regulations controlling the work. • Maintain copies of all permits needed to construct the Project and enforce special requirements of each. • Perform SWPPP compliance inspections and related duties. Document and take appropriate action to correct SWPPP or BMP deficiencies. • Document that the required posters and wage rates are displayed at the job site. Our inspectors play an active role in ensuring the contractor’s work aligns with the project scope, PS&E documents, and local, state, and/or federal regulations. To maintain control over construction quality, we will conduct thorough daily inspections, verify material compliance through certificates and field reviews, and enforce timely corrections for deficiencies. When critical activities begin we utilize field-level QA/QC checklists and track test results in real time to ensure immediate response to nonconforming items. Conflict resolution between plans and site conditions will be addressed collaboratively with the CM and City, utilizing a standardized escalation process for efficient resolution. Our team will not allow contract deviations without written and documented approval from the City. SWPPP/BMP compliance documentation will be verified regularly with photo evidence and reporting logs to ensure full regulatory adherence. Page 895 of 1053 12 Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements SECTION 3 | PROJECT UNDERSTANDING AND APPROACH Approach to Work Program FIELD DOCUMENTATION & REPORTING • Maintain complete and accurate daily contract records (including photographs). Records shall be in the format requested by the City. Also, records should document any significant discussions or occurrences that occur in the field. Responsible for quantity measurements and calculations for work performed. • Complete daily measurements of quantities of work with the construction contractor and daily diaries. • Provide daily diaries reports to City or its designee on a weekly basis. • Maintain a daily diary which shall describe in detail all work accomplished on a daily basis, weather conditions, number of personnel employed, and labor classification, at the site by the construction contractor, quantities of materials incorporated into the project, quantities of bid item work completed, construction equipment at the site, deliveries of construction materials, material shortages, tests, labor disputes, general observations, and any unusual occurrences. • Document all contractor delays, reasons for delay, length of time for delay, and phases of work. Field documentation is critical for verifying contractor performance, defending against claims, and managing payments. Our inspectors are trained to produce high-quality, complete daily reports, which will include photos, quantity calculations, narrative summaries, and weather data. Diaries and daily logs are completed in real-time and shared via Procore. Delay tracking will be handled with timestamped documentation and daily contractor coordination to ensure clarity around causes and duration. All field records will conform to City formatting requirements and will be compiled systematically for easy reference and audit. CONSTRUCTION COORDINATION & COMMUNICATION • Daily communication with the CM and the City on project status. • The Inspector shall visit the project site daily for the life of the project. • Coordinate with City staff and other Project stakeholders. • Attend all Project meetings such as preconstruction, field, and progress meetings. • Each working day, meet with the construction contractor to review proposed work plans, including specific details that may affect progress. Inform the CM and the City of any work which may result in a noteworthy impact to the City. • Other related and required tasks. Effective communication ensures proactive issue resolution and transparency. Our inspector will conduct daily site visits, communicate regularly with the CM and City staff, and attend all relevant project meetings. Each day will begin with a contractor coordination session to review upcoming work, identify potential concerns, and communicate potential impacts. Our team emphasizes responsiveness and availability, ensuring stakeholder trust and alignment throughout the life of the project. MEASUREMENT & PAYMENT SUPPORT • Prepare monthly quantity estimates for use in progress payments. • Provide complete and documented measurements and calculations to administer progress payments, change orders, extra work, etc. • Assist in tracking approved changes for as-built records. Our inspector will collect and verify field quantities daily in coordination with the contractor. These verified measurements will be compiled into a monthly quantity estimate package, complete with supporting documentation for use in payment processing. Any changes affecting as-built conditions will be tracked simultaneously to prevent rework at closeout. Our goal is to support accurate, timely, and defensible payment processing with minimal administrative lag. Page 896 of 1053 13 Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements SECTION 3 | PROJECT UNDERSTANDING AND APPROACH Approach to Work Program POTENTIAL ISSUES AND MITIGATION STRATEGIES CONTRACTOR/SUBCONTRACTOR PERFORMANCE Delivery of the project is ultimately dependent on the performance of the Contractor, and by extension, vital subcontractors. Lochner will help ensure the project’s success by setting the stage for accountability and transparency, and by making sure the plans and specifications make success a foregone conclusion. The Contractor (and Subcontractors) should be incentivized to perform as contracted by including contract features such as the Performance Bond, Liquidated Damages, and stipulated schedule reporting requirements. Schedule shall show critical path items which will be pursued aggressively. Upon default, the Contractors bonding company will assume project ownership and will need to pursue completion of the project, but we want to avoid that condition as much as possible. MATERIAL DELIVERIES The availability of certain materials can pose a significant hurdle to project timelines, specifically as the “construction” season winds down and shortages may become problematic as projects make their final push for the year. The source and cost of in-demand products (steel, cement powder, wiring, etc…) may fluctuate between now and the start of construction. With this in mind, we suggest a limited NTP issued prior to constuction for any materials with long lead items. For critical materials, we suggest a maintaining an up to date source list and approved alternates that is reviewed an updated regularly to ensure timely completion of the project. We have enlisted Twining as a SME for this very reason, as they have the experience and industry knowledge to help forecast issues and guide the project to success. Within the same breath, we also understand that staging space is limited and subject to loading (psf and gvwr) restrictions, which will require considerable cooperation and open communication with the contractor and surrounding community. SUBCONTRACTOR COORDINATION Often, specialty subcontractors will be scheduled on multiple projects simultaneously that result in delays to appearing on site and/or providing competent personnel. Our team will work with the Contractor to monitor Subcontractor performance and outlook, especially on the 3 week look ahead schedule. Problem Subcontractors may need to be replaced if necessary to maintain performance and schedule. CONSTRUCTION MATERIALS (OPTIONAL TASKS) With a project that has a tight timeline and a significant number of materials and materials types, any number of issues may arise that may affect ultimate schedule, even if addressed immediately. We understand that special inspection of the various activities is the responsibility of the contractor, per the specification, and materials testing is not a required scope. However, we feel that it is prudent to have a vetted and prequalified bench of experts (Twining) available to the project for decisive guidance and effective alternatives. Page 897 of 1053 14 Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements SECTION 3 | PROJECT UNDERSTANDING AND APPROACH Approach to Work Program/Roles and Responsibilities for City Staff DETAIL CALL OUT Detail 40.6 REMOVE EXISTING GUARD RAIL (SECOND FLOOR - SOUTH ELEVATION)Detail 11.7 COVE SEALANT Detail 3.1 FLOOR REPAIR – PARTIAL DEPTH Detail 43.2 REMOVE, SALVAGE AND INSTALL EXISTING GUARD RAIL Detail 43.4 REPAIR EXISTING BARRIER CABLE Detail 11.3 VERTICAL JOINT SEALANT Page 898 of 1053 15 Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements SECTION 3 | PROJECT UNDERSTANDING AND APPROACH Roles and Responsibilities for City Staff ROLES AND RESPONSIBILITIES FOR CITY STAFF We understand that it is not the intention of the RFP to have the CM serve as the project manager as well. The City will provide overall Project Management and Administration of the Construction Contract, access Procore as the document control system, and required structural engineering and materials testing services, if needed. Page 899 of 1053 16 Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements SECTION 4 | PROJECT MANAGEMENT PLAN SECTION 4 | PROJECT MANAGEMENT PLAN Lochner’s project management approach is rooted in disciplined execution, responsiveness, and accountability—principles that ensure the successful delivery of complex, multi-stakeholder capital programs. COMMUNICATIONS APPROACH TEAM OVERSIGHT AND COORDINATION Our dedicated Construction Manager, Josh Stofle, will serve as the primary point of contact with the City of Hermosa Beach and will be responsible for day-to-day coordination, staff deployment, quality assurance, and performance monitoring. Zachary Wheeler will serve as high level support, coordination, and technical expertise to both Josh and the City, as will be available as needed to either. However, we believe that clear and direct communication at the project level builds accountability and provides for the most efficient path towards solutions. Josh will manage the consultant team using a centralized command structure with clear chains of responsibility, while maintaining flexible task delegation to accommodate shifting priorities across multiple task orders. Each construction activity will begin with a formal Kick-Off, where the project team will discuss items specific to the assignment scope, schedule, and risk profile. Kick-offs will define scope deliverables, resource allocations, escalation paths, QA/QC procedures, and documentation workflows. With a tight schedule, setting clearly defined objectives and plans for the work sets the stage for success. COMMUNICATION PROTOCOLS AND DOCUMENTATION (INCLUDING OPTIONAL TASKS) We implement a standardized communication protocol that includes: • Weekly on-site (preferred) or virtual coordination meetings with the contractor and City (optional). • Bi-weekly on-site (preferred) or virtual stakeholder coordination meetings when multiple entities are involved. • Daily on-site briefings between inspectors, contractors, and field leads. • Monthly progress review meetings including schedule and cost updates. COMMUNITY OUTREACH AND ENGAGEMENT We understand that Hermosa Beach is normally a resident sensitive city, however due to the proximity of the parking structure to the heart of Hermosa, there will be even more scrutiny on the impacts to resident life and overall schedule. The expected duration of 75 working days with an October 6, 2025 tentative start date will extend through the Thanksgiving and Winter Holidays. Our team understands this and has experience working and coordinating with impacted residents and businesses during and before construction to ensure that impacts are kept to a minimum and they are aware of and informed of upcoming work, potential closures and project issues as the project moves forward. As part of our standard suite of services, our CM and Inspectors will participate in handing out fliers, notices, receiving Page 900 of 1053 17 Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements SECTION 4 | PROJECT MANAGEMENT PLAN and addressing resident complaints, notifying the City of issues, and following up with the contractor to ensure they are addressing the needs of the community. While our Inspectors and Construction Managers have extensive experience working to inform the public and assuage concerns, as an optional task, we can pull from our planning staff to provide assistance to the City for Public Outreach and Awareness keeping the community informed of any / all impacts prior to and during the project construction activities. This may include planning and participating in community outreach events, material productions, and other tasks to be discussed if needed. RFI’s and submittals will be coordinated with the city and designer for quick responses and approvals so that when the construction starts, the contractor will be ready to perform and materials can be on hand or ordered. Our team understands the issues and concerns with this project and is ready to implement our time-tested management of projects with similar improvements to your project. QUALITY ASSURANCE/QUALITY CONTROL APPROACHRISK MANAGEMENT AND QA/QC Our team integrates risk management into every phase of the project. Risk registers are developed for critical assignments, with defined mitigation strategies and response triggers. We apply earned value and schedule risk indicators to proactively flag issues and initiate corrective action. Dedicated QA/QC processes include timely reviews of submittals, RFIs, and field observations to ensure compliance with contract documents and regulatory requirements. Lochner staff will coordinate QA/QC activities on a daily basis per the project specifications and provisions and review activities as they happen, to make sure that QA/QC procedures are followed and deficiencies are resolved in a timely and efficient manner. The CM will maintain a chronological log of all records. Rejected work will be thoroughly documented, photographed, and tracked until repaired or replaced to the satisfaction of the department. The primary objective of Lochner’s quality control program is to ensure that every aspect of the work is constructed in accordance with the contract documents and approved submittals, in compliance with the applicable code and to industry standards. In addition, that this work is performed consistent with the owner’s expectations. SCHEDULE CONTROL AND DELAY MITIGATION Our standard practice includes conducting schedule risk reviews during the pre-construction phase to identify schedule vulnerabilities and insert mitigation strategies such as resequencing work, expediting long-lead procurement, or redistributing labor. Delays are actively mitigated through early warning reports, trend analysis, and issue tracking logs maintained by the CM and verified through field inspections and contractor coordination. COST FORECASTING AND CHANGE MANAGEMENT Our team provides proactive cost forecasting using a combination of budget-to-actual tracking, contingency drawdown logs, and trend forecasting models. We work closely with the contractor to validate quantities, unit prices, and schedule-based payment applications. All change proposals and contractor claims are thoroughly reviewed for merit, cost reasonableness, and schedule impact before being submitted to the City for approval. We use structured logs to monitor pending changes and potential claims, ensuring budgetary impacts are captured early and clearly communicated. Deliverables such as meeting agendas, minutes, daily construction reports, RFIs, submittals, change order logs, and monthly status reports will be prepared and submitted through Procore, in full compliance with City standards. Our administrative team ensures documentation is timely, complete, and audit-ready. Page 901 of 1053 18 Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements SECTION 5 | EXPERIENCE AND QUALIFICATIONS Relevant Experience and References Lochner provided management services for both the design and construction phases of the project. During construction, an unexpected underground tunnel was discovered and had to be removed to allow for the development of the new five-story parking structure. The cost of removing the tunnel consumed 70% of the project contingency early on. To address this, we employed value engineering and proactive planning to revise the scope. As a result, the project was successfully completed under budget. City of Long Beach Public Safety Parking Structure FIRM NAME Lochner YEAR STARTED & COMPLETED 05/2019 - 02/2023 CONTRACTING AGENCY & DEPARTMENT City of Long Beach KEY PERSONNEL ASSIGNED Derry MacMahon CONTRACT VALUE Dollar value of Lochner’s services was $347,160. Dollar value for the design- build contractor was $9,620,000. AGENCY PROJECT MANAGER Marilyn Surakus Project Management Officer, Public Works (562) 570-5793 marilyn.surakus@longbeach. gov SECTION 5 | EXPERIENCE AND QUALIFICATIONS Page 902 of 1053 19 Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements SECTION 5 | EXPERIENCE AND QUALIFICATIONS Relevant Experience and References As part of Project Homekey, the City of Culver City was awarded a $26.6 million grant from the State of California and used $14.8 million for the acquisition and rehabilitation of two adjacent local motels, repurposing them into a total of 73 new housing units to address the unhoused population. This marks Culver City’s first Project Homekey initiative. The project took an innovative approach by co-locating both interim housing and longer-term supportive housing. It involved completely renovating all rooms to meet current code requirements, adding ADA accessible rooms, an on-site food warming kitchen, a laundry facility, and offices for social and mental health services. Lochner provided project, construction management, and inspection services. Due to limited initial information, Lochner also managed finances and oversaw the contractor, effectively serving as the construction management team for the design-build project. AWARDS • Southern California Association of Nonprofit Housing (SCANPH) 2024 Homes Within Reach Award Recipient - Rehabilitation Development of the Year • Westside Urban Forum (WUF) 2024 Design Awards Merit Recipient - Adaptive Reuse Category City of Culver City Project Homekey Motel Renovation Project Management, Construction Management, Construction Inspection FIRM NAME Lochner YEAR STARTED & COMPLETED 07/2022-03/2024 CONTRACTING AGENCY & DEPARTMENT City of Culver City Public Works Department KEY PERSONNEL ASSIGNED Zach Wheeler, Steve Deonarine, Derry MacMahon, Joe Rubalcaba CONTRACT VALUE $14.8 Million (Budget) $1.1 Million (Lochner) AGENCY PROJECT MANAGER Todd Tipton Community Development Director (310) 946-5271 todd.tipton@culvercity.org SECTION 5 | EXPERIENCE AND QUALIFICATIONS Page 903 of 1053 20 Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements SECTION 5 | EXPERIENCE AND QUALIFICATIONS Relevant Experience and References Lochner provided construction management and inspection services for the project, which included the comprehensive renovation of the building. The renovation included complete ADA bathroom upgrades, installation of a new commercial kitchen, HVAC system, electrical system, SCE power upgrade and audio-visual system, along with architectural upgrades and site improvements. The project was able to stay on under budget in the face of design, scope and unforeseen changes. Lochner provided daily inspection oversite during the course of construction, along with special inspection services with the help of Twining. Our subconsultant, Padilla, is responsible for labor compliance monitoring and administration services. City of Hermosa Beach Clark Center Renovation FIRM NAME Lochner Padilla & Associates YEAR STARTED & COMPLETED 01/2023-07/2025 CONTRACTING AGENCY & DEPARTMENT City of Hermosa Beach Public Works Department KEY PERSONNEL ASSIGNED Zach Wheeler, Josh Stofle, Larry Ginid CONTRACT VALUE $368,027.95 (Lochner) $2,588,191.88 AGENCY PROJECT MANAGER Saad Malim, PE City Engineer 310-318-0268 smalim@hermosabeach.gov SECTION 5 | EXPERIENCE AND QUALIFICATIONS Page 904 of 1053 21 Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements SECTION 5 | EXPERIENCE AND QUALIFICATIONS Relevant Experience and References The Sustainability Education Center is intended to serve as APU’s flagship educational demonstration facility that incorporates energy and water technologies, sustainability exhibits, and workforce development programs. Padilla provided Community Workforce and Labor Compliance monitoring and administration on behalf of the City of Anaheim. Design Build Sustainability Education Center The project involved replacing the existing roof and HVAC system with upgraded, energy-efficient systems. Padilla provided labor compliance monitoring and administration services on behalf of the City of Long Beach. Burnett Library Energy Efficiency Upgrade FIRM NAME Padilla & Associates YEAR STARTED & COMPLETED 10/2023-Ongoing CONTRACTING AGENCY & DEPARTMENT City Of Anaheim Public Works Department KEY PERSONNEL ASSIGNED Larry Ginid CONTRACT VALUE $8,749,999.00 AGENCY PROJECT MANAGER Michell Lee Construction Contracts Specialists MicLee@anaheim.net (714) 765-4922 FIRM NAME Padilla & Associates YEAR STARTED & COMPLETED 01/2025-Ongoing CONTRACTING AGENCY & DEPARTMENT City Of Long Beach Public Works Department KEY PERSONNEL ASSIGNED Larry Ginid CONTRACT VALUE $2,150,467.00 AGENCY PROJECT MANAGER Kimvy Nguyen Project Manager kimvy.nguyen@psomas.com (714) 417-8187 Page 905 of 1053 22 Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements SECTION 5 | EXPERIENCE AND QUALIFICATIONS Key Personnel Resumes Zachary Wheeler, PE Principal-in-Charge/Southern California CEI Lead | 15 Years of Experience Zachary is a licensed Professional Engineer, bringing more than 15 years of extensive experience providing services on major infrastructure projects throughout the western United States. His diverse background includes specialized roles in inspection and materials testing for government agency projects, project management for capital improvement programs, QA/QC program development and implementation, structural design and forensic support, field operations, and technical expertise for major infrastructure improvement projects across Southern California. Relevant Experience • SBCTA | I-10 Express Lanes Corridor Improvement Project, Contract 1* • Port of Long Beach | Pier E Container Yard Stage 3. Phase 3* • Port of Long Beach | Terminal Island Wye Track Realignment* • Alameda Corridor East | Fullerton Road Grade Separation* • City of Manhattan Beach | Santa Monica Bay TMDL HFCTTCD Project (No. SD-279) • City of Palm Springs | HSIP 8 Traffic Signals • Caltrans | I-5 Burbank Widening Project (07-1218W4) • SBCTA | Redlands Passenger Rail Project • City of Long Beach | Airport Runway 7L-25R Reconstruction • Caltrans/LA Metro | Interstate 5 North/Empire Avenue Improvements • Caltrans | Interstate 710 Pavement Rehabilitation and Bridge Widening Project • City of Indio | On-Call CM and Inspections • City of Brea | On Call CM Inspection • City of Glendale | On-Call CM and Inspection Services • City of Signal Hill | On-Call Services • City of Laguna Beach | On-Call Construction Management • City of Pasadena | On-call Project Management Services • City of Long Beach | On-Call Construction Management • City of Huntington Beach | Construction Management & Inspection for CIP 191 Annual Street improvements • City of El Monte | Construction Management & Inspection for Mountain View Traffic Circle Quick Demonstration • City of La Habra | Construction Inspection Services for the Annual Residential Street Rehabilitation FY 18-19 • City of Anaheim | 6524 Anaheim CM-RE Services for the Design- Build Large Water Valve Replacements/Additions and Water Vault Rehabilitations FIRM Lochner EDUCATION BS, Civil Engineering, Virginia Tech, Blacksburg, VA REGISTRATION Professional Engineer (PE), CA #89967 Professional Engineer (PE), CO #49963 OSHA 10 ACI Field Grade 1 *Previous work experience Page 906 of 1053 23 Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements SECTION 5 | EXPERIENCE AND QUALIFICATIONS Key Personnel Resumes Derry MacMahon, LEED AP Vertical Practice Lead | 40 Years of Experience Derry MacMahon has more than 40 years of experience in program management, construction management and consulting for commercial, residential, heavy industrial, institutional, environmental, and civil projects, taking them from programming and design through to construction completion. His work includes successfully leading multi- disciplined teams on large, complex, fast track projects and his in- depth knowledge of the development process has been gained through “hands-on” experience in various development roles. He has been working at the City of Long Beach providing Project and Construction Management Services in the past 10 years. During that time, he has provided project/construction management services for more than one hundred projects. Relevant Experience Project Management: • New Senior Center at 125 Elm Ave., Long Beach • New PD Crime Lab at 125 Elm Ave., Long Beach • New PD Training Academy Project, Long Beach • ECOC HVAC Upgrades, Long Beach • PD North Station HVAC & Roof Upgrades, Long Beach • PSB Energy Study, Long Beach • PSB Roof Upgrades, Long Beach • New Belmont Veterans Memorial Pier Project Conceptual Design, Long Beach • PD West Station Fire Alarm Upgrade, Long Beach • 3861 Worsham Ave., Phases 1, 1B, 1C and 2, Long Beach • Homekey Project at 3868 &3900 Sepulveda Ave., Culver City • Site Upgrades on the Southside of Fire Station 1, Long Beach • Public Safety Multi Story Parking Structure, Long Beach • Fire Station 9, Long Beach • Stearns Park Re-roof Project, Long Beach • PD Academy Misc. Improvements, Long Beach • PD West Station HVAC Improvement Project, Long Beach • Fire Station 12 and Emergency Resource Center, Long Beach • Tenant Fit Out on 5 floors at the Public Safety Building, Long Beach • HVAC Upgrades at La Pintoresca Library, Pasadena • HVAC Upgrades at the Jackie Robinson Community Center, Pasadena Construction Management: Public Facilities • New Local Distribution Center at 3861 Worsham Ave., Long Beach for the Health Dept. • Installation of Cellular DAS system ay the Public Safety Parking Structure • Fire Station 12, Long Beach • Re-roof Bixby Park Community Center, Long Beach • Homeland Cultural Community Theater Project, Long Beach • Crime Laboratory Freezer Installation, Long Beach • Jackson Apartment Building Upgrades, Culver City Redevelopment Agency • Lower Level Communication Center, Long Beach • Structural Seismic Library Tier 2, Long Beach FIRM Lochner EDUCATION Degree, Civil Engineering, University College Galway (National University of Ireland), Ireland Post Graduate Diploma, Highway and Geotechnical Engineering, Trinity College, Dublin, Ireland Post Graduate Diploma, Project Management, Trinity College, Dublin, Ireland REGISTRATIONS/ CERTIFICATIONS Chartered Engineer (Licensed in Ireland) LEED Accredited Professional Caltrans Local Assistance Resident Engineers Academy Page 907 of 1053 24 Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements SECTION 5 | EXPERIENCE AND QUALIFICATIONS Key Personnel Resumes Joe Rubalcaba Construction Inspector | 20 Years of Experience Joe Rubalcaba is a former Caltrans Resident Engineer with over 20 years of experience in landscape and irrigation construction. Joe worked in the Caltrans District 8 Landscape Construction unit where he was involved with various roadway and highway projects in the Riverside and San Bernardino Counties. Joe is proficient in the Caltrans Construction Manual, and the Caltrans Standard Specifications and Standard Plans for landscaping, irrigation, and stormwater. Joe is knowledgeable in the requirements and inspection protocols for the installation of rock blankets, MVPs, highway planting, irrigation systems, concrete, landscaping, electrical, structures, and erosion control. Relevant Experience • City of Culver City Project Homekey Motel Renovation Project Management, Construction Management, Construction Inspection • City of Long Beach | Project Homekey Luxury Inn Motel Renovation • City of Long Beach | As-needed Project Management, Construction Management, and Inspections • City of El Segundo CM Services for the Urho Saari Swim Stadium • City of El Monte Ramona Boulevard Landscaped Medians Project FIRMLochner EDUCATIONCollege Coursework 16 Landscaping & Irrigation Courses CERTIFICATIONSFirst Aid/CPR Energized Vault Safety Confined Space Training Flagger Training Backhoe/Forklift Certified Competent Persons Training Numerous Operator Qualifications DOT Drug and Alcohol Trained Pole Top & Confined Space Rescue Accident Investigation EEO Training ; OSHA 30 ; Veriforce Evaluator/Proctor Joshua Stofle Project/Construction Manager | 20 Years of Experience Josh Stofle is a team-oriented and goal-driven individual who enjoys being in all facets of the construction industry in Southern California. He has experience in multifamily, commercial, hospitality, historical, institutional, marine, and military construction. He has worked for open shop and union firms. He has experience in project management, estimating, business development, sales, contract negotiations, prevailing wage, local hire, section 8, and certified payroll projects. Relevant Experience • City of Hermosa Beach On-Call Engineering Lochner has supported the City in project and construction management and inspections for various Hermosa Beach projects over the last two years, including the Clark Center Renovation, CIP 105 and 695 Street Repairs, CIP 191 Annual Street Improvements Project, and CIP 421 Annual Sewer Improvements Project – Phase 2. • City of Long Beach | As-needed Project Management, Construction Management, and Inspections • City of Long Beach LBPD Crime Lab • City of Long Beach Public Safety Building Office Fit-out Project on Levels 3 & 4 Project and Construction Management • City of Long Beach Public Safety Building Office Fit-out Project on Level 5 Project and Construction Management FIRM Lochner EDUCATION AA, Business Administration & Management, Cerritos College CREDENTIALS CSLB Class B C21 Qualifier, C22 Qualifier OSHA 10/30/40 Hazwoper Page 908 of 1053 25 Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements SECTION 5 | EXPERIENCE AND QUALIFICATIONS Key Personnel Resumes FIRM Lochner EDUCATION California State Contractor Trade School & Licensing – General (A)/Engineering (B)/ plus Specialty Trades & Certifications Trade & College Courses Drafting & Plan Design CERTIFICATIONS CSLB License (#301013) Gordon Roberts Construction Inspector | 40 Years of Experience Gordon Roberts has over 40 years of energetic, reliable, strong commitment to professional work ethic, and diverse experience in progressively responsible positions. He has years of experience working with a paving and slurry contractor. Gordon interacts at top management levels with input into planning, safety, goal-setting, operations, policy decisions, and building code implementations. He has authoritative knowledge of building codes and regulations, plan reading and interpretation, multiple trades, and overall construction practices. He has excellent communication and interpersonal skills; interacts well with diverse groups; and easily gains confidence and cooperation from others. His construction/conversational Spanish is a strong asset in the field. He has hired, trained, managed, and developed crews of more than 30 people to work independently, prioritizing quality work, safety, and situational awareness. Relevant Experience Gordon has served as a Primary Inspector on the following projects: • City of Claremont | Foothill Boulevard Master Plan Improvement • City of Corona | On-Call Foothill Parkway Sewer and Water Improvement Project • Western Municipal Water District (WMWD) | La Sierra Pipeline and Sterling Pump Station and Reservoir Project • City of South Gate | On-Call Imperial Highway Offsite Sanitary Sewer • City of Rancho Mirage On-Call Inspections Contract – Land Development Projects William “Billy” Greenwell Construction Inspector | 12 Years of Experience William Greenwell has 12 years of experience working with Lochner and has worked on various construction management, inspection, planning and design projects. He also has hands-on experience in traffic signal design at intersections. He has worked on roadway improvement plans that have required alignment modifications, alignment design for new roadways, and roadway widening including adding curb gutter and sidewalks. He is also experienced in completing traffic control plans when required for projects that impact traffic flow during construction. Relevant Experience • City of Long Beach Fire Department Fire/Police/Fueling Station Parking Lot Design • City of Long Beach Construction Management and Inspection Services for the Refurbishment of a Motel Property at 5950 • City of El Segundo CM Services for the Urho Saari Swim Stadium • City of Indio Street Improvements • City of Twentynine Palms Safe Routes to School Infrastructure Improvements • City of Upland Arrow Highway Pavement Rehabilitation and Utility Improvements FIRM Lochner EDUCATION West Tech College, Ontario CERTIFICATIONS Computer Aided Drafting and Design Certificate Citrus College, Glendora CA Certificate in Public Works (Inspection Expected: Jan 2026) Certificate in Construction Inspection Page 909 of 1053 26 Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements SECTION 5 | EXPERIENCE AND QUALIFICATIONS Key Personnel Resumes Patrick “Rick” Kerrigan Construction Inspector | 30 Years of Experience Rick has over 30 years of experience in public works construction, including inspection and oversight on various sewer, water, storm drain, and street improvement projects. Rick was the lead inspector on a number of capital improvement projects for the Cucamonga Valley Water District. He has overseen small to large capital improvement projects, land development, and infrastructure improvement projects. Rick worked for the Cucamonga Valley Water District for nearly 30 years. Relevant Experience Patrick has served as a Primary Inspector on the following projects: • City of Downey | Civic Center Drive and Hall Road Water System Improvement Project • Western Municipal Water District (WMWD) | La Sierra Pipeline and Sterling Pump Station and Reservoir Project • City of Jurupa Valley | Safe Routes to School Project • City of Corona | On-Call – Sierra Bella Development Project • City of South El Monte | On-Call Sewer Improvement Phase 1 Project on Fawcett Avenue and Lexham Avenue • Cucamonga Valley Water District (CVWD) | Tapia Via Sewer Relining Project • Cucamonga Valley Water District (CVWD) | Hellman Avenue Sewer Lining Project FIRM Lochner EDUCATION Public Works Construction Inspection and Procedures Water Distribution Operator Collection System Technology Water and Wastewater Treatment Plant Operator Basic Well and Booster Pumps Intro. CERTIFICATIONS Safety Management Specialist Registrations Certified Safety Management Specialist CSMC Certified Occupational Safety Specialist COSS Larry Ginid Labor Compliance | 20 Years of Experience Larry Ginid is a Senior Labor Compliance Officer. He possesses over 20+ years of experience assisting clients with administering their Labor Compliance Programs, performing regulatory compliance, Labor Compliance audits and investigations and Community Benefits Agreement and/or Project Labor Agreements applications, Skilled and Trained Workforce, HUD Section 3, and CDBG. He conducted several complex prevailing wage audits and Union Grievances, performed settlements and hearings before the Department of Industrial Relations and aided in arbitration procedures. He assisted in drafting Labor Compliance Manuals and Labor Compliance Operating Procedures Manuals. He established industry relationships with the contracting community, labor compliance program legal representation, and key members of the local building trades’ community, apprenticeship programs and local Awarding Agencies. Larry has extensive experience in job placement case management, local hire initiatives, Project Labor Agreements (PLA), and Labor Compliance Program administration and processes, inclusive of securing letters of assent, workforce hiring affidavits, State Labor Code, Federal Davis Bacon, and Related Acts requirements. Relevant Experience • City of Hermosa – Senior Project Manager • City of Long Beach – Senior Project Manager • City of Anaheim – Senior Project Manager FIRM Padilla & Associates EDUCATION BS, Computer Engineering, Saint Louis University, Baguio City Philippines Page 910 of 1053 27 Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements SECTION 5 | EXPERIENCE AND QUALIFICATIONS Key Personnel Resumes Sharron Dearborn Labor Compliance | 40 Years of Experience Sharron Dearborn is a nationally recognized expert who possesses over 40 years’ direct experience in the construction industry, developing, negotiating, administering job placement case management programs, local hire initiatives, monitoring, and reporting of Project Labor Agreements (PLA/CWA), Labor Compliance and DBE Programs in accordance with the California Labor Code and Federal Davis Bacon and Related Acts on small, mid-sized and mega projects. Her broad experience includes overall accounting functions for project administration and corporate office duties. Her recent experience includes labor compliance officer, office engineer, field manager of accounting, and facilities manager on large design- build projects for the Construction Engineering Management Team. Ms. Dearborn’s expertise extends to working for public agencies and contractors/consultants, with emphasis on labor compliance, prevailing wage rates and law, accounting, job cost, document control, and facilities management. Sharron has worked closely with the Client in change order/extra work orders and final claim negotiations. Additionally, she has worked as a Labor Compliance Officer, Field Accountant, Office Engineer, and Radiation Safety Engineer. Relevant Experience • City of Hermosa – Compliance Deputy II • City of Long Beach – Compliance Deputy II • City of Anaheim – Compliance Deputy II Marisa Villicana Labor Compliance | 3 Years of Experience Marisa Villicana possesses over 3+ years of experience assisting clients and contractors with managing their Community Benefits Agreement (CBA) and/or Project Labor Agreements (PLA) applications, Labor Compliance Programs, performing regulatory compliance, Labor Compliance audits and investigations, HUD Section 3, and Community Development Block Grants (CDBG) and administering their compliance software such as LCPtracker and eComply. Conduct prevailing wage audits and Union Grievances, and aids in arbitration procedures with the Building Trades and Awarding Agencies. Established industry relationships with the contracting community, labor compliance program legal representation, and key members of the local building trades community, apprenticeship programs and Awarding Agencies. Relevant Experience • City of Long Beach – Compliance Deputy III • City of Anaheim – Compliance Deputy III • City of Corona – Compliance Deputy III • Los Angeles County Metropolitan Transportation Authority (METRO) – Compliance Deputy III • Southern California Regional Rail Authority (Metrolink) - Compliance Deputy III FIRM Padilla & Associates EDUCATION BA, Political Science, Option General Studies FIRM Padilla & Associates EDUCATION BS, Business Administration, University of Phoenix, AZ Page 911 of 1053 28 Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements SECTION 5 | EXPERIENCE AND QUALIFICATIONS Key Personnel Resumes Paul Soltis, PE, GE Construction Materials and Special Inspection Subject Matter Expertise (SME) Paul Soltis’ experience includes geotechnical investigations and analyses relative to the development of high-rise buildings, mixed- use facilities, DSA- and HCAI-permitted buildings, and other essential facilities. Paul’s experience includes assuming the role as Geotechnical Engineer of Record during the construction phase of numerous high-profile projects throughout Southern California. He has extensive experience working under the jurisdiction of the City of LA Department of Building and Safety, County of Los Angeles GMED, DSA, and HCAI. Paul is responsible for the technical oversight of Twining’s geotechnical engineering projects and management of the firm’s geotechnical personnel. Relevant Experience • Los Angeles Department of Water & Power, Del Amo Boulevard Improvements • Los Angeles County Caltrans, 710 Improvements • City of Los Angeles, Schabarum Regional Park • Los Angeles Department of Water & Power, Los Palacios Drive Mix Design • County of Los Angeles, Sunshine Canyon Landfill - Waste Mass Stability & Base Grading Evaluations FIRM Twining EDUCATION MS, Geotechnical Engineering, University of Colorado, Boulder BS, Civil Engineering, California Polytechnic State University, San Luis Obispo REGISTRATION Professional Engineer (Civil), CA #56140 Registered Geotechnical Engineer, CA GE 2606 FIRM Twining EDUCATION Ph.D., Civil and Environmental Engineering, North Dakota State University MS, Railways Engineering, Iran University of Science and Technology, Tehran BS, Industrial Engineering, Iran University of Technology, Tehran Amir Ghavibazoo, PhD Construction Materials and Special Inspection Subject Matter Expertise (SME) Dr. Amir Ghavibazoo, Twining’s Director of Asphalt Engineering and Pavement Design, specializes in pavement design, evaluation, and rehabilitation. He is skilled in Pavement Condition Index (PCI) assessments, Life Cycle Cost Analysis (LCCA), and advanced asphalt binder testing. Amir collaborates with cities and agencies on mix designs and pavement solutions while serving on technical committees to update specifications. His work includes asphalt rubber projects, Superpave, pavement distress investigations, and green technologies. Relevant Experience • Los Angeles County of Public Works, Del Amo Boulevard Improvements • Los Angeles County Department of Public Works, Compton Woodley Airport Runway 7R/25L Pavement Reconstruction • Los Angeles County, Cold Recycling and Soil Stabilization • Los Angeles Public Works Department, Angeles Forest Highway Road Rehabilitation • Lebata Big Rock Creek Surface Mine Project, Pavement Evaluation Page 912 of 1053 29 Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements SECTION 5 | EXPERIENCE AND QUALIFICATIONS Assignment of Key Staff COMPANY NAME KEY PERSONNEL AVAILABILITY Lochner Zachary Wheeler, PE 25% Lochner Derry MacMahon, LEED AP BD+C 35% Lochner Josh Stofle 50% Lochner Joe Rubalcaba 100% if assigned Lochner William “Billy” Greenwell 100% if assigned Lochner Gordon Roberts 100% if assigned Lochner Patrick Kerrigan 100% if assigned Twining Amir Ghavibazoo, PhD As needed, 35% Twining Paul Soltis, PE, GE As needed, 35% Padilla & Associates Larry Ginid 35% Padilla & Associates Marisa Villicana 100% if assigned Padilla & Associates Sharron Dearborn 100% if assigned ASSIGNMENT OF KEY STAFF Our key personnel will be assigned to the project for its duration and will not be removed or replaced without prior written approval of the City. Page 913 of 1053 30 Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements SECTION 6 | REQUIRED FORMS Certification of Qualifications SECTION 6 | REQUIRED FORMS RFP 25-004 City of Hermosa Beach Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements 26 6.Required Forms 6.1 Certification of Qualifications RFP #:25-004 The undersigned hereby submits its proposal and agrees to be bound by the terms and conditions of this Request for Qualifications (“RFP”). 1.The proposer declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this proposal or any work connected with this proposal. Should any agreement be approved in connection with this RFP, Proposer declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom. 2.By submitting the response to this request, Proposer agrees, if selected to furnish services to the City in accordance with this RFP. 3.Proposer has carefully reviewed its proposal and understands and agrees that the City is not responsible for any errors or omissions on the part of the Proposer and that the Proposer is responsible for them. 4.It is understood and agreed that the City reserves the right to accept or reject any or all proposal and to waive any informality or irregularity in any proposal received by the City. 5.The Proposal response includes all of the commentary, figures and data required by the RFP. 6.The Proposal shall be valid for 90 days from the date of submittal. 7.The proposer acknowledges that the City may issue addendums related to this RFP and that the proposer has reviewed the following addendums which have been issued: Addendum: _____________________________ Addendum: _____________________________ 8.Proposer further acknowledges the provisions of any addendums issued have been incorporated into their proposal. Signature of Authorized Representative: ____________________________________________ Printed Name and Title: ________________________________________ No. 1 Zachary Wheeler, PE | Southern California CEI Lead Page 914 of 1053 31 Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements SECTION 6 | REQUIRED FORMS Non-Collusion Affidavit RFP 25-004 City of Hermosa Beach Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements 27 6.2 Non-Collusion Affidavit RFP #:25-004 The undersigned declares states and certifies that: 1.This Proposal is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation. 2.This Proposal is genuine and not collusive or sham. 3.I have not directly or indirectly induced or solicited any other Proposer to put in a false or sham Proposal and I have not directly or indirectly colluded, conspired, connived, or agreed with any other Proposer or anyone else to put in a sham Proposal or to refrain from submitting to this RFP. 4.I have not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the rate schedule price or to fix any overhead, profit or cost element of the rate schedule price or to secure any advantage against the City of Hermosa Beach or of anyone interested in the proposed contract. 5.All statements contained in the Proposal and related documents are true. 6.I have not directly or indirectly submitted the rate schedule price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any person, corporation, partnership, company, association, organization, RFP depository, or to any member or agent thereof, to effectuate a collusive or sham proposal. 7.I have not entered into any arrangement or agreement with any City of Hermosa Beach public officer in connection with this Proposal. 8.I understand collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards. Signature of Authorized Representative: ____________________________________________ Printed Name and Title: ____________________________________________ Zachary Wheeler, PE | Southern California CEI Lead Page 915 of 1053 32 Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements SECTION 6 | REQUIRED FORMS Compliance with Insurance Requirements RFP 25-004 City of Hermosa Beach Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements 28 6.3 Compliance with Insurance Requirements RFP #:25-004 The selected consultant will be expected to comply with the City s insurance requirements contained within this Request for Proposals(“RFP”). The undersigned declares states and certifies that: 1.The proposer agrees, acknowledges and is fully aware of the insurance requirements as specified in the RFP. 2.If selected, the proposer agrees to accept all conditions and requirements as contained therein. Signature of Authorized Representative: ____________________________________________ Printed Name and Title: ____________________________________________ Zachary Wheeler, PE | Southern California CEI Lead Page 916 of 1053 33 Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements SECTION 6 | REQUIRED FORMS Acknowledgment of Professional Services Agreement RFP 25-004 City of Hermosa Beach Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements 29 6.4 Acknowledgement of Professional Services Agreement RFP #:25-004 The selected consultant will be expected to comply with and sign the City s Professional Services Agreement.Proposers shall identify and/or indicate any exceptions to the Sample Professional Services Agreement included as Attachment 1. The City Attorney or their designee retains the discretion to accept or reject proposed exceptions or modifications to the City s Professional Services Agreement. 1.The proposer agrees, acknowledges and is fully aware of the conditions specified in the City’s Sample Professional Services Agreement. 2.The proposer agrees to accept all conditions and requirements as contained therein with exceptions noted as follows: _________________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ____________ Signature of Authorized Representative: ____________________________________________ Printed Name and Title: ____________________________________________ 12 INDEMNIFICATION - Recommend inserting "proportionate" ....expert fees and all other costs and fees of litigation) of every nature to the [proportionate] extent caused by CONSULTANT's negligence, recklessness.............. Recommend changing to read "CONSULTANT shall, in proportion to its negligence, recklessness or willful misconduct reimburse..." CONSULTANT shall reimburse ^ [CONSULTANT shall, in proportion to its negligence, recklessness or willful misconduct reimburse] the CITY its costs of defense, including without limitation reasonable attorneys fees...... Zachary Wheeler, PE | Southern California CEI Lead Page 917 of 1053 34 Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements SECTION 6 | REQUIRED FORMS Acknowledgment of Addendum No. 1 1315 Valley Drive, Hermosa Beach, CA 90254 | hermosabeach.gov | HermosaBchCity HermosaBeachCity Page 2 ACKNOWLEDGEMENT OF ADDENDUM No. 1 RFP# 25-004 Project Management and Inspection Services CIP 699 Parking lot “C” Improvements Complete and sign this acknowledgement form. Enclose the original copy of the acknowledgement in your proposal. Failure to do so may result in disqualification of your firm’s proposal. The undersigned acknowledges receipt of Addendum No. 1 dated July 15, 2025. ATTEST: _____________________________________ Principal: _____________________________________ Address: _____________________________________ By: _____________________________________ Title: _____________________________________ Zachary Wheeler, PE 333 South Anita Drive Suite 800, Orange, CA 92868 H.W. Lochner, Inc. Southern California CEI Lead Page 918 of 1053 35 Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements SECTION 7 | PROPOSED FEE SECTION 7 | PROPOSED FEE As requested in the RFP, our proposed fee has been submitted and uploaded as a separate file on PlanetBids. Page 919 of 1053 SUBMITTED BY H.W. Lochner, Inc. 333 S. Anita Drive, Suite 800 Orange, CA 92868 Contact: Zachary Wheeler, PE | 540.239.2527 X24056 Page 920 of 1053 Construction Management and Inspection Services For CIP 699 Parking Structure Lot “C” Improvements City of Hermosa Beach Fee Proposal for RFP #25-004 July 29, 2025 Page 921 of 1053 Construction Management and Inspection Services CIP 699 Parking Structure Lot “C” Improvements iFEE PROPOSAL * The proposed total NTE is based on an assumed 75 working days from NTP, 2 weeks of Pre- Construction, and 3 weeks of Post-Contruction. ICC Specialty Inspections and Construction Materials Testing are excluded. The fee is based on the assumed effort described above, changes in scope, construction duration, or effort may result in fee variations. ** Inspection services are based on DIR Prevailing Wage Determination. Fee is shown for 8-hour regular day shift, premiums will be applied in accordance with prevailing wage guidance from the Department of Industrial Relations. Principal I Construction Manager Senior Inspector Office Engineering / Document Control Hourly Rates (Fully Burdened)$330.00 $230.00 $175.00 $105.00 Plan and Specification Review 10 10 4 24 $6,300.00 $6,300.00 Preconstruction Meeting 2 2 2 6 $1,470.00 $1,470.00 PCS/Procore Implemetation 2 8 10 $1,300.00 $1,300.00 Public Outreach - 2 Meetings and Coodination Walks 8 8 16 $3,240.00 $3,240.00 Submittal and RFI Coordination 24 24 $5,520.00 $5,520.00 SUBTOTAL 12 46 14 8 80 $17,830.00 $17,830.00 Construction Management and Oversight 15 195 210 $49,800.00 $49,800.00 Weekly/Bi-weekly/Monthly Meetings 4 30 30 64 $13,470.00 $13,470.00 Office Engineering and Administrative 60 60 $6,300.00 $6,300.00 Inspection 570 570 $99,750.00 $99,750.00 SUBTOTAL 19 225 600 60 904 $169,320.00 $169,320.00 TASK 3: POST-CONSTRUCTION - 3 Weeks Management and Oversight 3 24 27 $6,510.00 $6,510.00 Punchlists and Final Inspection 8 60 68 $12,340.00 $12,340.00 Office Engineering and Administrative 15 15 $1,575.00 $1,575.00 SUBTOTAL 3 32 60 15 110 $20,425.00 $20,425.00 TASK 4: CLOSE OUT Closeout Docuementation 8 4 12 $2,540.00 $2,540.00 Office Engineering and Administrative 12 12 $1,260.00 $1,260.00 SUBTOTAL 8 4 12 24 $3,800.00 $3,800.00 TOTAL BASE SERVICES 34 311 678 95 1118 $211,375.00 $211,375.00 NTE OPTIONAL TASKS Labor Complaince 15 15 $3,450.00 $17,075.60 $20,525.60 Materials Testing and Inspection SME - ALLOWANCE 4 $16,000.00 $16,000.00 Public Outreach Community Events - up to 3 Meetings 12 12 12 36 $8,820.00 $8,820.00 SUBTOTAL 12 31 12 51 $12,270.00 $17,075.60 $16,000.00 $45,345.60 TOTAL OPTIONAL SERVICES 12 31 12 51 $12,270.00 $17,075.60 $16,000.00 $45,345.60 NTE BASE SERVICES TASK 1: PRECONSTRUCTION - 3 Weeks TASK 2: CONSTRUCTION - 75 Days Padilla & Associates Labor Compliance Twining ICC / CMT FEE PROPOSAL City of Hermosa Beach Construction Management and Inspection CIP 699 - Parking Structure "C" Improvements LOCHNER SUBCONSULTANTS PROJECT TEAM TOTALTotal Hours Other Direct Costs Lochner Total Page 922 of 1053 SUBMITTED BY H.W. Lochner, Inc. 333 S. Anita Drive, Suite 800 Orange, CA 92868 Contact: Zachary Wheeler, PE | 540.239.2527 X24056 Page 923 of 1053 AWARD OF PROFESSIONAL SERVICES AGREEMENT FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR CIP 699 PARKING LOT C IMPROVEMENTS AUGUST 26, 2025 Page 924 of 1053 Background May 13, 2025, Council awarded construction contract for CIP 699 – Parking Lot C Improvements to Slater Waterproofing Inc. Anticipated Schedule: –Start: ~October 2025 –Finish: ~January 2026 Support for construction management and inspection. Page 925 of 1053 Analysis Advertised Request for Proposals (RFP), June 24, 2025. Received 7 Proposals on July 29, 2025. Staff reviewed Proposals, and scored per weighted criteria. Page 926 of 1053 Analysis Ranking Company 1 H.W. Lochner, Inc 2 Transtech Engineers 3 FCG Consultants 4 Paul Hansen Engineering LLC 5 Kane Construction Services, Inc 6 Ally Construction Services 7 GAJ Engineering LLC Page 927 of 1053 Recommendation Staff recommends: 1.Award contract for construction management and inspection services for CIP 699 Parking Lot C Improvements to H.W. Lochner, Inc., not-to-exceed $256,720.60, term of one year ending August 26, 2026, with option to allow City manager to extend up to one additional year; 2.Authorize Public Works Director to establish a 10 percent project contingency of $25,672; 3.Authorize City Manager to approve contract amendments up to the amount of the approved project contingency; and 4.Authorize the Mayor to execute and the City Clerk to attest the proposed agreements subject to approval by the City Attorney Page 928 of 1053 City of Hermosa Beach | Page 1 of 3 Meeting Date: August 26, 2025 Staff Report No. 25-PW-049 Honorable Mayor and Members of the Hermosa Beach City Council ADOPT TWO RESOLUTIONS AND RATIFY THE EMERGENCY CONTRACT FOR THE SINKHOLE AND STORM DRAIN REPAIRS ON VALLEY DRIVE CEQA: Determine the Annual Storm Drain Improvements project is exempt from the California Environmental Quality Act pursuant to CEQA Guidelines Section 15302 (Replacement or Reconstruction) and Section 15269 (Emergency Repairs). The proposed work is emergency replacement or reconstruction of existing utility systems and/or facilities involving negligible or no expansion of capacity. (Public Works Director Joe SanClemente) Recommended Action: Staff recommends City Council: 1. Adopt a Resolution, requiring a four-fifths (4/5) vote of the City Council, pursuant to Public Contract Code Section 22050, to declare an emergency in response to a sink hole on Valley Drive due to storm drain failure, ratify the action taken by the City Manager, and authorize the City Manager to take further action as may be necessary (Attachment 2); 2. Adopt a Resolution proclaiming the termination of the existence of a local emergency (Attachment 2); and 3. Authorize the Director of Public Works to file a Notice of Completion following completion of the project. Executive Summary: The emergency repair project consists of excavation of trench, backfilling with slurry, and replacement approximately 30 linear feet of storm drainpipe to connect to the existing 30- inch diameter storm drainpipe and the restoration of asphalt pavement at the location of a sinkhole discovered on Valley Drive approximately 375 feet south of Gould Avenue. Background: The Public Works Department was notified of a sinkhole at Valley Park, located near the north side of the Rotary Club exit driveway. City staff continued to monitor the damaged roadway and it was observed that the sinkhole expanded, spanning both travel lanes, further damaging the roadway. City staff investiga ted the roadway and discovered that the issue was caused by a failed section of an existing corrugated metal storm drain pipe. Staff then conducted boring tests and soil samples to further define the limits of the impacted area, which extended approximately 3 feet on each side of the 30-inch pipe. Page 929 of 1053 City of Hermosa Beach | Page 2 of 3 Analysis: Pursuant to Municipal Code section 3.12.060 and 3.14.010, as well as the California Public Contract Code section 22050, the city staff is authorized to take immediate action for emergency repairs or replacements when necessary to avoid danger or life or property. City staff may then proceed at once to replace or repair any public facility and/or procure the necessary equipment, services and supplies, without giving notice of bids to let contracts. The City Manager notified the City Council in writing on July 29, 2025 of the need and findings for an Emergency Declaration, the emergency declaration letter is attached as Exhibit A to Resolution RES-25-. The sinkhole caused significant damage to the adjacent street, resulting from the failure of 30-inch corrugated metal pipe that connects the Greenbelt culvert headwall to the Valley Drive storm drain system. Due to the severity of damage, it was necessary to quickly engage a contractor to perform the nece ssary repairs and restore both the storm drain system and the street as quickly as possible. GRBCON Inc., the contractor currently handling the construction of the City’s sewer Capital Improvement Program (CIP) project (CIP 421), was selected to conduct the repairs to the City’s 30-inch storm drain and restore the impacted roadway. An emergency contract was issued to GRBCON, Incorporated for these repairs related to the pipe replacement and street restoration, with a total cost of $104,125. (Attachment 3). The construction work commenced on Monday, August 4, 2025 and all work was completed on, Wednesday, August 6, 2025, within the contract limit. Environmental Analysis The Project is exempt under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15302 (Replacement or Reconstruction) and Section 15269 (Emergency Repairs). The proposed work is emergency replacement or reconstruction of existing utility system involving negligible or no expansion of capacity. No exceptions to the CEQA exemption apply. Fiscal Impact: The emergency repair work will be funded by budgeted CIP 417 (Storm Drain Improvements) project funds in the Storm Drain Fund. Agreement Request Request Amount Account # Total Contract Amount $104,125 161-8417-4201 $104,125 Page 930 of 1053 City of Hermosa Beach | Page 3 of 3 Attachments: 1. Draft Resolution – Declaration 2. Draft Resolution – Termination 3. Contract Agreement Respectfully Submitted by: Heecheol Kwon, Senior Engineer Concur: Saad Malim, City Engineer Concur: Joe SanClemente, Public Works Director Legal Review: Todd Leishman, Interim City Attorney Noted for Fiscal Impact: Henry Chao, Finance Manager Concur: Brandon Walker, Administrative Services Director Approved: Steve Napolitano, Interim City Manager Page 931 of 1053 99999.92017\44077096.1 Page 1 of 2 RES-25-XXXX CITY OF HERMOSA BEACH RESOLUTION NO. RES-25-XXXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DECLARING AN EMERGENCY, RATIFYING ACTION TAKEN BY THE CITY MANAGER AND AUTHORIZING THE CITY MANAGER TO TAKE FURTHER ACTION AS MAY BE NECESSARY IN RESPONSE TO A SINK HOLE ON VALLEY DRIVE DUE TO STORM DRAIN FAILURE WHEREAS, the City maintains and operates roadways and storm drains within the City of Hermosa Beach; and WHEREAS, City staff responded to and temporarily stabilized a sinkhole on Valley Drive; and WHEREAS, City staff determined that the cause of the sink hole was a result of the failure of a deteriorated storm drain underneath the roadway surface; and WHEREAS, such hazards would potentially expose persons and property to injury and damage; and WHEREAS, the deterioration of the storm drain infrastructure resulting in the collapse of additional roadway sections and adjacent underground utility structures constitutes an emergency under applicable law and such emergency would not reasonably permit delays associated with a competitive solicitation for bids and actions authorized herein are necessary to respond to the emergency; and WHEREAS, in order to safeguard the public health and safety and to protect property, it is necessary to take immediate action to repair the storm drain infrastructure; and WHEREAS, the City Council wishes to ratify the actions taken by the City Manager, pursuant to the letter of emergency declaration dated July 29, 2025, attached as Exhibit A, to repair the sink hole and address the emergency as described herein. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: Page 932 of 1053 99999.92017\44077096.1 Page 2 of 2 RES-25-XXXX SECTION 1. The above-referenced recitals are true and correct and are incorporated herein. SECTION 2. The City Council declares that the public interest and necessity demand the immediate expenditure of public money to safeguard life, health or property, and hereby delegates to the City Manager the authority to take such immediate further action as may be necessary to safeguard life, health or property in connection with repair to the sinkhole in accordance with Public Contracts Code Sections 20168 and 22050 and without otherwise complying with bid requirements required by law. SECTION 3. The City Council authorizes action set forth herein and further ratifies action taken to date to address the potential collapse of the sink hole on the basis that the emergency described herein will not permit a delay resulting from a competitive solicitation of bids and the action is necessary to respond to the emergency. PASSED, APPROVED, and ADOPTED on this 26th day of August 2025. Mayor Rob Saemann PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM: ________________________________ ________________________________ Myra Maravilla Todd Leishman City Clerk Interim City Attorney Page 933 of 1053 Public Works 1315 Valley Drive, Hermosa Beach, CA 90254 | hermosabeach.gov | HermosaBchCity HermosaBeachCity To: City Council From: City Manager Date: 7.29.25 Re: Emergency Declaration for Sinkhole Repair on Valley Drive Due to Storm Drain Failure The Municipal Code and the California Public Contract Code provide for the awarding of construction contracts for emergency repairs by the City Manager when an emergency resolution is adopted by resolution by no less than a 4/5 vote at the next City Council meeting after the emergency action to repair the damage. Section 3.12.060 of the Municipal Code provides: The purchasing officer shall establish a procedure whereby emergency purchases may be made free of the provisions of this chapter upon a showing by any agency or officer that the purchase required is for the immediate preservation of health, safety and welfare of the people or for the protection of property and that there is a present, immediate and existing emergency which could not reasonably be foreseen, or that the city stands to suffer substantial monetary loss. Section 22050 of the Public Contract Code provides in pertinent part: (a) (1) In the case of an emergency, a public agency, pursuant to a four -fifths vote of its governing body, may repair or replace a public facility, take any directly related and immediate action required by that emergency, and procure the necessary equipment, services, and supplies for those purposes, without giving notice for bids to let contracts. (2) Before a governing body takes any action pursuant to paragraph (1), it shall make a finding, based on substantial evidence set forth in the minutes of its meeting, that the emergency will not permit a delay resulting from a competitive solicitation for bids, and that the action is necessary to respond to the emergency. (b) (1) The governing body, by a four-fifths vote, may delegate, by resolution or ordinance, to the appropriate county administrative officer, city manager, chief engineer, or other nonelected agency officer, the authority to order any action pursuant to p aragraph (1) of subdivision (a). (2) If the public agency has no county administrative officer, city manager, chief engineer, or other nonelected agency officer, the governing body, by a four-fifths vote, may delegate Page 934 of 1053 1315 Valley Drive, Hermosa Beach, CA 90254 | hermosabeach.gov | HermosaBchCity HermosaBeachCity Page 2 to an elected officer the authority to order any action specified in paragraph (1) of subdivision (a). (3) If a person with authority delegated pursuant to paragraph (1) or (2) orders any action specified in paragraph (1) of subdivision (a), that person shall report to the governing body, at its next meeting required pursuant to this section, the reasons justifying why the emergency will not permit a delay resulting from a competitive solicitation for bids and why the action is necessary to respond to the emergency. Public Contract Code section 1102 provides: “Emergency,” as used in this code, means a sudden, unexpected occurrence that poses a clear and imminent danger, requiring immediate action to prevent or mitigate the loss or impairment of life, health, property, or essential public services. City staff has reported to the City Manager that the need for the following work is caused by a sudden, unexpected occurrence that poses a clear and imminent danger, requiring immediate action to prevent or mitigate the loss or impairment of life, health, property, or essential public services (the “Work”): City staff responded to a reported sinkhole on a section of roadway on Valley Drive between Gould Avenue and the Kiwanis/Rotary Club. Based on visual inspection by City staff, the sinkhole appears to have been created due to the failure of a deteriorated storm drain pipe below the roadway. The failure of the storm drain pipe and the resulting roadway damage present an immediate hazard that could potentially expose persons and property to injury and damage. City staff have placed a temporary steel plate over the sinkhole, however future storm water flows may substantially undermine and damage additional segments of the roadway, curb, gutter, sidewalk and adjacent underground utility structures. Therefore, the possibility of worsening roadway conditions coupled with increased traffic and pedestrian volumes in the area necessitate that work be completed to repair the damage and limit additional damage prior to the August 20, 2025, start of the school year for the Hermosa Beach City School District. Based on the foregoing, the City Manager finds that the Work will not permit a delay resulting from a competitive solicitation for bids, and that the action is necessary to respond to the emergency, and therefore authorizes staff to award a contract for the Work, and to report to the City Council at its next meeting, the reasons justifying why the emergency will not permit a delay resulting from a competitive solicitation for bids and why the action is necessary to respond to the emergency. Pursuant to Public Contract Code section 22050(c), said meeting shall occur not later than 7 days after the action, or at the City Council’s next regularly scheduled meeting if that meeting will occur not later than 14 days after the action, and at least at every regularly scheduled meeting thereafter until the action is terminated, to determine, by a four-fifths vote, that there is a need to continue the action, unless a person with authority delegated has terminated that action prior to the governing body reviewing the emergency action and making a determination. Page 935 of 1053 99999.92017\44077185.1 Page 1 of 2 RES-25- CITY OF HERMOSA BEACH RESOLUTION NO. RES-25- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, PROCLAIMING THE TERMINATION OF THE EXISTENCE OF A LOCAL EMERGENCY WHEREAS, on August 26, 2025, the City Council adopted Resolution 25-XXXX by a four- fifths (4/5) vote, declaring the existence of a local emergency and ratifying the actions of the City Manager in response to a sink hole on Valley Drive due to storm drain failure; and WHEREAS, the City Manager responded to the emergency and repaired the sinkhole on Valley Drive through an emergency contract with GRBCON, Inc. that completed sinkhole repairs on August 6, 2025; and WHEREAS, today, the roadway conditions on Valley Drive that resulted in the emergency declaration have been addressed and no longer constitute conditions of peril. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The above-referenced recitals are true and correct and are incorporated herein. SECTION 2. The City Council, in order to safeguard life, health or property, hereby approves the repair of the sink hole by GRBCON Incorporated, in the amount of $104,125 and authorizes the Director of Public Works to file a Notice of Completion for the project. SECTION 3. The City Council hereby proclaims that the local emergency in response to sink hole repairs will terminate on August 26, 2025. PASSED, APPROVED, and ADOPTED on this 26th day of August 2025. Page 936 of 1053 99999.92017\44077185.1 Page 2 of 2 RES-25- Rob Saemann PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM: ________________________________ ________________________________ Myra Maravilla Todd Leishman City Clerk Interim City Attorney Page 937 of 1053 Page 938 of 1053 Page 939 of 1053 Page 940 of 1053 Page 941 of 1053 Page 942 of 1053 Page 943 of 1053 Page 944 of 1053 Page 945 of 1053 Page 946 of 1053 Page 947 of 1053 Page 948 of 1053 Page 949 of 1053 Page 950 of 1053 Page 951 of 1053 Page 952 of 1053 Page 953 of 1053 Page 954 of 1053 Page 955 of 1053 Page 956 of 1053 Page 957 of 1053 Page 958 of 1053 Page 959 of 1053 Page 960 of 1053 Page 961 of 1053 Page 962 of 1053 Page 963 of 1053 Page 964 of 1053 Page 965 of 1053 Page 966 of 1053 Page 967 of 1053 Page 968 of 1053 Page 969 of 1053 Page 970 of 1053 Page 971 of 1053 Page 972 of 1053 Page 973 of 1053 Page 974 of 1053 Page 975 of 1053 Page 976 of 1053 Page 977 of 1053 Page 978 of 1053 Page 979 of 1053 Page 980 of 1053 Page 981 of 1053 Page 982 of 1053 Page 983 of 1053 RATIFICATION OF EMERGENCY CONTRACT FOR SINKHOLE AND STORMDRAIN REPAIRS ON VALLEY DRIVE AUGUST 26, 2025 Page 984 of 1053 Background Sink hole identified on Valley Drive approximately 375 feet south of Gould Avenue. Staff installed steel plate and monitored area. Deteriorated 30-inch storm drain pipe. Geotechnical investigation completed. Page 985 of 1053 Analysis Pursuant to Municipal Code 3.12.060 & 3.14.010, and California Public Contract Code 22050, staff took immediate action for emergency repairs. Council notified on July 29, 2025. Contractor performed work August 4 – 6, 2025, by GRBCON, Inc. for $104,125. Page 986 of 1053 Recommendation 1.Adopt Resolution Declaring an Emergency, Ratifying Action Taken by the City Manager in Response to a Sink Hole on Valley Drive due to Storm Drain Failure (requires four-fifths (4/5) vote). 2.Adopt Resolution Proclaiming the Termination of the Existence of a Local Emergency. 3.Authorize the Director of Public Works to file a Notice of Completion following completion of the project. Page 987 of 1053 City of Hermosa Beach | Page 1 of 3 Meeting Date: August 26, 2025 Staff Report No. 25-CCO-032 Honorable Mayor and Members of the Hermosa Beach City Council CONSIDERATION OF REVERTING GENERAL PUBLIC COMMENTS TO THREE MINUTES PER SPEAKER AND INCLUDING REMOTE PUBLIC PARTICIPATION FOR THE GENERAL PUBLIC COMMENT PERIOD (City Clerk Myra Maravilla) Recommended Action: Staff recommends City Council discuss: 1. Time limits set for the general public comment period; and 2. Expanding the general public comment option to allow for virtual participation. Executive Summary: At its regular May 27, 2025, City Council meeting, Councilmember Keegan, with the support of Councilmember Francois and Mayor Saemann, requested a future agenda item to revert the general public comment period to three minutes per speaker and allow for virtual participation. Background: At its February 15, 2024 meeting, the City Council adopted Resolution No. RES-24-7414, establishing rules for the conduct of City Council meetings and subsidiary boards and commissions. Time Limits Resolution No. RES-24-7414 restricts the general public comment period to two minutes per speaker for a total of thirty minutes. It adds a second general public comment period for speakers unable to provide general public comment during the first opportunity because the thirty-minute time limit is exhausted. The time limit exists to ensure that business items are heard in a timely manner. The Presiding Officer has the discretion to extend individual time limits and forgo the set thirty-minute total time limit as deemed appropriate. This has been the past practice of the Presiding Officer. Prior to Resolution No. RES-24-7414, general public comment allowed three minutes per speaker with no total time limit. However, on September 26, 2023, the City Council was the target of a coordinated attack where multiple members of the public flooded the City’s Zoom meeting requesting to comment. These commenters proceeded to make hateful, bigoted, antisemitic, and sexist remarks intended to disrupt the meeting. These comments Page 988 of 1053 City of Hermosa Beach | Page 2 of 3 were not related to City business in any way and instead were vile attempts to stoke a reaction from City officials and disrupt the City Council’s public meeting. Remote Participation At its August 10, 2021 meeting, the City Council transitioned to a hybrid in-person and virtual format for its meetings and subsidiary boards and commissions after it proclaimed a state of emergency under AB 361 in response to the COVID-19 pandemic. Subsequently, the City Council has continued to hold hybrid meetings, although it is no longer required by law. The Brown Act does not legally mandate that the public be allowed to participate remotely unless a member of the City Council attends the meeting virtually under the remo te participation rules of AB 2449 or under the traditional teleconferencing options. Council Actions Meeting Date Description August 10, 2021 City Council authorized the continuation of a hybrid (in-person and virtual) format for meetings conducted by the City. December 12, 2023 City Council approved changes to the agenda and meeting procedures to limit general public comments to two minutes per speaker for a total of thirty minutes for general public comment , along with other changes. February 15, 2024 City Council approved Resolution No. RES-25-7414, effectuating the changes made at their December 12, 2023 meeting. May 27, 2025 Councilmember Keegan requested a future agenda item to revert the general public comment period to three minutes per speaker and allow for virtual participation. Discussion: The City Council expressed interest in reverting to the three-minute time limit per speaker under general public comment at its May 27, 2025, meeting. Resolution No. RES-24- 7414 provides parameters for general public comment for City Council and subsidiary boards and commissions. Should the City Council revert to the three-minute time limit per speaker and allow virtual participation during the general public comment period, the changes would be immediately implemented across all subsidiary boards and commissions. A resolution would be brought back to the City Council to formally ratify the changes. Fiscal Impact: The annual subscription cost for providing a virtual participation option via the Zoom platform is approximately $6,000. Page 989 of 1053 City of Hermosa Beach | Page 3 of 3 Attachment: Resolution No. RES-24-7414 Respectfully Submitted by: Myra Maravilla, City Clerk Noted for Fiscal Impact: Brandon Walker, Administrative Services Director Legal Review: Todd Leishman, Interim City Attorney Approved: Steve Napolitano, Interim City Manager Page 990 of 1053 Page 1 of 10 RES-24-7414 CITY OF HERMOSA BEACH RESOLUTION NO. RES-24-7414 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, ESTABLISHING RULES FOR THE CONDUCT OF CITY COUNCIL MEETINGS AND SUBSIDIARY BOARDS AND COMMISSIONS WHEREAS, all City Council meeting agenda types are posted and noticed in accordance with local and State law; and WHEREAS, established meeting procedures follow the Brown Act in accordance with Government Code Section 54950 et seq.; and WHEREAS, this Resolution establishes the procedures for the conduct of all meetings of the City Council and its subsidiary Boards and Commissions and establishes procedures that will be convenient for the public and contribute to the orderly conduct of the City’s business; and WHEREAS, the procedures herein are in addition to, and not in place of, applicable ordinances and statutes, and in the event of conflict between this Resolution and applicable ordinances or statutes, the latter shall govern. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: The following rules of order and decorum for the conduct of City Council meetings are hereby adopted. SECTION 1. SCOPE. 1.1 Resolution No. 15-6988 is hereby rescinded and the rules of order and decorum for City Council meetings and other City Boards and Commissions are hereby adopted. SECTION 2. MEETINGS. 2.1 Regular Meetings. Pursuant to the authority set forth in Municipal Code section 2.04.010, the City Council shall conduct its meetings pursuant to the dates and times fixed by Resolution and approved by the City Council each December for the following year. Regular meetings shall be conducted in the location set forth in Municipal Code section 2.04.020. Closed Sessions shall be conducted in the location identified on the agenda. 2.2 Other Meetings. All other meeting types shall be called and noticed according to applicable local and State law. DocuSign Envelope ID: B60C4A40-6BF4-4CCC-8A64-ED22B36DBC88 Page 991 of 1053 Page 2 of 10 RES-24-7414 2.3 Quorum. Three members of the City Council shall constitute a quorum and shall be sufficient to transact business. If fewer than three Councilmembers appear at a Regular meeting, any member, or if all members are absent, the City Clerk, shall adjourn the meeting to a stated day and hour. 2.4 Recording of Meetings. All open and public meetings of the City Council shall be cablecast and webcast live or videorecorded for airing on the City's government channel and viewing on the City's website. In the event that technical difficulties prevent the cablecasting, webcasting and/or recording of a meeting, the City Attorney, in consultation with the City Manager and City Council, may determine whether or not to proceed with the meeting pursuant to State law. SECTION 3. POSTING NOTICE AND AGENDA. 3.1 Location of Posting. The City Clerk shall designate the location between City Hall and the Police Department as the City’s official physical posting location, which is a place the public has unrestricted access and where postings are not likely to be removed or obscured by other posted material. The City's website shall serve as the digital posting location. SECTION 4. WRITTEN COMMENTS. 4.1 Description of Written Comments by the Public. Written comments shall include emails, e-comments, or letters addressed to the City Council. The subject of each written comment should refer to an item listed on the agenda for a specific City Council meeting. All written comments should be addressed to the City Council and submitted to the City Clerk. 4.2 Timeline for Submitting Written Comments. All written comments should be submitted to the City Clerk by the deadline set forth on the meeting agenda. Instructions for submitting a written comment shall be included in the agenda, delivered to the City Council, and made public before the meeting. SECTION 5. ORDER OF BUSINESS. 5.1 The order of business at meetings of the City Council shall be as follows, in accordance with the procedures specified below: 1. CALL TO ORDER The Presiding Officer shall call the meeting to order. 2. PLEDGE OF ALLEGIANCE The Presiding Officer shall designate a person to lead the Pledge of Allegiance. DocuSign Envelope ID: B60C4A40-6BF4-4CCC-8A64-ED22B36DBC88 Page 992 of 1053 Page 3 of 10 RES-24-7414 3. ROLL CALL The City Clerk shall call the roll of the City Council beginning with Councilmembers, the Mayor Pro Tempore called fourth and the Mayor called last. Members present and absent shall be entered into the minutes. 4. CLOSED SESSION REPORT The Mayor or the City Attorney shall announce the basis for the Closed Session and those actions taken as are required to be reported by the Brown Act. 5. ANNOUNCEMENTS Councilmembers may make any announcements at this time. 6. APPROVAL OF AGENDA The City Council may change the order in which it takes up items on the agenda, remove and/or continue agenda items. 7. PROCLAMATIONS/PRESENTATIONS This time is reserved for the reading and awarding of proclamations and commendations for members of the community, service organizations and others that have merited recognition by the Council. In addition, visiting dignitaries may be introduced at this time. 8. CITY MANAGER REPORT The City Manager and staff may provide brief progress reports on City business. 9. PUBLIC COMMENT Oral comments from members of the public are accepted here as set forth in Section 6, herein. All comments from members of the public relative to Consent Calendar items must be heard at this time unless a Councilmember agrees to remove a Consent Calendar item at the request of a member of the public made at this time. 10. CITY COUNCILMEMBER COMMENTS Councilmembers may briefly respond to public comments, ask a question for clarification or make brief announcements or report on activities or meetings attended. DocuSign Envelope ID: B60C4A40-6BF4-4CCC-8A64-ED22B36DBC88 Page 993 of 1053 Page 4 of 10 RES-24-7414 11. CONSENT CALENDAR The City Council may approve items of a routine nature in a single motion by adopting the Consent Calendar. Before approval of the Consent Calendar, the City Council may pull an item(s) for separate discussion. 12. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION Items removed from the Consent Calendar for separate discussion shall be heard at this time. 13. PUBLIC HEARINGS The Council shall conduct all public hearings as set forth in Section 7. 14. MUNICIPAL MATTERS The Council shall take up all matters of new and old business. 15. FUTURE AGENDA ITEMS Two Councilmembers may direct staff to bring back an informational item and a majority of the Council may direct staff to bring back an action item. No discussion, action or public comments shall be taken at this time. 16. PUBLIC COMMENT This time is set aside for the public to address the Council on any item of interest within the subject matter jurisdiction of the Council that could not be heard under Item 9 during the first public participation item because there were too many prior public speakers and the thirty minute maximum time limit was exhausted. 17. ADJOURNMENT SECTION 6. PUBLIC COMMENT. 6.1 General Public Comment. During the first general Public Comment section of the agenda, any member of the public may address the City Council on items appearing on the Consent Calendar. Comments concerning other items on the agenda will be heard at the time the item is considered during the course of the meeting; however, they may be offered at this time if the member of the public cannot be in attendance later in the evening. At this time, members of the public may also comment upon any other items of interest that are within the subject matter jurisdiction of the City Council. Any Councilmember may request that matters addressed under DocuSign Envelope ID: B60C4A40-6BF4-4CCC-8A64-ED22B36DBC88 Page 994 of 1053 Page 5 of 10 RES-24-7414 Public Comment be placed for information or action on a subsequent agenda under FUTURE AGENDA ITEMS; however, no action shall be taken on items not appropriately placed on the agenda except upon a majority determination that an “emergency situation” exists as defined by State law. The public comment period during the general Public Comment shall be limited to no more than two (2) minutes for each speaker, unless the Presiding Officer determines that good cause exists to extend the time and doing so will not be arbitrary or unfair. Further, this first Public Comment section shall be limited to a total of thirty (30) minutes. The Presiding Officer also may allow additional time for the spokesperson of a group if doing so will limit the number of persons speaking and avoid repetitious presentations. Unless required by law, public comment will only be taken by those physically in City Council Chambers. Those viewing the meeting via remote public participation options or listening in telephonically will not be allowed to make general public comments. Pictures and pre-recorded videos will not be digitally displayed in the Council Chambers during the meeting. However, members of the public can send such items to the City Clerk for distribution to the City Council by the deadline listed on the agenda for the City Council meeting. Members of the public wishing to distribute materials to the City Council after the deadline set forth on the agenda may do so in person by providing sufficient copies for all Councilmembers, the City Manager, the City Attorney, and the City Clerk. 6.2 Public Comment for Agenda Items. Any member of the public may address the City Council on agenda items appearing on the City Council agenda. After the staff presentation and any clarifying factual/technical questions by the City Council, the Presiding Officer shall then solicit public comment. Each speaker under this public comment period shall be limited to no more than three (3) minutes for each speaker, unless the Presiding Officer determines that good cause exists to extend the time and doing so will not be arbitrary or unfair. The Presiding Officer may allow additional time for the spokesperson of a group if doing so will limit the number of persons speaking and avoid repetitious presentations. Public comment will be taken first by those physically in City Council Chambers during the time the item is called. Public comment will then be opened up to those viewing the meeting via remote public participation options or listening in telephonically and will similarly be limited to three (3) minutes. Unless mandated by law, this remote participation is done as a courtesy only and is not guaranteed. The City reserves the right to terminate this medium at any time and for any reason. 6.3 Procedure. Upon addressing the City Council, each speaker may choose to state his or her name and city of residence and then identify the subject or subjects DocuSign Envelope ID: B60C4A40-6BF4-4CCC-8A64-ED22B36DBC88 Page 995 of 1053 Page 6 of 10 RES-24-7414 upon which he or she intends to speak. Speakers shall address their comments or questions to the City Council as a whole, and not to any particular Council or staff member or to the audience. SECTION 7. PUBLIC HEARINGS. Matters which are required to be heard in a noticed public hearing shall be conducted in the following manner: 7.1 Time for Consideration. Matters noticed as public hearings shall commence no earlier than the time specified in the notice of hearing, or as soon thereafter as is reasonably possible, and shall continue until the same has been completed or until other disposition of the matter has been made. 7.2 Continuance of Hearings. Any public hearing being held or noticed or ordered to be held by the City Council may, by order or notice of continuance, be continued or re-continued to any subsequent meeting. 7.3 Conduct of Hearings. When a matter for public hearing comes before the City Council, the Presiding Officer shall open the public hearing and follow the process as legally required. 7.4 Written Evidence. All persons interested in the matter being heard by the City Council shall be entitled to submit written evidence of any kind. All such evidence presented shall be retained by the City Clerk as part of the Clerk's record. 7.5 Definition of "Ex Parte" Communication. "Ex parte communication" shall mean any oral or written communication between a member of the Council and any person, which meets all of the following requirements: (i) it is directed toward the merit or outcome of a quasi-judicial matter within the Council's jurisdiction; (ii) an application, recommendation or appeal on the matter has been submitted to the Council; (iii) the communication imparts substantive factual information which constitutes the basis of or otherwise influences the Councilmember's deliberation or decision on the matter; (iv) the information is not included in the staff report or other written materials contained in the agenda of the meeting at which the matter is to be heard or otherwise on the official record of the proceeding on the matter; and (v) the communication does not occur in a public meeting as defined in the Ralph M. Brown Act (California Government Code Section 54950, et seq.). SECTION 8. PROCEDURES FOR THE CONDUCT OF MEETINGS. 8.1 Robert's Rules. Unless otherwise specified in this Resolution or by other ordinance or resolution, meetings of the City Council will be conducted to the extent practicable in accordance with the most recently revised edition of Robert's Rules of Order. In the event of any conflict between Robert's Rules and this Resolution, the DocuSign Envelope ID: B60C4A40-6BF4-4CCC-8A64-ED22B36DBC88 Page 996 of 1053 Page 7 of 10 RES-24-7414 Municipal Code or of State law, the latter three sources of authority shall govern. 8.2 Motions. The Mayor or any member of the Council may bring a properly agendized matter of business before the Council by making a motion. Before the matter can be considered or debated it must be seconded. Once the motion has been properly made and seconded, the Presiding Officer shall open the matter for debate offering the first opportunity to debate to the moving party and, thereafter, to any Councilmember properly recognized by the Presiding Officer. Debate shall be closed upon consent (implicit or explicit) of a majority of the City Council. Once the matter has been fully debated and the Presiding Officer calls for a vote, no further debate will be allowed, unless the Council overrules the Presiding Officer by a majority vote. A motion that results in a tie vote does not pass. 8.3 Voting. Every Councilmember should vote unless disqualified by reason of a financial or common law conflict of interest. A Councilmember may change his or her vote prior to the time that the Presiding Officer or City Clerk announces the outcome of the vote on the motion, and not after. SECTION 9. DECORUM. 9.1 Rules for City Councilmembers. Members of the City Council shall conduct themselves in an orderly and businesslike manner to ensure that the business of the City shall be attended to efficiently and thoroughly and to ensure that the integrity of the deliberative process of the City Council is maintained at all times. Members of the Council shall maintain a polite, respectful and courteous manner when addressing one another, City staff and members of the public during meetings. a. Role of the Presiding Officer. The Presiding Officer of the City Council, who shall be the Mayor, or in the Mayor's absence the Mayor Pro Tempore, or in their absence any other member designated by the City Council, shall be responsible for maintaining the order and decorum of meetings. It shall be the duty of the Presiding Officer to ensure that the rules of operation and decorum contained herein are observed. The Presiding Officer shall maintain control of communication between Councilmembers and between the Council, staff and the public. b. Communication with Councilmembers. 1) Councilmembers should request the floor of the Presiding Officer before speaking. 2) A Councilmember who is speaking shall attempt to avoid repetition and shall endeavor to limit his or her comments to the subject matter at hand. Councilmembers should endeavor to express their views without engaging in lengthy debates. DocuSign Envelope ID: B60C4A40-6BF4-4CCC-8A64-ED22B36DBC88 Page 997 of 1053 Page 8 of 10 RES-24-7414 3) When one Councilmember is speaking, other Councilmembers shall not interrupt or otherwise disturb the speaker. 9.2 Communication with Members of the Public Addressing the Council. a. Councilmembers may, after requesting the floor of the Presiding Officer, question a person addressing the Council at the conclusion of the person's comments or upon expiration of the person's time to speak. b. Councilmembers shall not engage the person addressing the Council in a dialogue with the City Council or City staff but shall confine communication to a question-and-answer format. c. If a member of the audience has addressed the Council on matters which are not on the agenda, Councilmembers shall refrain from extended discussions of the matter. If a Councilmember so wishes, the Councilmember may, during the Future Agenda Items portion of the meeting, direct the City Manager to place the matter on the next agenda. 9.3 Rules for City Staff. a. Decorum. City staff shall not engage in public dialogue or debate with members of the public during public meetings. When addressed by the Council, staff shall respond in a polite and respectful manner, b. Role of the City Manager. The City Manager's duties during City Council meetings include keeping a record of concerns raised by the Council regarding staff matters and directions for future staff action. 9.4 Rules for the Public. a. Members of the Audience. Members of the audience shall not engage in disorderly or boisterous conduct, including the utterance of loud, threatening or abusive language, whistling, stamping of feet or other acts which disturb, disrupt, impede or otherwise render the orderly conduct of the City Council meeting unfeasible. A member of the audience repeatedly or continuously engaging in any such conduct shall, at the discretion of the Presiding Officer or a majority of the City Council, be subject to ejection from that meeting. b. Persons Addressing the City Council. 1) Any person wishing to speak shall approach the speaker podium when called upon by the Presiding Officer. 2) No person shall address the City Council without first being recognized DocuSign Envelope ID: B60C4A40-6BF4-4CCC-8A64-ED22B36DBC88 Page 998 of 1053 Page 9 of 10 RES-24-7414 by the Presiding Officer. 3) Each person addressing the City Council shall do so in an orderly manner and shall not make repetitious, slanderous or irrelevant remarks, or engage in any other disorderly conduct which disrupts, disturbs or otherwise impedes the orderly conduct of the Council meetings. Any person who so disrupts the meeting may, at the discretion of the Presiding Officer or a majority of the City Council, be subject to ejection from that meeting. 4) Persons addressing the City Council shall adhere to the time limit established for public comment and conclude their comments when requested to do so by the Presiding Officer. 9.5 Enforcement. a. Upon a violation of the rules of order and decorum established in Section 9.4 of this resolution, the procedure to enforce the rules is as follows: 1) Warning. The Presiding Officer shall request that a person who is violating the rules of decorum cease such conduct. If after receiving a warning from the Presiding Officer, the person persists in the violation, the Presiding Officer shall order the person to leave the City Council meeting. If the person does not leave the meeting, the Presiding Officer may order any law enforcement officer who is on duty at the City Council meeting as sergeant-at-arms to remove the person from the City Council chambers. 2) Removal. Any law enforcement officer who is serving as sergeant-at- arms at the City Council meeting shall carry out the orders and instructions given by the Presiding Officer for the purpose of maintaining order and decorum. Upon instruction of the Presiding Officer, it shall be the duty of the sergeant-at-arms to remove from the City Council meeting any person who is disturbing the proceedings of the City Council. 3) Resisting Removal. Any person who resists removal by the sergeant-at- arms may be charged with any applicable ordinance or law. 4) Motion to Enforce. If the Presiding Officer of the City Council fails to enforce the rules of order and decorum set forth above, any member of the City Council may move to require the Presiding Officer to do so, and an affirmative vote of a majority of the City Council shall require the Presiding Officer to do so. If the Presiding Officer fails to carry out the will of the majority of the City Council, the majority may designate another DocuSign Envelope ID: B60C4A40-6BF4-4CCC-8A64-ED22B36DBC88 Page 999 of 1053 Page 10 of 10 RES-24-7414 member of the City Council to act as Presiding Officer for the purpose of enforcing the rules of order and decorum established above. 5) Clearing the Room. If a meeting of the City Council is disturbed or disrupted in such a manner as to make infeasible or improbable the restoration of order, the Presiding Officer or a majority of the City Council may exercise the authority granted in the California Government Code Section 54957.9 by ordering the meeting room cleared and continuing in session in the manner authorized by Section 54957.9 of the Government Code. Members of the press shall be permitted to remain unless they have participated in the disruption. SECTION 10. To the extent feasible (i.e., technical and staffing limitations, nature of the agenda and business before the body, need, etc.) all subsidiary boards and commissions in the City shall adhere to these rules of order and decorum for their respective meetings. SECTION 11. The City Clerk shall certify to the passage and adoption of this Resolution, shall enter the same in the book of original Resolutions of said city; and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council at which the same is passed and adopted. PASSED, APPROVED and ADOPTED this 15th Day of February, 2024. Mayor Justin Massey PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM: __________________________________ __________________________________ Myra Maravilla, Patrick Donegan, City Clerk City Attorney DocuSign Envelope ID: B60C4A40-6BF4-4CCC-8A64-ED22B36DBC88 Page 1000 of 1053 State of California ) County of Los Angeles ) ss City of Hermosa Beach ) February 29, 2024 Certification of Council Action RESOLUTION NO. RES-24-7414 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, ESTABLISHING RULES FOR THE CONDUCT OF CITY COUNCIL MEETINGS AND SUBSIDIARY BOARDS AND COMMISSIONS I, Myra Maravilla, City Clerk of the City of Hermosa Beach do hereby certify that the above and foregoing Resolution No. RES-24-7414 was duly approved and adopted by the City Council of said City at its special meeting thereof held on the 15th day of February, 2024, and passed by the following vote: AYES: MAYOR MASSEY, MAYOR PRO TEMPORE FRANCOIS, COUNCILMEMBERS SAEMANN, DETOY and JACKSON NOES: NONE ABSTAIN: NONE ABSENT: NONE ________________________________ Myra Maravilla, City Clerk DocuSign Envelope ID: B60C4A40-6BF4-4CCC-8A64-ED22B36DBC88 Page 1001 of 1053 CONSIDERATION OF AMENDINGGENERAL PUBLIC COMMENT TO THREE MINUTES PER SPEAKER AND TO ALLOW A REMOTE PUBLIC PARTICIPATION OPTION, ANDCONSIDER OTHER CHANGES TO THE ORDER OF THE AGENDA Page 1002 of 1053 Summary On May 27, 2025, Councilmember Keegan, with the support of Councilmember Francois and Mayor Saemann, requested: To revert the general public comment period to three minutes per speaker and to allow for virtual participation. Page 1003 of 1053 Background—Remote Participation •August 10, 2021—City transitioned to a hybrid in-person and virtual format for its meetings and subsidiary boards and commissions in response to the COVID-19 pandemic. •February 28, 2023—City terminated the local emergency, but continued to hold hybrid meetings, although no longer required by law. •Currently—the City is not legally mandated to provide a a remote participation option to the public option unless a member of the City Council attends the meeting virtually under the remote participation rules of AB 2449 or under the traditional teleconferencing options. Page 1004 of 1053 Background—Remote Participation Cont. Challenges: •Zoom-Bombing—On September 26, 2023, the City was a victim of a coordinated zoom-bombing attack during its general public comment. Commenters made hateful, bigoted, antisemitic, and sexist remarks, and the meeting had to be suspended temporarily. •Zoom Crashes—Zoom regularly works, but has crashed spontaneously in the past, which has prompted intermittent pauses during the meeting to troubleshoot. Page 1005 of 1053 Background—RES-24-7414 •Resolution No. RES-24-7414 was adopted by the City Council at its February 15, 2024, meeting. It sets the guidelines for the City Council agenda and its subsidiary boards and commissions. •General Public Comment Period—limited to 2 minutes per speaker for a total of 30 minutes. •Second General Public Comment Period—is only available for those unable to provide general public comment during the first opportunity because the 30 minute time limit was exhausted. The Presiding Officer has the discretion to extend existing time limits. Page 1006 of 1053 Discussion •Any changes made to RES-24-7414 would immediately be implemented across all subsidiary boards and commissions; and •A resolution would be brought back to City Council for formal adoption. Page 1007 of 1053 Discussion Continued •Staff recommends City Council consider making the following changes to the order of the agenda: o Move City Manager Report to #18 on the agenda o Add Information Items to #20 on the agenda Page 1008 of 1053 Staff Proposal of Order of Agenda Page 1009 of 1053 Staff Recommendation Staff recommends City Council: 1.Discuss time limits set for the general public comment period; 2.Discuss expanding the general public comment option to allow remote participation; and 3.Approve the new order of the agenda. Page 1010 of 1053 City of Hermosa Beach | Page 1 of 3 Meeting Date: August 26, 2025 Staff Report No. 25-CCO-033 Honorable Mayor and Members of the Hermosa Beach City Council INTRODUCTION OF AN ORDINANCE UPDATING THE CAMPAIGN CONTRIBUTION LIMIT (City Clerk Myra Maravilla) Recommended Action: Staff recommends City Council introduce by title only and waive first reading of an Ordinance updating the campaign contribution limit to five hundred dollars (Attachment 1). Executive Summary: At its July 22, 2025 meeting, Mayor Pro Tem Detoy, supported by Councilmembers Keegan and Francois, requested an action item to update the City’s established campaign contribution limit of $250 set under Hermosa Beach Municipal Code (HBMC) Section 2.08.020 (Attachment 2) to an amount that would not trigger the requirements of the Levine Act. It was also requested that general information be presented about the Levine Act (Government Code Section 84308) and about the recent updates to its regulated contribution limit (Attachment 3). Background: The Levine Act, codified as Government Code Section 84308, prohibits an elected official from accepting, soliciting, or directing a contribution exceeding the regulated contribution limit from a party or participant (or their agents) while: 1. A proceeding involving a license, permit, or other entitlement for use, including most contracts, is pending before the agency; and 2. For 12 months after a decision is made. When a campaign contribution exceeds the established regulated contribution limit, the elected official is subject to disclosure, recusal, and other requirements. In 2024, the Levine Act underwent considerable updates that became effective January 1, 2025, with SB 1243 (Dodd) (Attachment 4) and SB 1181 (Glazer) (Attachment 5). The changes to the Levine Act generally prohibit a party seeking a contract (other than competitively bid), license, permit, or other entitlements from making a contribution of Page 1011 of 1053 City of Hermosa Beach | Page 2 of 3 more than $500 to an elected official in the preceding twelve months before an item is “pending” before the elected official. Prior to January 1, 2025, the regulated contribution limit was set to $250. The Fair Political Practices Commission (FPPC) published an Advice Letter (Attachment 6) on January 31, 2025, to clarify that an elected official is not subject to the Levine Act when a contribution is made of $500. The Levine Act would only be triggered should the contribution exceed five hundred dollars. The City’s campaign contribution limit, codified as HBMC 2.08.020 is currently set at $250 and therefore did not previously not trigger the Levine Act: A. No person shall make a contribution to any candidate for city elective office, nor shall any candidate for city elective office accept any contribution in aid of the election of a candidate to a city elective office which will cause the total given by such person with respect to a single election to exceed the sum of two hundred fifty dollars ($250.00). This section shall not apply to amounts given by a candidate to his or her own campaign. B. Contributions by a husband and wife shall be treated as separate contributions and shall not be aggregated. Contributions by children under eighteen years of age shall be treated as contributions attributed equally to each parent or guardian. Past Council Actions Meeting Date Description January 11, 2011 City Council introduced Ordinance ORD-11 -1320 January 25, 2011 City Council adopted Ordinance ORD-11 -1320, amending the campaign contributions to two hundred and fifty dollars. Discussion: The updated regulated contribution limit of $500 under the Levine Act provides the City Council the option to raise its contribution limit without triggering the disclosure and recusal requirements of the Levine Act. Fiscal Impact: There is no fiscal impact associated with the recommended action. Attachments: 1. Draft Ordinance 2. Ordinance No. ORD-11 -1320 3. Government Code Section 84308 4. SB 1243 (Dodd) 5. SB 1181 (Glazer) Page 1012 of 1053 City of Hermosa Beach | Page 3 of 3 6. FPPC Advice Letter A-25-009 Respectfully Submitted by: Myra Maravilla, City Clerk Noted for Fiscal Impact: Brandon Walker, Administrative Services Director Legal Review: Todd Leishman, Interim City Attorney Approved: Steve Napolitano, Interim City Manager Page 1013 of 1053 Page 1 of 3 CITY OF HERMOSA BEACH ORDINANCE NO. 25- AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING SECTION 2.08.020 OF THE HERMOSA BEACH MUNICIPAL CODE RELATING TO CAMPAIGN CONTRIBUTION LIMITATIONS; AND FINDING THE ACTION TO BE EXEMPT FROM CEQA RECITALS WHEREAS, California’s Political Reform Act of 1974 “pay to play” campaign contribution law commonly known as the Levine Act (codified in California Government Code section 84308) aims to ensure that elected officials are not biased by significant campaign contributions from contributors who might appear before them in a proceeding involving a license, permit, or entitlement for use (“Proceeding”); and WHEREAS, Section 84308(b) of the Levine Act prohibits an elected official from soliciting, directing, or accepting designated campaign contributions (“Contribution Threshold”) from a party, participant, or their agent while a Proceeding is pending before the elected official’s agency and for twelve (12) months thereafter; and WHEREAS, Section 84308(c) of the Levine Act requires the an elected official who has exceeded the Contribution Threshold in the preceeding twelve (12) months to disclose this fact on the record and recuse themselves from the Proceeding, and Section 84308(d) provides a mechanism for an elected official who receives an otherwise disqualifying contribution to cure the violation or still participate in the Proceeding depending on the circumstances; and WHEREAS, California Senate Bills 1243 and 1181 amended the Levine Act (effective January 1, 2025) by (among other things) increasing the Contribution Threshold from two hundred fifty dollars ($250) to five hundred dollars ($500), and extending the period during which an elected official can return and cure a contribution exceeding the Contribution Threshold from fourteen (14) to thirty (30) days; and WHEREAS, the City of Hermosa Beach (“City”) City Council adopted Ordinance No. 11-1320 dated January 25, 2011, which set the Contribution Threshold at two hundred fifty dollars ($250), and such Contribution Threshold is reflected in the City’s Municipal Code (Section 2.08.020 to Chapter 2.08 of Title 2) (“Municipal Code”); and Page 1014 of 1053 Page 2 of 3 WHEREAS, WHEREAS, the City Council desires to amend the Municipal Code to be consistent with the requirements under the Levine Act. THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, California DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. Recitals. The recitals above are true and correct, and are hereby incorporated herein by this reference. SECTION 2. Amendment. Section 2.08.020 of Municipal Code is hereby amended to replace the phrase “two hundred fifty dollars ($250.00)” with the phrase “five hu ndred dollars ($500.00),” so that the section read in its entirely as follows: 2.08.020 Campaign Contribution Limitations. A. No person shall make a contribution to any candidate for city elective office, nor shall any candidate for city elective office accept, any contribution in aid of the election of a candidate to a city elective office which will cause the total given by such person with respect to a single election to exceed the sum of five hundred ($500.00). This section shall not apply to amounts given by a candidate to his or her own campaign. B. Contributions by a husband and wife shall be treated as separate contributions and shall not be aggregated. Contributions by children under eighteen (18) years of age shall be treated as contributions attributed equally to each parent or guardian. SECTION 3. Severability. If any part of this ordinance or its application is deemed invalid by a court of competent jurisdiction, the City Council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable. SECTION 4. California Environmental Quality Act (“CEQA”). The City Council finds that this Ordinance is not subject to CEQA pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines (Chapter 3 to Title 14 of the California Code of Regulations) because Page 1015 of 1053 Page 3 of 3 it has no potential for resulting in physical change to the environment, directly or indirectly. SECTION 5. Effective Date. This Ordinance shall become effective and be in full force and effect from and after thirty (30) days of its final passage and adoption. SECTION 5. Certification. The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City’s book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law. PASSED, APPROVED and ADOPTED on this 26th day of August, 2025. AYES: NOES: ABSTAIN: ABSENT: Mayor Rob Saemann PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM: ________________________________ ________________________________ Myra Maravilla Todd Leishman City Clerk Interim City Attorney Page 1016 of 1053 Page 1017 of 1053 Page 1018 of 1053 Page 1019 of 1053 State of California GOVERNMENT CODE Section 84308 84308. (a) The definitions set forth in this subdivision shall govern the interpretation of this section. (1) “Party” means any person who files an application for, or is the subject of, a proceeding involving a license, permit, or other entitlement for use. (2) “Participant” means any person who is not a party but who actively supports or opposes a particular decision in a proceeding involving a license, permit, or other entitlement for use and who has a financial interest in the decision, as described in Article 1 (commencing with Section 87100) of Chapter 7. A person actively supports or opposes a particular decision in a proceeding if that person lobbies in person the officers or employees of the agency, testifies in person before the agency, or otherwise acts to influence officers of the agency. A person is not a “participant” under this paragraph if their financial interest in the decision results solely from an increase or decrease in membership dues. (3) “Agency” means an agency as defined in Section 82003 except that it does not include the courts or any agency in the judicial branch of government, the Legislature, the Board of Equalization, or constitutional officers. However, this section applies to any person who is a member of an exempted agency but is acting as a voting member of another agency. (4) “Officer” means any elected or appointed officer of an agency, any alternate to an elected or appointed officer of an agency, and any candidate for elective office in an agency, other than a city attorney or county counsel providing legal advice to the agency who does not have the authority to make a final decision in the proceeding. (5) (A) Except as provided in subparagraph (B), “license, permit, or other entitlement for use” means all business, professional, trade, and land use licenses and permits and all other entitlements for use, including all entitlements for land use, all contracts, and all franchises. (B) “License, permit, or other entitlement for use” does not include any of the following: (i) Competitively bid contracts that are required by law, agency policy, or agency rule to be awarded pursuant to a competitive process. (ii) Labor contracts. (iii) Personal employment contracts. (iv) Contracts valued under fifty thousand dollars ($50,000). (v) Contracts where no party receives financial compensation. (vi) Contracts between two or more agencies. STATE OF CALIFORNIA AUTHENTICATED ELECTRONIC LEGAL MATERIAL Page 1020 of 1053 (vii) The periodic review or renewal of development agreements unless there is a material modification or amendment proposed to the agreement. Non-material modifications or amendments may be approved by agency staff. (viii) The periodic review or renewal of competitively bid contracts unless there are material modifications or amendments proposed to the agreement that are valued at more than 10 percent of the value of the contract or fifty thousand dollars ($50,000), whichever is less. Non-material modifications or amendments may be approved by agency staff. (ix) Modification of or amendments to contracts that are exempt under this subparagraph, other than competitively bid contracts. (6) “Contribution” includes contributions to candidates and committees in federal, state, or local elections. (7) “Pending” in a proceeding involving a license, permit, or other entitlement for use means either of the following: (A) For an officer, when either of the following occurs: (i) An item involving the license, permit, or other entitlement for use is placed on the agenda for discussion or decision at a public meeting of the body of which the officer is a member. (ii) The officer knows a proceeding involving a license, permit, or other entitlement for use is within the jurisdiction of the officer’s agency for its decision or other action, and it is reasonably foreseeable that the decision will come before the officer in the officer’s decisionmaking capacity. (B) For a party or party’s agent, or a participant or participant’s agent, when an application is filed with an agency, or, if the proceeding process does not require an application, when the proceeding is before the agency for its decision or other action. (b) (1) While a proceeding involving a license, permit, or other entitlement for use is pending, and for 12 months following the date a final decision is rendered in the proceeding, an officer of an agency shall not accept, solicit, or direct a contribution of more than five hundred dollars ($500) from any party or a party’s agent, or from any participant or a participant’s agent if the officer knows or has reason to know that the participant has a financial interest, as that term is used in Article 1 (commencing with Section 87100) of Chapter 7. This prohibition applies regardless of whether the officer accepts, solicits, or directs the contribution on the officer’s own behalf, or on behalf of any other officer, or on behalf of any candidate for office or on behalf of any committee. (2) With respect to elected officers, paragraph (1) applies only if the elected officer or the body of which they are a member has the authority to make any decision or recommendation in the proceeding. (c) (1) Before rendering any decision in a proceeding involving a license, permit, or other entitlement for use, each officer of the agency who received a contribution within the preceding 12 months in an amount of more than five hundred dollars ($500) from a party or from any participant shall disclose that fact on the record of the proceeding. An officer of an agency shall not make, participate in making, or in any way attempt to use the officer’s official position to influence the decision in a Page 1021 of 1053 proceeding involving a license, permit, or other entitlement for use if the officer has willfully or knowingly received a contribution in an amount of more than five hundred dollars ($500) within the preceding 12 months from a party or a party’s agent, or from any participant or a participant’s agent if the officer knows or has reason to know that the participant has a financial interest in the decision, as that term is described with respect to public officials in Article 1 (commencing with Section 87100) of Chapter 7. (2) With respect to elected officers, paragraph (1) applies only if the elected officer or the body of which they are a member has the authority to make any decision or recommendation in the proceeding. (d) (1) If an officer receives a contribution that would otherwise require disqualification under this section, and returns the contribution within 30 days from the time the officer makes any decision, or knows, or should have known, about the contribution and the proceeding involving a license, permit, or other entitlement for use, whichever comes last, the officer shall be permitted to participate in the proceeding. (2) (A) Subject to subparagraph (B), if an officer accepts, solicits, or directs a contribution of more than five hundred dollars ($500) during the 12 months after the date the final decision is rendered in violation of subdivision (b), the officer may cure the violation by returning the contribution, or the portion of the contribution in excess of five hundred dollars ($500), within 30 days of accepting, soliciting, or directing the contribution, whichever comes latest. (B) An officer may cure a violation as specified in subparagraph (A) only if the officer did not knowingly and willfully accept, solicit, or direct the prohibited contribution. (C) An officer’s controlled committee, or the officer if no controlled committee exists, shall maintain records of curing any violation pursuant to this paragraph. (e) (1) A party to a proceeding before an agency involving a license, permit, or other entitlement for use shall disclose on the record of the proceeding any contribution in an amount of more than five hundred dollars ($500) made within the preceding 12 months before the date that any decision is rendered by the agency by the party or the party’s agent. (2) A party to a proceeding involving a license, permit, or other entitlement for use pending before any agency or a participant in the proceeding shall not make a contribution of more than five hundred dollars ($500) to any officer of that agency during the proceeding and for 12 months following the date the final decision is rendered by the agency in the proceeding. (3) An agent to a party or participant shall not make a contribution in any amount to an officer during the time periods described in paragraph (2). (4) When a closed corporation is a party to, or a participant in, a proceeding involving a license, permit, or other entitlement for use pending before an agency, the majority shareholder is subject to the disclosure and prohibition requirements specified in this section. Page 1022 of 1053 (f) This section shall not be construed to imply that any contribution subject to being reported under this title shall not be so reported. (g) For the purposes of this section, in determining whether a contribution has exceeded five hundred dollars ($500), the contributions of an agent shall not be aggregated with contributions from a party or participant. (h) (1) A person is the “agent” of a party to, or a participant in, a pending proceeding involving a license, permit, or other entitlement for use only if the person represents that party or participant for compensation and appears before or otherwise communicates with an agency for the purpose of influencing the proceeding on behalf of a party or participant. (2) If an individual acting as an agent is also acting as an employee or member of a law, architectural, engineering, or consulting firm, or a similar entity or corporation, both the entity or corporation and the individual are “agents.” (3) “Agent” includes a lobbyist registered to lobby the agency and who otherwise meets the requirements of paragraph (1). (4) “Communicate with the agency for the purpose of influencing the proceeding” does not include either of the following: (A) Preparing drawings or submissions of an architectural, engineering, or similar nature for a client to submit in a proceeding before the agency if both of the following conditions are met: (i) The work is performed pursuant to the person’s profession. (ii) The person does not make any contact with the agency other than contact with agency staff concerning the process or evaluation of the documents prepared by the person. (B) Providing technical data or analysis to an agency if the person does not otherwise engage in direct communication for the purpose of influencing the proceeding. (i) (1) Except as provided in paragraph (2), the provisions of this act are severable. If any provision of this act or its application is held invalid, that invalidity shall not affect other provisions or applications that can be given effect without the invalid provision or application. (2) Subdivision (g) is not severable from paragraph (3) of subdivision (e) if paragraph (3) of subdivision (e) is held invalid in a final decision of a court of competent jurisdiction. If that occurs, subdivision (g) shall become inoperative on the date of that final decision. (Amended by Stats. 2024, Ch. 1017, Sec. 1.5. (SB 1243) Effective January 1, 2025.) Page 1023 of 1053 Page 1024 of 1053 Page 1025 of 1053 Page 1026 of 1053 Page 1027 of 1053 Page 1028 of 1053 Page 1029 of 1053 Page 1030 of 1053 Page 1031 of 1053 Page 1032 of 1053 Page 1033 of 1053 Page 1034 of 1053 Page 1035 of 1053 STAT E OF C A LIF O RNIA FAIR P O LIT ICA L P RAC TI CE S COM MI SSI ON 110 2 Q St re et • Su it e 30 5 0 • S a cr am ent o, CA 9 58 11 (9 16 ) 322 -56 6 0 • F ax (9 16 ) 322 -08 8 6 January 31, 2025 Scott E. Porter Deputy City Attorney City of Westminster 3777 N. Harbor Blvd. Fullerton, CA 92835 Re: Your Request for Formal Advice Our File No. A-25-009 Dear Mr. Porter: This letter responds to your request for formal advice regarding Section 84308 (the “Levine Act”) provisions of the Political Reform Act (the “Act”).1 Please note that we are only providing advice under the conflict of interest provisions of the Act and not under other general conflict of interest prohibitions such as common law conflict of interest or Section 1090. Also note that we are not a finder of fact when rendering advice (In re Oglesby (1975) 1 FPPC Ops. 71), and any advice we provide assumes your facts are complete and accurate. If this is not the case or if the facts underlying these decisions should change, you should contact us for additional advice. QUESTION Under Section 84308 of the Act, may Westminster City Councilmembers Carlos Manzo and Amy Phan West take part in governmental decisions relating to regulations pertaining to digital billboards, given that they each accepted a contribution of $500 from a non-digital billboard operator within the preceding twelve months? CONCLUSION Yes, Councilmembers Manzo and West are not subject to any restrictions or requirements under Section 84308 because that statute pertains to contributions greater than $500 and each councilmember received a contribution of exactly $500. 1 The Political Reform Act is contained in Government Code Sections 81000 through 91014. All statutory references are to the Government Code, unless otherwise indicated. The regulations of the Fair Political Practices Commission are contained in Sections 18104 through 18998 of Title 2 of the California Code of Regulations. All regulatory references are to Title 2, Division 6 of the California Code of Regulations, unless otherwise indicated. Page 1036 of 1053 File No. A-25-009 Page No.2 FACTS AS PRESENTED BY REQUESTER Carlos Manzo and Amy Phan West are members of the City Council for the City of Westminster (“City”). On or about March 21, 2024, each councilmember received a campaign contribution of $500.00 from a donor (the “Donor”) who operates a static (non-electronic) billboard located in the city. The Westminster Municipal Code currently has few regulations or design standards relating to digital billboards along the I-405 and US-22 freeways within the City; essentially, the only regulations are not to exceed 35 feet in height and to obtain a conditional use permit. On October 9, 2024, three members of the City Council conducted a public hearing on whether to approve an ordinance to add regulations regarding digital signs. The proposed ordinance would limit digital billboards to commercial and industrial properties with freeway frontage. The ordinance would apply only to digital signs, not static signs. In an abundance of caution, Councilmembers Manzo and Phan West recused themselves from consideration of the ordinance. No action was taken and the public hearing to consider the ordinance was continued to a date uncertain. As of the writing of this letter, the date for the continued public hearing (if any) has not been set. The Donor’s billboard is on a lot adjacent to a freeway. That lot is one of roughly a dozen properties in the City that abut a freeway, is more than the state-imposed mandatory 660-foot setback from other freeway billboards, and which is also zoned commercial or industrial. As such, the lot is one of roughly a dozen lots that would allow billboards under the current version of the proposed ordinance. Neither the Donor, nor any other party affiliated with the Donor has submitted any application to the City to install a digital billboard anywhere in the City. The Donor has not requested a conditional use permit or any other entitlement. The Donor has not made any direct or indirect request to the City that a digital billboard be approved on that property. Notwithstanding the foregoing, the Donor has made statements suggesting that he might request approval of the installation of a digital billboard on that property at some point in the future. ANALYSIS The Act’s “pay to play” restrictions, contained in Section 84308, aim to ensure that officers of government agencies are not biased by contributors or potential contributors of significant campaign contributions who might appear before them in a proceeding involving a license, permit, or entitlement for use. Section 84308 is aimed not only at actual corruption or bias but also at the appearance of corruption or bias that may occur if a public officer were to solicit or accept contributions from a party, participant, or their respective agent while a proceeding is pending before the public officer's agency or has recently concluded. Section 84308(c)(1) provides: Page 1037 of 1053 File No. A-25-009 Page No.3 Before rendering any decision in a proceeding involving a license, permit, or other entitlement for use, each officer of the agency who received a contribution within the preceding 12 months in an amount of more than five hundred dollars ($500) from a party or from any participant shall disclose that fact on the record of the proceeding. An officer of an agency shall not make, participate in making, or in any way attempt to use the officer’s official position to influence the decision in a proceeding involving a license, permit, or other entitlement for use if the officer has willfully or knowingly received a contribution in an amount of more than five hundred dollars ($500) within the preceding 12 months from a party or a party’s agent, or from any participant or a participant’s agent if the officer knows or has reason to know that the participant has a financial interest in the decision, as that term is described with respect to public officials in Article 1 (commencing with Section 87100) of Chapter 7. Section 84308’s restrictions and requirements only apply in the context of a “proceeding involving a license, permit, or other entitlement for use.” With limited exceptions not relevant here, Section 84308 defines “[l]icense, permit, or other entitlement for use” to mean “all business, professional, trade, and land use licenses and permits and all other entitlements for use, including all entitlements for land use, all contracts, and all franchises.” In the present scenario, there is some question as to whether the proposed regulations might qualify as an entitlement for use proceeding, given the limited number of properties directedly targeted by the potential regulations. We have previously cautioned that the mere classification of an action as a “rulemaking proceeding” does not inherently indicate the proceeding will fall outside the scope of Section 84308. (See Bakker Advice Letter, No. A- 24-004.) We do not need to reach a conclusion with respect to the above question, however, because Councilmembers Manzo and West would not be subject to any restrictions or requirements under Section 84308 in any case. Councilmembers Manzo and West each received campaign contributions of exactly $500. As recently amended and effective January 1, 2025, Section 84308’s various provisions only apply with respect to contributions more than $500. Consequently, Councilmembers Manzo and West are not required to return or disclose their respective contributions, nor are they required to recuse themselves from governmental decisions relating to the digital billboard regulations. If you have other questions on this matter, please contact me at (916) 322-5660. Page 1038 of 1053 File No. A-25-009 Page No.4 Sincerely, Dave Bainbridge General Counsel By: Kevin Cornwall Senior Counsel, Legal Division KC:aja Page 1039 of 1053 INTRODUCTION OF AN ORDINANCE UPDATING THE CAMPAIGN CONTRIBUTION LIMIT Page 1040 of 1053 Summary At its July 22, 2025, meeting, Mayor Pro Tem Detoy, supported by Councilmembers Keegan and Francois, requested an action item to update the City’s established campaign contribution limit of $250 set to an amount that would not trigger the requirements of the Levine Act. •It was also requested that general information be presented about the Levine Act and about the recent updates to its regulated contribution limit. Page 1041 of 1053 Background The Levine Act, codified as Government Code Section 84308, prohibits an elected official from accepting, soliciting, or directing a contribution exceeding the regulated contribution limit from a party or participant (or their agents) while: 1.A proceeding involving a license, permit, or other entitlement for use, including most contracts, is pending before the agency; and 2.For 12 months after a decision is made. When a campaign contribution exceeds the established regulated contribution limit, the elected official is subject to disclosure, recusal, and other requirements. Page 1042 of 1053 Background—Levine Act January 1, 2025—SB 1243 (Dodd) and SB 1181 (Glazer), prohibits a party seeking a contract (other than competitively bid), license, permit, or other entitlements from making a contribution of more than $500 to an elected official in the preceding twelve months before an item is “pending” before the elected official. January 31, 2025—FPPC published an Advice Letter to clarify that the Levine Act would only be triggered should the contribution exceed $500. Page 1043 of 1053 Background—HBMC January 25, 2011—City Council adopted Ordinance No. 11-1320, amending the campaign contributions to $250. 1.No person shall make a contribution to any candidate for city elective office, nor shall any candidate for city elective office accept any contribution in aid of the election of a candidate to a city elective office which will cause the total given by such person with respect to a single election to exceed the sum of two hundred fifty dollars ($250.00). This section shall not apply to amounts given by a candidate to his or her own campaign. 2.Contributions by a husband and wife shall be treated as separate contributions and shall not be aggregated. Contributions by children under eighteen years of age shall be treated as contributions attributed equally to each parent or guardian. Page 1044 of 1053 Discussion The new Levine Act regulated contribution limit of $500 provides the City Council the option to raise its contribution limit without triggering the disclosure and recusal requirements of the Levine Act. Page 1045 of 1053 Recommendation Staff recommends City Council introduce by title only and waive first reading of an Ordinance updating the campaign contribution limit to $500. Page 1046 of 1053 City of Hermosa Beach | Page 1 of 1 Meeting Date: August 26, 2025 Staff Report No. 25-CMO-056 Honorable Mayor and Members of the Hermosa Beach City Council TENTATIVE FUTURE AGENDA ITEMS Attached is the current list of tentative future agenda items for Council’s information. The tentative future agenda provides a preliminary preview of topics planned for discussion at upcoming City Council meetings over a specified period, typically the next three months. The items listed in this document are "tentatively" scheduled, meaning they are subject to change and should not be considered final until the official agenda for each meeting is posted. This document is a work in progress and offers a glimpse into the City's priorities and planned discussions, allowing stakeholders to anticipate and prepare for potential topics of interest. Key Features of a Tentative Future Agenda Document: 1. Tentative Schedule: Each agenda item is assigned a tentative date, indicating when it is expected to be discussed. These dates are provisional and may be adjusted based on various factors. 2. Work in Progress: The document is continuously updated as new items emerge, priorities shift, or additional information becomes available. This flexibility ensures City Council can address the most pressing issues in a timely manner. 3. Transparency and Communication: By publishing a tentative future agenda, the City aims to maintain transparency with residents, businesses, and other stakeholders. It helps the community stay informed about potential topics of discussion and provides an opportunity for public engagement and preparation. 4. Fluid Scheduling: The scheduling of agenda items is fluid until the official agenda for a specific City Council meeting is posted. Changes can occur due to various reasons, such as new developments, additional preparatory work required, or changes in workload or priority. Attachment: Tentative Future Agenda Items Page 1047 of 1053 August 19, 2025 Honorable Mayor and Members Regular Meeting of of the Hermosa Beach City Council August 26, 2025 TENTATIVE FUTURE AGENDA ITEMS SEPTEMBER 9, 2025 @ 5:00 PM INITIAL DATE CLOSED SESSION SEPTEMBER 9, 2025 @ 6:00 PM PRESENTATIONS PROCLAMATION CELEBRATING CALIFORNIA'S 175 YEARS OF STATEHOOD NATIONAL PREPAREDNESS MONTH CITY MANAGER REPORTS National Voter Registration Day – September 16, 2025 CITY COUNCILMEMBER COMMENTS Updates from City Council Ad Hoc Subcommittees and Standing Committee Delegates/Alternates CONSENT CALENDAR City Council Minutes City Clerk Ongoing Check Registers Administrative Services Director Ongoing Action minutes of the Parks, Recreation and Community Resources Advisory Commission Meeting of August 5, 2025 Community Resources Director Ongoing Cash Balance Report for June 2025 Administrative Services Director Ongoing Revenue Report, Expenditure Report, and CIP Report by Project for June 2025 Administrative Services Director Ongoing City Treasurer’s Report for June 2025 City Treasurer Ongoing Request for Approval of Sponsorship Donation to Grades of Green Verte 2025 Gala City Manager Annual PUBLIC HEARINGS – 6:30 PM Adoption of 2025 CA Building Standards Code Community Development Director Staff Request August 11, 2025 MUNICIPAL MATTERS Resolution adopting TID’s Management District Plan (MDP) Environmental Programs Manager/Community Development Director Staff Request July 2, 2025 Award of Contract for Capital Improvement Program (CIP) Project 6 30 – Community Center Gas Line Repairs Public Works Staff Request July 31, 2025 RFP Results for Building Services Community Development Director Staff Request Jul 16, 2025 Extension to STVR Pilot Program (1st Reading Ordinance) Community Development Director Staff Request August 4, 2025 Capital Improvement Program Project 615 – New Corporate Yard Facilities Project Delivery Public Works Staff Request July 17, 2025 FUTURE AGENDA ITEMS – CITY COUNCIL Future Agenda Items City Manager Ongoing Page 1048 of 1053 2 SEPTEMBER 30, 2025 @ 5:00 PM (Rescheduled from September 23, 2025 due to Rosh Hashanah) INITIAL DATE CLOSED SESSION SEPTEMBER 30, 2025 @ 6:00 PM PRESENTATIONS LOS ANGELES COUNTY FIRE SERVICES AND MCCORMICK AMBULANCE JANUARY–JUNE 2025 SEMI-ANNUAL REVIEW RECOGNIZING HISPANIC HERITAGE MONTH SEPTEMBER 15, 2025 – OCTOBER 15, 2025 RECOGNIZING CALIFORNIA CLEAN AIR DAY ON OCTOBER 1, 2025 CITY COUNCILMEMBER COMMENTS Updates from City Council Ad Hoc Subcommittees and Standing Committee Delegates/Alternates CONSENT CALENDAR City Council Minutes City Clerk Ongoing Check Registers Administrative Services Director Ongoing Extension to STVR Pilot Program (2nd Reading Ordinance) – 2nd Reading on October 14, 2025 Community Development Director Staff Request August 4, 2025 Action minutes of the Planning Commission Meeting of September 16, 2025 Community Development Director Ongoing Planning Commission Tentative Future Agenda Community Development Director Ongoing Action minutes of the Public Works Commission Meeting of July 16, 2025 Public Works Director Ongoing Capital Improvement Program Status Report Public Works Director Ongoing Los Angeles County Fire and Ambulance Monthly Report for July 2025 Emergency Management Coordinator Ongoing MUNICIPAL MATTERS Award of Contract for Capital Improvement Program (CIP) Project 619 – Kelly Courts Improvements Public Works Staff Request July 31, 2025 Award of Professional Services Agreements for On-Call Community Development Block Grant (CDBG) Administration and Labor Compliance Services Public Works Staff Request July 31, 2025 Review process by which the Public Works Commission provides input and oversight of the CIP Public Works Staff Request July 31, 2025 Consideration of Approval of the Commencement of Special Event Long- Term Agreement Negotiations with AAU, AVP, and JVA/BVCA Community Resources Director Staff Request Jun 12, 2025 Consideration of a Complimentary Holiday Parking Program Senior Management Analyst Staff Request August 11, 2025 FUTURE AGENDA ITEMS – CITY COUNCIL Future Agenda Items City Manager Ongoing Page 1049 of 1053 3 OCTOBER 14, 2025 @ 5:00 PM INITIAL DATE CLOSED SESSION OCTOBER 14, 2025 @ 6:00 PM PRESENTATIONS RECOGNIZING OCTOBER 19-25, 2025 AS UNITED AGAINST HATE WEEK CITY COUNCILMEMBER COMMENTS Updates from City Council Ad Hoc Subcommittees and Standing Committee Delegates/Alternates CONSENT CALENDAR City Council Minutes City Clerk Ongoing Check Registers Administrative Services Director Ongoing Cash Balance Report for July 2025 Administrative Services Director Ongoing Revenue Report, Expenditure Report, and CIP Report by Project for July 2025 Administrative Services Director Ongoing City Treasurer’s Report for July 2025 City Treasurer Ongoing Action minutes of the Parks, Recreation and Community Resources Advisory Commission Meeting of September 2, 2025 Community Resources Director Ongoing Approval of 2026 Impact Level III Returning Special Events Community Resources Director Staff Request August 5, 2025 FUTURE AGENDA ITEMS – CITY COUNCIL Future Agenda Items City Manager Ongoing OCTOBER 28, 2025 @ 5:00 PM INITIAL DATE CLOSED SESSION OCTOBER 28, 2025 @ 6:00 PM CITY COUNCILMEMBER COMMENTS Updates from City Council Ad Hoc Subcommittees and Standing Committee Delegates/Alternates CONSENT CALENDAR City Council Minutes City Clerk Ongoing Check Registers Administrative Services Director Ongoing Cash Balance Report for August 2025 Administrative Services Director Ongoing Revenue Report, Expenditure Report, and CIP Report by Project for August 2025 Administrative Services Director Ongoing City Treasurer’s Report for August 2025 City Treasurer Ongoing Action minutes of the Planning Commission Meeting of October 21, 2025 Community Development Director Ongoing Planning Commission Tentative Future Agenda Community Development Director Ongoing Capital Improvement Program Status Report Public Works Director Ongoing Los Angeles County Fire and Ambulance Monthly Report for August 2025 Emergency Management Coordinator Ongoing FUTURE AGENDA ITEMS – CITY COUNCIL Future Agenda Items City Manager Ongoing Page 1050 of 1053 4 PENDING NEW ITEMS STATUS / TENTATIVE MEETING DATE (Updated 02/11/25) Approval of the Municipal Lease Policy Initiated by: Staff Request Jun. 12, 2018 Community Resources Director Awaiting professional building assessment of the Kiwanis Building, Rotary Building, and Lawn Bowling Club to determine the level of maintenance, repairs, and future upgrades that may be needed and required by the City. Landscape and Street Lighting District Assessment Adjustment (mail-in election authorization) Initiated by: Council Direction Jul. 9, 2019 Public Works Director Council approved $25,000 in the FY 2023-2024 Budget to study the District rates and to consider creating a new supplemental district. The study will seek to address the annual operating deficit, so that no further subsidies from the General Fund or other discretionary funds would be required. The study should include District-related recommendations from the Parks Master Plan, thereby, shifting completion of the study to FY 2024-25. The study is anticipated to take approximately 4 to 6 months to complete pending staff availability. If council agrees to then advance the adjustment, it will need to go to a citywide ballot in compliance with Proposition 218. The earliest ballot would be in November 2026. Public Records Request Guidelines Initiated by: Staff Request Oct. 14, 2019 City Clerk In process. Emergency Services Municipal Code Chapter 2.56 Update Emergency Management Coordinator Waiting for State to review proposed language changes Return to Council to discuss a full ban on tobacco sales and to include all available data related to other communities who have adopted complete bans Initiated by: Council Direction Jan. 28, 2020 Community Development Director BCHD will connect with Councilmembers over time to determine timing to bring this back. Consideration of licensing agreement/fees for use of City logo Initiated by: Council Direction Jun. 9, 2020 City Attorney The City will develop a licensing agreement for commercial uses of the City logo as part of a comprehensive Administrative Memorandum (AM) on City Branding and Logo Use by City Staff. City staff will begin drafting the AM after finalizing the City’s style guide and filing its “Intent to Use” trademark application for the City logo with the USPTO. As part of developing a Licensing Agreement for the Commercial Use of the City Logo, staff will establish a Page 1051 of 1053 5 process for reviewing and handling these requests. This process will likely include the negotiation of royalties and as well as the preparation of a staff report to obtain Council approval to enter into the agreement. Only after the City receives the issuance of a Notice of Allowance from the USPTO can it begin approving applications for commercial uses of the logo. Parks, Recreation, and Community Resources Advisory Commission Volleyball Court Use Subcommittee was formed to review all aspects of the beach volleyball courts located in the residential area Initiated: 2021 Community Resources Director The project scope was expanded in late 2022 to include a review of all aspects of beach volleyball courts in the commercial zone, between 10th and 15th Street. This includes, but is not limited to, a review of court inventory and placement, best practice research of volleyball court use policies in surrounding cities, court use policy development, review of maintenance practices, and review of court personalization. Staff formed a stakeholder group to work alongside the subcommittee and staff. Staff will complete the review of court inventory and placement, best practice research, and formed a draft court use policy pending review by the subcommittee and stakeholder group in the first half of 2025. Ordinance to regulate nuisance Outdoor Lighting Initiated by: Staff Request June 3, 2021 Community Development Director This will be folded into the zoning code update for when we address general development standards. PLAN Hermosa 5-year check-in on milestones (Supported by Massey, Campbell, Armato, Jackson) Initiated by: Council Direction October 26, 2021 Community Development Director/Environmental Program Manager The next update to City Council will be in 2026 Consideration of Non-Profit Grant Program Initiated by: Council Direction March 9, 2022 Deputy City Manager This item can be considered as part of the City’s budget development. Consideration of rules that would govern operation of off-sale alcohol establishments in downtown and consideration of queuing for on -sale alcohol establishments. (supported by Massey, Saemann and Detoy) Initiated by: Council Direction June 13, 2023 Community Development/Police Chief/Deputy City Manager Ordinance to be established to address items. Citywide Engineering and Traffic Survey and review of provisions in California Assembly Bill 43 that are anticipated to become effective on or about June 30, 2024. Initiated by: Unanimous Council Direction July 25, 2023 Public Works Director Pending staffing availability and completion of other previously requested future agenda items. Review of Los Angeles Metro C Line (Green) Extension to Torrance (supported by Jackson, Detoy and Francois) Initiated by: Council Direction September 26, 2023 City Manager Metro will begin filed work and investigations in the project area to collect info needed to respond to public comments. This work will begin on 2/5. Additionally, Metro is preparing the Final EIR to be released in second half of 2025. Consideration of a Revocation Policy for Parking Permits Related to Short- Term Rental Violations Initiated by: Council Direction April 9, 2024 Community Development Director City Attorney has opined that the connection between residential parking permits and short-term vacation rentals is strained, enforcement is tough Page 1052 of 1053 6 due to the way certain properties are held via corporate entities, and if a property is used as a STVR and gets caught, banning them from getting a residential parking permit in the future would seemingly vitiate future legal use as a long term rental. Consideration of City to cover initial cost to establish Tourism Improvement District (TID) to be reimbursed by Chamber of Commerce (supported by Detoy, Francois, and Jackson) Initiated by: Council Direction June 25, 2024 City Manager Staff will meet with Chamber staff in early March to gain clarity on the details of this request—whether loan/investment to be paid back through TID proceeds if successful on the ballot? Request Public Works Commission to review fines and other consequences involved with illegal tree removal and return to Council as an action item for discussion and deliberation. (supported by Saemann, Francois, Detoy) Initiated by: Council Direction August 13, 2024 Public Works Director Pending staffing availability and completion of other previously requested future agenda items. Informational Item: Review process by which the Public Works Commission provides input and oversight of the CIP list. (supported by Detoy and Jackson) Initiated by: Council Direction September 10, 2024 Public Works Director Pending staffing availability and completion of other previously requested future agenda items. Explore Best Practices for Undergrounding. (supported by: Detoy, Saemann, and Jackson) Initiated by: Council Direction November 12, 2024 Public Works Director Pending staffing availability and completion of other previously requested future agenda items. Staff will also need to request funding in the future budget cycle to support bringing in appropriate consulting expertise on this item. Position on Metro Green Line Extension. (supported by: Francois, Saemann, and Keegan) Initiated by: Council Direction March 11, 2025 City Manager Metro is currently performing additional C Line surveys along the ROW for the revised environmental impact report (EIR) until approximately April 2025 and expecting the finalized report to be released in the second half of 2025. Council directed on 3/25/25 to wait for the revised EIR to be released before considering a position. Request to Modify a Previously Approved Shared Parking Plan (Park 25-01) to Accommodate the 4 Consolidation of Four Retail Tenants at 1601 Pacific Coast Highway Located in the (SPA-8) Zone (pulled from PC Action Minutes by: Francois, Keegan and Saemann) Initiated by: Council Direction March 25, 2025 Community Development Director Review of Parking Permit Program before October (supported unanimously by City Council) Initiated by: Council Direction May 27, 2025 Administrative Services Director Item to return to Council before October 2025. Informational Item on Builders Remedy. (supported by: Francois and Keegan) Initiated by: Council Direction Mar 25, 2025 Attorney Page 1053 of 1053